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6/1/1999
Tuesday, June 1, 1999 4:00 p.m. — Study Session CC -2 6:30 p.m. — Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen Chang Mayor Pro Tem Debby O'Connor Council Member Eileen Ansari Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of stats reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the on on the subject ofagenda one tee more Council iters and/or other items Brion to t which aro within the aubject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in person m ilre City Clerk. Asa general rule the apporpmity for public commons will take Persons who are'ntercsted parties for an item mplace at the discretion of the Chair. However, in order to facilitate the meeting, limit the public input ay be requested to give their presentation at the..time the item is called on the calendar. The Chair may on any'tam or the total an mm of time allocated for public testimony based on the number of le u business of the Council. peop req eating to speak and the I VB nxpcsW to refiaim frets pesonal attacks towards Council Melbas or other citizens. Comments which are not conducive to a a eciatedB environment we viewed as atheks against the entire City Council and will not batolerated Your 000paation is greatly PPr In accordance with Govemtrrent Code Section 54954.3(a) the Chair may from tine to time dopesim considered by the Council. (Does not apply to Committee meetings.) with public comment on items previously In accordance with State Lw (Brown Act), all mattes to be acted on by the City Council must be meeting. Incas* of a argaay, --hen a subject matter ar'sas w lamed at least 72 hours prior to the Council act on an item that is not on the posted agenda b'OQOEnt to the posting ofthe agenda, upon making certain grrdings the Council may CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A Disorderly behavior toward the Council or any member of the staff +eO&d course of said meeting, 8 to interrupt the due and orderly B. sat breach the peace, boisterous conduct o violent disturbance, larding to'rnerropt the due and orderly coupe of B C. Disobedience of any lawful oder of the Chair, which shall include Board, and an order to be seated or to refrain from addressing the D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council me Agendas aro available eletings are prepared by the City Clerk and are available 72 hours prior to the meeting. ectronically aid may be aocased by a pcomputer ersonal through a Phone modem Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordlew microphone is services aro also available by voidable fort leastpersois with mobility impainrrenis who cannot access the public speaking area. Sign language interpreter and 5 p.m. Monday through Friday. notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 am. HELPFUL PHONE NUMBERS CoPi- of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 99-37 Next Ordinance No. 06(1999) STUDY SESSION: 4:00 p.m., CC -2 FY 1999-00 Budget 1. CLOSED SESSION: 2. CALL TO ORDER: 6:30 p.m., June 1, 1999 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Mike Schuenemeyer, Diamond Bar Congregational Church ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Chorale Presentation by Students of Diamond Point Elementary School. 3.2 Presentation of Commendation to Deputy Mark Stephens, L.A. County Sheriff's Department, Walnut Station, for his dedication to service, expertise and persistence in preventing a crime. 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary) There is a five minute maximum time limit when addressing the City Council. JUNE 1, 1999 PAGE 2 5. SCHEDULE OF FUTURE EVENTS: 5.1 TOWN HALL MEETING - (Y2K) - June 5, 1999 - 9:00 a.m. - 12:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 COMMUNITY/CIVIC CENTER TASK FORCE COMMITTEE DISPLAY AND COMMUNITY INPUT FORUM - June 5, 1999 - 10:00 a.m. - 1:00 p.m., Display of Community/Civic Center proposals. 5.3 COMPOSTING WORKSHOP - June 5, 1999 - 10:00 a.m. - 12:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.4 PLANNING COMMISSION - June 8, 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 TRAFFIC & TRANSPORTATION COMMISSION - June 10, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 TOWN HALL MEETING - Proposed Lanterman Development Center Forensic Confinement Program - June 12, 1999 - 9:00 a.m. - 12:00 p.m., Walnut High School, 400 Pierre Rd., Walnut. 5.7 CITY COUNCIL MEETING - June 15, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.8 9TH ANNUAL CONCERT IN THE PARKS - First in the series of 10 Concerts - June 16, 1999 - 6:30 - 8:00 p.m., SOUTHLAND BAND (Contemporary), Sycamore Canyon Park, 22930 Golden Spgs. Rd. 5.9 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - June 19, 1999 - 9 a.m. - 3 p.m., U.S. Postal Services Processing Center, 15421 Gale Ave, City of Industry 5.10 SMALL BUSINESS SEMINAR IN CONJUNCTION WITH THE DIAMOND BAR CHAMBER OF COMMERCE (Second in a Series) - June 22, 1999, 7:00 p.m. - 9:00 p.m.- AQMD Room CC6, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Regular Meeting of May 4, 1999 - Approve as submitted. 6.1.2 Study Session of May 18, 1999 - Approve as submitted. 6.1.3 Regular Meeting of May 18, 1999 - Approve as submitted. JUNE 1, 1999 PAGE 3 Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of April 13, 1999 - Receive and File. 6.2.2 Regular Meeting of April 27, 1999 - Receive and Filed. Requested by: Planning Division 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of April 8, 1999 - Receive and File. Requested by: Engineering Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated June 1, 1999 in the amount of $813,014.48. Requested by: Finance Division 6.5 TREASURER'S STATEMENT - Submitted for City Council review and approval is the Treasurer's Statement for April, 1999. Requested by: Finance Division 6.6 (a) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. (b) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 2, 1999, WITH THE SCHOOL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. (c) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999 - Pursuant to the California Elections Code, Council must adopt resolutions calling and giving notice of the holding of an election and requesting the Board of JUNE 1, 1999 PAGE 4 Supervisors to consolidate the City's election with School Elections on November 2, 1999. In addition, Council must adopt regulations pertaining to the filing of Candidates' Statements. Recommended Action: It is recommended that the C ity Council adopt: (a) Resolution No. 99 -XX Calling and Giving Notice of the Holding of a General Mu for1Phl al Election to be held on Tuesday, November Election of Certain Officers as required by the provisions of the Laws of the State of California relating to General Law Cities; (b) Resolution No. 99 -XX Requesting the Board of Supervisors of the County of Los Angles to Consolidate a General Municipal Election to be held on November 2, 1999, with the School Election to be held on the date pursuant to Section 10403 of the Elections Code; and (c) Resolution No. 99 -XX adopting Regulations for Candidates for Elective Office pertaining to Candidates Statements submitted to the 2 V 999s oterat an Election to be held on Tuesday, Requested by: City Clerk 6.7 a) BREA CANYON ROAD/GOLDEN SPRINGS DRIVE TRAFFIC SIGNAL MODIFICATION- The intersection of Brea Canyon Rd./Golden Spgs. Dr. is currently a signalized intersection with protected/permissive left -turn signals on the Brea Canyon Rd. legs, which causes delays for the other legs of traffic as vehicles attempt to continue making left turns. Meyer, Mohaddes Assoc., Inc. completed an investigation on the intersection with three mitigation options proposed: 1) extend the existing southbound left - turn storage to accommodate more vehicles (not ffeasible ue to the freeway overpass columns location), ) provide a second southbound left turn lane ($30,000 to $40,000) and 3) convert the phasing to split phasing on the northbound/ southbound movement ($10,000 to $15,000). Staff has determined that Option 2 is the best option to consider in order to improve both the queuing and level of service. The following is breakdown of construction cost estimates for this traffic signal modification project: Construction Administration/Inspection $8,254; Traffic Signal Modification $40,000; subtotal $48,254; loo Contingency $4,825.40; Total $53,079.40. Recommended Action: It is recommended that the City Council allocate $55,000 from unappropriated Gas Tax balance and increase the Capital Improvement Projects Fund by $55,000 for the Brea Canyon Rd./Golden Spg Traffic Signal Modification Project. JUNE 1, 1999 PAGE 5 B) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON ROAD/DIAMOND CREST LANE, BREA CANYON ROAD/GLENBROOK DRIVE, AND BREA CANYON ROAD/GOLDEN SPRINGS DRIVE IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Meyer, Mohaddes & Assoc. has been awarded design services for new traffic signal installation at the intersections of Brea Canyon Rd. at Diamond Crest Ln. and Brea Canyon Rd. at Glenbrook Dr. Meyer, Mohaddes & Assoc. was also retained to investigate the intersection of Brea Canyon Rd. and Golden Spgs. Dr. for possible mitigation measures and alternatives to the queuing delays as a result of left -turn movements. The alternative chosen results in a traffic signal modification, which Meyer, Mohaddes & Assoc. designed. To expedite construction time and minimize impacts on traffic, the three intersections have been incorporated into one set of plans and specifications to be bid at one time. Traffic signal poles were previously ordered to also expedite construction activity. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Rd./Diamond Crest Ln, Brea Canyon Rd./Glenbrook Dr., and Brea Canyon Rd./Golden Spgs. Dr. in said City and Authorizing and Directing the City Clerk to Advertise to receive bids. Requested by: Engineering Division 6.8 AWARD OF CONSTRUCTION CONTRACT FOR 1998-1999 CDBG HANDICAP RAMPS PROJECT - On April 20, 1999, Council approved specifications for the 98-99 CDBG Handicap Ramps Project and authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on April 26, 1999. Seven bids were submitted and opened on May 17, 1999. The apparent low bidder is JDC, Inc. Recommended Action: it is recommended that the City Council award the proposed contract to JDC, Inc. for the 98-99 CDBG Handicap Ramps Project, in an amount not to exceed $69,300. Furthermore, it is recommended that Council authorize a contingency amount of $6,930 for project change orders to be approved by the City Manager, for a total authorization amount of $76,230. Requested by: Engineering Division JUNE 1, 1999 PAGE 6 6.9 PROPOSED REVISIONS TO THE PARKING SIGNS ON FALLOW FIELD DRIVE AND PASCO COURT - The City has been working with area residents and businesses to alleviate the parking problems along Fallow Field Dr. and Pasco Ct. since 1992. In January 1999, Council created Preferential 8 Parking District #2 that implemented "2 hour parking, Permit.. to 5:00 p.m., Monday through Friday, except by The City continues to receive complaints heo Trafficesiresidents and First Mortgage Corporation. Transportation Commission reviewed the parkin$ s0ituaation on March 11, 1999 and recommended: "Parking, Permit 5:00 p.m., Monday - Friday, Residential Parking Only" for residents; and in front of FMC (west side of Fallow Field Dr.) - "No Parking, 8:00 a.m. - 5:00 p.m., Monday through Friday." Staff recommends implementation of "No Parking, 8:00 a.m. - 5:00 p.m., Monday - Friday, Except by Permit" on Fallow Field Dr. from Brea Canyon Cut-off to 3100 Fallow Field Dr., including Pasco Ct. The uniform signs will accommodate both the residents and business needs and will assist in enforcement of parking regulations. Recommended Action: It is recommended that the City Council review the existing parking regulations and direct staff to amend the Preferential Parking District Ordinance to allow establishment of "No Parking, 8:00 a.m. - 5:00 p.m., Monday - Friday, Except by Permit" on Fallow Field Dr. from Brea Canyon Cut-off Rd. to 3100 Fallow Field Dr., including Pasco Ct. Requested by: Engineering Division 6.10(a) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE NG LEGISLATIVE EFFORTS CTO ACCOMPLISH GROUNDWATERITY OF DIAMOND CLEAN -UPI IN LEGISLATIVE THE SAN GABRIEL BASIN - To support proposed legislation AB 1420 (Margett), AB 1217 (Gallegos) and SJR 8 (Solis) - The combined legislation proposes to clean up an Gabriel Basin. Currently, the San Gabriel Groundwater Basis in the principal source of drinking water for about 1.4 million people in Southern California. In fact the economy of the San Gabriel Valley is dependent upon the availability of a safe, reliable sourceof water for residents and businesses in the reg contamination of the Basin's water supply was discovered which contains both volatile organic compounds and inorganic chemicals, including perchlorate, which may be dangerous to human health. The combined i h islation will benefit will help restore the groundwater supply, w the health and welfare of the residents and the environment. JUNE 1, 1999 PAGE 7 (b) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING THE SAN GABRIEL BASIN DRINKING WATER INITIATIVE - The contaminated water in the San Gabriel Groundwater Basin in now spreading toward L.A. County's Central groundwater basin and the health and economy of the entire Southern California region may be devastated by the continuation and possible spreading of contaminated groundwater. Therefore, the San Gabriel Basin Water Quality Authority (WQA) and the San Gabriel Valley Water Assn. have teamed their efforts to develop and implement a plan designed to clean up contaminated groundwater in the basin before it spreads. The lan involves construction of treatment facilities throughout the Valley to remove both organic compounds and perchlorate contaminants and creation of the 'San Gabriel Basin Restoration Fund" which will be capitalized by contributions from the Federal government, the State and the WQA. The Secretary of the Army, acting through the Chief of Engineers, will administer the fund and proceeds will be utilized to design, construct, operate and maintain water quality projects administered by the San Gabriel Basin Water Quality Authority. Recommended Action: It is recommended that the City Council adopt a) Resolution No. 99 -XX Supporting Legislative Efforts to Accomplish Groundwater Clean-up in the San Gabriel Valley and b)Resolution No. 99 -XX Supporting the San Gabriel Basin Drinking Water Initiative. Requested by: City Manager 7. PUBLIC HEARINGS: `1:00 p.m., or as soon thereafter as matters may be heard. 7.1 (1) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR CODE ADOPTING, BY REFERENCE, THE "UNIFORM ADMINISTRATIVE CODE", 1997 EDITION, THE "CALIFORNIA BUILDING CODE", 1998 EDITION, VOLUMES 1, 2 AND 3, INCLUDING ALL APPENDICES THERETO, THE "CALIFORNIA MECHANICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA PLUMBING CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA ELECTRICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, "THE UNIFORM HOUSING CODE", 1997 EDITION AND THE APPENDICES THERETO AND 1"THE EDITION,IFRM SWIMMING POOL, SPA AND HOT TUB CODE", TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS INCLUDING FEES AND PENALTIES. (2) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS JUNE 1, 1999 PAGE 8 FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA BUILDING CODE, CALIFORNIA PLUMBING CODE, AND CALIFORNIA ELECTRICAL CODE, AS ADOPTED BY ORDINANCE NO. 0X(1999) ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS - The State reviews its Model Building Code regulations every three years and adopts the most current California Building Codes printed by the International Conference of Building Officials. The State adopted the 1998 California Building'Code, 1998 California Plumbing Code, 1997 Uniform Housing Code, 1998 California Mechanical Code and 1998 California Electrical Code in January, 1999. Local jurisdictions are required to adopt said codes by ordinance within six months or they will automatically be adopted by operation of law. The State allows local municipalities to amend California Building Codes to meet the unique climatic, geographical, and topographical conditions of the City. Recommended Action: It is recommended that the City Council open the Public Hearing, accept public testimony, close the Public Hearing and 1) adopt Resolution No 99 -XX making findings and 2) approve second reading, waive full reading and adopt Ordinance No. XX(1999) adopting, by reference the "The Uniform Administrative Code", 1997 edition, the "California Building Code" 1998 edition, Volumes 1, 2, and 3, including all appendices thereto, the "California Plumbing Code," 1998 edition, the "California Mechanical Code," 1998 edition, the "California Electrical Code" 1998 edition, the "Uniform Housing Code" 19987 edition, the "Uniform Swimming Pool, Spa and Hot Tub Code" 1997 edition, together with certain amendments, additions, deletions and exceptions including fees and penalties. Requested by: Planning Division 7.2 1999-2000 MUNICIPAL BUDGET - The FY 99/2000 General Fund Budget estimates overall resources to be $11,606,960. The FY 99/2000 Budget proposes $10,824,315 in expenditures. The proposed Capital Improvement Program Budget is projected to be $8,547,900. Recommended Action: It is recommended that the City Council continue discussion of the 99-2000 Municipal Budget to June 15, 1999. Requested by; Finance Division JUNE 1, 1999 PAGE 9 8. OLD BUSINESS: 8.1 UPDATE ON LANTERMAN DEVELOPMENTAL CENTER FORENSIC FACILITY PROJECT. Requested by: City Council 8.2 APPROVAL OF CONTRACT WITH ROBERT REIN, WILLIAM FROST & ASSOCIATES FOR GRAPHIC DESIGN SERVICES OF LANTERMAN DEVELOPMENTAL CENTER EXPANSION - The proposed Lanterman Development Forensic Expansion Project includes a prison - like compound. To visually demonstrate the proposed compound (two sixteen ft. fences, 15 ft. apart, with four 27 ft. guard towers), the City requested proposals from firms which could graphically illustrate, (three- dimensional) the final design. Robert Bein, William Frost & Assoc. (RFB)is the only firm who can meet the City's requirements, including time frame and dimensional models of the compound. RBF has photographed the proposed site, reviewed the environmental documents and architectural plans. Based on the review, the following 3 dimensional models will be created: typical observation posts; new day training activity center #1, & #2; new control building; typical perimeter light standards; new roads and walk -way; and new double perimeter security fence. The models will be completed within two weeks. Under purchasing guidelines, contracts awarded to a single vendor shall not exceed $10,000 without prior authorization from Council. Continued from May 18, 1999. Recommended Action: It is recommended that the City Council approve a contract with Robert Bein, William Frost & Assoc. in an amount not to exceed $11,450, authorize the City Manager to sign the contract and approve a budget adjustment for said amount. Requested by: City Manager 8.3 LEGISLATIVE RECOMMENDATIONS: Continued from May 18, 1999. AB 38 (Washington) and SB 98 (Alarcon) - The proposals would require the SCAQMD to create an Office of Technology Advancement to administer the clean -burning fuels program and require establishment of a thirteen member advisory group to make recommendations to the Office of Technology Advancement. Further, it would extend the existing $1.00 fee on renewal of motor vehicle registration in the district to August 1, 2004. The $1.00 fee would have expired on August 1, 1999. Recommended Action: It is recommended that the City Council support the proposed State legislation. JUNE 1, 1999 PAGE 10 Requested by: C/Ansari and C/Herrera - Legislative Sub - Committee 8.4 ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.16 OF TITLE 8 OF THE DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS - Draft ordinance revisions amend the City Code in significant ways affecting waste hauler permitting, and waste prevention and recycling programming in the City. Several amended provisions are proposed addressing yard waste collection, rate restructuring for residential and commercial accounts, refuse containers and an automated collection system, public education, and recycling services provisions for all generating sectors. The amendments address the principal concerns of the City with regard to maintaining the open and competitive nature of the existing waste management system while creating further incentives and requirements designed to allow the City to meet AB 939 diversion mandates by the year 2000. The changes are necessary because there is less than one year left for the City to demonstrate compliance with the 50o diversion mandate. Based on recent unofficial data, the City needs at least 12% diversion to reach 50°, and if the City were not to comply with the mandate, there is the risk of fine in the amount of $10,000 per day. The costs of implementing the provisions of the proposed amended ordinance are not fully known; however, they are considered to be less than the potential fine from the State. In addition, there are a variety of ways that the City can help to reduce implementation costs including extending longer term permits to service providers and providing assistance to generators. Recommended Action: It is recommended that the City Council review the recommended draft ordinance amendments and provide staff with further input on implementation actions. Requested by: Engineering Division 8.5 ORDINANCE NO. 2A (1995): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PURCHASING SYSTEM - The City Council Finance Sub- committee recommends that the City Manager's purchasing authority be increased from $10,000 to $15,000. The sub- committee reviewed a survey of 18 cities and the City Managers' purchasing authority averaged $21,250. Due to the limitation of the D.B. City Manager's authority, Council has to continuously approve contract extensions JUNE 1, 1999 PAGE 11 for budgeted items such as printing and legal services. In addition, staff recommends that the limit for Purchase Orders be increased from the petty cash limit of $50 to $500. In reviewing P.O. limits in the cities surveyed, the average threshold for a P.O. requirement is approximately $1,600. Recommended Action: It is recommended that the City Council approve first reading and waive full reading of Ordinance No. 2A (1995) "An Ordinance of the City Council of the City of D.B. Amending the Purchasing System." Requested by: MPT/O'Connor and C/Herrera - City Council Finance Sub -committee 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE THE COOPERATION AGREEMENT BETWEEN LOS ANGELES COUNTY AND THE CITY OF DIAMOND BAR - The City, through a Cooperation Agreement, is part of the L.A. County Community Development Commission - CDBG program. The program was established through the Housing and Community Development Act of 1974 and is administered by the U.S. Department of Housing and Urban Development (HUD). To be eligible to receive CDBG funding, a City must either be an eligible metropolitan city or be a participating City in an Urban County Program. D.B. qualifies as a "metropolitan city," based on a population of over 50,000, and can attain entitlement status effective July 1, 2000 or the City may continue to participate in the L.A. Urban County CDBG program. To continue to participate in the L.A. Urban County CDBG program, the City must execute a Cooperation Agreement by June 18, 1999 for a three-year cycle, July 1, 2000 to June 30, 2003. The City has been participating in the L.A. Urban County CDBG program since July 1991. In 1993 and 1996, the City elected to defer entitlement status and remain with the L.A. Urban County CDBG program as a participating city. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving participation in the L.A. Urban County Community Development Block Grant program and authorize the Mayor to execute the Cooperation Agreement. Requested by: City Manager JUNE 1, 1999 I' A"DOW, 9.2 DISCUSSION OF REORGANIZATION OF CITY COUNCIL/ REDEVELOPMENT AGENCY AGENDA FORMAT - Continued from May 18, 1999. Recommended Action: It is recommended that the City Council direct Staff as necessary. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY 1. CALL TO ORDER: Next Resolution No. RA99-05 Chairman ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES: 3.1.1. Regular Meeting of May 4, 1999 - Approve as submitted. 3.1.2 Regular Meeting of May 18, 1999 - Approve as submitted. Requested by: Agency Secretary 3.2. VOUCHER REGISTER - Approve Voucher Register dated June 1, 1999 in the amount of $2,264.75. Requested by: Finance Division 3.3 TREASURER'S STATEMENT - Submitted for Agency review and approval is the Treasurer's Statement for April, 1999. JUNE 1, 1999 PAGE 13 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL "r0: CITY CLERK FROM: DATE: ADDRESS: i-'�-- U ORGANIZATION: � � �,PHON� - AGENDA #/SUBJECT: 4 'A I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Li�Signatur 'LJ**VJ � V_JNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO. CITY CLERK FRC M: w ADC ,9ESS: "5 �� -� � DATE: ~, ORGANIZATION: PHONE: ,G�{' �� AGENDA #/SUBJECT: ' I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK L, rY DATE. PHONE: V V I expect to address the Council on the subject name and address as written above. „ dyena _ • Please have the Council Minutes reflect my 4V,AVq Idol 1 1A TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK I.Ay11, VA 10 f DATE: !�! g PHONE: 6'60 - P? I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. __ Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: 0 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO FRC VI: ADC IESS: ORG WZATION: AGED IDA #/SUBJECT: '.J? 7 I - -A rARY REQUEST TO ADDRESS THE CITY COUNCIL :;QTY CLERK .- DATE: '�- PHON , kJJ ��L i G C,as�,•-: �� tv •u ,9 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. - - - Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: �'' _ � wri /X, 1f1?,CXP PHONE: 0 0 �E ,� �T� C_•`�Qv,�, sir/ �f/��' O�/ �pr�-r��tf��i1'�',%v'�l Y�'�. Rt-- 71*r- v �t�E- �WJ.FrA - I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature 1. 2. CITY OF DIAMOND BAR "QUICK CAP" MINUTES JUNE 1, 1999 STUDY SESSION: 4:15 p.m., FY 1999-00 Budget Present: Council Members Ansari, Herrera, Huff, MPT/O'Connor and Mayor Chang. Also present were: Terrence L. Belanger, City Manager; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson; Communications & Marketing Director; Lynda Burgess, City Clerk; Richard Martinez, Walnut Sheriff Captain; Bill Flannery, Walnut Sheriff Sergeant; Kellee Fritzal, Assistant to City Manager; Anne Haraksin, Administrative Assistant; Rose Manela, Assistant Civil Engineer and Gina Tharani, Accountant II. STUDY SESSION ADJOURNED 6:30 p.m. CLOSED SESSION: None CALL TO ORDER: Mayor Chang called the meeting to order at 6:47 p.m. in the Auditorium of the SCAQMD, 21865 E. Copley Dr., Diamond Bar, CA. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson; Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Jack Tanaka. INVOCATION: Reverend Mike Schuenemeyer, D.B. Congregational Church. ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: Agreed to move Items 8.1, 8.2, 8.3 and 8.4 to immediately following Public Comments. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Chorale Presentation by students of Diamond Point Elementary School. 3.2 Presented Commendation to Deputy Mark Stephens, L.A. County Sheriff's Department, Walnut Station, for his dedication to service, expertise and persistence in preventing a crime. JUNE 1, 1999 PAGE 2 4. PUBLIC CObMNTS: Marlene Roth, The Roth Group - Civic Center/Community Center Consultant. MATTERS MOVED FORWARD ON THE AGENDA: 8.1 UPDATE ON LANTERMAN DEVELOPMENTAL CENTER FORENSIC FACILITY PROJECT. 8.2 APPROVAL OF CONTRACT WITH ROBERT BEIN, WILLIAM FROST & ASSOCIATES FOR GRAPHIC DESIGN SERVICES OF LANTERMAN DEVELOPMENTAL CENTER EXPANSION - The proposed Lanterman Development Forensic Expansion Project includes a prison - like compound. To visually demonstrate the proposed compound (two sixteen ft. fences, 15 ft. apart, with four 27 ft. guard towers), the City requested proposals from firms which could graphically illustrate, (three- dimensional) the final design. Robert Bein, William Frost & Assoc. (RFB) is the only firm who can meet the City's requirements, including time frame and dimensional models of the compound. RFD has photographed the proposed site, reviewed the environmental documents and architectural plans. Based on the review, the following 3 dimensional models will be created: typical observation posts; new day training activity center #1 & #2; new control building; typical perimeter light standards; new roads and walk -way; and new double perimeter security fence. The models will be completed within two weeks. Under purchasing guidelines, contracts awarded to a single vendor shall not exceed $10,000 without prior authorization from Council. Continued from May 18, 1999. Martha Bruske - since Council voted this item down at the last meeting, Council should not be able to reconsider the matter again. Sue Sisk - Updated everyone on the Task Force's efforts and thanked the Council and public for all their assistance in fighting against the issue. Moved by C/Herrera, seconded by C/Huff to approve a contract with Robert Bein, William Frost & Assoc. in an amount not to exceed $11,450, authorize the City Manager to sign the contract and approve a budget adjustment for said amount; further, direct staff to invite the Cities of Pomona and Walnut to share in the development and use of the this model. Motion carried 4-0-1 by Roll Call vote (MPT/O'Connor abstained). 8.3 LEGISLATIVE RECOMMENDATIONS: Continued from May 18, 1999. AB 38 (Washington) and SB 98 (Alarcon) - The proposals would require the SCAQMD to create an Office of JUNE 1, 1999 PAGE 3 Technology Advancement to administer the clean -burning fuels program and require establishment of a thirteen member advisory group to make recommendations to the Office of Technology Advancement. Further, it would extend the existing $1.00 fee on renewal of motor vehicle registration in the district to August 1, 2004. The $1.00 fee would have expired on August 1, 1999. Oscar Abarca, Director of Government Affairs, SCQAMD Moved by C/Ansari, seconded by C/Herrera to support AB 38 and SB 98. Motion carried 5-0 by Roll Call vote. 8.4 ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.16 OF TITLE 8 OF THE DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS - Draft ordinance revisions amend the City Code in significant ways affecting waste hauler permitting, and waste prevention and recycling programming in the City. Several amended provisions are proposed addressing yard waste collection, rate restructuring for residential and commercial accounts, refuse containers and an automated collection system, public education, and recycling services provisions for all generating sectors. The amendments address the principal concerns of the City with regard to maintaining the open and competitive nature of the existing waste management system while creating further incentives and requirements designed to allow the City to meet AB 939 diversion mandates by the year 2000. The changes are necessary because there is less than one year left for the City to demonstrate compliance with the 50% diversion mandate. Based on recent unofficial data, the City needs at least 12% diversion to reach 50%, and if the City were not to comply with the mandate, there is the risk of fine in the amount of $10,000 per day. The costs of implementing the provisions of the proposed amended ordinance are not fully known; however, they are considered to be less than the potential fine from the State. In addition, there are a variety of ways that the City can help to reduce implementation costs including extending longer term permits to service providers and providing assistance to generators. Don Gravdahl - Dave Reynolds - Martha Bruske - JUNE 1, 1999 PAGE 4 Dr. Lawrence Rhodes Sue Sisk - C/Huff recommended that all task force recommendations be reviewed by Council, conduct a study of rates charged by other cities, etc. MPT/O'Connor requested staff to come up with a calendar of public meetings and not have the Ordinance adopted as early as July. CM/Belanger recommended that the public meetings be held between now and the end of August, early September. Recommended Action: It is recommended that the City Council waive full reading and introduce Ordinance No. XX(1999) amending Chapter 8.16 of Title 8 of the D.B. City Code adopting requirements and standards relating to collection, recycling, transportation and disposal of solid waste, recyclables and compostable materials. Further, direct staff to conduct community meetings/ workshops between the introduction of the draft ordinance and the final reading of the proposed ordinance. Moved by C/Huff, seconded by C/Ansari to delay adoption of the Ordinance, direct staff to prepare a timeline so everyone knows what direction the City will be going in and to begin educating the public as to the City's requirements, for presentation at the next Council meeting. Motion carried 5-0 by Roll Call vote. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TOWN HALL MEETING - (Y2K) - June 5, 1999 - 9:00 a.m. - 12:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 COMMUNITY/CIVIC CENTER TASK FORCE COMMITTEE DISPLAY AND COMMUNITY INPUT FORUM - June 5, 1999 - 10:00 a.m. - 1:00 p.m., Display of Community/Civic Center proposals. 5.3 COMPOSTING WORKSHOP - June 5, 1999 - 10:00 a.m. - 12:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.4 PLANNING COMMISSION - June 8, 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 TRAFFIC & TRANSPORTATION COMMISSION - June 10, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 TOWN HALL MEETING - Proposed Lanterman Development Center Forensic Confinement Program - June 12, 1999 - 9:00 a.m. - 12:00 p.m., Walnut High School, 400 Pierre Rd., Walnut. 5.7 CITY COUNCIL MEETING - June 15, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.8 9m" ANNUAL CONCERT IN THE PARKS - First in the series of 10 Concerts - June 16, 1999 - 6:30 - 8:00 p.m., SOUTHLAND JUNE 1, 1999 PAGE 5 BAND (Contemporary), Sycamore Canyon Park, 22930 Golden Spgs. Rd. 5.9 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - June 19, 1999 - 9 a.m. - 3 p.m., U.S. Postal Services Processing Center, 15421 Gale Ave, City of Industry 5.10 SMALL BUSINESS SEMINAR IN CONJUNCTION WITH THE DIAMOND BAR CHAMBER OF COMMERCE (Second in a Series) - June 22, 1999, 7:00 p.m. - 9:00 p.m.- AQMD Room CC6, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Herrera, seconded by C/Ansari to approve the Consent Calendar, with the exception of Items 6.6 (c) and 6.9. Motion carried 5-0 by Roll Call vote. C/Herrera abstained from voting on items No. 6.1.2 and 6.1.3). 6.1 APPROVED MINUTES: 6.1.1 Regular Meeting of May 4, 1999 - As amended. 6.1.2 Study Session of May 18, 1999 - As submitted. 6.1.3 Regular Meeting of May 18, 1999 - As amended. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of April 13, 1999. 6.2.2 Regular Meeting of April 27, 1999. 6.3 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of April 8, 1999. 6.4 APPROVED VOUCHER REGISTER - dated June 1, 1999 in the amount of $813,014.48. (MPT/O'Connor abstained from approval of P.O.s 7914A, 8686 and ). 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT - for April, 1999. 6.6 (a) ADOPTED RESOLUTION N0. 99-37: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. (b) ADOPTED RESOLUTION NO. 99-38: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 2, 1999, WITH THE SCHOOL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. JUNE 1, 1999 PAGE 6 6.7 a) APPROVED BREA CANYON ROAD/GOLDEN SPRINGS DRIVE TRAFFIC SIGNAL MODIFICATION - allocated $55,000 from unappropriated Gas Tax balance and increase the Capital Improvement Projects Fund by $55,000 for the Brea Canyon Rd./Golden Spgs. Dr. Traffic Signal Modification Project to provide a second southbound left turn lane. B) ADOPTED RESOLUTION NO. 99-40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON ROAD/DIAMOND CREST LANE, BREA CANYON ROAD/GLENBROOK DRIVE, AND BREA CANYON ROAD/GOLDEN SPRINGS DRIVE IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. 6.8 AWARDED CONSTRUCTION CONTRACT FOR 1998-1999 CDBG HANDICAP RAMPS PROJECT - to JDC, Inc. for the 98-99 CDBG Handicap Ramps Project in an amount not to exceed $69,300 and authorized a contingency amount of $6,930 for project change orders to be approved by the City Manager; for a total authorization amount of $76,230. 6.10(a) ADOPTED RESOLUTION NO. 99-41: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING LEGISLATIVE EFFORTS TO ACCOMPLISH GROUNDWATER CLEAN-UP IN THE SAN GABRIEL. (b) ADOPTED RESOLUTION No. 99-42: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING THE SAN GABRIEL BASIN DRINKING WATER INITIATIVE. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.10 (c) RESOLUTION NO. 99-39: A RESOLUTION OF THE CITY COUNCIL THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999. Following discussion regarding printing and translating of candidates' statements, motion by C/Herrera, seconded by C/Ansari to adopt Resolution No. 99-39, as amended. Motion carried 4-1 by Roll Call vote (MPT/O'Connor voted no) . 6.11 PROPOSED REVISIONS TO PARKING SIGNS ON FALLOW FIELD DRIVE AND PASCO COURT - directed staff to amend the Preferential Parking District Ordinance to allow establishment of "No Parking, 8:00 a.m. - 5:00 p.m., Monday - Friday, Except by Permit" on Fallow Field Dr. from Brea Canyon Cut-off Rd. to 3100 Fallow Field Dr., inrlildina P;;qrn rt_ JUNE 1, 1999 7. PAGE 7 Monee Tyler - Complained about permits being issued to employees of First Mortgage Co. and that the parking problems continue because the company has grown too large. C/Huff moved, seconded by C/Herrera to direct staff to come back with Ordinance and Resolution amendments to provide for up to 7 parking spaces on the easterly side of Fallowfield and to change the signs as recommended by staff. Also, 50 permits to be issued for parking on Brea Canyon Cut-off. PUBLIC HEARINGS: 7.1 (1) ORDINANCE NO. 06(1999): AN ORDINANCE OF THE CITY DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR CODE ADOPTING, BY REFERENCE, THE "UNIFORM ADMINISTRATIVE CODE", 1997 EDITION, THE "CALIFORNIA BUILDING CODE", 1998 EDITION, VOLUMES 1, 2 AND 3, INCLUDING ALL APPENDICES THERETO, THE "CALIFORNIA MECHANICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA PLUMBING CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA ELECTRICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, "THE UNIFORM HOUSING CODE", 1997 EDITION AND THE APPENDICES THERETO AND "THE UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE", 1997 EDITION, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS INCLUDING FEES AND PENALTIES. (2) RESOLUTION NO. 99-43: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA BUILDING CODE, CALIFORNIA PLUMBING CODE, AND CALIFORNIA ELECTRICAL CODE, AS ADOPTED BY ORDINANCE NO. 0X(1999) ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS - The State reviews its Model Building Code regulations every three years and adopts the most current California Building Codes printed by the International Conference of Building Officials. The State adopted the 1998 California Building Code, 1998 California Plumbing Code, 1997 Uniform Housing Code, 1998 California Mechanical Code and 1998 California Electrical Code in January, 1999. Local jurisdictions are required to adopt said codes by ordinance within six months or they will automatically be adopted by operation of law. The State allows local municipalities to amend California Building Codes to meet the unique climatic, geographical, and topographical conditions of the City. Dennis Tarango, Building & Safety Director - gave a brief history and overview of adoption of building codes. JUNE 1, 1999 PAGE 8 M/Chang opened the Public Hearing. There being no testimony offered, M/Chang closed the Public Hearing. MPT/O'Connor - Asked a variety of questions regarding the language proposed in the Ordinance. Moved by C/Ansari, seconded by C/Huff to waive full reading and adopt Ordinance No. 06(1999) adopting, by reference the "The Uniform Administrative Code", 1997 edition, the "California Building Code" 1998 edition, Volumes 1, 2, and 3, including all appendices thereto, the "California Plumbing Code," 1998 edition, the "California Mechanical Code," 1998 edition, the "California Electrical Code" 1998 edition, the "Uniform Housing Code" 19987 edition, the "Uniform Swimming Pool, Spa and Hot Tub Code" 1997 edition, together with certain amendments, additions, deletions and exceptions including fees and penalties. Motion carried 5-0 by Roll Call vote. Motion by C/Ansari, seconded by C/Huff to adopt Resolution No. 99-43 making express findings and determinations that modifications to the California Building Code, California Plumbing Code, and California Electrical Code, as adopted by Ordinance No. 06(1999) are reasonably necessary because of local climatic, geological or topographical conditions. Motion carried 5-0 by Roll Call vote. 7.2 1999-2000 MUNICIPAL BUDGET - The FY 99/2000 General Fund Budget estimates overall resources to be $11,606,960. The FY 99/2000 Budget proposes $10,824,315 in expenditures. The proposed Capital Improvement Program Budget is projected to be $8,547,900. Allen Wilson - Motor vehicle registration fees? Why is Council salary lower than the cafeteria plan? CM/Belanger explained the City's definition of a cafeteria plan—fixed amount of funds per employee so they may select and pay premiums for a medical plan. Remaining funds are put into a 457 retirement account. Council salary is only $500/month. Council consensus to continue discussion of the 99-2000 Municipal Budget and Capital Improvement Program to June 15, 1999. 8. OLD BUSINESS: JUNE 1, 1999 PAGE 9 8.5 ORDINANCE NO. 2A (1995): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PURCHASING SYSTEM - The City Council Finance Sub- committee recommends that the City Manager's purchasing authority be increased from $10,000 to $15,000. The sub- committee reviewed a survey of 18 cities and the City Managers' purchasing authority averaged $21,250. Due to the limitation of the D.B. City Manager's authority, Council has to continuously approve contract extensions for budgeted items such as printing and legal services. In addition, staff recommends that the limit for Purchase Orders be increased from the petty cash limit of $50 to $500. In reviewing P.O. limits in the cities surveyed, the average threshold for a P.O. requirement is approximately $1,600. Moved by C/Herrera, seconded by MPT/O'Connor to approve first reading and waive full reading of Ordinance No. 2A (1995) "An Ordinance of the City Council of the City of D.B. Amending the Purchasing System." Motion carried 5-0 by Roll Call vote. 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99-44: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PARTICIPATION IN THE LOS ANGELES URBAN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE THE COOPERATION AGREEMENT BETWEEN LOS ANGELES COUNTY AND THE CITY OF DIAMOND BAR - The City, through a Cooperation Agreement, is part of the L.A. County Community Development Commission - CDBG program. The program was established through the Housing and Community Development Act of 1974 and is administered by the U.S. Department of Housing and Urban Development (HUD). To be eligible to receive CDBG funding, a City must either be an eligible metropolitan city or be a participating City in an Urban County Program. D.B. qualifies as a "metropolitan city," based on a population of over 50,000, and can attain entitlement status effective July 1, 2000 or the City may continue to participate in the L.A. Urban County CDBG program. To continue to participate in the L.A. Urban County CDBG program, the City must execute a Cooperation Agreement by June 18, 1999 for a three-year cycle, July 1, 2000 to June 30, 2003. The City has been participating in the L.A. Urban County CDBG program since July 1991. In 1993 and 1996, the City elected to defer entitlement status and remain with the L.A. Urban County CDBG program as a participating city. Moved by C/Herrera, seconded by C/Ansari to adopt Resolution No. 99-44 approving participation in the L.A. JUNE 1, 1999 PAGE 10 Urban County Community Development Block Grant program and authorize the Mayor to execute the Cooperation Agreement. Motion carried 5-0 by Roll Call vote. 9.2 DISCUSSION OF REORGANIZATION OF CITY COUNCIL/ REDEVELOPMENT AGENCY AGENDA FORMAT - Continued from May 18, 1999. C/Ansari proposed holding Redevelopment Agency meetings from 6:30 to 7:00 p.m., prior to City Council meetings. MPT/O'Connor recommended that this not be done until there are large Agency projects to be considered. C/Herrera suggested changing Council meetings from 6:30 p.m. to 6:00 p.m. C/Ansari then suggested that the Agency agenda could be moved to right after Special Presentations. C/Huff moved, seconded by MPT/O'Connor to retain the redevelopment agency meeting at the end of Council meetings unless a special project is to be discussed wherein the Agency will be convened before convening of Council meeting. Motion carried 3-2 (C/Ansari and ????? voting no). RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA99-05 1. CALL TO ORDER: 11:30 p.m. ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson; Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC C0161ENTS: None offered. 3. CONSENT CALENDAR: Moved by AM/O'Connor, seconded by AM/Huff to approve the Consent Calendar. Motion carried 5-0 by Roll Call vote. 3.1 APPROVED MINUTES: 3.1.1. Regular Meeting of May 4, 1999 - As submitted. JUNE 1, 1999 PAGE 11 3.1.2 Regular Meeting of May 18, 1999 - As submitted. 3.2. APPROVED VOUCHER REGISTER - in the amount of $2,264.75. 3.3 REVIEWED AND APPROVED TREASURER'S STATEMENT - for April, 1999. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMR[ENTS : RECONVENE CITY COUNCIL MEETING: 11:33 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: 12. ADJOURNMENT: 11:50 P.M. DRAFT POSITION -City Manager -Deputy City Manager -Finance Director -Dir.Of Community Services -City Clerk -Dir of Communications & Marketing -Deputy Public Works Director -Assistant to City Manager -Associate Planner -Accountant II -Supt of Parks & Maint -Secretary to City Manager/Office Manager -Administrative Assistant -Development Services Assistant -Communications & Marketing Assistant -Deputy City Clerk -Administrative Secretary -Secretary -Account Clerk II -MIS Technician -Assistant Civil Engineer -Code Enforcement Officer -Maintenance Worker II -Transportation Clerk -Community Services Coordinator Totals POSITION -Administrative Assistant -Senior Account Clerk -Community Services Coordinator -Parks Maint.Helper -Engineering Intem -Adminstrative Intern Totals City Of Diamond Bar Personnel Summary Fiscal Year 1999-00 FULL TIME 1998-99 Approved Actual 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 1 1 3 3 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3U 30 PAR-- T TIME 1998-99 Approved Actual 1 1 1 1 1 1 7 7 1 1 0 0 11 11 1 1999-00 Proposed Approved 1 1 ' 1 1 1 1 1 1 1 1 1 1 2 2 1 3 2 1 1 1 1 1 1 KI 1 1999-00 Proposed Approved 1 1 1 7 1 0 11 0 DRAFT CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 1999-2000 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions Fines and Forfeitures From Other Agencies Current Services Charges Use of Money & Property Transfers -In Other Funds Reserved Fund Balance Total Estimated Resources APPROPRIATIONS City Council City Attorney City Manager City Clerk Finance General Government Communications & Marketing Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev./Planning Building & Safety Community Services Public Works/Engineering Transfer -Out Other Funds Total Appropriations NET CHANGE IN FUND BALANCE 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 2,061,000 2,071,000 0 3,270,000 3,630,000 0 1,881,700 2,581,800 0 306,500 322,500 0 74,500 11,330 0 1,988,950 1,365,330 0 702,220 690,500 0 915,958 939,500 0 592,100 0 0 11,792,928 11,611,960 0 134,670 128,070 0 193,572 240,000 0 354,580 344,080 0 223,415 267,100 0 259,470 275,330 0 698,723 607,900 0 615,830 478,620 0 3,975,300 3,997,300 0 12,500 12,000 0 7,360 7,360 0 65,000 66,000 0 43,915 53,015 0 488,383 438,650 0 684,500 330,500 0 1,709,974 1,662,860 0 1,568,688 1,585,430 0 387,668 172,150 11,423,548 10,666,365 0 369,380 945,595 0 2 GENERAL FUND REVENUE SUMMARY DRAFT CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 1999-2000 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30200 Misc. Property Taxes Other Taxes 31010 Sales Tax 31200 Transient Occupancy Tax 31210 Franchise Tax 31250 Property Transfer Tax Subventions - State: 31350 Motor Vehicle in Lieu 31450 Homeowners Exemption 31800 Off Highway Tax Fines & Forfeitures 32150 Traffic Fines 32200 General Fines 32230 Parking Fines 32250 Vehicle Impound Fees 32270_ False Alarm Fees 32350 Graffiti Restitution From Other Agencies 31820 FEMA Revenue 31890 Environmental Enhancement Pgm 31900 Intergovt Revenue -Other Cities Current Service Charges: Building Fees: 34110 Building Permits 34120 Plumbing Permits 34130 Electrical Permits 34140 Mechanical Permits 34200 Permit Issuance Fee 34250 Inspection Fees 34300 Plan Check Fees 34350 SMIP Fees 1998-1999 City Manager City Council Adjusted Budget - Recommended Approved 1,800,000 1,800,000 150,000 160,000 110,000 110,000 1,000 1,000 2,061,000 2,071,000 0 2,200,000 2,500,000 300,000 350,000 650,000 650,000 120,000 130,000 3,270,000 3,630,000 0 1,850,000 2,550,000 30,000 30,000 1,700 1,800 1,881,700 2,581,800 0 185,000 200,000 9,000 10,000 60,000 60,000 12,000 12,000 40,000 40,000 500 500 306,500 322,500 0 30,000 1$,000 11,330 26,500 74,500 11,330 0 4 559,200 224,200 42,200 22,200 64,000 35,080 25,800 14,800 48,000 36,250 11,050 11,100 390,200 207,200 3,500 3,500 CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager • City Clerk CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Legislative DIVISION Summary ORGANIZATION #: 0014010 to 4040 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 420,800 421,050 0 40020 Over -Time Wages 7,000 7,000 0 40070 City Paid Benefits 8,020 8,020 0 40080 Retirement 74,900 62,650 0 40083 Workers Comp. Exp. 4,100 4,900 0 40085 Medicare 6,130 6,130 0 40090 Cafeteria Benefits 94,450 94,510 0 TOTAL PERSONNEL 615,400 604,260 0 SUPPLIES 2,200 0 42320 41200 Operating Supplies 5,200 4,850 0 41300 Small Tools & Equipment 200 200 0 TOTAL SUPPLIES 5,400 5,050 0 OPERATING EXPENDITURES 42110 Printing 2,000 1,500 0 42112 Photography 600 600 0 42115 Advertising 5,000 6,000 0 42125 Telephone 2,900 2,900 0 42200 Equipment Maintenance 1,100 1,100 0 42310 Fuel 1,200 1,200 0 42315 Membership & Dues 1,975 2,200 0 42320 Publications 790 790 0 42325 Meetings 7,150 6,150 0 42330 Travel -Conferences 45,700 39,000 0 42335 Travel -Mileage & Auto Allow 1,800 1,500 0 42340 Education & Training 2,450 2,450 0 42390 Elections 0 45,000 0 42395 Misc Expenditures 50 50 0 TOTAL OPERATING EXP. 72,715 110,440 0 PROFESSIONAL SERVICES 44000 Professional Services 53,150 57,500 0 44020 Prof Svcs - General Legal 90,000 90,000 0 44021 Prof Svcs - Special Legal 103,572 150,000 0 44030 Prof Svcs -Data Processing 4,000 0 TOTAL PROF SVCS 250,722 297,500 0 CAPITAL OUTLAY 46235 Computer Equip -Software 2,000 2,000 0 2,000 2,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) 0 DIVISION TOTAL 906,237 979,250 0 6 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT::....Legislative DIVJSION: ORGAISIIZATl4111 city Council :0011-40110 1998-1999 City Manager City Council PERSONNEL SERVICES Adjusted Budget Recommended Approved 40010 Salaries 24,000 24,000 40070 City Paid Benefits 2,820 2,820 40080 Retirement 4,100 3,300 40083 Worker's Comp. Exp. 150 200 40085 Medicare 350 350 40090 Cafeteria Benefits 31,200 31,200 TOTAL PERSONNEL 62,620 61,870 0 SUPPLIES 41200 Operating Supplies 2,350 2,000 TOTAL SUPPLIES 2,350 2,000 0 OPERATING EXPENDITURES 42110 Printing 2,000 1,500 42112 Photography 600 600 42125 Telephone 1,000 1,000 42315 Membership & Dues 100 100 42320 Publications 200 200 42325 Meetings 4,000 3,000 42330 Travel -Conferences 24,000 20,000 42335 Travel -Mileage & Auto Allow 750 750 42340 Education & Training 1,000 1,000 42395 Misc Expenditures 50 50 TOTAL OPERATING EXP. 33,700 28,200 0 PROFESSIONAL SERVICES 44000 Professional Services 36,000 36,000 TOTAL PROF SVCS 36,000 36,000 0 DIVISION TOTAL 134,670 128,070 0 7 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999.2000 DEPARTMENT: Legis , ive DIVISION• City Attorney ORGANIZATION #: 001-4020 1998-1999 City Manager City Council PROFESSIONAL SERVICES Adjusted Budget Recommended Approved . 44020 Prof Svcs - General Legal 90,000 90,000 44021 Prof Svcs - Special Legal 103,572 150,000 TOTAL PROF SVCS 193,572 240,000 0 DIVISION TOTAL 193,572 240,000 0- 8 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Legislative DIVISION; City Manager ORGANVATION #; 0014030 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) DIVISION TOTAL 354,580 344,080 0 9 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 259,600 259,850 40020 Over -Time Wages 5,000 5,000 40070 City Paid Benefits 3,050. 3,050 40080 Retirement 48,650 41,150 40083 Worker's Comp. Exp. 3,100 3,600 40085 Medicare 3,780 3,780 40090 Cafeteria Benefits 39,550 39,550 TOTAL PERSONNEL 362,730 355,980 0 SUPPLIES 41200 Operating Supplies 1,000 1,000 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 1,100 1,100 0 OPERATING EXPENDITURES 42125 Telephone 1,500 1,500 42200 Equipment Maintenance 1,000 1,000 42310 Fuel 1,200 1,200 42315 Membership & Dues 1,200 1,200 42320 Publications 500 500 42325 Meetings 3,000 3,000 42330 Travel -Conferences 19,500 16,000 42335 Travel -Mileage & Auto Allow 750 500 42340 Education & Training 600 600 TOTAL OPERATING EXP. 29,250 .25,500 0 PROFESSIONAL SERVICES 44000 Professional Services 1,500 1,500 TOTAL PROF SVCS 1,500 1,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) DIVISION TOTAL 354,580 344,080 0 9 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000. PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 186,410 0 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES DEPARTMENT . Legislative DIVIWON• city Olerk pRGANIZATION #: .ODI -4040 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 137,200 137,200 2,000 2,000 2,150 2,150 22,150 18,200 850 1,100 2,000 2,000 23,700 23,760 190,050 186,410 0 1,850 1,850 100 100 1,950 1,950 OPERATING EXPENDITURES 42115 Advertising 5,000 6,000 42125 Telephone 400 400 42200 Equipment Maintenance 100 100 42315 Membership & Dues 675 900 42320 Publications 90 90 42325 Meetings 150 150 42330 Travel -Conferences 2,200 3,000 42335 Travel -Mileage & Auto Allow 300 250 42340 Education & Training 850 850 42.390 Elections 0 TOTAL OPERATING EXP. 45,000 9,765 56,740 0 PROFESSIONAL SERVICES 44000 Professional Services 15,650 20,000 44030 Prof Svcs -Data Processing 4,000 TOTAL PROF SVCS 19,650 20,000 0 CAPITAL OUTLAY 46235 Computer Equip -Software ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL 2,000 2,000 2,000 2,000 0 223,415 267,100 0 10 CITY OF DIAMOND BAR Department - Admin. & Support • Finance • General Government e Communications & Marketing 11 DRAFT CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: 44min & Support': DIVISION: Summary; ORGAN gATIOPI: 0014050 to 4085 OPERATING EXPENDITURES 1998-1999 City Manager City Council 6,500 7,000 Adjusted Budget Recommended Approved PERSONNEL SERVICES 346,600 373,400 0 40010 Salaries 2,000 4,000 0 40020 Over -Time Wages 2,000 0 0 40030 Part -Time Salaries 1 1,400 42120 0 40070 City Paid Benefits 4,900 5,360 0 40080 Retirement 5 7,220 50,300 0 40083 Worker's Comp. Exp. 2,200 3,050 0 40085 Medicare 5,950 5,420 0 40090 Cafeteria Benefits 53,120 58,570 0 40093 Benefits Administration 7.200 7,200 0 42205 TOTAL PERSONNEL 490,590 507,300 42210 SUPPLIES 41200 Operating Supplies 20,800 19,800 0 41300 Small Tools & Equipment 450 450 0 0 41400 Promotional Supplies 24,500 27,000 0 5,350 TOTAL SUPPLIES 45,750 47,250 22,650 OPERATING EXPENDITURES 42100 Photocopying 6,500 7,000 42110 Printing 53,000 57,000 42111 Printing -Pre Press Svcs 16,000 14,000 42112 Photography 500 1,000 42113 Engraving Svcs 2,000 3,000 42115 Advertising 30,000 35,000 42120 Postage 45,500 47,500 42121 Mailing Services 3,500 3,500 42125 Telephone 31,000 31,000 42126 Utilities 750 750 42128 Banking Charges 6,000 7,000 42130 Rental/Lease of Equipment 22,500 22,500 42140 Rental/Lease of Real Prop 218,500 222,500 42200 Equipment Maintenance 11,000 11,000 42205 Computer Maintenance 7,500 4,500 42210 Maint. of Grounds/Bldgs 20,000 20,000 42310 Fuel 1,500 1,500 42315 Membership & Dues 30,750 31,600 42320 Publications 4,200 5,350 42325 Meetings 22,150 22,650 42330 Travel -Conferences 28,500 22,500 42335 Travel -Mileage & Auto Allow 200 700 42340 Education & Training 22,453 18,000 42345 Employment Physicals 1,500 1,500 12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Admin &i support DIVISION: Summary ORGANIZATION #: 0014050 to 4095 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 42355 Contributions -Comm Groups 500 5,000 0 42395 Misc Expenditures 1,500 2,500 0 TOTAL OPERATING EXP. 587,503 598,550 0 PROFESSIONAL SERVICES 44000 Professional Services 85,100 94,000 0 44010 Prof Svcs-Acctg & Auditing 46,000 47,000 0 44030 Prof Svcs -Data Processing 14,550 15,000 0 TOTAL PROF SVCS 145,650 156,000 0 CONTRACT SERVICES 45000 Contract Services 12,260. 14,500 0 TOTAL CONTRACT SVCS. 12,260 14,500 0 CAPITAL OUTLAY 46100 Auto Equipment 65,000 0 46200 Office Equipment 1,870 2,000 0 46220 Office Equip -Furniture 33,000 5,000 0 46230 Computer Equip -Hardware 191,550 46,500 0 46235 Computer Equip -Software 26,050 17,350 0 46240 Communications Equip 1,200 0 0 46250 Misc Equipment 8,600 6,000 0 327,270 76,850 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (35,000) (38,600) 0 DIVISION TOTAL 1,574,023 1,361,850 0. 13 DRAFT CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing 44030 Prof Svcs -Data Processing TOTAL PROF SVCS CAPITAL OUTLAY 46200 Office Equipment ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DEPARTMENT: Admin & Support DIVISION: Finance ORGANIZATIONiX:. 001-4050 19984999 City Manager City Council Adjusted Budget Recommended Approved 150,300 177,100 2,000 2,000 11,400 2,150 2,610 24,570 23,400 1,000 1,450 3,100 2,570 24,150 29,600 218,670 238,730 0 1,300 1,300 200 200 1,500 1,500 0 5,000 4,000 750 1,000 350 350 150 150 2,500 3,000 200 200 800 1,000 9,750 9,700 0 5,000 3,000 26,000 27,000 12,550 13,000 43,550 43,000 0 1,000 1,000 1,000 1,000 0 (15,000) (18,600) DIVISION TOTAL 259,470 275,330 0 14 11,111 �► CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40070 City Paid Benefits 40080 Retirement 40093 Benefits Administration TOTAL PERSONNEL SUPPLIES DEPARTMENT: Admin &<Support DIVISION: General Govt ORGANIZATION S: 001-4090 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 200 200 1,000 1,000 7,200. 7,200 8,400 8,400 0 41200 Operating Supplies 12,500 15,000 41300 Small Tools & Equipment 250 250 41400 Promotional Supplies 12,500 12,500 TOTAL SUPPLIES 25,250 27,750 0 OPERATING EXPENDITURES 42100 Photocopying 6,500 7,000 42110 Printing 13,000 13,000 42113 Engraving Svcs 2,000 3,000 42115 Advertising 17,500 17,500 42120 Postage 30,000 30,000 42121 Mailing Services 1,000 1,000 42125 Telephone 30,000 30,000 42126 Utilities 750 750 42128 Banking Charges 6,000 7,000 42130 Rental/Lease of Equipment 19,000 19,000 42140 Rental/Lease of Real Prop 213,500 220,000 42200 Equipment Maintenance 11,000 11,000 42210 Maint. of Grounds/Bidgs 20,000 20,000 42310 Fuel 1,500 1,500 42315 Membership & Dues 26,500 27,000 42320 Publications 2,500 2,500 42325 Meetings 20,000 20,000 42330 Travel -Conferences 13,500 13,500 42340 Education & Training 17,653 10,000 42345 Employment Physicals 1,500 1,500 42395 Misc Expenditures 1,500 1,500 TOTAL OPERATING EXP. 454,903 456,750 0 PROFESSIONAL SERVICES 44000 Professional Services 75,000 75,000 44010 Prof Svcs-Acctg & Auditing 20,000 20,000 44030 Prof Svcs -Data Processing 2,000 2,000 TOTAL PROF SVCS 97,000 97,000 0 15 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENT: Admin &Support f=Y 1999-2000. DIVISION: General: Govt ORGANIZATION 0: 001-4090 1998-1999 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 45000 Contract Services 12,000 12,000 TOTAL CONTRACT SVCS. 12,000 12,000 p CAPITAL OUTLAY 46100 Auto Equipment 65,000 46200 Office Equipment 870 46220 Office Equip -Furniture 33,000 1,000 5,000 46240 Communications Equip q p 1,200 46250 Misc Equipment 1,100 101,170 6,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL 698,723 607,900 0 16 DRAFT CITY OF DIAMOND BAR DEPAiTMENT: Aamin &support ESTIMATED EXPENDITURES Printing -Pre Press Svcs DIVISION. Com & IVMkting FY 1999-2000 Photography ORGAN".ATION #: 001.4095 42115 Advertising 12,500 1998-1999 City Manager City Council 15,500 Adjusted Budget Recommended Approved PERSONNEL SERVICES 2,500 42125 Telephone 40010 Salaries 196,300 196,300 Rental/Lease of Equipment 40020 Over -Time Wages 3,500 2,000 Rental/Lease of Real Prop 40070 City Paid Benefits 2,550 2,550 Computer Maintenance 40080 Retirement 31,650 25,900 Membership & Dues 40083 Worker's Comp. Exp. 1,200 1,600 Publications .40085 Medicare 2,850 2,850 Meetings 40090 Cafeteria Benefits 28,970 28,970 Travel -Conferences TOTAL PERSONNEL 263,520 260,170 0 SUPPLIES 500 42340 Education & Training 41200 Operating Supplies 7,000 3,500 Contributions -Comm Groups 41400 Promotional Supplies 12,000 14,500 Misc Expenditures TOTAL SUPPLIES 19,000 18,000 0 OPERATING EXPENDITURES 42110 Printing 35,000 40,000 42111 Printing -Pre Press Svcs 16,000 14,000 42112 Photography 500 1,000 42115 Advertising 12,500 17,500 42120 Postage 15,500 17,500 42121 Mailing Services 2,500 2,500 42125 Telephone 1,000 1,000 42130 Rental/Lease of Equipment 3,500 3,500 42140 Rental/Lease of Real Prop 5,000 2,500 42205 Computer Maintenance 7,500 4,500 42315 Membership & Dues 3,500 3,600 42320 Publications 1,350 2,500 42325 Meetings 2,000 2,500 42330 Travel -Conferences 12,500 6,000 42335 Travel -Mileage & Auto Allow 500 42340 Education & Training 4,000 7,000 42355 Contributions -Comm Groups 500 5,000 42395 Misc Expenditures 1,000 TOTAL OPERATING EXP. 122,850 132,100 0 PROFESSIONAL SERVICES 44000 Professional Services 5,100 16,000 TOTAL PROF SVCS 5,100 16,000 0 CONTRACT SERVICES 45000 Contract Services 260 2,500 TOTAL CONTRACT SVCS. 260 2,500 0 17 DRAFT CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 46235 Computer Equip -Software 46250 Misc Equipment ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DEPARTMENT: Admin &;Support DIVISION: Com & Mkting ORGANIZATION M 0014095 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 191,550 46,500 26,050 17,350 7,500 6,000 225,100 69,850 0 (20,000) (20,000) DIVISION TOTAL 615,830 478,620 0 18 CITY OF DIAMOND BAR Department - Public Safety • Law Enforcement • Community Volunteer Patrol • Fire • Animal Control • Emergency Preparedness 19 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public Safety DIVISION: Summary ORGANIZATION #:.0014411 to 4440 CAPITAL OUTLAY 46230 Computer Equip -Hardware 500 7,400 46240 Communications Equipment 3,500 0 46250 Misc Equipment 3,500 0 3,000 4,000 p 46310 Bldg Improvements -Civic Ctr 500 500 0 7,500 15,400 0 DIVISION TOTAL 4,104,075 4,135,675 0 20 1998-1999 City Manager City Council PERSONNEL SERVICES Adjusted Budget Recommended Approved 40083 Worker's Comp. Exp. 5,000 5,000 0 TOTAL PERSONNEL 5,000 5,000 0 SUPPLIES 41200 Operating Supplies 10,000 12,000 0 41300 Small Tools & Equipment 1,000 1,000 0 TOTAL SUPPLIES 11,000 13,000 0 OPERATING EXPENDITURES 42110 Printing 800 500 0 42125 Telephone 2,200 2,200 0 42126 Utilities 375 375 0 42130 Rental/Lease - Equipment 2,800 ,100 2,800 42140 Rental/Lease - Real Prop 100 0 42200 Equipment Maintenance 5,700 5,500 0 42310 Fuel 500 0 0 42315 Membership & Dues 2,800 3,000 0 42320 Publications 1,000 500 0 42325 Meetings 3,500 3,500 0 0 42340 Education & Training 1,000 1,000 TOTAL OPERATING EXP. 20,775 19,475 0 0 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 16,640 16,640 TOTAL PROF SVCS 16,640 16,640 0 0 CONTRACT SERVICES 45401 CS -Sheriff Department 3,822,800 3,822,800 - 0 45402 CS -Sheriff /Special Evts 78,000 100,000 0 45403 Contract Svcs -Animal Cntrl 65,000 66,000 45404 Contract Services -Fire Dept 7,360 7,360 0 45405 CS -Parking Citation Admin 5,000 5,000 0 45410 CS -Crossing Guard Svcs 65,000 65,000 0 TOTAL CONTRACT SVCS. 4,043,160 4,066,160 0 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 500 7,400 46240 Communications Equipment 3,500 0 46250 Misc Equipment 3,500 0 3,000 4,000 p 46310 Bldg Improvements -Civic Ctr 500 500 0 7,500 15,400 0 DIVISION TOTAL 4,104,075 4,135,675 0 20 DRAFT CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public Safety DIVISION: Law Enforcement QRGM17ATION #: .001-4411 1998-1999 City Manager City Council _Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42200 Equipment Maintenance 4,000 4,000 42325 Meetings 500 500 TOTAL OPERATING EXP. 4,500. 4,500 0 CONTRACT SERVICES 45401 CS -Sheriff Department 3,822,800 3,822,800 45402 CS -Sheriff /Special Evts 78,000 100,000 45405 CS -Parking Citation Admin 5,000 5,000 45410 CS -Crossing Guard Svcs 65,000 65,000 TOTAL CONTRACT SVCS. 3,970,800 3,992,800 0 DIVISION TOTAL 3,975,300 3,997,300 0 21 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40083 Worker's Comp. Exp. TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools $ Equipment TOTAL SUPPLIES OPERATING EXPENDITURES DEPARTMENT: Public Safety DIVISION: Volunteer-Pstrol ORGANIZATION: 001-4415 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 5,000 5,000 5,000 5,000 0 2,000 2,000 500 500 2,500 2,500 C 42125 Telephone 1,000 1,000 42200 Equipment Maintenance 500 500 42310 Fuel 500 42325 Meetings 3,000 3,000 TOTAL OPERATING EXP. 5,000 4,500 0 DIVISION TOTAL 12,500 12,000 0 22 DRAFT CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Fire Protection FY 1999-2000. ORGANIZATION 0: 001-4421 1998-1999 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 45404 Contract Services -Fire Dept 7,360 7,360 TOTAL CONTRACT SVCS. 7,360 7,360 0 DIVISION TOTAL 7,360 7,360 0 23 DRAFT CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: DIVIsION: Animal Control ORGANIZATION .001-44,31 FY 1999-2000 ORGANIZATION 0: 1998-1999 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 45403 Contract Svcs -Animal Cntrl 65,000 66,000 TOTAL CONTRACT SVCS. � 65,000 56,000 0 DIVISION TOTAL 65,000 66,000 F 24 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public Safety DIVISION: Emergency Prep ORGANIZATION *: 0014440 1998-1999 City Manager City Council AdjustedBudget Recommended Approved SUPPLIES 41200 Operating Supplies 8,000 10,000 41300 Small Tools & Equipment 500 500 TOTAL SUPPLIES 8,500 10,500 0 OPERATING EXPENDITURES Computer Equip -Hardware 500 42110 Printing 800 500 42125 Telephone 1,200 1,200 42126 Utilities 375 375 42130 Rental/Lease - Equipment 2,800 2,800 42140 Rental/Lease - Real Prop 100 100 42200 Equipment Maintenance 1,200 1,000 42315 Membership & Dues 2,800 3,000 42320 Publications 1,000 500 42340 Education & Training 1,000 1,000 TOTAL OPERATING EXP. 11,275 10,475 0 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 16,640 16,640 TOTAL PROF SVCS 16,640 16,640 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 500 7,400 46240 Communications Equipment 3,500 3,500 46250 Misc Equipment 3,000 4,000 46310 Bldg Improvements -Civic Ctr 500 500 7,500 15,400 0 DIVISION TOTAL 43,915 53,015 0 25 CITY OF DIAMOND BAR Department - Development Svcs • Planning • Building and Safety 26 CITY OF DIAMOND BAR Printing 421.15 Advertising ESTIMATED EXPENDITURES Equipment Maintenance DEf�l0.RTMENT; Oevel. pmeM Svcs 42315 FY 1999-2000 42320 B11i'Ig(+N summary Meetings 42330 Travel -Conferences OR1NIgT1ON; tt?I-52 r 0 to 5220 Travel -Mileage & Auto Allow 42340 1998-1999 City Manager City Council 0 PERSONNEL SERVICES Adjusted Budget Recommended Approved 1,500 40010 Salaries 40020 Over -Time Wages 210,751 213,650 p 95,999 40030 Part -Time Salaries 4,000 500 4,000 0 0 40070 City Paid Benefits 3,500 0 3,150 0 rem 40080 Retirement 40083 Worker's Comp. Ex P p 40,800 28,250 0 0 35,483 40085 Medicare 2,050 2,250 03,700 0 40090 Cafeteria Benefits 39,500 3,100 35,250 0 TOTAL PERSONNEL 304,801 289,650 p 0 SUPPLIES 41200 Operating Supplies 2,500 2,500 TOTAL SUPPLIES 2,500 2,500 0 p OPERATING EXPENDITURES 42110 Printing 421.15 Advertising 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 8,000 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44110 Commission Comp-SEATAC 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44250 Planning - Projects 1,200 TOTAL PROF SVCS CONTRACT SERVICES 45000 Contract Services 45213 CS -Code Enforcement TOTAL CONTRACT SVCS. CAPITAL OUTLAY 45220 Office Equipment -Furniture ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL g,000 9,000 0 6,000 6,000 0 1,800 1,800 0 1,000 1,500 0 1,000 1,200 0 1,000 1,200 0 800 800 0 8,000 5,000 0 500 500 0 1,000 1,500 0 30,100 28,500 0 95,999 50,000 0 7,000 7,000 0 500 1,000 0 15,000 25,000 0 10,000 20,000 0 35,483 30,000 0 163,982 133,000 0 684,500 330,500 0 4,000 4,000 0 688,500 334,500 0 3,000 1,000 3,000 1,000 0 (20,000) (20,000) 0 1,172,883 769,150 p 27 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 42335 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 2,500 0 TOTAL OPERATING EXP. DEPARTMENT. Development Svcs' D1VIS1CyW.. Planning C R�is111 �E1 'f);ON #: 00 .624:0 19984999 City Manager City Council Adjusted Budget Recommended Approved 210,751 213,650 4,000 4,000 500 95,999 3,500 3,150 40,800 28,250 2,050 2,250 3,700 3,100 39,500 35,250 304,801 289,650 0 2,500 2,500 2,500 2,500 0 9,000 9,000 6,000 6,000 1,800 1,800 1,000 1,500 1,000 1,200 1,000 1,200 800 800 8,000 5,000 500 500 1,000 1,500 30,100 28,500 0 PROFESSIONAL SERVICES 44000 Professional Services 95,999 50,000 44100 Commission Compensation 7,000 7,000 44110 Commission Comp-SEATAC 500 1,000 44220 Planning - General Plan 15,000 25,000 44240 Prof Svcs - Environmental 10,000 20,000 44250 Plapning - Projects 35,483 30,000 TOTAL PROF SVCS 163,982 133,000 0 CONTRACT SERVICES 45213 CS -Code Enforcement 4,000 4,000 TOTAL CONTRACT SVCS. 4,000 4,000 0 CAPITAL OUTLAY 46220 Office Equipment -Furniture ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment 3,000 1,000 3,000 1,000 0 (20,000) (20,000) DIVISION TOTAL 488,383 438,650 0 28 CITY OF DIAMOND BAR DEPARTMENT Develditient Svcs' ESTIMATED EXPENDITURES DIVISJOW Suildind A SAW FY 1999-2000 ORGANfZATI014 N.: 001`=5220 1998-1999 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45000 Contract Services 684,500 330,500 TOTAL CONTRACT SVCS. 684,500 330,500 0 DIVISION TOTAL 684,500 330,500 0 29 CITY OF DIAMOND BAR Department -Community Services • Park Administration • City Parks Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park • Recreation 30 DRAFT' CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 0 TOTAL PERSONNEL SUPPLIES 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 226,400 226,600 0 3,000 3,000 0 100,900. 59,850 0 4,450 3,450 0 41,850 30,100 0 6,700 8,600 0 9,150 7,950 0 49,450 38,500 0 441,900 378,050 0 41200 Operating Supplies 53,220 58,000 0 41300 Small Tools & Equipment 1,000 2,000 0 41400 Promotional Supplies 1,050 0 0 TOTAL SUPPLIES 55,270 60,000 0 OPERATING EXPENDITURES 42125 Telephone 5,120 8,620 0 42126 Utilities 189,915 201,860 Q 42130 Rental/Lease of Equipment 3,690 3,690 0 42140 Rental/Lease of Real Prop 109,372 109,500 0 42200 Equipment Maintenance 1,800 1,800 0 42210 Maint. of Grounds/Bldgs 93,211 68,750 0 42310 Fuel 3,000 3,900 0 42315 Membership & Dues 350 350 0 42320 Publications 100 100 0 42325 Meetings 550 550 0 42330 Travel -Conferences 6,000 6,000 0 42335 Travel -Mileage & Auto Allow 450 450 0 42340 Education & Training 1,900 11,900 0 42353 Anniversary Celebration 22,500 27,500 0 TOTAL OPERATING EXP. 437,958 444,970 0 PROFESSIONAL SERVICES 44000 Professional Services 2,200 2,200 0 44100 Commission Compensation 3,000 3,000 0 44300 Special Studies 18,686 15,200 0 TOTAL PROF SVCS 23,886 20,400 0 CONTRACT SERVICES 45518 CS -Storm Damage 45300 CS -Community Svcs 450 450 590,610 653,090 31 .CRAFT CITY OF DIAMOND BARDEpATMEIUT: Cflmmunity5vcs ESTIMATED EXPENDITURES DIVISION: SummBty FY 1999-2000. ORGANIZATIoitl #: Da1-5310 to 53a i 19984999 City Manager City Council Adjusted Budget Recommended Approved 45305 CS -Concerts in the Park 19,000 20,000 0 45310 CS -Excursions - 50,000 50,000 0 TOTAL CONTRACT SVCS. 660,060 723,540 0 CAPITAL OUTLAY 46250 Misc Equipment 59,400 9,900 0 46410 Capital Improvements 31,500 26,000 0 90,900 35,900 0 DIVISION TOTAL 1,709,974 1,662,860 0 32 CIT�OkVI MOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 42320 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES DEPARTMENT: Community Svcs DNISION Psrics Admin. OR 1. I�-53t 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 122,900 122,900 3,140 1,000 59,850 69,850 1,650 1,650 19,850 16,350 5,350 7,250 6,400 6,400 18,550 18,550 234,550 233,950 0 8,000 8,000 1,000 2,000 9,000 10,000 0 44000 Professional Services 3,500 3,140 3,140 1,800 1,800 450 450 3,000 3,900 350 350 100 100 100 100 6,000 6,000 450 450 1,500 1,500 16,890 21,290 0 44000 Professional Services 2,200 2,200 44300 Special Studies 5,106 2,200 TOTAL PROF SVCS 7,306 4,400 0 CONTRACT SERVICES 45300 Contract Services 45518 CS -Storm Damage 450 450 TOTAL CONTRACT SVCS. 450 450 0 CAPITAL OUTLAY 46250 Misc Equipment 4,400 4,400 4,400 4,400 0 DIVISION TOTAL 272,596 274,490 0 33 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT Commurdty Svcs DIVISION: Paul Grow Park ORGANIZATION 0: ' 0014311 19984999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 10,000 10,250 42140 Rental/Lease -Real Prop 18,000 18,500 42210 Maint. of Grounds/Bldgs 4,000 4,000 TOTAL OPERATING EXP. 32,000 32,750 0 CONTRACT SERVICES 45300 CS -Community Services 10,700 10,700 TOTAL CONTRACT SVCS. 10,700 10,700 0 DIVISION TOTAL. 42,700 43,450 0 34 rIL.I) j,`. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42210 Maint. of Grounds/Bidgs TOTAL OPERATING EXP. DERARTMEN�'• Commarty Svcs DIVISION- Heeltage`Pk ORGANWATiON #I: -:2001-5313 1998-1989 City Manager City Council Adjusted Budget Recommended Approved 720 720 11,840 12,200 5,700 5,700 18,260 18,620 0 CONTRACT SERVICES 45300 CS -Community Services 7,600 7,210 TOTAL CONTRACT SVCS. 7,600 7,210 0 CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 35 1,000 1,500 1,000 1,500 0 26,860 27,330 0 A. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 34,900 0 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42200 Equipment Maintenance 42210 Maint. of Grounds/Bidgs 400 TOTAL OPERATING EXP. DIVISION TOTAL FDIVIS ARTMENT: Community Svcs ION: Hedtape Corn Ctr ANIZATQN #: ti01-6314 19984999 City Manager City Council Adjusted Budget Recommended Approved 24,350 24,350 550 550 3,950 3,250 150 200 400 400 6,150 6,150 35,550 34,900 0 36 5,000 5,000 5,000 5,000 0 800 800 14,700 15,700 5,000 5,000 20,500 21,500 0 61,050 61,400 0 CITY OF DIAMOND,BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT. Community Svcs DIVISION: Maplehi l Pk ORO MlM nON #e: 0D1=5318 37 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 600 600 42126 Utilities 13,650 14,000 42210 Maint. of Grounds/Bldgs 4,600. 4,600 TOTAL OPERATING EXP. 18,850 19,200 0 CONTRACT SERVICES 45300 CS -Community Services 8,600 8,800 TOTAL CONTRACT SVCS. 8,800 8,800 0 CAPITAL OUTLAY 46410 Capital Improvements 10,000 10,000 10,000 10,000 0 DIVISION TOTAL 37,650 38,000 0 37 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT. Community Svcs DIVIStbN: Pantera Paris OR(;M1ZAT10N #: 001-5318 19984999 City Manager City Council Adjusted Budget Recommended Approved SUPPLIES 41400 Promotional Supplies 1,050 TOTAL SUPPLIES 1,050 0 0 OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 56,500 57,920 42130 Rental/Lease of Equipment 550 550 42210 Maint. of Grounds/Bldgs 11,900 11,900 TOTAL OPERATING EXP. 68,950 70,370 0 CONTRACT SERVICES 45300 CS -Community Services 30,100 30,680 TOTAL CONTRACT SVCS. 30,100 30,680 0 CAPITAL OUTLAY 46250 Misc Equipment 22,000 22,000 0 0 DIVISION TOTAL 122,100 101,050 0 38 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEP4M— MENT mmurtity Svcs DIVISION: Paterson Park ORGANIZATION #: ti01 X539 9 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 600 600 42126 Utilities 22,000 29,000 42210 Maint. of Grounds/Bidgs 5,761 5,800 TOTAL OPERATING EXP. 28,361 35,400 0 CONTRACT SERVICES 45300 CS -Community Services 17,500 17,840 TOTAL CONTRACT SVCS. 17,500 17,840 0 CAPITAL OUTLAY 46410 Capital Improvements 4,000 4,000 0 0 DIVISION TOTAL 49,861 53,240 0 39 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Community Svcs DIVISION: Reagan :Park ORGANIZATION #t: 001-5322 CAPITAL OUTLAY 46250 Misc Equipment 1,000 1998-1999 City Manager City Council 16,000 Adjusted Budget Recommended Approved OPERATING EXPENDITURES 53,920 0 42125 Telephone 600 600 42126 Utilities 16,000 16,400 . 42210 Maint. of Grounds/Bldgs 4,500 4,500 TOTAL OPERATING EXP. 21,100 21,500 0 CONTRACT SERVICES 45300 CS -Community Services 12,200 12,420 TOTAL CONTRACT SVCS. 12,200 12,420 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 4,000 46410 Capital Improvements 17,500 16,000 18,500 20,000 0 DIVISION TOTAL 51,800 53,920 0 40 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT Community Svcs DIVISION. Starshine Park ORGANIZATION: 001-5325 41 19984999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42126 Utilities 9,000 9,230 42210 Maint. of Grounds/Bldgs 800 800 TOTAL OPERATING EXP. 9,800 10,030 0 CONTRACT SERVICES 45300 CS -Community Services 4,400 4,400 TOTAL CONTRACT SVCS. 4,400 4,400 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 1,000 0 0 DIVISION TOTAL 15,200 14,430 0 41 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Community Svcs DIVISION: Summitridge Pk ORGANIZATION #: 001-5328 19984999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 23,100 23,700 42210 Maint. of Grounds/Bldgs 6,000 7,000 TOTAL OPERATING EXP. 29,100 30,700 0 CONTRACT SERVICES 45300 CS -Community Services 24,100 24,540 TOTAL CONTRACT SVCS. 24,100 24,540 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 1,000 0 0 DIVISION TOTAL 54,200 55,240 0 42 F CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Comrnun ty:Svcs DIVISION: Sycamore Cyn Pk ORGANIZATION.M; 001-5331 19984999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 1,800 1,800 42126 Utilities 13,125 13,460 42210 Maint. of Grounds/Bldgs 44,500. 19,000 ' TOTAL OPERATING EXP. 59,425 34,260 0 CONTRACT SERVICES 45300 CS -Community Services 18,200 17,500 TOTAL CONTRACT SVCS. 18,200 17,500 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 1,000 0 0 DIVISION TOTAL 78,625 51,760 0 43 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 109,200 0 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES DEPARTMENT: Community Svcs DIVISION: Recsativn ORGANIZATION #: 001-5350 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 79,150 79,350 3,000 2,000 41,050 Meetings 2,250 1,250 18,050 10,500 1,200 1,150 2,350 1,150 24,750 13,800 171,800 109,200 0 40,220 45,000 40,220 45,000 0 42140 Rental/Lease of Real Prop 91,372 91,000 42325 Meetings 450 450 42340 Education & Training 400 10,400 42353 Anniversary Celebration 22,500 27,500 CAPITAL OUTLAY TOTAL OPERATING EXP. 114,722 129,350 0 PROFESSIONAL SERVICES 28,000 44100 Commission Compensation 3,000 3,000 44300 Special Studies 13,580 13,000 897,332 TOTAL PROF SVCS 16,580 16,000 0 CONTRACT SERVICES 45300 CS -Community Svcs 457,010 519,000 45305 CS -Concerts in the Park 19,000 20,000 45310 CS -Excursions 50,000 50,000 TOTAL CONTRACT SVCS. 526,010 589,000 0 CAPITAL OUTLAY 46250 Misc Equipment 28,000 28,000 0 0 DIVISION TOTAL 897,332 888,550 0 44 " r"' ?R 77 CITY OF DIAMOND BAR DEPARTMENT 'Public Works ESTIMATED EXPENDITURES Printing DIV181QN: 1ORGANIZATION Summary. FY 1999-2000 42115 #l: 0014511:010:5553:1 1,100 1,100 19984999 City Manager City Council 50,000 Adjusted Budget Recommended Approved PERSONNEL SERVICES 600 650 0 40010 Salaries 187,950 214,550 0 40020 Over -Time Wages 3,000 2,000 0 40030 Part -Time Salaries 11,400 11,400 0 40070 City Paid Benefits 2,750 3,050 0 40080 Retirement 31,150 29,900 0 40083 Worker's Comp. Exp. 1,300 1,800 0 40085 Medicare 3,750 3,350 0 40090 Cafeteria Benefits 29,850 33,750 0 TOTAL PERSONNEL 271,150 299,800 0 SUPPLIES 1,500 0 45227 41200 Operating Supplies 2,500 3,000 0 TOTAL SUPPLIES 2,500 3,000 0 OPERATING EXPENDITURES 42110 Printing 6,400 6,500 0 42115 Advertising 1,100 1,100 0 42126 Utilities 50,000 50,000 0 42315 Membership & Dues 600 650 0 42320 Publications 300 300 0 42325 Meetings 1,000 1,000 0 42330 Travel -Conferences 2,800 2,800 0 42335 Travel -Mileage & Auto Allow 100 100 0 42340 Education & Training 2,250 2,250 0 42360 Graffiti Reward Program 500 500 0 CS - Soils TOTAL OPERATING EXP. 65,050 65,200 0 PROFESSIONAL SERVICES 44000 Professional Services 14,715 9,500 0 44100 Commission Compensation 3,000 3,000 0 44230 Planning -Pavement Mgt 5,000 5,000 0 44240 Prof Svcs -Environmental 10,000 20,000 0 44520 Engineering 0 0 0 TOTAL PROF SVCS 32,715 37,500 0 CONTRACT SERVICES 45221 CS - Engineering 28,020 25,000 0 45222 CS - Traffic 36,306 10,000 0 45223 CS - Plan Checking 111,816 90,000 0 45224 CS - Soils 2,500 2,500 0 45226 CS - Surveying 1,500 1,500 0 45227 CS - Inspection 163,527 140,000 0 46 CITY OF DIAMOND BAR DEPARTMENT Public wort ESTIMATED EXPENDITURES DIVISION: Summafy FY 1999-2000 ORGANIZATION #I: D01-5510 to 5553` 19984999 City Manager City Council Adjusted Budget Recommended Approved 45500 CS - Public Wks 0 11,330 0 45501 CS - Street Sweeping 120,000 120,000 0 45502 CS - Road Maintenance 290,000 300,000 0 45503 CS - Parkway Maint 6,500 6,500 0 45506 CS - Striping & Signing 60,000 90,000 0 45507 CS - Traffic Signal Maint 149,752 150,000 0 45508 CS - Vegetation Control 56,000 56,000 0 45509 CS - Tree Maintenance 90,000 90,000 0 45510 CS - Tree Watering 23,000 23,000 0 45512 CS - Storm Drainage 7,000 7,500 0 45520 CS - Graffiti Removal 35,000 35,000 0 45521 CS - Litter Abatement 10,100 10,100 0 45522 CS - Right of Way Maint 40,000 50,000 0 45530 CS - Industrial Waste 12,000 12,000 0 TOTAL CONTRACT SVCS. 1,243,021 1,230,430 0 CAPITAL OUTLAY 46200 Office Equipment 5,752 1,000 0 46220 Office Equip-Fumiture 3,500 3,500 0 9,252 4,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (55,000) (55,000) 0 DIVISION TOTAL 1,568,688 1,585,430 0 47 CITY OF DIAMOND BAR Department - Public Works • Public Works • Engineering • Traffic & Transportation • Envir Enhancement Pgm • Landscape Maintenance 45 L -> A "ft CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 45530 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42126 Utilities 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42340 Education & Training 45530 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44230 Planning -Pavement Mgt 44240 Prof Svcs -Environmental 44520 Engineering 45506 TOTAL PROF SVCS CONTRACT SERVICES 45221 CS - Engineering 45227 CS - Inspection 45501 CS - Street Sweeping 45502 CS - Road Maintenance 45506 CS - Striping & Signing 45507 CS - Traffic Signal Maint 45512 CS - Storm Drainage 45522 CS - Right of Way Maint 45530 CS - Industrial Waste 3,000 TOTAL CONTRACT SVCS DEPARTMENT: Pubiic Works DIV181DN: Public Wks Admin r ORGANIZATION d: 001 X5510 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 80,000 85,000 3,000 2,000 11,400 _ 11,400 1,100 1,050 13,700 12,750 600 700 .2,150 1,400 11,600 11,600 123,550 125,900 0 2,500 3,000 2,500 3,000 0 2,000 2,000 1,000 1,000 50,000 50,000 250 300 300 300 1,500 1,500 1,500 1,500 56,550 56,600 0 6,500 5,000 5,000 5,000 10,000 20,000 21,500 30,000 0 12,820 15,000 156,347 130,000 120,000 120,000 290,000 300,000 60,000 90,000 149,752 150,000 7,000 7,500 40,000 50,000 12,000 12,000 847,919 874,500 0 48 DIVISION TOTAL 1,006,271 1,039,500 0 49 CITY OF DIAMOND BAR DEPARTMENT: Public'Works ESTIMATED EXPENDITURES DIVISION: Public Wks Admin' FY 1999-2000. ORGANIZATION #: ' 001-5510 1998-1999 City Manager City Council Adjusted Budget Recommended Approved CAPITAL OUTLAY 46200 Office Equipment 5,752 1,000 46220 Office Equip-Fumiture 3,500. 3,500 9,252 4,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (55,000) (55,000) DIVISION TOTAL 1,006,271 1,039,500 0 49 CITY OF DIAMOND BAR DEPARTMENT: Public Works'' ESTIMATED EXPENDITURES DIVISION: Ertgineerihg FY 1999-2000 ORGAN'm :lON *: 001=5551 OPERATING EXPENDITURES 42315 Membership & Dues 1998-1999 City Manager City Council 42320 Publications Adjusted Budget Recommended Approved PERSONNEL SERVICES Meetings 500 40010 Salaries 75,550 97,150 40070 City Paid Benefits 1,100 1,450 40080 Retirement 12,200 12,850 40083 Worker's Comp. Exp. 500 800 40085 Medicare 1,100 1,450 40090 Cafeteria Benefits 12,100 16,000 TOTAL PERSONNEL 102,550 129,700 0 OPERATING EXPENDITURES 42315 Membership & Dues 250 250 42320 Publications 111,816 90,000 42325 Meetings 500 500 42330 Travel -Conferences 800 800 42335 Travel -Mileage & Auto Allow 100 100 42340 Education & Training 750 750 TOTAL OPERATING EXP. 2,400 2,400 0 CONTRACT SERVICES 45221 CS - Engineering 15,200 10,000 45223 CS - Plan Checking 111,816 90,000 45224 CS - Soils 2,500 2,500 45226 CS - Surveying 1,500 1,500 45227 CS - Inspection 7,180 10,000 TOTAL CONTRACT SVCS. 138,196 114,000- 0 DIVISION TOTAL 243,146 246,100 0 50 L✓ v v. ti .� w ty 'x CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT. Pubiicic 1Noiks DIVISION: Traffic :::& Transprtn, ORGANIZATION #: 001-5553 DIVISION TOTAL 9.8,171 67,400 0 51 19984999 City Manager City Council Adjusted'Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 32,400 32,400 40070 City Paid Benefits 550 550 40080 Retirement 5,250 4,300 40083 Workers Comp. Exp. 200 300 40085 Medicare 500 500 40090 Cafeteria Benefits 6,150 6,150 TOTAL PERSONNEL 45,050 44,200 0 OPERATING EXPENDITURES 42110 Printing 4,400 4,500 42115 Advertising 100 100 42315 Membership & Dues 100 100 42320 Publications 42325 Meetings 500 500 42330 Travel -Conferences 500 500 42340 Education & Training TOTAL OPERATING EXP. 5,600 5,700 0 PROFESSIONAL SERVICES 44000 Professional Services 8,215 4,500 44100 Commission Compensation 3,000 3,000 TOTAL PROF SVCS 11,215 7,500 0 CONTRACT SERVICES 45222 CS - Traffic 36,306 10,000 TOTAL CONTRACT SVCS. 36,306 10,000 0 DIVISION TOTAL 9.8,171 67,400 0 51 CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTIMATED EXPENDITURES DIVISION: Envrmntl':Enhncmt'' FY 1999-2000 ORGANIZATION #: 001-5556 1998-1999 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45500 Contract Services 11,330 TOTAL CONTRACT SVCS. 0 11,330 0 DIVISION TOTAL 0 11,330 0 52 D, !71',t, F CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public Works DIVISION: Landscape Maint ORGANIZATION. 9: :001-5558 19984999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42360 Graffiti Reward Program 500 500 TOTAL OPERATING EXP. 500 500 0 CONTRACT SERVICES 45503 CS - Parkway Maint 6,500 6,500 45508 CS - Vegetation Control 56,000 56,000 45509 CS - Tree Maintenance 90,000 90,000 45510 CS - Tree Watering 23,000 23,000 45520 CS - Graffiti Removal 35,000 35,000 45521 CS - Litter Abatement 10,100 10,100 TOTAL CONTRACT SVCS. 220,600 220,600 0 DIVISION TOTAL 221,100 221,100 0 53 CITY OF DIAMOND BAR Department - Transfers Out • Transfers Out 54 CITY OF DIAMOND BAR DEPAt TI111ENT: Transfers -Out' ESTIMATED EXPENDITURES DIVISION: Transfers -Out FY 1999-2000 ORGANIZATION* #101-9915 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 27,800 12,150. 49250 Transfer Out-CIP Fund 199,868 49510 Transfer Out -Self Ins Fund 160,000 160,000 DIVISION TOTAL 387,668 172,150 0 55 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 18, 1999 STUDY SESSION: 4:00 p.m., SCAQMD Room CC -2 Discussion of proposed Fiscal Year 99-2000 Municipal Budget CLOSED SESSION: None 2. CALL TO ORDER: Mayor Chang called the City Council meeting to order at 6:50 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Ansari, Huff, MPT/O'Connor, M/Chang. C/Herrera was excused. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by H.K. "Speed" Klinzing. INVOCATION: The Invocation was given by Dr. Ted Martinez, Evangelical Free Church of Walnut. APPROVAL OF AGENDA: CA/Jenkins explained that, due to a possible conflict of interest, he had advised MPT/O'Connor that she not participate in any matters related to the Lanterman Developmental Center issue as set forth in Agenda Items 8.2, 8.3, 9.4 and 9.5(c). He understood that MPT/O'Connor has determined to abide by his advice and will not participate in these matters. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: FD/Magnuson introduced Gina Tharani, the City's new Accountant II. 3.1 (a) Proclaimed May as "Older Americans Month" with Thursday, May 20, 1999 designated as "Older Americans Recognition Day." (b) Presented Certificate of Recognition to Mildred Bergez for being named "Outstanding Older American." 3.2 Proclaimed May 24-28,1999 as "Vector Control Awareness Week." 3.3 Proclaimed May, 1999 as "Small Business Month." MAY 18, 1999 PAGE 2 CITY COUNCIL 3.4 Presented Certificate of Recognition to D.B. Breakfast Lions Club acknowledging their contribution to the blind and youth services to the YMCA and other services. 3.5 Presented Certificates of Commendation to L.A. County Sheriff Community Service Officer Devin Kolstad and Deputies Florentino Madrid and Peter Duran for their swift actions during the April 19, 1999 Sycamore Canyon Park fire. 3.6 Presented Certificates of Recognition to Lorbeer Middle School students Bautista, Daniel Tith, Justin Terrill and Jason Serrano, recipients of ExploraVision Awards. 3.7 Presented Plaque to Raul Medina for his long-time community involvement. RECESS: M/Chang recessed the meeting at 7:35 p.m. RECONVENE: M/Chang reconvened the meeting at 8:08 p.m. C/Huff left the meeting at 8:08 p.m. 4. PUBLIC COMMENTS: Bob Zirbes, DBIA, announced the third annual "Paint the Town" at 7:00 a.m. on May 22, 1999. Two houses will be painted this year. Mary Hollis, Schuler Institute and Lyndon LaRuche for President Campaign, spoke about the crisis in the Balkans, which will result in global financial disintegration. Martha Bruske expressed disappointment that the Council discussed the proposed 99/2000 FY budget prior to the meeting. She believed the matter needs to be discussed during the regular Council meeting. She was also disappointed that Council Comments are scheduled so late in the meeting. Further, she was concerned about lack of traffic enforcement at the intersection of Goldrush Dr. and D.B. Blvd. She spoke in favor of Consent Calendar Item 6.4. She asked if Consent Calendar Item No. 6.5 is requested as a result of the Lanterman issue. Dr. Lawrence Rhodes complained about push carts within residential neighborhoods. He asked that the Council move Agenda Item 9.5(c) to follow Agenda Item 8.3. He said he is unable to join the Senior Citizen's organization because the organization has reached maximum capacity and cannot accommodate additional members. Ramon Nava, field representative for Assemblyman Pacheco, introduced himself to the Council and the community. He said he is present at tonight's meeting to answer any concerns regarding the Lanterman Expansion Project. MAY 18, 1999 PAGE 3 CITY COUNCIL Allen Wilson announced that the Community/Civic Center Task Force will hold an open house at the SCAQMD on June 5, 1999. Jeff Koontz, Executive Director of the Chamber of Commerce, announced upcoming Chamber events. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - May 22, 1999 - West Covina City Maintenance Yard - 9:00 a.m. - 3:00 p.m., 825 Sunset Avenue, West Covina. 5.2 PLANNING COMMISSION - May 25, 1999 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.3 SMALL BUSINESS SEMINAR - May 25, 1999 - 7:00 p.m. to 9:00 p.m., Room CC -6, SCAQMD, 21865 E. Copley Dr. 5.4 PARKS AND RECREATION COMMISSION - May 27, 1999 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.5 CITY COUNCIL MEETING - June 1, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.6 TOWN HALL MEETING (Y2K) - June 5, 1999 - 9:00 a.m. - 12:00 Noon, SCAQMD Auditorium, 21865 E. Copley Dr. 5.7 COMMUNITY/CIVIC CENTER TASK FORCE OPEN HOUSE - June 5, 1999 - 9:00 a.m. to 12:00 noon, SCAQMD outside of the main auditorium, 21865 E. Copley Dr. 5.8 TOWN HALL MEETING - (Proposed Lanterman Developmental Center Forensic Confinement Program) - June 12, 1999 - 9:00 a.m. - 12:00 Noon, Walnut High School, 400 Pierre Road, Walnut. 5.9 9th ANNUAL CONCERTS IN THE PARK - First in the series of 10 Concerts - June 16, 1999 - 6:30 - 8:00 p.m., SOUTHLAND BAND (Contemporary), Sycamore Canyon Park, 22930 Golden Springs Rd. C/Huff returned to the Council meeting at 8:42 p.m. 6. CONSENT CALENDAR: C/Ansari moved, MPT/O'Connor seconded, to approve the Consent Calendar with the exception of Consent Calendar Item No. 6.3 a, b and c as well as, 6.7. Motion carried by the following Roll Call vote: MAY 18, 1999 PAGE 4 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera 6.1 APPROVED VOUCHER REGISTER - dated May 18, 1999 in the amount of $582,428.50. MPT/O'Connor abstained from voting to approve P.O48720 and P.048686 relating to the Lanterman matter. 6.2 ADOPTED RESOLUTION NO. 99-31: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR GOLDEN SPRINGS DRIVE STREET REHABILITATION PROJECT BETWEEN GRAND AVENUE AND TORITO LANE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS, 6.4 RESOLUTION NO. 99-32: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF MULTI -WAY STOP SIGNS AT THE INTERSECTION OF BALLENA DRIVE AND PALOMINO DRIVE. 6.5 APPROVED EXTENSION OF CONTRACT FOR VENDOR SERVICES - in an additional amount of $6,000 for vendor services to be performed by Highpoint Type and Graphics (AKA Highpoint Digital Solutions) for the remainder of FY 1998-1999. 6.6 APPROVED MEMBERSHIP OF THE CITY OF LAGUNA WOODS INTO THE CALIFORNIA JOINT POWERS AUTHORITY (CJPIA) - and authorized the Mayor to execute the consent form as the City's delegate to the Authority. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.3 (a) RESOLUTION NO. 99-33: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1999-2000; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON - setting a hearing for June 15, 1999. (b) RESOLUTION NO. 99-34: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39, AND DECLARING ITS MAY 18, 1999 PAGE 5 CITY COUNCIL INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1999-2000; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON - setting a hearing for June 15, 1999. (c) RESOLUTION NO. 99-35: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1999-2000; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON - setting a hearing for June 15, 1999. Following discussion, C/Ansari moved, MPT/O'Connor seconded, to adopt Resolution Nos. 99-33, 99-34 and 99-35. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera 6.7 APPROVED PURCHASE ORDER TO PROCURE TRAFFIC SIGNAL POLES - for the Brea Canyon Rd./Diamond Crest Lane, Brea Canyon Rd./Glenbrook Dr., and Brea Canyon Rd./Golden Springs Dr. Traffic Signal Improvement Projects. C/Ansari moved, MPT/O'Connor seconded, to b) approve a purchase order with Pacific Lighting Sales, Inc. in an amount not -to -exceed $25,164.88 and continue the matter of allocating $50,000 from unappropriated Gas Tax balance and increase of Capital Improvement Projects Fund by $50,000 to June 1, 1999. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 SECOND READING - ORDINANCE NO. 05(1999): AN ORDINANCE OF THE CITY OF DIAMOND BAR REGARDING TRAFFIC REGULATIONS AND AMENDING TITLE 10 - VEHICLES AND TRAFFIC - On May 4, 1999, 8.2 MAY 18, 1999 PAGE 6 CITY COUNCIL Council approved first reading of Ordinance No. 05(1999) amending Title 10 of the D.B. Municipal Code, regulating operation of vehicles upon City streets. The parking provisions of the title effectuate the efficient flow of traffic within the City and allows the City to improve and maintain traffic safety. The title is being amended to clarify certain provisions and to improve traffic safety within the City. The amendments will ensure that traffic and parking regulations are clear to persons driving within the City and improve the enforcement of existing traffic and parking regulations thus promoting safe, efficient traffic movement. C/Ansari moved, C/Huff seconded, to approve second reading by title only, waive full reading and adopt Ordinance No. 05(1999) regarding Traffic Regulations and amending Diamond Bar Municipal Code Title 10 - Vehicles and Traffic. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera 8.2 APPROVAL OF CONTRACT WITH ROBERT REIN, WILLIAM FROST & ASSOCIATES FOR GRAPHIC DESIGN SERVICES OF LANTERMAN DEVELOPMENTAL CENTER EXPANSION - The proposed Lanterman Developmental Forensic Expansion Project includes a "prison -like" compound. To visually illustrate the proposed compound (two sixteen foot fences, 15 feet apart, with four 28 foot guard towers), the City requested proposals from firms which could graphically illustrate, three dimensionally, the final design. Robert Bein, William Frost & Associates (RFB) is the only firm that can meet the City's requirements, including time -frame and dimensional models of the compound. RBF has photographed the proposed site, reviewed the environmental documents and architectural plans. Based upon the review, three dimensional models will be created. The models will be completed within two weeks. Under purchasing guidelines, contracts that are awarded to single vendor shall not exceed $10,000 without prior authorization from the City Council. MPT/O'Connor recused herself from deliberating on Agenda Items 8.2 and 8.3 due to a potential conflict of interest and left the dais. Sue Sisk asked why the City is pursuing this matter. Why aren't the attorneys securing this information if it is necessary for their case? Rebecca Fernandez said she is totally opposed to housing forensic patients in the small community of D.B. She asked for a definition of "forensic Jeff Koontz asked if the City has asked Lanterman for a model of the proposed facility expansion. MAY 18, 1999 PAGE 7 CITY COUNCIL Karen Wade asked if the City has advanced funds to the attorneys to fight the expansion project. What is the purpose of the model and why isn't the attorney paying for the model. Allen Wilson asked if the City can get the model from the State. Dr. Lawrence Rhodes stated that the people living near the Lanterman facility do not care what the expansion project looks like - they just don't want it. If the attorneys do not have to have the model, don't waste the City's money. CM/Belanger stated that this type of activity is not part of an attorney's fees. The City was prepared to pay for this information regardless of whether the attorney was provided with the model. The City requested a model from the State. However, the State did not prepare a three-dimensional model. The State's CAD program was procured from the State and the software is being utilized by Robert Bein, William Frost & Associates. The City is a petitioner in this matter and the attorney works on a hourly rate basis. Following discussion about the fact that residents have asked the Council to do whatever is necessary to stop the Lanterman project and why the model is necessary in the preparation of a case against the State, C/Ansari moved, C/Huff seconded, to approve a contract with Robert Bein, William Frost & Associates, in an amount not to exceed $11,450, authorize the City Manager to sign the contract and approve a budget adjustment for said amount. Sue Sisk believed the mock-up would be valuable and important in allowing the City to make its case with the State Legislators. Motion failed by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff NOES: COUNCIL MEMBERS - M/Chang ABSENT: COUNCIL MEMBERS - Herrera, MPT/O'Connor The matter will be continued to the June 1, 1999 meeting. 8.3 SPECIAL LEGAL SERVICES RE: LANTERMAN DEVELOPMENTAL CENTER FORENSIC FACILITY PROJECT - The City Manager has contacted the firm of Livingston and Mattesich, specifically Joel C. Baiocchi, regarding representation of the City relative to the Lanterman Developmental Center Forensic Facility Project. Mr. Baiocchi has submitted a scope of services proposal for consideration. The scope of legal work will be primarily focused on the licensing process related to Lanterman. MAY 18, 1999 PAGE 8 CITY COUNCIL Sue Sisk supported this item. She wants the parents and employees of Lanterman to know that this community is not pursuing the closure of Lanterman. However, the community is vehemently opposed to the expansion project. Dr. Lawrence Rhodes said the citizens opposing the project do not know what Lanterman is building or when they propose to commence the construction. The citizens are definitely in favor of hiring the attorney. Jennifer Hoey read a letter of opposition to the citizens of D.B. She asked residents and merchants to take a stand in opposition of the expansion. Fred Encinas commended the Council for filing a lawsuit. He commended the Council for working with staff to hire the appropriate consultants to fight this battle. He asked Council for their leadership and support in fighting this project. Darla Farrell expressed concern that the Lanterman Expansion Project has not been fully disclosed to all surrounding communities. She read from a May 18, 1999 CalPoly student newspaper. She requested that Council ask staff to provide informational fact sheets to everyone within the community so that they are better informed about the project. Joseph Farrell stated that the group opposing the Lanterman Project is not attacking the facility as it currently exists and not attempting to deprive the current facility's population of the services they require. The group is against housing a criminal element. Following discussion, C/Huff moved, C/Ansari seconded, to enter into a contract and authorize special legal services with the firm of Livingston and Mattesich, in an amount not to exceed $50,000 and allocate $50,000 from General Fund unallocated fund balance reserves. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera, MPT/O'Connor 9.4 LANTERMAN COUNCIL SUBCOMMITTEE APPOINTMENT - to replace MPT/O'Connor. C/Huff volunteered to serve on the Lanterman Council Subcommittee. Martha Bruske did not support C/Huff serving on the subcommittee. MAY 18, 1999 PAGE 9 CITY COUNCIL Fred Encinas asked why MPT/O'Connor served on the subcommittee for a year when there was a potential conflict. CA/Jenkins explained that the City first became aware of the distance of MPT/O'Connor's residence from Lanterman shortly before the lawsuit was filed. When the matter of opposition to the project took form, staff conducted a radius measurement and determined that she was within the radius which raises the concern of whether or not there is a conflict of interest. Once MPT/O'Connor became aware that there may be a potential problem, she took action to exclude herself from participation in this matter. The day before the lawsuit was filed, he asked Mr. Rubens to remove MPT/O'Connor's name as a petitioner from the lawsuit until such time as we had ascertained with certainty that she has or does not have a conflict of interest. Therefore, any mention of her name in connection with the lawsuit was inadvertent and of no particular significance. CA/Jenkins responded to Dr. Lawrence Rhodes that the regulations promulgated by the Fair Political Practices Commission provide that any public official that resides between 300 and 2500 feet has a potential to have a conflict of interest if an action to be undertaken by the body might reasonably have a material financial effect on that Council Member's residence. MPT/O'Connor resides approximately 1500 feet from the Lanterman facility, placing her within the radius that raises the question as to whether or not there is a material financial effect on the value of her home as a consequence of the City undertaking its lawsuit against Lanterman's expansion project. Jeff Koontz asked for explanation of the subcommittee. Mary Burns asked if any Council Member had information regarding escapees from the Norwalk facility. CM/Belanger said staff will obtain this information for the Task Force. C/Huff moved, C/Ansari seconded, to appoint C/Huff to serve on the Lanterman Council Subcommittee to replace MPT/O'Connor. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera, MPT/O'Connor 9.5 LEGISLATIVE RECOMMENDATIONS: (c) ABA 373 (Robert Pacheco): SUPPORT - This legislation would prohibit expenditure of funds that were approved in the Budget Act of MAY 18, 1999 PAGE 10 CITY COUNCIL 1998 for the purpose of constructing security improvements at Lanterman Developmental Center. The bill would prohibit any developmentally disabled patients from being placed at the Lanterman Center as well as prohibit any additional staffing or construction of security improvements from being made relating to the transfer of forensic patients to Lanterman until July 1, 2000. This bill also requires the State Department of Developmental Services to present a report, on or before February 1, 2000, to the Legislature relating to the planned transfer of forensic patients to Lanterman and the impact the security measures and patient transfers will have on the surrounding communities. Darla Farrell stated that this agenda item does not include "severe behavioral patients" which was clearly stated in Assemblyman Pacheco's bill. CM/Belanger responded that the staff report was prepared prior to the amendment including "severe behavior patients." Support of ABA 373 includes support of any amendments to the legislation that would not dilute the intent of the support of the bill. Martha Bruske said she is uncomfortable with Council's support of legislative measures. Fred Encinas asked if it is acceptable for Council to have their names on placards that indicate support of ABA 373. C/Ansari moved, C/Huff seconded, to support ABA 373. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera, MPT/O'Connor MPT/O'Connor returned to the meeting. 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99-36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE ASSIGNMENT AND TRANSFER OF A CABLE TELEVISION FRANCHISE AGREEMENT BY CITIZENS CENTURY CABLE TELEVISION VENTURE TO CENTURY -TCI CALIFORNIA, L.P. - On November 17, 1998, a limited partnership of Century Communications (parent company of Citizens Century Cable) and Tele- Communications, Inc. (TCI) was announced. In Southern California the limited partnership, Century -TCI California, L.P., will be 75% owned and operated by Century Communications. On February 17, 1999 the City MAY 18, 1999 PAGE 11 CITY COUNCIL received an application for assignment and transfer of the existing cable television franchise from Citizens Century Cable Television Venture to the new limited Century/TCI partnership. In accordance with Federal Regulations, a cable transfer request must be acted upon, either approved or denied, by Council within 120 days of receipt of the application (June 16). Review of the transfer application should include the capability of the new transferee to have the "financial, technical and legal qualifications" to ensure performance of all of the obligations required under the existing cable television franchise. C/Ansari moved, C/Huff seconded, to adopt Resolution No. 99-36 as amended, authorizing the Assignment and Transfer of a Cable Television Franchise Agreement by Citizens Century Cable Television Venture tc Century -TCI California, L.P. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera 9.2 AWARD OF CONTRACT FOR SPECIAL LEGAL SERVICES TO RICHARDS, WATSON & GERSHON FOR REVIEW OF THE CABLE TELEVISION TRANSFER - CENTURY COMMUNICATIONS TO ADELPHIA COMMUNICATIONS - On March 5, 1999, Century Communications entered into a merger agreement with Adelphia Communications Corp. The City received an Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise -FCC Form 394, on April 26, 1999. A cable transfer request must be acted upon, either approved or denied, by Council within 120 days of receipt of the application (August 23). The City must review the application, especially the legal, technical and financial aspects. The City requires the applicant to cover all legal and/or technical costs required in reviewing the transfer. A deposit of $2,000 from the applicant (Century) has been obtained. Richards, Watson & Gershon provided the legal review for 1997 Franchise Agreement with Jones Intercable and the transfer to Century Communications and are in the process of completing the 1999 Century/TCI transfer request. Following discussion, C/Ansari moved, MPT/O'Connor seconded, to authorize a contract for legal services with Richards, Watson & Gershon for special legal services pertaining to the Cable Transfer Application by Century Communications in an amount not to exceed $2,000 and authorize the City Manager to enter into said contract. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera MAY 18, 1999 PAGE 12 CITY COUNCIL 9.3 DISCUSSION OF REORGANIZATION OF CITY COUNCIL/ REDEVELOPMENT AGENCY AGENDA FORMAT - Council concurred to continue this matter to June 1, 1999. 9.5 LEGISLATIVE RECOMMENDATIONS - Continued to June 1, 1999 (a) AB 38 (Washington) and SB 98 (Alarcon): SUPPORT - The legislative proposal would require the SCAQMD to create an Office of Technology Advancement to administer the clean -burning fuels program; require establishment of a thirteen member advisory group to make recommendations to the Office of Technology Advancement; and the legislation extend the existing $1.00 fee on the renewal of motor vehicle registration in the district to August 1, 2004. The $1.00 fee would have expired on August 1, 1999. Following discussion, Council concurred to direct staff to obtain further information from the SCAQMD regarding AB 38 and SB 98, and continue this matter to June 1, 1999. (b) AB 84 (Granlund): OPPOSE - This legislation would seriously impede California Cities' ability to better organize and communicate the agenda of cities; both in Sacramento and to the citizens of the State. This bill prevents a city from paying membership dues to any organization that makes contribution to or establishes or maintains a committee, as defined under the Political Reform Act of 1974. This legislation is a direct attempt to stop the formation and development of the Action for Better Cities (ABC) that has been formed to strengthen the voice of city government(s) in California. It should be made clear that cities do not and can not, either directly or indirectly, pay city monies or use city resources for "grassroots lobbying" or into a political action committee. This legislation would prevent the establishment of a political action committee that would be completely funded privately. C/Ansari moved, M/Chang seconded, to oppose AB 84. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera (d) AB 1995 (Longville): SUPPORT - In the early 1990's the State Legislature shifted $3,590,000,000 in property taxes from local government to the Educational Revenue Augmentation Fund (ERAF) to fund schools. The massive revenue shift had, and continued to have, adverse impacts on funding of local governmental services. This legislation would reduce the amount of monies going from local MAY 18, 1999 PAGE 13 CITY COUNCIL governmental property taxes into ERAF by 10% per year until the amount of revenues that were shifted are reduced to zero. C/Ansari moved, M/Chang seconded, to support AB 1995. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera 9.6 (1) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR CODE ADOPTING, BY REFERENCE, THE "UNIFORM ADMINISTRATIVE CODE", 1997 EDITION, THE "CALIFORNIA BUILDING CODE", 1998 EDITION, VOLUMES 1, 2 AND 3, INCLUDING ALL APPENDICES THERETO, THE "CALIFORNIA MECHANICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA PLUMBING CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA ELECTRICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, "THE UNIFORM HOUSING CODE", 1997 EDITION AND THE APPENDICES THERETO AND "THE UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE", 1997 EDITION, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS INCLUDING FEES AND PENALTIES. MPT/O'Connor moved, C/Ansari seconded, to approve first reading by title only and set a Public Hearing for June 1, 1999. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Herrera (2) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA BUILDING CODE, CALIFORNIA PLUMBING CODE, AND CALIFORNIA ELECTRICAL CODE, AS ADOPTED BY ORDINANCE NO. 0X(1999) ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS - The State reviews its Model Building Code regulations every three years, and adopts the most current Uniform Building Codes printed by the International Conference of Building Officials. The State adopted the 1997 Uniform Building Code, 1997 Uniform Plumbing Code, 1997 Uniform Housing Code and 1997 Uniform Mechanical Code, 1996 National Electric Code in January, 1999. Local jurisdictions are required to adopt said codes by ordinance within six months or they will automatically be adopted by operation of law. The State allows local MAY 18, 1999 PAGE 14 CITY COUNCIL municipalities to amend the Uniform Building Codes to meet the unique climatic, geographical and topographical conditions of the City. Continued to June 1, 1999. RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the City Council Meeting to the Redevelopment Agency at 11:38 p.m. RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council meeting at 11:41 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS: C/Ansai complimented the Walnut Valley Educational Foundation on the occasion of its Teddy Bear Tea. Over 300 people attended. She complimented the Chamber of Commerce for signing up eight new members and four members that reapplied. She reported on her attendance at the San Gabriel Economic Partnership meeting, an Islamic banking conference, a Water Policy Committee meeting and as guest speaker at the American Nurses Assn. conference in Las Vegas. She was installed as Treasurer for the Contract Cities Organization. She thanked her fellow Council Members for their attendance. She assured the community that Council Members have been working proactively on the Lanterman matter as well as working to keep as much money as possible for the City. C/Huff said that there are only so many places that Council Members can be. The Council has devoted 110% to the Lanterman effort. For the record, he has joined members of the community marching in opposition to the Lanterman Expansion project. Among other events that he has attended during the past two weeks, he was recently chosen to serve on the Executive Board of Foothill Transit. Last Friday through Sunday, he attended the Contract Cities Conference MPT/O'Connor stated that on May 5, she attended the WCCA meeting. Claire Schlotterbeck has resigned from the Governing Board and was appointed to an advisory position with WCCA. As a result of her resignation, there is an opening for a member from Orange County. She will meet and interview two respondents for an advisory position that is available in D. B. If there are any interested parties that have not responded, please do so as soon as possible. On May 6, she participated in the National Day of Prayer. On May 7, the Solid Waste Subcommittee met with a hauler who may be interested in coming in to D.B. On May 8, the Community/Civic Center Task Force toured possible sites. That afternoon she, C/Ansari and M/Chang attended the Walnut Valley Education Foundation Teddy Bear Tea. On May 11, she participated in the YMCA Golf Tournament meeting. The sponsors of the tournament are seeking sponsors and funding. On May 12, the Community/Civic Center Task Force meeting was held to discuss potential sites, locations and facilities. Location sites are still under consideration. On May 13, she was involved with a Chamber of Commerce MAY 18, 1999 PAGE 15 CITY COUNCIL Legislative meeting to discuss potential legislation affecting the City. The Finance Committee met on May 13 for a review of the proposed FY 99/2000 Budget. Friday through Sunday, she and other Council Members attended the Contract Cities Conference. She asked that a liaison subcommittee establishment with the Cities of Walnut, Pomona and City of Industry be agendized. On May 17, the Chamber Liaison Subcommittee (C/Ansari and MPT/O'Connor) met with Chamber members to discuss the Chamber contract. On May 18, she attended the Chamber of Commerce Board of Directors meeting. She wished South Point Middle School musicians a successful Carnegie Hall performance. M/Chang pointed out that Council Members are working hard on behalf of the community. He commended the efforts and dedication of the community members in support of the Teddy Bear Tea. During the Contract Cities Conference, there was much discussion about legislation and the fact that cities are strapped by tight budgets. 11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 11:54 p.m. ATTEST: Mayor LYNDA BURGESS, City Clerk COUNTY OF LOS ANGELES SHERIFF'S DEPARTMENT OFFICE CORRESPONDENCE ptl� C L DATE MAY 3, 1999 v FILE No. 499-06043-2924-339 IN� FROM: RICHARD J. MARTINEZ, CAPTAIN TO: TERRENCE L. BELANGER, WALNUT REGIONAL STATION CITY MANAGER CITY OF DIAMOND BAR SUBJECT: COMMENDABLE ACTION �T Diamond Bar Team Lieutenant Joseph Maxey reports on the commendable action of Deputy Mark Stephens while assigned to the City of Diamond Bar. On April 23, 1999, Deputy Stephens responded to a Terrorist Threats call at 1850 S. Diamond Bar Blvd, Diamond Bar. The Victim, Leticia Chavez advised him that her ex-husband had been stalking and threatening to kill her due to their recent divorce. Her ex-husband, Juan Araya had broken into her home on two separate occasions, each time making death threats that the victim believed he would carry out. After receiving the information, Deputy Stephens began to make frequent patrol checks of the location. While in the vicinity of the victim's home, he observed a vehicle matching the description used by the suspect. Believing it was in fact the suspect vehicle, he immediately responded to the victim's home. When he arrived, the suspect was at the location and had forced his way into the victim's home once again. Ms. Chavez was in a fit of hysteria because of the suspects presence and his ability to carry out the threats. Deputy Stephens' quick actions no doubt prevented harm from coming to the victim. He subsequently arrested the suspect for stalking, terrorist Threats, burglary, and trespassing. Because of Deputy Stephens' dedication to service, expertise, and his persistence, his actions prevented the suspect from carrying out his threats of violence. The victim, and most certainly the community benefitted from his diligence in bringing the potentially violent offender to justice. Wen Chang Mayor Deborah H. O'Connor Mayor Pro Tem Eileen R. Ansari Council Member Carol Herrera Council Member Robert S. Huff Council Member Recycled paper May 26, 1999 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 Internet: http://www.ci.diamond-bar.ca.us - City Online (885): (909) 860-5463 Reverend Mike Schuenemeyer Diamond Bar Congregational Church 2335 S. Diamond Bar Blvd. Diamond Bar, CA 91765 Dear Reverend Schuenemeyer: This is to confirm your participation to provide the invocation at the Diamond Bar City Council Meeting on Tuesday, June 1, 1999, at 6:30 p.m. The meeting will be held in the South Coast Air Quality Management District Auditorium located at 21865 E. Copley Drive, Diamond Bar. In that we have many cultures and religions within our community, an ecumenical invocation would be appreciated. It is a pleasure to have representation from various churches within Diamond Bar participate at the City Council Meetings. Thank you for taking time out of your busy schedule to share with us. Sincerely, Lynda Burgess, CMC/AAE City Clerk LB/ms Wen Chang Mayor Deborah H. O'Connor Mayor Pro Tem Eileen R. Ansan Council Member Carol Herrera Council Member Robert S. Huff Council Member Recycled paper May 19, 1999 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 Internet: http://www.ci.diamond-bar.ca.tis - City Online (BBS): (909) 860.5463 Roseanne Bader, Principal Diamond Point School 24150 Sunset Crossing Road Diamond Bar, CA 91765 Dear Ms. Bader: It is my understanding that Mayor Pro Tem O'Connor has been contacted regarding a special presentation to be made at our City Council meeting. On behalf of the entire Council, it is my pleasure to confirm the presentation by Diamond Point students to perform the song, Today is the Day_, at the City Council meeting Tuesday, June 1, 1999, at 6:30 p.m. The meeting is held at the Air Quality Management District auditorium, 21865 E. Copley Drive, Diamond Bar. Arrangements can be made for the students to practice (song/presentation) prior to the meeting by contacting my secretary, Nancy Whitehouse, 909/396-5666. I look forward to meeting you, the students, and experiencing this most unique event. Sincerely, Wen Chang Mayor WC:nw c: City Council City Manager City Clerk May 17, 1999 Dear Mrs. Bader; Per your request, I have a list of names of the students who will be singing at the Teuesday, June 1 n 1999, Diamond Bar City Council meeting, at 6:30p.m. CLAIRE PANOSIAN, VINCENT HO, SARON SELASSIE, STEVEN NAVARRO, FABIAN AOUN, RAYA KENT, AND CHRISTOPHER CHEUNG. The song is called. QDAY IS THE DAY, and is composed by STEVEN BALLARD. I would also like to let you know that parents will be driving the students to the City Hall and attend the presentation. Please kindly inform me the details about where our presentation will be at the City Hall. My number is (909) 860-1768. We would like to thank you for this unique opportunity and we look forward to our visit to the City hall. Yours truly Alis Panosian Michael Huls Cil Amendment of Chapter 8.16 of the City Code Adopting Requirements and Standards Relating to the Collection, Recycling, Transportation, and Disposal of Solid Waste, Recyclable, and Compostable Materials J. Michael Huls REA Integrated Environmental Services Coordinator June 1, 1999 2Q Recommending a Strategy Diamond Bar Solid Waste Standards Task Force Staff review of recommendations Council presentations Public input 3 o Strategic Vision • Maintain open & competitive system • Meet AB 939 goals • Implement SRRE • Keep costs as low as feasible •Provide long term disposal needs 4 0 Alternative Pathways • Do minimum *Ordinance changes *Select a single service provider 5Q Description of Changes • Service Providers *Single-family Residential • Multi -family Residential • Commercial/Industrial • City 6 U Programming Changes • `Pay as you throw' systems for all three sectors • Permittees furnish all refuse and recycling containers • Single-family residents (SFRs) can opt for up to three -barrel separation with recycling and yard waste containers, or post -collection processing, provided as part of refuse fee • Additional refuse barrels require surcharge • SFRs can receive discounts by using smaller barrels and reducing waste 7 0 Programming Changes Continued Amendment of Chapter 8.16 of the City Code 1 Michael Huls ♦ Incentives given for participation in all three sectors ♦ No one can knowingly dispose recyclable materials unless collection service is not provided ♦ Alternatives encouraged for commemiaU industrial sector and MFRS ♦ City and permittees must closely monitor program 8 o Diversion Impacts ♦ Expect a 12% to 15% increase in diversion ♦ Fulfills good faith effort based on City's SRRE ♦ Establishes system to address future disposal capacity problems ♦ Instills incentive -based structure to reward diversion efforts 9 o Financial Impact ♦ Less than that expected for fines ♦ Competition expected to reduce costs ♦ However, costs may be higher than area cities pay ♦ Additional trucks on road increase road maintenance ♦ Higher costs of monitoring and compliance for City than single service provider system ♦ Pay as you throw reduces refuse significantly possibly leading to lessened cost impacts in the future 10 p Recommendations ♦ Introduce ordinance ♦ Direct staff to conduct community meetings • Schedule implementation by Y2K *Adopt ordinance in July Amendment of Chapter 5.16 of the City Code 2 RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Diamond Bar on November 2, 1999 may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. \ SECTION 2. FOREIGN LANGUAGE POLICY. ¢hv a. Pursuant to state law, the candidates statement must be translated and S v, printed in Spanish at the candidate's request. b. Pursuant to the Voting Rights Act, the City is required to translate r{�" �� candidates statements into the following languages in addition to English: Spanish, Vietnamese, Chinese, Japanese, Tagalog. C. The City Clerk shall have translated and printed in the voters pamphlet �--- ;nly the candidates statements of those candidates who request translation and printing. �,' SECTION 3. PAYMENT. The candidate shall be required to pay for the cost of . 11 printing the candidates statements into a foreign language. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's (� statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended) and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of _ candidates filing statements. Accordingly, the clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 5. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 6. That all previous resolutions establishing Council policy on payment for candidates statements are repealed. SECTION 7. That this resolution shall apply at the next ensuing municipal election and at each municipal election after that time. SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED on this 1 st day of June, 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 1st day of June, 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar BUDGET DISCUSSION ITEMS FY 1999-2000 DUE TO TIME CONSTRAINTS, EACH ITEM'S DISCUSSION TIME SHOULD BE LIMITED TO FIVE (5) MINUTES. - CHAMBER OF COMMERCE CONTRACT PROPOSAL - $363,000 - COMMUNITY ORGANIZATION SUPPORT FUND - $15,500 - PANTERA PARK BALL FIELD LIGHTS DESIGN- $20,000 - EMPLOYEE SALARY AND BENEFITS ADJUSTMENT - 2% - COMMUNITY/CIVIC CENTER PROJECT - LOS ANGELES COUNTY SHERIFF - TRAILS MASTER PLAN - $50,000 - IMAGING SYSTEM - $503-000 - RECREATION REGISTRATION SYSTEM - $40,000 - TRES HERMANOS CONSERVATION AUTHORITY - $50,000 ZONING CHANGES - $30,000 PERSONNEL CHANGES: - SUPERINTENDENT OF STREETS -$72,000 - ENGINERING INTERN -$6,550 - ASSOCIATE ENGINEER- $35000 - COMMUNITY SERVICES COORDINATOR -$11,600 - MISCELLANEOUS SALARY ADJUSTMENTS430,000 CAPITAL IMPROVEMENT PROGRAM SHERIFF'S CONTRACT BREAKDOWN Type of Service Number FY98-99 FY99-00 General Law Units: 147,490.52 2.00 248,048.48 One -Man 40 -hour (Team Leader) 1.00 144,633.82 147,490.52 One -Man 56 -hour 6.00 1,362,445.56 1,389,361.08 Two -Man 40 -hour 1.00 144,633.82 147,490.52 Traffic Law Units: One -Man 56 -hour Motorcycle 40 -hour Community Service Officer w/vehicle Community Relations Officer Special Assignment Car (290 -boy) Narcotics Deputy (SANE) Asian Task Force Deputy Bicycle Patrol Special Investigations Helicopter Patrol 4.00 908,297.04 926,240.72 3.00 460,740.66 471,883.38 2.00 58,738.84 64,079.12 1.00 144,633.82 147,490.52 2.00 248,048.48 255,651.86 1.00 89,125.86 86,384.00 0.50 72,316.91 73,745.26 3,633,614.81 3,709, 816.98 As Requested As Requested 4 hours per mo Community Organization Support Fund FY 98-99 Original Budget 15,650.00 Commitments Miss Diamond Bar 1,500.00 Diamond Ranch High School 1,500.00 South Pointe Middle School-Camegie Hall 2,500.00 Brahma Foundation 800.00 Diamond Bar High School -CIF 1,000.00 Meals on Wheels 2,500.00 Diamond Bar Little League 2,500.00 12,300.00 Original Budget Plan Diamond Bar Chinese Assoc 2,000.00 Diamond Bar Friends of the Library 2,000.00 Sister City 2,000.00 Diamond Bar/Walnut YMCA 2,000.00 Diamond Ranch High Sch-Boosters 1,000.00 Brahma Foundation 2,000.00 Ganesha Booster Club 500.00 AYSO 2,000.00 Project Sister 1,000.00 Jeff Stoddard Family 1,000.00 15,500.00 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM Date: ��1_ly 17, 1999 To: Terrence L. Belanger, City Manager From: r,inda G. Magnuson, Finance Director Subject: Finance Committee Meeting Regarding FY99-00 Budget As you rE_ aware, the General Fund budget was discussed at the Finance Con!Zrcittee meeting last Thursday. We briefly went through the :buds_, item by item. I let the committee know that this was very muc_:i made. ---,,- the draft stage, and there could be some changes We bro`__ did nott I'the Chamber proposal to the Committee's attention, but scuss it since the Chamber Sub -Committee was meeting on this iss,, this week. I did indicate that there was only $12,000 incl.udecl in the budget at this time and there was a request for $36,OGO. The c c;rl,r, ti' Organization Fund was brought up and they stated than -* .d be discussed at the study session. The sk_ i c;rd park was discussed and it was indicated that it was iz�c�,ciE:; within the CIP budget. There was some discussion on the 1oc1 =:.,: and whether it might be best to have some small ones located r,._,_ighout the City rather than just one large facility. Civic was mentioned. There is not an amount in the current C_ -p list. I need to know how to is issue. We carr, -r Y have funds budgeted within CDBGCehowever on hit should berolle�i ilzLo a Section 108 loan to appease the CDC. Emplove,, ,;;!r,j�,ensation and the proposed changes in staffing levels were di..<..c ,:.; ;ed and the Committee was informed that there had been nothizu eluded in the budget at this time. We discussed cost of livi_ic;.;,} it was requested that staff provide the history of cos- or i V'ng increases and information on what surrounding cities _: doing. The new Supt. of Streets position was it was requested that a tion be t h i �,_ The other changes in Positions awere alsoone for discussEc.. addition to cost of living, liYwhvi e-' "-rte was a merit increase planandhwhetherttee the costofliv�r,cs r.F only way employees could receive a raise. Page 2 -- 1'i mince Committee Meeting Memo 2 at 5`:;'v.,as discussed briefly, however there was no indication from th;- as to whether they were in favor of it. CIP was ,J :�-t:ssed briefly regarding the status of carry over project . Ir was indicated that a draft CIP list would be provide_i ir. time for discussion at the study session. There qLlestions related to the Sheriff's department staffing levels. :'r_;f>cifically, the Committee wanted to know what changes we have 7.;._e to staffing levels since incorporation. It was ind.i-catrci t?:_t the levels have remained steady for several years with th x(-eption of the recent addition of the 290 -Boy team. (I have 1 ,.,,.rested and received a copy of the FY99-00 contract law rat -es iI be verifying the budgeted amount prior to Tuesday) Since :IJ --,d last week, I have added funds for the purchase of two la: inters (CMgr' s Of c, Finance) , $50, 000 for Tres Herm�nc:� �:, and $30,000 for Zoning Changes. The Co:,'': ?.:: recommended that staff look into the possibility of purcha i� speaker system for use at public meetings. Items ri<_>;_-ILCluded in the General Fund budget at this time inc l u( -i= : • T: : ii: :,<:ster Plan $50,000 $38,000 • is c.r_ r, Registration System $40,000 • Cli:�ul>, Commerce Request $24,000 ($12,000 already budgeted) • Cosf wing Increase • Fac+�1 `)1, of Supt. of Streets $72,000 in hours for the Engineering Intern $6,550 R,:c-1--:-::ification Asst. Engineer to Assoc. Engineer $3,000 Com Svc Coordinator -3,6 time to full time $11,600 r� MINUTES OF THE CITY COUNCIL O REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 4, 1999 CLOSED SESSION: 5:00 p.m., SCAQMD Room CC-8 4?6 (a) Initiation of Litigation - Government Code Section 54956.9 (b) Conference with Legal Counsel - Anticipated Litigation - Government Code Section 54956.9 (1 case) 2. CALL TO ORDER: Mayor Chang called the City Council meeting to order at 6:37 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. CA/Jenkins reported that special counsel filed for Preemptory Writ of Mandate against the State regarding the Lanterman Expansion Project earlier in the day. Council Member O'Connor was not included in the lawsuit because her home is within the boundary of Lanterman and she may have a conflict of interest issue. This matter is presently being researched. If no conflict is found, she will be included as a co -petitioner in the matter. ROLL CALL: Council Members Ansari, Herrera, Huff, MPT/O'Connor, M/Chang. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Assistant Fire Chief Gil Herrera. INVOCATION: The Invocation was given by Monsignor James Loughnane, St. Denis Catholic Church. APPROVAL OF AGENDA: CM/Belanger suggested that Item 6.8 be pulled from the Consent Calendar and moved to Old Business. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaimed May 8, 1999 as "Fire Service Day." 3.2 Proclaimed May, 1999 as "Water Awareness Month." 3.3 Presented Certificates of Recognition to the members of the 10th Anniversary Celebration Committee: Alison Meyers, YMCA; Nancy Stinson and Joe Dunn, Century Communications; Orien Pagan and Lang Tanouye, Chamber of Commerce; Robert Zirbes and Eric Stone, DBIA; Patty Anis, Yvonne Pruitt and Karen Holder, Parks & Recreation Commissioners; Wendy Bowman, Marsha Roa, Bob Rose and Lillian Orejel, City staff, and Mark St. Amant, Walnut Sheriff Department. MAY 4, 1999 PAGE 2 CITY COUNCIL 3.4 Presented Certificates of Recognition to Art and Dottie Logan upon their retirement from the Volunteer Patrol. 3.5 Introduced L.A. County Sheriffs Department D.B. Team Lieutenant Joseph Maxey. Moved by C/Ansari, seconded by C/Herrera, to add the following item to the agenda. Motion carried 5-0 by Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 3.6 Proclaimed May 9-15, 1999 as "Sheriffs Appreciation Week." 4. PUBLIC COMMENTS: Shamim Jmani presented a statement on the equality of women and men by the National Spiritual Assembly of the Bahai Community of the United States called "Two Wings of a Bird." Kim Chapman spoke about Lanterman's plan for bringing forensic patients to the area. Forensic patients can be patients previously convicted of crimes and can also be patients from the Youth Authority. Severe behavioral patients will not be housed within the 16 foot fences. She asked residents to call or fax Governor Davis to urge him to oppose this project. She announced that on Saturday, May 8, a large rally will be held at 10:00 a.m. at Highland Valley Dr. and D.B. Blvd. Petitions opposing this project will be available for signing. Don Gravdahl spoke about the January 1999 document produced by the Environmental Services Agency. He believed that the publication answers questions that the public has been asking about the expansion project. The booklet outlines which patients and how many patients will be going to which facility. He recommended that the public obtain copies of the document. Dr. Lawrence Rhodes recommended that the Council ask the Sheriffs Department to place photographic equipment at signaled intersections throughout the City. He suggested that Council look into whether Lanterman has a method of controlling and locking up patients with severe behavioral problems that are not "forensic" patients. Judy Messa, Poly High School Junior, lives close to the Lanterman facility and expressed concern about her safety while commuting to and from her school on the CalPoly campus. Joseph "Dick" Farrell reiterated the importance of the Lanterman Plan document. The EIR addresses only the impacts to the residents of Pomona and not D.B. Martha Bruske said she is concerned about protocol. She asked if tonight's meeting is a Council meeting or a Town Hall meeting. MAY 4, 1999 PAGE 3 CITY COUNCIL Wally Langan lives close to Lanterman. He believed there were a lot of people in D.B. who are unaware of the Lanterman proposal. The local politicians are on the side of the residents in this matter. The citizens need to concentrate on the State's representatives and flood Sacramento with letters, faxes and phone calls stating their opposition. Jeff Koontz, Chamber of Commerce Executive Director announced the following events: May 20 Mixer at the Walnut Valley Water District office, 5:30 - 7:30 p.m.; May 25 - the first Small Business Seminar in Room CC -6 of the SCAQMD; May 20 Legislative Meeting at the D.B. Golf Course, 7.30 a.m. RECESS: M/Chang recessed the City Council meeting at 7:41 p.m. RECONVENE: M/ Chang reconvened the City Council meeting at 8:00 p.m. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - May 11, 1999 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.2 COMMUNITY/CIVIC CENTER TASK FORCE - Wednesday, May 12, 1999 - 6:30 p.m., SCAQMD Room CC -2, 21865 E. Copley Dr. 5.3 TRAFFIC & TRANSPORTATION COMMISSION - Thursday, May 13, 1999 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING - Tuesday, May 18, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.5 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - Saturday, May 22, 1999 - West Covina City Maintenance Yard - 9:00 a.m. - 3:00 p.m., 825 Sunset Avenue, West Covina. 5.6 TOWN HALL MEETING (Y2K) - Saturday, June 5, 1999 - 9:00 a.m. - 12:00 Noon, SCAQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Ansari moved, C/Herrera seconded, to approve the Consent Calendar, with the exception of Consent Calendar Item Nos. 6.8 & 6.10. Motion carried by the following Roll Call vote (C/Ansari abstained from approval of Minutes of April 20, 1999): AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: MAY 4, 1999 PAGE 4 CITY COUNCIL 6.1.1 Regular Meeting of April 6, 1999 -As amended. 6.1.2 Regular Meeting of April 20, 1999 -As amended. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of March 9, 1999. 6.2.2 Regular Meeting of March 23, 1999. 6.3 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of March 11, 1999, 6.4 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES - 6.4.1 Regular Meeting of February 25, 1999. 6.4.2 Regular Meeting of March 25, 1999. 6.5 APPROVED VOUCHER REGISTER -dated May 4, 1999 in the amount of $359,449.10. (Reduced by $129.64.) 6.6 REVIEWED & APPROVED TREASURER'S REPORT - for March, 1999. 6.7 REJECTED CLAIM FOR DAMAGES - Filed by Albert E. Saldana on November 25, 1998 and referred the matter for further action to the City's Risk Manager. 6.9 ADOPTED RESOLUTION NO. 99-28: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE AMBUSHERS STREET DRAINAGE IMPROVEMENTS PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.10 RESOLUTION NO. 99-29: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE SPECIFICATIONS FOR THE AREA 1 SLURRY SEAL PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - The Area 1 Slurry Seal Project is the first year of the new 5 -year Pavement Management Program. The new and enlarged Area 1 has a total pavement area of 3,810,000 sq. ft. Emphasis has been placed on rehabilitation of highly distressed residential streets as identified in the Pavement Management Program. To maximize resources and extend service life of the streets, the consultant and staff recommends a Cape Seal approach to rehabilitate some of the distressed streets. The Cape Seal approval involves an initial ARAM (Asphalt Rubber & Aggregate Membrane) overlay MAY 4, 1999 PAGE 5 CITY COUNCIL followed by the slurry seal. Additionally, certain areas where the curb and gutters, sidewalks and drive approaches have displayed severe cracks/settlement, will be reconstructed. The entire project has been incorporated within one set of project drawings, specifications and bid document package prepared by GFB-Friedrich & Associates. Martha Bruske asked which side of Goldrush Dr. is involved. The residents who live on the hilly side of the street are getting a lot of truck traffic due to the SunCal project. She believed it is important that no repairs are done until the project is completed. She again expressed concern about the traffic flow at the intersection of D.B. Blvd. and Goldrush Dr. CM/Belanger stated that the SunCal project has not yet commenced. The truck traffic on Goldrush Dr. was related to a 22 unit project that approved prior to the City's incorporation. The City's intent is to begin the slurry seal project after school lets out for the summer and complete the project prior to commencement of the 99/2000 school year. C/Huff moved, MPT/O'Connor seconded, to adopt Resolution No. 99-29 approving specifications for the Area 1 Slurry Seal Project, as amended, and authorize and direct the City Clerk to advertise to receive bids. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: 7.1 CONTINUED PUBLIC HEARING: (a) RESOLUTION NO. 9941C: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PARKING PENALTY SCHEDULE FOR PARKING PENALTIES AND LATE PAYMENT FEES FOR PARKING VIOLATIONS - The City administers the processing of parking citations pursuant to the State's decriminalization of parking citations. Through adoption of Resolution No. 9641, the City established the current penalty, which needs to be amended in order to conform to Municipal and California Vehicle Codes. No fees have been increased; however, sections have been amended for clarity. Continued from April 20, 1999. M/Chang re -opened the Public Hearing. MAY 4, 1999 PAGE 6 CITY COUNCIL There being no testimony offered, M/Chang closed the Public Hearing. C/Herrera moved, C/Ansari seconded, to adopt Resolution No. 96-41C amending the parking penalty schedule for parking penalties and late payment fees for parking violations. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None (b) ORDINANCE NO. 05(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGARDING TRAFFIC REGULATIONS AND AMENDING TITLE 10 - VEHICLES AND TRAFFIC - Title 10 of the Municipal Code regulates operation of vehicles upon City streets. The parking provision of the Title effectuates the efficient flow of traffic within the City and allows the City to improve and maintain traffic safety. The Title is being amended to clarify certain provisions and improve traffic safety. These amendments will ensure that traffic and parking regulations are clear to persons driving within the City and improve enforcement of existing traffic and parking regulations, thus promoting safe, efficient traffic movement. Continued from April 20, 1999. M/Chang re -opened the Public Hearing. There being no testimony offered, M/Chang closed the Public Hearing. C/Herrera moved, MPT/O'Connor seconded, to waive full reading and approve first reading by title only, Ordinance No. 05(1999) regarding traffic regulations and amending Title 10 -Vehicles and Traffic. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPTIO'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8. OLD BUSINESS: 8.1 RESOLUTION NO. 99-30: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DENYING AN EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 51253, CONDITIONAL USE PERMIT 92-12 AND OAK TREE PERMIT NO. 92-9 FOR PROPERTY LOCATED EAST OF MORNING SUN AVENUE AND NORTH OF PATHFINDER ROAD - Amrut MAY 4, 1999 PAGE 7 CITY COUNCIL Patel of Sasak Corporation requested approval of a one-year extension of time for Tentative Tract Map No. 51253, Conditional Use Permit No. 92-12 and Oak Tree Permit No. 92-9 in order to subdivide approximately 6.7 acres into 21 single family lots. The project is located on the east side of Morning Sun Ave. and generally north of Pathfinder Rd. On January 12, 1999, the Planning Commission recommended approval of the requested extension of time. On February 16, 1999, Council concluded its public hearing and directed preparation of a resolution of denial. On March 16, 1999, the applicant presented a 17 -lot alternative map for consideration. Continued from April 20, 1999. Jan Dabney, representing Mr. Patel, explained Mr. Patel's current position. In response to Dr. Rhodes, CA/Jenkins stated that he reviewed the April 21 letter received from Mr. Patel's attorney. Neither the definition of moratorium in the Map Act nor any of the cases he has been able to locate interpreting that section would define or include, within the definition of a moratorium, a strictly natural condition of the property and particularly, a natural condition that was known to the subdivider at the time the subdivider received approval of his subdivision map. The map was approved by Council in 1995 subject to a pre -condition that the Mayor not sign the map until certain pre- conditions had been satisfied. Those pre -conditions pertain to stabilizing the landslide, filing with the City a Performance Bond in a certain amount, along with several other conditions. It took 15 months for the subdivider to satisfy those conditions -15 months during which progress could be made on the map and progress was made with reference to stabilizing the landslide. After that 15 month period, the map was first signed by the Mayor, thereupon triggering the two year life of the map. Five months after the map was signed by the Mayor, the subdivider and the school district entered into an agreement whereupon the school district conveyed to the subdivider various rights to use its property for grading and other purposes in connection with the subdivision of the property. The subdivider has had an unimpeded period of time within which to satisfy the conditions of the map. There have been no conditions that require any public agency approvals of any kind. The City has not enacted a moratorium, nor has the City in any way impeded the subdivider's progress or conditioned the map on the City's further approval of any other type of approval, or upon the purchase of any property. In fact, the City did not even condition the map on the acquisition of an interest in the school district property. CA/Jenkins did not believe that it can be reasonably argued that there was a moratorium in place - formal, informal or otherwise - that would have extended the life of the map. In his judgement, there is no basis for the conclusion that the map had been extended and that it did not expire at the expiration date last August. MAY 4, 1999 PAGE 8 CITY COUNCIL Dan Wildish, Attorney at Law, representing Mr. Patel, disagreed with CA/Jenkins' interpretation of case law pertaining to this matter and asked for the Council's reconsideration. Following discussion, C/Ansari moved, C/Herrera seconded, to adopt Resolution No. 99-30, as amended, denying an extension of time for Tentative Tract No. 51253, Conditional Use Permit 92-12 and Oak Tree Permit No. 92-9 for property located east of Morning Sun Ave. and north of Pathfinder Rd. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.8 NOTICE OF COMPLETION FOR TRAFFIC SIGNALS INSTALLATION ON DIAMOND BAR BOULEVARD AT MONTEFINO AVENUE AND QUAIL SUMMIT DRIVE - On June 16, 1998, Council awarded a contract in the amount of $159,700 to Pro Tech Engineering Corp., with a contingency of $16,000, for traffic signal installation on D.B. Blvd. at Montefino Ave. and Quail Summit Dr., for a total authorization amount of $175,700. On December 1, 1998, Council approved a change in the scope of work in the amount of $10,874, resulting in a total authorization amount of $186,574. In accordance with the Final Account Summary, an amount of $14,440 will be deducted accordingly from the 10% retention. The construction contract amount, before the deduction, is $185,984.38. The final construction contract amount will be $171,554.38. Due to various issues and late completion of the project, a deduction of $14,440 from the contract amount is requested. Mike Niknaps, President of ProTech Engineering, explained the reasons for the delays in completing the project and requested that liquidated damages not be deducted from the contract amount. John Huey, Inspector, explained the inspection procedures and problems, and stated that he had to temporarily shut down the project due to issues related to the quality of work performed by the contractor. C/Huff moved, C/Herrera seconded, to authorize staff to deduct $14,440 from the contract amount, accept the work performed by Pro Tech Engineering Corp., authorize the City Clerk to file the proper Notice of Completion and release $4,159.44 of the retention amount. Motion carried by the following Roll Call vote: MAY 4, 1999 PAGE 9 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 QUITCLAIM OF PROPERTY BY THE COUNTY OF LOS ANGELES AND PAYMENT BY THE CITY OF DIAMOND BAR FOR PROPERTY ALONG BREA CANYON ROAD - The matter of ownership of the 6.58+/- acres of Brea Canyon Rd. property sold to Arciero/Woodbridge, was raised by the County. The City declared the City -owned Brea Canyon Rd. property, comprised of 4.01 acres of former water district property and 2.576 acres of excess right -0f --way (6.58+/- acres) surplus in summer, 1997. Thereafter, all relevant public agencies were duly notified of the City's intention to sell surplus property. No comment, objection or exercise of first right of refusal demand was received from any agency. After close of the required notice period, the City sold the property to Arciero/Woodbridge in September, 1997. In 1998, the County Public Works Dept. wrote the City to indicate that about 2.517+/- acres of the land that was sold belonged to the County and made a demand for the appraised value of the land - $196,000, Martha Bruske said the money should be taken from the Parks & Facilities Development Fund since that's where the proceeds of the property sale were placed. MPT/O'Connor agreed with Mrs. Bruske that the monies should come from the Parks & Facilities Development Fund. C/Huff recommend that proceeds from the sale of Proposition A funds be used to pay the County. C/Ansari recommended that Council send a letter to the County expressing their dissatisfaction with the handling of this matter. She further recommended that payment be made with funds from the Parks & Facilities Development Fund and not from Proposition A Fund proceeds. C/Herrera agreed that payment should be made from the Parks & Facilities Fund. C/Huff did not favor sending a letter to the County. He suggested that a less formal communication would be preferable. Following discussion, C/Herrera moved, C/Ansari seconded, to approve payment of $196,000 to the County as consideration for quitclaim of 2.57+/- MAY 4, 1999 PAGE 10 CITY COUNCIL acres of property generally located between Diamond Crest Ln. and Sapphire along Brea Canyon Rd., from the Parks & Facilities Development Fund, which is the fund in which the proceeds of the sale of the 6.58+/ - acres were placed. Motion carried 4-1 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Huff ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the City Council Meeting to the Redevelopment Agency at 10:55 P.M. RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council meeting at 11:00 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS: C/Huff reported on his participation in the following events: April 24, a rally in opposition to the Lanterman Expansion; April 26, a Four Corners Meeting and an Alameda Corridor East Board meeting; April 28, a Foothill Transit Cluster meeting, a Sanitation District Meeting and a speaking engagement before the Trustees of Mt. SAC; April 29, along with MPT/O'Connor, dedication of the Library and Learning Center to Principal Carolyn Haugen at Quail Summit Elementary School, and on April 30, along with several other Council Members, attended the funeral services for Charles Abbott and a recognition dinner for members of the Volunteer Patrol. Regarding the Lanterman Expansion Project, he explained that he was misquoted during the Town Hall meeting in Walnut. He believed that D.B. should have agendized this matter last year and that Lanterman should have been upfront with Council and other community members as well as the contiguous neighbors. He read a statement with respect to the community's dissatisfaction at the Council's handling of this matter. C/Ansari stated that on April 21, she attended a Water Policy meeting and the California Contract Cities meeting, where she was elected Treasurer. On April 22, she attended a meeting for the Inland Valley Micro -Enterprise Group; April 23, she attended a legislative meeting for People In Government; April 24, she and MPT/O'Connor attended two new business openings - D.B. Car Wash in the Bank of America Building at the Country Hills Towne Center and Post Net near Savon Drug, and the Lanterman Expansion Project protest march; April 25, she attended The Friends of the Library Wine Tasting Soiree; April 26 and 27, she was in Sacramento with CLOUT for legislative meetings with Inland Valley legislators; April 29, the San Gabriel Economic Partnership Campaign Kickoff; April 30, a Dispute Resolution Committee meeting and the Volunteer Patrol dinner; May 2, a candlelight vigil at the D.B. Congregational Church regarding the Kosovo conflict; May 3, she and C/Herrera attended the Police Memorial at the Star Center in MAY 4, 1999 PAGE 11 CITY COUNCIL Whittier. She spoke with Sheriff Baca regarding his position on the Lanterman Project. He stated he spoke with the Governor and that he is opposed to the project because of security and safety concerns. Also on May 3, she attended the Lanterman Task Force meeting at the swim club. On May 4, she was the guest speaker at the Senior Citizen's Mother's Day Brunch. She stated that all of the Council Members have dedicated themselves to stopping the Lanterman Expansion Project, which can only be stopped through political will. She urged residents to send faxes and letters to the Governor and elected officials. C/Herrera stated that she and other Council Members attended many of the meetings previously indicated. She concurred with C/Huffs statements about the Council's handling of the Lanterman Project. She reported on the previous evening's Lanterman Task Force meeting and the work that continues to be done to attempt to stop the project. She suggested that C/Huff replace MPT/O'Connor on the Lanterman subcommittee, due to a potential conflict of interest. She announced that the next Lanterman Task Force meeting will be held on Monday, May 17 at 6:30 p.m. Council concurred with C/Herrera's recommendation that C/Huff replace MPT/O'Connor on the Lanterman subcommittee. MPT/O'Connor explained that resigned from her position on the Lanterman subcommittee. Until further notice, she will be unable to discuss issues related to the Lanterman Expansion Project. She reported that on April 21, she attended the Contract Cities dinner. She congratulated C/Ansari on her appointment as Treasurer. On April 22, she donated blood for a drive sponsored by Walnut Auto Body and attended a presentation by the South Pointe Ensemble that will be performing at Carnegie Hall on May 23. On April 23, the Sheriffs Department conducted a safety checkpoint; on April 24, she attended the new car wash and Post Net ribbon cutting ceremonies. She commended the Chamber of Commerce for their participation with new businesses. On April 25, she attended The Friends of the Library Wine Tasting Soiree. On April 29, the 10th Anniversary Subcommittee met for the last time to evaluate the 10th Birthday Celebration. She expressed a desire to be appointed to the 11th Anniversary Subcommittee. She attended the Quail Summit Elementary School Library dedication, which was a surprise to Principal Haugen. Sadly, she and other Council Members attended the funeral services for Charles Abbott and asked that tonight's meeting be adjourned in his memory. She attended the Volunteer Patrol dinner and thanked the volunteers for the work that they do for D. B. On May 1, she attended the ribbon cutting ceremonies for the Cumorah Jr. Academy. On May 3, she participated in the Pop Warner Golf Tournament. Earlier in the day, she attended the Pomona Unified School District Community Service Awards ceremony. She wished everyone a Happy Mother's Day as well as a happy Cinco de Mayo. MAY 4, 1999 PAGE 12 CITY COUNCIL M/Chang said that in addition to the meetings he and other City Council members attended, on April 20, he attended the Senior Citizen's meeting to update them regarding the Lanterman Expansion Project and encourage them to write or call their elected officials and voice their opposition. He thanked the Volunteer Patrol members for their contribution to the City. He congratulated the new businesses and asked residents to support all local businesses. He thanked the Pomona Unified School District volunteers and teachers for their fine work on behalf of the students and the businesses for supporting the district. 11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 11:37 p.m. in memory of Charles Abbott. ATTEST: Mayor LYNDA BURGESS, City Clerk CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION 1999/2000 FISCAL YEAR MUNICIPAL BUDGET MAY 18, 1999 CITY COUNCIL CALL TO ORDER: Mayor Chang called the meeting to order at 4:00 p.m. in the South Coast Air Quality Management District Room CC -2, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Ansari, Huff, Mayor Pro Tem O'Connor and Mayor Chang. Council Member Herrera was excused. Also Present were: Terrence L. Belanger, City Manager, James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director, Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Rose Manela, Assistant Civil Engineer; Kellee Fritzal, Assistant to the City Manager; Anne Haraksin, Administrative Assistant , Gina Tharani, Accountant II and Captain Richard Martinez, Walnut Sheriff. A. 1999/2000 FISCAL YEAR MUNICIPAL BUDGET DISCUSSION: CM/Belanger stated that, for the current fiscal year (98/99) the City has 30 full time positions, 29 of which are filled. Currently, there are 11 part time employees. The 99/2000 FY Budget proposal remains at 11 part time employees. The 99/2000 Budget is proposed to be a total of $11,611,960 for estimated resources and $10,666,365 for estimated appropriations, with a projected fund balance on June 30, 2000, of $945,595. He explained the current and projected revenue sources and amounts. Based upon C/Huffs concerns, Council requested a year-to-date Profit and Loss report on a monthly basis with actual and budget comparisons. Council discussed the City's surplus computer equipment. It was suggested that if the school districts are not interested in receiving the equipment, that it be given to the library for dedicated word processing stations. In responses to C/Ansari, CMD/Nelson explained that the outdated computer equipment had not been released to the school districts because there are still old work stations in use that have not yet been transitioned. He stated that CA/Jenkins indicated there may be a problem with the City donating the equipment and that it may have to be surplused out. Capt. Martinez responded to C/Ansari that deputy Sheriff contract rates have increased overall by approximately 5%. MAY 18, 1999 PAGE 2 CITY COUNCIL STUDY SESSION C/O'Connor asked if a regular deputy could be assigned to patrol the schools to replace the overtime deputy. Capt. Martinez indicated that the Sheriffs Station is looking at alternative work schedules that will be presented to the Council at its next meeting. CM/Belanger believed that Council would see its Public Safety Budget creep up over $4,000,000 for the first time without adding any personnel. Further, he pointed out that the budget has been reduced for Building & Safety to reflect what staff believed would be a more usual year in terms of building permits. This year was an exceptional year as a result of the current Gateway Corporate Center building projects and the homes that are being built on Brea Canyon Rd. The City receives 40°x6 of every dollar. The budget for Planning and Parks Administration will remain virtually the same. The largest increase in the Recreation Budget is in contract services. Much of the increase seen in the Community Services Contract are the Tiny Tot programs for Heritage Park and Pantera Park. C/Huff said that it is difficult for him to justify the City's Anniversary Celebration Budget. CSD/Rose explained that the additional $5,000 requested is to add amenities and possibly include a Saturday night event. In addition, the committee is looking at tenting to replace canopies for a more consistent and professional look. C/Huff stated that the City needs to quantify the number of attendees to verify a cost benefit for the event. CM/Belanger reported that the Engineering Budget is based upon this year's activity; there has been a reduction in Traffic & Transportation. CSD/Rose explained the Parkway Maintenance and Tree Budget items and indicated to C/Ansari that staff is working with West Coast Arborists, who have developed a tree planting plan with staffs input. Maintenance work for the older trees that are lifting pavement is being handled by the City's Public Works Department under the street budget. Staff has never proposed doing a wholesale removal of living trees. C/Huff believed Council needs to make a policy decision for tree replacement. C/Ansari believed that the City needs to install bubblers in the center medians because the sprinklers are not working correctly. CSD/Rose responded to CM/Belanger that the City has been replacing trees with 15 gallon trees. Next fiscal year, the replacement trees will be 24" box trees. Council concurred to involve the community in the Public Hearing process to MAY 18, 1999 PAGE 3 CITY COUNCIL STUDY SESSION determine a tree replacement policy for the City streets and medians. CSD/Rose reported on the Skateboard Park budget item. C/Huff said he would prefer that the City budget $200,000 rather than $350,000 for a skateboard park. If the budget needs to be increased, the Council can make that determination when the facts are known. MPT/O'Connor suggested selling Proposition A funds to procure funding for the skateboard park. M/Chang believed the City could build a skateboard park for $150,000. CM/Belanger stated that staff will collect data from other cities that have built skateboard parks. In the meantime, the CIP budget allocation will be $200,000 with the monies to come from Proposition A funds. CM/Belanger stated that the next agenda will include an extension of this study session for purposes of discussing the balance of the budget and CIP Projects. 3. ADJOURNMENT: There being no further business to conduct, Mayor Chang adjourned the Study Session at 6:30 p.m. to the regular City Council meeting. The next City Council Study Session is scheduled for June 1, 1999 at 4:00 p.m. in Room CC -2 of the SCAQMD. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 13, 1999 CALL TO ORDER: Chairman Tye called the meeting to order at 7:02 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Ruzicka. ROLL CALL: Present: Chairman Steve Tye, Vice Chairman Steve Nelson and Commissioners George Kuo, Joe McManus and Joe Ruzicka. Also Present: James DeStefano, Deputy City Manager; Ann Lungu, Associate Planner; Linda Smith, Development Services Assistant; Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As presented. CONSENT CALENDAR: Minutes of March 23, 1999. C/Ruzicka moved, C/Kuo seconded, to approve the minutes of March 23, 1999 as presented. Motion carried 5-0. OLD BUSINESS: None NEW BUSINESS: None PUBLIC HEARING: 1. Development Review No. 98-15(1) and Variance No. 99-1 (pursuant to Code Section Chapters 22.48 and 22.54) is a request to revise a project approved by the Planning Commission on January 26, 1999. The approved project permits the construction of a two- story office building of approximately 56,600 square feet on a vacant lot within Gateway Corporate Center. The Variance request (a revision to the Planning Commission approval) is to construct crib type retaining walls varying in height with a maximum height of approximately 13 feet which exceeds the allowable six-foot height. The retaining walls will be utilized to expand the buildable pad in order to provide more parking spaces. APRIL 13, 1999 PROPERTY ADDRESS PROPERTY OWNER: APPLICANT: PAGE 2 21810 E. Copley Drive (Lot 22, Tract No. 39679) Diamond Bar, CA 91765 Diamond bar Business Associates c/o AEW Capital Management, LP 601 S. Figueroa #2150 Los Angeles, CA 90017 Opus West Corporation 2030 Main Street #520 Leine, CA 92614 AssocP/Lungu presented staffs report. Staff recommends that the Planning Commission approve Development Review 98-15(1), Variance No. 99-1 and Addendum to Negative Declaration No. 98-5, Findings of Fact, and conditions of approval as listed within the Resolution. She pointed out that Condition 5. (f) on Page 7 of the resolution is changed to read as follows: "To maintain the structural integrity of the proposed crib retaining wall, the soils engineer of record shall certify all necessary inspection work for such walls. The proposed crib retaining wall shall be constructed in accordance with the approved specifications of the soils engineer of record and the soils engineer of record shall be responsible during each and all phases of construction." Randy Ten Hove, Opus West Corporation, responded to VC/Nelson that the applicant is requesting to provide for 65 additional parking spaces. The rule of thumb for parking is about 300 square foot per stall which equates to slightly less than 19,000 square feet (less than 1/2 acre) of grading for the footprint of the pad. Jeff Hill, Opus West Corporation, explained the reason for requesting the variance was predicated on a request from Allstate Insurance to be able to provide them the additional 65 parking spaces. Since the lease agreement was reached after the initial approval by the Planning Commission for construction of the building, the applicant found it necessary to request the variance to, fulfill the terms of the agreement. In response to C/Ruzicka, Mr. Hill explained the type of crib wall the applicant proposes to install. He explained that it is a more expensive wall system that is anticipated to better preserve the integrity of the landscaping of the slopes. Chair/Tye opened the public hearing. There being no one who wished to speak on this item, Chair/Tye closed the Public Hearing. VC/Nelson stated he is not a fan of eucalyptus trees which he believes to be invasive. He suggested that if the plantings of replacement trees are to occur on the back perimeter of the parking lot adjacent to the open space area, that they be of a native species. If not, and the APRIL 13, 1999 PAGE 3 site is not over -landscaped now, install something less invasive in the parking lots and around the buildings. AssocP/Lungu responded to Chair/Tye that staff recommends the following for Condition 5. (d): "The applicant shall replace the 10 existing eucalyptus trees at a 2:1 ratio with native tree species, size and location to be determined by the Planning Division. VC/Nelson stated that if the replacement trees are located on the perimeter it may be appropriate to require that the trees be native trees such as horticulturally grown sycamores or California Walnut trees. Following discussion, C/Ruzicka moved, C/McManus seconded, to approve Development Review 98-15(1), Variance No. 99-1 and Addendum to Negative Declaration No. 98-5, Findings of Fact, and conditions of approval as listed within the Resolution including the changes recommended by staff and VC/Nelson for Conditions 5. (d) and 5. (f). Motion approved by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Kuo, McManus, Ruzicka, VC/Nelson, Chair/Tye None None 2. Development Review No. 99-03 and Variance No. 99-03 (pursuant to Code Sections 22.48,22.54 and 22.68) is a request to construct a 3,917 square foot two-story addition and exterior remodel with carport and decks to an existing 3,108 square foot, one story, single family residence with three car garage. Variance is requested due to the encroachment into the front setback. PROPERTY ADDRESS PROPERTY OWNER/ APPLICANT: 2194 Indian Creek Road (Tract No. 23483, Lot 61) Diamond Bar, CA 91765 Robert Cnanato 2194 Indian Creek Road Diamond Bar, CA 91765 DSA/Smith presented staffs report. Staff recommends that the Planning Commission approve Development Review No. 99-03 and Variance No. 99-03, Findings of Fact and conditions of approval, as listed within the Resolution. The applicant's architect, spoke on behalf of the applicant. He stated that many people in "The Country Estates" are expanding, remodeling, etc. and he expects that there will be many variance requests. APRIL 13, 1999 PAGE 4 Chair/Tye opened the Public Hearing. There being no one who wished to speak on this item, Chair/Tye closed the Public Hearing. C/Ruzicka moved, VC/Nelson seconded, to approve Development Review No. 99-03 and Variance No. 99-03, Findings of Fact and conditions of approval, as listed within the Resolution. Motion approved by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: PLANNING COMMISSION COMMENTS: Kuo, McManus, Ruzicka, VC/Nelson, Chair/Tye None None C/McManus thanked DCM/DeStefano for chauffeuring the Commissioners in Monterey during the Planners Institute. C/Ruzicka stated that he enjoyed the Planners Institute and thought it was an excellently planned out and executed meeting. C/Kuo said he enjoyed the trip to Monterey and his attendance at the seminar. The Institute helped him a great deal in his review of projects in order to render appropriate decisions. He thanked staff and his colleagues on the Commission for providing him with a history of Diamond Bar. VC/Nelson reminded the Commissioners that April is Child Abuse Prevention month. Chair/Tye echoed the accolades for DCM/DeStefano on his ability to get the Commissioners to the airport on time in spite of Avis' effort to deter him. He hopes to see all of the Commissioners and staff members at Sunday's City Birthday Party celebration. INFORMATIONAL ITEMS: DCM/DeStefano stated that the following items are scheduled for the April 27, 1999, Planning Commission meeting: 1) Car wash and service facility and new car display facility expansion for the Honda dealership north of the SR60 and a Chevron/McDonalds project at the intersection of Golden Springs Road and Brea Canyon Road at the existing Chevron Burger facility. DCM/DeStefano stated that at its April 6, 1999, meeting, the City Council continued to April 20, 1999, the Sasak/Patel extension of time application request at the request of the applicant. DCM/DeStefano stated he enjoyed attending the Monterey Conference with the Planning Commissioners. Staff will provide Commissioners with copies of conference meeting tapes at their request. APRIL 13, 1999 PAGE 5 C/McManus requested a tape of the downtown revitalization session. SCHEDULE OF FUTURE EVENTS: As agendized with the following addition: Lanterman Task Force Meeting: Monday, April 19, 1999 - 6:30 p.m. Dean Holmes Swim Club ADJOURNMENT: C/Ruzicka moved, C/McManus seconded, to adjourn the meeting. There being no further business to come before the Planning Commission, Chair/Tye adjourned the meeting at 8:20 p.m. Respectfully Submitted, --� wu-�e Jam Stefano Secretary to the Planning Commission Attest: Steve Tye Chairman MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APREL 27,1999 CALL TO ORDER: Chairman Tye called the meeting to order at 7:07 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond. Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Nelson. ROLL CALL: Present: Chairman Steve Tye, Vice Chairman Steve Nelson, and Commissioners George Kuo, Joe McManus, and Joe Ruzicka. Also Present: James DeStefano, Deputy City. Manager, Linda Smith, Development Services Assistant, Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As presented. CONSENT CALENDAR: 1. Minutes of April 13, 1999. C/Ruzicka moved, C/Kuo seconded, to approve the minutes of April 13, 1999, as presented. Motion carried 5-0. OLD BUSINESS: None NEW BUSINESS: None PUBLIC HEARING: 1. Conditional Use Permit No. 98-7, Development Review No. 98-12 and Variance No. 99-2 (pursuant to Code Section Chapters 22.58, 22.48 and 22.54) is a request to construct an automated car wash. The car wash will consist of the following: A wash tunnel; retail sales boutique, approximately 2,089 square feet - three -bay lube center, 1,140 square feet; detail center with office, approximately 1,467 square feet; six -bay auto service center, approximately 4,150 square feet; fuel dispensers; vacuum queuing and drying areas; two platforms to display new car sales, and retaining wall with a maximum height of 18 feet. The Variance is requested due to the retaining wall's height in excess of six feet. APRIL 27, 1999 PAGE 2 PROPERTY ADDRESS: , 515 S. Grand Avenue Diamond Bar, CA 91765 PROPERTY OWNER/ Mathew Tachdjian APPLICANT: Col -Am Properties, LLC P.O. Box 4655 Diamond Bar, CA 91765 DCM/DeStefano presented staffs report. Staff recommends that the Planning Commission open the Public Hearing, receive public testimony and continue the project's Public Hearing. In response to C/Ruzicka, DCM/DeStefano stated that the applicant failed to perform in a timely fashion on the 1990 project approval. This application is a different configuration which requires a new review by the Planning Commission. He clarified the location and function of the proposed 18 foot wall adjacent to Grand Avenue. VC/Nelson asked the height of the current Honda Dealership facility including the height of the inflatable. To what extent is the Burger King over parked. DCM/DeStefano indicated that the existing Honda Dealership is approximately 25 feet at its rooflint peak. The inflatable on top of the facility is about 25-30 feet. The 35 foot antenna would be Lowe than the dealership and inflatable. Burger King is over parked by about 10 or 11 spaces. A traffic study is required to determine the peak hours of the proposed facilities. He stated that in staff s opinion, car wash facilities tend to have peak hours in the late afternoon/early evening on the weekends. The Burger King facility peak is most likely at lunch time Monday through Friday, although it enjoys a significant dinner business. The Honda dealership is generally an evening and weekend activity and most likely peaks on the weekend. Service is generally a weekday activity with intensity peaking in the early morning and evening hours. C/McManus asked for verification that the easterly slope along Grand Avenue will be retained with the addition of a retaining wall. DCM/DeStefano responded that there is about a 30 foot wide flat area that would be created immediately adjacent to Grand Avenue which is proposed to be the area where new or used vehicles will be displayed. Immediately adjacent to the flat area is the 18 high foot retaining wall which will support the earth and the flat pad area. The flat pad will be at grade level with Grand Avenue. Chair/Tye opened the Public Hearing. Bill Schubert, agent for the applicant, introduced Mathew Tachdjian and Thom Pruitt, Project Coordinator. Richard Stupin, architect is not present at this time. He stated that the applicant hoped to resolve this matter this evening. Mr. Tachdjian is being pressured by Honda to make a decisior on either the remodel and display area or to perhaps move the location. Honda is very interested tc see the dealership turn into an auto mall. For a number of reasons, Mr. Tachdjian would like to keep the Honda store in its present location. He stated that there are several objectives for the design of APRIL 27, 1999 PAGE 3 the projects such as visibility for the Honda store. He continued explaining the proposed project and its iterations based on discussions with staff and Burger King's proposed architectural changes. He said he feels that parking compliance can be accommodated. He stated the applicant concurs with staff with respect to the lighting and landscaping. He explained that with respect to noise consideration, the blowers will be placed about 25 feet back from the opening. In addition, the wall acts as a baffle and tends to mule the noise. Therefore, the applicant feels that the noise level requirements can be met. DCM/DeStefano responded to C/Ruzicka that with refinement to the site plan, staff believes that the site can accommodate the proposed uses since a variety of activities will generally be incorporated into a single trip. A lot line adjustment is not an issue and can easily be accomplished at the administrative level. It is anticipated that the peak hours for these uses are not the same as the peak uses that are generating traffic at the adjacent intersections. Therefore, staff is not anticipating any significant changes. However, this will be more appropriately assessed through the traffic study and proposed mitigation measures. Mr. Schubert indicated to C/McManus that the matter of a pedestrian walkway between the dealership and the ramp was discussed with staff and the applicant is willing to incorporate a pedestrian walkway as a condition of approval. He said he believes the design differences between the three facilities can be compatible and that this issue can be resolved with staff. With respect to the City of Industry's concern regarding disposal of effluent from the site, the architect noted that the project could comply with what was suggested and work with staff to resolve the issue. There is a lateral coming into the site from Old Brea Canyon Road. The only issue the matter of the fee. C/Kuo asked Mr. Schubert to comment on Warren Siecke's letter received by the City on December 28, 1998. Mr. Schubert responded that comments 1. through 9. of the letter were discussed during a meeting with staff. DCM/DeStefano pointed out that all items of concern included in the letter were discussed. Some issues were agreed upon and some issues remain outstanding based upon the comments contained within staff s report under the traffic discussion. Mr. Schubert stated he believes any unresolved issues can be worked out with staff and made as conditions of approval. Lance Templeton, 21306 Hi Pass Drive, stated he owns and operates the recently opened Diamond Bar Hand Car Wash and he is concerned about the approval of another full service car wash that will be opened to the residents of Diamond Bar. He lives in the south end of Diamond Bar and the Country Dills Towne Center has lost its major anchor. In addition, there is talk that Regal Cinema may be leaving and that Triple A is not happy with the foot traffic they are getting in their facility. He is very concerned that the new car wash creates draw from people throughout Diamond Bar. With the opening of the new car wash following so closely on the footsteps of the opening of his car wash, he is very concerned about maintaining the viability of the shopping center. If the applicant's APRIL 27, 1999 PAGE 4 intention is to expand the dealership he supports that intention. However, that does not appear to be the full extent of the project. He asked the Planning Commission to consider the effects of that addition on the south end of Diamond Bar and the Country Hills Towne Center. Charlie Cobb, 21321 Cold Spring Lane, stated he is the co-owner of Burger King restaurant at, the project site. He said he is very supportive of the proposed project. In fact, he believes his original ground lease contains verbiage which required a car wash at that location in order for him to proceed with the lease. He was very disappointed when the original project did not materialize. He is concerned about a possible reciprocal agreement between Burger King and the car wash. Even though Burger King may be technically over parked, there are frequent occasions when the parking lot is totally full. His observation of a car wash is that they take their car in to be washed and then leave and would most likely not have a need for additional parking. However, his concern is that employees or people who drop their vehicles off for detailing would be parked in Burger King's designated spots and thereby take up parking spaces for a good portion of the day. Responding to C/Kuo, DCM/DeStefano stated that if the applicant does not wish to go through the process of requesting a variance, the maximum height for the retaining wall would be approximately eight feet (81 - six feet plus an allowed adjustment by the administrative staff that brings the maximum height to about eight feet. Chair/Tye asked what type of operation the car wash is proposed to be. Matthew Tachdjian responded that the facility is a full hand car wash. VC/Nelson asked if the reference to automated car wash in staffs report should be corrected to reflect hand car wash. DCM/DeStefano .indicated that staffs report refers to the description within the Zoning Code. Automated car wash is consistent with hand car wash activities. Matthew Tachdjian explained to C/Ruzicka that he is under a lot of pressure from Honda to proceed with the project or to relocate. He has been involved with the project for nearly a year. He believes it is essential for all parties involved to come to some sort of conclusion and move forward one way or the other. He said he will make a decision within the next 30 days based upon what he will be forced to do with Honda. He said he would rather remain at his current location but he must protect his franchise. VC/Tye said he believes there are a number of items that need to be resolved with respect to this project. He indicated he is concerned that this project be as architecturally pleasing as possible with three distinct buildings. CMuzicka moved, C/McManus seconded, to continue the Public Hearing to May 11, 1999. Motior. carried 5-0 by Roll Call vote. APRIL 27, 1999 PAGE 5 2. Conditional Use Permit No. 99-1; Development Review No. 99-1, Comprehensive Sign Program 99-1 and Variance 99-4 (pursuant to Code Section 22.58, 22.48, 22.36 and 22.52) is a request to construct a 4,794 square foot combined commercial fast food restaurant with a gas service station. The proposed combined commercial development will include an indoor restaurant, drive-thru, convenience food store, and six multi -dispensers under service station canopy. Furthermore, the applicant is requesting a Comprehensive Sign Program which includes wall signs, two monume- t signs, directional signs and a pole sign. The variance is requested for the proposed 62 foot 10 inch high pole sign. PROPERTY ADDRESS: PROPERTY OWNER: 21095 Golden Springs Drive Diamond Bar, CA 91765 Chevron Products Co., Inc. 1300 South Beach Boulevard La Habra, CA 90632 APPLICANT: McDonald's Corporation 11682 El Camino Real, Suite 400 San Diego, CA 92130 Burger King Corporation 1777 Old Cutler Road Miami, FL 33157 DSA/Joe presented staffs report. She noted the following correction to the report: The floor area ratio is 0.1. Staff recommends that the Planning Commission approve Development Review No. 99-1, Conditional Use Permit No. 99-1, Comprehensive Sign Program No. 99-1, Variance No. 994 and Negative Declaration No. 994, Findings of Fact and conditions of approval as listed within the Resolution. Roger Green, Project Manager, introduced members of the project team. He stated that this matter has been under consideration for more than three years. He explained why the project has the potential to be a highly successful site for both corporations. He indicated the following concerns with respect to the proposed conditions: Condition 5.(e), page 9 of the Resolution that requires that the applicant convert seven compact parking spaces to seven standard parking spaces - He stated he believes it will be difficult to get seven standard parking spaces in the same area. He indicated the applicant will maximize the parking to the greatest extent possible and still meet the City's parking requirement. He pointed out where the seven compact spaces are currently located. In order to comply with the condition, it may be necessary to eliminate the landscape island. Responding to C/Ruzicka and Chair/Tye, DCM/DeStefano stated that staff has reviewed this matter and believes that 7 full size parking spaces can be accommodated. However, Mr. Green is correct in stating that seven full size spaces would require the elimination of the small island of landscaping and there may also be an issue regarding the backup distance of those spaces impeding the access space to the pump island under the Chevron canopy. In discussing these matters with Mr. Green today, staff agreed to work together to resolve this issue based upon the direction of the Planning Commission. Staff would prefer to relocate the landscaping rather than lose a parking space. C/McManus asked if it is feasible to place the parking spaces at an angle in order to insure the retention of 7 parking spaces with incorporation of a small portion of landscaping at the easterly end of the lot. APRIL 27, 1999 PAGE 6 DCM/DeStefano stated that angled parking is a very good idea. In fact, one of the earlier design schemes had the parking angled. Chair/Tye stated that Mr. Green's request for flexibility is shared by the Commission and staff. DCM/DeStefano responded to C/Kuo that it is staffs preference to make all of the parking spaces standard size which is consistent with the City's new Development Code. Even with the loss of one parking space, there are more parking spaces provided that what is required by the Code. Mr. Green asked for consideration of "fair share" contribution for traffic improvements. He said the applicants understand that they need to pay their fair share costs toward roadway improvements along Brea Canyon Road and Golden Springs Drive. The Traffic Study prepared by RKJK and Assoc. identified approximately $7,500 for a "fair share" contribution. The condition as written, leaves this matter open-ended for further discussion. He asked for a set amount of $7,500 set forth within the Conditions of Approval. DCM/DeStefano stated, in response to C/Ruzicka, that he and Mr. Green discussed this matter late this afternoon. Staff has no quarrel with eliminating the open-ended portion of the condition. However, the City's Department of Public Works has a conflict with the methodology used by the traffic engineer. Based upon the Deputy Director of Public Works' analysis, the fair share contribution should be more in the range of $15,000 to no more than $25,000 subject to further discussion and refinement. Mr. Green stated that there are approximately 15 Eucalyptus trees on site. He explained why the project proposes to remove these trees; to accommodate the drive-through lane, safety and maintenance issues, and that they are not an historically protected tree within the City. The applicant proposes 6 Bailey Acacia 24 inch box trees as replacement trees along four locations and in front of the building which will grow to about 15 to 18 feet in height at maturity and will soften the look of the building from a distance. Condition (s) on page 9 requires replacement of trees at a 3: 1 ratio. He requested that the Commission allow the applicant to remove the Eucalyptus trees and require that they be replaced at a 1:1 ratio instead of a 3:1 ratio. Mr. Green asked that the Planning Commission remove Condition (dd) on page 11 of the Resolution. He asked instead, that the applicant be allowed to prepare a conceptual striping plan in order to verify that there is an adequate right-of-way to accommodate future roadway improvements for Golden Springs. The applicant will also provide an irrevocable offer to dedicate if there is additional dedication necessary. At the request of C/Ruzicka, DCM/DeStefano stated that the applicant's traffic engineer has considered current conditions, the proposed project, and anticipated growth in the immediate area and concluded that the intersection of Brea Canyon Road and Golden Springs Drive, which is not inconsistent with the Citys view of the area. The City's General Plan calls out the size and nature of these arterials and major highways. Staff does not believe that there is sufficient right-of-way to provide for six lanes in this immediate area. Therefore, staff has prepared a recommendation within the conditions which states that an irrevocable offer be provided by this applicant for 15 feet on both Brea Canyon Road and Golden Springs Drive, which i- necessary for the City to physically improve the intersection at some point in the future to accommodate the anticipated growth in lieu of requiring completion of the physical improvement at this time. Staff is willing to work with the applicant as the Commission directs. APRIL 27, 1999 PAGE 7 Mr. Green thanked staff for their cooperation during this process. He stated that he is anxious to move forward with the process as quickly as possible and asked for the Commission's approval and consideration of the applicant's requested modification to the conditions of approval contained within the resolution. C/Ruzicka asked what the applicant has in mind for the design of the sign pole. DCM/DeStefano indicated to C/Ruzicka that of the various telecommunications companies contacted by staff, none expressed a desire to locate on the proposed sign pole. George Adams, Superior Electrical Advertising, Long Beach, presented a conceptual design of the freeway sign. He indicated that his design team will produce a design for the City of Diamond Bar portion of the sign. Chair/Tye asked how the applicant could accomplish the drive-through lane and the pass through without disturbing the Eucalyptus trees that are present at the site. Mr. Green explained that as a part of these projects, the applicant wants to avoid "dead end" parking. Therefore, the project provides for a pass through lane adjacent to the drive-through lane to provide an exit to Golden Springs Lane. Retention of the trees would result in the loss of the pass through lane which he believes would. not be a good idea from a circulation and design standpoint. There are a few existing Eucalyptus trees that may potentially be saved. John Hourian, Landscape Architect for the project, stated his goal is to add more color to the landscape which he believes is lacking at the present time. Approximately eight of the Eucalyptus trees are located within the area of the proposed drive aisle. If those trees were retained, the project would end up with a much smaller drive aisle which would create internal traffic congestion at peak hours with cars having to exit the ingress rather than following out the drive-through. He said he believes that three to four Eucalyptus trees can be saved. He further stated he believes that because of the expanded entrance and exit drives, it would overburden the project to do a replacement of 3:1 ratio for the trees. He is concerned that there would be a stacking of trees that would affect line of sight and other safety issues as well as, the narrowness of the planting area along the SR 60 side. Vehicles would overhang into the planting area and potentially impact the location of the trees. Mr. Hourian responded to VC/Nelson that the current Eucalyptus trees are approximately 35 feet high. Generally, if maintained properly, Eucalyptus trees can be considered a skyline tree from a distance and in general can be meaningful to break up an urban/suburban area The proposed replacement trees provide for a more colorful foilage and a more beneficial on -grade screening for Golden Springs Drive. He said he believes there is compatibility between retention of a small number of Eucalyptus trees and the proposed replacement trees. VC/Nelson said he concurs with the applicant regarding the 3:1 replacement issue. He asked if in lieu of requiring a 3:1 replacement ratio the applicant would be willing to assist the City in paying for replacement trees for City street medians. DCM/DeStefano responded that such a condition is feasible either in the form of cash or replacement trees. APRIL 27, 1999 PAGE 8 Mr. Green said he would prefer to provide additional Bailey Acacia on site rather than provide off-site mitigation. Mark Bookspan, RHL Design Group, stated that Chevron and McDonald's have indicated that they would consider a 3:1 at a 15 gallon tree site for off-site mitigation purposes. Chair/Tye asked if the project could be moved 10 feet easterly to provide for retention of the trees. Mr. Green explained how shifting the building site would have significant adverse impacts to the layout of the site. First, the tanker trucks will enter off Brea Canyon Road for fuel delivery, and in order to accommodate the trucks, they will need room to deliver their fuel off the right side of their truck. This determines the location of the canopy and gas pumps which are located away from the fuel tanks. Second, there is also specific design criteria in which Chevron requires the pumps be visible from the pay booths for security reasons. Thirds, Chevron wants to maintain approximately 80 feet from the furthest pump to the pay booth to allow less distance for the customers to walk. The drive aisle widths and parking spaces are City standards. Mr. Bookspan explained that the applicant is willing to delete the two tower McDonald's wall signs which eliminates 28 square feet reducing the overall size to 200 square feet. The address numbers will be placed on the monument signs as required by Code. There is a concern about lowering the menu board to a Neigh of six feet. The board is placed at a six foot nine inch height for a very practical reason. If the sign wert lowered by nine inches, the copy on the bottom of the menu would be at a height of nine inches from the ground which creates a problem with the sprinklers and high profile vehicles. He stated it is feasible to lower the board to no less than six feet six inches. The flag pole is already in a 15 foot hole and the applicant would prefer to keep the height at 50 feet to provide for freeway visibility. Chair/Tye opened the Public Hearing. There being no one who wished to speak on this item, Chair/Tye closed the Public Hearing. Following discussion, VC/Nelson moved, C/Ruzicka seconded, to continue this matter to May 11, 1999, in order to the staff and the applicant an opportunity to resolve the outstanding issues. Motion carried 5-0 by Roll Call vote. PLANNING COMMISSION COMMENTS: None INFORMATIONAL ITEMS: DCM/DeStefano stated that at its April 20, 1999, meeting, the City Council again continued the Patel matter to May 4, 1999. Also, at its April 20 meeting, the City Council adopted their 1999-2000 Fiscal Year Goals and Objectives. The list will be provided to the Planning Commission for informational purposes to assist thE Commission in the development of its Goals and Objectives for 1999-2000. On May 25, 1999, the Planning Commission will receive the proposed Capital Improvement Program and Budget for Fiscal Year 1999-2000 for a finding of conformity with the City's General Plan. As a result of a recent settlement agreement,, a revised Dolezal project will be brought back to the Commission for its consideration in May. The Opus and Allstate projects are APRIL 27, 1999 PAGE 9 moving forward. Opus intends to deliver.both Lots 22 and 23 to Allstate by December 1, 1999. The Travelers project is slated to be delivered by January 1, 2000. Responding to Chair/Tye, DCM/DeStefano stated that the applicants for Hollywood Video and Starbuck's projects at the comer of Grand Avenue and Diamond Bar Boulevard have begun demolition. The applicants need to have the product delivered by September. 1999. However, they are hoping to deliver the project by July 1999 for a November 1999 opening. SCHEDULE OF FUTURE EVENTS: As Scheduled. ADJOURNMENT: C/Ruzicka moved, C/McManus seconded, to adjourn the meeting. There being no further business to come before the Planning Commission, Chair/Tye adjourned the meeting at 10:15 p.m. Respectfully Submitted, �i))' James DeStefano Secretary to the Planning Commission Attest: Steve Tye Chairman CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION APRIL 8, 1999 CALL TO ORDER: Chair Morris called the meeting to order at 7:05 p.m. at the South Coast Air Quality Management District Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chair Morris. ROLL CALL: Commissioners: Chair/Morris, Vice Chair Virginkar, and Commissioner Lin. Absent: Commissioners Istik and Leonard -Colby were excused from the meeting. Also Present were: David Liu, Deputy Director of Public Works; Rose Manela, Assistant Engineer; Sonya Joe, Development Services Assistant; Sharon Gomez, Administrative Secretary and Deputy John Rodriguez, Walnut Valley Sheriffs Station. I. APPROVAL OF MINUTES: A. Minutes of March 11, 1999. VC/Virginkar moved, C/Lin seconded, to approve the minutes of the regular meeting of March 11, 1999 of the Traffic and Transportation Commission. Motion approved 3-0 with C/Istik and C/Leonard-Colby being absent. H. COMMISSION COMMENTS: Chair/Morris stated he attended the April 6, 1999 City Council Traffic Impact Solutions Study Session. He was pleased with the tone of the discussion. He agreed with Council's proposed solutions that have been echoed by the Traffic and Transportation Commission. III. PUBLIC COMMENTS: None Offered. IV. CONSENT CALENDAR: None V. OLD BUSINESS: APRIL 8, 1999 PAGE 2 III. PUBLIC COMMENTS: None Offered. IV. CONSENT CALENDAR: None V. OLD BUSINESS: A. Investigation of Longview Drive. AE/Manela presented stall's report. Staff recommends that the Traffic and Transportation Commission review and discuss with staff any traffic concerns along Longview Drive. VC/Virginkar said he originally recommended a stop sign at the intersection of Tallyrand Drive because of the grade coming down from Leyland Drive. Either way, from Brookwood Drive going up toward Leyland Drive it is like a clear field for vehicles to increase their speed the entire distance to Leyland Drive. He said he is more concerned about vehicles on the downgrade because of the speed of vehicles and he feels if the street is broken up by a stop sign at the halfway point, it will improve the vehicle speed. Chair/Morris said he would prefer to see a stop sign located at Nan Court because of its location. DDPW/Liu indicated to Chair/Morris that residents were not notified about this meeting. However, Longview Drive and Summitridge Drive residents were previously invited to give their input to this Commission. If the Commission determines that it is prudent to install a multi -way stop sign, staff will notify the residents and bring the matter back for discussion at the next meeting. Chair/Morris suggested residents from Eastgate Drive through Thunder Trail be invited to the meeting to determine what location they may wish to consider the installation of a multi -way stop sign. DDPW/Liu asked the Commission to state its intention for staff to investigate the feasibility of a multi -way stop sign at Nan Court and Longview Drive and notify the Longview residents between Eastgate Drive to the north to Thunder Trail on the south. The interior streets off of Nan Court will be notified as well. VC/Virginkar moved, C/Lin seconded, to direct staff to investigate the feasibility of a multi -way stop sign at Nan Court and Longview Drive, and inform the residents along Longview Drive between Eastgate Drive and Hedgewood Court that this matter will appear on the Commission's May 13, 1999 agenda for discussion. APRIL 8, 1999 PAGE 3 VI. NEW BUSINESS: A. Installation of multi -way stop signs at the intersection of Palomino Drive and Ballena Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission discuss this matter and make a recommendation regarding the matter of installing multi -way stop signs at the intersection of Palomino Drive and Ballena Drive. Should the Commission determine that multi -way stop signs are appropriate, it is recommended that this recommendation be forwarded to the City Council for final approval. Following discussion, C/Lin moved, VC/Virginkar seconded, to recommend that the City Council approve installation of multi -way stop signs at the intersection of Palomino Drive and Ballena Drive. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS Lin, VC/Virginkar, Chair/Morris None Istik, Leonard -Colby Chair/Morris asked staff to include the concerns previously expressed by the Commission and residents along with the changes that have occurred in the area in its report to Council. B. The Traffic and Transportation Commission's Meeting Time. VC/Virginkar moved, C/Lin seconded, to continue this matter to the May 13, 1999 Traffic and Transportation Commission meeting. Motion carried 3-0 with C/Istik and C/Leonard-Colby being absent. VII. STATUS OF PREVIOUS ACTION ITEMS: DDPW/Liu reported that on March 16, 1999, the City Council approved the Commission's recommendation to reinstall the crosswalk at the Walnut Elementary School and approved the establishment of a school passenger loading zone in front of the school. On April 6, 1999, the City Council approved the red curbs on Pathfinder Road at Presado Drive and the "No Right Turn on Red 7:30 a.m. to 8:00 a.m. and 2:15 p.m. to 2:45 p.m. on school days for the intersection of Golden Springs Drive at Diamond Bar Boulevard. APRIL 8, 1999 PAGE 4 DDPW/Liu reported that on April 6, 1999 the City Council discussed possible traffic solutions for Grand Avenue and Diamond Bar Boulevard. Staff presented information pertaining to the origins and destinations study along with information regarding turning movement counts for the commercial driveways along Grand Avenue and Diamond Bar Boulevard at all four corners of the intersection. The Council is very concerned with the resident's quality of life. Staff and the consultants will provide a menu of alternatives with cost estimates to the City Council in May for their consideration. VIII. ITEMS FROM COMMISSIONERS: VC/Virginkar asked that staff include the minutes of the study session and handouts in the Commission's May packet. He asked to be notified regarding the date and time of the City Council's study session during which the traffic impact solutions will be discussed. C/Lin stated he has noticed that the traffic has drastically improved on Grand Avenue and Diamond Bar Boulevard and asked if there are current counts available. DDPW/Liu responded that the last traffic counts were conducted in February prior to the installation of the traffic signals at Montefino Avenue and Quail Summit Drive. An after study will be conducted in order to complete the project. The conditions at those intersections have been greatly improved, especially with respect to the side streets. However, coordination timing for adjacent signals has not yet been completed. Staff is working with Los Angeles County to synchronize all signals along Diamond Bar Boulevard. Chair/Morris pointed out that the point was made during the City Council Study Session that the traffic along Diamond Bar Boulevard has lessened since the opening of the carpool lanes along the SR 60. The consultants pointed out that with an extra lane on Grand Avenue to increase the traffic volume, the benefit to Diamond Bar residents would be virtually nil and that the benefit would be to the cut -through traffic. Each time there is a sig alert Diamond Bar would likely be used for a shortcut. The City's goal is most likely to keep people on the freeway and off the City's streets in conjunction with the "quality of life" issue. IX. ITEMS FROM STAFF: A. Monthly Traffic Enforcement Update: Deputy Rodriquez presented the monthly traffic enforcement update for January, February and March, 1999. He explained that while traffic collisions have decreased, parking citations have increased 120%, 30% in total cites and 400% in DUI arrests. He said he believes the increase in parking citations is a result of enforcement around the City's schools. APRIL 8, 1999 PAGE 5 Deputy Rodriquez said he received a call from a First Mortgage Corporation employee who asked about the two hour parking limitation because a number of employee vehicles have recently been cited. X. INFORMATIONAL ITEMS: DDPW/Liu stated that the First Mortgage Corporation matter and the Commission's recommendations have not yet been forwarded to the City Council because staff is waiting for the final response from the Los Angeles County. Staff has been told that the County will contact First Mortgage Corporation to establish an agreement with First Mortgage Corporation to provide for the signage on County property (about 1,000 feet along Diamond Canyon) and Diamond Bar will implement a parking permit program within the County area for the First Mortgage Corporation employees. Chair/Morris said he believes that allowing commercial businesses to obtain parking permits to park on City streets is a dangerous precedent. He suggested a four hour limit to eliminate the outside carpool parking potential. A. Future Agenda Items. In addition to the items contained in the packet, the matter of the Longview Drive multi -way stop sign and future Commission meeting times will be agendized for the May 13, 1999 meeting. B. Verbal Presentation: Status of seepage areas by DDPW/Liu. C. Verbal Presentation: Irrigation schedule of Diamond Bar Boulevard medians at Brea Canyon Cut - Off off ramp by AE/Manela. C/Lin said he is concerned that during the morning time of 6:30 to 7:00 a.m. the traffic is very heavy in that area. Chair/Morris recommended that the Commission hold a joint session with the Parks & Recreation Commission or invite CSD/Rose to discuss the City's parkways. The Traffic & Transportation Commissioners are frequently asked about the parkways and park systems and streetscapes. DDPW/Liu indicated he will speak with CSD/Rose regarding this matter and ask him to attend the May 13, 1999 Commission meeting. APRIL 8, 1999 PAGE 6 DDPW/Liu stated that today staff began the installation of diagonal parking spaces along the section of Brea Canyon Road immediately south of Diamond Bar High School driveway to Fallowfield Drive. Brea Canyon Road will be maintained as a two lane roadway. Approximately 150 diagonal parking spaces will be created with a 12 foot wide backup manuever area adjacent to the through lane. XI. SCHEDULE OF FUTURE CITY MEETINGS: As agendized. ADJOURNMENT: VC/Virginkar moved, C/Lin seconded, to adjourn the meeting. There being no further business to come before the Traffic and Transportation Commission Chair/Morris adjourned the meeting at 8:06 p.m. Respectfully, -/s/ Tanid r Ti„ David G. Liu Secretary Attest: /a / Rnl and ;rri s Roland Morris Chair CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Herrera FROM: Linda G. Magnusor' l�, Finance Director SUBJECT: Voucher Register, June 1, 1999 DATE: May 24, 1999 Attached is the Voucher Register dated June 1, 1999. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated June 01 1999 have been reviewed, approved` payment. and recommended for ` hereby allowed from the following funds �' amounts Paym�nts are - FUND DESCRIPTION PREPAID VOUCHERS TOTAL 0O1 010 GENERAL FUND LIBRARY SERVICES 80`955^68 559.495.98 64O,451,66 011 COM ORGANIZATION SUPPORT 2 125^00 140^09 140.09 112 PROP A - TRANSIT FUND ` `vv ^00 2,125.00 115 INTEGRATED WASTE MGT FUND ^00 45,729^96 45,729~96 118 AIR 01 -TY IMPR FD (AB276�) ~00 4,792^50 4,792.50 126 CITIZENS OPT -PUBLIC SFTy ^00 153'38 153.38 138 LLAD #38 FUND ^00 21,438.57 21,438.57 139 LLAD #39 FUND ~00 8,644.78 8,644,78 141 LLAD #41 FUND ^80 4,193.06 4,193.06 250 CAPITAL IMPROV/pROJ FUND ^00 5,345^56 5,345.56 .00 79,999.92 79,999.92 REPORT FOR A�.L FUNDS APPROVED BY: Linda 0. Mijus 83,080.68 729_933.80 813,014.48 '# "� r Mayor Pro Tem Carol Henrera Councilmember RUN DATE: 05/27/1999 11:26:38 FUND/SECT-ACCT-PROJECT-ACCT 4-;.04 Etd3"iNEER ING IP}'_'. 1'SGS;1i1-46415-14999-4641.`1 ACCURATE LANDSCAPE 0015311-45300-- 00153i"4` 00-- J`• 4_ j 00 15.325-45300-- 13f 15',-4550-::__ 1415541 -455,00 -- 1335529 -45500 -- 1385538 -42210 -- AJAX SIGN GRAPHICS INC 0014090-41200-- AMERICOMF' IMAGING SYSTEMS OD14.005`4� -,`,0___ LES AFi'4liL:i �a r t-"IER'' SH ESUN- nt;14441?-4120': -- CITY OF DIAMOND BAR VOUCHER REGISTER PAGE: 1 DUE THRU: 06/01/1999 PO # I`VOICE DESCRIPTION 8496 090119"-01 PAR?::?:ADA UPGRD-HERITAGE TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR: ,7 71p..5 Mn, MAIN -PAUL C' GROW ;CIA .- MAY A _e� MAINT :?ERa01J FARC:: jr_.1F ra'a(j, tli -. MAY 1 1111-F R ;:,ACJ ting MA, EA, PAR 77cUA-1 MAY MAINT-FANTERA R'ARK, ,7=0A 9°>>:;50C,6 MAY MAINT-MAPLE HILL Pk: ,;8OA 990500= MAY'MAINT-HERITAGE PARw:: 77-860A =905006 MAY MAINT-STARSHINE PARE; `Ay MA1�aT-5�t!!9:TrIDut PK 77S0A 9905i's0c MAY MAINT-DIST. 38 7780A 9905006 MAY MAINT-DIST.41 77� 0A 990500: MAY MAINT-SYCAMORE CANYON -- OR ?9015004L! MAY MAINT-DIST. 39 16116/19017A ADDL MAINT-S'1C CYN APRIL 16116/19017A ADD" MAINT-DIST.38 APRIL TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 1677 ENGRVD NMPLT-ACCOUNTANT TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 7886 188,80 TONER. CRTDGE - PRINTERS TOTAL F'iiEF' ,.i S TOTAL V 0 -1CHER'S TOTAL DUE VENDOR ' `14 RECREATION REFUND TOTAL PREPAIDS TDTAL VOUCrERS TOTAL DUE VENt"m PHONE CHARGES -LONG DIST: TOTAL PREPAIDS TOTAL VOUCHER:: 1l AL , DUE VENDOR T :.L'MI4; BA; TERIES-EOC. TOTAL PREFmATn .— _ TOTAL VOUCHERS PREPAID AMOUNT DATE CI" Elsie. 07C.',`- _ •iJ_. 86.1. 54 454 , SG i,1-1J.�v r- a' 69�' • = - 5"7.1 /345.4_ i,VVU.51 3,401-.00 2._000.00 6'90.8. 90.0;. 00 300.0.: 725.00 .00 20,472.00 20,47:.00 12.79 .00 12.79 12.79 384.56 .00 354.56 364.56 60.00 .00 60.0'; 60.00 17 :.20 .00 176.20 17 6. 20 CITY OF DIAMOND BAR W41 DATE: 05/27/1999 11:26'38 VOUCHER REGISTER PAGE: 2 DUE THRU: 06/0!11999 ���CT��-P;,0ECT-ACCT BREA PLUMBING INC CITY OF BREA 001���3100- CALB 0014095-42315— CALENIDARS �-HARI—S ABBOTT HASSGlL7iA--irE:- NC on�1 ��'45223'' 00-1.5510- 45510-4 oo�55�V'45506-' VV1555�-45223-' 1125553 45527 V015551-45223' VV155lO'455�6- 015510-45502-- 0�1�510-45522- 0015510-4550� �'JA-0DF-C-TIt�r CITY CYCLE CENTER PO# INVOICE DESCRIPTIONAMOUNT DATE CHECK T�7k INSPECTION SVCS-PANTERA TOTALRREPAIDEW .� TOTAL DUC H E R SE TOTAL DUE VEINDOR T�jl��9 ���TI���-A�lL� 433,196.42 TOTAL PREPAIDS ^00 TOTAL VOUCHERS 43,196.42 TOTAL DUE VENDOR 43,196.42 MEMBERSHIPDUB-M NELSON 70.00 TOTAL PKEPAlDS , TOTAL VOUCHERS 70.00 TOTAL DUE VENDOR �.OV CALENDAR REFILL -CMC 15.32 TOTAL PREPAlDS . TOTAL VOUCHERS l5.32 TOTAL DILE VENDOR 8118 Bt PROF.SVCS-GRADlNG PLAN CK 26111.61 ��.����D�( 51.00/nr1 ��- P��,SVCS-ROAD MAlNT 2,157,40 7�70 O49-428 PR0F.SVCS-MARKING�S[CIN INC 58O.8O 8206 196 PROF.SVC5'GRADING PLAN CK 795.43 778O O49446/47/48 APRL MAINT'BUS SHELTER 400.00; 8118 |94 PROF.SVCS-GRADlNG PLAN CK 114.75 7570 O49'444 PROF. SVCS-MARKIN6/S{SNlNG 3`800.57 7571 0*f'444 PRO�.SVCS ' ROAD MAINT. 21,625,65 �709 C49'444 PRUF.BVCS-ST.MAlNT. 427.2O 071OpROr.SVC5-MARKING/SIGNlNG 4.790,49 773G 049446/47/48 APKL �AINT'WEED CNTRL/PWY 4,525.0� 7788 049446/47/48 ApWATERING 951,84 7572 V4;'444 PROF.SYCS ST. MAINT. 59.2V TOTAL PRE9AI�� .V0 TOTAL V�U��RS 42.640.02 TOTAL DUE VENDOR 422, 640.02 753; 15�,:Z, MAlNT STFF U���5/10,17 �.14 T,0714LP7-1,—::FAlj't TOTe� VOUCHERS 38.94 '`` TOTAL DUE VENDOR 38.94 875V �� COPS ' VEHICLE 0,613.77 TDTAL PREPAIDS ^ 00 TOTAL VOUCHERS 18,613.77 PREPAID CITY OF DIAMOND BAR RUN DATE: 05/27/1999 11:26:38 VOUCHER REGISTER PAGE: 3 DUE THRU: 06/01/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO N INVOICE DESCRIPTION AMOUNT DATE CHECK RICHARD C COBARRUBIAS 001-23002-- 49698 REFUND SCRTY DEP.-SYC CYN 50.00 - - TOTAL PREPAIDS ,00 TOTAL VOUCHERS 50.00 TOTAL DUE VE,N'010R 50.00 COFFEESMITH COPS--ANv 0014090-42325-- 7665 ='2: COFFEE SVCS r'0 TOTAL PREPAIDS .00 TOTA''- VOUCHERS. 37.90 TOTAL DUE VENDOR 37,40 COUNCIL OF AFRICAN AMERICAN FARENTS 0015350-42235L:-- ANNIV CONCESNS STAFF 15.75 TOTAL PREFAIDS ,00 TOTAL VOUCHERS 15,75 TOTAL DUE VENDOR 15,75, r?r•- E�-I Sh. t E N, i 7ti,xn, BLiIG&SFTY SVCS-4/19-5/14 80,712.02. TOTAL PREPAIDS .00 TOTAL VOUCHERS 80,712.03. TOTAL D!iJE VEND-OF 04, � 2A, 7,,.` . a 0^ 0i',4.; 4 .,_4 4,:0 F'. U, .SVCS-CC 5104,RDA 5/4 31)!:.0?; -A." ! PROF.SVCS-y-C-A MIG 3/9,19,:, 140.00 77-:1 T? O j-C - .Sam._-TJT M;Pi: li�`;�'-�� J -. 14�,:�' TOTA_ V 1CH` r ' _ , ::: _ .W _ _ -45:r-- :00 JTAL DLA ','EPJ " : 9" -;? CORE. SPISRE—P—GOLF TRNMT 625. 00 35414 T(iTr.: r.n .,Y. .;nom RR EPA �c 6:.x.00 TOTS- VOUCHERc- TOTAL. I'UE VENDOR 625,00 DIAMOND PAR 11'; POVEMT neSnr TIO CONCSSNS STAFF-BOAY CEL EB 5.00 nt;1` ,;?_42115 -- ,,� _.__�4A 2617 AD-CONrERTS IN PAPE::: 440.00 TOTAL PREPII!^ ,r,')? TOTAL VOUCHERS 449,00 TOTAL DUE VENDOF 445.00 CITY OF DIAMOND BAR RUN DATE: 05/27/1999 11:26:3[ VOUCHER REGISTER PAGE: 4 DUE THRU: 06/01%1999 PREPAID FUNDISECT-ACCT-F'RO:IECT-ACCT PO- 4 INVCICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR INTERNATIONAL DELI 2 3}C_- 0014090-4 . CITY CNCMTG-5/i9� - JLf -4'35-- E726A Ff0n1 CIT" CNCIL MTC 5,4/9 001409'}-42r,2C. oc- TRE., HERMANCE MTG-5;'i. TOT'AL PRE?AIDS ,0G TOTAL 'VOUCHERS :_... _ r �.,, r, k1nC•9� _GO�idv= V FUEL _ ��h1I� T: LE rs } >1:1_1:-4_:.--- FUEL-GO�iM LAITY S'VCE TOTAL PREPAIDS •_ TGTA'� 'VOUCHERS 1.;1 TOTAL DUE VENDOF 312.31 DIAMONI: RANCH HIGH SCHDOL 0114010-4:355-- BANQUET SPNSR-GOLF TRNMT 1,500.00 06/01/1999 35415 TOTAL PREPAIDS 1,500.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,500.00 JOSEPH DUNti 00 4955J: REFUND SGRTY DEF-PETERSON 50.00 —MT AL PREPAiDS .00 TOTAL VOUCHERS C' 7,TTA' - t c G L iU' ._PC!O. �- .0.00 EXPRESS, FEDERAL EXPRESS, 0? 1409:_-42121 -- 7-iii=;-44117 EXPRE5E MAIL-GENERAL GOVT 30.50 7-60;-441 i7 EXPRESS MAIL-FPL 9::-049 25.75 TOTAL PREPHIDS •00 TOTAL VOUCHERS 106,25 TOTAL DUE VENDOR 1015.2; ANNETTE FINNERTY 0015310-42330-- REPLACE 0-39938 91.70 TOTAL PREPAIDS .011 TOTAL VOUCHERS 91.70 TOTAL DUE VENDOR 91.70 FLAM11" O HILTO�J 1409t-42.32 _ iCCON=. MA):24-27 795.10 06101i1999' 35 r16 TOTAL ?F;EPA IDS 795.00 TOTAL VCUGHERe T OTA; S_ DUB VEh.OMP -rr:c LJ4' v�J�Ll I_ v.v. C 0 U N01 MTG-4/2) Q.- 59 xo CRNE^.SfCOG 1111TO-4/2.:,'99 1$6.08 ;;, ^; -::-r :f'i -4::i _- : 47 i�=�i_-- .,a�l Coithjr,; i�iii;.--A*../cr.U:r`. - 1J.:i2 "REPA.. s .(30 --_ - 0 ,E..; tC ri Bbl.`=, 4 RUN BATE: 05/27/1999 U:26:38 FOIDUTHLL��[T�� 1125553'45535-- �125553-45533— HENRlETTA GAGE OLLIE GAY0RTj O015558-45509— �OA GlRL SCOUT TROOP207 �� CAL FDRNIA 4 00r4o95-421��' �m1��1'4�125— Vo153l1'42125— i1��98'42125-- VV1��1'4212 I 0 CITY OFDIAMOND BAR. VOUCHER REGISTER PAGEt 5 DUE THRU: 06/01/1999 PC # INVO 1C[ DESCRIPTION PREPAID AMOUNT DATE CHECK O739 9714 CITY'S MAY 5,709.6� - 873f 97|4 FOOTHILL TRANSIr PASS -MAY 1.268.58 TOTAL PRC_PAlDS T,'ITAl VO0�� .VO 6.Y78.18 TOTAL DUE VENDOR 6,?72".18 4REFUND E%CLIRnION 103.00 TOTAL PREPAlDS TOT AL VOUCHERS .00 103.0O TOTAILDUE VENDOR 10.0 0 REFUND TREE MAlNT REMOVAL 40,0 TOTAL PREPAlDS ` TOTAL VOUCHERS 4O.� TOTAL DUE VENDOR 40.00 9931OV1 ANNUAL DUES -FY 99/00 485.00 TOTAL PREPAlDS '00 TOTAL VOUCHERS 485.00 TOTAL DUE VENDOR 485.00 8722 ANN}V-CONCESSNS STAFF 93.25 TOTAL PR[PAIDS .00 TOTAL YOUCHERS TOTAL DUE VENDOR Y3.25 072� A2V638 SUPPLIES FOR HVAC'HERITGE 1OJ,39 TO7AL PREPAIDS ,00 TOTAL VOUCHERS \V3.3Y T�TAL DUE VEN0OR 103.39 irl PHI.�CS'Ll8RARYPROJE1T 140.09 FH.SVCS-GENERAL GOVT 17.O7 88O7772489 PH.S�CS-ECON �VLP 9O98619220 PH.SVCS-SYC CYN p pi 3 9 55.77 9O93Y�5680 PH.SVCS-HRTG COMm, CTR 38.40 PK.SVCS'CITY ON 'LINE 153.38 90986O8Y51 PH.SVCS-SYC CYN PARK 62.05 90Y3Y60194 PH.SVCS'SYC CYN PARK 39.57 TOTA� PREPAIDS .O0 TOT�L VOUCHERS 543.32 TOT�L DUE VEN['OR 5�3.32 7�88 PHONE EQ LEASE 513.47 TOTAL PREPAIDS .0V TOTOUCHERS 513.Ar7 TOTAL DLt Vc�JOR CITY OF OIAMDK' RAF RUN DATE: 05/27/1999 11:26:3` VOUCHER REGISTER DUE THRU: Ot,/ii1/19'9 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK HIGHPOINT 0014095-42-1111-- 7514t 6=56; 0014095-42111-- DGTL FkEFRSS SVCS-LANTRMh 21.65 - - 6555 7163T'_ PREF'RSS SVCb-LAtiTRMN 21.6 001405-42111-- 7514A :65574 DGTL PRPkSS SY;S-B/r' Y 2 1.t5 TOTAL PREPAIDS .00 TOTAL VOUCHERS 64.95 TOTAL DUE VENDOR 64.95 J. MICHAEL HULS 1155515-45500-- 7222A NPDES09/04-9 INT WASTE MGT SVCS 570.00 1155515-45500-- 7822A SW09/04-99 INT WASTE MGT SVCS 1,915.00 1155515-45500-- 7822A 9608/04-99 INT WASTE MGT SVCS --,30'7 .50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,792.50 TOTAL DUE VENDOR 4,792.50 INLAND EMPIRE STAGES 0015250-45310--5r, d681 041.x:+4 SR.EXCRStd-SANTA AN! TA RCS -3ii,!jti 00153`0-45310-- ' ---• .i:,i2y'� SF,EXCRS"d-PALM SPRtGS 1,`' A � 'a 848.0 1125:x60-45310-- _ _ , _ ° q ADULT EXCRSN-TRANF'ORTATN 435.54 n Orr, n.sr „EXCR N -TRANSPORTATION '381.75 t 7' JL, 5'.31 0- C4i'' '` 4 3''' - U 'I'- 9 ADULT EXCRSN-RAMONA PGANT 694„+5 1125:6:1-25:_'11-- c:cS, SR. EXCRSN-TRANSPORTATION 478.5ry TOTAL PREPAIDS .00 TCTAL VOUCHERu 4,168.6<i TCTAi- DU= VENDOR 4,168.60 1 125._.-4.3._-- - ---- S!: matin: ITHE- r,� - 00 _ - r EINID ' !4T;:rrt2 ' ;l.I R' = err. :' - = 616=.tiU .: ::ll y7`J.3:, r.t Jy410, 13' TO UUP VECai' `; 5,41tr.lo =pip-GATEiiAY - x409- 42i *'.' - - LEAcL ST 1+?` E 17,==•.'” Lr'r_._ _ .= 1,.. .. :+' MAY 354"' T THL ',' UCHEk : 1-1 361.?ii TGTA- DUE :4,7�"�,_i _-.-- 'AILABLE - 4i _!:.1 An, -Ar' T. CLQ!=` I' 1 _= - - TL'T rOIJCHEF'_ �_ 55.-. CITY OF DIAMOND BAR RUN DATE' 05/27/199 11:26:98 VOUCHER REGISTER PAGE: 7 DUE THRU: U6/Ul/l999 FUNDI/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION PDATEID AMOUNT CHECK JOHN+ U_ AGNEW w ASSOCIATES 00140'3'0-4400ev-- _%,`' 6';r,c_ TC.MC. 14 MTii-�h+f TERMAN! 847 2 - - ..^In! pftEPAIDS ' nn D . TOTAL i : ,r , r «�:: 1, i - TOTAL DUE V EN2-9=: t' , . , AG*'ICULTUR2 COMMISSIONER 141554;-w`_`1,.>-- = Ji �- WEED AETMENT 41 24_'-_l _TAL PREP;^.IDs Ut TOT=;_ VOU"Lplp- J q 24- ` hL Ji, VE DO- - �AANIDSCAPE 41EC, IN_ .1C,C At - 4 MAINT SVCS-DIST 41 JUNE -99 ^ :?50.00 TOTAL 0REPAIDS ,pt, TOTAL VO!CHEWSn0.00 TOTAL DUE VENDOR '.5. 2,950.00 LLA01E OP CH CITLCC MEMBRSHP MTO-HEP,RERA/Cm 46.00 TCTAL PREP"IIIc .00 TOTAL VOUCHERS 46.00 TCTA.L DUE VENDOR 46,00 JO'C= LEONARD -C E:Y OM". -5/1--11519 - I':I Du i4:l.0; ,-;TA,! ='REPAHI ,00 TOTrL VOUCHERS ,0 40 ): TOi AL �';_1 VEiN. _.'. 40.00 '` PLAG?UE-R MEDINA -- -�< TCITAL 'PEPAT ,Ur, T0TAd- VOUCHER.5 40.Ji DUE VEQD D ".V.51 :Ili T :" COM".. -`1 40.00 TOTAw DREPL U . DREPL 1W ,0.0 TOTAL '.OUCH:.==:5 40.0u TSTA! DUE '.J`"iDOR 4:0. ()0 LLSNGELES CDiN T Y -MTA 1125553-45533-- -.5.5•; r 1 225 55 .8740 5990319 MTA PASSES MAY 199',-' 7721.001 11 53. -4,J31-_ 4740 5'99031., CITY'S SUBSIDY - MAY�? , 42.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,142.00 TOTAL DUE VENDOR 1,142.00 {,{ LOS ANGELES COUNTY PUBLIC WORKS 0015510-45507--8'679 L ,2 , 2 6 RNT MAINT-ST,NAME SGN-APF 1,769.93 0015510-45507-- 64842226 kTNiE%TRARDNRi MAiNT APkL 1,UCO.Si TOTAL P`REFAIDS .00 TOTAL VOUCHERS 2,85ti.74 TOT DUE VENDOR 2,85:1.74 RUN DATE: 05/27/1499 11:26:38 FUND./SECT-ACCT-PRDUECT-ACCT LOS ANGELES COUNTY SHERIFF`S DEFT 0014411-454:.2-- 4411-4`4`'"`-- 0014411-4%5 -- G014411-45401-- TIN Fv `_,',PMAN nn 0014040-412010-- 1114 ID MARZO r:4.I -347.;1;-- METROLI `t:: nr A ITL r Am. DUN � tv- H. COM L1;. �;MAcT J%rt _..nl: E,AF, 0014 4t'22 -t-- ROLA N MORRIS CCC 0 O�J i J_1J:�-441 ;rf )_ _ r. r 51n i. ,�� L( nM,Otali I,A*' ::EHUTY PAGEANT 0 1-23rtC1 -- CITY OF DIAMOND BAR VOUCHER RE ISTER PAGE: 8 DUE T'HRLI: 0:1:101/19°'4 PO # INVOICE DEC-.R:PTION AMOUNT 1441PRO--.SVC=-RBBRY TASK F r .�c. 145CALV. CHAPEL A'rRIL5 5 ::;.66 1454,_ T,'C SCHCCLS -FEE. 4, r > 1446''' CON—ACT SVC5 - APRIL o04, h4.74 TOTAL PREPAIDS ,00 T=TAL VOUCHEIRS OTAL DUE VAN JF; 11- 1:+1.j. ELECTIQ., SUPPLIES - 11i2 1:+4.1 TOTAL PREPAIDS TOTAL VOUCHERS 1;�4 TOTAL DUE VENDOR iO4. , - 1 E'='`' RECREATION REFUND 45, 0`0 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 45,00 TrTAL DUE VE DAR4_. 5. or, ME �RDL TM.jk., F'A7.�.•EC - MAY r,�r� ' .: '�,y� �,n i i , 8 .. . 6 : CiTYS St, 5IL+1'-MA'' 6 97Y.40 TOTAL PREPAIDS ,0() TOTAL VOUCH- RRS o4 �72.GG TOTAL DUE VENDOR 34,872.00 J7i t,' COUNCIL -M" EM10/.17 TDTAL PREFAIDE ,r}r; TOTAL VOUCHERS 107.17 TOTAL DUE VENDOR 107.17 T&T COMM, -5/13100 40,00 T_TAL PREPAIDS ,00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 =3'= REFUND SCRTY DEF-SYC CYN TOTAL PREF'?IDS TDTAi` I"LCHERF TOT.._ IOE vEEII1h 1r1f'.,r+ AL _?E P Al S 115 D 11(1 TOTPIL VLUCH_F;E v PREPAID DATE CHECK CITY OF DIAMONC EAR RUN DATE: 051'27/1999 11:26:38 VOUCHER REGISTER PAGE: 9 DUE THF~'U: 06/01/1199'7 FUNDISECT-ACCT-PROjEtriT-ACCT PD 0 INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK: NE V`+TM 0014440-42130-- 17:38565 MA` SVCS-RADIG REPEATF 216.- TOTAL PREPAID~ rit; TOTAL VOL _R—L. CHE:. 216,.86 i1o-S. iJ6 OFFICE DEFCT 7- SUPPLIES +� ES 5;., - FItvANCE 66.22 1125553-45529-- 7,'.66 'OPEN SUPPLIES - CITY MANAGER 62.03 00140? -41200-- 7666/OPEN SUPPL TEE -GENERAL 132.31 TI:T ap =. ':r�ni � F F,E: ATrrim:._; ,101? TOTAL VOUCHEREE - TOTAL DUE VENDOR 266`.5 P.n. HCIhiEA 001-23000'-- 49398 REFUND SCRTY DEP-HERITAGE 200.00 TOTAL PREPAID:S ,00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 CYNTHIA PARDA 001-347610-- 310;2 RECREATION REFUND 74.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 74.00 TOTAL DUE VENDOR 74.00 Pr YROLL TRANSFEr. PAYROLL TF:AfiiSFER-PP1{? 61 7001.00 06i01;1999 PF'10 JiH'� rv-;�F'AIU61,700.00 TGTA! ,VOUCHER. of, TOT A- DUE VE�EI-7 61 7 010.vj AMA; 1CrV '... .. _ ..--t40:- 14`=`INFn9RII;; � .=Tk ,RE MAINT, 100.001 SYSTEM-� /P MODULE 4-950.00 TDTA:_ PREPAIDS ,00 TOTAL Y0 R, 4,650.00 TOTAL DUE VENDOR: 4,650.00 PITNEY BOWIES INC - •`„•. i»t�-4.21 31,-- 7 If 5/ '1 IS}.-MY99 MNTHLi CHROS-5/14-5/3 28 - 90 36`_. -Tn. F'REPAI .00 .`.��` FCS... ,0 •. VOUCH- _ 11-,`7Qi TOTAL D'uC VENDOR $69.90 vD`;JEET SISTER ic_ *1 4-4400'.) - 370- i.-. rJl"l�:,. � g[.: `, ,ij.jtj,5_?�_) =Tri REPA1DE, ou TOTAL _UE ,ti DDR JV. 0,) CITY OF DIAMONI" BAF' RUN DATE: 05/''7/19Q9 11:26.32 'vCUC"=u REGISTEF: FAGEt 10 DUE THRU: Gr,/01,1a PREPAID FUND; t„T-AUS, 'r'F, •�_ ,-A,4: r' i # IiEc^�,T :T I! . :�� .,, T ION AMOUNT DATE CHECK R &. P BLUEPRIhiT 427S`-, FR TI d3 Fn-- F:AM:P, 25i,4S!C)-46411-1209='-4641'_ 427-�rl CORRE-ONS OCl 255215 ^. 70^_ ^'i .0-46421-06-; *. 464d: ^ ,-•, nil ^-^TT 4 4.7ot, R:,�� O'1 ,Olt 2505 10-46411-122098-46411 2717A 42,85 PRNTING-MEADOWGLN ST IMPR 245.73 TOTAL PREPAIDS •00 TOTAL VOUCHERS 482.10 TOTAL DUE VENDOR 48'=•10 REINBERGER PRINTWERKS INC 0^14090-42110-- 7:,;74 96`?ll STATIONERY SLIF'PLIES 2206.4,' TOTAL PREPAIDS . 00 TOTAL VOUCHERS 236,40 TOTAL DUE VENDOR 236.40 REMEDY 0014.".,90-44000-- 6==• 160161 TEMF'.S''V S -RECEPTIONIST 107.12 00140^'.-44000-- 8606 1'_:.24 TEM;".SVCS-RECEPTIONIST -7' 001409Q-44;}=.'?C-- ___. 1_::1;_: TEMP,uVCS-MIN.SEC-LANT�:"k 106,b4 tMt-'.6VUS-MIN SE"/LANTRMN 179.24 TOTAL PREF'=;IO=; ,00 TCTAL VOUCHERS 466.70 TOTAL DUE VENDOR 46, .'0 Sy UPS -11— `VAS ;at4CGC1 c 001 _,. -4'23 : -- tjr 1, r: = j/= MT:^ _ I M ; ; . F EK. _ 15.00 06/01/19951 5417 _ 'EFa TOT= 'V:OIuC� ERI Of) 12.:4 i-.24+-- A2C?ii-5HE`;iFr TRN`_ ;174.8;+; - HL -Lily- 49':=: REFU"v� vECRTY DEF'-PA'dTERA `0.00 U I7171 VENDOR, C,`. S A,-7FI'iti4. t.. - _- -- -:ic-:,::., roc ,� _ .'.: SUPP::=c-C 1 ..NGL M K_ 41,00 ?AL 011 HERS • L rU� ;_+_O I^liTri p F�.,:`R 4'2.r6 RUN DATE: 05/27/1999 11:26:38, FUND/SECT-ACCT-PROJECT-ACCT SOUTHERN CALIFORNIA EDISON 0015510-42126-- 13855JG-421`L�__ 1385538-42126-- 0f)115'- � .-- L.�'ti, l -4�1 L 0015510-42126-- 115510 0015"' '1'c-42 i26 - - (101551: -42126,-- 001`:1Q- 00. - 141x541-4�s.<-- I I.i C2) i Rrl 10Ct153!1:6-42121:-- 0015 9.2-41126-- 0015218-42126-- iit1532`-42i26-- yi 001 _ 51tt-4i 2_-- i, 14.'90- 3225 THE ROTH GROUP 25052115-46420-1389.8 5 -4642'? -13898- .1'4? DENNY T'UASON CITY OF DIAMOND EAR VOUCHER REGISTER DUE THRU: 06/01/1999 PO # IN'VOICE DESCRIPTION ELECT SVCS - TRFC CNTRL ELECT SVCS -DIST 38 ELECT SV7-. - DISI j= ELECT : S - Syr' CY�d PHR, ELECT SVCS -TRAFFIC CONTRL _ECT SVCS-TRFC CONTROL ELECT SVCS - HRTS-- PARS:: ft EPT �ICC-T r�,� 1, � 4 I • RFC CONTROL ELECT 'S'C - PETEP.SOK ELECT Sl, CS - LIST. 41 ELEL. i SVC., - F'AUL GROW' ELECT SCS - MAPLE HILL ELECT SVCS - RONN,�REAGAN i ELECT v - SUII!IITnME ELECT v:'VJ - PANERA LLL4T S'v'C. - STAI iSHIiZ ELECT Cb'CS-TRAFFC CONTROL ELECT SV.r'TCT TOTAL PREPAIDS T+ T L ` CuCHERS TOTA ;L:; DUE "_": . GAS -TAL PREF'�iTD: TOTA'_ VOUCHERS -TAL �-'IH i nc. TOT.°._ VO UC'r.EF.S CNr-1 .j4 U SESSN 5/4/199 / 11/f CNCL RECE='-=:: T�7C'TNA 51118 TRES HERMANDS M -M-5/17 9'. CHIC,- RECEP-R MEDIh - 5,6'18' TOTAL PREF'ATC,E TOTAL VOUCHERS TOTAL DUE VENDOR 8446 P910;1' PROF,SVCS-COMM.CTR T/F TOTAL F' lEPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR RE. UNC - TnTr,, r='f=PcT�c PAGE: 11 PREPAID AMOUNT DATE CHECK 138.2K 12. 64 =,875,x: 455, :60 144._' 146.'35 5.72 408 , 30 144.8=1 Li.Sc' 2,4.87 27. 8i , on >7 L�•, 0l G. i r .00 260:.25 G4 11.150 7.Q- 94,24 .00 119.71 119,71 5,542.4? .00 5,54'2.43 542.4^ CITY OF DIAMONDF; RUN DATE: 45/27/1999 11:26:38 VOUCHER REGISTER PAGE! .� DUE THRU: PREPAID FUND/SECT-'C"T-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK UNIVERSAL WASTE SYSTEMS IN - NC O015350-4 =:53--5 0015350 -42 -3353 -8 - c6��.• EU"'_IF' REN -ANNIV CELEB - - TOTAL FREE PAIDE TOTAL VOUCHEF:=.. 711 A. iL!E VEN aOF:' `.'AN' AGE P'CIFT pRC^::m n �; _:,uTIO;,S 0,014090-41200— _' a34 F'RCF.SVZ''-TATE DUF.:3% T'0TAL PREPAID:, ,tiff TOTAL VOUCHERS 47.41 TOTAL DUE VESOR 47.41 VERNON SALES PR_jMOTION 0014095-41440-- 5464 6'83.50J9V 10TH ANN,. KEY TOGS 8 7;J_.66 TCTAL PREF`AIDS 00 TOTAL VOUCHERS 782.66 TOTAL DUE VENTIOR 7$:.66 ARUN ',, TRGINKAR 401555:3-44100-- T&T COMM. 40. 00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL D VENDOR 44.00 WALNUT VALLEY LrLCAT IGNnL FD,ND 3TN 0015:'50-4235.=-- ANNIV-CONCSSN' STAFF 6.C.a0 , 01 HL FRET H1U�; TOTAL VOUCHERS 6.40 DTk DUE VENDICIR 6.00 WALNUT VALLEY UNIFIED SCHOOL DIST, 0015310-41240-- 8691 REIMS-REPLCMT BSKTBLL RIM 379.54 TOTAL P'REPAIDS ,00 TD, AL VOUCHERS 379.54 TOTAL DUE VENCGR 379,54 wALI'aLII VALLEY WA E DISTRICT -___._.' -•_•Jc:- 4(2 1 `; -- WATER S"'Cb-DIST 38 4,144.7F2 LATER 'VCS-MAF`LE hill PK 784.24 ♦:�-� a�-42126-- WATER EVC --DIS; __ u •3'� 65.2= 0111,5311-42126- WATERS�CS L CF. 4 9" . 93 00' 4144-0-4212;--- �PAA. ;uFJW UTr! rrES-cMFR.c 45.86 .: 1�Jly-�ci��-- M1?77vim!) ::_.. IvCJ-HEF':TALIE Pr-. v`__..,4 TOT'- PREPAICE ,900 TOTAL VOU Hc' °a 5.8':9.54 TOTA_ DUE VENTCF 5,88y4.54 RER'L'R- TOTAL PREPAID°: ;i:,080.6° REPORT .741_ YOUC'HERS REPORT TOTAL 813,014.41, CITY OF DIAMOND BAR RUN DATE: 05127/1999 11:26:38 VOUCHER RECTSTEF" PAGE: 1_`: DUE TP R! i, 061101/1999 PREPAID FUND/SECT—ACCT—PROJECT—ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK WELLS FARGO BANK 0014030-423:^_.0-- C-PR5 CON=IS'r 4 _—„ MGR; /' 21°.CKa �)t: ta1/1 ?541_ 00140330-42331--- CPRS. — C MGR 41.- 06,01I14651 3541-1 001402"-42"25— MTGS — C MGR 34' .? 0-171 /'"°' 35415 0014095-42070-- 1AR f. r'C'-' !c �.HrID ,.. CONF4,14,_/5 r -d2.i.:. f , QLD_: ,�,/C;1,' 'c r. 41Q 0014030-42310-- FUEL-4/4,5/'2.5;0,5/UC MGR 92.4':+ Oci:Ii/1�4' :'S41 CaCi14030-42; ;C-- G,_ .T NAIL _rt CREDIT lc UE —142. �7 �}F rr; ,999 �; 011" 3541 001409,5-4'2128.-- BAN" CHARGES 13.55 0/0111999 354122 TOTAL FREFAID�: 1,04.38 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1, 084.35: MARLIES J WORLEY 001-34780-- 30752 RECREATION REFUND 15.00 TOTAL PFEPAIDS .00 TOTAL VOUCHERS 15.00 TOTAL DUE VENDOR 15.00 XFEDX 0014090-41200-- L1-061338 COMPUTER SUPPLS—FINANCE 151.55 TOTAL PREPAIDS .00 TOTAL VOUCHERS 151.55 TDTAL DUE VENDOR 151." J' Ihlle" V 1 0!:si-23,55 2-- 49720 REFUND SCRTY DEP—MAPLE HL 50.00 TOTAL PREPA':DS 00 TOTAL VOUCHERS 50,0;,5 TOTAL DUE VEINDOR 50.00 LUi c RERUN:: SERT; DEC—SUMMi'R3.0 50,00 TOTAL F=—.,ID'S .00 RTS'. �r: ��` TOTAL VO1U. ERS 50.00 77 iOTAL DU -�,_,l', 50 RER'L'R- TOTAL PREPAID°: ;i:,080.6° REPORT .741_ YOUC'HERS REPORT TOTAL 813,014.41, CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.(,,,)-' TO: Terrence L. Belanger, City Manager MEETING DATE: June 1, 1999 REPORT DATE: May 25,1999 FROM: Linda G. Ma nusof{; Finance Director TITLE: Treasurer's Report - April 30, 1999 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of April 1999. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) — Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? — — 2. Does the report require a majority vote? Yes_ No 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? N/A _ _ Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: _ _ REVIEWED BY: FX r nce �L.B e I —an g e — City Manager DEPARTMENT HEAD: Linda G. Magnuson Finance Director CITY COUNCIL REPORT MEETING DATE: June 1, 1999 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Treasurer's Statement — April 30, 1999 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the April 1999, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of April 1999. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson GENERAL FUND LIBRARY SERVICES FUND COMMUNITY ORG SUPPORT FD GAS TAX FUND TRANSIT TX (PROP A) FD TRANSIT TX (PROP C) FD INTEGRATED WASTE MGT FD AIR QUALITY IMPRVMNT FD TRAILS & BIKEWAYS FD (SB 821) PARK FEES FUND S PARKS GRANT (PRP A) FD FACILITIES & PARK DEVEL. FD COM DEV BLOCK GRANT FD CITIZENS OPT -PUBLIC SAFETY FD NARCOTICS ASSET SEIZURE FD LANDSCAPE DIST #38 FD LANDSCAPE DIST #39 FD LANDSCAPE DIST 441 FD GRAND AV CONST FUND CAP IMPROVEMENT PRJ FD SELF INSURANCE FUND TOTALS DEMAND DEPOSITS: INVESTMENTS: TREASURER'S MONTHLY CASH STATEMENT AprO 30,1999 9EGIIVt46lG TRAN$FEFIS 001NG BALANCE RECEIPTS DISBM , SEMENTS IN"jOtj) BAL ►NCE $12,190,524.21 $2,060,631.67 $1,845,516.17 $12,405,639.71 108,845.24 1,365.05 3,253.57 1106,956.72 9,914.54 17,000.00 (7,085.46) 3,245,507.42 109,570.20 3,355,077.62 1,884,940.76 109,104.00 65,022.20 1,929,022.56 2,149,836.08 105,078.60 2,254,914.68 187,882.39 2,772.24 4,391.39 186,263.24 166,513.95 1,967.16 86.02 168,395.09 30,065.79 378.59 30.444•38 174,876.21 2,287.48 177,163.69 1.36 1.36 1,395,896.18 17,573.31 1,413,469.49 (106,905.61) 78,638.10 32,169.66 (60,437.17) 341,113.84 4,331.01 13,908.34 331,536.51 318206.59 4,007.03 322,213.62 498,618.57 89,830.82 13,265.57 575,183.82 155,976.54 53,551.69 11,098.15 198,430.08 296,791.71 41,323.58 12,120.58 325,994.71 139,130.78 139,130.78 178,421.07 1,055.57 24,454.32 155,022.32 9M,737.21 1182523 2289.27 948273.17 $24,304,694.83 $'1,695,291.33 $2,044,575.24 $0.00 $24,955,610.92 GENERALACCOUNT PAYROLL ACCOUNT CHANGE FUND PETTY CASH ACCOUNT TOTAL DEMAND DEPOSITS $132,220.09 (461.05) 250.00 500.00 US TREASURY Money Market Acct. $628,069.38 LOCAL AGENCY INVESTMENT FD 24,195,032.50 TOTAL INVESTMENTS TOTAL CASH $132,509.04 $24,823,101.88 5241955,610.92 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the CiVs formally adopted investment policy. As a secondary Investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are 'swept on a daily basis from the City's bank accounts and are invested overnight into an investment pool of US Treasury Notes. Interest Is credited to the Citys bank account on a monthly basis. LA.I.F - Effective Yield for April 1999 5.119% Money Market -Effective Yield for March 19% 4.13795 All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estir ated expenditures., n L. Belanger, Treasurer CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. ( . TU: Terrence L. Belanger, City Manager MEETING DATE: June 1, 1999 REPORT DATE: May 5, 1999 FROM: Lynda Burgess, City Clerk TITLE: ADOPTION OF RESOLUTIONS PERTAINING TO GENERAL MUNICIPAL ELECTION TO BE HELD NOVEMBER 2, 1999. SUMMARY: Pursuant to the California Elections Code, the City Council must adopt resolutions calling and giving notice of the holding of an election and requesting the Board of Supervisors to consolidate the City's election with School Elections on November 2, 1999. In addition, the City Council must adopt regulations pertaining to the filing of candidates' statements. On October 1, 1996, the City Council adopted Ordinance No. 3(1996) amending Chapter 2.04 of Title 2 of the Diamond Bar Municipal Code relating to runoff elections which specifies that in the event of a future tie vote in an election for office," all such tie votes shall be resolved by a special runoff election." RECOMMENDATION: It is recommended that the City Council adopt the following Resolutions: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. (Continued) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes XX No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes_ No 4. Has the report been reviewed by a Commission? N/A _ Yes No Which Commission? 5. Are other departments affected by the report? Yes XX No Report discussed with the following affected departments - _ REVIEWED BY: qlllu -,411� Terrence L. Belang r City Manager 4Lnda�BuLr—�� iLgess City Clerk Terrence L. Belanger May*, 1999 Page Two 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 2 1999, WITH THE SCHOOL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999. RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 2, 1999 for the election of municipal Officers; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of Califomia relating to General Law Cities, there is called and ordered to be held in the City of Diamond Bar, California on Tuesday, November 2, 1999, a General Municipal Election for the purpose of electing two (2) Members of the City Council for the full term of four years. SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shal I be dosed, except as provided in Section 14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it in the book of original Resolutions. PASSED, APPROVED AND ADOPTED on June 1, 1999. MAYOR 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 1t day of June , 1999, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ATTEST: City Clerk of the City of Diamond Bar RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 2, 1899, WITH THE SCHOOL AND UDEL ELECTIONS TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Diamond Bar called a General Municipal Election to be held on November 2, 1999 for the purpose of the election of two Members of the City Council; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the School and Udel Elections to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of Los Angeles canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the School and Udel Elections on Tuesday, November 2, 1999, for the purpose of the election of two Members of the City Council. SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of Diamond Bar recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Los Angeles. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED ON Mayor 1999. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 1st day of June, 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST City Clerk of the City of Diamond Bar RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Diamond Bar on November 2, 1999 may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 2. FOREIGN LANGUAGE POLICY a. Pursuant to state law, the candidates statement must be translated and printed in Spanish at the candidate's request. b. Pursuant to the Voting Rights Act, the City is required to translate candidates statements into the following languages in addition to English: Spanish, Vietnamese, Chinese, Japanese, Tagalog. C. The City Clerk shall have translated and printed in the voters pamphlet only the candidates statements of those candidates who request translation and printing. SECTION 3. PAYMENT. The candidate shall be required to pay for the cost of printing the candidates statements into a foreign language. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended) and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 5. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 6. That all previous resolutions establishing Council policy on payment for candidates statements are repealed. SECTION 7. That this resolution shall apply at the next ensuing municipal election and at each municipal election after that time. SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED on this 1 st day of June, 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 1 st day of June, 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 6.7g_ TO: Honorable Mayor and Members of the City Council MEETING DATE: June 1, 1999 REPORT DATE: May 26, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Brea Canyon Road/Golden Springs Drive Traffic Signal Modification SUMMARY: The intersection of Brea Canyon Road and Golden Springs Drive is currently a signalized intersection with protected/permissive left -turn signals on the Brea Canyon Road legs which causes delays for the other legs of traffic as vehicles attempt to continue making left turns. Meyer, Mohaddes Associates, Inc. completed an investigation on the intersection with three mitigation options proposed: 1. Extend the existing southbound left -turn storage to accommodate more vehicles (not feasible due to the freeway overpass columns location), 2. Provide a second southbound left turn lane ($30,000 to $40,000), and 3. Convert the phasing to split phasing on the northbound/southbound movement. ($10,000 to $15,000). Staff has determined that Option 2 is the best option to consider in order to improve both the queuing and level of service. The following is a breakdown of construction cost estimates for this traffic signal modification project: Construction Administration/Inspection ($ 8,254.00); Traffic Signal Modification ($40,000.00))- SUBTOTAL $40,000.00);SUBTOTAL ($48,254.00); 10% Contingency ($ 4,825.40); TOTAL ($53,079.40) RECOMMENDATION: That the City Council allocate $55,000.00 from unappropriated Gas Tax balance and increase the Capital Improvement Projects Fund by this $55,000.00 for the Brea Canyon Road/Golden Springs Drive Traffic Signal Modification Project. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification _ Agreement(s) _ Other: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No REVIEWED BY: 1� errence L. Belanger James DeStefano . G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT _ MEETING DATE: June 1, 1999 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Brea Canyon Road/Golden Springs Drive Traffic Signal Modification ISSUE STATEMENT To modify the traffic signals at Brea Canyon Road/Golden Springs Drive and provide additional left -turn lanes on southbound Brea Canyon Road to mitigate queuing problems and to improve the level of service. RECOMMENDATION That the City Council allocate $55,000.00 from unappropriated Gas Tax balance and increase the Capital Improvement Projects Fund by this $55,000.00 for the Brea Canyon Road/Golden Springs Drive Traffic Signal Modification Project. FINANCIAL SUMMARY A budget amendment allocating $55,000.00 from unappropriated Gas Tax Fund is requested for the traffic signal modification project at the intersection of Brea Canyon Road and Golden Springs Drive. BACKGROUND/DISCUSSION The intersection of Brea Canyon Road and Golden Springs Drive is currently a signalized intersection with protected/permissive left -turn signals on the Brea Canyon Road legs. This type of traffic signal has a separate phase strictly for left turn movements during green arrows only and then a phase that allows left -turn movements with the regular green light. This has caused delays for the other legs of traffic as vehicles attempt to continue making left turns after the signal lights have turned red. Meyer, Mohaddes Associates, Inc. completed an investigation on the intersection that entails the identification of the potential for southbound left -turn queues to extend the pocket length on Brea Canyon Road (including counts for southbound left turns for two hours in the AM/PM peak per signal cycle), the review of existing striping plans for southbound Brea Canyon Road to identify possible modifications to address the queuing problem (consider possibly extending the existing left -turn pocket and/or installing dual left turn lanes), the revision of existing traffic signal plans to reflect the proposed phase change, and the revision of existing striping plans, if needed, to reflect the mitigation for those issues. With this investigation, three mitigation options were proposed: 1. Extend the existing southbound left -turn storage to accommodate more vehicles (not feasible due to the freeway overpass columns location), 2. Provide a second southbound left turn lane ($30,000 to $40,000), and 3. Convert the phasing to split phasing on the northbound/southbound movement ($10,000). Options 2 would provide a second left -turn lane and necessitates changing out the mast arms for the traffic signals. The existing 35' mast arms would have to be changed to 40' mast arms. The 5 -section signal heads which were used for the protected -permissive phasing would also have to replaced with the regular 3 -section signal heads. This would enhance the intersection operation to an Level of Service LOS D (from an existing LOS F). (See Exhibit "A") Option 3 would entail changing the signal phasing to split phasing for the northbound and southbound movements on Brea Canyon Road. With split phasing, one of the southbound through lanes may be striped to be a shared left -through lanes. Effectively, "split phasing" (for the southbound/northbound movements) is when the north or south side completes all its traffic movements, including through and left -turns, while the opposite sides is at a stop with red lights. Then the opposite side completes all its traffic movements, including through and left -turns, while the opposite sides is at a stop with red lights. This would have the intersection operating at an LOS E (from an existing LOS F). (See Exhibit `B") Staff was considering Option 3 and have L.A. County Department of Public Works make the necessary phase changes, however, the cost for this maintenance item in addition to the lack of significant improvement in the Level of Service did not prove to be beneficial. To provide the most efficient change and have significant improvement in the Level of Service, staff proposed to pursue Option 2. This traffic signal modification involved with Option 2 would coincide with traffic signal improvement projects at the intersections of Brea Canyon Road at Diamond Crest Lane and at Glenbrook Drive. Staff recommends to combine all three traffic signal projects to have one single construction project at three intersections. Since this traffic signal modification project has not been identified on the Capital Improvement List in the FY 1998-1999 Budget, it is requested that $55,000.00 be allocated from unappropriated Gas Tax Fund. The following is a breakdown of construction cost estimates for this traffic signal modification project: Construction Administration/Inspection $ 8,254.00 Traffic Signal Modification $40,000.00 SUBTOTAL $48,254.00 10% Contingency $ 4,825.40 TOTAL $53, 079.40 Tentative schedule is as follows: Approval of Plans and Specs (for all 3 intersections) Bid Opening for Construction Contract Award of Construction Contract Notice to Proceed for Construction *Arrival of Traffic Signal Poles End of Construction Prepared by: David G. Liu/Rose Manela June 1, 1999 June 29, 1999 July 6, 1999 July 19, 1999 August 2, 1999 October 18, 1999 OdOc SDNi.ydS 1JJ0709 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. gyp, TO: Honorable Mayor and Members of the City Council MEETING DATE: June 1, 1999 REPORT DATE: May 26, 1999 FROM: Terrence L Belan er CityManager TITLE: Resolution 99-xx: "A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, and Brea Canyon Road/Golden Springs Drive in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids." SUMMARY: Meyer, Mohaddes & Associates has been awarded design services for new traffic signal installation at the intersections of Brea Canyon Road at Diamond Crest Lane and Brea Canyon Road at Glenbrook Drive. Meyer, Mohaddes & Associates was also retained to investigate the intersection of Brea Canyon Road and Golden Springs Drive for possible mitigation measures and alternatives to the queuing delays as a result of left -tum movements. The alternative chosen results in a traffic signal modification, which Meyer, Mohaddes & Associates designed. To expedite the construction time and minimize impacts on traffic, the three intersections have been incorporated into one set of plans and specifications to be bid at one time. Traffic signal poles were previously ordered to also expedite construction activity. RECOMMENDATION: That the City Council approve Resolution 99-xx: "A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, and Brea Canyon Road/Golden Springs Drive in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids." LIST OF ATTACHMENTS:_ X Staff Report x Resolution(s) _ Agreement(s) _ Public Hearing Notification x Bid Specification (on file w/ City Clerk) x Other: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A —Yes —No REVIEWED BY: Werrence L. Belanger aures DeStefano G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 1, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution 99-xz: "A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, and Brea Canyon Road/Golden Springs Drive in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. " ISSUE STATEMENT To construct traffic signal improvements along Brea Canyon Road to facilitate traffic flow. RECOMMENDATION That the City Council approve Resolution 99-xx: "A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, and Brea Canyon Road/Golden Springs Drive in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. " FINANCIAL SUMMARY $130,000 of Gas Tax Fund has been budgeted for the traffic signal project at the intersection of Brea Canyon Road and Glenbrook Drive. $72,500 of Gas Tax Fund and $57,500 of Developers' Fund (total $130,000) have been budgeted for the traffic signal project at the intersection of Brea Canyon Road and Diamond Crest Lane. A budget amendment allocating $55,000.00 from unappropriated Gas Tax Fund has been requested for the traffic signal modification project at the intersection of Brea Canyon Road and Golden Springs Drive. BACKGROUND/DISCUSSION Meyer, Mohaddes & Associates has been awarded design services for the new traffic signal installation at the intersections of Brea Canyon Road at Diamond Crest Lane and Brea Canyon Road at Glenbrook Drive. Shortly thereafter, Meyer, Mohaddes & Associates was retained to investigate the intersection of Brea Canyon Road and Golden Springs Drive for possible mitigation measures and alternatives to the queuing delays as a result of left -turn movements. The alternative chosen results in a traffic signal modification, which Meyer, Mohaddes & Associates designed. To expedite the construction time and minimize impacts on traffic, the three intersections have been incorporated into one set of plans and specifications. Meyer, Mohaddes and Associates has prepared the plans and specifications. Traffic signal poles were previously ordered to also expedite construction activity. Key aspects of requirements placed upon the contractor includes: ➢ Schedule to be submitted at least 10 calendar days before start of work; ➢ Completion of all work within 90 calendar days; and ➢ Liquidated damages of $500/day for non-performance. Tentative schedule is as follows: Approval of Plans and Specs (for all 3 intersections) June 1, 1999 Bid Opening for Construction Contract June 29, 1999 Award of Construction Contract July 6, 1999 Notice to Proceed for Construction July 19, 1999 *Arrival of Traffic Signal Poles August 2, 1999 End of Construction October 18, 1999 Prepared by: David G. Liu/Rose E. Manela RESOLUTION NO. 99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA CANYON ROAD/DIAMOND CREST LANE, BREA CANYON ROAD/GLENBROOK DRIVE, AND BREA CANYON ROAD/GOLDEN SPRINGS DRIVE IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the City of Diamond Bar. WHEREAS, the City of Diamond Bar has prepared plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, Brea Canyon Road/Golden Springs Drive. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the plans and specifications for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, Brea Canyon Road/Golden Springs Drive. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid specifications, which said advertisement shall be in the form and content as approved by the City Attorney and a copy of this Resolution shall be contained in each specification package for the work: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 10:00 o'clock a.m. on the 29th day of June, 1999, sealed bids or proposals for the Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, Brea Canyon Road/Golden Springs Drive. Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100, 21660 E. Copley Drive, Diamond Bar, California 91765-4177. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Traffic Signal Improvement Project at the Intersections of Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Glenbrook Drive, Brea Canyon Road/Golden Springs Drive." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rate of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or B. When the number of apprentices in training in the area exceeds a ratio of one to five; or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally; or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent (10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashier's check, or certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and a labor and material bond in an amount equal to one hundred (100%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a Class A contractor at time of award in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the specifications will be furnished upon application and a non -reimbursable payment of $30.00 to the City of Diamond. Upon written request by the bidder, copies of the specifications will be mailed when said request is accompanied by a non -reimbursable payment of $40.00 to cover the cost of mailing charges and overheads. The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of Section 903 of the General Provisions, as set forth in the Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of the City Council of the City of Diamond Bar, California. Dated this l8` day of June, 1999. PASSED, APPROVED AND ADOPTED by the City Council of the City this 18` day of June, 1999. MAYOR ATTEST: CITY CLERK I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 1 't day of June, 1999, by the following vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: City Clerk, City of Diamond Bar California CITY OF DIAMOND BAK AGENDA REPORT AGENDA NO.: (0 - TO: Honorable Mayor and Members of the City Council MEETING DATE: June 1, 1999 REPORT DATE: May 26, 1999 FROM: Terrence L Belanger Ci y Manager TITLE: Award of Construction Contract for the 1998-1999 CDBG Handicap Ramps Project. SUMMARY: On April 20, 1999, the City Council approved specifications for the 1998-1999 CDBG Handicap Ramps Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on April 26, 1999. Seven (7) bids were submitted and opened on May 17, 1999. The apparent low bidder is JDC Inc.. RECOMMENDATION: That the City Council receive the bids and award the proposed contract to JDC Inc. for the 1998-1999 CDBG Handicap Ramps Project, in an amount not to exceed $69,300.00. Furthermore, it is recommended that the Council authorize a contingency amount of $6,930.00 for project change orders to be approved by the City Manager, for a total authorization amount of $76,230.00. LIST OF ATTACHMENTS: X Staff Report Resolution(s) Ordinances(s) x Agreement(s) SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specifications (on file in City Clerk's Office) Other 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: rence L. Belanger James DeStefano City Manager Deputy City Manager x Yes _ No Majority N/A _ Yes —No N/A Yes No X Yes _ No Administration Division 4v410"Od1w, �ld G. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 1, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Contract for the 1998-1999 CDBG Handicap Ramps Project ISSUE STATEMENT To comply with ADA requirements providing for handicap access. RECOMMENDATION That the City Council receive the bids and award the proposed contract to JDC Inc. for the 1998-1999 CDBG Handicap Ramps Project, in an amount not to exceed $69,300.00. Furthermore, it is recommended that the Council authorize a contingency amount of $6,930.00 for project change orders to be approved by the City Manager, for a total authorization amount of $76,230.00. FINANCIAL SUMMARY $100,000.00 of CDBG federal funds was approved and incorporated into the FY 1998-99 budget for these handicap access ramps improvements. BACKGROUND The 1998-1999 CDBG Project is for handicap access ramp installation at various locations in Diamond Bar in the vicinity of the local public schools. Handicap ramps are proposed at the following public schools and the base bid items were: Golden Springs Elementary (13 ramps) Armstrong Elementary (15 ramps) Castle Rock Elementary (12 ramps) Walnut Elementary (9 ramps) Evergreen Elementary (7 ramps) Phase 2 ramps was bid as alternate items with this year's project so that if the unit prices received are lower, additional ramps may be completed. These alternate ramps are located at the following public schools: Quail Summit Elementary (6 ramps) Chapparral Intermediate (6 ramps) Map1e Hill Elementary (7 ramps) South Pointe Middle (2 ramps) DISCUSSION On April 20, 1999, the City Council approved specifications for the 1998-1999 CDBG Handicap Ramps Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on April 26, 1999. Seven (7) bids were submitted and opened on May 17, 1999. The apparent low bidder is JDC Inc.. The bids received were as follows: COMPANY Bid "A" Bid `B" Alternate Total 1. JDC, Inc. $50,400.00 $18,900.00 $69,300.00 2. Civil Works Corp. $62,860.00 $23,572.50 $86,432.50 3. Groundwater Remediation $64,792.00 $24,297.00 $89,089.00 4. Kalban, Inc. $65,680.16 $24,623.97 $90,304.13 5. CNS Eng. & Construction $69,440.00 $26,040.00 $95,480.00 6. Gentry Brothers $70,840.00 $26,565.00 $97,405.00 7. KAS Equip & Rental $77,000.00 $28,875.00 $105,875.00 Since the unit cost per ramp came in a very competitive amount, we propose to complete all the ramps proposed for phase one and phase two. Key aspects of requirements placed upon the contractor include: * Plan and schedule to be submitted at least seven days before beginning of work. * Notification to affected agencies. * Completion of all work within twenty (20) calendar days. * Liquidated damages of $500/day for non-performance. * Compliance with CDBG requirements. * Labor compliance with Davis -Bacon requirement. JDC Inc.'s contractor's license and bond was checked with the State Board of Contractor's Licensing and were in good standing. Six references were checked for similar projects with other public agencies (Moreno Valley, Temple City, Palm Desert, Newport Beach, Chino Hills and Diamond Bar (1995 Construction of Sidewalks on the West Side of Diamond Bar Boulevard between Fountain Springs Road and Pathfinder Road)). Staff has prepared a tentative schedule for the various project activities. They are as follows: Award of Contract June 1, 1999 Pre -Construction Meeting June 9, 1999 Notice to Proceed June 14, 1999 Start of Construction June 14, 1999 Completion of Construction July 2, 1999 All schools let out for summer break by June 10, except for Armstrong Elementary School (June 29) and Golden Springs Elementary (June 17). Actual construction schedule will be worked around these dates so that construction will not interfere with the school activities. Prepared By: Rose E. Manela AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between JDC, Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR JDC. Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Construction / Retrofit of Handicap Access Ramps in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Construction / Retrofit of Handicap Access Ramus in the City of Diamond Bar. The work to be performed in accordance with the specifications, dated April 1999 (The Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated May 17, 1999, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. TERMS OF CONTRACT Since this is a Federally assisted construction project, Davis -Bacon will be enforced. If Federal and State wage rates are applicable, then the higher of the two will prevail. The Federal Labor Standards Provisions (Form HUD -4010) and the Federal Wage Determination are attached and made part of this agreement, and compliance will be enforced. The CONTRACTOR agrees to complete the work within twenty (20) calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident, $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (3 0) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4. c. (2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (3 0) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a, penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub - CONTRACTOR under him, upon any of the work herein before mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY- CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRHVHNATION• Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT• City shall pay to the CONTRACTOR for famishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated Ma -y17,1999. 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATIOM This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. A-689334 Date Date Date CONTRACTOR'S Business Phone JDC. Inc. P.O. Box 3448 Rancho Cucamonga, CA 91729 By: TITLE CITY OF DIAMOND BAR, CALIFORNIA By: MAYOR ATTEST: By: CITY CLERK Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY OF DIAMOND BAR AGENDA REPORT AC F.NI)A NO TO: Honorable Mayor and Members of the City Council MEETING DATE: June 1, 1999 REPORT DATE: May 27, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Proposed Revisions to the Parking Signs on Fallow Field Drive and Pasco Court SUMMARY: The City has been working with the residents and the business to alleviate the parking problems along Fallow Field Drive and Pasco Court since 1992. In January 1999, the City Council created Preferential Parking District #2, which implemented the "2 hour Parking, 8:00 a.m. to 5:00 p.m., Monday through Friday, Except by Permit." The City continues to receive complaints from the residents and First Mortgage Corporation regarding parking difficulties. The Traffic and Transportation Commission reviewed the parking situation on March 11, 1999 and recommended: "Parking, 8:00 a.m. — 5:00 p.m., Monday — Friday, Residential Parking Permit Only" for residents; and in front of FMC (on the west side of Fallow Field Drive) - "No Parking, 8:00 a.m. to 5:00 p.m., Monday through Friday." Staff recommends that the City Council implement: "No Parking, 8:00 a.m. - 5:00 p.m., Monday — Friday, Except by Permit" on Fallow Field Drive from Brea Canyon Cut-off to 3100 Fallow Field Drive, including Pasco Court. The uniform signs will accommodate both the residents and business needs and will assist in the enforcement of the parking regulations. RECOMMENDATION: It is recommended that the City Council review the existing parking regulations and direct Staff to amend the Preferential Parking District Ordinance to allow the City to establish: "No Parking, 8:00 a.m. - 5:00 p.m., Monday — Friday, Except by Permit" on Fallow Field Drive from Brea Canyon Cut-off Road to 3100 Fallow Field Drive, including Pasco Court. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) Bid Specification _ Ordinance(s) X Other: T & T Comm. Minutes 3/11/99 Agreements) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A Yes No by the City Attorney? _ 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes _ X No 4. Has the report been reviewed by a Commission? X Yes No Which Commission? Traffic & Transportation _ 5. Are other departments affected by the report? Yes No Report discussed with the following affected deuartments: _ _ REVIEWED BY: th / / Terrence L. Bela4r JV - ames DeStefano David G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT MEETING DATE: June 1, 1999 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Proposed Revisions to the Parking Signs on Fallow Field Drive and Pasco Court ISSUE STATEMENT: Should the City Council revise the current parking restriction on Fallow Field Drive and Pasco Court? RECOMMENDATION: It is recommended that the City Council review the existing parking regulations and direct Staff to amend the Preferential Parking District Ordinance to allow the City to establish: "No Parking, 8:00 a.m. - 5:00 p.m., Monday — Friday, Except by Permit" on Fallow Field Drive from Brea Canyon Cut-off Road to 3100 Fallow Field Drive, including Pasco Court. FINANCIAL SUMMARY: Twenty-one signs would need to be replaced at a cost of $3150.00. BACKGROUND/DISCUSSION: The County of Los Angeles Board of Supervisors has approved the removal of the "No Parking Anytime" signs along Diamond Canyon Road from Brea Canyon Cut-off to a point 1,000 feet southerly (accommodating approximately 50 parking spaces). The removal of the signs is to allow for First Mortgage Corporation (FMC) employees to park in the parking spaces. Based upon staff observation and reports from FMC, the area is being utilized by some car-pooling vehicles. To alleviate this problem, the County of Los Angeles has agreed to allow the City to implement an Employee Parking Permit program for the area. For the Diamond Canyon Road only 50 permits will be issued to FMC for their employees. Staff recommends that the parking signs in the area currently in Preferential Parking District No. 2, "2 Hour Parking, 8:00 a.m. to 5:00 p.m., Monday through Friday, Except by Permit', be amended to read "No Parking, 8:00 a.m. to 5:00 p.m., Monday through Friday, Except by Permit." Staff has discussed the proposal with the Los Angeles County Sheriff s Department, which concurs with Staff s suggestion. The amendment and changing of the signs will enable the Los Angeles Sheriffs Department to better enforce the restrictions. The residents would not lose their ability to park on the streets on weeknights and weekends. The City would still issue both Annual and Temporary parking permits to all residents, and the City would issue no more than seven (7) Employee Parking Permits for use by FMC employees in front of their building (along both sides). 2 The Traffic and Transportation Commission reviewed the recommendations and developed ttleir recommendations which consist of. "Parking, 8:00 a.m. — 5:00 p.m., Monday — Friday, Residential Parking Permit Only"; from the first house immediately north of FMC and along Fallow Field Drive including Pasco Court up to Malad Court on both sides of Fallow Field; and in front of First Mortgage Corporation (on the west side of Fallow Field Drive) - "No Parking, 8:00 a.m. to 5:00 p.m. Monday through Friday." The Traffic and Transportation Commission would allow the parking spaces along the east side of Fallow Field in front of FMC available to everyone. All residents and FMC were notified in two letters on May 12 and May 13, 1999 regarding the City's review of the existing parking restrictions and recommendation of "No Parking, 8:00 a.m. to 5:00 p.m., Monday through Friday, Except by Permit" along both sides of Fallow Field Drive from Brea Canyon Road to Malad Court including Pasco Court. Staff received two phone calls which both supported the concept. Report Prepared by: Kellee A. Fritzal Assistant to the City Manager MARCH 11, 1999 PAGE 3 C/Leonard-Colby moved, VC/Virginkar seconded, to recd rnCt—o-t—he City Council the installation of 100 feet of red curb on the �siddehfinder Road west of Presado Drive and 50 feet of red curb on the north side oad on the east side of Presado Drive. Motion carried by the following vote• AYES: CO ONERS: Istik, Leonard/Colby, Lin, VC/Virginkar Chair/Morris NOES: COMMISSIONERS: None AB COMMISSIONERS: None V. OLD BUSINESS: A. Installation of multi -way stop signs at the int on of Longview Drive and Eastgate Drive. DDPW/Liu presented staffs r Staff recommends that the Traffic and Transportation Commission di a of multi -way stop signs at the intersection of Longview Drive and Eastgate D ' make its recommendation to the City Council. Follo g discussion, the Commission concurred to request staff to further investigate other inte ctions along Longview Drive and bring forth its recommendation. B ; Parking Issue on Fallow Field Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission discuss and review the parking issues on Fallow Field Drive and concur with staffs recommendation to remove the existing "2 -Hour Parking, 8 a.m. to 5 p.m. Monday - Friday" signs along Fallow Field Drive and Pasco Court and replace with "No Parking, Except by Permit" signs; and to remove the existing "No Parking, 6 a.m. - 8 a.m., Monday — Friday" signs in front of the FMC property on Fallow Field Drive and replace with "No Parking, Except by Petmit" signs. Armondo Farmacona, 20940 Pasco Court, stated that carpoolers do not use the street for parking, rather it's the FMC employees. His concern is about the sight visibility on Pasco Court at Fallow Field Drive. Gary Ditford, 3130 Fallow Field Drive, supported the parking permit system. However, he questioned why he has to obtain a parking permit in order to park in front of this residence. He stated that he needs five annual parking permits. VC/Virginkar suggested that if the problem hours on Fallow Field Drive are between 8:00 a.m. to 5:00 p.m., the recommendation might be to place signs on the street that say "No Parking, 8 a.m. to 5 p.m., Monday -Friday, Except by Permit". MARCH 11, 1999 PAGE 4 C/Leonard-Colby said she would prefer to require First Mortgage Corporation to use their parking lot and not the City streets for parking. The neighborhood problems are a result of abuse by the commercial business. C/Istik said that he believes that the number of First Mortgage Corporation's on-site parking spaces, the number of County provided spaces as well as, the parking spaces available in front of the business are sufficient to allow for future growth. He is concerned that the Commission is considering this mattei without being provided all of the available information. He stated that he is not in favor of posting the street "Parking by Permit Only". Such a restriction is not something he would like to see if he was selling a house in the area. Such a consideration takes away from the integrity of the neighborhood. He said he believes that restricting parking on a primarily residential street (Fallow Field Drive) is a terrible precedent for the City to set. VC/Virginkar stated he does not favor issuing parking permits to First Mortgage Corporation. He prefers to restrict commercial parking on the street to directly in front of the business which will allow residents to park in front of their residences during 8:00 a.m. to 5:00 p.m. Chair/Morris said he believes it is questionable for the City to grant exclusive parking rights to a commercial business on a residential street. He suggested that the time be limited as suggested by VCNirginkar, place the signs beyond First Mortgage Corporation, leave the area in front of First Mortgage Corporation open parking and limit the distance for permit requirement to a reasonable distance down Fallow Field Drive and Pasco Court. C/Leonard-Colby stated she would like to eliminate parking on the west side of Fallow Field Drive to improve the look of the neighborhood and which still allows sufficient parking for the commercial. C/Istik pointed out that First Mortgage Corporation has exclusive parking on a dedicated public street. Residents are required to obtain permits in order to park on the street. DDPW/Liu stated that First Mortgage Corporation indicated that even if the County allows approximately fifty (50) cars to park across Brea Canyon Cut -Off Road they will still need the parking spaces in front of the business to accommodate employee parking. First Mortgage Corporation feels that they have been a good neighbor and that the City needs to balance the needs of both the residents and the business. C/Leonard-Colby moved to remove the existing "2 -Hour Parking, 8 a.m. - 5 p.m. Monday — Friday" signs along Fallow Field Drive and Pasco Court and replace with "No Parking, 8 a.m. - 5 p.m., Monday -Friday, Except by Permit" signs; and to remove the existing "No Parking, 6 a.m. - 8 a.m., Monday - Friday" signs in front of the FMC property on Fallow Field Drive and replace MARCH 11, 1999 W PAGE 5 with "No Parking, 8 a.m. - 5 p.m., Monday -Friday, Except by Permit" signs; post "No Parking Anytime" sign on the west side of Fallow Field Drive immediately across from First Mortgage Corporation, and reinvestigate the necessity of installing red curbing at Pasco Court. VC/Virginkar amended the motion to include the following language for replacement signage: "Parking, 8 a.m.- 5 p.m., Monday - Friday, Residential Parking Permit Only" from the first house immediately north of FMC and along Fallow Field Drive including Pasco Court up to Malad Court on both sides of Fallow Field Drive and place "No Parking, 8 a.m. to 5 p.m., Monday — Friday" signs directly across from First Mortgage Corporation on the west side of Fallow Field Drive. C/Leonard-Colby accepted the amendment. C/Lin seconded the amended motion. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Leonard -Colby, Lin, VCNirginkar, Chair/Morris NOES: COMMISSIONERS: Istik ABSENT: COMMISSIONERS: None C/Istik explained the reason for his "NO" vote is because he is not assured that the number of allocated parking spaces is for current usage or future usage by First Mortgage Corporation. NEW BUSINESS: A. Installation of multi -way stop signs at the intersection of G�rush Drive and High Crest Drive. DDPW/Liu presented staffs report. Staff reco ds that the Traffic and Transportation Commission discuss staff s recommendation install 50 feet of double yellow centerline striping on each respective leg of the intersectio d a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive and make its reco endation to the City Council. Following discussion, C/Leo d -Colby moved, C/Lin seconded, to recommend that the City Council approve installati of 50 feet of double yellow centerline striping on each respective leg of the intersection an stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive.. Motion carried by a following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABS COMMISSIONERS stik left the meeting at 9:10 p.m. VII. STATUS OF PREVIOUS ACTION ITEMS: Leonard -Colby, Lin, VCNirginkar Istik, Chair/Morris None MEMORANDUM CITY OF DIAMOND BAR TO. Honorable Mayor and Members of the City Council FROM: Councilwomen Ansari and Herrera, Legislative Sub -Committee CT: Adoption of Two Resolutions to Support Proposed Legislation — AB 1420 SUBS (Margett), AB 1217 (Gallegos), and SJR 8 (Solis); and the San Gabriel Basin Drinking Water Initiative DATE: May 27,1999 RECOMMENDATION: Resolution No. 99-xx "A Resolution of the City Cleoari up in tie San Gabriel Adopt Bar fish Groundwater Supporting Legislative Efforts to Accomp Basin." The Resolution involves the support of proposed Legislation — AB 1420 (Margett), AB 1217 The combined Legislation proposes to clean-up the San Gabriel (Gallegos), and SJR 8 (Solis).waterBasinthe rinci al source of drinking water Basin. Currently, the San cho lice n Southern California. In fact, the economy of the San for about 1.4 million people Gabriel Valley is dependent upon the availability of a safe, reliable source of water fort e residents and businesses in the region. 1979 the contamination of the San Gabriel Baswater supply was discovered, therefore, In Basin's important local resource in several areas. The groundwater supply in causing the loss of a vital, bothvolatile organic compounds and inorganic i the San Gabriel Basin is contaminated by chemicals, including perchlorate, which may u dangerous to , which will provide benefits to the combined legislation will help restore the groundwater supply, health and welfare of the residents and the environment: AB 1420 proposes to appropriate $10 million from the General Fund to the State Water Resources Control Board (for allocation u the Gaer briel Basin iWater in th � Quality Authority) to assist in the funding of ground Basin. AB 1217 proposes to provide a sales tax exemption for the purchase of equipment and facilities for the clean-up of the contamination in the San Gabriel Groundwater Basin. proposes to memorialize the President and Congress of the United States to enact SJR 8 funds n implement groundwater redemption in legislation to make available necessary the San Gabriel Groundwater Basin. RECOMMENDATION: Adopt Resolution No. 99-xx "A Resolution of the City Council of the City of Diamond Bar Supporting the San Gabriel Basin Drinking Water Initiative." The contaminated groundwater in the San Gabriel Groundwater Basin is now spreading toward Los Angeles County's Central groundwater basin, and the health and economy of the entire Southern California region may be devastated by the continuation and possible spreading of contaminated groundwater. Therefore, the San Gabriel Basin Water Quality Authority (WQA) and the San Gabriel Valley Water Association have teamed their efforts to develop and implement a plan designed to clean up contaminated groundwater in the basin before it spreads. This plan involves the construction of treatment facilities throughout the Valley that will remove both volatile organic compounds (VOC) and perchlorate contaminants in order to restore the basin. In fact, the application of treatment technology in the basin may be used as a model for areas in the United States with similar contamination problems. The plan involves the creation of the "San Gabriel Basin Restoration Fund" which will be capitalized by contributions from the Federal government, the State of California and the WQA. The Secretary of the Army, acting through the Chief of Engineers, shall administer the fund, and the proceeds shall be utilized by the Secretary to design, construct, operate, and maintain water quality projects administered by the San Gabriel Basin Water Quality Authority. Support of the Resolution will support the San Gabriel Basin Drinking Water Initiative and recognize the government of the United States as a necessary participant in the clean- up of the San Gabriel Basin Groundwater Basin. The Resolution also calls upon the Congress of the United States to pass all necessary legislation to implement the San Gabriel Basin Drinking Water Initiative. Prepared by: Anne Haraksin RE501bUTIOPT PTO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING LEGISLATIVE EFFORTS TO ACCOMPLISH GROUNDWATER CLEAN-UP IN THE SAN GABRIEL BASIN WHEREAS, the San Gabriel Groundwater Basin is the principle source of drinking water for about 1.4 million people who live in Southern California; and WHEREAS, the economy of the San Gabriel Valley is dependent upon the availability of a safe, reliable source of water for the residents and businesses in the region; and WHEREAS, the contamination of the San Gabriel Basin's water supply was discovered in 1979, causing the loss of a vital, important local resource in several areas; and WHEREAS, the groundwater supply in the San Gabriel Basin is contaminated by both volatile organic compounds and inorganic chemicals, including perchlorate, that may be dangerous to human health; and WHEREAS, the restoration of the groundwater supply in the San Gabriel Basin will provide benefits to the health and welfare of the residents and the environment; and WHEREAS, the burden of funding the clean-up program would cause undue financial hardship on the San Gabriel Valley. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT: SECTION 1. The City Council of the City of Diamond Bar supports AB 1420 to appropriate $10,000,000 to assist in the funding of groundwater cleanup projects in the San Gabriel Basin. SECTION 2. The City Council of the City of Diamond Bar supports AB 1217 to provide a sales tax exemption for the purchase of equipment and facilities for the clean-up of the contamination in the San Gabriel Groundwater Basin. SECTION 3. The City Council of the City of Diamond Bar supports SJR 8 which memorializes the President and Congress of the United States to enact legislation to make available necessary funds to implement groundwater redemption in the San Gabriel Groundwater Basin. PASSED, APPROVED AND ADOPTED this day of , 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: CITY CLERK of the City of Diamond Bar xE50EUT1014 ivU. "_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING THE SAN GABRIEL BASIN DRINKING WATER INITIATIVE WHEREAS, the San Gabriel Groundwater Basin is the principle source of drinking water for about 1.4 million people who live in Southern California; and WHEREAS, the economy of the San Gabriel Valley is dependent upon the availability of a safe, reliable source of water for the residents and businesses in the region; and WHEREAS, the groundwater supply in the San Gabriel Basin is contaminated by both volatile organic compounds and inorganic chemicals, including perchlorate, that are known to be carcinogenic and otherwise dangerous to human health; and WHEREAS, the presence of perchlorate contamination is directly associated with the production of solid rocket fuels and explosives related to the defense and national security of the United States of America; and WHEREAS, the contaminated groundwater in the San Gabriel Groundwater Basin is now spreading toward Los Angeles County's Central groundwater basin; and WHEREAS, the health and economy of the entire Southern California region may be devastated by the continuation and possible spreading of contaminated groundwater; and WHEREAS, perchlorate contamination of drinking water is a serious health related problem in other areas of the United States beyond Southern California; and WHEREAS, the application of treatment technology in the San Gabriel Basin may be used as a model for areas in the United States with similar contamination problems; and WHEREAS, all stakeholders affected by the contaminated groundwater have joined together to support a comprehensive plan to treat the contaminated groundwater and reclaim the San Gabriel Groundwater Basin for the storage of a safe, reliable drinking water source; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar that: As an active stakeholder in the health and economy of the San Gabriel Valley, the City Council of the City of Diamond Bar recognizes the government of the United States as a necessary participant in the clean-up of the San Gabriel Basin Groundwater Basin. As an active stakeholder in the health and economy of the San Gabnel valley, the city Council of the City of Diamond Bar calls upon the Congress of the United States to pass all necessary legislation to implement the San Gabriel Basin Drinking Water Initiative. PASSED, APPROVED AND ADOPTED this day of , 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: CITY CLERK of the City of Diamond Bar L Y U'- J1AV'.0'1J .:�A,, AGENDA REPCR'r AGENDA NO. r° l TO: Terrence L. Belanger, City Manager MEETING DATE: June 1, 1999 KEPORT DATE: Mav 25, 1999 FROM: James DeStefano, Deputy City Manage - TITLE: (1) An Ordinance of the City of Diamond Bar amending Title 15 of the Diamond Bar Code (2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS FINDINGS AND DETERMINATION THAT MODIFICATIONS TO THE CALIFORNIA BUILDING CODE, CALIFORNIA PLUMBING CODE, AND CALIFORNIA ELECTRICAL CODE, AS ADOPTED BY ORDINANCE NO. XX -(1999), ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS. SUMMARY: The State of California reviews its Model Building Code regulations every three years, and adopts the most current California Building Codes printed by the International Conference of Building Officials. The State of California adopted the 1998 California Building Code, 1998 California Plumbing Code, 1997 Uniform Housing Code, and 1998 California Mechanical Code, 1998 California Electrical Code in January, 1999. Local jurisdictions are required to adopt said codes by ordinance within six (6) months or they will automatically be adopted by operation of law. The State allows local municipalities to amend the California Building Codes to meet the unique climatic, geographical, and topographical conditions of the City. RECOMMENDATION: That the City Council receive a staff presentation , accept public testimony, approve resolution findings and approve the proposed ordinance which adopts, by reference the "The Uniform Administrative Code", 1997 edition, the "California Building Code" 1998 edition, Volume 1, 2, and 3, including all appendices thereto, the " California Plumbing Code", 1998 edition, the " California Mechanical Code", 1998 edition, the "California Electrical Code" 1998 edition, the "Uniform Housing Code" 1997 edition, the Uniform Swimming Pool, Spa and Hot Tub Code" 1997 edition, together with certain amendments, additions, deletions, and exceptions including fees and penalties . LIST OF ATTACHMENTS x Staff Reports _ Public Hearing Notification x Resolution _ Bid Specification (on file in City Clerk's Office) x Ordinances x Other: Documents on file in the City Clerk's Office _ Agreement(s) EXTERNAL DISTRIBUTION: Fire Department and Building Industry Association (B.I. A. ) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? N/A Which Commission? 5. Are other departments affected by the report? x Yes No Report discussed with the following affected departments: Engineering D REVIE D BY: pV rence Langer City Manager \A ' / James DeStefano Deputy City Manager Dennis A. Tafango Building Official CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 1, 1999 TO:. Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: (1) An Ordinance of the City of Diamond Bar amending Title 15 of the Diamond Bar Code (2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA BUILDING CODE, CALIFORNIA PLUMBING CODE, AND CALIFORNIA ELECTRICAL CODE, AS ADOPTED BY ORDINANCE NO. XX- (1999), ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS ISSUE STATEMENT: The State of California reviews its Model Building Code regulations every three years, and adopts the most current California Building Codes printed by the International Conference of Building Officials. The State of California adopted the 1998 Building Code, 1998 Plumbing Code, 1997 Uniform Housing Code, and 1998 Mechanical Code, 1998 Electrical Code in January, 1999. Local jurisdictions are required to adopt said codes by ordinance or they will automatically be adopted by operation of law. The State allows local municipalities to amend the California Building Codes to meet the unique climatic, geographical, and topographical conditions of the City. RECOMMENDATION: That the City Council receive a staff presentation, accept public testimony, approve resolution findings and approve the proposed ordinance which adopts, by reference the "The Uniform Administrative Code", 1997 edition, the "California Building Code" 1998 edition, Volume 1, 2, and 3, including all appendices thereto, the " California Plumbing Code", 1998 edition, the " California Mechanical Code", 1998 edition, the "California Electrical Code" 1998 edition, the " Uniform Housing Code" 1997 edition, the " Uniform Swimming Pool, Spa and Hot Tub Code" 1997 edition, together with certain amendments, additions, deletions, and exceptions including fees and penalties . BACKGROUND: The building code is not a modern concoction. The history of building regulation and codes extends back thousands of years. We find mention of building laws from the time of ancient Babylonian Empire of Hammurabi, about 2000 B.C. The building code of Hammurabi is the earliest known code of law. Excerpts from this code include: "If a builder has built a house for a man and his work is not strong, and if the house he has built falls in and kills the householder, that builder shall be slain." Our American building codes evolved from the cycle of needs and dangers arising out of unregulated construction. The colonists took whatever building materials were at hand and constructed hastily improvised shelters. As has always, unfortunately, been the case, our modern building codes were the result of an evolutionary process that has its roots deeply embedded in disaster and tragedy. From 1800 to 1900, 11 major American cities were devastated by fires that took unrecorded numbers of lives and damaged or destroyed property in the hundreds of millions of dollars, including the Chicago fire of 1871. It is probably safe to say, that a combination of building inspection and fire prevention efforts working together have resulted in great reductions in fire losses. When the question is asked, "Why do we need building laws?", it would be safe to say that in the past 5000 years millions of lives have been sacrificed for lack of such laws. The primary intent of building regulations is to provide reasonable controls for the construction, use and occupancy of buildings, and all of their various components. Thus, such codes are minimum in nature, however the word minimum should not be misconstrued as inferior or shoddy work. Codes must be based upon what is generally accepted as good standards of construction. Only those codes which are reasonable, practical, or necessary can be legally enforced. Properly written codes will contain provisions requiring that buildings and structures be erected, utilized and maintained in a manner which reduces the risk to human life. The authority to regulate the construction and use of buildings and structures through the application of codes is a valid and proper exercise of the enforcement agency, be it the state, county or municipality. DISCUSSION: The State of California reviews its Model Building Code regulations every three years which allows the State to approve and review the most current construction practices and materials, and adopts the most current California Building Codes printed by the International Conference of Building Officials. The State of California adopted the 1998 Building Code, Volumes 1, 2, and 3, 1998 Plumbing Code, 1997 Uniform Housing Code, 1998 Mechanical Code, and 1998 Electrical Code in January, 1999. Local jurisdictions are required to adopt said codes by ordinance or they will automatically be adopted. The State allows local municipalities to amend the California Building Codes to meet the unique climatic, geographical, and topographical conditions of the city. CITY ADOPTION: On December, 1995, the Diamond Bar City Council adopted the 1994 Uniform Model Code to meet the state mandates. Since then, the State of California has adopted the most current Uniform Model Codes printed by the International Conference of Building Officials. During the state adoption process, changes and omissions have occurred. These changes and omissions are enclosed in the 1998 edition of above referenced codes. In January of this year, the State of California adopted the 1998 codes, which allowed local cities, by law, 180 days to follow suit if said cities intend to modify the state codes. 2 This year local cities have until July, 1999 to amend and adopt the 1998 Uniform Codes. The attached proposed ordinance amends Title 15 of the Diamond Bar Code, by adopting the 1998 Uniform Model Codes, and also, the ordinance makes reference to the amendments to the Uniform Model Codes to meet the unique climatic, geographical, and topographical conditions of the City.. The 1998 State Model Codes included the integration of three Model Codes: The B.O.C.A. Code; the S.B.C.C. Code; and the I.C.B.O. Code. By integrating the three codes, the 1998 State Model Code is widely used throughout the United States. The 1998 edition includes three volumes. Volume One includes administrative, fire and life -safety, and field inspection provisions. Volume Two contains structural engineering design provisions. Volume Three contains material, testing and installation standards. The most significant technical change from the 1994 codes to the 1998 codes are as follows: In the engineering section of the California Building Code, structural member values have been reduced, which means that larger framing/structural members are to be used. Stricter design criteria are mandated for both commercial and residential structures. These changes are due to the knowledge acquired by designers and code administrators during the period following the 1998 Northridge earthquake. Other changes include penetration through fire walls, flame barriers, parapet construction, labels for fire doors, sprinkler requirements for "M" occupancies, means of egress, exit travel requirements through intervening rooms, hazardous location — pool barrier, glass and glazing scope, attic and laundry ventilation, design load for patio covers, repair building damaged by natural disaster, anchorage of concrete or masonry walls in seismic zone 3 & 4, prescriptive sill bolting requirements for seismic zone 3 & 4 has been increased. A brief description of the City of Diamond Bar amendments to the California Building Codes: Section 202.c is amended to give the Building Official "Right of Entry" when in possession of a warrant. Section 204.1 and (b) establishing the City Council to act as a Board of Appeals in making a final determination of any appeal filed against the Building officials code interpretations or alternate materials. Section 301(a) has been amended to allow the Building staff to require permits for all demolitions, thus mandating the Department's review of all demolition sites for maintenance and safety conditions (e.g. pedestrian protection). Section 301.2.1.1. is amended to further define storage sheds, tool sheds, and similar accessory buildings. After reviewing the code enforcement files it has come to our attention that the so-called tool sheds and playhouses are equipped with elaborate electrical and plumbing systems which may be used for housing people. This amendment requires a permit for such a structure. Section 303.4 has been amended to reduce the demolition permit duration from 180 days to 45 days. This amendment will allow the Building staff to review the building sites more frequently, thus expediting the demolition phase of projects and reducing the possible eyesores related to demolition projects. 3 Section 1806. 10 is added to establish minimum design criteria for all foundation work in expansive soil conditions. Throughout the City of Diamond Bar expansive soil (adobe) exists, which mandates a soils report for any foundation work. By adopting this amendment, the costly soils report can be omitted from the typical room addition plans. Section 1503 is amended to require a Class "C" roof material for all new buildings and existing buildings throughout the City of Diamond Bar when twenty-five percent (25%) or more of the roofed area is reroofed within a one year period. The class "C" rated roof is effective against light fires and may consist of wood shakes, which have been treated with fire retardant materials. Section 3304.5 (Appendix) is added to transfer the power and duties usually exercised by the Building official on all items dealing with excavation and grading to the City Engineer. This amendment is proposed due to the complexity of the submitted grading plans, due to the diverse topography in the City of Diamond Bar. Dealing with this type of challenge requires the expertise of a civil engineer that is accustomed in addressing these projects, and this amendment would address this need. Article 336-3 (a) Uses Permitted. Section 110.14 omits the use of Aluminum conductors less than No.4 AWG. This amendment would allow aluminum wire for convenience outlets and lighting. 336-3 (a) Type NM. Type NM cable shall be permitted for beth exposed concealed work in normally dry locations. It shall be permissible to install or fish Type NM cable in air voids in masonry block or tile walls where such walls are not exposed or subject to excessive moisture or dampness. Amended to read: 336-3 (a) Type NM. Type NM cable shall be permitted for concealed work in normally dry locations. It shall be permissible to install or fish Type NM cable in air voids in masonry block or tile walls where such walls are not exposed or subject to excessive moisture or dampness. 336-3 (b) Type NMC. Type NMC cable shall be permitted: (1) for beth expesed d concealed work in dry, moist, damp, or corrosive locations; (2) in outside and inside walls of masonry block or tile; (3) in a shallow chase in masonry, concrete, or adobe protected against nails or screws by a steel plate at least 1/16 inch (L59 mm) thick and covered with plaster, adobe, or similar finish. Amended to read: 336-3 (b) Type NMC. Type NMC cable shall be permitted: (1) for concealed work in dry, moist, damp, or corrosive locations; (2) in outside and inside walls of masonry block or tile; (3) in a shallow chase in masonry, concrete, or adobe protected against nails or screws by a steel plate at least 1/16 inch (1.59 mm) thick and covered with plaster, adobe, or similar finish. These changes will help eliminate damage to nonmetallic cable in locations subject to damage due to weather, ultra -violet light, or personal use (i.e. garages, attics, under exterior soffits, under open -roofed patios). 336-4. Uses not Permitted. 336-4 (a) Type NM or NMC. Types NM and NMC cables shall not be used: (1) in any dwelling or 4 structure exceeding three floors above grade: (2) as service -entrance cable, (3) in commercial garages having hazardous (classified) locations as provided in Section 511-3; (4) in theatef:s an by Sec4iens 501 4(b), Ex-e-epti-ens, and 504 . Article 336-4 (a) Amended to read: 336-4 (a) Type NM or NMC. Types NM and NMC cables shall not be used: (1) in any dwelling or structure exceeding three floors above grade; (2) as service entrance cable; (3) in commercial and industrial buildings. For the purpose of this article, the first floor of a building shall be that floor that has fifty percent or more of the exterior wall surface area level with or above finished grade. One additional level that is the first level and not designed for human habitation and used only for vehicle parking, storage, or similar use shall be permitted. Currently, the Building Department is encountering many cases of damage to nonmetallic -sheathed cable during inspections of commercial tenant improvements. Most of said damage is due to the use of steel studs, which is mandated by the building code. The original article contained many exceptions to commercial use already, however this change will broaden the safety net to include office type uses. Table 300-5. Minimum Cover Requirements, 0 to 600 Volts, Nominal, Burial in Inches (Cover is defined as the shortest distance measured between a point on the top surface of any direct buried conductor, cable, conduit or other raceway and the top surface of finished grade, concrete, or similar cover.) See attached for existing Table 300-5. Table 300-5 amended to read All conductors, cables, conduits, or other raceway used for one -and two family dwelling driveways and parking areas, and used for no other purpose, shall be buried no less than 24 inches below finished grade. Due to the expansive -type soil throughout Diamond Bar, it is necessary to add the additional six inches burial of the Electrical wiring under one -and -two family dwelling driveways and parking areas. The proposed ordinance reintroduces the Uniform Administrative Code. 1997 Edition, which will aid the Building Official in administrative, organizational and enforcement rules and regulations for the technical codes which regulate the site preparation and construction, alteration, moving, demolition, repair, use and occupancy of buildings, structures and building service equipment within the City of Diamond Bar. Also revised by this ordinance is the Uniform Housing Code, 1997 Edition. This code establishes minimum requirements for housing standards, thus enhancing the quality of living in the City of Diamond Bar. It gives the City authority to address the maintenance of residential housing as relates to required exiting, minimum light and ventilation, sanitation facilities, electrical wiring, and weather protection. Within the Code there is provision for abatement of substandard housing. Highlighted within this ordinance is the addition to the plumbing code which requires all new structures, to be equipped with an additional main for future use of reclaimed water for landscape irrigation systems. The Building staff discussed the high rise package (Section 1807 special Provisions) with the Fire Department and concluded that the County equipment (ladders) can meet the 75 foot height limitation mandated by Section 1807 of the 1998 California Building Code. The Department recommends that no modification to this section is required. A copy of the proposed amended Codes have been provided to the Building Industry Association (B.I.A.) for their review and comment. A response from the Building Industry Association (B.I.A.) was received, informing the Building Department that the proposed amendments to the Uniform Model Codes were minor in nature and would not have an impact on the building industry. The Fire Department has received and reviewed the proposed California Building Code amendments and has determined that the amendments will not negatively impact the Fire Codes. Pursuant to the government code, a public hearing must be scheduled with a notice published at least 14 days prior to the adoption of the ordinance. PREPARED BY: Dennis A. Tarango, C.B.O. Building Official Attachments: 1. Draft Ordinance No. (X) 1999 2. Draft Resolution No. 99- XX [e RESOLUTION NO. 99 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS FINDINGS . AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA BUILDING CODE, CALIFORNIA PLUMBING CODE, AND CALIFORNIA ELECTRICAL, CODE, AS ADOPTED BY ORDINANCE NO. 99- XX ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS. A. Recitals. (i) California Health and Safety Code Section 17922 requires all cities to adopt, as the City Building Standards Code, the State Building Standards Code adopted pursuant to the provisions of Chapter 4 of Part 2.5 of Division 13 of the California Health and Safety Code. (ii) Section 17958.5 of the California Health and Safety Code provides, in pertinent part, as follows: "...a city or county may make such changes or modifications in the requirements contained in the provisions published in the State Building Standards Code and the other regulations adopted pursuant to Section 17922 as it determines, pursuant to the provisions of Section 17958.7, are reasonably necessary because of local climatic, geological or topographical conditions." (iii) Prior to maldng the modification permitted under Section 17958.5 of the California Health and Safety Code, this Council is required to make an express finding that such modifications or changes are reasonably necessary. (iv) This Council desires to amend the provisions of sections 1806.10, 1503, 1504, Table No. 15A, 904.22, and appendix Chapter 33 of the "California Building Code", 1998 Edition. (v) This Council desires to amend the provisions of Sections 320 and 722.6 of the "California Plumbing Code", 1998 Edition. (vi) This Council desires to amend the provisions of Section 110-14, 336-3, Section 336-4 and Table No. 300.5 of the "California Electrical Code", 1998 Edition. (vii) All legal prerequisites to the adoption of this Resolution have occurred. 1 B. Resolution. NOW, THEREFORE, be it found, determined and resolved as follows: 1. In all respects as set forth in the Recitals, Part A, of this Resolution. 2. This Council does hereby expressly find and determine that the amendments set forth in this Ordinance 99 -XX amending Section 1806.10 and appendix Chapter 33 of the "California Building Code", 1998 Edition, and adding subsection 722.6 of the "California Plumbing Code", 1998 Edition, are reasonably necessary because of local climatic, geological or topographic conditions. This express finding is supported and based upon the following more specific findings and determinations: a. The hillsides in Diamond Bar are composed of Puente Formation, and similar weak geological materials, while neighboring flatland areas are composed of more stable fill and alluvial materials. These materials may be naturally unstable or weak in terms of physical support. These highly expansive soil conditions are vulnerable to earth movement. b. The City of Diamond Bar experiences diverse temperatures, which promotes expansion and contraction of the soil. This condition is very damaging to expansive type soil. C. Because of the above-described climatic and geological conditions, the City of Diamond Bar requires special engineering to support habitable structures within the unstable soil areas and requires additional measures to be taken in connection with excavation and grading on private properties. This will decrease possible damage due to natural earth expansion and seismic activity. 3. This Council does hereby expressly find and determine that the amendments set forth in Ordinance No. , amending Sections 1503, 1504, and Table No. 15A Qf the "California Building Code", 1998 Edition, are reasonably necessary because of local climatic, geological or topographic conditions. This express finding is supported and based upon the following more specific findings and determinations: a. Located throughout the City of Diamond Bar, as well as in the surrounding cities, are numerous concentrations of structures which have roofs constructed of thinly cut pieces of wood, otherwise known as untreated shakes, as well as untreated wood shingles. These untreated wood shakes and shingles are extremely combustible in nature. b. The City of Diamond Bar, as well as the surrounding cities, is located in an area climatically classified as "arid" and prone to winds of high velocity. Moreover, due to the and 2 nature of the area, the weather during the windy periods tends to be very warm and dry. The dry weather conditions are very hazardous to the surrounding undeveloped hillsides and wild lands which neighbor highly populated areas. C. Because of the above-described climatic and meteorological conditions, the City of Diamond Bar and the surrounding cities have historically suffered from occasional structural and brush fires. These have often been difficult to control due to the high velocity, dry winds carrying sparks and cinders to surrounding structures with roofs constructed as described in paragraph 3.a. above. 4. This Council does hereby expressly find and determine that the amendments set forth in Ordinance No., amending Sections 904.22 of the "California Building Code", 1998 Edition, are reasonably necessary because of local climatic, geological, or topographic conditions. This express finding is supported and based upon the following more specific findings and determinations: a. The City of Diamond Bar is located in a seismically active area and is in close proximity to earthquake fault zones (Whittier fault, just south of Tonner Canyon; Chino fault passes within a mile of the city's eastern boundary), and it is reasonably foreseeable that an earthquake would render the City of Diamond Bar particularly vulnerable to devastation. Further, the City of Diamond Bar is bisected by major freeways, located primarily in a north-south direction. Substantial number of flood control facilities additionally exist, as well as freeway overpasses and major railroad right-of-ways. b. Because of the above-described geological conditions within the city, and the substantial amount of freeway, railroad, and flood control facilities throughout the community, the City of Diamond Bar, in the event of an earthquake, may be unable to dispatch an adequate number of fire personnel and apparatus to suppress fires and conduct rescue operations. Moreover, the conditions within Diamond Bar likewise occur in surrounding communities, hereby rendering mutual aid assistance problematic, at best. C. Furthermore, climatic conditions within the community render it extremely likely that, in the event of seasonal high winds and earthquake occurring, the County Fire Department would be unable to suppress numerous fires occurring throughout the community. Installation of sprinkler systems in buildings above three stories in height will enable suppression activities to be directed to those areas which are unprotected in the event of earthquake activity. 5. This Council does hereby expressly find and determine that the amendments set forth in Ordinance No. , amending Section 318.0 of the "California Plumbing Code", 1998 Edition, are reasonably necessary because of local climatic, geological or topographical conditions. This express finding is supported and based upon the following more specific findings and determinations: a. The City of Diamond Bar is subject to drought conditions. Its water provider, the Metropolitan Water District, may restrict local water supplies in such cases and impose surcharges on water supplied in excess of these levels. As water supplies are restricted further and the price of water rises, the City of Diamond Bar will find it difficult to maintain hillside erosion control and the general quality of life in our community will suffer. b. Because of the above-described climatic condition affecting the City of Diamond Bar, the need for alternative methods of providing landscape irrigation is enormous. The use of reclaimed water will help to meet this demand, now and in the future. 6. This Council does hereby expressly find and determine that the amendments set forth in Ordinance No. , amending Sections 110-14, 336-3, 336-4 and Table No. 300.5 of the "California Electrical Code", 1998 Edition, are reasonably necessary because of local climatic, geological or topographical conditions. This express fording is supported and based upon the following more specific findings and determinations: a. As found in paragraph 4.b., the City of Diamond Bar is located in a seismically active area and is in close proximity to earthquake fault zones (Whittier fault, just south of Tonner Canyon; Chino fault passes within a mile of the city's eastern boundary), and it is reasonably foreseeable that an earthquake would render the City of Diamond Bar particularly vulnerable to devastation. Further, the City of Diamond Bar is bisected by major freeways, located primarily in a north -south direction. Substantial number of flood control facilities additionally exist, as well as freeway overpasses and major railroad right-of-ways. b. Because of the above-described geological conditions within the city, and the substantial amount of freeway, railroad, and flood control facilities throughout the community, the City of Diamond Bar, in the event of an earthquake, may be unable to dispatch an inadequate number of fire personnel and apparatus to suppress fires and conduct rescue operations. Moreover, the conditions within Diamond Bar likewise occur in surrounding communities, hereby rendering mutual aid assistance problematic, at best. C. Furthermore, as found in paragraph, 2.b., of this Resolution, climatic conditions within the community render it extremely likely that in the event of seasonal high winds and earthquake occurring, the County Fire Department would be unable to suppress numerous fires occurring throughout the community. Therefore protection of electrical wiring is essential in the above described events and this protection is magnified in high occupancy buildings. ADOPTED AND APPROVED this _ day of , 1999. Mayor 4 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1999 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILNMM 3ERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEM 3ERS: ATTEST: City Clerk of the City of Diamond Bar 5 ORDINANCE NO. 99 -XX AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR CODE ADOPTING, BY REFERENCE, THE "UNIFORM ADMINISTRATIVE CODE", 1997 EDITION, THE "CALIFORNIA BUILDING CODE", 1998 EDITION, VOLUMES 1, 2, AND 3, INCLUDING ALL APPENDICES THERETO, THE "CALIFORNIA MECHANICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA PLUMBING CODE", 1998 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA ELECTRICAL CODE", 1998 EDITION AND THE APPENDICES THERETO, "THE UNIFORM HOUSING CODE•', 1997 EDITION AND THE APPENDICES THERETO AND THE "UNIFORM SWIMriING POOL, SPA AND HOT TUB CODE", 1997 EDITION, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXEPTIONS INCLUDING FEES AND PENALTIES. A. Recitals. (i) Section 17922 of the California Health & Safety Code mandates the adoption, by reference, of the uniform codes. (ii) At least one copy of each of the codes and standards identified in this Ordinance and certified as full, true and correct copies thereof by the City Clerk of the City of the City of Diamond Bar have been filed in the office of the City Clerk of the City of Diamond Bar in accordance with the provisions of California Government Code § 50022.6. (iii) All legal prerequisites to the adoption of this Ordinance have occurred. B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and ordain as follows: Section 1: In all respects as set forth in the Recitals, Part A, of the Ordinance. 1 Section 2: Ordinance No. XX (1999), as heretofore adopted, hereby is repealed as of the operative date of this ordinance, provided, however, that said repeal shall not apply to or excuse any violation thereof occurring prior to the effective date of this Ordinance and provided further that the California codes as adopted therein by reference and amended by Ordinance No. (1999) of the City of Diamond Bar shall continue to be applicable to construction wherein plans have been submitted for plan check as of the effective date of this Ordinance so long as the initial permit therefor is issued not later than ninety (90) days after the effective date of this -Ordinance. Section 3: "Amending Division 2 of Chapterl5.00 of Title 15 of the Diamond Bar City Code to read, in words and figures, as follows: DIVISION 2. UNIFORM ADMINISTRATIVE CODE "Sections: "15.00.110 Uniform Administrative Code - Adopted "15.00.120 Amendments Section 202.1 - Amended. Section 202.3 - Amended. Section 202.9 - Deleted. Section 204 - Amended. Section 204.1 - Amended. Section 204.2 - Amended. Section 301.1 - Amended. Section 301.2.1.1. - Amended. Section 301.2.1.2. - Amended. Section 301.2.1.5. - Amended. Section 301.2.1.11 - Amended. Section 302.1 - Amended. Section 303.4 - Amended. Section 303.6 - Added. Section 304.2 - Amended. Section 304.3 - Amended. Section 304.4 - Amended. Section 304.5 - Amended. Section 304.6 - Amended. Section 310 - Added Section 310.1 -Added Section 310.2 - Added Section 310.2. - Added Section 310.2.- Added Section 310.2.- Added 2 Section 311 - Added Section 312 - Added Tables Deleted - Fees Established 15.00.130 Penalties - Added "15.00.110 Uniform Administrative Code - Adopted. "The Uniform Administrative Code", 1997 Edition, as published by the International Conference of Building Officials, hereby is adopted, in its entirety, except as hereinafter provided, as the Administrative Code of the City of Diamond Bar pertaining to building and construction regulations within the City, together with the amendments, additions, deletions and exceptions set forth in this Division. "15.00.120 Amendments Section 202.1- Amended. "Section 202.1 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 202.1. General. The Building Official shall enforce the provisions of the Chapter and shall have the responsibility for making interpretations of the Uniform Codes, for deciding upon the approval of equipment and materials, and for granting the special permission contemplated in a number of code sections hereof. Section 202.3 - Amended. "Section 202.3. of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 202.3. Right of Entry. The Building Official, or his duly authorized representative, shall have the authority to enter any building or premises for the purpose of investigation of the existence of suspected or reported damage or defects which constitute an immediate danger to human life or an immediate hazard to public safety or health. Except in emergency situations, the Building Official, or his authorized representative, shall not enter any building or premises without the consent of the owner or occupant thereof, unless he possesses a warrant authorizing entry and search of the premises. No person shall hinder or prevent the Building Official, or his authorized representative, while in the performance of the duties herein described as emergency situations or while in possession of a warrant, from entering upon and into any and all premises under his jurisdiction, at all reasonable hours, for the purpose of inspecting the same to determine whether or not the provisions of the Chapter and all other applicable laws or ordinances pertaining to the protection of persons or property are observed therein. 3 Section 202.9 - Deleted. "Section 202.9. of the Uniform Administrative Code hereby is deleted, in its entirety. Section 204 - Amended. "Section 204 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 204.1. Appeals. A decision of the Building Official regarding the interpretation or implementation of any provision of this Chapter or the Code adopted hereby shall be final and shall become effective forthwith upon the service of the decision by the Building Official, in writing, upon the permittee. For the purposes of this section, service upon the permittee shall mean either personal delivery or placement in the United States Mail, postage prepaid, and addressed to the permittee at his last known business address; provided, however, that the permittee may, within tan (10) days after the effective date of the decision of the Building Official, file an appeal with the City Clerk, in writing, specifying the reason or reasons for the appeal and requesting that the Board of Appeals review the decision of the Building Official. "Section 204.2. The City Council shall act as the Board of Appeals in making a final determination of any appeal filed in accordance with the provisions of Section 204 of this Code. The City Clerk shall schedule a hearing on the appeal at reasonable times at the convenience of the Board of Appeals, but not later that thirty (30) days after receipt of the written appeal. The permittee may appear in person before the Board or be represented by an attorney and may introduce evidence to support his claim. The Building Official shall transmit to the Board all records, papers, documents, and other materials in support of his decision and shall provide a copy thereof to the permittee appealing the decision of the Building Official. The permittee appealing the decision of the Building Official shall cause, at his own expense any tests or research required by the Board to substantiate his claim to be performed or otherwise carried out. The Board may continue such appeal hearing from time to time as deemed necessary by the Board. The Board may, by resolution, affirm, reverse or modify in whole or in part, any appealed decision, determination, or interpretation of the Building Official. A copy of the resolution adopted by the Board shall be mailed to the permittee and the Board's decision shall be final upon the mailing, by United States Mail, postage prepaid, to the permittee's last known address of record. Section 301.1. - Amended. "Section 301.1. of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: 4 "Section 301. 1. Permits Required. Except as specified in Section 301.2 of this section, no building or structure regulated by this Code shall be erected, constructed, enlarged, altered, repaired, moved, improved, removed, converted or demolished unless a separate permit for each building or structure has first been obtained from the Building Official. All signs affixed to any building or structure and not otherwise requiring a permit hereunder shall require a building permit. Section 301.2.1.1. - Amended. "Section 301.2.1.1. of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 301.2.1.1. Detached accessory buildings used as tool and storage sheds, playhouses, and similar uses provided that: a. The building is accessory to a dwelling unit. b. The building neither exceeds 120 square feet in roof area nor exceeds 6 feet in overall height. C. The building has no plumbing or electrical installations or fixtures. d. The building is separated from any similar accessory structures by a minimum distance of 6 feet. Section 301.2.1.2. - Amended. "Section 301.2.1.2. of the Uniform Administrative code hereby is amended to read, in words and figures, as follows: "Section 301.2.1.2. Fences not over 6 feet high. EXCEPTION 1: Walls or fences more than 42" above finish grade, within the required front yard setback area. Section 301.2.1.5. - Amended. "Section 301.2.1.5. of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 301.2.1.5. Retaining walls which are not over 3 feet in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding flammable liquids. Section 301.2.1.11. - Amended. "Section 301.2.1.11. of the Uniform Administrative Code hereby is amended to read in words and figures, as follows: 5 "Section 301.2.1.11. Prefabricated swimming pools, spas, or hot tubs accessory to Group R, Division 3 Occupancy in which the pool walls are embedded no more than 12 inches below the adjacent grade and if the capacity thereof does not exceed 5,000 gallons. Section 302.1- Amended. Section 302.1 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 302.1. Application. Application for a permit to perform the work shall be made in writing to the Building Official and shall fully describe said work. Plans, engineering calculations, diagrams, and other data, including specifications and schedules, may be required to determine whether the installation as described will be in conformance with the requirements of this Title. If it is found that the installation as described will conform with all legal requirements, and if the applicant has complied with the provisions of this Title, a permit for such installation shall be issued. No deviation may be made from the installation described in the permit and plan without the prior written approval of the Building Official. Section 303.4 - Amended "Section 303.4 of the Uniform Administrative Code hereby is amended by the addition of the following exception to read, in words and figures, as follows: "EXCEPTION: Demolition permits shall expire by limitation and shall become null and void if the work authorized by such permits is not substantially commenced within 45 days of the date such permit was issued or as otherwise specified by the Building Official. Section 303.6 - Added. "Section 303 of the Uniform Administrative Code hereby is amended by' the addition of a new subsection 303.6 to read, in words and figures, as follows: "Section 303.6. Qualifications of Permittee. No person shall be issued a permit under this Chapter until evidence of a valid California Contractor's License and Workers Compensation Insurance is presented to the Building Official. "EXCEPTION: Owner -builder permit may be issued for specified occupancies in accordance with California law. Section 304.2 - Amended. "Section 304.2 of the Uniform Administrative Code hereby is amended to read, in word and figures, as follows: R "Section 304.2. Permit Fees. The fees required in this Chapter shall be paid to the Building Official for all work for which a permit is required by this Title. "The determination of value or valuation under any of the provisions of this Chapter shall be made by the Building Official whose determination shall be final. The value is to be utilized in computing the permit and plan review fees established pursuant to this Chapter shall be the total value of all work for which the permit is issued including, by way of illustration and not by limitation, construction and finish work, painting, roofing, electrical, plumbing, heating, air-conditioning, elevators, fire -extinguishing systems, and all other permanent equipment. Section 304.3 - Amended. "Section 304.3. of the Uniform Administrative Code. hereby is amended to read, in words and figures, as follows: "Section 304.3. Plan Review Fees. When a plan or other data is required to be submitted for review and approval by the Building Official pursuant to this Chapter, a plan review fee shall be paid at the time of submittal of such plan or other data. Said plan review and recheck fees shall be established, and may be amended from time to time, by resolution of the City Council. Section 304.4 - Amended. "Section 304.4. of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 304.4. Expiration of Plan Review. Applications for which no permit is issued within 180 days following the date of submitted application shall expire by limitation, and plans and other data submitted for review may thereafter be returned to the applicant or destroyed by the Building Official. The Building Official may extend the time for action by the applicant for a period not exceeding 180 days upon request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. No application shall be extended more than once. In order to renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan review fee. Section 304.5 - Amended. "Section 304.5 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 304.5. Failure to obtain a permit and to pay fees therefor before commencing work shall be deemed evidence of violation of the provisions of this Chapter. A penalty, as established by resolution of the City Council, shall be assessed for work 7 commenced before a permit is issued. Whenever any work for which a permit is required under the provisions of this Chapter has been commenced without the authorization such permit, a special investigation may be required before a permit will be issued for any such work. In addition to any regular permit fee and/or any penalty fee, the said investigation fee shall be collected as established by resolution of the City Council. Section 304.6 - Amended. "Section 304.6 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "304.6. Fee Refunds. The Building Official shall collect such fees as are required to be paid by this Chapter and shall make no refund of fees paid except in accordance the provisions of this section and in no event after one hundred eighty (180) days have elapsed from the date of the issuance of the permit. All requests for refund of fees paid shall be made in writing to the Building Official and shall be made in accordance with the procedures and refund schedule established by resolution of the City Council. Section 310 - Added "Section 310 hereby is added to Chapter 3 of the Uniform Administrative Code by addition of a new section to read, in words and figures, as follows: "Section 310. Prohibited Uses of Building Sites. "310.1 Flood Hazard. Buildings are not permitted in an area determined by the city engineer to be subject to flood hazard by reason of inundation, overflow or erosion. "The placement of the building and other structures (including walls and fences) on the building site shall be such that water or mud flow will not be a hazard to the building or adjacent property. "EXCEPTION: This prohibition shall not apply when provision is made to eliminate such flood hazard to the satisfaction of the city engineer by providing adequate drainage facilities, by protective walls, suitable fill, raising the floor level of the building, a combination of these methods, or by other means. "310.2 Geologic Hazards. "310.2.1. No building or grading permit shall be issued under the provisions of this section when the city engineer finds that property outside the site of the proposed work could be damaged by activation or acceleration of a geologically hazardous condition and such activation or acceleration could be attributed to the proposed work on, or, change in use of, the site for which the permit is requested. For the purpose of this section, geologically hazardous condition does not include surface displacement due to earthquake faults. "310.2.2. Work requiring a building or grading permit by this code is not permitted in an area determined by the city engineer to be subject to hazard from landslide, settlement, or slippage. These hazards include those from loose debris, slopewash and the potential for mud flows from natural slopes or graded slopes. For the purposes of this section, landslide, settlement, or slippage does not include surface displacement due to earthquake faults. "310.2.3. Subject to the conditions of subsection 310.2.1 of this section, permits may be issued in the following cases: a. When the applicant has submitted an engineering geology and/or geotechnical engineering report or reports complying with the policies and provisions of city engineer which report or reports show that the hazard will be eliminated prior to the use or occupancy of the land or structures by modification of topography, reduction of subsurface water, buttressing, a combination of these methods, or by other means. b. When the applicant has submitted an engineering geology and/ geotechnical engineering report or reports complying with the policies and provisions of the city engineer which report or reports contain sufficient data to show that the site appears to be in no danger for the intended use. Section 311 - Added "Section 311 hereby is added to Chapter 3 of the Uniform Administrative Code to read in words and figures, as follows: "Section 311. Geology and Engineering Reports. The Building Official, or the City engineer in the case of an application for a grading permit, may require an engineering geology or geotechnical engineering report, or both, where in his opinion such reports are essential for the evaluation of the safety of the site. The engineering geology or geotechnical engineering report or both shall contain a finding regarding the safety of the building site for the proposed structure against hazard from landslide, settlement or slippage and a finding regarding the effect that the proposed building or grading construction will have on the geologic stability of property outside of the building site. Any engineering geology report shall be prepared by a certified engineering geologist licensed by the State of California. Any geotechnical engineering report shall be prepared by a civil engineer qualified to perform this work, such as a geotechnical engineer experienced in soil mechanics. When both an engineering geology and geotechnical engineering report are required for the evaluation of the safety of a building site, the two reports shall be coordinated before submission to the Building Official or city engineer. Any finding regarding the safety of the building site and the effect that the proposed building or grading construction will have on the geologic stability of property outside of the building site must be substantiated with sufficient data and analyzed in a manner consistent with the current industry standard of care and must be concurred with by the city engineer who may rely on the opinion of independent geotechnical reviewers. 2 Section 312 - Added "Section 312 hereby is added to Chapter 3 of the Uniform Administrative Code to read, in words and figures, as follows: "Section 312 Earthquake Fault Maps. Special studies zones maps within the City of Diamond Bar prepared under sections 2622 and 2623 of the California Public Resources Code which show traces of earthquake faults are hereby declared to be, on the date of official issue, a part of this code, and may be referred elsewhere in this code. Special studies zones maps revised under the above sections of the California Public Resources Code shall, on the date of their official issue, supersede previously issued maps which they replace. Copies of each of the above maps shall be available for examination by the public at the Department of Public Works, Department of Community Development and the Office of the City Clerk. Tables Deleted - Fees Established. "Tables No. 3-A, 3-B, 3-C, 3-D, 3-E, 3-F, 3-G, and 3-H of the Uniform Administrative Code hereby are deleted in their entirety. All fees required shall be established by resolution of the City Council which may, from time to time, amend the fees prescribed by such resolution." "15.00.130 Penalties for Violation of Division "It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 4: Amending Division 3 of Chapter 15.00 of Title 15 of the Diamond Bar City Code to read, in words and figures, as follows: 10 DIVISION 3. BUILDING CODE "Sections: "15.00.310 California Building Code - Adopted "15.00.320 Code Amendments Chapter 1 - Deleted. Section 1806.10 - Added. Section 1503 - Amended. Section 1504 - Amended. Table No. 15-A - Amended. Section 904.2.2.6 - Added. Section 3308 - Amended Section 3306 - Amended Section 3307 - Amended Section 3307.1 - Added Section 3307.2 - Added Section 3307.3 - Added Section 3309.1 - Amended Section 3309.2 - Amended Section 3309.3 - Amended Section 3309.9 - Amended Section 3309.10 - Added Section 3309.11 - Added Section 3310 (Appendix) - Amended. Section 3315 - Amended Section 3315.6 - Added Section 3316 - Amended Section 3316.3 - Added Section 3316.4 - Added Tables 33-A and 33-B (Appendix) - Deleted. "15.00.330 Penalties - Added. "15.00.310 California Building Code - Adopted "Except as hereinafter provided, the California Building Code, 1998 Edition (Part 2 of Title 24 of the California Code of Regulations), and the appendices thereto, which incorporates and amends the Uniform Building Code, 1997 Edition, published by the International Conference of Building Officials, is hereby adopted by reference and incorporated herein as though fully set forth herein and shall constitute the Building Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the City Clerk for use and examination by the public. 11 "15.00.320 Code Amendments Chapter 1- Deleted. "Chapter 1 of the California Building Code hereby is deleted, in its entirety. All administrative, permitting and related requirements of said Chapter 1 of the California Building Code shall be governed by Division 2 of this Chapter. Section 1806.10 - Added. "Section 1806.10 of the California Building Code is hereby added to read, in words and figures, as follows: "Section 1806.10. Foundations on Expansive Soil. Foundation systems on expansive soil shall be constructed in a manner that will minimize damage to the structure from movement of the soil. Slab -on -grad and mat -type footings for buildings located on expansive soils may be designed in accordance with the provisions of Division III or such Other engineering design based upon geotechnical recommendation as approved by the building official. For residential -type buildings, where such an approved method of construction is not provided, foundations and floor slabs shall comply with the following requirements: Depth of foundations below the natural and finish grades shall be not less that 24 inches for exterior and 18 inches for interior foundations. "2. Exterior walls and interior bearing walls shall be supported on continuous foundation. "3. Foundations shall be reinforced with at least two continuous one -half-inch diameter deformed reinforcing bars. One bar shall be placed within four inches of the bottom of the foundation and one within four inches of the top of the foundation. "4. Concrete floor slabs on grade shall be cast on a four -inch fill of coarse aggregate or on a moisture barrier membrane. The slabs shall be at least three and one-half inches thick and shall be reinforced with welded wire mesh or deformed reinforcing bars. Welded wire mesh shall have a cross-sectional area of not less than five -hundredths square inch per foot each way. Reinforcing bars shall have a diameter of not less that three -eights inch and be spaced at intervals not exceeding 24 inches each way. "5. The soil below an interior concrete slab shall be saturated with moisture to a depth of 18 inches prior to casting the concrete. Section 1503 -Amended "Section 1503 of the California Building Code as heretofore adopted, hereby is amended to read, in words and figures, as follows: 12 "Roof Covering Requirements. "Section 1503. The roof covering or roofing assembly on any structure regulated by this code shall as specified in Table 15-A and as classified in Section 1504. Noncombustible roof covering as defined in Section 1504.2 may be applied in accordance with the manufacturer's requirements in lieu of a fire -retardant roofing assembly. Roofing shall be secured or fastened to the supporting roof construction and shall provide weather protection for the building at the roof. "Roof Coverings Within Fire Zones. "Unless governed by more stringent requirements of this law, roofs on all buildings within all areas designated as Fire Zone 4 by the Los Angeles County Fire Protection District, and approved by the City Council, shall have at least a Class A roof covering. "l. Section 1503 is applicable to new buildings and to existing buildings when twenty-five percent (25 %) or more of the roof area is reroofed within a one-year period after issuance of a building permit. "2. Section 1503 is not applicable to existing buildings under the operation of a license or which owners have made applicable for licensure issued by the California Department of Social Services or the California Department of Health Service. "EXCEPTION: Existing buildings that have twenty-five percent (25 %) or more of the roof area reroofed within a one-year period after the issuance of the building permit or after commencing construction, are required to be fire retardant by other provisions of this code. "3. The installer of the roof covering shall provide certification of the roof covering classification to the building owner and, when requested, to the inspection authority having jurisdiction." Section 1504 - Amended. "Section 1504 of the California Building Code, hereby is amended by the addition of subparagraph 1504.4 to read, in words and figures, as follows: "1504.4 EXCEPTION: Except as required within Section 1503 of the California Building Code, as adopted by the City Council of the City of Diamond Bar, and notwithstanding any other provision of this Code, any existing roof covering not in conformity with this Section may be repaired by the use of similar non -conforming roof covering materials where the repair thereof does not exceed twenty-five percent (25 %) of the existing gross roof area; provided, however, that the twenty-five percent (25 %) exception provided hereunder may be utilized only once in any twelve (12) month period time. to 13 Table No. 15-A - Amended. "Table No. 15-A - Minimum Roof Classes of the California Building Code, as heretofore adopted by this Council, hereby is amended by deleting therefrom any and all references to "NR - Nonrated roof coverings" and substituting therefor "C - Class C roofing. " Section 904.2.2.6 - Added. "Section 904.2.2.6 of the California Building Code hereby is amended by the addition of a new subsection (6) to read, in words and figures, as follows: "Section 904.2.2.6. In buildings over three stories in height; provided, however, the respective increase in area and in height specified in Sections 505 and 506, and the substitution for one-hour fire -resistive construction specified in Section 508 shall be permitted. For the purposes of this subsection the Building Official may consider a basement as a story where the basement would have originally been considered a story except for fill being placed against the building. In making this determination the Building Official shall consult with the fire department. Section 3308 - Amended "Section 3308 of Chapter 33 (Appendix) of the California Building Code hereby is amended by addition to and modification of definitions therein to read, in words and figures, as follows: "BUILDING OFFICIAL. Whenever in Chapter 33 (Appendix) the term "building official" is used, said term shall mean, and all powers and duties to be exercised by the building official shall be vested in, the city engineer of the City of Diamond Bar. "ENGINEERING GEOLOGIST shall mean a person experienced and knowledgeable in engineering geology and holding a valid certificate of registration as a geologist issued by the State of California. "LANDSCAPE ARCHITECT shall mean a person holding a valid certificate of registration as a landscape architect issued by the State of California. "SOILS ENGINEER (GEOTECHNICAL ENGINEER) shall mean a civil engineer experienced and knowledgeable in the practice of soils (geotechnical) engineering and holding a valid certificate of registration as a soil (geotechnical) engineer issued by the State of California. Section 3306 - Amended 14 Section 3306.3 - Added "Section 3306 hereby is amended by adding subsections 3306.3, 3306.3a and 3306.3b of Chapter 33 (Appendix) of the California Building Code to read, in words and figures, as follows: "Section 3306.3 Other Permits Required and Jurisdiction of Other Agencies. "Section 3306.3.a Other Permits Required. Permits issued under provisions of this Chapter 33 (Appendix) convey no right to erec=t any foundation, structure or building, or construct any swimming pool, spa or hot tub, or do any plumbing work, or do any electrical work. Regular foundation, structure or building; swimming pool, spa or hot tub; plumbing; electrical or other permits shall be secured for all such work. "Section 3306.3.b Jurisdiction of Other Agencies. Permits issued under provisions of this Chapter 33 (Appendix) shall not relieve the owner of the responsibility for securing permits, licenses or approvals that may be required from other departments or divisions of the governing agencies. Section 3307 - Amended "Section 3307 of Chapter 33 (Appendix) of the California Building Code hereby is amended by adding subsection 3307.1, 3307.2, and 3307.3 to read, in words and figures, as follows: Section 3307.1- Added "Section 3307.1. Hazardous Conditions. Whenever the city engineer determines that any existing excavation, embankment or fill has become a hazard to life and limb, or endangers structures, or adversely affects the safety, use or stability of a public way or drainage channel, the owner of the property upon which the excavation, embankment or fill is located, or other person or agent in control of said property, upon receipt of notice in writing from the city engineer shall within the period specified therein repair, reconstruct or remove such excavation, embankment or fill so as to eliminate the hazard. Section 3307.2 - Added "Section 3307.2. Maintenance of Protective Devices and Rodent Control. The owner of any property on which grading has been performed pursuant to a permit issued under the provisions of this code, or any other person or agent in control of such property, shall maintain in good condition and repair all drainage structures and other protective devices and burrowing rodent control when shown on the grading plans filed with the application for grading permit and approved as a condition precedent to issuance of such permit. 15 Section 3307.3 - Added "Section 3307.3. Correlation With Other Sections. The provisions of this section are independent of the provisions of Division 9, Building and property Rehabilitation Code of Title 15 of the Diamond Bar City Code. Section 3309 - Amended Section 3309.1- Amended "Section 3309.1 of Chapter 33 (Appendix) of the California Building Code hereby is amended to read, in words and figures, as follows: "Section 3309.1. permits Required. Except as exempted in Section 3306 of this Chapter 33 (Appendix), no person shall do any grading without first obtaining a grading permit from the city engineer. A separate permit shall be required for each site, and may cover both excavations and fills, except that a grading permit may be issued for a site to include incidental minor work outside the site on contiguous property, provided that the owner of such contiguous property has filed with the city engineer written consent to the work. Such consent shall include a statement that the owner will irrigate and maintain planted slopes and maintain drains located within his property and the owner will hold the City of Diamond Bar free and clear of any liability for damages do to the proposed work. Section 3309.2 - Amended "Section 3309.2 of Chapter 33 (Appendix) of the California Building Code hereby is amended to read, in words and figures, as follows: "Section 3309.2. Application. The provisions of Section 302 of the Uniform Administrative Code, as duly adopted, are applicable to grading and in addition the application shall state the estimated quantities of work involved. Section 3309.3 - Amended "Section 3309.3 of Chapter 33 (Appendix) of the California Building Code hereby is amended to read, in words and figures, as follows: "Section 3309.3. Grading Designation. Grading involving any fill intended to support structures, or grading for the development of more than one lot or parcel, or grading in excess of 1,000 cubic yards, or grading which includes excavation or fill in excess of 5 feet in depth or height shall be performed in accordance with the approved grading plan prepared by a civil engineer, and shall be designated as "engineered grading". All other grading shall be designated as "regular grading" unless the permittee chooses to have the grading performed as "engineered grading" or unless the city engineer determines that special conditions or unusual hazards exist, in which case grading shall be designated as and conform to the requirements of "engineered grading". 16 Section 3309.9 - Amended "Section 3309.9 of Chapter 33 (Appendix) of the California Building Code hereby is amended to read, in words and figures, as follows: "Section 3309.9. Issuance. The provisions of Section 303 of the Uniform Administrative Code, as duly adopted, are applicable to grading permits. The city engineer may require that grading operations and project designs be modified if delays occur which incur weather -generated problems not considered at the time the permit was issued. The city engineer may require professional inspection and testing by the soils engineer. When the city engineer has cause to believe that geologic factors may be involved, the grading will be required to conform to engineered grading. Section 3309.10 - Added Section 3309.10 hereby is added to Section 3309 of Chapter 33 (Appendix) of the California Building Code by addition of a new subsection to 3309.10a, and 3309.10b read, in words and figures, as follows: "Section 3309.10 Denial of Permit. "Section 3309.10.a. Flood and Geologic Hazards. The city engineer shall not issue a grading permit in any case where he finds that the work, as proposed by the applicant, is likely to adversely affect the stability of adjoining property or result in the deposition of debris on any public way or interfere with any existing drainage course or be in any area determined to be subject to flood or geologic hazard under provisions of Chapter 3 of the Uniform Administrative Code, as duly adopted and amended. EXCEPTION 1: This prohibition shall not apply when provision is made to eliminate such flood or geologic hazard to the satisfaction of the city engineer under the provisions of Section 310, Chapter 3 of the Uniform Administrative Code, as duly adopted and amended. EXCEPTION 2: This prohibition shall not apply when grading work in an existing drainage course is designed to meet all requirements for grading in drainage courses under the City's Hillside Management Ordinance and provision is made to the satisfaction of the city engineer to adequately collect, convey and discharge flows through the project without increasing erosion or deposition of debris or adversely affecting upstream or downstream properties. "Section 3309.10.b. Land Use. The city engineer shall not issue a grading permit for any work on the site unless the proposed uses shown on the grading plan for the site will comply with the provisions of the Zoning Code Ordinance of the City of Diamond Bar. 17 Section 3309.11 - Added "Section 3309.11 hereby is added to Section 3309 of Chapter 33 (Appendix) of the California Building Code by addition of a new subsection 3309. l la and 3309.1lb to read, in words and figures, as follows: "Section 3309.11. Import and Export of Earth Materials in Excess of 10, 000 Cubic Yards. "Section 3309.11.a. Transport Over Public Maintained Streets. In addition to other provisions of this code, the following requirements shall apply when earth materials in excess of 10,000 cubic yards are to be exported from or imported to a grading site by transporting such materials over a publicly maintained street. The point of access to the public street shall be located as approved by the city engineer. 2. Special safety precautions, including, but not limited to, the access road approach grade and alignment to the public street, sight distance at the intersection with the public street and traffic control devices may be required by the city engineer. "Section 3309. l l.b Zoning Ordinance Compliance. No grading permit shall be issued for the import or export of more than 10,000 cubic yards of earth material to or from a grading site where such work would be classified as an "off-site transport grading project" as defined in Title 22, entitled "Zoning Ordinance", of the County of Los Angeles, as duly adopted by the City of Diamond Bar, unless the project is in conformance with Title 22. Section 3310 (Appendix) - Amended. "Section 3310 of Chapter 33 of the California Building Code Appendix hereby is amended to read, in words and figures, as follows: "Section 3310. Grading Fees. Whenever any permit fees, plan review fees, inspection fees or other fees are required to be paid the same shall be paid in accordance with the procedures and in such amounts as established, and may be amended from time to time, by resolution of the City Council. Section 3315 - Amended Section 3315.6 - Added "Section 3315 hereby is amended by adding subsection 3315.6 of Chapter 33 (Appendix) of the California Building Code to read, in words and figures, as follows: 18 "Section 3315.6. Overflow Protection. Berms, swales or other devices shall be provided at the top of cut or fill slopes steeper than five horizontal to one vertical to prevent surface waters from overflowing onto and damaging the face of the slope. Gutters or other special drainage controls shall be provided where the proximity of runoff from buildings or other structures is such as to pose a potential hazard to slope integrity. Section 3316 - Amended Section 3316.3 - Added "Section 3316 hereby is amended by adding subsection 3316.3, and 3316.4 of Chapter 33 (Appendix) of the California Building Code to read, in words and figures, as follows: "3316.3. Temporary Erosion Control Precautions. Grading operations shall be planned to avoid the rainy season, October 15 and April 15. Grading permits shall only be issued when a plan for erosion control and silt retention has been approved by the city engineer. "3316.3x. The city engineer shall not issue a grading permit for any work to be commenced between October 1 of any year and April 15 of the following calendar year, unless detail plans for such work include the details of protective measures, including desilting basins or other temporary drainage control measures, or both, as may be necessary to protect the adjoining public and private property from damage by erosion, flooding or deposition of debris which may originate from the site or result from such grading operations. If grading is begun prior to October 15, all protective measures shall be installed prior to October 15. If grading is begun on or after October 15, all protective measures shall be installed before grading is begun. All protective measures shall be maintained in good working order until April 15 of the succeeding year, where grading is done between October 15 and December 31, or until April 15 of the same year when grading is done between January 1 and April 15, unless their removal at an earlier date is agreed to by the city engineer. "3316.3b. Where a grading permit is issued and grading work commenced after April 15 and before October 1 of any year and the plans for such work do not include details of the protective measures described in section 3316.3.a, and it appears that the grading and installation of the permanent drainage devices as authorized by the permit will not be completed by October 15, then, on or before October 1 the owner of the site on which the grading is being performed shall file or cause to be filed with the city engineer revised detail plans which include details of the protective measures described in, and in all other respects follow, the provisions of section 3316.3.a. "3316.3c. Effect of Noncompliance. Should the owner fail to submit detail plans or to provide the protective measures required by sections 3316.3.a and 3316.3.b by the date specified therein, it shall be deemed that a default has occurred under the conditions of the grading permit security. Thereupon the city engineer may enter the property for the M) Purpose of installing, by city forces or other means, the drainage and erosion control devices shown on the approved detail plans, or if there are no approved detail plans, as may be deemed necessary to protect adjoining property from storm damage, or the city engineer may cause the owner of the site to be prosecuted as a violator of this code, or he may take both actions. Section 3316.4 - Added "Section 3316.4 hereby is added to Section 3316 of Chapter 33 (Appendix) of the California Building Code by addition of a new subsection to read, in words and figures, as follows: "Section 3316.4 Permanent Erosion Control. "Section 3316.4.a. Planting and Irrigation. The surface of all manufactured slopes shall be protected against damage by erosion by the installation of a and planting with permanent irrigation system P g ground cover, shrubs and/or trees which provide satisfactory long term erosion control. Planting and plant materials shall be specified and installed in accordance with the Hillside Management Ordinance of the City of Diamond Bar. The irrigation system shall provide adequate coverage and the proper application rate to maintain the appropriate moisture for the establishment and proper growth of the plantings installed, but the irrigation shall not saturate the slopes or cause erosion. "Section 3316.4.b. Planting and Irrigation Plans and Specifications. For grading which includes cut slopes more than 5 feet in height; or fill slopes supporting structures or more than 3 feet in height; or natural slopes disturbed more than 10 feet in surficial extent by the grading operations planting and irrigation plans and specifications shall be submitted for approval of the city engineer. For all manufactured slopes more than 20 feet in height or natural slopes disturbed more than 20 feet in surficial extent by grading operations plans shall be prepared and signed by a civil engineer or landscape architect. "Section 3316.4.c. Rodent Control. All manufactured slopes steeper than four horizontal to one vertical within a grading project adjacent to undeveloped or unoccupied land shall be protected from potential slope damage by a preventative program of burrowing rodent control. "Section 3316.4.d. Release of Security. The planting and irrigation systems required by this section shall be installed as soon as practical after rough grading. Prior to final approval of grading and before the release of gradingsecurity, the planting shall be well established and growing on the slopes and, where required by subsection 3316.4.c, there shall be evidence of an effective rodent control program. Tables A -3 3-A and A -33-B (Appendix) Deleted "Tables No. A -33-A and A -33-B hereby are deleted from Chapter 33 of the California Building Code Appendix in their entirety. " 20 "15.00.330 Penalties for Violation of Division "It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 5: Amending Division 4 of Chapter 15.00 of Title 15 of the Diamond Bar City Code to read, in words and figures, as follows: DIVISION 4. MECHANICAL CODE "Sections: "15.00.510 California Mechanical Code - Adopted. "15.00.520 Amendments "15.00.530 Penalties - Added. "15.00.510 Mechanical Code - Adopted. "Except as hereinafter provided, the 1998 Edition of California Mechanical Code (Part 4 of Title 24 of the California Code of Regulations) and the Appendices thereto, which incorporates and amends the Uniform Mechanical Code, 1997 Edition, published by the International Conference of Building Officials, is hereby adopted by reference and incorporated herein as though fully set forth herein and shall constitute the Mechanical Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the Clerk for use and examination by the public. "15.00.520 Amendments Chapter 1- Deleted. "Chapter 1 of the California Mechanical Code hereby is deleted, in its entirety. All administrative, permitting and related requirements of said Chapter 1 of the California Mechanical Code shall be governed by Division 2 of this Chapter. 21 "15.00.530 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 6: Amending Division 5 of Chapter 15.00 of Title 15 of the Diamond Bar City Code to read, in words and figures, as follows: DIVISION 5. PLUMBING CODE "Sections: " 15.00.7 10 California Plumbing Code - Adopted "15.00.720 Amendments Section 10, 20 and 30 - Deleted. Section 320.0 - Added. Section 722.6 - Added. "15.00.730 Penalties - Added. "15.00.710 California Plumbing Code - Adopted. "Except as hereinafter provided, the 1998 Edition of the California Plumbing Code (Part 5 of Title 24 of the California Code of Regulations) and the appendices thereto, which incorporates and amends the Uniform Plumbing Code, 1997, Edition, published by the International Association of Plumbing and Mechanical Officials, is hereby adopted by reference and incorporated herein as though fully set forth herein and shall constitute the Plumbing Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times maintained by the City Clerk for use and examination by the public. "15.00.720 Amendments 22 Chanter 1- Deleted Chapter 1 of the California Plumbing Code hereby is deleted, in its entirety. All administrative, permitting and related requirements of said Chapter 1 of the California Plumbing Code shall be governed by Division 2 of this Chapter. Section 320.0 - Added. "Section 320.0 of the California Plumbing Code hereby is added to read, in words, and figures, as follows: "Section 320.0 All new structures shall be equipped with an additional main for future use of reclaimed water for landscape irrigation systems". Section 722.6 - Added. "A new subsection 722.6 hereby is added to Section 722 of the California Plumbing Code to read, in words and figures, as follows: Subsection "722.6 No such excavation shall be left unattended at any time unless the permittee shall have first provided a suitable and adequate barricade to assure public safety". "15.00.730 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 7: Amending Division 6 of Chapter 15.00 of Title 15 of the Diamond Bar City Code to read, in words and figures, as follows: 23 DIVISION 6. ELECTRICAL CODE "Sections : "15.00.910 California Electrical Code - Adopted. "15.00.920 Amendments Articles 089 and 90 - Deleted. Section 110-14 - Amended. Section 336-3 - Amended. Section 336-4 - Amended. Table No.300.5 - Amended. "15.00.930 Penalties - Added. "15.00.910 California Electrical Code - Adopted. "Except as hereinafter provided, the 1998 Edition of the California Electrical Code (Part 3 of Title 24 of the California Code of Regulations), including the appendices thereto, which incorporates the National Electrical Code, 1996 Edition, published by the National Fire Protection Association, is hereby adopted by reference with the same force and effect as though set forth herein in full and shall constitute the Electrical Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the Clerk for use and examination by the public. "15.00.920 Articles 089 and 90 - Deleted. "Articles 089 and 90 of the California Electrical Code hereby are deleted, in their entirety. All administrative, permitting and related requirements of said Articles of the California Electrical Code shall be governed by Division 2 of this Chapter. Section 110-14 - Amended. "Section 110-14 of the California Electrical Code, 1998 Edition, allowing the use of aluminum conductors shall be amended to read that no aluminum conductor smaller than No. 4AWG shall be used. Whenever any aluminum is utilized as herein permitted, the applicant shall be required to obtain, at applicant's expense, a separate Certificate of Inspection from a special inspector authorized by law to provide such inspections; no certificate of inspection shall be issued until after the on-site inspection. Section 336-4 - Amended. "Section 336.4 of the California Electrical Code, 1998 Edition, is hereby amended to read, in words and figures as follows: "Section 336-4(a) Type NM. Type NM Cable shall be permitted for concealed work in normally dry location. It shall be permissible to install or fish type NM cable in air voids in masonry block or tile walls where such walls are not exposed or subject to excessive moisture or dampness. 24 "Section 336-4(b) Type MNC. Type NMC cable shall be permitted: (1) for concealed work in dry, moist, damp, or corrosive locations; (2) in outside and inside walls of masonry block or tile; (3) in a shallow chase in masonry, concrete, or adobe protected against nails or screws by a steel plate at lease 1/16 inch (1.59 mm) thick and covered with plaster, adobe, or similar finish. Section 336-5(a) - Amended. "Section 336-5(a) of the California Electrical Code, 1998 Edition, is hereby amended to read, in words and figures as follows: "Section 336-5(a) Type NM or NMC. Types NM and NMC cables shall not be used: (1) in any dwelling or structure exceeding three floors above grade; (2) as service -entrance cable; (3) in oommemial and industrial buildings. For the purpose of this article, the first floor of a building shall be that floor that has fifty percent or more of the exterior wall surface area level with or above finished grade. One additional level that is the first level and not designed for human habitation and used only for vehicle parking, storage, or similar use shall be permitted. Section Table No. 300-5 - Amended. "Table No. 300-5 of said California Electrical Code, 1998 Edition is hereby amended to read, in words and figures, as follows: "15.00.930 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 8: "Amending Division 7 of Chapter 15.00 of Title 15 of the Diamond Bar City Code to read, in words and figures, as follows: 25 DIVISION 7. UNIFORM HOUSING CODE "Sections: "15.00.1110 Uniform Housing Code - Adopted "15.00.1120 Amendments Chapter 1 - Deleted "15.00.1130 Penalties - Added "15.00.1110 Uniform Housing Code - Adopted. "The "Uniform Housing Code", 1997 Edition, hereby is adopted in its entirety as the Housing Code of the City of Diamond Bar, together with the amendments, additions, deletions and exceptions set forth in this Division. "15.00.1120 Amendments. Chapter 1- Deleted. "Chapters 1 of the Uniform Housing Code hereby is deleted, in its entirety. All administrative, permitting and related requirements of said Chapters 1 of the Uniform Housing Code shall be governed by Division 2 of this Chapter. "15.00.1130 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 9: "Amending Division 8 of Chapter 15.00 of Title 15 of the Diamond Bar City Code to read, in words and figures, as follows: 26 DIVISION 8. UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE "Sections: "15.00.1310 Uniform Swimming Pool Spa and Hot Tub Code_ Adopted. "15.00.1320 Part 1 -Deleted. " 15.00.1330 Penalties -Added. "15.00.1310 Uniform Swimming Pool, Spa and Hot Tub Code - Adopted. "The "Uniform Swimming Pool, Spa and Hot Tub Code", 1997 Edition, published by the International Conference of Building Officials, hereby is adopted in its entirety as the Swimming Pool, Spa and Hot Tub Code of the City of Diamond Bar, together with the amendments, additions, deletions and exceptions set forth in this Division. "15.00.1320 Part 1- Deleted. "Part 1 of the Uniform Swimming Pool, Spa and Hot Tub Code hereby is deleted, in its entirety. All administrative, permitting and related requirements of said Part 1 of the Uniform Swimming Pool, Spa and Hot Tub Code shall be governed by Division 2. "15.00.1330 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to violate any Provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 10. All inconsistencies between the Building Code, Electrical Code, Mechanical Code, and Plumbing Code, as adopted by this Ordinance, and the 1998 edition of the California Building Code, Electrical Code, Mechanical Code, and Plumbing Code, as set forth in Parts 2, 3, 4, and 5, respectively, of Title 24 of the California Code of Regulations, are changes, modifications, amendments, additions or deletions thereto authorized by California Health and Safety Sections 17958.5 and 17958.7. Section 11. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Diamond Bar Municipal Code, these provisions shall be construed as continuations of those provisions and not as new enactments. 27 Section 12. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council of the City of Diamond Bar hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. Section 13. , This ordinance shall be effective upon adoption and shall become operative on July 1, 1999. PASSED, ADOPTED AND APPROVED this _ day of , 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1999, by the following vote: AYES: COUNCIL, MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ATTEST: City Clerk City of Diamond Bar 28 ARTICLE 300 — WIRING METHODS TabN 700.5. Minimum Corer Requtrertwrde, o to 600 VWta. Mammal. Burial in Inches buried eo fdtietOM pr. pbNtltosftttlt�i� peir diligencersigis ratelawgrid r between a PC" on the top fwrhea of any dine[ Y top sump OI finished 9rsde. eonorn.. or similar corer.) TYPO W Wiring Method or Circuit 1NLocaaton of or circiA All Locations Not Specified Below In Trench Below :.in. Thick Concrete or Equivalent Under a Building Under Minimum of 4 -in. Thick Concrete Exterior Slab with No Vehicular Traffic and the Slab Extending Not Less than 6 In. Bcvond the Underground Installation Under Streets. Highways. Roads. Alleys. Driveways. and Parking Lots One, and Two -Family Dwelling Driveways and Outdoor Park. ing Areas. and Used Only for Dwelling -Related Pur- poses In or Lnder At Tort Runways.lncluding Ad)acent Areas Where Trespassing Prohibited 2 t Rigid Metal pied curial Conor It or Caolee of Illegal Imerm Cortdtfetpe Condtel 3 Nonmetallic, Raceways tasted for Direct starlet the[" Concrete � Mmem or APProved 70-59 a Residential Branch S Cueuns f5 Control Rete" 120 Vona or Iasa of irrigation and GFCI Landscape Ughttnp rotwith PrMaximuc"on umited to Nor More and men 30 Von$ and Installed with Type rcut"eum Ora dine o of OF or In Other 20au"ion 20 arnparea Identified Cable or Raceway 6 Ig 1: 6 1: 6 0 (in Raceway 0 0 Only) fire Race. as Onh) 6 (Direct Burial) 4 (In Raceway) 24 Is is I. 0 (In Raceway On)% I 6 (Direct Burial) 4 (In Racewav) Ig 18 18 Vote I Fur sl units I in . _s 4 mm 18 Vutc : Rxerass apprustd (or hunal onh rheic conncie encased shall reCu..re Concrete cmrlopc not Icss than ] m [link. %utc J Leser deptof shall ir pcm nirdthud rheic abW area conductors roc tot icrminauom or aphcss or w here amps u othcnave rcgwrcd. %tttc a N -here one of clic rinng method �'ps listed m cuiumm I -3 n uud (or one of the O'cuil nTxs in columns 4 and 5. the than depth of Dural shalt be `rete where wlal nKk n cncoumcrcd. all r tang shall be ,nstalkd �n meta. ar nonmulhe i anvay permincd tot dines hurul. T'he rama)s malt De covered by a mmrI cd of ? m. o(mric,•ctr extend. ung ["4 to ruck. Perm (c) Indoor Wet Locations. In portions of dairies, laun. dnes, canneries: and other indoor wet locations, and in loca- tions where walls are frequently washed or where there are sur- faces of absorbent materials, such as damp paper or wood, the entire wiring system, where installed exposed, including all boxes, fittings, conduits, and cable used therewith. shall be mounted so that there is at least 1/a -in. (6.35 -mm) airspace berween it and the wall or supporting surface. Exception: Nonmetallic raceways, boxes, and fittings shall be permitted to be installed without the airspace on a concrete, masonn, tile, or similar surface. (FP's ): In general, areas where acids and alkali chemicals are han- dled and stored may present such corrosive conditions, particularly when wet or damp. Severe corrosive conditions may also be present in Portions of meat -packing plants, tanneries, glue houses, and some sta- bles; installations immediately adjacent to a seashore and swimming Pool areas: areas where chemical deicers are used; and storage cellars or rooms for hides• casings, fertilizer, salt, and bulk chemicals. 3007. Raceways Exposed to Different Temperatures. (a) Sealing. Where portions of an interior raceway system are exposed to widely different temperatures, as in refrigerat- ing or cold -storage plants, circulation of air from a w armer to a colder section through the raceway shall be prevented. (b) Expansion Joints. Raceways shall be prodded with expansion joints where necessary to compensate for thermal expansion and contraction. (FPM): Table 10 of Chapter 9 provides the expansion information for PVC. A nominal number for steel conduit can be determined by multipiving the expansion length in this table by 0.20. The coefficient of expansion for steel electrical metallic tubing, intermediate metal con. duit. and rigid conduit is 6.50 x 10'' (0.0000065 in. per in. of conduit for each aF in temperature change). 3008. Installation of Conductors with Other Systems. Raceways or cable trays containing electric conductors shall not contain any pipe. tube, or equal for steam, water, air, gas, drainage, or any service other than electrical. 300-9. Grounding Metal Enclosures. Metal raceways, boxes, cabinets, cable armor, and fittings shall be grounded as required in Article 250. 30010. Electrical Continuity of Metal Raceways and Enclo- sures. Metal raceways, cable armor, and other metal enclo- sures for conductors shall be metallically joined together into a continuous electric conductor and shall be so connected to all boxes, fittings and cabinets as to provide effective electrical continuity. Raceways and cable assemblies shall be mechani- cally secured to boxes, fittings, cabinets, and other enclosures. Exception No. 1: As provided in Section 370.17(c) for nonme- taUie boxes. Exception No. 2: As provided in Section 250-33, Exception No. 2 for metal enclosures. 1998 Edition CITY OF DIAMOND BAR PROPOSED ANNUAL BUDGET Fiscal Year 1999-00 1 a� o � d t ao O Co 0 r- 77- co 0 0 V O O M N (p A C6 rW W .0 V c 7 LL t O O 65 c 07 C Cl) N �° r 0 CC! OD V t: Q M c W COH o Z � � ;.f M Cl) H CL 0 a � d A CV CV O .N. � £ O w� 0O N m LQ ^ N os U T N UO WLO Cli w N T C4 m U. 1 E N c m o � CU CD = O a. o � <O T o � N co co ci v r CD � C OD OL W T Gi LO M W co N N X OGo c W N r Q 1 � 1 N Z CY) � r � wr J a a m o x LL M w N z C U W0 o l o F- E � E U CD 0 U � a ^ L6 T ai v O W N N (O w Co v w LA cq LO T E City Of Diamond Bar Personnel Summary Fiscal Year 1999-00 FULL TIME 1998-99 1999-00 POSITION Approved Actual Proposed Approved -City Manager 1 1 1 -Deputy City Manager 1 1 1 -Finance Director 1 1 1 -Dir.Of Community Services 1 1 1 -City Clerk 1 1 1 -Dir of Communications & Marketing 1 1 1 -Deputy Public Works Director 1 1 1 -Assistant to City Manager 1 1 1 -Associate Planner 1 1 1 -Accountant II 1 1 1 -Supt of Parks & Maint 1 1 1 -Secretary to City Manager/Office Manager 1 1 1 -Administrative Assistant 1 1 1 -Development Services Assistant 2 2 2 -Communications & Marketing Assistant 2 2 2 -Deputy City Clerk 1 1 1 -Administrative Secretary 3 3 3 -Secretary 2 2 2 -Account Clerk II 1 1 1 -MIS Technician 1 1 1 -Assistant Civil Engineer 1 1 1 -Code Enforcement Officer 1 1 1 -Maintenance Worker II 1 1 1 -Transportation Clerk 1 1 1 -Community Services Coordinator 1 1 1 Totals 30 30 30 0 PART TIME POSITION 1998-99 1999-00 Approved Actual Proposed Approved -Administrative Assistant 1 1 1 -Senior Account Clerk 1 1 1 -Community Services Coordinator 1 1 1 -Parks Maint.Helper 7 7 7 -Engineering Intern 1 1 1 -Adminstrative Intern 0 0 0 Totals 11 11 11 0 3 GENERAL FUND BUDGET CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 1999-2000 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use of Money & Property Transfers -In Other Funds Reserved Fund Balance Total Estimated Resources APPROPRIATIONS City Council City Attorney City Manager City Clerk Finance General Government Communications & Marketing Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev./Planning Building & Safety Community Services Public Works/Engineering Transfer -Out Other Funds Total Appropriations NET CHANGE IN FUND BALANCE 19984999 City Manager City Council Adjusted Budget Recommended Approved 2,061,000 2,071,000 0 3,270,000 3,630,000 0 1,881,700 2,581,800 0 74,500 11,330 0 306,500 322,500 0 1,988,950 1,365,330 0 702,220 690,500 0 915,958 934,500 0 592,100 0 0 11,792,928 11,606,960 0 134,670 128,070 0 193,572 240,000 0 354,580 344,080 0 223,415 267,100 0 259,470 275,330 0 698,723 607,900 0 615,830 478,620 0 3,975,300 3,997,300 0 12,500 12,000 0 7,360 7,360 0 65,000 66,000 0 43,915 53,015 0 488,383 438,650 0 684,500 330,500 0 1,709,974 1,662,860 0 1,568,688 1,585,430 0 387,668 330,100 0 11,423,548 10,824,315 0 7 369,380 782,645 0 GENERAL FUND REVENUE SUMMARY CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 1999-2000 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30200 Misc. Property Taxes Other Taxes 31010 Sales Tax 31200 Transient Occupancy Tax 31210 Franchise Tax 31250 Property Transfer Tax Subventions - State: 31350 Motor Vehicle in Lieu 31450 Homeowners Exemption 31800 Off Highway Tax From Other Agencies 31820 FEMA Revenue 31890 Environmental Enhancement Pgm 31900 Intergovt Revenue - Other Cities Fines & Forfeitures 32150 Traffic Fines 32200 General Fines 32230 Parking Fines 32250 Vehicle Impound Fees 32270 False Alarm Fees 32350 Graffiti Restitution Current Service Charges: Building Fees: 34110 Building Permits 34120 Plumbing Permits 34130 Electrical Permits 34140 Mechanical Permits 34200 Permit Issuance Fee 34250 Inspection Fees 34300 Plan Check Fees 34350 SMIP Fees 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 1,800,000 1,800,000 42,200 150,000 160,000 35,080 110,000 110,000 48,000 1,000 1,000 11,100 .2,061,000 2,071,000 0 2,200,000 2,500,000 300,000 350,000 650,000 650,000 120,000 130,000 3,270,000 3,630,000 0 1,850,000 2,550,000 30,000 30,000 1,700 1,800 1,881,700 2,581,800 0 30,000 18,000 11,330 26,500 74,500 11,330 0 185,000 200,000 9,000 10,000 60,000 60,000 12,000 12,000 40,000 40,000 500 500 306,500 322,500 0 10 559,200 224,200 42,200 22,200 64,000 35,080 25,800 14,800 48,000 36,250 11,050 11,100 390,200 207,200 3,500 3,500 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES Planning Fees: 34410 Environmental Fees 34430 Current Planning Fees 34500 Miscellaneous Planning Permits Engineering Fees: 34610 Engr - Plan Check Fees 34620 Engr-Permit Issuance Fee 34630 Engr - Encroachment Fees 34640 Engr - Inspections Fees 64650 Engr - Soils Review 34665 Industrial Waste Fees Recreation Fees: 34720 Community Activities 34730 Senior Activities 34740 Athletics 34760 Fee Programs 34780 Contract Classes 34800 Special Event Fees Use of Money and Property: 36100 Interest Earnings 36600 Returned Check Charges 36610 Rents & Concessions 36630 Sale of Fixed Assets 36640 Sale of Promotional Items 36650 Sale of Printed Material 36651 Sale of Printed Material-Engr 36660 Donations 36900 Miscellaneous Revenue Transfers In -Other Funds: 39111 Transfer In -Gas Tax Fund 39113 Transfer In - Prop C Fund 39126 Transfer In - COPS Fund Fund Balance Reserve FY 1999-2000 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 10,000 10,000 50,000 40,000 500 135,000 120,000 4,000 4,000 2,000 15,000 185,000 135,000 17,000 10,000 10,000 26,000 30,000 10,000 12,000 75,000 90,000 100,000 90,000 150,500 185,000 -70,000 70,000 1,988,950 1,365,330 0 650,000 650,000 500 500 25,000 25,000 10,000 1,000 2,200 2,500 6,500 6,500 2,000 1,020 5,000 5,000 702,220 690,500 0 759,658 783,200 5,000 151,300 151,300 915,958 934,500 0 11 592,100 11,792, 928 11,606,96o 0 EXPENDITURE DETAIL SECTION & DEPARTMENT 13 CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager • City Clerk 14 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 6,130 TOTAL PERSONNEL DEPARTMENT: Legislative DIVISION: Summary ORGANIZATION #: 0014010 to 4040 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 420,800 421,050 0 7,000 7,000 0 8,020 8,020 0 74,900 62,650 0 4,100 4,900 0 6,130 6,130 0 94,450 94,510 0 615,400 604,260 0 SUPPLIES 41200 Operating Supplies 5,200 4,850 0 41300 Small Tools & Equipment 200 200 0 TOTAL SUPPLIES 5,400 5,050 0 OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 42395 Misc Expenditures TOTAL OPERATING EXP. PROFESSIONAL SERVICES 2,000 1,500 0 600 600 0 5,000 6,000 0 2,900 2,900 0 1,100 1,100 0 1,200 1,200 0 1,975 2,200 0 790 790 0 7,150 6,150 0 45,700 39,000 0 1,800 1,500 0 2,450 2,450 0 0 45,000 0 50 50 0 72,715 110,440 0 44000 Professional Services 53,150 57,500 0 44020 Prof Svcs - General Legal 90,000 90,000 0 44021 Prof Svcs - Special Legal 103,572 150,000 0 44030 Prof Svcs -Data Processing 4,000 0 TOTAL PROF SVCS 250,722 297,500 0 CAPITAL OUTLAY 46235 Computer Equip -Software ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL 2,000 2,000 0 2,000 2,000 0 (40,000) (40,000) 0 906,237 979,250 0 15 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42125 Telephone 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42395 Misc Expenditures 2,350 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS DIVISION TOTAL DEPARTMENT: Legislative DIVISION. City :Council ORGANIZATION #; 0014010 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 24,000 24,000 2,820 2,820 4,100 3,300 150 200 350 350 31,200 31,200 62,620 61,870 0 2,350 2,000 2,350 2,000 0 2,000 1,500 600 600 1,000 1,000 100 100 200 200 4,000 3,000 24,000 20,000 750 750 1,000 1,000 50 50 33,700 28,200 0 36,000 36,000 36,000 36,000 0 134,670 128,070 0 16 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENT Legislative FY 1999-2000 DIVISION: city Attorney ORGANIZATION #: 001:4020 - 1998-1999 City Manager City Council PROFESSIONAL SERVICES Adjusted Budget Recommended Approved 44020 Prof Svcs - General Legal 90,000 90,000 44021 Prof Svcs - Special Legal 103,572 150,000 TOTAL PROF SVCS 193,572 240,000 0 DIVISION TOTAL 193,572 240,000 0 17 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Legislative DIVISION: City Manager ORGANIZATION p: 001-4030 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 42125 Telephone 40010 Salaries 259,600 259,850 40020 Over -Time Wages 5,000 5,000 40070 City Paid Benefits 3,050 3,050 40080 Retirement 48,650 41,150 40083 Worker's Comp. Exp. 3,100 3,600 40085 Medicare 3,780 3,780 40090 Cafeteria Benefits 39,550 39,550 TOTAL PERSONNEL 362,730 355,980 0 SUPPLIES 41200 Operating Supplies 1,000 1,000 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 1,100 1,100 0 OPERATING EXPENDITURES 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 25,500 0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment 1,500 1,500 1,000 1,000 1,200 1,200 1,200 1,200 500 500 3,000 3,000 19,500 16,000 750 500 600 600 29,250 25,500 0 1,500 1,500 1,500 1,500 0 (40,000) (40,000) DIVISION TOTAL 354,580 344,080 0 18 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT. DIVISION: ORGANI7ATION N. Legislative City Cleric 001-4040 1998-1999 City Manager City Council PERSONNEL SERVICES Adjusted Budget Recommended Approved 40010 Salaries 40020 Over -Time Wages 137,200 137,200 40070 City Paid Benefits 2,000 2,150 2,000 40080 Retirement 22,150 2,150 18,200 40083 Worker's Comp. Exp. 850 1,100 40085 Medicare 2,000 2,000 40090 Cafeteria Benefits 23,700 23,760 TOTAL PERSONNEL 190,050 186,410 0 SUPPLIES 41200 Operating Supplies 1,850 1,850 41300 Small Tools & Equipment 100 TOTAL SUPPLIES 1,950 100 1,950 0 OPERATING EXPENDITURES 42115 Advertising 5,000 6,000 42125 Telephone 400 42200 Equipment Maintenance 100 400 42315 Membership & Dues 675 100 42320 Publications 90 900 42325 Meetings 150 90 150 42330 Travel -Conferences 2,200 3,000 42335 Travel -Mileage & Auto Allow 300 42340 Education & Training 850 250 42390 Elections 850 TOTAL OPERATING EXP. 0 9,765 45,000 56,740 0 PROFESSIONAL SERVICES 44000 Professional Services 15,650 20,000 44030 Prof Svcs -Data Processing 4,000 TOTAL PROF SVCS 19,650 20,000 0 CAPITAL OUTLAY 46235 Computer Equip -Software 2,000 2,000 2,000 2,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL 223,415 267,100 0 19 CITY OF DIAMOND BAR Department -Admin. &Support • Finance • General Government • Communications & Marketing 20 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 40093 Benefits Administration 5,420 TOTAL PERSONNEL SUPPLIES DEPARTMENT: Admin& Support DIVISION: Summary ORGANIZATION #: 001-4050ito 4095 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 346,600 373,400 0 2,000 4,000 0 11,400 0 0 4,900 5,360 0 57,220 50,300 0 2,200 3,050 0 5,950 5,420 0 53,120 58,570 0 7,200 7,200 0 490,590 507,300 0 41200 Operating Supplies 20,800 19,800 0 41300 Small Tools & Equipment 450 450 0 41400 Promotional Supplies 24,500 27,000 0 TOTAL SUPPLIES 45,750 47,250 0 OPERATING EXPENDITURES 42100 Photocopying 6,500 7,000 0 42110 Printing 53,000 57,000 0 42111 Printing -Pre Press Svcs 16,000 14,000 0 42112 Photography 500 1,000 0 42113 Engraving Svcs 2,000 3,000 0 42115 Advertising 30,000 35,000 0 42120 Postage 45,500 47,500 0 42121 Mailing Services 3,500 3,500 0 42125 Telephone 31,000 31,000 0 42126 Utilities 750 750 0 42128 Banking Charges 6,000 7,000 0 42130 Rental/Lease of Equipment 22,500 22,500 0 42140 Rental/Lease of Real Prop 218,500 222,500 0 42200 Equipment Maintenance 11,000 11,000 0 42205 Computer Maintenance 7,500 4,500 0 42210 Maint. of Grounds/Bldgs 20,000 20,000 0 42310 Fuel 1,500 1,500 0 42315 Membership & Dues 30,750 31,600 0 42320 Publications 4,200 5,350 0 42325 Meetings 22,150 22,650 0 42330 Travel -Conferences 28,500 22,500 0 42335 Travel -Mileage & Auto Allow 200 700 0 42340 Education & Training 22,453 18,000 0 42345 Employment Physicals 1,500 1,500 0 21 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Admin & Support, DIVISION: Surnntary ORGANIZATION #: 0014050 to 4095 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 42355 Contributions -Comm Groups 500 5,000 0 42395 Misc Expenditures 1,500 2,500 0 TOTAL OPERATING EXP. 587,503 598,550 0 PROFESSIONAL SERVICES 44000 Professional Services 85,100 94,000 0 44010 Prof Svcs-Acctg & Auditing 46,000 47,000 0 44030 Prof Svcs -Data Processing 14,550 15,000 0 TOTAL PROF SVCS 145,650 156,000 0 CONTRACT SERVICES 0 8,600 6,000 45000 Contract Services 12,260 14,500 0 TOTAL CONTRACT SVCS. 12,260 14,500 0 CAPITAL OUTLAY 46100 Auto Equipment 46200 Office Equipment 46220 Office Equip -Furniture 46230 Computer Equip -Hardware 46235 Computer Equip -Software 46240 Communications Equip 45250 Misc Equipment ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL 65,000 0 1,870 2,000 0 33,000 5,000 0 191,550 46,500 0 26,050 17,350 0 1,200 0 0 8,600 6,000 0 327,270 76,850 5- (35,000) (38,600) 0 1,574,023 1,361,850 0 22 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT.'Admi.w4uppolt' DIVISION: Finance ORGANIZATION tl: 0014050 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 42110 Printing 40010 Salaries 150,300 177,100 40020 Over -Time Wages 2,000 2,000 40030 Part=Time Salaries 11,400 42335 40070 City Paid Benefits 2,150 2,610 40080 Retirement 24,570 23,400 40083 Worker's Comp. Exp. 1,000 1,450 40085 Medicare 3,100 2,570 40090 Cafeteria Benefits 24,150 29,600 TOTAL PERSONNEL 218,670 238,730 0 SUPPLIES 41200 Operating Supplies 1,300 1,300 41300 Small Tools & Equipment 200 200 TOTAL SUPPLIES 1,500 1,500 0 OPERATING EXPENDITURES 42110 Printing 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travei-Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 9,700 0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 5,000 4,000 750 1,000 350 350 150 150 2,500 3,000 200 200 800 1,000 9,750 9,700 0 44000 Professional Services 5,000 3,000 44010 Prof Svcs-Acctg & Auditing 26,000 27,000 44030 Prof Svcs -Data Processing 12,550 13,000 TOTAL PROF SVCS 43,550 43,000 0 CAPITAL OUTLAY 46200 Office Equipment 1,000 1,000 1,000 1,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (15,000) (18,600) DIVISION TOTAL 259,470 275,330 0 23 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Atfmia & Support DIVISION: General Govt ORGANIZATION 9: 001-4090 -. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES Operating Supplies 12,500 40070 City Paid Benefits 200 200 40080 Retirement 1,000 1,000 40093 Benefits Administration 7,200 7,200 TOTAL PERSONNEL 8,400 8,400 0 SUPPLIES 41200 Operating Supplies 12,500 15,000 41300 Small Tools & Equipment 250 250 41400 Promotional Supplies 12,500 12,500 TOTAL SUPPLIES 25,250 27,750 0 OPERATING EXPENDITURES 42100 Photocopying 6,500 7,000 42110 Printing 13,000 13,000 42113 Engraving Svcs 2,000 3,000 42115 Advertising 17,500 17,500 42120 Postage 30,000 30,000 42121 Mailing Services 1,000 1,000 42125 Telephone 30,000 30,000 42126 Utilities 750 750 42128 Banking Charges 6,000 7,000 42130 Rental/Lease of Equipment 19,000 19,000 42140 Rental/Lease of Real Prop 213,500 220,000 42200 Equipment Maintenance 11,000 11,000 42210 Maint. of Grounds/Bldgs 20,000 20,000 42310 Fuel 1,500 1,500 42315 Membership & Dues 26,500 27,000 42320 Publications 2,500 2,500 42325 Meetings 20,000 20,000 42330 Travel -Conferences 13,500 13,500 42340 Education & Training 17,653 10,000 42345 Employment Physicals 1,500 1,500 42395 Misc Expenditures 1,500 1,500 TOTAL OPERATING EXP. 454,903 456,750 0 PROFESSIONAL SERVICES 44000 Professional Services 75,000 75,000 44010 Prof Svcs-Acctg & Auditing 20,000 20,000 44030 Prof Svcs -Data Processing 2,000 2,000 TOTAL PROF SVCS 97,000 97,000 0 24 CITY OF DIAMOND BAR DEPARTMENT Admin :::& Support ESTIMATED EXPENDITURES DIVISION: General Govt FY 1999-2000 ORGANIZATION 9: 001-4090 1998-1999 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45000 Contract Services 12,000 12,000 TOTAL CONTRACT SVCS. 12,000 12,000 0 CAPITAL OUTLAY 46100 Auto Equipment 65,000 46200 Office Equipment 870 1,000 46220 Office Equip-Fumiture 33,000 5,000 46240 Communications Equip 1,200 46250 Misc Equipment 1,100 101,170 6,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DIVISION TOTAL 698,723 607,900 0 25 CITY OF DIAMOND BAR DEPARTMENT: Admin 8' Support 42111 ESTIMATED EXPENDITURES 16,000 DIVISION: Com & Mkting Photography FY 1999-2000 1,000 ORGANIZATION #. 004-4095 Advertising 12,500 17,500 1998-1999 City Manager City Council 17,500 Adjusted Budget Recommended Approved PERSONNEL SERVICES 42125 Telephone 1,000 40010 Salaries 196,300 196,300 3,500 40020 Over-Time Wages 42140 2,000 5,000 40070 City Paid Benefits 2,550 2,550 7,500 40080 Retirement 31,650 25,900 3,500 40083 Worker's Comp. Exp. 1,200 1,600 1,350 40085 Medicare 2,850 2,850 2,000 40090 Cafeteria Benefits 28,970 28,970 12,500 TOTAL PERSONNEL 263,520 260,170 0 SUPPLIES 42340 Education & Training 4,000 41200 Operating Supplies 7,000 3,500 500 41400 Promotional Supplies 12,000 14,500 TOTAL SUPPLIES 19,000 18,000 0 OPERATING EXPENDITURES 42110 Printing 35,000 40,000 42111 Printing -Pre Press Svcs 16,000 14,000 42112 Photography 500 1,000 42115 Advertising 12,500 17,500 42120 Postage 15,500 17,500 42121 Mailing Services 2,500 2,500 42125 Telephone 1,000 1,000 42130 Rental/Lease of Equipment 3,500 3,500 42140 Rental/Lease of Real Prop 5,000 2,500 42205 Computer Maintenance 7,500 4,500 42315 Membership & Dues 3,500 3,600 42320 Publications 1,350 2,500 42325 Meetings 2,000 2,500 42330 Travel -Conferences 12,500 6,000 42335 Travel -Mileage & Auto Allow 500 42340 Education & Training 4,000 7,000 42355 Contributions -Comm Groups 500 5,000 42395 Misc Expenditures 1,000 TOTAL OPERATING EXP. 122,650 132,100 0 PROFESSIONAL SERVICES 44000 Professional Services 5,100 16,000 TOTAL PROF SVCS 5,100 16,000 0 CONTRACT SERVICES 45000 Contract Services 260 2,500 TOTAL CONTRACT SVCS. 260 2,500 0 26 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 CAPITAL OUTLAY DEPARTMENT: Admin k.support DIVISION: Com & Mlcting ORGANIZATION 0: 001-4095 1998-1999 City Manager City Council Adiusted Budaet Recommended ADDroved 46230 Computer Equip -Hardware 191,550 46,500 46235 Computer Equip -Software 26,050 17,350 46250 Misc Equipment 7,500 6,000 225,100 69,850 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (20,000) (20,000) DIVISION TOTAL 615,830 478,620 0 27 CITY OF DIAMOND BAR Department - Public Safety • Law Enforcement • Community Volunteer Patrol Fire • Animal Control • Emergency Preparedness 28 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT` Public Safety DIVISION: Summary ORGANIZATION W: 0014411 to 4440- - CONTRACT SERVICES 1998-1999 City Manager City Council CS -Sheriff /Special Evts Adjusted Budget Recommended Approved PERSONNEL SERVICES 45405 CS -Parking Citation Admin 45410 40083 Worker's Comp. Exp. 5,000 5,000 0 TOTAL PERSONNEL 5,000 5,000 0 SUPPLIES 500 7,400 0 41200 Operating Supplies 10,000 12,000 0 41300 Small Tools & Equipment 1,000 1,000 0 TOTAL SUPPLIES 11,000 13,000 0 OPERATING EXPENDITURES 42110 Printing 800 500 0 42125 Telephone 2,200 2,200 0 42126 Utilities 375 375 0 42130 Rental/Lease - Equipment 2,800 2,800 0 42140 Rental/Lease - Real Prop 100 100 0 42200 Equipment Maintenance 5,700 5,500 0 42310 Fuel 500 0 0 42315 Membership & Dues 2,800 3,000 0 42320 Publications 1,000 500 0 42325 Meetings 3,500 3,500 0 42340 Education & Training 1,000 1,000 0 TOTAL OPERATING EXP. 20,775 19,475 0 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 16,640 16,640 0 TOTAL PROF SVCS 16,640 16,640 0 CONTRACT SERVICES 45401 CS -Sheriff Department 45402 CS -Sheriff /Special Evts 45403 Contract Svcs -Animal Cntrl 45404 Contract Services -Fire Dept 45405 CS -Parking Citation Admin 45410 CS -Crossing Guard Svcs 5,000 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment 46250 Misc Equipment 46310 Bldg Improvements -Civic Ctr DIVISION TOTAL 3,822,800 3,822,800 0 78,000 100,000 0 65,000 66,000 0 7,360 7,360 0 5,000 5,000 0 65,000 65,000 0 4,043,160 4,066,160 0 500 7,400 0 3,500 3,500 0 3,000 4,000 0 500 500 0 7,500 15,400 0 4,104,075 4,135,675 0 29 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 OPERATING EXPENDITURES 42200 Equipment Maintenance 42325 Meetings TOTAL OPERATING EXP CONTRACT SERVICES DEPARTMENT: Public Safety DIVISION. law Enforcement ORGANIZATION #: 001-4471 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 4,000 4,000 500 500 4,500 4,500 0 45401 CS -Sheriff Department 3,822,800 3,822,800 45402 CS -Sheriff /Special Evts 78,000 100,000 45405 CS -Parking Citation Admin 5,000 5,000 45410 CS -Crossing Guard Svcs 65,000 65,000 TOTAL CONTRACT SVCS. 3,970,800 3,992,800 0 DIVISION TOTAL 3,975,300 30 3,997, 300 0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public Safety DIVISION: Volurd00r Patrol ORGANIZATION 0: 0014445 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40083 Worker's Comp. Exp. 5,000 5,000 TOTAL PERSONNEL 5,000 5,000 0 SUPPLIES 41200 Operating Supplies 2,000 2,000 41300 Small Tools & Equipment 500 500 TOTAL SUPPLIES 2,500 2,500 0 OPERATING EXPENDITURES 42125 Telephone 1,000 1,000 42200 Equipment Maintenance 500 500 42310 Fuel 500 42325 Meetings 3,000 3,000 TOTAL OPERATING EXP. 5,000 4,500 0 DIVISION TOTAL 12,500 12,000 0 31 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENTS Public Safety FY 1999-2000 DIVISION; Fire Protection ORGANIZATION. #: 001-4421' 1998-1999 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 45404 Contract Services -Fire Dept 7,360 TOTAL CONTRACT SVCS. 7 7,360 ,360 7,366------- 0 DIVISION TOTAL 7,360 7,366----o 32 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Animal Control FY 1999-2000 ORGANIZATIp{I #: 001-4431 - - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 65,000 66,000 TOTAL CONTRACT SVCS. 65,000 66,000 0 DIVISION TOTAL 65,000 66,000 0 33 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES DEPARTMENT: Public Safety DIVISION: Emergency Prep ORGANIZATION :#: 0,01:400 19984999 City Manager City Council Adjusted Budget Recommended Approved 8,000 10,000 500 500 8,500 10,500 OPERATING EXPENDITURES Computer Equip -Hardware 500 42110 Printing 800 500 42125 Telephone 1,200 1,200 42126 Utilities 375 375 42130 Rental/Lease - Equipment 2,800 2,800 42140 Rental/Lease - Real Prop 100 100 42200 Equipment Maintenance 1,200 1,000 42315 Membership & Dues 2,800 3,000 42320 Publications 1,000 500 42340 Education & Training 1,000 1,000 TOTAL OPERATING EXP. 11,275 10,475 0 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 16,640 16,640 TOTAL PROF SVCS 16,640 16,640 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 500 7,400 46240 Communications Equipment 3,500 3,500 46250 Misc Equipment 3,000 4,000 46310 Bldg Improvements -Civic Ctr 500 500 7,500 15,400 0 DIVISION TOTAL 43,915 53,015 0 34 CITY OF DIAMOND BAR Department - Development Svcs Planning • Building and Safety 35 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 40,800 TOTAL OPERATING EXP. QEPARTMENT: Development Svcs` DIVISION'- Summary ORGANIZATION:# .00410.#a 5220, 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 210,751 213,650 0 4,000 4,000 0 500 0 0 3,500 3,150 0 40,800 28,250 0 2,050 2,250 0 3,700 3,100 0 39,500 35,250 0 304,801 289,650 0 2,500 2,500 0 2,500 2,500 0 9,000 9,000 0 6,000 6,000 0 1,800 1,800 0 1,000 1,500 0 1,000 1,200 0 1,000 1,200 0 800 800 0 8,000 5,000 0 500 500 0 1,000 1,500 0 30,100 28,500 0 PROFESSIONAL SERVICES 44000 Professional Services 95,999 50,000 0 44100 Commission Compensation 7,000 7,000 0 44110 Commission Comp-SEATAC 500 1,000 0 44220 Planning - General Plan 15,000 25,000 0 44240 Prof Svcs - Environmental 10,000 20,000 0 44250 Planning - Projects 35,483 30,000 0 TOTAL PROF SVCS 163,982 133,000 0 CONTRACT SERVICES 45000 Contract Services 684,500 330,500 0 45213 CS -Code Enforcement 4,000 4,000 0 TOTAL CONTRACT SVCS. 688,500 334,500 0 CAPITAL OUTLAY 46220 Office Equipment -Furniture 3,000 1,000 3,000 1,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (20,000) (20,000) 0 DIVISION TOTAL 1,172,883 769,150 0 37 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 42335 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 2,500 0 TOTAL OPERATING EXP. DEPARTMENT: Development Svcs. DIVISION, Planning ORGANIZATION 9: OD1-5210 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 210,751 213,650 4,000 4,000 500 44110 3,500 3,150 40,800 28,250 2,050 2,250 3,700 3,100 39,500 35,250 304,801 289,650 0 2,500 2,500 2,500 2,500 0 PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44110 Commission Comp-SEATAC 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44250 Planning - Projects 800 TOTAL PROF SVCS 9,000 9,000 6,000 6,000 1,800 1,800 1,000 1,500 1,000 1,200 1,000 1,200 800 800 8,000 5,000 500 500 1,000 1,500 30,100 28,500 0 95,999 50,000 7,000 7,000 500 1,000 15,000 25,000 10,000 20,000 35,483 30,000 163,982 133,000 0 CONTRACT SERVICES 45213 CS -Code Enforcement 4,000 4,000 TOTAL CONTRACT SVCS. 4,000 4,000 0 CAPITAL OUTLAY 46220 Office Equipment -Furniture ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment 3,000 1,000 3,000 1,000 0 (20,000) (20,000) DIVISION TOTAL 488,383 438,650 0 37 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Development Svcs DIVISION Building 8 Safety ORGANIZATION #: V0145220 1998-1999 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45000 Contract Services 684,500 330,500 TOTAL CONTRACT SVCS. 684,500 330,500 0 DIVISION TOTAL 684,500 330,500 0 38 CITY OF DIAMOND BAR Department -Community Services • Park Administration • City Parks Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park • Recreation 39 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Community Svcs DIVISIOW. Summary. 'r ORGANIZATION #: 001 5,310 to 5350 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 42125 Telephone 42126 40010 Salaries 226,400 226,600 0 40020 Over -Time Wages 3,000 3,000 0 40030 Part -Time Salaries 100,900 59,850 0 40070 City Paid Benefits 4,450 3,450 0 40080 Retirement 41,850 30,100 0 40083 Worker's Comp. Exp. 6,700 8,600 0 40085 Medicare 9,150 7,950 0 40090 Cafeteria Benefits 49,450 38,500 0 0 TOTAL PERSONNEL 441,900 378,050 0 SUPPLIES 41200 Operating Supplies 53,220 58,000 0 41300 Small Tools & Equipment 1,000 2,000 0 41400 Promotional Supplies 1,050 0 0 TOTAL SUPPLIES 55,270 60,000 0 OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42353 Annivesary Celebration 0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 5,120 8,620 0 189,915 201,860 0 3,690 3,690 0 109,372 109,500 0 1,800 1,800 0 93,211 68,750 0 3,000 3,900 0 350 350 0 100 100 0 550 550 0 6,000 6,000 0 450 450 0 1,900 11,900 0 22,500 27,500 0 437,958 444,970 0 44000 Professional Services 2,200 2,200 0 44100 Commission Compensation 3,000 3,000 0 44300 Special Studies 18,686 15,200 0 TOTAL PROF SVCS 23,886 20,400 0 CONTRACT SERVICES 45518 CS -Storm Damage 450 450 - 0 45300 CS -Community Svcs 590,610 653,090 0 40 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Community. SVCS DIVISION': Summary ORGANI2ATIOR 9:1 001-5310 to 5350 > - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 45305 CS -Concerts in the Park 19,000 20,000 0 45310 CS -Excursions 50,000 50,000 0 TOTAL CONTRACT SVCS. 660,060 723,540 0 CAPITAL OUTLAY 46250 Misc Equipment 59,400 9,900 0 46410 Capital Improvements 31,500 26,000 0 90,900 35,900 0 DIVISION TOTAL 1,709,974 1,662,860 0 41 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 42320 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 2,200 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44300 Special Studies TOTAL PROF SVCS DEPARTMENT. Community Svcs DIVISION. Parks'Admin. ORGANIZATION :#:: 0014310 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 122,900 122,900 3,140 1,000 59,850 59,850 1,650 1,650 19,850 16,350 5,350 7,250 6,400 6,400 18,550 18,550 234,550 233,950 0 8,000 8,000 1,000 2,000 9,000 10,000 0 CONTRACT SERVICES 45300 Contract Services 45518 CS -Storm Damage 450 450 TOTAL CONTRACT SVCS. 450 450 0 CAPITAL OUTLAY 46250 Misc Equipment 4,400 4,400 4,400 4,400 0 DIVISION TOTAL 272,596 274,490 0 42 3,500 3,140 3,140 1,800 1,800 450 450 3,000 3,900 350 350 100 100 100 100 6,000 6,000 450 450 1,500 1,500 16,890 21,290 0 2,200 2,200 5,106 2,200 7,306 4,400 0 CONTRACT SERVICES 45300 Contract Services 45518 CS -Storm Damage 450 450 TOTAL CONTRACT SVCS. 450 450 0 CAPITAL OUTLAY 46250 Misc Equipment 4,400 4,400 4,400 4,400 0 DIVISION TOTAL 272,596 274,490 0 42 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT; Community Svcs DIVISION: PautGrow' Park ORGANISATION #: 001 5311 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 10,000 10,250 42140 Rental/Lease -Real Prop 18,000 18,500 42210 Maint. of Grounds/Bldgs 4,000 4,000 TOTAL OPERATING EXP. 32,000 32,750 0 CONTRACT SERVICES 45300 CS -Community Services 10,700 10,700 TOTAL CONTRACT SVCS. 10,700 10,700 0 DIVISION TOTAL 42,700 43,450 0 43 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: » Community€Svcs DIVISION; Heritage Pk ORGANIZATION #: ;001-5313 - 19984999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 720 720 42126 Utilities 11,840 12,200 42210 Maint. of Grounds/Bldgs 5,700 5,700 TOTAL OPERATING EXP. 18,260 18,620 0 CONTRACT SERVICES 45300 CS -Community Services 7,600 7,210 TOTAL CONTRACT SVCS. 7,600 7,210 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 1,500 1,000 1,500 0 DIVISION TOTAL 26,860 44 27,330 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES 800 14,700 DIVISION: Heritage Com Ctr, ORGANIZATION #: !001-5314 FY 1999-2000 5,000 42210 Maint. of Grounds/Bldgs 20,500 21,500 0 1998-1999 City Manager City Council DIVISION TOTAL Adjusted Budget Recommended Approved PERSONNEL SERVICES 24,350 24,350 40010 Salaries 550 550 40070 City Paid Benefits 3,50 3,250 40080 Retirement 150 1 200 40083 Worker's Comp. Exp. 0 40085 Medicare 400 6,150 15 6,150 40090 Cafeteria Benefits 35,550 34,900 0 TOTAL PERSONNEL SUPPLIES 5,000 5,000 41200 Operating Supplies 41300 Small Tools & Equipment 5,000 5,000 0 TOTAL SUPPLIES OPERATING EXPENDITURES 800 42125 Telephone 800 14,700 15,700 42126 Utilities 42200 Equipment Maintenance 5,000 5,000 42210 Maint. of Grounds/Bldgs 20,500 21,500 0 TOTAL OPERATING EXP. DIVISION TOTAL 61,050 61,400 0 45 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Community SVcs DIVISION': Maptehill Pk ORGANIZATION* 001-531f 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 600 42125 Telephone 600 13,650 14,000 42126 Utilities 42210 Maint. of Grounds/Bldgs 4,600 4,600 0 TOTAL OPERATING EXP. 18,850 19,200 CONTRACT SERVICES 8,800 8,800 45300 CS -Community Services 8,800 8,800 0 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 10,000 10,000 46410 Capital Improvements 10,000 10,000 0 DIVISION TOTAL 37,650 38,000 0 46 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT:Comimunity<Svcs DIVISION: Pantera Park ORGANIZATION` N: 001-5318 1998-1999 City Manager City Council Adjusted Budget Recommended Approved SUPPLIES 41400 Promotional Supplies 1,050 TOTAL SUPPLIES 1,050 0 0 OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 56,500 57,920 42130 Rental/Lease of Equipment 550 550 42210 Maint. of Grounds/Bldgs 11,900 11,900 TOTAL OPERATING EXP. 68,950 70,370 0 CONTRACT SERVICES 45300 CS -Community Services 30,100 30,680 TOTAL CONTRACT SVCS. 30,100 30,680 0 CAPITAL OUTLAY 46250 Misc Equipment 22,000 22,000 0 0 DIVISION TOTAL 122,100 47 101,050 U CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42210 Maint. of Grounds/Bldgs TOTAL OPERATING EXP. DEPARTMENT; Community Svcs: DIVISION, PetersowPark ORGANIZATIONS: 00145319 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 600 600 22,000 29,000 5,761 5,800 28,361 35,400 0 CONTRACT SERVICES 45300 CS -Community Services 17,500 17,840 TOTAL CONTRACT SVCS. 17,500 17,840 0 CAPITAL OUTLAY 46410 Capital Improvements 4,000 4,000 0 0 DIVISION TOTAL 49,861 53,240 48 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: < CommunityZvcs DIVISION: Reagan Pacts ORGANIZATION#: 001-5322 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 600 600 42126 Utilities 16,000 16,400 42210 Maint. of Grounds/Bldgs 4,500 4,500 TOTAL OPERATING EXP. 21,100 21,500 0 CONTRACT SERVICES 45300 CS -Community Services 12,200 12,420 TOTAL CONTRACT SVCS. 12,200 12,420 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 4,000 46410 Capital Improvements 17,500 16,000 18,500 20,000 0 DIVISION TOTAL 51,800 53,920 0 49 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: CommUnity;Svcs DIVISION: Starshine Park ORGANIZATION<#: 001-5325 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42126 Utilities 9,000 9,230 42210 Maint. of Grounds/Bldgs 800 800 TOTAL OPERATING EXP. 9,800 10,030 0 CONTRACT SERVICES 45300 CS -Community Services 4,400 4,400 TOTAL CONTRACT SVCS. 4,400 4,400 0 CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 1,000 1,000 0 U 15,200 14,430 0 50 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Community Svcs DIVISION. SummitridAe Pk ORGANIZATION'#: 001-5328 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 23,100 23,700 42210 Maint. of Grounds/Bldgs 6,000 7,000 TOTAL OPERATING EXP. 29,100 30,700 0 CONTRACT SERVICES 45300 CS -Community Services 24,100 24,540 TOTAL CONTRACT SVCS. 24,100 24,540 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 1,000 0 0 DIVISION TOTAL 54,200 55,240 0 51 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT Dammunity Svcs DIVISION: Sycamore Cyn Pk ORGANIZATION #: 00145331 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 1,800 1,800 42126 Utilities 13,125 13,460 42210 Maint. of Grounds/Bldgs 44,500 19,000 TOTAL OPERATING EXP. 59,425 34,260 0 CONTRACT SERVICES 45300 CS -Community Services 18,200 17,500 TOTAL CONTRACT SVCS. 18,200 17,500 0 CAPITAL OUTLAY 46250 Misc Equipment 1,000 1,000 0 0 DIVISION TOTAL 78,625 52 51,760 0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 109,200 0 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES DEPARTMENT: Community'Svcs DIVISION: Recreation ORGANIZATION M 001-5350 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 79,150 79,350 3,000 2,000 41,050 Meetings 2,250 1,250 18,050 10,500 1,200 1,150 2,350 1,150 24,750 13,800 171,800 109,200 0 40,220 45,000 40,220 45,000 0 42140 Rental/Lease of Real Prop 91,372 91,000 42325 Meetings 450 450 42340 Education & Training 400 10,400 42353 Annivesary Celebration 22,500 27,500 CAPITAL OUTLAY TOTAL OPERATING EXP. 114,722 129,350 0 PROFESSIONAL SERVICES 28,000 44100 Commission Compensation 3,000 3,000 44300 Special Studies 13,580 13,000 TOTAL PROF SVCS 16,580 16,000 0 CONTRACT SERVICES 45300 CS -Community Svcs 457,010 519,000 45305 CS -Concerts in the Park 19,000 20,000 45310 CS -Excursions 50,000 50,000 TOTAL CONTRACT SVCS. 526,010 589,000 0 CAPITAL OUTLAY 46250 Misc Equipment 28,000 28,000 0 0 DIVISION TOTAL 897,332 888,550 53 CITY OF DIAMOND BAR Department - Public Works • Public Works • Engineering • Traffic & Transportation • Envir Enhancement Pgm • Landscape Maintenance 55 CITY OF DIAMOND BAR DEPARTMENT: PubiiGWorks ESTIMATED EXPENDITURES Printing DIVISION: Summary FY 1999-2000 42115 1ORGANIZATION4:00.1-65.10to 3556 1,100 1,100 1998-1999 City Manager City Council 50,000 Adjusted Budget Recommended Approved PERSONNEL SERVICES 600 650 0 40010 Salaries 187,950 214,550 0 40020 Over -Time Wages 3,000 2,000 0 40030 Part -Tune Salaries 11,400 11,400 0 40070 City Paid Benefits 2,750 3,050 0 40080 Retirement 31,150 29,900 0 40083 Worker's Comp. Exp. 1,300 1,800 0 40085 Medicare 3,750 3,350 0 40090 Cafeteria Benefits 29,850 33,750 0 TOTAL PERSONNEL .271,150 299,800 0 SUPPLIES 41200 Operating Supplies 2,500 3,000 0 TOTAL SUPPLIES 2,500 3,000 0 OPERATING EXPENDITURES 42110 Printing 6,400 6,500 0 42115 Advertising 1,100 1,100 0 42126 Utilities 50,000 50,000 0 42315 Membership & Dues 600 650 0 42320 Publications 300 300 0 42325 Meetings 1,000 1,000 0 42330 Travel -Conferences 2,800 2,800 0 42335 Travel -Mileage & Auto Allow 100 100 0 42340 Education & Training 2,250 2,250 0 42360 Graffiti Reward Program 500 500 0 TOTAL OPERATING EXP. 65,050 65,200 0 PROFESSIONAL SERVICES 44000 Professional Services 14,715 9,500 0 44100 Commission Compensation 3,000 3,000 0 44230 Planning -Pavement Mgt 5,000 5,000 0 44240 Prof Svcs -Environmental 10,000 20,000 0 44520 Engineering 0 0 0 TOTAL PROF SVCS 32,715 37,500 0 CONTRACT SERVICES 45221 CS - Engineering 28,020 25,000 0 45222 CS - Traffic 36,306 10,000 0 45223 CS - Plan Checking 111,816 90,000 0 45224 CS - Soils 2,500 2,500 0 45226 CS - Surveying 1,500 1,500 0 45227 CS - Inspection 163,527 140,000 0 56 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public works DIVISION; Summary ORGANIZATION M 001-531:0 to 5558 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 45500 CS - Public Wks 0 11,330 0 45501 CS - Street Sweeping 120,000 120,000 0 45502 CS - Road Maintenance 290,000 300,000 0 45503 CS - Parkway Maint 6,500 6,500 0 45506 CS - Striping & Signing 60,000 90,000 0 45507 CS - Traffic Signal Maint 149,752 150,000 0 45508 CS - Vegetation Control 56,000 56,000 0 45509 CS - Tree Maintenance 90,000 90,000 0 45510 CS - Tree Watering 23,000 23,000 0 45512 CS - Storm Drainage 7,000 7,500 0 45520 CS - Graffiti Removal 35,000 35,000 0 45521 CS - Litter Abatement 10,100 10,100 0 45522 CS - Right of Way Maint 40,000 50,000 0 45530 CS - Industrial Waste 12,000 12,000 0 TOTAL CONTRACT SVCS. 1,243,021 1,230,430 0 CAPITAL OUTLAY 46200 Otlice Equipment 5,752 1,000 0 46220 Office Equip -Furniture 3,500 3,500 0 9,252 4,500 0 ALLOCATED COSTS 48500 Alluc. Costs -Redevelopment (55,000) (55,000) 0 DIVISION TOTAL 1,568,688 1,585,430 0 57 CITY OF DIAMOND BAR DEPARTMENT: PublicWorks 42115 ESTIMATED EXPENDITURES 1,000 DIVISION: Public Wks Admin Utilities FY 1999-2000 50,000 ORGANIZATION M 001-5510 - 250 300 1998-1999 City Manager City Council 300 Adjusted Budget Recommended Approved PERSONNEL SERVICES 42330 Travel -Conferences 1,500 40010 Salaries 80,000 85,000 1,500 40020 Over -Time Wages 3,000 2,000 56,550 40030 Part -Time Salaries 11,400 11,400 847,919 40070 City Paid Benefits 1,100 1,050 40080 Retirement 13,700 12,750 40083 Worker's Comp. Exp. 600 700 40085 Medicare 2,150 1,400 40090 Cafeteria Benefits 11,600 11,600 TOTAL PERSONNEL 123,550 125,900 0 SUPPLIES 41200 Operating Supplies 2,500 3,000 TOTAL SUPPLIES 2,500 3,000 0 OPERATING EXPENDITURES 42110 Printing 2,000 2,000. 42115 Advertising 1,000 1,000 42126 Utilities 50,000 50,000 42315 Membership & Dues 250 300 42320 Publications 300 300 42325 Meetings 149,752 150,000 42330 Travel -Conferences 1,500 1,500 42340 Education & Training 1,500 1,500 45530 TOTAL OPERATING EXP. 56,550 56,600 0 PROFESSIONAL SERVICES 44000 Professional Services 6,500 5,000 44230 Planning -Pavement Mgt 5,000 5,000 44240 Prof Svcs -Environmental 10,000 20,000 44520 Engineering 290,000 300,000 45506 TOTAL PROF SVCS 21,500 30,000 0 CONTRACT SERVICES 45221 CS - Engineering 12,820 15,000 45227 CS - Inspection 156,347 130,000 45501 CS - Street Sweeping 120,000 120,000 45502 CS - Road Maintenance 290,000 300,000 45506 CS - Striping & Signing 60,000 90,000 45507 CS - Traffic Signal Maint 149,752 150,000 45512 CS - Storm Drainage 7,000 7,500 45522 CS - Right of Way Maint 40,000 50,000 45530 CS - Industrial Waste 12,000 12,000 TOTAL CONTRACT SVCS. 847,919 874,500 0 58 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public Works DIVISION: Public Wks Admin ORGANIZATION.:*: 001-$510 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved CAPITAL OUTLAY 46200 Office Equipment 5,752 1,000 46220 Office Equip-Fumiture 3,500 3,500 9,252 4,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (55,000) (55,000) DIVISION TOTAL 1,006,271 1,039,500 0 59 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 129,700 0 TOTAL PERSONNEL OPERATING EXPENDITURES 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 129,700 0 TOTAL OPERATING EXP. CONTRACT SERVICES DEPARTMENT: Public Works DIVISION, Engineering ORGANIZATION #: 001.5551 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 75,550 97,150 1,100 1,450 12,200 12,850 500 800 1,100 1,450 12,100 16,000 102,550 129,700 0 250 250 500 500 800 800 100 100 750 750 2,400 2,400 0 45221 CS - Engineering 15,200 10,000 45223 CS - Plan Checking 111,816 90,000 45224 CS - Soils 2,500 2,500 45226 CS - Surveying 1,500 1,500 45227 CS - Inspection 7,180 10,000 TOTAL CONTRACT SVCS. 138,196 114,000 0 DIVISION TOTAL 243,146 246,100 0 60 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Public:Works DIVISION: Traffic & Transpitn. ORGANIZATION N: 001-5553 - 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 32,400 32,400 40070 City Paid Benefits 550 550 40080 Retirement 5,250 4,300 40083 Worker's Comp. Exp. 200 300 40085 Medicare 500 500 40090 Cafeteria Benefits 6,150 6,150 TOTAL PERSONNEL 45,050 44,200 0 OPERATING EXPENDITURES 42110 Printing 4,400 4,500 42115 Advertising 100 100 42315 Membership & Dues 100 100 42320 Publications 42325 Meetings 500 500 42330 Travel -Conferences 500 500 42340 Education & Training TOTAL OPERATING EXP. 5,600 5,700 0 PROFESSIONAL SERVICES 44000 Professional Services 8,215 4,500 44100 Commission Compensation 3,000 3,000 TOTAL PROF SVCS 11,215 7,500 0 CONTRACT SERVICES 45222 CS - Traffic 36,306 10,000 TOTAL CONTRACT SVCS. 36,306 10,000 0 DIVISION TOTAL 98,171 67,400 0 61 CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTIMATED EXPENDITURES DIVISION: Envffnntl:Enhncmt FY 1999-2000 ORGANIZATION #: 001-5556 19984999 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 45500 Contract Services 11,330 TOTAL CONTRACT SVCS. 0 11,330 0 DIVISION TOTAL 0 11,330 0 62 CONTRACT SERVICES 45503 CS - Parkway Maint 6,500 6,500 45508 CS - Vegetation Control 56,000 56,000 45509 CS - Tree Maintenance 90,000 90,000 45510 CS - Tree Watering 23,000 23,000 45520 CS - Graffiti Removal 35,000 35,000 45521 CS - Litter Abatement 10,100 10,100 TOTAL CONTRACT SVCS. 220,600 220,600 0 DIVISION TOTAL 221,100 221,100 0 63 CITY OF DIAMOND BAR Department - Transfers Out • Transfers Out 64 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-20OU DEPARTMENT. Transfers -Out DIVISION: Transfo -Out ORGANIZATION #: t101-�i815 1998-1999 City Manager City Council Adjusted Budget Recommended Approved OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 27,800 15,100 49250 Transter Out-CIP Fund 199,868 155,000 49510 Transfer Out -Self Ins Fund 160,000 160,000 DIVISION TOTAL 387,668 330,100 0 65 SPECIAL FUNDS BUDGETS 67 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 LIBRARY SERVICES FUND FUND DESCRIPTION: FUND"TYPE Genera♦ Fund FUt4CTION6 Library services FUNQ 0.. 010 This fund was establised in FY 95-96 to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. In FY 95-96 the City implemented a computer system in which the City has provided furniture, computers, printer, and modem access. This budget reflects the continuance of this program. ESTIMATED RESOURCES 25500 Approp Fund Balance 35100 Interest Revenue TOTAL PERSONNEL SERVICES 5355-40010 Salaries 5355-40070 City Paid Benefits 5355-40080 Retirement 5355-40083 Workers Comp Expense 5355-40085 Medicare Expense 5355-40090 Cafeteria Benefits OPERATING EXPENDITURES 5355-42125 Telephone 5355-42205 Computer Maintenance CAPITAL OUTLAY 5355-46230 Computer Equip - Hardware 5355-46235 Computer Equip - Software 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 109,957 6,000 99,327 6,000 115,957 105,327 - 4,100 4,100 100 100 500 550 50 50 60 60 820 820 5,630 5,680 - 1,000 1,200 3,000 1,500 3,000 1,500 - 5,000 6,500 3,000 2,000 8,000 8,500 - FUND BALANCE RESERVES 25500 Reserve 99,327 89,647 Total Fund Balance Res. 99,327 89,647 0 TOTAL 115,957 105,327 - 68 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: FUND TYPE: General F=und FUNCTION: Com OI g Support FUND* 011 This fund was established in FY97-98 to account fot transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City's residents. The source of revenue for this fund is from the forebearance by City Council members of salaries and benefits which would normally be paid or provided to them for serving on the City Council. In FY98-99 the City Council increased the General Fund transfer amount to show their ever increasing interest and support of the City's non profit community organizations. The City Council as a whole, decides how these funds are to be distributed. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 281 281 39001 Transfer -in General Fund 27,800 15,100 TOTAL 28,081 15,381 OPERATING EXPENDITURES 4030-42355 Contributions - Com Groups FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 27,800 15,100 27,800 15,100 - 281 281 281 281 28,081 15,381 69 SPECIAL REVENUE FUNDS 71 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 GAS TAX FUND FUND DESCRIPTION: (FUND TYPE: Special Revenue FUNCTION;S.treet Maint/Const FUND#: 111 The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 2,701,300 1,545,000 31705 Gax Tax - 2105 314,700 446,810 31710 Gas Tax - 2106 206,600 271,285 31720 Gas Tax - 2107 435,700 625,510 31730 Gas Tax - 2107.5 7,500 7,500 36100 Interest Revenue 145,000 150,000 TOTAL 3,810,800 3,046,105 - 14499 Lemon Ave Q Lycoming Str TRANSFERS OUT 14599 Gldn Spgs @ Rapidview 9915-49001 Transfer to General Fund 759,658 783,200 9915-49250 Transfer to CIP Fund 2,212,500 2,262,500 Total Capital Outlay 2,972,158 3,045,700 0 FUND BALANCE RESERVES 25500 Reserve 838,642 405 Total Fund Balance Res. 838,642 405 0 TOTAL 3,810,800 3,046,105 0 CAPITAL PROJECTS INCLUDE: 01499 Slurry Seal - Area #2 350,000 12299 Chinook/San Leandro -Seepage 500,000 13499 Br Cyn -Pathfinder -Southerly City Limit 350,000 14099 Brea Cyn @ Glenbrook 130,000 14199 Brea Cyn C Diamond Crest Lane 72,500 14299 Brea Cyn C Silver Bullet 130,000 14399 Diamond Bar Bid @ NB 57 130,000 14499 Lemon Ave Q Lycoming Str 130,000 14599 Gldn Spgs @ Rapidview 70,000 1,862, 500 72 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999=2000 PROPOSITION A FUND FUND DESCRIPTION. FUND TYPE; 'Special Revenue FUNCTION: 'Public Transportn FUND #: 112 The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. 5553-40010 Salaries 35,900 40,100 1998-1999 City Manager City Council 900 Adjusted Budget Recommended Approved ESTIMATED RESOURCES 5553-40083 Wurkers Comp Expense 250 25500 Approp Fund Balance 1,634,262 1,807,000 31310 Transportation Tax 630,150 668,100 34850 Transit Subsidy Prgrm Rev 285,000 285,000 36100 Interest Revenue 90,000 90,000 TOTAL 2,639,412 2,850,100 - PERSONNEL SERVICES 5553-40010 Salaries 35,900 40,100 5553-40070 City Paid Benefits 900 900 5553-40080 Benefits 5,850 5,450 5553-40083 Wurkers Comp Expense 250 350 5553-40085 Medicare Expense 550 600 5553-40090 Cafeteria Benefits 9,850 9,850 53,300 57,250 - OPERATING EXPENDITURES 5553-42315 Membership & Dues 7,500 7,500 7,500 7,500 - CONTRACT SERVICES 5360-45310 CS - Excursions 37,000 37,000 5360-45315 CS - Holiday Shuttle 25,000 3,000 5553-45527 Bus Bench Maintenance 3,500 7,000 5553-45528 Puut Transit Svcs 4,000 4,000 5553-45529 Parc, -Transit Dial a Cab 302,000 302,000 5553-45553 Transit Subsidy Program 115,000 130,000 5553-45535 Trcrusit Subsidy -Fares 285,000 285,000 771,500 768,000 - MISC EXPENDITURES 4090-47230 Contr to Other Govts. 310,000 - 310,000 - TRANSFERS OUT 9915-49250 Transfer to CIP Fund 100,000 250,000 Tutc,l Capital Outlay 100,000 250,000 0 FUND BALANCE RESERVES 25500 Reserve 1,707,112 1,457,350 TuiLJ Fund Balance Res. 1,707,112 1,457,350 0 TOTAL 2,639,412 2,850,100 - 73 CITY OFF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 PROPOSITION C FUND FUND DESCRIPTION: IFUND T'MPE; Sped Revenue FUNCTION: Str.AltainttConst FUND fit: '< 113 - The City receives Proposition C Tax which is additional allocations of State Gax Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation or maintenance. These projects must be transit related improvements. In order to spew these funds, the City must submit the project to the County for prior approval. 74 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 1,956,855 2,563,455 31320 Transportation Tax 526,600 554,800 Prup C -Discretionary Funds 1,236,000 36100 Interest Revenue 85,000 100,000 TOTAL 2,568,455 4,454,255 - TRANSFERS OUT 9915-49001 Tra;isfer to Gen Fund 5,000 5,000 9915-49250 Transfer to CIP Fund 1,160,000 2,738,500 Total Capital Outlay 1,165,000 2,743,500 0 FUND BALANCE RESERVES 25500 Rvstive 1,403,455 1,710,755 Tuiai Fund Balance Res. 1,403,455 1,710,755 0 TOTAL 2,568,455 4,454,255 - 74 SPECIAL FU14DS BUDGET FUNCTION:: S.trW10int/Constr. FY 1999-2000 FUND M. 114 INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT FUND (ISTEA/TEA21 FUND) Imm FUND SESCRiPTIOZ The 1991 Internodal Surface Transportation Efficency Act is a federal act which allocates resources to local agencies tor, the improvement of streets and roadways. The City receives their apportionment via Cal Trans. These funds are held in trust for the City until qualified projects have been identified. As a result, the estimated revenue listed includes previous years' apportionments. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 31840 ISTEA Revenue 600,000 627,500 31845 TEA -21 Revenue 364,000 TOTAL 600,000 991,500 - TRANSFERS OUT 9915-49250 Transfer to CIP Fund 600,000 991,500 T..t:J Capital Outlay 600,000 991,500 0 FUND BALri,�CE: RESERVES 25500 Resarve 0 0 Tutu Fund Balance Res. 0 0 0 TOTAL 600,000 991,500 0 75 CITY OF DIAMOND BAR FUND TYPE: s�e�talRevenue SPECIAL FUNDS BUDGETFi7NGT10N: Waste Mgi FY 1999-2000 FUND* INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. 1998-1999 City Manager City Council _Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 188,334 193,384 31870 Used Motor Oil Block Grant 17,000 19,000 34820 AB939 Admin Fees 80,000 80,000 36100 Interest Revenue 7,000 12,000 TOTAL 292,334 304,384 - PERSONNEL SERVICES 5515-40010 Salaries 5515-40070 City Paid Benefits 5515-40080 Retirement 5515-40083 Worker's Comp. Exp. 5515-40085 Medicare 5515-40090 Cafeteria Benefits Total Personnel SUPPLIES 5515-41200 Operating Supplies 5515-14000 Promotional Supplies OPERATING EXPENDITURES 5515-42110 Printing 5515-42115 Advertising 5515-42130 Rental/Lease of Equip 5515-42315 Membership/Dues 5515-42320 Publications 5515-42325 Meetings 5515-42330 Travel-Conf & Meetings 5515-42340 Education & Training 5515-42355 Contributions -Com. Groups Total Operating Exp. PROFESSIONAL SERVICES 551544000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5515-45500 CS -Public Works Total Contract Svcs. 27,250 27,250 400 400 4,400 3,600 200 250 400 400 4,100 4,100 36,750 36,000 0 1,500 1,500 10,006 8,000 11,506 9,500 0 3,240 10,000 500 5,000 754 100 100 200 100 500 500 500 500 400 500 500 2,500 6,694 19,200 0 4,000 4,000 4,000 4,000 0 40,000 45,000 40,000 45,000 0 FUND BALANCE RESERVES 25500 Reserve 193,384 190,684 Total Fund Balance Res. 193,384 190,684 0 TOTAL 292,334 304,384 0 76 CITY Or DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-200J AIR QUALITY IMPROVEMENT FUND FUND DESCRit-TiON: FUND TYPiw SpecialRevenue FUNCTION J1ir ©uality FUND ;il: 118 This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authurizeu the imposition of an additional motor vehicle registration fee to fund the implernentaiiun of air quality management plance and provisions of the California Clean Air Act of 1988. IliC'UUed within this year's budget are funds for the implementation of the air quality improvement eier Hent and funding for the City on Line program. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 HI.;,;up Fund Balance 150,083 146,823 31810 Pui;ut un Reduction Fees 45,000 45,000 36100 l acre l Revenue 10,000 12,000 TOTAL 205,083 203,823 - PERSONNEL SERVICES 5098-40010 S:ilaiies 5098-40070 Cit, Paid Benefits 5098-40080 Reurer Hent 5098-40083 V%Wuri Cr's Comp. Exp. 5098-40085 hie�icare 5098-40090 C:iictena Benefits 37,510 0 Ncrsonnel OPERATING E;,r ._:NDITURES 27,800 27,800 450 450 4,500 3,700 200 250 410 410 4,900 4,900 38,260 37,510 0 5098-4212` T�i,�piiwie 3,000 3,000 5098-42205 Cu uputer Maintenance 1,000 1,000 5098-42315 1,000 1,000 5098-42325 Ivi,%viii ys 0 100 5098-40235 C�;I,p„tcr Equip -Software T..t:.i Operating Exp. 5,000 5,100 0 PROFESSio,4,-,� SERVICES 31,000 30,000 5098-44000 Services 5,000 6,500 1 �:..: rrut. Svcs. 5,000 6,500 0 CONTRACT :; 7 ��v'i�;ES 5098-45500 CS-�,..Ldic Works 6,000 6,000 T - L:,! ;: o r itract Svcs. 6,000 6,000 0 CAPITAL OU_I'LAY 5098-40230 Cui;;puler Equip -Hardware 4,000 5098-40235 C�;I,p„tcr Equip -Software 27,000 30,000 31,000 30,000 0 FUND BALAIuCc DESERVES 25500 119,823 118,713 F..iW Balance Res. 119,823 118,713 0 _ TOTAL 0 205,083 203,823 77 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 SB 821 FUND FUND DESCRIPTION: FUNI TYPE. ;Special Revenue FUNCTION: StreIeUPaths Impr. FUND #: ' fi 19 The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. The annual allocation of these funds have been on reserve with the County in anticipation of the improvements to Brea Canyon road. ESTIMATED RESOURCES 25500 CIP Reserve 31810 SB821 Revenue -Current Yr 31810 SB821 Revenue -Reserves TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 12,950 14,200 23,600 22,500 52,200 35,450 90,000 - 0 90,000 0 90,000 0 FUND BALANCE RESERVES 25500 Reserve 35,450 0 Total Fund Balance Res. 35,450 0 0 TOTAL CAPITAL PROJECTS INCLUDE.- 13499 NCLUDE.13499 BCR -Pathfinder to Sthrly CL 78 35,450 90,000 0 90,000 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 PARK FEES FUND FUND DESCRIPTION: FUNIS TYPE; Special Revenue FUNCTION; Park Improvement FUND #; 122 Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development. This fund is used to account for the fees received. ESTIMATED RESOURCES 25500 Approp Fund Balance 34560 Quimby Fees 36100 Interest Revenue TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 205,431 181,431 250,000 25,000 40,000 5,000 495,431 211,431 - 494,000 205,000 494,000 205,000 0 FUND BALANCE RESERVES 25500 Reserve 1,431 6,431 Total Fund Balance Res. 1,431 6,431 0 TOTAL 495,431 211,431 0 CAPITAL PROJECTS INCLUDE., 11299 Lorbeer - Athletic Fld Ltg 205,000 205,000 79 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: FUND TYPE. Special Revenue '. FUNCTION; Park arnptovement' FUND #: 424 The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. CAPITAL OUTLAY 46305 Land Acquisition 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 1,356,441 1,187,740 34550 Developer Fees 102,700 1,200,000 36100 Interest Revenue 80,000 75,000 TOTAL 1,436,441 2,462,740 - CAPITAL OUTLAY 46305 Land Acquisition 196,000 196,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 102,700 315,000 Total Capital Outlay 102,700 315,000 0 FUND BALANCE RESERVES 25500 Reserve 1,137,741 2,142,740 Total Fund Balance Res. 1,137,741 2,142,740 0 TOTAL 1,436,441 2,457,740 0 CAPITAL PROJECTS INCLUDE. 10999 Peterson Park-Irrigation/Drainage Improvements 280,000 11299 Lorbeer - Athletic Field Lighting 15,000 15199 Pantera Park Ball Fld Lghtg - Design 20,000 315,000 80 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 FUND TYPE: Special Revenue FUNCTION:.:Community Dev FUND #• 125 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION. The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. For FY 99-00, the City has received an allocation of $372,858. This plus a projected carryover of $29,764, gives the City a total available allocation of $402,622. Since only $202,204 is being budgeted at this time, the balance of $200,418 can be allocated later this fiscal year, or will be carried over to FY00-01 budget. ESTIMATED RESOURCES 31830 CDBG Revenue 31830 CDBG Revenue -Unallocated TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp. Exp. XXXX-40085 Medicare XXXX-40090 Cafeteria Benefits Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies OPERATING EXPENDITURES 5215-42115 Advertising 5215-42120 Postage Charges 5215-42130 Rental/Lease of Equip 5215-42325 Meetings 5215-42355 Contributions -Com Groups Total Operating Exp. PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. CAPITAL OUTLAY 9915-49250 Transfer to CIP Fund Total Capital Outlay TOTAL 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 933,581 402,622 (200,418) 933,581 202,204 - 41,250 41,010 810 780 6,020 5,460 430 340 630 610 9,150 8,490 58,290 56,690 0 4,800 4,814 4,800 4,814 0 700 1,200 100 100 800 250 500 28,500 29,000 30,350 30,800 p 36,141 8,000 36,141 8,000 0 804,000 101,900 804,000 101,900 0 933,581 202,204 0 CAPITAL PROJECTS INCLUDE: Sycamore Cyn Park - ADA Design 06799 Handicap Access Ramps - Schl Travel Areas 81 20,000 81,900 101,960- 81 01,900 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Public Safety FUND::#: 126 During FY1996-97, the City received COPS grants from both the state and federal governments. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES Telephone 2,000 31850 Public Safety Grant - Federal 62,900 62,900 31855 Public Safety Grant - State 130,500 129,240 36100 Interest Revenue 15,000 25,000 25500 Fund Balance Reserve 294,027 194,337 9,500 0 TOTAL 502,427 411,477 - SUPPLIES 4411-41200 Operating Supplies 5,000 5,000 4411-14000 Promotional Supplies 5,000 5,000 Total Supplies 10,000 10,000 0 OPERATING EXPENDITURES 4411-42125 Telephone 2,000 2,500 4411-42200 Equipment Maintenance 200 5,000 4411-42340 Education & Training 20,000 5,000 4411-42355 Contributions -Com Groups 2,000 2,000 Total Operating Exp. 24,200 9,500 0 PROFESSIONAL SERVICES 166,090 4411-44000 Professional Svcs 3,800 3,500 25500 Fund Balance Reserve Total Professional Svcs 3,800 3,500 0 CAPITAL OUTLAY 4411-46100 Auto Equipment 20,000 4411-46230 Computer Equip -Hardware 9,500 25,000 4411-46240 Communication Equipment 5,000 2,000 4411-46250 Misc Equipment 69,500 75,000 Total Capital Outlay 104,000 102,000 0 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 166,090 151,300 166,090 151,300 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 194,337 135,177 0 194,337 135,177 0 TOTAL 502,427 411,477 0 82 CITY 0r'-- DIAMOND BARFUND TYPE: spedaI Revenue. SPECIAL FUI-DS BUDGET FUNCTION; PW, iaSafery FY 1999-2u`0 FUND!W 127 - - NARCOTICS :=,SSET FORFEITURE FUND FUND DESCRo-TION: During FY1996-;' tiie City received Narcotics Asset Forfeiture funds from the Federal Government. It is required t1 _,t iiiese funds be used to enhance drug and law enforcement activities. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESDLtRCES 36100 Interest Revenue 18,000 22,000 25500 Fund Balance Reserve 299,508 305,700 TOTAL 317,508 327,700 OPERATING Ei ,&I'DITURES 4411-42361 Cri;ninal Apprhnsn Reward 10,000 T;,,LA Operating Exp. 10,000 0 0 PROFESS10;��L SERVICES 4411-44010 Pwi Svcs -Auditing 1,800 1,800 Tui:.1 Nrufessional Svcs 1,800 1,800 0 FUND BALANCE ��ESERVE 25500 F.,,„i BLkince Reserve 305,708 325,900 0 305,708 325,900 0 TOTAL 317,508 327,700 0 83 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: FUND TYPE: Special Revenue FUNCTION: Landscape FUND ; 138 The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. It is anticipated that medians on Gona Court will be built with the reserves. 1988-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 6,980 100 25500 Approp Fund Balance 441,662 529,917 30300 Prop Tx -Sp Assessment 261,525 261,525 36100 Interest Revenue 8,000 12,000 TOTAL 711,187 803,442 - PERSONNEL SERVICES 5538-40010 Salaries 5538-40070 City Paid Benefits 5538-40080 Retirement 5538-40083 Worker's Comp. Exp. 5538-40085 Medicare 5538-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 6,980 6,980 100 100 1,130 930 150 150 110 110 1,100 1,100 9,570 9,370 0 5538-42115 Advertising 700 700 5538-42126 Utilities 86,100 88,300 5538-42210 Maint. of Grounds/Bldgs 15,000 15,000 Total Operating Exp. 101,800 104,000 0 PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45000 Contract Services Total Contract Svcs. CAPITAL OUTLAY 5538-46410 Capital Improvements 9915-49250 Transfer to CIP Fund Total Capital Outlay 25,300 25,300 25,300 25,300 0 40,800 41,820 40,800 41,820 0 4,500 19,500 300,000 352,500 304,500 372,000 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 229,217 250,952 Total Fund Balance Res. 229,217 250,952 0 TOTAL 711,187 803,442 0 CAPITAL PROJECTS INCLUDE: 13198 Golden Springs - Medians 352,500 - 84 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION. FUND TYPE; Special Revenue FUNCTION: landscape FUND #: 139 The City is responsible for the operations of the LLAD X39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5539-40010 Salaries 5539-40070 City Paid Benefits 5539-40080 Retirement 5539-40083 Worker's Comp. Exp. 5539-40085 Medicare 5539-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 125,931 155,681 164,970 164,970 2,500 6,000 293,401 326,651 _ 6,980 6,980 100 100 1,130 930 150 150 110 110 1,100 1,100 9,570 9,370 0 5539-42115 Advertising 700 700 5539-42126 Utilities 57,750 59,200 5539-42210 Maint. of Grounds/Bldgs 15,000 15,000 Total Operating Exp. 73,450 74,900 0 PROFESSIONAL SERVICES 5539-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5539-45000 Contract Services Total Contract Svcs. CAPITAL OUTLAY 5539-46410 Capital Improvements Total Capital Outlay 6,200 6,200 6,200 6,200 0 46,500 47,900 46,500 47,900 p 2,000 2,000 2,000 2,000 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 155,681 186,281 Total Fund Balance Res. 155,681 186,281 p TOTAL 293,401 326,651 p 85 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION. FUND TYPE: Special Revenue FUNCTION: 1andscape FUND The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to of this special district. account for the cost of the operations OPERATING EXPENDITURES 1998-1999 City Manager City Council ESTIMATED RESOURCES Adjusted Budget Recommended Approved 25500 Approp Fund Balance 279,068 279,615 30300 Prop Tx -Sp Assessment 122,157 122,157 36100 Interest Revenue 10,000 12,000 TOTAL 411,225 413,772 _ PERSONNEL SERVICES 7,340 7,340 5541-40010 Salaries 6,980 6,980 5541-40070 City Paid Benefits 100 5541-40080 Retirement 24,000 100 5541-40083 Worker's Comp. Exp. 1,130 150 930 5541-40085 Medicare 110 150 5541-40090 Cafeteria Benefits 1,100 110 Total Personnel 9,570 1,100 9,370 0 OPERATING EXPENDITURES 5541-42115 Advertising 700 5541-42126 Utilities 63,000 700 64,600 5541-42210 Maint. of Grounds/Bldgs 10,000 10,000 Total Operating Exp. 73,700 75,300 0 PROFESSIONAL SERVICES 5541-44000 Professional Services 7,340 7,340 Total Prof. Svcs. 7,340 7,340 0 CONTRACT SERVICES 5541-45000 Contract Services 24,000 24,600 5541-45519 CS-Weed/Pest Abatement 15,000 15,000 Total Contract Svcs. 39,000 39,600 0 CAPITAL OUTLAY 5541-46410 Capital Improvements 2,000 16,000 Total Capital Outlay 2,000 16,000 p FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 279,615 266,162 Total Fund Balance Res. 279,615 266,162 0 TOTAL 411,225 413,772 0 86 CAPITAL PROJECTS FUNDS 87 U) J Z _N 3 c H Q U M W Do Z w Oa0 4 Q Z ui 2U. LL LV O> Ii Va J Fa - a U Q o S p, M 0 N � Ln o J c2 Q v o L J 2j �7j O rn N 8 88 a` o L 0 Q LO v CL x I a ZS 25 Q5� 25 C 8i Q o p, M � r r o c2 Q v o L 2j �7j O rn N a` o 0 v x 25 25 ZS 25 8 O) o������� B N � Go (V r N W f0 l7 N m J ail U o Q o Q R ZS � -co $ � c QQQQQQQQQQ S2QQ 5� to c 919999 9 n N E N Q QQ QQ Q Q Q QQ QQ Q J A 25 ZS 25 2S 25 � 25 �S �S25 a � gg�3�3g�3Rgg g EE l -2 aO v E A .J � � U c Z � m W N M cl o' LL U)i E U m 0 w CIO o: ~ O 0 � J a� _ V J m �UUU CO m m c W O m go foo C9o�DU O S � �i • �i �i a �i V � w 00 � U) � Z U) � «� in 7 0 o mi9 3>. sLL LL. Uj O j 2 Ua. � � � � « U 0 § u � g§§§§§ \ SCM � OD , 0 0 0 0 �C)°gA OD FG � k # 7 } A ® i � £ E ■7 ® �\ % �( §cr �� K § $j0 ■.0�§ §.$}} � cc k%$§ & a k It) \ § � g§§§§§ \ SCM � OD , 0 0 0 0 �C)°gA OD FG � k # 7 } � ® i / t ■7 ® �\ CL �( §cr �� § § $j0 ■.0�§ §.$}} cc k%$§ � m Go CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: FUNK. TYRE:: capital Project; FUNCTION: ;' Capital ;ro jed: FUND*.. 250 This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have been indentified for specific capital projects. ESTIMATED RESOURCES 25500 CIP Reserve State Transprtn-Augmntn 31900 Proceeds - Sale of Prop A 34550 Developer Fees 39001 Transfer in - General Fd 39111 Transfer in - Gax Tax 39112 Transfer in - Prop A Transit 39113 Transfer in - Prop C Transit 39114 Transter in - ISTEA 39119 Transter in - SB 821 39122 Transter in - Park Fees 39124 Transter in - Park Developmt 39125 Transter in - CDBG 38138 Transter in - District 38 6,354,114 TOTAL 1998-1999 city Manager City Council Adjusted Budget Recommended Approved 272,414 142,414 321,000 Salaries 200,000 237,500 565,000 180,000 155,000 2,212,500 2,262,500 100,000 250,000 1,160,000 2,738,500 600,000 991,500 180 90,000 494,000 205,000 102,700 315,000 695,000 101,900 300,000 352,500 6,354,114 8,690,314 - PERSONNEL SERVICES 5510-40010 Salaries 21,930 21,930 5510-40070 City Paid Benefits 220 220 5510-40080 Retirement 3,530 3,510 5510-40083 Worker's Comp. Exp. 140 180 5510-40085 rVieuicare 320 320 5510-40090 Cafeteria Benefits 2,450 2,450 Tuiul Personnel 28,590 28,610 0 CAPITAL OUTLAY 5510-46411 Street Improvements 3,528,545 6,341,000 5510-46412 Traffic Control Improvements 1,132,865 960,000 5310-46415 Park & Rec Improvements 871,700 895,000 5510-46416 Landscape & Irrigation Imp 270,000 5215-46420 Misc Capital Improvements 650,000 81,900 TULI Capital Outlay 6,183,110 8,547,900 0 FUND BALANCE: j-ESERVES 25500 R`ser e - Future Capital Imp 142,414 113,804 Ti 1L! Fund Balance Res, 142,414 113,804 0 TOTAL 6,354,114 8,690,314 0 91 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 FUNQ :TYPE: ` Capital Project FUNCTION: Capital project FUNQ 250 CAPITAL IMPROVEMENT PROJECTS FUND FY99-00 CAPITAL IMPROVEMENT PROJECTS INCLUDE: STREET IMPROVEMENTS: 13199 Gldn Spgs-BCR-Westerly City Limit 1,671,000 Prop C (900,000) State Trans Augmentation (321,000) Developer (47,500) Prop A (50,000) LLAD #38 (352,500) 13299 Gldn Spgs-Grand to Torito Ln 1,120,000 ISTEA/T21 (991,500) Prop C (78,500) Prop A (50,000) 01499 Slurry Seal - Area 2 350,000 Gas Tax 12299 Chinook/San Leandro - Seepage 500,000 Gas Tax 13399 Br Cyn - Gldn Spg to Pathfinder 350,000 Gas Tax 13499 Br Cyn - Pathfinder to Southerly City Limit 2,000,000 Prop C (524,000) Prop C -Discretionary (1,236,000) SB 821 (90,000) Prop A (150,000) Area 2 -Residential Street Improvements 350,000 Gas Tax TOTAL STREET IMPROVEMENTS TRAFFIC CONTROL IMPROVEMENTS: 14099 Brea Cyn @ Glenbrook Gas Tax 6,341,000 130,000 14199 Brea Cyn @ Diamond Crest 130,000 Gas Tax (72,500) Developer (57,500) 14299 Brea Cyn @ Silver Bullet 130,000 Gas Tax 92 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 CAPITAL IMPROVEMENT PROJECTS FUND FUND TYPE: Capita[ Project FUNCTION: Capita[ Project FUNDI3 2a0 14399 Diamond Bar Bid @ NB 57 130,000 Gas Tax 14499 Lemon Ave @ Lycoming St 130,000 Gas Tax 14599 Gldn Spgs @ Rapidview 130,000 Gas Tax (70,000) Developer (60,000) 14699 Brea Cyn Cutoff @ 57 On/Off Ramp 130,000 Developer 14799 City Wide School Safety/Traffic Imp. 50,000 Gas Tax TOTAL TRAFFIC CONTROL IMPROVEMENTS 960,000 PARK AND RECREATION IMPROVEMENTS: 10899 Sycamore Canyon -Landslides Repairs 80,000 General Fund 10999 Peterson Park-Irrigation/Drainage Improvements 280,000 Park Development Fund 11299 Lorbeer-Athletic Field Lighting 220,000 Park Fee Fund (205,000) Park Dev Fund (15,000) 15199 Pantera Park -Ball Field Lighting Design 20,000 Park Dev Fund Skateboard Park - Design/Construction 200,000 Prop A - Exchange Spanner Banner Support Poles - Design 75,000 General Fund Sycamore Canyon - ADA Design 20,000 CDBG TOTAL PARK & REC IMPROVEMENTS 93 895,000 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 CAPITAL IMPROVEMENT PROJECTS FUND MISCELLANEOUS IMPROVEMENTS: FUNQ TYPE: Capita# Project FUNCTION: Capital Project FUND #: X50 06799 Handicap Access Ramps-Schl Travel Areas 81,900 CDBG TOTAL MISCELLANEOUS IMPROVEMENTS LANDSCAPE & IRRIGATION IMPROVEMENTS Median Landscaping -1368 @ Goldrush & Tin Dr Developer TOTAL LANDSCAPE & IRRIGATION IMPROVEMENTS GRAND TOTAL - CAPITAL PROJECTS 94 270,000 81,900 270,000 $ 8,547,900 INTERNAL SERVICE FUNDS 95 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1999-2000 SELF INSURANCE FUND FUNa TYPE: I"We.Mayls4c, FUNCTION: Sslf insurance FUND #; 510 FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. 1998-1999 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 36100 Interest Revenue 40,000 60,000 160,000 160,000 39001 Transfer in - General Fund 25500 Fund Balance Reserve 1,175,852 1,202,852 TOTAL 1,375,852 1,422,852 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 1,000 113,000 13 4081-47210 Insurance Deposits 13,000 13,000 Total Other Exp. 173,000 173,000 0 FUND BALANCE RESERVE 0 25500 Fund Balance Reserve 1,202,852 1,249,852 Total Fund Balance Res. 1,202,852 1,249,852 0 TOTAL 1,375,852 1,422,852 0 96 AGENDA NO. 7.2 NO DOCUMENTATION AVAILABLE AGENDA NO. 8.1 NO DOCUMENTATION AVAILABLE CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 1, 1999 REPORT DATE: May 26, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Approval of Contract with Robert Bein, William Frost & Associates for Graphic Design Services for the proposed Lanterman Developmental Center Expansion SUMMARY: The proposed Lanterman Developmental Forensic Expansion Project includes a prison -like compound. To visually demonstrate the proposed compound (two sixteen foot fences, 15 feet apart, with four 27 foot guard towers) the City requested proposals from firms who could graphically (three dimensional) illustrate the final design. Robert Bein, William Frost & Associates (RBF) is the only firm who can meet the City's requirements, including time frame and dimensional models of the compound. RBF has photographed the proposed site and has reviewed the environmental documents and architectural plans. Based on the review, the following 3 dimensional models will be created: typical observation post; new day training activity center #1 & #2; new control building; typical perimeter light standards; new roads and walk -way; and new double perimeter security fence. The models will be completed within two weeks. Under the purchasing guidelines, contracts that are awarded to a single vendor shall not exceed $10,000 without prior authorization from the City Council. RECOMMENDATION: It is recommended that the City Council approve a contract with Robert Bein, William Frost & Associates for an amount not to exceed $11,450.00, authorize the City Manager to sign the contract and approve a budget adjustment for said amount. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) Bid Specification Ordinance(s) Other: X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A_ Yes No by the City Attorney? _ 2. Does the report require a majority vote? N/A Yes No _ 3. Has environmental impact been assessed? N/A Yes _ No _ 4. Has the report been reviewed by a Commission? Yes _ X No _ Which Commission? 5. Are other departments affected by the report? _ Yes XNo Report discussed with the following affected departments: REVIEWED BY: Q- T ence L. Belanger City Manager `f Kellee A. Fritzal Assistant to the City Manager 713 MEMORANDUM CITY OF DIAMOND BAR TO: Honorable Mayor and Members of the City Council FROM: Councilwomen Ansari and Herrera, Legislative Sub -Committee SUBJECT: Support of Proposed Legislation — AB 38 (Washington) & SB 98 (Alarcon) DATE: May 27, 1999 RECOMMENDATION: Support of AB 38 (Washington) and SB 98 (Alarcon): These legislative proposals will extend the existing $1.00 fee on the renewal of motor vehicle registrations within the District, to provide for the continuation of research, development and increased utilization of clean fuels. Currently, the $1.00 fee on the vehicle registration generates about $9.5 million annually. Also, AB 38 and SB 98 extends the 1988 Lewis -Presley Act, which established the Office of Technology Advancement within the AQMD. An Advisory Board makes recommendations regarding clean -burning fuels program, technology advancement and pollution reduction. These bills continue the Office of Technology Advancement and the Advisory Board. There is no direct relationship between AB 38, SB 98 and the AB 2766 funds received by cities. The fees are two separate programs and fees. The AB 2766 funds come from the $4.00 Clean Air fees paid during the renewal of motor vehicle registration. Cities and Counties receive approximately 40% of the fee, and Diamond Bar receives $45,000 annually. AB 2766 was enacted for local jurisdictions to implement various emission reduction programs. The City of Diamond Bar has purchased clean air vehicles and maintained City -on -Line. However, local jurisdictions, including Diamond Bar, have maintained unallocated fund balances. A key barrier to the utilization of funds is the ability to develop the emission reducing projects using the AQMD guidelines. There is no manual, which expresses projects that are eligible. In December 1998, the AQMD Board of Directors developed "Technology Assistance Staff Teams". The team's responsibility is to proactively meet with cities and assist in developing programs and calculating the emission reduction formulas. The Board of Directors did not extend the contract with the outside consultant, due to the desire to increase their customer service and outreach programs. Staff discussed the various issues with Mr. Oscar Abarca, AQMD, who expressed an interest in assisting the City in developing fundable projects and obtaining the service level desired by the City. Prepared by: Kellee A. Fritzal CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO TO: Honorable mayor and Members of the City Council MEETING DATE: Juror 1, 1999 REPORT DATE: May 26, 1999 FROM: Terrence L. Belanger, City Manager TITLE: STAFF REPORT ON AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER LIS OF TITLE i OF THE DIAMOND BAR CITY CODE ADOPTING REfitJIREMENT3 AND STANDARDS RELATING TO THE COLLECTION, RECYCLMIO, TRANSPORTATION, AND DISPOSAL OF SOLO WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS. SUMMARY: The attached draft ordinance revisions will affect waste hauler permitting, and waste prevention and recycling programming In the City of Diamond Bar. Several amended provisions are proposed addressing yard waste collection, rate restructuring for residential and commercial accounts, refuse containers and an automated collection system, public education, and recycling service provisions for all generating sectors. The draft ordinance amendments address the principal concerns of the City with regards to maintaining the open and competitive nature of the existing waste management system while creating further incentives and requirements designed to allow the City to most AS 939 diversion mandates by year 2000. The ordinance changes are necessary because there is less than one year left for the City to deraoaWas oowq*anoe with the 50% diversion mandate. Based on recent unofficial data, the Clift needs at legal 12% diversion to reach 50%, and If the City were not to comply wilh the "1004101e, OWN is the risk of fixe in the amount of $10,000 per day. The costs of implecnonthg the provisions of tM proposed amended ordinance an not fully known; however, they are considered to be leas dwa tl» potential fine from um State of California. In addition, there an a variety of ways that the City can help to reduce ImpWmentation costs including extending longer term pwmh to service providers and providing assistance to generators. RECOMMENDATION: That the City Council introduce Ordinance No. XX (1999) amending Chapter 8.16 of Title 8 of the Diamond Bar City Code Adopting Requirements and Standards Relating to the CoileoYon, Recyoft, Transportation, and Dispose' of Solid Waste, Recyclable, and Cornpoftabie Matariais. Fuaheame, it is requested thud the City Council direct staff to conduct community nisei gsMrordWwgw between the introduction of this draft ordinance and the final reading of the proposed ordinance. LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification Resolution _ Bid Specification Ordinance Other EXTERNAL DISTRIBUTION SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance, or agreement been reviewed? X Yes No 2. Does the report require a majority or 415 vote? Majority _ 3. Has environmer#al impact, bon assessed? WA Yes No 4. Has the report boon reviewed by a Commission? WA _ _ _ Yes No Which Commission? _ 5. Are other deparbwents affected by the report? WA Yes No Report discussed with the following affected departments: _ _ RY: 4ZI elanger City Manager Jaynes DeStefano Deputy City Manager vid G. Liu Deputy Director of Public Works CITY OF DIAMOND BAR MEMORANDUM MEETING DATE: June 1, 1999 TO: Honorable Mayor and Members of the City Council FROM: Tem acs L. Belanger, City Manager SUBJECT: STAFF REPORT ON AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS. Background The City has been evaluating key elements of the recommendations of the Diamond Bar Solid Waste Standards Task Force (Task Force) since July 1998. The Task Force recommendations entailed five specific actions needed to allow the City to meet AB 939 diversion mandate of 50% by year 2000. At the City Council meeting of April 20, 1999, staff was requested to bring back suggested City Code changes that would allow the City to implement programs while maintaining the open competitive nature of the solid waste system. Furthermore, the Council directed staff to report on the key findings of the proposed system. Discussion The attached draft ordinance revision sammid the City Code in sigaiiicart ways affecting waste hauler perr aing, and waste prevenbQN sad mcydkq Pogramming in the City of Diamond Bar (City). Several amended pravidons are proposed addressing yard waste collection, rate restructuring for residsidial arrd conwRomW aacowrls, nines containers and an automated collection system, public education, sect rrrer+ddory mgdkV service provisions for all generating sectors. These changes are vAurnarized below: ■ Sec. 8.16.070, Residential refuse containers, is amended to require perrnittses to provide each resident with a standardized automated recycling container of no less than 64 -gallon capacity for the purpose of storing commingled recyclables. It further provides that each resident may be supplied upon request with up to a 100 -gallon standardized automated container for storing yard wastes for recycling. ■ Sec. 8.16.230, Collection charge, is amended to explicitly include recyclables in the refuse collection rate as is currently practiced, and to require permittees to eliminate any rate inequities, subsidies, and penalties that reward wastage and penalize prevention. • Sec. 8.16.450, Service provided; specific, is amended to require permittees to implement variable rate (inincentive-based) systems for residential and commercial accounts. It also stipulates that penTAless shall implement automated refuse collection and recycling by January 1, 2000. tit further contains provisions that allow permittees to extend financial incentives to residential and commercial customs who prevent waste including grass cycling, home composting, and source reduction. Staff Report to City Council, June 1, 1999 2 • The above-klentified sections also require permittees to solicit and offer cost -competitive waste prevention and recycling systems to all multi -family and business accounts, with specific reporting and documentation requirements. Finally, several sections are amended to include a provision forbidding anyone from knowingly disposing recyclable materials unless such materials are not collected by a permittee. The draft ordinance amendment addresses the principal concern of the City with regards to maintaining the open and competitive nature of the existing waste management system while creating further iriaeritives and requirvawnts designed to allow the City to meet AB 939 diversion mandates by year 2000. The oxiiniance dM nges are necessary because there is less than one year left for the Cky to danansimW compiianoe with the 5096 divecslon mandate. Based on recent unofficial data, the City needs at least 12% diversion to reach 50%, and if the City were not to comply with the mendale, there is the risk of Ane in the amount of $10,000 per day. The probable Programs to emerge from the ordinance will include yard waste recycling, commingled nwteriak recycWg, variable rate system, and recycling at all multi-famliy residences. Other cities have irnpiernented such programs, and they have reported varying degrees of success. City & System Rates Comments Monrovia: $10.13 base rate (BR) No franchise fee (FF) but some funds 3 -barrel system (wW yard waste and recycling) rebated to city monthly ($12,000). City is $1 other fees automated with yard waste and curbside $11.13 total rata TR recycling. La Puente: $10.87 BR (ac/ recycling and yard Automated with yard waste and curbside 3 -barrel system wrote) recycling. $1.20 FF $12.07 TR Walnut: $8.71 BR FF set at 16%. Currently manual 3 -barrel system $1.53 FF collection with intent to go automated with $1.08 rod recycling yard waste and curbside recycling. If new $1.71 rod yard waste program accepted, then TR will raise to W/ AB939 fee: $0.23 $18.06 per month, with FF set at $1.50. (new rate: $9.13 OR + $1.50 FF + $2.34 recycle + 2.93 yard waste + $0.20 ABM fie = $10.06 Baldwin Park: $10.51 OR Hauler has not taken cost of living 2 -barrel system $1.30 FF adjustment for last two yews. $1.18 w/ recycling $12.97 TR West Covina: $12.34 OR (rod yard waste collection) Automated collection with two barrels, one 2 -barrel system, $1.39 FF for greens and the other for refuse. one for MRF & $0.14 other fees Resident can choose between 60 gal and one for yard $13.87 TR 90 gal container, with increase in rate for waste Revised may: S14 - $17 per HH/mth lar er container. Form of variable rate. Diamond Bar: City gets no FF. Semi -automated system $13.25 SR (w/ recycling) of collodion only. Recycling cost not $0.35 wd ASS39 fee itemized on billing to residents. Free $13.60 TR compost containers to residents not offered in an other at cost of $40 ea. Staff Report to City Council, June 1, 1999 3 Based on such figures, the City can exped a future rate strixture for residential units ranging from $12 to $17 per month depending upon size of barrels. collectdon system, Incentives, and any fees. Diversion rates from these residential systems ranges from 15% to 25% depending again upon a variety of factors. Commercial sector systems are less known and studied. There is no ndo-of4humb as to the cost and diversion impacts from implementation of waste prevention and recycling programs. A specific question concerns voluntary green waste collection. The existing mechanism for recovery of all residential collection system charges by permittees, as allowed by City Code, is to levy one charge that automatically includes recycling services. Whether residents avail themselves of the service is a voluntary decision. The proposed programs maintain this mechanism, allowing residents to continue to make voluntary decisions. In addition, the proposed programs provide some relief from cost if waste prevention actions are undertaken by customers. Financial Summary The costs of implementing the provisions of the proposed amended ordinance are not fully known; however, they are considered to be less than the potential fine from the State of Califomia. in addition, VOM are a variety of ways that the City can help to, reduce implementation costs including wdendit longer term pe mit to service providers and providing assistance to generators. it is anticipated *A in a dive situation, future rates would not be excessive and might wen approach today's rates. Recommendation That the City Council introduce Oidinance No. Xx (1999) amending Chapter 8.18 of Title 8 of the Diamond Bar City Code Adopting Requirements and Standards Relating to the Collection, Recycling, Transportation, and Deposal of solid Waste, Recyclable, and Compostable Materials. Furthermore, it is requested that the City Council direct staff to conduct community meetingstworkshops between the introduction of this draft ordinance and the final reading of the proposed ordinance. Prepared by: David G. Uu/J. Mkatrael Huls ORDINANCE NO. (1998) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER LIS OF TITLE 9 OF THE DIAMOND BAR CITY CODE ADOPTING REQUIRE&WJM AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS. The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1: Sec. 8.16.070. Residential refuse containers, is hereby amended by deleting subsections (b) through (h), and adding the following new subsections (b) through (g) to read as follows: (b) The perrnM" shall provide a container(s) or suitable alternative as approved by the City Manager capable of storing a minimum of 64 gallons of commingled recyclables as defined by this chapter. It shall be the duty of every tenant, lessee or occupant of any residential unit to maintain the owAsinem in a reasonable safe and secure manner. (c) Grass clippings, leaves and other yard work debris other than branches or tree limbs may be deposited in a 1001ga1lon or less standardized automated container to be supplied by a permittee for the purpose of recycling. Otherwise. it is the duty of every lessee, tenant, or occupant of any residental unit to assure the soft and some recycling, composting, andtor grass cydft of grass clippings, leaves and other yard work debris of organic content and nature either on the premises or with a gardener or landscaper. (d) Brarictes, tree bv*a, or otters ader debris shell be tied with sturdy twine, rope, or wire, in bundles not exceeding tour het in length nor 1 i inches in diameter. (e) Large oversized recyclable& such as unwanted cardboard boxes shall be flattened and tied in bundles not exceeding four feet in length nor 50 pounds in weight. (f) No tenant lessee, or occupant shall use their own container, bag, box or other device for the purpose of setting out muse or recyclables at the curb for collection by a permittee. (g) No tenant, lessee, or occupant shall knowingly dispose of any recyclable material as defined by this chapter, unless such material is not collected by a permittee. SECTION 2: Sec. 8.16.080. Commercial refuse bins, is hereby amended to include a new provision (c) that reads as follows: (c) No property owner, manager, tenant, lessee, or occupant shall knowingly dispose of any recyclable matariat as defined by this chapter in any recuse bin or other storage device, unless such material is not collected by a permittee. SECTION 3: Sec.8.16.130. Special provisions regarding method of disposal, is hereby amended by adding subsection (h) to read as follows: (h) No property owner, manager, tenant, lessee, or occupant shall knowingly dispose of any recyclable material as defined by this chapter in any bin or other storage device, unless such material is not c oRected by a permittee. SECTION 4: Sec. 8.16.230. (a) Collection charge, is hereby amended to read as follows: (a) Collection charge. A charge for the collection of refuse and recyclables shall be imposed on the owner or occupant of each residential or commercial unit to which refuse, recyclables, and compostable coNedion service is made available. The monthly nate shall be determined by a permiKes, but must be sirudcued to eliminate any pricing inequities, subsidies, and penalties among r dmMers, and refiled adual usage of to service. The charge(s) so fixed shall be a civil debt due and oaring to the c#y or permittee from ttw owner or occupant of the residential or commercial unit to which the coftedon service is made available. The City Council hereby specifically finds anal determines that time periodic cogedion of refuse, rubbish, and recyclables from aN residential and commercial units benefits all occupants and residents of the city; provides for the heaW set*, and waftm of aN persons in the city; and therefore, ail such occupants or owners are Noble for the payment of coNec don semis e provided for hereunder whether or not such owner or occxrpant avails himself of such collec don service. SECTION 5: Sec. 8.16.450., Service Provided; Specific, of Chapter 8.16 of the Diamond Bar City Code is hereby amended by modifying the introductory provision and by adding subsections 15 through 20 to Head as follows: The permittee shag provide the following specific services as described in subsections (1) through (20) of this section. These services shag be in addition to any requirements, additions, pogcies and procedures as may be estabgshed by resolution of the City Council from tine to tins hereafter. (15) The pamides shag implement by January 1, 2000 for all single-family residential refuse accounts an automated refuse collection system consisting of no less than one steridardized wtseled and Ndded container of 100 -gallon capacity, or at the request of n mdwft a smaller -sized refvss container of 84 -gallon capacity. Additional refuse cordairsra wig be provided upon request of the resident at an surcharge as described in subsection 16. (16) The perm tlaee shah iaplemerrt incentive -based rage structures for both residential and comarsmW sectors by Jarxrary 1, 2000, based on the "pair as you throve' waste prevention apex ach. For fly rosidential sirgle4*nd r units, a fixed charge mud be dowk psd. wbjsct to City Marragar approval, based on a single standardizod minae oordairw of 100 -gallon capacity, in accordance with Section a. 18.230 (a) CoNec tion Charge. Additional refuse containers requested by the resident would be subjed to a surcharge to be determined by the permittee and subject to approval of the City Manager, but which may not exceed $5 per container. Residents wts request and receive a smaller sized refuse container (Le., 64 -gallon capacity) shag be provided a discount of no less than 15% of the monthly fixed bass refuse rate for a single container. For commercial units, the permittee shall develop an incentive -based rate structure that is subject to City Manager approval and that meets the requirements of Section 8. 16.230 (a). Collection charge. 2 (17) The permittse shall Implement an automated curbside recycling program consisting of a 64 -gallon wheeled and lidded container. Additional recycling containers will be provided if needed on a complimentary basis upon request of the resident. (18) The permittee shall implement a yard waste collection program with all single- family residents consisting of at least a "lion wheeled and lidded container. For resident who Practice yard waste composting and grass cycling, and do not require a yard waste barrel, no less than a 10% reduction in the monthly refuse fee shall also be applied, pending verification of the absence of yard waste in the refuse contirwr and confirmation that the resident has participated in a City - sponsored home composting seminar. (19) The permfte must solicit and offer c 0st-Competitive multi -family residential unit rOCYCIRV systems to any owner/manager of multifamily residential customer complexes. Such systems must be approved by the City Manager. The permittee must document on a quarterly basis the number and extent of contacts made in the community. (20) The puttee must sokA and offer cost -competitive commercial sector recycling and waste Pmvwftn sysienns to any owrAMm&n ger/operetor of a commercial, Kxkm*ial, sndkrr vWftWWW source of waste. Such systems must be approved by the City 1fAanager. The permittee must doc um" on a quarterly basis the number and extent of contacts made in the community. SECTION 6: The City Council declares that should any provision, section, paragraph, sentence or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of pre-emptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this revision shall remain in U force and effect. SECS The City Clark shall certify to the passage of this Ordinance and shall cause this Ordinance to be posted in three (3) public places within the City of Diamond Bar within fifteen (IS) days after its passage in the manner prescribed by Resolution No. 89.6. ADOPTED AND APPROVED THIS _ DAY OF '1999. Mayor I, Lynda Burgess, City Cleric of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regi nww6V of the Council of the City of Diamond Bar held on this day d . 1999, and was tinily passed at a regular meeting of the City Council of City of Diamond Bar held on the _ day of_____, 1999 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar K CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Legislative DNISION• Summary QRGANIZATIOIV a: DOI 401010 4040 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES Printing 2,000 1,500 40010 Salaries 420,800 421,050 0 40020 Over -Time Wages 7,000 7,000 0 40070 City Paid Benefits 8,020 8,020 0 40080 Retirement 74,900 62,650 0 40083 Worker's Comp. Exp. 4,100 4,900 0 40085 Medicare 6,130 6,130 0 40090 Cafeteria Benefits 94,450 94,510 0 TOTAL PERSONNEL 615,400 604,260 0 SUPPLIES 790 790 0 41200 Operating Supplies 5,200 4,850 0 41300 Small Tools & Equipment 200 200 0 TOTAL SUPPLIES 5,400 5,050 0 OPERATING EXPENDITURES 42110 Printing 2,000 1,500 0 42112 Photography 600 600 0 42115 Advertising 5,000 6,000 0 42125 Telephone 2,900 2,900 0 42200 Equipment Maintenance 1,100 1,100 0 42310 Fuel 1,200 1,200 0 42315 Membership & Dues 1,975 2,200 0 42320 Publications 790 790 0 42325 Meetings 7,150 6,150 41 0()0 0 42330 Travel -Conferences 45,700 39,000 0 42335 Travel -Mileage & Auto Allow 1,800 1,500 0 42340 Education & Training 2,450 2,450 0 42390 Elections 0 45,000 0 42395 Misc Expenditures 50 50 0 TOTAL OPERATING EXP. 72,715 110,440 0 PROFESSIONAL SERVICES 44000 Professional Services 53,150 57,500 0 44020 Prof Svcs - General Legal 90,000 90,000 0 44021 Prof Svcs - Special Legal 103,572 150,000 0 44030 Prof Svcs -Data Processing 4,000 0 TOTAL PROF SVCS 250,722 297,500 0 CAPITAL OUTLAY 46235 Computer Equip -Software 2,000 2,000 0 2,000 2,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) 0 .0 DIVISION TOTAL 906,237 979,250 Q Wtil 0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42125 Telephone 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42395 Misc Expenditures 600 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional. Services TOTAL PROF SVCS DEPARTMENT: Legislative DIVOWN: City Council CIrRGAi1IIZATI?N *: ' OO1.aIQ'IO 19984999 City Manager City Council Adjusted Budget Recommended Approved 24,000 24,000 2,820 2,820 4,100 3,300 150 200 350 350 31,200 31,200 62,620 61,870 0 2,350 2,000 2,350_ 2,000 0 2,000 1,500 600 600 1,000 1,000 100 100 200 200 4,000 3,000 24,000 20,000 750 750 1,000 1,000 50 50 33,700 28,200 0 36,000 36,000 36,000 36,000 0 DIVISION TOTAL 134,670 128,070 0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 DEPARTMENT: Legislative DIVISIOW City Attoti le.. OR 620 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 90,000 90,000 44021 Prof Svcs - Special Legal 103,572 150,000 TOTAL PROF SVCS 193,572 240,000 0 DIVISION TOTAL 193,572 240,000 0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 1999-2000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 42335 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 . Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment DEPARTMEAiT Legrslativ DIVISION,* city Mann ar CRGAN.t'�ATtOAI #: 001-403U 1998-1999 City Manager City Council Adjusted Budget Recommended Approved 259,600 259,850 5,000 5,000 3,050. 3,050 48,650 41,150 3,100 3,600 3,780 3,780 39,550 39,550 362,730 355,980 0 1,000 1,000 100 100 1,100 1,100 1,500 1,500 1,000 1,000 1,200 1,200 1,200 1,200 500 500 3,000 3,000 19,500 16,000 750 500 600 600 29,250 25,500 0 1,500 1,500 1,500 1,500 0 (40,000) (40,000) DIVISION TOTAL 354,580 344,080 0 CITY OF DIAMOND BAR DEPAR4iENT: hsgrslativwe ESTIMATED EXPENDITURES D1Y181QN City CiBrlc FY 1999-2000. 00 4404.0 MM 1998-1999 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 42115 Advertising 40010 Salaries 137,200 137,200 40020 Over -Time Wages 2,000 2,000 40070 City Paid Benefits 2,150 2,150 40080 Retirement 22,150 18,200 40083 Worker's Comp. Exp. 850 1,100 40085 Medicare 2,000 2,000 40090 Cafeteria Benefits 23,700 23,760 TOTAL PERSONNEL 190,050 186,410 0 SUPPLIES 41200 Operating Supplies 1,850 1,850 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 1,950 1,950 0 OPERATING EXPENDITURES 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 56,740 0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44030 Prof Svcs -Data Processing TOTAL PROF SVCS CAPITAL OUTLAY 46235 Computer Equip -Software ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment 5,000 6,000 400 400 100 100 675 900 90 90 150 150 2,200 3,000 300 250 850 850 0 45,000 9,765 56,740 0 15,650 20,000 4,000 19,650 20,000 0 2,000 2,000 2,000 2,000 0 DIVISION TOTAL 223,415 267,100 0 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 1, 1999 REPORT DATE: May 27, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Ordinance 2A (1995) "An Ordinance of the City Council of the City of Diamond Bar Amending the Purchasing System " SUMMARY: The City Council Finance Sub -Committee recommends that the City Manager's purchasing authority be increased from $10,000 to $15,000. The City Council Sub -Committee reviewed a survey of 18 cities, and the City Manager's purchasing authority averaged $21,250. Due to the limitation of the City Manager's authority of $10,000, the City Council has to continuously approve contract extensions for budgeted items, such as printing and legal services. In addition, staff recommends that the limit for Purchase Orders be increased from the petty cash limit of $50.00 to $500.00. In reviewing PO limits in the cities surveyed, the average threshold for a PO requirement is approximately $1,600. RECOMMENDATION: It is recommended that the City Council approve the first reading and waive full reading of Ordinance 2A (1995) "An Ordinance of the City Council of the City of Diamond Bar Amending the Purchasing System. " LIST OF ATTACHMENTS: X Staff Report Resolution(s) X Ordinance(s) Agreement(s) Public Hearing Notification Bid Specification X Other: Survgy EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _Yes X No Report discussed with the following affected departments: RENMWED BY: Terrence L. Belan r Linda G. Magnus d1lee A. Fritzal City Manager Finance Director Assistant to the City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 1, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Ordinance 2A (1995) "An Ordinance of the City Council of the City of Diamond Bar Amending the Purchasing System " ISSUE STATEMENT: Should the City Council increase the City Manager's authority from $10,000 to $15,000, and increase the required Purchase Order limit from $50.00 to $500.00? RECOMMENDATION: It is recommended that the City Council approve for the first reading and waive full reading of Ordinance 2A (1995) "An Ordinance of the City Council of the City of Diamond Bar Amending the Purchasing System ." FINANCIAL SUMMARY: There is no financial impact. BACKGROUND/DISCUSSION: In 1995, the City Council amended the Purchasing Ordinance for clarity and consistency. The Purchasing Ordinance needs to be amended because the City Manager's Authority needs to be increased from $10,000 to $15,000. The increase will assist staff in the day to day contracting for services and the purchase of equipment and supplies necessary to conduct City business. Staff surveyed 18 surrounding cities to determine the average City Manager's purchase authority, which is $21,250. The increase in the City Manager's purchasing authority to $15,000 will only be effective for budgeted items. Currently, City staff must prepare a Purchase Order for the purchase of any service, equipment, or supply over the petty cash limit of $50.00. This low threshold for a PO has placed an extremely burdensome paper process on staff. In reviewing PO limits in the cities surveyed, the average threshold for a PO requirement is approximately $1,600. Therefore, staff recommends that the City change its petty cash limit to $500.00, which is a more reasonable amount. Prepared by: Kellee Fritzal Anne Haraksin 2 ORDINANCE 2A (1995) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PURCHASING SYSTEM The City Council of the City of Diamond Bar ordain as follows Section 1. Section 3.24.070 of Section 24 of Title 10 of the Diamond Bar Municipal Code is amended to read: "Use of Purchase Orders - Purchase of supplies, services and equipment shall be made by purchase order or City Council approved contract. Except in cases of emergency as defined herein, no officer or employee of the City shall request a supplier to deliver supplies, services and equipment to the City unless a purchase order is issued by the purchasing agent or his designated representative. Purchase orders shall not be required for purchases costing less than the Petty Cash maxiffm five hundred dollars ($500.00) Section 2 Section 3.24.120 of Section 24 of Title 10 of the Diamond Bar Municipal Code is amended to read: "Informal Bid Procedures - Purchases of supplies, services and equipment of an estimated value in the amount of between one thousand and tefi fifteen thousand dollars may be made by the City Manager in the open market pursuant to the procedure prescribed below. (a) Minimum number of bids. Purchases shall be based on at least three bids, and shall be awarded to the lowest responsible bidder, except as provided within this Ordinance. (b) Solicitation of bids. The purchasing agent may solicit quotations by written request to prospective suppliers, or by telephone. (c) Temporary Staffing, and Professional and Consultant Services. Proposals for all Temporary Staffing, and Professional and Consultant Services may be obtained pursuant to this section. Contracts in excess of ten fifteen thousand dollars ($15,000) shall be approved by the City Council. (d) Response to Solicitation. If purchase cost is estimated to be five thousand dollars ($5,000) or less, verbal quotation responses may be accepted. If the purchase cost is estimated to be between five thousand and one dollars and *nfifteen thousand dollars ($5,001 to $15,000) written quotation responses should be obtained. (e) Selection of Temporary Staffing, and Professional and Consultant Service Providers. It is not mandatory that a contract for temporary staffing, and professional and consultant services be awarded to the lowest proposer when it is believed that the quality of service or technical expertise provided by a higher proposer warrants their selection. Reasons for the selection of any proposer, other that the low proposer shall be in writing and shall be retained with the record of quotation. (f) Record of quotations. The purchasing agent shall keep a record of all open market procurement and quotations for a period of three years after audit of the fiscal year in which the purchase was made. This record, while so kept, shall be open to public inspections." Section 3 Section 3.24.130 of Section 24 of Title 10 of the Diamond Bar Municipal Code is amended to read: "Formal Bid Procedures - Except as otherwise provided herein, purchases of supplies, services and equipment of an estimated value greater than tea -fifteen thousand dollars, shall be by written bid with City Council approval prior to award to the lowest responsible bidder, pursuant to the procedure prescribed herein. (a) Notice inviting bids. Notices inviting bids shall include a general description of the supplies, service or equipment to be purchased, shall state where bid forms and specifications may be secured, and the time and place for opening bids. 1. Published notice. Notice inviting bids shall be published at least ten days before the date of the opening of the bids. Notice shall be published at least once in a newspaper of general circulation, published in the area of the City. 2. Bidders' list. The purchasing agent shall also solicit sealed bids from all responsible prospective suppliers whose names are on the bidder's list or who have requested their names to be added thereto. The purchasing agent shall take appropriate affirmative actions to notify and encourage City -located businesses to submit their respective firm's names, addresses, telephone numbers; and their products and/or services in which they transact business. (b) Bidder's security. When deemed necessary by the purchasing officer, bidders' security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided that a successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless the City is responsible for the delay. The City Council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The City Council may reject all bids and re -advertise. (c) Bid opening procedure. Sealed bids shall be submitted to the City Clerk and shall be identified as "bids" on the envelope. The City Clerk, or designee, shall publicly open all bids at the time and place stated in the public notices. A tabulation of all bids received shall be available for public inspection during regular business hours for a period of not less than thirty calendar days after the bid opening. (d) Rejection of bids. At its discretion, the City Council may reject any and all bids and re -advertise for bids. However, when all bids exceed the authorized budgeted amount, the City Manager may authorize rejection of all bids and authorize re -bidding based upon the original specifications or as they may be modified, in accordance with procedures prescribed herein. (e) Award of bias. Bids shall be awarded by the City Council to the lowest responsible bidder except as otherwise provided herein. (f) Tie Bids. If two or more bids received are the same total amount or unit price, quality and service being equal and if the public interest will not permit the delay of re -advertising for bids, the City Council may accept the one it chooses or accept the lowest bid made by negotiation with tie bidders at the time of the bid opening." Section 4. Section 3.24.190 of Section 24 of Title 10 of the Diamond Bar Municipal Code is amended to read: "Contractual Authority - The City Manager is authorized to enter into contracts where 4 the amount of the contract does not exceed tet fifteen thousand dollars with any single vendor within a fiscal year; provided there exists an unencumbered appropriation in the fund account against which said expense is to be charged. Contracts in excess of the City Manager's authority must be approved by the City Council. In the case of Professional Services, where there does not exist an specific appropriation in the fund account against which said expense is to be charged, the City Manager's expense authorization shall not exceed five thousand dollars ($5,000)." Section 5. Severability. If any section, subsection, sentence, clause, portion or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, portion or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, portions, or phrases of the Ordinance might subsequently be declared invalid or unconstitutional. Section 6. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED AND APPROVED this day of , 1999. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk City of Diamond Bar 9 CITY MANAGER AUTHORITY PURCHASING CitV Anaheim Brea Chino Hills Claremont Covina Dana Point Industry La Canada Flintridge La Quints Laguna Niguel Lake Forest Lakewood Mission Viejo Pomona City Manager's Authority 25,000 50,000 50,000 20,000 5,000 10,000 35,000 10,000 Comments If budgeted, no limit 10,000 `not updated 20,000 20,000 15,000 20,000 Rancho Cucamonga 20,000 Rolling Hills No limit requirement San Dimas 15,000 Walnut 15,000 Average 21,250,00 PURCHASING SURVEY CITY P.O. REQUIREMENT Brea $500 Chino Hills Required for every purchase Claremont $5,000 Dana Point $500 La Canada Flintridge $1,000 La Quinta $1,000 Laguna Niguel $50 Lake Forest $5,000 Mission Viejo $1,000 Rolling Hills San Dimas $2,500 Walnut $1,000 Yorba Linda $300 Average $1,600 (Approx. ) COMMENT Unless petty cash is used ($100 max) Must use an EPO for under $1,000 Do not use PO's CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 1, 1999 REPORT DATE: May 26, 1999 FROM: Terrence L. Belanger, City Manager TITLE: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE THE COOPERATION AGREEMENT BETWEEN LOS ANGELES COUNTY AND THE CITY OF DIAMOND BAR" SUMMARY: The City, through a Cooperation Agreement, is part of the Los Angeles County Community Development Commission - CDBG program. The program was established through the Housing and Community Development Act of 1974 and is administered by the U.S. Department of Housing and Urban Development (HUD) Department. To be eligible to receive CDBG funding, a City must either be an eligible metropolitan city or be a participating City in an Urban County Program. Diamond Bar qualifies as a metropolitan city", based on a population of over 50,000, and can attain entitlement status effective July 1, 2000 or the City may continue to participate in the Los Angeles Urban County CDBG program. To continue to participate in the Los Angeles Urban County CDBG program, the City must execute a Cooperation Agreement by June 18, 1999 for a three-year cycle, July 1, 2000 to June 30, 2003. The City has been participating in the Los Angeles Urban County CDBG program since July 1991. In 1993 and 1996, the City elected to defer entitlement status and remain with the Los Angeles Urban County CDBG program as a participating city. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 99 -XX approving the participation in the Los Angeles Urban County Community Development Block Grant program and authorize the Mayor to execute the Cooperation Agreement. EXTERNAI.DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _Yes _ No 4. Has the report been reviewed by a Commission? _Yes X No Which Commission? 5. Are other departments affected by the report? _Yes X No REVIEWED BY: PV- ence L. Belanger Kellee A. Fritzal City Manager Assistant to the City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 1, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE THE COOPERATION AGREEMENT BETWEEN LOS ANGLES COUNTY AND THE CITY OF DIAMOND BAR" ISSUE Should the City become a "metropolitan city" and attain entitlement status in July 2000 or continue to participate in the Los Angeles Urban County Community Development Block Grant Program? RECOMMENDATION It is recommended that the City Council adopt Resolution No. 99 -XX approving participation in the Los Angeles Urban County Community Development Block Grant program and authorize the Mayor to execute the Cooperation Agreement. FINANCIAL SUMMARY All expenditures associated with the CDBG program are funded through the City's yearly CDBG allocation. BACKGROUND The City has been a participating city in the Los Angeles Urban County Program since July 1991. As a participant, the City controls distribution of an annual allocation as determined by the County. The County provides a Program Manager who assists by providing technical assistance, monitoring, audits, environmental clearances and answering programmatic questions. The County provides the above services for ten percent (10%) of the City's CDBG allocation. The County allows the City to allocate ten percent (10%) of the City's annual allocation for general administration. The FY 1999-00 amount is $37,250. City staff provides information on quarterly program reports, assessments of the community requirements, financial reimbursements, sub -recipient monitoring, and yearly cost summaries. If the City of Diamond Bar chooses to become a "metropolitan city" and accept entitlement status for July 1, 2000, the City would need to administer the following HUD requirements: Consolidated Plan - Establishes the vision for community development actions and requires enhanced citizen participation and fair housing standards. The Plan consists of housing and homeless assessment; housing market analysis; strategies and priority needs and objectives; action plan; certifications/monitoring. The first four elements are for a projected 5 -year period. The action plan/certifications and monitoring are yearly. Environmental Clearance - All projects must have an environmental clearance, and if required an NEPA Environmental Assessment or Exclusion, including state historical clearances. General Program Management - The City would be responsible for the day to day activities of the CDBG program. (i.e. determining eligibility of projects, developing contracts with the sub -recipients, monitoring sub -recipients, and conducting all required audits.) Financial Reporting - HUD provides a letter of credit to all entitlement cities, for the amount of the yearly allocation. HUD provides a cash management financial system, which is for reporting/tracking projects. The City would be allowed to use twenty percent (20%) of the annual allocation for CDBG administration expenses. Based upon FY 1999-00 allocation, this would amount to $74,500. The City would be provided with a HUD Program Manager, who would conduct audits of the City's performance and provide periodic training. DISCUSSION The City, due to its participation in the County CDBG program, receives HOME funds. The HOME program funds both the First Time Home Buyer Program (silent second trust deed), and the Housing Rehabilitation Program. In addition, the City participates in the Mortgage Credit Certificate (MCC) Program. The County administers, at no additional cost, the above programs for the City. Should the City decide to become an entitlement city, the City would not be eligible for the HOME funds. HOME funds are distributed to only those cities or counties with a population over 200,000. However, Diamond Bar could still participate in the MCC Program. If the City became an entitlement city, twenty percent (20%) or $74,500 of the annual allocation could be allocated towards administration. Based upon the additional reporting requirements and regulations that the City will be responsible to administer, there would be additional costs with staff time and consultants. The City has conducted surveys and discussed options with cities that have attained entitlement status in both 1993 and 1996. In 1993, of the 10 cities who have entitlement status, eight reported additional administrative costs, which exceeded the 10%. In 1996 four cities were eligible to become entitlement. Two elected to attain the entitlement status (Paramount, Glendora). Both cities elected the entitlement status due to the ability to have full control over the CDBG program. The City is receiving good service from the County regarding the CDBG program. If the City were to become a metropolitan city, there would be an increase in reporting requirements necessitating an increase in staff commitment for the day to day activities of the program. The City currently has control over how the City programs the funds allocated to the City. 3 There would not be a substantial increase in the annual CDBG allocation, due to the increase in staff/consultant requirements. The City's administration of the program could be greater than the 20% of the allocation allowed. Based upon the information gathered, it is recommended that the City defer designation as a metropolitan city and participate with the County program because it is the most cost effective. Attachments: Resolution Cooperative Agreement 4 RESOLUTION NO. A RESOLUTION FO THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE THE COOPERATIVE AGREEMENT BETWEEN LOS ANGELES COUNTY AND THE CITY OF DIAMOND BAR WHEREAS, the City of Diamond Bar has expressed an interest in participating in the Los Angeles Urban County Community Development Block Grant (CDBG) Program, for the three (3) year cycle commencing July 1, 2000 and ending June 30, 2003; and WHEREAS, in order to participated in the Urban County Community Development Block Grant (CDBG) Program, the city of Diamond Bar is required to enter into a Cooperation Agreement with the County of Los Angeles. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Diamond Bar does hereby approve the participation in the Los Angeles Urban Community Development Block Grant (CDBG) Program commencing July 1, 2000. BE IT FURTHER RESOLVED, that the City Council of the City of Diamond Bar hereby approved entering into the Cooperation Agreement between the City of Diamond Bar and the County of Los Angeles and hereby authorizes the Mayor to execute the Cooperation Agreement on behalf of the City of Diamond Bar. PASSED, APPROVED, AND ADOPTED THIS day of , 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on day of , 1999, by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAINED: COUNCILMEMBERS ATTEST: Lynda Burgess, City Clerk COUNTY OF LOS ANGELES COMMUNITY'DEVELOPMENT BLOCK GRANT PROGRAM, HOME INVESTMENT PARTNERSHIPS PROGRAM AND ASSISTED HOUSING PROGRAMS PARTICIPATING CITY COOPERATION AGREEMENT THIS Agreement is made and entered into this J§t day of &1y, 2000, by and between the City of Diamond Bar, hereinafter referred to as "City", and the County of Los Angeles, hereinafter referred to as "County." WITNESSETH THAT: WHEREAS, County and City desire to cooperate to undertake, or assist in undertaking, community development, community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing, including, but not limited to, the improvement or development of housing for persons of low- to moderate -incomes, and other community or Cuban renewal activities authorized by the Housing and Community Development Act of 1974, the Cranston -Gonzalez National Affordable Housing Act (NAHA) and the U.S. Housing Act of 1937, as amended, hereinafter collectively referred to as the "Act"; and WHEREAS, the terms and provisions of this Agreement are fully authorized under State and local law, and this Agreement provides full legal authority for the County and its instrumentalities including the Housing Authority of theCounty of Los Angeles and the Community Development Commission of the County of Los Angeles, hereinafter collectively referred to as the "County" to undertake, or assist in undertaking, essential community development and housing assistance activities, specifically urban renewal and publicly assisted housing. NOW, THEREFORE, the parties agree as follows: 1. The City and the County agree to cooperate to undertake, or assist in undertaking, community development, community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing, including, but not limited to, the improvement or development of housing for persons of low- to moderate -incomes, and other community or urban renewal activities authorized by the Act. 2. The City hereby authorizes the County to perform, or cause to be performed, those acts necessary or appropriate to implement the community development and housing assistance activities, specifically urban renewal and publicly assisted housing, including but not limited to improvement or development of housing for persons of low- to moderate -income, and other community or urban renewal activities authorized under the Act specified for the City in the County's annual Housing and Community Development Plan which will be funded from annual Community Development Block Grant (CDBG) and applicable HOME Investment Partnerships Programs ("HOME") from Federal Fiscal Years 2000-2002 appropriations and from any program income generated from the expenditure of such funds. County shall have final responsibility for selecting projects and annually filing its Final Housing and Community Development Plan. 3. The City and the County in the performance of this Agreement shall take all actions necessary or appropriate to assure compliance with the County's certification required by Section 104 (b) of Title I of the Act, the provisions of the National Environmental Policy Act of 1969, Title VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, Section 109 of Title I of the Act, Section 3 of the Housing and Urban Development Act of 1968, the Fair Housing Act, the Act and all other applicable laws and regulations. W 4. The City may not apply for grants from appropriations under the Small Cities or State CDBG Programs for fiscal years during the period in which it participates in the Los Angeles Urban County Program. 5. The City may participate in a HOME Program only through the Los Angeles Urban County. Thus, even if the Los Angeles Urban County does not receive a HOME formula allocation, the City cannot form a HOME consortium with other local governments. 6. The City and County agree that CDBG and HOME funding is prohibited for any activities in or in support of any cooperating City that does not affirmatively further fair housing within its own jurisdiction or that impedes the County's action to comply with its fair housing certification. 7. Pursuant to 24 CFR 570.501 (b), the City is subject to all requirements applicable to subrecipients, including the requirement of a written Agreement set forth in 24 CFR 570.503. 8. The City shall inform the County of any income generated by the expenditure of CDBG funds received by the City. Any such program income may be retained by the City subject to the requirements of this Agreement. Such program income may only be used for eligible activities in accordance with all CDBG requirements as may then apply. 9. The County shall be responsible for monitoring and reporting to the U.S. Department of Housing and Urban Development (HUD) on the use of any program income; therefore, the City shall be required to maintain appropriate recordkeeping and reporting for this purpose. 10. In the event of close-out or changes in status of the City, any program income that is on hand or received subsequent to the close-out or change in status shall be paid to the County. 11. All program income generated from the disposition or transfer of real property acquired or improved by the City, using CDBG and/or HOME funds or program income, during the term of this Agreement, shall be treated as described in Sections 6 through 11 of this Agreement. 12. Any real property which is acquired or improved by the City during the term of this Agreement, in whole or in part, using CDBG and/or HOME funds or program income, shall be subject to the following standards: a. The County shall be notified by the City in writing of any modification or change in the use or disposition of such real property from that planned at the time of acquisition or improvement. Such notification shall be made prior to the modification or change in use or disposition. b. If such real property is ever sold or transferred for a use which does not qualify as an eligible use under CDBG and/or HOME regulations, the City shall reimburse to the County an amount equal to the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG and/or HOME funds. 13. The City shall make available for inspection and audit to County's representatives, upon request, at any time during the duration of this Agreement and during a period of three (3) years, thereafter, all of its books and records relating to CDBG and HOME program income. -2- 14. This Agreement shall be effective for the period of time required for the expenditure of all CDBG and/or applicable HOME funds allocated to the City from federal Fiscal Years 2000, 2001 and 2002 appropriations and from any program income therefrom and for the completion of the funded activities. In no event shall this Agreement be terminated before June 30, 2003 except as a result of action by HUD. The City or the County may not terminate or withdraw from this Agreement while it remains in effect. 15. The City has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. 16. The City shall or shall continue to provide a drug-free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the City's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Establishing an ongoing drug-free awareness program to inform employees about: a) The dangers of drug abuse in the workplace; b) The City's policy of maintaining a drug-free workplace; C) Any available drug counseling, rehabilitation, and employee assistance programs; and d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph I of this Section 16. Notifying the employee in the statement required by paragraph 1 of this Section 16 that, as a condition of employment under the grant, the employee will - a) Abide by the terms of the statement; and b) Notify the City in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the County in writing, within ten calendar days after receiving notice under subparagraph 4(b) of this Section 16 from an employee or otherwise receiving actual notice of such conviction; and the City must provide written notice, including position or title, of any City employees convicted of any criminal drug statute to every County grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a identification number(s) of each affected grant. B11 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b) of this Section 16, with respect to any employee who is so convicted; (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purpose by a federal, State, or local health, law enforcement, or other appropriate agency. 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5, and 6 of this Section 16. IN WITNESS WHEREOF, the governing bodies of the parties hereto have authorized this Agreement and have caused the Agreement to be executed by their respective chief executive officers and attested by their respective executive officer -clerks thereof as of the day, month and year first above written. CITY OF DIAMOND BAR COUNTY OF LOS ANGELES LIMA MAYOR ATTEST: City Clerk By By Chairman, Board of Supervisors ATTEST: JOANNE STURGES Executive Officer Clerk of the Board of Supervisors By Deputy APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney LIMA -4- LWiCOOP99-1 LLOYD W. PELLMAN County Counsel By Deputy AGENDA NO. 9.2 NO DOCUMENTATION AVAILABLE REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS 4 MAY 4, 1999 1. CALL TO ORDER: Chairwoman Ansari called the meeting to order at 10:55 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice Chairman Huff and Chairwoman Ansari. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/Huff moved, AM/Herrera seconded, to approve the Consent Calendar. Motion carried by the following Roll Call vote (Chair/Ansari abstained from approval of Minutes of Regular Meeting of April 20, 1999): AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Huff, C/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Regular Meeting of April 20, 1999 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated May 4, 1999 in the amount of $19,206.61. 3.3 REVIEWED AND APPROVED TREASURER'S REPORT - for March, 1999. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: AM/Herrera expressed amazement at how quickly the Gateway Corporate Center construction is proceeding. VC/Huff stated that information regarding Redevelopment that is being faxed to various individuals contains misinformation. He asked that concerned residents who have questions about these faxes call City Hall. MAY 4, 1999 PAGE 2 REDEVELOPMENT AGENCY Chair/Ansari stated that D.B. is the envy of the San Gabriel Valley because Redevelopment has provided a method for attracting two Fortune 500 companies. She and VC/Huff held a Redevelopment Agency subcommittee meeting. One of the companies involved in the Gateway Corporate Center construction is considering additional speculation involving other properties in the City. She asked that the Council consider convening Redevelopment Agency meetings from 6:30 p.m. to 7:00 P.M. prior to the start of Council meetings in order for the community to be involved in future projects. She requested that this matter be placed on the May 18, 1999 agenda for consideration. AGENCY ADJOURNMENT: There being no further business to conduct, Chair/Ansari adjourned the meeting at 10:59 P.M. ATTEST: Chair LYNDA BURGESS, Agency Secretary REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS MAY 18, 1999 1. CALL TO ORDER: Chair Ansari called the meeting to order at 11:38 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Chang, O'Connor, Vice Chairman Huff and Chairwoman Ansari. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Mike Nelson, Communications and Marketing Director; Linda Magnuson, Finance Director, and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: AM/O'Connor moved, AM/Huff seconded, to approve the Consent Calendar. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Chang, O'Connor, VC/Huff, Chair/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - Herrera 3.1 APPROVED VOUCHER REGISTER - dated May 18, 1999 in the amount of $4,919.98. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: Chair/Ansari stated that the Allstate Building is going up very quickly and she looks forward to its completion. AGENCY ADJOURNMENT: There being no further business to conduct, Chair/Ansari adjourned the meeting at 11:41 p.m. ATTEST: Chair LYNDA BURGESS Agency Secretary DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM = TO: Chairman Ansari and Board of Directors FROM: Linda G. Magnusonv, Finance Director SUBJECT: Voucher Register, June 1, 1999 DATE: May 24, 1999 Attached is the Voucher Register dated June 1,1999 for the Diamond Bar Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. DIAMOND BAR REDEVELOPMENT AGENCY VOUCHER REGISTER APPROVAL The attached listing of vouchers dated June 01, 1999 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the Following funds ir these �mounts FUND DESCRIPTION 610 REDEVELOPME,|T AGENCY FUNU REPORT FOR ALL FUNDS Finance Director F�EPAID '00 E1lee� R. Ansari C�airmac Robe,t S. Huff / Execut�ve D�rec�or Vice Cha�rman VOUCHERS 2,264.75 2,264.75 TOTAL 2'264.75 DIAMOND BAR REDEVELOPMENT AGENCY �� DATE: 05125/199S, 15:04:51 VOUCHER REGlSTP---. PAGE� 1 DUE THFu' O6/V1/L�� PREPAJG F�0/SECT'ACCT'PKOJECT'ACCT PO # INVOICE DESCRlPTl0N AMOUNT ��E CHECK RICHARDS WATSON & 8FRSHON 61071l0-44020- ��O29G/297 LEGA� SYCS'R[DEV�DPMENT 13.0C �1O71�0-441K0- 10O298/297 LEGAL SVCS'REDEVELOPM'i� 2.251.75 TOTHL PREPAIDS .00 TOTAL VOUCHERS 2.��.75 TOTAL DUE VENDOR 2.264.75 ��A0S REPORT T0LVOUCHERS �4 REPORT TOTAL 2,.75 REPORT DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT AGENDA N0.{��& 3 TO: Terrence L. Belanger, Executive Director MEETING DATE: June 1, 1999 REPORT DATE: May 25,1999 FROM: Linda G. Magnusot Finance Director TITLE: Treasurer's Report — April 30, 1999 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of April 1999. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: _ Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: J rence L. Belanger Linda G. Magnus n Executive Director Finance Director DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA N0. MEETING DATE: June 1, 1999 TO: Chairman and Members of the Board FROM: Terrence'L. Belanger, Executive Director SUBJECT: Treasurer's Statement — April 30, 1999 ISSUE STATEMENT: Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency Board's review and approval. RECOMMENDATION: Approve the April 1999 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of April 1999. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G Magnuson DIAMOND BAR REDEVELOPMENT AGENCY TREASURER'S MONTHLY CASH STATEMENT April 30,1999 :ByE�W��IiNIIhN n T��y!/ISFFNS. CE REDEVELOPMENT Ce f�I:C1 ns- OW, RSEVE 4 I (©tlTf 6ALANCiE REDEVELOPMENT AGENCY FD $1,062,891.65 $1,154.47 $22,175.89 $1,041,870.23 TOTALS $11062,89165 $1154.47 $22,175.89 10.00 $1,041,870.23 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $58,829.73 TOTAL DEMAND DEPOSITS $58,829.73 INVESTMENTS: TIME CERTIFICATES 983,040.50 LOCAL AGENCY INVESTMENT FD 0.00 TOTAL INVESTMENTS $983,040•50 TOTAL CASH $1,041,870.23 Note: The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gateway, LLC' This agreement requires the Agency to invest $983,040.50 in a Time Certificate of Deposit. The agreement provides that the developer guarantee the current LAW investment yield. L.A.I.F - Effective Yield for April 1999 5.119% Certificate of Deposit Yield (11/16/98 - 5/16/99) 4.500% Terrence L. Belanger, Treasurer