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03/21/2000
Tuesday, March 21, 2000 6:30 p.m. — Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Debby O'Connor Mayor Fro Tem Eileen Ansari Council Member Wen Chang Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment; assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minunum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at Vffirw.CityofDiamondBar.com Please refrain from smoking, ea; The City ofDiamond Bar uses recyc drinking in the Council ,Chambers. )er and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Har City Council. A request to address the Council should be submitted in person to the City Clerk As a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting; persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount oftime allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a Positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may ad on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe stalfthereo� tending to interrupt the due and orderly course of said meeting B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between:8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 2000-21 Next Ordinance No. 02(2000) 1. CLOSED SESSION: None 2. CALL TO ORDER: 6:30 p.m., March 21, 2000 PLEDGE OF ALLEGIANCE Mayor INVOCATION,: lot Councilor Dan Stevenson, Church of Jesus Christ of Later Day Saints ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA-: Mayor 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAN7ATIONS: 3B CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. PUBLIC CONMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please Complete p p give it to the City Clerk - (completi_a...Speaker's Card and on of this form is voluntary); There is a five minute maximum time limit when addressing the City Council. 5 SCHEDULE OF FUTURE EVENTS`: 5.1 PARKS AND RECREATION COMMISSION-- March 23,, 2000 - 7:00 p.m., AQMD Board Bearing Room, 21865 E. Copley Dr. 5.2 PLANNINGCOMMISSION - March 28 2000 7:00 p.m., AQMD Auditorium., 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING April 4, 2000 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 'CENSUS DAY'- April 1, 2000 - CENSUS TOWN HALL MEETING -` CABLE BROADCAST DATES-- March 13, March 20, March 27 and April 3, 2000 at 5:00 p.m., Channel 12 MARCH 21, 2000PAGE 2 5.5 CITY BIRTHDAY PARTY - April 9, 2000 - 12:00 6:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr.. 5.6 COMPOSTING WORKSHOP - April 15, 2000 - Sycamore Canyon Park - 10:00 a.m. - 12:00 p.m. - 22,930 Golden Spgs. Dr. 5.-7 SPRING 'CLEANUP - April 22, 2000 - Bulky Item Pickup 6.' CONSENT CALENDAR,: 6.1 APPROVAL OF MINUTES: 6.1.1 Census Town Hall Meeting, February 26, 2000 - Approve as submitted. 6.1.2 Study Session of March 7, 2000 - Approve as submitted, 6.1.3 Regular Meeting of March 7, 2000 - Approve as submitted. 6.1.4 Special Joint Meeting of March 8, 2000 with the Board of Trustees of Walnut Valley Unified School District - Approve as submitted. Requested by: City Clerk 6.2 VOUCHER REGISTER - Approve Voucher Register dated March 21, 2000 in 'the amount of $954,323.07. Requested by: Finance Division 6.3 REDUCTION OF LANDSCAPE AND IRRIGATION BOND (FAITHFUL PERFORMANCE AND LABOR & MATERIAL)' FOR TRACT 32400 (STANDARD PACIFIC) - Standard Pacific has requested a reduction in security amount (surety bond) commensurate with progress of work for landscape and irrigation improvements required in accordance with the subdivision agreement for Tract No. 32400. They have satisfactorily completed a substantial amount of the work. Recommended Action: It is recommended that. the City Council approve reduction: of Bond' No 111 3331 7617, Landscape and Irrigation, from $369,846 to $184,923 (50%) and direct the City Clerk to notify the Principal and Surety of these actions.. Requested by Engineering Division 6.4 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE NO MARCH 2.1, 2000PAGE 3 LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 - Government Code Section 34090 provides that, "with the approval of the legislative body by resolution and the written consent of the city attorney the head of a city department .may destroy any city record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required." Destruction of the materials referenced in Exhibit "A" attached to the proposed resolution is determined necessary in order to conserve storage space and reduce staff time, expense and confusion in handling information and informing the public. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX approving the destruction of certain records which are no longer required: as provided by Government Code Section 34090. Requested by City Clerk 6.5 RESOLUTION NO. 2000 -XX_: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING MULTI -WAY STOP SIGNS AT THE INTERSECTION OF SUMMITRIDGE DRIVE AND THUNDER TRAIL There has been concerns raised ,by residents in the vicinity of Summitridge Dr. and Thunder Trail regarding speeding and sight visibility. The area is generally of hilly terrain with both horizontal and vertical curvatures. This intersection was investigated regarding the concerns reported and the Traffic and Transportation Commission recommends multi -way stop signs. Recommended Action: It is recommended that the City Council approve and adopt Resolution No. 2000 -XX installing Multi -way Stop Signs at the Intersection of Summitridge Dr. and Thunder Trail. Requested by: Engineering Division 6.6 FIRST READING ORDINANCE NO. XX(2000): AN ORDINANCE OF THE CITY COUNCIL OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 99-1 AND SUBDIVISION ORDINANCE NO. 99-1 AND THEREBY AMENDING THE DIAMOND BAR MUNICIPAL CODE - Development Code Amendment No. 99-1 and Subdivision Ordinance Amendment No. 99-1 were presented to Council at a duly noticed public hearing on .March 7 2000 At that time, Council consideredpublic testimony,. staff's analysis and the Planning Commission's recommendation to approve the presented amendments and directed staff to prepare an ordinance adopting the recommended amendments. MARCH 21, 2000 PAGE 4 Recommended Action: It is .recommended that the City Council approve first reading by' title only and waive full reading of Ordinance No. OX (2000) for Development Code Amendment No. 99-1 and Subdivision Ordinance No. 99- 1 and adopt Negative Declaration No. 99-9. Requested by: Planning Division 6.7 AWARD OF CONTRACT FOR CONSTRUCTION OF SKATEPARI{ AT PETERSON PARK On February 16, 2000, staff began advertising for bids for construction of the skate park at Peterson Park. Five contractors submitted seated bids, which were opened and publicly read on March 14. Bid prices ranged from a low of $282,884 to a high of $322,054.97. The lowest responsive bidder is 4 -Con Engineering. They have completed one skate park in the last year and are currently working on another. References have been checked and this contractor is highly recommended for this type of project. The contractor's license has also been: checked and it is active and clear, Recommended Action: It is recommended that the City Council award a contract for construction of a Skate Park at Peterson Park to 4 -Con Engineering in the amount of $282,884, plus a contingency amount of $28,300 (10%) for a total authorization of $311,184. It is further recommended that the City Council allocate $150,000 in additional funding for this project from the proceeds of the sale of Prop. A funds approved in September, 1999. Requested by: Community Services Division 6.8 AWARD OF CONTRACT FOR CONSTRUCTION INSPECTION SERVICES FOR THE SKATE PARD PROJECT AT PETERSON PARK - If Council awards a public works contract for construction of a Skate Park at Peterson Park, then it will be necessary to secure the services of an inspector. D & J Engineering is currently under contract.with'the City as the provider of these services. Since the contract with D & J Engineering exceeds $15,000, it is necessary to obtain Council approval to extend the amount of the contract. D & J has been the inspector on numerous park improvement projects in the City and has consistently done an excellent job. Recommended Action: It is recommended that the City Council award a contract for inspection services for construction of a Skate Park at Peterson Park to D & J Engineering in the amount of $6,250, plus a contingency amount of $625 ('10%), for a. total authorization of $6,875, and authorize the City Manager to execute the MARCH 21, 2000 PAGE 5 purchase order for said. amount. Requested by: Community Services Division 6.9 CHANGE ORDER ##1 TO CONTRACT WITH PURKISS ROSE --RSI FOR DESIGN OF SKATEPARK IN DIAMOND BAR After Council approval on November 23, 1999 of the conceptual plan for the Skate Park to be constructed at Peterson Park, staff requested that the consultant, Purkiss Rose -RSI, expedite completion of the construction documents. The design team worked evenings and weekends and completed the construction documents on December 10, 1999. The overtime work by the design team, which totaled $4,850, was not included in the original: contract amount of $22,500. Approval of Change Order #1 will authorize staff to pay the additional $4,850 of overtime work to the consultant. Recommended Action. It is recommended that the City Council approve Change order ##1 to the contract with Purkiss Rose -RSI for design of the Skate Park in the amount of $4,850, resulting in a total contract authorization of $27,,350. Requested by Community Services Division 6.10 TRANSPORTATION DEVELOPMENT ACT (TDA) ALLOCATION FOR FISCAL YEAR 1999-20001 - For FY 99-00, the L.A. County Metropolitan Transportation Authority allocated $23,841 to the City for construction of various pedestrian and bicycle -related facilities and projects. To date, the City has reserved these funds with the County Auditor Controller for a total of $87,003 (FY 95-96, 96-97, 97-98 and 98-99). FY 99-00's allocation of $23,841 will bring the City's SB 821 fund balance to $11-0,844. However, the City is only permitted to accumulate funds for up to 3 years, and to date' has, been reserving these funds for the Brea Canyon Rd. Class I Bikeway/Streetscape Improvements Project. A budget adjustment is recommended for the Golden Spgs. Dr./Lemon Ave. Street Improvements Project to expend the FY 95-96 allocation and prior carry. -over interests. Upon approval by Council:, the adjusted fund reserve balance for TDA Article 3 (SB 821) will be $90,427, and the Golden Spgs. Dr/Lemon Ave. Street Improvements Project budget will be adjusted to reflect this additional funding source and reduce the Redevelopment Agency's contribution. Recommended Action: It is recommended that the City Council (a) reserve the City's $23,841 TDA Article 3 (SB 821) allocation for FY 99-00 (b) approve the budget MARCH 21, 2000PAGE '6 adjustment for the Golden Spgs. Dr./Lemon Ave. Street Improvements Project. Requested by Engineering Division 6.11 EXTENSION OF VENDOR SERVICES FOR PRINTING SERVICES - The City has utilized Reinberger Printwerks, Inc. to provide printing services for City business cards, stationery, and forms for a total of $11,200 for the current fiscal year. In addition, the contract to publish the spring and summer issues of the Community Recreation, Guide has been awarded to Reinberger. The City's Purchasing Ordinance limits the City Manager's purchasing authority to $15,000. The combination of these printing services would bring the total expenditure up to $35,000 for the current fiscal year, exceeding the City Manager's purchasing authority. Funds for these services are already included in the 99--00 fiscal year budget. Recommended Action: It is recommended that the City Council authorize additional work to be performed by Reinberger Printwerks, Inc, in an amount not to exceed $35,000 for FY 99-00. Requested by: Community Services Division: 6.12 AWARD OF INSPECTION SERVICES FOR TRACT 52267 IMPROVEMENT PROJECTS - At the February 2, 1999 meeting, Council awarded plan check services for Tract 52267 improvement plans and final tract map to Charles Abbott Associates. For consistency and continuity, the City has assigned inspection services for private development improvements to the on --call firm that has completed the plan checking services for those improvement plans. Recommended Action: It is recommended that the City Council award the inspection services for Tract 5226' improvement projects to Charles Abbot Associates in an amount not -to, -exceed $46,929.35,. Requested by', Engineering Division 6.13 RESOLUTION NO. 2000 -XX: A RES,OLUTiON OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. APPROVING THE INSTALLATION OF MULTI -WAY STOP SIGNS AT THE T -INTERSECTIONS OF PRESADO DRIVE/CHESTNUT CREEK ROAD, CHESTNUT CREED ROAD/TIERRA LOMA DRIVE (NORTH AND BELLA PINE DRIVE/CLIFFBRANCH DRIVE - The City received requests from residents to study the need for multi -way stop signs at the T -intersections on Chestnut Creek Rd. and its continuation, Bella Pine Dr. These intersections have been discussed by the Traffic &d Transportation Commission, including public input, and MARCH 21, 2000 PAGE 7 are now forwarded to Council with the Commission's recommendations. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX approving the installation of multi -way stop signs at the T - intersections of Presado Dr./Che8tnut Creek Rd., Chestnut Creek Rd./Tierra Loma Dr. (north) and Bella Pine Dr./Cliffbranch Dr. Requested by: Engineering Division 6.14 AWARD OF CONTRACT TO COTTON/BELAND/ASSOCIATES, INC. FOR PREPARATION OF REVISION TO THE HOUSING ELEMENT OF THE GENERAL PLAN - State Law requires periodic revisions to the Housing Element of the City's General Plan. Approvals to engage a housing program consultant to prepare a Housing Element for the 2000-2005 planning period is requested. Recommended Action: It is recommended that the City Council approve a contract for professional planning services with Cotton/Beland/A5sociates, Inc. in the amount of $29,580 and authorize the Mayor to execute said contract. Requested by: Planning Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 8. OLD BUSINESS: None 9. NEW BUSINESS: 9.1 APPROVAL OF LEASE FOR SHERIFF DEPARTMENT SERVICE CENTER To provide for more efficient Sheriff services to the community, the Sheriff's Department has requested to open a service center located in the City and proposed to staff the Center with Sheriff Volunteer workers to provide information regarding various programs, including Kid Print, Asian Task Force, Community Watch and Explorer Program. In addition, the Sergeant, Team Leader, Community Relations Officer and Asian Liaison Officer will all have hours at the Service Center for the community. The Center will have three computers available for all D.B. deputies to prepare reports. Currently, Deputies must return to the Walnut/Diamond Bar Station to prepare reports. MARCH 21, 2000 PAGE 8 Recommended Action: It is recommended that the City Council (1) approve a lease agreement with Southland Management for the Sheriff's Department Service Center at 23449 Golden'Spgs. Dr. in the amount of $1,500 per month ($1,225 rent and $275 CAM) and authorize the Mayor to sign said Agreement and (2) approve the necessary budget adjustment for rent, services and supplies. Requested by: City Manager RECESS TO REDLWWPMENT AGENCY Next Resolution No. RA. 2000-01 1. CALL TO ORDER: Chairman ROLL CALL: AgencyMembers Ansari, Herrera, ©'Connor, VC/Chang, C/Huff 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agen:cv. 3 CONSENT CALENDAR' 3.1 APPROVAL; OF MINUTES - Regular Meeting of March 7,- 2000 - Approve as submitted. Requested. by; Agency Secretary 3.2 VOUCHER REGISTER Approve Voucher Register dated March 15, 2000 in the amount of $37,574.77. Requested by: Finance' Division 4. PUBLIC HEARINGS: None 5. CLD BUSINESES: None 6. NEW BUSINESS: None MARCH 21, 2000 PAGE 9 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting, 12. ADJOURNMENT: CITY OF DIAMOND BAR 9 QUICK CAPa MINUTES MARCH ` 21, 2000 1. CLOSED SESSION: None 2. CALL TO ORDER. Mayor O'Connor called the meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Council Member Herrera 3A. No M INVOCATION: 1" Councilor Dan Stevenson, Church of Jesus Christ of Later Day Saints ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Marks Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications ,& Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: No changes. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: CITY MANAGER REPORTS AND RECOMMENDATIONS PUBLIC COMMENTS: Dennis Watson, Ontario International Airport. Jim Robertson, President, Friends of Ontario International Airport - invited Council and citizens to visit the airport as guests of the Friends of Ontario Airport. Bob Tracer, Executive Vice President, Ontario Chamber of Commerce, member of the Friends of Ontario International Airport. Bill Ruh, Council Member, Montclair, member of the Friends of Ontario International Airport - Dr. Larry Rhodes Has not received a census form. Others have complained about the racist content of the census short form. Asked the City to do something about individual's use of pagers ;and cell phones in public places Clyde Hennessee - Concerned about agenda item 6.6 -didn't know what this was about. MARCH 21 2000 PAGE 2 Martha Bruske Jeff Koontz, Executive Director, D.B. Chamber of Commerce - AnnouncedChamber's Casino night on April 8, 2000. Dick Farrell re Lanterman Sue Sisk - Concerned about mosquito abatement. Talked about Lanterman. 5. SCHEDULE` OF FUTURE EVENTS: 5.1 PARKS AND RECREATION COMMISSION - March 23, 2000 - 7:00 P.M., AQMD Board Hearing Room, '21865 E. Copley Dr. 5.2 PLANNING COMMISSION - March 28, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING - April 4, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 CENSUS DAY - April 1, 2000'- CENSUS TOWN FALL MEETING -- CABLE BROADCAST DATES - March 13, March 20, March 27 and .April 3, 2000 at 6:00 p.m., Channel 12 5.5 CITY BIRTHDAY PARTY - :April 9, 2000 12:00< 6:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 5.6 LANTERMAN TOWN MALL MEETING - April 8, 2000 -- 10 a.m. to I p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.7 COMPOSTING WORKSHOP - .April 15, 2000 Sycamore, Canyon Park - 10:00 a.m. - 12`:00 p.m - 22930 Golden. Spgs. Dr. 5.8 SPRING CLEANUP - April 22, 2000 - Bulky Item Pickup 5.9 7 t ANNUAL FRIENDS OF THE LIBRARY WINE SOIREE - APRIL 30, 2000, 4 7 p.m. 6. CONSENT CALENDAR: Moved by C/Huff, seconded by MPT/Ansari to approve the Consent Calendar, with the exception of Items No. 6.1.3, 6.6, 6.7, 6.9, and 6.13. Motion carried 5-0 by the following Roll Call vote; 6.1 APPROVER MINUTES, 6.1.1 Census Town Hall Meeting, February 2`6, 2000 - As submitted. 6.1.2 Sturdy Session of March 7, 2000 - As submitted (C/Herrera abstained from approval) 6.1.3 Regular Meeting of March 7, 2000 As amended (Herrera abstained from approval). 6.1.4 Special Joint Meeting of March 8, 2000 with the Board of Trustees of Walnut Valley Unified School District As submitted (C/Huff abstained from approval) 6.2 APPROVED VOUCHER REGISTER - dated March 21, 2000 in the amount of $954,323.07. (M/O'Connor recused herself from approval of Capitol Plaza Halls, $1,790,p P.O. 9590, MARCH 21,;2000 PAGE`S $440; Direct Connection, $475,63; P.O. 9770, $7,275; P.O. 9728, $1,686.29; P.O. 9009, $321.30; P.O. 9463, $17,852.82 and P.O. 8883, $5.99 due to a potential conflict of interest regarding the Lanterman Forensic Expansion Project). 6.3 REDUCED LANDSCAPE AND IRRIGATION BOND (FAITHFUL PERFORMANCEAND LABOR & MATERIAL) FOR TRACT 32400 (STANDARD PACIFIC) Bond No. 111 3331 7617, Landscape and Irrigation, from $369,846 to $184,923 j50%) and directed the City Clerk to notify the Principal and Surety of these actions 6,4 ADOPTED RESOLUTION NO. 2000-21: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. APPROVING THE DESTRUCTION BY THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090. 6.5 ADOPTED RESOLUTION NO. 2000-22: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING MULTI -WAY STOP SIGNS AT THE INTERSECTION OF SUMMITRIDGE DRIVE AND THUNDER TRAIL. 6.8' AWARDED CONTRACT FOR CONSTRUCTION INSPECTION SERVICES FOR THE SKATE PARK PROJECT AT PETERSON PARK - to D & J Engineering in the amount of $6,250, plus a contingency amount of $625 (10o), for a total authorization of $6,675, and authorize the City Manager to execute the purchase order for said amount.' 6.9 TRANSPORTATION DEVELOPMENT ACT' (TDA) ALLOCATION FOR FISCAL YEAR 1999-2000 - reserved the City's $23,843 TDA Article 3 (SB 821) allocation for FY 99-00 and approved a budget adjustment for the Golden Spgs. Dr./Lemon Ave. Street Improvements Project. 6.11 APPROVED EXTENSION OF VENDOR SERVICES FOR PRINTING SERVICES - authorized additional work to be performed by Reinberger Printwerks, Inc. in an amount not to exceed $35,000 for FY 99-00.. 6.12 AWARDED CONTRACT FOR INSPECTION SERVICES FOR TRACT $2267 IMPROVEMENT PROJECTS - to Charles Abbot Associates in an amount not -to -exceed $46,929.35. 6.14 AWARDED CONTRACT TO COTTON/BELAND/ASSOCIATES, INC FOR PREPARATION OF REVISION TO THE HOUSING ELEMENT OF THE GENERAL PLAN - in the amount of $29`,580 and authorized the Mayor to execute said. contract. MATTERS WITHDRAWN FROM CONSENT CALENDAR: MARCH 21, 2000 PAGE 5 plan for the Skate Park to be constructed at Peterson Park, staff requested that the consultant, Purki8s Rose - RSI, expedite completion of the construction documents. The design team worked evenings and weekends and completed the construction documents on December 10, 1999. The overtime work by the design team, which totaled $4,850, was not included in the original contract amount of $22,500. Approval of Change Order #1 will authorize staff to pay the additional $4,850 of overtime work to the consultant. Moved by C/Chang, seconded by C/Huff to approve Change Order #1 to the contract with Purkiss Rose -RSI for design of the Skate Park in the amount of $4,850, resulting in a total contract authorization of 527,350. Motion carried 5-0 by the following Roll Call vote:, 6.13 RESOLUTION NO. 2000-23: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF MULTI -WAY STOP SIGNS AT THE T --INTERSEC'T'IONS' OF PRESADO DRIVE/CHESTNUT CREEK ROAD, CHESTNUT CREEK ROAD/TIERRA LOMA DRIVE (NORTH AND SELLA PINE DRIVE/CLIFFBRANCH DRIVE - The City received requests from residents to study the need for multi -way stop signs at the T -intersections on Chestnut Creek Rd. and its continuation, Bella Pine Dr. These intersections have been discussed by the Traffic & Transportation Commission, including public input, and are now forwarded to Council with the Commission's recommendations. C/Ansari suggested that a traffic study might be necessary if these improvements do not resolve the problems. Richard Duarte, Tierra Loma. - against the stop signs. Bob Zirbes - Martha Bruske - Need traffic enforcement. Clyde Hennessee - Marie Buckland Moved by C/Ansari, seconded by C/Herrera to adopt Resolution No. 2000-23 apoproving installation of multi - way stop signs at the T -intersections of Presado Dr./Chestnut Creek Rd., Chestnut Creek' Rd./Tierra Loma Dr. (north) and Bella Pine Dr./Cliffbranch Dr. Motion carried 5-0 by the following Roll Call vote: 7. PUBLIC HEARINGS: None MARCH 21 2000 PAGE 4 6.6 FIRST READING OF ORDINANCE NO. 02(2000) AN ORDINANCE OF THE CITY COUNCIL OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 99-1 AND SUBDIVISION ORDINANCE NO. 99-1 AND THEREBY AMENDING THE DIAMOND BAR MUNICIPAL CODE - Development Code Amendment No. 99-1 and Subdivision Ordinance Amendment No. 99-1 were presented to Council at a duly noticed public hearing on March 7, 2000. At that time, Council considered public testimony, stuff's analysis and the Planning Commission's recommendation to approve the presented amendments and directed staff to prepare an ordinance adopting the recommended amendments. Moved by C/Huff, seconded by MPT/Ansari to approve first reading by title onlyandwaive full reading of Ordinance No. OX(2000) for Development Code Amendment No. 99-1 and Subdivision Ordinance No. 99-1 and adopt Negative Declaration No. 99-9. Motion carried 5-0 by the following Rall Call vote: 67 CONTRACT FOR CONSTRUCTION OF SKATE PARK AT PETERSON PARK -- On February 16, 2000, staff began advertising for bids for construction of the skate park at Peterson Park. Five contractors submitted sealed bids, which were opened and publicly '`read on March 14. Bid prices ranged from a low of $282,884 to a high of $322,054.97. The lowest responsive bidder is 4 -Con Engineering. They have completed one skate park in the last year and are currently working on another; References have been checked and this contractor is highly recommended for this type, of project_` The contractor's license has also been checked and it is active and clear. C/Herrera expressed concern about increase in estimated construction costs. Dr. Larry Rhodes Wanted to know annual maintenance costs Moved by MPT/Ansari, seconded by C/Huff to award a contract for construction of a Skate Park at Peterson Park to 4 -Con Engineering in the amount of $282,884, plus a contingency amount of '$28,300 (10%) for a total authorization of $311,184 and allocated $150,000 in additional funding for this project from the proceeds of the sale of. Prop. A funds approved in September, 1999 Motion carried 4--1 by the following Roll Call vote (C/Herrera voted no). 6.10 APPROVED CHANGE ORDER *1 TO CONTRACT WITH PURKISS ROSE - RSI FOR DESIGN OF SKATE PARK IN DIAMOND BAR After Council approval on November 23, 1999 of the conceptual MARCH 21,, 2000 PAGE 6 8. OLD BUSINESS: Rorie 9., NEW BUSINESS: 9.1 APPROVED LEASE FOR SHERIFF DEPARTMENT SERVICE CENTER - To provide for more efficient Sheriff services to the community, the Sheriff's Department has requested to open a 'service center located in the City and proposed to staff the Center with Sheriff Volunteer workers to provide information regarding various programs, including Kid Print, Asian 'Task Force, Community Watch and Explorer Program. In addition, the Sergeant, Team Leader, Community Relations Officer and Asian Liaison Officer will all have hours at the Service Center for the community. The Center will have three computers available for all D.B. deputies to prepare reports. Currently, Deputies must return to the Walnut/Diamond Bar Station: to prepare reports. Martha Bruske - Objected to the City renting space in this location due to the deteriorated condition of the shopping center. Jeff Koontz, Exec. Dir., ,Chamber of Commerce - agreed with Martha that the landlord is not very cooperative. However, felt that this would be a positive stepfor the City, moved by C/Herrera, seconded by MPT/Ansari to (1) approve a lease agreement with Southland Management for, the Sheriff's' Department Service Center at 23449 Golden Spgs. Dr. in the amount of $1,500 per month ($1,225 rent and $275 CAM) and authorize the Mayor to sign: said Agreement and (2) approve the necessary budget adjustment for rent, services and supplies Minor 'word smithing" by City Attorney needed. Motion carried 5-0 by the following Roll Call vote: RECESS TO REDEVELOPMENT AGENCY 1., GALL TO ORDER: Chairman Fluff called the meeting to order at 9:00 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Har, CA. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, 7 A enc Attorney; James DeStefano, Deputy City Manager; David 'Liu' Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; A MARCID 21, 2000 PAGE 7 Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. 2. PUBLIC COMMENTS: Jeff Koontz, Exec, Dir., Chamber of Commerce stated that use of the new Sheriff Service Center should help toward upgrade of the entire facility. Voucher Register $27,750 to be paid to Kosmont hopefully, not for the meeting that wasn't held. 3. CONSENT CALENDAR: Moved by AM/Herrera, seconded by AM/Ansari to approve the Consent Calendar. Motion carried 5_0 by the following Roll Call vote 3.1 APPROVER MINUTES -- Regular Meeting of March 7, 2000 -- As submitted. 3.2 APPROVED VOUCHER REGISTER - dated March 15 2000 in the amount of $37,574:77. 4. PUBLIC HEARINGS: None 5., OLD.BUSINESS: None 5. NEW BUSINESS; None 7. AGENCY MEMBER COMMENTS 8. ADJOURNREDEVELOPMENT AGENCY MEETING: 9:05 P.M. RECONVENE ,CITY COUNCIL MEETING: 9:05 p.m.. 10 COUNCIL SUB -COMMITTEE REPORTS 11. COUNCIL MEMBER CANTS: 1.2. ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 9:55 p.m. MEMORANDUM CITY OF DIAMOND BAR 1 2. 3. CITY OF DIAMOND BAR CENSUS 2000 1)J?AFr TOWN HALL MEETING FEBRUARY 26, 2000 CALL TO ORDER: Mayor Deborah O'Connor called the Census 2000 Town Hall Meeting to order on Saturday, February 25, 2000 at 9:08 a.m. in. the South Coast Air Quality Management District Auditorium. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by City Manager Terrence Belanger. ROLL GALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Council Member Herrera was excused. Also present were: Terrence L. Belanger, City Manager; James De$tefano, Deputy City Manager; David Liu, Deputy Public Works Director; Linda Magnuson, Finance Director; Marsha Roa, Community Services Assistant and Lynda Burgess, City Clerk: WELCOME: Magor O'Connor 4. INTRODUCTIONS: CM/Belanger introduced Salvatore Flores, Census Manager for the San Gabriel District, which is comprised of 22 governmental agencies, 5. PRESENTATION Mr. Flores stated that Census 2000 is a United States Government entity answering only to the Congress. The information is not shared with any other agency. This is the 22"d census to be taken. 1t is expected that there are approximately 275 million residents in 120 million housing units. The San Gabriel District covers 22 governmental entities, has approximately 280,000 households and close to one million individuals. The San Gabriel District covers 22 cities from the San Gabriel River to the Orange County/riverside border, from the SR, 91 to the SR 10. Census information has been held confidential for 72 years. The 2000 Census will be the largest' peacetime effort by the U.S. Government with a budget of nearly $5 million.` The information will be used to determine where schools, hospitals, roads, ;businesses, water, infrastructure, etc. are needed. The statistics will be delivered to the President of the United States on December 31, 2000. the States will receive the statistics on about April 1, 2001. On March B, 2000, all households with addresses that were listed last year will receive a letter notifying them that the Census forms will be forwarded in about 10 days. The forms are available in English, Spanish, Tagalog, Chinese, Japanese, and Korean. One out of six homes will receive the long form. Other households will receive the short farm. The District hopes that all forma are returned by April 1. Census tapers will visit the homes that did not respond by returning the completed forms. In order to facilitate the process, Questionnaire Assistance Centers will be set up, at strategic` sites throughout the 22 cities. The non -response factor is FEBRUARY 26, 2000 PAGE 2CENSUS TOWN HALL MEETING calculated at 39% for the district. Census 2000 is seeping assistance from aft community businesses and organizations to get the word out about the importance of information obtained through this effort. Mr. Flores said he anticipates hiring about 1000 people to assist him in this effort. In response to M/UConnor, Mr. Flores showed the audience copies of the short and long forms and read and explained the questions on the forms. 6. QUESTION ANI) ANSWER SESSION: Mr. Flares responded to Alison Meyers, Walnut YMCA Branch Director that the long form asps what schools young residents of the house attend: C/Chang asked that copies of the short forms in all languages be left at D.B. City Half. Mr. Flores emphasized that people who have questions about the form should bring their specific farm to the Questionnaire Assistance Center because the forms are bar-coded. In response to M/O'Connor, Mr. Flores indicated that his employees would be paid. All volunteers will have picture identification badges, California driver's license or California I. D. card. Employees are instructed not to be out after dark. Most home visits will be on the weekend or early evening. The first response will be a telephone call to the residence in an attempt to set up an appointment. Hiring of census takers will begin this week. Everyone must take a government test in order to qualify to be hired. Approximately 1000 people will be hired by the end of March. Mr. Flores said he did' not see any problem gaining access to the gated communities within D.B. Staff and, in particular, CSA/Roa, has been very helpful in communicating the information to the associations. CM/Belanger responded to WO'Connor that census information had been placed on the City's website, published in all local publications and advertised in The View and The Windmill: The City's website contains an icon on its front page and also provides a video presentation. Vertical banners will be installed at sites throughout the City indicating that Census 213136 bay is coming. the City has been doing many things over the past four to five months to get the word out to the community. 1n addition, Council initiated the Complete Count Committee, which qualified the City for federal assistance to provide informational materials. ASI/O'Connor pointed out that Walnut and Pomona School Districts are working to get the information out to their student papulation. Staff presented a two -minute video that is available for public viewing on the City's website CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION ANNEXATION COST BENEFIT ANALYSIS AND LAFCO PROCESS MARCH 7, 2000 1: CITY COUNCIL CALL TO ORDER Mayor O'Connor called the study session to order at 5:08 p.m. in the South Coast Air Quality Management District Room CC - 2, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Chang, Huff, Mayor Pro Tem Ansah and Mayor O'Connor. Council Member Herrera was excused. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director, Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk; Gina Tharani, Accountant 11; Ann Lungu, Associate Planner; Sonya Joe, Development Services Ass*t.; Linda Smith, Development Services Asst., Sgt. Bill Flannery and Capt. Richard' Martinez.' 3. DISCUSSION OF ANNEXATION PROCESS AND PRELIMINARY COST -BENEFIT ANALYSIS CM/Belanger reported that the areas included for purposes of discussion include from the SR 57 northward, two subdivisions that open up onto S. Brea Canyon Cutoff, known as Diamond Canyon Development (Diamond Canyon Homes, Diamond Canyon Church, commerdallindustrial medicalinstrument production building) and the Diamond Point Subdivision; the 'Monte Verde Subdivision :on the northeast corner of Brea Canyon and Pathfinder Rds., the Sunset Ridge Subdivision, and an area generally 'defined by the westerly boundaries of the City of D.B., Brea Canyon Cutoff/Fairway Dr, to the SR 60. This area includes just over 1000 single family residences, a small hotel, 27 holes of the Royal Vista Golf Course and small commercial establishments at the end of Fairway Dr. and Colima Rd. if Council were to consider making application for annexation of all of these properties just described, it would result in a population change of about 3700' people, based upon an occupancy rate of 3.4 individuals per household. Also analyzed is the' uninhabited open areas located on both sides of the SR 57, one area on the east side I of the SR 57 from the southerly incorporated boundary of the City eastward to the San Bernardino County/Chino Bills boundary and southward to Orange CounV1LA County boundary, which is an area knov►rn as the City's Sphere of Influence area and which contains property primarily owned!, by the Boy Snouts of America and Shell Oil. There iIs also a large tract of uninhabited open band located west of the SR 57 south of the Diamond Canyon and Diamond Point Subdivisions, which is also owned by Shell",; tail. Part of the analysis was to - -.. re -.:. �• rl._.�r it_._i .� .sem :s!_._._!y._ P1.J ate.. ft.._ I,A.fl1��.�. MARCH 7, 2000 PAGE 2 CITY COUNCIL STUDY SESSION In response to MPT/Ansari's question as to how annexation of the Shell property and the resulting General Plan change would affect low and moderate income housing in the City, CM/Belanger stated that at the present time, the Shell property is not subject to the General Plan. If any of the properties were to be designated within the City's Sphere of Influence area, the City would then embark upon a General Plan process that would incorporate those areas. In addition, any annexed properties would require an amendment to the General Plan and a General Plan process. CA/Jenkins indicated that propertieswould be given a Generair Plan designation and pre -zoned before it was annexed. If it became part of the Sphere of Influence of the City, if it was given a designation for residential and it had residential development potential, it would change the housing numbers in all respects. DCM/DeStefano stated that L.A. County has a slumber that they are scheduled to attain over the next five years. The City has a number as well. Currently, about 140 units of total housing has been designated for D. B. with about 50 to 60 of those units being of low and moderate income units that the City is obligated to try to achieve over the next five years. CM/Belanger stated that these numbers are based on a population of 58,700. If the entire area being discussed this evening was taken into consideration, it is about a 6.30W increase in; population, which would not result in a significant increase in the low and moderate income -housing obligation. It is possible that low and moderate - income housing exists in a portion of the area toward Fairway Dr. that is under consideration. CM/Belanger responded to C/Fluff that, with respect t4 possible annexation of the Shell property, it is important to understand the property owners' interest, even at the Sphere of Influence process. Certainly, the annexation process is a futile effort if they are not interested in being annexed into the community. The advantage of taking the intermediary step of the Sphere of Influence designation is that, although the property owner might object to it antl try to influence the outcome, it does not really impact theca from an authority point of view. They are still subject to the authority of the County of L.A.Inmost. cases, when a property owner wishes to defer, it is because they, prefer to have whatever land proposals they want to make they are currently located. If the for annexation with the Sphere annexation of that property very to acquiesce to it The Sphere' work with that open tract prot designation. range; they have an opportunity to ask of Influence designation, thereby making the cause it only requires property owners �e option also allows the jurisdiction to �r in coming up with a General Plan MARCH 7, 2000 PAGE 3 CITY COUNCIL STUDY SESSION uninhabited property than when it is inhabited and there are existing residences, residents and children. CA/Jenkins concurred that it depends on whether the area is inhabited or uninhabited. The number of people involved will determine whether there is an election required. The matter goes to the State Board of Education, which determines whether or not to allow it to go forward with or without an election depending upon whether or not there are protests and depending upon a number of factors that are different from factors here, in particular, demographic composition of the school district, the racial balance in the school district, etc. C/Huff pointed out that if the area under consideration were annexed, the City would incorporate a third school district. He would prefer to move forwardto annex the two parcels containing the subdivisions that already have the D.B. zip code within the Walnut School District, seek a Sphere of Influence on the unincorporated Shell property and attempt to reach an agreement with them for annexation, CM/Beianger stated that staffs recommendation is that before the Council proceeds with any initiative, that a Sphere of Influence designation be filed before annexation and that the proposal be discussed with the 4h District Supervisor. MPT/Rnsari asked if the City has had any discussions with Shell Oil' regarding the possibility of annexation: CM/Belanger responded that the City has discussed the matter with Shell Oil and at this point, they are non -committal. Supervisor Knabe is aware of this pending matter. M/O'Connor asked if the Sheriffs Department currently has jurisdiction over the Shell property- CM/Belanger responded that the Sheriff's Department has jurisdiction over all unincorporated property, Captain Martinez responded that the Sheriffs Department has jurisdiction °over all unincorporated property. However, the Highway Patrol has jurisdiction for traffic - related matters in the unincorporated area: WO'Connor asked how responsive LAFCO is to annexation requests. CM/Belanger indicated that the City's experience with LAFCO dates back to just after incorporation. The City applied for three Sphere of Influence areas at that time: The first is the area for which the City ultimately received designation east of the SR 57. The second is the area defined by Brea Canyon Cutoff at Pathfinder Rd., down to Nogales, much of which was then uninhabited, and the third area was inside the western boundary of Pathfinder Rd., the SR60 and Brea Canyon Cutoff MARCH 7, 2000 PAGE 4 CITY COUNCIL STUDY SESSION at Fairway Dr. LAFCO rejected the applications for Sphere of Influence designation for the two areas. At the time applications were made, the executive director of LAFCO lived• in and was known as the Mayor of Rowland Heights and it may be fair to assume that she was not interested in relinquishing any portion of her domain. There has been no attempt to pursue- either of those applications since that time. LAFCO is comprised of completely different personalities than existed in the early 199Us. In a realsense, a new cast of players would review the application. The Shell Oil property was included in the Sphere of Influence application. Wilbur Smith asked for clarification of news statements made regarding monies received as well as expenditures incurred by D.B. being considered estimates. He asked how the process could be initiated without having a good estimate as to what the financial implications will be. He expressed concern that by initiating such a process, it will imply that the City is in favor of annexation. He is concerned that the numbers that are generated after the process is started will support the idea that the City should proceed. He asked for an explanation of the statement that annexation would help to solve some of D.B.'s traffic problems. M/O!Connor said she had not seen the newspaper article to which Mr. Smith referred. None of the proposed areas would ease the City's traffic problem unless the Boy Scout Sphere of Influence property were annexed, which would present the possibility of putting a road around the canyon. Mr. Smith said that the article did not specify that any particular element would solve the traffic problem, but it says that the General Plan idea of annexation would help solve the traffic problem. It did not identify any particular section. MIO'Connor was unable to respond further with respect to the article that she had not seen. CM/Belanger stated that he would never recommend the annexation of any property that could not sustain, itself. He had difficulty recommending the annexation of inhabited property unless there is some extraordinary benefit that would accrue to the City. Under no circumstances would staff recommend consideration of annexing property that would be a detriment to the community. Staff will not create numbers to justify the annexation of -property. D.B. lis.a healthy City and it is not good, business to take on properties that will be a drain on the City's existing resources. Mr. Smith believed the residents of Rowland Heights would view, this process as a "land grata and wondered if Council had, considered what annexation would actually mean. Some areas may identify with D.B. and some areas may not. He encouraged Council to include the affected residents in the process. MIO'Connor responded that D.B. had been approached by Sunset Ridge, Monte MARCH 7, 2000 PAGE 5 CITY COUNCIL STUDY SESSION Verde, Diamond Ridge and Diamond Canyon residents, who have expressed an interest. CM/Belanger stated that the law virtually mandates an overwhelming agreement on the part of the property, owners before they can be annexed to any given jurisdiction. This assumes that the LAFCO hurdle has been cleared, which is very sensitive to the comments of the people who live . and reside in these unincorporatedareas. The process is very open and, provides ample opportunity for people on both sides of the issue to express themselves. G/Chang responded to Mr. Smith that Council entered into this study as a result of public inquiry.During this process, a Public Hearing will be held and D.B. residents will be invited to voice their opinions. Members of the previously mentioned subdivisions requesting that their area be annexed into D.B. have approached. CounciI. Council is admonished to serve the needs of the citizens of this community, which requires full public -disclosure. 'Many of the residents who live in the D.B. zip code area have been misled.to believe that they reside in D.B. when in fact, they reside in another area. In order to avail themselves of certain services, they must make the long trip into L.A. County,, whereas, if they were annexed into the City, their'business could be conducted at D.B. City Hall. No Council Member wishes to create a burden to the City of D. B. MPT/Ansarii asked if in the event these areas were annexed to the City, if the property records, collected fees and property taxes would be forthcoming from L.A. County. CA/Jenkins responded that the County resists parting with money. CM/Belanger'stated that one of the primary goals of proceeding with this type of process is to make certain that all of the monies due the City are identified and dealt with at the beginning of the process. Bernard Gasiewicz.asked about the'status. of the Morning Sun area landslide and proposed development CM/Belanger stated that there were, two property owners at the time the landslide took place. One was a private property owner/developer and the other was the Walnut Valley Unifie0 School District. There were no developments taking place at the time those properties slid. The Map was approved on May 17 and the slide occurred on May 13. There was no development that had anything, to do with that landslide. The landslide was an Act Of God. Nadine Brown felt that the study session should have been posted 72 hours ahead of time. WO'Connor responded that notice was posted in advance of this study session. MARCH 7, 2000 PAGE 6 CITY COUNCIL STUDY SESSION Ms. Brown asked that advance notices of these meetings be mailed to affected residences. She suggested that the dates of future meetings be posted in a mailing to all affected parties. CA/Jenkins responded that the process allows people to protest any annexation. If a certain percentage of people protest, then there must be an election.. If a higher percentage protests,, the, entire matter is killed. The City posts all of its meetings on its website. It is cost -prohibitive to send agendas to every resident. The Cit)(s, website is accessible. In addition, the information is posted at the library and other posting places. Ms. Brown indicated that the Windmill and, the Walnut Times are sent to all households in these areas. She would be glad to post the meeting dates. G/Huff moved, M/O'Connor seconded, to place the matter of discussing application for Sphere of Influence for the undeveloped Shell Oil property and application for annexation of the two tracts that -rest vAthin the D.B. zip code and Walnut Valley School District known as Diamond Ridge and Diamond Canyon on a future Council agenda. MPT/Ansad asked that staff discuss this matter with Supervisor Knabe prior to bring the item before Council. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera ADJOURNMENT: There being no further business to conduct, Mayor O'Connor adjourned the Study Session at 6:12 p.m. to the, regular City Council Meeting. LYNDA BURGESS, City Clerk ATTEST: STUDY SESSION: 5:08 p.m., SCAQMD Room CC 2; Cost Benefit Analysis & LAFCO Process regarding Annexation. CMfBelangef stated that`following extensive discussion, Council directed staff to bring back for a future agenda, consideration of the application with. the County LAFCO of two subdivisions that show the same zip codes and the same school district as other properties within the City as well as the uninhabited Shell Oil property south of those two subdivisions. This matter will be brought back to a future meeting, the date of which is to be determined. 1. CLOSED SESSION: 6:15 p.m. - Existing Litigation (Subdivision (a) of Section 54956.9. Patel vs. City of Diamond Bar. CA/Jenkins 'reported that, during the Closed Session, no reportable action was taken by the City Council. 2. CALL TO ORDER. Mayor O'Connor called the City Council meeting to order at 6:52 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Chang, Huff, Mayor Pro Tem Ansariand Mayor O'Connor. ,Council Member Herrera was excused. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; dames DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director, Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The colors were presented by Junior Girl Scout Troop' 4482. INVOCATION: The Invocation was <given ;by Pastor Abr Kastle Diamond Canyon Christian Church. APPROVAL OF AGENDA: As presented': 3.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presented Certificate of Recognition to Jr. Girl Scout Troop 482 in recognition of the 8e Anniversary of Girl Scouting founded March 12, 1912 and acknowledging Girl Scouts throughout the station that have rendered continued service to their communities and to their country since the founding of the organization. 3.A.2 Presented City Tiles to outgoing Traffic & Transportation Commissioners, Planning Commissioners and Parks & Recreation Commissioners. MARCH 7, 2000 PAGE 2 0 ME 3.A.3 Presented Certificates of Recognition to the Diamond Bar High School 1999 Mock Trial Team. 3.A.4 Proclaimed March 20-25, 2000 as "Safe Communities Week." 3.A.5 ProclaimedMarch, 2000 as "Women's History Month:" 3.A.6 Introduced new Team Leader Lt. Pete Fosselman, L.A. County Sheriff's Department. 3.A.7 Introduced new Recreation Staff members .A.8 Ron Heim,' Trammel Crow Co., presented plaques to CM/Belanger and DCM/DeStefano in appreciation for their assistance in securing the sites in the Gateway Corporate Center now occupied by Travelers Insurance, Citicorp and Allstate Insurance, CITY MANAGER REPORTS AND RECOMMENDATIONS: 3.8.1. CM/Belanger reported that the SunCal map closed escrow and the property now belongs to Pulte Homes, which will build the 127 homes adjacent to D.B. Blvd. across the street from Tin Dr. As a result, the City has received $1.2 million representing consideration for the map approval. These monies were deposited in the Parks Facilities and Development Fund; which brings the Fund total to just in excess of $2.5 million. Pulte homes will be responsible for landscaping the area that is located at Gold Rush Dr. and D.B. Blvd. As one of the conditions of approval of the project, ownership of 350 acres of open; space land surrounding the project and the other side of Pantera Park has been transferred to the City. In addition, 10 acres of land has been transferred to the City that will be configured around the Summitridg+e Park area, for a total of 360 acres of open space and parkland. With respect to the Lanterman Developmental Center's security ; project, CM/Belanger reported that several members of the community traveled to Sacramento for a meeting before the Public Works Board. Assembly Members Nell Soto and Robert Pacheco and Speaker -elect Robert Hertzberg asked that the Lanterman matter be continued until the March meeting of the Public Works Board. The Public Works Board did, in fact, continue the matter until March 20. Asa result of the continuance, a two-day workshop has been set up in Sacramento for March 15 and 16. Attendees will include members of the Department of Developmental Services'' senior. staff as well as community members and -representatives from D.B., Walnut and Pomona and members of Assembly Member Pacheco's staff. The workshop is intended as an exchange of information and understanding with respect to the proposed project. MARCH 7, 2000 PAGE 3 4. PUBLIC COMMENTS: Debbie Jackley, Cal Poly Pomona University, announced the school.'s April events, 5. SCHEDULE OF FUTURE EVENTS: 5.1 JOINT COUNCILfWVUSD 'BOARD MEETING -March 8, 2000 -6:30 p.m., SCAQMD Auditorium, .21665 E. Copley Dr. 52 TRAFFIC & TRANSPORTATION COMMISSION -,March 9, 2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.3 PLANNING COMMISSION March 14, 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr, 5.4 COMMUNITY COORDINATING COMMITTEE - March 20, 2000 - 7:00 p.m., SCAQMD Room CC -3 & 5,21865 E. Copley Dr. 5.5 CITY COUNCIL MEETING - March 21, 2000 - 6.-30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.6 DIAMOND BAR COMMUNITY FOUNDATION - March 30, 2000 - 7:00 p, m., SCAQMD Room CC -3 & 5, 21865 E. Copley Dr. 5.7 CENSUS DAY -April 1, 2000 - CENSUS TOWN HALL MEETING CABLE BROADCAST DATES (to be announced). 5.8 CITY BIRTHDAY PARTY - April 9, 2000 -12-00 Noon - 6:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 6. CONSENT CALENDAR: C/Chang moved, MPT/Ansari seconded, to approve the 'Consent Calendar, with the exception of Item No's 6.9 and 611. Motion carried by the following Roll vote: AYES: COUNCIL MEMBERS - Chang, Huff, MPT/Ansari, WO'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera 6.1 APPROVED MINUTES: 6. 1.1 Regular City CounciI.Meeting of February 15, 2000 - As submitted. 6.1.2 Special City Council Meeting of February 18, 2000 - As submitted. MARCH 7, 2000 PAGE 4 6.2 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of November 18, 1999 as corrected: 6.2.2 Regular Meeting of January 27, 2000. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES Regular Meeting of January 11, 2000. 6.4 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES - Regular Meeting of January 13, 2000. 6.5 APPROVED VOUCHER REGISTER - dated March 7, 2000 in the amount of $394,318.74. M/O'Connor recused herself from approval of P.O. 9260 for $80.00; a portion of P.O. 9721 related to plane trip tickets for Council and Advisory Committee members; a check to the Post Office in the amount of $2,200; Invoice No. 105317 for $213.77; Invoice No. 105226 in the amount of $1,407.78; and P.O. 8883 in the amount of $7.98, due to a potential conflict of interest regarding the Lanterman Forensic Expansion Project. 6.6 REVIEWED' AND APPROVED TREASURERS STATEMENT -for January, 2000. 6.7 APPROVED OFFICE SUPPLY PURCHASE ORDER INCREASE FOR FISCAL YEAR 1999-2000 from $15,000 to $19,000 and authorized a total expenditure amount to Staples in an amount not to exceed $23,000 for FY 99-00; 6.8 APPROVED REDUCTION AND EXONERATION OF SUBDIVISION IMPROVEMENT BONDS (FAITHFUL PERFORMANCE AND LABOR & MATERIAL) FOR TRACT NO. 32406 (STANDARD PACIFIC) - reduced: a) Bond No. 111 3331 7666 Grading Bond from $2,685,256` to $671,314 (75%), b) Bond No. 111 1940 5352 - Storm Drain from $736;639 to $184,159.75 (751/*); c) Bond > No. 111 4160 9146' - Sewer/Street from $543,674 to $135;918.50 (75%a)t and exonerated: a) Bond No. 111 3331 7591 - Domestic Water, b) Bond No 111 3317609 - Reclaimed Water; c) Bond No, 111 4160 9153 - Mvnumentation; and directed the City Clerk to notify the Principal and Surety of these actions. 6.10 APPROVED CONTRACT AMENDMENT WITH H RSCH AND ASSOCIATES FOR THE DESIGN OF LANDSCAPING IMPROVEMENTS IN DIAMOND BAR - in the amount of $14,050 plus reimbursables of $3,000, for a total amendment not to exceed $17,050. This will result in a total contract of $39,050, which includes; $6,600 of reimbursables, and allocated $17,050 from L. L.M. D. #38 reserves for this project. MARCH 7, 2000 PAGE 5 6.12 ADOPTED RESOLUTION NO. 2000-15: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REQUESTING THE BOARD OF SUPERVISORS OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT TO ACCEPT ON BEHALF OF SAID DISTRICT A TRANSFER AND CONVEYANCE OF STORM DRAIN IMPROVEMENTS KNOWN AS AMBUSHERS STREET DRAINAGE IMPROVEMENTS PROJECT, IN THE CITY OF DIAMOND BAR FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT, AND AUTHORIZE THE TRANSFER AND CONVEYANCE THEREOF. 6.13 ADOPTED RESOLUTION NO. 2000-16-- A RE -SOLUTION OF THE CITY. COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING A GRANTING OF CERTAIN REAL PROPERTY HEREIN DESCRIBED FOR ROAD PURPOSES - a 5 foot wide portion of McDonald's property adjacent to Golden Springs Dr. and Brea Canyon Rd. for road purposes and directed the City Clerk to record the Irrevocable Offer of Dedication with the L.A. County Recorder's Office. 614 AWARDED DESIGN SERVICES FOR THE 1999-2000 AREA 2 SLURRY SEAL PROJECT - to GFB-Friedrich & Associates in an amount not to exceed $36,100 and authorized an amount of $3,600 for contract amendment(s) to be approved by the City Manager, for a total allthorization of $39j700. MATTERS WITHDRAWN FROM CONSENT CALENDAR: M1 APPROVAL OF CONTRACT AMENDMENT WITH HULS ENVIRONMENTAL MANAGEMENT - On February 1, 2000, Council directed staff to issue an RFP and proceed with an open bidding process for solid waste and recycling collection services in the City. The experience and knowledge of J. Michael Huts would assure� a timely and comprehensive approach to the City's desire to retain a single service provider for the community. Mr. Huls has been providing technical support on: various studiestreports pertaining to solid waste and recycling collection services in the City. As the City's Integrated Environmental Services Coordinator,, Mr. Huts prepared,the RFP' which has been made available to all qualified refuse and : recyclingservices WO'Connor moved, MPT/Ansari seconded, to approve a contract amendment with Huls Environmental Management in an amount not -to - exceed $9,900 and authorize the Mayor toL execute the amendment. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera MARCH 7, 2000 PAGE B 6.11 EXTENSION OF VENDOR SERVICES FOR PUBLICITY BANNERS - The City has utilized Dekra-Lite to provide vertical publicity banners for City events. The City's Purchasing Ordinance limits the City Manager's purchasing authority to $15,000. Council previously authorized expenditures of $29,000 for the Holiday Banner Program. this work was completed by Dekra-Lite. The City is now purchasing banners and banner support poles from Dekra-Lite to advertise the City Birthday Party, at a cast of $9,000. Dekira-Lite has consistently been the low bidder with the best turn -around time for these services. MPT/Ansari moved, C/Huff seconded, to authorize an additional expenditure of $9;000 from the General Fund Reserves for City Birthday Party publicity banners and banner support poles and authorized that the purchase be made from Dekra-Lite, bringing the total expenditure from this vendor for the current fiscal year to $38,000. Motion carried by the following` Roll Calf vote: AYES: COUNCIL MEMBERS Chang, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS = None ABSENT: COUNCIL MEMBERS Herrera 7. PUBLIC HEARINGS: 7.1 DEVELOPMENT CODE AMENDMENT NO. 99-1 AND SUBDIVISION ORDINANCE AMENDMENT NO 99-1 - The Development Code and Subdivision Ordinance have been in existence for over one year. Implementation of both codes during this time period indicates that several amendments are needed in order to continue to implement the purpose of both codes to better serve residents and the development community. The'. Planning Commission reviewed the proposed amendments on January 25, 2000 and adopted Resolution No. 2000-02 recommending City Council adoption of the amendments: DCM/DeStefano explained proposed amendments as recommended by staff and the Planning Commission; Responding to MPTIAnsari, DCM/DeStefano explained that a guesthouse may have plumbing but it may not have a kitchen facility. A guesthouse is meant to be used for a short term stay by guests of the primary residence. Such facilities are primarily found within The Country Estates. M/O'Connor opened. the Public Hearing; There being no testimony offered, M/O'Connor closed the Public Hearing MARCH 7, 2000 PAGE 7 C}Chang complimented`DCM/DeStefano and AssocP/Lunge for their work toward recommending changes to the code. C/Chang moved, C/Huff seconded, to direct staff' to prepare an ordinance approving said amendments to the Development Cotte and Subdivision Ordinance. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Chang, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL ;MEMBERS - None ABSENT: COUNCIL MEMBERS Herrera 8. OLD 'BUSINESS: 8.1 APPOINTMENT TO PARKS RECREATION COMMISSION C1Huff offered the appointment of Jeff Hull: M/O'Connor moved, C/Chang seconded, to approve the appointment of Jeff Hull to the Parks & Recreation Commission. Motion carried by the following Roll Call voter AYES: COUNCIL MEMBERS - Chang, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - Done ABSENT: COUNCIL MEMBERS - Herrera 9. NEW BUSINESS: 9.1 RESOLUTION NO. 2000-17: A RESOLUTION OF THE' CITYCOUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DECLARING ITS INTENTION TO VACATE A PORTION OF HIGHCRI ST DRIVE` IN THE CITY OF DIAMOND BAR The City has received a request from the Highcrest Homeowners Alliance to vacate the portion of Highcrest Drive located southerly of Gold gush Dr. This matter asks' Council to consider the vacation request, to initiate the vacation proceedings in accordance with the Streets and Highways Code, and to set a Public 'Hearing for April 18, 2040. DCM/DeStefano responded to C/Chang that 19 property owners have agreed to this request. In response to M/O'Connor, DCM/DeStefano explained that certain costs are borne by the City as well as, by the Homeowners' Alliance. CA/Jenkins stated that the Council may choose to condition the reimbursement to the City of any costs incurred by the City as a result of processing this vacation' and in light of the fact that the homeowners will benefit from being able to have a gated .private street. MARCH 7, 2000 PAGE 8' Sandy Erickson said that homeowners in the Highcrest Dr. area have had ongoing meetings with Pulte Homes, during which the homeowners have voiced their desire to become; a part of the homeowners association. The reason the homeowners are seeking vacation of the street is to ensure the safety and privacy of the street. M/O'Connor concurred with C/Chang that she would like to see an agreement ' in place 'between Pulte Homes and the Highcrest Dr. homeowners prior to the City taking further action. MIO'Connor asked that Section IV of the Resolution be changed to indicate that the Public Hearing will be held at 7:00 p.m. instead of 6:30 p.m. CEHuf€ moved, C/Chang seconded, to adopt Resolution No. 2000-17, as amended, declaring its intention to vacate a portion of Highcrest Drive. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Huff, MPT/Ansari NOES: COUNCIL MEMBERS - M/O°Connor ABSENT: COUNCIL MEMBERS - Herrera 9.2 RESOLUTION NO.2,000-18: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT NO. 2 TO THE TRES HERMANOS CONSERVATION AUTHORITY JOINT EXERCISE OF ROWERS AGREEMENT TO ADD THE CITY OF'INDUSTRY 'AS A PARTY TO THE AGREEMENT. AND 'MEMBER OF THE BOARD - The City of Industry Urban Development Agency is the majority property owner of the undeveloped area commonly known as the Tres Hermans Ranch located within the incorporated boundaries of Diamond Bar and Chino Hills, In December 1999, the Tres Hermanos Conservation Authority (THCA) adopted a Resolution approving the participation of the City of Industry (industry) as an Ex -officio Member of the Authority. In ,January 2000, the City Council approved an Amendment to the THCA Joint Exercise of Powers Agreementto add the City of Industry as an 'Ex, -officio Member of the Authority. On February 28, 2000 the THCA Board considered and approved full membership of the City of Industry contingent upon approval by the Cities of Diamond Bar and Chino Hills. CIHuff moved, MPTtAnsari seconded, to adopt. Resolution No. 2000-18: A Resolution of the City Council of the City of Diamond Bar Approving Amendment No. 2 to the Tres Hermanos Conservation Authority Joint Exercise of Powers Agreement and authorized the Mayor to execute the Supplemental Agreement. Motion carried by the following Roll Call vote: 9.3 (a) RESOLUTION NO. 2000-1`9: A RE-SOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR IN SUPPORT OF AB 1939 - The Bill places emphasis on implementation of waste diversion programs to efficiently utilize limited local resources and not require local governments to go through extraordinary lengths to ensure mathematical compliance with the State's 50% wastereduction mandate as insisted by the California Integrated Waste Management Board (Waste Board). The Bill also promotes alternative technologies to reduce dependence on landfill and incineration as well as, requiring the Waste Board to maintain a local office L.A. County. MPT/Ansari moved, C/Chang' seconded, to adopt Resolution No. 2000-19 supporting AS 1939. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Chang, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS None ABSENT:. COUNCIL, MEMBERS' - Herrera (b) RESOLUTION NO. 2000-20: A RESOLUTION OF THE CITY COUNCIL OF THE CITY' OF DIAMOND BAR SUPPORTING AB 2067- This bill would allow the 50% diversion amount' requirement for solid waste for L.A. County and the cities and regional agencies located within that County, to include diversion through nonbum transformation, as defined, if specified conditions are met with regard to the project and the residues generated from the project. The bill would revise the definition of transformation, for purposes of this exemption, to exclude nonburn. MPT/Ansari moved, C/Chang seconded, to adopt Resolution No. 2000-20 supporting AB 2067. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS Herrera RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Council Meeting to the Redevelopment Agency at 9:30 p.m. RECONVENE CITY COUNCIL MEETING': M/O'Connor reconvened the City Council Meeting at 9:33 p.m. MARCH 7, 2004 PAGE 14' 10. COUNCIL SUS -COMMITTEE REPORTS AND MEMBER COMMENTS., C/Chang spoke about the SCAO Truck Lane Task Force meeting He attended the Trammel Grow building grand opening. On February 26, most of the Council attended the Council of African American's all day event, the Census 2000 Town Hall Meeting, the D.B. High School Varsity Football CIF Championship party and the Diamond Ranch High School Casino Night. The Stater Legislature passed legislation to pass along $1.2 to $1.5 billion of the State's $4 plus billion to local cities and counties. C/Huff said that on February 16, he and M/O°Connor, as members of the Coordinating Council, met with staff to compile a list of organizations in the community. He looked forward to community participation. That evening, Help City U.S.A. gave presentation to the City On -Line Technical Advisory Committee. On February 17, he attended the COO meeting. On February 18, he and other. community members attended the Public` Works meeting in Sacramento. On February 19, he supported the Kiwanis Sports Education at Heritage Park. On February 25, he attended the Foothill Transit Board meeting and testified at the Alameda Corridor East Senate Assembly Joint Committee Hearing. On February 28, he chaired the Alameda Corridor East Board meeting and the Tres Hermanos Conservation Authority meeting. On March 3, members of the Council attended the 'Vilest Covina Chamber of Commerce Power Luncheon with State and local' political leaders and youth in attendance_ On March 6, Council Members attended a luncheon with Cathay Bank officials. Last evening, the Lanterman Advisory Committee met to prepare for its next phase. C/Huff showed a yellow tag he found hanging on his door from the local' dogcatcher. The City has delegated this authority to the Inland Valley Humane Society. He expressed concerned that new residents will encounter this confrontational type of approach to compliance. He suggested that a helpful public information pamphlet be distributed to the City's new residents. MPT/Arxsari spoke about attending the following events: The opening day of softball, the CAAP Festival, Friends: of the Library luncheon, the Sacramento Gonzolves dinner, the Tres Hermanos meeting, the Economic Development meeting, an opening for the foreign trade zone in the City of El Monte, the Cathay Bank luncheon, the Inland Valley Economic Partnership meeting, the San Gabriel ,/alley Economic Partnership meeting, the Census 2.000 Town Halt meeting, the Diamond Ranch Casino Night at the YMCA, the Solid Waste Committee for SCAG, the Chicano Institute of UCLA's film 'screening at the Orpheum Theater in Los Angeles, and the Golden Springs Elementary School's bead -a --Book week, during which she read books to e graders, tate Indian Sunshine Seniors group and spoke to them about their needs and about Census 2000. She stated that on April 31$` - the Friends of the Library will hold a Wine Soiree. On April e, the Chamber of Commerce will host a Casino Night and dinner at Peterson Park. She commented that many seniors are not taking advantage of the City's Dial -A -Ride. She asked that information regarding the program be included in a City newsletter and that MARCH 7, 2000 PAGE 11 staff 'contact the Chinese seniors and the Indian seniors. The Democratic Convention is offering non-partisan internships to students during the convention. CM/Belanger responded to MIO'Connor that re -broadcast dates of the Census 2000 Town Hall meeting will be posted on the City's website and on Channel 12. WO'Connor stated that on February 16, she met with the Principal, Vice Principal and Walnut School District Police concerning safety issues around the schools. She requested a meeting with the Sheriffs Department to discuss the school traffic safety program. She asked that Council be updated regarding school traffic. Also on February 16, she presented her "State of the City" speech to the Rotary Club and attended the City On -Line presentation. tin February, 17, the D.B. Community Foundation held its first meeting, which consisted of selecting the four remaining committee members. Those selected were: Orion Pagan representing the Chamber of Commerce; J. J. Dinkin representing Youth Organizations; Mangal Gulshan representing the Seniors, and Mack Kuykendall representing. the Service Organizations. 11. ADJOURNMENT: There being no further business to conduct, MIO'Connor adjourned'the meeting at 10:06 p.m. in memory of Gwendolyn Perkins, MINUTES SPECIAL JOINT MEETING DIAMOND BAR CITY COUNCIL AND THE BOARD OF TRUSTEES OF WALNUT VALLEY UNIFIED SCHOOL DISTRICT MARCH 8, 2000 1. CALL TO ORDER: The Special Joint Meeting of The Diamond Bar City Council and the Board of Trustees of Walnut Valley Unified School District was called to order by Mayor O'Connor on March 8, 2000 at 6:40 p' m,. in the South Coast Air Quality Management District Auditorium, 21685 E. Copley Drive, Diamond Bar, CA 91765; PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Dr. Ron Hockwalt, Walnut. Valley Unified School District. ROLL CALL:: Council Members Chang, Herrera, Mayor Pro Tem Ansan, Mayor O'Connor. Council Member Huff' was excused. School Board Members Elfelt, Redinger, Clerk Lee, Vice President Sykes, President Hall. Also present were: Terrence L. Belanger, City Manager, Jaynes DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director and Stella Marquez; Administrative Secretary. 2. NEW BUSINESS: 1 } DISCUSSION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ECONOMIC REVITALIZATION AREA PLAN: CM/Belanger explained the redevelopment process embarked upon by the City. Using an overheadmap, he pointed out the area that encompasses the City's Revitalization Area, which includes all of the commercial` and industrial property (zoned and developed), the major arterials of`D.B. Blvd., portions of Grand Ave., Golden Springs Dr., and portions of the freeway beginning at Highland Valley. Rd. and continuing down to the City's southerly boundary. The Project Area encompasses about 1300 acres. In 1994, the State Legislature adopted, and the Governor signed AB 1299, which made significant changes to Redevelopment Law. For instance, it made the pass- through provisions for affected taxing agencies part of the statute, which means that the school district, by operational law, has a certain amount of redevelopment increment automatically passed through to it. There are three milestone periods: ;1 st through the 1 & year, the 11 "' through the 3dh year, and the 30th `through the 45'" year. During', each., of those three time periods, there is a change in the percentage in the amount of pass-through so that by the time the 3& year is reached,, the .percentage of pass-through to the affected tax agencies has increased bya formula amount. Secondly, project areas have a statutory sunset.Debt can be incurred during the first 20 years. The plan is in effect for 30 years, and there is a 45 -year period' in which to retire debet. The City's Redevelopment Area Plan commenced in MARCH 8, 2000 PAGE 2 JOINT COUNCIL AAIVUS , SCHOOL BD. 97-98 and it is anticipated that it would run through about 2044. Finally, the law prohibits the use of sales tax agreements and prohibits direct assistance for auto malls and retail sales centers that are on parcels of greater than 5 acres. During the redevelopment process, a number of questions were raised by individuals who attend a series of related workshops. The questions and answers are detailed in the meeting packet.. CM/Belanger stated that at the time the Revitalization Area Plan was adopted, the total assessed value of property in the City was $3,676,126,836. The total assessed evaluation in the Economic Revitalization Area at the time the plan was adopted (the base year number) was $387,018,867, which represents about 10.53% of the total valuation in the City. Stated in another way, about 90% of all of the property that is valued in D.B. does not exist inside the Project Area, 'therefore, all of the property taxes that are collected on the 90% are distributed to the taxing agencies in their historical manner. Significantly, the only effect on taxing agencies would occur in the 10.53% of the assessed valuation as embodied in the Plan. It is expected that about $404,531,595 will be generated over the 45 -year periodfrom the 10.53% area. The total tax increment throughout the community in the non -economic revitalization areas is expected to increase over the next 45 years by $3,422,635,814. Referring to the charts contained in the packet, he explained tax disbursement. CM/Belanger reported $40 million have been set aside for commercial/industrial rehabilitation projects for existing commercial and industrial properties; $70 million have been allocated for business expansion and retention; $3.5 million have been set aside for parking improvements; and $45,685,000 have been set aside for public improvements and facilities improvements (schools, parks, libraries, streets, street lights). The only Public facilities that are expressly prohibited from being built or improved with redevelopment resources are city halls and county administrative buildings. Clerk Lee asked if the school district shares a portion of the $14 million CM/Belanger responded that under the old law, he did not believe that there is a property tax agreement with Walnut Valley Unified School District. Under the Redevelopment Project Area that exists in D.B., the school district would receive a percentage that is defined by law and would grow over time. Under Walnut's Redevelopment Plan at the time the agency was formed, it would have required the school district to have entered into a pass: through agreement with the Redevelopment Agency_ $14 million goes to either the Walnut Redevelopment Agency ($4 million) or to the County ($10 million). 2) DIAMOND BAR PARKS MASTER PLAN - CM/Belanger pointed out that a copy of the D.B. Parks Master Plan had been provided to the Board MARCH 8 2000 PAGE 3 JOINT COUNCILIWVUSD SCHOOL BD. members and the City Council Members. CSD/Rose explained the objectives of the Plan and pointed out how the recommendations might affect the use of school district properties. 3) COOPERATION BETWEEN THE WALNUT VALLEY EDUCATIONAL FOUNDATION AND THE DIAMOND BAR COMMUNITY FOUNDATION CM/Belanger stated that the City recently formed the D.R. Community Foundation. Two years ago, the Walnut Educational Foundation was created. Recently, the Board of ;the D B. Community Foundation was completed. It is a 11 -member board made up of one Council Member, one Parrs & Recreation Commission Member, five individuals appointed by Council and four additional individuals appointed by the other seven individualson the Board representing specific categories, i.e;, youth organizations, senior organizations, Chamber of Commerce and service organizations. The Foundation was created to generate resources for recreation, ,leisure time, cultural activities, programs and projects. The Walnut Educational Foundation has its own set of goals; that it sees the need to achieve. Although the Foundations are in competition, they share similar areas of concern. It is the hope of the D.B. Foundation that the two entities' will at least engage in conversation as to how they can cooperate in the future by way of sharing grant writers, etc., in an effort to create resources through private as well as public organizations. There may be other cooperative activities in which both Foundations can engage and the purpose for placing this matter on tonight's agenda is to provide an opportunity for those possibilities. Dr. Hockwalt stated that the Walnut Educational Foundation consists of a range of parents, employees, community members and businesspeople. C/Herrera, President of the Walnut Valley; Educational Foundation, stated that the Foundation does not have designated categories. When the Foundation was started, one Council Member from D.B. and one Council Member from Walnut, Robert Pacheco, were recruited to serve with two or three community members to formulate the: Foundation. There are approximately 22 people currently serving on the Foundation: Two retired Walnut Valley Unified School District employees, one principal and one administrator from the School District as well as some parents and business people. The effort is to have a variety of individuals' that have contacts within and without the community that enable the Foundation to conduct its fund-raising efforts. The main focus of the Walnut Valley Educational Foundation is to raise Rands for grants to enhance programs or activities within the schools in the Walnut Valley School District whereas the D.B. Community Foundation would likely focus on fund-raising for facilities, lighting, parkland purchase, etc. The Walnut Valley Educational Foundation has existed for about two years and has raised approximately $50,000 per MARCH 8, 2000 PAGE 4 JOINT GOUNCILNVVUSD SCHOOL BD. year through efforts such as golf tournaments, "Teddy Bear Tea," etc. Clerk Lee suggested that each group select a representative to establish a bridge between the two Foundations for, the purpose of sharing ideas. WO'Connor invited Board Members to attend the March 30 Community Foundation meeting at 7:30 p.m. in the SCAQMD Headquarters Building. 4) DISCUSSION CONCERNING CENSUS 2000 - CM/Belanger stated that the City has established a Complete Count Committee, A representative from the School. District attended the first Committee meeting. Representatives of the Census Bureau, located in, the City of Norwalk made a presentation. The City is. presently engaged in several informational activities in an effort to encourage individuals to participate fully in the count, which will begin to take place on Census Day, April 1. Individuals who have questions about the census process can obtain answers by accessing the CiYs web site. All aspects of the Census activities are confidential and no person should fear for their sanctity. MPT/Ansari asked Dr. Hockwalt if WVUSD was able to determine the number of children that were not counted in the 1990 census. She stated that D.S. was undercounted by about 430. The whole of the San Gabriel Valley was down by 519A. Dr. Hockwalt said he had no knowledge of a 1990 census undercount. In response to M/O'Connor, Dr. HockWalt explained that, with respect to getting the word out about Census 2000, the: school district was contacted early last Fall and asked to have two pilot schools which the district selected. However, the district has not heard back from the Census Bureau. Walnut High School and, South Point Middle School are willing to do whatever is asked of them in the way of rallies and publicity to involve the students. WO'Connor said that the Census, Bureau told the City that the largest undercounted population involves the children. She encouraged the Board to take advantage of fliers that a I re available and disburse them to the children to take home. The fliers are available in several languages. CM/Belanger reported that D.B. would receive a total of $5,000 from both the state and federal governments as a result of the creation of the Complete Count ,committee. The money will be used to create memorabilia handouts such as magnets, pens, pencils, etc. The Census Bureau has a variety of giveaways including ink pens, pencils, magnets and buttons. MPT/Assad asked staff to check into obtaining memorabilia for the school district to pass along to the children. MARCH 8, 2000 PAGE 5 ,POINT COUNCILAWUSD SCHOOL BD. UP/Sykes requested copies of different language fliers to send home with the children. M/O'Connor stated that Pomona Unified School District has set up a Complete Count Committee. The City has posted fliers with local businesses. 5) MATTERS OF MUTUAL CONCERN C/Herrera appreciated CMFBelanger's overview of redevelopment. The Agency has a pending lawsuit filed against it by a few residents and the City is awaiting word from, the District Court of Appeals as to the outcome. It would be a significant loss to the City if it was not able to retain the Agency, since many schools and businesses that are a part of the Redevelopment Area Plan will suffer the consequences of the loss of about $300 million: Member Redinger said that the Board had been concerned for many years about possible turf damage using school sites. The turf needs to maintain its vitality. He asked if, in the process of implementing a five- or a 10 -year plan, that scheduled maintenance, renovation and replacement be a shared venture because that part of the overhead is significant. CSD/Rose responded that the best example is the agreement in process with the Pomona Unified School District for Lorbeer rMiddle School. Because of additional potential wear and tear on that facility, there is a comment in the agreement that addresses sharing this responsibility. The Parks Master Plan includes turf renovation at that site, which would involve complete " removal of the turf, regrading the surface, replanting turf and ongoing assistance with maintenance of the turf. C/Chang asked for comment on the grading; of Larkstone Parte in the area of South Point Middle School. The City does not have enough park land' available to support its population. Dr. Hockwalt responded that the District has a plan to provide that land to the City. The District is also discussing with the City the possibility of re- zoning a portion of the property. The Board felt that the matter should be handled as a total package CM/Belanger said that it its important to remember that Larkstone Park consists of slightly less than 3 acres of land that currently has tennis courts on it at the Middle School. There have been discussions over the years to exchange 3 acres of land somewhere else in that area for park purposes. Three acres of land does not make much of a park. An active park would need to be more than 3 acres. Discussions in relationship to Larkstone Park have been extensive and the City hopes that the plans that are being developed by the School District will ultimately result in a resolution of that Member Elfelt was pleased that the meeting had taken place and hoped that discussion regarding matters of -mutual interest continue. MPT/Ansari asked if the traffic circulation problems at Quail Summit Elementary School have been resolved. Dr. Hockwalt said that a community meeting is scheduled for the evening of March 2S, during which a plan will be presented to the City. The Board has talked with the City about supervision of the crosswalk. MPT/Ansari stated that with the shortage of funding from Sacramento, she believed the City and the School Districts will have to think of creative ways to work together to acquire funding for community center facilities. Clerk Lee expressed concern that he received one agenda for tonight's meeting from the School District and another from the City. He asked that in the future, the agendas be coordinated. A few months ago, the District and the City discussed the matter of land surrounding South Point Middle School. The District would like for this matter to be resolved this year. He hoped that this would be a priority at future meetings. Vice President Sykes appreciated the open dialogue between the School District Board and the City. She looked forward to working together on joint ventures in order to serve the needs of the community and the schools. President Hall thanked the City Council and Mayor O'Connor for inviting the Board to engage in this dialogue. She wished the City success in defending the Redevelopment Agency lawsuit because redevelopment will be positive for the City as well as the school district and will provide a greater opportunity, to work together on joint projects. She thanked CM/Belanger for his presentation on redevelopment. She was pleased that the School District is included in redevelopment plans for. the future. I She thanked CSD/Rose for his presentation on the Parks Master Plan and, she was pleased that the schoolsare included. She looked forward to more joint meetings and to working closely with Council Members. C/Chang suggested that two additional teachers be assig . ned to help direct traffic in the cul-de-sac area of South. Point Middle School so that parents can drop their, children off at both ends of the cul-de-sac so, more cars can be accommodated- Even though the City has prolonged the left turn traffic signal, cars are unable to proceed through the light because right turn traffic blocks the left turn lane and cars are backed up waiting to let the children off. If this method presents a safety problem, it should I not be implemented. MARCH 8, 2000 PAGE 7 JOINT COUNCIL/WVUSDSCHOOL BD. M/O'Connor suggested a "No Right Turn on Red" sign during the a.m. and p.m. peak school hours. She believed that it is time to revisit the School Traffic Study, look at the service that the community is receiving from the Sheriffs Department and meet with the school's principals to find out where enforcement can be better utilized. She thanked the Board Members for their participation. D.B. needs and appreciates the use of school facilities for recreation programs, ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 8:10 P.M. LYNDA'BURGESS, City Clerk ATTEST: Mayor Wi n. T { i...+F 1_tI A t01tiD i' A, y"F, _ REGISTER APPROVAL x eO tF!t The i_ ,_. c_ -at._hed ry i. s s. '- 4_i tY' of y. c !... F:, dated March L ILt have _v L een reviewed, approved, and rs_».,r17-S':'Ft=:fid d for payment= aye 7. -• nt _ - hereby allowed from the following funds in these -E.'; Fr, ci u r-, t s FUND DESCRIPTION PREPAID VCHLYCHEFZS TOTPA. 0 NME- f FUND —:1W,012121 155;099.08 - _ -Iii i. —.11, __ v , ICES WO F a_.0..eia.5 204.15 4 115 TE 'FIG -IF F!"LIND 2,313.27 1 -.. AIR G&TY ?..-Y x:01"' R Fn t . s. { ._,: i a 00 56.95 _ 56.95 -1t -_n.5 126 CITIZENS -e_ __ . _..� _... _ __ ' SFTY t..r. _: t 1. ,=..._:113.11 . 141 LK. i"4e ,._ 71. FUtQ1['J 113.' 67112.45 a[_--; !,11_:45 sFfit- c 54 ,t— ..?'._. 12_ ,- 3._. r t�:.; V. 1, -s 554,323.07 . 1, , , .._. 4 ..__:. L' ? u.- .. f bo Deb _. --v a .1 oirr -, a .....a...E ;;-' i_...+.- u.. -I GIT} .Cr DIAMNlt MR. RUN DATE. 0'-•/16t-2000 14:35=41 VOLICHER REGISTER PACE- 1 I+€uc THRU' C1/ne ./ DO 1,�iF ,ct v _.j FFr,t�•T - T � PC ;� FE r,r r- f+ Il t INVOICE DESECRIrT 3N Alf IB SII DATE ClECK ICT. P1 i;,.r ',rRCPRiE.l ANiu n.Yc? }� - ✓..:' p T W! j0:- pE,:Fic:.,JEc-.{:€Utii ur•✓�.ETtiL'._ 229. 9 - frT tJ.AL PRE PAID'S TCTA ti Cp..Er:_. �.. 'xtW TA DU tv r n Al EE - .. 4Dt,%j;l?C IN - f 1 }i^_ •. w c rv` l.t_ _ i �7i; Pk7s rl. ES.'. EN ?SG i":�1 S x _e • 8 J_i_ F d1 F.et _ a. _ •J - - - -. TCTA DUE: VENDOR Li x,i�,fE. TCRRY AF - 347:30_-._158; FEGATION REFUND 43.00 TCT AL PREPAII S .00 CTE,L VOUCHERS 43.00 T: T AL TELE VENDOR 4s,; ?N� ; AI TCUCH PACING - ! 43ryf y j i 't__ ,mss. v aft .= 3 t ".RiU A i`F' , ..�L.e:. STAT Lis?. r. �I!� C 1 ERR _ CT�FT{C -r DE I OT rt_ 4IOv PERS 457.28 ,'TAE DUE VEP OR 45 r - 00 t .__T_l •-_ c rn.� -; C.`�_I€v_" !£'ti #� PEiEi CvKI 50.010 ,.' - ECT�.L r,r�AT_, .00 -. TCTME,_ DUE 'Jck;>.OE;.-. .. 5ti xiri] - `E-- ✓'!'' --J 3_323 °E SEPTI h� REFUND -.' 16.00 '. T .. 'iijT}•ii irE..�a. T0711 VOICCCHERS 0 t Mc t � i i i 1 A 11 n: F .fit_; Al . OT Duc .P.; _� _ fi ry F T.T+' v Lr' r;% - MUGS EDTA_ PREP IT S TnT 3s 1 4vA 4 V- E`BO' P t>, .5V -FE, •s ,010. NO -f TOTAL FIREPPI DS - 011, R 1 :h� { r i T T;'ET 2i Etr +- v GIT' OFF DIAM,ON D uAp RUN DATE. 03116120-00 14.315;41 VOUCHER REGISTERFE D-: 2 Tffl C moor PR-7SID T , 'O"C4ECT-tCCa`_ "- _"_ j CHECK AI f EFs P_F:�'ICED 0015510-45501-- D.t! taL5T SWai £EFING NCE -FEE 00 8,751.96. TOTAL E��P' IDS ' ,3:0 lP.JksiIV Til1FAL VEFS y7,i1. j, MICHELLE BEL TR rki - Cl, t•.frfif,s_-. 50415RLU}C,-L".!.L Ij tii 3..:ti AL PF PAUDS .00 `f f UOu,�R -�. TD?ti_ is �._l� 7tY�iR:., _}?.i'.. - Ir'MH Tk G.''"s t LR§4h F mf 50 [ik L C pisrlI cell TOTAL VOUCHERS 82.50 TI a }'il ii JE'- tiENE10�'-'._ -.. - *"} �e.; L -z C [ BILL'S LOCK ANM vj Fs s•_. 1?z_i E:�}" � - HEF.IT�,D�r. rF �1>., s`+8 TRIAL °REPID Y30 TOT Vj'�ItrHER, i EAL s •if.}_ 25.38 SLFYUi! a SS f'fL L•i.i } Lyx e2 e-jS. k it 1.. - MO RF y'? CLASS INS- tEaCTi'i-iV;�,�TR, 1E.3F` +5r 1.;a1(t, - _: T _P H'S TO. : k r - ca£j TOETF f V -11HERS 90 00 T5T—i :E VENDOR ASO 7fN s - :A_liu ?.1 J ,~. ..�.REA111ON FHE i!i-!i':. ``5 -Eft TO uREuA T q- -. n TSIt i II. -"L �^ . Do AC -.�-- Tf:T _xf_U., fiFa=�I. . •. _ ___v.. t I.Jy_L, v fart ,.�.r: DT�'4_Fi- li1_..�•. TOTAL , 71Lx ATU tu... fiJ.. yf_ bvL.+. Et+v '- .. Tvilz } a:L 1i_.23, 1j F41,: 12__ _ L?t:s L:S�FIiFs �}�!:y!"� n n t • { J a..3.lG0t.{J Zl,84 - a _ r. t.• 7 u - IL -; : _ 1 ICE.- 'a _rk`-, `2330— t.a'tf xi iifv 44fa .1 �'' GOO fK � 9.fft y Is - TOTy .Fe`s:?= .y,W TOTALT'U _t ti_F:i ; - a,1l3 f'�tj e*s.l It DTA VUF VENDOR nF�Ti1 .00 CITE Y DIAMOND) BAF PUN DATE,,. 03/16/21)001 14:35:41 _., ;`iiLCFtLR. FSEC..s',1E.'t ULFE Tt Lt. 103/211,12000 AID 1-,r?"Ct' ! . } E'! ^r T ..I ,t?j_ur.r,, ;i' Pi a a giE y i i- ?E 'F#'}j?7 TC't,� - 2- AMOUNT 'iaTE EP L.HAR?ES r, ER 86. Off TULLLE TDD -.._• :4th --v' }s y T=�T' _ u"Ui.iii=C. ri f�.rf._ TOT=E_ sE�_ 1, f;�rc yj v%_ f tR4�ie�L:_Fa ,_f ? I. rRC ?_; WESI .. L[vvj}}is-A r tt[ •:,_ %4'# .: MT z _91 iiri_}iit'E ._li 8 _Via _F} `1-- �i'ta 1}j E 3 C ': �. - iniiS :. T1T Krf- TOT i '_j ia:�n .lir ra3..yL.lri:ti :;. c le•: GTA' DUE IT Inn 69 00 BRA BARA M CH.A,` 5 FF� [ [ € • _Fi1 tii ,E ?irr'LF,}i?. .i.00 'T r rLiM OTAL _ TE?TAL. VOUICHEEPu 43.00 TOTAL DUE, {1Ehi;-11GIR 5 CHRISTIANCHARITY RECREAll PON REFUND 25.0— ,T r Tl.TA E ""� i-. un TOTLL : UJ�EEi 25. 00 ]d _§-+, E^ NMI!1PRLD r",-5-Eizt-' t'27ec; . 1 n rOr -_15c51`Y,-..t•?-- ..:._ r _.: -.>_, .,C.}..;:: L Ahl. .Dins_.:'. ,?_..>_-_. �G_•__ P E. af. __ 1v�-. �. [. I...��y�. »{"`J :�1—[". LRYi�ii..—I LAN i'iiyr.e:, 4%;vr�.y ,[" .` t^I g. :n 97 :a:3:l if .1:. - TOTAL DUE klv. r 30 27.' 2 30 001 uTAL PREEP'11_'.w (Fu Vile r-;E ra TOOTIAL Dj,U LIT' OF DIAMOND Rpt? R4�d DATE. 03A6,12000 14435=41 REGISTER PAGE, 4 %LIE. TI'•PU� 3i? .. PRPPAM FUND"SECT-ACC HROjEC {'CTM PO +v# INDICL i-Lvi3IF-TI-0,N A1iLtU iT iliiE CFiiCK CINTAS CCOR IC ATIO{ 150277 65 UNFRM EsIT M,2/_8- FA4R,'v ?I._• . Q1 { .V— t.er j��iSL1 .5.2,L_NFP. >_.•; iC 1t1 4.1 Jif—` 01 . 1502 � ::.UNIF P. M. RNTIL-lob.'..' {-j?y .ti0-4t .30_— I i.502 9,j7 Lvk.=7� M P,rf4e�'�v 15c�33, ...A 1e1 e'30 4F t1 rc1.i 9 1 33.i.-- 00115510-421-3 '�.3:✓- {{�'+t Ec{�al �7 #_t1V'v.El iSIL C s..: it r,F iv:L ii e r PM -P `,• . T T3_l T j.#'L PREMIDS 00 n -Y Y ; TF fi C� r c__ q i.'=:..} �LAGS �`iT i-.r1�-iL i�_ Cs, LS0oTp . . n RS AIDS 0 / I i rr• TOTAL a . ' TPTP `�1 VENDOR ,:,.Ft RL i,.: R :+qv i CLOUT - i.. =L �_jria h ffii lat t rFi CZ_r _-. L.TOT i Vol 1C. F t TOT AIL DUE VENDOR , 50 O rm v UOts� 00-15-0-41-900— 0.' r, f q_r CrER _ TINY TAT 71I 11' y PP, _ 2 4 02 TZTFfE __c t ifl� {! ..z.i. MIC-PEF:.. r` DI + RI 1Dv� , PA, t {,., O RD OF�R Cf fit..:n f _. v J _�.mo__. �„ _>..— : i l __ OTA f n ILi"li il.>-:, LE.iJ TOTAL DLE 'VENT -051 DAVE: PO 3 A.{ •s -_n-. �j, n -fnIF�•{Fv A fFi YAL Y .J✓ C.i Al 33 _. If -QUiR v 41 63 n := --f:IQa3r� E v -s [�TouR A : a . t .. '. _ v TOTAL LIS IF t�iB-Ti;,: '. �v 51C.). 12 zMl OF DI -Pr D.BAF RUlN DATE,. 031116 2000 14.35,41'yDII.H . REGISTER PAUE= 25 /2,000 DUE THRU 03"A- FR_�AII[. EL=i Ti;` E� I ALT rhL E # NL =T Fid °�O%CE 'i` rRT{' I AMOUNT NT D t(i L Ecl., ! E'.HDmE SWICLUB' 0-39, til _-- -y �C FF ,11 IT 4: � L�{tT- LEE �, ,.ti', IT PREPAIRS -}) .. TGT T,Lr.,.7fyi 771 x�-�., rrt�>,:. AL DOE •L i_ ,!yry. t Li?i.=ivLir. DEL- L,`-JT=1 D -7r-_—K:=•i 4. F?E`•_,f','irITIE4REFUND . _7:, - 18.0V TOT •LPA 7'—y^ Lii R,— �t�1lLi }?it'N ,... .{aLa" TOTAL VOUCH _ c 18.00 TO[TPL DUE VENDOR 18.00 DE..L,A CAFE FM: 001-21104-- MAR. mo, -DENTAL PR. EMIUlm. , r,6' 03121lIZOOr 3578 tcrt rr5 ,s __ 7u�TOTAL TA VOUC ERS TOTAL 0+7.. iu.li_ a.•uE L_nDELT q- ,i A -R iit_t nm hh Paf n:� TL: iS 7_4_.{IH C 1}R� i.^.. 1JL.+I. AL 1 Ci71 (tR 3 +}112,1, f:. 1e_'. +i ea_ij..LS. TDT�L *kDkOfu�LEv yOr. TOTAL DUE 1-l"IENMIR 7 1 1.6A T, jlq .... _-. . cLi 44 a i _[ IO - F` '_ :i` _ �;iU efi�i_JTu.T 0- 9 00 024 18 P :. FFV t S - t, L 2,liu 40,00 fia 9.m',4 1—_ i.:. 1S5s ''7Ji51C 24 P - _ r 4vrv7_2 a .1 ..�;f7. L>i !_.ti_i . Zvi :.c},T, tvs.iil " PRO zJtry+.r,'.1'�,{J_v' 2/2 aI PIy�E[.I :.. S i i1 ly 'I-- s�i'. _ •i Li eSVtart_.'•-P_. M 6 2/2' -0. i �7rL n r tlu� 00 0- { a L 7iL[,s,CF Cwvii, ..' ._J TC,i. 11 - _rs - 4J, Fl _61_2 v714, JiSL;-f3"5L11 .A C 4 v.t_ -.4 ' ,—iT t i -77 f H pr. { .. - iLil4:_ :L.++i:.,t...as+ J� 5,461 25 lap'ca f {. '� ZLii..'—_ 'k L SGv-_ �"'t?—i'li [,S a J uLLj_ L-337 c+::. {�f atilt' [i— i 5-4 - . .FEB � .- 2,025.00 . 02 s _ 200”D s t ti„ Y f J. 7i `!'Si..i .-y..._... i3 '� _�. a•:,J : -'�. Isn�'',,,_ ,'. 0E< r J i,.. •..: 1-.. v .r t • , rt3-.,. CITY OF DIAMINE} BAR RAIN DATE, 03/1612000 14=35:41 VDUCFEER REGIS}ER PAr'3E, L - DUE Tl':.PU* 024/2111/2000 PREPAII _ Eai4i5'EfT-CrTRC±`�Er?-SCC? PC1,V I�1!Y'CICE DIP?ice F In "r DATE C ECt L DSFM!�iL� �}BARi':itl€� C�iRii�J. �t? HAND 00140901-422200-- 9746 100-1- CSE WASH TC..TC CIE, .`'tEIH 1,1°1 aJ•. rr. T AlL PREPAIYtS TC'}TFL 'MUCHEES :^: TTAt DUE' LMOR t.. t c i. . fii� krC4, fiAl.A TMI RO VEt EN AKSCCI� . IC -N r - -s AD CENSUS 200V S1 tEs . _?L} L,,,,, 0.x-` _ VOUCHERSTAL TOTAL DUE, it NDIC.BAR.I:.. r a t ,.. r ii I IL nci riE: TOM iT5 ^J^ -ORAL BR!, 21G. 22 r000,1140-1914-C325r F i+' t-.__ . f_'i .'FJ T.i_J '.77. LiJti "r`;it isiTf C`?iD ii.-T,'j 'Fa hiT� Jr;: ..�eiav tt„3 SJ: PI MCPS iEi : /28 IOTAI PEE II:S vt3: €TA, LYLE 11.11 i.IEvi CC DVEEtJC it pr'k B v4a i:'.E r. FEB 0 FUE _ti}t+m",ti SY ._ ..- - LCf ..•[: ' Hi _i0 FUEL TIER L j':ONT cr .00 OF a S 7 -IT L L DUE VENDOR FU _L•�v. t' _:a 1 nv�:iti T. _. a4'.1v 1 ,r1FA^T.77, .03 _Fi mo:0: GDAa ': a' t -,37? 5571" 77 fC,TAe F [1 k.. ..aCC !,f! 14 ,._ a. i'.i .moi'. t u i HL MCP i 4 [ -, E i _ WE ,in hE:rl_ S i:1.J 1.:E`..C.as. NI 47`.._t , 6 157 G. C 0 iTfa..r+} ,L�1rJ_-t r_H - v . i-'----': •--- --7 Lf;: I?"5. .LEC -t: lc 1/•J11.: t.!_ i.Jy o3Et„Ki n 0. VDUCCHIM1 4TA �ITt Or UIRt 4I: BAR PLIN DATE. :Cr16/x11100 �t`5:41 k1f�CEiIC' -f.- - -. +6E.vi.(j y7P,200 .. .. -. FF.._.FAl 1 x.uue t._t_Lta F�,;F Elf ECT A f , FFR IEC ,=i,Cr C+tV r i L' ., ty+ T�'ti41t'{T:-'�.... 'r}rLC,,'�77�-i i9=ic t. iYx.is f..:... i• _::u.. nMtT`kIT - .ri,. E - C�EECK i'{T_. _ .__. DREAM EI:.,I':r.S i t.G IR u . 1'iL4i i'T `iTtiilfc5i. .:um c it 1 TOTAL P'rEEF1HIS 10 00 TOTAL%r++>, L:iE S - ..: 5 ..Iet YA TOTAL DUE ENDO L"rxy:Lo., —MAYOR, MAY kEi .. Cul . GT AL PREPAIDDS ,r.�7 00 't tF']-tr>.f fir- OTALI i0UCHE :J 'y _ i.OTAL DUE .Ef? tii <... 87 5 n z - ..;;}?ii :_jx}iM N k4 -L.. IMPA: T IS CES 0015210 A4 COOT-_ h -09-02,01. . C�RRuG •�.litvx�-L!`-{}i+I{i I.kli, MR;r :..3,740s. OC! OTAL PREPAID' .00 'Ciy;TK, i olu.Uq :u1,740.0r, T5TAL DUE VENDOR ;.17410.OQ 644S-s ._ :':Oi - :, . 3h.. .t yti�,_. sC 2,05510 -4'41 i i 9 FCRO zSsC_..1 RA%fS/LE AVE 5'35,-Q4.65 - r.x0'._.+t.:_ x-!_'9k'1i.Tf. '[_x__ ra. ! +: T!Sl%fi—aN. c'.`.+C{{NJrrylO:7 >__. �."_G-_. aC4. r+___ TO L PREPAIDS �ti? 3. :Ll f', 4 L1Livtfi.Li'.�e_ 4 r . • Lx5 TrST+} x111_ jL Fyt. `t Gri ,try. '�sa.. . _,.ti E E T...___ .- C -' PVT -.. 12 75' i " i .-_ _ ri1 `-�._� tt'T3 (t"L 1 l.1 _' .56 ,rteA }' 'T3Ts i+i C� 7'T 3 _ IFc . CH 1ICE C_. rcr E=.,T,..` - i ,_ -_-1 '= T x.:^_ C'_7.i r�3- t•r r :r CCE ti.;fi'r` FEB 't'T• Lr 7.. - - T:;Tr1 pEn: r,e =.. :: TOTAI �'Is+.00 Tt 1 _ t _:�.r.LRIE; ,. ' AlL DUETO is L.7 :1 19 f - • a PTL' _ f__LI_r_i_ t''j" PR f+{-v:_hTC: - - 2 16.2 EQC " a f ff r R x��t_C.i"�_.}s_ zLx ME VEN -Sl . _ _ v.L: - G z _ -.T: ._ T SU T 4_ ri 7_x.20 - -1rT th:'P:rlD_ . f -i T!- I AL T R1 L _ - r* 5. r, CITY G"r DIAMOND BAR RUN FATE = 031161:000 14:35141 _ Y ' CHER REGISTEP. . __ PAGE, :: flj K T3 ii^: j 03/21120,010 - - fi. .. �_. :..t`v� f �-FG E:,.T rf�GT ej_ *r r�`iTf-i i=C Fe, , it r#- is aL4v t#- DATE .i? j?s CHECK FRIEND OF THE DTAj��t}L3 BA[. IIBRf`-i=fs - - C 14010-42".25— +[f {- F� r: T.l+N(_ FI(r4r(..RAISER-C7UNCI 150:00' -ftM_` - 4,/30 -FUND RAISER -L BR TOTAL PREPAIDS .00 VE REI±-BEMPLN F=EET: NITIM 1. , 1 30-4232' IMB—T CMA COFF 9/M-219 —0 (N) 41 15 }f 2, 31__ - Sf �' '011 i Ft y n I +f -1 }T it RE - f i =5' _ �>,�Ir:rj — ALP PLTi`it 11.; x:= 1. - 1v 4i_ry�3__ REI f E)T-#1 N 1t �'tI C- 0 P:_i�`iL-• i_Lf;(:tt. i�!?ItUAL vvlit iy jh ++s - TIOTAL PREPAID -3 wt TOTAL VOUCHERS -576. 53 TM AL —01 -JE 'VEN11!OR 5052 ,: RECRE TIC44 REFUND, 50.00 TOTAL FREPA l DS 3 TOTAL VOUCHERS 50.60 -. TOTAL i-I+.IE :fEt�..f+�ri'i 50.00 - c tT 'ru + L 4 CI �E Trfr. _.. z•. Lt. 1E_:.jvi F.L. ,._vvt.,3ruLv 1±1L• r_Jf5•3 A�1 $)} l., ,: pT, _tls_ ._- 1'•.a ... ::i`#si j .?- C#`j(1 :_ -. r V :.4 #R ,` .E P.. FF,t7 �r L4:,:r„ SEAL R>� 1. _ 41. - - - ` s TOTAL =F.EF`AIDSfIN Mil TOTAL Culst-"t- 1,396.41 -. 1_ TR3FI. Dt##E. J_ , R Ffl , i - 396. 41 a.. [rfT C c (' 1@ir xJrji<r•..' n�3 r Ci..t: LL i a - t1st_r—� - l.J. - 1 0-1AILt Rit ID -S 10TALVOUC-MERSD TOT AL DUE VEENDIUM RICTT} (1--c: v P ^T -.w AL f i! - , S EMS =. !__ (111, 4L ..{iF�I f L.B2 = r li i7R1'.( FI i I R;.rL E LB f �� Truf f HS kAL r #! T530' tfzv#_ PIT f fMtx _.A.#..f! TOT.._ Mfr {CHERSb,66_.f);_ .. c T ITY bF DI'MONt RA Mit, AT-:;t�_fi�j ,Ft 14=3`'41 +.. VOrjC1ER?;EEI>ST� DUE TNF ? 03/21/200101 PREPAID .IAT C.ET tCT-FSUTr lF-1 AMOU T _M cr 'C?CE 'CFED' .FL JULIET GREEF: _ r,r 4,7r_'0, ;4E�i;CT7ri. x'��3 �zEL �u' - f" ,._.::•:. TO TIL FF,,Ep.rt < TOTAL E IDUCtE_ 25.Orl TOTAL DUE 'VENDOR 00 SHAN OR C-GIfFTTH (YO 15350- fTJ��__1.r- t S. < ?<<?fi: L•i_MC, I,�TPiriTR-!kdTP LJr; 1 12 _! PnICiTTM FiF G -. TOTAL VOUCHERS its 0 t T"TAL N� = VENLit_,K. 126.00 ,TEE CALIFORNIA h ' _ . A •7 .-__ t`? 9111016 .f';. ,L4 ttj 77 `tir, .- f:hf}nLfErE n- ttr'C_�:jr, ri,{ �^fljlM:�?.. L 1f s t= t ryt•'_Cy rkII R -t EI3 „- ° RUGft4. :t: if rL L? rr:; <0: :rid. LE ;1TH ...,_L P:•. rr MO f r TM5 ..is.. •Jli-? Tixii�-- ""' 4 'f7 -t40 ,i.:aiv1T?? ..r_a_a�..<-' !i,;� :, s�fx}r.�tv .iii, (veiF Y ? �f/_+•.l dram90 �Fz�a. x, v— - •tJ+•.+r�.ir.•.. t.':i':ter: •. rsvnSs�-rLIiJ pp ST0014090-4212 it ,.. r ri n {y 8�f . *JEi�es J.'L•v �'s l�zi I3E'iL� g +t 7a'�<[ r rt FF±af.�ri-Lt�z.I=n? Fr�,!'cti. i 2 TO?.{NL ;;?.+fiJtHERS 2, _55 . . 4' ,... Epp '2,550.46 TOIFLL�9E . EISA _-# rt .:I%1 "4 .s +r:., FE<i ;ER L.,:; ,.EFUNU 45, 00, TOT F`tEFATr'- TOTAL FOLK•} RS 5. 00 TOTAL BUE VENIDUR 45.00 HALL - :: t -r ,.,. .+.,NE - f 5 -23M__ ti:L:rjs CE I `i -Ell 98-2220 i',z Or. E � ..'.': *1:0 'A IrN 23-2-454, ,_... .r_t. ,+C 00 E •... TATE:_ .C!JCERn f n 54,_:� ICTAL Twe N n n r:.w ... _+-s•. �'C_v•: - :r �,n;; - CLASS MS:..E,T�. .;..IR. SE,_�N 1_. Q0 n Ti WEERS - _ OT AL rs lc CITE OF UTAMOI C BAR` RUN I{ATE: 03,116/2000 14.35'41 VOUCHER REGISTER PAZE: 1"= DUE THFO: 031,121,1M Pr;triIC{ _ h `1tl.,- T Prr° i_• y �`T . U}�u iK.-i;-..L,T t FCiu`�.T-A_CC C:}j i 1 II.:OICE .XSC iIPTIDN AMOUNT DATE tNtC`r: HOi_ COREN & C=:{ IE, INIC -. ` a1 qr r; SALEF ,w_ tRt , k'-•, T'£f=: ,Srl_.i TA.,L•I tIlq:i .. Jia_ aJv. TOTAL PREFAID TOTAL ONICH�Eii =2 8 63 T FfT AL i.li iE Y3CtxfL:G}'=.. .�,+.I' .�_• r, 1 •C ..... Y LR_ 001 v'Y 10-- t -.51 rICIRr_n i{01.11 : EFulf,L ry T:' 4_ . cam} iF=} �r•F D, r iu� ._ VEN'_ .,,, lv. or, n. qq INC 9177 99014RLK PROF :ii -� .{T,s-_r._C civ ' ;j RIS Al 00 ry Q TiT?t Ov HER 38.66 _AL EQfE. R 3.' 3. TOT � P�= t0$ .00 _ TR -•J F V 0i rHE r- - 0014-010 -4233110— Sul EA. { t-.alpraw— 4t 9Gj [sR T-CTl} PEtr1 ryr 'h.. Tu{',= IGRU: HITER': 294.54 �d _=x•�� ,ter + 7'' . UP iTE-S 'ERI }vr•E P i . ii.. t au.. _", _rrT ED. El .. .�•. TL.r�, t.. k _ 27 .65 _PT r'!IFF i. 3 A �__ .__._.-•.:. t. _ ��- EAG }} v�' �fi..� 312 O ! • 357R TOTAL rRFt-° .Ti 7 i,. . E; TOTAI VOUCH E P. S IML R �tiTr1- rt99 ti f r Fr ..L� tr,ia L.` 195 ?'x:-__'= '-...i Cir -..•t r .- ce •_ E .:E ==1yi, RE UI11D i '_ :i a,�=: TOTAL CGC .�.'TDc .00- _. TUTS,'_ VI;.UCHERMS TOTAL DUE VENDOR ! i i{ L y. Y. s{TCtfi'S mph{TAI tit 6r _ { ., LLC, ._ :x... _..,,.__ A _ .___s a.3 "'}'sw•.-. ri_Llcrc ePLiLu _.FrE6 [I:f_cJ 1 'AEv: . I�.t TOTAL P-j Tr Al OULMS - . ,. JA-, 7-.xr� `. ids i.Ty iF� IFiI'1•: MOND B!'F,r"vy .w IDATE, i / 6,1s: F1 114-5'41 VOUCHER REGISTER �?uL�ii?' F Psh..,AA_k'nlD T�.f T hl.R{v. TCT-AC_f T PRO'E'i T -["..i •a�+ i Cis iSisv. a ,li.i.-..ef �ii�.ei [ P'i Tiy Ti Ji .f- .. i .vt '.it-. �lE'?T L iir'.. J:�.,�i Fi•'11Lf } iF:"t ..[,Il}T j MOUNT i t-. +moi 1 GItiS c 001-34780-- 35168 IRECREATIOURN REFI e18 t 7 TOTf" FF,.Zi='A M, Yi _ r'1- OTAL t r 1 '. T! -,-.T 4 DUE i Ep i 1r . CIO_ i�+tp{ cTa F El 15,US 1 _4: ,+ _i•J1 - it !{).-- a,a l ;_a ',r:c c !i cEs-.1'. t',! i'ini. tI-iifi':'_L>Lial.,! r iIAR PP -3 4 1;9 :(+ CMlTyfiT ff TU Fl l tF1 21 G Jr; _`f - :, �:? _n: :; f+txT TB-,_ MAR :l _ -; 'ii„ .:i_...Rt_ .,,..'_ :.=LPTa DEPTS t 3- -. c f.. i'-2 __. .?J tl ��F+737 s1 ..... T�Tisi E^U�;isi iii. ! i :i,J , ... T iO., { FjUa-S P TOTAi Tj1at : Li.a.uh... , L„ rL ai 1 �_; ? 7 3e e..5. 001 �.1. _;t-- L iia 7i��iA/�R PP'--'-4 ii-�: pp }}''K3 4 DEF COI ,tt1 (.",7 �1!'IVZ ff�-`p- ce.}-r Tyii!-e: :i 9 3 03.12�f L '1 'iTjrsesi3. S i_i. � 5-/ ut_i .,�: .ii{ +.'�+7Lvi TOTAL TREPA: DS 1{ - TOTAL V i��'E�iti =��G ,rT�L III;C: 7•k�%i"ji _._ S i• 1e['rr'Ec !_!s it SM}.YINT - S;E_i'!I' v 13.11 033/ 21112000 `.i t 3 _ jLO _ � T, eL' . 11.zai!T _. Tr Ul ti TrTrl Tt it -i f1 { :iL.,+:,.f rC ii-- ;-.,-+ ;n G7_' Y T Rf 1l :i t1. - i"" .. �i•!'t FEC .u° EXCURSION YF r ta(sv. 125 360T,Jit..__ 41-- R l.E}.D •sC7{ i8 Il ..•_=. .T i1 i i_�_iShRL i't -L 160.._ TOTAL !'REPA DIS FIDE 0 1 AIL VOUCH 1,585.75 Tc3 iia, 6}E��ir'.1 585.75, k,::4v "VALLEY DAIL. Ej lL_s_i fld' , ( t _ s v _ LFG iFE-. f i. : k:Cr 10 C. ..t:�' 1- tt '• .s-- �: Z+.i: j. -_t `tZ}A _T;-Bs VIAJE LK-[ LROIpt . 86. 613 c J AID TOTAL : is.�.iil }3v �Sjlr TDITAIL t D ✓a n TOTALi;E VENDOR �1 t= .3. -.+1T1 TOTLII j: -: Bil TOTAL `v`nuC 19 4S5.70 {E C- Y tor C. ' TOT RL A U, ITAW t�`:-~Y�Al, aEaEii ?.i! LNED 1LF si�� - _S h -.is7A _.;U Eavi_iR 1t C, City GE DIAMOND Fitt RbN IfATE: G /'l6lL kC)O 114 �35.4I VOUIrhER REGISTER PAGE* io PAGE* r i ol PC p TM rest' Fr lnr�,•€.nr; -- nr.,l.F �i�?. Pr` •!#: . Tii;]ttFli('r f;[',i'1-{Tr's TI?p_ i. ,u_:L _'�l_.1.,] :iv„ -ki" hf ` e.,,L{y i. "SILT i{CSF tj51� cizt'C( f' ( f ft;' c kH 00 3 0 5f ,LI.F T TAL rFUNIrtc rt, i ,� �3 Mj�-.ATC I gjFCT. :. 7? '[f... S s[€ re" 5: .�, 'rix r ° iCF` �` - ' i : moi.. �_ SAC �°,'; �.uia.i s`3'1 _ _= 3 z �i a F ! t t7 t i' _1 _a.G. { _</:... if,te' J __.: _ RE A'S pAn 71275.00 TOMP Li.:: -32i _ ._3.� -� Tn , iiTri. t;{,:E: ,E%D.-F_.-,' I,iilaltFs ., .� FILM. ,_. •:, }da'i4T 33 It ,k,._,)I TAG r't• IOT __rt=}.: 10-4221.10 Su ES_ rR-;ONI M1sr vJ: r_I��,L.[�,._�Fat.t ( ''1 SUPPLIES THGE PK 119 if> 1? 41_{30__Lp=`._IES-rte „ ITASE: C! h.Tr, 'rat (;t} .1,{{t .,.:1.�ti}_._ i53 92'2 vJS 1_�zl 1{' ��� xM1l �'C_ /{ xr pp##�TEsI ss�,Fr LI>`.,��TFs�si'vG iF..i{4: 55 -'}'i '7a_+i 00155310-42210-- SUPPLIES PARKS. MAIN"T 9 6 SU-Pf L IES- FxA RIKn .:AIN 4.31 ..: iv, 4 tz i z_t Cit C_{.r pt4 COMUM , ,C,, EP i MINT M7 -" C 'F PFRE A PC T� ,,.� , '.�F,Iz_ rtf, i'' T€-_ . i. avLi J i 00.58 ' _ TfiT 3 DUEtl hC3C he _.:. 1F.E•1 ¢.. ". -- ?i .:_ r:L'!"C j'T14� C C rFT';' t _, __...,, tL:, L.:•L: n a h Saof) MAL P.`IP •T,.S F1 j CT,"f_ , t. _'Wi E t 4 31. 0fF •SIL_ y"_ , j.�L.: �`;=rtr';i n- { ...d Fx, vL._uS+F. TO AL 1.80 ra �.,L ty, .80 _ { .__..�Ci1 HOF,' .. _-.._� 5210-1411 c. _ iF." GIrL�h...{ VV -1 r1 Th - _- TOTr,. V r• ER'S f {. TCTL DUE VEi, 65. ,: r L ,7 9650, 10.8-5- �; :t u; :rLizc' L 9. ct! i ; 5_ fliti a_?_. >_i :i .. u_ k _ .+f-, C� ,: i 120.00 _: i•J�:til :_.x_,..;-- °E_ 4€-'.r cC [!!�` iL_. 'DC.II-E°�^ it r'C _. Ti TP. 'tf 4_ 't L' r..i. . OTA, ;J113-1 __ v:.t— v T3Tt�l 1 �§�.r;>.r, -..... �. ice. _ .:a._f- CIT`T OF DIAMONtl BA£ RUN DATE; 02/161"'000 11.35''.41 1*Lu p'EFt!ELsi`TER PAGE: �l�L - .G_ T { B s ..'F i. fL-••-• DUE TH1R ft�F:� .j00, PREPAID, F € ID E' -ACCT P :t,• -"T f "'r` j e.aef ti3 r .�' ;i' r. T'h s l" i ('� .h= s'�F � ' v`Afj1 Star. A'. E t t]E_.. : it ��+_�� L'L__vv S..a..: *� >al .L-vl33 �'_• L..L•��'"". 34� LEA—=JE OF Gr CITIES+ . 44:EI Tr{L''__ 9—i LnlJTPWL"'1cCO-.= T1*€.utt%:CLT1 .rte nc1J1 r 1.f11/ 01 aTt_ i g1r.f. tG i:'nARI,tBRa 30/21 057L_ 40a03 0,30/21.U. TGTAL s iEPAi C' 144 6 .Q TB T fjL VBUCliEI;S , vu TOTAL DUE VEN MUI; : 1,446.00 VI;'..AN LEE 504-24 REFUND EFL,D PK lEEC—��TERA 53.100 TuiTrL Praaf�E{�rUCSH``.(L:= T1fAL t4v s �R T'ti.0 -- T�5T ae+. !3ErL �jlis-'..4EE:..E:i�",:... s 10. CID SHTit•1 ,� z LE qSaL::iu a ri��uii-:T=�, IiuC LE1 _ 56+ 8711 PROF ISV C EN 98 ,2' 50 .. i 12 jr_CLa•�7:. c_� va eaFre • Cl _=i. ia r111iC4E.' 4 tite1 v. v Cr_w=4l?'ar.� 1i34 �s__.;f __ ____ __ -. aa -45,-7 E'La't^ ___ _ a F*_v. LN 8-221 L74 x. l'11lLEIO E t ;i E 3 ?-- i c �G n yr -ppCF 4 GVC Eki `� '? - 142400. TBlAL PPEPAID6 1— OUCH 75 T -T i+r Ir�hjr Y 75 v !BOH __ �3£fi __... it.aa..l..a_tio-��— r.f :..fi La.-LGu<.::F 2-=7 ENSIC. l"CL P1 %6 24. t._ •+�_E ...-,. '. h»4:L eL9 'h?rdAL.i_Tv ... �. La_. u.. E' . . _ _ L�'kirx t,['�L.Es�I !? '_V: It r[• t 43 d1i ��f' Y t L :F i ati�J .:v l �. _, ...L fF. _ �'.t�_,',..•.E._ •>i., 3_L1';.r7.,.#_f,,c• s.7. TO -1. AL FIRPA.lf—l- 12 54 E.L E ee_ D EE�,f i-tti' es.. 5 '.. i 12 a 4i�:. RCT TOO f} P E US 00' ur l 195.00T._ L.( .i tet_ i..^C- aE+a3r.iL �t; i. '1 lA JL C'f' �_I 311 i ° i � '`-s_• 1r? " c _}�__ti.-_ �•-� - r'.. . a i - ?l'1 (i.(' �•°.•;"_ _ Chu, ('�. :'.j .. �i...! F:a• t -e .,3...v - FED 'UU )i/.�`�+-1 r: Y iv. 11X3.. m PR -PAI -t. AL - nF S. TO TOTAL ME Whir- 3LR. l cry r _L- rNGELC.. —r:...„_ L:�,.rJ q 5 f __ Ft1 1 fro -i 7797 CE td C�r•fi� i...TCiT.—;j .�a ft:: 53, 91, - j - .. 1'1111+. _ _3'L�TRIt WS'ijtE et,�L- U: ki a .. Lx. C j _>•.•s�. ._Jv r' - t=: i F :_ n ar�.:-t: �_i•_ �.:.'E.t:iL. eli-irkiF—Ur�1N i. •i _. 5 -_: 5, 2:2 a{: tl. _t r.aii.7 T jn ul'F ct g tx i r c= CITY OF DIAMOND PAP RUM SATE'. n'/16/20:?0 14:35=41 VL#JCFER FE31STERJ PAGE: 14 ' DUE T.HE¢u 0* 1i1!i _F0 PREPAID 5rErT-;nriT FcUULE LLri u�01E DESCRIPTION' rs,IINU i U �0 C MAINE—1 v Mml - 4 ---m s.i r,EUFEA i ION REFUND 16. 00 pp TOTALDL t.E`,rEi?n `00 "11A1N T Ey ca-��j._.'`i..iE,L.}..__�a•-t _ SiJ*' ,.- }I_ l2412( .: E.'rFL.ESIA I1N.T_1_ . f.tav2 10 PRE AIN 7,4 .AL C' = l`ENEinn`.. -{ }-.A \ tR >`{r,L'4J1}'L.L C ' . 474-2 3RECREATION' CRATIONRELU 45 On - TOOTALU All D TTS t�;l�i,�arumfifi 45.00: TOTAL OR !.r}.L,".=a`"1 _p- Ar t:LE-1 ,.' t�i.LJE7r?13;i 'Tr' - - r 7r•c._719. 56 .a , F;:; t r;i - -= Lr .50 - T n DR -OTA' - C `. PUIN111 COMM -21-8/20N) - :.. . 1 I H. t� r0 0 I OTAL WED RS 65.00 c f u4 AL D. -UE. ;F E.R ! +e 00 IL,,. :}.vtLI. i. : I�i �,i.,��—Li• Of '4i�3 X34 33"9- =i `+. -1'155, t._r_ -_ - i, y1, ries Lfirr 7_�,. .It:r MINSIT SUP a: L' (:{f j�it;�—-1_'i:!-}E�i t'i'll_. �t_=•�. - T 01 T; AL VENIQUOR 441 1 '670. 50 ?182 f cal, _; l.,k:?�1V' �� } _!'-• }. 14. T TOT AIL I,UE:: to Et`i�i�'.... i? I i445.89 -- _.i5,?. •: %L?1}�i LEtM;1't ��.s tki 65.00IMAL PREPiI_i•S ,11 -- OTK 11! Item. HERS CIT; OF, DIAVI ND BAR RUN DATE: 103/1612'00 3.4•:5:42 %MUCHER REGISTER F'FJE; 1= DUE THR /210,00 PREr,.a �[ FjjntU- r7 )) tt [[.r irn }} , T : U:44(,iit,i ACC! . iii..i__UT AC. ❑ s} ! O .A 'aWINI�CE ��r, *LT; ^_ !' } MSCRI. AMOUNT i1F:t_ � i Ejj',jy Lik - Pri=.XTEL (jt!t4r'�g baa -- 4 ?2�:if. MAF SVCS -RADIO RrcrATE 22=.9 AL y -r TGTA TOTAL 1)OU LHER 215 ?5 . i OT, i.. DU 'Eti LFA:" 215.9-5 CES 1670 FURNT i .. MCL OFFICE21, 50 '? On-'! 1409i mir. uR FFIC.- 4012; 4'.. 00ilt 9 K2l :o__ 9ta=:}.: L:Jis C�,���'i iTU!r- ICIL 1-i t:.r-�l,�i - -- - - TTS PE 'AIDS a00 - TO 1 fM �aCH7�7 RS OM 11 S. Li��•is�i YiJ ' 4,600.61.: - T�`£;L DUE .4� { EFA!ttl .:I 4,tF. 0..,r.. f..ri� vT 3 iRADIN;3 Co..' I;L - s '�Pl r124.40c2crr rrcr- RE - T4 i }3a. ,rL{iI'.+HI_R°. 12 , a 40 -- �: n��.. VENDOR-,' TG } i'.� L!EiL: 5#EiYL1U�. `I'i) - .?__21n_ !t!tsZF.s- : tir5-L3, . ITTktY[_IE P -K CO ER/SUs.LT ES S9a.4•15 -. TAI . PE1 -• .,- - loTfIi- , liE[ { .45 PA I 3 T TRANSFFF ?c 1500 00 0 rr it: aitNS EG! tiiF?TRFILi .".. - n -.T '>•TA{ C� T•'s r - lifvJ 7C 1i0.00 .,.:ter- . TOTAL Iff-EUCHEFS 00 r T f ni --' - 'T tNC Al -14 - 14934 f(.M Re: riiLL4t_ EE VJl.;- ,1;r�_t n! i_ _- 2 G.32 3 EL _E1_'f1:aAi Ii�eSTsLl NT 2 4fj,00 `tT Ji." MN= -FMI r .,T:LrU . . 11425-M - r't [ ftf"��� qN t .. z'7f .. AAjA 0-42' 40-- _• . : -TGF. . ;L _`ORTWRITER TRr{"'1299 i r 45 a'T :. - TO , PLREPArS , - 11 C . ,t 7, - - -- �° hGR r'hETLs FEE6. i 49 03 122 i' i): JC v psiOF P-11.3` {_ 2. 85 r: {1i� €' ,_- n i£ 7 022" " . TC+_,°hT _ EF .,1 i•- r TOTAL 1.�, 24.=n2 .�*-'r CT Y Of D I MCI #I BAP RUN DATED t 1161iffRr14:35411 - VOUCHER FI tESTEi PY7L'• y` - - PREPAID tCvT !it':"-" II .!� �v T- `t i:l3!-`C T:�`$�'l.i,L"(I(l 1 `-v. -. ..li L•� t ftq"-tjAi?.`•TC i:E vr. z,i L�ClzL Lt�..��', - '.r -va L.:i a MILITARY a.f'u •. v_: ¢Lz+ of t>_1;..l: 1J? 1 rl f.-.. 21109-- PF".-F-O..:Pp PTC11 R 1:IL� i`±a is '_ 1�r7:CJUM ; CY �• rl TIRE LCTRIS 21 L t'03A.i 20Ltl i5'7=': 00 . TL�"y :En + g 31, , 1 L�FY :577 �l14 _ tj fi }i.l-_... a _ __. GGR RETIRE rr TTP ;: i F a. LL Yev.l_ v 4. yf -' " .+. {i ! ! T7. _4. ¢l.:i _ a.i. _ 35'79 .. - TOTAL PP - lDtTk L r - �{ Ti { .lH.FLr. -:A 'EK +D�. iii 3 R- AUND"REA F - T" is(i-'%:i--. 34 S KI ION ilEiUlti 35.00 FR ^I tS .00 - 'TOT AL V_n;l ESE - 35.(KITOT - AlDI�c t N OR 31 V POIKONi VALLEY FIFE &-ab'P�LY CORP 0015310-42310-- 22-68 CITY VEH M'fIINT 33.54 - TOTAL PREPAIDS TOTAL V'C:EI 313.54 ... f!EN [a TOM �L BIDE YL.a+1��': r..-1 L', t «,±¢.r'f - - eCETMAETE4 PnST v_-r01I,FF GUIDE 2, 5° 0003/21 /i0t J 35NI iK t . s? -4!i_!4.21 a.0 - ,POSTAGE I•!EE,'IDSIT ` 1 DEV 7!1(D ]rl :• i!E:FrEu- AIL ,„ .',_- a% Y,y�L^,L HI's }4 - Ld i s7. L.3 v,..u,_ ,.:,a>_ i L-. '11,: i. -._. ya¢7_J ., ?:•L.}.-E,z ,� #�; .:CE„.EiiaL r(•L'24�JY-Y> TOT” PDPDATn 235.25 TIDITAL ! rhCZE T.:.T L v - - 72 z76 I. pul - PJTNT Ll [i. "9- ,7 _: } fit - 1.' YN, -1 PRv,,.vv _ -1 F:. _j.L? 54 - 1.. _. ___ ._ ••. 5t IT 70 10- P - .39 00152`0-1 if•7 9017 - i ir. .± }J._...-. ..tea li - PRI,ita.J. _.�_t ,�,_.3. ..e}I - Y Tr.. fiu_� �E - - TOTALi1,-€..-, VET -OF.: - 3 1,.t1v - RA v 1_3 .. _•.• -----.`�E4�._A IC.l; LCF ESUM ,.}a vo - i `? t.L yit sL tEvs ,LF.v 35.0 CITY OF DIAKO N ; RPI., RC§1 DATE, 03/116/200014'.35'.41 ,` c , R � e _ ' DUE_ THP — 03121 /20 F.,�F DTII' il5�.lil n.Et.a ,. fy..r P .u4tGT' C�. I ib x f -riz . t E CT �'��`- ,. T C�y- ht TT41rj r i I`t:L:.TRTT:Ltf"+ ' 1 Y JL iT; . �tr?i E cLf....{i _ i LC ". i IS GROCERY COMPANY 004 4,090-42325— a r.. 1O y c1. M-16 SUDILS-6/0MINt-BO- ., r,. ?3^141,1511-41f-_-_-- `5 i' 1C=r^ 515 ..TCl SUPPLIES -CENSUS ;iy, 1..011 TCT' �R£RcIE, r5r� TOTAL ?VOUCHERS 25. It, OFF?. TOTS; - tilts E[�'n�1F' VEND 25. I,:, RAY € 1 - 5T r<__r�.: EM =O k' F`EFU % tits TOTAL rREFAMS r _7 23v`s -- 50412: RE"FiN Ft' fir R 'REAGAN' 51).4t£ TOTAL rr,r_rAIDE; .f.;, IAL 50 . L -U TOTAL !.L I •. iF}T"� �r art RL.4 .4_'LFSI_LR 'i itdNf Y. _..f, lfT;_ >;:•:90-4 11-C-- _: ::<.: j at PPL'.Si- L;BELS . .1 1: F`i::., rstS -.i v r!:Sf RDS 265 9,11 .,.r.-,• TOTAL VOUCHE 8 i,965.37 TsT.1 9,r rIC �n 1,9-k5.37 TEL z?0ti'-4233-0 LEAI ., 7770. ' 82-11 .{i') 03/21/22'0_10 357 { A O}W, FS n -r AL 001r 4L E• z TOTALi.!}it... �F ilii, P a '•} T :svv , _� 0 900 10643-9 SP L.EGN, T-.CS—LMTRMf.h] iAW w4J09 ftJ,644 ` SF : LEGOAL 5r?',? 25 _? ._ _ 41,1`20-44'021 R z, Q? : i_cfl'i Ci_r�v ai+va.i ...?,tl•?il.F r t:. 1. f5 A .._.__-: ,,.ter.- .hire -,. .-,- r _r�; i }rlAl 010 ,.._:_+f G NEERAL L v,:.� 26.00 26. . (? i.,02- 44i}_i'__ !.I`a - CtlrF h, f+�ET£'=-i� SV'v,`, th' ? aC'sC..:1L LEGALL.t.0,�.F l���.{l:l 821 ._ice: f,. t t_. rr.=—` 1* 437 1 Et`E AIL LEGAL SNIM vi'.¢3 OU a_ r, i 1 5 a 5-- 4 1.9fi h GGAL S is rpll r t 144 49 jl-.:. ...�i�_ _ OT 1f.�•-'r•'4=. `.�D ill;. -C -CM c�- Ef�ffJ.}`13!'. 1_t3t ",. clo _,u_ _GENEl, Ll:_ _`` f � —T VOUCHERS f41,_ i i CITE OF DIAMOM, BAR RE►'IA DATE. 03,11/2000 14.3'5=41 ROUGHER REGISTER; FACE: a DUE THRU 6/21/2,0M FS�F Al EU { Fl s .ri/SE! ? e t._ � O EC7 ACCT 1 1'{a.: v.__ �� �LUi�-�—Ti�r1 �t i � ii ,. ii. — 'F DES [ O I�4 i���a._--(_tvl4��tIi1N. ( 1 AfDLeiXl K ARIEN c:ODPIGUEt - 00 T TOTAL n- _ eBOR q -. ^}Js+v 0101521101-44'iyf f{__ C:i tuft i i— rrJ j rr fa_ . _ 65.00 T-5 i AL PREP=;iDS 00 �'S ��11 TOTAL IF�E--a-!11s'l_Cv - 65.00 TC; ALI D VE {MOF L-. 00 SCHOOL SPECIALTIES . 't r_r, _ _i 2;!�- f EQ -TINY TL{i �,RTU/? .4FRA 5,: .'�i{0 TMA MF rr T OE?AL \v`-_J;4r- �_?'a�,n� ?TFL DUEWhir-'OR ; 5019.42 Vu rEY'.u, .-P— WRIGHT -� r ' - T I""AL F 1afi10:. - - TOTV a �fL T4J?. CI ER .y TOTAL DBE !iFT,L�i1F; .0. __1 uv F SECTRAN [ZT `J { . .:. COURIER c }r i c[ .. Vin, TfT IAL DPIE .130 TOTAL VORMCHERS: 10 0 10. uginr CUISSTUN S GTt L E C5.3O f FKr�. TM ALJyy is CKIM0R, j 1 167 r T?1� LHAMPTON _�,_, � �!Fl_= L!,ix _-11,41 9. . " - D", 14012; -54CK-1 221933444 LEBAL 17,85 8- 10TAl C ruTTt , ,:,_, AIDS F(7 —CTA.' 17ta.J_x t L-FII1. MTN!G HET -.�_� iiE�R REFUND, 1 rVL TOTAL FF:EPAID6 (�) 101 AL. VOUCHERS + t. 00 , :._ i fi amuI - 001-3,V80— ._•_SJ i'vE4s..i.v..IJCxEF ?l ;. i[ r"T 1 C0TI,-... — ? .y { CITY OF DIPh.ONiD B RUN DATE: 03/116/201010 14.'3541 VOUMER REGISTER PACE. 19 DU t E THRU. 0311/Z,(Y3.1 pFEFAll D FIJIiDi CT-P?v:.CT F:;", -GT -ACCT Eta # INVOICE DESCRIPTION AN 'OL WATE GHECY LI-EMY- ' Y•iN SHORT (0015350-45300-- CLAGc ThCSTRCTRWMTS. vI 55N' 6,3.0u T13T[t n- ,'T Vol , r - TOTAL DUE. ENDGF;:.. , 641_csl:. - - p �ILF`; ziLFLI i - : w ..=_•_ DATE hG-{-NNER_-FRI:i�GAD 64.95 4.Rr TOTAL PREFPy 3v T^AL qtr -i C. CHER MT 64.95 TCTq! Illy . V1:11,�::. 6-195.. SM RT.. i. FIP:s L- _ .pcttc .tis ' L�T, G7 .. _�n.CL�._ _i,:CUP IES .n�_ .r 2361z%?=i-=.iif F'i IEC_cy�"RO.+fe TS-"tTF,.L?tit 6.05 TOTAL PREPAIDS a� { TDTPC t:DDCHERS =v=s �y 2a .�.f.L'Y T ` TOTAL TSL ����,�DvR 00 i40911 41�1)Or �:�z L4i1L4 SUPPLIES -COLOR PRTR 548.11 tDTAl PRERPIDS e 5 TOTAL u'?UCHEF 545.11 TOTAL DUE VER:. s SOLI ; A-FORMiiS'a ..GAS COMPANY - 'i:1;C GAS SACS-HRiG COMM CTR ::04.95 TO AL P -AA .00 GTPL ,ttULNErti 204.095 TL( T AL DUE VENDOR 04.95 SPORTS „GFFI Y GR21 tP tc•;c �� ri); ?030639P SUF E . rKC/TRW*-; MEET -88.74 c f: Sx3•vJ=v� =tii,;(1-- ?ii1J �'l i)iTL=•JiJ JL..rF LLEt �'�• T v0 ) P f s h.EC t RPC`Y BEET > � 1:1.6 - GTAL FREFPIDS D TOTAL DUE s`ENDCi4 4459.77 ; r 111 i1 V-2 L. - - MAR "ar FIFE INS F .Et1I' xis f 4L r=i; r : r2 rr ,r;a :357E? i.il11-21106-- MR :, .rr�r'PL.L3FE F`RM s!13.5I .:i n?ilr.2? hj K77 8; T�::T4_ PRERPICS 856. `(i Tr' I0 IT -E VEN 1 •:: E'ITY QF hI"MM HAS: RUN DATE* 03/16/2000 14,35-41 G'GGGt;EE REGISTER PALE. '`K DUE THII<L 0-34,211,111"00 PREPAID FU1Df : SES�T i ECT PF, ECT-�?M PO # INVOICE I�ESCFiIPTIGN AMOUNT LATE 10, STAPLES 8Y" ,Gfl t SL -•LIES - rENEn I tic, z �4 f{ FulIli49«=L non j [1 41e_?., 8�e837 0,1W�3L€1 - .'PO ME1,4 ] _ PUBLIC f i] r�_-24.311 C's LF. Lt,. vt: ii5..i i^2 1 iiLµ•LiIL:}xr#U{�•.x :sf 4 _ a -is yi !!yy j 00,140955 41200-- � 810 n.Jtt'd.. -PUP, i j {�'`i{a t, M.,K -5 r5�..- 22- ='T. 00155.1 41;r,n-- 00155 -11"I -412Z S-0370IOPEN SUPPLIES - %iiSL?I WiKr1 44.310 f 1 Elf 1 U R IES, -... Pi..-LiC W9} -ES 2 ^rN SUPPLIES, ia_i_ie , € 01405'-1 4# 00 --CYT iEijYi= 69jp'D TEE - CO$ta.. & Mr- 115.' •: 1F { .ia{ -0-- {tOY�N SUPPLIES .LL�L0 . at:{. . €..4>.9 4#�+i -- °J2'' ?# y,�, 3 $'vPPLIES C"1 ' i ,P . �•. i.0 ,% 4122001-- ON -11 5 ^_ {ES; OO,IGPE:1 .SUFiLI iJ.'.— i-ECRE �ct..il? 33.67 (`ftf l4J-412__ ?:'.. -f:,: „ ,: rrLIES-. COMM, t ,- a..s:e9c. 0, 01 .4 5r G1220 -0 'S c y f _ FINANCE -7 .77 00'4050 ",# rJf;-- SSfIO- PE�d 'GE fEMO-FINANCE -7.77: c,�1�r,?5 41 �''�-- e��'fME3d SUPPLIES - COMM. MI'0 9.50 0014440-412M,)— 8870 PEN SUPPLIES - E.O.C. # #.v5 {{90-41 _a -0-70,/ItomGN SUPPLIES - GENERAL .4j:9I, . t,.�, ,- `"�fi,ILIPE�� SUPPLIES - RECREATION 1559. 0014050-41200— t Tf�esSF td, q h'E?"U-FINAM 0040904120O— aVO.1G'�`EPd' SLFel - GEP;EPNL �7.o 2- ?�i f31F"Ejd; �D-�L u;EHTI#d -8.57 0015351-41.1200 0 ..53=1 3 {C- vi Et11,,,S++EJr'P�LkEiE. -FtEuP�t�HTIL�f��. .'1,.5.� {t#_z1f1 fs1. t1.;__' �aR?7:jit'r Et'�� +.fry', 5�5""{-r'LH3;k';IEgI -#J.-_}i�-3. C r 0.1.:.-.+- 41200-- t 5�. f 7f UPS 4 OF LI -S - E G..Lfi I[.d }J 4 EN vE C V Y�f-i 'ECP' TIM 34 2 #.� x.�t P —_ DA 3 { tr _k ...1-.;u•.:_ :r,7 C`C t• +. s RI -n - ; r r'ir { [�i L:Lx r{.i_f E€'� �:P,LIt� - �Li:3iC.ii�IGt# #,'_x.14 TILTi r{t Pri'.E lgrF - .00 TGT AI DUE V_NMOF; 1,694.2-: 1409 -_. _ _- r i EL'L5-1 iERMAN 1`i:1J S iL�.-T6P� GT,:_ E ,EPAH .f k v - TOTAL AL DUE VENDUP. 57 - .ai..m'_ t•ti i•e.A yi ,Jvim: f 5. F '—_ <<eEi� C="'� TY F4 MlP4ii:, AL PROP'AIDS . 0 CHE ,O'.a� -� 18. (10 . r R TS.=Tt L D E dL 3I�U - 7 R `til 1 �- _ii _e.L -lav Ti -f uLfif�S CJ r i,'i,{l•, �t•}yLL { %iI Lr u� 1151 i!FF L"3 111 1 F k J0a .cl .C4 S I �L S • i j fJ •4�.. - -._ U. , i.r_v J s - . �.:.,.J C{ ty k .rL v e D U23 2-ikf,, 551.:. QQ F {+IUCHE n -'t.� A- Tl ;F. VEP -,fin pi -NM "IM, �-`r tn,l.•.d": =a00 s l 165. OCU 3 v I r.L DUE , _vSL'1J1+ CC a i,[, '.. CITY OF Dimon EAR. RLIN DATE 03il-6/2 00"'14.� .41 VOUCHER REGISTER PACE' 21' DUE T:li l€� FREPAIB` �i;r�rir'vECT-f�CCT �ROzE� s -ACCT PO # 115jkCE P=E_CR1PT1ON' AMOUNT' BATE UhtEr: UNIM PACIFIC'' RAILROAD CCii'9PANY 25,05510-46412-14499-46412 9682 476000 TRF'F SCitd-LF.MON/LYCMIM6 1,000.00:: TOTAL PR,EPATDS .0 TOTAL VMHERS 1.000.00 TOTAL DUE VENDOR 1,000." UNITED PUMPI"di SER ICE5 INC �.1:L�1t 4�tJ•.i _. {•J. 9678. 1405631 C 3:n _ 0~ Y PRO M -WASTE r' EArw UP a1. 1 ..0.631 iF293:03 TOTAL i"REP Ataa4 :. TOTAL VOUCHERS TOTAL DUE i. ENDIO . 2,236. 71 1NIVERSAL M!,—. 0004443 4s_0;}-- 973 F75510 EMEF PREP -WALL KAP TOTAL P EPAIBS .00 OTAL VOUCHERS 161.:}" TOTAL ME VENDOR 161,00 0— r , iiu � v 4 t itr :2322 RE r i3iij REFUND iiNL : IQ TAL PFEFAI' S , 0 -Tl VFIUC TOTAL WE VENDOR _=5a'10 _ : IC SAE• n7jeja f€ S ,y O:E? - . 4'iPUUNTEER. RECOGN-COLNi+ IL 1i}4.0 r}f TO PREi•AI S, TOT -FL OUcN_Rc 104.00 . tltt N4 VAI Y .., JitE a. '.:i—wr::svw .:i S6ia M-5,_-_ 'Eiaifv�. iv.. Ai"v9' 1 X01 }-J FAMwT, RMLI0x09 f L 9— , tis_ 7.,5_ 7 a10 '. PRECtti TITS 1t', TTOGAL f..iJ# _ �e.11, Hw POTAL DUE VEND 1.FL j ,Y -.ii Fh t= tr nt _J -_.c_ '..6,411-j i a: '1i K7 51+,..1 ':. pp�! ag r,'7i EpONfl-,._PErc �{_C _'#0.'.'::.74 _...... WATER S.;.:7 i.wjEt..rt..1. 533.25 i fl Fti-_ W-t-.i L. uV..] rTURSSI , L; 495a i_ -. ;f 9 vi)J. i ...: "(_ _an_.��._ h _ 9c 81 F. S�-f r.EP: U Lei lEv.� "� C T_v ' a%L 1�AiLr. �xui cI�-€ t 6,U2.45 TOTAL FEPAI,_ {f s' L r e rt R I ul I: L DL'L U1,34 ! 92 CITY OF i'A"GMD 9 R RMDATlE: C04I VOUCHER EEGiCT PSZE' '''` PREPAID NIWE, f•5 rr -i' `tf^ t ( F T I'hi3__t-T-I-sLi..T. 17 r r' <, tT z=i�y�,.� i Jfa -.I i'li!1 .C'i[-RI .TIS N �4hji�`EhiT r; T� ('i•. `,; s,f- L•lEt. �.y WELLS FARGO BANK 4 t4___ OCII &Iji40-462140-- LT s�E� ?.F8 AA y1`)00 1.5776'�L: rtj1tF.)ii 1 "t}__ 5 {?j r. at_r t;03,121 /2. 00 '3' 12 MTS i 'i fj- uLjct 5012CC4.01... ft t ' .-:57;22 i Jl {'. vi.fvt 't _ C. CS : f t-Y.j i i_�•%: s. 1 f -.ff71jry FIiL-PCtUL VE;t.u`L.E l::i C ,L1,,,:C,_,: '�4 t ?1 :fikR. �•Fii}L--- 314.89)r,2111 73 _l_ i;" U57 t 2 0, t i - Ca {-, } ..l 2a...tift� 7 �f001410-1-A-4213-5-- I ' .E4:t3 42 YiEvCjPip.. Evi V:Hill Cu . wJv ��z �tjl1!. �J E-MAIL S:114J•F ..l .E- 21.12 Ctl_ 19..+ .3-:5,1I 1 01J01. ,a__ 47G-COM MBRC WIAIRRERAE-: 5 f_?i ,fy :. 'Je e -:- 01.D f:. iv-- M., 1 1.2.5 AN l� `i �. _Q F 1 � ,�z 22.a, �- 114 f.31 z.•:{i 4_.•��}'- rr-A, � OMPI -ICNIGi- v�.i .LO 63121.,..4,f.! =.}J?L: A6 -0!;: ..j?+moi ,i: rJyiil Jfi 5.:"�jrl 03121 2'-.#�. 'f"f l!� }''tt. 4s:vJ-- "CL1S;: 1 !19 25, ei:f {3.1 f �i _•. :. _ a-oMMI • , :}r i /_ ,?1120 77 i.� 0C.- )-PS_`_t:-- iT ,-., aRC ,'lent Lt..0 v ii:�. L::.ISR ,'T:7'1C._.03121,.• '-'vv. 5! ../N,001 '`'' 7i r _. . _ T}-231 -- ii 8C098 -4-U-2313-- {'„]L 7� PPLIES - C4�.f EC! 5Ls?5� ..i _�_i•. .$.:.I. f,__ st_�PG I'�i;... A_.MINIS!`�T TN _.``. 15 t. 140i{t F1_ E.__ v=•,P LIES -1- 1IER OFFICE Lt,E. AID S LJTL TUN- VOU.iLr"S 1144.72 V COAST AR- a �. 25PA ti _ _ - BE ERJ -5.00 -OTA;_ L.. LPA_DS i .. 10-1 E f E '.. i- TE 925. 00 ANGEL - 50K,REQ N PK DP , c-, T ' -10 " TOT AL %ISITECR 200.is-.. f .. �L. yti vs vi:� .ttom�%#��'++ v ii`i! `E � :. :31;- CL•F:.. JY (L i+J L 31-iS _.: .rlij ��L,- : - tsvf � 15: .50 TOTAL PREPAIDSE .00 7 f uTI L bulb :"EERS 455.00 - ! OTAL DUE`'rte DDR. ' 455.00 rOrrrslTv #A!E F .Ki4 412Ch")-- Wil` tt FE 582.3 DRNri`6 WATER HE'Ri AGi i. .'t{j.00. T r,T LLGPER 11.01%:% 00 .3 x. -_v _v C[ir.,F,'s.£i� .LFf4 t-e.E�`iFhi Lk 4 l.t: TIAL . RLE•i-v a3 rf�_a 40.00 ri- CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO:_ TO: Honorable Mayor and Members of the City Council MEETING DATE March 21, 2000 REPORT DATE: March 15, 2000 FROM: Terrence L. Belanger City Manager _ p g (Faithful Performance and Labor TITLE: Reduction of Landscape and Irrigation Bond r & Material) for Tract No. 32400 (Standard Pacific). SUMMARY: Standard Pacific has requested reduction in security amount (surety bond) commensurate with progress of work for landscape and irrigation improvements required in accordance with the subdivision agreement for Tract No. 32400. Standard Pacific has satisfactorily completed substantial amount of the work and has requestedreduction of the amount of the landscape and irrigation bond be authorized. RECOMMENDATION` It is recommended that the City Council approve the reduction of Bond No, 11133317617 — Landscape and Irrigation Bond from $369,846.00 to $184,923.00 (50%) and direct the City Clerk to notify the Principal and Surety of these actions. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) _ Bid Specification _ Ordinances(s) -2�- Other. Subdivision improvement Bond Agreement(s) on file with the City Clerk SUBMITTAL CHECKLIST: 1. 1 Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes _ No 4. Has the report been reviewed by a Commission? N/A Yes _ No 5. Are other departments affected by the report? Planning Division x Yes T No . REVIEWED BY: r A Terrence L. Bela ger James DeStefano G. Liu City Manager Deputy City Manager Deputy Director of Public Works I CITY COUNCIL REPORT — MEETING DATE: March 21, 2000 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Reduction of Landscape and Irrigation Bond (Faithful Performance and Labor & Material) for Tract No. 32400 (Standard Pacific). ISSUE STATEMENT Consider reduction in security amount (surety bond) commensurate with progress of work for landscape and irrigation improvements required in accordance with the subdivision agreement for Tract No. 32400. RECOMMENDATION It is recommended that the City Council approve the reduction of Bond No. 111 3331 7617 - Landscape and Irrigation Bond from $369,846.00 to $184,923.00 (50%) and direct the City Clerk to notify the Principal and Surety of these actions. FINANCIAL SUMMARY This action has no fiscal impact on the City. BACKGROUND In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with Standard Pacific (subdivider) to complete various improvements. The subdivider guaranteed faithful performance of this agreement by posting with the City various surety bonds — including bond for Landscape and Irrigation. While the entirety of the agreement has not been achieved, the subdivider has satisfactorily completed substantial amounts of the work and has requested reduction of the amount of the landscape and irrigation bond be authorized. DISCUSSION The following surety bond is recommended for reduction: Account Number: 111 3331 7617 Landscape and Irrigation Original Amount: $369,846.00 New Reduced Amount: $184;923.00 Prepared by. Rase Manela 1 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: march 21, 2000 REPORT DATE: March 10, 2000 FROM, Lynda Burgess, City Cleric TITLE: RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY THE CITY CLERIC OF CITY RECORDS AND DOCUMENTS, WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 SUMMARY: Government Code Section 34090 provides that, 'W h the approval of the legislative body by resolution and the written consent of the city attorney the head of a city department ray destroy any city record, document, instrument, book or paper, under his Charge, without'making a copy thereof, after the same is no longer required! Destruction of the materials referenced in Exhibit'K attached to the :prop vsed resolution is determined necessary in order to conserve storage space and reduce staff time, expense and confusion in handling information and informing the public. RECOMMENDATION. Itis rec ommendedthatthe City Council adopt Resolution No. 2000AX approving the destruction of certain records which are no longer required as provided by Government Code Section 34090: LIST OF ATTACHMENTS: Staff Report Public Hearing Notification X Resolution(s) _,_. Bid Specification ton file in City Clerk's office) _..Ordinance(s) Other: ._.W. Agreement(s) EXTERNAL DISTRIBUTION. &JBMITTAL CHECKLIST: t. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Comrris; ion? Yes X No Which Commission? 5. Are other deparkm* affected'by the report? Ye c X Na Report discussed with the following affected departments; REVIEWED BY: DEPARTMENT HERD: 4a )-p Terrence L. Bela iger L�n a Bur ss City Manager Y ge City Cfierk Y RESOLUTION NO. 2000 = A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING T14E'DESTRUCTION OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 Y the WHEREAS it has been determined that.. certain Cit records under charge of the following City Department are no longer required for public or private purposes: CITY CLERK FINANCE WHEREAS, it has been determined that destruction of the above-mentioned materials is necessary to conserve storage space and reduce staff time, expense and confusion in handling, and informing the public; and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head of a City department to destroy any City records and documents which are over two years old under his or her charge, without making a copy thereof, after the same are no longer required, upon the approval of the City Council by resolution and the written consent of the City Attorney, and WHEREAS, it is therefore desirable to destroy; said records as listed in Exhibit "A" attached hereto and made a part hereof, in storage, without malting a copy thereof, which are over two years old; and Attorney. WHEREAS, said records have been approved for destruction by the City NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Ear as follows: SECTION 1. That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. Resolution. S1=CTION 2. That the City Clerk shall certify to the adoption of this I cm O o c c c c c c c co _ O 00 0 0 0 0 0 O to 0 W '. LU a) ) m . co c6 cu co co Ct5 M cu N N N M N 0 N M N c1�3 N c N co �t cY tQ v � Z a w ••.. _ F (D H > L W W W J LU H W W W W a a LL N �, v n n v n. n a cc O O O O O O O a U F CD H H z z _Z = W ui ui ui ui UJIW O O 0 0 V V. 0 m °° m M °° °° u� a0 00 Q a vU- °'0°'ti�"ro.°'tia'o°'o4"0°'0� c0 n ti ti w F- � V7 M ,o r 0) M o�oaaoa,o�oQ,o�oa, co I co I ;:r 0 0 C) I.LL 0 LL 6,,u-10 LLIO oLLoU- oU-oU- CD z o coui P v � CD u W w o }; ra C ,wuj cq in W ui m W Q W = Z x V Q M C C c ca C V)' N CD 0 0 0 0 00 0 0U a cII (D -' cc Q) m L m ^' c a\ . (D ., CII -- cII ;6 cu L M L cII .a. ca L m CU LN. C cu 0) (II L ;II (D m"T m m �t v t "IT V 'cr V-M M N LU CY) CO o LL Q Z W Z W W •-• J � ui J Q� JQ(� 8 W_JL � p N OC N 0 W J p H .. C W ca m Q U_ I- Z LL U cu (� }- dLLLU 0 W Z WTD.• ', O Z ILII � H -J d F- aO W H U X Q �t � U Jto Q G) � OL CL L) T Q 15 zQ>-z ix 5 Qw c u>>w 0 L cc U Q � a -i LO a< Im .q a m i C) cu o o ,^ m a ca �rnMo�o m wap oz omaoc4 0 �ZV�. cc a) uS�c�W _ V3 _ch U) CD U) Cf) WOE N I O M� OU r�V OQ'W 1 oM ~ p �fn Q2w-� O Na L c cLII c 0_j OLCD aj u)-0 Q� a�- MJ -en �N�� 0) MW Mw�CO 6i 0 Q_! cLII W�U J =� ti3LL t'.5LL oLLLLV)ti oW o0: o F- oti 0 1 0QLLIL1—;W U-JU-5YQ0 2-1_ - N t O N '. EF O 4? S O ` U W O .>.. .N - i5L^im C a.. - CL � .. N co IL' -� m O m Lij C V N O O O V Q � cOA L - :.. � CD w .Q O V cu O � L C cu rn y, U a ca v (D vii C � cn t c J a) ao — cuO .. -D cu ui Ln Q Q V February 29, 2000 Mike Jenkins, Esq. Attorney at Law Richards, Watson & Gershon 333 S. dope Street, 38th Floor Los Angeles, CA 90071-1469 Dear Mike: Please review the attached Records Destruction List for presentation to the City Council on March 21, 2003. Thank you for your consideration of this matter: Should you have any questions, feel free to caU. Sincerely; Lynda Burgess, CMCIAAE City Clerk Enclosure Cc: City Manager .a C: A CP c c v 0 o .a C: C � c c ' 0 120 aD m : ! 4s 3 U. LU m cucu 'a 0 �... cc Z.i z to ti 0 :a � p � U.W v r LU cl 0 ( N caN- Z F= Z CY ITco p U)ui p C LU ui ... W 11 Q LTU In .a C: C � c c ' aD m co m cucu 'a 0 cu "C3 cc Z.i ti to ti 0 :a to E2mcu -5 v y, a ( N caN- ca(vcaNtoNCaNMN(a ITco LTU i. M w w, w w w w w w Y Y' Y 3' Q O 0 Q O b 0- © cL ca. ( H M U m mmcp mti�"Qo�c� M 0) M t O� Cf�cq 0) M (3? � (3} CY LL o eLp LL O LL Q LL C7 LL C LL O LL 0 LL c cC C' © Q © (7 Q O —ice O O U N 0) (D N L i t/) L.. - *4 +Ir 6!) til fri L 'i_ L N -i..f aY r s_ '.. rn L i_ ca ca �•( N �` ca a) to �} may- V V � �' �' �' eco J�S - �"'.. may„ W *ice }`�D W ca U) V w ix Is �( d 93. U) a� o0 u. d t _ U}. ui +�f W W� flLt tr W !— Q LL U {—' A' Q W W DIY Z t/71 20 Z ca J 0 H Off. ui J 1 C.) Q U }.- {pa �.. Z -1 4V 2 t0 Q p m b 0) r J � r Y F Z i t i'- J Q w c 0 '> .. W tL6. U �p.�T-�orQa'ci� +U U ,Q a QJQ �-+ 4< QasJff1� Z ,�stn 0 W` ©oQ 17 W off' � "'�z ai c gCD o --� o_W tri ° m t= Q C= '�( ?- s J >- 440 p) w'i t� !V- cm W y .+"�,, c co' � <% C� ?3 � Q �.1 � Z Um '-*�' tj� J ~ � �+ � 0 U Cj U- 0 LL LL. e� tom. d W C3 t� �Mey' —r� ,o � F- O ti as d 1 e--,�,��.aS��La O ©L� Ll. F- W LL ..i C� � 'x' Q U" w o c N ch co cf) 0 , c _c a (01 CD D (D rn m o m ( as az _ as co ca 70 -C L°� v ro4tS CU a z,fl —� `� �= S _ 0 S "� &nU o o cL1 zi 'm E 0 W o o CQ c — ca.... > o Q "� s3 o o o'c© N E� ° -�e-Lu E K Y �� u� o � tQ o .- .� (D cis �s `[ O o p N c6 N Ri o - ca m M �mmt�umcn�tn�_,.rcraC►t—=tLcna�c�coC-) ai 4� O a m w .(D c a >wo V a C=Q cnM u m [C ca C13FW- tr T 4. o �_. css O Ecri L U � I,- co 0 06 Z . w= Q Ur N O U C rn N tp (D= N L., LL' N .c Co �L tri d Co -Cmaa -j LL mriwIx U0 -j CoCLMM n , M N s3 aD as > L O s . N 0 co W C j tCi. W O _ `3 � p W i - 'Fransmrtie� (�ft+�r Cai�tta# ;r1�a asst CITY OF DIAMOND BAR RECORDS TRANSMITTALssN COMPLETED BY Ii $ACI ia- � s TRANSMITTER: TEMPORARY BOX NUMBER PAGE OF DEPARTMENT SUBJECT SUPERVISOR'S NAME SUPERVISOR'S SIGNATURE 9� or ITEM NO. DESCRIPTION EACH -ITEM MUST BE LISTED DAT FROM TO SEQUENCE FROM TO Sit CC � toy- :c 3 aass oycs Cco LLn is PcLal l e- .. V e'a&12�{ o ye S /q � f14i 1m e— 0 -(LY h . c �Oe k COMPLI�?ED BY �#TY CLERK C]EP�TMENT r?�iTE REaC]VEt? 8� MEDtUM RETENT#air# n E STRUCTIQI - 'Fransmrtie� (�ft+�r Cai�tta# ;r1�a asst Lynda Burgess From: Lynda Burgess Sent: Thursday, February 03, 20004:52 PM To: Linda Magnuson Subject: Records Destruction In addition to the budget work sheets for fy90-91 thru fy 96-97 for destruction as you mentioned a few months ago, the following Finance records could also be listed for destruction: Cash Receipts 7193 thru 6/94 (2 boxes) Accounts Payable/Vendor Files 7/93 thru 6194 (4 boxes) Payroll Time Cards 7/9 thru 6/94 Accounts Payable Vouchers FY94-95 Cash Receipts FY 94-95 Bank Statements & Reconciliations Payroll Info for Calendar Year 1995 including reports, ledgers and timecards .PayEetl6falders, ledgers, etc., 1194 thru 92/94 Let me know what you think about including the above in an upcoming destruction process. i CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM` Date: Manch 28, 1997 To: Lynda'Burgess, City Clerk From: Linda G. Magnuson" Accounting Manager Subject: Transfer of Files to Storage The Finance Department is transferring the following to storage: Computer Printouts for: d s J''Cf- Y 92-93 - Payroll y 92-93 - Accounts Payable `0Y 93-94 - Accounts Payable Files containing_,thq following for Fiscal Years 89-90 90-91 91- 92, 92-93 and -94 -B'u'dget Worksheets 950-10 Audit Reports T_5Riasurerls Statements -v _ -gank Statements & Reconciliations for all accounts. State Controller's Annual Reports P Annual Street Reports.° Accounts Payable Vouchers FY 94-95 Cash Receipts - FY 94-95 Payroll Information for Calendar Year 1995 including reports, hedgers, and timecards These boxes will be put in the third storage unit which has also been known as the economic development storage unit. i r ------------- -- — _ �_ _ _ ..�__,k���i •��_ _m .� � _�_ _ - - - - �}gib � 9 � �' _� �.S� `% _ -'n I f b e,s zrL.iT�..l�e- i4�- ------ F J gs oil ----------- ---- - s -- - - — _ w__ - -- -lrl� _ -"_ CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. '.. TO: 'Honorable Mayor and Members of the City Council MEETING DATE: March 21, 2000 REPORT DATE: March 15, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing Multi -way Stop Signs at the Intersection of Summitridge Drive and Thunder Trail." SUMMARY: There has been concerns raised by residents in the vicinity of Summitridge Drive and Thunder Trail regarding speeding and sight visibility. The area is generally of hilly terrain with both horizontal and vertical curvatures. This intersection was investigated regarding the concerns reported and the Traffic and Transportation Commission recommends multi -way stop signs. RECOMMENDATION: That the City Council approve and adopt Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing Multi -way Stop Signs at the Intersection of Summitridge Drive and Thunder Trail." LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification x Resolution(s) Bid Specification Agreement(s) x Other: T&T minutes for 2/10/2000 & 3/9/2000 EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes .,No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes No. 4. Has the report been reviewed by a Commission? x Yes No Which Commission? Traffic and Transportation Commission 5. Are other departments affected by the report? N/A Yes _ No REVIEWED BY: Terrence L. WBelan er James DeStefano 4G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: March 21, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing Multi -way Stop Signs at the Intersection of Summitridge Drive and Thunder Trail." ISSUE STATEMENT To address the safety concerns for pedestrians and motorists in the residential neighborhood of Summitridge Drive and Thunder Trail. RECOMMENDATION That the City Council approve and adopt Resolution No. 2000 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar Installing Multi -way Stop Signs at the Intersection of Summitridge Drive and Thunder Trail." FINANCIAL SUMMARY The installation of multi -way stop signs will be funded under the City's signing and striping maintenance budget allocated for this FY 1999-2000: BACKGROUND/DISCUSSION There has been concerns raised by residents in the vicinity of Summitridge Drive and Thunder Trail regarding speeding and sight visibility. The area is generally of hilly terrain with both horizontal and vertical curvatures. These issues were reviewed and discussed at the Traffic and Transportation Commission Meetings of February 10, 2000 and March 9, 2000. This intersection was previously investigated based on the Caltrans Traffic Manual criteria — traffic volumes, accident history, and speed. This warrant study was updated with further review and emphasis on roadway geometrics, visibility issues, speed and safety. Summitridge Drive has a 60' right-of-way with a paved width of 40'. There is a positive horizontal curvature, however combined with the 7-8% vertical slope to the north and a reverse curve, motorists visibility can be impaired. There are no existing stop signs on Thunder Trail as the intersecting leg to Summitridge Drive. " The next traffic control device is located at Summitridge Drive/Breckenridge Drive (multi -way stop signs) approximately 1255' to the south and at Summitridge Drive/Leyland Drive (multi -way stop signs) approximately 1000' to the north. There are no other intersecting streets between these traffic control devices. There have been no changes to the traffic count. Two 20 -minute sample radar speed surveys were taken by staff on Wednesday, February 9, 2000 (4:30 p.m. 4:50 p.m.) and Thursday, February 10 2000 (7:55 a.m. — 8: 15 a.m.). During the Wednesday count, 60 vehicles were noted - only 5 of those were driving at the 25 MPH posted speed limit or less (line with boxes). During the Thursday count, 42 vehicles were noted 0 vehicles were driving at the 25 MPH posted speed limit (line with "x7s). See Attachment "A". While this is not a formal speed survey analysis, the sample survey does indicate that the majority of motorists are travelling well above posted osted speed limit: The Commission concurred with staff's recommendation to forward to the City Council the intersection of Summitridge Drive and Thunder Trail for the installation of multi -way stop signs. Prepared by: David LiufRose Manela RESOLUTION NO. 2000- A RESOLUTION OF :THE. CITY ' COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING MULTI -WAY STOP SIGNS AT THE INTERSECTION OF SUMMITRIDGE DRIVE AND THUNDER TRAIL. A. RECITALS (i) The Traffic and Transportation Commission considered this matter at public meetings on February 10, 2000 and March 9, 2000. (ii) At the meeting of March 9, 2000, the Traffic and Transportation Commission determined that the installation of multi -way stop signs at the intersection of Summitridge Drive and Thunder Trail is appropriate. (iii) The Traffic and Transportation Commission recommends the installation of multi -way stop signs at the intersection of Summitridge Drive and Thunder Trail. B. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Sections 10.08. 010 and 10.08.080 of the Diamond Bar City Code, as heretofore. adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the installation of multi -way stop signs at the intersection of Summitridge Drive and Thunder Trail as herein prescribed; 3. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said multi -way stop signs to be installed. FEBRUARY 10, 2000 PAGE 4 T&T COMMISSION Granger, 23800 Gold Nugget Avenue, stated that prior to the re -paving ofCoafd Avenue, this initsiection had "keep clear" lines painted at the intersection. He has n sed the intersection years because he cannot get onto Grand Avenue at 7;0 m. The right turn arrow on Grand enue appears to point to CleghornDrive. H ver, motorists routinely use the right turn lane as a ough lane and you cannot always pend on people to make the designated right turn. He ed that the "keep clear" ne be reinstated. Deputy Perkins stated that at 6:40 a. h' orning he directed his deputies to patrol the area. Eleven people were cited for violati o 2101D. He concurred with Mr. Granger that at 7:00 a.m. even though traffi flowing throu the signal and traffic was siphoning properly, it did back up to a certain t where it did not allow ffic to exit off of Cleghorn Drive onto eastboundGrand nue. DDPW stated that it is likely that the "keep clear" zone was in ed by the County of Los es prior to the City's incorporation. Staff will research this matter the Commission. D. Consideration of multi -way stops at the intersection of Summitridge Drive and Thu er Trail. AE/Manela presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public input and discuss the conditions at the intersection of Summitridge Drive and Thunder Trail. Commissioners expressed, their frustration with the fact thatall 42 vehicles observed by staff in the a.m. hours this morning were speeding well above the posted speed limit of 25 mph and the fact that in spite of the fact that residents were notified about tonight's meeting, no members of the public were present to speak about this concern. There was no one present who wished to speak on this, matter. The Commission asked staff to look at the minutes of prior meetings wherein this matter was extensively discussed and that the issue be tabled until such time as additional public input is offered. Deputy Perkins stated that he accompanied AE/Manela this morning on her site visit to this intersection. The majority of vehicles were traveling at the higher rate, of speed. He further stated that this intersection presents a speeding problem and he will assign enforcement to the area. Chair/Morris asked that this intersection be placed on the speed trailer list FEBRUARY 10, 2000 PAGE 5 T&T COMMISSION DDPW/Liu responded to Commissioners that staff will contact residents who previously expressed their concerns and encourage them to contribute their thoughts on this matter to the Commission for further consideration: VI S TUS OF PREVIOUS ACTION ITEMS: None VII ITEMS OM COMMISSIONERS:: C/Lin stated that this will be his last meeting .as a mmissioner of the Tr and Transportation Commission. He feels that the Commission has achiev agreat deal in the past year uding installation of stop signs, center lines, red curbs and synchrom tion of traffic lights on Diamon ar Boulevard which has drastically improved the traffic on th street. He has other commitments and ca of continue in his present capacity. He hopes that just a e has, the new Commissioner will find r o be compatible and easy to work with this group VIII' ITEMS FROM STAFF: A. Verbal Presentation: Monthl raffle Enforcement Upd for January, 2000. Oral report by Deputy Perkins. I3e ked that Co issioners provide` staff with special requests for location of the speed trailer. IX INFORMATIONAL ITEMS: A ` Future Agenda Items: l) Consideration of three -w stop on Gold Nugget Aven at Grubstake Drive on March 9, 2000, B. Verbal Presentatio pdate on Metrolink Expansion Park and Ri of DDPW%Liu s ed that the City of Industry's City Engineer indicated to hi that they are looking to possibl emove the knoll at the northeast end of the Park,.and Ride lot as of the rough gradin or a proposed industrial/commercial project that is currently under revi by the City of Ind ry which may provide expansion of the current parking lot from 730 spaces t 1330 spaces. X S EDULE OF FUTURE CITY MEETINGS AND EVENTS: As agendized. MARCH 9,2000 PAGE 9 T&T COMMISSION VI OLD BUSINESS, Cont. 1. Consideration of multi-way stops at the intersection of Summitridge Drive and Thunder Trail. Staff recommends that the Traffic and Transportation Commission forward its recommendation for approval of multi-way stop signs at the intersection of Summitridge Drive and Thunder Trail to the City Council. C/Istik moved, C/Kung seconded, to recommend City Council approval of multi-way stop signs at the intersection of Summitridge Drive and Thunder Trail. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: lstik, Kung, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard-Colby, VCIVirginkar VII S US OF PREVIOUS ACTION ITEMS: DDPWlLiu orted that at its February 15 meeting, the City Council approved th ' stallation of multi- stop signs on Leyland Drive and Benfield Drive as well as e 50 feet of red curb at the hwest and northeast corners of Chestnut Creek Dr and Presado Drive. In the past, sta as investigated two specific inlets/outlets o and Avenue/Cleghorn Drive and Diamond B oulevard at Clear Creek Canyon Di e for the quadrant of Grubstake Drive and Gold get Avenue as possible to tions for traffic signals. 'Clear Creek Canyon Drive at Di nd Bar Boulevar s.been 'warranted for a future traffic signal. VIII ITEMS FROM COMMISSIONERS: e IX ITEMS FROM STAFF: 1. Monthly Traffic Enfor ent Update for February 2 0. Continued to April 13, 2000. 2. Update of "K Clear" marking on Grand Avenue at Clegh Drive. Verb resentation by DDPW/Liu. Based on staff's information as -1990, no pavement ings were indicated. X11 ORMATIONAL ITEMS: r. J yn gf < r 8 06 MUM a tim •,y44 Iva j S 4 � .� .'.r >� .'i +^ � � � J • - L'1 mak: 3, ; ,. +"� - � � � �'y - J i a s - ' xw` U Aw w r ti 4, ��, .. ��q � 7 ��9•; ,� .�� iu INC, No V21 411 y ♦ �� jjam` �.�. � ~i!� 'g.•;w�� h '��1. ..c� � t � Z o "� !Zut.y m _ L 50 .i0. ._ ;i•"� -. .� �:�*��.e��"#r� �'�3.3,.��^'w,., �"-t`�•����..:. - ..-��'1..".d._.- _ _' CITY OF DIAMOND BAR AGENDA REPORT AGENDANO., TO: Honorable Mayor and Members of the City Council MEETING DATE: March 21, 2000 REPORT DATE: March 13, 2000 FROM: Terrence L. Belanger, City Manager TITLE: ORDINANCE NO. XX (2000): AN ORDINANCE OF THE CITY COUNCIL OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO 99-1 AND SUBDIVISION ORDINANCE NO. 99-1 AND THEREBY AMENDING THE DIAMOND BAR MUNICIPAL CODE. SUMMARY: Development Code Amendment No. 99-1 and Subdivision Ordinance Amendment No. 99-1 was presented to the City Council at a duly notice public hearing on March 7, 2000. At that time, the City Council opened the public hearing, considered public testimony, staff's analysis and the Planning Commission's recommendation to approve the presented amendments. The City Council closed the public hearing and directed staff to prepare an ordinance adopting the recommended amendments to be presentedonMarch 21, 2000. RECOMMENDATION: It is recommended that the City Council approve first reading of Ordinance No. XX (2000) for Development Code Amendment No. 99-1 and Subdivision Ordinance No. 99-1 and adopt Negative Declaration No. 99-9. LIST OF ATTACHMENTS: Staff Report Public Hearing Notification Resolution Bid Specification (on file in City Clerk's Office) X Ordinances Negative Declaration No. 99-9 Agreements PC Resolution No. 2000-02 SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X Yes No 4. Has the report been reviewed by a Commission? X Yes No Which Commission? Planning Commission 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: RE WEY Terrence L. Belanger James DeStefano City Manager Deputy City Manager ORDINANCE NO. (2000) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING DEVELOPMENT CODE _AMENDMENT NO. 99-1 AND SUBDIVISION ORDINANCE AMENDMENT NO. 99-1 AND THEREBY AMENDING THE DIAMOND BAR MUNICIPAL CODE A.RECITALS. 1 On July 25; 1995, the City of Diamond Bar adopted its General Plan. The General Plan establishes goals, objectives and strategies to implement the community's vision for its future. 2. On November 3 1998, the City of DiamondBaradopted a Development Code; and on February 3, 1999, the City of Diamond Bar adopted a Subdivision Ordinance. Title 22 of the Diamond Bar Municipal Code contains the Development .Code; and Title 21 -of the Diamond Bar Municipal Code contains the Subdivision Ordinance now currently applicable to the development and subdivision applications within the City of Diamond Bar. 3 Administering the Development Code for one year has demonstrated that certain clarifications and modifications are needed based on the City's experience. The City of Diamond Bar has determinedthat the following existing standards within the Development Coderequireclarification and/or modification: Article II, Sections 22.06.040 -Table 2-2, 22.08.240 -Table 2- 4 and 22.10.030- Tables 2-5 and 2-6; Article 'III, Sections 22.42.110 -Table 3-15 and 22.42.060- B.6. and B.10.; Article IV, Section 22.44.020, Table 4-1 and Article V, Section 22.68.030: 4. Administering the Subdivision Ordinance for one year has demonstrated that certain clarifications and modifications are needed based on the City's experience. The City of 1- Diamond Bar has determined that the following existing standards within the Subdivision Ordinance require clarification and/or modification: Article I, Section 22.01.040-A.; and Article II, Section. 22.20.110-A. 5. The Planning Commission of the City of Diamond Bar on December 14, 1999, January 11, 2000 and January 25, 2000 conducted duly noticed public hearings with regard to the Development Code and Subdivision Ordinance amendments The Planning Commission concluded the public hearings on January 21, 2000 and recommended approval of said amendments to the City Council. 6. Notification of the public hearing for this. Application was provided in the .San -Gabriel -Valley Tribune and Inland Valley Daily Bulletin newspapers on February 15 2000, pursuant to Planning and Zoning Law Government Code Section .65091 (a) (3) requiring at least a one -eight page display advertisement in at least one newspaper of general circulation. Furthermore, public. notices were posted in five public places (City Hall, South Coast Air Quality Management District`, Diamond Bar Library, Country Hill Town Center Community Board and Vons/Sav-On Community Board) on February 14, 2000. 7. On March 7, 2000, the City Council of the City of Diamond Bar conducted a duly noticed public hearing with regard to the Development Code and Subdivision Ordinance amendments.. At that time, the City Council directed staff to prepare an ordinance approving the amendments to be presented to the Council on March 21, 2000 and continued the public hearing. On March 21, 2000,` the public hearing was concluded. 8. Following dueconsideration of public testimony, staff analysis and the Planning Commission's recommendation, the City Council finds that the Development Code and Subdivision Ordinance amendments set forth herein are consistent with the General Plan. 9. The City Council hereby finds that there is no substantial evidence that the Development Code and Subdivision Ordinance amendments will have a significant effect on the environment and therefore Negative Declaration No. 99-9 has been prepared', pursuant to the requirements of the California -Environmental Quality Act (CEQA) of 1970, as amended, and guidelines' promulgated thereunder, pursuant to Section 15070: of Article 19 of Chapter 3, Title 14 of the California Code of Regulations. 2 10. The City Council hereby specifically finds and determines, that, having considered the record as a whole, including the finding set forth, below, there is no evidence before this City Council that the Subdivision Ordinance proposed herein will.have the potential of an adverse effect on the wildlife resources or the habitat upon which the ivildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. 8.0rdinance NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby ordain as follows: 1. Zoning Consistency Matrix, Table 2-2 contained in _Section 22.06 040 of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: GENERAL PLAN DESIGNATION EXISTING ZONING DISTRICT APPLICABLE DEVELOPMENT CODE STANDARD Rural Residential(RR) R-1 40,000 Rural Residential (RR) Max I DU/AC R-1 20,000 Setbacks Required Low Density Residential RPD 20,000 Low Density.Residential (RL) Max 3 DU/AC" R-1 15,000 20 ft. from the 20 ft. property R-1 10,000 property line or property line or RPD 10,000 buildable pad on a R -A 10,000 pad on a R-1 9,000 descending, slope descending slope R-1- 81500 whichever is whichever is PA -2. /SP 2. Residential Zoning District General Development Standards, Tablet -4; contained in Section 22.08.240 of 'Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read, as follows: Development RR RL RLM Feature Setbacks Required Rear 25 ft. from the 20 ft. from the 20 ft. property property line or property line or line or buildable buildable pad on a buildable pad on a pad on a descending slope descending, slope descending slope whichever is whichever is whichever is applicable applicable applicable Lot.Coverage 30 percent F 30 percent 1 30`percent 3. Allowed Uses and Permit Requirements For Office Zoning Districts, Table 2-5 contained in Section 22 10.030 of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: LAND USE PERMIT REQUIREMENT BY DISTRICT OP OB CO RETAIL TRADE USES Alcohol beverage sales - off-site (5) P P P Alcohol beverage sales off-site in conjunction with the sale of motor fuel (5) CUP CUP CUP Alcohol beverage sales - on-site MCUP MCUP MCUP Service stations P P P 4. Allowed Uses and Permit Requirements for Office Zoning Districts, Table 2-6 contained in ,Section 22.10.030 of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: LAND USE PERMIT REQUIREMENT BY DISTRICT C-1 C-2 C_3 RETAIL TRADE USES Alcohol beverage sales - off-site (3) P P P Alcohol beverage sales-- off-site - in conjunctionwiththe sale of motor fuel (3), CUP CUP CUP Alcohol beverage -sales - on-site MCUP MCUP MCUP Service stations P P' P 5. Required Setbacks -Accessory Uses and Structures, Table 3-15 contained in Section 22.42.110 of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as. follows: Single -Family Detached Homes' Accessory Structure Type of Setback, Required Setback Swimming pool, spa, fish pond, Sides`, rear 5 ft. outdoor play equipment Street side As required by the main. structure 6 Paragraph B.6. contained in Section 22 42.060 of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: Guest Houses B.6. Size and permit requirements. The Director may approve a guest house of 500 square feet of gross floor area. Guest houses in excess of 501 square feet and not exceeding 1,200- square feet or up to 25 percent of the main dwelling's square footage, whichever' is less, may be approved by a 4 Minor Conditional Use Permit in compliance with Chapter 22.56 (Minor Conditional Use Permit) 7. Paragraph B.10. contained in Section 22.42.060 of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows:" B.10. Parcel coverage. The guest house, along with the main dwelling and any other accessory structures, shall not exceed an overall parcel coverage of 30 percent 8 Authority for Land Use and Zoning Decisions, Table 4-1 contained in Section 22.424.020 of Article IV, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows Type of Permit or Decision Director Hearing Planning City 9. Paragraph B. contained in Section 22.68.030 of Article V, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as'followsc Changes to, or expansion of, a structure The addition, enlargement, extension, reconstruction, relocation or structural alteration of a nonconforming structure, may be allowed with Minor Conditional Use Permit approval, in compliance with Chapter 22.56 (Minor Conditional Use Permit) The Dearing Officer may approve a Minor Conditional Use Permit only if the following findings can be made, in addition to those contained in Section 22-.56.040 (Finding and Decisions). In the case of residential dwelling units, the Director may approve the following if: 1. An addition or improvement is less than 50 percent. of the existing square footage of all structures on site and lot coverage does not exceed 30 percent as listed in Table 2-4; 2. An addition or improvement conforms to all other applicable provisions of this Development Code; and 3 The exterior limits of new construction do not exceed the applicable height limit or encroach further into the setbacks than the comparable portion of the existing structure (follow the development.line of the existing structure) however, if the existing side yard setback is less than five feet, the exterior limits of new construction shall maintain'a minimum five-foot side yard setback. 5 Officer Commission Council Comprehensive Sign Program Final Appeal 10. Paragraph A. contained in Section 21.01.040 of Article I,. Title 21 of the Diamond Bar Municipal Code is hereby amended to read as follows: Applicability A. Subdivision approval required. All subdivisions within the City shall be authorized through the approval of a map or other entitlement in compliance with Chapter 21.03 (Subdivision Map Approval Requirements), and all other applicable provisions of this Title. All Subdivision applications shall follow the same process as a Development Code Amendment. 11. Paragraph A. contained in Section 22.2.0.110 of Article II, Title 21 of the Diamond Bar Municipal Code is hereby amended to read as 'follows: Changes; to Approved Tentative Map or Conditions A. Limitation on allowed changes Changes to a Tentative Map that may be requested by a subdivider in compliance with this Section include major adjustments to the location of proposed lot lines and improvements, and reductions in the number of approved lots (but no increase in the number of approved lots), and any changes to the conditions of approval, consistent with the findings required by Subsection D. of this Section. The City Engineer, except as otherwise provided by this Section may approve said changes to a Tentative Map. Other changes shall require the filing and processing of a new Tentative Map. PASSED', APPROVED AND ADOPTED THIS 21ST DAY OF MARCH 2000, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. BY: MAYOR 6 CITY OF DIAMOND BAR AGENDA REPORT' AGENDA NO. GJ TO: Terrence L. Belanger MEETING DATE: March 21, 2000 REPORT DATE: March 16, 2000 FROM: Bob Rose, Community Services Director' TITLE: Award of Contract for Construction of Skate Park at Peterson Park SUMMARY: On February 16, 2000, staff began advertising for for the construction of'the skate park at Peterson Park. Bid packages were purchased by seven contractors. Five contractors submitted sealed-fids, which were opened and publicly read on Tuesday, March 14. Bid prices ranged from a low of $282,884 to a high of $322,054.97. The lowest responsive bidder is 4-Con Engineering. They have completed one skate park in the last year and are currently working on another. References have been checked and this contractor is highly recommended for this type of project. The contractor's license has also been checked and it is active and clear.' RECOMMENDATION: It is recommended that the City Council award a contract for the construction of the skate park at Peterson Park to 4-Con Engineering in the amount of $282,884, plus a contingency amount of $28,300 (10%) for a total authorization of $311,184. It is further recommended that the City Council allocate $150,000 in additional funding for this project from the proceeds of the sale of Proposition A funds approved in September, 1999. LISTOF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification (on file in City Clerk's office) — Ordinance(s) __LOther: Bid Results L X Agreement(s) EXTERNAL DISTRIBUTION:I SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed' X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes - No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Public Works/Finance R V EWE D DEPARTMENT HEAD: Terrence L. Belange' James DeStefano Bob Rose City Manager Deputy City Manager Community Services Director CITY COUNCIL REPORT' AGENDA NO. MEETING DATE: March 21, 2000 T0: Honorable Mayor and 'Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract for Construction of Skate Park at Peterson Park ISSUE STATEMENT: Approval of this contract will result in the construction of the Skate Park at Peterson Park. RECOMMENDATION: It is recommended that the City Council award a contract for the construction of the skate` park at Peterson Park to 4 -Con Engineering in the amount of $282,884, plus a contingency amount of $28,300 (10%) for a total authorization of $311,184. It is further recommended that the City Council allocate $150,000 in additional funding for this project from the General Fund, with the requirement that this amount must be re -paid to the General Fund from the proceeds of a future sale of Proposition A funds. FINANCIAL SUMMARY: The City Council allocated $200,00 in the 1999/2000 Fiscal Year budget for this project. Total cost, per the following detail, will be $350,000: Construction Contractor $282,884 10% Construction Contingency 28,300 Design 27,350 Inspection 6,875 Topo 1,605 Plans, Specifications - Dup. _$2,986 And Bid Advertisements Total: $350,000 To complete this project as it is designed, an additional $150,000 is required. Staff recommends that the City Council allocate. this amount from the proceeds of the sale of Proposition A funds approved in September, 1999. BACKGROUND: At its meeting on February 15, 2000, the City Council rejected all bids that had been submitted for the constructionof the skate park at Peterson Park. The City Council then directed staff to re -open the bid process with revised plans and specifications. The project was subsequently advertised in local newspapers, as prescribed by law and in two different construction project newsletters. Bid packages were purchased by seven different contractors, five of which attended the mandatory pre-bid meetings that were held on-site at Peterson Park. All five contractors who attended the pre-bid meetings submitted;a sealed bid for the bid opening. The five bids were opened and publicly read on Tuesday, March 14, 2000 at 11:00 a.m. in the lobby of Suite 100 of Diamond Bar City Hall. Bid prices ranged from 'a low of $289,884 to a high of $322,054.97. DISCUSSION: r The lowest responsible bidder is 4 -Con Engineering. They have completed one skate park in the City of Corona and are in the process of building another skate park in the City of Irvine. References have been checked and 4 -Con Engineering is strongly recommended for this type of project. Their contractor's license has been checked with the State of California and it is active and clear. 4 -Con Engineering previously completed the A.D.A. Retrofit projects at Heritage and Ronald Reagan Parks in the City of Diamond Bar and did an excellent job. PREPARED BY: Bob Rose Director of Community Services P,O, Box 2217, Fontana, CA Y92334-221771E.ng.ineering, �- (909) 427-1177 F2x (909) 427-1662 -Con Inc. Fax To Bob Rose From: Richard J. Garabedian Fax. 909-861.3117 Wages. g Phone: 909-396-5694 hate: March 17, 1999 Re: Agreement CC: Q Urgent For Review E Please Comment [] Please Reply For Your Fite Please find the attached signed agreement. Please call if you have any questions Thanks mar-jh-nn F vi;o; The foliowing agreement is made and entered Into, in duplicate. aN of the scute executes by the Mayor andattestied to by the City ('Je4, by and Ixtwcr.n 4 -Con E- Lqjne ri r, oq'-L-jc> Vereinafter referred to as the "CONtRACTOk"' and the City of DiaMOnd Bar. CaWtinud. bereinafter referred to as "CITY. UIREREAS. paisuant v, Notice Inviting Scaled Bids or Proposals, ticis were received, pubbely openedars decl=d on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR 4 -Con Enci,rieeriRq, Inc. and. WHEREAS. City has authonzed the Mayor to execute 3 written contrnt with CONTRACTOR for furnishiacs, Jahns, quipment and ma-tpnajl for Construction of S ate Park at Peterson P&.. in the City Diamond Bar, N'OW, THEREFORE, in coqsiderution of the mutual covenants herein contained. -,I is 1. GE RAIL SCOFE OF 'WQRL CONTRACTOR shall fu nisi all nCCe65ar-y Labor. tools, ir aterials. aIV.fiances. and "-'% wit, for and do the work for the Constru(-f--ic')a of Skate mark at Peterson Park in yto be perf�r—medns and —Ih' -pja-- specific4ions. dated 2%22 00 (niePlans and SPCCificatlGns) on We in the office of the City C3c6 and in accordariccwith bid prices hereinafter mentioned and in ucc-ardance with the insituajons of the City Engineer. Al' LNCORPORATED QQMPLJ, WrARY. The Plans and Specifications are incorporated herein by reference and made a pan hereof with like force and effect 4)-- if set forth in full beivir Tho Plaris and Spec fic;atian, I CTUR!5 Progoial dated March14 20W together with this wnttv., agrameilt, shMI constitute ihecontract ketweell the parties. This conirno '4inrended to require a complete and finishcd pirc.e of work and anythiriZ necessary to complete the work prxtpsrly anti in accordance with the law and lawful governimmal regulations shall be ptrformed by the CONTRACTOR whether set out specifically in the cc)ntract at nOT Should ii 'oc ascertained that any inconsistrac)v exists hitween the aforesaid docurnents and.this written agreernent the prov;sions of this written agmement sholl control. 3, Mbg DE C4 WMACT, Jbe CONTRACTOR agrees to complete the work within 40 calendar days from the dote of the notice to proceed, The CONTRACTOR agrees further to !tae Assessment of liquidated damages in the amo4ni of five huntired 6500,00) eJ011ws for each calcondar dry the work rem -stns incomplete beyond the expiration of the Completion date, City may deduct the arra-sunt thereof from any mores due or that In3V become dud the CONTRACtOR tinder thise- agmwer.g. progregs �:3YmeTitg Made after the -scheduled datc of c-ompletion sha!,' not constitute a ver of hquidate,2 1';1I'f1vLI- Wtf tT:OT 00-9T-N"W Mar_ t h-tl(e 117 !--10P 4. ]INSURANCE. The, CONTRACTOR shad r€ot Commence -ork under this contract until he has obtained all insurance required hereurder it) a company of cotWies acc¢ptable to City nor shall the Ct}NTRAC" OR allow an)suhc:nntr�tctt}r :0 ct)tnmenr:c wortc on his suN,-Ontrart until :all insurance required of the subcontractor has `13een o tained. Th- i 'ONT'RACTOR shall take Uctt and maintain at all times during the life Of 'his contract the following policies of insurancr: a. Workers` Compensation Insurance Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance a proof that he has taken out full warkcrs' compensation i4surance for all Ntscires whom he rrta} cmp}aty directly or through, sc,hcontraclors in canying out the work specified herein, in accordance with the lads of t:te State of California Such insurgace shall be maxnta�nc(l ,n full hrrc.e and effect dating the period Covered, by this contract. Tit amnrdahrr with th. r('tvisions of Section 3700 of the ('a]ifnmia Labor Code. ciery CONTRACTOR shall secure the pavtnent of compensation tts his employees_ The CONTILAC'T'C}R, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of tfc Lat)or Code whin, requires every employer to, be insured. against liability for workers' compensation or to undertAe self insurance in accordance with the provistotfs cf that Code, and I will comply With such provisions ''before commencing the performantic vJ7 work of ' this contract." to For all operations Of the COMMACTOR or any sub -contractor in perforating the work provided for herein, insurance witl, the following minimum limitsandcoverage: 1) Public Liability Bodily Injury (not auto) $500.000 each person; 51.000,000 each accident. ?) Public Liability PmPerty I8tnagc that auto) $250,000 each Person: MUM aggregate. 3) CON'MACTORS Protective - BOdil,y Iajur} S5t►O,W0 each person. S LOD0,000 cacti accident. 4f CONTRACTOR'S Protective Property Vantage S25(i,f}()(?.'each accident; S300,CJC0 aggregaru 5) Automobile - Bodily injury S50o,oM each person-, $i fM.(){)0 ewh accident. t; t Automobile - Property Damage $2 50,00() tach ac4 id�rjt. c• Each such policy of insurarec provided form Paragraph h. shall ii Be issued by an insurance company apprcved in writi:ng, by Citi', which k admiurd to do business in the State of Ca:`tl orraid. £0'd 9Si Leta 6A6 Ni- -N2 1�3Fd2�W�'NO3-1+ wo ST -91 Ole-9T-NVW Mar- is 00 07 i Anp V. (14 2) Name as additional insured the City of Diamond Bar, its, offjre.rv,, agents And emplo)'Pe-R, and an): other pamics spccificd in the t)jd documents 10 be 50 included; 3) SWCHY It acts as Primary insurance and that no irlsuruncc fir -'d r)r owned by the designated additional insured shall be called upon ctwer A loss under the.policv. Pon to 4 Contain a clause lubstantially in the following words: "it Is hereby understood and agreed that this f obey may not lac canceled nor the amount Of the cO'Ler3ge thereof reduced until thirty (30) days aftzr reccipt. by City Of ia written noticc of such cancelfalitin or reductior of >~ Overage as evidenceLi kv receipt of mgj stered letter. " OthCrWiX be In f0rW SUtiSfaCtoly to the City_ rl The, policy or insurance prrivi(lptj rf-jr. it subparagraph a shall contain all endorsement which: 1) Waives all right Of S11131709atiOr, Against all per;ons and entities specified in -,UhPatagraph 4.c.(2) hereof to bc listed as additional insured in the pohev ofinsurance provided for in paragraph b. by reason of any claim arising out of or connected with the. operations of COMMACTOR or any SuScontractur in performing the work providcj fm horeml 2) Provides it shall not be canceled oraltered witliou, Ihi,,N, (30) Hays` written notice thereof given to(NtYby registered nt3vl- c. The CON17FUCTOR, shall, within ten r1o) days from the date of the nOtice of award of the Contract. (ieli - VL'�`T 10 the City Manager or his. designee the original policies of insurance requirod in Pnrarrallhs A. and h hereof. or deliver to t?e City Manager or his designee a certificate of the insurance company. showiffe the issuance a such insurance_ and the additional insured and tither provisions required herein, 5. PR E VAJLINWA�ENotice is hereby, given that in accordanCe with the pruvisjoris of Califbn3ia Labor Code, Divisiini, :7. Part ?,' OhApnr t, Article-, I and 2, the CONIRACrOR is requited to pay not I= than the general Prevailing rate of per diern win=e:; fat "-erk oi7 a iirailar character in the locality in which the public works is performed, and n6t, lu"'s than the general prevailing rate of per them wagcs for holiday and overtime work- Inthat regard. the Directa',ofthe Depannvwrit of Industrial Relations of the State of California is required to ant! has determined such general 111'evailing'rates of per diets Wages. Copicsof such prevailing Talci of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar. $ulle 100, 21660 E. Copley Dn%v, Diamond Bar, California. alld am availatlie -tc any interested Party unrequest.City also shall cause a copy of such determinations to tie PoStecl at the joh site. The CONTRACTOR sitall forfeit, as penalty to City, not More than twenw-five dollars e$25,00) fir each laborer, workman or mechanic ernployed for each calendar day or Pon) or. I hereof, if such laborer, workman or nlechanic is paid le3s than the gcneTv! pire"iling rate via , j Z-9GiT LZV 606 3N1-0HTN33N10H3-t400-ir Wo -qT-.o-I 09-9T-2jVW May -16-00 07:ZOP 0. On of Wages hercinbcfore stipulated for any work dorle under this Aoreement, b,, him or by any. SUtK'0T1tTaCJQr unidtr him. 6.A—PPRIE In accordance with the provisions of section 1777. 5�- Of the Labor rode, and in accordabLe with the regulations of the Califrim, a Apprcritizeship Council, properly indeatUXd apprcrtio:s may he emploved in the pelfomlance )f the work. The CONTRACTOR is required to MaXt contribution to fund,as-.ablished for the administrativeof apprenticeship programs if he employs "'f- isterod apprentices or ioumevmen in I 4MY apprenticcable trade on such contract., and if Mfif.-.r rsMACTOR'S an rl'-ir public works site are. maki rig such coi-tributions. The CONTRACTOR and suk-untractor under him shall :Ojnpl.y with the requmerrienis of Sectictrif 17775slnd 1777Ain the employni:-nl or2pprrntjcrs_ Information relative to apprenticeship standards, wage 3chcdalr.,,5 and other requirements may he Obtalfted from the thrector of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California. or from 01r. Divi -#--ion of APPrentiftship Standards and its bramt offi-ces. 7, UGAL HOURS Cff WORK; Eight (8) hours of labor shall zuristitute a legal days work for, all workyncii employed in the exerallon. of this contrar.t, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the, laws of the State kl'f California having Lo do with working hours set forth in Division 2, Pan 7, Chapter 1, Article- 3 Of the L -6x Code of the State tif as amended. The CONTRA MR shall forfeit, as a pentilty to Cit}, twenty-five dollars ($25,00) for each laborer, workman or mechanic employed in the execution of !he contrast, by him or any sub- CONTRACTOR tinder him, uPon any of the workhereinbefore mentioned. for each calendar day during which the laborer, workman or mechanic is required i)r permitted to lobar more than eight (8) hours in violation of the Labor Code. S. IRAVELAND SUBS ISTJ tLLZ&L. CONTRACTOR agrees to pay Travel oral subsistence pay to each woltman needed in execute the work xquired by this cont;ac� aN such travel and suMstence payment, are defined in the applicable ciiticc trve tiargainincr agreements filed in accordance with Labor Code Section 17711. 9. NTR 95 6:BAJTY The City of Diatnond fir and its officcrs, :agents acid crnployccs "'Indemnities") shall not be answerable or accountable in ariv manner for ;inti loss or damage that May happen to flit WOrk or arty PArt thereof, or for any of the materials rr ullier things Used (11 employed in Peonifing the work; or for in�jury or damage ic uny person of persons. cither workmen or employees of the C'ONTRACT'S of his subcontractors or the public, or for damage to adjoining or other pro tom m an cause whai%never Arising out of 0; in connection with the performance of the work. T4 , ' ACTOR shall he responsible jo� any damage or injury to any personorproperty resulting from defects a obslructiuns or front any cause whatsoever. The CONTRACTOR will indemnify Infeninifies against aria W41 hold and save Indemnities harmless from any and all actions, claims, damages to persons, or property, rXiii&,if.s. fh"FJ"Ons Or liabilities that mikv be asserted or claimed by any Person, firm, entity coiporation, political subdivision. iar other organization arising out of or in connection w -- operation, or activitieswith the WOA., of the CONTRACTOR, his agents, employees. suh- contractors or invitees we'd 9St L 606 W" 97:0T 0 -0 -9t -Now (War -15-110 CtE°3 FtTii4idCki far hereto, whether OF not there is concurrent Passive or active inegiigerce on the'psrt of City. In connection therewith: a The CONTRACTOR will drferid any action or actmns filed in connectins with any such claims.. damages, penalties. obligatiorts or AWWittef- and will pay 211 casts and expenses, including attotrtey4' fees incurrn-d in cutme.c..on therewith. b_ The CC311Tt'RACTCIR will promptly pity any judgment renderer) against the CONTRACTOR or Incemnities covering such ctairns; darna$cs, penalties:. obligationsand liabilities arising out of or in connection with such work, "Ile tiQris Or a, tivities of the CON -TRACTOR hereunder. arra the coNT AC`FC1R atgreer to save and hold the laden-nilies harmless therefrom. c' 1n the event indemnities are made a party to any ac:ton or proceeding filed or proseruied against the CONTRACTOR for damages or tither claim& anstng out of Or in connection with the work. Operation or activities hereunder, the CONTRACTOR -agrees to pay to Inderrinvies and any all costs and experises incurred by Indemnities in such aetiOn or pruveeding together with reasonahle attorneys' fees_ So much of the money due to the CONTRACTOR under and by vinue of the contract as shall lie considered necessary by (ity may be retained by City until disposition has been made Of such actions orclaims fcrdamages as aforesaid - This indemnity provision shall survive the tenninatian of the Agreement and is in additionzo any ether rights or- remedies which Indemnities may have under the law. This indemnity is effective without reference 10 the existence or applic"bilit} of any insurance coverages which may have bmn required tinder this Agreement or any additional insured endorsements which may extend to Indemnities. c ONURACTCIR, On behalf Of itself and all parties claiming under Or through it, hereby -aivev all n9bts of strbr0910,01) and contribution against the frtdernnities, while acting within the scope of ureic duties, from all claims. losses and liabilities arising our c)f or incident to a. t,switces or operations performed by ur on behalf of the Indemnitor regardless of any prior, cor:cutsent, oT subsealttant acriVC ter passive negligence by the Indemnities.. W. 1!jQN-DISCRWNA11(& Pursuant to I.Abor Code Section 1735. no discrimination shalt be made in tete employment of persons in the w(m-k c_crntemplated by thk Agreement because oaf the race. color of religion of such person. A violation of this section exposes the Ct;i`TRACI`M to the penalties provided for in Lagar Crede Section 1735. 11.1 �"�'TRACT PRICE AfD PAYMF T- City shall pay to the CC3IMTTItt CTt 11x Putt furnishing 411;tnstchal and dieing the prescribed work the unit prices se; .forth in the Price Shedule in accordance with CONTRACTORS Proposal dated —. M,= c t, I'-!, ATTt R, Y'S ]=EES: In the event that any action or proceedinV is brought by tither PRrtY to enforce MY term of provision of the this agr'eemt r)t. the prevailing party shall recover its reasonahte attorneys fees and costs ineurnecl with respect thereto. z�sxzto Wirtz-rrzr�r�z�rt-tcco-# wd:ei ora-sz-Naw Y MAY - r }s---r7tl 07:3,IP iY TERMINATION- This agreement may be terminated by the Cita, without c.3usc, upon the sir�ittg of a written "Notice of Terinination" to CO RACTOR at lea&_ thirty (30) days pnor to the Ur of termination specified in rhe notice. In 4he event ofsuct termination. CONTRACTOR shall rniy he pard for service, rendered and expenses n"essanl, incurred ptiw to the effective visite of temnation IId WITNESS WHEREOF. the parties hereto have executed thrc Agreement with all the formal tics requiresi by law on the respective dates set forrh oppostte their signatures. State of California "t4i?lti TRAC7OR,'S" License Ne. `f � _ C cr ✓' 1.: � G 1 w",r,� ?�?'� / 'mac, �-,.•� Ino caw )e 7 Date 4'r - TITLE -- CTTY OP DIAMOND BAR, C'!33,&ORNIA By.MA'Yl7iC ATTEST` By' C11 Y CLERK CONTRACTORS Business Phone 7-11 7 7 Emergency Phnne sat which CONTRACTOR can he reached at any time APPROVED AS TO FORM; _..e... CTfY r1Td'£3RNEY Dare ;;tope.�t.�ncnak.+,v;u::x�•u�3c�.r�+csn�'FV`I.�SI(Tl"� i�9E1-{IQ P.'07 db' d Z9QT LZt, 606 WO ST'.07 90-9T-NVI4 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NOLI TO: Terrence L. Belanger, City Manager MEETING DATE: March 21, 2000 REPORT DATE: March 13, 2000, FROM: Bob Rose, Director of Community Services TITLE: Award of Contract for Construction Inspection Services for the Skate Park project at Peterson Park. SUMMARY: If the City Council awards a public works contract for the construction of the skate park at Peterson Park (also on the agenda for this City Council meeting), then it will be necessary to secure the services of an inspector. D & J Engineering is currently under contract with the City of Diamond Bar as the provider of these services. Since the contract with D & J Engineering exceeds $15,000, it is necessary to obtain City Council approval to extend the amount of the contract. D & J Engineering has been the inspector for numerous park improvement projects in Diamond Bar, and has consistently done an excellent job. RECOMMENDATION: It is recommended that the City Council award a contract for inspection services for the construction of the skate park at Peterson Park to D & J Engineering in the amount of $6,250, plus a contingency amount of $625 (10%),; for a total authorization of $6,875, and authorize the City Manager to execute the purchase order for said amount. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) Bid Specification (on file in City Clerk's office) _ Ordinance(s) X Other: Proposal for Inspection Services X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST 1: Has the resolution, ordinance or agreement been reviewed x Yes No by the City Attorney? 2, Does the report require a majority vote? x Yes No 3. Has environmental impact been assessed? Yes x No 4. Has the report been reviewed by a Commission? _ Yes x No Which Commission? 5. Are other departments affected by the report? x Yes No Report discussed with the following affected departments: Public Works REVIEWED BY: DEPART HEAD: Terrence L. Belan er James DeStefano 6o"URose City Manager Deputy City Manager Director of Community Services PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into this 4th day of January, 1994, between the City of Diamond Bar, a Municipal Corporation regulations, ordinances and guidelines, and professional standards, all to the reasonable satisfaction of CITY. (b): CONSULTANT shall supply copies of all maps, surveys, :reports, plans and documents (hereinafter collectively referred to as "documents") including all supplemental technical documents, as described in Exhibits "A" and "B" to ,CITY within the time specified in Schedule of work in Exhibit "A". Copies,of the documents shall'be in such numbers as are required by Exhibit "A". CITY may 'thereafter review and forward > to CONSULTANT comments regarding said 'documents and CONSULTANT shall thereafter make such revisions to said documents as are deemed necessary. CITY shall receive revised documents :in such form and in the quantities determined necessary by CITY. The time limits set forth pursuant to this Section B2. (b) may be extended upon written approval of CITY. (c) CONSULTANT shall, at CONSULTANT's sole cost and expense, secure and hire such other persons as may,, in the opinion Of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby warrants that such persons shall be fully` qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY. 3. CITY agrees as follows: (a) To pay CONSULTANT a maximum sum of per Exhibit "A" for the performance of the services required hereunder.. This sum shall cover the cost of all staff time and all other direct and 3 indirect costs or fees, including the work of employees, consultants and subcontractors to CONSULTANT. Payment to CONSULTANT, by CITY, shall be made in accordance with the schedule set forth below. (b) Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, on a monthly basis, and such invoices shall be paid within a reasonable time after said invoices are received by CITY. Ail charges shall be in accordance with CONSULTANT's proposal either with respect to hourly rates or dump sum amounts for individual tasks. (c) CONSULTANT agrees that, in no event, .shall CITY be required to ;pay to CONSULTANT any sum in excess of 95% of the maximum payable hereunder prior to receipt by CITY of all final documents, together with all supplemental technical documents, as described herein acceptable in form and content to CITY. Final payment shall be made not later than 60 days after presentation of final documents and acceptance thereof by CITY. (d) Additional services: Payments for additional services requested, in 'writing,- by CITY, and not included in CONSULTAN T's proposal as set forth in Exhibit "B" hereof shall be paid on a time -and -materials reimbursement basis in accordance with the fee schedule set forth in said Exhibit "B". Charges for additional services shall be invoiced on a monthly basis andshall be paid by CITY within a reasonable time after said invoices are received by CITY. 4 4 . CITY agrees to proms to ' CONSULTANT (a) Information and assistance as set forth in Exhibit "A" and "B" hereto: (b)Photographically reproducible copies of maps and other information,' if available, which CONSULTANT considers -necessary in order to complete the Project. (c) Such information as is generally available from CITY files applicable to the Project. (d)" Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT's responsibility to make all initial contact with respect to the gathering of such information. 5. Ownership of Documents; All documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by CONSULTANT pursuant to this Agreement shall be considered the property of CITY and, upon payment for services performed by CONSULTANT, such documents and other identified materials shall be delivered to CITY by CONSULTANT. CONSULTANT may, however, make and retain such copies of said documents and materials as CONSULTANT may desire. 6. Termination: This Agreement may be terminated .by CITY upon the giving of a written "Notice of Termination" to CONSULTANT at least fifteen (15) days prior to the date of termination specified in said Notice.` In the eventthisAgreement is so terminated, CONSULTANT' shall be compensated at CONSULTANTJs applicable hourly rates as set forth in Exhibit "B", on a pro -rata 5 basis with respect to the percentage of the Project completed as of the date of termination. In no event, however, shall CONSULTANT recei ve more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, photographs and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination. CONSULTANT may not terminate this Agreement except for cause. 7. Noti ces and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressedas set forth in this paragraph 7. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement: Terrence Belanger Dennis.Tarango City of Diamond Bar D & J Engineering 21660 E. Copley Dr., Ste. 190 2362 So. Robert Road Diamond Bar, CA 91765 Rowland Heights, CA 91748 Any such notices, demands, invoices and written communications,.by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above. S. Insurance: CONSULTANT shall neither commence work under this Agreement until it has`obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONSULTANT allow any subcontractor to commence work on a subcontract until all insurance required of the subcontractor has been obtained. CONSULTANT shall take out and maintain at all time 6 during the term of this Agreement the following policies of insurance: (a) Workers' Compensation Insurance: Before beginning work, CONSULTANT shall furnish to CITY a`certificate of insurance as proof that it has taken out full workers' compensation insurance for all persons whom it may employ directly or through subcontractors'in carrying out the work specified herein, in accordance with the laws of the State of California. In accordance with the provisions of; California Labor Code Section 3700, every employer shall secure the payment of compensation to his employees. CONSULTANT prior to commencing work, shall sign and file with CITY a certification as follows: "I am aware of the provisions -,of Section 3700 of Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement" (b) >Public Liability and Property Damage: Throughout the term of this Agreement, at CONSULTANT's sole cost and expense', CONSULTANT shall keep, or cause to be kept, in full force and effect, for the mutual benefit of CITY and CONSULTANT, comprehensive, broad form, general public liability and automobile insurance against claims and liabilities for personal injury, 1, death,. or property damage arising from CONSULTANT's activities, providing* protection of at least One Million Dollars. 7 and save harmless CITY, its elected and appointed officials, officers, agents and employees, from all liability from loss, damage or injury to persons or property, including the payment by CONSULTANT of any and all legal costs and attorneys, fees, in any TITLE: Change Order #1 to Contract with Purkiss Rose -RSI for Design of Skate Park in Diamond Bar SUMMARY: After City Council's approval on November 23, 1999 of the conceptual plan for the skate park to be constructed at Peterson Park, staff requested that the consultant, Purkiss Rose, RSI; expedite the completion of the construction documents. The design team worked evenings and weekends and completed the construction documents on December 10, 1999. The overtime work by the design team, which totaled $4,850, was not included in the original contract amount of $22,500. Approval of Change Order #1 will authorize staff to pay the additional $4,850 of overtime work to the consultant. RECOMMENDATION: Staff recommends that the City Council approve Change Order #1 to the contract with Purkiss Rose -RSI for the design of the skate park in Diamond Bar, in the amount of $4,850, resulting in a total contract authorization of $27,350.00 LIST OF ATTACHMENTS: _X Staff Report Public Hearing Notification Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) X Other: Change Order #1 X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: Terrence' L. Belang r James DeStefano City Manager Deputy City Manager X Yes X Yes _ Yes Yes Yes DE No -1EAD: X No BbK Rose Community Services Director No X No X No -1EAD: X No BbK Rose Community Services Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: March 21, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Change Order#1 to Contract with. Purkiss Rose -RSI for Design of Skate Park in Diamond Bar ISSUE STATEMENT: The cost to. design the skate park was $4,850 more than the contract price. Approval of .the change order by the City Council will authorize staff to pay this additional amount to the consultant, RECOMMENDATION: Staff recommends that the City Council approve Change Order #1 to the contract with Purkiss Rose -RSI for the design of the skate park in Diamond Bar, in the amount of $4,850, resulting in a total contract authorization of $27;350. FINANCIAL SUMMARY: Funds included in the 1999/2000 Fiscal Year budget .for the design of the skate park will pay for Change Order #1, which totals $4,850. BACKGROUND:' On August 3, 1999, the City Council awarded a contract in the amount of $22,500 to Purkiss Rose -RSI for the design of a skate park in Diamond Bar. A public in -put process was utilized that resulted in a conceptual plan of a skate park recommended for Peterson Park. At its meeting on November 23 the City Council approved the conceptual plan and the location of the skate park. With this approval, work on construction documents could begin. Normally, construction documents for this type of project takes six weeks to complete. However, staff requested that the work on the construction documents be expedited, The documents were completed on December 10, 1999, within a period of only 2 %2 weeks. DISCUSSION: In ,order to complete the construction documents in an expedited manner, Purkiss Rose -RSI had its designteam work evenings and weekends, which resulted` in overtime pay. Total cost of overtime to complete this work was $4,850. The cost of the overtime was not included in the original contract of $22,500. Therefore, staff is seeking authorization from the City Council to extend the contract with Purkiss Rose -RSI from $22,500 to $27,350. PREPARED BY: Bob Rose Director of Community Services • Mar-14�pQ 32:15P' P.C12 CITY Gr Zjxw" BAR r XPARTMM or p"=0 wogs 44669 a. Copley D,t'ivw, Suite it* V'mm nd BOX, CA +31765-4177 CAGE 07im N4. DATE 112112 0Q It. O'RIGTNATED By TFi1"5 CFiwas ORDER is AFPLZCABLM TO: PRC.TECg sA COMPACTOR s PR93ECT TITLE riftaign ---__^f_AkAto..r.,Riark in_r. Pill�a. n $^22822 )WQTZCE To P"CE,ED 44i �.-_ TOTAL OF CONTRACT PRIOR To SCNEAUI D cO 'LNTiON D ATS THIS CWGE ORDER CONTRACTOR IS AUTHORZZEQ TO MAGI{£ THE ?Ci mZNG c:B"ar's ri 8/11 IZO to rg- iddiug TCHE AMOUNT or TimCONTRACT WILL BE IIS , 00W"FP 8Y '# HE sum TNR CQNMCT PmroD WILL SE CONTRACT TOTAL'INC,LL. THIS. INCREA3Et3j�HAR"IP. DAYS CHANGE (?RUEI2 $ r hwltmm By AL CaTit APFRO�EO 9Y PROJECT ENGN$ER ' CITY ENG2xNER CITYh�G$R Td WdZ :ZO 000Z VT "aT-'W : .`OM Ytf3 : W06-4 CONSULTING SERVICES AGREEMENT 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's :employees, except as set forth in this Agreement: Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on: amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited'by any Federal or State agency regarding the independent contractor status of Consultant and the audit in anyway fails to sustain the validity of a wholly independent contractor relationship' between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's' fees, arising out of such audit and any appeals relating' thereto._ C. Consultant shall fully comply withthe workers' compensation law regarding Consultant and Consultant's employees. Consultant further, agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws.' City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law, Consultant' hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials,. officers, attorneys, employees, volunteers, successors, and assigns (collectively ' indemnitees" ) from and against any and all damages, costs; expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including reasonable fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any negligent or wrongful act, failure to act, error, or omission of Consultant or any of its officers, servants,` employees, subcontractors, materialmen, ,suppliers 'ortheir officers, agents, servants or employees, arising or claimed to.arise, directly or indirectly, out of, in connection with, resulting from, or related to their negligent or wrongful performance under this Agreement or the performance :or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity` provision. This indemnity -provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision provided recovery is based on a negligent or wrongfull` act,;error or ommission. Consultant City of Diamond Bar ' Consulting Services Agreement - Design of Skateboard Park shall pay Indemnitees for any reasonable attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall . be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's :active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the agreement or any additional insured endorsements which may extend to Indemnitees. in event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities; covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of, broad -form comprehensive general liability insurance with'minimum limits of $1,000,000.00 combined single limit coverage against any. injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its 'officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500;000.00; (4) professional liability insurance (errors and ommissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000;000 peroccurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, automotive liability, and worker's compensation coverages. The policy (ies) as to comprehensive general liability, property damage, and automobile liability, shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall; provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurancecarrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B.' Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) -insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day, prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". I 3 City of Diamond Bar Consulting Services Agreement - Design of Skateboard Park 10. Confidentiality. Consultant in the courseof,its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorizationby City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shalI survive the termination of this Agreement. 11. Ownership of Materials. All materials' provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any ; interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendors) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this, Agreement. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services -satisfactorily rendered prior:to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will beperformedby Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City 'reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's' premises. 15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement: Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the City of Diamond Bar Consulting Services Agreement -'Design of Skateboard Park term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained ,by City. 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment . advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants wi II receive consideration' for employment without regard to race, color, creed, religion, sex, marital status, national` origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment.. Consultant shall not assign ortransfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period,' either,oral ly or in writing, shall be considered. City shall meet with Consultant' prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative; may terminate this Agreement as provided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal,' state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default 5 City of Diamond Bar Consulting Services Agreement - Design of Skateboard Park which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Attorney's Fees. in the event that either party to this Agreement shall commence any: legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular businesshours;' or (b) on the third business day following deposit in the United States mail,' postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed' in any number of counterparts, each of which shall' be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. 6 City of DiamondBarConsulting. Services Agreement Design of Skateboard Park IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "CITY" G Diamond Bar Skatepark -11?000 S.F. COST ESTIMATE REVISED FINAL COST ESTIMATE Unit Costs based on Contractor's Average Bids Date_ 02.23.00 NO. QUANTUY UNIT DESCRIPTION UNIT COST r=M COST SUB -TOTAL 1 1 L.S. Mobiiiaadon S 24,000.00 S 24,000.00 2 1 L.S. Dem0(}0 olition S 10 000,00 S 10,.00 3 1 L.S. gradin S 35 00.00 S 35 000.00 4 1 L S. Drainago-iacluding S 8,000.00 S 8,000.00 construction of stone head wall 5 6,400 S.F. 4" Concrete avin -Shat ark $ 6.00 S 38&0.00 6 485 L.F. 6" Concrete ramps - Shotcrete 5 70.00 S 33 50.00 7 270 L.F. Conc. Block Retaiiiiiii Walls 3 75.00 S 2012MM 190 L.F. Concrete grind wallalbenchts $ 125.50 S 23,845.00 9 467 L.F. Metal edges/rails/pipes $ 30.00 S 14,010.00 10 215 LY. Metal Guard rail fence S 60.00 S 12 00.00 11 148 L.F. Concrete stens $ 30.00 S 4,440.00 12 20 L.F. Handrails at stairs ram 3 30.00 S 600.00 13 1,762 L.F. 4" Concrete - paying -walkways S 4.85 S 8,545.70 14 80 LF. Poured in place concrete retaining S 140.00 S 11,).00.00 wail with recessed lettering 15 17,500 SX. Irrixation retrofit/installation $ 1.00 S 17 0.00 16 17,500 S.F. Turf (sod) S 1.25 S 21,875.00 renovation/installation 17 2 EA. I Skate ark rules signaze S 400.00 S 800.00 18 6 EA. Remove trees S 300.00 S 1.800.00 19 302 C.Y. Export of SuEplas soil 5 16.50 $ 4A84.00 TOTAL S 292,098.70' Purkiss hose -RSI has no control over the cosi of labor, materials, equipment or the cotnractor's methods of determining costs. These opinions of probable costs represent our best judgement as design professionals familiar with the construction industry and public works contracts. Purk0s Rose -RSI cannot and does not guarantee that proposals, bids or construction costs will not vary from our opinion of probable construstton cost{. OpWvn ofProbabie Cose shall not be Used as a bid form or for any biddingpurposes. Ed WUSS:80 0007, £c . •Ohl Xdd Wod-i ; SKATE PARK INFORMATION March 21 2000 NAME OF SIZE COST BID OVERALL ` SKATEPARK PROJECT DATE COST PER COST PER SQ.FT. SO-FT. San Dunes 9,000 sq. ft. 1 $135,000.00 2-99 $15.00 $12.78 2 $115,000.00 San Ramon 12,000 sq. ft. 1 $220,000.40 3-99 $18.33 $11:40 2 $136,900.00 Corona #I 8,500 sq. ft. 1 $1.96,000.00 4-99 $23.06 $13.65 2 $116,000.00 Dublin 11,000 sq. ft. 1 $200,000.00 5-99 $18.18 $16.36 2 $180,000.00 Bell Gardens 11,000 sq.`ft. 1 $305,000.00 11-99 $19.06 $15.98 2 $175,725.00 Irvine 5,500 sq. ft. 1 $205,000.00 12-99 $24.12 Paso Robles 9,000 sq. ft. 2 $175,000.0(1 12-99 $19.44 Santa Barbara 15,300 sq. fk. 1 $529,484.00 1-00 $34.61 $19.31 2' $295,450.00 Cerritos 10,950 sq.ft. 1 $312,099.00 2-001 $28.55 $20.17 2 $220,896.00 Diamond Bar 102820 sq.ft. 1+ $292,098.00 2-00 $27.00 $20:42 2 $220,900.00 $282,890 1' ,SS'Pt7S�YSi 1 Cost for entire project .wn � rayt•t �� 2 Skate Park only �oe'37+Mi71-'i0l� FROM Construction cost Esfimate" Bid PAGE$ Purkiss Rose-RSI r Td wdgZ : T© 000z Tz -,A-e J 'ON :Uz1 wOdd IF _ No , X Yes _ No Yes_ No _ Yes 1; t CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: March 21, 2000 REPORT DATE: March 15, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Transportation Development Act (TDA) Article 3 (SB 821) Allocation for Fiscal Year 1999-2000 SUMMARY: For Fiscal Year 1999-2000, the Los Angeles County Metropolitan Transportation Authority allocated $23,841 to the City of Diamond Bar for the construction of various pedestrian and bicycle -related facilities and projects. To date, the City has reserved these funds with the County Auditor Controller for a total of $87,003 (Fiscal Years 1995-96, 1996-97 1997-98, and 1998-99). Fiscal Year 1999-2000's allocation of $23,841 will bring the City's SB 821 fund balance to $110,844. However, the City is only permitted to accumulate funds for up to 3 years, and to date has been reserving these funds for the Brea Canyon Road Class I Bikeway/Streetscape Improvements Project. Staff -is recommending a budget adjustment for the Golden Springs Drive/Lemon Avenue StreetImprovements Project to expend the FY 1995-96 allocation and prior carry-over interests, Upon approval by the City Council, the adjusted fund reserve balance for TDA Article 3 (SB 821) will be $90,427, and the Golden Springs Drive/Lemon Avenue Street Improvements Project budget will be adjusted to reflect this additional funding source and reduce the Redevelopment Agency's contribution. RECOMMENDATION: That the City Council (a) reserve the City's $23,841 TDA Article 3 (SB 821) allocation for fiscal Year 1999-2000 (b) approve the budget adjustment for the Golden Springs Drive/Lemon Avenue Street Improvements Project. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) X Other: TDA Article 3 Claim Form & Apportionment Aareement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A 2. Does thereportrequire a majority vote? Majority 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? N/A Which Commission? 5. Are other departments affected by the report? N/A Report discussed with the following affected departments RE IEW BY• Terrence L. Belang r James DeStefano City Manager Deputy City Manager Yes _ No , X Yes _ No Yes_ No _ Yes No _ Yes _ No Tavin. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: March 21, 2000 TO: Honorable Mayor and Membersof the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Transportation Development Act (TDA) Article 3 (SB 821) Allocation for Fiscal Year 1999-2000 ISSUE STATEMENT: Reservation of the City's $23,841 TDA Article -3 (SB 821) money allocated for Fiscal Year 1999-2000 and the Budget Adjustment for the recently completed Golden Springs Drive/Lemon Avenue Street Improvements. RECOMMENDATION: That the City Council (a) reserve the City of Diamond Bar's $23,841 TDA Article 3 (SB 821) allocation for Fiscal Year 1999=2000 and (b) approve the budget adjustment for the Golden Springs Drive/Lemon Avenue Street Improvements. FINANCIAL` SUMMARY: The proposed recommendation to reserve the $23,841 TDA Article 3 (SB 821) allocation for Fiscal Year 1999-2000 will contribute towards the City's total available TDA Article 3 (SB 821) fund. Due to the expenditure requirements of TDA Article.3 (SB 821), it is requested that the FY 95-96 allocation be used for the Golden Springs Drive/Lemon Avenue Street Improvements Project.. The adjusted budget shall be as follows: Attachment "B", for Fiscal Year 1999-2000, approximately $4,700,843 in TDA Article 3. (SB 821) local funds is allocated to cities inLosAngeles County for the construction of bicycle and pedestrian facilities. These funds are allocated to each city on a per -capita basis. As such, $23,841 is allocated to the City of Diamond Bar. for Fiscal Year 1999- 2000. TDA Article 3 (SB 821) funds are to be used for various bicycle and pedestrian -related improvement projects, which promote the use of public transit alternatives, and encourage the construction, retrofitting, and/or improvement of local and regional bicycle and pedestrian facilities. To date, the City has reserved with the County Auditor Controller a total of $87,003 (Fiscal Years 1995-96, 1996-97, 1997-98, and 1998-99). This year's reserve of $23,841 will bring the City's SB 821 fund balance to . $110,844. The City is permitted to accumulate funds for use in bicycle and pedestrian related projects, and to date has been reserving these funds for the Brea Canyon Road Class I Bikeway/Streetscape Improvement Project. TDA Article 3 (SB 821) local funds may only be reserved for up to three .years (i.e. no longer than the fourth June 30 after they were made available by the MTA Board action). Staff is recommendingthat $36,632 of FY 1995-96 SB 821 fund balance, which includes Fiscal Year 1995-96 reserve of $20,417 and prior carry-over/interest of $16,215, be expended for the sidewalks and bike lanes improvements for the Golden Springs Drive/Lemon Avenue Improvement Project. The adjusted account balance in the reserve will be $90;427 (see Attachment "A' Additionally; it is recommended that a budget adjustment be approved to reflect the additional funding source obtained for this project: TDA Article 3 (SB821), $36,632. Prepared By: Linda Kay Smith Development Services Assistant 2 ATTACHMENT "A" TDA ARTICLE 3 (SB 821) - BICYCLE AND PEDESTRIAN FUNDS Local Claim Form: Fiscal Year 1999-2000 PART 1: CLAIMANT INFORMATION CLAIMANT: City of Diamond Bar. CONTACT PERSON David G. Liu, Deputy Director of Public Works PAYMENT ADDRESS: 21660 East Copley Drive, Suite 100 Diamond Bar, CA 91765 ATTENTION (NAME): Linda Magnuson, Finance Director PART II. DRAWDOWNS FOR USE IN PRESENT FISCAL YEAR: (note: claim only the amount of funds that can be expended by June 30, 2000; Place the difference on reserve Requested Action check all that apply): Enter Amount Claim FY 1999-2000 Apportionment $. 0 PART IV. PROJECTS TO BE FUNDED BY TDA ARTICLE 3 FUNDS: 9 Cj C i n pp ff mill k� ' 1 $1Schedule Funding :Sources Estimated .00 Payment from Prior Years Reserve - $20,417.00- TOTAL PAYMENT REQUESTED $20,417.00 Reserve FY 1999-2000 Entire 23 841.00 PART IV. PROJECTS TO BE FUNDED BY TDA ARTICLE 3 FUNDS: 9 Cj C i n pp ff mill k� ' 1 $1Schedule Funding :Sources Estimated I Other Total TDA Local Start Comple Project Title / Description Project Article 3 Sources Date tion Budget Date: Golden Springs CIP Project $2,165,000 $36,632 $2,128,368 10/99 3/1/2000 Bikelanes/sidewalks Brea Canyon Road CIP $2,000,000 $90,427 $674,000 7/00 6/01 Project Class I Bikelane TOTALS $ : $4,165,000 1 $127,059 1 $2,041,500 Jurisdiction City Population* Percentage 99972 of County - Population Jurisdiction City Population` Percentage of County Population 99S 0 1 Agoura Hills 21,600 0;225°/0 58jA7 45 La Verne 33,500 0.349% 0 2 Alhambra 90,400 0.941p% aZ 46 Lawndale - 30;200 0.314°10MINNOW 3 Arcadia 52,500 0.5470 "52.., .•,: 47 Lomita 20,500 0213% tiv 4 Artesia 16,750 0:174% $G-" 48 Long Beach 446,200 4.6464k 5 Avalon 3,480 0:036pk 49 los Angeles City 3,722,500 38.762% 6 Azusa 45,050 0.4691%1 "„ _, 1$MX,4 50 Los `Angeles County 997,000 10.382% 7 Baldwin Park 75,200' 0.7$3i/o =5 51 Lynwood 67,500 0.703% MI` = 8 Bell ' 37,150 ' 0.3870% 534�sZ 52, Malibu 12,700 0.132°k 9 Bellflower 66,600 0.693j/o S2�Yt ° 53 Manhattan Beach 34;900 0.363% ° 10 Bell Gardens 44,700 0.4650fodff11;598' 54 jMaywood 29,700 0.309% „ 111 Beverly Hills 34,050 0.355°fo =, "m 4!t .: 55 Monrovia 39,750 0.414%0 12 Bradbury 920 0.010% 2" 8I 56 : Montebello 63,400 ° 0.66010 13 Burbank 104,000 1.083% 57 Monterey Park 65;500 0:682% _ 14 Calabasas 19,550 0.2040/° jj=-5Oft,4 58 Norwalk 102,000: 0 1.062/° 15 Carson 90,600 0;943°°" ._ 7J6; 59 Palmdale 117,300 1,221°k 16' Cerritios 56.700 0:590°1. _ 23' 60 Palos Verdes Estates 14,300 0.149°% 17 Claremont 34,700 0.3610h ISO 61 Paramount 55,200 0.575% 18 Commerce r 13,050 0,136%....62 Pasadena 140;400 1.462%-11 19 Compton 95,500 0,994% ' S39 4 63 Pico Rivera: 62;600 0.652°h 20 Covina 46;900 0.4880/0 S7 , _, s4 64 Pomona 143,200 1.491%d 21 Cudahay 25,000 0.260% . tt 65 Rancho Palos Verdes 43,650 0.455% 22 Culver City 41,550 - 0.433010. 66 Redondo Beach 65,800 0.685°f° „ 23' Diamond Bar 57,300 0:597% 67 Rolling Hills 2,020 0.021°/x' 24 Downey 99,700 ' 1.038% _ 68 Roiling Hills Estates 8,400 0.087% �? 25 Duarte 22,5001 0.234%_, m , 69 Rosemead 55:800 0.581% .'� 26 Ell Monte 116,4001 1:21291. $431 70 San. Dimas 36,400 0.3791a - 27 El Segundo 16,400 0.171% „:.... 71 San Fernando 24150 0251%. OWN8:. 28 Gardena 58,000 0.604bo 72 San Gabriel 40:450 0.421% 29 Glendale 197,600' 20580/a , 73 San Marino 13,700 - 0.143% 1r' D 30 Glendora 52,500 0:5470% 74 Santa Ciarita 143;;800 1.497% _ i! 31 Hawaiian Gardens 14,800 0.154°/0 _ 75 Santa Fe Springs 16;100 0.168%a 6 32 Hwthorne 78,600 0,8180fe _ , _ .,. 76 Santa Monica 92:600 0.964% 33 Hermosa :Beach 19,1001 0:1990/6 77, Sierra Madre 11,450 0.119% 34 Hidden Hills 1,970 0:021°% r .'' . 820, 78 Signal Hills 9;000 0.094% ' 35 Huntington"Park 62,200 0,648% � 79 South EI Monte 22,150 0.231% - f� 36' industry: 700 0.007°f0 80 South Gate 93000 0.968% 37 Inglewood' 118,500 1:234% " _(>44 81 South Pasadena 25;400 0.264% w B 38 Irwindale; 1,170 0:012°/° 82 Temple City 33;900 0.353% " 3911-a Canada Flintridge 20,600 0215"h 83 Torrance 143,600 1.495°!0 40 La Habra Heights 6,700 0.070% 98 84 Vernon ` 85 0.001% 411 Lakewood 79,000 0:8234/0 " Z$b9 85 Walnut 32:350 0.337%° 0 42 1La Mirada 48,000 0.500%539;^97s�; 86 West Covina 104;800 1.091% " 43 Landcaster 127,100 1.323% ." _L 871 West Hollywoodyvrood 37;950 0.395/0 441 La Puente 41,200 0.429% " ; 88 West Lake' Village $;350 0.087% 89 Whittier T O T A L 84300 9,603,545 0.878% 100% ° TO: Terrence L. Belanger, City Manager MEETING DATE: March 21, 2000 REPORT DATE: March 14, 2000 FROM: Bob Rose, Community Services Director TITLE: Extension of Vendor Services for Printing Services SUMMARY: The City has utilized Reinberger Printwerks, Inc. to provide printing services for City business. cards; stationery, and forms for a total expenditure of $11,200 for the current,fiscal year. In addition, the contract to publish the spring and summer issues of the Community Recreation Guide has been awarded to Reinberger Printwerks, Inc. The City's Purchasing Ordinance limits the City Manager's purchasing authority to $15,000. The combination of these printing services would bring the total expenditure up to $35,000 for the current fiscal year, exceeding the City Manager's purchasing authority. Funds for these services are already included in the 1999/00 fiscal year budget. RECOMMENDED ACTION:; It is recommended that the City Council authorize the additional work to be performed by Reinberger Printwerks, Inc. in an amount not to exceed $35,000 for the 1999/00Fiscal Year. LIST F ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specifications (on file in City Clerk's office) _ Ordinance(s) Other:' Agreement(s) EXTE ZNAL DISTRIBUTION: N/A SUBN ITTAL CHECKLIST: 1. 'H is the resolution, ordinance or agreement been reviewed by the City Attorney? NIA 2. D es the report require a majority vote? 3. Hc, s environmental; impact been assessed? N/A 4. Hc s the report been reviewed by Commission? VII at Commission? N/A 5. A other departments affected by the report? N/A R port discussed with the following affected departments: Te rence L. Belanger James DeStefano City Manager Deputy City Manager Yes X No X Yes _ No Yes X No Yes X No Yes X No Department Head Bo Rose Community Services Director CITY COUNCIL REPORT MEETING DATE: March 21 2000 TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: EXTENSION OF VENDOR SERVICES FOR PRINTING SERVICES Issue Statement Per the City's Purchasing Ordinance, awards for services to a single vendor for a fiscal year shall not exceed $15,000 without authorization from the City Council. Recommendation It is recommended that the City Council authorize the additional work to be performed by Reinberger Printwerks, Inc. in an amount not to exceed $35,000 for the 199910OFiscal Year. Financial Summary Funds for the publication of the Community Recreation Guide are already included in the 1999/00 FY budget. The authorization to approve additional work to be performed by this vendor will have no financial impact on the current fiscal year budget. Background The City of Diamond Bar has utilized Reinberger Printwerks, Inc. to provide business cards, stationery, and forms fora total expenditure of $11,200 for the current fiscal year. It has been more cost effective and timely to utilize Reinberger Printwerks, Inc. as they currently have the artwork for the City forms on file. In addition, they were the low bidder to publish the spring and summer issues of the Community Recreation Guide, Staff is seeking City Council authorization to expend up to $35,000 this fiscal year for printing expenditures with Reinberger Printwerks, Inc. Discussion Funds for the publication of the Community Recreation Guide, City business cards, stationery, and forms are already included in the 1999/00 FY budget. The authorization to approve additional work to be performed by this vendor will have no financial impact on the current fiscal year budget . Prepared by: Marsha. Roa, Community Services Assistant CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.(,-)-, TO: Honorable Mayor and Members of the City Council MEETING DATE: March 21, 2000 REPORT DATE. March 15, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Award of Inspection Services for Tract 52267 Improvement Projects SUMMARY: At the February 2, 1999 City Council meeting, the Council awarded the plan check services for Tract 52267 improvement plans and final tract map to Charles Abbott Associates. For consistency and continuity, the City has assigned inspection services for private development improvements to the on-call firm that has completed the plan checking services for those improvement plans. RECOMMENDATION: That the City Council award the inspection services for Tract 52267 improvement projects to Charles Abbott Associates in an amount not-to-exceed $46,929.35. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) Bid Specification Ordinances(s) Other: Proposals Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4I5 vote? Majority 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No ' Which Commission? 5. Are other departments affected by the report? N/A -Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belang r James DeStefano a G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT MEETING DATE: March 21, 2000 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Inspection Services for Tract 52267 Improvement Projects ISSUE STATEMENT To award inspection services to Charles Abbott Associates, for the inspection of Tract 52267 improvement projects. RECOMMENDATIOly That the City Council award the inspection services for Tract 52267 improvement projects to Charles Abbott Associates in an amount not -to -exceed $46,929.35. FINANCIAL SUMMARY The inspection services will be funded by the $62,572.47 inspection fees which the developer; Pulte Homes Corporation, provides the City for the improvement projects. The $46,929.35 is based on 75% of the $62,572.47calculated fees. BACKGROUNDIDISCUSSION At the February 2, 1999 City Council meeting, the Council awarded the plan check services for Tract 52267 improvement plans and final tract map to Charles Abbott Associates. For consistency and continuity, the City has assigned inspection services for private development improvements to the on-call firm that has completed the plan checking services for those improvement plans. It is at the City's and the developer's best interest to have consistency between the plan checking and inspection stages. Having made all the plan checks and having been involved throughout the initial vesting tentative map approval stage, Charles Abbott Associates would be the most familiar with the project design issues/requirements and sensitivities that must be. adhered to during the construction. The associated inspection fees for the various improvement projects are as follows: GRADING : $16,071.62 STORM DRAIN $16,466.20 SEWER $17,076.80 RETAINING WALL $ 794.50 STREET $12163.35 TOTAL $62,572.47'x* CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO." TO: Honorable Mayor and Members of the City Council MEETING DATE: March 21, 2000 REPORT DATE: March 15, 2000 FROM: Terrenre L Rplangpr,QtyManager TITLE: Resolution No. 2000 -XX: `A Resolution of the City Council of the City of Diamond Bar approving the installation of multi -way stop signs at the T -intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north)and Bella Pine Drive/Cliffbranch Drive." SUMMARY: The City of Diamond Bar received requests from residents to study the'need for multi -way stop signs at the T -intersections on Chestnut Creek Road and its continuation, Bella Pine Drive.These intersections have been discussed by the Traffic and Transportation Commission, including public input, and are now forwarded to the City Council with the Traffic and Transportation Commission's recommendations. RECOMMENDATION: That the City Council adopt Resolution No. 2000 -XX: `A Resolution of the City Council of the City of Diamond` Bar approving the installation of multi -way stop signs at the T -intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north) and Bella Pine Drive/Cliffbranch Drive. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) Bid Specification (on file in City Clerk's office) T Ordinance(s) X Other: Exhibit "I", Attachments "A", "B", °c"; T" i Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority _ Yes No 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? 7 -Yes _ No Which Commission? Traffic &Transportation 5. Are other departments affected by the report? N/A —Yes No ` Report discussed with the following affected departments: REVIEWED BY: r– errence L. Belang r James DeStefano` David G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT Agenda No. MEETING DATE: March 21, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager , SUBJECT: Resolution No. 2000 -XX: "A Resolution of the City Council of the City of Diamond Bar approving the installation of multi -way stop signs at the intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north) and Bella Pine Drive/Cliffbranch Drive." ISSUE STATEMENT: To install multi -way stop signs at the intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north) and Bella Pine Drive/Cliffbranch Drive: RECOMMENDATION: That the City Council adopt Resolution No. 2000 -XX: "A Resolution of the City Council of the City of Diamond Bar approving the installation of multi -way stop signs at the intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north) and Bella Pine Drive/Cliffbranch Drive." FINANCIAL SUMMARY: The installation of the striping, marking, and stop signs will be funded through the City's Signing and Striping Maintenance account and is estimated to cost $1,500.00 BACKGROUNDIDISCUSSION: The Public Works Division received requests from residents to study the need for multi -way stop signs along Chestnut Creek Road and subsequently its continuation, Bella Pine Drive. At the November 18, 1999 Traffic and Transportation meeting, public testimony was heard (see Public Testimony, Attachment "A-1"). On January 13, 2000, the Traffic and Transportation Commission discussed and received public input regarding four T -intersections: Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma (north and south) and Chestnut Creek Road/Evergreen Springs Drive. The Traffic and Transportation Commission recommended to the City Council that multi -way stop signs be installed at Presado Drive/Chestnut Creek Road and Chestnut Creek' Road/Evergreen Springs Drive (see Minutes, Attachment "A-2"). At the February 15, 2000 City Council meeting, the Traffic and Transportation Commission recommendations were discussed, public testimony given, and a motion was carried to return the matter to the Traffic and Transportation Commission for consideration of stops signs on Chestnut Creek Road at the locations suggested by the residents (see Minutes, Attachment `'A-3"). Bella Pine Drive is a continuation of Chestnut Creek Road. As such, all T -intersections from. . Presado Drive to Los Cerros Drive for this residential street were studied and considered for the Page 2 Multi-way Stop Signs March 21, 2000 installation of multi-way stop signs at the Traffic and Transportation Comrnission meeting of March 9, 2000. The item was discussed, public input was received and the Traffic and Transportation Commission recommended that multi-way stop signs be placed at the intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north) and Bella Pine Drive/Cliffbranch Drive (see draft Minutes, Attachment "A-4"): Area residents were invited to attend all'the Traffic and Transportation Commission Meetings, as well as the City Council meeting tonight.. Previously, staff has received letters and petitions for stop signs with opposing and concurring views. These are attached for your information (see Correspondence, Attachment `B"). Chestnut Creek Road/Presado Drive . The intersection of Chestnut Creek Road/Presado Drive is a residential T-intersection. Chestnut Creek Road runs northwest and southeast. Presado Drive runs northeast and southwest. For this report, Chestnut Creek Road is considered north/south and Presado Drive is considered east/west. Presado Drive has an uphill and downhill grade going from Morning Canyon Drive to Pathfinder Road. At the T-intersection of Chestnut: Creek Road the hill crests. The road curves between Morning Canyon Drive and Chestnut Creek Road. Currently, a stop sign is posted on the Chestnut Creels Road intersecting leg. Presado Drive is approximately 898feet in length with a 64 feet dedicated right-of-way and 36 feet pavement width. Multi-family homes border' along Presado Drive: Drivers'a roachin the intersection from Chestnut Creek Road stop at the posted sign, but must enter theintersection for visibility due to the incline condition of Presado Drive as described above. Also, the homes on Presado Drive are multi-family homes and vehicles are parked too close to the intersection impeding visibility The road curvature and the incline condition of Presado Drive from Morning Canyon Drive toward Chestnut Creek Road do not allow a clear line-of-sight for motorists. On February 15, 20001 the City Council approved Resolution 2000-13 to install 50 feet of red curb on the northeast and northwest corners of Presado Drive at Chestnut Creek Road. Though the placement of red curb enhances sight visibility for the Chestnut Creek Road vehicles, the multi-way stop signs at the intersection of Presado Drive/Chestnut Creek Road are recommended. There were no reported traffic accidents in 1999 per the Los Angeles County Sheriff's Department. However, a traffic accident report dated August 13, 1998, is representative of a sight visibility collision of two vehicles, as well as two reports dated 1995 and 1996 near this intersection. i FEBRUARY 15, 2000 PAGE 7 convey is that from'Evergr en Springs, cars pick up speed until they reach the blind corner. There is nothing to slow their speed on the downhill. If a stop sign could be 'placed -here (he pointed to the map) or speed bumps along the upper section of Chestnut Creek belowahe upper intersection of Tierra Loma, it would likely alleviate the speeding 'vehicles. In response to C/Herrera CMIBelanger explained that traffic engineers recommend that speed hu ps and similar type devices not be installed on city streets that have dowr wardgrades because they can act as launching pads and can present liability concerns. Installation of stop signs has been one attempt to control sp ed. However, stop signs were not designed to control speeds. Effectiveontrol of speed is to ask people who drive in the neighborhoods to>observe safe speed limits. In response to M/O'Conn, r, CM/Belanger stated that botts dots are noisy and residents frequently re uest`that they be removed. In addition, moisture adheres to the dots and renders them slick. DDPW/Liu indicated that consideration of installation. of botts dots was discussed by the Traffic & Transportation Commission. Botts dots serve only to warn' motorists. This o tion was presented to the residents but they felt that installation of stop sigs .or speed humps along Chestnut Creek would be a better solution Staff is not aware of any location` within this or other jurisdictions that have stop signs installed mid -block. At the request of C/Huff, seven residents in the audience'' indicated that they were present to consider this' matter. No one indicated that they favored the Traffic & Transportation C, mmission's recommendation. Seven residents indicated that they prefer rrioving' the stop signsfrom Evergreen' Springs and Chestnut Creek down to Tierra1oma and Chestnut 'Creek. One resident would approve of stop sign s at Tierra Loma and Presado. C/Huff moved, M/O'Conno seconded, to adopt amended Resolution 2000- 13 by removing. consideration of stop: signs on Chestnut Creek Drive and return :the matter to th Traffic & Transportation Commission for consideration of stop signs on Chestnut Creek.Dr. at the locations suggested by the public speakers. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/ O'Connor NOES: COUNCIL MEMBERS -`None ABSENT: COUNCIL MEMBERS -None 7. PUBLICHEA VGS: None Page 3 Multi -way Stop Signs March 21, 2000 Chestnut Creek Road/Tierra Loma Drive (north) The intersection of Chestnut Creek Road/Tierra Loma Drive (north) is a residential T -intersection: Chestnut Creek Road is a winding, hilly street with a steep uphill grade varying from 5% to 13% and to 7.44% going north from Presado Drive to the end, approximately 283 feet north of Evergreen Springs Drive. A curve warning sign -20 miles per hour has been posted for the downhill grade and curve going south approximately 120 feet past theT-intersection of Chestnut Creek Road/Tierra Loma Drive (north). Chestnut Creek Road, between Presado Drive and Evergreen Springs Drive, is. approximately 1804 feet in length with a 56 feet dedicated right-of-way and a 32 feet pavement width. There are 32 residences on Chestnut Creek Road. Chestnut Creek Road turns into Bella Pine Drive just north of the .T -intersection with Evergreen Springs Drive. There are no stop signs posted on Chestnut Creek Road or Bella Pine Drive within 1000 feet of the Chestnut Creek Road/Tierra Loma Drive (north) intersection: Tierra Loma Drive is a horseshoe residential street that intersects at two places with Chestnut Creek Road. The intersections for the sake of this report are labeled north, closest to Evergreen S gr . prangs Drive, and south, closest to Presado Drive. It has,a steep uphill grade going north. It is approximately 1, 498 feet in length with a 56 feet dedicated right-of-way and a 32 feet pavement width. There are 32 single-family residences on Tierra Loma Drive. There is, no sight visibility deficiency as a result of the road curvature or hill conditions to potentially compromise the safety and visibility of drivers or pedestrians at the intersection. There are no reported traffic accidents within the past five years per the LosAngeles County Sheriff's Department, though testimony given at the Traffic and Transportation Commission meeting indicates a vehicle rammed a parked car on April 20, 1999. Staff observed the intersection was the route for vehicles traveling to and from Diamond Bar High School for pick-up and drop-off points, then returning using the Evergreen Springs Drive/Chestnut Creek Road route. The speed limit for Chestnut Creek Road at this intersection is Prima Facie, 25 MPH. Public testimony indicates speeding vehicles. The Sheriff's Department has surveyed the intersection and findings note a range from I 1 to 43 miles per hour (see Sheriff's Data, Attachment «C„ Bella Pine Drive/Cliffbranch Drive The intersection of Bella Pine Drive/Cliffbranch Drive is a residential T -intersection. There is currently a stop sign posted on Cliffbranch Drive. In January 2000, 100 feet of double. -yellow centerline striping was installed on Bella Pine Drive, as well as on Los Cerros Drive at the T - intersection with Bella Pine Drive. There I is a warning sign, "Watch Downhill . Speed, and a regulatory sign, "25 MPH",posted between Leaning Pine Drive and Cliffbranch Drive. Bella Pine Page 4 Multi -way Stop Signs March 21, 2000 Drive i's a hilly street with a steep downhill grade varying from I% to 9% going toward Los Cerros Drive from Evergreen Springs Drive. Bella Pine Drive is a continuation of Chestnut Creek Road and begins approximately 283 feet north of Evergreen Springs Drive. It is approximately 1,467 feet in length with a 64 feet dedicated right-of-way and a 36 feet pavement width. There are 32 residences on Bella Pine Drive Cliffbranch Drive is a residential collector street. It is approximately 1,560 feet, between Bella Pine Drive and Morning Canyon Drive, has a dedicated right-of-way of 64 feet and a 36 feet pavement width. There are 30 residences fronting Cliffbranch Drive. There is no sight visibility deficiency as a result of -the road curvature or hill conditions to potentially compromise the safety and visibility of drivers or pedestrians at the intersection. There are no reported traffic accidents within the past five years per the Los Angeles County Sheriff's Department. Staff observed that vehicles use Cliffbranch Drive to -Los Cerros Drive as the route to Pathfinder Drive. In the a.m. there is a steady stream of vehicles on Cliffbranch Drive making a right turn and an immediate left to Los Cerros Drive. The opposite movement is in the p.m. The speed limit for Bella Pine Drive at this intersection is 25 MPH. Public testimony indicates speeding vehicles. The Sheriff's Department has 'surveyed the intersection; however, due to an error, findings are unavailable at this time (see Sheriff's Data, Attachment Prepared by: Linda Kay Smith Development Services Assistant Exhibit "1" -Aerial Attachments: "A-1" Public Testimony, November 18, 1999 "A -T' Minutes, Traffic and Transportation Commission, January 13, 2000 "A-3" ,Minutes, City Council Meeting February 15, 2000 "A-4" Draft Minutes, Traffic and Transportation Commission March 9, 2000 "B" Correspondence from Residents "C" Sheriff's Department Data "D" Matrix of street information: segments, signage, slope, visibility D: WORD-LINDA/CCR-2000/multii-way signs 032100 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF MULTI -WAY STOP SIGNS. AT THE T -INTERSECTIONS OF PRESADO DRIVE/CHESTNUT CREEK ROAD, CHESTNUT CREEK ROAD/TIERRA LOMA DRIVE (NORTH), AND BELLA PINE DRIVE/CLIFFBRANCH DRIVE. A. RECITALS (i) The Traffic and Transportation Commission considered this matter at a public meeting on March 9 2000. (ii) At the meeting of March 9, 2000, the Traffic and Transportation Commission determined -the installation of multi -way stop signs at the T -intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Lorna Drive (north), and Bella Pine Drive/Cliffbranch Drive as appropriate. (iii) The Traffic and Transportation Commission recommends the installation of multi -way stop signs at the T -intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north), and Bella Pine Drive/Cliffbranch Drive. B. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Section 10.08.080 of the Diamond Bar City Code, as heretofore adopted, by the City Council; 2. The City Council hereby finds that the public health, safety; and welfare will be best protected by the installation of multi -way stop signs at the T -intersections of Presado Drive/Chestnut Creek Road, Chestnut Creels Road/Tierra Loma Drive (north), and .Bella Pine Drive/Cliffbranch Drive as herein prescribed; 3. This resolution shall .not become effective until the installation of multi -way stop signs at the T -intersections of Presado Drive/Chestnut Creek Road, Chestnut Creek Road/Tierra Loma Drive (north), and Bella Pine Drive/Cliffbranch Drive are properly installed by the City; and IVV �- a s" 'r✓^" 0 JAV zv Ir tt yr 0�k� �� 9 ..... N'� ..c-.fi- {R�, ,:� � lus. � jt A _;K y � ,✓, � ..; 6�1' C. ss7� l- ti` k. 21 le 1 � ��r <.,,t ,� ,�i` f „x � +'fir edr j • �„ 1 � a., Ti V Ja FAd Z �' >. AP Yalei , WTI 'Ali y' y� � D' ` ` /r��•e ' � �O�By '' � V X(! A /moi T iR F �� �� 'F'!"�-.,: t� � � �I 0✓a' .p ) t(::°'.ter f Y ,rte~ 4 r j o ti t a Air'�(�� j�.iw� which were bit by vehicles and she is very concernedthat one or more of the children will be hit by a car. Motorists use this route in order to avoid the main streets of Pathfinder Road ;and Diamond` Bar Boulevard. She believes many of the vehicles are driven by young people. The way the street is configured a pedestrian is unable to see or hear oncoming vehicles. Also, she stated that she appreciates the red curbs at Presado Drive and Pathfinder Road but they don't go down Diamond Bar Boulevard far enough. As the school year progress, more and more vehicles are parked on Pathfinder Road facing west up the hill and it presents a sight safety concern when moving onto Pathfinder Road from Presado Drive. Deputy Perkins said that the Sheriffs Department does respond to complaints and if the Department received calls regarding this area patrol cars wouldbe dispatched to monitor the situation. There are several areas of concern throughout the City. The Sheriff's Department will soon receive its refurbished radar trailer. He will bring this matter to the attention of his sergeant so that the radar trailer can be dispatched to the area to alert motorists of their speeds. DDPW/Liu stated that this matter will be continued and placed on the January 13 agenda for discussion. Staff will present its report at that time. In addition, the residents will be notified about the meeting. 2.sideration of multi-way stop signs at the intersection of Leyland Drive and nf�eld Dn_. AE/Manela esented staff s report- J. Tsai, 791 S. Ley d Drive, stated he lives one house awa om the intersection in question. He has live ' this location for nearly seven y s and has observed a'heavy flow of traffic during mo and afternoon peak h s. Vehicles proceeding down his street from Summitridge Driv tend to accelerat own the hill and he believes that it presents a safety hazard because ogle' are le to cross the street. He believes the resident's safety should be a primary on ' eration. He has seen young people racing on Leyland Drive in the late hours of the t. Alice Yein, 24198 E. Benfiel ace, said she lz, s on the comer. The traffic on her street has increased since Panter ark opened. Teenage play basketball at the park.. After they finish playing, th g around at night, rev the otors and race along the street. She does not kno a stop sign will limit their speeding. he is afraid to let her kids go out to play in front yard. They must always play in the yard. Daniel ang 787 Leyland Drive, agreed with Mr. Tsai and Mrs., ' He has called the Sh ' s Department two or three times and they have been very respo 've. However, w en the kids see the police car they do not race so it is impossible to catc em. He Page 2 ATTACHMENT "A-2" MINUTES O JANUARY 13, 2000 PAGE 2 T&T-COMMISSION TV 'C ENT CALENDAR: None V NEW BUSINESS: A. Consideration of.multi-way stop signs at the T- intersection of Chestnut Creek Drive/Evergreen Springs Drive (both south and north), Chestnut Creek Drive/TierraLoma Drive, and Presado Drive/Chestnut Creek Drive. DSA/Srnith presented statics report. Staff recommends that the Traffic and Transportation Commission receive public input and discuss the installation of multi -way' stop signs at the intersections of Chestnut CreekDrive/Evergreen Springs Drive, both T -intersections of Chestnut Creek Drive/Tierra Loma Drive and Presado Drive/Chestnut CreekDrive and concur with staff's recommendations and forward the following recommendations to the City' Council for approval: Staff does not recommend the installation of stop signs at Chestnut Creek'Drive/Evergreen Springs Drive and the T -intersections) of Chestnut Creek Drive/Tierra Loma Drive. Staff recommends the installation of multi -way stop signs for all legs of Chestnut Creek Drive and. Presado Drive and further recommends that red curbing be installed on Presado Drive at Chestnut Creek' Drive 50 feet each side of Presado Drive for additional visibility. Diane Dahl, 1938 Chestnut Creek Road, said she can see where there has been a problem in the past.. Normally people slow down to tum and are usually cautious.' A stop sign at Chestnut Creek Drive would most likely solve the problems on Tierra Lorna Drive. Her main concern is with Presado Drive and the ability of motorists to get out of the street onto Chestnut "Creek. Wale Alofe, 1966 Chestnut Creek Road, said he is a registered Civil Engineer with the State Department of Transportation. He stated that although he has lived at his current address for only three years, he has seen the potential for accidents on the street. He constantly witnesses people speeding down the road in an attempt to avoid` Diamond Bar Boulevard and Pathfinder Road. He favors speed humps on his street and stop signs at the intersection of Presado Drive and Chestnut Creek Drive on both sides as well as, a stop sign at the intersection of Evergreen Springs Drive and Chestnut Creek Drive. Mohan Lawani favors installation of speed humps and stop signs. He welcomes a scientific study and he does not believe that the report presented by staff, is valid. Robert and Jolene Zirbes, 2141 Tierra Loma Drive, said they favor stopsigns at the intersection of Chestnut Creek Drive and Presado Drive. They have lived on their street for 15 years and have witnessed several serious accidents at that blind intersection. Rcibert Zirbes stated that cars "fly" down Chestnut Creek Drive toward Presado Drive constantly and he is very concerned about the safety of hischildrenand other children in the neighborhood:' He asked the Commission to JANUARY 13, 2000 PAGE 3 T&T COMMISS104 consider speed humps and stop signs. Mr. and Mrs. Zirbes support staffs recommendation for stop signs at Presado Drive/Chestnut Creek Drive and consideration of some type of mitigation at Tierra Loma Drive and Chestnut Creek Drive. Carlos. Torres, 2005Tierra Loma Drive (comer of Tierra Loma Drive and Chestnut Creek Drive), said he has lived at his current address for six months. He has two young children. When he moved to the area he was hopeful that his children could play in the front yard. However, he believes it is not safe because he has seen wreckless motorists. Stop signs are probably good idea. Most of the citizens are law-abiding but there are motorists who speed on the street, even uphill. Patricia Marinovich; 2003ChestnutCreek Drive (intersection of Tierra Lorna Drive and Chestnut Creek Drive) said that there are a lot of speeding vehicles in her area. She asked the. Commission to consider speed humps and stop signs and not to wait until someone is killed before the City -takes action. Sidney Jacobs, 2009 Chestnut Creek Road, said that speed is an issue on Chestnut Creek Road and it Chestnut Creek Road and has never been Chestnut Creek Drive. He is concerned about speeding traffic on Friday and Saturday nights that were not part of the survey time. He agrees with staff' s recommendation for installation of stop signs for Presado Drive and Chestnut Creek Road. C/Lin thanked staff for their thorough investigation of the matter. Based upon residents' comments, he is inclined to recommend more stop signs. C/Istik said he has always been in favor' of speed humps. Currently; there are no speed humps allowed in the City. ; One approach that has been used by other cities is that two-thirds of the people who are impacted by the speed humps can sign off on the project if they wish speed humps installed and if it meets the safety criteria set forth by the city, This Commission previously initiated a neighborhood traffic study that covered an entire area. DKS proposed solutions for slowing the traffic on the residential streets and he believes most of the residents were happy with the results of the study and felt that the mitigation measures worked: UCNirginkar stated that the Traffic and Transportation Commission has discussed the issue of speed humps on several occasions. As a result of those discussion, it was determined that speed humps would not benefit the City's residential neighborhoods: He concurs with staff s recommendation for installation of a stop sign at Presado Drive and Chestnut Creek Road. He said he would also like for the Commission to consider installation of multi-way stop signs at Evergreen Drive and Chestnut Creep Road based upon safety concerns. rl JANUARY 13, 2000 PAGE 4 T&T COMMISSION Chair/Morris spoke about the topography of Diamond Bar and, it is attractive for residential living and at the same time presents traffic problems. He asked Deputy Perkins to have his department take a close look at this area in the peak p.m. hours because he believes increased enforcement might -alleviate some ofthe problems and concerns addressed by the residents. He further asked Deputy Perkins to communicate with Diamond Bar High School to make the students aware of the safety concerns and learn to respect the residential neighborhoods. Deputy Perkins indicated to Chair/Morris that the SheriTs Department has been focusing on the area of Evergreen Springs Drive and Pathfinder Road in accordance with the City Council's instructions. Response from law enforcement has been good in that area and contact has been made with many students in that area during school hours. He has not had any recent communication with the high school nor has he asked them to communicate with the students about their driving. Chair/Morris said that safety has always been a .primary concern of residents. He would like for staff to investigate existing', signage on Chestnut Creek Road, Evergreen Springs Drive and Presado Drive to determine whether it is adequate. He concurs with VC/Virginkar that the City, needs to take a much closer look at the intersection of Chestnut Creek Road and Evergreen ; Springs Drive. If the addition of a stop sign does anything to discourage cut -through traffic, it serves a purpose and enhances safety. He believes that speed humps would turn into launch pads on Diamond Bar's hilly streets. DDPW/Liu responded to an audience member that the City's current policy is no installation of speed humps. He suggested consideration of botts dots as an alternative mitigation measure pointing out their advantages and disadvantages. Chair/Moms suggested the residents discuss the potential use and placement of botts dots. C/Istik said he would prefer to consider stop signs as part of an overall neighborhood study. Chair/Morris said he agrees with stars recommendation for the three way stop at Presado Drive/Chestnut Creek Drive. He is leaning toward VC/Virginkar's recommendation for the Evergreen Springs Drive/Chestnut Creek Drive location. However, he would prefer to have more information before recommending the stop sign at the second location. In the meantime,, he believes that signage, communication with the high school and additional enforcement would help to mitigate the situation. VC/Virginkar'moved, CILin seconded, to recommend installation of two multi -way stop signs on JANUARY 13, 2000 PAGE 5 T&T COMMISSIO Chestnut Creek Drive/Evergreen Springs Drive and Chestnut Creek Drive/Presado Drive, with appropriate striping and red curbing as recommended by the staff. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Lin, VCIVirginkar, Chair/Morris NOES: COMMISSIONERS: .None ABSENT: COMMISSIONERS: Leonard-Colby C. Wa gton Street Parking. AE/Man a presented staff s report. Staff recommends that t Traffic and Transportation Commissi receive public input and discuss the installati of additional red curbs and/or parking restrictions the intersections of Washington Street/Wi wood Drive. AE/Manela resp nded to Chair/Morris that staff ha discussed this matter with Metro-Link and the City of Indust DDPW/Liu stated he elieves that the City o dustry is working with Metro-Link to expand the park and ride lot. Chair/Morris said he believ an info ational letter from the City to the City of Industry would serve to communicate the pro em. Lyle Kennedy, 21015 Washin n treet, said he has noticed a significant increase in parking on his street and he believes the roble will be worse as time passes_ Jeff Reinert, 726 Wind w d Drive, said a intersection of Windwood Drive and Washington Street has become a se ous safety issued g the morning hours. Metro-Link parking has already spilled over ' o the condominium co lex and the residential tract in the area. The increased traffic rn es it difficult for young chi en to safely board the school bus on Washington Stre in the morning. C/Istik move , C/Lin seconded, to adopt staffs reco dation to install 150 feet of additional red curbs or parking restrictions at the intersections o ashngton Street/Windwood Drive. Motion c 'ed by the following Roll Call vote: A COMMISSIONERS: Istik, Lin, VCNir ' r, Chair/Morris NSs: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard-Colby ATTACHMENT "A-4 Draft MINUTES MARCH 9, 2000 PAGE 3 T&T COMMISSION and pro . d back down to Diamond Bar Boulevard. The upper parking lot would be a third choice for parents if t y did not want to drop off at the park crossing guard location. The s ool would like to route most o the traffic corning from Diamond Bar Boulevard to a right turn to Meadowglen Road, go up around the hoot to Forest Canyon Road, go onto one of the other str is in the area and come down High BluffRoa nd go into the more easterly parking lot, make the and come out where there would be a "Right urn Only" sign placed. In that way, there wau not be the congestion in the front of the school where th existing crosswalk is located and, it would ' 't the traffic going both ways on High Bluff Road. C/Istik said he believes it is time to revisit the School affic Study. In response to C/Kung, DD W/Liu stated that t historically, the City pays for school crossing guards. The City has been working wi the school di icts to identify the circulation patterns and ingress/egress issues. It is time to update the t o year of study. Chair/Morris moved, C/Istik secon , to approve the crossing guard on Forest Canyon Drive at Paul C. Grow Park for Quail Summit Ele ary School and request that staff check with other elementary schools to determine whether hav similar needs: C/Istik said he has a gener concern ab ou mid -block crosswalks. Chair/Morris suggeste that parents be allow during the ,school's heduled parents night on DDPW/Liu St a d that staff will be in attendance i Motion c ed by the fallowing Roll Call vote: AYES` OMMISSIONERS: Istik, Kung, NO COMMISSIONERS: None give their input regarding the location of the crosswalk rch 23. the parents night on March 23. Chair/Mo ENT: COMMISSIONERS: Leonard -Colby; VCS "ar VII OLD BUSINESS: 1 Consideration of multi -way stop signs at the T - intersections Chestnut Creek Road/Evergreen Springs Drive, both (south and north) Chestnut Creek Road/Tierra Loma. Drive, Chestnut Creek Road/Presado Drive, Bella Pine Drive/Los Cerros Drive, Bella Pine Drive/Cliffbranch Drive, Bella Pine Drive/Viento Verano Drive, Bella Pine Drive/Leaning Dine Drive, and Bella Pine Drive/Wellspring Drive. L MARCH 9 2000 PAGE 4 T&T COMMISSION DSA/Smith presented staffs report. She stated that on February 15, the City Council approved only the red curbing installation on Chestnut Creek Road at Presado Drive. Further, the City Council recommended that the matter of stop signs on Chestnut Creek Road and Bella Pine Drive be returned to the Traffic and Transportation for further consideration. Staff is providing additional information and speed statistics for theCommission to aid in this discussion. She stated that staff received two calls from residents who are unable to attend tonight's meeting: Irene Hopper, 21472 Bella Pine Drive, encourages the Commission to recommend a stop sign at Evergreen Springs Drive and Chestnut Creek Road. A resident living at 2015 Tierra Loma requests multi -way stop signs be installed on Presado Drive at Chestnut Creek Road. Staff recommends that the Traffic and Transportation Commissionxeceive public input and discuss the conditions at Chestnut Creek Road/Evergreen Springs sDrive, both Chestnut Creek Road/Tierra Loma Drive, Chestnut Creek Road/Presado Drive, Belle Pine Drive/Wellspring Drive, Bella Pine Drive/Leaning Pine Drive, Bella Pine Drive/Cliffbranch Drive, Bella Pine DriveNientol Verano Drive and Bella Pine Drive/Los Cerros Drive. C/Istik said he believes the Commission should consider recommending a neighborhood traffic. study for this area of concern. Heather Jauregui, 2037 Chestnut Creek Road, stated that on April 20, 1999, a guest at her home was parked in front of her house which is on the curve; a Diamond Bar High School student hit and totaled the vehicle. She does not allow her children to play in the front yard because of the speeding cars on Chestnut Creek Road. She lives on the corner of Chestnut Creek Road just past Tierra Loma Drive. Eileen Ansari, 1823 S. Cliffbranch Drive, said she lives on the corner of Cliffbranch Drive and Bella Pine Drive. She is concerned that cars proceeding up Cliffbranch Drive turn right on Bella Pine Drive and pickup speed to the next stop sign which is at the end of Los Cerros Drive. She is most concerned about cars that pick up speed after stopping at the corner of Fern Hollow Drive and Los Cerros Drive. Cars are coming down Los Cerros Drive onto Bella Pine Drivespeedat such a. rate that they leave tire skid marks on the comer. With the fast moving on -coming traffic, she has a very difficult time entering and exiting her driveway. The speed trailer should be on the uphill side of Bella Pine Drive instead of the downhill side. She is particularly concerned about the cut through traffic from the high school. She concurs with C/Istik that a neighborhood traffic study might be beneficial. Wale Alofe, 1966 Chestnut Creek Road, said he is concerned about the visibility at Presado Drive_ and Chestnut Creek Road and he recommends the installation of a three-way stop sign at that intersection. In addition, a three-way step is needed at the north section of Tierra Loma Drive and Chestnut Creek Road. He believes that vehicles pick up speed when proceeding down Chestnut Creek Road from the area between Cliffbranch Drive and Evergreen Springs Drive. He ....._....... . MARCH 9, 2000 PAGE 5 T&T COMMISSION asked the Commission to consider installation of a three-way stop at the intersection of Cliffbranch Drive and Bella Pine Drive., Mohan Lalvani, 2000 Chestnut Creek Road, pointed out that there have been four accidents in the last five years even though they may not have been reported. The real traffic problems in this area began when Diamond Bar Boulevard was opened up to Chino Hills traffic.. about five years ago. He is very disturbed about the traffic situation and delayed a -trip overseas in order to give his testimony this evening. Patricia Marinovich, 2003 Chestnut Creek Road, said that this matter has been ongoing since November and she is present to listen to to the testimony and discussion and get some. action. The residents do not want to wait until someone is injured for the City to take action. Leana Pincher, 2135 Tierra Loma Drive, has lived in Diamond Bar for six years. There has always been;a sight problem at Presado Drive and Chestnut Creek Drive and it seems to have gotten worse due to the density of population in the condominiums. ' The curbs have been painted and it has helped with the sight problem. She is not certain about stop signs at Tierra Loma and Chestnut Creek Drive. Perhaps a neighborhood traffic study would help to determine if they are necessary. However, stop signs are definitely needed at Presado Drive and Chestnut Creek Road. People speed through her neighborhood. They speed down Chestnut Creek Road. She tries to avoid the high school at all costs during the morning hours and she goes past Council Member Ansari's house or she uses Evergreen Springs Drive hoping she will be the next car that gets to turn right. She is appalled that there are U-turns in the middle of Pathfinder Road during school hours, in both directions. The left hand turns into the high school have helped to'a great extent. However, she believes that it would be helpful if no left hand turns were allowed' at certain times of the day from Pathfinder Road onto Evergreen Springs Drive. She favors installation of stop signs at Presado Drive and Chestnut Creek Road. Carlos Torres, 2005 Tierra Loma Drive, has firsthand knowledge of the traffic on Tierra Loma Drive at Chestnut Creek Drive since he can view the corner from inside his residence. He would like for the Commission to reconsider placing a stop sign at the corner of Tierra. Loma Drive and Chestnut Creek Road. He agrees that stop signs do not stop speeders from speeding. However, he believes that a stop sign placed in the middle of a long downhill stretch it would slow the momentum of the cars. He has observed that most vehicles do not apply their brakes going down Chestnut Creek Road. Bill Martin, 2024 Chestnut Creek Road,.has lived in his home for 26 years. He concurs with installation of stop signs at Presado Drive and .Chestnut Creek Road. He is concerned about the uphill speed of the traffic on Chestnut Creek Road. Although they are not recommended, he believes speed humps would help to slow the traffic. He favors a neighborhood traffic study for MARCH 9, 2000 PAGE 6 T&T COMMISSION the area. He said that he observed a traffic enforcement officer in the area from about 4:00 to 4:30 p.m. If a traffic enforcement officer was in the area from 7:00 a.m. to 7:30 a.m. and from 2:00 to 3:00 p.m. during school traffic hours, he could write a lot of tickets. Ed Bennett, 2147 Chestnut Creek Road, said his house is at the bottom of Chestnut Creek Road. He does not believe a stop sign at Presado Drive and Chestnut Creek Road is the answer. He believes that a stop sign will snarl traffic and be a nuisance. There is a sign on the downhill side of Presado Drive. When he arrives home at 6:30 a.m. the high school students are already coming down Diamond Bar Boulevard, making a right on Morning Canyon Road, a left on Presado Drive and proceeding up Chestnut Creek Road to avoid the traffic on Pathfinder Road. He concurs that the uphill speed is definitely a problem. Stop signs will not slow down the traffic. The street needs speed humps. The City of Corona has speed humps that are about inches tall and stretch the entire width of the street. These devices will provide access to the area for the homeowners and it will slow the traffic down. Botts dots do not slow the traffic down, they just cause a lot of noise. His first choice is the installation of speed humps. If speed humps are not allowed, then he concurs with the installation of stop signs although he does not believe that they are effective. Bob Zirbes 2141 Tierra Loma Drive, said he is present to restate the need for the stop sign at Presado Drive and Chestnut Creek Road. Presado Drive is a very steep hill and Chestnut Creek Road is at the top of that street. He goes home every night by traveling down Pathfinder Road, turning left on Presado Drive and making a left turn on Chestnut Creek Road to reach Tierra Loma Drive. He said he holds his breath every night trying to make the left hand turn because you cannot see what is flying up the hill. He agrees that the area suffers from cut -through traffic and a stop sign will probably not eliminate or slow down the traffic coining up to Chestnut Creek Road but his concern is the safety of the children who play in the area and live in the condominium complex. He supports the Commission's approval of the three-way stop sign at Presado Drive and Chestnut Creek Road. Regarding the speed on Evergreen Springs Drive, he is absolutely opposed to speed humps or speed bumps on such a hilly terrain. He said he also favors a three-way stop at Evergreen Springs Drive and the north end of Tierra Loma Drive. Additionally, Bella Pine Drive and Cliffbranch Drive is equally dangerous. People are trying to avoid the high school on one side and others trying to take the back way to Chaparral. Therefore, he believes it would be appropriate for a'three-way stop sign at Bella Pine Drive and Cliffbranch Drive. Chair/Morris said he felt that based on the public testimony at the January Commission meeting that the Commission made responsive recommendations to the Council. He believes it is potentially more dangerous than it is helpful to place stop signs on every comer of a street:He is personally opposed to speed humps due to the topography of the City. This Commission has always had a priority to reclaim the City streets for its residents. Diamond Bar is plagued with cut -through traffic. In this case, it appears that a lot of the cut -through traffic is generated from MARCH 9, 2000 PAGE 7 T&T COMMISSION the high school. He suggested that staff discuss the matter with the high school and attempt to generate a good neighbor policy. He feels that enforcement of U-turns on Pathfinder is an issue of concern that can easily be remedied. A neighborhood traffic study takes time. Another possibility is to create a neighborhood committee to prioritize concerns and solutions and make recommendations to the Commission. The Commission wants safe streets in Diamond Bar. DDPW/Liu stated that multi -way stop signs are appropriate for at least two of the locations recommended this evening: Presado Drive at Chestnut Creek Road and Tierra Loma north just south of Evergreen Springs Drive. Public testimony indicates that there is also a desire for stop signs at Bella Pine Drive at Cliftbranch Drive. He does not believe that a neighborhood traffic study would be cost effective since it is likely that mitigation recommendations would include installation of stop signs and/or installation of physical barriers. The City Council is very sensitive to the needs of the residents and to date, believes that enforcement is the ultimate tool. Enforcement can work with the high school to improve circulation. C/Istik moved, Chair/Morris seconded, to approve and recommend the installation of multi -way stop signs at the intersections ofPresado Drive/Chestnut Creek Road, Bella Pine Drive/Cliffbranch Drive, and Chestnut Creek Road/Tierra Loma Drive North and to request that the City Council consider a neighborhood traffic study by a registered traffic engineer. Motion carried by the following Roll Call vote: AYES: COMMISSIONER& Istik, Kung, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMIS SIGNERS: Leonard -Colby, VCNirginkar VIII NEW BUSINESS, Cont. B. Consideratio f multi -way stop signs at the interse of Gold Nugget Avenue and Grubstake Drive. DSA/Joe presented st report. St a recommends that the Traffic and Transportation Commission forward its rec a ation for approval of multi -way stop, signs at the intersection of Gold Nugget Avenue and stake Drive to the City Council. PatriciaaAowls 23bS y , Id Nugge venue, said she lives two houses away from the Go intersection pro po d to have a multi -way p ,sign installed. She favors the installation. However, she ees with C/Istik'that the insta tion might not slow down traffic but it would be helpful to t safety of the neighbors. She would ' e to leave room open to the fact that if enforcem nt does not work that other measures be im' emented. The City should send letter to all parents of teenagers to teach them respect for their Di and Bar neighbors. Enforcement is J ATTACHMENT «C„ SHERIFF'S DATA DIAMOND BAR SPEED �# of Average Min Max 50% 85% Vehicles Speed Speed Speed 3-2-00 Chestnut Creek @ 148 24.72 11 43 25 33 Tierra Loma (north) Chestnut Creek @ Tierra Lorna (south) -6-00 Bella Pine @ 166 22.14 12 33 22 27 Leaning Pine 3-5-00 Bella Pine Cliffbranch Bella Pine Los Cerros' 3-1-00 Decorah @ 36327.63 13 47 28 35 El Encino Please Note: II The speed trailer with computer for taking 'speed; surveys is a new device for the City of Diamond Bar. This device is taken to and from the Deparytmen't by volunteers. Unfortunately, more training is necessary for doing the s' urveys. We were only able to obtain the above <information,at this time. T'houg} the trailer was in the - vicinity, it did not collect data. �I ISI ' h I: I i 0 � H W o .o m M GQ Q F x Z X i U � t� 0 � o .o m 7 N � F - c R a o CG N MSI �O i H 4.9 c w 17 G Ci:.CN C co ci ryy V _ r d d > cu m. p' _N M N J .Q o E _49r mR N .- - �.. W ,'O > N'O O 0 CC?O 7 c W : V [�+� LL W O 4�j V co co r- (v 0 0 0 0 d -oo 0 >.: m CL a g os L C .... 3 >. CD Q c E 0U V - ECM C N o ID - m a,c. N p r, Cn 0 �j C! O'0 co ` O1� cn.9 `.r , W B., c o f - CL 3 y� CD cli M C7 3 4 F.Co i Cb co CD � m co CD C N �. b coo Cl) in N O> O7. N - co CV LO N'. C_cnN -tm .. O O RF C m 03[8�yj C.'n W O W U N Co G {n EL - O 0.N CC CO N (!1 2 V U U a H `>o m y=imW yO � Nn�F.J».. Ua U.n t7 O p- E y C y U C a of CO NJ d c�- o 0 WcV �co� aimm CO a yrc E, C G ao N y Rrn — N tA a` cLrSIn mw CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. ' TO: Honorable Mayor and Members of the City Council MEETING DATE: March 21, 2000 REPORT DATE: March 14, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Award of Contract to Cotton/Beland/Associates, Inc. for preparation of revisions to the Housing Element of the General Plan. SUMMARY: State Law requires periodic revisions to the Housing Element of the City General Plan. This matter requests approval to engage a housing programs consultant to prepare a Housing Element for the 2000,-2005 planning period. RECOMMENDATION: It is recommended that the City Council approve and direct the Mayor to execute a contract for professional planning services with CottonlBeland/Associates, Inca in the amount of $29,580.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Cleric's Office) Ordinances X Agreements EXTERNAL DISTRIBUTION: CottonBeland/Associates Inc. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A Yes No by the City Attorney? 2. Does the report require a majority.vote? X Yes No 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? X Yes No Which Commission? Planning Commission 5. Are other departments affected by the report? N/A' Yes, No Report discussed with the following affected departments: RE WE B Ter nce L. Belang James DeStefano City Manager Deputy City Manager CITY COUNCIL REPORT Agenda No. MEETING DATE: March 21, 2000 TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract to Cotton/Beland/Associates Inc. for preparation of revisions to the Housing Element of the General Plan. RECOMMENDATIONc It is recommended that the City Councilapprove and direct the Mayor to execute a contract for professional planning services with Cotton/Beland/Associates, Inc. in the amount of $29,580.00. DISCUSSION: State Law requires each City to prepare, adopt and maintain a General Plan for its jurisdiction that contains certain mandatory elements including a Housing Element. The City of Diamond Bar General Plan was adopted on July 25, 1995. The Housing Element identifies and analyzes existing and projected housing needs. The Element examines the availability of sites to accommodate the projected need for housing by income category, constraints upon the development of housing and programs to conserve existing affordable housing. The Element sets forth City housing policies in the form of goals, objectives and quantifiable strategies for implementation. Existing State Law requires periodic revisions to the Housing Element. All Cities and Counties within the six county Southern California Association of Governments region shall prepare a Housing Element this calendar year incorporating programs to provide its proportionate share of the identified regional housing need. This matter requests approval to engage a housing programs consultant to prepare,a Housing Element for the 2000- 2005 planning period. Cotton/Beland/Associates is uniquely qualified to prepare the necessary revisions to the Housing Element of the City's General Plan, CBA assisted the City in the preparation of the 1995 General Plan and prepared the Housing Element. CBA has prepared General Plans, Housing Elements, and related housing policy documents for dozens of California municipalities in recent years. The experience and knowledge of the firm and the qualifications of the staff assigned to this project, recognized experts in the field, including previous work with State Housing,and Community Development Department will assist the City greatly in the preparation and State certification of the Housing Element. The preparation of revisions to the Housing Element, including public hearings before the Planning Commission and City Council, will be complete in seven months. Attachments: Proposal Professional Services Agreement x otherwise act on behalf of City as an agent. Neither City, nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall "not, at any time, or in any manner, represent that it or any of its agents or employees are, in, any manner agents or employees of City. B. Consultant agrees to payall required taxes on amounts paidto Consultant uiider this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City`by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding .the independent , contractor status of Consultant and the audit in any way, fails to sustain the validity of a wholly independent contractor relationship between City andConsultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out. of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7, Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar, conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, Turn, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there, is more than one person or entity, named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of his Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimumlimits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00;,(3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially'cover'damages that' may"be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's' compensation insurance with a minimum limit, of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive' general liability, property damage,. and automobile liability shall provide that they are primary, and that any insurance'maintained by the City shall be excess insurance only. L Pliii-!:- 711i77- A. All insurance policies shall provide that the insurance coverage shall not be non- renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving -City thirty (30) day's prior written notice thereof. -Consultant agrees that it Will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shaft be issued by an insurance company which is admitted to do business in the State of California or which is approved in, writing by the City; and shall be placed with.a current A.M. Best's rating of no less,that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement, are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required bylaw. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City, shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed'; by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid, the appearance of having any interest, which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 3 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' writtennotice, °to -the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in; the notice of termination, or, in the event nodate is specified, upon the fifteenth (15th) . day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has; or will secure at its own expense, all personnel required to peiform'the services under this Agreement. � All of the services required under this Agreement will be performed by Consultant or under it supervision,, and all personnel engaged in the work qualified shall be d io erform such services.. q p Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good -cause, to require' Consultant to exclude any employee from performing services on City's premises 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed. religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will'comply with all rules and regulations of City relating thereto. Such nondiscrirninaiion shall include but not be limited to the following: Employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training; including apprenticeship. B.. Consultant will, in all solicitationsor advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials: 16. `Assignment. Consultant shall not -assign or transfer any interest in this Agreement nor tate performance ofany of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign. this. Agreement or any rights, duties, or obligations arising hereunder shall" be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve (12) months or longer,,a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year, rthdreafter throughout the term of this Agreement The work,product required.by this,Agreement shall be utilized: as the basis for review, and any comments or complaints received by City daring the review period, either orally or in. writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct; Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 4 ,r 18. Compliance with Laws. 'Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments: 19. Non -Waiver of Terms, Rights and Remedies, `Waiver by either party of any one or more of the conditions of performance under this Agreement shall ,not be;a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as, a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making.of any such payment by City shall in no way impair or prejudice any right or remedy available to City wiffregard'to such breach or default. 20. Attorney's Fees. In the event- that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney'sfees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses' heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This, Agreement may not be amended, nor -any provision or breach hereof waived, except in a writing signed by the parties "which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City' Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. 5 Proposal City of Diamond Bar 2000-2005 Housing Element March 1, 2000 UNDERSTANDING OF THE PROJECT APPROACH TO THE HOUSING ELEMENT The goal in revising Diamond Bar's 1995 Housing Element is to develop a comprehensive housing program which addresses the identified needs of Diamond Bar' present and future residents, including the affordability, availability, and adequacy of the City's housing stock. Our approach to preparation of the Diamond Bar Housing Element involves three key components. The first is to ensure the housing needs analysis is sufficiently thorough to reveal the relative magnitude of different types ofhousing need, and to identify the resources and constraints relevantto meeting those needs. The needs assessment then provides a sound basis for the 'development of housing programs. The: second component is to work closely with City staff to understand how existing programs are affecting housing conditions so that they can be,. appropriately revised and; augmented to meet identified needs. The third component is to maintain close contact with HCD throughout the Housing Element process to ensure their concerns are addressed .and the document receives their approval. KEY COMPONENTS OF THE WORK PROGRAM While CBA assisted the City in revising the 1994 draft Housing Element originally prepared m by another ;consultant, the basic structure and content of the original Element were not substantially changed.. In our opinion, the Element's Housing Needs Assessment is not particularly thorough, and does not provide a good understanding of the community's housing needs. Therefore, it is our recommendation that the Needs Assessment be comprehensively updated and augmented using a variety of data sources including more detailed census analysis, current market data, mortgage lending information, interviews with service providers, realtors, developers, etc. The results from this needs assessment will then be used as the basis for re-evaluating the City's housing programs and developing recommendations for appropriate program refinements. Other key areas to be updated as part of the 2000-2005 Housing Element for Diamond Bar include: i re-evaluation of potential residential sites under the City's Land Use Element; evaluation of opportunities to fulfill a portion of the City's site requirements through "committed assistance"as now ''permitted under AB 438-(Torlakson) re-evaluation of potential governmental constraints under the City's new Development Code; and review of housing accomplishments since adoption of the existing 1995 Element. Proposal for City of Diamond Bar 1 2000-2005 Housing Element SCOPEOFWORK The following outlines our proposed scope of work by task for preparation of the 2000-2005 Housing Element for Diamond Bar. Housing data will be summarized in charts„ and where4 appropriate, graphically depicted on reaps to make the Element more readable. 1. COMPONENTS OF COMPREHENSIVE HOUSING ELEMENT UPDATE a. Update of Population, Househoi p p i . d, and Housing Market Information CBA will review the City's existing Housing Element and other available data, and identify additional information that may be. required. We will then discuss with staff members the best means of remedying any data deficiencies. i) Current information on population, households, employment, and income for the City. 1990 Census data will be supplemented with information from SLAG, Department of Finance, and Employment Development Department. The following demographic and household information will be provided: • Current population and population growth trends; I , • Characteristics of the population including age distribution, race/ethnicity, and gender; • Household characteristics including number of households, household size, overcrowding, family and female -headed households, and level,of payment compared to ability to pay; - • Household income for the City in comparison to the region, income differences by census tract, persons living in poverty by subgroup; i.e., female - headed households, elderly, children. id ii) Information on special housing needs groups, including the disabled, elderly, military households, large families, female -headed households and the homeless. Interviews will be conducted wq.ith key service providers to gain insight on the particular unmet needs of these populations in Diamond Bar. iii) Current (1.999) information on housing stock characteristics, including unit mix and tenure, housing rental rates and sales prices, and housing age and condition. Current market data will be compiled from a variety of sources, including: Department of Finance, Construction Industry Research Board, Data Quick Real Proposal for City of Diamond Bar 2 2000-2005 Housing Element COST SCHEDULE The budget on the following page is our be estimate of the time and costs required to complete the Scope of Services outlined in our, proposal for the Diamond Bar 2000-2005 Housing Element Update. Costs are' identified by individual staff members by indicating number. of hours for each phase of the Work program multiplied by hourly billing rates. Billing rates reflect both direct labor and overhead costs. As a means of reducing project costs and as noted in Sections d and g of our proposedscope, we have assumed staff will maintain responsibility' for the following tasks under CBA's direction: 1) compilation of information on accomplishments under the adopted housing element, and 2) preparation of the Negative Declaration. Other requirements for City staff assistance in data collection are minimal, and are related primarily to providing, information on residential sites, and compilation of published information on city regulations, housing studies, etc. Based on our discussions with staff, we understand the City needs to revise its Land' Use Policy Map to reflect an error in designation of an existing. housing development as commercial` use. We have thoroughly reviewed our GIS map archives, and apparently did not keep a copy of the Land Use Map GIS file. Our recollection is that the map was prepared in ArcInfo, and that a copy of the file was provided to the City in conjunction with the text files for the entire General Plan. Upon confirmation that the City has the map file in its possession, we can assist the City in revising -the map to address this correction, and in revising the Land Use Element to reflect the; associated change in land use buildout calculations. We have not currently budgeted for this task, but can do so once we have confirmed the availability of the map file and the size and number of map products desired. The project budget represents a firm offer by CottonBeland/Associates to complete the Scope of Services outlined for the total budget amount. This offer is good for 90 days from the date of the proposal. Proposal for City of Diamond Bar 8 2000-2005 Housing Element STANDARD FEE SCHEDULE CBA, Inc. For services provided where reimbursement is to be on an hourly basis, the following rates are used: Senior Principal, Principal $125.00 per hour Senior Associate, Principal Planner, $95.00 - $1,10.00 Senior Environmentalist per hour Planner, Environmentalist $75.00 - $95.00 per hour Associate Planner, Environmentalist, $50.00 - $75.00 -. Computer Technician per hour Support Planner, Environmentalist $35.00 - $55.00 per hour Graphics Technician $40,00 - $55.00 per hour ' Word Processing Technician $45:00 - $50.00 per hour Non -Technical Support Person $25.00 per hour - Printing and copy work, per diem,, long distance telephone and similar costs are invoiced at 1.15 times our cost. Subcontract costs are invoiced at 1.20 times the actual subcontract cost. Mileage charges are $35 per mile. This schedule is effective through December 31, 2000, and is subject to revision annually thereafter. 1-00 . , r TIME SCHEDULE Pursuant to state law, the City's 2000-2005 Housing Element is currently required to be adopted by June 30, 2000. However, both SCAG and HCD has indicated support for a six month extension, with an urgency bill to be introduced when the State legislature reconvenes in January. Given the likelihood of an extension, we concur with the City's proposed schedule for adoption by year end 2000. We -propose the following time frame for preparation of Diamond Bar's Housing Element. 1. Project Initiation March 2000 2_ Housing Needs Assessment/ May 2000 Review of Program Accomplishments 3. Planning Commission Study Session June 2000 4. Screen Draft 2000-2005 Housing Element June 2000 5. Draft Element/Submittal of Draft Element to HCD for 45 July 2000 day review 6. Negative Declaration/ 21 day circulation (City staff) July 2000 7. Planning Commission/City Council Public Hearings September/ Submittal of Adopted Element to HCD October -2000 City of Diamond BarProposal for 1 T 2000-2005 Housing Element QUALIFICATIONS OF FIRM AND TEAM MEMBERS The following section provides an overview of CBA's housing qualifications, including a summary of the staff assigned`to the'project. Resumes for key staff members identifying previous experience and education are included at the end of this section. An overview of the firm and specific housing qualifications is included in the appendix. Cottbn/Beland/Associates (CBA) - Project Team'' CBA, a California corporation, provides urban and environmental planting services to public agencies and private clients. The fine is currently located at 747 E. Green Street, Suite '100, in Pasadena. Established in`Pasadena in 1976, CBA opened its second office in San Diego in 1987. CBA maintains a small, quality staff of approxmately'20+ individuals. The majority of our staff members have been with the firm over five years,, with the firm's three Principals and two Senior Associates all having 'a tenure of ten or more years. In the course of our housing work, CBA staff members have obtained substantial experience in dealing,with state and federaI 1eslatve requirements' gl and have gained anunderstanding of the important linkages between strategies/actions established in different housing'studies. CBA is Also sensitive to the legal` and political issues'involved in'housing element work: CBA staff members assigned to the Diamond Bar Housing Element are all professionals with substantial' experience in housing, as well as conducting meetings and working with the public and various political bodies. The following CBA staff will be. directly involved in preparing the Housing Element for Diamond Bar. (Refer to Project Budget for allocation of team member time towards Housing Element tasks).. Donald A. Cotton, AICP, Principal.. Mr. Cotton will serve as Principal-in-Chazge on the Housing Element and will provide oversight on initial project- definition, overall project coordination, quality control and schedule. Mr. Cotton has directed numerous housing studies and is expert on the nuances of housing element and general plan law and issues of internal consistency. Karen Warner, AICP, Senior Associate. Ms. Warner will serve as Project Manager for the Diamond Bar Housing Element and will be responsible for preparation of all documents, conducting public meetings, and will serve as the primary liaison with staff. Ms. Warner has nearly 15 years experience in housing program and policy development, and assisted Diamond Bar in developing its first Housing Element. Ms. Warner has served' as a conference speaker on housing issues for APA, NAHRO, CRA, the League of California Cities and various Planning Proposal for City of"Diamond Bar 12 2000-2605 Housing Element Donald A. Cotton; AICP Senior Principal Experience.Mr. Cotton has directed the firm since its founding in 1976. While managing the firm, Mr., Cotton, continues to lead major multidisciplinary Education teams involving major planning projects dealing with unique issues and special problems. Master of Science in Urban and Regional Planning Major' Multidisciplinary and Multi-Agency Programs. Many of the University of Southern California programs directed by Mr. Cotton have involved multi-disciplinary teams. He has directed planning, projects throughout California as well as projects in Bachelor of Science in Landscape Hawaii, Mexico and Ecuador; including many planning and feasibility studies Architecture involving waterfront projects. Several of the projects' have involved multiple University of California, Berkeley agencies, consortiums, and joint powers authorities. A recent project involves the preparation of the Eastvale Community Plan, a master plan for an 8,000- Professional Memberships acre area in western Riverside County. General Plans.,,In addition to directing the updating of many general plans, American Planning Association American lnstitute of Certified Mr. Cotton has directed the preparation of plans for several newly incorporated " Planners, Charter'Mbmber- cities. These programs involve determination of the goals and policies the ` Association of Environmental community wishes to pursue as well as working closely with members of the Professionals City Council to establish strategies and programs to be pursued. Urban Land Institute Special Planning Problems. Significant land use studies involving special Representative Projects problems include military base reuse, quarry reuse, .and urban area-plans:, He recently directed the preparation of a reuse plan.forthe 4,700-acre El Toro General Plans: Marine Air Station in Orange County. Baldwin Park, Encinitas, Lake Forest, Environmental impact Analysis. Major environmental projects include Mission Viejo, South El Monte, Tustin' redevelopment and general plan EIRs, environmental documents for large Specific Plans: scale development projects in Los Angeles, Orange, Riversides San Diego, Santa Fe Center, Alhambra Santa Barbara, and Ventura counties, The Getty Center, several regional Ef Taro Reuse Millennium Plan.' shopping centers throughout' Southern California and many mixed-use Eastvale Community Plan, Riverside projects. County Community Service. Mr. Cotton is a member of the USC School of Planning EiRs and EISs: Advisory Board. He has served on the San Marino City Council for seven MCAS Tustin Reuse Plan years. He also serves on numerous civic and professional committees. Numerous General Plans Various development projects Special' Projects: Februaryz000 Rose Bowl Strategy Plan Lbc�RESUMES\RECOTTON.WPD Land Use and Zoning Studies for -' special projects Advisory services for numerous projects and clients Karen Warner, AICD Senior Associate Experience.As a housing policy planner with over 15 years experience, �'Ms.. Warner heads the firm's housing work, which includes^the following,.range of Education activities: Master of Arts in Urban Planning, : . • Housing Plan preparation, including Housing Elements,' Consolidated UCLA Plans, Redevelopment sat-asidestrategies, fair:housing assessments �. Bachelor.of Arts in Environmental • Affordable housing program design and implementation Studies/Businj?ss Economics UC" Santa Barbara • Housing and community developmen grant applications and manage- - ment. professional Memberships Housing Programs. Ms. Warner has prepared over 50 housing elements for American Institute of Certified jurisdictions ranging4romsmaii rural and suburban communities to large cities Planners ed a ood workin relation p g g , ship with the staff at and counties. !She 0asdeivehe ;, American Planning Association sing and Community Development (HCD) and has State Department of Housing Vice Director for Policy , LA an excellent track record in achieving HCD approval. Current housing element Section 'in the, CAG _re ion„ clients include the cities of Pasadena, Irvine and Compton,h g and Vista and La Mesa in SANDAG. Ms. Warner is`an active participant on the Representative Projects SCAG RHNA Committee. ;. 'Housing Elements: In addition to her work on housing elements, Ms. Warner has overseen the 1998-2003 Santa Monica Housing preparation of over 20 Consolidated Plans, AnnUa1,Plans.and Performance '. Element n5 have;;involved extensive cornmurnty participation Reports. Many of these plans 1,992 El Cajon Housing Element divergent stakeholders tp and consensus budding am; establish a long (APA Award Winner) I range vision for expenditure'iof public funds. 1989 Huntington Park Housing Element (APA Award Winner) Ms. Warner is also involved in assisting redevelopment°age'ncies in developing. housingstrategies for ex nditure.of low and moderate in 9 I?E'come ihousing funds, Other Housing Projects. and fulfillment of inclusionary and replacement horJsing'r6g6irements. 1998-2003 Los Angeles County Consolidated Plan Prior to joining Cotton/Beland/Associates in 1988, Ms. Warner worked as'a Calabasas Commercial/Industrial planner in both the public and private sectors. Private.sector experience Development and Affordable included assistance in preparation of General Plans far the cities of West Housing Nexus Study Hollywood,San Bernardino. Public recto, r experience in- AB 506 Affordable Housing Study for p g City tl Coun of Santa elded crentkeamm�d work for the. Ci of Paramount and County Washoe County HO ry ME Consor- Barbara. As a research assistant for the Department of Housing and Urban tium, Nevada Development in Washington D.C:, Ms. Warner produced a guidebook for local Regional Analysis of impediments to jurisdictions interested in a encouraging mixed-use eveloprnent. Fair Housing Choice for Ventura County Ms. Warner has served as a conference speaker on housing issues for CRA, APA NAHRO, HUD'; and the League of California Cities. , _. 9 January, 2000 L.\bd\Resumes\REWARNER WPD - - - �71i*T'M';�5 Veronica Tamq AICP Senior Associate Experience. Ms. Tam joined CBA in 1990. Her primary role at CBA involves the preparation of state- and feclerally-mandated housing and community Education development plans. She also assists in the preparation of environmental documents and zoning ordinances. Master of Arts, Urban Planning Prior to joining CBA, Ms. Tam worked as a research associate on the City of UCLA Los Angeles Cultural Master Plan and Nexus Study for the Arts Development Bachelor of Environmental Studies, Impact Fee. She also served as Technical Assistant to MALDEFon�the Los Urban PlanninglEconomics Angeles County Supervisorial Redistricting Plan, where she used computer University of Waterloo, Canada mapping and demographic data to evaluate the socioeconomic impacts of redistricting proposals. Continuing education in planning, Housing and Community iDevelopnient Planning. Since joining CBA, Ms. GIS, and computer applications at UCLA, LICRiverside, San Diego Tam has prepared numerous housing studies, including Housing'Elements, State University, and National HUD-mandated CHAS/Consolidated Plans, and: Redevelopment Housing Transit Institute Implementation Plans for a wide variety of communities. She was extensively involved in the preparation of the Bakersfield CHAS, which received an Professional Memberships Outstanding Planning Award from the Centra[Section of APA. Currently, she is serving as Project Manager for housing element updates for various , , 11 American Institute of Certified jurisdictions. The 1999-2004 El,Cajon Housing Element and Consolidated Plan Planners update in preparation represents a pioneeredapproach incombiningtwo American Planning Association closely related documents into one single -comprehensive housing plan. The Vice Director, Professional combined document addresses both federal and state regulations and , Development, LA Section eliminates redundancies. Environmental Planning. Ms. Tam has assisted in the preparation of various Representative "Projects environmental documents. She is well-versed with the guidelines for air quaJitY Housing: ,analysis developed by the SCAQMD and completed a 3-day course on transit- 1999-2004 El Cajon Housing Element oriented noise and vibration assessment, Ms. Tam recently completed EIR and Consolidated. Plan documents for the Ventura Mid-Town Corridor Redevelopment Plan and the 1998-2003 Los Angeles County Vernon Industrial Redevelopment Plan Amendment. Consolidated Plan CDBG Grants Management. Ms. Tam is also an expert in HUD community AB 506 Affordable Housing Study for Washoe County HOME development planning and grants management software, including; the Consortium Nevada Integrated Disbursement and Information System (IDIS) and Community 2020. Regional Analysis of Impediments to Ms. Tam is currently providing CDBG administration services to the cities of Fair Housing Choice for Ventura Laguna Nig . uel, Gardena, Ontario, Rialto, Bellflower, and National City. county Data Analysis. Ms. Tam has extensive experience in manipulating large data Environmental: sets such as the 1990 Census Summary Tape Files and Public Use Microdata EIR for the Vernon Industrial Samples (PUMS). She has used these data sets in the preparation of Redevelopment Plan Amendment numerous housing studies to identify housing issues. Recently, she EIR for the Burbank Center Plan completed a demographic and income analysis for jurisdictions that fall within EIR for the Ventura Mid-Town Corridor a 15-mile radius of the City of Industry. Areas within this radius are eligible to Redevelopment Plan apply for the City of Industry redevelopment set-aside funds administered by the Los Angeles County Community Development Commission. January, 2000 L \bCARESUMMRETAMWPD Clement Lau Urban/Environmental Planner Experience. Mr. Lau joined CBA in June 1999. His primary role at CBA is to prepare state -mandated housing elements and otherhousing-relatedstudies. He, iEducation also assists in the preparation of Environmental Impact Reports (EIRs), : Master of Plannin Candidate) As a graduate student at the Universa of Southern California (USC), Mr. Lau has University ( ) Uni ersi of Southern California � h' focused his studies on the area of>housing and community development: His coursework included housing .and urban . dernography, General Plans; Bachelor of Arts,; Economics .. environmental impacts, local economic development, community redevelopment, (High Honors) statistics, and planning, analysis and evaluation. University of Hawaii at Manoa Prior to joining CBA, Mr," Lau worked at the Planning and Policy Unit of the City of ProfessionalMemberships Los Angeles Housing Department (LAHD). ,His primary responsibilities included producing location. and thematic maps using ,GIS,, assisting in the preparation of American Planning Association, various p y g using and population data, researching housing -and ' us re orfs, anal zin ho Housing and Human Services monitoring stat slativ bills pertaining to related issues, and g e and federal lege Division housing and community development. National Congress for Community Mr. Lau also has housing and community development experience in Honolulu, Economic Development Hawaii: Before relocating to Los Angeles, Mr_ Lau worked as an intern, for the Department of Housing and Community Development, ;City and County of 1 Representative Projects Honolulu. lrti.addition, at the University of Hawaii, Mr. Lau completed,an honors thesis examining the role of the state government in addressing the housing . 2000-2005 Housing Element,City of needs of low- and moderate�income households iin Honolulu. i Yorba Linda Housing and Community Development Planning. 2000-2005 Housing Element, City of Mr. Lau s currently working on the housingelements forthe cities of Yorba Lind i Breaa ; and Brea. Before joining CBA, Mr. Lau was involved in both academic and professional projects requiring detailed analysis of population, housing, and 2000-2005 Housing Element, City of economic data from [the Census and other sources. At USC, Mr. Lau prepared Yucaipa population projections for the'City of Alhambra in 2000. This involvedthe analysis from the 1980 1990 Censuses. At i and use of population and housing data and LAHD, Mr. Lau assisted in the preparation of various housing -related reports and ty' sing Policy and an analysis of the geographic studies, includingthe Ci s. Hou using projects! since 19distribution ofLAHD-assisted ho 96. ' December, 1999 LAbd\Resumes\RELAU WPD - - BrianA. Boecking Planner Experience. Mr. Boecking joined CBA in March of 1999 with a background in urban planning and design. His primary responsibility at CBA involves Education preparing graphics for planning and environmental documents. He also assists in the preparation of CDBG Grants Management reports and housing- Bachelor of Science related studies. Urban and Regional Planning Prior to joining CBA, Mr. Boecking worked for the City of San Marino's Planning Cal Poly Pomona and Building Department, where he helped produce the City's Commercial and Residential Design Guidelines, Informational Guide for Prospective Business Representative Projects Owners, and monthly Business Vacancy Study. Mr. Boecking produced all of the design and graphic illustrations for these projects. Graphics: Computer/Graphics. Mr. Boecking has created numerous computermaps Marinoand Residential Design Guidelines. and graphics for planning and environmental documents, including graphics San Juan Capistrano General Plan for the EIS/EIR for Disposal and Reuse of MCAS Tustin, the Eastvale Santa' Paula Development Code Community Plan and EiR, and the MCAS El Toro Millennium Plan and EIR. Belmont Shores Parking Study Mr. Boecking's GIS experience includes support for the City of Santa Paula MCAS Tustin Reuse Plan EIS/EiR Eastvale Community Plan EIR Development Code and the City of San Juan Capistrano General Plan. Urban Planning. Mr. Boecking has assisted in the preparation of HUD- Planning: City of Lake Forest Census 2000 mandated reports for use of CDBG and other entitlement grants. These_ include the Citizen Participation Plan for the City of ;Rialto; Consolidated Annual CDBG Grants Management: Performance Evaluation and Report (CAPER) for the cities of Bellflower, City of Bel flower Gardena, and Rialto; and the Action Plan for the City of San Bernardino. He City of Gardena has also assisted with preparation of housing needs assessment for the cities City of Rialto of Agoura Hills, Burbank, and Compton. Mr. Boecking also has experience in the preparation and analysis of data such Quantitative Analysis: City of Agoura Hills Housing Element as the 1990 Census Summary Tape Files. He used these data sets in City of Burbank Housing Needs preparation of revised census tract and block group boundaries for the City of Assessment Lake Forest as part of the City's Census 2000 Program. City of Compton Housing Element In addition to Census material, Mr. Boecking has experience in the analysis of various types of housing data for the preparation of housing elements and plans. He is currently assisting in the preparation of the City of Burbank ' Housing Needs Assessment and the Housing Elements for the cities of Agoura Hills' and Compton: January, 2000 ' ObcAResumes\Reboeck.WPp - EXPERIENCE AND REFERENCES As highlighted in the prior section on Firm Qualifications, housing elements and related studies comprise a substantial portion of CBA's work. We have prepared a matrix listing all the housing elements CBA has prepared over the past eight or so years, and the status of HCD approval. The following highlights a few of our more recent housing elements_, and provides references for each.' Warner served as the project manager on each of the housing elements listed. 1998-2003 Santa Monica Housing Element Cotton/Beland/Associates recently completed a comprehensive update to the Santa Monica Housing Element for the 1998-2003 planning period.The Element includes an in-depth analysis of the following key aspects of Santa Monica's housing market: 1) inclusionary housing and density bonus programs; 2) rent control requirements; 3) multi -family development standards; 4) impacts of Northridge earthquake on housing stock; and 5) availability of adequate sites to address regional housing needs, including sites in commercial areas. A Citywide tenant survey was conducted to provide <insights into changing tenant characteristics resulting. from increased mobility since the 1990 census. CBA conducted a series of issue forums -to solicit community input on housing issues, as well as public workshops before.the City's Planning Commission, Housing- Commission, Rent Board, and City Council. Because the City's Housing Element update was the subject "of a>`Settlement Agreement, the Element was required to critically evaluate City policies and programs as potential constraints to housing production. As a result of this analysis, the City is revising several of its regulations, including its inclusionary housing ordinance and multi -family development standards, to better facilitate market rate housing production. Another important aspect of Element preparation involved ongoing coordination with State HCD; including anin-person meeting to review the draft Element and to provide response to correspondence HCD received from development interests in the community. The adopted Housing Element. was found in legal compliance by HCD. - Client Reference, Laura Beck, Associate Planner City of Santa Monica 1685 Main Street Santa Monica, CA 90407-2200 j (310)4.18-858 Proposal for City of Diamond Bar 19 2000-2005 Housing Element closely with Redevelopment Agency staff in developing an integrated five-year program strategy which allocates fnndingtowards key unmet housing needs,including senior supportive housing, large family rental housing, and neighborhood revitalization efforts. Client Reference: David Crabtree, Senior Planner City of Brea 1 Civic Center Circle Brea, CA 92821 (714) 990-767 1996-2000 Maywood Housing Element CBA worked with the City in 1993 to revise its Housing Element to achieve HCD compliance through identification of additional sites for housing and expansion -of housing programs. In 1996, the City hired CBA to prepare an update to the element for the 1996-2000 period. The housing needs assessment was completed, and the element was subsequently put on hold due to an extension of the existing element cycle to 1998, and again until 2000. In 1998, the City again contracted with CBA to evaluate potential affordable housing sites to offset the loss of a three acre City-owned affordable site which was now being proposed for commercial development. CBA conducted multiple workshops with the. City Council and Planning Commission to develop consensus regarding suitable sites for affordable housing in a built-out community. Client Reference: Linda Dovalis, Director Building and Planning City of Maywood 4319 East Slauson Avenue Maywood, CA 90270 ,(323) 62-5000 Proposolfor City of Diamond Bar' 21 2000-2005 Housing Element Cation/Seland/Associates An Overview The Firm CottonlBeland/Associates, Inc., provides urban and envirornmental planning services to a "wide variety of public agencies and private clients. Our offices, ilocaied m Pasadena and San Diego, enable our staff to readily serve clients throughout Southern California and the Western &S.: Established In 1976, the frrrn name has become associ- ated with quality products, reasonable costs, and ability to meet rigorous schedules. The principals and project management staff work closely with client representatives to assure thatproject objectives are mei. The ' Staff " Professional staff members of the staff have substantial education, training, and experience. The staff has an understanding of public •. Quality products agency procedures and processes' • Responsiveness to and a knowledge of -the legal" frame- client needs work within mhich plans and environ- • Reasonable cost mental reports must be prepared.: Enthusiasm and a continuing com- mitment to producing quality'prod- Associates have abroad range Of. ' ucts, responsive to the needs of the experience in public and,pri- - client, in a timely fashion, are char- vate-sector work. All have academic t " acteristics of the approach to any backgrounds in fields such as ar- v project chaeology, sociology, housing, health, environmental management, The staff is headed by Senior landscape architecture, geography, Principal Donald A. Cotton, AICP " and public administration, as well as and Principals John E. Bridges, urban and regional planning. Each is AICP and Randy M Chafin,.AfCP. ", a qualified professional with individ- Each has many years of experience ual interest areas rand expertise ` Support staff are professional and in urban and environmental planning. which contribute to the range and: para -professional persons with The principals have worked'exten- variety of the firm's capabilities. . knowledge in such areas as land use lively with business, government, surveys, geographic information sys- and citizen groups and have terns (GIS), research, report prepara- successfully managed many com- tion and editing„ data entry, graphics, Alex mulfi-disciplinary programs. 1 1. - h and word processing. Senior Associates are individuals Efficient and dedicated people, the who' have significant experience instaff develop appropriate solutions the field. Each is familiar with projec1t quickly for any problem or project. managernen tecn'niques',and directs As a consequence, CBA is able to efficient production'ofthe work assist clients; whether private or pub - undertaken by,the firm. Each senior lid organizations., to minimize the time associate has an.area ofpeciaiiza- required to obtain project approval tion or practice, Yet also hasa broad knowledge of the urban planning and environmental fields: Qualifications in Housing Planning and Policy Development Extensive Housing Experience Housing Services CBA is a multi-disciplinary planning firm with an expertise in the area of Housing Elements housing, including preparation of hous- Redeveloprrient and Housing ing elements, Consolidated Plans, and Implementation Plans redevelopment housing strategies. In the course of oUr housing work CBA ,. , n : Housing Program. Design staff members`have obtained substan- tial experience in dealing with state _ and fmgfementation and federal leative requirements; r gisl Consolidat ed Plans and have gained an understanding lbf Comprehensive Housing the important linkages between strate Affordability Strategies (CHAS) gies/actions established in different Grant Applications housing studies. t Mana eine and Gran g nt HousingElen etas' _ 'Hous' Needs Assessments g CBA.has prepared over sixty houstng elements, in recent years, and `etas an ' CBA can also assts# cities in reviewing excellent track��record in recemvir�g H D their draft Regional Housing° Needs forth the Agency's five-year strategy for approval, These housing elements Assessment (RHNA).figures and, as expenditure of set aside funds and ful- range iri scope';from small rbra� and ;. suburban cpmi•munities with relati�%ly appropriate prepare an appeal on Ube- half of the cities to ensure their RHNA fillment of inclusionary andl repiace- ment housing obligations CBA also 1 limited 'proglra�ps an€i funding $purces, allocations"'are're'asonable'and"can be includes a needs assessment sum- to large"cities and counties`With eaten- met in.the housing elements: CBA has mary.in its Plans as a means ofl,dem- sive housing program activities completed several appeals for cities, onstrating the link between the housing and has been sum ssfui.in achieving element and redevelop mment hoLJsing The Housing Element CBA prepared revised, regibnsrl growth regpir�ements. programs. for theCity lof Huntington Park received the 1992 Sta#e American Planning As- CBA has spoken at numerous confer, CBA has prepared Redeveloprment.and ? sociatisn (APA) Award for Ppcused erices (APA .League, NAt-IRO. C�iA) on Housing Implementation Plans for the Issue Planning. This IpusingElernent of how,e corn' housing element issues; achieving HCD cornpiiance, and the relationship following jurisdictions Barstow, Baldwin Park, Brawley; Carson,. provides an example pletely built-out jurisdiction was able to of the element to o#her pornmunity Coalinga, Compton, �loltville, fulfill its regional housing needs by: housing plans. Porterville, Poway, Vernon, Vista, and utilizing a creative approach to provid- West Covin, . ing sites for over-1,200 housing units.. Redevelopment and.Housing Strategies to provide expanded oppor- tunities, f&bousing development in- Under AB 1296, Redevelopment Agen- cluded: (1) encouraging multi=family-. cies are now required to prepare imple- ent above the Ci s housing developrn ty' mentanon Plans every fWe'years which municipal parking lots; -(2) encouraging in specaficaN the Hnk ind'ividuai projects to ; of blightestattsh the integration of residential. uses the Central Business District; and (13) des- elimination afil. !"arid �lanped aCwfies regard- 1 ignating key sites for very high density ing affcirt able housing 'A M, 41 senior housing and SROs.of implenjiriration-'h'lanpTeerd by` CBMs cornphande�withi he'f�ous(ng = t Cassisted jurisdictions tutes'of,fecievelopmeti�;taw iiiclud- preparingAhe Preservation Asteel ing housing production housing Housing component of their housing piacernent end low%mol �smg"' , elements. The analysis prepared by CBA for the Cities of Santee and Cy- press are used by HCD as a model for Each of CBA's Implementation Plans other jurisdictions. contains a Housing Plan which sets . sem rJb�a:l and Housing dements and Related Studies Prepared by CBA Popu- HCD- City lation Scope of CBA Services Adopted Certified Client Contact Agoura Hilts 21,000 Housing Element (and other GP ` 1992 No Dave Anderson, Director of Community elements), Units at Risk Development (818) 570-7300 • 2000-2005 Housing Element in process Mike Kamino, Senior Planner, (818) 597- • Inclusionary Housing Study 1999 7321 Apple Valley 44,000 Housing Element (and other 1991 Yes Nelson Miller, Manager of Ptann�ng GP elements} Services, (619) 240-7050 • Analysis of Impediments to in process --- Emily Wong, Economic Development Fair Housing, Choice Specialist, (760) 240-7900 Bakersfield 175,000 • CHAS 1993 --- . Vince Zaragosa, Principal Planner, (805) • Consolidated Plan 1995,1999 --- 32673765 • Analysis of Impediments to 1996,1999 - - Fair Housing Choice Baldwin 61,000 Housing Element (and other 1989 Yes Amy Harbin, Associate Planner, (626) 960- Park GP elements) Rev 1994 -- 4011 • AB 1290 Implementation Plan 1994 -- Tab Mimura, Housing Manager, (626)960- Analysis of Impediments to 1996 --- 4011 Fair Housing Choice • 1998-05 Housing Element in process -- {and other GP elements)` • 2000-2005 Consolidated Plan in process --- Barstow 20,000 • Housing Element (and other 1988` Yes Mike Bellomy, Community Development GP elements), Units at Risk - Rev 1991 Director (760) 256-3531 • AS 1290 Implementation Plan 1994 . 2005-2005 2005-2005 Housing Element in process --- Brea:'36,000 2000-2005 Housing Element in process --- David Crabtree, Senior Planner, (714) 990- .7674 Buena Park ' .76,000 • 2000-2005 Housing Element in process Jay Saltberg, Planning Manager, (714) 562- 3615 Burbank 104,000 • Analysis of Impediments to 1996 --- Susan Evans, Assistant Community Fair Housing Choice Development Director, (818) 238-5180 • Housing Market Study 1999 =-- Barbara Lazar, Senior Planner, (81'8) 238- • 2000 2005 Housing Element in process 5272 Calabasas ;, 201000 Affordable Housing Fee Study 1997 --- Mark Persico, Planning Director, (818) 878- • Commercial Impact Fee 1999 4225 Study Chino 65,000 Analysis of Impediments to 1996 __- Matthew Bassi, AssociatePlanner, (909) Fair Housing Choice 62T-7577 2000-2005 Housing Element in process Chuck Coe, Director of Community Development, (909) 627-7577 Housing Elements and Related Studies Prepared'by CBA Popu- HCD- City , lation Scope of CBA Services Adopted Cer fieid Client Contact Gardena 60,000 • Consolidated Plan 1995 " -- Gail Doi, Grants Administrator, (310) 217- Analysis'of Impediments to 1996 -- 9508 Fair Housing Choice Huntington 200,000 Housing Element 1989 Yes Mary Beth Broeren, Senior Planner, Beach Units at'Rsk 1992 Yes .. (714) 536-5550 • CHAS 1994 _._ Housintl Element 1998• Yes Huntington 65,000 Housing Element (and other 1991 Yes Jack Wong, Director of Community Park GP elements), Units at Risk � Rev 1992 Development, (23) 582-6161 Inyo County 18,000 Housing Element 1992 Yes Chuck Thistlethwaite, Project Planner, (619) `878-2411 Irvine 110,000 Consolidated Plan 1995 = ,Leslie Aranda, Principal Planner, (714) 724- �644f Housing Elemen 2000-05 t in process. Kern County 360,000 Analysis of Impediments for 1996 --- Mark Smith, Housing Programs Manager; Fair Housing Choice(805) 8 62-5050 Lake. Forest 60,000 Housing Element (and ofher 1994 - Yes hKathy Graham, Director of Community GP elements) Development, (714) 707-5583 Consolidated Plan 1995,1999 --- Elaine Nagano, CDBG Manager, (714) 461- • 2000-2005 Housing Element in process =-- 3471 • Analysis of Impediments to in process Fair Housing Choice Laguna 58,000 Consolidated Plan 1997 - Dan Fox, Planning Manager, (949) 362 - Niguel CDBG Administration ongoing 4360 La Mesa 53,000 Housing Element 1991- Yes John Schmitz, Senior Planner, (619) 462- AB 315•'Production Plan 1993 --- 0171 • 1999-04 Housing Element 1999, -- Racheal Hurst, Director. (619) 667-1177 Lawndale 30,000 Housing Element 1995, in Yes Sean Scully, Senior Planner, (310) 970- process 2100 Los Angeles 9.6 mil. Consolidated Plan 19,98, --- Geoffrey Sieben, Community Development Commission, (213)890-7321 County Maywood 30,006 Housing Element 1994 Yes Linda Dovalis, Assistant Director of 1998 Yes Planning, (323) 562-5014 National City 54,000 • CHAS 1993' - Steve Ray, Principal Planner, (619) 336- • Consolidated Plan • Analysis of Impediments to 1995 1996 --- -- 4319 Ben Martinez, Project Manager, CDC, (619) Fair Housing Choice 336-4250 • = 1999-2004 Housing Element in process . TM 7 77 77 Housing Elements and Related Studies Prepared by CBA Popo_ HCD- city lation Scope of CBA Services Adopted Certified Client Contact San Gabriel 40.000 Housing Element 1996 Yes Mark Gallatin, City Planner, (626) 308-2800 Santa Fe 16,000 • Housing Element, Units at 1991 No Paul Ashworth, Principal Planner, (213) Springs Risk Rev 1992 605-5511 Santa 92,000 • Consolidated Plan 1995 Tad Read, Associate Planner (310) 458 - Monica . 1998-03 Housing Element 1998 Yes 8702 Karen Ginsburg, Planning Manager. (310) 458-8585 South El 22,000 1998-05 Housing Element in process Gary Myrick, City Planner, (818) 579-6540 Monte (and other GP elements)', Tustin 51,000 Housing Element (and other 1994 Yes Christine Shingleton, Assistant City GP elements), Units at Risk Manager, (714) 544-8890 Ventura 670,000 Consolidated Plan 1995 --- Susan Van Abel, Principal Administrative County Analysis of Impediments to 1996 Analyst, (805) 654-2871 Fair Housing Choice Vernon 90 Housing Element (and other 1989 Yes Kevin Wilson, Community Services GP elements), Director, (213) 583-8811 • AS 1290 Implementation Plan 1994 • State CDBG Grant 1996 ... Applications Vista 83,000 1999-04 Housing Element in process --- Lynn Brown, Grants Program Administrator, Consolidated Plan 1995 --- (760) 639-6192 AB 1290 Implementation Plan 1994 West Covina 96,000 CHAS 1993 --- Gus Salazar, Human Services Director • AB 1290 Implementation Plan 1994 --- Javier Mariscal, Community Planner, (562) • Housing Element 1995 Yes 596-4770 (now with Olson Company) Yorba Linda 62,000 2000-2005 Housing Element in process Pamela Stoker, Housing Manager, (714) 961-7105 Yucaipa 38,000 2000-05 Housing Element in process John McMains, Director of Community Development, (909) 797-2489 February, 2000 MAR -20-2000 11:50 COTTbN 8ELAf4 b ASSbt IATES - 626 304, 0402 p .02/07 Mar 17 99 05r00p City of Diamond Bar 909-861-3117 P.2 CONSULTING SERVICES AGREEMENT TIES AGREEMENT is made as of Mach 21 by and between the City of Diamond Bar, a municipal corporation ("City,") and Corma/BelandlAssociates. Inc. ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit 'A. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the patties of the covenants and conditions herein contained, the parties hereto agree as follows- I, Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed i by Consultant are as described in Exhibit "A. B. Level of ServiceVTime of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect MgMh 21 2 , unless terminated pursuant to the provisions herein_ 3. Compensation, City agrees to Compensate Consultant for each service that Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant; pursuant to this Agreement shall not exceed TWENTY NINE SAND FIVE HUNDRED ETGH _ 2_Q_L ARS(529,580.00). 4. General Teruts and Conditions. In the event of any inconsistency between the Provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. S. Addresses. City: City of Diamond Bac Consultant: Cotton Beland/Associates. Inc. Tormace L. Belanger. City Manager ffazu er. Asep I Pu. -Kid A. Co /yicr� 21660 Ease Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 747 E. Omen Street, Suite 300 Pasadena; CA 91101 6. Status as Independent ConsultaAt, A_ Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or MAR -20-2000 11=50 COTTON BEL_AND AS�OCIaTES 626 304 0402 P.03/07 mar i r ZIU UO:tllp City of Diamond Bar SOS -a61-311'7 P.3 otherwise act on behalf of City as an agent. Neither City nor any of its'agents shall have control over the conduct of Consultant or any of Coasultatit s employeM except as forth in this Agreement Consultant shall not, at any time. or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indeawify and hold City, harmless from any and ali taxes, assessments, penalties, and interest asserted` against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal; or State agency regarding tate independent contractor status of Consultant and the audit in any way faits to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including aceoundrtg and attomeyls fees, arising oat of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to compy with ith a PP licable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure m promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performaace.` Consultant shall perform all work at the standard of calk and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims. damages to persons or property, penalties, obligations, or liabilities that maybe asserted or claimed by any person, Eni r, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents. employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. Its the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. lusuranee. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with aninsurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form mmppret comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death; loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement: (2) property damage insurance with a minimum limit of SS00,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500.000.00-,(4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than 5.1,000,000 per occurrence, and (5) worker's compensation insurance with a minimum limit of 5500,000.00 or the amount required by law, whichever is greater. `City, its officers. employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies): as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile Iiability shall provide that they are primary, and "that any insurance maintained by the City shall be excess insurance only. 2 MAR -2©-2000 11:51 COTTON $EL Nb AgbCI`ATES 626 304 0402 P. 04Z'07 mar A/ -itl ua:u1p Cit -4 of Diamond Bar 9t18-861-311? p,4 A. All insurance policies shall provide that the insurAnce coverage shall not be non - renewed, canceled, reduced. or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admiued to do business in the State of California or which is approved in writing by the City: and shall be placed with a current A.M. Best's rating of no less that VII. C. Consultant shall submit to City (1) insurance ccttlftcatcz indicating compliance with the minimum worker's compensution insurance requirements above, and (2) insurance policy endorsements indicating eo fiance with all other minimum insurance requirements above, not less than � one (1) day, prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". or a substantially similar form which the City, has agreed in writing to accept 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City; private individuals. or employees of the City.Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not -be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the terminations of this Agreement. Consultant's covenant under this section shall survive the terrrunation of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietarynature specifically for and in Connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City,, without restriction or limitation upon its use or dissemination by City. V an p &I men+ 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest. director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict Lin any mariner With the performance of its scrviccs hereunder. Consultant further covenants that, in performance of this Agreement no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having anyinterest, which would conflict in any manner with the performance of its services pursuatmtto this Agreement S. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultitnate vendot(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this Section shall survive the termination of chis Agreement. 3 MAP -20-2000 11:51 C©TTQN BELA%fD ASSOt~ I RTES 626 30:3 0.302 P.05/0? nar if 4U uo:ulp City of Dimond Bar ga]9_8t31-3117 p.5 13. Termination. Either pally may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However. Consultant shat] not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or. in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. in the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination_ Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. PersonneL Consultant represents that it has, or will secureat its own expense, ail personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision. and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's 'services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises_ 15. Nan -Discrimination and Equal Employment Opportunity. A. Consultant shall not, discriminate as to race, color, creed, religion, sex. marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement. and will comply with all rales and regulations of City relating thereto_ Such nondiscrimination shall include but not be limited to the following: Employment, upgrading, demotion, transfers, recruitment or rectuitmenc advertising; layoff or termination; rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer err that all qualified applicants will receive consideration for employment without regard to race, color, creed, reiig on. sex, marital' status, national origin, ancestry, ages physical or mental handicap, medical condition, or sexual orientation. C. Consuitant will. cause the foregoing provisions to be inserted in ail subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 1 g ent. Consultant shalt not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect 17. Performance Evaluation. For any contract in effect for twelve (12) months or longer. a written annual administrative performance evaluation shall be. required within ninety (40) clays of the fust anniversary of the effective dato of this Agreement, and each year thereafter throughout the term of'this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any cortiments or complaints received by;City during the'review period, either orally or is writing, shall be. considered. Ciry, shall sheet with Consultant prior to preparing the written report. If arty aonoampliance with the Agreement is found, City may direct Consultant to correct the in'adequaciies, or, in the altemative, may terminate this Agreement as provided herein. MAP -20-2000 11:52 COTTON BELAND ASSOCIATES 626 304 0402 P.06/07 .. A awvnaa Dar ZUZ-bb 1 -3117 P.6 is. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments- 19. ` Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance tender this Agreemew. In no event shall the making by City of anypayment to Consultant constitute or be. construed as a waiver by City of any breach of covenant, or any default which may then exist all the part of Consultant, and the making of arty such payment,by City shall in no way irnpairor prejudice any right or remedy available to City with regard to such breach or default. 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including' reasonable attorneys fees and costs. including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand daring regular business hours or by facsimile before or during regular business hours; or (b) on the third business day followingdeposit in the United States mail, postageprepaid, to the addresses heretofore set forth in the Agreement, onto such other addresses as thepames may, from time to tune, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California 23. Counterparts. This Agreement may be executed in any number of counterparts. each of which shall be deemed to be the original, and all of which together shall constitute cat and the; same InStrUnICU 24. Entire Agreement, This Agreement, and any other' documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City_ This Agreement supersedes all prior oral or written negotiations, represemations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expresslyrefers to this Agreement. Amendments on behalf of the City will' only be valid if signed by the City Manager or the Mayor and attested by the City Clark., 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference 5 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO, X TO: Honorable Mayor and Members of the City Council MEETING DATE: March 21, 2000 REPORT DATE: March 16, 2000 FROM: Terrence L. Belanger, City Manager TITLE: APPROVAL OF LEASE FOR SHERIFF DEPARTMENT SERVICE CENTER SUMMARY: To provide for more efficient and effective Sheriff Services to the community, the. Sheriff's Department has requested to open a service center located in the City. The Sheriff's Department proposed to staff the Service Center with Sheriff Volunteer workers to provide information regarding various .programs, including Kid Print, Asian Task Force, Community Watch and Explorer Program. In addition, the Sergeant, Team Leader, Community RelationsOfficer and Asian Liaison Officer will all have hours at the Service Center for the community. The Center will have three computers available for all Diamond Bar deputies to prepare reports; currently, the Deputies must return to the Walnut/Diamond Bar Station to prepare the reports. RECOMMENDATION: It is recommended that the City Council approve (1) Lease Agreement with Southland Management for the Sheriff's Department Service Center located at 23449 Golden Springs Drive for the amount of $1,500 per month ($1,225 rent and $275.00 CAM) and authorize the Mayor to sign said Agreement; (2) Approve the necessary budget adjustment for rent, services and supplies. LIST OF ATTACHMENTS: X Staff Report - Public Hearing Notification — Resolution(s) Bid Specification (on file in City Clerk's office) - Ordinance(s) ` � Other:' Lease Agreement Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST; 1 Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? _ 2. Does the report require a majority vote? X Yes No 3, Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed' by a Commission? ' Yes _ X No Which Commission? — 5. Are other departments' affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: "rrenceL.er City Manager Kellee A. Fritzal Assistant to the Ci Manager MEETING DATE: TO: CITY COUNCIL REPORT March 21, 2000 Honorable Mayor and Members of the City Council AGENDA NO. FROM: Terrence L. Belanger, City Manager SUBJECT: APPROVAL OF LEASE FOR SHERIFF DEPARTMENT SERVICE CENTER ISSUE STATEMENT: Should the City approve a Lease Agreement for the Sheriff's Department Service Center? RECOMMENDATION: It is recommended that the City Council approve (1) Lease Agreement with Southland Management for the Sheriffs Department Service Center located at 23449 Golden Springs Drive for the amount of $1,500 per month ($1,225 rent and $275.00 CAM) and authorize the Mayor to sign said Agreement; (2) Approve the necessary budget adjustment for rent, services and supplies. FINANCIAL SUMMARY: The lease is $1,225 per month and CAM charges of $275 per month. The cost for the remaining three months of the current fiscal year is $4,500. Additional expenses will include utilities (water/electric $255.00), telephone system (installation $500.00, monthly charges through June $750.0-0); security system ($110.00); sign ($200); front counter ($1,000). The Sheriff's Department will provide for the furniture and maintenance of the building. The total cost for three months, including move in costs will be $7,315. The yearly cost is proposed at $20,000. The, funding would be from the State COPS funds. The City receives approximately $120,000 per year for the fund. This type of expenditure meets all criteria for approved COPS expenditures. BACKGROUND/DISCUSSION: The City of Diamond Bar, in 1997/98 created a Services Center, which included Recreation and Sheriffs Department. The Service Center was located at Country Hills Town Center and was underutilized by the Sheriff's Department. In review of the previous Services Center, the She I riffs Department determined that the shared use of the facility, lack of access to the office and computers to all deputies, no posted hours or set programs and lack of visibility led to the under utilization of the space. In addition, Country Hills Towne Center was not centrally located. The Sheriffs Department approached the City with the idea of opening up a smaller (1,100 sq. ft) Sheriff Service Center. The Center would include three computers, Internet access and a telephone system for use by all Diamond Bar Deputy personnel. The Center would have set hours of operation (open to the public) which will include a minimum of two nights per week. In addition to the "public" hours, the Service Center would be available 24 hours a day, 7 days a week for'report writing. Currently, the Deputies prepare the reports at the Walnut/Diamond Bar Station. The Sergeant, Team Leader, Crime. Prevention Officer and Asian Liaison Deputy will all have hours and information/programs and set office hours at the Service Center. The proposedService Center location will be at the corner of Golden Springs and Diamond ,Bar Boulevard, known as Diamond Village. The Shopping Center is centrally located and will generate additional foot traffic for the Service Center. Southland Management Company will be replacing all carpet and linoleum, paint, move a wall and add a door and insure that all plumbing, electrical and HVAC is in working conditions. j x REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS< MARCH 7, 2400 1. CALL TO ORDER: Chairman Huff called the meeting to order at 9:30 p.m ROLL CALL: Agency Members Ansari, O'Connor, VC/ Chang, C/Huff. AM/Herrera was excused. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager;David Liu, Deputy. Public Works Director; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency' Secretary. 2. PUBLIC COMMENTS None offered: 3. CONSENT CALENDAR: Moved by RM/O'Connor, seconded by AM/Ansari to approve the Consent Calendar. !Motion carried 4-0-1 by (AM/Herrera absent) the following Roll Cali vote: AYES: AGENCY MEMBERS - Ansari, O'Connor, VC/Chang, C/Huff NOES: AGENCY MEMBERS — None ABSENT: AGENCY MEMBERS Herrera 3.1 APPROVED MINUTES — Regular Meeting of February 15, 2000 — As submitted: 3.2 APPROVED VOUCHER REGISTER— dated March 7, 2000 in the amount of $27,713.05. 3.3 REVIEWED AND APPROVED TREASURER'S STATEMENT - for January, 2000. 4. PUBLIC HEARINGS: Norte 5. OLD BUSINESS: None 6. NEW "BUSINESS. Norte 7. AGENCY MEMBER COMMENTS: AM/O'Connor congratulated staff on the recognition bestowed by Trammel Crow Co. 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