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HomeMy WebLinkAbout05/16/2000South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 .Mayor Debby O'Connor Mayor Pro Tem Eileen Ansari Council Member Wen Chang Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clem Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. r In an effort tocomply with the requirements. of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at >a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar,com Please refrain from smoking eating ordrIinln� ng in the Council Chambers The City ofDiamond Bar uses recycled paper and encourages you to do the same. ---------- DIAMOND DIAMOND BAR CTTY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COIVMTTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest' which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in penton to the City Clerk As a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount oftime allocated for public testimony based on the number ofpeople requesting to speak and the business ofthe Council Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a appreciated. positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings-) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe staffthereot; tending to interrupt the due and orderly course ofsaid meeting B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting; Please telephone (909) 860-2489 between 8 a.m. and 5 pm. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909),860-LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 2000-28 Next. Ordinance No. 03(2000) STUDY SESSION: 4:00 p.m., CC-8 Budget Study Session: Neighborhood Street Tree Program I. CLOSED SESSION: 5:45 p.m. CC78 Conference with Legal Counsel - Existing Litigation G.C. Section 54956.9(a) Beach-Courschene vs. City of D.B. Conference with Legal Counsel - Existing Litigation G.C. Section 54956.9(a) -City of D.B. vs. State of California 2. CALL TO ORDER: 6:30 p.m. May "16, 2,000 PLEDGE OF ALLEGIANCE: Mayon INVOCATION: Reverend Mike Schuenemeyer, D.B. Congregational Church ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA: Mayor. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaiming May 15 19, 2000 as "California Bike Commute Week." 3.A.2 Proclaiming May, 2000 as "Drowning Awareness Month." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting. agenda to provide_ an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda;. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). Ther-e is a five MAY 16., 2000 PAGE 2 minute maximum time .limit when addressing the City Council 5 SCHEDULE OF FUTURE EVENTS: 5.1 BROKERS CARAVAN - May 17, 2000 - 8:00 a.m to 10:30 a.m. Tour begins at the City Hall Foyer with continental. breakfast - 21660 E. Copley Dr., Suite 100; 5.2 PLANNING COMMISSION May 23, 2000-.-,.7:00--.p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 MEETING RE. PROPOSED STATE ROUTE > 60HIGH OCCUPANCY VEHICLE LANE PROJECT FROM INTERSTATE RT. 605 TO BREA CANYON ROAD"- May 23,, 2000 - Glen A. Wilson High School Theatre, 6:00 - 8:00 p.m., 16455 E. Wedgeworth, Hacienda Heights. 5.4 CITY ON-LINE MEETING May 17., 2000 - 6:00 p.m., AQMD Room. CC -7, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION -- May 25, 2000 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr 5.6 MEMORIAL DAY OBSERVANCE - May 29, '2000 - City Offices will be closed in observance of the holiday. Offices will reopen Tuesday, May 30, 2000. 5.7 STATE ROUTE 57/60 WEAVE IMPROVEMENT PROJECT MEETING June 1, 2000, AQMD Headquarters - 6:00 8:00 p.m., 21865 E. Copley Dr. 5.8 CITY COUNCIL MEETING - June 6, 2000 —6:30 p.m. AQMD Auditorium, 21865 E. Copley Dr. 5.9 TRAFFIC & TRANSPORTATION COMMISSION June 8, 2000 - 7:00 p.m.,, AQMD Board Hearing Room, 21865 E. Copley Dr.. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of May 21 2000 - Approve as submitted.' 6.1 .2 Regular Meeting of May 2 2000 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES - Regular Meeting of April 11, 2000 - Receive and File. MAY 16, 2000 PAGE 3 Requested by: Planning Commission 6.3 PARKS AND RECREATION COMMISSION MINUTES Regular Meeting of March 23, 2000 - Receive and File. Requested by: Community Services Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated May 16, 2000 in the amount of $321,714.14. Requested by: Finance Division 6.5 OFFICE SUPPLY PURCHASE ORDER INCREASE FOR FY 1999-00- On June 15, 1999, Council authorized establishment of an open purchase order for Supplies with Staples in the amount of $15,000. This vendor was chosen after a lengthy Request for Proposal process and they were deemed to be the low bidder, on most commonly used office supplies. In March, due to the increase in staff activities and the change in the provision of recreation activities, it was estimated, that it was necessary to increase the open purchase order by $4,0,00'for a total of $19,000 and increase the vendor total to $23,000 for the FY 99-00. It appears that this estimate will not be adequate to complete the fiscal year. It is requested that the City Council authorize an increase to the supply open purchase order of $3,000 for a revised amount of $22,000 and a total expenditure of an amount not to exceed $26,,000 for FY 99.00 for this vendor. It is understood that staff will continue to solicit bids as necessary on items not considered normal office supplies. Recommended Action: It is requested that the City Council approve an increase to the open purchase order for Staples from $19,000 to $22,000; authorize a total expenditure amount for Staples in an amount not -to -exceed $26,000 for FY 99-00. Requested by: Finance Division 6.6 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING SPECIFICATIONS FOR AREA 2 SLURRY SEAL FOR THE AREA 2 SLURRY SEAL PROJECT AND AREA 2 ARAM PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - This Area 2 Slurry Seal Project and Area 2 ARAM Project is the second -year of the new -5 -year Pavement Management Program. An emphasis has been placed on rehabilitation of highly distressed residential streets as identified in the Pavement Management Program. To maximize the City's resources and to extend the service life of the streets, the consultant and staff are recommending Cape Seal. MAY 16, 2000 PAGE 4 approach to rehabilitate some of the distressed streets. The Cape Seal approach involves an initial ARAM ,(Asphalt Rubber & Aggregate Membrane) overlay, followed by the slurry seal. Additionally, certain .areas where the curb and gutters, sidewalks and drive approaches have displayed severe cracks/settlement will be reconstructed. The, projects are prepared as two sets of drawings, Specifications and bid document packages, which were prepared by GFB-Friedrich.& Associates Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX App -roving the Specifications for the Area 2 Slurry Seal Project and Area 2 ARAN! Project in said City and Authorizing and Directing the City Clerk to advertise to Receive Bids. Requested by Engineering Division 6.7 RESOLUTION NO:. 2000 -XX: A RESOLUTION OF ;THE CITY.COUNCIL OF THE C"ITY OF DIAMOND BAR INSTALLING "NO U-TURN" SIGNS AT THE INTERSECTION OF GOLDRUSH DRIVE AND THE FRONTAGE ROAD OF DIAMOND BAR BOULEVARD - On April 20, 2000 the Traffic and Transportation Commission reviewed and discussed the traffic patterns and conditions at the intersection of Goldrush Dr. and the frontage road at Diamond Bar Blvd. During the drop-off/pick-up times of Lorbeer Middle School, motorists from southbound Diamond Bar Blvd. make right -turns to Goldrush Dr..and then make U-turns at the frontage road and a left turn from Goldrush Dr. to northbound Diamond Bar Blvd. Motorists are making those above mentioned traffic movements instead of making the normal U-turns on Diamond Bar Blvd, at the designated left -turn lane. Since Goldrush Dr. is being used by many area residents, there is potential for conflict in movements. Restriction of U-turns in the intersection can minimize this potential conflict. Recommended Action It is recommended that the City Council adoptResolution No. 2000 -XX Installing "No U- turn" signs at the intersection' of Goldrush Dr. and the frontage road of Diamond Bar. Blvd.. Requested by: Engineering Division 6.8 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROHIBITING COMMERCIAL VEHICLES FROM PARKING ON BOTH SIDES OF EARLGATE STREET WEST OF LEMON AVENUE; AND ON THE WESTERLY SIDE OF LEMON AVENUE BETWEEN GOLDEN SPRINGS DRIVE AND THE NORTHERLY CITY LIMITS;' AND ON THE EASTERLY SIDE OF LEMON AVENUE FROM THE NORTHERLY DRIVEWAY OF THE SHOPPING CENTER TO THE CURRENTLY POSTED MAY 16, 2000 PAGE 5 .'ONO STOPPING ANY TIME SIGNS" - In order to mitigate commercial vehicles, specifically trucks and semitrailers, from parking on Lemon Ave. and on Earlgate St. west of Lemon Ave., creating sight obstructions at the intersections, overnight parking, and the possible unsightly appearance from parked truck's oil spills on the newly resurfaced street of Lemon Ave., the Traffic and Transportation Commission an staff recommend the parking prohibition of commercialvehicles from parking on both sides of Earlgate-St. west of Lemon Ave.; and on the westerly side of Lemon Ave. between Golden Spgs. Dr. and the northerly city limits; and on the easterly side of Lemon Ave. from the northerly driveway of the shopping center to the currently posted "No Stopping Any Time" signs. All businesses on Earlgate Dr. and Lemon Ave. have been notified of this matter and have been invited to attend tonight's City Council meeting. Recomme ' nded Action: it is recommended that the City Council adopt Resolution - No. 2000 -XX prohibiting commercial vehicles over five tons from parking on both sides of Earlgate St. west of -Lemon Ave.; and on the westerly side of Lemon Ave. between Golden Spgs. Dr. and the northerly City limits; and on the easterly side of Lemon Ave. from the northerly driveway of the shopping center to the currently posted "No Stopping Any Time' signs. Requested by: Engineering Division 6.9 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AUTHORIZING FUNDING REQUEST UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING & LITTER REDUCTION ACT - The Department of Conservation's Division of Recycling has recently authorized cities and counties toreceive funds from California's Beverage Recycling and Litter Reduction Act. These funds are to be used for the expressed purpose of implementing or causing to implement collection and recycling of beverage containers at public areas and.. venues, .residential communities, and in schools, educating the public about recycling of beverage containers and litter reduction, and implementing or causing to implement litter abatement in public places. The City is slated to receive $17,041 for the current funding cycle of FY 99/00. Recommended Action: It is recommended that the City Council adopt Resolution No- 2000 -XX Authorizing Funding Request Under the California Beverage Container Recycling & Litter Reduction Act. MAY 16, 2000 PAGE 6 Requested by: Engineering Division 6.10 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING SUBMITTAL OF A SIXTH CYCLE USED OIL RECYCLING BLOCK GRANT California enacted the California Oil Recycling.Enhancement Act that provides funds to cities and counties for establishing and maintaining local used oil collection programs that i encourages recycling or appropriate disposal of used oil.. The City is; slated to receive up to $54,584 for the current funding cycle of 2000/2003, including.$20,264:for FY 2000-2001. Recommended Action: It is recommended that the City Council adopt Resolution No. 20007XX Authorizing Submittal of a Sixth Cycle Used Oil Recycling Block Grant. Requested by Engineering Division 6.11 EXTENSION OF PURCHASE AUTHORIZATION FOR WEST COAST ARBORISTS AND BUDGET ADJUSTMENT FOR STREETTREE MAINTENANCE -SERVICES The microburst on April 18, 2000 resulted in emergency street tree work being performed by West Coast Arborists in the amount of $6,700. This amount depleted the remainder of the contract authorization of $80,000 with West Coast Arborists for FY99-00. With two months remaining in the fiscal year, necessary routine work is already scheduled to be performed. An extension of the contract authorization for West Coast Arborists is necessary to complete the scheduled routine work. Also, the budget for Street Tree Maintenance has been exhausted by the emergency work. Staff is seeking a budget allocation of $6,700 to fund routine street tree maintenance work for the remainder of the fiscal year. Recommended Action: It is recommended that the City Council extend the authorization for purchases from West 'Coast Arborists to $6,700 and authorize an allocation of additional funds in the amount of $6,700 --from General Fund Reserves for Street Tree Maintenance Services for the FY 99/00 FY, Requested by Community Services Division 6.12 EXTENSION OF PURCHASE, AUTHORIZATION FOR DAY AND NIGHT COPY CENTER =- The purchasing ordinance requires that use of a vendor in excess of $15,000 during the fiscal year must receive City Council authorization. Because Day & Nite Copy Center consistently provides low prices and excellent service, they may be used for as much as MAY 16, 2000 PAGE 7 $23,000 worth of services during FY 99/00. Recommended Action: It is recommended that the City Council extend the authorization for purchases from _Day & Nite Copy center to $23,000 for FY 99100. Requested by: Community Services Division 7. PUBLIC HEARINGS: 7:00 p.m., or assoon thereafter as matters may be heard: 7.1PUBLIC HEARING IN CONSIDERATION TO VACATE A PORTION OF HIGHCREST DRIVE IN THE CITY OF DIAMOND BAR - On March 7, 2000, Council adopted Resolution No. 2000-17 declaring its intention .to vacate a portion of Highcrest Dr_. as requested by the Highcrest Homeowners Alliance. On April 11, 2000, the City receiveda request from the homeowners to Postpone/continue the public hearing for one month. On May 11, 2000, the Highcrest Homeowners Alliance requested withdrawal of their application/petition to vacate Highcrest Dr. Recommended Action. It is recommended that the City Council terminate the proceedings and consideration of the street vacation for Highcrest Dr. Requested by: Engineering Division 8. OLD BUSINESS: MATTER OF SELECTION OF A SOLID WASTE HAULER FOR THE CITY - The City of Diamond Bar solicited proposals for exclusive collection and disposal of solid waste, from qualified haulers. Four firms submitted proposals they are: Athens Disposal, Universal Disposal, Valley Vista Disposal and Waste Management. The proposals have been evaluated and the proposing firms have been interviewed. The final selection of an exclusive franchisee is now being referred to the' City. Council. Recommended Action: It is recommended L that the City Council (1) Refer matter to the Solid Waste Committee for recommendation; (2) Direct staff to. enter into negotiations for an exclusive agreement for the collection and disposal of solid waste with a selected hauler. Requested by City Council MAY 16, 2000 PAGE 8 9. NEW BUSINESS: 9.1 ORDINANCE NO. OX (2000) AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY -OWNED OR PUBLICLY OPERATED SKATE PARK FACILITIES - The skate park. at Peterson Park shoul'd,be.completed by July 10, 2000, In order to reduce the City's exposure to liability from users of the new skate park, it is necessary to establish rules for its use. The proposed ordinance requires users of the skate park to wear safety equipment, including a helmet, elbow pads and knee pads. Failure to wear the required safety equipment will result in a citation. Signs will be posted at the park notifying users of the rules and the penalty for violating the rules. Recommended Action: It is recommended that the City Council approve first reading by title only and waive full reading of Ordinance No. OX(2000) Establishing Rules for Publicly -Owned or Publicly Operated Skate Park Facilities. Requested by Community Services Division RECESS TO REDEVELOPMENT AGENCY 2. Next Resolution. No. RA 2000-01 CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff PUBLIC COMMENTS: "Public Comments'' is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration .on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card. and crive ;1 -n +-ho . . I MAY 16, 2000 PAGE 9 3.2 VOUCHER REGISTER = Approve Voucher Register dated May 16, 2000 in the amount of $1,420.94. Requested by Finance Division 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None_ 7. AGENCY MEMBER C0MM1ENTS: Items raised by individual Agency Members are for Agency discussion. Directionmay given at this meeting or the item may be scheduled for action at a future meeting, RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE` REPORTS: 11. COUNCIL MEMBER C0NM1ENTS: Items raised by individual: Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for -action at a future meeting. 12. i I ADJOURNMENT`: ru CITY OF DIAMOND BAR QUICK CAP MINUTES MAY 16, 2000 STUDY SESSION: Mayor O'Connor called the Study TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST Session to order at 4:03 p.m., in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Dr. Present: Mayor O'Connor, Mayor Pro Tem Ansari, Council Members Herrera and Huff. G/ hang arrived at 4:08 p.m. Also present were: Terrence L. Belanger, City Manager James DeStefano Deputy City Manager, Linda Magunson, Finance Director; Mike Nelson, Communications and Marketing Director; Gina Tharani, Sr. Acct.; Teresa Arevalo, Sr. Admin Asst.; Tommye Cribbins, Asst. City Clerk; Sgt. Flannery and Jeff Koontz, D.B. Chamber Executive Director. Budget Study Session — Following presentation by CM/Belanger and discussion by Council, staff was directed to bring back a "Wish List",itemized expenditure sheets, bullet points of related costs and a copy of the City Clerk's Record Retention proposal: It was also indicated that Capital Improvement Projects (CIP) and Special Funds would be discussed at the next meeting as well as Street Tree Improvements. Sr. Admin Asst./Arevalo passed out the Goals :and Objectives submitted by the Council. Discussion of this item was scheduled for -the Study Session of June 6. ADJOURNED TO CLOSED SESSION: 5:45 p.m. 1. CLOSED SESSION: 5:45 p.m., CC -8 Conference with Legal Counsel Existing Litigation G.C. Section 54956.9(a) Beach-Courschene vs. City of D.B_ Conference with Legal Counsel — Existing Litigation G.C. Section 54956.9 (a) - City of D.B. vs. State of California 2. CALL TO ORDER: Mayor O'Connor called the meeting to order at 6:40 p.m. in the auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: C/HufF INVOCATION: Reverend Mike Schuenemeyer, D.S. Congregational Church MAY 16, 2000 PAGE 2 ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor. Also present: Terrence L. Belanger, City Manager, Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. CA/Jenkins announced that following discussion during Closed Session. There was no reportable action. APPROVAL OF AGENDA: CM/Belanger requested that in or order to accommodate discussion of the Solid Waste issue that Agenda Item 9.1 and the Redevelopment Agency Agenda be moved forward. Council concurred. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaimed May 15 —19,2000 as "California Bike Commute Week." 3.A.2 Proclaimed May, 2000 as "Drowning Awareness Month." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Belanger announced that State and Federal agencies have ratified the local emergency that the City was involved. A local office of the Small Business Administration (SBA) has set up office hours at City Hall to accommodate those residents who had damage. They will be available on consecutive Tuesdays beginning May 16, May 23, May 30 and June 2"d". No appointment is necessary. CM/Belanger further announced that the Broker's Caravan that was set for tomorrow, Wednesday, May 17, 2000 has been cancelled and will be rescheduled for a later time during the summer. CM/Belanger went on report on Lanterman Forensic Expansion Project. 4. PUBLIC COMMENTS: 5. SCHEDULE OF FUTURE EVENTS: 5.1 BROKERSCARAVAN — May 17, 2000— 8:00 a m to 10:30`a.m. Tour begins at the City Hall Foyer with continental breakfast - 21660 E. Copley Dr., Suite 100. 5.2 PLANNING COMMISSION May 23, 2000 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 MEETING RE: PROPOSED STATE ROUTE 60 HIGH OCCUPANCY VEHICLE LANE PROJECT FROM INTERSTATE RT 605 TO BREA CANYON ROAD - May 23, 2000 — Glen A. Wilson High School Theatre, 6:00 8:00°p.m., 16455 E. Wedgeworth, Hacienda Heights. MAY 16, 2000 PAGE 3 5.4 CITY ON-LINE MEETING — May 17, 2000 — 6;00 p.m., AQMD Room CC - 7, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION — May 25, 2000 — 7:00 p.m., AQMD Board Hearing Room,; 21865 E. Copley Dr. 5.6 MEMORIAL DAY OBSERVANCE May 29, 2000 — City Offices will be closed in observance of the holiday. Offices will reopen Tuesday, May 30, 2000. 5.7 STATE ROUTE 57/60 WEAVE IMPROVEMENT PROJECT MEETING — June 1, 2000, AQMD Headquarters - 6:00 — 8:00 pm., 21865 E. Copley Dr, 5.8 CITY COUNCIL MEETING - June 6, 2000 — 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr: 5.9 TRAFFIC & TRANSPORTATION COMMISSION — June 8, 2000 — 7:00 p.m. AQMD Board Hearing Room, 21,865 E. Copley Dr. 6. CONSENT CALENDAR,: Moved byC/Chang, seconded by Ansari to approve the Consent Calendar, with the exception of Agenda Items 6.7 and 6.9 Motion carried 5-0 by the following Roll Call vote: 5-0 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of May 2, 2000 — Approved as submitted. 6.1.2 Regular Meeting of May 2, 2000 - Approve as amended. 6.2 PLANNING COMMISSION MINUTES - Regular Meeting of April 11, 2000 — Received and Filed: 6.3 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of March 23, 2000 — Received and Filed, 6.4 VOUCHER REGISTER — Approved Voucher Register dated May 16, 2000 in the amount of $321,714.14%(M/O'Connor abstained -from approval of the following items due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project;P.O. '9260, $60.00; P.O. 8883, $7.98; .P.O.9919,_ $115,.83; and P. 0. 9884, $280.00). 6.5 OFFICE SUPPLY PURCHASE ORDER INCREASE FOR FY 1999 -00 - Approved an increase to the open purchase order for Staples from $19,000 to $22,000; authorize a total expenditure amount for Staples in an amount not -to -exceed $26,000 for FY 99-00. ADOPTED RESOLUTION NO. 2000-28: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING SPECIFICATIONS FOR AREA 2 SLURRY SEAL FOR THE AREA 2 SLURRY SEAL PROJECT AND AREA 2 ARAM PROJECT IN SAID�CITY AND AUTHORIZING` AND DIRECTING THE CITY`' CLERK TO ADVERTISE TO RECEIVE BIDS. MAY 16, 2000 PAGE 4 6.8 ADOPTED RESOLUTION NO. 2000-29: A RESOLUTION OF THE CITY COUNCIL OFTHECITY OF DIAMOND BAR PROHIBITING COMMERCIAL VEHICLES FROM PARKING ON BOTH SIDES OF EARLGATE STREET WEST OF LEMON AVENUE; AND ON THE WESTERLY SIDE OF LEMON AVENUE BETWEEN GOLDEN SPRINGS DRIVE AND THE NORTHERLY CITY LIMITS; AND ON THE EASTERLY SIDE OF LEMON AVENUE FROM THE NORTHERLY DRIVEWAY OF THE SHOPPING CENTER TO THE CURRENTLY POSTED "NO STOPPING ANYTIME SIGNS." 6.10 ADOPTED RESOLUTION NO. 2000-30: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING SUBMITTAL OF A SIXTH CYCLE USED OIL RECYCLING BLOCK GRANT. 6.11 EXTENDED PURCHASE AUTHORIZATION FOR WEST COAST ARBORISTS AND BUDGET ADJUSTMENT FOR STREET TREE MAINTENANCE SERVICES — in the amount of $6,700 and an allocation of additional funds in the amount of $6,700 from General Reserves. 6.12 EXTENDED PURCHASE AUTHORIZATION FOR DAY AND NIGHT COPY CENTER - in the amount of $23,000 for FY 99-00. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.7 ADOPTED RESOLUTION NO. 2000-31: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING "NO U-TURN" SIGNS AT THE INTERSECTION OF GOLDRUSH DRIVE AND THE FRONTAGE ROAD OF DIAMOND BAR BOULEVARD — Following discussion, C/Chang moved, C/Huff seconded to adopt. Motion carried 5- 0 6.9 ADOPTED RESOLUTION NO. 2000-32: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AUTHORIZING FUNDING REQUEST UNDER THE CALIFORNIA BEVERAGECONTAINER RECYCLING &Following LITTER REDUCTION ACT — d . iscussion C/Ghang moved, M/O'Connor seconded to adopt. Motion carried 5-0. 7. PUBLIC HEARINGS: TOO p.m., or as soon thereafter as matters may be heard. 7.1 PUBLIC HEARING IN CONSIDERATION TO VACATE A PORTION OF HIGHCREST DRIVE IN THE CITY OF DIAMOND BAR — M/O'Connor opened the public hearing. Martha Bruske, 600 S. Great Bend. With no further public testimony, M/O'Connor closed the public hearing. MAY 16, 2000 PAGE 5 C/Ansari moved, C/Chang seconded to terminate the proceedings for the street vacation for Highcrest Dr. pursuant to the request of the applicant. 9. NEW BUSINESS: 9.1 APPROVED FIRST READING BY TITLE ONLY ORDINANCE NO. 03(2000) AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY -OWNED OR PUBLICLY OPERATED SKATEBOARD FACILITIES — Following discussion C/Ansari moved, C/Chang seconded to approve for first reading by title only and waive full reading of Ordinance No. 0X(2000) Establishing Rulesfor Publicly -Owned or Publicly Operated Skateboard Facilities. Motion carried 5-0 RECESS TO REDEVELOPMENT AGENCY — WO'Connor adjourned to the Redevelopment Agency Meeting at 8:27 p.m. Next Resolution No RA 2000-01 1. CALL TO ORDER: C/Huff called the meeting to order at 8:27 p.m. in the auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, Ca. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, ClHulf Also present: Terrence L. Belanger, Executive Director, Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community 'Services Director, Linda Magnuson, Finance Director; Mike Nelson,. Communications & Marketing Director and Lynda Burgess, Agency Secretary, 2. PUBLIC COMMENTS: None 3. CONSENT CALENDAR: Moved by AWO'Connor seconded by AM/Ansari to approve Consent Calendar as submitted. 'Motion carried 5-0 3.1 APPROVED OF MINUTES — Regular Meeting of April 18, 2000 Approved as submitted. 3.2 VOUCHER REGISTER—Approved Voucher Register dated May 16, 2000 in the amount of $1,420.94.' 4. PUBLIC HEARINGS None 5. OLD BUSINESS: None 6. NEW BUSINESS: None MAY 16, 2000 PAGE 6 7. AGENCY MEMBER COMMENTS: ADJOURN REDEVELOPMENT AGENCY MEETING: 8:29 p.m. RECONVENE CITY COUNCIL MEETING: 8:29 p.m 8. OLD BUSINESS: 8.1 MATTER OF SELECTION OF A SOLED WASTE HAULER FOR THE CITY — After brief presentation by CM/Belanger, M/O'Connor announced that she would open up the discussion by giving each company 10 minutes to give their presentation and at the end of the presentations, Council would then have the opportunity to ask questions. Council concurred. Athens Disposal Dennis Chipetta Universal Waste Systems Dave Perez Valley Vista Disposal - Dave Perez Waste Management - Ray Anderson Following presentations, M/O'Connor opened the meeting for public comments. Martha Bruske — supports one hauler for the City. John Fyffe Jr. — 1456 Blenbury —Would like to see 2 campanies split between the North and South, Athens Disposal and Valley Vista Disposal. Clyde Hennessee — Would like to see Waste Management in the City. No further comments offered, MfO'Connor brought it back to Council. Following Discussion by Council and with consensus the matter was continued to the meeting of June 6, 2000: 10. COUNCIL SUB -COMMITTEE REPORTS: 12. ADJOURNMENT: With no further business to conduct, M/O'Connor adjourned. the meeting to Monday, May 22, 2000 at 9:00 a.m., in Conference Room A, 21660 E. Copley Dr., Ste. 100 and in memory of Dale Martin Wood and Rose Millo. General Discussion Points: Salaries and Benefits The budget as it is presented includes an increase in Cafeteria Benefits of $25 per mont h for employees and the 2% at 55 Retirement Benefit. It is assumed that the cost of health benefits will incr mse once again this fiscal year. The actual increased amounts are unknown at this time. It is expected that the new rate schedule will be available sometime during the month of June. The 2% at 55 RetiBenefit is based on 13.74% of salaries. The current retirement rate is 10.954%. The cost of providing the increase in Cafeteria benefits is $14,300 and the cost of providing the 2% at 55 Retirement benefit is approximately $60,250 for a total of $74,550, A 3 % cost of living increase is also being proposed but has not been included at this ' e. The total salary increase would be approximately $73,260: ' If all options were to be approved, the total cost is anticipated to be approximately $149,500. Included within the budget as presented are changes to several positions. Salary adju ents are being proposed for Community Svcs. Asst., Admin Assistant, Development Services Asst., ard Senior Admin. Assistant. Also included are the reclassifications of the Deputy Public Warks Director to Public Works Director; one of the Community Services Secretaries to Administrative Secretary; Acco ant Clerk H to Senior Account Clerk; and 3/ time Engineering Technician to full time Assistant Enginc er. Computer Systems , Over the past few years, the City has prided itself in its technological capabilities. As a result, various discussionshave taken place over the past year regarding the City's ,needs and wants as it relates to the City's computer systems. Each department has its own needs to accomplish their goals Various systems have been either implemented or proposed. Juan effort to manage current City reso s and make' informed decisions,i it has been decided to hire a consultant to aid staff in making the best choices possible. It is anticipated that this consultant will evaluate the City's current systems and MIS expertise and make recommendations as to which systems make the best sense for the City as a whole. Therefore proposals for new computer systems have not been implemented into this budget at this time. Systems proposed but not implemented into the budget include Community Services Recreation Registration System and Community Development Project Tracking System. (see departmental discussions) Redevelopment Agency Litigation The proposed budget includes $153,600 allocated cost to the Redevelopment Agency. should be noted that pending the outcome of the current litigation these allocations could be become General Fund Expenditures. t General Fund Revenues: Prouerty Taxes - Pa. 12 Secured Property Tax has been increased to reflect the general increase in property valuations and change y m prescribed allocation methods asb AB1661 RAF legislation). Other Taxes — Ps 12 The other taxes section has been increased due to a change in the Sates Tax Revenue estimate. State Subventions — Pe. 12 The reduction in State Subventions is due to the decrease in Motor Vehicle in Lieu revenue, which is based on a per capita basis. This is the first full year in which the City will be allocated funds based on the non incorporation population i Inter -governmental Revenue — Pg. 12 This year there is not an estimate for ERAF funds in this area of the revenue forecast. It appears that these funds will be received as an additional allocation of property tax and as such is reflected there. During FY99-00, the City Council approved the sale of Prop A — Transit Funds. The revenue from these sales was reflected in this portion of the budget. The only Prop A sale of funds proposed this FY is for the Community Center project and is reflected in the CIP budget. This year there was no environmental enhancement program proposed nor is it anticipated that the City will be in receipt of any FEMA revenue. Current Service Charges— Pg. 12-13. Building and Safety fees have been increased by 35%. This assumes that the Pulte housing project, Diamond Bar Honda Car Wash, JCC homes, and various tenant improvements in the Corporate Center with require building dm permits. ; q gP nw There is also an increase in Recreation Fee revenue anticipated. Use of Monev and Property—Pe 13 The increase in this category is due to an increase in anticipated investment revenue. Transfersin— Other Funds — Pg. 13 The transfer -m from Gas Tax Fund is to reimburse .the General Fund for street related expenditures. This includes the road maintenance division The transfer -in from Prop C —Transit Fund reimburses the General Fund for the pavement management system update. The transfer in from the COPS Fund covers the cost of a portion of the 290-D team and special services performed by the Sheriff's Department at the City's request. This could include but is not limited to special' traffic enforcement around the City's schools and periodic safety check -points. 2 Fund Balance Reserves - Pg- 13 f The amount indicated asTund Balance Reserve represents an amount equal to budget items which would not necessarily be done from annualized revenue sources. Included in this amount is $2,680,000 for the p CIP Transfer ($2,500,000 - Community Center, $100,000 Spanner Banner, $80;000 — Sycamore Canyon Park Landslide Repair). Also included is the amount for the transfer to the Equipment Replacement Fund ($80,000) and the balance is a portion of the cost of professional services in the Community Development Department ($35,000 — Noise Element $30,000 Environmental Guidelines, $40,000 —Development Code Updates). I GENERAL FUND EXPENDITURES: Community Administration Legislative Department City Council — Pg. 23 This fiscal year the proposed budget reflects the salary and benefits for all five City Council members It also includes a full year's allocation of mileage allowance for the City Council The amount budgeted in Professional Services represents the contract amount for lobbying services. City Attorney —Pg. 24 There are two line items in this budget. The General Legal category represents the amount budgeted for the general City Attorney services as required by the City Council and City staff. The Special Legal category is used as necessary for any litigation the City may become a party to. It is anticipated that the amount budgeted will cover the cost of the City's current litigation'. City Manager - Pg. 25 Personnel Budgeted: City Manager 1.00 Deputy City Manager 1.00` Senior Admin Assistant 2.00 (positions partially alloc. elsewhere) See. to City Mgr/Ofc Mgr 1.00 Admin. Secretary 1.00 The proposed budget includes the full year cost of the second Deputy City Manager position. Travel - Conferences has been reduced to reflect the fact that the League of City's annual conference and the ICMA conference will be held in Anaheim and San Diego respectively. Professional Services has been increased to cover the anticipated maternity, leave of the Admin Secretary. City Clerk —PLY, 26 Personnel Budgeted: City Clerk 1.00. Assistant City Clerk 1.00 Secretary 1.00 There is a reduction in this year's City Clerk's division budget due to the fact there are no election costs necessary this fiscal year. The supplies budget has been increased to cover the cost of additional minute, resolution, ordinance books and paper. Advertising in this budget covers the cost of City Council public hearing notices published in the local newspapers._ Professional Services covers the cost of minute secretary services for City Council meetings, temporary services for vacation/leave coverage and the possible supplement to the muni -code. Capital Outlay items include a high speed duplex scanner, a printer 3 , i I for the City Clerk's office and document imaging and contract -management system maintenance agreements (will be reclassed to Prof. Svcs. — Data Processing in future budget versions). Not included in the proposed budget are three related items for the City Council's discussion and consideration. The City Clerk is proposing a contract for conversion of City filesand documents to permanent electronic storage in the City's imaging system. It is proposed that a two-year strategy be used to for this: conversion. The cost is estimated to be approximately $185,200 for FY00-O 1 and $162,400 for FPO 1-02 for a total of $347,600. The a portion of the cost can be recovered through the reduction of storage rental space and City Hall floor space necessary to hold the paper files. The City Clerk is also proposing a part-time Records Coordinator to oversee preparation of files and transfer of the same to file conversion. The cost including benefits for this additional staff member would be approximately $21,900. The third item not included within the currentP roPo sed budget is an additional high SP duplex lex scanner P for use by the new part-time Records Coordinator. Administration and Support Department Finance Division - Pz 31 I, Personnel Budgeted: %Finance Director 1.00 Accountant H 1.00 Senior Account Clerk 1.75 As previously noted, the Finance Department budget includes a reclassification for the current Account Clerk lT The duties and responsibilities of this position have increased to included not only accounts payable but also some personnel activities." Professional Services includes the City auditing contract which was recently awarded by the City Council to Conrad and Associates L.L.P. It also includes the annual maintenance contract for the financial management system software and hardware. It is higher this year due to all of the modules purchased being completely installed and operational. General Government — Pa. 32 Personnel Budgeted: None This division provided general operational support to all City departments. The following are some items included within this budget: copier charges and maintenance, postage, general telephone charges, postage & folding machine rental, City Hall lease and common area maintenance expense, pool car maintenance and fuel, general City memberships (League, CCCA, SCAG etc.), corporate airline tickets, property tax administration charges, furniture, and City Hall improvements. Advertising has been moved to the Communications & Marketing budget this year. The FY99-00 meeting budget was higher than normal due to the City hosting a California. Contract Cities Association meeting and the many meetings held related to the Lanterman issue. The FY99-00 budget for Professional Services included $75,000 for the alternativeroadway study. Contract services included the Chamber of Commerce " contract for FY99-00, nothing has been included at this time pending contract discussion and decision. A proposal was received from the Chamber of Commerce on May 15, :The amount requested is $12,000 for Administrative Support, $8,000 for a New Resident Welcome Program, and $4,000 for New Business Welcome Package. In addition they requested $12,000 for advertising in the VIEW, this amount has already been included within the Communications & Marketing Division budget. Communications and Marketine— Pg. 35 Personnel Budgeted: Com. & Marketing Director 1.00 Com. &' Marketing Coordinator 2.00 MIS Technician 1.00 (position partially alloc. elsewhere) 4 This department's printing and pre -press budget includes the printing of the Diamond Bar Community News, economic development packets, newcomer's packets, community handouts and general City printing (letterhead and business cards). As mentioned earlier this year's Communications and Marketing budget includes a larger amount for advertising. This includes advertising by the Windmill, DB/Walnut Weekly, 91765191789 and economic development advertising in national /local publications. Professional Services include graphic design services (newcomer's packet, economic development, etc.), the creation of a City video for marketing and economic development, consulting services regarding the City's computer systems j (E -Government) as well as some other miscellaneous services as necessary. Contract services shows a decrease pending the Chamber of Commerce contract. The amount budgeted at this time is for the annual maintenance contract for the ACIS (Info to Go) system. Capital Equipment includes: network printer (Public Works), CD Tower (City Clerk), three computer workstations (City-wide), two laptops (City-wide), miscellaneous audio video equipment, cable character generator and cable modulators. The later two items will enable City staff to have information put onto the City's Cable TV channel in a more efficient and effective way. Although :not included in the current proposed budget, there has been a request to expand the Communications and Marketing Division by adding a New.Media Specialist position. This position would provide support in a variety of audio/video technologies. These would include web site content development and administration; video editing(production, for video and multimedia projects; and development of related new media technologies (interactive CD-ROM, etc:) Public Safety Department Law Enforcement — Pe. 38 The following represents the breakdown and cost of the services contracted for through the Sheriff's' Department. There has been no change in the proposed service levels. Tyne of Service Number FY99-00 FY00-01 General Law Units: One -Man- 40 -hour (Team Leader) 1.00 147,490.52 152,705.72 One -Man 56 -hour 6,00 1,389,361.08 1,438,492.08 Two -Man 40 -hour 1.00 147,490.52 152,705.72 Traffic Law Units: One -Man 56 -hour 4.00 926,240.72 958,994.72 Motorcycle 40 -hour 3.00 471,883.38 487,621.20 Supplemental Sergeant 1.00 119,483.00 122,013.00 Community Service; Officer w/vehicle 2.00 64,079.12 67,155.24 Community Relations Officer 1.00 147,490.52 152,705.72 Special Assignment Car (290 -boy) 2.00 255,651.86 263;354.88 Narcotics Deputy (SANE) 1.00 86,384.00 89;507.04 Asian Task Force Deputy 0.50 73,745.26 76,352.86 3,829,299.98' 3,951,608.14 Bicycle Patrol As Requested Special Investigations As Requested Helicopter Patrol 4 hours; per mo The amount included in the Contract Services - Special Events includes p funds for traffic control for Calvary Chapel which is reimbursed to the City and other special servicesasrequested by the City. The other 5 special services could include additional traffic enforcement around the City's schools and traffic check- points. These services are paid for with a transfer in from the COPS Fund Volunteer Patrol - Pe. 39 No changes. Fire Protection - Pg. 40 No changes. Animal Control - Pe. 41 This budget has been increased this year to reflect the proposed increase in Animal Control contract. Although the increase in the contract has not been approved by the City Council, it has been included at this time. Depending on the City Council's action, this budget will be changed accordingly. Emergency Preparedness — Pe. 42 This year's budget is slightly decreased this year due to capital equipment being budgeted in FY99-00. Transfers -Out — Pg. 45 Transfers -out this year shows a significant increase due to the proposed transfer to the Capital Improvement Projects Fund. This transfer includes funding for the Sycamore Canyon Landslides Repair, Spanner Banner Support Poles at one site, and the Community Civic Center project. Community and Development Services` Community Development Department Plannine Division— Pg 50 Personnel Budgeted Deputy City Manager 1.00 (position partially allocated elsewhere) Associate Planner 1.00 Admin Secretary 1.00 Dev Services Assistant 1.00 Code Enforcement Ofcr ` 1.50 The Planning Division's personnel budget is slightly higher this year due to the funding of the part-time Code Enforcement Officer for the entire year. This year it is anticipated that the City will be updating the City's General Plan Noise Element, creating environmental guidelines and implementing various Development Code changes. As a result, the division's printing and advertising budgets have been increased slightly. The Professional Services budget reflects the cost of the fore -mentioned projects. The funding for these projects is proposed to come from the General Fund fund balance reserves. Capital' equipment budgeted include computers, scanner and printer for use by the division Not included within this budget is a proposal to replace the Planning Intern position which has not been budgeted for the past few years. The annual cost of this proposed staff position is approximately $13,250. The proposed budget does not include an amount for a proposed permit and land use tracking computer system. The amount requested was $50,000. Please see discussion on computer issues. 6 Building and Safety services are currently provided through a contract with D & J Engineering. These services are paid based on a percentage of the revenue actually received. As stated in the revenue discussion, it is anticipated that building activity will show an increase due to the Pulte housing project, Diamond Bar Honda Car Wash, JCC homes, and various tenant improvements in the Corporate Center will requiring building permits. Community Services Department Parks Administration — Pg. 55 Personnel Budgeted: Community Svcs Dir. 1.00 (position partially allot. elsewhere) Supt. Parks & Maint 1.00 (position partially allot, elsewhere) Community Svcs. Asst. 1.00 Maint. Worker 11 1.00 (position partialy allot. elsewhere) PT Parks Maint Helper 8.00 The slight increase in Personnel in this budget is due to the addition of one part-time Parks Maintenance Helper. This addition provides additional resources to aid in the operation of the City's park facilities. Utilities were previously budgeted in this division to cover the cost of the Lorbeer ball field lighting. This fiscal year a Lorbeer division has been established. The FY99-00 budget included an amount in Professional Services for a Trails Master Plan, therefore the FY00-01 Professional Services budget has been reduced accordingly. Miscellaneous Equipment budgeted includes the proposed purchase of a floor buffer and vacuum cleaner'for Parks maintenance. Parks General — PP 56 thru 66 i Personnel Budgeted: None These budgets include utilities and maintenance. Utilities have been increased by 5% forinfla tion. Maintenance of Grounds and Buildings covers extraordinary items which are not normally covered by the annual maintenance contract. This:: could include irrigation repairs, playground equipment reP'air and resurfacing of basketball courts. Contract Services budgets have been increased to cover a 41% CPI increase. Heritage Park -'Pg. 57 The Maintenance of Grounds and Buildings budget in this park has been increase to coverthe following:. removal and replacement of park drain leading to Bronco Lane, replacement of an irrigation control cover, resurfacing of the basketball court and the replacement of picnic tables. Heritage Community Center — Pg. 58 This Maintenance of Grounds and Buildings budget includes an amount for roof inspection and repair. Capital equipment includes new rectangular tables and a new bingo machine. Lorbeer-Ball Field — Pg. 59 This new division covers the utility cost of the newly installed ball field lights at Lorbeer Middle School. An amount for Rental of Equipment has also been included to cover the cost of,renting portable facilities for use during activities. 7 Maplehill Park - Pg. 60 I Maintenance of Grounds and Buildings includes an amount to resurface the basketball court. Pantera Park - Pg. 61 Maintenance of Grounds and Buildings includes an amount to resurface the basketball court Capital Equipment includes the .purchase of a storage container. Not included in this budget was a request for the purchase of an electric cwt Summitridge Park —Pg. 65 Capital Equipment proposed is the replacement of three concrete picnic tables. Recreation — PP 67-68 Personnel Budgeted: Com Svcs Supt. 1.00 Admin Secretary 1:00 Secretary 1.00 Rec Specialist 2.00 CS -Coordinator 1.00 (position partially allot. elsewhere) PT CS -Coordinator 2.00'(20 hr/week) PT CS -Leader I1 2.00 (30 hr/week) PT CS -Leader 1 2.00 (20 hr/week) PT CS -Coordinator 1.00 (day camp) PT CS -Worker 3.00 (seasonal) PT CS -Leader 1 16.00 (seasonal) PT CS -Leader lI 18.00 (seasonal) Changes noted in this budget are a reflection of a full year's implementation. of the in -house -recreation program. Printing has been increase to reflect the publication of a separate: recreation brochure. Rental/lease of Real Property covers the cost of renting facilities for classes and activities. The Professional Services budget has been increase to cover the cost of temporary services for vacation coverage. Contract Class instructors are paid out of the Contract Services category of the budget. The amount budgeted in Capital Equipment is for the purchase of twenty canopies to be used during various City special events: Not included within this budget is a request to increase the two PT CS -Coordinator (20hr/week) positions to 330 hr/week positions. The cost of this change would be approximately $23,750: The proposed budget does not include the proposed recreation program registration system. The amounts requested are as follows- software -$40,000, hardware - $10,000, system maintenance contract - $5,,000 and, system training $12,000 for a total of $671000: Please see computer issue discussion. Public Works Department Public Works Admin — PP. 73-74 Personnel Budgeted: Public Works Director 1.00 (position partially allot. elsewhere) Development Svcs. Asst: 1.00 Admin Secretary 1.00 (position partially allot. elsewhere) Assist. Engineer 1.00 8 M There are several changes in this division this fiscal year. The Personnel increases include the previously mentioned reclassification of the Deputy Public Works Director to Public Works Director and the reclassification of the % Time Engineering Technician to full time Assistant Engineer. In addition, the Development Services Assistant had previously been budgeted in Engineering rather than Public Works Admin. FY99-00 saw the addition of a Public Works Supervisor to oversee road maintenance activities. In an effort to more clearly identify this area of responsibility'a new Road Maintenance Division has been added. As a result, these activities have been removed from this budget and place in the new division's budget. Utilities include the cost of electricity for the City's street signals (this may be moved to the Road Maintenance Division in future budget proposals}. Professional Services -'Environmental covers activities related to the State NPDES requirements. FY99-01 Contract Services -Inspection budget was higher than " usual due to large grading projects which commenced during the year. It is anticipated that there will be continued inspection expenditures in the new fiscal year, however not to the magnitude of the previous year. Engineering —Pg. 75 Personnel Budgeted: Associate Engineer 1.00 As mentioned above the Personnel budget has been decreased due to the reallocation of the Development Services Assistant to Public Works Admin. Division. The Contract Services -Plan Checking has been reduced this year due to many development projects leaving the engineering stage and going on to the building stage. Road Maintenance — Pa. 76 Personnel Budgeted: Public Wks Supervisor 1.00 This new division has been created to aid in the tracking of road maintenance activities. By doing this, it simplifies necessary state reporting and Gas Tax Fund transfers to the General Fund. Virtually all activities contained in this budget can be covered with Gas Tax funds. There is a minor portion of the supervisor's ' time used to monitor utility companies' activities in the City's roadways. The cost of these services are recovered through the permit fees charged. The various contract services budgets for road maintenance show a slight increase. Traffic and Transportation — Pg. 77 Personnel Budgeted': None The major change in this budget is the elimination of the Senior Admin. Assistant position which had previously been charged to this budget. Staff services provided in relation to Traffic and Transportation are currently being charged to Public Works Administration since there is not one specific individual assigned to Traffic and Transportation Environmental Enhancement — Pg. 78 Personnel Budgeted: None This division was created to account for activities related to the State's Environmental Enhancement I Program. The moneys expended from this budget have a direct revenue offset from the State. In previous years these programs have included the planting of trees along the freeways and the creation of firebreaks on the City's hillsides. This year nothing has been identified for this program 9 CITY OF DIAMOND BAR STUDY SESSION MAY 2, 2000 GOALS AND OBJECTIVES MPT/Ansari. ; 1. BEAUTIFICATION a.. Freeway hillside plantings of, wildflowers. Joint effort with CalTrans. b. Difficulty with propeTtylslope.maintenance— possible funding for assistance in maintaining slopes C. Update General Plan to accommodate requirements for NPDES and TMOLs as required under Clean Water Act d. Limit number of garage sales and signs posted therefor (perhaps set aside one weekend day per month for garage sales) e. Clean up freeway entrances into D.B. 2. ESTABLISHING GOALS AND OBJECTIVES a. Place flyer (survey?), in newsletter to ascertain what citizens would like 3. RECOGNITION OF D.B. a. Signage of our ranch heritage'- signs and enlarged photos (Historical Society) b. Memorial area for veterans in a park C. 3x5 plaques erected in locations where citizens have died d. Encourage citizen participation for decorations/lighting' at Halloween, Christmas - prizes, etc." e. Recognition of neighborhoods f. Establish more Neighborhood Watch Programs g. Set up Farmers' Marken weekly? h. Meet with Country Estates Assn.: to have on-going communication 4. 4. ESTABLISHMENT OF SRRE FOR NEW YEAR a. Needle and sharp object collection (hazardous waste) at pick up points (similar to San Bernardino) b. Multi -family dwellings C. Better diversion numbers for commercial pick ups 5. REVISIT USE OF PARKS a. More benches and seating in pocket parks b. Basketball and small courts in each park for pick up games C. Possible area set aside for pooch park (Pantera?) d. Flowers and annuals planted e. Nursery at Sycamore Canyon Park (in back) f. Develop area on D.B. Blvd. overlooking Sycamore Canyon Park for automobile turnout, etc. 6. IMPROVE QUALITY OF LIFE FOR CITIZENS a. More benches on D.B. Blvd. b. Establish computerized calling system staffed. by volunteers in mornings to call housebound residents so they have contact with human voice (similar to 'program established by Pico Rivera) 7. WORKING WITH .YOUTH a. Place two students on Parks & Recreation Commission b. Mentoring of youth in City departments C. Youth in Government i. internships ii. Magor or Council Member for a Day'- have students shadow Mayor, City Manager, etc. d. Establish teen center 8. JOINT USAGE WITH SCHOOL DISTRICTS' a. After schoo9l facilities for children b.. Site D? how 'could this be developed? 9. REVISIT ESTABLISHMENT OF CITY HALL IN AQMD a. Seek reasonable long-term contract if price is right 10. REVIEW CONDITIONAL USE PERMIT PROCESS a. Employee parking in rear of store fronts rather than in public parking areas b. RV parking ordinance -seek to tighten overnight parking C. Sign, Ordinance C%Chang RE -PRIORITIZED LAST YEAR'S GOALS C/Hu.f f 1. Civic Center 2. Lanterman 3. Communication with public a. Correspondence addressed to all Council - Mayor should probably take charge to assign response by other Council Member(s) b. Correspondence to one Council Member (cc'd tog all Council) - person letter is addressed to should have priority in responding (send post card acknowledging receipt of letter to author within 24 hours). Response to be sent out within 72 hours of receipt of letter, 4 Computerized -signal management (Interconnect Master Plan) 5. Beautification study session to brainstorm and develop Master Plan 6. Slope maintenance - staff to prepare list of options 7. Temporary Sign Ordinance weekend violations - asked for periodic report on violations cited by Code Enforcement officers 8. Billboard removal (owned by D.B. Friends Church) can City get rid of the sign event4ally? Does City have any control over content posted on billboard? 9. volunteer Patrol expand duties - obtain reports on citations for handicap parking',violations. Patrol should be turning in complaints re code enforcement violations. Obtain copies of reports filed with Sheriff Dept. 10. Council heeds more staff support for filing, etc. (approx. 2 hrs/week) 11. Acquisition of land for parks (Site D'?) C/Herrera: Kept same priorities as last year but completed projects meed to be; dropped from Goals matrix. Need to concentrate on remaining Goals rather than adopt new ones M/O'Connor: 1. Establish Conditional Use Permit review process and update to make sure that they are being followed such as employee parking in front of businesses in Ralphs' Center rather than: parking behind the shops, 2. RV's parked on residential streets tighten; enforcement 3. Sign Ordinance enforcement - especially political signs - permit system for sign companies? (No time Policy exists for signs on private property). Perhaps INTEROFFICE MEMORANDUM n W � 1 r � F W � ..+ CU Gto4� m o tc • +. ti` '` &. O oo70 tc o p O 41, - G'r . C 2z� i� •� Qi •1�1 (U ; ) [ �\©°\) \�� 2� } � 2. �^ :) \\��\ . ���: ƒ . � 2ƒ �� \� \ d r� a' ry Ere - -------------- I- is w .,� 9D o a v �L w Ovs ;.w 4� y c, QL" a wc Lz+ Q 40. 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Cp an "o o y o �.Utn U 3z U U�cn Ud0mdr�a cn �Z �_ � ��t to N ztO a tr I .y ti O �. Z Z3 lJ ? rl .L 1121 O O 5 h QLiw G Oc tq x O O 0` y rn m� O � ti� �� p ❑ N � O -St ry -• � �q U Q S . h i ., g d, MAY -04-00 11:54 AM P.01 y The City of Diamond Bur cordially invites you to a special mK Wednesday, May 17, 2©00 • 8:00 a.m. to 10:30 a.m. Tour begins at the City Hatt Foyer with continental breakfast, 21660 E. Copley Drive, Suite 100, Diamond Bar, California Join us for an exciting guided tour of new and future developments in Diamond Bar, ranked #1 Business Friendly City for the second year by Kosmott Association. ,% will visit the city's new world-class business and office parks that have attractedFortune 500 tenants including Traveler's, Allstate and GMAC. A Development Guide will be distributed including available site information and resources. FREE "Tire Roulette" Raffle 4 CCRANI> PRIZE. Palm VII PaImPilot I A M G X " It -A 11 Seating is limited to the first 40 guests CHAMBER OF CO B RSVP to NANCY WHITEHOUSE at *1396.5666 `lo" o�]arnpnEntgYanrlr This tour is a project of the City of Diamond Bar in partnership with the Diamond Bar Chamber of Commerce, the Gas Company and Inland Volley Economic Development Corporation INLAND VALLEY EDC Lam wLur tco>torlt otwcontn cououno+ MEDISON INLAND VALLEY EDC Reservation Form 141�FHA r)t.lT.r f(', l',Mq>rIC f7Mt'F.l n►.tTri1' COefol ATl04r Paw to j9M 62Z4217 (or eut alooW dOn7 _ed—lime/ ad aWl to 1WDCj Presents the xaero. xame. 5th Annual Nacre: Regional Economic 'Summit ��1 �taa►e� _ • "S in utOin$ Bttsinas & Cantxmseree Phone: Fat in tlhe New Tech sOk0oi &oiPlAmy E•anai?: Wednesday, :4tay Z4, 20110 Stating is Limited ` RSYP by May 17, 2980 Ontario. Airport Metnott Hotel 2200 E. Holt Blvd, Ontario Break Out Sessions Cost S65 before May 17th (fiecbeckmnkn=wae dmyon-Mbedtmd4) (SIS at the door) (IncGdelJtegietnabn erefoar d; Lunch) Session 1: 8:45 -10:00 Session It: 10:15 -11:30 Sponsorship. Exhibit Tables and Advertisement Opportunities Now Available ❑ Best Practices ❑ BestPtactim i -C tee &Trade E -Commerce & Tlade Please set! 909-b23-194!<Jar additional: zpfozmanoa E ornme ❑ ❑ Education & Workforce Q Education & Workforce . Ptaparation. Preparation © matketing to s Diverse O Marketing to a' Diverse i s Cormnurdty Commurtity ,t -e F 0 Regional Truvottation El Transportation CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. T0: Terrence L. Belanger, City Manager MEETING DATE: May 16, 2000 REPORT DATE: April 27, 2000 FROM: Bob Rose, Community Services Director TITLE: Consideration For Neighborhood Street Tree Program SUMMARY: Each year, approximately 100 street trees are removed by the City from residential neighborhoods due to public safety issues related to the tree or because of major damage/death of the tree. Currently, the City does not have a program to replace these trees that are removed Currently, there are at least 1000 locations where street trees used to exist in residential neighborhoods that are now vacant. The neighborhood street tree program would provide a pro- active method to replace street trees in residential neighborhoods. This program could also be used to identify trees that have outgrown their existing planting location and to plan for their removal and replacement. RECOMMENDED ACTION: A. That the City Council consider implementing a neighborhood street tree program that includes the following elements: 1. Inventory existing street trees and open spaces for potential street tree planting in residential neighborhoods. 2. Determine a pallet of tree species that maybe planted in residential neighborhoods. 3. Determine existing street trees that are potentially hazardous and/or have outgrown their planting location. 4. Determine a phased planting program to fill street tree open spaces in residential neighborhoods. 5. Determine the conditions under which a street tree in a residential neighborhood may be removed and replaced. B. That the City Council direct staff to bring back the proposed five (5) year extension of the street tree maintenance contract with West Coast Arborists for consideration. C. Tflat the City Council direct staff to include $100,000 in the 2000/01 Fiscal Year budget to implement the first phase of the Neighborhood Street Tree Program. Funding will come from General Fund reserves. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) - Other: Agreement(s) CAI r-KNAL'WE SUBMITTAL C 1, Has th by the 2. Does t 3. Has or 4. Has th Which 5. Are otl Repow REVIE resolution, ordinance or agreement been reviewed City Attorney?, ie report require a majority vote? vironmental impact been assessed? report been reviewed by a Commission? . commission? er departments affected by the report? dis ussed with the follow'n aff ed rtments: All ill Terrence. L. Belanger City Manager A71es DeStefano Deputy City Manager Yes X Yes _ Yes _ Yes X Yes Public Works D," J X No No X No X No n No Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 16, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Consideration For Neighborhood Street Tree Program ISSUE STATEMENT: The City of Diamond Bar does not currently replace street trees when they are removed in residential neighborhoods. RECOMMENDATION: A. That the City Council consider implementing a neighborhood street tree program that includes the following elements: 1. Inventory existing street trees and open spaces for potential street tree planting in residential neighborhoods. 2. Determine a pallet of tree species that may be planted in residential neighborhoods. 3. Determine existing street trees that are potentially hazardous and/or have outgrown their planting location. 4. Determine a phased planting program to fill street tree open spaces in residential neighborhoods. 5. Determine the conditions under which a street tree in a residential neighborhoodmay be removed and replaced. B. That the City Council direct staff to bring back the proposed five (5) year extension of the street tree maintenance contract with West Coast Arborists for consideration. C. That the City Council direct staff to include $100,000 in the 2000101 Fiscal Year budget to implement the first phase of the Neighborhood Street Tree Program. FINANCIAL SUMMARY: The cost to develop a neighborhood street tree program can be negligible.. Our current street maintenance contractor, West Coast Arborists, has offered to complete the inventory and to develop the details of the neighborhood street tree program at no cost to the City, in exchange for an extension of their existing contract for five years. (Current prices in the existing street_ tree maintenance contract would be maintained for the five-year period.) Bids received from other tree maintenance companies indicate that the inventory of existing street trees and open spaces could cost between $20,000 and $30,000. The cost to implement the neighborhood street tree program would be: Plant 24" box tree - $175. Remove existing tree andstump- $140. City staff is aware of at least 1000 trees that have outgrown their existing planting, location. This includes Canary Island Pine p trees on Cold Spring, Palomino, Acacia Hill and Moonlake. Cost to remove and replace these 1000 trees would be $315,000, City staff is also aware of another 1000 or so open spaces where trees could be planted. Cost to fill a thousand open spaces would be $175,000. This shows that, prior to doing an inventory to determine exact quantities, implementation of the neighborhood street tree program could cost at least $490,000. This cost can be controlled by phasing program over a 5 to 10 year period, resulting in an annual cost of about $50,000 for a 10 -year phasing, or about $100,000 for a 5 -year phasing. Funding would come from General Fund reserves: - BACKGROUND: The City of diamond Bar currently has a street tree replacement program related to medians and major arterials. However, the City does not have a replacement program for street trees located in residential neighborhoods. -Currently, if a street tree 2 is removed due to public safety concerns or major damage/death of the tree, staff works .with the owner of the adjacent property in an attempt to have the property owner replace the tree. This is successful less than 10% of the time. Each year the City removes approximately 100 trees in residential areas due to the reasons cited above. With less than 10% of those trees being replaced by the resident each year, the vacant sites where trees could be planted now, totals at least a thousand. The attrition rate of street trees in residential areas has reached 10 sincethe City's incorporation. This trend can not be reversed unless a neighborhood street tree replacement program is implemented by the City. DISCUSSION: According to the National Arbor Day Foundation, urban street trees provide a number of benefits to neighborhoods by: Conserving energy, by providing shade and evaporative cooling through transpiration; Improving local and global air quality by absorbing carbon dioxide and ozone, absorbing particulate matter, and producing oxygen; Reducing wind speed and directing air flow; Reducing noise pollution; Providing habitat for birds, small mammals, and other wildlife; Reducing storm runoff and the potential for soil erosion; Increasing real property values; Enhancing visual and aesthetic qualities that serve as source of community image and pride., In order to.maintain these benefits, it is necessary to stop the attrition rate of street trees in residential neighborhoods. The neighborhood street itree program would >lead to the replacement of removed. or missing trees in the majority of circumstances. This would be accomplished' through' the following process: 1 Inventory existing street trees and open spaces for street tree planting opportunities in residential neighborhoods. 2. Determine a pallet of tree species that best suit each residential neighborhood. 3. Determine existing street trees that are potentially hazardous and/or have outgrown their planting location and schedule a phased removal/replacement process: .4. Determine a phased planting program to fill existing street tree open spaces in residential neighborhoods. , 5. Determine the conditions under which a street tree in a residential neighborhood maybe removed and replaced. 6. Recommend an annual budget allocation that ensures that funds are available to replace removed or missing trees. The City s street tree maintenance contractor, West Coast Arborists, has offered to assist the City with the development of the Neighborhood Street Tree Program. They have offered to conduct the inventory at no charge to the City, with the caveate that their annual tree maintenance contract be extended for an additional five (5) year period. Bids that staff has received from other tree maintenance contractors has shown that the inventory would otherwise cost between $20,000 and $30,000. West Coast Arborists is the company that completed the inventories of street trees along the major arterials and in the medians. West Coast Arborists has also offered to assist in the development of the other, elements of the Neighborhood Street Tree Program: development of the tree species pallet,determination of appropriate trees for specific neighborhoods and development of recommended conditions fora street tree to be removed and replaced in a residential neighborhood. With this assistance from the City's street tree maintenance contractor, the cost to develop a Neighborhood Street Tree Program could be negligible. Implementation of the Neighborhood Street Tree Program would require a two pronged approach: 1. Planting replacement trees 2. Removal and replacement of trees that have outgrown their existing planting location. It is. estimated that there are about 1,000 existing vacant locations where street trees can be planted in residential neighborhoods. The inventory process will determine the exact number of vacancies. A 24" box tree costs $175, per our . existing tree planting contract. Cost to fill all 1,000 vacancies is $175,000. With the removal of 100 street trees each year, as. mentioned earlier in this report, planting replacementsaor those trees will cost $17,500 per year. Staff has located about 1,000 existingstreet trees that have outgrown their planting location. These include Canary Island Pine trees that are planted along Cold Spring, Palomino, Acacia Hill and Moonlake. Cost to remove the tree and stump is $140 per tree. , Cost for a replacement 24" box tree is $175. Total cost to remove and replace 1000 trees that have outgrown their existing planting location is $315,000. Staff is seeking City Council direction on the next steps to take in the development of the proposed Neighborhood Street Tree Program: i 1. Does the City Council support the establishment of a pro -active Neighborhood Street Tree Planting Program, considering the estimated costs involved. 2. Street Tree` Inventory: Will the City Council consider a five year extension of the existing street tree maintenance contract or should staff release an RFP to determine the firm and fee for the inventory work? 3. Should the removal and replacement of trees that have outgrown their existing planting location be included as an element of this proposed program? With City Council direction on the above points, staff will bring the necessary actions back to the City Council at a future meeting in order to proceed with the proposed Neighborhood Street Tree Program. PREPARED BY: Bob Rose Director of Community Services MAY Z, 2000 1. CITY COUNCIL CALL TO ORDER. Mayor O'Connor called the study session to order at 5:27 p.m. in the. South Coast Air Quality Management District Room CC - 8, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Also present were; Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney, .lames DeStefano, Deputy City Manager, David Liu, Deputy Public Works Director, Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike 'Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk; Rose Manela, Assistant Civil Engineer; Teresa Arevalo, Senior Administrative Assistant; Deputy Perkins; Sgt. Flannery and lt. Fosselman. 3. , DISCUSSION OF CITY COUNCIL GOALS AND OBJECTIVES. MPT/Ansari said that she would like to have a freeway hillside planting of wild flowers, which could be a joint effort between D.B. and CalTrans; a training program/grants for hillside maintenance; a General Plan update to accommodate the new NPDS's & TMDL.'s as required by :the Clean Water Act; address garage sale signs being left up after the date of the sale- cleanup of freeway exits; a flyer or insert requesting feedback from residents regarding community cleanup and beautification; recognition of D.B. - signage for the`City's ranch heritage; a memorial area to recognize veterans; 3x5 inch plaques on the streets honoring people who have passed away; encourage citizen participation for residential decoration lighting at Halloween and Christmas; recognize areas that foster neighborhood spirit establish more Neighborhood Watch programs; revisit the use of the City's parks including pocket parks and establish more; benches for seating and putup basketball hoops in pocket parks; establish a nursery at the end of Sycamore Canyon; investigate the establishment of a "pooch park" area; improve the area adjacent to Diamond Bar Boulevard overlooking Sycamore Canyon by constructing a parking area and seating benches;' establish an outreach computer program to routinely contact shut ins and house bound residents with Volunteers 'who will return calls and visit individuals; establish two student intern positions with the Parks and Recreation Commission; establish a teen center; took for joint uses with the school districts; revisit putting City Hall in the SCAQMD Building on a long-term contract. C/Chang said that he re -prioritized last year's list. He would like to see those gnats completed within the neat two years. He submitted his list to SCM/Whitehouse. C/Huff listed the following: Communication and customer service is an ongoing objective. He stated that there is a problem with correspondence that goes out to all City Council Members. He suggested that the Mayor should coordinate the response and refer it to the appropriate Council Member or staff member. 41 MAY 2, 2000 PAGE 2 CITY COUNCIL STUDY GM/Belanger stated that the response time is 72 hours: C/Huff asked for a report on the effectiveness of the current communications policy for the next study session. C/Huff asked about the status of computerized signal management for the City. DDPW1Liu stated that staff would be proposing an inner -connect master plan as a first step toward having a complete system. This is a project that has been identified for the upcoming CIP fist: C/Huff suggested that the Council hold a brainstorming study session on devising a beautification master plan for the City. He is sill concerned about hillside slope maintenance and asked staff for recommendations for dealing with this issue. He would like the temporary sign ordinance to have more teeth. There are a lot of weekend violations. He asked for a periodic status report on code enforcement; look into the removal of the billboard sign over the SR 57; consider expanding the duties of the Volunteer Patrols establish staff time to assist Council Members with their filing; pursue acquisition of land for public park use as a high priority; and concurred with the goal to establish a pooch park. C/Herrera said she would like to see a revised list with the goals that have been completed liminated and the new list of priorities to include the goals and objectives that have not yet, been accomplished in their current order of priority. ' She is concerned that a list that is too long.would stifle accomplishment of the current goals. I .B. has a lean staff of 35, which is less than other cities of comparable size and she believed that there should be fewer goals on which to concentrate in order to do a good job. ltii O'Connor suggested that a CUP review process be established and that the 72 - hour recreation vehicle -parking ordinance be addressed. She had heard rumors that Walnut Valley Trailers may be closing and agreed with G/Huff about the removal of temporary signs: CWBelanger pointed out that shopping centers and other private property owners are not subject to the ordinance. CA/Jenkins stated that the easiest way to remove signs from shopping centers is to get the permission of the property owner to go in and remove the signs. CM/Belanger suggested that with respect to the 72 hour parking rule; that vehicles of a certain weight could be prohibited from parking on City streets. A time violation is a very difficult enforcement issue. C/Chang said he thought that once the street sweeping signs are installed advising "no parking on certain days that the problem would be solved MAY 2, 2000- PAGE 3 CITY COUNCIL STUDY Martha Bruske liked the idea of sharing these goals and objectives with the public. She cautioned'Council that an implementation and monitoring program is needed. Wilbur Smith said that there is no centerline on most streets and that parking is allowed on 'both sides of the streets, which makes it difficult for vehicles to travel safely on hilly and curved streets. M/O'Connor said that the Traffic & Transportation Commission has frequently discussed having a citywide street striping policy: M/O'Connor stated that staff would prepare an updated list of Coals and Objectives for Council Members' ranking_ CM/Belanger stated that this afternoon, the City received a notice from CalTrans that they have released their draft initial study for the SR 57/60 interchange and they will be having a public meeting at the SCAQMD Headquarters Building on Thursday, June 1 from 5:00 p.m. to 8:00 p -m. Staff will ask CalTrans for permission to televise the meeting. ADJOURNMENT: There being no further business to conduct, Mayor O Connor adjourned; the Study Session at 6:00 p.m. to Closed Session. LYNDA BURGESS, City Clerk ATTEST: Mayor y MAY 2, 2000 PAGE 2 CITY COUNCIL j 3.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS 3,A.1 Proclaimed May, 2000 as "Water Awareness Month." I 3.A_2 Proclaimed`May, 2000 as "Veteran AppreciationMonth." 3.A.3 Proclaimed May, 2000 as "Fibromyalgia Awareness Month.' 3.13 CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Belanger reported that, with respect to Census 2000, D. B. was given a target rate of 78°% by the Census Bureau. To date, D.B. has achieved its target and it is expected that, before the Census is completed, the actual rate for the count in D. B will exceed 80% due to a great deal of education, public information and outreach by the City and the school districts. Recently, the City experienced a tornado-like event known as a micro -burst, which damaged several dozen homes within the community and destroyed hundreds of trees and other public and private properties. The City Manager declared a State of Emergency and the Council will consider ratification of that emergency. The Declaration of Emergency was forwarded to the County, which has forwarded the document to the State with the hope that the State will declare a State of Emergency, thereby providing assistance through state and federal programs to residents who have a need to secure loans to repair their property. Today, a SBA representative toured the areas that were affected by the micro. -burst with the City's Building & Safety and Emergency Preparedness staff members. With respect to the Lanterman Expansion Project, an advisory committee meeting to restructure Developmental Center services planned for May 11 and 12 in Sacramento was rescheduled for June 28 and 29. Council Member Herrera is a ,member of the committee and will attend the meeting in Sacramento. The City continues to await word on the document that was created as a result of the 'two-day March workshop in Sacramento that involved 40 individuals from state and local governments as well as constituent groups and community members. The City's special legal counsel feels that local jurisdictions will receive an answer on the document tomorrow and no later than Thursday: CM/Belanger further stated that on Thursday, June 1, 2000 in the SCAQMD Auditorium, the Department of Transportation will conduct a public hearing from 6:00 p.m. to 8:00 p.m. during which they will review the draft initial study and environmental study related to the SR57/60 improvement project. The event will be televised live: Also recently; the City's Communications & Marketing staff attended the CAPIO (California Association of Public Information Officials) Conference. At that conference, 171 municipal websites representing cities` throughout Southern MAY 2 2000 PAGE 3 CITY COUNCIL California were evaluated. In the final analysis, the City's website was rated in the top five. This is a significant achievement for the City - for the investment and effort that has been made by the City in providing access to information through the use of technology. Four years ago, the City, in competition with 280 jurisdictions throughout America ranging in size from 35,000 to 150,000, received the SAAVY award, the top award for this category. 4. PUBLIC COMMENTS: Irene Kim, 24231 Softwind Dr., informed Council that Governor Gray Davis declared May "Drowning Prevention Month." Clyde Hennessee said he would like the City to retain the Diamond Ride Program (item 6.10) but he believed the contract should be put out to bid because it is a lot of money for the City to spend He referred to an article about diversity and spoke about the intent of Proposition 26. Craig Parks; 222 Gunsmoke Dr., asked Council to speak with the SCAQMD Executive Board and .point out the value of the Child Care Center to the community and to impress upon the Board Members that the current proposal' will realize a savings of in excess of $84,000 and be of no cost to the District.. He thanked Council for their support'and guidance on this matter. Martha Bruske stated "you can fight city, hall." Through the efforts of the veterans, individuals are able to fight city balls; She has always been against redevelopment because she believed that it is a premeditated scam intended to pulp the wool over the eyes of the citizenry when they voted for city incorporation. She said that it is obvious to her that while Council Members waited for redevelopment, it allowed the city to deteriorate. Council's typical response is to belittle the people who sponsored the lawsuit and that the seniors and others who are expecting services that Council Members wanted to give to them will not be available because redevelopment is not available. Council will increase taxes and tell people that the City will have to reduce services. The so-called study on redevelopment was, an absolute farce, another heavy outlay of taxpayer' money. And now the Councill is going to take the 'matter to the Supreme Court. Council should be taking a reflective posture rather than a reactive posture. Council tried to do something that was illegal and it got caught. Blaming is not going to be constructive in this instance. Council Members took oaths to take care of this City and starting now, it should do so because the City may very well not have the .big hunk of money it thought it would have. Council needs' to gather information status on what's going on in the shopping centers and it needs to establish criteria to bring them back up to code and maintain them or to tear them down and never, rebuild them as shopping centers. City Hall needs to be restructured to better represent the interest of the residents. She believed Council should establish oversight committees, being very careful that they do not represent "good old boy" committees. And while it is true that no man and no city is an island and that Council must participate in some regional issues, it needs to take corrective action now and needs to stay home and take care of the City. She hoped someone in the City would request a MAY 2, 2000 PACE 4 CITY COUNCIL furl financial accounting for all the litigation through which the Council has put the community. Dave Reynolds spoke about the solid waste proposal process. He suggested that an update be provided during subcommittee reports. He stated that his 161 -unit condominium complex just signed a contract with Waste Management to roll out a 64 -gallon recycling cart program. He believed that this is the first contract within the multi family sector in response to the City's Ordinance. He paintedout that outreach and education of the homeowners was a factor in obtaining a swift resolve to this matter and about a 70-80% set out rate and a heavy amount of participation by the residents. He congratulated the Sheriff's Department for their swift response to a major crime incident in his neighborhood involving; armed suspects. He said he was told that the nearest air response location is Long Beach and he asked if the City could call on the Pomona Police Department's unit for response. Barbara Beach Courchesne commended CSD/Rose for his professionalism and assistance in setting up the Early Mental Health Initiative spring regional meeting in Sycamore Park. She looked forward to the Supreme Court's review of the redevelopment lawsuit. She hoped that the City's attorney has shared with the Council that it is rare for this court to hear a civil case. She urged that the City and the Redevelopment Agency spend no more money until this issue is resolved_ Mary Matson, Community Advisory Committee, announced that 596-2264 is the committee's contact number to the Sheriff's Department. Callers should leave a message with the Sheriff's Department, the appropriate person will be notified and they will return telephone calls. The Advisory Committee meets with the Sheriff's Department monthly and provides liaison services between the City and Sheriffs Department. Robert Arceo, senior citizen, said the seniors are never going to get a senior center because the money is being spent foolishly. He complained that Council meetings are boring because there is no disagreement. Dr. Larry Rhodes said he spoke with a woman who used to volunteer at Lanterman Developmental Center. She mentioned that there is'a meeting tomorrow morning at 8:09 a.m. entitled an "in-service" meeting. She also mentioned the El Molina School, which. houses 10-12 year olds with very severe behavioral problems. He asked that staff investigate this school, Her son currently resides in a group home, which she no longer visits because one of the occupants hit her in the chest on her last visit two years ago. He was not accepted at Lanterman because the State is trying to in-home as many people as it can. Dr. Ron Hockwalt, Superintendent of Schools, Walnut Unified School District, stated that fon the past several years, the district has been working cooperatively with the D. B. City Council to discuss plans that would jointly benefit both the citizens of D.B. and the students in the Walnut Valley Unified ° School District. MAY 2, 2000 PAGE 5 CITY COUNCIL These plans included joint use of facilities, park development, senior housing and expanded sports fields, to name a few. Most of these discussions were predicated on redevelopment monies, so the WVUSD members are very saddened that the D.B. Redevelopment Flan was not upheld by the Court of Appeal. The district sincerely believes that it is in the best interest of the students and citizens in D. B. to have a redevelopment agency and the district supports the City Council :in whatever action might be passible to legally reestablish the redevelopment agency. Carolyn Elfelt, 20 year D.B. resident and member of the WVUSD Board of Trustees, said she appreciated the job that the Council Members are doing and also supported redevelopment. It has been claimed that redevelopment agencies harm school districts and fire districts because it keeps the tax increment from the base year. She said she thought that legislation had been passed that requires a portion of that money, i.e. money for school districts and fire districts, to be automatically passed through. She did not believe that all of the money gets passed through, but the small amount that is kept is offset by the great'benefit that can occur by having joint projects between the cities and school districts, projects which benefit all children in the communities. She asked for clarification of whether or not 'a redevelopment agency really harms school children. John Fyffe, 1436 Blenbury Dr_; advised Council that pet owners are letting their pets roam City streets unleashed and dogs are barking all hours of the night, which causes him to lose sleep. He asked if D.B. has an Ordinance, which requires dog owners to, pick up after their animals on City streets, sidewalks, parks and schoolyards. He asked the Council to agendize'this matter for public discussion. Steve Tye appreciated the job performance of the Council Members and the time that they spend trying to make D.B. a better place. It has been said that bad things happen when good people do nothing and now we know that bad things happen when sad people are vindictive and pursue a personal agenda rather than work for the good of their community. In an article written by David Hermann for the Inland Valley portion of the Los Angeles Times, he talks about' using the redevelopment agency to divert tax dollars from local schools and county services. As stated by Dr. Hockwalt and Ms, Elfelt, redevelopment does not dost local school districts;_ local law enforcement or fire districts a cent. The article also contains a quote by Frank [bursa, a 34 -year D.B. resident, which states that "this is something that the city has had coming to them fora long period of time." He was confused about who Mr. Dursa thinks the city is. All citizens are the city. And what this City should have coming to it is to utilize every legal available resource to make our city the best possible place to be. Spiro Agnew spoke of the "nattering nabobs of negativism", which he thought was a nice alliteration, but still a strange comment. Today, he understands to whom Mr. Agnew was referring.- He encouraged Council to not let a gang of 12 overrule the best interests of D.B. and to pursue this matter to a successful end for the benefit of the entire community. MAY 2, 2000PAGE 6 CITY COUNCIL Sue Sisk thanked C{Herrera and MPT/Ansari for sending letters to state legislators requesting a resolution in the Lanterman Expansion Project matter. She said that she too, is very upset about the recent decision regarding redevelopment and what it will do to the community, the civic center and expendituresto date. She believed that redevelopment helps the children of the community and she was concerned about the loss of projects that might have been funded with redevelopment monies. She asked that Council hold a public meeting to discuss several matters that have been in the press recently such as redevelopment, Lanterman, Tres Hermanos and the Boy Scout Reservation, solid waste, the Alameda Corridor, etc. M/O'Connor asked that the matter of "Drowning Prevention Month" be agendized for the May 16 City Council meeting. M/O'Connor responded to Clyde Hennessee that it is not true that the Chinese Assn. paid for Council Members to travel to China. Council Members paid their own way. MIO'Connor stated, in response to Dame Reynolds, that the City will be interviewing solid waste providers on Friday and hope to have the new contract implemented by July 1, 2000. CM/Belanger responded to Robert Arced that whether the members of the senior groups are citizens of D.B. is of no relevance to the City. The groups are private and make their own rules with respect to membership. Each of the groups get similar funding in that the cost of insurance for group functions at Heritage Park is covered by CDBG The City funds a full time senior coordinator who provides services to all seniors within the City of D.B. CM/Belanger responded to Carolyn Elfelt that under redevelopment law, there is a statutory pass-through that requires that a percentage of :any tax increment collected be passed through to taxing agencies. Overall, the amount of monies passed through to the taxing agencies of the increment collected over the 45 year period is about 35%. It should be noted that the percentage of assessed valuation that is represented by the Diamond Bar Economic Revitalization is 10% of the total property tax collected within the City. 90% of the property in the City is not located within the Redevelopment Project Area. Thin City is a net donor to the L.A. County Fire District, that is, the service that the department provides in D. B. does not cost as much as it collects in D.B. including the Project Area. CMlBetanger responded" to Jahn Fyffe that the City has a leash law and an Ordinance that requires the pick up and proper disposal of effluent. Staff will research the matter with respect to private property. If there is an ordinance that can be adopted, staff will bring the matter to Council for consideration. In response to Sue Sisk, MIO Connor stated that Council Members attempt to keep residents advised about matters of public concern and Council attendance at various meetings during subcommittee reports and Council comments at the end MAY 2, 2000 PACE 7 CITY COUNCIL of the meeting. She liked the idea of a public meeting to discuss matters of mutual concern: CM/Belanger responded to Barbara Beach-Courchesne that all monies that have been advanced to the Redevelopment Agency for redevelopment activities, which include the development agreements between the City and Allstate Insurance and Travelers Insurance, roadway improvements, median construction, traffic signals and such matters, have been advanced from the City's General Fund and other funds. If the Redevelopment Project Area is ultimately found to be invalid, the Redevelopment Agency would not be able to repay those monies but those monies that have already been advanced from then already existing reserves would not have'an impact on the community. The community would not have a burden placed upon it to replace those monies. Council would not have authorized those expenditures if that had been the case. Those advances were made after careful thought in relationship to their affordability. Tonight's agendacontains a report that indicates for the month ending on March 31, the General Fund of the City has $13,7001000. A total of all funds of the City equal $25,000,000 in cash reserves currently on deposit in the Local Agency Investment Fund through the State. The City is not broke and there is no threat of the City broke_ The obligation that the Redevelopment Agency has vis-a-vis the City are for 'monies that have already been spent.' At the current time, there are no demands on the General Funds of the City CM/Belanger responded to MPT/Ansari that the City will realize 2500 jobs in the three facilities that were supported by the development agreements in the Gateway Corporate Center. As a result of the investment on those three properties, three other properties that were not supported by redevelopment but were a direct result of activities with the Other three properties have alsor been constructed and a fourth has been purchased. For all intents and purposes, the Gateway Corporate Center lay fallow for 10 years. It was prepared for development and a prime location was not getting any development. Until the City had and utilized the redevelopment tool, no investment took place. As soon as redevelopment was available and the City utilized ,the tool, the Gateway Corporate Center almost literally developed to capacity. There are only two parcels left. Prior to redevelopment, businesses did not invest here because D.B. could not provide any incentives for them to locate here. When all is said and done, there will be in excess` of 4,000 jobs that come to the City that, over time, Will support the iD.B, business community. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - May 9, 2000 - 7:00 p.m., SCAQ-MD Auditorium, 21865' E. Copley Dr. 5.2 TRAFFIC & TRANSPORTATION COMMISSION; MEETING - 6:00 p.m. to 7:00 p.m./JOINT PARKS & RECREATION/TRAFFIC & TRANSPORTATION COMM ISSI 2N MEETING RE: TRAILS MASTER PLAN Thursday, May 11, MAY 2, 2000 _ PAGE 8 CITY COUNCIL 2000 - 7:30 p.m. to 9.30 p.m., SCAQMD Roam CC -8, 21865 E. Copley Dr. 5.3 DIAMOND BAR. SERVICE CENTER GRAND OPENING - May 16, 2000 9:00 a.m.; The Village` Center, 23449 Golden Springs Dr. 5.4 CITY COUNCIL MEETING - May 16, 2000 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.5 CITY ON-LINE TECHNICAL COMMITTEE MEETING May 17, 2000 - 6:00 p.m., Room CC -2, SCAQMD Headquarters Building, 21865 E. Copley Dr. 5.6 PLANNING COMMISSION - May 23 2000 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.7 PARKS AND RECREATION COMMISSION - May 25, 2000 - 7:00 p.m., SCAQMD Hearing Beard Room, 211865 E. 'Copley Dr. 5.8 MEMORIAL DAY HOLIDAY City Offices will be closed Monday, May 29, 2000 in observance of Memorial Day. City Offices will reopen Tuesday, May 30, 2000, 6. CONSENT CALENDAR: C/Huff moved, MPT/Ansari seconded, to approve the Consent Calendar with the exception of Item No. 6.10. Motion carried by the following Roll vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES; COUNCIL MEMBERS - None ABSENT., COUNCIL MEMBERS - None: 6..1 APPROVED MINUTES - Regular Meeting of April 18, 2000 As submitted. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of March 14, 2004. 6.2.2 Regular Meeting' of March 28, 2000. 6.3 APPROVED VOUCHER REGISTER - dated April 17, 2000 in the amount of $826,119.47 with M/O'Connor abstaining from approval of the following items due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project, P.O. A9876 for $232.74; P.O. 9260 for $80; P.O. 9885 for $21,463..81: Sue Sisk for $30; P.O. 8863 for $11.97, Wells Fargo Bank for $413.55 and P.O, 8882 for $175 for a total of $22,407-07. 6.4 REVIEWED & APPROVED TREASURER'S REPORT - for March, 2000. i MAY 2, 2000 PAGE 9 CITY COUNCIL 6.5 EXONERATED CASH DEPOSIT IN LIEU OF LANDSCAPE BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 2739 STEEPLECHASE LANE IN DIAMOND BAR - ofAssignment as Security in the amount of $14,535 posted with the City on May 25, 1999 and directed that the City Clerk notify the Principal and Surety of this action. 6.6 APPROVED BUDGET ADJUSTMENT FOR PRINTING OF COMMUNITY RECREATION GUIDE - authorized allocation of additional funds in the amount of $19,0€30 from the General Fund for publication of the spring and summer issues of the Community Recreation Guide. 6.7 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 2536 STEEPLECHASE LANE IN DIAMOND BAR (LOT 15 OF TRACT NO. 20578 - in the amount of $5,986,80 posted with the City on December 19, 1996, and directed that the City Clerk notify the Owners and Surety of this action. 6.8 ADOPTED RESOLUTION NO. 2000-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE BREA CANYON ROAD (BETWEEN GOLDEN SPRINGS DRIVE AND PATHFINDER ROAD) STREET REHABILITATION PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS_ 6.9 ADOPTED RESOLUTION NO. 2000-27: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROCLAIMING THE EXISTENCE AND CONTINUATION OF A LOCAL EMERGENCY. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6,10 APPROVED CONTRACT AMENDMENT WITH DIVERSIFIED PARATRANSIT, INC. FOR DIAMOND RIDE (DIAL -A -CAB) SERVICES - In April 1995, the City established the Diamond Ride (Dial -A -Cab) service to provide a reliable, useable transportation system for elderly (60 years of age and alder) and physically challenged residents. The system operates 7 days a week, 24 hours a day, within a designated geographic boundary and designated facilities. After an RFP process, Council awarded the current contract to Diversified Paratransit, Inc. on March 2, 1999 for one year, with a provision for annual extension(s) by mutual agreement. On March 15, 2000, Diversified Paratransit requested an extension to the contract with a re -negotiation in one year. Though the cost of gasoline, insurance, and wages increased this year, Diversified has agreed to -maintain the fare schedule as established April 1, 1999. Service levels provided by Diversified have met all City requirements and have been above satisfactory based upon a recent audit of the system. MAY 2 2000 PAGE 10 CITY COUNCIL DDPWILiu explained that last year, Diversified was the only responder to the RFP for the current Dial -a -Ride service. Informational flyers regarding the service are available at City Hall and other off-site locations. Senior groups will be visited by staff members to make certain that they are aware of the service. MPT/Ansad moved, M/O'Connor seconded, to approve (a) FY 09-00 contract amount with Diversified Paratransit, Inc. from $276,000 to $298,000; and (b) a Contract Amendment with Diversified Para#ransit, Inc. for FY 00-01 and authorize the Mayor to sign the amendment. Motion carried by the following Roll Gall vote: AYES: COUNCIL MEMBERS Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: None 8. OLD BUSINESS:,• 8.1 CIVICICOMMUNITY CENTER RECOMMENDATIONS: SITE, PHASING AND FINANCING Following review of the project scope, facilities size, site, budget and financing, the Civic/Community Center Task Force recommended four possible sites for this project. Threw facilities are recommended: A community/senior center, a library and a city hall. Estimated design, site preparation and construction costs total $15.59 million and include architecttengineer, furniture/ fixtures/equipment, construction management and contingency. Henry Woo said that as a local Architect who has worked in this area for 13 years, he strongly supported this project which is not to be taken lightly. Many cities in L.A. and Orange Counties are selecting local architects. He was surprised that the design fees are so high. Generally, new facility designs are between 8-10%. Although this large project would preclude his firm from participating, he was very interested in contributing to the design discussion. Clyde Hennessee supported lir. Woo's involvement because he is a local architect and he is concerned that because D.B. has a reputation for having big money, that firms will try to take advantage of this perception by charging greater fees. He would prefer not to pay for this. Project by the use of bonds. Allen Wilson disagreed with the recommended action. He believed the project should include the civictcornm nity center and library in MAY 2, 2000 PAGE 1'I CITY COUNCIL the first phase and city hall in the second phase. He had concerns about a joint library with L.A. County because he wanted to make certain that D.B.'s library reflects the community's values. He believes D.B. needs to have a representative on the L.A. County Library Commission. C/Huff asked Mr. Woo to comment on the following: There has been concern expressed about continuity of the project. If a site plan and renderings are dune for three buildings but construction drawings are dome for just one building, is there a problem with continuity for buildings two and three. Mr. Woo stated that, in order to maintain continuity and general visual aesthetics, it would be advisable to have an overall view of the complex in order to get a sense of what the finished product would look, like. However, working drawings ,'are not necessary for all phases because building codes will be changed within the next three yews. If the entire project is not constructed within the next three years, a redesign is almost guaranteed. Following discussion, 'C/Huff moved, M/O'Connor seconded, to designate Summitridge Park as the location. for Community/Civic Center complex, proceed with architectural drawings for the community/senior center in the amount of $45 million; develop a funding mechanism for second phase; pursue an agreement with L.A. County or look into building our own library; look into funding without Redevelopment. Motion carried by the following RollCall vote- AYES- COUNCIL MEMBERS - Chang, Herrera, Huff; MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - done ABSENT- COUNCIL MEMBERS - None 8.2 APPROVAL OF REVISED TRES HERMANOS CONSERVATION AUTHORITY JOINT POWERS AGREEMENT - CM/Belanger reviewed the changes to be made to this agreement. Discussion of this matter was continued to after the Redevelopment Agency meeting to give the City Attorney an opportunity ,to review the document: 9. NEW BUSINESS; None RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Councii` Meeting to the Redevelopment Agency at 9:43 p.m. MAY 2, 2000 PAGE 12 CITY COUNCIL RECONVENE CITY COUNCILMEETING; M/O'Connor reconvened the City Council Meeting at 9:49 p.m. 8. OLD BUSINESS Cont. 8.2 APPROVAL OF REVISED TRES HERMANOS CONSERVATION AUTHORITY JOINT POWERS AGREEMENT - CA/Jenkins responded to IV/O'Connor that he reviewed the document and that most of the changes are innocuous.: He stated that with respect to the provision that allows any of the parties to veto, it provides the ability for any one of the cities to obstruct the action of the other two cities, which works in the obstructor's favor and against the obstruetee. Regarding the additional language proposed for Page 2, Article !, Paragraph 1. a) and b) the original' agreement was written in a very generic manner` The new language is specific in paragraph a) as inserted by the City of Industry. He made no judgement but noted the substantive difference from the first document, which had no such policy declaration. C/Herrera pointed out that these changes were important to the City of Industry. Currently, the three cities are united in their pursuit of what happens in Tres Hermanos and timing is everything. C/Herrera moved, C/Huff seconded, to approve the Revised Tres Hermanos Conservation Authority Joint Powers Agreement. Motion' carried by the following Roll Call vote; AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 10. COUNCIL SUB -COMMITTEE REO RTS AND MEMBER COMMENTS: C/Herrera stated that THCA has expressed interest in purchasing a right-of- way for a roadway within the Boy Scout Reservation property. D.B. experiences regional traffic and a regional solution for this problem is being pursued. Ori April 18, she wrote a letter to Clifford Allenby urging him to expedite the agreement with the March 15 and 16; Lanterman document, His answer back was dated April 20 and he reiterated that the Department of Developmental Services is committed to reaching a resolution ' on the proposed agreement with the community. He said that he met with the Department of Finance and the Attorney General's office on April 19 and he anticipated closure on the issues in question within a very short period. Once an agreement is finalized, he,would be pleased to make a presentation to the community at a town hall meeting. She sent another letter to Mr. Allenby on Friday, April 28 asking him to postpone placing the Lanterman MAY 2, 2000 PAGE 13 CITY COUNCIL Expansion Project on the May 12 meeting and to instead schedule the matter for June. As previously stated by CM/Belanger, the restructuring committee meeting that she was scheduled 'to attend on May 11 and 12 has been rescheduled for June 28 and 29. ClChang believed that the results of the Redevelopment Agency lawsuit will cause a severe negative impact to the community. A few residents have. caused a great deal of damage to the City and its residents. The . Redevelopment Agency was approved by the State of California. Redevelopment is extremely important to a city like D.B., which does not have a large commercial area and resulting tax base to support the City. The City's budget has been cut by close to $1,000,000 as a result of'a revised population count and about $350,000 due to loss of,vehicie license fees. The Redevelopment Agency is an excellent tool to help revitalize the City. Over the course of 45 years, D.B. could realize about $5.5 million each year, which is half of the City's current annual budget. Most of the adjacent cities have redevelopment. if D.B. sloes not have redevelopment, it will not be able to compete with these adjacent cities. Redevelopment does not take money from the pockets of the taxpayers. He reiterated the fact that redevelopment was the reason that C.B. was able to attract Allstate and Travelers Insurance and bring 2500 new jobs to the City. With respect to Council's trip to China, every person including the Council Members paid their own way in spite of the fact that there was an outside offer to pay for the trip. No taxpayer monies were spent on the trip. C1Huff believed that the highest compliment to the Council is being told that the meetings are boring. Much has been said about redevelopment. The outcome of the lawsuit hinged on blight. One of tonight's speakers commented that people don't want to hear that blight exists in D.B. Whether or not people want to hear it, ` D.B. does have blight. He asked where the people who celebrated a victory tonight were when they lost the first round of court decisions. The Walnut City Council requested a town hall meeting to haus a presentation by the Alameda Corridor East, which was ultimately canceled. The D.B. City Council had such a presentation, which was televised. Anyone who is interested in the project can find more information on the Internet and key on www.theacgRroiectoLq. This website also provides a list of public meetings being held in the Corridor cities. He explained the two-part project and invited ;individuals to call him with their questions or to check the website for answers; Regarding the Community/Civic Center project, he acknowledged that'there are a number of senior citizens and other residents who are frustrated about how long the process is taking. He was pleased that Council took the next step in the process, which he believed underscores the Council's'; commitment to the community's desire to see this process move forward. He is excited, about the fact that D.B.'s website was one of the top five websites in Southern California's municipal websites, which is a real credit to istaff. Councils goal MAY 2, 2000 PAGE 14 CITY COUNCIL to put communications with residents is one of its highest priorities. There is an effort to bring back the popular town forum bulletin board. He recommended that residents- take time to look at the City's website by logging on at www.citvofdiarnondbar.com, which features a community calendar. In his capacity as a Board Member of Foothill Transit, he has come to know the president of the organization, who also serves as Monrovia'sMayor, Bob Bartlett. Foothill Transit has received a lot of negative press recently. Even though he does not know all of the details, he knew that the press is not always accurate and what he reads is inconsistent with the character of the Bob Bartlett he knows. MPT/Ansari spoke about waste and water issues. Although Waste Management went through a brief strike, none of the City's services were affected. This Council has actively pursued legislation (AB939) which would have made it easier for cities to reach the mandatory 50% conversion rate. With the addition of green waste,. D.B. will most likely reach its 50% goal. However, ;some of the adjacent cities will have difficulty reaching the mandatary rate. AB939 did not get through committee. As a result, the bill has been tabled and efforts continue to improve the legislation. She explained the intent of the proposed legislation. She serves as a Director of the San Gakiriel Economic Partnership Committee and as a Director of the Inland Valley Economic Partnership. The ` Inland Valley Economic Partnership, in joint effort with the City of D.B. and the D.'B. Chamber of Commerce, is sponsoring a Focus Caravan on May 17. Real Estate Brokers will be shuttled to the community's shopping centers in an effort to get them to focus their attention on attracting businesses to D.B. Council has been very involved in marketing to the business community. She explained the synergy, between sister communities. With respect to redevelopment and the recent lawsuit decision, she wondered whether the judges understood the redevelopment law as applied to the consideration of "blight" as was rewritten in 1994. It is important to win the lawsuit and continue bringing in businesses such as Allstate insurance, Travelers Insurance avid Trammel Crow. She attended the Friends of the Library Wine Soiree, the Diamond Bar Women's Club meeting, and greeted a Korean delegation last week. She will complete the Southern California Leadership Course in Junie. Last week, she learned that she had been appointed to the 'Bio -Diversity Council and she will be representing six counties in Southern California as a member of SCAG., This is the highest position that can be held by an elected official_ On May 7, the Lions Club will sponsor "Drums for Sight" at DBHS. Tickets are $10. She attended the Cathay Bank's Grand Opening on Saturday_ Mt0'Connor stated that on April 19, she and MPTfAnsari attended funeral services for former Chino Hills Mayor Michael Wickman. That evening, she and MPT/Ansari attended the Contract Cities dinner in recognition of outgoing President Joe Vasquez, On April 20, the D.B. Community MAY 2, 2000 PAGE 15 CITY COUNCIL Foundation met. The Foundation is gearing up to assist with funding of the community/civic center and library_ Seven of the 11 Board Members attended a grant writing seminar sponsored by the Walnut Valley School District, which provided valuable clues to fund raising. On April 22 the Lions Club and the City sponsored the annual Easter Egg Hunt. It was a pleasure to see hundreds of children at Summitridge Park. It took the children (pre- school through a grade) 75 seconds to find 5,000 eggs. On April 26, she attended the Foothill Transit` Cluster meeting.. She will be attending the regular meeting of Foothill Transit next week. That day she also attended the Castle Rock Elementary School Career Day. The Council put out an RFP for Solid Waste. Nine providers picked up the packet and four providers responded to the RFP. Three of the four providers are currently permitted in D_ B.: 'Waste Management, Athens and Valley Vista. The fourth provider is Universal Waste Services from Pomona_ The subcommittee (C/Huff, M1O'Connor and four staff members) have each reviewed the four responses for services only. The bids have not yet been opened. The Council's objective is to get the best service. The four companies will be interviewed on Friday, May 5. Each company will be given 15 minutes to make its presentation, after which an 'interview will be conducted. Bids will be opened at a later date. The subcommittee is slated to make its report to Council on June 20. A public outreach effort will commence' on October 26. Also on May 5, she attended the sanitation meeting. SPADRA Landfill has closed_ Most of the landfill is now being 'transported to Puente Hills. On April 27, the Finance Committee previewed the Warrant Register. She said she took offense to an earlier comment that the Council is spending the City's money foolishly. She has an accounting background and she guaranteed the community that she does not spend money foolishly. On April 28, she attended the Walnut Valley VIP Tour. Business people were invited to tour the schools. She toured Maple Hill Elementary School,' Chaparral Middle Schaal and Diamond Bar High School. D.B. is fortunate to have such high quality school districts, which provide educational advantages to the community's young people. On April 29, she represented the City at Cathay Bank's Grand Opening. On April 30, she attended the Law Enforcement Appreciation Day sponsored by Lighthouse Baptist Church in the City of Laverne. She highly recommended that anyone who has not had the opportunity to attend the Friends of the Library Wine Soiree, calendar the event for next year and plan to attend. It is a wonderful fund raising activity for the D.B. Library. The event this year was very well attended. Today the Pomona Unified School District recognized 30 businesses and 18 volunteers that have donated to individual schools. She encouraged the 220A remaining residents who have not yet completed the Census 2000 form to respond to the Census takers, who will be visiting their homes. She wished everyone a happy Cinco de (Mayo and a happy Mothers' Day to all mothers. For those residents who would like to know the names of the individuals who brought the lawsuit against the Redevelopment Agency, the names are public record and available through the City. She lost two friends MAY 2, 2E140 PAGE 16 CITY COUNCIL to cancer in the ;past two weeks - Joann' Chen who leaves 'a 10 -year-old daughter, a 5 -year-old son and husband, and Sharon Shepherd, who leaves husband Tom, son Brian and daughter Donna. ADJOURNMENT: There being further business to conduct, M/O'Connor adjourned the meeting at 101:47 p.m. in memory of Joann Chen and Sharon Shepherd. LYNDA BURGESS, City Clerk ATTEST: Mayor APRIL 1`1, 2000 PAGE 2 PLANNING COMMISSION PROJECT LOCATION: Highcrest Drive from Gold Rush Drive southerly approximately 1,100 feet to its terminus. PROJECT OWNER: City of Diamond Bar APPLICANT: Highcrest Homeowners Alliance Staff recommends that this matter be tabled. C/Ruzicka moved, C/Tye seconded; to table the matter of General Plan Conformity Report for Vacation of Right -of -Way (Highcrest Drive). Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 7. CONTINUED PUBLIC HEARING: 7.1" Development Review No. 99-09, Tree Permit No. 2000-02 (pursuant to Code Section 22.48 and 22.38) is a request to construct a two-story, single-family residence of approximately 16,795 square feet, with a basement, balconies, porch, patios, indoor swimming pool and five -car garage. In addition, the request includes accessory structures: Tennis court, rose garden with gazebo and trellis. A tree permit is required for the removal/replacement of preserved/protected trees. (Continued from March 28, 2000.) PROJECT ADDRESS: 23622 RidgeIine Road, (Lot 88 Tract 30091) Diamond Bar, CA.91765 PROPERTY OWNER: David Deng 2668`Highridge Drive, Chino Hills, CA 91709 APPLICANT: S & W Development 20547 Walnut Drive #D, Walnut, CA 91709 DSA/Smith presented staff's report.' Staff recommends that the Planning Commission approve Development Review No. 99-09 and Tree Permit No. 2000-02 Findings of Fact, and conditions of approval as listed within the resolution. DSA/Smith responded to VC/Tye's question regarding relocation of the tennis court as stated in staff's original report, that in the original drawings the applicant did not provide staff with the dimensions of the wall and it appeared that the height of the wall might exceed six feet which is not allowed. The applicant was able to show on the revised drawing that he was able to maintain a height of six feet which is acceptable. In addition, the mitigation of the wall with the use of shrubbery and trees is also acceptable. Therefore, there is no need to move the wall toward the street, which would cause the applicant to provide more grading. Run Date: 05/11,00 Time: 08.18:36 PENTANATION ENTERPRISES - CASH P.ECEIPTS MANAGER 5.0 CITY`OF DIAMOND BAR' RUN DATE: 05/1112000 08=19:08 VOUCHER REGISTER PAGE: I DUE THRU: 05116/2000' PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE DECK 3CMA 0014095-42315-- SAVVY AWARD - ENTRY FEE 80.00 05/16/2000 44275 TOTAL PREPAIDS 80.00 TOTAL VOUCHERS .0? TOTAL DUE VENDOR 80.40 A-1 EQUIPMENT RENTALS 1255215-42130-- 9681 139223003 EQ RENTAL -SENIOR FOOD DRV 63.49 TOTAL PREPAIDS :40 TOTAL VOUCHERS 63.49 TOTAL DUE VENDOR 63,49 AIRTOUCH CELLULAR 0014440-42125-- 458ry42u0415 CELL CHRGS-EMER`PREP 39.96 05/1x•/2000 44286 1264411-42125-- 45894280415 CELL CHRGiS-SHERIFF'S 142.17 05116{2000 44286 0014090-42125-- 45894280415 CELL CHR0S-CNCL,CMGR 357.44 05/1612000 44286 TOTAL PREPAIDS 539_,57 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 539.57 AIRTOUCH PAGING 0014(90-42130-- L8410988AE CITY PAGERS - STATEWIDE 14.95 TOTAL PREPAIDS .04 TOTAL VOUCHERS 14.95 TOTAL DUE VENDOR 14,95 PATTY ANIS 0015350-44100-- P & R CWM-3/2? 45.40 TOTAL PREPAIDS , .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 ASPHALT MAINTENANCE` COMPANY 2505510-46411-01499-46411 9161 :3000 PROF SVGS -SLURRY SEAL PRJ 82,300.96 TOTAL PREPAIDS .00 TOTAL VOUCHERS 82,300,96 TOTAL DUE VENDOR 82,300.96 MICHAEL PRANIDMAn. ASSOCIATES INC PROF. SVCS - FPL 93-10 561.51 001-23010-- PROF. SVCS - FPL 33-06 733:75 001-23010— PROF. SVCS - FPL' 94-25 1,201.98 TOTAL PREPAIDS ..UO TOTAL VOUCHERS 2,497.24 TOTAL DUE VENDOR' 2,497.24 C'ALV'ARY CHAPIEL 001-23013-- REFUND REFUND-SICA; REv'IEW20,,4-03 100.00 TOTAL PREPAIDS .40 TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100.00 . CITY' OF DIAMOND BAR RUN DATE: 05111/2000 08:19:4E VOUCHER REGISTER PAGE: 2 DUE THRU: 05/16/201 PREPAID FUND/`SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK CEL50C 0015210-42320-7 2000 MANUALS-PLNN DEPT 159.44 TOTAL PREPAIDS .00 TOTAL VOUCHERS . 169.44 TOTAL DUE VENDOR 169.44 CHARLES ABOTT ASSOCIATES IPIC 0015551-45223-- 9641 6987 PROF. SVCS -PLAN CHECK 550.52 Oat -23012-- 69% PROF. SVCS - EN W-260 425.00 04155588-45510-- 9132 49-586188/90 EUS SHELTER SVCS -APR 1,480.64 112552-45527-- 9132 49-586/88/90 TREE WATERING SVCS -APR 1300100 0015558-45508-' 9132 49-586/88/90 WEED ABATEMT SVCS -APR 4,525.08 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 7,281.04 TOTAL DUE VENDOR 7,281.04 CHOICE ADVERTISING ` - 0014095-4.1400-- 9795 51 SUPPLIES - COMhlMR}:TNG 1,244.05 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,244.05 TOTAL DUE VENDOR 1,244.05 CINTAS CORPORATION 0015510-42180-- 95' B 1502 293 UNFFM DENTAL-P/W 1#:5101 11.32 Oo 5310-4 130-- 9036 150292:293 UNFRM RNTL-C/SVCS WKS/01 17.34 . 0015510-42130-- 9KS 150291516 UNFRM RENTAL-P/W W.4i'G4 11.32 0015310 41.0-- 9036 150291516 UNFRM RNTAL-C/S WK4/24> 17.34 TOTAL PREPAIDS .00 TOTAL VOUCHERS' 57.32 TOTAL DUE VENDOR 57.3': COMMERCE CITY rWAINTENNINCE COMPANY 0014090-42210-- 9762 74658 CITY HIALL - CARPET CLEAN 65.00 0015318-42210-- W"62 74658 PANTERA - CARPET CLEAN 15.00 0015314-42210-- 9752 74658 HERITAGE - CARPET CLEAN 820.00 0015331-42210-- 9762 7408 SYCAMORE' - CARPET CLEAN 75.00 TOTAL PREPAID .00 TOTAL VOUCHERS 1,035.00 TOTAL DUE VENDOR 1,035.00 CSMF0 6014050-42330-- LEAG CONF-TAYLOR 65.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 65.00 TOTAL DUE VENDOR 65.00 CAROL DENNIS' 0014030-44000-- 9250 LAC0403 ' PROF SVCS-LANTERMAN 413 60.00 0014040-44400-- 9260. DBCE0413 PROF SVGS-CNCL RDA 4118 180.00 0015553-44000-- 9005 T&TO420 PROF.DM-T&T 4/20 160.00 0014040-4400+0-- 9260 THCAI'Kr0 PROF SVCS-T/4ERMANOS12/20 30.00 TOTAL PREPAIDS ,01� TOTAL VOUCHERS 430.00 TOTAL DUE VENDOR 430.00 CITYOF DIAMM D BAR RUN DATE, 05/1112 08:19:0$ VOUCHER REGISTER ' PAGE: 3 DUE THRU: 05116/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO '# INVOICE DESCRIPTION AMOUNT DATE CHECK DEPARTMENT OF TRANSPORTATION 0015510-45507-- 6973 152788 SGNL & LGHTNG MAINT-MAR 1,001.15 TOTAL PREPAIDS,' .00 TOTAL VOUCHERS 1,001.15 TOTAL DUE VENDOR 1,001.15 DEWAN LUNDIN & ASSOCIATES 001-23012-- 008 -LS -f PROF.SVCS - EN 00-276 1,640.00 TOTAL PREPAIDS .00 TOTAL VOUCHE 1,E40.00 TOTAL DUE VENDOR 1,640.00 DIAMOND BAR BREAKFAST LIONS CLUB 0014010-42325-- rM FOR SIGHT -HUFF 10.00 05/16/2000 44285 TOTAL PREPAIDS 10.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 10.00 DIAMOND BAR FRIENDS- OF THE LIBRARY {1114'110-42355-- SPONSORSHIP -WINE SOIREE 1,500.00 05/16/2000 44277 TOTAL PREPAIDS : 1,500.00 TOTAL VOUCHERS .] TOTAL DUE VENDOR 1,500.00 DIAMOND BAR INTERNATIONAL DELI 11555,15-4232 -- 7239 MTC SUPPLS-S/WASTE-4126 305.10 0014090742325-- K377 72,93 MTS SUPPLIES -THEA 511/40 . ' 78.24 TOTAL PREPAIDS .00 TOTAL VOUCHERS 117.94 TOTAL DUE VENDOR 117.94 DIAMOND RAR MOBIL 0015210-42310-- 146655 kSH MATNT - CODE ENFRCMT 25.14 TOTAL PPEPAIDS _0() TOTAL VOUCHERS 25.:.4 TOTAL' DUES VENDOR 25.24 i: D AM t�I FAR REDE:IE OPMENT AGENCI 00_-13150-- 05102000- ADVIPNCE TO RDA -511E/2000 1,420.94 05/1612000 RDA0516 TOTAL PR EPAIDS 1,420.94 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,420.54 DIAMOND BAR SENIOR CITIZENS CLUB 0014010-423 a-- MOTHER'S DAY LNCHN-HUFF 12.25 05116/2000 44,279 TOTAL FREPA:DS' 12.95 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 12.95 DIAMOND BAR WOMENS' CLUB 0014010-42325-- 1EMBERSHP MTG-ANSARI 15.00 05/16/2000 44276 TOTAL PREPAIDS 15.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 15.00 CITY OF DIAMOND BAR RUN DATE: 05,11/2000 08.'19.08 ` VOUCHER REGISTER PAGE: 4 DUE THRU: 05/1612000 PREPAID FUND1SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND PHOTO 0015:50-42112-- 2271685/26 PHOTO DEV - RECREATION 16.43 0015350-42112-- 271689186 PHOTO DEV - RECREATION 9.24 ' TOTAL PREPAIDS .00 TOTAL VOUCHERS 25.67 TOTAL DUE VENDOR 25.67 DISCOUNT SCHOOL SUPPLY 0015 5U-41201-- 9560 31VW001 SUPPLIES COMM Svcs 701.64 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 701.64 TOTAL DUE VENDOR 701.64 DISPLAY SALES 0014090-41206-- 1774 SUPPLIES - CA FLAGS 103.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS f0300 TOTAL DUE VENDOR 103.00 DOGGIE WILK BAGS 0015310-41200-- 20011023 SUPPLIES - COMM SVCS 275,84 TOTAL PREPAIDS .OD TOTAL VOUCHERS 275.54 TOTAL DUE VENDOR 275.:4 ENVIRONMENTAL SIGNING INC 0014090 46250-- 982-6 26299 SIGNS - CITY HALL 1,042.27 TOTAL PPEPAIDS " .00 TOTAL VOUCHERS 1,042.27 TOTAL DUE VENDOR, 1,042.27 FEDERAL EXPRESS 7902646 EXPRESS MAIL -GENERAL GOVT 26. 25 TOTAL PREPAIDS . .00 TOTAL VOUCHERS 25.25 TOTAL WJE VENDOR 28.15 ANNETTE FINNERTY 0015350-44100-- P & R CQMM-13112.1 45.00 TOTAL PREPAIDS TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR": 45.00 FIRST CHOICE COFFEE SERVICE 967.3 ,:1041 COFFEE Sr_Rdlt,£5'riPF, 108.35 TOTAL PREPAIDS .Ov TOTAL VOUCHERS 10-85 TOTAL DUE PdDO1 1C 58.34 FLAM11 G[ k ILT'ON 4s�30-- iCSC GOiF=CHfifi0'CONI1NCtRb, 0014,010-42330— ICSC CONF-CHANG ['COtNDF 08.84 TOIAL PREPAIL'S .00 ICTAL 3UCft' 08.84 - TO'Trl^:DUE. VPI: OFF... 308.84 CITT OF DIACID- BAR RUN DATE: 05/11/2004 08:19:08 VOUCHER REGISTER PAGE: 5 DUE THRU: 05/16/'.0',:0 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO'# IK10ICE DESCRIPTION AMOUNT DATE CHECY G & G`TROPHIES AND AWARDS 0015350-41200-- 2022 SUPPLIES - RECREATION 25.86 TOTAL PREPAIDS 40 TDTAL VOUCHERS 25.86 TOTAL DUE VENDOR T5.� GFE FRIEDRICH & ASSOCIATES INC' '2505510-46411-+.11499-46411 9166 4r12 DSGN SVCS-SLURRY SEAL PRJ 1,964.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 17,964.0n T OTAL DUE VENDOR 17, 964.00 GRAFFITI CONTROL SYSTEM 0015558-45520-- 9024 DS4/00 GRAFFITI REMOVAL'-APR V) 2,580.04 (101,5510-4 92,.'= 5100 PROF S -ROAIl MAINT 1,430,40 TOTAL PRtEPAID'S .00 TOTAL VOUCHERS 4,010.00 TOTAL DUE VENDOR 4,010.E GTE CALIFORNIA 0024040-42125-- 909O S68 PH. SVCS = MODEM C/CLK 36.56' 1155095-42125-- 9093964035 Phi. SVCS '- EPS MODEM 115m64 0015322-42'125-- PH. SVCS - R PEAC44 76,67 0011953'16-42125— PH. SVCS - MAPLE HILL 76,57 001409042125-- 9CO8603195 PH. T4CS' - BLDG a SFTY 94.19 TOTAL PREPAIDS ,04' TOTAL VOUCHERS399:6? TOTAL DUE VENDOR, 399,6) HALL & FOREMA''JNC 001'55511-452237- 4523-- 9737 402b1 PROF- Suet - PLAN: CHECK 311.6E 4015510 4:;221 9331 40280 PROF. SVCS - INSPECTIOP. 334.91 0015510-452227— 9768 40279 PROF. SVGS - INSPECTION 508.?2 001-2301--401488 PFDF. S.fCS - EN 00-268 1,640.00 40151# 4527-- 39669R PFOF.SVCS - INSPECTION 283.9$ 0015551-4522"3— '.48 401488 PROF. 5' - INSPECTION 127.50 0015510-45227— 95A5 401488 PROF. SVCS - PLAN CHECK 127.50 0015551-452223— 398698 PPOF.S'C5 - PLAN CHECK 8$.05 001-23012-- 44278 PROF. SVCS - EN 9 -232 1,64.00 00155511-45223— 9845 40282 PROF. SVCS - PLAN CHECK 470.5 TOTAL PREPAIDS .00 TOTAL VOUCHERS5,5�i1.48 TOTAL DUE VENDOR 5.532:48 HALLMARi PROMOTIONS INC 00114095-41400— 9753 7.9=48 SUPPLIER-DENIM/MONEY PNCL 511.84 TOTAL PREFAIDS .00 OTAL VOUCHERS 511.84 TOTAL DUE VENDOR 511.34 CITY OF DIAMOND BAR RUN DATE: 05/11/2V* 08:19:08 VOUCHER REGISTER PAGE: b DUE THRU. 05/16/°,4yJCx PREPAID FUND/SECT-ACCT-PRO.,?ECT-ACCT PO # INVOICEDESCRIPTION AMOUNT NATE CHECK HOME BASE 0015310-41200-7 SUPPLIES - PARKS 21.14 00152116-42210-- SUPPLIES - MAPLE HILL 24.02 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.16 TOTAL DUE VENDOR 45.16 JEFF` HILL 0015350-44100-- P & R COMM 3i 3 45.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 45.00 TOTAL DUDE VENDOR 45;00 HYATT REGENCY - CHICAGO 0014050-4230-- LESS ADVANCE DEPOSIT -150.00 0014050-42330-- GFOA CO - h;P24U1SON 78''8.20 TOTAL PREPAIDS .OG TOTAL VOUCHERS 638.20 TOTAL DUE VENDOR 638.20 ICMA'RETIREMENT TRUST -457 ' 001-2110 -': MAY PPS -9 MAY PAYROLL ALL DEPTS 15,126.5:: 05/16/2000 44282 001:21102-- MAY PI? -9 MAY PAYROLL DEDUCTIONS 2,448.00 05/16/2000 44282 0014030-40V230-- MAY PP8-0 MAY CONTRACT CONTRIB 400.00 05/1612000 44282 TOTAL PREPAIDS 17,0.74.52 TOTAL VOUCHERS, .00 TOTAL DUE VENDOR 17,974.52 !CMA RETIREMEIIT-401- 001-21108--' PPS -9 PPe-9 !IEE COMP 401(A) 1,342.03 05/16/2000 44283 TOTAL PREPAIDS 1,342,03 .TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,342.03 INLAND EMPIRE STAGES 1125360-45310-- 9.554 K-1000 SR EXCURSION-TRANSPORTATN 424.75 0015350-453-110-- 9554 33000 SR EXCURSION-L/BEACH AQUA 774.00 1125360-45310-- 9580 SR EXCPA?-TRANSPORTATION 302.40 0015350-4 1{t-- 9580 SR EYCRN-SANTA BARBARA 945.60 TOTAL PREPAIDS .00 TOTAL !0UCHERS 2,446.75 TOTAL DUE VENDOR: , 2 446.75 INLAND VALLEY HUMANE SOCIETY 0014431-4540;.1-- 30,78 42500-5-2000 ANIMAL CONTRL SVCS -MAY W 5,437.00 TOTAL PREPAIDS` .00 TOTAL Vtii1CHERS`i,437.00 TOTAL DUE VENDOR 5,437.00 IRPM—GATEWAY Ot�14;r9v-4z14�3-- OS43 JUtdE 00 BLDG LEASE-5TE 100/190hiUM 19,465.70 TOTAL PREPAIDS .00 TOTAL VOUCHERS 19,465.70 TOTAL DUE VEMP 19,465.70 CITY'OF DIAMOND BAC, RUN DATE: 05111/2000 08:19:08 _ VOUCHER REGISTER PAGE: 7 DUE THRU: 05/1612000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT Pit # INVOICE = DESCRIPTION AMOUNT DATE CHECK JACK ISTIK - 001552-44100-- T & T COMM - 4120 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45,00 JOE A GONSALVES &-SON INC 0014010-44000-- 9007 APR/MAY LEGISLTV SVCS-APR/MAY 00 6,000.00 TOTAL PREFAIDS .00 TOTAL Vt}tICHEFtS_, 000. fis0 TOTAL DUE VENDOR KEN IRWIN'S LA MANCHA RESORT VILLAG W14030-42330— CCCA CONF - AREVALO 449.16 0o11612000 44274 TDTAL PREPAIDS 449.16 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 449.16 JOE KUNG 0015553-44100-- T & T COMM - 4120 45.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 GEORGE KUO 0015210-44100-- PLNN COMi3-3114,3/2-8 130.00 TOTAL PREPAIDS .00 j TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR ix 00 JEFFERSON P LAMBERT 00i-23010-- '' CHRGS INCURRED! -FPL 99-50 -389.55 001-23010-- _ P%l F SVCS - FPL X19-50 500.00 TOTAL PREPAIDS ' .00, TOTAL VOUCHERS 110.45 TOTAL DUE VENDOR 110.4.5 LETHOL ELEMENTS 0015:357-4 5°-- 9875 20677 PROF. SVCS -B -DAY CELEB 500.00 TOTAL 1REPAIDS .00 TOTAL VOUCHERS500:0.70 TOTAL 19.1 E VE 500.17 LOS ANGELES COUNTY uzST. ATTORNEY ' 001-21114--PP7-9 ELRY ATTGIT CASE -DE -146? 219.00` TOTAL PREPAIDS TOTAL VOUCHERS 219.00' TOTAL DUE VENDOR 219.00 CITY OF DIAMOND Bali RUN DATE: 05/11/2000;08'19:08 VOUCHERREGISTER PAGE= 8 DUE THRU: 05/16/2000 PREPAID FUND/SECT-ACCT-PRO:IECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK LOS ANGELES COUNTY PUBLIC WORDS 0015510-45507-- 5977 AR00494 TRFFC SIGNAL MAINT-MAR 90 6,957.8£ .0015510-45507-- 5977 M164679 PROF SVCS-D/B BLVD/HGHLND 1,357 84 0015510-45507-- 8977 AR004671 PROF SVC -D%8 BLVD;M/LAURL 590.2E 0015510745530-- 9324 AR04873 PROF SVCS-INDSTRL WST-BAR 1,520.63 X15331-45300-- °921 AP004928 SUMP PUMP MAINT-MARCH 000 107. 82 TOTAL PREPAIDS .00 TOTAL VOUCHERS 10,534.43 TOTAL DUE VENDOR 10,50-4.43 M -S GASH DRAW CORPORATION 00140:'0-46250-- 9879 169231 EQ -CASH DRWR CR -PRINTERS 977.39 TOTAL PREPAIDS .00 TOTAL VOUCHERS 977.39 TOTAL DUE VENDOR 977.39 MARIE CALENDAR'S RESTAURANT & BY,RY 0014090_42325-- KTG SUPPLIES-CNCL/STAFF 162:91 05/16/2000 44278 TOTAL PREPAIDS 162.91 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 162.91 CELIA MEYER 001-34720-- 36345 RECREATION REFUND 27.00 TOTAL PPEPAIDS .00 TOTAL VOUCHERS 27.00 TOTAL DUE VENDOR 27.00 MIC GAGE CCS `UTER MART DIAMOND BAR 0014095-461-0-- 24'-W. COMP ED - KEYBOARD 92.01 TOTAL PREPAIDS .00 TOTAL VOUCHERS 92.01 TOTAL DUE VENDOR 92,01 MIRACLE RECREATION EQUIPMENT' C{?15 ?9-42:910-- 509912 EO - PLYGAND PETERSON 177.20 TOTAL PREPAIDS .00 TOTAL VOUCHERS 177.20' TOTAL DUE VE14DOR 177.20 MOB LE MODULAR MANAGEMENT GROUP 0015:350-42140-- 9574 190865 LSE PRTBL BLDG -4/12-5/12 460.06 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 460.06 TOTAL DUE VENDOR 460.06 STEVEN G. NELSON 0015210-44100-- PLNN COMM - :/14,31128 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR ' 130.00 W.- CITY OF DIAMOND BAP RUN RATE: 05/1112000 08-19:08 VOUCHER REGISTER PAGE: 9 DUE THRU: 05/16/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO -# INVOICE DESCRIPTION AMOUNT DATE CHECK CARMEN OLIVA 001-23002-- 50574 REFUND PK DEP-R REAGAN 50.00 TOTAL PREPAIDS .Oil TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.04 PAYROLL TRANSFER 001-10200--` PAYROLL TRANSFER -PP 9B 75,650.00 05/16/20'30 PP9S TOTAL PREPAIDS 75,650.00 TOTAL VOUCHERS ,00 TOTAL DUE VENI:�OR 75,650.00 PERS: RETIREMENT £U4vu 001-21109-- PP9 RETIRE CONTRIB-EE 4,979.89 05/16/2000 44281 001-21109-- PP9 SURVIVOR BENEFIT 42.75 05/16/2000 44281 001-21109-- PP9 RETIRE CONTRIB-ER 2,812.91 05/16/2000 44281 001-21109-- ' PP9 MILITARY BUY BACK 509.69 05116/2000 442,81 TOTAL PREPAIDS 8,345.27 TOTAL VDUDiERS .00 TOTAL DUE WNDOP 8,345.27 PITNEY BMES INC W14090-42120-- 9880 327148 SUPPLIES=POSTAGE MACHINE 256,'32 TOTAL PREPAIDS .00 TOTAL VOUCHERS `` 256.92 TOTAL DUE VENDOR 256.92 POSTMASTER 001-23010--'' EL416104596 EXPRESS MAIL - FPL 99-57 11.75 001-23010-- EL416104596 EXPRESS ,MAIL -:FPL 99-57 11.75 EL416104596 EXPRESS 'M4:tIL-S/YIASTE RFP 11,75 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3;.25 TOTAL DUE VENDOR 35.25 RALPHS GROCERY COMPANY 0015350-41240-- 9460 10094493 SUPPLIES - RECREATION 16,22 TDTAL PREPAIDS .04 TOTAL VOUCHERS 16.22 TOTAL DUE VENDOR 16.22 REINBERGER PPINTWORKS INC 0014095-42114-- 9181 104EP PRINT SVCS - BUS CARDS 40.95 0014095-42110-- 9W, 10483 PRINT SVCS - BUS CARDS - 42,02 0014090-42110-- 9469 10442 SUPPLIES - LETTERFEAD 132.53 TOTAL PREPAIDS .00 TOTAL VOIiCHERS 215.50 TOTAL DUE VENDOR 215.50 REMEDY 0015210-44000-- 9800 338462 TEMP SVCS -PLN. DEPT WK4/3 554.48 TOTAL PREPAIDS .00 TOTAL VOUCHERS 564.48 TOTAL DUE VENDOR` 564.48 CITY OF DIAMOND BAR RUN DATE. 05/11/2000 08!19!08 VOUCHER REGISTER PAGE: 10 DUE THRU* 05/16/2440 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO `# INVOICE DESCRIPTION AMOUNT DATE CHECK: BRIAN ROBERTS M14094-44000- 8 1 AN SVCS' - Fl -NM COMM 4P.25 151.00 TOTAL FREPAIDS .00 TOTAL VOUCHERS 150.00 TOTAL DUE VENDOR 150.00 LAURA ROMERO 001-23002-- 50844 REFUND PY DEP-SYC CYN PY'. 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.M ROTARY CLUB Qr WALNUT VALLEY 0114011-42355-- GOLF TP -,NMT SPONSORSHIP ' 100.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 100.04 TOTAL DUE VENDOR 100.40 JOSEPH RU21Ct-`A 0015210-44100-- PLNN COM -3/14,3/213 130.40 TOTAL PREPAIDS .jtj TOTAL VOUCHERS 130.44 TOTAL DUE VENDOR 130,00 GINA SARKISSIAN 001-2:3002-- 50752 REFUND PES DEP-R'REAGAN 50.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.01 TOTAL DUE VENDOR 50.00 SCMAE 0015•!54-42340-- COMP COURSE-SOMOGY I , SIT 60.00 0015350-4.22315-- 1765 MEMBERSHP DUES-OLIVAS 25.00 TOTAL PREPAIDS. .00 TOTAL VOUCHERS ` 85.00 TOTAL DUE VENDOR: 85.40 CITY OF DIAMOND BAR RUN DATE: 05/11/2000`08:19:08 VOUCHER REGISTER PAGE: 11 DUE THRU: 05/16/2000 PREPAID FUND/SECT-ACCT-PPOJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SOUTHERN CALIFORNIA'EDISON 1301538-42126-- ELECT ENICS-DIST:38 14.16 0015510-4212E-- ELECT SVCS-TRFEC CONTRL 139K 0015510-42126-- _ ELECT SVCS-TRFFC CONTRL 141.6E 0015510-42126--, ELECT RS -IF FFC CNTRL 12.60 0015510-42126-- ELECT SVCS-TRFFC CONTRL 426.51 0015316-42126-- Y230.95 ELECT S4'CS - MAPLE HI1l 3M.44 6015314-42126-- 5230.95 ELECT SVCS - HERITAGE GTR 633.97 1415541-42126-- 20041746165 ELECT SVCS - DIST 41 156.03 0015325-42126-- 5230.95 ELECT SVGS-`STARSHINE 13.50 itt!f531°-4211c - 5230.95 ELECT SVCS - PANTERA 1,086.87 0015319-421,".x.6-- 5230.95 ELECT SVCS - PETERSON 17519.59 0015331-41126-= 5'. 0.95 ELECT SVCS - SYC CYN 244.53 0x€1 -`M - -4212E-- 5230.95 ELECT SVCS - R REAGAN 498:1(} 0015328-42126-- 52c0,95 ELECT S-.AUMMITRIDGE 208.49 6015318-4126-- 52'3{3.95 ELECT SAGS - PANTERA 211.37 0015313-4212t.-- 5I.W.95 ELECT 54tCS - HERITAGE 314.23 0015311-42126 - 52M.95 ELECT SVCS - PAUL 90 54.86 0015510-42126-- 214041746165 ELECT SVCS - TRFFC CDNTRL 129.78 0015510-42126-- ELECT SVCS-TRFFC CDNTRL 4,172.31 TOTAL PREPAIDS .00 TOTAL VOUCHERS 10,423.35 TOTAL DUE VENDOR 20,423.35 SPECIAL EVENTS 00140710-4='=s-- RETIREMT'EVT-MPT ANSARI 30.00 TOTAL PREPAIDS .40 TOTAL VOUCHERS 1 34.00 TOTAL 'DUE VENDOR 30.00 SPORTS SUPPLY GROUP 0015350-41200-- 9703 902362484/937 SPPLS-SOCCER UNFRMS/EG 1,819.0 TOTAL PREPAIDS '' .00 TOTAL VOUCHERS 1,819.72 TOTAL DUE VENDOR 1,819.02 STATE COMPBSI ATION INSURANCE FUND 001-21111-- JAN -MAR (,t WORKER'S COMP PREM -9410 2,569,91 05/16.x2000 44280 cs01-21111-- JAN -MAR 00 WORKER'S COMP PREM-cP?10 1,644.61 05/16/'20[46 44280 00121111-- JAN -MAR 00 waF;tt.ER'S COMP PREM -9421 3,565.55 05/16/2000 44280 TOTAL PREPAIDS 7,780.07 TOTAL 413i1CHERS .00 TOTAL DUE V.010R'` 7,780.07 .' STEVEN EIITEF:PRISEv f�.1a i0-41204 -- 92:71 7292'5 SUPPLIES - P/WGRKS 419.54 001;,510-4121,00-- 89751 75113 SUPPLIES:- P/WORVS 108.77 TOTAL PREPAIDS 00 TOTAL VOUCHERS 528.31 TOTAL DUE VENDOR 528.31 CITY OF DIAMOND BAR RUN DATE, 05/11/2000 08:19.08 VOUCHER REGISTER PARE: 12 DUE THRU: 05/16/2000 PREPAID FUND{SECT-ACCT-PPOJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK ERIC STONE 0015350-44100-- P u R COMM -3/23 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 SUBWAY 0014090-42325-- MTG SUPPLIES -"SHERIFF'S 55.86 OOI 0,0-42325-- 3883 HTO SUPPLIES - LANTERMAAN 7.% W14090-42,-35-- MTG SUPPLIES - ACE 5;99 0014090-4135-- 8883 HTG SUPPLIES -.COUNCIL 55,56 0014090-42325-- 8883 MTS StPPLS-THCA,CNCL 13.97 1155515-4232=5-- MTG SUPPLIES --S/WASTE 7.55 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 147.21 TOTAL DUE VENDOR 147.21 WANDA TANAYA 0015350-412(10-- SUPPLIES - EGG HUNT 11.1% 0015:3`50-41200-- SUPPLIES - EGG HUNT 45.1.5 TOTAL PREPAIDS ; .00 TOTAL VOUCHERS " 57.13 TOTAL DUE VENDOR 57.13 THE EDIT SHOP 0014090-41200-- 9919 101176 TAPE DUPLCTN-LANTERHAN 115.83 TOTAL PP,EPAIDS .00 TOTAL VOUCHERS 115.83 TOTAL DUE VENDOR 115.83 THE PUBLIC RETIREMENT JOURNAL 0014050-4223-2-0- PERS SHNR-TAYLOR 150.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1.50.00 TOTAL ME VENDOR 150 f�0 ,HE WEEKLY NS -WALNUT 00140"0-42115-- 9591A 914 ADVERTISEMENT - CENSUS 120.40 001410%-42115-- 9884 914 ADVERTISING -CENSUS 180.00 0014090-42115-- 9.84 966 ADVEFTISING-LANTERHAN '' 280.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 580.00 TOTAL DUE VENDOR 580.00 THE WHOLE ENCHILADA INC 0014090-42325-- 9068 59180. MTG SPPLS-S/WASTE COMM 7.56 115Y0-472-3225- 3/WASTE CMTE PANEL -5/5/00 38,0" Of -116/2000 442114 TOTAL PREPAIDS 38.0? TOTAL VOUCHERS 7.56 TOTAL DUE VENDOR 45,59 CITTOF DIAMOND BAR' RIM DATE., 05/11/2000 08:19:08 `' VOUCHER REGISTER PAGE: 13 DUE THRU: 05/16/2000 PREPAID FMD/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK MARTIN TORRES 0015350-44100-- P & R COMM -3/23 45.00 TOTAL PREPAIDS .04 TOTAL VOUCHERS 45.110 TOTAL DUE VENDOR 45.00 TRAFFIC CONTROL SERVICE, INC. 2545510-46412-14799-46412 148£28 SONS FOR.5CHLa 472.38 0015350-45305-- 71543 SUPPLIES - CNCRTS IN Pig 214.15 TOTAL PREPAIDS .00 TOTAL VOUCHERS `; 636.53 TOTAL DUE VENDOR 6&,.53 dACOUELINE TRAM 0€'.1-34730-- RECREATION REFUND 64.00 TOTAL PREPAIDS ' .00 TOTAL VOUCHERS 64.00 TOTAL DUE VENDOR 64.00 TRI-COUNTI OFFICIALS INC 0015350-45300-- 9740 30.85 PROF SVCS-B/BALL OFFICIAL 870.00 - 0015350-45300-- 9740 3339 PROF SVC-BIBALL OFFCL-MAR 350.00 0015350-45SOO-7 9740 3827/38.38 PROF SVC-B/BALL 4FFCL-FEB 1,3`0.00 TOTAL PREPAIDS, .00 TOTAL VOUCHERS 3,040.00 TOTAL DUE VENDOR 37040.00 TRUGREEN LANDCARE 0015319-4??10-- PROF. SVCS - PETERSON 37.93 0015319-42210-- SUPPLIES - PETERSON 540.00 0015319-42210-- SUPPLIES'- PETERSON 67.50 14155541-42210- 40704 PFOF. SVCS - DIST 41 224.61 0011350-41200-- SUPPLIES'- MAINT 225.00 130.5538-422110- 434854 PROF. S,/CG - DIST 31° 31.43 0015328-42210-- PRO=. SVCS - 5UMMITRIDDE 103.76 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,230.23 TOTAL DUE VENDOR 1,230.23 STEVEN TTE 0015210-44100-- PLNN COMM -3/14,3/2"T" 130''00 TOTAL PREPAIDS' .00 TOTAL .VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 ARUN VIRGIN AR 0015557-1-44100-- T' t T COMM - 4/20 45.00 TOTAL PREPAIDS .00 TOTAL VOUCl ERS 45.00 TOTAL DUE VENDOR 45.00 CITY OF DIAMOND BAR RUN DATE: 05/11/2000,,08.19=08 VOUCHER; REGISTER PAGE: 14 DUE THRU: 05/1612000 PREPAID FUND/SECT-ACCT-PRIFECT-ACCT Pa 4 INVOICEDESCRIPTION AMOUNT DATE CHEEK WALNUT SAN DIMAS SHERIFF'S BOOSTER' 0014030-4:.'315-- MEYEBERSHP DUES - 2000 15.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15.00 TOTAL DUE VENDOR 15.00 WALNUT VALLEY WATER DISTRICT 0015325-42126-- WATER SVGS - STARSHINE 660.25 001532-42126-- WATER SVCS - R'REAGAN 615.75 1415541-42116-- WATER SVCS -DIST 41-4/27 5,770.45 TOTAL PREPAIDS .00 TOTAL VOUCHERS „ 7,046.45 TOTAL DUt VENDOR 7,046.45 WEST COACH CORPOE,ATID-4 0015110-42110-- 38353 NAME PLATES-PLNN COMM 32.33 TOTAL PREPAIDS .GO TOTAL VOUCHERS 32.33 TOTAL DUE VENDOR 32.33 WEST COAST ARBORIaTS Ix - f 5- 00i5•:5•�5r�-4,,509-- 9548 17696 TREE MAIhCf SVCS -APRIL 00 1,220.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS1,:20.00 TOTAL DUE VENDOR 1,220.00 WEST END UNIFOR S 0014415-41200-- 8934 52443 UNIFORMS - V/PATROLS 410.49 0114415-41200-- 8:334 52446 UNIFORMS - V/PRTROL 7.54 TOTAL FPAIDS :00 TOTAL VOUCHERS 5.j .; TOTAL DUE VENDOR 56.03 PALL 1?z:IGHT 0014090-44000-7 88,02 AN SVS-CNCL, T/B 512 359.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 350.00 TOTAL. DUE VENDOR 350.00 BOB ZIREES FLNN COMM - 3/14,3128 1130.00 TOTAL PPEPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.OU REPORT TOTAL PREPAIDS 115,320.45 REPORT TOTAL VOUCHERS 206,393.6 REPORT TOTALX11,714.14 TO: CITY OF DIAMOND BAR AGENDA REPORT Mayor and City Cour MEETING DATE: May 16, 2000 REPORT DATE: May 3, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Office Supply Purchase Order Increase for FY 1999-00 SUMMARY: On June 15 1999, the City Council authorized the establishment of an open purchase order for supplies with Staples in the amount of $15,000. This vendor was chosen after a lengthy Request for Proposal process, and they were deemed to be the low bidder on most commonly used office supplies. In March, due to the increase in staff activities and the change in the provision of recreation services, it was estimated that it was necessary to increase the open purchase order by $4000 for a total of $19,000 and increase the vendor total to $23,000 for the FY 99-00. It appears that this estimate will not be adequate to complete the fiscal year. It is requested that the City Council authorize an increase to the supply open purchase order of $3,000 for a revised amount of $22,000 and a total expenditure of an amount not to exceed $26,000 for FY99-00 for this vendor. It is understood that staff will continue to solicit bids as necessary on items not considered normal office supplies. RECOMMENDATION: Approve an increase to the open purchase order for Staples from $,19,000 to $22,000. Authorize a total expenditure amount to Staples for an amount not to exceed $26,000 for FY 99-00. LIST OF ATTACHMENTS: _ Staff Report _ Public Hearing Notification T Resolution(s) Bid Specification (on file in City Clerk's office) — Ordinance(s) — Other- Agreement(s) SUBMITTAL CHECKLIST:' 1. Has the resolution, ordinance or agreement been reviewed Yes — No by the City Attorney? 2. Does the report require a .majority vote? _ Yes No 3. Has environmental impact been assessed? _ Yes - No 4. Has the report been reviewed by a Commission? _ Yes — No Which Commission? 5. Are other departments affected by the report? _ Yes — No RE Y: Te ence L. Belge Linda G. Ma ion City Manager Finance Director CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.:_ TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE May 11, 2000 FROM: Terrence L. Belanger, Cityager TITLE: Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Approving the Specifications for the Area 2 Slurry Seal Project and Area 2 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. SUMMARY: This Area 2 Slurry Seal Project and Area 2 ARAM Project is the second year of the new 5-year Pavement Management Program. An emphasis has been placed to rehabilitate highly distressed residential streets as identified in the Pavement Management Program. To maximize the City's resources and to extend the service life of the streets, the consultant and staff are recommending Cape Seal approach to` rehabilitate some of the distressed streets. The Cape Seal approach involves an initial ARAM (Asphalt Rubber & Aggregate Membrane) overlay, followed by the slurry seal Additionally, certain areas where the curb and gutters, sidewalks and drive approaches have displayed severe cracks/settlement will be reconstructed. The projects are prepared as two (2) sets of project drawings, specifications and bid document packages, which have been prepared by GFB-Friedrich & Associates. RECOMMENDATION: That the City Council adopt Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Approving the Specifications for the Area 2 Slurry Seal Project and Area 2 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. LIST OF ATTACHMENTS: X Staff Report __ Public Hearing Notification X Resolution(s) x Other: Specifications on file at the -Agreement(s) City' Clerk's office. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? 5. Are other departments affected by the report? Yes x No REVIE D BY: Terrence L. Bel e es DeStefano Aa �G.i City,Manager Deputy City Man ger Deputy Director of Public Works AGENDA NO. MEETING DATE: May 16, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Approving the Specifications for the Area 2 Slurry Seal Project and Area 2 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. ISSUE STATEMENT To approve the specifications for Area 2 Slurry Seal Project and Area 2 ARAM Project and advertise to receive bids. RECOMMENDATION That the City Council adopt Resolution No. 2000-xx _ "A Resolution of the City Council of the City of Diamond Bar Approving the Specifications for the Area 2 Slurry Seal Project and Area 2 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids." FINANCIAL SUMMARY For FY 99-00: • $350,000.00 Gas Tax Fund has been allocated for Area 2 Slurry Seal • $350,000.00 Gas Tax Fund has been allocated for certain residential streets as identified in the City's 5 -year Pavement Management Program, in Area. 2.' For a total of $700,000.00 allocated budget for Area 2. Engineer's estimate is $627,960. BACKGROUND/DISCUSSION This Area 2 Slurry Seal Project and Area 2 ARAM Project is the second year of the new 5 -year Pavement Management Program. An emphasis has been placed to rehabilitate highly distressed residential streets as identified in the Pavement Management Program. To maximize. the City's resources and to extend the service life of the streets, the consultant and staff are recommending Cape Seal approach to rehabilitate some of the distressed streets. The Cape Seal approach involves an initial ARAM (Asphalt Rubber & Aggregate Membrane) overlay, I followed by the slurry seal. Streets proposed for this treatment are Kiowa Crest Drive and Birdseye Drive. Additionally, certain areas where the curb and gutters, sidewalks and drive approaches have displayed severe cracks/settlement will be reconstructed. The projects are prepared as two (2) sets of project drawings, specifications an&bid document packages, which have been prepared by GFB-Friedrich & Associates so that they projects may be bid separately to attain more competitive resources. However, the projects'' construction stage will be administered concurrently. Key aspects of requirements placed upon the contractor includes: ➢ Schedule to be submitted at least 10 calendar days before start of work; ➢ Traffic control plans; Notifications to residents, utility owners and other public agencies; ➢ Completion of all work within 60 working days; and ➢ Liquidated damages of $500/day for non-performance. Anticipated timeline for the project milestones is as follows Approval of Plans and Specifications May 16, 2000 Notice to Bidders May 22, 2000 Bid Opening June 13, 2000 I Award of Construction Contract June 20, 2000 Notice to Proceed/Start of Construction July 5, 2000 End of Construction September 29, 2000 Prepared Py; David Liu/Rose Manela Z RESOLUTION NO. 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE SPECIFICATIONS FOR THE AREA 2 SLURRY SEAL PROJECT AND AREA 2 ARAM PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the City of Diamond Bar. WHEREAS, the City of Diamond Bar has prepared specifications for the Area 2 Slurry Seal Project and Area 2 ARAM Project, NOW, THEREFORE, BE IT RESOLVED that the specifications presented to the City of Diamond Bar be and are hereby approved as the specifications for the Area 2 Slurry Seal Project and Area 2 ARAM Project. BE IT FURTHER.RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing, the work specified in the aforesaid specifications, which said advertisement shall be in the form and content as approved by the City Attorney and a copy of this Resolution shall be contained in each specification package for the work: "NOTICE INVITING SEALED BIDS OR. PROPOSALS" Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 10:00 o'clock a.m. on the 13cn day of June, 2000, sealed bids or proposals for the Area 2 Slurry Seal Project and Area 2 ARAM Project. Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100, 21660 E. Copley Drive, Diamond Bar, California 91765-4177. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Area 2 Slurry Seal Project" or "Area 2 ARAM Project." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, ilChapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not Tess than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rate of per diem wages are on file in the office of the City Clerk of the City of Diamond I Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by hum or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council; properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest` the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or B. When the number of apprentices in training in the area exceeds a ratio of one to five; or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally; or I D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or Journeymen in lip j any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under himshall comply with h the. requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. I, f 2 Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and -any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25:00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer; workman, or, mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code: Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent (10% 0) of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashier's check, or. certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and a labor and material bond in an amount equal to one hundred (100%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the Performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a (Class A and/or C-12) contractor at time of award in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the specifications will be furnished upon application to the City of Diamond < and a non -reimbursable payment of $30.00; Upon written request by the bidder, copies of the specifications will be mailed when. said request is accompanied by a non -reimbursable payment of $40.00 to cover the cost of mailing charges and overheads The successful bidder wilI be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of Section 903 of the, General Provisions, as set forth in the Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Diamond Bar, California reserves the right to reject any and all bids. By order of the City Council of the City of Diamond Bar, California. Dated this 16 day of May 2000. PASSED, APPROVED AND ADOPTED by the City Council of the City this 16' day of May 2000. MAYOR ►���® � • � /®.��'—/.amt � o ANSI AM M IS 1U1W,7, Il. ±_ �►'..�Y[�1 //mss/�/ 1 Tisk-�Jll'��iioll®�.s'�Irlto� � !®lLIV1C"s1_R�®li®la����" Foil �i' CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE: May 10, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing "No U-turn" signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard." SUMMARY: On April 20, 2000 the Traffic and Transportation Commission reviewed and discussed the, traffic patterns and conditions at the intersection of Goldrush Drive and the frontage road at Diamond Bar Boulevard. During the drop-off/pick-up times of Lorbeer Middle School, motorists from. southbound Diamond Bar Boulevard make right -turns to Goldrush Drive and then make U-turns at the frontage road and a left turn from Goldrush Drive to northbound Diamond Bar Boulevard. Motorists are snaking those .above mentioned traffic movements instead of making the normal U-turns on Diamond Bar Boulevard at the designated left -turn lane. Since Goldrush Drive is being used by many area residents, there is potential ,for conflict in movements. Restriction of U-turns in the intersection can minimize this potential conflict. RECOMMENDATION: That the City Council adopt Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing 'No U-turn" signs at the intersection.of Goldrush Drive and the frontage road of Diamond Bar Boulevard." LIST OF ATTACHMENTS: X Staff Report T Public Hearing Notification x -Resolutions) — Bid Specification Ordinances(s) _&Other: DRAFT 4/20/2000 Traffic and _ Agreement(s) Transportation Minutes SUBMITTAL -CHECKLIST: 1 _ Has the resolution, ordinance or agreement been reviewed x Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A 4 Yes No 4. Has the report been reviewed by a Commission? x Yes —No Which Commission? Traffic and Transportation 5. Are other departments affected by the report? N/A _ Yes No Report discussed with the following affected departments: RE D Y: Terrence L. Bel ger es DeSt',M 0 av G.,?iu City Manager Deputy City ager Deputy Director of Public Works TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing "No U-turn" signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard." ISSUE STATEMENT To mitigate conflicting traffic movement at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard. RECOMMENDATION That the City Council adopt Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing "No U-turn" signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard." FINANCIAL SUMMARY The proposed recommendation, which requires the installation of 2-3 "No U-turn" signs can be funded by FY 99-00 Marking and Signing budget BACKGROUND/DISCUSSION During the April 20, 2000 Traffic and Transportation Commission meeting; the Commission reviewed and discussed the traffic patterns and conditions at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard. During the drop-off/pick-up times of L.orbeer Middle School, a number of motorists from southbound Diamond Bar Boulevard make right -turns to westbound Goldrush Drive and then make U-turns at the frontage road so they can make a left turn from Goldrush Drive towards northbound Diamond Bar Boulevard. (See attached aerial map). During several site visits, staff, noted that motorists are making those above mentionedtraffic movements instead of making the normal U-turns on Diamond Bar Boulevard at the designated turn lanes. A recent site visit on Tuesday, April 11, 2000, the following was noted: Time frame: 2:10 p.m. to 2:40 p.m. 1 Vehicles queued (and waiting) in left turn lane on s/b Diamond Bar Blvd.: Cycle # vehicles ` {# clearing the intersection during the green arrow) 1 4 2 2 3 5 4 14 (12 cleared) 5 17 (I1 cleared) 6 18 (12 cleared) 7 18 (12 cleared) 8 9 9 14 (11 cleared) IU 9 11, 11 (8 cleared) 12 11 13 13 (11 cleared) 14 6 15 3 16 2 17 1 18 8 19 1 20. 1 21 2 During the 30 minute time period 21 full cycles" were completed, with each fizll cycle approximately 90 -seconds in duration. The left -turn timing phase is currently set at a maximum of 24 seconds. ' The typical time required for a -turn movement` is approximately 2 seconds and for left -turn movement is 1 second. As shown by the above list an average of 11 vehicles making u turns in the lane can clear during the left -turn phase: It should be noted that most of these vehicles utilizing the left turn lane on southbound Diamond Bar Boulevard make U-turns to northbound Diamond- Bar Boulevard. Number of vehicles making U-turns at Goldrush/frontage: 29 Since Goldrush Drive is being used by many area residents, there is potential for conflict in movements. Restriction of U-turns in this intersection can minimize this potential conflict. Staff has continuously worked with the Los Angeles County Department of Public Works regarding modification of the timing for the left -turn phase, however any additional modification will not result in longer timing sufficient to clear the intersection, particularly because a majority of the movements is u -turns: Based on these discussions, the Traffic and Transportation Commission concurred with staff's recommendation to install "No U-turn" signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard and forward said recommendation to the City Council. Prepared by David G. Liu I Rose E. Manelcr 2 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING "NOU-TURN" SIGNS AT THE INTERSECTION OF GOLDRUSH DRIVE AND THE FRONTAGE ROAD OF DIAMOND BAR BOULEVARD. A. RECITALS (i) The Traffic and Transportation Conunission considered this matter at a public meeting on April 20, 2000. (ii) At the meeting of April 20, 2000, the Traffic and Transportation Commission determined that the installation of "No Uy-turn' signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard is appropriate, (iii) The Traffic and Transportation Commission recommends installation of "No U-turn" signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard. B. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: I . Said action is pursuant to Section 10.08.080 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council; hereby 'finds that the public health, safety, and welfare will be best protected by the installation of "No U-turn" signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard as herein prescribed; 3. This resolution shall not become effective until the "No U-turn" signs at the intersection of Goldrush Drive and the frontage road of Diamond Bar Boulevard are properly installed by the City; and 1 APRIL 20, 2000 PAGE 3 T&T COMMISSION ado of the Neighborhood Watch and educational flyer program. Deputy Per ed that during the past month the Sheriff's Depart" t has increased enforcement and h ed only one speeding ticket on that stre- a said he is concerned that perhaps his department i" catching the speeders during t weekend hours because there is a staffing issue that needs to e ressed. He suggeste , at the speed trailer be left on the street during the weekend hours and that { epbrt bac the Commission at its June meeting with the results of that effort. DDPW/Liu stated that it will take e time X05 t o implement the Neighborhood Watch and educational flyer program. He. commended that st rected to bring the resulting speed survey information back t e Commission at its June meet C/Kuo seconde stik's motion. Motion carried by the foll wing' al1 vote: AYES: COMMISSIONERS: Istik, Kung, VCNirginkar NO COMMISSIONERS' None ABSENT: COMMISSIONERS: Leonard-Colby, Chair/Morris VII NEW BUSINESS: A. oldrush Drive/frontage road of Diamond Bar Boulevard U-turns: recommends that the Traffic concur with staff s recommendation to install "No U-turn" and Transportation AE/Rose presented staff's report. Staff ffic rn" signs at the intersection of Goldrush Drive and at the frontage road of Diamond Bar Boulevard, and forward said recommendation to the City Council for approval. At the same time; staff will contact Los Angeles County to determine if the timing can be adjusted for the left turn phase. Martha Bruske, 600 Great Bend Drive, said she is not certain that a U-turn sign will help unless there is consistent enforcement in the area. If a U-turn sign is installed, drivers still have other options such as turning right and proceed down the frontage road, let their child off at the end of the frontage road, make a U-turn and make a left turn out or they can make a right turn off of Diamond Bar Boulevard and go further west on Goldrush Drive and turn around in the street, She asked if the City could consider lengthening the left turn signal at Diamond Bar Boulevard during peak school traffic hours. She suggested that some of thetrafficat Lorbeer Middle School may be relieved by the opening ofPantera EIementary School. C/Kuo said he believes the best first step is to persuade the County Ito change the timing. DDPW/Liu stated that a left turn timing adjusting was made at the beginning of the school year. Any additional timing will be minimal and he is not certain that this adjustment alone will mitigate the problem. C/Kuo moved, C/Istik seconded, to concur with staff's recommendation to install "No U-turn" signs at the intersection of Goldrush Drive and at the frontage road of Diamond Bar Boulevard and forward the recommendation to the City Council for approval. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS:" Istik, Kung, VC/Virgnkar NOES`. COMIVIISSIONERS: None ABSENT: COMMISSIONERS: Leonard -Colby, Chair/Morris B. Lemon enue (between Golden Springs Drive and the northerly City limits) "No Commercial Vehicles Pa 'ing" restrictions: �. DSA/Smith prese stan'd's report. Staff recommends that the Tr xc and Transportation Commission concur, 'th staff's recommendation to install "No Commercial Vehicles Parking" restrictions on Leman A nue between Golden Springs Drive,aind the northerly city limits on the westerly side and on the ea erly side from the northerly dr',v/eway of the shopping center to the currently posted "No Stoppin " signs and forward said re/commendation to the City Council for approval_ Glenn Nieberle, 20541 Earlgate Stree northw t corner ofEarlgate Street and Lemon Avenue) said he agrees with staff's recommendati d that no parking of any kind be allowed in those areas.An injury accident occurred in the a last week. He also requested that an additional speed limit sign be placed on Lemon A, nue eet between the railroad tracks and Golden Springs Drive. He said that not only, o large co ercial trucks park on the street but that they conduct major service work on t., street. He pres ted photographs as evidence of his statements. He further requested that no parking be wed on Earlgate Street. C/Kuo stated that unless he source of the problem is addre ed the trucks will move from one public street to anothe ublic street. Therefore, it would ld be a 'sable for staff to check other areas in the vicinity d post signs in advance to prevent commer l parking on other public streets. DDPW/Liu sted that additional speed limits could be placed on Lemovenue as soon as possible. He said he believes that the speed limit in the commercial area is 40 mph. As indicated, Lemon Avenue is a designated truck route. 77P�t e a �' - _ • 00 } i 4 a7kz It ;�5#,-,e x'�;, 19 Ass ROAD 60 OVERP ST TE $77— ;lex • tiY+''F"sl. 4 ..x 7 .� :�+ r r<. ,b l n,• ++o- y � Z � �'# 3 t Mei � 'i � z' 4✓ emirsh v.'+a"w y 1 kw, IR 4 r 1. : �e z m vW s a air 6. i ' "7ir a t= s y 4 e£ a 1 v ''{ EXHIBIT "1" CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO..' TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE: May 11, 2000 FROMm Terrence L Belanger, QtV Manager TITLE: Resolution No. 2000 -XX: "A Resolution. of the City Council of the City of Diamond Bar prohibiting commercial vehicles from parking on both sides of Earigate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping centerto the currently posted'No Stopping Any Time' signs."' SUMMARY: In order to mitigate commercial vehicles, specifically trucks and semitrailers, from parking along Lemon Avenue and on Earlgate Street west of Lemon Avenue, creating sight obstructions at the intersections, overnight parking, and the possible unsightly appearance from parked truck's oil spills on the newly resurfaced street of Lemon Avenue, the Traffic and Transportation Commission and staff recommend the parking prohibition of commercial vehicles from parking on both sides of Earlgate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted "No Stopping Any signs. All businesses on Earlgate Street and Lemon Avenue have been notified of this matter and have been invited to attend tonight's City Council meeting. RECOMMENDATION: That the City Council adopt Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar prohibiting commercial vehicles from parking on both sides of Earigate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted `No Stopping Any Time' signs." LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolution(s) Bid Specification (on file in City Clerk's office) _ Ordinance(s) X Other: Draft 4/20/00' T&T minutes, exhibits and aerial map Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes — No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority _ Yes _ No 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? X Yes —No Which Commission? Traffic & Transportation 5. Are other departments affected by the report? N/A _ Yes _ No R ort discussed with the follo ° aff ` d ents: 7TWIMA!;,�LA qr /M� 1 )-,0 �,� &'e— Terrence L. Bela?no) City Manager Ar(nes DeStefano y Deputy City Manatger avUG. Liu Deputy Director of Public Works MEETING DATE: TO: FROM: CITY COUNCIL REPORT AGENDA NO. _ May 16, 2000 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar prohibiting commercial vehicles from parking on both sides of Eartgate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted `No Stopping Any Time' signs" ISSUE STATEMENT: To restrict commercial vehicles from parking on both sides of Earlgate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted "No Stopping Any Time signs. RECOMMENDATION; That the City Council adopt Resolution No. 2000 --XX entitled: "A Resolution of the City Council of the City of Diamond Bar prohibiting commercial vehicles from parking on both sides of Earlgate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted `No Stopping Any Time' signs." FINANCIAL SUMMARY: The proposed recommendation, which requires the installation of approximately thirty (30) "Tow - Away -No Commercial Vehicle Parking Any Time" signs will cost the City of Diamond Bar approximately $500 and will be funded by current Marking and Signing Maintenance budget. BACKGROUND/DISCUSSION: Over a period of four months, the Public Works Division has received approximately 25 complaints for trucks parking on Lemon Avenue from Golden Springs Drive to the northerly City limit. These calls range from sight obstructions at the intersections of Earlgate Street and Walnut Drive, to overnight parking, and the unsightly use of commercial parking (big rigs). There have been no reported; accidents related to sight obstruction for 1999-2000, however an injury accident. occurred on April 5, 2000 noted as driver error. Lemon Avenue from the northerly border to Golden Springs 1 Drive is a truck route per Diamond Bar's Ordinance 7 (1990) (see excerpt Exhibit "1"). This segment of Lemon Avenue is approximately 2,329 feet on length and the segment of Earlgate Street (west of Lemon Avenue) is approximately 433 feet in length. On April 20, 2000, the Traffic and Transportation Commission discussed the request to prohibit commercial vehicle parking on both sides of Lemon Avenue from Golden Springs Drive to the northerly City limits. Currently on the easterlyside of Lemon Avenue, "No .Stopping Any Time" signs are posted from the SR 60 overpass to the northerly City limit. On the westerly of Lemon Avenue at the northerly border is`a parking limitation sign, "Parking Limit 30 minutes Commercial Vehicles over 10,000 pounds." The parking of commercial vehicles, specifically trucks and semitrailers (big rigs), is apparent on " Lemon Avenue at all hours of the day. Indeed, when staff visited the site on April 4, 2000, a, semitrailer was parked on the street without the tractor (see Exhibit "2"). Two other tractors and semitrailers were still parked after 45 minutes observation. The Walnut/Diamond Bar Sheriff's are frequently called to patrol the area and issue citations. Enforcement of this parking requirement requires the Sheriff's to mark each truck when they make a pass, and return within the thirty -minute period to ticket as necessary. At the times Public Works has been called, the Sheriff's were notified of abuses. If signs are posted, "Tow -Away -No CommercialVehicles Parking Any Time," the deputies would be able to cite the parking on the first pass and call for Tow -Away as required. A similar parking prohibition request was brought before the City Council for Washington Street and with the posted signage has been effective in eliminating commercial' vehicles. The City of Diamond Bar has recently rehabilitated Lemon Avenue (from Golden Springs Drive to the northerly City limit) as part of its Capital Improvement Program. By allowing commercial vehicle parking on Lemon Avenue, there is the potential for oil leakage and increased wear to the newly resurfaced street. It should be noted that the City of Industry has painted red curb on both sides of Lemon Avenue from its southerly border to Valley Boulevard to prohibit any parking, effectively transferring the commercial vehicle parking to the City of Diamond Bar. The Traffic and Transportation Commission concurred with staff to prohibit commercial vehicles on Lemon Avenue. Additionally, based on the public input received at the April 20, 2000 meeting, the Commission also recommended both sides of Earlgate Street be posted prohibiting commercial vehicles. This recommendation would allow the businesses to have their visitors/customers in "passenger vehicles" to park on Earlgate Street and Lemon -Avenue. However, should these be concerns with those other vehicles, we will bring back another recommendation for signage, "No Stopping Any Time." All businesses on Earlgate Street and Lemon Avenue have been notified of this matter and have been invited to attend tonight's City Council meeting. Prepared By Linda Kay Smith, Development Services Assistant 2 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROHIBITING COMMERCIAL VEHICLES FROM PARKING ON BOTH SIDES OF EARLGATE STREET WEST OF LEMON. AVENUE; ON THE WESTERLY SIDE OF LEMON AVENUE BETWEEN GOLDEN SPRINGS DRIVE AND THE NORTHERLY CITY LIMITS; AND ON THE EASTERLY SIDE OF LEMON AVENUE FROM THE NORTHERLY DRIVEWAY OF THE SHOPPING CENTER TO THE CURRENTLY POSTED "NO STOPPING ANY TIME" SIGNS A. RECITALS (i) The Traffic and Transportation Commission considered this matter at a public meeting on April 20, 2000: (ii) At the meeting of April 20, 2000, the Traffic and Transportation Commission Meeting determined that the prohibition of commercial vehicles from parking on both sides of Earlgate Street west of Lemon Avenue; on the westerly side of Lemon Avenue between Golden' Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted "No Stopping Any Time" signs are appropriate. (iii) At the meeting of April 20, 2000, the Traffic and, Transportation Commission Meeting recommended the prohibition of commercial vehicles from parking on both sides of Earlgate Street west of Lemon Avenue; on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted "No Stopping Any Time" signs. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: I 1. Said action is pursuant to Section 10.08.010 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the prohibition of commercial vehicles from parking on both sides of Earlgate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive andthenortherly :City limits; and on the easterly side of Lemon Avenue from the northerly driveway of the shopping center to the currently posted "No Stopping Any Time" signs are herein. prescribed;- 3. rescribed;3. This resolution shall not become effective until the "Tow -Away -No Commercial Vehicle Parking Any Time" signs on both sides of Earlgate Street west of Lemon Avenue; and on the westerly side of Lemon Avenue between Golden Springs Drive and the northerly City limits; and on the easterly side of 'Lemon Avenue from the northerly driveway of the shopping center to the currently posted "No Stopping Any Time" signs are installed; and 4. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said signs to be installed as herein defined be established. PASSED, APPROVED and APPROVED this ` day of , 2000. MAYOR 2 DRAFr APRIL 20, 2000 PAGE 4 T&T COMMISSION C/Kuo mo C/Istik seconded, to concur yhffi staffs recommendation to install "No U-turn" signs at the inter 'on of Goldrush Driand at the frontage road of Diamond Bar Boulevard and forward the recd dation to a City Council for approval. Motion carried by the following Roll Call vote: AYES: COMivII ONERS: Istik, Kung, VC/Virginkar NOES: CO SSIONERS: ne ABSENT: CoSSIONERS. Leon Colby, Chair/Morris 2. Lemon Avenue (between Golden Springs Drive and the northerly City limits) "No Commercial Vehicles Parking" restrictions. DSA/Smith presented staffs report. Staff recommends that the Traffic and Transportation Commission concur with staffs recommendation to install "No Commercial Vehicles Parking" restrictions on Lemon Avenue between Golden Springs Drive and the northerly city limits on the westerly side and on the easterly side from the northerly driveway of the shopping center to the currently posted "No Stopping" signs and forward. said recommendation to the City Council for approval. Glenn Nieberle, 20541 Earlgate Street (northwest corner of Earlgate Street and Demon Avenue) said he agrees with staffs recommendation and that no parking of any kind be allowed in those areas. An injury accident occurred in the area last week. He also requested that an additional speed limit sign be placed on Lemon Avenue street between the railroad tracks and Golden Springs Drive. He said that not only do large commercial trucks park on the street but that they conduct major service work on the street. He presented photographs as evidence of his statements: He further requested that no parking be allowed on Earlgate Street. C/Kuo stated that unless the source of the problem is addressed the trucks will move from one public area to another public area. Therefore, it wouldbe advisable for staff to check other areas in the vicinity and post signs in advance to prevent commercial parking on other public streets. DDPW/Liu stated that additional speed limit sign could be placed on Lemon Avenue as soon as possible. He said he believes that the speed limit in the commercial area is 40 mph. As indicated, Lemon Avenue is a designated truck route. C/Kung said he would like for staff to talk with the truck owners to determine why they need to park on city streets and to :determine whether there is a need for the city to help them find alternative parking. If these trucks are coming from the City of Industry and the City of Walnut, D.B. should strongly protest this infringement and ask the other two cities to provide for the I Y - i Dj?A APRIL 20, 2000 PAGE 5 T&T COMMISSION needs of the trucks. DDPW/Liu responded that the City's Municipal Codestipulates that no commercial vehicles can park within the city limit for more than 30 minutes. In addition, designated routes areset forth or they may travel on non -designated roadways for purposes of loading and unloading as it relates to, business. Some of the trucks seen parking on Lemon Avenue belong to independent truckers who exit the freeway to rest and do not originate from adjacent communities. Staff has been discussing this matter with SYSCO. Just last year Walnut prohibited parking along the north side of Valley Boulevard. Staff believes that commercial trucks parked on Lemon Avenue present a safety hazard concern. This is the only arterial within the city on which there is no parking prohibition. C/Kung suggested that the fine be doubled and the residents be advised that if they report and infraction and a citation is issued the resident will receive half of the fee as a reward. DDPW/Liu stated that the city is unable to return any portion of the citation fee directly to a resident. However, parking citation fees are a source of revenue to the city. C/Kung asked that residents and business owners be encouraged to report commercial parking violations. C/Istik moved, C/Kung seconded, to concur with staff's recommendation to install "No Commercial Vehicles Parking" restrictions on both sides of Earlgate Drive and on Lemon Avenue between Golden Springs Drive and the northerly city limits on the westerly side and on the easterly side from the northerly driveway of the shopping center to the currently posted "No Stopping" signs and forward said recommendation to the City Council for approval. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Kung, VCNirginkar • NOES: COMMISSIONERS: None ABSENT: CO1rMSSIONERS: Leonard -Colby, Chair/Morris VIII STATU F PREVIOUS ACTION S DDPW/Liu report at on ch 21 the City Council approved the'Commission's recommendations for amulti-way stop sign ummitridge and Thunder Trail and multi-way'stop signs on Presario Drive at Chestnut Creek Dri , Ches Creek Drive at the north Tierra Lorna Drive and Bella Pine Drive at Cliffbranch Drive. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE: May 10 2000 FROM: Terrence L. Belanger, City Manager TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AUTHORIZING FUNDING REQUEST UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING & LITTER REDUCTION ACT SUMMARY: The Department of Conservation's Division of Recycling has recently authorized cities and counties to receive funds derived from California's Beverage Recycling , and Litter Reduction Act. These funds are to be used for the expressed purpose of implementing or causing to implement collection and recycling of beverage containers at public areas and venues, residential communities and in schools educating ' the public about recycling of beverage containers and litter reduction, and implementing or causing to implement litter abatement in public places. The City is slated to receive $17,041 for the current funding cycle of FY 1999/2000, RECOMMENDATION: That the City Council adopt Resolution No. 2000 -XX: Authorizing Funding Request Under the California Beverage Container Recycling & Litter Reduction Act. LIST OF ATTACHMENTS: X StaffReport _ Public Hearing Notification X Resolution Bid Specification Ordinance Other EXTERNAL DISTRIBUTION SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance, or agreement been reviewed? X Yes " No 2, Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? — S. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Bela - es DeSt'e a , G. Liu City Manager Deputy City M ger Deputy Director of Public Works crtY41bou QGG1Ztuow ACENIDANO MFE]n TGDATE May 16, 2000 l TO Honorable Mayor and Members of the City Council FROM Terrence L. Belanger, City Manager SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AUTHORIZING FUNDING REQUEST UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING & LITTER REDUCTION ACT Background The Department' of Conservation's Division. of Recycling has recently authorized cities and counties to receive funds derived from California's Beverage Recycling and Litter Reduction Act. These funds are to be used for the expressed purpose of implementing or causing to implement collection and recycling of beverage containers at public areas and venues, residential communities, and in schools, educating the public about recycling of beverage containers and litter reduction, and implementing or causing to implement litter abatement in public places. The City is slated to receive $17,041 for the current funding; cycle of FY 1999/2000. Discussion To properly inform and educate the public regarding used oil recycling and appropriate disposal of used oil, the City requires funding to implement educational activities. In addition, to augment the existing collection infrastructure, the City, requires funding to set up collection at public venues and private businesses such as automobile service stations and repair shops. Authorization of the resolution will enable the City to apply for funds under the Act, with the funds targeted at enhancing recycling and litter abatement within the City. Financial Summary There are no adverse financial impacts from solicitation of the funds.' The City is slated to receive $17,041 for the current funding cycle of FY 1999/2000. The City will utilize the funds to implement education and collection activities. Recommendations That the City Council .adopt Resolution No. 2000 -XX: Authorizing Funding Request Under the California Beverage Container Recycling & Litter Reduction Act. I RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF DIAMOND BAR, AUTHORIZING FUNDING REQUEST UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING & LITTER REDUCTION ACT WHEREAS, the people of the State of California have enacted the California Beverage Container Recycling and Litter Reduction Act that provides funds to cities and counties for beverage container recycling and litter cleanup activities;, and WHEREAS, the California Department of Conservation's Division of Recycling has been delegated the responsibility for the administration of the program within the state, setting up necessary procedures for cities and counties or their designees under the program: and WHEREAS, per Section 14581 (a) (4) (E) of the California Beverage Container Recycling and Litter Reduction Act, the eligible participant must submit the Funding Request Form by the due date and time in order to request funds from the Department of Conservation's Division of Recycling. NOW, THEREFORE, BE IT RESOLVED that the City of Diamond Bar: 1. Authorizes the submittal of the Funding Request Form to the Department of Conservation's Division of Recycling.. 2. The City Manager, ;or a designee, is hereby authorized and empowered to execute in the name of the City of Diamond Bar all necessary forms hereto for the purposes of securing payments and to implement and carry out the purposes specified in the Section 14581 (a) (4) (A) of the California Beverage Container Recycling and Litter Reduction Act and provide information regarding this program to the Division upon request. The foregoing resolution was passed, approved and adopted by the City of Diamond Bar this day of 2000: Mayor 1 I CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO, 410 _ I TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE: May 10, 2000 FROM: Terrence L. Belanger, City Manager TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AUTHORIZING SUBMITTAL OF A SIXTH CYCLE USED OIL RECYCLING BLOCK GRANT SUMMARY: California enacted the California Oil Recycling Enhancement Act that provides funds to cities and counties for establishing and maintaining local used oil collection programs that encourage recycling or appropriate disposal. of used oil. The City is slated to receive up to $54,584 for the current.fundmg cycle of 2,000/2003, including $20,264 for FY 2000-2001. RECOMMENDATION: That the City Council adopt Resolution No. 2000 -XX: Authorizing Submittal of a Sixth Cycle Used Oil Recycling Block Grant. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification -X Resolution Bid Specification Ordinance _ Other EXTERNAL DISTRIBUTION SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance, or agreement been reviewed? X. Yes No 2. ; Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? 5. Are other departments affected by the report? N/A — Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Be e J es DeStefan a G. Liu City Manager Deputy City Manager Deputy Director of Public Works a CIIYCOUNCQREPORT ACENDANO. MEEIWGDATE: May 16 2000 TO. Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AUTHORIZING SUBMITTAL OF A SIXTH CYCLE USED OIL RECYCLING BLOCK GRANT Background California enacted the California Oil Recycling Enhancement Act that provides fimds to cities and counties for establishing and maintaining local used oil collection programs, that encourage recycling or appropriate disposal of used oil. The City is slated to receive up to $54,584 for the current funding cycle of 2000/2003, including $20,264 for FY 2000-2001. Discussion To properly inform and educate the public regarding used oil recycling and appropriate disposal of used oil, the City requiresfunding to implement educational activities. In addition, to augment the existing collection infrastructure, the City requires funding to set up collection at public venues and private businesses such as automobile service stations and repair shops, Authorization of the resolution willenable the City to apply for funds under the Act, with the funds targeted at enhancing recycling and litter abatement within the City. Financial Summary There are no adverse financial impacts from solicitation of the funds. The City is slated to receive up to $54,584 for the current funding cycle of 2000/2003, in. $20,264 for FY 2000-2001. The City will utilize the funds to implement education and collection activities. Recommendations That the City Council adopt Resolution No. 2000 -XX: Authorizing Submittal of a Sixth Cycle Used Oil Recycling Block Grant. i � i RESOLUTION NO. 2000--, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AUTHORIZING SUBMITTAL OF A SIXTH CYCLE USED OIL RECYCLING BLOCK GRANT WHEREAS, the people of the State of California have enacted the California Oil Recycling Enhancement Act that provides funds to cities and counties for establishing and maintaining local used oil collection programs that encourage recycling or appropriate disposal, of used oil; and WHEREAS, the California Integrated Waste Management Board has been delegated the: responsibility for the administration of the program within the state, setting up necessary procedures governing application by cities and counties under the program; and WHEREAS, the applicant will enter into an agreement with the State of California for implementation of a used oil collection program; NOW, THEREFORE, BE TT RESOLVED that the City ofDiamond,Bar: 1. Authorizes the submittal of a grant application to the California Integrated Waste Management Board for a 2000/2003 Used Oil Recycling Block Grant. 2. The City Manager, or a designee, is hereby authorized and empowered to execute in the name of the City of Diamond Bar all necessary applications, contracts, payment requests, agreements and amendments hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. The foregoing resolution was passed, approved and adopted by the City of Diamond Bar this day of 2000.' Mayor 1 CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0:(�a�L TO: Terrence L. Belanger, City Manager MEETING DATE: May 16, 2000 REPORT: DATE: May 10, 2000 FROM: Bob Rose, Director of Community Services ' TITLE: Extension of Purchase Authorization for West Coast Arborists and Budget Adjustment for Street Tree Maintenance Services SUMMARY: The microburst on April 18, 2000 resulted in emergency street tree work being performed by West Coast Arborists in the amount of $6,700. This amount depleted the remainder of the contract authorization of $80,000 with West Coast Arborists for the 1999/2000 Fiscal Year. With two months remaining in the fiscal year, there is necessary routine work already scheduled to be performed. An extension of the contract authorization for West Cost Arborists is necessary to complete the scheduled routine work. Also, the budget for Street Tree Maintenance has been exhausted by the emergency work. Staff is seeking a budget allocation of $6,700 to fund the routine street tree maintenance work for the remainder of the fiscal year. RECOMMENDED ACTION: Staff recommends that the City Council extend the authorization for purchases from West Coast Arborists to $6,700. 'Staff further recommends that the City Council authorize the allocation of additional funds in the amount of $6,700 from General Fund reserves for Street Tree Maintenance Services for the 1999/2000 Fiscal Year. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) _ Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST. 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? I, _ 0 !I !t \4 /i!1 _! .i1 \ Terrence L. BelangerAmes DeStefano City Manager Deputy City Mana er X n/a _ Yes No X Yes _ No Yes X No Yes _X No Yes X No HEAD: ovu nvsG Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 16, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of Purchase Authorization for West Coast Arborists and Budget Adjustment for Street Tree Maintenance Services ISSUE STATEMENT: Emergency Street Tree Maintenance servicesthatwere necessary because, of the microburst on April 18 cost $6,700. This work depleted the remainder of the contract authorization and budget allocation for the 1999/2000 Fiscal Year. RECOMMENDATION: Staff recommends that the City Council extend the authorization for purchases from West Coast Arborists to $86,700 Staff furtherrecommends that the City Council authorize the allocation of additional funds in the amount of $6,700 from General Fund reserves for Street Tree Maintenance services for 1999/2000 fiscal Year. FINANCIAL SUMMARY: The amount of the Street Tree, Maintenance services contract with West Coast Aborists for FY 99/00 is $80,000. Approval of a contract extension of $6,700 will, result in a revised contract of $86,700. The budget for Street Tree Maintenance is $105,153. Allocation of an additional $6,700 will result in a revised budget of $111,853 for FY 99/00. BACKGROUND/DISCUSSION The City of Diamond Bar has a contract for street tree maintenance services with West Coast Arborists for FY 99/00 with a City Council authorization of $80,000. Services included in this contract are tree trimming, removals and emergency service. The micro burst on April 18 resulted in emergency services that were performed by West Coast Arborists for a total of $6,700. This work depleted the remainder of the City Council contract authorization and budget allocation for street tree maintenance services for the current fiscal year. Staff is seeking an increase in the contract amount with West Coast Arborists from $80,000 to $86,700 for FY 99/00. Staff is also seeking the allocation of an additional $6,700 from General' Fund reserves for the Street Tree Maintenance account. PREPARED BY: Bob Rose Director of Community Services TO Terrence L.'Belangen, City Manager MEETING DATE: May 16, 2000 REPORT DATE: May 12, 2000 FROM: Bob Rose, Community Services Director TITLE: Extension of Purchase authorization for Day & Nite Copy Center SUMMARY: The purchasing ordinance requires that use of a vendor in excess of $15,000 during the fiscal year must receive City Council authorization. Because Day & Nite Copy Center consistently provides low prices and excellent service, they may be used for as much as $23,000 worth of services during the 1999/2000 Fiscal Year. RECOMMENDED ACTION: Staff recommends that the City Council extend the authorization for purchases from Day & Nite Copy Center to $23,000 for FY 1999/2000: LIST OF ATTACHMENTS: X Staff Report - Public Hearing Notification Resolution(s) — Bid Specification (on file in City Clerk's office) Ordinance(s) _ Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: DEPART HEAD: Terre ce L. Belanger J es DeStefan Bob Rose City Manager Deputy City Mana er Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 16, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of Purchase For Day & Nite Copy Center ISSUE STATEMENT: Use of a vendor for more that $ 15,000 in a fiscal year requires City Council' approval. RECOMMENDATION: Staff recommends that the City Council extend the authorization for purchases from Day & Nite Copy Center to $23,000 for FY 1999/2000. FINANCIAL SUMMARY: Funds for services provided by Day & Nite Copy Center are already included in the FY 1999-2000 budget. BACKGROUND: The purchasing ordinance requires that use of a vendor for more than $15,000 worth of goods and services during a fiscal year requires City Council approval. Dan & Nite Copy Center has been used to provide services this fiscal year in excess of $15,000 with several projects remaining to be completed, authorization totaling up to $23,000 will be required for services during the remainder of FY 1999/2000. DISCUSSION: Day & Nite Copy Center has provided services for several City departments since the beginning of FY 1999/2000. The current total cost for these services is $14,600. The types of services provided by Day & Nite Copy Center are manuals, project reports, community services programs and event flyers. Day & Nite Copy; Center services continue to be extremely competitive and very responsive in fulfilling the needs of the City. Staff recommends that the City Council authorize up to $23,000 for services from Day& Nite Copy Center during the 1999/2000 Fiscal Year. PREPARED BY: Bob Rose Community Services Director CITY Of DIAMOND BAR AGENDA REPORT AGENDA NO._ TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE: May 10, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Public Hearing in Consideration to Vacate a Portion of Highcrest Drive in the City of Diamond Bar SUMMARY: On March 7, 2000, the City Council approved Resolution No. 2000-17 declaring intention to vacate a portion of Higherest Drive as requested by the Highcrest Homeowners Alliance. On April 11, 2000, the City received a request from the homeowners to postpone/continue the public hearing for one month. On May 11 2000, the Highcrest Homeowners Alliance requested withdrawal of their application/petition to vacate Highcrest Drive, S RECOMMENDATION: It is recommended that the City Council terminate the proceedings and consideration' of the street vacation for Highcrest Drive. LISYOF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) Bid Specification Agreement(s) x Other: Withdrawal Request Dated 5/111/00 EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST; 1. Has the resolution, ordinance or agreement been reviewed N/A ` Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? N/A i Yes _ No Which Commission? 5. Are other departments affected by the report? N/A — Yes No REVIEWED BY: rrence L. nger ames D City Manage Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE': May 16, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Public Hearing in Consideration to Vacate a Portion of Highcrest Drive in the City of Diamond Bar ISSUE STATEMENT To conduct a public hearing in accordance with Resolution No. 2000-17, a resolution declaring its intention to vacate a portion of Highcrest Drive between Goldrush Drive and it's southerly terminus. FINANCIAL SUMMARY The vacation process has no impact upon the City budget. The applicant shall remunerate costs associated with the processing of the vacation request. BACKGROUND/DISCUSSION On March 7, 2000, the City Council approved Resolution No. 2000-17 declaring intention to vacate a portion of Highcrest Drive as requested by the Highcrest Homeowners Alliance. On April 11, 2000, the City received a request from the homeowners to postpone/continue the public hearing for one month. On May 11, 2000, the Highcrest Homeowners Alliance requested withdrawal of their application/petition to vacate Highcrest Drive. RECOMMENDATION It is recommended that the City Council terminate the proceedings and consideration of the street vacation for Highcrest Drive. Attachments: Withdrawal Request dated May 11, 2000 Area of proposed street vacation 1 Jim DeStefano From: Erickson, Sandy[SMTP:Sandy.Erickson@transamerica.com] Sent: Thursday, May 11, 2000 12:13 PM To: jim.destsfano@ci:diamond-bar.ca.us Subject: Vacating Highcrest Drive Importance: High Dear Jim: The Highcrest Homeowners Alliance is hereby requesting withdrawal of the petition to vacate Highcrest Drive. There are several issues pertaining to the vacating of our street that warrant further investigation prior to further pursuing approval of our request. As we have discussed, the approval of Pulte's request to change the access of the gate at the terminus of Highcrest Drive to emergency use only by the City of Diamond Bar has had an impact on the homeowners' decision to pursue the vacating of our street. It is our understanding that this request to withdraw our petition will not have a detrimental effect on any future requests or petitions to vacate our street. Thank you for your assistance on this matter. Sincerely, Highcrest Homeowners Alliance Page 1 O v W O O W U i r.i x A 0 s O N a 'p • fit '_ eu 2� � F r .• bra W W / ,• h f ; u r 11 OPT- • Si _St u - t f M ..� A. a_ it a, 1z Zta, N vw c/ L P l :la8US.'€00-L 10-i0LS 7 L6'966L 'VO 'SOIGr)UV 80 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO & • / TO: Honorable Mayor and Members of the City Council MEETING DATE: May 16, 2000 REPORT DATE: May 15, 2000 FROM: Terrence L Belanger, City Manager TITLE: Selection of an Exclusive Hauler for"Refuse'and° Recycling Services Introduction The City of Diamond Bar (City) issued a Request for Proposals (RFP) from qualified solid waste haulers with experience in diversion programs. Four proposals were received by the deadline of April 10, 2000. The respondents were, in alphabetical order, Athens Services(Athens), Valley Vista Disposal (WS), ` Universal Waste Systems (UWS), and Waste Management (WMI). Following technical and completeness review of the submitted proposals, all four respondents were invited to an interview. Six City representatives participated in the interview, panel, and various questions were asked of each proposer during their stated interview period. Information was obtained from the proposers, and at the conclusion of the interviews, the panel reviewed the responses, and graded the firms. This document summarizes the results of the grading process and presents options for the Council to consider regarding selection of an exclusive hauler. Rating the firms Overall, 15' general criteria were used to rate the proposers based on the RFP, and for the interviews, seven criteria were used to rate and rank the interviewees. The 15 criteria are identified in the RFP (page 16-17) while the seven specific ranking criteria are identified below: . 1. Technical qualifications of each firm to collect refuse and conduct operations 2. Diversion capabilities of the firm in both the short and long term 3. Customer service ability and responsiveness 4. References 5. Stability of the firm 6. .Related experience and recons of accomplishment in municipal collection and franchises 7. Proposed rates Each of these seven areas is discussed below with the pros and cons of the proposers. Technical Qualifications — Based on the RFP criteria, two of the firms, WMI and Athens, displayed the greatest experience and technical, qualification. All four firms, however, have greater than 30 years of collective experience in each of their firms' ranks. Only Athens has an actual transfer station permitted and operating. Importantly, this transfer station has MRF (mixed waste processing) capability. VVS and UWS are currently in the process' of obtaining operating permits for transfer Orr Selecting an Exclusive Hauler 2 5/15/00 stations with mixed recyclable processing capability. Of the fourfirms, only WMI appears to lag behind in siting and developing a transfer station. On the other hand, only WMI owns actual disposal capacity thereby guaranteeing 15 -year disposal capacity for the City as required, by AB 939. The other three have purchased or have the potential to secure extended disposal agreements. UWS probably ranked fourth in this category given their relative lack of waste hauling experience with municipalities. > Diversion Capabilities - All four firms have capabilities to undertake'' diversion activities, although UWS has,the least demonstrated experience and capability of the four firms. UWS relies most heavily upon an outside contractor for diversion assistance. Only Athens has an operating "dirty" MRF giving it added capabilities tor handle difficult to recycle waste and allowing it to offer a two -can system for residential and commercial accounts. As a: result, Athens appeared 'strongest in offering greatest diversion options , array, while WMI has the most extensive experience ' in at -source separation for homes and businesses. VVS and UWS are only now establishing transfer stations, MRFs,,and other diversion capabilities, althoughWS has 3 -container system experience in a nearby city. Customer Service — All 'four firms brought their "A" teams to the presentation, demonstrating their earnest desire to obtain'a contract for refuse and recycling services. All firms promised high levels of satisfaction, and two, WS and UWS, both referred to the City as being very important for their plans. No clear advantage was identified for, any firm; it may become a function of the firm's size and the relative importance of the City to the selected firm's overall '.business base that may influence customer service. References— All firms provided references. These will be contacted. Stability Stability refers to a firm's performance in terms of consistency, communications, ownership, and fiscal strength. Each of the proposers has been a consistent force in their respective service areas, and none anticipates any ownership changes. However, WMI has undergone changes in ownership and management during the past two years, and this turnover created a concern. As a result, Athens and WS appeared to rate higher with respect to stability, especially as they have nearly all collection and diversion tools under one roof. The advantage of disposal capacity ownership should however not be overlooked with respect to long-term cost stability. Track Record — By virtue of their associations with numerous cities, Athens and WMI ranked equally high in this category. WS has only one municipal client with an ample residential sector, La Puente. UWS has no municipal clients upon which to track success with any long-term agreement, although they have been in business for some time. Proposed Rates - At the conclusion of the meeting, the rate proposals were opened. The results are presented in Attachments A and A-1. It appears that UWS offers the lowest rates, Athens proposes the highest rates, and WS and WMI are closely grouped in proposed rates; all for a 10 -year term of contract. WMI proposed $14.96 per home per month for a standard 64 -gallon barrel while WS offered a $15 rate. Athens did "offer a two can system rate, and that was 33 cents lower than their proposed three -container system rate. It is ;also noted, that only WMI and Athens offered variable residential rates meeting the terms of the City's ordinance, and only WMi :fulfilled a variable rate structure for commercial accounts. WMI and Athens were the only firms to offer five-year terms. A survey of residential and commercial rates was conducted among , local area cities to ; provide a measure of comparison for the rates proposed for Diamond Bar. Three cities (i.e. Chino, Chino Hills On Selecting an Exclusive Hauler 3 5/15700 and Fontana) are located in San Bernardino County. Five cities (i.e. La Verne, La Puente, Walnut, Covina and West Covina) are located in Los Angeles County. These citieswere selected for review because they all have automated systems, exclusive contractors, and are within 10 mile radius of the City. Average rates are identified in Attachment A (with and without any City fees). All rates are current Ranking the Firms The firms were individually rated by each participating member of the panel. Each proposer was rated on a basis of first to fourth based on the identified criteria with the exception of pricing. For a first place finish, four points were awarded. For any second place rating, three points were awarded. For 'a third place rating, two points were awarded. Fourth place showings ` received.a single point. Scoring was recorded by Huls Environmental and checked by the Deputy Director of Public Works. The results were very close with one exception. Athens ranked first, ` WS ranked second, and WMI ranked third. UWS ranked fourth. Importantly, these rankings were done without any consideration of price. At this juncture, the panel opened the bids and reviewed the proposed pricing. The panel then requested a recess and proposed further staff research to present a pathway. The following presents, the'thoughts of staff on the matter. There are three pathways to consider. One is to use the rankings without price and negotiate with the highest ranked proposer. The second is to consider price only. A third, which is the basis of the RFP, is to consider pricing with qualifications, so that "value" is an important criterion. We can each of these below: Qualifications -Based Ranking If the intent is to stay with the rankings based on qualifications only, as derived without price consideration, then Athens would be the logical firm for City to negotiate with. Given the significantly better pricing of the two closest competitors, however, the firm must have a decidedly marked technical advantage over the other two to merit selection, which it did not. Therefore, the selection panel does not recommend. a qualifications=based only selection. Pricing -Based Ranking Another alternative would be to select,a service provider based on price only. This negates the purpose of the RFP process in which it is was clearly stated that the City was` interested in both technical capability and price. The rating of UWS in most categories was inadequate for the panel to recommend price -based only selection. Value -Based Ranking As an alternative, the City could choose the best value and service based on a combination of qualifications and pricing. One of the premises of the RFP process was for the City to "shop around" to determine the best pricing and service as described in the RFP on 'page 18. In this case, WS and WMI ranked highest among the four bidders. Given the relative lack of differential between the two top value based 'proposals, however, the City would need to consider other factors in its deliberations. One important factor is practicality. Another factor is service and approach. Let's consider each factor separately. Practicality is a factor because the City has a primary hauler (i.e., WMI) who services about 90% of the regular business and residential accounts, and has up to five years to discontinue its services if not selected. Practicality dictates that in the absence of any defining value or circumstance that clearly shows that WMI is not the preferred contractor, that WMI be awarded the exclusive' contract for i r on Selecting an Exclusive Hauler 4 5/15/00 services. The converse is that selecting any other hauler will likely create <a protracted and difficult transition with potential negative impacts to the City's diversion program. Moreover, one of the initial purposes of the process was to eliminate extra truck traffic. Approving a different hauler will assure continued` extra truck traffic for the 5 -year period. The key issue may lie with changing what appears to be adequate service and -community involvement with no assurance that the replacement will do any better. In fact, for a period of five years, there may likely be considerable tension and problem as the discontinued hauler may not be willing to cooperate fully with authorities on,collection and diversion activities. Since WMI's pricing is increments lower than its closest qualified competitor, then the Council would not be faulted in recommending an exclusive hauler that presents a seamless transition and the smallest amount of change for the residents and businesses of the City. That would be WMI. If service and approach are most important, WS can be selected based on the facts at hand. First, they were ranked slightly higher than WMI by the panel, so they can do the job. They can meet rigorous customer service requirements, and they will, do so at a price that is commensurate with WMI's pricing. It may be that their pricing may end up being less 'expensive than that ultimately offered by WMI during their five-year phase out. It is considered unlikely that WMI would set their rates at a competitive price, since they have to implement the City's required program for any accounts they maintain during the discontinuance period; and five years is generally insufficient to properly amortize all new equipment at their proposed 10 -year rate. This situation appears analogous to a nearby city in which WMI and WS competed for exclusive collection rights and WS won the bid. Initially the principal hauler, WMI eventually lost 60% of its service base to WS by the conclusion of the discontinuance period. The key difference be that city and Diamond Bar is the presence here of an ordinance requiring all haulers` to meet minimum criteria as a condition of legally operating as a hauler. Therefore, WMI must implement the required programs or face immediate termination of their collection rights. The two remaining haulers present viable altematives, especially if negotiations with the top ranked firm(s) were to fail. Particularly, Athens proposed an alternative two -can system. Although the pricing was higher than at -source separation, the MRF option presents an attractive alternative that purports to gain no less than 50% diversion in any generating sector. The principal drawback to this alternative is that the Solid' Waste Task Force recommended separation -based diversion programming rather than mixed waste processing. Selection of this option would be inconsistent with the intent of both state law (AB 939) and our own Task Force. Recommendations The City Council should consider the proposals, the selection panel's deliberations and rankings, any presentations by the proposers, and any input from the public in making a decision on selection. It is recommended that the City Council: 1) refer matter to the solid waste committee for recommendation; or 2) direct staff to enter into negotiations for an exclusive agreement for the collection and disposal of solid waste with a selected hauler. 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N' d m a m w �w Co c c r m U� m o N t � rO .. w tQ C '4) � ?+ b w = m N O ; W lQ .- N IR , C O c c O m L goccN CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0: TO: Terrence L. Belanger, City Manager MEETING DATE: May 16, 2000 REPORT DATE: May 10, 2000 FROM: Bob Rose, Community Services Director TITLE: Ordinance No. XX -2000 of the City of Diamond Bar Establishing Rules For Publicly -Owned or Publicly Operated SkateboardFacilities SUMMARY: The skate park at Peterson Park should be completed, by July 10, 2000. In order to reduce the City's exposure to liability from users of the new skate park, it is necessary to establish rules for its use. The proposed ordinance requires users of the skate park to wear safety equipment, including a helmet, elbow pads and knee pads. Failure to wear the required safety equipment will result in a citation. Signs will be posted at the skate park notifying users of the rules and the penalty for violating the rules. RECOMMENDED ACTION: It is recommended that the City' Council approve for first reading by title only and waive full reading of Ordinance No. ;X(2000) Establishing Rules for Publicly -Owned or Publicly Operated Skateboard Facilities. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification (on file in City Clerk's office) X,Ordinance(s) - Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes _No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? NIA Yes X No Report discussed with the following affected ,departments: REVIEWED BY DEPARTM T HEAD: Terre Belanger J es DeStefano ob ose City er' Deputy City Manag Director of Community Services CITY COUNCIL REPORT` AGENDA NO. MEETING DATE: May 16, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Ordinance ete o. X oar -2000 the Cities f Diamond Bar Establishing Rules For Publicly -Owned :or PubISSUE STATEMENT: This ordinance is required under state law in order to reduce the City's liability exposure for the skate park at Peterson Park. RECOMMENDATION: It is recommended that the City Council approve for first reading by title only and waive full reading- of Ordinance No. XX X(2000) Establishing Rules for Publicly -Owned or Publicly OperatedSkateboard Facilities. FINANCIAL SUMMARY: Signs on which to post the rules at the skate park will cost approximately $500. This amount has been requested in the proposed 2000/01 Fiscal Year budget. BACKGROUND: The City of Diamond Bar is in the process of constructing ,a skate park in Peterson Park. In order to reduce the city's exposure to liability from users of the new skate park, state Health and Safety Codes 115800 and 115800.1 require that the city adopt an ordinance establishing rules for its use. Adoption and enforcement of such an ordinance will result in the skate park's use for skateboarding and in-line skating, under certain conditions, being deemed hazardous recreational activities. Government Code Section 831.7 states that "neither a public entity nor a public employee is liable to any person who participates in a hazardous recreational activity..." The hazardous recreational activity designation applies to skateboarders who are 141 years old and over and to in-line skaters who are 18 years old and over. DISCUSSION: In order to qualify skateboarding and. in-line skating at the skate park as hazardous recreational activities, the following conditions must be met: 1. Skate park is not supervised on a regular basis. 2. Ordinance requiring facility users to wear a helmet, elbow pads, and knee pads is adopted. 3. Signs are posted notifying skate park users that they must wear a helmet, elbow pads and knee pads, and that failure to do so will result in a citation. 4. Signs are posted at the skate park stating: "skateboarding and in-line skating are deemed to be hazardous recreational activities and that the City of Diamond Bar is not liable for injuries incurred, by persons participating in hazardous recreational activities." Adoption of the proposed ordinance will reduce the City's liability exposure for the skate park. PREPARED BY: Bob Rose Director of Community Services ORDINANCE NO. OX -2000: AN ORDIANANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY -OWNED OR PUBLICLY -OPERATED SKATEBOARD FACILITIES A. RECITALS. (i) The City of Diamond Bar is constructing a skate park at Peterson Park for the purpose of recreational skateboard and in-line skating use. (ii) The skate park is owned and operated by the City of Diamond Bar, a local public agency. (iii) The use of the skate park will not be supervised on a regular basis. (iv) Pursuant to California Health and Safety Code Sections 115800 and 115800. 1, establishment and enforcement of this ordinance is required for skateboarding and in-line skating at the skate park to be deemed hazardous recreational activities. B. ORDINANCE. NOW, THEREFORE, it is hereby ordained by the City Council of the City of Diamond Bar as follows: Section 1. Title 12, Chapter 12.00 of the Diamond Bar Municipal Code is amended by adding thereto a new Section 12.00.420 to read as follows: Sec. 12.00.420 Skate Park Rules. (a) Skateboarding and in-line skating are permitted in any skateboarding facility designated by resolution of the City Council. (b) Any person riding or using "a skateboard or in-line skates at the skate park must wear a helmet, elbow pads and kneepads at all times. (c) Violation of this section or of any provisions thereof shall be deemed an infraction and punishable as provided in Section 1.04.020 of the Municipal Code. (d) Signs shall be posted at the skate park providing reasonable notice of the requirements of this section and the penalties for failing to comply with the requirements of this section. w I PASSED, APPROVED AND ADOPTED this - day of , 2000. Mayor 1, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2000, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS: ATTEST: City Clerk of the City of Diamond Bar l 2. 3. 4, 5. 6. 7. REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR Qt REGULAR MEETING OF THE BOARD OF DIRECTORS MAY 2, 2000 CALL TO ORDER: Chairman Huff called the meeting to order at 9:43 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, Vice Chairman Chang and Chairman Huff. Also present were: Terrence L. Belanger, Executive- Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy. City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director, Mike Nelson, Communications & Marketing Director, and Lynda Burgess, Agency Secretary. PUBLIC COMMENTS: Carolyn Elfelt asked for clarification of CM/Belanger's response to her question "Are school districts or fire districts harmed by a redevelopment agency?" She assumed the answer is no because there has been a mechanism of pass-through that has been established by law so there is no way that the redevelopment agency can take money that the school districts and fire districts are entitled to, to which CM/Belanger responded "yes." CONSENT CALENDAR: AM/Ansari moved, AWO'Connor seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES. AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Regular Meeting of April 18, 2000 As submitted. 3.2 APPROVED VOUCHER REGISTER - dated April 17, 2000 in the amount of $23,285.71. 3.3 REVIEWED AND APPROVED TREASURER'S REPORT - for March, 2000. PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: None AGENCY MEMBER COMMENTS: AI Herrera those members of the ,audience who spoke in support of the City Council and its efforts to I retain the Redevelopment Agency. She appreciated the statement that the greater majority of residents in this City will suffer a major loss as a result of this lawsuit. MAY 2, 2000 PAGE' Chair/Huff expressed extreme sorrow that a small group of people, for what can best be called political purposes, sought out an attorney to fight the City on this matter. There are most likely only three or -four cities in the state that would qualify on the criteria set forth by the panel of judges. He wondered who would benefit by the City losing $260 million over the next 45 years, monies that could have been used for improvement to the City's infrastructure, public improvements and other enhancements. Adjacent dynamic communities have redevelopment and it is a shame that a group led by a farmer Council Member chose to challenge the City. ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 9:49 p.m. LYNDA BURGESS, Agency Secretary ATTEST. Chairman DIAMOND BAR REDEVELOPMENT AGENCY VOUCHER REGISTER APPROVAL DIAMOND BAR REDEVELOPMENT AGENCY RUN PATE: 05/10/'2000 14.31;51 VOUCHER REGISTER Fes: 1 DUE THRU: 05/16/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT ` PO # INVOICE DESCRIPTION AMOUNT DATE CHECK LINSGOTT LAW '& GREENSPAN INC 6107110 -46412 -ROM -46412 9469 4 PROF SVCS-G/SPRGS/GRND 1,320.94 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,320.94 TOTAL DUE VENDOR 1,320.94 ROTARY CLUB OF WALNUT VALLEY 6107110-4111E'- GULF TRNMT SPONSORSHP 100.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 140.00 TOTAL DUE VENDOR 140;00 REPORT TOTAL PREPAIDS .00 REPORT TOTAL VOUCHERS 1,420.94 REPORT TOTAL 1,420.94