Loading...
HomeMy WebLinkAbout9/7/1999,ity Council Agendv AIM& Tuesday, September 7,1999 6:30 p.m. — Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen Chang Mayor Pro Tem Debby O'Connor Council Member Eileen Ansari Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title H of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other now of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion ofthe Chau. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(x) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 howl prior to the Council meeting. In case of anergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda- CONDUCT genda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe staff thereof, tending to interrupt the due and orderly course of said meeting. B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area Sign language interpreter services are also available by giving notice at least throe business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. 1. CLOSED SESSION: 2. CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 99-70 Next Ordinance No. 11(1999) None 6:30 p.m., September 7, 1999 Mayor Ahmad H. Sakr, Ph.D, Director of the Islamic Education Center Council Members Ansari, Herrera Huff, Mayor Pro Tem O'Connor, Mayor Chang Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presentation of Certificate of Recognition to Jason Craig, Participant in the Presidential Classroom Scholars Program 3.2 Presentation of Certificate of Recognition to Asian Liaison Deputy Thanh Ly L.A. County Sheriff 3.3 Introduction by Capt. Richard Martinez, L.A. County Sheriff of Deputy John Chun the City's new Asian Liaison Officer 3.4 Proclaiming September, 1999 as "Food Safety Education Month." BUSINESS OF THE MONTH: 3.5 Presentation of City Tile to Waleed Muhtaseb, owner of Diamond Bar Automotive & Tire Center 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take SEPTEMBER 7, 1999 PAGE 2 any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC & TRANSPORTATION COMMISSION - September 9, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - September 14, 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING - September 21, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of August 17, 1999 - Approve as submitted. 6.1.2 Regular Meeting of August 17, 1999 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES - Regular Meeting of July 27, 1999 - Receive & file. Requested by: Planning Division 6.3 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of July 22, 1999 - Receive & File. Requested by: Community Services Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated September 7, 1999 in the amount of $954,557.71. Requested by: Finance Division 6.5 TREASURER'S STATEMENT - Submitted for City Council review and approval is the Treasurer's Statement for July, 1999. Requested by: Finance Division 6.6 NOTICE OF COMPLETION FOR THE MEADOWGLEN ROAD PUBLIC STREET IMPROVEMENTS PROJECT - On June 15, 1999, City Council awarded the construction contract in the amount SEPTEMBER 7, 1999 PAGE 3 of $241,760 with a contingency amount of $25,000 for project change orders to be approved by the City Manager, for a total authorization amount of $266,760. On August 12, 1999, staff determined that all work is in accordance with the specifications prepared and approved by the City. The final construction contract amount is $250,199.40. Recommended Action: It is recommended that the City Council accept the work performed by Gentry Brothers Inc. and authorize the City Clerk to file the Notice of Completion and release any retention amounts thirty-five (35) days after the recordation date. Requested by: Engineering Division 6.7 NOTICE OF COMPLETION FOR THE 1998-1999 CDBG HANDICAP ACCESS RAMPS - On June 1, 1999, City Council awarded a construction contract in the amount of $69,300 with a contingency amount of $6,930 to JDC, Inc. JDC, Inc. commenced and completed construction on July 19, 1999. On August 2, 1999, staff determined that all work, including all punch -list items are in accordance with specifications prepared and approved by the City. The final construction contract amount is $73,872.87. Recommended Action: It is recommended that the City Council accept the work performed by JDC, Inc. and authorize the City Clerk to file the Notice of Completion and release any retention amounts thirty-five (35) days after the recordation date. Requested by: Engineering Division 6.8 EXONERATION OF CASH DEPOSIT GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 2582 STEEPLECHASE LANE - The Principal, Mark H.K. Ou, requests the release of his Cash Deposit Grading Bond for improvement security as required in accordance with the Subdivision Map Act. The Public Works Division finds that the Principal performed all work as shown on the grading plan on file with the City. Recommended Action: It is recommended that the City Council approve the exoneration of Cash Deposit Grading Bond of $1,800 posted with the City on August 27, 1996 and direct the City Clerk to notify the Principal and Surety of this action. Requested by: Engineering Division SEPTEMBER 7, 1999 PAGE 4 6.9 FY 1998-99 PURCHASE ORDER CARRYOVER BUDGET ADJUSTMENT - FY 1998-99 ended on June 30, 1999. Since that time, staff has been closing out the fiscal year. Part of this process has been to evaluate all purchase orders (P.O.$) which remained opened and encumbered at the end of the fiscal year. Several P.O.s have been identified as carryover purchase orders. These are for items and/or services which had either been ordered or contracted for but not completed or received by June 30. Since the encumbered budget lapsed at year-end, it is necessary to adjust the FY 99-00 budget to allow for these prior year encumbrances. In effect, the City will just carry forward the application portion of the FY 98-99 budget. Recommended Action: It is recommended that the City Council approve the Purchase Order Carryover in the amount of $758,272.60, and authorize the necessary adjustment to the FY 99-00 Municipal Budget. Requested by: Finance Division 6.10 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF A RED CURB AT THE NORTHEASTERLY CURB RETURN ON SUNSET CROSSING ROAD AT TELLGATE DRIVE - In order to increase the visibility distance of motorists who wish to make turns from Tellgate Dr. onto Sunset Crossing Rd., on July 8, 1999, the Traffic and Transportation Commission recommended to the City Council the approval of the installation of a red curb at the northeasterly curb return at the above mentioned intersection. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving the installation of a red curb at the northeasterly curb return on Sunset Crossing Rd. at Tellgate Dr. Requested by: Engineering Division 6.11 (a) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF "l HOUR PARKING 7 A.M. TO 4 P.M. SCHOOL DAYS" SIGNS ON LOS CERROS DRIVE - In order to lessen the impact of student parking on Los Cerros Dr. (southwest of Fern Hollow Dr.), on July 8, 1999, the Traffic and Transportation Commission recommended to the City Council approval of the installation of "l Hour Parking, 7AM-4PM, School Days" signs on Los Cerros Dr. SEPTEMBER 7, 1999 PAGE 5 Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving the installation of "l Hour Parking, 7AM-4PM, School Days," signs on Los Cerros Dr. (b) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING DIAMOND BAR PREFERENTIAL PARKING DISTRICT NUMBER ONE TO INCLUDE LOS CERROS DRIVE IN SAID DISTRICT AND AMENDING THE DIAMOND BAR MUNICIPAL CODE ACCORDINGLY - In order to lessen the impact of student parking on Los Cerros Dr. (southwest of Fern Hollow Dr.), on July 8, 1999, the Traffic and Transportation Commission recommended to the City Council approval of the installation of "l Hour parking, 7AM-4PM, School Days" sign on Los Cerros Dr., and inclusion of Los Cerros Dr. to the Diamond Bar Preferential Parking District No. 1. Recommended Action: It is recommended that the City Council approve for first reading by title only, and waive full reading of Ordinance No. 0X(1999) amending the Diamond Bar Preferential Parking District No. 1 to include Los Cerros Dr. in said District and amending the Diamond Bar Municipal Code accordingly. Requested by: Engineering Division 6.12 (a) AWARD OF CONSTRUCTION CONTRACT FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON ROAD/SILVER BULLET DRIVE, LEMON AVENUE/LYCOMING STREET, GOLDEN SPRINGS DRIVE/RAPIDVIEW DRIVE AND DIAMOND BAR BOULEVARD/SR 57 ON-RAMP - On July 20, 1999, the City Council approved plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Rd./Silver Bullet Dr., Lemon Ave./Lycoming St., Golden Spgs. Dr./Rapidview Dr. and Diamond Bar Blvd./SR 57 On -Ramp. Notice to bidders was published on July 22, 1999. Seven (7) bids were submitted and opened on August 17, 1999. The apparent low bidder is Macadee Electrical Construction. Recommended Action: It is recommended that the City Council award the construction contract to Macadee Electrical Construction for the Traffic Signal Improvement Project at the intersections of Brea Canyon Rd./Silver Bullet Dr., Lemon Ave./Lycoming St., Golden Spgs. Dr./Rapidview Dr. and Diamond Bar Blvd./SR 57 On - Ramp in an amount not to exceed $299,969. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000 for project change orders to be approved by the City Manager, for a total authorization amount of $329,969. SEPTEMBER 7, 1999 PAGE 6 (b) AWARD OF CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON ROAD/SILVER BULLET DRIVE, LEMON AVENUE/LYCOMING STREET, GOLDEN SPRINGS DRIVE/RAPIDVIEW DRIVE AND DIAMOND BAR BOULEVARD/SR 57 ON-RAMP - At the July 20, 1999 City Council meeting, Council approved plans and specifications for the Traffic Signal Improvement Project at the intersections of Brea Canyon Rd./Silver Bullet Dr., Lemon Ave./Lycoming St., Golden Spgs. Dr./Rapidview Dr. and Diamond Bar Blvd./SR 57 On -Ramp. Staff proposes to award the Professional Inspection Services to the City's Traffic Engineer, Warren Siecke. Recommended Action: It is recommended that the City Council award the proposed inspection service contract to Warren Siecke for the Traffic Signal Improvement Project at the intersections of Brea Canyon Rd./Silver Bullet Dr., Lemon Ave./Lycoming St., Golden Spgs. Dr./Rapidview Dr. and Diamond Bar Blvd./SR 57 On -Ramp, in an amount not to exceed $32,000. Furthermore, it is recommended that the Council authorize a contingency amount of $12,000 for project change orders (additional inspection time or design time for Caltrans resolution) to be approved by the City Manager, for a total authorization of $44,000. Requested by: Engineering Division 6.13 (a) AWARD OF CONSTRUCTION CONTRACT FOR THE GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - On August 3, 1999, the City Council approved the plans and specifications for the Golden Spgs. Dr./Lemon Ave. Street Rehabilitation and Median Improvements Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on August 19, 1999. Seven (7) bids were submitted and opened on August 31, 1999. Comparing the bids with the alternates desired, the apparent low bidder is Excel Paving. Recommended Action: It is recommended that the City Council receive the bids and award the construction contract to Excel Paving for the Golden Spgs. Dr./Lemon Ave. Street Rehabilitation and Median Improvements Project, in an amount not to exceed $2,054,921.20. Furthermore, it is recommended that the Council authorize a contingency amount of $71,000 for project change orders to be approved by the City Manager, for a total authorization amount of $2,125,921.20. SEPTEMBER 7, 1999 PAGE 7 (b) AWARD OF CONSTRUCTION ADMINISTRATION/INSPECTION SERVICE FOR THE GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - On August 13, 1999, the Community and Development Services Department - Public Works Division solicited proposals for Construction Administration/Inspection services for Golden Spgs. Dr./Lemon Ave. Street Rehabilitation and Median Improvements project. On August 27, 1999, three proposals (from Dewan, Lundin & Associates, GFB-Friedrich & Associates and Hall & Forman, Inc) were received. At this time the City proposes to award the construction administration/ inspection services contract to Dewan, Lundin & Associates. Recommended Action: It is recommended that the City Council award the construction administration/ inspection services contract to Dewan, Lundin & Associates for the Golden Spgs. Dr/Lemon Ave. Street Rehabilitation and Median Improvements Project, in an amount not -to -exceed $32,520 and provide a contingency amount of $3,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $35,520. Requested by: Engineering Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. None 8. OLD BUSINESS: 8.1 ORDINANCE NO.OX(1999): AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.16 OF TITLE 8 OF THE DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS - The proposed ordinance will affect waste hauler permitting, and waste prevention and recycling programming in the City. Several provisions are proposed addressing yard waste collection, rate restructuring for all residential and commercial accounts, refuse containers and an automated collection system, public education, and recycling services provisions for all generating sectors. The proposed ordinance addresses the principal concerns of the City with regards to maintaining the competitive nature of the existing waste management system while creating significant incentives and requirements designed to allow the City to meet the AB 939 diversion mandate of 50% by year 2000. The ordinance changes are necessary because there is less than one year left to demonstrate compliance with that SEPTEMBER 7, 1999 PAGE 8 mandate. Based on recent unofficial data, the City needs at least 9% diversion to reach 50%, and if the City were not to comply with the mandate, there is the risk of fine in the amount of $10,000 per day. Recommended Action: It is recommended that the City Council introduce for first reading by title only, waiving full reading of Ordinance No. 0X(1999) amending Chapter 8.16 of Title 8 of the D.B. City Code adopting Requirements and Standards Relating to the Collection, Recycling, Transportation and Disposal of Solid Waste, Recyclable, and Compostable Materials. Requested by: Engineering Division 8.2 CITY COUNCIL SUB -COMMITTEE REPORTS: (a) STATUS OF LANTERMAN (b) PROPOSED FORMATION OF WATER POLICY SUB -COMMITTEE (c) OTHER SUB -COMMITTEE REPORTS 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 15 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY - The Diamond Bar Redevelopment Agency (DBRDA) was formed in April, 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. Each fiscal year the DBRDA adopts an operating budget making a requisite advance and reimbursement agreement necessary. The adopted DBRDA operating budget for FY 99-00 is $182,000 and the amount necessary to cover FY 98-99 expenditures is $225,000 for a total of $407,000. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving Advance and Reimbursement No. 15, with the Diamond Bar Redevelopment Agency, in the amount of $407,000. Requested by: City Manager SEPTEMBER 7, 1999 PAGE 9 9.2 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF STREET IMPROVEMENTS - On June 15, 1999, the City Council and the Diamond Bar Redevelopment Agency approved their respective FY 99-00 Municipal Budgets. Included within these budgets is the Capital Improvement Plan for the fiscal year. This plan included road improvement projects located within the Diamond Bar Economic Revitalization Area which will be partially funded with Redevelopment Agency funds. These improvements are to Brea Canyon Rd. between Pathfinder and the Southerly City Limits ($500,000) and to Golden Spgs. Dr., between Brea Canyon Rd. and the Westerly City Limits ($429,000) for a total of $929,000. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving Advance and Reimbursement Agreement No. P3, with the Diamond Bar Redevelopment Agency, in the amount of $929,000. Requested by: City Manager 9.3 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND CONSENTING TO THE TRANSFER OF CONTROL OF A CABLE TELEVISION FRANCHISE BY CENTURY COMMUNICATIONS CORPORATION TO ADELPHIA COMMUNICATIONS CORPORATION - On March 5, 1999, Century Communications Corp. entered into a merger agreement with Adelphia Communications Corp. On April 26, 1999 the City received FCC Form 394 - "An application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise." A cable transfer request must be acted upon, either approved or denied by the Franchise authority (City) within 120 days of receipt of the Application (August 23, 1999). Within the timeframe, the City reviews the financial, legal and technical qualifications of the new controlling entity. Due to Adelphia's and Century Communications delay in responding to additional information requested, the companies requested an additional two-week period for the City's review (September 8). The City Council Cable Sub -Committee met twice with the Adelphia/Century Communications staff to discuss the transfer. Adelphia Communications will provide a letter guaranteeing the acceleration of the cable franchise upgrade and the customer services call center's relocation to California. SEPTEMBER 7, 1999 PAGE 10 Recommended Action: It is recommended that the City Council approve Resolution No. 99 -XX "Authorizing and Consenting to the Transfer of Control of a Cable Television Franchise by Century Communications Corp. to Adelphia Communications Corp." and authorize the Mayor to sign all necessary documents. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA99-07 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 VOUCHER REGISTER - Approve Voucher Register dated September 7, 1999 in the amount of $20,584.47. Requested by: Finance Division 3.2 TREASURER'S STATEMENT - Submitted for the Redevelopment Agency's review and approval is the Treasurer's Statement for the month of July, 1999. Recommended Action: Review and approve Requested by: Finance Division 3.3 FY 1998-99 PURCHASE ORDER CARRYOVER BUDGET ADJUSTMENT - FY 1998-99 ended on June 30, 1999. Since that time, staff has been closing out the fiscal year. Part of this process has been to evaluate all purchase orders (P.O.$) which remained opened and encumbered at the end of the fiscal year. Several P.O.s have been identified as carryover purchase orders. These are for items SEPTEMBER 7, 1999 PAGE 11 and/or services which had either been ordered or contracted for but not completed or received by June 30. Since the encumbered budget lapsed at year-end, it is necessary to adjust the FY 99-00 budget to allow for these prior year encumbrances. In effect, the Redevelopment Agency will just carry forward the applicable portion of the FY98-99 budget. Recommended Action: It is recommended that the Redevelopment Agency approve an increase of $115,429.56 to account #610-7110-4641(Road Improvements) and $21,820 to account #610-7110-44000 (Professional Services) to cover purchase orders outstanding at June 30, 1999. Requested by: Finance Division 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 6.1 RESOLUTION NO. RA99-XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 15 WITH THE CITY OF DIAMOND BAR - The Diamond Bar Redevelopment Agency (DBRDA) was formed in April 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. Each fiscal year the DBRDA adopts an operating budget making a requisite advance and reimbursement agreement necessary. The adopted DBRDA operating budget for FY 99-00 is $182,000 and the amount necessary to cover FY 98-99 expenditures is $225,000 for a total of $407,000. Recommended Action: It is recommended that the Redevelopment Agency adopt Resolution No. RA99-XX approving Advance and Reimbursement Agreement No. 15, with the City of Diamond Bar, in the amount of $407,000. Requested by: Executive Director 6.2 RESOLUTION NO. RA99-XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF STREET IMPROVEMENTS - On June 15, 1999, the City Council and the Diamond Bar SEPTEMBER 7, 1999 PAGE 12 Redevelopment Agency approved their respective FY 99-00 Municipal Budgets. Included within these budgets is the Capital Improvement Plan for the fiscal year. This plan included road improvement projects located with the Diamond Bar Economic Revitalization Area which will be partially funded with Redevelopment Agency funds. These improvements are to Brea Canyon Rd. between Pathfinder and the Southerly City Limits ($500,000) and to Golden Spgs. Dr. between Brea Canyon Rd. and the Westerly City Limits ($429,000) for a total of $929,000. Recommended Action: It is recommended that the City Council adopt Resolution No. RA99-XX approving Advance and Reimbursement Agreement No. P3, with the City of Diamond Bar, in the amount of $929,000. Requested by: Executive Director 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB-COMMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 11--'C> � t eu IzQ-. A �aj DATE: -9--7-91 ADDRESS: y PHON�iO`� S�S�• z,24 ORGANIZATION: *'-T K (Ze e— AGENDA #/SUBJECT: m6"1 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: <?/ 7 /93 X16( -C A�+ Go(&Qt-1 S r,�S PHONE: r-,�-&k4L Pt48z-1C I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: r ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK 2 DATE: f 7 /IT PHONE: prod Q 4e I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK , FROM: 9 I QN EFAI P& DATE: _-T_ ADDRESS: 1 32 f-Sw and 11v< eAmio- PHONE: q09 b L79SSZ. ORGANIZATION: WA5rE M4,vl.Vw AGENDA #/SUBJECT: h PJA Ote soL-;0 LtJk s,e I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sign to e D TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: rl i DATE:-- J PHONE % I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. 140 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: / �t ,` DATE: ADDRESS: �;✓ Y'!%r^� i"%i'�, PHONE: ORGANIZATION: AGENDA #/SUBJECT: ` I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK k_1 DATE: 6 �� P kJ&57 (2R ,U -PHONE: G') ox qqcr) I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature Fu� TO: FROM: ADDRESS: ORGANIZATION VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK -A-\fib KPAV O LID S DATE: r7 Lq J 16 0 _e ( wk? S {�►�t 9S' � � PHONE: S-2 expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: - AGENDA #/SUBJECT: CI CLERK Z C CSC DATE: ' 7 ��� ��i Dl�d��J C�7�x. �✓C.. PHONE�.3Z5 —?� -y-�'l� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature CITY OF DIAMOND BAR "QUICK CAP" MINUTES SEPTEMBER 7, 1999 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Chang called the meeting to order at 6:42 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mr. Ed Beiderman INVOCATION: Ahmad H. Sakr, Ph.D, Director of the Islamic Education Center ROLL CALL: Council Members Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang. C/Ansari was excused. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presentated Certificate of Recognition to Jason Craig, Participant in the Presidential Classroom Scholars Program. 3.2 Presented Certificate of Recognition to Asian Liaison Deputy Thanh Ly, L.A. County Sheriff 3.3 Acting Capt. Lt. Yem, L.A. County Sheriff, introduced Deputy John Chun, the City's new Asian Liaison Officer. 3.4 Proclaimed September, 1999 as "Food Safety Education Month." BUSINESS OF THE MONTH: 3.5 Presented City Tile to Waleed Muhtaseb, owner of D.B. Automotive & Tire Center 4. PUBLIC COMMENTS: Ed Beiderman, former Exec. Dir., Walnut Valley Water District and elected Director of Three Valleys Municipal Water District. Dave Reynolds - Reminded Council that AQMD and Holiday Inn slopes need attention and expressed concern about the beauty of the community. Asked for Council's assistance in getting SEPTEMBER 7, 1999 PAGE 2 these areas improved. Further, he indicated the planter area in front of the Jack-in-the-Box located rear the new Hollywood Video/Starbucks store is also an eyesore. The grass at Peterson Park needs to be improved as well. Don Gravdahl - Announced again the website put together by several D.B. residents to notify everyone of all non-profit events in the City. The site is DBARNOW.com. Asked that each Councilmember submit an weekly article, in rotation, regarding happenings in the City. Jeff Koontz, Chamber of Commerce Exec. Dir. Announced upcoming Chamber Events. Mixer 9/14 at Best Western, L.A. Fitness Grand Opening, networking breakfast, 9/28 tax discussion with the IRS and the Dept. of Labor, 10/26 Budgeting Inventory and Loans. Gave address to Ralph's president for residents to encourage the company to do something with the vacant store located at Country Hills Towne Centre. On 10/18, the Chamber will be holding a Candidate's Forum at 7 p.m. On 10/23, the D.B. Business Expo will be held in the K -Mart shopping center parking lot. Sue Sisk - Suggested that staff contact Chino Hills regarding how to take care of the grass in our parks. Gave an overview of the types of information available on the DBNOW website regarding the proposed Lanterman Forensic Expansion Project. The committee felt that contact should now be made with local regional governmental agencies such as League of Cities, So. Calif. Council of Govts., etc. Martha Bruske - Asked how many residents of D.B. have access to the Internet. Expressed concern about Council submitting articles for this website. Dr. Lawrence Rhodes - Mary Wehmeier - regarding equal access to residents in North D.B. for DSL subscription lines—not currently provided to residents in her area by GTE. GTE has recently informed her that they are not now and do not ever plan to install DSL in her area. Residents in other areas of D.B. are currently provided with this service. Has filed a complaint to the PUC. Asked for Council's help. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC & TRANSPORTATION COMMISSION - September 9, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - September 14, 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 FOUR CORNERS TRANSPORTATION POLICY GROUP ROUND TABLE SEPTEMBER 7, 1999 PAGE 3 DISCUSSION OF REGIONAL TRANSPORTATION STUDY - September 20, 1999, 9:30-11:30 a.m., AQMD Room CC -2. 5.4 CITY COUNCIL MEETING - September 21, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 SMALL BUSINESS SEMINAR - TAXING ISSUES WITH THE IRS - September 28, 1999... 6. CONSENT CALENDAR: Moved by MPT/O'Connor, seconded by C/Huff to approve the Consent Calendar. Motion carried 4-0-1 by Roll Call vote (C/Ansari absent). 6.1 APPROVED MINUTES: 6.1.1 Study Session of August 17, 1999 - As submitted. 6.1.2 Regular Meeting of August 17, 1999 - As submitted. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of July 27, 1999. 6.3 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of July 22, 1999. 6.4 APPROVED VOUCHER REGISTER - dated September 7, 1999 in the amount of $954,557.71. Change Brahma Boosters warrant to D.B.H.S. Band in the amount of $700. MPT/O'Connor recused herself from approval of P.O. 9005, C8840, P.O. 7839, Invoice 102349, C9085 and P.O. 9179 relating to the proposed Lanterman Forensic Expansion Project. 6.5 REVIEWED & APPROVED TREASURER'S STATEMENT - for July 1999. 6.6 APPROVED NOTICE OF COMPLETION FOR THE MEADOWGLEN ROAD PUBLIC STREET IMPROVEMENTS PROJECT - accepted the work performed by Gentry Brothers Inc. and authorized the City Clerk to file the Notice of Completion and release any retention amounts thirty-five (35) days after the recordation date. 6.7 APPROVED NOTICE OF COMPLETION FOR THE 1998-1999 CDBG HANDICAP ACCESS RAMPS - accepted the work performed by JDC, Inc. and authorized the City Clerk to file the Notice of Completion and release any retention amounts thirty-five (35) days after the recordation date. 6.8 EXONERATED CASH DEPOSIT GRADING BOND (FAITHFUL SEPTEMBER 7, 1999 PAGE 4 PERFORMANCE, LABOR & MATERIAL) FOR 2582 STEEPLECHASE LANE of $1, 800 posted with the City on August 27, 1996 and directed the City Clerk to notify the Principal and Surety of this action. 6.9 APPROVED FY 1998-99 PURCHASE ORDER CARRYOVER BUDGET ADJUSTMENT - in the amount of $758,272.60, and authorized the necessary adjustment to the FY 99-00 Municipal Budget. 6.10 ADOPTED RESOLUTION NO. 99-70: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF A RED CURB AT THE NORTHEASTERLY CURB RETURN ON SUNSET CROSSING ROAD AT TELLGATE DRIVE. 6.11 (a) ADOPTED RESOLUTION NO. 99-71: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF "l HOUR PARKING 7 A.M. TO 4 P.M. SCHOOL DAYS" SIGNS ON LOS CERROS DRIVE. (b) APPROVED FIRST READING OF ORDINANCE NO. 11(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING DIAMOND BAR PREFERENTIAL PARKING DISTRICT NUMBER ONE TO INCLUDE LOS CERROS DRIVE IN SAID DISTRICT AND AMENDING THE DIAMOND BAR MUNICIPAL CODE ACCORDINGLY and waived full reading. 6.12 (a) AWARDED CONSTRUCTION CONTRACT FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON ROAD/SILVER BULLET DRIVE, LEMON AVENUE/LYCOMING STREET, GOLDEN SPRINGS DRIVE/RAPIDVIEW DRIVE AND DIAMOND BAR BOULEVARD/SR 57 ON-RAMP - to Macadee Electrical Construction and authorized a contingency amount of $30,000 for project change orders to be approved by the City Manager, for a total authorization amount of $329,969. (b) AWARDED CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON ROAD/SILVER BULLET DRIVE, LEMON AVENUE/LYCOMING STREET, GOLDEN SPRINGS DRIVE/RAPIDVIEW DRIVE AND DIAMOND BAR BOULEVARD/SR 57 ON- RAMP - to Warren Siecke in an amount not to exceed $32,000 and authorized a contingency amount of $12,000 for project change orders (additional inspection time or design time for Caltrans resolution) to be approved by the City Manager, for a total authorization of $44,000. 6.13 (a) AWARDED CONSTRUCTION CONTRACT FOR THE GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - to Excel Paving in an amount not to exceed $2,054,921.20 and authorized a contingency amount of $71,000 for project change orders to be SEPTEMBER 7, 1999 PAGE 5 approved by the City Manager, for a total authorization amount of $2,125,921.20. (b) AWARDED CONTRACT FOR CONSTRUCTION ADMINISTRATION/ INSPECTION SERVICES FOR THE GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - to Dewan, Lundin & in Associates in an amount not -to -exceed $32,520 and provided a contingency amount of $3,000 for contract amendment(s) to be approved by the City Manager for a total authorization amount of $35,520. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 FIRST READING ORDINANCE NO. 12(1999): AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.16 OF TITLE 8 OF THE DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS - The proposed ordinance will affect waste hauler permitting, and waste prevention and recycling programming in the City. Several provisions are proposed addressing yard waste collection, rate restructuring for all residential and commercial accounts, refuse containers and an automated collection system, public education, and recycling services provisions for all generating sectors. The proposed ordinance addresses the principal concerns of the City with regard to maintaining the competitive nature of the existing waste management system while creating significant incentives and requirements designed to allow the City to meet the AB 939 diversion mandate of 50% by year 2000. Ordinance changes are necessary because there is less than one year left to demonstrate compliance with that mandate. Based on recent unofficial data, the City needs at least 9% diversion to reach 50%, and if the City were not to comply with the mandate, there is the risk of fine in the amount of $10,000 per day. Dean Ruffridge, Waste Management, member of the Solid Waste Task Force - Martha Bruske - Dave Reynolds - Paul Pistono, Athens Disposal Don Gravdahl, Dr. Lawrence Rhodes - SEPTEMBER 7, 1999 PAGE 6 Following discussion, Mr. Hulls suggested changing the proposed Ordinance in Section I, page 2 by removing "at the permittee's sole expense." Also change "the permittee" to "a permittee" within that same paragraph. CM/Belanger - need clarification of Section 6 and container size. Council consensus to continue the matter to the meeting of September 21, 1999. MPT/O'Connor requested that the next staff report contain the entire ordinance with changes highlighted. 8.2 CITY COUNCIL SUB -COMMITTEE REPORTS: (a) STATUS OF LANTERMAN - MPT/O'Connor recused herself from discussion of this matter. CM/Belanger announced that the League of Calif. Cities Environmental Services Committee has approved consideration of the Council's proposed Resolution requiring more comprehensive public notice at the League Conference in October. Dr. Lawrence Rhodes Sue Sisk - (b) PROPOSED FORMATION OF WATER POLICY SUB -COMMITTEE - Continued to 9/21/99. (c) OTHER SUB -COMMITTEE REPORTS - C/Herrera suggested that the sub -committee reports be moved back to their proper place at the end of the agenda. 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99-72: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 15 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY - The Diamond Bar Redevelopment Agency (DBRDA) was formed in April, 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/ professional services. Each fiscal year, the DBRDA adopts an operating budget making a requisite advance and reimbursement agreement necessary. The adopted operating budget for FY 99-00 is $182,000 and the amount necessary to cover FY 98-99 expenditures is $225,000, for a total SEPTEMBER 7, 1999 PAGE 7 of $407,000. Moved by C/Herrera, seconded by C/Huff to adopt Resolution No. 99-72 approving Advance and Reimbursement No. 15 with the D.B. Redevelopment Agency in the amount of $407,000. Motion carried 4-0-1 by Roll Call vote (C/Ansari absent). 9.2 RESOLUTION NO. 99-73: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF STREET IMPROVEMENTS - On June 15, 1999, Council and the Redevelopment Agency approved their respective FY 99-00 Municipal Budgets. Included within these budgets is the Capital Improvement Plan for the fiscal year. This plan included road improvement projects located within the D.B. Economic Revitalization Area, which will be partially funded with Redevelopment Agency funds. These improvements are to Brea Canyon Rd. between Pathfinder and the southerly City Limits ($500,000) and to Golden Spgs. Dr., between Brea Canyon Rd. and the westerly City Limits ($429,000) for a total of $929,000. Moved by C/Herrera, seconded by C/Huff to adopt Resolution No. 99-73 approving Advance and Reimbursement Agreement No. P3 with the D.B. Redevelopment Agency in the amount of $929,000. Motion carried 4-0-1 by Roll Call vote (C/Ansari absent). 9.3 RESOLUTION NO. 99-74: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND CONSENTING TO THE TRANSFER OF CONTROL OF A CABLE TELEVISION FRANCHISE BY CENTURY COMMUNICATIONS CORPORATION TO ADELPHIA COMMUNICATIONS CORPORATION - On March 5, 1999, Century Communications Corp. entered into a merger agreement with Adelphia Communications Corp. On April 26, 1999 the City received FCC Form 394 - "An application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise." A cable transfer request must be acted upon, either approved or denied by the Franchise authority (City) within 120 days of receipt of the Application (August 23, 1999). Within the timeframe, the City reviews the financial, legal and technical qualifications of the new controlling entity. Due to Adelphia's and Century Communications delay in responding to additional information requested, the companies requested an additional two-week period for the City's review (September 8). The Council Cable Sub -Committee met twice with the Adelphia/Century Communications staff to discuss the transfer. Adelphia Communications will provide a letter guaranteeing the acceleration of the cable franchise upgrade and relocation of the customer SEPTEMBER 7, 1999 PAGE 8 services call center to California. Nancy Stinson, General Manager, Century Communications - yes, can be continued to next Council meeting (Adelphia and Century agreed to the extension of the agreement for an additional two-week period). Brenda McPheeters, External Affairs Director, Pacific Bell - Moved by C/Herrera, seconded by C/Huff to continue the matter to September 21, 1999. Motion carried 4-0-1 by Roll Call vote (C/Ansari absent). RECESS TO REDEVELOPMENT AGENCY 11:20 p.m. Next Resolution No. RA99-07 1. CALL TO ORDER: Vice Chairman Huff called the meeting to order at 11:20 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari. Also present were: Terrence L. Belanger, Executive Director; Craig Steele, Assistant Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC CONVENTS: 3. CONSENT CALENDAR: Moved by AM/Herrera, seconded by AM/Chang to approve the Consent Calendar and items 6.1 and 6.2. Motion carried 4-0-1 by Roll Call vote (Chair/Ansari absent). 3.1 APPROVED VOUCHER REGISTER - dated September 7, 1999 in the amount of $20,584.47 (excluding funds for payment relating to improvement of Lemon Ave. in the amount of $1,712.60 payable to Inca Engineers). 3.2 REVIEWED & APPROVED TREASURER'S STATEMENT - for July, 1999. 3.3 APPROVED FY 1998-99 PURCHASE ORDER CARRYOVER BUDGET ADJUSTMENT - with an increase of $115,429.56 to account 4610-7110-4641(Road Improvements) and $21,820 to account 4610-7110-44000 (Professional Services) to cover purchase orders outstanding at June 30, 1999. SEPTEMBER 7, 1999 PAGE 9 6.1 RESOLUTION NO. RA99-07: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 15 WITH THE CITY OF DIAMOND BAR - The Redevelopment Agency was formed in April 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities including operating expendi- tures, staffing, overhead charges, and legal/professional services. Each fiscal year, the DBRDA adopts an operating budget, making a requisite advance and reimbursement agreement necessary. The adopted operating budget for FY 99-00 is $182,000 and the amount necessary to cover FY 98-99 expenditures is $225,000, for a total of $407,000. 6.2 RESOLUTION NO. RA99-08: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF STREET IMPROVEMENTS - On June 15, 1999, the City Council and the Redevelopment Agency approved their respective FY 99-00 Municipal Budgets. Included within these budgets is the Capital Improvement Plan for the fiscal year. This plan included road improvement projects located with the D.B. Economic Revitalization Area, which will be partially funded with Redevelopment Agency funds. These improvements are to Brea Canyon Rd. between Pathfinder and the southerly City Limits ($500,000) and to Golden Spgs. Dr. between Brea Canyon Rd. and the westerly City Limits ($429,000) for a total of $929,000. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COM14ENTS : RECONVENE CITY COUNCIL MEETING: 11:30 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: M/Chang - look into annexing other areas adjacent to D.B. Seniors are requesting diagonal parking along Brea Canyon Rd. rather than parallel. C/Huff - wants Town Hall meeting to discuss issues such as slope maintenance, City beautification, etc. 12. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meetina at 11:45 n.m. Mary L. Wehmeier 404 North Rock River Drive Diamond Bar, CA 91765-1244 Tel: 909-860-2494 Fax: 909-860-8515 Email: MarMehmeierd tcomauserve.com DATE: August 24, 1999 TO: Council Members City of Diamond Bar City Hall Diamond Bar, California 91765 IN REF: Equal Access Discrimination by GTE and GTE Network Services Dear Ladies and Gentlemen of the City Council: In the past few days I have become acutely aware of a discriminatory practice being levied against certain neighborhoods and citizens of the City of Diamond Bar by GTE, which effectively renders my neighborhood in Northwest Diamond Bar as a part of the "City Offline." ♦ Introduction I am Mary L. Wehmeier, Founder and CEO of InCue, a high-tech consulting company and have resided for the past ten years at 404 North Rock River Drive, in the City of Diamond Bar, California. My company's principle interest is providing Internet content, support and support for major commercial Online Communities. InCue is a Preferred Business Partner of CompuServe, a division of America Online. InCue also owns and operates the Broadcast Professionals Forum, the oldest Online Community to the entertainment industry, which just celebrated its 18th anniversary. Because InCue's clients are located around the world, and are in many time -zones, I telecommute many hours per day from my home in order to provide them with the necessary support 24 hours a day, seven days a week. Therefore it goes without saying that high speed Internet access is a necessity for me to support my clients from home in my business. ♦ Background Beginning in January 1999, GTE and other public telephone carriers in the State of California began making Digital Subscription Line Service (commonly known as DSL or ADSL Service,) for continuous high-speed Internet connections available to commercial and home users. The prime benefits of this type of service is that the DSL Service overlays on top of an existing telephone line, so you do not need to install an additional phone number, and provides the subscriber a continuous Internet connection. It is the perfect cost-effective solution to provide high speed Internet connectivity for the telecommuter or the employee who works remotely in the evenings or weekends. 1 .P.ttPY to thr ('"unell of 1 )---1 14— Pagfl �i vi v by: Mary L. Wehmeier August 24, 1999 If you have paid attention to the recent media and marketing buzz, GTE and other third party independent resellers, i.e. Flashcom, Covad and others, have been aggressively promoting this new type of Internet service through all of the standard media outlets including radio, television, newsprint and direct-mail circulars. A majority of the City of Diamond Bar has high-speed DSL service available and has since March of 1999. Except for my neighborhood in Northwest Diamond Bar. ♦ The Problem I began to uncover serious problems with GTE basic telephone wiring within my neighborhood, when I inquired about obtaining get DSL Service in late December 1998. 1 was told we would need to be placed on the "waiting list" for the "roll-out" in January 1999 for in my neighborhood. At that time my third party provider, informed me that while our home met the physical distance requirement from the Diamond Bar Central Office of GTE, but DSL was currently unavailable in my neighborhood because it was explained to them by GTE that my neighborhood lacked certain "software upgrades." During my conversations with GTE and my provider I explained that because of my company's contractual relationship with CompuServe and America Online, and I work from home, it was important that I get this service as soon as possible. I was assured by directly GTE and my third party provider that these upgrades would made and DSL would be available within the next 90-120 days, (May -June 1999.) So I waited. In March 1.999, CompuServe mandated that InCue begin a major system upgrade inwhich 1 needed process and convert thousands of files to a new format for CompuServe's Online Communities. Access to a high-speed Internet connection such as DSL would save me countless hours per day online updating content, but it was unavailable. I also inquired with our local cable company to no avail, as well as nearly every DSL service provider in the Western United States-- only to be told it was still unavailable. During this time we continued to receive countless direct marketing promotions from GTE and others to purchase non-existent neighborhood DSL Service. In June 19991 again inquired about my status from GTE and my third party provider, as well as other providers, including Covad. Again, I was told that the "required upgrades" to my residential area were still not done, and should be completed in 30-60 days. So again I waited. We continued to be bombarded with more marketing promotions from GTE and other companies to sign up for DSL Service I could not obtain. But by this time, I was spending more than 14 hours per day working on the CompuServe project, as well as other contract customers projects, because the slower access speeds were required more and more hours to upload the high volume of material per day. Finally last Thursday, August 19, 1999 I received a direct mail promotional brochure from GTE announcing their new DSL Service promotion. It was my supposition that if GTE was mailing me information and materials, this meant my neighborhood could finally receive DSL Service. My logic was that a utilities like GTE would normally use a LULt,ul Uv Ulm vitY vvuiwll vi Ltaiuvuu JJai by: Mary L. Wehmeier August 24, 1999 mailer of this type to alert their customers of when a new service was available in my area. Or so one would assume. On Fridav, August 20, 1999 1 placed a call to number listed in the brochure to GTE Networking Services to sign up for DSL service. I explained my situation to their representatives and asked that they get back to me as quickly as possible with an install date. About an hour later the GTE representative called back to inform me that DSL was still not available in my neighborhood. He went on further to explain that from what he had been able to ascertain from his information the reported upgrades I had been told were "in process" were not even on the schedule to be done for at least the next 18-24 months! In essence I had been lied to by GTE. So my next step was to contact GTE's Executive Offices in Westlake Village. I asked to speak to a representative of the CEO's Offices and was told no one would speak to me. When I insisted, and asked to connect me with the Engineering or Network Engineering Department so that I might inquire about System and Service Area Upgrades in my specific area. I also gave the representative the specific reasons why I needed the information. She said she would attempt to get someone to speak with me. I was then put on hold. After being on hold for over 25 minutes, I was told by the GTE representative that my neighborhood was not on the service upgrade schedule, and that GTE had no intention of upgrading the hardware and software in my area. When I inquired why not, I was told that GTE was using a "pair -gain" (or piggy -back) device on the telephones in this neighborhood, and that to upgrade the service would take the approval of the California Public Utilities Commission, which the California PUC would not give GTE. From my background in networking and telephone systems piggy -backing a system in dual -pair mode is done to specifically save the local TELCO (GTE) money when they do not want to spend the additional money and/or allocate the manpower to upgrades a specific area. Normally when the local TELCO (GTE) has predetermined that there is little or no economic reason to do the upgrade. I also knew it was highly unlikely that the California Public Utilities Commission would never stop a local TELCO (GTE) from upgrading residential service to a regional neighborhood, especially if the majority of a city or municipality all ready had been configured in the normal manner so that clear lines could be accessed. My next call was to the California Public Utilities Commission to report the situation and file a Complaint. Upon explaining the situation to the California Public Utilities Commission representative he agreed that if the situation was as I had explained it to him, it was likely my local neighborhood was being denied equal access to service by: Mary L. Wehmeier August 24, 1999 available to the rest of my community. Also the California Public Utilities Commission would rarely deny a local telephone company the right to upgrade service in this type of situation. With that information in hand, I have filed a Complaint with the California Public Utilities Commission against GTE for Discrimination and Denial of Equal Access of Service by a Public Utility. That is where we stand now. ♦ GTE Has Discriminated Against Northwest Diamond Bar to Provide Equal Access It is my opinion that GTE is discriminating against the families and individuals in my neighborhood by excluding us from Equal Access in the following ways: GTE is prohibiting my neighborhood the Freedom to be able to choose how and where we work. It is a known fact that telecommuting reduces environmental pollution. But by prohibiting us from access to high-speed Internet connectivity necessary in today's market to telecommute or work from our homes, GTE has effectively taken our Freedom to choose away. 2. A large number of the residents of the City of Diamond Bar live a considerable distance from their employers. Normally these residents have satellite offices in their home, or work remotely every day for a companies literally hundreds or thousands of miles away. Because of GTE's position to not install the necessary upgrades to our neighborhood, GTE has effectively significantly devalued the value of our property by discriminating against our neighborhood by providing Equal Access. 3. And finally, GTE has discriminated against the families of our neighborhood by prohibiting them the ability to provide their children and family members from Equal Access to the educational and continuing education resources on the Internet that can only be accessed by today's high-speed connections. ♦ Help of the City Council I come before the City Council asking for your help and assistance to stop GTE from discriminating against my neighborhood by refusing to provide the citizens of my neighborhood in Northwest Diamond Bar Equal Access to quality telephone service inwhich we can receive DSL Internet connectivity, as the majority of the City of Diamond Bar can now enjoy. As many of us are aware the local cable company is in a state of flux and does not even have plans for cable modem or broadband service for the City of Diamond Bar for at least two years. So this situation rules out the other standard option of installing a cable modem when DSL is unavailable. ....,J La aaa uu isua �-_o_ c _ n c by: Mary L. Wehmeier August 24, 1999 At present we need the assistance of the City Council, City Attorney and Staff to look into this situation and enter into a discussion with GTE to correct this situation as quickly as possible. Our neighborhood has all ready been strained to its limits with the Landerman Project, which is directly in our backyards. Now add to our frustrations the inability to get high- speed Internet Service from GTE as everyone else can in the City can enjoy. For many of us we will have no options but to leave this City if this matter can not be resolved because we will be unable to work from our homes. For many of us this could be the last straw. Respectfully submitted, Mary L. Wehmeier T • Affects a I I ies,(: w O'(' It Y, and all vi,iste natp;­5 and • Changes hovi oJoste is gelle',A00 � cillected, diverted, and managed in the City, with the intent of achieving the 500/o mandate and the "good faith effort" provisions of AB 939. • Key aslwcts: pay Is you throw (PAYT) incentive system ik'(11,14ed participation by residents and to three containers for barrel -served ,41��.11')Ij it'ilp-Ict of 15'Vo to 25%. ow. !wll-established statewide practicing PAYT. - a, City conve!,,, c o,, Tiskisk Potce in st 'd fo;,!- 1998 to lovo loOte the nek, l (I,sion programilli-cl jdclihcinai to that ,p,>cified in the SRRE. • Developed jjjopose,-t ordinance lased on the Diamond Bar Solid Waste Standards Task Force Findings and Recomrrendations, 0 Recc.lvF�d Oh( AII)LIt through three tOvVII hall j,ly of the suggested changes to oating the proposed ordinance. asis for future solid WMI Athens Valley Vista Self haul Total w Single fan-., ed residents) Up to I h, oc t)Cil 100 (jallon maximum capacil Y Green v,/ostes, riiYod ie(yclables & refuse or MRF !4itf—, for smaller refuse barrels & t ior, and surcharge for additional j),jy as you throw (PAYT) 0,1dily recyclable materials t< -up and HHW Multi jj,,,tij,nt, .trim srve(j residents) Hauiets must Offer cost effective systems (no fixed method) -it+ves-o be built into rates for bins t of readily recyclable � i icy itl,io & HHW pick -LIPS 0 Businesscs (bin and roll -off � ontainers) Haulers must offer cost effective systems (tin fixed method) !o be built into rates for bins ii of readily recyclable IRM IFIR Full irn.plement{jtjor costs t,.: z.t.tH 11,riknown until rates are r 4-3vised by hauler { s • Possible range Of flitUre residential rate is $9 to $17 per month based on similar cities with similar programs and potential incentive based structure. • Many factors determine cost e.g., distance from landfill, degree of resident participation in diversion programs, nUtInbe, of containers, etc. rict, with AB 939 could result in fines i o o0 pt i (Jay rind compliance orders. . ; 1 1, ,, , to rienerators in all sectors, Department of Public Works An Ordinance of the City of Diamond Bar Amending Chapter 8.16 of Title 8 of the Diamond Bar City Code Adopting Requirements and Standards Relating to the Collection, Recycling, Transportation, and Disposal of Solid Waste, Recyclables, and Compostable Materials E : City hews pornonamlamond Bar August 6, 1999 Tage 6 Presidential classroom scholar visits Washington, D.C. By Imani Tate Staff Writer Jassn Craig of Diamond Bar Itclieves in listening to adults and following their examples ot service and achievement. Jason, 17, recently returned from Washington, I.C., where he was among 400 American teen-agers selected to partici- pate in the Presidential Classroom Scholars Program. It is one of the nation's premier civic education programs. Jason knew nothing about the program when he received a letter this spring advising him he was selected to take part in the intensive week of seminars, lectures, student probiem-soly- ing and conversational clusters and visits to the White House, foreign embassies and national landmarks. He supposed someone had learned of his academic, com- munity service, sports and lead- ership activities and.nominated him. Although admittedly uncertain what the program entailed, Ile accepted. "This was an opportunity to learn more and have contact with other students from all over the country," Jason said in an interview at the Diamond Bar home he shares with his mother, Joann Craig, a senior right-of-way agent for Atlantic Richfield Co. So, lie took a weeklong break from enrichment classes at Irvine Valley Community College where his fattier, Jess Craig of Laguna Hills, is dean of students. "My parents both thought this was a wonderful chance to expand my horizons and I agreed," Jason said. "The pro- gram's objective was to teach young people about the policies arid politics of government." Students stayed at Georgetown University. They' also visited the Smithsonian Institution, Arlington National Cemetery, U.S. Supreme Court, White House, Capitol Mall, for- eign embassies and several Summer Special oto Ill onhte�els csrebpalr yI ri ANDY'S I SHOE REPAIR I 2400-B Foothill Blvd. ��La Verne, CA 91750 I 909-593.6839 `' to participate in the Presidential Classroom Scholars Program. national landmarks. They were required to "dress for success" each day with the boys in suits and the girls in nice dresses or slack suits. There were daily seminars with speak- ers from government, business, media, education and military, as well as "cross fires," in-depth discussions on topical national and international issues, Jason said. "We were broken down into 10 different caucuses - smaller groups - so reviewing the day and working on project; was easier," he said. "On the first day, each caucus picked a topic to research and develop a pro- ject on for presentation to the entire 400 at the end of the week. "My caucus chose extradi- tion. We divided into pro and con camps to look at both sides. Our conclusion was that extradition should be universal- ly accepted because crime has no national boundaries and affects people on an interna- tional basis." In California, Jason stays busy with several activities. He said the balancing act he plays is not really difficult because a full agenda keeps him focused on creating the best opportunities for the future. And he listens to his parents and adults who have served as [its menton. "My parents are both very active in the community and they're my example," he said. rGICAN FOOD "' ---®------------ eay Ary Ces*W las 1.24 LUNCH or DINNER '~ :err------ - 11tH W. Faarlill aiad., Clerarrr•rM X07/baa-aa24 Ch a ffUs Barber's t r W Chino Hlns $6 75 $8 00 �>�ed) ircut, F ; & bosia 12 :` Ittcltdes fades. flat tops, ut ` v '�e:rti.Srld'uder ' ete Walk-ins welcome • No appointments Lucky/K-Mart Center SeNrd D Polio Lazo) 4200 Chino Hillg Qkway Ste. 365 �Haas. �/�� �, � /�/� I�eESet lJwtsrtEYtlZ6t.909-6.M� 21' Sun 9.2 9 n✓�'�V "I've seen people giving back to the community my whole life, so it's something I've learned front association. So many peo- ple have helped me. It makes sense for me to give back now and to prepare myself to be in a position to give more in the future. Jason said his parents have always stressed education. "Without an education, you'll basically be stuck flipping ham- burgers at McDonald's or in some dead-end job without much hope," he said. "If 1 continue my education and become more well-round- ed, I have limitless possibilities in what I can do. My dad has stressed being a strong black man and my mother stressed education and spiritual balance. They are the foundation of my values. I've also learned from them how to manage my time." Jason is listed in "Who's Who Among American High School Students." He will be a senior at Diamond Bar High School in the fall and looks forward to being in this century's last graduating class. He plans to attend Arizona State University, major in computer engineering and gain corporate executive experience before establishing his own computer-related firm. Jason was born in Long Beach and has lived in Diamond Bar since he was 6. He attended Castle Rock Elementary and South Pointe Middle schools. He played trombone and bass trombone in the band and played basketball and football at South Pointe. At Diamond Bar iligh, he plays varsity football. lie fin- ished third overall for high jump in the Sierra League last vear and will he varsity basket- ball team captain next year. lie belongs to the Black Student Union and will be the United Student Body's commissioner of support services for his senior year. He maintains a 3.0 grade - point average. • One does not live for school alone, Jason said, so he adds church and community service to his schedule. He's youth usher board vice president and a men's usher board member at Friendship Baptist Church in Yorba Linda. fie assists his com- munity mentor, Ingrid Johnson, with the Knowledge Is Power Collegiate Tour Program and works with adults in Diamond Bar's Council of African-American Parents. Jason previously participated in the Young Black Scholars, Orange County Links' "Journey Into Possibilities" scholarship and leadership development, "What's Right With L.A." San Gabriel Valley Section/National Council of Negro Women's homeless outreach, Diamond Bar Rotary Club's Youth Leadership Tribute and Pomona's New Gethsemane Church of God In Christ's God Cares programs. He also volun- teers at Pomona Valley Hospital Medical Center. Wright On Time Publishing and Wright On Time Youth & Family Services, Inc. Presents Fellowship & Discussion On • Intrapri n turshtp:'Frorn dw Bawls of Domestic Violence To • Achieving Financial Wealth in the 21st Century • Identifying causes of Domestic Violence le Child Abuse 7t Saturday, August 14, 1999 @ 4 to 6 PM at Gumboz Creole Cajun -Restaurant 12 village Loop Road, Philips Ranch, CA 91766 Call: David or Linda (909) 9118-0168 for information r--------------------------� GW WATERCRAFT RENTALS, INC. Rent A Seadoo GTS (3 seater) I Rental includes: trailer and life jackets. I t111:1111(;' 11!1!!111 I i Call for Reservations I (909) 481-4055, _9395 Ninth St_•_Rant:ho 04calnonga_,4A 1730 +.j Wen Chang Mayor Deborah H. O'Connor Mayor Pro Tem Eileen R. Ansari Council Member Carol Herrera Council Member Robert S. Huff Council Member Reelded paper August 26, 1999 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 . Fax (909) 861-3117 Internet: http://www.ci.diamond-bar.ca.us • City Online (885): (909) 860-5463 Jason Craig 3196 Cherrydale Drive Diamond Bar, CA 91765 Dear Mr. Craig: Council Member Eileen Ansari has brought to our attention your achievements and exemplary leadership. On behalf of the Diamond Bar City Council, let me take this opportunity to extend our commendations to you. You have demonstrated that ingenuity and dedication, combined with hard work and the positive encouragement and impact from your family and friends, have certainly been a positive experience in your life --you should be very proud. The Diamond Bar City Council would like to formally recognize your achievements at its Council meeting on Tuesday, September 7, 1999. The meeting is held at 6:30p, at the Air Quality Management District (AQMD) Auditorium, 21865 E. Copley Drive, Diamond Bar. Please contact my secretary, Nancy Whitehouse, 909/396-5666, regarding your availability. We look forward to seeing you September 7. Sincerely, Wen Chang Mayor WC:nw c: City Council City Clerk IN RECOGNITION The Diamond Bar City Council Extends its Appreciation and Congratulations to Diamond Bar Resident JASON CRAIG Participant in the PresidentiaCCCassroom Scholars Program in Washington D.C. September 7, 1999 Wen Chang Mayor Deborah H. O'Connor Mayor Pro Tem Eileen R. Ansari Council Member Carol Herrera Council Member Robert S. Huff Council Member 2. CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION D, AUGUST 17, 1999 ?4rf- CITY COUNCIL CALL TO ORDER: Mayor Chang called the meeting to order at 4:00 p.m. in the South Coast Air Quality Management District Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor and Mayor Chang. Also Present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Linda Magnuson, Finance Director; Anne Haraksin, Administrative Assistant and Lynda Burgess, City Clerk. 3. 4 -CORNERS REPORT: CIHuff explained that 4 -Corners traditionally deals with the lost areas of the four counties: Los Angeles, Orange, San Bernardino and Riverside. Typically, funding goes more toward the central portions of the counties which enjoy larger populations and those that are dealing with the areas that require cooperation with the neighboring jurisdictions are left to fend for themselves. As a result, the 4 - Comers policy group came together as a sub -set of (SCAG) which conducts regional transportation planning. About 1 '/ years ago, the organization commissioned a study by Parsons Brinckerhoff to try and quantify what the problems are. J.D. Douglas, Parsons, Brinckerhoff, Quaid and Douglas, presented an overview of the project. The 4 -Comers area is bounded by SR60 on the north, SR57 on the west, the 91 freeway on the south and Interstate 15 on the east. The process involves a number of agencies: A steering committee and technical committee which include members of four county transportation commissions, three districts of CalTrans, 10 or eleven cities and several non -agency representatives including toll roads, environmental groups and private property owners. The intent is to bring everyone together to try and develop some consensus solutions for the transportation problems in this area. The 4 -Comers area is a major gateway between the Inland Empire and L.A. and Orange Counties. There are relatively few roadways due to topographic constraints. The Chino Hills and Santa Ana mountains, in particular, limit the number of crossings that go between counties. There have been numerous studies conducted over the past 10-12 years, potential improvements through the area and much discussion regarding the needs. There have been a number of improvements within the past several years - Route 91 private toll lanes on the Orange County side and carpool lanes on the Riverside County side. Carpool lanes have been added to SR 60 and SR57 and Route 71 has been upgraded to a freeway in San Bernardino County. Metrolink service has been initiated between the Inland Empire and downtown L.A. and Orange County. Planning has been ongoing for the agricultural preserve areas near Chino and Ontario, along with long-range plans for potential development. A potential planned AUGUST 17, 1999 PAGE 2 CITY COUNCIL STUDY SESSION road between Chino Hills and Brea through Soquel Canyon has been removed from the master plan of arterial highways. In addition to the improvements that have been made, the following improvements are proposed: Extension of the SR60 carpool lanes further west into L.A. County; the Route 71 freeway through the Chino Hills area, and the new eastern toll road in Orange County that connects with the 91 freeway to the Irvine Spectrum area; improvements through the SR57/60 interchange and direct connector ramps between carpool lanes on the 60 and the 57. Through an extensive technical analysis, several key areas have been identified for inter -county transportation problems: SR 60 where the 60/57 meet; cut -through traffic using Grand Ave. and D.B. Blvd.; a heavy volume of commuters on Carbon Canyon Rd. between Chino Hills and Brea; SR57 north and south between D.B. and the Cities of Brea, Fullerton and Anaheim - peak period congestion, and congestion on the 91 freeway between Riverside and Orange counties. The study uses a forecasting model for the region that projects traffic volumes to the year 2020. Regional growth statistics for all of Southern California indicate that the growth in trips between the Inland Empire and L.A. and Orange counties will be approximately 47°x6 from 1997 to the year 2020 which is a substantial growth from today's numbers. The technical advisory committee and the policy committee have done a lot of work to identify a wide range of alternative improvements and policy strategies that can address the specific inter -county problems that have been identified. Those improvements that were the most promising and had the most potential benefit for addressing the problems that have been identified are the ones that are being studied in these four alternatives. One issue that is not included in any of the alternatives is the issue of regional growth. One item that will likely come out of the evaluation is that regional growth forecasts need to be developed in combination with the potential for the transportation system to accommodate that growth. Mr. Douglas indicated that the four alternatives include packages of improvement strategies. These alternatives have been characterized in four general categories: 1) an alternative with three options that maximizes highway capacity and focuses on maximizing the capacity of the existing highway system; 2) providing transit options and maximizing transit ridership so that alternative modes are available for people traveling through this area; 3) new roads and toll lanes, and 4) regional transportation plan alternative which reflects the improvement strategies that SCAG identified and adopted for this area as part of the regional transportation plan. He explained the elements of the proposed improvements. In response to MPT/O'Connor, Mr. Douglas said he does not have ridership figures for the City of Industry Metrolink. However, he can provide the information to staff. With respect to peak hour bus lanes on Grand Ave. rather than on the SR60, the SR60 freeway currently has carpool lanes which accommodate cars and buses. The thought behind the peak hour bus lanes on Grand Ave. was to particularly help the shuttle connection between Chino Hills and Industry. If Grand Ave. continues to be congested, having bus lanes on the street would facilitate transit flow. It will be a matter of trading off the benefits for transit with the obvious impacts to the City. AUGUST 17, 1999 PAGE 3 CITY COUNCIL STUDY SESSION The study proposes to add lanes to Grand Ave. to accommodate bus traffic. CM/Belanger asked if the study proposes to remove the medians on Grand Ave. to accommodate these changes. Mr. Douglas responded that the study is not doing specific design solutions at this stage. MPT/O'Connor said she would not support a concept to eliminate the median on Grand Ave. Mr. Douglas stated that C/Huff has expressed similar reservations in all of the meetings. Because of the number of stakeholders that are involved in this area, there are many divergent opinions, views and needs and he is happy to report that all of the study's participants have been willing to give a little bit in terms of the options so that the study can contemplate a full range of solutions. He is aware that alternatives and recommendations must consider the impacts to affected communities as well as the benefits for transportation. In the early stages of the study, the consultant team individually met with nearly every member of participating agencies and from those meetings, the consultant team developed its "statement of purpose and need" which lays out what the issues are, what the study is endeavoring to address and the goals and objectives and important issues that the study will need to take into consideration. Those objectives include transportation improvement and they also include not dumping one city's traffic into another city's streets and not creating massive community impacts and include minimizing environmental impacts. C/Ansari asked if the study considers costs. Mr. Douglas stated that the consultants are developing costs for all of the alternatives and he did not remember the cost of the proposed Tonner Canyon roadway. The cost is based on engineering studies that were done on some of the alignments of a potential road through that area in about 1990. The proposed three -lane roadway is smaller than the roadway that was previously studied so the cost would be somewhat less. He believed that the cost is in the neighborhood of $60-70 million. MPT/O'Connor asked if the study has determined that toll lanes are faster and better than HOV lanes. In response to MPT/O'Connor regarding whether the study had determined that toll lanes are faster and better than HOV lanes, Mr. Douglas responded that they serve different functions within the transportation system. Part of the reason for developing toll lanes is financial and getting sufficient funding to develop the facility and their potential for serving as more than carpool lanes. Mr. Douglas stated that with those four alternatives, the next steps are to evaluate and compare the alternatives in terms of the criteria laid out in the Purpose and AUGUST 17, 1999 PAGE 4 CITY COUNCIL STUDY SESSION Needs Statement. Travel forecasts have been conducted and the data has been shared with the technical and policy committees. Currently, the consultants are working through the data to develop a program of preliminary recommendations to address the identified problems. Once the consultant team has developed what it believes are the recommendations based upon the Purpose and Needs Statement, a series of workshops will commence - one with each of the areas involved such as one workshop with L.A. County agencies, one with Orange County agencies, one with Inland Empire agencies (San Bernardino and Riverside counties) and one with the non -agency stakeholders. The purpose of the workshops will be to present the preliminary technical recommendations, the rationale behind those recommendations and to have discussion with the players in order to obtain comments and feedback. From those four workshops, the consultants will endeavor to develop a consensus recommendation that reflects all of the input. C/Ansari asked Mr. Douglas to address two issues in the workshop: 1) cost for each of the alternatives and 2) anticipated traffic from each of those alternatives. Mr. Douglas believed that everyone on the committees recognize that because there are such diversities, that a consensus solution must be developed. The workshop for City staff and elected officials of D.B. will take place on Monday, September 20, 1999 at 9:00 a.m. in the South Coast Air Quality Management District building. C/Ansari asked if the study would address the least invasive alternative for the Tonner Canyon roadway. Mr. Douglas responded that the consultants are not able to study the alignment alternatives within the parameters of the study. If the canyon road comes out of the study as an alternative, it will need to define the least invasive alignment and connections. C/Huff stressed that some jurisdictions have problems with parts of each of the alternatives. Consensus may come down to picking and choosing from various scenarios and putting together what works best for communities and what those communities are willing to build out. It will take a lot of wisdom and patience to get through the process. He pointed out that a copy of the study is on file at City Hall for use by the public. He stated that the committees would like to have seen more mitigation through implementation of the alternatives. Mr. Douglas stated that C/Huffs statement gets back to how much growth will occur in the region in the next 20 years. To build 47°% additional highway capacity to accommodate the anticipated growth would involve an astounding amount of construction and dollars. As the study has progressed, the disappointing results that C/Huff alluded to where the evaluation shows the speed on the various freeways if the improvements are completed. Some of the critical freeway segments were little better if not worse than they are today in the 20 -year forecast. AUGUST 17, 1999 PAGE 5 CITY COUNCIL STUDY SESSION The adopted regional growth forecasts continue to show a strong trend of housing development in the Inland Empire and jobs development in L.A. and Orange Counties as it is today. Clearly, the infrastructure is not sufficient to accommodate that level of development. One of the things that would make the biggest difference is if there were more jobs available in Riverside and San Bernardino Counties and more affordable housing in Orange and L.A. Counties. Having that dynamic in the growth change would significantly change the traffic patterns from what the forecasts currently indicate. The study will not only focus on what roadways to improve and which transit services to implement, but also on what strategies local and regional agencies can pursue to make the entire demand balance work better. M/Chang thanked Mr. Douglas for his thorough and comprehensive presentation. ADJOURNMENT: There being no further business to conduct, Mayor Chang adjourned the Study Session at 6:30 p.m. to the regular City Council meeting. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 17, 1999 CLOSED SESSION: 4:00 p.m., Room CC -8 a) Conference with Legal Counsel - Existing Litigation, Government Code Section 54954.5: City of Diamond Bar vs. State of California b) Conference with Legal Counsel - Pending Litigation, Government Code Section 54954.5: Citv of Diamond Bar vs. State of California c) Conference with Legal Counsel - Existing Litigation, Government Code Section 54956.9(b): Suzie Warren -Jackson vs. City of Diamond Bar, Case No. EEOC 340991850 MPT/O'Connor recused herself and was not present during discussion of Closed Session Items a) and b). CA/Jenkins reported that during the Closed Session, Council discussed initiation of two matters of new litigation with respect to the Lanterman matter. Under the Brown Act, he is not obliged to report on the precise details of that litigation until it is actually filed and served on the opposing party. Council directed the preparation of two lawsuits; both in connection with the Lanterman matter and the attorneys have been given direction relative to preparing those lawsuits. Once they are prepared and filed, he will provide more extensive public reports on the exact nature of that litigation. Beyond that, Council took no other reportable actions during the Closed Session. STUDY SESSION: 5:40 p.m., SCAQMD Auditorium - 4 -Corners Report - Presented by J.D. Douglas, Parsons, Brinckerhoff. Present: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor and Mayor Chang. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director, Linda Magnuson, Finance Director; Anne Haraksin, Senior Administrative Assistant and Lynda Burgess, City Clerk. Study Session adjourned at 6:30 p.m. 2. CALL TO ORDER: Mayor Chang called the meeting to order at 6:30 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor ProTem O'Connor and Mayor Chang. Also present were: Terrence L. Belanger, City Manager; Mike AUGUST 17, 1999 PAGE 2 CITY COUNCIL Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: INVOCATION: Church gave the Invocation. APPROVAL OF AGENDA: J. Michael Huls led the Pledge of Allegiance. Pastor Dennis Stueve, Mt. Calvary Lutheran As presented. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: BUSINESS OF THE MONTH: 3.1 Presented City Tile to Bill Sippel, owner of the Mobile Station located on Diamond Bar Boulevard and Golden Springs Drive. 4. PUBLIC COMMENTS: Michael Armijo, Editor of the Weekly News, 1411 S. D.B. Blvd., invited Council and community members to a birthday celebration on Thursday, August 19 from 5:30 to 8:00 at Clearwater Bagel, 20747 Amar Rd., Walnut. Martha Bruske believed that the Alameda Corridor is a major issue that will heavily impact the community and asked for disclosure from Council. Don Gravdahl spoke about the Lanterman Weed Abatement contract. He asked that Council elaborate on various locations in the City that have not had recent attention. Dave Reynolds said that he had observed barren hillsides, which in his opinion, offer potential for erosion and landslides. Off of the SR 57 and 60, there are many steep slopes without vegetation. People have done their jobs to clear the hillsides but without vegetation, the slopes are unsightly and may present a possibility of slope failure. He expressed hope that along with hillside clearance, there would be a re -vegetation program. He asked that SCAQMD be requested to maintain their slopes. Sue Sisk stated that for several months, the community has been told by administration officials of Lanterman that the communities of D.B., Walnut and Pomona were notified of the proposed secure treatment program at their facility and that the public is confused and misguided as to the purpose and intent of their program. She introduced Deborah Zebanovic. Deborah Zebanovic stated that her sister, Betty Ann, has been a resident of Lanterman Hospital for 33 years since age 7. As a concerned family member and AUGUST 17, 1999 PAGE 3 CITY COUNCIL conservator since 1991 of a developmentally disabled individual, she can confirm that State officials violated State law by failing to provide adequate public notice of their plans. She never received any information on the Lanterman Forensic p , Program and only learned the true facts a couple of weeks ago when sit ech provided her a copy of the blue book dated January 1999. Prior to this time, she understood that the expansion was to include low-risk clients charged with minor offenses. When she saw the signs stating "Stop this Forensic Program," she thought that the community had the wrong impression. She had been told that it wasn't going to be a big deal, that they wouldn't be intermingling with the other clients and she shouldn't worry about her sister's safety. After reading the State's plan, she became outraged and started gathering any information she could. She 61\1 duplicated the information and gave it to severasit s, which, lie erse-T,, didn't know much about the proposed expansion. a expressed concern for the community and felt that the quality of life and safety and the current residents' rights are being violated. The State concealed the true nature of the crimes allegedly committed by the forensic patients. The Department of Developmental Services did not communicate its plans well enough with the community, staff, families, advocates or even to the Department of Mental Health. The Lanterman campus is a secure, serene setting with a lot of community support and involvement. The residents enjoy the faculty, they benefit from the Catholic Church, Rustic Camp and stables, workshops, a swimming pool, canteen, special Olympics and many social events on and off the campus. They are not a danger to the community or a security risk. When high security forensic and severe behavioral patients are relocated to Lanterman and the construct of 16' fences topped with razor wire, several 36' observation towers, bullet-proof nurses stations, horns, alarms, locks, motion detectors and surveillance systems result in housing resembling a prison and staffed by custody officers, her concern is who will protect the current clients' rights. There is a potential violation of individual's rights that occurs by maintaining low risk individuals in a highly secure environment. Rights of the developmentally disabled, which is DSP 304, insure adequate accommodations, the right to treatment and habilitation services that support individuals in the least restrictive environment that allows independence and liberty to live a normal life as possible, free from harm, including unnecessary physical restraint, isolation, abuse, neglect, dignity, privacy and humane care. Free from hazardous procedures. Participation in community activities and social interactions, just to name a few. She thanked Council and the Lanterman Task Force, Federal State and local elected officials, especially Assemblyman Robert Pacheco for their support of AB 373. She was very disappointed that the Assembly Human Services Committee blocked the passage but not at all surprised. She is hopeful that the bill, when reconsidered, will get the required 2/3 vote and she will pursue her sister's rights via the Rights Violation Complaint Process. Red Calkins thanked the Sheriffs Department for patrolling and slowing traffic on Prospectors Rd. He pointed out that tall shrubbery along that street obscure street signs. He supported Council's opposition to the Lanterman Expansion project. AUGUST 17, 1999 PAGE 4 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK - "Future America": (Variety Show) - August 18, 1999 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. (Final Concert of the 1999 Series) 5.2 PLANNING COMMISSION - August 24, 1999 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.3 SMALL BUSINESS SEMINAR - Financial Analysis - August 24, 1999 - 7:00 p -m. to 9:00 p.m., Room CC -6, SCAQMD Headquarters Building, 21865 E. Copley Dr. 5.4 NIGHT AT THE QUAKES - August 25, 1999 - Bus leaves City Hall at 5:30 p.m. - Game Time 7:00 p.m. 5.5 PARKS & RECREATION COMMISSION - August 26, 1999 - 7:00 p.m., Hearing Board Room, 21865 E. Copley Dr. 5.6 LABOR DAY HOLIDAY - September 6, 1999 - City Offices will be closed in observance of the Labor Day Holiday. City Offices will re -open Tuesday, September 7, 1999. 5.7 CITY COUNCIL MEETING - September 7, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.8 TRAFFIC & TRANSPORTATION COMMISSION -September 9, 1999 - 7:00 p.m., Hearing Board Room, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Herrera moved, C/Ansari seconded, to approve the Consent Calendar, with the exception of Items 6.1.3 and 6.8. Motion carried by the following Roll vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Study Session of July 20, 1999 - As corrected. 6.1.2 Town Hall Meeting of August 3, 1999 - As submitted. 6.1.3 Regular Meeting of August 3, 1999 - As submitted. MPT/O'Connor requested that the record reflect that she was not present during Closed Session discussion of Items 1 a) and b). AUGUST 17, 1999 PAGE 5 CITY COUNCIL 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of July 13, 1999. 6.3 APPROVED VOUCHER REGISTER - dated August 17, 1999 in the amount of $988,402.67. MPT/O'Connor recused herself from voting for approval of PO#9005 for $80.00, PO#8840 for $9,653.12, check to Subway for $27.93 and check to Wells Fargo for $381.54 relating to the Lanterman Forensic Expansion Project. 6.4 REJECTED CLAIM FOR DAMAGES - Filed by Amrut & Sita Patel July 30, 1999 and referred the matter for further action to the City's Risk Manager. 6.5 RELEASED BONDS: (a) EXONERATED GRADING BOND (LABOR AND MATERIALS AND FAITHFUL PERFORMANCE) FOR 3020 WAGON TRAIN LANE IN DIAMOND BAR (LOT 28 OF TRACT NO. 30289) No. 3SM 890 885 00, in the amount of $79,380 posted on January 8, 1997 and directed the City Clerk to notify the Principal and Surety of this action. (b) EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 22136 STEEPLECHASE LANE IN DIAMOND BAR (LOT 21 OF TRACT NO. 30578) - in the amount of $6,600 posted with the City on March 19, 1997 and directed the City Clerk to notify the Principal and Surety of this action. 6.6 ADOPTED RESOLUTION NO. 99-66: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090. 6.7 ADOPTED RESOLUTION NO. 99-67: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PROGRAM SUPPLEMENT NO. M 002 TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5455 FOR GRANT FUNDS FOR THE REHABILITATION/RECONSTRUCTION OF GOLDEN SPRINGS DRIVE BETWEEN GRAND AVENUE AND TORITO LANE - and directed the City Clerk to forward the two originals to the Department of Transportation for final execution. 6.9 ADOPTED RESOLUTION NO. 99-68: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AN EXTENSION OF TIME FOR TENTATIVE AK REELMAP PERMNTONNO. 5 2C OR PROPERTY PERMIT NO. 92-1 AND AUGUST 17, 1999 PAGE 6 CITY COUNCIL LOCATED IN THE 3000 BLOCK OF STEEPLECHASE LANE (DOLEZAL). 6.10 APPROVED EXTENSION OF CONSULTING SERVICES AGREEMENT WITH J. MICHAEL HULS FOR ENVIRONMENTAL MANAGEMENT SERVICES - (1) found that it is in the City's best interest to extend the existing contract and (2) approved and authorized the Mayor to extend the Consulting Services Agreement with J. Michael Huls, R.E.A., in an amount not -to -exceed $48,900 for administration of the City's solid waste permit system, coordination of AB 939 and program activities, and implementation of NPDES permit requirements. 6.11 APPROVED SECOND READING OF ORDINANCE NO. 09(1999): AN ORDINANCE RESTRICTING PARKING WITHIN DIAMOND BAR PREFERENTIAL PARKING DISTRICT NO. 2 AND AMENDING THE DIAMOND BAR MUNICIPAL CODE ACCORDINGLY. (MPT/O'Connor voted % "-No on this matter.) 6.12 APPROVED CONTRACT AMENDMENT FOR SHEPPARD, MULLINS, RICHTER & HAMPTON, LLP - for legal services related to the Lanterman Developmental Center Forensic Expansion Project between the City and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of $50,000. (MPT/O'Connor recused herself from voting on this matter). MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.8 RESOLUTION NO. 96-53J: A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS - At the time the FY 99-2000 Budget was approved, staff indicated that there would be several changes to classifications and salary ranges. Following discussion, C/Herrera moved, MPT/O'Connor seconded, to adopt Resolution No. 96-53J. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Ansari ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: 7.1 RESOLUTION NO. 99-69: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING THE LOCAL IMPLEMENTATION REPORT (LIR) AND CERTIFYING THAT THE CITY OF DIAMOND BAR MEETS THE CONFORMITY CRITERIA OF THE 1997 AUGUST 17, 1999 PAGE 7 CITY COUNCIL I::? CONGESTION MANAGEMENT PROGRAM (CMP). M/Chang declared the Public Hearing open. Martha Bruske challenged D.B.'s compliance. There being no further testimony offered, M/Chang closed the Public Hearing. C/Ansari moved, C/Herrera seconded, to adopt Resolution No. 99-69 adopting the Local Implementation Report (LIR) and certifying that the City meets the conformity criteria of the 1997 Congestion Management Program (CMP). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None QLD BUSINESS: 8.1 CITY COUNCIL SUBCOMMITTEE REPORTS: (a) STATUS OF LANTERMAN (Legislative/Litigation Updates). MPT/O'Connor recused herself from this item and left the dais. Report by CM/Belanger and C/Herrera. Sue Sisk requested information regarding the general administration and monitoring of weed abatement contracts. She thanked C/Herrera and C/Huff for participating in Saturday's Car Rally. Fred Encinas thanked Council for voting to press forward with the legal battle with the State. He also thanked Council Members for attending the car rally. He asked the City to request Century Cable to televise Advisory Committee updates. He thanked C/Herrera for her ongoing efforts toward looking at long-term solutions. MPT/O'Connor returned to the dais. b) COMMUNITY/CIVIC CENTER SUBCOMMITTEE. C/Huff and MPT/O'Connor reported on the subcommittee's activities. AUGUST 17, 1999 PAGE 8 CITY COUNCIL Martha Bruske asked Council to delay the matter or buy land for the new Civic Center and the Skateboard Park and retain current open space. She disagreed with taking parking spaces away from the golf course. (c) SKATEBOARD SUBCOMMITTEE. MPT/O'Connor reported that the subcommittee had not yet been established. However, she attended the community meeting last week and was very impressed that about 30 young people participated in the meeting. She encouraged the City's youth to participate in the process. (d) MINNEQUA LANDSLIDE SUBCOMMITTEE. MPT/O'Connor reported Martha Bruske stated that homeowner associations collect fees for mitigation of these types of items. The City is paying CDBG funds for the repair. She expressed concern that all of the City's slope failures require attention. She believed MPT/O'Connor might have a conflict of interest in this matter. CM/Belanger stated that there is a homeowners association. However, the homeowners association does not have any responsibility for maintenance of privately owned slopes involved in this particular matter. They have no responsibility for maintenance of slopes, no responsibility for repairing them and they do not charge fees for maintenance of these slopes. MPT/O'Connor asked the City Attorney to look into the possibility that she may have a conflict of interest with respect to this matter since she lives in the neighborhood. CA/Jenkins indicated that he would research the matter and report back to the Council. C/Ansari stated that prior to the meeting of September 21, the five property owners who are involved in this landslide must determine their percentage of involvement of their property and pay their fair share. 8.2 MATTER OF DISCUSSION REGARDING SETTING ITEMS FOR CITY COUNCIL AGENDAS. C/Huff read from the Council's handbook. AUGUST 17, 1999 PAGE 9 CITY COUNCIL C/Herrera moved, C/Huff seconded, to adopt a policy that whether or not the Council has previously dealt with and voted on a matter, that out of professional courtesy for other Council Members, when a Council Member requests an item to be placed on the agenda, the request will be granted. CA/Jenkins believed that obvious exceptions would apply. There are some items, that, when Council takes action, Council loses jurisdiction. For example, when Council takes a final action by passing a resolution on a land use decision, it is finished and it cannot be brought back. If Council were to approve a contract and the contracting party was to enter into that contract with the City, it would be a binding contract and that matter may not be reconsidered. The kinds of things that can come up after they have already been considered would be more policy - oriented types of decisions. At a minimum, final actions that are beyond further action by Council should be excluded. CM/Belanger stated that placing items on the agenda has the possibility of providing some impact on staff. As a point of clarification, it is presumed that the placement of any item at any time by any Council Member on the agenda is the bare placement of the item on the agenda for Council to consider whether it is going to give direction to staff beyond that discussion. C/Herrera said that CM/Belanger's assumptions are correct and that it would take a majority of Council to engage staff in a new activity. Dr. Lawrence Rhodes asked that Council Comments be moved back to the beginning of the agenda. Martha Bruske stated that she had asked for certain items to be placed on the agenda to no avail. If Council would discuss items and vote on the matter at a future meeting, it would give the public time to consider the consequences and provide input. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 MATTER OF RECREATION SERVICES - The City has contracted for the majority of recreation services with the City of Brea since 1991. Over the past eight years, D.B. has matured as a city and should consider bringing the operation of the recreation program in-house. Some of the reasons that make the consideration more plausible, as well as more desirable at this AUGUST 17, 1999 PAGE 10 CITY COUNCIL time, are that D.B. now has a larger City Hall facility in which to house the in- house recreation staff, has the opportunity to expand cost-effective recreation programming that will involve and benefit more of the community, and has the desire to expand the opportunity for residents to apply for and receive more of the available part-time jobs necessary to conduct the recreation program. The existing contract with the City of Brea can be terminated at any time with 90 days prior written notice. Martha Bruske asked Council to give credit to residents who recommended that recreation services be taken in-house. In addition, the recommendation included having D.B. residents employed by the City. Sue Sisk understood that the issue had been considered by the Council on previous occasions. She believed that most residents would like the program to be in-house and supported the City taking on this responsibility. In addition to money, she questions what the other benefits would be for the City to assume the program. MPT/O'Connor stated that Brea attempts to hire D.B. individuals for the recreation program. Brea has done an excellent job for the City. After 10 years, the City has evolved to the point of considering an in-house program. She asked what guarantees the City has that existing staff would remain on board until December 31. CM/Belanger responded that there are no guarantees short of impressing them to serve. D.B. is contracting for positions and the City would expect that the individuals holding full and part time positions would be in those positions to provide those services. Current employees would be encouraged to apply for in-house positions. C/Huff asked why the City's projected costs are below Brea's costs. CM/Belanger stated that the proposal submitted by the recreation department was higher as a result of requesting more positions. The proposal currently before Council is more reflective of the City's current stafto which staff believes is sufficient to continue to provide a high level of recreational programming. It is likely that the draft proposal will be further refined. Council can presume that the cost will not be more than what is shown in the staff report and may likely be less. It is easier to trim back a contracted program. D.B. residents are given priority consideration to part- time positions in the recreation program. It is likely that the full-time paid staff that would work for D.B. may not include D.B. residents. It depends on the applicant pool and the number of qualified individuals who reside in D.B. that would qualify for these positions. AUGUST 17, 1999 PAGE 11 CITY COUNCIL M/Chang expressed concern that an in-house program will not be cost effective for the City. C/Herrera moved, C/Ansari seconded, to direct staff to bring back more precise budget and revenue figures at the meeting of September 7, 1999 and forward a letter to the City of Brea terminating the recreation services contract effective midnight, December 31, 1999. Further, that Council conceptually approves the proposed in-house program with funding for the Recreation Superintendent position available immediately and directed staff to formalize the in-house recreation program budget and present it at a future Council meeting for approval. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None Chris Emeterio, Acting Community Services Manager, and Wendy Bowman, Recreation Supervisor for the City of Brea, thanked the City and the community for their support over the years. RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the meeting to the Redevelopment Agency at 9:10 p.m. RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council meeting at 9:13 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS: C/Huff stated that, if the Council's recommendation for agendizing items becomes burdensome, he would like Council to reconsider the matter and develop a new policy. He appreciated Council's support on his request. He expected that C/Ansari's request regarding water to be on the agenda. The Tres Hermanos Conservation Authority met on August 9 and entered into negotiations to hire Mike Montgomery as General Counsel. He spoke about the 4 -Comers report, which he hoped would result in transportation improvement over the next 20 years. He again explained the Alameda Corridor East project. C/Ansari met with SCAG and the San Gabriel Council of Governments concerning the regional Housing Element, which will be voted on by SCAG in October. This element will determine how many low and moderate income housing units each city will be responsible for building. The Inland Valley Economic Group has expanded from Pomona and she is the director from D. B. The group was formed to market the region and reach out to other cities. She attended a meeting of the San Gabriel Valley Economic Partnership at which Supervisor Antonovich appeared. She had been attending meetings regarding storm water runoff, which have focused on AUGUST 17, 1999 PAGE 12 CITY COUNCIL residential landscaping that is friendly to catching runoff. She and C/Herrera met with the Senior Citizens group today. The organization has a waiting list of about 26 who wish to join. However, the group does not have meeting space available for additional members. The group discussed the possibility of starting another Senior Citizen's organization. She and MPT/O'Connor met with the Millenium committee. She attended a board meeting for Contract Cities. On August 14, she went with the Sanitation District to view where the sewer lines meet the ocean. She became a grandmother on August 6. C/Herrera spoke about the truck studies that are ongoing in the San Gabriel Valley. She serves as Chair of the Council of Governments (COG), which is concluding its work. Preliminary information indicates that the increase in truck traffic on freeways is due to an increase in the economy. One of the concerns that the Senior Citizens expressed is that there is still a vacancy in the Country Hills Towne Center at the former Ralph's location. The City has been working with the management company to work with Ralph's to bring in an independent grocer. Ralph's Market has repeatedly refused and objected to everyone that has been suggested. She proposed that Council write a letter to the President of Ralph's Market and communicate to him that it is a very strong desire throughout the community to have a grocer in that location. She encouraged residents to participate in this effort. MPT/O'Connor welcomed Cafe Illustrado to the business community. On August 11, she and C/Huff met to discuss the draft Solid Waste Ordinance, which will be presented to Council on September 7. She thanked staff for the very excellent 1999 Concert in the Park series. On August 16, she and M/Chang, serving on the Code Enforcement Subcommittee, met to consider tightening the ordinance. The subcommittee is concerned about slope maintenance throughout the community. The draft Ordinance is slated to be presented to Council on October 5. She wished everyone a safe Labor Day holiday. School opens on September 7 and 8 and she encouraged residents to drive with caution. The Sheriffs Department will continue to patrol the school areas. M/Chang congratulated Cafe Illustrado on their Grand Opening and wished them great success in the community. He thanked them for their service to the community. The public will have an opportunity to discuss the Code Enforcement matter when it is brought before Council in September. The 1999 Concert in the Park series was very successful and well attended by the residents of D.B. On August 14, he was unable to attend the Lanterman Expansion Project opposition Car Rally because he was in Montreal on business. He spoke about his love for the U.S. and expressed his desire that everyone work to eliminate crime. AUGUST 17, 1999 PAGE 13 CITY COUNCIL 11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 9:45 p.m. LYNDA BURGESS, City Clerk ATTEST: Mayor MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JULY 27, 1999 CALL TO ORDER: Chairman Tye called the meeting to order at 7:14 p.m. in the South Coast Air Quality Management Auditorium, 21.865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner McManus. ROLL CALL: Present: Chairman Steve Tye, and Commissioners George Kuo, Joe McManus and Joe Ruzicka. Vice Chairman Steve Nelson was excused. Also Present: James DeStefano, Deputy City Manager, Linda Kay Smith, Development Services Assistant, Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As presented. CONSENT CALENDAR: Minutes of July 13, 1999. C/Ruzicka moved, C/Kuo seconded, to approve the minutes of July 13, 1999, as presented. Motion carried 3-0-1 with C/McManus abstaining and VC/Nelson being absent. OLD BUSINESS: None NEW BUSINESS: None CONTINUED PUBLIC HEARING: 1. Tentative Parcel Map No. 23382, Conditional Use Permit No. 92-1, and Oak Tree Permit No. 95-2 is a request for a one year extension of time for the referenced permits and a reduction of lots from four to three. (Continued from July 13, 1999.) PROJECT ADDRESS: 3000 Block of Steeplechase Lane between Hawkwood Road and Wagon Train Lane Diamond Bar, CA 91765 PROPERTY OWNER/ Warren Dolezal APPLICANT: 4251 S. Higuera Street San Luis Obispo, CA 93401 JULY 27, 1999 PAGE 2 DCM/DeStefano presented staffs report. Staff recommends that the Planning Commission re -open the public hearing, and upon its conclusion, adopt a resolution recommending City Council approval of the application requests. Warren Dolezal stated he received the Draft Resolution late Friday afternoon. He reviewed the document with DCM/DeStefano and discussed possible changes. He indicated that there are conditions contained within the Resolution that will not necessarily work for this project. In his opinion, many of the conditions have already been stated in the project's 1995 conditions of approval. Mr. Dolezal offered the following comments with respect to the Resolution: Page 3, paragraph 5.(d): He stated that this was a duplication of Item 5.b.5. in the 1995 Resolutions. He requested the following change: Add "on his property" after "all required improvements". Chair/Tye stated that he is looking at a copy that has margin notations and it says to delete Item 5. (d). DCM/DeStefano stated that staff has provided the Commission with Mr. Dolezal's "Revised Draft" which was prepared by Mr. Dolezal and outlines the changes that he is now discussing. DCM/DeStefano stated that staff does not necessarily concur with Mr. Dolezal's requested changes. C/Ruzicka asked Mr. Dolezal for his rationale with respect to the proposed change to Item 5 (d). Mr. Dolezal stated that in 1995 conditions, Item 5.(b), it states for "all public improvements". Mr. Dolezal requested the condition state that improvements be made on his property only. Mr. Dolezal referred to Page 4, Item (f). He requested that the word "quarterly" be removed because within the paragraph it is stated that staff has suggested a number of inspections take place over the next five years. He requested this paragraph be deleted because on Page 3, Item (e), it states that Applicant shall protect and preserve the existing oak tree pursuant to the City's Oak Tree Permit process as follows: A chain link fence, with a minimum height of 4 -feet, shall be installed 10 -feet outside the tree's drip line, and fencing shall be installed and shall remain during the construction of the homes on Lots 2 and 3. It also states that fencing shall not be removed until each home has received final Planning Division inspection or Certificate of Occupancy. He stated that the oak tree is approximately 100 years old, and he sees no reason to accept financial burden along with the additional expense of having a quarterly inspection the first year and subsequent inspections over the next five years. C/McManus asked staff to explain the difference between the quarterly inspections and preserving the existing oak tree pursuant to the City's Oak Tree Permit process. DCM/DeStefano stated that Condition (e) is referring to the City's Oak Tree Ordinance that discusses the protection of the oak tree during construction. Condition (f) is specific to this particular project: One of the foundations of the project denial in September 1998 was the loss of the oak tree. The applicant has indicated that he will now save and protect the oak tree. The City needs assurance that that will in fact, be done. The City does not have an appropriately certified arborist or biologist on staff. Therefore, staff has prepared a condition that says that the applicant shall pay for and provide that certified professional in order to assure JULY 27, 1999 PAGE 3 that the tree is properly maintained over this five year period of time. One of the corrections that staff is prepared to offer is the removal of the word "quarterly" from the first sentence. The intent is to have this tree inspected and a report filed quarterly in the first year, semi-annually in the second year, and annually in the third, fourth and fifth year. Mr. Dolezal indicated to Chair/Tye that he wants the entire condition removed. I He does not think it is necessary for him to be burdened by this condition. Mr. Dolezal continued: Page 4, Item (h): He requested the word "replacement" be deleted. With regards to Item (k), he stated that two street lights at the terminus ofHawkwood Road exist, therefore, he requested that this item be deleted. He also requested that Item 0), be deleted. He stated that Tract 47850 owners are required by their subdivision of the 15 lots to install an emergency access gate and it is their obligation under their existing construction. He also requested that Item (m) be deleted. He stated that all utilities are in place and previous conditions cover all specifics. He stated that the condition relates to any modifications on any facilities including, but it also states being within the easement of Steeplechase Lane due to the addition of this project. He stated that he does not own that property. Mr. Dolezal referred to Page 5, lie stated that Item (o) is a duplicate of Item (n). He stated that Item (p) is a duplicate of Items (e), (g) and (h) and he would like it deleted. With regard to Item (q), he said he cannot provide a life policy for the oak tree. He stated he will include the Oak Tree Ordinance and provide the instructions and the preservations in the Buyers Awareness Package. He requested the condition be deleted. He said he believes it is also covered by Items (e), (g), (h) and (n). Chair/Tye re -opened the Public Hearing. There being no one present who wished to speak on this matter, Chair/Tye closed the Public Hearing. C/McManus said that in reading the Resolution he did not reach the same conclusions that Mr. Dolezal reached and he would like staff to respond to each issue. DCM/DeStefano responded as follows: I . Item 5. (d) essentially duplicates the condition of a previous resolution. There is one difference. The previous resolution (1995) discussed all "public" improvements. This condition, as written by the City's Engineer, strikes the word "public" in two places. He said he indicated to Mr. Dolezal earlier today that he would not recommend removal of Condition 5. (d) but he has no quarrel with adding the words "on his property" to the end of the first sentence and to the second sentence. 2. Item 5. (f): Staff has stated its desire to retain the condition to monitor the progress of the tree and to remove the word "quarterly" from the second sentence. C/Ruzicka verified that Item 5. (e) relates to 5. (f) in that 5. (e) takes care of the oak tree during a different period of time than does 5. (f) and therefore, 5. (f) is every bit as important as 5. (e). Item 5. (h): Staff concurs with Mr. Dolezal's request to strike "replacement" from the last sentence. JULY 27, 1999 PAGE 4 4. Item 5. (k): Staff recommends that the Planning Commission remove Condition 5. (k) to provide th assurance to Mr. Dolezal that the street light presently exists at the terminus of the cul-de-sac and would not require additional street lights to be placed in the future. 5. Item 5. (1): Staff recommends that this condition remain intact. The condition has to do with any roadway modifications on Hawkwood Road as a result of the emergency gate access. The emergency gate is the responsibility of an adjacent developer. This is a condition prepared by the City's Engineering staff regarding the immediate terminus of Hawkwood Road. The existing condition within the 1995 resolution talks about curbs and gutters at the end of that street which would need to be modified. 6. Item 5. (m): DCM/DeStefano stated that this is a condition from the City's Engineer. It is duplicative of the referenced conditions that discuss in various ways drainage, water, etc. He said he believes that the condition can be deleted. 7. Item 5. (o): Staff does not believe Condition (o) is a duplicate of Condition (n). Condition (n) was written for the grading plan. Condition (o) is written for the Parcel Map. Staff recommends that both conditions remain. 8. Item 5. (p): This condition is the preparation of a maintenance program in order to insure that the tree is properly maintained. Staff recommends that this condition remain a part of the Resolution. 9. Item 5. (q): This condition is designed to provide additional security that the tree will remain. Thi measure is somewhat unique and will require work on the part of the City Attorney in order to come to a permanent conclusion. The idea is to find a permanent protection with some type of security to insure the performance and success of the tree. Otherwise, there is no penalty for the loss of the tree. The dollar amount would be determined by an appropriate appraisal firm in a form approved by the City Attorney. Following discussion, C/McManus moved, C/Ruzicka seconded, to adopt a resolution recommending City Council approval of the application as amended in accordance with staffs recommendations. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, McManus, Ruzicka, Chair/Tye NOES: COMMISSIONERS: None ABSENT: COMiVIISSIONERS: VC/Nelson PLANNING COMMISSION COMMENTS: None INFORMATIONAL ITEMS: DCM/DeStefano stated that the McDonald/Chevron project is scheduled to commence construction in about two weeks and complete construction for opening by January 2000. He stated that staff has a number of technical amendments to propose to the City's one year old Development Code. Projects that will be brought before the Commission at future meetings include a request for extension of the First Evangelical Fret Church parking lot and the Tice Project. The office projects within the Gateway Corporate Center are movin€ erence resulted in a lot forward and will make their construction deadlines by the end of the year. The ICSC Conf of interest in locating to Diamond Bar on the part of fast food chains due to office building construction as well as, a desire to locate next to existing businesses such as Starbucks/Hollywood Video. As a result of a merger between JULY 27, 1999 PAGE 5 Lucky and Albertson's Markets, the Lucky store at Grand and Diamond Bar Boulevard will be retained and the Albertson's store at Golden Springs Road and Brea Canyon Road will become a Top Valu. SCHEDULE OF FUTURE EVENTS: As listed in the agenda. ADJOURNMENT: C/McManus moved, C/Ruzicka seconded, to adjourn the meeting. There being no further business to come before the Planning Commission, Chair/ Tye adjourned the meeting at 8:20 p.m. Respectfully Submitted, Jar'Kes DeStefano Deputy City Manager Attest: Steve Tye Chairman t CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JULY 22, 1999 CALL TO ORDER: Chairman Nolan called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Anis. ROLL CALL: Present: Chairman Dan Nolan, Vice Chairman Pruitt, and Commissioners Patty Anis, Annette Finnerty and Karen Holder. Staff: Bob Rose, Community Services Director; Wendy Bowman, Recreation Supervisor and Gary Olivas, Interim Community Services Coordinator and Sara Somogyi, Recreation Specialist -Athletics. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 Approval of Minutes of June 24, 1999 Regular Meeting. C/Finnerty moved, VC/Pruitt seconded, to approve the minutes of June 24, 1999 as presented. Motion carried 3-0-2 with C/Anis and Chair/Nolan abstaining. 1.2 Transmittal of draft Articles of Incorporation and By -Laws for Proposed Diamond Bar Community Foundation. C/Finnerty said she is somewhat concerned about the purpose of the foundation. She said that she believes the original intent was to form a foundation was to assist in the implementation of the Parks Master Plan, to acquire land and recreational facilities, and to pay ongoing expenses. JULY 22, 1999 PAGE 2 PARKS & RECREATION COMMISSION Chair/Nolan expressed concern that the original document was forwarded to the City Council and on to the City Attorney without coming back to the Commission. CSD/Rose explained that once a document is forwarded to the City Council, it then becomes their document and it is their prerogative to seek further input if they so desire. In this case, the document was referred to the City Attorney and has not been referred back to the Parks and Recreation Commission for additional input. This matter is scheduled for the August 3, 1999 City Council agenda. He stated that he will include in his report the fact that the Parks and Recreation Commission had concerns with the draft Articles of Incorporation and By -Laws. The City Attorney recommended the Articles of Incorporation be more flexible. The Board of Directors may narrow the scope of the By -Laws upon direction from the Council and the By -Laws will not have to go back to the State of California with an amendment. He read from Article 111.01, third line from the bottom of Page 1. CSD/Rose pointed out that Article V., Section 5.03 on Page 6, Term of Office of Directors A. Mayor's appointee will be revised to read one year. 2. INFORMATIONAL ITEMS: 2.1 Recreation Update: AS/Somogyi presented the recreation update for a. Athletics RS/Bowman presented the recreation update for b. Tiny Tots C. Day Camp d. Contract Classes e. After School Program f. Marketing 2.2 Capital Improvement Program (C.I.P.) update. CSD/Rose updated the Commission on the following CIP Items: a. Vending Machines JULY 22, 1999 PAGE 3 PARKS & RECREATION COMMISSION CSD/Rose responded to C/Finnerty that all City parks except Starshine and Paul C. Grow are slated to receive machines. VC/Pruitt asked if the City will receive the percentage originally indicated in the contract to which CSD/Rose responded that the percentage amount is the same as agreed. b. Heritage/Ronald Reagan Parks ADA Retro -Fit C/Anis stated she visited both parks and the playgrounds look very professional. C. Community/Civic Center VC/Pruitt said she attended the Council meeting during which members of the task force presented portions of their final report. She was pleased to see the enthusiasm on behalf of the Council and that the task force will remain intact throughout the process. She indicated she would like to see more outdoor fields included in the civic center. Chair/Nolan asked if the City has received response to the Concerts In The Park insert. CSD/Rose indicated that the City receives 10-12 responses per week per event. The card will also be inserted into The Windmill's August publication and is expected to reach about 15,000 homes. He has received an indication that the majority of the responses favor the hospital pad with the Kaiser location second, the golf course third and indications that residents do not want Summitridge considered as a potential site. The task force will not meet again until the fiscal analysis is completed. d. Skateboard Park CSD/Rose indicated to C/Anis that the first community meeting is tentatively scheduled to be held on August 10. Approximately 200 skateboarders will be sent invitations to the public meeting. The meeting site is yet to be determined. The purpose of the meeting is to solicit interest from people who wish to participate in the process. The steering committee will work as a design team to determine what elements should be a part of the park. JULY 22, 1999 PAGE 4 PARKS & RECREATION COMMISSION The site selection is a Commission and Council decision CSD/Rose responded to C/Holder that the skateboard park is not intended to be a part of the civic/community center. VC/Pruitt pointed out that there are articles about skateboarding regularly published in the newspapers. With regard to safety enforcement, the City of La Verne has set up an excellent program with respect to enforcement and monitoring. Kids are not able to use the park if they violate the rules. In addition to police officers, volunteers patrol the park. She likes Mr. MacBride's suggestion to place a bench with a memorial plaque along with a spanner banner at the end of the street close to the YMCA is an excellent for the skateboard park. Chair/Nolan said he has observed a great deal of interest in a skateboard park and with the participation of the skateboarders in the process, it will have positive results. e. Lorbeer Ballfield Lighting C/Holder said she is very excited about the lighting. She asked what hours the lighting will be illuminated. CSD/Rose indicated that the details are being worked out at this time. Currently, the school's security lights are turned on until 10:00 p.m. VC/Pruitt said that she, too, is very thrilled to see lights come to Lorbeer. She was told that the field will be closed to youth groups for about two weeks during installation. Chair/Nolan is pleased that this project is coming to fruition. He looks forward to lighting at Pantera Park and Chaparral Middle School. f. Spanner Banners CSD/Rose explained that as an alternative, staff is researching vertical banners and electronic billboards at the request of the Council. Chair/Nolan commented about the aesthetic effect of spanner banners or vertical banners as opposed to neon signs. JULY 22, 1999 PAGE 5 PARKS & RECREATION COMMISSION C/Holder said she favors spanner banners because they are not flashy. She does not oppose the higher price because it will slow down the amount of "garbage" that is posted. She suggested that an electronic revolving sign could be placed in front of the community center for informational purposes. g. Trails Master Plan CSD/Rose explained to C/Holder that the Trails Master Plan is an element of the Parks Master Plan and that the plan would include all bicycle, hiking and equestrian routes with the intent to connect with trail heads from Walnut and Chino Hills. In response to C/Anis, CSD/Rose stated that surrounding communities have Trails Master Plans in place. CSD/Rose indicated to Chair/Nolan that an appropriate time to appoint a subcommittee to consider this matter would be in September when the contract is awarded. Many public meetings will be scheduled to discuss the plan. h. Sycamore Canyon Park Landslide Repair Pantera Park Ballfield Lighting The Commission concurred that Pantera Park Ballfield Lighting should be completed prior to the Peterson Park Irrigation/Drainage Improvements. Responding to C/Anis, CSD/Rose stated that the City turned down AYSO's request to donate toward ballfield lighting because the City does not want any appearance of the organization buying its way onto the facility. Staff recommended that they offer the money to Chaparral Middle School which provides one of AYSO's main playing fields. Peterson Park Irrigation/Drainage Improvements In response to VC/Pruitt, CSD/Rose said he believes the improvements can be limited to the Tot Lot area. The issue is whether it is ground water or that the drains do not work. The ground water matter is resolved by JULY 22, 1999 PAGE 6 PARKS & RECREATION COMMISSION implementing a de -watering program which is an engineering program that involves either sealing the hole or pump the water out or intercept the water if it is originating from another location. k. Sycamore Canyon Park ADA Retro -Fit 3. OLD BUSINESS - None 4. NEW BUSINESS 4.1 Proposal For Millennium Celebration. CSD/Rose presented staff's report. This event would be held on December 31, 1999 and would usher in the New Year/Millennium. This concept will be presented to the City Council for consideration at the August 3, 1999 meeting. The Commission generally concurred that even though the event will cost the City a fair amount of money, it is a unique opportunity to bring the community together. C/Finnerty stated that she visited a number of adjacent businesses that indicated they would remain open that night beyond their usual business hours to join in the festivities because they feel that the City has been trying to help local businesses. VC/Pruitt said she was approached by three of the business owners who told her they were contacted. They indicated that they are very enthusiastic about the event and will support it 100 percent. She commented that she thought Mayor Chang's announcement of the possible event prior during opening comments at the July 20 Council meeting showed a great deal of enthusiasm which she thought was great. She asked people to attend the next City Council meeting and show their support. CSD/Rose indicated to VC/Pruitt that the extent of involvement on the part of the business community is yet to be determined. During preliminary discussions, it was expressed to him that vendors located in the adjacent shopping centers should have the first opportunity to provide the food. He said he is concerned about staffing the event. He encouraged Commissioners to speak to vendors and business people about participating. CSD/Rose spoke about the need to coordinate the event and address adjacent business owner's and resident's concerns. JULY 22, 1999 PAGE 7 PARKS & RECREATION COMMISSION The Commissioners volunteered their services as needed. 4.2 Consideration of Change of Conditional Use Permit for Paul C. Grow Park. CSD/Rose recommended that the Commission table this item because the situation has been resolved. VC/Pruitt said she visited the park today between 1:00 and 2:00 p.m. One person she met at the park told her that her biggest concern about the park has to do with the trash left behind by user groups. She suggested that something be done about the excessive amount of clover which is attracting a large number of bees. She suggested that the doggie bag dispenser that is closest to the restrooms be turned toward the sidewalk instead of facing the fields. Both dispensers were empty. CSD/Rose stated that a requirement of the contract is to regularly spray for any type of weeds, including clover grass. C/Finnerty moved, C/Holder seconded, to table consideration of Change of Conditional Use Permit for Paul C. Grow Park. Motion carried 5-0. ANNOUNCEMENTS: C/Holder said that when she was walking at Peterson Park the other night she failed to notice whether the doggie bag dispensers were supplied. However, she did notice a lot of excrement in the area. She is currently working on the Haunted House project. C/Anis signed her children up for the Junior Tennis Academy and she signed up for the Tennis Academy on Friday nights. She enjoys the Concerts in the Park series. CSD/Rose indicated to C/Finnerty that Lanterman residents are attending the Concert in the Park series. VC/Pruitt said that last night's concert was great and she believes it is the largest turnout to date. CSD/Rose indicated to VC/Pruitt that staff is looking into having a movie at the park. VC/Pruitt said she attended a Movie in the Park at Deckert Park in Phillips Ranch. VC/Pruitt announced the beginning of the Pop Warner season on August 2. Opening Day Ceremonies will be held on Saturday, July 24 in the Diamond Bar High School Theater from JULY 22, 1999 PAGE 8 PARKS & RECREATION COMMISSION 10:00 a.m. to 12:00 noon. The flowers at City entrances look very nice from every direction. She attended the Celebration of Life services for Steve Tamaya today at Sycamore Canyon Park. Chair/Nolan pointed out that the August 3 City Council meeting is important and that when Parks and Recreation issues are scheduled Commissioners should plan to attend Council meetings if possible. The first AYSO soccer game will be played at Pantera Park this fall. He suggested that the Commission be a part of that event. He suggested that the City consider covering the dugouts at Sycamore Canyon Park. He would like to participate in another joint meeting between City Council and the Commission. He recommended that another Commissioner volunteer to visit two parks that he has not been able to visit due to scheduling conflicts with staff: Summitridge Park and Pantera Park. C/Anis volunteered to visit Summitridge Park. VC/Pruitt volunteered to visit Pantera Park. Chair/Nolan stated that major public education needs to be conducted regarding pooch issues. He recommended a public service announcement on Channel 12. C/Holder suggested that a cute eye-catching caricature might draw attention to the pooch situation. ADJOURNMENT: VC/Pruitt moved, C/Holder seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Nolan adjourned the meeting at 9:45 p.m. Respectfully Submitted, /s/ Bob Rose Secretary Attest: /s/ Dan Nolan Chairman CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Herrera FROM: Linda G. Magnuson; Finance Director SUBJECT: Voucher Register, September 7, 1999 DATE: August 31, 1999 Attached is the Voucher Register dated September 7, 1999. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated September 07, 1999 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION 001 GENERAL FUND 010 LIBRARY SERVICES o11 COM ORGANIZATION SUPPORT 112 PROP A --TRANSIT FUND 115 INTEGRATED WASTE MGT FUND 118 AIR 01 -TY IMPR FD (AB' 766.) 1"2!5 COM DEV BLE`: GRANT FUND CITIZENS OPT -PUBLIC SFTY 1 LLAD #:.38 FUND i "=1 LLAD #-39 FUND 141 LLAD ##41 FUND .7,50 CAPITAL IMPROV,/F'ROJ FUNDI 1 7 SELF INSUR11'NCE FUNDI REPOF'.T FOR ALi-_ FLI^_f,15 .t ...tnc,-= Director Terren-e L, Belang _.at_•{ 11-�tI-.ager. PREPAID VOUCHERS TOTAL 2,27,2,5-:"-. _ 6 3901 627.92 &.13-1,157.28 . 00 278.67' .00 1 , '-'00 .00 a 1,200.00 .00 61,275.99 61,275.99 .00 1l,I-,. 1 166.31 .00 1,638.15 1,J-.38.15 .00 6,187.13 8,187.13 =;10. ' :;_', 163.9'.? 2,474.61 .0o 8,391.27 "-,1 . 7 .00 9,3522.39 9,352.39 .00 14,055'.2-4 14,059.24 .. 87?. !D42' 232,879.82 __ 1,496.85 __ T,'1 717 . 7= 557.71 jaborah H. 0" Connor Fir ;: or Pro Tern Carol Herrera. Cnuini _ :i I n'Ierrib(--�i^ CITY OF DIAMOND RAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 1 DUE THRU: 09/07/1999 A-1 EQUIPMENT RENTALS 0414090-42325-- 9108 200200106 EQ.RENTAL-TAMAYA CELEB 1,608.15 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK 4 -CON ENGINEERING INC TOTAL DUE VENDOR 1,608.15 2505310-46415-14999-46415 C9496 0901199-03 PARI: IMPROVEMT-HERITAGE 95,905.95 2505310-46415-15099-46415 C8496. 0901199-03 FARM IMPROVEMT-R REAGAN 59,521.37 40.00 TOTAL PREPAIDS .00 TOTAL DUE VENDOR TOTAL VOUCHERS 155,435.132 TOTAL DUE VENDOR, 155,435.32 A&B BUS COMPANY 0015=31-45300-- 9908141/7004 MNTLY MAINT-SIC CN-AUG/JL 1,416.20 1125360-45310-- oq3;; ;269 TRNPRTN-DAY CAMP EXCRSN 1,135.00 990814117W14 MNTLY MAINT-DST 39-AUG/JL 7.995.00 TOTAL PREPAIDS .00 1,203.7; TOTAL VOUCHERS 1,135.00 ;:;:141/7004 MNTLY MAINT-SMTRDG-AUG/JL TOTAL DUE VENDOR 1,135.00 A-1 EQUIPMENT RENTALS 0414090-42325-- 9108 200200106 EQ.RENTAL-TAMAYA CELEB 1,608.15 TOTAL PREPAIDS •00 TOTAL VOUCHERS 1,608.15 TOTAL DUE VENDOR 1,608.15 AARP 4015350-45340-- MATURE DRVNG CLASS -8/16 40.00 09/07/1999 35526 TOTAL PREPAIDS 40.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 40.00 ACCURATE LANDIKAPE 0::'15_25-45344-- 99i!'141/74l'4 MNTLY MAINT-STRSHN-AUG/JL 708.20 0015=31-45300-- 9908141/7004 MNTLY MAINT-SIC CN-AUG/JL 1,416.20 9908141(7004 MNTLY MAINT-P GROW-AUG/JL 1,770.26 990814117W14 MNTLY MAINT-DST 39-AUG/JL 7.995.00 9902141/7CYA MNTLY MAINT-HERITG-AUG/JL 1,203.7; = ''?G8I41;'7004 MNTLY MAINT-MPL HL-AUG/J!_ 1,416.24 ;:;:141/7004 MNTLY MAINT-SMTRDG-AUG/JL 4,101.04 9948141,17044 MNTLY MAINT 2,981.48 0902141/7,004 MNTLY MAINT-PNTERA-AUG,IJL 5,127.02 9908141;'7004 MNTLY MAINT-DST 41-AUG/JL 4,100.00 -4`'00-- 9908141117004 MNTY MAINT-R RGN -AUG/JL 2,077.16 _5_:-455:10-- 9908141/7404 MNTLY MAINT-DST 58-AUG/JL 6,910.00 TOTAL PREPAillS .00 TOTAL VOUCHERS 39,666.34 TOTAL DUE VENDOR 39,866.34 AIRTOUCH CELLULAR 0414090-46240-- 9170 CELL PHONES - C MGR 931.86 09/07/1999 35531 1e4411-46254-- 9170 CELL PHONE -SHERIFF 310.62 09/07/1999 35531 TOTAL PREPAIDS 1,242.48 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,242.48 AJAX SIGN GRAPHICS INC 0014090-41200-- 88916 2459 EMPLY NAMEPLATES 30.86 0014090-41200-- 24.,45 EMPLY NAMEPLATE 12.79 TOTAL PREPAIDS .00 TOTAL VOUCHERS 43.65 TOTAL DUE VENDOR 43.65 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:05 VOUCHER REGISTER PACE: 2 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK ALL AMERICAN ASPHALT 001-23002-- 50033 REFUND SCRTY DEP-HERITAGE 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR .50.00 AMERICAN APPLIANCE REPAIR 00115314-42210-- 99729A REFRGRTR REPAIR -HERITAGE 55.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 55.00 TOTAL DUE VENDOR 55.00 AMERICOMP IMAGING SYSTEMS 001411195-4220:-- 9022 19144 MAINT-CITY PRNTRS 2,916.00 0014'.`?5-4:205-- 9022 19172 TONER CARTRIDGES 422.07 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,338.07 TOTAL DUE VENDOR =.338.07 FATTY ANIS 0015250-44100-- PARKS & REC MTG-7/22 40.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 - TOTAL DUE VENDOR 40.00 APF"LEO"�E EM''LOYMENT °_FVICES 0314040-44000-- 8980 CA -3659638 TEMP SVCS-JLY 26-30 C CLE:: 480.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 480.00 TOTAL DUE VENDOR 480.00 A,MENTROUT CONSULTANTS 01:14440-44040-- 8966 JULY EMERGNCY SVCS -JULY 939.95 TOTAL PREPAIDS .00 TOTAL VOUCHERS 939.95 TOTAL DUE VENDOR 939.95 AT&T 001-`090-42125-- PH.CHARGES-GENERAL 432.67 0014?90-42125-- PH.CHARGES-GENERAL 23.22 •'.?014;,95-4212`-- PH.CHARGES-COMM vy. MRKT 40.44 TOTAL PREM - .00 TOTAL VOUCHERS 496.33 TOTAL DUE VENDOR: 496.33 ATHENS SERVICESv ?;15510-455Gd-- 8971 SWEEPING SVCS -JULY '99 9,427.86 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,427.86 TOTAL DUE VENDOR 9,427.86 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:3008 VOUCHER REGISTER PAGE: 3 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AIMOUNT DATE CHECK BALDY VIEW CHAPTER 0014010-42325-- BIA MTG-MAYOR 8/26 35.00 09/07/1999 35521 TOTAL PREF'A1 DS35.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 3.5.00 MARJORY BENT 001-34730-- 49230 EXCRSN REFUND-STATELINE 15.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15.00 TOTAL DUE VENDOR 15.00 BEST LIGHTING 0015314-42210-- 9100 E11860 PROF.SVCS-HERITAGE PK 1 110.83 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,110.83 TOTAL DUE VENDOR 1,110.83 BEST NAILS 001=34430-- REFUND DEP. REFUND-TSR 99-06 100.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100.00 HFI 0015350-45305-- 9027 SINK. RNTL-7128,8/4,11 487.14 ?OTAL PREPAIDS .00 TOTAL VOUCHERS 487.14 TOTAL DUE VENDOR 487.14 QUAID IHEIJEEWALA 001-23002-- 50051 REFUND SCRTY DEP-PANTERA 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 BILL'S LOCK AND SAFE 0015314-42210-- 9123 153218 RE-KEYING - HERITAGE PK 622.47 TOTAL PREPAIDS .00 TOTAL VOUCHERS 622.47 TOTAL DUE VENDOR 622.47 BONTERRA CONSULTING 001-23011-- 826 PROF.SVCS-FER 96-02 695.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 695.00 TOTAL DUE VENDOR 695.00 BOOMERANG PRESS 2505510-46411-13198-46411 9106 200104 PLANS & SPECS-GS/LEMON 604.63 TOTAL PREPAIDS .00 TOTAL VOUCHERS 604.63 TOTAL DUE VENDOR 604.63 RUN DATE: 09/02/1999 11:30:08 FUND/SECT-ACCT-PROJECT-ACCT BOULEVARD BAGELS 0014090-42325-- BRADSHAW PRINTING 00114095 -42110 -- BRAHMA BOOSTERS 0114010 -42355 -- MICHAEL BRANDMAN ASSOCIATES INC 001-3010 001 Zli011- 001-23010-- CITY OF BREA 0015350 -45300 -- VICTORIA BROWN 001-3,4730— BRYAN q -T IRRAT r, ASSOCIATES 'NIC 55 452+.7-- . « 52-2 1 -`10 -45227 -- Of, 15 1;-45227-- «, - �-:-;,-- =? JOINT POWERS INSURANCE A T:HORITY CITY OF DIAMOND BAn. VOUCHER REGISTER PAGE: 4 DUE THRU: 09/G7/1999 PREPAID FO it INVOICE DESCRIPTION AMOUNT DATE CHECK 9134 MTG SPPL-Ct.MCB/17,PW 8/19 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR. 'rO5c . 12'-:74 PRNT COMM.NWLTTR'iREC G TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR COMM.ORGNZTN SUPPORT FUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL 141E VENDOR PROF.SVCS-FPL 93-010 PROF.SVCS-FER 93-003 PROF.SVCS-FPL 94-025 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 9050 364500003 REC.SVCS-AUGUST 99 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 327.`_:7 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 91:204'=' PROF.SVCS-IN5r`EG R55- 9823184 PROF.SVCS-STREET INSPEC 8=50 982252'. PP,OF.SVCS-ENG INSPEC. 5683 982.252 PROF.SVCS-ENG INSPEC PROF.SVCS-GRDNG INSPEC- 8051 952253 255[, a„25c:c PROF.SVCS-STREET INSPEC TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 5-096940 LBLITY CVRD-HRMNY VS D/B TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 31.00 .00 31.00 31.00 6,035.00 .00 6,03-5.00 t. , 03`,;.00 700. 00 .00 700.00 700.00 363.13 851.68 429.90 .00 1,644.71 1,644.71 43,196.42 .00 43,196.42 43,196.42 40.00 .00 40.00 40.00 16`-x.3b 135.57 379.78 67.53 191.9,7 423.30 .00 1,36:.51 1,363.51 1,496.85 .00 1,496.85 1,496.85 RUN DATE: 09/02/1999 11:30:08 �ITY OF DIAMOND BAR VOUCHER REGISTER PAGE: 5 DUE THRU: 09/07/1999 rr"UND/5ECT-ACCT-PROJECT-ACCT PO # INVOICE D 5CR?PTiON PREPAID AMOUNT DATE CFECK. CALIFORNIA PUBLIC SECTOR 0014030-42320-- 1312/634531 CA PUBLIC SECTOR DIRECTP.Y 307,95 TOTAL PREPAIDS TOTAL VOUCHERS .Oti 307.95 TOTAL I:UE VENDOR 307.95 CAMELOT GOLFLAND 7738 0175 DAY CAME' EXCRSN-7/'27/99 442.50 TOTAL PREPAIDS TOTAL VOUCHERS .00 TOTAL DUE VENDOR 442.50 442.50 RONALD CARLSON 001-34760-- 31487 RECREATION REFUND 206.00 TOTAL PREPAIDS TOTAL VOUCHERS .OU TOTAL DUE VENDOR 205.00 208.00 CERTIFIED TRANSPORTATION 1125360-450110- C8931 01-34243 TRANSP. DAY CAMP -7/28/99 211.05 TOTAL PREPAIDS TOTAL VOUCHERS .00 TOTAL DUE VENDOR ?11.05 211.05 WEN CHANG X30-- REIMB-LEAG CONF11MONTEREY 9.00 TOTAL PREPAIDS TDTA; VOUCHERS .Cw TOTAL DUE VENI DF; 9.00 -00 S' ^MAR FCS Cii;GTT r�j fl O IATES INC i}a_cc, RDWAY MHINT-AU"; 9r. 19,:96._0�'.� .,^ 41i- =1b,'208 PROF .SVCS -FPL 'ib -49 530.00 907 04=-4511 CITY WIDE S H r. LfTRFFC IMPR 6,12 .60 .."15= .:-4._-`Y-- :4`"- 54 MRKNG & SGNING MAINT-AUG 10,042.24 _.4 f4'---;`4 RGHT OF WAY MAINT-AUG 99 662.50 - 0-- 21620: PROF -SVCS -FPL 95-55 43 5.00 Ibi PROF -SVCS -FPL 96-49 872.00 TOTAL PREPAIDS TOTAL VOUCHERS OU TOTAL DUE VENDOR 38 110.00 38,110.64 '-'WT , I ; J AC CORPORATION 0015310-42130-- 903h `036 UNFR'M RNTL-WEER:: 7;12-8/16 11.82 b6 15(,240784 UNFRM RNTL-WEE{; : /,2y19.47 3 1. 47 TOTAL PREPAIDS TOTAL VOUCHERS .00 TOTAL DUE VENDOR 136.29 136.29 CLUi' DISh�EY 00i5:lr_"Iti-4J.i 1fl-- 9047 292:30 DAY CAMP EXCRSI-! - $/17/99 TOTAL PREPAIDS 350.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 350.00 350.00 G;.?Y D� DIAMOND RAR RUN GATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 6 DUE THRU : 09 /07 / 1'.?99 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK COFFEESMITH COMPANY 0014090-42325-- 8876 7881 SUPPLIES - COFFEE 63.85 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 63,85 TOTAL DUE VENDOR 63.85 BONNIE COLESON 001-34720-- 44902 EXCRSN REFUND -OAK GLEN 23,00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 23.00 TOTAL DUE VENDOR 23,00 CONVERSE CONSULTANTS WEST 2505510-46411-12198-46411 C1765 335734 PROF.SVCS-REVW/INSPEC 8,637.64 TOTAL PREPAIDS .00 TOTAL VOUCHERS 8,631,64 TOTAL DUE VENDOR 8,637.64 WALT COOPRIDER 49828 EXCRSN REFUND -JULIAN 12.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12.04 TDTAL DUE VENDOR 12.00 xJ ENGINEERING 9:)14 95DB-09 BLDG & SFTY SVC -7/19-8/20 55 030.35 TOTAL PREPAIDS .00 TOTAL VOUCHERS 55,030.35 TOTAL DUE VENDOR 55,030.39 DAISY I �hI.,� sHEEL -'-1595? PRINTER, RIBBONS -FINANCE 98.24 0014,150-4120s7-- 227520 PRINTER RIBBONS -FINANCE 200.75 225957 EPSON-PRNTR RIBBONS 98,24 TOTAL PREPAIDS .G0 TOTAL VOUCHERS 397.2: TOTAL DUE VENDOR397.23 DAVID EVANS AND ASSOCIATES 25::x:10-46415-1]292 46415 C7965 019107 PROF.SVC-LRBR MDDL SCH 1,360.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,360.00 TOTAL DUE VENDOR 1,360.00 DAY ._. BITE COPi CENTER 0015350-45305-- 9113 COPY SVCS -COMM SVCS 547.60 0015210-42110-- 9015 5 -roc 32w6 COPY SVCS -CITY DSGN GDLNS 27.06 0015350-45305-- 0015558-45509-- CORRECTION -331.25 COPY SVCS -COMM SVCS 331.25 TOTAL PREPAIDS .00 TOTAL VOUCHERS 574,66 TOTAL DUE VENDOR 574.66 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 7 DUE THRU: 09/07/1999 FUNDiSECT—ACCT—PROJECT—ACCT DELTA CARE PMI 001 -21104 -- CAROL DENTIS 0014040 -44000 -- 0015350-44300-- 0014040-44000-- 0014040-44000-- 0015210-4400 3-- 0014090-440OC-- 0014040-44ND 0014090-44000 DEWAN LUNDIN & ASSOCIATES 2505510-46411-120 8-46411 2505510-46411-12198-46411 00155l0-452','27__ i DIAMOND BAF CINEMA DIAMOND BAR. IMPROVEMENT ASSOCIATION 2505215-46420-13898-46420 0014090 -42115 -- 1255215 -42355 -- DIAMOND BAR INTERNATIONAL DELI 0015350-42325-- 111 1g5`15'232)5-- PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK DAY CAME' EXCRSN-8/13/99 196.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 196.00 TOTAL DUE 'VENDOR 196.00 9135 2753 INSERT—CC TASK FORCE 1,030.00 9011 27539 AD—CONCRTS/QUAKES DB NITE 880.00 8943 SUPPLIES—PAINT THE TOWN 735.85 TOTAL PREPAIDS •00 TOTAL VOUCHERS 2,645.85 TOTAL DUE VENDOR 2,645.85 P08877 MTG SUPPLIES—MILLENMB/10 54.88 P08877 MTG SUPPLIES—S/WST 8/11 26.31 TOTAL PREPAIDS .00 TOTAL VOUCHERS 61.19 TOTAL DUE VENDOR 81.19 SEPT SEPT—DENTAL PREMIUMS 195.69 TOTAL PREPAIDS •Ota TOTAL VOUCHERS 195.69 TOTAL DUE VENDOR 195.69 9005 WCCA0707 PROF.SVCS—WCCA 7/7/99 80.00 9005 PRR0722 PROF.SVCS—P°::R MTG 7/22/99 120.00 9005 DBCC0817 PROF.SVCS—CITY CNCL 220.00 DBCC0518 PROF.SVCS—CITY CNCL MTG 380.00 QW5 PROF.SVCS—P/C7/13,27,8/10 230.00 LETF517/614 F'ROF.SV,S—LANTERMAN 6/14 60.00 9005 LAC0726/THCA PROF.SVCS—LNTRM , /26,THCA 120.00 LETF517/614 PROF.SVCS—LANTERMAN 5/17 80.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 1,290.00 TOTAL DUE VENDOR 1,290.00 C8960 DB -021-1/2 PROF.SVCS—MEADOWGLN INSPE 10,720.00 C3957 DB -020-1 PROF.SVCS—AMBUSHERS INSPE 4,528.00 A9185 DBO19A1 PROF.SVCS—CABLE INSPEC 756.00 3;558DB-013-3 PROF.SVCS—CDBG INSPECTION 6,750.00 8538 DBO192 PROF.SVCS—ON—CALL INSPEC 1,260.00- A9185 DB019A2 PROF.SVCS—CABLE INSPEC 4,242.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 28,256.00 TOTAL DUE VENDOR 28,256.00 DAY CAME' EXCRSN-8/13/99 196.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 196.00 TOTAL DUE 'VENDOR 196.00 9135 2753 INSERT—CC TASK FORCE 1,030.00 9011 27539 AD—CONCRTS/QUAKES DB NITE 880.00 8943 SUPPLIES—PAINT THE TOWN 735.85 TOTAL PREPAIDS •00 TOTAL VOUCHERS 2,645.85 TOTAL DUE VENDOR 2,645.85 P08877 MTG SUPPLIES—MILLENMB/10 54.88 P08877 MTG SUPPLIES—S/WST 8/11 26.31 TOTAL PREPAIDS .00 TOTAL VOUCHERS 61.19 TOTAL DUE VENDOR 81.19 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VWCHER REGISTER PAGE: 8 DUE THRU: 09/07/15r99 FUND/SECT-ACCT-PROJECT-ACCT DIAMOND BAR MOBIL 0015_'.10-42200-- DIAMOIZD 6An. PETTY CASH 001-=6640-- 001409 42325-- 0014415-412t'ta-- 0014090-41200-- 0014441 �-42" 410, 0015210-423 001-23010-- 0-- 0i�1-2301t,-- 0014090-42325-- 0014090-41200-- 0014040-42340-- 0014090-42330-- 0015210-41200-- 0014030-41300-- 0015350-41200-- 0014411-42200-- r.KLlY REDEVELOP EY+ I I Of I-1:151;-- Q�1_-131511-- PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK ,�:,.°a MAINT-K.-. VEHICLE 52.94 1a Jam. TOTAL PREPAIDS 00 TOTAL VOUCHERS 52.94 TOTAL DUE VENDOR .52.94 SALE OF PMTNL ITEMS 31.00 PWK-TRNG 4.00 GG-MTGS 65.68 VPATRL-SUPPLIES 16.95 CS-ANNIV 10.52 FIN -PUBLICATIONS 18.26 GG -SUPPLIES 16.23 09/07/1999 CS -FUEL 15.00 09/07/1999 EP-TRNG 6.75 CD -PUBLICATIONS 12.00 09/07/1999 FPL 99-03 23.50 09/07/1999 FPL 99-06 23.50 09/07/1999 GG-MTGS 50.67 09/07/1999 GG -SUPPLIES 37.87 09/07/1999 CCLK-TRNG 20.40 GG-CONF 60.00 09/07/1999 CD -SUPPLIES 3.43 CMGR-SMALL TOOLS 15.05 CS -SUPPLIES 42.79 09/07/1999 SHERIFF-MAINT 10.24 05/07/1999 TOTAL PREPAIDS 291.80 TOTAL VOUCHERS 19::.04 TOTAL DUE VENDOR 40.0.84 ADVANCE TO RDA -3/17 410.00 09/07/1999 ADVANCE TO RDA -4/6 15, " 5.30 09/0,'/1999 ADVANCE TO RDA -9/7/99 20,584.47 09/07/1999 ADVANCE TO PDA -8/3' 2,522.44 09/07/1999 ADVANCE TO RDA -2!16 31.05 09/07/1999 ADVANCE TO RDA -5/18 4,919.98 09/07/1999 ADVANCE TO RDA -3/2 97306.25 09/07/1999 ADVANCE TO REA-5/4 19,206.61 09/0711999 ADVANCE TO RDA -6/15 7123.00 09/07/1999 ADVANCE TO RDA -6/1 2,264.75 09/07/1999 ADVANCE TO RDA -7/20 5,654.52 09/07/1999 ADVANCE TO RDA -4/20 6,780.59 09/07/1999 ADVANCE TO RDA -1./.5 27,186.96 09/07/19919 ADVANCE TO RDA -1/19 18,754.67 09/07/1999 ADVANCE TO RDA -7/6 4,951.94 09/07/1999 TOTAL PREFFAIDS 146,207.53 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 146,207.53 35528 35528 35 528 35528 35528 35528 35528 35528 35528 35528 RDA RDA RDA RDA RDA RDA RDA RDA RDA RDA RDA RDA RDA RDA RDA CITY OF DIAM3ND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 9 DUE THRU: 09/07/1999 PREPAID FUNI;/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR SENIOR CITIZENS CLUE 1255215-44000-- 615 REIMS-INSURNC PAYMENT 263.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 263.0' TOTAL DUE VENDOR 263.00 ARTHUR M DIAZ 001-23002-- 49919 REFUND SCRTY DEF'-SUMMTRDG 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 DIRECT CONNECTION 0014095-42121-- 89'28 954358 MAILNG SVCS -COMM NWSLTTR 215.57 TOTAL PREPAIDS .00 TOTAL VOUCHERS 215.57 TOTAL DUE VENDOR 215.57 DIVERSIFIED PARATRANSIT INC 1125553-45529-- 9U77 8/6/99 D/RIDE SVCS -7/16-7;31 13,879.69 1125360-45310-- 90`5 SHTTL SVCS-CNCRT PARK JLY 1,197.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15,076.69 TOTAL DUE VENC"OR 15,076.69 CLIFF EL"ER ;;;,1_ 47_;•;__ 4986E: EXCRSN REFUND -JULIAN 2?.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 29.00 TOTAL DUE VENDOR 29.00 ,:"-2::1;11-- '_,;'`,, PROF. S - y1 t ` PRO..SV FEF: -u0� 5,190,65 TOTH'._ 1P.FPA1DS h .00 TOTAL VOUCHERS 5,190.65 711 AL DUE VENDOR ,19��.65 mc 1�, _+it-4�' �! '386 5 MIc-C EO -SHE IFF'S 1,742.12 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,742.12 TNL DUB 'iii+DLT. 70 A T VENDOR' 2. 11 . RUTH STRADA ;1-;47L°i,-- 32204 RECREATION REFUND 11'2.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 112.00; TOTAL DUE VENDOR 112.00 FOOTHILL TRANSIT TONE il'55"s-45•`_•33-- ;119 1CJ08 CITY SUBSIDY -AUG 9+ 1,059.85 �12=_55-4"^.5-- `ii1-' 10038 FTHLL TRNST PASS -AUG 99 4,558.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 57618.25 TOTAL DUE VENDOR 5,618.25 GFB FRIEDRICH & ASSOCIATES INC 0015510-45227-- 8213 9907-04 PROF.SVCS-GRDNG INSPEC 92.45 2505510-46411-01498-46411 C7013B 9908-02 PR0F.SVCS-SLRRY SEAL DSGN 478.30 ^505`10-46411-01498-46411 C7013A 9907-03 PROF.SVCS-SLRRY SEAL DSGN 1,360.32 TOTAL PREPAIDS •00 TOTAL VOUCHERS 1,931.07 TOTAL DUE VENDOR 1,931.07 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 10 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK FEDERAL EXPRE55 1255215-42120-- 766524022 EXPRESS MAIL-CDBG 12.75 001-23010-- 766545649 EXPRESS MAIL -FPL 99-24 17.75 001-23010-- 486310939 EXPRESS MAIL -FPL 99-018 12.75 001-2.3010-- 766524022 EXPRESS MAIL -FPL 99-015 35.50 0014090-42120-- 76652402" EXPRESS MAIL -GENERAL GOVT 72.00 0014090-42120-- 7665()1653 EXPRESS MAIL-CDUPON -10.00 0014090-42120-- 766545649 EXPRESS MAIL -GENERAL GOVT 47.25 13010-- O0.-'2 76566689 EXPRESS MAIL -FPL 99-028 38.2E 0014090-42120--. 766591092 EXPRESS MAIL -GENERAL GOVT 47.75 766501653 EXPRESS MAIL -FPL 92-001 55.50 O''14?90-4210-- 76N501653 EXPRESS MAIL -GENERAL GOVT 30.75 CO1-23GL:-- 486310939 EXPRESS MAIL -FPL 99-020 17.75 0014090-42120-- 766524022 EXPRESS MAIL-COUPI)N -10.00 766566689 EXPRESS MAIL -GENERAL GOVT 30.50 TOTAL PREPAIDS •00 TOTAL VOUCHERS 398.50 TOTAL DUE VENDOR 398.50 FEDERAL RESERVE BANK. OF MINNEAPOLIS 001-21114-- PP14'117 PAYROLL DED. -SVGS BOND 50.00 70TAL PREPAIDS .00 TOTAL VOUCHERS .50.00 TOTAL DUE VENDOR' 50.00 .:NNETTE FINNERTY PARI -.'.S s. REC MTG-7/22 40.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 TODD SYSTEMS TNN' 2ti4}q!-42c%5__ 8;;75 ,,2 •27f/�)!.�7! MTG SF'PLS-:1_j,�- ,_�,7,l6,27 1 82.83 TOTAL PREPAIDS .00 TOTAL VOUCHERP 182.83 TOTAL DUE VENDOR '-`- FOOTHILL TRANSIT TONE il'55"s-45•`_•33-- ;119 1CJ08 CITY SUBSIDY -AUG 9+ 1,059.85 �12=_55-4"^.5-- `ii1-' 10038 FTHLL TRNST PASS -AUG 99 4,558.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 57618.25 TOTAL DUE VENDOR 5,618.25 GFB FRIEDRICH & ASSOCIATES INC 0015510-45227-- 8213 9907-04 PROF.SVCS-GRDNG INSPEC 92.45 2505510-46411-01498-46411 C7013B 9908-02 PR0F.SVCS-SLRRY SEAL DSGN 478.30 ^505`10-46411-01498-46411 C7013A 9907-03 PROF.SVCS-SLRRY SEAL DSGN 1,360.32 TOTAL PREPAIDS •00 TOTAL VOUCHERS 1,931.07 TOTAL DUE VENDOR 1,931.07 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 11 DUE THRU: 09/07/1999 PREPAID FUND/SECT-AiCCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK ALEVANDER GIOVANNIELLO 001-23002-- 49717 REFUND SCRTY DEP-HERITAGE 200.00 TOTAL PREPAIDS •OU TOTAL VOUCHERS 240.00 TOTAL DUE VENDOR 200.00 GIRL SCOUT TROOP 207 001,55350-4505-- CONCSSN AT CNCRTS-7/14,21 161.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 161.00 TOTAL DUE VENDOR 161.00 GRAFFITI CONTROL SYSTEMS 001555=-45520-- 9024 DB0799 GRFFT REMVL-JULY 99 1,470.00 TOTAL PREPAIDS .04 TOTAL VOUCHERS 1,470.00 TOTAL DUE VENDOR 1,470.00 GRAND MOBIL 0014000-42200-- 4262 VEHICLE MAINT-TAURES 85.87 001510-422(10-- 5818 BATTERY - PK TRUCK. 87.72 TOTAL PREPAIDS .00 TOTAL VOUCHERS 17:.59 TOTAL DUE VENDOR 173.59 WRON GREEN (� 1-23tn12-- 50044 REFUND SCRTY DEF'-SUMMTRDG 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 GTE CALIFORNIA 0015331-42125-- 9093960194 . PH.SVCS-SYC CYN PARK 42.56 0015314-42125-- 9093965680 PH.SVCS-HRTG.COMM.CTR 36..08 0015331-42125-- 9093619220 PH.SVCS-SYC GYN PARK 94.47 1185098-42125-- 90939640'.",, PH.SVCS-BBS MODEM 19.83 0014090-42125-- 9098603195 PH.SVCS-BLDG & SFTY 96.29 0015':2,'1-42125-- 9098608951 PH.SVCS-SYC CYN PARK 58.25 0105355-42125-- 9098610820 PH.SVCS-LIBRARY PROJECT 98.67 0014090-42125-- 9091973128 PH.SVCS-GENERAL GOVT 1,911.55 0014010-42125-- 9096120740 PH.SVCS-MODEM C CNCL 19.59 X015 :LL' -42125-- PH.SVCS-R REAGAN PARK 185.53 0015316-42125-- PH.SVCS-MAPLE HILL PK 95.06 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,657.88 TOTAL DUE VENDOR 2,b57•86 SUZANNE HAMILTON 001-34760-- 31967 RECREATION REFUND 25.00 TOTAL PREPAIDS .04 TOTAL VOUCHERS 25.00 TOTAL DUE VENDOR 25.00 PAGE: 12 PREPAID DATE CHECK 100.00 .G0 100.00 100.00 65.90 .00 65.90 65.90 257.64 .(K) 257.64 257.64 40.00 .00 40.00 40.00 128.36 .00 128.36 128.36 120.00 .00 120.00 120.00 70,00 .00 70.00; 70.W 60.00 .00 60.00? 60.00 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:06 VOUCHER REGISTER DUE THRU: 09/07/1999 FUNDI"SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT SO31OUNG HAN 001-34780-- 32920 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR FRANC: HESS 0015510-41200-- REIMP-SPPLS TRFFC PROJCTS TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR HIGHPOINT 0014095-42111-- 8927 66159/66168 DGTL PRE-PRSS SVCS TOTAL PREPAIDS TOTAL VOUCHERS - TOTAL DUE VENDOR KAREN HOLDER 0015350-44100-- PARKS & REE MTG-7/22 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR HOME BASE 0015:310-41200-- 0106247 MISC.SUPPLIES-PARKS TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PAMELA HOU "1-1506 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR RECREATION REFUND TOTAL PREPAII' TOTAL VOUCHERS TOTAL DUE VENDOR 32751 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DOE VENDOR PAGE: 12 PREPAID DATE CHECK 100.00 .G0 100.00 100.00 65.90 .00 65.90 65.90 257.64 .(K) 257.64 257.64 40.00 .00 40.00 40.00 128.36 .00 128.36 128.36 120.00 .00 120.00 120.00 70,00 .00 70.00; 70.W 60.00 .00 60.00? 60.00 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 13 DUE THRU: 09/07/1999 FUND/SECT-ACCT-PROJECT-ACCT INLAND EMPIRE STAGES 0014415 -42325 -- 0015350 -45310 -- 1125360 -45310 -- 1125360 -45310 -- INLAND VALLEY DAILY BULLETIN 001-23010-- 2505510-46412-14399-46412 001-23010-- 001-23010-- 2505510-46412-14099-46412 2505510-46412-14199-46412 2505510-46412-14499-46412 2505510-46412-15399-46412 1255215-42115-- 001-23010-- 2505510-46412-14599-46412 2505510}-46412-14299-46412 INLAi L' ':'ALLEY HUMANE SOCIETY 0014431 -4540 - SERVICES INC 1-454"-- & _454" & SO'v .P'NETH A J" IN �-- PO # INVOICE DESCRIPTION 9051 081899 TRNSPRTTN-COMM VLNTR PTRL 09099 072499 ADLT EXCRSN-CATALINA 7/26 8`'98 082599 TRNSP.-DB NIGHT AT QUAKES C9099 072499 ADLT EXCRSN-TRANSPRTN TOTAL PREPAIDS TOTAL VOUCHER'S TOTAL DUE VENDOR PROF -SVCS -FPL 99-12 9080 45504268 LEGAL AD-DB/SR 57 ON-RAMP PROF.SVCS-FPL 99-17 PROF.SVCS-FPL 99-20 9082 45504269 LEGAL AD-BCR/GLENBROOK 9082 45504269 LEGAL AD-BCR/DIAMOND CRST 9080 45504268 LEGAL AD-LEMONJLYCOMING 9062 45504269 LEGAL AD-BCR/GS 45504361 AD-COBG MINNQ PROJ PROF.SVCS-FPL 99-14 9080 45504268 LEGAL AD-BS/RAPIDVIEW 9080 45504268 LEGAL AD-BCR/SILVER BULLT TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR AMOUNT 285.00 1,890.00 580.00 600.00 x.00 3,-.55.00 3,355.00 117.00 15.35 87.75 134.55 19.50 19.50 15.36 19.50 52.65 87.75 15.36 15.36 .00 599.6._: 599.63 8878 42500-0999 ANIMAL CNTRL SVCS-SEPT.99 5,437.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,437.00 TOTAL DUE VENDOR 5,43:7.00 1CRSSNG GUARD SVCS-JUL! 99 2, 1612.35 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,182.95 TOTAL DUE VENDOR. ? 182,95 REFLND - CR #BL2247 30.20 TOTAL PREFAIDS .00 TOTAL VOUCHERS 30.00 TOTAL DUE VENDOR 30.00 9007 PROF.SVCS-LEGIS REP. SEPT 30,CKi0.00 TOTAL PREPAIDS .c,,, TOTAL VOUCHERS 30,000.00 TOTAL DUE VENDOR 301000.00 499,N REFUND SCRTY DEF' -PETERSON 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.O0 PREPAID DATE CHECK KENS HARDWARE 0015310-41260-- CITY OF DIAMOND BAR 103.18 RUN DATE: 09!02/1999 11:30:08 P07580 VOUCHER REGISTER PAGE: 14 0015331-42210-- DUE THRU., 09/0711999 45.62 0015318-42210-- SUPPLIES-PANTERA PARI; PREPAID FUND /SECT-ACCT-PRDJECT-ACCT PO # INVOICE DESCRIPTION AMtW DATE CHECK JUDICIAL DATA SYSTEMS CORPORATION 0014090-4;00-- P07580 SUPPLIES -VEHICLE MAINT. 0014411-45405-- 3384 PARKING CITES -6199 130.56 0014411-45405-- 8133 PARKING CITES -4/99 217.56 0014411-45405-- 813_ REVIEW PROCESSING -4/99 75.00 0014411-45405-- 6384 REVIEW PROCESSING -6199 36.00 0014411-45405-- 3384 PKG-HEARINGS 6/99 25.00 0014411-45405-- 8509 REVIEW PROCESSING -7/99 45.00 0014411-4541)5-- 3509PARKING CITES -7/99 91.76 TOTAL PREPAIDS .00 TOTAL VOUCHERS 670.88 TOTAL DUE VENDOR 670.88 KENS HARDWARE 0015310-41260-- SUPPLIES -PARKS MAINT. 103.18 0015310-41200-- P07580 SUPPLIES -PARKS MAINT. 60.25 0015331-42210-- SUPPLIES-SYC CYN PARK 45.62 0015318-42210-- SUPPLIES-PANTERA PARI; 48.68 0015318-42210-- P07580 SUPPLIES-PANTERA PARK. 11.76 0014090-4;00-- P07580 SUPPLIES -VEHICLE MAINT. 26.34 TOTAL PREPAIDS .00 TOTAL VOUCHERS 295.83 TOTAL DUE VENDOR 295.83 "UTIEDE KHAN 1101-:;4761-- 31735 RECREATION REFUND 25.00 TOTAL PREPAIDS .UO TOTAL VOUCHERS 25.00 TOTAL DUE VENDOR 25.00 HAFRIET KITTREDGE {-- 4990' RFND-OAi*. GLEN EXCRSN 22.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2"00 TOTAL DUE VENDOR X2.00 155215-44000()-- PROF.SVCS-SOILS GEOLGCL 1,006.00 5-44001)-- '7186 569804 PRCF.SVCS-MINNQ LNDSLDE 6,032.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,040.00 TOTAL DUE VENDOR 7,040.00 KNOTTS BERRY FARM 0015350-45310-- 7739 764939 DAY CAMP EXCRSN-7/28/99 1,041.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,041.50 TOTAL DUE VENDOR 1,041.50 GEORGE K.UO 0015210-44100-- PLNN COMM MTG-7/3,7/27 120.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 15 DUE THRU: 09/07/1999 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION LA COUNTY AGRICULTURE COMMMISSIONER 1395539-42210-- 9096 0213E WEED ABTMNT SVCS -DIST 39 1415541-45519-- 9096 0213E WEED ABTMNT SVCS -DIST 41 0015331-42210-- 9096 0213E WEED ABTMNT SVCS-SYC CYN TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR LAND ENTITLEPMENT ?: DEVELOPMENT SVCS 001 -34430 -- LEIGHTON : ASSOCIATES Cfl) i -_30i2 -- f'01-_ f"1a-- 001-'�30 i'2 -- LETTER PERFECT SIGNS 00153318-42'.410-- 0015310-42210-- LEWIS 015310-42 10-- 0015310-42210-- LEWIS ENGRAVING INC 0014090 -42113 -- i,014090 -42113 -- NANCY LIOU 0'01-347 ".-- LIVINGSTON =. MATTESICH 0014::2! i-44021-- PLANNING DEP-FPL 99-19 PLANNING FEE TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PROF.SVCS-EN 9;-241 PROF.SVCS-EN 98-245 PROF.SVCS-EN 98-236 PROF.SVCS-EN 96-157 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PREPAID AMOUNT DATE CHECK 607.32 9,819.04 3,914.61 .00 14,340.97 14,;340.97 700.00 -191.25 .0f 508.75 508.75 260.00 260.00 553.25 222.50 . .0, 1,95.75 1,295.75 C8886 3205 SIGNAGE FOR PARKS-PANTERA 1.055.44 C8886 3205 SIGNAGE FOR PARKS 17899.79 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,955.23 TOTAL DUE 'VENDOR ',Q55.23 9052 34055 ENGRVNG SVCS -E SIPPEL 17.32 9052 34124 ENGRVNG SVCS -T ABERRA 17.32 TOTAL PREPAIDS m TOTAL VOUCHERS 34.64 TOTAL DUE VENDOR 34.64 321 -, RECREATION REFUND 115.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 118.00 TOTAL DUE VENDOR 118.00 C8840 22472 SPCL LEGAL SVCS -LANTERMAN 6,469.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 6,469.04 TOTAL DUE VENDOR 6,469.04 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 16 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHER, LOS ANGELES COUNTY - MTA 1125553-45535-- 9120 89903?:.' MTA PASSES - AUG. 99 777.90 1125553-45533-- 9120 8990322 CITY'S SUBSIDY 45.10 1125553-45533-- 9066 T-20046 MTA TOKENS 1,800.00 TOTAL PREPAIaS •00 TOTAL VOUCHERS 3,030.00 TOTAL DUE VENDOR 3,030.00 LOS ANGELES COUNTY PUBLIC WORKS 0015510-4507--- 9084 7157 SGNL u LGHT MAINT-GS/LMN 9,330.48 0015510-45507-- 9084 7383 SGNL & LGHT MAINT-DB/SNST 2,226.33 0015510-45507-- 8679 14,'2 RTN/EXTRNRY MNT-BCR/SR 60 1,062.86 TOTAL PREPAIDS •UO TOTAL VOUCHERS 12,619.67 TOTAL DUE VENDOR 12,619.67 JOE MCMANUS 0015210-44100-- F'LNN COMM MTG-7/27 60.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 60.00 TOTAL DUE VENDOR 60.00 MED CARE 2000 MEDICAL GROUP 0014090-42345-- 131446 PRE-EMPLY PHYSCL-OLIVAS 75.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 75.00 TOTAL DUE VENDOR 75.00 METROLINK. 11255553-45533-- 9118 110018 CITY'S SUBSIDY -AUG 7,005.00 1125553-45.535-- 911,E 110018 METROLINK PASSES -AUG 99 28,020.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 35,025.00 TOTAL DUE VENDOR 35,025.00 MICROLINK ENTERPRISES 1 65446 COMP EG -MODEM HRDWR 1,531.74 ICTAL PREPAIDS .00 TOTAL VOUCHERS 1,531.74 TOTAL DUE VENDOR 1,531.74 MOBILE MODULAR MANAGEMENT GROUP _ ,..._ 00'15 55 42140-- 9049 123486/13369 PRTBL RNTL -7118-9/17 920.12 TOTAL PREPAIDS •0Na TOTAL VOUCHERS 920.12 TOTAL DUE VENDOR 920.12 I'll- - ,�r:.A, . A:.-, - "` UNITE' 'e -!i-2111'.-- F'14I15-16/17 PAYROLL DEDUCTIONS 76.00 001-2111::-- P14115-16/17 PAYROLL DEDUCTIONS 82.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 160.00 TOTAL DUE VENDOR 160.00 -4 17 ' OF DIAMOND BAR. RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 17 DUE THRU: 0`.4'/07/1999. PREPAID FUND/SECT-ACCT-PRD.'ECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK. STEVEN G. NELSON PINN COMM MTG-7/13 60.60.00• 0b1521b-44100-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 60.00 TOTAL DUE VENDOR 60.00 DANIEL NOLAPI PARKS b REC MTG-7/22 40.00 001550-44100-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 LELAND OWEN 001-34727-- 49904 EXCRSN REFUND-OAK, GLEN 23.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 23.00 TOTAL DUE VENDOR 23•00 P.F. PETTIBONE S: CC 0014040-41200-- 8946 13556 SPPLS-MINUTE BOOY. PAPER 157.01 TOTAL PREPAIDS .00 TOTAL VOUCHERS 157.01 TOTAL DUE VENDOR 157.01 PACIFIC 'CREST 'iOUTH ARTS ORGANIZATN 0114010-421"-- COMM.ORGNZTN SPPRT 500.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 500.00 TOTAL DUE VENDOR 500.00 F r C:r: r j PACIFIC. LIGH,t I:du nL�;? .. 2`' 5510-46412-11190-4E,412' C"' ` 5 0 X20' PROF.SVC5-TRFFC SGNLS 6,393.. 4t: 0376 5 i t t 206 PROF.SVCS-TRFFC SOhtLS 5001:, 7,577.17 r'�{"`1(-46212-14i>9=-46412 ro 6°: 5001020' PROF.SVCS-TRFFC SGNLS 9,708.22 TOTAL PREPAIDS .00 TOTAL VOUCHERS 23,678.61 TOTAL DUE VES„SOF° 2-33,67$.61 PACIFIC 77ME RECORTUER d?i`2jt; i-- -4 t: 1524: S+C- °: RF'LC RBBPd-TM CLI:: 6U..3.1 15625 MA"'17-TIME STAMP 87.89 TOTAL PREPAIDS .00 TOTAL VOUCHERS 145.22 TOTAL DUE VENC•7R 144.22 AP;rATHRYN P'A=;:ER li?-- REIMB-DW CAMP EXCRSN 209.00 T+_TAL PREPAIDS .00 TOTAL VOUCHERS 209.00 TOTAL DUE VENDOR 209.00 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11;30:08 VOUCHER REGISTER PAGE: 18 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK PARTSMASTER INC 0015310-41200-- 117831A SPPLS-DRNKNG FNTN REPAIR 215.34 TOTAL PREPAIDS •00 TOTAL VOUCHERS 215.34 TOTAL DUE VENDOR 215.34 PAYROLL TRANSFER 001-10200-- PP17 PAYROLL TRANSFER-PP17 64,900.00 09/07/1999 PP17 fjOt-102fj0-- PP10 PAYROLL TRANSFER-PP10 300.00 09/07/1999 PP10 TOTAL PREPAIDS 65,200.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 65,200.00 PENTAMATION ENTERPRISES INC 0014090-42125-- JULY DATA LINE CHARGES -JULY 66.46 TOTAL PREPAIDS .00 TOTAL VOUCHERS 66.46 TOTAL DUE VENDOR 66,46 SHIOW JONG PERNG 001-34760-- 32978 RECREATION REFUND 84.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 84.00 TOTAL DUE VENDOR 84.00 PERS HEALTH Ofl4i;+'(i-40r�93-- SEPT ADMIN FEE -SEPT 46.60 SEPT SEPT -HEALTH INS PREMS 9,320.54 TOTAL PREPAIDS ,00 +0 T AL VOUCHERS 9,.167.14 TOTAL CNE VENDOR 9,36,'.14 -21109 - F`'rl: RET.TRE CONTRIB-EE 4,123.77 09/07/1999 35522 't0W-- =~'lh SURVIVOR BENEFIT 30.69 091,07/1999 .35512 RETIP.E CONTRIb-ER 3,627..'7 09/071199935512 MILITARY BUY BACK: 509.69 09107%/999 35522 TOTAL PREPAIDS 8,191.92 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 8,291.92 ALINA POLANCO 500.5.' REFUND SCRTY DEP-SUMMTRDG 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 POMONA UNIFIED SCHOOL DISTRICT 1155515-42325-- 9091 00014-1 FCLTY RNTL-S/WST INFO MTG 140.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 140.00 TOTAL DUE VENDOR 140.00 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 19 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK PROTECTION SERVICE INDUSTRIES 0015313-42210-- 9044 67462716122 MNTHLY MNTRNG-HERITAGE PK 138.90 0015:331-41210-- 9044 614627/6/22 MNTHLY MNTRNG-SYC CYN PK 85.99 TOTAL PREPAIDS .00 TOTAL VOUCHERS 224.89 TOTAL DUE VENDOR 224.89 YVONNE PRUITT 0015350-44100-- PARKS & REC MTG-7/22 40.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 VALERIE PUN 001-34780-- 33107 RECREATION REFUND 28.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 28.00 TOTAL DUE VENDOR 28.00 R & D BLUEPRINT 0015�2210-41110-- 9017 4267-5 PRNTNG SVCS-COMM.DEV 165.52 2505510-46412-1449'-46412 43304 PRNTNG SVCS -PLANS & SPECS 2211.14 TOTAL PREPAIDS .00 TOTAL VOUCHERS 385.66 TOTAL DUE VENDOR 385.66 RALPHS GROCERY COMPANY 0015350-4120:-- 9040 SUPPLIES - DAY CAMP 357.43 0015350-41200-- 9040 10045"55 SUPPLIES -DAY CAMP 75.40 0014090-42315-- 8880 10045797 SPPLS-FINANCE COMM.8/12 12.86 TOTAL PREPAIDS .00 TOTAL VOUCHERS 445.69 TOTAL. DUE VENDOR 445.69 RD QUAKES 04;15350-45310-- DB NIGHT QUAKES -TICKETS 117.00 09/07/1999 35530 TOTAL PREPAIDS 117.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 117.00 ..`_ iA� ; TNEt"A: ..a--_.�YJ•Jlt+ - L ` n�N ry {:_ .7L 3.+552LY1D'"i TOTAL PREPAIDS �__'.75 TOTAL VOUCHERt 00 TOTAL DUE VENDOR 21.1 3.75 -411 '-- 9c BSNSS CRDS IMPNTS 160.55 TOTAL PF;EFAIDS 00 TOTAL VOUCHERS 160,55 TOTAL DUE VENDOR 160,55 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 20 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DEBRA RENEGAR 001-34780-- 31587 RECREATION REFUND 30.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 30,00 TOTAL DUE VENDOR 30.00 RICHARDS WATSON & GERSHON 0014020-44020-- P078039 LEGAL SVCS-NPDES-JUNE 95.50 0014020-44021-- 102352 LEGAL SVCS-ARCIERO ROW -JN 795.00 0014020-44021-- 67.s, 102348 LEGAL SVCS -CABLE TRSFR-JN 389.20 0014020-44020-- P07839 LEGAL SVCS -PUBLIC WKS -JUN 406.01 0014020-44020-- P07839 LGL SVCS -CS NON PROFT-JUN 2,652.0f 0014020-44020-- P07839 LGL SVCS-LNTRMN CONTR-JUN 1,989.00 0014020-44020-- 102351 GEN. LEGAL SVCS -JUNE .50 0014020-44020-- 102347 LEGAL SVCS -PERSONNEL -JUNE 195.00 0014020-44021-- 102349 LEGAL SVCS-LANTERMAN-JUNE 350.50 0014020-44020-- P07M LEGAL SVCS -GENERAL -JUNE 2,475.26 0014020-44020-- P07839 LEGAL SVCS -COM DEV -JUNE 613.75 TOTAL PREPAIDS .00 TOTAL VOUCHERS 10,824.72 TOTAL DUE VENDOR 10,624.72 ALICIA RIVERA 00lz347"0-- 49911 EXCRSN REFUND-STATELINE 15.00 TOTAL PREPAIDS .cm TOTAL VOUCHERS 15.00 TOTAL DUE VENDOR 15.00 ROBE ;T REIN, WILLIAM FROST b. ASSOC 0014090-4400:3-- C9085 °0518,4 DGTL IMAGING SVCS-LANTRMN 11,450.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11,450.00 TOTAL DUE VENDOR 11,4510,00 -,n,: RTS RECREATTO1d REFUND 90.00 TOTAL PP.EPAIS .0i} TOTAL VOUCHERS 90,00 L'TAL !WJE VENDOR 90.00 . _CKWODD 00,i-_300:`-- 50 REFUND: SCRTY DEP-SYC CYN 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 BOB ROSE 001:310-423;0-- P,EIMB-CPRS CONF 67.95 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 67,95 TOTAL DUE VENDOR 67,95 CITY OF DIAMOND BAR RUN DATE: 09102/1999 11:30:08 VOUCHER REGISTER PAGE: 21 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PD 4 INVOICE DESCRIPTION AMOUNT DATE CHECK BARBARA ROSOFF 31764 RECREATION REFUND 4p• 00 001-34760-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 JOSEPH RUZICKA PLNN COMM MTG-7J3,7/27 120.00 0015110-4410u-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 MELANIE RYAN 31439 RECREATION REFUND 40.00 001-34780__ TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 HAMEED SABH 32591 RECREATION REFUND 35.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 35.00 TOTAL DUE VENDOR 35.00 SAM"S MOBIL Ot:11403� �-42310-- 957'a FUEL -CITY MANAGER 153.27 0015210-42310-- t57FUEL-COMM-DEV. 167.93 TOTAL PREPAIDS •00 TOTAL VOUCHERS ;.::1.20 TOTAL DUE VENDOR � 1• li r`1 _ F -VA ._42,5_ P� TECH DIM -I. LIU , ?f1�355i 15. 0"' y 1r., PR,EF'=t-- 15.00 TOTAL VOUCHERS 00 TJI�,L LJU 'I L.lZuDi. rki r:4NF;IEL 'vim LEV TRIBUNIE 14 L -'=546412-i41' 4:::12 LES• E . BCR,D rMOND CRST 30. 7i. AD-BCR/SILVER BULLT y --=_q0;, 55094 LEGAL AD-DB/s: 57 ON-RAMP - :7c, � PROF.S�'u5-FF'L 99_12 164.2° LEGN� AD'MP t'r.; . � Li ^E„5 LEuAL AD-CWK MINNC� PROJ fi�-•r�6 -42'c AD -A -1-7r CRY. IIn�< <a,� 142.20 41 ?-14599-46412 55194 LEGAL AD-GS/RAPIDVIEW!1 3.:11 =192: LEGAL AI-BCR;13” =' ?•34 1 : -4 41 -14: !, 51'' ' LEGAL AD-9CRlGLENBROOK ,0.34 _ •�:,_A� 550554 LEGAL AD-LEMON"LYCOMING .='1 TOTAL PREPAIDS .00 TOTAL VOUCHERS 660.20 TOTAL DUE VENDOR 660,20 PAGE: 22 PREPAID AMOUNT DATE CHECK 100.00 .00 100.00 100.00 51.00 .00 51.00 51.00 31,993,65 7.031.66 .00 39,02'5.31 39,025.31 570.00 09/07/1999 35523 45.00 09/07/1999 35523 6.00 09/07/1999 35523 623.00 .00 623.00 ` 55 .00 29.55 29.55 377.13 .00 377.1" 37',.13 91.01 36.46 .00 127.47 127.47 'TY OF DIAMOND BAF'. RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER DUE THRU: 09/07/1999 FUND/SECT-ACCT-PROJECT-ACCT PC # INVOICE DESCRIPTION SCAN NATOA 0014030-42315-- 9900/500085 MBRSHF-CMGRIASST TO CMGR TOTAL PREPAID TOTAL VOUCHERS TOTAL DUE VENDOR BARBARA SHAIBLE 3152RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR SHEPPARD, MULLIN, RICHTER & HAMPTON 0014020-44021-- 9179C 221909191 PROF.SVCS- LANTERMAN 0014020-44021-- 9179 2219056-22 PROF.SVC5-LANTERMAN TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR SHE-;IFF'S CONTRACT LAW ENF. BUREAU 001441:-423"-- 9124 CCW BAR -B -Q -LA CNTY SHRFF 0014090-423215-- 9124 CCW BAR -B -0 -STAFF 0014::10-4 =25-- 9124 CCW BAR -B -Q -CITY CNCL _ TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR i SHRUIGARILl OF ,ALP'{JT STORAGE RNTL-UNIT #2228 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUB VENDOR Oi Civ_ A.'J ki LUIT L.i T.`_ F''_11)''I E INFO SIGd -GS OVERLY/SLRY TCTAL F EPPIDS TOTAL VOUCHERS TCTAL DUE 'VENDOR '& FINAL 0015314-41200-- 712298437 SUPPLIES - HERITAGE 0015350-41200-- 71229$/97 SUPPLIES - CNCRT IN PARK TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PAGE: 22 PREPAID AMOUNT DATE CHECK 100.00 .00 100.00 100.00 51.00 .00 51.00 51.00 31,993,65 7.031.66 .00 39,02'5.31 39,025.31 570.00 09/07/1999 35523 45.00 09/07/1999 35523 6.00 09/07/1999 35523 623.00 .00 623.00 ` 55 .00 29.55 29.55 377.13 .00 377.1" 37',.13 91.01 36.46 .00 127.47 127.47 TY OF DIAMONi E.AR RUN DATE: 09/02/1999 11:30:03 -VOUCHER REGISTEF PAGE: 23 :SUE THRU: 05-/07/1999 FUND/SECT-ACCT-PRO„ECT-ACCT SOUTHERN CALIFORNIA EDISON 00i.`•3f1-42126-- 0015331-42126-- 1415541-42126-- 00,15318-42126.-- 0015325-42126.:-- G1`51'Q-4�1`6-- 001531:3-42126-- 1 9553":1-421'2_6:-- 2, .3Z -4"1 (,i15'-;1c'-4i2 -- 001551i-4 42126-- 00`1514-4 :126__ 0f? 153212-42126-- 13855:38-42126-- 0015510-42126-- 00153'16-421 26.-- o0 i5311 -42126 -- ?`l i2-42_'" -- 01011 5 2'.-,-42126-- 001531'3-42126-- 001531r "^,•,c-- 0015.414-4:'1-'6-- 0015:313-42126 -- cr' CAI I*'ORNIA GAS CO'oAN" ':.-- v - rAn ,:.,. , . IMA ;T PREPAID PO # INVOICE D-SmIPTION AMOUNT DATE CHECK RE I MB-TRAI NI `IG / CONF . 240'. 89 TOTAL F'REPAIDS .00 TOTAL VOUCHERS 248.89 TOTAL DUE VENDOR 248.8'31 ELECT SVCS -PAUL GROW 23.55 ELECT SVCS-SYC CYN PARK :326.85 ELECT SVCS -DIST #41 140.20 ELECT SVCS-PANTERA 1,881.06 ELECT SVCS-STARSHINE 14.36 ELECT SVCS -TPF CONTRL 1`2.15 ELECT SVCS -MAPLE HILL 240.23 ELECT SVCS-HTRGE PARK 700.13 E,,ECT SVCS -DIST #39 50'x+.56 ELECT SVCS -DIST #38 1,037.80 ELECTS`dCS-SUMM,ITRiOGE 163.37 ELECT SVCS -PETERSON PK. 1,034.10 ELECT SVCS-TRFFC CNTRL 137.13 ELECT SVCS- DIST #39 240.51 ELECT SVCS -DIST #38 37!).27 ELECT SVCS-HTRG COM CTR 1,001.34 ELECT SVCS-RON REAGAN 609.04 ELECT SVCS -DIST 38 13.20 ELECT SVCS-TRFFC CONTROL 4,214.45 ELECT SVCS -MAPLE HILL 240.23 ELECT SVCS-STARSHINE 14.36 ELECT SVCS -PAUL GROW 23.55 ELECT SVCS-RON REAGAN 609.04 ELECT SVCS-SUMMTRIDGE 163.37 ELECT SVCS -61C CYN PARK 326.85 ELECT SVCS-F-FTERSON 1,034.10 ELECT SVCS-PANTERA 1,881.06 ELECT SVCS-HRTG COMM CTR 1,001.34 ELECT SVCS-HPTGE PARI: 700.12' TOTAL PREPAIDS .00 TOTAL VOUCHERS 18,80.33 TOTAL DUE VENDOR 18,803.33 GAS SVCS-HRTG COMM CTR 49.59 TOTAL PREPAIDS 00 TOTAL VOUCHERS 49.59 TOTAL DUE VENDOR 49.59 RE I MB-TRAI NI `IG / CONF . 240'. 89 TOTAL F'REPAIDS .00 TOTAL VOUCHERS 248.89 TOTAL DUE VENDOR 248.8'31 'CITY OF DIAMOND DAR: RUN DATE: 09/02/1994 11:30:03 VOUCHER REGISTER; PAGE: 24 DUE THRU: 0./07/1949 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK STAPLES 0014050-41200-- 8930/OPEN SUPPLIES - FINANCE 104.76 0015510-41200-- 8"r3O/OPEN SUPPLIES- PUBLIC WORKS 245.51 0014030-41200-- 8930/OPEN SUPPLIES- CITY MANAGER 29.11 0014415-41200-- 8430/OPEN SUPPLIES-CLNTR PATROL 12.93 0014030-41200-- 8930/OPEN SUPPLIES -CITY MANAGER 4.05 0015210-41200-- 8930/OPEN SUPPLIES- PLANNING 245.51 0014040-41200-- 8930/OPEN SUPPLIES -CITY CLERK. 60.51 0014030-41200-- 8930/OPEN SUPPLIES -CITY MANAGER 94.39 0014090-41200-- 8930/OPEN SUPPLIES -GENERAL GOVT 222.93 0015510-41200-- 8930/OPEN SUPPLIES - PUBLIC WORKS 243.23 0014050-41200-- 8930/OPEN SUPPLIES -FINANCE 63.03 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,326.01 TOTAL DUE VENDOR 1, c6.Ut STEVEN ENTERPRISES 0015510-41200-- 3479 64625 PAPER SUPPLIES-PBLC WKS 108.20 TOTAL PREPAIDS .00 TOTAL VOUCHERS 108.20 TOTAL DUE VENDOR 108.20 WAYNE STRICKLIN 12L4411-42340-- COPS TRNG-6/13-19 172.98 TOTAL PREPAIDS .00 TOTAL VOUCHERS 172.48 TOTAL DUE VENDOR 172.43 �fiA OC 140K-42321 b_,,_:13 MT15. SFFLS-Cd:_` ajl" 7.9r'1 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7.98' TOTAL DUE VENDOR 7.98 THE RECRETARY OF STATE A ' 1 J,A,A -4L=.4'='-- REiuEr'IP.O NGT:.ARY-SOMENtI 40.00 TOTAL PRIEFA1D3 •OC TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 41;.00 Tni•=-: M-1,, CTP T�i ME-' ... ,� . ,�AL GROUP -42:45-- _... WKRS. COMP THERAPY 611.18 TOTAL PREPAIDS .00 TOTAL VOUCHERS 619.93 TOTAL DUE VENDOR 619.48 TRAFFIC CONTROL SERVICE, INC. 2`0=510-4-,412-14599-46412 9087 145494 SUPPLIES -SIGN MATERIALS 9.'.021 ,50551Q-46412-14619-46412 `'i"^ 145494 SUPPLIES -SIGN MATERIALS 93.03 x`_`.`_10-46412-1449`-46412 ', 145414 SUPPLIES -SIGN MATERIALS ?3.C2 0015310-41'200-- 21747 HARDWR INSTLL-PARK SGNAGE 342.11 TOTAL PREPAIDS .00 TOTAL VOUCHERS 621.18 TOTAL DUE VENDOR 621.1 RUN DATE: 09/02/1999 11:30:08 FUND/SECT-ACCT-PROJECT-ACCT TRUMPET SOFTWARE INTERNATIONAL 0105355-46235-- TSC/NELSONICS 0015350 -45305 -- STEVEN TYE 0015210 -44100 -- UNITED STATES POSTAL SERVICE i -- "AN DESIGN STUI110S 001.`-: 11r-44250-- - -T - Ft-Thj PROD -—I lit.: ..".Ev. , VEFMA ii. a-1472.0 VISION SERVICE PLAN 001-' 1107-- CITY OF DIAMOND BAR VDUCHER REGISTER DUE THRU: 09/07/1999 PO # INVOICE DESCRIPTION AMOUNT PAGE: 25 PREPAID DATE CHECK 11 COMP EQ -ACCESS PGM-LIRRRY 180.00 TOTAL PREPAIDS .00 TOTAL VDJCHERS 180.00 TOTAL DUE VENDOR 180.00 509 SOUND EQ - MOVIE NT 8/18 100.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100.00 PLNN COMM MTG-7/3,7/27 120.00 TOTAL PREP'AIDS .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 REPLENISH POSTAGE METER 1,000.00 TOTAL PREPAIL'S .00 TOTAL VOUCHERS 1,000.00 TOTAL DUE VENDOR 1,000.00 ENG.SVC-TELECOMM. MAP 460. 00 TOTAL PREPAIDS .00 j TA1oll ll- ., E V�UCI .v 400. 00, TOTAI._ I" _ '.,"chZnF'. 400,00 _ P - r N T.-%TAL PREPAIDS TOTAL VOUCH -,RE 1 .00 :?AL . 'E VENDOR 1':..00 8`.44ir1 TAPE DUP-C CNCL 35.5., 1905 PROF. SVCS- 'UP.C;'wNCL VDS 47.41 TOTAL PREF'AID5 .00 TOTAL VOUCHERS X2.77 TOTAL DUE VENIiO';`� 49832 EXCRSN REFUND -JULIAN 49j' EXCRSN REFUND -OAK GLEN 56,00 TOTAL PREFA 10S .00 TOTAL VOUCHERS 65.00: TOTAL DUE VENDOR 85.00 SEPT - VISION PREMIUMS 932.56 TOTAL PREPAIDS .00 TOTAL VOUCHERS 932.56 TOTAL DUE VENDOR 'id.56 CITY OF D.AMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 26 DUE THRU: 0`9/07/1999 PREPAID F!JP+D/SECT-ACCT-PRWiECT-ACCT PO # INVOICE DESCRIPT ON AMOUNT DATE CHECK WALNUT VALLEY UNIFIED SCHOOL DIST. 0015350-42140-- 9029 FCLTY RNTL-SUMMER CLASSES 1,240.00 0015350-42140-- 7521 FCLTY RNTL-SMMR SESSN 6,100.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,340,00 TOTAL DUE VENDOR 7,340.00 WALNUT VALLEY WATER DISTRICT 0014440-42126-- x940 ELECT POWER-EASTGATE SITE 53.38 0015558-45509-- WATER, SVCS -TREES 112.36 TOTAL PREPAIDS •00 TOTAL VOUCHERS 165.74 TOTAL DUE VENDOR 165.74 WARREN SIECKE 2505510-4641'-14299-46412 C8388 4343 PROF.EVCS-TS-BCR/SLVR BLT 2,842.75 001-23010-- 4283/4325 PROF.SVCS-FPL 98-60 24.66 2505510-46412-14599-4641' C8388 4343 PROF.SVCS-TS-GSP/RAPIDVW 2,842.75 2505510-46412-143_99-46412 C2388 4343 PROF.SVCS-TS-SBB/NB57 2,842.75 4283/4325 PROF.SVCS-FPL 99-03 24.67 001-2301iy-- 4283/4325 PROF.SVCS-FPL 98-59 24.67 ooi-'2301:!-- 42Z-3/4-,25 PROF. SVCS -FPL 99-0:: '4.67 001-23"010-- 4223/4 PROF.SVCS-FPL 98-60 24.6.6 25''st10-46412-1443=-41412 C=s:=, 4--4- PROF.SVCS-TS-LEM/LYC 2,242.75 TOTAL PREPAIDS .00 VOUCH TOTAL ERS 11,494.2,1_ TOTAL DUE UEMBOR 11,494.33 ;,,•___= 4— -- ? 161"''�' TRE MA7NT SVCS -7/15,::1 TRE .00 45`;(!.__ - 9fy'�b 1h:li!/77 CORRECTION _hy -. � -V _ CORRE_TIO.; CORRECTION 10 295.00 �+ TOTAL PREPAIDS .00 TOTAL VOUCHERS .00 T"TA.. DUE VENDOR •00 TEST COAST ARBORISTS INC 01015558-45509-- 16110%77 TREE MAINT-7/15.31 10,295.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 10,295.00 TOTAL DUE VENDOR 10,295.00 WEST END UNIFORMS 0014415-41200-- 8934 49987 VNTR PTRL UNIFRMS 18.96 TOTAL PREPAIDS •01 TOTAL VOUCHERS 18.96 TOTAL DUE VENDOR 18.96 PATRICIA WICKMIRE 001-34780-- 32952 RECREATION REFUND 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45,00 REPORT TOTAL PREPAIDS 222,839.98 REPORT TOTAL VOUCHERS 731,717.73 REPORT TOTAL 954,557.71 CITY OF DIAMOND BAR RUN DATE: 09/02/1999 11:30:08 VOUCHER REGISTER PAGE: 27 DUE THRU: 09/07/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECY WILD RIVERS 0015350-45310-- &362 5693 DAY CAMP EXCRSN-7/21 786.00 TOTAL PREPAIDS. .00 TOTAL VOUCHERS 786.00 TOTAL DUE VENDOR 786.00 MARY WOOLF 001-34730-- 49846 EXCRSN REFUND -JULIAN 29.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 29.00 TOTAL DUE VENDOR 29.00 PAUL WRIOHT 0014090-44000-- 8882 AN SVCS-P/C8/IO,CNCL8/17 472.50 (x)14090-44000-- 8882 A/V SVCS -PLN 7/27,CNCLS/3 542.50 09/07/1999 35525 TOTAL PREPAIDS 54.50 TOTAL VOUCHERS 472.50 TOTAL DUE VENDOR 1,015.00 YOSEMITE WATERS 0015350-41200-- 058292 WATER SPPLS-HRTG PK CTR 158.54 TOTAL PREPAIDS .00 TOTAL VOUCHERS 158.54 _ TOTAL DUE VENDOR 158.54 ANI` YOUNG 001-34780-- 32695 RECREATION REFUND 40.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 ZD JOURNALS 0014095-42320-- 10874224 COMP PURL -RENEWAL 99.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 99.00 TOTAL DUE VENDOR 99.00 REPORT TOTAL PREPAIDS 222,839.98 REPORT TOTAL VOUCHERS 731,717.73 REPORT TOTAL 954,557.71 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (�) TU: Terrence L. Belanger, City Manager MEETING DATE: September 07, 1999.�. , REPORT DATE: Aug 26, 1999 FROM: Linda G. Ma nusonff finance Director TITLE. Treasurer's Report — July 31, 1999 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of July 1999. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: _ Agreement(s) 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? N/A Which Commission? 5. Are other departments affected by the report? N/A Report discussed with the following affected departments: h v b Terre ce L. Belang City Manager DEPARTMENT HEAD: Linda G. Magnus n Finance Director _ Yes No _ Yes _ No _ Yes _ No Yes No Yes No CITY COUNCIL REPORT AGENDA N0. MEETING DATE: September 07, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Treasurer's Statement — July 31, 1999 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the July1999, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of July 1999. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G Magnuson TREASURERS MONTMLT GA3M STATCMCIVT July 31, 1999 TOTAL CASH $25,421,010.95 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investment pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis. L.A.I.F - Effective Yield for July 1999 5.178% Money Market -Effective Yield for June 1999 3.839% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The hove sum mary provides sufficient cash flow liquidity to meet the next six month's slated expenditur . !� Terrence L. Belanger, Treasurer BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $12,361,161.91 $2,455,365.79 $2,145,772.64 $12,670,755.06 LIBRARY SERVICES FUND 104,207.15 952.56 103,254.59 COMMUNITY ORG SUPPORT FD 5,906.26 5,906.26 GAS TAX FUND 3,614,153.45 115,394.79 3,729,548.24 TRANSIT TX(PROPA) FD 1,954,120.63 90,672.90 70,142.58 1,974,650.95 TRANSIT TX (PROP C) FD 2,301,324.75 47,892.34 2,349,217.09 INTEGRATED WASTE MGT FD 187,835.63 732.45 2,420.14 186,147.94 AIR QUALITY IMPRVMNT FD 183,386.82 991.72 182,395.10 TRAILS & BIKEWAYS FD (SB 821) 30,444.38 30,444.38 PARK FEES FUND 177,163.69 177,163.69 S PARKS GRANT (PRP A) FD 1.36 1.36 FACILITIES & PARK DEVEL. FD 1,413,469.49 1,413,469.49 COM DEV BLOCK GRANT FD (72,008.20) 78,017.00 6,224.94 (216.14) CITIZENS OPT -PUBLIC SAFETY FD 307,006.18 2,319.35 304,686.83 NARCOTICS ASSET SEIZURE FD 322,213.62 322,213.62 LANDSCAPE DIST #38 FD 581,190.00 3,273.17 9,678.95 574,784.22 LANDSCAPE DIST #39 FD 201,945.01 3,153.93 6,181.02 198,917.92 LANDSCAPE DIST #41 FD 325,262.89 1,128.95 14,018.13 312,373.71 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 2,255.58 156,304.01 (154,048.43) SELF INSURANCE FUND 1,114,171.29 213 957.00 900,214.29 TOTALS $25,254,342.67 $2,795,631.32 $2,628,963.04 $0.00 $25,421,010.95 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $45,001.15 PAYROLL ACCOUNT 114.50 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $45,865.65 INVESTMENTS: US TREASURY Money Market Acct. $877,961.75 LOCAL AGENCY INVESTMENT FD 24,497,183.55 TOTAL INVESTMENTS $25,375,145.30 TOTAL CASH $25,421,010.95 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investment pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis. L.A.I.F - Effective Yield for July 1999 5.178% Money Market -Effective Yield for June 1999 3.839% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The hove sum mary provides sufficient cash flow liquidity to meet the next six month's slated expenditur . !� Terrence L. Belanger, Treasurer Fair Value Including Accrued Interest 37,020,937,096.55 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). T`- value of each participating dollar equals the fair value divided by the amortized cost (.998697669). . an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,973,953.38, or $20,000,000.00 x.998697669. . . �.AW 12 Revised June 30, 1999 State of California Pooled Money Investment Account Market Valuation 6/30/99 � I> .�O Amordud coat fa1r Aoctm4b"west United States Treasury: Bills $ 2,355,124,639.93 $ 2,407,492,367.64 $ 2,404,645,122.20 NA Notes $ 3,648,969,881.72 $ 3,647,489,348.94 $ 3,643,260,750.00 $ 47,136,403.50 Federal Agency: Bonds $ 3,167,457,638.35 $ 3,167,328,112.68 $ 3,152,627,469.80 $ 42,482,811.78 Floaters $ 100,000,000.00 $ 100,000,000.00 $ 100,000,000.00 $ 739,444.00 MBS $ 49,909,472.00 $ 49,909,472.00 $ 49,1171776.42 $ 293,049.56 GNMA $ 1,808,981.77 $ 1,808,981.77 $ 2,027,348.41 $ 17,882.43 SBA $ 283,649,772.98 $ 283,628,978.91 $ 283,953,639.23 $ 2,514,021.20 FHLMC PC $ 16,565,594.92 $ 16,565,594.92 $ 17,547,214.26 $ 265,965.45 Discount Notes $ 3,829,830,739.88 $ 3,871,762,044.25 $ 3,865,611,368.88 NA Bankers Acceptances $ - $ - $ - NA orate: ponds $ 1,016,825,244.76 $ 1,015,535,532.38 $ 1,008,928,289.55 $ 16,703,512.26 Floaters $ 1,293,008,736.33 $ 1,292,994,569.66 $ 1,293,562,732.00 $ 7,042,614.18 CDs $ 5,569,856,238.06 $ 5,563,292,265.82 $ 5,553,883,691.90 $ 83,573,809.58 Bank Notes $ 1,267,961,909.95 $ 1,267,961,909.95 $ 1,265,046,520.41 $ 18,652,154.18 Repurchase Agreements NA NA NA NA Time Deposits AB 55 & GF Loans Commercial Paper $ $ $ 2,140,140,000.00 1,958,594,817.62 10,002,460,734.10 $ 2,140,140,000.00 $ 1,958,594,817.62 $ 10,065,001,676.93 $ $ $ 2,140,140,000.00 1,958,594,817.62 10,062,568,687.75 NA NA NA Reverse Repurchase $ - $ - $ $ TOTAL $ 36,702,164,402.37 $ 36,849,505,673.47 $ 36,801,515,428.43 $ 219,421,668.12 Fair Value Including Accrued Interest 37,020,937,096.55 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). T`- value of each participating dollar equals the fair value divided by the amortized cost (.998697669). . an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,973,953.38, or $20,000,000.00 x.998697669. . . �.AW 12 Revised June 30, 1999 os os O I? to O h O O IL W to N O r GO. N M r w O t00 w O ti N w O O ti w O g w i o 0 w O M w i o N -1 00 V w cc r w Ifl Of w �O M r r w le M 0) V w w ti Go T - ,& w co ti N w w w N M w w Go w rV44 coN w w Go 00 w w en t0 � MM r N 0 r O w w e N C co w w M 00 0 ti � N w w coM� O M O r w w to N cy) M N CO r� r w w w r T -O 0 e 04 N M N Go w w w M r O O 00 T.: w w O M N act e r r w w w r I- to N 1- M M r d' wCD CI CD w w w ti ai o w w w w e- ti N ti r N OR ti w w w w ti N v ID o t- t- M c N r w w w w Go C4 4co 0 � N P N M r <O 01 r w w w w J O Z m m 0 16 LLJ V + I=F. M 4' mw In v a w LL v 13 d r M d C ea Z V C O � 3 M C V > !0 lC O C .O 0 moo= d: 4) Qa � °r H$in •3 � d Q CL N7 3 0 40 0 m C •+ C m IM 2 C R 4) U. N O O O O Z Z Z Z Revised June 30, 1999 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �o TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 30, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Notice of Completion for the Meadowglen Road Public Street Improvements Project. SUMMARY: On June 15, 1999, City Council awarded the construction contract in the amount of $241,760.00 with a contingency amount of $25,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $266,760.00. On August 12, 1999, staff determined that all work is complete and in accordance with the specifications prepared and approved by the City. The final construction contract amount is $250,199.40. RECOMMENDATION: That the City Council accept the work performed by Gentry Brothers Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty-five (3 5) days after the recordation date. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification: on file at City Clerk's _ Ordinances(s) office. _Agreement(s) x Other: Notice of Completion SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes —No REVIEWED BY: errence L. Belanger fO'Ja es DeStefano v' G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Notice of Completion for the Meadowglen Road Public Street Improvements Project. ISSUE STATEMENT To submit and file for recordation a Notice of Completion for the Meadowglen Road Public Street Improvements Project. RECOMMENDATION That the City Council accept the work performed by Gentry Brothers Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty-five (35) days after the recordation date. FINANCIAL SUMMARY The process of filing Notice of Completion has no fiscal impact on the City. BACKGROUND/DISCUSSION On June 15, 1999, City Council awarded the construction contract in the amount of $241,760.00 with a contingency amount of $25,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $266,760.00 On August 12, 1999, staff determined that all work is complete and in accordance with the specifications prepared and approved by the City. The final construction contract amount is $250,199.40. Change orders were necessitated by field conditions such as soft spots on the subgrade. Converse Consultants, the City's contracted geotechnical engineer for this project, recommended placement of Petromat on the soft spots on the subgrade prior to placement of the permeable rock base material ($1020.00). Also, quantities of actual material varied from the estimated, there was a decrease in actual quantities for the asphalt and crushed aggregate base, but an increase of actual quantities for pavement removal, filter fabric and PVC (polyvinyl chloride) pipes ($7419.40). The final construction contract amount is $250,199.40 Prepared by.- David y:David G. Liu /Rose E Manela RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21660 EAST COPLEY DRIVE, STE. 100 DIAMOND BAR CA 91765-4177 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: I The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the propertyhereinafter described: 2. The full name of the owner is City of Diamond Bar 3 The full address of the owner is 21660 East Copley Drive Suite 100 Diamond Bar, CA 91765 4. The nature of the interest or estate of the owner is, In fee (If other than fee, strike "in fee" and insert, for example, "purchu under contract of purchase," or "lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on August 12, 1999 . The work done was: Meadowgien Road Public Street Improvements Project 7. The name of the contractor, if any, for such work of improvement was Gentry Brothers (if no contractor for work of improvement as a whole. insert 'none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows Meadowgen Road Public Street Improvements Project 9. The street address of said property is (If no street address has been officially assigned, insert "none") CITY OF DIAMOND BAR Dated: 9 17 114 Veadicatlon for Individual Orwer Signatu owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Deputy Director of Public Works the declarant of the foregoing ("resident of', Manager of', "A partner of', "Owner of', etc.) notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on Sw f -A% (I W 7 19 11 , at Diamond Bar California. ( Date of signature) (City where sighed) ,,ffe-VK4atafteua the in i -dual who is swearing that the contemn of notice of completion are true) CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.: Gi % TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 30, 1999 FROM: Terrence L. Belanger, CiV Mana er TITLE: Notice of Completion for the 1998-1999 CDBG Handicap Ramps Project. in the amount SUMMARY: On June 1, 1999, City Council awarded toeJpCs InCtio construction commenced and $69,300.00 with a contingency amount o $ that all work, completed construction on July 19, 1999. On August 2, 1999, staff determinedroved b including all punch -list items are in accordance with the specifications prepared and app y the City. The final construction contract amount is $73,872.87. RECOMMENDATION: That the City Council accept the work performed by JDC, Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty-five (3 5) days after the recordation date. LIST OF ATTACHMENTS: X Staff Report _ _ Public Hearing Notification _ Resolution(s) _ Bid Specifications (on file in City Clerk's Office) _ Ordinances(s) x other: Notice of Completion Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: N/A _ Yes —No Majority N/A _ Yes —No N/A _ Yes — No X Yes _ No REVIE BY: , Wad�;A Terrence L. B ger es DeStefa o . City Manager Deputy City anager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Notice of Completion for the 1998-1999 CDBG Handicap Ramps Project. ISSUE STATEMENT To submit and file for recordation a Notice of Completion for the 1998-1999 CDBG Handicap Ramps Project. RECOMMENDATION That the City Council accept the work performed by JDC, Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty-five (35) days after the recordation date. FINANCIAL SUMMARY The process of filing Notice of Completion has no fiscal impact on the City. BACKGROUND/DISCUSSION On June 1, 1999, City Council awarded the construction contract in the amount of $69,300.00 with a contingency of $6930.00 for the 1998-1999 CDBG Handicap Ramps Project to JDC, Inc.. JDC, Inc. commenced and completed construction on July 19, 1999. On August 2, 1999, staff determined that all work, including all punch -list items are in accordance with the specifications prepared and approved by the City. The final construction contract amount is $73,872.87. Due to field conditions, the additional items that were necessary include retaining curbs (behind the handicap ramp) and sidewalk repairs. The retaining curbs were necessary because the slope requirements for handicap ramps made the grade at the ramp lower than the lawn behind the sidewalk. Sidewalk repairs were necessary because the handicap ramp's areas need to be extended in order to meet the required slope. The ramp was extended beyond the normal limits of the curb return to accommodate the slope requirements. The total costs for these works is $4,572.87, for a final construction contract of $73,872.87. Prepared By: David G. Liu/Rose Manela RECORDING REQUESTED BY AND WHEN RECORDED MAII" TO CITY OF DIAMOND BAR 21660 EAST COPLEY DRIVE, STE. 100 DIAMOND BAR CA 9176511177 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed widnil 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is Cky of Diamond Bar 3. The full address of the owner is 21660 East CM19Y Drive Suite 100 Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; In fee. (if other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on Ju1Y 19 1999 . The work done was: 1998-1999 CDBG Handiop Ramps Project 7. The name of the contractor, if any, for such work of improvement was JDC Inc. (Date of Contract) (if no contractor for work of improvement as a whole, insert "none') 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows1998-1999 CDBG Handl Ram sPro'ect 9 The street address of said properly is (If no street address has been officially assigned, insert "none") CITY OF DIAMOND BAR Dated: �! er.0F . 1, verification for Individual Owner Sig e J er or corporate officer of owner named in paragraph 2 or his agent VERIFICATION t, the undersigned, say: I am the Dep1iU Director of Public Works the declarant of the foregoing ("resident of', Manager of", "Apannerof, "Owner of", etc.) notice of completion; I have read said notice of completion and know the contests thereof, the same is [rue of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. t Diamond Bar , California. Executed on 5:1, �-- ) 19 ti � , ' a (Date of signature) (City where si ) ( sign re o e individual who is swearing that the contents of the notice of completion are true) CITY OF DIAMOND BAR AGENDA NO 61 AGENDA REPORT un TO: Honorable Mayor and Members of the PORT DATE: September 1, 1999 MEETING DATE: September 7, 1999 FROM: Terrence L. Belanger, Ci Maria er TITLE: Exoneration of Cash Deposit Lane Bn Diamond Ba ond (Faithful Performance, Labor & Material) for 2582 Steeplechase SUMMARY: The Principal, Mark H. K. Ou, requests the release of his Cash Deposit Grading Bond � required in accordance with the Subdivision Map Act- The Public Works for improvement security as Ian on file with the Division finds that the Principal performed all works as shown on the grading p City. ended that the City Council approve the exoneration of Cash RECOMMENDATION: It is recommWith the City on August 27, 1996 and that the City Clerk notify the Principal and Surety of this action.i Staff Report Public Hearing Notification LIST OF ATTACHMENTS: X Resolution(s) Bid Specification Ordinance(s) X Other. Letter of request and certifications EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1, Has the Resolution, ordinance or agreement been reviewed NIA _ Yes _ No by the City Attorney? Majority No 2. Does the report require a majority or 415 vote? NIA _Yes 3. Has environmental impact been assessed? NIA Yes No 4. Has the report been reviewed by a Commission? Which Commission? NIA 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: Xrrence LuTela Om�,e�s� DeSkttefano Deputy Director of Public Warks City Manager Deputy City an D:WORD-UND"GE"W2582 BOND AGE CITY GOUNGIL REPORT AGENDA NO. MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L.Belanger, City Manager SUBJECT: Exoneration of Cash Deposit Grading Bond (Faithful Performance, Labor & Material) for 2582 Steeplechase Lane in Diamond Bar. ISSUE STATEMENT Consider exoneration of Cash Deposit Grading Bond for improvement security as required in accordance with the Subdivision Map Act. RECOMMENDATION It is recommended that the City Council approve the exoneration of an $1,800.00 Cash Deposit Grading Bond posted with the City on August 27, 1996 and that the City Clerk notify the Principal and Surety of this action. FINANCIAL SUMMARY This action has no fiscal impact on the City. BACKGROUND In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with Mark H. K. Ou. to complete grading and retaining wall improvements located at 2582 Steeplechase Lane. The owner guaranteed faithful performance of this agreement by posting with the City on August 27, 1996 an $1,800.00 Cash Deposit Grading Bond. All grading and "As Built„ plans were approved on August 4, 1999 by the City's consultant, Mr. Angelo Reginaldo of Bryan A. Stirrat & Associates. DISCUSSION The following bond is recommended for exoneration: Account Number: Cash Deposit Grading Bond Amount: $1,800.00 Reason: All grading and retaining wall improvements have been completed and approved by the City. PREPARED BY: Linda Kay Smith Development Services Assistant Dec 10 98 10:14a City of Diamond Bar -4 U�_ - z) -- -- I City of Diamond Bar 21660 East Copley Drive - Suite Igo Diamond Bar, CA 81763.4177 Ph: 909-396-5871 Fax 909451-3117 DEPARTMENT OF PUBLIC WORKS REQUEST FOR INSPECTION DATE: TO: Swan A. Stjnat a Aisoclates ATTENTION: An�eroje R�tnaldd6llYD FROM: Lfada- s OWNER OR CONTRACTOR: .john llla GRADING Pre -Contract Clearing & Grubbing Rough Grading Sub Drains Terrace & Down Drains Final Grading X Other STORM DRAINS Pre -Contract Excavation Laying Pipe Manholes Catch Basins Reinforcing Steel Other Structures Final Other P.O. #: AMA PLAN CHECK PERMIT #.: EP 9.1288 JOB LOCATION:FGHAc TELEPHONE #. RETAINING WALLS I STREETS I (Curb and Gutter Cross REMARKS: FINAL t•M- CER71FtCA7WAF &■CHED SEWER Pre -Contract Excavation Laying Pipe Manholes Air Pressure Test Balling Final Oilier UTILITIES Pre -Contract Edison Gas GTE Cable T.V. MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY —AM _ PM —AM —PM —AM _ PM j AM _ PM AM _ PM ATTACHED: ❑ Permit ❑ Plans ❑ Cairs SUBMITTED: © Permit © Plans ❑ Caics ON: REMARKS: v f �^� l,.r �_ �QG�r> -:�r� ,•E!� , - A SIGNED: COPY TO: c DATE: /Ld .T HhJ—� 1 —"='�= i•JE.G 1 � _ �-+:- �'EL I LE DES I 17- t-4 GR.01IP P =i 1 CITE' OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 190 DIAMOND BAR, CA 917654177 (909) 396-5671 SUPERVISED GRADING INSPECTION CERTMCATE -2 k8 z Stezp4c-aA.^;;a 1, , , AA A,%0- J0B ADDRESS/LOT AND TRACT N0.• L 0TITCONTRACTOR GTORPERmrr N0. P g g T -c SO!LS >✓NE1t' i Id RADT, f E.RTIFI ATIO14 I certify that the earth fills placed on the following jot(s) were installed upon competent and property prepared base material and compacted in compliance mith'requirccrcnts of Building Code Section 3317, I further certify that where the report or reports of engineering geologist, rclat"N'e to this site, have reconunended the installation of buttresses, fills or other similar stabilization measures, such earthwork coasn-uction has been completed in accordance with the approved design. LOT NO -(S) See report dated for compaction test data, recommended allowable soil bearing values and o ger recommendations. EXPANSIVE SOILS (YES) (N0; LOT NO. (S) BUTTRESS FILLS (YES) (NO) LOT NO. (S) REMARKS REG. N0. DATE EI�IGINEER --- --- Signature (r :; •.:et -stamp) GERTIFI ATION i ccrti~�y to t �e sut:sfactcD' ccmplctic-1 of rou;;h grading including: grading to approximate fatal elevations, property lines Iocatcd ded and stzkcd; cut and fill slopes correctly graded and located in accordance with bwldinroved design; swales &nd ads I further crtify that terraces eM port ready for paving, bcr= installed; and required drainage slopes provided on the g 1? or I.:, -,,fd an engineering geologist and/or soils engineer have been prepared relative to iris site, the reco:nmcndations cont.1 roils rcpoits ha�'c Lcen fol;owed in the execution of the work. LOT NO. (S) REMARKS - -- REG. N0. DATE ENGINEER Signature (and wet•stamp) SImFRVISCTG GR ADING E*1G� ?PER'S F NAL GRADING CERT—Mr-ATION I certify to tix satisfactory' ce;aple"•on of gracing in a=cordancc .%ith Cie uyprovcd plans. All required drainage devices have been installed; slope planting established and irrigation systems provided (where required); and adequat and visionengincs have gpologmade (if for drainage of surface ti�'a.ers from ea.h building site. The recomtuendXv"'9�07Z iEESS�Or gineersuchpersons Nvere empic;;cd) have beci incorporated in the work.NE A ^ q�< LOTNO.($) Lot 11 Tract No. 3v21 _ M m RE?.LkRKS Per "A i11 Q x DATE E11GI11EE U.G. N Signature (and rvCt-steep) �C10- By 10 - BY ::"'c" SOILS L'r•GI•ti'EER AND GRR •` SER IS REQUIRED : ,-Lr4SE TO B UILDI'XG DEPARTMENT FOR STR UC7URAL PFRMTS. 'r'! GRAD= ►tiSPEC77ON CE;:TI:: j, =: /Bv 1i -IE GR4iUlr`/G ENGWEER 1SR.EQUIRED BEFORE OCCUPANCY OF STRUCTURE. FOR .ROUGH City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, CA 91765 July 10, 1998 Ref: refund of Grading Bond deposit #6-96-313 8/15/96 2582 Steeplechase Lane Diamond Bar, CA 91765 Dear Sir/Madam: Construction of my house was completed on 7/6/98. We have the final approval by the Building and Safety Department. Please release the Grading Bond deposit. Pay to: Mark H.K. Ou Su Hwei Ou 2582 Steeplechase Lane Diamond Bar, CA 91765 Thank you for your help. If there are any problems, do not hesitate to contact me. Sincerely, Mark H.K. Ou, MD Enclosed copies of cash deposit ,a 0 'w<sr''1,... n CITY OF DIAMOND BAR 21660 E. Copse} Dr., St,-,. (+0 k 190 Diamond 13at , CA 917 65 909-860-248() 909-16) 1- 31-6 t Received from: 7 Description: /-tv,�u�` Date Receipt 4 (I 3 0 2 4 9 G- 9 E; -3i3 r__g -�? 7 —7`-'6 Revenue Desgi tion Acct # Amount Building Permits 001-3411 Plumbing Permits 001-3412 Electrical Permits 001-3413 Mechanical Permits 001-3414 Bldg. Permit Iss. Fees 001-3420 Bldg.Plan Check Fees 001-3430 SMIP Fees 001-3435 Engr. Plan Check Fees 001-3461 Engr. Permit Fees 001-3462 SDO Engr. Inspection Fees 2,00_ IV 417,5 001-34646 S 7sD Planning -Environmental 001-3441 "urrent Planning Fees 001-3443 1- of Printed Material 001-3635 Contract Classes 001-3478 Transit Subsidy 112-3485 Impound Fees 001-3225 Deposits 001-2300 RECEIVED BY TOTAL RECEIVED 2 �%�a •SU Cash Check Other White - Customer Canary - Departmenl Pink 8 Golden �Flnanoe I/tTY OF alAMONG OAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and City Council Members MEETING DATE: September 7, 1999 REPORT DATE: September 2, 1999 FROM: Linda G. Magnuson, Finance Director TITLE: FY 1998-99 Purchase Order Carryover Budget Adjustment SUMMARY: Fiscal Year 1998-99 ended on June 30, 1999. Since that time, staff has been closing out the fiscal year. Part of this process has been to evaluate all purchase orders (P.O.$) which remained opened and encumbered at the end of the fiscal year. Several P.O.s have been identified as carryover purchase orders. These are for items and/or services which had either been ordered or contracted for but not completed or received by June 30. Since the encumbered budget lapsed at year-end, it is necessary to adjust the FY99-00 budget to allow for these prior year encumbrances. In effect, the City will just carry forward the applicable portion of the FY98- 99 budget RECOMMENDATION: Approve the attached Purchase Order Carryover in the amount of $758,272.60, and authorize the necessary adjustment to the FY99-00 Municipal Budget LIST OF ATTACHMENTS: _ Staff Report Resolution(s) _ Ordinance(s) Agreement(s) SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) Other: 1. Has the resolution, ordinance or agreement been reviewed _ Yes — No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: r -L LQ12 .,� Terrence L. Belah6er Linda G. Magnu City Manager Finance Director GATT OF DIAMOND DAFX FY 98-99 PURCHASE ORDER CARRY OVER ACCOUNT DESCRIPTION ACCOUNT # PROJECT # AMOUNT FUNDING GENERAL FUND Special Legal Services 0014020-44021 N/A 74,347.96 Gen Gov - Training 001-4090-42340 N/A 7,500.00 Gen Gov - Advertising 001-4090-42115 N/A 254.38 Com & Mktg -Computer Equip 0014095-46230 N/A 3,549.27 Com Dev - Advertising 001-5210-42115 N/A 125.00 Com Dev - Envirommntl Svcs 001-5210-44240 N/A 6,261.80 Com Dev - Prof Svcs Projects 001-5210-44250 N/A 10,000.00 Maplehill Park - Capital Imp 001-5316-46410 N/A 5,538.33 Sycamore Cyn - Contr Svcs 001-5331-45300 N/A 5,064.00 Recr- Rental/Lease Real Prop 001-5350-42140 N/A 10,269.75 Recr- Misc Equipment 001-5350-46250 N/A 5,390.85 PWks - CS Pin Cking 001-5510-45223 N/A 427.50 PWks - CS Inspection 001-5510-45227 N/A 29,923.53 Engr- CS Engineering 001-5551-45221 N/A 232.50 Engr - CS Plan Cking 001-5551-45223 N/A 47,375.41 T & T - CS Traffic Engr 001-555345222 N/A 300.00 Landscape Maint - Tree Maint 001-5558-45509 N/A 3,153.00 Total General Fund 209,713.28 Air Quality Impr Fund Contract Services 118-509845500 N/A 559.00 Park & Facility Improvement Fd Land Acquisition 124-4090-46305 N/A 196,000.00 LLAD #38 Fund Professional Svcs 138-5538-44000 N/A 2,179.16 LLAD #39 Fund Professional Svcs 139-5539-44000 N/A 2,179.16 LLAD #41 Fund Professional Svcs 141-5541-44000 N/A 2,179.18 Capital Improvement Projects Fund Misc Cap Imp - Civic Center 250-5215-46420 13898 1,527.55 Gen Fund Misc Cap Imp - Park & Ride 250-5215-46420 09698 12,600.00 Prop A - Trans Misc Cap Imp - Handicap Ramps 250-5215-46420 06799 69,300.00 CDBG Pk Imp - ADA Retrofit Heritage 250-5310-46415 14999 118,677.51 CDBG,Pk Fee,PFD,GF Pk Imp - ADA Retrofit Reagan Pk 250-5310-46415 15099 75,604.25 CDBG,Pk Fee,PFD Str Imp - Slurry Seal 250-5510-46411 01498 478.30 Gas Tx Str Imp - Slurry Seal Pthfndr 250-5510-46411 01498 15,000.00 Gas Tx Str Imp - Underground Cabling 250-5510-46411 08998 4,639.21 Gas Tx Str Imp - Ambushers Seepage 250-5510-46411 12198 47,636.00 Gas Tx 345,462.82 GRAND TOTAL PURCHASE ORDER CARRY OVER $758,272.60 CITY OF DIAMOND BAIT AGENDA REPORT AGENDA NO. �I© TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 23, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of a red curb at the northeasterly curb return on Sunset Crossing Road at Tellgate Drive". SUMMARY: In order to increase the visibility distance of motorists who wish to make turns from Tellgate Drive onto Sunset Crossing Road, on July 8, 1999, the Traffic and Transportation Commission recommended to the City Council the approval of the installation of a red curb at the northeasterly curb return at the abovementioned intersection. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of a red curb at the northeasterly curb return on Sunset Crossing Road at Tellgate Drive". LIST OF ATTACHMENTS: X Staff Report X Resolution(s) Ordinance(s) Agreement(s) _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) X Other: 7/8/99 T/T Minutes, and Aerial Man EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority X Yes No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? Traffic & Transportation 5. Are other departments affected by the report? N/A — Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belanger City Manager i vid . i Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of a red curb at the northeasterly curb return on Sunset Crossing Road at Tellgate Drive". ISSUE STATEMENT: To increase the visibility distance for motorists in the vicinity of Sunset Crossing Road and Tellgate Drive. RECOMMENDATION: That the City Council adopt Resolution nao•9ation of aentitled- red curb the northeasterly curb returnsution of the City tonf the City of Diamond Bar approving the Sunset Crossing Road at Tellgate Drive". FINANCIAL SUMMARY: The installation of the red curb will be funded through the City's Signing and Striping Maintenance account and is estimated to cost $50. BACKGROUNDIDISCUSSION: On July 8, 1999, the Traffic and Transportation Commission discussed the issue of red curb installation at the northeasterly curb return of Sunset Crossing Road and Tellgate Drive. This request is intended to provide additional sight visibility distance for motorists in the vicinity of this intersection. The vicinity of Sunset Crossing Road and Tellgate Drive is a residential area. Sunset Crossing Road is a collector street and Tellgate Drive is a cul-de-sac. As shown on the attached aerial map, the location being considered is the northeasterly curb return on Sunset Crossing Road at Tellgate Drive. The visibility of motorists who wish to make turns from Tellgate Drive onto Sunset Crossing Road could be potentially restricted due to vans and other vehicles that park close to the curb return. Page Two Sunset Crossing/Tellgate September 7, 1999 The Commission recommends that this location be painted red in order to enhance the visibility distance of motorists. The residents who requested this red curb and those who reside within 500' radius of the intersection in discussion were invited to the Traffic and Transportation Commission as well as this City Council meeting. Prepared By: David G. Liu/Tseday Aberra RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF A RED CURB AT THE NORTHEASTERLY CURB RETURN ON SUNSET CROSSING ROAD AT TELLGATE DRIVE A. RECITALS. (i) The Traffic and Transportation Commission considered this matter at a public meeting on July 8, 1999. (ii) At the meeting of July 8, 1999, the Traffic and Transportation Commission determined that the installation of a red curb at the northeasterly curb return on Sunset Crossing Road at Tellgate Drive is appropriate. (v) The Traffic and Transportation Commission recommends the installation of a red curb at the northeasterly curb return on Sunset Crossing Road at Tellgate Drive. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 3. Said action is pursuant to Section 10.16.480 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the approval of the installation of a red curb at the northeasterly curb return on Sunset Crossing Road at Tellgate Drive; and 4- 3. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said red curb to be installed. PASSED, APPROVED and ADOPTED this day of '1999. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved, and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of , 1999 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar -2- JULY 8, 1999 M. PUBLIC COMMENTS: IV. V. CONSENT CALENDAR: 0 W PAGE 2 None Request to red curb the northeasterly comer of Sunset Crossing Road and Tellgate Drive. AE/Manela presented staffs report. Staff recommends that the Traffic and Transportation Commission concur with staffs recommendation to red curb the northeasterly curb return on Sunset Crossing Road at Tellgate Drive and forward said recommendation to the City Council for approval. Bob Ramos, 23605 Tellgate Drive, said he agrees with staffs recommendation. His only concern is that the red curbing might be extended to Tellgate Drive and if so, he does not agree with red curbing on Tellgate Drive. He stated that he and the other six resident families of the cul-de-sac have a concern about the visibility problems at this intersection. Cathy Rudan, 23546 Sunset Crossing Road, agreed with staffs recommendation. Following discussion and clarification of staffs recommendation, C/Lin moved, VC/Virginkar seconded, to concur with staffs recommendation to red curb the northeasterly curb return on Sunset Crossing Road at Tellgate Drive and to extend the red curbing onto Tellgate Drive, if necessary, as determined by staff, and forward the recommendation to the City Council for approval. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS Lin, VC/Virginkar, Chair/Morris None Leonard -Colby, Istik A. Fiscal Year000 Goals and Objectives of the Traffic and nsportation Commission. DDPW/Liu presented staffs rep Staff recom s that the Commission review the attached information and direct staff as necessary. VC/Virginkar present. the recommended list Re -reviewed when all Commissioners are pointed out similar listed items that could be consolidated. He u 5 c;rrz yr vil►mvriv nrtn AGENDA REPORT AGENDA NO. &�J LG TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 23, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "1 Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive. SUMMARY: In order to lessen the impact of student parking on Los Cerros Drive (southwest of Fern Hollow Drive), on July 8, 1999, the Traffic and Transportation Commission recommended to the City Council the approval of the installation of "I Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "1 Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive. LIST OF ATTACHMENTS: X Staff Report X Resolution(s) Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's office) X Other: 7/8/99 T/T Minutes, and Aerial Man 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? X Yes No Which Commission? Traffic & Transportation 5. Are other departments affected by the report? N/A Yes _ No Report discussed with the following affected departments: REVIEWED BY: I �L A, Te nce L. Bel r City Manager 1� Ja es DeStefano Deputy City Manager David . Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "I Hour Parking, 7 AM - 4 PM, School Days" signs on Los Cerros Drive". ISSUE STATEMENT: To lessen the impact of student parking in a residential street. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "1 Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive. FINANCIAL SUMMARY: The installation of the proposed signs will be funded through the City's Signing and Striping Maintenance account and is estimated to cost $500. BACKGROUND/DISCUSSION: On July 8, 1999, the Traffic and Transportation Commission discussed the installation of "1 Hour Parking, 7 AM -4 PM, School Days Only" signs on Los Cerros Drive. This matter was brought to their attention by residents of Los Cerros Drive (southwest of Fern Hollow Drive), who were having difficulty parking on the streets due to student parking. Los Cerros Drive (southwest of Fern Hollow Drive) is a residential cul-de-sac with seven houses. Based on staff s observation during the regular school year, approximately seven vehicles were parking during school days on a regular basis. These seven vehicles occupy the entire cul-de-sac. In order to provide parking spaces for residents on this street, the Traffic and Transportation Commission recommends a parking restriction that is similar to the residential streets in the area. Therefore, the Commission recommends to the City Council the installation of "I Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive. Page Two Los Cerros Drive September 7, 1999 The resident who initiated this request as well as those residing within a 500' radius of the cul-de- sac were invited to attend the Traffic and Transportation Commission as well as this City Council meeting. Prepared By: David G. Liu/Tseday Aberra RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF " 1 HOUR PARKING, 7 AM -4 PM, SCHOOL DAYS" SIGNS ON LOS CERROS DRIVE A. RECITALS. (i) The Traffic and Transportation Commission considered this matter at a public meeting on July 8, 1999. (ii) At the meeting of July 8, 1999, the Traffic and Transportation Commission determined that the installation of "1 Hour Parking, 7 AM - 4 PM, School Days" signs on Los Cerros Drive is appropriate. (vi) The Traffic and Transportation Commission recommends the installation of "1 Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Section 10.16.480 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the approval of the installation of "1 Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive; and -1- 3. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said signs to be installed. PASSED, APPROVED and ADOPTED this day of MAYOR 1999. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved, and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of , 1999 by the following vote: AYES: COUNCIL MEMBERS: NOES ABSENT: ABSTAINED: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ATTEST: -2- City Clerk, City of Diamond Bar JULY 8, 1999 DRAFT PAGE 3 Vl. consolidate repetitive items as well as, items that are bey the scope of the Commission. VC/Virginkar asked that staff strike a line throu a items that have been completed and items that are ongoing and leave the items on the lis or the Commission's information and discussion at the next meeting. NEW BUSINESS: A. Speed limit on Lycoming Str*t between Lemon Avenue and Brea Canyon Road. AE/Manela presented staffs report. Staff recommends that the Traffic and Transportation Commission concig with staffs recommendation to maintain the existing 35 mph speed limit on X between Lemon Avenue and Brea Canyon Road. ted that this matter was brought to the Commission by C/Istik.In fairness to er should be continued to the August 12 meeting. Without objection, the curred. B. Installation of "1 -Hour Parking, 7:00 a.m. - 4:00 p.m., School Days Only" signs on Los Cerros Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission concur with staff s recommendation to install " 1 -Hour Parking, 7:00 a.m. - 4:00 p.m., School Days Only" signs on Los Cerros Drive and include said street in the Diamond Bar Preferential Parking District No. 1, and forward the recommendation to the City Council for approval. DDPW/Liu pointed out that staff received an e-mail from Leo and Karen Escracega requesting the Commission's support of staffs recommendation. C/Lin moved, VC/Virginkar seconded, to concur with staffs recommendation to install "1 -Hour Parking, 7:00 a.m. - 4:00 p.m., School Days Only" signs on Los Cerros Drive and include said street in the Diamond Bar Preferential parking District No. 1, and forward the recommendation to the City Council for its approval. C. Nrescent Strong Yellow Green School Crossing Warning Signs. DSA/Nth presented staffs report. Staff recommends that the Traffic and Transportation Commission discuss the use of florescent strong yellow green signs at school zones in the City of Diamond B and direct staff as deemed necessary. <r'iTY Or' D1AMOlYD liAR AGENDA REPORT AGENDA NO .1.I lb TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 25, 1999 FROM: Terrence L. Belanger, City Manager TITLE: An Ordinance of the City of Diamond Bar amending Diamond Bar Preferential Parking District Number One to include Los Cerros Drive in said District and amending the Diamond Bar Municipal Code accordingly. SUMMARY: In order to lessen the impact of student parking on Los Cerros Drive (southwest of Fern Hollow Drive), on July 8, 1999, the Traffic and Transportation Commission recommended to the City Council the approval of the installation of "1 Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive, and inclusion of Los Cerros Drive to the Diamond Bar Preferential Parking District No. 1. RECOMMENDATION: That the City Council receive testimony, introduce for first reading, and waive full reading of Ordinance No. XX (1999) amending Diamond Bar Preferential Parking District Number One to include Los Cerros Drive in said District and amending the Diamond Bar Municipal Code accordingly. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) X Ordinance(s) Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's office) X Other: 7/8/99 T/T Minutes, and Map (Exhibit "A") 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? Traffic & Transportation 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: q, � Xk C- , Terr nce L. Belang City Manager U —V es DeSte ano Deputy City Manager D�Vi iu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: An Ordinance of the City of Diamond Bar amending Diamond Bar Preferential Parking District Number One to include Los Cerros Drive in said District and amending the Diamond Bar Municipal Code accordingly. ISSUE STATEMENT: To lessen the impact of student parking on Los Cerros Drive. RECOMMENDATION: That the City Council receive testimony, introduce for first reading, and waive full reading of Ordinance No. XX (1999) amending Diamond Bar Preferential Parking District Number One to include Los Cerros Drive in said District and amending the Diamond Bar Municipal Code accordingly. FINANCIAL SUMMARY: The proposed recommendation has no financial impact on the City's FY 1999-2000 budget. BACKGROUND/DISCUSSION: On July 8, 1999, the Traffic and Transportation Commission discussed the installation of "I Hour Parking, 7 AM -4 PM, School Days Only" signs on Los Cerros Drive. This matter was brought to their attention by residents of Los Cerros Drive (southwest of Fern Hollow Drive), who were having difficulty parking on the streets due to student parking. Los Cerros Drive (southwest of Fern Hollow Drive) is a residential cul-de-sac with seven houses. Based on staff's observation during the regular school year, approximately seven vehicles were parking during school days on a regular basis. These seven vehicles occupy the entire cul-de-sac. In order to provide parking spaces for residents on this street, the Traffic and Transportation Commission recommends a parking restriction that is similar to the residential streets in the area. Therefore, the Commission recommends to the City Council the installation of "I Hour Parking, 7 AM -4 PM, School Days" signs on Los Cerros Drive. Page Two Los Cerros Drive September 7, 1999 Furthermore, the Traffic and Transportation Commission recommends to the City Council that Los Cerros Drive be included in the Diamond Bar Preferential Parking District No. l (see Exhibit "N'), along with the surrounding residential streets (Evergreen Springs Drive, Lost River Drive, Birch Hill Drive, Cazadero Place, Viento Verano Drive, Broken Arrow Drive, Tambo Place, Fern Hollow Drive, and Pathfinder Road). The resident who initiated this request as well as those residing within a 500' radius of the cul-de- sac were invited to attend the Traffic and Transportation Commission as well as this City Council meeting. Prepared By: David G. Liu/Tseday Aberra ORDINANCE NO. _ (1999) AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING DIAMOND BAR PREFERENTIAL PARKING DISTRICT NUMBER ONE TO INCLUDE LOS CERROS DRIVE IN SAID DISTRICT AND AMENDING THE DIAMOND BAR MUNICIPAL CODE ACCORDINGLY. WHEREAS, there is a shortage of on -street parking on certain residential streets within the City, and parking restrictions have been imposed to facilitate short term parking and the efficient use of street parking spaces; and WHEREAS, the City wishes to increase the availability of street parking spaces for residents and their guests as permitted by Section 22507 of the California Vehicle Code; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY ORDAIN AS FOLLOWS: Section 1 Division 6 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to modify Subsection (c) of Section 10.16.1350. 10.16.1350 Diamond Bar Preferential Parking District No. 1 (c) Diamond Bar Preferential Parking District No. 1, Parking Restrictions. No parking for more than one (1) hour from 7:00 a.m. to 4:00 p.m. on school days except with an Annual or Temporary Parking Permit: Street Location Evergreen Springs Drive: Both sides of the street from Sunbright Drive to 2017 Evergreen Springs Drive (2017 to 2338 Evergreen Springs Drive). Lost River Drive: Both sides of the street from Evergreen Springs Drive to Castle Rock Road (21504 to 21612 Lost River Drive). Birch Hill Drive: Both sides of the street from Evergreen Springs Drive to Castle Rock Road (21515 to 21651 Birch Hill Drive). Cazadero Place: Both sides of the street from Evergreen Springs Drive to the end of the cul de sac (21503 to 21519 Cazadero Place). Viento Verano Drive: Both sides of the street from Evergreen Springs Drive to 1980 Viento Verano Drive (1980 - 2035 Viento Verano Drive). Broken Arrow Drive: Both sides of the street from Viento Verano Drive to 21453 Broken Arrow Drive/ Both sides of the street from Fern Hollow Drive to 21364 Broken Arrow Drive. Tambo Place: Both sides of the street from Pathfinder Road to the end of the cul de sac (21305 to 21325 Tambo Place). Fern Hollow Drive: Both sides of the street from Pathfinder Road to Los Cerros Drive (1953 - 2036 Fern Hollow Drive). Pathfinder Road: Both sides of the street from Evergreen Springs Drive to the end of (Frontage Road) the cul de sac (21501 to 21536 Pathfinder Road). Los Cerros Drive Both sides of the street cul-de-sac (1946, 1947, 1954, 1955, 1960,1961, and 1%3 Los Cerros Drive). Section 2. The City Clerk is directed to certify to the passage and adoption of the Ordinance and to cause it to be published or posted as required by law. Section 3 If any section, subsection, sentence, clause, portion, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, portion, or phrase without regard to whether any other section, subsection, sentence, clause, portion, or phrase of the Ordinance would be subsequently declared invalid or unconstitutional. 1999. PASSED, APPROVED AND ADOPTED this day of Mayor I, Lynda Burgess, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the _day of , 1999, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: is S CITY OF INDUSTRY ,P CT E 57 2'm. SIRIUS OR � � pP I a5a .,W a ANvpne " GY- v t90C CCmGO Fp'` BOM �3' �6 IMB _ c�, GF.D� ``9 Cq 09 so� r 4; .gRlN 3 DE'3S ¢ C; X00 �T iR � AS L W C 2 'Dom ., RgiyA, DR BRED "' !`. �• �O << cC A pfpR..� aw c Nis leF J F90 ' y A1ARY Px LN CRUD, �. • gPP h c s p1P � m ARB, D T 8 SPEP e e F� QpS� NNx� r 7 Oqq e4A14 s mp PO zlq OR BRANCH ,H RD Pp0 City of Diamond Bar Preferential Parkin trl t No. 1 �- REVISED - Se 1999 ApGE BREA ROGF+s LN 3ADOp RD Ba`T'r,' E'N CV re >` 57 EA LcSRUR' MINI( v' c o d PPD P 0 q � F � o � T�P�go c aP ��PPOSo9> eQ roe �q�F q EAGLE NF" CASETrA` R `'9 IFN PSpe ,F� c � 2 w P S / 55, OLD AUS. C 60 n - �y c ,NDE. a A x qo SOlFDi#AISC yAQ'� : =tiOFy rBE, ygNE m DI ; p .. CFS 1 M1O DR I o r N q0 .AiPOS, SxtMCC'Rd� - Rn o rn RID LOBOS R ) 2 f IT re R1�F1YlUR5E,. < u = a� y N WPLNUI 60 FUNi PGE D £SPEP D �m qq Lox` GLENWO c+ 9 ^cA L g `A' o CE s Dan's s . ; GAGE i et- Y,� DP PUIETT4 9y � � 5a � a`rt`Y`aF� /F' i •�?� 50 A n O O,P ° ` '� 9 Z sPNi NBRODK g � O t TPEND a H U g a 7R L+YA'm R q�9�"0 EMD=tq ss LOSARGELES �'FCF p Cr W C9 PBkfloyk V;$'9 ZEP OQ n i o Z Q v �PrySjC 801f COURSE 7 DR q R4 ¢ P P v TAM , 9r C x ALF a m v �F6 gy7OH - 5 v SUMMERTOwN Si . PD m CCP ao T Sjq A`AP500Y R RCrF ; a<` 5*xa NECAUFD^ g Q Dp s��w" '%j� syF ENING 3 '4A.F `u+n MIS IONAP c r I T OW£ �¢y c, qrh f1E. ff eT G s RD P3't ", E AM I—, FMT4DRE BOYSQpA RESER MIN , N QUAIL RUN Oq S O 5AR £ Frye E, qF NIGH COUNTRY DR s 49 1 gtD KA, DR PANC`. RIM o MILL ry r �i^ C L CLx Z s ,P CT E 57 2'm. SIRIUS OR � � pP I a5a .,W a ANvpne " GY- v t90C CCmGO Fp'` BOM �3' �6 IMB _ c�, GF.D� ``9 Cq 09 so� r 4; .gRlN 3 DE'3S ¢ C; X00 �T iR � AS L W C 2 'Dom ., RgiyA, DR BRED "' !`. �• �O << cC A pfpR..� aw c Nis leF J F90 ' y A1ARY Px LN CRUD, �. • gPP h c s p1P � m ARB, D T 8 SPEP e e F� QpS� NNx� r 7 Oqq e4A14 s mp PO zlq OR BRANCH ,H RD Pp0 City of Diamond Bar Preferential Parkin trl t No. 1 �- REVISED - Se 1999 ApGE BREA ROGF+s LN 3ADOp RD Ba`T'r,' E'N CV re >` 57 EA LcSRUR' MINI( v' c o d PPD P 0 q � F � o � T�P�go c aP ��PPOSo9> eQ roe �q�F q EAGLE NF" CASETrA` R `'9 IFN PSpe ,F� c � 2 w P S / 55, OLD AUS. C 60 n - �y c ,NDE. a A x qo SOlFDi#AISC yAQ'� : =tiOFy rBE, ygNE m DI ; p .. CFS 1 M1O DR I o r N q0 .AiPOS, SxtMCC'Rd� - Rn o rn RID LOBOS R ) 2 f IT re R1�F1YlUR5E,. < u = a� y f LAZv DR G f� - QEEN RO 2 0 ry[R O G srfEpLfcNgsf -1�J,� • m _ (.Q: 11',�.11��' FPL�NS H U iHRrOP .ti lF F, !N ,�J BROkfN CH m 0 v a� tiP. y �< n � nxr�vlEw FMT4DRE BOYSQpA RESER MIN , U 3 vR Frye a o 'RO W W O TONIR:R GINM]N y ASF ASG F �1 s 09 9 XavIT"An 33" � Aua LC?S ANGELES Q %n JULY 8, 1999 PAGE 3 consolidate repetitive items as well as, items that are beyond the scope of the C VC/VAitgijikar asked that staff strike a line through the items that have be mpleted and items that are ong ' and leave the items on the list for the Commission's i rmation and discussion at the next meeting. VI. NEW BUSINESS: A. Speed limit on Lycoming Street betwee on Avenue and Brea Canyon Road. AE/Manela presented staffs rep . Staff recomm s that the Traffic and Transportation Commission concur with st s recommendation to mat n the existing 35 mph speed limit on Lycoming Street betty Lemon Avenue and Brea Canyon vlo tated that this matter was brought to the Commission by tik. In fairness to s matter should be continued to the August 12 meeting. Without o ction, the ission concurred. B.) Installation of "1 -Hour Parking, 7:00 a.m. - 4:00 p.m., School Days Only" signs on Los Cerros Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission concur with staffs recommendation to install "1 -Hour Parking, 7:00 a.m. - 4:00 p.m., School Days Only" signs on Los Cerros Drive and include said street in the Diamond Bar Preferential Parking District No. 1, and forward the recommendation to the City Council for approval. DDPW/Liu pointed out that staff received an e-mail from Leo and Karen Escracega requesting the Commission's support of staffs recommendation. C/Lin moved, VC/Virginkar seconded, to concur with staffs recommendation to install "1 -Hour Parking, 7:00 a.m. - 4:00 p.m., School Days Only" signs on Los Cerros Drive and include said street in the Diamond Bar Preferential parking District No. 1, and forward the recommendation to the City Council for its approval. C. Fl eor s Yellow Green School Crossing Warning Signs. DSA/Smith presented staff s report. St the Traffic an�Transportation Commission discuss the orescent strong yellow green signs ahe City of DiamondBaF trect staff as deemed necessary. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. I2 M TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 30, 1999 FROM: Terrence L Belanger, City Manager TITLE: Award of Construction Contract for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. SUMMARY: On July 20, 1999, the City Council approved the plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. Notice to bidders was published on July 22, 1999. Seven (7) bids were submitted and opened on August 17, 1999. The apparent low bidder is Macadee Electrical Construction. RECOMMENDATION: That the City Council award the construction contract to Macadee Electrical Construction for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp in an amount not to exceed $299,969.00. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $329,969.00 LIST OF ATTACHMENTS:_X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification x Agreement(s) x Other: Bid proposal - on file at Engineering Division SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? NIA _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes —No Which Commission? 5. Are other departments affected by the report? N/A —Yes —No REVIEWED BY: "L.Belanger ej;�Oes eStefano Deputy City Manager vid iu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: August 3, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Contract for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. ISSUE STATEMENT To award the construction contract for traffic signal improvements at various warranted intersections in the City of Diamond Bar. RECOMMENDATION That the City Council award the construction contract to Macadee Electrical Construction for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp in an amount not to exceed $299,969.00. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $329,969.00 FINANCIAL SUMMARY $130,000 of Gas Tax Fund has been budgeted- for each of the traffic signal projects at the intersection of Brea Canyon Road/Silver Bullet, Diamond Bar Boulevard/SR 57 On -Ramp and Lemon Avenue/Lycoming Street. $70,000 of Gas Tax Fund and $60,000 of Developers' Fund (total $130,000) have been budgeted for the traffic signal project at the intersection of Golden Springs Drive/Rapidview Drive. BACKGROUND/DISCUSSION On July 20, 1999, the City Council approved the plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. Notice to bidders was published on July 22, 1999. Seven (7) bids were submitted and opened on August 17, 1999. The apparent low bidder is Macadee Electrical Construction. Traffic signal poles were previously ordered to also expedite construction activity. Bids received were as follows: CONTRACTOR BID AMOUNT 1. MACADEE ELECTRIC $299,969.00 2. LA SIGNAL $313,200.00 3. PEEK TRAFFIC $323,070.00 4. STEINY & COMPANY $334,573.00 5. HILLSIDE CONTRACTOR $343,490.00 6. TRAFFIC LOOP $346,850.00 7. HIGHLIGHT ELECTRIC $349,836.00 Key aspects of requirements placed upon the contractor includes: ➢ Schedule to be submitted at least 10 calendar days before start of work; ➢ Completion of all work within 90 calendar days; and ➢ Liquidated damages of $500/day for non-performance. Staff is currently working with Caltrans to defend the warrant for the traffic signal and to obtain the permit for the traffic signal project proposed at Diamond Bar Boulevard/SR 57 On -Ramp. This intersection was bid as a deductible item and can be removed from the contract. Tentative schedule is as follows: Bid Opening for Construction Contract Award of Construction Contract Notice to Proceed for Construction *Arrival of Traffic Signal Poles End of Construction Prepared by: David G. Liu/Rose E. Manela August 17, 1999 September 7, 1999 September 20, 1999 Oct. 18 -Nov. 5, 1999 December 17, 1999 AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Macadee Electrical Construction hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Macadee Electrical Construction and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for Traffic Signal Improvements at Brea Canyon Road/Silver Bullet Lemon Avenue/Lvcomine Street Diamond Bar Boulevard/SR 57 On -Ramp and Golden Springs Drive/RaWdview Drive in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Traffic Signal Improvements at Brea Canyon Road/Silver Bullet Lemon Avenue/Lvcoming Street, Diamond Bar Boulevard/SR 57 On -Rama and Golden Springs Drive/Ravidview Drive in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated July -1999 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated August 17, 1999, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within NINETY (90) calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the. City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. - 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; 51,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2)' Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy. 2 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs-. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of of in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees .against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. In the event Indemnitees are made a parry to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated August 17, 1999. The deductible alternate bid item may be deleted from the construction contract at the City's sole discretion. 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the- effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of Califomia "CONTRACTOR'S" License No. Macadee Electrical Construction Date By. TITLE CITY OF DIAMOND BAR, CALIFORNIA By: MAYOR Date ATTEST: By: CITY CLERK Date CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date 6 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 30, 1999 FROM: Terrence L Belanger. City Manager TITLE: Award of Construction Administration/Inspection Services for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. SUMMARY: At the July 20, 1999 City Council meeting, Council approved the plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. Staff proposes to award the Professional Inspection Services to the City's Traffic Engineer, Warren Siecke. RECOMMENDATION: That the City Council award the proposed inspection service contract to Warren Siecke for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp, in an amount not to exceed $32,000.00. Furthermore, it is recommended that the Council authorize a contingency amount of $12,000.00 for project change orders (additional inspection time or design time for Caltrans resolution) to be approved by the City Manager, for a total authorization of $44,000.00. LIST OF ATTACHMENTS:_X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification _ Agreement(s) x Other: W. Siecke's proposal dated August 25, 1999 _ SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A —Yes —No REVIEWED BY: pM4 e tefano Deputy City Manager iu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: August 3, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Administration/inspection Services for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. ISSUE STATEMENT To award the professional inspection services contract for traffic signal improvements at various warranted intersections in the City of Diamond Bar. RECOMMENDATION That the City Council award the proposed inspection service contract to Warren Siecke for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp, in an amount not to exceed $32,000.00. Furthermore, it is recommended that the Council authorize a contingency amount of $12,000.00 for project change orders (additional inspection time or design time for Caltrans resolution) to be approved by the City Manager, for a total authorization of $44,000.00. FINANCIAL SUMMARY $130,000 of Gas Tax Fund has been budgeted for each of the traffic signal projects at the intersection of Brea Canyon Road/Silver Bullet, Diamond Bar Boulevard/SR 57 On -Ramp and Lemon Avenue/Lycoming Street. $70,000 of Gas Tax Fund and $60,000 of Developers' Fund (total $130,000) have been budgeted for the traffic signal project at the intersection of Golden Springs Drive/Rapidview Drive. BACKGROUND/DISCUSSION At the July 20, 1999 City Council meeting, Council approved the plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Silver Bullet Drive, Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive and Diamond Bar Boulevard/SR 57 On -Ramp. Staff proposes to award the Professional Inspection Services to the City's Traffic Engineer, Warren Siecke. Additional contingency funds of $12,000.00 is requested should additional inspection time or design time (for Caltrans resolution) be necessary. $5000.00 will be designated for additional inspection time, allowing for up to 64 hours ($78/hr). $7000.00 will be designated for additional design/as-built time, allowing for up to 75 hours ($94/hr). Mr. Siecke proposes to spend approximately 4 hours per day (as needed) for the duration of the construction, at $78.00 per hour. Tentative schedule is as follows: Bid Opening for Construction Contract August 17, 1999 Award of Construction Contract September 7, 1999 Notice to Proceed for Construction September 20, 1999 *Arrival of Traffic Signal Poles Oct. 18 -Nov. 5, 1999 End of Construction December 17, 1999 Prepared by: David G. Liu/Rose E. Manela 2 40hAeft C. Qecke TRANSPORTATION AND TRAFFIC ENGINEERING August 25, 1999 Mr. David Liu, P. E. Deputy Director of Public Works City of Diamond Bar Suite 190 21660 East Copley Drive Diamond Bar, CA 91765-4177 SUBJECT: Traffic Signal Construction Observation Brea Canyon Road and Silver Bullet Drive Lemon Avenue and Lycoming Street Golden Springs Drive and Rapidview Drive Diamond Bar Boulevard Boulevard and SR 57 Northbound I am pleased to submit this proposal to provide professional traffic engineering services for construction observation of the subject traffic signal installations. Mr. John Huie will be assigned as the observer. Mr. Huie is thoroughly familiar with traffic signal construction based on his twenty-five years experience in the field. He has gained knowledge of city procedures and preferences through his inspection of the last several signal installations in the City. In addition to the proposed construction observation services, this proposal covers work we have performed to expedite the opening of the LA Fitness Center at Golden Springs Drive and Rapidview Drive. This involved securing the developers cooperation to install foundations and conduit for the signals during construction of their street and driveway improvements. This proposal also covers the traffic signal interconnect design we provided for inclusion in the Golden Springs Drive and Lemon Avenue Median Project. Our fee will be a lump sum amount of $32,000. The breakdown by task is shown in the following table. The construction observation task is based on the estimate that construction of each signal will take about three weeks and that the observer will spend an average of four hours per day. Progress payments will be due based on the percentage of our work completed. 1 At this time it is not known if Caltrans will permit installation of the traffic signals at the Diamond Bar Boulevard/SR 57 Northbound Ramp intersection. If wc. are required to pro-xde additional services in' order to secure the Caltrans permit, we will invoice the City on a time and material basis. If construction at this intersection is deleted from the project, items 3 and 4 in the following table will be reduced by 25%. 20142 CANYON DR., YORSA LINDA, CA 92686 - 714/970-6247 • FAX 779-1644 ITEM ITEM TOTAL COST I Coordination with developa at Golden Springs & Rapidview $ 1,600.00 2 Signal interconnect design for Golden Springs median project $ 1,600.00 3 Construction Observation $27,200.00 4 As Bunts $ 1,600. Total 1 $32,000.00 If you need additional information, please call me. Sincerely, Warren C. Siecke, P. E. Dbarcmprop COST ESTIMATE BY TASK ITEM ITEM TRAFFIC ENGINEER OBSERVER TOTAL ROUNDED 1 Coordination with at $94.00/hr 2 hrs at S78.00/hr COST COST $1,592.00 $1,600.00 developer at Golden Springs & Rapidview $188.00 18 hrs $1,404.00 2 Signal interconnect 2 hrs 18 hrs design for Golden Springs median project. $188.00 $1,404.00 $1,592.00 $1,600.00 3 Construction 40 hrs 300 his 4 Observation As Buuilts $3,760.00 $23,400.00 $27,160.00 $27,2000.00 4 hrs 16 hrs Total $376.00 $1,248.00 $1,624.00 $1,600.00 48 hrs 352 hrs $4,5I2,00 $27,456.00 $31,968.00 $32,000.00 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. /0, 13 a TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 31, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Award of Construction Contract for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. SUMMARY: On August 3, 1999, the City Council approved the plans and specifications for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on August 9, 1999. Seven (7) bids were submitted and opened on August 31, 1999. Comparing the bids with the alternates desired, the apparent low bidder is Excel Paving. RECOMMENDATION: That the City Council receive the bids and award the construction contract to Excel Paving for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project, in an amount not to exceed $2,054,921.20.00. Furthermore, it is recommended that the Council authorize a contingency amount of $71,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $2,125,921.20. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification: on file at City Clerk's _ Ordinances(s) office. X Agreement(s) x Other: Bid Proposal — on file at Engineering Division SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ Ivo Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: errence L. Belange �fd�' es DeStefano id G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Contract for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. ISSUE STATEMENT To award the construction contract for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. RECOMMENDATION That the City Council receive the bids and award the construction contract to Excel Paving for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project, in an amount not to exceed $2,054,921.20.00. Furthermore, it is recommended that the Council authorize a contingency amount of $71,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $2,125,921.20. FINANCIAL SUMMARY The Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project is estimated to cost $2,000,000.00 The funding sources, as budgeted, are as follows: Prop. A $ 50,000 Prop. C $1,252,500 Developer $ 368,500 RDA $ 429,000 Total $2,100,000 Alternate Bid Item No.'s 4, 5, and 6 for the interconnect work (total of $61,480.00) will be funded by the Gas Tax balance of approximately $86,000 from the current traffic signal projects on Lemon/Lycoming, Golden Springs/Rapidview, Diamond Bar Boulevard/Northbound 57 On- ramp, and Brea Canyon Road/Silver Bullet. BACKGROUND/DISCUSSION On August 3, 1999, the City Council approved the plans and specifications for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on August 9, 1999. Seven (7) bids were submitted and opened on August 31, 1999. Comparing the bids with the alternates desired, the apparent low bidder is Excel Paving. The alternates requested in the bid schedule are: Alt #1 — Drip Irrigation and Landscaping Alt 42 — Diamond Shaped Landscaping Design Alt #3 — Monument Sign Alt #4 — Golden Springs Drive Interconnect (Lemon to Calbourne) Alt 45 — Golden Springs Drive Interconnect (Lemon to Brea Canyon) Alt #6 — Lemon Avenue Interconnect (Lycoming to Golden Springs) The bids received were as follows: COMPANY BASE BID AMOUNT BASE+Alt #1.3. 4. S. 6 1. Excel Paving $1,983,441.20 $2,054,921.20 2. Sequel Contractors $1,993,357.50 $2,078,357.50 3. Sully Miller $2,022,921.50 $2,077,921.50 4. Mobassaly $1,965,189.30 $2,089,189.30 5. Gentry Brothers $2,247,977.00 $2,335,977.00 6. All American Asphalt $2,196,201.20 $2,325,201.20 7. Griffith $2,497,229.10 $2,556,129.10 Key aspects of requirements placed upon the contractor includes: ➢ Schedule to be submitted at least 10 calendar days before start of work; ➢ Traffic control plans; ➢ Notification to residents, utility owners and other public agencies; ➢ Completion of all work within 90 calendar days ➢ Completion of all paving within the first 60 days; and ➢ Liquidated damages of $500/day for non-performance. Comparing the bids with the alternates desired, the apparent low bidder is Excel Paving. Excel Paving's references has been contacted and staff has received favorable responses. Tentative schedule for the project is as follows: Award of Construction Contract September 7, 1999 Notice to Proceed September 20, 1999 End of Construction December 20, 199 Prepared by: David G. Liu /Rose E Manela The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Excel Paving, Inc.. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Excel Paving, Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for Golden Springs Drive xmon Avenue Street Rehabilitation and Median Improvements Proiect between Brea Can -yon Road and the Westerly City Limits and Golden Springs Drive and the Northerly City Limits in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Proieet between Brea Canyon Road and the Westerly City Limits and Golden Springs Drive and the Northerly City Limits in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated July 1999 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated August 31, 1999, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within ninety (901 calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than .eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY• The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRUvHNATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated Aueust 31, 1999. 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. EXCEL PAVING INC Date By: TITLE CITY OF DIAMOND BAR, CALIFORNIA By: MAYOR Date ATTEST: By: CITY CLERK Date CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 1 3 b TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 31, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Award of Construction Administration/Inspection Services for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. SUMMARY: On August 13, 1999, the Community and Development Services Department – Public Works Division solicited proposals for Construction Administration/Inspection services for Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. On August 27, 1999, three proposals (from Dewan, Lundin & Associates, GFB-Friedrich & Associates and Hall & Foreman, Inc.) were received. At this time the City proposes to award the construction administration/inspection services contract to Dewan, Lundin & Associates. RECOMMENDATION: That the City Council award the construction administration/inspection services contract to Dewan, Lundin & Associates for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project, in an amount not -to -exceed $32,520.00 and provide a contingency amount of $3000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $35,520.00 LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's Office) _ Ordinances(s) x Other: DLA proposal, dated 8/26/99 x Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No ED BY: �J Terrence L. Belanger City Manager .dames DeStefano Deputy City Manager a . Liu Deputy Director of Public Works PiTlJ n14'P[1"-r AGENDA NO. MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Administration/Inspection Services for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. ISSUE STATEMENT The City desires to retain Dewan, Lundin & Associates. for the construction administration/inspection services for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. RECOMMENDATION That the City Council award the construction administration/inspection services contract to Dewan, Lundin & Associates for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project, in an amount not -to -exceed $32,520.00 and provide a contingency amount of $3000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $35,520.00 FINANCIAL SUMMARY The Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project is estimated to cost $2,000,000.00. The funding sources, as budgeted, are as follows: Prop. A $ 50,000 Prop. C $1,252,500 Developer $ 368,500 RDA $ 429.000 Total $2,100,000 Alternate Bid Item No.'s 4, 5, and 6 for the interconnect work (total of $61,480.00) will be funded by the Gas Tax balance of approximately $86,000 from the current traffic signal projects on Lemon/Lycoming, Golden Springs/Rapidview, Diamond Bar Boulevard/Northbound 57 On- ramp, and Brea Canyon Road/Silver Bullet. BACKGROUNDIDISCUSSION On August 13, 1999, the Community and Development Services Department — Public Works Division solicited proposals for Construction Administration/Inspection services for Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. On August 27, 1999, three proposals (from Dewan, Lundin & Associates, GFB-Friedrich & Associates and Hall & Foreman, Inc.) were received. Based on a construction period of ninety calendar days, the fees are $32,520, $39,185, $37,500, respectfully. At this time the City proposes to award the construction administration/inspection services contract to Dewan, Lundin & Associates (DLA). The DLA proposal and scope of work (Attachment "A") was reviewed and evaluated by staff based on demonstrated track record, adequate number of staff assigned to the job, experience of team members, ability to work with City staff, knowledge of local conditions, involvement with related projects, ability to keep on schedule, ability to stay within budget and demonstrated interest by the consultant.. Prepared by: David G. Liu /Rose E. Manela CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of September 7, 1999 by and between the City of Diamond Bar, a municipal corporation ("City") and Dewan, Lundin & Associates , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B." B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect September 7, 1999, and shall continue until the full and final completion of said project described in Exhibit "A" and Exhibit "B" to the satisfaction of the City, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 91765-4177 Consultant: Dewan, Lundin & ASsociates 12377 Lewis Street, Suite 101 Garden Grove, CA 92840 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law, Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Consultant shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). Page 2 This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the tern of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carver giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant, C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the Page 3 termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (34) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City. 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, Page 4 upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the fust anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terniinate this Agreement as provided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of arty other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be. entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. Page 5 24. Counterparts. This Agreement may be executed in arty number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: City Clerk City Manager Approved as to form: "CONSULTANT" By: City Attorney By: Its: Page 6 r SCOPE OF WORK The City of Diamond Bar has approved plans and specifications for construction of improvements on Golden Springs Drive from the westerly city limit to Brea Canyon Road and Lemon Avenue from the northerly city limit to Golden Springs Drive. Golden Springs Drive in the Project area is a major east -west arterial serving businesses and residents of Diamond Bar. The existing street is striped for two lanes in each direction with a oil sixteen (16) foot wide median divider. Lemon Avenue is a secondary north -south arterial serving the residents and businesses of Diamond Bar and connecting with the City of Industry. Lemon Avenue is also striped for two lanes in each direction and has a sixteen (16) foot wide median divider in the center. The work to be performed consists of and includes the reconstruction of approximately one and one-half (1.45) miles of existing pavement, installing landscaping and irrigation on medians in Golden Springs Drive and Lemon Avenue, and other incidental and appurtenant work necessary for the proper construction of the contemplated improvement, as indicated on the project plans. Construction documents allow the Contractor to complete the work within 90 calendar days. The Request for Proposal (RFP) indicates a tentative notice to proceed date of September 27, 1999 which allows a total of 65 working days excluding Saturdays, Sundays, and Holidays. The scope of work as set forth in the Request for Proposal, includes construction observation and administration in accordance with the plans and specifications, and as follows: ■ Coordinate and attend pre -construction meeting. ■ Coordinate with utility companies. ■ Provide construction inspection to ensure that the Contractor is in full compliance with the construction contract. I Golden Springs Drive & Lemon Avenue Inspection Dewan, Lundin &Associates Page 8 17 ■ Provide plant inspection, if necessary. Plant certification does not require presence at the plant full time., Certification by the plant will be acceptable unless in the opinion of the Observer additional inspection is required. ■ Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. ■ Provide videography (visual documentation) of street condition before, during, and, after the construction. i Answer Contractor's questions regarding design issuesand review/monitor Contractors progress and schedule. ■ Evaluate progress payments and change order requests. ■ Conduct final job walk(s) and prepare a "punch list". ■ Recommend for final acceptance of project. ■ Maintain project construction records and prepare record drawings to be given to the City at the end of the project. I C ■ a 7 4 Golden Springs Drive 8 Lemon Avenue Inspection Dewan, Lundin & Associates • Page 9 FEE PROPOSAL Construction Administration/lnspection Services "for Street Rehabilitation/Reconstruction and Median Improvements Project for: Golden Springs Drive, Between Brea Canyon Road and Westerly City Limits Lemon Avenue, Between Golden Springs Drive and Northerly City Limits Revised: September 2, 1999 ITEM DESCRIPTION AMOUNT It is estimated that our observer will spend on an average eight (8) hours a day at the job site. Therefore assume: 8 (hours) x 65 (working days) x 48 (hourly rate) ................. $24,960.00- 2. It is estimated that on an average one (1) hour a day will be spent on administration work. Therefore assume: 1 (hour) x e5 (working days) x 56 (hourty rate) ................... $3,640.00 3. It is estimated that on an average one (1) hour a day will be spent on monitoring the "Hot Line". Therefore assume: 1 (hour) x 65 (working days) x 48 (hourly rate) ................... $3,120.00 4. Reimbursable expense allowance: film, film processing, photostats, delivery, etc .. .... . . .. . ....................... I ........ 3800.00 TOTAL NAT -TO -EXCEED FEE: .... ............ . ... $32,620.00 NOTES: t. In the event the duration of the contract was to exceed 90 calendar days as Indicated in the construction documents, which allows a total of e5 working days excluding Saturdays, Sundays, and Holidays, additional services will be provided at $48.00 an hour. '2. The fee does not provide for plant inspection. If required, a plant Inspector will be provided on an "as needed" basis at an hourly rate of $60.00 an hour. S~ 09r. a Lamm, Avenue MW@Cftn Dow, UxAn a Aeeaddse • POP 13 FEE PROPOSAL Construction Administration/inspection Services "for Street Rehabilitation/Reconstruction and Median Improvements Project for: Golden Springs Drive, Between Brea Canyon Road and Westerly City Urnits Lemon Avenue, Between Golden Springs Drive and Northerly City Limits Revised: September 2, 1999 ITEM DESCRIPTION AMOUNT 1. It is estimated that our observer will spend on an average eight (8) hours a day at the job site. Therefore assume - 8 (hours) x 65 (working days) x 48 (hourly rate) ................. $24,980.00• 2.. It is estimated that on an average one (1) hour a day will be spent on administration work. Therefore assume: 1 (hour) x 85 (working days) x 56 (hourly rate) ................... $3,640.00 3. It is estimated that on an average one (1) hour a day will be spent on monitoring the "Hot Line". Therefore assume: 1 (hour) x 85 (working days) x.48 (hourly rate). ................... $3,120.00 4. Reimbursable expense allowance: film, film processing, Photostats, delivery, etc.. ........ _ .................... ........... s800.00 TOTAL NOT -TO -EXCEED FEE. ....... $32 b20.00 NOTES: 1_ In the event the duration of the contract was to exceed 90 calendar days as indicated in the construction documents, whlch allows a total of 85 working days excluding Saturdays. Sundays, and Holidays, additional services will be provided at U8.00 an hour. 02. The fee does not provide for plant inspection. It required, a plant Inspector vdN be provided an an "as needed" basis at an hourly rate or $80.00 an hour. GOA*n $P*W One d LORwn Awnul &Wocebn o.wan. WnakrsAaocifaVs r s. f3 z Ii ■ 4 4 A L� ■ 4 4 a 4 ■ Provide plant inspection, if necessary. Plant certification does not require presence at the plant full time.. Certification by the plant will be acceptable unless in the opinion of the Observer additional inspection is required. ■ Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. ■ Provide videography (visual documentation) of street condition before, during, and, after the construction. ■ Answer Contractor's questions regarding design issues and review/monitor Contractors progress and schedule. ■ Evaluate progress payments and change order requests. ■ Conduct final job walk(s) and prepare a "punch list". ■ Recommend for final acceptance of project. ■ Maintain project construction records and prepare record drawings to be given to the City at the end of the project. Golden Springs Drive & Lemon Avenue Inspection Dewan, Lundin & Associates • Page 9 4 SCOPE OF WORK The City of Diamond Bar has approved plans and specifications for construction of improvements on Golden Springs Drive from the westerly city limit to Brea Canyon Road and . Lemon Avenue from the northerly city limit to Golden Springs Drive. Golden Springs Drive in the project area is a major east -west arterial serving businesses and residents of Diamond Bar. The existing street is striped for two lanes in each direction with a sixteen (16) foot wide median divider. Lemon Avenue is a secondary north -south arterial serving the residents and businesses of Diamond Bar and connecting with the City of Industry. Lemon Avenue is also striped for two lanes in each direction and has a sixteen (16) foot wide median divider in the center. The work to be performed consists of and includes the reconstruction of approximately one and one-half (1.45) miles of existing pavement, installing landscaping and irrigation on medians in Golden Springs Drive and Lemon Avenue, and other incidental and appurtenant work necessary for the proper construction of the contemplated improvement, as indicated on the project plans. Construction documents allow the Contractor to complete the work within 90 calendar days. The Request for Proposal (RFP) indicates a tentative notice to proceed date of September 27, 1999 which allows a total of 65 working days excluding Saturdays, Sundays, and Holidays. The scope of work as set forth in the Request for Proposal, includes construction observation and administration in accordance with the plans and specifications, and as follows: • Coordinate and attend pre -construction meeting. • Coordinate with utility companies. ■ Provide construction inspection to ensure that the Contractor is in full compliance with the construction contract. Golden Springs Drive 8 Lemon Avenue inspection Dewan, Lundin & Associates - Page 8 BACKGROUND/DISCUSSION On August 13, 1999, the Community and Development Services Department — P is Works Division solicited proposals for Construction Administration/Inspection services for Gol Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. On August 1999, three proposals (from Dewan, Lundin & Associates, GFB-Friedrich & Associates and & Foreman, Inc.) were received. Based on a construction period of ninety calendar days, the fees a $32,520, $39,185, $37,500, respectfully. At this time the City proposes to award the construction stration/inspection services contract to Dewan, Lundin & Associates (DLA). The DLA proposal and scope of work (Attachment "A") was re * wed and evaluated by staff based on demonstrated track record, adequate number of staff assigned the job, experience of team members, ability to work with City staff, knowledge of local conditions, ' volvement with related projects, ability to keep on schedule, ability to stay within budget and demonstra interest by the consultant. Prepared by: ` David G. Liu /Rose E. Manela CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO V, TO: Honorable Mayor and Members of the City Council MEETING DATE: September 7, 1999 REPORT DATE: August 30, 1999 FROM: Terrence L. Belanger, City Manager TITLE: AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.16 OF TITLE a OF THE DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS SUMMARY: The proposed ordinance will affect waste hauler permitting, and waste prevention and recycling programming in the City of Diamond Bar. Several provisions are proposed addressing yard waste collection, rate restructuring for all residential and commercial accounts, refuse containers and an automated collection system, public education, and recycling service provisions for all generating sectors. The proposed ordinance addresses the principal concerns of the City with regards to maintaining the competitive nature of the existing waste management system while creating significant incentives and requirements designed to allow the City to meet the AB 939 diversion mandate of 50% by year 2000. The ordinance changes are necessary because there is less than one year left for the City to demonstrate compliance with that mandate. Based on recent unofficial data, the City needs at least 9% diversion to reach 50°x6, and if the City were not to comply with the mandate, there is the risk of fine in the amount of $10,000 per day. RECOMMENDATION: That the City Council introduce Ordinance No. XX (1999) amending Chapter 8.16 of Title 8 of the Diamond Bar City Code Adopting Requirements and Standards Relating to the Collection, Recycling, Transportation, and Disposal of Solid Waste, Recyclable, and Compostable Materials. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification Resolution _, Bid Specification _ X Ordinance _ Other EXTERNAL DISTRIBUTION SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance, or agreement been reviewed? X Yes — No 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A — Yes _ No No 4. Has the report been reviewed by a Commission? N/A Yes — — Which Commission? 5. Are other departments affected by the report? NIA Yes No — — Report discussed with the following affected departments: RDL t 71� �4&— Terrnce vid Li L. Belan r J� eStefano Dau City Manager Deputy City Manager Deputy Director of Public Works Civ CITY OF DIAMOND BAR MEMORANDUM MEETING DATE: September 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: AN ORDINANCE OF THE CITY OF DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS. Background The City has been evaluating key elements of the recommendations of the Diamond Bar Solid Waste Standards Task Force (Task Force) since July 1998. The Task Force recommendations entailed five specific actions needed to allow the City to meet AB 939 diversion mandate of 50°x6 by year 2000. At the City Council meeting of April 20, 1999, staff was requested to bring back suggested City Code changes that would allow the City to implement programs while maintaining the competitive nature of the solid waste system. Furthermore, the Council directed staff to report on the key findings of the proposed system. Following a subsequent presentation on the draft ordinance at the City Council meeting of June 1, 1999, staff was directed to conduct three town hall meetings. These meetings were held July 10, July 24, and August 3, 1999, and gave the public including residents and businesses the opportunity to provide input and comments on the draft ordinance. Staff incorporated many of the suggested changes to the draft ordinance, creating the proposed ordinance. Discussion The attached proposed ordinance amends the City Code in significant ways affecting waste hauler permitting, and waste prevention and recycling programming in the City of Diamond Bar (City). Several amended provisions are proposed addressing yard waste collection, rate restructuring for residential and commercial accounts, refuse containers and an automated collection system, public education, and recycling service provisions for all generating sectors. These changes are summarized below: ■ Sec. 8.16.070, Residential refuse containers, is amended to require permittees, upon the direction of the City Manager, to provide each resident with a standardized automated recycling container of no less than 64 -gallon capacity for the purpose of storing commingled recyclables. It further provides that each resident may be supplied upon the direction of the City Manager with up to a 100 -gallon standardized automated container for storing yard wastes for recycling. ■ Sec. 8.16.230, Collection charge, is amended to explicitly include recyclables in the refuse collection rate as is currently practiced, and to require permittees to eliminate any rate inequities, subsidies, and penalties that reward wastage and penalize prevention. ■ Sec. 8.16.450, Service Provided; Specific, is amended to require permittees to implement pay -as -you -throw (PAYT) rate systems for all barrel and bin accounts. It also stipulates that permittees shall implement residential automated refuse collection and recycling by January 1, 2000. It further contains provisions that allow permittees to extend financial incentives to Staff Report to City Council, September 7, 1999 residential and commercial customers who prevent waste including grass cycling, home composting, and source reduction. ■ The above -identified section also requires permittees to provide cost -competitive waste prevention and recycling systems to all multi -family and business accounts. Finally, several sections are amended to include a provision forbidding anyone from knowingly disposing recyclable materials unless such materials are not collected by a permittee, as well as addition of new definitions. The proposed ordinance addresses the principal concern of the City with regards to maintaining the competitive nature of the existing waste management system while creating further incentives and requirements designed to allow the City to meet AB 939 diversion mandates by year 2000. The ordinance changes are necessary because there is less than one year left for the City to demonstrate compliance with the 50% diversion mandate. Based on recent unofficial data, the City needs at least 9% diversion to reach 50°x6, and if the City were not to comply with the mandate, there is the risk of fine in the amount of $10,000 per day. The probable programs to emerge from the ordinance will include yard waste recycling, commingled materials recycling, PAYT rate system, recycling service provisions, and recycling at all multi -family residences and businesses. Other cities have implemented such programs, and they have reported positive success. Similar programs are identified below. City & System Rates Comments Monrovia: $10.13 base rate (BR) No franchise fee (FF) but some funds 3 -barrel system (w/ yard waste and recycling) rebated to city monthly ($12,000). City is $1 other fees automated with yard waste and curbside $11.13 monthly total rate TR recycling. La Puente: $10.87 BR (w/ recycling and yard Automated with yard waste and curbside 3 -barrel system waste) recycling. $1.20 FF $12.07 MTR Walnut: $9.13 BR FF is set at 15% or $1.50 per household 3 -barrel system $1.50 FF for two years. Franchise is for a period of $2.30 w/ recycling eight years. $2.93 w/ yard waste W/ AB939 fee: $0.20 $16.06 MTR Baldwin Park: $10.51 BR Hauler has not taken cost of living 2 -barrel system $1.30 FF adjustment for last two years. Franchise $1.16 w/ recycling is for a period of 12 years, of which at $12.97 MTR least 10 years remain. West Covina: $13.21 BR (w/ 90 -gal yard waste) Automated collection with two barrels, one 2 -barrel system, $1.39 FF for greens and the other for refuse. one for MRF & $0.14 other fees Resident chooses between 60 gal and 90 one for yard $14.74 MTR (60 -gallon trash barrel) gal container (higher rate for larger waste $17.66 MTR (90 -galloon trash barrel container). Trash container goes to MRF. Diamond Bar: $13.25 BR (w/ recycling) City gets no FF. Semi -automated system $0.35 w/ AB939 fee of collection only. Recycling cost not $13.60 MTR itemized on billing to residents. Free compost containers to residents not offered in any other city at cost of $40 ea. Based on the above rates, the City could expect a future rate structure for barrel -served residential units ranging from $12 to $17 per month depending upon a host of factors such as Staff Report to City Council, September 7, 1999 3 size of barrels, collection system, incentives, and any city fees. Diversion rates from the referenced residential systems range from 15% to 25% depending again upon a variety of factors. Commercial sector systems are less known and studied. There is no rule -of -thumb as to the cost and diversion impacts from implementation of waste prevention and recycling programs. A specific question concerns the curbside commingled recyclables and green waste collection. The existing mechanism for recovery of all residential collection system charges by permittees, as allowed by City Code, is to levy one charge that automatically includes recycling services. Whether residents avail themselves of the service has been a voluntary decision. The proposed ordinance mandates participation by banning the disposal of readily recyclable materials in all generating sectors. In addition, the proposed ordinance provides some relief from cost, if waste prevention actions are undertaken by customers. It is important to note that certain changes were made to the original draft ordinance first presented on June 1, 1999. These changes are reflected in the proposed ordinance and include the following significant items: • Added definitions. ■ Changed multifamily and business sector permittee requirements dictating permittees must provide cost effective services rather than just offer such services. • Added permittee requirements to offer or arrange for, at permittee's sole cost, monthly bulky good curbside service and on-call fee for service collection for household hazardous wastes. ■ Added a provision to allow permittees to utilize post -collection mixed waste processing in lieu of separate collection for recyclables for any residential and commercial accounts. Financial Summary The costs of implementing the provisions of the proposed ordinance are not fully known; however, they are considered to be less than the potential fine from the State of California ($10,000 per day). In addition, there are a variety of ways that the City can help to reduce implementation costs including extending longer term permits to service providers and providing assistance to generators. It is anticipated that in a competitive situation, future rates would not be excessive and might even approach today's rates for customers who fully participate in diversion programs. Recommendation That the City Council introduce Ordinance No. XX (1999) amending Chapter 8.16 of Title 8 of the Diamond Bar City Code Adopting Requirements and Standards Relating to the Collection, Recycling, Transportation, and Disposal of Solid Waste, Recyclable, and Compostable Materials. Prepared by: David G. U41.J. Michael Huls ORDINANCE NO. XX (1999) AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.16 OF TITLE 8 OF THE DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS. The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1: Sec. 8.16.020. Definitions., is hereby amended to include the definition of disposal, generator, and diversion to read as follows: Disposal means the act of discarding refuse or solid waste in a safe and legal manner in accordance with the provisions of Chapter 8 with no intent of recoveryreuse repair, or recycling on the part of the generator. Diversion means the act of diverting refuse or solid waste from disposal for the _purposes of recovery, repair, reuse or recycling. Generator means any person property owner or manager, tenant occupant, business service lessee or lessor institution or other source that produces refuse or solid waste for disposal and/or diversion. SECTION 2: Sec. 8.16.070. Residential refuse containers, is hereby amended by deleting subsections (b) through (h), and adding the following new subsections (b) through (f), to read as follows: (b) At the specific direction of the City Manager, the permittee shall provide an automated standardized container capable of storing_a minimum of 64 gallons of acceptable commingled recyclables as defined by this chapter. It shall be the duty of every tenant, lessee or occupant of any residential unit to maintain the containers in a reasonably safe and secure manner. (c) The permittee shall provide an automated standardized container capable of storing a maximum of 100 gallons of acceptableyard waste including grass clippings leaves_and other yard work debris, other than oversized branches or tree limbs It shallbe the duty of every tenant, lessee or occupant of any residential unit to maintain the containers in a reasonably safe and secure manner. (d) If a container for storing yard waste is refused by a customer for reason that yard wastes are grass cycled, composted or otherwise diverted it shall be the duty of the customer, includina but not limited to every lessee tenant or occupant of anv residential unit, to assure that yard wastes are actually recycled composted and/or grass cycled in a safe manner either on the premises or with a gardener or landscaper. (e) No tenant lessee or occupant shall use his or her own container, bag, box or other device for the purpose of setting out refuse or recyclables at the curb for collection by..a permittee However, barrel served customers can opt to purchase their containers from a permittee with a subsequent discounting of the monthly rate. �f No tenant lessee or occupant shall knowinaly dispose of any recyclable material as defined by this chapter unless such material is not collected by a permittee. SECTION 3: Sec. 8.16.080. Commercial refuse bins, is hereby amended to include a new provision (c) to read as follows: LL No property owner manager, tenant lessee or occupant shall knowingly dispose of any recyclable material as defined by this chapter in any refuse bin or other storage device, unless such material is not collected by a permittee. SECTION 4: Sec.8.16.130. Special provisions regarding method of disposal, is hereby amended by adding subsections (h) and (i) to read as follows: (h) No property owner, manager, tenant, lessee or occupant shall knowingly dispose of anv recvclable material as defined by this chapter in any bin or other storage device, unless such material is not collected by a permittee. (i) A permittee at the permittee's sole expense shall collect or provide_ collection for up to 15 gallons or 125 pounds of select household hazardous waste per annum per household on a fee per service basis The HHW shall only include used motor oil water-based paint, car and household batteries, and_anti-freeze. SECTION 5: Sec. 8.16.230. (a) Collection charge, is hereby amended to read as follows: (a) Collection charge. A charge for the collection of refuse and recyclables shall be imposed on the owner or occupant of each residential or commercial unit to which refuse, recyclables, and eGmpGstable yard we collection service is made available. The monthly rate shall be determined by a permittee but must be structured to eliminate any pricing inequities subsidies and penalties among ratepayers to add incentives for waste prevention. The charge so fixed shall be a civil debt due and owing to the e"_ -permittee from the owner or occupant of the residential or commercial unit to which the collection service is made available. The City Council hereby specifically finds and determines that the periodic collection of refuse, rubbish, and recyclables from all residential and commercial units benefits all occupants and residents of the city; provides for the health, safety, and welfare of all persons in the city; and therefore, all such occupants or owners are liable for the payment of collection service provided for hereunder whether or not such owner or occupant avails himself of such collection service. SECTION 6: Sec. 8.16.450., Service Provided; Specific, is hereby amended by modifying the introductory provision and by adding subsections 15 through 20 to read as follows: The permittee shall provide the following specific services as described in subsections (1) through 04) (20) of this section. These services shall be in addition to any requirements, additions, policies and procedures as may be established by resolution of the City Council from time to time hereafter. (6) The permittee, at the permittee's sole expense, shall provide, at a minimum, fGW twelve free curbside collections of bulky goods per year, on days of the month selected by the city manager, from all residential units and at designated locations within multifamily units. There shall be no size or weight restrictions except that the permittee shall not be required to remove automobile bodies, materials Oj brought in from other areas or any other items which nay not be safely handled by two persons. Bulky goods collected by the permittee may not be landfilled or disposed of until the following hierarchy has been followed by the permittee: a. Reuse as is (if energy efficient). b. Disassemble for reuse or recycling. C. Recycle. d. Disposal. The permittee shall use whatever equipment is necessary for collection providing that a compaction mechanism is not used to compact the bulky goods. 15) The permittee shall implement by January_ 1. 2000 for all single-familv residential refuse accounts an automated refuse collection system consisting of no less than One standardized container with wheels and lid The container shall be a maximum of 100 -gallon caRacity, or at the request of residents a smaller -sized refuse container of 35 -gallon to 64 -gallon capacity. Additional refuse containers will be provided upon request of the resident at a surcharoe as described in subsection 16. (16) The permittee shall implement incentive -based rate structures for both residential and commercial sectors by January 1 2000 based on the "pay as you throw" waste prevention approach. For the residential single-family units a faed charge must be developed, subject to City Manager approval based on a single standardized refuse container of 100 -gallon maximum capacity, in accordance with Section 8.16.230 (a) Collection Charge Additional refuse containers requested by the resident would be subject to a surcharge to be determined by the permittee and subject to approval of the City Manager, but which may not exceed $5 per container. Residents who request and receive a smaller sized refuse container (i.e., 35-galon or 64 -gallon capacity) shall be provided a discount of no less than 20% or 15% respectively of the monthly fixed base refuse rate for a single container. For commercial units the permittee shall develop an incentive -based rate structure that is subject to City Manager approval and that meets the requirements of Section 8.16.230 (a) Collection charge (17) Upon the direction of the City Manager, the permittee shall implement an automated curbside recycling program consisting of at least a 64 -gallon container with wheels and lid. Additional recycling containers will be provided if needed on a complimentary basis upon request of the resident (18) The permittee shall implement a Yard waste collection program with all sinale- family residents consisting of at least a 64 -gallon container with wheels and lid Residents who practice yard waste composting and grass cycling and generate no yard wastes other than unacceptable„ yard debris not normally allowed in the Yard waste container, can refuse a yard waste container. The customer shall be eligible for no less than a 10% reduction in the monthly refuse fee pending verification of the absence of acceptable yard waste in the refuse container and confirmation that the resident has participated in a City -sponsored home composting seminar. (19) The permittee must provide cost -competitive multi -family residential unit recycling systems to any owner/manager of multi -family residential customer complexes. Such systems require the approval of the City Manager. (20) The permittee must provide cost -competitive commercial sector recycling and waste prevention systems to any owner/manager/operator of a commercial industrial and/or institutional source of waste Such systems require the approval of the City Manager. SECTION 7: The City Council declares that should any provision, section, paragraph, sentence or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of pre-emptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this revision shall remain in full force and effect. SECTION 8: The City Clerk shall certify to the passage of this Ordinance and shall cause this Ordinance to be posted in three (3) public places within the City of Diamond Bar within fifteen (15) days after its passage in the manner prescribed by Resolution No. 89.8. ADOPTED AND APPROVED THIS _ DAY OF , 1999• Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the Council of the City of Diamond Bar held on this day of , 1999, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of , 1999 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar 4 AGENDA NO. 8.2 a, b, c NO DOCUMENTATION AVAILABLE t MEMORANDUM TO: Honorable Mayor and Members of the City Council VIA: Terrence L. Belanger, City Manager FROM: Linda G. Magnuso inance Director DATE: August 24, 1999 SUBJECT: Advance and Reimbursement Agreement Number 15 Recommendation: It is recommended that the City Council adopt a resolution approving Advance and Reimbursement Agreement Number 15, with the Diamond Bar Redevelopment Agency, in the amount of $407,000. Discussion: The Diamond Bar Redevelopment Agency (DBRDA) was formed in April 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. Each fiscal year the DBRDA adopts an operating budget making a requisite advance and reimbursement agreement necessary. The adopted DBRDA operating budget for FY99-00 is $182,000 and the amount necessary to cover FY98-99 expenditures is $225,000 for a total of $407,000. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 15 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY The City Council of the City of Diamond Bar hereby finds, determines, resolves and orders as follows: SECTION 1. The Advance and Reimbursement Agreement Number 15 for Administrative and Overhead Expenses, attached here to as Exhibit "A", is hereby approved. The mayor is hereby authorized and directed to execute such Advance and Reimbursement Agreement Number 15 for and on behalf of the City. PASSED, APPROVED AND ADOPTED this day of , 1999. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Honorable Mayor and City Council VIA: Terrence L. Belanger, City Manager FROM: Linda G. Magnuso ' inane Director DATE: August 24, 1999 SUBJECT: Advance and Reimbursement Agreement Number P3 Recommendation: It is recommended that the City Council adopt a resolution approving Advance and Reimbursement Agreement Number P3, with the Diamond Bar Redevelopment Agency, in the amount of $929,000. Discussion: On June 15, 1999, the City Council and the Diamond Bar Redevelopment Agency approved their respective FY99-00 Municipal Budgets. Included within these budgets is the Capital Improvement Plan for the fiscal year. This plan included road improvement projects located within the Diamond Bar Economic Revitalization Area which will be partially funded with Redevelopment Agency funds. These improvements are to Brea Canyon Road between Pathfinder and the Southerly City Limits ($500,000) and to Golden Springs Road between Brea Canyon Road and the Westerly City Limits ($429,000) for a total of $929,000. RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF STREET IMPROVEMENTS THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: Section 1. Pursuant to provisions of the Community Redevelopment Law (California Health and Safety Code Section 33000, et seg. , and in particular Section 33445 thereof, the Diamond Bar Redevelopment Agency (the "Agency") proposes to pay for part of the cost of the installation and construction of street improvements, including design services in connection therewith, to Brea Canyon Road between Pathfinder and the southerly City limits; and to Golden Springs Road between Brea Canyon Road and the westerly City limits (the "Street Improvements"). The cost of the Street Improvements initially will be advanced by the City and will be reimbursed by the Agency pursuant to the Advance and Reimbursement Agreement by and between the Agency and the City of Diamond Bar attached hereto as Exhibit A (the "Agreement") . Section 2. The streets described in Section 1, above, serve the residents and taxpayers of the City, including the Diamond Bar Economic Revitalization Area (the "Project Area"). The Redevelopment Plan for the Project Area and the accompanying Report to City Council document, and the City Council has determined, that the Project Area is an area in which the combination of blighting conditions is so prevalent and so substantial that it causes a reduction of and lack of proper utilization of the area to such an extent that it constitutes a serious physical and economic burden on the community which cannot reasonably be expected to be reversed or alleviated by private enterprise or governmental action, or both, without redevelopment. The Project Area suffers from deficiencies in the traffic circulation system, including safety hazards, a lack of adequate streetscape improvements, awkward alignment, varying street widths, complicated traffic patterns and congestion. Inadequate access to the Project Area and the lack of adequate streetscaping discourages visitors for patronizing businesses in the Project Area thereby hindering economic development opportunities and contributing to the existence of depreciated and stagnant property values, impaired investments, high business vacancies, and low lease rates in the Project Area. The installation and construction of the Street Improvements will assist in ameliorating the above-described traffic circulation deficiencies and assist in the elimination of blight within the Project Area which are caused by inadequate public improvements and adverse economic conditions. The provision of the Street Improvements will encourage business patronage and thereby assist in stimulating the revitalization of the Project Area through private sector activity in the Project Area. Section 3. Due to budget constraints of the City, the cost of the Street Improvements has been allocated to the Agency. Except for the moneys advanced by the City and to be reimbursed by the Agency pursuant to the Agreement, no moneys of the City are available to pay for such costs. The budget constraints of the City prevent the City from financing the Street Improvements by any means. Traditional methods of financing, such as the issuance of general obligation bonds by the City, are unavailable as a practical matter because of the extraordinary majority voter approval requirements of two-thirds of the electorate. Special taxes also require a two-thirds vote of the electorate. Assessment financing is subject to a majority protest and may not be an appropriate method of financing street improvements having general benefits. Section 4. The City Council hereby finds and determines that based upon the foregoing and other information presented to the City Council: (i) the Street Improvements will be of benefit to the Project Area and to the immediate neighborhood in which the project is located; (ii) no other reasonable means of financing the Street Improvements is available to the City; and (iii) the payment of funds for the Street Improvements will assist in the elimination of blighting conditions inside the Project Area by remedying the lack of adequate public improvements, which in turn will encourage private sector investment in the Project Area and thereby assist in remedying adverse economic blighting conditions in the Project Area such as depreciated and stagnant property values, impaired investments, high business vacancies, low lease rates, and is consistent with the Agency's implementation plan adopted pursuant to Health and Safety Code Section 33490. Section 5. The Agreement attached hereto as Exhibit A is hereby approved. The Mayor is hereby authorized and directed, for and in the name and on behalf of the City, to execute and deliver the Agreement in substantially the form hereby approved, with such additions or changes as the City may approve, such approval to be conclusively evidenced by his execution and delivery thereof. Section 6. The City Council hereby authorizes and approves payment by the Agency for a part of the cost of the Street Improvements pursuant to the Agreement from any revenues of the Agency lawfully available therefor. PASSED, APPROVED and ADOPTED this day of , 1999 . Wen Chang, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 1999 by the following vote: Attest: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS Lynda Burgess, City Clerk CITY pF DIAMOND BAR AGLNDA REPORT AGENDA N0. TO: Honorable Mayor and Members of the City Council REPORT DATE: September 2, 1999 MEETING DATE: September 7, 1999 FROM: Terrence L. Belanger, City Manager TITLE: "A Resolution of the City Council of the City of Diamond Bar Authorizing and Consenting to the Transfer of Control of a Cable Television Franchise by Century Communications Corporation to Adelphia Communications Corporation." SUMMARY: On March 5, 1999, Century Communications Corporation entered into a merger agreement with Adelphia Communications Corporation. As a result of several cable acquisitions, Adelphia is now the fifth largest cable company. The acquisition of Century Communications will be Adelphia Communications' first business venture in California. Adelphia will be the largest single provider of cable television in the Los Angeles area with 1.2 million customers. Their business operations include cable television; competitive local exchange telephone services; high speed Internet access; long distance telephone service; paging; and security. On April 26, 1999 the City received FCC Form 394 – "An Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise". A cable transfer request must be acted upon, either approved or denied by the Franchise Authority (City) within 120 days of receipt of the Application (August 23, 1999). Within the timeframe, the City reviews the financial, legal and technical qualifications of the new controlling entity. Due to Adelphia's and Century Communication's delay in responding to additional information requested, the companies requested an additional two-week period for the City's review (September 8). The City Council Cable Sub - Committee has met twice with the Adelphia/Century Communications staff to discuss the transfer. Adelphia Communications will provide a letter guaranteeing the acceleration of the cable franchise upgrade and the customer service call center's relocation to California. RECOMMENDATION: It is recommended that the City Council approve Resolution 99 -XX "A Resolution of the City Council of the City of Diamond Bar Authorizing and Consenting to the Transfer of Control of a Cable Television Franchise by Century Communications Corporation to Adelphia Communications Corporation" and authorize the Mayor to sign all necessary documents. LIST OF ATTACHMENTS: X Staff Report _. Public Hearing Notification Bid Specification (in City Clerk's office) X Resolution(s) _ _ Ordinance(s) X Other: FCC Form 394 Agree nents SUBMITTAL CHECKLIST: X Yes No 1. Has the resolution, ordinance or agreement been — reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? — No 3. Has environmental impact been assessed? NIA _Yes — No 4. Has the report been reviewed by a Commission? NIA — Yes — No 5. Are other departments affected b the report? NIA Yes _ REVIEWED BY: Terrence L, Belanger yKelleeA.Fritzal City Manager Assistant to City Manager CITY COUNCIL REPORT MEETING DATE: September 7, 1999 Agenda No. T0: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution Authorizing the Transfer of Control of the Cable Television Franchise from Century Communications to Adelphia Communications ISSUE STATEMENT Should the City Council approve the transfer of the Cable Television Franchise to Adelphia Communications? RECOMMENDATION It is recommended that the City Council approve Resolution 99 -XX "A Resolution of the City Council of the City of Diamond Bar Authorizing and Consenting to the Transfer of Control of a Cable Television Franchise by Century Communications Corporation to Adelphia Communications Corporation" and authorize the Mayor to sign all necessary documents. FINANCIAL SUMMARY There is no fiscal impact to the City. All legal and related fees for the processing of the transfer will be paid by Century Communications. BACKGROUND As demonstrated in the newspapers over the past year, cable operators are consolidating and clustering services within metropolitan areas through acquisitions, mergers and franchise swaps. A few notable consolidations consist of ATTITCI; ATT/Media One; Charter acquisition of Marcus and Falcon Cable; Century/TCI merger; and Adelphia/Century and Frontier Vision. The City approved a Cable Television Franchise Agreement with Jones Intercable on May 6, 1999, and within the adoption, the City approved the Transfer of the Agreement to Citizens Century Television Venture. The Citizens Century Television Venture was a limited partnership with the parent company of Century Communications. On May 18, 1999, the City Council approved a Transfer Agreement of the Television Franchise by Citizens Century Cable Television Venture to Century -TCI California L.P. The Century/TCI transfer consisted of combining interest in Southern California and Northern California that created a more efficient and unified cluster of cable television franchises. Century Communications has 75% interest in the Southern California operations, and TCI has a 25% silent partnership. DISCUSSION On March 5, 1999, Century Communications Corp entered into a merger agreement with Adelphia Communications Corp of Coudersport, Pennsylvania. The transaction is valued at approximately $5.2 billion, including indebtedness of approximately $1.6 billion being assumed. Adelphia will become the fifth largest operator of cable television systems in the United States, serving approximately 4.7 million subscribers. With the purchase of Century Communications and the merger with Comcast, Adelphia will have 1.2 million subscribers in the Los Angeles metropolitan area, making it the largest single provider in the area. The purchase of Century Communications and the merger with Comcast Communications will be Adelphia's first business venture in California. The transaction is expected to close on October 1, 1999. Pursuant to the Telecommunications Act of 1984, 1992 and 1996, there is an application process to analyze the transfer of ownership of cable television systems. The Franchising Authority (City) has the right to approve or deny a sale or transfer, but must take action within 120 days of an operator's request. The request must contain such information to determine that the transferee has the legal, technical and financial ability to fulfill the Franchise Agreement. The City received FCC Form 394 — "An Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise" on April 26, 1999. In review of the application package, a supplemental letter requesting additional information/clarification was transmitted on June 15, 1999. Adelphia Communications responded to the request on July 21 and August 3, 1999. Based upon the 120 day review schedule the City Council would have had to act upon the request by the August 17, 1999 City Council Meeting; however, that did not provide adequate opportunity to review the additional materials provided and meet with Adelphia Communications. On July 27, 1999, Adelphia Communications authorized an extension of the review period to September 8, 1999. The Franchise Agreement includes a required two-phase cable system upgrade, Phase One, which has been completed, is the installation and implementation of seven fiber backbone hub sites, The upgrade created three additional channels and improved the reliability and clarity of the system. The second phase is a complete rebuild of the cable plant (electronics). The rebuild will create a minimum of 860 MHz, broadband interactive capability. The Franchise Agreement calls for the second phase of the upgrade to be completed no later than December 21, 2004. The City Council Cable Sub -committee reviewed the transfer request and met with the management of Adelphia and Century Communications. The sub -committee focused on the needed improvements in customer service and the problems associated with the Colorado Call -Center and the time frame for the second phase of the cable rebuild. Based upon meetings with Adelphia, they will provide a letter of intent, which will be delivered on Tuesday, September 7, 1999, to create regional call -centers in California and to accelerate the cable re -build. The exact date is not currently known. Adelphia Communications is a family owned and operate business. The corporate philosophy is to provide a variety of telecommunications services such as cable services, local and long distance telephonic services and high-speed interactive Internet services. Based upon a recent JD Powers Customer Satisfaction survey, Adelphia Communications provided customer service that was above the industry average. The City will still have the same cable management and technical employees as provided under Century Communications with Adelphia Communication. Based upon the review of the material there has not been any discovery of negative information that would preclude the City from making the finding that Adelphia Communications has the financial, technical, and legal qualifications to ensure the performance of all of the obligations required under the existing cable television franchise. Attachments: Resolution FCC Form 394 RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND CONSENTING THE TRANSFER OF CONTROL OF A CABLE TELEVISION FRANCHISE BY CENTURY COMMUNICATIONS CORPORATION TO ADELPHIA COMMUNICATIONS CORPORATION RECITALS: A. Citizens Century Cable Television Venture, a joint venture organized under the laws of the State of New York ("Franchisee"), is the duly authorized holder of a franchise ("Franchise") that authorizes the construction, operation, and maintenance of a cable television system within the City of Diamond Bar ("Franchise Authority"). B. On May 18, 1999, the Franchise Authority adopted Resolution No. 99-36, which authorized the assignment and transfer of the Franchise by Franchisee to Century -TCI California, L.P., a Delaware limited partnership. Century -TCI California, L.P. will be managed by Century Communications Corporation ("Century") and will be owned approximately 75% by Century and 25% by affiliates of Tele-Communications, Inc. As of the date of adoption of this resolution, that previously authorized assignment and transfer has not occurred. C. On April 26, 1999, the Franchise Authority received from Century, as the proposed transferor, and from Adelphia Communications Corporation ("Adelphia"), as the proposed transferee, an application for a transfer of control of the Franchise that may become effective either before or after the assignment and transfer of the Franchise to Century -TCI California, L.P. This application included FCC Form 394 entitled "Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise." Supplemental information relating to the proposed merger of Century with and into Adelphia was provided to the Franchise Authority. D. In accordance with Section 13.12.540 of Chapter 13.12 of the Diamond Bar Municipal Code, the Franchise Authority has the right to review and to approve the financial, technical, and legal qualifications of the proposed transferee in connection with the proposed change of control of the Franchise that may occur either before or after its assignment and transfer to Century -TCI California, L.P. E. The staff of the Franchise Authority has reviewed the documentation that accompanied FCC Form 394 and, based upon the representations set forth in that documentation, has concluded that the proposed transferee has the requisite financial, technical, and legal qualifications to adequately perform, or to ensure the performance of, all obligations required of the Franchisee or of Century -TCI California, L.P. following its assumption of the Franchise. NOW, THEREFORE, THE CITY COUNCIL, OF THE CITY OF DIAMOND BAR DOES RESOLVE AS FOLLOWS: Section 1. In accordance with Section 13.12.540 of Chapter 13.12 of the Diamond Bar Municipal Code, the Franchise Authority consents to and approves the proposed transfer of control of the Franchise by Century to Adelphia, whether that transfer of control occurs before or after the assignment of the Franchise to Century -TCI California, L.P. Section 2. The authorization, consent and approval of the Franchise Authority to the proposed change of control is conditioned upon compliance by the transferor or the transferee with the following requirements, as to which they are jointly and severally responsible: A. An original or conformed copy of the written instrument evidencing the closing and consummation of the merger resulting in the proposed change of control of the Franchise must be filed in the office of the City Clerk within 30 days after closing and consummation. B. The Franchise Authority will be reimbursed for all costs and expenses reasonably incurred by the Franchise Authority in processing and evaluating the information relating to the proposed change of control of the Franchise; provided, however, that those costs and expenses will not exceed the sum of $5000 and will be set forth in an itemized statement transmitted by the City Manager, or the City Manager's designee, to the transferor and the transferee within 60 days after the effective date of this Resolution. Section 3. Nothing contained in this resolution may be construed to extend the term of the Franchise, which will terminate in its entirety on March 13, 2007. Section 4. The City Clerk is directed to transmit a certified copy of this resolution to the following persons: Clifford A. Bail, Esq. Century Communications Corporation 50 Locust Avenue New Canaan, Connecticut 06840 Randolph D. Fisher, Esq. Vice President and General Counsel Adelphia Communications Corporation Main at Water Street Coudersport, Pennsylvania 16915 Section 5. The City Clerk is directed to certify to the passage and adoption of this resolution. PASSED, APPROVED, AND ADOPTED this day of 1999. MAYOR I, LYNDA BURGESS, City Clerk of the City of Dimond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Dimond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk of the City of Diamond Bar RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND CONSENTING THE TRANSFER OF CONTROL OF A CABLE TELEVISION FRANCHISE BY CENTURY COMMUNICATIONS CORPORATION TO ADELPHIA COMMUNICATIONS CORPORATION RECITALS: A. Citizens Century Cable Television Venture, a joint venture organized under the laws of the State of New York ("Franchisee"), is the duly authorized holder of a franchise ("Franchise") that authorizes the construction, operation, and maintenance of a cable television system within the City of Diamond Bar ("Franchise Authority"). B. On May 18, 1999, the Franchise Authority adopted Resolution No. 99-36, which authorized the assignment and transfer of the Franchise by Franchisee to Century -TCI California, L.P., a Delaware limited partnership. Century -TCI California, L.P. will be managed by Century Communications Corporation ("Century") and will be owned approximately 75% by Century and 25% by affiliates of Tele-Communications, Inc. As of the date of adoption of this resolution, that previously authorized assignment and transfer has not occurred. C. On April 26, 1999, the Franchise Authority received from Century, as the proposed transferor, and from Adelphia Communications Corporation ("Adelphia"), as the proposed transferee, an application for a transfer of control of the Franchise that may become effective either before or after the assignment and transfer of the Franchise to Century -TCI California, L.P. This application included FCC Form 394 entitled "Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise." Supplemental information relating to the proposed merger of Century with and into Adelphia was provided to the Franchise Authority. D. In accordance with Section 13.12.540 of Chapter 13.12 of the Diamond Bar Municipal Code, the Franchise Authority has the right to review and to approve the financial, technical, and legal qualifications of the proposed transferee in connection with the proposed change of control of the Franchise that may occur either before or after its assignment and transfer to Century -TCI California, L.P. E. The staff of the Franchise Authority has reviewed the documentation that accompanied FCC Form 394 and, based upon the representations set forth in that documentation, has concluded that the proposed transferee has the requisite financial, technical, and legal qualifications to adequately perform, or to ensure the performance of, all obligations required of the Franchisee or of Century -TCI California, L.P. following its assumption of the Franchise. NOW, THEREFORE, THE CITY COUNCIL, OF THE CITY OF DIAMOND BAR DOES RESOLVE AS FOLLOWS: Section 1. In accordance with Section 13.12.540 of Chapter 13.12 of the Diamond Bar Municipal Code, the Franchise Authority consents to and approves the proposed transfer of control of the Franchise by Century to Adelphia, whether that transfer of control occurs before or after the assignment of the Franchise to Century -TCI California, L.P. Section 2. The authorization, consent and approval of the Franchise Authority to the proposed change of control is conditioned upon compliance by the transferor or the transferee with the following requirements, as to which they are jointly and severally responsible: A. An original or conformed copy of the written instrument evidencing the closing and consummation of the merger resulting in the proposed change of control of the Franchise must be filed in the office of the City Clerk within 30 days after closing and consummation. B. The Franchise Authority will be reimbursed for all costs and expenses reasonably incurred by the Franchise Authority in processing and evaluating the information relating to the proposed change of control of the Franchise; provided, however, that those costs and expenses will not exceed the sum of $5000 and will be set forth in an itemized statement transmitted by the City Manager, or the City Manager's designee, to the transferor and the transferee within 60 days after the effective date of this Resolution. Section 3. Nothing contained in this resolution may be construed to extend the term of the Franchise, which will terminate in its entirety on March 13, 2007. Section 4. The City Clerk is directed to transmit a certified copy of this resolution to the following persons: Clifford A. Bail, Esq. Century Communications Corporation 50 Locust Avenue New Canaan, Connecticut 06840 Randolph D. Fisher, Esq. Vice President and General Counsel Adelphia Communications Corporation Main at Water Street .Coudersport, Pennsylvania 16915 Section 5. The City Clerk is directed to certify to the passage and adoption of this resolution. PASSED, APPROVED, AND ADOPTED this day of 1999. MAYOR I, LYNDA BURGESS, City Clerk of the City of Dimond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Dimond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk of the City of Diamond Bar DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: Chairman Ansari andel Board of Directors FROM: Linda G. Magnuson; Finance Director SUBJECT: Voucher Register, September 7, 1999 DATE: August 31, 1999 Attached is the Voucher Register dated September 7, 1999 for the Diamond Bar Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. DIAMOND BAR REDEVELOPMENT AGENCY VOUCHER REGISTER APPROVAL The attached listing of vouchers dated September 07, 1999 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL 610, REDEVELOPMENT AGENCY FUND .00 20,524.47 20,584.4 -7 - REPORT FOR ALL FUNDS APPROVED BY: I V WALIV ---- Linda G. 14-ao nusoi-I Finance Director Eileen R. Ansari Chairman Terrence L. Belanger / / Robert S. Huff Executive vice Chairman 20,584.47 20,584.47 REPORT TOTAL PREPAIDS .00 REPORT TOTAL VOUCHERS 20,584.47 REPORT TOTAL 20,584.47 DIAMOND BAR REDEVELOPMENT AGENCY RUN DATE, 09/03/1999 13:38:16 VOUCHER REGISTER PAGE: I DUE THRU: 09/01/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK INCA ENGINEERS, INC. 6107110-46411-RO598-46411 P07016 PROF.SVCS-LEMON AVE DSGN 1,712.60 6107110-46411-RO49S-46411 P07016 PROF.SVCS-GLD SPRGS DSON 5,822.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,534.60 TOTAL DUE VENDOR 7,534.60 NORRIS REPKE INC 6107110-46411-RO198-46411 7015 9703-12 PROF.SVCS-B/CYN-GS-PTHFND 3,804.00 TOTAL PREFAIDS .00 TOTAL VOUCHERS 3,804.00 TOTAL DUE VENDOR 3,804.00 RICHARDS WATSON & GERSHON 6107110-44010-- 10355 LEGAL SVCS -RDA -JUNE 9,245.87 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,245.67 TOTAL DUE VENDOR 9,245.87 REPORT TOTAL PREPAIDS .00 REPORT TOTAL VOUCHERS 20,584.47 REPORT TOTAL 20,584.47 61AM8l.�o �.qR REOEYE�.OPMEtVT AO�il��r AGENDA REPORT AGENDA NO.e", -& TO: Terrence L. Belanger, Executive Director MEETING DATE: September 07,199AF 99 REPORT DATE: August 26,1999 FROM: Linda G. Magnusonance Director TITLE: Treasurer's Report – July 31, 1999 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of July 1999. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: _ Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? NIA — Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belang Executive Director DEPARTMENT HEAD: J Linda G. Magn s Finance Director DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: September 07, 1999 TO: Chairman and Members of the Board FROM: Terrence L. Belanger, Executive Director SUBJECT: Treasurer's Statement— July 31, 1999 ISSUE STATEMENT: Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency Board's review and approval. RECOMMENDATION: Approve the July 1999 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of July 1999. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. This month the Redevelopment Agency's statement has been expanded due to the creation of two additional funds. The Debt Service Fund will account for tax increment revenues received and the subsequent repayment of the debt incurred by the Redevelopment Agency. The Low and Moderate Income Housing Fund will account for the State mandated 25% housing set aside and related housing activities. PREPARED BY: Linda G. Magnuson DIAMOND BAR REDEVELOPMENT Acr.48V TREASURER'S MONTHLY CASH STATEMENT July 31, 1999 DEMAND DEPOSITS: l�ri��rala.r�� GENERAL ACCOUNT TOTAL DEMAND DEPOSITS TIME CERTIFICATES LOCAL AGENCY INVESTMENT FD TOTAL INVESTMENTS TOTAL CASH $14, 693.93 1,008,989.62 0.00 $14,693.93 $1,008,989.62 $1,023,583.55 Note: The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gateway, LLC" This agreement requires the Agency to invest $983,040.50 in a Time Certificate of Deposit. The agreement provides that the developer guarantee the current LAIF investment yield. L.A.I.F - Effective Yield for July 1999 5.178% Certificate of Deposit Yield (6/17/99-11111199) 4.660% 'i 1 .l1 U 11 Terrence L. Belanger, Treasurer BN IF NO 'ERAI ...... 1r tDINq.. Bi1�LE!! iRE011PF8 1188�NIE[ik1S .. IN..: 8ALAIUC$. >'. REDEVELOPMENT AGENCY CIP FD $871,920.09 $10,606.46 $861,313.63 LOW & MOD INCOME HOUSING FD 33,791.58 33,791.68 REDEVELOPMENT DEBT SVC FD 102,529.22 25,949.12 128,478.34 TOTALS $1,0081240.89 $259949.12 5109606.48 $0.00 $1,023,583.55 DEMAND DEPOSITS: l�ri��rala.r�� GENERAL ACCOUNT TOTAL DEMAND DEPOSITS TIME CERTIFICATES LOCAL AGENCY INVESTMENT FD TOTAL INVESTMENTS TOTAL CASH $14, 693.93 1,008,989.62 0.00 $14,693.93 $1,008,989.62 $1,023,583.55 Note: The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gateway, LLC" This agreement requires the Agency to invest $983,040.50 in a Time Certificate of Deposit. The agreement provides that the developer guarantee the current LAIF investment yield. L.A.I.F - Effective Yield for July 1999 5.178% Certificate of Deposit Yield (6/17/99-11111199) 4.660% 'i 1 .l1 U 11 Terrence L. Belanger, Treasurer Fair Value Including Accrued Interest 37,020,937,096.55 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). T` . value of each participating dollar equals the fair value divided by the amortized cost (.998697669). an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,973,953.38, or $20,000,000.00 x .998697669. 12 Revised June 30, 1999 State of California Pooled Money Investment Account Market Valuation 6/30/99 Description Accrued CWfYI, COd PAW L-AwaW Pwah, Amortized Cosi fair Value Accrued interest] United States Treasury: Bills $ 2,355,124,639.93 $ 2,407,492,367.64 $ 2,404,645,122.20 NA Notes $ 3,648,969,881.72 $ 3,647,489,348.94 $ 3,643,260,750.00 $ 47,136,403.50 Federal Agency: Bonds $ 3,167,457,638.35 $ 3,167,328,112.68 $ 3,152,627,469.80 $ 42,482,811.78 Floaters $ 100,000,000.00 $ 100,000,000.00 $ 100,000,000.00 $ 739,444.00 MBS $ 49,909,472.00 $ 49,909,472.00 $ 49,117,776.42 $ 293,049.56 GNMA $ 1,808,981.77 $ 1,808,981.77 $ 2,027,348.41 $ 17,882.43 SBA $ 283,649,772.98 $ 283,628,978.91 $ 283,953,639.23 $ 2,514,021.20 FHLMC PC $ 16,565,594.92 $ 16,565,594.92 $ 17,547,214.26 $ 265,965.45 Discount Notes $ 3,829,830,739.88 $ 3,871,762,044.25 $ 3,865,611,368.88 NA Bankers Acceptances $ - $ - $ - NA orate: ponds $ 1,016,825,244.76 $ 1,015,535,532.38 $ 1,008,928,289.55 $ 16,703,512.26 Floaters $ 1,293,008,736.33 $ 1,292,994,569.66 $ 1,293,562,732.00 $ 7,042,614.18 CDs $ 5,569,856,238.06 $ 5,563,292,265.82 $ 5,553,883,691.90 $ 83,573,809.58 Bank Notes $ 1,267,961,909.95 $ 1,267,961,909.95 $ 1,265,046,520.41 $ 18,652,154.18 Repurchase Agreements NA NA NA NA Time Deposits $ 2,140,140,000.00 $ . 2,140,140,000.00 $ 2,140,140,000.00 NA AB 55 & GF Loans $ 1,958,594,817.62 $ 1,958,594,817.62 $ 1,958,594,817.62 NA Commercial Paper $ 10,002,460,734.10 $ 10,065,001,676.93 $ 10,062,568,687.75 NA Reverse Repurchase $ _ $ - $ _ $ _ TOTAL $ 36,702,164,402.37 $ 36,849,505,673.47 $ 36,801,515,428.43 $ 219,421,668.12 Fair Value Including Accrued Interest 37,020,937,096.55 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). T` . value of each participating dollar equals the fair value divided by the amortized cost (.998697669). an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,973,953.38, or $20,000,000.00 x .998697669. 12 Revised June 30, 1999 C 3 O V V a C Of E w m C 0) C 0 0 0 IL os o� 0 M tD 0 H m 0 0 a 13 C 0 Q• 3 N C V > O CD 0 C V N 6.2 •E to L 6. Q 0 L C V 0 LME Lades .a �EM M Ln Ln 3 L a d L mChCD L e I L O 0 O m 0 u. U- O ui 0 ai • ui ai 0 0 0 Z Z Z Z T w w w -r tp T h T 1� 0 N �z w w w O Lo m OD 0 c o ! w w w If9 1N tD r Its 000 t0 T T cli � w w w w T �'. M M m N M to T T N t0 ti w w w w w w co cm •,� N t0 ti co to Ir. N 000 N 0 T N Ci t 00 w w w w w w O 00 M T N co t0 0 N 00 w w w w ti O M N 00 e T T !! r, w w w w w w O N N co to M to e m r ? w w w w w w w a tim in 1- a 1-. ri c e► w w w w w w wGo T N CD N N le N N 1 ti N 0R I- + .;. w w w w w w w co ti ti N er �) le N N 1W' , w w w V- 44 co 00 co CD N t0 tD tG to ^ N M T tD 0 Vol T w w w w w w J y z m ao. M y Woa 0 w v, IA w Q m IL a U to a U U 13 C 0 Q• 3 N C V > O 0 C V 6.2 •E to L 6. Q 0 L C V 0 LME Lades .a �EM M Ln Ln 3 L a d L mChCD L 0 I L O 0 O m 0 u. U- O ui 0 ai • ui ai 0 0 0 Z Z Z Z Revised June 30, 1999 91JLUSua =,ar-% kILRURLAILUMu111 11111"AU AGENDA REPORT AGENDA N0t03, TO: Honorable Chairman and Board Members MEETING DATE: September 7,1999 .A REPORT DATE: August 31.1999 FROM: Linda G. MagnusorgTi fiance Director TITLE: FY 1998-99 Purchase Order Carryover Budget Adjustment SUMMARY: Fiscal Year 1998-99 ended on June 30, 1999. Since that time, staff has been closing out the fiscal year. Part of this process has been to evaluate all purchase orders (P.O.$) which remained opened and encumbered at the end of the fiscal year. Several P.O.s have been identified as carryover purchase orders. These are for items and/or services which had either been ordered or contracted for but not completed or received by June 30. Since the encumbered budget lapsed at year-end, it is necessary to adjust the FY99-00 budget to allow for these prior year encumbrances. In effect, the Redevelopment Agency will just cant' forward the applicable portion of the FY98-99 budget. RECOMMENDATION: Approve an increase of $115,429.56 to account #610-7110-4641 (Road Improvements) and $21820.00 to account #610-7110-44000 (Professional Services) to cover purchase orders outstanding at June 30, 1999. LIST OF ATTACHMENTS: _ Staff Report _ Resolution(s) Ordinance(s) _ Agreement(s) _ Public Hearing Notification — Bid Specification (on file in City Clerk's office) _ Other: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: w c Terr nce L. Belan Linda G. Magi sc & City Manager Finance Director DIAMOND BAR REDEVELOPMENT AGENCY FY 98-99 PURCHASE ORDER CARRY OVER PO # VENDOR ACCOUNT PROJECT # AMOUNT 7014 Dewan Lundin and Assoc. 610-7110-46411 R0298 86,774.50 7015 Norris Repke Inc 610-7110-46411 R0198 14,642.50 7017 Hall & Foreman 610-7110-46411 R0698 14,012.56 7414 Urban Design Studio 610-7110-44000 21,820.00 Total 137,249.56 MEMORANDUM TO: Honorable Chairman and Redevelopment Agency Members VIA: Terrence L. Belanger, Executive Director 0 FROM: Linda G. Magnusor, Finance Director DATE: August 24, 1999 SUBJECT: Advance and Reimbursement Agreement Number 15 Recommendation: It is recommended that the Redevelopment Agency adopt a resolution approving Advance and Reimbursement Agreement Number 15, with the City of Diamond Bar, in the amount of $407,000. Discussion: The Diamond Bar Redevelopment Agency (DBRDA) was formed in April 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. Each fiscal year the DBRDA adopts an operating budget making a requisite advance and reimbursement agreement necessary. The adopted DBRDA operating budget for FY99-00 is $182,000 and the amount necessary to cover FY98-99 expenditures is $225,000 for a total of $407,000. RESOLUTION NO. A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 15 WITH THE CITY OF DIAMOND BAR The Diamond Bar Redevelopment Agency hereby finds, determines, resolves and orders as follows: SECTION 1. The Advance and Reimbursement Agreement Number 15, for Administrative and Overhead Expenses, attached hereto as Exhibit "A", is hereby approved. The Chairman is hereby authorized and directed to execute such Advance and Reimbursement Agreement Number 15 for and on behalf of the Agency. PASSED, APPROVED AND ADOPTED this day of '1999. Chairman I, Lynda Burgess, Secretary of the Diamond Bar Redevelopment Agency, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the Diamond Bar Redevelopment Agency held on the day of vote: AYES: AGENCY MEMBERS: NOES: AGENCY MEMBERS: ABSENT: AGENCY MEMBERS: ABSTAINED: AGENCY MEMBERS: ATTEST: 1999, by the following Lynda Burgess, Secretary ., o'� . DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: Honorable Chairman and Board Members VIA: Terrence L. Belanger, Executive Director FROM: Linda G. Magnuson, inane Director DATE: August 24, 1999 SUBJECT: Advance and Reimbursement Agreement Number P3 Recommendation: It is recommended that the Redevelopment Agency adopt a resolution approving Advance and Reimbursement Agreement Number P3, with the City of Diamond Bar, in the amount of $929,000. Discussion: On June 15, 1999, the City Council and the Diamond Bar Redevelopment Agency approved their respective FY99-00 Municipal Budgets. Included within these budgets is the Capital Improvement Plan for the fiscal year. This plan included road improvement projects located within the Diamond Bar Economic Revitalization Area which will be partially funded with Redevelopment Agency funds. These improvements are to Brea Canyon Road between Pathfinder and the Southerly City Limits ($500,000) and to Golden Springs Road between Brea Canyon Road and the Westerly City Limits ($429,000) for a total of $929,000. RESOLUTION NO. R 99 - A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF STREET IMPROVEMENTS THE DIAMOND BAR REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: Section 1. Pursuant to provisions of the Community Redevelopment Law (California Health and Safety Code Section 33000, et seg.), and in particular Section 33445 thereof, the Diamond Bar Redevelopment Agency (the "Agency") proposes to pay for part of the cost of the installation and construction of street improvements, including design services in connection therewith, to Brea Canyon Road between Pathfinder and the southerly City limits; and to Golden Springs Road between Brea Canyon Road and the westerly City limits (the "Street Improvements"). The cost of the Street Improvements initially will be advanced by the City and will be reimbursed by the Agency pursuant to the Advance and Reimbursement Agreement by and between the Agency and the City of Diamond Bar attached hereto as Exhibit A (the "Agreement") . Section 2. The streets described in Section 1, above, serve the residents and taxpayers of the City, including the Diamond Bar Economic Revitalization Area (the "Project Area"). The Redevelopment Plan for the Project Area and the accompanying Report to City Council document, and the City Council has determined, that the Project Area is an area in which the combination of blighting conditions is so prevalent and so substantial that it causes a reduction of and lack of proper utilization of the area to such an extent that it constitutes a serious physical and economic burden on the community which cannot reasonably be expected to be reversed or alleviated by private enterprise or governmental action, or both, without redevelopment. The Project Area suffers from deficiencies in the traffic circulation system, including safety hazards, a lack of adequate streetscape improvements, awkward alignment, varying street widths, complicated traffic patterns and congestion. Inadequate access to the Project Area and the lack of adequate streetscaping discourages visitors for patronizing businesses in the Project Area thereby hindering economic development opportunities and contributing to the existence of depreciated and stagnant property values, impaired investments, high business vacancies, and low lease rates in the Project Area. The installation and construction of the Street Improvements will assist in ameliorating the above-described traffic circulation deficiencies and assist in the elimination of blight within the Project Area which are caused by inadequate public improvements and adverse economic conditions. The provision of the Street Improvements will encourage business patronage and thereby assist in stimulating the revitalization of the Project Area through private sector activity in the Project Area. Section 3. Due to budget constraints of the City, the cost of the Street Improvements has been allocated to the Agency. Except for the moneys advanced by the City and to be reimbursed by the Agency pursuant to the Agreement, no moneys of the City are available to pay for such costs. The budget constraints of the City prevent the City from financing the Street Improvements by any means. Traditional methods of financing, such as the issuance of general obligation bonds by the City, are unavailable as a practical matter because of the extraordinary majority voter approval requirements of two-thirds of the electorate. Special taxes also require a two-thirds vote of the electorate. Assessment financing is subject to a majority protest and may not be an appropriate method of financing street improvements having general benefits. Section 4. The Agency hereby finds and determines that based upon the foregoing and other information presented to the Agency: (i) the Street Improvements will be of benefit to the Project Area and to the immediate neighborhood in which the project is located; (ii) no other reasonable means of financing the Street Improvements is available to the City; and (iii) the payment of funds for the Street Improvements will assist in the elimination of blighting conditions inside the Project Area by remedying the lack of adequate public improvements, which in turn will encourage private sector investment in the Project Area and thereby assist in remedying adverse economic blighting conditions in the Project Area such as depreciated and stagnant property values, impaired investments, high business vacancies, low lease rates, and is consistent with the Agency's implementation plan adopted pursuant to Health and Safety Code Section 33490. Section 5. The Agreement attached hereto as Exhibit A is hereby approved. The Chair of the Agency is hereby authorized and directed, for and in the name and on behalf of the Agency, to execute and deliver the Agreement in substantially the form hereby approved, with such additions or changes as the Agency may approve, such approval to be conclusively evidenced by his execution and delivery thereof. Section 6. The Agency hereby authorizes and approves payment by the Agency for all or a part of the cost of the Street Improvements pursuant to the Agreement from any revenues of the Agency lawfully available therefor. PASSED, APPROVED and ADOPTED this day of , 1999. Eileen R. Ansari, Chair I, LYNDA BURGESS, Agency Secretary of the Diamond Bar Redevelopment Agency, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the Redevelopment Agency held on the day of , 1999 by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Attest: Lynda Burgess, Secretary