HomeMy WebLinkAbout6/5/1999,t �'G✓
CITY OF DIAMOND BAR
Y2K
TOWN HALL MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT
AUDITORIUM
21865 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA
SATURDAY, JUNE 5, 1999
9:00 A.M. -. 12:00 NOON
� 1 AGENDA
9:0(� CALL TO ORDER/ROLL CALL Wen Chang, Mayor
r"
9:05 - 9:15 WELCOME AND INTRODUCTION Wen Chang, Mayor
City Manager, Terry Belanger
9:15-9:45 OVERVIEW OF LOCAL GOVERNMENT ,merry Belanger, City Manager
PLANNING ACTIONS RE: Y2K -Mike Nelson, Communications Dir.
-ftil/Deborah Armentrout, EOC
_Pave Amdahl, American Red Cross
9:50-10:10 LOS ANGELES COUNTY
10:15 - 10:55 UTILITIES
11:00 - 11:15 SCHOOLS
11:20 - 11:40 TRANSIT
John McIntire, LAC Information
C49 v;,.ha a M.,.. inez, LASD
,,Chief Gil Herrera, LACFD _
rye i=�1 z - ; -�k-
�,� SCE
�✓� <- —_ --�rary George, GTE
-Nancy Stuve, The Gas Co.
`tennis Hernandez, WV Water
:ell, Century Cable
f rI n
-'Mark Tamayo, WVUSD
-'br. Jerry Livesey, PUSD
11:45 CLOSING COMMENTS:
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en Thompson, CalTrans �i 3 8`1 7-
-)ee Vicente, MTA
Zen Chang, May(.�.7or
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Lynda Burgess
From:
Deborah Armentrout
Sent:
Thursday, May 20, 1999 1:20 PM
To:
Lynda Burgess; Mike Nelson; Kellee Fritzal; Steven Tamaya
Subject:
Y2K TOWN HALL SPEAKERS
DEBORAH'S UPDATE
RE: Y2K TOWN HALL MEETING SPEAKERS
CONFIRMED
WALNUT WATER DISTRICT - DENNIS HERNANDEZ, MIS SPECIAL PROJECTS MANAGER
POMONA SCHOOL DIST. - JEFF.............PER KELLEE
WALNUT SCHOOL DIST. - MARK TAMAYO, DIRECTOR OF TECHNOLOGY
MTA - JOE VICENTE, ASSISTANT DIRECTOR OF INFORMATION AND TECHNOLOGY SERVICES
CAL TRANS - LEN THOMPSON, CHIEF OF BUSINESS MANAGEMENT
fO CROSS - DAVE AMDAHL, VOLUNTEER TRAINING SUPERVISOR
UNCf+I4D
FOOTHILL TRANSIT
MW TROLINK
THANKS!
DEBORAH
1
PLo..-.1l�1 MO flnnQ
a-p : bre: sass brendahMed @earthHnk.net
brendah@earthlink.net
726 N. Alameda Ave.
Azusa, CA 91702 Brenda J. Hu tr
Area Coordinator
I
� Tuesday, ch 999
D V
Terrence Balanger, C.M.
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City of Diamond Bar
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21660 E. Copley Dr.
Diamond Bar, CA 91765
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Dear Mr. Balanger:
.;
The Disaster Management Area Coordinators (DMACs) are requesting that you complete the attached sury w
regarding Y2K activity within your city. The survey addresses holiday observance, staffing considerations and
leave policies, special events, EOC activations, known Y2K computer problems that will not be corrected by
December 31, 1999 and the development of Y2K contingency plans. Please confer with each department within
your city to ensure accurate and up-to-date information.
There is a need for the jurisdictions in the Los Angeles County Operational Area to plan together for the Y2K
Extended Weekend because of potential widespread problems and limited mutual aid assistance. Completing this
survey will assist us in our planning efforts for Y2K -related problems throughout the Los Angeles County
Operational Area. The preparedness efforts you have taken in your city might also help other jurisdictions with the
same problems. Y2K problems will not be limited just to several cities, a county or even a state. This is a potential
emergency which could have global impact which we, in Los Angeles County, are taking seriously and planning
for accordingly.
The information gathered will be shared with the Los Angeles County Sheriff's Emergency Operations Bureau,
Los Angeles County Fire Department and the Los Angeles County Office of Emergency Management. A summary
will also be provided to the cities within Los Angeles County so that you will be aware of the status of your
neighboring jurisdictions.
We will probably need to update the information sometime in September or October. Please be patient with us
when we ask for additional information. The data you provide us will be used to develop a county -wide strategic
plan for the Year 2000.
Please return the completed survey to me by May 13, 1999. Thank you for your assistance in this important
planning process. If you have any questions, please feel free to contact me at 626-969- 6998.
Sincerely,
(e56"45iw6z;�lv
Brenda Hunemiller
Area Coordinator
Y2K ACTIVITY SURVEY
Important. This information is being gathered to assist in developing a county -wide strategic plan for
December 30 & 31, 1999 and January 1, 2 & 3, 2000 (December 30 to January 3 are referred to in this
document as Y2K extended weekeno. Please complete and return this survey to your Area Coordinator by
May 13, 1999. You maybe asked to update portions of this survey throughout the remainder of the year.
Name of City:
Person Completing Survey:
Name:E13oear-F �tic�i�ruouT
Title: j'� oan!PA4 4 b'Ine d Go o -x A
Telephone Number: ( )
What day will your city observe the New
W Friday, December 31, 1999
Year's holiday?
❑ Monday, January 3, 2000
Does your city plan on hosting any special
❑ Yes /Nc No
events during the Y2K extended weekend?
If yes, please complete the following
Date:
Time:
information. Also list any pertinent
information for the event.
Location:
List additional events or information on
a separate sheet if you need extra space.
Duration:
Target Audience:
Estimated Crowd Size:
Use of fireworks: ❑ Yes ❑ No
Additional Information:
Name of Event Coordinator:
Event Coordinator's Telephone Number:( )
Are there non -city sponsored events, such as
❑ Yes No
block parties, "rave" parties, celebrations at
hotels, stadiums, nightclubs, etc. which have
a high potential for impacting your
operational capabilities?
Page 1 of 3
If yes, please complete the following
Date, if known.-
nown:information,
information,if known. Also list any
pertinent information for the event.
Time, if known:
Location, if known:
List additional events or information on
a separate sheet if you need extra space.
Duration(estimate):
Target Audience:
Estimated Crowd Size:
Use of fireworks: ❑ Yes ❑ No
Additional Information:
'
Name of Sponsoring Organization (if known):
Sponsoring Organization Telephone Number:(
)
Does your city plan on activating its EOC
❑ Yes ❑ No
during the Y2K extended weekend?
If yes, on what day(s), time (operational
Date: Time: to
Level:
period or shift hours) and to what level?
Date: Time: to
Level:
EOC Activation Guidelines are described
Date: Time: to
Level:
on page 3.
Date: Time: to
Level:
Date: Time: to
Level:
Please provide the following information:
EOC primary telephone number: ( )
EOC Contact Name or Title:
24 Hr. telephone number for city: ( )
24 Hr. Contact Name or Title:
Does your city plan on canceling vacations,
❑ Yes ❑ No
leaves and/or days off or recalling off-duty
stag? (Staff would be considered on-call or
available)
Page 2 of 3
If yes, what time period and what agency or
Police: ❑
Yes ❑ No
department?
Date(s):
to
3
Fire: ❑
Yes ❑ No
Date(s):
to
Public Works: ❑
Yes ❑ No
Date(s):
to
IT/Data Processing: ❑
Yes ❑ No
Date(s):
to
•
Other Departments:
Date(s):
to
Other Departments:
Date(s):
to
If you are a contract city (for police and/or
Sheriff ❑ Yes
❑ No
fire services), have you coordinated your
Contact Name:
city Y2K extended weekend planning efforts
with your contract service provider (sherif s
Fire: ❑ Yes
❑ No
station and/or fire battalion chief)?
Contact Name:
Do you have any Y2K problems which could
❑ Yes ❑ No
effect your operational capabilities (i.e.
dispatching, CAD systems or other
communications) which may NOT be
corrected by December 31, 1999?
If yes, what agency or department and what
Agency:
function(s)?
System Affected:
Does your city have a separate Y2K
❑ Yes ❑ No
contingency plan?
EOC Activation Level
Staffing Guidelines
1
EOC Director, some or all Section Coordinators, other designees
Note: May be limited to DOCS (Departmental Operations Centers) activations
2
EOC Director, Section and Branch Coordinators, Units as appropriate, outside
agencies as appropriate
3
All EOC Positions
Page 3 of 3
Y2K ACTIVITY SURVEY SAMPLE
Important; This sample survey has been completed to assist you in completing your survey. It is NOT meant to
be used a recommendation for staffing levels, EOC activations, vacation or leave policies, etc. D is intended to
show you how to complete the survey. If you have questions on completing the survey, please contact your
Disaster Management Area Coordinator who can assist you with the survey. Remember, the survey needs to be
returned by May 13, 1999.
Name of City:
Santa Rita
Person Completing Survey:
Name: Ruby Randles
Title: Emergeno Services Coordinator
Telephone Number: ( 818 ) 555-1212
What day will your city observe the New
❑ Friday, December 31, 1999
Year's holiday?
® Monday, January 3, 2000
Does your city plan on hosting any special
® Yes ❑ No
events during the Y2K extended weekend?
If yes, please complete the following
Date: Friday. December 31. 1999
information. Also list any pertinent
information for the event.
Time: Gates open at 6.00 pm• event begins at 8:00 pm
Location: Santa Rita Stadium
ration: 8:00 pm to 1.00am
List additional events or information on
a separate sheet if you need extra space.
Target Audience: ages 18-21
Estimated Crowd Size: 10,000
Use of fireworks: ❑ Yes ® No
Additional Information: Alcohol will be sold
Name of Event Coordinator: John MacDonald
Event Coordinator's Telephone Number:( 818) 555-1214
Are there non -city sponsored events, such as
® Yes ❑ No
block parties, "rave" parties, celebrations at
hotels, stadiums, nightclubs, etc. which have
a high potential for impacting your
operational capabilities?
Page 1 of 3
If yes, please complete the following
Date, if known: Friday December 31 1999
information, if known. Also list any
Time, if known: 8.00 pm (approximate)
pertinent information for the event.
Location, if known: J.J.'s Place
List additional events or information on
Duration(estimate): unknown
a separate sheet if you need extra space.
Target Audience: 21+ CRAVE PARTY
Estimated Crowd Size: 1,500
Use of fireworks: ❑ Yes ® No
Additional Information: *Gang presence erected
Name of Sponsoring Organization (if known): Unknown
Sponsoring Organization Telephone Number:( ) Unknown
Does your city plan on activating its EOC
® Yes ❑ No
during the Y2K extended weekend?
If yes, on what day(s), time (operational period or
Date: Dec. 30 Time: 1800 to 0600 (12/31) Level: not staffed
shift hours) and to what level?
Date: Dec. 31 Time: 0600 to 1800 Level: 1
EOC Activation Guidelines are described on page
Date: Dec. 31 Time: 1800 to 0600 (1/l/00) Level: 2
3.
Date: Jan. 1 Time: 1800 to 0600 (1/2/00) Level: 1
Date: Jan. 2 Time: 0600 to 1800 Level: 1
Please provide the following information:
EOC primary telephone number: ( 818 ) 555-1211
EOC Contact Name or Title: Ruby Randles
24 Hr. telephone number for city: ( 818 ) 555-1210
24 Hr. Contact Name or Title: Police Watch Commander
Does your city plan on canceling vacations,
® Yes ❑ No
leaves and/or days off or recalling off-duty
staff? (Staff would be considered on-call or
available)
Page 2 of 3
If yes, what time period and what agency or
Police: ® Yes ❑ No
department?
Date(s): Dec. 29,1999 to Jan. 7, 2000
2
Fire: ❑ Yes ❑ No
3
Date(s): to
Public Works: ® Yes ® No
Date(s): Dec. 29,1999 to Jan. 7, 2000
IT/Data Processing: ® Yes ❑ No
Date(s): Dec. 20,1999 to Jan. 17, 2000
Other Departments:
Date(s): to
Other Departments:
Date(s): to
If you are a contract city (for police and/or
Sheriff: ❑ Yes ❑ No
fire services), have you coordinated your
Contact Name:
city Y2K extended weekend planning efforts
with your contract service provider (sheriff s
Fire: ® Yes ❑ No
station and/or fire battalion chief)?
Contact Name: Bat. Chief Sam Jones
Do you have any Y2K problems which could
® Yes ❑ No
effect your operational capabilities (i.e.
dispatching, CAD systems or other
communications) which may NOT be
corrected by December 31, 1999?
If yes, what agency or department and what
Agency: Police Dept
fimction(s)?
System Affected: Dispatch System
Does your city have a separate Y2K
❑ Yes ® No
contingency plan?
EOC Activation Level
Staffing Guidelines
1
EOC Director, some or all Section Coordinators, other designees
Note: May be limited to DOCs (Departmental Operations Centers) activations
2
EOC Director, Section and Branch Coordinators, Units as appropriate, outside
agencies as appropriate
3
All EOC Positions
Page 3 of 3
Provided by Area E - 2/99
Source - MARAC meeting 1/21/99
O ,E riA
S
THE YEAR 2000 (Y2K
RECOMMENDED
LOCAL GOVERNMENT PLANNING
ACTIONS F
r4!
January 6,1999
Governor
Gray Davis
Dallas Jones
Director
Governor's Office of Emergency Services
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
TABLE OF CONTENTS
Page
BACKGROUND .................. .:.
LOCAL GOVERNMENT PLANNING ACTIONS .................................... 4
Purpose
Potential Planning Actions
Local Planning Groups
Vulnerability Assessments
Contingency Planning
Exercises
Advance Planning
Y2K IMPACTS MATRIX ....................
.............................................. 9
ACRONYMLIST............................................................................ 18
Prepared by: Planning and Technological Assistance Branch (PTAB),
P.O. Box 419047,
Rancho Cordova, CA 95741-9047,
(916) 464-3200,
Web site: http://www.oes.ca.gov
2 1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
BACKGROUND
Description of the The potential impacts of the Y2K problem or Millennium Bug present
Y2K Problem unique challenges to emergency management organizations at all levels
of government.
On December 31, 1999, equipment and computer devices with date
sensitive chips or software may fail as the date rolls over to the year
2000. Other dates related to the new millennium may also trigger
equipment and computer failures. The problem arises from the fact that
many computer systems represent years with only two digits instead of
four, and fail to correctly handle dates beyond 1999.
What are the implications for emergency management? The
implications are three -fold: failures could cause an emergency, could
impair response, and could impact internal systems.
• Examples of emergencies which might be caused by the Y2K
problem.
Malfunctioning automated or computer systems could result in:
1. loss of power generation or transmission;
2. failure of sewage treatment or water delivery systems; and,
3. the untimely release of hazardous materials from a chemical
handling company.
These types of events could cause or trigger a situation requiring
emergency response.
• Examples of impairments to response which might be caused by
the Y2K problem.
1. malfunctioning "911";
2. emergency vehicles, such as fire trucks that won't start.
• The ability of emergency organizations to respond to
emergencies and disasters.
Over the past few years, the emergency management field has become
progressively more dependent upon automated and computer systems for
mobilizing the emergency response. Emergency response agencies may
find their ability to respond to be degraded by malfunctioning systems
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
from heating, ventilation, air conditioning (HVAC) within their facilities
to telecommunications between facilities and field forces. The possible
scope and magnitude of the Y2K problem is summarized in the Y2K
Impacts Matrix (pages 9-16).
LOCAL GOVERNMENT PLANNING ACTIONS
Purpose This document provides broad planning guidance for local government
for Y2K concerns. Local governments should insure that they can:
• maintain their operational capabilities
• address emergencies caused by the Y2K problem
• maintain the ability of emergency organizations to respond to
emergencies and disasters
Potential Planning Local govemments may want to consider several planning actions to
Actions address Y2K issues, among which are:
• Establishment of local planning groups
• Vulnerability assessments
• Contingency planning
• Exercises
• Advance Planning
Local Planning Local governments and other key stakeholders in the Y2K issue may
Groups want to develop planning groups to address Y2K issues, problems,
solutions, and contingency plans. Composition of the groups may vary,
depending upon the local Y2K situation. Local governments can use
the Y2K Impacts Matrix contained in this document as guidance for
establishing the composition and focus of their respective planning
groups.
Suggested steps in using local planning groups for Y2K planning:
• Review literature on potential impacts of Y2K on emergency
management.
4 1106/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
.� • Identify areas which may be of concern or are responsibilities for
your agency.
• Identify the possible elements of your organization, other agencies,
private sector concerns, elected officials, and volunteer
organizations which can address Y2K generated concerns.
• Contact and coordinate with vendors/manufactures of software,
hardware, and equipment as needed. (For additional information,
contact the California Department of Information Technology
(DOLT), httjp://www.doit.ca.gov.)
• Conduct initial meetings with key players to:
1. develop awareness of Y2K concerns;
2. obtain input on their concerns;
3. conduct surveys;
4. conduct vulnerability assessments;
5. develop task groups based upon problem area or functions;
6. develop Y2K strategies and work plans;
7. develop work plan timelines;
8. develop Y2K planning documents;
9. develop exercise programs;
10. develop outreach programs for their constituents.
• Initiate Y2K planning activities, based upon findings of initial
meetings, Y2K strategies, and work plans.
• Prepare business resumption plans.
• 'Monitor identified Y2K milestones as they are accomplished and
incorporate new items as they develop.
• Conduct community outreach programs.
• Develop responsibility based Y2K special operations procedures.
• Conduct and evaluate Y2Kexercises, if identified in the work plan.
• Publish and distribute Y2K planning documents, including
contingency plans, fact sheets, guidebooks, etc.
• Determine which Y2K remediations can be completed in time.
— • Develop contingency plans for those systems/functions which
cannot be remedied before January 1, 2000.
-- • Develop a Public Information plan.
These planning groups should incorporate input from their stakeholders
on a continuous basis during the planning process. Planning efforts
should stress flexibility and adaptability to potential Y2K impacts and
should capitalize upon lessons learned from recent disasters. Planning
should include provisions for dealing with multiple incidents, and
unavailability of mutual aid from neighboring jurisdictions that may
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
also be impacted by Y2K problems. As with all emergency
management issues, planning groups should work in coordination with
the appropriate OES regional administrators.
Planning groups may obtain additional technological information from the
Department of Information Technology (DOM, the lead agency
responsible for assisting state and local governments with Y2K
compliance. The DOIT is charged with establishing policies and direction
for the state's delivery of information technology services. For further
information contact the DOIT homepage at http://www.doit.ca.gov.
Vulnerability Vulnerability assessments constitute a valuable tool for evaluating the
Assessments magnitude of a local jurisdiction's Y2K problem. Typically, such an
assessment would involve the following steps:
1. Determine the value of assets and judge consequence of loss.
For example, if a local jurisdiction lost its "911" capability due to
Y2K failure, would the result be catastrophic, critical, marginal, or
negligible? In this example, the impact may be negligible due to
other existing dispatch systems.
2. Identify possible problems and pair with assets.
For example, what Y2K problems might fire stations experience?
3. Identify asset vulnerabilities.
Asset vulnerability areas can include operations and processes,
policies and procedures, telecommunications, security,
transportation, or utilities. Vulnerabilities may be internal or
external. For example, external vulnerability sources may include
.chemical plants or dams. Internal vulnerabilities may manifest
themselves in telecommunications systems failures. Emergency
management planning will need to identify interaction of both
internal and external vulnerabilities during a Y2K situation. For
example, utility failure due to Y2K problems can represent both
internal and external vulnerability.
4. Determine risk through scenarios.
Local governments may want to develop Y2K driven scenarios and
evaluate them to determine their impact on key assets, such as
dispatch centers and emergency operations centers.
S. Identify actions, as necessary, that lead to risk reduction.
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
How can local jurisdictions remedy Y2K problems, and if they
can't be corrected or corrections fail, what actions will mitigate
their impact?
Contingency Local jurisdictions should develop both internal and external
Planning contingency plans.
Internal (agency) contingency plans should address continuity of
operations for key facilities, such as emergency operations centers
(EOCs), dispatch centers, or departmental operations centers. Existing
business continuity plans may address several of these issues and
should be reviewed by emergency managers. Contingency plans should
include:
Exercises
• staff activation recall procedures;
-- utilities support to facilities, including items such as generators;
• back up telecommunications systems;
• facility access concerns;
-- • back up security procedures;
-- • recovery of computer systems; and,
• other concerns, such as food and supplies.
External contingency plans should address the possible emergency
response areas identified during the emergency planning process. For
example, hazardous materials incident specific plans should be
developed if chemical processes and hazardous materials incidents are
identified as possible Y2K failure scenarios. Utilization of hazmat
Area Plans (as required by CCR Title 19, section 2734) for Y2K
hazmat contingency planning is also recommended.
Local jurisdictions may also want to conduct Y2K oriented exercises to
identify and assess potential problems. For example, a jurisdiction
may want to test its dispatch capability by running a parallel dispatch
system set to a Y2K critical date.
Exercises could also focus on contingency plans that jurisdictions may
have developed for Y2K failures. Possible areas to exercise:
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
• Alert notification systems;
• Resource request systems;
• Situation reporting systems;
• Building security and access systems for emergency operations
centers; and,
• Communications systems.
These exercises should explore both external and internal events, such
as utilities failures, transportation problems, etc.
Jurisdictions may want to make Y2K issues an element of another type
of exercise. For example, during a hazardous materials incident
exercise, one objective could be to assess the impact of a Y2K failure
on hazmat operations. A sample scenario could include multiple
chemical releases due to Y2K automated facilities failures.
Advance Planning
Keep in mind that the new millennium begins (as all days do) at
the international dateline. That gives the East Coast 17 hours and
California 20 hours to assess the impact in other areas. The first areas
affected include some very technologically dependent entities,
including Japan, Korea, Hong Kong, Singapore, and Australia. And,
before us, Europe, and the east and mid -west of the U.S. will be
affected. Y2K problems in other time zones may also impact
California. Jurisdictions may want to identify areas, such as power grid
systems, which could be impacted by Y2K failures in earlier time
zones.
As the millennium approaches, there will be dates, such as October 1,
1999 (federal fiscal year), which may trigger Y2K related problems.
As these dates occur, agencies should evaluate information, revise
procedures, and look for potential impacts.
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Y2K IMPACTS MATRIX
Purpose The Y2K Impacts Matrix explores potential disaster problems
within the emergency management community and provides an
initial overview of the disasters that could be precipitated by, or
exacerbated by, the Y2K computer crisis.
Methodology This matrix does not represent empirical data, and as such should
not be used to predict actual Y2K impacts. Y2K impacts will be
different in every community and will depend on the success
efforts to address Y2K vulnerabilities. The information in this
matrix is based upon input from the OES Planning and
Technological Assistance Branch staff, and Information
Technology, Law Enforcement, and Fire and Rescue branches.
Matrix Headings Category - Represents a general area of potential problems
Potential Problem - Specifies a particular consequence resulting
from a computer failure
Potential Impacts - Identifies potential disasters or emergency
response problems
Interested Agencies - Agencies likely to have a primary interest
Y2K POTENTIAL IMPACTS
Category
Areas for
Potential Impacts
rested
Consideration
teenenr(al
Computer
Technology/
*Failure of:
*Potential loss of, or
Appropriate local & regional
Databases
—Records
database
inability to access,
agencies, Law enforcement
criminal/victim
agencies, correctional
records
facilities, criminal holding
facilities.
Booking and
*Inability to receive,
Records systems
track and process
inmates/wards/
arrestees
— Mobile data
*Inability to transmit
terminals and
and receive crime and
related
incident information in
components
vehicles
Cate or
Areas for
Potential Impacts
Interested
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Consideration
A enc (s)
—Automated
cellblock control
Inability to secure or
release cell doors,
Appropriate local ®ional
and access systems other control systems
agencies.
Law enforcement agencies,
FDams
correctional facilities,
criminal holding facilities..
*Loss of.
*Flooding
C, Bureau of
operational
-r lives lost
n, Corps of
FEngineers,
control
— property damage
local government
— environmental
damage
— Emergency
Management
*Computer
failures
*Communication
Appropriate local & regional
*Personnel
breakdown
*Response delay
agencies.
OES, FEMA
unavailability
*Delay of resource
*Facilities
distribution
inoperable
Emergency
Equipment
*Vehicles
*Inoperability of
Appropriate local & regional
engines, trucks,
agencies,
ambulances, heavy
CDF, DGS, EMSA, CNG,
rescue, command,
CalEPA, DHS, Private
aircraft and other
Industry
support units
— Delayed/reduced
response and/or initial
action
Increased civilian
morbidity, mortality
— Increased property,
infrastructure, and
environmental
damage/loss
*Biomedical EMS
*Inoperability of
Appropriate local & regional
various EMS
agencies,
monitors,
EMSA, DHS, Private
defibrillators, pacing
Industry
units, IV pumps, etc.
10 1/06/99
THEYEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Category Areas for
Potential Impacts
Interested
Consideration
Agency(s)
Facilities *Failure of:
*Inability to occupy
Appropriate local, regional,
HVAC and
and use key facilities
state & federal agencies,
environmental
*Decreased use of key
Private Industry
systems
facilities
-- Access control
*Decreased security
systems (building,
parking, etc.)
Lighting control
systems
Emergency
generator and
related systems
Elevator/
escalator systems
HazMat Facilities *Process failure
*Releases causing
Appropriate local & regional
*Mitigation
-- Explosions
agencies, OES, Cal/EPA,
failures
— Fires
Cal/OSHA, US EPA, DHS,
*Safety systems
— Public & employee
PUC, DFG, EMSA
failures
exposures
*Pollution control
- Mass casualties
failures
-- Environment
contamination
-Water
-Air
-Soil
-Food
— Property damage
— Delayed essential
supplies
*Public &
* Public & employee
Appropriate local & regional
employee
exposures
agencies, OES, SMSA, DHS,
warnings
-• Mass casualties
Cal/EPA
11 1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Category
Areas for
Potential Impacts
Interested
Consideration
Acienc (s)
HazMat Response
*Computerized
*Inhibits:
Appropriate local & regional
real-time hazard
-- Response
agencies, OES, NOAA
assessment/modeli
-- Assessment
ng failure
-- Ability to warn
public
Medical
* Equipment
*Public health impact
Appropriate local & regional
failures
*Reduced ability to
agencies, DHS, EMSA,
* Medical supplies
cope with disaster
FDA, OSHPD, DGS,
affected
casualties
Private Industry
* Facilities
inoperable
* In -Home
Services
interrupted
* Patient/record
trackiniz
Nuclear Power
*Plan
*Automatic shutdown
Utilities/NRC, appropriate
Plants Facilities
process/safety
-- Loss of generation
local government & state
parameter caused
- Widespread
agencies
by:
blackouts
- computer
malfunction
- loss of
instrumentation
- loss of major
systems
*Core damage-
*Meltdown and
Utilities/NRC, appropriate
loss of cooling
release of radiation
local government & state
ability
- Health &
agencies
environment impact
*Failure of
*Forced shutdown
Utilities/NRC, appropriate
security systems
- Loss of generation
local government & state
-- Blackouts
agencies
*Monitoring
*Forced shutdown
Utilities/NRC appropriate
systems failure
- same as above
local government & state
agencies
12 1/06/99
THEYEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Category - Areas for Potential Impacts Interested
Consideration Agency(s)
Nuclear Power *Communications -- Inability to detect Utilities/NRC
Plants (cont.) system failure - radioactive release
*Inability of
government and
Transportation
*Air Traffic
utilities to warn public
Universities, Laboratories,
Miscellaneous *Monitoring *Inability to detect
Radiological systems failure radioactive release
Manufacturers, Utilities,
Facilities
DOE facilities, Military
*Telecommunicati *Inability of
Appropriate local, regional &
on government to know
state agencies, Utilities
systems failure or warn public
malfunction
Social Systems
*Computer failures
*Social problems
Appropriate local & regional
- Medical supplies
that effect:
*Cannot contract for
agencies, Private Industry
affected
- Schools
response & recovery
- Aircraft collisions
- Banking
resources
- Mass casualties
-- Record Keeping
*Delayed emergency
- Fires
Retirement
response as a result of
Systems
competing demands
- Stock Market
Human Services
Payments
General
Commerce
Transportation
*Air Traffic
*Disturbance at
Appropriate local & regional
Control --
airports
agencies, EMSA/DHS
computer
*Delays in:
OES, CNG, FAA,
malfunction
- Mail delivery slower
U.S. Postal
- Medical supplies
affected
- Aircraft collisions
- Mass casualties
- Fires
13 1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Category
Areas for
Potential Impacts
P
Interested
Consideration
Transportation
(cont)
*Aircraft internal
*Airplane crashes with
FAA A enc (S)
systems failure
resulting consequences
*Air traffic
*Transportation
FAA
grounded
systems
gridlock
- Medical supplies
affected
*Traffic signals
failure
*Accidents
CalTrans, DOT, NTSB
*Gridlock
*Emergency response
inhibited
*Rail control
*Same as above plus:
Appropriate local & regional
systems failure
*Mail
agencies, DOT, ICC, PUC
*Commodities
*Medical supplies
affected
*Ships *Accidents Coast Guard, IMO
- Navigation *Spills
systems failure *Commodities
*Mail
*Bridges
Control failure
*Fuel pumps
failure
*Emergency
vehicles
— Maintenance
computer failures
*Commercial
vehicles
— Maintenance
computer failures
*Access reduced I CalTrans, Local Districts
*All transportation CEC (Weights & Measures)
systems affected
*Inability or reduced Appropriate local, regional &
ability to respond state agencies, Private
Industry
*Mail CHP
*Commodities (food,
medical supplies, etc.
Id
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Category
Areas for
Potential Impacts
Interested
Consideration
I Agency
HazMat
*Commercial
*Increased HazMat
Appropriate local & regional
Transport
vehicles
releases
agencies, CHP, EMSA, DHS,
-- Accidents
- Delayed shipments
Cal/ EPA, OES, DFG, DOT
- Safety system
- Delayed essential
failures
supplies
- Public exposures
- Environmental
damage
*Trains
*Increased HazMat
Appropriate local & regional
-r Accidents
releases
agencies, CHP, EMSA, DHS,
- Safety system
CaVEPA, OES, DFG, PUC,
failures
RSPA, DOT
- Operation
system failures
*Ships
*Increased HazMat
Appropriate local & regional
-r Accidents
releases
agencies, CHP, EMSA, DHS,
-- Safety system
Cal/EPA, OES, DFG, Coast
failures
Guard, DOT
-- Operation
system failures
*Pipelines
*Increased HazMat
Appropriate local & regional
-- System failure
releases
agencies, CHP, EMSA, DHS,
- Safety system
Cal/EPA, OES, DFG, DOT
failure
-- Operation
system failure
- Warning system
failure
Radiological
*Tracking of
*Lost shipments
Hospitals, Universities,
Material
material
Laboratories, Manufacturers,
Transport
shipments
Utilities, DOE facilities,
Military
*Delayed
*Medical
shipments
- supplies
-- waste
15 1/06/99
THE YEAR 2000 (Y2K); RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Category
"' Utilities
Areas for
Consideration
*Electric
-- Loss of
generation/
transmission
- Dams
- Nuclear plants
- Co -generation
- Fossil fuels
- Geothermals
*Gas
_ Loss of
distribution
*Solid Waste
Dis osal
*Loss of.-
-
f:— Handling
capacity
Collection
*T— C— omm
911 Dispatch
failure
— EAS failure
-- Print media
failure
(computerized
processed and data
entry)
Potential Impacts Interested
ed
*Food spoilage
*Heating & cooling
*Medical equipment
*Security systems
*Water pressure
*Critical facilities
*Sewage plants
*Lighting
*Computers
*Public safety
*Heating
— medical
*Electrical generation
-- see above
*Public health/safety
*Methane gas
collection systems
*Pollution
*Bio -hazardous waste
*Delays in dispatching:
— Fire
-- Police
Medical
*Reduced ability to
communicate to the
public via the media
*Reduce ability to
communicate
emergency messages
Higher grade *Limits ability to
radio failures communicate
16
Appropriate local & reg
agencies, CEC, PUC, DWR,
ISO, FERC, DOE, NRC
PUC, CEC, DOE
Appropriate local & regional
agencies, Law enforcement,
CIWMB, Private Industry
Appropriate local & regional
agencies, DGS
OES, FCC
Private Industry
DGS, OES
1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
Category Areas for
Potential Impacts Interested
Consideration
A
-+- Utilities (cont.) -Satellite systems
*Pagers
enc
Appropriate local, regional,
failures (non-
*Cell phones
state & federal agencies
military)
*GPS systems
*Credit cards
*Banking
Automated dial-
*Failures affecting
Appropriate local & regional
out systems
personnel call-back
agencies, Law enforcement
*Public notification
& Fire agencies, DHS,
systems (e.g., CANS)
Private Industry
- Landline &
*Same as above plus:
PUC, FCC, Private Industry
switching centers
*Telephones
failures
*Internet
-- Radio systems
*Failure of Computer
Law enforcement & Fire
Aided Dispatch (CAD)
agencies, CDF, SMSA,
systems
DGS, FCC, Private Industry
*800 MHz trunking,
etc.
-- Electrical supply
*Grid interruptions
Utilities, Law enforcement &
Failure of fire
Fire agencies, CDF, EMSA,
detection, alarms,
Private Industry
suppression systems
- Failure of refueling
systems
*Waste Water
*Disease transmission
Appropriate local & regional
Loss of
& public health
agencies, DHS, Water
treatment
*Contamination
Quality Control Boards,
*Manufacturing loss
Local Districts, Private
*Public nuisance
Operators
*Water
*Public health/safety
Appropriate local & regional
Loss of:
*Agricultural
agencies, DHS, DWR,
- distribution
*Manufacturing
CDFA, Water Quality
- quality
*Fire response
Control Boards, Local
- supply
Districts, Private Suppliers
17 1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
ACRONYMS
CaIEPA
California Environmental Protection Agency
CaIOSHA
California Occupational Safety & Health Agency
Ca1REP
California Radiological Emergency Plan
CALSCIO
California Association of Local & State CIO's
CaITRANS
California Department of Transportation
CCR
California Code of Regulations
CDF
California Department of Forestry
CDMG
California Division of Mines and Geology
CDSS
California Department of Social Services
CEC
California Energy Commission
CESRS
California Emergency Services Radio System
CHP
California Highway Patrol
CIO
Chief Information Officer
CIWMB
California Industrial Waste Management Board
CNG
California National Guard
DFG
Department of Fish and Game
DGS
California Department of General Services
DGS/DSA
General Services, Division of the State Architect
DHS
Department of Health Services
DOC
Department of Corrections
DOC
Department Operations Center
DOC/DMG
Department of Conservation/Division of Mines and Geology
DOE
Department of Energy (U.S.)
DOT
Ca1TRANS (see NTSB)
DPR(CalEPA)
Department of Pesticide Regulation
DTSC
Department of Toxic Substances Control
DWR
California Department of Water Resources
EAS
Emergency Alerting System
EDIS
Emergency Digital Information System
EMS
Emergency Medical Services
EMSA
Emergency Medical Services Authority
EPA
Environmental Protection Agency (U.S.)
EPI
Emergency Public Information
EPIC
Emergency Public Information Council
ESA
Emergency Services Act
FAA
Federal Aviation Agency
FDA
Food & Drug Administration
FEMA
Federal Emergency Management Agency
FERC
Federal Energy Regulatory Commission
FFY Federal Fiscal Year
I � 1/06/99
THE YEAR 2000 (Y2K): RECOMMENDED LOCAL GOVERNMENT
PLANNING ACTIONS
HCD
Housing and Community Development
HEICS
Hospital Emergency Incident Command System
HEPG
Hospital Emergency Planning Guidance
HIA
Hazard Identification and Analysis Unit
HMEP
Hazardous Materials Emergency Preparedness
ICC
Interstate Commerce Commission
ICP
Incident Command Post
ICS
Incident Command System
IMO
International Maritime Organization
IPA
Information and Public Affairs (state Office of Emergency Services)
ISO
California Independent System Operator
LEA
Law Enforcement Agency
MARAC
Mutual Aid Regional Advisory Council
NBC
Nuclear, Biological, Chemical
NOAA
National Oceanic and Atmospheric Association
NPP
Nuclear Power Plant
NRC
Nuclear Regulatory Commission
OES
Office of Emergency Services
OSHPD
Occupational Safety and Health Protection Division
PIO
Public Information Office
PSA
Public Service Announcement
PUC
Public Utilities Commission
RA
Regional Administrator (OES)
REOC
Regional Emergency Operations Center
REPI
Reserve Emergency Public Information
RIMS
Response Information Management System
RSPA
Research and Special Programs Administration
SEMS
Standardized Emergency Management System
SOC
State Operations Center
SOP
Standard Operating Procedure
USEPA
United States Environmental Protection Agency
USGS
United States Geological Survey
19 1/06/99
CITY OF DIAMOND BAR
NOTICE OF PUBLIC MEETING
AND AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF DIAMOND BAR )
The Diamond Bar City Council will hold a Town Hall Meeting
in the South Coast Air Quality Management District Auditorium
located at 21865 Copley Drive, Diamond Bar, California from 9:00
a.m. to 12:00 p.m. on June 5, 1999.
I, LYNDA BURGESS declare as follows:
I am the City Clerk in the City of Diamond Bar; that a copy
of the agenda for the Town Hall Meeting, to be held on June 5,
1999 was posted at their proper locations.
I declare under penalty of perjury under the laws of the
State of California that the foregoing is true and correct and
that this Notice and Affidavit was executed this 4th day of June,
1999, at Diamond Bar, California.
/s/ Lynda Burgess
Lynda Burgess, City Clerk
City of Diamond Bar
