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05/02/2000
Session CC -8 p.m. 6:00 p.m.- Closed Session CC -8 in 6:30 p.m. Regular Meeting Tuesday, May 2, 2000 5.00 Study Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item,ptease contact the City Clerk at (909),860-2489 during regular business hours. in an effort to comply withthe;requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment assistance or accommodation(s) in order to communicate at a City public meeting, most inform: the City Clerk a minimum of 72 hours prior to the scheduled meeting.' DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COIvMTTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council A request to address the Council should be submitted in person to the City Clerk As a general rule the opportunity for public comments will take place at the discretion ofthe Chair, However, in order to facilitate the meeting persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. 'Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. Your cooperation is greatly appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) hi accordance with State Law (Brown Act),, all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed' from the Council. Chambers any person who commits the following acts in respect a regular or special meeting ofthe Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe staffthereof, tending to interrupt the due and orderly course of said meeting. B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL' Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUMEMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m Monday through Friday. HELPFUL PHONE NUMBERS' Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860-1INE General Information (909) 860-2489 NOTE: ACTION MAY TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. .rmµSk`"k"Y"' Next Resolution No. 2000-26 Next Ordinance No. 03 (2000) STUDY SESSION 5:00 P.M. CC-8 Goals and Objectives 1. CLOSED SESSION: 6:00 p.m., CC-8 Conference with Legal Counsel - Existing Litigation G.C. Section 54956.9(a) Beach-Courschene vs._City'of D.B. 2. CALL TO ORDER: 6:30 p.m., May 2, 2000 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Ahmad H. Sakr, Ph.D Islamic Education Center ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Conn.or APPROVAL OF AGENDA: Mayor 3A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS': 3.A.1 Proclaiming May, 2000 as "Water Awareness Month." 3.A.2 ProclaimingMay, 2000 as "Veteran Appreciation Month." 3B CITY MANAGER REPORTS AND RECOMMENDATIONS: 4 PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card' and give it to the City Clerk. (completion of this form is' voluntary),. There is a five minute maximum, time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - May 9, 2000 7:00 p.m,., AQMD MAY 2, 2000 PAGE 2 Auditorium, 21865 E. Copley Dr: 5.2 TRAFFIC & TRANSPORTATION COMMISSION May 11, 2000 - 7:00 p.m, AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 DIAMOND BAR SERVICE CENTER GRAND OPENING - May 16, 2000 - 9:00 a.m., in the Village Center, 23449 Golden Spgs. Dr. 5.4. CITY COUNCIL MEETING - May 16, 2000 - 6:3,0 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 PLANNING COMMISSION May 23,, 2000 7:00 p.m., AQMD Auditorium, '2-1865 E. Copley Dr,. i 5.6 PARKS & RECREATION COMMISSION May 25, 2000 7:00 p.m., AQMD Board Hearing Room, 21865'E. Copley Dr. 5.7 MEMORIAL DAY HOLIDAY - City Offices will be closed Monday, May 29, 2000 in observance of Memorial Day. City Offices will reopen Tuesday, May 30, 2000. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES Regular Meeting of April 18, 2000 - approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of March 14, 2000 Receive and File. 6.2.2 Regular Meeting of March 28, 2000 Receive and. File. Requested by: Planning Division 6.3 VOUCHER REGISTER Approve Voucher Register dated April 17, 2000 in the amount of $826,119.47., Requested by: Finance Division 6.4 TREASURER'S REPORT - Submitted for City Council's review and approval is the Treasurer's Statement for March, 2000. Requested by: Finance Division 6.5 EXONERATION OF CASH DEPOSIT IN LIEU OF LANDSCAPE BOND (FAITHFUL PERFORMANCE, LABOR.& MATERIAL`) FOR 2739 MAY 2; 2000 PAGE, 3 STEEPLECHASE LANE IN DIAMOND BAR The Principal, Paul Kaitz, requested release of his Cash Deposit in Lieu of Landscape Bond for improvement security as required. The Planning Division finds that the Principal performed all work as shown on the landscape plan on file with the City. Recommended Action: It is recommended that the City Council approve exoneration of Assignment as Security in the amount of $14,535 posted with the City on May 25, 1999 and that the City Clerk"notify the Principal and Surety of this action. Requested by Planning Division 6.6 BUDGET ADJUSTMENT FOR PRINTING OF COMMUNITY RECREATION GUIDE - This past winter, the quarterly Community Newsletter and Recreation Guide was separated into two publications, the Community Recreation Guide and the D.B. Community News. Funds required for publication of the newly created Community Recreation Guide are not included in the 99/00 fiscal year budget, and were inadvertently not included as part of the recently approved:99/00 Mid - Year Budget Adjustment. Publication of the spring and summer issues of the Community Recreation Guide will require allocation. of $19,800 in additional funds to the current fiscal year budget, Recommended ;Action: It is recommended that the City Council authorize allocation of additional funds in the amount of $19,000 from the General Fund for publication of the spring and summer issues of the Community Recreation Guide. Requested by: Community Services Division 6.7 EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 2536 STEEPLECHASE LANE IN DIAMOND BAR (LOT, 15 OF TRACT NO. 30578 - The owner, Thomas K. Hsu, requested release of his Cash Deposit in Lieu of Grading Bond for'mprovement security as required in accordance with the Subdivision Map Act. The City Engineer finds that the owner performed all work as shown on the grading plan on file with the City, Recommended Action: It is recommended that the City Council approve the exoneration of Cash Deposit, in the amount of $5,986.80 posted with the City on December 19, 1996, and that the City Clerk notify the Owner and Surety of this action. MAY 2, 2000 PAGE 4 Requested by; Engineering Division 6.8 RESOLUTION NO. 2000 -XX A RESOLUTION OF.THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE BREA CANYON ROAD (BETWEEN GOLDEN SPRINGS DRIVE AND PATHFINDER ROAD) STREET REHABILITATION PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - The - Redevelopment Agency awarded the engineering design services contract to Norris-Repke, Inc. for the Brea Canyon Road Street Rehabilitation Project between Golden Spgs. Dr. and Pathfinder Rd. This project will include localized reconstruction overlay and widening of unimproved areas. Norris-Repke Inc. has completed the plans and specifications for`this project. Recommended. Action: It is recommended that the City Council adopt Resolution No. 2000 -XX Approving Plans and Specifications for the Brea Canyon Road (between Golden Spgs. Dr. and Pathfinder Rd) Street Rehabilitation Project in said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. Requested by: Engineering Division' 6.9 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROCLAIMING THE EXISTENCE AND CONTINUATION OF A LOCAL EMERGENCY - On April 18, 2000, extraordinarily high velocity winds (i.e., microburst) caused damage to public and private properties within the City of D.B. As a direct consequence of these high velocity winds and the property damage they caused, 2 cities within the L.A. County area, including D.B., declared local emergencies. Public property loss is estimated at $50,000 (100 broken trees; sidewalk repair, streetlight repair, traffic signal repair and sign replacement/repair). Private property loss is estimated at $530,000 (damage to °60- residentialproperties including roofs, broken windows, lost trees, storage sheds, automobiles, wood. fences, block walls, gates, etc.) Pursuant :to the D.B. Municipal; Code, ".the City Manager declared a local emergency on April 19, 2000 and staff is recommending continuation of that declaration until further notice that the emergency no longer exists. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX proclaiming the existing and continuation of a local emergency. Requested by City Manager r_ MAY 2, 2000 PAGE 5 6.10 APPROVAL OF CONTRACT AMENDMENTWITH DIVERSIFIED PARATRANSIT, INC. FOR DIAMOND RIDE (DIAL -A -CAB) SERVICES - In April, 1995, the City established the Diamond Ride (Dial -A -Cab) service to provide a reliable, useable transportation system for the elderly (60 years of age and older) and physically challenge residents. The system operates seven days a week, 24 hours a day, within a designated geographic boundary and designated facilities After an. RFP process,`. Council awarded the current contract to Diversified Paratransit, Inc., on March 2, 1999, for one year, with a provision for annual extension(s) by mutual agreement. On March 15, 2000, Diversified Paratransit requested an extension to the contract with are -negotiation in one-year. Though the cost of gasoline, insurance, and wages increased this year, Diversified Paratransit has agreed to maintain the fare schedule as established in April 1, 1999. Service levels provided by Diversified have met all City requirements and have been above satisfactory based upon a recent audit of the system. Recommended Action: It is recommended that the City Council approve (a)° FY 99-00 contract amount with Diversified Paratransit, Inc. from $276,000 to $298,000,• and (b)a Contract Amendment with Diversified Paratransit Inc. for FY 00-01 and authorize the Mayor to sign the amendment. Requested by: Engineering Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. None 8. QLD 'BUSINESS 8.1 CIVIC CENTER RECOMMENDATIONS: SITE, PHASING AND FINANCING - Following review of the project scope, facilities size, site, budget and financing, the Civic/Cormunity Center Task Force recommended four possible sites for this project. Three facilities are recommended: a community/senior center, ':a library and a city hall. Estimated design, site preparation and construction costs total $15-.59 million and includes architect/engineer, furniture/fixtures/equipment, con- struction management and contingency. Recommended Action: It is recommended that the City Council 1) designate Summit Ridge Park as the site for the Civic/Community Center complex, 2) design the three facilities Civic Center (community/senior center, library and city hall) so that it can be constructed in phases I MAY 2, 2000 PAGE G- and 3?approve funding and construction of the community/senior center as Phase I of the Civic/Community Center, in the amount of $4.6 million. i Requested by City Manager 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA 2000-01 i I 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang,` C/Huff 2. PUBLIC COMMENTS "Public Comments'" is the time reserved on each regular meeting agenda to 'provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments,.- pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the - Agency Secretary (completion of this form is voluntary) There is a five minute maximum time limit when addressing the Redevelopment Agency.- 3 CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES Regular Meeting of April 18, 20`00 - Approve as 'submitted.` Requested by:: Agency Secretary 3.2 VOUCHER REGISTER Approve Voucher Register dated April 17 2000 in the amount of $23,285.77. Requested by'Finance Division 3.3 TREASURER'S REPORT - Submitted for City Council's review and approval is the Treasurer's Statement for March, 2000. i Requested by: Finance Division 4. PUBLIC HEARINGS: None 5. OLD BUSINESS None t expect to address the Council on the subject agenda item. Please have the Council Minute name and address as written above. s reflect myl Signat CITY OF DIAMOND BAR QUICK CAPS MINUTES MAY 2, 2000' STUDY SESSION: Mayor O'Connor called the Study Session to order at 5:27 p.m. in Room. CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. Discussion of City Council Goals and Objectives Present: Mayor O'Connor, Mayor Pro, Tem Ansari, Council Members Chang, Herrera and H:zff. Also present were: Terrence L. Belanger, City Manager, Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk; Rose Manela, Senior Civil Engineer; -Teresa Arevalo, Senior Administrative Assistant; Deputy Perkins; Sgt Flannery and Sgt. .ADJOURNED TO CLOSED SESSION: 6:00 p.m, 1. CLOSED SESSION: 6:00 P.M., CC -8 Conference with Legal Counsel - Existing Litigation G.C. Section 54956.9(a) Beach-Courschene vs. City of D.B. ADJOURNED CLOSED SESSION: 6:45 p.m 2. CALL TO ORDER: Mayor O'Connor called the meeting to order at 6:55 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA PLEDGE OF ALLEGIANCE: MPT/Ansari INVOCATION: Ahmad H. Sakr., Ph.D, Islamic EducationCenter ROLL CALL.: Council Members Chang, Herrera, Huff, Mayr Pro Tem. Ansari, Mayor O'Connor CA/Jenkins announced that following discussion during Closed Session, the Council _authorized: staff to seek' review of the Appellate Court decision regarding Beach-Courshene'vs. City of Diamond Sar to the State Supreme Court. Also present were: Terrence L. Belanger, City Manager; Dike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David, Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. MAY 2, 2000, PAGE;2 APPROVAL OF AGENDA: CM/Belanger requested consideration of addition of the Tres Hermanos Conservation Authority Revised Joint Powers Agreement to the Agenda under 8.3, Old Business. ClHuff moved, seconded by C/Herrera to approve. Motion carried 5-0 by the following Roll Call vote: 3A. SPECIAL PRESENTATIONS, CERTIFICATES_, PROCLAMATIONS: 3.A.1 Proclaimed May, 2000 ,as "Water Awareness Month." 3.A.2 Proclaimed May, 2000 as "Veteran Appreciation Month." 3.A.3 Proclaimed May, 2000 as "Fibromyalgia Awareness Month. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: j 4. PUBLIC COMMENTS: Irene Trim - Drowning Prevention Month declared by Gov. Davis. Clyde Hennessee re 6.10 Diamond Ride Program. Diversity - Craig Parks re AQMD Child Care Center - asked. Council to speak to AQMD Executive Board to point out the value of the Center. Martha Bruske - Redevelopment lawsuit Dare Reynolds - solid waste process Barbara Beach-Courschene - Regional meeting held at Sycamore Canyon Park with the Dept. of Mental Health. Redevelopment lawsuit urged the City to spend no more money on redevelopment until the matter is straightened out. Mary Matson Community Advisory Committee - 595-2264 phone number at Sheriff's office. Robert Arceo complained that Council meetings are now boring—Council always agree on everything. Larry Rhodes - Lanterman -in-service meeting Wed., May 3.at 9:00 at Lanterman. Look into El Molina Group Home. v Ron Hockwalt saddened that the Redev. Plan was not upheld by the Appellate Court. Carolyn Elfelt - Redevelopment John Fyffe - re cats and dog running wild, barking all night long. Ordinance requiring residents to pick up pet waste? ,Asked for public input on this issue at the next Council meeting MAY 2, 2000 PAGE 3 Steve Tye - Redevelopment Agency does not cost school districts, law enforcement, fire departments any money. Should be using every legal available resource to better our city. Do not let the gang of 12 overrule the best interests of D.B. Pursue the Redevelopment lawsuit to a successful outcome. Sue Sisk - 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - May 9, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr.` 5.2 TRAFFIC & TRANSPORTATION COMMISSION May 11, 2000 - 7:QO P.M., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 DIAMOND 'BAR SERVICE CENTER GRAND OPENING - May 16, 2000 9:`00 a.m., The Village Center, 23449 Golden Spgs, Dr. 5.4 CITY COUNCIL MEETING, - May 16 2000 - .6:30 p.m., AQMD. Auditorium, 21865 E. Copley Dr. 5.5PLANNING COMMISSION May 23, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.6 PARKS & RECREATION COMMISSION - May 25, 2000 - 7:00 p.m., AQMD Beard Hearing ROOK!, 21865 E. Copley Dr. 5.7 MEMORIAL DAY HOLIDAY - City Offices will be closed Monday, May 29, 2000 in observance of Memorial Day. City Offices will reopen Tuesday, May 30,- 2000. 6. CONSENT CALENDAR: Moved by C/Huff, seconded by MPT/Ansari to ,approve the Consent Calendar, with the exception of Agenda Item: No. 6.1:0. Motion. carried 5--0 by the following Roll Call vote: 6.1 APPROVED MINUTES Regular Meeting of April 18, 2000 - As. submitted. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of March 14, 2000. 6.2.2 Regular Meeting of March 28, 2000. 6.3 APPROVED VOUCHER REGISTER - dated April 17, 2000 in•the_ amount of $826,119.47 (M/O'Connor abstained from approval of the following items due to a potential conflict of interest relating to the 'Lanterman, Forensic Expansion Project: P.O. A9876, $232.74; P.O. 9260, $80; P.O. 9.885, $21,463.8.1; Sue Sisk, $30; P.O. 8883, $11.97; Wells Fargo Bank, $413.55 and P.O. 8882, $175) 6.4 REVIEWED & APPROVED TREASURER'S REPORT -.for March, 2000. 6.5 EXONERATED CASH DEPOSIT IN LIEU OF LANDSCAPE BOND (FAITHFUL PERFORMANCE, LABOR` & MATERIAL) FOR 2739 MAY 2, 2000 PAGE 4 STEEPLECHASE LANE IN DIAMOND BAR of Assignment as Security in the amount of $14,535 posted with the City on May 25, 1999 and directed that the City Clerk notify the Principal and Surety of this action. 6.6 APPROVED BUDGET ADJUSTMENT FOR PRINTING OF COMMUNITY RECREATION GUIDE authorized allocation of additional funds in the amount of $19,000 from the General Fund for publication of the spring and summer issues of the j Community Recreation Guide. 6.7 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 2536 STEEPLECHASE LANE IN DIAMOND BAR (LOT 15 OF TRACT No. 30578`- in the amount, of $5,986.80 posted with the City on December 19, 1996, and directed that the City Clerk notify the Owner and Surety of this action. I 6.8 ADOPTED RESOLUTION NO. 2000.-26: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR 'APPROVING PLANS AND SPECIFICATIONS FOR THE BREA CANYON ROAD (BETWEEN GOLDEN SPRINGS DRIVE 'AND PATHFINDER ROAD) STREET REHABILITATION PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS!. 6.9 ADOPTED RESOLUTION NO. 2000-27: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. PROCLAIMING THE EXISTENCE AND CONTINUATION OF A LOCAL EMERGENCY. MATTERS WITHDRAWN FROM CONSENT CALENDAR 6.9 APPROVED CONTRACT AMENDMENT WITH DIVERSIFIED PARA:TRANSIT, INC. FOR DIAMOND RIDE (DIAL -A -CAB) SERVICES -In April 1995, the City established the Diamond Ride (Dial-A-Cab)service to provide a reliable, useable' transportation system for elderly (60 years of age and older) and physically challenged residents. The system operates seven days week, 24 hours a day, within a designated geographicboundary and designated facilities. After an RFP process, Council awarded the current contract to Diversified Paratransit, Inc. on March 2, 1999 for one year, :with a provision for annual extension(s) by agreement. mutual a . On March 15, g 2000, Diversified Paratransit requested an extension to the contract with a re -negotiation in one year. Though the cost of gasoline, insurance, and wages increased this year, Diversified has agreed to maintain: the fare schedule as established April 1, 1999. Service levels provided by Diversified have met all City requirements and have been above satisfactory based: upon a recent audit of the system: MAY 2, 2000 PAGE 5 Moved by C/Ansari, seconded by M/O'Connor to approve (a) FY' 99-00 contract amount with Diversified Paratransit, Inc: from $276,000 to $298,000; and (b) a Contract Amendment with DiversifiedParatransit, Inc. for FY 00-01 and authorize the Mayor to sign the amendment. Motion carried 5-0 by the following Roll Call vote: 7. PUBLIC HEARINGS: Nome S. OLD BUSINESS: 8.1 CIVIC CENTER RECOMMENDATIONS: SITE, PHASING AND FINANCING - Following review of the project scope, facilities size, site, budget and financing, the Civic/Community Center Task Force recommended four possible sites for this project Three facilities are recommended: a community/ senior center, a library and a city hall. Estimated design, situ preparation and construction costs total $15.59 million and includes architect/ engineer, furniture/futures/equipment, construction management and contingency. Henry Woo - Clyde Hennessee Alden Wilson - C/Huff moved to designate Summit Ridge Park as.location for Community/Civic Center Complex, proceed: with architectural drawings for community/senior center in the amount of $4.5 million; develop funding mechanism for second phase, pursue agreement with County or took into building own library; look into funding without Redevelopment; seconded by M/O'Connor. Motion carried 5- 0 by the following Roll Call vote: 8.2 APPROVAL, OF REVISED TRES HERMANOS CONSERVATION AUTHORITY JOINT POWERS AGREEMENT - CM/Belanger reviewed the changes to be made to the agreement. Discussion continued to after Redevelopment Agency meeting. 9. NEW BUSINESS: None RECESSED TO REDEVELOP NT AGENCY: 9:43 p.m. 1. CALL TO ORDER: C/Huff called the meeting to order at 9:43 p.m. in the Auditorium of the South Coast Air ,Quality MAY 2, 2000 PAGE 6 Management District, 21865 E. Copley Dr., Diamond Bar, CA. ROLL CALL: Agency Members .An.sari, Herrera, O'Connor, VC/Chang, C/Huff Also present were. Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager, David. Liu,, Deputy Director of Public .Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. - 2. PUBLIC COMMENTS: Carolyn Elfelt 3. CONSENT CALENDAR: Moved by AM/Ansari, seconded by AM/O'Connor to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote: 3.1 APPROVED MINUTES Regular Meeting of April 18, 2000 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated April 17, 2000 in the amount of $23,285.77. 3.3 REVIEWED AND APPROVED TREASURER'S REPORT for March, 2000. 4. PUBLIC HEARINGS None 5. OLD BUSINESS: None 6. NEW BUSINESS: Nome 7. AGENCY MEMBER COMMENT$: ADJOURN REDEVELOPMENT AGENCY MEETING 9:49 p.m.: RECONVENE CITY COUNCIL MEETING: 9:49 p.m. 8.3 APPROVAL OF REVISED TRES HERMANOS CONSERVATION AUTHORITY JOINT POWERS AGREEMENT CM/Belanger reviewed the changes to be made to the agreement. C/Herrera moved, seconded by C/Huff to approve the Revised Tres Hermanos Conservation Authority Joint Powers Agreement. Motion carried 5-0 by the following Roll Call vote: 10. COUNCIL SUB -COMMITTEE` REPORTS AND COUNCIL MEMBER COMMENTS: 11. ADJOURNMENT: There being no further business to - conduct, M/O'Connor adjourned the meeting at 10:47 p.m. in mamnrw r f .Tnann C"hr�n anr� Charnri Chc rihcrri 40J 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor O'Connor called the City Council meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California ROLL CALL: Council Members Chang, Herrera, Mayor Pro Tem Ansari and Mayor O'Connor. C/Huff arrived at 7:05 p.m. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy; City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing. Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Herrera. INVOCATION: The Invocation was given by Reverend Ted Meyers, ELCA, Shepherd of the Hills Lutheran Church: APPROVAL OF AGENDA: , As presented. 3.A SPECIAL PRESENTATIONS CERTIFICATES, PROCLAMATIONS: 3.A.1 Introduced Teresa Arevalo, Sr Administrative Assistant. 3.A.2 Presented Certificates of Recognition to the Walnut/Diamond Bar Cowboys, SGV Jr. All-American Football and CheerleadingConference Jr. Pee Wees (91 10 and 11 years olds) for being both Valley League and Conference Champions with a season record of 10-0. 3.A.3 Proclaimed April 30, 2000 as "El Dia de Lias Nines." 3.A.4 Proclaimed April 22, 2000 as "Earth Day. &A.5 Proclaimed April 30 - May 7, 2000 as "The Holocaust and the New Century: The Imperative to Remember.' 3.A6 Proclaimed April, 2000 as "Sexual Assault Awareness Month.n 3.13 CITY MANAGER REPORTS AND RECOMMENDATIONS: 3.13.1 CM/Belanger reported that this morning at approximately 5:45 a.m., the City experienced a "micro -burst" tornado. As a result, local; properties suffered damage and destruction. Public damage is estimated to be approximately APRIL 18, 2000 4 PAGE 2 CITY COUNCIL $50,000 and consists of about 100 street trees in various medians, parkways and sidewalks taken out by falling trees. At least five street lights and 30 street signs were damaged. Private property damage was significant at an estimated $350,000. To assist property- owners, the refuse; company -has placed drop-off bins in areas of concern The bins will be removed: on Friday. Cleanup efforts are ongoing throughout the community. No injuries have been reported 3.8:2 CMIBelanger stated that a Town Hall Meeting took place inthe SCAQMD Auditorium on April 8. ` Attorneys representing the cities and individuals, elected officials and representatives of the public served as a panel to discuss the proposed Lanterman Expansion Project. Although 'Dept, of Developmental Services representatives were to have been in attendance, circumstances precluded them from attending. The statement that was generated as a result of the workshop continues to The discussed by the State Attorney General's office and theDepartment of Finance. The City continues to be hopeful that a successful and favorable conclusion will result from those discussions. The Lanterman Advisory Committee will next meet on April 24 at 7:00 p.m. in Room CC -8 of the SCAGMD. C/Herrera said that she spoke with Clifford Allenby on Friday and faxed him a letter today urging him to speak with the Attorney General's Office and the. Department of Finance to urge them to coma to a swift and favorable conclusion on the points that were shared during the April 8 workshop, and to point out that the time spent discussing this matter and positive conclusions and good feelings are in danger of being lost because more than 30 days has passed since the workshop. She looked forward to receiving a response in the very near future. In response to WO'Connor, CM/Belanger stated that the City was notified early friday morning that the Waste. Management drivers and mechanics had gene on strike over hours, wages and working conditions. Orange County workers were called into collect refuse on Friday. At the same time, Waste Management tendered a revisedoffer to the drivers and mechanics, which was ultimately accepted and Waste Management was back in full operation by Friday evening; PUBLIC COMMENTS: Martha Bruske said she is disappointed that the Lanterman issue is not on tonight's agenda. She continued her pursuit of comments against redevelopment and expressed concern that the Council's expectations for the City are not the same as the residents' expectations. She stated that it appears that the City was established on the foundation of getting redevelopment and that the Council thought thatredevelopment was the answer for everything, which she believed was short-sighted. ' Businesses should be expected to maintain their property when they are granted a license to do business in this City. She did not understand why the City is trying to attract additional commercial APRIL 18, 2000 PAGE 3 CITY COUNCIL businesses. She asked the Council to pay more attention to the condition of the City and to take care of it for all of the residents: Jack Tanaka, President, D. B. Breakfast Lions Club, announced that his organization's annual fund raising event will be held at the D.B.H.S. theater on Sunday, May7 at 3:00 p.m. The proceeds will benefit the Lions Sight and Hearing Van. that assists school nurses in providing free sight and hearing screening for students in the Walnut and Diamond Bar schools, as well as to benefit the project for Canine Companions for Independence and other projects; He painted out that his organization is co -hosting with the City the 17th Annual Easter Egg -Hunt at Summitridge Park at 10:00 a.m. on Saturday, April 22. He asked for community , support of these events. Mark Dalli, owner and operator of Mad Dog Tennis & Racquet Sports, asked Council to enforce the rules to prohibit the use of public tennis courts by pirate teachers. He asked that the local Sheriffs telephone number and amount of fine be posted at each court site. Kay Dalli, Mad Dog Tennis & Racquet Sports, referred to a letter submitted to City Council and staff members on April 13. Sue Sisk expressed concern about enforcement at the new skate board park. She spoke about the State's lack of participation at the April 8 Town Hall Meeting regarding the Lanterman Expansion Project. She and baria Farrell intended to be , at the Town Hall Meeting to act as conduits only. She recommended that in the future, town hall meetings be held on a weeknight to allow for greater community. participation. Darla Farrell reiterated comments made by Sue Sisk. She was extremely disappointed that the Department of Developmental Services failed to send a representative to the Town Hall Meeting to answer residents' questions. People asked questions on the comment cards that were provided at the Town Hall Meeting, which were not presented by the facilitator. - People felt that certain questions were selected to be discussed and that other questions were ignored. The community is growing anxious and the State needs to respond to all questions in a timely manner. Philip Murray echoed the concerns of Mark Dalli regarding the use of public tennis courts and asked for enforcement of tennis court hales_ Bishop Larry Rhodes expressed concern regarding the use of Ritalin. He thanked City staff for assisting with storm damage cleanup. Fred Encinas disagreed with "The Statement of Agreement' reached in Sacramento last month. He encouraged Council Members to speak with the Assemblyman and State Senator in an effort to get the Governor's involvement in this process. APRIL 18, 2000 PAGE 4 CITY COUNCIL Marie Buckland said that she attended the Town Hall Meeting on Saturday and that the State showed a lack of good faith by not appearing to answer questions. It is not the responsibility of Sue Sisk and Darla Farrell to explain the State's project. Craig Parks said that due to budget cuts, SCAQMD is considering closing the Child Care Center. He is concerned about the loss'of this excellent facility. In response Mrs. Bruske's comments, CM/Belanger stated that in the last six months, almost 600 new trees have been planted in the public medians and major arterials throughout D.B. 'The Golden Spring Dr. roadway project has had additional medians constructed with landscaping in them from Gona Ct. to Lemon Ave. The City has landscaped all of the dirt and asphalt medians that existed on Lemon Aver Six areasin D.B. are currently under design for landscape that currently have asphalt or dirt in the parkways: Three on Golden Springs Dr. from Tonto Ln. to Ballena Dr. and three in the Gold Rush Dr. area. Currently, the City has under design the complete street scape project for Brea Canyon Rd. from the southerly City limit to Pathfinder Rd, Most of the City's capitol improvement dollars are being spent toward the beautification of the community including flowering beds at each entry point to the City and two new entry:monuments (Grand Ave.- and the SR60/57 interchange and one on Lennon Ave. An entry sign will be installed on the westerly enol of the City in the median at the City entry line close to the Royal Vista Golf Course. The City has and continues to invest a large number of its dollars toward beautification as well as renovation of the. public rights -of -ways that the community awns. CM/Belanger stated that, with respect to enforcement of tennis courts, the City will begin citing people who are using the courts outside the rules. The displayed signs advise people that the courts are not to be used for conducting private tennis lessons. There is a D.B. Municipal Code Section that applies to this matter and fines have been established within that Code. ` The individuals that have been discussed this evening have been asked, to leave the courts countless times. The City is not staffed, nor would he recommend that it be staffed to the level of continuous supervision. One way of insuring that these people discontinue their activities is to hit them with substantial fines through the citation process. CSD/Rose explained that, for about the past eight years, the City has received calls from the proprietors of the Mad Dog Tennis and Racquet Sports. When the City is contacted and told that people are conducting private lessons, staff members are disbursed. At times, individuals identified this evening have been contacted and when confronted, they will usually leave the premises. Staff does not assume a pro -active posture with respect to this issue but acts upon receipt of complaints. He believed that implementation of the citation process will help to mitigate this matter. CMD/Nelson stated that the Lanterman Town Hall Meeting aired on Channel 12 yesterday at 6:00 p.m. and will air again on Monday April 24 at 6:00 p.m. and Monday May I on Channel 12 at 6:00 P.M. APRIL 18, 2000 PAGE 5- CITY COUNCIL CM/Belanger stated that the SCAQMD Child Care Center has a Conditional Use Permit that was processed through the City. The City has no further involvement with the Child Care Center. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC &TRANSPORTATION COMMISSION - April 20,2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E Copley Dr. 5.2 SPRING CLEANUP - Saturday, April 22, 2000 - Bulky Item Pickup - Set your bulky items out the night before or by 6:00 a.m. the day of the pickup. For details, contact your waste hauler (single family residences only). 5.3 EASTER EGG HUNT - April 22, 2000 - 10:00 a.m., Summitridge Park - Hosted by City of Diamond Bar and the Diamond Bar Breakfast Lions Club. 5.4 PLANNING COMMISSION - April 25 2000 = 7:00 p.m., SCAQMD auditorium,, 21865 E. Copley Dr. 5.5 CITY ON-LINE COMMITTEE April 26, 2000 - 6:00 p.m., SCAQMD Room CC,2 21865 E. Copley Dr. 5.6 PARKS AND RECREATION COMMISSION - April 27, 2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.7 74, ANNUAL FRIENDS OF THE LIBRARY WINE SOIREE -April 30, 2004 -. 4:00 p.m. to 7:00 p.m., Shilo Hilltop Suites, 3103 Temple Ave. 5.8 CITY COUNCIL MEETING - May 2, 2000 -6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: MPTIAnsari moved, C/Chang seconded, to approve the Consent Calendar as presented. Motilin carried by the following Rall vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT1Ansari, MIO'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL; MEMBERS -'None 6.1 APPROVED MINUTES - Regular Meeting of April 412000 - as submitted. 6.2 APPROVED VOUCHER REGISTER dated April 18, 2000 in the amount of $496, 999.02. "MIO'Connor recused herself from approval of payment to Terrence Belanger, $57; Capitol Plaza Halts', $40.20; Joella Cudney, $10.40; P.O.0360, $541.25; P.O. 9463,$25,819.01 and Wells Fargo'Bank, $189.45, due to a potential conflict of interest regarding the Lanterman Forensic APRIL 18, 2000 PAGE 6 CITY COUNCIL ExpansionProject. 6.3 EXONERATED GRADING BOND (LABOR, MATERIALS & FAITHFUL PERFORMANCE) IN THE AMOUNT OF $9,873 AND PAYMENT BOND (LABOR, MATERIALS & FAITHFUL PERFORMANCE) IN THE AMOUNT OF $25,000 FOR DRAINAGE IMPROVEMENTS ON PARCEL 1 AND PARCEL 2, LOCATED AT 21095 GOLDEN SPRINGS DRIVE - and directed the City Clerk to notify the Owner and Surety of this action. 6.4 ADOPTED RESOLUTION NO. 2000-25: A'RESOLUTION OF THE CITY OF DIAMOND BAR APPROVING FINAL MAP 50314 FOR THE SUBDIVISION OF A 44 ACRE SITE INTO 15 SINGLE FAMILY RESIDENCES, LOCATED IN "THE COUNTRY ESTATES" - a) approved Final Tract Map No. 50314; b) authorized the Mayor to execute the Subdivision Agreement; c) adopted Resolution No. 2000-25 and d) directed the City Cleric to certify and process the rasp for recordation: 6.5 EXTENDED PURCHASE AUTHORIZATION FOR J. A. BLASH SHOWS, INC. - to $22,000 for Fiscal Year 199912000. 6.6 ALLOCATED $15,000 FROM THE ASSET FORFEITURE FUND TO, SUPPORT ADDITIONAL LAW ENFORCE-MENT'ACTIVITI'ES - from the unappropriated fund balance to cover the cost of additional law enforcement activities: 6.7 EXTENDED PURCHASE AUTHORIZATION FOR INLAND EMPIRE STAGES, LTD. - to $28,000 for Fiscal Year 199912000: 6.8 AUTHORIZED PURCHASE OF A 2000 FORD RANGER - authorized the City Manager to purchase a 2000 Ford Ranger in the amount of $17,795.22. 6.9 AWARDED` CONTRACT FOR AUDITING SERVICES FOR FISCAL YEARS 99-00 TO 01-02, WITH THE OPTION TO RENEW FOR AN ADDITIONAL TWO YEARS - to Conrad Associates, LLP for FY99-00 ($21,500), FYOO-01 ($22,145) and FY01-02 ($22,810), with the option to renew for an additional two years.' 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING: RESOLUTION NO. 89-970: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - A111 cities aro required to adopt a conflict of interest code designating certain positions participating in making decisions which may affect financial interests. Since adoption of the City's Code on October 3, 1989, amendments have been necessary to add new positions or delete obsolete APRIL 18, 200Q PAGE 7 ` CiTY COUNCIL positions. In a- written opinion issued by the Fair Political Practices Commission on March 27, 2000, the Commission opined that the Board of Directors of the Diamond Bar Community Foundation is 'subject to the provisions of the Political Reforrn Act and therefore, the City must amend its Conflict of interest Code to include Foundation Directors. M/O'Connor declared the Public Hearing open. Jeff Koontz said he thought that the Community Foundation is a 501c3 not for profitcorporationand not part of the City. If the City is involved, are all of the members of the Board of Directors affected or only those who are affected by City contracts or that serve on City Commissions affected by this ruling. There being no further testimony offered, M/O'Connor closed the Public Hearing. CM/Belanger responded to Mr. Koontz that all members of the Board of Directors are subject to the Conflict of Interest Code. CC/Burgess stated that the FPPC made its ruling based upon the fact that there is support to be given to the Foundation by City staff members. For example, the Community Services Director is responsible for providing,a budget, the Executive Director is the City Manager and the Secretary is the City Clerk. If a current Foundation Board member is unwilling to complete the form, it will be necessary to replace that member because State law requires the completion of the forms. MJO'Connor doubted that Foundation members realize that the law applies to them and therefore, the matter will be discussed at this week's meeting. CM/Belanger stated that the alternative to being subject to the Conflict of Interest Code would be for the Foundation to immediately become independent, which is allowed by the current bylaws. CAfJenkins stated that independence is not only determined by who the members are but also by how they are selected. At present, Foundation Board membership is determined in large, part by the City, so there would need to be significant structural changesfor the Foundation to be truly independent. These hese ,Conflict of interest forms require very generic information, do not probe deeply and do not require a lot of specifics. C/Chang moved, C/Huff seconded, to adopt Resolution. No. 89-970 adding the positions of Board of -Directors of the Diamond Bar Community Foundation to the City's Conflict of Interest Code. Motion. carried by the following Roll Call vote: APRIL 18, 2000 PAGE 8 CITY COUNCIL AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPTfAnsari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7.2 PUBLIC HEARING -CONSIDERATION OF RESOLUTION OF VACATION TO VACATE A PORTION OF HIGHCREST DRIVE IN THE CITY OF DIAMOND BAR -'On March 7, 2000, Council adopted Resolution No. 2000- 17 declaring its intention to vacate a portion of Highcrest Drive as requested by the Highcrest Homeowners Alliance.. The intent of this noticed public hearing is to considerevidence and testimony regarding the proposed vacation and to make appropriate findings to approve, condition, or deny the request. On April 11, 2000, the City received a"request from the Highcrest Homeowners Alliance to postpone/continue the public hearing for one month. MtO'Connor declared the Public Hearing open: No testimony was offered. C/Huff moved, C/Chang seconded, to postpone the Public Hearing regarding consideration of a Resolution of Vacation to vacate a portion of Highcrest Drive and re -advertise the Public Hearing for Mary 16, 2000: Motion carried by the following Roll Call vote: AYES; COUNCIL MEMBERS'- Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS None ABSENT COUNCIL MEMBERS - None 7. OLD BUSINESS: 8.1 VERBAL STATUS REPORT REGARDING THE PROPOSED CIVIC CENTER (COMMUNITY/SENIOR CENTER, LIBRARY, CITY HALL) - C/Herrera moved, MPT/Ansari seconded, to place the issue of site location for the Civic Center on the May 2, 2000 City Council agenda. Motion carried by the following Roll Call vote:' AYES: COUNCIL MEMBERS -- Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL' MEMBERS None M/O'Connor recused herself from discussion of item 82, passed the gavel to MPT/Ansari and left the dais: 8.2 CONTRACT AMENDMENT FOR SHEPPARD RANINS RICHTER & HAMPTON, LLP - On April 20, 3 999, Council approved a contract with the law firm of Sheppard, Mullins; Richter & Hampton, LLP (SMRH) to prepare and proceed with litigation against the State of California 'related to the environmental documentation process for the proposed Lanterman Developmental Center Forensic Expansion Project. The contract amount at- that tthat time was not to exceed $50,000 for initial preparation of the litigation. Since that time, the contract has been amended to cover costs associated with the ongoing legal processes. On November 25, 1999, Council approved a contract amendment in the amount of $75,000, fpr a total allocation of $300,000. It is now necessary to increase the contract amount by $50,000 for a not -to -exceed total amount of $350,000. C/Herrera moved, ClHuff seconded, to approve amendment to the contract for legal services related to the Lanterman Developmental Center Forensic Expansion Project with Sheppard, Mullins, Richter and Hampton, LLP in the amount of $50,000. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari NOES: COUNCIL MEMBERS None ABSTAIN: COUNCIL MEMBERS - M/O'Connor ABSENT: COUNCIL MEMBERS - Nona WO'Connor returned to the dais. 8. NEIN BUSINESS: None RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Council Meeting to the Redevelopment Agency at 8:32 p.m. RECONVENE CITY COUNCIL MEETING: M/O'Connor reconvened the City Council Meeting at 8:36 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS:, C/Huff indicated to a prior speaker that there is a disagreement between what the Council is doing versus the perception of what the Council is doing. CM/Belanger spoke about the various capitol improvement projects in the community. He invited residents to drive along Pathfinder Rd. into .the unincorporated area of Rowland Heights and observe the difference in the two areas with respect to maintenance. Golden Springs Dr. boasts landscaped medians. Rowland Heights offers no landscaped medians, only asphalt. The City has better maintained trees and law enforcement has a greater presence on City streets than it did during the County days. The City has a limited amount of money. This City does not want to spend more money that it has coming in and its budget reserves. This young City has aging infrastructure and while the City has significant reserves, those'are one-time funds and to spend those funds quickly would leave the City vulnerable. There are APRIL 18, 2000 PAGE 10 CITY COUNCIL different ways to go about financing. Certainly, the City could implement taxes, bonds, etc. but the D.B. Councils have consistently tried to look tol other methods of providing income that do not take additional dollars out of the residents and City's pocket, which is why the City has looked to redevelopment. While there is disagreement,. the purpose behind redevelopment is to fix the blighted types of areas described by the speaker with funds already being paid by businesses and property owners within the project area. It ,is generally not the City's job to go onto. private properties such as shopping centers and tell them howto invest their capital. The City has ordinances that it attempts to enforce and tries to create a' business -friendly community. Redevelopment is a tool - a significant tool - and it is difficult to understand why a lawsuit has been brought against the Redevelopment Agency when it would address many of the issues talked about by the speaker. In reading the newspaper article that quotes ClHerrera as wanting more commercial for D.B., he was not sure that the City wants more commercial on the particular property in question, but a funding method is important to any city. The county zoned D.B. as part of a greater region; and by D.B. becoming a city, it gets to spend the money the way it wants and, in addition,, the city needs to be able to raise- money to be able to do all of the things that it wants and needs to do. Sales tax is one of the mechanisms that allows the city to raise money. And as long as the quality of life is not sacrificed, it is a way to allow visitors and residents to help pay for the services desired by the community and to take care of the infrastructure, etc. He further stated that the press and, in particular The Daily Bulletin, has<been printing letters to the editor from Claire Schlotterbeck and Connie Spenger indicating' that D.B. is a shadow government. Ms. Spenger is the secretary of the Wildlife Conservation Authority Advisory Committee and Ms. Schlotterbeck is a member of the Advisory Committee. He read from minutes of the Advisory Committee meeting signed by Jennifer Schlotterbeck,'" daughter of Claire Schlotterbeck, which pointed out that'therp is no substance contained therein. He further,pointed out that meeting minutes of the WCCA Governing Board, prepared by the D.B. Contract Secretary, were not approved' because they were too detailed. He said he spoke with Dexter MacBride; D.B.'s appointment to the Advisory Committee and was told that he cannot get answers from people. He understood that the cause of WCCA is righteous but this type of conduct should not be supported. He wanted WCCA to be accountable to the public. He wished everyone a Happy Easter. WO'Connor stated that C/Huff, as a member of the Tres Hermanos Conservation Authority and she, as Mayor of D. B. wrote letters to the editor of The :Daily Tribune concerning the two editorials. Neither one of the two letters had been published. C/Chang attended the following events within the past two weeks: On April 7, he received an Award of Excellence as an outstanding entrepreneur from CalPoly University, which was a greatly appreciated honor. On April 8, he and other Council -Members attended the Music at the Point all day event held by South Point. Middle School. He marveled that musicians this young play so well_ He highly ; commended Mr. Acciani, the Principal and the students who performed. He also APRIL 18, 2000 PAGE 11 CITY COUNCIL attended the Lanterman Town Hall Meeting on April 8. On April 9, he attended the City Birthday Party, a wonderful event that was very well attended by community members. On April 10, he and CM/Belanger met with Supervisor Knabe to discuss the matter of annexation. Captain Yin met with Council Members on Wednesday, April 12. He comes to the City with a very open mind asking what the Sheriff's Department can do better for the community. He attended two Chamber of Commerce events (legislative and board meetings). (He spoke about a joint program for continuing education between CaElPoly and NASA called NASA Commercialization Center, which he supported) Interested persons may contact Judy Holland at (909) 869-4441. He explained that one item being produced at the Center is a small diskette business card, which is capable of storing a company's entire: business catalogue. In response to C/Herrera, CM/Belanger skated that the current; Municipal Code sets forth penalties for'tennis court violations. There is a schedule of payments based upon, the number' of infractions. The initial infraction carries a fine of $100. Subsequent infractions carry a fine of $200 and $300 with $300 being the amount for on-going infractions. C/Herrera expressed concern about responsible citizens being harassed in city parks by people who feel' that they have ownership, want to monopolize courts and not abide by the posted rules. She explained that during her discussions with a reporter from the Los AngelesTimes regarding Tres Hetmanos, she was talking about her anticipation of commercial development along Grand Ave. and along the SR60 frontage. When the Tres Hermanos Joint Powers Authority was established with Chino 1401s, there was anticipation by bothcities that sales tax dollars would be forthcoming. She believed that one of the fiduciary responsibilities of city government is to generate tax dollars for the cities to pay for their services so that the burden does not fall ;on the backs of the residents.` With respect to the ,Soy Scout, property, she found it very interesting that, residents of Brea, Fullerton and Whittier seem to know what is best for D.B. During last year's campaign, she learned that the number one concern of residents was traffic and she believed it is the city's obligation to remediate this concern and to fon-n whatever alliances .necessary to reach a conclusion. She diel not believe that a well thought out solution would compromise the environment. She will continue to stand up for the 58,000 residents of D.B. and she will not apologize for so doing. She related her extreme disappointment that the Department of Developmental Services decided not to attend the April 8 Town Hall Meeting to discuss the Lanterman Expansion Project. She believed that the good will that had been built up during the meetings of March 15 and 16 is in serious jeopardy and that this matter requires timely resolution. She expressed these concerns to Mr. Allenby, who respondedthat he would write a letter to her which she could share with the community reiterating his commitment that he would not proceed with approval at the Public Works Board on May 12 if there was no agreement at the, State level and if he had not had an opportunity to talk with the residents of D, B. She thanked Sue Sisk and Darla Farrell for sitting on the April 8 Town Hall RJleeting'panel and answering questions. APRIL 18, 2000 PAGE 12 CITY COUNCIL. The State Restructuring Committee meeting that was scheduled for April 20 and 21 has been rescheduled for May 11 and 12. She had hoped to have a lot more to share at the April 24 Lanterman Advisory Committee meeting. In response to MPT/Ansari, CM/Belanger responded that to his knowledge, no one has yet been fined for abusing the posted rules at the tennis courts. MPT/Ansari said that most people use the tennis courts at night, which would require a Code Enforcement officer to be available in the evening hours. CM/Belanger indicated that the City could have a Code Enforcement Officer available in the evening if there is an indication of when these activities occur. If there is a complaint lodged, the Code Enforcement Officer would respond to the complaint. He stated that the signage regarding court usage is clearly visible. MPT/Ansari stated that D.B. became`a City 11 years ago. Twelve years ago, she was involved in the incorporation process. The reason D.B. became a City was so that it could control its own destiny. As a result, there have been many changes to the City's infrastructure. She asked for a list of the City's accomplishments over the past 11 years and pointed out that these things would not have been done if D.B. were still a part of L.A. County. Last weekend, the Chamber of Commerce co- sponsored a barbecue with the Pacific Drum and ;Bugle -Corps, in which more than 300 people participated. She pointed out that the Pacific Drum and Bugle Corps is in need of additional donations in order to make a >trip to, Texas. The City's General Plan calls for a Tonner Canyon roadway outside the SEA with low impact lights consisting of two lanes and culverts for the animals. WCCA reviewed the D.B. Genera! Plan and had no difficulty with this warding. Economic development is moving forward in D.B. On May '17, brokers will visit D.B. in order to obtain information to assist with the marketing of available areas. Each Council Member has an area of involvement. Her areas are trash and water. Last Monday, she testified in Sacramento for Assembly Member Pacheco's AB 1039, which was promptly shut down. She continues to meet with legislators in an attempt to ascertain acceptable wording to the bill's proponent. On Saturday, she attended an all -day conference regarding: storm water runoff as it related to the L.A. and San Gabriel rivers. Last week, she attended the installation for the new Speaker of the State Assembly. While in Sacramento, she spoke with the Speaker regarding matters of concern to the City such as the Lanterman Expansion Project and other pending bills'. M/O'Connor participated in the following activities: during the past two weeks: On April 5, she attended Lorbeer Middle School's Evening of the Stars fund-raising event. On April 8, she attended Governor Davis' press conference at his request. She and C/Huff attended as representatives of the City. On April 7, she also attended the CalPoly Founders Day, and it was an honor to witness Mr. Chang's recognition. He is to be commended for establishing the Chang Family Scholarship Fund for engineering at CalPoly. On April 8, she also attended the Music at the Point fund-raiser at South Point Middle School. She also attended the April 8 Chamber of Commerce barbecue. On April 9, she attended the City Birthday Party. At the peak hour of 3:00 p.m., there were approximately 3300 in attendance, which lead her to believe that 6--8,000 people were in ,attendance throughout the day. Eight of the 10 D.B. Mayors were in attendance: The five current Council Members, as well as Gary Miller, John Forbng and Gary Werner. Phyllis Papen sent apologies for not being able to attend the event. The City was unable to reach Mr. Kim. On April 11 and 12, she attended a Community response to Youth Crime Seminar in Cerritos, during which such items as graffiti, youth homes, domestic violence, etc. were discussed. She offered her seminar notebook to other interested Council Members and residents' She attended the Chamber's mixer at St. Jude Medical Center. On April 12, the City conducted ribbon cutting ceremonies for Country Hills Laser & Medical Center at the Country Hills Towne Center. On April; 13, she attended` the Chamber's Legislative Breakfast and met with the Finance Committee, during which she and CfHerrera interviewed the four audit firms that responded to the City's RFP. On April 14, she attended the Diamond Point Career Day. This morning, she, spoke to the D.B. Seniors. The Community/Senior Center is a priority concern for the seniors. She asked staff to send letters this week notifying the Community Center Task Force members about the May 2 agenda item regarding selection of a Community/Civic Center site. The L.A. County Fair is asking for cities to nominate community heroes. Anyone who has a recommendation is encouraged to contact the City with information about the individual they are recommending. Happy Easter to everyone. The children are out of school and motorists should be extra cautious when traveling City streets. She encouraged.everyone to attend the April 30 Friends of the Library Wine Soiree. MlO'Connor announced that it is with profound sadness that she would be adjourning tonight's meeting in memory of Mike Wickman, current Mayor and original Council Member of Chino Hills. Funeral services will be held tomorrow. ADJOURNMENT: There being no further business to conduct, MfO'Connor adjourned the meeting at 9:23 p.m_ in memory of Michael Wickman, Mayor of Chino Hills. LYNDA BURGESS, City Clerk ATTEST; MARCH 28, 2000 PAGE 3 PLANNING COMMISSION Simon 'Shum,'Architect, said that the I. house has been designed in accordance with the terrain of the property. The hill will be carved out to accommodate the basement which will support the second and third story. The hill will be taken down almost 1Q feet and the .dirt will be exported. The project has gone through several alterations and is almost master planned with respect to the landscape. This will be a quality home that will: add to the neighborhood. ' He does not believe that the house will impede the neighbor's view. The mass of the house will be less than the mound of dirt currently sitting on the lot. Mr. Shum responded to C/Ruzicka regarding Mr. Mathur's concern for loss of his view by indicating on the overhead that the height of the structure will exceed the height of the existing dirt mound by about 10 feet. He does not believe that Mr. Mathur will be negatively impacted. DSA/Smith explained to ClTye that site coverage is proposed to be 28 percent. Mr. Mathur indicated to Chair/Nelson that a small portion of his view on the southwest side will be affected. C/Kuo;pointed out to Mr. Mathur that the City has an Ordinance regarding home-based businesses and such matters as traffic and noise levels are taken into consideration. VC/Zirbes asked about.the applicant's profession and why he has so many offices. Mr. Shum responded that the applicant is an international jet -setter. The library was mislabeled as an office. He explained the plan and what the design includes. The applicant has approximately 200 employees overseas and no employees in the United States. He needs an office in his home for his personal use. C/Tye moved; C/Ruzicka seconded, to continue, Development Review No. 99-09 to April 11, 1000. Motion carried by the following Roll Call vote AWES:COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes, Char/Nelson NOES:' ,COMMISSIONERS: None ABSENT: COMMISSIONERS: None Chair/Nelson continued the public hearing to April 11, 2000, 8.1 Development Review No. 99-08, Minor Conditional Use Permit No. 2000-02 (pursuant to Code Section 22.48.020 and 22.56.020) is a request to construct an addition of approximately 8,776 square feet to an existing legal non -conforming single family residence of approximately' 15,921 square feet. The request includes a series of low retaining walls, indoor pool, and indoor sauna/smam room. MARCH 28,2000- PAGE 5 PLANNING COMMISSION Chair/Nelson opened the public hearing. There being no` one who wished to speak on this matter, Chair/Nelson closed the public hearing. MARCH 28, 2000 PAGE 6 PLANNING COMMISSION ON PENTANATIUN ET RISES -F MA. _"a CITY OF DIAMONl[A B.A" +.` � '?�E _ 04/27/2000 1,z 09;54,10 - . JLvrv4 �' � ti.! i..� - -DUE E .}. rY ,r r .,. T '; yr - T¢ _ _ J _ - TOTALR i r. - VENDOR OL -55-4/512 TOTAL FR.- 14000 05102/2000 442;-,! - _ _ x v_e AW NATEE .__ -- - -- r - O '. -T 4 OfD. -� r:= Ui t_. FL - .n — v f " 3 — VENDOR i. .: :. r _ LEn _ y ; rt TOTAL 0 - TOTAL S '.. w k.rENDOR IC 75-7 A, PREPA 12, 414300-3150 l.. FRE_1 _ AIDS - _�.. TUT -7- 173,05 -- a TOTAL ; - - TCI - :- _:„ :_ _, L 1 BIAN - Y 2 - r, t a DUE 051101,2120-1-0 a_R. Y .v:. _ II AMO Po I i;Y=_s•:,-. L.�._. <s , i:: -:tea _ DATE —..-'._+• - lift:__ 001-230f* ,.: . 3 - L P i- L L T F. L .. t rt TO t AL FREPAH-E - _ k-' 3100 -100 441256 TOT PREPAIDiS 1.30. 50 - r.T i :4 R- .OT?-_ DUE „_„_kms,. 162e40 r�•�v>.,• 'vva CELE— ' vT L _ TOTAL V 03 -. k T _ r t -AL '. ... _ , ._.. _.,. -.. i � . LOam, .I,.:. _. ,_..: -5C'! 8971 99W2 ..AI VMCHERB MTAL _ C 3_L.. —92 — _. , - i . _ _,, '_ '- F:.-.-• CiTr EF BAD. R trt xir * : Z a i. lfj VOUCHER REMETER . 'PACE! ;CSL f__.:'r: :: - Tl:y t 1CLE - AMOIDINIT -i-- C DATE A'G Th lit L HI 4tt_,'= 5 J /%11,122 CO-. i_TE c C, 9551'r-2 4105 55'1/01/22 CCM' El t TE• Ei r1rsr 12 {F_ ,... r i140)95-46 , _ 955 921/01.41--2.2 ED-TIELEt f:, TOTAL 47-H f T` VENDOR. TOTAL j 5 _ a CAL- f -.-_ 001409C-42395-- __ F .. S TTtT r T a. VOUCHERS20i.rjr-:. f TOTAL T' ". 4:• 3 00 : . PREPAID'S N 2fill -25 99M 25 r - L TOTAL MCA Cup cof SMA AMWM 70T-`-,L FFTFAID�S _ MAI ? f 7-7 ,t FROF-EVE75 Fl. 12750 - - i '0FECTIOMi j "964 ofK530 - : ym-W4 _r 1421107 _ _ � r t L _. DIR LITY OFF DIA�UNM BA RUN, i • *- �, 041271201.10 .s �... .x 1! ..._ L d:�.s ,Cv":.; i DUE WE.', L U.e.w,.u_ ..._ui .vu__: i.., F.. e_ .: n. _.e. v_e.:= __.:_+... _. e_v:i _ ....L »...: A T ._... T _e { NINE —4221-013— .. t-.%.EFAIIY97 FOR— f Cf AS cu i 11 __ 150M794T -NFRM 4/1` P1 70 74 TOITA -- - TMY , 6602 r Lr Ar _ tOTAL TOTAL VOUCH RE 7 2 { .0. �._ { 1 tf : t --- 3 � rt -'.;r RPh - • •_ _, TL e.. _ . TUIRL r—' _.. 65 S -.: LOCK O r — _.__. .- T .z TOM. VOUCIEW-1 2 12 0, tC T= TOTALTr? ri 0 - .5 n 1_ r r.. _ 25-U55101-46411-1229046411 STUFM.' 3t-js 51 TOTAL rtF0AIDS TOTAL .i: J C� 30 -511 OTAL 13 ., .- -.. _ _-: ._ _ _. �_:. _..s. �l i FE I rE }liti RILIN 1 a ; _ IE js P10 4 !WOKE TEM ` SAY & NITE COPT - 7 .- -;; - TMAL - ... - r _, .: C _ V 51 t__.- 40 i.: . _ AL TOTAL WE VE' OR 00 EELTA CARE .. : ,. TOTAL -DILEVENDOR '.. 405 -- �_... .. J. •+.. is}f�-J _r; .i +_t: T••G.r.i4 -. .`.'. .'4. ._. - r... _a_; _ _....E_ I._i3Et_! _ , - FKi .__.J-- _�_E.t.,1_! PRD .xt.LT.01"ll FOUN N - �,. _10-.014 .. : _.:T`J :'moi t_.. ...J-_. -..Lt i_s£.i v.'.. +. i:¢Y yY1 eZ ._._m.Mil.., _�.t .a ::i4 _.isVU _ si__..: _.rD6 - 26.": . it.F.. :23 P.:ID.: s•J CkfT6 3/ 231 '. 160.00 '...... .__ LAS02C'17 ERMAN TOTAL v ♦i -. 0. t-1 -_.�: avid - TOTAL PREFF DIS . 1 L 1CUCHERE E' �. ).-t 47 . _ v,- _ M ,. TOTAL n — VENESR 210 00 , MG OR 5=0 1 ,. TOTAL PREPAIDS 710 -F - E lDxo Mf CIF DIIAP-011'01' -W 04.1'2712,00--Q!1.01"154-10' RED ..1LT- _-kiEz- --y..: ._::, cr. :L'. T..{r:_ 05/021200,0 - - _ P- - REPAIL U -ND TIC 250 BOOTH OWTBA ERES THAL VENDOR 55710 so 557 .. __ :_:._-.:._...55 0114110-42-355- - 2 - r.T•k MUCCRIFFS. rnS--.E : t 1 '.OMM. : VEE c7 0 00152,10-4220"— - iZ 3 Vi -01S 595DIAMED . TNAL DUE VENDOR 595=-,)9 BAR _ CASH .__ w -PWKS i :•� -. - - _ - TEN 16 50 I MEETINGS- .5ti 2162 WFLES CITY EMML 0 -YE AC TOOL FERAMS &59 D.9 -in.._. TOTOE y ; - -310--- .7-E FF't .'' .. _..__. .,.._... . - _v. f. CELEP - -. O '_,_ 5 - . . RUN -IiL`= Fitaray:(r Cy If .O —�_E.. RE_xvT_r,. _ - L! T - PREPAIL :—rii:..i.:_Ee. t- f _..v._E'vi .CCT a j "R liar _ice - Sv,sx iG'a ... Env. +_: j' BEAR SENII R CLUB21AI.M. L_Eiisi..'ir C•i:i..EKS - - - 0-1-f�,14'jilfw-42 2 KIHERS DAY MF! 25 90 TNAL PRIAM.-S"; 1011 ED 9..-,t TOTAL VOUCHERS TMAL DUE VEOGR 2190 ND ED a - - - a..' 9 4 - - - - - n. _ _. HE. _ T'A'T DUE > - 75 4 - - - 001531>42112-- 2716831684 FILI-1 DEV - . 271632 WHO LEWRECREAT MW t IT is _. -_ _; 5 FREPA: DS - .^.'T :;.. TUN. VEf-1.11"OR, C tel_ 65010 907 TDTA- DUE VENDOR 4n; wc, S/RiDE TUTAL WAS s TD,IAL DUE n nAT F mgrF i.. Q --i vv DUE THEj'� 05 JOU AT -If a�z wim_ -Jh! T rz�_ -n, r LE q� 1 C� I �N RECRU FREFUT' HL 2 4 74 KL. V, 02A, -"'0"30-422320 Zl % �N llv_: 5' 2� ITY r'kF jt�AFi t .R - _t _ TF -;q `6102,1 O:,: _P „ i 5--D345 REFUM@ EXCRSN FEE 1810 Y FAILS ... _... on i .- f r - .VLR _ T ,.Q, VOU-__ ':. 21 TOTAL FREFAIDS , TOTAL DUE VENDOR .006 1 -3 —.- . r -- t _.i:5 r. ..OT i. .TAL F flES1'3-23.72 1 7 a -., ... e i R TOTAL DUE :: ISM.. S iP H. 110. -, c S -Ci PK a -r 20 010, TOTAL 1'.1"JE �R FRE T fu r 9819 601 uni- 959 ':icert '. A ,_. ASERMT-DIF 39 116. NJ, TWA! PREPAIDS -� i TMC { 04/1n--,lmoo 00,10 VOUCHER REGISTER"J Flu x} 0-=i/02/20!,!Q Lug �v...+ - P .. _�>�.___. .J_i r..V_t__. ..•__: .i - fl :r>_TICE _=W_.._. ._:: {.. _{vi s:r_ _-L._ S___..'.00 iv: C C - e_ - r - 557 -30i TOTAL FREPAIDS _ . T! 5 557 .. r .. ,. __�. p< ,_, _.�.,._�: Liu u_E.a_ 557.3-D. - • .. - T 4-, _ TGTPL - - 4 v fT v - DUE f ti'. STAN. ..f i. L'r.+i 3 i f i 617. T.._v v.R++_ 67 2. _4___ t'0.. vL!iva.f lv-i.i TOTAL > OTAL i '} f —. 672. 44625511 SNAKE 0 .ta.S .. _ _ 7_ 5 - ..1_�_• .__._:: _ 71h PIRIE _•ETE TO Rl DU',E t . 216.00 ' - ,.` 4 _ .IA 12509329951- PH. -Mh ON - 155.641 157.13 PH. ms � in CYN ph TOTAL PF-7PA715 r _ _ 5913 ti l . G _ _._ i -vu -f'-,,7 CLASS- ._ _r .:_..__ _. ..:: t... .. : :. __:.:v'.3's r 4 ... t_ r^T OF RfFM __t EAR -':,Ea :. '04!227/2000 r! ii'-'..sCn {- a ;, 3.:..:.. ��iul '- iY` ?H L 05 i 2 A.. .5 1 --1 7� h + f+_LT "�fA -. 'h IN h E TNPOD h7l i.r': :.' ^a'4 21 S-5 U v- _ AL ICI r .__ :: a-.. :. TOTAL PR.EPA _ ..,T .-: TEAL DUE VENDOF 020. 00 ! - w .T t -.r t 1 T. _T In- ..- 1. BLIP i5 i 3 .__.. _m7 11. - r. - zL -..r .. .-: ;-. > ... l s TEAL ons T taw C":. -. ... - TCiAL VOUCl -. C99 _: i 9156 00 1 _, TOTAL RS '-, 2 7 1157 =50 .,157 i.: �_._.:: - _. _..: •.:. .Si _.. :aia,#+.-LS :ia.s -.ija_ r.i r:•.es <•_•. -Lit .ijr`..?.i'a:+ir' Pf PA j , tr t';; CITYr a At SI ! P-fi,:: 1 F ._:f_.__ c.-1 4t�=t•.: - VMCHER NF1. �t. r_L z2 DUE r r ,_ - iNVOIC E. -.::�_ .232. ul: _ANSA _ - .,. .. _ _ ,1 Ems.: - T_ i .. ,u. -. 001 21-75— - _r__. ._ .. a..,. TOTAL -. '- TOTAL ' i Z�tRS 346.75 ..i E - . r U01-23302— • REFUND FK DEPOWAGE D i: ce" .: r :,_ t . _ __ t _ Fi IQ212Z r 0271 TOTAL _ .- . -' t FR TOTAL QWIS ._ 'E35 2 TOTAL` tli i z E S 4 MUL DE VBMR 43'a 00 535--_; __' _7 4 _ nAR rr - r P E LC 7 7nt 00';'.-_'.'- r, 05/0'-2/21,00; 44270 r : -; - _ 07 TO L. DJ- Tr 1BEF, -50 CITY OF DIAMONID 9 C 3 E 04i -27/2000 u J i 10} 09:54!10 RUN ',.I iL.x ...,::_ .f.{L__! .: :.. _... ilr ...: DUE THRUf 05/02/20-J0 FUNDiSECT-ACCT PR EPA 1 KENS Hi .. TEE ARD -- C _. SUPPLIESTSEUS 5 K PLIESGORES — F—VEINIIDDr W736' NLEIN.;—* . ER 1�255vr.. .. ... _r . -- r_ ,_ _ .` ,_QUA _ - _ i _^_-- _ -QUA, SLirl , TOTAL PREPAIDS ... :__:.. ._.-WJE. AL . 115515 t0- 35631.."l RECREA-l"ION REP -04 D .. V� 010, : 'i.viA x.:.vFL.s.a_RS 35. iiJ:ii+., r -L �. Ste' -_:t.:- LANDT END. LBAM _PIPILv 1134460 S .lt. see: ve ' ?�_ it_-__ - _ r K TOT -L .E ... WAV _ C- ..-- TPIL - _._ R -r- • _ - TOTAL VOUC1EPS ` rt... J CITY OF DIAMOND BAR PAGE1 14 r f Tl - _-._ F ? - JUN `._ LEE 001-34740-- RECREATION ;,:,E�uo TOTAL PREFAMS - ' T0TA' L S C T i4. { :F i _T -__..- --_'-. .. rre e r -rr ,,. ...,. :1 t i' Ctv� Ck .Cf r! 127.5i -;;i 001-2*3 001-23012-- T. PREPAIDS TOTAL DUE 2,505.96 - _.i_-. ELBA 0PE _ _., ::: - - � TOTAL PREFADS T s. c i s..[ TOTAL - 50 001 32 ENSRA-JING SVCS TILES u TOTAL PREPAIDS TOTAL _ TOTAL 2 CLAE SS 11.1k TR,7_81P�RINL_" 2&52 54 401 TFEITAIL 5'. F07ASETA 0, a` .- _ - : - ._ I �..-.. REF TOTAL PREFAIDS :. -f t, V.i .., .. DLE - .- _. L .. ... v. CIT i..OF DIA IGA 1 BAR' ,Pil -I IRATE fA/27, 20'01t:f 09.:54:10 vi i."(Jii.R LL!'Tr rr .15 PRE; DUE ThRU: 05102/2000 R amu_4T.-H..,_.__,_• »1_i,T: ,:: lC4"..._ u.. P.._ - r I • -- - -'2'! i f' S T 2—. TOTAL PRUAIDE _a 03 ; L VtJUCHERS TOTAL DUE VENDOR, { _ _=,__--,i _ TOTAL FREFAI-DIS e TOTAL LvL VENDOR -- - - SUSAN 3579-.-. : ., iii. -. ! j n TOTAL � . 1 TOTAL DUE v - 42 X0 —S3 — W 156 J 1 00 VOUCEER2 v 22 10 TOTALNAM 44262 7.v' C010904210- TOTAL5.95 887 AIW "ES WES .. 5100 _ :: ,.: UTA", _ . _'..J ..- i.. T OT AL. r 1 EDS TUFAL Mr _ TOTAL DUE VENDOR CIO _._— . _ - _ : _ _ _ _: + 'ER -1.11'.1".1', ' :f r hili , L .3 , TOTAL'S -: TOTAL V01"UCHERS _ r 5T 0'2 cify ,~ u 3 , R - 4Fs� 2ATE'.C-41-27"; . �h rr 092A j ` r - ... -DUE 3 LL t PREPAI KTG SUPPLIES NEW STAFF 1000 0014050-4-232t'i-L TOTAL DUE 'vENDOR- GAS- 5.111 -.. 60 041 - TOTAL PREPAIDS TC711 VOMHERA TOTAL DUE VENDOR 60 will fl ._v C.-O,14,01--n-i-41203- ' - c 90 56 63 ,. -s:a-T rrvv:L - ° TOTAL,L : t - t - '.. 65, - TOTAL EPAIT, 1, .00 A TOTAL HEFS "it" - TOTAL r :S.VENDOR 9,372, i '. PASENAR 00 T L 4 " 7 I VC .:J. ._ -1:.:. ._.t.:. - ::. a... :.._ _:. i- .. .._...__.: - s I 7100_ TOTAL DUE VENLOR 71 of) TOTAL. PREPAIH3. .011'." Clilfff--MUNI CAT! ONS - APR,SVOS-RADIOREPEATER 'I. 2 15 F} 37. Lt: r 4 i" /27/200(-, rER :_ VOLM FNE: - i : DUE THRU; 05/02/2 00 - NOS - - 7, r.. _ .- r AL - - OL I Tr--;7 UE ".: r 'Z `F I v t LIG-111IMNT STUDY 0 16 20 OT A PRE TOTAL VOUCHERS 141561me TOTAL DUE VB11"DOR 1; as PAYROLL. Ts N5 j -p u'. A] DYRO Drs - Ct'v' � i , i 3 }y f i 102/2f,'00 -.. k 4S`n{'1 i YMiri TR -rn r 777800.00 . :: .. v 0 s.0 05/02/2000 i i_ L Pi z TOTAL FREPAM.S 75,; 100 JOTAL VOM RS .��.`... f Y.. t R AL E "POR -Y '_ v_ TMIN -. 00146K -4212b- _ 03-12i"300 DPTA LINE CHRO" TOTAL F-7EPAIDS TRTAL "HEFRS - _ OT y 9911 - MOM!•tI - EWSTATMENT :-- _. i - - PERS TOTAL - :-: 1ow om 1EALT, _ _. 1 -211 a ARMIN E a _i._..05/02,/2-0005 ::_ . APR -HEALTH INSM3 _ _ .;P R_ _ :Y .; mn lacy Buy AsK 56119 4426-7 44267 - r _ __ . E _ av:..' ,; DMD :... s E fiP.I 7 ri L � — _ L, r_.+i •�-L_zL l::: .v fir. �f?iL r v -I _ AL DUE P � t COLE- .. Y: —_ HL = r- I OF DIAMOND DAIR RUNrrc ,=jjr, 3i r+qie, T-,� n :sr3 05fey MIllr.. _ . _ r 7. r € r --' - - :- 'J'53-0-45 - _r 3-. P l u -v - Z - -- '- :S F•�. rit -1 ir 1 - .. :- :. e f.{ LM T.'. L MITI �l_ n- :� JV i DEP-MN TK Dp, On _ n - y.: CITY OF DIAIIEND r. i.: Si M f >c. /02/2000 5_ rf... REFUNT TOTAL VOUC�ERS . { T t_ :3 �.. 51 rt r. r --F 12,Vi-i-I ., 1-y EE T'Vh. j _ c�_=. �. Jl2 _ I. L TO iAL V13UCHERS, t. TN M. i V'! N 'a _�04 ,. f3 , 7_- _ r. _ •-.' :.: - r._ r. 3- , _.. TOTAL VDUCHEOS i, Tr. 3 t. _. L L it - - - r '' { n r. P TSL _ -- - - �r_ ..is - TOTAL PFI.EPAT, _ - L .. 5043.7 REP - ll K Dt PP- - _ SH KOK '^. _'- _REIM-PUD ';. MY- MAL PREPAIDS DTAIL P. i_ „ t " 0-5/D2/2000 44266 y DUE y t :` T _ PREPAID .. - ACCT INVOKE.:.,_:, _ ; -'. '-,APERAL _ :. O .. _ — EB 165 -B/DAY CELEIP- ATN TOTAL PREPA!ir.-S 3 LILA EMITH 9633 i f. CAS !NSTRCT-SPRNS SESSN SM 07, 20L J _ _ ...FAL . v_ i TOTAL 'U-i-E VENDOR _ S"1771,.. 0 -33. _ TO . :Z'VO-1-J-1-1-0-HERS; AL 00, ::. _ , .CIT �f_ ms sonva - _.vim; ._,aa v::n—, - 0.:ti SUPPLIES PREP 440. 1t TOTAL .< - y _T ,..vim- ._ ,As _ .,_. _ _. _ :.._ 4 n 17 say-.. TOTAL t . 7-,US _ -L LEPIE 64960 05/02/2z"00 442571 —. TYAL PRTAIL.- : TOTAL DUE VENED-i-F uu Y 01 E-5 6 ._. --.: a _. REFUE PK - _ . - _ TOTAL50 lE —. -: t . CITY [F BIAMV-D, pFz ' RIL' r TATE 04/27/2000 09 5 3o VOMHER RESISTER PACE� 22- `rL v f DUE c Ii, �, _.:;_-. ..__. . .__L.., ._-i r_; - 1WRICE r r r�i .fir t. _ _._-_ .__.. - - F.' T p'.r. '8 r.3 I t 6r'y` - _.,_ _ _ c...:`.i__ pr -. S '_3 tom, t'Cf1Ti nt - �_ - _: fir-+ 7 f T CITY y' r. r.. - � i j -t SIRES CITY if - 72-2 - r _ M E - saws- -A um 6152 ... 004C.90410- ELPL 11 ._:`..y E T E1_ -t- DS : �)^i - TOTC MAL _ VAMR 114 2N 56 82 n 11 ,� nz. - TO YPL VOUC�ERS TU; AL 7DUE 1107 AMR 11.97 TOW, VOUTERS -r - r+ -E;3-'!=Lt,. 417 '3'6 R 0 1 -21017 417.36 USE TAX -: _ _ _ TOTAL MTA WET TOTAL _ COMF EG - .E 4 Fes{ F t'hie E.F SOi;t R u ti d - • .- DATID 04/2 1'2000, ��t r ITST RL F S f BLE HIR r� rr Ail - - Ct AlWr � v r - t - T.. i -hi r ria w -�r f _ :._:. : NUC C - - 9 -CITY OF LIAM IONE BAFR c' a , _ VOUCHER . sr.. PACE: - DUE TLH.R : 65/02/2300 - _. :i ... ...e.... .a 001 n i 35-594i Wal MAI _ -17 r -., S, i PRIYsys-017 m 2M 00 .: _ e g T- - NUS! MAINIT-MAPLE 1C, P - HLY -. TOTAL 1 so s 7f AL. 35616 KKREA!l0,, REFUND :i - :Li RE: .._�-- 50 KID 0 ' -: _ MUL DUE _ 1-1 50 XO - - .. 2�" ______.. i _ :..:v: _ AWLS :: . -824 E!, L..__ TOTAL DIIJE VENDOR 81 o') 2T3lY*4P-141??q64l2 pop SKOVOWNY SEE _. PRDF SVCS -V ' f t W401 :. CITY C-F DIAMOND {r y a 5 t 5 ^, .:120 05010 RUIN DATE 01/2712000 . - r. _ WE ' U; 015/02/2000 SERVICEVISION ;, - t-2110744-52 i i L r_, f- v,-.. TOIAL 146:3. 64 TOTAL WF ' ..- 1 15'.3"U-4211.40—_ — i l.j- VUSEY - - 693X TOTAL Vn .S - TOTAL .; LN' VAI EY WATER �DIS71FR.IC7 702333500 }...E ASDS TOTAL - O ,-SHE,-. TOTAL VOUCHERS -vim . t '. TOTAL ) r- O _` _ WARRENSIECKE t lT - l_TOT F: — - _ a too .__ r. 48 __ 71.55 ..-- 2/1-11 15 Y. . _ a J Mansf 06 BD r_ t 21111 10 f . _. r TMAL - L 72 i TOTAL ! - __ _. - 212775,00 , _- Z COEH: 2005 CM T07. 1- _ -___, CITYii� By. L Lf ,kt= E L _ a r on5w VOUCHER -1 i�.t c. v i LTt i-vFRE i. — +' o !WOKE DESCRIPTION i.3Ps- is -_: ANOL D OKI) YWH DAY FIMRMS B -100 7r, v 557.3 v f; -FFA T TOTAL r _ L` .+vi. .' yi_f S --� '.n" -EF-,-. .: t L. ii ii. _�..3 a... t_. c.v - ..._.:: ._E F _ .. r -- _- _ 492 , 44259 CONF COUNICIL t3.72,r 4.425v r__t :' 70T r. t _ _ o0-153-14-41200— .' f _. .. R.d. f. tom_ 19 a'. :_-..__ t_ _ _._ :: vii.:. 9 _-- - OTH r_ - T13TRL, DRE 557 30 3 --. fi r'L TN-Rlu _.. _ - _ ._ - - , :: -. AL T f. _ LT _ , T107 -ii 8�1 12 REPORT TOTALt i r- - _, TOM ..v_. . CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: May 02,.2000 REPORT DATE: April 18, 2000 FROM: Linda G. Magnuson, Finance Director TITLE: Treasurer's Report - March 31, 2000 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of March 2000 RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) — Ordinance(s) Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: I Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? - — 2. Does the report require a majority vote? Yes No 3. Has environmental impact been assessed? N/AYes No 4; Has the report been reviewed by a Commission? N/A a Yes No Which Commission?— — 5. Are other departments affected by the report? N/A _ Yes No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: Terrence L. Bel n er Linda G. Ma nuso 9 City Manager Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 02, 2000 T0: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Treasurer's Statement March 31, 2000 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: I .Approve the March 2000, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of March 2000. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G Magnuson r CITY OF DIAMOND BAR TREASURER'S MONTHLY CASK STATEMENT 1March 31, 2000 13B�}NI I +iG TRA[VSFI:fiS ING -�A,61Ge >[f T S ►4vT tH t©�. r P e v►�ra� GENERAL FUND $14,036,812.71 $1030,399.41 $1,078,656.29 ($278,781.39) LIBRARY SERVICES FUND $13,709,774.44 101,690.41 1,035:43 COMMUNITY ORG SUPPORT FD (1,443.74) 100,654.98 382.50 GAS TAX FUND 2,660,520.56 178;550.73 (475,189.39) (1,826 24) 2,363,881.90 TRANSIT TX (PROP A) FD 1,515,981.92 1.13,068.46 90,736,65 (115,000.00) TRANSIT TX (PROP C) FD 1,423,313.73 1,827;953.51 51,941.82 (741,150.39) ISTEA FUND (226,377.09) 1,138,744.94 (144,232.31) INTEGRATED WASTE MGT FD 262,169,61 10,404,31 (370,609.40) AIR QUALITY 1MPRVMNT FD 142,087.18 14,628.00 965.03 251,765.30 TRAILS &'BIKEWAYS FD (SB 821) 31.648.08 155,750.15 (36,632.00) PARK FEES FUND 1,256.38 (4,983.92) (19;631.99) FACILITIES & PARK DEVEL. FD 1,219,187.11 1,200,000.00 (18,375.61) COM DEV BLOCK GRANT FD (264,890.59) 5,372.13 2419;187.11 CITIZENS OPT -PUBLIC SAFETY FD 228,565.98 731.49 (270,262.72) NARCOTICS ASSET SEIZURE FD 334,953.25 227,834.49 LANDSCAPE DIST 438 FD 531,282.22 3.99 5,413.66 334,953.25 LANDSCAPE DIST #39 FD 216,593.20 5,029.99 525,872.55 .LANDSCAPE DIST #41 FD 322,212,87 10,010.01 211,563,21 GRAND AV CONST FUND 139,130.78 312,202,86 CAP IMPROVEMENT PRJ FD (521,669.27) 748,129.05 1,810,617.47 139,130,78 540,819,15 SELF INSURANCE FUND 932,052.48 2,576.00 929,476.48 EQUIPMENT REPLACEMENT FUND (17,026,82) TOTALS 323,472,690.74 $2,588,592.41 $1,959,442.54 $0.00 (17,026.82) $24,101,840.61 SUMMARY OF CASH, DEMAND DEPOSITS: GENERAL ACCOUNT $220,030.45 PAYROLL ACCOUNT' 216.70 CHANGE FUND. 00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $220;997.15 INVESTMENTS: US TREASURY Money Market Acct. _ $225,914.60 LOCAL AGENCY INVESTMENT FD 23,654,928.86 TOTAL INVESTMENTS $23,880,84.46 TOTAL CASH $24,101',840.61 I' Note. The City of Diamond Bar is invested in the State Treasurers Local Agency Investment Fund. All funds are available for withdra within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment po As a secondary Investment option, the City continues to maintain the US Treasury Sweep Account with Wells Y Fargo. excess funds are "swept" on a daily basis from the City's bank accounts and are Invested overnight into an investment Any poo ` of U5 Treasury NotesJ Interest is credited to the City's bank account on a monthly basis Yield for March 2000 5,851% Money Market e Yield 'for February 2000 4.608% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's esti ted expenditur S. I I Terrence L. Belanger, Treasurer CITY OF DIAMOND BAR _ AGENDA REPORT AGENDA N06- TO: OS TO: Honorable Mayor and Members of the City Council MEETING DATE: May 2, 2000 REPORT DATE: April 26,2000 FROM: Terrence L. Belanger City Manager TITLE: Exoneration of Cash Deposit in Lieu of Landscape Bond (Faithful Performance, Labor & Material) for 2739 Steeplechase Lane in Diamond Bar. SUMMARY: The Principal, Paul Kaitz, requests the release of his Cash Deposit in Lieu of Landscape Bond for improvement security as required. The Planning Division finds that the Principal performed all work as shown on the landscape plan on file with the City. RECOMMENDATION: It is recommended that the City Council approve the exoneration of Assignment As Security, in the amount of $14,535 posted with the City on May 25, 1999 and that the City Clerk notify the Principal and Surety of this action. LIST OF ATTACHMENTS: X Staff Report Resolution(s) Ordinance(s) EXTERNAL DISTRIBUTION: Public Hearing Notification Bid Specification X Other PFF Acknowledgement SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance or agreement been reviewed by the City Attorney N/A _ Yes 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A_ Yes 4. Has the report been reviewed by a Commission? N/A Yes Which Commission? _ 5. Are other departments affected by the report? N/A Report discussed with the following affected departments: REVIEWED BY: T e L. Belan Ci y Manager DMORD-LINDAIAGEN-2000\BOND AGEN 2739 STEE... 'p aures DeStefan Deputy City Man er No No CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 2, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L.Belanger, City Manager SUBJECT: Exoneration of Cash Deposit in Lieu of Landscape Bond (Faithful Performance, Labor & Material) for 2739 Steeplechase Lane in Diamond Bar. ISSUE STATEMENT Consider exoneration of Cash Deposit in Lieu of Landscape Bond for improvement security as required. RECOMMENDATION It is recommended that the City Council approve the exoneration of Assignment As Security, in the amount of $14,535 posted with the City on May 25, 1999 and that the City Clerk notify the Principal and Surety of this action. FINANCIAL SUMMARY This action has no fiscal impact on the City. BACKGROUND The City entered into an agreement with Paul Kaitz to complete landscape improvements located at 2739 Steeplechase Lane. The owner guaranteed faithful performance of this agreement by posting with the City on May 25, 1999, an Investment CD in lieu of a Landscape Bond for these landscape improvements. All landscaping has been approved on April 12, 2000 by the City's Planning Division, DISCUSSION The following bond is recommended for exoneration: Account Number: Investment CD, Cash Deposit in Lieu of Landscape Bond (Acct. No. 330030610) Amount: $14,535.00 Reason: All landscape improvements have been completed and approved by the City. PREPARED BY: Linda Kay Smith Development Services Assistant CASH DEPOSIT IN LIEU OF '11ANDSCAPC BOND (FAITHFUL PERFORMANCE, LABOR i MATERIAL) ACKNOWLEDGEMENT AND CONSENT OF FINANCIAL INSTITUTION' PFF-BANK & TRUST (hereinafter "Financial Institution") -- hereby acknowledges that PAUL xAzrz (hereinafter "Depositor") has deposited with Financial Institution the sum of Financial Institution acknowledges and agrees that the foregoing deposit stands in the name of the City of Diamond Bar, a California municipal corporation (hereinafter the "City"), and that the City is the owner of such account. No funds shall be withdrawn from said account without the express, written consent of the City; provided, however, that any interest earned on the deposit -shall belong to the Depositor. Financial Institution further acknowledges and agrees that upon written instructions' from the City,Financial I'Institution shall immediately pay to the City such amount (not exceeding, in the aggregate, the sum specified above) as may be requested by City. Financial Institution further acknowledges and :agrees that such funds shall be paid to -the City notwithstanding any contrary instructions that may have been given by the Depositor. Financial Institution represents to City and warrants that the entire amount of the Principleondeposit as provided herein is insured through the Federal Deposit Insurance Corporation (FDIC) or the Federal Savings and Loan Insurance Corporation (FSLIC) WHEREFORE, this acknowledgement and consent is executed this da ' Y of MAY 25 lg 99 . FINANCIAL INSTITUTION: ANNABEL LOPEZ iBy: CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. T0: Terrence L. Belanger, City Manager MEETING DATE: May 2, 2000 REPORT DATE: April 26, 2000 FROM: Bob Rose, Community Services Director TITLE: Budget Adjustment for Printing of Community Recreation Guide SUMMARY: This past winter, the quarterly Community Newsletter and RecreationGuide was separated into two publications, the Community Recreation Guide and the Diamond Bar Community News. Funds required for the publication of the newly created Community Recreation Guide are not included in the 1999/2000 fiscal year budget, and were inadvertently not included as part of the recently approved 1999/2000 Mid -Year Budget Amendment. The publication of the spring and summer issues of the Community Recreation Guide will require the allocation of $19,000 in additional funds to the. current fiscal year budget. RECOMMENDED ACTION: It, is recommended that the City Council authorize the allocation of additional funds in the amount of $19,000 from the General Fund for the publication of the spring and summer issues of the Community Recreation Guide, LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) Bid Specifications (on file in City Clerk's office) Ordinance(s) _ Other: Agreement(s) EXTERNAL DISTRIBUTION:` N/A SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A Yes X No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes X No 4 Has the report been reviewed by a Commission? Yes X No What Commission? N/A — 5. Are other departments affected by the report?.N/A Yes X No Report discussed with the following affected departments: REVIEWED BY: Department Head Terren a L. Belanger Ja usD eStefano Bo ase City Manager Depty City Manase Community Services Director CITY COUNCIL REPORT ,MEETING DATE: May 2, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Budget Adjustment for Publication of the Community Recreation Guide Issue Statement Allocation of additional funds for the publication of the newly created Community Recreation Guide. Recommendation It is recommended"that`the City Council authorize the allocation of additional funds in amount of $19,000 from the General Fund for the publication of the spring and summer issues of the Community Recreation Guide. Financial Summary Funds required for the publication of the newly created Community Recreation Guide are not included in the 1999/2000 fiscal year budget and were not requested as part of the recently approved 1999/2000 Maid -Year Budget Amendment. it is recommended that the City Council authorize the allocation of $19,000 in additional funds from the General Fund for the publication of the spring and summer issues of the Community Recreation Guide. Background/ Discussion This past winter, the Community Newsletter and Recreation Guide was separated into two publications, the Community Recreation Guide and the Diamond Bar Community News. The funds to publish the Community Recreation Guide are not included in the 1999/2000 fiscal year budget and were inadvertently not included as part of the recently approved 1999/2000 Mid -Year Budget Amendment. The publication.of the spring and summer issues of the Community Recreation Guide will require the allocation of $19,000 in additional funds from the General Fund to the current fiscal year budget. Prepared by: Marsha Roa, Community Services Assistant CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 4:1 TO: Honorable Mayor and Members of the City Council MEETING DATE: May 2, 2000 REPORT DATE: April 27, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond (Faithful Performance, Labor & Material) for 2536 Steeplechase Lane in Diamond Bar (Lot 15 of Tract No. 30578) SUMMARY; The Owner, Thomas K. Hsu, requests the release of his Cash Deposit in Lieu of Grading Bond for improvement security as required in accordance with the Subdivision Map Act. The City Engineer finds that the Owner performed all works as shown on the grading plan on file with the City. RECOMMENDATION: It is recommended that the City Council approve the exoneration of Cash Deposit, in the amount of $5,986.80 posted with the City on December 19, 1996 and that the City Clerk notify the Owner and Surety of this action. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification _ Ordinances(s) x Other: Certificate of Deposit on file with _ Agreement(s) the City Clerk EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A Yes No by the City Attorney? _ _ 2. Does the report require a"majority or 4/5 vote? Majority 3. Has environmental impact been assessed? NIA Yes No 4. Has the report been reviewed by a Commission? _ N/A _ Yes No Which Commission? _ 5. Are other departments affected by the report? N/A No Report discussed with the following affected departments: _Yes _ REVIEWED BY: Terren e L. Belanger City Manager James DeSte Deputy City a G. iu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 2, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Exoneration of Cash Deposit in Lieu of Grading Bond (Faithful Performance, Labor & Material) for 2536 Steeplechase Lane in Diamond Bar (Lot 15 of Tract 30578). ISSUE STATEMENT Consider exoneration of Cash Deposit in Lieu of Grading Bond for improvement security as required in accordance with the Subdivision Map Act. RECOMMENDATION It is recommended that the City Council approve the exoneration of Cash Deposit, in the amount of $5,986.80 posted with the City on December 19, 1996 and that the City Clerk notify the Owner and Surety of this action. FINANCIAL SUMMARY This action has no fiscal impact on the City BACKGROUND In accordance with Section 66462 of the Subdivision MapAct, the City entered into agreement with Thomas K. Hsu to complete grading and retaining wall improvements located at 2536 Steeplechase Lane, Diamond Bar (Lot 15 of Tract 30578). The owner guaranteed faithful' performance of this agreement by posting with the City on December 19, 1996, a Cash Deposit in lieu of a grading bond for Grading Improvements. All grading and retaining walls have been inspected and approved by the City's engineer consultant, Jon Bourgeois of Hall & Foreman, Inc. on December 12, 1996. DISCUSSION The following bond is recommended for exoneration: Account Number: Certificate of Deposit Amount: $5,986.80 Surety: Vineyard National Bank - Reason: All grading and retaining wall' improvements have been completed and approved by the City. PREPARED BY.• SONYA JOE CABS DZPCBIT IN L2%0 or O RRDINe BOND (YAiTElUL PERFORKANCE, LABOR a ARTERIAL) ACR OWLEDQEMENT MM COXSZ fT OF TINXNCIAL INSTITUTION (hereinafter "rinancial Institution") hereby acknowledges that- (hereinafterM Depositor") has deposited with Financial Institution the sum of Eff Financial Institution acknowledges and agrees that the foregoing deposit stands in the name of the City of Diamond Bar, a California municipal corporation (hereinafter the "City") , and that the City is the owner of such account. No funds shall, be withdrawn from said account Without the express, written consent of thq City; provided, however, that any interest earned on the deposit shall belong to the Depositor. Financial institution further acknowledges and agrees that upon written instructions from the City, Financial Institution' shall immediately pay to —the City such amount (not exceeding, in the aggregate, the sum specified above) as may be requested by City. Financial Institution further acknowledges and agrees that such funds shall be paid to the City notwithstanding any contrary instructions that may have been given: by the Depositor. Financial Institution represents to City and warrants that the. entire amount of the principle on deposit as provided herein is insured through the Federal Deposit Insurance Corporation (FDIC) or the Federal Savings and Loan Insurance corporation (FSLIC). WHEREFORE, this acknowledgement and consent is executed this day 19 FINANCIAL INSTITUTION: CITY OF DIAMOND BAS { 21660 E. COPLEY DRIVE, SUITE 190 DL4MQND BAR, CA 91765-4177 I `� (909) 396-5671 SUPERVISIED GRADING INSPECTION CIPTIFICATE I.P198 JOB ADDRESS OT ANDTRAC N0.jt'c� "x! PER'v`NQ. OWNER i CONTRACTOR SOILS NEER'S ROUGH frRAAING eERTIFICATION I certify that the earth fills placed on the following lot(s) were installed upon competent and property prepared base material and compacted ixt compliance with requirements of Building Code Section 3317. I fiuther certify that where the report or reports of engineering geologist, relative to tl es site, have recommended tate installation of buttresses, tills or other`siwilas stabilization measures, such earthwork corstruation bas been completed in,accordance uith`the approved design. LOT NQ.(S) See report dated for compaction test data, recommended allowable soil bearing values and other' recommendations. EX]'ANSIVE SOILS (YES) (0) LOT NO. (SS) BUTTRESS FILLS (YES) (Nth) LOQ` NO. (S) REMARKS ENGINEER REG. NO. DATE Signature (and NvO- stamp) SUPER VTS1NO GRADING ENGINEER'S ROUGH GRADING CER.TIFICARO—IN I certify to the satisfactory completion of rough grading including, grading to approximate final elevations, property lines located and staked; cut and fill slopes correctly graded and located in accordance with tho approved design; swales and terraces graded ready for pa -&g, berms installed; axed required drainage slopes provided on the building pads. I further certify that where report or reports ofd an engineering geologist and/or soils engineer have been prepared relative to this site, the recommendations contained in sails reports Dave been followed in the execution of the wort:. LOT NO.(S) REMARKS ENGII'4EER REG, NO. DATE Signature (and wet -stamp) SSURERVISING9RAI7TNG EN-, EER'S FINAL GRADING CERTIFICATION I certify to the satisfactory completion: of grading in accordance with the approved plazas, All required dravxage devices have been installed; slope planting established and irrigation systems provided (where require - adequate provisions have been made for drainage of surface waters from each building site, The recommendation� r and engineering geologist (if such persons were employed) have been incorporated in the work. �� t G -tom LOT NQ,(S) f REMARKS h TGINEEit REG. Nd.—D1 leo. 047119QbATE - 11YJ. LlgililG W.4-.7 YGilli}ff - q GRADING CER7VIC-471' N BY ,THE SOILS ENGINEER AND G ,SER `QUIRED FOR ROUGH GRADE INSPEC77ONAND RELEASE 70 BUILDINGDEPARTAM, NT is 0i= (; %t, FINAL GJUDING CER270MBY77YE GRADING ENGINEER ISREQiTI FOREFIYAL GRADEINSREC770N AND RELEASE TO BZIIL TNG DERARTMEW FOR OCCtIPA)VCYOFSTRUCTuRE CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: May 2 2000 REPORT DATE: April 26, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Resolution 2000-xx"A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids." - SUMMARY: The Redevelopment Agency awarded the engineering design services contract to Norris-Repke Inc. for the Brea Canyon Road Street Rehabilitation Project between Golden Springs Drive and Pathfinder Road. This project will include .localized reconstruction, overlay and widening of unimproved areas. At this time Norris-Repke Inc. has completed the plans and specifications for the Brea Canyon Road Street Rehabilitation Project. RECOMMENDATION: That the City Council approve Resolution 2000-xx: "A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project in Said City and Authorizing and Directing the City Clerk to.Advertise to Receive Bids." LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification x Resolution(s) x Bid Specification: on file at City Clerk's - Ordinances(s) office. _ Agreement(s) Other: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City. Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? u _ N/A _ Yes T No Which Commission? 5. Are other departments affected by the report? NIA - Yes _ No R EVIEWED BY: lap Terrence L. Belanger Ja es DeStef o D d c . Liu City Manager Deputy City Manager Deputy Director of Public Works' CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 2, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution 2004-xx: "A Resolution of the City Council of the City of Diamond Bar Approving PIans and Specifications for the Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids." ISSUESTATEMENT The City desires to approve the plans and specifications in order to advertise forbids for the Brea Canyon Road' (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project. RECOMMENDATION That the City Council approve Resolution 2000-xx: "A Resolution of the City Council of the City of Diamond Bar Approving; Plans and Specifications for the Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids." FINANCIAL SUMMARY The total allocated project budget is $850,000.00 from the following sources: $500,000.00 from Redevelopment Agency $350,000.00 from Gas Tax The Engineer's Estimate for this project is $800,000.00: BACKGROUND/DISCUSSION The for the Agency awarded the engineering design services contract to Norris-Repke Inche B ea Canyon Road Street Rehabilitation Project between Golden Springs Drive and Pathfinder Road. This project will include localized reconstruction, overlay and widening of unimproved areas. Specifically, the two remaining unimproved dirt shoulders located on the east side of Brea Canyon Road just north of Via Sorrella and on the west side of Brea Canyon Road north of Pathfinder Road will have asphalt concrete pavement, curbs and gutters and sidewalk. Also, sidewalk areas requiring repair, such as the east side of Brea Canyon Road just north of Pathfinder Road, will be 1 removed and replaced as part of this project. Portions of the street missing streetlights, east side of Brea Canyon Road adjacent to the 57 Fwy, will have proposed street light improvements as well. The Project will result in Brea Canyon Road, between Golden Springs Drive and Pathfinder Road, having 4lanes (2 in each direction), a painted median, and complete curb and gutter and sidewalk improvements. At this time Norris-Repke Inc. has completedthe plans and specifications for the Brea Canyon Road Street Rehabilitation Project. Plans and specifications for the project have been prepared. Key aspects of requirements placed upon the contractor includes: ➢ Schedule to be submitted at least 10 calendar days before start of work; Traffic control plans; Notification to residents, utility owners and other public agencies; ➢ Completion of all work within 90 working days Liquidated damages of $500/day for non-performance. Tentative schedule for the project is as follows: Approval of Plans and Specifications May 2, 2000 Notice to Bidders May '8, 2000 Bid Opening May 30, 2000 Award of Construction Contract June 6 2000 Notice to Proceed June 26, 2000 End of Construction September 29, 2000 Prepared by Rose E. Manela 2 RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE BREA CANYON ROAD (BETWEEN GOLDEN SPRINGS DRIVE AND PATHFINDER ROAD) STREET REHABILITATION PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS; it is the intention of the City of Diamond Barto construct certain improvements in the City of Diamond Bar: WHEREAS, the City of Diamond Bar has prepared plans and specifications for the Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the plans and specifications for the Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project. BE IT FURTHERRESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid specifications, which said advertisement shall be in the form and content as approved by the City Attorney and a copy of this Resolution shall be contained:, in each specification package' for the work: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to 'a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bax, on or before the hour of 10:00 o'clock a.m. on the 30t" day of May, 2000, sealed bids or proposals for the Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project. Bids will be opened and publicly read immediately in the office of the 'City Clerk, Suite 100, 2,1660 E. Copley Drive, Diamond Bar, California 91765-4177. - Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, 'Brea Canyon Road (between Golden Springs Drive and Pathfinder Road) Street Rehabilitation Project." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions .of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character 1 in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rate of per, diem wages are on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such - determinations to be posted at the job site. The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions 'of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attentionis directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15' percent in the 90 days prior to the request for certificate; or B. When the number of apprentices in training in the area exceeds a ratio of one to five; or C. When the trade can show that it is replacing at least 1130 of its membership through apprenticeship training on an annual basis statewide or locally; or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established' for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such ; contracts and if other Contractors on the public works site are making such contributions. 2 The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5, and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective` bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent (10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to:him, and in event of failure to enter into such contract said cash, cashier's check, or certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and a labor and material bond in an amount equal to one hundred (100%) of the contract price for said work shall be given to secure ` the payment of claims for any materials or supplies furnished for the p y y y performance of the work contracted to he done b the Contractor, or an work or labor of an i kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation; insurance covering his employees upon work to be done under contract which may be entered into between him and. the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a Class A and/or C-12 contractor at time of award in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California, Copies of the specifications will be furnished upon application and a non -reimbursable payment of $30.00 to the City of Diamond. Upon written request by the bidder, copies of the specifications will be mailed when said request is accompanied by a non -reimbursable payment of $40.00 to cover the cost of mailing charges and overheads_ The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of Section 903 of the General Provisions, as set forth in the Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of the City Council of the City of Diamond Bar, California. Dated this 2"d day of May 2000. PASSED, APPROVED AND ADOPTED by the City Council of the City this 2nd day of May 2000. MAYOR ATTEST: CITY CLERK 11 m VICINITY MAP N.T.S. INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and City Council FROM: Terrence L. Belanger, City 9 Mana er l -P SUBJECT: ,A Resolution of The City Council of the City of Diamond Bar Proclaiming the Existence and Continuation of a Local Emergency DATE: April 25, 2000 RECOMMENDATION It is recommended that the Diamond Bar City Council adopt a resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIA INIOND BAR PROCLAIMING THE EXISTENCE AND CONTINUATION OF A LOCAL EMERGENCY". DISCUSSION: Beginning Tues. April 18, 2000, extraordinarily high velocity winds, (microburst), caused damage to public and private properties within the City of Diamond Bar: As a direct consequence of these high velocity winds and the property damage they caused, 2 cities within the Los Angeles County area, including Diamond Bar, declared local emergencies. II Damage assessment was conducted throughout the City on April 18, 2000 by City Staff and the following results were reported: Public Property loss is estimated at $50,000.00. The damage consisted of (100) broken or fallen street trees in various median and parkway locations, sidewalk repair adjacent to parkway areas, streetlights (3-5), traffic signal repair (4), street signs (30). Private property loss estimated at`$350 000.00. Damage to 60 residential properties, including roof damage (shake, tie), broken windows, trees, storage sheds, automobiles (2), wood fences,' block walls, gates. Residence on Moonlake "yellow tagged", posted for limited entry, resulting from large tree fallen onto garage structure_ Damage to commercial property (8) including signs (Diamond Bar Honda), awnings, roof damage (LA Fitness skylight). Primary areas of damage include west side of City (Golden Springs Drive, Moonlake Street, Pinefalls Avenue, Gernside Drive, Lycoming'Street, and Washington Street.) Pursuant to Ordinance .No. 2 (1991), the City Manager declared a local emergency due to windstorms on April 19, 2000. A declaration of local emergency is necessary to make local property owners eligible for low-interest rate loans from the SBA (U.S. Small Business Association), to assist them in repairing damaged property if applicable. Los Angeles County is currently gathering numbers of damage and will contact the City if there will be SBA Funding available. SBA can declare a political sub=division an emergency under the following circumstances: If 25 or more units or homes that suffered 40% or more of ' uninsured damage. SBA will not cover residents' insurance deductible. Landscaping is not covered under any declaration. UPDATED WIND -STORM INCIDENT INFORMATION: As of April 26, 2000, the following is , updated information: 90°!0 of work and clean-up is complete for Public Property. One sidewalk is in the process of being repairedat Moonlake and Pinefalls. Edison will repair damaged streetlights within two weeks. Traffic signals are repaired and all street signs have been repaired except for four and they are on order. Trash bins placed on Gemside Drive (2), Glenwick Avenue (3) for residential use until Monday, April` 24. At the request of the residents to keep the trash bins a few more days; the trash bins will be picked up on Thursday April 27, 2000 instead of originally picked up on Monday April 24, 2000. There is videography available of public' and private damage that occurred on April 18, 2000. RESOLUTION PROCLAIMING EXISTENCE AND CONTINUATION OF A LOCAL EMERGENCY (by City Council) WHEREAS, Section 8.00.050 of the City of Diamond Bar's Municipal Code empowers the City Council to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by a public calamity; and WHEREAS, said City Council has been requested by the Director of Emergency Services of said city to proclaim the existence of a local emergency therein; and WHEREAS, said City Council does hereby find: That conditions of extreme peril to the safety of persons and property have arisen within said city, caused by high velocity winds; commencing, on or about 5:00 a.m. on the I e day of April, 2000, and That the aforesaid conditions of extreme peril warrant and necessitate the proclamation of the existence of a local emergency; NOW, THEREFORE, IT IS ]HEREBY PROCLAIMED that a local emergency now exists throughout said city; and IT IS HEREBY FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the Director of Emergency Services and the emergency organization of this city shall be those prescribed by state law, by ordinances, and resolutions of this city and approved by the City Council on 2000: IT IS FURTHER PROCLAIMED AND ORDERED that said local emergency shall be deemed to continue, to exist until its termination is proclaimed by the City Council of the City of Diamond Bar, State of California." The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED AND ADOPTED this day of T, LYNDA BURGESS, City Clerk of city ofDiamond 'Bar do hereby certify that the foregoingResolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on day of , 20007 by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAINED: COUNCILMEMBERS ATTEST:' Lynda Burgess, City Clerk Section 5630 of the Government Code provides:"... The Governing body shall review, at least 4every I4 days until such local emergency is terminated, the need for continuing the local emergency and shall proclaim the termination of such local emergency at the earliest possible date that conditions warrant." RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY WHEREAS, Ordinance No. 2 (1991) of the City of Diamond Bar empowers the Director of Emergency Services to proclaim the existence or threatened existence of local emergency, when said City is affected or likely to be affected by a public calamity and the City Council is not in session; and WHEREAS, the Director of Emergency Servicesdoes hereby find that conditions of extreme peril to safety of persons and property arose in the early morning hours, on Tuesday,, April 18, 2000; caused by tornado-like winds (micro -bursts) affecting the City of Diamond Bar and the San Gabriel Valley region; and WHEREAS, the tornado-like winds caused hundreds of thousands of dollars damage to private and public property throughout the City of Diamond Bar and the San Gabriel Valley region; and WHEREAS, the City Council of the City of Diamond Bar is not in session and, cannot be immediately called into session; NOW THEREFORE, IT IS HEREBY RESOLVED AND PROCLAIMED that a local emergency now exists throughout the City of Diamond Bar; and IT IS FURTHER RESOLVED, PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, by ordinances, and resolutions of this City; and, by the City of Diamond Bar SEMS Multi -Hazard Functional Plan, as approved by the City Council, on April 20, 1999. Dated: April 19, 2000 B _ y� Terrence L. Belanger Director of Emergency Services City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AG BNDA NO. 0,10 TO: Honorable Mayor and Members of the City Council MEETING DATE: May 2, 2000 REPORT DATE: April 26, 2000 FROM: Terrence L Belanger, City Manager TITLE: APPROVAL OF CONTRACT AMENDMENT WITHIVERSIFIED PARATRANSIT, INC. FOR DIAMOND RIDE (DIAL-A-CAB SERVICES SUMMARY: In April 1995, the City established the Diamond Ride (Dial-A Cab) service to provide a reliable, useable transportation system for the elderly (60 years of age and older) and physically challenged residents of Diamond Bar. The Diamond Ride (Dial A Cab) system operates seven (7) days a week, 24 hours a day, within a designated geographic boundary and designated facilities. After a RFP process, the City Council awarded the current contract to Diversified Paratransit, Inc., on March 2, 1999, for one-year with prow 4on for annual extension(s) by mutual agreement, On March 15, 2000, Diversified Paratransit requested an extension to the contract with a re- negotiation in one-year. Though the cost of gasoline, insurance, and wage had increased this year, Diversified Paratransit had agreed to maintain the fare schedule as established in April 1,,1999. The service level provided by Diversified Paratransit has met all City requirements and has been above satisfactory based upon a recent audit of the system RECOMMENDATION: That the City Council. approves (a) the Fiscal Year 199-2000 contract amount with Diversified Paratransit, Inc. from $276,000.00 to $29$,000.00; and;) the Contract Amendment with Diversified Paratransit, Inc, for Fiscal Year 2000-2001 and ai andrizes the Mayor to sign the contract amendment. LIST OF ATTACHMENTS: EXTERNAL X Staff Report Resolution(s) Ordinance(s) Public Hearing Bid Specificati, X Other: attac SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by;a Commission? Which Commission? 5. Are other departments affected by the report? REVIEWED BY: 'k A A Deputy City X �es _ No X Y s _ No N/A Ye _ No N/A Yes _ No _ Yes X No David G. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: May 2, 2000 TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT; CONTRACT AMENDMENT WITH DIVERSIFIED PA.RATRANSIT, INC, FOR FISCAL YEAR 2000-2001 DIAMOND RIDE (DIA►IrA-CAB) SERVICE ISSUE STATEMENT: To increase and approve the contract amount for Fiscal Year 1999-2000 from $276,000.00 to $298,000.00; and to extend the contract with Diversified Paratransit, Inc. for Dial -A Cab service for Fiscal Year 2000-2001. RECOMMENDATION: That the City Council approves (a) the Fiscal Year 1999-2000 contract amount with Diversified Paratransit, Inc. from $276,000.00 to $298,000.00; and (b) the Contract Amendment with Diversified Paratransit, Inc. for Fiscal Year 2000-2001 and authorizes the Mayor to sign the contract amendment. FINANCIAL SUMMARY: The Diamond Ride (Dial -A -Cab) program is funded through Proposition A, Local Transit Funds. The current budget (1999.2000) for the Dial -A Cab system is $ 302,000.00 and the requested contract amount increase of $22,000.00 will be within the allocated/approved budget. For Fiscal Year 2000-2001, a proposed budget of $310,000.00 will be presented to the City Council. BACKGROUND: In April 1995, the City established the Diamond Ride (Dial -A Cab) service to provide a reliable, useable transportation system for the elderly (60 years of age and older) and physically challenged residents ofDiamond Bar. The Diamond Ride (Dial -A -Cab) system operates seven (7) days a week, 24 hours a day, within a designated geographic boundary and designated facilities. A copy is attached hereto as Exhibit "I." As the City's current service provider, Diversified Paratransit, Inca has been serving the community since the inception of this demand -response program. After a RFP process, the City Council awarded the current contract to Diversified Paratransit, Inc., on March 2, 1999, for one-year with provision for annual extension(s) by mutual agreement. CITY COUNCIL REPORT -Diamond Ride May 2, 2000 Page 2 of 2 DISCUSSION: The current (1999/2000) fees are $1.90 flag drop (flag drop is the wed amount charged for initiating a trip) and $1.80 per mile meter rate, with no wait time fees, and a 10% administrative fee charged by Diversified Paratransit, Inc. These fees have remained the same since the start of the contract in April 1999. With the new fiscal year (July 1, 2000) Diversified: Paratransit agreed to maintain the fare schedule established as of April 1, 1999. Diversified Paratransit has also agreed to hold the $1.80 per mile meter rate through the Fiscal Year 2000-2001. For information purpose, during this Fiscal Year 1999-2000, the average monthly trip is 1,683 and the average monthly contract expense is $24,693.91. Of the 1,683 trips, 54% of the trip is to destinations outside of Diamond Bar and 46% of the trips are within the City of Diamond Bar. The average cost per trip is $13.37 and the net cost per passenger is $11.65. Refer to Exhibit "D" for a graphical presentation. Based on the present demand of this service, we anticipate a need to increase the contract amount by an amount of $22,000.00 for the remaining fiscal year. This will increase the contract amount from $276,000.00 to $298,000.00. DESIGNATED FACILITIES: In addition to the geographic boundaries, the City has designated 28 medical/doctors' facilities. The City has also designated the Ontario Airport and Fullerton Amtrak Station as eligible destinations. Refer to Exhibit " I" for a list of designated medical facilities and eligible destination. ` PASSENGERS: The City issued a total of 1,518 Diamond Ride Identification Cards. As reflected in Exhibit "E", in 1999-2000 Fiscal Year, we have an average of 1,928 riders per month. Of all the riders who utilized the Diamond Ride (Dial -A -Cab) Services, 65% are seniors; 31% are disabled and 4% ofthe riders are either a companion rider or Holiday riders. The program is running with 29% of the riders who shared their ride. Finally, Exhibits "F" and "G" provide a summary of the current fiscal year activities and annual comparisons from Fiscal Year 1995-1996 to Fiscal Year 1999-2000. .Prepared by.- Brittany y.Brittany Do/David G. Liu AMENDMENT NO. 1 TO THE AGREEMENT FOR DIAMOND RIDE (DIAItA-CAB) SERVICES FOR 2000-2001 FISCAL YEAR This Amendment No. 1 to the City's Agreement is made and entered into this day of y 2000, between the CITY OF .DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and DIVERSIFIED PARATRANSIT, INC. (hereinafter referred to as "CONTRACTOR"). A. Recitals: (i) The CITY has heretofore entered into an agreement with Diversified Paratransit, Inc. to provide Dial -A -Cab services to the eligible elderly and persons with disabilities who reside in Diamond Bar, dated March 2, 1999 ("SAID AGREEMENT" hereinafter). A true and correct copy of which is attached hereto as Exhibit "A" (ii) CONSULTANT has requested a one-year extension proposal ("PROJECT" hereinafter), a full, true and correct copy of which is attached hereto as Exhibit "C" to extend said services for period of one (1) year. NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR: B. Amendment to Agreement: Section 20 of the original agreement is hereby amended as follows: "20. Term. The term of this Agreement shall commence July 1, 2000 and shall be extended through June 30, 2001. Each party to this Supplemental Agreement acknowledges that no representation by any party which is not embodies herein nor any other agreement, statement, or promise not contained in this Supplemental Agreement shall be valid and binding. Any modification of this Supplemental Agreement shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement as of the day and year first set forth above: APPROVED AS TO FORM: CONTRACTOR: DIVERSIFIED PARATRANSIT, INC BY: City Attorney Brian. Hunt President ATTEST: City Clerk DATE: CITY OF DIAMOND BAR Mayor DATE: EXHIBIT "A�r d Page 1 AGREEMENT DIAIrA-CAB SERVICES This agreement is made this (Idday ofLQrhA1999 between the City of Diamond Bar, (hereinafter referred to as the "CITY"), and 1) i u ass .l^ nd1 via 4rc1Y i t , (hereinafter referred to as the "CONTRACTOR"). Whereas, the CITY desires to provide Dial -A -Cab services to the elderly (60 years and older) and persons with disabilities who reside in Diamond Bar. Whereas, CONTRACTOR operates a local taxicab service and is, therefore, 'capable of providing the Dial -A -Cab service: Now, therefore, CITY and CONTRACTOR agree as follows: 1. Contract Administrators. The City Manager or authorized representative, shall be the administrator of this agreement for the City (hereinafter referred to as "City Administrator"). Brian Hunt shall administer this agreement for the contractor, and shall have the authority to bind contractor. 2. Project Description General. CONTRACTOR will pick up and transport eligible passengers upon telephone request within the hours of service identified and within the stated geographic boundaries as identified in Exhibit "C" of this Agreement. 3. Services to be Performed by CONTRACTOR CONTRACTOR is responsible for performance of each and all tasks to be performed hereinunder and in. accordance with the CONTRACTOR'S proposal attached as Exhibit "A" and the CITY'S Request for Proposals attached as Exhibit "B". Services to be performed by CONTRACTOR in connection with the subject of this agreement shall be as follows: a. Accept telephone requests from the eligible public for Dial -A -Cab service and dispatch a taxicab to the pick-up location. The taxicab shall arrive at the pick-up location within thirty minutes from the time the telephone request was received by CONTRACTOR. Only persons displaying a:Diamond Bar Diamond Ride Identification Card issued by the City are eligible for this service. b. CONTRACTOR shall coordinate shared rides to the maximum extent possible. C. CITY Dial -A -Cab passengers shall pay a set fare per trip, as determined by the CITY CONTRACTOR will invoice the CITY for each trip at the City approved taxicab meter rate in effect at that time. The total amount of, fares shall be retained by CONTRACTOR and deducted from the billing statement. CONTRACTOR may accept fare tickets, only if authorized to do so in writing by the CITY. d. CONTRACTOR shall gather ridership data and report such information to the -City Administrator on a monthly basis. More frequent reporting will be acceptable. The type of data to be collected shall be determined by the City Administrator. 4. Services to be Performed by the CITY. In connection with the service and this agreement,; the CITY shall: a. Designate hours of service and geographical boundaries of service. b_ Set public fares for the service. C. Give prompt written notice to CONTRACTOR when the City Administrator observes or otherwise becomes aware of any deficiency in CONTRACTOR'S service. 5. Changes. The CITY reserves the right to order an increase or decrease in the level of service provided with thirty- (30) days written notice. 1 ' EXHIBIT 'A" Page 2 6. Compensation and Method of l? ment The CTTY shall pay CONTRACTOR for services at the approved flag drop and per mile rate in effect at the time service is provided under this agreement, less cash fares collected by CONTRACTOR, plus an administrative fee in an amount equal to 10% of the invoice amount CONTRACTOR shall submit invoices itemizing Dial -A -Cab trips in the CITY_ Invoices will be reviewed and paid by the CITY within thirty calendar days of receipt If the CITY disputes any items on an invoice for a reasonable cause, CITY may deduct that disputed item from the payment but shall not delay payment' for the undisputed portions: 7. Retention/Review of Records. The contractor will maintain all records pertaining to the Diamond Bar Dial -A -Cab program fora period of 3 years; the City has the right to review the records during regular business hours upon reasonable notice. The City reserves the right to audit all financialrecords pertaining to the Diamond Bar Dial -A -Cab program 8. Independent Contractor. CONTRACTOR's relationship to the CITY in performance of this agreement is that of an independent contractor. The personnel performing services under this agreement shall at all times be under CONTRACTORis exclusive direction and control. CONTRACTOR shall pay all wages, salaries, and other amounts due such personnel in connection with this agreement; and shall be responsible for all reports and obligations respecting them, such as social security, income tau withholding, unemployment compensation, and worker's compensation insurance. 9. Permits and Licenses. CONTRACTOR shall maintain in force during the contract period all licenses and permits required by law for the operation of CONTRACTOR's business in Diamond Bar, including applicable business license. 10. Insurance. During the tern of this agreement, CONTRACTOR shall procure and maintain the following insurance form a company acceptable to the City as described below: A. Worker's Compensation insurance with State of California statutory limits and employer's liability insurance with limits of not less than $1,000,000 per accident. Worker's Compensation shall cover all employees and independent Contractor drivers. B. Comprehensive general liability insurance with a combined single limit - of not , less than $1,000,000 per occurrence. C. Commercial Automobile liability insurance with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall: . Include coverage of all vehicles used .in this service. 2. Name the City, its elected and appointed officials, officers, employees, and agents as additional insured. 3. Be primary for all purposes. , 4. Contain standard cross -liability provisions. CONTRACTOR shall name the CITY additional insured on said policies and shall provide evidence of such insurance. Such policies shall provide that they may not be cancelled without at least (30) days written notice to the CITY. . If Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. City at its sole option, may forthwith terminate this agreement and obtain damages from the Contractor resulting from said breach; alternatively, City may purchase such required insurance coverage, and without further notice to Contractor, City may deduct from sums due to Contractor to pay any premium costs needed to maintain insurance during performance. 2 w EXHIBIT "All Page 3 11. Worker's Compensation. CONTRACTOR certifies that it is aware of the provisions of the Labor Code of the State of California which requires every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and it certifies that it Will comply with such provisions before commencing the performance of the work of this agreement. 12. Non -Discrimination and EqualEmployment Opportututy A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulation of Cityrelating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship_ B. Contractor will, in all solicitation or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualifiedapplicantswill receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation 13. Governing Law, This contract shall be interpreted, construed and enforced in accordance with the laws of the State' of California 14. EntireAgreement, This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Contractor and City_ This Agreement supersedes all prior oral or written negotiations, representation or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the.Mayor and attested by the City Clerk 15. Mediation Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the; parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall • e final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding; whether at law or in equity with respect to any such dispute or controversy. 16. Indemn CONTRACTOR shall indemnify and hold the CITY harmless from all claims, damages or liability, including all reasonable attorneys' fees and other costs incurred in defending any claims arising " out of or in connection with the services performed by CONTRACTOR under this agreement. Such indemnity shall extend, but not be limited to, claims, damages, and liability arising from injuries or damages to person or property, provided that the obligation to indemnify shall not extend to claims, damages, or liability arising solely from the negligence or misconduct of the CITY or its officers, agents, or employees. 17. Notices. All notices herein required shall be in writing and delivered in person or sent by registered mail, postage prepaid. Notice required to be given to the MY shall be addressed as follows: Terrence L. Belanger, City Manager CITY OF DIAMOND BAR 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 3 EXHIBIT "C" 11IF_.L4%61 DIVERSIFIED PARATRANSIT, INC. 1400 EAST MISSION BOULEVARD POMONA, CALIFORNIA 91766 PHONE (909) 622-1316 FAX (909) 622-3035 March 15, 2000 Kellee Fritzal City of Diamond Bar 21660 E. Copley #100 Diamond Bar, CA 91765 Dear Ms. Fritzal: Yellow Cab Co. requests a one-year extension to our Dial -A -Cab contract. We would request this extension at the same rate as currently provided. Our gas and .insurance costs have increased dramatically this year as has the livable wage; however, we are willing to provide service for our same rate as last year with a re -negotiation in one year. Currently your cost per passenger in city is about $6.30. This cost is very low compared with other dial -a -rides primarily because of the shared ride service. Complaints have been low and demand for service is steady. We are pleased to be a benefit to the residents of Diamond Bar, Sincerely, Brian Hunt President BH/wy iEXHIBIT "I" Page 1 DIAL -A -CAB AGREEMENT FARES, HOURS, AND GEOGRAHIC BOUNDARIES OF SERVICE FARES: Fares shall be: City limits - $0.50 per trip; outside City limits, within boundaries or designated facilities - $1.50 .:per trip; Fullerton Amtrak Station and Ontario Airport - :$5.00. HOURS: The hours shall be 24 hours a day, seven (7) days a week . GEOGRAPHIC BOUNDARIES: The boundaries shall be Arrow Highway to the north;. Imperial Highway/Carbon Canyon Road to the south; Central Avenue to the east; Hacienda BouIevard/Amar/Sunset to the west. Designated facilities for $1.50: In addition, the following Medial :Facilities an Offices; d/or Doctor's Brea Community Hospital, 380: W. Central Avenue, Brea` Casa Colima, 2850 N. Garey (255 E. Bonita)' Pomona Chino Community Hospital, 5451 Walnut Avenue, Chino City of Hope, 1500 E. Duarte Road, Duarte Covina Valley Medical Building, 855 Lark Ellen, West Covina Dialysis Center, 1347 W. Garvey Avenue, West Covina EI Encante Convalescent Hospital, 555 El Encante, Industry FaothilI Presbyterian, 250 S. Grand Avenue, IGlendora Friendly Hills Medical Group, 6301 Beach Boulevard,. Buena Park Friendly Hills Medical Group, 1251 East LambertRoad, La Habra Glendora Community Hospital, 135 West Acosta, Glendora Glendora Rehabilitation Center, 435 Gladstone, Glendora Kaiser Permanente, 1011 Baldwin Park Boulevard, Baldwin Park Kaiser Permanente, 9961 Sierra Avenue, Fontana Kaiser Permanente, 441 N. Lakeview Avenue, Anaheim Kaiser Permanente, 1188 N. Euclid, Anaheim Lanterman Development Center, 3530 Pomona Boulevard, Pomona Medical Building, 927 Haven Avenue, Rancho Cucamonga Medical Offices, 412 W.Canoll`Avenue, Glendora Medical Offices, 12454 E Washington Boulevard, Glendora Neurosurgery Medical Offices, 405 E. Acosta Avenue, Glendora Nova Care, 3602 inland Empire Boulevard, Ontario Pomona Valley Hospital Medical Center, 1798 N. Garey Avenue, Pomona Queen of the Valley Hospital, 1115 S. 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CO M v- Imo+ M CQ O - C7 W r M r " �g co N `M CT O �t ci W V- O c M co -- w O O e O N ti co M co N Lq Wi I` CR C cc n co C� o C � fl- co iz INTEROFFICE MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: TERRENCE L BELANGER, CITY MANAGER RE: CIVIC CENTER RECOMMENDATIONS: SITE, PHASING AND FINANCING DATE: APRIL 24, 2000 ISSUES: Where should the proposed Civic/Community Center be sited? Should the Civic/Community Center facilities be built in phases? What is the estimated budget for the Civic/Community, Center? How can the Civic/Community Center be financed? DISCUSSSION: Site: During the first half of 1999; the City Council appointed Civic/Community Center Task Force worked diligently to make recommendations to the City Council on 1) project scope, 2) project facilities size, 3) project site and 4) project budget and financing. This report will discuss other aspects of the Task Force's recommendation. Here; the report will discuss project situs. At the conclusion of its work, the Task Force recommended four (4) possible sites for a Civic/Community Center project. The sites are Summit Ridge Park; the Diamond Bar Golf Course; the Citrus Valley Hospital property; and, the Kaiser/Permanente, property. The City Council engaged the services of Economic Research Associates to undertake a fiscal analysis of these four sites. That report was completed, in December 1999 (copy is attached). Given the financial implications of having to purchase privately owned property, the Kaiser/Permanente and Citrus Valley sites are not recommended.There is a caveat to this recommendation, however. A private development company is interested in developing the Citrus. Valley site. The proposed development will not utilize the entire pad area (16 acres). It is estimated that 4 to 6 acres may not be developed, at southern portion of the property. Walnut Valley Water District (WVWD) is interested in placing a water reservoir on the Citrus' Valley site, at the south end. site: It is probable that the reservoir will be subterranean, with turf or asphalt covering it. It would require just over an acre of land. The WVWD may also be interested in relocating it's administrative offices; perhaps, to the Citrus Valley site. The WVWD"may be interested in joint administrative facilities with.the City. As for a Civic/Community Center fitting onto, this site, it is not probable, unless the acreage is at least seven acres. Also, a necessary access. road from the south end of this property to Golden Springs Road would be very costly ($1.5 to 2 million estimated). It should be added that there would still be a cost ($12.35/ sq. ft.), associated the purchase of the private property, although the acreage would be smaller in size. If time is of the essence, the Citrus Valley site has too many unknowns for it to be recommended. The Kaiser site is not for sale. If it were, the Kaiser site would cost $3.25 million. The site is the least desirable of the four, because it is located in a commercial office park, Gateway Corporate Center. A Civic/Community Center should be located in a more visible and convenient location. The Diamond Bar Golf Course is an attractive location in terms of visibility and convenience. However, there is very high site preparation cost associated with this site ($6.8 million). This site is not desirable, if time is of the essence. It would take time to resolve any issues related to the golf course site, both with the County of Los Angeles (owner) and American Golf Corporation (operator). Summit Ridge Park, the fourth site analyzed, is owned by the City of Diamond Bar. Consequently, there are no property acquisition costs, related to this site. The site is located at the corner of Grand Avenue and Summit Ridge Drive. The north and west sides of the site are surrounded by publicly owned parkland and/or open space. The east side is bounded by Summit Ridge Drive, The south side is bounded by Grand Avenue. The site is approximately twenty-six (26) acres in size. Twelve of the acres are developed parkland. Fourteen of the acres are undeveloped. Recently, the City was deeded three hundred fifty (350) acres of open space land and ten (10) acres of parkland: The ten acres of parkland are located at the north, northwest and west sides of the existing twenty-six acres. The total acreage of the park will be thirty-six acres, with twenty-four undeveloped. A seven acre pad. would be prepared on the undeveloped portion of the park (north and northwest). Access to the pad would line up with Shotgun and proceed along the west ridge of the park. The Civic/Community Center pad would not be directly accessible from Summit Ride Drive Site re ar t' t Rid— p p a ion cos s associated with the Summit Ridge Park are about $ 1 million. CIVIC CENTER APRIL 24, 2000 PAGE THREE Site: The Summit Ridge Park site is available immediately. There is one caveat, however. The County of Los Angeles has reversion rights, related to Summit Ridge. While a Community Center and Library may be deemed appropriate park uses, the County would likely have to approve the City Hall as an appropriate park use. It is not believed that this is a problem. No current park elements will be eliminated, by the Civic/Community',Center`project. Further, the park would continue to be available, during construction. This site is highly visible and convenient. All the discussed factors make the Summit Ridge Park site the recommended location for the Civic/Community Center complex. Civic/Community Center Costs/Budget: The City has decided that the Civic/Community Center shall consist of three facilities: community/senior center; library; and, city hall. The Task Force recommended an 18,400 sq. ft. community center, a 20,900 sq.ft. library and a 25,000 sq. ft. city hall. The estimated design, site preparation and construction costs are: Facility Site Prep/EIR. Construction Total Community/ Senior Cntr $1.1 M. $.3.50 m. $ 4.60 m. Library $0;0 M. $ 4.27 m. $ 4.27 m. City Hall$0.0 M. 6.72 m. $6.72m. Total $1.1 M. $14.49 m. $15.59 M. The construction cost includes cost estimates for architect/engineer, furniture/fixtures/equipment, construction management and contingency (see attached consolidated construction costs estimates table). An environmental impact report would need to be completed at an estimated cost of $100,000. The total cost for a community/senior center and library is $8.87 million. Before the constructing a library, the City and the County would need to agree on library construction cost sharing and increased library service; levels. r- CIVIC CENTER APRIL 24, 2000 PAGE FOUR Project Financing: The Civic/Community Center project will range in cost from $4.6 million (community/senior center), to _$8.87 million (community/senior center and library) to, $15.59 million (community/senior center, library and city hall).. The following is the recommended funding breakdown for a community/senior center at Summit ridge Park: Total Project Costa $4.6 million Funds:• General: $2.50 million Parks/Facilities: $1.00 million Prop. A $0.50 million CDBG $0.50 million Air Quality: $0:05 million Library: $0.05 million Total: $4.60 million With the recent adverse District Court of Appeals decision, regarding the validity of the Economic Revitalization Area Plan, the Diamond Bar Redevelopment Agency may not be able to provide financial assistance in the construction of the community/senior center, the library or any other community facility (sports complex, swimming pool,;etc.). The Redevelopment Agency is prohibited from expending monies on the construction of a city hall facility. Consequently, the funding of other community facilities would need to be voted upon by the people of Diamond Bar, at either general obligation bond election or a benefit assessment district election. RECOMMENDATION: It is recommended that the City Council approve the following: 1. Designate Summit Ridge Park as the site for the Civic/Community Center complex. 2. Design the three facilities Civic Center (community/senior center, library and city hall) so that it can be constructed in phases. 3. Approve the funding and construction of the community/senior center as Phase I.of the Civic/Community Center, in the amount of $4.6 million. I 12/03/99 15:40 01310 -478 1950 ` EGON RES, CAPITAL HAPROVEMENT COSTS Construction In order to determine base construction costs for each of the proposed facilities, ERA used standard cost -class classifications designated by the Marshall' and Swift valuation service. By applying base costs from the Marshall -Swift classifications and adding other additional costs involving designiprocess fees, furniture, fixtures and equipment costs, construction management, permits, contingency and cost escalation, ERA has derived the following construction costs.' These costs do not include land purchase, grading, infrastructure, roads or financingcosts. Facility Area (s f.) Class/Type CosVs f. Base Cost Community/Senior Center 18,400 Class C $125,34 $2,306,256 Excellent Library 20,930 Class A` $136.05 $2,847,527 Good Gymnasium 4,775 Class C $111.25 $1,087,469 Excellent r Swim Center 10,695 Class A -B ' $119.25 $1,275,379 Good City Hall . 25,000 Class A ` $179.61 $4,490,250 Excellent Performing Arcs Center25,000 Class A ; $199.74 $4,993,500 Excellent r Source: Economics Research Associates and Marshall and Swift Valuation Service Phasing The following table illustrates the broad phasing options: Phase IA , Community/Senior Center $3,455,481 Library 4,263,678 Gymnasium 1.635.650 Sub -total $9,354,809 Phase IB Swum Center $1.916 �28 Sub -total Phase I (A and B) $11,271,037 Economics Research A-meiatcs C A f. Pare ERA No. IV. 58 r «. 10,000 ' ( @ 1.00% of BCC) 28,475 ERA Project No. 13258 Sub -Total Construction Costs 3,583,646 Sub -Total (Including 10% Contingency) City of Diamond Bar - 3,942,010 Cost Escalation 11 /03/1999 4.00% for 2 years) Table III -VII City of Diamond Bar Community Facilities Construction Cost Consolidated Construction Cost Estimates $ 4,263,678 $ (Not Includi^g land purchase, grading, infrastructure, roads or financing costs) Sports Complex Phase IA: Gymnasium (9,775s.f) Community/Senior Center (I8,400s.f,) Cost/s.f. f -Base Construction Costs (BCC) $ 2,306,256 -Furniture, fixtures and equipment ( @ 12.00% of BCC) ( @ 276;751 130,496 -Architecture and Engineering/Bid Docs. ( @ 12.50% of BCC) -Architecture and Engineering/Bid Docs. 288,282 12.501/o of BCC) -Construction Management 10,000 Permits (@ 1.00% of BCC) 23,063 a (C ° 1.00% ) of BCC Sub -Total Construction Costs h 2,904,351 Sub -Total (Including 10% Contingency) ub-Total (Including 10% Contingency) 1,512,251 3,194,786 Cost Escalation ( @ 4.00% for 2 years) $ 3,455,481 Construction Cost Construction Cost $ 3,455,481 $ 188 $ 1,635,650. Library (20,930s.f.) Sports Complex Phase 1B: Swim Center (10,695s.f.) Cost/s.f. -Base Construction Costs (BCC) y - $ 2,847,527 -Furniture, fixtures and equipment ( @ 12.00% of BCC) 341,703 { @ -Architecture and Engineering/Bid Docs. ( @ 12.50% of BCC) 355,941 -Construction Management 10,000 -Permits ( @ 1.00% of BCC) 28,475 Sub -Total Construction Costs 3,583,646 Sub -Total (Including 10% Contingency) 3,942,010 Cost Escalation ( @ 4.00% for 2 years) $ 4,263,678 Construction Cost $ 4,263,678 $ E, 204 Sports Complex Phase IA: Gymnasium (9,775s.f) Cost/s.f. r -Base Construction Costs (BCC) S 1,087,469 -Furniture, fixtures and equipment ( @ 12.00% of BCC) 130,496 -Architecture and Engineering/Bid Docs. ( @ 12.501/o of BCC) 135,934 -Construction Management 10,000 -Permits a (C ° 1.00% ) of BCC 10,875 h Sub -Total Construction Costs 1,374,773 Sub -Total (Including 10% Contingency) 1,512,251 Cost Escalation ( @ 4.00% for 2 years) $ -1,635,650 Construction Cost $ 1,635,650. $ Sports Complex Phase 1B: Swim Center (10,695s.f.) Cost/s.f. y - -Base Construction Costs (BCC) $ 1,275;379 -Furniture, fixtures and equipment { @ 1.2.00% of BCC) 153,045 -Architecture' and Engineering/Bid Docs. { @ 12.50% of BCC} 159,422 -Construction Management 10,000 ERA Project No. 13258 Cit} of Diamond Bar' 11/03/1999 City Hall (25,000s.C) Cost/s.f. -Base Construction Costs (BCC) $ 4,490,250 -Furniture, fixtures and equipment (@ 12.00% of BCC) 538,830 -Architecture and Engineering/Bid Docs. ( @ 12.50% of BCC) 561,281 -Construction Management 10,000 -Permits (@ 1.00% of BCC) 44,903 Sub -Total Construction Costs 5,645,264 Sub -Total (Including 10% Contingency) 61209,790 Cost Escalation (@ 4.00% for 2 years) $ 6,716,509 Construction Cost $ 6,716,509 $ 269 Performing Arts Center (25,000s.f.) Cost/s.f. -Base Construction Costs (BCC) $ 4,993,500 -Furniture, fixtures and equipment ( @ 12.00% of BCC) 599,220 -Architecture and Engineering/Bid Docs. ( @ 12.50%° of BCC) 624,188 -Construction Management 10,000 -Permits ( @ 1.00% of BCC) 49,935 Sub -Total Construction Costs 6,276,843 Sub -Total (Including 10% Contingency) 6,904,527 Cost Escalation ( @ 4.00% for 2 years) $ 7,467,936 Construction Cost $ 7,467,936 $ 299 Source: Economics Research Associates a "ij REDEVELOPMENT AGENCY OF TAE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS APRIL 18, 2000 llt� 1. CALL TO ORDER: Chairman Huff called the meeting to order at 8:32 p.m. in the South Coast' Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Ansari, ` Herrera, O'Connor, Vice Chairman Chang and Chairman Huff: Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano Deputy City Manager; David Liu, Deputy Director of 'Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications &'Marketing Director, and Lynda Burgess, Agency Secretary. 2- PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: AM/Ansari moved, AM/O'Connor seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang, Chair/Huff NOES AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS. - None 3.1 APPROVED MINUTES - Regular Meeting of April 4, 2000 - as submitted. 3.2 APPROVED VOUCHER REGISTER - dated April 18, 2000 in the amount of $1,502.46. 4. PUBLIC HEARINGS: None 5: OLD BUSINESS: Nene 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS None 8. ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 8:36 p.m. ATTEST: LYNDA BURGESS, Agency Secretary Chair 4 kri:�� —a ENT €t%ctC 1.1-AKOND BAR �. REP-��f�F�:�.F"PUN MAT 1: i CA/271210M 10:15:04 tLM DLE Tlfl, 05 tf ` rYf EPA. T i h3°i f. rF T Lrn•T ROT Rs €,! r>r 1, v sFF F;?!'L 3"iv.i':t�;�S ;fie r`5 F�fj {� •-C - .. .� ,�., v,§ Ft k'...avFia 3ir}FC DAT L.h�,i�l', IPI _ . .. .. �3f rti fi ti -__LIE a s T - r -• Oil '8 %MOLDZERIC TO; t._ _, iL r�i OE CLUBr _ A1074 1.0-421 Trl nTAi .00 Tr, kichmn. I OT 00 Ni t t ti? : 0i rr4s.11F -' ? S. �4 a 11 .'rL �` � ,F-'., F 0. F:—t t n f l-Lla�3 vlel i Gia :. , ' z TITAILrzr riIDOS x. = vv .. 135.77 I SCC _, .- .+ Yff r 3 :r: nyr •� ul-7 IL F wt t285. ? �F 203,2 65,�, I I i II I DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT AGENDA N0. TO: Terrence L, Belanger,Executive Director MEETING DATE: May 02, 2000 REPORT DATE: April 18, 2000 FROM: Linda G. Magnuson, Finance Director4` .TITLE: Treasurer's Report -March 31, 2000 ; SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of March 2000. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) _ Other: _ Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? 2. Does the report require a majority vote? Yes - No 3. Has environmental impact been assessed? N/A Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: Terrence L. Be er Linda G. Magn s� sM Executive Dire r Finance Director i' DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: March 07 2000 TO: Chairman and Members of the Board FROM: Terrence L. Belanger, Executive Director SUBJECT: Treasurer's Statement = March 31, 2000 ISSUE STATEMENT: Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency Board's review and approval, RECOMMENDATION: Approve the March 2000 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of March 2000. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY; Linda G. Magnuson DIAMOND BAR REDEVELOPMENT AGENCY. TREASURER'S MONTHLY CASH STATEMENT March 31, 2000 B�G111I1�G Tr+iSFERS €t�r11�G r . � BALAl�10E `RECEIRTS 1)151}i�112S�iilEbl� _ 1N (OUT�a, =BAI�A[VC� REDEVELOPMENT AGENCY CIPFD $1,181,012.85 $65,287.82 $66,347.32 $1,180,953,35 LOW & MOD INCOME HOUSING FD - - REDEVELOPMENT DEBT SVC FD - TOTALS $1,181;012.85 $65,287.82, $65,347.32 $0.00 $1,180,953.35 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $160,326.31 TOTAL DEMAND DEPOSITS $160,326.31 INVESTMENTS TIME CERTIFICATES 1,020,627.04 LOCAL AGENCY INVESTMENT FD 0.00 TOTAL INVESTMENTS $1,020,627.04 TOTAL CASH $1,180,953.35 Note; The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gate This agreement requires the Agency to invest $983,040,50 in a Time Certificate of Deposit. The agreement provides that the developer guarantee the current LAIF investment yield, L.A.I.F - Effective Yield for March 2000 5.851% Certificate of Deposit Yield (11/11/99-05/10/001 4.55090 4V1W /A a4rr� Terrence L Belanger, Treasur r