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HomeMy WebLinkAbout06/06/2000Tuesday, June 6 2000 4:00 p.m. Study Session CC -2 6:30 p.m. Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Debby O'Connor Mayor Pro Tem Eileen Ansari Council Member Wen Chang Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk,; and are ardilable for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the; requirements of Title ll of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, ;assistance or aecommodation(s),in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may, limit the public input on any item or the total amount of time allocaied for public testimony based on'the number of people requesting to speak and the business ofthe Council. hidividuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers an who Y Person commits tha following acts in respectlar to a re or special meeting ofthe Diamond Bar City Council. i A. Disorderly behavior toward the Council or any member ofthe staffthereot tending to interrupt the due and orderly course ofsaid meeting B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board, and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS Q IREMENTS A cordless microphone is available p arlable for those persons with mobility uP. ents who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m and 5 p.m Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. STUDY SESSION: 1 CLOSED SESSION: Next Resolution No. 2000-33 Next Ordinance No. 04(2000) 4:00 p.m. CC -2 FY 2000-01 Budget, General Fund, Special Funds and CIP Goals and Objectives 2. CALL TO ORDER: - 6:30 p.m., June 6, 2000 PLEDGE OF ALLEGIANCE Mayor INVOCATION: Pastor Chico Pichardo, Calvary Chapel, ROLL CALL: Council Members Chang, Herrera Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA: Mayor 3A. SPECIAL PRESENTATIONS; CERTIFICATES, PROCLAMATIONS: 3.A.1 Presentation of Recognition to Carol Eckert -Willner, Principal of Lorbeer Middle School for being a Blue -Ribbon Award Recipient`. 3.A.2 Presentation of City Tile to the Diamond Bar Improvement .Association (DBIA) 3.A.3 Presentation of Certificates of Recognition to the Diamond Bar "Paint the Town" Steering Committee Members and Volunteers 3.A.4 Proclaiming June 14, 2000 as "Flag Day. 3B CITY MANAGER REPORTS AND RECOHMNDATiONS 4. PUBLIC COMMENTS "Public Comments". is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council.values your comments, JUNE 6, 2000 PAGE 2 pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda.. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC AND TRANSPORTATION COMMISSION June.8, 2000 - 7:00 p.m., AQMD Board Hearing Room, 21865 E Copley Dr. 5.2 LOS ANGELES COUNTY SHERIFF'S OPEN HOUSE Diamond Bar/Walnut Station - June 10 2000 10:00 a.m. - 3:00 p.m., 21695 E. Valley Blvd., Walnut 5.3 PLANNING COMMISSION June 13, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 DIAMOND BAR COMMUNITY FOUNDATION - June 15, 2000 7;00 p.m., AQMD, Room CC -8, 21865 E. Copley Dr. 5.5 HOUSEHOLD HAZARDOUS WASTE ROUNDUP Saturday, June 17, 2000 - 9:00 a.m. - 3:00 p.m., Fairplex, L.A. County Fair Hotel and Exposition; Complex, Gate 14A, Arrow Hwy. Pomona, 1-888-238-0172. 5.6. CITY COUNCIL MEETING - June 20, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6-.1 APPROVAL OF MINUTES: 6.1.1 Study Session of May 16, 2000 - Approve as submitted. 6.1.2 Regular Meeting of May 16, 2000 Approve as submitted. 6.1.3 Study Session of May 22 2000 Approve as submitted.. Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of April 27, 2000 Receive and File.: Requested by Community Services Division 6.3PLANNING COMMISSION MINUTES - Regular Meeting of April 25,-2000 - Receive and File. JUNE 3 6, 2000 PAGE Requested by: Planning Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated June 6, 2000 in'the amount of $862,909.65. Requested by: Finance Division 6.5 TREASURER'S STATEMENT - Submitted for City Council's review and approval is the Treasurer's Statement for April, 2000. Requested by: Finance Division 6.6 CLAIM FOR DAMAGES - Filed by Ishaq Mohammad December 28, 1999: Recommended Action: It is recommended that the City Council deny the Claim for Damages and refer the matter for further action to the City's Risk Manager Requested by: City Clerk 6.7 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 Government Code Section 34090 provides that, "with the approval of the --legislative body -by resolution and the written consent of the city attorney the head of a city department may destroy any city record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required."Destruction of the materials referenced in Exhibit "A" attached to the proposed resolution is determined necessary in order to conserve storage space and reduce staff time, expense and confusion: in handling information and informing the public. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX approving destruction of certain records which are no longer required as provided by Government Code Section 34090. Requested by: City Clerk 6.8 RESOLUTION NO,. 2000 -XX; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE MAYOR TO EXECUTE CONTRACTUAL SERVICES WITH THE COUNTY OF LOS ANGELES FOR GENERAL SERVICES FOR THE PERIOD JULY 1, JUNE 4 6, 2000 PAGE 2000 THROUGH JUNE 30, 2005 - Since incorporation, the City has maintained a GSA with the County of Los Angeles. The GSA is for the provision of miscellaneous services, which may be requested from time to time from the County to the City. The services include such functions as predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public works activities. The current agreement will expire on June 30, 2000. The Los Angeles County Chief Administrative Office has submitted a GSA, which will continue such services through June 30, 2005. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX, the General Services Agreement between the County of Los Angeles and the City of Diamond Bar, for the period July 1, 2000 through June 30, 2005. Requested by: City Manager 6.9 SECOND READING - ORDINANCE NO. 03(2000); AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY -OWNED OR PUBLICLY OPERATED SKATE PARK FACILITIES - The skate park at Peterson Park should be completed by July 10,, 2000. In order to reduce the City's exposure to liability from users of the new skate park, it is necessary to establish rules for its .use: The proposed ordinance requires users of the skate park to wear safety equipment, including a helmet., elbow pads and knee pads. Failure to wear the required.safety equipment will result in a citation. Signs will be posted at the skate park notifying users of the rules and the penalty for violating the rules. First reading of the ordinance was done by the City Council at its May 16, 2000 meeting. Recommended Action: It is recommended that the City Council approve for second reading by title only, waive full reading and adopt Ordinance No. 03(2000) Establishing Rules and for Publicly -Owned or Publicly Operated Skateboard Facilities. Requested by: Community Services Division 6,10 RESOLUTION NO. 0X(2000): A RESOLUTION OF THE CITY OF DIAMOND BAR AUTHORING AMENDMENT NUMBER 6 TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA,'DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA PUENTE, LA JUNE 6, 2000 PAGE 5 VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT AND WEST COVINA TO STATE THAT THE AGENCY IS FOR PURPOSES OF LAW AN INCLUDED MUNICIPAL OPERATOR TO BE KNOWN AS FOOTHILL TRANSIT - At its May 10, 2000 meeting the Foothill Transit Governing Board amended the Foothill Transit Joint Exercise of Powers Agreement, Amendment No. 6 to the Foothill Transit Joint Exercise of Powers Agreement. Amendment No. 6 clarifies Foothill Transit's organizational status as a Joint Powers Agency, which will now be known as Foothill Transit. All references to the Agency as "Foothill Transit Zone" or "Zone" will be changed to Foothill Transit. The amendment will not be finalized until formal approval has been received from all member cities and the County of Los Angeles. Recommended Action: It is recommended that the City Council of the City of Diamond Bar adopt Resolution No. 2000 -XX, authorizing approval of Amendment No.,6 to the Foothill Transit Joint Exercise of Powers Agreement. Requested by: City Manager 6.11 (a) RESOLUTION NO. 20,00 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION / 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT -NO. 38.; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS - Pursuant to the City Council's direction of February 15, 2060, staff has prepared the Engineer's Report for District No. 38 for the 2000-2001 FY. Pursuant to the City Council's direction of February 15, 2000, staff has prepared the Engineer's Report for District No. 38 for the 2000-2001 FY. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. The amount to be assessed forFY2000-2001 is to remain at $15 per parcel. Recommended Action: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District No. 38 and direct the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. JUNE 6, 2000 PAGE 6 (b) RESOLUTION NO. 2000 -XX' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CI'T'Y OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39; ;AND DECLARING ITS INTENTION TO LEVY AND 'COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS Pursuant to the City Council's direction of February 15, 2000, staff has prepared the Engineer's Report for District No. 39 for the 2000-2001 FY. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. The amount to be assessed for FY 2000-2001 is to remain at $130 per parcel-. Recommended Action: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District No 39 and direct the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. (c) RESOLUTION NO. 20`00 -XX: A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S-REPOR-T FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS, FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS - Pursuant to the City Council's direction of February 15, 2000, staff has prepared the. Engineer's Report for District No. 41 for the 2000-2001 FY. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. The amount to be assessed for FY 2000-2001 is to remain at $220.50 per parcel,. Recommended Action: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District No. 41 and direct the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. JUNE 6, 2000 PAGE 7 - Requested by: Public Works Division 6.12 (a) AWARD OF CONSTRUCTION CONTRACT FOR BREA CANYON ROAD (BETWEEN PATHFINDER ROAD AND GOLDEN SPRINGS DRIVE) STREET REHABILITATION PROJECT - On May 2, 2000, the City Council approved the plans and specifications for the Brea Canyon Rd. (between Pathfinder Rd. and Golden Spgs. Dr.) Street Rehabilitation Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on May 8, 2000. Ten bids were submitted and opened on May 30, 2000. Comparing the bids, the lowest responsible bidder is Sully Miller, Inc. Recommended Action: It is recommended that the City Council receive the bids and award the construction contract to Sully Miller, Inc. for the Brea Canyon Rd. (between Pathfinder Rd. and Golden Spgs. Dr.) Street Rehabilitation Project, in an amount not to exceed .$672,000. Furthermore, it is recommended that the Council.authorize a contingency amount of $67,000 for project change orders to be approved by the City Manager, for a total authorization amount of $739,000. (b) AWARD OF CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR THE BREA CANYON ROAD (BETWEEN PATHFINDER ROAD AND GOLDEN SPRINGS DRIVE) STREET REHABILITATION PROJECT On May 11,'2000, the Community and Development Services Department -'Public Works Division solicited proposal for Construction Administration/ Inspection Services for Brea Canyon Rd. (between Pathfinder Rd. and Golden Spgs. Dr.) Street Rehabilitation Project. On May 26, 2000, three proposals (from Dewan, Lundin & Associates, Norris- Repke, Inc. and Charles Abbott Associates) were received. At this time the City proposes to award the construction administration/inspection services contract to Dewan, Lundin & Associates. Recommended Action: It is, recommended that. the City Council award the Construction Administration/Inspection Services contract to Dewan, Lundin & Associates for the Brea Canyon Rd. (between Pathfinder Rd. and Golden Spgs. Dr.) Street Rehabilitation Project, in an amount not -to - exceed $35,144 and provide a contingency amount of $4000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $39,144. Requested by: Public Works Division JUNE 6, 2000 PAGE 8 6.13 AWARD OF CONTRACT TO SIGNAL MAINTENANCE INCORPORATED (SMI) FOR THE REPAIR AND MAINTENANCE OF CITY OPERATED TRAFFIC CONTROL SYSTEMS - On January 18, 2000, a Request for Proposal for Traffic Signal Maintenance Services was distributed to four service providers. Two proposals, from Computer Services Company and Signal Maintenance Inc., were submitted on February 17, 2000. Staff has extensively evaluated both firms and their proposals and has.determined that Signal Maintenance Inc. (SMI) represents the best -qualified firm for a cost effective and quality traffic signal maintenance program. Recommended Action: It is recommended that the City , Council (1) approve and authorize the Mayor to execute a five-year contract (FY 00-01 to FY 04-05) fo I r traffic signal maintenance services to Signal Maintenance Inc.; and (2) authorize staff to notify the L.A. County Department of Public Works to delete the traffic signals from Appendices 'A!' and 'B" of the existing agreement. Requested by: Engineering Division 6.14 EXTENSION OF LICENSE AGREEMENT WITH -COCA COLA - The City entered into a one-year agreement with Coca-Cola, to provide soda machines at the City parks. The agreement began August 1, 1999 and expires on July 31, 2000. Section 2 -of the agreement states that the agreement may be extended if both parties agree. Representatives from, Coca-Cola have offered to extend the agreement with the same terms and conditions. During the first nine months of the agreement, the City has earned $4,993.76 and has expended an estimated $1,400 in electrical costs to operate the machines. All other costs for the machines, including installing, service and maintenance, has been borne by Coca-Cola. Recommended Action: It is recommended that the City Council approve the extension of the License Agreement with Coca-Cola to provide soda.machinesinithe'City parks for one year, from August 1, 2,000 to July 31, 2001, at the same terms and conditions. Requested by: Community Services Division 6.15 EXTENSION OF MAINTENANCE CONTRACTS: (a) EXTENSION OF GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS - On May 19, 1993, the City Council awarded a contract to Graffiti Control Systems, in the amount of $16,590 ($30 per site), for JUNE 6, 2000 PAGE 9 supplemental graffiti removal. Section 31 of the specifications of the contract allows the City Council to extend the contract on an Annual basis and adjust the quantity of work to serve the best interests of the City. For the past six years Council has approved the extension of the contract at the same cost of $30 per site. There were a total of 992 sites of graffiti removed in the 12 months of May 1999 through April 2000. After seven years of servicing this contract, Graffiti Control Systems has proven that they can satisfactorily performthe specifications of the contract. Graffiti Control Systems has agreed to forgo a Consumer Price Index (C.P.I.) increase to extend the contract for the 2000/01 fiscal year. Recommended Action: It is recommended that the City Council approve the extension of the contract with Graffiti Control Systems for graffiti removal for FY 2000/01 in an amount not to exceed $35,000 ($30 per site/1,160 sites). (b) EXTENSION OF AS -NEEDED STREET TREE PLANTING SERVICES - On November 18, 1997 the City Council awarded a contract to West Coast Arborists, Inc. for As -Needed Street Tree Planting Services. Section 14 of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. The contract also allows the City Council to determine the quantity of work to be performed by the contractor on an annual basis. Staff recommends that the contract be extended for the 2000/01 fiscal year in the amount of $10,000. West Coast Arborists, Inc. has done an excellent job servicing the City's tree planting needs and has agreed to forgo a Consumer Price Index (C.P.I.) increase for the 2000/01 FY. Recommended Action: It is recommended that the City Council approve the extension of the contract for As - Needed Street Tree Planing Services to West Coast Arborists, Inc. in the amount,not,to exceed $10,000 for the 2000/01 FY. (c) EXTENSION OF CITY-WIDE STREET TREE MAINTENANCE CONTRACT -,On July 5, 1994, the City Council awarded a contract to West Coast Arborists, Inc. for City -Wide Street Tree Maintenance. Section 33 of the specifications of the contract allows the City Council to extend the contract on an annual basis if an -extension is deemed to be in the best interest of the City. The contract also allows the City Council to determine the quantity of work to be performed by the JUNE 6, 2000 PAGE 10 contractor on an annual basis Staff recommends that the extension for the 2000/01 fiscal year be inthe amount of $80,000. West Coast Arborists, Inc. has done an excellent job servicing the City's tree maintenance needs. West Coast Arborists, Inc. has agreed to forgo a Consumer Price Index (C.P.I), increase for the 2000/01 fiscal year contract, as they have the past five years.. Recommended Action.; It is recommended that the City Council approve the extension of the contract.for City Wide Street Tree Maintenance with West Coast Arborists, Inca in the amount not to exceed $80,000 for the 2000/01 FY. (d) ' EXTENSION OF CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT - On: June 16, 1998, the City Council awarded to TruGreen Landscape and Maintenance (previously Accurate Landcare -& Maintenance) in the, amount of $2331364 for City Wide Landscape Maintenance Services. This contract is for the maintenance of the City Parks and Lighting and Landscape Maintenance Districts.No. 38, No. 39 and No. 41. On June 15, 1999, the City Councilapproved an extension of this contract with a 2.5% CPI increase for the 1999/2000 FY., resulting in a contract of $239,198.10. section li of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. TruGreen Landcare is willing to forgo a CPI increase on the extension. However, due to the new medians constructed on Golden Spgs. Dr. and Lemon Ave., the cost will increase $350 per month. Total cost of the contract for the 2000/01 fiscal year will be $2.43,398.10. Staff is also seeking authorization of $80,000 as a 'contingency for additional necessary work that may be performed by TruGreen Landcare during the fiscal year. Recommended Action: It is recommended that the City Council approve the extension of the contract with TruGreen Landcare and Maintenance for City -Wide Landscape Maintenance Services for FY 2000/01 in the amount of $243,398.10. It is further recommended that the City Council authorize a contingency not to exceed '$80,000 for additional necessary work during the fiscal year. Requested by Community Services Division 6.16 (a) AWARD OF CONTRACT FOR THE SAN LEANDRC/CHINOOK PLACE AND BALLENA/COVERED WAGON DRIVE NEIGHBORHOOD IMPROVEMENTS PROJECT - On April 4, 2000, the City Council approved the 'plans and specifications for the San Leandro JUNE 6, 2000 PAGE 11 Drive/Chinook Pl. and Ballena Dr./Covered Wagon Dr. Neighborhood Drainage Improvements Project council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on April 17, 2000.>Fourteen bids were submitted and opened on May 18, 2000. The lowest responsible bidder is David T. Wasden, Inc. Recommended Action: It is recommended that the City Council receive the bids and award the construction contract to David T. Wasden, Inc. for the San Leandro Dr./Chinook Pl. and. Ballena Dr./CoveredWagon Dr. Neighborhood Drainage Improvements Project, in an amount not to exceed $445,397.50. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000 for project change orders to be approved by the City Manager, for a total authorization amount of $475,397.50. (b) AWARD OF CONSTRUCTION ADMINISTRATION/INSPECTION FOR THE SAN LEANDRO DRIVE/CHINOOK PLACE AND BALLENA DRIVE/COVERED WAGON DRIVE' NEIGHBORHOOD DRAINAGE IMPROVEMENTS PROJECT - On April 25, 2000, the Community and Development Services Department - Public Works Division solicited proposals from the six .(6) on-call Civil Engineering firms for Construction Administration/Inspection services for San Leandro Dr./Chinook Pl. and Ballena Dr./Covered Wagon Dr. Neighborhood Drainage Improvements Project. On May 19, 2000, two proposals (from Dewan, Lundin '& Associates and Charles Abbott Associates) were received. At this time the City proposes` to award the construction administration/ inspection services contract to Dewan, Lundin & Associates. Recommended Action: It is recommended that the City Council award the construction administration./inspection services contract to Dewan, Lundin & Associates for the San Leandro Dr./Chinook Pl. and Ballena Dr./Covered Wagon Dr. Neighborhood Drainage Improvements project, in an amount not -to -exceed $18,352 and provide a contingency amount of $3000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $21,352. Requested by Public Works Division 6.17 GRANT OF EASEMENT` TO PAC BELE, WIRELESS, LLC TO UTILIZE THE EXISTING SERVICE ROAD TO THE EASTGATE WATER TANK SITE - This report requests approval of a Grant of Easement to Pac Bell Wireless, LLC. in the amount of $3,000 per year in order to utilize the existing City JUNE 6, 2000 PAGE 12 owned service road for utilities and access to --the Eastgate Water Tank Site,. Recommended Action; It is recommended that the City Council approve the Grant of Easement and authorize the City Manager to execute the Agreement. Requested by: Planning Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 (a) RESOLUTION NO. 93-66B AMENDING< THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES OPERATED BY THE CITY OF DIAMOND BAR The Parks and Recreation Commission has reviewed the Park Use Policies and recommend two significant policies: (1) Charge for Picnic Reservations in City Parks (2) Charge for reserved use of outdoor athletic facilities at_`Lorbeer Middle School.. The purpose of these charges is to recover the costs related to providing these services.. Recommended Action: It is recommended that the City Council open the Public Hearing, receive testimony, close the public hearing and adopt Resolution No. 93-66B Amending the Policies, Procedures and Regulations for the Use of Facilities Operated by the City. (b) RESOLUTION NO. 93-67A ESTABLISHING FEES AND CHARGES FOR RENTAL OF PUBLIC FACILITIES - If the City Council adopts the revised Park Use Policies, adaption. of this resolution will result in the establishment of the following new fees: (1) Park Picnic Reservations - $25.00 per four (4) hour period of use; (2) Lorbeer Middle School. Athletic Field Reservations - $12.00 per hour light charge and $5.00 per hour without lights. The intent of these fees is to recover the costs related to providing these services to the community. Estimated total annual revenue for these new proposed fees is $24,500. Recommended Action.: It is recommended that the City Council open the public hearing', receive testimony, close the, public hearing and adopt Resolution No. 93-67A:. Establishing Fees and Charges for Rental of Public Facilities. i Requested by Community Services Division. 7.2 FISCAL YEAR 2000-01 MUNICIPAL BUDGET - Submitted for your review and discussion is the Proposed FY 2000-2001 Municipal Budget. The proposed budget reflects General JUNE 6, 2000 PAGE 13 Fund Resources in the amount of $15,769.,955:and General Fund Expenditures in the amount of $14,701,490 for a net projected increase in;General Fund balance of $1,068,465. Since the Study Session on May 16, the State Controller's Office has provided revenue budget estimates for Motor Vehicle in Lieu Revenue and Gas Tax Revenues. These numbers have been incorporated into this version of the budget. In addition, the Special Funds Budget have been prepared and have been included. Recommended Action: It is recommended that the City Council receive testimony on the proposed budget and continue the public hearing to June 20, 2000 for adoption-. Requested by: City Manager 8. OLD BUSINESS: 8.1 MATTER OF SELECTION OF A SOLID WASTE`HAULER FOR THE CITY OF DIAMOND BAR The City of Diamond Bar solicited proposals for exclusive collection and disposal of solid waste, from qualified haulers. Four firms submitted proposals they are. Athens Disposal, Universal Disposal, Valley Vista Disposal and Waste Management. The proposals have been evaluated' and the proposing firms have been interviewed. The final selection of an exclusive franchisee is now being referred to the City Council. Continued from May 16, 2000. Recommended Action: It is recommended that the City Council (1) Refer matter to the Solid Waste Committee -for" recommendation; (2) Direct staff to enter into negotiations for an exclusive agreement for the collection and disposal of solid waste with a selected hauler. Requested by: City Council 9. NEW BUSINESS: 9.1 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR SPORTS FIELD LIGHTING AT PANTERA PARK, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Ball field lighting at Pantera Park is one of the highest ranked. priorities listed in the Parks Master Plan. Plans and specifications have been developed and reviewed and are prepared to go out to bid. The engineer's estimate for the cost of construction is $286,800. A total of $325,000 in Park Development funds has been requested JUNE 6, 2000 PAGE14 in the proposed 2000/01 Fiscal Year budget for this project. Neighborhood meetings about this project were held in 1995 and again in March, 2000. The neighbors have expressed concerns about noise, parking and traffic that park activities bring into the neighborhood. Ball field lighting use is restricted by the Park's Conditional Use Permit (CUP) to 8:00 p.m. Sunday through Thursday; and to 9:00 p.m. on Friday and Saturday. The intent of this scheduling restriction is to serve as a compromise between the needs of the overall community and the needs of the immediate neighborhood. Staff's goal for this project is to have the lights operational by the end of daylight savings time in October, 2000. Recommended Action: It is recommended.that the City Council adopt Resolution No. 2000 -XX Approving Plans' and Specifications for Sports Field Lighting at Pantera Park and authorizing and directing the City Clerk to advertise to receive bids Requested by: Community Services Division 9.2 ORDINANCE NO.. 0X(`2000): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER 8.25, RELATING TO VECTOR CONTROL AND MANAGEMENT The Greater Los Angeles County Vector Control District has requested that an ordinance be established that would allow City authorized personnel and the Greater L os Angeles Vector Control District to abate or require abatement of feral bees and other vector infestations from: public and private property, when necessary for public health and safety concerns. The Ordinance seeks to minimize the potential public health threat associated with Africanized Honey Bees within the City. Recommended Action: It is recommended that the City Council approve for first reading by title only and waive full reading of Ordinance No. OX(20a0) Amending the City of Diamond Bar Municipal Code. by adding .Chapter 8.25, Relating to Vector Control and Management. Requested by:: Community Services Division 9.3 CONSIDERATION OF APPOINTMENT OF "EAST END PROJECT" ADVISORY COMMITTEE The City of Industry has circulated a draft Environmental Impact Report (EIR) related to the proposed East End Project. The proposed project consists of 6.6 million; square feet of industrial and commercial development. The draft EIR indicates that there will be impacts on D.B. streets. JUNE 6, 2000 PAGE 15 and property owners-. The City Council -is considering the establishment of an advisory committee related to this project Recommended Action: It is recommended that the ,City Council direct staff as required. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY Next Resolution, No. RA 2000-01 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff 2. PUBLIC COMMENTS "Public Comments"_ is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly; address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments,, pursuant to the Brown Act, the Agency generally cannot take any action on items not,listed on the posted 3 CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of May 16 2000 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated June 6, 20.00 in the amount of $5,390.50. Recommended Action: Requested by Finance Division 3.3 TREASURER'S STATEMENT - Submitted for the Redevelopment Agency's review and approval is the Treasurer's Statement for April, 2000. Requested by Finance Division 4. PUBLIC HEARINGS: None JUNE 6, 2000 PAGE 16 5. OLD BUSINESS None 6. NEW BUSINESS None 7. AGENCY MEMBER COMMENTS: Items raised by individual. Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting, RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB-COMMITTEE REPORTS': 11. COUNCIL MEMBER COHNENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: E�=x _,�w_ 'CITY OF DIAMOND BAR QUICK CAPA MINUTES JUNE 6, 2000 Next Resolution No. 2000-33 Next Ordinance No. 04(2000)' STUDY SESSION'. Mayor O'Connor called the'Study Session to order at 4:20 p.m. in Room CC -2 of the South Coast Air Quality. Management District, 21865 E. Copley Dr., Diamond Bar, CA. Present: Mayor O'Connor, Mayor Pro Tem Ansari, Council Members Chang; Herrera and Huff. Also present were Terrence L. Belanger, CityManager;James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk; Rose Manela, Assoc. Civil Engineer; Teresa Arevalo, SeniorAdministrative Assistant; Captain Alex Yim and Lt. Pete tosselmman; D.B./Walnut Sheriff. Items for discussion: FY 2000-01 Budget, General Fund, Special Funds and CIP, Goals and Objectives ADJOURNMENT: .6:20 p.m. 1. CLOSED SESSION: None 2 CALL TO ORDER: Mayor O'Connor called the meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. ROLL CALL: Mayor O'Connor, Mayon Pro Tem. Ansari, Council Members Chang, Herrera and Huff. Also present were: Terrence L. Belanger, City. Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director Linda. Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, ` City Clerk. FLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Bob Zirbes, President,' Diamond Bar Improvement Association. INVOCATION`: The Invocation was given by Pastor Chico Pichardo, Calvary Chapel ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA: Council consensus to move item 8.1 Matter of Selection of a Solid Waste Hauler, to immediately. following the Consent Calendar. JUNE 6, 2000 PAGE 2 3A. SPECIAL PRESENTATIONS CERTIFICATES, PROCLAMATIONS: 3.A.1 Presented City Tile to Carol Eckert -Willner, Principal of Lorbeer Middle School for being a Blue -Ribbon Award Recipient'. 3.A.2 Presented City Tile to the Diamond Bar Improvement Association (DBIA) on the successful completion of its fourth year of the 'Paint Our Town" Project. 3.A.3 Presented Certificates of Recognition to the Diamond Sar "Paint the Town" Steering Committee Members and Volunteers 3.A.4 Proclaimed June 14, 2000 as "Flag Day." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. PUBLIC COMMENTS Red Calkins - objected to trade with China. Mark Hopper Concerned about selection of Summit Ridge park for the community/civic center. How large a site, how much parking, what are the costs and -the preliminary costs? Felt that the location was poorly chosen because it was meant for a park and it is within a residential neighborhood. Suggested that the City consider the 25,000 sq. ft. site within the Country Hills Towne Center complex. Keep promise to preserve open space. Ignacio Covarrubias re parking of overflow vehicles from the MetroLixk lot.Vehicles are blocking free access and ingress from the, homes` on Washington St. Street sweeper cannot access the curb area because of all the cars: Martha Bruske;- Agenda 6.7 - Are there documents that need to go to the Historical Society? Item 6.12 - will this fit into the Industry East Project. Item 6.13 - require the signal contract to immediately repair traffic signals. Fred Ying objected to community/curie center project at Summit Ridge Park. Clyde Hennessee - Mike Arm;ijo re Sheriff Booster Club Sheriff Open House on June 10- 10 a.m. to 3 p.m. Eric Ackerlind - Pantera Park ballfield lighting - will add to noise and parking problems that currently exist. Ballplayers hanging out and drinking beer after their games will only continue on into the evening. JUNE 6, 2000 PAGE 3 Mrs. Ackerlind - Constant traffic problems already. There is no peace in the neighborhood when games are being held. Sue Sisk Motorized skateboards now appearing at Peterson Park. Grading has already begun at the Lanterman site which appears to be for the new fencing. Dave Reynolds - Concerned about the activities in Pantera Park as reported by the Ackerlinds. Suggested that Sheriff securitypatrols be 'beefed up" around City parks. 5 SCHEDULE OF FUTURE EVENTS 5.1 TRAFFIC AND TRANSPORTATION COMMISSION June 8, 20QO 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 'LOS ANGELES COUNTY SHERIFF'S OPEN HOUSE Diamond Bar/Walnut Station - June 10, 2000 - 10:00 a.m. 3:00 p.m., 216-95 E. Valley Blvd., Walnut 5.3 PLANNING` COMMISSION - June 13, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 DIAMOND BAR. COMMUNITY FOUNDATION - June 15, 2000 - 7:00 p.m'., AQMD, Room CC -8, 21865 E. Copley Dr. 5.5 HOUSEHOLD HAZARDOUS WASTE ROUNDUP Saturday, June 17, 2000 - 9:00 a.m. 3:00 p.m., Fairplex, L.A. County Fair Hotel and Exposition Complex, Gate 14A, Arrow Hwy. Pomona, 1-888-238-017.2. 5.6. CITY COUNCIL MEETING - June 20, 2000 6:30 p.m.;, AQMD Auditorium, 21865 E. Copley Dr. 6.- CONSENT CALENDAR: Moved by C/Herrera, seconded by C/Ansari to approve the Consent Calendar with the exception of Item No. 6.14. Motion carried 5-4 by the following Roll Call vote: 6.1 APPROVED' MINUTES: 6.1.1 Study Session of May 16, 2000 - As submitted. 6.1.2 Regular Meeting -of.May 16,:2000 As corrected. 6.1.3 Study Session of May 22, 2000''- As submitted. 6.2 RECEIVED:& FILED PARIS AND RECREATION COMMISSION MINUTES Regular Meeting of April 27, 2000. 6.3 RECEIVED & FILED PLANNING COMMISSION MINUTES Regular Meeting of April 25, 2000: 6.4 APPROVED VOUCHER REGISTER - dated June 6, 2000 in the amount of $862,909.65. (M/O'Connor abstained from approval.of Warrant items: due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project). JUNE 6, 2000 PAGE 4 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT Submitted for City Council's review and approval is the Treasurer's Statement for April, 2000. 6.6 REJECTED CLAIM FOR DAMAGES Filed by Ishaq Mohammad December 28, 1999 and referred the matter for further action to the City's Risk Manager. 6.7 ADOPTED RESOLUTION NO.. 2000-33: A RESOLUTION OF. THE CITY COUNCIL, OF THE CITYOF DIAMOND BAR APPROVING THE DESTRUCTION BY THE CITY CLERK OF' CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION.34090, 6.8 ADOPTED RESOLUTION NO. 2000-34: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE MAYOR TO EXECUTE CONTRACTUAL SERVICES WITH THE COUNTY OF LOS ANGELES FOR GENERAL SERVICES FOR THE PERIOD JULY 1, 2000 THROUGH JUNE 30, 2005 6.9 SECOND READING OF ORDINANCE NO. "03(2'000):°AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY - OWNED OR PUBLICLY OPERATED SKATE PARK FACILITIES Approved: 2nd reading by title only, waived 'full reading and: adopted Ordinance No. 03 (2000) Establishing Rules for Publicly -Owned or Publicly . Operated Skateboard Facilities, 6.10 ADOPTED RESOLUTION NO'. 2000-35: A RESOLUTION OF THE CITY OF DIAMOND BAR AUTHORIZING AMENDMENT NUMBER 6 TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES, .THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, ,COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA PUENTE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY,' WALNUT AND WEST COVINAA TO STATE THAT THE AGENCY IS FOR PURPOSES OF LAVA AN INCLUDED MUNICIPAL OPERATOR TO BE KNOWN AS FOOTHILL TRANSIT. 6.11 (a) ADOPTERD RESOLUTION NO. 2000-36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT' TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE -WITH `RESPECT TO THE CITY OF DIAMOND' BAR ASSESSMENT DISTRICT NO. 38 AND DECLARING ITS INTENTION TO LEVY'AND'COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01, AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS - and directed the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. JUNE 6, 2000 PAGE (b) ADOPTED'RESOLUTION NO. ,2000-37: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01; AND FIXING A TIME AND PLACE FOR A HEARING OF 'OBJECTIONS - and directed the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. (c) ADOPTED RESOLUTION NO. 2000-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'`S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 20`00-01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS - and directed the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. 6.12 (a) AWARDED CONSTRUCTION CONTRACT FOR BREA CANYON ROAD (BETWEEN PATHFINDER ROAD AND GOLDEN SPRINGS DRIVE) STREET REHABILITATION PROJECT to Sully Miller, Inc. in an amount not to exceed $672,000 and authorized a contingency amount of $67,000 for project change orders to be approved by the City Manager, for a total authorization amount of $739,000: (bj AWARDED CONSTRUCTION ADMINISTRATIONJINSPECTION SERVICES FOR THE BREA CANYON ROAD (BETWEEN PATHFINDER ROAD AND GOLDEN SPRINGS DRIVE) STREET REHABILITATION PROJECT - to Dewanor Lundin & Associates in an amount not - to -exceed $35,144 and provide a contingency amount of $4000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $39,144. 6.13 AWARDED CONTRACT TO SIGNAL MAINTENANCE INCORPORATED (SMI) FOR THE REPAIR AND MAINTENANCE OF CITY OPERATED TRAFFIC CONTROL SYSTEMS (1) authorized the Mayor to execute a five-year contract (FY 00-01 to FY D4-05) for traffic signal maintenance services with Signal Maintenance Inc.; and (2) authorized staff to notify the L.A. County Department of Public Works to delete the traffic signals from Appendices °'A' and of the existing agreement. JUNE 6, 2000 PAGE 6 6.15 EXTENSION OF MAINTENANCE CONTRACTS'; (a) EXTENDED GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS" for FY 2000/01 in an amount not to exceed 835,000 ($30 per site/1,160 sites) (b)„ EXTENDED AS -NEEDED STREET TREE PLANTING SERVICES with West Coast Arborists, Inc. in the amount not to exceed $10,00O for the 2000/01 FY. (c) EXTENDED CIT' -WIDE STREET TREE MAINTENANCE CONTRACT WITH WEST COAST ARBORISTS, INC - in an amount not to exceed $80,000 for the 2000/01 FY. (d) EXTENDED CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT WITH TRUGREEN LANDCARE AND MAINTENANCE-- for FY 2000/01 in the amount of $243,398.10 and authorized a contingency not to exceed $80,000 for additional necessary' work during the fiscal year. 6.16 (a) AWARDED CONTRACT FOR THE SAN LEANDRO/CHINOOK PLACE AND BALLENA/COVERED WAGON DRIVE NEIGHBORHOOD IMPROVEMENTS PROJECT to David T. Wasden, Inc. in an amount not to exceed $445,397.50 and authorized a contingency amount of $30, 000 -for project change orders to be approved by the City Manager,' for a total authorization amount of $475,397.50. (b) AWARDED CONSTRUCTION ADMINISTRATION/INSPECTION FOR THE SAN LEANDRO DRIVE/CHINOOK PLACE AND BALLENA DRIVE/COVERED WAGON DRIVE NEIGHBORHOOD' DRAINAGE IMPROVEMENTS PROJECT to Dewan, Lundin & Associates in an amount not -to -exceed $18,352 and provided a' contingency amount of $3,000 for contract amendment(s).to be approved by the City Manager, for a total authorization amount of $21,352. 6.17' GRANTED EASEMENT TO PAC BELL WIRELESS, LLC TO UTILIZE THE EXISTING SERVICE ROAD TO THE EASTGATE WATER TANK SITE - and authorized: the City Manager to execute the Agreement KATTERS WITHDRAWN FROM CONSENT CALENDAR. 6.14 EXTENSION OF LICENSE AGREEMENT WITH COCA COLA TO PROVIDE SODA MACHINES AT CITY PARKS - The City entered into a one-year agreement with. Coca Cola to provide soda machines at City parks. The ,agreement 'period began August 1, 1999 and expires on July 31, 2000. Section 2 of the 'agreement states that it may be extended if .both parties agree. Representatives from Coca Cola have offered to extend the agreement with the same terms and conditions. During the first nine months of the JUNE .6, 2000 PAGE 7 agreement period, the City earned $4,993.76 and expended an estimated $1,400 in electrical coststo operate the machines. All other costs for the machines, including, installation, service and maintenance, has been borne by Coca Cola. M/O'Connor expressed concern regarding service issues. Garry Stitt and, Shawn Hamilton representing Coca Cola, spoke to the concerns raised by`M/O'Connor. Motion by C/Chang, seconded by C/Huff`to extend the license agreement with Coca Cola for one year, from August 1, 2000 to July 31, - 2001, at the same terms and conditions. 8 OLD BUSINESS' 8,1 MATER OF SELECTION OF A SOLID WASTE HAULER FOR THE CITY OF DIAMOND BAR The City solicited' proposals for exclusive collection and disposal of solid, waste from qualified haulers. Four firms submitted proposals: Athens Disposal, Universal Disposal, Valley, Vista Disposal and Waste Management. The proposals have been evaluated and the proposing firms have been interviewed. The final selection of an exclusive franchisee is now being referred to the City Council. Continued from May 16, 2000. Ray Anderson, Waste Management Dave Perez, Valley Vista Mark Blackborn, Universal Waste.Systems Tommy Ouzoonian, Athens Disposal - Dave Reynolds - Clyde Hennessee Don Gravdahl - Dr. harry Rhodes - Moved by C/Huff to negotiate with Waste Management for commercial and Valley Nista for residential hauling. Motion died for lack of a second, C/Chang Contract with Waste Management, using their 10 year rate with a review after 5 years. JUNE 6, 2000 PAGE 8 RECESS: RECONVENE: 7. At the request of C/Herrera., Dennis Chiapetta., Operations Manager,, Athens Disposal described the public outreach program to be utilizedby his firm. Mark Blackborn, Universal Waste - also described his firm's public outreach plans. Dave Perez, Valley Vista Ray Anderson, Waste Management MPT/Ansari - Supported the concept proposed by C/Huff and indicated that she would second Mr. Huff's motion. Moved by C/Huff, seconded by MPT/Ansari to direct staff to negotiate with Waste Management to provide exclusive service for "residential and Valley Vista to provide exclusive service for commercial at the 10 -year rate. Motion carried 4-1 by the following Roll` Call vote (C/Chang voted no). M/O'Connor recessed the meeting at 10:09 p.m. M/O`Connor reconvened the meeting at 10:17 p.m. PUBLIC HEARINGS; 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 (a) RESOLUTION NO. 93-6'6BAMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES OPERATED BY THE CITY OF DIAMOND BAR The Parks and Recreation Commission has reviewed the Park Use Policies and recommend two significant policies; (1) Charge for Picnic Reservations in City Parks (2) Charge for reserved use of outdoor athletic facilities at Lorbeer Middle School.. The purpose of these charges is to recover the costs related to providing these services. (b) RESOLUTION NO,. 93-67A ESTABLISHING FEES AND CHARGES FOR RENTAL OF PUBLIC FACILITIES If the City Council adopts the revised Park Use Policies, adoption of this resolution will result in the establishment of the following new fees: (1) Park. Picnic Reservations - $25.00 per four hour period of use, (2) Lorbeer Middle School Athletic Field Reservations - $12.00 per hour light charge and .$5.0`0 per hour without lights. The intent of these fees is to recover the costs related to providing these services to the community. Estimated total annual revenue for these new proposed fees is $24,500. M/O` Connor opened the Public Hearing. JUNE ,6, 2000 PAGE 9 Martha Bruske Opposed to charging for these activities. Jeff Koontz, Exec. Dir., Chamber of Commerce - pointed out that the Chamber paid a fee to the City to reserve Peterson Park for the Casino Night held. last April. Moved by C/Herrera, seconded by M/O•Connor to adopt Resolutions 93-66B and 93-67A, eliminate the charge for picnic reservations in City parks and implementing, in paragraph b, a requirement for a $12/hour light charge and a $5/hour charge without lights at Lorbeer. Motion failed 2-3 by the following Roll Call. vote (C/Chang, C/Huff and C/Ansari voted no). Moved by C/Huff, seconded. by C/Ansari - -same motion as above but include charge for non-residents of D.B. a fee for picnic reservations in the amount of $25, with no charge for lights at Lorbeer to residents or non-resident club teams but charge for-profit club teams for outside D.B.. Staff to report_ back in a year or so. Motion carried 3-2 by the following -Roll Call vote (M/O',Connor and C/Chang voted no): 7.2 FISCAL YEAR 2000-01 MUNICIPAL BUDGET - The proposed budget reflects General Fund Resources in the amount of $15,769,955 and General Fund Expenditures in the amount of $14,701,490 for a net projected:: increase in General .Fund balance of $1,068,465. Since the Study ;Session on May 16, the State Controller's Office has provided revenue budget estimates for Motor Vehicle In -Lieu and Gas Tax Revenues. These numbers have been incorporated into this version of the budget. In addition, the Special Funds Budget is included.' M/O'Connor opened: the public hearing. There being no testimony offered, M/O'Connor continued the matter to the June 20, 2000 ;meeting. 9. NEW BUSINESS 9.1 RESOLUTION NO. 2000-39: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR SPORTS FIELD LIGHTING AT PANTERA PARK, IN SAID CITY.AND AUTHORIZING AND 'DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Bahl field lighting at Pantera Park is one of the highest-rankedpriorities listed in the Parks MasterPlan. Plans and :specifica- tions have been developed and reviewed and are prepared to go out to bid. The engineer's estimate for the cost of construction is $286,800. A total of $325,000 in Park Development funds has been requested in the proposed JUNE 6, 2000 PAGE 10, 2000/01 FY budget for this project. Neighborhood meetings about this project were held in 1995 and again in March, 2000. The neighbors have expressed concerns about noise, parking and traffic that park activities bring into the neighborhood. Ball field lighting use is restricted by the Park's Conditional Use Permit (CUP) to 8:00 p.m. Sunday through Thursday; and to 9:00 p.m. on Friday and Saturday. The intent of this scheduling restriction is to `serve as a compromise between the needs of the overall community and the needs of the immediate neighborhood. Staff's goal for this project is to have the lights operational by the end of daylight savings gime in October, 2000. Dave Reynolds Moved by C/Huff,` seconded by C/Ansari to adopt Resolution No. 2000-39 and authorized and directed the City Clerk to advertise to receive bids Motion carried 5-0 by the following Roll Call vote:` 9.2 APPROVED FIRST READING OF. ORDINANCE NO.. 04(2000): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER 8.25, RELATING TO VECTOR CONTROL AND MANAGEMENT The Greater L.A. County Vector Control District has requested that an ordinance be established that would allow City authorized personnel and. the Vector Control District to abate or require abatement of feral bees and other vector infestations from public and private property, when necessary for public health and safety concerns. The Ordinance seeks to minimize the potential public health threat associated with Africanized Honey Been within the City. Martha Bruske Moved by C/Ansari, seconded by C/Huff to for first reading by title only and waive full reading of Ordinance No. 04 (2000) Amending ,the City of Diamond Bar Municipal Code by adding Chapter 8.25, Relating to Vector Control and Management. Motion carried 5-0 by the following Roll Call vote:. 9.3 CONSIDERATION OF APPOINTMENT OF "EAST END` PROJECT" ADVISORY COMMITTEE - The City of Industry has circulated a draft Environmental Impact Report, (EIR) related to the proposed East End Project. The proposed project consists of 6.6 million sq. ft. of industrial and commercial development. The draft EIR indicates that there will be impacts on D.B. streets and property owners. The City Council is considering the establishment of an advisory JUNE 6, 2000 PAGE 11 committee related to this project. M/O'Connor appointed herself with C/Huff as the other Council Member. Requested homeowners in the area to submit names for Council selection. Martha Bruske - Jeff Koontz RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA 2000-01 1,. CALL TO ORDER: Chairman Huff called the meeting to order at 11:15 p.m. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff 2. PUBLIC COMMENTS: None offered'. 3. CONSENT CALENDAR: Moved by AM/O'Connor, seconded by AM/Herrera to approve the Consent Calendar. Motion carried 5- 0 by the following Roll Call vote: 3.1 APPROVED MINUTES Regular Meeting of May 16, 2000 - As submitted. 3.2 APPROVED VOUCHER REGISTER dated June 6, 2000 in the amount of $5,390.50 3.3 REVIEWED AND APPROVED TREASURER'S STATEMENT Treasurer's Statement for April, 2000. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS; None 6. NEW BUSINESS: None 7 AGENCY MEMBER COM ENTS: 8. ADJOURNMENT Chairman Huff adjourned the meeting at 11:17 p.m. 9. RECONVENE CITY COUNCIL MEETING 11:17 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: RESOLUTION NO. 93-66B A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE POLICIES AND PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES°OPERATED BY THE CITY OF DIAMOND BAR A. Recitals (i) The City of Diamond Bar has heretofore enactedPolicies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar. (ii) For the benefit of the community, it is necessary to periodically amend said Policies, Procedures and Regulations. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar that: 1. In all respects as set forth in the recitals, Part A, of this Resolution. 2. The Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar are amended by the adoption of a new Exhibit "A" that are incorporated herein by this reference as though set forth in full. 3. Any or all provisions in the attached Policies, Procedures and regulations may be waived by action of the City Council. PASSED,' APPROVED AND ADOPTED this day of , 2000. MAYOR 1 City of Diamond Bar Resolution for 93-66B I, LYNDA'BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on _, day of _, 2000, by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS' ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS LYNDA BURGESS, City Clerk City of Diamond Bar .2 City of Diamond Bar Resolution for 93-66B i 7V7/ J�V-.JU77 I PARK, ATHLETIC AND FACILITY USE POLICIES AND PROCEDURES Table of Contents 1. GENERAL INFORMATION. ... ..... 1 A. Statement of Policy B. Park and Athletic Facilities Available C. Definitions D Qualifying User Groups in Descending Order of Priority , II. RESERVATION POLICIES AND PROCEDURE'S..................................................... 5 A. Parks/Picnics B. Athletic Facility Use C. Variances and Grievances Ill. FEES . ...........................................................`........................................... 10 A. Athletic Facilities With Lights B. Athletic Facilities Without Lights C. Concession Stand Policy D. Restrooms E. Other IV. RULES AND REGULATIONS.......................................................................... 14 A. General B. Insurance C. Traffic and Parking D. Public Address System Use Policy - E. Maintenance F. Inclement Weather Use Guidelines and Procedures V. BUILDING AND ROOM RESERVATION POLICIES. .20 VI. ATTACHMENTS................................................... 28 A. Park Reservation Form B. Walnut Valley Unified School District Facility Request C. Pomona Unified School District Facility Request D. Permit for sale and/or consumption of Alcoholic Beverages in Public Facilities I. GENERAL INFORMATION A. STATEMENT OF POLICY The City of Diamond Bar, Community Services Division, coordinates the use of all City parks and athletic facilities available to organizations and the general public for cultural, social, and recreational activities and programs. The City attempts to accommodate all requests for use of City facilities with the limited amount of park space available.,The continued increase in demand for use of park and athletic facilities makes it necessary to emphasize sharing in the use of facilities. The allocation of athletic facilities is determined at bi-annual facility organizational meetings of the user groups and the City, where cooperation is essential. These. policies and procedures are designed to facilitate the safe, efficient and equitable use of City facilities. The role of the City of Diamond Bar Parks and 'Recreation Commission is to provide input to the City Council and Community Services Division regarding policies and procedures for use of park facilities and operation of programs. The Commission works to ensure that the programs and facilities offered meet the needsof the community and that access to them is as economically feasible as possible. Fees, when charged, are used to offset public expenses to operate, maintain,, supervise and administer the use of the park and athletic facilities. The Commission is responsible for the initiation, review and recommendation of plans for the acquisition and improvement of park lands and facilities and to recommend program improvements: or additions when necessary. The Commission takes into consideration present and future needs of the Community and recommends plans to meet those needs. When making recommendations, the Commission considers the needs of the entire community, without bias toward special' interest groups. Adopted June 6, 2000 City of Diamond Bar Facility Policies, Regulations & Procedures B. PARK AND ATHLETIC FACILITIES AVAILABLE 1. City -owned parks PARK ADDRESS Heritage Park 2900 S. Brea Canyon Road Maple Hill Park 1355 S. Maple Hill Road Pantera Park 738 Pantera Drive Carlton J. Peterson Park 24142 E. Sylvan Glen Road Ronald Reagan Park 2201 S. Peaceful Hills Road Starshine Park 20839 Starshine Road Summitridge Park 1425 Sum- mitridge Drive Sycamore Canyon Park 22930 Golden Springs Drive 2. Joint School/City Parks Paul C. Grow Park/Quail Summit Elementary - Quail Summit Drive & Highbluff Road 3. School District Facilities Lorbeer Middle School 501 Diamond Bar Boulevard Adopted June 6, 2000 2 Facility Policies, Regulations & Procedures City of Diamond Bar a1 �, Park Facility�hc �c ° G` Qe�e A ¢ *ale �Ga Amenities�e c•�h1 NQ � ����a c`0°�. aQ` ,��� cc tit Ga�oA Q Barbecues - • • • • • • • • • Baseball Fields 1 2 (Lighted) Baseball- Fields 2 (Unlighted) 2 1 1 Basketball Courts 1- 1 3 1 ti Fitness Course • • Meeting Facilities • ' a • ,e e Parking Spaces 10 36 35 160 ' 48 33 0 53 62 Picnic Tables (Covered) �` • • • • • • • • • Picnic Tables • • (Uncovered) MY• • • • • • Restrooms • • • MNV Soccer/Football Fields 1 ' 2 1 Tennis Courts (Lighted) 3 2 3 • • • • • • Tot Lot • • • 1� TotalAcres (Developed) 5 3.4 ' (Deve 4 0 4 15.5 9 6 2 12 Paul C: Grow 23281 E. Forest Canyon Drive Carlton Peterson 24142 E. Sylvan Glen Road Heritage 2900 S. Brea Canyon Road Ronald Reagan ' 2201 S. Peaceful Hills Road` Larkstone Larkstone Drive Starshine 20839 Starshine Road Maple Hill 1355 S. Maple Hill Road Summitridge 1425 Summitridge Drive Pantera 738 Pantera Drive Sycamore Canyon 22930 E. Golden Springs Drive C. DEFINITIONS Hazardous Activities - Any activity that is defined by the State of California, the City's insurance provider or Risk Manager to be hazardous. User Groups - Qualifying non-profit youth or adult athletic organization that use athletic .facilities for seasonal use. One -Time User Any person, company or organization that requests use of a park, or portion thereof, for a single day of use. D. QUALIFYING USER GROUPS - DESCENDING ORDER OF PRIORITY Group A ` - City of Diamond Bar sponsored activities. Group B - Diamond Bar based, certified non-profit, youth and adult athleticorganizations, and civic, service or fraternal organizations who conduct community' events and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use. Group C -Diamond Bar residents' non-commercial functions and/or activities not open to the general public. Group D - 'Diamond Bar based commercial, industrial or professional groups, using the facility for a non -:profit purpose. Group E - Other tax -supported public agencies. Group F -Non Diamond Bar residents or commercial groups. The private commercial use of City Parks for profit and private gain is prohibited. Qualifying User Groups that conduct fundraising tournaments,' clinics or other peripheral events must receive 100% of the earned funds from the participants of the event and pay for all expenses through the organizations's regular debt process. Otherwise, the event will be considered a private commercial use of City parks for profit and private gain and will be prohibited. Adopted June 6, 2000 4 Facility Policies, Regulations & Procedures City of Diamond Bar Ill. RESERVATION POLICIES AND PROCEDURES A. PARKS/PICNICS r Requests to reserve the City's park facilities are made through the Community Services Division of the City of Diamond Bar, 21660 E. Copley Drive, Ste 100. The office phone number is (90'9) 396-5699. 1. Picnic Facilities a. Any person or group wishing to reserve a picnic facility must submit an Application for Use of Facilities at least 14 days but not more than one year prior to the event or activity. Each reservation is subjectito the approval of the City on a first come, first serve basis. The Application includes the name of the responsible individual` and/or organization, date, time, park area to be used and the number of people expected to be in attendance. b. Reserved use of picnic facilities requires payment of reservation service fee as perscribed in Park Fees Resolution # 9�3-6_7A as adopted by the City Council. c. Any person or group with 30 or more people in attendance wishing to reserve facilities must submit a refundable clean-up deposit of $50.00 at least 14 days prior to the event or activity.' d. Any person or group with 50 or more people in attendance wishing to reserve facilities must comply with City insurance requirements per Section' V.F. Proof of the effective Policy must be depositedwith the Community Services Division at least 14 days prior to the event or activity. e. The 'City reserves the right to require that any group or person obtain security through the Los Angeles County Sheriff='s Department at events that could create traffic and/or safety concerns at the sole expense of that group or person. f. No campfires, liquid fluids or charcoal, fires are allowed except in barbecues provided or with permit issued by City. 2. Overnight use of City parks is available b' permit through the Community Services Division with a fifteen (1'5) day notice Only Diamond Bar based non-profit organizations may reserve the park for ova'�might use. Proof of Insurance must be presented to the City as set forth under Insurance requirements for use of City facilities. Adopted June 6, 2000 5 City of Diamond Bar Facility Policies, Regulations & Procedures document sample). All requests for School District facilities are to be submitted on School District request forms (see attachment for samples of School District request forms). b. Occasional or one time only use requests must be submitted on an Application for Use of City Facilities at least 14 days prior to requested facility use. Required Fees must be paid at time of request submittal. Fees are listed in Park Fees Resolution # 93-67Aas adopted by the City Council. c. All `requests will be reviewed by City staff. d. All field requests from user groups must be submitted by May 15 and November 15, preceding the period in which fields will be utilized. Forms must be signed by the president or official designee of the organization's]: Board. e. Requests for seasonal use by non-profit athletic organizations will be reviewed and assigned in June for each year for the period of August through December, and in December for the period of January through July.` A facility organizational meeting will be held in June and December to assign the facilities. Each user requesting facilities during the applicable period must send:a representative. If a user group requesting use of facilities does not send a representative, they may lose their priority rating for scheduled use of facilities. f No user group will be given an approved permit for facility use until the following documents have been submitted. 1) `Complete list of names, address and telephone numbers of the current Board of Directors or designated officials. 2) Proof of current non-profit status with the Internal Revenue Service and State of California. 3) Master calendar of events, which includes, but is not limited to: Registration dates, tryouts (date, time and place) Date practice begins, practice slot schedules Opening day schedule/Closing Ceremonies Date/times league games (start/finish) Tournament dates (required to host) 4) Total Number of players, proof of Diamond Bar residency and number of teams. 5) One copy of the Certificate of Insurance listing the City of Diamond Bar as additional insured, in the amount approved by the City (as specified in Facility Adopted June 6, 2000 City of Diamond Bar Facility Policies, Regulations & Procedures Use Agreement). 6) All deposits as required g. Leagues anticipating a split to form a new league or individuals planning to organize a new sports program must apply to the City at least one year prior to the estimated starting date. This will provide the necessary time to study the impact of the new program on existing facilities. 3. Athletic Field Storage Facilities 1. 'Storage Facilities a. Storage facilities are made available free of charge to local seasonal user groups. A refundable deposit will be charged for the use of storage facilities. b. All user equipment must be stored in an orderly manner. c. Upon conclusion of seasonal play, all equipment must be removed within fourteen (14) days or a cleanup fee, based on actual expenses incurred and overhead, will be charged. If equipment is not claimed within thirty (30) days it will be confiscated and disposed of as prescribed by law. d. Equipment stored in the facility is not the responsibility of the City.` Unnecessary equipment stored in the facility, may be removed at the user group's expense. 4. Athletic Field Lining/Marking' a. All lining/marking of athletic fields must be done with chalk or water-based paint. b. The burning of fields with the use of weed killer, diesel fuel or any other method is prohibited on City owned property including park athletic fields. c. Any user failing to comply with this policy is responsible for all costs related to the repair of damages to the facility and is subject to termination of facility use permit. C. VARIANCES AND GRIEVANCES A user group may request a variance or submit a grievance to the stated procedures by completing the following: 1. Variance a' Submit a letter detailing why a variance is requested to the Director of Community Services. Adopted June 6, 2000 8 Facility Policies, Regulations & Procedures City of Diamond Bar 111. FEES A. ATHLETIC FACILITIES WITH LIGHTS 1. All fees are set by the City Council through a Resolution. a. All City sponsored events/activities, along with Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations are allowed the use of lighted facilities at City parks free of charge. Proof of non-profit status must be submitted to, and be on file with the City prior to scheduled use. b. 'Non City of Diamond Bar based or occasional one-time only users will be charged for the use of lighted facilities at the approved flat hourly rate of $12.00 per hour for light usage, with a two hour minimum use, and each additional hour or fraction thereafter. Lighted Facilities charge begins /z hour prior to sunset. c. The hourly light use fee will be evaluated each January, and if necessary, will be adjusted accordingly. d. The City may deny use of lighted facilities to any organization or individual who leaves the ballfield Lights on after the conclusion of the scheduled activity more than twice in one calendar year. 2. Fees for use of Lorbeer Middle School are charged to non-resident usersbased on the actual costs incurred by the City for: electricity, restrooms, trash removal and any other costs charged by the Pomona Unified School District. Fees are listed in Resolution No, 93-6.7A. 3 Deposits a. A refundable` deposit is required for use of ballfield lights. This deposit will be used to pay for ballfield lights left on'Upon conclusion of the activity. The deposit will also be used to reimburse the City for physical damages, trash pick- up and wages paid to City personnel called to turn off ballfield l ights or pick-up trash. b. All one=time users are required to submit a deposit in advance from which ballfield light charges are deducted, along with any additional cost the City may directly or indirectly incur from their use. 4. Light Billing a. All light users are responsible for reporting actual hours of use to the Community Services Division within seven days after scheduled use. The City Adopted June 5, 2000 10 Facility Policies,' Regulations & Procedures City of Diamond Bar shall deduct ballfield light and related costs specified from the deposit and refund the balance, if applicable. b. User groups are provided the light box combination or key by the Community Services Division. The combination or keyed lock may be changed periodically. This usually occurs at the conclusion of the season. 5. Light Usage a. Upon approval of a request to use ballfield lights, the applicant will be issued a combination or key to access the switch to the ballfield lights. b. Ballfield lights at Peterson and Lorbeer and tennis court lights at Pantera, Ronald Reagan and Maple Hill automatically tum off at 10:00 p.m. Therefore, the area used should be cleaned, equipment stored and participants cleared from the facility prior to the scheduled shut off time. Heritage Park lights need to be turned off by 10:00 p.m. if they are left on after 10:00 p.m. the group will be charged. If an organization would like to have lights on at Heritage Park after 10:00 p.m.,'a request must be made for an exception to the time limit. B. ATHLETIC FACILITIES WITHOUT LIGHTS 1. Diamond Bar residents, City sponsored events/activities, and Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations receive use of unlighted facilities free of charge. Users of Lorbeer Middle School are charged for actual costs incurred by the City for restrooms, trash pick-up and any other costs charged by the Pomona Unified School District. Proof of non-profit status must be submitted to, and be on fie with, the City prior to scheduled use. Use subject to availability. Park and picnic facilities are available for reserved use. For reservation information, see section 11, paragraph A. 2. Non City of Diamond Bar based or occasional or non-resident one -tune only users are charged for the use of facilities at the approved flat hourly rate of $5.00 per hour for usage, with a two hour minimum use, and each additional hour or fraction thereafter. Fee for reserved use of picnic facilities is: $25.00 per four (4) hour use. Fees are set by the City Council through a Resolution and are subject to change without notice. 3. Insurance is required for all groups of 50 .or more people or for any activity in which the City deems that insurance is necessary. The insurance must name the City as an additional insured and the policy must be a minimum of $1,000;000 general Aggregate limit liability or an amount that the City determines appropriate for the use requested. Special events insurance is available through the City and can be purchased by the participating group. Adopted June 6, 2000 City of Diamond Bar Facility Policies, Regulations & Procedures 4. A 'refundable cleanup deposit may be required for all groups that reserve use of a City park. 5. Reservations are required for all groups of 30 or more persons to utilize City parks and picnic facilities. C. CONCESSION STAND` -POLICY 1. The primary user of the park facility will receive primary use of the Concession Stand. All other, use will be approved by Staff and the User Group Sub - Committee (i.e. special activities). 2. The primary User must abide by all Health and Safety standards and regulations and be available for inspections -by the Health Department and/or staff. 3. A refundable deposit is charged for the use of the Concession Stand. 4. The user group shall be responsible for the cleaning of the Concession Stand (sweeping, trash removal, wiping counters) after each use. 5. `Keys are issued to the User Group for the Concession Stand and can not be duplicated. The cost associated with the loss of keys will be deducted from the deposit. 6. Damage to the Concession Stand or broken equipment, due to misuse, or the facility being left unlocked, will be deducted from the deposit. 7. The deposit will be forfeited if stored material, with the exception of City owned capital equipment (refrigeratorlmicrowave), is not removed within fourteen (14) days of completion of the season or activity. The facilities must be cleaned and all capital equipment disconnected from electrical outlets (except refrigerator). All capital equipment not removed from the facility at the end of the season is the responsibility, of the City. 8. The City, accompanied by the scheduled user °group, ;will conduct an inspection of the facilities at the conclusion of the fourteen (14) day period to insure compliance to guidelines for use. 9. The user group is responsible and liable for loss or damage to any items brought in to the concession stand. 10. Adult supervision must be maintained at all times. Children under the age of thirteen (13) are not allowed to work in the Concession Stand. Adopted June 6, 2000 12 Facility Policies, Regulations & Procedures City of Diamond Bar IV. RULES AND REGULATIONS ` A. GENERAL 1. Alcoholic beverages are not allowed in City parks (Diamond Bar Municipal Code 12.00.280). There is a special event policy/procedure for sales and/or consumption of alcoholic beverages at City park facilities (see attachment). 2. Cancellations a. The City of Diamond Bar may cancel the use of park facilities for cause or convenience, which includes but shall not be limited to: 1. When the City is engaged in work involving any of the facilities scheduled to be utilized. 2. When the health and/or safety of participants is threatened due to impending conditions, including but not limited to, heavy rains, unhealthful smog levels or other such climatic conditions. 3. ' It has been determined by the City that the applicant has not complied with the City park reservation policies. ; b. Should a user group wish to cancel a scheduled activity, notification must be made to the City at least 24 hours prior to such scheduled use. B. INSURANCE 1. If a user group or one time user of 50 people or more is involved in an activity where the City deems insurance to be necessary (i.e. sporting, hazardous events, or company picnics) the responsible person shall procure, pay for and maintain in full force and effect, with regard to any such event, a combined Comprehensive Personal Liability and Property Damage Insurance Policy with limits of not less than $1,000,000 or any other amount that staff deems appropriate for. the use requested. 2. The USER of the park agrees that it will indemnify and hold the CITY and its elected officials, officers, agents, and employees free and harmless from al claims for damage to persons or property by reason of USER's acts or those of USER's employees, agents, guests or invitee in connection with USER's use and/or occupancy of the facilities. User must sign City provided indemnification form to use facilities. Adopted June 6, 2000 14 Facility Policies, Regulations & Procedures City of Diamond Bar i. First Offense -Verbal warning followed by written communication. ii. Second Offense- Loss of public address system use privileges by the organization for the remainder of the season, immediately following the offense. 3. General Park Use a. Sound amplification equipment is allowed in the City's parks, but is limited to public address systems, stereo equipment, stationarylportable components and bullhorns; subject to the provisions of the City Noise Ordinance. b. No person or group shall use any public address system in any of the City's parks without first submitting a 'request in writing and receiving approval from the Community Services Division. If staff is required to monitor the event, all direct and indirect expenses will be charged to the User. c. The proposed use of the public address system must not unreasonably interfere or disturb surrounding residences, nor shall the use of the public address system detract from or interfere with the generalpublic's use and enjoyment of the park. d. Public address system use is allowed only, between the hours of 10:00a.m. - 9:30p.m.'daily. e. The direction of the public address system's speakers must be directed toward activity spectators and away from the surrounding residential areas. f. Failure to comply with the above requirements will result in immediate disconnection of the public address system and forfeiture of deposit. E. MAINTENANCE 1. The City will maintain or cause to be maintained the parks for public use. 2. Field Maintenance a. All maintenance such as field preparation, lining of the fields, setting of base stakes, installation of goal posts is to be performed by the user assigned to the facility as per written agreement between the City and the user. Adopted June 6, 2000 16 Facility Policies, Regulations & Procedures City of Diamond Bar b. Each user is responsible for the facility being free of trash or debris. c. Users are requested to report any damage or acts of vandalism to the Community Services Division or Sheriff's Department immediately. It is the policy of the City of Diamond Bar to prosecute to the fullest extent possible any individual committing acts of vandalism (Sheriffs Department (909) 595-2264or 911 in cases of emergency). 3. Motorized Vehicle Use a. Motorized vehicles are permitted on the City parks for the preparation of athletic fields, upon approval of the City. b. Each user group must designate the drivers, not to exceed 4, at least 21 years or older, who will drive the designated and approved motorized vehicle for dragging the fields or other such related activities. c. Each designated` driver will be required to attend a training session, conducted by the Community Services Division, on the proper method of dragging infield areas and related safety matters. d. Each user group is allowed to drag the fields with a designated approved motorized vehicle once a day. The dragging of fields between games must be done by hand. The use of a motorized vehicle between games will not be permitted. Fields may be prepared with a motorized vehicle only between the hours of: 7:00a.m. - 9:00p.m. Monday - Friday 8:00a.m. - 9:00p.m. Saturday 9:00a.m. - 1:00p.m. Sunday e. Special request for motorized vehicle use to drag fields shah be made in writing. f.' Failure to comply with the motorized vehicle use policy can result in the termination of the scheduled organization's permit to use such vehicle(s) for the preparation of the fields for the remainder of their scheduled' use of such facilities. 4. Modifications Any requests to modify or improve City facilities shall be submitted for approval to the City of Diamond Bar. No permanent structures or equipment shall be placed and/or erected on .City facilities unless reviewed and recommended; by the Parks and Adopted June 6, 2000 1 City of Diamond Bar Facility Policies, Regulations &Procedures Recreation Commission .and approval by the City Councilis granted. The modifications must be dedicated for community use. 5. Closure An annual Parks Maintenance Program is submitted to the Parks and Recreation Commission each fiscal year for review and comment. Such Maintenance Program shall include the following: a. Scheduled closure of parks for more than seven (7) consecutive days b. Closure of athleticfield(s) for one day recovery periods. Closure dates shall be coordinated by the Community Services Division with user groups: 6. Park Restroom Policy and Schedule a. Park restrooms are unlocked daily at 8:00a.m. and remain open until the park closes. "b. Special restroom access is available upon request to the Community Services Division` (909)'396-5694. 1 Restrooms are open for all City recreation programs. F. INCLEMENT WEATHER USE GUIDELINES AND PROCEDURES 1. Guidelines a. No use of City athletic fields is allowed when facilities are unusable due to inclement weather as determined by the City. b. Any user failing to comply with established guidelines and proper notification is subject to claims for all direct and indirect damages and potential termination of facility use permit. 2. Procedures for Notification a. The City is responsible for determining if field conditions alter the availability of their use. b. User must contact City after 2:00 p.m. Monday through Friday, to receive City's determination of facility availability: C. On weekends and Holidays, ,the City is responsible for making the decision regarding the facility use by 9:00a.m. If facilities are unable to be used, temporary signs will be posted in visible locations in the parks. These signs ,wiII be: removed when the fields are in condition to resume Adopted June 6, 2000 18 Facility Policies, Regulations &Procedures City of Diamond Bar V. BUILDING AND ROOM RESERVATION POLICIES A. The following procedures and fee schedules are annually reviewed by the Parks and Recreation Commissionand approved by the Diamond Bar City Council. They regulate the use of. City -owned facilities, including the Heritage Park Community Center, Sycamore Canyon Park portable building, and Pantera'Park Activity Room. Equipment may also be rented in conjunction with room rental or use of 'specific facilities. City of Diamond Bar facilities, under the management of the Community 'Services Division, are available to the public for activities and programs that meet the needs and interests of the community. The City of Diamond Bar has established these rental fees and services, based upon cost of maintenance, utilities, supervision and/or other direct costs. The City shall have the right to control and operate: the facility's heating, air conditioning and common use areas, in a manner deemed best for the City. User must insure that all required codes are met. B. IDENTIFICATION OF USER GROUPS: 1. City Sponsored - Sponsored by theCityCouncil, City Departments, City Commissions/Committees or City co-sponsored meetings/seminars/conferences. There is no charge for these uses. 2. Resident Non -Profit - Civic, service or athletic organizations, who conduct or sponsor non-profit, community -oriented services' and activities open to the public, i.e. Boy Scouts, Softball, Little' League, and other groups as approved. Proof of non-profit status is required. -a. Determination of eligibility of Resident Non -Profit is made by the City of Diamond Bar: b. No fee is charged for board, general membership meeting or registration activities, if conducted during normal hours of operation. If meeting is held after normal hours of operation, weekend or City observed 'holiday, a fee is charged for staff hours required to open and close the facility. All other events shall be charged according to the fee schedule. Said events include activities for which there is a charge and/or which are not open to the general public (fund raiser, luncheons and award ceremonies). A cleaning deposit is required for activities of which refreshments are served.` c. Organizations that are ;authorized to use school district facilities per Adopted lune 6, 2000 20 Facility Policies, Regulations & Procedures City of Diamond Bar education code 38134 shall be eligible to use City facilities only after effort has been made to secure a comparable school district facility, and none is available. *Note - Each resident non-profit organization will be allowed one use for fundraising purposes per calendar year where room rental fees are waived. 3. Private Parties - Functions and activities not open for the general public and which are not profit -oriented. 4. Commercial, Industrial, or Professional Firms, or non-resident civic organizations, including tax -supported public agencies (i.e. County, State or Federal agencies). C. Rental fees are based .upon an eight (8) hour period. " A four (4) hour rental may be arranged at one-half (1/2) the regular rental rate, through the Community Services Division prior to scheduled use. D. Heritage Park Community Center Room use includes: Tables, chairs and one (1) microphone (if available) and room set-up (set-up arranged through Community Services Division at time of room confirmation). Sycamore Canyon Portable Building and Pantera Activity Room use'includes: tables, chairs and room set -lip. Rental fees include City staff to set-up, open and close the building and to provide facility maintenance during the event. E. A cleaning deposit is required of all rental groups and may not be applied toward rental fees. Deposits are paid at time of reservation and are refundable if the facility and/or equipment are left in satisfactory condition as determined by Community Services Division. Users are responsible for any and all damages to property o: for the loss of property, plus an additional 15% overhead charge. F. The User shall obtain and keep in full force, at User's expense, for the mutual benefit of City and User, comprehensive, broad form, general pubic liability insurance providing for: 1) claims and liability for personal injury, death or property damage arising fromtheuse and/or occupancy of the facility or adjoining areas; 2) at least $1,000,000 bodily injury or death for any one person; 3) at least $1,000,000 one accident or occurrence; 4) the agreement shall be carried only by responsible insurance companies licensed to dobusinessin the State of California. All such policies shall contain language to the effect that: 1) the insurer waives the right of subrogation against the City and against the City's agents and representatives; 2) the policies are primary and non-contributing with any insurance that may be carried by the City; and 3) they cannot be cancelled or materially changed except upon prior written notice by the insurer to the City. In the event of any such cancellation or material change, any agreement between City and User shall terminate and be of no further force and effect. User shall furnish City with a Certificate evidencing such insurance and naming the Adopted June 6,`2000 21 City of Diamond Bar Facility Policies, Regulations & Procedures City of Diamond Bar as additional insured at least (10) working days prior to User's use of the facility. Certificate of insuranceissued to the City must contain the following language: THE CITY OF DIAMOND BAR, ITS ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AND VOLUNTEERS ARE INCLUDED AS INSURED. THIS COVERAGE SHALL BE PRIMARY AND CITY INSURANCE SHALL NOT BE CONTRIBUTORY. THERE SHALL BE NO SUBROGATION AGAINST THE CITY. NO CANCELLATION OR MATERIAL CHANGE SHALL BE MADE WITHOUT THIRTY (30) DAYS WRITTEN NOTICE TO THE CITY. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. Certificates are subject to review and approval by the City. G. LIQUOR REQUIREMENTS 1. Serving Liquor (complimentary service) The City of Diamond Bar requires clients who willbe serving complimentary liquor (i.e. hosted bar, wine service with meal) to provide Host Liquor Liability insurance coverage in an amount no less than $1,000,000. If the 'client's personal insurance carrier cannot meet this requirement, a one -day special events policy must be purchased from the City, with the fee based upon the type of event and number in attendance. Providing the required coverage is mandatory, and all other insurance requirements described in Section F above are applicable in addition to Host Liquor Liability coverage. 2. Selling Liquor Any client who will be selling liquor (ie. cash bar, dinner and drinks for a fee) is required to provide Host Liquor Liability coverage as specified above. The insurance requirements described in Section F above are applicable in addition to Host Liquor Liability Coverage. IN ADDITION, the client should note that liquor sales must, by Iaw, be conducted by an entity; licensed to do so by the Alcoholic Beverage Commission (ABC) of the State of California. If the client is not licensed, the client must contract with a licensed person to conduct any liquor sales. Any questions as to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC at (714) 558-4101, Monday through Friday, 8:00a m. until 5:00p.m. Adopted June 6,`2000 22 Facility Policies, Regulations &Procedures City of Diamond Bar The client is required to provide a copy of the appropriate ABC license(s) to the City at least ten (10) working days prior to the event at which the liquor is to be sold. H. Inspection and permits by the Fire Department to assure compliance with Public Assembly regulations may be required at the User's expense. User representative must be present during such inspection. User will be billed directly by the Los Angeles County Fire Department. Excess numbers of people will not be permitted inside any facility beyond the established capacity of that facility. I. The private commercial use of City parks for profit and private gain is prohibited. J. Facility Reservations shallhave the right to relocate or reassign meeting rooms as it deems appropriate, at the same or reduced rental fee, but not more than what would have been charged per the room schedule. K. Reservations may be revoked at any time whenever there has 'been 'a violation of approved Rules and Regulations. L. The City of Diamond Bar will not rent, lease or allow use of its public facilities by any person or organization for a public meeting that precludes participation by any disabled person. M. City equipment shall not be removed from any facility. N. Smoking is prohibited in all public meeting rooms per California Indoor Clean Air Act of 1976 and City Council' Resolution No. 93-66A. O. Special events or requests not covered in the above policy must be submitted in writing and will be reviewed by the City to determine appropriate use, fees and services. P. Event staff or security will be required at all events held at facilities listed in paragraph V.A. at a ratio of one person per 100 or more guests and whenever alcoholic beverages are either being served or sold. Rate for event staff will be at current prevailing wage and will be in addition to rental fee. At discretion of the Community Services Director, an event may require City staff, Security Guards or Sheriff's Department Deputies. Adopted June 6, 2000 23 City of Diamond Bar Facility Policies, Regulations & Procedures City of Diamond. Bar Building and Room Reservation Regulations A. The reservation process must be completed at least two (2) weeks in advance of the reservation date. A reservation, once approved, shall constitute an agreement between the User and the City of Diamond Bar. These regulations are included by reference to the Agreement and all terms and conditions of the regulations must be complied with. All applications _must be signed by an authorized adult representative of user organization or private party. B. Cancellation of use must be in writing and received at least thirty (30) days prior to the scheduled event. Cancellation without proper notification will result in the forfeit of deposits. Changes in hours or conditions of use indicated on the original request must be made at least ten (10) working days prior to the scheduled event. C. No reservation will be approved until all fees, deposits, permits/licenses'and insurance are obtained and paid in full. These fees and deposits shall be paid at least ten (1-0) working days prior the use of the facilities. If the policies and regulations stated in this document are not observed, any reservation may be cancelled immediately upon notice to the applicant, and any >fee(s)'previously paid may not be returned. D. 'Licensed catered food service is required at the Heritage Park CommunityCenter- Exceptions to catered service must have prior approval from Community Services Division. NO COOKING IS ALLOWED IN THIS FACILITY. E No signs or decorations may be taped, nailed or otherwise attached to walls, windows, ceilings or drapes unless decoration and the method of attachment is approved by City staff. No rice, bird seed, confetti or other similar items are allowed to be thrown in or around any facility. No open flames or candles are allowed. F. Signs, placards, pictures, advertisements, names or notices shall not be inscribed, displayed, printed or affixed on to any part of the outside of any facility without prior approval by City staff. G. All emergency doors on the premises shall be locked when facility is not in use. All door openings to public corridors shall be kept closed except for normal ingress and egress. Adopted June 6,"2000 24 Facility Policies, Regulations & Procedures City of Diamond Bar City of Diamond Bar POLICY AND PROCEDURE Subject: Sales and/or consumption of alcoholic beverages for special events at a City park faci l ity. 1.0 PURPOSE The purpose of this memorandum is to set forth the criteria allowing the sale and/or consumption of alcoholic beverages at City parks and to outline the procedures for obtaining approval.` 20 POLICY The City Manager is authorized to approve the sale and consumption of alcoholic beverages at certain special events at City facilities under'his jurisdiction. The event must be deemed appropriate based upon specific criteria and conditions and the sponsors must obtain a valid permit from the City. It is intended that the current City Code restrictions against alcoholic beverages in park facilities remain in effect for general recreational use of park areas by individuals and organizations. 3.0 PERMIT CONDITIONS A special event involving the sale and/or consumption of alcoholic beverages at a City facility selected and approved by the City Manager, requires a written' permit which iincludes the following conditions. 3.1 The sponsor(s) must obtain the appropriate license from the California Alcoholic Beverage Control Board and comply with all license and operating requirements of the A.B.C., federal, state and local laws; and 3.2 Agree to the assignment of one or more employeestoYees of or other persons approved by City to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and 3.3 Provide at the permitee's expense, the number and type of peace officers determined by the City Manager and local law enforcement that is necessary for security at the special event; and 3.4 Promise to indemnify, defend and save harmless the City, its agents, officers and employees from and against any and all liability expense, including defense Adopted June 6, 2000 25 City of Diamond Bar Facility Policies; Regulations & Procedures cost for legal fees and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with the special event; and 3.5 Provide and maintain a policy of $1,000,000 Liability insurance coverage for the event. The City Manger may require additional coverage upon determination by the City's 'Risk Manager that the event warrants'` increased coverage. 3.6 Provide in advance of the event a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities, shall be deducted. 4.0 PROCEDURES 4.1 Individuals requesting the sale and/or consumption of alcoholic beverages at a special event must submit a City Permit for Sale and/or Consumption of _Alcoholic Beverages form at least fifteen (15) days. prior to the event. 4.2 The following shall be considered when making this determination: The area and/or structure to be used by such special event must be located so that it feasible to restrict public access to the event to participants only. The scheduling and location of such special event must not conflict with other scheduledevents or activities or with the primary purposes and public uses for which the facility is operated. The sale and/or consumption of the alcoholic beverages must be limited to the premises where the special event is to be held and to the. participants in the event, who may legally consume such beverages. The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires. The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities: 4.3 The City Manager will select an appropriate facility for the event and time requested after considering the established selection criteria, requested date and time of event and, whenever feasible, the facilities indicated by the applicant as preferred choices. Adopted June 6, 2000 26' Facility Policies, Regulations & Procedures City of Diamond Bar Organization Business Prestoent orResponstoie Party Address Day Phone Night Phone Circle'Day(s) of use Date(s) of Use: Start/End Time of Use: Su MTWThFSa' Specific Purpose of Use/Details of Activity: Estimated Attendance or Participants: 'Adults Minors Total Open to the Public D Yes a No Admission/Donation or other Charge? '0 Yes O No ; If yes, amt & explanation: Certificate of Insurance` 51,000,000 liability): O City Special Event Insurance 0 Private Certificate (attach) FACILITIES DESIRED i HERITAGE PARK PAUL C. GROW ' RONALD REAGAN PARK ❑ SoftballDiamond (Lighted) ❑ Soccer Field (1) ❑ Picnic Shelter Z1 " Picnic Area ❑ Soccer Field (2)' 0 Other ZI Other ❑ Softball: Diamond(1) Cl Softball Diamond (2) SUMMITRIDGE PARK MAPLE HILL PARK ❑ Other) Upper Picnic Shelter Field Area O Lower Picnic Shelter ❑ Picnic Area PETERSON PARK ❑ Softball Diamond ❑ ` Other _ O Picnic Shelter (1) O Other ❑ Picnic Shelter (2) P.ANTERA PARK ❑ Softball Diamond (1) (lighted) SYCAMORE CANYON PARK ❑ Picnic Area ❑ Softball Diamond (2)(tigh►ed) O Lower Picnic Area D Softball Diamond (1) ❑ Soccer Field (1) D Softball Diamond Z) Softball Diamond (2) ❑ 'Soccer Field (2) 0 Other -' ❑ Soccer Field (1) LORBEER MIDDLE SCHOOL D 'Soccer Field (2) D Soccer/Football Field (Lighted) �J Other 0 Other "INSURANCE REQUIREMENTS: The. ity requires a Certificate of $1 million' General Liability insurance naming the City of Diamond Bar as additional insured. The City offers Special Event Insurance if a group is unable to secure the necessary insurance, price determined by, event. Insurance is required for: Groups of 5l) or mote involved' in an activity where the City deems insurance to be necessary CU. sporting, hazardous events, or company picnics). SECURITY DEPOSIT REQUIREMENTS: The City requires a refundable Security' Deposit of $50.00 for events with 30 or more people in attendance.. Security` Deposit refunds are processed in approximately 3 to 4 weeks, less any charges incurred. Non -Profit organizations can request use of storage facilities and/or restroom keys, a $100 deposit is required for each key. Use of balifieid tights requires a $100 deposit, if lights are left on, $8.00 per hour will be charged. WALNUT VALLEY UNIFIED SCHOOL DISTRICT APPLICATION FOR USE OF SCHOOL FACIL1TtES See reverse side of this form for rules governing the DATE use of school facilities IGANIZATION OR SPONSOR PERSON REQUESTING PERMIT (ADULT) BUSINESS PHONE RESIDENCE PHONE ADDRESS OF APPLICANT CITY ZIP CODE SCHOOL REQUESTED SECOND PREFERENCE (J) CHECK MULTI CLASSKITCHEN GY'MNA- FIELD TRACK TENNIS FACULTY SOCCER STADIUM OTHER FACILITY PURPOSE ROOM JIUM COURTS DINNING FIELD NEEDED ROOM ROOM DAY(S) OF USE HOURS FROM TO DATE(S) OF USEf IS MEETING OPEN TO PUBLIC? NUMBER OF NUMBER OF NO YES PARTICIPANTS SPECTATORS SPECIAL EQUIPMENT OR ARRANGEMENTS NEEDED PURPOSE OF MEETING WILL THERE BE ADMISSION CHARGE, IF YES, HOW WILL THE PROCEEDS BE USED? SOLICITATION OR COLLECTION ❑ ❑ HOLD HARMLESS, INDEMNITY, DUTY To DEFEND Applicant had an opportunity to inspect and accepts the premises and facilities in their present condition, and stipulates that the premises and facilities are in clean, safe, and usable condition. Applicant accepts the premises "as is" and assumes all risks of. any condition of the property, whether visible or not. Applicant agrees to protect, defend, indemnify, save, and hold harmless the. Walnut Valley Unified School District, Its Board of Education, the Individual members thereof, and all officers, agents; employees, and representatives free and harmless from any,and all iiabAity, loss, damage, cost or --Dense in anyway connected with Applicant's use or occupancy of the premises and facilities. Applicant shall, at its own cost and expense, procure I maintain during the entire period of use of the premises and facilities comprehensive general liability insurance issues by a qualified insurer ..-ensed to do business in the State of California or a self-insured program,acceptable to the District, with a combined single limit of $1;000,000 per occurrence. Such insurance shall name the District, its board of trustees, the individual members thereof, and all other agents, employees, ,and representatives additional insureds. It is understood that Applicant's liability is not limited to the Applicant's policy limits. Applicant understands that this provision is a material term of the permit for use of the premises and facilities. In the event Applicant fails to preform in accordance with the preceding paragraph, or otherwise breaches any other provisions of the permit for use of the premises and facilities, Walnut Valley Unified School District shall be entitled to recover all legal fees, costs, and other expenses incident to securing performance or incurred as a consequence of nonperformance. DUTY TO INSPECT, REPAIR AND WARN The Parties agree that the District makes no representations or warranties as to the repair or condition of the facilities which lessee is entitled to 'use hereunder, lessee takes such property and facilities as is. The parties further agree that it shall be the lessee's obligation; not Districts, to assure that the property and facilities are in a,proper and safe condition to be used for the purpose anticipated herein; that it shall be the lessee's obligation and duty, not the District's, to inspect such property and facilities before they are used and to take affirmative steps to repair, or where necessary, wam, in order to; prevent injury to .person or property; and in the event such injury does occur, any claim arising therefrom shall trigger lessee's indemnity and defense obligations hereunder. On behalf of the organization .applying for the use of school facilities, the undersigned hereby accepts and agrees to comply with all rotes and regulations of the Board of Education of the Walnut Valley Unified Schoot District pertaining to the use of school facilities including, but not limited to all terms and conditions listed on both sides if this Use of Facility Application. The organization also agrees to pay all user fees and other charges pursuant to the current rates as listed in administrative Procedures. Signature Organization Title or Office Date OFFICE USE - WALNUT VALLEY UNIFIED SCHOOL DISTRICT AC CENTER RENTALICOST AI DEPOSIT AMMOUNT PAIDBALANCE DUE DATE PAID SPECIAL'INSTRUCTIONS AVAILABILITY CONFIRMED BY APPROVED BY DATE APPROVED ORIG.-FACILITIES CANARY SCHOOL PINK- RISK GOLD-USER — _ WALNUT VALLEY UNIFIED SCHOOL DISTRICT Use of School Facilities for Non -School Purposes Terms and Conditions (Policy Sea. 4800 Et. Seip) The use of school district buildings, grounds and equipment shell be under terms and conditions and subject to fimiations. requiranhems Intl roaRlcltonxaal torch the 10. A compete Seta laws, membership firsts. w oiler related ntormstitrn d an n Education Code or n Walnut valley Unfilled School District pdwy and supporting group w organization requesting use Ot SOW tac$bft may be requreW by the district am OUR be presented upon request. regulations. and as oMsrwoe may be estabIlstrd by on Board of Trustees from time to time. _ 11. Preparations area nil fie used on floors /w dancing without Use of district Property. such as chains, fears and atd"c visual equipment by or tetdar Of the Principal or eustooksm -- -- wrefan odnaert - ... - ..the supervision of a qualified operator may as authorized, but such equipment shit V be loaned to individuals or community groups far use off the district premrtes, eseept 12 1 0hen an Stimulation fee is charged by the usar, and in this Opinitln d the diabiCt a net profit may f"M hon the me. the district may elrenuh, that chairs and tables may be used by community groups for activities which are conducted for the benefit of district students or student organizations. Damage costs the firwwia► racwds d tic firer to determine tlw appropriate tae to tle charge. - using as a result d off -campus use under arae provision shag los borne by Me 13. Equipment w furi*m IW not be taken from a* bru, me by Pm!nrsran of bra SWOQI llrnewl and ten Only Y its to be wad for an Facilities shall not be used by or to, ,. Approved puPMatanother faciayatmedistrict:, : 1 An individual,rou 9 P or organization as prohbited in the Education Code. RLLES FOR LIN OF OUTDOOR FACT FTM " - Z An individual or group for commercial purposes: or private gain unrelated 1. OnlY with an apprPVed Fallaily 9agtreeL weighnmav be validOnlyto school activities Or to the aetM"s Of school rs.ated Organizations or community organizations or for performing any ad w doing anything fruit is unsafe: or threat• .: 2. Watering equipment wanot be mtrved,-tirrisd on or on. a itlarNwtl wdlh in turn - ens the safe use and enjoyment d the facilities by Otters. any way.. .: .. 3 Riding horses, tricycles,-moortyctsa, go-carts,. of any other wheeNd vehicles or ... : 3. No maw vehadts d any kind are allowed an an fields pa"two for his puapose, � lots dog los dr ynestoexceptas.swiatpermission may be granted Superintendent w tende - nis'desgnee. OW .. 4: Fields Shag be ISO in the tame condition in which t1ey .Yrele found. USES me s ' My individual, group, or organization, which in the opinion at Me Superintendent becomes clean clean up tie am after Sash uea. Damage tryand nomrlwwar, or faikar so . grounds in a clean condition aaw can rsaull n immoral. rowdy, or otherwise objectionable. or damages the facilites or fads 10 leave them in a clean and new condition or fsas to abide bydiWdet policy use taiddhOO hitt e _ applicants PfOWU Or ftdun use. Costs incurted by the tfiehiet to efiw repairs. or regulations or special orovisions rang to any particular use. When any such ti w 10 clean up attar a :Lair must be paid by me user. - conditions are determneo to east, the using group Writ torten all prngagea given under tate authority.-. 5. Users will be bisw bisect lot att when their use has resYain .::'.: `. .,d'ptrid. erlp~for Ville 5. An individual.t group or . organization deemed wtweruve asdefrhed by the Education Code. a _..._ . �.. .. 6. M fry: cram thata.graro leis to PSY withit2 weeks of bMp blWd..'Me PwdP must oasis uw Of hWiin untg steal time as tlr to is pW in fist. STATEMENT OF INFORMATION is Atm"asaWrtbehaldetasat&do&ncshanbuttlopaaMoihwsiuokm By signing the request for use. the epplrcart nates, thall0 the best of his krhowl } that mtgm ba damaged by bolt w enter sports equipmenedga, - J the school Property for use of which the application is hereby mad& will not be used for the commission of an act intended to turherany program or movement the 6.: Gates Shag be used when enNrnp or leaving the fadlgg FenpaNrt the f7a,.. purpose of which to accomplish the overthrow at the government of the United Slates by tome, Climbedw gars Ipoadppen•:. violence or other unlawful means. .. P. Helie shW be vaupd after dusk W*ms Otter •rt an9ametas flew That tris organization on whose behalf he is making sig appgeattm for the use of school been made With tie district department adtpdPrintcjPaf, property: does not. to the bed of his knowledge, advocate the ovaMrow of the government of the United States or the State of Californiaby force, valence or other 10. Use of school properly for sports or Darr ahenuoua at tivillaa is P d unlawful means, and Mal, to the best of his knowledge, g is not a Communist action ' organization or Communist front organization required by law to be during periods of tednai this air malty has bow declared *unhea~ McA:O.M.D. t Wag be the ' d the, uaar : determine that W ... tegttrred wilt the Attorney General of the United States. This statement it made under the penagies of environment for play a sats. perjury.if. Alterations Of markings at the field Apmhbrdwithout pMmleawofthestthool _ GENERAL RULES AND REGULATIONS principal or go nacreabon duedor. ; 1 Groups using school P 9 grounds or facilities Wall confne atxivltkr ro areas 12. Unsuppvaed bicycle w skartiwrd riding is prohibited do W School hGlpaa. ; timcmcally assigned. 13. Violations of the rules and regulations may oaup Par>nNatar of the brdltytre 2 Groups shah be responsible for the condition in which they leave school facilities. Failure to leave facilities in a dean condition saw use Can result in terminating the Applicants present or future use. M cases where schoa Fuslds must rid beutsd alar a hie heavy reau' when they are est, when Sty use ' - Property has been damaged the damage shaft be paid for by the wganuzafcn wit tlem age a find w whe 9" arepoged as unpi yapte. involved 15. Then stall be no use of district fields on Sundays, which are lot hda 3. ; AN ju-nds Organizations or groups booking the use of school facilities must est adds recuperation and'waenng• .Erceptgns may be made :in unusualtlirmeetancw have aduft supervision. by approval Of the: recreationdirectoc 4 Ute of the schoolahrf7ervrardrn and iontrd d a duty property shag ire under friss lY 16. COmmunty groups are reetricted to the use designated Play areae end authorizedauthorizedemployee of the tlrstnet-ansa be parent's duty to sea that K Met should not utdcze lawns. oU-0f�liounds areas w Othernor►tlasrgnated anal dor these rules and regulations are enforced and report any violations or attempted Playtiartls- viotatiors to the principal. :- 17. Mtamg of goo balls or gat practiced:. arty kind is trrohbrtetl an W district 5. There shall be no smoking on any tistrtel property. Property 6. If,. free use: is granted, the meeting Shall be open to We pubge. . 18.. Dogs and Other animals are prohibited from being on aft district prdparty tatlaa s they, ...are: a)inYdvad. in adistrict Spantorildactivity : Such a a ObadWlCe 0, - 7 Where a fee is charged: it shag be in conformance with the schedule adopted groomer cal— b► 8-g eye fes: or 0 Specifically au lhanized by to toy the Board of Trustees. This schedule will be subject to change at the dila Sow principal` Boars d the distarty a shall open the building upon the 8. An authorized ationf application Presentation of aPpcatron ProPenN authorized. 1MSURANCE The district reserves the 9 is _ right to esquire a Cenlflpar,or other sashGory alridree d � .. adequate vtsurw=. With the district maned as to-naured.wtrrrverVal, nature Of 00 9. Unless otherwise authorized, all functions shall close by 10:00 p.m. When activity is deemed by the tlutriU to maks Rich insurance approphslli facilities are used beyond 10:00 p.m:,: an additions ttourtyfeewillbe charged In accordance with the schedule of fees. Allowances may be made for unusual circumstances. - 4 S » ^ ON V O E L a h� ��'E V � c � o •� � Wo .»+ a � ..1 � � .Vr °' h v T m •� O » h � O » u C n 'O w r. a ❑ ao v ct O v a» �c v 42 L u = O v E C y� > 4 �► INC o $ e a v oC q .V O� L C � Z r .. ar •V •� � L s - o vj e u ti S E E s E E '.3 L a •E �" 96 c vtoC a ME�0io -0. � w rA ca y 6�r H Zi Q O > .8 Q C 4e $ 0 0 ID u._� u r r e c �a� RE a s y—r OD C O y S O O Go O v � G •O � C4 v.. � � 0 � .r s u oo c `.. ° C ' o ° C .� y= 4.2 C y o , •v A00 o o m _7it'• fi7 CCu a a 1, 46 10, y y c " u '9 t7 :u wc cn La law V t� N flu o a$ 3 .WIS Q _ LioS C G � V � V y $ "' CONDITIONS OF PERMIT 1: The sale and/or consumption of alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event who may consume such beverages; and 2. The authorization to sell alcoholicbeverages must not conflict with the contractual rights of City concessionaires; 3. The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized' vehicles or equipment or other similar activities. 4. The applicant/organization also agrees to obtain the appropriate license from the California Alcoholic Beverage Control Board (ABC) and comply with all license and operating requirements of the ABC,_ federal, state and local laws; and to 5. Assign one or more employees of the City or other persons approved by the City, to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and b. Provide at the app I i cant/organ izati on's expense the number and type of peace officers determined by the City Manager and local law enforcement to be necessary for security at the special event; and 7. Promise to indemnify, defend and save harmless the City, it's agents, officers and employees from and against any and all liability expense, including defense cost and legal fees and claims for damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising from or connected with the special event; and 8. ` Provide and maintain a policy of $1,000,000 minimum liability coverage (City Manager may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage); and 9.` Provide in advance of the event, a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities shall be deducted. Adopted June 6, 2000 36 Facility Policies, Regulations & Procedures City of Diamond Bar m m ,o 0 s o- O N O O to 0 O LO N co O CO CO N O LON N � U O M M LO M O CO v- LO M ti M d' IT — M T N O p m c ti co qq- co Z CU P. -IT Q CO CL N 00 O Z' c" � �yW LL T V C'� Q CN `Z O 0 Y W O co O M m CO 1l- F -- C C\I U') C%4 � U � U � C n —' U CD O 06 W F � CN N z T M M ^�''1 W.:O U N Ocn J U -)V CO O co CD C pp Z N E N tm CDr 6Fi O — m O T N > c 0 Q O cQ N m m ,o 0 s o- O to 0 O CD N co O CO CO N O O N � U O M M LO M O CO v- LO M ti M d' IT — M T N O p N c ti co qq- co CU P. -IT CO N 00 O Z' c" � T C'� CV. CN 0 O co O M O CO 1l- ti C\I U') C%4 Oc N � a � C U O N O � CN N � t- M M t7 _O U -)V CO O co CD CO Z Cl) N O CDr 6Fi T O O O O O O O O O O O O O' O O O O Q O CO > o psi r-- I-- LO c= M o o O O LO CT qr LO IT OD I- T M CO _ O co N' 00 Co to CA N OCN O to M T U M UO r-- Op 'LTO C N (� r N LO Cij V O r OO Cfl CO N O CJ co M 1� Od I I N C � r 04 O:. ti ~ C') et co, C'7 CD CA CV O O LO r � O O IT 19T � 00 m r- Cw M r CO Cl v ) M. m 6 a "'' 0 T c` cii n m t_ CO w 0.2 L' t� LO M �T r Cn O co N ti C) o co m £ c _ = O L Cn : >.: 6 ^0 c +V- C N .�.A. O �'. co U a V co U2 o O v F- m m ,o 0 s o- N lu INLAND VALLEY; HUMANE SOCIETY AND S.P.C.A. 500 HUMANE WAY POMONA, CA 91766 (909) 623-9777 DOG LICENSE FEES ALL. FEES REFLECT DURATION OF 1 YEAR NOTE: 2 YEAR LICENSE FEE IS DOUBLE THE ABOVE PRICES` CITY UNALTERED ALTERED SENIOR SENIOR PENALTY CITIZEN CITIZEN UNALTERED ALTERED CHINO $25.00 $10.00 $10.00 $5.00 $20.00 CHINO HILLS $25.00$10.00 $25.0,0 $5.00 $25.00 CLAREMONT" $25.00 $10.00 $25.00 $5.00 $10.00 DIAMOND BAR $20.00 $10.00 $20.00 $5.00 $10.00 LA VERNE $25.00 $10.00-' $25.00 $5.00 $10.00 MONTCLAIR $25.00 $10.00 $25.00 $3.75 $20.00 ONTARIO °. $25.00 $10.00 $25.00 $5.00 $25.00 POMONA $25.00 $10.00 $25.00 $5.00 $25.00 SAN DIMAS $25.00 $10.00 $25.00 $5.00 $10.00 - -- -- -�••_ ._.�..- �.. vv r-ro 177 11b yj II. Service Time - Hours _ 948 974 937 887 838 809 A. Stray Dogs 412 498 ` 559 506 443 445 B. Stray Cats 320 504 470 438 600 443 C. Owner ReleaseDogs 258 269 285 275 294 210 D. Owner Release Cats 111 115 120 134 111 69 E Misc. Animals Recv.d 381 469 501 489 430 422 F. Dogs Adopted 190 194 160 155 ` 160 123 G. Cats Adopted 102 94 102 107 93 89 H. Mise. Adopted 8 7 8 3 6 1 1 Dogs Redeemed 166 171 195 160 112 116 J. Cats Redeemed 7 8 g 4 2 5 K. Misc. Redeemed 1 1 0 1 2 O. Relocated 87 62 61 79 67 ; 79 P. Dogs Euthanized 308 305 314 356 371 373 Q. Cats Euthanized 352 366 316 319 476 329' R. Misc: Euthanized 198 125 102 116 - 109 90 S. D.O.A. - Dogs 96 87 110 125 137 84 T. D.O.A. - Cats 119 150 169 103 137, 105 U. D.O.A. - Mise. 182 251 314 235 219 245 V. Other Dispositions 14 35 43 27 47 13 W. Transferred (All)` "V&WTotal ' 0 1 1 1 0 IV. Bites N/A 8 65 99 69 54 V. Cruelty 82 90 79 93 105 84 VI. Violations** 288 299 249 398 414 `' 374 Dog Licenses/Applications 4,100 3;661 5,720 4,325 - 5,371 Dog License Revenue $ 63,420.00 $ 51,753.00, $ 99,771.50 $ 62,257.001$87. 49500 Other Dispositionsincluded transferred animals ** Leash Law & Dog Barking Complaints Pomona Valley Inland Valley Humane Society & S.P.C.A City of Diamond Bar Proposed Fee Schedule 2000 Dog License Fees Current Proposed Unaltered - 1 Year 20.00 25.00 Unaltered - 2 Year 40.00 50.00' Altered --- 1 Year 10.00 no change Altered --- 2 Year 20.00 no change Senior Citizen Unaltered -1 Year 20.00 25.00 Senior Citizen Unaltered - 2 Year 40.00 50.00 Senior Citizen Altered - I Year 5.00 no change Senior Citizen Altered - 2 Year 10.00 no change Late Application Fee for New. Dog License 10.00 25.00 Late Renewal of Dog License 10.00 25.00 Impound Fees Dog - l st Offense 20.00 no change - 2nd Offense 40.00 no change - 3rd Offense. . 60.00 no change Cat 5.00 no change Small Animals - i.e. Rabbits, Chickens, Ducks, Turtles 5.00 no change Medium Animals - i.e. Goats, Sheep, Calves, 15.00 no change Large Animals -<i.e. Horses, Ponies, Donkeys, Cows, Pigs 25.00 no change (trailer needed) Food & Care per day Dog 4.00 7.00 Cat 3.00 7.00 Biter Animals (dogs/cats) 3.50 10.00 Small' Animals 2.00 5.00 ' Medium Animals 4.00 7.00 Large, Animals 5.00 10.00 ♦ all biter animals quarantined at the shelter: food and care charged at a higher rate. Other Fees Trailer Fee 25.00 no change Service Fee on Large Animals requiring extra manpower 50.00 no change Special Animal Permit 50.00 no change Owner Release Fee ' - Per Animal 10.00 20.00 - Per Litter 15.00 ;25.00 - Per on Site Pick-up - live animal 20.00 30.00 Fee for service - : Carcass removal - owners 20.00 no change Justifications Extended period of time an owner's animal must be held at the shelter as per SB 1785 Hayden Bill - (three days) WMWep L o p V c7 d (O N tp N p lu �„ to ao N co d .-- M (h r N O U fA � O m (O cr) .- u) X0 N�f fD O r �t (D co N 0) OD t CO [n �� e-' T " d' CV C N �-- 04 o N to M r r co p 00 . E � d m O co CD In u) a � .Q o r- rn C .- .- 0 o vi ® o ' ,M ►n' � ti a � ca v 2 Z N w 0 L Ica ❑ O '� k m b o 0 N Ln d to ({?. QO co p E11 1� m CO M CO N co N co Mco co U') oo 141 V)ti O W u v CO co co ti N V r r r r d CN c' CSI O r C cc ._ M d Cn co to CL) N O ,C Q Q U m C3 ['- N Q N tp � O 00 11,. 00, 00 r r CO CV r 06 CCo ' 06 C� C' o C j d t!] CO Co 1� C-4 p mo CO CO)E r _ a m m' (� L >a c m L C m N _ Cc 0 d 0 O 2 0 O" L > C U J U) U 0 ,U O w p .0 N Lo Wit' to::. � oD N o d .-- N Cr) L r-- a 00 rn co ,— I,—r ti O I - M W o V M d d' U) r to to fl-. N p d C� M .� co C'7 �p Od CD CV CO 00 � O L (m to 00 0 L m m to M � N c— r- e- N d N N c H1 is o M V d CD CO C4 O i a Q U m � Lo m 00 co N M' � 0 n. � cv �- cn rn co co oa T- T N a ca o d M V Lo CD CD t a� o L co �a CD_ m cc0 L 75 © c E 9 £CL yo r [ N' .. e4 04 V ' Do-: to : N ao w Q t- r '0 to N M r Im cb U) _ 6? to (J _ ti O Go Q T r 47 D g. act O ai -: ' �.. N N b N N N Q ;N <CCto to to0 '� .. N a , cc C', p9P. CD1m N ti N CD W) co N04 Q tD .. �. N V) T. C t'! a. 4 a vi' a j as o Q''` to trfeta t` a m .. o a► c' tv o is R a E C R RIBBON CUTTINGS AND GRAND 0PENI GS Celebrations when a new business opens create a positive feeling of acceptance in a new location. This is an opportunity for the Chamber, City and fellow businesses to solidify their relationship in providing a stable economic base for the benefit of all. We have been pleased with the response to and requests for the Ribbon Cutting Ceremony. The participation of the City Council and Miss Diamond Bar and her Court has had a positive effect on the businesses we have worked with. PARTIAL LIST OF RIBBON CUTTINGS Cafe Ilustrado St. Jude Medical Center Platinum Restaurant & Club Health Food World California Hair & Skin LA Fitness Center Basically Books (participant) McDonald's/Chevron Orien J. Pagan EA Trammel 'Crow/Traveler's Insurance (participant) U. S. Naval Recruiting Station (participant) Country Hills Medical & Laser L. A. Sheriff's Service Center (participant) Lanterman Freedom Park (invitee) CITY TASK FORCES AND COMMITTEES The Chamber has been pleased to have had input through the Task Force and Committees formed by the City. We have been active participants in the following committees and task forces: Telecommunications Task Force developed standards for the installation of communications equipment in the City. The format designed by this group allowed companies that followed the City's standards to obtain permits to install new equipment more easily saving time and money. Civic Center Task Force has provided a voice for the citizens on this major project. Our involvement form the very start allowed us to provide sound information and participate in the development of the sites presented to the City Council for final evaluation. Community Foundation is the most recent committee to provide a seat for the Chamber to have an effect on the future of Diamond Bar. We took forward to our continuing support of City efforts to allow citizens to participate in development of the City. MIXERS Mixers are open to the public. They are held at a Chamber member's facility to showcase a local business. The exposure the host gets to the business community often results in increased business or at least increased awareness of the business. In addition to great raffle prizes the greatest benefit to the business community is the networking that takes place at every mixer. When business people talk to other business people there is an exchange of information and many friendships begin with a casual meeting at a mixer. The mixer is also a good place to bring prospective businesses that may want to relocate in Diamond Bar. A strong showing at the mixer and good interaction with business people' and City representatives is invaluable in the equation of deciding where to relocate. JULY 13 DIAMOND BAR "GOLF COURSE AUGUST 10 NO MIXER SEPTEMBER 14 BEST WESTERN HOTEL OCTOBER 12 NORWEST MORTGAGE OCTOBER 21- WALNUT VALLEY SCHOOL_ DISTRICT -JOINT NOVEMBER 9 PLATINUM RESTAURANT DECEMBER 14 SHILO HILLTOP SUITES JANUARY 11 REMAX REALTY 100 FEBRUARY 8 CITRUS VALLEY URGENT CARE MARCH 14 STANDARD SAVINGS BANK APRIL 11 ST. JUDE MEDICAL CENTER MAY 25 WALNUT VALLEY WATER - JOINT MIXER JUNE 13 VILLA COLIl A SMALL BUSINESS SEMINARS The Small Business Seminar Series was designed to help small business owners improve their operations to better serve their customers and improve profits. The series was held in conjunction with the City of Diamond. The sessions were held monthly at the AQMD. Presenters were from the Chamber of Commerce and .from the Private business sector and government agencies. SEMINAR SCHEDULE May 25 Starting Your Profitable Business June 22 Profit Puzzle and 8 Secrets of Success July 27 Effective Marketing & Advertising August 24 Financial Analysis & Turns Ratios September 28 Taxing Issues with the IRS October 26' e -Commerce & the SOHO Business November 23 Importing & Exporting, the ins & outs NETWORKING BREAKFAST In an attempt to attract and provide service to more small businesses we started a series of breakfast meetings. The meetings each had a topic for discussion and a light breakfast was served. The project was tabled after 6 months for lack of performance. This is a project that will be refined and offered again. City personnel attended and participated in several of these meetings: LEGISLATIVE BREAKFAST" This meeting is well attended by City Council and staff. The array of attendees includes Staterepresentatives and the discussions are timely and often intense. This is a good forum for the exchange of ideas between residents, business people and legislators. Currently this meeting is held the third Thursday of each month at the Diamond Bar Golf Course EVENTS SPONSORED BY THE CHAMB I ER BUSINESS EXPO OCTOBER 23 This annual event has been held at the K -Mart center in recent years. The Chamber rents space under large tents to businesses wishing to increase their business presence in Diamond Bar. The event is not limited to Chamber members and is free to the public. 'We have approximately 50 vendors and 1500 visitors. We worked with the City to put on a Job Fair for Allstate Insurance, which was cancelled and we were able to bring n the Census 2000 recruiters to provide job opportunities for Diamond Bar residents. MAYOR'S BREAKFAST JANUARY 20 An annual event sponsored by the Chamber providing an opportunity for the out- going Mayor and the new Mayor to talk about the City of Diamond Bar. A positive event highlighting the accomplishments of one mayor and the goals of the next. Attendance of approximately 70 with good newspaper coverage: CANDIDATES FORUM OCTOBER 18 The four candidates for seats on the City Council were invited to a session moderated by the Claremont League of Women Voters. Three candidates provided the audience with their views on items that will be affecting the residents. The event was broadcast on Adelphia channel 12. CASINO NIGHT APRIL 8 The tent was going to be there anyway so to enhance the Birthday Celebration we put together a night of fun for City residents and their friends. Great food a D.J. and gambling we got the weekend off to a great start. We look forward to this being an annual event to start the festivities. A portion of the proceeds went to Pacific Crest Drum & Bugle Corps. to assist them in getting to Texas for competition representing Diamond Bar. BUSINESS SHOWCASE 2000 APRIL 9 In conjunction with the City Birthday Celebration we held our annual Business Showcase at Peterson Park. This was another opportunity for local businesses to let the residents know they are here to serve them. Forty two vendors took advantage of this opportunity to meet current and prospective clients. EGGS & ISSUES QUARTERLY The Chamber invites a local politician to speak to the attendees about issues affecting our citizens. Whether it is from federal, state or county the information flows both ways. CHAMBER INVOLVEMENT MISS DIAMOND BAR PAGEANT The Chamber supports the efforts of the Miss Diamond Bar Pageant with an award for Most Valuable Person based on scholastic and community efforts. The Chamber also provides advertising and we had them on our TV show to showcase each of the contestants. The Court helps promote the City at many events inside and outside theCity: AUTHOR'S SHARE DAY AT GOLDEN SPRINGS SCHOOL At the request of the school the Chamber arranged for several business people to read stories to the students and share with them on this day. The dozen or so participants were impressed with the students and vowed to come back and do it again. CHINA GOOD WILL TOUR The Chamber arranged for 5 members of the delegation going to China. We were happy to participate in this event and were active members of the delegation. We were there to support the City and become more aware of business in China. HERO DAY AT THE COUNTY FAIR We received a request from the County Fair Organizers to attend and honor a local hero. We identified alocal hero, attended the ceremony and the horse race that followed. This was .Diamond Bar Day at the Fair. CHRISTMAS BANNER PROGRAM We were requested by City Council to put together a banner program for the Christmas holidays that the merchants could participate in. We contacted the management companies for each of the shopping areas in Diamond Bar. The information was compiled and presented to City. This information was the start of the program and should be continued with more advance information being made available to management and merchants. LOS ANGELES COUNTY Y2K TASK FORCE. The Chamber participated in meetings with the County and City of Los Angeles to prepare for any problems associated with the highly anticipated computer break downs associated with the date change. We were designated the Y2K Resource Center for the City. Luckily we were never required to handle any of the anticipated events. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 6,'2 ' 000 REPORT DATE: April 27, 2000 FROM: Bob RosCommunity Services Director TITLE: Consideration For Neighborhood Street Tree Program SUMMARY: Each year, approximately 100 street trees are removed by the City from residential neighborhoods due to public safety issues related to the tree or because of major damage/death of the tree. Currently, the City does not have a program to replace these trees that are removed. Currently, there are at least 1000 locations where street trees used to exist in residential neighborhoods that are now vacant. The neighborhood street tree program would provide a pro- active method to replace street trees in residential neighborhoods. This program could also be used to identify trees that have outgrown their existing planting location and to plan for their removal and replacement. RECOMMENDED ACTION: A. That the City Councilconsider implementing a neighborhood street tree program that includes the following elements: 1. Inventory existing street trees and open spaces for potential street tree planting in residential neighborhoods. 2. Determine a pallet of tree.species that maybe planted in residential neighborhoods. 3. Determine' existing street trees that are potentially hazardous and/or have outgrown their planting location. 4. Determine a phased planting program to fill street tree open spaces in residential neighborhoods. 5. Determine the conditions under which a street tree in a residential neighborhood may be removed and replaced. B. That the City Council direct staff to bring back the proposed five (5) year extension of the street tree maintenance contract with West Coast Arborists for consideration. C. That the City Council direct staff to include $100,000 in the 2000/01 Fiscal Year budget to implement the first phase of the Neighborhood Street Tree Program'. Funding will come from General Fund reserves. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) ` Other: Agreement(s) EXTERNAL DISTRIBUTION:` SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? Yes X No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected b"City the report? X Yes No Report discussed with the follortments: Public Works REVIEWED BY: D ENT AD: Terrence L. Belanger X0 "91 -e City Manager er Director of Community Services CITY COUNCIL REPORT AGENDA NO. Mtt I INU UAtt: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Consideration For Neighborhood Street Tree Program ISSUE STATEMENT: The City of Diamond Bar does not currently replace street trees when they are removed in residential neighborhoods. RECOMMENDATION: A. That the City Council consider implementing a neighborhood street tree program that includes the following elements: 1. Inventory existing street trees and open spaces for potential street tree planting in residential neighborhoods. 2. Determine a pallet of tree species that may be planted in residential neighborhoods. 3. Determine existing street trees that are potentially hazardous and/or have outgrown their planting location. 4. Determine a phased planting program to fill street tree open spaces in residential neighborhoods. 5. Determine the conditions under which a street tree in a residential neighborhood may be removed and replaced. B. That the City Council direct staff to bring back the proposed five (5) year extension of the street tree maintenance contract with West Coast Arborists for consideration. C. That the City Council direct staff to include $100,000 inthe2000/01 Fiscal Year budget to implement the first phase of the Neighborhood Street Tree Program. FINANCIAL SUMMARY: The cost to develop a neighborhood street tree program can be negligible. Our current street maintenance contractor, West Coast Arborists, has offered to complete the inventory and to develop the details of the neighborhood street tree program at no cost to the City, in exchange for an extension of their existing contract for five years. (Current prices in the existing street tree maintenance contract would be maintained for the five-year period.) Bids "received from other tree maintenance companies indicate that the inventory of existing street trees and open spaces could cost between $20,000 and $30,000. The cost to implement the neighborhood street tree program would be.- Plant e:Plant 24' box tree - $175. Remove' existing tree and stump - $140_ City staff is aware of at least 1000 trees that have outgrown their existing planting location. This includes Canary Island Pine trees on Cold Spring, Palomino, Acacia Hill and'Moonlake. Cost to remove and replace these 1000 trees would be $315,000. City staff is also aware of another 1000 or so open spaces where trees could be planted. Cost to fill a thousand open spaces would be $175,000. This shows that, prior to doing an inventory to determine exact quantities, implementation of the neighborhood street tree program could cost at least $490,000. This cost can be controlled by phasing the program over a 5 to 10 year period, resulting in an annual cost of about $50,000 for a 10 -year phasing, or about $100,000 for a 5 -year phasing. Funding would come from General Fund reserves. BACKGROUND: The City of diamond Bar currently has a street tree replacement program related to medians and major arterials. However, the City does not have a replacement program for street trees located in residential neighborhoods. Currently, if a street tree 2 is removed due to public safetyconcerns or major damage/death of the tree, staff works with the owner of the adjacent property in an attempt to have the property owner replace the tree. This is successful less than 10% of the time. Each year the City removes approximately 100 trees in residential areas due to the reasons cited above. With less than 10% of those trees being replaced by the resident each year, the vacant sites where trees could be planted now, totals at least athousand. The attrition rate of street trees in :residential areas has reached 10% since the City's incorporation. This trend can not be reversed unless a neighborhood street tree replacement program is implemented by the City. DISCUSSION: According to the National Arbor Day Foundation, urban street trees provide a number of benefits to neighborhoods by: .. Conserving energy, by providing shade and evaporative cooling through transpiration; .. Improving local and global air quality by absorbing carbon dioxide and ozone, absorbing particulate matter, and producing oxygen; .. Reducing wind speed and directing air flow; .. Reducing noise pollution; .. Providing' habitat for birds, small mammals, and other wildlife; .. Reducing storm runoff and the potential for soil erosion; .. Increasing real property values; Enhancing visual and aesthetic qualities that serve as source of community image and pride. In order to maintain these benefits, it is necessary to stop the attrition rate of street trees in residential neighborhoods. The neighborhood street tree program would lead to the replacement of removed or missing trees in the majority of circumstances. This would be accomplished through the following process: 1. Inventory existing` street trees and open spaces for street tree planting opportunities in residential neighborhoods. 2. Determine a pallet bf tree species that best suit each residential neighborhood. 3. Determine existing street trees that are potentially hazardous and/or have outgrown their planting location and schedule a phased removal/replacement process. 4. Determine a phased planting program to fill existing street tree open spaces in residential neighborhoods. 5. Determine the conditions under which a street tree in a residential neighborhood may removed and replaced. 6. Recommend an annual budget allocation that ensures that funds' are available to replace removed or missing trees. The City's street tree maintenance contractor, West Coast Arborists, has offered to assist the City with the development of the Neighborhood Street Tree Program. They have offered to conduct the inventory at no charge to the City, with the caveate that their annual tree maintenance contract be extended for an additional five (5) year period. Bids that staff has received from other tree maintenance contractors has shown that the inventory would otherwise cost between $20,000 and $30,000. West Coast Arborists is the company that completed the inventories of street trees along the major arterials and in the medians. West Coast Arborists has also offered to assist in the development of the other elements of the Neighborhood Street Tree Program: development of the tree species pallet, determination of appropriate trees for specific neighborhoods and development of recommended, conditions for a street tree to be removed and replaced in a residential neighborhood. With this assistance from the City's street tree maintenance contractor, the cost to develop a Neighborhood Street Tree Program could be negligible. Implementation of the Neighborhood Street Tree Program would require a two pronged approach: 7. Planting replacement trees 8. Removal and replacement of trees that have outgrown their existing planting location. It is estimated that there are about 1,000 existing vacant locations where street trees can be planted in residential neighborhoods, The inventory process will determine the exact number of; vacancies. A 24" box tree costs $175, per our existing tree planting contract. Cost to fill all 1,000 vacancies is $175,000. With the removal of 100 street trees each year, as mentioned earlier in this report, planting replacements` for those trees will cost $17,500 per year. Staff has located about 1,000 existing street trees that have outgrown their planting location. These include Canary island Pine trees that are planted along Cold Spring, Palomino, Acacia Hill and Moonlake. Cost to remove the tree and stump is $140 per tree. Cost for a replacement 24" box tree is $175. Total cost to remove and replace 1000 trees that have outgrown their existing planting location is $315,000. Staff is seeking City Council direction on the next steps to take in the development of the proposed Neighborhood Street Tree 3 Program: 1. Does the City Council support the. establishment of a pro -active Neighborhood Street Tree Planting Program, considering the estimated costs involved? 2. Street Tree Inventory: Will the City.Council consider a five year extension of the existing street tree maintenance contractor should staff release an RFP to determine the firm and fee for the inventory work? 3. Should the removal and replacement of trees that have outgrown their existing planting location be included as an element of this proposed program? With City Council direction on the above points,; staff will bring the necessary actions; back to the City Council at a future meeting in order to proceed with the proposed Neighborhood Street Tree Program. PREPARED BY: Bob Rose Director of Community Services 4 DR CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION DISCUSSION OF FISCAL YEAR 2000-2001 BUDGET CITY COUNCIL CALL TO ORDER: Mayor O'Connor called the Study Session to order at 4:03 p.m., in Room CC-8 of the South Coast Air Quality Management District,' 21865 E. Copley Dr. ROLL CALL: Council Members Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor. Council Member Chang arrived at 4:08 p.m. Also present were: Terrence Belanger, City Manager; James DeStefano, Deputy City Manager; Linda Magnuson," Finance Director; Mike Nelson, Communications and Marketing Director; Gina Tharani Sr. Account Clerk; Teresa Arevalo, Sr. Administrative Asst.; Tommye'Cribbins, Asst. City Clerk; Sgt. Bill Flannery, L.A. County Sheriff, Following a presentation by CM/Belanger and discussion by Council, staff was directed to bring back a "Wish List", itemized ;expenditure sheets, bullet points of related costs and a copy of the City Clerk's Record Retention proposal. It was also indicated that Capital Improvement Projects (CIP) and Special Funds would be discussed at the next meeting as well as Street Tree Improvements. Sr. Admin Asst./Arevalopassed out the Goals and Objectives submitted by the Council. Discussion of this item was scheduled for the Study Session of June 6. ADJOURNMENT; There being no further business to conduct, Mayor O'Connor adjourned the Study Session at 5:45 p.m. to Closed Session; Due to Technical difficulties with the audio taping system, more detailed Minutes are unavailable. Tommye Cribbins Asst. City Clerk ATTEST: Mayor ` MINUTES OF THE CITY COUNCIL REGULAR MAY�- �20004% 1116,2000 ` STUDY SESSION: Mayor O'Connor called the Study Session to order ' ' ' au^~/03.p,/.v^ Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ^ ` MATTERS FOR DISCUSSION: Budget Study Session Neighborhood Street Tree Program ' ' ' `Mayor Pro Tem Ansari and Council Members ,Herrera and ~Huff. Council Member =�, =~"=nyarrived ='a°'^~~r^''' ` Also c~ ` DeStefano, Deputy City Manager; Linda Magnuson, Finance Director; Mike Nelson, tor; Teresa `Communications' - - `'- Senior Administrative Assistant; ~. .~,',_~..~-` ".~.__.---__��d`= _, _._.- , _- E0� Flannery. '._- ' ` ' O'Connor adjourned the Study Session tO Closed Session atk5 p.m. 1.CLOSED SESSION: Conference with Legal Counsel - Existing L~m_~o'' ~~'-`' Section- _ -----`-' Beach--_ --_ --_- '- -y - D.B. ' Conference with - G.C.(�5*w `ofV�]B� vs' 'Legal' � - ' ' ' ADJOURNMENT: 6:35 p.m. 2. CALL TO ORDER: Mayor O'Connor called the regular City Council meeting to order at 6,40 p.m. in the Auditorium of the South Coast Air Quality Management ~�District, _._~~~ Copley Drive, Diamond Bar, California. � ' ^ that following discussion during Closed Session, no reportable action was taken. ` PLEDGE OF ALLEGIANCE: The of Allegiance was led t»/Council � - Member Huff. INVOCATION: The invocation was given , � by Reverend Mike Schuenemeyer, D.B. Congregational Church. ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansan, Council Members Chang, Herreraand Huff, Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; ' David -~ Public Works Director; Bob Rose, Community Services Director, Linda Magnuson, ' MAY 16, 2000 PAGE 2 Finance Director, Mike Nelson, Communications & Marketing Director and Tommye Cribbins, Assistant City Clerk. APPROVAL OF AGENDA: CM/Belanger requested that, in order to accommodate discussion of the Solid Waste issue, Agenda Item 9.1 and the Redevelopment Agency Agenda be moved forward so that the last item for discussion on the agenda would be selection of a solid -waste hauler. Council concurred. 3.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaimed May 15-19,2000 as "California Bike Commute Week." 3.A.2 Proclaimed May 2000 as "Drowning Awareness Month," 3.B. CITY MANAGER REPORTS AND RECOMMENDATIONS CM/Belanger reported that the state and federal governments have ratified the City's declaration of a local emergency related to the microburst several weeks ago. Various loam programs are now being made available to D. B. residents who may have suffered damage related to the microburst. The local office of the Small Business Administration(SBA) is located at City Hall in Suite 100. The office is, open on consecutive Tuesdays beginning May 16 through June 2 from 8:30 a.m. to 4:30 p.m. No appointment is necessary. The telephone number is (909) 396- 5690. CM/Selanger announced that the Brokers' Caravan scheduled for May 17th had been canceled and will be rescheduled for later in the summer. With respect to the Lanterman Forensic Expansion Project, CM/Belanger stated that the document prepared daring the two-day discussion in March embodies 15 points that the participants generally agreed upon. As a result of the document being sent to various state departments, it was modified in such a way that it is no. longer acceptable to the parties to the discussion: Consequently and subsequently, the City of D. B. has sent letters to every City in L.A. County asking them to write to Governor Davis requesting that he sign off on the original 15 -paint document. The City and its advisory committee will continue to pursue,a successful'' conclusion to this matter: CM/Belanger reported that the City of Industry is currently reviewing plans for a development referred to as "The East End Development Project" to be located generally north from the northerly City Limits of 1). B. to Valley Oak' between Brea Canyon Rd.,' Grand Ave. and the SR 57. Industry has promulgated and circulated a fairly voluminous two -volume set Draft Environmental Report on this significant development project, which consists of 6.6 million square feet on about 450 acres of land. D.B. staff has begun an analysis of the environmental document and has MAY 16, 2000 PAGE3 provided Council with a brief synopsis of some of the issues related to that document as a way of initiating discussion as to the City's response to the Draft EIR. He recommended that Council set a tithe, preferably within the next week, to review the report, hear from the City's consultant and staff, and provide direction to the City's response to the Draft ETR, which is due on or before June 5, 2000. The Council concurred to meet on Monday, May 22 at 9:00 a.m. in Suite 100 of City Hall, 21660 E. Copley Dr., Diamond Bar. 4. PUBLIC COMMENTS: Richard Toombs, elementary school teacher and D.B. homeowner, responded to comments made by Mr. Fyffe during the May 2 City Council meeting regarding thoughtless' dog owners. Apparently, these dog owners fail to pick up after their pets, allow them to run free in the City's parks and permit harking all hours of the night, causing the gentleman to lose sleep. He asked that citizens and visitors show greater concern for others by leashing their dogs, picking up after them and developing a training program to correct negative behavior. He suggested that local schools and service groups consider a "clean doggies campaign#his year for elementary; children to emphasize the importance of this health issue to the City. As mentioned by CM/Belanger, D.B. has adopted Municipal Code 12.00.2,60 regarding unleashed dogs in the City's parks, and Code 6.00.090 for failure to, pick up dog waste. Each carries a $500 fine. However, in his opinion, these punitive actions by the City do not address the real issue, which is a need for a leash free pooch park. In his opinion, such a park would reduce, if not eliminate, the continuing dog problems. He commended ;MPT/Ansari-for her continuing support of this matter. Mike Goldenberg, speaking on behalf of the DBIA, announced that on Saturday, 'May 20, the group will hold its a annual "Paint Our Town" project. Check in time will be at 7:00 a.m. at Heritage Park. He asked for community support for this event_ Martha Bruske said that she had visited the Sheriff's Department's new service center. The space is very clean and the environment is very accommodating and pleasant. It is a vast improvement over the lobby at the Walnut Station_ Deputy Tim Perkins was receptive and responsive to her questions and concerns. She hoped that since the crime rate is down, that the next contract speaks to, greater visibility on neighborhood streets including increased traffic enforcement in residential areas as well as other types of code enforcement. She .expressed concern about the small number of officers assigned to D.B. She asked that the public be advised in advance when contract renewal discussions are held. She also asked that the Council learn more about D.B. residents and their concerns. She believed that a spotlight is to be shown on a flag being flown overnight and encouraged passage of Consent Calendar Item 6.7 and promoted enforcement of the area of concern. MAY 16, 2000 PAGE 4 Thom Pruitt, President, D.B. 'Pop Warner Football and Cheerleading Program, stated that, contrary to comments he heard during the May 2 Council Meeting, he was pleased that the Council is able to forcefully express different perspectives on matters of importance to the City and find a way to constructively concur in making decisions to improve the quality of life in this community. Sadly, last Wednesday, Coach Dale Martin "Woody" Wood passed away, leaving a deep void in the community and in the Pop Warner program. For the past 38 years, he coached in the City as well as in adjacent communities. The Mount Baldy Conference will be dedicated to his memory, his life and his accomplishments. He thanked M/O'C4nnor for attending the memorial services and for offering very inspirational words to Coach Wood's family. Clyde Hennessee apologized to the Council and to the Chinese Association for his prior criticism regarding who paid the Council's trip to China. He also spoke about the "School Improvement and: Accountability Act" bond issue. Fred Ying, 1438 Summitridge Dr., tasked Council to get involved with residents adjacent to Summitridge Park regarding the Community/Civic Center location. He asked why the City selected a contractor ;prior to conducting an environmental impact report. He said that he presented ra proposal for the initial construction and one item that concerned him was the Proposition funds that can only be used for construction and maintenance of a park. ,It seems that Council decided to use these funds for the construction of a civic center. He asked Council to reconsider the use of the tax money for building a park instead of a community center. James Wong, 1358 Summitridge Dr., expressed concern about the proposed civic center project at Summitridge Park. He said he spoke with several of his neighbors during the past week who have similar reservations and concerns: 1) The potential for increased noise and parking along. Summitridge Dr., 2) the traffic impact on Grand': Ave. and 3) the impact of the proposedproject on the park space at Summitridge. He requested that the public and impacted property owners adjacent to the park be provided an opportunity to give their input on the architectural design as well as the scope of the development of the proposed project. Also, the City should provide the public and impacted property owners with a projected` project entitlement time -line, which would include preparation of reports and studies required under the California -Environmental Quality Act (CEQA), Abbas Rajee, 1426 Summitridge Dr., also expressed concern about the City's decision to build a civic center in Summitridge Park. In the past, he has spoken with,a number of his neighbors on Summitridge 'Dr. and the major concern has always been the traffic, related noise pollution and resulting increased commute time. He was disappointed that this decision had very little participation of the neighborhood and community. He asked Council to meet with the residents to hear their concerns. MAY 16, 2000 PAGE 5 Sue Sisk expressed frustration with the lack of agreement from the State regarding the Lanterman Expansion Project document. She believed the community did as much as possible to reach an understanding. She requested that copies of the letter being sent to L.A. County Cities be sent to youth organizations in D. B. and asked the community to remain vigilant. 'She stated.that there is a CCC camp housed at the Lanterman facility and asked if these youth are,on parole or have been convicted of a crime and were diverted to this facility rather than being sentenced to serve time. In addition, she was told that prisoners from Chino Prison are working on the Lantermanlandscape: In response to Martha Bruske, CM/Belanger stated that the City would not necessarily need to have more policing if population figures increase. The standards for determining numbers of peace offers for the Chief, of Police Assn determines communities. The City has a five-year agreement with the Los Angeles. County Sheriffs services. The!most recent five-year agreement was adopted last year. The 2000-2001 contract proposal was a, part of the Council's budget discussion during tonight's study session. Staff will be pleased to provide the speaker with a copy of the proposal. There will be two additional studies and two public hearings on the proposed budget. He further stated that the City uses a spotlight when the flag is flown at night at City Hall. CM/Belanger explained to prior speakers the extensive on-going process undertaken by Council and its advisory committee for determining a community/civic center location. He stated that there are no state funds being used for this project. The City is using $2.5 million of unappropriated reserves. In addition, the City has a fund created through housing development activities, which is referred to as the , "Parks & Facilities Development Fund" from which $1 million will be allocated to the cost of the community/senior center, the first building at the site. The remainder of the budget comes from a variety of city funds with one federal fund (CDBG) being used in the amount of about $.5 million. Access to the building pad will be via Grand Ave., not Summiiridge Dr. As this project unfolds, the City may wish to ban parking on Summitridge Dr. to encourage people to park in the on-site parking lots. There will be no impact on the existing park site because no current' park sites will be eliminated. If the Tot Lot is affected, it will be relocated. In reply to Sue Sisk, CNI/Belanger explained that the California Conservation Carps (CCC) camp has existed at Lanterman for many years. Staff will contact the CCC Administrator to determine whether the participating youth are re -directed from serving time. Staff will also inquire as to whether or not prisoners are being used for landscape maintenance at Lanterman: 5. SCHEDULE OF FUTURE EVENTS: 5.1 CITY ON-LINE TECHNICAL COMMITTEE - May 17, 2000 - 6:80 p.m., SCAQMD Room CC -7,21865 E. Copley Dr. MAY 16, 2000 PAGE fi 5.2 DIAMOND BAR COMMUNITY FOUNDATION - May 18, 2000 - 7:00 p.m., SCAQMD Room CC -3&5,21865 E. Copley Dr.' 5.3 PLANNING COMMISSION - May 23, 2000 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 MEETING REGARDING PROPOSED _ STATE ROUTE 60 HIGH OCCUPANCY VEHICLE (HOV) LANE PROJECT FROM INTERSTATE ROUTE 605 TO BREA CANYON ROAD - May 23, 2000 - 600 p.m. to 8:00 p.m. Glen A. Wilson High School Theatre,' 16455 E. Wedgeworth, Hacienda Heights. 5.5. PARKS & RECREATION COMMISSION - May 25, 2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.6 MEMORIAL DAY OBSERVANCE - May 20, 2000 - City Offices will be closed in observance of the holiday, ;City Offices will reopen on Tuesday, May 30, 2000. 5.7 SR57I60 WEAVE IMPROVEMENT PROJECT WORKSHOP - June 1, 2000 - 6:00-8:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.8 CITY COUNCIL MEETING - June 6,. 2000 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.9 TRAFFIC & TRANSPORTATION COMMISSION - June 8, 2000 = 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Chang moved, MPTIAnsari seconded, to approve the Consent Calendar, with the exception of Item No.'s 6.7 and 6.9. Motion carried by the following: Roll Call vote: AYES; COUNCIL MEMBERS Chang, Herrera, Huff, MPTIAnsari, Mf0'Connor NOES COUNCILMEMBERS done ABSENT: COUNCIL' MEMBERS None 6.1 APPROVED MINUTES: 6.1 .1 Study Session of May 2, 2000 - As submitted. 6.1.2 Regular Meeting of May 2, 2000 -As amended, 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of April 11, 2000. MAY 16, 2000 PAGE 7 6.3 RECEIVED & FILED PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of March 23, 2000. 6.4 APPROVED VOUCHER REGISTER - dated May 16, 2000 in the amount of $321,714.14 with M/O'Connor abstaining from approval of P.O. 9260 in the amount of $60; P.O. 8883 for $7.98, P.O.9919 for $115.83 and P.O. 9884' for $280, due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project. 6.5 APPROVED OFFICE SUPPLY PURCHASE ORDER INCREASE FOR FISCAL YEAR 99-00 - for Staples from $,19,000 to $22;000 and authorized a total expenditure_ amount for Staples in an amount not -to -exceed $26,000 for FY 99-00. 6.6 ADOPTED RESOLUTION NO. 2000-28: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING SPECIFICATIONS FOR AREA 2 'SLURRY SEAL 'FOR THE AREA 2 SLURRY SEAL PROJECT AND AREA 2 ARAM PROJECT 1N SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. 6,8 ADOPTED RESOLUTION NO. 2000-29: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROHIBITING COMMERCIAL VEHICLES FROM PARKING ON BOTH SIDES OF EARLGATE STREET WEST OF LEMON AVENUE; AND ON THE WESTERLY SIDE OF LEMON AVENUE BETWEEN GOLDEN SPRINGS DRIVE AND THE, NORTHERLY CITY LIMITS; AND ON THE EASTERLY SIDE OF LEMON AVENUE FROM THE NORTHERLY DRIVEWAY OF THE SHOPPING CENTER TO THE CURRENTLY POSTED "NO STOPPING ANY TIME" SIGNS. 6.10 ADOPTED RESOLUTION NO. 2000-30: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING SUBMITTAL OF A SIXTH CYCLE USED OIL RECYCLING BLOCK GRANT. 6.11 EXTENDED PURCHASE AUTHORIZATION FOR WEST COAST ARBORISTS AND BUDGET ADJUSTMENT FOR STREET TREE MAINTENANCE SERVICES - in the amount of $6,700 and an allocation of additional funds in the amount of $6,700 from General Fund Reserves. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.7 RESOLUTION NO. 2000-31: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING "NO U-TURN" SIGNS AT THE INTERSECTION OF GOLDRUSH DRIVE AND THE FRONTAGE ROAD OF DIAMOND BAR BOULEVARD; MAY 16, 2006 PAGE C/Chang expressed concern that the "No U-turn'°:may not be effective unless the left turn: pocket time is extended during peak hours. DDPVII/Liu responded that currently, the left turn pocket -timing phase is set at a maximum time of 24 seconds. For this intersection, the complete cycle takes 90 seconds. If the left turn timing is extended, it will negatively impact through- and cross -traffic. The left turn pocket timing being; provided can accommodate 12 vehicles rather, than the current five or six vehicles. C/Chang moved, C/Huff seconded, to adopt Resolution No. 2000-31 A Resolution of the City of Diamond Bar installing "No U-turn" signs at the intersection'' of Goldrush Drive and the frontage road of Diamond Bar Boulevard. ' Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT:COUNCIL MEMBERS None 6.9 RESOLUTION NO. 2000-32: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING FUNDING REQUEST UNDER THE CALIFORNIA BEVERAGE' CONTAINER RECYCLING & LITTER REDUCTION ACT. C/Clang shared information about recycling, C/Chang moved, M/O'Connor seconded, to adopt Resolution No. 2000-32- A Resolution of the City Council of the City of Diamond Bar authorizing funding request under the California Beverage Container Recycling & Litter Reduction Act. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS 7.1 PUBLIC HEARING TO CONSIDER VACATION OF A PORTION OF HIGHCREST DRIVE IN THE CITY OF DIAMOND BAR. CM/Belanger stated that the City received a request by the Hi°ghcrest Homeowners Alliance to have the City terminate the proceedings related to the vacation of Highcrest Dr_ M/O'Connor opened the Public Hearing. MAY 16, 2000 PAGE 9 Martha Bruske said that she supported this vacation and did not understand why the residents wish to withdraw their request since they will have only one ingress/egress to D.B. Blvd. There being no further testimony offered, M/O'Connor closed the Public Hearing. MPT/Ansari moved, C/Chang seconded, to terminate the proceedings for the street vacation for Highcrest Dr. pursuant.to the request of the applicant. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS'- Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS- None 8. COLD BUSINESS Continued to immediately following: the Redevelopment Agency meeting. 9. NEW BUSINESS:, 9.1 APPROVED FIRST READING BY TITLE ONLY ORDINANCE NO, 03(2000) AN'`ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY -OWNED OR PUBLICLY OPERATED SKATEBOARD FACILITIES, MPT/Ansari suggested that signage include a request for skateboarders to act courteously (Rules of Etiquette). MPT/Ansari moved, C/Chang seconded, to approve first reading by title only and waive full reading of Ordinance No. 03(2000) Establishing Rules for Publicly -Owned or Publicly -Operated Skateboard Facilities. Motion carried by the following Roll Ca1l vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Council meeting to the Redevelopment Agency meeting at 8:27 p.m. RECONVENE CITY COUNCIL. MEETING: M/O'Connor reconvened the City Council meeting at 8:29 p.m. .MAY 16, 2000 PAGE 10 8: OLD BUSYNESS (Contd.) 8.1 MATTER OF SELECTION OF A SOLID WASTE HAULER FOR THE CITY. Following a'brief presentation by CM/Belanger, M/O'Connor announced that she would open the discussion by giving each waste hauler 10 minutes to give their presentation and at the end of the presentations, Council would then have an opportunity to ask questions. Council concurred.. 1) Athens Services - Dennis Chiapetta, Chief Operating Officer; said that he and other members of his company will ;prove that a contract with Athens Services has definite advantages. His firm is ranked in the top 20 companies nationwide; they are the #1 San Gabriel Valley -based and operated company for refuse, recycling, and material recovery facility ,process; it under exclusive contract to 12 cities in the San Gabriel Valley and serve many other non -contract cities; such as D.B. He further stated that Athens is small enough to offer personalized service and large enough to meet future environmental challenges; its service record is outstanding and regularly receive favorable comments about its ability to serve individual needs of residents as well as commercial businesses. Athens currently has over $12 million in tax-exempt monies available for equipment purchases. The processing capabilities of Athens' MRF insure AB939 compliance, and the transfer station stands as a long-term solution for local land capacity shortages. The proposal that has been provided to. D.B. provides very competitive' rates including the following: A standard three -container automated system; an innovative two -container automated system offering the least intrusive+ program for residents; maximum diversion from landfill and a reduced rate versus the three container program; an outstanding public awareness and education program, street, sweeping at no cost to the City (a savings of over $100,000 per year); full AB 939 compliance, and a $10 million liability insurance policy. 2) Universal Waste Systems - Mark Blackburn, President, stated that Universal Waste Systems is a small, family-owned business, which runs 30 trucks on a daily basis in this area. This division was started 10 years ago through full -on competition because his company does not have any franchise cities. He believed the reason Universal Waste Systems was ranked #4 is that his company does not have a municipal franchise, however, he felt that this was an advantage for D. B. because his company doesnot: have 10 15 or 20 cities ties to take care of. They are looking to serve ` one city with the best possible quality of service. He asked Council, staff and the evaluation committee to re-evaluate Universal's history and qualifications and invited them to visit his operation arid look at the quality of service. Because of Universal's' rate, the City of D.B. would save the residents over $1.5 million over the life of the contract. In addition, the commercial accounts would realize a`savings of $2.5 to $3 million. Universal iVIAY 16, 2000 PAGE I I is strong financially and has. brand new equipment. If D_B, is interested in alternative fuel vehicles, Universal is preparedto comply. He thanked Council for the opportunity to participate in the process and hoped that, for the benefit of its residents, the City will consider his firm. 3) Valley Vista Systems - Dave Perez, Owner/Partner, thanked the City for the very fair RFP process. He appreciated the fact that the City is performing its due diligence because this is a very important process. Valley Vista has about 50 trucks with three municipal contracts and currently serves D. B. as a licensee. It is committed to giving the City the best service for the best price. In addition, the company wants to be involved with the community. Chris Perez, Customer Service Supervisor, stated that Valley Vista Systems emphasizes its recycling, education and customer service programs. He indicated that his Company is very pleased that D.B. has shown an interest in the third barrel recycling program. Valley Vista recently instituted this type of program in La Puente. In fact, the company was able to respond to that City's request to institute the blue barrel within one month and the program has worked' very well. Residents are pleased with the ease of use and the added capacity of a third barrel: Since the inception of the third barrel program, there has been a 10-15% increase in participation,level Actually, tonnage has more than doubled. Valley Vista understands the importance of education. Without ongoing education, a third barrel recycling program is not successful. As a result, Valley Vista has contracted with Cal Poly's Science Impact Unit to develop ongoing educational programs. Recently, Cal Poly completed an educational program for teachers, which is available through the company's web site. 4) Waste Management - Ray Anderson, Vice President of Municipal Marketing for the San Gabriel Valley, introduced several members of his team. He stated that Waste Management has been in the area for well over 40 years and was first in providing' residential and commercial recycling services, back yard compost bins, holiday tree collection and first in offering automated residential collection. Waste Management proposed a fully automated three -barrel system. The company believes that is the best system to handle residential waste and include participation' in diversion by the residents. Waste Management has had a great deal of experience with these systems across the country and in Southern, California. Waste Management has established a used oil collection program, a bulky item pickup program, household hazardous waste program; a customized multi- family recycling service process, special waste handling procedures, tire recycling, disaster preparedness facilities and containers (in place in both the Pomona and Walnut Valley School Districts), free City services as requested by the RFP (Waste`Management would be happy to service City Hall as they continue to service many facilities at no charge)' and a holiday MAY 16, 2000 PAGE 12 tree program. If for some reason, the L.A. County Sanitation Districts discontinued the holiday tree program, they would be more than happy to assume that program within their network of landfills and use it under the company's "Cut and Cover" program. For commercial services, the company has provided a full range of bin service, a full range of roll off services, and would continue to provide to the city free of charge, an audit of the commercial businesses. Waste Management currently operates as a franchise hauler in the cities of Arcadia, Baldwin Park, L.A. County, El Monte, La Verne, Monrovia, Pasadena, San Dimas, Sierra Madre and Walnut. Disposal capacity was a major issue under the RFP and under AB 939 and the City needs to identify 15 years of disposal capacity. Martha Bruske fully supported having one hauler for the entire city. She asked if a three -barrel system means that three trucks will visit each residence. She also asked Council to insist that people have the appropriate sized containers to insure that the lids remain closed. She requested that appropriate and excellent training be provided by .the hauler who is selected in order to insure clarification of dog droppings and grass clippings issue, John Fyffe said that he would like to see two companies (Valley Vista Disposal and Athens Disposal) split D.B. Clyde Hennessee favored selection of Waste Management. C/Herrera asked residents to call her at 861-7651 and give ;her their comments about the four companies being considered. In addition, she asked for more input from the subcommittee and requested that the Council not make a decision tonight and continue the matter to the next meeting in order for all of these things to take place. Further, she requested an interpretation of staffs analysis of the actual costs proposed by each hauler. Mike Stephan, Waste Management, responded to C/Herrera that the percentage discount is given to any and all of the rates for senior citizens. Therefore, anyone who qualifies under the senior citizen's discount would receive 15% off of the rate of the service level that they chose, either a 35 - gallon, a 54 -gallon or a 96 -gallon container. The $2.84 discount on green waste is for those people who opt not to participate in the. green waste program at the curb but rather participate through hauling the material themselves or through back yard composting. MPT/Ansari' thanked the subcommittee for review of the RFP's. She received the books on Friday afternoon and since it was the Mother's Day weekend, she did not have an opportunity to read through all of them even though she spent about six hours reading through portions of them. She had questions about the cost; whether the city is guaranteed to reach its 50% MAY 16, 2000 PAGE 13 diversion by the end of 2000 through selection of one of the four companies; is prompt customer service response guaranteed by the contract; why the discrepancy in the cost of a 96 gallon container as opposed to a 35 gallon container among the haulers? Dennis Chiapetta Athens Disposal, acknowledged that there is a significant difference in their cost because Athens was encouraged to make it as wide as possible in order to encourage recycling. Relative to diversion and the 50% goal, Athens, regardless of what system the consumer chooses, will fully indemnify the City against any fines or penalties that the Integrated Waste Management Board might levy for landfill diversion goals of AB 939. Mike Stephan, Waste Management, explained that the RFP called for differences in rates off of the standard rate of between 20 and 30%, which explains the differences. This is to encourage .recycling and discourage extra disposal. With regard to achieving 50% diversion, he stated that Waste Management guarantees their programs to do that. MPTtAnsari <stated that she was not prepared to make a decision at this time because she wanted to finish reading the RFP responses. C1Herrera asked for an explanation of the HHW Collection Fee charge as stated in the analysis, i.e., Athens $75; Universal"no fee information", Valley Vista $15, and Waste Management'$125, CM/Belanger responded that the charges as stated would be appropriate for that type of residential collection. ClHuff stated that it is difficult to duplicate what the subcommittee went through during its review process. The subcommittee reviewed the notebooks and interviewed each of the companies at length. He supported the idea of other CouncilMembers taking the time to review the notebooks. At the same time, he hoped that his fellow Council Members appreciate what the subcommittee' went through to get to this point. A lot of work went into this effort. He believed that there are four very good haulers to be considered and that the City will do well with anyone of them, which makes it a very difficult decision because each company brings different strengths to the table. He encouraged his fellow Councilmembers to look at the priorities each person believes is the most important for the community and then seek a company that reflects those important issues through the service they seek to provide. These companies all have a proven track record in giving back to the communities that they serve, which is high on his list of what they bring to the table. He supported bringing this matter of selection to a close as quickly as possible. MAY 16, 2000 PAGE 14 ClChang indicated that he read the booklets and digested the information contained therein'. He agreed that Council needs more time to digest the material and discussion points in order to make an informed decision. He asked Waste Management to explain the City Fee -10% gross receipt, to be remitted back to the City. He also asked if the $125 per trip fee for HouseholdHazardous Waste is the current fee and why it is so much higher than the other companies. Mike Stephen, Waste Management, responded that the 10% franchise fee was discussed throughout the process and Waste Management suggested in their proposal that it would be happy to include that fee in its rates. This fee is not currently in the rates.` With respect to the HHW, Waste Management has arranged with Curbside, Inc., a professional company specializing in household hazardous waste cleanups to provide this service. Residents do not currently have this service available to them. The types of,, materials that might be collected are old paint, car batteries, etc. that cannot be safely disposed of in a sanitary landfill. These items require special professional handling. Ray Anderson, Waste Management, said that his firm conducted an extensive analysis of the curbside household hazardous waste program through its proposal process. He believed that this matter was not well defined as it relates to the RFP so Waste Management took the extra step of making sure that all bases were covered. Curbside, Inc. also proposed. with one other hauler at the same price and how that price got translated in the proposal is not clear to hire. He suggested that Council may wish to discuss this matter further in order to state the parameters on the requirements to insure a better comparison and to conclude that all of the regulatory requirements are being met. MPT1Ansari commented that she contacted 'several cities that take advantage of these haulers' services -and heard nothing unfavorable about any of the programs. M/O'Connor stated that the Council is not helping the subcommittee because when the subcommittee went through the, review process, thby found it very difficult to make a decision. The subcommittee was hoping that Council would be able to help them with that decision. She further stated that she and CfHuff had the folders for about three weeks and she spent about six hours on each folder. She can appreciate the fact that the three Council Members who lust received their, packets on Friday did ;.not have an adequate opportunity to review the documents. She explained that the subcommittee interviewed all four haulers.. Names were drawn so as not to show preference for order of the interview. Numerous questions were asked of .each hauler on May 5. The subcommittee met again last Friday and decided to put the matter on the agenda in order to give the rest of the MAY 16, 2000 PAGE 15 Council an opportunity to review the proposals and statistics. C/Herrera reiterated her concern that Council needs, to allow the public appropriate response time and make their wishes known. MPT/Ansae said that when the Council chose a hauler five years ago, it was a very painful process, that members of the community felt that something . sneaky was going Ion, and that the Council was acting in an underhanded manner. She agreed with C/Herrera that the Council must be as open and responsive to the community as possible. She suggested that notices be posted on the City's bulletin boards and that this matter be moved to the beginning `of the agenda for discussion. 11 O'Connor reminded the community that this process has been very open.' Many Solid Waste Task Force meetings were held, during which many community members participated. The Council followed the recommendations of the Solid Waste Task Force. The subcommittee diligently went through the responses and diligently interviewed all of the haulers. She believed that it had been a very open process but agreed that it is important to give the residents an opportunity to address any issues or concerns that they may have. Council concurred to continue the matter of selection of a solid waste hauler to the June 6, 2000 meeting. 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS. C/Huff reminded members of the public that they have an opportunity to give their input regarding the proposed sound walls along the SR 60 in Hacienda Heights on May 23. On May 7, he attended the Lions Club Drum for Sight held at D B.H.S. It was good to witness a number of people present and he believed that the organization deserves greater community support. Yesterday, he attended a Four Comers meeting. The group is attempting to bring the SCAG-funded study to a conclusion. CalTrans made a presentation about the SR 57160 -interchange upgrade that will commence in 2002. A public hearing on this matter will be held in the SCAQMD Headquarters Building on .lune 1, 2000 from 6:0 p.m. to 8:00 p.m. The intent of the interchange project is to connect the car pool lanes on the SR 60 to the SR 57 and to also eliminate the weaving. The Tres Hermanos Conservation Authority met last night. The group is in the process of reaching agreement between the three cities of making City of Industry a full member. Chino Hills had some concerns about the language and Industry had concerns as well. The Coordinating Committee met last night. He found> it personally exciting to see a room full of people from the community representing different organizations that are bringing their calendar items forward to be placed on the City's web site. He encouraged the public to use theweb site: The city is attempting to bring 'back the Town Hall Forum and the committee will meet tomorrow night to discuss the matter. The meeting is open to the public. MAY 16, 2000 PAGE 16 C/Chang said he also attended the Lions Club Drum for Sight at D.B. H.S. on May 7. Also on that day, he learned about the "Canine Companions for Independence" which is a program that trains dogs to assist persons that have physical disabilities. The telephone number of the organization is (760) 754-3300. On Mother's Day, he attended the L.A. County Sheriffs Department memorial service in memory of all that sacrificed their lives in the line of duty. He extended his deepest sympathy to the family members of the fallen and said he looked forward to the day when no more names appear on the memorial wall. Yesterday, he and: other Council Members attended the grand opening of the Sheriff's substation at 23449 Golden Springs Dr. (behind Baskin-Robbin�sj. C/Herrera reported that the Lanterman Advisory Committee is asking the 88 cities in L.A. County as well asi the L.A. County Board of Supervisors, to write letters to the Governor requesting his support of D.B:°s position on the matter and urge the Governor to agree to the 15 paints that the 440 individuals authored at theMarch 15 and 16 meeting in Sacramento. She believed that the solid waste presentation this evening was an excellent process but felt she needed time to carefully consider all aspects of the proposals offered by the haulers. One hauler will have the right to remain in the City for the next five years as the City proceeds through its phase-out, and if a different company is chosen, there may be different trucks, picking up different containers for a certain period of time. There are many things to be considered and she urged residents to call her at 861-7651 to :discuss the different aspects of the proposal. She will attend the `Contract Cities Conference on Thursday, Friday, Saturday and Sunday. Forty cities participate in the conference and she planned to approach each city on a one-on-one basis! urging them to write a letter of support in the Lanterman matter_ MPTIAnsari stated that last Thursday, the League of California Cities and the county organizations met in Burbank to rework AB 939 because some of the cities cannot reach their 50°lo diversion requirement. There are no new provisions for modes of recycling, nor is there any way of changing the numbers. The organizations are asking that some of the methods for determining the counting of the refuse as it goes to the landfills be changed. As a result, the groups have developed a new AB 939, which she discussed in detail. On May Td, she attended the Inland Valley Economic Partnership and the Contract Cities Board meeting as its Treasurer. On May 4 she attended SLAG as the District 37 Delegate as well as the Lions Club ©rums for Sight and the Southern California Leadership meeting, from which she will ''graduate on June 8. She was also able to attend a meeting on storm water runoff. Thirty-three cities appealed the 'Regional Water Board's January 26 decision. Last Saturday, she attended the Teddy Bear Tea sponsored' by the Walnut Valley Educational Foundation, of which C/Herr+era is President. About 300 members attended. She also attended a water quality meeting earlier today. The speaker was from the City of Las Vegas. She asked people who are interested in discussing the solid waste issue to call her at 8614012. MAY 16, 2000 PAGE 17 M/O'Connor suggested that anyone who has questions or comments about the solid waste issue can contact any Council Member. The Council has received letters and e-mails from people expressing their support and non-support of certain companies. She indicated to the person who sent an anonymous letter regarding Athens Disposal that if the person is interested in identifying' himself/herself, she will be happy to respond. However, she will not respond to anonymous letters and gives no credence to their content. ,On May 3, she participated in a photographic session of 88 L.A. County Mayors. She attended the WCCA meeting, during which the organization discussed D.B.'s consideration of annexing the Shell Oil property. WCCA's question was whether D.B. intended to annex all of the Shell Cil property, to which she responded that she was afraid to answer the question because they would likely glean from her comments that the City would -be 'annexing Hacienda Heights and Rowland Heights as well. Bev Perry of Brea was re-elected Chairman of WCCA during its reorganization. Glenn Parker, Vice Chairman, is also a Brea resident. M/O'Connor raised the issue of why there would be two Orange County residents serving in these capacities and suggested that one representative should be from L.A. County and one representative from Orange County. As usual, she was voted down. She believed that there are issues with WCCA that the City Council needsto address. On May 4, she participated in the D.B.H.S. Pathways Mentorship for children who might be at risk. On May 9, four Council Members attended the Senior Citizens Mothers'' Day luncheon. She also attended the Peace Officers Memorial Ceremony sponsored by the L.A. County Sheriffs Department. She attended the Foothill Transit Annual Membership Meeting. She announced that C/Huff was re-elected as the six -city cluster representative as well as the Treasurer and Auditor to the Executive Board. Also that night, the City" On -Line subcommittee members held' their first "city chat' during which members communicated with each other from their respective homes. She commended staff for their efforts on behalf of the program. On May 11, she was guest speaker for the State Employment Development Department Veterans Job Fair held at the SCAQMD. The Finance Committee also met on Thursday and she attended the YMCA Golf luncheon on that day. She encouraged everyone to participate in the October 6 YMCA Golf Tournament. That evening, the Trails Master Plan was discussed jointly by the Parks &' Recreation Commission and the Traffic & . Transportation Commission. Any interested person is encouraged to contact the City for information and become involved in the process. On May 12, the Solid Waste Subcommittee met and as a result, the matter was placed on tonight's agenda. Council held a Goals and Objectives meeting prior to the regular Council meeting this evening. She spoke about the tragic passing of Date Martin "Woody„ Wood.' He will be greatly missed by this community and its young people_ The City hosted the grand opening of the L.A. County Sheriff's substation, which was attended by Sheriff Baca. She thanked the Sheriff's Department team for their efforts in getting the facility open. She thanked At Bibani and Judy from Photo Express for ;providing flood for the grand' opening. She thanked the many community members who have called her as a result of the newspaper article written: about her daughter, who suffers from fibromyalgia. CITY OF DIAMOND BAR 40 CITY COUNCIL STUDY SESSION 4# DISCUSSION OF ENVIRONMENTAL IMPACT REPORT SUBMITTED BY THE CITY OF INDUSTRY FOR THE PROPOSED INDUSTRY'' EAST END PROJECT MAY 22, 2000 1, CALL TO ORDER: Mayer O'Connor called the study session to order at 9:03 a.m. in Conference Room A, Diamond Bar Cite Hall, 21660 E. Copley Drive, Diamond Bar, California'. 2. ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Also present were Terrence' Belanger, City Manager; James DeStefano, Deputy City Manager-, Teresa Arevalo, Sr. Administrative Assistant; ,Tommye Cribbins, Deputy City Clerk, and. Consultants Peter Lewandowski, Environmental Impact Systems and Steve Sasaki, WUPA Traffic Engineers. 3. DISCUSSION OF ENVIRONMENTAL IMPACT REPORT SUBMITTED BY TH'E CITY OF INDUSTRY FOR THE PROPOSED INDUSTRY EAST PROJECT. DCM/DeStefano explained that the proposed project encompasses 6.5-million sq. ft. of buildings (151) on a total of 18.5 million sq. ft of land (425 acres). The project is about four times the size of the Brea Mall, which is about 1.5 million sq ft. and about four times larger than Disneyland (100 acres). D.B.'s entire industrial space along Lycom ng/Walnut Road is about 1003 acres. The buildings will range in size from about 10,000-sq. ft to about 800,000 sq. ft. A component of the project at (alley Blvd. and Grand Ave. is designed more for retail purposes (grocery, drug, shopping center, etc.). It is estimated within the EIR that about 7,600 jobs will be created as a result of this project. The project is designed to be serviced by, rail and by truck. These are primarily warehouse-type buildings based upon the site plan that has been presented to D. B. It should be pointed out that the City does not know what the specific land uses will be. There is a wide range of uses permitted within Industry's Industrial Zone. Industry cannot tell D.B.because they don't know. The development, market conditions and market demand will ultimately determine what goes there. D.B. is most concerned about the impacts to the City as it relates to traffic and land use compatibility. 'The immediate concern is that this project is located in the area adjacent to the mobile home park and the Hampton Court condominium complex and there are buildings, some of which will be rail served, that will create some impacts to these residential properties. The project is indicating a connection to Washington St;, which is of concern because it listed in the D. B. General Plan as a Residential Collector to remain as a cul-de-sac. Staff is concerned about the traffic that is proposed to use Washington Street. Beyond the immediate area of.land use; concern is the broader area of what the anticipated truck and vehicular trips will do to the intersection of Brea Canyon Rd. and SR 60, . and secondarily, Grand Ave. and SR 60. The project would utilize the increased capacity that is being developed at the Long (Beach and Los Angeles Ports. More and more cargo is arriving at those docks, the cargo is going to L.A. and then MAY 22, 2000 PAGE 2 CiTY COUNCIL STUDY SESSION headed east toward the rest of the United States. That truck traffic is coming through the San Gabriel Valley. Thus, a separate effort, the Alameda Corridor East project, is being proposed to upgrade railroad crossings at*55 different intersections throughout the San Gabriel Valley. One of the intersectionsidentified for improvement is the Brea Canyon Rd. and Santa 'Fe Railroad Crossing. In D.B., it is being proposed as an under crossing. The area on Brea Canyon Rd. that would require modifications is about one-quarter mile (1400 feet). With respect to traffic impacts to D.B., staff's concern is that because this is a very large project, it will generate a significant number of truck trips. The concern is that the remaining capacity in the roadway, particularly at the freeway intersection, will be occupied by a project of this size and scale. What that will require is that physical improvements be made to the existing roadways within D.B. and some of those improvements have an impact` upon residential and business properties. Steve Sasaki stated that, with respect to traffic, the EIR looked at a number of intersections including several in D.B.., which is what his review of the EIR focused upon. The 'EIR identifies mitigations or intersection improvements to the level where they identify all of the project and other impacts being mitigated or brought back to a Level of Service D. What that translates to are somevery significant road widenings. Within staffs report quick sketches were provided to illustrate the proposed improvements with respect to O.B. intersections and what types of improvements are needed in order to provide acceptable operating conditions. The illustration shows the existing lanes closest to the intersection and then puts boxes, around what is being added to each of those intersection approaches. As an example, the bridge that goes over the freeway on Grand Ave. is proposed to add five lanes, which is a major undertaking. Just east of the freeway ramps corning toward' D. B., the number of added lanes total six. At the intersection of Diamond Bar Blvd. and Grand Ave. proceeding toward Chino Hills, three added lanes are proposed.for one side of Grand Ave. The EIR indicates that buildings in that area will need to be acquired and demolished. What does that mean to the City of Diamond Bar? Essentially, there were no specific costs or designs for these improvements included in the EIR. However, based upon his experience, it would be safe to say that the costs of the improvements would translate to I O's of millions of dollars. The project makes up a significant percentage of the share but they also identify other agencies as providing their share of these costs on an intersection by intersection basis. (See Table 25 of the EIR) DCWDeStefano pointed out that the analysis, in terms of the identified impact of some of these intersections and the share in allocation resources needed to improve those intersections, is based upon' a forecast of the year 2020 condition; which takes into account the current situation, the proposed project and any known proposed projects in the immediate area that may have a similar' impact upon those intersections. As an example, it would incorporate a building within the Gateway Corporate Center that D.B. has in play that would be occupied by the year 2020, so it is a cumulative analysis of all of those impacts. MAY 22, 2006 PAGE 3 CITY COUNCIL STUDY SESSION Mr. Sasaki stated that the impact is: cumulative of their project as well as other projects. What happens sometimes is that as certain thresholds are reached within the definedroadway or existing roadway, the costs are more minimized if you already own the right-of-way. Once you begin to expand beyond the right-of-way i.e. taking of buildings, acquiring right-of-way, which requires a taking of property anchor relocation of businesses, the cost can go up exponentially.` Adding a little more traffic could translate to a disproportionate increase in cost. This analysis is reflective of all of the traffic; however, by doubling the project, it may actually increase the cost by five times, so it is not straight one-for-one. DCM/DeStefano stated that the analysis table was provided by the City of Industry. Mr. Sasaki explained that one of the other important factors revealed through the study was that while it is identified these number of lands and what sort of widening is required, there are indications that a fair share may be provided by the project toward these improvements but there was not such a specific requirement that was stated. At this point, there is not a specific requirement to actually` provide these fair shares that are identified in Table' 25. There is merely an indication that this is what the share would be if they chose to provide funding toward the improvements. The document identifies that there are significant improvements and very significant mitigations or roadway widenings that are needed, 'in part due to the project. DCM/DeStefano stated that because this is primarily a truck -oriented project, staff believed that the greater portion of traffic will arrive and depart from ,the Brea Canyon Rd./SR 60 interchange. Although they can reach the site from Grand Ave. based upon the proposal, staff believed that because traffic is originating from the west ports, the trucks will use Brea Canyon Rd. to- get in and out of the site. Mr. Sasaki stated that from a traffic perspective, if these become the mitigations that are identified for these improvements, it may be that a project of a large size may be able to provide; contributions and that is with the caveat if they actually provide their fair share portion toward these improvements. It is also recognized that D.B. will be providing a proportionate share as well. The cost could'be prohibitive as far as the type of project Industry is trying to implement. Therefore, it could serve to make a project unfeasible because the improvement costs to build these types of improvements would be too great for a smaller project such as smaller projects in D. B. M/O'Connor said that when she read the EIR, she got the impression that traffic would come in off of Grand Ave. Mr. Sasaki replied that Industry assigned about 20% of the industrial -related traffic to Washington specifically, so there was a significant amount of traffic projected to use Brea Canyon as well. MAY 22, 2000 PAGE 4 CITY COUNCIL STUDY SESSION ClHerrera asked if the suggestion for the five additional lanes for the Grand Ave. bridge would involve only the City of Industry side in the Honda Dealership area. Mr. Sasaki responded that the report does not specify how the improvements will be done, which is, one of the details staff would like to see. DCMIDeStefano stated that, in some cases, the report hints at the impact but it is not specific enough. For example, when it speaks to the Grand Ave. widening, it talks aboutthe necessary removal of parking from Burger King and the Honda Dealership but it does not say whether it is three feet of parking or more than that and it does not indicate what impact it might have on the operation of the businesses. It would be easier to take three feet, for example, from the Burger King than it would be to take three feet from the Honda Dealership. This is an issue that staff has had with the report because the .impacts are not articulated in enough detail. The same thing occurs at Brea Canyon Rd.lGolden Springs Dr. and the SR 60 where there is a discussion about the need to increase right-of-way and the report does not get into the details sufficiently to understand what impact it may have to business. In response to C/Herrera, Mr. Sasaki indicated that, with respect to Grand Ave. and D.B. Blvd., there are no: specific details, although the report references the taking of businesses. Peter Lewandowski referred to the staff report handout, which provides an overview of the project. The EIR has been prepared in accordance with the California Environmental Quality Act (CEQA). Industry has released the document and has established a 45 -day comment period ending June S. Comments must be submitted in written form to Industry within that comment period. The importance of comments are twofold: In art objective setting; the intent is to insure that the document fully addresses the impacts and that there is informed decision-making that takes place. That mayor may not be the consequence in this in The second major importance of the comment period is that in theevent that litigation takes place dealing with the impact in the environmental process, the only issues that can be raised in that litigation deal with any comments that may have been raised. So, speak now or forever hold your peace. If this project moves forward in a different legal forum, the only challenges that could be made would be based upon comments that are submitted on the document. Therefore, the June 5 date is critical. Comments can be submitted after that time but Industry has no obligation to prepare a written response to those comments... The second item contained in the staff report is a project description. This is a 6 million -sq. ft.- industrial use project. The document is represented to be what is called a Program Environmental Report, which basically says that they do not really knew a lot about the project but they are going to create a large or generalized analysis and hope to cover everything and if further projects come along that they didn't consider, they will conduct a further environmental review. Those same statements were made relative to the Wohl and Plantation projects. He understood that Industry has not MAY 22, 2000 PAGE 5 CITY COUNCIL STUDY SESSION provided DB. with notice as future projects come along. Consider the possibility that Industry will conduct further environmental review and if that occurs, it may occur outside of a public forum in which there might be opportunities to submit additional comments. Once the Program ''EIR is adopted, the barn door stands open and any technical issues might have to do with the color of the buildings more than functionality or the appropriateness of the; land use. He pointed out that although it is a Program EIR, starting in June, 2000, Industry intends to commence construction of a 775,000 sq. ft. rail -accessible industrial use Phase I which is located generally at the intersection of Cheryl Ln. and Brea Canyon Rd. The specific location is not specified. The document says that the applicant deserves the right to pick and chose, move and shift. No: construction can start on the site until the City has completed the environmental process. The environmental process starts with the 45 -day period ending June 5. The City is obligated to provide written responses. Once those responses are formulated, the Industry City Council can certify the EIR, approve any other discretionary actions such as a Tentative Map or, any Conditional Use Permits and then construction could commenceatthat time. June seems bit optimistic since the comment period ends the beginning of June. But it does point out the leniency with which the first phase will commence. The document also points out that Industry will mass -grade the entire 400 acre site at one time over a twelve month period, again starting in June, and that all of the associated infrastructure including the extension of Washington St. all the way through to Grand Ave. (Street "A") will be part of the initial phase infrastructure improvements and infrastructure improvements might take two years to complete_ DCM/DeStefan6 stated that other than the necessary upfront costs, it would not be unusual for a developer to grade the entire property because that affords them the opportunity to quickly build buildings based upon the market conditions. Mr. Lewandowski stated that the next section of the staff report deals with environmental impacts. Relative to land use there are three bullets: the EIR basically says that Industry is provided carte blanche to do whatever it wants on the site, but there are indications that two major industrial buildings ranging from 400,000 to 500,000 sq. ft. (Building #22 & #23 closest to Alder Lane) are scheduled to be constructed up to 6.0 feet from the property line. DCM/DeStefano stated that Building #99 is a rail service building and the EIR schematic talks about spur lines that would come off of the main line to the individual buildings and could be up to the property line. D.B.'s industrial setback would likely be less than 60 feet because this City's bu"lldings would be smaller. The setback 'is generally based on the height of the building. Although there is no detail in the EIR, the Industry buildings are probably 30 to 45 feet high and most will. .look like two story building that currently exist on Brea Canyon Rd. or off of Grand Ave. MAY 22, 2000 PAGE 6 CITY COUNCIL STUDY SESSION Mr. Lewandowski said that those are reasonable assumptions. However, the document did not have reasonable indications relative to the height of the buildings. Theoretically, they could be taller but practicality suggests that they will be similar in appearance to what currently exists. The 60 ft. reference (setback) is the building location and it does not specifically indicate outdoor activities such as storage, loading/unloading, spraying activities, etc. which could theoretically occur up to the property line separating the two adjoining uses. There is no specific indication as to how far the rail line is set back from those existing homes and theoretically, they could abut up to the existing property lines_ The industrial buildings range in size from 6,000 -sq. ft. to 870,000 -sq_ ft. but there is no requirement that buildings of smaller or large size cannot be constructed on the site. There is no limitation concerning the outdoor activities such that uses could occur 24 hours a day and those uses could include outdoor activities involving hazardous, flammable, corrosive or explosive materials. No performance standard is specified relative to the operational characteristics of :those uses so there could be noise, fumes, air and other types of environmental conditions originating from those uses. He pointed out that Steve Sasaki earlier spoke to the Traffic and Circulation portion of the document. It is important to acknowledge that the EIR does not tell us what the impacts are. It only makes broad representation as to "we need some more land" and it will take some effort to determine whether that would be accommodated through re -striping activities or whether additional right-of-way would be necessary. He said that all we can do is: to team what the EIR tells us and what our own experience might suggest. It is important to point out that Industry can move forward with this project absent these details. According to the document, Industry could say they tried their best and,D.B. is non-responsive. We told there about it and they should have done it but they didn't so we, as the land use entitled agency, will move forward with the 'project_ What the implications are of not improving the streets as identified is the deterioration in the levet of service in the existing traffic. The consequences are relative to quality of life and circulation issues within D.B. The first intersection is Grand Ave./SR 60 ramp. According to his note, Mobil Oil references the loss of 6,000 -sq. ft. at the location. Between Golden Springs Dr. and SR 60, there are no City businesses. There is a golf course and a parking lot, so the 6,000 -sq. ft. has to be the Mobil Station on the northeast corner. The EIR suggests that that building may have to be demolished in order to accommodate the right-of-way improvements. C/Huff asked if the document speaks to the worst, case scenario mitigation possibilities. Mr. Lewandowski stated that if they would try to do a reasonable representation and state the impacts, it does not provide any detail and therefore, he believed it was a mix of the two. The document tries to do a fair job relative to assessing off-site impacts but it in itself acknowledges studies have not been done and it doesn't know whether re -striping and narrowing specific lanes could serve as a solution or whether additional right-of-way is required. It does specify that those decisions would occur at some later unspecified time: MAY 22, 2000 PAGE 7 CITY COUNCIL STUDY SESSION In response to M/O'Connor, Mr. Lewandowski explained that the document makes some reference to the relocation of affected businesses. Whether displacement means relocating somewhere else, the document does indicate that relocation is of feasible or likely in the immediate area: DCM/DeStefano said that relocation is unlikely in the immediate area because of a lack of land for those purposes. Mr. Lewandowski indicated that at the D.B. Blvd. and Grand Ave. area, there are lots and lots of street improvements indicated, some of which are a result of other activities, some of which are predicated by the project and involve major improvements. The document points out that at least two banks would lose their drive-through areas. In all likelihood, the entire Vineyard Center would have to come out or be shaved way back such that only a portion of the useful right-of-way remains. He responded to CM/Belanger that the study does not in any way utilize D.B.'s;General Plan. In reply to M}O'Connor, Mr. Lewandowski indicated that the specific area of the widening is not detailed so that one of the questions that D.B. has to ,ask is where is the commencement of the wideningand where is the termination of the widening. The library and the fire station are far removed from the intersection but they could definitely be impacted. In order to minimize the widening, the median might be removed. In response to C/Huff, Mr. Lewandowski stated that most of the increased traffic would be people traveling to and from their work and related trips. The D.B. General Plan is very speck relative to allowable truck access roads and most trucks are prohibited on these roadways. If you are already at Level of Service D (at capacity) you could look at alternative routes or reorienting the project'to try to redirect the traffic impacts. C/Huff wondered if Steve Sasaki had looked at ways that D.B. could encourage traffic to get off the freeway and travel in an opposite direction of D.B. There may be other strategies that Q.B. can incorporate to drive the traffic toward Industry so that they are not coming through what is already a dysfunctional area In reply to MPT/Ansar, Mr. Lewandowski indicated that Industry freeway improvements, such as the CalTrans SR 57/60 -interchange project and arterial improvements, are part of the analytical process -that one .goes through. "CalTrans is a subject where you alight identify what your proportional share is, but I'm not sure that CalTrans is the mechanism with which to receive those funds." He speculated that no funds would be provided to CalTrans; CalTrans would have the authority to ask for those funds but in his experience, CalTrans does not make such requests. MAY 22 2000 PAGE B CITY COUNCIL STUDY SESSION DCMtDeStefano stated that the EIR indicates that there are no impacts to the freeways, which is likely distinctly different from the on and off ramps because the document talks in other areas about the need to modify or add capacity in other ways to the on and off ramps at Grand Ave. Mr. Lewandowski said that, with respect to Brea Canyon Rd. and Lycoming Ave., it appears that some additional parking would be shaved off of the Shea Business Center but there would not be a major impact to 4hat area. The Discovery World Learning Center, might be more significantly impacted because that school is relatively close to the right-of-way. ARCO would lose certain areas including the pump areas close to the roadway. There is a vacant lotposted "Farmer Boy" which is a pending, project in the City and not having seen a site plan, it is difficult to know what the impact might be but frontage and theoretically some of the parking associated with that use would be lost. The Adelphia building is within six ft, of the sidewalk area. The identified improvement'; need` for this area"is possibly 10 ft., so it is possible that there could be a significant ` impact upon that business. At minimum, the right-of-way would extend all the way up to the building making pedestrian traffic more difficult' Relative to Brea Canyon Rd. and SR 60 westbound ramps, it appears as if the In -and -Out Burger would go, Mobil 'Oil's large pole sign would have to be relocated, and there would be some impact to exit the station at minimum the loss of the pump areas closes to Brea Canyon Rd. Relative to Brea Canyon Rd. and Golden Springs Dr., MacDonald's would lose its drive4hrough window. Also, the Chevron Station would be impacted due to the loss of its closest pumps. Impacts upon "the remaining intersections appear to be accommodated within the existing right-of-way or the. joint uses are setback so that Brea Canyon Rd./Washington St and Brea Canyon Rd./Pathfinder Rd would not be significantly impacted. Washington St. is designated as a residential street. The extension of Washington into the project site would result in a reclassification of that roadway. Reclassification of that roadway; in his opinion, would necessitate the City initiating a General Plan amendment amending its Circulation Element to change Washington from a Residential Collector to Collector or some, such designation. Also, relative to the various street improvements,, the roadways are classified by their functionality. Many of these arterials, which will go from two lanes to' five lanes, may also need to be re-classified such that in addition to the re -designation of Washington, some of the other affected streets such as Grand Ave., Brea Canyon Rd. and its various intersections might also need to be re -designated. He further stated that the recommendations resulting from the Ir IR as stated in the staff report, points out that Industry is the land use authority. D.B, cannotstop Industry from approving the project, approving,; the Tentative Map: issuing Use Permits for the various activities, He would defer to legal counsel whether industry has the authority to push Street W into Washington Street without D.B.'s approval. In all likelihood, Washington St. is improved to D.BAncorporated boundaries, so Industry will build on the other side of it and Washington, St. could become the Collector street identified in the EIR without necessitating any actions on the part of D.B. The project is predicated by executed disposition and development agreement What the document specifies is that Industry anticipates revenues of $5 million a year if MAY 22, 2000 PAGE 9 CITY COUNCIL STUDY SESSION the project is approved. At the end of the lease, the estimated value of the improvements are $1-2 billion that Industry stands to gain should this project be approved and the lease runs its term. Thus, there certainly are economic incentives to Industry to approve this project. This appears to be a done deal. He re-stated'the five recommendations contained in staff's report: • Authorize the City Manager to submit written comments on the DEIR to the Lead Agency within the ' specified comment period, including, recommendationsconcerning possible changes to the: proposed project to reduce or eliminate impacts upon Diamond Bar, its residents, and businesses; • Authorize the City Manager, to work with legal counsel to formulate written comments ,on the DEIR in order to ensure compliance with CEQA and to . retain future options and opportunities for the City; • Authorize the City Manager to commence a constructive dialogue with representatives of Industry to mitigate the potential impacts associated with the proposed project. Encourage community residents to submit written comments to Industry prior to the close of the comment period on June 5, 2000; and Return to the Council at an appropriate future date with an update concerning the status of the Industry East project. DCM/DeStefano stated that the project could be re -oriented to reduce some of its impacts. The no is zoned industrial. Industry's purpose is to provide property for industrial purposes. So the property was going to be developed for industrial uses at some pointin the future and the future is here. From staffs perspective, we understand that it is industrially -oriented but we believe that there could be some modifications made that would lessen its impactstoD.B. or lessen its impacts to key intersections in D.B. As an example, as a staff, we do not see the need for the connection of Washington St. 'Washington; on the Industry side, could be turned into a cul-de-sac. Further, staff would tend to believe that the undercrossing that Industry is proposing between Building #19 and Building #20 should be located further to the northeast near ',Libbey Glass to push the project and its truck emphasis further away from the Brea Canyon Rd. freeway intersection. Staff would further determine that this road ;where the under crossing is now proposed; be cul de-sadd on the Brea Canyon Rd. side. The intent' is to push more of the vehicular ,and truck traffic to 'Grand Ave. The purpose is that Grand has more capacity to absorb those impactswith more opportunity at ° the freeway interchange - not meaning that Honda is taken, but there is a lot of room on the other side of the freeway where freeway, widenings could occur to accommodate a reoriented project. In addition, the undercrossing that is proposed on Brea Canyon Rd. should be examined in terms of possibly relocating it to possibly the Lemon Ave. crossing: MAY 22, 2000 PAGE 10 CiTY COUNCIL STUDY SESSION The idea is that while the project will create impacts and opportunities no matter where it goes, that industry's EIR shows more delay and more cars being stopped at Lemon Ave. than it does at Brea Canyon Rd. If that is the case, then possibly putting the undercrossing at Lemont inay be beneficial in two ways: That it is less disruption to D.B. businesses and residences, but it also then means that the traffic coming off of the freeway instead of turning on Brea Canyon Rd. to the site would go to the undercrossing to avoid the freeway and then come in through the industrial park that is already in existence in Industry. Finally, more specifically, while this is,a site pian conceptual programmed EIR, with that schematic concept, there is nothing that specifically says that Buildings 22 and 23 can't be reoriented more ,like Building 19, the idea being .that less of the building is immediately adjacent to the residential properties. The larger building (#22) could be moved 90 degrees and the small building (#23) could be reoriented to lessen the truck bay doorsand the impacts to adjacent residential. Council question and discussion period: WO'Connor asked if there is a fence at the end of Washington Street and whether it is on D.B. property or Industry property. If the fence is on D. B. property, could the City be forced to remove the fence? Could the City make the end of Washington St. a cul-de-sac like it did with the end of Sunset Crossing Rd? DCMtDeStefano responded that there is a fence but he did not know on whose property the fence sits. Unless for some legal reason, the City is required to take the fence down, D.B. shows Washington St. as a cul-de-sac. He indicated that the street is about 110 to 120 ft. wide. MIO'Connor asked if Industry would have to take D.B. to court to change Washington St. if it was made into a cul-de-sac? CM/Belanger explained that Washington St. is not an existing roadway that is being closed down. The roadway does not exist. It is not connected to Grand Ave. If an existing roadway was closed down, Industry might have. a case. C/Herrera asked if the comments prepared prior to June 5t" in response to the DEIR will be in the nature of questions, concerns or adverse impacts as the City of D. B. sees them in order to be used at some future time. Mr. Lewandowski said that C/Herrera raised a question that would need to be. answered by legal counsel. Typically, comments are drafted to elicit responses, to identify issues and points of concern ;and to suggest that there may be alternative mitigation measures or project alternatives that need to be considered and to point out what the person commenting may believe to be technical and procedural defects with the information presented in the EIR. The first intent is to allow the project decision -makers (City of Industry City Council) to be able to make an informed decision concerning the impacts of the project. The secondary intent is MAY 22, 2000 PAGE 11 CITY COUNCIL STUDY SESSION to preserve and to retain further; opportunities for a legal challenge should constructive dialogue prove ineffective. C/Herrera asked if part of the comment would be the economic loss D.B. will experience with the displacement of businesses. Mr. Lewandowski responded that there are no limitations on the comments that can be raised. Typically, in environmental parlance, economic considerations are given a back seat to environmental concerns. You can raise economic issues but only to the extent that you can say anything you wish. But under CEQA, economic considerations only manifest as worthwhile comments if they translate into some physical change. Environmental is primary and economic is secondary. M/O'Connor asked if Industry is required to notify businesses and residents of this pending project. Mr. Lewandowski responded that under CEQA, the only obligation is to provide a published notice in a newspaper ofgeneral circulation. Under Industry's own Municipal Code, they may have other noticing requirements concerning adjoining property owners: DCM/DeStefano stated that Industry published the notice. He believed that Industry has a 300-fL public hearing notice requirement but whether that extends outside of their boundaries Lander their own rules is what we don't know. In response to C1Huff, Mr. Lewandowski explained that he saw no reference in the document to the impact of their project on the AlamedaCorridor East. DCM/DeStefano said that the Industry EIR does not reference the Alameda Corridor East project and it should because it is part of the cumulative impact, not in the case of buildings being constructed and traffic being generated, but in the case of traffic and trips on Brea Canyon Rd. specifically. The Alameda Corridor East project talks about some driveway closures, etc: In particular, the main entry into the Metrolink station would be relocated, according, to their. drawings. No document discusses an expansion or relocation of the Metrolink station. He believed it could'' be assumed that the Metrolink station's= parking area could. be expanded, because as a part of the grading effort for the Majestic project, it would be likely that the adjacent area would be graded flat as well. C/Huff. pointed out that there is already overflow parking from the Metrolink station to Washington St. In addition, Brea Canyon Rd./SR 60 area looks to be greatly impacted by this project. He wondered if the ;analysis could include an impact study of moving the Metrolink station up by Grand Ave., which has higher capacity, and seeing what that would do as far as reducing automobile impact in its current area, MAY 22, 2000 PAGE 12 CITY COUNCIL STUDY SESSION In response to MPT/Ansari, C/Huff stated that he and CM/Belahger saw the schematic in January, 2000. The traffic analysis was not completed and they had no indication of Washington St. going through even though they asked if it could go through. D.B. indicatedthat it was not consistent with the, General Plan. While it is not impossible, it would be very highly unlikely and improbable. Over the last couple of years, Industry has made 'a concerted effort not to get caught in a situation like they did with the MRF where they came up with something very obnoxious and they received a lot of opposition from neighboring cities. To that end, Industry has worked with the Tres Hermans Conservation Authority because they are the largest landowner in the City of D.B. and we can hurt them in other ways, which they recognize. For years, there were rumors of an industrial project to be developed on their property and we did not know what the impact would be. In working with Industry, we have to keep in mind that they are primarily a business. What D.B. has to do at this point is to try and make the best sense out of this that allows them the use and reduces the negative impacts to our neighborhood. He felt that D.B. needs to discuss this with Industry to share with them some of the key areas of concern that we have_ We have been touting the number of jobs that we have created in DR in the Gateway Corporate Center. This project creates a tot more jobs in close proximity, some of which are very good paying jobs. So there are positive impacts - we're focusing on the negative impacts and we should, because that's what we feel. MPT/Ansari said this is what D. B. has to respond to by June 5 because if we don't respond by June 5, we'll be left out in left field. We need to schedule a town hall meeting on this so that the people in the community know what's going on. Syed A. Qaisar, 631 Alder Lane, said he is concerned about the quality of life of D.B. residents. City of Industry has been totally oblivious to this issue. What they are focused on is $1.2 billion. MPT/Ansari said that D.B. needs to get letters from residents. They have to be part of the .lune 5.respponse. They have to know and have the ;same input that the Council has received today: C/Herrera suggested that the Council meet again soon, allow staff to begin working on the response and schedule a third meeting on June 1 to review the comments before they are submitted. MPT/Ansari said that when D.B. was fighting the MRF, many letters came in from the residents of the community that became part of that document. She felt that Council needs more feedback from people in the community and she would like that to be a part of the ,;lune 5 response. DCM/DeStefano said that the issue staff faces is the very limited number of days and hours to finalize a response. He suggested that the Council focus on the June 50 date and give some direction to staff as to the level of response that you would MAY 22, 2000PAGE 13 CITY COUNCIL STUDY SESSION like staff to provide. Within the time period that is left; there may not be enough time to provide comments, have Council review the comments and then correct the comments. It may be more a matter of providing staff with the guidance that is needed so that the focus can be toward the June 5 deadline. MPTIAnsari felt Council should follow the comments recommended by the consultant. CfHuff said that written comments have to be made in order keep the door open, which gives D.B. the ability to litigate if it cannot negotiate. So we have to have a response and it has to be pretty comprehensive. C/Huff moved, CJHerrera to recommend the five actions recommended in the Staff Report dated May 22, 2,000 and convene a second Council meeting to approve staff's responses. Karen Powell, 155 E. Jefferson Avenue, Pomona, said that when she tried to reason with the City of Industry not to demolish` Currier Ranch, it didn't happen. They have made up their minds that they are going to do what they are going to do. The only thing that stopped bulldozers in her case was to file a lawsuit. She believed that reason will not prevail and that the City's only hope is legal' action. The environmental concerns are the issues that will be heard in a court of law. Industry has their agenda and unless you can fight them on environmental issues and concerns she believed they would proceed with their project` because they have the lawyers and the money. The 1 Currier Ranch meets state and federal guidelines as an historical landmark. The outbuildings would have been bulldozed and the main house would have been relocated somewhere inside a chain link fence if she had not filed a lawsuit to stop them. MIO'Connor called for the vote. Motion carried by the following Roll Call vote: AYES. COUNCIL MEMBERS Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS -None Brian Bufkin,' 21307 Cottonwood Lane, said that yesterday he circulated a petition to keep Washington St. as a cul-de-sac. In one day, he obtained 91 signatures and asked if the petition would be of use to the Council. M/O'Connor felt that the Petition would be helpful to D.B. and suggested. that he also forward a copy to the City of Industry as part of hisresponseto the EIR. June 5th is the deadline to respond to the EIR. Any change to Washington St. would require an amendment to the City's General Plan. Therefore, it is unlikely that a change will occur. MAY 22, 2000 PAGE 14 CITY COUNCIL STUDY SESSION Linda Ladner, 21217 Washington St. #47, said that her walls are thin and any traffic coming through the area will create >a big impact to the residences in the area. There are school taus pickup points and many children in the area. In addition, the -Metrolink traffic backs up ail the way along Washington St. to' the mobile home park because there is insufficient parking at the station. Her main concern is the noise and air pollution that will be created by this project. She asked why the entrance isn't being routed to Valley Blvd. or Grand Ave. instead of Washington St. There are cement barriers at the end of Washington St. M/O'Connor stated that Washington does not allow truck traffic. When the Hampton Court residents write their response letters, they may wish to address their property value concems. Raymond Shutay,'619 Alder Ln., stated that since Industry's property borders the freeway, has it been considered that Industry build its own exit ramp and roadway into their property off of the SR 60 much like' the Crossroads exit by the 605 freeway. Mr. Lewandowski said he does not believe that possibility was,addressed in the EIR. However, it would be a worthwhile comment to make in a response_ Mr. Shutay said that it would have considerable impact on how r much traffic would be going to Grand Ave. and Brea Canyon Rd. Mr. Bufkin said that some of the plant -wide paging systems are quite loud and can. be heard from a considerable distance_ The adjacent residents (Hampton Court) would want some assurance that these systems would not shatter the quality of life as well as some assurance that their upstairs bedroom would not be flooded with light every night: CM/Belanger stated that individual property owners need to keep themselves apprized of Industry's schedule and articulate their concerns before the Planning Commission and City Council of the City of Industry at the time that these buildings are approved, because it is at that point that conditions are built into the CUP (Conditional Use Permit) that would limit light, noise and things of that nature. DCM/DeStefano stated that at this point, the EIR talks about the rough outline of a project. In terms of development standards, setbacks, performance standards, noise, odor, glare, etc., those would be mitigated through the City of Industry's development standards. All of us have to remain diligent with respect to the specific project to insure that those development and performance standards are built into the, project to specifically mitigate any impact to the adjacent property. CM/Belanger said that the best way to do that is to ask that your name be included on their City Council and Redevelopment Agency agendas and minutes: MAY 22, 2000 PAGE 15 CITY COUNCIL STUDY SESSION In response to M/O'Connor, Mr. Lewandowski explained that the EIR contains minimal discussion of the parking. Each use would have to be; individually reviewed by Industry once a specific development application is submitted. Industry would then look at each parcel's specific application to determine compliance with its own (Industry's) requirements and each parcel would have to provide sufficient on-site parking. DCM/DeStefano said that it will depend on who the specific user winds up being, and whether it is manufacturing or warehousing which will determine the ultimate ratio of truck versus automobile parking and will be a detail discussed at the individual site plan review stage. It is not something that is discussed in a broad- based EIR. In response to Clyde Hennessee, DCM/DeStefano stated that the City of Industry has acouple of different grades of commercial property but, this has been zoned for many, many years as their broad-based industrial property. There are a wide variety of land uses that are permitted within this zone and they will ultimately make their protect decision one unit at a time when they know what the development is proposed to be: Mr. Lewandowski indicated to Clyde Hennessee that the zone could range in use from a smelter and slaughterhouse to distribution facility. MPT/Ansari suggested that a representative of D.B. attend all of the Industry City Council and Redevelopment Agency meetings related to this project. MPT/Ansari moved that a staff member attend every City of Industry City Council and Redevelopment Agency meeting related to this project. C/Herrera did not believe a motion was required because staff, senses Council's concern and all it requires is Council direction, MPT/Ansari reiterated her concern about getting the word out to the residents of D.B. that this project is forthcoming; C/Herrera said that representatives of the two residential groups that are most affected have been notified. Perhaps the City could notify the businesses along Grand Ave. to make them aware of the proposed project, the possible widening of the street and potential impact to their businesses. M/O'Connor said that Golden Springs Dr. and Brea; Canyon businesses should also be included: C/Herrera said that her request for a follow-up meeting prior to June 5 is for Council to give more definitive and final direction before the comments are submitted. MAY 22 20€ 0 PAGE 16 CITY COUNCIL STUDY SESSION Mr. Lewandowski stated that the approach to the comments should be to help understand what the impacts of the project are and obtain clarification if clarification is necessary to identify issues that may not have been fullyfleshed out. So the first goal of the, comments is to learn about the impacts and to better understand the project. The second goal of the comments is that once those impacts are understood, to suggest alternatives which might be conditions of approval, redesign, alternative site configurations and so forth. CM/Belanger indicated to MPT/Ansari that, as always, the City walks a fine line between information and organizing Providing a notice of the fact that the EIR exists is one way to do it. The gentleman who walked around his neighborhood and obtained 91 signatures could have said to the people he spoke with to get their names on a mailing list with the City of Industry. Ultimately, the property owners' interests are just that. If your property is immediately affected, you have to deal with it as a property owner. There is ,also the overal l City's interest that deals with impacts on City property, all of which you all own. Martha Bruske liked the idea of a town hall meeting as soon as possible. She also thought it would be good for the City to send a letter to every residence as soon as possible telling them as much as possible about the situation. Council concurred to schedule its next meeting for Tuesday, May 30 at 6:30 p.m., location to be determined. The meeting is open to the public: Sally Collard asked how Industry is able to commence grading in June. CM/Belanger responded that this is within the City of Industry's authoritative jurisdiction. It is their Development Code by which the project is being built. If the project were being built in D.B., they would come to us for the grading permit. The project is being built in City of Industry so they go to the City, of Industry for their grading permit. He did not know if they are close to being able to grade.' Mr. Lewandowski said that the question is whether the issuance of a grading permit is a discretionary action subject to CEQA, r or is it a ministerial action, such as the issuance of a building permit, wherein CEQA does not apply. CM/Belanger stated that in D. B., most of the City's projects have a flora and fauna impact. So no project gets a grading permit prior to the time of final map. He did not believe that the environmental documents talk a lot about the impacts on flora and fauna. They are mostly external impacts. The question of grading pen -nits may be an issue and they may be treating it as a ministerial act. One way to find out is to make a call: CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive APRIL 279 2000 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led ed in the Pledge g Y of Allegiance b Commissioner Stone. ROLL CALL: Present: Chairman Annette Finnerty, Vice Chairman Patty Anis and Commissioners Jeff Hull and Eric Stone. Commissioner Martin Torres arrived at 7:10 p.m. Staff Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent and Debbie Gonzales, Administrative Secretary. SPECIAL PRESENTATIONS: The Commission presented plaques to the following individuals and groups in appreciation for their donations to the Citywide Youth Track Meet: Elston Butler, President of Future Trends Marketing Group, volunteered to coach youth basketball. The group donated approximately $3,000 for the purchase of T= shirts. Pam Arnold, member of the Lord's Place Church, was active in getting the church to donate 500 bottles of cold water for consumption at the track meet. MATTERS FROM THE AUDIENCE: Tom Pruitt said hello tothe veteran Commissioners, a waren hello from Yvonne Pruitt and welcome to the new Commissioners. Pop Warner has enjoyed terrific. support from the Commission in the past and he is sure that the support will continue. 1. CONSENT CALENDAR: 1.1 Minutes of March 23, 2000 regular meeting. APRIL 27, 2000 PAGE 2 PARKS & REC COMMISSION Commission in the past and he is sure that the support will continue. 1. CONSENT CALENDAR: 1.1 Minutes of March 23 2000 regular meeting. On motion by C/Hull, duly seconded, the minutes of the March 23, 2000 regular meeting were approved as presented by the following Roll Call vote: AYES: COMMISSIONERS: Hull, Stone, Torres, VC/Anis, Chair/Finnerty NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 2." INFORMATIONAL ITEMS: 2.2 Capital Improvement Program (C.I.P.) - Oral Report 1. Skate Park Peterson Park CSD/Rose reported that construction is proceeding on schedule and the park is slated to open about the second week in July, 2000. VC/Anis asked if a fence will be installed around the facility during the concrete curing process. CSD/Rose stated that there is already a fence around the area. One option is to fill the base with sand and another option is to plug the drains and fill it with water. The specifications call for sand. However, water seems to be a bigger deterrent for people trying to use the facility before the concrete fully cures. 2. Community/Civic Center CSD/Rose reported that at its May 2 meeting the Council will consider a possible site for this project. A Request for Proposal was forwarded to approximately 60 plus architects. Five or six of the architects appear to be interested in the project because they have called the city with questions. Several architects plan to attend the City Council meeting on Tuesday night. Proposals are due back to the city by May 26. 2.3 Trails Master Plan APRIL 27, 2000 PAGE 3 PARKS & REC COMMISSION CSD/Rose stated that a joint meeting with the Parks & Recreation and the Traffic & Transportation Commissions will be held on Thursday, May 11 2000 in Room CC -8 of the SCAQMD Headquarters Building from 7:30 p.m. to 9:30 p.m. The purpose of the joint meeting will be to receive a status report and to discuss the Trails Master Plan. Survey cards were included inthe April edition of The Windmill and handed out at the City's Birthday Party. Approximately 30 to 50 survey cards were handed in to consultant Marlene Roth at the celebration. There has been a better public response to this project than there has been to the Community/Civic Center project with respect to completed surveys. He explained that both Commissions are involved because the Trails MasterPlan includes bike paths on city streets as well as, hiking trails, etc. Chair/Finnerty suggested that the Commissioners consider whether they would like to be directly involved with the Trails Master Plan project. CSD/Rose stated that there will be positions open for two, Commissioners on each of the following. committees: 1) User Group Committee 2) City Birthday Party 3) Trails MasterPlan 2.4 Diamond Bar Community Foundation Report: Chair/Finnerty reported that the Foundation has conducted two meetings since the last Parks & Recreation Commission meeting. The Foundation is fully formed with 11 Board Members including Chair/Finnerty: J.J. Dinkin Mangal Gulshan, Mack Kuykendall, Dexter MacBride, Daniel Oaxaca, Mayor Debby O'Connor, Council representative, Orien Pagan, Eileen Tillery, Allen Wilson and Andrew Wong. The City is currently providing much needed support. Seven of the 11 Board Members attended a grant writing and appealing for funding seminar presented by the Walnut Valley Unified School District. The foundation intends to raise money to fund community projects. Chair/Finnerty responded to C/Stone that there are no professional members of the board and that there are no funds available to hire professional services such as grant writing and secretarial. Successful grant writers do not work on contingency. Even though staff member Kim Crews has grant writing experience, she has other full time duties and does not have the time available to devote to grant writing. CSD/Rose reported that he and RS/Olivas visited a tennis court this evening. Mr. Hsu was at the location teaching a class. As a result, the Sheriff was contacted. APRIL 27, 2000 PAGE 4 PARKS & REC COMMISSION RS/Olivas said he advised an individual that he was in violation of the City's Ordinance and Mr. Hsu left the park under escort. As the'firstindividual was leaving the park, another individual arrived and was also asked to leave the park. Deputy Castro arrived on the scene and RS/Olivas apprized him of the situation. Following a discussion with the second party, Deputy Castro escorted the individual to his vehicle. CSD/Rose stated that the Sheriff's Department asked city officials to document the problems. If these situations occur on a regular basis the city can seek a restraining order to restrict the individuals from going to the tennis courts.' In that case, if the individual goes to the tennis court he is subject to 'arrest on a misdemeanor violation. 2.1 Recreation Report . RS/Olivas presented staff's report for the following events: 1. Citywide Track & Field Meet, 2. Youth indoor soccer 3. Youth Baseball 4. Adult Basketball 5. Adult Softball 6. Contract Classes 7. Tiny Tots , S. Day Camp 9. Concerts in the Park 10. Adult Excursions 3. OLD BUSINESS: 3.1 City Birthday Party evaluation CSD/Rose reported that the City Birthday Party was held on Sunday, April 9 at Peterson Park. It is estimated that between 5,000 and 6,000 people attended the event. Over 100 booths were operated by non-profit organizations and about 60 vehicles participated in the car show. Chair/Finnerty said that the celebration was the best ever. The layout for this year was much better than in past years. 4. NEW BUSINESS: None APRIL 27, 2000 PAGE 5 PARKS & REC COMMISSION 5. ANNOUNCEMENTS: C/Torres said that his five-year-old child is involved in the city's excellent 'reading program. Last weekend's Easter Egg hunt was very successful. AYSO registration is occurring the first Wednesday of the month and the first registration was in March during which 170 youth registered. The Spring program supports the most number of registrants that the group has had in some time. C/Hull`stated 'that on April -6 he did his walk through of Pantera Park. Graffiti was found on some of the trash cans. He spoke with two women who were there for their morning walk and they recommended that some of the trees in the back of the gully be trimmed for purposes of safety. There was a significant amount of runoff blocking the drainage track that needed to be removed. Someone had thrown food on the metal doors of the concession stand. Several sprinkler covers were broken or missing.' He suggested that city install locks on the covers. C/Stone said he had lots of very positive feedback on the City Birthday Celebration. He enjoyed the event and said that staff did a fantastic job in helping make it super event. Many volunteer organizations pulled together very well. Every year the event seems to be getting better and better: He visited Summitridge'Park on April 20 and said he appreciates what a great job the maintenance crew is doing at that location. It appears to be a fantastic location for a city hall and whatever other facilities can be managed in that area. It is close to the center of town and overlooks most of Diamond Bar. He hopes that through the efforts of the Community Foundation and staff that methods for funding will be found so that the project can proceed. He found small problems such as soggy areas of the park. However, it is very difficult to mitigate some of these situations. He said he felt that with the expansion ideas that are in process that Summitridge is in excellent condition. VC/Anis said she visited Sycamore Canyon Park on April 13. Overall, the park was in very good condition. There were a few items that she pointed out to staff. She visited the riparian habitat for the first time. Casino Night was fun, the food was excellent and the gaming was great. She heard that a lot of people enjoyed the event. The lights turned off at precisely 10:00 p.m. However, the lights outside the tent were also turned off and it was difficult for people who were walking to their cars to be able to see. CSD/Rose commented that the lights should have been left on until the participants were able to leave the area. An individual slipped on a slope and broke his/her ankle. In the future lights will be left on as needed. VC/Anis agreed that the City Birthday Party was wonderful. She said she liked the pins: She also received a great deal of positive feedback about the event. RS/Olivas thanked VC/Anis for picking, up the cakes from Torrance and two other locations in town APRIL 27, 2000 PAGES PARKS & REC COMMISSION Chair/Finnerty visited Heritage and Paul C. Grow Parks today. She said she has never seen the grassy areas look better at Heritage Park. The equipment boxes have been moved back and the walk directly behind home plate has been cleared as well. The broken concrete is gone from around the ivy, which makes the area look a`lot cleaner and neater. There were a few stray,.weeds around the building.. Other than a depression at one edge of the basketball area she detected no problems. There is still mud on the walkway at Paul C. Grow Park. Ron was instructed to make bushes out of the eucalyptus trees because the neighbors across the wall from the park have complained bitterly about leaves falling, into their pools. It has been a long time since the restroom facilities have been painted and the exercise areas have less than more paint. The fields look better than she has ever seen them. After her walk through she drove to Peterson Park to see what was happening with the skate park. Peterson Park looks bad in comparison to Heritage and Paul C. Grow Parks. CSD/Rose responded to Chair/Finnerty that Pantera Park lights should be installed by Fall and then the work at Peterson Park can commence. Peterson needs a great deal of work. The City Council will review the. Commission's list of priorities during its Study Session on May 2. CSD/Rose stated that Council has asked if the Commission is interested in having a joint meeting with the City Council. Chair/Finnerty asked if there is a set of rules for the new skate park. CSD/Rose stated that Council will adopt the skate park rules required by State of California. CSD/Rose responded to VC/Anis that the skate park will be named the Peterson Park Skate Park.' Chair/Finnerty thanked Trinity for following through with their $5,000 donation toward the construction of the skate park. She suggested that Commissioners visit the City's parks prior to the joint meeting with City Council in the event there are recommendations for the park that they wish to impart. Chair/Finnerty pointed out that doggie bags are unavailable at some parks. VC/Anis said she was walking at Pantera Park yesterday and did not see any "Doggie Diamonds" on the sidewalks. She said she noticed very few at Sycamore Park when she visited the park. C/Stone said he saw a large Bobcat at Summitridge Parka ADJOURNMENT: APRIL 27, 2000 PAGE 7 PARKS & REC COMMISSION VC/Anis moved, £/Hull seconded, to adjourn the meeting. 'There being'_ no other business to come before the Commission, Chairman Finnerty adjourned the meeting at 9:07 p.m. to the Joint Meeting of the Parks and Recreation Commission and the Traffic and Transportation Commission; on May 11, 2000 at 7:30 p.m. in Room CC -8 of the SCAQMD Headquarters Building. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest; Ls/ Annette F-mnerty Annette'' Finnerty Chairman APRIL 25, 2000 PAGE 2 PLANNING COMMISSION 8. PUBLIC HEARING: 81 Development Review No. 2000-02 (pursuant to Code Section 22.020) is a request for architectural design review of 127 single family homes within the approved subdivision 'identified as Vesting Tract Map No. 52267. The proposed request consists of six, two story plans, ranging from approximately 3,366 square feet to 7,135 square feet, with two and three car garages and additional floor plan options. Each plan will have-three architectural styles. This request also includes architectural approvals of the project's main entry designs, perimeter fencing, landscaping and walls. Project Address: 700 Block of Diamond Bar Boulevard (East, side of Diamond Bar Boulevard at Tin Drive) Diamond Bar, CA 91765 ' PropertyOwner: Pulte Home Corporation 18401 Von Karman Avenue Irvin, CA 92612 Applicant: Scott Wright Pulte Home Corporation 18401 Von Karman Avenue, Suite 200 Irvine, CA 92612 DSA/Joe and DSA/Smith presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 2000-02, Finding of Fact, and conditions of approval as listed within the resolution. C/Ruzicka asked staff to review the City's Development Code parking requirements. He asked if the applicant discussed parking with staff prior to design of the project. DCM/DeStefano responded that the City's Code requires a minimum of a two-car garage for every new single family. home. The garage must be a minimum size of 20 feet by 20 feet. The Code further discusses residential parking spaces as being 10 feet by 20 feet. The developer contacted; staff for development standards and review of the City's requirements. Both SunCal and Pulte Home Corporation discussed these matters with staff. C/Tve asked referred to a letter from Larry Lazar, Project Manager for SunCal included in the May 12, 1998, Planning Commission Agenda g da wherein here :nested g consider .. q consideration of the utilization of Hiencrest Drive as an `access'route for ingress/egress for Diamond Hills Ranch residents. On page 9 of tonight's presentation a secondary access is proposed at Highcrest Drive and, that the applicant has determined that the gate will serve as an emergency access only. He . recalls that the Planning Commission previously discussed Highcrest Drive being used for ingress and egress and determined that ingress and egress would be permitted only at Diamond Bar 'Boulevard and Tin Drive. He asked how this change occurred. APRIL 25, 2000 PAGE 3 PLANNING COMMISSION DCM/DeStefano stated that when the project was first submitted to the City it was a public street project and later became a proposed private street project: With that, there was consideration for both ingress and egress at Tin Drive and Diamond Bar Boulevard as the primary ingress/egress point for the project along with a secondary ingress/egress being at the end of Highcrest Drive. When the project was before the Planning Commission the discussions focused on the ingress/egress at Highcrest there were pros and cons discussed. Staff favored the Highcrest Drive ingress/egress because it provided access to Pantera School and Park that these residents would be primarily utilizing. The Planning Commission made its recommendation to the City Council The City Council deliberated on the•project and carne to the conclusion that the gate at Highcrest Drive would be used as a secondary access only. ° Recently, the applicant has been working with the Highcrest homeowners who have an interest in relocating the proposed gate and creating a private street for their portion of Highcrest Drive. This discussion has not yet reached a conclusion. As a gesture of goodwill, Pulte has requested the City of Diamond Bar to consider snaking the gate at the end of Highcrest Drive an emergency ingress/egre'ss. Staff has determined that the request should be embraced. C/Kuo said he is concerned about the number of parking spaces reserved for this development. He asked if other cities require parking spaces related to the number of bedrooms. DCM/DeStefano reiterated that the City's Code requires a minimum two parking spaces per dwelling unit and does not add to the provision based upon the number- of bedrooms in the house. In this marketplace, developers e-rs are providing g three an d four car garage spaces beginning with four bedroom homes. This is a discretionary review and staff has been indicating that there should bepore garage parking spaces based upon the number of bedrooms proposed and the market that Diamond Bar is within. Some cities have variable ratios of parking spaces to the number of bedrooms. ' Chair/Nelson asked if staff has looked at the number of potential parking spaces existing on the street for off-site parking per house. DCM/DeStefano responded that staff does not have a specific answer to the question. The lots range in size from 6000 feet to 10,000 feet and have varying front yard property lines from about 60 feet to over 100 feet. The driveways will be about 25-28 feet in width. Therefore, you could reasonably achieve one car on the street per house and in some instances, two cars per house. This particular site has some streets with relatively steep slopes which may take up more space than a flat space in terms of parking availability. DCM/DeStefano stated that "The Country Estates" is developing a new standard that has been applied to products within the recent year or so which is a ratio of parking per bedrooms, ie. one garage parking space for every two bedrooms. DCiwI/DeStefano responded to Chair/Nelson that,there is no specific time frame for relocating the equipment parking from Highcrest Drive to another location. Staff spoke with the developer last week on this issue and already some of the equipment has been moved. Currently, the end of Highcrest Drive is the only relatively flat area that is available. APRIL 25, 2000 PAGE 4 PLANNING COMMISSION Scott Wright, Pulte Home Corporation, thanked staff for their help and guidance throughout this process. He assured the Commission that the plan presented does not illustrate elevation type. Pulte agrees to the condition to provide staff elevations and color schemes through the precise review process. Pulte has a total of six plans with three elevation types for each. Twelve separate color schemes have been developed which provides up to 218 variations and there will be very little, if any, color repetition. There has been no time frame set forth with respect to the relocation of the equipment. The relocation plan was brought to their attention yesterday when they received the conditions of approval. He stated that Pulte has no problem with the Commission setting forth a time frame for equipment relocation. In the meantime, green screen has been placed on the fencing. As of today, the trailer and engine blocks that were situated close to Highcrest Drive were moved. Pulte will submit a relocation plan to staff for acceptance_ Pulte does not assume that the emergency access gate will be granted. This is currently arequest which has come about as a result of working with the Highcrest residents. The residents requested that if the gate cannot be relocated and related issues cannot be resolved that Pulte would consider making it an emergencyaccess. As a result the Highcrest residents will not be disturbed by the project traffic and both areas will have a cul-de-sac. He assured the Commission that Pulte has no problem with staff's condition as drafted to provide a three car garage with any structure with 6 or more bedrooms. He asked for clarification of the definition of six bedrooms.. He further stated that Pulte agrees with all of the conditions as proposed. C/Ruzicka stated that these homes will be in existence for many years to come and in order to vote favorably on this project he must be assured that adequate parking will be provided. Mr. Wright responded that Pulte does not disagree with the condition as it is written. A three car garage will be provided with six or more bedrooms. VC/Zirbes said that he too has concerns about the garages. Each of the proposed products show a minimum of six bedrooms with options and each indicate a three cal- garage with varying sizes and placement which seem to be inadequate in size. Since Pulte is able to design a project with many available options, would the applicant object to.a mandatory three car'garage with deed restrictions against future remodeling if so determined by this Commission. Mr. Wright responded that inmost cases Pulte would not object to such a condition. Pulte has looked at eliminating certain features to increase the garage size to the.mandatory 10'x 20'. One of the problems with a split garage on a steep street is that the applicant cannot meet the requirements to not exceed a 15 percent grade and having two driveways and a front yard because of the steepness of the street. VC/Zirbes emphasized that parking is a major, major issue in this community. When homes are proposed that would have as many as eight bedrooms. Assuming full use of the bedrooms and children reaching driving age the parking is rendered inadequate. Therefore, the garage issue is a major obstacle to approval. He further expressed' concerns about the depth, placement and APRIL 25, 2000 PAGE 6 PLANNING COMMISSION DCM/DeStefano recommended that the Commission not get bogged down in the details:: These are options that the developer is providing to the buying market and there could be a number of different options including accessory rooms that may not be familiar to this area but that are provided in upper scale homes and have been provided in many homes in Diamond Bar, primarily within "The Country Estates" as well as, in the Diamond Crest project where there were music rooms and other types of optional features. From staff's prospective, the Commission needs to focus on the issue of the number of "glee ping"`rooms (bedrooms) and the number of parking spaces provided for those bedrooms.. As a result, staff recommended that a five bedroom house could be developed with a two car garage. However, a six or eight bedroom home would require the three car garage: C/Ruzicka asked the applicant for a more detailed explanation of the room function. Mr. Carmichael pointed out that when a buyer chooses the game room option, there is no enclosure wall, bathroom or closet provided. Therefore; such a space would not function as a bedroom. Chair/Nelson opened the public hearing. Michael Chen, 23610 Chandelle Place, asked if after the project is completed, will the dedicated open public space on the ridge between Chandelle Place and the northern part of the tract be preserved as a wildlife area and will there be any access to the area by pedestrians. He has observed construction vehicles parked at the top of the ridge. DCM/DeStefano responded to Aftl.i Chen by displaying the most recent City snap which is highlighted to show the area of the project., The portion referenced by the speaker is an open area that is part of the dedicated open space that came to the City of Diamond Bar as a result of the recordation of this Map. It is too early to determine whether or not human habitation will be permitted by the City in the form of access trails, etc. The City is currently formulating a Trails Master Plan that will eventually come to the Planning Commission. It is more likely that a pedestrian trail would be in the more open space that extends from Tin Drive to Grand Avenue adjacent to Summitridge Park. Construction should not be occurring within the designated open space area. The area referred to by the speaker is meant to be kept as open space and the construction vehicles are on the development site. Dave Mersey, 23403 E.Wagon Trail Road,;said he recalls that the Planning Commission determined that entrances were to be located at both Highcrest Drive and Tin Drive to assist with the traffic flow and Diamond Bar Boulevard and Tin Drive. He believes that 120 feet of gate frontage is not sufficient to allow access for residents as well as others who will be entering the project. He believes the parking within the tract is insufficient and does not allow for boats and motor homes. He asked if the wall height is 42 inches or six feet. He asked if Pulte is required to build homes in accordance with lot elevations proposed by SunCal. DCM/DeStefano responded that with respect to the walls, the perimeter of the project will have block wall and wrought iron fencing and will be six feet in height. Walls or fences in front yard APRIL 25, 2000 PAGE 7 PLANNING COMMISSION areas cannot exceed 42 inches. Artist's renderings were provided by SunCal. However, there will beano true picture of this pro}ect until it is, completed. With approval of the project, there were additional rear yard setbacks applied to the perimeter houses which was a deliberate attempt to minimize the view of the homes from below. The graded pad elevationsthat SunCal provided and that Pulte is developing are effectively the same. Martha Bruske, 600 Great Bend Drive, said she appreciates that the Commission is as concerned as she is about the parking situation. If anyone in Diamond Bar decided they could afford to upgrade and move into the development, they have already been burned by on -street parking. She said she assumes ithere will be a left turn arrow on westbound Diamond Bar Boulevard at Tin Drive and she is concerned about traffic backing up onto Diamond Bar Boulevard as it does at Gold Rush Drive on Diamond Bar Boulevard. She is also concerned about additional cut' - through traffic in her tract as a result of this project and about the ability of the Highcrest residents to easily travel to Pantera Park and School. Sheagain thanked the Commission for the concerns regarding parking and the effect of this project on adjacent homeowners. chair/Nelson closed the public hearing. C/Tye said he believes•the Commission needs more information about the main gate's location. He reiterated his concern about traffic backing up on Diamond Bar Boulevard. He also believes that the Commission needs to require that Condition 5 (v) on page 9 of the draft resolution provide a minimum of a three car garage regardless of the number of bedrooms.' He likes VC/Zirbes's recommendation to place a deed restriction on the properties to prohibit conversion of the garage areas. C/Ruzicka agreed with C/Tye regarding the layout and location of the gate which will potentially have a huge effect on Diamond Bar Boulevard. He said he would like to have the issue of the gate and wall monument sign' be,a part of the resolution.` With respect to the number of parking spaces and their sizes, future planning should be taken into consideration. He also agrees that all of these houses should have a mandatory three car garage. C/Kuo stated that if, as the applicant has stated, some of the areas do not function as bedrooms that the development advertise the proper use of the room and not mislead the buyer. He concurs that the garage area should contain a sufficient number of spaces. A gated community is a high quality living area. Therefore, less street parking should be encouraged. VC/Zirbes reiterated his major concerns about the, parking and about the entry gate. ` He said he does not feel comfortable voting for anything this evening that incorporates the gate either on Diamond Bar Boulevard or on Highcrest Drive. He believes a three car garage should be mandatory for this project regardless of the number of sleeping rooms and further, he would like to see that,deed restrictions are recorded on the properties that would prohibit any garage conversion in the future. In his opinion, the houses seem to be very similar architecturally. He would like to review the model placement plan and he would like to see a landscape plan for the front yards. He suggested consideration of three gates: One for general exit, one for general entry and one for homeowners entry. APRIL 25, 2000 PAGE 8 PLANNING COMMISSION Chair/Nelson asked for definitive information about the amount of parking that will be available on the streets excluding fire plugs within the project. Due to the steepness of the streets he is concerned about the safety of the residents. C/Ruzicka moved, VC/Zirbes seconded, to reopen the Public Hearing and continue the matter to May 9 in order to allow staff and the applicant to respond to the Commission's questions and concerns. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes, Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 9. PLANNING COMMISSION COMMENTS: VC/Zirbes said that today he received a telephone call from a former Planning Commissioner who stated his concern that the owner of the Shell property at Brea Canyon Road and Diamond Bar Boulevard is painting over handicapped parking spaces. It was his understanding that under the approval for the expansion or remodel of that property that three handicapped parking spaces would be provided. Apparently the property owner is painting over two of the spaces which will leave one space. DCM/DeStefano indicated that staff is aware of the comment and is monitoring the situation. As part of an evaluation process, the City is currently reviewing all of the. Conditional Use Permits issued since the City's incorporation. ' Chair/Nelson asked staff to apprize the Commission regarding the upper Tonner Canyon reservoir plans. DCNMeStefano stated that what has been published in the newspaper is generally true. The City of Industry continues to have a desire to build one or two reservoirs on thatro e P P nY• 10. INFORMATIONAL ITEMS: 1. Public hearing dates for future projects. DCM/DeStefano statedthat one additional Public Hearing is scheduled for May 9 which is consideration of a large house proposed in "The Country Estates." He stated that staff has been working with residents who suffered storm damage that recently occurred in the community. Staff has received inquiries regarding the City of Industry's Majestic Development -project and its current status. Staff has yet to receive the anticipated Environmental Impact Report. SCHEDULE OF FUTURE EVENTS: As listed in the agenda. C I'TY OF I:tl€-1MOND RAF; VOUCHER REGIS'TER APPROVAL The attached listing of vouchers dated JCC.0 r , �,}�_�E� h vebeer. reviewed, approved, and r-'e=ommenf. ed for payment. F"'a�.'IT��+T Its are hereby allowed front the following funds in theses} agtounts A FUND a��:�CR.IF'� �:%�I'd PRF;PA.ID VOUCHERS 001 GEC4!' f :AL FUNr!125,759.4-1 /� t, F TCIT�IL. !7 {� ,925.76 615,685-21 LIB1��ARY rL `i-VfI.CES 00 266.95-266.99 '011.11 COM OF3L•=AI`'.I I .! ' I tin, SUPPOR-T 44a00 .00 44.00' 22 115 I N' h G A ED WAS-TE MG'T FUND [tet 3.99 3.99 18 AIR QLTY IMPR FLS (AB27'66) . tis .? 421.78 421.78 125 COM DEV L LFA=: G R►= N T FUt-,M 6,438.21 8946 14,667.67 1 L_ i s OPT-PUE-LIC GF="F Y 3,279.98 977.30 0 4, r57. 'C+ _ 138 L!.-.AD #i 8 FUND ! b ��' 22,882.48 '"8: 2.48 .' 1 LLAT #39 F= CITY OF Dlf il? BAR RUN DATE: 05/31/2000.10:22:02 CHER REGISTER PAGE: 1 ' ICE T'WJ= 06/06/2000 FUtvI; CITY DF DIAMOND BAR RUN DATE: 05/31/2000 10.22.02 VOUCHER REGISTER Pp,, -g, 2 DUE THRU. 05lu/20o FUND/SECT-ACCT-PROJECT-ACCT, PO # INVOICE DESCRIPTION \AMOUNT PREPAID DATE CHECK AT&T 0014090-42125-- LONG DIST CHARGES 194;67 00140919-42125--Lt3NG DIST CHARGES 47.50 0014090 42125-- LONG DIST CHARGES - GEN 175.0.5 001T090 -4'A' 25-- LD -M DIST C—M 70.63 041400'5-42125-- f r LONG DIST CHRGS ECON DEV 40.74 TOTAL PREPAIDS .00 .TOTAL VOUC HERS ��c .59 TOTAL DUE VENDOR 5:.0.59 AT&T WIRELESS; 126-4411-4' 21125 -- CELL CHARGES — SHERRIFi- 26.61 0"1441 41_5-- CELL CHARGES - °l7rATF,OL 63.64 00114090-42'125—CELL CHARGES - GENERAL 115.59 t�Cj14{yc�0-41125-- MEMO CREDIT - GENERAL -53.79 Otf14030-42125-- CELL CHARGES - C/MANAGER 57.32 TOTAL PREPAIDS .00 TOTAL VOUCHERS 206x33 TOTAL ME VENDOR 206.33 ATHENS SERVICES 0015510-45501-- 3911, APR-00ST SWEEPING LS 'VCS Cu? 6,553.98 TOTAL PREPAIDS .00 TOTAL 6'DUCNER5 6, 553.95 TOTAL DUE VENOM C , 5193 a 9B DONNA BAINES 001-34780-- 363ii RECREATION FUNS': 55.00 TOTAL PFREPAIDS .00- TOTAL :'OURS 55.00 TOTAL DUE VENDOR SS:;Eta HASKTN-ROBBINS }114�t10 4^355-- O TIALL-DONATIONG-RC ^ 10.0E 06/0 6/2000 44311 TOTAL PREPAIDS 10.00 TOTAL VOUCHERS .00 TOTAL DUE VEIMAR ' 10.019 MUNIRA Bc1c'"uALI' 3616.4 RECREATION P UN:.f 43,00 t DIAL PGEpAID; TOTAL VAI CHEF 4:=s0« TOTAL DUB VENDOR n I CHAE-L BERK. 04: L-.002-- 50307 REJ�;D-PARK DEG PAINT RA 50.00 TOTAL PREPAIDS .00 TOTAL VOldCHERS 50.00 TOTAL DUE VENDOR 50.00 ' BEST ;LIGHTING 0105355-42115-- 911 BANNERS - WINE SOIREE 11x=.00 TDTAL PREPAIDS TOTAL VOUCHERS 110.00 ` TOTAL DUE VEMMOR 110.00 CITY OF DIAMOND BAs: RUN DATE: 05/31/4%n20:22:02t1OUC4ER REGISTERPAGE: -3 � DUE THRU: 06106/2000 - FU! I1!zEI I'ACCT-FF,GrtCT-ACrT PG # INVOICE RESCRIPTIG4V PFEPAID A t"Uhtf DATE CHECK JOHN BISHOP 001,5350-45300-- 9961 GLASS INSTRCT: - SPRING 25.00 TOTAL PREPAIDS �rJft TOTAL VOUCHERS -25.00 TOTAL DUE ,JENDOR 225.03 BODhIRANG -BLUEPRINT . P.EPPOuRAP,INC 2505510-4641f 12 98-4.411 - 9Ewi7 204104/20426 PRINTING SVCS-PLANS/SPECS 554.1: 2505510-46411 1 -:r -P9-4641 11 9951.1 204329 PRINTING 'S, CS-PLANS,uPECS 481-12 TOTAL PREPAIDS .00 TOTAL VOUCHERS TOTAL DUE VENDOR 1,0M.25 DSA H SORUAH 0015350-49-300— CLASS INSTRCTR-SPRING 430.00 TOTAL PREPAIDS #j TOTAL VTJUCHEES 42Q.C_�4 TOTAL DUE VENDOR 484.00 Bob BROWN 001-34720- 36,410 RECREATION REFUND 54.00 TOTAL PREPAIDS .00` TOTAL VOUCHERS 54.00' TOTAL DUE FyEWI ; 54.00 BSN SPORTS _ 0015350-412N-1-90382781- SUPPLIES-FECREATION 48.50 TOTAL PREPAIDS .00' TOTAL WUCHERS 43.50 M I AL DUE }%EM 48.50 CABLI,N-u SYSTEM WARD MEM 0014f,'190-42206-- 4 °5E434 COMP ED - EBS/CLF - SERVER. 3,94 TOTAL PREPAIDS .00 TOTAL V;OUCHERS 5.94 TOTAL DUE VENDOR 8.94 171ALIFORNIA DEPT. OF JUSTICE (MM50-45300— 9923 - BACKGROUND CHECK-RECRTN 504.00 06/06/2000 44311 TOTAL PREPAIDS 504.0 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 504.00 CA cEhicc IMC 1365538 46410-= 3 3 , 2,7'; ED = UPGRADE 4,54}.75 TOTAL PREPAIT:S .00 MAS VOUCHERS 4,843.75 TOTAL DUE VEND,4i IS -4„.'S AND.EA CARA;IK M-3-478-0- - 3F,43s? `RECREATION REFUND 43.0? TOTAL PREPAIDS TOTAL R1Ot CHEERS 43.0 0 TOTAL DUE a�EMMOR 43.0 iDATE. CITY OF DIAMOND BAR RUN R DS,' 1/2uC 3 1t�: t=U2 VUUCHER REGISTER PAGE: 4 DU THRU: 4b1GLl?O[� FUNI!/ ECT-ACCT-PROJ£CT-FrCCT FO #IiVOICE PREPAID ' FiESCRIPTIGN COUNT DATE CHEC1: CAREER: TRAM 0015350-42340-- SEMINAR -COMM. SVGS 270.00 TOTAL PREPAID .00 TOTAL VOUCHERS 271100 TOTAL DUE VENDOR 270.00 CHINO HILLS FORD }r14 i9c� 431:1=- -24T MAIivT-CITY VEH 97 TAURUS 4,S7.23 b TOTAL PREFAIDS- ,00 TOTAL VOUCHERS 437:23 TOTAL DUE VENDOR 437,2 ,014 CHUN 12644 1-4234 -- FEIMB-CROA CONF- 18-1+J 278.15 TOTAL PREPAIDS TOTAL VOICHEFS 278.15- TOTAL DUE VENZOR 278.15 M—)RCH IN THE VALLEY 001 -?6610-- 50769 FACILITY CHARGE -18.?5 001-23042-- 0769 REFIX-PARY, DEP HERITAGE 200. 00 TOTAL PRERRIDS .DCS TOTAL VOUCHERS 181.25 TOTAL DUE VENDOR 181.25 CINTAS CORPORATION 0015310-42130-- ?036 150298660 UNFRM FNTL Clw 7K5J22j 1Q 17.34 0015310-4213-0- - 9x136 5.0.295067 UNFRM RNTL-C;•5 t�Y;5181C!tt 17.a4015510-421.307- 4'1 }�1-- 9538 15132051k7 I RM P.NTL-P_ti� WK51 1fXj 11 t�illtrt'1 t1-- nc: x38 icr n -i r� tt<-. RM Il'NT_'Pt W1,35/151100 110 L.ns8 , tt ! P .32 11 41- - 0015310-42130- 9�,t, 15' C 8, UNFRIN c NY 5/1510 RNTL-S � .3c^ 17.34 ' r!Di=51�' 4�1•_,i _. 9538 _ 1at�-:'it6C1 UNFRM RNTL-P�`�! �:;5,2�,0G 15,22 TOTAL PREP", 1-2.6 TOTS Vt)!_CHER'S 8g TOTAL. DUE VENDOR SQ CIRCUIT CITE 0,015310-46250-- tali°.Y1;1 "_, SCI - 9960 DIbHWAvnER t HERITAGE 484.x, 06.106/2001) 44317 ' DISHt�SHR INS -HERITAGE 49.99 16 oL "�C f ' 'l ti Ti:i� 4 TOTAL PREPAIDS TOTAL 1TAL VOUCHERS TOTAL DUE VENDOR x.4.98 'CITY OF INDUSTRY :-10 0-42100-- `W EIR - COPIES :. 300-00 06/0612000 4430.3 TOTAL FREFAILS 300,{0 TOTAL OLF-CHERS ; 7JTAL DUE !}ENDOR ti . ty) CITY OF DIAMOND BAR RUN HATE: 05131/'2000 10:22':02 -V0UCHEN REGISTER PAGE: 5 DUE THRU: 06/0612-000 FLl D/SECT-AECTI-PROJECT-ACCT PD # INVOICE DESCRIPTION A"fes' PREPAID DATE CHECK: CITY OF LAVER 1E 0014411-45405-- JAN PRKG CITE HRGS-jAN 00 21.00, 0014411-45405-- RPR PpKG CITE HRGS-APR 00 14.rk 0014411-45405-- MAR WKG CITE RG -MAR D 7. DO TOTAL PF?EEPAIDS . TO ALVOUCHERa 42.00 TOTAL DUE VENDOR 42.00 CLAREMONT LANGUAGE ACADEMY i 0014WO-44000-- 2512 TRANSLATION-CENiSJS BNN S 50.00 TOTAL PREPAIDS . ,Oj TOTAL t hEFS 250. (it) TOTAL DUE VENDOR 250.00 CLOUT i`?14010 42325'-- CLOUT MTG -ANS a 16,00 06/06/2000 44216 TUN, PREPAIDS , 16.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 16.00 C MMI ERCE CITY MAINTENANCE COMPANY 0015314 4 '1-- °°?7< HERITAGE-EARPET CLEANIN 8?p.r0 0015314-42-210--74713 _392 74.530 HERtITAGE C/CTR-CPRT CLEAN! 020.(10 TOTAL PR ,DO TOTAL VOUIHERS 1,640.00 TOTAL DUE'VEND[E? 1,640.00, COMMUI1A NS CENTER 00114411-42200- 0c59 - 3112/3/4 E0 ` T L MAI -SHERIFF 262.50 TOTAL PREP�AIDS TOTAL VOUC wFiS 262.50 TOTAL DUE VENDOR 262,50 COMMUNITT INDUSTRIES, IN1C 0-01155558-45521- 9840, APR DO LI, TER ABATEMENT -APS, 010-j-.44� TOTAL PREPAIDS .00 TOTAL VOUCHERS 839.44 TOTAL DUE VENDOR 8-39.44 CAROL CC!NlWAY 00 347 8 C!-- 36.114RECREATIM4 REFUND 76,00 TOTAL PREPAIDS ,r„ TOTAL VOUCHERS 76.00 TOTAL DUE VENDOR 76.00 JOSE �Oti:E.CL'i'iuNvA 001 ii*0i-- soa-,1 REF MI PARIK DER SUMMTPM0E 50.00 TOTAL PF?EPAIDS TOTAL VOUCHERS 50,00 TOTAL DUEE (END!? 50.00 CITY OF DIAMOND BAR RUN DATE: 05/31]200 107:22.02 VOUCHER REGISTER PAGE., DUE THRU: 06/O6/2000 FUNS/SECT-ACCT-PRQJECT-ACCT PO # INVOICE DESCRIPTION AMU 4T PREPAID DATE CHECK CORPORATE EXPRESS OC7i5r;5ti 4' 2 0-- 11223127 EC ` HERITAGE PK11.99 TOTAL PREPAI% TOTAL VOUCHERS -� ,,00 TOTAL DUE VENDOR ?40.99 SONIA COTA 001-34700— 35813 RECREATION REFUND 31.00 fC�TAL PREPAIDS TOTAL VOUCHERS 31.00 TOTAL DUE VENLJOR 31.00' COUNCIL OF AFRICAN AMERICAN PARENTS 001-36660-1- REIMB - BOOTH FEE 25.00 TOTAL PREPAIDS . TOTAL VOUCHERS 25.00 TOTAL DUE VENDOR 25.00 L J ENGINIFERING 0015220-45201— 0,014A 2000DH-Cr. BL;,1G SFTY SVCS -4/17-5/19f.- 50,43,55.9 50, 4z•, . TOTAL PR . 0 TOTAL VOUCHERS 50 7435.98 TOTAL DUE VENDOR 5;7435,cg MAHER DAIII;ACH3 50816 RECREATION REFUND 50.00 TOTAL PREPAID -0 .00 TOTAL VOUCMERfi 50.00 TOTAL DUE klENR 190.0 , DAY °- PITE COPY CENTER 001521100-42110- - :i 01 w1:1-"4Cx0-- c 9u1�- ri:,1'4 fRIP1T SVCS -GEN PLAN :159.89 0015310-443010— PRINT WCS. - CU OR MAP 40.59 1015350- 53-- PRINT SVCS - COLOR MAP 54.13 0P,15.•50-4110-- 9928 PRINT SVCS -B -DAY CELEB 407=02 PRINT Si"G:-REL'!DAt CAMP 1.2;8 TOTAL Px EPAIDS .00x TOTAL VOLk;4ER 1,Y00.555TOTAL DUE VENDOR 111?00.55 -L' T CAE PMI ?`E i11L4-- MAY MAY DENIAL PREMIUMS� 276.05 06/06/2000 442911, TOTAL PREPAIDS 27 6.0u TOTAL VuUCHERS TOTAL DUE VENDOR .00 276.05 DELTA DENTAL iCi'1104-- MAY MAY -DENTAL PREMIUM;' 1,90=1. 06/106/200044289 T7TAx_ PREPAIDS 1,908.^d, TOTAL VOUC`WFS .Ori TOTAL AL DuE vEmooR 1,9Gri. 6 CITY OF DIAMOND BAF RUN DATE: ti5,y1/h^r.10;22:02 k JOUC.�ER REGISTER PAGE.' 7 - DUE THRU: 06/06/29DO FtJh1D/SECT-ACCT-PROJECT-ACCT PCS 4 INVOICE DESERIPTI.ON ATD PP TE UN AMOUNT DnTE CHECK CAROL DEN111416 0015210-44000-- 0015210-44000-- 9260 PC&ARF-09 PROF SlVCS-PLNN COMM 5/9 160.00 001.,:3.50'44.300-- 91.0 PC&AR0421 PROF SVCS-PLNN COMM 41'22 2 200.00 0014040-44000-' .Eti 92 PFR0427 PROF.TVM-P?R COMM 4/27 120.00 0014040-44000-- t'260 z rlBCCtfSB? PROF SVC-CNCL PDA c scee� , ,S/SESSN f 1, 0.00 0015350-44300- 926, ,. C - TF'tCA05:z. PROF,SV THCA 5/1/00 40.00 0014030-44000-- 9260 0260 DBCC34 :Tj PRl0F.SVCS-DBCF4 f-- _* 80.00 0015350-44300-- LAC0424 PROF.SVC-LANTERMAN' 4/24 80.00 0:/15210-440,'0-- j 914 t,., PFS`'' 5 11 PROF SVG-Pla-R/T1.T MTB -,,/Il 80.00 926•t PC?-�AR0328 PROF SVCS-PLNN I' MTG 140.00 TOTAL PREPAIDS TOTAL VOUCHERS , 1,090.40 TC?TAL DUE VENDOR 17090.00 ,'fSIOdER°S BOOKSTORE 0014095 -41100 -- SUPPLIES - COMM & M,', 199.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 199.00 TOT 11 DUE VEN OR 199,00. DIAMOND OF COMMERCE I -A rND BAR[( /CHAMPER 0014 4 Ci -f\-- ftf 910 1371/1372 11AD - COMM OUTREACH +:�n t1.•� 1 �y�{� }111,f9�:j 4211�i-- 91:34 ,-, 1;?i/1372 AD - CONCERT IN PARK F' �" • S}t' 1;504?. 00 0014095-450.€0-- 9104 1371/1"2 PR ,SVCa'-CONSULTING 2,000.00 TOTAL PREPAIDS.00. TOTAL VOI CRIERS 4,550.00 TOT€1` DUE VEt1I'Oi; 4,550. DIAMOND Hol HILLS ri iir: 662/92663 FCLTt RNTL-BAL DUE 888.75 TOTAL PREPAIDS .00 . TOTAL VOUCHERS TOTAL DUE VENDOR .75 888.75 DIAMOND EAR IMPROVEMENT ASSOCIATION X,14090-42115-- 9590 ',76 3196 AD - CONCEPTS IN PARK440.00 125522510-443�f0--' 1515-42,55" 97 312'4 AD - TRAILS MASTER PLANS 1;690.620 PAINT TOWN FFOJ-5= fx-1 ? 20/: 6,a43,.21 46/06/':000 44315 TOTAL'PREPAIDS 6 X38,21 TOTAL VOUCHERS 2,130.00 TOTAL DUE VENDOR 8 565.21 DIPl'OhrU _BAR INTEFNIATIONIAL DELI 001409042325-- OV1400 -422325--88,, 88'7 262 MTG SUPPLIES -BUDGET 563 5505 MTG t4 PLIES-THC14,'15 78. 84' TOTAL PPEPAID4 .00 TOTAL tf€ UCFEPc 0 c TOTAL DUE VENDOR 104.63 IAwl.3jrS BAR MOBIL r# 1 5310-4i31D-- � 01 APRIL FUEL - EENERAL'EOVT 1T8:01 APRIL FUEL - COMM. SVCS TOTAL PPEF -FIDS .00 TOTAL ` OUICHERS 544.339 TOTAL CLUE VENDOR 544.39 CITY.OF DIAMIDND BAR RUN DATE: 05/81/2000 10:22:02 VOUCHER' REGISTER PAGE: 8 DUE THRU; Otift/-2000 FUND/SECT-ACCT-PRO,�CT-ACCT PO ;# INVOICE �nESCF;IPTICI`d PREPAID At�UNT DATE CHECK DIAMOND BAF, REDEVEoPMENT AGENCY 001-13150-- RDA 044 ADVANCE TO RDA - 0/6/00 5,390.50 06[06,2000 RDAc0,O6 TOTAL PREPAIDS 5,390.50 TOTAL VOUCHERS Oct TOTAL DUE VENDOR, 5,331,40.5.0 DIAMW BARB SENIOR CITIZENS CLUB.- 0014010 ii-- MTS - CHANG 5/8/40 12.95 0E/06/2000 44:300 TOTAL PREPAIDS 12.5 TOTAL VOUCHERS .t TOTAL DUE VENDOR 12.'5 DIAMOND BOR, WALNUT AAUW 0014010-42325-- AA W MTG - ANSARI =/21 25.00 06/06/2000 44294 TOTAL PREPAIDS 25.00' TOTAL VOUCHERS .00 TOTAL DUE VENDOR 25.00 DIAMOND I'AR/WALINUT YMCA 1255215-42.057-- X841 CDBG PROM, AM - APRIL 00 ' 5,155.5G TOTAL PH.EPAIDS 00 TOTAL VOUCHERS 5,f55.5G TOTAL DUE VENDOR, 5,155.51 ' DIP14A.CHO u ASSOCIATES 1255215-44000— 1255f5 a4±��t"-- 89,38, CDI?G CNTFCT SVCS -ARIL 00 1,265.00 89;;8 CDBG CNTRCT SVC& JAN 00 1,705.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 2 970.00 TOTAL DUE VENDOR 2,970.00 DIRECT CONNECT ION 0014095-42111-` 89:1 956642 MAIL SVCS -DRE COMM.NEWS M6.36 TOTAL PREPAIDS .00 TOTAL VOUCHERS 256. 36 TOTAL DUE VENDOR 256,36 DIVERSIFIED PARATRANSIT INC 112255M-45.529-- Cr,_ 5.52 11.5 =;-4;c 9-- p 7 03 DIAMOND RID 4/164/30/00, 11,rto1.75 9077 DIA` „•, RIDE-4/1-4/15�i.�- 344.755 ' TOTAL PREPAIDS .00 TOTAL VOUCHER; 24, .50 TOTAL DJC l�E€u'OR 24,326-.5; 10S '"SEALERS, INC 0011 [:EfI 15•300-' L14A CLASS T *RCT -Cr RI% 300.00 TOTAL F'REPA ID5 TOTAL VOUCHERS 300.0-1; TOTAL DUE VENDOR ajt,.00 L-I,13GIE WALK BArS ic�ttzr.c SU"r�LIES`P}.1;AIlIT 't 2 , 75.84 TOTAL pp EPAID5 .00 TOTA VOUCHEPS :75.84 TOTAL DUE VEM", r, 5.84 CITY OF DIAlMOND BAR RUN DATE. 05/31/2000 10'22.02 VOUCHER REGISTER PAGE: DUE THRU• 06/06/2000 PREPAID FUND/SECT-ACCT-PRO,JECT-ACCT PO '# INVOICE DESCRIPTION AXi arr ` DATE CHECK E.G BRENNAN b CG INC 0014090-41200-- 15637 SPPLS-INK RLLR-D� SIGNER 161.96 TOTAL PREPAIDS .00 TOTAL VOUCHERS 161.96 TOTAL DUE VENDOR 161.96 NESTOR EBLlENG 001-23002-- Q820 R.EF1iND-PARI. DEF` ,HERITAGE 200.00 TOTAL PPEPAIDSAlo TOTAL VOUCHERS 200.00- 00.00TOTAL TOTALDUE VENDOR 200.00 EXCEL PAVING COM ANY 2i 9278 5 PROF.SVCS-0/6-L£C101; AVE 20,999.25 TOTAL PEPAIDS .00 TONAL VOUCHERS 20,999.25' 13TAL DUE VENDOR 0,999.Z FEDERAL EXPRESS 00140W-422110- 792978401 EXPRESS MAIL -GENERAL GGVT 99.84 0014090-42120-- 799204045 EXPRESS MAIL -GENERAL GQVT 13.53 001 -2-3011- 799204045 EXPRESS MAIL-FER 96-2B 17.53 0;14090-42120-- 799233252 EXPRESS MAIL -GENERAL 2n.291 799204045 EXPRESS MAIL-FER 96-2 17.53 TOTAL PRE°AIDS .00 . TOTAL VUUCHERS 176.98 TOTAL D:_`E VENDOR : 176.98 tMAFISIL FIEDLER 0`''' -34780- i 36460, ' RECREATION REFUND i,Lw � �� �, 4-3.00 TOTAL PREPAIDS .00 TOT 4L VOUCHERS 44.00 f TOTAL TLE VENDOF. 4 ,00 - FIRESTONE TIRE & SERVICE CENTER .10-- 991209 MAINT - POOL VANFO.��.5 1'01`510 4.2-_0-- 4639 MAINT - P/W ';EH 75.52 TOTAL PREPAILS .0 TOTAL VOUCHERS 65.67 TOTAL DUE VENDOR 85.67 FIRST CHOICE COFFEE SER:#ICE {1�40�C 4i1 -;.r,-- 9�,is 31972 WATER COOLER LEASE -MAY 17.95 OF > Y+(_ 2 ' _ t•Os4�3:,i 413;1 .z 967:. n -' :,5456 COFFEE CERVICES - MAY 116.64 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1:4.59 TOTAL DUE VENDOR 134.59 BILL FLANNF-PY 1-A44s1 4tz.'„--REI!MB-CDMP ED SHERIFF 9°.59 TOTAL PR£F`AIDS ,Orf TOTAL Vf'ClUCHEf rb 99.59 TOTAL DUi`VEN=X3fi 98.59 CITY OF DIAMOND BAR RUN DATE. 05/3172000 10:22.02 VOUCHER MOISTER PAGE. 10 DUE THRU= 06/0672000 PREPAID FUND75ECT-ACCT-PR9uECT7+CCT PO # INVOICE DESCRIPTION AMOUNT ' DATE CHECK FOOTHILL TRANSIT ZONE 1125553-455-- 9951 MAY 00 CITY SUBSIDY - MAY 00 96". r2 1125553-45505-- 99511. MAY co TRANSIT PASSES - MAY 00 4,1a,DD TOTAL PREPAIDS of, TOTAL VOUCHERS 5,117.7-21 TOTAL DUE VENDOR 5,117.72 CHELEY< GALLIGHER 001-347E-0-- 75913 RECREATION REFUND 43.00 TOTAL PREPAIDS .G'O TOTAL VOUCHERS 43.4 TOTAL DUE VENDDR 43.00 JACKIE GEIPEL 001-34780-- 35772 RECREATION REFUNDS 43.00 113TAL PREPAIDS .00 TOTAL VOUCHERS 43.00 TOTAL DUE VENDOR '43.C* GFB FRIEDRICH & ASSOCIATES lNC ` 05510-46411-01499-46411 9&68 5-2=, DESIGN 5�1Gu SLE!,RRf SEAL " 13,194.00 1335Z -440P)-- 9siQ 5-2` PROF SVCS-LNDSCPE'ASSESMT 541.17 1.955,53 44000-- 9819 5-25 PROF SVCS-LNDSCPE ASSESMT 541.17 1415541-44000-- r 5� �i9 1-25 PROF SVCS-LNDSCPE'ASSESMT 541.16' TOTAL PREPAID- .00 TOTAL VOUCHERS 125517.50, TOTAL DUE VENDOR 1c,317.50 GIRL SCOUT TROOP 207 001 350-4!3aj-- REIMB-FOOD TCrTS CELEB 34f25 TOTAL PREPAIDS ,00 TOTAL knJUCHERS 34.E TOTAL DUE tEND11R E4. STAN GONTA 0015,5,0 -4Y3 -'C-)-- 9617 CLASS INSTRCTR-SPRING 384.00 TOTAL F-FREPAIDS voo TOTAL VOUCHERS 384.00 TOTAL DUE VENDOR 384.00 5FAPHICS UNITED 0014090-42110-- 9925 7722 SUPPLIES-PROCLMTN COVERS 366.21 0014095-42110-- 9L56 76-9-2PRINT SVCS -D: CDMM.NENS 1,SG5s32 TOTALFFEPAIDS •00 TOTAL VOUCHERS 2,231f53'` TOTAL DUE VENO, ` 2,231.53 GRILLO FILTER SALES 0015'=14 4221t!-- A254v7 SUPPLIES -HERITAGE PARK 104.31 TOTAL PREPAIDS '' .00 TOTAL VOUCHERS 104.31 TOTAL WE'VELDDR 104.31 CITY OF DIAMOND BAR RIM DATE. 05/31/2000 10.22.02 VOUCHER REGISTER PAGE: 11 DUE THRU: 06/0/2000 PREPAID FUhIi?/SECT-ACCT-PRJJECT-ACCT PO IMMICE DESCRIPTION AMOUNT DATE CHECK: GTE CALIFORNIA, 1185098-4212f, 90K496035 PH.SVCS - ABS mODEM 119.83 02+153x1 -42125 --?C =3C�1' 2ti PHeSVCS - SYC CYN FAR}, Lc e6�� 01C.F5355-4212=-- 9W 8610820 PH. SVCS - LIBRARY PROD 1511.99" 00140I0-42121-- ?T-161 20740P'4J.SVGS - MODEM C/CNCL 10.14 0014090-42123-- 90'?1973128 PH. SVCS - GENERAL G0QT 1,739.27 0014095-42125-- 906120740 PH. SVCS - ECOPd IiVLP 45.31 0015314-42125-- 9093965680 PH. SVCS,- HTRG COMM.CTR 30.16 0014090-42125-- 9098603195 PH. SVCS -BLDG b'SFTY 79 ,=e80 0015-'331-42115-- 9093960194 PH=SVCS _ SCY GIN PARK: 33 8. 118551098-4721'25-- 90 86 MI PH, SVCS - ACIS 14'.59 1185098-4212"-- 909860546 PH. SACS - CITY ON LINE 154.36 0014,090-422125__ 909 67?2 PH, SVCS -DAY CAMP 27.40 On -1 50,31-42"25-- MR8,608951 PH. SVCS - SIC GIN PK: 59,07 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,747.49 TOTAL DUE VENDOR 2,747.49 JESSICA HAtt 0015352' 4531 --" �vt ! GLASS INSTRCTR-SFRING 2,359,00 TOTAL PREPAIDS .i TOTAL VOUCHERS 27:59,00 TOTAL DUE VENDOR 2 359.00 HALL"IARP. PRr!MCiTIONS INC 001-20711— 7 ; 0 LESS USE TAX - MAGNETS -66.83 0014095-4140()-- 7`3550 SUPPLIES,- MAlGNETS(TL*(S') 897,01 TOTAL PREPAIDS ,00 TOTAL VOUCHERS X10.18 TOTAL WE VEMOFa SaU.1; HIGHPOINT,Imo' 0014x195-42111-- }927 67809 PREPRESS SVCS -BUS CARD 21.6.5 TOTAL PREPAIDS .00 TOTAL VOUCHERS 21.65 TOTAL DUE' VENDOR 21, FF5 HICSCH & ASSOCIATES INC 13855138-44000-- / , 2-REI#1 PROFeSVCS-Lh1US -.P IMPFMMIT 35.46 1305538-44000 z 2-RE#"PROF.S.CS-311 ;UNST MM 47;.00 250 10-4-415-1151199-46415 9177 99014 -RE -#3 DESIGN SVC=-PAKIERA PK. 24.83 Z05310-48415-157700-4#15 f8t,4 1'PB#1 PPOF SVCS-StC CIN RETRCT 5,400. 00 TLTAL PREPAIDS .00 TOTAL VOUCHERS 3,933.29 TOTAL DUE VENDORs `x-3.29 , . i HONE DEPOT 1z6'"11 4_2'00--BLDL: 4'1TRL--SHERIFF CIR 200.13 0015350-41200-- SUPPLIES -'PANTERA/T/TOTS 17.13 ' TOTAL PREPAIDS .00 TOTAL VOUCHERS 217,41 TMAL DUE VENDOR 217,41 CITY OF DIAMOND EAR RUN DATE: 0510112000 10.22.02 VOUCHER REGISTER PAGE,. 12 DUE. THRU: 04,'061i'00D PREPAID FUND,ISECT-P.CCT-PFG&CT-AFT PFJ # INVOICE DESCRIPTION AMOUNT DATE CHECK JAMES r HSL! 0015350 45:00— 9621P CLASS I#STRCTR-BERING 599.00 TOTAL PREPAIDS .00 TOTAL VuUCl ERS TOTAL SUI: VENDOR 599.00 IMAGE AWARENESS 0014090-41400- 9790 7175.. SUPPLIES_- CITY FINS 746.9-'3 TOTAL PREPA_DS ,00 TOTAL VOUCHERS 746.93. TOTAL DUE %e4DOR 746.93 IMPACT SIGNS 250531<<-46415-155t:-46415 9959 3165 CNSTRCTN SIGNS -SKATE PARS 1.55.01 TOTAL PP,EPAIDS .CEJ TOTAL VOUCHERS 650.01 TOTAL DUE VENDOR b5tr.41 IN -Fd -GUT 0114010-42355-- GIRLS SOFTBALL-DONATIQN 10.00 06/46{2000 44a1n' TOTAL PREPAIDS 10.00 TOTAL VOUCHERS .DD. TOTAL DUE VENDOR 1040 PNGELICA INFANTE 001-U478D-- 364:5 RECREATION REFUND 33.00 TOTAL P',;EPAII .Uig TOTAL VOUCHERS 3.3.00 TOTAL DUE VENDOR 33, t►G INLAND EMPIRE STADES 0015350-455310— 9,Kk) 50700 E1CRSN' - CANDI LELITE PVI_LK 912.00 i a J- iti T` {fit-- * 550- 5C C CRS T VSi iT% 371.00 TOTH= PREF'AIDS .Crit TOTAL VIYU iI R5 TOTAL DUE VENDOR 4WLAND VALLEY HHL'I".ANIE SOCIETY 00144=1 454x_-- 425.3-6-:+! fil�ItAL CNIRL SVCC-JUNE 5,437.00 TOTAL PREPAIDS .D4 TOTA- VOlU HERS 5;437.00 TOTAL DUE VENDOR 5,$37. DD UACIKS LOCK' & KEY 164411-4-2210-- 29134 PADLOCKS -SHERIFF S1CTF72.00 TOTAL PRERAIDS : t0 107 VOUCHERS 72.00 TOTAL DUE VENDOR 72.00 UUDICATE WEST 0014'0 0-4400�.�__ 98577' 82273 PROF SVC-LANT3MERMAN MTU 1,20!).00 TOTAL PREPAIL'S QUO. TOTAL VOUCHER I,2DD.00 TOTAL DUE `VE?,DOR 1,200.00 CITY OF DIAMOND BAR RUN DATE: 0513112000.10:22:02 VOUDLER REGISTER PAGE: 13 ` DUE THRU: 0610E-12OOO PREPAID P11"151SECT-ACCT-PRn ECT -€ACCT PO n INVOICE DES-CRIPTTOM AMOUNT FATE CHEC JUDICIAL DATA SYSTEMS CORPORATION 0014411-45405-- 9477 HEARIN5 PF,OCESSING 2.03 5.00 0014411-454Os-- 9994 PARKING CITES - 4/00 1&%.44 0314411-45404-- 9594 REVIEW PROCESSING -4101 60.00 01014411-45405'- `-1594 HARING PR SING -41V2 10.00. N,!4411-45405-- 9477 PARKING CITES -3100 114.32 0014411-45405-- 9477 REVIEW PROCESSING -3100 27.00 TOTAL.PREPAIDS .00 TOTAL VOUCi-lER; 415.76'' TOTAL DUE VENDOR 415.76 LINDA "KANG 001-34710-- 35864 RECREATION REFUND 110.00 TOTAL PLAIDS .00` TOTAL VOUUrERS 11[}.00 TOTAL DUE VENcMR 110.00 KENS HARDWARE 0015331-4210--AT'tIL ��� SUPPLIES -SIC CYN Pl 6.48 0015310-41200-- AFFIL 00 SUPPLIES -PARKS ORERATIOAI- 64.3O' O 1551O-41 50-- APRIL N,) SUPPLIES-P!'MORKS 3.23 uu4O. 0-4120s:1-- APRIL 00 ", SUPPLIES-MAINT 13.56 1:14!tf+ 41�0r1=- APRIL 003 SUPPLIES -TAINT 18.98` 0015314-41200-- APRIL 001 SUPPLIES-HERITAGE`PARK 8.61 ' 31535 41 00-- AFFR1L 0'01 SUPaPLIES-PANTERA{T!'TOTS 5.40 , TOTAL PREPAID5 .00 TOTAL VOUCHERS 121.16 TOTAL DUE VENDOR 121.15 _ED 141ATHAN W KRAUS u�... 9622A CLASS ?NSTRCTR-SPRING 950:4�? TOT AL PREPAID S .00, T 0 F- VCl CHERa 930.40 ` TOTAL DUE; VENDOR <. 980.40" Dr-RUTha! LEE 0-01-34720— .3EA61 RECREATION REFUND 54.010 TOTAL PRBEAIDSS .0101 T1 T FL VL'�UCHEP 9 54.00 TOTAL DUE VEN11M, 54.010 _ LEIGHH`TON &'ASSOCIATE. INC 003 2"SO12-- PROP. SVCS -'EN 00-274 207.50 : L^0312-- PF-1 3r, . Sb'C„ - EN 00-265 31O,OO 00'1 2301.2-- PROF. SVCS - EN 00-271 575.00 T07AaL FREPPIDS ,; .00. TOTAL VOUC'r ERS 1;O92.5O TOTAL DUE VENDOR CITY OF DIAMOND EAR RUN DATE; 05/31/2000 10=22;02 VOUCHER REGISTER PAGE; 14 .DUE THRU ODI;} /200t PREPAID FUi,lD/SECT-ACCT-PR13JECT-ACCT PD # IWIGIGE DESCRIPTION AtDUtTT DATE CHECK LEWIS ENGRAVING INC 0014090-42113-- 9{352 3167 EtWVING SVCS-NAME BADGES 55.21 0014090-42113-- 9052 3'Q,2 ENGRVNG SIRS-TILE 17.: }} 0014090-42113-- 9052 3238 ENGRVNG SVCS-NAME BADGES 15.40 TOTAL PREPAIDS .00 t TOTAL VOUCHERS 10.93.. TOTAL DUE %IENDOR 94.93 CHRISTINA F LICATO 0015350-45300-- 9624'' CLASS INSTRCTR-SPRIWG 156.00 TOTAL PREPAIDS ; TOTAL VOUCHERS 156.00 TOTAL DUE VENDOR 156.00 JEFF LOIS 0014411-45405-- REFUND-F`KIAG CITATN-DR1777 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE' VE#LP 45.00 LOS ANGELES COUNTY -`MTA 11255,53-45535-- 9?49 MAY 00 MTA PASSES-MAY W 628.90 112555,3-455a'22— 9949 MAY DI+ CITY SUBSIDY - MAY %, :99.10 1125553 4552.4-- 9952 T027€65 MTA BUS TOKENS-MAY 00 1,300.00' TOTAL PRclPAIDS .00 TOTAL VOUCHERS 2,32-8.00 TOTAL DUE VENDOR 2,528.00 LOS EN96-151 LACPW TAX CLRNC-EN96-151 325-00 06/0612000 44:'608 TOTAL PREPAIDS .125:00 TOTAL VOUCHERS .00 TOTAL DUE VEND-OR ,125.00 LOS ANGELES 'COUNTY SHIEPIFFS DEFT 0014411-45-402- - 25`1vBIRTHDAY CELE - 4,19/00 2, 204.79 0014411-45401-- 25497 CUNTRACT S% - APRIL 00 3-20,60D.`;4 •x014411-454,02- - 275516:0611 6. SCHOOL TRFFC CNTRL-APF 1to�9.02 TOTAL PREPAIDS ,ice TOTAL VOUCHERS 324,734.65 - TOTAL TRUE VENDOR 324,784:65 1ADIP LU��tRO V)1-23002-- 002-- 560REFUND-PAR€: DEP R REA sAN 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TONAL DUE VENDOR 9A.00 VIADRID- S 0014411 42'_ _5--MTS ELPPLiES SHW, F al R 21.20 06; 0.'•,/ C#'0 44ti T'='TAS PREPAIDS 21.20 TOTAL { u'LCHEnS ,00 TOTAL DUE " E,0OR , 21.20 CITY OF DIAMOND DAR , RLI DATE= 05/31/2'000 10122:02 -VOL0-lER REGISTER PAGE= 15 DUE THR'�: 06/06/2 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO 11 INVOICE"` DESCRIPTION AMOUNT DATE CHECK LINDA MAGNUSON 0014050-42:430-- MMC'-PENTAMTN COIF 135 TOTAL PF:EPAIDS .00 ?TOTAL VOUCHERS 135.13 TOTAL BBE 'JEMDOR ' 1� .226 MAINTEY, 0015314-41200- 9035 4547303 SUPPLIES - HERITAGE CTR ?7,03 TOTAL PREPAIDS .fy TOTAL VOUCHERS 7s. 03 t TITAl, DUE VENDOR 77.03 MANHOLE ADJUSTINIS INa1 22505510-46411-0149:'-46411 9160 i4i'0R PROF SVCS -SLURRY SEAQ. PRJ 10,5617.70 TOTAL PREPAIDS ,00 TOTAL VOUCHER -3 f0,5R_:7.70 TOTAL DUE VENDOR 101567.70 MARIE CALENDAR'S RESTAURANT 'I BKRY td;14"°0 4235_ 4.40CthiERS MTh - 5,15 263'.31 .610_'!.'000 442% TOTAL PREPAIDS 163.31 TOTAL 'MUCHEPS .00 TOTAL DUE VENDOR 263.31 PHIL MARTIN `01` 0-4530f�-_ 96n ` CLASS INS7RCTR-SPRING 33.60, TOTAL PREPAIDS .00 TOTAL VOUCHERS 3s.EO TOTAL DUE' VENWOR 33.60 'z'� NESSA C MATTGX 00153`0-4530!-- 9960 CLSS INSTRCTR - 5'PRIhGL3 1,368.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 1,368.00 TOTAL DUE .VENDOR 1,368.00 MAY BEES BAKERY 0'314411-422325-- MTG SUPPLIES-SHRFF CTR 2.342.401 06(06/2(00 44301 TOTAL PREPAIDS "32.40 TOTAL VOUCHERS .00 _ TOTAL Di.E VENYjR 2T'Y.40 MCDONALD'S 0114 1C, 4'x'.5'5 GIRLS SOFTBALL -DONATION 10.00 06/01,20W 44312 TOTAL PFREPAIC TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1;, . CKF MARILYN MEMORY -,1 ti -'20 16 65 RECREATION REFUND 17.00' TOTAL PREPAIDS .00 TOTAL VOUCHERS 27.00 TOTAL Dtk VENDOR 27.00 , CITY OF DIAMW BAR RUN DATE; 0513441-1000 14:22'=I2 {r'01M REGISTER PARE; 1� ME THRU: 06,'U/2W, PREPAID FUND/SECT-ACCT-PRO ECT`ACCT PO 9 INVOICE DESCRIPTION AMOUNT DATE CHECr METROLINI:. 1125t5 -45533— 9950 MAY OG CITY SUBSIDY - MAY 00 u,0?2.5;.� 1122-5553-455-35— 9`/50 MAY I0 IIfROLIN: PASSES - MAY 00 3`2,.;71.20 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40,464.00' TOTAL DLA VENDOR 40-,464.00' MICROLINk' ENTER:RR SEy 0014095-4 0-- 667t_3 CDIpi ED - COMM, R_.. 352.84 TOTAL PREPAID) .00 TOTAL VOLICHERS 352.24 TOTAL DUE VENDOR 352.54 MOBILE LOBULAR MANAGEMENT GROUP 9574 1976930 LSE PRT EL BLDG-51 P4-6111 - 400.06 TOTAL PREPAIDS .00 TOTAL VOUCFIERS 460.06 TOTAL DUE VENDOR 460.06 MDONLIC-HT PRESS 0014;90-4iilo-- 20087 PRINT SVCS-MTG RED FORM 1Ei.16' TOTAL FREPAIDS .00" TOTAL VOUCHERS 225.16 TOTAL DUE VENDOR ' ;-75.15 MT. BALDY LiNITED WAY 001-21113— PP7-10 PAYROLL 'DEI4ICTIO'1S 116.03 TOTAL PREPAIDS .0& _ TOTAL VOUCHERS TOTAL NFE VENDOR 111 01) M.ERS i• uY;IdS Hl VAY %FETY, IK 0015510-45506— 9c 9 5495 PROF SVC-SGNlNB STRPNG 1.255.71 TOTAL PREPAIDS .I�) TOTAL VOUCHERS 1,255.70 TOTAL Imo. €SEK, OR 1, 255. 70 , MIKE WELSON 0014095-4-2330— REINB-CAPIO CONF 102.03 TOTAL PREPAIDS .00 - TOTA€.. V.IDUCHERS 102.03 TOTAL EUE ''VENDOR 102.02 0014090 421?6-- 340X}'-4 MAY S'VCS-RADIO REPEATER 215.88 TOTAL PREPAII15 .ids TOTAL VUBCHE 6 215.82 TOTAL ViE VENDOR ' 215.508'_ NEXATEL COMM`JNICATI&NS 0014090-421-- PHONE CHRG£-Pa;1CS/CD 379.40 TOTAL PREPAIDS .00 TOTAL 0LUERS 370, TOTAL DUE VE00R- 379.48 CITY OF DIMMID: BAR RUN DATE:f15/31/2000 10:72:02 VOUM. R REGISTER PAGE. 17 DUE THRU: 0t/0=/2000 PREPAID F{.7ND!SECT-ACCT`-PRO:IECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE C',ECY DAY TREE LANES INC 0015350-45300-- 9.27 CLASS INSTRCTR - SPRING 302.40 TOTAL PREPAIDS .iii TOTAL VOUCHERS 302,40 TOTAL DUE VENDOR 302.4 OFFICE DEPOT 0014090-41200=- MEMO CREDIT - GENERAL -107.50 0014090-41200-- MEMO CREDIT - GENERAL -106.97 0014090-41100-- SUPPLIES - GENERAL 100.59 0014090-412210,0— SUPPLIES - GENERAL 53.75 0014090-412+)0-- MEMO CREDIT -GENERAL -286.17 0014090-41200-- SUPPLIES - GENERAL 715.88 0014090-41200-- SUPPLIES - GENERAL 397.03 0014090-41200-- SUPPLIES - GENERA.. 53.75 0015`AO 41200-- SUPPLIES -; COMM SVCS 335.17 TOTAL PREPAIDS .OG TOTAL MUCHERS 1,155.=3 TOTAL DUE VENDOR 1,155,5.E FAYE OPTEGA"O 001-23M12— 50798 REFUND -PAR .' DEP R' REAGfisM 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 PARSONS BRINCIERHOFF,'QUADE 0014090-44000-- 9798 1168,60 PROF SVCS -ALT ROW STUDY 8,037.79 TOTAL PREPAIDS .00 T 8,037.79O€ TOTAL DUE VENDOR 8,037.79 LEENA PATEL 001-34740-- 35451 RECREATION REFUND 59.00 DOTAL PREPAIDS .00 TOTAL VOUCHERS 59.00 :OTS DME VENDOR- PAYROLL TRANSFER n'1 io,200-- PPIO PAYROLL TUANSFER-PP10 75f100.00 06/06/2000 PP10 - TOTAL PREPAIDS 75,100.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 75100,OQ 1264411-46230-- 9955 LAID015028 COMP EQ -SHERIFF'S SVC CTR 3,279.98 0 /76/?000 4$302 TOTAL P.REPAII TOTAL VOUCHERS s .00 TOTAL DUE VENDOR 3,27:�,9� CITY OF DIAMOND EAR RUN DATE: 05131/2000 10.22*02 kgX R REGISTER PAGE • 1E DUE TFLRU* 06:!0612000 PREPAID Fl,'NDISECT-ACCT-P`DjECT-ACCT PO # ItNOIGE DESCRIPTION AMOUNT DATE CHECK PERS P'tEALTH 001-21ifFi-- MAY MAY-HEALTH INS PREMS 12,149.93 06106120300 44292 0014090} 401093-^ MAY ADMIN FEE 63.40 06106I2000 44292 TOTAL PREPA IDS 12,213.33 TOTAL VOCUEFERS .00 TOTAL DUE VENEDOR . 12;213.3=; PERS RETIREMENT FUND' 001-11109-- PP10 RETIRE CONTRIt9-ER 2 1036.32:06/06t20J00 44305 001-1.11109- PPiO MILITARY BUY BACE 510.t,9 06106/2000 44305 .�Oi-2If09-- PP10 RETIRE COPiTRIE-EE 5;;021.35 06/061`.000 443:}5 40I X1109-- PP 10 SI VIVOR BENEFIT 42.78 06106110100 44305 TOTAL PREPAID S 8,410.14 TOTAL VOUCHERS .00 TOTAL DUE VENDOR ' 8,410.14- ,410.14-SHAN SHANNON ON PETITT 001-2'3002-- 50317 REFUND-PAF,*: DEP PETERSON 50.00 TOTAL -PE .00 TOTAL VOUCHERS 50,40 TOTAL DUE VENDOR 50.00 PITNEY . BOWES INC 0014090-42130-- 9000 MAY '00 EQ RENTAL - MAY 070 369.90 " TOTAL PREPAIDS .04 TOTAL VOUCHERS 369.90'' TOTAL DUE VENDOR 369.90 POSTMASTER 001-2-3010- EL416104 56U EXPRESS MAIL-FPL 98-64 11.75 nn1 ::010-^ EL4161042f& EXPRESS MAIL-FPL 2000-08 11.75 EL416104Z56U EXPRESS MAIL-FPL 9-39 11.75' 00l->:3010-- EL4!6104256.0 EXPRESS MAIL-FPL 99-39 11.75 ; t.-4161E4256U EXPRESS MAIL-FPL 98-64 15.75 001-23010-- EL41610425611 E#PRESS NIAIL-FPL 2000-11 11.75 C01-23010-- EL4l6l4415E:U EXPRESS MAIL^FF`L 2t JC?-04 11.75 EL41610445E,1 EXPRESS MAIL-FPL 99-•><+ 11,75 C01-23010- EL41£104.5 EXPRESS MAIL-FPL 2000-04 11.75 Cf'1 010-- EL41610425EU EXPRESS MAIL-FPL 1000-06 11.75 001-23010-- EL416104256U EXPRESS MAIL-FPL 20:0-12 11.75 C3i-w3010-- EL414I046U EXPRESS MAIL-FPL 99-09 11,75 EL416104256U EXPRESS NAIL-FPL 2000-10 11.75 001-:31:!10-- EL41ul°041'56U EXPRESS MAIL-FPL 2000-10, 11.75 TOTAL PREPAkLzJ s00 TOTAL VOUCHERS 168.50 TOTAL DUE VENDt 16..50 4APROLD PRESSMAN 001-34740-- 35573 RECREATION REFUND 59.03 ' TOTAL PREPAIDS .00 TOTAL VOUCHERS 59.00 TOTAL DIS "0M-1F 5..00 _.n. _. CITY 9: DIAMOND BAR RUN DATE: ;059131/24W 10:22.02 VOUCHER REGISTER PAGE! 19 DUE TWO. 06 to6 ,2001 PREPAID` E!#IDl ECT-ACCT-PROuEGT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE Ch'ED, PUW,ISS ROSE -RSI 2 -05L310 -46415715500-146415A981? 2035 DESID4 SVCS-S.:ATE PARI: 1 ,5 TOTAL PREPAID .000 TOTAL VOUCHERS 713.57 TOTAL DUE VENDOR 713.57 R D BLUEPRINT 0015510-4:110-- 48978 460733, PRINT SVCS -PARCEL .MAP 6.101' 0'1330 -4641,E -11:'9y-46-415 46051 PRINT SVCS-MILARS-L[R13EER ' 222.71 TOTAL PREPAIDS .Ofd TOTAL VO; r— S r.8.81 TOTAL DUE VENDOR 228.81 RA,LPHS GROCERY COMPANY 00144111-423215— 10094531 453! NTG SPPLS - SHERIFF CTP: 23.7:: C014Ce,,) 4325-- 9901 I004539 MTO SUPPLIES -DELEGATION TOTAL PREPAIDS .00 TOTAL VOLlCHEIRS 49.48 TOTALDUE VENDOR 0.48 RC BASEBALL 001,5'.-50-4Y-31{'__ 4+.�1^ le•Ji TICY.ETS - MAKES GAME i,004.T}CT TOTAL PREPAIDS .00, ;- TOTAL VOUCHER 1,004, t}4 TOTAL LEE VENDOR 11;004»00: REGAL CINEMAS 0114-0I0-42355-- GIRLS SOFTBALL -DONATION 14.00 %/0612W-0 44310 TOTAL PI EPAIDS 14.00 TOTAL VGUCHERS .00 TDTAL,Dffi VENDOR 14.00 RLGEPdTS LC 0014010 4Lo151-- CKR MTG-ANSARI 6/7-8 31.3.3 €6/0612000 44x18 0015310-42325— SEMINAR - FEfl191_EY.11/36 344.00 TOTAL PREPAIDS 31.3 ; TOTAL VoL11RS 144.00' 'TOTAL DUE VENDnD PSEINBESGcn PRINTWORKS INC 0015350-42110-- 98313 ItY395/1037iC, PRINT SVCS-REC GUIDE 12,946.117 46/06/2000 44304 00i4t.LCT-4 i1[t-- �'?44 10551 PRINT SVCS-P.O FORMS 518.4 0.14.:? 4 310-- 7181 110543 PRINT SVCS -BOSS CARDS 36.79 TOTAL PREPAID TOTAL VOUCHERS 557.21 TOTAL SUE VENDOR 13,563.38 REMEDY 0015210-44000-- 9800 41760 TEMKE' SVCS - PLNN 4/1M3 188.16 cl, 0 152, s Do 0 3$11760 T^ti� SVCS'-FLNN 413 80.28 TOTAL PREPAIDS .00 TOTAL VOUCHERS 268,44 TOTAL DEQ' t ENDOr 268.44 CITY OF DIAMOND BAR RUN DATE: 05131/2000 10:22:02 VOUCHER REGISTER PACE: 20 DUE 7NPU: 0610.12000 PREPAID FM/SECT-ACCT-PROJECT-ACCT PO 110JOICE DESCRIPTION AMOUNT - DATE GIECK MYLENE RICHARDSON 001-1472)-- 35993 RECREATION REFUND 33. 06 TOTAL PREPAIDS .00 TOTAL VOUCHERS 33.00 TOTAL Dt?E VENDOR 33.00 ; SAM'S MOBIL 0015210 4231'•3-- APR 00 'FUEL - Cil?"'r. DEV 297.24' 00155i0-42?10-- APR 0 k FLEE. - Pt, 1 IC WORKS 149.52 TOTAL PREPAIDS .00 TOTAL VOL WAIS 466.96 TOTAL DUE VENDOR, : 466.96 SAM GABRIEL VALLEY CITY MGR ASSOC 0014030-42330-- SGVCMIA MiTG-CKGR,DCM SR AA 150.00 TOTAL PREPAIDS .00, - TOTAL VOUCHERS 154.00 TOTAL DUE VENDOR 150.00 SAN GABRIEL VALLEY COUNCIL OF GDVTS 0015510-4' 40--f IOTAC MffG -DLIII 15.00 05106/2400 44307 TOTAL PREPAIDS 15.00 TOTAL VOUCHERS .00 TOTAL.DUE VENDOR 15.00 ENREI SASA I 001 i_Z300 - 50624 PEFUND-PARI: DEP HERITAGE 50.00 TOTAL PREPAIDS .00,' TOTAL VOUCHERS 50.00 TOTAL L41E VENDOR 50.00 SCIENCE SAFARI c .€• r-- 001. 0 4�9aF. QQir 9990• LASS I3f-TRCT R -'SPARING -76.00 TOTAL PREPAIDS .via TOTAL V"OUCH'S 576.40 TOTAL i�1E', VEPdICR 576.00 SCM!AF efi�it:lf+ 423i-- S'v't'Ar IT[,-SO"!t3tl'1NPI1;6.1 -a 40.001 Ofa106ji00Ii 44267 TOTAL PREPAIDS 40.00 _ TOTAL VOUCHERS .00 TOTAL WE `VD -MOR 40.000' SECT SECURITY V3140 0 44C��0-- 29 0 512? CO{DRIER 56jC5 - MAY00 199.00 TOTAL PREPAIDS .100 TOTrsL VOUCHERS 198.110 TOTAL ISE °'ENd I': ' 192.00- SHEFE RD, PULLIN, RICHTER ?: HAMPTON 0014020-44421-- X515 :1944739 LEGAL S':GG - LAN7ERMiA+i 6y947.76 TOTAL PREPAIDS .00 TOTAL VOA!CHERS; hFS47.?6' TOTAL DUE v'tfiDtllz . .. 6 ?47.76 , .. CITY OF DIAMOND BAR RUN DATE: 05/31/2000 10=22.02 = VMMER REGISTER PAGE. 21 DUE THR11' 06106/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMUNT ' DATE CHECK( JERRYL LYNN SHORT 0015350-45300-- 9631A CLASS INSTRCTR-SPRING 672.0K, TOTAL PREPAIDS ,of) TOTAL VOUCHERS 671.00 TOTAL DUE VENDOR 672.00;' SKY HAWS SPORT S PROGRAM 0015350-45300 - 99672 CLASS INSTRCTR -SPRING 1;754.00 TOTAL PREPAIDS .Oil) TOTAL VOjlCHERS" 1,754.00' TOTAL DUE VENDOR '` 1;754.0' SMAFRT & FINAL 9500 MTGa SUPPLIES -GENERAL 40m23 1255215-41200__ 73643 SUPPLIES -SENIOR 73643, ' 103.96 TOTAL PREPAI115 .00 TOTAL VOUCHERS ` ' 144,19 TOTAL DUL VENDOR. 144.19 SOUTHERN CALIFORNIA EDISON 0015510-42126-- 22018804088 ELECT SVCS. - TRFFC CNTRL 173.94 " 1.07,5571,- 6-- 2M41741140 ELECT SM' - DIST 38 1;222.57 <; 1385538-42126-- 2148230685 ELECT SVCS -,DIST 38 13.32; 1v,aM'1-41121-- ?3657K ELECT SVCS- DIST .38 13.Cf X'15510-42126-- 2236935272 ELECT SVCS - TRFFC CNTRL 121.57 00 1t510 421226 - - 22088 X40.2 ELECT SVCS - TRFFC CNTRL " 185.31 1395539-42224-- 20:41741 2 ELECT SVC - DIST 39 222.1$ YW4174140 ELECT SVCS - DIST 38 309.68 TOTAL PREPAIDS .rJO TOTAL VOUCHERS 2,260.65 TOTAL DUE VENDOR :f2d°1.65 SOUTHERN CA! IFORNIA GAS COMPANY 06,151,14-421.26-- GAS SVC-HRTG COM CTR 101.71 TOTAL F'kEPAIDS .00 TOTAL VOLICHIEPS 101.71 TOTAL DUE VEMR 101.71 SO IHERN CALIFORNIA LEADERSHIP 14TWV 014010-42325-- SCLti CONI'- ANSAPI 5J19 45.00 46/0612' )0 44:395 0;1i4tF1t1-42: 5-- KILN CONF-FINNFRTY,NFNE 90.00,`05/061120130 44306 TOTAL PREPAIDS 1.5.00 TOTAL VOUCHERS .00 TOTAL DUE VENE-OR iTs.00 MARK ST. AMANT 1�5441i-423481-- REIMS-CRDsCONE 318-14 300.72 TOTAL PREPAIDS ,0r, TOTAL VOUCHER'S M.72. TOTAL DUE VENDOR 2M.71 s CITY OF DIAMOND BAR RUN DATE. 05/31/200 10122:02 A61CHER REGISTER PAGE. DUE THRU: 06/06/2000 PREPAID. FUND/SECT-ACCT-PROJECT-ACCT PO INVOICE DESCRIPTION • AMOUNT DATE CHECK STANDARD INSURANCE OF OREGAN 001-21106-- MAY MAY SUPPL LIFE PREENS 206.50 06;06,'2000 44291 001-21106-- KAY MAY LIFE INS PREMIUMS 635.10 OE/066 22)000 44291 TOTAL FREPAIDS 841.60 TOTAL VOUCHERS TOTAL DUE VENDOR 841.60 STAPLES 001409041200-- 887017E14 SUPPLIES- GENERAL 12.97 0014050-412 rij ``-70/OPEN SUPPLIES - FINANCE 19.92 0015510-41200-- 8e..7A OPEN SUr�PLIES = PUBLIC Nom;: 117..56 0014090-412€0-- 887015PEN SUPPLIES - EENERAL 12,41 _ 0014050-41 '0:-- 8870/0PEN- SPP..IES - FINANCE 3.86 0014090-41200-- 8870VOPEN SUPPLIES - GENERA} 36.7 0025210-4100-- 8870/0PEN SUPPLIES - PLANNING 68.91 0015510-41 0-- 88701WEN SUPPLIES - PUBLIC WGRYS 72.71 0014090-4100-- 84711,11OPEN SUPPLIES - GENERAL 23.25 0014030-41200-- 8,87010PEN 5UffLIE6 - CITY MANAGER 9.29 Or,1 50-412 {-- So 87.?1GPEN' SUPPLIES - FINANCE 3.4 0015Y5±' 41210-- 0/0PEN SUFfLIES -RECREATION 64,11 0014095-412'00-- 8810/0PEN SUPPLIES - COMM & MRKT 66.77 ?14050-41"00-- 8870/OPEN, MEMO CREDIT - FINANCE' -7.44 (94'140 -412000-- 83.70/OPEN SUPPLIES - CITY MANAGER 16.E 00157350 4iZxo_- 62-7010PEN SUPPLIES ' RECREATION 0015510-412W- 88701OPEN SUPPLIES - PUBLIC WORKS 47,98 . 0014090-412200-- 9921 3014183. 5 COFl WER - GENERAL 5226.10 ,1014050-412' 870/OPEN SUPPLIES - FINANCE 4$.96 0014090 41200-- 0570/OPEV SUPPLIES'- CIT' CLERt, 140, 0014040-41200-- 8 70/OPEN SUPPLIES - CITY CLERF: 50.09 TOTAL FF'EPAIDS .00 TOTAL VOUCHERS 1,364.24 TOTAL DUE VENDOR 1,364.24 Sum, Y 0014t"0-42325-- 85'33 MTG SUPPLIES - T4CA 5/15 7.9 0014090 4__15-- 8883' MTG SPPL-CHCL,C/GMTE,4GNR 25.94 888 3 MTG SUPPLIES -LAK TIERMAN 98 00145}90 4214 -- S I3 MTG SUPPLIES - LANTERMAN 9.55 115'T'515-423-225-- MTG SUPPLIES-S/WANE 3.99 TOTAL PREPAIDS .00' - TOTAL WUCHERS 55.44 TOTAL DLt UEt10CR 55.44 CARL SL4d 001-i_=0127-REFUNLi - EN C -26.,4 660:00 TOTAL PREPAIIS .00 TOTAL VOUCHERS 660.00 TOTAL 1141 VSNDOR , 660. Of) ett�LfP�g FEtff "ATiONFr€C i 0014090-421225-- 04-12-0800 DATA LINE.'CHRGS - APR 00 5.82' TOTAL PREEPAIDS .00 TOTAL VOUCC r!ER6 5.K TOTAL iUE VENDOR 5.82, CITY OF DIAMOND BAR RUN DATE: 05/31/2000 10:22.02 NOUCEER "REGISTER PACE: . DUE THRU, 06/0612000 PREPAID FUND/SECT-ACCT -PRO,JECT-ACCT PO 4 INVOICE GLSCP.'PTION AMOUNT DATE CHECk. TEN1415 ANYONE 0015-650-45,600-- 9518 CLASS INSTRCTP. - SPRINGG 2 , 2n- . QO TOTAL PREPAID .00 TOTAL VOUCHER_ 2,293.90 TOTAL LONE b'EN'4Ia R 2,293.9 THE LOCAL GOVERNMENT COMMISSION 0014090-42:.15-- 8641M MEMBRSH? R.;fbJL-CMGR 5x.00 TOTAL PREPAIDS .0() TOTAL MiC'HEIRS 50.00' TOTAL DUE VENDOR 50.00 THE OFFICE 0-GiLOG-- 9JPPLIES - COW, SVCS 19.49 TOTAL PFEPAiDS ,[.itj TOTAL VOUCHES 1o.q TOTAL DUE VENDOR I9.49' THE 'WEEKLY NE10-WALNUT, itrl4t?+r=-42110-- 9884 995 All - CONCEFt.T IN PAFx. sckv,00 TOTAL PFEFAIDS .00 TOTAL VOUCHERS 60{f.00 TOTAL DUE 'VENDOR 600.00 THE WHOLE ENCHILADA Its' 0014 ' 4iJiS_- 9068 1324104 MTG ViPPLIES-COUNCIL 5116 158.04 TOTAL FPEPAIDS UPJ TOTAL VOUCHERS 153.04 TOTAL DUE VENDOR 153.04 TRI -COUNTIES ASSOC OF REALTORS 0001400-423310-- k?c:VR MEMBUSPIP LIST 63.75 06/0612000 44293 IDTAL PREPr;IDS 68.75 TOTAL VO'LIC'US .0 TOTAL DUE VENDOR 63.75 TRI -COUNTY OFFICIALS RI 0!015_=C, 45„00-- 9740 8922 PROF S'.CS-E;'BALL OFFICIAL 600.00 0015350, e.=, 00-- 9740 :3.,99/8885 PROF.SVCS^B;'BALL Ot-FICIAL 1,140,ti<y TOTAL POEPAIDS .00 TOTAL %UCHERS 1,740.00 iDTAL DUE VENDOR 1,740.00 CITY OF DIAMOND BAR RUN DATE: 0513112000 10*22.02 VOUCHER REGISTER PAGE. 24 a CITY OF DIAMOND EAR REIN DATE: 05/31/20M,10:22:K VOUCHER REGISTER PAGE. 25 - DUE THRU: 06/06l2000 PREPAID FUND/SECT-AtCT-PRCtjECT-ACCT PO # BIVOICE DESCRIPTION Ammirr DATE CHEC1 KLARA WADE 001-2 0<02-- 50814 REFUND -PARE: DEP HERITAGE' 50.0 TOTAL PREPAIDS .00 TOTAL VOUCNERS 50.0 TOTAL DUE VENDOR 50.00 WALNUT VALLEY UNIFIED`SCHM DIST. 00152550-42140- 9029 Ate" -Q0 -15i _; FACILITY RNTL - APRIMAY00 10pl.E?C3 G1015350-42140--p--L)7, PG -00-1464 FACILITY RNTL-APR 00 81.00, TOTAL PREPAIDS .00 TOTAL VOL+•CHEFS 189.001 TOTAL DUE VENDOR 1801. 's!ALtIIT VALLEY 'WATER DISTRICT 0015321-42126-- WATER SVCS - S'U'MITRYBGE 3,675.00 001531 421276-- MATER SVCS - MAPLE HILL 1,504.00 1385!28-4:2126 WATER SVCS-DIST S 1 11,554.00 001533,l1 42126-- MATER SVC- - SYC CYIN PK 1,339.50 01014440-421N,- 91--fb EMER PREP°-LITILITIES 50. is WATER SVCS - DIST' :i8 -503.45 _ WATER SVCS DIST 38 39t2.00 03015313-42126- WATER SVCS - HERITAGE 427.00 1395539-42126- WATER SVCS - DISC 39 7,789XQ 00lf553 4.510.-- WATER SVCS -TREE WATERING 79.00 0015311-42126-- WATER SVCS - PAUL .GROW 1,706,25 11385538-421216- W TER SVCS -,DIST 30 219,75 1395539-42126- WATER SVCS - DIST.39 65.25 0/115.19 4.2126-- WATER SVCSS - PETERSON _ 075.2 TOTAL PREPAIDS .00 TOTAL 13CHERS 219,0`79.52 TOTAL DUE VENDOR 29079.58 :'ELLS FA sC 0014090-4232 tTGS - BEL'NGEF 212.22'06/06/2000 44297 001,4030-42s1.AI?-- FUEL - PELANCER 79.4 06/06/2000 44297 0014030-42. 0-- LANTERMAN PKC-BELANGER 24.0{0 626/06/2000 44297 (1014090-123225- MTB-FRITZP FAREWELL N9. 10 06;'06%2000 44297 0014030-422210-- CAR RNTL CREDIT-BELANGER -34.50 06/06/2000 44297 , I q �0'= "1200-- SUFPL3-BELANGER 39.23 06/06/2000 44297 0014030 42330-- CHAMBER CRUISE-BELANSE=' 587.15 06/0612000 44297 s014�.z3G 42125-- PALMFIE SVCS 10.38 06/06/: fl�50 44297 OU11403-0422_r -- NATL LEAD OPIF-EELANGER 741.14 06/06/2000 44297 00414030-42329- MTO-EELAi'iGER 59.68 FY/06t2000 4420 TOTAL PREPAIDS 2.007.82 TOTAL VOUCHERS .00 TOTAL DUE VENUOR 2;001.82 WEST COAST ARBORISTS"INC fJ 15..,58 45=c3':�-- 9848 i 6819 PROF SVCS -TREE MAIS4T o X75. {s0 'f TOTAL PREPAIDS .00 TOTAL VOUCHES 8,875.00 TOTAL DUE VENDOR 3,875.00 CITI OF DIAMOND BAR RUN DATE: 05131/20K:0 10:-K:02 IVOUCNER REGISTER PA3E.26 DUE THRI U, 06/0612000 PREPAID FUt4I+,'SECT-A1 CT-FfZO,,ECT-ACCT PO # IM'DICE DESCRIPTION AMOUNT DATE CPEO, WILD THING GIRLS SOFTBALL 001-36660-- REIME - BOOTH FEE 75.V} TOTAL PREPAIDS .00 TOTAL VEIUCHERS 75.00 TOTAL DUE,VEMDOR 75.00 ; WOMEi'I'IK LEISURE SERVICES 0015350-4Z315-- MEMBRSHP RNWL-C CREWS 25.00 TOTAL PREPAIDS .LSO OTAL VQUCPF,RS 25.00 TOTAL DUE VENDOR 25.00 PALL WRIGHT 01?14090-44000-- 8882 SVCS-P/C,CNCL.TD 5/116 472.50 TOTAL PREPAIDS .00 TOTAL V50INC ERS 472.50 TOTAL DUE' VENDOR -50 KPEi!% ___.- 0014X! 4iLrX,-- 601229432 SUPPLIES - FINANCE 215.74 TOTAL Ff�EPAIDS .00 TOTAL V91iCHERS '215.74 TOTAL DUE. VENDOR ' 215.74 FLORE14CE YANG 001-34730-- 3tXJ66 RECREAT1D, REF'KE= 66.00 TOTAL PREPAIDS .00 TOTAL VOLt.HERS 66.00 TOTAL DUE VENDOR 66.00 P-3 : EPEDA x':1144: 45"r _-- REFUND PPI -16 CITE-BB17779 60.00 TOTAL PREPAIDS .fir TOTAL VOUCHERS 60.00 TOTAL DUE kPiDOR 20.00 REPORT TOTAL PREPAIDS 1:3``,521.64 REFORI TOTAL VOUCHERS 727,388.01 REPORT TOTAL W2y°_9.65 CITY OF DIAMOND BAR AGENDA REPORT .AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 06, 2000 REPORT DATE: May 26, 2000 ' FROM: Linda G. Magnuson, Finance Director TITLE: Treasurer's Report -April 30, 2000 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of April 2000 RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1; Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? 2. Does the report require a majority vote? Yes No' 3. Has environmental impact been assessed? NIA Yes No 4. Has the report been reviewed by a Commission? NIA _ Yes No Which Commission? 5. Are other departments affected, by the report? NIA Yes No • Report discussed with the following affected departments: RE WED BY: DEPARTMENT HEAD: iLT Terrence L. Belanger i_lnda G. Magn'so City Manager Finance Director x CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 06, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager' ' SUBJECT: Treasurer's Statement - April 30, 2000 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the April 2000, Treasurer's Statement.' FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of April 2000. This statement shows the cash balances for the various funds,, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY; Linda G. Ma n us•n CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT' April 30, 2000 $I;GINNING TRAI`1SFERSk NDlt B�LAIjIG RE6E11?7S DI$BLME<jfix<d>3T.`_ BALANCE GENERAL FUND $13,709,774.44 $2,081,330.16 $1,085,995.11 $14,705,109,49 LIBRARY SERVICES FUND 100,654.98 1,439.59 454.04 101,640.53 COMMUNITY ORG SUPPORT FID (1,826.24) 1,200.00 (3,026.24) GAS TAX FUND 2,363,881.90 36,353.78 2,400,235.68 TRANSIT TX (PROP A) FD 1,423,313.73 100,232.95 88,301.54 1,435,245.14 TRANSIT TX'(PROP C) FD 1,138,744.94 124,111.37 1,262,856.31- ISTEA FUND (370,609.40) (370,609.40) INTEGRATED WASTE MGT FD 251,765.30 4,386.58 3,805.44 252,346.44 AIR QUALITY IMPRVMNT FD 155,750.15 2,112.30 628,18 157,234.27 TRAILS & BIKEWAYS FD (SB 821) (4,983.92) 20,777.53 15,793.61 PARK FEES FUND (18,375.61) (18,375.61) FACILITIES & PARK DEVEL. FD 2,419,187,11 20,044.26 2;439,231.37 COM DEV BLOCK GRANT FD ;(270,262.72) 251,851.00 14,011.27 (32422.99) CITIZENS OPT -PUBLIC SAFETY FD 227,834.49 3,280x34 1,872.68 229,242.15 NARCOTICS ASSET SEIZURE FD 334,953.25 4,730.36 339,683.61 LANDSCAPE DIST #38 FD 525,872.55 90,935.74 12,836.59 603,971.70 LANDSCAPE DIST 439 FD 211,563.21 53,809.34 9,223.03 256,149,52 LANDSCAPE DIST 441 FD 312,202:86 43,548.63 3,371.27 352,380.22 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 540,819,15 10,014:04 166,051.44 384,781.75 SELF INSURANCE FUND 929,476.48 13,182.62 942,659.10 EQUIPMENT REPLACEMENT FUND (17,026.82) (17,026.82) TOTALS SUMMARY OF CASH: $24,101,840.61 $2,862,140.59 $1,387,750.59 $0.00 $25,576,230.61 DEMAND DEPOSITS: GENERAL ACCOUNT $281,294.00 . PAYROLL ACCOUNT 270.63 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $282,314;63 INVESTMENTS: US TREASURY Money Market Acct. $1;303,150.10 LOCAL AGENCY INVESTMENT FD 23,990,765.88' TOTAL INVESTMENTS $25,293,915.98' TOTAL CASH $25,576,230.61 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdra within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment po As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo, Any excess funds are "swept" on a daily basis from the City's bank accounts and are Invested overnight into an Investment poo of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Veld for April 2000 6.014% Money Market -Effective Yield for March 2000 5.2650 All investments are placed in accordance with the City of Diamond Bar's Investment Policy, The Bove summary oA s s icient cash flow liquidity to meet the next six month's es ' expendit s. 1 Terrence L. Belanger, Treasurer _ .-,-CLAIM FOR DAMAGES' TO PERSON OR PROPERTY c: -M Y� 111AApr%t n UNSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than 6 r+os. after the occurrence. (Gov. Code Seca 911.2) 2. Claims for damages to real property must be filed not tater than I year after the i „ �: occurrence. (Gov. Code Sec. 911.2) 50 3. Read entire claim before filing. Y 4. See page 2`for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET, T. Claim must be filed with City Clerk. (Gov. Code Sec. 915a) To: The City of Diamond Bar Name of Claimant T 0 h Za til l Cn -c,6i �j Age of Claimant fif natural person) Horne Address of Claimant City and State Home Telephone Number Business Address of Claimant Cit k ,r City and State Business Telephone Number Give address to which you desire notices or communications to be sent regarding this clans ? DDN : V !{zi (zee! C)Y- How did DAMAGE or INJURY occur? Give full particulars. It ems,;, �r�c1t`' rU- � 1 rc. k_e �h � �-� � � U -� Jottlt I V, q D utot� Pte -r- i�c 5 c-1. rc 1 r When did DAMAGE or INJURY occur? Give full particulars, date, time of cay: Where did DAMAGE or INJL,'RY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriat street names and addresses and measurements from landmarks; P. give D k -e nn C ct , ��r , z�rYrZ C c zl; N. S 1 -ur 'zvnri `'E.Vl tc) i` Gni .� 1iz 1'Zc c uU as 4 t o `} x What particular ACT or`OMISSION do you claim caused the injury or damage? Give names of Cit employees damage, if known; " Y p ogees causing the injury or �j �. r ^.a ?Al"YL1GE cr INJURIE,JS do you claim resulted? Give full 'extent of injuries or damages claimed: �:P(_f��5 zt1 tlS�"` `JttIJY ji��1v�'� 1�1ZAtrlClt�y—di� cZtt`15�(A Vic. 1 � 1 CIL �J� C �t (�t S� C ! � if Z� Lt � J m N -n (t 0' What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of computation: -SIgo �L. l�C at- zvtc,h -ec£ rbc e tP IJ -VC t, ,f. Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury ry or damage, giving basis of d TA --R FA cti)t6 re Lt SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Insurance ;payments received, if any, and names of ;hisurance Company Expenditures made on account of accident or in;ury: (Date - Item) Same and address of Witnesses, Doctors and Hospitals: READ CAREFULLY For all accident claims; place on following diagram names of streets, including North, E accident by "X" and by showing house numbers or distances to street' corners. East South, and West; indicate ple If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and b or your vehicle �ti hen you first saw City vehicle; location of City vehicle at time of accident b Y "B" location of v vehicle at the time of the accident by "B -l" and, the point of impact by ,X.,� y "A -I" and location of yourself'or NOTE: If diasrram.n below do not fit the situatiOr, attach beret_ a r'• r ' diagraIm --'gr .En by ciaunant. FOR AUTOMOBILE ACCIDENTS 7A FOR 'OTHER ACCIDENTS i SIDEWALK CURB--> PARKWAY CURS- SIDE WAL K Sign -at of Claimant or person filing on his behalf giving to Claimant: Typed Name' Date ='4S IqCTST BE FILED WITH CITY CLERK (GOV. NDE SEC. mo a,`r�' 000? UJzw �Uu,n:F� ❑ _ W 07 ❑ vQ�aWwXc�nQ��aa wx OD 0 co w LU cc m�V7w --v � lL ❑~ �ZC7F-�Qo��,WW �_ 13 d _� q �u Z.WW "LLI LLU u ~ � �"�ig M 4��� zM N,S2� :n C3 y ��•; LU Z,LL lua .. '. `Z U: 1=-�XWY¢SaYQ��Z en -zn,—X � ... ��. c g ¢ ❑ �' ❑ ❑ zhcWas �0ar OCCP W ea f lr A LU LU W V 66g -may S [[N om6m U 41 dZ Uiv w 4 a co d Z Ade S ..Q g C 2 h W` _ d w w z Z �¢W�SvVOrnI `f^rH� N�uaGW6yID< �,� 14) Li OggZ Ilz`0 O LU 3 1� s0o CzxOa� r Kerm LU 0 aaadaa �a y p. dw ap7 ¢ Z 1 O MME UE rij ER uj C � a W - a M>l�xxz O �-- � CI❑ � Lhu iODOQ O _ O � x r a ` 990¢ W W Q ,. J $ 0 oz 17 D ❑ o z�Qac �iai�C � pb SIT Z; oac cam: w' � � r C; a: W v T/T'd 02S'ONoc�� i 02tr@ N3100Z1 3(`iJSM dbT:tb rr66T''02'03Q ITTI I ; t =1`' .'1 e} I I 1 s i 1 112 pq tom; 1 AIML i .ai I i f mrAtt A A- sM=41 72 v 78 74 N r 7A 2 iz r ' `• � 3 x -.: a 9' � t m .. � - v E.^ h ie 5 '� 3 � ✓ = r t 3 � - � •r.. � � � _ '.t : � _ �Ff � -. s � si a - ft 2 •_i C � � R a � ` .fit. r 7 C T. �R .G ! � 3 � i T x � .% £.'� c Y �. •r 1 `i � 1 % r ' J 1 'n � l �' � •' * '. ^� .15 'r' S C .. '. � Al 7 �'. ,�, �.^ w �. ,� . n Q ,..`. � : J y �Ee^ G �.' � Y �.. Y �• r � r s i• = z � � � m ' r t � •r ' �"e yw f :`- 1. '. f'f e� - 3 i;� � t � �:.1 •L 5 �. ; .it c: .i - � K r�. ,! k � " =� 60 3Jtfd .zJdan01 M S37rdGHa ' I6Z9b01E 8T:ZT 6661/ZZ/;Z ,r .._ e.. 11:1 A s.a.s_.p1un,& X26 X74, :L 774 P-01 1.7 L• r^. i t iii f ( ED: J 9 V f I { t E t i( S i l' i . ._45i . .C: t �! L � #..3..1 � �� � SSI �.�'•'y �� tt I ; I ; 1 y [ � ;, SMI �t i I ry 1 fel .lf: .. Viyel \�• n �' I yi ,«,,' 'i ! ;i �, t; f ;:••) : y� I I ; ' �, �..r of - .,. {,fix- x •� �� y' �_ V _ 1 s � Z i r ¢• 5 1 .. � .# c ?4 z.2 'F.oe j � moi._ y. Y "• _ � �-: 5,� x a •�. .�.. - 3 •' p .Y. Y r tr � C c; J .a_ c_'� r � a 3 _ ' r. s: � .� "` •� y' i1 � } � � } Y �- 1 - Z0 3E)Vd =j(INI101 M S3-]NVHZ) T6Z9b0TE 8T :ZT 6662/ZZ/gT CITY 4F DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE. lune 6, 2004 REPORT DATE May 5, 2000 FROM: Lynda Burgess, City Clerk 71TLE: RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY THE CITY CLERK OF CITY RECORDS AND DOCUMENTSWHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 SUMMARY: Government Code Section 34090 provides that, "with the approval of the legislative body by resolution and the written consent of the city attorney the head of a city department may destroy any city record, document, instrument, book or paper, under his charge, witthhout rnakirig a copy thereof, after the same is no longer required." Destruction of the materials referenced in Exhibit W attached to the proposed resolution is determined necessary in order to conserve storage space and reduce staff time, expense and confusion in handling information and informing the public. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 2000 -XX approving the destruction of certain records which are no longer required as provided by Government Code Section 34090, LIST OF ATTACHMENTS: _ Staff Report Public Hearing Notification X Resolution(s) Bid Specification (on file in City Clerk's office) _ Ordinance(s) Other: �. Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No :by the City Attorney? 2. Does the report require a majority vote? X Yes No 3, Has environmental impact been assessed? Yes X No 4. Has the report been reviewed" by a Commission? Yes T No Which Commission? 5. Are other departments affected by the report? _ _ Yes X No Report discussed with the following affected departments REVIEWS Y: DEPARTMENT HEAD Terrence L. Belanger Lynda Burgess' City Manager City Clerk RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 WHEREAS, it has been determined that certain City records under the charge of the following City Department are no longer required for public or private purposes: CITY CLERK FINANCE , WHEREAS, it has been determined that destruction of the above-mentioned materials is necessary to conserve storage space and reduce staff time, expense and confusion in handling, and informing the public, and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head: of a City department to destroy any City records and documents which are over,two years old under his or her charge, without making a copy thereof, after: the same are no longer required, upon the approval of the City Council by resolution and the written consent of the City Attorney, and WHEREAS, it is therefore desirable to destroysaid records as listed in Exhibit "A" attached hereto and made a part hereof, in storage, without making a copy thereof, which are over two years old; and WHEREAS, said records have been: approved for destruction by the City Attorney. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: SECTION 1. That approval and authorization is hereby given to destroy these records described as Exhibit "A" attached hereto and made a :part hereof; SECTION 2. That the City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 6t" day of June, 2000. Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June, 2000, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS. ABSENT: COUNCIL MEMBERS ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AGE NDA. NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 6, 2000 REPORT DATE: May 30, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Resolution approving the of Renewal of General Services Agreement (GSA) with the County of Los Angeles DISCUSSION: Since incorporation, the City of Diamond Bar has maintained a GSA with the County of Los Angeles. The GSA is for the provision of miscellaneous services, which may be requested from time to time from the County to the City. The services include such functions as predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public works activities. The current agreement will expire on June 30, 2000. The Los Angeles County Chief Administrative Office has submitted a GSA, which will continue such services through June 30, 2005. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve Resolution No. 2000 -XX, the General Services Agreement between the County of Los Angeles and the City of Diamond Bar, for the period July 1, 2000 through June 30, 2005. LIST OF ATTACHMENTS: Staff Report Public Hearing Notification X Resolution(s) Ordinance(s) X Agreement(s) _ Bid Specification (on file in City Clerk's office) Other SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes by the City Attorney? _ 2. Does the report require a majority vote? X Yes 3. Has environmental impact been assessed? NIA Yes 4. Has the report been reviewed by a Commission? N/A _ Yes Which Commission? 5. Are other departments affected by the report? _ Yes Report discussed with the following affected departments: REVI Terrenc' Belau r Teresa'Arevalo City Manager Sr. Administrative Assistant X No _ No No No X No RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE MAYOR TO EXECUTE CONTRACTUAL SERVICES WITH THE COUNTY OF LOS ANGELES FOR GENERAL SERVICES FOR THE PERIOD JULY 1, 2000 THROUGH JUNE 30, 2005. WHEREAS, the City of Diamond Bar desires to contract with the County of Los Angeles for the performance by its appropriate officers and employees of City functions; and WHEREAS, the County is agreeable to performing, such services on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by the provisions of Section 56 %z of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government code. NOW, THEREFORE, it is hereby resolved, ordered, and determined, as follows: 1. The Mayor and City Clerk shall be authorized to execute the GeneralServices Agreement for the period July 1, 2000 through June 30, 2005. 2. The services provided under the GSA will consist of miscellaneous services requested on an "as needed" basis, which include predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public works activities. 3. The City Manager is authorized to make reasonable modifications in the final contracts if necessary. PASSED, ADOPTED, AND APPROVED this day of 2000 Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held' on the day of , 2000, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED': COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of DiamondBar 3. ' No County ;officer or department shall perform for said City any function not coming within the scope of the duties of such officer or department in performing services for the County. 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. 5. No function or service shall be performed hereunder by any County officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations. 6. Whenever the County and City mutually agree as to the necessity for any such County officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense. It is expressly understood that in the event a local administrative office is maintained in the City for any such County officer or department, such quarters may be used by the County officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City. 2of6 7. All personsemployed in the performance of such services and functions for the City shall be County employees, and no City employee as such shah be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County officer and employee engaged in performing any such service or function shall.be"deemed to be an officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary,` wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment, 9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors -on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as of set out in fuli herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto. 3 of 6 10. Each County officer or department performing any service for the City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, -including salary,, wages and other compensation for labor, supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all 'machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function -or service. 11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or, services rendered', pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to insure payment for work, services or materials provided hereunder. ` 12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice. If such, payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon: Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed. 13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described onsaid invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, including interest thereon, from any funds of any such City on deposit with the County 4of6 without giving further notice to said City of County's intention to do so. 14. This contract shall become effective on the date herein -above first mentioned and shall run for a period ending June.30, 2005, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In event the City desires to renew this agreement for said five-year period, the City Council shall not later than the last day, of May 2005, notify the Board of Supervisors of County that it wishes to renew' ,the same, whereupon the Board of Supervisors, not later than the last day of June 2005, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise such agreement shall finally terminate at the end of the aforedescribed period. Notwithstanding the provisions of this paragraph hereinabove set forth, the County may terminate this agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County. 16. This agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof.. In event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services,; such contract with respect to specific services shall be controlling as to the duties and obligations of the parties: anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference. 5 of 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duiy authorized officers. Executed this day of , 2000. THE CITY OF DIAMOND BAR By Mayor ATTEST: City Clerk THE COUNTY OF LOS ANGELES By By Deputy Chairman, Board of Supervisors ATTEST: VIOLET VARONA-LUKENS Executive Officer/Clerk of the Board of Supervisors = By_ Deputy APPROVED AS TO FORM: LLOYD W. PELLMAN County Counsel By`�Q S Deputy gsa99-frm 6 of 6 J�SY OF .LOS AryC� County of Los Angeles. L®�_'; CHIEF ADMINISTRATIVE OFFICE © ®. 713 KENNETH HAHN HALL OF ADMINISTRATION • LOS ANGELES, CALIFORNIA; 90012 auFORNP (213) 974-1101 DAVID E. JANSSEN Board of Supervisors Chief Administrative Officer GLORIA MOLINA First District YVONNE BRATHWAITE BURKE Second District ZEV YAROSLAVSKY Third District April 28 2000 DON KNABE Fourth District MICHAEL D. ANTONOVICH Fifth District Mr. Terrence L. Belanger City Manager City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 Dear Mr. Belanger: RENEWAL OF GENERAL SERVICES AGREEMENT The General Services Agreement (GSA) between your City and the County of Los Angeles will expire on June 30, 2000. To ensure continuation of services which you may be receiving and the ability to add or augment services in the future, we would like to work with you in renewing this agreement for a five-year period, commencing July 1, 2000 through June 30 2005. The County GSA has been executed with most of the cities and a number of public entities within the County. The GSA is general in nature and provides authority for the County to provide services requested by these public entities. It also specifies the method by which a city or other entity requests and pays for a service and ;'provides for the annual adjustment of rates. Services provided under the GSA primarily consist of miscellaneous services which cities and other public entities request from the County on an "as needed" basis. They include such functions as predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public works activities. Ongoing ;and specific services, such as law enforcement, public health code enforcement and animal care and control, are handled`` separately by the responsible County departments under Specific Services Agreements. gsaren00rm CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORT DATE: May 23, 2000 FROM: Bob Rose, Community 'Services Director TITLE: Ordinance No. 03-2000 of the City of Diamond Bar Establishing Rules For Publicly -Owned or Publicly Operated Skateboard Facilities SUMMARY: The skate park at Peterson Park should be completed by July 10, 2000. In order to reduce the City's exposure to liability from users of the new skate park, it is necessary to establish rules for its use. The proposed ordinance requires users of the skate park to wear safety equipment, including a helmet, elbow pads and knee pads. Failure to wear the required safety equipment will result in a citation. Signs will be posted at the skate park notifying users of the rules and the penalty for violating the rules. First reading of the ordinance was done by the City Council at its May 16 2000 meeting. RECOMMENDED ACTION: It is recommended that the City Council approve for second reading by title only, waive full reading and adopt Ordinance No 03(2000) Establishing Rules for Publicly -Owned- or Publicly Operated Skateboard Facilities. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's. office) X Ordinance(s) Other:' Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed XYes No by the City Attorney? 2. Does the report require a majority vote? X Yes _No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission?' _ Yes X No Which Commission? 5. Are other departments affected by the report? _ N/A Yes X No Report discussed with the following affected departments: Deputy City Manager MEETING DATE: TO: FROM: SUBJECT: ISSUE STATEMENT: CITY COUNCIL REPORT AGENDA NO. June 6, 2000 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager Ordinance No. 03-2000 of the City of Diamond Bar Establishing Rules For Publicly -Owned or Publicly -Operated Skateboard Facilities This ordinance is required under state law in order to reduce the Citys liability exposure for the skate park at Peterson Park. RECOMMENDATION: It is recommended that the City Council approve for second reading by title only, waive full reading and adopt Ordinance No. 03(2000) Establishing Rules for Publicly -Owned or Publicly Operated Skateboard Facilities. FINANCIAL SUMMARY: Signs on which to post the rules at the skate park will cost approximately $500. This amount has been requested in the proposed 2000/01 Fiscal Year budget. BACKGROUND: The City of Diamond Bar is in the process of constructing a skate park in Peterson Park. 'In order to reduce the city's exposure to liability from users of the new skate park, state Health and Safety Codes 115800 and 115800.1 require that the city adopt an ordinance establishing rules for its use. Adoption and enforcement of such an ordinance will result in the skate park's use for skateboarding and in-line skating, under certain conditions, being deemed hazardous recreational activities. Government Code Section 831.7 states that "neither a public entity nor a public employee is liable to any person who participates in ahazardous recreational activity. The hazardous recreational activity designation applies to skateboarders who are 14 years old and over and to in-line skaters who are 18 years old and over. First reading of this ordinance was done by the City Council at its May16, 2000 meeting. DISCUSSION: In order to qualify skateboarding and in-line skating at the skate park as hazardous recreational activities, the following conditions must be met: 1. Skate parks not supervised on a regular basis. 2. Ordinance requiring facility users to wear a helmet, elbow pads, and knee pads is adopted. 3. Signs are posted notifying skate park users that they must wear a helmet, elbow pads and knee pads, and that failure to do so will result in a citation. 4. Signs are posted at the skate park stating: "skateboarding and in-line skating are deemed to be hazardous recreational activities and that the City of Diamond Bar is not liable for injuries. incurred by persons participating in hazardous recreational activities.'' Adoption of the proposed ordinance will reduce the City's liability exposure for the skate park. PREPARED BY: Bob Rose Director of Community Services ORDINANCE NO. 03-2000 AN ORDIANANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY -OWNED OR PUBLICLY -OPERATED SKATEBOARD FACILITIES A. RECITALS. (i) The City of Diamond Bar is constructing a skate park at Peterson Park for the purpose of recreational skateboard and in-line skating use. (ii) The skate park is owned and operated by the City of Diamond Bar, a local public agency: (iii) The use of the skate park will not be supervised on a regularbasis. (iv) Pursuant to California Health and Safety Code Sections 115800 and 115800. 1, establishment and enforcement of this ordinance is required for skateboarding and in-line skating at the skate park to be deemed hazardous recreational activities. B. ORDINANCE. NOW, THEREFORE, it is hereby ordained by the City Council of the City of Diamond Bar as follows:' Section 1. Title 12, Chapter 12.00 of the Diamond Bar Municipal Code is amended by adding thereto anew Section 12.00.420 to read as follows: Sec. 12.00.420 Skate Park Rules. (a) Skateboarding and in-line skating are permitted in any.skateboarding facility designated by resolution of the City Council. (b) Any person riding or using a skateboard or in-line skates at the skate park must wear a helmet, elbow pads and kneepads at all times. (c) Violation of this section or of any provisions thereof shall be deemed an infraction and punishable as provided in Section 1.04.020 of the Municipal Code. (d) Signs shall be posted at the skate park providing reasonable notice of the requirements of this section and the penalties for failing to comply with the requirements of this section. PASSED, APPROVED AND ADOPTED this day of , 2000. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2000, by the following vote; AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILNIEM 3ERS: ATTEST: City Clerk of the City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. T0: Honorable Mayor and Members of the City Council MEETING DATE: June 6, 2000 REPORT DATE: May 30, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Resolution authorizing approval of Amendment No. 6 to the Foothill Transit Joint Exercise of Powers Agreement (Exhibit A) DISCUSSION: At its May 10, 2000 meeting, the Foothill Transit Governing Board approved Amendment No. 6 to the Foothill Transit Joint Exercise of Powers Agreement. Amendment No. 6 clarifies Foothill Transit's organizational status as a Joint Powers Agency, which will now be known as Foothill Transit. All references to the Agency as "Foothill Transit Zone or "Zone" will be changed to Foothill Transit. The amendment will not be finalized until formal approval has been received from all member cities and the County of Los Angeles. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt Resolution 2000 -XX authorizing approval of Amendment No. 6 to the Foothill TransitJoint Exercise of Powers Agreement. LIST OF ATTACHMENTS: Staff Report Public Hearing Notification X Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) X Other: Exhibit A –Amendment No. 6 to the Agreements) Joint Exercise of Powers Agreement SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? — — 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? N/A Yes_ No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: "BelangerTeresa Arevalo Sr. Administrative Assistant RESOLUTION NO. 2000 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT NO.6 TO THE JOINT EXERCISE OF POWERS AGREEMENTBETWEEN THE COUNTY OF LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA PUENTE, LA VERNE MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT, AND WEST COVINA. WHEREAS, on the 10th day' of May, 2000, the Foothill Transit Governing Board approved Amendment No. 6 to the Joint Powers Agreement; and WHEREAS, Amendment No. 6 upon approval will be entered into between THE COUNTY OF LOS ANGELES, a political subdivision of the state of California, (the "County") the CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA PUENTE, LA VERNE, MONROVIA, POMONA, SAN DIMAS; SOUTH EL MONTE, TEMPLE CITY, WALNUT, AND WEST COVINA, each a municipal corporation of the State of California; and WHEREAS, the Joint Powers Agreement dated April '14, 1988 will be amended to clarify that the Agency shall be known as Foothill Transit, which is an included municipal operator' under PUC section 99207 and for all other purposes NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND DECLARED BY THE CITY COUNCIL OF THE CITY OF 'DIAMOND BAR, CALIFORNIA AS FOLLOWS: That the City Council of the City of. Diamond Bar resolves and agrees to Amendment No. 6 of the Joint Exercise of Powers Agreement to allow for all references to the Agency as "Foothill Transit Zone" or "Zone" in the Joint Powers Agreement to be changed to "Foothill Transit. PASSED, ADOPTED, AND APPROVED this day of , 2000 Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2000, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar Exhibit A AMENDMENT NUMBER NO. 6 TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES - THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA PUENTE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT AND WEST COVINA TO STATE THAT THE AGENCY IS FOR PURPOSES OF LAW AN INCLUDEDMUNICIPAL OPERATOR TO BE KNOWN AS FOOTHILL TRANSIT THIS AMENDMENT, dated the 10th day of May, 2000, is entered into between the COUNTY OF LOS ANGELES, a political subdivision of the State of California, (the "County") the CITIES OF ARCADIA, AZUSA, BALDWIN-PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA PUENTE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT AND WEST COVINA, each a municipal corporation of the State of California (collectively referred to as "Cities" herein). WITNESSETH: WHEREAS, on December 2, 1987, the Los` Angeles County Transportation Commission ("LACTC") approved the establishment of a local transportation zone (the "Zone") within the Cities and County:: WHEREAS, by execution of a Joint Powers Agreement dated April 14, 1988, as amended, the Cities and the County created a Joint Powers Agency (the "Agency") to plan, contract for and operate public transit services within the Zone: WHEREAS, on July 24, 1991, the LACTC unanimously approved a motion guaranteeing the Agency would be a Local transit entity after its three-year demonstration period; WHEREAS, on September 25, 1995, the Los Angeles County Metropolitan Transportation Authority, the successor agency to the LACTC, designated the JPA Amendment No. 6 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 6, 11 TO: Honorable Mayor and Members, of the City Council MEETING DATE: June 6, 2000 REPORT DATE: May 30, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Landscaping Assessment District Number 38. SUMMARY: Pursuant to the City Council's direction of February 15, 2000 staff has prepared the Engineer's Report for District Number 38 for the 2000-2001 Fiscal Year. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Acct of 1972 of Part 2 Of Division 15 of the Streets and Highways Code of the State of California. The amount to be assessed for Fiscal Year 2000-2001 is to remain at $15.00 per parcel. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District 38 and direct the City Clerk to advertise the public hearing before the Council at the second regular meeting of .Tune, 2000. LIST OF ATTACHMENTS: X StaffReport — Public Hearing Notification X Resolution(s) Bid Specification (sio in ciy clerk's office) _ Ordinances(s) X Other: Engineer's Report Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: L Has the resolution, ordinance or agreement been reviewed X Yes —No by the City Attorney? 2. Does the report require a majority or 415 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A Yes _No Which Commission? — 5. Are other departments affected by the report? N/A ' _Yes X No Report discussed with the following affected departments: REVIEWED BY: Terren6 r Belanger J DeStefano avid G. Liu City Manager U Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 2000 TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 38 ISSUE STATEMENT: Pursuant to the City Council's direction of February 15, 2000, staff has prepared the Engineer's Report for District Number 38 for the 2000-2001 Fiscal year. RECOMMENDATION: It -is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District Number 38; and direct the City Clerk to advertise the public hearing before the Council of the second regular meeting of June 2000. FINANCIAL SUMMARY: The revenues generated by this District are proposed ,to pay for it. There will be no impact on the City's General Funds. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2of Division 15 of the: Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 17,441 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 1999-2000 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2000-2001 is to remain at 515.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. Prepared By David G Liu RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000- 01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streetsand -Highways Code (§§22500, et. seq.) . (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find,' determine and resolve as follows: .1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 1 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2000-01 pursuant to Part 2 of Division 15 of the Streets and HighwaysCode of the State of California, known as the '.Landscaping and Lighting Act of 1972;" within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The installation, maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation',; drainage, or electrical facilities Said installation, maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1," as attached hereto and incorporated herein by reference, 2 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond BarAssessment District No. 38 for fiscal year 2000-01. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 1999-00. 6. This Council hereby fixes 7:00 p.m, on June 20 2000 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2000-01 and hereby gives notice of said hearing. 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution,, that the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of , 2000, by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS: ABSENT: COUNCIL, MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 5 e 'iy ,QyF �� � �`�ip�,r� ua 4 �♦ � III''"�3 64 AN. -�.''`.".e"�`rsun�-.19�gr '�3•'°'zq�s r` ya.'!t•s!a`�'.w „+ �� A.2' a�-�•�/ ��v� � 4ye � .3 . � •" A�'F�a��� -.i �(`� _'��H$i � ��u� : ` �: � ASE:.'+c J�' ;,yam � �-,`T'• s�� � � .���° rg�'� '`�,�:. ��e' :� 1•> ' � `r=Sys' 4 runA � �'�•' ,` 1 1 9 } tj SHEET 10F1 SHEET -rrY LEGEND -- ASSESSMENT DISTRICT BOUNDARY MEDIANS PARKWAYS AREAS TO BE MAINTAINED MEDwros• A. DIAMOND BAR BLVD. . f'� `•.: e. GRAND AVE �k �Sjl�� �,� C. MEN SRRINGS RD. (57' FWY OVERCROSSING � J..) 1, 4'q TO WEST CITY LIMIT$ r T% \� LtLI PARKWAYS: D. GRAND AVE SUMMIT RIDGE TO DIAMOND BAR BLVD.,. NORTH SIDE E TEMFtE DIAMOND. BAR BLVD T0. . GOLDEN SPPoNGS RD, SOUTH SIDE , TOTAL AREA• TURF54 ACRES •••.�r,:om IiX/ P { I� �� S� _,f\\�' GROUND COVER 0.83 ACRES EXHIBIT "B-1" : u �� ` ASSESSMENT DISTRICT NO. 38 FISCAL YEAR 2000-01 for the CITY OF DIAMOND BAA r fw - - GI'73 FSIIfDKICI( ' R�IGSDC. IMG_ TABLE OF CONTENTS Page INTRODUCTION 1 BOUNDARIES OF DISTRICT 2 IMPROVEMENTS 3 Landscaping FINANCIAL ANALYSIS 4 Revenue Appropriations METHOD OF APPORTIONMENT 6 ASSESSMENT 7 ASSESSMENT ROLL g EXHIBITS Exhibit "A-1" - Assessment Diagram Exhibit "B-1" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972,Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the. engineering analysis for the 2000-01 Fiscal Year for the district known as: ASSFSSNWNT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]. As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. - IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landseapiing Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement,including: I. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit "B-1," attached hereto, shows the location and extent of ` the landscaping improvements to be maintained by the proceeds from this assessment district. 3 FINANCIAL ANALYSIS., The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. '38 for the 2000-01 Fiscal Year is as follows: 2000-01 Recommended Budget Revenue: Appropriation Fund Balance (from FY 1999-00) $ 634,878 Property Tax and Assessments - 261,615 Interest Revenue 15,000 TOTAL $ 911,493 Appropriations: Personal Services Salaries $ 7,120 City Paid Benefits 110 Benefits 1,000 Worker's Compensation Expense 410 Medicare Expense 110 Cafeteria Benefits 1,150. Operating Expenses Advertising 2,000 Utilities 92,175 Maintenance -Grounds & Bldg 15,000 Professional Services 6,000 Contract Services 47,900 Capital Improvements 10,800 Transfer to CIP Fund **' 310,000 Reserve for Future Capital Improvements ** 417,718 TOTAL $ 911,493 * Includes replacement of irrigation controller clocks (9 re -built controllers @ $1,200/each) ** The City Council is currently considering the construction_ of several landscaped medan/streetscape projects on major arterial streets throughout the City. A priority list of such projects will be developed. The funding for these projects will come, completely or in part, from the Reserve for Future Capital Improvements. 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set, forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. 6 7 yrrs - . r for i}dss allo LYtF'NW 6;;� s I c _ 'a�il �,mb �fi"3� �. =. r � ,� \ f..2jja1 C 6�F• �3wasl E ! a lA�,IE , � h �• P � fir �rn'.,`Le, �`:,3r�� ..��� ° ,^�'"�u�- Cr St1� `��, ��g'rM%"• • , � Illl �. v °" �"''��� � �F�a��a�� f,,'�,,,� u 5 ���ln��..d°�;•r�`�Fj� f y� q�-i—.�!�v'� i �d� rti'F i.'s xx�/r.�',�� g 1 '� �. J_! F > ,�� � s� �•n a�iv `""uw 2s3„ �yF 3MIA,ig ��� q� gm..,e �„�e�,;=_ --�_:":"Cz���13 � ♦ is c 1 % caro' 'age'°� 1 ��" .�°�°xaAn" e e • e SHEET OF iSHEET V. �i / L \. lip COUNTY µ j LEGEND - ASSESSMENT. DISTRICT BOUNDARY r. Jj - _•,) - ••"•• MEDIANS PARKWAYS AREAS TO BE MAINTAINED MEDIANS: A- Da DBAERBLVD. GOLDEN SPRINGS RD. (57 FWY OVERCROSSING ✓'I,Z.�y�. TO WEST CITY LIMITS PARKWAYS D. GRAND AVE 5UMNIT RIDGE TO DIAMOND BAR BLVD, NORTH SIDE E. TEMPLE - DIAMOND BAR BLVD. TO GOLDEN SPRINGS R0. SOUTH SIDE "} TOTAL AREA: TURF 5.4 ACRES GROUND COVER 0.83 ACRES S. `x-31, s >^ 11V EXHIBIT "B—I" E` . `' a `, ;!'•r' ASSESSMENT DISTRICT NO. 38. FISCAL YEAR 2000-01 for the CITY OF DIAMOND BAR rCFl3 FRIbOKIC}I j �. gASSOC INC. j CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. l J TO: Honorable Mayor and Members of the City Council MEETING DATE; June 6, 2000 REPORT DATE: May 30, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Landscaping Assessment District Number 39. SUMMARY: Pursuant to the City Council's direction of February 15, 2000 staff has prepared the Engineer's Report for District Number 39 for the 2000-2001 Fiscal Year. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. The amount to be assessed for Fiscal Year 2000-2001 is to remain at $130.00 per parcel, RECOMMMENDATION: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District 39 and direct the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. LIST OF ATTACHMENTS: X StaffReport Public Hearing Notification X Resolution(s) Bid Specification (on fae i. cry c4.k,. oir e) _ Ordinances(s) X Other: Engineer's Report _Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST; 1. Has the resolution, ordinance or agreement been reviewed X Yes _No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed?' N/A Yes No 4. Has the report been reviewed by a Commission? N/A �_ Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes X No Report discussed with the following affected departments: REVIEWED BY: WL�� W&W�) P, Terrence L. Bela J s DeStefano\ David iu City Manager Deputy City Manager Deputy Director; of Public Works CITY COUNCIL REPORT AGENDA NO. — MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 39 ISSUE STATEMENT: Pursuant to the City Council's direction of February 15, 2000, staff has prepared the Engineer's Report for District Number 39 for the 2000-2.001 Fiscal year. RECOMMENDATIONS It is recommended that the City Council approve the Engineer's Report,, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District Number 39; and direct the City Clerk to advertise the public hearing before the Council of the second regular meeting of June 2000. FINANCIAL SUMMARY: The revenues generated by this District are proposed to pay for it. There will be no impact on the City's General Funds. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 1,269 parcels. The amount assessed upon the lands within District Number 39 for Fiscal Year 1999-2000 was $130.00 per parcel. The amount to be assessed for Fiscal Year 2000-2001 is to remain at $130.00 per parcel. The assessments will be utilized towards the general maintenance of slopes, open space areas and the five (5) mini parks within District 39. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: David G. Liu A RESOLUTIONOFTHE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S 'REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000- 01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. Z. The above-described report submitted by the City Engineer relating to City 'of Diamond Bar Assessment District No. 39 is hereby approved as filed. 1 i 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2000-01 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and 'Lighting Act of 1972," within that area designated "City of. Diamond Bar Assessment District No. 39," as shown on Exhibit "A-211 attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." The location and type of improvement is shown on Exhibit "B-2," as attached hereto and incorporated herein by reference." 2 5 Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2000-01.Said proposed assessment per lot is the amount of $130.00, the same amount whish was levied in fiscal year 1999-00. 6. This Council hereby fixes 7;00 p.m. on June 20, 2000 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2000-01 and hereby gives notice of said hearing. 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of 2000, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST .Lynda Burgess, City Clerk City of Diamond Bar i 5 i EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2000=01 for the CITY OF DIAMOND BAR SHEET I OF I SHEET V/CL-�% THE ASSESSMENT NUMeEq FOq EACN LOT DPPAACEi. WITHIN THE STRICT IE THE ASSE AS PAMEL A— I—N- NMBFq COOAS ASSIGNEp 0Y THE NT'OF IDS ANGELM E60.6565pp50FFICE. THE LING AND DIMENSIONS FOR EACH 'OT OP PA— OF IANO WfTHIN THE MSTMCT ARE SHOWN ON THEASSESSOR'S PARCEL MADS ON FRE IN THE OFFICE OF THE. LDS ANGELES. CW NTY ASSESSOR. FILED IN THE OFFICE OF THE CETY CLERK OF THE CITY OF DIAMOND �� RAR. COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, THIS DAY OF —. 20_. I A CRY CLERK OF THE CITY OF DIAMOND RAR FILED IN TNS OFFICE OF THE COUNTY AI OH, CUUNTY OF LOS ANGELES, STATE OF CALIFORNIA, THR DAY OF l J CRY O ERK OF THE CITV OFDIAMOlID OAA SCALE: F•SOP i 'BASE MAPCOURESY OF /�\7 CFR^FRIBDRICH THE QTY OF ODUAORO BAR / BL ASSOC. INC. 0 ..500 1000 "D0. :2000 EXHIBIT "13-2" ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2000--41 for the CITY OF DIAMOND BAR SHEET10FiSHEET LEGEND • ASSESSMENT DISTRICT BOU"RY BRUSH 39.73 ACRES PARKS —ACHt " SLOPES 19.6 -IM TURF 9J9 ACRES 91E TARE LOPE Mo GFB-PRIEDRICH & essoc Ivc. INTRODUCTION Pursuant to the order of the City Council of, the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2000-01 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California].,` As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XHIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: ]Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement,; including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. -3- FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of AssessmentDistrict No. 39 for the 2000-01 Fiscal Year is as follows: 2000-01 Recommended Budget Revenue: Reserve Fund Balance (from FY 1999-00) $ 186,111 Property Tax and Assessments 164,970 Interest Revenue 7,000 TOTAL $ 358,081 Appropriations: Personal Services - Salaries $ 7,150 City Paid Benefits 110 Benefits -1,000 Worker's Compensation Expense 410 Medicare Expense 110 Cafeteria Benefits .1,150 Operating Expenses Advertising 2,000 Utilities 62,160 Maintenance -Grounds & Bldg. 15,000 Professional Services 6,000 Contract Services 49,900 Capital Improvements * 35,400 Reserve for Future Capital Improvements 177,691 TOTAL $ 358,081 Replace RamMaster irrigation controller clocks (6 @ $900/each) and replace play equipment at Longview North ($30,000) _4- METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land, use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment: _5- -6- SHEET 10F1SHEET EXHIBIT "B-2" ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2000=07 for the CITY OF DIAMOND BAR` I f y, % PAR. m I LEGEND '. '" A �•'.� ASSESSMENT DISTRICT BOUNDARY y. .......Zx BRUSH xnxc IMM PAWS 6.95A4AE5' SLOPES N.67 ACRES TURF 9ID ACRES .` `Y . �•? A PAWS ARD 1A.6S. Ali ' A, TItlIF Rp 4s SLOPE O7NER ',. { _ sOALE I` 500' �{` {I I 'EASE MAP - \. OF&-FRIEDRICH I o ' eoR woa isao. ewo CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETINGDATE: June 6, 2000 REPORT DATE: May 30, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Landscaping Assessment District Number 41. SUNUVIARY: Pursuant to the City Council's direction of February 15, 2000 staff has prepared the Engineer's Report for District Number 41 for the 2000-2001 Fiscal Year. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. The amount to be assessed for Fiscal Year 2000-2001 is to remain at $220.50 per parcel. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District 41 and direct the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Specification (-m le in C4 Clerk's Office) — Ordinances(s) X Other: Engineer's Report — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A Yes _No Which Commission? 5. Are other departments affected by the report? N/A Yes X No Report discussed with the following affected departments: REVIEWED BY: IN i�,n Terrence L. Bel r James DeStefano Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 41 ISSUE STATEMENT: Pursuant to the City Council's direction of February 15, 2000, staff has prepared the Engineer's Report for District Number 41 for the 2000-2001 Fiscal year: RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District Number 41 and direct the City Clerk to advertise the public hearing before the Council of the second regular meeting of June 2000. FINANCIAL SUMMARY: The revenues generated by this District are proposed to pay for it There will be no impact on the City's General Funds. BACKGROUNDMISCUS SIGN: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to, provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 554 'parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 1999-2000 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2000-2001 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks, slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By David; G. Liu RESOLUTION NO. 2000- A RESOLUTION OF THE 'CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT,TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR `FISCAL YEAR 2000-01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON-. A RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41 (iv) All legal prerequisites to the adoption of this Resolution have occurred. B RESOLUTION, NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 41 is hereby approved as filed. 1 s 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2000-01 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 41," as shown on Exhibit ""A-3" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant the or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." The location and type of improvement is shown on Exhibit "B-3," as attached hereto and incorporated herein by reference." 2 f 5 Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 41 for fiscal year 2000-01. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 1999-00 6. This Council hereby fixes 7:00 p.m. on June 20, 2000 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 2000-01 and hereby gives notice of said hearing. 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIITD of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the 'regular meeting of the City Council of the City of Diamond Bar held on the day of , 2000, by the following Roll Call voter AYES: COUNCIL MEMBERS: NOES`: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS,: ATTEST* Lynda Burgess, City Clerk City of Diamond Bar 5 SHEET IOFISHEET EXHIBIT nA-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO 41 FISCAL YEAR 2000-01 for the CITY OF DIAMOND BAR Li ®®®u�r,�et1111 MEN ou ♦ 1®�► SCALE: r=3ow //wwV FILED IN THE OFFICE OF THE CITY CLEM OF THE CNN OF OI—OND BAH, COVKTY.OF LOS ANGELES, STATE OF CALIFORNIA, THIS, DAY DF 20— CITY CLERI DFTHE CTlYOF DIAMOND BAP FILED IN THE OFFICE OF THE C -UNI AUDITOR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, THIS _ DAY OF 20—. CITY CLERK OF THE OF DIAMOND BAA I DISTRICT 55TLE SSESS 5 ✓.MCEi�NU A56IG EDHBY T.Hf COUNTY OF LOS ANGELES ASSESSOR'S OFFICE THELINES ANO DIMENSIONS FOR EACH LOT ORPARCEL OF LAND E I-SCTARE6 N THE ASSESBON'S PAKELNIAFSONHLE WTNIN IN - THE—CE DFTHE LOS ANGELES COUNry ASSESSOR. •HASRNAPc6ORrssv of rHE crn of BIANOxD eaR GFB-F'RIfiDRICH-. & ASSOCv INC. 300 600 900' SHEET 1 OF 1 SHEET EXHIBIT "13-3" ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2000-01 forthe CITY OF DIAMOND BAR ppf f- SCAIE:'=300• -: WllI f ■ f . f LEGEND �4 - �•� "ASSESSMENT DISTRICT BOUNDARY BRUSH 3-RM 'a5an.3aZ SLOPES 1206 ACRES TURF 17160D u. . J O �easEMtrcauq�Esr oE. GFB FRIhllRICH THE COY OF DINAONO Bqq. & ASSOC. INC D mo sob sDD rmD .. - TABLE OF CONTENTS Page INTRODUCTION 1 BOUNDARIES OF DISTRICT 2 IMPROVEMENTS 3 Landscaping FINANCIAL ANALYSIS q Revenue Appropriations METHOD OF APPORTIONMENT 3 ASSESSMENT 6 ASSESSMENT ROLL 7 EXHIBITS Exhibit "A-3" - Assessment Diagram Exhibit "B-3" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2000-01 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as „District") This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcelwill benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California] As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, -are not governed by Article XIIIA of the California Constitution, Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. o IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscani Servicing means the furnishing of water for the irrigation of any landscaping, ;the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the 'life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceedsfrom this assessment district.' . 3 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2000-01 Fiscal Year is as follows: 2000-01 Recommended. Budget Revenue. Appropriation Fund Balance (from FY 1999-00) $2799615 Property Tax and Assessments 122,157 Interest Revenue 14,000 TOTAL $ 415,772 Appropriations: Personal Services Salaries $ 7,150 City Paid Benefits 110 Benefits 19000 Worker's Compensation Expense 410 Medicare Expense 110 Cafeteria Benefits 1,.150 Operating Expenses Advertising 2,000 �° Utilities 67,83U Maintenance -Grounds & Bldg 10,000 Professional Services 6,000 Contract Services Contract' Services 25,590 Weed/Pest Abatement 15,000 Capital Improvements * 56,000 Reserve for Future Capital Improvements 223,422 TOTAL $ 415,772 Includes tree planting (1,000 each ,1 -gal and 5 -gal trees) on open space slopes ($16,000) and to replace with Calsense irrigation controller clocks (10 at $4,000/each). -4- METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally` to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. i 5 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount ASSESSMENT ROLL ... } ... . _. _.�.-gin__ �..d.._ v CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.6Ll TO: Honorable Mayor and Members of the City Council MEETING DATE: June 6, 2000 REPORT DATE: June 2, 2000 FROM: Terrence L, Belanger, City Manager TITLE: Award of Construction Contract for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. SUMMARY: On May 2, 2000, the City Council approved the plans and specifications for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on May 8, 2000. Ten (10) bids were submitted and opened on May 30 2000. Comparing the bids, the lowest responsible bidder is Sully Miller, Inc. RECOMMENDATION: That the City Council receive the bids and award the construction contract to Sully Miller, Inc. for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project, in an amount not to exceed $672,000.00. Furthermore, it is recommended that the Council authorize a contingencyamount of $67,000.00 for project change orders to be approved'by the City Manager, for a total authorization amount of $739,000.00: LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) ^ Bid Specification: on file at City Clerk's Ordinances(s) office. _ Agreement(s) x Other; Bid Proposal — on file at Engineering Division SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote?` Majority 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: 7 RE D Y- -(0 L. Belan e ?fes a i DeSteRan— d G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT MEETING DATE: June 6, 2000 AGENDA NO.T TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Contract for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. ISSUE STATEMENT To award the construction contract for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. RECOMMENDATION That the City Council receive the bids and award the construction -contract to Sully Miller, Inc. for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project, in an amount not to exceed $672,000.00. Furthermore, it recommended that the Council authorize a contingency amount of $6'7,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $739,000.00. FINANCIAL SUMMARY The total allocated project budget is $850,000.00 from the following; sources; $500,000.00 from Redevelopment Agency $350,000.00 from Gas Tax The Engineer's Estimate for this project is $800,000.00. BACKGROUNDJDISCUSSION On May 2, 2000, the City Council approved the plans and specifications for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on May 8, 2000. Ten (10) bidswere submitted and opened on May 30, 2000. Comparing the bids; the lowest responsible bidder is Sully Miller, Inc. - 1 The bids received were as follows: COMPANY BASE BID AMOUNT 1. Sully Miller, Inc. $672,000.00 2. RJ Noble, Inc. $701,260.00 3. All American Asphalt $711,368.51` 4. Excel Paving $739,404.00 5. Silvia Construction $749,292.24 6. Madison Paving $754,031.06 7. Holland-Lowe Constrxn $756,882.53 8. Hood Corporation $766,713.30 9. Gentry Brothers $798,211.75 10. Griffith Company $866,627.45 The Contractor's license and references has been verified and staff has received favorable responses. Key aspects of requirements placed upon the contractor includes: ➢ Schedule to be submitted at least 10 calendar days before start of work, Traffic control plans; ➢ Notification to residents, utility owners and 'other public agencies; Completion of all work within 90 working days ➢ Liquidated damages of $500/day for non-performance. Tentative schedule for the project is as follows: Award of Construction Contract June 6, 2000 Notice to Proceed June 26, 2000 End of Construction September 29, 2000 Prepared by: David G. Liu /Rose E. Manela 2 ,c.. _}�� ,4�: � 'Ji.j�jptiit-t�.�i •-��aC.�3 �✓�"r�4i �. ..___ _ w � _ Plans for Public Works (, Onstruct{on , d No. 2241 otherwise _.. �.. _ unless m the cutting or partial removal of existin with 8" inches of Brick and Mortar g culverts, pipes or similar or 6 inches of concrete, unless be field accepted untill the streets have been paved e and the system cleaned i� ; ,to the satisfaction of the Director of Public -he Regional Writer Quality Control Board is regpired before any jester into the storm drain is of [owed. -d plans or drawing shall be used unless otherwise specifically noted. i� U.P 18 SR- R-P.OMONA PO MONA. G sLDF-N SPRtNGs DR 2a h A J Le�OO1 C.i vQ/Vc7 o � Rp PROJECT AREA 2 24 0 26 27 32 VICINITY MAP 33 N.T:S. �) 595-1268 ATWENS SERVICES (626) 336-3636 34 VALLEY VISTA (800) 4424454 392-5095 WASTE MANAGEMENT (Sl$) 760-7551 3S LOS ANGELES COUNTY A( '0-4q-'1P (310) 6419 7411 a - �au�r�rirx� .��s-rQ�r-� CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO, 2 TO: Honorable Mayor and Members of the City Council MEETING DATE: June 6, 2000 REPORT DATE: June 2, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Award of Construction Administration/Inspection Services for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. SUMMARY: On May 11, 2000, the Community and Development Services Department — Public Works Division solicited proposals for Construction Administration/Inspection services for Brea Canyon Road(between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. On May 26, 2000, three proposals (from Dewan, Lundin & Associates, Norris-Repke, Inc. and Charles Abbott Associates) were received. At this time the City proposes to award the construction administration/inspection services, contract to Dewan, Lundin & Associates. RECOMMENDATION: That the City Council award the construction administration/inspection services contract to Dewan, Lundin & Associates for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street,,, Rehabilitation Project, in an amount not -to -exceed $35,144.00 and provide a contingency amount of $4000.00 for contract amendment(s) to be approved by the City - Manager, for a total authorization thorization amount of $39.y144:00 L i LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) _ Bid Specification Ordinances(s) -A-Other: DLA proposal on file at the City A- Agreement(s) Clerk's Office SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote"? Majority 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No REVIEWED BY: Terrence L. Bel ger James DeStefano D iu City Manager Deputy City Manager Deputy Director of -Public Works CITY COUNCIL 'REPORT MEETING DATE: June 6, 2000 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Administration/Inspection Services for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. ISSUE STATEMENT The City desires to retain Dewan, Lundin & Associates for the construction administration/ inspection services for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. RECOMMENDATION That the City Council award the construction administration/inspection services contract to Dewan, Lundin & Associates for the Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project, in an amount not -to -exceed $35,144,00 and provide a contingency amount of $4000.00 for contract antendment(s) to b'e. approved by the City Manager, for a total authorization amount of $39,144.00 FINANCIAL SUMMARY The total allocated project budget is $850,000.00 from the following sources: $500,000.00 from Redevelopment Agency $350,000.00 from Gas Tax BACKGROUND/DISCUSSION On May 11, 2000, the Community and Development Services Department Public Works Division solicited proposals for Construction Administration/Inspection services for Brea Canyon Road (between Pathfinder Road and Golden Springs Drive) Street Rehabilitation Project. On May 26, 2000, three proposals (from Dewan, - Lundin & Associates, Norris-Repke, Inc. and Charles Abbott Associates) were received. _ At this time the City proposes to award the construction administration/inspection services contract to Dewan, Lundin & Associates. The DLA proposal (Attachment"A") was reviewed and evaluated by;staff based on demonstrated track record, adequate number of staff assigned to the job, experience of team members, ability to work with City staff, knowledge of local conditions, involvement with related projects, ability to keep on schedule, ability to stay within budget and demonstrated interest by the consultant. i. DLA has recently successfully completed the project administration/inspection services for the Golden Springs Drive and Lemon Avenue Street Improvement and Median Construction Project. The hourly rate for inspection services for DLA is $50/hour (for a total fee of $35,144.00), the rate for CAA inspection services is $65/hour (for a total fee of $35,340.00) and the rate for NRI inspection services is $60/hour (for a total fee of $55,750.00). Prepared by: David G. Liu /Rose E. Manela 2 z =� x a L i SCOPE OF WORK The City of Diamond Bar has approved plans and specifications for construction of Brea Canyon Road between Golden Springs Drive and Pathfinder Road Street Rehabilitation Project. The project area is a secondary north -south arterial serving as an alternate route between SR 60 and SR -57 during periods of heavy traffic as well as a connector for businesses and residents between the westerly and southeasterly parts of Diamond Bar. The existing street is striped for both one and two lanes in each direction at various locations, along with bike lanes, dual left turn pocket, and a painted median divider in the center. The intersections of Brea Canyon Road and Pathfinder Road, and Brea Canyon Road and Golden Springs Drive are signalized. The proposed project consists of overlay, slurry seal and construction of underground storm drain systems and catch basins of approximately 1,300 feet of existing pavement and other incidental and appurtenant work. Construction contract documents allow the contractor to complete the work within 90 calendar days. The Request for Proposal (RFP) indicates a tentative start date of June 26, 2000 and a tentative completion date of September 29, 2000, whichallows a total of 68 working days excluding Saturdays, Sundays and Holidays. The scope of work, as set forth in the Request for Proposal; includes construction administration r� and inspection services in accordance with the plans and specifications, and as follows: Coordinate and conduct pre -construction meeting. ■ Coordinate and conduct neighborhood information meeting. ■ Coordinate with utility companies. Provide construction inspection to ensure that the contractor is in full 7 compliance with the construction contract. ■ Provide plant inspection, if necessary. Plant certification does not require presence at the plant full time. Certification by the plant will be acceptable Brea Canyon Road Street Rehabilitation Inspection, Golden Springs Dr. to Pathfinder Rd. Dewan, Lundin & Associates Page 8 I Li unless in the opinion of the observer additional inspection is required. ■ Coordinate with County of Los Angeles for inspection of drains to be transferred and the processing of the project upon completion to the County of Los Angeles for annexation. ■' Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. ■ Provide videography (visual documentation) of street condition before, during, and after the construction. ■ Answer contractor's questions regarding design issues and review/monitor contractor's progress and schedule. ■ Evaluate progress payments and change order requests. ■ Conduct final job walk(s) and prepare a "punch list". ■ Recommend for final acceptance of project. ■ Maintain project construction records and prepare "As -built" drawings to be given to the City at the end of the project. Brea Canyon Road Street Rehabilitation Inspection , Golden Springs Dr. to Pathfinder Rd. Dewan, Lundin & Associates Page 9 F� PROJECT APPROACH Dewan, Lundin & Associates is extremely aware of the impact the project may have on the community. We will closely review the Contractor's proposed method of construction, schedule, and traffic control plans to ensure that the impact to residents and commuters is minimized. We propose a strong community relations program be established consisting of letter notification to residences and businesses along the limits of the work, a neighborhood information meeting with residents and business owners prior to the start of work, and personal notification to each residence and business at the beginning of the project. ■ Pre -Construction Meeting DLXs Contract Administrator in consultation with the City staff and the Contractor will send out notifications to various agencies and utility companies to schedule the pre -construction �-A meeting. It will be the responsibility of our administrator to prepare minutes of the meeting. r111 0 Utility Coordination L Throughout the duration of the contract, DLA's inspectorwillcoordinate as necessarywith utility companies so as to ensure smooth completion of the project r County of Los Angeles Coordination Coordinate with the County of Los Angeles Inspector of drains to be transferred and the processing of the project upon completion to the County of Los Angeles for annexation. ■ Construction Inspection DLA's inspector wilt perform inspector/administrator's duties as set forth in the scope of work for the project. Guidance for the manner in which those duties are carried out is best described in: a. Project Plans and Specifications b. Standard Specifications for Public Works Construction, 2000 Edition C. Public Works Inspectors Manual (Published by Building News Inc.) Brea Canyon Road Street Rehabilitation Inspection , Golden Springs Dr to Pathfinder Rd. Duren, Lundin & Associates • Page 10 ■ Daily/Weekly Reports: Our Field Inspector will prepare daily reports addressing progress of the project, weather conditions, number of workers on site, subcontractors present on site, directions given to F„ Contractor, and potential problems which may cause delay or extra work. Copies of daily reports will be presented to the City on a weekly basis and a project log containing all reports will be provided at completion of the project. F The following information is a brief summary of the items contained in the weekly project report. Additional items may be included if requested by City. o Responsible parties and phone numbers: City Project Manager Utility Company Representatives Construction Manager General Contractor Construction Inspector Emergency Contact o Work in progress o Status of project: Time schedule Request for information Submittals Request for clarification o Items of discussion and correction El Status of change orders 13 Status of project cost n Status of claim ■ Provide Videography Our staff will prepare VHS tapes to document phases of construction. This tape will be delivered to the City at the completion of the project: Photographs will alsobetaken. during construction. The City will be provided with weekly reports highlighting and summarizing the work performed during the week. ■ Monitor Contractor's Progress DLA's lnspectorwill answer Contractor's questions regarding design issues and review or monitor Contractor's progress and schedule. Impact to local residences will be minimized through careful coordination with the Contractor. Strict adherence to the approved schedule will be required of the Contractor. If necessary, the Contractor will be immediately notified when his progress falls behind schedule. DLA's Inspector, with .,, Brea Canyon Road Street Rehabilitation Inspection, Golden Springs Dr. to Pathfinder Rd. Dewan, Lundin & Associates • Page 11 concurrence of City staff, will immediately resolve the design issues between the Contractor and Designer in order to minimize any potential delays. ■ Evaluate Progress Payments Evaluate progress payments and change order requests. DLA's Inspector upon receipt of Contractor's progress payments will review them for accuracy. Any revisions resulting in change orders will be brought to the City's attention prior to authorization. ■ Conduct Final Job Walk and "Punch List" At the completion of the project, DLA's Field Inspector will prepare a "Punch List" identifying items to be addressed by the Contractor prior to final acceptance of the job. DLA's Inspector will ensure that items addressed in the "Punch List" are attended to by the Contractor_ ■ Final Acceptance Recommend for final acceptance of the project. " F "As -Built" Plans At the completion of construction, DLA's observer will prepare "As -Built" plans and deliver to the City for revisions to the original mylars. Brea Canyon Road Street RehabiNation tnspecdon, Golden Springs Dr. to Pathfinder Rd. Dewan, Lundin & Associates . Page 12 71 61- I CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of by and between the City of Diamond Bar, a municipal corporation ("City") and ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." 'B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B." B, Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are asset forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect 2000, and shall continue until the, full and final completion of said project described in Exhibit "A" and Exhibit "B" to the satisfaction of the City, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." 4. General Terms and Conditions. In the event of any 'inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Consultant: City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 917654177 I 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under Y this Agreement, and to indemnify and hold Ci harmless from an and all taxes assessments, City Y and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by an. Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse Ciiy for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to perform the Ir> services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law, Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify,"and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, 'employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall 4 ' operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover - under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Consultant shall pay Indemnitees for any attorneys' fees and costs incurred in enforcing this indemnification provision. Notwithstanding the Page 2 foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. i 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500 000.00 4 g (.)professional liability insurance (errors and- omissions) to cover or partially -cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever iseater. City, ty, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the Policy(les) as to comprehensive general liability, property damage, and automotive liability; The policy (ies) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance ordy. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed ' on -renewed; canceled, reduced, or otherwise modified (except through the addition of additional insureds to the `3 policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof Consultant agrees that it will not cancel, reduce or otherwise modify; the insurance coverage. �. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the 3 premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant. C. Consultant shall submit to City (1) insurance certificates indicating compliance with I the minimum worker's compensation insurance requirements above, and (2) insurance policv endorsements indicating. compliance with all other minimum insurance requirements above, not less that IL Page 3 x one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that t al ' I data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement.are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain theproperty of City without restriction or limitation upon its use or dissen-dnation by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and -shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consu Itant under this Agreement, or which would conflict in any manner with the performance of its serviceshereunder. Consultant further covenants that, in performance of this Agreement, no person having any� such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination, Immediately upon receiving- 'written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant Or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, -to require Consultant to exclude any employee from performing services on City's premises. 15. Financial Condition. Prior to entering into this Agreement, mitted I Laj that it is financially solvent,.such that it can documentation acceptable to the City Manager, establishing Consultant has sub reasonably be expected d to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of Page 4 this Agreement, Consultant shall submit such financial information as may be appropriate to establish to -77 the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City. 16. Non -Discrimination and Equal Employment Opportunity. f A. Consultant shall not discriminate as to race, color, creed, religion, sex, . marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination-, rates of pay or other forms of compensation; and selection for training, including ----, apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver b either a y eparty. of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. :_ Page 5 21. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shallbe entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law, This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument: 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the.parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein- -by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. „City" ATTEST: CITY OF DIAMOND BAR By. _ City Clerk Approved as to form: By: City Attorney By: City Manager "CONSULTANT" By G�tl 14V6z V�-_Wm its: 64 NGI P'M, Page 6 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO Honorable Mayor and Members of the City Council MEETING DATE: June 6, 2000 REPORT DATE: May 31, 2000 FROM* Terrence T Belanger, City -Manager TITLE: Award of contract to Signal Maintenance Incorporated (SMI) -for the Repair and Maintenance of City Operated Traffic Control Systems SUMMARY: On January 18, 2000, a Request for Proposal for Traffic Signal Maintenance Services was distributedto four service providers. Two -proposals, from Computer Services Company and Signal Maintenance Inc., were submitted, on February 17, 2000. Staff has extensively evaluated both firms and their proposals and has determined` that Signal Maintenance Incorporated (SMI) represents the best -qualified' firm for a cost effective and quality traffic signal maintenance program. RECOMMENDATION: That the City Council 1) approve and authorize the Mayor to execute a five-year contract (FY 00-01 to FY 04-05) for traffic signal maintenance services to Signal Maintenance Incorporated and 2) authorize staff to notify the Los Angeles County Department of Public Works to delete the traffic signals from Appendices "A" and `B"' of ` the existing agreement. LIST OF ATTACHMENTS: X Staff Report —Public Hearing Notification Resolution(s) 2L Bid Specification -RFP on file in Public Works Office _ Ordinance(s) X Other: Proposals on file in Public Works Office X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: I : Has the resolution, ordinance or agreement been = X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority Yes No 3. Has environmental impact been assessed? N/A _ Yes_'No 4. Has the report been reviewed by Commission? _ Yes No Which Commission? 5. Are other departments affected by the report? N/A _ Yes No Report discussed with the following affected departments: D BY: Terrence L. Bel g' r J es DeStefano t a G. Liu City Manager ` Deputy City Manger Deputy Director of Public Works CITY COUNCIL REPORT Agenda No. MEETINGDATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract to Signal Maintenance Incorporated (SMI) for the Repair and Maintenance of City Operated Traffic Control Systems ISSUE STATEMENT: The City desires to provide quality and cost effective traffic signal maintenance services. RECOA/VgENDATION: That the City Council 1) approve and authorize the Mayor to execute a five-year contract (FY 00-01 to FY 04-05) for traffic signal' maintenance services to Signal Maintenance' Incorporated and 2) authorize staff to notify the Los Angeles County Department of Public Works to delete the traffic; signals from Appendices "A and `B" of the existing agreement. FINANCIAL SUMMARY: For Fiscal Year 2000-2001, the proposed budget for the traffic signal maintenance related activities is $165,000 for a total of 59 signals, including seven (7) State-owned signals. BACKGROUND/DISCUSSION: Request for Proposals Since 1989 when the City incorporated, Los Angeles County Department of Public Works has been maintaining and servicing the traffic signals under Agreement 63170, Traffic Signal and Highway Safety Lighting. With the 1999-2000 budget discussions, it was requested that staff examine the possibility of a private vendor to provide this service to the City of Diamond Bar. Therefore, on January 18, 2000, the Public Works Division issued the Request for Proposals ,(RFP) for Repair and Maintenance of Traffic Control Systems in the City of Diamond Bar to four service vendors: Los Angeles County, City of Santa Fe Springs, Computer Services Company (CSC) and Signal Maintenance, Inc. (SMI). Two vendors responded to the request: Computer Service Company (CSC) and Signal Maintenance; Inc. (SMI). Los Angeles County did not respond to the :RFP. However the terms of the agreement are on going and automatically renewed' for a one-year period at the close of each fiscal year unless the City notifies the County 30 days prior to the expiration of any fiscal year that the City desires to terminate the agreement. Los Angeles County, Mr. Greg Kelley, was contacted` about the City's intent and it was confirmed that Los Angeles County would work with Diamond Bar. Should a private vendor be chosen and approved by the City, Mr. Kelley suggested that a letter requesting Los Angeles County delete the traffic signals as listed on Appendix "A" and Appendix "B from the agreement. Page 2 Traffic Signal MaintenanceServices June 6, 2000 This would effectively terminate Los Angeles County's maintenance work.; However, it allows the contract to remain in force in the event the City should desire their services as needs arise or during emergencies. Review Paned A Public Works review panel consisting of David Liu, Rose Manela, and Linda Smith was set up. The evaluation criteria included: company's conformance to RFP; company's approach to work; reference .checks scrutinizing quality` service; checking the qualifications of company's staff members regarding technical knowledge and experience; review of each company's facilities/labs and comparison; transition proposal; and to evaluate for possible cost savings. The review panel rated Signal Maintenance Inc. (SMI) as the most qualified vendor based on the above review criteria. Conformance to RFP Both vendors met all the requirements as stipulated in the RFP Work Approach The City of Diamond Bar's RFP guides this area. The Scope of Work for Routine Maintenance is outlined in the RFP, Exhibit "A", Item 11. This work includes such items as the monthly inspection, repair and replacement, loop detector replacement, night work, etc. The response from Signal Maintenance is very detailed in the procedure a technician uses to perform these duties. The panel also noted in many other areas- SMI's orderly precise methods, particularly in preparing the proposal, as well as the orderly precise steps used with the actual work methods performed at each intersection. This allows the nonprofessional to understand the care with which each technician is expected to perform his/her duties.' Additionally, SMI is capable and performs all work "in-house," including loop detection replacement. CSC hires subcontractors for such specialty items. The panel sees the "in-house" work of SMI to be a benefit when considering responsiveness, timeliness, training and quality of work. Page 3 Traffic Signal Maintenance Services June 6, 2000 References of Surrounding Cities 1. Quality service As shown on Exhibit "I", surrounding cities utilize both SMI and CSC. A few cities have had the services of both.When asked about SMI's`service, all references checked noted SMI's excellent workmanship, timely .response, and generally improved cost. and budgeting allowances for extraordinary costs. All who have a contract extension available will utilize the extension and not go out to bid. Of those' who used CSC and are now using SMI, the references ranked SMI higher. Those references checked for CSC noted they were happy with the service, but none gave the "excellent" response to the question regarding quality of work. In some cities CSC performs the work, but guidance is provided by City staff. 2. Response time a) Distance of Facility Location The distance and location, as well as technicians working or residing in surrounding cities, were reviewed. In this the panel also ranked SMI first. SMI is in Anaheim, approximately 12 miles from Diamond Bar. It is anticipated that response in the A.M. would be quicker due to this location and traffic. However, the P.M. response after 2:00 would probably be slower. The surrounding cities of Chino, Chino Hills, and La Verne utilize SMI and response from a technician working in these cities would be quicker. SMI noted that one of their Level III technicians lives in Diamond Bar. The ,distance of CSC in Corona is approximately 20 miles from Diamond Bar. It is anticipated that the A.M. response could be slower due to location and traffic, however the P.M. response after 2;00 could be quicker. Again, CSC could have technicians in surrounding cities. Staff has been informed that CSC plans to move to Orange County within a year. Page 4 Traffic Signal Maintenance Services June 6, 2000 b) RFP Requirements and Service Both companies are required to respond to emergency call -outs within one (1) hour per the RFP. However, the quicker the response, the less disruption for the residents and City. Both companies have temporary repair and/or replacement parts on their trucks. This is required to get the signals operational in a timelymanner. In the case of a knock down, SMI has a separate crew that is dispatched, dedicated to'making the signalized intersection operational as quickly as possible.' Qualifications of Company's StafflTeehnical KnowledgelExperience Traffic signal maintenance technicians learn their craft by experience, training, and higher level 'education. The International MunicipalSignal Association (IMSA) promotes public safety through information, education and a certification program. There are many IMSA certificates but the notable ones for traffic signal maintenance include Work Zone Safety, Level I, Level II, and Level III certificates. The certificates are a progression and require prerequisites. One must obtain the first before moving on to the next. Work Zone' Safety is the first level of training', and certification. Both companies' employees have this certification. The second training is Level I which includes passing written tests of an introductory nature for Traffic Signal Operations Planning and Design, Fundamentals of Field Maintenance and Installation. Level II requires two years field'experience as well as the _above ',two certifications. Level II's course contents include Inside the Controller Cabinet, Traffic signal Phasing, Loops, Electronics Troubleshooting, Traffic Signal Preemption to name a few. Finally; the Level Ill technician has five years field experience and has passed not only the above requirements but has passed additional exams in Microprocessors in Traffic Signals, the. Electronics exam, and the contents of the Level III exam that includes items such as State and/or Local Design Standards. The City's RFP requires Diamond Bar's technician to have a Level II certificate. The responses to the RFP show that SMI has a broader base from which to pull knowledge with six level III technicians, whereas CSC notes none. As the larger company, ''SMI has more and the higher levels of trained staff members than CSC; Both companies encourage employees to seek the IMSA certificates. Site Visit of'Facilities and Labs The review panel ranked SMI first regarding facilities and laboratory for testing and repairs. SMI's testing lab was orderly, clean and employs four people including the supervisor, Andy Pham, who has an Electrical Engineering degree and license. SMI also is capable of many other types of testing Page 5 Traffic Signal Maintenance Services June 6, 2000 including environmental testing. CSC also has a lab, however lacks the orderly clean appearance. Two employees are qualified for testing and repair, however both also work in the field.` Transition from Los Angeles County As stated earlier, the Los Angeles County Department of Public Works has stated' their willingness to work with the City and the chosen private vendor in getting an inventory of equipment, timing sheets, and maintenance to date. Diamond Bar will send a letter requesting Los Angeles County delete the traffic signals from the list on the agreement, effectively terminating Los Angeles County's maintenance work. However, it allows the contract to remain in force in the event the City should desire their services as needs arise or during emergencies. It is anticipated that 30 days will be needed for this inventory and condition assessment. As stated in the RFP this work will include all City traffic control' equipments to be completed and submitted to the City within thirty (30) days of the Notice to Proceed. Upon submittal and approval of all required documents/bonds, the Notice to Proceed is scheduled to be effective on July 1, 2000. Cost Benefit Analysis 1. Routine Traffic Signal Maintenance Los Angeles County performs both routine maintenance, as well as extraordinary services. The routine maintenance is performed on a monthly basis and includes the same services that were noted in the Request for Proposal. These include: patrolling for traffic signal malfunctions; illuminated street name sign and highway safety lighting outages; inspections; testing; timing of traffic signal controllers; and field repairs made during routine inspections. The City is commonly unaware of scheduled visits and/or extraordinary services. Billing is a unit price per intersection, currently $49.00 per month plus 3% overhead for liability insurance. At this time the County maintains 42 signalized intersections. Diamond, Bar has listed a total of 52 signalized intersections for routine maintenance in the RFP, including newly signalized 'intersections. Additionally, Caltrans maintains seven shared signals. Los Angeles County has a 3% charge for liability insurance that is calculated for the current budget (FY 99-00) amount of $150,000, the City could save up to $4,500.00, since the cost of liability insurance is included in the bid for both CSC and SMI. As, shown on Page 2 of Attachment "1", the routine maintenance unit price per intersection from both vendors responding to the RFP is $42.00. The potential savings would be; approximately $4,368.00 when compared to the Los Angeles County's rate. Page 6 TrafficSignal Maintenance Services June 6, 2000 Routine maintenance of Diamond Bar's signals is anticipated at approximately 20-25% of the Fiscal Year 2000-2001 budget. The balance is for extraordinary maintenance and repairs, energy costs, as well as maintenance on the Caltrans signals. Signal Maintenance Incorporated has guaranteed their rates for two years. Thereafter, the increase is tied to the Consumer Price Index. 2. Extraordinary Traffic Signal Maintenance Extraordinary Maintenance includes the modification or replacement of a traffic signal system, illuminated street name sign and highway safety lighting equipment due to obsolescence, wear or inadequacy; repair due to damage from any cause, including accidents and vandalism, except those field repairs made to equipment internal to the controller cabinet during routine maintenance inspection calls; replacement of inductive loop detectors and detector pads; painting; and relamping and replacement of ballasts for illuminated street name signs. Extraordinary costs are difficult to estimate because there are many unknown factors involved° such as: accident damage, vandalism, and wear. Diamond Bar's annual budget allows for such costs based on prior history. Historically, Los Angeles County did not quantify amounts of work or how the effort was managed. The energy costs will continue to be billed by Los Angeles County for those signals that are shared with other agencies. 3. Professional Services Technical Support To consider a private vendor, there will be a need for professional services support from our City Traffic Engineer, Mr. Warren Siecke. There is a need for technical assistance to bring facilities up to an acceptable standard and to provide engineering support. Mr. Siecke has worked with both companies in his associations with other cities in the area. He works with CSC in the City of Placentia, and has worked with both CSC and the current provider, SMI, in the City of Brea. It is anticipated that 10 hours a month will be required at his hourly rate of $74.00. Staff has proposed $10,000 to the annual budget for such a service. Advantages Changing from Los Angeles County Department of Public Works to a private vendor has many advantages. They are as follows: a ♦ Direct City control; ♦ Adherence to City's budget; Specific information on a monthly basis from service provider and technicians; ♦ Cost estimates prior to work authorization; Page 7 Traffic Signal Maintenance Services June 6, 2000 ♦ Definite savings with routine maintenance costs and the 3% liability insurance costs. Some unknown factors are as follows: + Extraordinary traffic signal maintenance costs due to unknown conditions of facilities; and ♦ The actual transition ease from Los Angeles County to a private vendor, a minimum of one month will be required for the transition period. Upon completion of an inventory and condition assessment of all facilities to be maintained, with a 1-year minimum maintenance records of our own (in coordination with SMI), staff believes that a cost effective and quality maintenance program is attainable. CONCLUSION Signal Maintenance Incorporated represents the best-qualified choice by providing a higher level responsiveness, timeliness, training, and quality of work and at a competitive cost for traffic signal maintenance services to Diamond Bar. Prepared by: David G. Liu, Deputy Director of Public Works . Linda Kay Smith, Development Services Assistant Attachments: 1. Exhibit "1", Surrounding Cities Vendor Map 2. Attachment "1", Comparison of Traffic Signal Maintenance Proposals 3. Contract Agreement a) Exhibit "A", Scope of Work b) Exhibit `B", Contract Unit Price Schedule c) Exhibit"C", City of Diamond Bar Traffic Signal Maintenance Responsibilities D:WORD-LINDAICCR-2000Isignal inainteaance 060600 o o 3 yJ"9 'l8 X�I38 a y +Q W W N Ix cc O Lu< 02 �n� a aZixs Jg x Ri p g NN z W nV 2 O Q ¢ = Z 4 OW v Yj a da Z' o J 1 W ci y U. 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H} b4 JOT b4 Sg f9 6R b4 V3. b4 Q � cc; 4 cz 'a5 c� '> cC > > > > > > > > > > Z z Z Z z z Z Z Z Z,Z N M i 1 1 } M M M y W W a U E U L o z z W L: x L> U^ o L 2 G U G Ci au "O Wav�rnm°�C)�U�O UL d C L c _O U � o a 0 w u m cd 3 0 0 L a G L a 'O 'o s L a. y g U y o AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE SERVICES THIS AGREEMENT, made and entered into this 2000, between the CITY OF DIAMOND BAR, hereinafter referred to as "City" and Signal Maintenance Incorporated (SMI), hereinafter referred to as "Contractor In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Contractor agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof. Contractor shall submit its work to the City for its review after completing each phase of the project as described in Exhibit "A", or when otherwise requested by the City. Contractor shall,, at its own cost, make any revisions of its own work as required by the City and re -do, at its own cost, any work which the City finds unsatisfactory due to Contractor's or subcontractor's errors or omissions. Contractor represent and warrants that it has the qualifications, experience, and facilities to properly perform said services in a thorough, competent, and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Contractors shall begin its services under this Agreement on July 1, 2000. 2. STATUS OF CONTRACTOR. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any its officers, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Contractor shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Contractor to perform its duties under. this Agreement. 3. CONTRACTOR'S KNOWLEDGE OF APPLICABLE LAWS. Contractor shall keep itself informed of applicable local, state, and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Contractor shall observe and comply with all such laws and regulations affecting its employees. "City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Contractor to comply with this section. 4. PERSONNEL. Contractor shall make every reasonable. effort to maintain the stability and continuity of Contractor's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Contractor shall be as set forth in Exhibit "B" Attached hereto and made a part hereof, Payments shall be made within thirty (30) days afterreceipt of each invoice as to all undisputed fees. If City disputes any of Contractor's fees, it shall give written notice to Contractor within 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONTRACTOR. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit "A", unless such additional services are authorized in advance and in writing by the City. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City and Contractor at the time City's written authorization is given to Contractor for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Contractor, their employees, or personnel under direct contract with Contractor. Neither this Agreement 2 nor any rights, title, interest, duties or obligations under this Agreement may be assigned, transferred, conveyed or otherwise disposed of by Contractor without the prior written consent of the City. - 8. FACILITIES AND RECORDS. Contractor shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees, at reasonable times, to such books and records, shall, give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained fora period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement will terminate on June 30, 2005 unless otherwise extended in advance and in writing by the City Manager. City may, in its sole discretion, extend the term of the Agreement for five (5) additional annual renewals. This Agreement may terminated with or without cause by the City upon 30 days written notice. This Agreement may be terminated with or without cause by the Contractor upon 90 days written notice to the City. In the event of such termination, Contractor shall be compensated for non -disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement: 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models; designs, drawings; photographs, studies, surveys, reports, data, notes; computer files, files, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of City. With respect to computer files, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST (a) All information gained by Contractor in performance of this Agreement shall be consideredconfidential and shall not be released by Contractor without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California' Public Records Act, Government Code §6250, et. seq. Contractor, its officers, employees, agents, or subcontractors, shall not, without written authorization given by the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be. considered "voluntary" provided Contractor gives City notice of such court order or subpoena. Q If Contractor or any of its officer, employees, Contractors, or subcontractors does voluntarily provide information in violation of this Agreemcnt, City has the right to reimbursement and indemnity from Contractor for any damages caused by Contractor's conduct, including the City's attorney's fees. Contractor shall promptly notify City should Contractor, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within 4 the City. City retains the right, but has.no obligation, to represent Conti -actor and/or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity toreviewany response to discovery requests provided by Contractor. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Contractor covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of (their services hereunder. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Contractor further covenants that Contractor has not contracted with nor is performing any services directly or indirectly with any developer(s) and/orproperty owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that Contractor and/or its subcontractors shall provide no service or enter into any agreement or •agreements with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the work under this Agreement without the express written consent of the City Manager. 13. DEFAULT. If the Contractor defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the eventthat the Contractor fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity, or under this Agreement. The failure of City to object to any default in the performance of the terms and conditions of this Agreement shall not constitute a'waiver of either that termor condition or any other term or condition of this Agreement. 5 14. INDEMNIFICATION. (a) Contractor represents it is skilled in the services necessary to perform the duties agreed to hereunder by Contractor, and City relies upon the skills and knowledge of Contractor. Contractor shall perform such duties consistent with the standards generally recognized as being employed by contractors performing similar service in the State of California. (b) Contractor is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability. against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. City and their elected and appointed officials, officers, agents, employees; and volunteers (individually and collectively, "Indemnitees") shall have no liability to Contractor or to .any other person for, and Contractor shall indemnify, defend, protect, and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses of whatever nature, including reasonable attorneys' fees and disbursement (collectively "Claims"), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Contractor of Contractor's service under this Agreement or the negligent or willful acts or omissions of Contractor, its agents, officers, directors, or employees, in performing any of the services under this Agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against' which "Contractor has agreed to indemnify . the Indemnitees as above provided, Contractor, upon notice from the City, shall defend the Indemnitees at Contractor's expense by counsel acceptable to City. The Indemnitees .need not have first paid any of the matters as to which the Indemnitees are entitled in order to be so indemnified. The insurance `required to be maintained by Contractor under paragraph 15 shall' ensure Contractor's obligations under this paragraph 14 (b), but 0 the limits of such insurance shall not limit the liability of Contractor hereunder. The provisions of this paragraph 14 (b) shall survive the expiration or earlier termination of this Agreement. The Contractor's indemnification does not extend to Claims occurring as a result of the City's negligent or willful acts or omissions. 15. INSURANCE. A. Insurance Requirements. Contractor shall provide and maintain insurance acceptable to the City in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work. hereunder by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Contractor shall provide the following scope and limits of insurance: (1) Minimum Scope of Insurance. Coverage shall be at least as broad as: (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG0001). (b) Insurance Service Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Contractor and all risks to such persons under this Agreement. (2) Minimum Limits of Insurance. Contractor shall maintainlimits of insurance no less than: 7 (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers liability limits of $1,000,000 per accident. B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state that the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage' or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to the City. (2) General Liability and Automobile Liability Coverages. (a) City and its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs, products, and completed operations of Contractor; premises owned, occupied or used by Contractor, or automobiles owned, Teased, hired, or borrowed by Contractor. The coverage shall contain no 8 special limitations on the scope of protection afforded to City, and its officers, officials, or employees. (b) Contractor's insurance coverage shall be primary insurance as respect to City and its officers, officials, employees, and volunteers. Any insurance or self insurance maintainedby City and its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Contractor's insurance. (c) ` Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers; officials , employees or volunteers. (3) Worker's Compensation and Employer's Liability Coverage. Unless City otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Contractor for City. C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance. provisions of this contract have been complied with. The City Attorney may require that Contractor furnish City with copies of original endorsements effecting coverage,required by this section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, 'certified copies of all required insurance policies, at any time. 9 (1) Contractor shall furnish certificates and endorsementsfrom each subcontractor identical to those the Contractor provides. (2) Any deductibles or self-insured retention must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses, and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. NONDISCRIMINATION/NONPREFERENTIAL TREATMENT STATEMENT In performing this Agreement, the parties shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply to the fullest extent allowed by law, with all applicable local, state, and federal laws relating to -nondiscrimination. 17. UNAUTHORIZED ALIENS. Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8_U.S.C.A. & 1101, et. as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Contractor hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith. 18. ENTIRE AGREEMENT. This Agreement is the complete, final, entire, and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject 10 r__ --- matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court, East District. 20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement, may be made by Contractor nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity; including summary termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 21. MODIFICATION .OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Contractor. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 22. MEDIATION. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation services shallbe selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to 11 utilize their, good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy 23_ AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Contractor warrants and represents that 'he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Contractor to the performance of its obligations hereunder. 24. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: City: Attention: Terrence L. Belan er City Manager City of Diamond Bar 21660 E. Copley Drive, Ste. 100 Diamond Bar, CA 91765 Contractor: Attention: Signal Maintenance Incorporated 2283 Via Burton Street Anaheim, CA 92806 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of -deposit of the same in the custody of the United States Postal Service. 25. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the. other provisions of this Agreement. 12 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORT DATE: June 1, 2000 FROM: Bob Rose, Community Services Director TITLE: Extension of License Agreement with Coca-Cola SUMMARY: The City entered into a one-year agreement with Coca-Cola to provide soda machines at the City parks. The agreement began August 1, 1999 and expires on July 31 2000. Section 2 of the agreement states that the agreement may be extended if both parties agree. Representatives from Coca-Cola have offered to extend the agreement with the same terms and conditions. During the first nine months ofthe agreement, the City has earned $4,993.76 and has expended an estimated $1,400 in electrical costs to operate the machines. All other costs for the machines, including installation, service and maintenance, has been borne by Coca- Cola. RECOMMENDED ACTION: Staff recommends that the license agreement with Coca-Cola to provide soda machines in the City parks be extended for one year, from August 1, 2000 to July 31, 2001, at the same terms and conditions. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) Bid Specification (on file in City Clerk's office) _ `Ordinance(s) X Other: Letter of Agreement X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? _X Yes No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? — 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: i` REVIEWED BY: DEPARTME HEAD: 1 Terrence L. Belan James DeStefano Bo Rose City Manager Deputy City Manager Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of License Agreement with Coca-Cola ISSUE STATEMENT: The license agreement with Coca-Cola to provide soda machines in the City parks expires on July 31, 2000. Shall the license agreement be extended? RECOMMENDATION: Staff recommends that the license agreement with Coca-Cola to provide soda machines in the City parks be extended for one year, from August 1 2000 to July 31, 2001, at the same terms and conditions. FINANCIAL SUMMARY; Revenue earned for 9 months of the agreement has totaled $4,993.76. ' Electrical costs for the same period of time is estimated to be $1,400. Revenue earned is about 3 1/2 times higher than the estimated cost of electricity., The City has borne no other costs related to the installation, service or operation of the soda machines. BACKGROUND: On April, 6,'1999, the City Council entered into a license agreement with Coca Cola for soda machines to be placed in the City's public parks. Coca-Cola placed a total of 13 machines at Heritage, Maple 'Hill, Peterson, Pantera, Ronald Reagan, Summitridge, and Sycamore Canyon Parks. Total revenue paid to the City since the installation of the machines (9 months) is $4,993.76. Total estimatedcost for electricity to operate the machines for 9 months is -$1,400. The license agreement became effective on August 1, 1999 and expires on July 31 2000. The agreement may be extended prior to its expiration if mutually agreed to by the City Council and Coca-Cola'.representatives DISCUSSION: Coca-Cola representatives have agreed to extend the license agreement for an additional year with the same terms as the existing' agreement. Revenue that the City receives has been totaling about 47.5% of what was projected in the original proposal from Coca-Cola. Revenue -for a year with 13 vending machines was projected at $14,028. The current rate of actual revenue projects to be about $6,660. Electrical costs for the full year are projected to be $1,870, leaving net proceeds to the City of $4,790. Coca-Cola representatives are quick to point out that the most profitable quarter should be our final one of our contract year, May, June and July. During the past nine months, City staff has received no complaints about the soda machines being in the City parks. Overall, the machines seem to be well maintained, sufficiently stocked and normally in good operating condition. There have been two instances where machines have been severely vandalized, once at Maple Hill Park, the other at Pantera Park. In both instances, a machine was knocked over and cut open from the back side. Sodas were accessed by the vandals each time, but the money compartment remained secure and no cash was stolen. '-1n both cases, Coca-Cola replaced the vandalized machine with 24 hours of receiving the vandalism report. Overall, staff believes that the license agreement should be extended for an additional year. PREPARED BY: Bob Rose Director of Community Services CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORT DATE: May23, 2000 FROM; Bob Rose, Community Services Director TITLE: Extension of graffiti removal contract with Graffiti Control Systems: SUMMARY: On May 19,1993, the City Council awarded a contract to Graffiti Control Systems, in the amount of $16,590 ($30 per site), for supplemental graffiti removal in Diamond Bar. Section 31 of the specifications of the contract allows the City Council to extend the contract on an annual basis and adjust the quantity of work to serve the best interests of the City. For the past six years the City Council has approved the extension of the contract at the same cost of $30.00 per site. There were a total of 992 sites of graffiti removed in the 12 months of May 1999 through April 2000. After seven years of servicing this contract, Graffiti Control Systems has proven that they can satisfactorily perform the specifications of the contract. Graffiti Control Systems has agreed to forgo a C.P.I. increase to extend the contract for the 2000/01 fiscal year. RECOMMENDED ACTION: It is recommended that the City Council approve the extension of the contract with Graffiti Control Systems for graffiti removal in Diamond Bar for fiscal year 2000/01 in an amount not to exceed $35,000 ($30 per site/1,160 sites) LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification - Resolution(s) ` - Bid Specifications (on file in City CerWs office) _ Ordinance(s) X Other: Letter of Agreement X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmentalimpact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes- X No What Commission? 5. Are other, departments affected by the report? _ Yes- X No Report discussed with the following affected departments: None complete the work of each removal assignment within twenty- four hours of assignment. The bidder agrees further to the assessment of liquidated damages in the amount indicated in item 6 of the attachment for assignments that remain incomplete beyond he scheduled completion time. City may deduct the amount 'thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. TNSURANCE: The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a_ company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on hissubcontractuntil all insurance required of the'subcontractor has been obtained. The contractorshall take out and maintain at all times during the life of this contract the following policies of insurance: a. Compensation Insurance: Before beginning work, the _ Contractor shall furnish to the Engineer -a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall.be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his.employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation'or to undertake self insurance in accordance with the provisions of that Coda, an4. I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the Contractor or any subcontractor -i - performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability' Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) Contractor's Protective - Bodily Injury -$500,000 each person; $1,000,000 each accident. 4) Contractor's Protective - Property Damage $250,000 each accident; $540,00`0 aggregate. 16 5)_ Automobile -.Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile-`Property'Damage $250,000 each accident. c. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by :an insurance company approved in writing by City, which is qualified to-do business in the State of California. 2) Name as additional insured the City of Diamond Bar, it officers, agents and employees, and any.other.parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned bythe designated additional insured shall be called upon to cover a loss under said 'policy; 4) 'Contain a'clause substantially in the following words: "It is hereby understood and agreed that this policy;' may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt of a registeredletter." 5) Otherwise be in form satisfactory to City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which:' 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2).hereof to be listed as additional insureds in the policy `of insurance provided for in para graph:b. by reason of any claim arising out of or connected with the operations ' of Contractor or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without' thirty (30) days written notice thereof given to City by registered mail.,The Contractor shall at the time of the execution of the.contract present the original policies of insurance required in paragraphs a. and b. hereof, or;present a certificate of the insurance company, showing the °issuance<of such insurance, and the additional insureds and other provisions required herein. 5 PREVAILING WAGE: Notice is, hereby given that in accordance with the provisions of California Labor Cade, Division 2, Part 7, Chapter 1, Articles i and 2, the Contractor is required to pay not'less than the 17 general prevailing rate of per diem wages for work of a'similar character in -locality in which the public work is performed, and not less than the general prevailing rate of per diem wagesforholiday and overtime work. In that regard,, the Director of the Department of Industrial Relations of the State of California is required to and has, determined such general prevailing rates,of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, 21660 E. Copley Drive, 'Suite 100, Diamond Bar, California, and are available to any interested party on request. City also shall cause a. copy of such determinations to be posted at the job site. Pursuant to Labor Code Section 1775, the Contractor shall forfeit, as penalty to City, not more than fifty dollars ($50.OD) for each Taborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailingrate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1.777.5 of the Labor Code as amended by,Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly 'indentured apprentices maybe employed in the prosecution of the work: Attention is directed to the provisions in Section 1777.5 of the Labor Code concerning the employment of apprentices and: the Contractor or any subcontractor under him. Section 1777.5, as amended,` requires the 'Contractor or subcontractor employing tradesmen in any apprenticeable'occupation to apply to'the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship -program in that trade for a certificate of zpproval. The certificate will also fix the ration of apprentices journeymen that will be used in performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five excepts a. <Whin unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days 'prior to'the'request for certificate, or b. When the number of apprentices in training in the area exceeds a ratio of oneto• five,, or C. When the trade can show it is replacing ;at least 1/30 of ;its membership through apprenticeship training on a annual basis statewide or locally, or d. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight Journeymen. The Contractor is required to make contribution to funds established for the administration of apprenticeship- 18 obligations, or liabilities arising from the sole negligence or willful misconduct of City, its employees`, servants, or independent contractors who are directly responsible`to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of: said claims, damages, penalties, obligations, liabilities and will pay all costs and expenses; including attorneys' fees -incurred in connection therewith, b. The Contractor will promptly pay any judgement rendered against the Contractor or City covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder, and the Contractor, agrees to save and hold the City harmless therefrom. C. In the event 'City, without fault, is made a party to any. action or proceeding filed or prosecuted against"the Contractor for damages or other claims arising out of or in connection with the work, operation, or activities of the Contractor hereunder, the Contractor agrees to pay City any and all costs and.expenses incurred by City in such action or proceeding :together -with reasonable attorneys'fees.. So much of the money due to the 'Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such action or claims for damage as aforesaid. 10. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, or religion of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with ,the provisions of Section 1735 of said Code. 11. CONTR=PRICE AND ,PAYMENT: City shall pay.to the Contractor for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with Contractor's Proposal dated March 5, 1993. 12. ATTOLUMI'S FEES. In the event that `any action or proceeding is brought by either party to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This Agreement may be terminated by the 'City upon the giving of a' written "Notice of Termination" to Contractor at least ten (10) days prior to the date of termination specified in said notice. In the event of such termination, Contractor shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 2'0 I . Monthly Retainer $ x '12 months _ (if applicable -°If not applicable, write— in the word NONE) II. Small Sites per site x 177 sites/year average ; = $ (10 sq. ft. or less at site - 32% of sites. are ,less than'' 10 sq. ft.) III,Medium Sites S °Q per site x 326 sites,/year average (11 sq. ft. to 150 sq. ft.at site - 59% of sites are 11 to 150 sq/ ft.) Iv. Large Sites $ per site x 50 sites/year average (151 sq. ft. or over at site 9• of sites are over 151 sq. ft.) - The largest single removal site has been 940 sq. ft. Total Bid `(Annual Costs) SIGNATURE AND TITLE: The undersigned declares that he has read the terms and conditions for the, goods or servic8s listed herein and agrees to furnish to --the City of Diamond Har said requirements in strict conformity to the specifications thereto. Company, l9 �� \1ONOL S'tS�t'MS Address AT ACUZ l R �t1� ' �l(aoS By/Title P ESl ( ut'orizeSignature) (Title) Fax #_� 26 CITYOF DIAMOND' BAR` AGENDA REPORT AGENDA NO. i TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORT DATE: May 23, 2000 FROM: Bob Rose,' Community Services Director TITLE: Extension of As -Needed Street Tree Planting Services SUMMARY: On November 18, 1997 the City Council awarded a contract to West Coast Arborists, Inc. for As -Needed Street Tree Planting Services. Section 14 of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. The contract also allows the City Council to determine the quantity of work to be performed by the contractor on an annual basis. Staff recommends that the contract be extended for the 2000/01 fiscal Year be in the amount of $10,000. West Coast Arborists,, Inc. has done an excellent job servicing the City's tree planting needs and has agreed to forgo a Consumer Price Index (C.P.I.) increase for the 2000/01 fiscal year. RECOMMENDED ACTION: It is recommended that the City Council approve the extension of the contract for As -Needed Street Tree Planting Services to West Coast Arborists, Inc., in the amount not to exceed $10,000 for the 2000/01 fiscal year. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) Bid Specifications (on file in City Clerk's office) Ordinance(s) X Other: Letter of Agreement X Agreement(s) EXTERN -All DISTRIFILITIO SUBMITTAL CHECKLIST: 1. Has theresolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does thereportrequire a<majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No — What Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: None 4. INSURANCE The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance' Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the Stateof California. Such insurance shall be maintained in fullforce and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows; "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the Provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. ; For all operations of the CONTRACTOR or any sub -contractor in performing .the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability- Bodily Injury (not auto) $500,000 each person - $1,00 0,000 erson;$1,000,000 each accident. . Z) Public Liability -Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1 X000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. City of Diamond Bar 2 As -Needed Tree Planting Services t deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE Notice is hereby given that in accordance with the provisions of, California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required .to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work.; In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100,-21660 E. Copley Drive, Diamond Bar, Califomia, and are available to any interested party on request. City, also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general pre- vailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices maybe employed in the.performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in; any apprenticeable trade on such contracts and if other CONTRACTO'R'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed City of Diamond Bar 4 As -Needed Tree Planting Services such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c in the event Indemnitees are made a party to any action or proceeding filedor prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City maybe retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees„ while acting within the scope of their duties, from all claims, losses and Liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination -shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated October 27. 1997 not to exceed Twenty -Thousand dollars ($20.000),pgrfigolyear. 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with City of Diamond Bar 6 As -Needed Tree Planting Services r. 1 AS -NEEDED TREE PLANTING SERVICES IN THE CITY OF DIAMOND BAR Company Name WestCoast 'Arborists, Inc. Address 2200 E. Via Burton Street, Anaheim, .CA 92806 Phone 714 991-1900 Fax7t 1.4 ) 956-3745 Proposal` Submitted by Randy Thompson Date 10-27-97 A. Unit Prices (Quantity of one untl 1. Unit cost for purchasing and planting one tree per general and technical specifications for size stated (not including tree well cover and root barrier) a. 15 gallon tree $ s5.00 per tree b. 24" box tree $ 175.00 per tree C. 36" box tree $ 650.00 per tree d. 48" box tree $ 1450.00 per tree 2 Unit cost for purchasing and installing one 36'x 35" tree well Cover. $ 60.00- 3. Unit cost for purchasing and installing one root barrier.; $ 25.00 4. Unit cost for removing one dead or damaged tree: $ 20.00 B. Qu_antitiv Prices(Quantity of 10,6r more units) 1. Unit cost for purchasing and planting 10 trees or more in a single request per general and technical specifications for size stated (not including tree will cover and root barrier); a. 15 gallon tree $ 85.00 per tree (Quantitiy of 10 or more) b. 24" box tree $ 175.00 per tree (Quantitiy of 10 or more) c. 36" box tree $ 6$0.00 per tree (Quantitiy of 10 or more) c. 48" box tree $1450.00 per tree (Quantitiy of 10 OF more) 2. Unit cost for purchasing and installing 10 or more 35" x 35" tree well covers: $ 60.00 per tree well cover (Quantity of 10 or more) 3. Unit cost for purchasing and installing 10 or more root barriers: $25. oo per root barrier (Quantity of 10 or more) 4. Unit cost far removing 10 or more dead or damaged trees $ 20.00 per tree (Quantity of 10 or more) City of Diamond Bar 9 As -Needed Tree Planting Services CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. ,1 TO: Terrence L. Belanger, City Manager MEETING DATE: June 15,1999 REPORT DATE: June 9,1999 FROM: Bob Rose, Community Services Director TITLE Extension of City -Wide Street Tree Maintenance Contract SUMMARY: On July 5,1994, the City Council awarded a contract to WestCoast Arborists, Inc. for City-wide street tree maintenance. Section 33 of the specifications of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. The contract also allows the City Council to determine the quantity of work to be performed by the contractor on an annual basis. Staff recommends that the extension for the 2000/01 fiscal year be in the amount of $80,000. WestCoast Arborists, Inc. has done an excellent job servicing the City's tree maintenance needs. West Coast Arborists, Inc. has agreed to forgo a Consumer Price Index (C.P.I.) increase for the 2000/01 fiscal year contract, as they have for the past five years. RECOMMENDED ACTION: It is recommended that the City Council approve the extension of the contract for City-wide street tree maintenance with West Coast Arborists, Inc., in the amount not to exceed $80,000 for the 2000/01 fiscal year. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) Bid Specifications (on file in City Clerk's office) — Ordinance(s) X Other: Letter of Agreement ' EXTERNAL DISTRIBUTION: X Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution,, ordinance or agreement been reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes_ No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No What Commission? 5. Are lother departments affected by the report? Yes X No Report discussed with the following affected departments None RE IE E Y: DE R E HEAD: 6 Te rence L. Belaher es DeStefano. - Bo 0 City Manager U Deputy City Manager Community Services Director days from the date of notice of award of the contract or upon notice by City after the 10 calendar days, and to complete his portion of the work within one hundred'' twenty (120) calendar days from the execution of the first contract. The bidder agrees further to the assessment of liquidated damages in the amount of one -hundred ( $100.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. .TNSIMAN The Contractor shall -not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The contractor shall takeout and maintain at all times during the life of this contract the following policies of insurance: a. Compensation In urance: Before beginning work, the contractor shall furnish to the Engineer a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontsactors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the`City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker`s compensation or to undertake self 'm sura nc e in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract. b. For all operations of the Contractor or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1)Public Liability - Bodily Injury (not auto) S500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. The Contractor shall at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and b. hereof, or present a -certificate of the insurance company, showing the issuance of such insurance, and the additional insureds andotherprovisions required herein: 5. PREVAILING WAGE: Notice is here by given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, 'Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar. character in locality in which the public work is performed, and not less than the general `. prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a Copy of such determinations to be posted at the job site. Pursuant to Labor Code Section 1775, the contractor shall forfeit, as penalty to City, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore nbefore sti u`l aced for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 of the Labor Code concerning the employment of apprentices the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a When unemployment in the area of coverage by the joint 9. CONTRACTOR'S i IABILITY: The City of Diamond Bar and its officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injuryor damage to any person or persons, either workmen employees of the contractor of his subcontractors or the public, or for damage'to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The contractor shall be responsible for any damage or injury to any person or p property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willfulmisconduct of City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. The Contractor will indemnify City against and will hold and save City harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may, be, asserted or claimed by any person, firm, entity, corporation, political`: subdivision, or other organization arising out of or in connection with the work, operation, or activities of the contractor, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part, of City, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities' arising' from the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The Contractor will promptly pay any judgment rendered against the Contractor or City covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder, and the Contractor agrees to save and hold the City harmless therefrom. C. In the event City, without fault, its made a party to any action or proceeding filed or prosecuted against the Contractor for damages or other claims arising out of or in connection with the work, operation, or activities of the contractor hereunder, the contractor agrees to pay to City any and all costs and expenses incurred by City in such action or proceeding together with reasonable attorneys' fees. S& much of the money due to the Contractor under and by virtue of the contract as shall be considered' necessary by City may be retained by , City until disposition has been made of such actions or claims for damage as aforesaid. WORKS1MET I. Charges is routine scheduled Work The City of Diamond Bar will provide a list of trees that require service tothe contractor at vanous;times throughout the year. The number: of trees on the list could vary from one to over fine thousand. Please entc- a per tree bid price, for each benchmark gsautity listed below. A. Single Tree Service S 200_,00_ per tree x -1 tree = S 200"00 (trimming of any single tree) B. Small Quantity Service $ 100.00Per tree x 10 trees= S1, 000_00 (Trimming of two to ten trees) C. Medium Quantity Service $ 4_per tree' x 100 trees= S4 �, 5_00.00 (Trimming of 11 to= -100 trees) D. Large Quantity Service S 2 2_ per tree x 1000 trees- 522._, 00000 (Trimming of 101 to 1000 trees) I. Total for Routine Scheduled work. s27,700. II. RemovaWStump Grind Indicate charges for work according to the listed trunk diameter at breast height: 0-6" 7" - 12" 13"-24" Over 24" Total Diameter Diameter Diameter Diameter (18 3/4" Cir) (37 5/8 Cir) (75 3/8 Cir) Reimoval $ 100.00 s 100.00 __ s 100__.00 $ 100.00 10 S 4.000.00 Stump Grind `s 10.00 S-20.00 removals/ $40.00 year X 10 Stump's 1300.00 - II. Total for Removais/Stump Grind S 5� , 0.00 M. Root PmWkg 0-25' 25'-Y00' 100'-500' 500'+ Total Cost Per Linear Foot S 10.00 $ 10.00 $ 10.00 S 10-00_ -10. S 400.00' M. Total for Root Pruning 5 400.00 26 CITY OF DIAMOND BAR AGENDA REPORT AGENDA 'NO.�­1? TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORT DATE: May 23, 2000 FROM: Bob Rose, Community Services Director TITLE: Extension of City -Wide Landscape Maintenance Contract, SUMMARY On June 16;1998, the City Council awarded a contract to TruGreen Landcare and Maintenance (previously Accurate Landscape & Maintenance) in the amount of $233,364.00 for City Wide Landscape maintenance services. This contract is for the maintenance of the City Parks and Lighting and Landscape Maintenance Districts No. 38, No. 39, and No. 41, On June' 15, 1999, the City Council approved an extension of this contract with a 2.5% CPI increase for the 1999/2000 E.Y., resultingin a contract of $239,198.10. Section 11 of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. Staff recommends that the contract be extended for an additional year, from July 1, 2000 through June 30, 2001. TruGreen Landcare is willing to forgo a CPI increase on the extension. However, due to the new medians constructed on Golden Springs Drive and Lemon Avenue, the cost will increase $350 per month. Total cost of the contract for the 2000/01 fiscal year will be $243,398.10. Staff is also seeking, authorization of $80,000 as a contingency for additional necessary work that may be performed by TruGreen Landcare during the fiscal year. RECOMMENDED ACTION: It is recommended that the City Council approve the extension of the contract with Trugreen Landcare & Maintenance for City-wide Landscape Maintenance Services for fiscal year 2000/01 in the amount of $243,398.10. It is further recommended that the City Council authorize a contingency not to exceed $80,000 for additional necessary work during the fiscal year. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing. Notification _ Resolution(s) X Bid Specifications (on file in City Clerk's office) Ordinance(s) X' Other; Letter of Agreement X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by City Attorney? X Yes No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No A. Has the report been reviewed by a Commission? _ Yes X Na What Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: None REVIEWED BY: DEPARTMENT HEAD: f Terre ce L. BelarWr Jes DeS e4efano Bob Rose City Manager Deputy City Manager Community Services Director 05/31/00 07:18 FAX 9096283117' TruGreenLandC'are 001 r T00'd 59ib`Oh XU/X1 GS:�O OQ1zs%SQ May-30-O❑ >a3 =4f3P + s City of Diamond Bar i I ; 21UUU C- Cnp[t-y Drawer Suite IM) Diamo.d Bur, CA9S?f* 477' • r H� r t�(!4l'f16U-2489 Folix (909) X361.3111 nr•.: www.�.IvneDith *narndRa. %4t�s may 1 1, 200 Eddle Lewis, Branch Manager TruGreen Landeare S°r?0 t\Cam Stmt Rit�Qrsid CA 92503 RE: 'CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT Dear Mr. Lewis: perSec[ion 11 of our contract dated N:10196 tl� s notice is ser t tt) tT,forir you that the C>iy 4f QiUri`411d Bar is irrtemstt-d in extersiirtg;ire City-Wide t_erxiscape Maintename con tact wiTh TruCreen Landcare from Jjly 1. 2000 through Jim= 50, 2001 The nety contract amount will be S2e,283.18 per morTth or 52-e.3,S98 16per year. TI-Its arnaunT includes service for rhp new Mcd arMs c;nnstrwtted 6r1 Goidtn 5prings Drive and Ltmon Avenuo. Upon approvzF cf This contract ex[ension by the Diamond Sar 1-dy Coundi, a purchase defmwah H, O'Camnor carder in The'arrtO[!RL not tC nxc-Red $243,396.16 wale ire PMCeSS,'d and fOfw2nded to you_ tit7vr:r Si f ell Eileen R Arnsari '^ ,.•'•�,_ iL1v0., Orj TpJr l / �—''— rn! R Ser Director wen Chang Community Services DepartmoRz. Courx i n tftt+}x�F By sigrning bviow, the parties agree to the- above terms. c2m) Henem Rubrrt S_ Huff �j - ftltmr; tiv�r7iitr JySavr>r Data P A! a fate City 4nf Diamond Bar rvGreeit Larnlcare .attest. Approved as tt; Form: City Elate Ciiy Altooley Date Ty' 79 r�a r � _., AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between A CURATE LANDSCAPE AND MAINTENANCE CORPORATION, hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR ACCURATE LANDSCAPE AND MAINTENANCEORPORATION and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the City -Wide Landscal2e Maintenance NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Ci Wide Land l2 Maintenance. The work to be performed in accordance with the plans and specifications, dated May 5, 1998 on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORAT D DO('t1tvMENTS TO ON$ RED CQM LEMFNTARY The Pians and Specifications are incorporated herein by reference and made a part hereof with like force and 'effect as if set forth in full herein. The Plans and Specifications, Contractor's Proposal dated lune 4. 1998 together. with this written agreement, shalt constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTORwhether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to execute the contract within ten (10) calendar days from the date of notice of award of contract or upon notice by City after ten (10) days. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five -hundred 0500 01 dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount City of Diamond Sar City -Wide Landscape Maintenance thereof from any monies due or that may °become due the CONTRACTOR under this agreement. Progress payments; made afterthe scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until alt insurance required of the subcontractor has been obtained. The CONTRACTOR shall takeout and maintain at all times during the life of this contract the following policies of insurance:` a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers` compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. in accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "1 am aware of the provisions of Section 3700 of the ILabor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and i will comply with such provisions before commencing the performance of work of this contract. b. For all ;operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability -' Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. i 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $ 1,4000,000 each -accident. 4) CONTRACTOR'S Protective Property Damage $250,000 each accident; $500,000 aggregate. City of Diamond Bar 2 City -Wide Landscape Maintenance 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents. and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) 'Waives all right of subrogation against all persons and entities specified in subparagraph 4.c. (2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or,connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR°shat 1, within ten (10) days from the date of the notice of award of:the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. City of Diamond Bar 3 City -.Wide landscape Maintenance 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code,_, Division 2, Part 7, Chapter 1, Articles l and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In.that regard, the Director of the Department of Industrial Relations of the State of Californiais required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per them wages are on file in the Office of the City Clerk of the City of Diamond ;Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar'Caiifornia, and are available to any interested party on request. City also shall' cause a copy of such determinations to be posted at the job site. The CONTRACTOR shalt forfeit, as penalty to City, not more than fifty dollars ($50.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailingrate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTORS on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations,' ex -officio the Administrator of Apprenticeship, San Francisco, `California or from the Division of Apprenticeship Standards and its branch offices. 7 LEGAL HOU _S OF WORK. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed inthe execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRAC?OR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each,. calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. City of Diamond Bar 4 City Wide Landscape Maintenance i 8. TRAVEL AND SUBSISTENCE PAY• CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR' LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work, or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR,of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from. defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out. of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnities harmless therefrom. C. In the event Indemnities are made a party to any action or proceeding' filed or prosecuted against the CONTRACTOR for damages or other claimsarising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnities and any all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees. So much of the: -money due to the CONTRACTOR under and' by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions' or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in City of Diamond Bar 5 City -Wide Landscape Maintenance addition to any other rights or remedies which Indemnities may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional- insured endorsements which may extend to Indemnities. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnities, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the indemnitor regardless of any prior, noncurrent, or subsequent active or passive negligence by the Indemnities. 10. NON-DISCRIMINATION• Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated lune 4, 1998 in the total amount of $233364.00 The City. Council shall have the option to extend this Agreement up to five (5) additional one (1) year periods, subject to the same terms and conditions contained herein, by giving the Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year extensions. i In the event the City Council exercises its option to extend the term of this Agreement for one or more of the additional five (5) one year periods as provided for in paragraph PARKS SP9 17.02 & L L iyl D SP19 28 02 of specifications, the Contractor's monthly compensation shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the Contractor, with the limits being no increase to a maximum of the cost of living. The increase, if any, `,will be calculated with reference to cost of living during the previous year. If the increase is approved by the City Council, the increase will be calculated by adding to the Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's compensationas of the adjustment date,by the percentage by which the Consumer Price Index (,C.P.i.) for the Los Angeles - Anaheim -Riverside metropolitanarea for the month immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year City of Diamond Bar 6 City -Wide Landscape Maintenance CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 6 2000 REPORT DATE: June 2, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Award of Construction Contract for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project. SUMMARY: On April 4, 2000, the City Council approved the plans and specifications for the San Leandro Drive/Chnook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was 'published on April 17, 2000. Fourteen (14) bids were submitted and opened on May 18, 2000; The lowest responsible bidder is David T. Wasden, Inc. RECOMMENDATION: That the City Council receive the bids and award the construction contract to David Wasden, Inc. for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project, in an amount not to exceed $445,397.50. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $475,397.50. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) _ Bid Specification: on file at City Clerk's _ Ordinances(s) office. Agreement(s) x Other: Bid: Proposal- on file at Engineering Division SUBMITTAL CHECKLIST: 1 Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a'Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: RE WED Y Terr nce L. Bela,Vn City Manager - --T�--. Deputy City Manager �x Yes —No Majority N/A Yes No N/A Yes No N/A , Yes No DaA6G, Liu' Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Contract for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project. ISSUE STATEMENT To award the construction contract for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project. RECOMMENDATION That the City Council receive the bids and award the construction contract to David Wasden, Inc. for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project, in - an amount not to exceed $445,397.50. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000,00 for project change orders to be approved by the City Manager, for a total authorization amount of $475,397.50. FINANCIAL SUMMARY The San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project is estimated to cost $460,000.00. The funding sources, as budgeted for construction, will be Gas Tax monies,1 for a total construction funding. of $500,000.00. BACKGROUND/DISCUS SION On April 4, 2000, the City Council approved the plans and specifications for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage ImprovementsProject. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on April 17, 2000. Fourteen (14) bids were submitted and opened on May 18, 2000. Comparing the base bids and the alternate bid, the apparent low bidder is David T. Wasden, Inc. The alternate requested in the bid 'schedule is slurry seal treatment can portions of the drainage improvements without full street repair. 1 _ The bids received were as follows COMPANY BASE BID AMOUNT BA,SB+Alt Bid Item 1. David T. Wasden, Inc. $441,050.00 $445,397.50 2. Gentry Brothers $484,600.00 $490,475.00 3. Nottson Construction $494,117.40 $501,167.40 4. Sully Miller, Inc. $506,077.50 $511,600.00 5. SRD Construction $547,760.00 $553,729.00 6. BR Day Construction $548,740.00 $554,615.00 7. All American Asphalt $562,863.15 $568,855.65 8. Holland -Lowe Construction$ 574,638:00 $581,100.50 9. Excel Paving, Inc. $593,570.00 $599,680.00 10. Casada Construction $593,520.00 $602,920.00 11. SJ Burkhardt $593,700.00 $603,100.00 12. GCI, Inc. $634,590.00 $648,690.00 13. Belczak & Sons$659,650.00 $666,700.00 14. Bubalo Construction $759,500.00 $501,167.40 Key aspects of requirements placed upon the contractor includes: Schedule to be submitted at least 10 calendar days before start of work; ➢ Traffic control plans, ➢ Notification to residents, utility owners and other public agencies; Completion of all work within 60 calendar days Liquidated damages of $500/day for non-performance. Comparing the bids with the alternates desired., the lowest responsible bidder is David T. Wasden, Inc. David T Wasden, Inc.'s references has been contacted and staff has received favorable responses. Tentative schedule for the project is as follows: Bid Opening May 18, 2000 Award of Construction Contract June 6, 2000 Public Information Meeting week of June 12, 2000 Notice to Proceed June 26, 2000 End of Construction August 28, 2000 Prepared by: David G. Liu /Rose E. Manela K CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 6, 2000 REPORT DATE: June 2, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Award of Construction Administration/Inspection Services for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project. SUMMARY: On April 25, 2000, the Community and Development Services Department — Public Works Division solicited proposals from the six (6) on-call Civil Engineering firms for Construction Administration/Inspection services for San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project. On May 19, 2000, two proposals (from Dewan, Lundin & Associates and Charles Abbott Associates) were received. At this time the City proposes to award the construction administration/inspection services contract to Dewan, Lundin & Associates. RECOMMENDATION: That the City Council award the construction administration/inspection services contract to Dewan, Lundin & Associates for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project, in an amount not -to -exceed $18,352.00 and provide ;a contingency amount of $3000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $21,352.00 LIST OF ATTACHMENTS: AC N TS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification Ordinances(s) x Other: DLA proposal on file at the City x Agreement(s) Clerk's Office SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes No by the City Attorney? T 2. Does the report require a majority or 415 vote? Majority 3. Has environmental impact been assessed? NfAYes _ No 4. Has the report been reviewed by a Commission? N/A , Yes No Which Commission? " — 5. Are other departments affected by the report? N/A Yes No REVIEWED BY: Terrence L. B an er, J es DeStefano vi Ai City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT _ MEETING DATE: June 6, 2000 AGENDA NO. TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Administration/Inspection Services for the San Leandro Drive/Chinook Place and Bailena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project: ISSUE STATEMENT The City desires to retain Dewan, Lundin & Associates for the construction administration/ inspection services for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project. RECOMMENDATION That the it y Council. award the construction administration/inspection services contract.. to Dewan; Lundin & Associates for the San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project, in an amount not - to -exceed $18,352.00 and provide a contingency amount of $3000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $21,352.00 FINANCIAL SUMMARY The San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project is estimated to cost $460,000.00. The funding sources, as budgeted, will be Gas Tax monies, for a total project funding of $500,000.00.. BACKGROUNDAMSCUSSION On April 25, 2000, the Community and Development Services Department — Public Works Division solicited proposals from the six (6) on-call Civil Engineering firms (Dewan, Lundin & Associates, Charles Abbott Associates, RKA Civil Engineers, Bryan A. Stirrat & Associates, GF13 Friedrich & Associates, and Hall & Foreman, Inc.) for Construction Admiriistration/Inspection services for San Leandro Drive/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhood Drainage Improvements Project.. On May 19, 2000, two proposals (from Dewan, Lundin & Associates and Charles Abbott Associates) were received. At this time ; the City proposes to award the construction administration/inspection services contract to Dewan, Lundin & Associates. The DLA proposal (Attachment "A") was reviewed and evaluated by staff based on demonstrated track record, adequate number of staff assigned to the job, experience of team members, ability to i work with City staff, knowledge of local conditions, involvement with related projects, ability to keep on schedule, ability to stay within budget and demonstrated interest by the consultant: DLA has successfully completed the project administration/inspection services for the Meadowglen, Road. Public Street Improvement Project and the Ambushers 'Street Drainage Improvements Project both project relating to seepage, storm drain improvements and groundwater mitigation in the City of Diamond Bar. The hourly rate for inspection services for DLA is $50/hour (total of $18,352.00), the rate for CAA inspection services is $65/hour (total of $39,860.00). Prepared by: David G. Liu l Rose E. Manela i 2 SCOPE OF WORK The City of Diamond Bar has approved plans and specifications for construction of San Leandro/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhoods, Public Street Improvements Project. The project area is located along the south side of Golden Springs Drive in the northern portion of the City of Diamond Bar and is topographically divided by a hillside into two separate drainage areas. The dividing line occurs along the upper portion of Covered Wagon Drive. The west side of the project area (Area 1) consists of San Leandro Drive, Silver Spray Avenue, Chinook Place, Enriquez Road, and Golden Springs Drive from its intersection with San Leandro Drive to 23932 Golden Springs Drive in the vicinity of its intersection with El Encino Drive. The east side of the project area (Area 2) consistsof Ballena Drive Covered Wagon Drive. Grapevine Drive, Bregante Drive, Canoe Cove, and Afamado Lane from Bregante Drive to Macenta Lane and a portion of Golden Springs Drive immediately west of Ballena Drive intersection. The proposed project consists of street rehabilitation and construction of drainage improvements in accordance with a Groundwater Seepage Investigation Study conducted by Converse Consultants in August of 1997 for the City of Diamond Barr. The proposed improvements consist of: 1. Reconstruction of San Leandro Drive from Golden Springs Drive to Enriquez Road. -2. Reconstruction of Chinook Place. 3. Reconstruction of Silver Spray Avenue.' 4. Construction of a 24 -inch diameter R.C. P. drain on San Leandro Drive from Golden Springg_ Drive to Enriquez `Road. 5. Construction of a 24 -inch diameter R.C.P. drain on Bregante Drive from 300 feet south of Ballena Drive to Afamado Lane. San Leandro/Chinook B BaNena/Covered Wagon Public Street improvements Dewan, Lundin & Associates Page 8 6. Construction of a 12 -inch P.V.C. drain on Afamado Lane and Macenta Lane. 7. Construction of a'12 -inch P.V.C. drain on Golden Springs Drive from San Leandro Drive to Ballena Drive. The improvement plans available at the City, indicate removal of portions of existing parkway drains, construction of curb inlet catch basins at the location of the outlets,: construction of 18 -inch diameter RCP laterals which will tie into a proposed 24 -inch diameter reinforced concrete pipe to be built south of the street centerline in conjunction with this project. This proposed storm drain will tie into an existing 30 -'inch diameter RCP (L.A.C.F.C.D. facility). The tie-in to L.A.C.F.C.D. facility requires a permit from the County of Los Angeles. The City of Diamond Bar is presently in the process of obtaining such a permit. Construction contract documents allow the contractor to complete the work within 60 calendar days. The Request for Proposal (RFP) indicates a'tentative start date of July 24, 2000 and a tentative completion date of September 22,'2000, which allows a total of 44 working days excluding Saturdays, Sundays and Holidays. The scope of work, as set forth in the Request for Proposal, includes construction administration and inspection services in accordance with the plans and specifications, and as follows: ■ Coordinate and conduct pre -construction meeting. ■ Coordinate with utility companies and County of Los Angeles. ■ Provide construction inspection to ensure that the contractor is in full compliance with the construction contract. ■ Provide plant inspection, if necessary. Plant certification does not require presence at the plant full time. Certification by the plant will..be acceptable unless in the opinion of the observer additional inspection is required. ■ Prepare daily inspection reports and progress photos with weekly summary reporter Submit to the City on a weekly basis. ■ Provide videography (visual documentation) of street condition before, during, and after the construction. San Leandro/Chinook & BaOena/Covered Wagon PubFc Street improvements Dewan, Lundin & Associates Page 9 ■ Answer contractor's questions regarding design issues and review/monitor CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of by and between the City of Diamond Bar. a murucipal corporation ("City") and ("Consultant") RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." B Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and, expertise of its principals and employees. NOW. THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1• Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed bv Consultant are as described in Exhibit "B." B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are asset forth in Exhibit B. , 2• Term of Agreement. This Contract shall take effect . 2000, and shall continue until the full and final completion of said project described in Exhibit "A" and Exhibit "B" to the satisfaction of the City, unless earlier terminated pursuant to the provisions herein. 3• Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B_" 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this .agreement and Consultant's proposal, the provisions of this Agreement shall. control. 5• Addresses City: City Manager Consultant: City of Diamond Bar _ 21660 'East Copley Drive Suite 100 Diamond Bar,; California 917654177 1, 6. Status as Independent Consultant. A Consultant is, and shall at all times remain as to City, a wholly independent contractor Consultant shall have no power to incur any debt, obligation, or Iiability on behalf of Cite or otherwise act on behalf of City as an agent. Neither City nor any of its agents shalt have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employ manner agents or employees of City; ees are in any B. Consultant agrees to pay all required ttaxes on. amounts paid to Consultant under his Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, e independent contractor relationsh and interest asserted against City by reason of the created na this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse. City for all costs. including accounting and attorney's fees, arising out of such audit and any appeals relating thereto C Consultant shall fully, comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with appli right to offset against the amount of ancable worker's compensation laws. City shall have the y fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and 'duties. To the fullest extent permitted by law. Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the Cit,. of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees ') from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses or any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, ansing or claimed to arise, directly or indirectly, out of, in connection with-, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision i effective regardless of any prior, concurrent, or, subsequent active or passive' negligence by Indemnitees and shall operate'to fully indemnify_Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Pa � q , Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Consultant shall, pay Indemnitees' for any attorneys' fees and costs incurred in enforcing this indemnification provision. Notwithstanding the Page 2 foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil; Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code2782(b). §This indemnity is effectivewithout reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemni claims, losses and liabilities atees, while acting within the scope of their duties, from all rising out of or incident to activities or operations performed by or on behalf Indemthe Consultant regardless of any nitees prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement care, maintain, and keep in full force and effect, with an insurancecompanyadmitted to do business -in California and approved by the City (1) a policy or policies of broad -form comprehensive general liabilih. insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500;000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000 00; (4) professional liability. insurance (errors and omissions) to ,cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $I,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers. employees, attorneys, and volunteers shall be named as additional insureds on the ;policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they onl} are primary; and that any *insurance maintained' by the City shall be excess insurance A. All 'insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant. C Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance` policv endorsements w indicating compliance ith all other minimum insurance requirements above, not less that e Page 3 one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled Additional Insured Endorsement" 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, oremployees of the Ci discussion, or ether information developed or received by Consultant tor provided for covenants that are ormancedocof this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is r uired b law. All City be returned to City upon the termination of this Agreement. Consultant" survive the termination of this Agreement. s covenant under this sectioata hn�shal] 1 L Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon 'its use or dissemination by City; 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire y an interest, director or indirect, which may be affected by the services to be performed by Cons under this Agreement, or which would conflict in any manner with the performance of its .services hereunder. Consultant further covenants that, in performance of this Agreement, no person :having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant ` under this section shall survive ` the termination of this Agreement. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified; upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the -right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from, performing, services on City's -premises. 15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. ° Within thirty (30) days of the first anniversan of the effective date of this Agreement, and each year thereafter throughout the term of Page 4 this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant, is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City. 16. Non -Discrimination and Equal Employment Opportunity. A Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. '' Such nondiscrimination shall in but not be limited to the following; employment, upgrading, demotion, transfers, recruitment or recruitment advertising. layoff or termination; rates of 'pay or other forms of apprenticeship. compensation; and selection for training including B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted. in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the Performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties,' or obligations arising hereunder shall be, void and of no effect l$• Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation` shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this<Agreement shall be utilized as the bans for review, and any continents or complaints received by City during the review period, either orally or in writing, shall b -e considered. City shall meet with Consultant prior to preparing the written report, " If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, 'in the alternative, may ternunate this Agreement as provided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances; codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement In, no event shall the making by City of any payment. to Consultant' constitute or be construed as a waiver y City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or, prejudice any right Or remedy available to City with regard to such breach or default. Page 5 21. Attorney's Fees. In the event that either commence an legal or equitable action or proceeding to enforce or interp et the provisions of this 1 Agreement, y prevailing party in such action or: proceeding shall be entitled' to recover its costs of suit, th including reasonable attomey's fees and costs, including costs of expert witnesses and consultants. 22• Notices. Any notices, bills, invo deemedices, or reports required by this Agreement shall be . received on (a) the day of `delivery if delivered by hand during regular, business hours or by facsimile before or during regular business hours- or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate m writing pursuant to the provisions of this section_. 23. Governing Law. This Contract shalt be interpreted, construed and enforced to accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire. Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and Citi Agreement supersedes all prior oral or written-negotiatiThis ons, representations or agreements: This Agreement mai not be amended, nor any provision or breach hereof waived, except to a writing signed by e parties %i hlch expressh refers to this Agreement. Amendments on behalf of the Cite will only be valid if s the City Manager or the Mayor and attested bythe City Clerk. igned bv 26• Exhibits. All exhibits referred to in this 'Agreement are incorporated herein b� this reference IN WITNESS WHEREOF, the parties have executed this Agreement ritten above as of the date first ATTEST: CITY OF DIAMOND BAR B� By City Clerk City Manager Approved as to farm "CONSULTANT" By City Attorney B V. Its Page 6 71 SCOPE OF WORK The City of Diamond Bar has approved plans and specifications for construction of San Leandro/Chinook Place and Ballena Drive/Covered Wagon Drive Neighborhoods, Public Street Improvements Project. The project area is located along the south side of Golden Springs Drive in the northern portion of the City of Diamond Bar and is topographically divided by a hillside into two separate drainage areas. The dividing line occurs along the upper portion of Covered Wagon Drive. The west side of the project area (Area 1) consists of San Leandro Drive, Silver Spray Avenue, Chinook Place, Enriquez Road, and Golden Springs Drive from its intersection with San Leandro Drive to 23932 Golden Springs Drive in the vicinity of its intersection with EI Encino Drive. The east side of the project area (Area 2) consists of Ballena Drive, Covered Wagon Drive, Grapevine Drive., Bregante Drive, Canoe Cove, and Afamado Lane from Bregante Drive to Macenta Lane and a portion of Golden Springs Drive immediately west of Ballena Drive intersection: The proposed project consists of street rehabilitation and construction of drainage improvements in accordance with a Groundwater Seepage Investigation Study conducted by Converse Consultants in August of 1997 for the City of Diamond Bar. L The proposed improvements consist of: 'l. 2 3:. 4. Reconstruction of San Leandro Dave from Golden Springs Drive to Enriquez Road. Reconstruction of Chinook Place, Reconstruction of Silver Spray Avenue. Construction of a 24 -inch diameter R.C. P. drain on San Leandro Drive from Golden Springs Drive to Enriquez Road. Construction of a 24 -inch diameter R.C.P. drain on Bregante Drive from 300 feet south of Ballena Drive to Afamado Lane. San LeandrolChinook & Saliena/Covared Wagon Public Street improvements Dewan, Lundin & Associates • Page 8 6. Construction of a 12 -inch P.V.C. drain on Afamado Lane and Macenta Lane. 7. Construction of a 124nch P.V.C. drain on Golden Springs Drive from San Leandro Drive to Ballena Drive. The improvement plans available at the City, indicate removal of portions of existing parkway drains, construction of curb inlet catch basins at the location of the outlets, construction of 18 -inch diameter RCP laterals which will tie into a proposed 24 -inch diameter reinforced concrete pipe to be built south of the street centerline in conjunction with this project. This proposed storm drain will tie into an existing 3Nnch diameter RCP (L.A.C.F.C.D. facility). i� The tie-in to L.A.C.F.C.D. facility requires a permit from the County of Los Angeles. The City of Diamond Bards presently in the process of obtaining such a permit. Construction contract documents allow the contractor to complete the work within 60 calendar days. The Request for Proposal (RFP) indicates a tentative start date of July 24, 2000 and a tentative completion date of September 22, 2000, which allows a total of 44 working days excluding Saturdays, Sundays and Holidays. The scope of work, as set forth in the Request for Proposal, includes construction administration and inspection services in accordance with the, plans, and specifications, and as follows: ■ Coordinate and conduct pre -construction meeting. ■ Coordinate with utility companies and County of Los Angeles. ■ Provide construction inspection to ensure that the contractor is in full compliance with the construction contract, ■ Provide plant inspection, if necessary. Plant certification does not require presence at the plant full time. Certification by the plant will be acceptable unless in the opinion of the observer additional inspection is required. ■ Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. ■ Provide videography (visual documentation) of street condition before, during, and after the construction. San LeandralChinook & aallena/Covered Wagon Public Street Improvements Dewan, Lundin &Associates • Page 9 ■ Answer contractor's questions regarding design issues and review/monitor contr'actor's progress and schedule. L- ■ Evaluate progress payments and change order requests. ■ Conduct final job walk(s) and prepare a "punch list". ■ Recommend for final acceptance of project. �a ■ Maintain project construction records and prepare "As -built" drawings to be given to the City at the end of the project. a i San LeandrolChinoek & Badena/Covered Wagon Pubffc Street knprovements Dewan, Lundin & Associates Page 10 r� f CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of by and between the City of Diamond Bar, a municipal corporation ("City") and ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." 1 B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and condit herein contained, the parties hereto agree as follows: ions I• Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed '.� by Consultant are as described in Exhibit "B." �.3 B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect 2000, and shall continue until the full and final completion of said project described in Exhibit "A" and Exhibit "B" to the satisfaction of the City, unless earlier terminated pursuant to the provisions herein. 3• Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B. 4• General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses, City: City Manager City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 91765-4177 Consultant: f r?� 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City -as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or m. any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs. including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consuitant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee: 8• Indemnification. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law; Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen; suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate'to fully indemn4 Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Consultant shall pay Indemnitees for any attorneys' fees and costs incurred in enforcing this indemnification provision. Notwithstanding the Page 2 foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code§ 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several, 9. Insurance. Consultant shall at all times during the term of this Agreement carp, P._ maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees; agents, and in contractors in performance of services under this Agreement (2) property damage insurance. with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers. employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property -damage, and automotive liability. The policy (ies as to comprehensive general liability property damage, automobile liability,and ) provide that they are primary, and that any professional liability shall insurance maintained 'by the City shall be eycess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the Policy ) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, froma p yments due Consultant. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that i Y Page 3 one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropnate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Consultant in the course of its duties may have access- to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deeme& confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under Jus Agreement, or which wouldconflict in any manner with the performance of .its' .services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest i shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this 'Agreement. Consultant's covenant under this section shall survive ve the termination of this 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant The effective date of termination shall be upon the date specified in the nonce of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14.. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision; and all personnel engaged in the work t> shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this, Agreement, and each year thereafter throughout the term of Page 4 i this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City, 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color; creed, religion, sex, marital F t, status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Suchnondiscrimination shall include but not be limited to the r,7 following: employment, I g: p yment, upgrading;demotion, transfers, recruitment or recruitments advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City,and ,.:.� any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations 'arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance r with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative,. may terminate this Agreement as provided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of Performance under this Agreement. In no event shall the making by City of any payment, toConsultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. Page 5 21. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writ section, ing pursuant to the provisions of this 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same F instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and Cite. This 4: Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties %vhich expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the Cite Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties. have executed this Agreement as of the date first written above. i ATTEST: CITY OF DIAMOND BAR By: By; .. City Clerk City Manager Approved as to form: "CONSULTANT" By, l� City Attorney By: �� Y—�—� :.., Its l 1�'�L i Page 6 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �. J TO: Honorable Mayor and Members of the City Council MEETING DATE`. June 6, 2000 REPORT DATE: June 1, 2000 FROM: Terrence L. Belanger, City Manager TITLE GRANT OF EASEMENT TO PAC BELL WIRELESS, LLC TO UTILIZE THE EXISTING SERVICE ROAD TO THE EASTGATE WATER TANK SITE. SUMMARY: This report requests approval of a Grant of Easement to Pac Bell Wireless, LLC in the amount of $3,000.00 per year in order to utilize the existing City owned service road for utilities and access to the Eastgate Water Tank Site. RECOMMENDATION: It is recommended that the City Council approve the Grant of Easement and authorize the. City Manager to execute the Agreement. LIST OF ATTACHMENTS X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Clerk's Office) Ordinances X Agreements EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed NA Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? NA Yes No 4. Has the report been reviewed by'a Commission? NA Yes No Which Commission? 5. Are other departments affected by the report? X Yes No Report discussed with the following affected departments: Public Works REVI Y: Terrenc L. Belanger Ja es DeStefano City Manager Deputy City Manag r CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: GRANT OF EASEMENT TO PAC 'BELL WIRELESS, LLC TO UTILIZE THE EXISTING SERVICE ROAD TO THE EASTGATE WATER TANK SITE. ISSUE STATEMENT: This report requests approval of a Grant of Easement to Pac Bell Wireless, LLC in the amount of $3,000.00 per year in order to utilize the existing City owned service road for utilities and access to the Eastgate Water Tank Site. RECOMMENDATION: It is recommended that the City Council approve the Grantof Easement and authorize the City Manager to execute the Agreement. BACKGROUND: The applicant Pac Bell Wireless, LLC has requested approval of a Grant; of Easement in order to utilize the existing service road for access and utilities to the Eastgate Water Tank Site. Pac Bell Wireless has offered a yearly fee of $3,000.00 for the easement. Pac Bell has negotiated a 20 year lease with the Walnut Valley Water District to use a portion of the existing Eastgate Water Tank Site in order to construct, a wireless telecommunications facility. The proposed antennas are designed to be mounted upon the side of the water tank and painted to match in conformance with the City Telecommunication Facilities Ordinance. A small equipment cabinet will be located adjacent to the,tank. A service road extending from Eastgate Drive to the water tanks has existed for several years providing the District with access. Upon the recent recordation of Vesting Tract Map No. 52267, ownership of the servicer road transferred from the SunCal Companies to the City of Diamond Bar. Pac Bell will install additional underground electrical and telephone utilities in the service road for the telecommunication facility.' Pac 'Bell will restore the service road to its present condition upon completion'- of the construction and will be responsible for the repair of any damage to the road: It is anticipated that if approved, construction will commence in July with completion. in August. PREPARED BY: James DeStefano Deputy City Manager m z m 00" >j>--p'- ➢nom m a a ... Dp n ZN nc 'Ng OD.O yp yy� ��cnyDD Zyg:�oD�omGn S;b0m G2'J.D� 0 P2 pg- D jGJ Oi*1 N��:F; 00 2 c." o L c!m DZ <,A 5N- Cu 1J o L' <� o.:o � � n pyL]o0-"tSE tiO OI�n .y OZ rZ :.C�t, gc o So:a r'�zg a_ mo �nm �,=>.y ao n O x y[) ~2 �i- ,pm p zl�lpm pm.O m -- i = o o w i N v... m d a o.g oo ¢.om.y��ix tiomS�� �m N 3zm m z.' z.A N <:z �.. 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O O � 0 . ��y Z..w 0�2 '..m�OZ Zup'i 01pi.�Z �Oii.4hZ �.t;W •["�+� CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORT DATE: June 1, 2000 FROM: Bob Rose,, Community Services Director TITLE: Resolution No. 93-66B Amending the Policies, Procedures and Regulations for the Use of Facilities Operated by the City of Diamond Bar SUMMARY: The Parks and Recreation Commission has reviewed the Park Use Policies and recommend two significant policies: 1 , Charge for Picnic Reservations in City Parks 2. Charge for reserved use of outdoor athletic facilities at Lorbeer Middle School. The purpose of these charges is to recover the costs related to providing these services. RECOMMENDATION: It is recommended that the Parks and Recreation Commission that'the City Council adopt Resolution No. 93-66B amending the policies, procedures and regulations for the use of facilities operated by City of Diamond Bar. LIST OF ATTACHMENTS: X . Staff Report Public Hearing Notification X Resolution(s) BidSpecification (on file in City Clerk's office) Ordinance(s) X Other: Exhibit "A" Park Use Policies, Procedures and Regulations Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? XYes No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? P/R Commission 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: Public Works REVIEWED BY: Terrence L. Belanger City Manager esDeStefano Deputy City Manager Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 93-66B Amending the Policies, Procedures and Regulations for the Use of Facilities Operated by the City of Diamond Bar ISSUE STATEMENT: The revised Park Use Policies seek authorization from the City Council to charge for picnic reservations at City parks and for reserved use of outdoor athletic facilities, including the new ball field lights at Lorbeer. Middle School. RECOMMENDATION: It is recommended by the Parks and Recreation Commission that the City Council adopt Resolution No. 93-66B amending the policies, procedures and regulations for the use of facilities operated by the City of Diamond Bar. FINANCIAL SUMMARY: There is no financial impact related to the adoption of this Resolution. Recommended fees must be adopted through the accompanying resolution to be in force. BACKGROUND: In March, 1994, the City Council adopted the current policies that control the community's use of park facilities. In August, 1999, the Parks and Recreation Commission began a review process of the park use policies. The review included a presentation to Diamond Bar user groups at their meeting in December, 1999. The final review was completed at the February 24, 2000 Parks and Recreation Commission meeting, where the Commission voted unanimously to recommend its adoption to the City Council. DISCUSSION: There are two policy changes that are included in the proposed park use policy document: 1. Charge for reserved use of picnic facilities. 2. Charge for reserved use of outdoor athletic facilities at Lorbeer Middle School (when City allocates its use). The City of Diamond Bar currently does not charge a reservation fee for reserved use of picnic facilities in the City's parks. There are about 500 picnic reservations processed by staff each year. Cost of staff time to process these reservations is about '$12,500 per year. A fee of $25.00 per reservation would recover the cost of staff time spent processing the reservations. The City of Diamond Bar recently constructed ball field lights at Lorbeer Middle School. The City allocates the use of the outdoor' athletic facilities during non -school hours and pays for the electricity used to power the ball field lights. It is estimated that the electrical cost of lights will be about $12,000 per year. A fee of $12.00 per hour will recover this cost for the city. If the proposed park use policies are adopted 'bythe City Council, then the accompanying resolution must be considered to establish the fees for picnic reservations and reserved use of Lorbeer Middle School outdoor athletic facilities. PREPARED BY: City of Diamond. Bar Park, Athletic and Facility Use Policies and Procedures Proposed June 6, 2000 Diamond Bar Community Services Division. 21660 E. Copley Drive, Ste 100 909/396-5699 PARK, ATHLETIC AND FACILITY USE POLICIES AND PROCEDURES Table of Contents 1. GENERAL INFORMATION.............................................................................. 1 A. Statement of Policy B. Park and Athletic Facilities Available C. Definitions D _Qualifying User Groups in Descending Order of Priority II. RESERVATION POLICIES AND PROCEDURES..................................................5 A. Parks/Picnics B. Athletic Facility Use C. Variances and Grievances 111. FEES.............................................................:......:...................................1i0 A. Athletic Facilities'With Lights B. Athletic Facilities Without Lights C. Concession Stand Policy D. Restrooms E. Other' IV. RULES AND `REGULATIONS ................................................ ................................14 A. General B. Insurance C. Traffic .and Parking D. Public Address System Use Policy E. Maintenance F. Inclement Weather Use Guidelines and Procedures V. BUILDING AND ROOM' RESERVATION POLICIES... ....... .. .. .20 VI. ATTACHMENTS.......................:...................................................................28 A. Park Reservation Form B. Walnut Valley Unified School District Facility Request C. Pomona Unified School District Facility Request D. Permit for sale and/or consumption of Alcoholic Beverages in Public Facilities GENERAL INFORMATION A. STATEMENT OF POLICY The City of Diamond Bar, Community Services Division,'coordinates the use of all City parks and athletic facilities available to organizations and the general public for cultural, social, and recreational activities and programs. The City attempts to accommodate all requests for use of City facilities with the limited amount of park spaceavailable. The continued increase in demand for use of park and athletic facilities makes it necessary to emphasize sharing in the use of facilities. The allocation of athletic facilities is determined at bi-annual facility organizational meetings of the user groups and the City, where cooperation is essential. These policies and procedures are designed to facilitate the safe, efficient and equitable use of City facilities. The role of the City of Diamond Bar Parks and Recreation Commission is to provide input to the City Council and Community Services Division regarding policies and procedures for use of park facilities and operation of programs. The Commission works to ensure that the programs and facilities offered meet the needs of the community and that access to them` is as economically feasible as possible. Fees, when charged, are used to offset public expenses to operate, maintain, supervise and administer the use of the park and athletic facilities. The Commission is responsible for the initiation, review and recommendation of plans for the acquisition and improvement of park lands and facilities and to recommend program improvements or additions when necessary. The Commission takes into consideration present and future needs of the Community and recommends plans to meet those needs. When making recommendations, the Commission considers the needs of the entire community, without bias toward special interest groups, Revised March, 2000 City of Diamond Bar Facility Policies, Regulations & Procedures B. PARK AN D ATH LETIC FACILITI ES AVAI LAB LE 1. City-owned parks PARK ADDRESS Heritage Park 2900 S. Brea Canyon Road Maple Hill Park 1355 S. Maple Hill Road Pantera Park 738 Pantera Drive Carlton J. Peterson Park 24142 E. Sylvan Glen Road Ronald Reagan Park 2201 S. Peaceful Hills Road Starshine Park 20839 Starsh'ine. Road Svmmitridge Park 1425 Summitridge Drive Sycamore Canyon Park 22930 Golden Springs Drive 2. Joint School/City Parks Paul C. Grow Park/Quail Summit Elementary - Quail Summit Drive & Highbluff Road 3. School District Facilities Lorbeer Middle School 501 Diamond Bar Boulevard Revised March, 2000 2 Facility Policies, Regulations &-Procedures City of Diamond Bar Paul C. Grow 23281 E. Forest Canyon Drive Carlton Peterson 24142 E. Sylvan Glen Road Heritage 2900 S. Brea Canyon Road Ronald Reagan 2201 S. Peaceful Hills Road Larkstone Larkstone Drive Starshine 20839 StarshineRoad Maple Hill 1355,S. Maple Hill Road Summitridge 1425 Summitridge Drive Pantera 738 Pantera Drive Sycamore Canyon 22930 E Golden Springs Drive 3 C. DEFINITIONS Hazardous Activities - Any activity that is defined by the State of California, the City's insurance provider or Risk Manager to be hazardous. User Groups - Qualifying non-profit youth or adult athletic organization that use athletic facilities for seasonal use. One-TimeUser — Any person, company or organization that requests use of a park, or portion thereof, for a single day of use. D. QUALIFYING USER GROUPS - DESCENDING ORDER OF PRIORITY Group A - City of Diamond Bar sponsored activities. Group B - Diamond Bar based, certified non-profit, youth and adult athletic organizations, and civic, service or fraternal organizations who conduct community events and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use: Group C Diamond Bar residents' non-commercial functions and/or activities not open to the general public. Group D - Diamond Bar based commercial, industrial or professional groups, using the facility for a non-profit purpose. Group E - Other tax -supported public agencies: Group F Non Diamond Bar residents or commercial groups. The private commercial use of City Parks for profit and private gain is prohibited. Qualifying User Groups that conduct fundraising tournaments, clinics or other peripheral events must receive 100% of the earned funds from the participants of the event and pay for all expenses through the organizations's regular debt process. Otherwise, the event will be considered a private commercial use of City parks for profit and private gain and will be prohibited. Revised March, 2000 4 Facility Policies, Regulations & Procedures City of Diamond Bar Ill. RESERVATION RESERVATION POLICIES AND PROCEDURES A. PARKS/PICNICS Requests to reserve the City's parkfacilities are made through the Community Services Division of the City of Diamond Bar, 21660 E. Copley Drive, Ste 100. The office phone number is (909) 396-5699. 1. Picnic Facilities a. Any person or group wishing to reserve a picnic facility must submit an Application for Use of Facilities at least 14 days but not more than one year prior to the event or activity.' Each reservation is subject totheapproval. of the City on a first come, first serve basis. The Application includes the name of the responsible individual and/or organization, date, time, park area to be used and the number of people expected to be inattendance. b. Reserved use of picnic facilities requires payment of reservation service fee as persceibed in Park Fees Resolution # as adopted by the City Council. C. Any person or group with 30 or more people in attendance wishing to reserve facilities `mlust submit a refundable clean-up deposit of $50.00 at least 14 days prior to, the event or activity: d. Any person or group with 50 or more people in attendance wishing to reserve facilities must comply with City insurance requirements per Section V.F. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the event or activity. e. The City reserves the right to require that any group or person obtain security through the Los Angeles County Sheriff's Department at events that could create traffic and/or safety concerns at the sole expense of that group or person. f. No campfires, liquid fluids or charcoal fires are allowed except in barbecues provided or with permit issued by City: 2. Overnight use of City parks is available by permit through the Community Services Division with a fifteen (15) day notice. Only Diamond Bar based non-profit organizations may reserve the park for overnight use. Proof of Insurance must be presented to the City as set forth under Insurance requirements for use of City facilities. Revised March, 2000 City of Diamond Bar 5 Facility Policies, Regulations & Procedures It is the responsibility of the requesting organization to: a. Maintain appropriate adult chaperones b. Notify the Sheriff's Department of an overnight campout c. Request Sheriff patrols during the campout 3. Tennis/Basketball Court Use a. The Tennis and Basketball courts located on City parks are available for use on a first come, first serve basis and may not be reserved, except for City activitiesor for non-profit athletic programs, as approved by the City.' b. The use of Tennis/Basketball court area for concession facilities is prohibited. c. The use of Tennis/Basketball court areas for skating of any kind is prohibited, except for locations specifically designed for this type of use, with City approval. B..ATHLETIC FACILITIES USE 1 Policies a. Priority 1}' First priority is to provide game facilities and to maintain the parks. 2) Practice requirements are the second priority, following game and maintenance needs. b. The number of Diamond Bar resident players will be considered' when allotting time for use of the facilities. c. The allocation and assignment of dates, times and areas for use of City Parks is the sole control of the City. Areas under School District jurisdiction will be scheduled by the School District in conjunction with the City. Athletic facilities at Lorbeer Middle School are under the jurisdiction of the City. d. Any changes or additions to park assignments must be submitted in writing and approved by the City, prior to the scheduled event. 2. Procedures a. Users requesting league or ongoing use of City athletic facilities must submit a request on appropriate City or School forms. An Application for Use of City Facilities must be completed for use of City facilities '(See attachments for Revised March, 2000 6 Facility Policies, Regulations & Procedures City of Diamond Bar document sample). All requests for School District facilities are to be submitted on School District request forms (see attachment for samples of School District request forms). b. Occasional or one time only use requests must be submitted on an Application for Use of City Facilities at Least 14 days prior to requested facility use. Required Fees must be paid at time of request submittal. Fees are listed in Park Fees Resolution # as adopted by the City Council. c. All requests will be reviewed by City staff. d. All field requests from user groups must be submitted by May 15 and November 15, preceding the period in whichfields will be utilized. Forms must be signed by the president or official designee of the organization's Board. e. Requests for seasonal use by non-profit athletic organizations will be reviewed' and assigned in June for each year for the period of August through December, and in December for the period of January through July. A facility organizational meeting will be held in June and December to assign the facilities. Each user requesting facilities during the applicable period must send a representative. If a user group requesting use of facilities does not send a representative, they -may `lose their priority rating for scheduled' use of facilities. f. No user group will be given an approved permit for facility use until the following documents have been submitted: 1) Complete list of names, address and telephone numbers of the current Board of Directors or designated officials. 2) Proof `of current non-profit status' with. the Internal Revenue Service and State of California. 3) Master calendar of events, which includes, but is not limited to: - Registration dates, tryouts (date, time and place) - Date practice' begins, practice slot schedules - Opening day schedule/Closing Ceremonies - Date/timesleague games (start/finish) Tournament dates' (required to host) 4) Total Number of players, proof of Diamond Bar residency and number of teams. 5) One copy of the Certificate > of Insurance listing the City of Diamond Bar as additional insured, in the amount approved by the City (as specified in Facility Revised March, 2000 City of Diamond Bar 7 Facility Policies, Regulations & Procedures Use Agreement). 6) All deposits as required g. 'Leagues anticipating a split to form a new league or individuals planning to organize a new sports program must apply to the City at least one year prior to the estimated starting date. This will provide the necessary time to study the impact of the new program on existing facilities. 3. Athletic Field Storage Facilities 1. Storage Facilities a. Storage facilities are made available free of charge to local seasonal user groups. A refundable deposit will be charged for the use of storage facilities. b. All user equipment must be stored in an orderly manner. c. Upon conclusion of seasonal play, all equipment must be removed within fourteen (14) days or a cleanup fee, based on actual expenses incurred and overhead, will be charged. If equipment is not claimed within thirty (30) days it will be confiscated and disposed of as prescribed by law. d. Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may removed at the user group's expense. 4. Athletic Field Lining/Marking a. All li'ning/marking'of athletic fields must be done with chalk or water-based paint. b. The burning of fields with the use of weed killer, diesel fuel or any other method is prohibited on City owned property including park athletic fields. c. Any user failing to comply with this policy is responsible for all costs related to the repair of damages to the facility and is subject to termination of facility use permit. C. VARIANCES AND GRIEVANCES A user group may request a variance or submit a grievance to the stated procedures by completing the following: 1. Variance a. Submit a letter detailing why a variance is requested to the Director of Community Services. Revised March, 2000 8 Facility Policies, Regulations & Procedures City of Diamond Bar b. Appropriate staff members will review the letter and make a recommendation. c. If staff decides not to grant a variance; the group may appeal to the Parks and Recreation Commission User Group Sub -Committee within ten (10) days after written notification of staff's decision. The user group will be responsible to request a variance thirty (30) days in advance of the scheduled event to allow for adequate staff review. 2. Grievance a. Submit a letter detailing the grievance and recommendations on how to improve the conditions. b. Staff will 'review the grievance and submit a response letter to the group. Revised March, 2000 9 City of Diamond Bar Facility Policies, Regulations & Procedures III.. FEES A. ATHLETIC FACILITIES WITH LIGHTS 1. All fees are set by the City Council through a Resolution. a. All City sponsored events/activities, along with Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations are allowed the use of lighted facilities at City parks free of charge. Proof of non-profit status must be submitted to, and be on file with the City prior to scheduled use. b. Non City of Diamond Bar based or occasional one-time only users will be charged for the use of lighted facilities at the approved flat hourly rate of $12.00 per hour for light usage, with a two hour minimum use, and each additional hour or fraction thereafter. Lighted Facilities charge begins %2 hour prior to sunset. c The hourly light use fee will be evaluated each January, and if necessary, will be adjusted accordingly. d. The City may deny use of lighted facilities to any organization or individual who Leaves the ballfield lights on after the conclusion of the scheduled activity more than twice in one calendar year. 2. Fees for use of Lorbeer Middle School. are charged to users based on the actual costs incurred by the City for: electricity, restrooms, trash removal and any other costs charged by the Pomona Unified School District. 3. Deposits a. A refundable deposit is required for use of ballfield lights. This deposit will be used to pay for ballfieldlights left on upon conclusion of the activity. The deposit wi'I I also be used to reimburse the City for physical damages, trash pick- up and wages paid to City personnel called to turnoff ballfield lights or pick-up trash. b. All one-time users are required to submit a deposit in advance from which ballfield light charges are deducted, along with any additional cost the City may. directly or indirectly incur from their use. 4. Light Billing a. All light users are responsible for reporting actual hours of use to the Community Services Division within seven days after scheduled use. The City shall deduct ballfield Fight and related costs specified from the deposit and Revised March, 2000 10 Facility Policies, Regulations& Procedures City of Diamond Bar refund the balance, if applicable. " b. User groups are provided the light box combination or key by the Community Services Division. The combination or keyed lock may be changed periodically. This usually occurs at the conclusion of the season. 5. Light Usage a. Upon approval of a request to use ballfield lights, the applicant will be issued a combination or key to access the switch to the ballfield lights. b. Ballfield lights at Peterson and Lorbeer and tennis court lights at Pantera, Ronald Reagan and Maple Hill automatically turnoff at 10:00 p.m. Therefore, the area used should be cleaned, equipment stored and participants cleared from the facility prior to the scheduled shut off time. Heritage Park lights need to be turned off by 10:00 p.m. If they are left on after 10:00 p.m. the group will be charged. If an organization would Like to have lights on at Heritage Park after 10:00 p.m, a request must be made for an exception to the time limit. B. ATHLETIC FACILITIES WITHOUT LIGHTS 1. Diamond Bar residents, City sponsored events/activities, and Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations receive use of unlighted facilities free of charge. Users of Lorbeer Middle School are charged for actual costs incurred by the City for restrooms, trash pick-up and any other costs charged by the Pomona Unified School District. Proof of non-profit status must be submitted to, and be on file with, the City prior to scheduled use. Use subject to availability. Park and picnic facilities are available for reserved use. For reservation information, see section 11, paragraph A. 2. Non City of Diamond Bar based or occasional or non-resident one-time only users are charged for the use of facilities at the approved flat hourly rate of $5.00 per hour for usage, with a two hour minimum use, and each additional hour or fraction thereafter. 3. Insurance is required for all groups of 50 or more people or for any activity in which the City deems that insurance is necessary. The insurance must name the City as an additional insured and the policy must be a minimum of $1,000,000 general Aggregate limit liability or an amount that the City determines appropriate for the use requested. Special events insurance is available through the City and can be purchased by the participating group, 4. A refundable cleanup deposit may be required for all groups that reserve use of a City park. Revised March, 2000 11 City of Diamond Bar Facility Policies, Regulations & Procedures -5. Reservations are required for all groups of 30 or more persons to utilize City parks and picnic facilities. C. CONCESSION STAND POLICY 1. The primary user of the park facility will receive primary use of the Concession Stand. All other use will be approved by Staff and the User Group Sub Committee (i.e. special activities). 2. The primary User must abide by all Health and Safety standards and regulations and be available for inspections by the Health Department and/or staff. 3. A refundable deposit is charged for the use of the Concession Stand. 4. The user group shall be responsible for the cleaning of the Concession Stand (sweeping, trash removal, wiping counters) after each use. 5. Keys are issued to the User Group for the Concession Stand and can not be duplicated. The cost associated with the loss of keys will be deducted from the deposit. b. Damage to the Concession Stand or broken equipment, due to misuse, or the facility being left unlocked, will be deducted from the deposit. 7. The deposit will be forfeited if stored material, with the exception of City owned capital equipment (refrigerator/microwave), is not removed within fourteen (14) - days of completion of the season or activity. The facilities must be cleaned and all capital equipment disconnected from electrical outlets (except refrigerator).` All capital equipment not removed from the facility at the end of the season is the responsibility of the City. 8. The City, accompanied by the scheduled user group, will conduct an inspection of the facilities at the conclusion of the fourteen (14) day period to insure compliance to guidelines for use. 9. The user group is responsible and liable for loss or damage to any items brought in to the concession stand. 10, Adult supervision must be maintained at all times. Children under the age of thirteen (13) are not allowed to work in the Concession Stand. D. RESTROOMS/FIELDS Revised March, 2000 12 Facility Policies, Regulations & Procedures City of Diamond Bar 1. Facilities, including restrooms and fields utilized, must be cleaned of rubbish and debris immediately following the scheduled use each day. 2. A cleanup fee, based on actual direct and indirect expenses incurred are charged to users that do not clean rubbish and debris related to their use. 3. fees are charged for portable restrooms required for use of Lorbeer'Middle School E. OTHER 1. Diamond Bar based non-profit organizations may use City parks for commercial activities/events'to raise funds to support' community service programs and activities in the City of Diamond Bar. a. Requests must be submitted sixty (60) days in advance of the date of the activity/event and will be considered by the City's parks reservation personnel with input from the Parks and Recreation Commission sub-committee. b. Qualifying user groups who conduct such events must receive 100% of the earned funds (or pay them over to another Diamond Bar based qualifying organization) from the participants of the event and pay for all expenses through the organization's regular debt payment process. 2. The private commercial' use of City parks for profit and private: gain is prohibited. Uses that do not meet the criteria stated in II'I.E.1.b. shall be considered private commercial use of City parks for profit and private gain and will be prohibited. Revised March, 2000 13 City of Diamond Bar Facility Policies, Regulations &Procedures IV. RULES AND REGULATIONS A. GENERAL 1. Alcoholic beverages are not allowed in City parks (Diamond Bar Municipal Code 12.00.280). There is a special event policy/procedure for sales and/or consumption of alcoholic beverages at City park facilities (see attachment): 2. Cancellations a. The City of Diamond Bar may cancel the use of park facilities for cause or convenience, which includes but shall not be limited to: 1. When the City is.engaged in work.involving any of the facilities scheduled to be utilized. 2. When the health and/or safety of participants is threatened due to impending conditions, including but not limited to, heavy rains, unhealthful smog levels or other such climatic conditions. 3. It has been determined by the City that the applicant has not complied with the City park reservation policies. b. Should a user group wish to cancel a scheduled activity, notification must be made to the City at least 24 hours prior to such scheduled use. B. INSURANCE 1. If a user group or one time user of 50 people or more is involved in an activity where the City deems insurance to, be necessary (i.e. sporting, hazardous events, or company picnics) the responsible person shall procure, pay for and maintain in full force and effect, with regard to any such event, a combined Comprehensive Personal Liability and ,Property Damage Insurance Policy with limits of not less than $1,000,000 or any other amount that staff deems appropriate for the use requested. 2. The USER of the park agrees that it will indemnify and hold the CITY and its elected, officials, officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of USER's acts or those of USER's employees, agents, guests or invitee in connection with USER's use and/or occupancy of the -facilities. User must sign City provided indemnification form to use facilities. Revised March, 2000 14 Facility Policies, Regulations & Procedures City of Diamond Bar 3. Further, the City of Diamond Bar; its elected officials, officers, agents or employees thereof, shall be designated as additional insured under such policy. 4. Any such insurance policy must include the requirement of a thirty (30) day written cancellation notice to the City. 5. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the first scheduled use of the facility. 6. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. - C. TRAFFIC AND PARKING 1. The, user group must assure that participants and spectators utilize public parking areas and park only in marked stalls. 2 . No vehicle(s) will be allowed on City park property, or outside public parking areas, except those designated for parks maintenance or specifically permitted by the City. 3. Requests for use of streets for parking that are marked with "No Parking signs must be made with Public Works (396-5671). D. PUBLIC ADDRESS SYSTEM USE POLICY .1. Organized/Scheduled Athletic Events a. Sound amplification equipment is allowed in City parks, but is limited to public address systems, stereo equipment, stationary/portable components and bullhorns, subject to the provisions of the City Noise Ordinance. b. A group must submit a request in writing for use of a public address.system, prior to the event, including the purpose and placement of the equipment, to receive approval from staff. c. Public address system use is permitted only between the hours oft 10:00a.m. - 9:30p.m. daily. d. Failure to comply with the above requirements by user groups could result in one or more of the. following: Revised March, 2000 15 r City of Diamond Bar Facility Policies, Regulations & Procedures i. First Offense -Verbal warning followed by written communication. H. Second Offense - Loss of public address system use privileges by the organization for the remainder of the season, immediately following the offense. 3. General Park Use a. Sound amplification equipment is allowed in the City's parks, but is limited to public address systems, stereo equipment, stationary/portable components and bullhorns, subject to the provisions oftheCity Noise Ordinance. b. No person or group shall use any public address system in any of the City's parks without first submitting a request in writing and receiving approval from the Community Services Division. If staff is 'required to monitor the event, all direct and indirect expenses will be charged to the User. c. The proposed use of the public address system must not unreasonably interfere or disturb surrounding residences, nor shall the use of the ,public address system detract from or interfere with the general public's use and enjoyment of the parka d. Public address system use is allowed only between the hours of 10:00a.m. - 9:30p.m. daily. e. The direction of the public address system's speakers must be directed toward activity spectators and away from thesurrounding residential areas. f. Failure to comply with the above requirements will result in immediate disconnection of the public address system and forfeiture of deposit. E. MAINTENANCE 1. The City will maintain or cause to be maintained the parks for public use. 2. Field Maintenance a. All maintenance such as field preparation, lining of the fields, setting of base stakes, installation of goal posts is to be performed by the user assigned to the facility as per written agreement between the City and the user. Revised March, 2000 16 Facility Policies, Regulations& Procedures City of Diamond Bar b. Each user is responsible for the facility being free of trash or debris. c. Users are requested to report any damage or acts of vandalism to the Community Services Division or Sheriff's Department immediately. It is the policy of the City of Diamond Bar to prosecute to the fullest extent possible any individual committing acts of vandalism (Sheriff's Department (909) 595-2264 or 911 in cases of emergency). 3. Motorized Vehicle Use a. Motorized vehicles are permitted on the City parks for the preparation of athletic fields, upon approval of the City. b. Each user group must designate the drivers, not to exceed 4, at least 21 years or older, who will drive the designated and approved motorized vehicle for dragging the fields or other such related activities. c. Each designated driver will be required to attend a training session, conducted by the Community Services Division, on the.proper method of dragging infield areas and related safety matters. d. Each user group is allowed to drag the fields with a designated approved motorized vehicle once a day. The dragging of fields between games must be done by hand. The use of a motorized vehicle between games will not be permitted. Fields may be prepared with a motorized vehicle only between the hours of: 7:00a.m. 9:00P.m: Monday - Friday 8:00a.m. - 9:00p.m. Saturday 9:00a.m. 1:00P.m. Sunday e. Special requestfor motorized vehicle use to drag fields shall be made in writing. f. Failure to comply with the motorized vehicle use policy can result in the termination of the scheduled organization's permit to use such vehicle(s) for the preparation of the fields for the remainder of their scheduled use of such facilities.' 4. Modifications Any requests to modify or improve City facilities shall be submitted for approval to the City of Diamond Bar. No permanent structures or equipment shall be placed and/or erected on City facilities unless reviewed and recommended by the Parks and Revised March, 2000 1 City of Diamond Bar Facility Policies, Regulations '& Procedures Recreation Commission and approval by the City Council is granted. The modifications must be dedicated for community use. 5. Closure An annual Parks Maintenance Program is submitted to the Parks and Recreation . Commission each fiscal year for review and comment. Such Maintenance Program shall include the following: a. Scheduled closure of parks for more than seven (7) consecutive days. b. Closure of athletic field(s) for one day recovery periods. Closure dates shall be coordinated by the Community Services Division with user groups. 6. Park Restroom Policy and Schedule a. Park restrooms are unlocked daily at8:00a.m. and remain open until the park closes. b. Special restroom' access is available upon request to the Community Services Division (909) 396-5694. Restrooms are open for all City recreation programs. - F. INCLEMENT WEATHER USE GUIDELINES AND PROCEDURES 1. Guidelines a. No use of City athletic fields is allowed when facilities are unusable due to inclement weather as determined by the City. b. Any user failing to comply with established guidelines and proper notification is subject to claims for all direct and indirect damages and potential termination of facility use permit. 2. Procedures for Notification a. The City is responsible for determining if field conditions alter the availability of their use. b. User must contact City after 2:00 p.m. Monday through Friday, to receive City's determination of facility availability. C. On weekends and Holidays, the City is responsible for making the decision regarding the facility use by9:00a.m. If facilities are unable to be used, temporary signs will be posted in visible locations in the parks. These signs will be removed when the fields are in condition to resume Revised March, 2000 18' Facility Policies, Regulations & Procedures City of Diamond Bar use. 3. Estimated Cost for Damage Repair or Turf Users are charged for all direct and indirect costs incurred by the City for repair of the turf and/or irrigation systems due to failure to comply with the rain policy. Repair costs are based on actual expenses and normal City overhead. Failure to comply with the inclement weather policy can also result in the termination of user's facility use permit. R I evised March, 2000 19 City of Diamond Bar Facility Policies, Regulations & Procedures V. BUILDING AND ROOM RESERVATION POLICIES A. The following procedures and fee schedules are annually reviewed by the Parks and Recreation Commission and approved bytheDiamond Bar City Council. They regulate the use of City -owned facilities, including the Heritage -Park Community Center, Sycamore Canyon Park portable building, and Pantera Park Activity Room. Equipment may also be rented in conjunction with room rental or use of specific favi l ities. City of Diamond Bar facilities,under the management of the Community Services Division, are available to the public for activities and programs that meet the needs and interests of the community. The City of Diamond Bar has established these rental fees and services, based upon cost of maintenance, utilities, supervision and/or other direct costs. The City shall have the right to control and operate the facility's heating, air conditioning and common use areas, in a manner deemed best for the City. User' must insure that al l required codes are met. B. IDENTIFICATION OF USER GROUPS: 1. City Sponsored Sponsored by the City Council, City Departments, City Commissions/Committees or City co-sponsored meetings/seminars/conferences. There is no charge for these uses. 2. Resident Non -Profit- Civic,', service or athletic organizations, who conduct or sponsor non-profit, community -oriented services and activities open to the public, i.e. Boy Scouts, Softbal I, Little League, and other groups as approved. Proof of non-profit status is required. a. Determination of eligibility of Resident Non -Profit is made by the City of Diamond Bar. b. No fee is charged for board, general membership meeting or registration activities, if conducted during normal hours of operation. If meeting is held after normal hours of operation, weekend or City observed holiday, a fee is charged for staff hours required to open and close the facility. All other events shall be charged according to the fee schedule. Said events include activities for which there is a charge and/or which are not open to the general public (fund raiser, luncheons and award ceremonies). A cleaning deposit is required for activities at which refreshments are served. c. Organizations that are authorized to use school district facilities per Revised March, 2000 20 Facility Policies, Regulations & Procedures City of Diamond. Bar education code 38134 shall be eligible to use City facilities only after effort has been made to secure a comparable school district facility, and none is available. *Note- Each resident non-profit organization will be allowed one use for fundraising purposes per calendar year where room rental fees are waived. 3. Private Parties - Functions and activities not open for the general public and which are not profit -oriented. 4. Commercial, Industrial, or Professional - Firms, or non-resident civic organizations, including tax -supported public agencies (i.e. County, State or Federal agencies). C. Rental fees are based upon an eight (8) hour period. A four (4) hour rental may be arranged at one-half (1/2) the regular rental rate, through the Community Services Division prior to scheduled use. D. Heritage Park Community Center Room use includes: Tables, chairs and one (1) microphone (if available) and room set-up (set-up arranged through Community Services Division at time of room confirmation). Sycamore Canyon Portable Building and Pantera'Activity Room use includes: tables, chairs and room set-up. Rental fees include City staff to set-up, open and close the building and to provide facility maintenance during the event. E. A cleaning deposit is required of all rental groups and may not be applied toward rental fees. Deposits are paid at time of reservation and are refundable if the facility and/or equipment are left in satisfactory conditionasdetermined by Community Services Division. Users are responsible for any and all damages to property or for the loss of property, plus an additional 15%overhead charge. F. The User shall obtain and keep in full force, at User's expense, for the mutual benefit of City and User, comprehensive, broad form,general pubic liability insurance providing for: 1) claims and liability for personal injury, death or property damage arising from the use and/or occupancy of the facility or adjoining areas; 2) at least $1,000,000 bodily injury or death for any one person; 3) at least $1,000,000 one accident or occurrence; 4) the agreement shall be carried only by responsible insurance companies licensed to do business in the State of California. All such policies shall contain language to the effect that: 1) the insurer waives the right of subrogation against the City and against the City's agents and representatives; 2) the policies are primary and non-contributing with any insurance that may be carried by the City; and 3) they cannot be cancelled or materially changed except upon prior written notice by the insurer to the City. In the event of any such cancellation or material change, any agreement between City and User shall terminate and be of no further force and effect. User shall furnish City with a Certificate evidencing such insurance and naming the Revised March, 2000 21 City of Diamond Bar Facility Policies, Regulations & Procedures City of Diamond Bar as additional insured at least (10) working days prior to User's use of the facility. Certificate of insurance issued to the City must contain the following . language: THE CITY OF DIAMOND BAR, ITS ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AND VOLUNTEERS ARE. INCLUDED AS INSURED. THIS COVERAGE SHALL BE PRIMARY AND CITY INSURANCE SHALL NOT BE CONTRIBUTORY. THERE SHALL BE NO SUBROGATION AGAINST THE CITY. NO CANCELLATION OR MATERIAL CHANGE SHALL BE MADE WITHOUT THIRTY (30) DAYS WRITTEN NOTICE TO THE CITY. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. Certificates are subject to review and approval by the City. G. LIQUOR REQUIREMENTS 1. Serving Liquor (complimentary service) The City of Diamond Bar requires clients who will be serving complimentary liquor (i.e. hosted bar, wine service with meal) to provide Host Liquor Liability insurance coverage in an amount no less than $1,000,000.. If the client's personal insurance carrier cannot'meet,this requirement, a one -day special events policy must be purchased from the City, with the fee based upon the. type of event and number in attendance. Providing the required coverage is mandatory, and all other insurance requirements described in Section F above are applicable in addition to Host Liquor Liability coverage. 2. Selling Liquor Any client who will be selling liquor (i.e. cash bar, dinner and drinks for a fee) is required to provide Host Liquor Liability coverage as specified above. The insurance requirements described in Section F above are applicable in addition to Host Liquor Liability Coverage.- IN ADDITION, the client should note that liquor sales must, by law, be conducted by an entity licensed to do so by the Alcoholic Beverage Commission (ABC) of the State of California. If the client is not licensed, the client must contract with a licensed person to conduct any liquor sales. Any questions as to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC at (714) 558-4101, Monday through Friday, 8:00a.m. until 5:00p.m. Revised March, 2000 22 Facility Policies, Regulations & Procedures City of Diamond Bar The client is required to provide a copy ofthe appropriate ABC license(s) to the City at least ten (10) working days prior to the event at which the liquor is to be sold. H. Inspection and permits by the Fire Department to assure compliance with Public Assembly regulations may be required at the User's expense. User representative must be present during such inspection. User will be billed directly by the Los Angeles County Fire Department. Excess numbers of people will not be permitted inside any facility beyond the established capacity of that facility. I. The private commercial use of City parks for profit and private gain is prohibited.. J. Facility Reservations shall have the right to relocate or reassign meeting rooms as it deems appropriate, at the same or reduced rental fee, but not more than what would have been charged per the room schedule. K. Reservations may be revoked at any time whenever there has been -a violation of approved Rules and Regulations. L. The City of Diamond Bar will not rent, lease or allow use of its public facilities by any person or organization for a publicmeeting that precludes participation by any disabled person. M. City equipment' shall not be removed from any facility. N. Smoking is prohibited in all public meeting rooms per California Indoor Clean Air Act of 1976 and City Council Resolution No. 93-66A. 0. Special events or requests not'covered in the above policy must be submitted in writing and will be reviewed by the City to determine appropriate use, fees and services. P. Event staff or security will be required at all events held at facilities listed in paragraph V.A. at a ratio of one person per 100 or more guests and whenever alcoholic beverages are either being served or sold.Rate for event staff will be at current prevailing wage and will be in addition to rental fee. At discretion of the Community Services Director, an event may require City staff, Security Guards or Sheriff's Department Deputies. Revised March, 2000 23 City of Diamond Bar Facility Policies, Regulations & Procedures City of Diamond Bar Building and Room Reservation Regulations A. The reservation process must be completed at least two (2) weeks in advance of the reservation date. A reservation, once approved, shall constitute an agreement between the User and the City of Diamond Bar. These regulations are included by reference to the Agreement and all terms and conditions of the regulations must be complied with. All applications must be signed by an authorized adult representative of user organization or private party. B. Cancellation of use must be in writing and received at least thirty (30) days prior to the scheduled event. Cancellation without proper notification will result in the forfeit of deposits. Changes in hours or conditions of use indicated on the original request must be made at least ten (10) working days prior to the scheduled, event. C. No reservation will be approved until all fees, deposits, permits/licenses and insurance are obtained and paid in full. These fees and deposits shall be paid at Feast ten (10) working days prior the use of the facilities. If the policies and regulations stated in this document are not observed, any reservation may be cancelled immediately upon notice to the applicant, and anyfee(s) previously paid may not be returned. D. Licensed catered food service is required at the Heritage Park Community Center. Exceptions to catered service must have prior approval from Community Services .Division. NO COOKING IS ALLOWED IN THIS FACILITY. E. No signs or decorations may be taped, nailedor otherwise attached to walls, windows, ceilings or drapes unless decoration and the method of attachment is approved by City staff. No rice, bird seed, confetti or other similar items are allowed to be thrown in or around any facility. No open flames or candles are allowed. F. Signs, placards, pictures, advertisements, names or notices shall not be inscribed, displayed, printed or affixed on to any part of the outside of any facility without prior approval by City staff. G. All emergency doors on the premises shall be locked when facility is not in use. All door openings to public corridors shall be kept closed except for normal ingress and egress. City of Diamond Bar POLICY AND PROCEDURE Subject: Sales and/or consumption of alcoholic beverages for special events at a City park faci l ity. 1.0 PURPOSE The purpose of this memorandum is to set forth the criteria allowing the sale and/or consumption of alcoholic beverages at City parks and to outline the, procedures for obtaining approval. 2.0 POLICY The City Manager is authorized to approve the sale and consumption of alcoholic beverages at certain special events at City facilities under his jurisdiction. The event must be deemed appropriate based upon specific criteria and conditions and the sponsors must obtain a valid permit from the City. It is intended that the current City Code restrictions against alcoholic beverages in park facilities remain in effect for general recreational use of park areas by individuals and organizations: 3.0 PERMIT CONDITIONS A special event involving the sale and/or consumption of alcoholic beverages at a City facility selected and approved by the City Manager, requires a written permit which includes the following conditions.' 3.1 The sponsor(s) must obtain the appropriate license from the California Alcoholic Beverage Control Board and comply with all license and operating requirements of the A.B.C., federal, state and local laws; and 3.2 Agree to the assignment of one or more employees of or other persons approved by City to the special event as required for monitoring. purposes and to make appropriate reimbursement for the cost of that assignment; and 3.3 Provide at the permitee's expense, the number and type of peace officers determined by the City Manager and local law enforcement that is necessary for security at the special event; and 3.4. Promise to indemnify, defend and save harmless the City, its agents, officers and employees from and against any and all liability expense, including defense Revised March, 2000 25 City of Diamond Bar Facility Policies, Regulations & Procedures cost for legal fees and claims for damages of any nature whatsoever; including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with the special event; and 3.5 Provide and maintain a policy of $1,000,000 liability insurance coverage for the event. The City Manger may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage. 3.6 Provide in advance of the event a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities, shall be deducted. 4.0 PROCEDURES 4.1 Individuals requesting the sale and/or consumption of alcoholic beverages at a special event must submit ,a City Permit for Sale and/or Consumption of Alcoholic Beverages form at Feast fifteen (15) days prior to the event. 4.2 The following shall be considered when making this determination: The area and/or structure to be used by such special event must be located so that it is feasible to restrict public access to the event to participants only. ♦ The scheduling and location of such special event must not conflict with other scheduled events or activities or with the primary purposes and public uses for which the facility is operated. The sale and/or consumption of the alcoholic beverages must be limited to the premises where the special event is to be held and,to the participants in the event, who may legally consume such beverages. The authorizationto sell alcoholic beverages must not conflict with the contractual rights of City concessionaires. ♦ The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4.3 The City Manager will select an 'appropriate facility for the event and time requested after considering the established selection criteria, requested date and time of event and, whenever feasible, the facilities: indicated by the applicant as preferred choices. Revised March, 2000 26 Facility Policies, Regulations & Procedures City of Diamond Bar 4.4 City Manager will give final approval contingent upon the applicant providing proof of having met all the requirements listed under Section 3.0 This proof must be provided fifteen (15) days prior to the scheduled event. The originals of all documents will be retained by the City. Copies will be forwarded to the applicant. Organization Business President or Responsib►e Parry Address Day Phone Night Phone Circie Day(s) of use Date(s) of Use: Start/End Time of Use: Su M T W° Th F Sa Specific Purpose of Use/Details of Activity: Estimated Attendance or Participants: Adults Minors Total Open to the Public O Yes ❑ No Admission/Donation or other Charge? ❑ Yes ❑ No If yes, amt & explanation: Certificate of Insurance* ($1,000,000 liability): O City Special Event insurance ❑ Private Certificate (attach) FACILITIES DESIRED HERITAGE PARK PAUL C. GROW RONALD:REAGAN PARK ZI SoftballDiamond (Lighted) ❑ Soccer Field (1) ❑ Picnic Shelter Picnic Area " ❑ Soccer Field (2) ❑ Other ❑ Other ❑ Softball Diamond (1) ❑ Softball Diamond (2) SUMMITRIDGE PARK MAPLE HILL PARK ❑ -`Other ❑ Upper Picnic Shelter ZI FieldArea ❑ Lower Picnic Shelter ❑ Picnic Area PETERSON PARK ❑ Softball Diamond Other ❑ Picnic Shelter (1) ❑ Other ❑- Picnic Shelter (2) PANTERA PARK ❑ Softball Diamond (1) (lighted) SYCAMORE CANYON PARK • Picnic Area ❑ Softball Diamond (2) (lighted) ❑ Lower Picnic Area 0 Softball Diamond (1) ❑ Soccer 'Field (1) ❑ Softball Diamond O Softball Diamond (2) ❑ Soccer Field (2) ❑ Other • Soccer Field (1) LORBEER MIDDLE SCHOOL • Soccer Fieid (2) :3 Soccer/Football Field (Lighted) ❑ Other 0 Other *INSURANCE REQUIREMENTS: The City requires a Certificate of $l million General Liability Insurance naming the City of Diamond Bar as additional insured. The City offers Special Event Insurance if a group is unable to secure the necessary insurance, price determined by event. Insurance is required for: Groups of 50 or more involved in an activity where the City deems insurance to be necessary (i.e. sporting, hazardous events, or company picnics). SECURITY DEPOSIT REQUIREMENTS: The Cityrequires a refundable Security Deposit of $50.00 for events with 30 or more people in attendance. Security Deposit refunds are processed in approximately 3 to 4 weeks, less any charges' incurred. Non-Profit organizations can request use of storage facilities and/or restroom keys; a $100 deposit is required for each key. Use of ballfieid fights requires a $100 deposit, if lights are )eft on, $8.00 per hour will be charged. AGREEMENT THE UNDERSIGNED hereby states, under penalty of perjury of the laws of the State of California, that (s)he is the person duly authorized to make and sign this application, and that (s)he has read and understands the policies and regulations of the City of Diamond Bar pertaining to the use of City park and recreation facilities, a copy of the receipt of which is hereby acknowledged. FURTHER, THE UNDERSIGNED ACCEPTS AND AGREES AS FOLLOWS: To comply with all laws, policies, rules and regulations of the City of Diamond Bar pertaining to the use of City facilities and to hold the City of Diamond Bar harmless from any liability or damage to persons or property which may arrive by reason of such use. ♦ To promptly, upon receipt of notice, reimburse the City of DiamondBar for any expenses or loss incurred by said City as a result of non-compliance with any of the approved terms of this permit. ♦ To promptly, upon receipt of notice, reimburse the City of Diamond Bar for any loss or damage to City Property caused by use of such property, ordinary wear and tear excepted. Signature of Authorized Applicant Date PARK REGULATIONS No Alcoholic Beverages are allowed in City Parks: ♦ The City of Diamond Bar may cancel the use of park facilities due to weather/condition of park. * The applicant must assure that participants utilize public parking area and park only in marked stalls.' ♦ No vehicle(s) will be allowed on City Park property. Office Use Only ' FEES COLLECTED: REFUNDED FEES Security Deposit $ Deposit $ Light Deposit $ Less Adjusted Fees $ Key Deposit $ TOTAL REFUND $ Special Event Insurance $ TOTAL FEES $ Processed By: Date: - Submitted for Approval: Date: Received By: Date: Refund Issue Date: V ^ �° 6E ° r3 U e .wc w 3 C6 �- `e a=a u ,vi V � toen _°EF it .L v a OS E�p c3 a O o y or Q; c = = o2 Cc p U c . 0.7 ° a TM Cc 0 C6 U3 11% cc 0 78 c 40 Id zi H �u v � 'o � � � =•E b E F � � �3 a $9 lo,u 8. a, _ c� c v h a to H � c V1 8 E a >• j.' w c' Ax 0 to E 'A cw h 3 c .E v WALNUT VALLEY UNIFIED SCHOOL DISTRICT APPLICATION FOR USE OF SCHOOL FACILITIES W- See reverse side of this form for rules governing the DATE use of school facilities AGANIZATION OR SPONSOR PERSONREQUESTING PERMIT (ADULT) BUSINESS PHONE RESIDENCE PHONE ADDRESS OF APPLICANT CITY ZIP CODE SCHOOL REQUESTED SECOND PREFERENCE (/) CHECK ' MULTI CLASS I KITCHEN GYMNA- FIELD TRACK TENNIS FACULTY SOCCER STADIUM OTHER FACILITY PURPOSE ROOM SIUM " COURTS DINNING FIELD NEEDED - ROOM ROOM DAY(S) OF USE HOURS' FROM TO DATE(S)OFUSEJ IS MEETING OPEN TO PUBLIC? NUMBER OF NUMBER OF [] NO YES p PARTICIPANTS SPECTATORS SPECIAL EQUIPMENT OR ARRANGEMENTS NEEDED PURPOSE OF MEETING WILL THERE BE AN ADMISSION CHARGE, IF YES, HOW WILL THE PROCEEDS BE USED? SOLICITATION OR COLLECTION. HOLD HARMLESS, INDEMNITY, DUTY TO DEFEND Applicant had an opportunity to inspect and accepts the premises and facilities in theirpresent condition, and stipulates that the premises and facilities are in clean, safe, and usable condition. Applicant accepts the premises "as is" and assumes all risks of any condition of the property, whether visible or not. Applicant agrees to protect, defend, indemnify, save, and hold harmless the Walnut Valley Unified School District, Its Board of Education, the Individual members thereof, and all officers, agents, employees, and representatives free and harmless from any and all liability, loss, damage, cost or �vense in any way connected with Applicant's use or occupancy of the premises and facilities. Applicant shall, at its own cost and expense, procure I maintain during the entire period of use of the premises and facilities comprehensive general liability insurance issues by a qualified insurer ..,,ensed to do business in the State of California or a self-insured program, acceptable to the District, with a combined single limit of $1,000,000 per occurrence. Such insurance shall name the District, its board of trustees, the individual members thereof, and all other agents, employees, and representatives additional insureds. Itis understood that Applicant's liability is not limited to the Applicant's policy limits.' Applicant understands thatthis provision is a material term of the permit for use of the premises and facilities. In the event Applicant fails to preform in accordance with the preceding paragraph, or otherwise breaches any other provisions of the permit for use of the premises and facilities, Walnut Valley Unified School District shall be entitled to recover all legal fees, costs, and other expenses incident to securing performance or incurred as a consequence of nonperformance: DUTY TO INSPECT, REPAIR AND WARN The Parties agree that the District makes no representations or warranties as to the repair or condition of the facilities which lessee is entitled to use hereunder, lessee takes such propertyand facilities as is. The parties further agree that it shall be the lessee's obligation, not Districts, to assure that the property and facilities are in a proper and safe condition to be used for the purpose anticipated herein; that it shall be the lessee's obligation and duty, not the District's, to inspect such property and facilities before they are used and to take affirmative steps to repair, or where necessary, warn, in order to prevent injury to person or property; and in the event such injury does occur, any claim arising therefrom shall trigger lessee's indemnity and defense obligations hereunder. On behalf of the organization applying for the use of school facilities, the undersigned hereby accepts and agrees to comply with all rules and regulations of the Board of Education of the Walnut Valley Unified School District pertaining to the use of school facilities including, but not limited to all terms and conditions listed on both sides if this Use of Facility Application. The organization also agrees to pay all user fees and other charges; pursuant to the current rates as fisted in Administrative Procedures. Signature Organization Title or Office Date OFFICE USE - WALNUT VALLEY UNIFIED SCHOOL DISTRICT _,IC CENTER RENTAL/COSTAMT. DEPOSIT AMMOUNT PAID BALANCE DUE __F_DATE PAID SPECIAL INSTRUCTIONS AVAILABILITY CONFIRMED BY APPROVED BY DATE APPROVED ORIG.- FACILITIES CANARY SCHOOL PINK RISK GOLD-USER »n yy . : r Zn. v WAL�iT VALLEY �!N!FlED SCHOOL DlSTR CTr �a . E , �. Use of School Facilities for Non -School purposes' _ ` Terms and Conditions zr, (Policy Sec.; 4800 Et. Seq.) The use of school district burtdng% grounds and'equipment shall be under Terms and .- 10. 'A complete set of laws, membership Its% or other related information of any " conditions and sub' subject inrdahons,: erequirements omit restr ctrbns set forifr m the - rou or T - group rnganizatton requesting use of sdtool facilities maybe requested:by =Education,Code or in Walnut Vafley tinified School District policy and supporting .. the district and shall be presented upon request regulations and as otherwise maybe established by the Board of Trustees from time tR time. r ..v,iseafdistrict.property,suahas7itaus„ _ :. tt Pr rations shall not be used on doors for dancing without the written mnsant .. - "�""'cftheprinidpaiorcustadian, [uf.a+ iovrsuatetjuipmaffbyciunt�et=: the supervisipn.of a uahFi0 erat&`in 'baautl onied, butauchequipment shalinct. q ,a .. 2' Wheri an admission tee is aha � by,,file user arta in the opkiimt of the dWrict ,- tie loaned 10 and viduals'of Pominq dy' upilor,_u .off tha Oistnct premises, except, a net profit may resuk from the use, the iisbict may examine the 5riexiai that chairs and cables may Tae usedbyti omtmandygroups for activities which are aeccrds of firie userto detenome t(ie appropriate lee to charge y conducted for the benefit Of district students or student organizafions. Darnage costs <' generated as a result of cr - pus use under these provision .shall be borne fry the 13. Equipment or furniture stick not be taken from ttieprem,rea% except by written using organization, - .w permiss on of Me srlmol itrix pal and #!en ditty ifit is to be used for ' r art appmvedputposeatanother faphfytiitherhsirfct t: FacitiGes shelf not ba used by ar for . ' 4 r pULM FOR USE YIF flUTDpOR ON(Aii", . i. -Anrmdividuat.'9rotlgoiorgantzaYwri'as`proYfibdeYt°in'iheEduoation:Co�. ��^ '. ��. ,°, �»��. .. -. _ ; », K-;; An Individual or group for rai purposes or private gain unrelated to 2t cAmmerc 1. outside faciidies )nay be us6d onlywdh al !etl FaCliry Aepuest -9 , school.actwitiesortoMeachvihesofsdtoolrelatedor ¢ffiionsorcommu " Bari ndy 2. tNata' $ equ fxnent shalt riot be moved �umedon or off ar interfered wM xi organize ions oc')di perfornisig`any aroidoing anything that is unsafe threat--' arty way „ .ens the safe useand ergoymentmf the facditws by others,y . 3 Na rtu>tor ueniGes 0f enykind are alfiawi bh theilaids Nijodng bts shall tie „3, t..l�idin horses,. . des,,, oto a 8 . bicycles, to 4.YRtes,go carts orAny nthgr whgeledvehwie¢ar _ used for#iu purpose fiv"ock except as special permission may be granted icyMe Superintendem N his designee. w .: �, 4 Fields siiai! lie left intoe same con dificin-in whwi)`lheyvrere foiixt Useia shah dean up the area atter each use Dam at beyond ngrmaf wear ariadu9s to .-4.,.. . Any individual, group, or orgariizatlon,.v+hicf inthe opinion of -the Superintendent: . „ .. � , , , ., - =teave.grRunds,ui x3 CIeeR.GRPdilion_a Bra;aGaln sulfurtrusting-,^a„ becomes immoral, rowdy, or otherwise objectionable; or damages the facilities or ,termfire applicants present orfuture use. bas incurred by the distrwt to affect rapaus fails toleave them in a clean acid neat condiiton or falsto abide by district policy- or to cleanup atter it usermust be pard byihe user or regulations or speoaf provisiuus refatmg to anypii kufer use. When any such �. - conditions are determined to exist the using group ahaA `torten alfprivdages given _ ' S USeri will-be"billed roosts w�ners Sloe ruse ha3 resuhad r ezpansa fiorl}js r '''�'E under the auttiomty:' " •.; or, r & is l 9. An individual group or organaabon deemed subversive as defined by the 6 In the event that a group fads to pay w�enm'q weaks�ibemg w t}ie Education Cade must aerie use of fac�is untifsuphiime es the hitt is peat mfull i p t v STATEIIIEN7 OF INFORMAAATION""A yrtactrvfirasshallbefieldatAsala,O, cefiambGiiiiin$3atfrl,9lher>t htrasr By sgnng the request fol use, the a pplicant;dates,that to the best of his knowledge 'toy ShesCftoohool r� P operty fo u'se of which Eng applicatforS.isttere made wiit riot be used for „ 8 bates shall be used wheFentarrrig prteavrg tfre faa" "Fe cea tfiii ptfiw' f art act intended to fisher ami prpgr'am or on the'purpose of'- Cl tubed orgales foroed open i which o accomplishInn the overthrow of the government of the United States boor force, violence or other unlawful means.9 Fields shall be vacated atter dusk uniessotherr arrangements have bean made That the organization on whose behaN he s mafrmg foeuse of school' M wish Ore district recreation depart ent of school pri it>aL, applicattorir property, does not to thet est of his•knowladge; advocate the overthrow of itie t0, ruse bf schoot propatty for Worts or corer strenuous ardivilies Lrprohibited ;; government of the United States or the State of Cakfomla b1! force violence or other dunngperiods of time-whenthe ag quakty bss be@h declared "utftieakMuf t>y a� s� unlawful means, and that, to the best of his knowledge, it is nota Communist action the A.O.M.D.:It shall bertha raspormpffity of the,user to determine thaYthe ' organization or Communisttront orgartaaton required by law to be registered wiM ibe - snviromnermtlorplay issafe, Attorney General of Me United States. lids statement i made tinder Me pahaltres of Pe9uiY r AfteraWhs of maddrigs of ihatieh4 rs prohibited withotltpationuswn of top sshpaf ` t GENERALRULESANDREGULATIONS „ principal or the reotestitmdirerxor 72 , „ Unsupervisedblcycde or skateboard rider, a prohibit d", school faaldies r 1. ` Groups USkig SCh001 grOUrld6 Oifaaihtla5 Shall goM BCtivdie5 to areas " ` - specifically as"signed` 13 V olahons of the rules omit regutaGons may cause canceNetion oftlie tactility u 2.. Groups r p esponsibie � the condition in which they leave school pleg e _ 'facilities Failure to Wave facill iesan a clean contortion ape usepan result in ;_ -..14 _, . Fields must not be used after a heavy lain, when ttsey are wag, when any ysa terminating the Applicants press^ or future�uoa fn bases where spttod - " been f6r � wiitdamaSe afield or when they are posted astinplayable x w propertyhas damaged ih'e damag,�g be paid by the er nezatior involved. i..� 15. - Thereshall be no'use of distrwtfiefds bn.Sundays, whichata set aside.for hola recuperation and tering E may be ma da i xoaptions M n uhusu C rcumslanco i 6 Ail juvenile organ zatwns or;routes bookm$ the use of school facilities must :.. �-have . � � by approval-ofJhe rwacreatjon actor al adult supervision. .. _ .:.. . ,.�. _ . , . _ � '; r 18. Community groups are restricted to the use ofdesignated play areas and 4 Use of the school property shall be Tinder the supervision and control of a duty should not wilize lawns, outer -bounds areas or other noir-designated areas for authorized employee of the districtIf shag be that person's dutyto see that playfiekis. these rules end.regulations ate enforced and reportanyylolalions or, attempted violations to the'pTincipal. 17. Hitting of golf tialls or goN practice of any kind is prohititedon all distrkt+ . property. 5. There shalibe no smoking onairy di*ctproperty _ w - 18. Dogs and other animals are prohibited:from being on a11'd+st 6 property.uniass 6. If free use is granted, the meeting shall be opento Me public. they are. a) involved is a district sponsored adiyity.such a%obedience of 7.: Where`a fee is charged itshall 'be in conformance with the schedule adopted a • .groomingfdas;es b} saeifg eye odes 3tr q) spsciTcally eiAllarized by tb School P rind by by thaSoard of Trustees This schedule vnit be subject M change ffifhe of the - Board - .. 8. An authorized employee of the district shall open thebuiltlkig upon the -� The district reserves tie§ right to require a certificate w other satefactory evidexe Sof r - presentation of application property authorized. u , adequate insurance, .with fine district named ascowinsured,: wl1MV4r.t6nature of?rya _. 9. Unlessolherwiseouthorized, all functions Nnall close by 10:00 p.m. When '- activity is deemed bythe district Uo make such insurance appropriate - facilities are used beyond 10:00 p.m., an additional hourly fee will becharged in accordance with the schedute-of fees: Allowances mayfie made for unusual .circumstances: PERMIT FOR SALE AND/OR CONSUMPTION OF ALCOHOLIC BEVERAGES ON DEPARTMENT OF i PARKS AND RECREATION FACILITIES Permitee Information Name, of Applicant: Address: Organization: Park/Facility/Area Requested: List two (2) Alternates Date Requested Hours: From to Verification TYPE: VERIFIED BY DATE A.B.C. License Security Deposit Amount *Insurance Amount **Peace Officer - Number Required Other (specify) *Proof of required insurance coverage must be presented thirty (30) days prior to the event. **Proof such as a receipt from a private security company must be presented thirty (30) days prior to the event. APPROVALS Commander, Walnut/Diamond Bar Sub Station Date City Manager Date Comments: Revised March, 2000 n 35 City of Diamond Bar Facility Policies, Regulations & Procedures CONDITIONS OF PERMIT 1. The sale and/or consumption of alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event who may consume such beverages; and 2. The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires; 3. The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4. The applicant/organization also agrees to obtain the appropriate License from the California Alcoholic Beverage Control Board (ABC) and comply with all license and operating requirements of the ABC, federal, state and local laws; and to 5. Assign one or more employees of the City or Other persons approved by the City, to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and 6. Provide at the applicant/organization's expense the number and type of peace officers determined by the City Manager and local law enforcement to be necessary>for security at the special event; and 7. Promise to indemnify, defend and save harmless the City, it's agents, officers and employees from and against any and all liability expense, including defense cost and legal fees and claims for damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising from or connected with the special event; and 8. Provide and maintain a policy of $1,000,000 minimum liability coverage (City Manager may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage); and 9. Provide in advance of the event, a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities shall be deducted. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO rr� TO: Terrence L. Belanger, City Manager MEETING DATE June 6, 2000 REPORT DATE: June 1, 2000 FROM: Bob Rose, Community Services Director TITLE: Resolution No. 93-67A Establishing Fees and Charges for Rental of Public Facilities SUMMARY: If the City Council adopts the revised Park Use Policies, adoption of this resolution will result in the establishment of the following new fees: 1. Park Picnic Reservations - $25.00 per four (4) hour period of use. 2. Lorbeer Middle School Athletic Field Reservations $12.00 per hour light charge $5.00 per hour without lights The intent of these fees is to recover the costs related to providing these services to the community. Estimated total annual revenue from these new proposed fees is $24,500. RECOMMENDATION: It is recommended that the Parks and Recreation Commission that the City Council adopt Resolution No. 93-67A establishing fees and charges for rental of public facilities. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) Bid Specification (on file in City Clerk's office) — Ordinance(s) Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No _3. Has environmental impact been assessed? Yes_ X No 4. Has the report been reviewed by a Commission? X Yes No Which Commission? PIR Commission _ 5. Are other departments affected by the report? Yes X No Report' discussed with the following affected departments: Public Works REVIEWED BY Terrence L. delade) City Manager DEPARTME AD: James DeStefano ob se Deputy City Manager Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING BATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 93-67A Establishing Fees and Charges for Rental of Public Facilities ISSUE STATEMENT: If the City Council adopts the revised Park Use Policies, this resolution establishes the fees related to the park policies. RECOMMENDATION: It is recommended by the Parks and Recreation Commission that the City Council adopt Resolution No. 93-67A establishing fees and charges for rental of public facilities. FINANCIAL SUMMARY: Adoption of this resolution will result in the generation of about $24,500 in revenue related to Park Picnic Reservations and reserved use of outdoor athletic facilities at Lorbeer Middle School. The revenue will be used to off -set thecost of providing these services to the community. BACKGROUND: If the City Council adopts the accompanying resolution revising the Park Use Policies, there are two significant policies that would be implemented: 1. Charge for reserved use of picnic facilities in city parks. 2. Charge for reserved use of outdoor athletic facilities at Lorbeer Middle School (when City allocates use). The proposed fees will recover the costs related to providing these services. DISCUSSION The fees proposed for these services are: 1. Park/Picnic Reservations $25.00 per four (4) hour period of use. 2. Lorbeer Middle School Athletic Field Reservations $12.00 per hour light charge $5.00 per hour Without lights The City of Diamond Bar currently does not charge a'reservation fee for reserved use of picnic facilities in the City's parks. There are about 500 picnic reservations processed by staff each year. Cost of staff time to process these reservations is about $12,500 per year. A fee of $25.00 per reservation would recover the cost of staff time spent processing the reservations The City of Diamond Bar recently constructed ball field lights at Lorbeer Middle School The City allocates the use of the outdoor athletic facilities during non -school hours and pays for the electricity used to power the ball field lights. It is estimated that the electrical cost of lights will be about $12,000 per year. The fights are used about 1,000 hours per year. A fee of $12.00 per hour will recover this cost for the city. The purpose of 'these proposed fees is to recover the costs related to providing the services. PREPARED BY: Bob Rose Director of Community Services- RESOLUTION 1110. W -6 7A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING FEES AND CHARGES FOR RENTAL OF PUBLIC FACILITIES A. Recitals (i) The City of Diamond Bar has heretofore established various schedules of rates, fees and charges, including, but not limited to, rates, fees and charges for the processing of applications, issuance of permits and related public services. (ii) Pursuant to the provisions of the California Constitution and the laws of the State of California, the City of Diamond Bar is authorized to adopt and implement rates, fees and charges for municipal services; provided, however, that such rates, fees and/or charges do not exceed the estimated reasonable cost of providing such services. `(iii) California Government Code Section 66018 requires notice to be published in accordance with California Government Code Section 6062a and data made available concerning rates, fees and charges prior to conducting a public hearing with respect to the adoption of increases in rates, fees and charges or the adoption of new rates, fees and charges for which no other procedure is provided by law. (iv) Pursuant to California Government code Section 66018 this City Council has conducted and concluded a duly noticed public hearing with respect to establishing fees for the rental of public facilities. (v) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City council of the City of Diamond Bar as follows: 1. In all respects as set forth in the recitals, Part A, of this Resolution. 2. Staff has proposed a service charge for rental and use of public facilities illustrated on the attached fee schedule; which hasbeen determined to be a fair estimate of the cost to the City for the scheduling and use of the facilities. This process includes the processing of paper work, utilities and maintenance, 3. The City Council hereby finds and determines, based upon the City of Diamond ,Bar 1 Resolution for 93-67A information presented to the City council concerning the rental of public facilities, that the cost of providing services is justified and. the fees which have been levied are reasonable. The attached fees are hereby adopted and effective July 6, 2000. 4. Required fees shall be paid prior to the authorized rental of public facilities. 5. The City Clerk shall certify to the adoption of this Resolution and provide for appropriate distribution thereof. PASSED, APPROVED AND ADOPTED this day of 2000. MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on _ , day of _, 2000, by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS LYNDA BURGESS, ;City Clerk City of Diamond Bar 2 City of Diamond Bar Resolution for 93-67A FEES AND CHARGES FOR RENTAL OF PUBLIC FACILITIES' PARK AND ATHLETIC RESERVATION CHARGES Athletic Field -Cit, Parks Qualifying User Groups — No charge for use of Athletic field or Lights. $100.00 deposit for use required. If lights are left on after completion of activity, a $12.00 per hour charge will be deducted from deposit. One -Time User - $12.00 per hour light charge, $5.00 per hour without lights. $50.00 deposit required. Charges will be deducted fromdeposit, Athletic Field — Lorbeer Middle School All Users - $12.00 per hour light charge, $5.00 per hour without lights. $100!00 deposit for use required. Park Picnic Reservations $25.00 per 4 hour period of use (or fraction thereof). Refundable cleaning deposit — $50.00 per every 50 persons or fraction thereof. Storage Facilities (available to User Groups only) No charge, refundable deposit required - $100.00 Concession Stand No charge, refundable deposit required - $100.00 Use of Keys for Facilities No charge, refundable deposit required - $100.00 for use of key, if lost the cost of replacement will be deducted: HERITAGE PARK COMMUNITY CENTER' Resident Private Non Resident Private Commercial Community Room (Whole Room) $300 $350 $350 (includes use of kitchen) Community Room "A„ $150 $175 $175 (includes use of kitchen) Community Room `B" $125 $150 $150 Activity Room $100 $125 $125 PANTERA PARK ACTIVITY ROOM Resident Private Non-Resident Private Commercial $100 $125 $125 All rentals will require a $200.00 refundable security deposit. If Security Guards or Sheriff's Deputies are required, the hourly fee will be based upon the applicable contract rate. Civic organization activitiesthat include refreshments, will require a $100.00 refundable clean-up deposit. CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM Date: June 6, 2000 To: Honorable Mayor and City Council` Via: Terrence L. Belanger, City Manager From: Linda G. Magnuson, Finance Director Subject: FY2000-2001 Municipal Budget Submitted for your review and discussion is the Proposed FY2000-2001 Municipal Budget. The proposed budget reflects General Fund Resources in the amount of $15,769,955 and General Fund Expenditures in the amount of $14,701,490 for a net projected increase in General Fund balance of $1,068,465. Since the Study Session on May 16, the State Controller's Office has provided revenue budget estimates for Motor Vehicle in Lieu Revenue and ,Gas Tax Revenues.. These numbers have been incorporated into this version of the budget.` In addition, the Special Funds budgets have been prepared and have been included. City of Diamond Bar FY00-01 Municipal Budget General Discussion Points: Salaries and Benefits The budget as it is presented includes an increase in Cafeteria Benefits of $25 per month for employees and the 2% at 55 Retirement Benefit. It is assumed that the cost of health benefits will increase once again this fiscal year. The actual increased amounts are unknown at this time. It is expected that the new rate schedule will be available sometime during the month of June. The 2% at 55 Retirement Benefit is based on 13.74% of salaries. The current retirement rate is 10.954%. The cost of providing the increase in Cafeteria benefits is $14,300 and the cost of providing the 2% at 55 Retirement benefits is approximately $60,250 for a total of $74,550. A 3% cost of living increase is also being proposed but has not been included at this time. The total salary increase would be, approximately$73,260. If all options were to be approved, the total cost is anticipated to be approximately $149,500. Included within the budget as presented are changes to several positions. Salary adjustments are being proposed for Community Svcs. Asst., Admin Assistant, Development Services Asst., and Senior Admin. Assistant. Also included are the reclassifications of the Deputy Public Works Director to Public Works Director, one of the Community Services Secretaries to Administrative Secretary; Account Clerk 11 to Senior Account Clerk; and % time Engineering Technician to full time Assistant Engineer. Computer Systems Over the past few years, the City has prided itself in its technological capabilities. As a result, various discussions have taken place over the past year regarding the City's needs and wants as it relates to the City's computer systems. Each department has its own needs to accomplish their goals. Various systems have been either implemented or proposed. In an effort to manage current City resources and make informed decisions, it has been decided to hire a consultant to aid staff in making the best choices possible. Itis anticipated that this consultant will evaluate the City's current systems and MIS expertise and make recommendations as to which systems make the best :sense for the City as a whole. Therefore proposals for new computer systems have not been implemented into this budget at this time. Systems proposed but not implemented into the budget include Community Services Recreation Registration System and Community Development Project Tracking System, (see departmental discussions) Redevelopment Agency Litigation The proposed budget includes $153,600 allocated cost to the Redevelopment Agency. It should be noted that pending the outcome of the current litigation these allocations could be become General Fund Expenditures. 1 General Fund Revenues: Property Taxes -' Pg. 12 Secured Property Tax has been increased to reflect the general increase in property valuations and change in allocation methods as prescribed by AB 1661 (ERAF legislation), Other Taxes Pg. 12 The other taxes section has been increased due to a change in the Sales Tax Revenue estimate. State Subventions — Pg. 12 The reduction in State Subventions is due to the decrease in Motor Vehicle in Lieu revenue, which is based on a per capita basis. This is the first full year in which the City will be allocated funds based on the non incorporation population Inter -governmental Revenue — Pg. 12 This year there is not an estimate for ERAF funds in this area of the revenue forecast. It appears that these funds will be received as an additional allocation of property tax and as such is reflected there. During FY99-00, the City Council approved the sale of Prop:A — Transit Funds, The revenue from these sales was reflected in this portionofthe budget. The only Prop A sale of funds proposed this FY is for the Community Center project and is reflected in the CIP budget. This year there was no environmental enhancement program proposed nor is it anticipated that the City will be in receipt of any FEMA revenue. Current Service Charges— Pg.12` 13 Building and Safety fees have been increased by 35%. This assumes that the Pulte housing project,. Diamond Bar Honda Car Wash, JCC homes, and various tenant improvements in the Corporate Center will require building permits. There is also an increase in Recreation Fee revenue anticipated. Use of Money and Property — Pg. 13 The increase in this category is due to an increase in anticipated investment revenue. Transfers ih — Other Funds — Pg. 13 The transfer -in from Gas Tax Fund is to reimburse the General Fund for street related expenditures. This includes the road maintenance division. The transfer -in from Prop C —Transit Fund reimburses the General Fund for the pavement management system update. The transfer in from the COPS Fund covers the cost of a portion of the 290-D team and special services performed by the Sheriffs Department at the City's request. This could include but is not limited to special tragic enforcement around the City's schools and periodic safety check -points. ON Fund Balance Reserves —PLY. 13 The amount indicated as Fund Balance Reserve represents an amount equal to budget items whichwould not necessarily be done from annualized revenuesources. Included in this amount is $2,680,000 for the CIP Transfer ($2,500,000— Community Center, $100,000 — Spanner Banner, $80,000 -,Sycamore Canyon Park Landslide Repair). Also included is the amount for the transfer to the Equipment Replacement Fund ($80,000) and the balance is a portion of the cost of professional services in the Community Development Department ($35,000 — Noise Element $30,000 — Environmental Guidelines, $40,000 — Development Code Updates). GENERAL FUND EXPENDITURES: Community Administration Legislative Department City Council — P2. 23 This fiscal year the proposed budget reflects the salary and benefits for all five City Council members It also includes a full -year's allocation of mileage allowance for the City Council. The amount budgeted in Professional Services represents the contract amount for lobbying services. City Attorney — Pg, 24 There are two line items in this budget. The General Legal category represents the amount budgeted for the general City Attorney services as required by the City Council and City staff. The Special Legal category is used as necessary for any litigation the City may become, a party to. It is anticipated that the amount budgeted will cover the cost of the City's current litigation City Manager — PLF. 25 Personnel Budgeted: City Manager 1.00 Deputy City Manager 1.00, Senior Admin Assistant 2. 00 (positions partially allot. elsewhere) See. to City Mgr/Ofc Mgr 1.00 Admin. Secretary 1.00 The proposed budget includes the full year cost of the second Deputy City Manager position. Travel - Conferences has been reduced to reflect the fact that the League of City's annual conference and the ICMA conference will be held in Anaheim and San Diego respectively. Professional Services has been increased to cover the anticipated maternity leave of the Admin Secretary. City Clerk — ft,. 26 Personnel Budgeted: City Clerk 1.00 Assistant City Clerk 1.00 Secretary 1.00 There is a reduction in this year's City Clerk's division budget due to the fact there are no election costs necessary this fiscal year. The supplies budget has been increased to cover the cost of additional minute, resolution, ordinance books and paper. Advertising in this budget covers the cost of City Council public hearing notices published in the local newspapers. Professional Services covers the cost of minute secretary services for City Council meetings, temporary services for -vacation/leave coverage and the i 3 possible supplement to the muni -code. Capital Outlay items include a high speed duplex scanner, a printer for the City Clerk's office and document imaging and contract management system maintenance agreements (will be reclassed to Prof. Svcs. — Data Processing in future budget versions). Not included in the proposed budget are three related items for the City Council's discussion and consideration. The City Clerk is proposing a contract for conversion of City files and documents to permanent electronic storage in the City's imaging system. It is proposed that a two-year strategy be used to for this conversion. The cost is estimated to be approximately $185,200 for FY00-01 and $162,400 for FY01-02 for a total of $347,600. The a portion of the cost can be recovered through the reduction of storage rental space and City Hall floor space necessary to hold the paper files. The City Clerk is also . proposing a part-time Records Coordinator to oversee preparation of files and transfer of the same to file conversion. The cost including benefits for this additional staff member would be approximately $21,900. The third item not included within the current proposed budget is an additional high speed duplex scanner for use by the new part-time Records Coordinator. Administration and Support Department Finance Division Pr,. 31 Personnel Budgeted: Finance Director 1.00 Accountant lI 1.00 Senior Account Clerk 1.75 As previously noted, the Finance Department budget includes a reclassification for the current Account Clerk IL The duties and responsibilities of this position have increased to included not only accounts payable but also some personnel activities. Professional Services includes the City auditing contract which was recently awarded by the City Council to Conrad and Associates L.L.P. It also includes the annual maintenance contract for the financial management system software and hardware. It is higher this year due to all of the modules purchased being completely installed and operational. General Government — Ps. 32 Personnel Budgeted: None This division provided general operational support to all City departments. The following are some items included within this budget: copier charges and maintenance, postage, general telephone charges, postage & folding machine rental, City Hall lease and common area maintenance expense, pool car maintenance and fuel, general City memberships (League, CCCA, SCAG etc.), corporate airline tickets; property tax administration charges, furniture, and City Hall improvements. Advertising has been moved to the Communications & Marketing budget this year. The FY99-00 meeting budget was higher than normal due to the City hosting a California. Contract Cities Association meeting and the many meetings held related to the Lanterman issue. The FY99-00 budget for Professional Services included $75,000 for the alternative roadway study. 'Contract services included the Chamber of Commerce contract for FY99-00, nothLm has been included at this time pending contract discussion and decisiom A proposal was received from the Chamber of Commerce on May 15. The amount requested is $12,000 for Administrative Support, $8,000 for aNew Resident Welcome Program, and $4,000 for New Business Welcome Package. In addition they requested $12,000 for advertising in the VIEW, this amount has already been included within the Communications & Marketing Division budget; Y Communications and Marketing PP. 34-35 Personnel Budgeted: Com. & Marketing Director 1.00 Com. & Marketing Coordinator 2.00 MIS Technician 1.00 (position partially alloc. elsewhere) This department's printing and pre -press budget includes the printing of the Diamond Bar Community News, economic development packets, newcomer's packets, conununity handouts and general City printing (letterhead and business cards). As mentioned earlier this year's Communications and Marketing budget includes a larger amount for advertising. This includes advertising by the Windmill, DB/Walnut Weekly, 91765/91789 and economic development advertising in national /local publications. Professional Services include graphic design services (newcomer's packet, economic development, etc.), the creation of a City video for marketing and economic development, consulting services regarding the City's computer systems (E -Government) as well as some other miscellaneous services as necessary. Contract services shows a decrease pending the Chamber of Commerce contract. The amount budgeted at this time is for the annual maintenance contract for the AC1S (Info to Go) system. Capital Equipment includes: network printer (Public Works), CD Tower (City Clerk), three computer workstations (City-wide), two laptops (City-wide), miscellaneous audio video equipment, cable character generator and cable modulators. The later two items will enable City staff to have information put onto the City's Cable TV channel in a more efficient and effective way. Although not included in the current proposed budget; there has been a request to expand the Communications and Marketing Division by adding a New Media Specialist position. This position would provide support in a variety of audio/video technologies. These would include web site content development and administration; video editing/production, for video and multimedia projects; and development of related new media technologies (interactive CD-ROM, etc.) Public Safety Department Law Enforcement —PZ. 39 The following represents the breakdown and cost of the services contracted for through the Sheriffs Department. There has been no change in the proposed service levels. Type of Service Number FY99-00 FY00-01 General Law Units: One -Man 40 -hour (Team Leader) 1.00 147,490.52 152;705.72 One -Man 56 -hour 6.00 1,389,361.08 1,438,492.08 Two -Man 40 -hour 1.00 147,490.52 152,705.72' Traffic Law Units: One -Man 56 -hour 4.00 926,240.72 958,994.72 Motorcycle 40 -hour 3.00 471,883.38 487;621.20 Supplemental Sergeant 1.00 119;483.00 122,013.00 Community Service Officer w/vehicle 2.00 64,079.12 67,155.24 Community Relations Officer 1.00 147,490.52 152,705.72 Special Assignment Car (290 -boy) 2.00 255,651.86 263,354.88 Narcotics Deputy (SANE) 1.00 86,384.00 89,507.00 Asian Task Force Deputy 0.50 73,745.26 76,352.86 3,829,299.98 3,961,608.14 Bicycle Patrol As Requested 5 Special Investigations As Requested Helicopter Patrol 4 hours per mo The amount included in the Contract Services Special Events includes funds for traffic control for Calvary Chapel which is reimbursed to the City and other special services as requested by the City. The other special services could include additional traffic enforcement around the City's schools and traffic check- points. These services are paid for with a transfer in from the COPS Fund. Volunteer Patrol — Pg. 40 No changes. Fire Protection = Pg. 41 No changes. Animal Control— Pg. 42 This budget has been increased this year to reflect the proposed increase in the Animal Control contract. Although the increase in the contract has not been approved by the City Council, it has been included at this time. Depending on the City Councit's action, this budget will be changed accordingly. Emergency Preparedness - Pg. 43 This year's budget is slightly decreased this year due to capital equipment being budgeted in FY99-00. Transfers -Out -,Pg. 47 Transfers -out this year shows a significant increase due to the proposed transfer to the Capital Improvement Projects Fund. This transfer includes funding for the Sycamore Canyon Landslides Repair, Spanner Banner Support Poles at one site, and the Community Civic Center project. Community and Development Services Community Development Department Planning Division — Pt~ 54 Personnel Budgeted Deputy City Manager 1.00 (position partially allocated elsewhere) Associate Planner 1.00 Admin Secretary 1.00; Dev Services Assistant1.00 Code Enforcement Ofcr 1.50 The Planning Division's personnel budget is slightly higher this year due to the funding of the part-time Code Enforcement Officer for the entire year. This year it is anticipated that the City will be updating the City's General Plan Noise Element, creating environmental guidelines and implementing various Development Code changes. As a result the division's printing and advertising budgets have been increased slightly. The Professional Services budget reflects the cost of the fore -mentioned projects. The funding for these projects is proposed to come from the General Fund fund balance reserves. Capital equipment budgeted include computers, scanner and printer for use by the division. 6 Not included within this budget is a proposal to replace the Planning Intern position which has not been budgeted for the past few years. The annual cost of this proposed staff position is approximately $13,250. The proposed budget does not include an amount for a proposed permit and land use tracking computer system. The amount requested was $50,000. Please see discussion on computer issues. Building and Safety — Pg. 55 Personnel Budgeted None Building and Safety services are currently provided through a contract with D & J Engineering. These services are paid based on a percentage of the revenue actually received. As stated in the revenue discussion, it is anticipated that building activity will show an increase due to the Pulte housing project, Diamond Bar Honda Car Wash, JCC homes, and various tenant improvements in the Corporate Center will requiring building permits. Community Services Department Parks Administration - Pp. 60 Personnel Budgeted: Community Svcs Dir. 1.00 (position partially alloc. elsewhere) Supt. Parks & Maint 1.00(position partially alloc. elsewhere) Community Svcs. Asst. 1.00 Maint. Worker 11 1.00 (position partialy alloc. elsewhere) PT Parks Maint Helper 8.00 The slight increase in Personnel in tlus budget is due to the addition of one part-time Parks Maintenance Helper. This addition provides additional resources to aid in the operation of the City's park facilities. Utilities were previously budgeted in this division to cover the costof the Lorbeer ball field lighting. This fiscal year a Lorbeer division has been established. The FY99-00 budget included an amount in Professional Services for a Trails Master Plan, therefore the FY00-OI Professional Services budget has been reduced accordingly. Miscellaneous Equipment budgeted includes the'proposed purchase of a floor buffer and vacuum cleaner for Parks maintenance. Parks General — PP 61 thru 71 Personnel Budgeted: None These budgets include utilities and maintenance. Utilities have been increased by 5% for inflation. Maintenance of Grounds and Buildings covers extraordinary items which are not normally covered by the annual maintenance contract. This could include irrigation repairs, playground equipment repair and resurfacing of basketball courts. Contract Services budgets have been increased to cover a 41/o CPI increase. Heritage Park — Pg. 62 The Maintenance of Grounds and Buildings budget in this park has been increase to cover the following: removal and replacement of park drain leading to Bronco Lane, replacement of an irrigation control cover, resurfacing of the basketball court and the replacement of picnic tables. Heritage Community Center -Pg. 63 This Maintenance of Grounds and Buildings budget includes an amount for roof inspection and repair. Capital equipment includes new rectangular tables and a new bingo machine. 7 LArbeer-Ballleld Pp, 64 This new division covers the utility cost of the newly installed ball field lights at.Lorbeer Middle, School An amount for Rental of Equipment has also been included to cover the cost of renting portable facilities for use during activities. Maplehill Park — Pg. 65 Maintenance of Grounds and Buildings includes an amount to resurface the basketball courk Pantera Park - Pg. 66 Maintenance of Grounds and Buildings includes an amount to resurface the basketball court Capital Equipment includes the purchase of a storage container. Not included in this budget was a request for the purchase of an electric cart: Summitridge Park —Pg. 70 Capital Equipment proposed is the replacement of three concrete picnic tables. Recreation— PP. 72-73 PersonnelBudgeted: Cont Svcs Supt. 1.00 Admin Secretary 1.00 Secretary 1.00 Rec Specialist 2.00 CS-Coordinator 1.00 (position partially allot. elsewhere) PT CS-Coordinator 2.00(20 hr/week) PT CS-Leader H 2.00 (30 hr/week) PT CS-Leader 1 2.00 (20 hr/week) PT CS-Coordinator 1.00 (day camp) PT CS-Worker 3.00 (seasonal) PT CS-Leader 1 16.00 (seasonal) PT CS-Leader 11 18.00 (seasonal) Changes noted in this budget are a reflection of a full year's implementation of the in-house recreation program. Printing has been increase to reflect the publication of a separate recreation brochure. Rental/lease of Real Property covers the cost of renting facilities for classes and activities. The Professional Services budget has been increase to cover the cost of temporary services for vacation coverage. Contract Class instructors are paid out of the Contract Services category of the budget. The amount budgeted in Capital Equipment is for the purchase of twenty canopies to be used during various City special events. Not included within this budget is a request to increase the two PT CS-Coordinator (20hr/week) positions to 30 hr/week positions. The cost of this change would be approximately $23,750. The proposed budget does not include the proposed recreation program registration system. The amounts requested are as follows: software - $40,000, hardware - $10,000, system maintenance contract - $5,000 and system training = $12,000 for a total of $67,000. Please see computer issue discussion. 8 Public Works Department Public Works Admin PP. 76-77 Personnel Budgeted: Public Works Director 1.00 (position partially alloc. elsewhere) Development Svcs, Asst. 1.00 Admin Secretary 1.00 (position partially alloc. elsewhere) Assist. Engineer 1.00 There are several changes in this division this fiscal year. The Personnel increases, include the previously mentioned reclassification of the Deputy Public Works Director to Public Works Director and the reclassification of the 3/ Time Engineering Technician to full time Assistant Engineer. In addition, the Development Services Assistant had previously been budgeted in Engineering rather than Public Works Admin. FY99-00 saw the addition of a Public Works Supervisor to oversee road maintenance activities. In an effort to more clearly identify this area of responsibility a new Road Maintenance Division has been added. As a result, these activities have been removed from this budget and place in the new division's budget. Utilities include the cost of electricity for the City's street signals (this may be moved to the Road Maintenance Division in future budget proposals). Professional Services —Environmental covers activities related to the State NPDES requirements. FY99-01 Contract Services -Inspection budget was higher than usual due to large grading projects which commenced during the year. It is anticipated thattherewill be continued inspection expenditures in the new fiscal year, however not to the magnitude of the previous year. Enzineerinz— Pg, 80 Personnel Budgeted: Associate Engineer 1.00 As mentioned above the Personnel budget has been decreased due to the reallocation of the Development Services Assistant to Public Works Admin. Division. The Contract Services -Plan Checking has been reduced this year due to many development projects leaving the engineering stage and going on to the buildingstage. Road Maintenance — Pe. 81 l Personnel Budgeted: Public Wks Supervisor 1.00 This new division has been created to aid in tracking of road maintenance activities. By doing this, it simplifies necessary state reporting and Gas Tax Fund transfers to the General Fund. Virtually all activities contained in this budget can be covered with Gas Tax funds. There is a minor portion of the supervisor's time used to monitor utility companies' activities in the City's roadways. The cost of these services are recovered through the permit fees charged. The various contract services budgets for road maintenance Show a slight increase. Traffic and -Transportation — Pg. 82 Personnel Budgeted: None The major change in this budget is the elimination of the Senior Admin. Assistant position which had previously been charged to this budget. Staff services provided in relation to Traffic and Transportation are currently being charged to Public Works Administration since there is not one specific individual assigned to Traffic and. Transportation L42 Environmental Enhancement — Pg. 83 Personnel Budgeted: None This division was created to account for activities related to the State's Environmental Enhancement` Program. The moneys expended from this budget have a direct revenue offset from the State. In previous years these programs have included the planting of trees along the freeways and the creation of firebreaks on the City's hillsides. This year nothing has been identified for this program. . Landscape Maintenance - Pp_ 84 Personnel Budgeted: None This division is responsible for the maintenance of the City's street trees and parkway maintenance along the City's main thoroughfares. This year parkway maintenance and litter abatement have been combined into the other maintenance contracts. 10 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM Date: June 1, 2000 To: Honorable Mayor and City Council Via: Terrence L. Belanger, City Manager Mayor Deborah H. O'Connor and Councilmember Carol Herrera, Finance Committee From: Linda G. Magnuson, Finance Director Subject: FY00-0 I Municipal Budget —Finance Committee Recommendations On Wednesday, May 31, 2000, the Finance Committee met to discuss the FY00-01 Municipal Budget. The discussion focused. mostly on the Supplemental List previously supplied to the City Council. The following represents the recommendations of the Finance Committee. The Finance Committee was in favor of implementing all of the proposed Citywide increases in salaries and benefits. This includes -a $25/ino increase in the cafeteria benefit, changing the retirement benefit from the 2% at 60 formula to the 2% at 55 formula, and a 3% cost of living adjustment. They were also in favor of the Proposed reclassifications of staff and salary adjustments of staff as recommended by the City Manager. The City Clerk division's request for conversion of City files and documents to permanent electronic storage was placed on hold pending further discussion. This includes the part-time Records Coordinator position and associated scanner. Discussion points included impacts on other departments, whether the project could be spread out over several years, and what are the savings in storage costs. The Chamber of Commerce proposed contract was discussed and it was recommended that the contract be revised to combine all activities into one contract amount rather than broken apart. It was reaffirmed that the City video should be removed from the Communications and Marketing budget at this time. Instead of hiring a Media Specialist, the possibility of hiring an additional MIS professional was discussed and supported. The development of an information technology strategic plan was discussed. This involves the analysis of the City's current computer systems and proposed systems. It was recommended that $50,006be included in the budget to cover the cost of this program. Page 2 Finance Committee Budget Recommendations The animal control contract increase was put on hold pending additional information from the Humane Society. The Finance Committee recommends that the Spanner Banner Support Pole project be reconsidered. Instead of spanner banners, it was decided that possibly an electronic marquee would be a better way to disseminate City information and advertise City community events. Staff was requested to research the estimated cost and it was found that the sign at Mt. SAC cost $90,000 (not including $20,000 for hardwiring of sign) and the sign at Rowland High School was retrofitted from an existing marquee at a cost of $30,000. The Planning Intern position is recommended, as well as the increase in hours for the two CS Coordinator positions is also being recommended. Due to the proposed information strategic plan project, it is recommended that the Permit and Land Use Tracking Computer System (Planning) and the Recreation Program Registration System be put on hold pending the computer system analysis findings. The Finance Committee recommends that $100,000 be budgeted for the Neighborhood Street Tree Program (first year of a five year program). In addition to the items contained on the "Supplemental List" there were a couple of other programs discussed. Itis recommended that the City continue its support of community organizations via its Community Organization Support fund at the established level of $20,000 per year. It was also recommended that the Community Services Foundation be supported via an amount for start up costs of approximately $5,700, and an allocation of approximately $20,000 to aid in grant writing. There was also a discussion of funding the purchase of the "Are You Okay?" program at a cost of approximately $5,500. This program would be administered by the Volunteer Patrol from the new Sheriff's service center. CITY OF DIAMOND BAR FY2000-2001 Municipal Budget Supplemental List General - City Wide Personnel Increases Cafeteria Increase 2% at 55 Retirement Benefit 3% Cost of Living Adjustment Cost of implementing all options - incremental retirement differential (see individual departments for salary adjustments) City Manager Division Senior Admin Assistants -Salary Adjustment City Clerk Division Conversion of City files & documents to permanent electronic storage Note:7he proposed program is a two year program, second year cost is estimated to be $162,370 - Part -time Records Coordinator - to implement conversion of files High speed duplex scanner for PT Records Coordinator Finance Division Reclassification of Account Clerk I I to Senior Account Clerk General Government Chamber of Commerce Contract - Admin Support Chamber of Commerce Contract - New Resident WelcomeProgram Chamber of Commerce Contract - New Business Welcome Program Fixed Asset inventory '& infrastructure valuation Relocation of City Hall to AQMD Building Leased Space Communications & Marketing Division Chamber of Commerce Contract - Advertising Media Specialist - Position City Video for Marketing and Economic Development Animal Control Division Increase in Animal Control Contract Included Not included in Budget in; Budget 14,300 60,250 73,260 1,700 74,550 74;960 8,250 8,250 0 185,200 21,900 6,000 0 213,100 3,950 3,950 0 12,000 8,000 4,000 cost unknown cost unknown 0 24,000' 12,000 72,950 50,000 62,000 72,950 7,250 7,250 0 CITY OF DIAMOND BAR FY2000-2001 Municipal Budget Supplemental List Page 2 Included Not included Transfers -Out in Budget in Budget Transfer out - Community Organization Support Fund 20,000 Transfer out - Capital Improvement Projects Fund Sycamore Cyn Landslide Repairs 80,000 Spanner Banner Support Poles 100,000 Community Civic Center 2,500,000 2,700,000 0 Planning Division Development Services Assistant - Salary Adjustment .3,950 Planning Intern 13,250 Permit and Land Use Tracking Computer System (rough est of cost) 50,000 3,950 63,250 Community Services -Admin Community Services Assistant - Salary Adjustment 3,950 3,950 0 Recreation Division Reclass, 'Secretary to Admin Secretary 3,950. Increase two PT CS -Coordinator from 20hrs to 30hrs 23,750 Recreation Program Registration System 40,000 Recreation Program Registration System - Server 10,000 Recreation Program Registration System - Annual Maint Contract 5,000 Recreation Program Registration System - Training 12,000 3,950 90,750 Public Works - Admin Division Reclass Deputy Public Works Director to Public Works Director 14,050 Development Services Assistant - Salary Adjustment 3,950 Reclass 314 -time Engr Tech to Assistant Engineer 23,500 41,500 0 Landscape Maintenance Division Ndighborhood Street Tree Program - 5 year Implementation Plan (with an annual upkeep amount of $17,000) Grand Totals 500,000 0 500,000 2,909,350 1,039,010 F | MR,...... 3 Prop C - Transit Tax The City receives twenty percent of the 1/2% Prap C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA); and are distributed to Los Angeles Countycities on a proportional population basis.. The funds are to be used the improving,; expanding and maintaining public transit services. These expenditures must be consistant with; the County's "Congestion Management Program. Prop A - Safe Parks Program Funds' tran.sfered to the City as a result of the 1992' L.A. County Safe Neighborhood Parks Act. I These funds.are to be used;.to improve, preserve and restore parks. STATE GRANTS 5 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2000-2001 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES Property Taxes 2,078,000 2,179,000 0 Other Taxes 31720,000 3,810,000 0 -State Subventions 2,581,800 2,919,840 0 From Other Agencies 447,03Q 0 0 Fines and Forfeitures 377,500 380,500 0 Current Services Charges 1,539,480: 1,871,850 0 Use of Money & Property 698,500 714,000 ` 0 Transfers -in Other Funds 1,062,100 1,029,765 0 Reserved Fund Balance 1,275,713 2,865,000 - 0 Total Estimated Resources 13,780,123 15,769,955 0 APPROPRIATIONS City Council 140,570 156,500 0 City Attorney 464,348 240,000 0 City Manrager - 372,040 485,720 0 City Clerk 272,850 243,550 ' 0 Finance 287,100 291,750 0 General Government _ 816,904 640,700 0 'Communications & Marketing 496,219 596,250 0 Law Enforcement 4,157,300, 4,194,500 0 Volunteer Patrol 12,000 12,000 0 Fire 7,360 7,360 0 Animal Control 66,000 72,500 0 Emergency Preparedness 53,915 44,050 0 Community DevJPlanning 487,987 531,815 0 Building & Safety 428,000 580,000 0 Community Services 2,021,293 1,950,595 0 Public Works/Engineering 1,727,902 1,624,200 0 Transfer -Out Other funds 994,000 3,030,000 0 Total Appropriations 12,805,788 14,701,490 0 NET CHANGE IN FUND'13ALANCE 0 974,335 1,068,465 -9 (Revised) CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 2000-2001 1998-11999 City Manager City Council Adjusted Budget.. Recommended Approved Property Taxes 30010 Current Secured 1,800,000 1,900,000 , 30020 Current Unsecured 160,000 160,000 30050 Supplemental Roll 110,000 110,000 30200 Misc. Property Taxes 1,000- 2,000 30250 Interest Penalties..& Delinquencies 7,000 7,000 2,018,000 2,170,000 0 Other Taxes 31010 Sales Tax . 2,500,000 2,600,000 31200 Transient Occupancy Tax 380,000 380,000 31210 Franchise Tax 650,004 650,000 31250 Property Transfer Tax 190,000' 180,000 3,720,000 ' 3,810,000 0 Subventions -State: 31350 Motor Vehicle in Lieu 2,550,000', 2,888,640 31450 Homeowners Exemption 30,000" 30,000 31800 Off Highway Tax 1,800 1,200 2,581„800 2,919,840 ' 0 From Other Agencies 31820 FEMA Revenue 20,000 31885 ERAF Revenue 140,000 31890 Environmental Enhancement Pgm 11,330 31900 Intergovt Revenue - Other Cities 275,700 447,030 03Q 0 0 Fines & Forfeitures 32150 Traffic Fines 250,000 250,006 32200 General Fines 15,000 20,000 32230 Parking Fines 60,000 60,000 32250 Vehicle Impound Fees 12,000 10,000 32270 False Alarm Fees 40,000 40,000 32350 Graffiti Restitution- 500 500 377,500 380,500 0 Current Service Charges: Building Fees. 34110 Building Permits 289,200 404,200 34120 Plumbing Permits 25,200 37,200 34130 Electrical Permits 48,080 55,100 34140 MechanicalPermits 19,800 24,800 34200 Permit Issuance Fee 40,750: 46,250 34250 Inspection Fees 15,600 13,100 34300 Plan Check Fees 262,200 372,200 34350 SMIP fees -3,500 5,000 12 (Revised) CITY OF 01AMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 2000-2001 1998-1999 City Manager City Council Adjusted Budget Recommended Approved Planning Fees: 34410 Environmental Fees 10,000 10,000 34430 Current Planning Fees 100,000 100,000 " 34500 Miscellaneous Planning Permits Engineering Fees: 3461`0 Engr- Plan Check Fees 60,000 50,000 34620 Engr - Permit Issuance Fee 4,000 4,000 34630 Engr - Encroachment Fees 15,000 15,000 34640 Engr -Inspections Fees 135,000 135,000 - 34650 Engr,-,Solis Review 10,000 20,000 34660 Traffic Mitigation - Engineering 14,150 > 15,000 34665 Industrial Waste Fees 10,000 10,000 Recreation Fees: 34720 Community Activities 30,000. 30,000 34730 Senior Activities 12,000 12,000 34740 Athletics 90,000 123,000 34760 Fee Programs 90,000 ' 110,000 34780 Contract Classes 185,000 210,000 34800 Special Event Fees 70,000 70,000 1;539,480 1,871,850 0 Use of Money and Property: 36100 Interest Earnings 650,000 675,000 36600 Returned Check Charges 500 500 36610 Rents & Concessions 30,000 ', 25,000 36630 Sale of Fixed Assets 1,000 36640 Sale of Promotional Items 2,500 2,500 36650 Sale of Printed Material 6,500 6,500 36660 Donations 3,000 3,000 36900 Miscellaneous Revenue 51000 1,500 698,500 714;000 0 Transfers In -Other Funds: 39111Transfer In - Gas Tax Fund 905,800 848,950 39113 Transfer In - Prop C Fund 51000 5;000 39126 Transfer In - COPS Fund 151,300 175,815 1,062,100 ' , 1,029,765 ` ;0 Fund Balance Reserve 1,275,713 2,865;000 GENERAL FUND TOTAL 15,769,955 0 13,7$0,123 13 (Revised) CITYOF DIAMOND BAR DERARTMENT, Legrsfatrve ESTIMATED EXPENDITURES N Summary FY 2000-2007 4RGANtA'I�bN,€. 1}i7.-4010 tb404U 199.9-00 t-;',. City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 ' Salaries 444,200 546,220 0 40020 Over -Time Wages 4,000. 4,000 0 40070 City Paid Benefits 8,020 10,530 0 40080' ` Retirement 65,690 75,150 0 40083 Worker's Comp. Exp. 5,000 4,300 0 40085 Medicare 6,500 8,000 0 40090 Cafeteria. Benefits 94,710 116,600 0 TOTAL PERSONNEL ' '" '`628,120 764,820 0 SUPPLIES 41200 Operating Supplies 5,850 6,300 0 41300 Small Tools & Equipment 200 200 0 TOTAL SUPPLIES 6,050 6,500 0 OPERATING EXPENDITURES 42110. Printing 1,500 - 500 0 42112 < Photography 600 , ' 600 0 42115' Advertising 6,000 6,500 0 42125 Telephone 3,050 3,050 0 42200 Equipment Maintenance 1,100 1,100 0- `42310 Fuel 2,200 2,000 0 42315 Membership & Dues 2,200 2,200 D 42320' Publications 990 1,100 0 42325 Meetings 7,650 7,650 0 42330 ` Travel-Conferences47,000 38,000 0 ` 42335 Travel -Mileage & Auto Allow. 8,500 12,450 0 s 42340 Education & Training 2,450 2,800 0 = 42390 Elections 45,000 0 0 42395 Misc Expenditures 50 0 0 TOTAL OPERATING EXP. 128,290 77,950 0 PROFESSIONAL SERVICES 44000 Professional Services 59,000 62,000 0 -44020' Prof Svcs - General Legal 90,000 90,000 0 ' 44021 Prof Svcs- Special Legal 374,348 150,000 0 44030 Prof Svcs -Data Processing TOTAL PROF SVCS 523,348 302,000 0 CAPITAL OUTLAY 46200 Office Equipment 0 6,000 0 46235 Computer' Equip -Software 2,000 8,500 0 46240; Communications Equipment 2,000 0 0 4,000 14,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) 0 DEPARTMENT TOTAL 0 1,249,808 1,125,770 22 23 CITY OF DIAMOND BAR l3EPARTMENT Legislat�vr� ESTIMATED EXPENDITURES DIV N:, City Cs�tarl FY 2000-2001 13RGANIZATI4N # Ofl14ti10 199940 City Manager City Council Adjusted Budget ''Recommended Approved PERSONNEL SERVICES 40010 Salaries 24,000 30,000 40070 City Paid Benefits 2,820 ' 3,90fl 40080 Retirement 3,300 411,50 40083 Workers Comp. Exp: 200 200 40085 Medicare 350 450 40090 Cafeteria Benefits 31,200 40,500, TOTAL PERSONNEL 61,870 79,200 0 SUPPLIES 41200 Operating Supplies 2,000 1,500 TOTAL SUPPLIES 2,000 1,500 0 OPERATING EXPENDITURES 42110 Printing 1,500 500 42112 Photography 600 600 42125 Telephone 1,000 1,000 42315 Membership & Dues 100 100 42320 Publications 200 100 42325 Meetings 4,500 4,500 42330 Travel -Conferences 22,000 20,000 42335 Travel -Mileage & Auto Allow 7,750 12,000 42340 Education & Training 11000 1,000 42395 -Misc Expenditures 50 TOTAL OPERATING EXP. 38,700 39,800 0 PROFESSIONAL SERVICES 44000 Professional Services ` 36,000 36,000 TOTAL PROF SVCS 36,000 36,000 0 CAPITAL EXPENDITURES 46240 Communications Equipment 2,000 2,000 0 0 DIVISION TOTAL 0 140,570 156,500 23 CITY OF DIAMOND BAR Ig�statie a1=PAR�rIVIENT' V ESTIMATED EXPENDITURES., neY FY 2000-2001 Ea1GAICtEAT10N flo I -o20 1999140' City' ahaige,r City Council Adjusted Budget ReCgmrnended Approved PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 90,000 90,000 44021 Prof Svcs - Special Legal 374,348 150,000 TOTAL PROF SVCS '_ 464,348 240,000 0 DIVISION TOTAL 464,348 240,000 0 i 2`4 CITY OF DIAMOND BAR Legislalr�re DEPARTMENT ESTIMATED EXPENDITURES 61VrSlON City Maneger FY 2000-2001?RGAidIZa4TIN # 001 X030 1999-00^ City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 278,150 374,170 40020 Over -Time Wages 2,000 2;000 40070 City Paid Benefits 3,050 4,300 40080 Retirement 43,590 51,450 40083 Worker's Comp. Exp. 3,650 ' 3;250 40085 Medicare 4,050 5,450. " 40090 Cafeteria Benefits 39,750 51;400 TOTAL PERSONNEL 374,240 492,020 0 SUPPLIES 41200 Operating Supplies 2,000 2;000 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 2,100 2,1-00 0 OPERATING EXPENDITURES 42125 Telephone 1,500 1,500 42200 Equipment Maintenance 1,000 1,000 42310 Fuel 2,200 2,000 42315 Membership &Dues 1,200 1,200 42320 Publications 700 700 42325 Meetings 3,000 3,000 42330 Travel -Conferences 22,000 15,000 42335 Travel -Mileage & Auto Allow 500 200 42340 Education & Training 600 1,000 TOTAL OPERATING EXP. 32,700 25,600 0 PROFESSIONAL SERVICES 44000 Professional Services 3,000 6,000 TOTAL PROF SVCS ' 3,000 6,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) DIVISION TOTAL 0 372,040 485,720 25 CITY OF DIAMOND B R Leg atnte DEPAR'C1&W ESTIMATED EXPENDITURES: IulsrOly Crtjr FY 2000-2001 #O 199x9-00 , f City Manager city Council Adjusted"Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 142,050 142,050 40020 Over -Time Wages, 2,000 2,000 40070 City Paid Benefits 2,150 2,350 40080 Retirement 18,800 19,550 40083 Worker's Comp. Exp. 1,150 830 40085 Medicare 2,100 2,100 40090 Cafeteria Benefits 23,760 24,700 TOTAL PERSONNEL 192,010 193,600 " j SUPPLIES _ 41200 operating Supplies 1,850 2,800 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 1,950 2,900 t) OPERATING EXPENDITURES 42115 Advertising 6,000 6,500 42125 Telephone 550 550 42200 Equipment Maintenance 100 100 i' 42315 -Membership & Dues 900 900 42320 Publications 90 300 42325 Meetings 150 150 42330 Travel -Conferences ' 3,000 3000 42335 Travel -Mileage & Auto Allow 250 250 42340 Education & Training 850 800 42390 Elections 45,000 0 TOTALOPERATING EXP. 56,890 12,550 0 PROFESSIONAL SERVICES 44000 Professional Services 20,000 20,000 44030 Prof Svcs -Data Processing TOTALPROF SVCS 20,000 20,000 0 CAPITAL OUTLAY 46200 Office Equipment 6,000 ` 46235 Computer Equip -Software 2,000, 8,500 2,000 14,500 0 ALLOCATED COSTS 48500 Alfoc. Costs -Redevelopment DIVISION TOTAL i 0 272,850 243,550 i 26 CITY OF DIAMOND BAR .Department -Admin: &Support 29 CITY OF DI IVI ON D BAR . Att tt�n support:::. t EPARTINIEN E ESTIMATED EXPENDITURES DI1tISIt N SuramarYr FY 2000-2001 0.! G ., 12 ATI Rt #. 11131 4050:40-1095 1999-00 City Manager City Council Adjusted,,Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 382,650 402,750 0 40020 Over --Time Wages 4,000 4,000 0 40030 Part -Time Salaries 0 0 0 40070 City Paid Benefits 5,400 6,000 0 40080 Retirement 51;550 55,400 0 40083 Worker's Comp. Exp. 3,150 2,400 0 40085 Medicare 5,600 5,850 0 40090 Cafeteria Benefits 58,970 63,800 0 40093 Benefits Administration 4,200 4,200 0 TOTAL PERSONNEL 515,520 544,400 0 SUPPLIES` 41200 Operating Supplies 22,800 25,8Q0, 0 41300 Small Tools & Equipment 450 450 0 41400 Promotional Supplies 25,500 26,000 0 TOTAL SUPPLIES 48,750 52,250 0 OPERATING EXPENDITURES <' 42100 Photocopying 10,600 10,000 0 42110 Printing 51,000 57,500 0 42111 Printing -Pre Press Svcs 14;000 10,000 0 42112 Photography 500 1,000 0 42113 Engraving Svcs 3,000 3,000 0 42115 Advertising 62,254 54,400 0 42120 Postage 45,500 45,000 0 42121 Mailing Services 3,500 5,000 0 42125 Telephone 34,500 34,500 0 42126 Utilities 750 750 0 42128 Banking Charges 7,000 8,000 0 42130 Rental/Lease of Equipment ` 22,500 21,000 0 42140 Rental/Lease of Real Prop 245,500 246,500 0 42200 Equipment Maintenance 11,000 12,000 0 42205 Computer Maintenance 4,500 7,000 0 42210 Maint. of Grounds/Bldgs 20,000 25,000 0 42310 Fuel 21000 2,000 0 42315 Membership & Dues 31,600 31,100 -0 42320 Publications 5,350 5,000 0 42325 Meetings 37;650 22,650 0 42330 Travel -Conferences 36,000 31,000 0 42335 Travel -Mileage & Auto Allow 900 650 0 42340 Education & Training 25,500 19,500 0 42345 Employment Physicals 5;500 6,000 0 42355 Contributions -Comm Groups 5,000 5,000 0 42395 Misc Expenditures 5,500 2,000 0 TOTAL OPERATING EXP. 691,104 665,550 0 29 CITY OF DIAMOND BAR Admrn &support DEPAR><MENT ESTIMATED EXPENDITURES i31VISIQItI Summary FY 2000-2001 " " ORG 1 11ZATtE?N aQ1-4050 to res. I. 1999-00 ,, , City Manager City Council; Adjustetl Budget_ Recommended,Approved PROFESSIONAL SERVICES 44000 Professional Services 1621800 177;500 0 44010 Prof Svcs-Acctg & Auditing 47,000 '' 42,000 0 44030 Prof Svcs -Data Processing 15,000 20,000 ". " 0 i TOTAL "PROF SVCS 224,800 239,500 0 CONTRACT SERVICES 45000 Contract Services 24,000 3,600 0 TOTAL CONTRACT SVCS. 24,000. ' 3,60G';."'0 ry CAPITAL OUTLAY 46200 Office Equipment 3,500 0 0 46220 Office Equip -Furniture 5;897 1,000 0 46230 Computer Equip -Hardware 66,399 38,000 0 46235 Computer Equip -Software . 17,350 17,500 0 46240 Communications Equip 1,000 0 0 46250 Misc Equipment 40,503 500 0 46310 Bldg improvements -Civic Ctr 0 5,000 0 134,649 62,000 0 ALLOCATED COSTS 48500 AIIoc Costs -Redevelopment (38,600) (38,600) 0 DEPARTMENT TOTAL o 1,600,223 1,528,700 i; I J` 30 31 CITY OF DIAMOND BAR:,, Adl &Support , DEPAl2TMEN"C ESTIMATED EXPENDITURES QfVE510N i=Trance. FY 2000-2001 ORGANfiZATfON # 001-4050 1999-00 City Manager City Council` Adjusted Budget ' Recommended Approved PERSONNEL SERVICES 40010 Salaries 182,400 185,800 40020 Over --Time Wages 2,000 2,000 40030 Part -Time Salaries 40070 City Paid Benefits 2,650 2,950 40080 Retirement 24,100 25,550 40083 Norkees Comp. Exp. , 1,500 = 1,100 40085 Medicare 2,650 2,700 40090 Cafeteria Benefits 30,000. - 31,1?00 TOTAL PERSONNEL 245,300 251,200 0 SUPPLIES 41200 Operating Supplies 1,300 1,300 41300 Small Tools & Equipment 200 200 TOTAL SUPPLIES 1,500 1,500 0 OPERATING EXPENDITURES 42110 Printing 4,000 4,000 42315 Membership & Dues 1,000 1,100 42320 Publications 350 500 42325 Meetings 150 150 42330 Travel -Conferences 6,500 5,000 42335 Travel -Mileage & Auto Allow - 400 400 42340 Education & Training 1,000 1,500 TOTAL OPERATING EXP. ` 13,4001 12,650 '0 PROFESSIONAL SERVICES 44000' Professional Services 3,000 3,000 44010 Prof Svcs-Acctg & Auditing 27,006 22,000 44030 Prof Svcs -Data Processing 13,000 20,000 TOTAL PROF SVCS 43,000 45,000 0 CAPITAL OUTLAY 46200 Office Equipment 2,500 2,500, 0 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (18,600) (18,600) DIVISION TOTAL 0 287,100 291,750, 31 CITY OF, DIAMOND BAR i]EPaRTMEN'. Amin & upport .` ESTIMATED EXPENDITURES t]IVISIN General CaoVk FY'2000-2001 ` t RGAl11IZATiON 00I X090 7999-00City Manager City Council 'adjusted Budget;, ; Recommended Approved ` PERSONNEL SERVICES 40070 City Paid Benefits 200 40080 Retirement 1,000, 40083 Workers Comp Exp 40093 Benefits Administration 4,200 4,200 TOTAL PERSONNEL 5,400 4 200 0 SUPPLIES 41200 Operating Supplies 18,000 20,000 41300 Small Toots & Equipment 250 250 41400 Promotional Supplies 10,000 10,000 TOTAL SUPPLIES 28,250 30,250 0 OPERATING EXPENDITURES 42100 Photocopying 10,600 10,000 42110 Printing 13,000 15,000 42113 Engraving Svcs 3,000 3,000 421,15 Advertising 44,754 15,000 42120 Postage 30,000 25,000 42121 Mailing Services 1,000: 1,000 42125 Telephone 33,500 33,500 42126 Utilities 750 " 750 42128 Banking Charges 7,000 8,000 42130 Rental/Lease of Equipment 19,000 17,000 42140 Rental/Lease of Real Prop 243,000 245,000 42200 Equipment Maintenance 11,000 12,000 42210 Maint. of Grounds/Bldgs 20,000 25,000 42310 Fuel 2,000 2,000 42315 Membership & Dues 27,000 28,000 42320 Publications 2,500 2,500 42325 Meetings 35,000 20,000 42330 Travel -Conferences 123,500 20,000 42340 Education & Training 17,500 16,500 42345 Employment Physicals „ ,. _ 5,500 6,000 42395 Mise Expenditures 5,500 1,000 TOTAL OPERATINGEXP. 555,104 506;250 0 PROFESSIONAL SERVICES 44000 Professional Services 149,800 75,000 44010 Prof Svcs-Acctg & Auditing 20,000 20,000 44,030 Prof Svcs -Data Processing 2,000 TOTAL PROF SVCS 171,800 95,000 0 32 33 CITY OF DIAMOND BAR Admin Support: DEP RT ESTIMATED EXPENDITURES t 1VIS1aN General Gavle FY 2000`=2001 0RGAN1 #ITI (# .... 001 X090. .. 1999-00 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45000 Contract Services 12,000 TOTAL CONTRACT; SVCS. 1`2,000 0 0 CAPITAL OUTLAY 46200 Office Equipment 1,000 46220 Office Equip -furniture 5,897 46235 Computer Equip -Hardware 1,950 46240 Communications Equip 1,000 46250 Misc Equipment 34,503 46310 Bldg Improvements -Civic Ctr 5,000 44,350 5,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL 0 816,904 640,700 33 CITY OF DlAMQlV D BAR Adrnin & Support, QEPARMENT ESTIMATED EXPENDITURES fIUISIC?N from & Mki�ng FY 2000-2001RGAIVZAT1N 1999-0&: itY Mena er City Council Adjusted Budget Recommended Approved , PERSONNEL SERVICES 4001.0 Salaries 200,250 216,950 40020 Over -Time Wages 2,000 2,000 40070 City Paid Benefits 2,550 3,050 40080 Retirement 26,450 29,850 40083 Worker's Comp. Exp. 1,650 1,300 40085 Medicare 2,950 3,150 40090 Cafeteria Benefits 28,970 32,700 TOTAL PERSONNEL 264,820 289,000 0 SUPPLIES 41200 Operating Supplies 3,500 4,500 41400 Promotional Supplies ' 15,500 16,000 TOTAL SUPPLIES 19,000 20,500 0 OPERATING EXPENDITURES 42110 Printing 34,000 381500 42111 Printing. -..Pre Press Svcs 14,000 10,000 42112 Photography 500 1,000 42115 Advertising 17,500 39,400 42120 Postage 15,500 20,000 42121 Mailing Services 2,500 4,000 42125 Telephone 1,000 1,000 42130 Rental/Lease of Equipment 3,500 4,000 421.40 Rental/Lease of Real Prop 2,500 1,500 42205 Computer Maintenance 4,500 7,000 42315 Membership & Dues 3,600 2,000 42320 Publications 2,500 2,000 42325 Meetings 2,500 2,500 42330 Travel -Conferences 6;000 6,000 42335 Travel -Mileage & Auto Allow 500 250 42340 Education & Training 7,000 1,500 42355 Contributions -Comm Groups , 5;000 51000. 42395 Misc Expenditures 0 1,000 TOTAL OPERATING EXP. 122,600 146,650 0 PROFESSIONAL SERVICES 44000 Professional Services 10,000 99,500 TOTAL PROF SVCS 10;000 99,500 0 CONTRACT SERVICES 45000 Contract Services 12,000 3,600 TOTAL CONTRACT SVCS. ` 12,000 3,600 0 34 35 CITY OF DIAMOND BAR DI��Ri'I�I�nIT adrmnsupport ESTIMATED EXPENDITURES Dl fl8l01 Com Mk. FY 2000-2001 C)ttGANI?.ATlt3fil # 001 495 1999-00 City Manager City Council Adjusted Budget Recommended Approved CAPITAL OUTLAY 46220 Office Equipment-Fumiture 1,000 46230 Computer Equip -Hardware 64,449 38,000 46235 Computer Equip -Software 17,350 17,500 46250 Misc Equipment 6,000 500 87,799 57,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (20,000y (201000) DIVISION TOTAL 596,250 0 496,219 35 CITY OVIDIAMON,D' BAR Department -Public Safety CITY OF DIAMOND BAR. i DEPARTIyIENT Public Safety ESTIIVIAT D EXPEfVDITURES I)IVt510N Summary FY 2000-2001 ORCAIVti±i4718N #n 001-4411 to 4440 , 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40083 Worker's Comp. Exp.:" 5,000 5,000 0 TOTAL PERSONNEL 5,000 5,000 0 SUPPLIES 41200 Operating Supplies 12,000 10,000 0 41300 Sn3allTa6 4Equipment 1,000 1,000 0 TOTAL SUPPLIES 13,000 11,000 0 OPERATING EXPENDITURES 42110 Printing 500 500 0 42125 Telephone 2,200 2,200 0 42126 Utilities 375 300 0 42130 Rental/Lease - Equipment 2,800 2,800 0 42140 Rental/Lease - Real Prop 1,000 1,000 0 _42200 Equipment Maintenance " 5,500 5,500 0 42310 Fuel 0 0 0 42315- Membership & Dues 3,000 3,000 0 I - 42320Publications 500 250 0 ' =42325 Meetings ` 3,500 3,500 0 42340 Education & Training 1,000 1,000 0 TOTAL OPERATING EXP. 20,375 20,050 0 PROFESSIONAL SERVICES 44040Emergency Prep-Coordinatn 16,640 17,000 0 TOTAL PROF SVCS 16,640 17,000 0 CONTRACT SERVICES 45401 CS -Sheriff Department 3,942,800 3,975,000 0 45402 ° CS -Sheriff /Special Evts 140,000 140,000 0 45403, Contract Svcs -Animal Cntri 66,000 72,500 0 45404' Contract Services -Fire Dept 7,360 7,360 0 F ; 45405 CS -Parking Citation Admin 5,000 5,000 0 45410 CS -Crossing Guard Svcs 65,000 70,000 0 TOTAL CONTRACT SVCS. 4,226,160 4,269,860 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 7,400 500 0 46240 Communications Equipment 3,500 3,500 0 " 46250 Misc Equipment 4,000 3,500 0 46310 Bldg Improvements -Civic Ctr 500 0 0 15,400 7,500 DEPARTMENT TOTAL 0 4,296,575 4,330,410 38 CITY OF DIAMOND BAR Pufsi�c Safety �Er'ART4ENT ESTIMATED EXPENDITURES DIVISION Law Enforcement :' FY 2000-2001 ORGANIZATION<# OOf.44 C 199940. City Manager City Council Adjusted Budget Recommended', Approved OPERATING EXPENDITURES 42200 Equipment Maintenance 4,000 4'-Oooelll 42325 Meetings 500 500' TOTAL OPERATING EXP. 4,500 4,500 0 CONTRACT SERVICES 45401 CS-Sheriff Department 3,942,800 3,975,000 45402 CS-Sheriff /Special Evts' 140,000 440,000': 45405 CS-Parking Citation Admin 5,000 5,000' 45410 CS-Crossing Guard Svcs 65,000 701000- TOTAL CONTRACT SVCS. 4,152,800 4,190,000' 0 DIVISION TOTAL 0 41157,300 4,194,500 39 CITY OF DIAMOND BAR DEPARIMENI Pt[bl�c Sa1et ESTIMATED EXPENDITURES DNISI�N VoiunteerPatrol . FY 2000-2001 0R. ANIZATIQN #. 001-4415 199940' ° City Manager City Council Adjusted Budget ; Recommended Approved PERSONNEL SERVICES` 40083 Worker's COMP.. Exp. 5,000 5,U00 ' TOTAL PERSONNEL 5,000 5,000 0 I� SUPPLIES' 41200 Operating Supplies 2,000 2,000 41300 Small Tools & Equipment 500 500 , TOTAL SUPPLIES 2,500 2,500. 0 i OPERATING EXPENDITURES 42125 'Telephone 1,000 11000 42200 Equipment Maintenance 500 500 42310 fuel 42325 Meetings 3,000 3,000 TOTAL OPERATING EXP. 4,500 4,500 0 DIVISION TOTAL 12,000 0 12,000 x , i j 40 CITY OF DIAMONDBAR .: . eEalrMNr ESTIMATED EXPENDITURESI" ' DIVISION Etre Protection FY 2000-2001 V ORGAIIZAT ON #: 001 1999-00 City Manager City Council Adjusted Budget ' Recommended Approved CONTRACT SERVICES 45404 Contract Services -Fire Dept7,360 I�, 7,360 TOTAL,CONTRACT SVCS. 7,350 7,360 0 DIVISION TOTAL 0 I� 7,360 7,360 41 CITY OF DIAMOND BAR Putil�cSa#ety DEPARTMENT ESTIMATED EXPENDITURES biVi it3N lin rna� Control FY 2000-2001 rtt " 1999-00' City Manager City`tro , no Agt;sted Budget Recommended Approved CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 66,000 72,500 TOTAL CONTRACT Svcs.:,"66,000 72,500. 0 DIVISION TOTAL 0 66,000 72,500 r' i j ,j 1 42 CITY OF DIAMOND BAR Psafety - 00ARTMENr ESTIMATED EXPENDITURES IIIViiSI EmergericyFrep FY 2000-2001oRGANTZATicN# .. 0014440 :.. 1999-00 City Manager City Council; Adjusted Budget Recommended Approved SUPPLIES 41200 Operating Supplies 10,000 8,000 41300 Small Tools &`Equipment 500 500 TOTAL SUPPLIES 10,500 8,500 0 OPERATING EXPENDITURES 42110 Printing 500 500. 42125 Telephone 1,200 1,200 42126 Utilities 375 300 42130 Rental/Lease -Equipment 2,800 2,800 42140 Rental/Lease - Real Prop 1,000 1,000 42200 Equipment Maintenance 1,000 1,000 42315 Membership & Dues 3,000 3,000 42320 Publications 500 250 42340 Education & Training 1,000 1,000 TOTAL OPERATING EXP. 11,375 11,050 0 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 16,640 17,000 TOTAL PROF SVCS, 16;640 17,000 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 7,400 500 46240 Communications Equipment ' 3,500 3,500 46250 Misc Equipment 4,000 3;500 46310 Bldg Improvements -Civic Ctr 500 15,400 7,500 DIVISION TOTAL 0 53,915 44;050 43 CITY OF DIAMOND BAR Tran�fe-�u D�pARTnnrt�NT ESTIMATED EXPENDITURES DiVISJON ` Trans€ees-Out : .>. . FY 2000-2001 ORGN12•ATION 1999-2000 • City Manager City Council Adjusted Budget Recommended Approved OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 20,000 20,000, 49250 Transfer Out-CIP Fund 680,000' 2,680,000 49510 Transfer Out -Self Ins Fund 214,000 250,000 49520 Transfer Out -Equip Replcmt' 80,000 80,000 - DIVISION TOTAL 994,000 3,030,000 0 CAPITAL PROJECTS INCLUDE: 10899 Sycamore Canyon -Landslides Repair 80,000 15600 Spanner Banner Support Poles -One Site 100,000 13899 Community Civic Center 2,500,000 2,680,000 ti 47 CITY OF DIAMOND BAR C?eve{opmentSvcs' DEPARTEN MT . ESTIMATED EXRENDITURES DIVISION Summary FY 2000-2001 O}GANIZATION"# .041=5210to 5220: 1999-00 City Manager'' City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 46010 Salaries 237,100 250,015 0 40020 Over -Time Wages 4,000 4,000 0 40030 Part -Time Salaries 0 0 p' 40070 City Paid Benefits 3,500 3,900 0 40080 Retirement 31.350 " 34,350 0 ' 40083Worker's Comp.' Exp. 2,700 3,450 0 40085 Medicare 3,450 3,650 0 ` 40090 Cafeteria Benefits 39,500 41,400 0 TOTAL PERSONNEL 321,600 340,765 0'` SUPPLIES 41200 Operating Supplies 4,100 5,500 0 TOTAL SUPPLIES 4,100 5,500 0 OPERATING EXPENDITURES 42110 ` Printing 6,000 7,000 0 - 42115' Advertising 4,925 6,000 0 42200 Equipment Maintenance 1,800 3,000 0 42310 Fuel 1,500 21000 0 42315: Membership & Dues 1,200 1,500 0 42320 Publications 1,80Q 2,000 0 42325` Meetings 800 800 0 42330 Travel -Conferences 8,000 8,000 0 42335' Travel -Mileage &'Auto Allow 500 750 0 ' 42340 Education& Training 1,500 3,000 0 ' TOTAL OPERATING EXP. 28,025 34,050 "` 0 PROFESSIONAL SERVICES 44000 Professional Services 50,000 50,000' 0 ; 44100 Commission 'Compensation 7,000 7,000 0 44110 Commission Comp-SEATAC 1,000 1,000 0 44220 Planning - General Plan 25,000 35,000 0 44240 Prof Svcs - Environmental. 26,262 30,000' " 0 44250 Planning -Projects 40,000 40,000 0 TOTAL PROF SVCS 149,262 163,000" 0 CONTRACT SERVICES 45000 Contract Services 428,000 580,000 0 - 45213 ` CS -Code Enforcement 4,000 4,000 0 ' TOTAL CONTRACT SVCS. 432,0,00 584,000 0 ' CAPITAL OUTLAY 46220 Office Equipment -Furniture 1,000 0 0 46230 Computer' Equip -Hardware 0 4,500 0 1,400: 4,500` 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (20,000) (20,000) 0 DEPARTMENT TOTAL 0 915,987 1,111,815 53 CITY OF DIAMOND BAR VARTMENT� Deuelopmen# Sues ESTIMATED .EXPENIJITURES` . I3IVISION Planning FY 2000-2001 ., 4RG11ZP4T1Ohl 1999-00 ',C ity Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 237,100 250,015 40020 Over -Time Wages 4,000 4;000 40030 Part -Time Salaries 40670 City Paid Benefits 3,500 3,900 40080 Retirement 31,350 34,350 40083 Worker's Comp. Exp. 2,700 3,450 40085 -Medicare 3,450 3,650 . 40090 Cafeteria Benefits 39,500 41,400 TOTALPERSONNEL 321,600. 340,765 0 SUPPLIES, 41200 Operating Supplies 4;100 5,500 TOTAL SUPPLIES 4,100 5,500 0 OPERATING EXPENDITURES ` 42110 Printing ° 6:' 000 , 7,000 42115 Advertising 4;925 6,006'' 42200 Equipment Maintenance 1,800 3,000 42310 Fuel 1,500 2,000 42315 Membership & Dues 1,200 1,500 42320 Publications 1,800 2,000 42325 Meetings 800 800 42330 Travel -Conferences 8,000 8,000 42335 Travel -Mileage & Auto Allow 50Q; 750 42340 Education & Training 1,500 000 TOTAL OPERATING EXP. 28,025 34,050 0 PROFESSIONAL. SERVICES 44000 Professional Services 50,000 50,000 44100 Commission Compensation 7,000 7,000 44110 Commission Comp-SEATAC 1,000 1,000 44220 Planning - General Plan 25,000 35,000 44240 Prof Svcs - Environmental 26,262 30,000 44250 Planning - Projects 40,000 40,000. TOTAL PROF SVCS 149,262: 163,000 0 CONTRACT SERVICES J 45213 CS -Code Enforcement 4,000 4,000 I TOTAL CONTRACT SVCS. 4,000 4,000 0 CAPITAL OUTLAY 46220 Office Equipment -Furniture 1,000 :. 46230 Computer Equip -Hardware 4,500 1,000 41500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (20,000) (20,000) DIVISION TOTAL 487,987 5313815 U 1 54 CITY OF DIAMOND BAR' ©evelopmentSvcs aEE�ARfitUfENT': ESTIMATED EXPENDITURES i?IwISIAI� Budding & Safiety :: FY' 2000-2001 QRGAN1ZATtON # 001 5220 19W00 City Manager City Council' Adjusted Budget Recommended Approved CONTRACT SERVICES 45000 Contract Services 428,000 580,000 TOTAL CONTRACT SVCS. 428,000 580,000 0 DIVISION TOTAL 0 428,000 580,000 55 CITY"OF DIAMOND,'RAR Department -Community Services • `Park Administration CITY OF DIAMOND BAR vcs ESTIMATED'EXPEWITURES Dli€f,SICIN Summary FY 2000-2001 ,. OIGANIiA►T1DN 001 5310 to 5350 19994000 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 334,050 416,450` 0 40020, Over -Time Wages 4,500 8,900` 0 40030 Part -Time' Salaries 159,050 234,950 0 40070 City Paid Benefits 6,470 9,650 0 40080' Retirement 49,150 69,300' 0 40083 ` Worker's Comp. Exp. 13,280 18,900 0 40085 Medicare 9,400 18,600 0 40090 Cafeteria Benefits 48,700 101,900 0 TOTAL PERSONNEL 624,600 878,650 0 j SUPPLIES y 41200 Operating Supplies 63,113 66,600 0 " 41300 Srnall Tools & Equipment 2,500 3,500 0 I TOTAL SUPPLIES n,65,613 70,100 0 I� OPERATING EXPENDITURES 42110 Printing 11,520 44,900 0 42112 Photography 1,000 1,200 0 42120 Postage Charges 7,000 9,200 0 42121 Mailing Services 900 1,100 0 42125 Telephone9,220 , 9,705 0 - 42126 Utilities 213,380 � 231,260 0 42130 Rental/Lease of Equipment, 3,690 9,690 0 42140 Rental/Lease of Real Prop 119,770 100,000 0' -42200 Equipment Maintenance 4,700 3,100 0 42205 Computer Mainenance 0 0 0 42210 Maint. of Grounds/Bldgs 65,706 94,050 0 42310 Fuel 4,200 4,540 0 42315 "Membership&Dues 1,190 1,390 0 42320' Publications 175 200 0 42325 Meetings 550 550 0 42330 Travel -Conferences 6,000 8,000 0 42335 Travel -Mileage & Auto Allow 21650 2,250 0 42340 Education & Training 16,060 4,060 0 42353 Anniversary Celebration 36,500 31,000 0' 42354 Millennium Celebration 106,500 0 0 42410 Admissions -Youth Activities 12,000 15,000 0 TOTAL; OPERATING EXP. 622,711 = 571,195 0 PROFESSIONAL SERVICES 1 44000 Professional Services 3,200 6,200 0 ` 44100 Commission Compensation { 3,000 3,000 0 58 5:9 CITY OF DIAMOND BAR GornrnunitySvcs DEPARTIJENT ESTIMATED -EXPENDITURES pIUISIOt*F Summary FY 2000-2001 OFtGANI�ATION !# I3D 15310 to 535D 1999-2000 City Manager City Council Adjusted Budget Recommended` AQproed 44300 Special Studies, 65,200 1,000 0 TOTAL PROF SVCS 71,400 10,200 0 CONTRACT SERVICES 45518 CS-Storm Damage 450 450 0 45300 CS-Community Svcs 502,274 313,000' 0 45305' CS-Concerts in the Park'_ 20,000 20,000 0 ; 45310 CS-Excursions 50,000 50,000 0 TOTAL CONTRACT SVCS. 572,724 383,450 0 CAPITAL OUTLAY 46230 Computer Equip-Hardware 0 0 0 46235 Computer` Equip-Software 0 0- 0 46250 Misc Equipment 32,147 37,000 0 46410 Capital Improvements 32,098 0' 0 64,245 37,000' 0 DEPARTMENT TOTAL 0 2,021,293 1,950,595 5:9 CITY OF DIAMOND BAR DEPARTMENT; Corrrmun,tysvcs ESTIMATED EXPENDITURES DV1sION PatksAdmn FY 2000-2001 ORGANlZi4TIQN,#� 5311}, 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 165,750 ° 164,800 40020 Over-Tjme Wages 1000, 2,000 40030 Part -Time Salaries. 61;050 69;750 40070 City Paid Benefits 2,300 2,500 40080 Retirement 21;900 22,650 40083 Worker's Comp. Exp. 7,400 s 9,650 40085 Medicare 7,100 7,750 40090 Cafeteria Benefits 26;000 26,900 TOTAL PERSONNEL ;i 292,500 306,000 0 SUPPLIES 41200 Operating Supplies 7;925 8,000 41300 Small Tools & Equipment, 1,000 2,000 41400 Promotional Supplies TOTAL SUPPLIES 8,925 10,000 0 OPERATING EXPENDITURES 42110 Printing 42115 Advertising i 42125 Telephone 31500 3,500 42126 Utilities 6,000 0 42130 Rental/Lease of Equipment 3,140 3,140 42200 Equipment Maintenance 4,700 3,100 42210 Maint. of Grounds/Bldgs 450 450 42310 Fuel 4,200 4,540 42315 Membership & Dues 350 - 490- 42320 Publications 175 200 42325 Meetings 100 100 42330 Travel -Conferences 6,000 8,000 42335 Travel -Mileage & Auto Allow 450 450 42340 Education & Training 1,500 1,500 TOTAL OPERATING EXP..: 530,56 25 470 , 0 PROFESSIONAL SERVICES 44000 Professional Services 3,200 2,200 44300 Special Studies 52,200 ` 1,000 TOTAL PROF SVCS 55,400 3,200 0 CONTRACT SERVICES 45518 CS -Storm Damage 450 450 0 TOTAL CONTRACT SVCS. 450 450 CAPITAL OUTLAY 46250 Misc Equipment 4,400 4,400 4,400 4,400 0 DIVISION TOTAL "0 392,240 349,520 60 61 CITY OF DIAMOND BAR c nrnunDIAMOND aEPARTMENT ESTIMATED EXPENDITURES 1)1VlalQN Pain Grow Park . FY 2000-2001 €IGANtZATlCN_# 00 5311 19994000 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 421.26 Utilities 10,250 10,750 . 42140 Rental/Lease -Real Prop 18,500 42210 Nlaint. of Grounds/Bidgs 4,000 4,000 TOTAL OPERATING EXP. 32,750 14,750 0 CONTRACT SERVICES 45300 CS -Community Services 10,700 11,130 TOTAL CONTRACT SVCS. 10`,700 11,130 0 DIVISION TOTAL 0 43,450 25,880 61 CITY OF DIAMOND BAR CortmuntrySvcs IEhARTMENT ESTIMATED EXPENDITURES 41. 1VIS1t?II. tieritag� P!k FY 2000-2001AIt'fplai•...:: QR 00-3 I ;' 1999-2000° "Oity Manager CitjiCouncil Adjusted Budget , Recommencled Approved OPERATING EXPENDITURES , 42125 Telephone 720 720 42126 Utilities 12,200 12,800 42210 Maint. of Grounds/Bidgs 4;800 9,500 I TOTAL OPERATINGEXP. 17,720 23,020 0 CONTRACT SERVICES 45300 CS -Community Services 7,210 7,500 TOTAL CONTRACT SVCS. 7,210 7;500 0 CAPITAL OUTLAY I 46250 Misc Equipment 3,800 3800 0 0 DIVISION TOTAL, i l 0 28,730 30,520 62 N CITY OFF-DIAMON41D BAR .............. ESTIMATED EXPENDITURES ............. DIVISION Hentage tom Ctr' FY 2000-200'1RGAtiIZATItN p01 :31.4.. 11999-00 City Manager City'Councill Adjusted Budget Recommended,, Approved SUPPLIES 41200 Operating Supplies 6,000 6,000 TOTAL SUPPLIES 6,000 6,000 0 OPERATING EXPENDITURES 42125 Telephone 800 800, 42126 :Utilities 15,700 16,450 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 4,100 10,000 TOTAL OPERATING EXP. 20,600 27,250 0 CAPITAL OUTLAY 46250 Miscellaneous Equipment 0 10,600 TOTAL CAPITAL OUTLAY 0 10,600 0 DIVISION TOTAL 0 26,600 43,850 63,, CITY OF DIAMOND BAILEPAI�TMEN CrmmunitS�res ESTIMATED EXPENDITURES l3IVIS10N Maple6itl# :. FY 2000-2001 C)RGANIZATICN # 001.5318 , ;.: 1999-2000 City'Manager' ' City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES ' 42125 Telephone 750 925 42126 Utilities 14,000 14,700 42210 Maint. of'Grounds/Bldgs 4,600 6,600 -TOTAL OPERATING EXP. ` 19,350 22,225 0 CONTRACT SERVICES 45300 GS -Community Services 8,800 9,150 TOTAL CONTRACT SVCS. 8,800 9,150 0 CAPITAL OUTLAY 46410 Capital improvements 15,538 15,538 0 0 DIVISION TOTAL 0 43,688 31,375 65 CITY OF DIAMOW BAR communrt soca f3jEPAR'1'MENT ESTIMATED EXPENDITURES IIV1S1C1N an. l FY 2000-2001 OR..A IZAT001- 318 1999-00 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42126 Utilities 57;920 60,800 42130 Rental/Lease of Equipment 550 550 42210 Maint. of Grounds/Bldgs 11,900 15,900 TOTAL OPERATING EXP. 70,370 77,250 0 CONTRACT SERVICES 45300 CS -Community Services 30,680 32,000 TOTAL CONTRACT SVCS. 30,680 32,000 0 . CAPITAL OUTLAY 46250 Misc Equipment 2,000 0 2,000 0 DIVISION TOTAL 1, 0 101,050 111,250 j 66 CITY OF DIAMOND BAR Cirnint#y Svcs:; aEPA�tTM1=N 1` ESTIMATED EXPENDITURES DIVISION Peterson Park FY 2000-2001 RGANIZATIC N # 001 5319 1999=2000 City Manager City Council' Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 600 600 42126 Utilities 29,000 31,000 42210 Maint. of Grounds/Bldgs 5,800 5,800 TOTAL OPERATING EXP. 35,400 37,400 0 CONTRACT SERVICES 45300 CS -Community Services 17,840 18,610 TOTAL CONTRACT SVCS.'—,17,840 18,610 0 CAPITAL'OUTLAY 46410 Capital Improvements 0 0 0 DIVISION TOTAL 0 53;240 56,010 67 CITY OF. DIAMOND BAR I�ARr:>ulEruT Carnrnun�ty Svcs ESTIMATED EXPENDITURES ©IViS14C Reagan 1�arlc FY 2000-2001kROANIZATI4N 1999'-2000 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 900 960 42126 Utilities 16,400 18,000 42210 ;Maint. of Grounds/Bldgs 4,500 12,500 TOTAL .OPERATING "EXP. 21,800 31,460 0 CONTRACT SERVICES 45300 GS -Community; Services 12,420 12,920 TOTAL CONTRACT SVCS. 12,420 12,920 0 CAPITAL OUTLAY 46250 Misc Equipment 4,000 . 46410 Capital Improvements 16,560 0. 0 DIVISION TOTAL 44,380 0 54,780 CITY OF DIAMOND BAR Communysvcs.: D1=PAR'iMEN1' ESTIMATED EXPENDITURES Qi1/IS[N FY 2000-2004 LaRArIZATICN Ui11 X325 1999-00 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES' 42126 Utilities 9,230 9,700 42210 Maint. of Grounds/Bldgs 800 TOTAL OPERATING EXP.' 10,030 11,500 0 CONTRACT SERVICES.' 45300 CS -Community Services 4,400 4,580 TOTAL CONTRACT SVCS. 4,400 : - 4,580 0 CAPITAL OUTLAY 46250 Misc Equipment 0 0 0 DIVISION TOTAL 0 14,430 16,080 69 i CITY OF DIAMOND BAR. tiCorrimub4 secs ESTIMATED EXPENDITURES I]IVISION Summrtndge FY 2000-2001 fRGAIVIZATI3N 001 5328 1999-2000 City Manager City Council Adjusted Budget , Recommended - Approved OPERATING EXPENDITURES , 42125 Telephone 42126 Utilities 27,200 28,560 42210 Maint. of Grounds/Bldgs 8,500 8,500 TOTAL OPERATING EXP. 35,700 37,060 0 CONTRACT SERVICES r 45300 CS-Commun_iServices 24,540 25,600tY TOTAL CONTRACT SVCS. 24,540 25,600 0 CAPITAL OUTLAY 46250 Misc Equipment 10,000 0 ;' 10,000 0 DIVISION TOTAL 72,660 0 60,240 I a 70 CITY O F D IAM O I' D BAR -v> ESTIMATED EXPENDITURES I tVISlON S+eamor Cynfl#s: FY 2000-2001 ;.: , E�RGANIZATIE�N.# , :. OEl1.�$31....`- 1999-Q0 City Manager City Council Adjusted Budget Recommended - Approved OPERATING EXPENDITURES 42125 Telephone 1,950 2,200 42126 Utilities 15,480 16,500 42210 Maint. of Grounds/Bldgs 10,256 19,000 TOTAL OPERATING EXP. 33,686 37,700 0 CONTRACT SERVICES 45300 CS-Community Services 22,564 18,900 TOTAL CONTRACT SVCS. 22,564 18,900 0 CAPITAL OUTLAY 46250 Misc Equipment 2,744 2,744 " 0 0 DIVISION TOTAL 0 58,994 56,600 71 CITY OF DIAMOND.BAR CommunftiSvcs (DEPARTMENT` ESTIMATED EXPENDITURESReereat10r) FY 2000-2001 CIRGANIZATION # 001 X350 1999-46,; , : City Manager City Council Adjusted Budget:,'Rec'o►nmended Approved PERSONNEL SERVICES 40010 Salaries 168,300 251,650 40020 Over -Time Wages 3,500 6,900 40030 Part -Time Salaries 98;000 165,200 ' 40070 City Paid Benefits 41170 7,150 40080 Retirement 27,250 46,650 40083 Worker's Comp. Exp. 5,880 9,250 40085 Medicare 2,300 10,850 40090 Cafeteria Benefits ` " 22,700 - 75,000 TOTALPERSONNEL 332,100 572,650 0 " SUPPLIES 41200 Operating Supplies 49,188 52,600 41300 Small Tools & Equipment _ ; 1,500 1,500 TOTAL 'SUPPLIES 50,688 54,100 0 OPERATING EXPENDITURES 42110 Printing 11,520 44,900 42112 Photography 1,000 1,200 42120 Postage Charges 7,000 9,200 42121 Mailing Services 900 1,100 42140 Rental/Lease of Real Prop 101;270 100,000 42205 Computer Maintenance 42315 Membership &'Dues 840 900 42325 Meetings 450 450 42335 Travel -Mileage & Auto Allow ' 2,200 1,800 42340 Education & Training 14,560 2,560 42353 Anniversary Celebration 36,500 31;000 42354 Millennium Celebration 106,500 42410 Admissions -Youth Activities 12,000 15,000 TOTAL OPERATING EXP. 294,740 208,110 0 PROFESSIONAL SERVICES 44000 Professional Services 4,000 44100 Commission Compensation 3;000 3,000 44300 Special Studies 13;000 TOTAL PROF SVCS 16,000 7,000 0 CONTRACT SERVICES 45300 CS -Community Svcs 363,120 172,610 45305 CS -Concerts in the Park 20;000 20,000 45310 CS -Excursions 50,000 50,000 TOTAL CONTRACT SVCS, 433,120 242,610 0 72 73 CITY OF DIAMOND BAR >� nEPA1�r11NT ESTIMATED EXPENDj'TRE' $ DIWISION; Summary FY 2000-2001 ORGANIZA7iOh1. 00_-5510 io 5558.: 1999-2000 City Manager City Council Adjusted Budget ;Recommended Approved PERSONNEL SERVICES 40010 Salaries 258,850 300,000 0 40020 Over -Time Wages 2,000 2,000 0 40030 Park -Time Salaries 23,340 0 0 40070' City Paid Benefits 3,700 4,400 0 40080 Retirement 37,250 41,300 40083' Worker's Comp. Exp, 2,650 6,100 0 40085` Medicare 4,200 4,400 0 40090 Cafeteria Benefits 41,670 46,850 0 ' TOTAL -,PERSONNEL 373,660 405,050 0 SUPPLIES 41200 Operating Supplies 5,000 6,000 0 41250 Road Maint Supplies 3,500 5,000 0 41300 Small Tools & Equipment .. 1,500 2,000 0; TOTAL SUPPLIES 10,000 13,000 0 OPERATING EXPENDITURES 42110 Printing _ 7,500 6,000 0' 42115 ' ' Advertising .° 1,100 1,100 0 42126 Utilities 50,000 50,000 0 42130 RentaULease of Equip 0 1,000 0 42200 Equipment Maintenance 1,000 1,000 0 42310 Fuel 500 500 0 42315 Membership & Dues 750 1,350 0 42320 Publications 700 600 0 42325 Meetings 1,000 1,000 0 42330 Travel -Conferences 2,800 2,500 0 42335 Travel -Mileage & Auto Allow 100 100 0 42340 Education & Training 2,150 3,750 0 42360 Graffiti Reward Program 500 500 0 TOTAL OPERATING EXP. 68,100 69,400 0 PROFESSIONAL SERVICES 44000 Professional Services 9,500 9,500 0 44100 Commission Compensation 3,000 3,000 0 44230 Planning -Pavement Mgt 51000 5,000 0 44240 Prof Svcs -Environmental 20,000 25,000 0 44520 Prof Svcs -Engineering 0 10,000 0 TOTAL PROF SVCS 37,500 52,500 0 CONTRACT SERVICES 45221 > CS - Engineering 25,673 15,000 0' 76 CITY OF DIAMONDBAR QEM,rl�ir=�iT ESTIMATED EXPENDITURES DIVISION Summary FY 2000-2001 ORGANIZATIION 001 3zO to 5550% ; 1999=2000 City Manager City Council Adjusted Budget Recommended Approved 45222 CS'- Traffic 20,300 10,000 0 45223 CS -Plan Checking 93,230 37,500 0 45224 CS'- Soils 2,500 2,500 0 45226 CS - Surveying 1,500 1,500 0 45227 CS - Inspection 161,955 106,250` 0 45500 CS'- Public Wks 11,330 0 0 45501 CS - Street Sweeping 120,000 125,OOG 0 45502 ' CS - Road Maintenance ` ;300,000 300,000 0 45503 ' CS'- Parkway Maint 6,500 0'` 0 45506 ' CS - Striping & Signing 89,500 90,000 0 45507- CS - Traffic Signal Maint' 153,495 165,000 0 45508 CS - Vegetation Control 56,000 56,000 0 45509 CS - Tree' Maintenance 105,153 100,000 0 45510 CS - Tree Watering 23,000 23,000 0 45512 CS`- Storm Drainage 7,500 7,500 0 45520 CS - Graffiti Removal 35,000 35,000' 0 45521 CS - Litter. Abatement 10,100 0 0 45522 CS`- Right of Way Maint 50,000 50,000' 0 45530 CS - Industrial Waste 12,000 12,000 0 ' TOTAL CONTRACT SVCS. 1,284,736 1,136,250 0 CAPITAL OUTLAY 46200 Office Equipment 1,000 1,000 0 46220 Office Equip-Fumiture 7,106 1,000' 0 46250 Misc Equipment 800 1,000 0 8,906 3,000 0 ALLOCATED COSTS 48500 Alloc. Costs-Redevelopment (55,000) (55,000) 0 DEPARTMENT TOTAL 0 1,727,902 1,624,200. 77 CITYOF DIAMOND- BAR PubliaK Wflrks DEPARTIIAENT ESTIMATED EXPENDITURES DIVISION Pubho tntics Adrnn ' FY, 2000-2001 RGaAi1ZATIDN # 001;5 0 199942000" City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 134,100 194,900 40020 : Over -Time Wages 2,000 2,000 40030 Part -Time Salaries 23,340 40070 City Paid Bene 2,000 2.,800 r ,, 40080 Retirement 20,900 26,800. , 40083 Worker's Comp. Exp.' 1,600 2;250 40085 Medicare2,300 2,850 40090 Cafeteria Benefits 22,700 29,850 TOTAL PERSONNEL 208,940 261,450 0 SUPPLIES. 41200 . Operating Supplies 5,000 6,000. > 41250 Road Maint Supplies 9 ; 3,500 41300 Small Tools & Equipment 1,500 TOTAL SUPPLIES < 10,000 6;000 0 . OPERATING EXPENDITURES, 42110. Printing 3,000 3,000 42115 Advertising 1,000 1,000 42126 Utilities 50,000 50,000 42200 Equipment Maintenance 1,000 42310 Fuel 500 42315 Membership & Dues 400 1,000 42320 Publications 700 600 42325 Meetings 42330 Travel -Conferences '1,500 1,500 42340 Education & Training 1,400 3,000 TOTAL OPERATING EXP. 59,500 - 60,100 0 PROFESSIONAL SERVICES 44000 Professional Services 5,000 5,000 44230 Planning -Pavement Mgt 5,000 5,000 44240 Prof Svcs -Environmental 20,000 25,000 TOTAL PROF SVCS - 30,000 35,000 0 CONTRACT SERVICES 45221 CS - Engineering 15,440 10,000 45223 CS - Plan Checking 855 0 45227 CS - Inspection 151,955 101,250 45501 CS - Street Sweeping' 45502 CS - Road Maintenance 45506 CS - Striping & Signing 45507 CS - Traffic Signal Maint i 78 (Revised) CITY OF DIAMOND BAR Pbrcw�rks ti�rI�AR�rrEluT ESTIMATED EXPENDITURES DtWtS1OAi Pub1�c Wtca.Adrnin;" FY 2000-2001 ORGAN"1ZATION #' 001 5.... 1999-2000 City" Manager City Council Adjusted Budget Recommended Approved 45512 CS - Storm Drainage 45522 CS - Right of Way Maint 45530 CS - Industrial Waste ' 12;000 12,000 TOTAL CONTRACT SVCS. '" 180,250 123,250 0 CAPITAL OUTLAY 46200 Office Equipment 1,000 11000 46220 Office Equip -Furniture 7,106 1,004 46250 Misc Equipment 800 1,000 8;906 3,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (55,000) (55,000) DIVISION TOTAL 0 442;596 433,800 7'9 (Reviged) CITY OF DIAMOND BAR Pubic Works DEPARTMENT ESTIMATED EXPENDITURES p11/IS19N Engjneertng FY 2000-2001 ORiGAtttZATIaN 1 999-2000,1 11City Manager City Council ,"Adjusted Budget ` Recommended Approved PERSONNEL SERVICES 40010 Salaries 101,700 57,650 40070 City Paid Benefits 1,450 800 40080 Retirement 13,450 7,950 40083 Worker's Comp. Exp. 850 "- 800 40085 Medicare 1,500 850 40090 Cafeteria Benefits 16,320 8,500 TOTAL PERSONNEL 135,270 76;650 0 OPERATING EXPENDITURES, 42315 Membership & Dues 250 250 42325 Meetings 500 _ 500 42330 Travel -Conferences 800 500 42335 Travel -Mileage & Auto Allow' 100 100 " 42340 Education & Training 750 _ , 750 TOTAL OPERATING.EXP. - 2,400 2,100 0 CONTRACT SERVICES 45221 CS - Engineering 10,233 5,000 45223 CS - Plan Checking ' 92,375 37,500 45224 CS - Soils 2,500 2,500 45226 CS - Surveying 1,500 1,500 45227 CS -inspection 10,000 5,000 , TOTAL CONTRACT SVCS. 116,608 51,500 0 DIVISION TOTAL 0 254,278 130,250 80 . CITY OF DIAMOND BAR PutltcWo ks DEPAIz NIEI��. ESTIMATED EXPENDITURES DtVISiON Rodd Maintenance FY 2000-2001 i}RGANiZATII:?N 5x54..: . 1999-2000 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 47,450 40070 City Paid Benefits 800 40080 Retirement 6,550 40083 Worker's Camp. Exp. - 2,950 40085 Medicare 700 40090 Cafeteria Benefits 8,500 TOTAL PER 0 66,950 0 SUPPLIES 41250 Road Maintenance Supplies % 5,000 41300 Small Tools & Equipment 2,000 TOTAL SUPPLIES 0 7,000 0 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 1,000 42200 Equipment Maintenance 1,000 42310 FueIr 500 TOTAL OPERATING EXP. 0 2,500 0 Professional Services 44520 Prof Svcs - Engineering 10,000 0 10,000 0" CONTRACT SERVICES 45501 CS -Street Sweeping 120,000 125,000 45502 CS -Road Maintenance 300,000 300,000 45506 CS -Striping & Signing 89,500 90,000 45507 CS -Traffic Signal Maint 153,495 165,000 45512 CS -Storm Drainage 7,500 7,500 45522 CS -Right of Way Maint 50,000 50,000 TOTAL CONTRACT SVCS. ' 720,495 737,500 0 DIVISION TOTAL 0 720,495 823,950 8`1 (Revised) CITY OF DIAMON C BAR Pti#?l,c Works fiEPAFtTMEN T ESTIMATED EXPENDITURES u ' ' dIV1SION Traffiic � Transprtri° FY 2000.-2001, -•1999=2000 City Manager City Council; Adjustsd'Budget ;,Recommended Approved PERSONNEL SERVICES 40010 Salaries 23,050 40070 0 City Paid Benefits. 250 40080 Retirement 2,900 " 40083 Worker's Comp. Exp. 200 , 40085 Medicare 400 40090 Cafeteria Benefits„ , ;. 2,650 TOTAL PERSONNEL 29,450 0 0 OPERATING EXPENDITURES 42110 Printing 4,500 3,000 42115 Advertising 100 100 42315 Membership & Dues 100 100 42325 Meetings 500 500 42330 Travel -Conferences 500 500 TOTAL OPERATING EXP. `; 5,700 4,200 0 PROFESSIONAL, SERVICES 44000 Professional Services 4,500 4,500 44100 Commission Compensation 3,000 3,000 TOTAL PROF SVCS 7,500 7,500 0 CONTRACT SERVICES 45222 CS - Traffic 20,300 ` 10,000 TOTAL CONTRACT SVCS. 20,300 10,000 0 DIVISION TOTAL 0 62,950 21,700 ;82 CITY OF DIA.MON.D BAR rcworks ESTIMATED EXPENDITURES IIVISIQN Envrrr►nt! Enhncrn FY 2000-2001 ORGANIZATION.:# 001 '5556 1999-2000 City Manager City Council Adjusted Budget Recommended Approved° CONTRACT SERVICES 45500 Contract Services 11,330 TOTAL CONTRACT SVCS. 11,330 0 0 :DIVISION TOTAL 11,330 0 0 83 CITY OF D1AI1itIOND BAR Public Works DEPaFtTMEN7' ESTIMATED EXPENDITURES i)tuiS10N Lantlscape Ma�nf FY 2000-2001 N aRGANIZA71t# 001,-555$ .;. 1999= CITY OF 'DIAMOND BARuND TYPE 'General l=und' SPECIAL FUNDS BUDGET FUNCTION L�braryServ�ces FY 2000-2001FtNl� LIBRARY SERVICES FUND FUND DESCRIPTION: This fund was establised in FY 95-96 to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. In FY 95-96 the City implemented a computer system in which the City has provided furniture, computers, printer, and modern access., This budget reflects an upgrade to the computer system. This FY there is also a transfer, to the C!P fund of $50,000 to contribute toward the development of the new Community/Senior Center: ` 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 104,813 95,033 36100 Interest Revenue 6,000 6,000 TOTAL 110,813' 101,033 PERSONNEL SERVICES 5355-40010 Salaries 4,200 4,410 5355-4Q070 City, Paid Benefits 100 80 5355-40080 Retirement 550 610 5355-40083 Workers Comp Expense 50 30 5355=40085 Medicare Expense 60 70 5355-40090 Cafeteria Benefits 820 850 5,780 6,050 _ OPERATING EXPENDITURES 5355-42125 Telephone 1,200 1,300 5355-42205 Computer Maintenance 1,500 1,500 1,500 1,500 - CAPITAL OUTLAY 5355-46230 Computer Equip -Hardware 6,500 7,500 5355-46235 Computer Equip - Software ` 2,000 1,000 8,500 8,500 _ TRANSFERS -OUT 9915-49250 Transfer Out-- CIP 50,000 - 50,000 FUND BALANCE RESERVES 25500 Reserve 95,033 34,983 Total Fund Balance Res. 95,033 34;983 - TOTAL 101,033 110,813 CAPITAL PROJECTS INCLUDE: 13899 Community/Senior Center 50,000 86 87 OF DIAMOND BAR IuNla TfPSpc[al Revenue °. EV SPECIAL FUNDS BUDGET FUI�ICTLQN. Street Maa7tlConst: FY 2000-2001FUI5ID GAS TAX FUND FUND: DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be'recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. 1999-2600 City Manager City Council' Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500- AppropFund Balance 3,413,640 1,225,700 31705> Gax Tax - 2105 446,810 363,100 31710 Gas Tax - 2106 271,285 220,420 31720 Gas Tax - 2107 625,510 468,980 31730 Gas Tax - 2107.5 7,500 7,500 36100 Interest Revenue 150,000 150;000 TOTAL 4,914,745 2,435,700 TRANSFERS OUT 9915-49001 Transfer to General Fund 905,800 848;950 - 9915-49250 Transfer to CIP Fund 3,063,000 1,150,000 Total Capital Outlay' 3,968,800 1,998,950 0 FUND BALANCE RESERVES 25500 Reserve 945,945 436,750 Total Fund Balance Res, 945,945 436,750 0 TOTAL 4,914,745 2,435,700 0 CAPITAL PROJECTS INCLUDE: Seal - Area #3 01401 SlurryS 380 000 , Prospectors Rd-Sunset.Xing to Gldn"Sp9 s Dr 360,000 15401 Area 3 - Residential Street Improvements 350,000 14799 City Wide School Safetymaffic Improvements 50,000 Gidn Spgs Dr Silvan Glen Rd -Design 10,000 1,150,000 90 (Revised) CITY OF DIAMOND BARr_ Fl3(�13 TI�PE $penal Revenue SPECIAL FUNDS BUDGET Ft►NCTION PublicTransp0rtn ' FY 2000-2001t�taf PROPOSITIQN A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established.to account for these revenues and approved project expenditures_ This FY it is proposed that the City sell $700,000 in Prop k- funds to contribute toward the developmentof the proposed Community/Senior Center. 1999-2000 City Manager - City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 1,951,868 1,326,318 . 31310 Transportation Tax 668,100 718,300 '" 34850 Transit Subsidy Prgrm Rev - 427,000 430,000 36100 Interest Revenue 90,000 90;000 TOTAL 3`,136,968 2,564;618 - PERSONNEL SERVICES XXXX-40010 Salaries 41,850 32,100 XXXX40020Over-Time Wages 1,000 XXXX-40070City Paid Benefits 900 850 XXXX40080Benefits 5,550 4;450 XXXX-40083Workers Comp Expense 350 200 XXXX-4068SMedicare Expense 650 500 ; XXXX-40090Cateteriaa Benefits . 9,850 8,550 59,150 47;650 - OPERATING EXPENDITURES" 5553-42315 Membership &Dues 7,500, 7,500 7,500` 7,500 _ CONTRACT SERVICES 536045310 CS - Excursions 37,000 37,000 5360-45315 CS - Holiday Shuttle 3,000 3,000 5553-45527' Bus Bench Maintenance 7,000 7,000 5553-45528'Publ Transit Svcs 4,000 4,000 5553-45529` Para -Transit Dial,a Cab 302,000 310,000 5553-45553, Transit Subsidy Program 130,000 " 130,000 5553-45535 Transit Subsidy -Fares 427,000 430,000 910,000 921,000 - CAPITAL EXPENDITURES 5553-46420 Misc. Capital Improvements 9,000 9,000 MISC EXPENDITURES 4090-47230 Contr to Other GoAs, 670,000 770;000, 670,000 770;000, - TRANSFERS OUT 9915-49250 Transfer to CIP Fund 315,000 200,000 315,000' 200,000 0 FUND BALANCE RESERVES 25500 Reserve 1,175,318 618,468 1,176,318 618,468 0 TOTAL 3,146,968 2,564;618 - CAPITAL PROJECTS INCLUDE: 13499 BCR-Pthfndrto,Sthrly CLmt 150,000 Gldn Spg-Toritoto Temple 50,000 91 200,000 CITY OF DIAMOND BAR' pt,NDTYPE Spe6 Revenue SPECIAL BUDGET--- FUNeTtal ;StrlantlConst -FUNDS FY2000-2001 i FiJNO. #...: PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gax Tax -funds from Los Angeles County. These fundsmust be used for street -related purposes such as construction, rehabilitation or maintenance. These projects must be transit related improvements. l In order to spend these funds, the City must submit the project to the Countyfor prior approval. 1999-2000. City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 2,040,003 1,358,800 31320 - '" Transportation Tax 554,800 595,950 Prop C -Discretionary. Funds 1;236,000 1,312,000 36100 Interest Revenue 100,000 100,000 " TOTAL' 3,930,803 3,366,750 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 5,000 5,000 9915.49250 Transfer to CIP Fund 3,091,000 2,835,000 3,096,000 2,840,000 - - FUND BALANCE RESERVES 25500 Reserve 839,803 526,750- 839,803 526,750 0 TOTAL 3,366,750 3;935;803 CAPITAL PROJECTS INCLUDE: 13499 BCR-Pthfndr to Sthrly CLmt 2,010,000 Gldn Spgs-Todto to Temple' 550,000 DBB Q NB 57 130,000 Gateway Ctr @ Valley .Vista,, 125,000 ' DBB @ Silver Hawk (Design} 10,000 DBB Clear Creek (Design) 10,000" 2;835,000 92 93 CITY OF DIAMOND BAR FUNIJ TYPE spec�at Revenue SPECIAL FUNDS BUDGET FUNCTION 1!4laste iWgt FY 2000-2001 FUND # 1'.. INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's'eftorts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This Inoludes the Used'Motor Oil Block Grant revenue. . 1599-2000 City Manager City Council Adjusted Budget: Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance.;, 2091113 ,:205,7'13 31870 Used Motor Oil Block Grant 19,000 19,000 34820 A8939 Admin Fees 80,000. 80;000 36100 , Interest Revenue 12,000 12,000 TOTAL 320,113 ' 316,713 PERSONNEL SERVICES 5515-40010 Salaries 27„80.0 27;150 5515-40070 City Paid Benefits 400 350 5515-40080 Retirement 3,700 3,750 5515-40083° Workers'Comp. Exp. 2507 400 5515-40085 Medicare 450 400 5515-40090 Cafeteria Benefits 4,100 3,350 Total Personnel 36,700 35,400 0 SUPPLIES 5515-41200; Operating Supplies 1,500 1,500 5515-14000 Promotional Supplies 8,000 8,000 9,500 9;500_ 0 I OPERATING EXPENDITURES . 5515-42110 Printing 10,000 10,000 5515-42115 Advertising 4,280 " 4,000 5515-42130 Rental/Lease of Equip- 720 700 5515-42315 Membership/Dues 100 100 5515-42320 Publications 100 100 5515-42325 Meetings 500 500 551542330 Travel-Conf & Meetings 500 500 5515-42340 Education & Training 500 500 5515-42355 Contributions -Com. Groups 2,500 2,500 Total Operating Exp. • pe g P 19,200 18,900 0 PROFESSIONAL SERVICES 5515-44000 Professional Services 4,000 4,000 l Total Prof. Svcs. i 4,000 4,000 0 CONTRACT SERVICES 5515-45500 CS -Public Works 45,000 45,000 Total Contract Svcs. 45,000 45,000 0 FUND BALANCERESERVES 25500 Reserve 205,713 203,913 ' Total Fund Balance Res. 205,713 203,913 0 TOTAL 320,113 316,713 0 i 94 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2000-2001 Ft11�D 118 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of A132766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund. the implementation,of air quality management plance and provisions of the California Clean Air Act of 1088. Included within this year's budget are funds for the implementation of the air quality improvement element, the City on Line program and a contribution toward the development of the Community Senior Center. 1999-2000 City Mana ercity council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 200,695 80,3816 31810 Polldon-Reduction Fees 451000 45,000 36100 Interest Revenue 42,600 10,000 TOTAL 257,695 135,386 PERSONNEL SERVICES 5098-40010 Salaries 28,350 11,850 5098-40070 City Paid Benefits 450 200 5098-40080: Retirement 3,750 1,650 5098-40083 'Worker's Comp. Exp.'260 100 5098-40085 1 Medicare 450 200 5098-40090 Cafeteria Benefits 4,900 2,150 Total Personnel 38',150 16,150 0 OPERATING EXPENDITURES 5098-42125 Telephone 3,000 3,500 5098-42205 Computer Maintenance 1,000 1,000 5098-42315 Membership/Dues 1,006, 7,500 5098-42325 Meetings 100, 100 Total Operating Exp.' 5,100 12,100 0 PROFESSIONAL SERVICES 5098-44000 Professional Services 6,500 6,500 Total Prof. Svcs. 61500 6,500- 0 CONTRACT SERVICES 5098-45500 CS -Public Works 6,559 6,000 Total Contract Svcs, 6,559 6,000 0 - CAPITAL OUTLAY 5098-46230 Computer Equip -Hardware 5,000 0 5098-46235 Computer Equip -Software 116,000 0 Total Capital Outlay 121,000 0 0 TRANSFER -OUT 9915-49250 Transfer to CIP Fund 50,000 Total Transfer out 0 50,000 0 FUND BALANCE RESERVES 25500 Reserve 80,386 44,636 Total Fund Balance Res. 80,386 44,636 0 TOTAL 0 257,695 135,386 CAPITAL PROJECTS INCLUDE: 13899 Community/Senior Center 50,000 95 CITY OF DIAMOND BAR l:TYp>= special Revenue SPECIAL FUNDS, BUDGET FUNCTION Street/Paths lmpr FY 2000-2001 FUNp #, 119 SB 821 FUND FUND DESCRIPTION; The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S8821. This fund has�,been established to account for transactions related to the receipt and expenditure of these funds. The annual,allocation of these funds have been on reserve with the County in anticipation of the improvements to Brea Canyon road. , 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 CIP'Re'serve 14,514 226 31810 SB821 Revenue -Current Yr 23,841 25,220 l s 87 00 3 21 Revenue -Reserves ` SB8 n 31810. . 7 4 , 212' ` 36100 Investment Earnings 1,500 1,500 TOTAL 126,858 101,158 TRANSFERS OUT 9915-49250 Transfer to,CIP Fund 126,632 90,000 Total Capital Outlay 126,632 90,000 0 FUND BALANCE RESERVES 25500 Reserve226 11,158: 0 Total Fund Balance Res: 226 11,158 0 TOTAL 126,858 101,158. 0 CAPITAL 'PROJECTS WCL UDE: ' ... 13499 BCR -Pathfinder to Sthrly CL 90,000 .96 CITY O F DIAMOND BAR pedal Re�eRu FUNQ TYPE SPECIAL FUNDS BUDGET FUNCTION Park Irt pro"" fn 6t FY 2000-2001' FUNt ::124 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. This fiscal Year there are transfers:to the. CIP Fund for several projects, the most significant of which is the development of the Community/Senior Center. 1999=2000 - City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 1,431,012 2,474,012 34550 Developer Fees 1,200,000 36100 Interest Revenue - 70,000 100,000 TOTAL' 2,701,012 2,574;012 CAPITAL OUTLAY 4090-46305 Land Acquisition 1;92,000 192,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 315,000 1,730,000 Total Capital Outlay 315,000 1,730,000 0 FUND BALANCE RESERVES 25500 Reserve _ 2,194,012 844,012 Total Fund Balance Res. 2,194,012 844,012 '` 0 TOTAL`, 2,701,012 0 2,574,012 CAPITAL PROJECTS INCLUDE. . 10999 Peterson Park-Irrigation/Drainage Improvements 280,000 15199 Pantera Park Ball Fid Lghtg 325,000 13899 Civic/Community Center 1,000,000 Sycamore Cyn ADA Retrofit 125,000 1,730,000 97 CITY OF DIAMOND BAR FUNQ T1lRE Special Revenue SPECIAL FUNDS BUDGET I=11NCTlON Gommenityt7eu FY 2000-2001 FtiEN ;< 125 COMMUNITY DEVELOPMENT 8LOCKi GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community" Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income. citizens. This FYthere has been $500,000 designated to assist in the development of the proposed Community/Senior Center. 1999-2000 City, Manager City Council Adjusted Budget Recommended Approved, ESTIMATED RESOURCES 31830 CDBG Revenue -Carry Over 600,140 31830 CDBG Revenue 28.3;874 370,890 TOTAL 283,874 971,030 - PERSONNEL SERVICES XXXX-4001OSalaries 41,$00 39,610 XXXX-40070City Paid Benefits 740 775 XXXX-40080 Retirement 5,660 5,540 XXXX-40083Worker's Comp. Exp. 340, 510 XXXX40085 Medicare 610 575 XXXX-40090Cafeteda Benefits 5,460 8,190 Total Personnel 57;610 55,200 0 SUPPLIES 5215-41200 Operating Supplies 4,814 1,400 Total Supplies 4,814 1,400 0 OPERATING EXPENDITURES 5215-42115 Advertising 1,200 500 5215-42120 Postage Charges 100 100 5215-42130 Rental/Lease of Equip 300 5215-42325 Meetings 500 5215-42355 Contributions -Com Groups ! 29;000 21,500 Total Operating Exp.',, 301800 22,400 0 PROFESSIONAL SERVICES 5215-44000 Professional Services 83;750 14,185 Total Prof. Svcs. 83;750 14,185 0 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 101,900 877,845 Total Transfers Out, 101;900 877,845 0 RESERVES f 31830 CDBG Resources 450,000 450,000 0 0 _ TOTAL 0 728,874 971,030 CAPITAL PROJECTS INCLUDES 15700 Sycamore Cyn Park - ADA Retrofit 300,000 13899 Community/Senior Center 500,000 Gldn Spgs Dr Sdewlk - ADA GtwyCtr to Copley 77,845 877,845 f 98 CITY OF DIAMOND BAR F[JNI TY#�E speraa( Revenue SPECIAL FUNDS BUDGET FUNCTtt3N Public Safety: FY 2000-2001; FUNQ # 126 .. '• . . CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City receives COPS grants from both the state and federal governments. The purpose of these funds are to.enhance.the City's public safety budget, and to fund special public safety related projects. The transfer to the General LFOd coversthe: cost ofa portion of the 290-D team and special services requested by the City. These special services could include traffic safety check points, bicycle patrol, and enhanced traffic enforcement around the schools. The newly opened Sheriffs service center is also funded here:• 1999-2000 City Manager City Council Adjusted`Budget Recommended Approved ESTIMATEDAMURC'ES 31850 Public Safety Grant - Federal 62,900 62,900 31855 Public Safety Grant,- State . 129,240 129,240 36100 Interest Revenue 25,000 101000 25500 Fund Balance Reserve 270,226 162,350 TOTAL' 487,366 364,490 - SUPPLIES 4411-41200 Operating Supplies';, 5,000 5,000 4411-14000 Promotional Supplies 5,000 5,000 Total Supplies 10,000 10,000 0 OPERATING EXPENDITURES ; 441`1-42125 Telephone 3,250 4411-42126 Utilities 110 1,000 4411-42140 Rntl/Lease of Real Property 14,700 4411-42200 Equipment Maintenance 2,050 1,500 4411-42210 Faint -Grounds & Bldgs 1,325 3,400 4411-42340 Education & Training 5,000 20,000 4411-42355 Contributions -Com Groups; 2,000 1,000 Total Operating Exp. 13,735 44,850 0 PROFESSIONAL SERVICES 4411-44000 Professional Svcs ; 3,500 Total Professional Svcs 3,500 0 0 CAPITAL OUTLAY 4411-46230 Computer Equip -Hardware 25,000 2,000 4411-46240 Communication Equipment 2,000 4411-46250 Misc Equipment 74,450 7,000 4411-46310 Building Improvements 1,200 Total Capital Outlay 102,650 9,000 0 TRANSFER -OUT 991`5-49001 Transfer Out -General Fund. 151,300 175,815 151,300 175,815 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 206,181 124,825 206,181' 124,825 0 TOTAL 0 487,366 364,490 CITY OF DIAMOND BAR ` FtlNDTafPE Special Revenue SPECIAL FUNDS BUDGET FUNCTION Public safety FY 2000-2001 FUND;# :: ......., . ?...... NARCOTICS ASSET'FORFEITURE FUND ' FUND DESCRIPTION.. During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to'enhance drug and law enforcement activities. 1999-2000.. " City Manager CityCouncil Adjusted Budge` Recommended ; . Apprpved<, ESTIMATED RESOURCES 36100 Interest Revenue.!,22,000- 20,000,! 25500 Fund Balance Reserve 3,26,213 331,400 TOTAL,. 348,213 351-,400. OPERATING EXPENDITURES Education and Trainin 4411-42340 'g `27 00 Total Operating Exp. 2,700 0 0 PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing ' 1,800 1,800 Total Professional Svcs 1,800 1,800 0 CAPITAL OUTLAY 4411-46250 Misc,Equipment 1,800 Total Capital Outlay 1,800 0 0 TRANSFER -OUT ` 9915-49001 Transfer -out - General Fund 10,500 Total Transfer Out 10,500 0 0 FUND BALANCE`RESERVE 25500 Fund Balance Reserve 331,413- 349,600 331,413 349,600 0 TOTAL 351,400 0 348,213 100 101 (Revised) CITY OF DIAMOND BAR FUND TYPE special Revenue: SPECIAL FUNDS BUDGET FUNCTION Lndsoape FY 2000-2001 - FUND8. LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive aspecial assessment on their property taxes. This fund accounts for this districfs operations. Funds are being accumulated tot future median and parkway improvement projects. 1999-2000 City Manager ;City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 580,742 634,878 30300 Prop Tx -Sp Assessment 261,525 261,525 36100 Interest Revenue 12,000 15,000 TOTAL 8541267 911,403 - PERSONNEL SERVICES 5538-40010 Salaries 7,120 7,120 5538-40070 City Paid Benefits 100 110 5538-40080 Retirement 950 1,000 5538-40083 Worker's Comp. Exp. 160 410 5538-40085 Medicare 110 110 5538-40090 Cafeteria Benefits 1,100 1,150 Total Personnel 9,540 9,900 0 OPERATING EXPENDITURES 5538-4211io5 Advertising 700 2,000 5538-42126 Utilities 88,300 _ 92,175 5538-42210 Maint. of Grounds/Bldgs 15,000 15,000 Total ,Operating Exp. 104,000 109,175 0 PROFESSIONAL SERVICES 5538-44000 Professional Services 44,529 6,000 Total Prof. SVCS. 44,529 '_ 6,000 0 CONTRACT SERVICES 5538-45000 Contract Services41,820 47,900 Total <Contract Svcs. 41,820 47,900 0 CAPITAL OUTLAY 5538-46410 Capital Improvements 19;500 10,800 9915-49250 Transfer to CIP Fund 0 '` 310,000 Total Capital Outlay 19,500 320;800 0 FUND BALANCE RESERVES 25500 Reserve, - Future Capital Imp 634,878 417,628:''- 17,628Total TotalFund Balance Res. 634,878 417,628 0 TOTAL 0 854,267 911,403 CAPITAL PROJECTS INCLUDE. PrkwylMedian Imprvmt-Gldn Spgs/SunsetXing 310,000 101 (Revised) „ CITY,OF DIAMOND BAR ill SPECIAL FUNDS BUDGET FUNCTION Landscape FY 2000-2001FUNu LANDSCAPE MAINTENANCE - DIST. #39 FUND' FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance - withthe Landscape and`Lighting Act of 1972: Property :owners benefiting from this district receive ` a special assessment on their property taxes. This fund accounts for this district's operations. Capital Outlay includes the replacement of irrigation controller clocks`($5,400) and the replacement of play equipment at the Longvie*North' District Mini-Park($30,000). As funds become available, it is anticipated, that each of the district's mini-park's equipment will be updated. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES,, 25500 Approp Fund Balance 155,681 186,111 303.00 Prop Tx-Sp Assessment 164,970 164,970 36100 Interest Revenue 6,000 7,000 TOTAL 326,651 358,081 - PERSONNEL SERVICES 5539-40010 Salaries 7,120' 7,150' 5539-40Q70 City Paid Benefits 100' 110 5539-40080 Retirement - 950: 1,000 5539-40083 Worker's Comp. Exp'. 160 ` 410 5539-40085 Medicare 110 110 5539-40090" Cafeteria Benefits 1,100 1,150 Total Personnel 9,540 ; 9,930 0 OPERATING EXPENDITURES_:, 5539-42115' Advertising 700 2;000 5539-42126 Utilities 59,200 ; 62,160 5539-42210 Maint. of Grounds/Bldgs 15,000 15,000 Total Operating Exp. 74,900 79,160 0 PROFESSIONAL SERVICES 5539-44000 Professional Services 6,200 6,000 Total Prof. Svcs. 6,200 ' 6;000. 0 . CONTRACT SERVICES 5539-45000 Contract Services 47,900 49,900 Total Contract Svcs. 47,900 49,900 0 CAPITAL OUTLAY 5539-46250 Misc.Equipment 5,400 5539-46410 Capital Improvements 2,000 34,000 Total Capital0utlay2,000 35,400 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 186,111 1771691 Total Fund Balance Res. 186,111 .- 177,691. 0 TOTAL 0 326,651 358,081 102 (Revised) CITY 4F DIAMOND BAR FUND T1lPE se��al Revenue . SPECIAL FUNDS BUDGET FUNC[ON Landscape FY 2000-2001 FUND... LANDSCAPE MAINTENANCE -DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance witlrthe Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost,of the operations of this special district. Capital Improvements budgeted this year includes the replacement of irrigation controller clocks ($40,000) and tree replacement ($16,000). 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 317,581 279615 30300 Prop Tx -Sp Assessment 122,157 122,157 36100 Interest Revenue 12,000 14;000 TOTAL 451,738 - 415,772 - PERSONNEL SERVICES 5541-40010 Salaries 7,120 7,150 5541-40070 City Paid Benefits 100 110 5541-40080 Retirement 950 1,000 5541-40083 Worker's Comp. Exp. 160 410 5541-40085 Medicare 110 ' 110 5541-40090 Cafeteria Benefits 1,100 1,,150 Total Personnel 9,540 9;930 0 OPERATING EXPENDITURES 5541-42115 Advertising 700 2,000 5541-42126 Utilities 64,600 67,830 5541-42210 Maint of Grounds/Bldgs 10,000 10,000 Total Operating Exp. 75,300 ` 79,830 0 PROFESSIONAL SERVICES 5541-44000 Professional Services 7,340 6,000 Total Prof. Svcs. 7,340 6,000 0 CONTRACT SERVICES 554145000 Contract Services 24,600 25,590 5541-45519 CS-Weed/Pest Abatement 15,000 15,000 Total Contract Svcs. 39,600" 40,590 0 CAPITAL OUTLAY 5541-46250 Misc Equipment 40,000 5541-46410 Capital Improvements 16,000 16,000 Total Capital Outlay 16,000 ` 56,000 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 265,992 2231422 Total Fund Balance Res. 265,992 223;422 0 TOTAL 0 413,772 415,772 103 (Revised) - O ie' O O K O O. O O M COO .: OO OO O' O O 00 O O'O . O ; O LD �G O N N 00 O - O O 00.E 0 O01 - : c) CO ._ 1. - •-, is - a o 0 0 o 0 o t o o OD 0 ro 0 00 N n N '. .D m UO i N r � N LO co O 00 O 0 0, O O O O .. J 0 ` ~ O 0L4 N N N { V N N co c.. uj t Q - .. © Q Ri q 00 O '`�` 8 - OO COOZ . F O 00mm mO LO ro [� '- Q W D O LL O O O Q D C�CL U J 3 a IL 000,00000 000000 o 000000oOoOO m 00000000000 00 0 O o o 6 a m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 C C7 O' O O U Ln Ln 0 0 0 0 0 0 LD LD c W v V 000000 Ln CD 0 0 O Ln. O d.. : M M to N N N O .- - - M '. n m.. = U ,Q N 'C7 (D M N M, N ^ An E n 4 U: N r w n W N. w C Q � t... .: w 0 CD '_ O 0 m c n Ls m w c w o a m o 01 y m D CA CC a (n ;y Q (n Q m. c m a t m b .� 2° LL c 0> c m o .°- 0 a a CC �- p D IM E D f3 O 2 � o y> m. ' c c o 0. E A' o c CC N c Xm.. Q':'U" i! T m m 6 O U m 0 t a V> D._ ro 7 .D �a a d Z _ •6 a a �%' �1'' M Y T m Y R. V1 (n ' J: c S d Y DC O U: >• N. U U d to W F Kn w N 'L-. •D w 60 m m W H ✓ m. m cc C7 C c c N. a �' W « ++ L N G.0O 0 D ~ C mU D�1U w >Q 0 w..G I- a)7. 2 a D U V C W 0 c 5. D N m Q •D U G Cn v L U C G W G m T `•'w0 vai W U m. W N W Y Y m m 07 WiCO CO D 7 'O D m Om`v�c�azQ eom`�nc�t,�nnc�c Y oOi0 o is va�mm ,mPO Ln Mmn °ter 0 0O0 LD Lo m LOO to OD co Q 4 0 4CC mm ` '3 O OO N N �' O'O :. O O 'O O LL O Q Zk N r n L O O ' 0 O O :ra p 0 'p N ,a fl N O 00 O 00 O 00 Q 00 :. It O OO W (, 00 Oo LO LO i ao m oc a o 0 0 o Z0 I Z o o 0.S Q W N LO LO am O • � 1. jLL n x 0 Q o 0 0 00 0 00 °° o m no U) C,4 icq Ln O 0000.0,Q 0 0000000 0^000 0000O O O O O O OO a 0 LO LO LA LD OO 0 O iY N M CN al x N C O Q 0 K w m c c ca U LY m O ` m CL N ` c m': D a O. CL E LL O o > a- o Ea 3 -CD :.:. I - Lor U `p d cam;? •_ ti m mO v O p@ N O ` o m c w c'0iE � E o a c d> N a a. Cn y O w W, •O Y i W mm'moo m r N 0 m n �m� C. �:,0 Ola. m.. o O. - Cn":e- .w - L2 L4 LO 'C co r' m 107 CITY OF DIAMOND BAR FUND TYKE Capal Project SPECIAL FUNDS BUDGET. Ft1NCilOCd Oapital i�roleci FY 2000-2001 FUN�r CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account fot the City capitat improvement projects which are not required to be accounted in independent funds. The. revenues in this fund will generally some from transfer -in from other funds and have been indentified for specific capital projects. 1999-2000, City ManagerCity Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 CIP Reserve 142;414 263,920 State 7ransprtn-Augmntn 321'000 - Aid to Cities 30,000 FEMA Revenue 25,000 31900 Proceeds - Sale of Prop A 200,000 500,000 34550 Developer Fees 565,000 445,000 39001 Transfer in - General Fd 680;000 2,680,000 39010 Transfer in -'Library Fund 50,000 39111 Transfer in - Gax Tax ` 2,262500 1,150,000 39112 Transfer in - Prop A Transit 250,000 200,000 39113 Transfer in - Prop C Transik 2,738;500 ' 2835,000 39114 Transfer in - ISTEA 991;500 - 39118 Transfer in - Air Quality 50,000 39119 Transfer in - SB 821 < 90,000 90,000 39122 Transfer in - Park Fees 205,000 - j 39124 Transfer in - Park Developmt 315,000 1,730,000 39125 Transfer in - CDBG 1011,900 877,845 39138 Transfer in -District 38 352,500 310,000 39610 Transfer in - RDA 68,655 TOTAL 9,215,3,14 ,= 11,305,420 - PERSONNEL SERVICES 5510-40010 Salaries 22,370 21,930 5510-40070 City Paid Benefits 220 220 5510-40080 Retirement 23950 3,510 5510-40083 Worker's Comp. Exp; 180 180 5510-40085 Medicare 330 320 5510-40090 Cafeteria Benefits 2,450 2,450 Total Personnel 20;500 28,610 0 CAPITAL OUTLAY 5510-46411 Street Improvements` 6,3411000 3,940,000 5510-46412 Traffic Mgt Improvements 960,000 670,000 5310-46415 Park & Rec Improvements 920,000 1,235,000 5510-46416 Landscape & Irrigation Imp 270,000 580,000 521546420 Municipal Buildings 500,000 4,600,000 5215-46420 Misc. Capital Improvements 81,900 146,500 Total Capital Outlay 9,072,900 11,171,500 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 113,914 105,310 Total Fund Balance Res. 113,914 105,310 0 TOTAL 11,305,420 0 9,21 108 7= CITY OF :DIAMOND BAR' �UNDTYPE• Cap�al Project SPECIAL FUNDS BUDGET lrt�NT1Ot�I Gap�tat Project FY 2000-2001 Et�Nd 250, CAPITAL IMPROVEMENT PROJECTS FUND FY99-00 CAPITAL IMPROVEMENT PROJECTS INCLUDE: STREET IMPROVEMENTS: 13499 Brea Canyon-Pathfinder-Srthly City Limit 2,250,000 Prop C (698,000) MTA -Via Prp C Fd (1,312,000) SB 821 (90,060) Prop A (150,000) 01401 Slurry Seal - Area 3 380,000 Gas Tax Golden Spgs-Torito Ln to Temple Ave 600,000 Prop C (550,000) Prop A (50,000) Prospectors Rd -Sunset Xing to Gldn Spgs 360,000 Gas Tax 15401 Area 3 - Residential Street Improvements 350,000 Gas Tax TOTAL STREET IMPROVEMENTS 3,940,000 TRAFFIC MANAGEMENT IMPROVEMENTS: 14399 Diamond Bar Bld c@ NB 57 130,000 Prop C 14699 Brea Cyn Cutoff @ SB 57 On/Off Ramp 130,000 Developer (CIP Reserves) 14799 City Wide School Safety/Traffic Improvements 50;000 Gas Tax Diamond Bar Bld Tin Dr 125,000 Developer Gateway Center @ Valley Vista Dr 125,000 Prop C Grand Ave Gldn Spgs -Modifications 50,000 Developer Diamond Bar Bld @ Silver Hawk Dr (Design) 10,000 Prop,C 109 CITY OF DiMdN'D B4R i cap,talRroJect FUNDYPE SPECIAL'FUNDS BUDGET FUNCTION Capital Protect . FY 2000-2001 CAPITAL IMPROVEMENT P,ROJECTS.FUND Diamond!.Barr Bid, 0 Clear Crk Cyn, Dr. (Design) 10,000 Prop C Gldn Spgs Dr Sylvan Glen Rd (Design) 10000 Gas Tax Interconnect Master Plan 30000 Aid to Cities TOTAL TRAFFIC MANAGEMENT IMPROVEMENTS 670,000 PARK AND RECREATION IMPROVEMENTS: 10899 Sycamore Canyon -Landslides Repairs 105,000 General Fund (80,000) FEMA (25,000) 10999 Peterson Park-Irrigation/Drainage Improvements 280,000 Park Development Fund 15199 Pantera Park --Ball Field Lighting 325,000 Park Dev Fund i 15600 Spanner Banner Support Poles -(one site) 100,000 General Fund 15700 Sycamore Canyon - ADA Retrofit 425,000 CDBG Fund (300,000) t Park Dev Fund (125,000) TOTAL PARK & REC IMPROVEMENTS 1,235,000 p BUILDINGS Community/Senior Center 4,600,000 General Fund (2,500,000) Park Dev Fund (1,000,000) CDBG Fund (500,000) Proceeds Sale of Prop A (500,000) Air Quality Fund (50,000) Library Fund (50,600) TOTAL BUILDINGS 4,600,000 110 CITYOF DIAMOND BAR FUNCtTYPE Capitai Project SPECIAL FUNDS BUDGET FUISICTION Capitat Protect FY 2000-2001 CAPITAL IMPROVEMENT PROJECTS FUND LANDSCAPE & IRRIGATION IMPROVEMENTS 15800 Median Landscaping-13138 @ Goldrush & Tin Dr 270,000 Developer Pkwy/Median Imprvmnts-Gldn Spg/Sunset Xing 310,000 LLAD 38 TOTAL LANDSCAPE & IRRIGATION IMPROVEMENTS 580,000 MISCELLANEOUS IMPROVEMENTS Gldn Spgs Sdwlk-ADA, Gateway Ctr to Copley 146,500 " CDBG Fund (77,845) RDA (68,655) . TOTAL MISCELLANEOUS IMPROVEMENTS 146;500 GRAND TOTAL -'CAPITAL PROJECTS $ 11,171,500 111 CITY OF DIAMOND BAIL FtiNDTYPE ittemal8vc SPECIAL FUNDS BUDGET FUNCTION Self Insurance FY 2000-2001Eli3� 0 SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the city will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other' City funds afforded protection; under the program based upon each of the funds exposure to liability. 1999-2000. City Manager City 11 Council Adjusted Budget RecommendedApproved ESTIMATED RESOURCES 36100 Interest Revenue 60,000 60,000 , 39001 Transfer in - General Fund 214,000 250,000 25500 Fund' Balance Reserve 1,100,520. 1,147,520 . TOTAL ' 1;374,520 1,457,520 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 214,000 237,000 4081-47210 'Insurance Deposits 13,000 13,000 0 Total Other Exp. 227,000. 250,000 FUND BALANCE RESERVE 25500 Fund. Balance Reserve 1,147,520 1,207,520 Total Fund Balance Res. 1,147,520 1,207,520 0 TOTAL 1,374,520 1,457,520 0 CITY OF, DIAMOND BAR TYPE Svc UNa Internal SPECIAL FUNDS BUDGET FUNCTION Equip Replacerrt FY 2000-2001 INa0 EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund was established last fiscal year to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. This FY it is proposed that a panel van be purchase for the purpose of hauling City equipment to and from activity locations. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 36100 Investment Revenue 2,000 39001 Transfer in - General Fund 80,000 80,000 25500 Fund Balance Reserve 44;973 TOTAL - 80,000 126,973 - FUND BALANCE RESERVE 46100Auto Equipment 35,027 20,000 25500 Fund Balance Reserve 44,973 106,973 Total Fund Balance Res. 80,000 106,973 0 TOTAL 80,000 106,973 "'0 AUTO EQUIPMENT BUDGETED: Panel Van I I 20,000 i i 115 I DIAMOND BAR REDEVELOPMENT AGENCY FUND BUDGET FUNt) T1= cRia ` FEINOTIOl\l ; ; �tedeveiapment ' FY 2000-2001 FUNp # 610 FUND DESCRIPTION: Pusuant to the California Health and Safety Code Section 33000, the City of Diamond Bar <- established the Diamond Bar Redevelopment Agency on April 2, 1996. Redevelopment is the primary tool used by cities in California to revitalize neighborhoods & business districts. As in many cities, the purpose of the Diamond Bar Redevelopment Agency is to provide a mechanism for economic development activities. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 36700 Loan Proceeds 1,729,556 429,255 30070 Tax Increment Revenue 300,000 300,000 TOTAL ' 2,029,556 , 729,255 - OPERATING EXPENDITURES 711042100 Photocopying 1,500 1,500 7110-42110 Printing 2,500 2,500 7110-42115 Advertising 13,000 13,000 7110-42120 Postage 5,000: 5,000 7110-42315 Membership :;& Dues 1,5,00 1,500 7110-42320 Publications 500" 500 7110-42325 Meetings 2,500 2,500 7110-42330 Travel-Conf & Meetings 1,500 1,500 7110-42340' Education &Training 1,500 1,500 TOTAL OPERATING EXP. 29,500 29,500 0 PROFESSIONAL SERVICES 7110-44000; Professional Services 308,820 , 100,000 7110-44010 Accounting & Auditing Svcs 2,500' 2,500 711`0-44020; General Legal Svcs 50,000 50,000 TOTAL PROF SVCS 361,320 ` 152,500 0 ALLOCATED COSTS Allocated Salaries 153,600 153,600 TOTAL ALLOC COSTS 153,600 153,600 0 CAPITAL OUTLAY 7110-46411 Street improvements 1,431,836 200,000 7110-46412 Traffic Control Improvements 53,300 125,000 7110-46415 Misc Improvements . 68,655 TOTAL CAPITAL OUTLAY 1,485,136 393,655 0 TOTAL 729,255 0 2,029,556 _ CAPITAL OUTLAY: N. Walnut Dr-'Wstrly CLmt to Lemon Av 200,000 Bridgegate Dr. Q Lot 16 125,000 Gldn Spgs Dr Sdwlk - ADA Gtwy Ctr to Copley 68;655 393,655 119 CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0 8 TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE: May 15, 2000 FROM: Terrence L Belanger, City Manager TITLE: Selection of an Exclusive Hauler for Refuse and Recycling Services Introduction The City of Diamond Bar (City) issued a Request for Proposals (RFP) from qualified solid waste haulers with experience in diversion programs. Four proposals were received' by the deadline of April 10, 2000. The respondents were, in alphabetical order, Athens Services (Athens), Valley Vista Disposal (WS), Universal Waste Systems (UWS), and Waste Management ;(WMI). Following technical and completeness review of the submitted proposals, all four respondents were invited to an interview. Six City representatives participated in the interview panel, and various questions were asked of each proposer during their stated interview period. Information was obtained from the proposers, and at the conclusion of the interviews, the panel reviewed the responses, and graded the firms. This document summarizes the results of the grading process and presents options for the Council to consider regarding selection of an exclusive hauler. Rating thefinms Overall, 15 general criteria were used to rate' the proposers based on the RFP, and for the interviews, seven criteria were used to rate and rank the interviewees. The 15 criteria are identified in the RFP (page 16-17) while the seven specifiic ranking criteria are identified below: 1. Technical qualifications of each -firm to collect refuse and conduct operations 2. Diversion capabilities of the firm in both the short and long term 3. Customer service ability and responsiveness 4. References t 5. Stability of the firm 6. Related experience and record of accomplishment in municipal collection and franchises 7. Proposed rates' Each of these seven areas is discussed below with the pros and cons of the proposers. Technical QualWications — Based on the RFP criteria, two of the firms, WMI and Athens, displayed the greatest experience and technical qualification. All four firms, however, have greater than 30 years of collective experience ineach of theirfirms! ranks. Only Athens. has an actual transfer station permitted and operating. Importantly; this transfer station has MRF (mixed waste processing) capability. WS and UWS are currently in the process of obtaining operating permits for transfer On Selecting an Exclusive Hauler 2 5X15/00 stations with mixed recyclable processing capability. Of the four firms, only WMI appears to lag behind in siting and developing a transfer station. On the other hand, only WMI owns actual disposal capacity thereby guaranteeing 15 -year disposal capacity for the City as required by AB 939. The other three have purchased or have the potential to secure extended disposal agreements. UWS probably ranked fourth in this category given their relative lack of waste hauling experience with municipalities. Diversion Capabiiities - All four firms have capabilities to undertake diversion activities, although UWS has the least demonstrated experience and capability of the four firms. UWS relies most heavily upon an outside contractor for diversion assistance. Only Athens has an operating "dirty" MRF giving it added capabilities to handle difficult to recycle waste and allowing it to offer a two -can system for residential and commercial accounts. As a result, Athens appeared strongest in ;offering greatest diversion options array, while WMI has the most extensive experience in at -source separation for homes and businesses. WS and UWS are 'only now establishing transfer stations, MRFs,and other diversion capabilities, although WS has 3 -container system experience in a nearby city. I Customer Service — All four firms brought their "A" teams to the presentation, demonstrating their earnest desire to obtain a contract for refuse and recycling services. All firms promised high levels of satisfaction, and two, WS and UWS, both referred to the City as being very important for their plans. No clear advantage was identified for any firm; it may become a function of the firm's size and the relative importance of the City to the selected firm's overall business base that may influence customer service. References - All firms provided references. These will be contacted. Stability — Stability refers to a firm's performance in terms of consistency, communications, ownership, and fiscal strength. Each of the proposers has been a consistent force in their respective service areas, and none anticipates any ownership changes. However, WMI has undergone changes in ownership and management during the past two years, and this turnover created a concern. As a result, Athens and WS appeared to rate higher with respect to stabil' especially as the �y P� y have nearly all collection and diversion tools under one roof. The advantage of disposal capacity ownership should however not be overlooked with respect to long-term cost stability. Track Record — By virtue of their associations with numerous cities, Athens and WMI' ranked equally high in this category. W$ has only one municipal client with an ample residential sector, La Puente. UWS has no municipal clients upon which to track success with any long-term agreement, although they have been in business for some time_ Proposed Rates — At the conclusion of the meeting,; the rate proposals were opened. The results are presented in Attachments A and A-1. It appears that UWS offers the lowest rates, Athens proposes the highest rates, and WS and WMI are closely grouped in proposed rates; all for a' 10 -year term of contract. WMI proposed $14.96 per home per month for a standard 64 -gallon barrel while WS offered a $15 rate. Athens did offer a two can system rate, and that was 33 cents 'lower than their proposed three -container system rate. It is also noted, that only WMI and Athens offered variable residential rates meeting the terms of the City's ordinance, and only WMI fulfilled .a variable rate structure for commercial accounts. WMI and Athens were the only firms to offer five-year terms. A survey of residential and commercial rates was conducted among local area cities to provide a measure of comparison for the rates proposed for Diamond Bar. Three Citiies (i.e. Chino, Chino Hills OmSelecting an Exclusive Hauler 3 5/15100 and Fontana) are located in San Bernardino County. Five cities (i.e. La Verne, La Puente, Walnut, Covina and West Covina) are located in Los Angeles. County. These cities were selected for review because they all have automated systems, exclusive contractors, and are within -10 mile radius of the City. Average rates are identified in Attachment A (with and without any City fees). All rates are current Ranking the Finns The: firms were individually rated by each participating member of the panel. Each proposer was rated "on a 'basis of first to fourth based on the identified criteria with the exception of pricing. for a first place finish, four points were awarded. For any second place rating, three points were awarded. For a third place -rating, two points were awarded. Fourth place showings received a single point Scoring was recorded by Huls Environmental and checked by the Deputy Director of Public Works. The results were very close with one exception. Athens ranked first, VVS ranked second, and WMI ranked third. UWS ranked fourth. Importantly, these rankings were done without any consideration of price At this juncture, the panel opened the bids and 'reviewed the proposed pricing. The panel then requested a recess and proposed further staff research to present a pathway. The following presents the thoughts of staff on the matter. There are three pathways to consider. One is to use the rankings Without price and negotiate with the highest ranked proposer. The second is to consider price only. A third, which is the basis of the RFP, is to consider pricing with qualifications, so that "value, is an important criterion. We can discuss each of these below. Qualifications -Based Ranking If the intent is to stay with the rankings based on qualifications only, as derived without price consideration, then Athens would be the logical firm for City to negotiate with. Given the significantly better pricing of the two closest competitors, however, the firm must have a decidedly marked technical advantage over the other two to merit selection, which it did not. Therefore, the selection panel does not recommend a qualifications -based only selection. Pricing -Based Ranking Another alternative would be to select a service provider based on price only. This negates the purpose of the RFP process in which it is was clearly stated that the City was interested in both technical capability and price. The rating of UWS in most categories was inadequate for the panel to recommend price -based only selection. Value -Based Ranking As an alternative, the City could choose the best value and service based on a combination of qualifications and pricing. One of the premises of the RFP process was for the City to "shop around" to determine the best pricing and service as described in the RFP on page 18. In this case, VVS and WMI ranked highest among the four bidders. Given the relative lack of differential between the two top value based proposals, however, the City would need to consider other factors in its deliberations. One important factor is practicality. Another factor is service and approach. Let's consider each factor separately. Practicality is a factor because the City has a primary hauler (i.e., WMI) who services about 90%, of the regular business and residential accounts, and has up to five- years to discontinue its services if not selected. Practicality dictates that in the absence of any defining value or circumstance that clearly<show s that WMI is not the preferred contractor, that WMI be awarded the exclusive contract for F On Selecting an Exclusive Hauler 4 5!15700 services. The converse is that selecting any other hauler will likely create a protracted and difficult transition with potential negative impacts to the City's diversionprogram. Moreover, one of the >initial purposes of the process was to eliminate extra truck traffic. Approving a different hauler will assure continued extra truck traffic for the 5 -year period. The key issue may lie with changing what appears to be adequate service and community involvement with no assurance that the replacement will do any better. In ,fact, for a period of five years, there may likely be considerable tension and problems as the discontinued hauler may not be willing to cooperate fully with authorities on collection and diversion activities. Since WMI's pricing is increments lower than its closest qualified competitor, then the Council would not be faulted in recommending an exclusive hauler that presents a seamless transition and the smallest amount of change for the residents and businesses of the City. That would be WMI. If service and approach are most important, WS can be selected based on the facts at hand. First, they were ranked' slightly higher than WMI by the panel, so they can -do the job. They can meet rigorous customer service requirements, and they will do so at a price that is commensurate with. WMI's pricing. It may be that their pricing may end up being less expensive than that ultimately offered by WMI during their five-year phase out. It is considered unlikely that WMI would set their rates at a competitive price, since they have to implement the City's required ,program for any accounts they maintain during the discontinuance period; and five years is generally insufficient to properly amortize all new equipment at their proposed 10 -year rate. This 'situation appears analogous to a nearby city in which WMI and WS competed for exclusive collection rights and WS won the bid. Initially the principal hauler, WMI eventually lost 60% of its service base to WS by the conclusion of the discontinuance period. The key difference between that city and Diamond Bar is the presence here of an ordinance requiring all haulers to meet minimum criteria as'a condition of legally'operating as a hauler. Therefore, WMI must implement the required programs or face immediate termination of their collection rights. The two remaining_ haulers present viable alternatives, especially if negotiations with the top ranked. firm(s) were to fail. Particulady, Athens proposed an alternative two -can system. Although the pricing was higher than at -source separation, the MRF option presents an attractive alternative that purports to gain no less than 50% diversion in any generating sector. The principal drawback to this alternative is that the Solid Waste Task Force recommended separation -based diversion programming rather than mixed waste processing. Selection of this option would be inconsistent with the intent of both state taw (AB 939) and our own Task Force. Recommendations The City Council should consider theproposals, the selection panel's deliberations and rankings, any presentations by the proposers, and any input from the public in making a decision on selection. It is recommended that the City Council: 1) refer matter to the solid waste committee for recommendation; or 2) direct staff to enter into negotiations for an exclusive agreement for the collection and disposal of solid waste with a selected hauler. vE �a — cY N P3 Y7 N me O W 3 H Q 'T., H C 3 � .Q O _ f N G eQ y V N o`e .w W o N � N do w > N a 40 N p a 0 l4 W) D nj cc N O X pE m Y O vm Z Jena N V' r �D r � E CL - w tv O0 JOR_ p O N m CL m C m `• p G _ to �- m /II r3 0 ' cc Lo C Lm 8N Mi,cc o 0 0 0 ammo* IR a w c c' s 0 m 7g W V C Y .� C R a N o m C r. S� m N- N Lq p p 0 O C A L Ott X Cl) 10e+� N e0 0 .• W O V i w. `r y os CC N C dl C N !0 " N 3 cc oo 0CD �. �« 9! m �Lt CR 7 N iC h N N N N V* M m O �• m 'U - H m X `� m m 0,0 R L N L N m a1 O! N w m w N �.. Q 0 cad EW Q ; o,o o0 00 in, t o m ca c u0 E ` X cn CO ,o co 'CD ii c°Do rte. ,°Dr, o m > +a% V`OE r p 0 c� y N pW N CM N .H Em N o '- O o '� ao � M o C_ m m —aw W m N N<CD V w N y m W m Cli O` m A O 1*m W ' �! .r � o G m. C C C s` Qm cn I* ui co r �,,; u; ,c; r.:m o' m m o G C �M m.�a >�°-m" I C0. 41 O W O' NAn N e7 CD C y �LL cm N cn C W~ m.m,C in 2 C G r� N.0 w m O 0 Am`C O,N� 1 V) W c) as m ski C Cc Vi d 1 a �*a VS @a 5; Ears G>> .0 �� �O C N c m �C cm Tc N« mac �j m ,� r N auk as c ��� >�� m ��� G N G N * , CD f0 �. v ww N -0 t� WO O 0 r N j m p 2 m m = p V' o 0 Li N r m' Q C 0 O N m An .3 CD r 'Q E V m✓ p C O U m % 1H t4 7C Ca C E E M C C c e (.� G a N r _ � 16. E C y, C C; O m O m w W 3 0 a E o dl L � ay }• € W c m CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.`ZL T0: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORT DATE: June 1, 2000 FROM: Bob Rose, Community Services Director TITLE: Resolution No. 2000 -XX Approving Plans and Specifications For Sports Field Lighting at Pantera Park and Authorizing and Directing the City Clerk to Advertise to- Receive Bids SUMMARY: Ball field lighting at Pantera Park is one of the highest ranked priorities listed in the Parks Master Plan. Plans and specifications have been developed and reviewed and are prepared to go out to bid. The engineer's estimate for the cost of construction is $286,800. _A total of $325,000 in Park Development funds has been requested in the proposed 2000/01 fiscal year budget for this project. Neighborhood meetings about this project were held in 1995 and again in March, 2000. The neighbors have expressed concerns about noise, parking and traffic that park activities bring into the neighborhood. Ball field lighting use is restricted by the Park's Conditional Use Permit (CUP) to 8:00 p.m. Sunday through Thursday; and to 9:00 p.m. on Friday and Saturday. The intent of this scheduling restriction is to serve as a compromise between the needs of the overall community and the needs of the immediate neighborhood. Staff's goal for this project is to have the lights operational by the end of daylight savings time in October, 2000. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2000 -XX approving plans and specifications for sports field lighting at Pantera Park and authorizing and directing the City Clerk to advertise to receive bids. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolution(s) X Bid Specification (on file in City Clerk's office) Ordinance(s) X Other: CUP No. 94-4 Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed XYes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X Yes No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? P/R Commission 5. Are other departments affected by the report? X Yes —No Report discussed with the following affected departments: Public Works REVIEWED BY; DEPART HEAD: Terren e L. Bela er James DeStefano Bob ffose City Manager Deputy City Manager Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000-XX Approving Plans and Specifications for Sports Field Lighting at Pantera Park and Authorizing and Directing the City Clerk to Advertise to Receive Bids ISSUE STATEMENT: Adoption of this resolution will'result in the release of bids to obtain a contractor toconstructthe ball field lights at Pantera Park.. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2000-XX approving plans and specifications for sports field lighting at Pantera.Park and authorizing and'directing the City Clerk to advertise to receive bids. ' FINANCIAL SUMMARY: The engineer's estimate for this project is $286,800. A total of $325,000 in Park Development Funds has been requested for this project in the proposed 2000/01 fiscal year budget. Also, it is estimated that utility costs to provide power to the ball field lights will total approximately $18,000 annually, depending on actual use. This amount has not been included in the proposed 2000/01 fiscal year budget. BACKGROUND: The installation of two ,lighted ball fields at Pantera Park' is included in Conditional Use Permit No. 94-4 which was approved on March 13, 1995 for the' construction of the park. The CUP was issued after two noticed public hearings before the Planning Commission. Due to budget constraints at the time of the park's construction, the ball field lights were not installed. However, the conduit for the wire leading to each of the light poles was installed ` during the initial construction of the park. Lighting the two ball fields at Pantera Park is one of the highestrankedpriorities listed in the Parks Master Plan. The master plan optimistically scheduled this improvement for the 1998/99 fiscal year. Research done during the development. of the Parks Master Plan showed that there is a shortage of facilities on which to field local sports programs. Lighting this facility will help solve the shortage of sports fields in Diamond Bar. The City Council appropriated $20,000 in the 1999/2000 fiscal year budget to design the Pantera Park ball field fighting construction project. A contract was awarded Hirsch and Associates to complete the design. The design process included a public meeting'; of residents who live near Pantera Park. The public meeting was held on March •14, 2000 at 6:30 p.m. in the Activity Room at Pantera Park. Residents from two homes that are adjacent to Pantera Park attended the meeting, along with six representatives from local sports organizations. The meeting was noticed to 346 residences located within 1/4 to '/2 a mile' of Pantera Park. The concerns related to the proposed lighting project that were expressed by the neighbors who attended the meeting include 1 Noise from Park Activities will continue into the evening. 2. Ball players are already drinking beer directly in front of residents home. 3. Parking problems from park activities will extendfurther into the evening if lights are installed. 3. Parking problems from park activities will extend further into the evening if lights are installed. 4. Park activities cause heavy traffic now. Lights will cause problem to extend to evening hours. Several of these concerns are related to the scheduling, of the two ball fields that are proposed to be lighted. These same scheduling concerns were expressedduring discussion when the CUP was being considered. Therefore, the CUP limits operation of the lights to no later than 8:00 pm. on Sundays through Thursday; and to 9:00 p.m. on Friday and Saturday. This lighting schedule is intended as a compromise between the needs of the community and the needs of the immediate neighborhood. Normally, ball field lights are on until 10:00 p.m. seven days per week. Pantera Park is the only location where a reduced schedule of use has been adopted for ball field lighting in Diamond Bar. DISCUSSION: The plans. for the ball field lights at Pantera Park includes a 10 pole system. This is the same state-of-the-art lighting system that is in use at Peterson Park. The specifications call for a 21 day bidding period and a 90 day construction project. If the release of bids is authorized on June 6, the ball field lights could be constructed and in use by the end of daylight savings time in October, 2000. PREPARED BY: Bob Rose Director of Community Services RESOL UTIO_N NO.2000- `n A RESOLUTION OF THE C17 T COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR SPORTS FIELD LIGHTING AT PANTERA PARK, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the Cii,y of Diamond Bar. WHEREAS, the City of Diamond Bar has prepared plans and specifications for the construction of Sportsfield lighting. NOW, THEREFOREBE IT RESOLVED that the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the plans and specifications for construction of Sportsfield lighting at Pantera Park. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing of the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: > "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City *Clerk in the City Fall of Diamond Bar, on or before the hour of 2.00 p.m. on the 27th day of June, 2000, sealed bids or proposals for Sports field lighting at Pantera Park: Bids will be opened and publicly'read immediately in the office of the City Clerk, Suite 100, 21660 E Copley Drive Diamond Bar, California 91765-4177. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Rid for-Sports Field Lighting at Pantera Park." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles I and 2, the Contractor is required to pay not less than the 'general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate ofper diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State I of California is required to and has determined such general prevailing rates of per diem wages are on file in the off ce of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California and are available to any interested party on request:; The Contracting Agency, also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than tvventy five dollars ($25.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall notbe less than one to five except. A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of fifteen percent (l5%) in the ninety (90) days prior to the request for certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1130 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make .contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract and the Contractor and any subcontractor under him shall employ with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. i The Contractor shall forfeit, as a penalty, to the City of Diamond Bar, twenty- five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor ` Code Section 1773.8. , The bidder must submit with his proposal cash, cashier's check,certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least ten percent (10%) of the amount of said bid as a guarantee that the bidder will; enter into the proposed Contract if the same is awarded to him, and in the event of failure to enter into such Contract said cash, cashier's check, certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus; if any; shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and a labor and material bond in an amount equal to one hundred percent (I00°fo) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a general contractor at time of award in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et ,seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the plans and specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the plans and specifications will be furnished upon application to the City of Diamond Bar. The successful bidder will be required to enter into a contract satisfactory to the City oj` Diamond Bar. In accordance with the requirements of Section 903 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the - Contractor, may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu ofmonies withheld (performance retention). The City of Diamond Bar, Californta, reserves the right to reject any and all bids. PC RESOLUTION NO. 95=4 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR APPROVING CONDITIONAL USE PERMIT NO. 9449 A REQUEST TO DEVELOP A 23.8 ACRE SITE WHICH INCLUDES THE DEVELOPMENT OF TWO LIGHTED BALL FIELDS, MULTI -USE HARD COURTS, TENNIS COURTS, PICNIC AREAS, A TOT LOT, AND A TRAIL. SYSTEM LOCATED EAST OF PANT£.RA DRIVE AND SOUTH OF BOWCREEK AT 700-800 PANTERA DRIVE, DIAMOND BAR, CA 91765. A. RECITALS. (i) The City of Diamond Bar, 21660 E. Copley Drive, Suite #100, Diamond Bar, CA 91765 has filed an; application for a Conditional Use Permit as listed in the title of this Resolution, for property located at 700-800 Pantera Drive, Diamond Bar, California. Hereinafter in this Resolution, the subject Conditional Use Permit application is referred to as "the Application". (ii) On April 18, 1989, the City of Diamond Bar was established` as a duly organized municipal corporation of the State of California. Thereafter, the City Council of the City of Diamond Bar adopted its Ordinance No: 14 (1.990), thereby adopting the Los Angeles County Code as the ordinances of the City of Diamond Bar. Title 21 and 22 of the Los Angeles County Code contain the Development Code of the County of Los Angeles now currently applicable to development applications, including the subject Application, within the City of Diamond Bar. (iii) The City of Diamond Bar lacks an operative General Plan. Accordingly, action was taken on the subject application, as to consistency to the future adopted General Plan pursuant to the terms and provisions of an Office of Planning and Research Extension granted pursuant to California Government Code Section 65361(a). (iv) On January9, 1995 the Planning Commission of the City of Diamond Bar conducted.a duly noticed public hearing on the application and continued the public hearing to February 27, -1995 and concluded said public hearing on that date. B. Resolution. NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: 1 1. This Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The Planning Commission hereby finds and determines that a'Mitigated Negative Declaration has been prepared and presented for the review' and approval by, this Commission in compliance with the California Environmental Quality Act of 1970, as amended,and the Guidelines promulgated thereunder, pursuant to section 15070(b)(1) of Article 6 of Title 14 of the California Code of Regulations. 3. The Planning Commission hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, and changes and alterations which have been incorporated into and conditioned upon the proposed project set forth in the application, there is no evidence before the Planning Commission that the project proposed herein will have the potential of an adverse effect on wild life resources or the habitat upon which the wildlife depends. Based upon substantial evidence, the Planning Commission hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. 4. Based on substantial evidence presented to this Commission during the public hearing,and by written and oral testimony provided at the hearing, this Commission hereby specifically finds as follows: (a) The Application applies to property presently zoned RPD - 20,000 2U Zone, located at 700-840 Pantera Drive, on the east side of the street; (b)' Generally, the property is located in a residential neighborhood and is surrounded by single-family homes, to the north, northwest, and south. The houses along Bowcreek Drive and across Pantera Drive overlook the park site as if is located at a lower elevation, below the street grade. A large vacant site on a hillside to the west of the project, across Pantera Drive, is designated for school use. To the east and southeast the site adjoins a hillside developed with Walnut Valley Water District water tanks and a Los Angeles County Fire Department Hefispot; (c) Notification of the public hearing for this project has been made in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin on December 16, 1994 and all property owners within a 1000 ft.' radius of the project site were notified by mail; 2 (d) The Application is for development of a 23.8 acre park located east of Pantera Drive and south of Bowcreek Drive. The requested master plan for the park includes development of two ball fields, multi -use hard courts, tennis courts, picnic -areas, a tot lot, and a multipurpose community center approximately, . 7,500 square feet in size; (e) The nature, condition, and size of the site has been considered and determined to satisfy all applicable standards; (f) There is substantial evidence in the record that the Application is consistent with the contemplated General Plan as it will satisfy the need for active and passive park facilities and will not be detrimental to or interfere withthe preparation of the future adopted General Plan; (g) That the site is physically suitable for the type of development requested, as 15.5 acres of the park will be developed with a mixture of active and passive uses and 8.3 acres will be maintained in an undeveloped state; (h) That granting the Conditional Use Permit is not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat; (i); Notwithstanding any previous Subsection of this Resolution, if the Department of Fish and Game requires payment of a fee' pursuant' to Section 711.4 of the Fish and Game Code, payment thereof shall be made by the applicant prior to the issuance of any building permit or any other entitlement; (j) The design and layout of the proposed development is consistent with theapplicable elements of the contemplated General Plan, design guidelines and architectural criteria of the.appropriate district as it will satisfy the need for active and passive park facilities; (k) The design and layout of the proposed development will not unreasonably interfere with the use and enjoyment of the neighboring existing and future developments, and will not create traffic or pedestrians' hazards as the site is adequately served by Pantera Drive and Bowcreek Drive and will provide a minimum of 130 parking spaces on-site; 3 (1) The design of the development is compatible with the character of the surrounding current and proposed developments and will maintain the harmonious, orderly, and attractivedevelopment, contemplated by this Chapter and the contemplated General Plan, of the City; (M) The proposed use could not be detrimental to the public health, safety or welfare or materially injurious to the properties or im- provements in the vicinity. 5. Based on the findings and conclusions set forth in paragraphs 1, 2, 3, and 4 above, the Planning Commission hereby approves the application subject to the following conditions as to use: (1) The subject property shall be developed and maintained in substantial compliance with the plans presented to the Planning Commission on February 27, 1995 and marked Exhibit "A", except that the ball fields shall be lighted in conformance with the analysis presented. The community multi-purpose building and the water element shall be deleted from the master plan elements; (2)' This grant will expire unless used within two, (2) years of the date of approval. A one year extension may be requested before the expiration date; (3) This grant allows the establishment and maintenance of a community park. Outdoor lighting shall be designed so that it does not adversely illuminate adjacent residential property; (4) Unless otherwise apparent from the context, terms "permittee" shall include the applicant and any ;other person, corporation, or other entity making use of this grant; ' (5)` The subject facility shall be developed and maintained in compliance with requirements of the Los Angeles County Department of Health Services. Adequate water and sewage facilities shall be provided to the satisfaction of the Public Works Director; (6) Upon receipt of this letter, the permittee' shall contact the Fire Prevention Bureau of the Los Angeles County 4 5 Forester and Fire Wa den to determine what facilities may be'necessary to protect property; from fire hazard. Any necessary facilities .shall be provided as may be required by Public Works Director; (7) All structures shall conformwith the requirements of the Division of Building and Safety and the Department of Public Works; (8) The daily hours of operation for the park shall be limited to one half hour before sunrise to'10'p.m., ball field hours withlights shall be limited to 8 p.m. Sunday through Thursday and 9 p.m. on Friday and Saturday; (9) The project shall comply with all elements of the Mitigation Monitoring Program adopted' as a part of. the Mitigated Negative Declaration adopted for this project; (10) The entrance to the parking area shall be re -designed to provide dual points of ingress and egress, to the satisfaction of the Community Development Director and the Public Works Director; (11) All activities at the park shall comply with applicable City ordinances; (12) The property shall be maintained in a condition which is free of debris both during and after the construction, addition,, or implementation of the entitlements granted herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction, shall be done only by the property owner, applicant or by a duly permitted waste contractor who has been authorized by the City to provide collection, transportation, and disposal' of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor utilized has obtained permits from the City of Diamond Bar to provide such services; (13) Access shall be provided -to the existing trails in the undeveloped portion of the park in such a manner so as to comply with the ADA standards. f 1 5 a CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.J', 2. TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 2000 REPORTDATE: May31, 2000 FROM: Bob Rose, Community Services Director TITLE: Ordinance No. XX-2000 Amending the City of Diamond Bar Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. SUMMARY: The Greater Los Angeles County Vector Control District has requested that an ordinance be established that would allow City authorized personnel and the Greater Los Angeles County Vector Control District to abate or require abatement of feral bees and other vector infestations from-public and private property, when necessary for public health and safety concerns. The Ordinance seeks to minimize the potential public health threat associated with Africanized Honey Bees within the City. of Diamond Bar. RECOMMENDED ACTION: It is recommended that the City Council approve for first reading by title only and waive full reading of Ordinance XX-2000 Amending the City of Diamond Bar Municipal ;Code By Adding Chapter 8.25, Relating to Vector Control and Management. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification Resolution(s) - Bid Specifications (on file in City Clerk's office) X Ordinance(s) Other: Agreement(s) EXTERNAL DISTRIBUTION: n/a SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed?_ Yes X No 4. Has the report been reviewed by Commission? Yes X No What Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: None REVIEWED BY: Torr nce L. Bel n' Ja es DeStefano o R e City Manager Deputy City Manager Community Services Director CITY COUNCIL REPORT MEETING DATE: June 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Ordinance No. XX -2000 Amending the City of Diamond Bar Municipal Code By Adding Chapter 8.25, Relating.to Vector Control and Management. Issue Statement Establishment of Ordinance No. XX -2000 Amending the City of Diamond Bar's Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. Recommendation It is recommended that the City Council approve for first reading by title only and waive full reading of Ordinance XX -2000 Amending the City of Diamond Bar Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. Financial Summary There are no financial considerations related to this report. Background/Discussion The establishment of Ordinance XX -2000 would allow City authorized personnel and the Greater Los Angeles County Vector Control District to abate or require abatement of feral bees from public and private property for public health and safety concerns. The Ordinance seeks to minimize the potential public health threat associated with Africanized Honey Bees within the City of Diamond Bar. Africanized Honey Bees are the same species as the more familiar European Honey Bees that are used to produce honey and pollinate crops. They are called Africanized Honey Bees because they are the result of interbreeding between European and African bees. Both bees appear: similar in appearance but the Africanized Honey Bees are less predictable, and very, aggressive. In 1994, the Africanized Honey Bees entered California and in 1999 were found in areas of Los Angeles, Orange, and San Bernardino Counties. Statistical information provided by`the Los Angeles County Vector Control District states that within the past 12 months, 84 service calls for bees have been made in Diamond Bar, none were determined to be Africanized Honey Bees. Prepared by: Marsha Roa, Community Services Assistant ORDINANCE NO. XX -2000 AN ORDINANCE OF THE CITY OF DIAMOND BAR, AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER - 8.25 RELATING TO VECTOR CONTROL AND MANAGEMENT. A. RECITALS. (i) The City Council of the City of Diamond Bar has the authority to react when the potential exists ,for jeopardy to the public health, safety, and general welfare of its citizens. (ii) The City Council findsand determines that feral bees which include, but are not limited to, the Africanized Honey Bee, also known as the "killer bee," pose a serious threat to the residents and the environment throughout the City of Diamond Bar. B. ORDINANCE. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby ordains as follows: Section 1. Title 8 of the Diamond Bar Municipal Code is amended by adding thereto a new Chapter 8.25 to read as follows: Chapter 8.25 — Vector' Contol and Management Section 8.25.010 - Purpose and Authority. This Chapter 8.25 enables certain authorized City representatives and the Greater Los Angeles County Vector Control District to abate or require abatement of feral bees and other vector infestations from public and private property structures when necessary for the public health and safety. Section R_2.ri_09(i - nsnfinif;nnc For purposes of this Chapter 8.25, the following words and phrases are defined and shall be construed to have the following meaning: A. "District" shall mean Greater Los Angeles County Vector Control District. B. "Authorized City Representative" shall mean an officer, director, employee, or agent of the City of Diamond Bar or an officer, director, employee, or agent' of a Licensed private pest control company which the city has previously entered into a contractual agreement with for the control and abatement of vectors. C. "Feral Bee" shall mean any wild honeybee, including but not limited to, the Africanized Honey Bee, also known as the "Killer Bee." D. "Vector" purposes of this Chapter; shall mean any insect that poses a nuisance or danger to the public health and safety, and that potentiallymay transmit a disease -producing, organism from one host to another, including but not limited to, the following: ` Africanized and European honey bees, mosquitos, midges (chi,ronomids), and black flies (simulids). E. "Public Nuisance" shall mean any condition which endangers public health, safety and/or welfare. F. "Infestation" shall mean a colony or an established swarm of bees forming a colony. G. "Beehive" (managed bees) or "Nest" (feral bees) shall mean a colony of bees. H. "Swarm" shall mean a number of bees, including a queen and leavinga'hive to start a new colony. Section 8.25.030 - Infested Building or Structure Declared,a Public Nuisance. All buildings, structures, premises or any parts thereof within the city that are found or reported to be infested with feral bees and other vectors are hereby_ declared to be public nuisances and shall be abated by either (1) the property owner or (2) the District or authorized city representatives, as set forth in Section 8.25.050. The. District and/or City are authorized to determine whether to abate the nuisance in the manner provided in this Section 8.25. In emergency situations involving the public health and safety, the District and/or City are authorized to determine how and whether to abate the nuisance immediately. Section 8.25.040 Vector Control Measures. A. All 'premises shall be cleaned, and effective pesticides applied, as often as necessary to prevent the infestation of feral bees or other vectors that may be a ;danger to the public health and safety. The District and/or City may prescribe the type of pesticides, their manner and frequency of application, and the manner and frequency of cleaning for such purposes. B. It shall be unlawful for any property owner or tenant to maintain or permit a beehive, nest, or swarm to exist that may pose, a danger to the public health and safety. This includes a managed European bee hive that has become Africanized. C. The prohibition regarding maintenance of beehives, nests, or swarms shall not restrict the activities of a professional beekeeper if not in violation of the provisionsofthis Chapter or other City ordinances. For _purposes of this subsection, the term "professional beekeeper" shalt mean a person who holds a current registration as a beekeeper with the County of Los Angeles Departmentof Agricultural Commissioner or designated agency. Section 8.25.050 - Abatement of Vectors A. The District is authorized (pursuant to §2270(fl, California State Health and Safety Code) to enter upon any property in the city' without hinderance or notice, for any of the following purposes: (1) To inspect to ascertain the presence of vectors or their breeding places. (2) To abate public nuisances either directly or by giving notice to the property owner to abate a nuisance. (3) To ascertain if a notice to abate vectors has been complied with. B. (4) To treat property with appropriate physical, chemical, or biological control measures. The District is authorized to abate and -remove feral bees and other vectors on private structure. Abatement of feral bees and other vectors within or attached to a private structure shall be referred to authorized city representatives. Upon written declaration by the District of a public nuisance within or attached to a private structure, a copy of which shall be provided to the property owner, authorized city representatives may enter upon said private property in the city without hinderance ornotice, for any of the following purposes: (1) To inspect to ascertain the presence of vectors or their breeding places. (2) To abate ,public nuisances located within or attached to a private structure that pose an immediate threat to the public safety and health, either directly or by giving notice to the property owner to abate a nuisance. (3) To ascertain if a notice to abate vectors has been, complied with. (4) To treat property with appropriate physical, chemical, or biological control measures. Section 2. The City Clerk shall certify to the passage and adoption of this ordinance, causing it tobeposted as required by law, and it shall be effective thirty (30) days after its adoption. PASSED, APPROVED and ADOPTED this day of Deborah H. O'Connor Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced ata regular meeting of the City Council of the City of Diamond Bar held on the day of and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2000, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMEBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ATTEST: Lynda Burgess City Clerk REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE HE BOARD OF DIRECTORS MAY 16, 2000 lots 1 CALL TO ORDER: Chairman Huffcalled the meeting to order at 8:27 p.m. in the South Coast Air Quality Management District Auditorium, 21865. E. Copley Drive', Diamond Bar, California. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, Vice Chairman Chang and Chairman Huff. Also present were: Terrence L. Belanger, Executive Director, Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager, David Liu, Deputy Director of Public Works, Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director, and Tommye Cribbins, Assistant Agency, Secretary, 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/Ansari moved,'AM/O'Connor seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT- AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Regular Meeting of May 2, 2000 - As submitted. 3.2 APPROVED VOUCHER REGISTER'- dated May 16, 20100 in the amount of $1,420.94. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: None offered. ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 8:29 p,m. TOMMYE CRIBBINS, ATTEST: Assistant Agency Secretary Chairman DIAMOND BAR REDEVELOF:�,MENT AGE-PlICY � VOUCHER REGISTER APPROVAL DIAMI ND BAR REDEVELOPMENT AGENCY RUN DATE. 05/}-01 M 16.47.41 -VOUCHER REGISTER PAGE= 1 DUE THS'L e 06/06,12000 FU,D;'PREPAID SECT -ACG? P ?UEGT-ACC? FRS IPS+.DICE DE�RIPTIGN AMOUPTt DATE CHECK-: NDRRIS REPw.- MC 51[,7;10-46411-80198-46411 7015 970 16 DSGN 2,979.00 6107110-46411-R01518-46411 7f?1 970317 MON t'J�S-ETHF'�€� t „-o T . L. � RNA, 181 5 <, c� .:t0 . TOTAL PREPAIDS � .00 MAL 4PCUMERS 5,16MO TOTAL DUE VENDOR 5,165.50 ROSENOW SPE�IPCEY GRoup INC ` 6107110-44000-- 9509 PRGF.9V'L`-TDGLEY;DPUS AUDI 225.00 TOTAL Fr EPAIDS .00 TOTAL t:FU!IERs 2,r TOTAL DUE VES ILTI.: 225, Ui3 REPORT TOTAL PFEPAIDS ,00 REPOFT TOTAL VOUCHERS 5,390,56 FEPM'T TOTAL 5,390.90 DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT AGENDA NO.t." TO: Terrence L. Belanger, Executive Director MEETING DATE; June 06, 2000 REPORT DATE: May 26, 2000 FROM: Linda G. Magnuson, Finance Director TITLE: Treasurer's Report-April 30, 2000 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of April 2000. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report ® Public Hearing Notification Resolution(s) Bid Specification (onfile in City Clerk's office) _ Ordinance(s) Other: _ Agreement(s) SUBMITTAL CHECKLIST; 1 Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? 2. Does the report require a majority vote? Yes _ No 3. Has environmental impact been assessed?' N/A Yes No 4. Has the report been reviewed.by a Commission? N/A _ Yes No Which Commission? 5. Are other departments affected by the report? NIA Yes _ No Report discussed with the following affected departments: RE IEWED BY: DEPARTMENT HEAD: rrence L. Belanger Linda G. Magnuso AeAn Executive Director Finance Director DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: .lune 06, 2000 TO: Chairman and Members of the Board FROM: Terrence L. Belanger, Executive Director SUBJECT: Treasurer's Statement - April 30, 2000 ISSUE STATEMENT: Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment i Agency Board's review and approval. RECOMMENDATION: Approve the April 2000 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's` review and approval is the Treasurer's Statement for the month of April 2000. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda.G. Magnuson DIAMOND BAR REDEVELOPMENT AGENCY TREASURER'S MONTHLY CASH STATEMENT April 30, 2000 REDEVELOPMENT AGENCY CIPFID $1,180,953.35 $37,376.56 $35,111.58 $1,183,218.33 LOW & MOD INCOME HOUSING FD - - REDEVELOPMENT DEBT SVC FD - TOTALS $1,180,953.35 $37,376.56 $35,111.58 $0.00 $1,183,218.33 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $162,591.29 TOTAL DEMAND DEPOSITS $162,591.29 INVESTMENTS: TIME CERTIFICATES 1,020;627.04 LOCAL AGENCY INVESTMENT FID 0.00 TOTAL INVESTMENTS $1,020,627.04 TOTAL CASH $1,183,218.33 Note; The Redevelopment Agency approved a development and disposition agreement with"Triple T Diamond Gateway, LLC This agreement requires the Agency to invest $983,040.50 in a Time Certificate of Deposit. The agreement provides that the developer guarantee the currentLAIF`investment yeild. The certificate of deposit has increased due to the interest earned being reinvested into the account. L.A.I.F - Effective Yield for April 2000 6.014% Certificate of Deposit Yield (11 /11/99-05/1 0/0D) 4.550% Terrence L Belanger, Treasurer 20 zo tr 31 cr Wr ❑ P� fL "= fo- fD -��C � fD — ¢ CMD!rt "red cc 0, �M�,�»,�;� o g Gam'+Mg � � NM C .y� �� _ co lg� ;- ¢ o a m igCD FA .°� o n `o c a DR/fir o ~ m Co � �• � as � .�$ if ; I 9c E oA� ASE' AVE B sWHITE a r o 0 � O m�� QSt, s 311HM ^c 4 o ��dtllbd as " v ff 405, /aQ A j m IT is, • MOMa U G7 _ i l RK, "All C1 rfj l m� MIN arm -*^ azo,''' d�,"`°'Yra ctl • CO ,3 yt dna '�j U L m • • V U '#ll go all �y �.y cz 8 v El 00 Ari FC TV ? �- ;a ����° `� a7 f "-. � � r fox m C2. Al .4 ka F IT City of Diamond Bar ' afar i 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 X959 www.CityofDiamondBar.corn May 31, 2000 Tolanta Akerlind 723 Pantera Drive Diamond Bar, CA 91765 Dear Tolanta Akerlind: Per your request, this letter is a follow-up to our telephone conversation today regarding the agenda item planned for the Tuesday, June 6, 2000 City Council meeting. At Tuesday's meeting, staff will present the plans and specifications for the construction of the ball field lights at Pantera Park for the City Council's consideration for approval. What this means is that if the City Council approves the plans and specifications, then the bid process will start to obtain a contractor who would install the ball field lights at Pantera Park. Deborah H. O'Connor Mayor The City Council meeting starts at 6:30 P.M. and is held at: Eileen R'Ansari South Coast Air Quality Management District -- Auditorium Mayor Pro Tem 21865 Copley Drive Wen Chang Diamond Bar Council Member If you have any questions about this agenda item, please contact meat (909) 396 Carol Herrera 5694. If you have any questions about the City Council meeting, please contact council Member the City Clerk's office at (9Q9) 860-2489. Robert S. Huff Council Member Sinc I y ose Community Services Director CC: City Clerk's Office -Recycled paper : -