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01/18/2000
Tuesday, January 18, 2000 4:00 p.m. — Closed Session CC -2 4:30 p.m. — Study Session CC -2 6:30 p.m. — Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Debby O'Connor Mayor Pro Tem Eileen Ansari Council Member Wen Chang Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in person to the City Cleric As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated In accordance with Govenunent Code Section 54954.3(a) the Chair may from time to time dispense with public continent on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings the Council may ad on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the staff thereoL tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem.. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 2000-01 Next Ordinance No. 0X(2000) 1. CLOSED SESSION: 4:00 p.m., CC -2 Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Government Code Section 54956.9) - City of Diamond Bar vs. State of California STUDY SESSION - 4:30 p.m., CC -2 Cost, site, phasing and funding analysis of Proposed Community/Civic Center Project 2. CALL TO ORDER: 6:30 p.m., January 18, 2000 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Randy Lanthripe, Church in the Valley ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA: Mayor 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presentation of City Tile to Barbara Booth, Mt. San Antonio College Trustee. 3.2. Presentation of Certificate of Recognition to owners Mary and Charlie Ricotta of Charlie's Sandwich Shoppe, Winner and National Finalist of the Restaurant Neighbor Award 1991, sponsored by the National Restaurant Assn. BUSINESS OF THE MONTH 3.3 Presentation of City Tile to Steve and J.J. Dinkin, owners of Diamond Bar Tire & Wheel. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on JANUARY 18, 2000 PAGE 2 this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - January 25, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 PARKS & RECREATION COMMISSION - January 27, 2000 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING - February 1, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 TOWN HALL MEETING (Census 2000) - Saturday, February 26, 2000 - 9:00 a.m. - 12:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Regular Meeting of December 21, 1999 - Approve as submitted. 6.1.2 Regular Meeting of January 4, 2000 - Approve as submitted. Requested by: City Clerk 6.2 VOUCHER REGISTER - Approve Voucher Register dated January 18, in the amount of $621,582.73. Requested by: Finance Division 6.3 CLAIM FOR DAMAGES - Filed by Raul Gutierrez on December 16, 1999. Recommended Action: It is recommended that the City Council deny the Claim for Damages and refer the matter for further action to the City's Risk Manager. Requested by: City Clerk 6.4 NOTICE OF COMPLETION FOR PARK IMPROVEMENTS AND ADA UPGRADES FOR RONALD REAGAN AND HERITAGE PARKS - On March 2, 1999, Council awarded a contract in the amount of $366,650.75 to 4 -Con Engineering, Inc. with a contingency JANUARY 18, 2000 PAGE 3 of $15,000. Park Improvements and ADA Upgrades for Ronald Reagan and Heritage Parks commenced on April 5, 1999 and were completed on July 9, 1999. The final construction amount was $386,511.04. In order to finalize and close out the entire project, a budget amendment of $4,860.29 from the unappropriated CDBG Fund balance is requested. Recommended Action: It is recommended that the City Council: (A) accept the work performed by 4 -Con Engineering, Inc. and authorize the City Clerk to file the Notice of Completion and release any retention amount thirty-five days after the recordation date and; (B) approve a budget adjustment of $4,660.29 from the unappropriated CDBG Fund balance. Requested by: Engineering Division 6.5 EXTENSION OF PURCHASE AUTHORIZATION FOR A-1 RENTALS - The City's Purchasing Ordinance requires that use of a vendor in excess of $15,000 during the fiscal year must receive Council authorization. Because A-1 Rentals consistently provides low prices and excellent service, they may be used for as much as $25,000 worth of services during the 99/2000 fiscal year. Recommended Action: It is recommended that the City Council extend the authorization for purchases from A-1 Rentals to $25,000 for FY 99/2000. Requested by: Community Services Division 6.6 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING MASTER AGREEMENT NO. 000453 AND PROGRAM SUPPLEMENT AGREEMENT NO. 0181 REV. 000 FOR GRANT FUNDS FOR THE REHABILITATION OF LEMON AVENUE FROM GOLDEN SPRINGS DRIVE TO THE NORTHERLY CITY LIMITS - The City has applied for $75,000 of the 1998 State Transportation Improvement Program (STIP) Augmentation funds for design of the plans and specifications to rehabilitate Lemon Ave. from Golden Spgs. Dr. to the northerly city limits. Execution of Master Plan No. 000453 and Supplement Agreement No. 0181 Rev. 000 between the City and the State is part of the process for fund reimbursement request. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX approving Master Agreement No. 000453 and Program Supplement Agreement No. 01081 Rev. 000 for Grant funds for the Rehabilitation of Lemon Ave. from Golden Spgs. Dr. to the Northerly City Limits and direct the City Clerk to forward the two JANUARY 18, 2000 PAGE 4 original sets to the State of California Department of Transportation for final execution. Requested by: Engineering Division 6.7 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 1006 AND COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE, CITY OF DIAMOND BAR, PROJECT 443-129 (L034-99)- In order to provide funds for operation and maintenance of street lights located along 20801 Golden Spgs. Dr. (LA Fitness), the parcel needs to be annexed into the County of Los Angeles Lighting District LLA -1. Since this parcel is within the boundary of the City, the City's Resolution granting consent and jurisdiction to the County of L.A. is required to accomplish the annexation. Recommended Action: It is recommended that the City Council approve and adopt Resolution No. 2000 -XX Granting Consent and Jurisdiction to the County of L.A. in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Project 443-129 (L034-99)" and forward two fully executed copies of the Resolution of the City Council's action to the L.A. County Department of Public Works. Requested by: Engineering Division 6.8 AMENDMENT NO. 4 TO A PROFESSIONAL SERVICES AGREEMENT WITH BONTERRA CONSULTING REGARDING ENVIRONMENTAL SERVICES FOR PROPOSED VTM 52267 (SUNCAL) - in order to provide environmental services necessary to monitor the mitigation measures as outlined within the previously approved Vesting Tentative Tract Map No. 52267. Recommended Action: It is recommended that the City Council approve an amendment to the Agreement with BonTerra Consulting in the amount of $20,000. Requested by: Planning Division 6.9 APPROVAL OF A CONSULTING SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES FOR ON-CALL ENVIRONMENTAL SERVICES - Consulting Services Agreement with Environmental Impact Sciences to provide technical environmental support as necessary to evaluate and respond to adjacent industrial development projects proposed within the City of Industry. JANUARY 18, 2000 PAGE 5 Recommended Action: It is recommended that the City Council approve an agreement with Environmental Impact Sciences in the amount of $20,000. Requested by: Planning Division 6.10 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONGRATULATING THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, ITS EXECUTIVE OFFICER AND STAFF, LOS ANGELES COUNTY REGION, FOR 50 YEARS OF DEDICATED SERVICE IN PROTECTING THE WATER QUALITY IN LOS ANGELES COUNTY - On January 26, 2000, the regional board will be celebrating its 50t" Anniversary. Authorized under the Porter -Cologne Act, the L.A. regional board is one of 9 regional boards in the State. Its mission is to preserve and enhance the quality of California's water resources and ensure their proper allocation and efficient use for the benefit of present and future generations. The proclamation acknowledges and congratulates the L.A. Regional Board for its efforts in striving to realize its mission. Recommended Action: it is recommended that the City Council adopt Resolution No. 2000 -XX congratulating the California Regional Water Quality Control Board. Requested by: Mayor Pro Tem Ansari 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 PUBLIC HEARING - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2000-2001 - The City has scheduled a public hearing to discuss proposed programs and allocation of Community Development Block Grant (CDBG) Funds. The City will receive approximately $372,858 in federal funds as a participant in the 2000-2001 L.A. Urban County CDBG Program. In addition, the City has $740,000 in unallocated funds, for a total allocation of $1,112,858. The funds may be used for a variety of Community Development activities that develop a viable urban community, principally for persons of low and moderate -income levels. The City may only allocate 15% or $55,929 of the 2000-2001 allocation toward community public service programs. The public hearing is to solicit public testimony and receive presentations from public service organizations and residents requesting funds. JANUARY 18, 2000 PAGE 6 Recommended Action: It is recommended that the City Council open the public hearing, receive testimony, close the public hearing and adopt Resolution No. 2000 -XX approving the City's Community Development Block Grant Program for FY 2000-2001 and authorize the City Manager to execute all CDBG documents required for the implementation of the program. Requested by: City Manager 8. OLD BUSINESS: 8.1 APPOINTMENTS OF COUNCIL REPRESENTATIVES TO THE DIAMOND BAR COMMUNITY FOUNDATION - Under the provisions of the Articles of Incorporation of the D.B. Community Foundation, five members of the Board of Directors must be appointed by Council. The members must be residents of D.B. To date, four applications for appointment have been received. Additionally, four other individuals have requested and have had sent to them applications. In order to move this improvement part of the process along, Council should review the applications already received and encourage submittal of additional applications by other interested residents. The appointment of the five members by Council is an essential step in the board formation process. After the Council -appointed Board Members are appointed, the Council Member Board Member and the Parks and Recreation Commission Board Member, along with the five new Board Members, shall appoint the remaining four members of the Foundation Board. Continued from December 21, 1999. Recommended Action: It is recommended that the City Council commence the process of appointing members to the Board of Directors of the recently formed Diamond Bar Community Foundation. Requested by: City Council 9. NEW BUSINESS: 9.1 FIRST READING ORDINANCE NO. 0X(2000): AN ORDINANCE OF THE CITY OF DIAMOND BAR ADDING NEW CHAPTER 5.09 ADOPTING BY REFERENCE CHAPTER 7.16 OF TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO AMBULANCES TO THE DIAMOND BAR CITY CODE - Upon recent review of the Business License Section of the City Code, it was determined that the provisions pertaining to licensing of ambulances was inadvertently omitted prior to publication of the Code in August 1995. Staff and the City Attorney have researched the provisions currently in effect under chapter 7.16 of the L.A. County Code and have determined that adoption of JANUARY 18, 2000 PAGE 7 the County's provisions would satisfy licensing needs of the City with respect to ambulances. Second Reading of the Ordinance and discussion of adoption of a resolution establishing fees will be scheduled for a public hearing on February 1, 2000. Recommended Action: It is recommended that the City Council waive full reading and approve first reading by title only Ordinance No. 0X(2000) Adding New Chapter 5.09, Adopting by Reference Chapter 7.16 of Title 7 of the L.A. County Code Pertaining to Ambulances, to the Diamond Bar City Code. Requested by: City Clerk 9.2 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE TRES HERMANOS CONSERVATION AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT TO ADD A REPRESENTATIVE OF THE CITY OF INDUSTRY AS AN EX -OFFICIO MEMBER - On October 25, 1999 the Tres Hermanos Conservation Authority (THCA) adopted Resolution No. 99-2 extending an invitation to the City of Industry to participate as an Ex -officio Member of the Authority. Industry is the majority property owner of the undeveloped area commonly known as the Tres Hermanos Ranch located within the incorporated boundaries of the City of D.B. and the City of Chino Hills. On November 17, 1999 the City of Industry accepted the invitation to participate. An amendment to the THCA Joint Exercise of Powers Agreement is necessary in order to add the City of Industry as an ex -officio member and by specifying that said ex -officio member is a non-voting member. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX Approving Amendment One to the Tres Hermanos Conservation Joint Exercise of Powers Agreement to add a representative of the City of Industry as an Ex -Officio Member. It is further recommended that the Mayor be authorized to execute the Supplemental Agreement. Requested by: Tres Hermanos Conservation Authority RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA 2000-01 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff JANUARY 18, 2000 PAGE 8 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES: 3.1.1 Regular Meeting of December 21, 1999 - Approve as submitted. 3.1.2 Regular Meeting of January 4, 2000 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated January 18, 2000 in the amount of $130. Requested by: Finance Division 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion.. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: t . 7 ti DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TC FR\A: AD 9 ESS: OR: iANIZATION: AG. NIDA #/SUBJECT: CITY CLERK DATE: PHONE: 1A, I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. 0 ,rqnature N, 'TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK i~ DATE: CD f`, -fir I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. 1 Signature D TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: / y L- FQN I� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature CITY COUNCIL REPORT STUDY SESSION MEETING DATE: January 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Discussion of Fiscal Analysis for the Proposed Community/Civic Center Project ISSUE STATEMENT: The fiscal analysis report completed by Economic Research Associates (E.R.A.) shows that the City of Diamond Bar does not have the funding necessary to construct and operate the Community/Civic Center project as recommended by the task force. The purpose of the study session is to discuss options available to the City Council so that the project can continue to move forward. RECOMMENDATION ACTION: Discuss the following options and select a course of action that allows the Community/Civic Center project to move forward. 1. Consider a bond issue for land acquisition and construction of facility. 2. Create a Community Services Assessment District with assessment of about $25/parcel/year for maintenance and operations annual costs. 3. Review other potential sites that may be more affordable such as the parcel across from Southpoint Middle School. 4. Consider less expensive construction options such as temporary buildings, i.e. Chino Hills City Hall. 5. Review existing buildings, such as the Opus site for consideration of purchase. 6. Discuss other ideas concerning this project. BACKGROUND: The Community/Civic Center Task Force presented the following recommendations to the City Council on June 29,1999: A. PRIORITY FOR FACILITIES: 1. Community Center with a dedicated Senior Center 2. Library 3. Gymnasium or swimming pool element of a Sports Complex 4. City Hall with council chambers B. LOCATION: 1. Flat pad (vacant) south of and behind Calvary Chapel at Grand Avenue and Golden Springs (Hospital site) 2. Vacant pad southwest of current City Hall on Bridge Gate Drive in Gateway Corporate Center (Kaiser site) 3. Northwest portion of Summitridge Park at Grand Avenue and Summitridge Drive 4. Portion of Diamond Bar Golf Course where club house and banquet facilities are currently located (Grand Avenue and Golden Springs Drive) Note: Golf Course would remain intact and disturbed amenities would be rebuilt. C. FUNDING: 1. "Pay as you go" phased development (possibly ten to 15 year process) 2. Debt financing (bond), which would require a vote of the residents (construction of all facilities could start shortly after the vote on the bond) After reviewing the recommendations from the task force, the City Council awarded a contract to E.R.A. to study the financial impact the recommendations would have on the City of Diamond Bar, if implemented. The final report from E.R.A. was presented to the City Council at their December 3 meeting. At the conclusion of the presentation, the City council requested that staff present an analysis of the report to the City Council. Following is the summary of the costs contained in the report from E.R.A. Facility Community/Senior Center Library Gymnasium Swim Center City Hall Performing Arts Center Locations Hospital Site Kaiser Site Summit Ridge Park Golf Course Base Construction Cost $2.3 Million $2.85 Million $1.08 Million $1.28 Million $4.5 Million $4.99 Million Acquisition Site Preparation $8.6 Million purchase $1.7 Million $3.23 Million purchase None None $522,700 None $6.8 Million CITY'S FINANCIAL CONDITION: Annual Maintenance and Operations $250-$350,000 County Cost $195,000 $300,000+ $100 - $150,000 $500,000+ Annual Loss of Potential Income $217,000 $88,200 None None Per the budget statement included in the 1999/2000 FY budget, the City is in excellent financial condition. The General Fund Reserve Balance is projected to reach $15,685,000 by June 30, 2000. The annual increase to the General Fund Reserve will be $782,645 as of June 30, 2000. However, $600,000 of the annual General Fund Reserve will be lost with the change of the estimated population of Diamond Bar to 58,275. This change will limit the annual increase to the General Fund reserve to about $182,645. To say this another way, if annual General Fund expenses increase more than $182,645, the annual General Fund budget would go into the red. FINAL ANALYSIS OF RECOMMENDATIONS OF TASK FORCE: The Number 1 recommendation of the Task Force is for the Community/Civic Center, Library and City Hall to be built on the Hospital Pad and the Sports Complex to be built at Summit Ridge Park. Total land acquisition and construction costs for this scenario is $21 million. This is $6 million more than the City has in reserves. The annual maintenance and operation costs would be $455,000. This is $270,000 more than available in annual reserves. Therefore, a bond issue and assessment district will be required to fund this option. The Number 2 recommendation of the Task Force moves the location to the Kaiser site. This move saves $5 million in acquisition costs, but acquisition and construction costs will deplete the entire General Fund Reserve Balance. Maintenance and operation costs remain the same as #1 above. A bond issue and assessment district will be required to fund this option. The Number 3 recommendation utilizes Summit Ridge Park as the site for the Community/Senior Center, Library, City Hall and Sports Complex. The total cost for site preparation and construction would be $11.25 million. It is not recommended that the reserves be reduced by this amount, so the bond issue and assessment district will still be necessary. The Number 4 recommendation is to build on the golf course site. Total cost for this option is $17 million. This option will require a bond issue and assessment district to fund. OTHER TASK FORCE RECOMMENDATIONS: If phasing is utilized, building at Summit ridge Park is the only option that will not require a bond issue. The priority facility is the Community/Senior Center, which will cost $2.3 million. If redevelopment funds are available, this construction project would not have a significant impact on the General Fund. However, maintenance and operation costs may still require assessment district funding to be a viable project. Also, political issues related to Summit Ridge Park may complicate this project site. OTHER OPTIONS TO CONSIDER: There are other sites that the City Council may wish staff to investigate further. An example is the property which is across from Southpoint Middle School. The school district owes the City about 3 acres for Larkstone Park and the property across from Southpoint Middle School is available. Further, if less expensive building materials were used, such as temporary buildings with less square footage, a more cost effective facility could be developed. Another option is to consider the purchase of existing buildings, such as the Opus Building, which is in the Gateway Corporate Center. PREP D B Bob Rose Director of Community Services Attachment: Fiscal Analysis Executive Summary from E.R.A. — 11/99 EXECUTIVE SUMMARY INTRODUCTION The Diamond Bar City Council appointed a Community Task Force earlier in 1999, to review the potential for developing a Community/Civic Center complex in the City. Based on suggestions from the Task Force and City staff guidance, it was decided that the Community/Civic center facilities program might be comprised of five major components. The first phase of development is to include a community/senior center, a library, a sports complex developed in two phases including a gymnasium and a swimming pool, and possibly a new City Hall building. The second phase, which is rather long term, is proposed to include a high quality performing arts center. In preliminary work completed for the City to date, four potential sites and seven combinations of uses on those sites have been identified. The City of Diamond Bar retained Economics Research Associates (ERA) in August, 1999 to complete a comparative fiscal and economic analysis of proposed alternatives. The analyses will not only review "whole costs" involved in land acquisition, grading, construction costs, tenant improvements, furniture, fixtures and equipment costs and soft costs (architecture, engineering and other special consultant costs and costs related to permits), but also take into perspective annual operating costs for maintenance, staffing and general operations of the facilities. In the process, ERA will evaluate prospective sources of funding and operational revenue that can be potentially used to build and operate all of the Proposed facilities. ERA will especially consider the alternatives in view of loss of sales tax and possible loss of property tax increment if some of these public facilities are located on existing private properties within the City's existing redevelopment project area and how this might be offset. Demographics and Housing • The current population of Diamond Bar is approximately58,275. Since 1990, the population has grown at an average rate of approximately 1 percent. • The number of housing units, currently estimated to be 17,962 has grown by a meager rate of 0.2 percent annually during that time. Economics Research Associates Ctry ofMamond Bar ERA No. 13258 Page l • The current land use mix is heavily bent towards residential (54 percent), and most of the remaining vacant space (26 percent) is in the form of parks and recreation space or along steep and unbuildable grades. • People of Asian origin are the largest minority group in the city comprising almost a quarter of the resident population. A large portion of the Asian population is of Chinese or East Indian origin. • The community displays maturity with a median age of 32 years and average household income of $60,000. • As per 1996 data from The Chamber of Commerce, new home prices range from $380,000 to $500..000 and existing home prices range from $150,000 to $3000,000 for single family homes. Existing town home prices range from $60,000 to $200,000. Monthly housing rates range from $630 to $2,000. Community Infrastructure • The City currently has only 6 basketball courts and only 3 lighted baseball fields. • None of the City parks are equipped with a swimming pool or a full service gymnasium. • There are only two City run fitness par courses available in the city. PROJECT OVERVIEW Potential Sites • Hospital Site: This is a graded benched vacant lot and adjoining slopes measuring approximately 27 acres, located on Grand Avenue east of Golden Springs and east of and above the Calvary Church. Of the total acreage only 15 acres are deemed usable. • `Kaiser' Site: This is a vacant lot measuring 6.19 acres located in the `Gateway Center', at the corner of Bridgegate and Copley. The site is privately owned, but is not currently listed for sale. The site has already been graded and substantial utility/infrastructure have been put in place by the prior and current owners and can be considered `ready to build'. Economics Research Associates City ojDiamond Bar ERA No. 13258 Page 2 • Summitridge Park: Summitridge Park is a 12 acre City park located on 1425 Summitridge Drive, at the corner of Grand Avenue and Summit Ridge. It is proposed to utilize 6 or 7 acres of City owned property adjoining the existing park to accommodate some part or all of the potential facilities. • Golf Course Site: It is proposed that a 5 to 6 acre portion of the County owned Diamond Bar Golf Course, be considered as a fourth alternative, if it is not possible to develop on any of the above sites. The golf course is located at the comer of Golden Springs and Grand Avenue. It is proposed that any new community facilities be located by replacing the existing clubhouse and parking lot Potential Land Uses / Facilities The Community Task Force concluded that the City needs to look into three specific community use facilities in a multi phase development program. These are: 1. Community center with a dedicated senior component 18,400s.f. 2. Library complex 20,930s.f. 3. A sports complex with a gymnasium to be built in the first phase, with a swimming pool to be added later. 20,930s.f. In addition to the above, the City of Diamond Bar is also considering the development of the following two facilities over a long term: 4. A new City Hall Building 5. A high quality Performing Arts Center 25,000s.f. 25,000s.f. Economics Research Associates City of Diamond Bar ERA no. 13258 Page 3 COMPARATIVE FACILITIES AND OPERATIONS In order to evaluate the impact of City owned and operated community facilities, ERA interviewed City staff from various `New Towns' in the Southern California area, and gathered information specifically with respect to the following key issues: • Components of City owned and operated community facilities • Details of new, planned or proposed community facilities ' • Capital development costs • Operating costs and revenues • Sources of funds ERA has gathered information from the following cities: 1. City of Santa Clarita (Incorporated 1987) 2. City of Agoura Hills (Incorporated 1982) 3. City of Calabasas (Incorporated 1991) 4. City of Lancaster (Incorporated 1977) 5. City of Walnut (Incorporated 1959) 6. City of West Covina (Incorporated 1923) 7. City of Chino Hills (Incorporated 1991) 8. City of Santa Ana (Incorporated 1886) 9. City of Anaheim (Incorporated 1876) 10. City of Glendale (Incorporated 1906) 11. City of Fillmore Economics Research Associates Gryy ojDiamond Bar ERA No. 13258 Page 4 CAPITAL IMPROVEMENT COSTS Construction In order to determine base construction costs for each of the proposed facilities, ERA used standard cost -class classifications designated by the Marshall and Swift valuation service. By'applying base costs from the Marshall -Swift classifications and adding other additional costs involving design/process fees, furniture, fixtures and equipment costs, construction management, permits, contingency and cost escalation, ERA has derived the following construction costs. These costs do not include land purchase, grading, infrastructure, roads or financing costs. Facility Area (s.f.) Class/Type Cost/s.f. Base Cost Community/Senior Center 18,400 Class C $125.34 $2,306,256 Excellent Library 20,930 Class A $136.05 $2,847,527 Good Gymnasium 9,775 Class C $111.25 $1,087,469 Excellent Swim Center 10,695 Class A -B $119.25 $1,275,379 Good City Hall 25,000 Class A $179.61 $4,490,250 Excellent Performing Arts Center 25,000 Class A $199.74 $4,993,500 Excellent Source: Economics Research Associates and Marshall Valuation Service Phasing The following table illustrates the broad phasing options: Phase IA Community/Senior Center $3,455,481 Library 4,263,678 Gymnasium 1,635,650 Sub -total $9,354,809 Phase IB Swim Center $1,916,228 Sub -total Phase 1 (A and B) $11,271,037 Economics Research Associates Ctry ofDiamo»d Bar ERA No. 13259 Page 5 Phase II Citv Hall $6,716,509 Sub -total Phase I and 11 $17,987,546 Phase III Performing Arts Center $7,467,936 TOTAL $25,455,482 Note: Not including land purchase, grading, infrastructure, and -roads or financing Development Scenarios Hospital Site: The hospital site is considered for three development scenarios. The first scenario considers the location of the core facilities. The estimated cost of this scenario would be approximately $28.8 million. The second scenario considers the location of the Community/Senior Center and the Library only along with 74,OOOs.f. of commercial uses. This scenario will cost approximately $33.7 million. The third scenario considers the location of the Community/Senior Center and the library only without any sports facilities or commercial uses. All of the three scenarios consider the option of locating the City Hall and the Performing Arts Center in two later phases. Kaiser Site: The only development scenario for this site considers the location of the Community/Senior Center and Library (without the sports center). The City Hall and the Performing Arts Center are considered as add ons in two later phases. The total cost of this scenario would be approximately $13.5 not including the later phases. Summitridge Park: The first scenario includes the sports complex only (Gymnasium and Swimming Pool). It is assumed that only 6 acres of land will be used for this scenario. Total cost of this scenario is estimated to be $6.4 million. The second scenario is identical to the previous one, except that, the inclusion of the City Hall and the Performing Arts Center is considered in two later phases. In order to accommodate the future expansion, the site area is assumed to be 7 acres. The Phase I cost of this scenario is estimated to be $6.9 million. The third scenario considers all the core facilities with the option of Phase II and Phase III additions later. The Phase 1 costs here are estimated to be $14.3 million approximately. Golf Course Site: A 6 acre portion of the existing Golf Course is assumed to be leased from the County of Los Angeles at a rate of $1 /s.f./year of building area (new or additional Economics Research Associates GO of Mamond Bar ERA No. 13258 Page 6 excluding replacement). The City will demolish and replace the existing clubhouse structure of approximately 20,OOOs.f.+, and the replacement facilities are assumed to be. It is also assumed that the City will replace the existing surface parking lot accommodating 230 spaces, with a parking deck of 460 spaces. The first scenario considers the location of only the Sports Facilities (Gymnasium and Swimming Pool). The total development costs are estimated to approximately $15.5 million. The second scenario considers the location of the Community/Senior Center and the Library. The total development costs are estimated to be approximately $19.6 million. 7 different site use and mix options with up to 11 sub -options have been considered. OPPORTUNITY COSTS As the Kaiser site and the Hospital site both fall within the redevelopment project area, ERA has examined the opportunity costs for these two sites by looking at a hypothetical development scenario that could be located there instead of the proposed facilities.. It should be kept in mind that this illustration is used to illustrate the order of magnitude of potential property taxes and sales taxes from this site. In reality these values could vary across a wide range • Kaiser Site: Assuming a hypothetical development scenario of 0.25 Floor Area Ratio and 25 percent retail space usage, the potential sales tax income to the City is found to be about $44,237 annually and the estimated tax increment to the City for economic development purposes is about $42,130. • Hospital Site: Under the same conditions the potential sales tax income from this hypothetical development is approximately $107,198 and the potential tax increment allocation available for economic development is found to be approximately $105,058. It should be kept in mind that some of this can be recouped by means of the approximately 74,OOOs.f. of commercial space proposed to be located here. For example if one assumes all of the new space is used for moderate intensity retail generating annual sales/s.f. of $200, one can expect approximately $148,000 in annual sales tax revenues. • Summitridge Park. Since the Park is City owned and is not in the redevelopment project area, there is no significant loss in City revenues. The only opportunity costs might be in loss of recreational fees and charges, but these in turn could be recouped from the new Economics Research Associates Cil1 ojDromond Bar ERA No. 13258 Page 7 facilities. But, existing park uses could be potentially eligible for more external funding than a non-park/non-open-space use. • Golf Course: All of the sales tax generating uses are to be potentially replaced, hence no significant loss in sales taxes are expected. The site is owned by the County of Los Angeles and is not in the redevelopment project area. OPERATING COSTS AND REVENUES Potential Facility Revenues and Operating Costs Estimates Summary Annual Revenues Annual Operating Costs Community/Senior Centers $10,000 - $50,000 $250,000 - $350,000 ainten an ce and /s Recreation Center/Gymnasium $15,000 -$25,000 additional $10es.flforon affing and programming (about $409,400±) $150,000 - $175,000 $300,000 for minimal maintenance and program Swimming Pool staffing. This could increase to $6001000 with better program support and high quality maintenance Public Library Minimal revenues Usually a county function. City may participate in limited maintenance and operations costs if public assembly facilities are added. City Hall n/a Lease rates could be $15 424/s.f. Maintenance and utlities etc. is about $4-$6/s.f. or $100,000 - $150,000 Performing Arts Center Varying (size, rents) At least $670 per fixed seat (not including risk costs of co -promotion). 800 seats could cost $536,000 TOTALS $175,000 - $250,000 $1,595,400 - $2,045,400 + "CORE GROUP FACILITIES (Community/Senior Center, Recreation Center, Library) From Data Shown Above Annual Revenues Annual Operating Costs $175,000 - $250,000 ± $959,400 - $1,359,400 + Source: Economics Research Associates City oJDiamond Bar Economics Research Associates Page 8 ERA No. 13258 GENERAL LIMITING CONDITIONS "Every reasonable effort has been made in order that the data contained in this study reflect the most accurate and timely information possible and it is believed to be reliable. This study is based on estimates, assumptions and other information developed by Economics Research Associates from its independent research effort, general knowledge of the industry and consultations with the Client and its representatives. No responsibility is assumed for inaccuracies in reporting by the Client, its agent and representatives or any other data source used in preparing or presenting this study." "This report is based on information that was current as of October, 1999. Economics Research Associates has not undertaken any update of its research effort since these dates." "This study evaluates the effect that various factors may have on fiscal impacts of the proposed facilities. However, this is influenced by many factors that cannot be foreseen. Other significant influencing factors, many of which are unquantifiable and unpredictable, include the general state of the economy, environmental factors, prices, changing competitive circumstances, management strength and approach, adequate support services, quality and effectiveness of design, breadth of appeal of the concept and content of the facility, and various other intangible circumstances. Under differing scenarios, these other significant influencing factors can have either a positive or negative effect irrespective of the other factors considered in this study. Unless expressly identified, such other significant influencing factors have not been considered by ERA in the preparation of this report and the calculation of market projections contained herein." "The scope of this study consisted primarily of evaluating secondary data sources, interviews, and other factors of with regard to costs and expenditures. The study did not include primary surveys for data collection." "No warranty or representation is made by Economics Research Associates that any of the projected values or results contained in this study will actually be achieved." "This report is not to be used in conjunction with any public or private offering of securities or any other purpose where it may be relied upon to any degree by any person other than the client without first obtaining the prior written consent of Economics Research Economics Research Associates ERA No. 13258 City of Diamond Bar Page 9 n Associates. This study may not be used for the purposes other than that for which it is prepared or for which prior written consent has first been obtained from Economics Research Associates." "This study is qualified in its entirety by, and should be considered in light of, these limitations, conditions and considerations." Economics Research Associates City oJDiansond Bar ERA No. 13258 Page 10 FACSIMILE TRANSMITTAL. SHEET TO: FRON1. Mike Jenkins Lynda. Burgess, City Clerk COMPANY: DATE RWG 01/17/00 FAX NUMBER: TOTAL NO OF PAGES INCLUDING COVER: 213 626-0078 15 PHONE NUMBER RE: 1/18/2000 Study Session Report Proposed Community/Civic Center Project URGENT X FOR REVIEW X PLEASE COMMENT X PLEASE REPLY 11 PLEASE RECYCLE NOTES/COMMENTS- 21660 E. COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA 91765 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 21, 1999 CLOSED SESSION: 5:00 p.m., Room CC -8 Government Code Section 54957: City Manager Performance Evaluation. CM/Belanger reported that, during the Closed Session, the City Manager's performance was discussed and that the discussion will continue on January 4, 2000. 2. CALL TO ORDER: Mayor O'Connor called the City Council meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Ansari. INVOCATION: The Invocation was given by Reverend Mike Schuenemeyer, Diamond Bar Congregational Church. APPROVAL OF AGENDA: As presented. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Richard Toombs - video Presentation regarding "Pooch Park" - Continued to January 4, 2000. 3.2 DCM/DeStefano introduced new staff member Ruben Soriano, part time Code Enforcement Officer. DDPW/Liu introduced new staff member Brittany Do, Transportation Clerk. 3.3 Y2K Update provided by CM/Belanger. 3.4 Captain Richard Martinez, L.A. County Sheriffs Department, announced the renaming of the Sherifrs Station to the Walnut/Diamond Bar Sheriffs Station effective January 1, 2000. 3.5 Ruben Nava, representing Assemblyman Robert Pacheco, presented a Certificate of Recognition to former Mayor Chang for his commitment and DECEMBER 21, 1999 PAGE 2 CITY COUNCIL dedication of service to the community and splendid work as Mayor of D.B. 4. PUBLIC COMMENTS: Martha Bruske stated that she considered the Millennium Celebration to be a staff -driven "divide and conquer" activity and believed that there was no evidence that the citizens want this event. She believes the party should have been canceled. She urged residents to boycott the party and demand from the Council a full financial accounting including advertising and staff time. Regarding Consent Calendar Item No. 6.7, she wanted to know if the reason for the audit is because the City received CDBG funds and if it includes funds from the office on aging. She believed that the Federal government would not approve usage of these monies in a matter that discriminates by giving money to an Asian -oriented senior citizen's group and payment of funds to remediate the Minnequa landslide. Funds should be made available to all. With respect to Item 6.8, she was uncomfortable with distribution of funds to school districts because the City is too friendly with the Districts, especially Walnut Valley Unified. She asked if Item 6.9 conforms with the General Plan. She is opposed to mansionization. Jeff Koontz, D.B. Chamber of Commerce Executive Director, announced upcoming Chamber events: Thursday, January 20 Mayor's Breakfast at St. Denis Church at 7:30 a.m., "A View of D.B." television show beginning on January 4 and carried every Tuesday 6:00 p.m.; January 11 Mixer at ReMax commencing at 5:30 p.m., and January 13 Legislative Breakfast, 7:30 a.m. at the D.B. Golf Course. Dr. Larry Rhodes said that older VCR's can be fooled into working in spite of Y2K by inserting a date of January 1, 1972. In his area there, are two homes that were turned over to HUD by the original owners. As a result, the assessed value of his property has declined significantly. FD/Magnuson responded to Martha Bruske's concern regarding Consent Calendar Item No. 6.7 that there is a Federal requirement for an audit whenever a City spends Federal funds in excess of $300,000 in an annual year. She outlined who is eligible to receive these Federal funds. CM/Belanger stated that, with respect to Consent Calendar Item No. 6.8, staffs recommendation is to declare the property surplus. It is staffs intent to dispose of the computers with proceeds going to the two school districts on a pro rata basis. DCM/DeStefano explained that, with respect to Item 6.9, the General Plan for that property calls for 3 dwelling units per acre and the zoning is R1-8000. Therefore, the project exceeds General Plan requirements. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE - November 26, 1999 through January 2, 2000 - Taxi cab service for D.B. residents to travel to and from commercial/retail centers in D.B. - fare $.50 one-way. DECEMBER 21, 1999 PAGE 3 CITY COUNCIL 5.2 CHRISTMAS HOLIDAY - Friday, December 24 through Monday, December 27, 1999 - City Offices will be closed in observance of the Christmas Holiday. 5.3 HOLIDAY TREE RECYCLING - December 27, 1999 through January 15, 2000 - Recycling of Holiday trees through your disposal company. 5.4 MILLENNIUM CELEBRATION 'NEW YEAR'S BLAST 2000" -December 31, 1999 - 7:00 p.m. -12:30 a.m. January 1, 2000 - Country Hills Towne Center, D.B. Blvd. at Sugarpine PI. 5.5 NEW YEAR HOLIDAY - Friday, December 31, 1999 City Offices will be closed in observance of the New Year Holiday - Offices will reopen on Monday, January 3, 2000. 5.6 CITY COUNCIL MEETING - January 4, 2000 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Herrera moved, MPT/Ansari seconded, to approve the Consent Calendar, with the exception of Item 6.8. Motion carried by the following Roll vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES 6. 1.1 Adjourned Regular Meeting of November 23, 1999 - As corrected. 6.1.2 Regular Meeting of December 7, 1999 - As submitted. 6.2 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of September 23, 1999. 6.2.2 Regular Meeting of October 28, 1999. 6.3 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of September 9, 1999. 6.3.2 Regular Meeting of October 14, 1999. 6.4 RECEIVED & FILED PLANNING COMMISSION MINUTES: DECEMBER 21, 1999 PAGE 4 CITY COUNCIL 6.4.1 Regular Meeting of October 26, 1999. 6.4.2 Regular Meeting of November 9, 1999. 6.5 VOUCHER REGISTER - Approved Voucher Register dated December 21, 1999 in the amount of $719,911.86. M/O'Connor recused herself from approval of the following voucher register items due to potential conflict of interest related to the Lanterman Developmental Center's Proposed Forensic Confinement Compound Project: P.O. #A-8840 in the amount of $61 and P.O. 9463 in the amount of $938.74. 6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT - for November, 1999. 6.8 ADOPTED RESOLUTION NO. 99-84: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE SURPLUS OF COMPUTERS AND COMPUTER EQUIPMENT WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER THE CITY OF DIAMOND BAR MUNICIPAL CODE SECTION 3.24.200 - authorized the City Manager to surplus the computers and computer equipment as listed in Exhibit "A"; authorized that any proceeds generated from the surplus be donated and split between the Walnut Valley Unified School District and Pomona Unified School District for purchase of upgraded, state-of-the-art computers and software, with the stipulation that the City is to be allowed access to the facilities for City programs (i.e. recreation instructional classes). 6.9 ADOPTED RESOLUTION NO. 99-85: A RESOLUTION OF THE CITY OF DIAMOND BAR FOR APPROVAL OF FINAL PARCEL MAP NO. 23382, FOR THE SUBDIVISION OF A 2.5 ACRE SITE INTO 3 SINGLE FAMILY RESIDENCES, LOCATED IN "THE COUNTRY ESTATES" IN THE CITY OF DIAMOND BAR, CALIFORNIA - authorized the Deputy Director of Public Works to sign the map and directed the City Clerk to certify and process the map and CC&R's for recordation. 6.10 (a) ADOPTED RESOLUTION NO. 96-53L: A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS - creating an Engineering Technician position and salary range and extending the Community Services Coordinator position. (b) ADOPTED RESOLUTION NO. 99-86: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING A STIPEND FOR MILLENNIUM CELEBRATION - for Management Employees Working the Millennium Celebration. DECEMBER 21, 1999 PAGE 5 CITY COUNCIL MATTERS WITHDRAWN FROM THE CONSENT CALENDAR: 6.7 RECEIVED & FILED COMPREHENSIVE ANNUAL FINANCIAL REPORT AND FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 1999 - The City's Finance Department, in concert with the independent auditing firm of Conrad & Assoc., L. L. P has prepared the FY 98-99 Comprehensive Annual Financial Report. Once again this fiscal year, the City will be submitting its Annual Report to the California Society of Municipal Finance Officers Assn. Certificate of Excellence award program. Conrad & Assoc. has been retained as auditors by the City. In conjunction with this service, final audit reports for FY 98-99 have been prepared and are also being transmitted. Since the City received funds from the Federal government, the audit reports include special reports as required by the Single Audit Act. As indicated in the financial reports, the City finished the fiscal year in an extremely positive financial position. General Fund equity increased from $13,242,726 to $16,217,200 during the year, an increase of $2,974,474 and overall increase in fund equity for all governmental fund types was $4,438,792. 7 0 MPT/Ansari moved, C/Herrera seconded, to Receive & File Comprehensive Annual Financial Report and Final Audit Reports for the year ended June 30, 1999. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None PUBLIC HEARINGS: None OLD BUSINESS: 8.1 CONSIDERATION OF PURCHASE OF IN-LINE HOCKEY RINKS -An in-line hockey facility in Chino known as the "Silo" recently went bankrupt and had to discontinue its operation. This facility had been used by teams from both Diamond Bar and Diamond Ranch High Schools to play league in-line hockey games. Players from these teams have requested that the City purchase these rinks so that they could be used at a future, undetermined site. The purchase of new rinks would cost $178,000 or more. Although the rinks are used, they are in good condition and may be available at a bargain price. If the rinks are purchased, they will need to be stored by the City until a location for their use is determined. Martha Bruske asked about the moving and continuing storage costs, where the City will store the material and where it will be set up. It appears that the City has already accepted these materials before Council has had an DECEMBER 21, 1999 PAGE 6 CITY COUNCIL opportunity to approve the purchase. The Council espouses regional issues but does not encourage or support regional facilities. Staff is behaving as if the City has acres and acres of ground and space anywhere it wants it all around the town and it appears the Council is trying to be all things to all people. She was opposed to the purchase of the rinks. Mark St. Amant believed that this is a great opportunity to provide an activity for the kids in D.B. Part of the floor is being stored at the Sheriffs Station and he was sure that there is room for the rest of the rink. The panels are glass and not plexiglass which means they stand up much better to use. The rink is in excellent condition. This is not a regulation sized rink. Other than The Pond's Bull Frog rink, which is in use only six months of the year, this rink is the only full sized court in So. Calif. and it is a much nicer court than other courts in existence within the immediate area. There are five good possibilities for location of this court: D.B.H.S., Diamond Ranch H. S., South Point Middle School, Chaparral and the cul-de-sac in front of the YMCA The rink can be placed over asphalt instead of concrete in order to save installation costs. The courts that CSD/Rose referred to as costing $55,000 are actually the 185 x 80 ft. courts. The used cost for this court would be slightly higher (approximately $5,000). Jeff Koontz suggested that the City offer more money. Allocate a higher contingency and allow staff to negotiate a deal. With the locations Mark St. Amant mentioned, park space would not be taken away. He asked if the City would rent out the court in order to help defray the court costs. MPT/Ansari responded to Martha Bruske that D.B. had no part in storing the materials at the Walnut Sheriffs Station and that this was not a "done deal." If the City buys this, it ought to have joint use agreements with the school districts. In response to MPT/Ansari, CM/Belanger indicated that D.B. has not discussed this matter with Pomona Unified School District. C/Huff supported proposing a maximum bid of $35,000; but he did not support proposing a contingency amount. In response to C/Herrera, CM/Belanger explained that the City twice traded surplus Proposition A Funds in the past six months, with the first trade funding the skate board park. A portion of the second trade will fund the Millennium event and a portion of those funds would also fund this purchase. C/Herrera stated that she would be in favor of authorizing $45,000 for the purchase of the rinks in order to take advantage of this opportunity. C/Chang concurred with C/Herrera. He would like the facility to be open air. DECEMBER 21, 1999 PAGE 7 CITY COUNCIL C/Huff cautioned fellow Council Members not to be over zealous in their attempt to acquire the rinks. He preferred staffs fiscally prudent recommendation. M/O'Connor asked if the equipment carries a warranty that would be passed along to the new owner. CM/Belanger said that he would assume the purchase would be an "as is" transaction. However, that question would be a part of the negotiated discussion with the owner of the material. Mark St. Amant said he spoke with Sport Court today and he was told that there is a warranty. However, he does not know if the warranty is transferable. The floor is 3'/ years old. Further, he indicated that $45,000 is a good price for both rinks. They are worth about $175,000 new. C/Chang moved, MPT/Ansari seconded, to allocate $45,000 (with a starting bid of $35,000) for purchase of the in-line hockey rink dasher board and flooring materials. Motion carried 3-2 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, MPT/Ansari, NOES: COUNCIL MEMBERS - Huff, M/O'Connor ABSENT: COUNCIL MEMBERS - None 8.2 APPOINTMENT OF COUNCIL REPRESENTATIVES TO THE DIAMOND BAR COMMUNITY FOUNDATION - Under the provisions of the Articles of Incorporation of the Diamond Bar Community Foundation, five members of the Board of Directors must be appointed by Council. The members must be residents of D.B. To date, four applications for appointment have been received and four other applications have been requested. In order to move this improvement part of the process along, Council should review the applications already received and encourage submittal of additional applications by other interested residents. The appointment of the five members by Council is an essential step in the board formation process. After the Council -appointed Board Members are appointed, the Council Member Board Member and the Parks and Recreation Commission Board Member, along with the five new Board Members, shall appoint the remaining four members of the foundation board. Council concurred to continue this matter to January 4, 2000 in an effort to collect more applications. 9. NEW BUSINESS: 9.1 AUTHORIZATION TO PURCHASE THE TELE -WORKS AUTOMATED CITIZENS INFORMATION SYSTEM (ACTS) - In support of Council's goal of DECEMBER 21, 1999 PAGE 8 CITY COUNCIL enhancing communications with the public, staff has been actively engaged in reviewing methods and systems that would assist in facilitating the communications/information process. Upon reviewing many of the most current and successful practices and systems that are available today (especially those that would be most beneficial to the residents of D. B.), staff has concluded that the Tele -Works Automated Citizen Information System (ACTS) would provide the highest level of customer service and convenience for both residents and businesses. Report presented by CMD/Nelson. Martha Bruske applauded the Council's goal of enhancing communications with the public. She believed that the City first needs to establish communications and community outreach. She asked if the system will replace staff members. She was concerned that the system may be just a new toy for City Hall and may benefit only City Hall. She recommended that this matter be studied further by Council and that the City's perceived method for polling residents be described. Al Rumpilla expressed concern that City On -Line is not being used to its full capacity. He would not like the Council to jump into something that has not been adequately studied. Don Gravdahl stated that, in his opinion, the City has not effectively marketed its current web site and did not support the purchase of this system C/Chang said he would like Council to invite the vendor to make a presentation. He would like to have more information about the system before making his decision. C/Herrera moved, C/Huff seconded, to authorize the use of AB2766 Air Quality Improvement Funds in the amount of $35,000 for purchase of the Tele -Works Automated Citizen Information System. This amount will provide the City with a base ACTS as well as additional enhanced features as outlined in the staff report. The balance of the authorized amount would be used for associated cost such as installation and maintenance of four phone lines. Motion carried 4-0-1 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS- None ABSTAIN: COUNCIL MEMBERS- Chang ABSENT: COUNCIL MEMBERS- None C/Herrera moved, C/Huff seconded, to add Call Out: Police/Neighborhood Watch Notification System in the amount of $5,975. Motion carried 3-1-1 by the following Roll Call vote: DECEMBER 21, 1999 PAGE 9 CITY COUNCIL AYES: COUNCIL MEMBERS - Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS - MPT/Ansari ABSTAIN: COUNCIL MEMBERS - Chang ABSENT: COUNCIL MEMBERS - None MPT/Ansari stated that she voted "no" to adding the Call Out feature at this time. She was not opposed to adding the Call Out feature at a later date after the initial system is up and running. 9.2 PRESENTATION OF NEW NEWSLETTER/RECREATION GUIDE BY STAFF - Presentation by CMD/Nelson and CSD/Rose. Council Members thanked staff for their efforts and expressed their favorable views of the new publication. Martha Bruske asked what has been built into this system in order for the public to communicate back with the City. 9.3 ORDINANCE NO. 14(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGULATING WHEELED TOYS ON PRIVATE PROPERTY - To facilitate the safe use of pedestrian walkways on private property, there is a need to prohibit wheeled toys (roller skates, skateboards, or any similar device). The utilization of wheeled toys on private property, where pedestrians are, creates conflict and an unsafe environment. The recommended Ordinance amends Chapter 10.28 of Title 10 of the D.B. Municipal Code to add new Sections 10.28.030, 10.28.040 and 10.28.050. These new Sections prohibit wheeled toys on any private property where a property owner elects to post a sign prohibiting roller blading, roller skating, skate boarding or similar activity. Martha Bruske asked why public property is not included in this ordinance. Who will enforce this ordinance and on what basis will enforcement be conducted. She agreed with the ordinance; however, it did not represent the City's residents. Sue Sisk expressed concern about enforcement. She indicated that although there is a bike helmet law, there is no enforcement. She would like to see the City take action again on 30 ft. trailers that are parked on residential streets. C/Herrera moved, C/Huff seconded, to approve first reading by title only and waive full reading of Ordinance No. 14(1999) Regulating Wheeled Toys on Private Property. Motion carried by the following Roll Call vote: DECEMBER 21, 1999 PAGE 10 CITY COUNCIL AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9.4 APPOINTMENT OF COUNCIL SUBCOMMITTEES. M/O'Connor submitted a written document indicating the following appointments: COMMITTEE California Contract Cities Association Chang Ansari California Joint Powers Insurance Authority O'Connor Ansari CLOUT Ansari Chang Foothill Transit Zone Huff O'Connor/Ansari Four -Corners Transportation Policy Commission Group Huff Chang Greater L.A. County Vector Control District MacBride Huff/O'Connor L.A. County Sanitation District No. 21 O'Connor Ansari L.A. County City Selection Committee O'Connor Ansari League of California Cities - L.A. County Division Herrera Chang San Gabriel Valley Council of Governments Herrera Huff San Gabriel Valley Economic Partnership of Commerce & Cities Ansari Herrera Southern California Association of Governments (SCAG) Chang Ansari Huff/O'Connor Tres Hermanos Conservation Authority Huff/Herrera Ansari Wildlife Corridor Conservation Authority (WCCA) O'Connor Huff Wildlife Corridor Conservation Authority Advisory Committee MacBrideWillkomm AD HOC COMMITTEES Finance Herrera/O'Connor Cable TV Franchise Chang/Herrera Census 2000 O'Connor/Chang Chamber of Commerce Liaison Chang/Ansari City Anniversary Liaison Ansari City Council Goals/City Manager Evaluation O'Connor/Ansari City On -Line Technical Huff(O'Connor Code Enforcement Chang/O'Connor Community/Civic Center Task Force Huff/O'Connor Diamond Bar Community Foundation O'Connor Economic Development O'Connor/Ansari Lanterman Expansion Herrera/Huff Legislative Herrera/Chang PUSD/City Chang/O'Connor Redevelopment Huff/Chang Senior Citizen Liaison Ansari/Herrera Sister City Ansari/Herrera Solid Waste Huff/O'Connor Sphere of Influence/Annexation Chang/O'Connor Water Policy Ansari WVUSD/City Herrera/Huff DECEMBER 21, 1999 PAGE 11 CITY COUNCIL 9.5 ADDING SECTION 2(h) TO THE CITY COUNCIL/EMPLOYEE EXPENSE POLICY - On December 5, 1989, the City Council/Employee Expense Policy was established. This amendment would add Section 2(h) of that policy to allow Council Members to be reimbursed for the utilization and maintenance of private automobiles for City -related business. CM/Belanger pointed out that the suggested policy should be amended to add back in the sentences that were deleted. C/Herrera moved, C/Huff seconded, to add Section 2(h) and restore the areas inadvertently deleted to the City Council/Employee Expense Policy effective December 1, 1999. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9.6 ORDINANCE NO. 9A(1989)- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING ORDINANCE NO. 9(1989) ESTABLISHING SALARIES FOR MEMBERS OF THE CITY COUNCIL - City Council salaries were established at the time of incorporation pursuant to California Government Code Section 36516 with the adoption of Ordinance No. 9(1989). The following corrections/changes to the Ordinance are necessary: First, Section 2 needs to be amended to accurately reflect the City's population (58,300). Second, Section 3 needs to be amended in order to increase the compensation amount from $500/month to $525/month for City Council Members. Currently, Section 3 of Ordinance No. 9(1989) states that "Each member of the City Council shall receive as salary the sum of $500 per month, as prescribed in Section 46516 of the Government Code of the State for cities in the 50,000 to 75,000 population group." Since incorporation, Council Members' compensation has not been adjusted. Martha Bruske spoke in opposition to this ordinance and stated that she favored merit raises. Al Rumpilla spoke in opposition to this ordinance. Orien Pagan commended Council Members for their time and hard work and recommended adoption of the ordinance. C/Huff moved, C/Herrera seconded, to approve first reading by title only and waive full reading of Ordinance No. 9A(1989). The increase would not be effective until 2001. Motion carried by the following Roll Call vote: DECEMBER 21, 1999 PAGE 12 CITY COUNCIL AYES: NOES: ABSENT COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor COUNCIL MEMBERS - MPT/Ansari COUNCIL MEMBERS - None 9.7 RESOLUTION NO. 90-75A: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 90-75 ESTABLISHING COMPENSATION FOR CITY COMMISSIONERS/ COMMITTEE MEMBERS - Ordinance Nos. 24 (1989), 25A(1989), as amended, and 28(1989) provided for, among other things, the establishment of compensation payable to City Commissioners/Committee Members for attendance at Commission/Committee Meetings. These Ordinances provide that compensation for City Commissioners/Committee Members shall be established by Resolution. Specifically, Commissioners' /Committee Members' salaries were established on September 4, 1990, with adoption of Resolution No. 90-75. Since adoption of Resolution No. 90-75, Commissioners'/Committee Members' compensation has not been adjusted. Resolution No. 90-75A increases each Commissioners'/Committee Members' compensation by $5 per meeting (with a maximum of $15 more per month). MPT/Ansari moved, C/Herrera seconded, to adopt Resolution No. 90-75A Amending Resolution No. 90-75 Establishing Compensation for City Commissioners/Committee Members. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY MEETING: M/O'Connor recessed the City Council Meeting to the Redevelopment Agency at 9:40 P.M. RECONVENE CITY COUNCIL MEETING: M/O'Connor reconvened the City Council Meeting at 9:50 p.m. 10. COUNCIL SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: 10.1 STATUS OF LANTERMAN DEVELOPMENT CENTER'S PROPOSED FORENSIC CONFINEMENT COMPOUND PROJECT. M/O'Connor recused herself from discussion of this matter, passed the gavel to MPT/Ansari and left the dais. CM/Belanger stated that the requested signed notice of recission related to DECEMBER 21, 1999 PAGE 13 CITY COUNCIL the mitigated negative declaration as well as the behaviorally challenged project expansion at Lanterman had not been received. The State was notified that failure to receive the expressed recission would result in the City filing a notice of appeal. Accordingly, the City has filed a Notice of Appeal and that litigation is proceeding. C/Herrera stated she is pleased that the City's new newsletter includes a Lanterman update. Martha Bruske said that residents should demand a full accounting of monies spent toward the Lanterman matter. She asked the Council to stop the Lanterman issue and make every attempt to heal the community. Sue Sisk expressed concern about the placement of this matter on tonight's agenda. Residents have observed construction vehicles entering and exiting the grounds. She requested information regarding what is occurring at Lanterman and there has been no response. According to a Lanterman employee, severe behavioral patients are currently located at the facility. She and other community members continue to be concerned that the State is proposing to place 128 severe behavioral patients at Lanterman. According to a recent publication, the State has no intention of forming an advisory committee to study where patients should be located and that any idea of such a committee was a result of miscommunication. C/Herrera indicated to Sue Sisk that the City has not received a response from Clifford Allenby regarding a meeting with the Advisory Committee. Darla Farrell said she lives across the street from Lanterman and will continue to be concerned about the facility. She was also concerned that the City will agree to a negotiated compromise. CM/Belanger indicated that the City's settlement agreement terms would be that the State sign a Notice of Recission of the mitigated negative Declaration, which would effectively end the case. Grace MacBride said that the City is losing 1/5th of the talent when M/O'Connor is required to leave the meeting. She was led to believe that the City Attorney told her she could remain in the room if the matter was presented as a subcommittee report. ACA/Steele stated he advised the Mayor not to participate in any matter relating to the Lanterman project based upon previous advice given to her from his office with respect to a possible conflict of interest. Jeff Koontz thanked Lanterman for sponsoring a toy drive, which realized gifts for about 95 children and 45 adults as well as a number of seniors. DECEMBER 21, 1999 PAGE 14 CITY COUNCIL M/O'Connor returned to the dais. 10.2 COUNCIL CONSIDERATION OF REMAINING SOLID WASTE TASK FORCE RECOMMENDATION - The Solid Waste Subcommittee routinely meets to discuss various issues concerning solid waste management and recycling. While the City has received formal approval of its AB 939 finding by the Integrated Waste Management Board that the City has made a good faith effort, the level of diversion was relatively low, confirming the concern of City Council in 1998 that much more needed to be done to reach 50% diversion by the year 2000. Martha Bruske supported the concept of a single service provider with the provider serving a street only one day per week. Don Gravdahl favored an open permit system with competitive bidding. C/Herrera moved, MPT/Ansari seconded, to direct staff to prepare a full report on the merits of a single service provider system within the framework of the recently enacted solid waste and recycling code modifications versus maintaining an open permit system as currently employed. This report should address Council's options, time lines, and other information needed for the Council to make a determination on the remaining Task Force recommendations. The report will be included in the Council agenda of January 4, 2000. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 11. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS (cont'd): C/Herrera stated that the City will continue to be vigilant with respect to Lanterman and the State's intention for this facility. She wished everyone a happy holiday and said she looked forward to the Millennium Celebration. C/Huff reported that at the last COG meeting, the members voted for the group's representative to the Mountains and Rivers Conservancy. Laura Blakely will represent the Mountains portion and Maggie Clarke will represent the Rivers portion. The Tres Hermanos Conservation Authority voted Monday to bring the City of Industry into the group as an ex -officio member. He wished everyone a safe and happy holiday and invited residents to participate in the Millennium Celebration. C/Chang thanked staff for the fine Christmas party. On Tuesday, December 14, he visited the Senior Center on behalf of the Council and attended the Volunteer Patrol gathering. He wished everyone a very happy holiday. He asked that tonight's DECEMBER 21, 1999 PAGE 15 CITY COUNCIL meeting be adjourned in honor of the Venezuelan flood victims. He suggested that a letter be sent to the Counsel General's office in L.A. conveying the City's condolences. MPT/Ansari said she put 787 miles on her car this month attending committee and subcommittee meetings. She responded to a public speaker's question regarding what the Council has done by explaining what the City has accomplished on behalf of the City during 1999 and how this Council has actively promoted legislation that positively affects D.B. Council and staff have been very responsive to citizen's concerns. She wished all citizens a happy holiday of their faith and a happy millennium. She asked that tonight's meeting also be adjourned in memory of Beth Gardenshier who passed away this month at the age of 88. She was one of the original founders of the local Senior Citizen's group and was a 37 year resident of the community. M/O'Connor stated that tonight's meeting will be re -broadcast on December 28 instead of on Christmas Day. On December 9, she attended the 11th Anniversary Celebration meeting. The celebration will be held on April 9, 2000. The Chamber of Commerce is planning a Casino Night on the night before the event. If there are any non-profit organizations that would like to be involved in the celebration, please call the City. She also attended the Chamber's Legislative Breakfast on that day. On December 10, she participated in the Millennium Celebration meeting. There are many fun events planned and she encouraged residents to participate in the event. Shuttle stops are scheduled for Peterson Park, Country Suites Hotel and on Brea Canyon Road across from the high school. On December 12, she attended the Kiwanis fund-raiser for the "Pilot a Child" program at the Country Hills Towne Center. On December 13, she and C/Chang attended the Industry Manufacturers Council executive lunch. The City Manager Subcommittee met to go over the evaluation, which was presented to the City Manager today. On December 14, McDonald's held their Grand Opening at 11:00 a.m. She encouraged residents to support this new business. The Chamber of Commerce Christmas Mixer was well attended. On December 15, the Solid Waste Subcommittee met to discuss its proposal for tonight's agenda. She attended the Volunteer Patrol's Christmas Party. She and MPT/Ansari attended the Contract Cities meeting during which they viewed floats being prepared for the Rose Parade. On December 16, Assemblyman Pacheco held a Christmas Party, which Council Members attended. On December 17, the Finance Committee and the Millennium Celebration Committee met. This morning, she attended the Chamber of Commerce Board Meeting. She congratulated D.B.H.S. on their CIF championship. The reason she voted "NO" on Item 8.1 regarding the hockey rink, was because she agreed with C/Huff that the City should not reveal its hand prior to negotiations. Even though she would like a hockey rink available for the City's youth, she felt that a special meeting to consider offering a higher bid, if necessary, would have been a preferred option. She encouraged everyone to drive through the residential neighborhoods and view the holiday lights. DECEMBER 21, 1999 PAGE 16 CITY COUNCIL 12. ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 10:43 p.m. in memory of the victims of the flooding in Venezuela and directed staff to send a letter to the Consulate General in Los Angeles conveying the City's condolences. The meeting was also adjourned in memory of Beth Gardenshier. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE CITY COUNCIL Ap REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 4, 2000 CLOSED SESSION: 5:00 p.m., Room CC -8, South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar. 1) GOVERNMENT CODE SECTION 54957: City Manager Performance Evaluation. 2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: California Government Code Section 54954.5: Amrut Patel, et al, versus City of Diamond Bar. CA/Jenkins reported that, during the Closed Session, Council met to discuss the performance of the City Manager and the Patel litigation and that there were no reportable actions taken. 2. CALL TO ORDER: Mayor O'Connor called the meeting to order at 6:32 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Wen Chang. INVOCATION: The Invocation was given by Rex Wolins, Associate Pastor, Diamond Canyon Christian Church. APPROVAL OF AGENDA: As presented. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presented City Tile to former Walnut Valley Unified School District Member Christine McPeak. 3.2 Presented City Tile to former Mt. San Antonio Board of Trustee Member Dexter MacBride. 3.3 City Manager Report and Recommendations - CM/Belanger reported on a letter received on December 28, 1999 from Clifford Allenby, Director of JANUARY 4, 2000 PAGE 2 CITY COUNCIL Developmental Services for the State of California, which stated that changes or new projects for the Lanterman Developmental Center would be processed under the requirements of the California Environmental Act. The City will continue to pursue its appeal to have the Mitigated Negative Declaration set aside by the Court of Appeals. 4. PUBLIC COMMENTS: Richard Toombs gave a video tape presentation in support of installation of a "pooch park" at one of the City's parks. Nicholas Matar, Owner of The Cigar Shop, thanked Council for the Millennium Celebration at the Country Hills Towne Center. The event brought attention to the stores that are available in the shopping center. Dave Reynolds thanked everyone involved in the median tree -planting project, which has given a nice facelift to the community. He appreciated Council's action with respect to his concern regarding hillside maintenance. Dr. Larry Rhodes supported installation of a pooch park - provided that the participating animals have been properly inoculated. Clyde Hennessee thanked the City's Engineering and Maintenance staff for their attention toward cleaning up the City. Darla Farrell thanked former Mayor Chang, Council Members Herrera and Huff and staff for their assistance and support of the Lanterman issue during the past year. She asked if Clifford Allenby had responded to requests to meet with the Advisory Committee prior to January 10. Sue Sisk expressed concern about the change in leadership in the community and the placement of the Lanterman issue on the City Council agenda. She requested that copies of the Governor's proposed budget, which is due to be released on January 10, be obtained as soon as possible for review. M/O'Connor responded that any City Council Member may place an item on the agenda. And because she has a conflict of interest with the Lanterman issue, she has no control over whether the item is placed or where the item is placed on the agenda. She stated that there are four Council Members committed to dealing with the Lanterman issue on an ongoing basis. With respect to communication from Mr. Allenby or his office regarding a meeting relating to the budget, CM/Belanger responded that the City has not received any communication. Staff will contact Mr. Allenby's office later in the week to inquire about his availability since he made a commitment to meet with C/Herrera and C/Huff as well as community members, prior to submittal of the department's recommendations to the Governor for the budget. JANUARY 4, 2000 PAGE 3 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY TREE RECYCLING - Through January 15, 2000 - Recycling of holiday trees through your disposal company. 5.2 PLANNING COMMISSION - January 11, 2000 - 7:00 p.m. - SCAQMD Auditorium, 21865 E. Copley 5.3 TRAFFIC & TRANSPORTATION COMMISSION - January 13, 2000 - 7:00 p.m., Room CC -2, SCAQMD Headquarters Building, 21865 E. Copley Drive. 5.4 CITY COUNCIL MEETING - January 18, 2000 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Drive. 6. CONSENT CALENDAR: C/Huff moved, MPT/Ansari seconded, to approve the Consent Calendar. Motion carried by the following Roll vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of November 23, 1999. 6.2 APPROVED VOUCHER REGISTER - dated January 4, 2000 in the amount of $1,426,811.83. M/O'Connor recused herself from approval of the following voucher register items due to potential conflict of interest related to the Lanterman Developmental Center's Proposed Forensic Confinement Compound Project: P.O. 8877 for $37.71; P.O. A8840 for $1,440; P.O. 9009 for $212. and P.O. 883 for $9.98. 6.3 ACCEPTANCE OF LORBEER MIDDLE SCHOOL BALL FIELD LIGHTING PROJECT - accepted the work completed by D&J Foothill Electrical Contractor; directed staff to file the Notice of Completion, and directed staff to release the 10% retention of $17,295.13 to the contractor 35 days after the Notice of Completion is filed. 6.4 AWARDED CONTRACT FOR DESIGN OF LANDSCAPING IMPROVEMENTS FOR THREE MEDIANS ON GOLDEN SPRINGS DRIVE - to Hirsch & Assoc. in the amount of $8,400 plus a contingency of $3,600 for reimbursables and soils analysis, for a total authorization not to exceed $22,000 and directed staff to allocate $22,000 from LLAD #38 reserves for the project. JANUARY 4, 2000 PAGE 4 CITY COUNCIL 6.5 AWARDED CONTRACT FOR DEVELOPMENT OF TRAILS AND BICYCLE ROUTES MASTER PLAN - to the Roth Group in the amount of $48,500. 6.6 APPROVED SECOND READING OF ORDINANCE NO. 14(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGULATING WHEELED TOYS ON PRIVATE PROPERTY - Approved second reading by title only, waived full reading and adopted Ordinance No. 14(1999). 6.7 APPROVED SECOND READING OF ORDINANCE NO. 9A(1989): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING ORDINANCE NO. 9(1989) ESTABLISHING SALARIES FOR MEMBERS OF THE CITY COUNCIL - approved second reading by title only, waived full reading and adopted Ordinance No. 9A(1989). 6.8 AWARDED CONTRACT FOR THE DESIGN OF ADA IMPROVEMENTS AT SYCAMORE CANYON PARK - to Hirsch & Assoc. in an amount not to exceed $25,000 and allocated an additional $5,000 in CDBG funds for the project, for a total allocation of $25,000. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 SOLID WASTE AND RECYCLING COLLECTION - The report addresses Council's request that staff provide information on the pros and cons of a single service provider system within the framework of the recently enacted solid waste and recycling code modifications versus maintaining an open permit system as currently employed. A description of the options, pros and cons of open market versus exclusive arrangements, analogous implementation schedules and other information (e.g., rate impacts, diversion potential, environmental effects) needed by Council to make a determination is included. Tommy Ozoonian, Director of Sales & Marketing, Athens Services, stated that his company is open to negotiations and would be very interested in participating in the bid process. He indicated that his company is able to meet AB939 goals and would offer the city indemnification against AB939. His company uses a two container system - one for yard waste, and one for everything else, which is simple and cost effective. He presented a video and written materials to Council Members for their perusal. He invited Council Members, staff members and interested citizens to tour the company's materials recovery facility. Dave Reynolds commended J. Michael Huls and staff members on an JANUARY 4, 2000 PAGE 5 CITY COUNCIL Council. He asked if the Waste Management of today is the same company that was doing business in the city five years ago as a result of the merger. He believed that there are fundamental arguments on economies of scale with respect to a single hauler. However, he also believed that it is only beneficial if arrived at through the competitive process. He would like the City to require that the bids be realistic and have the haulers disclose information regarding their cost basis for bids. While he agreed with the single provider concept for residential, the program for multi family may need to be kept open to multiple providers. Ron Saidana, Executive Director, California Disposal Association, spoke in support of a multi -hauler system. Mike Dye, Universal Waste Systems, Pomona, said his company looked forward to working with the City in enacting a solid waste collection system that best serves the city, residential and commercial customers and participating haulers. Clyde Hennessee said that Waste Management had always been responsive. If the City decides on a single hauler system, he would prefer that the contract be awarded to Waste Management. Dave Perez, Valley Vista Services, said that his company is ready to provide service to the City no matter what method the Council chooses. C/Huff moved, C/Herrera seconded, to direct staff to prepare bid specifications and revise options contained within the staff report and direct the City Attorney to complete his written opinion on the 5 year discontinuation issue for the February 1, 2000 City Council meeting. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Council Meeting to the Redevelopment Agency at 7:55 p.m. RECONVENE CITY COUNCIL MEETING: M/O'Connor reconvened the City Council Meeting at 7:56 p.m. 10. COUNCIL SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: C/Chang said that the past two weeks had been very peaceful JANUARY 4, 2000 PAGE 6 CITY COUNCIL and quiet. He and his family enjoyed the Millennium Celebration. Staff, Sheriffs Department and community members worked very hard to provide the community with a successful event. He wished everyone a happy New Year. C/Herrera stated that no matter where the issue of Lanterman occurs in any meeting agenda, it will continue to be a topic of concern and focus for the City Council. Clifford Allenby has not committed to meeting with the City prior to January 10; however, Council will continue to pursue this matter in an effort to obtain his commitment. In addition, Council will continue to remain vigilant with respect to any future plans for Lanterman Developmental Center. She thanked staff for their fine efforts toward the success of the Millennium Celebration. The event was well attended by appreciative residents. C/Huff hoped that everyone had a great holiday season. He wished everyone a happy New Year and millennium. C/Ansari said that it is very nice to receive telephone calls from citizens who appreciate a successful event such as the Millennium Celebration. She believed that the event was a success. She thanked Sgt. Flannery, Deputy Perkins and Deputy St. Amant for their participation. She thanked the City's staff and committee members who were involved with this celebration. She asked that tonight's meeting be adjourned in memory of Ann Craig, who passed away on New Year's Eve at the age of 87. She was an active member of the senior citizen's organization. M/O'Connor stated that she attended her first sanitation district meeting on December 22, which was an eye-opening event. She echoed fellow Council Member's comments regarding the Millennium Celebration. Although a couple of Council Members were concerned about the monies spent on the event, she believed it was money well spent. Several thousand people attended the event. Kudos to staff and, in particular, to CSD/Rose and CSC/Olivas, who worked countless hours to assure a successful event. Many volunteers and staff members worked during their holiday. She commended the Sheriffs Department for their attention to the safety of the City. She also thanked the vendors who provided food and entertainment and the rental company that provided the tents and tables. She said she received many favorable comments about the professional atmosphere of the party. 12. ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 8:05 p.m. in memory of Ann Craig and past Assembly Member Bill Lancaster. ATTEST: Mayor LYNDA BURGESS, City Clerk 6-7, 1r"- CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor O'Connor and CCouncilmember Herrera FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, January 18, 2000 DATE: January 12, 2000 Attached is the Voucher Register dated January 18, 2000. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. The attachet listing of reviewed, approved' and hereby allowed from the CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL vouchers dated January 18, 2000 have been recommended for payment. Payments are following funds in these amountE� APPRDVEG BY� .Y Linda V-7 Director Deborah H. 0 connor Mayor --- 1-44 Ca~ol Herrera Co�ncil/oemb�r PREPAlD �OUCHERS TOTAL FUND DESCRIPTION 0q4 qq 120,451.16 220.546^15 001 GE�ERAL FUND q1 ' ^ 34 337 46 34 337^46 , 112 PROF A - TRANSIT WW',^ 0O ~'`-- , 98.8� q8 86 118 AIR QLTY IMPR M(AB2766) .�0 31^50 31.50 126 CITIZENS OPT -PUBLIC SFrY ^00 �6,814�45 6 814^45 , ' 141 LLAT- #41 FL�D - ^ 00 359 754'31 359 754 31 , . 2�0 CAPI7AL IMPROV/PROJ F�ND . C0 , APPRDVEG BY� .Y Linda V-7 Director Deborah H. 0 connor Mayor --- 1-44 Ca~ol Herrera Co�ncil/oemb�r CITY OF DIAMOND FAR RUN DATE: 01/13/2000 14:49:11 VOUCHER REGISTER PAGE: 1 DUE THRU: 01/18/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE CESCRIP'TTON AMOUNT DATE CHECK A-1 EQUIPMENT RENTALS 0015350-42354-- 9504 200555.002' ED ';,NT'- - MELLENIUM PRTf 6,00O.Cio 01/18/2000 35671 TOTAL PREPAIDS 6 [!00.00 TOTA!- VOUCHERS TOTAL DUE VENDOR 6,000.00 - AJAX SIGN GRAPHICS INC 0'1469� -412'00-- •:25=' v' i4 REPLACE EMP'-, NAMEPLTS 13.01 TOTAL PREPAI'?S .00 TOTAL VOUCHERS 2•01 TOTAL DUE VENDOR y 13.01 AMERICAN CLASSIC SANITATION .r Lr.c 0015!50-42.;54-- n-r- �:'; t': c./r-!G ut F h'T' i1 t M "�' F ,�/i .... PRT RN 'Lcl-MILLNI; VEL_ Gin AA ca., ,rt TOTAL PREPAIDS O{ TOTAL VOUCHER'S TOTAL DUE VENDOR 9,68' 64 [M'-pjrl}'.t= COMP EC--CARTRIDGES 571.9, 7 47_: COMP EO - CAR R1=!GtS .'4.4 TOTAL PREPAIDS, .00 TOTAL V000HERS L.au TOTAL r DUE r•,'�NC!OR 626.9:: ^.Cr:� •,_-e.'1- �w!Dt R'I `r�hfT _— !,7f:-;_ .iv...: 44:.. 94r! - ---. TEMPSVC;-r:./_*' FIK W. 12.,i1=_ 14 ._;: TEMP SVCS-PLNN WK 111/9 c1.00 TOTAL PREF'AInc 0r, TOTAL ' 1OUCfHCR` 707AL DUE VENCD!" L2_'.; :' Y4::'-u4% EMERG PREF' SVCS- IE'_ ='", 1,240.00 TOTAL FFE-PAIDS .00 ?`�T4:_ s OU uERE • 240.0•`.; Tfl?!11 ^.I '.CLt;'CR, Tfj ;R i Alu PH CHARGES - LONG DISI 455.32' PH CHhRGES - LONG DIST TOTAL PREPAIDS .00 TOTAL VOUCHERS, 474.67 TOTAL DUE VENDOR 474.67 CITY OF DIAMOND BAR RUN DATE: 01/13/2000 14:49:11 VOUCHER REGISTER PAGE: 2 DUE THRU: 01/18/'2000 PREPAID FUND/SECT-ACCT-PROSECT-ACCT: FO # INVOICE DESCRIPTION AMOUNT DATE CHECK ATk.T WIRELESS pi; 0014010-42125-- _-- 12= 0014000-422,125— CELL CHRG - GENERAL 46.84 1264411-4212_, - CELL CHRG - SHERIFF 31.50 = CELL CHRG - DENERAL 47•'1 f)O14f�?f!-421 'S-- CELL CHRiG - GENERAL �., ' „ = 4212, CELL CHRG - YLNTR PATROL 64,05 •00! 0014030-42125-- 001403t'-42'125-- CELL CHRG - CITY MANAGER 55,07 TOTAL PREPAID5 •Oi' TOTAL VOUCHERS - 2" "-' .16 TOTAL C,UE VEND-r''2^` • 16: WHENc `E'NVICEE. 'X.5_10-4__01-- SEPT qn STREET SWEEFihESVCS-SEPT 9,508.44 t'.44 C N°L7 SV -NOV `�5:, yTREE'SWEEFINO TOTAL PR-FAIDE TOTAL VOUCHERS 1L E'f'l 7f TOTAL DUE VENDOR' 1= '-..7.70 BEST LIE- TING C;"'5_`28-4;-'10_- 944:' 1 ELCTRCL SVCS-SUNt"TRUG P't::. 1,0{%;•'.2i Y TOTAL F'REPAIDo t}0 TOTA.- `.'"'J"HIRE 1 000.2': TOTAL Dt-' VEHI'OF 1,000,26 u."_- - ---" f-PAR'MAINT S: 7.24F._P�r 1 TOTAL PREFAIDS .00 TOTAL 'dOUCHERS 71.24 TOTAL DUE VENDOR ?1•24 RECREATION OCFUM'D �li,fllt TOTAL PF:EPAIDS .00 TOTP,' V j!1,CuE _: 80,00 _ TOTAL M0 . _ : DUE IF' H 4- 25 -- Ti _ �} .�.J F r, SVCS - FPI.J4,47 t= ----..-_.!' TOT`!L PREPf;TD5 TOTAL ."JCHEFI 5, r,r1 1(16 . m;-Th.- Tn;r 44 '.:'' Th..R'1O i A IMS T LL-PANTERP. �5.,w -oma P": PI ; iL TOTAL VOUCHERS ,`:,.00 E _ PsDC T TA'uE 365. 0 0 CITY OF DIAMOND BAR RUN DATE: 01/13/2000 14:49:11 VOUCHER REGISTER PAGE: 3 DUE THRU: 01/18/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT POR INVOICE DESCRIPTION AMOUNT DATE CHECV. CITY OF BREA 0015'350-41200-- 929 7 SUPPLIES - RECREATION 795.41 TOTAL PREPAIDS •001 TOTAL VOUCHERS 2,795.01 TOTAL DUE VENDOR-,7`'S•f?i CABLING SYSTEM WAREHOUSE 955070 COMA' CABLES-P/WORKS __,28 TOTAL RREPAID'S .010 TOTAL VOUCHERS --•:`= TOTAL DI;E VENDOR; y L�•-= CALIFORNIA POLITICAL WEE:: 00144090-42:'0-- SU6CRPTN RENEWAL -1 YR 90.00 TOTAL P'REPAIDS .Ofd TOTAL VOUCHERS 90.00 TOTAL DUE VENDOR 90.00 COCA OCA Oii4?i0-4'2c;t?-- COCA CONF-BELANGERI/10-12 20?1.O i 01/18/2000 35678 001401x-42330-- COCA CONF-CHANG 1/10-12 200.00 01!18;2000 35671 0"14010-42:30-- CCCA CONF-ANSARI/HUFF 400.00 01/18/'200.? 35674 TOTAL FRCtPAIDS j00.00 O 0 ER=: TOTAL rJJHR. q- .0 7 OTAuuTI �_ �'_ O j RECREATION R:EFUNE i:_ .0 ! TOTAL PREPw I DQ, .00 TOT, AL I CIO TOTAL DUE VENDOR: 13.00 4'`_`' RL �.� �jnk. F RL! 15,000 TiOTP PREFAIDS ,fYlt TCTAL VuJ=HERE i c •= = TniTA `:L:c "RPORAT' ON. D 1`_'_x'_415'= JNFRr,, RNTL-W' i2;'22: -P's .'.50 11 N-°!V?R''S SURE;; `5r�'- 41r- :IPd. t,f Rh.}? �.t -�4:'� I4.`_' '- " r`4r:, Up'1 �' .: C•.IitL JV'L-Wi!'-_ 14•`2 -10-421 cra,?t-'ie.f�t:;ri r f 4 NVI r T! �'^, 1+''>if;f Ea,iROdMN � CH.. -W., - 5,00 T0TA_ rRE°A,IL'S c,,. ,OTA; 10. U=HER' ; 5-:.04 TOTA;- DUE VENDOR; 51_,.04 '-'r- _ES LTH. C {It;l_4r;"r;-4�1 "_?-' ::: _ 1:.•_ _ JU`...lEe - COr�Et t:E,.-'`i Tu AL P EPA.1DS nTA %!rn'HE 6 Gr TOTAL DUE 'VENDOR, 66.85 PAGE: 4 PREPAID DATE CHECK 839.44 .00 8;_9.44 2,29.44 4,074.0-3 .00 4,074.00 4,074.00 54.00 .00 54.GC 54.00 1., :. �11,'_ 250 , .00 `50 84 250.^4 59. GG , 00 519. GC, CITY OF DIAMOND RAR RUN DATE: 01/13/2000 14:44:11 VOUCHER REGISTER DUE THRU: 01/13/20)o FUNDSECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT COMMUNIT' INDUSTRIES 0015552-45521-- y4_ 1/1/2000 LITTER ABATEMENT -DEC 44 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR CONRAD & ASSOCIATES 0014050-44010-- -4034A E''O PROF, SVCS. -AUDITING TOTAL PREPAIDS TOT:A_ VOUCHERS TOTAL I!UE VENDOR A CO".�U"jJI 001-34740-- 34:i`.RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR SHELL" COY; RECREATION REFUNL TCTAI F'REFAII-!5 TOTAL VOUL'HERS TOTAL DUE VENDOR CRYSTAL GRAPHICS !40'7'5-4622't--_... COMP EC-F'O4iER: F'DIhiT SFTWR TOTAL pq{F'A T "5 Tu!FL VOU_HERS TOTAL. L!i E VENDOR ';!?-:;'4;'-- RECREATIDPi REFUND, T .h =f'E ?DiTA'�F'A.DLI OTA' DUE VENIDR PAGE: 4 PREPAID DATE CHECK 839.44 .00 8;_9.44 2,29.44 4,074.0-3 .00 4,074.00 4,074.00 54.00 .00 54.GC 54.00 1., :. �11,'_ 250 , .00 `50 84 250.^4 59. GG , 00 519. GC, 14 . nq TOTAL 'v'OJCHEF;c TOTAL L:!E VENDOR `,PROL IiCA��.fjc� CITY OF DIAMOND BAR RUN DATE: 01/13/2000 14:49:11 VOLEHER REGISTER PAGE: 5 .:,-y_{, DUE THRU: 01/18/2000 PROF c;'i--CC' R iA MTG 12'121 240.00 1411.! C-4a!,iu,-- PREPAID FUNDr'SECT-ACCT-PRO_(ECT-RCCT p0 # INVOICE DESCRIPTION AMOUNT DATE CHEU-. DU ENGINEERING trt l�: F'C9_ AF 121 001-23i�1i?-- 9'aF'LPtG-i?4 PROF. SVCL - FF'L r7G-i_; qi 00i_2 lit-- 9'9FLNG-04 F'RCc. ct_;CS - FPL 99-30 4.`_+.00 ^411",0{? Sk'7- - FPL 99-24 °9PLNu-04 FRO'". .•.i_., 9i?,!?i? _. C,irl-3t)ll?-- 99PLNG-04 FROF. S'CS - FF1,14-0 90.0 L tof;-- 99PLNG-04 PROF. SVCS - FPL 9•i-31 135.0" t! -- 99PLtifi-04 PROF. SVCS - FPL 99-39 9(11 99F'LNG-04 PROF, SVCS - FF'L 99-14 i;•pi; 001-2='11;1 it-- rr vF. SVC=, - FPI 99-2790.00 >� PLN�C;-04 PR F TOTAL ':'OUCHERc `+9PLNG-04 PRO: SVCS -FPL 99-2 yO+,Oc; ":10-- PROF. SVCS PPL 99-34— . l "Url fi, ''ST `! DUE )E T_ i�- ,_ 1,140 .0'. :+PLNG-Lt F'F,�: _:�-� FF: .. .. x, ":-_c;'�SC-- rac;c! N5-04 cer,F. S')Cc - FPL 99-17 99F'LNG-04 F'FCF, 5VCS - FF'L 99-36 90,00 �'! c!eL_ _ r -9-02 PROF. .. F 91",00 t' -PLN;_; -04 F'F.CF. JC:11: F'L -11 9 TOTAL PREPAIDS •Oit TOTAL VOi:!CHERc: r' T07 Al D"'t 1!CPm_R ra NI +E CUP4' CENTER. IN`'TRU70° PRTG t 4 ?i IN: TOTS - FRT- 14.05 IOTA' YOU-1wMtRE 1F, 5 TOTAL DUE VENDO^ 162.35 U12 I— 24417':1 REFILL T".(AL PREPAHIS, � .00 TOTA VOUCHERS 28.9.4 TION 14. 4 _ a5'y :: i},4!r,""+�'IR-RECPER:IOhy1r'W':.� Lw_-. . 3r'•: 14,J•_..Fjr: TOTAL PFEP�InS 00 14 . nq TOTAL 'v'OJCHEF;c TOTAL L:!E VENDOR `,PROL IiCA��.fjc� not An4rr44{?0' .:,-y_{, K PROF c;'i--CC' R iA MTG 12'121 240.00 1411.! C-4a!,iu,-- {t.: ItL;C r'iit.; PROF.VCS-SiWST MTG 7,1124 120,0(# �:, t_4400r: NO'. 5210- •.,-- trt l�: F'C9_ AF 121 PR!QF . SV -F' (C , AItM RVW 12;14 180.00 n PIR SVC-S/WST;CNL.RI!A8/ ^411",0{? - PROF SVCS -"UA MTG I0/--' 140.00 L tof;-- r+!)i?5 PC ARi1 91 PR c+ R I 'vC-, COMA! RJWll!'=' 1' (i,itit TOT=L PREP'AII''.- i,, TOTAL ':'OUCHERc 1,140,00 . l "Url fi, ''ST `! DUE )E T_ i�- ,_ 1,140 .0'. OF:IE"dT ATP', -,.1t: P, rtr f?il T11 Tri; %S �rERt n; jo ' CITY OF DIAMOND BAR RUW DATE: 01/13/2000 14;49:11 27�67U70 SUPP�IES'FIL: VOUCHER REGISTER PAGE; 6 OO1u095'42112-- 8929 955598 MA/B DUE THRU: 01/2-/2000 O��350'41203' 271671/7` FIU1 OEVELP T�� TOTS PREPAID FUND/SECT'ACCT'PROJECT-ACCT PO 0 INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAG MOBIL TOTAL V0UCHERS 0014440'41200'- DC 99 [8C PROPANE 27.28 0014090'42310-- DOE 99 FU[CITY MANAGER 86.16 0:1531V'4231O- DCE 99 FUE' rOMM SVCS 249.76 TOTAL PREPAlUS .00 TOTAL VOUCHERS 363.20 TOTAL DUE VENDOR 363.2O DIAMOND PAR PETTY CASH 00l409�'412O0- GEN GOVT SUPPLIES 21.24 00�4OYV 42325 GEN COVT MEETINGS ^-� ' Y8.16 0014O3V-42325- ClTY MGF MEETINGS 38.40 (`0140Y0'42125'^ DEN GDVT PHONE 26.6V 001 4990-4232..-- GEN GOol MTGS ' THC'A 001521O'42325' PLNG ' MEETINGS 15.VV �015350'41200- RECREATION SUPPLIES 10Y.97 VV14O90'412V�'' GEN GOVT SUPPLIES 7.02 o0\4V50-42325- FINANCE MTGS 15.00 0V14030'42325'' CITY MGR - wTGS 15.45 0014OYO-4212V'- 0[N GV] POSTAGE �.60 0V1409O'42325 GEN GOY -1 ' MEETINGS 31.V6 0015350'42325' RECREATION MTGS 4.43 0015350'42354'- MILLENNIUMc U PPLlES L3.Y3 001409O'4231V-' GEN GOVT - FUEL 5.V0 001531V'4120V- COMM SVCS ' SUPPLIES 37.87 0015551 42325- PUB W3 MEETINGS 15. 00 0014090'42395'' GEN GOVT ' MIS"' 41.68 N)14030-�i20V'- CITY MGR SUPPLIES 39.76 So1��0-42325' REC MEETINGS 43,26 TOTAL PREPAlDS .V0 TOTAL VOUCHERS 597.51 TOTAL DUE VENDOR 597.51 DIAMOND ' 7-EDE1ELOPMENT AGENC 00�-13150- ADVANCE TO RDA -01/1-8/2000 132j.00 01/18/2000 RDAO118 TOTAL PREPAIDS I.) TOTAL VOUCHERS ^00 7,7111 DUE ��D 130.V0 "IA�OND PHOTO O01535,'412J0- 27�67U70 SUPP�IES'FIL: TlNY TOTS 8,66 OO1u095'42112-- 8929 955598 MA/B COMM NEWS O��350'41203' 271671/7` FIU1 OEVELP T�� TOTS 23.84 ��Ai PREPHIOS ^»« TOTAL V0UCHERS TOTAL DUE 'VENDOR 2CV'8� 0V\4O�5-42121- 955554 MAI_ SoCS-REC BROCHUkE 29�.65 TOTAL FRBAl� .of, TOTALVOUCHERZ: 20-7.4.� TOTAL DU[ Y[NDOR 297.65 . CITY OFDIAMOND BAF' RUN DATE: 01/13/2000 14!49m11 VOUCHER REGISTER PAG[: 7 DUE THRU: PREPAID FL'N0/S[cT-ACCT'PROJECT ACCT PO # INVOICE DESCRIPTlON AMOUNT DATE C*[[x ROSANN DRULlAS 001'34740-- 34461ATION REFUND 59,00 TOTAL PREPAlDG .V0 TUTAL VOUCHERS 59.00 TOTAL DUE VENDOR 59.00 E�CEL PAVlND COMPANY 250551O'46411 -13298-464\i w9157 97O3l� PROP SVC-5I1AVE 2C'4,6455.05 TOTAL PR[PAI0S .00 TOTAL VOUCHERS 264.645.05 TQTAL DU[ VENDOR ^— 264`645.05 SHERY FAN 001-34780— 34425 RECREATION REFUND 45.00 TOTAL PREPAlDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 FEDERAL ElPRESS O0l-23O12-' 78��4305 EXPRESS MAIL EN 94-065 11.73 00\4O90 4212V' 782094305 EXPRESS MAIL GENERAL 0014090'4212V EXPRESS MAIL -GENERAL 38.59 TOTAL P�9AlDS .VV T0AL VOUCHERS iV0.VV TPTAL DUE VENDOR 1100.00 S�0Y FOLEY 001-34780' 33223 RECREATION REFUND 15.VV TOTAL PREFlD5 .OV TOTAL VOU-DHERS 15.00 TOTAL DUE VENDOR 15.00 FOOD SYSTEMS INC. �0�4090-42325 8875 17843 MTG SUPPLl[' ,39 TDTAL PREPAIDS .00 TOTAL 10.39 774L 5iJE VENDGR 10.39 FDOTxTLL TRANSlT ZONE z125553'4 99 TRANSIT 5U8SlD4' DEC 99 981.06 ��25553-45535- 9507 12/\4/99 FOOTHIL� TRNST PASSES-�� 4,274.40 TOTAL ;IF..,. .00 TOTA 5,255.46 TOTAL DUE VEK0OK 5.255.46 GR�FFITI CONTROL SYSTEMS V)\5558 45520 9024 03�299 GRAFFITI REMV— DEC 99 2,34O.00 FRElDS .0O ' TOTAL VOUCHEKS 2.340.0O TOTA- DUE VENDOK 340 .0W, CITY OF DIAMOND RAF. RUN DATE: 41/13/2006 14:49:11 VOUCHER REGISTER PAGE: 8 DUE THRU: 61/1812000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESOR1PTION AMOUNT DATE CHECK GRAND MOBIL 0015316-42316-- 7379 UEH MAINT-Pk:.S 284.34 TOTAL PREF'AIDS 00 TOTAL VOUCHERS 284•:4 TOTAL DUE VEND'DR 284.34 GRAPHICS UNITED ! 014` 15-4'::110-- ►345`• 7495 PRN T SVCS-UB COMM NEWS �t3!% •"r TOTAL FREF`AIDS .00 TOTAL 'VOUCHERS 2,030.85 TOTAL DUE VENDOR — 2,030.85 GTE CALIFORNIA 90971949117 PH. SVC 5 - R REAGAN PK 76 61 AC6 _f ; iNSTLLTN PH-HERITAGE Pt` t64.3{) n,_i4040-4212.-- G.r,:,.;,c:_:_:,: PH.S.CS MODEM C/CLE'; 42.43 {?614!;'"'`-421'25-- PH. SVCS-ECDN DVLP 3':.37 {,�,+ t r,_ t�.�-- 4 1•. 4::..._ PH. SVCS - MODEM CICNL 2c1."1 12.7°;, 4 .".. F'4. CS 8 MODEM Q8.8 421 5-- ' 0919?'l' PH. SVCS -GENERAL GOVT 2, 296.74 .= •, " ,-:__ acF='' ;1=" - PH. SVCS - MAPLE HILL Fh 6.'M TOTAL PREPAIDS (10 TOTAL VOUCHERS °11441.44 TOTAL iJUE VENDOR 3;441.49 1. LLQ 34557 RECREATIOP REFUNID 8=?•DO TOTAL F'REPAIDS .00 TOT=; VOUCHER, 80.00 TOTAL DUE VENDOR i!'°`: SL'FFLIES - MILLENNIUM. 16{) 47 -4__ -L S;''cPLiES - "1ILLENIUM CELE TDTPI FR. P"1I�` T:']T A'-.:ii_„`t ERS 647,95 TOTAL V01CHERS TOTAL D'S. FE C.- r.IM -FDO HIL! _Ot,r 4ij TOTAL PRE-r`AIDS {" TOTAL "OUCFERS J 7b.`.'2 TATA DUE II DOP 7`.K CITY OF DIAMOND BAR ErA- A:; RUN DATE: 01/13/2000 14:49:11 VOUCHER. REGISTEP PAGE: 9 DUE THRU; 01/18/2000 =- ---- PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK JENNIFER HUNG LEUnL AD - FFL -:- 001-34780-- 34341 RECREA71ON REFUND : 0.00 LEGAL AD TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,,200,1, TOTAL LUE ?Eltu•nr- HYATT REGENCY./SACRAMENTO - FPL 99 `? 78.00 -J-2 .� 0014030-42330-- CCCA HTL RSVP -CM i NITE 140.00 01/18/2000, 35680 348.0_: CCCA LEG IS— MtF_.:R:BP 824.40 01/1812000 35 E80 LEGAL A' TOTAL PREF'RIDS 474.40 TOTAL 'TOUCHERS - Fl 99-`_12 ?8.0{ TOTAL DUE VENDOF 974.40 ISLAND VALLEY DAILY P LLETIN - ErA- A:; FPL =- ---- EGAD AL FFA .- ,' I 5rcl,-- LEUnL AD - FFL -:- LEGAL AD - FF' 9°-?'_ LEGAL All - FPL 99 `? 78.00 -J-2 .� I LGAL A - DEV CSI AMNDMN+ 348.0_: LEGAL A' - FPL 99-24 1:;7.4:=: LEGAL AD - Fl 99-`_12 ?8.0{ LEGAL AD - FPL 0, - 4 2 78.00 TOTAL PREPAIDS .00 TOTAL VOUr;HERS 1 ,120.29 TOTAL DUE VENDOR; 1120 29 1 .>. X14;-- - - � -?4" FE- %ii'i? -- - ��. � ,. ^— $i!I E L y t F: LEH::c _ T 5-1 x;ji'. f. FEE '" ,4x5.7' 19,465.7 - TiThL F;�G'AIDS .04 TOTA_ TO! '.!0HER.S lc -,465.70 465.70 TrT AL CUE '.'ENrliiu. 1= , 4651 76 -' r JOE ::3uidSAL'vE5 ..:Ot< JAN •(',[ c��rc PR. SV:S-LEIi.,_l CI TI! CC . REF'RE_• _ IU T A— FRE FNT DC TOTAL VOUCHERS 3 000.00 TO- TAL L- VENDOR fl(IlJ,1111 E:N' j HARDWARE ? -;:'1'`}-4120)0-- OPERATING SU'r'PLS-NOV 15:1.8:= SUPPLIES - FANTERA 15.31 -4 it-- oJPP',E_ PETERSON 27 �; . _ EFr_S-LEC 5c' 21 _ CITY OF DIAMOND BAR RUN DATE, 0/13V2000 14'49^11 YDUCH8< REGISTER PAG[: lO DUE THRU: 01/18/2000 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK JAN KIM V01-34780— 33367 RECREAT|ON REFUND 80,00 TOTAL PREPAID'S .00 TOTAL VDUCHER5 80.00 TOTAL DUE VENDOR 8V.0S GEORGE KUB O01521V-441V0— ~ PLNN COMM MTG-11/9.23 �20.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12O.00 TOTAL DUE VENDOR ~-- - 120.00 LEAGUE OF CA ClTIES 0014010'42325-- MEM8RSHP MT-ANSARI.HERRER46.V0 V1/18/20O0 ��79 TOTAL PREPAlDS 46.00 TOTAL VOUCHERS .00 TOTAL DU[ VENDOR 46.00 'WINTER LEE 00l 347O0'' 34575 RECREATION REFUND 8V.00 T"TAL PREPAI"LIS .0O TOTAL VOUCHERS 8V.O0 TOTAL DUE VENDOR 80.0V LEWIS ENGRAVING INC 0014090-42113— 9O52 35351 EMGRVNG SVCS-TlLES 86.60 TDTAL PREPAl0S .00 TOTAL VOUCHERS 86,60 TOTAL DU[ VENDOR 86.6O LE�IS LAW PU8LISHING O014090-42320 _ �723J9 CA LABDR UPDATE 81,49 �OTAL PREPA]DS .0O TDT�L VOUCHERS 81.49 TOTAL r -'UE VENDOR 81'49 C|D LOP[Z O0l 34780'' 34�ZC RECR�ATlON REFUND 80.yo TDTAL PR[PAlDS .VV TO TaL ,VV TDT&L DUE VENDDR 8�.VV VlR3lN{A LOPEZ 0``�'3478V- - 34346 RECREA7lON REFUNU �0.V0 T-iTAL PREPAIDS rV/�L ;8UCHER� ,O0 8�.0O TOTuL DUE VE�CQR 80.00 LOS A�jELES [DU;T| |l25553-45535'' 95CO 12/14/99 �Tp PASSES DEC 99 64890 \125553'45533 p5C� l2/l4/99 TRANSlT SUBSIUY DEC 4041O TGTA^ PREP�IDS ,00 TOTAL ���CHERS \.O53.00 TOTAL DUE VENDOR 1.053.0O CITY OF DIAMOND PAR RUN DATE; 01/13/2000 14:49:11 VOUCHER REGISTEF PAGE: 11 DUE THRU: O1/18J?x!00 PREPAID FUND/c-ECT-ACCT-FR&iCT-ACC? PO # INVOICE CES-.-R'FT:ON AMOUNT DATE CFECK. M&M PRINTING 0014010-42110-- " " FRTG 5!'C -C: T`" CNCL 42.22 TOTAL PRIEFAIDS TOTAL VOUCKERS 42.22 MANHOLE ADJUSTING INC 2505510-4r�411-1;14'x'=-464i 1 .+IFi <430 SLURRY SEAL PROGRESS PM! 95,10' .2h TOTAL PREFAIUS .00 TOTAL VOUCHERS 95, 109. TOTAL DUE VENDOR �—�- '. ,109.26 MCV.ESSON SPARKLETTS WATER PRODUCTS 0014090-41200-- Q305 3220421-61 EU RNTL-DEC 99 STE 190 8.50 i i14 isi;-421$0-- ?C� 1444 i -E1 WATER °VCS -UEC 99 STE 190 42.50 TOTAL PREFAIDS •0c' TOTAL VOUCHERS 51.00 TOTAL DUE VENDOR 51.00 JOE MCMAIIUC 00i`=21t>-44100-- FLNN COMM MTG-11/'3 60.00 TOTAL F'REPAii CITY OF DIAMOND BAR RUN DATE: 01/13/2000 14:49:11 VOUCHER REGISTER PAGE: 12 DUE THRU: 111/18/2000 FUNDiSECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION PREPAII! AMOUNT DATE CHECk: MODERN OFFICE 0015210-46220-- 943? 94407-00 OFFICE FPNTP-BLDG to SFTY 464,26: 001'510-46220-- 94_;:' 44407-00 OFFICE FRNTP-PUB WRITS I,22>, 1 TOTA'_ PREPAIDS 01 TOTAL VOUCHERS 1,677.1}7 TOTAL DUE VENDOP 1,694.07 MICHELE MOFFITT 001-3478e0-- 3447_ RECREATICN F.'EF'JND 54,00 TOTAL PREPAIDS '00 TOTAL VDUCHEhS — 54.00: TOTAL IUE VENDOR 54.00 SUSAN NAvAMOTO 01-3 7=_;-- =,46:1`- RECREATION REFUNI! .8;,0+ TOTAL PREPAIDS .00 TOTAL VOUCHERS 180.00 TOTAL DUE VENDOR 80.00 -T EVEN G, INE Lr...ON -- PLNN COMM MTG-1114,23 120.01; TOTAL PREPAIDS00TOT""L VOUCHEP,E 120.00 TOTAL DUE VENDOR 120.0. �r T~! i G REFUND PF 79-65 FEE PLOT PLAN -170.00 vv DIM !ND VARIANCE FEE GEF 425.00 TOTAL PREPAID_ .00.1 TOTAL VOUCHERS 255 n TOTAL DUE VENDOR 255,00 [i' COPPNO ; '- ---' -- R- P-MILLENIUN, CELE 17.15 TnLrAL PREPAIDS CIE! TOTAL- V'J'_!CH EF'= 17.15 TOTA- DUE VENr,oR, DUE ��SaL�: L , aI,�C.CEEC .?C. �. PAYROL'� TF'ANS-:FCri_PF'1i1 �q ,/:'i(J,(}(i l)1/ 1`,'200-!! PP01 P'l LL TF" FF C _ `r': Til ALLW 1 000.0) ,1/18PF TOTAL PREPAID_: $l1 600.0'0 T` T , J;iJ. ERI: FiL 00 IOTA; DUE VENDOR ^ 1 600. 00 FG! e NE ME 'D IDER'; JACI:ETS-MI!LLENIUM CELE 1? . TOTAL PREPAIP.E- i}) TOTAL VOUCHER .,TAL DUE VENDOR i=1=.:, CITY OF DIAMOND BAR RUN DATE: 01/13/2000 14:49:11 VOUCHER REGISTER PAGE: 13 DUE THRU: 0111':/2000 PREPAID FUND/SECT-ACCT-PRDjECT-ACCT PD # INVOICE DES'=RIFTli_:N AMOUNT DATE CHECK PRO - STOR. 0015313!-46225it-- a:;r,_ 9900,07E: STEGE CABNT-HERITAGE E:Sy'.17 TOTAL PREFID': .00 TOTAL VOUCHERS x:5.1- TOTAL INCE ')ENDOF' 9".x'.17 FRONTO PHOTO 0115350-4'2.:54-- X 553 PHOTO S'dCS-"ILLENIU!? PRTY 1,000.00 01;18/X07 356171 TOTAL F'REF'AIDS 1;000.Di? TOTAL VOUCHERS Cp;; TOTAL DUE VENDOR — 1,000.00 PvlRG EPECTACLLARS !Nr - hCOC)15350-42354 0 C) 15 3 5 0 - 4 23 5 4 FIFEIJt::S SHD-MILLENIU . 0.C);, TOTAL PREPAIDS .Cx? TOTAL VOUCHERS 9,000.00 TOTAL L'UE VENDOR '?,000.00 '' IES TIPI`' TOTS 29.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 89,`0 TOTAL DUE VENDOR _.•.50 REINBERKEPt PRNTNG SVC. - BUS CARD=. 3:.79 l6ill F'R;TNG SVCq-LETTERHEAD 231.39 TOT':- PRE PAT .00) T^T 'C" f 'E C �;AL _..�R� 270.18 TOTAL _'UE VENDOR' 270.18 -t -En,, TEMP r;"r;74Cl iTe ., 12-1-7 55,5 TOTAL PREF'AIDE .00 TOTAL VOUCHERS r r r,i - I TOTAL E UE '':'ENDOR `95.'•34 f�E rt T;c F YNR 9404 W8:_:: ' -C?lGI4'IL CITATTO"a BKS -PENN 1,280.14 TOTAL PREPAIDS .00 TOTAL VOUCHERS TOTAL i'UE VENDOR 1 , 2:0.14 REFJt+< ToTi?L cpcPA1 := t)?. u. :. _ NL! 00 -s4;"' __ _. RECRE i OP REFUNI'' 13,00 TT TAL PREP'A1DS "0 TOIT'A`- Voll --LI RC.2..00 'T AL D'uE VENIQR L1.001 .7Y Or DIAMOND BAR RUN DATE: 01/13/2000 14:49:11 WXUCHER REGISTER PAGE: 14 11E THRU: 01/0/20«00 PREPAID F�0/SECT ACCT'PKOJECT-ACCT PO # INVOICEDESCRlPT[UN AMOUNT DAT[' CHECK JOSEPH RUllCKA 0015210'44100'- PLNN CUMM MTS-0/l2,26 120.00 00, 15,2110-44100-- Pi�� COMM MTG-\1/9,23 1210. 00 TOTAL PREPAIDS Or TOTAL VOUCHERS 240.00 TOTAL DUE VENDOR 240.00 SAN GA8RlEL VALLEY TRIBUNE ^ 0Vi'23V1V'- L[GAL AE'-FPL 99-42 85.54 �0�-23O1� -- LEGAL AD-FPL 99-52 85.54 0V1'23V1V' LE0AL AD-F P L 99-53 ~-- 85.54 OO13210'42115 ' LEGAL 1�['DEY CODE AMNOMT 457.32 VV}'2301t'' LEGAL AU-FPL 99'51 100.64 0�1-23810- LEGAL AD-FPlL 99-48 70.30 i0Ol535O-4235It- - Y9357/9 4 AL-NEW YEAR BLAST i2/3V 129.75 VO� 23O1O^^ LEGAL AD-FPL 99-49 156'78 V0l'23010-- LEGAL AD-FPL 99'61 70.30 �V1-23O1�- LE8AL AD'FnL 99-35 70.30 OO1 2301V-- LEGA" ADfPL 99'5V 70.30 V�1-23010-- LE�k AD-FPL 99-26 100.64 OO15350-42354' 9Y357/99364 AD-NEW YEAR. BLAST 12/23 129,75 TOTAL PREPAlDS .00 TOTAL VOUCHERS 1,612.70 TOTAL DUE VENDOR 1,612.70 5ECTRAN SECURITY O014O90-44VOO- 8v3O 1124 BANK COURIER SVCS-JAN 00 198.00 TOTAL PR[PAIDS .VO TOTAL VO�CMERS 198.00 TOTAL DUE VENDOR 10 �HE�PARD. l:` RIC*TE� � r���TOa O014V2�'44V2l- Y463 22���131 LE1,11'L EERVICB-LANTERM&N 8.5 5 rc!.16 TOTAL PREPAlEll 6 ,O0 TOTAL VOU�ERS 8,55O.l6 0TAL �CE vEN2OR 8.��.16 wANC| SHIN 0`>�-3478O' 3456O RECREATION REFUNID 8O.0O TOTALPREPAlDS .00 TOTAL YOUCHERS 80.O0 TOTAL DUE vENDOR 8O.0V SlG% �ASTER VO�535:'4235�' 4533 pOSTERS'MILLENlUM CELE 64.95 v0l5350'42354 9552 4814 5lGNAGE-MlLLENIUM EVENT 808.63 01/18/2000 35672 TOTAL PREPAlDS 808.63 TOTAL VOUCHERS 64.95 TOTAL DUE VENDOR 873,58 -_l E Cl TM OV1-3474"- 3422� RECREAT0N REFUND 59.0V TOTAL PFEZ; AIDS .00 T0AVO.:! ICH, ER S 59, Of'; �'��� TOTAL '_LE VENDOR 59.00 CITY OF DIAMOND BAR RUN DATE: 01/13/2000 14:49:11 VOUCHER REGISTER PAGE: 15 DUE THRU: 01/18/2000 PREPAID FUND/EECT-ACCT-PRO:r'ECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SMART °, FINAL 0015=50-410-00-- 71150=' SPPLS-ROSE PRD EXCRTN 14::.20 TOTAL PREF•AID5 •tit' TOTAL VOUCHER'S 143.20, TOTAL DUE VENDOR. 14:.20 SOUTHERN CALIFORNIA APWA 0015510-42331-'-- APW'T- CONT-LIO/HESS2/10 140.00 TOTAL PREP'AIDS .00 TOTAL VOUCHERS 140.06 TOTAL DUE VENDOR — 140.01) SOUTHERN CALIFORNIA GAS COMPANY 00.15;14-42126-- GAS SVCS-HRTG COMM CTR. 179.49 TOTAL PREPAIDS Ota TOTAL VOUCHERS 170•41) TOTAL DUE VENDOR 179.49 ..r Li:'. 1 1+v =47. 43"" PIhdS - h'I_LERlIUhi ELE TOTA'_ PREF A'D- 1)0 Tr:-; urp l- m,_' OT L vv_.,HR.J Q.3.4 TOTAL DUE 'VENDOR 96.3.43 0014040-4120+-- _'70,DPEN SUPPLIEC - CITY CLER". 35.70 ..1.J.: Zai.. E•_9., G/GPEN SJRG.IIER.. - PUBLIC WORKS 1)_5 c 1 5 r'P IES - tC'70,10PEN GENERAL -15.19 SUPPLIES - FUELIC WORK'S '`+.1<-; At 'i'^,__ 4 2c.t:, 1 cG _ SL.PPLIL F°�BLIC WORK: ,5C. '� -- C,15�1-. _4, ; n__ F'E` SUPFLIES - PUBLIC WORKS -,5` 014 ' 411 - 1 C.16G1 i C Sc",?OPEN• _, E_ - { G 1,EF•A_ C[ 7' _+.. lFr;IES - FLANNINO: 442,64 =: 1),,rENS1 rl - CITY MANAGER. 5 . aE _TTY iANASER :' 1 '1v-41_': -- 3-,7(/fjpEP BURT`' IEE - PLANti1 -18.5', __. - f;PP-1IE.S - CDMMi ' M,R�;T : •-;t`,i :. 7 , ,1)L: r` c,",' pF:; Ick - RECREnriO - ,�i) ,;,_•;1=?ii-- =,!7( 'OF'E?d FI PFL IEE - ;ENERHL 12.7i _ N c!IPr'LIES - GEh!EP'r� _c;•= 5i_'-P'!IE'=: - PLANNING' 14.51 -"•,;,r,-11-4i -- _'�;.,Up�g� C'_M0PL7Ec - GENERAL 1.le. i _-__70,'OPEtd_PPLIES - GE^iERAL 17.7E DNE vL IcE m a MF;G':T 11.00' %!-il'CF. C'UR[`. I S PUu'r lFiK.0 6'•44 ..---a.-4_.401, JV -_ _ 4•. _ r: TE- (�l [IF EN =UrF_.ES PtrtkrdiPdO t, - TE` - FL'.",P`a1 iuTr L1P5EF'AIDS: CIE' TSTA 'd ;.,HERE 1'15-8.02 T T A L ''E :E";DDR; ,SE,02 _ CITY 0FDIAMOND BAR RUN DATE: 01/13/2000 14;49:11 VOUCHER REGISTER PAGE: 16 DUE THRU: 01/18/2000 PREPAID FUND/SEET-ACCT-PROJECT-ACCT PD # INVOICE DESCRIPTION AMOUNT DATE CHECK SUBWAY 0014090'42325'THCA-42325 PO8883 MTG SUPPLlBS THCA 12/2000 7.98 0014090-42325-- 8D83 MTG SUPPLlEE 0&C 12/21 3.99 TOTAL PREPAlDS .00 TnTAL VnU��RS 11.97 TOT�L DUE VENDOR 11.Y7 REGENTS OF THE UNlYERSlTv OF CA ^ OV15510-4233O' CONF RE8 LlU/MANELA 3YO.VV TOTAL PREPAIDS .0O TOTAL VOUCHERS TOTAL D�E '/ENDOR 390.O0 THE WEEKLY N-E-NS 00�5350'42354^- 70a All'-MILL[NNM PRTY-NOV.11EC. 301".V0 00\4o9O'42Li5' 643 AD LANTERMAM 25V.V0 0015350'42354- 953r 644 AD-M1LLEhMI PRlY NOV. DEC 1,80O.011) TOTAL PREPAlUS .VV TOTAL VO�C*EpS 2,35V.00 TOTAL DUE VEND0R 2`35V.00 THE WHOLE [NCHILADA INC 0OL4090 42325-' 9O6O 117978o MT� SUPPLIE5 CNLL 12/2� 51.41 TOTAL PREP- [DS .00 TOTAL VOUCHEKr 51.41 TDTAL DUE VENDOR 51.41 Trim ARK 5FORTS Ir�C 0��535O-46250 9477 PSl�3I94 SPPLS C�emP Om JR GOAL 8l1.43 T3T�L �REPAlDS .00 TDTv'- V8UCH[RS 8ll.43 TDTAL DU[ VENDO� 811.43 5TEP_AmlE TRA� 7O0— 346SY RECqEATION 8EFUN2 80.N) T3T�L AlDS ,N} TOT�� V3UCHER� 80.0) TOTAL80.00 ST[VEN TYE PLNm COM` MqS /Y.23 TDT�L P�EP�IDS .VV TOTA` VDUCHERL 120.0J TOTAL ['UE vENDOR 120.0O W4L$UT VALLEY WATER DlSTRICT 0�15322-42126 ' WT - - 1415541 42126 WRT GVCS'DlST 41-12/22 .75 6'814.45 WTR SVCS'|2/21'2/25STRSHN 843.25 TOTAL PGEPAlDS .80 TOTAL VOUCHERS 8.513.45 TOTAL DUE VENIT-OR 8,513.45 n+ `( 4 rn Ci-:np., ter: 621 5=2. CITY OF DIAMOND BAR RUN DATE: 01/13/1-000 14:49:11 VOUCHER REGISTER PAGE: 17 DUE THRU: 01118,12C00 PREPAID FUND/SECT-ACCT-FROJECT-ACCT F'O # INVOICE :L'c,R1='TIJN AMOUNT DATE CHECK WELLS FARGO BAN':. 0014090-4'-25-- RK. ORA_ `Aad. -1 /7 c1.70 0111$/200(, .3567.5 i`f.i 111X1 -dip-' -_ 114 _._ LC1�?-;_ p: ,/ qqn :— — c..66 ul!IS`0OU , i f75 00 14 1i;_ -n ;'--T 4` ! 4'23j.: rF'Y 1 GE -H_ 'ER.' 1 i 3 , .1 / 42.12 ' i%lcu/ (i0 ?557 r: V, rn x:_ : �__ 1 •... 4L:. _ [tr - i; .IT. :� CE� . _ GCi.11(i 01'18/='.?(30 r :'567`_; _..7 ! _'111212000 1;.167, nn+4:-;1'6-412 ' 1?-- ''Ri__. M --_C - 11 ."' IlL�I-\.L1J .LVi lL_: :'0' 91 ?1 '1'' 1`00(? 35575 001 4-13- _-41:`_10-- . _l iC--� ;"-"., .-._. �?I? -, .�'1 Ul 11`1-1;,-101,-; ?cr_,7' C'F +.`-� -HE ;F: R -12,/ 35J- p?i•.`il`:- ___-- MT -C -H''*= 1+ 1; + :.:, '': l? r1 1�,!? i t7' TDTtiL F'RErAiIc �-- 7c� ,_•':/c TIDTAL VOU'.r'E:K: TOTAL riuE VEN110F 7315-95 <E TEF+d CTT',' `Nla,JL771 E 5JECP"T' RENiN -PLNN COMM 53.011 TO AL PREF'AIn TOTAL VDUCHFF:P: 62.0` TJTGI DUE VET:DOR ''rr u 'AW Wi .iiiH1 5fi 00i409 i-4401i;i-' ___� A%:" SVC-CI4C`_,TD 114/00 1'a.._+.: T01 AL FREPATDE: 00 T[ITAL YCAU CHER� T IT AL -!UE .ENIjO:' X.4`.01:1 CORFPSLR Tr - CO' 1=F' CHF: OTE 1 DEC :.07 G!ri� J _...Sn y0,JC 337 07 -;478X;--..447 ' RKREATION RE, UNL 14j.0 TOTAL F'=,cF'riD Qti TOTAL VOUCHERS 145.01: TOTAL Ll VE1dDOR X4_'c .00 3401= F:ECREATiLii REFLiNC 55.00 00 TOTAL DCC 'dENOR 6.01? n+ `( 4 rn Ci-:np., ter: 621 5=2. December 21, 1999' r' v' L K TO: City of Diamond Bar ATTENTION: Tommye Cribbins, Deputy City Clerk RE: Claim Gutierrez v. City of Diamond Bar Claimant Raul Gutierrez D/Event 27 -Nov -99 Rec'd Y/Office 16 -Dec -99 Our File S-101728-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY c Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive . Ste 400 •Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140. (800) 572-6900 • Fax: (714) 740-9412 -' %W—A iVI 04—UVJ—\0:.Y TO PERSON OR PROPERTY INSTRUC7.7ION S 1. Claims for death, injury to person or tip perwnal property must be- filed not later than ( rnos. after the occurrence. (Gov Ccde Sec. 911.0 2. Claims for damages to real property must be fjled no. late, th:.n 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim before filing. 4. See page 2 for diagram upon which to l3cate place of accidene. 5. This claim form must be signed on page 2 at bottor.t. 6. Attach separate sheets, if necessary. to ,ive u.11 de:ails. SICK EACH SHHET. 7. Claim must be filed with City Clerk. (Gov. (.:ode S•_a 915a) To: The City of Diamond Bar Name of Claimant F,CL" 1 Chvk'W--(a-Z Home Address of Claimant 3509 Ca• ->„n o d.- 'reod°` o Business Address of Claimant / City and State LV41sp, (0, 1 Vlg�1Q. . City and State CLAI-M T ►L' t� �;� 1r CsJ �t�trn•,n �*.*v 99 DEC 16 Nrl12: 46 Age of Claimant (if natural person) 32 e Telephone Number �10 t����-/s-� Business Telephone Number Gi.-e address to which you desire noti es or communications to be sent regarding this claim: 3509' 6arn�»o X T�po74 c' Wee5 +- e Q V 1r74 1 C /'t !/ 7 cl Z How did DAMAGE or INJURY occur? Give full particulars. V ,,vas -turn, /e-Ff -rro. one— C. -IM ►2d vyr>fv fico (v0 weS0b0und e- G9 01/ urb G D� K' &, 4-ree wad. W nen did DAMAGE or INJURY occur? Give full particulars, date, time of day: Sa ►rdaME)v&rnber 2.7 Approx ►ma-%l,� GSo m Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give street names and addresses and measuremenu from landmarks: Sem d What particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or damage, if known: 11 / Z..t h� Z _o�R �a►ti.,� was ►wknc-%zom,in�. aAJ 147A,1� af' 2S Q �CL�LIv,. W' -at DANL;.cr INJURIES do Jyou clYim resulted? Give full extent of injuries or damages claimed s / r� cru rG o� From!- fii✓c aMd �/ir�t e••, �os,ec! FZ t/al Ic kw d 1`� "1 0145. CAN (e o � $ ArC�-- 1r( Ce /1e GL � ,, � e What AMOUNT do you cl aim on account of each item ofinjuryor dam{le as of date of presentation of this claim, giving basis of computation: X 2- % W -70 ���!✓O 2 %res Gi7ve ESTIMATED AMOUNT as far as known you cllaim on account os eacn item or prospective —fury vr .+.•+sem. s•�•••s �•a -- computation: -rD Q, L�it5 0.,`- $ s 1 = a lcl1O SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Insurance payments received, if any, and names of Insurance Company: Nn .1 -e- Expenditures made on account of accident or injury: (Date—Item) A4wc (Amount . 1 Name and address of Witnesses, Doctors and Hospitals: �` \ �[��� A'• 1-��e.Z- Guf+er�tz 3SOY' Car�r�ino c+l` Tccrloro 1.�1is� lo�.n4 �►� "f-�-Law) Tt/G 5a, 1,oPe2 ZZ27 N. (!-zz $�. L• g . [ R , X003 READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; -indicate place of accident by "X" and. by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yr. or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself cr vehicle at the time of the accident by "B-1" and the point of impact by -XII NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. FOR AUTOMOBILE ACCIDENTS 7 _ GActR R R FOR OTHER ACCIDENTS eta Clm �.d. K Si a e of Claimant or person filing on his behalf giving re o p to Claimant: Typed Name: I/ C'ir�L^.S !�JLTST BE FILED WITH CITY CLERK (GOV. CDDE SEC. 915a) . Date CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE: January 11, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Notice of Completion for the Park Improvements and ADA Upgrades for Ronald Reagan and Heritage Parks. SUMMARY: The City Council, on March 2, 1999, awarded a contract in the amount of $366,650.75 to 4 -Con Engineering, Inc. with a contingency of $15,000. The Park Improvements and ADA Upgrades for Ronald Reagan and Heritage Parks commenced on April 5, 1999 and was completed on July 9, 1999. The final construction amount was $386,511.04. In order to finalize and close out the entire project, a budget amendment of $4,860.29 from the unappropriated CDBG Fund balance is requested. RECOMMENDATION: It is recommended that the City Council: (A) accept the work performed by 4 -Con Engineering, Inc. and authorize the City Clerk to file the proper Notice of Completion and release any retention amount thirty-five (35) days after the recordation date and; (B) approve a budget adjustment of $4,860.29 from the unappropriated CDBG Fund balance. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification — Resolution(s) _ Bid Specification — Ordinances(s) X Other: Notice of Completion — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST 1. Has the resolution, ordinance or agreement been reviewed N/A — Yes —No 2. by the City Attorney? Does the report require a majority or 4/5 vote? Majority 3, Has environmental impact been assessed? N/A _Yes _No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? Yes X No 5. Are other departments affected by the report? — Report discussed with the following affected departments: REVIELL.Belang : A^ Terrence James DeStefano Liu City Manager Deputy City Manager Deputy Director of Public Works MEETING DATE TO: CITY COUNCIL REPORT AGENDA NO. — January 18, 2000 Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: NOTICE OF COMPLETION FOR THE PARK IMPROVEMENTS AND ADA UPGRADES AT RONALD REAGAN AND HERITAGE PARKS ISSUE STATEMENT: File and submit for recordation a Notice of Completion for Park Improvements and ADA Upgrades At Ronald Reagan and Heritage Parks and approve a budget adjustment. RECOMMENDATION: It is recommended that the City Council: (A) accept the work performed by 4 -Con Engineering, Inc. and authorize the City Clerk to file the proper Notice of Completion and release any retention amount thirty-five (35) days after the recordation date and; (B) approve a budget adjustment of $4,860.29 from unappropriated CDBG Fund balance. FINANCIAL SUMMARY: The budget includes revenue sources from Quimby Fees, Developer Deposit, CDBG Fund, and General Fund. The original budget for the project was $439,000.00. The breakdown is as follows: Construction Contract Amount $366,650.75 Construction Contingency $ 15,000.00 Inspection Costs $ 14,875.00 Design Costs $ 40,770.00 Plans & Specifications Printing Costs $ 1,704.25 TOTAL $439,000.00 The adjusted budget required for close-out is $443,860.29 BACKGROUND/DISCUSSION: The City Council, at their regular meeting of March 2, 1999, awarded the contract for the Park Improvements and ADA Upgrades at Ronald Reagan and Heritage Parks to 4 -Con Engineering, Inc., the lowest responsible bidder. The awarded contract amount was $366,650.75 with a4.1% Notice of Completion Ronald Reagan and Heritage Parks Page Two contingency of $15,000, for a total authorization amount of $381,650.75. With the issuance of Notice to Proceed on April 5, 1999, construction of the improvements was completed on July 9, 1999, with the exception of punch list items. Final job walk was conducted on September 3, 1999. Upon receiving final confirmation from the contractor, on December 20, 1999, staff determined that all work including punch list items were complete and in accordance with the plans and specfications. During the construction, deductive and additive items became necessary to better reflect the changed conditions/requirements of the parks. As an example, the elimination of ADA alterations to the "single user" restroom off the Tots activity room. Concurrently, there was an opportunity to do a number of needed improvements cost effectively. The contractor was authorized to proceed with these improvements/change order items including the removal and replacement of the existing flooring in the Community Center's kitchen and the replacement of the carpet in both the activity room and the office at Heritage Park. Additional change orders were also necessitated by field conditions such as relocation of existing water valves, additional concrete pavement and resilient surfacing in playground areas. The total change order was $19,860.29 and the final construction contract amount is $386,511.04. Prepared By: David G. Liu/ Bob Rose CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �L'�;..- TO: Terrence L. Belanger MEETING DATE: January 18, 2000 REPORT DATE: January 13, 2000 FROM: Bob Rose, Community Services Director TITLE: Extension of Purchase authorization for A-1 Rentals SUMMARY: The purchasing ordinance requires that use of a vendor in excess of $15,000 during the fiscal year must receive City Council authorization. Because A-1 Rentals consistently provides low prices and excellent service, they may be used for as much as $25,000 worth of services during the 1999/2000 fiscal year. RECOMMENDATION: Staff recommends that the City Council extend the authorization for purchases from A-1 Rentals to $25,000 for FY 1999!2000. LIST OF ATTACHMENTS EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: X Staff Report — Resolution(s) Ordinance(s) — Agreement(s) — Public Hearing Notification _ Bid Specification (on file in City Clerk's office) Other: 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? — — 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes _ X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? — — 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: _ REVIEWED BY: IN Terrence L. Belanger City Manager —J mes DeStefano, Deputy City Manager DEPARTME HEAD: Bob Rose Community Services Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of Purchase Authorization for A-1 Rentals ISSUE STATEMENT: Use of a vendor for more than $15,000 in a fiscal year requires City Council approval. RECOMMENDATION: Staff recommends that the City Council extend the authorization for purchases from A-1 Rentals to $25,000 for FY 1999/2000 FINANCIAL SUMMARY: Funds for services provided by A-1 Rentals are already included in the FY 1999/2000 budget BACKGROUND: The purchasing ordinance requires that use of a vendor for more than $15,000 worth of goods and services during a fiscal year requires City Council approval. A-1 Rentals has been used to provide services this fiscal year in excess of $15,000. DISCUSSION: A-1 Rentals has provided services for two City events already this year, the Celebration of Life for Steve Tamaya and the Millenium Celebration. The total cost for these two events is $19,550. Based on the low prices that A-1 Rentals charged for services for these events, it is possible that A-1 Rentals could also be used to provide services at the Birthday Celebration in April. If that becomes the case, the total cost of services that may be provided by A-1 Rentals during the current fiscal year could total as much as $25,000. The type of services provided by A-1 Rentals includes delivery and set-up of equipment and the rental of parry related materials. These materials include generators, stage, lighting and electrical systems, canopies, fencing, propane heaters, hydraulic lifts, tables, chairs and linens. This company provided these materials for the Millenium Celebration without charging the outrageous surcharges that other companies were seeking. For example, one company wanted $3,000 for one generator. A-1 Rentals charged $1,150 for five generators. Also, A-1 Rentals provided delivery, set-up and removal services for the Millenium Celebration in a 24-hour period. Other companies could not commit to the removal of equipment immediately after the event. A-1 Rentals was not only the most responsive rental company to the City's needs, but they provided low prices as well. Staff recommends that the City Council authorize up to $25,000 for services from A-1 Rentals during the 1999/2000 Fiscal Year. PREPARED BY: Bob Rose Director of Community Services CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. I v: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE: January 13, 2000 FROM: Terrence L. Belanger, City Manager I i i LE: Kesolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Approving Master Agreement No. 000453 and Program Supplement Agreement No. 0181 Rev. 000 for Grant Funds for the Rehabilitation of Lemon Avenue from Golden Springs Drive to the Northerly City Limits. SUMMARY: The City of Diamond Bar has applied for $75,000.00 of the 1998 State Transportation Improvement Program (STIP) Augmentation funds for the design of the plans and specifications to rehabilitate Lemon Avenue from Golden Springs Drive to the northerly city limits. The execution of the Master Agreement No. 000453 and Supplement Agreement No. 0181 Rev. 000 between the City and the State is part of the process for fund reimbursement request. RECOMMENDATION: That the City Council adopt Resolution No. 2000-xx approving Master Agreement No. 000453 and Program Supplement Agreement No. 0181 Rev. 000 for Grant Funds for the Rehabilitation of Lemon Avenue from Golden Springs Drive to the Northerly City Limits and direct the City Clerk to forward the two original sets to the State of California Department of Transportation for final execution. LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification _ Resolution(s) _ Bid Specification _ Agreement(s) x Other: Master Agreement No. 000453 SUBMITTAL CHECKLIST: And Su lemental A reement No. 0181 Rev. 000 1. Has the resolution, ordinance or agreement been reviewed x Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes No REVIEWED BY: Terrence L. Bela e James DeStefan Davi Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: January 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Approving Master Agreement No. 000453 and Program Supplement Agreement No. 0181 Rev. 000 for Grant Funds for the Rehabilitation of Lemon Avenue from Golden Springs Drive to the Northerly City Limits. ISSUE STATEMENT To approve the Master Agreement No. 000453 and Program Supplement Agreement No. 0181 Rev. 000 in order to receive the $75,000.00 of State Transportation Improvement Program (STIP) Augmentation funds for the design of Lemon Avenue Street Rehabilitation Project from Golden Springs Drive to the Northerly City Limits. RECOMMENDATION That the City Council adopt Resolution No. 2000-xx approving Master Agreement No. 000453 and Program Supplement Agreement No, 0181 Rev. 000 for Grant Funds for the Rehabilitation of Lemon Avenue from Golden Springs Drive to the Northerly City Limits and direct the City Clerk to forward the two original sets to the State of California Department of Transportation for final execution. FINANCIAL SUMMARY The Golden Springs Drive/Lemon Avenue $2,165,000 from the following sources: $ 429,000 Redevelopment Agency Funds $1,252,500 Prop C Funds $ 368,500 Developer Funds $ 115,000 Prop A Funds Street Rehabilitation Project was budgeted at Application made to the State Transportation Improvement Program (STIP) Augmentation funds will reimburse the City $75,000.00 for design costs for the rehabilitation of Lemon Avenue. BACKGROUND/DISCUSSION On March 30, 1999, the California Transportation Commission passed a resolution delegating the Director of Transportation to allocate funds to the State Transportation Improvement Program projects on city streets and county highways for storm damage or pavement rehabilitation. The augmentation funds were allocated toward projects that clearly demonstrated a need for rehabilitation due to the damage and wearing affect of the 1997-1998 El Nino Storms. The City of Diamond Bar has applied for $75,000.00 of this 1998 State Transportation Improvement Program (STIP) Augmentation funds for the design of the plans and specifications to rehabilitate Lemon Avenue from Golden Springs Drive to the northerly city limits. The execution of the Master Agreement No. 000453 and Supplement Agreement No. 0181 Rev. 000 between the City and the State is part of the process for fund reimbursement request. The Master Agreement is the agreement for all components (design and construction) for the Lemon Avenue rehabilitation. The State requires that the design and construction reimbursements be submitted separately. Staff is currently preparing the applications for reimbursement for the construction stage of the project. Prepared by: David G. Liu/Rose Manela 2 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING MASTER AGREEMENT NO. 000453 AND PROGRAM SUPPLEMENT AGREEMENT NO. 0181 REV. 000 FOR GRANT FUNDS FOR THE REHABILITATION OF LEMON AVENUE FROM GOLDEN SPRINGS DRIVE TO THE NORTHERLY CITY LIMITS. RECITALS (i) The California Transportation Commission passed Resolution #G-99-09, delegating to the Director of Transportation (State) the authority to allocate funds to State Transportation Improvement Program (STIP) projects on city streets and county highways for storm damage or pavement rehabilitation. (ii) The City of Diamond Bar, hereinafter referred to as "City", has applied for 1998 STIP Augmentation funds to be used for the rehabilitation of Lemon Avenue between Golden Springs Drive and the northerly city limits, herein referred to as "Project". (iii) Before State funds will be made available for a specific Program project, the City is required to enter into an agreement with the State of California Department of Transportation, herein referred to as "State", to delineate certain responsibilities relative to prosecution of said project. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Approves the Master Agreement No. 000453 and Program Supplement Agreement No. 0181 Rev. 000 for Grant Funds for the Rehabilitation of Lemon Avenue from Golden Springs Drive to the Northerly City Limits. 2. Certifies that said Project will be constructed in accordance with the Master Agreement No. 000453 and Program Supplement Agreement No. 0181 Rev. 000. Appoints Terrence L. Belanger as agent of the City of Diamond Bar to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. PASSED, APPROVED AND ADOPTED this 18'h day of January , 2000. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the I 81 day of January , 2000 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: CITY CLERK OF THE CITY OF DIAMOND BAR CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (a .1 TO: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE. January 13, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Project 443-129 (L034-99). SUMMARY: In order to provide funds for operation and maintenance of street lights located along 20801 Golden Springs Drive (LA Fitness), the parcel shown in the attached map needs to be annexed into the County of Los Angeles Lighting Maintenance District (LMD) 10006 and County of Los Angeles Lighting District LLA -l. Since this parcel is within the boundary of the City of Diamond Bar, the City's Resolution granting consent and jurisdiction to the County of Los Angeles is required to accomplish the annexation. RECOMMENDATION: That the City Council approve and adopt Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Project 443-129 (L034-99)" and forward two (2) fully executed copies of the Resolution of the City Council's action to the Los Angeles County Department of Public Works. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification x Resolution(s) _ Bid Specification _ Agreement(s) x Other: County's letter of request & maps SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A Yes _ No REVIEWED BY: )A Terence L. Bela ge James DeStefan iu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Project 443-129 (L034-99). ISSUE STATEMENT To grant consent and jurisdiction to the County of Los Angeles to annex the street lights along the property frontage of 20801 Golden Springs Drive (LA Fitness) into the Lighting District. RECOMMENDATION That the City Council approve and adopt Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Project 443-129 (L034-99)" and forward two (2) fully executed copies of the Resolution of the City Council's action to the Los Angeles County Department of Public Works. FINANCIAL SUMMARY This process of annexation into the County's Lighting District has no financial impact on the City's Budget. However, under the provision of Proposition 218, affected property owners now have the right to vote on the issue of an assessment. Upon the County's receipt of this Resolution, a public meeting and hearing before the County of Los Angeles Board of Supervisors will be scheduled and the County will mail out assessment ballots to all affected property owners. If there is a lack of a majority protest at the conclusion of their public hearing, the Board will consider approving the annexation of the subdivision area to the Lighting Districts and ordering the levying of assessments against the benefited parcel (LA Fitness). BACKGROUNDIDISCUSSION In order to provide funds for operation and maintenance of street lights (9) located along 20801 Golden Springs Drive, the parcel shown in the attached map needs to be annexed into the County of Los Angeles Lighting Maintenance District (LMD) 10006 and County of Los Angeles Lighting District LLA -1. Since this parcel is within the boundary of the City of Diamond Bar, the City's Resolution granting consent and jurisdiction to the County of Los Angeles is required to accomplish the annexation. This parcel is assessed at $52 per year. Prepared by: David G. Liu/Rose Manela 2 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -I, DIAMOND BAR ZONE, CITY OF DIAMOND BAR PROJECT 443-129 (L034-99). RECITALS WHEREAS, the Board of Supervisors of the County of Los Angeles is about to commence proceedings under Divisions 7 and 15 of the Streets and Highways Code for the annexation of territory to County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone; and WHEREAS, the proposed annexation will have street lights installed in the City of Diamond Bar; and WHEREAS, all of the land included in the proposed annexation lies within the boundary of the City of Diamond Bar. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The public interest, convenience, and necessity require the maintenance of a street lighting system located within said territory as shown on the map of the proposed annexation to County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, attached and on file in the office of the Department of Public Works of the County of Los Angeles. SECTION 2. The City Council hereby consents to the annexation of said territory, as shown on the attached map and/or described in the attached legal description, included within the boundaries of said annexation and lying within the boundary of the City of Diamond Bar. SECTION 3. The City Council hereby finds and determines that the land included within the boundary of the proposed annexation lying within the boundary of the City of Diamond Bar, will be benefited by the said proposed annexation, and hereby consents to the inclusion of said land within the proposed annexation and to the assessment thereof. SECTION 4. The consent of the City of Diamond Bar is hereby given to the commencement of the proceedings for said annexation to County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, by the Board of Supervisors of the County of Los Angeles, and to the exercise of exclusive jurisdiction of said Board of Supervisors over all proceedings necessary thereto for the purpose of consummating the same, all in accordance with the provisions of Divisions 7 and 15 of the Streets and Highways Code. SECTION 5. The City Clerk of the City Council is hereby directed to certify and deliver two copies of this Resolution to the Department of Public Works of the County of Los Angeles. SECTION 6. The City Clerk shall certify to the passage of this Resolution by the City Council of the City of Diamond Bar, and shall cause the same to be posted in three (3) conspicuous places in the City of Diamond Bar, and it shall thereupon take effect. PASSED, APPROVED AND ADOPTED this 18`h day of January , 2000. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 181h day of January , 2000 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: CITY CLERK OF THE CITY OF DIAMOND BAR N �tl of LOS qA,O CALIFOP�p HARRY W. STONE, Director COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS TV 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telepbone: (626) 458-5100 ADDRESS ALL CORRESPONDENCE TO: P.O. BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE: T-3 January 3, 2000 Mr. Terry Belanger City Manager City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 Dear Mr. Belanger: ANNEXATION TO COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE CITY OF DIAMOND BAR PROJECT 443-129 (L 034-99) The area shown on the enclosed map is being processed for annexation to these Lighting Districts to provide funds for the operation and maintenance of street lights to be installed by a developer. Since this area is within the boundaries of the City of Diamond Bar, your City's Resolution Granting Consent and Jurisdiction to the County of Los Angeles is required to accomplish this annexation. Under the provisions of Proposition 218 (Articles XIIIC and XIID of the California Constitution), affected property owners now have the right to vote on the issue of an assessment. Upon our receipt of the Resolution, we will schedule a public meeting and hearing before the County of Los Angeles Board of Supervisors and mail out assessment ballots to all affected property owners. If there is a lack of a majority protest at the conclusion of the public hearing, the Board will consider approving the annexation of the subdivision area to the Lighting Districts and ordering the levying of assessments against benefitted parcels. Mr. Terry Belanger January 3, 2000 Page 2 We have prepared the enclosed Resolution for your use in this matter. Please have two copies executed and returned to Public Works. Very truly yours,^� HARV W. STONE Director of Public Works JC:jhd CW DIAMDBAR(L034-99) Enc. cc- City of Diamond Bar (David Liu) RESOLUTION GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE CITY OF DIAMOND BAR PROJECT 443-129 (1-034-99) WHEREAS, the Board of Supervisors of the County of Los Angeles is about to commence proceedings under Divisions 7 and 15 of the Streets and Highways Code for the annexation of territory to County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone; and WHEREAS, the proposed annexation will have street lights installed in the City of Diamond Bar; and WHEREAS, all of the land included in the proposed annexation lies within the boundary of the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar, as follows: SECTION 1. The public interest, convenience, and necessity require the maintenance of a street lighting system located within said territory as shown on the map of the proposed annexation to County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, attached and on file in the office of the Department of Public Works of the County of Los Angeles. SECTION 2. This City Council hereby consents to the annexation of said territory, as shown on the attached map and/or described in the attached legal description, included within the boundaries of said annexation and lying within the boundary of the City of Diamond Bar. Resolution Granting Consent and Jurisdiction Project 443-129 Page 2 SECTION 3. This City Council hereby finds and determines that the land included within the boundary of the proposed annexation lying within the boundary of the City of Diamond Bar, will be benefitted by the said proposed annexation, and hereby consents to the inclusion of said land within the proposed annexation and to the assessment thereof. SECTION 4. The consent of the City of Diamond Bar is hereby given to the commencement of the proceedings for said annexation to County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, by the Board of Supervisors of the County of Los Angeles, and to the exercise of exclusive jurisdiction of said Board of Supervisors over all proceedings necessary thereto for the purpose of consummating the same, all in accordance with the provisions of Divisions 7 and 15 of the Streets and Highways Code. SECTION 5. The Clerk of the City Council is hereby directed to certify and deliver two copies of this Resolution to the Department of Public Works of the County of Los Angeles. SECTION 6. The City Clerk shall certify to the passage of this Resolution by the City Council of the City of Diamond Bar, and shall cause the same to be posted in three (3) conspicuous places in the City of Diamond Bar, and it shall thereupon take effect. X034-99 I PROPOSED ANNEXATION TO COUNTY 3 LIGHTING MAINTENANCE DISTRICT IDOO6AND COUNTY LIGHTING COUNTY OF DISTRICT LLA -I 5l - PRDeDSED KwCrnllDv BGNDMT .�pr��� E �O�AKf 6a 2` 2O 2]F Sl l x7 3 ' ay e2 �] 43 a6 A5 r W Y C ez9 t POMONA :s • i ga`e• _ 3 OR DDe. V r v 1 Is a oa�� 4y 1S 4, 1G 1b f 1' °R �L •+ rl 16 Z 1 G GS 3° 19 = S E C s°aK 17 of 7• + c o s a �( o Z b I PROPOSED ANNEXATION TO COUNTY LIGHTING MAINTENANCE DISTRICT IDOO6AND COUNTY LIGHTING COUNTY OF DISTRICT LLA -I DIAMOND BAR ZONE - PRDeDSED KwCrnllDv BGNDMT .�pr��� L034-99 '4 11 pB S F`NY NOT TD SCALE TOCOUNTY COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS DISTRICT TPAFFIC AND LIGHTING DIVISION ;HTING CLMO 10006 CITY OF DIAMOND BAR IE PROJECT NO. 443-129 _ SUP. DIST. 4 1 T.G. D. 673-63 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �-g TO: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE: January 13, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Amendment No. 4 to a Professional Services Agreement with BonTerra Consulting regarding Environmental Services for proposed VTM 52267 (SunCal) SUMMARY: This report requests approval of an amendment to an existing consulting services agreement with BonTerra Consulting in order to provide environmental services necessary to monitor the mitigation measures as outlined within the previously approved Vesting Tentative Tract map No. 52267. RECOMMENDATION: It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra Consulting in the amount of $20,000.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Clerk's Office) Ordinances X Agreements EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? NA Yes No 4. Has the report been reviewed by a Commission? NA Yes No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVI Y: ,. Terrence L. Belanger City Manager James DeStefano Deputy City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Amendment No. 4 to a Professional Services Agreement with BonTerra Consulting regarding Environmental Services for proposed VTM 52267 (SunCal) ISSUE STATEMENT: This report requests approval of an amendment to an existing consulting services agreement with BonTerra Consulting in order to provide environmental services necessary to monitor the mitigation measures as outlined within the previously approved Vesting Tentative Tract map No. 52267. RECOMMENDATION: It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra Consulting in the amount of $20,000.00. FINANCIAL STATEMENT: Costs associated with processing and development of the project are funded through developer fees paid by the project developer / applicant to the City. BACKGROUND: In December 1996, the City entered into a contract with BonTerra Consulting in the amount of $83,645.00 to prepare an Environmental Impact Report for proposed Vesting Tentative Tract Map No. 52267 (SunCal). The City Council approved a $31,508 amendment to the contract in March, 1998 to augment the previously prepared environmental documentation. A second amendment in the amount of $3,950.00 was approved in August 1998 for an oved analysis of City an additional alternative design. Vesting Tentative Tract Map No. 52267 was app Y Council for the development of 130 homes adjacent to Diamond Bar Boulevard in September 1998. The City Council apprthe consuled a Otantsnforct amendment additional workltp a performed d ConsuIto ghe in November 1998 to compensate completion of the environmental impact report. The applicant (SunCal/Diamond Hills Ranch Partnership) has requested Final Map approval and map recordation in order to obtain a vegetation clearance and grading permit from the City. It is the applicant's intent to receive Final map approval, recordation of the map and begin removal of site vegetation prior to the commencement of the nesting season in February. Amendment No.4 incorporates a work program and budget for the City consultant t a Biological evaluate plan submittals and conduct a site survey. The applicant Resources Management Plan as required by the Mitigation Monitoring Plan (MMP) previously adopted by the City Council. The applicant �h� has EIR proposed a reviThe s'on to the consultantc will al sage prepare scrub the Mitigation program as outlined review the environmental evaluation to address the ecepment planrevision. for compliance withconsultant proJelct mitigation applicants landscape plan and tree p measures. Prior o the initiation oany cconstruction lea raptor nests/ burrows and willsurvey locat on of any construction site for the presence p sensitive habitats within 100 feet of the construction site limits. the five year on The work program and budget for 0. Amendmks ent No.4ssary tproposeseatbudget augmentation' of Monitoring Program is $119,446tasks experse of $20,000.00 to compensate the Cionsultant for AmendmentthosNoe 4 incorporatesgheespecificl tasks BonTerra prior to grading of the site. identified as Phases A, B, C, DA and D.2 as described within the attachhead nor acptio'gty for he m and budget. An additional contract amendment will be necessary prior remaining tasks necessary to ensure compliance with the City Council approval of the project. is anticipated that the tasksconsultant outlined ned wi h Amendment cthe Mitigation completed by February 29, 20000. The remaining scopeof work Monitoring Plan will be conducted over a five-year period. PREPARED BY: James DeStefano Deputy City Manager Attachments: Amendment No. 4 to the Consulting Services Agreement Request for Budget Augmentation, dated October 21, 1999 IRA 70 N S U L T I N G An Environmental Planning/Resoucce Management Corporoticn October 21, 1999 Jim DeStefano Deputy City Manager City of Diamond Bar 21660 East Copley Drive, Suite 190 Diamond Bar, California 91765-4177 VIA FAX AND FIRST CLASS MAIL (909) 861-3117 Subject: Revised Scope of Work and Budget for Contract Task 10: Implementation of Mitigation Monitoring Program for SunCal Project VTTM No. 52267 Dear Mr. DeStefano: As we discussed at the October 19, 1999 meeting, the work program we submitted earlier this year needs to be revised to include a task for preparation of an EIR addendum, as well as to conform the coastal sage scrub mitigation to the recently prepared Biological Resources Management Plan (BRMP). As you know, our contract with the City for this project included a task for reviewing program details and monitoring implementation of the various mitigation measures adopted for the project (Task 10: Implementation of Mitigation Monitoring Program). The contract specified that a budget for this task would be developed subsequent to City Council approval of a project and when the applicant's construction schedule was known. This letter and the attached revised work program and budget responds to the contract requirements and the applicant's desire to start the process leading to issuance of a grading permit by the City. We have discussed our scope of work with the applicant and his consultant (Barry Jones, Helix Environmental). They will be responsible for obtaining the California Department of Fish and Game and U.S. Army Corps of Engineers permits required for the project. Our work program consists of four elements: first, reviewing the BRMP required by Biological Resources Mitigation Measure Number 1; second, reviewing the specific mitigation plans; third, preparing an addendum to the Final EIR to accompany the final map documentation; and fourth, construction monitoring for all mitigation measures contained in the Mitigation Monitoring Plan adopted by the City Council. We appreciate the opportunity to assist the City of Diamond Bar with this challenging project. If you have any questions, please call. 151 Kalmus Drive Sincerely, Suite E-200 BONTERRA CONSULTING Costa Mesa / California 92626 Thomas E. Smith, Jr., POZP (714) 444-9199 Principal (714) 444-9599 fox R:TrojectskMaNOM Scope -102199 www. bonterraconsultmg. com. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.� TO: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE: January 13, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Approval of a Consulting Services Agreement with Environmental Impact Sciences for On -Call Environmental Services. SUMMARY: This report requests approval of a Consulting Services Agreement with Environmental Impact Sciences to provide technical environmental support services as necessary to evaluate and respond to adjacent industrial development projects proposed within the City of Industry. RECOMMENDATION: It is recommended that the City Council approve an agreement between the City and Environmental Impact Sciences in the amount of $20,000.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Clerk's Office) Ordinances X Agreements EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attomey? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: N� 4 W"" Terren L. Belanger City Manager Yes No X Yes No NA Yes No NA Yes No Yes X No T Jehes DeStefan Deputy City Manager MEETING DATE: TO: FROM: SUBJECT: CITY COUNCIL REPORT AGENDA NO. January 18, 2000 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager Approval of a Consulting Services Agreement with Environmental Impact Sciences for On -Call Environmental Services. ISSUE STATEMENT: This report requests approval of a Consulting Services Agreement with Environmental Impact Sciences to provide technical environmental support services as necessary to evaluate and respond to adjacent industrial development projects proposed within the City of Industry. RECOMMENDATION: It is recommended that the City Council approve an agreement between the City and Environmental Impact Sciences in the amount of $20,000.00. BACKGROUND: The City has previously entered into contract with Environmental Impact Sciences (EIS) to provide professional services related to the proposed City of Industry Materials Recovery Facility and the Grand Avenue industrial project known as The Plantation. In April 1999 the City Council approved a total authorization of $19,560.00 for requested environmental consulting support services necessary in order to respond to the Lanterman Forensic Expansion Project and the City of Industry Wohl Property Group Industrial Facility. Recently, the City has requested on-call consultant services from EIS in response to the City of Industry Notice of Preparation for the Grand Central Recycling and Transfer Station and the proposed Majestic Realty Industrial Project. Several concerns have been raised regarding the proposed industrial projects related to land use compatibility with adjacent residential properties, automobile, truck and train traffic and noise. The proposed Majestic Realty Industrial Project consists of 6,500,000 square of industrial buildings to be located east of Brea Canyon Road, south of Valley Boulevard and west of Grand Avenue. The project is designed to be served by rail. Industrial buildings are planned adjacent to existing residential uses at the terminus of Washington Street. EIS continues to provide excellent services and distinct advantages to the City in responding to projects proposed in adjoining jurisdictions. Contract authorization is requested to respond to the anticipated environmental documentation regarding the Environmental Impact Reports under preparation by the City of Industry. for the identified projects. It is recommended that the City's enter into the $20,000.00 contract to compensate EIS for the requested environmental support services and additional services as needed. The City Purchasing Policy and Procedures Guidelines limit the authority of the City Manager to $15,000.00 per vendor per fiscal year. City Council authorization is required to approve the proposed contract in the amount of $20,000.00. FINANCIAL STATEMENT: Funds for the requested expenditure are allocated within the FY 1999-2000 Budget PREPARED BY: James DeStefano Deputy City Manager Attachments: Consulting Services Agreement Letter Proposal from EIS, dated October 16, 1999 ✓, RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMODN BAR CONGRATULATING THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, ITS EXECUTIVE OFFICER AND STAFF, LOS ANGELES COUNTY REGION, FOR 50 YEARS OF DEDICATED SERVICE IN PROTECTING THE WATER QUALITY IN LOS ANGELES COUNTY. WHEREAS, the California Regional Water Quality Control Board, Los Angeles Region (hereinafter, "regional board"), was established in 1950 under the Porter -Cologne Act to protect water resources in Los Angeles and other counties in Southern California, and WHEREAS, past and present regional board members and staff have endeavored to protect and enhance the region's coastal, surface water and groundwater resources against a variety of pollutants generated from a multiplicity of sources; and WHEREAS, the regional board members, its Executive Officer, Dennis Dickerson, and staff deserve substantial credit for their efforts in responding to the very daunting and seemingly impossible challenge of balancing the interests of agriculture, commerce, industry, water suppliers, municipalities, and the environmental community in a fair, objective and reasonable manner — while also striving to realize its important mission of preserving and enhancing water quality in the region, for the benefit of current and succeeding generations of Southern Californians; and WHEREAS, the City of Diamond Bar appreciates the efforts of the regional board members and staff in striving to meet the enormous challenge, notwithstanding operating, in many instances, without sufficient resources. NOW, THEREFORE, be it resolved that the City of Diamond Bar does hereby congratulate the regional board member, its Executive Director and staff, both past and present, for their hard work and dedication over the past 50 years of service in protecting and enhancing the region's precious water resources, on which Southern California critically depends; and joins in its 50th anniversary celebration on January 26, 2000. PASSED, ADOPTED AND APPROVED 18th day Of Jana 2000. /s/ Deborah O'Connor Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 18thday of January , 2000, by the following vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: MPT/Ansari ABSTAINED: COUNCIL MEMBERS: ATTEST: /s/ Lynda Burgess City Clerk of the City of Diamond Bar A pR -T"1--OF THE CITY COUNCIL OF THE CITY OF CONGRATULATING THE CAUFORNIA REGIONAL WATER QUALITY CONTRD L BOARD, LOS ANGELES SERVICE IN PRO CTING WATER 5FOR ITS 0 YEARS OF DEDICATE QUUALrty IN LOS ANGELES COUNTY q S,pJ Whereas, the California Regional Water Qua* C o cou, Los Angeles Region (herald alter, "regional board"), vasa established Porter'-Cologne Act to protect water resources in Los Angeles andatit'tes in Southern Califomia;Dv VAWM, pmt and present regional board members and staff have endeavored to protea and enhance the region's coastal, surf2ce water and groundwater resources against a variety of pollutants generated from a multiplicity . go sources; regional board members, its E,ceautive Office and stall Whereas the reg to the vary daunting and deserrre aub,�ta�iel credit for their et balancingr � � i��� � seemingh' unPoesble ofalleC�and the environmental oommeroe, industry, wafer suppliers, municipalities, community in a fair, objective, end reasonable manner— also striving to cti r�eaflze its important mission of preserving and enhancing water quality in the succeeding region, for the benefit of current and generAtions of Soirthem i Californianns; appreciates the efforts of the regional Whereas, the City of dtiatlenge, board members and staff in striving to meet this enormous r*mdhs jnding operatir+g, in many instances,jjWitho�t,aulrtiaent Now, therefore, be it Proclaimed th the City of does hereby mem and staff, both Past and Weegro for their =lgratulate the regional board ears in �� and hard wC�1tc and dedication aver the pmt 50 y on which Southern California enhawng the replica's precious water reeouro6s, critically depends; and loins in its 50artrtiversary Celebration on January 26"`, 2000. C) c A Recommendation Staff recommenda that City Council approve the attached proctor'nation conntm lciard Los Angelesthe 5e Regionhereinafter "Los Angelof the Caltiornia es egional onal Water ley Background On January 2e, 2000, the regional board will be celebrating its S& Anniversary. Authorized under ft Porter -Cologne Act, the Los Angeles regional board is one of 9 regional boards in the State. Its mission is to "preserve and enhance the quality of Cal brnia's wager resources and ensure their Proper aik cation and efficient use for the benefit of present and future generations." The proclamation acknowledges and congratulates the Los Angeles Regional Board for its efforts in striving to realize its mission. Other dties also intend to adopt similar proclamations. Fiscal knpact There is no fiscal impact associated with this recommended action. Vu � - City of Diamond Bar Memorandum To: Terrence L. Belanger, City Manager From: Kellee A. ''ritzal, Assistant to the City Manager x Subject: CDBG 2000-2001 Final Allocation Date: January 17, 2000 The City received the final allocation for CDBG funding. Due to the increase by Congress for mandatory set -asides, the final allocation figure has slightly decreased. The City's original planning figure had been $372,858; it is actually $370,887, a decrease of $2,000. This has effected the amount for the 15% Public Service Cap and 10% Administration allocations. A new matrix is attached with the final recommended allocations. The Senior Program funding has been decreased by $267.00 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2000-01 PROGRAM YEAR Final Allocation (Revised 1117100) Service City Council Requested Staff City Counc Provided Allocated 99-00 Funds 00-01ndations Allocate City of Diamond Bar Senior $47,215 $50,770 $34,133 Services Diamond Bar Senior Senior Included $3,313 included qst _iIi City d Club Services in City rgst Sunshine Senior senior Included $3,000 d in City Included rqst Club Services in City rqst Evergreen Senior Senior Included $5,000 Included in City rgst Club Services in City rgst Diamond BarNValnut Child Care $30,000 $34,000 $15,000 YMCA Day Camp $11,000 $15,000 $6,500 Project Sister Prevention $0 $0 $0 for seniors COPS funned Service Center for Disability $5,000 $5,000 $0 Independent Living Services Camp Fire Boys Camp for $0 $6,770 $0 I & Girls 8 to 12 Future America Drama $0 $14,806 $0 Classes $93,215 $137,659 $55,633 Sub -total ADA11NtS"RATN-% — City of Diamond Bar Admin $37,285 $37.285 $37,285 Sub -total $37,285 $37,285 $37,285 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2000-01 PROGRAM YEAR Final Allocation (Revised 1117100) TOTAL AVAILABLE FUNDS $1,110,887 Service City Council Requested Staff City Council Agency Provided Allocated 99.00 Funds 00.01 Recommendations Allocation Community Service Heritage Park $150,000 $0 Ronald Reagan Pk $180,000 $0 Sycamore Cyn Pk $25,000 Sycamore Cyn Pk $300,000 $300,000 Diamond Bar Paint the $7,500 $8,000 $8,000 Improvement Assoc. Town Public Works Sidewalks Gateway Center $146,500 $146,500 Sidewalks Golf Course area $281,360 $281,360 Inland Valley Job $25,000 $5,000 EDC creation Minnequa Landslide Emergency $110,000 $0 $0 Sub -total $472,500 $760,860 $740,860 TOTAL AVAILABLE FUNDS $1,110,887 CITY OF DIAMOND BAR AGENDA REPORT �— Honorable Mayor and Members of the City Council AGENDA NO. 2—L MEETING DATE: January 18, 2000 REPORT DATE: January 11, 2000 FROM: Terrence L. Belanger, City Mana er TITLE: PUBLIC HEARING AND CONSIDERATION OF THE 2000.2001 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY: The City has scheduled a public hearing to discuss proposed programs and the allocation of Community Development Block Grant (CDBG) funds. The City will receive approximately $372,858 in federal funds as a participant in the 2000-2001 Los Angeles Urban County CDBG Program. In addition, the City has $740,000 in unallocated funds, for a total allocation of IL112,858. The funds may be used for a variety of Community Development activities that develop a viable urban community, principally for persons of low and moderate -income levels. The City may only allocate 15% or $55,929 of the 2000-2001 allocation towards community public service programs. The purpose of the public hearing is to solicit public testimony and receive presentations from public service organizations and residents requesting funds. RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution 00 -XX "A Resolution Approving the City's Community Development Block Grant Program for Fiscal Year 2000-2001", and authorize the City Manager to execute all CDBG documents required for the implementation of the program. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification --L Resolution(s) _ Bid Specification _ Ordinance(s) X Other: CDBG Proposals/Matrix Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes No reviewed by the City Attorney? 2. Does the report require a majority vote? N/A Yes No 1 Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes _ X No 5. Are other departments affected by the report? _ X Yes No Report discussed with the following affected departments: _ REVIEWED BY: ATerrence L. Be n er City Manager JME�Stefajno Deputy City Manager Kellee A. Fritzal Assistant to the City Manager CITY COUNCIL REPORT MEETING DATE: January 18, 2000 Agenda No. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manger SUBJECT: PUBLIC HEARING AND CONSIDERATION OF THE 2000.2001 COMMUNITY DEVELOPMENT BLOCK GRANT ISSUE STATEMENT As required by Federal regulations the City must solicit public participation through advertisements and public hearings prior to the adoption of the Community Development Block Grant program. RECOMMENDATION It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution 00 - XX "A Resolution Approving the City's Community Development Block Grant Program for Fiscal Year 2000- 2001", and authorize the City Manager to execute all CDBG documents required for the implementation of the program. FINANCIAL SUMMARY Approval of the 2000-2001 CDBG budget will be incorporated into the 2000-2001 City Budget. The CDBG Program does not impact the General Fund budget of the City. BACKGROUND The City of Diamond Bar, through a Cooperative Agreement, is part of the Los Angeles County Community Development Commission - Community Development Block Grant (CDBG) program, The CDBG program was established through the Housing and Community Development Act of 1974. The primary program of each grantee under the Title is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. The use of CDBG funds must meet the primary national objectives: Benefiting low and moderate income persons; or Addressing slums or blight; or Meeting a particular urgent community development need, Page Two CDBG Report The projects must also meet one of the eligible activity categories: acquisition of real property for an eligible use; acquisition, construction, and rehabilitation of public facilities; demolition and clearance of deteriorated buildings; community service for low -and moderate -income households; removal of barriers that restrict the mobility for elderly or handicapped persons; or special economic development activities. Funds may be used for a variety of community development activities such as public services, administration and public works projects. The funds may only be used within low and moderate -income census tracts (of which the City has none) and/or to benefit low and moderate -income persons and/or presumed eligible persons. The City's approved projects and budget must be submitted to the Los Angeles CDC by February 1, 2000. The City of Diamond Bar's projects and budget will ultimately part of the Los (HUD).Angeles County's CDBG program application to the U.S. Department of Housing and Urban De DISCUSSION Of the City's total allocation, a portion (15%) may be allocated towards community service projects. Due to the Los Angeles Riots, there was a five- (5) year exception to the 15% public service cap, increasing it to a 25% public service cap. The 25% public service cap exception reached the sunset clause in Fiscal Year 1997-98. The Federal Government authorized the Greater Los Angeles Area to utilize a 25% Public Service Cap for the 1999-2000 year. In December 1999, the City Council authorized the increase in Public Service Funding to 25%, as authorized, through June 30, 2000. Local cities and the County of Los Angeles have been lobbying to create the permanent retention of the 25% public service cap. In addition, the League of California Cities has recommend additional flexibility in the use of all CDBG funds. The City sent out Request For Proposals to all interested organizations and placed legal advertisements "Notice of Availability of CDBG Funds in both the San Gabriel Valley Tribune and Daily Bulletin. Based on the proposals received by non-profit agencies and City Departments, past history of applicants and the availability of funds, funding recommendations have been developed. Prior to a project being funded, eligible is determined and the subrecipients must meet the Federal regulations/requirements. The regulations include determining eligible of participants, submitting back-up financial documentation, and retention of all records for a three-year period. The City provides support to the projects that receive funding with technical assistance and monitoring to insure compliance. The City is responsible for overseeing the operations of all the subrecipients supported activities including compliance with all applicable Federal requirements and those performance goals are being achieved. As part of the application process, the City must describe the programs that are currently being implemented and how those programs are meeting the goals and objectives that have been established by the City. Page Three CDBG Report CURRENT 1999-2000 CDBG PROJECTS AND ALLOCATION YMCA Childcare ($30,000) To provide after school childcare for twenty (20) families monthly. To date the YMCA has provided childcare for an average of twenty (20) children monthly. The YMCA was granted an additional $15,000 during December 1999, for the total of $30,000. YMCA Summer/Off Tract ($11,000) To provide summer/off tract day camp for up to twenty (20) families monthly. This project has expended all of the allocated funding, 23 families were provided summer day camp. Due to the increase in funding, the YMCA will be able to assist students for the Christmas and Easter Camps. City Senior Program ($47,215) To provide senior activities, classes, referrals and special events to seniors. The City has provided various senior activities and truck rental for food distributions. General Insurance has been purchased for all three senior groups utilizing the Heritage Park Community Center. Service Center for Independent Living — ($5,000) This is a new project that was funded in December 1999. SCIL will provide outreach activities with persons with disabilities in Diamond Bar to facilitate education regarding awareness and issues within the Community. SCIL is beginning implementation of the outreach program. Project Administration ($37,285) Provides program support to all projects including monitoring required reporting, and Davis -Bacon construction compliance. Handicap Access Ramps 99 ($81,000) This project was for phase II of the school route handicap access ramps. The first phase bids were favorable, which enabled all ramps being completed in one phase in the 1998-99 CDBG project. Park Retrofit 98 ($185,000) ADA Improvements were constructed at Ronald Reagan and Heritage Parks. The Notice of Completion is on the January 18, 2000 Agenda, which includes a budget adjustment of $5,000. Park Retrofit 99 ($25,000) A consultant has been retained to develop a Master Plan for the Sycamore Canyon Park retrofit. Paint the Town (7,500) The rehabilitation project is scheduled for May 2000, participants are currently being solicited. Minnequa Landslide Emergency Assistance ($110,000) The remediation of the landslide affecting five lots on Minnequa and Sunset Crossing has been completed, The Notice of Completion will be on the February 1, 2000 agenda. Page Four CDBG Report PROPOSED PROJECTS AND ALLOCATIONS FOR THE 2000.2001 PROGRAM YEAR In planning for the 2000-2001 CDBG process the City published public notices announcing the availability of CDBG funds, mailed letters and applications to all existing subrecipients and interested parties requesting proposals for use of the CDBG funds. Due to limited funding available in the public service category, staff is recommending providing funding to three projects with the available 15% allocation. However, if the public service cap were increased to 25%, staff would recommend funding for additional projects. Based upon Federal regulations, CDBG funds must be allocated and spent within three years. In addition, Cities are strongly encouraged by the Community Development Commission to allocate all monies as soon as feasible. 2000-2001 Public Service City Senior Program FY 99.00 47,215 Request 2000-2001 $62,083 Recommend $34,400 The City's Senior Program ($50,770) includes special events, Friday Bingo, Craft Classes, new Bingo machine and the Senior Coordinator position for referrals and coordination between the groups. Diamond Bar Senior Citizens Club $3,313 Requested insurance, supplies, popcorn machine and truck rental. Sunshine Senior Group $3,000 Requested insurance, stationary, bingo supplies and health fair, Chinese Evergreen Senior Association $5,000 Requested insurance, sick/elderly visits, medical seminar, English Language class, travel program, mixer with other seniors. The Senior Program will include several of the activities and supplies as requested by the Diamond Bar Senior Club, Diamond Bar Chinese Association Seniors Sunshine Seniors Group. The City will provide insurance to all groups and truck rental for food distributions ($3,800). The City will coordinate senior activities with all groups to ensure that programs are being offered to assist all seniors ($30,600). Diamond Bar YMCA Childcare FY 99-00 $30,000 Request $34,000 Recommend $15,000 To provide after school childcare for twenty (20) low and moderate income families monthly. The project allows for parents to work while their children are in a safe environment. The program has been very successful and meets all federal regulations. Page Five CDBG Report Diamond Bar YMCA Summer Camp FY 99-00 $11,000 Request $15,000 Recommend $6,500 To provide summer/off-tract day camp for up to twenty (20) families monthly. This project provides summer camp and off -tract camp for low and moderate -income families, The program has been very successful and meets all federal regulations. Service Center for independent Living FY99.00 $5,000 Request $5,000 Recommend $0 To provide for independent living services, newsletter, and community forums on disability issues. This is an eligible project; however, due to limited funding staff does not recommend funding at this time. Camp Fire Boys and Girls FY 99.00 - NIA Request $6,770 Recommend $0 To provide for mountain camp experience for boys and girls from low and moderate income families. This is an eligible project; however, due to limited funding staff does not recommend funding at this time. Future America FY 99.00 - NIA Request $14,806 Recommend $0 To provide for training for boys and girls from low and moderate -income families in selected areas related to visual and performing arts. This is an eligible project; however, due to limited funding staff does not recommend funding at this time. Sub -total Request $137,659 Recommend $55,900 2000-2001 Administration Program Administration FY 99-00 — 37,285 Request $37,285 Recommend $37,285 To provide overall CDBG program administration including contract compliance services. Sub -total Requested $37,285 Recommend $37,285 2000-2001 Public Works/Housing and Economic Development Park Retrofit FY 99.00 — 20,000 Request $300,0000 Recommend $300,000 The request is for ADA Retrofit at Sycamore Canyon Park; the Master Plan for the park retrofit is currently underway. Page Six CDBG Report Paint the Town FY 99-00 - $7,500 Request $8,000 Recommend $8,000 To assist the Diamond Bar Improvement Association in the rehabilitation of ten homes. Sidewalk ADA Accessibility FY 99.00 — NIA Request $146,500 Recommend $146,500 To provide Accessible Sidewalks on Golden Springs Drive between Gateway Center Drive and Copley Drive. Sidewalk ADA Accessibility FY 99-00 - NIA Request $281,360 Recommend $281,360 To provide Accessible Sidewalks on Golden Springs Drive and Grand Avenue adjacent to the golf course. Inland Valley EDC FY 99.00 - NIA Request $25,000 Recommend $5,000 To provide for business retention, attraction and creation and expansion of job opportunities for low and moderate income persons by providing technical skills training. This is a new project and it is recommended that the project be partially funded this year as a demonstration project. Sub -total Request $760,860 Recommend $740,860 TOTAL REQUEST $887,804 STAFF RECOMMENDATION $778,145 The City Council has previously allocated CDBG funding towards the Senior/community Center. The Community Development Commission does not recognize the "saving of funds for a future project" as "allocating funds". Therefore, the City has $740,000 in unallocated funds. To assist with the construction of public works, Cities can apply for a Section 108 Loan. A Section 108 loan will "front" the City the necessary funds with an agreement that the City will pay back the loan using future allocations of CDBG funding. The remaining unallocated $402, 713 will be kept as unallocated towards the Senior/Community Center Building. Staff will apply for a Section 108 loan and the unallocated funding will be used towards the repayment. CONCLUSION The purpose of public hearing is to solicit public testimony and receive presentations from the public service organizations requesting funds. It is an opportunity for the City Council to question the proposed public service organizations as well as City staff regarding the applications under consideration. The public hearing has been advertised in the San Gabriel Tribune and the Daily Bulletin. Attachments Matrix of Projects/Recommended Funding Resolution 00 -XX CDBG Project Applications CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2000-01 PROGRAM YEAR Service City Council Requested Staff City Council Agency Provided Allocated 99-00 Funds 00-01 Recommendations Allocation City of Diamond Bar Senior $47,215 $50,770 $34,400 Services Diamond Bar Senior Senior Included $3,313 Included Club Services in City rqst in City rqst Sunshine Senior Senior Included $3,000 Included Club Services in City rqst in City rqst Evergreen Senior Senior Included $5,000 Included Club Services in City rqst in City rqst Diamond BarMalnut Child Care $30,000 $34,000 $15,000 YMCA Day Camp $11,000 $15,000 $6,500 Project Sister Prevention $0 $0 $0 for seniors COPS funded Service Center for Disability $5,000 $5,000 $0 Independent Living Services Camp Fire Boys Camp for $0 $6,770 $0 & Girls s to 12 Future America Drama $0 $14,806 $0 Classes Sub -total $93,215 $137,659 $55,900 $0 City of Diamond Bar Admin. $37,285 $37,285 $37,285 Sub -total $37,285 $37,285 $37,285 GITT yr ujiRmvmrj oAm COMMUNITY DEVELOPMENT BLOCK GRANT 2000-01 PROGRAM YEAR Service City Council Requested Staff City Council Agency Provided Allocated 99-00 Funds 00-01 Recommendations Allocation Community Service Heritage Park $150,000 $0 Ronald Reagan Pk $180,000 $0 Sycamore Cyn Pk $25,000 Sycamore Cyn Pk $300,000 $300,000 Diamond Bar Paint the $7,500 $8,000 $8,000 Improvement Assoc. Town Public Works Sidewalks Gateway Center $146,500 $146,500 Sidewalks Golf Course area $281,360 $281,360 Inland Valley Job $25,000 $5,000 EDC creation Minnequa Landslide Emergency $110,000 $0 $0 Sub -total $472,500 $760,860 $740,860 TOTAL AVAILABLE FUNDS $1,112,858 RESOLUTION,* A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2000.2001 WHEREAS, on August 22, 1974, the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and WHEREAS, the City of Diamond Bar has received notification of the availability of $370,887 in federal Community Development Block Grant (CDBG) funds to further the attainment of these goals during Fiscal Year 1999-2000; and WHEREAS, the City has $740,000 in CDBG funds from previous fiscal years that need to be allocated to specific projectsiprograms; and WHEREAS, suggestions have been requested from residents, community organizations, City Departments for the utilization of these funds; and WHEREAS, the City has published information regarding eligible activities under the Act and met with all interested groups and conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The funding allocation for the 2000-2001 CDBG Program year shall be: Public Service City Senior Program $34,133 YMCA Childcare $15,000 YMCA Day Camp $ 6,500 Administration Public Works ADA Park Retrofit $300,000 DBIA Paint the Town $ 8,000 ADA Sidewalks $146,500 ADA Sidewalks $281,360 Inland Valley EDC $ 5,000 $55,633 $37,088 $740,860 Section 2. That the City Manager is authorized and directed to submit the City's final Cost Summary for Fiscal Year 2000-2001 to the County of Los Angeles, reflecting the funding allocations set forth herein. Should the City's final allocation vary by more than twenty-five percent (25%) from the figures contained herein, the City Manager is authorized to allocate the additional funds to eligible activities. Section 3. That the City Manager is authorized to execute the contractual and related documents to be prepared by the County of Los Angeles that are required for the implementation of the projects/programs set forth herein. Section 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED, AND ADOPTED this th day of 2000. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution Number 00- was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the day of , 2000, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Lynda Burgess, City Clerk City of Diamond Bar, California Interoffice MEMORANDUM To: Kellee Fritzal, Assistant to the City Manager From: Bob Rose, Community Services Director /Ox0co Date: January 10, 2000 Re: C.D.B.G. Request A. Senior Program Request: Please find attached the back-up documentation for the Senior Program C.D.B.G. request for FY 2000/01. Following is the summary of the Senior Program request: 1. City Senior Program: a. Special Events $3,520 b. Friday Bingo $1,750 c. Craft Classes $300 d. New bingo machine $8,000 e. Senior Coordinator $37,200 $50,770 2. Diamond Bar Senior Citizens Club: a. Liability Insurance $263 b. Supplies $1,800 c. Pop Corn Machine $450 d. Truck Rental 800 $3,313 3. Sunshine Seniors Group: a. Liability Insurance $1,000 b. Stationary $500 c. Bingo supplies $1,000 d. Health Fair 500 $3,000 4. Chinese Evergreen Senior Association: a. Liability Insurance $1,000 b. Sick/Elderly Visits $500 c. Medical Seminar $500 d. English Language Class $1,000 e. Travel Program $1,000 f. Mixer with other seniors $1,000 $5,000 Grand Total Senior Program Request: $62,083 B. Public Works Request for Community Services 1. Construction Documents for Sycamore Canyon Park ADA Retro Fit 2. Construction of ADA Improvements at Sycamore Canyon Park Grand Total Public Works Request $300,000 Please let me know when we can meet this C.D.B.G. funding request. Cc: Jim DeStefano, Deputy City Manager $32,000 $268,000 CITY OF DIAMOND BAR _ COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 5 :00 p. m. APPLICATION SUMMARY Organization: City of Diamond Bar Project Name: Senior Programming Amount Requested: AsPi 7%D Location of Project: 2900 S Brea Cyn Rd (Heritage Park Comm. Ctr. ) Funds would be used to: Conduct Sr. Programming that will enrich the lives of local seniors. Activities that would include information referrals, meals, dances, classes, movie days and craft classes. GENERAL INFORMATION Organization Address: 21660 E. Copley Dr. , 4100 City: Diamond Bar Telephone/Fax Number: (9 09) 396-5694 E-mail Address: bob. rose@ci. diamond -bar. ca. us ContactPerson/Title: Bob Rose, Community Services Director Officials authorized to represent organization and expend funds: Name: Debby O'Connor Title: Mayor Name: Terrence L. Belanger Title: City Manager Federal I.D. Number/Non-Profit Status: Page Two CDBG Application This application is proposing a new _ existing X project. (check) Has the project received past funding from the City of Diamond Bar? — If yes, please identify the year/amount and source of funding: C i) R 047 Z1� GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Provide daily Sr. drop-in jprograms for up to 160 per day. Develop and conduct a variety of recreation classes and programs for seniors on a pay for basis, which meets the div- erse needs of the seniors in Diamond Bar. Develop and con- duct referral service based on requests of seniors in Diamond Bar. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Meet the special recreational and human service needs of a diverse group of seniors with a variety of needs and diverse culture backgraounds. The age group to be served would be seniors 55 years of age and over. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). The primary area of service is the City of Diamond Bar; however, the make-up provided to residents of adjacent communities. Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: ( $© Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: 200 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons Seniors 55 years of age and over, variety of ethnic backgrounds (ie; 20% Asian/Americans, 60% Caucasion, 20% other). The percentage of females served should be a little higherthan males. 86% female, 14% male Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. see attached I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residan ts of the City of Diamond Bar. We understand that the formal agreement with th i wi define other reporting provisions and federally required assurances. Signature: ;l Title: (1411AII I: f_ Date: (0 2 2000 - 2001 BUDGET PROCESS Senior Program Special Events Estimated Attendance: 90 Seniors WESTERN LUNCHEON DANCE AUGUST: 2000 Lunch $7.00 P.P. $630.00 Entertainment 100.00 Decorations/Paper goods 60.00 TOTAL $790.00 REVENUE (90X$3) $3.00 P.P. $270.00 CDBG $520.00 HALLOWEEN PARTY OCTOBER: 2000 Lunch $7.00 P.P. $630.00 Entertainment 100.00 Decorations/Paper goods 100.00 TOTAL, $630.00 REVENUE $3.00 $270.00 CDBG $560.00 CHRISTMAS LUNCH DECEMBER: 2000 Lunch $7.00 P.P. $630.00 Entertainment 200.00 Decorations/Paper goods 100.00 TOTAL $930.00 REVENUE $3.00 $270.00 CDBG $660.00 VALENTINE LUNCHEON DANCE FEBRUARY: 2001 Lunch $7.00 P.P. $630.00 Entertainment 100.00 Decorations/Paper goods 150.00 TOTAL $880.00 REVENUE $3.00 $270.00 CDBG $610.00 ST. PATRICK'S DANCE MARCH: 2001 Lunch $7.00 P.P. $630.00 Entertainment 100.00 Decorations/Paper goods 100.00 TOTAL $830.00 REVENUE $3.00 $270.00 CDBG $560.00 SUMMERTIME BAR -B -Q -DANCE JULY: 2001 Lunch $7.00 P.P. $630.00 Entertainment 100.00 Decorations/Paper goods 150.00 TOTAL $880.00 REVENUE $3.00 $270.00 CDBG $610.00 SPECIAL EVENTS CDBG TOTAL $3,520.00 2000 — 2001 Senior Excursion Proposal 44 Participants 2000 July Pechanga Entertainment Center — Temecula Package No Fee No Fee Prop A None Revenue Per Person $5.00 $220.00 CDBG None August Lawrence Welk Theatre Package 34.00 p.p. $1496.00 Prop A $302.40 Revenue Per Person $1496.00 CDBG None Sept. Los Angeles County Fair Package $22.00 p.p. $968.00 Prop A $490.00 Revenue Per Person $22.00 $968.00 CDBG None October Nethercutt Collection With Lunch At The 94th Aero Squadron Package $18.00 p.p. $792.00 Prop A $435.00 Revenue Per Person $18.00 $792.00 CDBG None Nov. Liberate & Friends Package $42.00 p.p. $1848.00 Prop A $478.50 Revenue Per Person $42.00 $1848.00 CDBG None Dec. Palm Springs Follies Package $43.00 $1892.00 Prop A $457.00 Revenue Per Person $43.00 $1892.00 CDBG None 2001 Jan. Knott's Berry Farm with Lunch Package $18.00 p.p. $792.00 Prop A $457.00 Revenue Per Person $18.00 $792.00 CDBG None Feb. Long Beach Aquarium with Lunch Package $18.00 p.p. $792.00 Prop A $457.00 Revenue Per Person $18.00 $792.00 CDBG None March Pechanga Entertainment Center -Temecula Package No Fee No Fee Prop A None Revenue Per Person $5.00 $220.00 CDBG None April Shop Till You Drop Package $24.00 $1056.00 Prop A $490.00 Revenue Per Person $24.00 $1056.00 CDBG None May The Citrus Singer's Springtime Spectacular Package $26.00 $1144.00 Prop A $471.00 Revenue Per Person $26.00 $1144.00 CDBG None June Spend The Day In Los Angeles Package $20.00 $880.00 Prop A $478.50 Revenue Per Person $20.00 $880.00 CDBG None Total Excursion Revenue $12,100.00 Prop A 4,516.00 Budget 2000- 2001 Friday Bingo (52) Fridays Bingo Cards $1,500.00 Refreshments $1,000.00 Total $2,500.00 Revenue 7$0.00 CDBG $19750.00 Craft Classes CDBG Bingo Machine Replaced with A New Machine Always breaking down and in need of repair $300.00 $300.00 Estimated Cost $8,000,00 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 S: 00 p. m. APPLICATION SUMMARY Organization: i AM �%�9, �F Iq 14 � J T i N s Project Name: r=M T -e h / �i Ll.ln� Y Amount Requested: Location of Project: 0 - Funds would be used to: -IJRO W►8 f' 9-004 m Q ° N s� z -e GENERAL INFORMATION Organization Address: cl�-%fes �/4� ��'�d� City: Telephone/Fax Number: �i0 �` 39� S6 �� E-mail Address: Contact Person/Title: NOR. A,�( -'s 1 d vel -I 1 Officials authorized to represent organization and expend funds: Name: f Aq C � L� Title: G� Title: ;s ✓-- — -- Name: — Federal I.D. Number/Non-Profit Status: _ 3� 3 0 Page Two CDBG Application This application is proposing a new _ existing _, project. (check) Has the project received past funding from the City of Diamond Bar? If yes, please identify the year/amount and source of funding: �(Qq GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with /the requested funds. rr Q Re (7E'S iN_Q 1"Uaas V, 7--v l c (C ke`u Q,L IJ c -Di/ ,A� �ic �v -,v��L„ eo Ten�S -,4 nK Ue J f`� Le TQC L LZc6 i L iti AIS v h{ c `� VO Stent �S ® `aaa �(1 YJIQh S�j.Fr n Ci Vz%cir� � 0Lv(�— uppLL� es hnc Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. / i e /Ord �1���%'!77 ti/ Miciy / a-44 j�ec� In d U -C I 1 d E, Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Diamond Bar clients assisted which meet the low/moderate income requirements: - Diamond Bar clients expected to be assisted in new project year: 111:9 ore ^ ay -e Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting lows/moderate income persons Is your organization familiar with the CDBG reporting requirements? FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. C( TI CL c h Ayo/a / ,PC al`%�cr fhN(�U-e5� tb Y"5 -1 j�/� �c)cY0/ Zoo I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: �F--E s Z' /� P AZ / Date: L a"i 0_000 DIAMOND BAR SENIOR CITIZEN CLUB REQUEST FOR PROPOSAL 2000-2001 1. Liability Insurance $263.00 2• Supplies for the weekly meetings $1800.00 Coffee, napkins, cups, paperplates, plastic silverware creams & sugar 3• Popcorn Machine $450.00 4• Truck Rental $800.00 Total Request for 2000-2001 $3,313.00 91_0-Ap ROP- IVa I). 19f s _ �c ei p-rs- -016-0 .SD - 7-hANKs (r�. i/ - LyNehEr 7.D 0 IA:rZ 4We C b ao=.00 _ L�LoxD T.2, o ohec.Ci,�O 4cc . i3- a0 _ i7/ L C Tib b-S o?m v o DovF r-ss.0 /'1in�s�-,c i es 16 a o /mss (UJ b?s7L-e,P X59- 94 A14 PE BAD G'Fs 3-so �• �a o� 13O o .t'6-' 6 %. v o -v-,a dh Fns- 1030, a o _ 7—o7-pL - e5-XPe7DiTH��S; - 091chA 2W V 11 Liq- .2F a o 0s-0 0 _ v;AfrokjA 2ME 7INdey CA4Qcr, of0tiP-Isr -25•0a / 4- P F Dz0E-F,& �Lr)irc/ S - /216-00 _ .2sy- oil 300.100 - -LC A-107z I0010D _ Tom( /q, s o 6 77j, yy - U I0e.S6 7 Q 9 4o•oo 1 a4p r-s Oi o i ,,O "o chi s ry- 07.0-0 ST-e LL A I-4wT-LPeL O - IYOO E)( Pl:- %49-OCP — �12v►i 1S000 6?1 U►=n 7b STp t(A `T'DTAL 0-0 1=o rz �Pt�T-r4 T'V E3p 2. -3 -3 - 5'9 i 3-o o -vb T-A L 13 -,0 D t1-4-49 �y LL -r-A b , _ _ l 00. 00-- D-- /0000 /00-00 — Toia L aO0.00 DoibTAIL (11n67-0tli;' S / 26 •oo r T L - - /6b -00 9 f it eTi nG 11-14 'i 9 _ b0 /JZ3- - _ !IFNoq �r13+�Dcn 3600 so -- - �------ 111\'l+t\i► I;�I;j +-Ilk " '? CITY OF DIAMO:�M BAR cOMMUNITY DEVELOPMENT BLOCK GE REQUEST FOR pROPOSALS 20W2001 PROGIW4 YEAR eces eli bilitY under the 1974 Housing and Community Funding is contingent upon .. pmj mendeed.. '[leis application must be completed, anc. suPP'"'tal Development Act as a infonl ation regarding organization and proposed project �Y be attt�clted. APPLICATION DEADLINE. January 10, 5:0 APPLICATION SUMMON organization: 6410&ik V -Rf o SSOGr � D tJ project Name:_- AmountROQ11Gited: / 0 0 0 �� 1 '(Ar �lL Oi,,✓! L< � I Amo N D 8 �� Location of Project: _ ---- Funds would be used to: I_ LJS U RA N GENERAL INFORMATION em Z• 1 O,, Organization Address: ©• 13�X S� i g City: __0 A� Telephone/Fax Number: i��� b ! 0 Ci Ci E-mail Address: �. A Contact PersodTitle: L.0 v12G'�►D�� Officials authorized to represent orgmzation and expend funds: Name: An1gRt-may_ it ut Name:Li<+t o Title: �<<•fs PitJfi DG-� Federal I.D. NumberlNon•Profit Status: Page Two CDBG Application This application is proposing; a new ` existing project. (check) Has the project received past funding from the City of Diamond Bar? �o If yes, please identify the year/amount and source of funding: 1Q M . GOALS AND OBJECTIVE OF PROJECT Provide a detailed descripticn of the proposed project by describing precisely what is to be accomplished with the requested funds - NC i0e 11"eP.0VtsiKW-r Arp.9 C*Toywi.-N1 +�lGA1�Zt� SoNc®(Z uTi2^�,�'-IS or CTor At h iftop B -. Describe the specific purpa,e of the project; identify the problems the project is intended to solve, and the age group of those to be served. kL4,ft4� srN1v(t OTJJ.VWj 0r w-�Y 6f: QI�MVNQ gam. - f4' '(*ws OLD ®4 hwCer w1t-t- I wis - c n- GNArNG'V To l.C'Afz'J 0'4t'y'q , -'o 41N4 6 To w Fit-, r, 0/1V Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). pL� itf-VI(,%r vi 0,t, Or, U 1 QW r cilrt- yTAJOXX 1rJ m.?*4Np fA?Z Page Three CDBG Application PROJECT CLIENT PRCWILE Diamond Bar clients assisW in previous year: Diamond Bar clients assisu:d which meet the low/moderate income requirements: zSo Ift6,Mk--eg S Diamond Bar clients expected to be assisted in new project year: Z5o w C4%- ff&1Z3 Describe the characteristic:. of client population in target area, including age, sex, income level, and ethnic background. Re Late how the project will meet the federal requirements of benefiting low/moderate income persons ro9 Ru- Mt1 (�yl�� 60JI01Z ufczt;%NS aF� DI( vNBPi2. L.ow WCOMZ ON➢ Nd 1 o4rotm E %9W- 7coPu,- Is your organization famili x- with the CDBG reporting requirements? FINANCIAL INFORMATION Please attach a proposed bu iget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. Sia foo, 01Z--/ I hereby certify that if fund; are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will deft then reporting provisions and federally required assurances. Signature: Ld---i 14 Title: �IZL-S1 pkjN� CITY OF DIAMOND BAR _ COMMUNITY DEVELOPMENT BLOCK GRANT 1 REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 5:00 p. m. APPLICATION SUMMARY 1 Organization: Project Name: eli Amount Requested: _ Location of Project: 4A—V,I C Funds would be used to: ✓ Vrq� r' I .° r" / '4�r_ Ay art/. At cower- s L�yf� s -e GENERAL INFORMATION Organization Address: r9"a'/ LL'of City: Telephone/Fax Number:E-mail Address: Contact Person/Title: e? , Officials authorized to represent organization and expend funds: Name: /Iyfi,f Title: —� Name: Title: _ m�.,�7�f Federal I.D. Number/Non-Profit Status: Page Two CDBG Application This application is proposing a new existing project. (check) Has the project received past funding from the City of Diamond Bar? If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. 'Age Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. 4'vel� A;zL CT Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting _. I vv; ���o gate income persons Is your organization familiar with the CDBG reporting requirements? G) FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds areted to our organization they will be used to benefit low and low/moderate income residents the City Diamond Bar. We understand that the formal agreement with the City willne other rorting provisions and federally required assurances. Signature: Title: Date: CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 5: 00 p. m. APPLICATION SUMMARY Organization: Diamond Bar/Walnut YMCA Project Name: Child Care Amount Requested: $34,000 Location of Project: 22600 Sunset Crossing Rd., Diamond Bar, CA 91765 Funds would be used to: subsidize weekly enrollment for chi dr n agar 5-15 from -15from low and moderate income families. Kindergarten fees are $75.00 per week and 1-8 grades are $65.00 per week. Membership fees are $45.00 annually, equipment fees are $25.00 and registration fee,is $10.00. GENERAL INFORMATION Organization Address: 22600 Sunset Crossing Rd. City: Diamond Bar Telephone/Fax Number: (909)86o-9622 E-mail Address: Yapasaurus @aol . com (909)860-3957 (fax) Contact Person/Title: Alison Meyers/Associate Branch Director Officials authorized to represent organization and expend funds: Name: Paul Andresen Title: General Director Name: Jerry White Title: Branch Director Federal I.D. Number/Non-Profit Status: 95-1641976 Page Two CDBG Application This application is proposing a new _ existing X project. (check) Has the project received past funding from the City of Diamond Bar? Y e s If yes, please identify the year/amount and source of funding: CDBG 1992/93 $34,000; 1993/94-$26,000; 1994/95 $30,000; 1995/96 $34,000; 1996/97 $28,000; 1997/98 $28,000; 1998/99$15,000; 1999/2000 $15,000 until Dec. then $30,000 GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The requested funds will allow children from low and moderate income families to have a safe, quality, affordable, and fun place to be during_ hours after school while parents are still at work. This project provide: a necessary service to the community and families. The children are involved in activities that build character with values including respect, caring, responsibility, and honesty. Without these funds these children would be home alone. With no supervision, they would not be safe and possibly could cause problems in the community. The funds requested go directly to pay program fees. Each family is required to make partial payment with the larger protion paid through CDBG. The partial payment provides ownership and pride for participating families. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The children in this program are involved in healthy activities that help them grow with positive role models. They receive help with homework, perform community service projects, learn social and practical skills to be better members of our community. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). All of Diamond Bar. Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 27 Diamond Bar clients assisted which meet the low/moderate income requirements: 27 Please note we ran out of funds in Feb. of 99• 55 Diamond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons Children's ages range from 5-15; 70% were boys, 30% were girls. Income ranges from low income (10,751-17,950) to moderate income (17,951-28-750). Ethnic background as follows: Caucasian -26%, Black -29%, Hispanic 33% and Asian 12% Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with t e City will define other reporting provisions and federally required assurances. Signature: Title: JL�at� Date: A4,il�� After School Budget 1999/2000 Revenue Grants $34,000.00 Equipment Fee 600.00 Program Fees 117.285.00 Total Revenue $1511885.00 Expenses Salaries $89,736.00 Health Insurance/Retirement 4,700.00 Payroll Taxes/Worker's Compensation 10,124.00 Data Processing/Accounting 41234.00 Supplies 4,755.00 Media 299.00 Telephone 2,080.00 Postage 242.00 License and Permits 1,200.00 7,522.00 Occupancy/Rent 3,646.00 Equipment Maintenance 13,986.00 Insurance Program Advertising/Promotion 75.00 Food Cost - Program/Trans 8,250.00 Training Expense 1,366.00 188.00 Memembership Dues Total Expense $152,403.00 Net ( 518.00) $34,000 is 22% of $151,885 CITY OF DIAMOND BAR _ COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS �.4WA, 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 S: 00 p. m. APPLICATION SUMMARY Organization: Inland Valley Economic Development Corporation Project Name: Economic Development Amount Requested: 25 000.00 Location of Project: City of Diamond Bar Funds would be used to: In coordination with City of Diamond Bar and the Diamond Bar Chamber of Commerce, the proposed Economic Development program will foster quality developments, aiding in the retention and expansion of companies located in the city, particularly in its Redevelopment Project areas. The objective of the project is the e individuals. GENERAL INFORMATION Organization Address: 363 S. Park Avenue #104 City: Pomona Tel. (909) 623--1946 Telephone/Fax Number: Fax(909)622-4217 E-mail Address: infore ivPci,-•_Q Contact Person/Title: Blanca Arellano/Chief Executive Officer Officials authorized to represent organization and expend funds: Name: Blanca Arellano Lisa Padilla -Fontana Name: Federal I.D. Number/Non-Profit Status: Title: Chief Executive Officer Title: Project Alanager 95-3956672/501(c)6 Page Two CDBG Application This application is proposing anew X existing project. (check) Has the project received past funding from the City of Diamond Bar? No If yes, please identify the year/amount and source of funding: N/A GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. SEE ATTACKED Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. SEE ATTACHED Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). SEE ATTACHED Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: NIA _ Diamond Bar clients assisted which meet the low/moderate income requirements: N/A Diamond Bar clients expected to be assisted in new project year: aprox. 100 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons SEE ATTACHED Is your organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. SEE ATTACHED I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: 6 Title: Chief Executive Officer Date: January 10, 2000 City of Diamond Bar CDBG Application Narrative Section Paae 1 GOAL AND OBJECTIVES OF THE PROJECT A. Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. In coordination with the City of Diamond Bar and the Diamond Bar Chamber of Commerce, the proposed Economic Development program will foster quality developments, aiding in the retention and expansion of companies located in the city, particularly in its Redevelopment Project areas. The objective of the project is the creation of quality, permanent job opportunities available to low -moderate income individuals. The project will accomplish the following three main. objectives: 1. Business Retention, Attraction, Creation and Expansion (BRACE) - The ability to retain and attract successful businesses and maintain a healthy economy is contingent upon the availability of a quality, skilled workforce for businesses to draw from In coordination with the City of Diamond Bar the BRACE program aims to prevent blight through focused business attraction, retention and expansion activities and Workforce Development services in City-wide and in city -designated Redevelopment project areas. The specific services offered through this program include: ➢ Site searches, liaison services to facilitate business location decisions by helping to streamline the relocation/expansion process. ➢ As technology advances, employees of Inland Valley businesses must keep up with technology in order to maintain and expand their employment opportunities. IVEDC will provide job training and placement services to fulfill the Workforce Development needs of local employers. ➢ Informational workshops for local businesses to enroll their employees in IVEDC's free skills training classes, funded by the State Employment Training Panel and offered through Mount San Antonio College, we will coordinate the classes with the City and Chamber of Commerce. 2. Brokers' Caravan - The Brokers' Caravan project provides real estate developers, brokers and agents a guided tour of the City's new and future developments. Also provided for this audience is a Resource Guide of all available sites in the city, City Staff contact information and information about all resource agencies that can assist with facilitation of economic development projects in the City of Diamond Bar. This project has been very well received in the cities of Pomona and Chino. Each event drew an audience ranging from 26 to 36 real estate professionals from throughout the Los Angeles and Orange county areas. City officials in Pomona indicate that many serious leads were generated from both events held in that city. 3. Regional Economic Summit - the Fifth Annual Summit is designed to address the economic trends, challenges and opportunities facing the future viability of economic expansion in the Inland Valley. The economy is experiencing major technological and workforce transformations, and the Summit provides an interactive forum for businesses to learn how to survive and thrive in the new economy. This year's event, titled "Small Business - The Key to Economic Growth" is designed to enable small businesses in the Inland Valley to become more competitive, expand and create quality jobs. There will be five break-out sessions with panels of experts in the field of economic development. The breakout session topics will be Marketing, Best Practices, Workforce Development, E -Commerce and Trade, and Regional Transportation Issues. The audience will consist of over 300 corporate officers, small business leaders and business resource agencies. Last year's event was co-sponsored by the City of Diamond Bar, City of Ontario, City of Pomona, City of Chino, City of Montclair, Southern California Edison, GTE, The Gas Company, Pacific Bell, California Manufacturing Tech Center, and many others. 4. Small Business Recognition Awards Luncheon (SERA) - In conjunction with the U.S. Small Business Administration, the seventh annual awards celebration will now encompass the Inland Valley region. SBRA committee members will accept nominations in each award category including Entrepreneur of the Year, Small Business of the Year (in each of five employment categories, Corporate Business Advocate of the Year, Media Advocate of the Year, and many others. This highly successful event draws an audience of over 300 each year, has enjoyed very positive media coverage, and is videotaped and played on local cable stations. The City of Diamond Bar may choose to become a member of the planning committee and nominate a few of its Monthly Small Business winners for this prestigious Annual award. B. Describe the specific purpose of the project: identify the problems the project is intended to solve, and the age group of those to be served. The objective of the project is the creation of quality, permanent job opportunities available to low -moderate income individuals. The project aims to prevent blight and maintain a viable, urban community through the provision of services designed to expand economic opportunities, principally for low and moderate income persons. The project will provide business attraction and retention services and will address Workforce Development needs by providing technical skills training thereby expanding individual economic opportunities. The age group of those served will be anyone who is at least 18 years old. C. Identity and describe the geographic boundaries of the target area. (Attach a map if appropriate) The project is City-wide with particular focus on city -designated Redevelopment Project Areas. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: None Diamond Bar clients assisted which meet the low/moderate income requirements: n/a Describe the characteristics of client population in target areas, including age, sea, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. The objective of the project is the creation of quality, permanent job opportunities available to low -moderate income individuals. The project aims to prevent blight and maintain a viable, urban community, through the provision of services designed to expand economic opportunities, principally for low and moderate income persons. Is your organization familiar with the CDBG reporting requirements? Yes CDBG Application City of Diamond Bar Proposed Budget and Sources of Revenue O eratin Budget Categories Cit of DiamonqBar 10,7117,479.80 Other Total FY 99-00Bud et 128,270.00 Salaries Pa roll Taxes1,28,8184810,021.00 60,000.00 One Career Development Center 40,000.00 Utilities & Janitorial 53,960.00 Other Fee For Service Contracts 4,500.00 Telephone 600.00 4,400.00 5,000.00 Office Supplies 984.00 7,216.00 8,200.00 195.00 1,305.00 1,500.00 Postage 960.00 7,040.00 8,000.00 General E ui ment 120.00 880.00 1,000.00 Professional Development 300.00 2,200.00 2,500.00 Dues & Subscriptions 5,708.00 192.00 5,900.00 Promotional Materials 540.00 3,960.00 4,500.00 Public Relations 204.00 1,496.00 1,700.00 Travel/Milea e Accountin & Legal 648.00 4,752.00 5,400.00 Tax & License - 860.00 800.00 10.00 Franchise Taxes Paid - 540.00 10.00 Co orate Insurance 397.80 ,315.00 Staff Insurance Rent 1,810.08 5,084.00Bank - M6A4,500*00,500.00 100.00Contin Char es 100.000,000.00Consultant encies 5,000.00Unantici ated Ex enses 25,539.60 199,860.40 2..... 5 400.00 Total FY 99-00 Sources Funding(Estimated) Revenue Amount Ci jofDiamondBar - CDBG 25,000.00 60,000.00 Ci Pomona —CDBG 60,000.00 One Career Development Center 40,000.00 Corporate Sponsorships/Grants 40,000.00 Other Fee For Service Contracts 400.00 Interest Total Estimated Revenue For FY 99-00 225,400.00 CITY OF DIAMOND BAR 1q COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS W11 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 5: 00 P. m. APPLICATION SUMMARY Organization: Diamond Bar/ Walnut YMCA Project Name: Daycamp Amount Requested: $15,000 Location of Project: Diamond Bar/ Walnut YMCA 22600 Sunset Crossing Rd. Funds would be used to: Financially assist low-income daycamp program participants. GENERAL INFORMATION Organization Address: 22600 Sunset Crossing Rd. City: Diamond Bar Telephone/Fax Number: ( 909) 860-9622/ ( 909) 86957 E-mail Address: Yapasaurus@aol . com Contact Person/Title: Alison Meyers Associate Branch Director Officials authorized to represent organization and expend funds: Name: Paul Andresen Title: General Director Name: Jerry White Title: Branch Director Federal I.D. Number/Non-Profit Status: 95-1641976 Page Two CDBG Application This application is proposing a new _ existing X project. (check) Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of funding: CDBG 1992/93-$1674 1993/94-$11,500; 1994/95-$15,000; 1995/96-$15,000; 1996/97-$13,000; 1997/98-$13,000; 1998/99-$6,500; 1999/00-$7,000; Dec.199-$15,000. GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The Diamond Bar/Walnut YMCA provides families with a safe place and quality care for children of working and single parents. The requested funds will be used to subsidize the day camp fee of moderate to low income families in Diamond Bar. Each family is required to make a partial payment with the larger portion paid through CDBG. The partial payment provides ownership and pride for participating families. Day camp fees are $97.00 per week, membership is $15.00, equipment fee is $25.00 and registration fee is $10.00. The requested funds go directly to pay program fees. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. We serve over 200 families in the ares throughout the year. Day camp is for children going into kindregarten through eighth grade. Without day camp, these children would be at home as latch key kids. It solves the problem parents face with what to do with their children on year round programs, summer vacation, winter and spring breaks. Our program is unique in that not only do we provide safe, healthy, quality care, but we work with the whole family to build strong kids, strong families, and strong communities. We encourage participants to grow as a family unit and individuals to participate in values education, physical fitness, and community service they may not otherwise receive. The requested funds allow families Identify andit%��ri��`�h �dgiaplocthrot�d�4�S� o�Rh& C48&.�A' %� *�K t ifi�Rf appropriate). All of Diamond Bar. Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 26 Diamond Bar clients assisted which meet the low/moderate income requirements: 26 Please note: We ran out of funds Aug. of 1998. Diamond Bar clients expected to be assisted in new project year: 50 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons Children's ages range from 5-15 years; 537 were boys, 47% were girls. Income ranges from low income (10,751-17,950) to moderate income (17,951-28,750). Ethnic background as follows: Caucasian -30%, black -35%, hispanic -23%, and Asian -12%. Is your organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: Date: Day Camp Budget 1998/99 Revenue Grants $15,000.00 Program Fees 68.186.00 Total Revenue $83,186.00 Expenses Salaries $43,454.00 Health Insurance/Retirement 3,531.00 Payroll Taxes 5,132.00 Data Processing and Accounting 1,871.00 Supplies $10,325.00 Telephone 633.00 Postage 289.00 Occupancy/Rent 2,582.00 License and Permits 250.00 Equipment Maintenance 1,000.00 Program Advertising/Promotion 150.00 Food Cost - Program Trans 4,980.00 Transportation Rental 2,500.00 Insurance 5,071.00 Training Expense 778.00 Membership Dues 83.00 Total Expense $ 82,629.00 Net ($ 557.00) Day Camp Budget i�q�) �� Revenue Grants $15,000.00 Program Fees 64,754.00 Total Revenue $79,754.00 Expenses Salaries $42,549.00 Health Insurance/Retirement 3,363.00 Payroll Taxes 4,888.00 Data Processing and Accounting 1,871.00 Supplies $10,325.00 Telephone 633.00 Postage 289.00 Occupancy/Rent 2,582.00 License and Permits 250.00 Equipment Maintenance 400.00 Program Advertising/Promotion 150.00 Food Cost - ProgramTrans 4,280.00 Transportation Rental 2,500.00 Insurance 5,071.00 Training Expense 678.00 Membership Dues 83.00 Total Expense $ 79,912.00 Net ($ 158.00) Day Camp Budget 1999/2000 Revenue Grants $15,000.00 Program Fees 68,186.00 Total Revenue $83,186.00 Expenses Salaries $43,454.00 Health Insurance/Retirement 3,531.00 Payroll Taxes 5,132.00 Data Processing and Accounting 1,871.00 Supplies $101325.00 Telephone 633.00 Postage 289.00 Occupancy/Rent 2,582.00 License and Permits 250.00 Equipment Maintenance 1,000.00 Program Advertising/Promotion 150.00 Food Cost - ProgramTrans 4,980.00 Transportation Rental 2,500.00 Insurance 5,071.00 Training Expense 778.00 Membership Dues 83.00 Total Expense $ 82,629.00 Net (557.00) $15,000 is 18% of $83,186 Services Center for Independent Living, Inc. PO Box 1296 Claremont, CA 91711 909.621.6722 Claremont Office 109 South Spring Street Claremont California 91711 Covina Office 963 West Badillo Street Covina California 91722 Transitional Living Center 2040 North Garey Avenue Pomona California 91767 January 3, 2000 Kellee Fritzal City of Diamond Bar 21660 E. Copley Dr. Suite 100 Diamond Bar, CA 91765-3117 Dear Ms. Fritzal: Enclosed please find SCIL's CDBG proposal and budget attachment. Please notify me if you need anything further (909)621-6722. Thank you for your assistance. Sincerely, i Carol Lane President/CEO 0ec-30-99 10:05A S__k. 111.1�It1�11 {:U CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amaded. This application must he completed, and supPlemental information regarding the organization and pro lxmcd project may be attached. APPLICATWN UEAMINE. ,lanu try 10, 2()0(1 S APPLICATION SUMMARY Organization: Services Center for Independent Livinq D maiD mai and Bar Disability Services & Education Proj eq&ount Requested: 5, 000 Project Name - 963 963 W Badillo St. Covina LocationofProject: 109 S Spring St. Claremont Funds would be used to: Provide direct services to persons with disabilities and conduct outreach and education activities concerning disability awareness and issues within _ Diamond Bar. GENERAL moRMATION Organization Address: PO Box _1 296 ( 909) 621 -6722 l'elephonell, ax N umber: (909)445-0727 f a x Contact Persoull'itle: Carol Lane, CEO P.04 City: Claremont, CA 91 71 1 E-mail Address: carol@tstonramp.com officials authorivxd to represent organization and expend funds: Name: Carol Lane Name: Federal I.D. Number/Non-Profit Status: Title: Pre s ident /CEO 95-3536676/501(c)3 12-30-1999 10:47AM P'E34 Dec -30-99 10:06A P.05 Page Two CDBG Application 1'his application is proposing a new _ existing -X._ project. (check) Has the project received past funding from the City of Diamond Bar? Yes ll'yes, please identify the ycartamount and source of funding: FY 19 9 9 -.2-0 0 0 $ 5, 0 0 0 GOALS AND OBJECTIVE OF PR0JE(7F Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. 1. SCIL's proposed activities are expected to benefit the 3388(according to 1990 US Census) people with disabilities living in Diamond Bar 2. Provide a total of 100 hours of Individual & Systems Advocacy; Community outreach and education; disability awareness training; information and referral; attendant care referral; housing assistance; benefits counseling; peer counseling; independent living skills training; information & referral; self -advocacy training and interpreting for the deaf at $50/hr. The 100 hours of service will include activities such as the production and dissemination of a quarterly newsletter; Community Capacity Building Forums on such topics as ADA; Employment; Public Accommodations; Transportation; Government Services; Social Security and Housing and training for Police, Fire, Personnel & Department managers on "What you need to know about disability". Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. See Attachment A Idmtify and describe the geographic hmmdaries of the target area_ (Attach a map if appropriatc). SCIL's service area includes all of Diamond Bar 12-30-1999 10:4eW P 05 Dec -30-99 10:06A P_06 Page Three CDBG Application PROJECT CLIENT PROFILE 3388 Indirect Beneficiaries Dianx>nd Bar clients assisted in previous year: 10 Direct Beneficiaries 3388 Indirect Diamond Bar clients assisted which meet the low/moderate income rcquircmcnts� 10 Direct 3388 Indirect Beneficiaries Diamond Bar clients expected to be assisted in new project year: _10 Direct Beneficiaries SC�IL's outreach & education activities benefit all 3388 11 90 l7e n�e fes' cl;ara c°mics o c e t pcipu` t gtr t g t r 14W Ac D mond e eT, and ethnic background. Relate how the project will mcct the federal requirerncnts of benefiting low/moderate income persons SCIL provides services to persons with disabilities without regard to age, ethnicity or gender. Federal Register Title 24, subtitle A, Part 44, Subpart C, Section 570.208 identifies handicapped persons as a clientele generally presumed to be low and moderate income persons. is your organization familiar with the CD110 reporting requirements? yes FINANCIAL INFORMATION Plewc attach a proposed budget of the project. Include all items that CDBG funds aru be U-19 requested to be used for. Tnclude all other sources of funding and the total budget of the organimtion. 1 hereby certify that if funds are granted to our organization they will be used to benefit low and lowlmcxlerate income residents of the City of Diamond Aar- We understand that the formal agreement witXthity will define other reporting provisions and federally required assuranm--s.Signature: - Title: President/CEO Date- / "3 -;-0-9d ATTACHMENT A GOALS AND OBJECTIVES OF PROJECT The nature and scope of the problem or situation to be addressed. SCIL's project was designed and is reviewed and updated annually by individuals with disabilities to address specific problems common to us all. Persons with disabling conditions face a variety of problems and obstacles that must be overcome just to perform the basic functions of daily life. The nature of the problems we face are as varied and unique as we are individual, and the type and degree of our disability. In the following description of our services, the problem being addressed by each service is in bold italics and the service in bold. Description of the proposed project - what is to be accomplished with the requested funds. Mobility and motor functions are a problem for many of us who face a two hour ordeal just to get out of bed and ready for work or to look for work, each day. The assistance of a personal care attendant is required to accomplish the task, so Independent Living Centers provide Attendant referral services. Housing is a universal problem, made even worse for the poor, and worse yet for those who are poor, disabled, and vulnerable to crime by virtue of a disabling condition. This makes finding accessible, affordable, and safe housing very difficult, yet necessary for people with disabilities. Housing assistance is an essential service which SCIL and all Independent Living Centers offer. Poverty and powerlessness are problems for a vast majority of persons with disabilities. Regardless of the income level prior to becoming disabled, the costs of treatment, rehabilitation and equipment quickly exhaust any tangible assets, and most frequently result in unemployment and real poverty. Entitlement programs and benefits such as Social Security and Disability Insurance, have eligibility and filing requirements which are burdensome and often overwhelming to the inexperienced applicant. Appealing an adverse ruling on SSI or SSDI is now so complex, the average person is advised to seek legal representation. Generally legal assistance is unaffordable, so, SCIL provides Advocacy services to assist individuals with the application through the appeals process for benefits and preparations for filing a discrimination or other suit related to ADA violations. Appropriate resources are needed for products or services unique to persons with disabilities. Accurate information and referral to these resources is only available through independent living services networks. SCIL provides both information and referral services to several thousand individuals with disabilities each year, carrying out our purpose to 'educate, empower and enable'. Support and hope are critical to the recovery of individuals diagnosed with an illness or injury that results in severe disability, as they are to those who have years of experience with the daily consequences of disability. In each case there is need for the comfort and reassurance of someone with a similar experience; therefore the peer counseling service is considered one of the five core services provided by Independent Living Centers (ILC's). Communication is a fundamental aspect of daily living. For those who are deaf, who have never "heard" or otherwise learned the English language, there is no way to understand the information being exchanged and shared by the hearing world. More important, is the need for communication of critical information, which directly affects the individual, whether social, legal, or medical. SCIL provides sign language interpreting and other forms of facilitated communications. Nutrition, cooking, cleaning, budgeting, and banking along with problem solving, hiring and managing an attendant/employee, negotiating terms and asserting ones -self are but a few of the basic skills which many persons with disabilities must learn in order to retain control over decisions and live in one's own home. SCIL, like all other ILC's, offers Independent Life Skills training to address this need. ATTACHMENT A SCIL - 2000-2001 Diamond Bar Project Budget Categories Total Revenue Revenue Expenditures Other Sources From Citv SALARIES AND BENEFITS $5,000 $0 $ 5,000 SUPPLIES 117 117 RENT & UTILITIES 751 751 COMMUNICATIONS (PHONE, POSTAGE) 381 381 TRAVEL 67 67 INSURANCE 116 116 CONSULTANTS 40 40 AUDITS 191 191 STAFF TRAINING 40 40 ACCOUNTING 40 40 PRINTING, OFFICE EXPENSE 84 84 REPAIR AND MAINTENANCE 51 51 DUES & SUBSCRIPTIONS 19 19 EQUIPMENT 103 103 TOTAL EXPENSES: $7,000 $2,000 $ 5,000 Note: CDBG money will be used towards salaries of service providers only. SERVICES CENTER FOR INDEPENDENT LIVING (SCIL) BUDGET PR03ECTIONS FY 1999-00 REVENUE: IL Services SHP Total CITY OF WEST COVINA 8,000 8,000 CITY OF BALDWIN PARK 5,000 5,000 CITY OF CLAREMONT 1,500 1,500 CITY OF EL MONTE 4,050 4,050 CITY OF AZUSA 5,000 5,000 CITY OF WALNUT 5,000 5,000 204/SSR TRUST FUND 360,166 360,166 HUD SHP 98,832 98,832 COMMUNICATIONS PROGRAM 110,000 110,000 CFILC/PDBTAC 3,500 3,500 CSBG 975 975 TOTAL REVENUE $503,191 98,832 602,023 EXPENSES: SALARIES AND BENEFITS $269,171 88,218 357,388 INTERPRETER FEES $63,800 63,800 MARKETING/ADVERTISING $4,800 4,800 ACCOUNTING 1,600 300 1,900 OFFICE SUPPLIES 7,800 617 8,417 AUDITING 6,303 1,112 7,415 CONTRACTUAL SERVICES 22,602 1,751 24,353 RENT 35,736 35,736 POSTAGE 5,000 300 5,300 PRINTING/DUPLICATING 1,600 300 1,900 PERSONNEL ADVERTISING 1,000 500 1,500 INSURANCE 9,033 1,116 10,149 REPAIR AND MAINTENANCE 6,444 1,000 7,444 TELEPHONE 15,000 2,616 17,616 UTILITIES 4,139 3,799 7,938 STAFF TRAINING 792 899 1,691 TRAVEL 5,600 1,298 6,898 CONFERENCES/MEETINGS 695 695 DUES/SUBSCRIPTIONS 6,715 197 6,912 LICESES,FEES, PERMITS 250 250 MISCELLANEOUS 2,000 2,000 REASONABLE ACCOMODATION 500 500 ' EQUIPMENT RENTAL 845 845 EQUIPMENT/FURNITURE PURCHASES 1,300 522 1,822 OTHER SUPPORT SERVICES 5,152 5,152 TOTAL EXPENSES: $472,724 $109,696 582,420 EXCESS REVENUE OVER EXPENSE: $30,467 ($10,864) 19,603 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 S: 00 p. m. APPLICATION SUMMARY Organization: CAMP FIRE BOYS AND GIRLS, MT. SAN ANTONIO COUNCIL Project Name: Camp Nawakwa Camperships Amount Requested: $6, 770.00 Location of Project: Barton Flats area of the San Bernardino mountains Funds would be used to: Offer camperships for a mountain resident cam experience where children can enjoy the mountains and nature in a small group living situation. GENERAL INFORMATION Organization Address: 4959 Palo Verde St., Ste. 208C City: Montclair, CA 91763 Telephone/Fax Number: (909)624-5076 E-mail Address: Contact Person/1`itle: SANDRA FLOYD, EXECUTIVE DIRECTOR Officials authorized to represent organization and expend funds: Name: SANDRA FLOYD Name: MARGARET GRAYSON Title: EXECUTIVE DIRECTOR Title: PRESIDENT Federal I.D. Number/Non-Profit Status: 95-1660331 s Page Two CDBG Application This application is proposing a new _ existing X project. (check) Has the project received past funding from the City of Diamond Bar? NO If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. 40 boys and girls, ages 8-12 will be offered the opportunity to participate in a resident camp session at the Council's Camp Nawakwa in the San Bernardino Mountains. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. At Camp Nawakwa, the children will experience 5 days filled with camp activities that will help develop awareness and understanding of the outdoor environment. Being outdoors is one of the distinctive features of the camp experience, and youngsters have few other opportunities to learn about the natural world and recognizes their responsibilities as stewards of its resources. Campers also learn to make considered choices, take responsibility, develop skills, and gain confidence in themselves while they are building independence and self-reliance. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). The campership clientele will be any Diamond Bar City resident who meets the low to moderate income qualifications. Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 75 Diamond Bar clients assisted which meet the low/moderate income requirements: 60 Diamond Bar clients expected to be assisted in new project year: 120 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons Boys and girls, ages 8-12. The goal is to recruit youngsters from various ethnic backgrounds and from low to moderate income families. Camp Fire uses the Federal Income guidelines from HUD, Sec. 8, Housing Assistant Program. Is your organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Sandra Floyd Title: Fxerutivn director Date: ATTACHMENT A- PROJECT BUDGET Budget CDBG SHARE OTHER Salaries/Benefits 3,657 13,715 Supplies 917 3,669 Rent 1,694 6,776 Communication 150 630 (Telephone, postage, etc..) Travel expense 352 1,607 Insurance 0 1,050 Other 0 2,925 TOTALS 6,770 35,372 *Other budget costs: Equipment, Charter Fee, T -Shirts ESTIMATED REVENUE SOURCES FOR THIS PROJECT SOURCE City of Diamond Bar Other Cities Contributions Fund Raising Camp Rental Income REVENUE AMOUNT 6,770 13,552 1,500 800 19,520 TOTAL ESTIMATED INCOME 42,142 TOTAL OPERATING BUDGET REVENUE Use Whole Dollars Only C1)I16ar,po O d, A Most Recent Fiscal B Current C Proposed Budget D Percent Year 199 8to 199_9 Operating Year July 1, 2000 to Change 1999 to 2000 June 30, 2001 PUBLIC SUPPORT Contributions 10,136 10,000 11,000 10 Foundations & Private Grants Fundraising/Special Events 9,473 10,000 10,300 03 Legacies & Bequests Other Federated Org. United Way 97,114 97,000 97,000 0 Misc. Organizations Other SUBTOTAL 116,723 117,000 118,000 01 GOVERNMENT Federal State -- Local 14,966 40,000 40,000 0 SUBTornL 14,966 40 000 40,000 0 OTHER REVENUE Membership Dues Program Service Fees 15 80 300 75 8,734 26,600 28,000 05 Investment Income 523 500 500 0 Transfer From Other Fund All Other Revenue 80,455 91,000 91,000 0 SUBTOTAL 89,727 118,180 119,800 01 TOTAL REVENUE 221,416 275,180 277,800 91 'Column A is the audited or most recently completed 1 -month period. " Percent change from B to C. Formula (C-B)/B. Please explain changes greater than 15 percent. C1)I16ar,po O d, TOTAL OPERATING BUDGET EXPENSES Use Whole Dollars Only cirnc,si,,uo.d, - A B C D Most Recent Fiscal Current Proposed Budget Percent Year Operating Year July 1, 2000 to Change 1998 to 199j� 1999 to 2000 June 30, 2001 EXPENSE Salaries 114,262 139,100 140,000 .01 Employee Benefits 7,831 8,000 8,000 0 Employee Payroll Taxes 8,673 11,000 11,000 0 Profes. &Consultant Fees 4,300 3,800 4,800 03 Supplies 14,467 17,800 18,000 01 Telephone & Fax 4,517 4,400 4,500 02 Postage & Shipping 1,100 1,200 09 Occupancy & Utilities 32,590 33,500 33,500 0 Rental & Maint. of Equip. 17,852 13,300 13,000 0 Printing & Publications 1 090 1,090 1,090 0 Travel & Transportation 3,188 4,000 4,000 0 Conferences 1,516 1,500 1,500 0 Specific Assist to Individs. - M011,rI DlDues -- -- -- 1,266 400 500 2 5 Awards & Grants - -- - Insurance _ 12,439 10,300 10,400 01 E=quipment Purchased Miscellaneous Expenses O1 5,438 8,800 8,900 Transfer to Other Funds Dues to Ntl. Organizations 12 , 2 8 2 12,000 12 , 0 0 0 0 Other" TOTAL EXPENSES 242,809 270,090 272,690 01 Surplus (or Deficit) of Total Support & Revenue 21,393 ) 5,090 5, 1 10 01 Over Expenses 5, 572 4,000 Percent Change between items in columns B and C. Please explain changes greater than 15% between columns B and C. Formula (C-B)/B. Explain what is included in the "Other' category cirnc,si,,uo.d, - CITY OF DIAMOND BAR 0 J111 ICOM14"ITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 5: 00 p. m. APPLICATION SUMMARY Organization: Future Ameri Project Name: Future America Performing Arts Amount Requested: $14,806 Location of Project: Dellos Performing Arts Center Del Paso Continuation High School Funds would be used to: Provide training in selected areas related to visual and performing arts. These areas include drama, communications, modeling, singing, and dancing. The participants will assist in producing segments of our cable television show which airs in fourteen cities. GENERAL INFORMATION Organization Address 1173 Grubstake City: Diamond Bar H/P - 909-860-0541 Telephone/Fax Number: P/F - 909-861-6552 E-mail Address: Contact Person/Title: Gary Lawson, CEO Officials authorized to represent organization and expend funds: Name: Gary Lawson Title: CEO Name: Cathy Howard Title: Treasurer Federal I.D. Number/Non-Profit Status: 95-442567] Page Two CDBG Application This application is proposing a new — existing x project. (check) Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of funding: 1997-1998 $3,000 GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Future America will provide three training sessions scheduled for the summer, fall and spring. The performers will showcase their talents in community events and summer concerts around Southern California. The technical participants will operate sound and video equipment. The funds will pay for trainers, studio rental, equipment, costumes, music and related clerical needs. Describe the specific purpose of the project: identify the problems the project is intended to solve, and the age group of those to be served. The Future America program provides our youth opportunities to participate in organized and productive activities related to producing segments of our cable television show. The participants are provided with positive alternatives to gangs, crime, school dropout and mental health characteristics. The training and activities will benefit youth between the ages of six and twenty-one. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). City of Diamond Bar. Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 64 Diamond Bar clients assisted which meet the low/moderate income requirements: 32 Diamond Bar clients expected to be assisted in new project year: 120 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons The project is available to all ethnicities representative of the city, boys and girls ages six to twenty-one. All social economic levels participate in the Future America programs. Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: —Gary Lawson - A ;4;�� Title: Chief Executive Officer Date: January 7, 2000 TV�7lR.Z' . A. r'YlZ'1z .TCA BUDGET OF DIAMOND BAR CDBG 2000-2001 STUDIO RENTAL $1,350 TRAINERS 9,650 MUSIC/COSTUMES 800 EQUIPMENT 600 CLERICAL 400 INSURANCE 75 ADMINISTRATIVE 1,931 TOTAL $14,806 R O. BOX 4003 ' -West Covina, CaCiforn.ia ' gi79i 0 U489-0041 CITY OF DIAMOND BAR _ COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2000-2001 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 10, 2000 5: 00 P. m. APPLICATION SUMMARY Organization: DIAMOND BAR IMPROVEMENT ASSOCIATION Project Name: "PAINT OUR TOWN" Amount Requested: 18.000 - 00 Location of Project CITY OF DIAMOND BAR, CALIFORNIA Funds would be used to: PAINT AND REPAIR HOMES WITHIN THE CITY OF DIAMOND BAR, CALIFORNIA. GENERAL INFORMATION Organization Address: P. 0. BOX 4085 Telephone/Fax Number: ( 909) 860-1008 City: DIAMOND BAR, CA 91765 E-mail Address: Contact Person/Title: ROBERT P. ZIRBES , PRESIDENT Officials authorized to represent organization and expend funds: Name: ROBERT P. ZIRBES Name: ERIC STONE Federal I.D. Number/Non-Profit Status: Title: PRESIDENT Title: VICE-PRESIDENT #953359132 Page Two CDBG Application This application is proposing a new existing X project. (check) Has the project received past funding from the City of Diamond Bar? YES if yes, please identify the year/amount and source of funding: 1998 $4,361.82, SOURCE: CDBG FUNDING; 1999• $3 827.09, SOURCE__CDBG FUNDING. GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The "Paint Our Town" Proj ect is designed to assist homeowners in Diamond Bar that are either physically or financially unable to paint and/or repair their homes. This assistance is given within the stated guidelines of the Community Development Block Grant funding structure. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The PURPOSE and PROBLEMS that "Paint Our Town" helps solve are: 1) Improved community; 2) aid in eliminating blight within the city; 3) assistance to the physcially challenged, elderly, and persons unable financially to improve their property; All age groups are served by this program. identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). City of Diamond Bar, CAlifornia Page Three CDBG Application PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: ] 4 Diamond Bar clients assisted which meet the low/moderate income requirements: 14 Diamond Bar clients expected to be assisted in new project year: Approximately l 5. (This number varies as to number of people residing in a selected home) Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons This project, "Paint Our Town", by its nature, targets homes in need, and, therefore, includes both men and women, diversified ethnic groups, all age groups, and benefits low/moderate income families. Is your organization familiar with the CDBG reporting requirements? YPR FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. Please see attached Financial Information on Page Four-CDBG Application I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: -- c, Title: President, Diamond Bar Improvement Association Date: January 4, 2000 Page Four CDBG Application COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION 2000-2001 PROGRAM YEAR FINANCIAL INFORMATION The following amounts are used in anticipation of painting four to six homes. PAINT $3,000 MISC. SUPPLIES $3,000 (brushes, tarps, rollers, ladders, water blasting, scrappers, yard clean up, buckets, gloves) GARAGE DOORS $1,800 (Age of homes painted usually requires a new garage door) SALES TAX $ 200 (This is an approximate amount) TOTAL $8,000 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM DATE: January 10, 2000 TO: Kellee A. Fritzal, Assistant to the City Manager FROM: David G. Liu, Deputy Director of Public Works yJ Rose Manela, Associate Engineerk SUBJECT: 2000-2001 CDBG APPLICATION - PROPOSED SIDEWALK AND RETAINING WALLS Please find attached Public Works' application for the 2000-2001 CDBG Program funding. The projects applied for will upgrade existing street right-of-way with a gap of sidewalk placement. This project will provide the continuity for pedestrian access along Golden Springs Drive. In order to install sidewalk in this location, south side of Golden Springs Drive between Gateway Center Drive and Copley Drive, it is necessary to construct a 3-4' retaining wall. The area for the proposed sidewalk is sloped up hill and in order to install the minimum requirements of a 5' sidewalk retaining walls would have to be placed. Please see attachment for locations and recommended improvements. ENGINEER'S CONSTR UCTION COST ESTIMATE: $101,250.00 20% CONTINGENCY: $20,250.00 ENGINEER'S DESIGN & CONSTRUCTION INSPECTION ESTIMA TE: $20,000.00 ESTIMATED ADMINISTRATION COSTS: $ 5,000.00 TOTAL ENGINEER'S ESTIMATE : $146,500.00 -sem, �� " 11 11 ii �� CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM DATE: January 10, 2000 TO: Kellee A. Fritzal, Assistant to the City Manager FROM: David G. Liu, Deputy Director of Public Works Rose Manela, Associate Engineer (�— SUBJECT: 2000-2001 CDBG APPLICATION - PROPOSED SIDEWALK Please find attached Public Works' application for the 2000-2001 CDBG Program funding. The projects applied for will upgrade existing street right-of-way with gaps of sidewalk placement. This project will provide the continuity for pedestrian access along Golden Springs Drive and Grand Avenue. Proposed sidewalk locations are on the north side of Golden Springs Drive along the LA County Golf Course (both west and east sides of Grand Avenue) and along both the east and west side of Grand Avenue along the LA County Golf Course (just north of Golden Springs Drive). Please see attachment for locations and recommended improvements. ENGINEER'S CONSTRUCTION COST ESTIMATE: $217,800.00 20% CONTINGENCY: $ 43,560.00 ENGINEER'S DESIGN & CONSTRUCTION INSPECTION ESTIMATE: $15,000.00 ESTIMATED ADMINISTRATION COSTS: $ 5,000.00 TOTAL ENGINEER'S ESTIMATE : $281,360.00 ml AGENDA ITEM NO. 8.1 NO DOCUMENTATION AVAILABLE CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. TO: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE: January 10, 2000 FROM: Lynda Burgess, City Clerk TITLE: ORDINANCE NO.: XX (2000): AN ORDINANCE OF THE CITY OF DIAMOND BAR ADDING NEW CHAPTER 5.09, ADOPTING BY REFERENCE CHAPTER 7.16 OF TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO AMBULANCES, TO THE DIAMOND BAR CITY CODE SUMMARY: Upon recent review of the Business License Section of the City Code for the City of Diamond Bar, it was determined that the provisions pertaining to licensing of ambulances was inadvertently omitted prior to publication of the Code in August 1995. Staff and the City Attorney have researched the provisions currently in effect under Chapter 7.16 of the Los Angeles County Code and have determined that adoption of the County's provisions would satisfy licensing needs of the City of Diamond Bar has with respect to ambulances. Second Reading of the Ordinance and discussion of adoption of a resolution establishing fees will be scheduled for a public hearing on February 1, 2000. RECOMMENDATION: It is recommended that the City Council waive full reading and approve first reading by title only of ORDINANCE NO. XX (2000): AN ORDINANCE OF THE CITY OF DIAMOND BAR ADDING NEW CHAPTER 5.09, ADOPTING BY REFFERENCE CHAPTER 7.16 OF TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO AMBULANCES, TO THE DIAMOND BAR CITY CODE LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolutions) _ Bid Specification (on file in City Clerk's office) X Ordinance(s) _ Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: T rrence L. B anger Lyn -da Burgess City Manager City Clerk RICHARDS, WATSON & GERSHON MEMORANDUM To: Lynda Burgess, City Clerk FROM: Mona Krane, Public Law Dept. Administrator DATE: December 16, 1999 SUBJECT: Ordinance and Resolution Adopting County Ambulance Code Enclosed are an Ordinance adopting the County Ambulance Code and a Resolution adopting fees and charges for the Code. Mike Jenkins has reviewed and approved these documents for adoption by the City. As you are aware, you will need to hold a Public Hearing for the Resolution. According to the language of the Resolution, it will become effective when the Ordinance becomes effective. Please give Mike or me a call if you have any questions about the Ordinance or the Resolution. Thank you. Enclosures cc Michael Jenkins MK:mk 11391-00001 7860655. ORDINANCE NO. AN ORDINANCE OF THE CITY OF DIAMOND BAR ADDING NEW CHAPTER 5.09 ADOPTING BY REFERENCE CHAPTER 7.16 OF TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO AMBULANCES TO THE DIAMOND BAR CITY CODE A. RECITALS. (i) California Government Code Section 50020, et seq. authorizes the adoption, by reference, of Chapter 7.16 of Title 7 of the Los Angeles County Code. (ii) The City Council of the City of Diamond Bar desires to adopt, by reference, Chapter 7.16 of Title 7 of the Los Angeles County Code in order to regulate the operation of ambulances in the City. (iii) At least one copy of said Chapter, certified as full, true and correct by the City Clerk of the City of Diamond Bar, has been filed in the office of the City Clerk, in accordance with the provisions of California Government Code Section 50022.6. (iv) Pursuant to California Government Code Section 50020, the City Council has conducted a duly noticed public hearing concerning this ordinance. (v) All legal prerequisites to the adoption of the Ordinance have occurred. B. ORDINANCE. NOW, THEREFORE, it is hereby ordained by the City Council of the City of Diamond Bar as follows: Section 1. In all respects, as set forth in the Recitals, Part A of this Ordinance. Section 2. A new Chapter 5.09 is hereby added to Title 5 of the Diamond Bar City Code, as follows: "CHAPTER 5.09 AMBULANCES 115.09.010 Adoption by reference. Chapter 7.16 of Title 7 (Ambulances) of the Los Angeles County Code, as amended and in effect on December 15, 1999, excluding all rates, fees, charges and penalties, is hereby adopted by reference and shall henceforth be known as the Ambulance Code of the City of Diamond Bar. Fees and charges 991202 11391-D0001 Mk 7860642 C shall be as established and amended from time to time by resolution of the City Council. 5.09.020. Copies available for inspection. A certified copy of Chapter 7.16 of Title 7, as adopted in Section 5.09.010, has been deposited in the office of the City Clerk and shall be at all times maintained by the City Clerk for use and examination by the public." Section 3. Penalties for Violation of Ordinance. It shall be unlawful for any person, firm, partnership or corporation to violate any provision or to fail to comply with any of the requirements of the Ordinance, Codes or portions thereof hereby adopted. Any person, firm, partnership or corporation violating any provision of this Ordinance, or the Codes or portions thereof hereby adopted, or failing to comply with any of their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00), or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Ordinance, Codes or portions thereof hereby adopted, is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this Ordinance. Section 4. Civil Remedies. The violation of any of the provisions of the Ordinance, Codes or portions thereof hereby adopted shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances. Section 5. Severability. If any section, subsection, sentence, clause, portion, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, portion, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, portions, or phrases of the Ordinance might subsequently be declared invalid or unconstitutional. 991202 11391-00001 mk 7860642 0 - 2 - PASSED, APPROVED and ADOPTED this day of MAYOR ATTEST: (SEAL) CITY CLERK 551202 11391-00001 ink 7860642 0 3 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. `_L_-4- TO: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE: January 12, 2000 FROM: Terrence L. Belanger, City Manager TITLE: RESOLUTION NO. 2000 -XX "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE TRES HERMANOS CONSERVATION AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT TO ADD A REPRESENTATIVE OF THE CITY OF INDUSTRY AS AN EX -OFFICIO MEMBER." SUMMARY: On October 25, 1999, the Tres Hermanos Conservation Authority (THCA) adopted Resolution No. 99-2 extending an invitation to the City of Industry (Industry) to participate as an Ex -officio Member of Authority. The City of Industry is the majority property owner of the undeveloped area commonly known as the Tres Hermanos Ranch that is located within the incorporated boundaries of the City of Diamond Bar and the City of Chino Hills. On November 17, 1999, the City of Industry accepted the invitation to participate. An amendment to the THCA Joint Exercise of Powers Agreement is necessary in order to add the City of Industry as an ex -officio member and by specifying that ex -officio members are non-voting members. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve Resolution No. 2000 -XX "A Resolution of the City Council of the City of Diamond Bar Approving Amendment One to the Tres Hermanos Conservation Authority Agreement to Add a Representative of the City of Industry as an Ex -Officio Member." It is further recommended that the Mayor be authorized to execute the Supplemental Agreement. LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification X Resolution(s) _Bid Specification Ordinance(s) _Other EXTERNAL DISTRIBUTION: City of Chino Hills, City of Industry, THCA SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? 5. Are other departments affected by the report? X Yes _ No X Yes No N/A _ Yes _ No N/A _ Yes _ No Yes X No Terrence L. BelaDe James DeStefano ` City Manager Deputy City Manager CITY COUNCIL REPORT Agenda No. MEETING DATE: January 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: RESOLUTION NO. 2000 -XX "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING SUPPLEMENTAL AGREEMENT NO. 1 TO THE TRES HERMANOS CONSERVATION AUTHORITY JOINT EXCERCISE OF POWERS AGREEMENT TO ADD A REPRESENTATIVE OF THE CITY OF INDUSTRY AS AN EX -OFFICIO MEMBER." ISSUE STATEMENT: Shall the City Council approve the proposed Supplemental Agreement to the Tres Hermanos Conservation Authority Joint Exercise of Powers Agreement in order to add a representative of the City of Industry as an Ex - Officio Member. BACKGROUND: On October 25, 1999, the Tres Hermanos Conservation Authority (THCA) adopted Resolution No. 99-2 extending an invitation to the City of Industry (Industry) to participate as an Ex -officio Member of Authority. The City of Industry is the majority property owner of the undeveloped area commonly known as the Tres Hermanos Ranch which is located within the incorporated boundaries of the City of Diamond Bar and the City of Chino Hills. On November 17, 1999, the City of Industry accepted the invitation to participate. A Supplemental Agreement to the THCA Joint Exercise of Powers Agreement is necessary in order to add the City of Industry as an ex -officio member and by specifying that said ex -officio member is a non-voting member. Pursuant to the Joint Exercise of Powers Law (Government Code Section 6500 et se .), and Article VI, Subsections (5) and (9) of the Joint Exercise of Powers Agreement relating to amendments, the Agreement may be amended, by a Supplemental Agreement executed by all of the parties to the Agreement. The Authority Board approved the Supplemental Agreement on December 20, 1999. This Resolution is being brought fort ph to the City Council for consideration and adoption. FINANCIAL SUMMARY: There is no financial impact RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve Resolution No. 2000- XX "A Resolution of the City Council of the City of Diamond Bar Approving Supplemental Agreement No. 1 to the Tres Hermanos Conservation Authority Agreement to Add a Representative of the City of Industry as an Ex -Officio Member." It is further recommended that the Mayor be authorized to execute the proposed Supplemental Agreement. Prepared by: James DeStefano Deputy City Manager Attachments: A: THCA Resolution No. 99-5 B: Letter from the City of Industry dated November 17, 1999 C: THCA Joint Exercise of Powers Agreement D: Proposed Resolution No. 2000 -XX 2 RESOLUTION NO. 99-05 "A RESOLUTION OF THE BOARD OF THE TRES HERMANOS CONSERVATION AUTHORITY APPROVING SUPPLEMENTAL AGREEMENT NO.1 TO THE TRES HERMANOS CONSERVATION AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT TO ADD A REPRESENTATIVE OF THE CITY OF INDUSTRY AS AN EX -OFFICIO MEMBER." WHEREAS, the Authority was formed for the purpose of planning and coordinating development of the Tres Hermanos Ranch to be compatible with the land uses of the communities of Chino Hills and Diamond Bar, and WHEREAS, the Industry Urban Development Agency, a body politic and corporate, is the majority owner of the Tres Hermans Ranch property, and WHEREAS, the Authority wishes to have the consultation and participation of the City of Industry in its process, and WHEREAS, the Authority has extended an invitation to the City of Industry to participate as an ex -officio member, and WHEREAS, the City of Industry has accepted the invitation to serve as an ex -officio member. NOW THEREFORE, be it resolved: That the Authority hereby approves Supplemental Agreement No. 1 (Exhibit "A") to the Joint Exercise of Powers Agreement to add a representative of the City of Industry as an ex -officio member of the Authority; 2. The Clerk of the Authority is directed to forward a copy of this resolution to the City Councils of the City of Diamond Bar and the City of Chino Hills. PASSED, APPROVED AND ADOPTED this 20th day of December 1999 i!�r .1s ,IVZ I, TERRENCE L. BELANGER, Executive Director of the Tres Hermanos Conservation Authority do hereby certify that that the foregoing Resolution was passed, adopted and approved at a regular meeting of the Board of Directors of the Tres Hermans Conservation Authority held on the 20U' day of December . 1999 by the following vote: AYES: BOARD MEMBERS: Graham, Thalman, Herrera, Huff NOES: BOARD MEMBERS: None ABSENT: BOARD MEMBERS: None ABSTAINED: BOARD MEMBERS: None ATTEST: (� Executive Director of the Tres Hermn s Conservation Authority rl it CITY OF INDUSTRY EO. ox 3366. City of Industry. California 917.34-036F • (626033-2211 OFFICE OF THE MAYOR Novembt r 17, 1999 Y < Bob Huf: , Chairman Tres Herrnanos Conservation Authority c/o City of Diamond Bar 21660 E. Copley Drive -- Suite 100 " Diamond Bar, California 91765 RE: Confirmation of Acceptance to Participate as an Ex -officio Member Dear Mr. Huff, The purpose of this letter is to notify you that the City of Industry accepts your invitation to participate as an ex -officio member in the Tres Hermanos Conservation Authority. I want to thank you for extending this invitation to the City of Industry and I am looking forward to seeing you at the meetings. Sincerely, /avWinn Mayor DW/mdg JOINT EXERCISE OF POWERS AGREEMENT TRES HERMANOS CONSERVATION AUTHORITY This Joint Exercise of Powers Agreement (the "Agreement"), dated for reference _ January 19, 1999 , is by and among the cities of Chino Hills, California; and Diamond Bar, California (collectively, the "Cities"). Each of the Cities is a municipal corporation duly organized and existing under the Constitution and laws of the State of California. The address of the principal business office of the individual Cities is a follows: City of Chino Hills, 2001 Grand Avenue, Chino Hills, California; City of Diamond Bar, 21660 East Copley Drive, Suite 100, Diamond Bar. This Agreement is made pursuant to the Joint Exercise of Po'.vers Lave (Articles 1 through 4 (commencing with Section 65001 of Chapter 5, Division 7, Title 1 of the California Government Code, as now or hereafter amended, hereinafter the "Act"). PREAMBLE WHEREAS, there exists a large undeveloped area of real property commonly known as the Tres Hermanos Ranch ("the Ranch"), the majority of which is owned by the City of Industry's Urban Development Agency, and which is located within the incorporated boundaries of the City of Diamond Bar and the City of Chino Hills; and WHEREAS, the Ranch may serve as an important environmental, scientific, educational and recreational resource as well as an integral traffic/land use component of the sub -region for which future land use and transportation decisions require careful and comprehensive planning to best serve future generations and public interests of all these jurisdictions; and WHEREAS, each of the Cities has determined that there is a need to develop a systematic process for coordination of the planning and development of the Ranch; and WHEREAS, each of the Cities has determined that the creation and use by the Cities of a single entity to plan and coordinate the future development of the Ranch will allow for rational, regional land use planning, transportation planning, impact mitigation planning, environmental conservation, as well as enable the Cities to realize significant cost savings and administrative efficiencies. NOW, THEREFORE and in consideration of the foregoing and of the mutual covenants and promises herein set forth, the Cities agree as follows: ARTICLE I PURPOSE AND ADMINISTRATION (1) Purpose. the purpose of this Agreement is to create a public entity to coordinate the overall development and conservation of the Ranch, by preparing studies, plans, environmental reviews and similar information and by making recommendations to its members to take such actions, including but not limited to acquisition and eminent domain, as are necessary to implement its recommendations. (2) Creation of Authority. Pursuant to the Act, there is hereby created a public entity to be known as the Tres Hermanos Conservation Authority (the "Authority"). The Authority shall be a public entity separate and apart from each of the Cities, and shall administer this Agreement. (3) Board. (a) Created. The Authority shall be administered by a Board of Directors (the `Board"). The Board shall be called the `Board of Directors of the Tres Hermanos Conservation Authority." All voting power of the Authority shall reside in the Board. (b) Directors. The City Council of each of the Cities shall appoint two Directors and one alternate to the Board. Each City Director and alternate shall be a member of the City Council of the party hereto which appoints such Director and alternate and a vacancy shall be declared if any Director or alternate shall cease service on the appointing legislative body. (c) Compensation; Expenses. Directors and alternates shall receive reasonable compensation for each meeting of the Board attended. The amount of said compensation shall be determined by the Board of Directors from time to time but shall not exceed an amount that is usual and customary. Each Director and alternate may be reimbursed for his or her necessary expenses including travel incurred in connection with his or her services as Director, pursuant to resolution of the Board. (4) Meetings of the Board. (a) Regular Meetings. Regular meetings of the Board shall be held at p.m. on the ( rd) of every month or at such other time as the Board may fix by resolution from time to time, and if any day so fixed shall fall upon a legal holiday, then, upon the next succeeding business day at the same hour. No notice of any regular meeting of the Board need be given to the Directors. (b) Special Meetings. Special meetings of the Board may be called in accordance with the provisions of Section 54956 of the California Government Code. (c) Call, Notice and Conduct of Meetings. All meetings of the Board, including without limitation, regular, adjourned regular and special meetings, shall be called, noticed, held and conducted in accordance with the provisions of Sections 54950 et seq. of the California Governmeht Code. (5) Minutes. The Secretary (as defined in Article II, Paragraph (3) hereof) shall cause to be kept minutes of the meetings of the Board, and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each Director and to each of the Cities. (6) Voting. Each Director and each alternate shall have one vote. Said vote can only be exercised by the Director or alternate in attendance at the meeting and no alternate may vote if the Director for whom that alternate was appointed is in attendance at the time the vote is to be cast. In no event shall any City have more than two votes. (7) Quorum; Required Votes; Approvals. A majority of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn meetings of the Board. (8) By-laws. The Board may adopt by-laws, rules and regulations for the conduct of its meetings or as are necessary for the purposes hereof. (9) Fiscal Year. The fiscal year of the Authority shall be from July 1 of one year to June 30 of the following year, or any other twelve-month period hereafter designated by the Directors. (10) Personnel. The Board shall be responsible for the regulation of all personnel activities, including but not limited to the selection, recruitment, discipline, and discharge of any Authority staff. The Board may designate an Executive Director or another person to exercise the authority of the Board to perform any or all of the duties of this Section (10) and to take such action as is necessary and appropriate with regard to those duties. ARTICLE II OFFICERS AND EMPLOYEES (1) Chair. The Authority shall have a Chair who shall be a Director and who shall be selected as Chair by the Board and whom shall perform the duties normal to said office. The Chair may sign contracts on behalf of the Authority, and shall perform such other duties as may be imposed by the Board. (2) Vice -Chair. The Authority shall have a Vice -Chair who shall be a Director and who shall be selected as Vice -Chair by the Board. In the absence of the Chair the Vice -Chair shall perform the duties of the Chair and shall perform all duties normal to such office. (3) Secretary. The Authority shall have a Secretary who shall be selected by the Board and shall perform all duties normal to such office. (4) Treasurer and Auditor, Pursuant to Sections 6505.5 and 6505.6 of the Act, the Board shall appoint a Treasurer, or in the alternative, a certified public accountant to serve as the treasurer/auditor of the -Authority. The Treasurer/Auditor shall be the depositary, shall have custody of all of the accounts, funds and money of the Authority from whatever source, shall have the duties and obligations. set forth in Sections 6505 and 6505.5 of the Act and shall assure strict accountability of all funds and reporting of all receipts and disbursements of the Authority. As provided in Section 6505 and Section 6505.6 of the Act, the Treasurer/Auditor shall make arrangements with a certified public accountant or firm of certified public accountants for an annual independent audit of accounts and records of the Authority. (5) Executive Director. The Board may appoint an Executive Director by a majority vote of the whole Board and may delegate authority to the Executive Director to execute contracts approved by the Board and to perform any duties necessary and appropriate for the day-to-day management and operation of the Authority. (6) Officers in Charge of Records, Funds and Accounts. Pursuant to Section 6505.1 of the Act, the Treasurer/Auditor shall have charge of, handle and have access to all accounts, funds and money of the Authority and all records of the Authority relating thereto; and the Secretary shall have charge of, handle and have access to all other records of the Authority. (7) Bonding Persons Having Access to Public Capital Improvements. From time to time, the Board may designate persons, in addition to the Secretary and the Treasurer/Auditor, having charge of, handling or having access to any records, funds or accounts and may designate the respective amounts of the official bonds of the Secretary and the Treasurer/Auditor and such other persons pursuant to Section 6505.1 of the Act. (8) General Counsel. The Board may appoint a General Counsel of the Authority who shall provide legal advice and perform such other duties as may be prescribed by the Board. (9) Other Employees. The Board shall have the power to appoint and employ such other employees, consultants and independent contractors as may be necessary to accomplish the purposes of this Agreement. (10) Assistant Officers. The Board may appoint such assistants to act in the place of the Secretary or other officers of the Authority (other than any Director) as the Board shall from time to time deem appropriate. (11) Removal and Reappointment. Unless otherwise expressly stated herein, all employees of the Authority shall serve at the pleasure of the Board. ARTICLE III POWERS (1) General Powers. The Authority shall exercise in the manner herein provided the powers common to each of the Cities and necessary or appropriateto the accomplishment of the purposes of this Agreement, namely, to facilitate the planning and regional coordination of development of the Ranch and to make recommendations to the Cities relative to implementation of plans and studies. (2) Specific Powers. The Authority is hereby authorized, in its own name, to do all acts necessary for the exercise of the foregoing powers, including but not limited to, any or all of the following: (a) to make and enter into contracts; (b) to acquire land by way of gift, devise, purchase, exchange, exaction or eminent domain; (c) to employ agents or employees; (d) to accept donations of funds and services from member Cities and others; (e) to apply for, accept, receive and disburse grants, loans and other aid from any agency of the United States of America, the State of California, or of the County of Los Angeles; (f) to sue and be sued; (g) to invest any money in the treasury pursuant to Section 6505.5 of the Act that is not required for the immediate necessities of the Authority, as the Board determines is advisable, in the same manner and upon the same conditions as local agencies, pursuant to Section 53601 of the California Government Code; (h) to carry out and enforce all the provisions of this Agreement; (i) to exercise any and all other powers as may be provided in the Act. (3) Obligations of Authority. The debts, liabilities and obligations of the Authority shall not be the debts, liabilities and obligations of any or all of the Cities. ARTICLE IV CONTRIBUTION: ACCOUNTS AND REPORTS; FUNDS (1) Contributions. Each of the Cities may in the appropriate circumstance when required hereunder: (a) make contributions from their treasuries for the purposes set forth herein, (b) make payments of public funds to defray the cost of such purposes, (c) make advances of public funds for such purposes, such advances to be repaid as provided herein, or (d) use its personnel, equipment or property in lieu of other contributions or advances. The provisions of Section 6513 of the California Government Code are hereby incorporated into this Agreement. (2) Accounts and Reports. The Treasurer/Auditor shall establish and maintain such funds and accounts as may ke required by any applicable laws or regulations and good accounting practice. The books and records of the Authority in the hands of the Treasurer/Auditor shall be open to inspection at all reasonable times by representatives of the Cities. The Treasurer/Auditor, within 120 days after the close of each fiscal year. shall give a complete written report of all financial activities for such fiscal year to the Cities. (3) Funds. Subject to the applicable provisions of any instrument or agreement into which the Authority may enter, which may provide for a trustee to receive, have custody of and disburse Authority funds, the Treasurer/Auditor of the Authority shall receive, have the custody of and disburse Authority funds in accordance with generally accepted accounting practices, shall approve demands against the Authority pursuant to Government Code Section 6505.5(e), and shall make the disbursements required by this Agreement or necessary to carry out any of the provisions or purposes of this Agreement. (4) Annual Budget and Administrative Expenses. The Board shall adopt a budget for administrative expenses, which shall include all expenses not included in any financing issue of the Authority, prior to the commencement of each fiscal year. ARTICLE V TERM; DISPOSITION OF ASSETS (1) Term. This Agreement shall continue in full force and effect so long as two or more member Cities remain parties to this Agreement. (2) Disposition of Assets. Upon the winding up and dissolution of the Authority, after paying or adequately providing for the debts and obligations of the Authority, the remaining assets of the Authority shall be distributed to the parties to the Agreement. If for any reason the parties to the Agreement are unable or unwilling to accept the assets of the Authority, said assets will be distributed to the State of California or any local government for public purposes. (3) Withdrawal. Any party may withdraw from its status as a party to this Agreement at the end of any given fiscal year provided that at such time said party has either discharged, or arranged for, to the satisfaction of the remaining members of the Board, the discharge of any pending obligation it has assumed hereunder, and further provided that written notice of intention to so withdraw has been served upon the Board and the City Clerk of each party hereto no later than April 30'h preceding the end of the fiscal year. (4) Continuation. The inclusion of additional parties to this Agreement or the withdrawal of some, but not all, of the parties to this Agreement shall not be deemed a dissolution of the Authority nor a termination of this Agreement. The Authority shall continue to exist and this Agreetwent shall continue in full force and effect so long as there shall be at least two parties to this Agreement. ARTICLE VI GENERAL PROVISIONS (1) Notices. Any notices required by or given pursuant to this Agreement shall be in writing and shall be delivered to the City Clerk of each of the Cities at the address of the principal business offices of the respective Cities listed in the introduction of this Agreement or at such other address as any City may specify in writing to the Authority. (2) Governing Law. This Agreement shall be deemed to have been made and shall be construed and interpreted in accordance with the laws of the State of California. (3) Headings. The articles and paragraph headings contained in this Agreement are for the convenience of reference only and are not intended to define, limit or describe the scope of any provision of this Agreement. (4) Consent. Whenever any consent or approval is required by this Agreement, such consent or approval shall not be unreasonably withheld. (5) Amendments. This Agreement may be amended at any time, or from time to time by one or more supplemental agreements executed by all of the parties to this Agreement either as required to carry out any of the provisions of this Agreement or for any other purpose. (6) Enforcement By Authority. The Authority is hereby authorized to take any or all legal or equitable actions, including but not limited to injunction and specific performance, necessary or permitted by law to enforce this Agreement. (7) Severability. Should any part, term or provision of this Agreement be decided by any court of competent jurisdiction to be illegal or in conflict with any law of the State of California, or otherwise be rendered unenforceable or ineffectual, the validity of the remaining parts, terms, or provisions of this Agreement shall not be affected thereby. (8) Successors. This Agreement shall be binding upon and shall inure to the benefit of the successors of the Cities, respectively. None of the Cities may assign any right or obligation hereunder without the written consent of the other Cities. (9) New Parties. Upon approval by the Board and by their governing bodies, additional Cities or public agencies may become parties to this Agreement. (10) Execution in Counterparts. This Agreement may be executed on behalf of the respective Cities in one or more counterparts all of which collectively shall constitute one document and agreement. (11) Effective Date. This Agreement shall take effect upon its execution on behalf of the last of the Cities to do so. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized and their official seals to be hereto affixed, on the day and year set opposite the name of each of the parties. CITY OF CHINO HILLS GAR`P'G. LARSON, MAYOR ATTEST: LINDA D. RUTH, CITY CLERK CITY OF DIAMOND BAR ^Q WEN CHANG, MAYOR ATTEST: LYNDA BURGESS, CITY CLERK RESOLUTION NO. 2000 - _ BAR A RESOLUTION OF THE CITY COUNCIL OF THE NO 1T O ITY OF THE TRES HERMANOS APPROVING SUPPLEMENTAL AGREEMENT CONSERVATION AUTHORITYOF THE EXERCISE OF INDUSTRY. AGREEMENT TO ADD A REPRESENTATIVE AS AN EX -OFFICIO MEMBER. WHEREAS, on October 25, 1999, the Governing Board of the Tres Hermanos Conservation Authority (Authority) adopted Resolution No. 99-2 extending an invitation to the City of Industry to participate as an ex -officio member of the Authority; and WHEREAS, on November 17, 1999, the City of Industry accepted the invitation to participate as an ex -officio member of the Authority; and WHEREAS, on December 20, 1999, the Authority adopted Resolution No. 99-5 approving the participation of the City of Industry as an ex -officio member; and WHEREAS, pursuant to the Joint Exercise of Powers Act (Government Code Section 6500 et M.), and Article VI, Subsections (5) and (9) of the Joint Exercise of Powers Agreement relating to amendments, and new parties the Agreement may be amended, by supplemental agreement executed by all parties to the Agreement; and WHEREAS, the interests of the Authority are related to the area of real property commonly known as the Tres Hermanos Ranch (Ranch), the majority of which is in the incorporated boundaries of the City of Diamond Bar and the City of Chino Hills; and WHEREAS, the City of Industry is the majority property owner of the Ranch; and WHEREAS, to provide coordination and encourage continuity of planning among local governments in the Ranch area it is in the interest of the Authority to have the consultation and participation of the City of Industry as an ex -officio member in the Authority. NOW, THEREFORE, IT IS T� CITYBY OF DIAMOND BAR, DETERMINED CALIFORNIA,RADS BY THE CITY COUNCIL OF FOLLOWS: That the City Council of ththorit Joint City of aExerdciBarofesolve& and agrees Powers Agreementoasamend stated within Hermanos Conservation Authority Supplemental Agreement No.I (Exhibit "A") 1 PASSED, APPROVED AND ADOPTED this day of , 2000. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2000, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL, MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar 2 Exhibit "A" TRES HERMANOS CONSERVATION AUTHORITY SUPPLEMENTAL AGREEMENT NO.1 Article I, Section (3) is hereby amended to add: "(d) Ex -officio Member. A member of the City Council of the City of Industry shall serve as an Ex -officio, non-voting, member of the Authority." 3 oc CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: January 18, 2000 REPORT DATE: January 10, 2000 FROM: Lynda Burgess, City Clerk TITLE: ORDINANCE NO.: XX (2000): AN ORDINANCE OF THE CITY OF DIAMOND BAR ADDING NEW CHAPTER 5.09, ADOPTING BY REFERENCE CHAPTER 7.16 OF TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO AMBULANCES, TO THE DIAMOND BAR CITY CODE SUMMARY: Upon recent review of the Business License Section of the City Code for the City of Diamond Bar, it was determined that the provisions pertaining to licensing of ambulances was inadvertently omitted prior to publication of the Code in August 1995. Staff and the City Attorney have researched the provisions currently in effect under Chapter 7.16 of the Los Angeles County Code and have determined that adoption of the County's provisions would satisfy licensing needs of the City of Diamond Bar has with respect to ambulances. Second Reading of the Ordinance and discussion of adoption of a resolution establishing fees will be scheduled for a public hearing on February 1, 2000. RECOMMENDATION: It is recommended that the City Council waive full reading and approve first reading by title only of ORDINANCE NO. XX (2000): AN ORDINANCE OF THE CITY OF DIAMOND BAR ADDING NEW CHAPTER 5.09, ADOPTING BY REFFERENCE CHAPTER 7.16 OF TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO AMBULANCES, TO THE DIAMOND BAR CITY CODE LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) X Ordinance(s) _ Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: Terrence L. Belanger Lynda Burgess City Manager City Clerk Lynda Burgess From: LyndaB [DBCITY1\LyndaB] Sent: Tuesday, November 23, 1999 2:47 PM To: 'Mike Jenkins (Business Faxy Cc: Terry Belanger Subject: Ambulance Licensing 383a1A01Faxlmage.d cx I have been in touch with Sharon Holley, Ambulance Program Coordinator with the L.A. County Health Dept. She as confirmed that the Health Dept. has the responsibility of licensing all ambulances operating in D.B., which is part of our General Services agreement with L.A. County. In her opinion, it is unnecessary for us to include all of the County's Ambulance Regulations (as you suggested) in our Municipal Code and that reference to the L.A. County Code would suffice. Your advice on how to prepare an ordinance for this purpose would be appreciated. Thanks! COUNTY OF LOS ANCFLES s DEPARTMENT OF HFAI_TH SERVICES or tEMERGENCY MEDICAL SERVICES AGENCY Virginia Price Hartings 5555 Ferguson Drive, Suite 220 DIRECTOR Commerce, CA 90022 Samuel J. Smaaan, M.D. (323) 890-7515 MEDICAL DIRECTOR October 25, 1999 Dear Mr. This is in response to your request for information regarding a County Business License for ambulance and non ambulance services. Under Los Angeles County Code Section 7.16.050 (ambulance), every application for an operator's license shall be signed by the applicant and filed with the Department of Health Services. The application must contain the following information: — Evidence of financial capability for a minimum six-month period, including current and pro forma profit and loss statements, income statement, current balance sheet and a statement from applicant's accounting agency that he/she has reviewed the financial documents; depreciation schedule, including a list of vehicles to be used. Balance sheet must show that applicant has sufficient liquid assets to sustain the operation during a start- up period of at least six months — Data showing estimated average cost of operating one trip and the number of trips per day a vehicle must run to be profitable; costs per trip should be itemized. Break -even -type formulas may be used to show the economic feasibility of the proposed operation — Evidence from applicant that the operators in the area are providing inadequate response times or care (include statement of need and necessity, letters of support, copies of contracts or list of contracts, etc.) Statement or affirmation that company will comply with Los Angeles County response time standards (ambulance only) — Written support of applicant's operation from responsibly positioned people, institutions, or users of the service — Evidence that applicant has technically qualified management. Evidence shall include an organization chart and, at a minimum, the manager's resume showing type and duration of transportation experience, including at least five years of increasing responsible experience in the operation or management of a basic life support or advanced life support service, or for ambulette operations only, the experience of the applicant in the transportation and care of sick, convalescent, or injured persons Celebrating 30 Years of Leadership in the Delivery of Prehospital Care • 1969 to 1999 Areas within which the applicant proposes to operate Number and type, age, condition and patient capacity of each ambulance and/or ambulette proposed to be operated by the applicant, and a description of the premises which are to serve as the base of operations Kind and amount of automobile liability, public liability, product and professional liability, Worker's Compensation, and other insurance of the applicant The color scheme and insignia to be used to designate the ambulances and/or ambulettes of the applicant Evidence concerning applicant's adherence to rules and regulations (affirmation) Identification of all licenses and franchises held during past 10 years 1. Disclosure of whether applicant or principals of applicant have ever been investigated by any governmental agency and disclosure of the nature of the investigation. Applicant may submit an affirmation he/she has not been investigated, etc., if this section does not apply 2. Disclosure of whether applicant or principals of applicant have ever had licenses revoked or whether any of them has been convicted of any misdemeanor or felony. Applicant may submit an affirmation he/she has not had licenses revoked or any misdemeanor/felony convictions if this section does not apply — Objective "business plan" or "statement of work" demonstrating that the granting of a County license would enhance the current system and level of service in the community. Schedule of rates proposed to be charged by the applicant — Application fee of $1,435.39 for the ambulance operator's license, and an additional fee of $373.86 per ambulance vehicle or $361.72 per ambulette vehicle Set of Fingerprint cards and a photograph taken at the following location (agency will retain fingerprint cards and photograph - receipt or copy must be turned in as part of the application package). The EMS Agency will provide the referral for fingerprints Records and Statistics Bureau Public Fingerprinting 12440 Imperial Highway, 4th Floor Norwalk, California Telephone (562) 465-7824 Following receipt, review and approval of the information identified above, the Department of Health Services Emergency Medical Services Agency will hold a public hearing to determine whether or not public convenience and necessity requires the issuance of an ambulance or ambulette operator's license. Enclosed for your information are the following materials: County Code 7.16 - Ambulances — Application Form If you have any questions, please contact me at (323) 890-7515 or Armando Carrillo at (323) 890-7586. Very truly yours, Sharon Holley Ambulance Program Coordinator Enclosures c. Armando Carrillo -.rCl Chapter 7.16 AMBULANCES 7.16.005 Legislative intent. 7.16.010 Definitions. 7.16.020 Rules and regulations. 7.16.030 Licenses - Required. 7.16.040 Vehicle license - Other documentation - Required. 7.16.041 License exemptions. 7.16.042 Waiver by director of licensure conditions under specified circumstances. 7.16.050 Ambulance operator license -- Application. 7.16.051 Ambulance operator license required - Special events. 7.16.060 Ambulance operator - Hearing required. 7.16.070 Licenses - Application referred for review - Ambulance operator. 7.16.080 Ambulance operator license -- Finding of necessity. 7.16.085 Ambulance operator - Access to books and records. 7.16.090 Ambulance operator - Service requirements. 7.16.100 Ambulance operator - Prohibited acts. 7.16.105 License probation, suspension, or revocation. 7.16.110 Ambulance operator - Ambulette license not required when. 7.16.120 Ambulette operator - Prohibited acts. 7.16.125 Fines for operating an ambulance in Los Angeles County without an ambulance operator's license. 7.16.130 Licensing for private or nonprofit hospitals' or physicians' ambulances. 7.16.140 Driver's and attendant's certificates - Required. 7.16.150 Driver's and attendant's license - Exceptions for certain attendants. 7.16.160 Driver's and attendant's certificates - Carrying for inspection. 7.16.170 Ambulance - Both driver and attendant required. 7.16.180 Insurance. 7.16.190 Insurance - Indemnification. 7.16.200 Workers' Compensation insurance required. 7.16.210 Ambulance - Mechanical requirements. 7.16.215 Ambulance - Design requirements. 7.16.220 Ambulance - Inspection prerequisite to license issuance. 7.16.225 Ambulance - Inspection of medical equipment and supplies. 7.16.240 Vehicle - Odometer test. 7.16.280 Rate schedule for ambulances. 7.16.290 Rates for multiple loads. 7.16.310 Special charges.* 7.16.330 Total charges computation. 7.16.340 Modification of rates. 7.16.341 Periodic base rate review. 7.16.345 Ambulance response times. 7.16.005 Legislative intent. A. It is the board's intent in amending this chapter to undertake the prescribed functions and responsibilities of a local government entity concerning ambulance services as authorized by the state of California pursuant to, among other authority, Health and Safety Code Sections 1443 and 1797, et seq. , Welfare and Institutions Code Section 17000, Vehicle Code Section 2512, and case law. B. It is the board's further intent in enacting this chapter to exercise the full extent available to it under the laws of the state of California its discretion and authority to.regulate emergency ambulance services and emergency ambulance rates throughout all the unincorporated and incorporated areas of the county of Los Angeles, except in an incorporated area where such authority is expressly delegated, provided, or reserved to a city by county contract or by law. (Ord. 88-0181 9 5, 1988.) 7.16.010 Definitions. For the purpose of this chapter, the following terms are defined and shall be construed as set forth in this section, unless the context clearly indicates otherwise: A. "Ambulance" means a motor vehicle specially constructed, modified, equipped, or arranged for the purpose of transporting sick, injured, convalescent, infirm, or otherwise incapacitated persons, authorized by the state as an emergency vehicle, and used, or having the potential for being used, in emergency service to the public. A helicopter or air ambulance is not a motor vehicle for the purpose of this chapter. B. "Ambulance attendant" means any person other than the ambulance driver who is employed to accompany an ambulance driver while transporting any person needing medical attention or services. C. "Ambulance driver" means any person who drives an ambulance in which is transported any person needing medical attention or services. D. "Ambulance operator" means any person who for any monetary or other consideration, or as an incident to any other occupation, transports in one or more ambulances one or more persons needing medical attention or services. E. "Critical care transport" or "critical care transport provider" means any transport or person who transports a patient from one health care facility, trauma center, or acute care facility to another where the skill level required in the care of that patient during transport exceeds the basic life-support, Emergency Medical Technician - 1 (EMT -1) level and scope of training. F. "Local EMS agency" means the county of Los Angeles department of health services, designated by the board as the local EMS agency pursuant to Health and Safety Code Sections 1797, et seq. G. "Emergency call" means a request for an ambulance where an individual has a need for immediate medical attention, or where the potential for such need is perceived by emergency medical personnel or a public safety agency. H. "Nonemergency call" means a request for the transport of a facility in a stretcher patient to or from a meemerlency call nor a critical ambulance and which is neither an erson care transport. I, "Ambulance services" means the transportation of any p for monetary or other consideration in an ambulance. "Code 2" means a request caor mnnot be sched ulance Ped which is J. nonemergency and which urgent and is one hour in advance. K. 'Code 3" means the authorized use of red lights and siren during a response or transport. " means any physician, physician's L. "Health care provider actin at the direction of any assistant, nurse, or anyone lawfully g such person. se time" means the interval of time between the M. "Respon moment the basic items of dispatched operator's sl ambulance earrrivesnat by an operator to the moment the p or scheduled the scene of pickup. Response time for nonemergency calls, or both, shall be within minutes lies of the time of the call or the scheduled pickup, whicheverPP previously N. "Special events" means any situation where a or announced event or activity creates a need tohave icalne harmto ambulances present because of risksor to others in attendance participants in the event or activity, 1996 96-0067 § 2, 1996: Ord. there, or to both such group 1983: Ord. 11806 § 1 88-0181 § 6, 1988: Ord. 83-0017 § 3 (part), (part), 1978: Ord. 5860 Ch. 4 §§ 1001 and 1002, 1951.) 7.16.020 Rules and regulations. other which the board of supervisors The department of health a z -vices in consultation with any department, agency regulations on designates, may establish and adopt such lused na he g ulations of the type of ambulance, the type of equipment vehicles, the allowable special charge rates, and any other aspects department of of ambulance operations, which the director ofthe ron of the health services finds is necessary for tambulance operator and health and safety of the patients of any those using the highways. (Ord. 88-0181 § 7, 1988: Ord. 83-0017 § 3 (part) , 1983 : Ord. 11806 § 1 (part) , 1978: Ord. 5860 Ch. 4 § 1022, 1951.) 7.16.030 Licenses — Required. Every ambulance operator shall first procure a license and pay et forthSection 7.14.010 an annual license fee in the amount s(Ord 91 0002 §4, of this code under the appropriate heading. ( art), 1978: 1991: Ord. 83-0017(1951.)) 1983' Ord. 11806 § 1 (P Ord. 5860 Ch. 4 § 1003, 7her documentation — Required. .16.040 vehicle license — Ot needing eeding medical Every ambulance used for transporting any P laced in such attention or services, which person entered or was P ambulance at any location (1) in the incorporated or unincorporated emergency area of the county for emergency medical attention or ein me 9 the services as a result of a 9-1-1 response, or (2) unincorporated area of the county for nonemergency transportation services, shall have and conspicuously display on the left rear portion of such vehicle a county seal issued by the local EMS agency. Ambulance vehicles are also required to carry the following documents: A. Original or facsimile of California Department of Motor Vehicles Registration; B. Insurance identification card; C. Original or facsimile of county business license or temporary authorization; D. Copy of California Highway Patrol (CHP) inspection sheet; and E. Original CHP ambulance identification certificate. For new fleet vehicles, a copy of the CHP inspection sheet shall serve as the temporary operating authorization for 30 days following the date of inspection by the CHP. Failure to provide current vehicle documentation upon request to local EMS agency representatives shall result in the ambulance immediately being taken out of service at the conclusion of the call until such time as current documentation is placed in the ambulance. Company shall provide documentation of current information to the local EMS agency no later than 5:00 p.m. the next business day. Critical care transport vehicles, staffed at the paramedic (EMT -P) advanced life support level and which pick up patients at any location in Los Angeles County, must have a county license and otherwise meet the requirements of this section. (Ord. 96-0067 § 3, 1996: Ord. 88-0181 § 8, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1003.1, 1951.) 7.16.041 License exemptions. No ambulance operator and no ambulance vehicle license is required where the ambulance operator is a governmental agency. (Ord. 91-0002 § 5, 1991: Ord. 88-0181 § 9, 1988: Ord. 83-0017 § 3 (part), 1983.) 7.16.042 Waiver by director of licensure conditions under specified circumstances. The director of the department of health services may waive in writing any one or more of the licensure procedures or conditions defined in Sections 7.16.020, 7.16.050, 7.16.060, 7.16.070, and 7.16.080, and grant a license to an ambulance operator, if the director finds that adherence to such procedure (s) or conditions) will either prevent or delay the securing by the county of cost-effective and efficient emergency ambulance services which the director has determined are immediately needed to serve county residents. As a requirement to the waiver of any such procedure or condition, however, either a county contract for the provision of emergency ambulance services to county residents must be executed by the operator and by the board or the director must find that the ambulance operator provides special events services only. (Ord. 96-0067 § 4, 1996: Ord. 89-0096 § 1, 1989.) 7.16.050 Ambulance operator license -- Application. Every application for an ambulance operator's license shall ben signed by the applicant and filed with the local EMS agency. addition to the requirements of Section 7.06.020 of this title, the application shall contain the following in A. Evidence of Applicant's Financial Capability. 1. Financial statements: current and pro forma profit and loss statements, depreciation schedule, and current balance sheet. The depreciation schedule shall include a list of vehicles canto has be used. The balance sheet shall show evidence that the app sufficient liquid assets to sustain the operation during a start-up period of at least six months. 2. Data shall be submitted showing the estimated average cost of operating one trip and the number of trips per day a vehicle must be run to be profitable; the costs per trip should be itemized. The use of break -even -type formulas may be used to show the economic feasibility of the proposed operation; B. Evidence from the applicant that the person(s) holding licenses for the operation of the type of vehicle and in the area for which application is being made are inadequately serving the public. Except as expressly provided below, this evidence shall include written statements or other evidence of either inadequate response times or inadequate care by existing providers. For purposes of demonstrating that the responseexisting times or care of ed by groviders are the local EMS inadequate, to the ext rely n facts extent the local EMS provided pr chooses to disclose such facts. In the event that the number of current county -licensed provide operators, excluding ambulance operators app special event services only, is nine or less, an applicant may, in lieu of demonstrating either inadequate response times or inadequate care by existing operators, furnish information showing only how the applicant's operations will enhance the level of service to the community. For the sole purpose of calculating the number of current county -licensed ambulance operators under this subparagraph, two or more corporate ambulance operators whose controlling shares of stock have been acquired by the same person, and which continue to operate under the same individual corporate names as were listed in their county licenses prior to such stock acquisition, shall be considered as one ambulance operator. The applicant, except for those operators providing special events services only, must agree to respond to requests for service within the following county response time standards: 1. Emergency calls: Maximum response times: Urban: all census tracts with a population density of 100 or more persons per square mile; or census tracts and enumeration districts without census tracts which have a population density of 100 or more persons per square mile: eight minutes. Rural: all census tracts with a population density of 10 to 99 persons per square mile; or census tracts and umerat ion districts without census tracts which have a population densto 99 persons per square mile: 20 minutes. Wilderness: census tracts and enumeration districts without census tracts which have a population density of less than 10 persons per square mile: as quickly as possible. In accordance with Section 7.16.345 of this chapter, the director of the department of health services may waive in writing one or more of these response time requirements for any operator for a prescribed period. However, any change in the maximum response times defined in Section 7.16.050 will require a new agreement waiver. 2. Critical care transport and nonemergency calls: Maximum response time: 90 minutes of the time of the call or the scheduled time of pickup, whichever applies; C. Testimony (written or verbal, or both) presented in support of the application from responsibly positioned people, institutions, or users of the service; D. Evidence that the applicant's company has technically qualified management. This evidence shall include the manager's resume showing type and duration of transportation experience, including at least five years of increasingly responsible experience in the operation or management of a basic life support or advanced life support service; E. Areas within which the applicant proposes to operate; F. The number and type, age, condition, and patient capacity of each ambulance proposed to be operated by the applicant, and a description of the premises which are to serve as the base of operations; G. Kind and amount of automobile liability, public liability, professional liability, Workers' Compensation, and other insurance of the applicant; H. The color scheme and insignia to be used to designate the ambulance(s) of the applicant; I. Evidence concerning applicant's adherence to rules and regulations. 1. Identification of all licenses and franchises held during past 10 years, 2. Disclosure of whether the applicant or the principals of the applicant have ever been investigated by any governmental agency and disclosure of the nature of the investigation, and 3. Disclosure of whether the applicant or the principals of the applicant have ever had licenses revoked or whether any of them has been convicted of any misdemeanor or felony; J. An objective "business plan" or "statement of work" demonstrating that the granting of a county license would enhance the current system and level of service in the community; and K. Such further information as either the sheriff or the local EMS agency may require. Neither the local EMS agency nor any applicant for an exclusive emergency ambulance or advanced life support operating area under provisions of Health and Safety Code Sections 1797, et seq., is required to adhere to the procedures defined in this code for application for and granting of any such exclusive operating area, unless the local EMS agency chooses to impose one or more of these procedures as part of the process for selecting a grantee for an exclusive operating area. (Ord. 98-0006 § 1, 1998: Ord. 96-0067 § 5, 1996: Ord. 88-0181 § 10, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1004, 1951.) 7.16.051 Ambulance operator license required — Special events. Every application for an ambulance operator's license for special events services shall be signed by the applicant and filed with the local EMS agency. In addition to the requirements of Section 7.06.020 of this title, the application shall contain the following information: A. Applicant agrees to provide special events services only; B. Testimony (written or verbal, or both). presented in support of the application from responsibly positioned people, institutions, or users of the service is optional; C. Evidence that the applicant's company has technically qualified management. This evidence shall include the manager's resume showing type and duration of transportation experience, including at least five years of increasingly responsible experience in the operation or management of a basic life support or advanced life support service; D. The number and type, age, condition, and patient capacity of each ambulance proposed to be operated by the applicant, and a description and address of the premises which are to serve as the base of operations; E. Kind and amount of automobile liability, public liability, professional liability, Workers' Compensation, and other insurance of the applicant; F. The color scheme and insignia to be used to designate the ambulance(s) of the applicant; G. Evidence concerning the applicant's adherence to rules and regulations, including the following information: 1. Identification of all licenses and franchises held during the past ten years, 2. Disclosure of whether the applicant or the principals of the applicant have ever been investigated by any governmental agency and disclosure of the nature of the investigation, and 3. Disclosure of whether applicant or the principals of the applicant have ever had licenses revoked or whether they have been convicted of any misdemeanor or felony; and H. Such further information as the local EMS agency may require. Ambulance operators providing services for special events only, and who do not respond to calls from the general public, are exempt from 24-hour availability as a licensing prerequisite. A special events operator shall notify the director of the department of health services or his or her designee, at least seven days prior to providing standby services for any special event in Los Angeles County, of the location and duration of such services. Rates for special events ambulance services shall be determined by agreement between the events promotor and the special event ambulance operator. Rates charged to the general public for special events transport shall not exceed the general public rates specified in Section 7.16.180 and Section 7.16.310 of this chapter. (Ord. 96-0067 § 6, 1996.) 7.16.060 Ambulance operator — Hearing required. A license required of an ambulance operator shall not be granted until the department of health services or other agency designated by the director of that department holds a public hearing, notice of the time and place of which shall be given to the applicant as provided in Section 7.10.100 of this title. Notice of the time and place of the public hearing shall be sent to all licensed ambulance operators. (Ord. 96-0067 § 7, 1996: Ord. 88-0181 § 11, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1003.7, 1951.) 7.16.070 Licenses — Application referred for review — Ambulance operator. Every application for an ambulance operator's license shall be referred to the sheriff, the department of health services, the department of agricultural commissioner/weights and measures, and any other officer, department, or body that the board designates. (Ord. 96-0067 § 8, 1996: Ord. 88-0181) § 12, 78 988: Ord. 8 0017 4 § (part), 1983: Ord. 11806 § 1 (part) 1004.1, 1951.) 7.16.080 Ambulance operator license -- Finding of necessity. Except as provided by Sections 7.06.200 through 7.06.260 of this title, the director of the department of health services shall determine whether or not public convenience, safety, and necessity requires the issuance of an ambulance operator's license. To establish public convenience, safety, or necessity for purposes of this section, the applicant shall demonstrate to the satisfaction of the director of the department of health services that it has complied with each of the following requirements: A. The applicant has complied with all provisions of this title. B. The applicant is, under normal conditions, serving or likely to serve the public adequately. C. The applicant has submitted a "business plan" or "statement of work" which demonstrates that the applicant will provide ambulance services which will enhance the current system and the level of services. D. The applicant is a fit and proper person to have an ambulance operator's license. The requirements of this section shall be inapplicable to the selection process for the award of an exclusive operating area, pursuant to Health and Safety Code Sections 1797, et seq., unless the director of the department of health services chooses to impose one or more of these requirements as part of such selection process. (Ord. 98-0006 § 2, 1998: Ord. 96-0067 § 9, 1996: Ord. 88-0181 § 14, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1005, 1951.) 7.16.085 Ambulance operator — Access to books and records. Every ambulance operator licensee shall provide the director of the department of health services or his designee with reasonable access to the operator's books and records including, but not limited to financial, dispatch, and personnel records, for the purpose of determining whether -the operator is in compliance with this chapter and whether the operator's personnel are in compliance with state law and regulations. (Ord. 88-0181 § 15, 1988.) 7.16.090 Ambulance operator — Service requirements. Every ambulance operator, except an ambulance operator providing special events services only, shall provide emergency ambulance service on a continuous 24 -hour -per -day basis, and shall immediately advise the department of health services, the sheriff, and the Los Angeles County fire department, and, if applicable, the. ambulance operator's local city communication center, of any disruption in the availability of such service and the reasons therefor. (Ord. 96-0067 § 10, 1996: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1020, 1951.) 7.16.100 Ambulance operator — Prohibited acts. No ambulance operator shall: A. Fail to dispatch an ambulance within a reasonable time in response to an emergency call from a public agency or authorized emergency transportation operator for that geographical area, unless such entity is immediately advised of a delay in responding to a call; B. Fail, neglect, or refuse to disclose to any entity requesting an emergency response that an ambulance is not available, if indeed an ambulance or appropriate staffing therefor is not then available; C. Fail, neglect, or delay to provide prompt transportation of the patient to the most accessible and appropriate medical facility in accordance with state law and with department of health services policies in an emergency case; D. Use a scanner or radio monitoring device for the purposes of responding to an emergency call when not authorized or requested to respond to that call by the appropriate public safety agency; E. Use a red light and siren (i.e., Code 3 operation) for response to calls received as nonemergencies; F. Permit the operation of an ambulance in any manner contrary to the provisions of this title or any rule or regulation adopted pursuant thereto and any section of the California Vehicle Code, Titles 13 and 22 of the California Code of Regulations, and the statutes, rules, and regulations of the medicare and medi-cal programs; G. Perform the services of a paramedic advanced life support, critical care transport provider unless that operator has first been approved as a paramedic advanced life support, critical care transport provider by the local EMS agency; H. Fail to respond to emergency and nonemergency calls within the time parameters set forth in Section 7.16.050 of this chapter, except as may otherwise be specified either in a county contract with the operator or in other sections of this chapter; I. Provide paramedic advanced life support, critical care transport services to any person or institution under any circumstances without a contract with the county for the provision of such services; and J. Respond to any emergency call that would normally be the rized emergency considered an emergency 9-1-1 ca larea unless the call transportation operator for that geographical ency is from either a public entity or such authorized emerg transportation operator requesting backup services. If, upon scene of pickup in response to a call for and after assessment of the patient nonemergency services, it is arrival at the determined that a higher level of prehospital care intervention is ro riate 9-1-1 dispatching agency shall be notified needed, the app P 10, 1996: Ord. 88-0181 § 16, 1988: immediately. (Ord. 96-0067 § art), 1978: Ord. Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (p 5860 Ch. 4 § 1021, 1951.) 7.16.105 License probation, suspension, or revocation. Y lace A. The director of the department of health seces may, a for on probation, suspend, or revoke an ambulance operator failure ti the licensee to comply, and maintain compliance with, oor for violation of, any applicable provisions, standards, requirements of state statute regulationProbation on orlsuspension of s code, or of any regulations promulgated hereunder a license is not a condithePdirector of therevocation departmentaoflhealth B. Before probation, tice to the licensee. Said notice services shall give written no shall:robation action is to 1. Specify the reasons for which the p be taken. Such reasons shall include, but are not limited to: a. Violations of this title, nd rovide records required by b. Failure to make, keep, P this section (including, C. Provision of unlicensed vehicles or personnelrrent CHP , d. Failure to pay required fees; 2. Set forth the term of the probation period not to exceed 120 days; for the violation(s) 3. Request a Plan of correctiontaken; and specifying the reasons the action is being 4. Be served on the licensee, either by delivery to its service principal place of business or to its designated agent of such notices, if any. of health C. Before suspen`sTohten not or �e to the li licensee. director Said notice services shall give shall: 1. Specify the reasons for which the action is to be taken. Such reasons include, but are not limited to: a. Violations of this section or the California Codes, b. Failure to maintain insurance coverage as defined in Sections 7.16.180 and 7.16.200, C. Failure to maintain Workers' Compensation insurance, d. Repeated and continuous minor violations, e. Conviction of a felony by the licensee, f. Conviction of an offense related to the use, sale, possession, or transportation oan unli g. Aiding or abetting censed or uncertified person to evade the provisions of this title, ublic health and safety by h. Presenting a threat to p using unlicensed or uncertified personnel, i. Failure to provide services as defined in the operator's business plan or statement of work; 2. Set forth a hearing date, of not more than 15 county working days nor less than seven county working days after the date of delivery of the notice to the licensee; 3. Specify the date, time, and place of the hearing; and 4. Be served on the licensee, either by delivery to its principal place of business or to its designated agent for service of such notices, if any. D. If the licensee, subsequent to service of such a probation, suspension, or revocation notice under this section-, remedies some or all of the conditions to which the notice refers, the director of the department of health services may rescind the probation, suspension, or revocation at any time. E. At the hearing, the department of health services has the burden of proof and may present evidence as to why such action should be taken and to answer the evidence presented by the licensee. F. The director of the department of health services may reduce the period of time for hearing under a suspension or revocation notice to no less than 24 hours when the director makes written preliminary findings that such action is necessary to protect the public health, safety, and welfare. When, as a result of such an emergency proceeding, a license is suspended or revoked, the licensee may request an additional hearing at which the licensee will have the burden of establishing renewed compliance justifying reinstatement of the license. Such additional hearing will be commenced within five days of the licensee's written request to the director. The request for, and the scheduling of, an additional hearing shall not stay operation of the suspension or revocation order. G. Hearings conducted pursuant to this section shall be conducted before an impartial hearing officer designated by the director of the department of health services who is not an employee of the department. At the conclusion of said hearing, the hearing officer shall expeditiously prepare a written summary of the evidence and proposed findings and conclusions for consideration by the director. H. The director of the department of health services shall issue a written decision within 15 county working days after conclusion of the hearing. Except as may be specifically provided by this section or by other provisions of this title, the hearing and appeal rules and regulations reflected in Chapters 7.10 and 7.12 of this title are applicable to the license suspension or revocation proceedings referenced in this section. (Ord. 96-0067 § 11, 1996: Ord. 88-0181 § 17, 1988.) 7.16.110 Ambulance operator — Ambulette license not required when. A licensed ambulance operator may provide service rendered by an ambulette operator without the necessity of an additional license. (Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1019, 1951.) 7.16.120 Ambulette operator — Prohibited acts. No ambulette operator shall permit the operation of any ambulette in any manner contrary to the provisions of this title o197ny rude or regulation adopted thereto. (Ord. 11806 § 1 (part), 5860 Ch. 4 § 1021.2, 1951.) 7.16.125 Fines for operating an ambulance in Los Angeles County without an ambulance operator's license. A. Any person who provides ambulance services without an ambulance operator's license shall be fined $1,000.00 per occurrence. B. Before such a fine shall be imposed, the director of the department of health services shall give written notice to the ambulance operator of the intention to impose the fine. Said notice shall: 1. Specify the occurrences for which the fine (s) are to e imposed; 2. St foth a or elessrthan sevenaringcounty working date of not rdays after the date workinge than 15 county days n of delivery of the notice to the licensee; 3. Specify the date, time, and place of the hearing; 4. Be served on the licensee either by delivery to its principal place of business or to its designated agent for service of such notices, if any. C. At the hearing, the director of the as he burden of proving the occurrence(s) n f fowhicht services h a fine should be imposed. D. Hearings conducted pursuant to this section shall be conducted before a hearing officer designated by the director. At the conclusion of the said hearing, the hearing officer shall nce and expeditiously nd nprepare a concluswritten sumfory ons deratioof the ne by tthe proposed gs director. E. The director of the department of health services shall issue a written decision within 15 days after conclusion of the hearing. The fines provisions of this section supersede those of Section ct to ambulance operator licensing. 7.04.360 of this code with respe (Ord. 88-0181 § 18, 1988.) 7.16.130 Licensing for private or nonprofit hospitals' or physicians' ambulances. A. The department of health services shall not issue an ambulance operator's license to any privately owned emergency hospital, any privately owned urgent care center, or any private hospital, nonprofit hospital, or physician group. B. Provided, however, that the department of health services may make individual exceptions to this limitation if a waiver of the provision is requested. Granting of a request for waiver would be based on a finding that the public convenience and necessity requires issuance of the ambulance operator's license, pursuant to Section 7.16.080 of this chapter. (Ord. 88-0181 §1978 1988:0 5860 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part) Ch. 4 § 1021.1, 1951.) 7.16.140 Driver's and attendant's certificates — Required. A. Every ambulance driver shall possess a valid California Ambulance Driver's Certificate. B. Every ambulance driver and every ambulance attendant shall possess a valid Emergency Medical Technician (EMT) IA or EMT -P (Paramedic) certificate. (Ord. 91-0002 § 7, 1991: Ord. 88-0181 § 20, 1988: Ord. 83-0017 § 3 (part) , 1983: Ord. 11806 § 1 (part) , 1978: Ord. 5860 Ch. 4 § 1021.1, 1951.) 7.16.150 Driver's and attendant's license — Exceptions for certain attendants. Any person who is licensed by the state of California as a physician or registered nurse employed as an ambulance attendant shall not be required to have Emergency Medical Technician certification. (Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1006.1, 1951.) 7.16.160 Driver's and attendant's certificates — Carrying for inspection. A. Every ambulance driver and every ambulance attendant shall carry during ambulance service working hours the following documents. Ambulance drivers and attendants shall produce such documents for inspection upon request to the director of the department of health services or his or her designee. 1. Current California driver's license (driver); 2. Current California ambulance driver's license (driver); 3. Current California medical examination report (DL -51) (driver); 4. Current state of California Emergency Medical Technician- 1(EMT-1) certification card or current Emergency Medical Technician -Paramedic (EMT -P) license (both driver and attendant); 5. Current Emergency Medical Technician -P (EMT -P) Los Angeles County accreditation certification card — EMT -P's only (both driver and attendant) Failure to provide current licenses and certifications to a local EMS agency representative upon request shall result in a citation issued to the operator (via the employee). The operator shall also be notified by telephone. The employee shall be removed from service until he or she has all current licenses and certifications in his or her possession. The operator or the employee shall provide documentation of the employee's current certifications to the EMS agency within five days of the issuance date of the citation. B. Every ambulance operator shall be responsible for promulgating and enforcing employee rules to ensure compliance with this section. An ambulance operator failing to promulgate or to enforce employee rules hereunder shall be subject to appropriate penalties and fines defined in Chapter 7.04. (Ord. 96-0067 § 12, 1996: Ord. 91-0002 § 8, 1991: Ord. 88-0181 § 21, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1007, 1951.) 7.16.170 Ambulance — Both driver and attendant required. No ambulance operator, ambulance driver, or ambulance attendant shall transport any sick, injured, convalescent, infirm, or otherwise incapacitated person in any ambulance unless there is present in such ambulance an ambulance driver and an ambulance attendant who are appropriately licensed and certified in § 9, dance with 1991: Ord. the 83-001171 §e 3ents of (part) Section Ord 11806(0§ dl (part) 2 § 9, 1978: Ord. 5860 Ch. 4 § 1007.1, 1951.) 7.16.180 Insurance. A. Every applicant for an ambulance operator's license shall obtain and maintain in full force and effect liability insurance, including, but not limited to, comprehensive general liability and comprehensive auto liability, each with a combined single limit of al not less than $1,000,000.00 per occurrence, and p liability, with a limit of not less than $1, 000,000.00 per claim. Such insurance shall be primary to and not contributing with any other insurance covering or maintained by the county. The general and auto insurance policies shall name the county of Los Angeles as an additional insured. A deductible greater than $5,000.00 -per occurrence may be allowed with the approval of the county risk manager. Such insurance shall be provided by insurer(s) satisfactory to the county risk manager. Evidence of such insurance shall be attached to the application and shall provide that the local EMS agency is to be given written notice at least 30 days in advance of any modification or termination of any such insurance. B. The minimum limits and forms of coverage of such liability insurance shall be subject to review and adjustment by the county risk manager at the county's sole option. (Ord. 96-0067 § 13, 1996: 1983: 8Ord18 83§ 0017 22, 1§ 3 : (Pad ) , 1983: Ord 1 806. § Ord. (part) 011978 : Ord. 5860 Ch. 4 § 1011, 1951.) 7.16.190 Insurance — Indemnification. As a condition of the license, the licensee agrees to indemnify, defend, and save harmless the county of Los Angeles, its agents, officers, and employees from and against any and all liability, expenses, including defense costs and legal fees, and claims for damages of any nature whatsoever, including but not limited to, bodily injury, death, personal injury, or property damages arising from or connected with the licensee's activities. Such indemnification shall not apply to claims for damages arising from acts or omissions of other contractors, its subcontractors, its agents, officers, and employees. (Ord. 88 -Da , r§ 23, 1988: 05860 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (pt) Ch. 4 § 1011, 1951.) 7.16.200 Workers' Compensation insurance required. The department of health services shall not grant any ambulance operator's license unless the applicant files with the department of health services a policy of Workers' Compensation insurance or a certificate of consent to self -insure issued by the State Director of Industrial Relations, applicable to all employees of the applicant. The licensee shall thereafter maintain of full force and effect such coverage during the term rovided Certificates such copies evidencing such coverage shall be p to and maintained by the department of healiven written nth services oticeat provide that the local EMS agency i to be g least 30 days in advance 0 57 mo such r88e0181a§124,o1988y such insurance. (Ord. , Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (Part)1978: Ord. 5860 Ch. 4 § 1012, 1951.) 7.16.210 Ambulance — Mechanical requirements. The director of the department of health or issue orices his hambulance duly authorized designee shall not g lication vehicle license for any which defined the in ti the time of Pldate the is more than eight years old asrovided that the date is not vehicle was first put into service, p greater than one year from the date of its manufacture. However, the director of the department of health services or his to or her duly authorized age dsignee the eight-year-oldg mitationawherae ke the pub lindivuacconveniencesand necessity would be served, provided that the vehicle meets all 15, other inspection requirements for licensure. (Ord. t 6-1983:§Ord. 1996: Ord. 88-0181 (part), 85:, Ord. 5860 Cha 4 0§ 71014, (part), 11951. ) 11806 § 1 (P 7.16.215 Ambulance — Design requirements. A. Ambulance design, equipment, and ancillary equipment shall meet CHP and other local equipment and feature specifications. B. The patient compartment of an ambulance shall, at a minimum, have: 1. An interior height from floor to ceiling of not less than 60 inches;ad bench to the frame 2. Aisle width from the edge of the squad of the cot of not less than 11 inches; 3. Interior patient length (measured at floor level) of not less than 116 inches; and 4. A rear loading doorway vertical clearance of not less than 46 inches. C. Interior storage configuration shall operator's be at the discretion. D. Provided, however, that the director the makeelindividual health services or his or her designee may exceptions to these limitations if a waiver is requested. Graublic of a request for waive require°sbissuance f the ambulance on a thatvehicle convenience and safety license. (Ord. 96-0067 § 16, 1996.) 7.16.220 Ambulance — Inspection prerequisite to license issuance. nt of health services shall not issue The director of the departme any ambulance license until it has verified with the California t it Highway Patrol that the ambulance has been inspected and artment complies with all of the safety regulations of the State Dep of Motor Vehicles and of the California Highway Patrol. The director of the department of health services shall further assure that the ambulance meets all pertinent requirements imposed by this title before issuing a license for the vehicle. (Ord. 88a Ol)81 §9768, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (pt Ord. 5860 Ch. 4 § 1015, 1951.) 7.16.225 Ambulance — Inspection of medical equipment and supplies. The director of the department of health services or his/her designee (s) shall have the right, at any time, to conduct vehicular inspections of any and all ambulances operated by any licensed ambulance operator to determine whether proper and sufficient medical equipment and medical supplies exist for the level of emergency care provided by the licensed ambulance operator. (Ord. 88-0181 § 27, 1988.) 7.16.240 Vehicle — Odometer test. Every ambulance operator making any charges based on mileage shall have the odometer of each ambulance tested and certified annually by the department of agricultural commissioner/weights and measures in accordance with the procedures of that department as defined in county code Chapter 2.40. In the event that the department of agricultural commissioner/weights and measures does not have the testing equipment available at the time an operator applies for a new or replacement vehicle license, operator shall register the vehicle with the department of agricultural commissioner/weights and measures and may obtain a temporary operating authorization from the local EMS agency pending testing by that department. The operator must, however, provide the local EMS agency with a copy of the device registration certificate issued for that vehicle and a certificate of accuracy from a state certified testing agency. Final license approval will be held pending testing and certification by the department of agricultural commissioner/weights and measures. For renewal licenses, the operator shall have the odometer tested by the department of agricultural commissioner/weights and measures. A copy of the current paid device registration certificate shall be submitted at the time of license renewal. Ambulance operators licensed by the county, whose primary location is outside of Los Angeles County, must comply with the odometer testing requirements of the county of origin, and must provide the local EMS agency with a current copy of that county's certification at time of application for a new ambulance vehicle license, replacement vehicle status, or ambulance license renewal. If the county of origin does not require odometer testing by county, the ambulance operator shall provide a copy of certificate from a state certified agency documenting the accuracy of each vehicle odometer. Special events only operators, who do not charge for mileage, are exempt from the odometer testing requirement. (Ord. 96-0067 § 17, 1996: Ord. 88-OlBl § 29, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1018, 1951.) 7.16.280 Rate schedule for ambulances. A. An ambulance operator shall charge no more than the following rates for one patient: 1. Response to call with equipment and personnel at an advanced life support (ALS) level, $474.75; 2. Response to call with equipment and personnel at a basic life support (BLS) level, $282.25; 3. Code 3 used during response or transport, per incident, $76.25; 4. Code 2 used during response or transport, per incident, $30.25; 5. Mileage Rate. Each mile or fraction thereof, $11.25; 6. Waiting Time. For each 15 -minute period or fraction thereof after the first 15 minutes of waiting time at the request of the person hiring the ambulance, $30.25; 7. Standby Time. The base rate for the prescribed level of service and, in addition, for each 15 -minute period or fraction thereof after the first 15 minutes of standby time, $30.25. B. This section does not apply to a contract between the ambulance operator and the county where different rates or payment mechanisms are specified. (Ord. 94-0038 § 1, 1994: Ord. 91-0071 § 2, 1991: Ord. 90-0088 § 1, 1990: Ord. 89-0092 § 2, 1989: Ord. 88-0170 § 1, 1988: Ord. 87-0131U § 1, 1987: Ord. 86-0111 § 1, 1986: Ord. 85-0171 § 1, 1985: Ord. 85-0120U § 1, 1985: Ord. 83-0201 § 3, 1983: Ord. 83-0017 § 3 (part), 1983: Ord. 82-0105 § 1, 1982: Ord. 12077 § 1 (part), 1980: Ord. 11993 § 1, 1979; Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1008, 1951.) Editor's note: Fee changes in this section were made by the director of health services due to increases in the Consumer Price Index and are effective July 1, 1997. 7.16.290 Rates for multiple loads. A. For multiple loads from the same point of origin to the same destination, an ambulance operator shall charge one-half of the base rate and one-half of the mileage rate for each additional patient. The total charges shall then be divided equally among the patients. B. For multiple loads with either different points of origin or destinations, an ambulance operator shall charge one-half the base rate and one-half the mileage rate for each additional patient. The total charges shall be computed and proportionately prorated among the patients. C. This section does not apply to a contract between an ambulance operator and the county where different rates or payment mechanisms are specified. (Ord. 88-0170 § 2, 1988: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1009, 1951.) 7.16.310 Special charges.* An ambulance operator shall charge no more than the following rates for special ancillary services: A. Requests for service after 7:00 p.m. and before 7:00 a.m. of the next day will be subject to an additional maximum charge of $49.50;** B. Persons requiring oxygen shall be subject to an additional maximum charge per tank or fraction thereof' 25$38.00;** C. Backboard, splints, KED $ D. Traction splints $52.00; E. Transport — non -company staff — medical personnel — first one-half hour $18.50; F. Neonatal transport $111.25; G. Ice packs $15.75; H. Bandages/dressing $15.75; I. Oxygen cannula/mask $15.75; J. Cervical collar $26.00; K. Obstetrical kit $28.25; L. Burn Cit $28.25; M. Nurse critical care transport $132.50 per hour; N. Volume ventilator $100.00; O. Respiratory therapist for the first three hours $150.00; and $75.00 per hour after the first three hours; P. Pulse oximeter $50.0 $50.00; Q. Infusion pump (per line) $ R. Helicopter support response: An operator may charge all service and supply charges that would apply if the call was a land-based response; and S. Where other special services are requested or needed by any patient or authorized representative thereof, a reasonable charge commensurate with the cost of furnishing such special service may be made, provided that the ambulance operator shall file with the director of the department of health services a schedule of each special service proposed and the charge therefor, which charge shall be effective unless modified, restricted, or denied by the director of the department of health services. Special services are defined as services provided to a patient that are unique and individual to a specific patient's needs, and are performed on a limited basis. Charges for special services provided to patients that are new services, but will become an industry standard, must be reviewed and a rate commensurate with the service developed prior to ambulance operators charging such rate to the general public. Such rates shall not be charged to patients until approved by the board. This section does not apply to a contract between an ambulance operator and the county where different rates or payment mechanisms are specified. (Ord. 96-0067 § 18, 1996: Ord. 94-0038 § 2, 1994: Ord. 91-0071 § 3, 1991: Ord. 90-0088 § 21 1990: Ord. 89-0092 § 3, 1989: Ord. 88-0181 § 33, 1988; Ord. 88-0170 § 3, 1988: Ord. 87-0131U § 2, 1987: Ord. 86-0111 § 2, 1986: Ord. 85-0120U § 2, 1985: Ord. 83-0201 § 4, 1983: Ord. 83-0017 § 3(part), 1983: Ord. 82-0105 § 3, 1982: Ord. 12077 § 1 (part) , 1980: Ord. 11806 § 1 (part), 1978: Ord. 5860 Ch. 4 § 1010, 1951.) * Editor's note: Fee changes in this section, subsections A through M, were made by the director of health services and are effective January 1, 1997. ** Editor's note: Fee changes were made by the director of health services due to increases in the Consumer Price Index and are effective July 1, 1997- 7.16.330 Total charges computation. The total charges shall be the sum of the appropriate base rate plus the mileage rate applied to the distance actually traveled, plus the time rate applied to requested waiting or standby time, plus any special charges which apply. Ambulance op eratwho choose to use computer-based mileage calculations to provide consistency in mileage billing in lieu of the distance recorded by the ambulance vehicle driver, shall request authorization from the local EMS agency prior to implementation of such a program. As part of the authorization process, the operator shall provide the local EMS agency with a quality assurance program that details the operator's plan for periodic reviews of both the computer mileage assisted calculations and the data entry process to insure that the patient is not overcharged. The local EMS agency will approve or reject use of a computer-based mileage calculation program within 30 days of receipt of a request for approval. All rates, including computer-based mileage charges, are to be computed from the time the ambulance arrives for hire until the ambulance is discharged by the patient or his or her authorized representative. (Ord. 96-0067 § 20, 1996: Ord. 83-0017 § 3 (part), 1983: Ord. 11806 § 1 (p 1978: Ord. 5860 Ch. 4 § 1025, 1951.) 7.16.340 Modification of rates. The maximum rates chargeable to the general public as set forth in Sections 7.16.280 and 7.16.310 of this chapter shall be adjusted effective July 1, 1992, and on July 1st of each year thereafter, to reflect changes in the value of the dollar. For each of the one-year periods respectively beginning July 1, 1992 and July 1, 1993, such adjustments shall be made by multiplying the base amounts by the percentage change in the transportation portion of the Consumer Price Index for All Urban Consumers, Western Region, as compiled and reported by the Bureau of Labor Statistics for the 12 -month period ending with the last day of the prior month of February. Beginning July 1, 1994, and on each July ystth f base such adjustments shall be determined bymultiplying the amounts by the average of the percentage changes of the transportation portion and of the medical portion of the Consumer Price Index for all Urban Consumers, western Region, as compiled and reported by the Bureau of Labor Statistics for the 12 -month period ending with the last day of the prior month of February. The result so determined shall be rounded to the nearest $0.25 and added or subtracted, as appropriate, to the rate. The director of the department of health services shall initiate implementation of these rate changes by notifying in writing each licensed private ambulance operator in Los Angeles County thereof, and any other individual or agency requesting such notification from the director. Such notice shall be sent by first class mail no later than June 15th of the prior rate period. (Ord. 94-0038 § 3, 1994: Ord. 91-0071 § 4, 1991: Ord. 888-01701974, 19 8.5860 Ch. 40§110173 (part), 1983: Ord. 11806 § 1 (p 1951.) 7.16.341 Periodic base rate review. The maximum base rates for ALS and BLS services, as reflected in Section 7.16.280, shall be reviewed in accordance with the following procedures, and adjusted, if appropriate, effective first on January 1, 1997, and later, also if appropriate, on January 1st of every second year thereafter. On or about July 1st of the year prior to the January 1st adjustment date, the director of the department of health services shall review the ALS and BLS ambulance rates of all other counties in California to determine the average rates for these services in effect for these counties as of the review date. If the Los Angeles County rates are equal to or above 85 percent of this average, no adjustment to the Los Angeles County rates will be made under this provision. If one or both of the Los Angeles County rates are less than the average, then an appropriate adjustment to the rate or rates shall be made to bring it (them) to 85 percent of the average. Any required adjustment shall be rounded to the nearest $0.25. The director of the department of health services shall initiate implementation of these rate adjustments by notifying in writing each licensed private ambulance operator in Los Angeles County thereof, and any other individual or agency who has requested such notification from the director. Such notice shall be sent by first class mail no later than December 15th of the prior rate period. Nothing herein is intended to prevent licensed ambulance operators from demonstrating that ALS and BLS rates in Los Angeles County fail to provide operators with a reasonable rate of return on their investment. A licensed operator at any time may submit to the director of the department of health services its cost and revenue data, and other pertinent documentation which the director may require for this purpose. If this information evidences to the director's satisfaction that the ALS rate or BLS rate, or both, fail to provide the operator with a reasonable rate of return, the director shall propose a different base rate structure to the board of supervisors for consideration. (Ord. 94-0038 § 4, 1994.) 7.16.345 Ambulance response times. Licensed ambulance operators shall meet in 90 percent or more of all ambulance runs during any calendar quarter the maximum response times defined in Section 7.16.050 of this chapter. The director of the department of health services may waive in writing one or more of these response time requirements for any operator for a prescribed period. In determining whether to grant any such waiver, the director must find that one or more of the following geographical or other special or unusual conditions for the area for which the waiver is sought prevented the operator from satisfying the response time requirement(s): A. Physical isolation of the area; B. Topographical conditions; C. Road conditions; D. Adverse weather conditions. (Ord. 88-0181 § 34, 1988.) COUNTY OF LOS ANGELES GENERAL PUBLIC AMBULANCE RATES EFFECTIVE JULY 1, 1999 Section 7.16.280 Rate Schedule For Ambulances A. An ambulance operator shall charge no more than the following rates for one patient: 1. Response to call with equipment and personnel $482.75 at an advanced life support (ALS) level, 2. Response to call with equipment and personnel $295.50 at a basic life support (BLS) level, 3. Code 3 used during response or transport $ 77.50 per incident 4. Code 2 used during response or transport $ 30.75 per incident 5. Mileage Rate. Each mile or fraction thereof, $ 11.25 6. Waiting Time. For each 15 minute period or fraction thereof after the first 15 minutes of waiting time at the request of the person $ 30.75 hiring the ambulance 7. Standby Time. The base rate for the pre- scribed level of service and, in addition, for each 15 minute period or fraction thereof after $ 30.75 the first 15 minutes of standby time, B. This section does not apply to a contract between the ambulance operator and the County where different rates or payment mechanisms are specified. Section 7.16.310 Special Charges An ambulance operator shall charge no more than the following rates for special ancillary services: A. Request for service after 7:00 p.m. and before 7:00 a.m. of the next day will be $ 50.50; subject to an additional maximum charge of B. Persons requiring oxygen shall be subject to an additional maximum charge per tank 38.50; or fraction thereof of $ 52.50; P. Pulse Oximeter $ 52.50; Q. Infusion Pump (per line) R. Helicopter support response: an operator may charge all service and supply charges that would apply if the call was a land-based response; and S. Where other special services are requested cost of furnishing such special service representative thereof, a reasonable charge commensurate with the may be made, provided that the ambulance operator shall file with a therefor which charge shall be effective e director of the department of health services a schedule of each special service proposed and the charge unless modified, restricted, or denied by the director of the department health a specific patient's needs,iand are defined as services provided to a patient that are unique and individual to are performed on a limited basis. 2 $ 30.50; C. Backboard, splints, KED $ 54.50; D. Traction Splints E. Transport - non company staff medical personnel $ 19.50; - first one-half hour $116.00; F. Neonatal Transport $.16.50; G. Ice packs $ 16.50; H. Bandages, dressings $ 16.50; 1. Oxygen cannula/mask $ 27.25; J. Cervical Collar $ 29.50; K. Obstetrical kit $ 29.50; L. Burn kit $138.50 M. Nurse critical care transport per hour; $104.50: N. Volume Ventilator $157.00; O. Respiratory Therapist for the first three hours and $78.25 per hour after the first three hours $ 52.50; P. Pulse Oximeter $ 52.50; Q. Infusion Pump (per line) R. Helicopter support response: an operator may charge all service and supply charges that would apply if the call was a land-based response; and S. Where other special services are requested cost of furnishing such special service representative thereof, a reasonable charge commensurate with the may be made, provided that the ambulance operator shall file with a therefor which charge shall be effective e director of the department of health services a schedule of each special service proposed and the charge unless modified, restricted, or denied by the director of the department health a specific patient's needs,iand are defined as services provided to a patient that are unique and individual to are performed on a limited basis. 2 Charges for special services provided to patients that are new services, but will become an industry standard, must be reviewed and a rate commensurate Suchh the service rates shall not be charged torto patientulance unt 1 approved operators charging such rate to the g p by the board. This section does not apply to a contract between an ambulance operator and the County where different rates or payment mechanisms are specified. Section 7.16.340 Modification of Rates. The maximum rates chargeable to the general public as set forth in Sections 7.16.280 and 7.16.3 10 of this chapter shall be adjusted effective July 1, 1992, and on July 1st of each year thereafter, to reflect changes in the value of the dollar. For each of the one year periods respectively beginning July 1, 1992 and July 1, 1993 such adjustments shall be made by multiplying the base amounts by the percentage change in the transportation portion of the Consumer Price Index for All Urban Consumers, Western Region, as compiled and reported by the Bureau of Labor Statistics for the 12 -month period ending with the last day of the prior month of February. Beginning July 1, 1994, and on each July 1 thereafter, such adjustments shall be determined by multiplying the base amounts by the average of the percentage changes of the transportation portion and of the medical portion of the Consumer Price Index for All Urban Consumers, Western Region, as compiled and reported by the Bureau of Labor Statistics for the 12 -month period ending with the last day of the prior month of February. The result so determined shall be rounded to nearest $0.25 and added or subtracted, as appropriate, to the rate. The director of the department of health services shall initiate implementation of these rate changes by notifying in writing each licensed private ambulance operator in Los Angeles County thereof, and any other individual or agency requesting such notification from the director. Such notice shall be sent by first class mail no later than June 15 of the prior rate period. 7.16.341 Periodic Base Rate Review. The maximum base rates for ALS and BLS services, as reflected in Section 7.16.280, shall be reviewed in accordance with the following procedures, and adjusted, if appropriate, effective first on January 1, 1997, and later, also if appropriate, on January 1 of every second year thereafter. On or about July 1 of the year prior to the January 1 adjustment date, the director of the department of health services shall review the ALS and BLS ambulance rates of all other counties in California to determine the average rates for these services in effect for these counties as of the review date. If the Los Angeles County rates are equal to or above 85% of this average, no adjustment to the Los Angeles County Code rates will be made under this provision. �r rates shall be madeth of the Los les County rates are to bring it (them) t 185% of han the average, then an appropriate adjustment t the rate o the average. Any required adjustment shall be rounded to the nearest $0.25. The director of the department of health services shall initiate implementation of these rate adjustments by notifying in writing each licensed private ambulance recgoreSSuch not notice shall be sent by first y thereof, and any other individual or agency who has requested such notification from the di class mail no later than December 15 of the prior rate period. Nothing herein is intended to prevent licensed ambulance operators from demonstrating that ALS and BLS rates in Los Angeles County fail to provide operators with a reasonable rate of return on their investment. A licensed operator at any time may submit to the director of the department of health services its cost and revenue data, and other pertinent documentation which the director may require for this purpose. If this information evidences to the director's satisfaction that the ALS rate or BLS rate, or both, fail to provide the operator with a reasonable rate of return, the director shall propose a different base rate structure to the board of supervisors for consideration. Rates effective 07/01/99 -.75% sh 4 November 8, 1999 Mike Jenkins, Esq. Richards, Watson & Gershon 333 S. Hope Street, 38th Floor Los Angeles, CA 90071-1469 Re: Diamond Bar City Code relating to Ambulance Licensing Dear Mike: As mentioned in my phone conversation with you earlier, the City has discovered that the entire Business License section pertaining to ambulances was removed prior to codification of our Code. As you know, the City adopted the Los Angeles County Code in its entirety as it existed on April 18, 1989. The ambulance section was contained within the County's Code at that time. Regardless, we need to re-establish this section of our Code as soon as is practicable. The City has received materials from the County as to the ambulance section as it exists today and staff has scanned it into MSWord. Section numbering has been changed to fit into the City's current Code structure and "City of Diamond Bar" has been substituted for "County of Los Angeles" wherever it seemed reasonable. "Board" has also been changed to "City Council." Enclosed is a copy of our draft Ordinance to add this Chapter to our Code along with a copy of the material sent by the County Department of Health Services for your review. The matter is tentatively scheduled for the City Council agenda of December 21st. Thanks for your assistance. Sincerely, Lynda Burgess, CMC/AAE City Clerk Enclosures (2) Cc: City Manager ORDINANCE NO. XX(1999) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADDING A NEW CHAPTER 5.09 TO THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED, PERTAINING TO AMBULANCES AND AMBULETTES. THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Article 5, Chapter 09 of the Diamond Bar Municipal Code is hereby added to read as follows: "AMBULANCES 5.09.010 Definitions. 5.09.020 Rules and regulations. 5.09.030 Licenses - Required. 5.09.040 Vehicle license - Other documentation _Required. 5.09.041 License exemptions. 5.09.042 Waiver by director of licensure conditions under specified circumstances. 5.09.050 Ambulance operator license --Application. 5.09.051 Ambulance operator license required -Special events. 5.09.060 Ambulance operator - Hearing required. 5.09.070 Licenses - Application referred for review - Ambulance operator. 5.09.080 Ambulance operator license - Finding of necessity. 5.09.085 Ambulance operator _Access to books and records. 5.09.090 Ambulance operator - Service requirements. 5.09.100 Ambulance operator - Prohibited acts. 5.09.105 License probation, suspension, or revocation. 5.09.110 Ambulance operator - Ambulette license not required when. 5.09.120 Ambulette operator - Prohibited acts. 5.09.125 Fines for operating an ambulance in Los Angeles County without an ambulance operator's license. 5.09.130 Licensing for private or nonprofit hospitals' or physicians' ambulances. 5.09.140 Driver's and attendant's certificates -Required. 5.09.150 Driver's and attendant's license - Exceptions for certain attendants. 5.09.160 Driver's and attendant's certificates - Carrying for inspection. 5.09.170 Ambulance - Both driver and attendant required. 5.09.180 Insurance. 5.09.190 Insurance - Indemnification. 5.09.200 Workers' Compensation insurance required. 5.09.210 Ambulance - Mechanical requirements. 5.09.215 Ambulance - Design requirements. 5.09.220 Ambulance - Inspection prerequisite to license issuance. 5.09.225 Ambulance - Inspection of medical equipment and supplies. U 5.09.240 Vehicle - Odometer test. 5.09.280 Rate schedule for ambulances. 5.09.290 Rates for multiple loads. 5.09.310 Special charges.* 5.09.330 Total charges computation. 5.09.340 Modification of rates. 5.09.345 Ambulance response times. 5.09.10 Definitions. For the purpose of this chapter, the shall have the following meanings, unless the particular section. 'Ambulance" means a motor vehicle specially constructed, modified, equipped, or arranged for the purpose of transporting sick, injured, convalescent, infirm, or otherwisenc p ci ated persons, authorized by the state as an emergency in emergency used, or having the potential for being used, service to the public. A helicopter or air ambulance is not a motor vehicle for the purpose of this chapter. following words and phrases expressly defined otherwise in A. B. 'Ambulance attendant" means any person other than the ambulance driver who is employed to accompany an ambulance driver while transporting any person needing medical attention or services. C. 'Ambulance driver" means any person who drives an ambulance in which is transported any person needing medical attention or services. D. 'Ambulance operator means any person who for any monetary or other considerations or moresan ambulancesent to one orny morether personsunneeding transports in one o medical attention or services. E. 'Critical care transport" or 'critical care transport provider" means any transport or person who transports a patient from one health care facility, trauma center, or acute care facility to another where the skill level required in the care of that patient during transport exceeds the basic life-support, Emergency Medical Technician 1(EMT-1) level and scope of training. F. 'Local EMS agency" means the County of Los Angeles Department of as the local MS Health Servicesursuant� to Health lby the and Safety Council CodeSections 1797, e agency. p t. seq. G. 'Emergency call" means a request for an ambulance where an individual has a need for immediate medical attention, o where the potential for such need is perceived by emergency medical personnel or a public safety agency. H. 'Nonemergency call" means a request for the transport of a 5 09 020 Rules and regulations. The Department of Health Services, in consultation with any other department, agency or body which the City Council designates, may establish and adopt such rules and regulations on the type of ambulance, the type of equipment used, the condition of vehicles, the allowable special charge rates, and any other aspects of ambulance operations, which the director of the Department of Health Services finds is necessary for the preservation of the health and safety of the patients of any ambulance operator and those using the highways. 5 09 30 Licenses - Required: Every ambulance operator shall first procure a license and pay an annual license fee in the amount set forth in Section of this code under the appropriate heading. 5 09 40 Vehicle license - Other documentation - Required. Every ambulance used for transporting any person needing medical attention or services, which person entered or was placed in such ambulance at any location in the incorporated area of the City of Diamond Bar for emergency medical attention or emergency services as a result of a 9-1-1 response services, shall have and conspicuously A stretcher patient to or from a medical facility in nor a licensed a critical ambulance and which is neither an emergency call care transport. I. "Ambulance services" means the transportation of any person for monetary or other consideration in an ambulance. J. "Code 2" means a request for ambulance transport which more is urgent than one and is nonemergency and which cannot be scheduled hour in advance. K. "Code 3" means the authorized use of red lights and siren during a response or transport. L. "Health care provider" means any physician, physician's at the direction of assistant, nurse, or anyone lawfully acting any such person. M. "Response time" means the interval of time between information have been the moment obtained by the basic items of dispatched to the moment the operator's ambulance arrives at an operator the scene of pickup. Response time for nonemergency or scheduled time of the calls, or both, shall be within 90 minuteso fthe call or the scheduled pickup, whichever app . N. "Special events" means any situation where a previously more announced event or activity creates a need to have one or harm to ambulances present because of risks of physical or activity, or to others in participants in the event attendance there, or to both such groups. 5 09 020 Rules and regulations. The Department of Health Services, in consultation with any other department, agency or body which the City Council designates, may establish and adopt such rules and regulations on the type of ambulance, the type of equipment used, the condition of vehicles, the allowable special charge rates, and any other aspects of ambulance operations, which the director of the Department of Health Services finds is necessary for the preservation of the health and safety of the patients of any ambulance operator and those using the highways. 5 09 30 Licenses - Required: Every ambulance operator shall first procure a license and pay an annual license fee in the amount set forth in Section of this code under the appropriate heading. 5 09 40 Vehicle license - Other documentation - Required. Every ambulance used for transporting any person needing medical attention or services, which person entered or was placed in such ambulance at any location in the incorporated area of the City of Diamond Bar for emergency medical attention or emergency services as a result of a 9-1-1 response services, shall have and conspicuously A display on the left rear portion of such vehicle a county seal issued by the local EMS agency. Ambulance vehicles are also required to carry the following documents: A. Original or facsimile of California Department of Motor Vehicles Registration; B. Insurance identification card; C. Original or facsimile of county business license or temporary authorization; D. Copy of California Highway Patrol (CHP) inspection sheet; and E: Original CHP ambulance identification certificate. For new fleet vehicles, a copy of the CHP inspection sheet shall serve as the temporary operating authorization for 30 days following the date of inspection by the CHP. Failure to provide current vehicle documentation upon request to local EMS agency representatives shall result in the ambulance immediately being taken out of service at the conclusion of the call until such time as current documentation is placed in the ambulance. Company shall provide documentation of current information to the local EMS agency no later than 5:00 p.m. the next business day. Critical care transport vehicles, staffed at the paramedic (EMT -P) advanced life support level and which pick up patients at any location in the City of Diamond Bar, must have a county license and otherwise meet the requirements of this section. 5.09.41 License exemptions. No ambulance operator and no ambulance vehicle license is required where the ambulance operator is a governmental agency. 5.09.042 Waiver by director of licensure conditions under specified_ circumstances. The director of the Department of Health Services may waive in writing any one or more of the licensure procedures or conditions defined in Sections 5.09.020, 5.09.050, 5.09.060, 5.09.070, and 5.09.080, and grant a license to an ambulance operator, if the director finds that adherence to such procedure(s) or condition(s) will either prevent or delay the securing by the City of cost-effective and efficient emergency ambulance services which the director has determined are immediately needed to serve City residents. As a requirement to the waiver of any such procedure or condition, however, either a City contract for the provision of emergency ambulance services to City residents must be executed by the operator and by the Council or the director must find that the ambulance operator provides special events services only. 5.09.50 Ambulance operator license - -Application. Every application for an ambulance operator's license shall be signed by the applicant and filed with the local EMS agency. In addition to the requirements of Section 7.06.020 of this title, the application shall contain the following information: A. Evidence of Applicant's Financial Capability. 1. Financial statements: current and pro forma profit and loss statements, depreciation schedule, and current balance sheet. The depreciation schedule shall include a list of vehicles to be used. The balance sheet shall show evidence that the applicant has sufficient liquid assets to sustain the operation during a start-up period of at least six months. 2. Data shall be submitted showing the estimated average cost of operating one trip and the number of trips per day a vehicle must be run to be profitable; the costs per trip should be itemized. The use of break -even -type formulas may be used to show the economic feasibility of the proposed operation; B. Evidence from the applicant that the person(s) holding licenses for the operation of the type of vehicle and in the area for which application is being made are inadequately serving the public. Except as expressly provided below, this evidence shall include written statements or other evidence of either inadequate response times or inadequate care by existing providers. For purposes of demonstrating that the response times or care of existing providers are inadequate, the applicant may rely on facts provided by the local EMS agency to the extent the local EMS agency chooses to disclose such facts. In the event that the number of current county -licensed ambulance operators, excluding ambulance operators approved to provide special event services only, is nine or less, an applicant may, in lieu of demonstrating either inadequate response times or inadequate care by existing operators, furnish information showing only how the applicant's operations will enhance the level of service to the community. For the sole purpose of calculating the number of current county -licensed ambulance operators under this subparagraph, two or more corporate ambulance operators whose controlling shares of stock have been acquired by the same person, and which continue to operate under the same individual corporate names as were listed in their county licenses prior to such stock acquisition, shall be considered as one ambulance operator. The applicant, except for those operators providing special events services only, must agree to respond to requests for service within the following county response time standards: 1. Emergency calls: Maximum response times: Urban: all census tracts with a population density of 100 or more persons per square mile; or census tracts and enumeration districts without census tracts which have a population density of 100 or more persons per square mile: eight minutes. Rural: all census tracts with a population density of 10 to 99 persons per square mile; or census tracts and enumeration districts without census tracts which have a population density of 10 to 99 persons per square mile: 20 minutes. Wilderness: census tracts and enumeration districts without census tracts which have a population density of less than 10 persons per square mile: as quickly as possible. In accordance with Section 5.09.345 of this chapter, the director of the Department of Health Services may waive in writing one or more of these response time requirements for any operator for a prescribed period. However, any change in the maximum response times defined in Section 5.09.050 will require a new agreement waiver. 2. Critical care transport and nonemergency calls: Maximum response time: 90 minutes of the time of the call or the scheduled time A of pickup, whichever applies; C. Testimony (written or verbal, or both) presented in support of the application from responsibly positioned people, institutions, or users of the service; D. Evidence that the applicant's company has technically qualified management. This evidence shall include the manager's resume showing type and duration of transportation experience, including at least five years of increasingly responsible experience in the operation or management of a basic life support or advanced life support service; E. Areas within which the applicant proposes to operate; F. The number and type, age, condition, and patient capacity of each ambulance proposed to be operated by the applicant, and a description of the premises which are to serve as the base of operations; G. Kind and amount of automobile liability, public liability, professional liability, Workers' Compensation, and other insurance of the applicant; H. The color scheme and insignia to be used to designate the ambulance(s) of the applicant; I. Evidence concerning applicant's adherence to rules and regulations. 1. Identification of all licenses and franchises held during past 10 years, 2. Disclosure of whether the applicant or the principals of the applicant have ever been investigated by any governmental agency and disclosure of the nature of the investigation, and 3. Disclosure of whether the applicant or the principals of the applicant have ever had licenses revoked or whether any of them has been convicted of any misdemeanor or felony; J. An objective "business plan" or statement of work" demonstrating that the granting of a county license would enhance the current system and level of service in the community; and K. Such further information as either the sheriff or the local EMS agency may require. Neither the local EMS agency nor any applicant for an exclusive emergency ambulance or advanced life support operating area under provisions of Health and Safety Code Sections 1797, et seq., is required to adhere to the procedures defined in this code for application for and granting of any such exclusive operating area, unless the local EMS agency chooses to impose one or more of these procedures as part of the process for selecting a grantee for an exclusive operating area. 5.09-051 Ambulance operator license required - Special events. Every application for an ambulance operator's license for special events services shall be signed by the applicant and filedwith the local EMS agency. In addition to the requirements of Section 5.00.420 of this title, the application shall contain the following information: A. Applicant agrees to provide special events services only; B. Testimony (written or verbal, or both), presented in support of the application from responsibly positioned people, institutions, or users of the service is optional; C. Evidence that the applicant's company has technically qualified management. This evidence shall include the manager's resume showing type and duration of transportation experience, including at least five years of increasingly responsible experience in the operation or management of a basic life support or advanced life support service; D. The number and type, age, condition, and patient capacity of each ambulance proposed to be operated by the applicant, and a description and address of the premises which are to serve as the base of operations; E. Kind and amount of automobile liability, public liability, professional liability, Workers' Compensation, and other insurance of the applicant; F. The color scheme and insignia to be used to designate the ambulance(s) of the applicant; G. Evidence concerning the applicant's adherence to rules and regulations, including the following information: 1. Identification of all licenses and franchises held during the past ten years, 2. Disclosure of whether the applicant or the principals of the applicant have ever been investigated by any governmental agency and disclosure of the nature of the investigation, and 3. Disclosure of whether applicant or the principals of the applicant have ever had licenses revoked or whether they have been convicted of any misdemeanor or felony; and H. Such further information as the local EMS agency may require. Ambulance operators providing services for special events only, and who do not respond to calls from the general public, are exempt from 24- hour availability as a licensing prerequisite. A special events operator shall notify the director of the Department of Health Services or his or her designee, at least seven days prior to providing standby services for any special event in Diamond Bar, of the location and duration of such services. Rates for special events ambulance services shall be determined by agreement between the events promoter and the special event ambulance operator. Rates charged to the general public for special events transport shall not exceed the general public rates specified in Section and Section of this Chapter. 5 09 60 Ambulance operator - Hearing required. A license required of an ambulance operator shall not be granted until the Department of Health Services or other agency designated by the director of that department holds a public hearing, notice of the time and place of which shall be given to the applicant as provided in Section 5.00.1200 of this title. Notice of the time and place of the public hearing shall be sent to all licensed ambulance operators. 5 09 070 Licenses - Application referred for review - Ambulance operator. Every application for an ambulance operator's license shall be referred to the sheriff, the department of health services, the department of agricultural commissioner/weights and measures, and any other officer, department, or body that the board designates. 5 09 80 Ambulance operator license - Finding of necessity. Except as provided by Sections 5.00.580 of this title, the director 4 of the Department of Health Services shall determine whether or not public convenience, safety, and necessity requires the issuance of an ambulance operator's license. To establish public convenience, safety, or necessity for purposes of this section, the applicant shall demonstrate to the satisfaction of the director of the Department of Health Services that it has complied with each of the following requirements: A. The applicant has complied with all provisions of this title. B. The applicant is, under normal conditions, serving or likely to serve the public adequately. C. The applicant has submitted a "business plan" or "'statement of work" which demonstrates that the applicant will provide ambulance services which will enhance the current system and the level of services. D. The applicant is a fit and proper person to have an ambulance operator's license. The requirements of this section shall be inapplicable to the selection process for the award of an exclusive operating area, pursuant to Health and Safety Code Sections 1797, et seq., unless the director of the department of health services chooses to impose one or more of these requirements as part of such selection process. 5.09.85 Ambulance operator - Access to books and records. Every ambulance operator licensee shall provide the director of the Department of Health Services or his designee with reasonable access to the operator's books and records including, but not limited to financial, dispatch, and personnel records, for the purpose of determining whether the operator is in compliance with this chapter and whether the operator's personnel are in compliance with state law and regulations. 5 09 90 Ambulance operator - Service requirements. Every ambulance operator, except an ambulance operator providing special events services only, shall provide emergency ambulance service on a continuous 24 -hour -per -day basis, and shall immediately advise the department of health services, the sheriff, and the Los Angeles County fire department, of any disruption in the availability of such service and the reasons therefor. 5 09 100 Ambulance operator - Prohibited acts. No ambulance operator shall: A. Fail to dispatch an ambulance within a reasonable time in response to an emergency call from a public agency or authorized emergency transportation operator for that geographical area, unless such entity is immediately advised of a delay in responding to a call; B. Fail, neglect, or refuse to disclose to any entity requesting an emergency response that an ambulance is not available, if indeed an ambulance or appropriate staffing therefor is not then available; C. Fail, neglect, or delay to provide prompt transportation of the patient to the most accessible and appropriate medical facility in accordance with state law and with department of health services policies in an emergency case; D. Use a scanner or radio monitoring device for the purposes of responding to an emergency call when not authorized or requested to respond to that call by the appropriate public safety agency; E. Use a red light and siren (i.e., Code 3 operation) for response to calls received as nonemergencies; F. Permit the operation of an ambulance in any manner contrary to the provisions of this title or any rule or regulation adopted pursuant thereto and any section of the California Vehicle Code, Titles 13 and 22 of the California Code of Regulations, and the statutes, rules, and regulations of the medicare and medi-cal programs; G. Perform the services of a paramedic advanced life support, critical care transport provider unless that operator has first been approved as a paramedic advanced life support, critical care transport provider by the local EMS agency; H. Fail to respond to emergency and nonemergency calls within the time parameters set forth in Section 7.16.050 of this chapter, except as may otherwise be specified either in a county contract with the operator or in other sections of this chapter; I. Provide paramedic advanced life support, critical care transport services to any person or institution under any circumstances without a contract with the county for the provision of such services; and J. Respond to any emergency call that would normally be considered an emergency 9-1-1 call for the authorized emergency transportation operator for that geographical area, unless the call is from either a public entity or such authorized emergency transportation operator requesting backup services. If, upon arrival at the scene of pickup in response to a call for nonemergency services, and after assessment of the patient it is determined that a higher level of prehospital care intervention is needed, the appropriate 9-1-1 dispatching agency shall be notified immediately. 5.09.105 License probation, suspension, or revocation. A. The director of the department of health services may place on probation, suspend, or revoke an ambulance operator license for failure by the licensee to comply, and maintain compliance with, or for violation of, any applicable provisions, standards, or requirements of state statute or regulation, of this code, or of any regulations promulgated hereunder. Probation or suspension of a license is not a condition precedent to revocation of a license. B. Before probation, the director of the Department of Health Services shall give written notice to the licensee. Said notice shall: 1. Specify the reasons for which the probation action is to be taken. Such reasons shall include, but are not limited to: a. Violations of this title, b. Failure to make, keep, and provide records required by this section (including records of current CHP inspections), C. Provision of unlicensed vehicles or personnel, and d. Failure to pay required fees; 2. Set forth the term of the probation period not to exceed 120 days; 3. Request a plan of correction for the violation(s) specifying the reasons the action is being taken; and 4. Be served on the licensee, either by delivery to its principal place of business or to its designated agent for service of such notices, if any. A C. Before suspension or revocation, the director of health services shall give written notice to the licensee. Said notice shall: 1. Specify the reasons for which the action is to be taken. Such reasons include, but are not limited to: a. Violations of this section or the California Codes, b. Failure to maintain insurance coverage as defined in Sections 5.09.180 through 5.09.200. C. Failure to maintain Workers' Compensation insurance, d. Repeated and continuous minor violations, e. Conviction of a felony by the licensee, f. Conviction of an offense related to the use, sale, possession, or transportation of narcotics, g. Aiding or abetting an unlicensed or uncertified person to evade the provisions of this title, h. Presenting a threat to public health and safety by using unlicensed or uncertified personnel, i. Failure to provide services as defined in the operator's business plan or statement of work; 2. Set forth a hearing date, of not more than 15 county working days nor less than seven county working days after the date of delivery of the notice to the licensee; 3. Specify the date, time, and place of the hearing; and 4. Be served on the licensee, either by delivery to its principal place of business or to its designated agent for service of such notices, if any. D. If the licensee, subsequent to service of such a probation, suspension, or revocation notice under this section, remedies some or all of the conditions to which the notice refers, the director of the department of health services may rescind the probation, suspension, or revocation at any time. E. At the hearing, the Department of Health Services has the burden of proof and may present evidence as to why such action should be taken and to answer the evidence presented by the licensee. F. The director of the Department of Health Services may reduce the period of time for hearing under a suspension or revocation notice to no less than 24 hours when the director makes written preliminary findings that such action is necessary to protect the public health, safety, and welfare. When, as a result of such an emergency proceeding, a license is suspended or revoked, the licensee may request an additional hearing at which the licensee will have the burden of establishing renewed compliance justifying reinstatement of the license. Such additional hearing will be commenced within five days of the licensee's written request to the director. The request for, and the scheduling of, an additional hearing shall not stay operation of the suspension or revocation order. G. Hearings conducted pursuant to this section shall be conducted before an impartial hearing officer designated by the director of the Department of Health Services who is not an employee of the department. At the conclusion of said hearing, the hearing officer shall expeditiously prepare a written summary of the evidence and proposed findings and conclusions for consideration by the director. H. The director of the Department of Health Services shall issue a written decision within 15 county working days after conclusion of the hearing. Except as may be specifically provided by this section or by other 11 provisions of this title, the hearing and appeal rules and regulations reflected in Chapters 5.00.1110 and 5.00.1610 of this title are applicable to the license suspension or revocation proceedings referenced in this section. 5 09 110 Ambulance operator Ambulette license not required when. A licensed ambulance operator may provide service rendered by an ambulette operator without the necessity of an additional license. 5 09 120 Ambulette operator - Prohibited acts. No ambulette operator shall permit the operation of any ambulette in any manner contrary to the provisions of this title or any rule or regulation adopted thereto. 5.09.125 Fines for operating an ambulance in Los an ambulance operator's license es County without A. Any person who provides ambulance services without an ambulance operator's' license shall be fined $1,000.00 per occurrence. B. Before such a fine shall be imposed, the director of the Department of Health Services shall give written notice to the ambulance operator of the intention to impose the fine. Said notice shall: 1. Specify the occurrences for which the fine(s) are to be imposed; 2. Set forth a hearing date of not more than 15 county working days nor less than seven county working days after the date of delivery of the notice to the licensee; 3. Specify the date, time, and place of the hearing; 4. Be served on the licensee either by delivery to its principal place of business- or to its designated agent for service of such notices, if any. C. At the hearing, the director of the Department of Health Services has the burden of proving the occurrence(s) for which a fine should be imposed. D. Hearings conducted pursuant to this section shall be conducted before a hearing officer designated by the director. At the conclusion of the said hearing, the hearing officer shall expeditiously prepare a written summary of the evidence and proposed findings and conclusions for consideration by the director. E. The director of the Department of Health services shall issue a written decision within 15 days after conclusion of the hearing. 5.09.130 Licensing for ambulances. private or nonprofit hospitals' or physicians' A. The Department of Health Services shall not issue an ambulance operator's license to any privately owned emergency hospital, any privately owned urgent care center, or any private hospital, nonprofit hospital, or physician group. B. Provided, however, that the Department of Health Services may make individual exceptions to this limitation if a waiver of the provision is requested. Granting of a request for waiver would be based on a finding 4 that the public convenience and necessity requires issuance of the ambulance operator's license, pursuant to Section 5.09.080 of this chapter. 5.09.140 Driver's and attendant's certificates - Required. A. Every ambulance driver shall possess a valid California Ambulance Driver's Certificate. B. Every ambulance driver and every ambulance attendant shall possess a valid Emergency Medical Technician (EMT) IA or EMT -P (Paramedic) certificate. 5.09.150 Driver's and attendant's license - Exceptions for certain attendants. Any person who is licensed by the State of California as a physician or registered nurse employed as an ambulance attendant shall not be required to have Emergency Medical Technician certification. 5.09.160 Driver's and attendant's certificates - Carrying for inspection. A. Every ambulance driver and every ambulance attendant shall carry during ambulance service working hours the following documents. Ambulance drivers and attendants shall produce such documents for inspection upon request to the director of the department of health services or his or her designee. 1. Current California driver's license (driver); 2. Current California ambulance driver's license (driver); 3. Current California medical examination report (DL -51) (driver); 4. Current state of California Emergency Medical Technician -i (EMT -1) certification card or current Emergency Medical Technician - Paramedic (EMT -P) license (both driver and attendant); 5. Current Emergency Medical Technician -P (EMT -P) Los Angeles County accreditation certification card EMT -P's only (both driver and attendant) . Failure to provide current licenses and certifications to a local EMS agency representative upon request shall result in a citation issued to the operator (via the employee). The operator shall also be notified by telephone. The employee shall be removed from service until he or she has all current licenses and certifications in his or her possession. The operator or the employee shall provide documentation of the employee's current certifications to the EMS agency within five days of the issuance date of the citation. B. Every ambulance operator shall be responsible for promulgating and enforcing employee rules to ensure compliance with this section. An ambulance operator failing to promulgate or to enforce employee rules hereunder shall be subject to appropriate penalties and fines defined in Chapter 5.04. 5.09.170 Ambulance Both driver and attendant required. No ambulance operator, ambulance driver, or ambulance attendant shall transport any sick, injured, convalescent, infirm, or otherwise incapacitated person in any ambulance unless there is present in such ambulance an ambulance driver and an ambulance attendant who are Ii appropriately licensed and certified in accordance with the requirements of Section 5.09.140. 5.09.180 Insurance. A. Every applicant for an ambulance operator's license shall obtain and maintain in full force and effect liability insurance, comprehensive general liability and comprehensive but not limited to, auto liability, each with a combined single limit of not less than $1,000,000.00 per occurrence, and professional liability, with a limit of not less than $1,000,000.00 per claim. Such insurance shall be primaryprimary to and not contributing with any other insurance covering uto insurance policies shall maintained by the county. The general and a name the county of Los Angeles as an additional insured. A deducobal greater than $5,000-00 per occurrence may be allowed with the eapr by of the county risk manager. Such insurance shall be provided insurer (s) satisfactory to the county risk manager. sha idence provide that of such insurance shall be attached to the application the local EMS agency is to be given written notice at least 30 days in advance of any modification or termination of any such insurance. B. The minimum limits and forms of coverage of sucthe licit liabilitysisk insurance shall be subject to review and adjustment by Y manager at the City's sole option. 5.09.190 Insurance - Indemnification. As a condition of the license, the licensee agrees to indemnify, defend, and save harmless the City of Diamond Bar, its agents, off and employees from and against any and all liability, penses, including defense costs and legal fees, and claims for damagesfany nature whatsoever, including but not limited to, bodily injury, personal injury, or property damages arising from or connected the licensee's activities. Such indemnification shall not apply t ims for damages arising from acts or omissions of other contractors, its subcontractors, its agents, officers, and employees. 5 09 200 Workers' Compensation insurance required. The Department of Health Services shall not grant any ambulance operator's license unless the applicant files with the Department of Health Services a policy of Workers' Compensation insurance or a certificate of consent to self -insure issued by the State Dc nt r The of Industrial Relations, applicable to all employees of the app licensee shall thereafter maintain in full force and effect such coverage during the term of the license. Certificates or copies evidencing such coverage shall be provided to and maintained by the and shall provide that the local EMS Department of Health Services agency is to be given written notice at least 30 days in advance of any modification or termination of any such insurance. 5 09 210 Ambulance - Mechanical requirements. Services or his or her duly issue an ambulance vehicle of application is more than The director of the Department of Health authorized designee shall not grant or license for any ambulance which at the time eight years old as defined by the initial date the vehicle was first put into service, provided that the date is not greater than one year from the date of its manufacture. However, the director of the Department of Health Services or his or her duly authorized designee may make individual exceptions to the eight- year-old age limitation where the public convenience and necessity would be served, provided that the vehicle meets all other inspection requirements for licensure. 5.09.215 Ambulance - Design requirements. A. Ambulance design, equipment, and ancillary equipment shall meet CHP and other local equipment and feature specifications. B. The patient compartment of an ambulance shall, at a minimum, have: 1. An interior height from floor to ceiling of not less than 60 inches; 2. Aisle width from the edge of the squad bench to the frame of the cot of not less than 11 inches; 3. Interior patient length (measured at floor level) of not less than 116 inches; and 4. A rear loading doorway vertical clearance of not less than 46 inches. C. Interior storage configuration shall be at the operator's discretion. D. Provided, however, that the director of the Department of Health Services or his or her designee may make individual exceptions to these limitations if a waiver is requested. Granting of a request for waiver would be based on a finding that public convenience and safety requires issuance of the ambulance vehicle license. 5 09 220 Ambulance - Inspection prerequisite to license issuance. The director of the Department of Health Services shall not issue any ambulance license until it has verified with the California Highway Patrol that the ambulance has been inspected and that it complies with all of the safety regulations of the State Department of Motor Vehicles and of the California Highway Patrol. The director of the Department of Health Services shall further assure that the ambulance meets all pertinent requirements imposed by this title before issuing a license for the vehicle. 5 09 225 Ambulance - Inspection of medical equipment and supplies. The director of the Department of Health Services or his/her designee(s) shall have the right, at any time, to conduct vehicular inspections of any and all ambulances operated by any licensed ambulance operator to determine whether proper and sufficient medical equipment and medical supplies exist for the level of emergency care provided by the licensed ambulance operator. 5.09.240 Vehicle - Odometer test. Every ambulance operator making any charges based on mileage shall have the odometer of each ambulance tested and certified annually by the A Department of Agricultural Commissioner/Weights and Measures in accordance with the procedures of that department as defined in county code Chapter 2.40. In the event that the Department of Agricultural Commissioner/Weights and Measures does not have the testing equipment available at the time an operator applies for a new or replacement vehicle license, operator shall register the vehicle with the Department of Agricultural Commissioner/Weights and Measures and may obtaina temporary operating authorization from the local EMS agency pending the testing by that department. The operator must, however, provide local EMS agency with a copy of the device registration ce r ificate ate issued for that vehicle and a certificate of accuracy fromcertified testing agency. Final license approval will be held pending testing and certification by the Department of Agricultural Commissioner/Weights and Measures. For renewal licenses, the operator shall have the odometer tested by the Department of Agricultural Commissioner/Weights and Measures. A copy of the current paid device registration certificate shall be submitted at the time of license renewal. ***** Can we remove the text stricken below? Special events only operators, who do not charge for mileage, are exempt from the odometer testing requirement. 5.09.280 Rate schedule for ambulances. A. An ambulance operator shall charge no more than the following rates for one patient: 1. Response to call with equipment and personnel at an advanced life support (ALS)level, $474.75; 2. Response to call with equipment and personnel at abasic life support (BLS) level, $282.25% per incident, 3. Code 3 used during response or transport, $76.25; 4. Code 2 used during response or transport, per incident, $30.25; 5. Mileage Rate. Each mile or fraction thereof, $11.25; 6. Waiting Time. For each 15 -minute period or fraction thereof after the first 15 minutes of waiting time at the request of the person hiring the ambulance, $30.25; 7. Standby Time. The base rate for the prescribed level of service and, in addition, for each 15-minut$3p0e25od or fraction thereof after the first 15 minutes of standby time, B. This section does not apply to a contract between the ambulance tnd the county where different rates or payment mechanisms are o Opera r a specified. 5.09.290 Rates for multiple loads A. For multiple loads from the same point of origin to the same destination, an ambulance operator shall charge one-half of the base rate and one-half of the mileage rate for each additional patient. The total charges shall then be divided equally among the patients. B. For multiple loads with either different points of origin or destinations, an ambulance operator shall charge one-half the base rate and one-half the mileage rate for each additional patient. The total charges shall be computed and proportionately prorated among the patients. C. This section does not apply to a contract between an ambulance operator and the City where different rates or payment mechanisms are specified. 5.09.310 Special charges.* An ambulance operator shall charge no more than the following rates for special ancillary services: A. Requests for service after 7:00 p.m. and before 7:00 a.m. of the next day will be subject to an additional maximum charge of $49.50; ** B. Persons requiring oxygen shall be subject to maximum charge per tank or fraction thereof of $38.00;** C. Backboard, splints, KED $29.25; D. Traction splints $52.00; E. Transport - non -company staff medical personnel - first one-half hour $18.50; F. Neonatal transport $111.25; G. Ice packs $15.75; H. Bandages/dressing $15.75; I. Oxygen cannula/mask $15.75; J. Cervical collar $26.00; K. Obstetrical kit $28.25; L. Burn kit $28.25; M. Nurse critical care transport $132.50 per hour; an additional N. Volume ventilator $100.00; 0. Respiratory therapist for the first three hours $150.00; and $75.00 per hour after the first three hours; P. Pulse oximeter $50.00; Q. Infusion pump (per line) $50.00; R. Helicopter support response: An operator may charge all service and supply charges that would apply if the call was a land-based response; and S. Where other special services are requested or needed by any patient or authorized representative thereof, a reasonable charge commensurate with the cost of furnishing such special A service may be made, provided that the ambulance operator shall file with the director of the Department of Health Services a schedule of each special service proposed and the charge therefor, which charge shall be effective unless modified, restricted, or denied by the director of the Department of Health Services. Special services are defined as services provided to a patient that are unique and individual to a specific patient's needs, and are performed on a limited basis. Charges for special services provided to patients that are new services, but will become an industry standard, must be reviewed and a rate commensurate with the service developed prior to ambulance operators charging such rate to the general public. Such rates shall not be charged to patients until approved by the board. This section does not apply to a contract between an ambulance operator and the City where different rates or payment mechanisms are specified. * Editor's note: Fee changes in this section, subsections A through M, were made by the Director of Health Services and are effective January 1, 1997. ** Editor's note: Fee changes were made by the Director of Health Services due to increases in the Consumer Price Index and are effective July 1, 1997. 5.96.330 Total charges computation. The total charges shall be the sum of the appropriate base rate plus the mileage rate applied to the distance actually traveled, plus the time rate applied to requested waiting or standby time, plus any special charges which apply. Ambulance operators who choose to use computer- based mileage calculations to provide consistency in mileage billing in lieu of the distance recorded by the ambulance vehicle driver, shall request authorization from the local EMS agency prior to implementation of such a program. As part of the authorization process, the operator shall provide the local EMS agency with a quality assurance program that details the operator's plan for periodic reviews of both the computer mileage assisted calculations and the data entry process to insure that the patientis not overcharged. The local EMS agency will approve or reject use of a computer-based mileage calculation program within 30 days of receipt of a request for approval. All rates, including computer-based mileage charges, are to be computed from the time the ambulance arrives f or hire until the ambulance is discharged by the patient or his or her authorized representative. 5.09.340 Modification of rates. The maximum rates chargeable to the general public as set forth in Sections 5.09.280 and 5.09.310 of this chapter shall be adjusted effective July 1, 1992, and on July 1st of each year thereafter, to reflect changes in the value of the dollar. For each of the one-year periods respectively beginning July 1, 1992 and July 1, 1993, such adjustments shall be made by multiplying the base amounts by the percentage change in the transportation portion of the Consumer Price Index for All Urban Consumers, Western Region, as compiled and reported by the Bureau of Labor Statistics for the 12 -month period ending with the last day of the prior month of February. Beginning July 1, 1994, and on each July 1st thereafter, such adjustments shall be determined by multiplying the base amounts by the average of the percentage changes of the transportation portion and of the medical portion of the Consumer Price Index for all Urban Consumers, Western Region, as compiled and reported by the Bureau of Labor Statistics for the 12 -month period ending with the last day of the prior month of February. The result so determined shall be rounded to the nearest $0.25 and added or subtracted, as appropriate, to the rate. The director of the Department of Health Services shall initiate implementation of these rate changes by notifying in writing each licensed private ambulance operator in Los Angeles County thereof, and any other individual or agency requesting such notification from the director. Such notice shall be sent by first class mail no later than June 15th of the prior rate period. 5.09.341 Periodic base rate review. The maximum base rates for ALS and ELS services, as reflected in Section 5.09.280, shall be reviewed in accordance with the following procedures, and adjusted, if appropriate, effective first on January 1, 1997, and later, also if appropriate, on January lst of every second year thereafter. On or about July lst of the year prior to the January lst adjustment date, the director of the Department of Health Services shall review the ALS and BLS ambulance rates of all other counties in California to determine the average rates for these services in effect for these counties as of the review date. If the Los Angeles County rates are equal to or above 85 percent of this average, no adjustment to the Los Angeles County rates will be made under this provision. If one or both of the Los Angeles County rates are less than the average, then an appropriate adjustment to the rate or rates shall be made to bring it (them) to 85 percent of the average. Any required adjustment shall be rounded to the nearest $0.25. The director of the Department cf Health Services shall initiate implementation of these rate adjustments by notifying in writing each licensed private ambulance operator in Los Angeles County thereof, and any other individual or agency who has requested such notification from the director.. Such notice shall be sent by first class mail no later than December 15th of the prior rate period. Nothing herein is intended to prevent licensed ambulance operators from demonstrating that ALS and BLS rates in Los Angeles County fail to provide operators with areasonable rate of return on their investment. A licensed operator at any time may submit to the director of the Department of Health Services its cost and revenue data, and other pertinent documentation which the director may require for this purpose. If this information evidences to the director's satisfaction that the ALS rate or BLS rate, or both, fail to provide the operator with a reasonable rate of return, the director shall propose a different base rate structure to the board of supervisors for consideration. 5.09.345 Ambulance response times. Licensed ambulance operators shall meet in 90 percent or more of all ambulance runs during any calendar quarter the maximum response times defined in Section 5.09.050 of this chapter. The director of the Department of Health Services may waive in writing one or more of these response time requirements for any operator for a prescribed period. In determining whether to grant any such waiver, the director must find that one or more of the following geographical or other special or unusual conditions for the area for which the waiver is sought prevented the operator from satisfying the response time requirement(s): A. Physical isolation of the area; B. Topographical conditions; C. Road conditions; D. Adverse weather conditions. n CITY OF DIAMOND BAR GENERAL PUBLIC AMBULANCE RATES EFFECTIVE JULY 1, 1999 Section 5.0916.280 Rate Schedule For Ambulances A. An ambulance operator shall charge no more than the following rates for one patient: 1. Response to call with equipment and personnel at an advanced life support (ALS) level, $482.75 2. Response to call with equipment and personnel at a basic life support (BLS) level, $295.50 3. Code 3 used during response or transport per incident $ 77.50 4. Code 2 used during response or transport per incident $ 30.75 5. Mileage Rate. Each mile or fraction thereof, $ 11.25 6. Waiting Time. For each 15 minute period or fraction thereof after the first 15 minutes of waiting time at the request of the person hiring the ambulance $ 30.75 7. Standby Time. The base rate for the pre scribed level of service and, in addition, for each 15 minute period or fraction thereof after the first 15 minutes of standby time, $ 30.75 B. This section does not apply to a contract between the ambulance operator and the County where different rates or payment mechanisms are specified. Section 5.09.310 Special Charges An ambulance operator shall charge no more than the following rates for special ancillary services: A. Request for service after 7:00 p.m. and before 7:00 a.m. of the next day will be subject to an additional maximum charge of $ 50.50; B. Persons requiring oxygen shall be subject to an additional maximum charge per tank or fraction thereof of $ 38.50; C. Backboard, splints, KED $ 30.50; D. Traction Splints $54.50; E. Transport - non company staff medical personnel - first one-half hour $ 19.50; F. Neonatal Transport $116.00; G. Ice packs $ 16.50; Q. Infusion Pump (per line) ay all R. Helicopter support response: l was anland--based response;charge and service and supply charges that would apply if the S. Where other special services are requested or needed by any patient or cost of authorized representative thereof, a reasonable hao commensurate ambulance d operator furnishing such special service may be made, provided sch shall file with the director of the department of health scharges hall ebel effective whicspecial service proposed and the charge therefor,nt unless modified, restricted, or denied by the director of the deparatmeent othat health services. Special services are defined as services provided performed on a limited unique and individual to a specific atient's needs, basis. Charges for special services provided to patients that are new services, but will become an industry standard, must be reviewed and a rate commensurate with the service developed prior to ambulance operators charging such rateto the bthe general public. Such rates shall not be charged to patients until approved by This section does not apply to a contract between an ambulance operator and the County where different rates or payment mechanisms are specified. section 5.09.340 Modification of Rates. The maximum rates chargeable to the general public as set forth in Sections 5.09.280 and 5.09.310 of this chapter shall be adjusted effective July 1, 1992, and on July 1st ges in the value of each year thereafter, to reflect chan1992 and the dJulyr. For 1, 1993 each such the one year periods respectively beginning July 1, change in adjustments shall be made by multiplying the base amounts by the percentage the transportation portion of the Consumer Price Index for All Urban Consumer12- s, for eau of r Statistics Western Region, as c w p h ethe nllastreported of the prior rmonth Lof oFebruary. Beginninge July month period ending by 1, 1994, and on each July 1 thereafter, such adjustments ercentashall e b ml changesofd the multiplying the base amounts by the average of the p g transportation portion and o the me d1 compP 1Of led and reported the Consumer by the Price eXo the Bureadof Labor Urban Consumers, Weste g 4 $ 16.50; H. Bandages, dressings $ 16.50; I. Oxygen cannula/mask $ 27.25; J. Cervical Collar $ 29.50; K. Obstetrical kit $ 29.50; L, Burn kit $138.50 M. Nurse critical care transport per hour- $104.50: N. Volume Ventilator $157.00; 0, Respiratory Therapist for the first three hours and $78.25 per hour after the first three hours $ 52.50; P. Pulse Oximeter $ 52.50; Q. Infusion Pump (per line) ay all R. Helicopter support response: l was anland--based response;charge and service and supply charges that would apply if the S. Where other special services are requested or needed by any patient or cost of authorized representative thereof, a reasonable hao commensurate ambulance d operator furnishing such special service may be made, provided sch shall file with the director of the department of health scharges hall ebel effective whicspecial service proposed and the charge therefor,nt unless modified, restricted, or denied by the director of the deparatmeent othat health services. Special services are defined as services provided performed on a limited unique and individual to a specific atient's needs, basis. Charges for special services provided to patients that are new services, but will become an industry standard, must be reviewed and a rate commensurate with the service developed prior to ambulance operators charging such rateto the bthe general public. Such rates shall not be charged to patients until approved by This section does not apply to a contract between an ambulance operator and the County where different rates or payment mechanisms are specified. section 5.09.340 Modification of Rates. The maximum rates chargeable to the general public as set forth in Sections 5.09.280 and 5.09.310 of this chapter shall be adjusted effective July 1, 1992, and on July 1st ges in the value of each year thereafter, to reflect chan1992 and the dJulyr. For 1, 1993 each such the one year periods respectively beginning July 1, change in adjustments shall be made by multiplying the base amounts by the percentage the transportation portion of the Consumer Price Index for All Urban Consumer12- s, for eau of r Statistics Western Region, as c w p h ethe nllastreported of the prior rmonth Lof oFebruary. Beginninge July month period ending by 1, 1994, and on each July 1 thereafter, such adjustments ercentashall e b ml changesofd the multiplying the base amounts by the average of the p g transportation portion and o the me d1 compP 1Of led and reported the Consumer by the Price eXo the Bureadof Labor Urban Consumers, Weste g 4 period ending with the last day of the prior month of Statistics for the 12 -month February. The result determined shalrate. The di ecdtoro of e the nearest Department of Health subtracted, as appropriate,notifyin in writing Services shall initiate implementation of these rate and any other each licensed private ambulance operator in Los Angeles County thereof, individual or agency requestinganosuch later than fJune 115 f the prior rateon from te r, Such period.notice shall be sent by first class m 5.09.341 Periodic Base Rate Review. Sec on The maximum base rates for ALS and BLS services, as reflected n f. andtladjusted,280f shall be reviewed in accordance with the followingand later, also if appropriate, on appropriate, effective first on January 1, 1997, January 1 of every second year thereafter. On or about July 1 of the year prior to the January 1s shall adjustment date, the director of review t n the department of health serve to determine theaverage ages ambulanceLS forthe e rservices ates of all other counties in California are effect for theseabove counties this f the average review adjustment date. if the the ALoslAngelestCounty s Code equal to or ab eles County rates will be made under this provision. If one or both of the Los Ang ent to the rate or rates rates are less than lnhet v rage(themto e85 of an appropriate the ] average �Any mrequired adjustment shall shall be made to br g l be rounded to the nearest $0.25. The director of the Department of Health Services shall initiate tifying in writing each licensed private implementation V amulance these rate adjustments by no o has operator in Los Angeles County n y thereof, di class Sucany h notice vlshall be agency h sent by first requested such notification class mail no later than December 15 of the prior rate period. Nothing herein is intended to preventlicensed Coudnt yfalCetopprovide operators demonstrating a that ALS and BLS rates in Los Angeles yat any marator reasonable rate freturn to d partmente f healttheir invstment. h sere ce licenses se cost and revenuem data, submit to the directoro if and other pertinent documentation ttol thehich the director's dlrector may satisfaction t that the ALS s ate purpose. . BLS this information eviden operator with a reasonable rate supervisors return, the rate, or both, fail to provide the director shall propose a different base rate structure to the board of supervisors for consideration." Rates effective 07/01/99 - .75 REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS DECEMBER 21, 1999 1V 1. CALL TO ORDER: Chairman Huff called the meeting to order at 9.40 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, Vice Chairman Chang and Chairman Huff. Also present were: Terrence L. Belanger, Executive Director; Craig Steele, Assistant Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: Allen Wilson said he would like to see a Krispy Kreme donut franchise locate in the City. DCM/DeStefano responded that the City has pursued the franchise. The company has indicated that it does not have immediate plans to locate in this region. However, the City will continue to pursue this entity. ve 3. CONSENT CALENDAR: AM/nsari Motion carried by the follHerrera ow ng Roll Callnded, to �otehe Consent Calendar as presented. AYES: AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Adjourned Regular Meeting of December 7, 1999 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated December 21, 1999 in the amount of $13,560.29. 3.3 REVIEWED & APPROVED TREASURER'S STATEMENT - for November, 1999. 3.4 RECEIVED & FILED ANNUAL FINANCIAL REPORT AND FINAL AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 1999. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None DECEMBER 21, 1999 PAGE 2 REDEVELOPMENT AGENCY 7. AGENCY MEMBER COMMENTS: ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 9:50 p.m. ATTEST: Chairman LYNDA BURGESS, Agency Secretary RE�EV6L QPM�NT AGGNCY Or THE cITy OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS JANUARY 4, 2000 1. CALL TO ORDER: Chairman Huff called the meeting to order at 7:55 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, Vice Chairman Chang and Chairman Huff. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director, and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None 3. CONSENT CALENDAR: AM/Ansari moved, AM/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED VOUCHER REGISTER - dated January 4, 2000 in the amount of $27,868.68. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: None ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 7:56 p.m. ATTEST: Chairman LYNDA BURGESS, Agency Secretary DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: Chairman Buff and Board of Directors FROM: Linda,G. Magnuson; Finance Director SUBJECT: Voucher Register, January 18, 2000 DATE: January 12, 2000 Attached is the Voucher Register dated January 18, 2000 for the Diamond Bar Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached DIAMOND BAR REDEVELOPMENT AGENCY VOUCHER REGISTER APPROVAL The attached listing of vouchers dated January 18, 2000 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PnEPAID VOUCHERS TOTAL 610 REDEVELOPMENT AGENCY FUND '00 130.00 130.00 REPORT FOR ALL FUNDS.�C 130.0O ^-- 130.00 APPROVED BY:; Robart S. Huff Finance Director Chairman Executive Direct Wen Chang Vice Chairman DIAMOND BAR REDEVELOPMENT AGENCY RUN DATE: 01/11/2000 11:50:02 VOUCHER REGISTER PAGE: 1 DUE THRU: 01/18/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK CONRAD & ASSOCIATES 6107110-44010-- 9089A 639 PROF. SVCS -AUDITING (RDA) 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TDTA� DUE VENDOR 130.0' REPORT TOTAL PREPAILS •00 REPDRT TDTAL VOUCHERS 130.00 REPORT TOTAL - 130.00