HomeMy WebLinkAbout8/17/1999City Council Agenda
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Tuesday, August 17, 1999
4:00 p.m. — Closed Session — CC -8
5:00 p.m. — Study Session
6:30 p.m. — Regular Meeting
South Coast Air Quality Management District
Main Auditorium
21865 East Copley Drive
Diamond Bar, CA 91765
Mayor Wen Chang
Mayor Pro Tem Debby O'Connor
Council Member Eileen Ansari
Council Member Carol Herrera
Council Member Bob Huff
City Manager Terrence L. Belanger
City Attorney Michael Jenkins
City Clerk Lynda Burgess
Copies of stats reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodation(s) in order to comununicate at a City public meeting, must inform
the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Please refrain from smoking, eating or drinking in the Council Chambers.
The City of Diamond Bar uses recycled paper and encourages you to do the same.
DIAMOND BAR CITY COUNCIL RULES
(ALSO APPLIES TO CO1vMSSION AND CONMTTEE MEETINGS)
PUBLIC INPUT
The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more
agenda items and/or other items of interest which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the
Council should be submitted in person to the City Clerk-
As
lerkAs a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting,
persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may
limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the
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In accordance with Government Code Section 54934.3(a) the Chair may from time to time dispense with public comment on items previously
considered by the Council. (Does not apply to Committee meetings.)
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meeting. In case of emergency, or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings the Council may
act on an item that is not on the posted agenda.
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The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the
Diamond Bar City Council.
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course of said meeting.
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Board; and
D. Any other unlawful interference with the due and orderly conduct of said meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting.
Agendas are available electronically and may be accessed by a personal computer through a phone modem
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NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
Next Resolution No. 99-66
Next Ordinance No. 12(1999)
1. CLOSED SESSION: 4:00 p.m., Room CC -8
a) Conference with Legal Counsel - Existing Litigation,
Government Code Section 54954.5: City of Diamond Bar vs.
State of California
b) Conference with Legal Counsel - Pending Litigation,
Government Code Section 54954.5: City of Diamond Bar vs.
State of California
c) Conference with Legal Counsel - Existing Litigation,
Government Code Section 54956.9(b): Suzie Warren -Jackson
vs. City of Diamond Bar, Case No. EEOC 340991850
STUDY SESSION - 5:00 p.m., AQMD Auditorium
4 -Corners Report - Presentation by J.D. Douglas with
Parsons Brinckerhoff
2. CALL TO ORDER: 6:30 p.m., August 17, 1999
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Dennis Stueve, Mt. Calvary
Lutheran Church
ROLL CALL: Council Members Ansari, Herrera,
Huff, Mayor Pro Tem O'Connor, Mayor Chang
APPROVAL OF AGENDA: Mayor
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 BUSINESS OF THE MONTH - Bill Sippel, owner of Mobil
Station located on D.B. Blvd. and Golden Spgs. Dr.
4. PUBLIC COMMENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on
this agenda. Although the City Council values your comments,
pursuant to the Brown Act, the Council generally cannot take
any action on items not listed on the posted agenda. Please
complete a Speaker's Card and give it to the City Clerk
AUGUST 17, 1999 PAGE 2
(completion of this form is voluntary). There is a five
minute maximum time limit when addressing the City--Council-
5.
ityCouncil.
5. SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK - "Future America" (Variety Show) -
August 18, 1999 - 6:30 - 8:00 p.m., Sycamore Canyon Park,
22930 Golden Spgs. Dr.
5.2 PLANNING COMMISSION - August 24, 1999 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.3 NIGHT AT THE QUAKES - August 25, 1999 - Bus leaves City
Hall at 5:30 p.m., Game Time 7:00 p.m.
5.4 PARKS & RECREATION COMMISSION - August 26, 1999 - 7:00
p.m., Board Hearing Room, 21865 E. Copley Dr.
5.5 LABOR DAY HOLIDAY - September 6, 1999 - City Offices will
be closed in observance of the Labor Day Holiday. City
Offices will re -open Tuesday, September 7, 1999.
5.6 CITY COUNCIL MEETING - September 7, 1999 - 6:30 p.m.,
AQMD Auditorium, 21865 E. Copley Dr.
5.1 TRAFFIC & TRANSPORTATION COMMISSION - September 9, 1999
- 7:00 p.m., Board Hearing Room, 21865 E. Copley Dr.
6. CONSENT CALENDAR:
6.1 APPROVAL OF MINUTES
6.1.1 Study Session of July 20, 1999 - Approve as
submitted.
6.1.2 Town Hall Meeting of August 3, 1999 - Approve
as submitted.
6.1.3. Regular Meeting of August 3, 1999 - Approve as
submitted.
Requested by: City Clerk
6.2 PLANNING COMMISSION MINUTES - Regular Meeting of July 13,
1999 - Receive and File.
Requested by: Planning Division
6.3 VOUCHER REGISTER - Approve Voucher Register dated August
17, 1999 in the amount of $988,402.67.
Requested by: Finance Division
AUGUST 17, 1999 PAGE 3
6.4 CLAIM FOR DAMAGES - Filed by Amrut & Sita Patel July 30,
1999.
Recommended Action: It is recommended that the City
Council deny the Claim for Damages and refer the matter
for further action to the City's Risk Manager.
Requested by: City Clerk
6.5 BOND RELEASES:
(a) EXONERATION OF GRADING BOND (LABOR AND MATERIALS AND
FAITHFUL PERFORMANCE) FOR 3020 WAGON TRAIN LANE IN
DIAMOND BAR (LOT 28 OF TRACT NO. 30289) - The Principal,
Jenchen Yang and Pingchu Yang, requests release of their
surety bond posted for 3020 Wagon Train Ln. (Lot 28 of
Tract No. 30289) located in the "Country" in the amount
of $79,380. The City Engineer finds that the Principal
has performed all work as shown on the rough grading
plans and has provided sufficient proof of completed fine
grading of the lot.
Recommended Action: It is recommended that the City
Council approve exoneration of Grading Bond No. 3SM 890
885 00, in the amount of $79,380 posted on January 8,
1997 and direct the City Clerk to notify the Principal
and Surety of this action.
(b) EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING BOND
(FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 22136
STEEPLECHASE LANE IN DIAMOND BAR (LOT 21 OF TRACT NO.
30578) - The owner, Diamond Brothers Five Partnership,
requests the release of his Cash Deposit in Lieu of
Grading Bond for improvement security as required in
accordance with the Subdivision Map Act. The City
Engineer finds that the owner performed all work as shown
on the grading plan on file with the City.
Recommended Action: It is recommended that the City
Council approve exoneration of Cash Deposit, in the
amount of $6,600 posted with the City on March 19, 1997
and direct the City Clerk to notify the Principal and
Surety of this action.
Requested by: Engineering Division
6.6 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY
THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE NO
LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION
34090 - Government Code Section 34090 provides that,
"with the approval of the legislative body by resolution
AUGUST 17, 1999
PAGE 4
and the written consent of the city attorney the head of
a city department may destroy any city record, document,
instrument, book or paper, under his charge, without
making a copy thereof, after the same is no longer
required. Destruction of the material referenced in
Exhibit "A" attached to the proposed resolution is
determined necessary in order to conserve storage space
and reduce staff time, expense and confusion in handling
information and informing the public.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 99 -XX approving destruction
of certain records which are no longer required as
provided by Government Code Section 34090.
Requested by: City Clerk
6.7 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING PROGRAM SUPPLEMENT
NO. M 002 TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-
5455 FOR GRANT FUNDS FOR THE REHABILITATION/
RECONSTRUCTION OF GOLDEN SPRINGS DRIVE BETWEEN GRAND
AVENUE AND TORITO LANE - The Intermodal Surface
Transportation Efficiency Act (ISTEA) of 1991 and the
Transportation Equity Act for the 21St Century (TEA -21)
authorize various types of highway, transit and
transportation -related programs. The City has applied
for $990,650 of ISTEA/TEA-21 funds to rehabilitate/
reconstruct Golden Spgs. Dr. between Grand Ave. and
Torito Ln. The execution of the Supplement Agreement No.
M 002 between the City and the State is part of the
process for fund reimbursement request.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 99 -XX approving Program
Supplement No. 002 to Administering Agency -State
Agreement No. 07-5455 for Grant Funds for Rehab-
ilitation/Reconstruction of Golden Spgs. Dr. between
Grand Ave. and Torito Ln, and direct the City Clerk to
forward the two originals to the Department of
Transportation for final execution.
Requested by: Engineering Division
6.8 RESOLUTION NO. 96-53J: A RESOLUTION OF THE CITY OF
DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS
REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS,
LEAVES OF ABSENCES AND OTHER REGULATIONS At he time
staff
the FY 99-2000 Municipal Budget was approved
indicated that there would be several changes to
classifications and salary ranges proposed within the
first couple months of FY 99-00.
AUGUST 17, 1999 PAGE 5
Recommended Action: It is recommended that the City
Council adopt Resolution No. 96-53J, proposing changes in
several classifications and salary ranges.
Requested by: City Manager
6.9 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING AN EXTENSION OF TIME
FOR TENTATIVE PARCEL MAP NO. 23382, CONDITIONAL USE
PERMIT NO. 92-1 AND OAK TREE PERMIT NO 95-2 FOR PROPERTY
LOCATED IN THE 3000 BLOCK OF STEEPLECHASE LANE (DOLEZAL)
- Mr. Warren Dolezal is the owner of a 2.55 acre site
located in the 3000 block of Steeplechase Ln. In June
1995, the City approved subdivision of the site into four
lots along with retention of the existing oak tree. In
September 1998, Council denied a request to extend land
use approvals and remove the oak tree. An action was
filed in Superior Court to overturn the City denial. The
City and Mr. Dolezal agreed to settle the dispute in
April 1999. Mr. Dolezal has filed for an extension of
time, reducing the project parcel map from four to three
lots and preservation of the existing oak tree. The
Planning Commission recommended approval of the requested
extension of time, lot reduction and tree preservation.
On August 3, 1999, Council conducted a noticed public
hearing and directed staff to prepare a resolution of
approval.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 99 -XX approving an extension
of time for Tentative Parcel Map 23382, Conditional Use
Permit 92-1 and Oak Tree Permit 95-2 for property located
in the 3000 block of steeplechase lane (Dolezal).
Requested by: Planning Division
6.10 EXTENSION OF CONSULTING SERVICES AGREEMENT WITH J.
MICHAEL HULS FOR ENVIRONMENTAL MANAGEMENT SERVICES - The
City has retained the services of a consulting firm with
experience in solid waste planning and integrated
environmental management program implementation. The
City's agreement with this firm, J. Michael Huls, R.E.A.,
will expire on August 15, 1999. The existing contract
allows the City to extend the contract. Consequently,
the City is prepared to extend the contract for another
year. This extension will represent the fourth year of
contract extensions.
Recommended Action: It is recommended that the City
Council (1) find that it is in the City's best interest
to extend the existing contract and (2) approve and
authorize the Mayor to extend the Consulting Services
AUGUST 17, 1999 PAGE 6
Agreement with J. Michael Huls, R.E.A., in an amount not -
to -exceed $48,900 for administration of the City's solid
waste permit system, coordination of AB 939 and program
activities, and implementation of NPDES permit
requirements.
Requested by: Engineering Division
6.11 SECOND READING OF ORDINANCE NO. 09(1999): AN ORDINANCE
RESTRICTING PARKING WITHIN DIAMOND BAR PREFERENTIAL
PARKING DISTRICT NO. 2 AND AMENDING THE DIAMOND BAR
MUNICIPAL CODE ACCORDINGLY - On August 3, 1999, Council
approved for first reading, Ordinance No. 09(1999)
creating No Parking, 8:00 a.m. to 5:00 p.m., Monday
through Friday, except by Permits" for residents and "No
parking, 8:00 a.m. to 5:00 p.m., Monday through Saturday,
Except by permit" for commercial. There will be 10
employee -parking permits for First Mortgage Corp. (FMC);
on the east and west side of Fallow Field Dr., adjacent
to the FMC building. A "No Parking Anytime" buffer will
be created between FMC and the residential property at
3220 Fallow Field Dr.
Recommended Action: It is recommended that the City
Council waive full reading and adopt Ordinance No.
09(1999) "An Ordinance Restricting Parking within Diamond
Bar Preferential Parking District No. 2 and Amending the
Diamond Bar Municipal Code Accordingly."
Requested by: Engineering Division
6.12 CONTRACT AMENDMENT FOR SHEPPARD, MULLINS, RICHTER &
HAMPTON, LLP - On April 20, 1999, the City approved a
contract with the law firm of Sheppard, Mullins, Richter,
& Hampton, LLP (SMRH). SMRH has been retained to prepare
and proceed with litigation against the State related to
the environmental documentation process for the proposed
Lanterman Developmental Center Forensic Expansion
Project. The contract amount at that time was not to
exceed $50,000 for the initial preparation of the
litigation. On July 6, 1999, Council approved a contract
amendment in the amount of $50,000. It is necessary to
increase the contract amount by $50,000, for a not to
exceed total amount of $150,000, to cover costs for the
ongoing legal processes.
Recommended Action: It is recommended that the City
Council approve an amendment to the contract for legal
services related to the Lanterman Developmental Center
Forensic Expansion Project between the City and Sheppard,
Mullin, Richter and Hampton, LLP, in the amount of
$50,000.
AUGUST 17, 1999
7.
PAGE 7
Requested by: City Manager
PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as
matters may be heard.
7.1 PUBLIC HEARING: RESOLUTION NO. 99 -XX: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA
ADOPTING THE LOCAL IMPLEMENTATION REPORT (LIR) AND
CERTIFYING THAT THE CITY OF DIAMOND BAR MEETS THE
CONFORMITY CRITERIA OF THE 1997 CONGESTION MANAGEMENT
PROGRAM (CMP) - The Congestion Management Program (CMP)
requires the City to track developmental activity and
transportation improvements in the City by adopting a
Local Implementation Report (LIR). The LIR, which is
submitted to L.A. County Metropolitan Transportation
Authority (LACMTA), ascertains that the City complies
with the conformity criteria of the 1997 CMP. The City,
based on its construction and demolition activities
occurring between June 1, 1998 and May 31, 1999,
generated 4,249 debits. These debits were offset by the
City's total transportation credit claims of 306 points
and the carry-over credit of 67,300 points. Based on the
City's ability to achieve a positive credit balance of
63,357 points (67,300 - 3,943), the City will remain in
compliance with the CMP.
Recommended Action: It is recommended that the City
Council open the public hearing, receive testimony, close
the public hearing and adopt Resolution No. 99 -XX
adopting the Local Implementation Report (LIR) and
certify that the City meets the conformity criteria of
the 1997 Congestion Management Program (CMP).
Requested by: Engineering Division
OLD BUSINESS:
8.1 CITY COUNCIL SUB -COMMITTEE REPORTS:
(a) STATUS OF LANTERMAN(Legislative/Litigation Updates).
(b) COMMUNITY/CIVIC CENTER SUB -COMMITTEE
(c) SKATEBOARD SUB -COMMITTEE
(d) MINNEQUA LANDSLIDE SUB -COMMITTEE
Requested by: City Council Sub -Committees
8.2 MATTER OF DISCUSSION REGARDING SETTING ITEMS FOR CITY
COUNCIL AGENDAS.
AUGUST 17, 1999 PAGE 8
Recommended Action: It is recommended that the City
Council direct staff as necessary.
Requested by: City Council
9. NEW BUSINESS:
9.1 MATTER OF RECREATION SERVICES - The City has contracted
for the majority of recreation services with the City of
Brea since 1991. Over the past eight years, D.B. has
matured as a city and should consider bringing the
operation of the recreation program in-house. Some of the
reasons that make the consideration more plausible, as
well as more desirable at this time, are that D.B. now
has a larger City Hall facility in which to house the in-
house recreation staff, has the opportunity to expand
cost-effective recreation programming that will involve
and benefit more of the community, and has the desire to
expand the opportunity for residents to apply for and
receive more of the available part-time jobs necessary to
conduct the recreation program. The existing contract
with the City of Brea can be terminated at any time with
90 days prior written notice.
Recommended Action: It is recommended that the City
Council direct staff to forward a letter to the City of
Brea terminating the recreation services contract
effective midnight, December 31, 1999. Further, that the
City Council conceptually approve the proposed in-house
program with funding for the Recreation Superintendent
position available immediately. It is also recommended
that the City Council direct staff to formalize the in-
house recreation program budget and present it at a
future City Council meeting for approval; or, if the City
Council determine that it is in the best interest of the
City to continue contracting for recreation services with
the City of Brea, then approval of expenditure and
revenue totals for the period of September 1, 1999
through August 31, 2000 is required. The recommended
expenditure total would be $672,846 with revenues
totaling $493,230, for a final net cost of $179,616, as
proposed by the City of Brea.
Requested by: Community Services Division
RECESS TO REDEVELOPMENT AGENCY
Next Resolution No. RA 99-07
1. CALL TO ORDER: Chairman
AUGUST 17, 1999 PAGE 9
ROLL CALL: Agency Members Chang, Herrera,
O'Connor, VC/Huff, C/Ansari
2. PUBLIC C0144ENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Agency on Consent Calendar items or matters of interest to the
public that are not already scheduled for consideration on
this agenda. Although the Redevelopment Agency values your
comments, pursuant to the Brown Act, the Agency generally
cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the
Agency Secretary (completion of this form is voluntary).
There is a five minute maximum time llmlt when addressing the
Redevelopment Agency.
3. CONSENT CALENDAR:
3.1 APPROVAL OF MINUTES - Regular Meeting of August 3, 1999
- Approve as submitted.
Requested by: Agency Secretary
3.2 VOUCHER REGISTER - Approve Voucher Register dated August
17, 1999 in the amount of $410.00.
Requested by: Finance Division
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: Items raised by individual Agency
Members are for Agency discussion. Direction may be given at
this meeting or the item may be scheduled for action at a
future meeting.
RECONVENE CITY COUNCIL MEETING:
10. COUNCIL SUB -COMMITTEE REPORTS:
11. COUNCIL MEMBER COMMENTS: Items raised by individual Council
Members are for Council discussion. Direction may be given at
this meeting or the item may be scheduled for action at a
future meeting.
12. ADJOURNMENT:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CCLERK
FROM: \ DATE:
ADDRESS: PHONE:
ORGANIZATION:
AGENDA #/SUBJECT: PtL fUPs' LI C C`01,4 to y 'l; ( 1,L Sl '
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
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FROM:
ADDRESS:
ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITYCLERK
DATE: j
PHONE:
AGENDA #/SUBJECT:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
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ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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TO: CIN CLERK
FROM:
ADDRESS: DATE:(' y
ORGANIZATION: PHONE:
AGENDA #!SUBJECT:
I expect to address the Council on the subject agenda item. Please have the
Council Minutes reflect my
name and address as written above.
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ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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AGENDA #/SUBJECT: /V" T'41 ovaie,t/T�',e/�24i✓
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Signature
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FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITY CLERK �
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i expect to address the Council on the subject agenda item
name and address as written above.
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•Afec s all residents and businesses in the City,
and all waste haulers and recyclers.
Changes how waste is generated, collected, diverted,
and managed in the City, with the intent of achieving
the 50% mandate and the "good faith effort"
provisions of AB 939.
• Key aspects: Pay as you throw (PAYT) incentive
systems, required participation by residents and
businesses, up to three containers for barrel -served
residents, diversion impact of 150/o to 25%.
• Novi to, Diamond Bar, but well-established statewide
vilti, ()v< 200 communities now practicing PAYT.
• City convened Solid Waste Standards Task Force in
'1,99 to investigate the need for diversion
programming additional to that specified in the SRRE.
• Developed proposed ordinance based on the Diamond
Sar Solid Waste Standards Task Force Findings and
Recommendations.
• Received public input through three town hall
meetings to date.
• Staff inc n? porated many of the suggested changes to
the di ft r,, durance creating the proposed ordinance.
• Psol3os��r.' ,„.iin<�ncf� provides basis for future solid
VrastE� �r=�� r_li°rE�s+or Systems.
r i4
f
35,000
30,000
25,000
20,000
W MI
15,000
Athens
10,000
i,`, Valley Vista
5,000 ,
Self haul
01
Total
n
v
=
m
n
artsile family residents (barrel served residents)
iJp to three barrels, 100 -gallon maximum
`capacity
— Green wastes, mixed recyclables &refuse or
MRF
Incentive rates for smaller refuse barrels &
waste reduction and surcharge for additional
refuse 11,1rrels - pay as you throw (PAYT)
Ban ori ,isposai o6 readily recyclable materials
Additscar'.l hulk'v ,tem pick-up and HHW
colle(lion
+ Multi -family r-E'sidents (bin served residents)
— Haulers must offer cost effective systems
(no fixed method)
. Incentives to be built into rates for bins
gain on disposal of readily recyclable
Ari(titionai t)ulky item & HHW pick-ups
01
• Businesses (bin and roll -off containers)
- Haulers must offer cost effective systems
(no fixed method)
Incentives to be built into rates for bins
a<„ yin disposal of readily recyclable
t?l:itti�� sll'.
�Y �t
tv
>( implementation costs are still unknown
t�rtil rates are revised by hauler(s).
• possible range of future residential rate is S9 to $17 per
month based on similar cities with similar programs and
potential incentive based structure.
Many factors determine cost e.g., distance from landfill,
• degree of resident participation in diversion programs,
number of containers, etc.
• City's non-compliance with AB 939 could result in fines
of up to 510.000 per day and compliance orders.
• City < 'o, w rev+cie assistance to generators in all sectors.
Department of Public Works
An Ordinance of the City of Diamond Bar
Amending Chapter 8.16 of Title 8 of the
Diamond Bar City Code Adopting
Requirements and Standards Relating to
the Collection, Recycling, Transportation,
and Disposal of Solid Waste, Recyclables,
and Compostable Materials
9
CITY OF DIAMOND BAR
AGENDA REPORT
A GENT) A Nn
1 ": Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 11, 1999
FROM: Terrence L. Belanger, City Manager
TITLE: Second Reading of Ordinance No. 9 (1999) "An Ordinance Restricting Parking
Within Diamond Bar Preferential Parking District No. 2 and Amending the
Diamond Bar Municipal Code Accordingly"
SUMMARY: On August 3, 1999, the City Council adopted for first reading of Ordinance
No. 9 (1999) creating "No Parking, 8:00 a.m. to 5:00 p.m., Monday Through Friday, Except by
Permits" for residents and "No Parking, 8:00 a.m. to 5:00 p.m., Monday Through Saturday,
Except by Permit" for commercial. There will be 10 employee -parking permits for First
Mortgage Corporation (FMC); on the east and west side of Fallow Field Drive, adjacent to the
FMC building. A "No Parking Anytime" buffer area will be created between FMC and the
residential property at 3220 Fallow Field Drive.
RECOMMENDATION: It is recommended that the City Council waive full reading and
adopt Ordinance No. 09 "An Ordinance Restricting Parking Within Diamond Bar Preferential
Parking District No. 2 and Amending the Diamond Bar Municipal Code Accordingly".
LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification
Resolution(s) Bid Specification
X Ordinance(s) Other:
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
X Yes
No
by the City Attorney?
2. Does the report require a majority vote?
X Yes
No
3. Has environmental impact been assessed? N/A
Yes
_
No
4. Has the report been reviewed by a Commission?
_
X Yes
No
Which Commission? Traffic & Transportation
_
5. Are other departments affected by the report?
X Yes
No
Report discussed with the following affected departments: Sheriff's Department
_
REVIEWED BY:
Terrence L. Belanger James D_Stefan
City Manager Deputy City Manager
a,. Liu
g�6_
Deputy Director of Public Works
ORDINANCE NO.9 (1999)
NG
AN ORDINANCE AMENDING DIAMOND BAR PREF AND TIAL AMENDING THE
DISTRICT NO. 2, RESTRICTING PARKING THEREIN
DIAMOND BAR MUNICIPAL CODE ACCORDINGLY
WHEREAS, there is a shortage of on -street parking on certain residential streets
and parking restrictions have been imposed to facilitate short term
within the City,
paces; and
parking and the efficient use of street parking s
WHEREAS, the City wishes to increase the availability of street parking spaces
for residents and merchants in accordance with Section 22507 of the California Vehicle
Code.
NOW, THEREFORE, THE CITY IN AS FOLUNCILLOWS:
F THE CITY OF
DIAMOND BAR DOES HEREBY ORD
Sect 1
10.16 of Title 10 of the Diamond Bar Municipal Code
Section 10.16.1360 of Chapter
is hereby amended to read as follows.
6610.16.1360 Diamond Bar Preferential Parking District No. 2
Diamond Bar Preferential Parking District No. 2 Purpose. The purpose of
(a) blockage of
the Diamond Bar Preferential parking Didentiall and commercial parking in the residential
residential driveways and to allocate
area, thereby increasing the availability of parking spaces for residents, in
an
employees of merchants.
(b)
Diamond Bar Preferential Parking District No. 2, Boundary. The area
bounded as described below shall be designated the Diamond Bar Preferential Parking
District No. 2:
Beginning at the intersection of Silver Cloud DriveField Drive
w Field southerly
BreaDCanyonen
southerly along Fallow Field to the centerline of Fa
Cutoff Road; then including the entire street of sco CouCourt; and and m re spece scall
delineated by a plot set forth on Exhibit A attached
incorporated herein.
(c) Diamond Bar Preferential Parking District No. thrResidential
e ih FridayParking
with
Restrictions ictions No Parking from 8:00 a.m. to 5.00 p.m. Monday g
an Annual or Temporary Parking Permit in the following areas:
Street Location
Fallow Field Drive East side of the street from Malad Court to the property line
of 3220 Fallow Field Drive
West side of the street from Malad Court to the corner of
Pasco Court.
Pasco Court Both sides of the street from Fallow Field Drive to the end
of the cul de sac (20900 — 20965 Pasco Court).
(d) Diamond Bar Preferential Parking District No. 2, Commercial Parkin
Restrictions. No parking from 8:00 a.m. to 5:00 p.m. Monday through Saturday, except
with a Commercial Parking Permit in the following areas:
Street Location
Fallow Field Drive East side of Fallow Field Drive from Diamond Bar
Boulevard/Brea Canyon Cut -Off Road intersection for 166
feet, or to 44 feet south of 3220 Fallow Field Drive.
West Side of Fallow Field Drive from Diamond Bar
Boulevard/Brea Canyon Cut-off Road for 120 feet.
(e) Diamond Bar Preferential Parking District No. 2, No Parking Area. No
parking any time, in the following areas:
Street Location
Fallow Field Drive East side of Fallow Field Drive from the southerly property
line of 3220 Fallow Field Drive 44 feet southerly to 3230
Fallow Field Drive.
West side of Fallow Field Drive from 120 feet north of the
Diamond Bar Boulevard/Brea Canyon Cut-off Road
intersection to the corner of Pasco Court.
(f) Diamond Bar Preferential Parking District No. 2, Permit Types. The
following are the types of permits that will be issued in the Diamond Bar Permit Parking
District No. 2:
(1). Annual Permit renewed annually; available only to residents.
(2). Temporary Permit, valid for up to five (5) days; available to residents for
their use or for the use of their guests.
(3). Commercial Permit; renewed yearly; available only to merchants and
employees of merchants with businesses located within the District for their
use.
(g) Diamond Bar Preferential Parking District No. 2, Number of Permits. No
more than two Annual Permits shall be issued per single family residence; no more than
one Annual Permit shall be issued per multi -family residence; an unlimited number of
Temporary Permits may be allocated to residents within the District; no more than ten
Commercial Permits shall be issued per business location."
Section 2.
The City Clerk is directed to certify the passage and adoption of the Ordinance
and to cause it to be published or posted as required by law.
Section 3
If any section, subsection, sentence, clause, portion, or phrase of this Ordinance
is for any reason held to be unconstitutional by a decision or any court of any competent
jurisdiction, such decision shall not affect the validity of the remaining sections,
subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council
hereby declares that it would have passed this Ordinance and each and every section,
subsection, sentence, clause, portion, or phrase of the Ordinance would be subsequently
declared invalid or unconstitutional.
ADOPTED AND APPROVED this day of , 1999.
Mayor
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Diamond Bar held on day of , 1999 and was finally passed at a regular
meeting of the City Council of the City of Diamond Bar held on the day of
, 1999, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
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CITY OF DIAMOND BAR
PREFERENTIAL PARKING DISTRICT
NUMBERS 1 AND 2
T JANUARY, 1999
ow
To: Terrence L. Belanger, City Manager
From: James DeStefano, Deputy City Man
Date: August 17, 1999
Re: Four Corners Study — August 17, 1999 Study Session
Presentation Materials
Attached please find a printed copy of the Four Corners Study presentation
to be provided by J.D. Douglas of Parsons Brinckerhoff this evening.
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6
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JULY 20, 1999
CORRECTED
DRAFT
CALL TO ORDER: Mayor Chang called the meeting to order at 5:30
p.m. in South Coast Air Quality Management District Room CC -8, 21865 E.
Copley Drive, Diamond Bar, California.
ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor
Pro Tem O'Connor and Mayor Chang.
Also Present were: Terrence L. Belanger, City Manager, Mike
Jenkins, City Attorney; James DeStefano, Deputy City Manager; Bob Rose,
Community Services Director; Linda Magnuson, Finance Director; Kellee
Fritzal, Assistant to the City Manager; Anne Haraksin, Administrative
Assistant; Lynda Burgess, City Clerk, and Sgt. Mike Flannery.
3. STREET TREE PROGRAM DISCUSSION:
CSD/Rose stated that the estimated cost to plant a 24 -inch box tree is $175.
There is approximately $350,000 budgeted in District 38 for medians on
Golden Springs which has, apparently, been approved for Proposition C
funding. Staff is recommending that the priority for planting be D.B. Blvd.,
then Grand Ave. east of D.B. Blvd. and then Grand Ave. west of D.B. Blvd.
Ken Gerby, West Coast Arborists, responded to CM/Belanger that
depending upon availability, it would take approximately six months to
complete the planting of the 543 new trees.
In response to C/Ansari regarding a slow-growing grout -tolerant flowering
tree CSD/Rose stated that it would be a crape myrtle or primarily what's in
the book that's being recommended Some of what's in the book are median
trees.
Mr Gerby indicated that there is a huge list of the types of trees that would
be recommended on the street crape myrtle red bud...
CSD/Rose indicated that there are 21 different recommended trees.
Depending on the location some of the recommended trees are more
suitable for a median than a 3 -foot cut-out. The list of 21 trees are all
flowering trees that are appropriate for planting in D.B. Staffs first goal was
to look for something similar to replace the ones that we have.
CM/Belanger explained that there are two programs: 1) to replace the street
trees (parkway trees) versus the medians We're not really talking about
changing trees in the medians: what we're suggesting in the medians is to
expand the number of species to incorporate color. So on the major
boulevards the color is going to take place in the medians primarily but not
JULY 20, 1999 PAGE 2 COUNCIL STUDY SESSION
exclusively.
CSD/Rose stated that jacaranda trees are primarily on Pathfinder
west of Brea Canyon Rd. and on Brea Canyon Cut-off. This tree pets
so large that they are pushing up the sidewalk. We are looking at a
Chinese Fringe Tree (yellow flowers) because the shape and canopy
are similar to the jacaranda. The biaaest issue staff is dealing with is
the 485 Canary Island Pine Trees, _primarily on Brea Canyon Rd.,
D.B. Blvd., Golden Springs Dr., Pathfinder and Sunset Crossing. We
can't find a tree similar to recommend replacement through an
attrition process. One consideration was the Sweet Shade, which
looks nothing like a Canary Island Pine but is a flowering tree with
yellow blooms. The idea is to replace the Canary Island Pines on a
section -by -section basis and staff would bring to Council a
recommended species to replace them at each location.
MPT/O'Connor felt that residents would rather see the trees in front
of their homes replaced than the ones on the main arterials.
CSD/Rose stated that staff has received calls from residents—
especially on Palomino and on Cold Spring. Some of these are
Chinese Stone Pines, which get bigger than Canary Island Pines.
Staff can come back at a future Council meeting to include some
phasing of residential and street tree replacement at the same time.
In response to C/Ansari, CSD/Rose indicated that staff is not
recommending any trees that seem to drop a lot of foliage on the
ground. There isn't, however, a perfect tree that does not drop some
foliage on the ground.
C/Huff asked what the County is doing in their areas? What are the
alternatives here other than must chanaina them out? We can re -do
sidewalks eventually, out in larger wells, how does that cost is
comparison. He felt that we would be trading off certain ambiance of
tall trees for the new trees that aren't going to rip up the sidewalk—
there are some people in town that prefer the tall trees—they don't
care about ripping up the sidewalks.
CSD/Rose responded that staff is recommending to not remove the
ficus trees over at Pathfinder and Brea Canyon Rd., but to repair the
sidewalks and landscaping.
C/Huff asked if it would be possible to change out the sidewalks with
a large enough well so that people can still walk by and. at the same
time, salvage the trees?
JULY 20, 1999 PAGE 3 COUNCIL STUDY SESSION
Mr. Gerbv replied that that would be possible depending upon what your
specifications are for wheelchair access.
C/Huff requested that a report be given on that alternative giving financial
comparisons. For a young City, mature trees speak of maturity.
MPT/O'Connor stated that she didn't want the big trees taken out unless we
absolutely have to.
CSD/Rose pointed out that Canary Island Pines are recommended for
placement in an 8-10 foot parkway. The medians are fine but the parkway
areas are not that large Regarding median tree planting staff and West
Coast Arborists have found space on the medians existing on D B Blvd and
Grand Ave. for approx. 543 trees. The idea is to bring in trees that are of a
flowering type and are drought -tolerant. A list of 21 trees has been
developed, which are shown in the book.
C/Huff asked what the pollen level would be on these flowering trees?
Mr. Gerbv indicated that none of the trees that he was familiar with had high
Pollen levels.
C/Huff indicated that some cities ban certain varieties of trees because they
cause a lot of allergy problems, like a Fruitless Mulberry Tree
Mr. Gerbv replied that, to the best of his knowledge he hadn't heard
anything specific to any of these as far as aggravating allergies
C/Huff requested that the pollen counts be determined
Regarding the median tree Planting, CSD/Rose reported that staff has listed
the locations of the current openings which totals 543 Estimated cost is
$175 to plant a 24" box tree so that's approximately $95,000. Trees on
Golden Springs can remain Liquid Ambers for the time being Regarding the
financing, it can be phased or all at one time There was originally $350,000
budgeted in District 38 for medians on Golden Springs which has now been
approved for Prop C funding so some money can be used out of this that
could be used to do the median planting since all the medians are included
in District 38. If phasing is done staff is recommending that priority be D.B.
Blvd.. then Grand Ave. east of D.B. Blvd. and then Grand Ave west of D.B.
Blvd.
In response to C/Herrera CSD/Rose explained that the entire amount of
$350.000 will be budgeted through Prop C instead of District 38 so that the
entire $350.00 is available for other projects
JULY 20, 1999 PAGE 4 COUNCIL STUDY SESSION
MPT/O'Connor stated that she preferred planting the 543 trees using
the District 38 funds.
In response to C/Herrera. MPT/O'Connor stated that existing trees
would not be removed in the medians, but that 543 new trees would
be added.
In response to C/Ansari. CSD/Rose indicated that if the City is
interested in adding bubblers to the medians, the entire system would
have to be changed. It is recommended that a trial sample be
installed lust to get a sense of how it would work.
In response to C/Huff. CSD/Rose stated that reclaimed water is only
used on the medians on Golden Springs.
C/Huff asked whether staff has considered using xeriscaping in the
medians and trying to cut back on water consumption?
CSD/Rose stated that that, again, would require re -doing each and
every median.
C/Huff asked if staff is talking about adding trees as tall as those
currently in existence on Grand Ave. or are you talking about adding
small ones?
Mr. Gerby stated that the plan is to underplant below the Eucalyptus,
leave the Eucalyptus and actually planting some flowering trees to
provide color at the eve level.
In reply to M/Chang, CSD/Rose indicated that staff intends to bring
this matter to Council at its August 3, 1999 meeting. Staff will make
the recommendation for completing the entire planting and
transferring the money from the Golden Springs median project to this
project, along with other alternatives. Other recommendations would
be made in accordance with this report and request a certain amount
of money to phase in replacement over a number of years. Staff will
investigate the feasibility of enlarging tree wells and provide
information accordingly.
C/Ansari said she would like to have costs for replacement of some
of the dead ground cover on D.B. Blvd.
MPT/O'Connor requested a count of the number of Canary Island
Pines that are currently located in residential areas.
4. MILLENIUM "FIRST NIGHT our, CELEBRATION PROPOSAL:
JULY 20, 1999 PAGE 5 COUNCIL STUDY SESSION
CSD/Rose presented staffs report including proposed budget figures. The
event is proposed to take place at the intersection of D.B. Blvd. and Grand
Ave. with all four lanes of the intersection closed to through traffic. Vendors
have indicated they can provide tables, chairs, canopies, stages, etc. on the
day of the event. They will set everything up using their labor and return that
evening following the event to take everything down in order to have the
intersection open and operating by the next morning. He indicated that the
City of Fullerton has done a "First Night Out" program for a few years that
runs from 7:00 p.m. to 12:00 midnight, includes fireworks, etc. Last year,
they paid about $82,000 to have their event. "First Night Out" is a patented
name. The details of the D.B. event will need to be worked out. The first
step is to make a commitment to hold the event and plan accordingly.
CA/Jenkins stated that the best option for the City is to enter into a bondable
contract with vendors because it is not possible to guarantee that they will
follow through should they receive a better offer. However, if the City places
onerous conditions on the vendors, they will have no reason to sign a
contract here if they have other options. The City is at the mercy of the
vendors.
CSD/Rose pointed out the pros and cons of such an event. He stated that
a possible funding source for the event is the sale of approximately $1.4
million in reserve Proposition A Funds. Santa Clarita is seeking an
additional $400,000 in Proposition A Funds.
C/Herrera believed most cities are planning an extraordinary event for that
night.
MPT/O'Connor liked the idea of obtaining funding through the sale of
reserve Proposition A Funds.
CM/Belanger recommended that Council consider the proposal at its August
3, 1999 meeting.
CSD/Rose responded to C/Huff that the entire event could be paid for with
Proposition A Funds.
Martha Bruske said she is not interested in a party. She would rather that
the money be used to rehabilitate the City.
JULY 20, 1999 PAGE 6 COUNCIL STUDY SESSION
ADJOURNMENT: There being no further business to conduct, Mayor Chang
adjourned the Study Session at 6:30 p.m. to the regular City Council meeting.
ATTEST:
Mayor
LYNDA BURGESS, City Clerk
2.
3.
0
CITY OF DIAMOND BAR
SOLID WASTE STANDARDS
TOWN HALL MEETING k4
August 3, 1999 v
CALL TO ORDER: Mayor Chang called the Town Hall Meeting to order at
4:15 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E.
Copley Drive, Diamond Bar, California.
ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor ProTem
O'Connor and Mayor Chang.
Also present were: Terrence L. Belanger, City Manager; James DeStefano,
Deputy City Manager; David Liu, Deputy Public Works Director; Mike Nelson,
Communications & Marketing Director; Lynda Burgess, City Clerk. Kellee Fritzal,
Assistant to the City Manager and Anne Haraksin, Senior Administrative Assistant.
PRESENTATION:
J. Michael Huls, Integrated Environmental Services Coordinator, stated that
California law requires cities to reduce, re -use and recycle (diversion) up to 50%
of its municipal refuse from disposal by January 1, 2000. As a result, a task force
was formed to study this issue. The task force's recommendations were reviewed
by staff and formed the basis for the proposed ordinance. He presented the major
provisions of the draft ordinance and proposed changes to that ordinance.
PUBLIC INPUT/QUESTIONS & ANSWERS:
Martha Bruske felt that the ordinance was more concerned with fines than with the
convenience and comfort of the residents. She looked for correlation between the
draft ordinance and the City's Property Maintenance Ordinance. The Property
Maintenance Ordinance is not mentioned. There are no comments relative to the
fact that lids need to be tightly closed, when cans are supposed to be placed out
for pickup, when residents are to take their trashcans in and where they are
supposed to be stored. Further, she asked that the issue of illegal dumping be
cleared up before the ordinance is signed. She favored a schedule of one day, one
carrier, one tract because trash pickup is noisy and results in plastic bags, etc.
blowing around, which she hoped will be cleared up the by the recycling container.
Don Gravdahl presented figures to back up his theory that single family residences
will carry the weight of the proposed program.
Paul Pistano, Athens Services, said his company would like the ordinance to
provide for a two -container system. In this type of system, the green waste goes
in one container and all trash and recyclables go into another container. Through
the MRFing process, the recycling material is removed. Some of the advantages
of this program are 100°x6 automatic compliance and lower cost to residents due to
fewer trucks on the street. With the MRFing process, the current container is used
for commercial pickup, which guarantees 100°x6 participation.
AUGUST 3, 1999 PAGE 2 SOLID WASTE TOWN HALL MTG.
Brian Stirratt, Brian Stirratt & Assoc., an environmental engineering company
specializing in landfill and landfill design solid waste management, said that as a
consultant to this City, he was concerned about why he was not requested to help
the City with its ordinance. He agreed with Mr. Pistano that the two -bin system
would get the City a much better return for its investment. His main concern was
that the consolidation of waste companies resulted in a major increase in rates with
the explanation that disposal rates were higher. Landfill rates in this area are the
lowest they have ever been. There is a lot of competition and consolidation and he
recommended that there be a process for Council to review any rate increases that
occur in D.B., both on a commercial basis and a residential basis.
Clyde Hennessee said he was not concerned about whether the City uses a two or
three bin system, he simply didn't want to pay more for trash pickup.
Red Calkins said he is concerned about compliance with respect to the second
sentence of Section 1: (b).
J. Michael Huls acknowledged Martha Bruske's statements and said they would be
considered. Over 200 communities in California have implemented variable rate
programs. While illegal disposal is a bit of a problem, it was a problem prior to the
implementation. It has not been found to be a significant problem when there is
proper education and enforcement of existing ordinances and laws. The EPA and
the State have both agreed that illegal disposal is not a reason to not implement a
variable rate program. With respect to what to do with current containers, some
may be compatible with the new system. Otherwise, the hauler would retrieve them.
With respect to the proposed ordinance, all sectors will participate in this process
and it is incumbent upon the City to assure that all sectors are participating. One
of the issues involved in any kind of program development is that we're not
specifying exactly what specific system multi -family complexes and business would
have to implement. What we are proposing is that there would be a provision that
recyclables cannot be thrown away. We would require that the haulers offer and
solicit viable programs for multi -family complexes to implement. If there were
dissatisfaction on the part of either party, the City would act as the mediator to help
develop a program that would fit the particular complex. All will participate and all
will pay their fair share. All options continue to be open at this time. Regarding the
amount of material collected in each sector, multi -family residential (4000 units)
generate about 1.5 tons per year. Single family residents generate about 2 tons per
year. One of the primary differences between single family and multi -family
residential is green waste - about 24,000 tons per year. in terms of cost, the City
of Walnut implemented a three -barrel system, which included a franchise fee of
approximately 15% and their rates went from $14 to $16 per month. There are no
incentives in their contract, so that if less is produced, the cost remains the same.
Even though there are no incentives, recycling increased 260% the first month by
virtue of the three -barrel system. With respect to cost, some of the cities that have
been referenced happen to have municipal systems, which cost more than private
systems. The key is negotiating and bidding. If we accept what a hauler gives us,
we deserve what we get. He believed that all haulers would like to have a commun-
AUGUST 3, 1999 PAGE 3 SOLID WASTE TOWN HALL MTG.
ity like D.B. to service on an exclusive basis. Negotiation, bidding, length of
contract - these are all things that can be done to decrease cost over the long run.
In response to C/Huff, Mr. Huls stated that the EPA report estimates a 10-65%
decrease in the amount of waste disposed as a result of implementing a variable
rate system. Claremont's implementation of the three -barrel system has increased
the diversion in the residential sector to approximately 55%. With respect to
maintaining containers, it is a shared responsibility between the hauler and the
resident. The hauler has a responsibility to provide equipment in good operating
condition. On the other hand, it is incumbent upon the City to insure that residents
do not treat the equipment in other than a good manner.
C/Huff suggested that language stating normal wear and tear be inserted in the
ordinance. The Solid Waste Task Force considered a two -barrel system. However,
it felt that to meet the intent of the law, we needed to encourage people to be good
stewards of the resources and the two -barrel system encourages waste, whereas
a three -barrel system encourages recycling.
C/Herrera did not find where the ordinance specifies that it would be a two -barrel
or three -barrel system.
Mr. Huls stated that the language of the ordinance indicates up to three barrels."
If the hauler that the City selects does not have access to a MRF,
there is no
directional authority to send waste to a MRF. However, that is a consideration that
can be added to the ordinance - to clearly identify post -collection processing and
things of that nature.
CM/Belanger asked for Council's direction with respect to comments made during
this and prior town hall meetings.
MPT/O'Connor asked what other cities do with respect to bulky item pickup on a
monthly basis.
CM/Belanger said that in many systems, those types of special collections are
included as a part of the contract between the city and the hauler. Our approach
is different in that we attempt, through the ordinance, to get cooperation from the
haulers in an open market system to provide these programs.
C/Ansari stated that, in the past, there has been no difficulty getting the hauler to
assist with bulky item pickup.
MPT/O'Connor said she would like the ordinance to be as flexible as possible to
insure the possibility of optional systems.
CM/Belanger pointed out that the draft ordinance is flexible and that there are no
limitations at this time. However, the City is proposing the implementation of
programs because the current system is not getting the City to the goals it is
AUGUST 3, 1999 PAGE 4 SOLID WASTE TOWN HALL MTG.
required to achieve. There is currently one hauler that collects 96% of the refuse
collected in the City without any restrictions in an open market system. So, to
suggest that putting in a three bin system or a two -bin system is going to eliminate
competition is a little bit over the top. D.B. has had as open a system as is possible
in a competitive market for the last several years. The City is getting to the point
where it may need to consider using a single hauler. Council has not yet
determined how the City will get to that point. It can be done through ordinance or
through some kind of open market bid process. With an open market bid process,
Council needs to suggest the kind of system that it wants so that bidders know what
to bid against.
5. CLOSING COMMENTS/NEXT MEETINGS:
To be determined.
ADJOURNMENT: There being no further business to conduct, Mayor Chang adjourned
the Town Hall Meeting at 5:45 p.m.
ATTEST:
Mayor
LYNDA BURGESS
City Clerk
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR �'
AUGUST 3, 1999
STUDY SESSION: 4:15 p.m., SCAQMD Auditorium Town Hall Meeting regarding
Solid Waste.
Present: Council Members Herrera, Huff, Mayor Pro Tem O'Connor and
Mayor Chang. Council Member Ansari arrived at 5:45 p.m.
Also present were: Terrence L. Belanger, City Manager, James DeStefano, Deputy
City Manager; David Liu, Deputy Public Works Director; Mike Nelson, Communications
and Marketing Director; Kellee Fritzal, Assistant to the City Manager, and Anne Haraksin,
Senior Administrative Assistant.
Study Session adjourned at 5:45 p.m.
1. CLOSED SESSION 5:45 p.m.
a) Conference with Legal Counsel - Existing Litigation, Government Code
Section 54954.5: City of Diamond Bar vs. State of California
b) Conference with Legal Counsel - Pending Litigation, Government Code
Section 54954.5: City of Diamond Bar vs. State of California
c) Conference with Legal Counsel - Existing Litigation, Government Code
Section 54954.5: Amrut Patel, et al, vs. City of Diamond Bar
2. CALL TO ORDER: Mayor Chang called the regular City Council meeting to
order at 6:45 p.m. in the Auditorium of the South Coast Air Quality Management
District, 21865 E. Copley Drive, Diamond Bar, California.
ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor ProTem
O'Connor and Mayor Chang.
Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works
Director; Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; Mike Nelson, Communications & Marketing Director, and Lynda Burgess,
City Clerk.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Fire Chief
Gil Herrera.
INVOCATION: The Invocation was given Reverend James Kelly,
St. Denis Catholic Church.
APPROVAL OF AGENDA: CM/Belanger recommended that Consent
Calendar Item 6.12 be removed from the Consent Calendar for discussion and that
Consent Calendar Item 6.1.3 be continued to August 17, 1999.
AUGUST 3, 1999 PAGE 2 CITY COUNCIL
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Proclaimed August 3, 1999 as "NATIONAL NIGHT OUT."
4. PUBLIC COMMENTS: Martha Bruske thanked the City for placing an inquiry in
the Windmill seeking public input regarding the civicicommunity center. She said
that the people of D.B. should not allow any more buildings without ample and safe
parking and that no construction should be allowed on park sites.
Clyde Hennessee did not believe the City needs a sports center or performing arts
center. He would like to know the cost for Consent Calendar Item 6.9 and what are
the financial advantages and disadvantages with respect to Consent Calendar Item
6.12.
Dr. Lawrence Rhodes asked the City to do something about solicitors leaving door
hangers and to outlaw the use of cellular phones in restaurants and theaters.
Stan Granger said that a number of the residents residing in the area of
Summitridge Park object to the construction of a civic/community center on that site.
Allen Wilson spoke about D.B. school's Stanford 9 test results. He expressed
concern about the reading portion of the test, which points out the need for a library
facility.
Martha Bruske objected to the use of transportation funds for a skateboard park
design. She was concerned about the location of such a park. When the park is
completed, she recommended that the City curtail skateboarding in parking lots and
on public streets. She also commented on Consent Calendar Items 6.7 and 6.12.
Sue Sisk felt that a sports complex is a very needed item. She stated that the
Lanterman Advisory Committee agreed that the Lanterman weed abatement
contract should be brought back to Council for public discussion and asked why it
is not on tonight's agenda.
Jeff Koontz, D.B. Chamber of Commerce Executive Director, highlighted the
Chamber's upcoming events. He thanked the City for supporting the Hazardous
Waste Roundup.
Grace MacBride asked why MPT/O'Connor has recused herself from some
Lanterman topics and not from every topic. She asked the City Attorney to explain
the situation in writing or at a public meeting. She also asked that the City Attorney
explain the complaint brought against the City by Lanterman. She felt that the
Lanterman weed abatement contract should be reconsidered.
Jennifer Hoey felt that contracting with Lanterman for weed abatement is a conflict
of interest. She asked Council to reconsider the contract.
AUGUST 3, 1999 PAGE 3 CITY COUNCIL
Fred Encinas supported reconsideration of the Lanterman weed abatement
contract. He highly recommended that the City build a sports center. He asked
why the City does not handle parks and recreation in-house.
MPT/O'Connor asked the City Attorney to explain why she must recuse herself from
discussion of certain Lanterman topics.
CA/Jenkins explained that "under the Political Reform Act, which is the State law
that governs financial conflicts of interests by city and other public officials, a public
official cannot participate in a decision that would have a material financial effect
on the official's property or the official's business or a source of income to the
official. That's the basic rule of financial conflicts of interest in this State. The law
prohibits, makes it a crime for a public official to participate in the making of a
decision that would have a material financial impact on an economic interest of that
official. The purpose of the Political Reform Act is to prevent self-dealing, basically,
to prevent public officials from participating in matters that might affect their
finances. The theory behind the conflict of interest law is that it presumes that a
person who is financially interested in a matter may simply not be able to view that
matter, to consider that matter, without regard to their financial interest. So,
whether that is a reality, or whether that is merely a perception, the State law says,
to protect the integrity of the decision-making process, we don't want to allow public
officials to participate in matters which will affect their interests whether the decision
by that official is affected or is not affected by their financial interests. So, the State
has an agency called the Fair Political Practices Commission and that agency
promulgates regulations, which define what is meant by a conflict of interest, what
is meant by financial interest, what is meant by a material financial impact. And
these regulations are contained in the California Code of Regulations and the Fair
Political Practices Commission monitors and supervises how public officials behave
and investigates allegations of violations of these laws. Now, in this particular
instance, we are dealing with Council Member O'Connor's principal residence,
which happens to be located approximately 1,500 feet from the Lanterman
Developmental Center. The law says that if an official's property is located within
2,500 feet of a property that is the subject of a decision, it raises the specter of a
conflict of interest because it raises the possibility that the official's property will be
affected in value by virtue of that decision. Now, the State law creates, basically,
a radius, a threshold because it recognizes that once you get beyond a certain
number of feet, that the property, the official's property, will be affected only in
extraordinary circumstances. So what is that threshold? It is 2,500 feet. Beyond
2,500 there have to be exceptional or extraordinary circumstances before the
official will be considered to have a conflict. But if its within 2,500 feet the official
must evaluate whether that decision could have an impact of $10,000 or more, up
or down, on the value of their property. The decision in this instance was the
decision by the City Council to initiate proceedings, both legal proceedings and
other proceedings, in the form of lobbying efforts to stop the expansion of the
Lanterman facility. That decision could, arguably, have a material financial impact
on Council Member O'Connor's property because, many people have argued in this
AUGUST 3, 1999 PAGE 4 CITY COUNCIL
community, that the Lanterman facility, that the proposed expansion of that facility
will have an impact, generally, a negative impact, on the value of their property.
That argument has been made continually since this matter has arisen. Council
Member O'Connor resides within the radius prescribed by the Fair Political
Practices Commission, which would create this possible impact on her property.
Consequently, when the time came to make a decision, I was asked for an opinion
as to whether or not Council Member O'Connor had a conflict of interest under the
Political Reform Act and concluded that she did. Just to be certain, we sent a letter
to the FPPC asking the FPPC for an opinion on the same subject, since the FPPC
is the ultimate arbiter of conflicts of interest and it's their opinion that counts, in the
end. The FPPC looked at the facts and wrote an opinion which concurred in the
opinion that I had previously written and it concluded that there was a conflict of
interest. That conflict of interest extends to all decisions which this City Council
makes pertaining to stopping the expansion of the Lanterman facility. And, again,
the basis for it is very simple—if the Lanterman facility is expanded, the argument
goes 'it will have a deleterious effect on real property in the immediate
environments of that facility' which would include Council Member O'Connor's
property. If the Lanterman facility expansion is stopped, it would not have such a
deleterious effect. That is the reason why Council Member O'Connor is financially
interested in that decision and hence, cannot participate in that decision and in any
decision relating to attempting to stop the expansion of that facility. Now, does
Council Member O'Connor have a conflict of interest relative to a contract for weed
and litter abatement, which has been performed by residents of the Lanterman
facility for many years in this community? No. Why not? Because, whether or not
this City pays $16,000 to Lanterman for weed and litter abatement has absolutely
no bearing on Council Member O'Connor's property, any different than any member
of this community, any other property owner in this community. That decision
doesn't affect her real property in any particular way. Just because Lanterman is
involved doesn't mean she has a conflict. The decision has to be evaluated
independently on its own merits, in this case, the decision whether or not to have
a contract for that particular service has a conflict of interest. Likewise, other
decisions that involve the community as a whole do not create conflicts. There are,
sometimes, decisions that might affect one Council Member's particular street that
would require abstention, that would create a conflict, but no general citywide type
decisions."
Further, Mr. Jenkins explained "There is an exception in the law that if more than
10% of the property owners are affected in the same way, then you can participate
under what's called the "Public, Generally, Exception." We did an analysis of the
number of properties located within 2500 feet of the Lanterman facility and
concluded that it did not amount to more than 10% of the property owners in the
City, and therefore concluded that that exception does not apply."
MPT/O'Connor stated that "the only other way around my being able to participate
would be to have an appraisal done and we did discuss that earlier. The City
looked into what an appraisal would cost and it would be up to me as a Council
AUGUST 3, 1999 PAGE 5 CITY COUNCIL
Member to determine whether the appraisal was a fair appraisal. In order to do a
fair appraisal, how far do we need to go in order to get that. The City looked into
that and it would cost $15,000 and I would have to rely on the judgement of the
appraisal as to what should be included and not included. I personally do not have
$15,000 to do an extensive appraisal in order to determine whether I have a true
conflict of interest or not. I wish I did. I'm very frustrated from not being able to
participate in this Lanterman Forensic program, but I also don't care to be found to
be a criminal. With a conflict of interest, I can be fined and I can also go to prison.
And I apologize to the residents for me not being able to participate. It's frustrating,
and I'm sorry, but that's the way the law reads. Again, if any of you want to call me
I'd be happy to talk to you. I can show you the ruling from the FPPC. I am not
trying to avoid the issue, I am doing what is legally right and what legally, I need to
do."
5. SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK - "Sam Morrison Band" (Country Western) -
August 4, 1999 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden
Springs Dr.
5.2 PLANNING COMMISSION - August 10, 1999 - 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.3 SKATEBOARD PARK COMMUNITY MEETING - August 10, 1999 - 8:00 P.M.
- 10:00 p.m., Heritage Park Community Center, 2900 S. Brea Canyon Rd.
5.4 CONCERTS IN THE PARK - "Instant Replay" (Surfin' USA) - August 11,
1999 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs
Drive. Visit with the Quakes Mascot, "Tremor."
5.5 TRAFFIC & TRANSPORTATION COMMISSION -August 12, 1999 -7:00
p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.6 CITY COUNCIL MEETING - August 17, 1999 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.7 CONCERTS IN THE PARK - "Future America" (Variety Show) - August 18,
1999 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr.
5.8 SMALL BUSINESS SEMINAR - "Financial Analysis Term Ratios" - August
24, 1999 - 7:00 p.m. to 9:00 p.m., Room CC -6, SCAQMD, 21865 E. Copley
Dr.
5.8 NIGHT AT THE QUAKES - August 25, 1999 - Bus leaves City Hall at 5:30
p.m., Game Time 7:00 p.m.
5.9
AUGUST 3, 1999 PAGE 6 CITY COUNCIL
6. CONSENT CALENDAR: C/Huff moved, C/Ansari seconded, to approve the
Consent Calendar with the exception of Items 6.6, 6.11 and 6.12. Motion carried
by the following Roll vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES:
6.1.1 Regular Meeting of July 6, 1999 -As amended.
6.1.2 Town Hall Meeting of July 10, 1999 - As submitted.
6.1.3 Study Session of July 20, 1999 - Continued to August 17, 1999.
6.1.4 Regular Meeting of July 20, 1999 -As submitted.
6.2 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES -
Regular Meeting of June 24, 1999.
6.3 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting
of June 22, 1999.
6.4 APPROVED VOUCHER REGISTER - dated August 3, 1999 in the amount
of $656,137.61. MPT/O'Connor abstained from voting on the following items
which related to the Lanterman Forensic Expansion Project: Check in the
amount of $184 to Fred Encinas; Invoice #101656 in the amount of
$2,292.05; Invoice#XRS69032 in the amount of $50,000.
6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT - for June,
1999.
6.7 AWARDED CONTRACT FOR ECONOMIC ANALYSIS FOR THE
PROPOSED COMMUNITY/CIVIC CENTER - to Economic Research
Associates (E.R.A.) for a fixed fee amount of $27,720, plus a contingency of
$5,000 for support architectural services, for a total authorization of $32,720.
6.8 AWARDED CONTRACT FOR DESIGN OF PANTERA BALLFIELD
LIGHTING - to Hirsch & Assoc., in the amount of $18,890, plus a
contingency of $500 for a total not to exceed amount of $19,390.
6.9 ADOPTED RESOLUTION NO. 99-64: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND
SPECIFICATIONS FOR GOLDEN SPRINGS DRIVE AND LEMON AVENUE
STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT -
and authorized and directed the City Clerk to advertise to receive bids.
AUGUST 3, 1999 PAGE 7 CITY COUNCIL
6.10 BREA CANYON SIGNAL -
a) AWARDED CONSTRUCTION CONTRACT FOR THE TRAFFIC
SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA
CANYON ROAD/DIAMOND CREST LANE, BREA CANYON
ROAD/GLENBROOK DRIVE/DIAMOND CREST LANE, BREA CANYON
ROAD/GLENBROOK DRIVE, AND BREA CANYON ROAD/GOLDEN
SPRINGS DRIVE - to L.A. Signal for the Traffic Signal Improvement Project
at the intersections of Brea Canyon Rd./Diamond Crest Ln., Brea Canyon
Rd./Glenbrook Dr., and Brea Canyon Rd./Golden Springs Dr. in an amount
not to exceed $227,605. Further, authorized a contingency amount of
$15,000 for project change orders, to be approved by the City Manager, for
a total authorization amount of $242,605.
b) AWARDED CONTRACT FOR THE TRAFFIC SIGNAL
IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON
ROAD/DIAMOND CREST LANE, BREA CANYON ROAD/GLENBROOK
DRIVE, AND BREA CANYON ROAD/GOLDEN SPRINGS DRIVE
PROFESSIONAL INSPECTION SERVICES - to Warren Siecke for
Professional Inspection Services for the Traffic Signal Improvement Project
at the Intersections of Brea Canyon Rd./Diamond Crest Ln., Brea Canyon
Rd./Glenbrook Dr., and Brea Canyon Rd./Golden Springs Dr., in an amount
not to exceed $25,824. Further, authorized a contingency amount of $5,00
for project change orders to be approved by the City Manager, for a total
authorization of $30,824.
6.13 SECOND READING OF ORDINANCE NO. 10(1999): AN ORDINANCE OF
THE CITY OF DIAMOND BAR AMENDING CHAPTER 18.108 OF TITLE 18
OF THE DIAMOND BAR MUNICIPAL CODE ADOPTING AMENDMENTS
TO UPDATE THE MINIMUM NATIONAL FLOOD INSURANCE PROGRAM
REQUIREMENT FOR FLOODPLAIN MANAGEMENT - approved Second
Reading by title only, waived full reading and adopted Ordinance No.
10(1999) to update the Minimum National Flood Insurance Program
Requirements for Floodplain Management.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.6 AWARD OF CONTRACT FOR SKATEBOARD PARK DESIGN - Council
appropriated $200,000 from the sale of Proposition A (Transportation) funds in the
99/2000 FY Budget for design and construction of a skateboard park. Staff
released an R.F.P. and received one responsive proposal, from Purkiss Rose - RSI.
Purkiss-Rose successfully designed over 50 skateboard parks throughout the
nation, including local ones in Claremont, Rancho Cucamonga and San Dimas.
Staff recommends that the contract for the design of the Skateboard Park be
awarded to Purkiss Rose - RSI.
AUGUST 3, 1999 PAGE 8 CITY COUNCIL
In response to C/Herrera, CM/Belanger stated that no location had been
determined.
Grace MacBride supported the concept of the skateboard park construction to
provide a safe location for youth.
Sue Sisk said the Sheriffs Department is responsible for enforcement of helmet law
for bicyclists. She encouraged Council to strictly enforce helmet laws for
skateboarders.
Fred Encinas supported construction of a skateboard park. He asked Council to
consider the type of skateboard park that is located in Northern California - one
large park with small portable satellites. He objected to the use of Brea employees
to operate the facility and encouraged the City to establish its own parks &
recreation department and hire D. B. residents for the part-time jobs.
Clyde Hennessee supported a skateboard park.
C/Herrera moved, C/Huff seconded, to award a contract for the design of a
skateboard park (s) to Purkiss Rose -RSI in an amount not to exceed $20,500, plus
a contingency of $2,000 for reimbursables and potential additional services that
may be necessary included topographic survey and geotechnical study. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.11 AWARD OF CONTRACT FOR THE GEOTECHNICAL WORK NECESSARY TO
REPAIR TWO LANDSLIDES IN SYCAMORE CANYON PARK - Two landslides in
the natural area of Sycamore Canyon Park are in need of repair. A geotechnical
consultant is necessary to do the testing and design work required to develop plans
and specifications for this repair. Council appropriated $30,000 in the 99/2000 FY
Budget to complete the testing, design and repair work. Staff released an R.F.P.
to obtain a consultant and there were 5 responses_ Staff has completed a thorough
review of each proposal and has determined that Converse Consultants is the best
firm to complete the services requested in the R.F.P.
Martha Bruske asked for a public education program on drainage.
C/Ansari moved, C/Herrera seconded, to award a contract to Converse Consultants
in the amount of $25,300 plus a contingency of $2,500 for a total not -to -exceed
amount of $27,800. Motion carried by the following Roll Call vote:
AUGUST 3, 1999 PAGE 9 CITY COUNCIL
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.12 CONSIDERATION OF ARTICLES OF INCORPORATION AND BY-LAWS FOR THE
PROPOSED DIAMOND BAR COMMUNITY FOUNDATION - The Parks Master
Plan, adopted by Council in March, 1998, recommended establishment of a
501(c)(3) non-profit foundation to assist in raising funds to implement the goals
stated in the Plan. The City Attorney developed Articles of Incorporation and By-
laws with prior input from the Parks & Recreation Commission. Council reviewed
the draft documents and provided input at its Study Session on July 6, 1999. The
City Attorney has amended these documents.
CM/Belanger confirmed to MPT/O'Connor that the name of the Foundation
throughout the document will be "The Diamond Bar Community Foundation."
MPT/O'Connor requested that on Page 2 of the Bylaws, the following language be
added to (d) Dissolution.: "...within the City of Diamond Bar." The Council
concurred.
MPT/O'Connor suggested that a standard form be developed similar to the form
used for the WCCA for review of potential board members.
CA/Jenkins recommended that Paragraph (c) (ii) c.. Notice Contents. on Page 9
be revised to read as follows: 'The notice shall state the time of the meeting, and
the place if the place is other than the principal office of the Corporation, and the
business to be conducted." and that "It need not specify the purpose of the
meeting." be deleted.
Following discussion, MPT/O'Connor moved, C/Ansari seconded, to approve the
Articles of Incorporation and By-laws, as amended, direct the City Attorney to file
the appropriate documents to establish the Diamond Bar Community Foundation,
and announce openings for Board of Director appointments for said Foundation.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
7. PUBLIC HEARINGS:
7.1 TENTATIVE PARCEL MAP NO. 23382, CONDITIONAL USE PERMIT NO.
92-1 AND OAK TREE PERMIT NO. 95-2 FOR PROPERTY LOCATED IN
THE 3000 BLOCK OF STEEPLECHASE LANE (DOLEZAL) —
AUGUST 3, 1999 PAGE 10 CITY COUNCIL
DCM/DeStefano reported that Mr. Warren Dolezal is the owner of a 2.55
acre site located in the 3000 block of Steeplechase Lane. In June, 1995, the
City approved Tentative Parcel Map No. 23382, Conditional Use Permit No.
92-1, and Oak Tree Permit No. 95-2 for purposes of retaining the existing
oak tree subdividing the property into four lots. In September 1998, Council
denied a request to extend land use approvals and remove the oak tree. Mr.
Dolezal filed an action in Superior Court to overturn the City denial. The City
and Mr. Dolezal agreed to settle the dispute in April 1999. Mr. Dolezal has
filed for an extension of time, reducing the project parcel map from four to
three lots, and preserving the existing oak tree. On July 27, 1999, the
Planning Commission recommended approval of the requested extension of
time, lots reduction and tree preservation.
C/Herrera asked what access was originally proposed for the project.
DCM/DeStefano responded that the original project approval of four lots
included access from Steeplechase Lane from the private side of the project.
The access issue has been resolved through "The Country Estates"
Homeowners Association and with the current three lot proposal, access
remains from Steeplechase Lane through 'The Country Estates." No access
is permitted via Hawkwood Rd. The JCC Project at the terminus of
Hawkwood Rd will create an emergency -only gate.
In response to C/Huff, DCM/DeStefano stated that the project contains lots
that are less than the one -acre minimums required by "The Country Estates."
However, the project is not technically a part of "The Country Estates."
In response to C/Ansari, DCM/DeStefano indicated that project approval
contains a series of conditions and mitigation measures that call out
extensive observation by appropriately certified persons to monitor
preservation of the oak tree.
M/Chang declared the Public Hearing open.
Warren Dolezal, property owner, stated that through extensive planning and
work with staff, the proper conclusions have been reached, as requested by
Council, to reduce the project to three lots and save the oak tree which is
special to him, also. He asked for Council's approval subject to the same
Resolution No. 99-18 approved by the Planning Commission and
recommended to Council.
Martha Bruske complained about removal of oak trees by other developers.
Dr. Lawrence Rhodes said that oak trees will not survive if leaves are raked
from beneath them. It is absolutely essential that the leaves recompose
because of the way the tree works. He believed that this was a good project
AUGUST 3, 1999 PAGE 11 CITY COUNCIL
for the City.
C/Ansari moved, C/Herrera seconded, to direct staff to prepare a resolution
of approval for Tentative Parcel Map No. 23382, Conditional Use Permit No.
92-1 and Oak Tree Permit No. 95-2 for property located in the 3000 block of
Steeplechase Lane (Dolezal). Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8. OLD BUSINESS:
8.1 DISCUSSION OF STATUS OF LANTERMAN:
MPT/O'Connor recused herself and left the dais.
a) Final Report on Lanterman Developmental Task Force presented by
Chairperson Sue Sisk.
Fred Encinas read from a July 24, 1999 Tribune article. He believed
that Governor Davis has ignored the citizens' efforts to stop the
expansion project. He invited Council Members to attend the
Advisory Committee Car Rally at 10:00 a.m. on Saturday, August 14.
He thanked the City for obtaining opposition support from 40
surrounding cities.
Dr. Lawrence Rhodes said he would have no problem with Lanterman
expanding its current population; however, he would be opposed to
change in the facility from a severe mentally disabled facility to a
prison.
Martha Bruske said she thought that the task force had to be chaired
by a Council Member and wondered how much support the City gave
toward helping Sue Sisk prepare the report. She felt that the report
should have included a list of expenses. She expressed concern that
the task force has now been changed to an advisory committee and
that there has been no change in the charge of the group. She will
be glad when this matter is concluded because she believed it is a
win/lose situation and the City should have tried harder for a win/win
situation_
Jack Gutowski respected the work of the Task Force. He pointed out
that the project was acted upon during the tenure of Governor Wilson.
He believed more people would be opposed to the project if the
matter did not seem to be so anti one particular political group.
AUGUST 3, 1999 PAGE 12 CITY COUNCIL
Sue Sisk stated that the task force was not attempting to pose a
danger to any other communities by way of its recommendations.
The recommendations for the San Gabriel Valley included honor
ranches that have already been established and were closed down
due to the lack of funding. Three members of the task force prepared
the report. She thanked staff and Council Members Herrera and Huff
for their support of the task force.
b) Status of Legal and Legislative Activities regarding the Lanterman
Development Center Forensic Expansion Project. Report by
C/Herrera, M/Chang and CM/Belanger.
Darla Farrell urged the Council not to forget about the severe
behavioral patients, which is a greater concern to residents than the
forensic patients.
In response to C/Herrera, CA/Jenkins stated that the discrimination charge
against D.B. is based upon the imposition of two conditions by Council on
the proposed contract for weed and litter abatement with Lanterman
concerning the wearing of uniforms and the exclusion of forensic and severe
behavioral patients from that program. The charges are that those
conditions violate state and federal laws, which prohibit discrimination
against the disabled.
MPT/O'Connor returned to the dais.
8.2 FIRST READING OF ORDINANCE NO. 09(1999): AN ORDINANCE
RESTRICTING PARKING WITHIN DIAMOND BAR PREFERENTIAL
PARKING DISTRICT NO. 2 AND AMENDING THE DIAMOND BAR
MUNICIPAL CODE ACCORDINGLY - Council reviewed the parking situation
on Fallow Field Dr. and Pasco Ct. At the July 6, 1999 meeting, Council
amended Preferential Parking District No. 2 Ordinance creating "No Parking
Any Time, Except by Permit" from 3200 Fallow Field Dr. to Malad Ct.
including all of Pasco Ct., for residential parking. In addition, Council created
10 employee -parking permits for First Mortgage Corporation (FMC); on the
east and west side of Fallow Field Dr., adjacent to the FMC building.
However, after review of the Ordinance, the "No Parking Any Time, Except
by Permit" would create a burden on the residents when there is not a
problem on weekends and weeknights. The creation of "No Parking Any
Time" would mandate that the residents obtain permits for any parking on
the streets. Therefore, the First Reading of Ordinance No. 9(1999) is being
amended to read "No Parking 8:00 a.m. to 5:00 p.m., Monday Through
Saturday."
Martha Bruske said the Council should have a philosophy of no commercial
parking on residential streets.
AUGUST 3, 1999 PAGE 13 CITY COUNCIL
M/Chang moved, C/Huff seconded, to add signs in front of First Mortgage
Corporation on both sides of Fallow Field Dr. indicating "No Parking 8:00
a.m. to 5:00 p.m., Monday Through Saturday," and the rest of the signs shall
read: "No Parking 8:00 a.m. to 5:00 p.m., Monday Through Friday,"
introduce first reading, waive full reading of Ordinance No. 09(1999)
restricting parking within D.B. Preferential Parking District No. 2 and
amending the D.B. Municipal Code accordingly. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, M/Chang
NOES: COUNCIL MEMBERS - MPT/O'Connor
ABSENT: COUNCIL MEMBERS - None
MPT/O'Connor stated her reason for voting "No" on this matter is a result of her
objection to allow commercial business parking on residential streets.
8.3 CONSIDERATION OF STREET TREE PROGRAM
a) Median Tree Planting - to plant 543 trees on landscaped medians on
D.B. Blvd. and Grand Ave. at a cost of $95,025. Funds are available in
L.L.M.D. #38.
b) Species Replacement Program - to replace Canary Island Pines,
Brisbane Box and Jacaranda trees along the major arterials because of the
damage these trees do to the hardscape. Canary Island Pines will be
removed and replaced during a 15 -year phased program. A variety of
flowering trees will be used as replacements. Brisbane Box will be replaced
through attrition and Tristania Laurina and Jacaranda trees will be replaced
through attrition with Chinese Fringe. Trees that will be planted will all be
sized as 24" box. Average annual cost for the phased 15 -year plan will be
approximately $10,000. First year cost will include removal of raised tree
well covers, removal of up to 30 hazardous trees and planting replacement
trees. Total first year cost is expected to be $20,325.
C/Huff moved, C/Herrera seconded, to continue the matter until the minutes
from the Study Session are more complete to determine whether all Council
questions have been addressed. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.3 CONSIDERATION OF VERTICAL HOLIDAY BANNERS - Council considered
installation of holiday banners to create a festive atmosphere for the
AUGUST 3, 1999 PAGE 14 CITY COUNCIL
community during the holiday season. Options being considered include: �
Posting banners adjacent to shopping centers with financial support from the
shopping centers - 308 banners; 2) Posting banners along the full length of
D.B. Blvd. - 366 banners; 3) Posting banners adjacent to shopping centers
and along the full length of D.B. Blvd. - 500 banners. The City is working
with the Chamber of Commerce to determine the interest of shopping
centers to participate in this program. Cost of each banner is approximately
$220 for material, printing, posting hardware and brackets, posting, removal,
storage and cleaning of banners.
Clyde Hennessee suggested that either 15 or 20 banners be placed
strategically throughout the City. He did not believe that an excessive
number of banners would be necessary.
C/Herrera moved, MPT/O'Connor seconded, to post up to 308 holiday
banners adjacent to the shopping centers with the cost for purchasing and
posting the banners evenly split between the City and the adjacent shopping
center, with banners posted only where shopping centers agree to provide
such financial support. Further, authorized the use of up to $33,900 in funds
from the General Fund, or, if found to be eligible, Redevelopment Agency.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.5 CONSIDERATION OF PROPOSED MILLENNIUM EVE CELEBRATION -
The coming of the new millenium has sparked an interest in the community
for a City -sponsored celebration on December 31, 1999. Staff has
developed a concept of having an event at the intersection of Grand Ave.
and D.B. Blvd. Included in the event will be fireworks, entertainment, food,
attractions, and the markings for a general good time. Involvement from the
local shopping centers and businesses at the intersection will be sought and
residents in areas that may be disrupted will be notified. The total cost for
this event will not exceed $106,500 and these funds could be made available
by selling $150,000 of Proposition A Transportation reserves. Many
residents will be seeking close -to -home opportunities to celebrate the new
millenium and the chance for the City to conduct this event is a once-in-a-
lifetime opportunity.
C/Ansari suggested corporate co-sponsorship of the event. She said she
received positive feedback from community members.
MPT/O'Connor said that she also received positive comments from
residents.
AUGUST 3, 1999 PAGE 15 CITY COUNCIL
C/Herrera supported the idea of honoring this special event.
In response to C/Huff, CSD/Rose stated that the report is based upon
commitment of funds to support the event. Staff has made no effort to get
sponsorship to this point. It is intended as part of the process. However,
until staff gets out into the marketplace, no commitments can be made.
C/Huff suggested that if corporate sponsorships reach a certain benchmark,
the event will proceed and if the benchmark is not reached, the event will not
take place. He asked how the City will handle the question of alcohol.
CSD/Rose stated that no alcoholic beverage is contemplated to be sold or
served within the fenced area.
Martha Bruske expressed opposition to the event and the expenditure of City
funds. She shared C/Huffs concerns about drinking.
Clyde Hennessee supported the idea.
Jack Gutowski opposed the idea. Spending $106,000 of taxpayer money in
this manner is irresponsible.
C/Herrera moved, C/Ansari seconded, to approve the proposed community
millenium eve celebration in an amount not to exceed $106,500 and direct
staff to offer for sale to the highest bidder, $150,000 of Proposition A
Transportation reserves to fund the event and establish a subcommittee to
plan, obtain financial support for, obtain sponsorships for and conduct the
event. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, MPT/O'Connor
NOES: COUNCIL MEMBERS - Huff, M/Chang
ABSENT: COUNCIL MEMBERS - None
C/Herrera moved, MPT/O'Connor seconded, to appoint MPT/O'Connor and
C/Ansari to serve as members of the Millenium Eve Celebration
subcommittee. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. NEW BUSINESS: None
RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the City
Council Meeting to the Redevelopment Agency at 11:17 p.m.
AUGUST 3, 1999 PAGE 16 CITY COUNCIL
RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council
meeting at 11:24 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS: C/Huff
asked staff to clarify the policy for placing items on the agenda. He was
disappointed that the Lanterman contract was not placed on tonight's agenda as a
result of his request. He asked for an update on the status of the City's website. He
spoke about attending an Arciero project homeowners meeting. The Four Comers
Commission is receiving data on options and variables and it appears that the
SR57/60 interchange is key to the area. The Commission would like to hold a study
session and invite Parsons-Brinckerhoff to make a presentation regarding this
matter.
C/Ansari asked the Council to reconsider bringing the Parks & Recreation program
in-house. She recommended a subcommittee be formed to consider water issues
and communicate with the water board. Allstate is hiring at this time in Brea. And
stated that they would hold a job fair and try to hire people from D.B. She would
like the City to talk with Allstate regarding this issue. She congratulated Diamond
Bar High School for obtaining a digital grant for $850,000.
C/Herrera stated that the Lanterman Advisory Committee will next meet at 7:00 P.M.
on September 20. She stated that the Council studied the issue of bringing the
Parks & Recreation program in-house and concluded that if D.B. conducted the
program, it would cost more because additional personnel would have to be hired
and equipment would need to be purchased and that it was more cost effective to
continue with the Brea contract. She congratulated Captain Arthur Herrera on his
promotion to Commander of the Detective Division.
MPT/O'Connor believed it was the intent of VolunTeen and other recreation
programs to hire D.B. residents first. Different subcommittee meetings she
attended during the past two weeks included the 11 th Anniversary Celebration
Committee, Finance Committee, and Code Enforcement Subcommittee. All Council
Members attended a meeting the previous evening with Supervisor Don Knabe
during which issues of mutual interest were discussed. She asked that any
residents who placed bulky items in front of their house by the mandatory 6:30 a.m.
deadline that were not picked up to please call her at City Hall.
M/Chang said that in addition to subcommittee meetings previously mentioned, he
and ACM/Fritzal attended a JPIA Board meeting. A letter was sent to Supervisor
Knabe asking for his help in getting permission for D.B. to use the D.B. Golf Course
parking lot and clubhouse for a possible community/civic center site. He
announced that one of his rental properties burned and that his tenant lost most of
her personal goods. He reminded people to be sure that they have their real and
personal property adequately insured.
AUGUST 3, 1999 PAGE 17 CITY COUNCIL
11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned
the meeting at 11:45 p.m.
ATTEST:
Mayor
LYNDA BURGESS, City Clerk
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JULY 13, 1999
CALL TO ORDER:
Chairman Tye called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management
Auditorium, 21865 East Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Kuo.
ROLL CALL:
Present: Chairman Steve Tye, Vice Chairman Steve Nelson„and Commissioners George Kuo,
and Joe Ruzicka.
Commissioner Joe McManus was excused from the meeting.
Also Present: James DeStefano, Deputy City Manager, and Stella Marquez, Administrative
Secretary.
MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
APPROVAL OF AGENDA: As presented.
CONSENT CALENDAR:
Minutes of June 22, 1999.
C/Ruzicka moved, C/Kuo seconded, to approve the minutes of June 22, 1999, as presented.
Motion carried 4-0 with C/McManus being absent.
OLD BUSINESS: None
NE«' BUSINESS: None
CONTINUED PUBLIC HEARING:
1. Tentative Parcel Map No. 23382, Conditional Use Permit No. 92-1, and Oak Tree Permit No.
95-2 is a request for a one year extension of time for the referenced permits and a reduction of lots
from four to three. (Continued from June 22, 1999.)
PROJECT ADDRESS: 3000 Block of Steeplechase Lane
between Hawk -wood Road and Wagon Train Lane
Diamond Bar, CA 91765
JULY 13, 1999
PROPERTY OWNER/
APPLICANT:
PAGE 2
Warren Dolezal
4251 S. Higuera Street
San Luis Obispo, CA 93401
DCM/DeStefano presented staffs report. Staff recommends that the Planning Commission re -open
the public heating, receive public testimony, discuss the proposal, and continue the public hearing
to July 27, 1999.
Chair/Tye re -opened the Public Hearing.
There was no one present who wished to speak on this item.
C/Ruzicka moved, VC/Nelson seconded, to continue the Public Hearing to July 27, 1999. Motion
carried by the following Roll Call vote:
AYES: COMMISSIONERS: Kuo, Ruzicka, VC/Nelson, Chair/Tye
NOES. COMMISSIONERS: None
ABSENT: COMMISSIONERS: McManus
PLANNING COMMISSION COMMENTS: None
INFORMATIONAL ITEMS: CM/DeStefano stated that at its July 6, 1999, meeting, the City
Council established a Code Enforcement Subcommittee with Mayor Chang and Mayor Pro Tem O'Connor
serving. The Subcommittee will present its recommendations to the City Council in about three months.
SCHEDULE OF FUTURE EVENTS:
As listed in the agenda.
ADJOURNMENT:
There being no further business to come before the Planning Commission, Chair/Tye adjourned the meeting
at 7.11 p.m, in memory of Steve Tamaya.
Attest
C
Steve ye
Chairman
Respectfully Submitted,
James DeStefano
Deputy City Manager
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem O'Connor and Councilmember Herrera
FROM: Linda G. Magnuson inance Director
SUBJECT: Voucher Register, August 17, 1999
DATE: August 10, 1999
Attached is the Voucher Register dated August 17, 1999. As
requested, the Finance Department is submitting the voucher
register for the Finance Committee's review and approval prior to
its entry on the Consent Calendar.
The checks will be produced after any recommendations and the final
approval is received.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REG]STER APPROVAL
The attached listing of vouchers dated August 17` 1999 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND
DESCRIPTION
PREPAID
VOUCHERS
TOTAL
001
GENERAL FUND
102,909.36
181,072.67
283,982.03
010
LIBRARY SERVICES
250.00
.00
250.00
0l1
COM ORGANIZATION
SUPPORT
.00
1,000.00
1,000.00
112
PROP A - TRANSIT
FUND
'00
354,010.15
354,010.15
115
INTEGRATED WASTE
MGT FUND
.00
5,330.79
5,330.79
118
AIR QLTY IMPR FD
(A82766)
23,115.0O
208.37
23,323.37
126
CITIZENS OPT -PUBLIC
SFTY
.00
1,567.16
1,567.16
138
LA -AD #38 FUND
'00
12,762.42
12,762.42
139
LLAD #39 FUND
.00
8,632.75
8,632.75
250
CAPITAL IMPROV/PROJ
FUND
.00
297,544.00
297,544.00
REPORT FOR ALL FUNDS
126,274.36
862,128.31
988,402.67
APPROVED BY. '
Finance Director
Aer r'-, e--r--)c --e C —Ii --e—1 a n g e r
City Manager
Deborah H. O'Connor
Mayor Pro Tem
Carol Herrera
Councilmember
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE: 1
DUE THRU: 08/17/1999
FUND/SECT-ACCT-PROJECT-ACCT
PO t
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
AIRTOUCH CELLULAR
0014440-42125--
LA4589428 WIRELSS SVCS-EM1ER PREP
71.87
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
71.87
TOTAL DUE VENDOR
71.87
AJAX SIGN GRAPHICS INC
0014090-41200--
8918 .
2383 EMPLYEE NAMEPLATES
61.93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
61.93
TOTAL DUE VENDOR
61.93
AMERICAN MINI STORAGE
0014090-42140--
8483
ANL -STORAGE RNT-#112C
857.00 08/17/1999 35502
TOTAL PREPAIDS
857.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
857.00
CARLOS AMDRES
001-34780--
31569 RECREATION REFUND
20,00
TOTAL PREPAIDS
,40
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
APPLEONE EMPLOYMENT SERVICES
0015210-44000--
8955
3655871 TEMP SVCS - 7/24/99 -CMO
480.00
0015210-44000--
8955
2652183 TEMP SVCS -7/17/99 -CMO
84.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS,4,0b
TOTAL DUE VENDOR
564.00
AT&T
00li090-42115
LNG DIST.-PHONE CHARGES
91.47
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
91.47
TOTAL DUE VENDOR
91.47
AT&T WIRELESS
0014415-42125--
CELL CHRGS-VLTR PTRL
57.89
0014440-42125--
20083945 CELL CHRGS-EMER PREP
6.19
1264411-42125--
CELL CHRGS-SHERIFF
0014010-42125--127.16
CELL CHRGS-CITY CNCL
27.26
0014030-42125--
CELL CHRGS-CITY MGR
183.47
00140 -0 -4213 --
ELL CHRGS-GENERAL
45.16
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
447.13
TOTAL DUE VENDOR
447.13
ATHENS SERVICES
0015510-45501--
8"80
JUNE 99 ST SWPNG SVCS - JUNE 99
9,830.76
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
9,830.76
TOTAL DUE VENDOR
9,830.76
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE: 2
DUE THRU: 08/17/1999
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO INVOICE DESCRIPTION AMOUNT
DATE CHECK:
LADY ANN BALLECER
50025 REND SCRTY DEP-MAPLE HLL
50.00
001-23002--
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
SHAHIN BEHDIN
49837 REFND-SR EXCURSION
15.00
001-34730--
TOTAL PREPAIDS.00
TOTAL VOUCHERS
15.00
TOTAL DUE VENDOR
15.00
BEST LIGHTING
E11875 PROF.SVCS-REMVL BANNER
55.00
0015310-42210--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
55.00
TOTAL DUE VENDOR
55.00
BFI
0015350-45305--
877319/86729 EQ.RNTL - CONCERT 7/7
162.38
0015350-45305--
877319/86729 ED.RNTL - CONCERT 7/14
162.338
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
324.76
TOTAL DUE VENDOR
324.76
BILL'S LOCK AND SAFE
0015310-41200--
145970 DUP.KEYS-PARKS
77.58
0015310-41200--
146074 DUP.KEYS-PARKS
32.33
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
109.91
TOTAL DUE VENDOR
109.91
CITY OF BREA
0015350-41200--
7917A 3645000002 REC.PRGM SPPLS-FY98/99
9,449.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,449.44
TOTAL DUE VENDOR
9,449.44
AURORA BUENO
001-=4760--
32930 RECREATION REFUND
178.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
178.00
TOTAL DUE VENDOR
178.00
CLAUDIA BUENO
001-34760--
32810 RECREATION REFUND
104.00
001-3;4780--
32370 RECREATION REFUND
1.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
105.00
TOTAL DUE VENDOR
105.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45 VOUCHER REGISTER PAGE: 3
DUE THRU: 08/17/1999
PREPAID
FUNDISECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
ROSALINDA CAYMAN
001-34780-- 32750 RECREATION REFUND 45.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 45.00
TOTAL DUE VENDOR 45.00
CERTIFIED TRANSPORTATION
1125360-45310-- 8931 0134242 TRNSPRTATN-DAY CAMP EXCRS 211.05
1125360-45310-- 8931 0136076 TRNSPRTTN-DAY CAMP EXCRS 211.05
TOTAL PREPAIDS .00
TOTAL VOUCHERS 422.10
TOTAL DUE VENDOR 422.10
CHARLES ABBOTT ASSOCIATES INC
001-23012--
PROF.SVCS - EN 96-151
127.50
0015510-45522--
8964
049-502
RGHT-OF-WAY-7/4-10
988.08
0015510-45227--
8333
228
PROF.SVCS-INSPCTN TI12203
127.50
0015510-45502--
890.2
049-502
ROAD MAINT-7/4-10
4,970.72
0015510-45506--
8963
049-502
MRKNG & SIGNING -7/4-10
289.50
0015510-45506--
8963
049-501
MRKNG & SONING-7/1-3
322.00
0015510-45506--
8963
049-0461
MRKNG & SGNING-JUNE
650.00
0015510-45502--
$962
049-501
PROF.SVCS-RD MAINT 7/1-3
15,564.33
001-23012--
PROF.SVCS - EN 96-151
127.50
001-23012--
PROF.SVCS - EN 96-151
127.50
001-23012--
PROF.SVCS - EN 96-151
127.50
001-23012--
238/39/40
PROF.SVCS-EN 96-151
127.50
001-23012--
PROF.SVCS - EN 96-151
127.50
001-23012--
2.8/39/40
PROF.SVCS-EN 96-151
127.50
001-23012--
PROF.SVCS - EN 96-151
127.50
001-2:3012--
PROF.SVCS - EN 96-151
127.50
0015510-45227--
8549
237
PROF.SVCS-GRANDING INSP
$83.13
0015510-45227--
8549
2 6
PROF.SVCS-GRADING INSP
351.49
0015510-45506--
8963
049-503
MRKNG !. SIGNING -7/11-7117
1,023.28
0015510-45522--
8964
049-503
RIGHT-OF-WAY -7/11-7/17
302.47
0015510-45502--
C8766
049-460
RD MAINT-G/S DRANGE IMPP,V
10,595.60
0015510-45506--
049-462
MRKNG & SIGNING - MAY
1,563.82
0015510-45506--
8963
049-504
MRKNG t SIGNING - JULY
596.00
0015510-455x;6--
8710
049-450
MRKNG t SGNING-APRIL
2,565.55
001-23012--
233/39/40
PROF.SVCS-EN 96-151
127.50
015510-45502--.$962
049-504
ROAD MAINT-JULY
5,752.40
8964
049-504
RIGHT-OF-WAY - JULY
2,381.40
0015510-45502--
3962
i?49-503
RD MAINT - 7/11-7/17
4,906.38
TOTAL PREPAID5
.00
TOTAL VOUCHERS
55,608.65
TOTAL DUE VEND -OF.
55,608.65
CHIPO HILLS FORD
0014030-42200--
212608
REPAIR WINDOW -TAURUS
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
PAGE: 4
PREPAID
AMOUNT DATE CHECK
60.00
.00
60.00
60.00
30<), 000.00
.00
300,000.00
300,000.00
62.85
.00
62.85
62.85
5,867.00
.00
5,867.00
5,867.00
126.65
116.10
184.03
.00
426.78
426.78
362.45
.00
362.45
362.45
1,468.12 0''8/17/1999 35518
1.468.12
.00
1,468.12
80.00
240.00
240.00
60.00
.00
8.20.00
620.00
CITY OF DIAMOND BAR
RUN DATE; 08/12/1999 09 07:45
VOUCHER REGISTER
DUE THRU: 08/17/1999
FUND/SECT-ACCT-PRO&CT-ACCT
PO #
INVOICE DESCRIPTION
FALLON CHUONG
001-34780--
32277 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOLDERS
TOTAL DUE VENDOR
CITY OF SANTO CLARITA
1124090-47230--
EXHNG PROP A FUNDS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
COFFEESMITH COMPANY
0014090-4235--
8876
4788 COFFEE SUPPLIES
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
CONRAD & ASSOCIATES
0014050-44010--
3578
99-5203 PROF.SVCS-AUDITING
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DAY & NITE COPY CENTER
0015.350-45305--
294261128944 PROGRAM -CONCERTS IN PARK.
2`05215-46420-13898-46420
29426/28544 OUESTNNR-CIVIC CENTER
0014090-42110--
9020
PROGMS-CLBRTN LIFE S.TMYA
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DEKRA-LITE
0015:350-45305--
99034 ADDTL HRDW - BANNERS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DELTA DENTAL
001-21104--
AUG AUG DENTAL PREMIUMS
TDTAL PREPAIDS
TOTAL VOUCHER'S
TOTAL DUE VENDOR
CAROL DENNIS
0014040-44000--
9005
LAC0722 PROF. SVCS -LANTERMAN
0014040-44000--
9005
DBC20706 PROF.SVCS-CC,RDA 7/6
0014040-44:100--
9005
DBCC0720 PROF.SVCS-CNCL MTG 7/20
0015553-44000--
9005
T&T 0708 PROF.SVCS-T/T MTG 7/8
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PAGE: 4
PREPAID
AMOUNT DATE CHECK
60.00
.00
60.00
60.00
30<), 000.00
.00
300,000.00
300,000.00
62.85
.00
62.85
62.85
5,867.00
.00
5,867.00
5,867.00
126.65
116.10
184.03
.00
426.78
426.78
362.45
.00
362.45
362.45
1,468.12 0''8/17/1999 35518
1.468.12
.00
1,468.12
80.00
240.00
240.00
60.00
.00
8.20.00
620.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
Pte: 5
DUE THRU: 08/17/1999
PREPAID
FUNDISECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DEPARTMENT OF TRANSPORTATION
0015510-45507--
7945
150138 SGNAL b. LGHTNG-6/9`,)
816.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
818.75
TOTAL DUE VENDOR
818.75
DESIGNS
0014415-41200--
8699
EMBRDRED HATS-VLNTR PTRL
04.00 08/17/1999 355101
TOTAL PREPAIDS
84.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
84,00
DIAMOND BAR FLORIST
0014090-42325--
38892 FLORAL ARRGMNTS-S TAMAYA
687.39
TOTAL PPEPAIDS
.00
TOTAL VOUCHERS
687.39
TOTAL DUE VENDOR
687.39
DIAMOND BAR IMPROVEMENT ASSOCIATION
1155515-42115--
2703 SLD PISTE MTG-7/10,24
440.00
0014090-42115--
9011
2703 ADVRTNG - CONCERTS IN PK
440.00
TOTAL PREPAIDS
,Q0
TOTAL VOUCHERS
880.00
TOTAL DUE VENDOR
880,00
DIAMOND BAR MOBIL
0015310-42310--
JUL-99 FUEL -COMMUNITY SVCS
207.75
0015210-42310--
JUL-99 FUEL -COMM. DEV
16.50
TOTAL PREPAIDS
,04
TOTAL VOUCHERS
224,25
TOTAL DUE VENDOR
224,25
DIAMOND BAR POP WARNER
01;15350 -42353 --
CARNIVAL RIDE -B/D CELEB.
274.70
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
274.74
TOTAL DUE VENDOR
274,70
DIAMOND PHOTO
0014095-42112--
8929
271661 PHOTO DEV. SVCS
28.12
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
28.12
TOTAL DUE VENDOR
28.12
DP,'ERSIFIED PARATRANSIT INC
1125553-45529--
9077
7/28/99 DIAL A RIDE - 7,11-7/15
10,820.59
1125360-45310--
8857
SHTTLE SVCS -6/16,21.30
936.00
TOTAL PREPAIDS
,01
TOTAL VOUCHERS
11,756.59
TOTAL DUE VENDOR
11,756.59
CITY OF DIAMOND BAR07:45
RUN DATE: 08/12/1999 09:
VOUCHER REGISTER
PAGE: 6
DUE THRU: 08/17/1999
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
DOCUMENT IMAGING SERVICE CORP.
115098-46235--
901$
UPGRADE IMAGING SYSTEM
23,115.00 08/17/1999 35516
TOTAL PREPAIDS
23,115.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
23,115,00
DOGGIE WALK BAGS
0015310-42210--
C8853
7993770 REPLCMT BAGS - PARK
1., . no
39.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
139.00
TOTAL DUE VENDOR
139.00
FIRESTONE TIRE & SERVICE CENTER
001510-42200--
63009531 TIRE ROTATN-CODE ENF TRK
39,89
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
39.9.E
TOTAL DUE VENDOR
39.99
FOOD SYSTEMS INC.
0014090-42325--
8875
17225/17226 MTG SPPLS-CNCL,LNTRMN T/F
226,46
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
226.46
TOTAL DUE VENDOR
226.46
FOOTHILL TRANSIT 2CNE
1125553-45535--
1125553-45533--
8986
9861 FTHLL TRNST PASSES -JULY
5 051,20
181986
Q861 CITY SUBSIDY - JULY
1,125.76
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,176.96
TOTAL DUE VENDOR
6,176.96
GENTRY ZDROTHERS INC
2505514-46411-12098-46411
C8958
1 PROF.SVCS-CIP MEADWOLN RD
225,179.46
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
225,179.46
TOTAL DUE VENDOR
'25,179.46
GTE CALIFORNIA
0014090-42125--
0015322-42125--
EQUIP. REPAIR - MAIN LINE
144.44
014090-42125--
PH.SVCS-R REAGAN PK
44.24
0014095-42125--
PH.SVCS-GENERAL
9.19
i�O l40'�i.�-42125--
S8S7772489 PH.SVCS-ECON DVLP
40.45
0014040-41125--
ADD EXISTING LINE -FINANCE
110.00
1185+?98-421 --
9098600368, PH -SVCS -MODEM C/CLK
=33.35
0015316-42125--
PH.SVCS-CITY ON LINE
158,64
PH -SVCS -MAPLE HLL PK
42 .815
TOTAL PREPAIDS
.40
TOTAL VOUCHERS
583.19
TOTAL DUE VENDOR
583.19
ANN HAGMAIER
001-34780--
32645 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
70.00
TOTAL DUE VENDOR
70.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE: 7
DUE THRU: 08/17/1999
PREPAID
FUNDISECT-ACCT-PROJECT-ACCT
PO N
INVOICE DESCRIPTION AMOUNT
DATE CHECK
CAROL HERRERA
REIMB LEAG COIF -7/29,30
49.10
0014010-42330--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
49.10
TOTAL DUE VENDOR
49.10
HIGHPOINT
001409542111--
8921
66053 PREPRESS SVCS-COMM.NWSLTT
957.47
TOTAL PREPAID$
.00
TOTAL VOUCHERS
957.47
TOTAL DUE VENDOR
957.47
J. MICHAEL HULS
1155515-45500--
7822A
NPDESI4/6/99 WASTE MGT SVCS -JUNE
1,845.00
1155515-45500--
7822A
BG10/05-99 _ INT WASTE MGT SVCS -MAY
356.25
1155515-45500--
7822A
NPDESI0/05 INT WASTE MGT SVCS -MAY
141.50
1155515745500--
7622A
SW11/06-99 INT WASTE MGT SVCS -JUNE
1,198.75
1155515-45500--
7822A
BG10/06-99 INT WASTE MGT SVCS -JUNE
718.75
1155515-45500--
7822A
SW10/05-99 INT WASTE MGT SVCS -MAY
600.00
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
4,860.25
TOTAL DUE VENDOR.
4,860.25
ICMA RETIREMENT TRUST -457
AUG PP14/15 AUG CONTRIB-ALL DEPTS
12,147.07 08/17/1999 35514
001-21108--
001-21108--
AUG PP14/15 AUG PAYROLL DEDUCTIONS
2,904.00 08/17/1999 35514
0014030-40080--
AUG PF14/15 AUG CONTRACT CONTRIB
400.00 08/17/1999 35,514
TOTAL PREPAIDS
15,451.07
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
15,451.07
INLAND EMPIRE STAGES
1125360-45310--
8923
071799 TRANSPRTN - SR EXCURSION
371.00
0015350-45310--
89.3
071799 ADMSSNS - SR EXCURSION
1,520.00
TOTAL PREPAID5
•00
TOTAL VOUCHERS
1,891.00
TOTAL DUE VENDOR
1,891.00
INLAND VALLEY DAILY BULLETIN
0014%%% 42115--
8970
30508415 LEGAL AD - DOLEZAL
122.85
1185098-42115--
45504305 ADVERTISMNT-CMR
49.73
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
172.58
TOTAL DUE VENDOR
172.58
INLAND VALLEY HUMANE SOCIETY
0014431-45403--
8878
4250-0899 ANIMAL CNTRL SVCS -AUGUST
5,437.00
TOTAL. PREPAIDS
.00
TOTAL VOUCHERS
5,437.00
TOTAL DUE VENDOR
5,437.00
CITY OF DIAMOND BAR47:45
RUN DATE: 08/12/1999 09:
VOUCHER REGISTER
PAGE: 8
DUE THRU: 08,/17/1999
FUND/SECT-ACCT-PROJECT-ACCT
PO N
INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
IRPM-GATEWAY
0014090-42140--
8843
SEPT. LEASE STE 104/190-SEPT.
19,465.70
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
19,465.70
TOTAL DUE VENDOR
19,465.70
JDC INC
2505215-46420-06799-464:.70
C8868
1 CDBG PROD - HNDICP RAMP
66,485.59
TOTAL PREPAIDS
,40
TOTAL VOUCHERS
66,485.59
TOTAL DUE VENDOR
66,485.59
JOE A GONSALVES & SON
0014010-44000--
9007
LEGSLTV M - JULY, AUG.
6,000.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
6,000,00
TOTAL DUE VENDOR
6,000.00
VICTORIA KOROL
001-34780--
32318 RECREATION REFUND
24.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
24,00
TOTAL DUE VENDOR
24.00
LEAGUE OF CA CITIES
0014010-42325--
MEMBRSHP MTB-8/12
69.00 08/17/1999 35515
TOTAL PREPAIDS
69,00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
69.00
LEGO LAND
0015350-45310--
8864
D344226 DAY CAMP EXCURSION - 7/7
1,305.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,305.00
TOTAL DUE VENDOR
1,305.00
LEIGHTON & ASSOCIATES
001-11,03012"
LEI7721/7442 PROF.SVCS - EN 98-241
510.00
001-23012--
LEI7721/7442 PROF-SVCS - EN 98-231
222.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
732,5
TOTAL DUE VENDOR
732.50
LEWIS ENGRAVING INC
0014:90-42113--
9052
33868/79$/81 ENGRAVING TILES,BADGES
64.32
TOTAL PREPAIDS
.CK)
TOTAL VOUCHERS
64,32
TOTAL DUE VENDOR
64.32
LIVINGSTON & MATTESICH
0014020-44021--
8840
22083 LEC-%L SVCS-LANTERMAN JUNE
9,653.12
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
9,653.12
TOTAL DUE VENDOR
9,653.12
CITY OF DIAMOND BAF:
RUN DATE: 08/1211999 09:07:45
VOUCHER REGISTER
PAGE: 9
DUE THRU: 08/17/1999
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT DATE CHECK
LOS ANGELES COUNTY - MTA
1125553-45533--
8985
7990473 CITY SUBSIDY - JULY 99
438.00
1125553-45535--
8985
7990473 MTA PASSES - JULY 1999
789.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,227.00
TOTAL DUE VENDOR
1,227.00
LOS ANGELES COUNTY PUBLIC WORKS
0015510-45507--
8679
2346 SGNL MAINT-MAY,JUNE
6,072.29
0015510-45507--
8679
1506 RTN/EXTRARDNRY-MAY.JUNE
9,811.56
0015510-45530--
8655
7972 INDUSRIAL MST-JUNE
997.47
0015510-45507--
8679
7977 SGNAL TIMING-JUNE
178.96
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
17,060.28
TOTAL DUE VENDOR
17,060.28
NANCY LYONS
001-34760--
32948 RECREATION REFUND
75.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
75.00
TOTAL DUE VENDOR
75.00
JENNIFER MEDINA
001-34780--
32410 RECREATION REFUND
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
ANNA MERCADO
001-34780--
32323 RECREATION REFUND
90.00
TOTAL. PREPAIDS
.00
TOTAL VOUCHERS
90.00
TOTAL DUE VENDOR
90.00
METROLINK;
1125553-45533--
8984
109908 CITY SUBSIDY - JULY 99
6,811.30
1125553-45535--
8984
109908 METROLNK PASSES - JULY 99
27,245.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
34,056.50
TOTAL DUE VENDOR,
34,056.50
MICROAGE COMPUTERMART DIAMOND BAR
0114095-462'0--
8994
23921 COMP HRDWARE-PRINTER
990.49
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
990.49
TOTAL DUE VENDOR
990.49
MIRACLE RECREATION EQUIPMENT
0015316-42210--
480786 REPLCMT EQ.-MAPLE HILL PI;
188.94
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
188.94
TOTAL DUE VENDOR
188.94
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE: 10
DUE THW: 08/1711999
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
PREPAID
AMOUNT DATE CHECY.
NATIONAL LEAGUE OF CITIES
0014030-42330--
CONF.REG.-CM BELANGER
385.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
385.00
TOTAL DUE VENDOR
385.00
NATIONAL NOTARY ASSOCIATION
0014040-42340--
NOTARY CONF-9/15 SOMENZI
258.40 08/17/1999 35517
TOTAL PREPAIDS
258.40
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
258.40
NELSONICS
0015MI-45305--
11356 EQUIP RNT-CONCERT 6/30
175.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
175.00
TOTAL DUE VENDOR
175,00
OFFICE DEPOT
0015510-41200--
7666/OPEN SUPPLIES -PUBLIC WRKS
-22.73
0014095-4100--
7666/OPEN SUPPLIES -COMM & MRKTNG
25.90
0014090-41200--
7666/OPEN SUPPLIES -GENERAL
30.48
0015210-41200--
7666/0PEN SUPPLIES -PLANNING
26.59
0015210-41200--
7666/DPEN SUPPLIES -PLANNING
134.45
0015210-41200--
7666/0PEN SUPPLIES -PLANNING
177.83
0015210-41200--
7666/0PEN SUPPLIES -PLANNING
17.90
0015510-41200--
1666/OPEN SUPPLIES -PUBLIC WRKS
266.88
0015210-41200--
7666/0PEN SUPPLIES -PLANNING
17.61
0014090-41200--
7666/OPEN SUPPLIES -GENERAL
302.76
0014040-41200--
7666/OPEN SUPPLIES -CITY CLERK
26.14
.0014040-41200--
7666/OPEN SUPPLIES -CITY CLEF&,
72.27
0014050-41200--
7666/OPEN SUPPLIES -FINALE
64.70
0014090-41200--
7666/OPEN SUPPLIES -GENERAL
550.99
0014090-41200--
7666;OPEN SUPPLIES -GENERAL
-2,08
0015210-41200--
7666/OPEN SUPPLIES -PLANNING
177.85
0014090-41200--
7666/OPEN SUPPLIES -GENERAL
-30.52
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
1,337.02
TOTAL DUE VENDOR
1,837.02
PAYROLL TRANSFER
001-10200--
21700102 PAYROLL TRANSFER-PP16
60,000.00 08/17/1999 PP16
TOTAL PREPAIDS
60,000.00
TOTAL VOUCHERS
_40
TOTAL DUE VENDOR
60,000.00
PENTAWIDN ENTERPRISES INC
00140'0-42330
REG.GOVT SYS CONF-MAGNUSN
520.00
TOTAL PREPAIDS
,U0
TOTAL VOUCHERS
520.00
TOTAL DUE VENDOR
520,04
I
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE: 11
DUE THRU' 08/17/1999
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
PERS HEALTH
001-21105--
AUG AUG HEALTH PREMIUMS
9,660.76 08/17/1999
35519
0014090-40093--
AUG ADMIN FEE -AUG
49.94 08/17/1999
35519
TOTAL PREPAIDS
9,710.70
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
9,710.70
PERS RETIREMENT FUND
001-21109--
PP15 RETIRE CONTRIB-EE
4,404.63 08/17/1999
35513
001-21109--
PP15 RETIRE CONTRIB-ER
3,943.63 08/17/1999
35513
001-21109--
PP15 MILITARY BUY BAC.;
509.69 08/17/1999
35513
001-21109--
PP15 RETRO PAY-PP14
72.09 08/17/1999
35513
001-21109--
PP15 SURVIVOR BENEFIT
33.48 08/17/1999
35513
TOTAL PREPAIDS
8,963.52
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
8,963.52
PITNEY BOWES INC
0014090-42130--
7657
3816188-99JN MONTHLY CHARGES -JUNE
369.90
0014090-42130--
9000
381688-JY99 SFTWRE MAINT-JULY 99
369.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
739.80
TOTAL DUE VENDOR
739.80
POSTMASTER
0014095-42120--
PSTGE FEES -COMM NWSLTTR
2,000.00 08/17/1999
35503
TOTAL PREPAIDS
2,000.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2,000.00
VALERIE PUN
001-34780--
31869 RECREATION REFUND
59.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
59.00
TOTAL DUE VENDOR
59.00
R &. D BLUEPRINT
5505510-46411-01499-46411
8949
43102 PRNTNG SVCS -SLURRY SEAL
316.36
2505510-46412-14299-46412
8950
43118 PRNTNG SVCS-CIP CONTRACT
60.50
2505510-46412-14099-46412
8950
43118 PRNTNG SVCS-CIP CONTRACT
60.49
2505510-46412-14199-46412
8950
43118 PRNTNG SVCS-CIP CONTRACT
60.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
497.85
TOTAL DUE VENDOR
497.85
SANDHYA RAJPARA
001-:.14780--
31563 RECREATION REFUND
70.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
70.00
TOTAL DUE VENDOR
70.00
I
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE., 12
DUE THRU: 08/17/1999
FUND/SECT-ACCT-PROJECT-ACCT
PO t
INVOICE DESCRIPTION
AMOUNT DA AID CHECK
RALPHS GROCERY COMPANY
0014090-42325--
8880
10045785 MTG SPPLS - 4 CRNRS 812
25.17
00151'}50-41200--
203458 DAY CAMP SPPLS & FLM DEV.
342.84
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
368.01
TOTAL DUE VENDOR
368.01
RC BASEBALL
0015350-45310--
9023
TICKETS-D/B NITE AT 9UAKS
977.25 08/17/1999 35504
TOTAL PREPAIDS
977.25
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
977.25
REINBERGER PRINTWORKS INC
0014090-42110--
9069
9784 STATIONERY SPPLS-S.TAMAYA
183.82
0014090-42110--
9069
9796 STATIONERY SPPLS-GENERAL
224.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
408.42
TOTAL DUE VENDOR
408.42
AUSTIN REINITZ
001-W20--
REFUND - CRB PAINTING
1,000,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,000.00
TOTAL DUE VENDOR
1,000.00
REMEDY
0014030-44000--
199560 TMP SVCS-CMGR OFC 7/11
120.51
0014030-44000--
203458 TMP.SVCS-CMGR OFC 7/13-16
428.48
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
548.99
TOTAL DUE VENDOR
548.99
RKA CIVIL ENGINEERS INC
01)15510-45227--
0015510-45227--
C7653
7805 PROF.SVCS-RETAIN.WLL INSP
127.50
C8205
7805 PROF.SVCS-GRDNG INSPC
840.62
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
968.12
TOTAL DUE VENDOR
968.12
FRANCES RODRIGUE7
001-34740--
32743 RECREATION REFUND
29.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
29.00
TOTAL DUE VENDOR,
29.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE: 13
DUE THRU: 08/17/1999
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
SAN GABRIEL VALLEY TRIBUNE
001-23010--
53468 PROF.SVCS - FPL 92-001
166.50
TOTAL PREPAIDS
.00
TOTAL VOUMS
166.50
TOTAL DUE VENDOR
166.50
SEARS ROEBUCK & CO.
REFRIGERATOR MAINT
76.56 08/17/1999 35500
0014090-42200--
76.56
TOTAL PREPAIDS
TOTAL VOUCHERS
•00
TOTAL DUE VENDOR
76.56
SECTRAN SECURITY
0014090-44000--
8930
8119 COURIER SVCS -AUGUST 99
192.61
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
192.61
TOTAL DUE VENDOR
192.61
SHOPPING CENTER BUSINESS
0014095-42115--
8996
3685 ADVRTSMT - JULY ISSUE
2,500.00
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
2,500.00
TOTAL DUE VENDOR
2,500.00
SHAHEEN SIKORA
001-34780--
32478 RECREATION REFUND
70.00
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
70.00
TOTAL DUE VENDOR
70.00
OSCAR SILGUERO
001-23002--
5001= REFND SCRTY DEP-HERITAGE
200.00
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
SMART & FINAL
1255515-42325--
8952
712258 MTG SPLS-T/H MTG SLD WST
30.54
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
30.54
TOTAL DUE VENDOR
30.54
ST DENNIS ACCESSORIES INC
OFFICE SUPPLIES
291.86 08/17/1999 35520
0014010-41200--
TOTAL PREPAIDS
291.86
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2`.x1.86
STAPLES
0014050-41200--
8870/OPEN SUPPLIES -FINANCE
148.09
0014040-41200--
8870/OPEN SUPPLIES -CITY CLERK
161.89
0015310-41200--
8870/OPEN SUPPLIES -COMMUNITY SVCS
279.14
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
589.12
TOTAL DUE VENDOR
589.12
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45 VOUCHER REGISTER PAGE: 14
DUE THRU: 08/17/199`'
RAID/SECT-ACCT-PROJECT-ACCT
SUBWAY
0014090-42325--
0014090-42325--
0014090-42325--
0014090-42325--
0014090-42325--
0014090-42325--
ABRAR SPED
001 -34740 --
THE LEARNING CO
0105355 -46235 --
US RADAR INC
1264411 -46250 --
WALNUT VALLEY EDUCATIONAL FOUNDATN
0114010 -42355 --
WALNUT VALLEY WATER DISTRICT
0015.318-42126--
1399539-42126--
0015319-42126--
1385538-42126--
0015331-42126--
0015328-42126--
-
1"JJ� � -
`3`--4'2126-;+C '
WARREN SIECKE
2505510-46412-144549-46412
2505510-46412-14299-46412
2505510-46412-14599-46412
2505510-46412-14399-46412
PO # INVOICE
DESCRIPTION AMOUNT
MTG SPPLS-LANTERMAN 7/26
MTG SPPLS-CDUNCIL 8/3
MTG SPPLS-4 CRNS 8/2
MTG SPPLS-LANTERMAN 7/22
MTG SPPLS-CODICIL 7/20
MTG SPPLS-ACE MTG 7/26
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
32426 RECREATION REFUND
TOTAL PREPAIOS
TOTAL VOUCHERS
TOTAL DUE VENDOR
SFTWR-LIBRARY COMP
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
8987 4023 RADAR ED -SHERIFF DEPT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DILE VENDOR
CONTRBTN - COMM GROUPS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
WATER SVCS - PANTERA PARK
WTR SVCS -DST 39 5/19-7/21
WATER SVCS - PETERSON PK
WATER SVCS -DIST. 38
WATER SVCS - SYC CYN PARK
WATER SVCS - SUMMITRIDGE
RECLAIMED WATER -JULY
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
A8388
4323
TRFFC SGNL-LMN/LYCMNG
AC388
432n
TRFFC SGNL-BCR/SLVR BLLT
A8388
4323
TRFFC SGNL-GS/RPDVW
A8388
4323
TRFFC SGNL-DB/NB57
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PREPAID
DATE CHECK
15.96
5.99
15.96
11.97
9.98
11.97
.00
71.83
71.83
59.00
.00
59.00
59.00
250.00 08/17/1999 35505
250.00
.00
250.00
1,440.00
.00
1,440.00
1,440.00
1,000.00
.00
1,000.00
1,000.00
7,350.75
8,632.75
3,405.75
12,515.50
1,983.00
5,653.50
246.92
.00
39,788.17
39,788.17
1,316.25
1,316.25
1,316.25
1,316.25
.00
5,265.00
5,265.00
CITY OF DIAMOND BAR
RUN DATE: 08/12/1999 09:07:45
VOUCHER REGISTER
PAGE: 15
DUE THRU: 08/17/1999
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
DATE CHECK
WELLS FARM BANS
EULOGH 5.TAMAYA-7/7 HUFF
747.00 08/17/1999
35510
0014010-42325--
FUEL - CITY VEHICLE
10.49 08/17/1999
35509
0014090-42310--
LEAG CMTE MTG-6128 ANSARI
10.00 08/17/1999
35506
0014010-42330--
MTG CHMBR LEGIS-O'CONNOR
27.85 08/17/1999
35509
0014010-42325--
LEAG CONF/MONTRY CHANG
438.00 08/17/1999
35511
0014010-42330--
FUEL -C MGR
127.53 08/17/1999
35507
0014030-42310--
MTG W/COMM MBR-HERRERA
34.69 08/17/1999
35512
0014010-42325--
MTG - 7/6-ANSARI
14.09 08/17/1999
35W
0414010-42325--
LEAG CONF/MONTRY-HERRERA
438.00 08/17/1999
35512
0014010-42330--
AB 373/SACRMNT-6/9 HUFF
381.54 08/17/1999
35510
0014010-42330--
LEAG mw /MONTRY-C MGR
438.00 08/17/1999
35507
0014030- 42330--
SUPPLIES -C MGR
92.57 08/17/1999
35507
00 14030-ri.00--
0014030-42325--
MTG5 W/STFF-C MGR
139.12 08/17/1999
35507
CONF CREDIT -CLING
-197.M 08/17/1999
35511
0014010-42330--
2,701.88
TOTAL PREPAIDS
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2,701.88
CHIEW WONG
001-347:30--
32738 RECREATION REFUND
35.00
TOTAL PREFAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
XEROX CORPORATION
001.4090-42200--88,'1
069924993 COPY CHARGES - JUNE 99
6.09
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
6.09
TOTAL DUE VENDOR
6.09
XPEDX
0014090-42100--
601083419 PAPER SUPPLIES - FEB.
189.44
TOTAL FREFAIDS
•00
TOTAL VOUCHERS
189.44
TOTAL DUE VENDOR
189.44
LINDA YANG
001-34780--
30421 RECREATION REFUND
17.00
001-34780--
30411 RECREATION REFUND
17.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
34.00
TOTAL DUE VENDOR
34.00
REPORT TOTAL PREPAIDS
126,274.36
REPORT TOTAL VOUCHERS
862,128.31
REPORT TOTAL
988,402.67
99 AUG I J P; I: 5o
August 5, 1999
TO: City of Diamond Bar
ATTENTION: Tommye Cribbins, Deputy City Clerk
RE: Claim Patel v. City of Diamond Bar
Claimant (Sasak Corp) Amrut & Sita Patel
D/Event 04 -May -99
Rec'd Y/Office 30 -Jul -99
Our File S -101233 -RQ
We have reviewed the above captioned claim and request that you take the action indicated
below:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any
questions please contact the undersigned.
Very truly yours,
CARL WARREN & COMPANY
c
Dwight J. Kunz
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WARREN & CO.
CLAIMS MANACEMENT•CLAIMS ADJUSTERS
750 The City Drive • Ste 400. Orange, CA 92868
Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180
Phone: (714) 740-7999 Ext. 140 • (800) 572-6900 • Fax: (714) 740-9412
.. _JA , V i W % ,r rt, r J -t . --)
TO PERSON OR PROPERTY
INSTRUCTION S
I. Claims for death, injury to person or t,r personal property must be filed not
later than 6 rhos. after the occurrence. (Gov. Code Sec. 9112)
2. Claims for damages to real property must be filed not later than 1 year after the
occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim before filing.
4. See page 2 for diagram upon which to locate place of accident
5. This claim form must be signed on page 2 at bottom.
6. Attach 7. Claim must beesheets, if filed with City necessary,
(C give
Code Sec. 15a) EACH SHEET.
To: The City of Diamond Bar
Narne of Claimant
AMRUT PATEL and SITA PATEL, SASAK CORPORATION
Home Address of Claimant City and Sate
CLAI" f No.
99 JUL 30 Pit 3 43
Age of Claimant (if natural person)
Home Telephone Number
Business Address of Claimant City and State Business Telephone Number
c/o SASAK CORPORATION, P.O. BOX 115 UPLAND, CA 91785-1153 (909) 981-6449
Give address to which you desire notices or communications to be. sent regarding this claim:
Daniel R. Wildish
WILDISH, NIALIS & BONETATI, 500 North State College Boulevard, Suite 1200, Orange, CA 92868
How did DAMAGE or INJURY occur? Give full particulars. The City Council denied Claimants request for
a one—year extension of time for Tentative Tract Map No. 51253, -Conditional Use Permit No.92-12,
and Oak Tree Permit No. 92-9 after hearings before the Planning Commission and City Council of
the City of Diamond Bar. Claimants' application for Tentative Tract Map No. 51253 had been
approved by the City on May 17, 1995. On or about May 19, 1995, a natural disaster occurred
involving an acient fault in the form of a massive landslide/subsidence emanating form from
land owned by the Walnut Valley Unified School District (Cont'd on Attachment"
1")
When did DAMAGE or INJURY occur? Give full particulars, date, time of eay. May 4, 1999 at the City's final
adjudicatory action in denying Claimants' request for an extension of Tentative Tract Map 51253.
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give
street names and addresses and measurements from landmarks: 21660 E. Copley Drive, Suite 100, Diamond Bar,
CA 91765-4177
Nlhat particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or
damage, if known: Those acts and omissions described above.
What DANL?GE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed.
Claimants will not have adequate time to prepare a Final Map, thereby losing all rights
secured by previously approved Tentative Subdivision Map (Tract No. 51253), resulting in the
loss of Claimants' ability to develop their property for the extent permitted by Tentative
Subdivision Tract Map 51253.
What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of
computation: Not less than 2.75 million dollars, plus attorney's fees of not less than $10,000.
Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of
computation:
As above.
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
Insurance payments received, if any, ..nd names of Insurance Company:
None.
Expenditures made on account of accideat or in;ury: (Date—Item)
(Amiou:
As above.
.Name and address of Witnesses. Doctors and Hospitals:
Jan Dabney, J.C. Dabney & Associates, 4439 Rhodelia Dr., Claremont, CA 91711;
George A. Wentz, City Engineer; Terrence L. Belanger, City Manager; Michael D. Myers,
Senior City Engineer; Ronald Hockwalt, Superintendent of Schools, Walnut Valley Unified
School District, 880 S. Lemon Ave., Walnut, CA 91789; (Cont'd on Attachment 11211)
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place
accident by "X" and . by showing house numbers or distances to street corners.
I: City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of rc_
or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A -I" and location of yourself cr _
vehicle at the time of the accident by "E-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant.
FOR AUTOMOBILE ACCIDENTS
7A\
- FOR OTHER ACCIDENTS
SIDEWALK
Signature of Claimant or person filing on his behalf giving Typed Name:
relationship to Claimant:
Daniel R. Wildish/John Fessler
✓��_��� Attorney for Claimants
7-:-=-'S _vT'ST BE FIND WITH CITY CLERK (GOV . CODE—SK. - 915a) .
Date
7/28/99
ATTACHMENT "I"
*(Cont'd from CLAIM FOR DAMAGES: How did DAMAGE or INJURY occur?)
immediately adjacent to the Claimants' 6.7 acre property. As a result of the landslide/
subsidence, Claimants' property was inundated by approximately 500,000 cubic yards or more of
earth, extending to a depth of as much as 18 feet.
The occurrence of the landslide/subsidence hindered, interfered with and delayed Claimants'
efforts to satisfy the various conditions attached by the City to the Tentative Tract Map No.
51253 by destroying the existing topography of Claimants' property and necessitating a lengthy
and costly remediation project which required the assistance and cooperation of the Walnut
Valley Unified School District, the County of Los Angeles and others. In particular, the
extensive engineering, review and design associated with the massive earthquake project
undertaken by the District to mitigate the damages caused by the landslide/subsidence interfered
with Claimants' project which could not proceed until the District's landslide project was
completed.
Due to the landslide, extensive geotechnical, erosion control, engineering and grading plans
needed to be developed. Furthermore, the landslide repairs required the approval by the City of
various grading plans, specifications, soils and geology reports, engineering data, analysis and
designs, and all other materials as required by the City engineer. The extensive earthwork also
required approvals of other governmental agencies, such as the Los Angeles County Department
of Public Works.
Due to the landslide, the original topographic mapping became obsolete, necessitating the
development of new topographic mapping, new grading plans, new street plans, new sewer
plans, a hydrology report, a new Final Map and a new storm drain plan.
By letter dated October 29, 1996, the City set forth various recommendations for Claimants'
remedial grading activity and requested Claimants to deposit an additional thousand dollars for
geotechnical and engineering review and inspection of Claimants' mitigation activity.
By letter of February 25, 1998, the City informed Claimants that "the 1995 landslide changed the
character of the site and has created the need to modify certain conditions which were to be
satisfied prior to grading" and reminded Claimants that "all fees and deposits required must be
paid prior to any plan review and subsequent approvals."
In order to finalize his grading plan, Claimants' civil engineer needed to review the hydrology
report prepared by the District's engineer. However, the hydrology report was not forthcoming
which delayed Claimants' submittal of improvement plans to the City. By July 17, 1998, the
District had only given preliminary approval of Claimants' proposed improvement plans,
conditioned on drainage and slide mitigation. However, the County of Los Angeles insisted
upon a redesign and reconstruction of a major portion of the frontage as well as the pre-existing
drainage facilities, requiring over -excavation of the street action and reconstructing the entire
paved section within the County's right of way. During this reconstruction effort, the damaged
Attachment "1"
Page 2
storm drain system within the right of way had to be replaced, repaired and cleaned to the
satisfaction of the Flood Control District. Thereafter, Claimants' improvements plans would be
submitted to the City. These circumstances were communicated to the City by Claimants' civil
engineer by letter dated July 17, 1998. The letter also requested a one year extension of the
Tentative Tract Man, due to the fact that landslide mitigation undertaken by the District required
the extensive engineering review and design as well as a massive earthwork project, resulting in
substantial delay to Claimants' prosecution of its Tentative Tract Map.
Due to the massive landslide/subsidence which occurred in May, 1995, and the resulting
mitigation and re -mediation efforts which followed, it was impossible and futile for Claimants to
submit a Final Map within the time parameters originally applicable to the Claimants' project.
By letter of August 24, 1998, the City informed Claimants that "in order to further process your
application, we require an additional deposit into your account. Please submit a check for
$13,000.00 at your earliest convenience ... ." By this letter, the City treated Claimants'
Tentative Tract Map as ongoing and valid.
By letter dated December 4, 1998, the City advised Claimants that their accounts for Tract Map
No. 51253/extension of time had a negative balance and requested Claimants to pay the sum of
$3,500.
On January 12, 1999, the Planning Division of the City recommended that the City
Council aUvrove Claimants' request for a one year extension of time for Tentative Tract Map No.
51253, Conditional Use Permit No. 92-12 and Oak Tree Permit No. 92-9.
On February 16, 1999, the City Council began its public hearing review of Claimants' request for
extension of time for Tentative Tract Map No. 51253. The City Council concluded its public
hearing on the request and directed staff preparation of a resolution denying the Claimants's
request. By letter dated February 22, 1999, Claimants, through their civil engineer, Jan Dabney,
requested the City Council to reconsider its intention to deny Claimants' request for an
extension. On March 16, 1999, the City Council received a presentation from Claimants' civil
engineer requesting City Council consideration of an alternative subdivision map for the subject
property.
The landslide/subsidence which occurred on or about May 19, 1995 resulted in the City imposing
upon Claimants the obligation to mitigate and remediate the effects of the landslide which
conditions could not be satisfied because the conditions were ones which, by their nature,
necessitated action by the City, the City either did not take the necessary action or by its own
action or enaction was prevented or delayed in taking the necessary action prior to expiration of
the Tentative Map, thereby creating a development moratorium as defined in Government Code
§66452.6(f)(1).
Attachment "1"
Page 3
Furthermore, following the landslide which occurred on or about May 19, 1995, a development
moratorium came into existence as a result of actions of other public agencies, such as the
Walnut Valley Unified School District, Los Angeles County Department of Public Works, and
others, which conduct prevented, prohibited, or delayed the approval of a Final Map. This
development moratorium arose by virtue of Government Code §66452.6(b)(1) and (f) by
operation of law.
The City's denial of Claimants' request for a one-year extension of Tentative Tract Map No.
51253 was in violation of Government Code §66452.6. In denying Claimants' request for an
extension of their Tentative Tract Map No. 51253, Claimants have been deprived of the rights,
privileges and immunity secured to them by the United States Constitution, in that the City's
conduct deprived Claimants of their property without affording due process and equal protection
of the laws guaranteed by the Fifth and Fourteenth Amendments to the United States
Constitution and Article I, Section 7 of the California Constitution. Also, in denying the
Claimants' request for an extension, the City has acted in an arbitrary and capricious manner in
violation Claimants' substantive due process rights secured by the Fourteenth Amendment to the
United States Constitution and Article I, Section 7 of the California Constitution.
ATTACHMENT "2"
*(Cont'd from CLAIM FOR DAMAGES: Names and address of Witnesses, Doctors and
Hospitals:)
Jim de Stefano, City Director of Community Development; Carl Blum, Deputy Director of
Public Works, Los Angeles County Department of Power & Water; Frank Stillman and John L.
Kniffen, Triad Geotechnical, Consultants, Inc., 17231 E. Railroad Street, Suite 100, City of
Industry, CA 91748; Eric Gossett, Facilities Manager for Walnut Valley Unified School District;
Vernon Mederios of Walnut Valley Unified School District; The City Council of the City of
Diamond Bar; the Planning Commission of;he City of Diamond Bar; Jeffrey A. Dineen of
Rancho Construction, 6575 Mulberry Avenue, Atiwanda, CA 91739; David C. Smith and Philip
A. Buchiarelli of Leighton & Associates, Inc.; Ann Lungu, City Planning Department; Messrs.
Parker and Yeom Yan of Walnut Valley Unified School District; Tim Mullis, Landscape
Maintenance, 25 E. 2611 Street, Upland, CA 91784; Ralph A. Di Bianco of G.W. Realty
Company, 5060 Shoreham Place, Suite 115, San Diego, CA 92122; Stella Marquez,
Administrative Secretary Planning Division of the City; and other individuals and/or entities
which may come to light.
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. ( S a
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 9, 1999
FROM: Terence L. Belanger, City Manager
TITLE: Exoneration of Grading Bond (Labor and Materials and Faithful Performance) for 3020 Wagon Train
Lane in Diamond Bar (Lot 28 of Tract No. 30289).
SUMMARY: The Principal, Jenchen Yang and Pingchu Yang, requests a release of their surety bond posted for
3020 Wagon Train Lane (Lot 28 of Tract No. 30289) located in the "Country" in the amount of $79,380. The
City Engineer finds that the Principal has performed all work as shown on the rough grading plans and has
provided sufficient proof of completed fine grading of the lot.
RECOMMENDATION: It is recommended that the City Council approve the exoneration of Grading Bond, in
the amount of $79,380.00 posted with the City of Diamond Bar on January 7, 1997, and that the City Clerk
notify the Principal and Surety of this action.
LIST OF ATTACHMENTS: X Staff Report
_ Resolution(s)
Ordinances(s)
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
Bid Specification (on file in City Clerk's Office)
x Other: Final Grading Certificate and copy of bond.
1. Has the resolution, ordinance or agreement been reviewed
N/A —Yes —No
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
Majority
3. Has environmental impact been assessed?
N/A _ Yes _ No
4. Has the report been reviewed by a Commission?
N/A _ Yes _ No
Which Commission?
5. Are other departments affected by the report?
N/A _Yes _ No
Report discussed with the following affected departments:
REVIEWED BY:
Terrence L. Belang James DeStefan vi G. Liu
City Manager Deputy City Manager Deputy Director of Public Works
MEETING DATE:
TO:
FROM:
SUBJECT:
mil l-1 VV Vf1v(L
AGENDA NO. _
August 17, 1999
Honorable Mayor and Members of the City Council
Terrence L. Belanger, City Manager
Exoneration of Grading Bond (Labor and Materials and Faithful
Performance) for 3020 Wagon Train in Diamond Bar (Lot 28 of Tract
No. 30289).
ISSUE STATEMENT
Consider exoneration of Cash Deposit in Lieu of Grading Bond for improvement security as required
in accordance with the Subdivision Map Act.
RECOMMENDATION
It is recommended that the City Council approve the exoneration of Grading Bond, in the amount
of $79,380 posted with the City on January 7, 1997 and that the City Clerk notify the Owner and
Surety of this action.
FINANCIAL SUMMARY
This action has no fiscal impact on the City.
BACKGROUND
In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with
Jenchen and Pingchu Yang to complete grading improvements located at 3020 Wagon Train, Diamond
Bar (Lot 28 of Tract No. 30289). The owner guaranteed faithful performance of this agreement by
posting with the City on January 7, 1997 a Grading Bond for Grading Improvements. All grading and
retaining walls have been inspected and approved by the City's engineer consultant, Smita Dhuldhga of
Charles Abbott & Associates.
DISCUSSION
The following bond is recommended for exoneration:
Bond Number: 3SM 890 885 00
Amount: $79,380.00
Surety: Lou Jones & Associates, Managing General Agent for American
Motorists Insurance Company.
Reason: All grading and retaining wall improvements have been completed and
approved by the City.
PREPARED BY.-
SONYA JOE
June 4, 1999
TO: Planning & Engineering Division
City of Diamond Bar
21660 East Copley Drive, Suite 100
Diamond Bar, CA 91765
FROM: Jenchen Yang And Pingchu Yang
3020 Wagon Train Lane
Diamond Bar
(Previous address on record: 24220 E. Barker Dr. Diamond Bar)
RE: REQUEST FOR BOND RELEASE
3020 Wagon Train Lane
Dear Madam/Sir,
We hereby request you to release the grading bond with the pertinent information at the
following:
a, Bond number: 3SM 890 885 00
b, Surety Co.: Lou Jones & Associates, Managing General Agent for
American Motorists Insurance Company
C' Location: 3020 Wagon Train Lane
Lot 28 of Tract No. 30289, in the City of Diamond Bar,
Book 743, Page 42 through 50
and
A portion of Parcel 3 of Parcel map No. 1528 in the City of Diamond Bar,
Book 26, page 19 through 30.
d, Amount: $79,380.00
Attached: Copy of the Bond Document
Thank you for your attention.
Principal:
enche ang Date
Gly �Y7
Pingchu Yang Date
•—'"'--IRSTTERMPREMIUM FULLY EARNED Premium: $1,58,9.00/Two, 'Years,
C I T Y O F D I A M O N D R A P
GRADING BOND
(LABOR AND MATERIALS AND 1 AiT OVI. PERFORMANCE) Projotti
Jenchen Yang and
KNOW ALL MRN BY THBSB PRESENTS: -tut Pingchu Yang u, and hercinsftct rcfcncrl
m collocdvcly u, 'Princip41', and * 5ee Below x cntpondon orrxuiu'd and txlsting under me laws of the
Sate of I 11 i not S And duly Authorized to tr mstel tutety buaineu in die Stab of Ca11fo[nit u, and hereinARer
(/^ referred to u. 'Sum', =held turd firmly bound unto die City of Diamond Bar, herainaftar rckrred so At die
'r 1) Cky', in ac atm at _$_79 ,$Q, 0boam for Faithful Pcrformusu indy380.00 Do1Bn for labor
And ALaor{p)e, fpr du payment of wttieh Principtl and Surety bind thenvielvct, dulr heirs, xdniuuttraron, 3oacssorr
and uaigns, jointly and severally as follows * American Motorists Insurnac,e Company
ccTILE CONDITION OF THE A30VB OBLIOATION IS THAT:
l WHERRAS. Principal is the owner of a parcer of land In the City, which It In seeking m perform grading
op talons And has filed with the City a grading plan and grading penult application for such parcel of land dcxribcd
at; See attached Exhibit A ; and
WlfHR&AS, As A condluoo pteCedent to the approval of said grading plan Principal is required to dcliwr to
die City a bond, s curtM pays= to die contractor, hit aubcontraunn std to persons renting equipment or furnishing
labor or tnuaialt to than for such improvements and in the faithful performance of Principal m complete sucli grading
pursulal to the provlalow of she Clry'. Code; anal
WHRRHAS, all of such grading is to be perfortritd in aacordAnct with die grading plant approved by the City
Bngincer for such poral; and
MtERBAS, PriDdpai shall perfonn any clungts or ahcr6ont in the grading required by the City to conform
to approval plans for above said grading; and
WHEREAS, PrlticipLI &lull complese clic grading opendow witb'ut 365 days flan the data of
commenctm=q and
WHE•.RHAS, Cie completion of tush grading shall be at die w)c cost std expense of Principal.
NOW, THBUMRE, if Primipsd skill fxtthfully perform and shall pay the contractor, his tubeontrieuin And
All persons reming equipment or furnishing labor or materials to diem for the full cost of all work is shown on the
grading plan in aceordairx with the conditions of approval of said plan and permit, dseti this obligation hull be null
and void.
PROVIDED, HOWEVER, It Principal shall not pay die contractor, his subcouur wr and all person rearing
cquipmcut or rurmshing labor or masaials to sham for die till cast of said approved grading, than this obligation shall
remain in full fora and cftbct And shalt coauumr, subcontractor, City and persow shall have a direct right of Radon
Against the Principal and Surety under dils obligation, subject to the priority of die City.
PROYIDED, HOWDVRR, if Prnsc"t asall not hLlifully pctfonn all vmsk as shown an flu approved grading
plan then Ills obligidua LDLU ttsntin in full force and effect,
PROVIDED FURTHER, HOWEVER, dot Surety hereby stipulates And agrees ant no change, extcnsiom of
&no, ilia on of modllicstion of die mumu doctunwts or of the work to be performed thereunder shall in Any way
effect its nhligation on flus bond and It does hereby waive notice of any such cunjc, extension of time, alteration
or modification of the comae[ docsimens or of work to be performed diereunder, and
P1tOVID13D, FURTIl&R, &tut in cue tult ft brought upun this bond by the City or Any other pemu who
may bring an action on this bond, A uasonublc attorney s rce, to be fixed by We Cuurt, shall be paid by Principal
or Surety.
IN Wr7NESS WHBRBOP, Pruicipal and Surety )Ave uuacdnitre presenu to he duly
signed and xakd thin - Sixth day or January 19 97
Executed by Surety on January 7, 1997.(Seal) (SCII)
S1IBQi PRINCIPAL.
AMERICAN MOTORISTS INSURANCE COMPANY
Dy _ By _ Jenchen Yang
Dy By Pingchu Yang
Da id Noddle, A�6rney—In—Fact
147 Fi uer 'Street
*/4ni es, n 90041 24220 E. Barker Drive Diamond Bar, CA 91765
DAPSS ADD -SS
iNSTRUC,rIONS
1, The above bond must be executed by both the Principal aid du Surety.
2. It the Principal Is a corporation, the bond must be txecuted iii the corporate
nasus And signed by the Ptmldrnt or A Vk:c-Prcsidtw xad.dic Secretary or Amistanf
Secretary, and the corporate sol affxW. It die Prhnclpal is a pacuiership, it
must be signed by All parttrcrs. If the Principal Is An Individual doing busineat
under a ticildous name, It must be signed by all persons having in interest in the
bxtsinels, and the ned6oui name must be signed also. The baud must be uourircd
by born dere •Principal And die Surety.
3. The bond, after approval, must be filed with die City Clcrk of die City of DI►niond Bu.
CITY OF MAMOND BAR
21 C,60 E_ COPLEY DRIVE, SUI -IF 190
DIAMOND BAR, CA 91765-4177
(909) 396-5671
SUPERVISED GRADING INSPF.CfION CEPTIHCATF
OB ADDRESS/LOT AND -LRA('- NO._ Irot 28, Tract 30289 PFT N41 F NO
E
)wr�k
Jenchen & Pin chu Yang
-------------- -_ 9 9 __ COWhRA('TOR. Alpha Surface &Technology
OILS _ENGINEER'S ROUGH GRADIN_ G CFR "I IFICATION
certify that the cat tit fills placed ort dw fallowing lot(s) were inslalled upon compcfent and property prepared base material and
onrpacted in compliance with requirements of Building Code Section 3317. 1 further certify that where the report or rq)ws of
nginccring geologist, relative to Ihis -rite, have recommended file insfailation of huttresscs fills or other similar stabilization
rcasur", such earthwork constnu;tiou has been completcd in accordance- with file approved design
O"I- NO_(S)
ce report atcd _ for compaction fcsl data, recomnu'ndcd allowaLlc soil be;uing; values and ether
couur,endalions.
XPANSIVF SQII,S (YES) (NO) I.O-IjJO_ (S)
I 1-1-1'RFSS FILLS (YES) (N(>) LOT NO
----
FMARKS-
rJ(iINELR MFG_ NO DATE
Signature (and wet slamp)
I IF FRVISING C RI DING FN(i[NFF Ic'S 1{OU(_i1I 6-RAD1NG CL•MT R ICA"170iJ
--
,:ertify to [lie satisfactory completion of rough t lading including grading to appro.xinratc final elevations, Property lines located
rel staked, cut and fill slopes correctly �r�rde:d and Ioealed in accordance with the at)tuoved design, swates and terraces graded
ady for paving, beans installed, and required drainage slopes provided on the building pacts. 1 further certify that where report
rcporls ofd an crtgincering geologist ;tad/or sons cngincer have Leen pu-parcrl rclalivc to this site, the ret omrncndatMrrs
urtained in soils reports have been fullowcd in the ctccufion of the work
t )-f NO (S) _-
--
1-:MAItKS _
14GINFER RFG MO._ - - DAII -
Signature (and vv(.t stamp) —
J-PERVISING___SLiRVEYoR-,s-INAI., GRADING CERTIFICATION
certify to the satisfactory completion of grading in accordance will, the approved plans. All required drainage devices have Leen
stalled; slope planting established and irrigation systems provided (where required); and adequate provisions have been made
'r drainage of surface waters from each building site.
()T NO.(S) 28 —
I =MARKS
1RVEYOR fieri .
RAIDING CE, R17T7CA77ON BY
I?ADFINSPF_C77UNAND RE -VA
N
�j LOREN C. PHUIPS
IT_ SOILS ENGINEER A
) rBU1AAIAW)EPAR,
INAL GRADING CF_R77FICA770M AN 4 GRADING
E-
NI) R£LA.ST TO -BUILDING DIJ P"ARM�177) A
7_-
DATE
I) ;RAIDING I,,NGINEF_-R IN RPQUIRED FOR DOUGH
'FOR SIR UC711RA L PERMITS`
�FR IS REQUIRE -1) B1- F ORE I7NAL GRA1.)1-- IN.SPEC770N
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---rIRSTTERM PREMIUM FULLY EARNED Rand No.: 3SM 890 885 nn
rremium: �,1,56t3.tTi1/two Year
CITY OF DIAMOND BAR
GRADING BOND
(LABOR AND MAMUAM AND P'AITIIFUI, PERFORMANCE) Prejcctt
Jenchen Yang and
KNOW ALL MEN BY THBSB PRESENTS: Taut Pinqchu Yang- &J, and hereinafter rcfcncd
Il
collmdycly w, 'Principal', and_* $ee Be] ow a corpongx
don ornim''d and exlzbg, under ttsc lawn of du
Sate of I 11 i not s urd duly wthotized to trtniact autety buairuu in rhe State of CAWOM111 u, rind hdreiAUr
referred to u, "Surzy', are bold ux1 firmly bound unto die City of Diamond Bar, bmirmNr referred so u the
'City", itt the sum of .$.79 330_M bolkn for Faithful Perfornunce andJ_Zq�3g0.00 Dollars for labor
7 and Malerlala, ror dao payment of whish Principal and Surety bind dxtnceNcs, their heirs, administrators, succcssort
ararl asaigtti, Jointly tad severally at follovn: * American Motorists Insurnace Company
CT1Ili CONDITION OF THE A30VB OBLIGATION IS THAT:
1 WHEREAS, Princlpal 4 the owner of a parcel° of land in the City, which It is iteking to per
brsn grading
oputtions and has filed with the Ga grading plan taxi grading penn)t Application ibt such pateel of land described
as: See attached Exhibit A _ and
WHERRA.S, it a conditson precedent to the approvxl of said grading plan Principal is required to drlivcr to
Me C iry a bond, tocurmg payment to ax contractor, his subcontractors and to persons renting equipment or furnishing
Libor or macctiss4 lo them for such improvements and in the Wtbad performance of Prinelpsd to complete such grading
purauim to the provlaioru of the City's Code: and
WHERFAS, all of such grixtris it to be performed in accordance wida the grading plane approvod by the City
Bngirsocr for such parcel; and
WIIEREAS, rrWpai altau perforin any clungcs or alterations in the grading required by the City to conform
to approval plans for above said grating; and
WHEREAS, Principal duU complete tau grading operariotis witbiu 365 days ftnrri the data of
comirm mzrit; and
WHEP. AS, the completion of inch grading Shall be it the tole cost atld expense of Principal.
NOW, THEREPORF, if Principal shall falthrully pciform and shall pay dsc contractor, his iubcoutractors and
all ptxsons renting equipment or furnishing labor or materials to diem for the full colt of all work u shown on the
grading plan in acoorUxx with the conditions of approval of said plan and permit, data this obligation (lull be null
and void.
PROVIDED, HOWEVER, It Principal shall not pay du contactor, bis 7Ubcontract0r and all periortt renting
cquipmetlt or rurrd hlrig labor or maretuls to d4a, for dao Ail► cost of Laid approved grading, then thin obligation shall
remain in, rail ibTVC inti efkct and such contractor, subcontractor, City and persout shall have a dlreet right of action
against the Principal and Surt-ry under Ills obligation, rubjcct to the priority of the City.
MYIDIID, HOWBVRR, if Principal chap lot W4,fully perform all work is abown ora the approved grading
plan thin this obligation slate remain in full force and cfftxt.
PROVIDED FURTHER, IIOWBVER, that Surety hereby stipulates and agrees mat no change, extension of
time, tat 'radon of modlfScation of the coom doctuncnis or of the work to be performed thereunder shall in any way
effect its ob4ition on this bond arta It does hereby waive notice of any ,uch rlurnge, txleaiion of time, alteration
or modification of the contract documeau or of work to be performed thereunder. and
PROVIDBD. FURTHER, that in cut tuft Is brought upon this boud by the Clty' or any other person who
may bring an action on this boc o. a rcuonabic attorney's rcc, to be tlxcd by dat: Court, shill be paid by Principal
or Surety.
IN WITNESS WHBRBOF, Principal and Surety leave caused dsesc prcYcnu to be duly
signed and scaled this Si xth ,day or January 19 97
Executed by Surety on January 7, 1997.(SCA
AMERICAN MOTORISTS INSURANCE COMPANY
By— _ Ily Jenchen Yang
By BY� Pingchu Yang
Da id Noddle, AttSrney—In—Fact
747 Figueroa Street
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. (22. b
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 9, 1999
FROM: Terrence L. Belanger, City Manager
TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond (Faithful Performance, Labor &
Material) for 22136 Steeplechase Lane in Diamond Bar (Lot 21 of Tract No. 30578)
SUMMARY: The Owner, Diamond Brothers Five Partnership, requests the release of his Cash
Deposit in Lieu of Grading Bond for improvement security as required in accordance with the
Subdivision Map Act. The City Engineer finds that the Owner performed all works as shown on
the grading plan on file with the City..
RECONRAENDATION: It is recommended that the City Council approve the exoneration of
Cash Deposit, in the amount of $6,600.00 posted with the City on March 19, 1997 and that the
City Clerk notify the Owner and Surety of this action.
LIST OF ATTACHMENTS:_X Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Specification
_ Ordinances(s) x Other: Certificate of Deposit on file with
_ Agreement(s) the City Clerk
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed
N/A _ Yes _ No
by the City Attorney?
2.
Does the report require a majority or 4/5 vote?
Majority
3.
Has environmental impact been assessed?
N/A _Yes _ No
4.
Has the report been reviewed by a Commission?
N/A _ Yes _ No
Which Commission?
5.
Are other departments affected by the report?
N/A _Yes _ No
Report discussed with the following affected departments:
REVIEWED BY:
Terrence L. Belange
City Manager
4JaesDeStefano
Deputy City Manager
Liu
4�2
Deputy Director of Public Works
lal Y UUUM-11111UP rquAl
AGENDA NO.
MEETING DATE: August 17, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Exoneration of Cash Deposit in Lieu of Grading Bond (Faithful
Performance, Labor & Material) for 22136 Steeplechase Lane in
Diamond Bar (Lot 21 of Tract 30578).
ISSUE STATEMENT
Consider exoneration of Cash Deposit in Lieu of Grading Bond for improvement security as required
in accordance with the Subdivision Map Act.
RECOMMENDATION
It is recommended that the City Council approve the exoneration of Cash Deposit, in the amount
of $6,600.00 posted with the City on March 19, 1997 and that the City Clerk notify the Owner
and Surety of this action.
FINANCIAL SUMMARY
This action has no fiscal impact on the City.
BACKGROUND
In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with
Diamond Brother Five Partnership to complete grading and retaining wall improvements located at
22136 Steeplechase Lane, Diamond Bar (Lot 21 of Tract 30578). The owner guaranteed faithful
performance of this agreement by posting with the City on March 19, 1997, a Cash Deposit in lieu of a
grading bond for Grading Improvements. All grading and retaining walls have been inspected and
approved by the City's engineer consultant, Jon Bourgeois of Hall & Foreman, Inc.
DISCUSSION
The following bond is recommended for exoneration:
Account Number: Certificate of Deposit
Amount: $6,600.00
Surety: China Trust Bank of California
Reason: All grading and retaining wall improvements have been completed and
approved by the City.
PREPARED BY.•
SONYA JOE
June 4, 1999
TO: Planning & Engineering Division
City of Diamond Bar
21660 East Copley Drive, Suite 100
Diamond Bar, CA 91765
FROM: Frank Hsu
18645 E. Gale Ave., Suite 205
City of Industry, CA 91748
RE: REQUEST FOR BOND RELEASE
22136 Steeplechase Lane,
Diamond Bar
Dear Madam/Sir,
We hereby request you to release the grading bond with the pertinent information at the
following:
a, Bond number: Cash Deposit
b, Surety Co.: China Tryst Bank of California (City of Industry Branch)
C, Location: 22136 Steeplechase Lane
Lot 21 of Tract No. 30578, in the City of Diamond Bar.
d, Amount: $6,600.00
Attached: Copy of the Depositing Document
Thank you for your attention.
Principal:
Frank Hsu Date
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195 ,::,
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ilJt_ 1ti: It It:: AFL I1(J: "IY4 PV12
CASH DEPOSIT IN LINU Of OUDIX9 BONN)
(PAITHTUL PZRropX"03, LABOR i SATCRIAL)
ACKNOWLEDa)C1IMT AND cON8E11T Or
TTMKNCIAL INSTITUTION
INA TRUST BANK OF CALIFORNLA (CITY OF INDUSTRY BRANCH)
-- ,
(hereinafter "Financial 1nstltutiora',) hereby acknowledges
thatDIAMONll BROTHERS PLVE PAR'I'NI RS I1Kereinafter "Depositor") has deposited
with Financial Institution the sum of $ **6,660.00** MATUTITY DATE: 3/19/98
Financial Institution acknowledges and agrees that the foregoing
deposit etanda in the name of the City of Diamond Bar, a California
munioipal corporation (hereinafter the "City,,), and that the City is the
owner of such account. No funds shall be withdrawn from said account
without the express, written consent of the City, provided, however,
that any intareet earned on the deposit shall belong to the Depositor.
Financial Institution further acknowledges and agrees that upon
written instructions from the City, Financial Institution shall
Immediately pay to the City such amount (not exceeding, in the
aggregate, the sum specified above) as may be requested by City.
Financial Institution further acknowledges and &gross, that such funds.
Shall be paid to the City notwithstanding any contrary instructions that
may have boon g1ven by the Depositor.
Financial Institution represent$ to City and Warrants that the
entire amount of the principle on deposit as provided herein is insured
through the Federal Deposit Insurance corporation (FDIC) or the Federal
Savings and Lean Insurance Corporation (FSLIC).
WHEREFORE, this acknowledgement and consent is executed this day
Of MARCH 19 19 97 HOLD ["OR COLLATERAL.
FINANCIAL INSTITUTION, Q
Depositor
By: Frank Hsu, General Partner By BETTY ItY-,--ASS TANT OPERATIONS OFFICER
FI/WF51/WORX/KZ8UA/F0 M3_LO/C-GRADIN.8ND,
MAR -10-1997 00:20 91% P.02
CITY OIC DIAMOND BAR
21660 E. COPLEY DRIVE, SUITE 190
DIAMOND BAR, CA 91765-4177
(909) 396-5671
SUPERVISED GRADING INSPECTION CERTIFICATE
JOB ADDRESS/LOT AND TRACT NO. ---Lot 21 , Tract 30578 _ PERMF£ NO.__
OWNER Chou _—______--_-_--------------__._--CONTRACTOR Alpha Surface & Technology- ---- --
SOILS ENGINEER'S ROUGH GRADING_ CERTIFICATION
I certify that the earth fills placed on the following lot(s) were installed upon competent and property prepared base material and
compacted in compliance with requirements of Building Code Section 3317. 1 further certify that where the report or reports of
engineering geologist, relative to this site, have recommended the installation of buttresses, fills or other similar stabilization
measures, such carthwork constnrction has been completed in accordance with the approved design.
LOT NO.(S) -- _
See report dated for Compaction test data, recommended allowable soil bearing values and other
reconunendations.
ExPANSIVF SOILS (YES) (NO) LOT NO (S)-------.._------.-_.__-_-
BITFFRESS FILLS (YES) (NO) LOT NO. (S)
REMARKS
ENGINEER RLG. NO_ DATE
Signature (and wet -stamp)
SUPERVISING GRADING ENGINEER'S ROUGH GRADING CERTIFICATION
I certify to Lire satisfactory completion of rough grading including: grading to apptoxinurte final elevations, property lines located
and staked, cut and fill slopes correctly graders and located in accordance with the approved design- males and terraces graded
ready for paving, berms installed, and required drainage slopes provided on the building pads. I firrther certify that where report
or reports ofd an engineering geologist and/or soils engineer have been prepared relative to this site, the recommendations
contained in soils reports have been foIIorvcd in the execution of the work.
LOT NO.(S) - - - - ------ - ------ REMARKS _ — -- .. _ .. -- - - ---- - --—--- --------- _.
ENGINEER REG. NO. _ DATE
Signature (and wet -stamp)
SUPERVISING _ SSIRVEYUR-_S I _FINAL GRADING CERTIFICATION_
I certify to the satisfactory completion of grading in accordance with the approved plans. All required drainage devices have been
installed; slope planting established and irrigation systems provided (where required); and adequate provisions have been made
for drainage of surface waters from each building site
L,O"T NO (S) 21
REMARKS
SURVEYOR - -- - ----- - LIC NO /_. Z - - --- DACE Z�
ature (ane L
GRADING CfR7717CA770INE SOILS ENGI AND GRADING I:NGINI'I:IZ IS REQUIRED FOR ROw"'II
GRADEINSPEC77ONAND I"f Q��i�Ili� C; I 7MENTP-OIl S77iUC"ITIRAI, I'ERMI7S
I%7NAL GRADING CFR77FIC N BY ��IPORADIN( _ YINFER IS RF0UIRED BEFORE T-INAL GRADEINSPE•C770N
AND RELF-ASIS TO BUILDIN I) 'AR7TIENT FI R CC FANCY 0FS17t IIC7TIIZE
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CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 11, 1999
FROM: Lynda Burgess, City Clerk
TITLE: RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING THE DESTRUCTION BY THE CITY CLERK OF CITY RECORDS AND
DOCUMENTS WHICH ARE NO LONGER REQUIRED AS SPROVIDED UNDER GOVERNMENT CODE
SECTION 34090
SUMMARY: Government Code Section 34090 provides that, "with the approval of the legislative
body by resolution and the written consent of the city attorney the head of a city department may destroy any
city record, document, instrument, book or paper, under his charge, without making a copy thereof, after the
same is no longer required! Destruction of the materials referenced in Exhibit W attached to the proposed
resolution is determined necessary in order to conserve storage space and reduce staff time, expense and
confusion in handling information and informing the public.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 99 -XX approving the
destruction of certain records which are no longer required as provided by Government Code Section 34090.
LIST OF ATTACHMENTS: _ Staff Report
X Resolution(s)
Ordinance(s)
_ Agreement(s)
EXTERNAL DISTRIBUTION:
_ Public Hearing Notification
Bid Specification (on file in City Clerk's office)
Other:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X Yes No
by the City Attorney?
2. Does the report require a majority vote? X Yes _ No
3. Has environmental impact been assessed? _ Yes X No
4. Has the report been reviewed by a Commission? _ Yes X No
Which Commission?
5. Are other departments affected by the report? Yes X No
Report discussed with the following affected departments:
REVIEWED BY: DEPARTMENT HEAD:
Terren a L. Belanger Lyn a Burgess
City Manager City Clerk
RESOLUTION NO. 99 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE DESTRUCTION OF CITY
RECORDS AND DOCUMENTS WHICH ARE NO LONGER
REQUIRED AS PROVIDED UNDER GOVERNMENT CODE
SECTION 34090
WHEREAS, it has been determined that certain City records under the
charge of the following City Department are no longer required for public or private
purposes:
CITY CLERK
WHEREAS, it has been determined that destruction of the above-mentioned
materials is necessary to conserve storage space and reduce staff time, expense and
confusion in handling, and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of
California authorizes the head of a City department to destroy any City records and
documents which are over two years old under his or her charge, without making a copy
thereof, after the same are no longer required, upon the approval of the City Council by
resolution and the written consent of the City Attorney; and
WHEREAS, it is therefore desirable to destroy said records as listed in
Exhibit "A" attached hereto and made a part hereof, in storage, without making a copy
thereof, which are over two years old; and
WHEREAS, said records have been approved for destruction by the City
Attorney.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
SECTION 1. That approval and authorization is hereby given to destroy
those records described as Exhibit "A" attached hereto and made a part hereof.
Resolution.
SECTION 2. That the City Clerk shall certify to the adoption of this
PASSED, ADOPTED AND APPROVED this day of August, 1999.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify
that the foregoing Resolution was passed, adopted and approved at a regular meeting of
the City Council of the City of Diamond Bar held on the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
day of August, 1999, by the
ATTEST:
City Clerk of the City of Diamond Bar
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CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 11, 1999
FROM: Terrence L. Belanger, City Manager
TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Program
Supplement No, M 002 to Administering Agency -State Agreement No. 07-5455 for Grant Funds
for the Rehabilitation/Reconstruction of Golden Springs Drive between Grand Avenue and Torito
Lane.
SUMMARY: The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 and the
Transportation Equity Act for the 21" Century (TEA -21) authorize various types of highway,
transit, and transportation -related programs. The City of Diamond Bar has applied for
$990,650.00 of ISTEA/TEA-21 funds to rehabilitate/reconstruct Golden Springs Drive between
Grand Avenue and Torito Lane. The execution of the Supplement Agreement No. M 002
between the City and the State is part of the process for fund reimbursement request.
RECOMMENDATION: That the City Council adopt Resolution No. 99-xx approving the
Program Supplement No. M 002 to Administering Agency -State Agreement No. 07-5455 for
Grant Funds for the Rehabilitation/Reconstruction of Golden Springs Drive between Grand
Avenue and Torito Lane and direct the City Clerk to forward the two originals to the State of
California Department of Transportation for final execution.
LIST OF ATTACHMENTS: X Staff Report
_ Resolution(s)
Agreement(s)
Public Hearing Notification
_ Bid Specification
x Other: Program Supplement No. M 002
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
REVIEWED BY:
rrence L. Bel ger
City Manager
James DeStefano
Deputy City Manager
N/A _ Yes _ No
Majority
N/A _ Yes _ No
N/A Yes No
N/A _ Yes _ No
. Liu
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: August 17, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING PROGRAM SUPPLEMENT
NO. M 002 TO ADMINISTERING AGENCY- STATE
AGREEMENT NO. 07-5455 FOR GRANT FUNDS FOR THE
REHABILITATION/ RECONSTRUCTION OF GOLDEN SPRINGS
DRIVE BETWEEN GRAND AVENUE AND TORITO LANE.
ISSUE STATEMENT
To approve the Program Supplement No. M 002 to Administering Agency -State Agreement No.
07-5455 in order to receive the $990,650.00 of ISTEA/TEA-21 funds for the Golden Springs
Drive Street Rehabilitation Project.
RECOMMENDATION
That the City Council adopt Resolution No. 99-xx approving the Program Supplement No. M
002 to Administering Agency -State Agreement No. 07-5455 for Grant Funds for the
Rehabilitation/Reconstruction of Golden Springs Drive between Grand Avenue and Torito Lane
and direct the City Clerk to forward the two originals to the State of California Department of
Transportation for final execution.
FINANCIAL SUMMARY
The Golden Springs Drive Street Rehabilitation Project was estimated to cost $1,119,000.00.
The funding sources, as budgeted, will be Prop A/C Funds and Intermodal Surface Transportation
Efficiency Act (ISTEA)/Transportation Equity Act for the 21" Century (TEA -21) Funds.
Based on the estimate of $1,119,000.00, $990,650.00 ISTEA/TEA-21 Funds have been allocated
towards the cost of the project. The local match toward this project is $128,350.00 of Prop A/C
Funds. The matching requirement for the ISTEA/TEA-21 program is 11.47% local fund to
88.53% federal funds. Through Fiscal Year 2003, TEA -21 reauthorizes the highway, highway
safety, transit and other surface transportation programs in the ISTEA of 1991.
BACKGROUND/DISCUSSION
The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 and the Transportation
Equity Act for the 21" Century (TEA -21) authorize various types of highway, transit, and
transportation -related programs.
The City of Diamond Bar has applied for $990,650.00 of ISTEA/TEA-21 funds to
rehabilitate/reconstruct Golden Springs Drive between Grand Avenue and Torito Lane. On June
29, 1999, authorization to proceed with the construction phase was received and on July 20,
1999, the City Council awarded a construction contract to Excel Paving Co. in an amount not to
exceed $742,593.00. The execution of the Supplemental Agreement No. M 002 between the City
and the State is part of the process for fund reimbursement request.
Prepared by: David G. Liu/Rose Manela
RESOLUTION NO. 99-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING PROGRAM
SUPPLEMENT NO. M002 TO ADMINISTERING AGENCY -
STATE AGREEMENT NO. 07-5455 FOR GRANT FUNDS
FOR THE REHABILITATION/RECONSTRUCTION OF
GOLDEN SPRINGS DRIVE BETWEEN GRAND AVENUE
AND TORITO LANE.
RECITALS
(i) The Congress of the United States has enacted the Intermodal Surface
Transportation Efficiency Act of 1991 (ISTEA) and the Transportation Equity Act
for the 21" Century (TEA -21) for program funding.
(ii) The City of Diamond Bar, hereinafter referred to as "City", has applied for
ISTEA/TEA-21 funds to be used for the rehabilitation /reconstruction of Golden
Springs Drive between Grand Avenue and Torito Lane, herein referred to as
"Project".
(iii) Before Federal -aid will be made available for a specific Program project, the City
is required to enter into an agreement with the State of California Department of
Transportation, herein referred to as "State", to delineate certain responsibilities
relative to prosecution of said project.
RESOLUTION
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Approves the Program Supplement No. M002 for grant funds for the
rehabilitation/reconstruction of Golden Springs Drive between Grand Avenue and
Torito Lane.
2. Certifies that said Project will be constructed in accordance with the Program
Supplement No. M002 and as described in the Project Location.
3. Appoints Terrence L. Belanger as agent of the City of Diamond Bar to conduct
all negotiations, execute and submit all documents, including, but not limited to
applications, agreements, amendments, payment requests and so on, which may be
necessary for the completion of the aforementioned project.
PASSED, APPROVED AND ADOPTED this 17" day of August , 1999.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council
of the City of Diamond Bar held on the 17`h day of Au ust , 1999 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
CITY CLERK OF THE
CITY OF DIAMOND BAR
STATE OF CALIFORNIA — BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS, Governor
DEPARTMENT OF TRANSPORTATION
DESIGN AND LOCAL PROGRAMS
P.O. BOX 942874, MS #1
SACRAMENTO, CA 94274-0001 -
TDD (9 16) 654-4014
(916) 654-3151 1§9
t:L
�
Fax: (916) 654-2409
July 20, 1999
J
File: 07-LA-0-DMBR
STPL-5455(002)
GOLDEN SPRINGS DR: GRAND AVE
TO TORRITO LANE
Mr. David G. Liu
Deputy Director of Public Works
City of Diamond Bar
21660 E. Copley Drive, Suite 100
Diamond Bar, CA 91765-4177
Dear Mr. Liu:
Enclosed are two originals of Program Supplement Agreement No. 002-M to Administering
Agency -State Agreement No. 07-5455 covering: Construction Engineering for the above -referenced
project.
Please sign both copies of this Agreement and return them to this office, Office of Local Programs -
MS 1. Alterations should not be made to the agreement language or funding. Attach your local
agency's certified authorizing resolution that clearly identifies the project and the official authorized to
execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification
by Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until the
agreement is fully executed.
Sincerely,
HUGH G. BRADY, Chief
Office of Local Programs
Project Implementation
Enclosure
s
cc: OLP AE Project Files
(07) DLAE- Satish Chander *We'll Find a Way" ACTLRFED.FRX -
r
-40GRAM SUPPLEMENT NO. M002
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 07-5455
Date: July 12, 1999
Location; 07-LA-0-DMBR
Project Number: STPL-5455(002)
E.A. Number: 07-931323
This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into
between the Agency and the State on 08/19/96 and is subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with
the covenants or remarks setforth on the following pages.
PROJECT LOCATION:
Golden Springs Dr : Grand Ave to Torrito Lane
TYPE OF WORK: Pavement Rehabilitation
PROJECT CLASSIFICATION OR PHASES) OF WORK
[ ] Preliminary Engineering
[X] Construction Engineering
Estimated Cost Federal Funds
Q23 $990,650.00
[ ] Right -Of -Way
$1,119,000.00
CITY OF DIAMOND BAR
By
Date
Attest
Title
LENGTH: 0(MILES)
[ ) Construction
Matching Funds
LOCAL OTHER
$128,350.00 7$0.00 $0.00
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Local Programs
Project Implementation
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
AccountiU1998
icer � I
Date
Chapter SItem Y ar
Program SC Cate Fund Source
324 2660-101-890 98-99 20.30.010.810 C
262040 892-F
Program Supplement 07-5455-MO02- ISTEA
$990,650.00
AMOUNT
990,650.00
Page 1 of 2
0-DMBR
,TPL-5455(002)
SPECIAL COVENANTS OR REMARKS
07/12/1999
1. The Local Agency will furnish a qualified Resident Engineer for
the contract.
2. The Local Agency will reimburse the State for their share of
costs for work requested to be performed by the State.
3. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal -Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR -2A) or the FNM -76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs Project Implementation.
4. The Local Agency will advertise, award and administer this
project in accordance with the current Local Assistance
Procedures Manual.
5. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Agency and shall be performed'at
regular intervals or as required for efficient operation of the
completed improvements.
Program Supplement 07-5455-H002- ISTEA Page 2 of 2
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
FROM: TERRENCE L. BELANGER, CITY MANAGER AA
RE: SALARY AND CLASSISIFCATION CHANGES
DATE: AUGUST 17, 1999
RECOMMENDATION:
It is recommended that the City Council approve Resolution No. 96-53 (A which
proposes changes in several classifications and salary ranges.
DISCUSSION:
At the time the FY 1999-2000 Municipal Budget was approved, the staff indicated that
there would several changes to classifications and salary ranges proposed, within first
couple months of FY 99-00. The following are the proposed changes for all but senior
executive management positions, which will be addressed, in a future report:
1. Community Services:
With the recent resignation of a Community Services Coordinator, staff is
proposing to enhance the capacity of the department by creating a Community
Services Assistant position ($59,100) and deleting a Community Services
Coordinator position ($46,100). Staff is proposing to reclassify the incumbent
Administrative Secretary to the position of Community Services Assistant. The
Administrative Secretary position ($50,100) would be changed to a Secretary
position ($46,100). The Secretary position would be recruited. The net cost for
these changes would be an estimated $9,000.
2. City Manager:
It is proposed that the incumbent Secretary be reclassified to an Administrative
Secretary, with a net cost of $4,000. It is proposed that the salary of the Senior
Administrative Assistant be changed to $47,404.33, from $44,058.19, with a net
cost of $3,904. It is proposed that the salary of the Assistant to City Manager be
changed from $55,017.30 to $57,626.32, for a net cost of $3,392.
SALARY/CLAS IFICATIONS
AUGUST 17, 1999
PAGE TWO
3. City Clerk:
It is proposed that the salary of the Assistant City Clerk be changed from
$39,578.90 to $41,686.45, for a net cost of $2,742.
4. Communications and Marketing:
It is proposed that the position of Management Information Services Technician
be changed from $41,686.75 to $44,058.19, for a net cost of $3,082.
Development Services:
With the recent resignation of the part-time Senior Administrative Assistant, it is
proposed that the part-time Senior Administrative Assistant be deleted and a full-
time Administrative Assistant position be allocated, for a net cost of $8,500. It is
proposed that the salary of the Code Enforcement Officer position be changed
from $38,347.06 to $41,686.75, for a net cost of $4,342.
The changes that have been proposed, if approved would result in total net costs of an
estimated $38,962.
RESOLUTION NO. 96-53 J
RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES
AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE,
VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES,
ORDERS, AND DETERMINES AS FOLLOWS:
WHEREAS, the City Council has determined that it is necessary to the efficient operation
and management of the City that rules and regulations be maintained prescribing sick leave,
vacation, leaves of absences, and other regulations for the officers and employees of the City; and
WHEREAS, it is necessary from time to time to establish comprehensive wage and salary.
schedules and to fix the rates of compensation to be paid to officers and employees of the City.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Diamond Bar,
California, as follows:
SECTION 1. COMPREHENSIVE WAGE AND SALARY PLAN
There is hereby established a Comprehensive Wage and Salary Plan for employees of the
City of Diamond Bar. The Comprehensive Wage and Salary Plan is designed to provide for a fair
and efficient framework for the administration of wages and is based upon the recommendations of
the City Manager.
SECTION 2. SALARY SCHEDULE
Pursuant to Ordinance 21 (1989), the Diamond Bar City Council hereby establishes the
salaries and the various full-time positions of the City of Diamond Bar. As of the pay period ending
on August 27, 1999, the compensation of the various classes of positions shall be as shown on
Schedule A and B (attached).
SECTION 3. FULL-TIME SALARY SCHEDULE GUIDELINES
New employees shall be hired at the entry step or any step at the discretion of the City
Manager and must successfully complete a one year probation period. At the end of six months, the
employee will be given a performance evaluation and may be eligible for the next step. Every year
thereafter, employees shall be given a performance evaluation and shall move to each successive
step, so long as the employee's performance is satisfactory or above.
RESOLUTION 96-53 J
Page Two
SECTION 4. PROBATION
In an effort to monitor newly -hired employees, the probation period for newly -hired
employees is one year.
SECTION 5. MILEAGE REIMBURSEMENT
Private automobiles are not to be used for the City business except as authorized. The City
Manager may authorize such use at the reimbursement rate equal to that set forth by the Internal
Revenue Service. Payments shall be based upon the most direct route to and from the destination,
and garage and parking expenses shall be paid in addition to the current rate, upon submission of
paid receipts.
SECTION 6. HEALTH, DENTAL, VISION, LIFE, DEFERRED COMPENSATION,
LONG TERM DISABILITY AND UNEMPLOYMENT INSURANCE.
All full-time employees and designated permanent part time employees are eligible to
receive group health, dental, vision, life, deferred compensation, disability insurance and
unemployment insurance within the City's group insurance carrier(s), with the administrative cost
and premiums paid by the City to a maximum established in Section 7, after 30 days of employment.
Dependents of employees are eligible for health, dental and vision insurance.
SECTION 7. FRINGE BENEFIT PACKAGE
An employee benefit program is authorized wherein all officers, full-time employees and
designated permanent part-time have a choice of medical and/or fringe benefits, as described in
Section 6, in an amount not to exceed $650.00 a month, paid by the City.
A. Employees, defined as Management shall receive an additional $30.00 per month to be
applied as described in Section 6.
B. All employees shall participate in the Life, Dental and Vision Insurance programs. The City
shall pay the cost of the employee in addition to the benefit program described in Section 6
or Section 7(A). Monies in excess of the City's 457 Plan shall be paid off annually during
each December.
C. All eligible employees may participate in the City's 401(A) deferred compensation plan.
SECTION 8. PART-TIME EMPLOYMENT
Hourly compensation for the various part-time positions shall be as set forth in Schedule B
(attached).
RESOLUTION 96-53 J
Page Three
SECTION 9. STATUS OF EMPLOYMENT
All employees serve under the City Manager, pursuant to Government Code Section 34856.
Per Government Code Section 36506, nothing in these rules and regulations shall be construed to
provide employees with any tenure or property interest in employment.
SECTION 10. PUBLIC EMPLOYEES' RETIREMENT SYSTEM - DEFERRED.
COMPENSATION
The City of Diamond Bar shall pay the employee contribution of said employee salary to the
State Public Employees' Retirement System (PERS) as deferred income.
SECTION 11. PAY PERIODS
The compensation due to all officers and employees of the City shall be on a bi-weekly basis.
SECTION 12. PAY DAYS
Warrants or checks in the payment of compensation shall be made available by the City to
employees and officers of the City on the Friday succeeding the close of any given pay period. In
an event that pay day falls on a holiday, all warrants or checks in payment of compensation shall be
made available to the City employee on the last work day preceding the holiday.
SECTION 13. WORKING HOURS AND OVERTIME
A. Eight (8) hours, exclusive of lunch period, shall constitute a day's work for all full time
employees.
B. The official work week of the City of Diamond Bar shall be five (5) working days of eight
(8) hours each. It shall be the duty of each Department Head to arrange the work of their
Department so that each employee therein shall not work more than five (5) days in each
calendar week. The City Manager may require an employee to temporarily perform service
in excess of five (5) days per week when public necessity or convenience so requires.
C Whenever an employee, other than an Management employee, shall be required to work
overtime, beyond 40 hours per week, such person shall receive compensation for such
overtime worked at one and one-half (1 1/2) times the regular rate of pay, provided they
have completed full 40 hour work week.
RESOLUTION 96-53 J
Page Four
D. Any full time employee, other than an Management Team Member, who is required to
work on an observed holiday beyond the regular 40 hour work week, shall be entitled to
pay at the rate of two (2) times the regular rate of pay provided they have worked a 40
hour work week.
E. There is nothing contained within this Section to exclude the City from implementing a
4-10 Plan at their option.
SECTION 14. ANNUAL VACATION
A. A full time employee, pursuant to the below schedule, shall be entitled to a vacation, to
be accrued at the appropriate hours per pay period.
YEARS OF SERVICE
VACATION ACCRUAL
1-5 10 days
6-10 15 days
11 & Up 20 days
B. Vacation time may be accumulated to a maximum of twenty (20) days (160 hours). The
City Manager may approve vacation time accruals exceeding twenty (20) days.
C. The total vacation allowance shall be computed to the nearest whole day, based upon the
number of full months of City service.
D. In the event one or more municipal holidays follow accumulated vacation leave, such
days shall not be charged as vacation leave and the vacation leave shall be extended
accordingly for those employees eligible for such holidays.
E. An employee shall take vacation at such time during the calendar year based upon due
regard to the needs of the employee's services and the work schedule.
F. Vacation shall be taken during the year following which the vacation privilege has been
earned.
G. The time set for the vacation of the City Manager shall be subject to the approval of the
City Council.
H. Employees who terminate shall be paid the salary equivalent to all accrued and
accumulated vacation.
RESOLUTION 96-53 J
Page Five
All vacation requests shall be made at least ten (10) days in advance and prior approval
must be given by employee's supervisor and Department Head.
If an employee does not request time off in advance and simply does not show up for
work, the City Manager may deny the use of vacation time or other benefit for the time
off, and said employee is subject to disciplinary action including discharge.
K. Management employees, for the purpose of accrual, shall be credited with previous
municipal experience, up to five (5) years of service.
SECTION 15. SICK LEAVE
A. Sick leave with pay shall be accrued by full-time employees at a rate of 3.08 hours per
pay period.
B. Employees are eligible to use sick leave, as it is accrued and/or accumulated.
C. Unused sick leave may be accumulated to a maximum total not to exceed 160 hours.
Absence or illness may not be charged to sick leave if not already accrued and/or
accumulated.
D. Each full time employee shall be paid one-half (1/2) of the unused balance of the
annually accrued sick leave, accrued during a given accrual year, when the then annual
accrual results in sick leave in excess of the maximum allowable accumulation of 160
hours. The sick leave payout shall only apply to the amount which is in excess of the
maximum allowable accumulated amount of 160 hours. The annual accrued sick leave,
over the maximum accumulation, shall be paid once a year, at the employee's current
wage at the time of payment. Said payment is to be made on the first day in December,
or at such other time as the City Manager may determine, at his/her absolute discretion,
as appropriate.
E. Sick leave shall be allowed only in case of necessity and actual sickness or disability of
the employee or dependent family members, as determined by the City Manager. In
order to receive sick leave with pay, the employee shall notify the Department Head prior
to or within two (2) hours after the time set for beginning daily duties. The City Manager
may, if he/she deems necessary, require the employee to file a Physician's Certificate or a
Personal Affidavit stating the cause of absence.
F. Sick leave shall not accrue to any employee for any month in which that employee is on
unpaid leave and does not work a minimum of ten (10) eight (8) hour working days in
any one month or combination thereof.
RESOLUTION 96-53 J
Page Six
G. If an employee does not show up for work and does not call in within two hours, the City
Manager may deny use of sick leave for the unauthorized time off, and employee is
subject to disciplinary action.
H. Employees using all accumulated sick leave may be deemed to have abandoned their
employment.
After five (5) years of service, when an employee retires, resigns or terminates in good
standing, that employee will be paid all accumulated sick leave at a rate of one-half (l /2)
of the employee's current rate of pay at his/her date of termination.
SECTION 16. BEREAVEMENT LEAVE
When circumstances are such and the City Manager determines that conditions warrant,
three (3) paid bereavement leave days may be granted in the event of death of a relative of a full-
time employee. "Relative" is defined as spouse, parents, children, step -children, brother, sisters,
grandparents, grandchildren, half-brothers, half-sisters, aunts, uncles, or other individuals related
by blood or marriage.
SECTION 17. UNAUTHORIZED LEAVE
If an employee does not show up for work for three consecutive work days without
notifying said employee's supervisor or Department Head, said employee shall be considered to
have voluntarily terminated employment with the City.
SECTION 18. ON-THE-JOB INJURY
Whenever a person is compelled to be absent from employment with the City on account
of injury arising out of or in the course of that employee's employment as determined by the
Workers' Compensation Act, the employee may elect to apply pro -rated accrued sick leave, if
any, to such absence to receive compensation of an amount of the difference between the
compensation received under the Workers' Compensation Act and that employee's regular pay,
not to exceed the amount of the employee's earned sick leave. An employee in such instance may
also elect to use any earned vacation time in like manner after sick leave is exhausted. The City
will pay the employee up to three (3) days of that employee's regular salary as it relates to an on-
the-job injury and if not covered by Workers' Compensation.
RESOLUTION 96-53 J
Page Seven
SECTION 19. JURY DUTY
If a full-time employee is called for jury duty, such person shall receive regular pay while
actually performing jury service, however, any amount received by such employee as payment
for services as juror shall be reimbursed to the City. All mileage paid to the employee as a juror
shall not be considered as a reimbursable item to the City.
SECTION 20. ATTENDANCE
Full time employees shall be in attendance at their work in accordance with the rules
regarding hours of work, holidays, and leave. Departments shall keep attendance records of all
employees. Absence of any employee without leave may result in possible disciplinary action,
including discharge.
SECTION 21. HOLIDAYS
A. Holidays which fall on Saturday shall be observed on the preceding Friday, and holidays
which fall on Sunday shall be observed on the following Monday. Paid holidays are only
for the observed days.
B. The City of Diamond Bar's observed paid holidays are as follows:
1. New Year's Day (January 1)
2. Washington's Birthday (observed the third Monday in February)
3. Memorial Day (observed the last Monday in May)
4. Independence Day (July 4)
5. Labor Day (observed first Monday in September)
6. Veteran's Day (November 11)
7. Thanksgiving Day
8. Day following Thanksgiving Day
9. Christmas Eve (December 24)
10. Christmas Day (December 25)
11. Two (2) Floating Holidays
SECTION 22. FLOATING HOLIDAYS
A. Each full time employee is allowed two (2) floating holidays (8 hours each) per calendar
year, January through December.
B. Floating Holidays are not cumulative and must be used during the above period or said
employee will lose the allocated hours.
RESOLUTION 96-53 J
Page Eight
C. Each employee must submit a request in advance, and approval must be given by
the employee's supervisor and Department Head.
D. A full time employee is eligible to use a floating holiday after 30 days of
continuous employment.
E. Floating Holidays may be used in lieu of sick leave only if all other benefit time
has been exhausted.
SECTION 23. TRAINING PLAN
The City Manager and employees of the City are eligible to request specialized training in the
form of symposiums, special courses, forums, etc., at the City's expense.
SECTION 24. LEAVE OF ABSENCE
Leave of absence without pay may only be granted by the City Manager.
SECTION 25. RESIGNATION
An employee wishing to terminate employment in good standing shall file a written
resignation with the City Manager stating the effective date and reasons for leaving, at least two
(2) weeks prior to the resignation. Failure to give such notice shall mean the employee did not
terminate in good standing, unless by reason of hardship and upon that employee's request, the
City Manager has waived the two week notice requirement.
SECTION 26. ANTI -NEPOTISM PROVISION
A. Relatives of those listed below may not be employed anywhere in the City organization:
1. City Council Members;
2. Standing Board and Commission members;
3. Management Team Members of the City;
4. Employees of the City Manager's Department; or
5. Employees of the Personnel Department.
B. The employment of a relative within a department is prohibited when they:
1. Perform joint duties;
2. Share responsibility of authority;
3. Function in the same chain of command; and
4. Work on the same shift at the same work site.
RESOLUTION 96-53 J
Page Nine
C. For business reasons of supervision, safety, security or morale, the City may refuse to
place one spouse under the direct supervision of the other spouse.
D. For business reasons of supervision, safety, security or morale, an employer may refuse to
place both spouses in the same department, division, or facility if the work involves
potential conflicts of interest or other hazards greater for married couples than other
persons.
E. "Relative" means child, step -child, parent, grandparent, grandchild, brother, sister, half-
brother, half-sister, aunt, uncle, niece, nephew, parent -in-law, brother -in law, sister-in-
law, or another individual related by blood or marriage.
F. "Employee" means any person who receives a City paycheck for services rendered to the
City.
SECTION 27. NON-DISCRIMINATION
The City of Diamond Bar does hereby affirm to adopt and support a policy of non-
discrimination with regard to all phases of personnel recruitment, selection and appointment.
The City further declares that it will not exclude from participation in, deny the benefits to, or
subject to discrimination any person on the basis of race, religion, nationality, sex, age or
handicap, thereby affirming the City of Diamond Bar's posture as an equal opportunity employer.
SECTION 28. EMPLOYEE PERFORMANCE EVALUATION APPEALS
PROCEDURES
It is the intent of the City to offer fair and equitable appeals procedures for employee's
performance evaluations. Below are the official guidelines.
A. Employee and supervisor meet to review and discuss the employee's performance
evaluation.
B. The employee may respond in writing to the contents of the evaluation. This response
must be submitted to the Department Head within five (5) working days immediately
following the evaluation.
C. The Department Head, as the reviewing official, shall respond in writing to the employee
within five (5) working days. This response becomes an official part of the evaluation.
D. If the employee chooses to continue to appeal following the response from the reviewing
official, the employee must submit an additional written response to the Personnel Officer
within five (5) working days after receipt of the reviewing official's response.
RESOLUTION 96-53 J
Page Ten
E. The Personnel Officer shall review the evaluation appeal within five (5) days with the
employee, supervisor and Department Head. Every effort will be made at this level to
resolve the appeal.
F. If the matter is not settled, a written appeal may be submitted to the City Manager by the
employee within five (5) working days following the decision rendered in writing by the
Personnel Officer.
G. The City Manager shall review the appeal with the employee, supervisor, Department
head and Personnel Officer. The decision shall be rendered in writing within five (5)
working days by the City Manager, and the decision of the City Manager shall be final.
SECTION 29. POST OFFER PHYSICAL EXAMS
All individuals who become a candidate for City employment must successfully pass a
post -offer physical and substance abuse exams and are subject to fingerprinting and a
background investigation. The candidates being considered for employment will be sent to a
City authorized physician at the City's expense.
SECTION 30. EMERGENCY CALL -OUT POLICY
The following Emergency Call -Out Policy shall be adhered to:
A. When a full time employee or permanent part-time, other than an Management
employee, is called out for a City emergency, the employee shall be given a
minimum of two hours pay, regardless of the amount of time it takes to rectify the
problem.
B. The employee shall be paid overtime per Section 13.
SECTION 31. ADMINISTRATIVE LEAVE
Management employees are allowed two (2) days of administrative leave per fiscal year.
Additional days of leave may be authorized by the City Manager, based on the number of total
hours the individual works over and above 40 hours per week.
A. Management employees do not receive paid overtime, and this leave is to recognize those
employees who work over and above 40 hours per week.
RESOLUTION 96-53 J
Page Eleven
B. Following is a list of Management Team Member positions:
Accountant II
Administrative Assistant
Assistant to the City Manager
Associate Engineer
Associate Planner
City Clerk
Communications and Marketing Director
Communications and Marketing Coordinator
Community Services Assistant
Deputy City Manager
Deputy Public Works Director
Development Services Assistant
Director of Community Services
Director of Finance
Public Works Supervisor
Secretary to the City Manager/Office Manager
Senior Administrative Assistant
Superintendent of Parks & Maintenance
C. Administrative leave may not be accumulated and carried over to the following year. It
must be used by June 30 of each fiscal year. Leave may be granted in hourly increments.
Requests shall be submitted to employee's immediate supervisor for approval, then
forwarded to the City Manager for approval. Administrative leave will be authorized at
the convenience of the City and the work schedule.
SECTION 32. MEDICARE
Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired
after March 31, 1987 will have 1.45 percent of their base salary deducted from their paycheck to
be paid to Medicare. The City will match the 1.45 percent as mandated by law.
SECTION 33. IMMIGRATION REFORM AND CONTROL ACT OF 1986
In compliance with the Immigration Reform and Control Act of 1986, all new employees
must verify identity and entitlement to work in the United States by providing required
documentation.
RESOLUTION 96-53 J
Page Twelve
SECTION 34. EXTENDED BENEFITS - COBRA
The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for
the continuation of health care coverage to certain employees who terminated employment and
beneficiaries of employees who die, become disabled or are divorced. Employees become
eligible for continued coverage upon termination of service, whether voluntary or not (other than
termination for gross misconduct), retirement or reduction in hours worked. For these employees
and their dependents, continued coverage is available for 18 months, at their expense.
SECTION 35. TUITION REIMBURSEMENT
Subject to Council fiscal year budget authorization, each employee shall be entitled to
reimbursement in the amount of $500 per fiscal year, for college -level or university -level
educational courses (including tuition and related books), which have been approved by the
personnel Officer or his/her designate as being job-related and of value to the City.
Reimbursement under this Section is contingent upon the verification of the attainment of a letter
grade of "C" or better, or in those cases where no letter grade is given, verification of completion
of the course with a Pass or Credit grade and submittal of a receipt for registration bearing
the name of the course, for which reimbursement is being requested. In the case of
reimbursement for books for any approved/verified course; a syllabus, course reading list or
course outline showing the book as being required for the course, plus a receipt bearing the title
of the book shall be submitted.
SECTION 36. PART TIME EMPLOYEES' RETIREMENT
Effective July 1, 1991, part time, seasonal and temporary employees will be covered by a
retirement system, under Social Security (0Dtax rate is the employee's
Electionlon rate workershand all be
6.2% on wages up to $72,600. The employer's
emergency workers are excepted from coverage, under this section.
ADOPTED AND APPROVED THIS day of
,1999
Mayor
RESOLUTION 96-53 J
Page Thirteen
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a special meeting of the City Council
of the City of Diamond Bar held on the day of , 1999, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
LYNDA BURGESS, City Clerk of the
City of Diamond Bar
Schedule A
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 1999-2000
Revised 08/11/99
JOB TITLE
A
B
C
9.56
D
10.04
E
10.54
11.07
11.62
Receptionist
850
8.67
1,503.36
9.11
1,578.52
1,657.45
1,740,32
1,827.34
1,918.71
2,014.64
18,040.27
18,942.28
19,889.39
20,883.86
21,928.06
23,024.46
24,175.68
Jr. Clerk Typist
986
10.23
10.74
11.28
11.84
12.44
13.06
13.71
1,773.28
1,861.94
1,955.04
2,052.79
2,155.43
2,263.20
2,376.36
21,279.32
22,343.29
23,460.45
24,633.47
25,865.15
27,158.40
28,516.32
Clerk Typist
1058
10.79
11.33
11.90
12.49
13.12
13.78
14.46
1,870.85
1,964.40
2,062.62
2,165.75
2,274.03
2,387.74
2,507.12
22,450.24
23,572.75
24,751.39
25,988.96
27,288.41
28,652.83
30,085.47
Transportation
1058
10.79
11.33
11.90
12.49
13.12
13.78
14.46
Clerk
1,870.85
1,964.40
2,062.62
2,165.75
2,274.03
2,387.74
2,507.12
22,450.24
23,572.75
24,751.39
25,988.96
27,288.41
28,652.83
30,085.47
Community Services
1164
11.87
12.46
13.08
13.74
14.43
15.15
2,625.40
15.90
2,756.67
Coordinator
2,057.07
2,159.92
2,267.92
2,381.31
2,500.38
24,684.83
25,919.07
27,215.02
28,575.77
30,004.56
31,504.79
33,080.03
Secretary
1164
11.87
12.46
13.08
13.74
14.43
15.15
15.90
2,057.07
2,159.92
2,267,92
2,381.31
2,500.38
2,625.40
2,756.67
24,684.83
25,919.07
27,215.02
28,575.77
30,004.56
31,504.79
33,080.03
Account Clerk H
1164
11.87
12.46
13.08
13.74
14.43
15.15
15.90
2,057.07
2,159.92
2,267.92
2,381.31
2,500.38
2,625.40
2,756.67
24,684.83
25,919.07
27,215.02
28,575.77
30,004.56
31,504.79
33,080.03
Parks Maintenance
1227
12.52
13.14
13.80
14.49
15.21
15.98
16.77
Worker TI
2,169.59
2,278.07
2,39 1.97
2,511.57
2,637.15
2,769.01
2,907.46
26,035.07
27,336.83
28,703.67
30,138.85
31,645.79
33,228.08
34,889.49
Administrative
1282
13.08
13.73
14.42
15.14
15.90
16.69
17.53
Secretary
2,267.11
2,380.47
2,499.49
2,624.47
2,755.69
2,893.48
3,038.15
27,205.38
28,565.65
29,993.93
31,493.63
33,068.31
34,721.72
36,457.81
Senior Account
1282
13.08
13.73
14.42
15.14
15.90
16.69
17.53
Clerk
2.267.11
2,380.47
2,499.49
2,624.47
2,755.69
2.893.48
3,038.15
27,205 38
28.565.65
29,993.93
31,493.63
33,068.31
34,721.72
36.457 81
Senior Administrative
1392
14.20
14.91
15.65
16.44
17.26
18.12
19.03
Secretary
2,461.20
2,584.26
2,713.47
2,849.15
2,991.60
3,141.18
3,298.24
29,534.38
31,011.10
32,561.66
34,189.74
35,899.23
37,694.19
39,578.90
Assistant City Clerk
1496
14.96
15.70
16.49
17.31
18.18
19.09
20.04
2,592.27
2,721.89
2,857.98
3,000.88
3,150.93
3,308.47
3,473.90
31,107.29
32,662.66
34,295.79
36,010.58
37,811.11
39,701.67
41,686.75
Code Enforcement
1496
14.96
15.70
16.49
17.31
18.18
19.09
20.04
Officer
2,592.27
2,721.89
2,857.98
3,000.88
3,150.93
3,308.47
3,473.90
31,107.29
32,662.66
34,295.79
36,010.58
37,811.11
39,701.67
41,686.75
JOB TITLE
A
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 1999-2000
B C D
E
F
1ORgUIR A
Revised 08/11/99
G
Management
1550
15.81
16.60
17.43
18.30
1921
20.17
21.18
Information System
2,739.74
2,876.73
3,020.57
3,171.59
3,330.17
3,496.68
3,671.52
(MIS) Technician
32,876.90
34,520.74
36,246.78
38,059.12
39,962.08
41,960.18
44,058.;9
Community Services
1550
15.81
16.60
17.43
18.30
19.21
20.17
21.18
Assistant
2,739.74
2,876.73
3,020.57
3,171.59
3,330.17
3,496.68
3,671.52
32,876.90
34,520.74
36,246.78
38,059.12
39,962.08
41,960.18
44,058.19
Development
1550
15.81
16.60
17.43
18.30
19.21
20.17
21.18
Services Assistant
2,739.74
2,876.73
3,020.56
3,171.59
3,330.17
3,496.68
3,671.52
32,876.90
34,520.74
36,246.78
38,059.12
39,962.07
41,960.18
44,058.19
Administrative
1550
15.81
16.60
17.43
18.30
19.21
20.17
21.18
Assistant
2,739.74
2,876.73
3,020.56
3,171.59
3,330.17
3,496.68
3,671.52
32,876.90
34,520.74
36,246.78
38,059.12
39,962.07
41,960.18
44,058.19
Senior Administrative
1667
17.01
17.86
18,75
19.69
20.67
21.71
22.79
Assistant
2,947.82
3,095.21
3,249.97
3,412.47
3,583.09
3,762.25
3,950.36
35,373.84
37,142.53
38,999.66
40,949.64
42,997.12
45,146.98
47,404.33
Assistant Planner
1667
17.01
17.86
18.75
19.69
20.67
21.71
22.79
2,947.82
3,095.21
3,249.97
3,412.47
3,583.09
3,762.25
3,950.36
35,373.84
37,142.53
38,999.66
40,949.64
42,997.12
45,146.98
47,404.33
Accountant II
1667
17.01
17.86
18.75
19.69
20.67
21.71
22.79
2,947.82
3,095.21
3,249.97
3,412.47
3,583.09
3,762.25
3,950.36
35,373.84
37,142.53
38,999.66
40,949.64
42.997.12
45,146.98
47,404.33
Public Works
1667
17.01
17.86
18.75
19.69
20.67
21.71
22./9
Supervisor
2,947.82
3,095.21
3,249.97
3,412.47
3,583.09
3,762.25
3,950.36
35,373.84
37,142.53
38,999.66
40,949.64
42,997.12
45,146.98
47,404.33
See to the City Mgr/
1928
19.66
20.64
21.68
22.76
23.90
25.09
26.35
Office Manager
3,407.94
3,578.33
3,757.25
3,945.11
4,142.37
4,349.49
4,566.96
40,895.23
42,939.99
45,086.99
47,341.34
49,708.41
52,193.83
54,803.52
Communications &
1935
19.74
20.72
21.76
22.85
23.99
25.19
26.45
Marketing Coord.
3,421.23
3,592.29
3,771.91
3,960.50
4,158.53
4,366.45
4,584.78
41,054.76
43,107.49
45,262.87
47,526.01
49,902.31
52,397.43
55,017.30
Superintendent of
1935
19.74
20.72
21.76
22.85
23.99
25.19
26.45
Parks/Maintenance
3,421.23
3,592.29
3,771.91
3,960.50
4,158.53
4,366.45
4,584.78
41,054.76
43,107.49
45,262.87
47,526.01
49,902.31
52,397.43
55,017.30
Senior Accountant
1935
19.74
20.72
21.76
22.85
23.99
25.19
26.45
3,421.23
3,592.29
3,771.91
3,960.50
4,158.53
4,366.45
4,584.78
41,054.76
43,107.49
45,262.87
47,526.01
49,902.31
52,39243
55,017.30
Associate Planner
2027
20,67
21.71
22.79
23.93
25.13
2039
27 70
3,583.47
3,762.64
3,950.78
4,148.31
4,355.73
4.573.52
4,802.19
43,001.65
45,151.73
47,409.31
49,779.78
52,268.77
54,882.21
57,626.32
Associate Engineer
2027
20.67
21.71
22.79
23.93
25.13
26.39
27.70
3,583.47
3,762.64
3,950.78
4,148.31
4,355.73
4,573.52
4,802..)
43,001.65
45,151.73
47,409.31
49,779.78
52,268.77
54,882.21
57,626.32
JOB TITLE
Revised 08/11/99
F G
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 1999-2000
A B C D
Assistant to the
2027
20.67
21.71
22.79
23.93
City Manager
57,626.32
3,583.47
3,762.64
3,950.78
4,148.32
4,916.53
5,162.36
43,001.65
45,151 73
47,409.32
49,779.78
Senior Planner
2179
22.22
23.34
24.50
25.73
58,998.36
61,948.28
3,852.23
4,044.84
4,247.08
4,459.44
5,336.53
5,603.36
46,22676
48,538.10
50,965.01
53.513.26
Senior Engineer
2179
22.22
23.34
24.50
25.73
64,038.41
67,240.33
3,852.23
4,044.84
4,247.08
4,459.44
5,917.23
6,213.09
46,226.76
48,538.10
50,965.01
53,513.26
Communications &
2365
24.12
25.33
26.60
27.93
Marketing Director
74,557.09
4,181.31
4,390.38
4,609.90
4,840.39
5,917.23
6,213.09
50,175.77
52,684.56
55,318.78
58,084.72
City Clerk
2365
24.12
25.33
26.60
27.93
82,447.41
86,569.78
4,181.31
4,390.38
4,609.90
4,840.39
6,870.62
7,214.15
50,175.77
52,684.56
55,318.78
58,084-72
Community Services
2622
26.75
28.09
29.49
30.96
Director
91,994.25
4,636.30
4,868.12
5,111.53
5,367.10
8,881.74
9,325.83
55,635.65
58,417.43
61,338.31
64,405.22
Finance Director
2622
26.75
28.09
29.49
30.96
4,636.30
4,868.12
5,111.53
5,367.10
55,635.65
58,417.43
61,338.31
64,405.22
Deputy PW Director
2622
26.75
28.09
29.49
30.96
4,636.30
4,868.12
5,111.53
5,367.10
55,635.65
58,417.43
61,338.31
64,405.22
Comm. Development
3045
31.06
32.61
34.24
35.95
Director
5,383.31
5,652.47
5,935.10
6,231.85
64.599.70
67,829.69
71,221.17
74,782.23
City Eng/Public
3045
31.06
32.61
34.24
35.95
Works Director
5,383.31
5,652.47
5,935.10
6,231.85
64,599.70
67,829.69
71,221.17
74,782.23
Deputy City Manager
3236
33.00
34.65
36.39
38.21
5,720.63
6,006.66
6,306.99
6,622.34
68,647.52
72,079.90
75,683.90
79,468.09
City Manager •
3468
40.15
42.16
44.26
46.48
6,959.08
7,307.03
7,672.38
8,056.00
83,508.91
87,684.35
92,068.57
96,672.00
schedule A
E
Revised 08/11/99
F G
25.13
26.39
27.70
4,355.73
4,573.52
4,802.19
52,268.77
54,882.21
57,626.32
27.01
28.36
29.78
4,682.41
4,916.53
5,162.36
56,188.92
58,99836
61.948-28
27.01
28.36
29.78
4,682.41
4,916.53
5,162.36
56,188.92
58,998.36
61,948.28
29.32
30.79
32.33
5,082.41
5,336.53
5,603.36
60,988.96
64,038.41
67,240.33
29.32
30.79
32.33
5,082.41
5,336.53
5,603.36
60,988.96
64,038.41
67,240.33
32.51
34.14
35.84
5,635.46
5,917.23
6,213.09
67,625.48
71,006.76
74,557.09
32.51
34.14
35.84
5,635.46
5,917.23
6,213.09
67,625.48
71,006.76
74,557.09
32.51
34.14
35.84
5,635.46
5,917.23
6,213.09
67,625.48
71,006.76
74,557.09
37.75
39,64
41.62
6,543.44
6,870.62
7,214.15
78,521.34
82,447.41
86,569.78
37.75
39.64
41.62.
6,543.44
6,870.62
7,214.15
78,521.34
82,447.41
86,569.78
40.12
42.12
44.23
6,953.46
7,301.13
7,666.19
83,441.50
87,613.57
91,994.25
48.80
51.24
53.80
8,458.80
8,881.74
9,325.83
101,505.60
106,580.88
111,909.92
Schedule 8
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 1999-2000
PART TIME/ HOURLY
JOB TITLE
A
B
C
D
E
F
Revised 08/11/99
G
Comm. Svcs Leader
5.58
6.16
6.71
7.27
7.83
8.38
8.93
Community Svcs Leader 11
7.83
8.38
8.93
9.49
10.05
10.62
11.17
Intern/Part-Time
7.83
8.38
8.93
9.49
10.05
10.62
11.17
Parks Mtce Helper
7.83
8.38
8.93
9.49
10.05
10.62
11.17
Counter Clerk/Permit Tech
13.97
14.66
15,41
16.17
16.98
17.82
18.72
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 10, 1999
FROM: Terrence L. Belanger, City Manager
TITLE: RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING AN EXTENSION OF TIME FOR TENTATIVE PARCEL
MAP NO. 23382, CONDITIONAL USE PERMIT NO. 92-1, AND OAK TREE PERMIT
NO. 95-2 FOR PROPERTY LOCATED IN THE 3000 BLOCK OF STEEPLECHASE LANE.
SUMMARY: Mr. Warren Dolezal is the owner of a 2.55 acre site located in the 3000 block of Steeplechase
Lane. In June 1995 the City approved a subdivision of the site into four lots and the retention of the existing
oak tree. In September 1998 the City Council denied a request to extend the land use approvals and remove the
oak tree. An action was filed in Superior Court to overturn the City denial. The City and Mr. Dolezal agreed to
settle the dispute in April 1999. Mr. Dolezal has filed for an extension of time, reducing the project parcel map
from four to three lots, and will preserve the existing oak tree. The Planning Commission recommends approval
of the requested extension of time, lot reduction and tree preservation. On August 3, 1999 the City Council
conducted a noticed public hearing and directed staff to prepare a resolution of approval.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 99 -XX approving the application requests.
LIST OF ATTACHMENTS: _ Staff Report _ Public Hearing Notification
X Resolutions _ Bid Specification (on file in City Clerk's Office)
Ordinances
Agreements
EXTERNAL DISTRIBUTION: Applicant
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
X
Yes No
by the City Attorney?
2. Does the report require a majority vote?
X
Yes No
3. Has environmental impact been assessed?
X
Yes No
4. Has the report been reviewed by a Commission?
X
Yes No
Which Commission? Planning Commission
5. Are other departments affected by the report?
X
Yes No
Report discussed with the following affected departments:
Public
Works Division
RE
X
IW- - 72--e4�-
T ence L. Belan r
City Manager
James DeStefano
Deputy City Manager
CITY COUNCIL
RESOLUTION NO- 99-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING A ONE YEAR EXTENSION OF
TIME FOR TENTATIVE PARCEL MAP NO. 23382,
CONDITIONAL USE PERMIT No. 92-1, OAK TREE PERMIT
NO. 95-2, MITIGATED NEGATIVE DECLARATION NO. 95-2
FOR A 3 LOT SUBDIVISION LOCATED IN THE 3000 BLOCK
(NORTH SIDOF HAWKWOOD ROAD, DIAOF STEEPLECHASE MOND BAT AR, ,
CALIFORNIA.
A. RECITALS.
1. The property owner and applicant, Warren Dolezal of The Dolezal Family
Limited Partnership, has filed an application for a one year extension of time for
Tentative Parcel Map No. 23382, Conditional Use Permit No. 92-1 and Oak Tree
Permit No. 95-2. The request includes an amendment to reduce the number of
lots from four to three. The project site is located at the 3,000 Block (north side
of Steeplechase Lane, at the terminus of Hawkwood Road), Los Angeles County,
California, as described above in the title of this Resolution. Hereinafter in this
Resolution, the subject Extension of Time, Oak Tree Permit, Negative
Declaration and Mitigation Monitoring Program shall be referred to as the
"Application".
2. On April 18, 1989, the City of Diamond Bar was established as a duly organized
municipal corporation of the State of California. Thereafter, the City Council of
the City of Diamond Bar adopted its Ordinance No. 14 (1990), thereby adopting
the Los Angeles County Code, as the ordinances of the City of Diamond Bar.
The application was processed in accordance with the procedures as described
within the Los Angeles County Code, and Settlement Agreement approved by the
City Council on April 20, 1999.
3. Action was taken on the subject application as to the consistency with the General
Plan. It has been determined that the Applications are consistent with the General
Plan.
4. On June 22, July 13, and July 27, 1999, the Planning Commission of the City of
Diamond Bar conducted a duly noticed public hearing on the Application. On
July 27, 1999, the Planning Commission adopted Resolution No. 99-18
recommending City Council approval of the Application.
5. On July 22, 1999, notification of the public hearing for this project was published
in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers.
In addition, eighty-two property owners within a 500 foot radius of the project site
were notified by mail.
g.\ccresos and ord\tpm23382au9171999.doc
6. On August 3, 1999, the City Council of the City of Diamond Bar conducted a
duly noticed public hearing on the Application.
B RESOLUTION.
NOW, THEREFORE, it is found, determined and resolved by the City Council of the
City of Diamond Bar as follows:
1. This City Council hereby specifically finds that all of the facts set forth in the
Recitals, Part A, of this Resolution are true and correct.
2. Pursuant to the guideline of the California Environmental Quality Act (CEQA),
Mitigated Negative Declaration No. 95-5 was prepared and adopted by the City
Council on June 20, 1995, along with the approval of Tentative Parcel Map
No. 23382, Conditional Use Permit No. 92-1, Oak Tree Permit No. 95-2 and the
Mitigation Monitoring
in order touaddeQ
QA Section 15164, an
Addendum has been preparedss issues t to Erelated to the reduction of
the map from four to three lots.
3. The City Council hereby specifically finds and determines that, having considered
the record as a whole including the findings set forth below, and changes and
alterations which have been incorporated into and conditioned upon the proposed
project set forth in the application, there is no evidence before this City Council
that the project proposed herein will have the potential of an adverse effect on
wild life resources or the habitat upon which the wildlife depends. Based upon
substantial evidence, this City Council hereby rebuts the presumption of adverse
effects contained in Section 753.5 (d) of Title 14 of the California Code of
Regulations.
4. Based on the findings and conclusions set forth herein, this City Council hereby
finds as follows:
(a) The Application relates to a project originally approved by the City
Council on June 20, 1995. The approved project would subdivide a
2.55 acre parcel into four residential lots for the eventual development of
four -custom single family residences ranging from approximately 4,000 to
ed to reduce the
8,000 square feet. three e Application
gaLots wall vary in sizeeen dfrom .800 to .929
subject property tot parcels.
acres.
(b) The project site has a General Plan Land Use designation of Low Density
Residential -Maximum 3 Dwelling Units Per Acre (R-1-3DU/Acre). It is
zoned Single Family Residential -Minimum Lot Size 8,000 Square Feet
(R-1-8,000).
2
(c) Generally, the following zones surround the project site: To the north is
the R-1-20,000 Zone and the Commercial -Recreational (C-R) Zone; to the
south is the R-3-8,000 Zone; to the east is the R-1-20,000 Zone; and to the
west is the R-1-9,000 Zone.
(d) The extension of time request does not alter the map's design or any
standards or conditions of approval related to the subdivision or the
Conditional Use Permit.
(e) The proposed construction or proposed use will be accomplished without
endangering the health of the remaining tree on the subject property.
The project site contains one oak tree located on the side property line
shared by Lots 2 and 3. The proposed construction or proposed use will
be accomplished without endangering the health of the remaining tree.
Based on the findings and conclusions set forth above, the City Council hereby
approves the Application subject to the following conditions:
(a) Tentative Parcel Map No. 23382 shall be developed in substantial
conformance to plans dated July 27, 1999, labeled Exhibit "A" and
Exhibit "B" - Mitigation Monitoring Program dated March 1995, as
submitted and approved by the City Council.
(b) The site shall be maintained in a condition that is free of debris both
during and after the construction, addition, or implementation of the
entitlement granted herein. The removal of all trash, debris, and refuse,
whether during or subsequent to construction shall be done only by the
property owner, applicant or by a duly permitted waste contractor, who
has been authorized by the City to provide collection, transportation, and
disposal of solid waste from residential, commercial, construction, and
industrial areas within the City. It shall be the applicant's obligation to
insure that the waste contractor utilized has obtained permits from the City
of Diamond Bar to provide such services.
(c) All conditions of approval listed within City Council Resolution
No. 95-36 and Resolution No. 95-37 shall remain in full force and effect
unless amended as a part of this action.
(d) Condition 5.B (5) of City Council Resolution Nos. 95-36 and 95-37, shall
be amended to read as follows:
The Applicant/Subdivider, at Applicant/Subdivider's sole cost and
expense, shall construct all required improvements on his property. If any
required improvements on his property have not been completed by
Applicant/Subdivider and accepted by the City prior to the approval of the
parcel map, Applicant/Subdivider shall enter into a subdivision agreement
with the City and shall post the appropriate security, guaranteeing
completion of the improvements, prior to parcel map approval.
(e) Applicant shall protect and preserve the existing oak tree pursuant to the
City's Oak Tree Permit process and as follows: chain link fencing, with a
minimum height of 4 -feet, shall be installed 10 -feet outside the tree's drip
line. Fencing shall be installed and shall remain during the construction of
the homes on Lots 2 and 3. Fencing shall not be removed until each home
has received final Planning Division inspection or Certificate of
Occupancy.
(f) The existing oak tree shall be maintained in perpetuity. At the Applicant's
expense, the existing oak tree shall be monitored for a 5 -year period, and
the Applicant shall submit to the City inspections and reports prepared by
a certified and licensed landscaper, arborist, or biologist, who has been
approved by the City. The first year inspections shall occur quarterly; the
second year semi annually; and the third, fourth, and fifth year, annually.
(g) Planting material which may be installed within the oak tree drip line shall
be drought tolerant only. Irrigation installed, if any, within this area shall
be appropriate for drought tolerant planting material.
(h) The future homeowners, shall receive a "Buyers' Awareness" Package at
escrow, with a signed receipt from the future homeowner, submitted to the
City, acknowledging the future homeowner's receipt of the package. This
package shall include proper care and maintenance of the oak tree.
(i) The Applicant shall provide proof of access to the site, through the
Country Estates, for review and approval by the City Attorney prior to
final map.
(j) The Applicant shall cooperate in the placement and construction of the
emergency gate and related access to be located at the terminus of
Hawkwood Road and Steeplechase Lane.
(k) The Applicant shall fund the cost of all roadway modifications at the
terminus of Hawkwood Road resulting from construction of the
emergency gate access.
(1) The proposed grading and building envelopes as shown on the rough
grading plan shall be modified to ensure the protection and preservation of
the existing oak tree. A grading permit shall not be issued until said
modifications have been reviewed and approved by the City Engineer and
Deputy City Manager.
(m) The tentative parcel map shall be revised to the satisfaction of the City
Engineer, to ensure that no grading or construction of any kind occurs
within a minimum of l0 -feet from the drip line of the oak tree.
(n) Prior to recordation of the final map, the Applicant shall cause the
preparation of a tree pruning and maintenance program by a professional
4
licensed arborist. Tree pruning and maintenance shall be provided to
promote the health and natural growth of the oak tree and shall be
provided in accordance with standards developed by the arborist, as
approved by the City. The existing oak tree shall be protected and
preserved at all times.
(o) A bond or other security (as approved by the City Attorney) shall be
submitted to ensure the permanent protection and preservation of the
existing oak tree. The monetary value of the bond shall be determined by
the formula developed by the Council of Tree and Landscape Appraisers,
or equivalent organization, as approved by the Deputy City Manager and
Community Services Director.
(p) This grant is valid for one year from April 20, 1999, to April 20, 2000, and
shall be exercised (i.e., construction started) or extended within that period
or the grant shall expire.
(q) This grant shall not be effective for any purpose until the permittee and
owner of the property involved (if other than the permittee) have filed,
within fifteen (15) days of approval of this grant, with the City of
Diamond Bar Community and Development Services Department, an
affidavit stating that they are aware of and agree to accept all the
conditions of this grant. Further, this grant shall not be effective until the
permittee pays remaining City processing fees.
(r) If the Department of Fish and Game determines that Fish and Game Code
Section 711.4 applies to the approval of this project, then the applicant
shall remit to the City, within five days of this grant's approval, a cashier's
check of $25.00 for a documentary handling fee in connection with Fish
and Game Code requirements. Furthermore, if this project is not exempt
from a filing fee imposed because the project has more than a deminimis
impact on fish and wildlife, the applicant shall also pay to the Department
of Fish and Game any such fee and fine that the Department determines to
be owed.
The City Council shall:
(a) Certify to the adoption of this Resolution; and
(b) Forthwith transmit a certified copy of this Resolution, by certified mail, to:
Warren Dolezal, The Dolezal Family Limited Partnership, 4251 S. Higuera Street,
San Luis Obispo, CA 93401.
APPROVED AND ADOPTED THIS 17TH DAY OF AUGUST, 1999, BY THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR
Mayor
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was duly introduced at a regular meeting of the City Council of the City of
Diamond Bar held on the 17th day of August, 1999, by the following vote:
ATTEST:
AYES:
COUNCIL MEMBERS
NOES:
COUNCIL MEMBERS
ABSENT:
COUNCIL MEMBERS
ABSTAIN:
COUNCIL MEMBERS
City Clerk, City of Diamond Bar
2
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 9, 1999
FROM: Terrence L. Belanger, City Manager
TITLE: Extension of Consulting Services Agreement with J. Michael Huls for
Environmental Management Services
SUMMARY: The City of Diamond Bar has retained the services of a consulting firm with
experience in solid waste planning and integrated environmental management program
implementation. The City's agreement with this firm, J. Michael Huls, R.E.A.,, will expire on
August 15, 1999. The existing contract allows the City to extend the contract. Consequently, the
City is prepared to extend the contract for another year. This extension will represent the fourth
year of contract extension.
RECOMMENDATION: It is recommended that the City Council (1) find that it is in the City's
best interest to extend the existing contract and (2) approve and authorize the Mayor to extend
the Consulting Services Agreement with J. Michael Huls, R.E.A., in an amount not -to -exceed
$48,900 for services relating to the administration of the City's solid waste permit system, the
coordination of AB 939 and program activities, and the implementation of the NPDES permit
requirements.
LIST OF ATTACHMENTS: X Staff Report
Resolution(s)
_ Ordinances(s)
X Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
Public Hearing Notification
_ Bid Specification (on file in City Clerk's office)
X Other: J. Michael Huls Proposal,dated July 29, 1999
Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
Are other departments affected by the report?
Report discussed with the following affected departments:
X Yes_ No
Majority
N/A _ Yes _ No
N/A _ Yes _ No
_Yes X No
REVIEWED BY:
Terrence L. Belan r James DeStefanp l5aG. Liu
City Manager Deputy City Manager Deputy Director of Public Works
c:\Word\Sharon\Agenda/1iuls
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: August 17, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Extension of Consulting Services Agreement with J. Michael Huls
for Environmental Management Services
ISSUE STATEMENT:
The City of Diamond Bar has retained the services of a consulting firm with experience in solid waste
planning and integrated environmental management program implementation. The City's agreement
with this firm, J. Michael Huls, R.E.A., will expire on August 15, 1999. Consequently, the City is
prepared to extend the contract for one year.
RECOMMENDATION:
It is recommended that the City Council (1) find that it is in the City's best interest to extend the
existing contract and (2) approve and authorize the Mayor to extend the Consulting Services
Agreement with J. Michael Huls, R.E.A., in an amount not -to -exceed $48,900 for services relating to
the administration of the City's solid waste permit system, the coordination of AB 939 and program
activities, and the implementation of the NPDES permit requirements.
FINANCIAL SUMMARY:
The City has budgeted $45,000 of Integrated Waste Management Fund and $20,000 General Fund in
Fiscal Year 1999-00 for environmental management services. As in the past, the major funding
sources are Used Oil Block Grant, AB 939, and the reimbursement program under an executed
Memorandum of Understanding with the County of Los Angeles for the NPDES Educational Site
Visit Program.
BACKGROUND/DISCUSSION:
Since August 15, 1995 the City has retained the services of J. Michael Huls, R.E.A. (JMH), in
integrated environmental management planning and program implementation. As the City's
Integrated Environmental Services Coordinator, JMH has been actively engaged in the day-to-day
administration of the City's solid waste and recycling permit system and the implementation of a
series of integrated waste management programs including public outreach -education, backyard
composting, multi -family recycling, representative waste evaluation and technical assistance to
commercial generators, and comprehensive used motor oil collection and recycling programs. JMH
has prepared several important reports including annual compliance reports and an independent
J. MICHAEL HULS
August 17, 1999
Page 2
assessment of the City's solid waste permit system. Also, the City retained JMH to facilitate the term -
limited Solid Waste Standards Task Force through a series of five fact-finding meetings designed to
develop a strategy that the City Council could consider for meeting the AB 939 diversion mandate of
50% by the year 2000. Currently, JMH is facilitating community meetings to inform and solicit input
on the proposed draft solid waste ordinance.
The present professional services agreement will expire on August 15, 1999. The City has requested
JMH to provide its proposal to continue the aforementioned program for purposes of
continuity/consistency and to assist the City with the implementation of the National Pollutant
Discharge Elimination System (NPDES) Permit requirements. The scope of work to be performed by
JMH is shown on the attached JMH proposal, dated July 28, 1999.
As noted earlier, the City's Contract Agreement with JMH for environmental management services
will expire on August 15, 1999. The existing contract provides for written extension and this
extension will represent the fourth year of contract extension. Staff is recommending that the
extension provisions of the contract with JMH be utilized for this fourth year extension.
JMH is very familiar with the City's integrated environmental management programs and was
instrumental in the preparation of the City's Source Reduction and Recycling and Household
Hazardous Waste Elements. JMH is very knowledgeable of the local conditions and is currently
consulting numerous cities in Los Angeles County and is providing similar services to the cities of
Bellflower, Compton, Downey, Rancho Palos Verdes, and San Dimas. Furthermore, having a
consultant who is familiar with the City and the type of programs that have been implemented will
insure that current and planned program activities are not disrupted or delayed.
For all of the foregoing reasons, staff believes JMH is the most qualified consultant to assist the City;
and, it is in the City's best interest to extend the existing contract to ensure consistency and continuity
of the services pursuant to DBMC Section 3.24. 1 10(d). The proposed fee of $48,900 is at the same
level as last year.
Prepared By:
David G. Liu
Word/Council Reports/Consult Service.Huls
CITY OF DIAMOND RAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 11, 1999
FROM: Terrence L. Belanger, City Manager
TITLE: Second Reading of Ordinance No. 9 (1999) "An Ordinance Restricting Parking
Within Diamond Bar Preferential Parking District No. 2 and Amending the
Diamond Bar Municipal Code Accordingly"
SUMMARY: On August 3, 1999, the City Council adopted for first reading of Ordinance
No. 9 (1999) creating "No Parking, 8:00 a.m. to 5:00 p.m., Monday Through Friday, Except by
Permits" for residents and "No Parking, 8:00 a.m. to 5:00 p.m., Monday Through Saturday,
Except by Permit" for commercial. There will be 10 employee -parking permits for First
Mortgage Corporation (FMC); on the east and west side of Fallow Field Drive, adjacent to the
FMC building. A "No Parking Anytime" buffer area will be created between FMC and the
residential property at 3220 Fallow Field Drive.
RECOMMENDATION: It is recommended that the City Council waive full reading and
adopt Ordinance No. 09 "An Ordinance Restricting Parking Within Diamond Bar Preferential
Parking District No. 2 and Amending the Diamond Bar Municipal Code Accordingly".
LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification
Resolution(s) Bid Specification
X Ordinance(s) Other:
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed
X Yes
No
by the City Attorney?
_
2.
Does the report require a majority vote?
X Yes
No
3.
Has environmental impact been assessed? N/A
Yes
_
No
4.
Has the report been reviewed by a Commission?
_
X Yes
No
Which Commission? Traffic & Transportation
_
5.
Are other departments affected by the report?
X Yes
No
Report discussed with the following affected departments: Sheriff's Department
_
REVIEWED BY:
Terrence L. Belanger
City Manager
J es DeStefano
Deputy City Manager
Davi G. Liu
Deputy Director of Public Works
ORDINANCE NO.9 (1999)
AN ORDINANCE AMENDING DIAMOND BAR PREFERENTIAL PARKING
DISTRICT NO. 2, RESTRICTING PARKING THEREIN AND AMENDING THE
DIAMOND BAR MUNICIPAL CODE ACCORDINGLY
WHEREAS, there is a shortage of on -street parking on certain residential streets
within the City, and parking restrictions have been imposed to facilitate short term
parking and the efficient use of street parking spaces; and
WHEREAS, the City wishes to increase the availability of street parking spaces
for residents and merchants in accordance. with Section 22507 of the California Vehicle
Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR DOES HEREBY ORDAIN AS FOLLOWS:
Section 1
Section 10.16.1360 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code
is hereby amended to read as follows:
"10.16.1360 Diamond Bar Preferential Parking District No. 2
(a) Diamond Bar Preferential Parking District No. 2, Purpose. The purpose of
the Diamond Bar Preferential Parking District No. 2 is to reduce noise, .litter, blockage of
residential driveways and to allocate residential and commercial parking in the residential
area, thereby increasing the availability of parking spaces for residents, merchants and
employees of merchants.
(b) Diamond Bar Preferential Parking District No. 2, Boundary. The area
bounded as described below shall be designated the Diamond Bar Preferential Parking
District No. 2:
Beginning at the intersection of Silver Cloud Drive and Fallow Field Drive; then
southerly along Fallow Field to the centerline of Fallow Field Drive and Brea Canyon
Cutoff Road; then including the entire street of Pasco Court; and more specifically
delineated by a plot set forth on Exhibit "A" attached hereto and by this reference
incorporated herein.
(c) Diamond Bar Preferential Parking District No. 2, Residential Parking
Restrictions No Parking from 8:00 a.m. to 5:00 p.m. Monday through Friday except with
an Annual or Temporary Parking Permit in the following areas:
Street Location
Fallow Field Drive East side of the street from Malad Court to the property line
of 3220 Fallow Field Drive
West side of the street from Malad Court to the corner of
Pasco Court.
Pasco Court Both sides of the street from Fallow Field Drive to the end
of the cul de sac (20900 — 20965 Pasco Court).
(d) Diamond Bar Preferential Parking District No. 2, Commercial Parking
Restrictions. No parking from 8:00 a.m. to 5:00 p.m. Monday through Saturday, except
with a Commercial Parking Permit in the following areas:
Street Location
Fallow Field Drive East side of Fallow Field Drive from Diamond Bar
Boulevard/Brea Canyon Cut -Off Road intersection for 166
feet, or to 44 feet south of 3220 Fallow Field Drive.
West Side of Fallow Field Drive from Diamond Bar
Boulevard/Brea Canyon Cut-off Road for 120 feet.
(e) Diamond Bar Preferential Parking District No. 2, No Parking Area. No
parking any time, in the following areas:
Street Location
Fallow Field Drive East side of Fallow Field Drive from the southerly property
line of 3220 Fallow Field Drive 44 feet southerly to 3230
Fallow Field Drive.
West side of Fallow Field Drive from 120 feet north of the
Diamond Bar Boulevard/Brea Canyon Cut-off Road
intersection to the corner of Pasco Court.
(f) Diamond Bar Preferential Parking District No. 2, Permit Types. The
following are the types of permits that will be issued in the Diamond Bar Permit Parking
District No. 2:
(1). Annual Permit renewed annually; available only to residents.
(2). Temporary Permit, valid for up to five (5) days; available to residents for
their use or for the use of their guests.
(3). Commercial Permit; renewed yearly; available only to merchants and
employees of merchants with businesses located within the District for their
use.
(g) Diamond Bar Preferential Parking District No. 2, Number of Permits. No
more than two Annual Permits shall be issued per single family residence; no more than
one Annual Permit shall be issued per multi -family residence; an unlimited number of
Temporary Permits may be allocated to residents within the District; no more than ten
Commercial Permits shall be issued per business location."
Section 2.
The City Clerk is directed to certify the passage and adoption of the Ordinance
and to cause it to be published or posted as required by law.
Section 3.
If any section, subsection, sentence, clause, portion, or phrase of this Ordinance
is for any reason held to be unconstitutional by a decision or any court of any competent
jurisdiction, such decision shall not affect the validity of the remaining sections,
subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council
hereby declares that it would have passed this Ordinance and each and every section,
subsection, sentence, clause, portion, or phrase of the Ordinance would be subsequently
declared invalid or unconstitutional.
ADOPTED AND APPROVED this day of 11999.
Mayor
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NUMBERS 1 AND 2
JANUARY, 1999
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PREFERENTIAL PARKING DISTRICT
NUMBERS 1 AND 2
JANUARY, 1999
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Mana0 � C_
SUBJECT: CONTRACT AMENDMENT FOR SHEPPARD, MULLIN, RICHTER
AND HAMPTON, LLP
DATE: August 17, 1999
RECOMMENDATION
It is recommended that the City Council approve the amendment to the contract for legal
services, related to the Lanterman Developmental Center forensic expansion project, between the
City of Diamond Bar and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of
$50,000.
DISCUSSION:
On April 20, 1999, the City of Diamond Bar approved a contract with the law firm of Sheppard,
Mullin, Richter and Hampton, LLP (SMRH). SMRH has been retained to prepare and proceed
with litigation against the State of California, related to the environmental documentation
process for the proposed Lanterman Developmental Center forensic expansion project. The
contract amount at that time was not to exceed $50,000 for the initial preparation of the
litigation. On July 6, 1999 the City Council approved a contract amendment in the amount of
$50,000. It is necessary to increase the contract amount by $50,000 for a not to exceed total
amount of $150,000.00, to cover costs for the ongoing legal processes.
q. -A A Y VZ" "AA_"4U1N1> DAR
AGENDA REPORT
AGENDA NO. %�
TO: Honorable Mayor and Members of the City Council
MEETING DATE: August 17, 1999 REPORT DATE: August 9, 1999
FROM: Terrence L. Belanger, City Manager
TITLE: Resolution No. 99 -XX adopting the Local Implementation Report (LIR) and certifying
that the City of Diamond Bar meets the conformity criteria of the 1997 Congestion Management
Program (CMP).
SUMMARY: The Congestion Management Program (CMP) requires the City of Diamond Bar
to track developmental activity and transportation improvements in the City by adopting a Local
Implementation Report (LIR). The LIR, which is to be submitted to the Los Angeles County
Metropolitan Transportation Authority (LACMTA), ascertains that the City complies with the
conformity criteria of the 1997 CMP. The City, based on its construction and demolition activities
occurring between June 1, 1998 and May 31, 1999, generated 4,249 debits. These debits were
offset by the City's total transportation credit claims of 306 points and the carry-over credit of
67,300 points. Based on the City's ability to achieve a positive credit balance of 63,357 points
(67,300 — 3,943), the City will remain in compliance with the CMP.
RECOMMENDATION: That the City Council open the public hearing, receive testimony, and
adopt Resolution No. 99 -XX adopting the Local Implementation Report (LIR) and certify that
the City of Diamond Bar meets the conformity criteria of the 1997 Congestion Management
Program (CMP).
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
X Resolution(s) _ Bid Specification (on file in City
Clerk's office)
_ Ordinance(s) X Other: Local Implementation Report.
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been
X Yes
_ No
reviewed by the City Attorney?
2.
Does the report require a majority vote? Majority
_ Yes
_ No
3.
Has environmental impact been assessed? N/A
_ Yes
_ No
4.
Has the report been reviewed by a Commission? N/A
Yes
No
Which Commission?
5.
Are other departments affected by the report?
Yes
X No
Report discussed with the following affected departments:
REVIEWEDrillt,th)
Y:
�Iic
Terre ce L. Belan e
City Manager
Jaynes DeStefano
Deputy City Man
D i Liu
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: August 17, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Resolution No. 99 -XX adopting the Local Implementation Report (LIR)
and certifying that the City of Diamond Bar meets the conformity criteria
of the 1997 Congestion Management Program (CMP).
ISSUE STATEMENT:
Adopt the Local Implementation Report (LIR) which tracks development activity and
transportation improvements in the City of Diamond Bar and certify that the City of
Diamond Bar meets the conformity criteria of the 1997 Congestion Management Program
(CMP).
RECOMMENDATION:
That the City Council open the public hearing, receive testimony, and adopt Resolution No. 99 -
XX adopting the Local Implementation Report (LIR) and certifying that the City of Diamond Bar
meets the conformity criteria of the 1997 Congestion Management Program (CMP).
FINANCIAL SUMMARY:
The City of Diamond Bar receives various gas taxes, State and Federal Funds as sources for
Public Works operations and Capital Improvement Projects (CIP). The City must report it's
compliance with Congestion Management Plan requirements annually. If the City does not
comply, the State may withhold our monies for non-compliance.
BACKGROUNDIDISCUSSION:
The Congestion Management Program (CMP) was enacted by the state legislature with the
passage of Assembly Bill 471 (1989), as amended by Assembly Bill 1791 (1990), 1435 (1992),
3093 (1992), 1963 (1994), and 2419 (1997). The passing of the CMP statute was aimed at
addressing congestion relief and the diminishing quality of life occurring in many communities.
The requirements of the CMP became effective with voters' approval of Proposition 111 in June
1990. The Los Angeles County Metropolitan Transportation Authority (LACMTA) is the agency
responsible for the administration of the CMP.
Page Two
CMP
August 17, 1999
The CMP requires the City to track development activity and transportation improvements in the
City of Diamond Bar. Development activity is associated with debits and transportation
improvements generate credits. The intent is to balance the two factors. The CMP requires
jurisdictions to adopt and submit to LACMTA a Local Implementation Report (LIR), which
states the City's positive balance. Those jurisdictions with negative balance are in noncompliance
with the CMP, which may result in the withholding of gas tax revenues or eligibility for
transportation grant funds.
The purpose of the LIR is to demonstrate that the City of Diamond Bar complies with the
requirements of the 1997 CMP. According to the 1997 CMP, the LIR must include the following:
• Resolution of Conformance,
• Deficiency Plan Status Summary;
• New Development Activity report; and
• Transportation Improvements Credit Claims.
The City of Diamond Bar, based on its construction and demolition activities occurring between
June 1, 1998 and May 31, 1999, generated 4,249debits. These debits were off -set by the City's
transportation credit claims which totalled 306 points and the carry-over credit of 67,300 points.
Based on the City's ability to achieve a positive credit balance of 63,357 points (67,300- 3,943),
the City will remain in compliance with the 1997 CMP.
Prepared By:
David G. Liu/Tseday Aberra
RESOLUTION NO. 99-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA FINDING THE CITY OF DIAMOND BAR TO BE IN
CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM
(CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT,
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION
65089
A. RECITALS.
(i) The Los Angeles County Metropolitan Transportation Authority
("MTA"), acting as the Congestion Management Agency for Los Angeles County, adopted the
1997 Congestion Management Program in November 1997; and
(ii) The adopted CMP requires that MTA annually determine that the
County and cities within the County are conforming to all CMP requirements; and
(iii) The adopted CMP requires submittal to the MTA of the CMP local
implementation report by September 1, 1999; and
(iv) The City Council of the City of Diamond Bar held a noticed public
hearing on August 17, 1999.
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Council has taken all of the following actions, and that the
City of Diamond Bar is in conformance with all applicable requirements of the 1997 CMP.
By June 15, 2001, the City of Diamond Bar will conduct annual traffic counts and
calculated levels of service for selected arterial intersections, consistent with the requirements
identified in the CMP Highway and Roadway System Chapter.
The City of Diamond Bar has locally adopted and continues to implement a
transportation demand management ordinance, consistent with the minimum requirements
identified in the CMP Transportation Demand Management Chapter.
The City of Diamond Bar has locally adopted and continues to implement a land use
analysis program, consistent with the minimum requirements identified in the CMP Land Use
Analysis Program Chapter.
-1-
The City of Diamond Bar has adopted a Local Implementation Report, attached hereto
and made a part hereof, consistent with the requirements identified in the CMP. This report
balances traffic congestion impacts due to growth within the City of Diamond Bar with
transportation improvements, and demonstrates that the City of Diamond Bar is meeting its
responsibilities under the County -wide Deficiency Plan.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and
shall forward a copy of this Resolution to the Los Angeles County Metropolitan
Transportation Authority.
PASSED, APPROVED and ADOPTED this day of '1999.
MAYOR
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the City
Council of the City of Diamond Bar held on day of , 1999 by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk, City .of Diamond Bar
-2-
Local Implementation Report
DEFICIENCY PLAN STATUS SUMMARY
REPORTING PERIOD: JUNE 1, 1998 - MAY 31,1999
I. Total Current Congestion Mitigation Goal___(-)
4,249
2. Transportation Improvement Credit Claims W
306
Subtotal Current Credit (_)
3,943
3. Carryover Credit from Last Year's Local W
Implementation Report
67,300
NET DEFICIENCY PLAN BALANCE _)
63,357
The Planning Center City of Diamond Bar
Reporting Period. June 1, 1998 - May 31, 1999
Local Implementation Report
NEW DEVELOPMENT ADJUSTMENTS
RESIDENTIAL DEVELOPMENT ACTIVITY
Category
Number of Dwelling Units
Impact Sub -total
Value
Single Family
Multi -Family
Group Quarters
x 6.80 =
x 4.76 =
x 1.98 =
COMMERCIAL DEVELOPMENT
ACTIVITY
Category
Thousands of
Gross Square Feet
Value per Sub -total
1000 sq. ft.
Commercial 0-299 KSF
Commercial 300+ KSF
Free Standing
Eating and Drinking
x 22.23 =
x 17.80 =
x 66.99 =
NON -RETAIL DEVELOPMENT ACTIVITY
Category
Thousands of
Gross Square Feet
Value per Sub -total
1000 sq. ft.
Lodging
Industrial
Office 0-49 KSF
Office 50-299 KSF
Office 300 + KSF
Medical
Government
Institutional/Education
University
x 7.21 =
x 6.08 =
x 16.16 =
x 10.50 =
x 7.35 =
x 16.90 =
x 20.95 =
x 7.68 =
x 1.66 =
Per Student
Other (Describe)
Daily Trips
Impact Sub -total
Value
x 0.71 =
0
The Planning Center City of Diamond Bar
Reporting Period. June 1, 1998 - May 31, 1999
Local Implementation Report
NEW DEVELOPMENT ACTIVITY
RESIDENTIAL DEVELOPMENT ACTIVITY
Category
Number of Dwelling Units
Impact Sub -total
Value
Single Family
Multi -Family
Group Quarters
x 6.80 =
x 4.76 =
x 1.98 =
COMMERCIAL DEVELOPMENT ACTIVITY
Category
Thousands of
Gross Square Feet
Value per Sub -total
1000 sq. ft.
Commercial 0-299 KSF
Commercial 300+ KSF
Free Standing
Eating and Drinking
50.03
x 22.23 = 1,112
x 17.80 =
x 66.99 =
NON -RETAIL DEVELOPMENT ACTIVITY
Category
Thousands of
Gross Square Feet
Value per Sub -total
1000 sq. ft.
Lodging
Industrial
Office 0-49 KSF
Office 50-299 KSF
Office 300 + KSF
Medical
Government
Institutional/Education
Universit
x 7.21 =
x 6.08 =
x 16.16 = 339
x 10.50 =
x 7.35 = 2,798
x 16.90 =
x 20.95 =
x 7.68 =
x 1.66 =
20.95
380.70
Per Student
Other (Describe)
Daily Trips
Impact Sub -total
Value
x 0.71 =
ADJUSTMENTS (OPTIONAL) - Complete Part 2 = +0
TOTAL CURRENT CONGESTION MITIGATION GOAL (POINTS)
The Planning Center City of Diamond Bar
Reporting Period: June 1, 1998 - May 31, 1999
Local Implementation Report
CMP TDM Ordinance
I. Project Number
1. Project Number
2. Strategy
331. Transit Fare Subsidy Program
1
306. CMP
TDM Ordinance
3. Project Description
between 6/1/97 and 5/31/98 to 431 per month sold between 6/1/98 and 5/31/99. Senior/disabled pass
sales have increased from 62 per month between 6/1/97 and 5/31/98 to 87 per month between 6/1/98
and 5/31/99.
451,672 sgft. were conditioned by the City's TDM Ordinance.
Available upon request.
3a. Reference Documentation
5. Credit Factor
6. Project Credit Value
Available upon request.
0.2/100 passes (general)
<1
4. Project Scope (Units)
5. Credit Factor
6. Project Credit Value
451,672 s . .
0.30 per 1, 000 sq. ft.
136
7. Expected Completion Date
8. Project Cost
9. Local Participation (%)
Complete
Developer Funded
100%
10. Current Milestone
11. Milestone Factor
12. Net Current Value
3
100%
136
IF-- Transit Fare Subsidies
I. Project Number
2. Strategy
2
331. Transit Fare Subsidy Program
3. Project Description
The City subsidizes transit passes at 20% and 50% discount for the general public and
seniors/handicapped, respectively. General pass sales have increased from 411 per month sold
between 6/1/97 and 5/31/98 to 431 per month sold between 6/1/98 and 5/31/99. Senior/disabled pass
sales have increased from 62 per month between 6/1/97 and 5/31/98 to 87 per month between 6/1/98
and 5/31/99.
3a. Reference Documentation
Available upon request.
4. Project Scope (Units)
5. Credit Factor
6. Project Credit Value
20 passes/month (general)
0.2/100 passes (general)
<1
25 asses/month (sen/dis)
37/100 Passes (sen/dis)
9
7. Expected Completion Date
8. Project Cost
9. Local Participation (%)
current
Prop A
100%
10. Current Milestone
11. Milestone Factor
12. Net Current Value
3
100%
9
The Planning Center City of Diamond Bar
Reporting Period. June 1, 1998 - May 31, 1999
Local Im lementation Re ort
PADIA-01 \CALLIR.999
The Planning Center
City of Diamond Bar
Reporting Period-• June 1, 1998 - May 31, 1999
AGENDA NO. 8.1
NO DOCUMENTATION AVAILABLE
RESOLUTION NO. 96-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING CITY COUNCIL. STANDARDS OF OPERATION AND
REPEALING RESOLUTION NOS. 91-71 AND 91-71A IN THEIR ENTIRETY
WHEREAS, it is important to the successful operation of any public organization that
standards be established to define the roles, responsibilities, and expectations of the governing
board and staff in the operation of the organization; and
WHEREAS, the establishment of standards by the City Council will promote understand-
ing and trust among members of the City Council and staff concerning their roles, responsibilities,
and expectations for the operation of the City; and
WHEREAS, the establishment and periodic review of these City Council policy standards
will assist new members of the City Council to better understand their role and responsibilities as
Council Members.
NOW, THEREFORE, BE IT RESOLVED by the City of Diamond Bar as follows:
CITY COUNT NORMS OF OPERATION
Section 1. OPERATION OF CITY COUNCTL MEETINGS
A. The Council shall meet the first and third Tuesdays of each month, commencing at
6 30 p.m. If the Council desires to proceed past 11:00 p.m., the Council, at 10:45 p.m.,
will determine which issues will be completed at that meeting and which items will be
continued to the next Tuesday meeting.
B. Public Comments are to be scheduled for 6:30 p.m., immediately following the Flag
Salute, Roll Call, and Special Presentations, Certificates, Proclamations.
C No action is to be taken on items raised under Public Comments. Besides oral requests,
citizens may also be requested to put concerns in writing, if that item(s) is to be agendized,
for a later Council meeting date, at the discretion of the Council and City Manager.
D. At the beginning of the meeting, if there are a number of people requesting to speak on a
particular subject .under Public Comments, the Mayor may request that there be a spokes-
person and that the others limit their comments, speak at the end of the meeting, or
contact Council or City Manager. This does not apply to scheduled agenda items.
E. In order to ensure that all members of the public have an opportunity to speak, pertaining
to issues that are not on the meeting agenda, and that the Council is able to complete the
public's business, there shall be a five-minute limitation on comments by the public unless
COUNCIL STANDARDS
Page ?
otherwise prohibited by law. The Mayor will be responsible for enforcing the time limits
as suggested. Any Council Member may request an extension of the five-minute time
limitation. If the Council concurs that the nature of the issue warrants an extension of
time, the time limit may be extended.
F.' The Council will not hold a public hearing on items scheduled under Departmental
Reports or Council Concerns. If just one or two people desire to speak on the item, the
Council will listen to their comments. If more than two persons at the meeting desire to
speak on an item, the Council may reschedule the item on the agenda of a subsequent
meeting.
G. With Council approval, Mayor may schedule Council review of agenda items out of their
prescribed order on the printed agenda.
H. Significant proposed changes to City ordinances shall be set for public hearing.
I. The Council Member making a motion shall either restate the motion or have the City
Clerk restate the motion, before the vote, to clarify the motion for the public and staff.
J. Council Members should not get into a debate with a member of the public or staff at a
Council meeting.
K. The City Council will, on a quarterly basis, agendize and prioritize those significant items
to be scheduled as future Council study session topics.
L. If an applicant submits a new site plan for a development or if the City Council requests
changes in the submitted site plan, the public hearing will be continued at least two weeks
to allow time for staff review.
M. Any written correspondence or other materials received at a City Council meeting (from
the public or staff) will be documented with a receipt time and date by the City Clerk and
distribution indicated. If the City Clerk does not receive a copy of the written submittal, it
will not be considered to have been received or acted upon by the City Council.
N. All minutes of City Council meetings shall be composed utilizing an action -taken format;
rather than a transcript format. All meetings shall be audiotaped, in their entirety, for
Council, public, and staff reference. City Council and Planning Commission tapes shall
be retained for two years, from the date of the meeting. All other Commission and
Committee meeting tapes shall retained, until the approved minutes of a meeting have
been reported to the City Council.
COUNCIL STANDARDS
Page 3
Section 1. OPERATION OF CITY COUNCIL MEETINGS (CONT)
O. Any concerns by a Council Member over the performance of a City employee during a
Council meeting should be privately directed to the City Manager to ensure the concern is
properly addressed.
P. The City Council shall meet and act within the general constraints of the governmental
sections of Roberts Rules of Order (current printing).
Section 2. COMMTITTEE ASSIGNMENTS_ CITY COMMISSIONS AND PRESS
RELATIONS
A. Individual Council Members will have the right to attend meetings but are cautioned about
becoming involved in the meeting's discussions and/or violating the Brown Act.
B. Written committee reports will be given to the council on significant committee recom-
mendations and/or actions.
C. New ideas or suggested programs will be presented to the full Council before presenting
to the media.
Section 3. COUNCEL tjrt.1;71,Elk
• P
A. If a member of the City Council represents the City before another governmental agency,
organization, the Council Member will first indicate the majority position of the Council.
Personal opinions and comments may be expressed only if the Council Member clarifies
that these statements do not represent the position of the City Council.
Section 4. CITY COUNCIL- RELATIONSHIPS WITH CITY STAFF
A. There will be mutual respect from both staff and Council Members of their respective
roles and responsibilities, when expressing criticism in public session.
B. In public session, City staff members will address Council members, utilizing Mayor,
Councilman or Councilwoman; and, council members will address all staff members,
utilizing Mr. or Ms. rather than the person's first names.
C. City staff acknowledge that the Council is the City's policy making body. The City
Council acknowledges that staff administers the Council's policies.
96-28
COUNCIL STANDARDS
Page 4
D. The Council, as the overall policy body, holds the City Manager responsible for the
administration of the City Departments. The overall internal administration by the City
Manager is necessary in order to assure efficient and economic operations of the various
departments per Council direction.
E. The Council will direct the City Manager on all major or new issues. A Council Member
will not initiate any action or have prepared any report that is significant in nature or
initiate any project or study, without the approval of a majority of the City Council.
F. All written informational material requested by individual Council Members will be
submitted by staff to all Council Members with the notation indicating which Council
Member requested the information.
G. Council will not attempt to coerce or influence staff in the making of appointments, the
awarding of contracts, the selection of consultants, the processing of development
applications, or the granting of City licenses or permits.
H. Mail that is addressed to the Mayor and City Council will be circulated by the City
Manager to the City Council with a comment as to which staff person will be assisting the
Mayor and/or Council Member in preparing a response.
I. The Mayor's response, when appropriate, and the original communication, will be sub-
mitted to Council Members for their information. Mail addressed to individual Council
Members may be responded to by that Council Member.
Staff team sensitivity and support is important. Once a final decision is reached by the
Council, Planning Commission, or other City body, it will be accepted, supported, and
implemented by staff.
A. City Council Members will keep all written and verbal information provided on matters
that are confidential, under State law, in strict confidence to insure that the City's position
is not compromised. No dissemination of information or materials will be made to
anyone, except Council Members, City Attorney, City Manager, or Assistant City
Manager.
96-28
COUNCIL STANDARDS
Page 5
Section S. LITIGATION AND CONFIDENTIAL INFORMATION (CON'T)
B. If the City Council in closed session has provided direction to City staff on proposed terms
and conditions for any type of negotiations, whether it be related to property acquisition
or disposal, a proposed or pending claim(s) or litigation, and/or employee negotiations, all
contact with the other party will be the designated City person(s) representing the City in
the handling of the negotiations or litigation. A Council Member will not have any contact
or discussion with the other party or its representative involved with the negotiation dur-
ing this time and will not communicate any discussion conducted in closed sessions
without prior approval of the City Council.
Section 6, ENDI IDUPY- COUNCIL MEMBER RESPONSIBILITIES
A. Frequent communication is an important and integral part of Council relationships and will
be the standard of operation.
B. Respect for each individual Council Members' interpersonal style will be a standard of
operation. Courtesy and sensitivity to individual points of view will be a standard of
operation.
C. On areas where Council Members disagree, especially on the process to be used, discus-
sions will occur to facilitate a clear direction.
D. Council approach to authority is collaborative rather than individual.
E. Council Members will keep an open mind on all issues.
F. Individual Council Members, on matters pertaining to upcoming or anticipated items
where a public hearing will be held, will maintain as near neutral position as possible to
assure not only the appearance but the actual degree of openness that is attendant to our
community responsibility.
G. The members shall conduct themselves in accordance with Roberts Rules of Order, Article
V, Section 36, "Decorum Debate."
Section 7. PART JALMNIARTAN
A. The City Attorney shall act as Parliamentarian. The speaker having the floor may at any
time request of the Parliamentarian the rules of order, or procedures to be followed. The
Chair may at any time interrupt the proceeding to request a ruling from the
Parliamentarian.
COUNCIL STANDARDS
Page 6
Section 8. USE OF CITY M ET)iA
A. "City Media" means City letterhead, official stationery, any document to which the City
logo or insignia is unofficially affixed, "Sidewalk City Hall," the use of City -owned
equipment for the electronic transmission of information and any other instrumentality or
medium of communication which appears to be an official communication of the City.
"City Media" shall not include business cards.
B. City Media shall be used solely: 1) by City staff in the usual course of conducting official
City business, or 2) only upon prior approval of the City Council at a regularly -convened
meeting of the City Council by the City Council as a body or any individual member of the
Council for official City business.
C. Any use of City Media by City elected and appointed officials outside proscriptions of
Paragraph B above is strictly prohibited, and subjects the user to any or all of the
following:
1. Censure.
2. Removal from City Council committee assignments.
3. Suspension of City sponsored attendance at conferences, meetings, workshops,
seminars, and similar gatherings.
4. Discontinuance of City credit card use.
5. Discontinuance of use of City equipment, including but not limited to automobiles,
computers and software, and copying machines.
6. Any other sanctions or removal of privileges deemed appropriate by the City Council.
Section 9. REPEAL OF PREVIOUS RESOLUTION NOS 91-71 AND 91-71A
A. Resolution Nos. 91-71 and 91-71A are hereby repealed in their entirety.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 1fttti day of April— , 1996.
Mayor
96-28
COUNCIL STANDARDS
Page 7
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City
of Diamond Bar held on the 16th day of April , 1996, by the following vote:
AYES: COUNCIL MEMBERS: Herrera, Werner, MPT/Huf� M/Ansari
NOES: COUNCIL MEMBERS: C/Harmony
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL. MEMBERS: None
-�!.00�"
Lyn urgess, City Clerk
City of Diantord Bar
96-28
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO..L 1
TO: Terrence L. Belanger, City Manager
MEETING DATE: August 17, 1999 REPORT DATE: August 2, 1999
FROM: Bob Rose, Community Services Director
TITLE: Consideration For In -House Recreation Program
SUMMARY: The City of Diamond Bar has contracted for the majority of recreation services with the City
of Brea since 1991. Over the past eight years, Diamond Bar has matured as a city and should consider
bringing the operation of the recreation program in-house. Some of the reasons that make the consideration
Continued on page 2
RECOMMENDED ACTION: Staff recommends that the City Council direct staff to forward a letter to the City
of Brea to terminate the recreation services contract, effective midnight, December 31, 1999. Staff further
recommends that the City Council conceptually approve the proposed in-house program, with funding for the
Recreation Superintendent position available immediately. It is also recommended that the City Council direct
staff to formalize the in-house recreation program budget and present it at a future City Council meeting for
approval.
- or -
If the City Council determines that it is in the best interest of the City of Diamond Bar to continue contracting
for recreation services with the City of Brea, then approval of expenditure and revenue totals for the period of
September 1, 1999 through August 31, 2000 is required. Staff recommends that the expenditure total of
$672,846 and the revenue total of $493,230, for a final net cost of $179,616, as proposed by the City of Brea
in Exhibit "A" dated May 8, 1999.
LIST OF ATTACHMENTS: X Staff Report
_ Resolution(s)
_ Ordinance(s)
_ Agreement(s)
_ Public Hearing Notification
_ Bid Specifications (on file in City Clerk's office)
X Other: Diamond Bar In -House Proposal
City of Brea Proposal for 9/1— 8131199
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney?
X Yes _ No
2. Does the report require a majority vote?
X Yes _ No
3. Has environmental impact been assessed?
_ Yes X No
4. Has the report been reviewed by a Commission?
_ Yes X No
What Commission?
5. Are other departments affected by the report?
_ Yes X No
Report discussed with the following affected departments: None
Terrence L.V RE W DBY: p
Ua
Bela
nger
City Manager
James DeStefano
Deputy City Manager
Bob Rose
Community Services Director
Summary: (continued from page 1)
more plausible, as well as more desirable, at this time are that Diamond Bar now has a larger city hall facility
in which to house the in-house recreation staff, has the opportunity to expand cost-effective recreation
programming that will involve and benefit more of the community, and has the desire to expand the opportunity
for Diamond Bar residents to apply for and receive more of the available part-time jobs necessary to conduct
the recreation program. The existing contract with the City of Brea can be terminated at any time with 90 days
prior written notice.
CITY COUNCIL REPORT
MEETING DATE: August 17, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Consideration For In -House Recreation Program
Issue Statement
There are two choices available within this agenda item:
1. Bring the operation of the recreation program in-house, effective January 1,2000.
2. Continue with the existing recreation services contract with the City of Brea for the period of
September 1, 1999 through August 31, 2000.
Recommendation
Staff recommends that the City Council direct staff to forward a letter to the City of Brea to terminate the
recreation services contract, effective midnight, December 31, 1999. Staff further recommends that the City
Council conceptually approve the proposed in-house program, with funding for the Recreation Superintendent
position available immediately. It is also recommended that the City Council direct staff to formalize the in-
house recreation program budget and present it at a future City Council meeting for approval.
Or
If the City Council determines that it is in the best interest of the City of Diamond Bar to continue contracting
for recreation services with the City of Brea, then approval of expenditure and revenue totals for the period of
September 1, 1999 through August 31, 2000 is required. Staff recommends that the expenditure total of
$672,846 and the revenue total of $493,230, for a final net cost of $179,616, as proposed by the City of Brea
in Exhibit "A" dated May 8, 1999.
Financial Summary
In-house Proposal: Expenditures $631,236
(per Exhibit "B") Revenue $508,220
Net Cost $123,016
Brea Proposal: Expenditures $672,846
(per Exhibit "A") Revenue $493,230
Net Cost $179,616
Background
The City of Brea has been the provider of recreation services in the City of Diamond Bar since 1991. The City
Council entered into a new three year agreement with Brea that began last year, effective September 1, 1998,
that will continue until August 31, 2001, unless terminated sooner. Per the terms of the existing agreement,
the City of Diamond Bar can terminate the contract with Brea at any time, with 90 days advanced notice.
Discussion
Over the past eight years, the City of Brea has done an excellent job providing the basic recreation program.
These services include contract classes, youth and adult athletics, pre-school, summer day camp, some small
special events, and staff support services. But Diamond Bar staff has retained programming responsibilities
for activities that have a higher level of sensitivity to them and require close coordination of different elements
of the community for the program to be successfully conducted. These programs include user group
scheduling, facility reservations, senior programming and large special events. Now that the recreation
program in Diamond Bar is maturing, there are new programming opportunities that will require the close
coordination of all the recreation program resources available to be successfully conducted. These programs
include a proposed after-school program with the school districts, additional special events that have been
recommended by the Parks and Recreation Commission and a proposed year -around community volunteer
program.
Diamond Bar staff recommends that the operation of the recreation program be brought in-house, effective
January 1, 2000.
Prepared by:
Bob Rose, Community Services Director
City of Diamond Bar
MEMORANDUM
DATE: August 2,1999
TO: Terrence L. Belanger, City Manager
FROM: Bob Rose, Community Services Director
SUBJECT: In -House Recreation Proposal
Following is the in-house proposal to conduct the recreation program for the City of Diamond Bar.
The program is very similar to that proposed by the City of Brea, except the in-house proposal
includes funding for a program coordinator position to work with the school districts to develop
cost effective afterschool programs at the elementary and middle schools.
In-house Recreation Proposal — Administration — 8/8/99
Administrative Positions
Position*
Recreation Superintendent
Recreation Specialist I1
Recreation Specialist I
Community Services Coordinator — PT
Community Services Coordinator — PT
Clerk Typist — FT
Clerk Typist — PT (Temp-20hr/wk@16wks
at $15.00 per hour)
Total Administrative Position Costs
*These are new positions.
Exhibit `B"
Salary Benefits Total Cost
$61,948
$18,434
$80,382
$44,058
$15,678
$59,738
$36,458
$15,017
$51,475
$16,540
$6,813
$23,353
$16,540
$6,813
$23,353
$30,085
$13,165
$43,250
$4,800
$0
$4,800
$210,429 $75,920 $286,349
IN-HOUSE RECREATION PROGRAM PROPOSAL
SEPTEMBER 1,1999 — AUGUST 31, 2000
Summary — Expenditures
Administration
Staff
Benefits
Mileage
Training/Memberships
Contract Classes
Adult Athletics
Adult Basketball
Adult Volleyball
Adult Softball
Adult Soccer
Youth Athletics
Youth Baseball
Youth Basketball
Youth Indoor Soccer
Youth Track & Field
Summer Youth Activities
Day Camp
Youth Excursions
Summer Outings
Leadership Training
Pre -School Activities
Tiny Tots
Support Staff
Concerts in the Park
Birthday Celebration
CPRS Conference
Rose Parade Excursion
Special Events
$210,429
$116,512
$2,197
$5,000
$135,000
$20,100
$4,125
$23,199
$2,633
$8,729
$9,611
$4,764
$3,270
$24,376
$0
$698
$552
$54,822
$2,260
$1,420
$520
$154
Night on the Fairways $659
Bowl -a -Rama $206
Total Expenditures
$334,138
$135,000
$50,057
$26,374
$25,626
$54,822
$4,354
$865
$631,236
Contract Classes
Adult Sports
Adult Basketball
Adult Volleyball
Adult Softball
Adult Soccer
Youth Sports
Baseball
Basketbal I
Soccer
Track Meet
Summer Youth Activities
Day Camp
Youth Excursions
Summer Outings
Vol unteen Program
Pre -School Activities
Tiny Tots
SUMMARY — REVENUE PROTECTIONS
$95,140
$25,100
$5,880
$43,160
$3,600
$27,410
$22,990
$11,420
$3,750
$47,500
$2,500
$1,300
$650
Special Events
Night on the Fairways $2,100
Bowl -a -Rama $720
Total Revenue Projections
Total Expenditures
Net Cost
$215,000
$77,740
$65,570
$51,950
$95,140
$2,820
$508,220
$631,236
$123,016
BENEFITS
Part -Time Program Staff ($76,844 in wages)
Social Security (6.2%) $4,764
Medicare (1.45%) $1,114
Workers Compensation (4.16% x 135%) $4,316
Total $10,194
Tiny Tots Benefits Cost (pro -rated full-time costs) $30,398
Total Part -Time Program Staff Benefits Costs $40,592
Total Administration Benefit Costs $75,920
GRAND TOTAL BENEFIT COSTS $116,512
Mileage Total $2,197
Training/Memberships
Memberships
CPRS 4 x $135 = $540
SCMAF 4 x $20 = $80
Women in Leisure 4 x $30 =$120
LERN 1 x $100 =$100
TOTAL MEMBERSHIPS $840
Training
CPRS Conference (Ontario) 4 x $250 = $1,000
Training Institutes 4 x $40 = $160
LERN Conference 1 x $2,000 = $2,000
Training Seminars CPRS/SCMAF $1,000
TOTAL TRAINING/MEMBERSHIP COSTS $5,000
PROC RAMS
Contract Classes - 4,500 participants per year
Total Contract Class Revenue $215,000
Total Contract Class Instructor Expenditures $135,000
$155,000 x 60% _ $93,000
$60,000 x 70% _ $42,000
Staff/Contractor
Athletics - 244 Teams/3,418 Participants
Revenue
Expenditures
Adult Basketball 54 teams/648 participants
$25,100
$20,100
Adult Volleyball 16 teams/160 participants
$5,880
$4,125
Adult Softball 72 teams/1080 participants
$43,160
$23,199
Adult Soccer 8 teams/120 participants
$3,600
$2,633
Youth Baseball 36 teams/420 participants
$27,410
$8,729
Youth Basketball 40 teams/360 participants
$22,990
$9,611
Youth Indoor Soccer 18 teams/180 participants
$11,420
$4,764
Youth Track & Field 450 participants
$3,750
$3,270
Revenue - Adult Sports $77,740
Revenue - Youth Sports $65,570
Total Athletics Revenue $143,320
Staff/Contractor Expenditures - Adult Sports $50,057
Staff/Contractor Expenditures - Youth Sports $26,374
Total Athletics Expenditures $76,431
Summer Youth Activities - 780 participants
Day Camp 50 children/week x 10 weeks = 500 participants
Revenue
Staff Expenditures
$47,500
$24,376
Youth Excursions - 10 children/week x 10 weeks= 100 participants
Revenue $2,500
Staff Expenditures $0
Summer Outings -
Movie Nights - 165 participants
Minature Golf
Swim Party
Beach Bonfire
Revenue $1,300
Staff Expenditures $698
Volunteen Program — 15 participants
Revenue $650
Staff Expenditures $552
Revenue — Summer Youth Activities $51,950
Expenditures — Summer Youth Activities $25,626
Pre -School Activities
Heritage Park 340 participants
Revenue $63,160
*Staff Expenditures $32,386
Pantera Park 180 participants
Revenue $31,980
*Staff Expenditures $22,436
Revenue $95,140
Staff Expenditures $54,822
*Includes four (4) positions that require pro -rated benefits
2 @ 20 — 30 hours per week
2 @ 30 — 35 hours per week
Extra benefits cost for 4 part-time positions in Tiny Tots program
Support Staff
Concerts in the Park — Staff expenditures
Birthday Celebration — Staff expenditures
CPRS Conference
Rose Parade Adult Excursion
Total Staff Expenditures — Support Staff
SPECIAL EVENTS
A Night on the Fairways — 60 participants
Revenue $2,100
Staff Expeditures $659
Bowl -a -Rama — 40 participants
Revenue $720
Staff Expenditures $206
Total Revenue $2,820
Total Staff Expenditures $865
$30,400 (cost included in
benefits total)
$2,260
$1,420
$520
$154
$4,354
Program Supply Costs
Adult Athletics $9,864
Youth Athletics $30,079
Total Supply Costs $39,943
Summer Youth Activities
Day Camp $21,414
Teen Excursions $420
Volunteens $2,000
Total Supply Costs $23,834
Pre -School Activities
Tiny Tots $8,060
Total Supply Costs $8,060
Special Events
Night Glow Golf $2,000
Bowl -a -Rama $300
Total Supply Costs $2,300
Grand Total Supply Costs $74,137
r�
ui
. 7/q9
Diamond Bar Recreation Services Proposal
September 1, 1999 to August 31, 2000
Expenditures
Administration
Staff
Benefits
Mileage
Training/Memberships
Contract Classes
Adult Sports
Men's Basketball
Coed Volleyball
Men's and Coed Softball
Soccer
Youth Sports
Baseball
Basketball
Soccer
Track Meet
Summer Youth Activities
Day Camp
Summer Outings
Leadership/Training
Preschool Activities
Tiny Tots
Support Staff
Concerts in the Park
Anniversary Celebration
CPRS Conference
Rose Parade
Special Events
Night on the Fairways
Thunder Alley Bowl -a -Rama
Exhibit "A"
May 8, 1999
a
265,668
$ 183,132
78,243
2,197
2,096
113;500
50;058
20,100
4,125
23,199
2,633
26,374
8,729
9,611
4,764
3,270
25,626'
-
24,376
698
552
54,821
54,821
4,354
2,260
1,420
520
154
8ss
659
206
Subtotal: 541,267
22% Overhead: 119,079
Liability Insurance: 12,500
Contract Total Expenditures: S 672,846
ti
sqi Z-kp
17 9, 6
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 2
Revenue Proiections
Contract Classes
$
200-,--
00 DAdult
AdultSports
77;750
Men's Basketball
25,110
Coed Volleyball
5,880
Men's and Coed Softball
43,160
Soccer
3,600
Youth Sports
65;570_
Baseball
27,410
Basketball
22,990
Soccer
11,420
Track Meet
3,750
Summer Youth Activities
51;950
Day Camp
47,500
Excursions
2,500
Summer Outings
1,300
Leadership/Training
650
Preschool Activities
9540
Tiny Tots
95,140
Special Events
2;820
Night on the Fairways
2,100
Thunder Alley Bowl -a -Rama
720
Contract Total Revenue Projections: $ 493;230
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 3
Administration
Staff
Senior Community Services Supervisor (FT) $ 56,134
(Overtime 100 hours) 2,699
Administrative Clerk 11 (FT) 29,411
Community Services Specialist/Contract Classes FT 33,136
Community Services Specialist lNouth and Adult Sports FT 32,320 y
Community Services Coordinator/Special Events; Afterschool, Volunteen, Day Camp 4
Programs; Administrative Support (PT Regular)
25 hrs/wk x 52 wks x $11.32 hr 14,716
Community Services CoordinatorNouth and Adult Sports (PT Regular)
25 hrs/wk x 52 wks x $11.32 hr
14,716
Staff Total Expenditures:
$ 1183,A32-
83fi32Benefits
'Vacation Accrual
4,722
Benefits
5,539
Full Time Staff
2,842
PERS
$ 11,309
Medicare
2,189
Flex Benefits
28,972
Vacation Accrual
6,931
Sick Leave Accrual
8,130
Workman's Compensation
5,285
Full Time Benefits Subtotal Expenditures:
$ 62,816
Part Time Staff
PERS
$ -
Medicare
2,324
'Vacation Accrual
4,722
Sick Leave Accrual
5,539
Workman's Compensation
2,842
Part Time Benefits Subtotal Expenditures:
$ 15,427
Full/Part Time Benefits Total Expenditures:
$ 78,243
Liability Insurance Total Expenditures: $ 12,500
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 4
Administration - continued
Mileage
Administration 80 mi/wk x $0.33 mi x
Contract Classes 25 mi/wk x $0.33 mi x
Youth and Adult Sports 25 mi/wk x $0.33 mi x
52 wks $ 1,352
52 wks 423
52 wks 423
Mileage Total Expenditures: i 2,197'
TraininolMemberships
CPRS Conference - Ontario
Registration 3 staff x
$199
Travel 30 mi/day x
3
dys x
5 staff x
Food $ 30 dy x
3
dys x
5 staff
Parking
SCMAF Sports Institute
4
staff x
$30
Miscellaneous Staff Training
CPRS Membership
2
at
$135
LERN Membership (Basic)
Women/Leisure Services Membership
3
at
$30
SCMAF Membership
4
at
$30
$0.33
597
149
450
120
300
270
95
90
120
Training/Memberships Total Expenditures: S 2,096.
Administration Total Expenditures: ; 265-66t-
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 5
Contract Classes
Provide a variety of fee based classes and instruction for tots, youth, and adults encompassing sports, dance
music, computers, special events, martial arts, arts and crafts, enrichment, and fitness. Facilities are available
through the City, Homeowner's Associations, and joint use agreement with Walnut Valley and Pomona Unified
School Districts. In addition, we have entered into a cooperative agreement with the Walnut Valley Unified School
District Summer Day Care Program to provide classes to children enrolled in their summer program at three
separate sites. This program could expand to year round. We are also exploring future ideas to provide cost
effective after school recreation programs to Pomona and Walnut Unified Schools. Preliminary meetings were
held in May with Golden Springs Elementary and Lorbeer Middle School.
Revenue
Contract Classes $ 180,000
Administration Fee
$5 x 4000 participants $ 20,000
Contract Classes Total Revenue: $ 200,000
Expenditures
Contract Class Instructors
$ 125,000 x 60% $ 75,000
$ 55,000 x 70% $ 38,500
Contract Classes . Total Expenditures: $ 113,500
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 6
Adult Sports
Participant Estimates:
Basketball: 54 teams/648 participants
Men's Basketball
League provides three levels/divisions of competitive play. Round robin leagues are 11 weeks long consisting
of one practice and ten league games. Leagues run year round. Officials are contracted by Recreation Services.
Individual awards are given to the first place team and team trophies to first and second.
Revenue
18 teams x 3 leagues x $465 team $ 25,110
Basketball Total Revenue: $ 25,110
Expenditures
Senior Leader (office)
12 wks x
2 hrs/wk x
3
Igs x
$8.92
hr $
642
Senior Leader (on-site/supervisor)
12 wks x
10 hrs/wk x
3
Igs x
$8.92
hr
3,211
Leader (scorer/timer)
12 wks x
10 hrs/wk x
3
Igs x
$7.33
hr
2,639
Officials
9 gms/wk x
12 wks x
3
Igs x
2 officials x $ 21
game
13,608
Basketball
Total Expenditures:
$
20,100
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 7
Adult Sports- continued
Participant Estimates:
Volleyball: 16 teams/160 participants
Coed Volleyball
Coed volleyball league provides an 11 week round robin format of play consisting of one practice and 10 league
games. Leagues run year round and officials are contracted by Recreation Services. Individual awards are
given to the first place team and team trophies to first and second.
Revenue
6 teams x 4 Igs x $245 team $ 5,880
Volleyball Total Revenue: $ 5,880
Expenditures
Officials
3 mtch/wk x 11 wks x 4 Igs x 1 official x $19 mtch $ 2,508
Setup/Take Down
11 wks x 4 Igs x $10 wk 440
Senior Leader (on-site supervisory)
11 wks x 3 hrs x 4 Igs x $8.92 hr 1,177
Volleyball Total Expenditures: $ 4,125
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 8
Adult Sports -continued
Participant Estimates:
Softball: 72 teams/1080 participants
Men's and Coed Softball
Leagues are available for men's teams on Wednesday nights and Sundays. Coed leagues are offered on
Sundays. League play is an 11 week round robin format consisting of one practice and 10 league games.
Leagues run year round utilizing contracted officials from Tri -County. Individual awards are given to the first
place team and trophies to first and second.
Revenue
10 teams x 4 Igs x $415 team Wednesday $ 16,600
16 teams x 4 Igs x $415 team Sunday 26,560
Softball Total Revenue: $ 43,160
Expenditures
Senior Leader (office)
11 wks x 3 hrs/wk x
4 Igs x
$8.92
hr
$ 1,177
Senior Leader (on-site field prep/supervisory)
11 wks x 14 hrs/wk x
4 Igs x
$8.92
hr
5,495
Leader (scorer)
11 wks x 14 hrs/wk x
4 Igs x
$7.33
hr
4,515
Officials
11 wks x 13 gms x
4 Igs x
$21
gm
12,012
Softball Total Expenditures: S 23,199
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 9
Adult Soorts-continued
Participant Estimates:
Soccer: 8 teams/120 participants
Soccer
Spring league only. League format will be one practice game and 10 league games. Individual awards to first
place team and team trophies to first and second. Officials will be contracted by Recreation Services staff.
Revenue
8 teams x 1 Ig x $450 team
Soccer Total Revenue:
Expenditures
Senior Leader (on-site field prep/supervisory)
11 wks x 8 hrs x $8.92 hr
Officials
11 wks x 4 gms x 1 Ig x
$ 3,600
S 3,600
$ 785
2 officials x $21 gm 1,848
Soccer
Total Expenditures:
$
2,633
Adult Sports
Total Revenue:
$
77,750
Total Expenditures: S 50,058
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 10
Youth Snorts
Participant Estimates:
Baseball: 36 teams/420 participants
Baseball
Paul C. Grow Boys and Girls 4-5 years/T-Ball
Boys and Girls 6-7 years/Coach Pitch
Heritage Park Boys and Girls 8-13 years
Designed to enhance skills and knowledge with emphasis on fundamentals, motor skills, and game situations.
League goals are to build self-esteem and develop basic fundamentals in a non-competitive, safe, and
positive environment. League play is seven weeks with teams playing games twice a week. Participants
receive a shirt, hat, and trophy. Volunteer coaches are utilized and Recreation Services staff officiate league
games. Reduced fee reflects $5.00 discount for additional child in same family.
Revenue
PCG 240 participants x
$64
each
$ 15,360
12 participants x
$59
each
708
HP 168 participants x
$64
each
10,752
10 participants x
$59
each
590
Baseball
Total Revenue:
$ 27,410
Expenditures
Summer Staff Training
Senior Leader
4 staff x
4
hrs x
$8.92
hr
$ 143
Leader
4 staff x
4
hrs x
$7.33
hr
117
Skills Day/8-11 years
Senior Leader
5 hrs x
9
hr
$ 8.92
hr
398
Leader
4 staff x
5
hrs x
$7.33
hr
147
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 11
Youth Sports -continued
Baseball - continued
Expenditures
Skills Day/12-13 years
Senior Leader
3 hrs x
$8.92
hr
27
Leader
3 hrs x
$7.33
hr
22
Draft
Senior Leader
6 hrs x
$8.92
hr x
2
Igs
107
Field Preparation/Officials
PCG Senior Leader
6 hrs x
5
dys x
7
wks x
$8.92
hr
1,873
PCG Leader
6 hrs x
5
dys x
7
wks x
$7.33
hr
1,539
HP Senior Leader (field preparation)
6 hrs x
7
wks x
$ 8.92
hr
375
HP Senior Leader
5 hrs x
5
dys x
7
wks x
$8.92
hr
1,561
HP Leader
5 hrs x
5
dys x
7
wks x
$7.33
hr
1,283
HP Senior Leader (Saturday) '
10 hrs x
7
wks x
$ 8.92
hr
624
HP Leader (Saturday)
10 hrs x
7
wks x
$ 7.33
hr
513
Baseball
Total Expenditures:
Z 8,729
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 12
Youth Sports -continued
Participant Estimates:
Basketball: 40 teams/360 participants
Basketball South Point Middle School/Boys and Girls 4-10 years old
Designed to teach fundamentals and skills and emphasize team work and fun. Ten week program with games
once a week. Shirt, shorts, and trophy provided to participants. Volunteer coaches are utilized and
Recreation Services staff officiate league games. Reduced fee reflects a $5.00 discount for
additional child in same family.
Revenue
350 participants x $64 each $ 22,400
10 participants x $59 each 590
Basketball Total Revenue: $ 22,990
Expenditures
Skills Day
Senior Leader
8 hrs x $8.92 hr $ 71
Leader
2 staff x 8 hrs x $7.33 hr 117
Draft
Senior Leader
8 hrs x
$8.92
hr
71
Coaches Training
Senior Leader
8 hrs x
$8.92
hr
71
Practice/Set-up
Senior Leader
12 wks x
5
dys x 5 hrs x $8.92 hr
2,676
Officials
Senior Leader
2 staff x
10
wks x 14 hrs x $8.92 hr
2,498
Leader
4 staff x
10
wks x 14 hrs x $7.33 hr
4,106
Basketball
Total Expenditures:
$ 9,611
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 13
Youth Sports -continued
Participant Estimates:
Soccer: 18 teams/180 participants
Soccer Lorbeer Middle School/Boys and Girls 4-9 years old
Designed to teach and enhance soccer skills in a fun and recreational atmosphere. Eight week league format
with games once a week consisting of a half hour of instruction on fundamentals followed by 45 minutes of
game play coached by Recreation Services staff. Shirt, shorts, and trophy provided to participants.
Reduced fee reflects $5.00 discount for additional child in same family.
Revenue
160 participants x $64 each $
10,240
20 participants x $59 each
1,180
Soccer Total Revenue: $
1:1,420:
Expenditures
Staff Training
Professional Trainer $
200
Coordinator 6 hrs x $11.04 hr
66
Senior Leader
2 staff x 6 hrs x $8.92 hr
107
Leader
5 staff x 6 hrs x $7.33 hr
220
Skills/Player Draft
Coordinator 6 hrs x $11.04 hr
66
Senior Leader
2 staff x 6 hrs x $8.92 hr
107
Leader
4 staff x 6 hrs x $7.33 hr
176
Coaches/Officials/Scorekeeper
Coordinator 8 wks x 10 hrs x $11.04 hr
883
Senior Leader
2 staff x 8 wks x 5 hrs x $8.92 hr
714
Leader
5 staff x 8 wks x 9 hrs x $6.18 hr
2,225
Soccer Total Expenditures: i
4,764
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 14
Youth Sports -continued
Participant Estimates:
Track Meet: 450 participants
Track Meet Diamond Bar High School/Boys and Girls 7-15 years
Provide participants with the opportunity to compete in events that include shot put; softball throw; 50, 100, 200,
400, and 800 meter run; and a team 400 meter relay. Participants have a chance to qualify for Southern California
Municipal Athletic Federation (SCMAF) track and field championships. First and second place medals and third
and third and fourth place ribbons are awarded.
Revenue
450 participants x $7
each
$ 3,150
150 participants $4
ea
SGVMAA Championships
600
Track Meet
Total Revenue:
$ 3,750
Expenditures
Starter (contract)
$ 150
Announcer (contract)
100
Specialist
10 hrs x $15.53
hr
155
Coordinator
10 hrs x $11.04
hr
110
Senior Leader
4 staff x 10
hrs x
$8.92 hr
357
Leader
16 staff x 10
hrs x
$7.33 hr
1,173
SGVMAA and SCMAF Track Meet
Senior Leader
2 staff x
2 mts x 10 hrs x $8.92 hr
357
Coordinator
10 hrs x
2 mts x $11.04 hr
221
Leader
10 hrs x
2 mts x $7.33 hr
147
SVGMAA Track Meet Fee
500
Track Meet Total Expenditures: $ 3,270
Youth Sports Total Revenue: $ 65,670
Total Expenditures: $ 26,374
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 15
Summer Youth Activities
Day Camp Sycamore Canyon Park/Boys and Girls 6-12 years
Program is designed to involve children in a fun, active, educational, and safe environment. Options are available
for attendance with two alternative daily time schedules and payment opportunities.
Weekly community trips and
excursions, to major amusement parks, are offered once a week.
Revenue
Extended Day
15 children x 10 wks x $109
$ 16,350
Regular Day
35 children x 10 wks x $89
31,150
Day Camp Total Revenue:
$ 47,500.
Expenditures
First Aid/CPR Training
$ 800
Program Setup
Coordinator
80 hrs x $11.04 hr
883
Camp Setup
Coordinator
3 hrs x $11.04 hr
33
Senior Leader
2 staff x 3 hrs x $8.92 hr
54
Leader
2 staff x 3 hrs x $7.33 hr
44
Worker
3 hrs x $6.11 hr
18
Camp Staff
Coordinator
43 hrs/wk x 10 wks x $11.04 hr
4,747
Senior Leader
2 staff x 43 hrs/wk x 10 wks x $8.92
hr 7,671
Leader
2 staff x 43 hrs/wk x 10 wks x $7.33
hr 6,304
Worker
2 staff x 28 hrs/wk x 10 wks x $6.11
hr 3,422
Lifeguard/beach trip
10 hrs x $10.26 hr
103
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 16
Summer Youth Activities -continued
Day Camp - continued
Camp Tear Down
Coordinator
6 hrs x $11.04 hr 66
Senior Leader
2 staff x 6 hrs x $8.92 hr 107
Leader
2 staff x 6 hrs x $7.33 hr 88
Worker
6 hrs x $6.11 hr 37
Day Camp Total Expenditures: S 24,376
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 17
Summer Youth Activities -continued
Excursions
Youth excursions will be incorporated into the Summer Day Camp program utilizing summer day camp staff to reduce
costs. These trips will be open to the public and will be taken once per week to major amusement sites such as
Disneyland, Wild Rivers, Universal Studios, Magic Mountain, etc. Staff costs for youth excursions are
included in day camp expenditures.
Revenue
10 participants x 10 excur x $25 ea $ 2,500
Excursions Total Revenue: S 2,500
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 18
Summer Youth Activities -continued
Summer Outincts
Participant Estimates:
Excursions: 210
Movie Nights
Sycamore Canyon Park/Boys and Girls 10-14
Program to present opportunity for youth/teens of community to get together for recreational activities and fun. Day
camp staff will be utilized to run program.
Revenue
35 participants x
2 movie nights x $5
$
350
Movie Nights
Subtotal Revenue:
Expenditures
Senior Leader
2 staff x.
2 nights x 2 hrs x $8.92
$
71
Leader
2 staff x
2 nights x 2 hrs x $7.33
59
Movie Nights
Subtotal Expenditures:
$
*AW-,
Miniature Golf
Speed Zone, Puente Hills
Revenue
$
400
40 participants x
$10
Miniature Golf
Subtotal Revenue:
$
Addli
Expenditures
Miniature Golf
40 participants x
$6
$
240
Senior Leader
2 staff x
2 hrs x $8.92
36
Leader
2 staff x
2 hrs x $7.33
29
Miniature Golf
Subtotal Expenditures:
$
-:;306'
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 19
SummerYouth Activities -continued
Summer Outinas - continued
Swim Party
Brea Plunge
Revenue
25 participants x
$10
$
250
Swim Party
Subtotal Revenue:
$
250
Expenditures
Senior Leader
2 staff x
2
hrs x
$8.92 hr
$
36
Leader
2 staff x
2
hrs x
$7.33 hr
29
Assistant Pool Manager
2 hrs x
$11.04
hr
22
Lifeguard
2 staff x
2
hrs x
$7.75 hr
31
Swim Party
Subtotal Expenditures:
$
118
Beach Bonfire
Revenue
30 participants x
$10
$
300
Beach Bonfire
Subtotal Revenue:
$
300
Expenditures
Coordinator
4 hrs x
$11.04
$
44
Senior Leader
2 staff x
4
hrs x
$8.92 hr
71
Leader
4 hrs x
$7.33
hr
29
Beach Bonfire
Subtotal Expenditures:
$
145
Summer Outings
Total Revenue:
$
1,300
Total Expenditures:
$
698
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 20
Summer Youth Activities -continued
Leadership Traininallolunteen Program Boys/Girls 13-15 years/support summer programs
Pilot leadership training program for boys and girls ages 13 through 15 interested in receiving work experience and
training in recreation. Volunteens will be assigned as aides to summer day camp (maximum of 5), youth baseball
(maximum of 5), tiny tots (maximum of 2), and concerts in the park (maximum of 2) programs. Total number of
volunteens in program could range from 10-15.
Revenue
Raffle at Anniversary Celebration
Ride Operation at Anniversary Celebration
Leadership/Training
Expenditures
Total Revenue:
*Recreation Coordinator (program setup)
20 hrs x $11.04 hr
*Recreation Coordinator (on-site supervisory)
3 hrs/wk x 10 wks x $11.04 hr
350
300
$ 221
331
Leadership/Training Total Expenditures:. S 55ZL'.
SummerYouth Activities Total Revenue
� 6l�950T_
Total Expenditures: 5 25;626"
*Note: Hours could be covered by one of the proposed regular part time coordinators.
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 21
Preschool Activities
Tiny Tots Heritage Community Center and Pantera Park/Boys and Girls 3-5 years
Supervise and staff a five day a week morning and afternoon program at Heritage and a three day a week
morning and two afternoons at Pantera for preschoolers. Program is designed to offer children the
opportunity to gain knowledge and experience of life through organized recreational activities. Social,
emotional, physical, and intellectual skills are emphasized.
Fall Session 12 weeks/September 13 - December 10, 1999
Revenue
Heritage
40 participants x $260 (3 days - MWF mornings and afternoons) $ 10,400
40 participants x $175 (2 days - T/Th mornings and afternoons) 7,000
Fall Session Subtotal Revenue: $ 17,400
Pantera
20 participants x $260
20 participants x $175
Fall Session
(3 days M/W/F mornings)
(2 days - MAN afternoons)
Subtotal Revenue:
$
$
5,200
3,500
8,700
Winter Wonderland Camp
1 week/December 13-17, 1999
Revenue
Heritage
$
800
20 participants x $40
Winter Wonderland Camp
Subtotal Revenue:
$
800
Pantera
20 participants x $40
$
800
Winter Wonderland Camp
Subtotal Revenue:
$
800
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
$260
(3 days - M/W/F mornings and afternoons)
Page 22
10,400
40 participants x
$175
(2 days - TulTh mornings and afternoons)
Preschool Activities -continued
7,000
Spring Session
Tiny Tots- continued
Subtotal Revenue:
$
Winter Session 12 weeks/January 3 - March 24, 2000
Pantera
Revenue
Heritage
$260
(3 days M/W/F mornings)
40 participants x $260 (3 days - M/W/IF mornings and afternoons)
$
10,400
40 participants x $175 (2 days - Tu/Th mornings and afternoons)
(2 days - M/W afternoons)
7,000
Winter Session Subtotal Revenue:
$
17,400
Pantera
$
8,700
20 participants x $260 (3 days M/W/F mornings)
$
5,200
20 participants x $175 (2 days - M/W afternoons)
3,500
Winter Session Subtotal Revenue:
$
8,700
Heritage
Spring Session 12 weeks/April 3 -June 30
Heritage
40 participants x
$260
(3 days - M/W/F mornings and afternoons)
$
10,400
40 participants x
$175
(2 days - TulTh mornings and afternoons)
7,000
Spring Session
Subtotal Revenue:
$
17,400
Pantera
20 participants x
$260
(3 days M/W/F mornings)
$
5,200
20 participants x
$175
(2 days - M/W afternoons)
3,500
Spring Session
Subtotal Revenue:
$
8,700
Summer Session
7 weeks/July 10 -August 25
Heritage
40 participants x
$151
(3 days M/W/F mornings and afternoons)
$
6,040
40 participants x
$103
(2 days Tu/Th mornings and afternoons)
4,120
Summer Session
Subtotal Revenue:
$
10,160
Pantera
20 participants x
$151
(3 days M/W/F mornings)
$
3,020
20 participants x
$103
(2 days - M/W afternoons)
2,060
Summer Session
Subtotal Revenue:
$
5,080.
Tiny Tots
Total Revenue:
$
95,140
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 23
Preschool Activities -continued
Tiny Tots- continued
Expenditures
Heritage
Specialist - Administrative
6 hrs/wk x $15.93 x 52 wks $ 4,970
Senior Leader
30 hrs/wk x $9.15 x 49 wks $ 13,451
Senior Leader (bilingual pay)
30 hrs/wk x $9.50 x 49 wks $ 13,965
Tiny Tots Subtotal Expenditures: S 32,386
Pantera
Specialist - Administrative
6 hrs/wk x $15.93 x 52 wks $ 4,970
Senior Leader
19 hrs/wk x $9.61 x 49 wks 8,947
Senior. Leader
19 hrs/wk x $9.15 x 49 wks 8,519
Tiny Tots Subtotal Expenditures: $ 22,436
Tiny Tots Total Expenditures: $ 54,821
Preschool Activities Total Revenue: $ 95,140
Total Expenditures: $ 54,821
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 24
Support staff
Concerts in the Park
Sycamore Canyon Park
Support staff provided to assist in setup and tear down of site. Staff provides customer service, monitors parking
and concert areas, distributes
flyers, and provides crowd control.
Expenditures
Program SetupfTear Down
Senior Leader
3 staff x
1 hr x 9 concrts x $8.92 hr $
241
Concert Staff
Senior Leader
3 staff x
4 hrs x 9 concrts x $8.92 hr
963
Leader
4 staff x
4 hrs x 9 concrts x $7.33 hr
1,056
Concerts in the Park
Total Expenditures;
Anniversary Celebration
Peterson Park
Recreation Supervisor will be
on celebration committee. Provide support staff for setup day and event day.
Role
of staff will be determined as needs require.
Expenditures
Flyer Distribution
Leader
4 hrs x
$7.33 hr $
29
Setup Day
Leader
4 staff x
5 hrs x $7.33 hr
147
Event Day
Specialist
13 hrs x
$15.53 hr
202
Coordinator
13 hrs x
$11.04 hr
144
Senior Leader
2 staff x
13 hrs x $8.92 hr
232
Leader
7 staff x
13 hrs x $7.33 hr
667
Anniversary Celebration
Total Expenditures: S
_°20
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 25
Support Staff -continued
CPRS Conference Ontario Convention Center
Expenditures
Recreation Services will provide support for the CPRS conference for two days.
Senior Leader
2 staff x 8 hrs x 2 dys x $8.92 hr $ 285
Leader
2 staff x 8 hrs x 2 dys x $7.33 hr 235
CPRS Conference Total Expenditure -8: $ 'OW,
Rose Parade Pasadena
Two busses to Rose Parade. Two volunteers will be needed to support staff and two tables and a coffee warmer
provided at City Hall.
Expenditures
Senior Leader
2 staff x 9 hrs x $8.58 hr $ 154
Rose Parade Total Expenditures; $ 154>
Support Staff Total Expenditures: $ 3;827
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 26
Special Events
A Night on the Fairways Diamond Bar Golf Course/15 years -Adult
Event is designed to bring families and friends together in a fun and innovative atmosphere. Scramble format with a
shot gun start is utilized. Event includes raffle prizes; awards for low score, longest drive, and closest to the pin; and
culminates with a fiesta nacho bar at the end of the evening. Approximately $1000 in cash donations need
to be raised to offset cost of supplies and green fees. Supply expenses, approximately $1200
will be included in Diamond Bar's Equipment/Supplies List.
Revenue
60 participants x $35
Night on Fairways
Expenditures
Preparation
'Coordinator
5 hrs/wk x
Event
Coordinator
10 hrs x
Senior Leader
2 staff x
Leader
3 staff x
$ 2,100
Total Revenue: $_4 2L10
7 wks x $11.04 hr $ 386
$11.04 hr 110
1'0 hrs x $8.92 hr 89
10 hrs x $7.33 hr 73
Night on Fairways Total Expenditures: $ 658
'Note: Hours could be covered by one of proposed regular part time coordinators.
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 27
Special Events -continued
Thunder Alley Bowl -a -Rama Oak Tree Lanes/8-12 year olds
Event includes two hours of bowling, lunch, tokens for the arcade, and fun prizes for all bowlers. A total of $230
will be included in Diamond Bar's Equipment/Supplies List to cover lane fees, lunch, and tokens.
Revenue
40 participants x $18 $ 720
Thunder Alley Bowl -a -Rama Total Revenue:
i 720
Expenditures
Coordinator
8 hrs x $11.04 hr $ 88
Senior Leader
5 hrs x $8.92 hr 45
Leader
2 staff x 5 hrs x $7.33 hr 73
Thunder Alley Bowl -a -Rama Total Expenditures: $ 'I. ;2pg_
Special Events Total Revenue:
$ _'_ 3;131
Total Expenditures:
"Note: Hours could be covered by one of proposed regular part time coordinators.
Diamond Bar Recreation Services Proposal - July 1, 1999 to June 30, 2000
Page 28
Marketing Plan
Among the many opportunities to market and promote the Recreation Contract Programs, the following resources
will be utilized to gain the optimum participation from the community.
• Quarterly promotion through City of Diamond Bar newsletter.
• News releases to local newspapers including the San Gabriel Valley Tribune, Highland, Diamond Bar 91765 a
91789, Windmill, Los Angeles Times, Inland Valley Bulletin, Register, community, and PTSA newsletter.
• Flyer and brochure distribution through Pomona Valley School District, Walhut Valley School District, private
schools, local businesses, service clubs, Chamber of Commerce, Homeowner's Associations, and Los
Angeles County Library.
• Direct mail to past and present participants of programs and current interest lists.
• Community service announcements through Century Cable.
• Distribution of program information at all special events.
• Community service announcements through City reader boards.
Program information packets distributed through Chamber of Commerce businesses targeting larger
employee populations.
` Promote programs and services at local colleges, job fairs, community relations activities, high schools, etc.
• Promotional information included with registration receipt mailings.
Addition/Expansion of Programs
The addition/expansion of programs will be handled as approved on December 15, 1998 by the City Councils of both
Cities, Amendment No. 1, item 7 to the Recreation Services Contract adds a contingency, upon mutual written
agreement of both the City Managers of Brea and Diamond Bar, to approve additions of special events or expansion
of programs to the recreation contract.
Diamond Bar Recreation Services Proposal Equipment/Supplies List - July 1, 1999 to June 30, 2000
Page 29
Adult Sports
Basketball
Basketballs
3 x
$80
$
240
First Aid Kit
40
40
Awards
12 x
$9 x
3 div x
3 Igs
972
Trophies
6 x
$15 x
3 Igs
270
SCMAF Reg
54 x
$7
378
Staff Shirts
8 x
$10
80
Basketball
Subtotal Supplies:
$
1,980
Volleyball
Volleyballs
2 x
$50
$
100
First Aid Kit
40
40
Awards
12 x
$9 x
4 Igs
432
Trophies
2 x
$15 x
4 Igs
120
SCMAF Reg
24 x
$7
168
Staff Shirts
2 x
$12
24
Volleyball
Subtotal Supplies:
$
884
Softball
Softballs
10 x
$5 x
44 wks
$
1,980
Bases
$420
420
Field Equipment
Drags, rakes, shovels, markers
300
Chalk
32 bags x
$6 bag
176
First Aid Kit
40
40
Awards
16 x
$9 x
5 div x
4 Igs
2,800
Trophies
6 x
$15 x
41gs
360
SCMAF Reg
72 x
$7
504
Staff Shirts
3 x
$10
30
Staff Sweatshirts
3 x
$12
36
Softball
Subtotal Supplies:
$
6,646
Soccer
Soccerballs
2 x
$30
$
60
First Aid Kit
40
40
Awards
18 x
$9 x
1 Ig
158
Trophies
2 x
$15
30
SCMAF Reg
8 x
$7
56
Staff Shirts
1 x
$10
10
Soccer
Subtotal Supplies:
$
354
Adult Sports
Total Supplies:
$
9,864
Diamond Bar Recreation Services Proposal Equipment/Supplies List - July 1, 1999 to June 30, 2000
Page 30
Youth Sports
Youth BasebalVPaul C. Grow
Baseballs
19 doz x
$25
Shirts
308 x
$6
Hats
368 x
$6
Equipment
600
600
Chalk
18 bags x
$6
Field Equipment
Drags, rakes, shovels, markers
First Aid
50
50
Trophies
252 x
$4
Coaches Plaques
44 x
$5
Fingerprinting
34 x
$35
Staff Shirts
10 x
$10
Staff Sweatshirts
7 x
$12
$ 475
1,848
2,116
600
99
300
50
882
231
1,190
100
84
Baseball/Grow Subtotal Supplies: ; 7,976
Baseball/Heritage
Baseballs
25 doz x $31
$ 775
Shirts
308 x $6
1,848
Hats
368 x $6
2,208
Equipment
600
600
Chalk
22 bags x $6
121
Field Equipment
Drags, rakes, shovels, markers
300
First Aid
50
50
Trophies
178 x $4
623
Coaches Plaques
44 x $5
231
Fingerprinting
38 x $35
1,330
Baseball/Heritage
Subtotal Supplies:
; 8,086
Basketball
Basketballs
15 x
$5
$ 79
Shirts
350 x
$6
2,188
Shorts
350 x
$6
2,188
Equipment
400
400
First Aid
50
50
Trophies
350 x
$4
1,400
Coaches Plaques
48 x
$5
252
Fingerprinting
48 x
$35
1,680
Staff Shirts
4 x
$10
40
Staff Sweatshirts
4 x
$12
48
Basketball Subtotal Supplies: ; 8,324
Diamond Bar Recreation Services Proposal Equipment/Supplies List - July 1, 1999 to June 30, 2000
Page 31
Youth Sports -continued
Soccer
Soccer Balls
4 x
$25
$
100
Border Patrols
5375
$
5,375
Shirts
180 x
$6
1,080
Shorts
180 x
$6
1,080
Equipment
200
200
First Aid
50
50
Trophies
180 x
$4
720
Staff Shirts
8 x
$10
80
Staff Sweatshirts
8 x
$12
96
Soccer
Subtotal Supplies:
$
8,781
Track and Field Meet
Ribbons
180 x
2 x $0.30 (3rd/4th)
$
108
Medals
180 x
2 x $3 (1st/2nd)
1,080
Misc Equipment
200
200
Computer Software
250
250
Staff Shirts
10 x
$10
100
Sound Equipment
$500
500
Participant T-shirts
$300
300
Track and Field
Subtotal Supplies:
$
2,538.
Youth Sports
Total Supplles:
$
35,704
Diamond Bar Recreation Services Proposal Equipment/Supplies List - July 1, 1999 to June 30, 2000
Page 32
Summer Youth Activities
Day Cama
Arts/Crafts Supplies
Durable Equipment
Consumables
Staff Training
Water/Cooler
Staff Shirts
Staff Sweatshirts
Transportation
Excursion Admin
18 x $10
7 x $12
$ 1,700
1,050
750
250
400
180
84
5,000
12,000
Day Camp Subtotal Supplies: $ 21,414
Teen Excursions
Consumables $ 420
Teen Excursions Subtotal Supplies: $ 420'
Volunteen Consumables/Stipends
Consumables
60 hrs x #
90 hrs x #
120 hrs. x #
Maximum
Vol =
$50
Vol =
$80
Vol =
$100
15 x
$100
$ 500
1,500
Volunteen/Stipends
Subtotal Supplies:
$
29'000
Summer Youth Activities
Total Supplies:
$
23,834
Diamond Bar Recreation Services Proposal Equipment/Supplies List - July 1, 1999 to June 30, 2000
Page 33
Preschool Activities
Tiny Tots
Supplies $650 sess x 4 sess x 2 sites $ 5,200
Supplies $280 wkshp x 1 wkshp x 2 sites 560
Storage Container 1,500
Preschool Activities Total Supplies: S 7,260.
Diamond Bar Recreation Services Proposal Equipment/Supplies List - July 1, 1999 to June 30, 2000
Page 34
Special Events
Night Glow Golf
Supplies (supplies, green fees, nacho bar) $ 2,000
Thunder Alley Bowl -a -Rama
Supplies (lane fees, lunch, game tokens, candy) $ 300
Special Events Total Supplies: $ 2,300
All Programs Total:Supplies:$ 76.01
City of Diamond Bar Recreation Services
Conceptual Ideas for Future Programs
After School Program
Staff is exploring the possibility of providing after school recreational opportunities to students in
the Pomona Unified School District. This contact was initiated by the Parks and Recreation
Commission in an effort to establish a collaborative relationship with the schools in the Diamond
Bar area. Tom Mangham, Principal of Golden Springs Elementary, is interested in the City
providing a variety of classes and activities to their students, at their site, during after school hours.
Class offerings being considered are dance, science, developmental reading, tennis, guitar,
cheerleading/pom porn, basketball, and a homework club. The Contract Class Specialist would
arrange with for contract instructors to teach classes, administer fee and payment schedules, and act
as liaison with school principals. A Coordinator would be assigned to monitor classes at the sites.
Walnut Valley Unified School District Summer Day Care Program
An agreement has been entered into to provide contract classes at three different sites to children
enrolled in the summer day care program. This program could expand to year round.
Girls Softball League - Ages 5-10 years/8 teams/100 participants
League will be designed to enhance skills and knowledge with emphasis on fundamentals, motor
skills, and same situations. League goals are to build self-esteem and develop basic fundamentals
in a non-competitive, safe, and positive environment. League play is seven weeks with teams
playing games twice a week. Participants receive a shirt, hat, and trophy. Volunteer coaches are
utilized and Recreation Services staff will coordinate, organize, run, and officiate league games.
Equipment for the league (i.e., bats, helmets, catchers equipment) will be purchased by the City.
35
City of Diamond Bar Recreation Services
Conceptual Ideas for Future Special Events (Contract year 1999-2000)
The special events listed below would be coordinated, organized, and run by the recreation
services staff.
Fall Session (September 1999 -December 1999)
rarents nigni vut
Location: Heritage Park Community Center
Date: An evening before Christmas
Time/Duration: 5 hours/ 5 pm -10 pm
Participant ages: 5-9 years
Fee: $15
Min/max: 10/30
Description: This event provides parents with the rare opportunity to have some shopping
and gift wrapping time alone during the holiday season while their children are having
fun in a safe and activity packed environment. Activities will include pizza dinner,
games, movies, and crafts.
Letters to Santa
Location: City Hall
Date: November -December 15
Time/Duration: ongoing
Participant ages: 3-12 yrs
Fee: self-addressed stamped envelope
Min/max: undetermined
Description: Children from the community will write letters to Santa and deliver them to
a special Holiday decorated mail box at City Hall along with a self-addressed stamped
envelope. High School aged volunteers will answer the letters and they will be returned
to the children through the mail. Q will look into the possibility of mailing a packet of
answered responses to the post office in North Pole, Alaska so they will post mark the
responses from the "North Pole" before they are mailed to the children.)
Boredom Busters
Location: Heritage Park Community Center
Date: A day during Christmas break
Time/Duration: 5 hours/ 9:30 am- 2:30 pm
Participant ages: 6-11 years
Fee: $16
Min/max: 16/22
Description: Children will fill a non -school day making crafts, socializing with friends,
playing games and participating in activities and have lunch while parents have a day off.
36
Tri-Cify Basketball Tournament
Location: City of Brea and Yorba Linda Gymnasiums
Date: September, November or December
Time: 1 or 2 day tournament
Participant ages: 18
Fee: Per team/to be determined
Min/max: To be determined
Description: Tournament will be open to teams involved in the cities of Diamond Bar,
Brea, and Yorba Linda. Tournament classifications will include "C", "D+", and "D" level
of competition. Teams will be guaranteed two games and individual awards will be given
to 1" and 2" d place teams in each division.
Winter Session (January 2000-March 2000)
Daddy/ Daughter Sweetheart Dance
Location: Heritage Park Community Center
Date: February (around Valentines Day)
Time/Duration: 2 hours
Participant ages: 7-14 years; parent
Fee: $10/couple
Min/max: 10 couples/ 20 couples
Description: A Sweetheart Dance for daddys and their young daughters. Contests and
awards will be given in several categories; such as, cutest couple, best smile, best dressed,
and the couple who looks most alike. A photographer will be on hand to take couple
photos as a special keepsake of the fun evening.
Mom/Son Valentine Dance
Location: Heritage Park Community Center
Date: February (around Valentines Day)
Time/Duration: 2 hours
Participant ages: 7-14 years; parent
Fee: $10/couple
Min/max: 10 couples/ 20 couples
Description: A Valentine Dance for moms and their young sons. Contests and awards
will be given in several categories; such as, cutest couple, best smile, best dressed, and
the couple who looks most alike. A photographer will be on hand to take couple photos
as a special keepsake of the fun evening.
The Jedi Challenge
Location: Sycamore Canyon Park
Date: TBA/Winter, spring, or summer break
Time/Duration: 11 am- 2 pm/ 3 hours
Participant ages: 8-13 years
Fee: $10
Min/max: 10/50
Description: This activity will provide kids from the community with an opportunity to
be involved in an adventure filled with games and fun. Star-Wars like challenges will
include a Light Saver Competition (jousting), Galaxy Invasion (obstacle course), Obtain
the Force (capture the flag) and other action packed activities. Participants will earn
prizes and Jedi Knighthood.
37
Spring Session (April 2000 -June 2000)
Location: Pantera Park Community Center and Park
Date: Friday during Spring Break
Time/Duration: 10 am -12 pm/ 2 hours
Participant ages: 8-14 years
Fee: $10
Min/max: 20/100
Description: Children will find out just how many ways to have fun with oreo cookies as
they compete in relays, races and other wacky events which include rolling, stacking,
building, arranging and; of course, eating Oreo cookies.
Late Night Flashlight Easter Egg Hunt
Location: undetermined
Date: Friday, April 21 (or the night before the Breakfast Lions Community Easter Egg
Hunt)
Time/Duration: 8 pm- 9:30pm
Participant ages: 8-14 years
Fee: $3
Min/max: 20/ 200
Description: Children will have the opportunity to participate in this unique special event
program. Not only will they have the chance to hunt for eggs using flashlights, but also
participate in activities such as; flashlight tag, an egg toss, and egg roll, guess how many
jelly beans, etc.
Bike Rally and Little Racer Grand Prix
Location: undetermined
Date: May (National Bike Safety Month)
Time/Duration: 3 hours (participants will register for a one hour block)
Participant ages: 3-12 years
Fee: $5
Min/max:. 20/50
Description: Children participating in this event will go through, a variety of activities
with their bicycles. They will start off getting licensed by the local law enforcement
agency. They will then have their bicycles and helmets safety checked. Next, they will
participate in a variety of obstacle courses and skills assessments. After successful
completion of the course, a certificate of completion will be awarded.
The Little Racer Grand Prix will have similar activities for children ages 3-6 years using
their Big Wheels and tricycles. The Grand Prix will consist of different races as well as a
parent (riding tricycle) race. Community volunteers will be utilized to support and
operate this event.
38
Summer Session (June 2000- August 2000)
"Under the Stars" Family Camp Out
Location: Sycamore Canyon Park
Date: undetermined
Time/Duration: overnight
Participant ages: 3- 10 years; parents
Fee: $20/ family of four or less
Min/max: 10 families/ 25 families
Description: A great outdoor experience for the whole family. Activities such as games,
crafts, nature walks, roasting marshmallows and singing around the campfire will round
out the overnight camp out. Participants will be provided with a list of items to bring
such as tents, sleeping bags and other camp gear. Meals and snacks will be provided.
Mini Snorts for Mighty Tikes
Location: undetermined
Date: undetermined
Time/Duration: Five 2 hour meetings
Participant ages: 3-6 years
Fee: $50
Min/max: 15/40
Description: This mini -sports camp will introduce soccer, basketball, t -ball and track
events to young children in a fun, organized, but non-competitive manner. The focus will
be to teach sportsmanship, basic skills and rules of the sports, and participation in team
activities while preschool aged youngsters develop motor skills. This can be structured in
a couple of ways; either one day a week for five weeks or a week long day camp. Snacks
will be provided and Gatorade and water will be available. The last day will be a family
hot dog barbeque and t -ball game. At this event every child is a winner! (May be able to
do this as a contract class and offer it on a quarterly basis.)
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MINUTES OF THE BDARD Or: D10=CTAmA
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR
AUGUST 3, 1999
1. CALL TO ORDER: Chair/Ansari called the meeting to order at 11:18 P.M.
in the Auditorium of the South Coast Air Quality Management District, 21865 E.
Copley Dr., Diamond Bar, CA.
ROLL CALL: Agency Members Chang, Herrera, O'Connor,
VC/Huff, C/Ansari
Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins,
Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy
Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Mike Nelson, Communications & Marketing
Director and Lynda Burgess, Agency Secretary.
2. PUBLIC COMMENTS: Clyde Hennessee suggested that the City relate
activities of the Chamber and RDA to develop business.
3. CONSENT CALENDAR: Moved by AM/Herrera, seconded by VC/Huff to
approve the Consent Calendar. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS — Chang, Herrera, O'Connor, VC/Huff,
C/Ansari
NOES: AGENCY MEMBERS — None
ABSENT: AGENCY MEMBERS — None
3.1 APPROVED MINUTES — Regular Meeting of July 20, 1999 — As
submitted.
3.2 APPROVED VOUCHER REGISTER — dated August 3, 1999 in the
amount of $3,522.44.
3.3 REVIEWED AND APPROVED TREASURER'S STATEMENT — for June,
1999.
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: None
AUGUST 3, 1999 PAGE 2 REDEVELOPMENT AGENCY
ADJOURNMENT: There being no further business to conduct, Chair/Ansari adjourned
the meeting at 11:24 p.m.
ATTEST:
Chairman
LYNDA BURGESS
Agency Secretary
DIAMOND BAR REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
TO: Chairman Ansari and Board of Directors
FROM: Linda G. Magnuson Finance Director
SUBJECT: Voucher Register, August 17, 1999
DATE: August 10, 1999
Attached is the Voucher Register dated August 17,1999 for the
Diamond Bar Redevelopment Agency. The checks will be produced after
any recommendations and the final approval is received.
Please review and sign the attached.
DIAMOND BAR REDEVELOPMENT AGENCY
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated August 17, 1999 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following Funds in these amounts
FUND DESCRIPTION PREPAID VOUCHERS TOTAL
610 REDEVELOPMENT AGENCY FUND 410.00 .00 410.00
REPORT FOR ALL FUNDS
APPROVED BY:
Finance Director
410'00 .00
Eileen R. Ansari
Chairman
Terrence L. Belanger Robert S. Huff
Executive Director Vice Chairman
410.00
DIAMOND BAR REDEVELOPMENT AGENCY
RUv DATE: 08/11/1999 08:05:44 VOUCHER REGISTER PAGE: 1
DUE THRU: 08/17/1999
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK.
WELLS FARGO BANK
6107110-42330-- CRA COW - MAGNUSON 7/8-9 205.00 08/17/1999 288
6107110-42330-- CRA COW - C MGR 7/8-9 205.00 08/17/1999 288
TOTAL PREPAIDS 410.00
TOTAL VOUCHERS •00
TOTAL DUE VENDOR 410.00
REPORT TOTAL PREPAIDS 410.00
REPORT TOTAL VOUCHERS •00
REPORT TOTAL 410.00