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HomeMy WebLinkAbout4/6/1999c,ity Councid Agend, Tuesday, April 6, 1999 4:00 p.m. — Study Session CC -2 6:00 p.m. - Closed Session CC -2 6:30 p.m. — Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen Chang Mayor Pro Tem Debby O'Connor Council Member Eileen Ansari Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the office of the City Clerk, and are available for public inspection If you have questions regarding an agenda item, please contact the City Clerk at (909) 860.2489 during regular business hours. In an effort to comply with the requirements of Title U of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, niassistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City ofDiamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO CO&WSSION AND CON IITTEE MEETINGS) PUBLIC INPUT The meetings of the Dismand Bar City Council aro open to the public. A member of the public may agenda items and/or other items of interest which aro within the Public. Y address the Council on the subject of one or more Council should be submitted in Penson to the City Clerk J tttaua jtttirdiction of Diamond Bar City Council. A request to address the As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting persons who are interested parties for an item may be requested to give their preaerttation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number o1 people requesting to speak and the business of the Council. Individuals are requested to refrain from Personal positive business meeting environment are asattr�stowa ai Council Members or other citizens. Contt>renta which are not appreciated. the entire Ci City Council and will not be tolerated Your conducive to a cooperation is greatly in accordance with Government Code Section 54954.3(x) the Chair may from time to time considered by the Council (Does not apply to Conmittce "' Chair)with public comment on items previously In accordance with State Law (Brown Act), all matters to be acted on meeting. to Daae of aneron th , or when a subject matter arises subsequent � the City Council must be Pied at least 72 hours prior to the Council act on g. item that is not on the posted a to the posting of the agenda, upon matting certain findings the Council may geode CONDUCT IN THE CITY COUNCIL CHAMBERS The Chau shall ordern.cild from the Council Chambers Diamond Bar City Council. any person who commits the following acts in respect to a regular or special meeting ofthe A. Disorderly behavior toward the Council or any member ofthe staff theM course of said meeting. 1; tending to interrupt the due and orderly B. A breach ofthe peace, boisterous said mectin conductor violent , g disturbance, tending to interrupt the due and orderly course of C. Disobedience of any lawful order ofthe Chair, which Board. � shall include an order to be seated or to refrain liom addressing the D. Any other unlawful interference with the due and orderly conduct ofsaid meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings Agendas are available electronically and ma are wed by tt City Clerk and are available 72 hours prior to the meeting. Every meeting ofthe City Council is Y be ° by a personal computer through a 00 -modem. � on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility unpaimrents who cannot access the public speaking area. Sign tan e services are also available by giving notice at least three business days in advance ofthe meeting. Please tel Bung interpreter and S p.m Monday through Friday. telephone (909) 860-2489 between 8 a.m HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Computer Access to Agendas (909) 860-�E Meetings (909) 860-2489 General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. STUDY SESSION: 1. CLOSED SESSION: 2. CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 99-16 Next Ordinance No. 05(1999) 4:00 p.m. CC -2 a) Goals & Objectives b) Traffic Impact Solutions 6:00 p.m. - Initiation of Litigation Government Code Section 54956.9 6:30 p.m., April 6, 1999 Mayor Rex Wolins, Assoc. Pastor Diamond Canyon Christian Church Council Members Ansari, Herrera Huff, Mayor Pro Tem O'Connor, Mayor Chang Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Introduction of new Team Lieutenant Brent Cannady, Walnut Sheriff Station. 3.2 Proclaiming April 11-16, 1999 as Library Week. 3.3 Proclaiming April, 1999 as Earthquake Preparedness Month. 3.4 Proclaiming April, 1999 as Sexual Assault Awareness Month. BUSINESS OF THE MONTH: 3.5 Presentation of City Tile to Robert Steelwagon, owner of the Shopping Center at Golden Springs and Lemon. 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take APRIL 6, 1999 PAGE 2 any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary) There is a five minute maximum time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC & TRANSPORTATION COMMISSION - April 8, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - April 13 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 CITY 10TH ANNIVERSARY CELEBRATION - April 18, 1999 - 12:00 P.m. - 5:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 5.4 CITY COUNCIL MEETING - April 20, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION - April 22, 1999 - 7:00 P.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 CURBSIDE BULKY ITEM COLLECTION - April 24, 1999 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Joint Public Hearing of March 16, 1999 with D.B. Redevelopment Agency - Approve as submitted. 6.1.2 Regular Meeting of March 16, 1999 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of February 9, 1999 - Receive & File. 6.2.2 Regular Meeting of February 23, 1999 - Receive & File. Requested by: Planning Division 6.3 TRAFFIC & TRANSPORTATION COMMISSION: 6.3.1 Traffic & Transportation Commission Sheriff's Department Presentation Workshop of January 14, 1999 - Receive & File APRIL 6, 1999 PAGE 3 6.3.2 Regular Meeting of January 14,1999 - Receive & File. 6.3.3 Regular Meeting of February 11, 1999 - Receive & File. Requested by: Engineering Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated April 6, 1999 in the amount of $744,145.02. Requested by: Finance Division 6.5 TREASURER'S REPORT - February, 1999 - Receive & File. Requested by: Finance Division 6.6 FISCAL YEAR 1999-99 BUDGET AMENDMENT #2 - The current adjusted Municipal Budget for FY 98-99 projects General Fund expenditures in the amount of $11,263,498. Amendment #2 estimates FY98-99 expenditures to be $11,353,748, reflecting an increase of $90,250. Thee projected increased in expenditures are mainly due to increase public information activities and continued support of several community organizations. The projects year-end increase in General Fund balance, per the proposed amendment, is $437,180. Recommended Action: It is recommended that the City Council approve Budget Amendment #2 to the Fiscal Year 98-99 Municipal Budget. Requested by: Finance Division 6.7 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF 100 FEET OF RED CURB ON THE NORTH SIDE OF PATHFINDER ROAD IMMEDIATELY WEST OF PRESADO DRIVE AND 50 FEET OF RED CURB ON THE NORTH SIDE OF PATHFINDER ROAD IMMEDIATELY EAST OF PRESADO DRIVE - In order to enhance the visibility distance of motorists who wish to make turns onto Pathfinder Rd. from Presado Dr., the Traffic & Transportation Commission recommended installation of 100 ft. of red curb on the north side of Pathfinder Rd. immediately west of Presado Dr. and 50 ft. of red curb on the north side of Pathfinder Rd. immediately east of Presado Dr. Motorists' visibility is currently restricted by vehicles of D.B.H.S. students, who utilize Pathfinder Rd. for parking during school days. APRIL 6, 1999 PAGE 4 Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving installation of 100 ft. of red curb on the north side of Pathfinder Rd. immediately west of Presado Dr. and 50 ft. of red curb on the north side of Pathfinder Rd. immediately east of Presado Dr. Requested by: Engineering Division 6.8 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF 50 FEET OF DOUBLE YELLOW CENTERLINE STRIPING ON EACH RESPECTIVE LEG OF THE INTERSECTION OF GOLDRUSH DRIVE AND HIGHCREST DRIVE, AND A STOP SIGN AT THE INTERSECTING LEG OF GOLDRUSH DRIVE AT HIGHCREST DRIVE - In order to ensure that motorists making turn movements maintain their respective lanes, and to ensure that vehicles on Goldrush Dr. come to a complete stop when reaching Highcrest Dr., the Traffic & Transportation Commission recommended installation of 50 ft. of double yellow centerline striping on each respective leg of the intersection of Goldrush Dr. and Highcrest Dr., and installation of a stop sign at the intersecting leg of Goldrush Dr. at Highcrest Dr. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving installation of 50 ft. of double yellow centerline striping on each respective leg of the intersection of Goldrush Dr. and Highcrest Dr., and a stop sign at the intersecting leg of Goldrush Dr. at Highcrest Dr. Requested by: Engineering Division 6.9 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF "NO RIGHT -TURN ON RED, 7:30 A.M.-8:00 A.M./2:00 P.M. - 2:30 P.M., SCHOOL DAYS ONLY" SIGNS AT ALL QUADRANTS OF THE INTERSECTION OF DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS DRIVE" - To further enhance safety for Lorbeer Middle School students who utilize the crosswalks at the intersection of D.B. Blvd. and Golden Spgs. Dr., the Traffic & Transportation Commission recommended installation of "No Right -Turn on Red 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of this intersection. This right -turn movement restriction is during school peak hours when the signal is on red. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m.- APRIL 6, 1999 PAGE 5 2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Blvd. and Golden Spgs. Dr. Requested by: Engineering Division 6.10 AWARD OF CONTRACT TO DEWAN LUNDIN & ASSOCIATES (DLA) FOR PROFESSIONAL INSPECTION SERVICES FOR CABLE UPGRADE - Pursuant to the City's Franchise Agreement with Century Communications, the cable system will be re- built/upgraded to fiber -optics. The system has been designed and Century has hired a contractor to perform the necessary work. Some of the work will need to be performed within the City's right-of-way (streets), and to ensure that the work is performed in accordance to the City's requirements, the City will provide inspections. DLA has extensive experience in performing inspection services on streets within the City. Currently, DLA is contracted for design and inspection services for the 1998-99 CDBG ADA Ramps for $14,390. The inspection service for the cable upgrade is not expected to exceed $5,000. Council action is required because the combined contracts with DLA exceed $10,000. Staff conducted an informal bid process with four firms (CAA, DGA, Hall & Foreman and DLA), and DLA was the lowest bidder at $42 per hour. Recommended Action: It is recommended that the City Council approve a contract with DLA in an amount not to exceed $5,000 for inspection services related to the Cable System Upgrade. All fees will be paid by Century Communications. Requested by: Engineering Division 6.11 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR A 1998-99 TIRE RECYCLING GRANT - The California Integrated Waste Management Board has awarded the City a grant in the amount of $25,000 to purchase and install rubberized playground -protective surfacing composed of recycled content crumb rubber made from California source waste tires. The surfacing material will be installed at two tot lot areas in Sycamore Canyon Park when accessibility improvements are constructed. This is a matching funds grant and the City's share of funding will come from a CDBG allocation for ADA park improvements. It is anticipated that these improvements will be constructed during the 2000/01 FY. For the grant application to be complete, submittal of an authorizing Resolution is required by April 15, 1999. APRIL 6, 1999 PAGE 6 Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX authorizing submittal of an application to the California Integrated Waste Management Board for a 1998-99 Playground Cover and Surfacing Grant. Requested by: Community Services Division 6.12 EXTENSION OF VENDOR SERVICES FOR PUBLICITY BANNERS - Per the purchasing ordinance, award for services to a single vendor shall not exceed $10,000 for the fiscal year without authorization from Council. The City is purchasing banners and banner support poles from Dekra- Lite to advertise the City Birthday party. This purchase will result in the $10,000 ceiling being exceeded during the 98/99 fiscal year. Dekra-Lite has consistently been the low bidder with the best turn -around time for this service. Funds for this purchase are already included in the 98/99 FY budget. Recommended Action: It is recommended that the City Council authorize additional work to be performed by Dekra-Lite for banners, banner support poles and banner installation/removal in an amount not to exceed $15,000 for 98/99 FY. Requested by: Community Services Division 6.13 AUTHORIZATION FOR ADDITIONAL PROFESSIONAL SERVICES FOR REMEDY - The City has utilized Remedy to provide temporary secretarial assistance to the Planning Division since September 1998, as well as providing services to the Finance Division since July 1998. Council previously authorized expenditures with Remedy in the amount of $11,020. With the recent formation of the Lanterman Developmental Center Expansion Project Task Force, temporary secretarial support is needed within the City Manager's Office. The expenditure for the additional services would not exceed $3,500; making the total to be paid to Remedy during the current fiscal year at $14,520. Recommended Action: It is recommended that the City Council authorize the City Manager to approve an expenditure of $3,500 for temporary secretarial support assistance, making the total to Remedy in the amount of $14,520. 6.14 AMENDMENT OF CONTRACT FOR MINUTE SECRETARY SERVICES - The City utilizes the services of a contract secretary to transcribe minutes for Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission meetings. A one-year extension APRIL 6, 1999 PAGE 7 to the agreement with Carol A. Dennis for these services was approved by Council on July 21, 1998, with a one-year option for renewal. The City is a member of the Wildlife Corridor Conservation Authority (WCCA) and, this year, has the responsibility of having the Authority's Minutes prepared. Ms. Dennis has performed outstandingly in preparing Minutes for four groups and has kept turn- around times to a minimum. Authorization is requested for additional expenditure in the amount of $500 for WCCA Minutes, bringing Ms. Dennis' Minutes Secretary services to a total of $23,000 for the period July 21, 1998 through June 30, 1999. Recommended Action: It is recommended that the City Council authorize the City Manager to approve an additional expenditure of $50 for Minute Secretary services with Carol A. Dennis, amending the total contract amount to $23,500. Requested by: City Manager 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 (a) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PARKING PENALTY SCHEDULE FOR PARKING PENALTIES AND LATE PAYMENT FEES FOR PARKING VIOLATIONS - The City administers the processing of parking citations pursuant to the State's decriminalization of parking citations. Through adoption of Resolution No. 96-41, the City established the current penalty which needs to be amended in order to conform to the Municipal and California Vehicle Codes. No fees have been increased; however, sections have been amended for clarity. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution No. 96-41C amending the parking penalty schedule for parking penalties and late payment fees for parking violations. (b) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGARDING TRAFFIC REGULATIONS AND AMENDING TITLE 10 - VEHICLES AND TRAFFIC - Title 10 of the Municipal Code regulates operation of vehicles upon City streets. The parking provisions of the title effectuate the efficient flow of traffic within the City and allows the City to improve and maintain traffic safety. The Title is being amended to clarify certain provisions and improve traffic safety. These amendments will ensure that traffic and parking APRIL 6, 1999 PAGE 8 regulations are clear to persons driving within the City and improve the enforcement of existing traffic and parking regulations, thus promoting safe, efficient traffic movement. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony, waive full reading and approve first reading by title only, Ordinance No. 0X(1999) regarding traffic regulations and amending Title 10 - Vehicles and Traffic. Requested by: City Manager 8. OLD BUSINESS: 8.1 PRESENTATION BY THE ROTH GROUP REGARDING THE COMMUNITY/CIVIC CENTER TASK FORCE - Council established the Community/Civic Center Task Force to study the possibility of creating a focal point for the D.B. community. Marlene Roth, principal of the Roth Group, will present an update of the Task Force's activities. Recommended Action: It is recommended that the City Council receive and file the report prepared by the Roth Group. Requested by: Community/Civic Center Task Force 8.2 AWARD OF CONTRACT TO COCA COLA FOR INSTALLATION OF VENDING MACHINES IN CITY PARKS - Council approved a policy to allow installation of vending machines in City parks to generate revenue. Staff released an RFP and received three responses. A committee of three staff members interviewed each of the proposers and recommended awarding a contract to Coca Cola Bottling Company. Features of the proposal include: 1) two state-of-the- art vandal resistant machines to be installed in each park at no cost to the City; 2) all stocking and maintenance costs to be borne by Coca Cola; 3) City will receive 35% commission on each $1.00 sale, less sales tax and CRV and 4) each park will have soda, non- carbonated drinks and water. Recommended Action: It is recommended that the City Council award a contract to Coca Cola Bottling Company to provide vending machines in City parks, per the proposal dated February 25, 1999. Requested by: Community Services Division APRIL 6, 1999 PAGE 9 8.3 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DENYING AN EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 51253, CONDITIONAL USE PERMIT 92-12 AND OAK TREE PERMIT NO. 92-9 FOR PROPERTY LOCATED EAST OF MORNING SUN AVENUE AND NORTH OF PATHFINDER ROAD - Continued from March 16, 1999. Amrut Patel of Sasak Corporation is requesting approval of a one-year extension of time for Tentative Tract Map No. 51253, Conditional Use Permit No. 92-12 and Oak Tree Permit No. 92-9 in order to subdivide approximately 6.7 acres into 21 single family lots. The project is located on the east side of Morning Sun Ave. and generally north of Pathfinder Rd. On January 12, 1999, the Planning Commission recommended approval of the requested extension of time. On February 16, 1999, Council concluded its public hearing and directed preparation of a resolution of denial. On March 16, 1999, the applicant presented a 17 lot alternative map for consideration. Recommended Action: It is recommended that the City Council review the alternative plan and 1) direct staff to prepare an appropriate resolution approving an extension of time; or 2) adopt Resolution No. 99 -XX denying the extension of time. It is further recommended that the City Council consider the applicant's 17 -lot proposal and direct staff to prepare a resolution approving an extension of time or adopt Resolution No. 99 -XX denying the request. Requested by: Planning Division 8.4 LANTERMAN DEVELOPMENTAL CENTER'S SERVICES FORENSIC EXPANSION PROJECT - A) RESOLUTION NO. 99 -XX: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING THE ESTABLISHMENT OF A FORENSIC TREATMENT PROGRAM AND THE CONSTRUCTION OF A FORENSIC PATIENT SECURITY COMPOUND AT THE LANTERMAN DEVELOPMENTAL CENTER - The State Department of Developmental Services has determined, and the State Legislature has approved the transfer of 75 forensic patients to the Lanterman Developmental Center. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX opposing the establishment of a forensic treatment program and the construction of a forensic patient security compound at the Lanterman Developmental Center. B) MATTER OF LANTERMAN AND DEVELOPMENT CENTER EXPANSION PROJECT TASK FORCE MISSION STATEMENT - On March 30, 1999, the Task Force approved a mission statement related to APRIL 6, 1999 PAGE 10 the proposed Lanterman Forensic Project. Recommended Action: It is recommended that the City Council review and comment on the Mission Statement and take action as appropriate. Requested by: City Council 8.5 AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES (PETER LEWANDOWSKI) REGARDING ENVIRONMENTAL SERVICES FOR THE WOHL PROJECT AND THE LANTERMAN FORENSIC PROJECT - The existing contract amount is $5,560. An additional allocation of $14,000 is requested to permit additional environmental services as necessary. The total amount of the contract will increase to $19,560. Recommended Action: It is requested that the City Council approve Amendment No. 1 to the agreement with Environmental Impact Sciences (Peter Lewandowski) in the amount of $14,000. Requested by: Planning Division 8.6 EVALUATION OF THE RECOMMENDATIONS OF THE SOLID WASTE STANDARDS TASK FORCE - The final report of the Solid Waste Standards Task Force was presented to Council on July 21, 1998. In August 1998, Council requested staff to fully evaluate five of the recommended programs and bring back their assessment of impact, cost, scheduling, implementation issues and institutional impact. A presentation was made before Council in a study session on March 2, 1999. Based on the analysis, staff finds that the five Task Force recommendations requiring additional study can be implemented at reasonable cost, time and resources enabling the City to reach the year 2000 mandate of 50% diversion. The five elements for implementation include: variable rates (i.e., pay as you throw), automated collection featuring a three barrel system, yard waste collection, selection of a single service provider for the single-family residence sector and stipulating a mandatory recycling service provision to multi -family residential housing. Recommended Action: It is recommended that the City Council review the staff report and direct staff concerning the key findings. Three pathways are identified, of which two are proposed for deliberation: implement the identified five program elements in either an open or exclusive hauling environment in the residential sector. No change in hauling is proposed for the commercial/industrial sector. APRIL 6, 1999 a PAGE 11 Requested by: Engineering Division NEW BUSINESS: 9.1 STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) MULTIHAZARD FUNCTIONAL PLAN - The Standardized Emergency Management System, commonly referred to as SEMS, was introduced as a result of the 1991 East Bay Hills Fire in Oakland. SB 1841 was adopted by the Legislature with an effective date of January 1, 1993. The intent of this legislation was to improve the coordination of state and local emergency response in California. All California cities were required to comply with new SEMS regulations, which took effect in September 1994. The City's current emergency operations plan was written before the most recent SEMS regulations were developed by the State and needs to be updated to comply with these new regulations. Approval of the proposed Plan will bring the City into compliance with State and Federal requirements while providing the organization with an updated document that will serve as a blueprint for emergency planning efforts in the future. Recommended Action: It is recommended that the City Council approve the SEMS Multihazard Functional Plan and authorize the Mayor to sign the Letter of Promulgation on behalf of the City. Requested by: City Clerk's Office 9.2 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING PACIFIC BELLS' 411 RATE INCREASE - SBC/PAC Bell has applied to the California Public Utilities Commission for permission to increase the charge of a local directory assistance call from $.025 up to $1.10. This is a 340% increase. In addition, SBC/Pac Bell is asking to raise the rate of an emergency break -through call from $1.00 to $5.00. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX opposing Pacific Bells' 411 and emergency break -through call rate increases. Requested by: City Council 9.3 RECOMMENDATIONS BY CITY COUNCIL LEGISLATIVE COMMITTEE: (a) SUPPORT SB 597 POOCHIGIAN - Would require a city's consent prior to acquisition, through eminent domain, by a joint exercise of powers authority/agency, where the property proposed to be acquired is within the boundaries APRIL 6, 1999 PAGE 12 of the city. If said property is within the city's sphere of influence area, the county in which the property is located must consent to the condemnation. A city's participation as a party to the joint owners agreement to form the authority/agency shall not constitute the consent required by this section. Recommended Action: It is recommended that the City Council support Senate Bill 597 proposed by Senator Poochigian. (b) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING POLICY GUIDELINES REGARDING RIVERS AND MOUNTAINS CONSERVANCY LEGISLATIVE PROPOSALS - There are several State legislative proposals which would create a rivers and mountains conservation authority related to the San Gabriel River watershed area. The proposals are very different in scope and approach. In an effort to avoid, at least at this point, choosing between the legislation, the League of California Cities, L.A. Division Legislative Committee, adopted policy guidelines to guide the League member cities regarding any rivers and mountains conservancy legislative proposal. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX adopting policy guidelines regarding rivers and mountains conservancy legislative proposals. (c) SB 1277 (HAYDEN) - Would prohibit construction of new roads and other infrastructure in or through units of the State park system and land reserves that are either leased or held in fee simple title. Further, it would exclude infrastructure specifically identified in an approved General Plan for the park or reserve that is necessary for operation, maintenance, management or use of the park or reserve. However, construction can be approved by a legislative measure requiring approval of a two-thirds vote of the membership of each house of the Legislature. Recommended Action: It is recommended that the City Council oppose SB 1277 proposed by Senator Hayden. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY: Next Resolution No. RA99-03 1. CALL TO ORDER: Chairman APRIL 6, 1999 PAGE 13 ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Redevelop- Secretary (completion of this form is voluntary) There is a five minute maximum time limit when addressing the Redevelopment Agency 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - 3.1.1 Joint Public Hearing of March 16, 1999 with D.B. City Council - Approve as submitted. 3.1.2 Regular Meeting of March 16, 1999 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated April 6, 1999 in the amount of $15,395.30. Requested by: Finance Division 3.3 TREASURER'S REPORT - month of February, 1999 - Receive & File. Requested by: 4. PUBLIC HEARINGS: 5. OLD BUSINESS: 6. NEW BUSINESS: Finance Division None None None 7. AGENCY MEAGER CObMNTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given a this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: APRIL 6, 1999 PAGE 14 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER C0144ENTS: Items raised by individual Council Members are for Council discussion. Direction may be given a this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: DATE: 1- �- b D v (!!�r (-vsS I"*fr— PHONE)f'60 —161-- 2— ��t L 14 )�If1- &M re,1Pbr6�/n k1 I expect to address the Council on tie subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature Q TO: FROM; ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK r7l k. tov ((d N/ 6 ! &vYu - Uy ' DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature -W, TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL/ 4' CITY Cl-�RK DATE: AGENDA #/SUBJECT: PHONE: I expect to address the Council on the subject agenda it Please have the Council Minutes reflect my name and address as written above. I Sibnature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK ' FROM: DATE: ADDRESS: PHONE: ly/1 •z/6 Z- ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature 0 TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK DATE: y PHONE: A AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: GIN CLE K r DATE: PHONE: 7 expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 1� P c� l �'-1 DATE: ADDRESS: e PO s r' '� - PHONE:_U 1 -.-Li ORGANIZATION: AGENDA #/SUBJECT: r 1-14-k t I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. w.;� ;W, v VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM:A(f tL 4 /21 a Z2- / / DATE: ADDRE=SS: 0713• �it�QQl/ Xd�ID[!� �(�' PHONE: D (DD D 9%-7 ORGANIZATION: /�5 / d tf t) AGENDA #/SUBJECT:-Qh�C/►��y]J�Q(/CJS/a-n �• Ll I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signat e TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CLERK. I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT C'"tom l S VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK DATE: -2 A 1��,v - 3 PHONE: e.N- =cam; ,1 4-- `L: L�'Xba__ c; I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. -- -- — Signature TO VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY FROM: ADDRESS: 3 ORGANIZATION: AGENDA #/SUBJECT: RK y DATE: �s PHONE: 0 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: e9zI d E. 6e, I DATE: -V e .,f -or 6 ADDRESS: 6 t5 FreP't Or, '064r PHONE: 70q-961 ` 4?30 ORGANIZATION: Ref+d U'►t AGENDA #/SUBJECT: �• 4 • -" I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature -0 TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: PHONE: A /— fzfS— I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. SignaRure TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: i DATE: D PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature i Z * VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 'TO FROM ADDRESS: OR aANIZATION: )%G[ -:NDA #/SUBJECT: CITY CLERK DATE: PHONE: I_ 1 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: �/ �� 6'N/l7p/Z DATE: ADDRESS: PHONE: ,��O 3 4,?( ORGANIZATION: - AGENDA #/SUBJECT: — expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: RAN tl 5� DATE: ADDRESS: I�]`i C�12-Vgsr�k� PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r Si nature VOLUNTARY REQUEST TO ADDRESS I� THE CITY COUNCIL TO: CITY CLERKZ'E1 A?� 1�04T FROM: q DATE: 4— ADDRESS: PHONE: ORGANIZATION: AGENDA #/SOBJECT: If'U i Gt P $ cs rd's 1► I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m name and address as written above. y , Signa ure VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM. ' //C/tJ�(/L�S.��G / DATE: 66 ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: rXi 4. , I expect to address the Council on the subject agenda item. name and address as written above. Please have the Council Minutes reflect my Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK �� FROM: ry � � � [ �/ �3 DATE: �' p61 ADDRESS: 6 PHONE: t9py ,� s ORGANIZATION: AGENDA #/SUBJECT: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. n P4 op,, Signature STUDY SESSION: 1. CLOSED SESSION: 2. CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 99-16 Next Ordinance No. 05(1999) 4:00 p.m. CC -2 a) Goals & Objectives b) Traffic Impact Solutions 6:30 p.m., April 6, 1999 Mayor Rex Wolins, Assoc. Pastor Diamond Canyon Christian Church Council Members Ansari, Herrera Huff, Mayor Pro Tem O'Connor, Mayor Chang Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presentation of Certificates of Recognition to Diamond Bar High School Students who received perfect scores on their SATs. 3.2 Proclaiming April 11-16, 1999 as Library Week. 3.3 Proclaiming April, 1999 as Earthquake Preparedness Month. 3.4 Proclaiming April, 1999 as Abuse Prevention Month. BUSINESS OF THE MONTH: 3.5 Presentation of City Tile to Robert Steelwagon, owner of the Shopping Center at Golden Springs and Lemon. 4. PUBLIC C014ENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take APRIL 6, 1999 PAGE 2 any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC & TRANSPORTATION COMMISSION - April 8, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - April 13 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 CITY 10TH ANNIVERSARY CELEBRATION - April 18, 1999 - 12:00 p.m. - 5:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 5.4 CITY COUNCIL MEETING - April 20, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION - April 22, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 CURBSIDE BULKY ITEMS COLLECTION - April 24, 1999 6. CONSENT CALENDAR: 6X' APPROVAL OF MINUTES: 6.�A Joint Public Hearing of March 16, 1999 with D.B. Redevelopment Agency - Approve as submitted. 6!2 Regular Meeting of March 16, 1999 - Approve as submitted. Requested by: City Clerk 6.,2 PLANNING COMMISSION MINUTES: 6/�'. 1 Regular Meeting of February 9, 1999 - Receive & File. 6.2 Regular Meeting of February 23, 1999 - Receive & File. Requested by: Planning Division 6/.3 TRAFFIC & TRANSPORTATION COMMISSION: 6. !1 Traffic & Transportation Commission Sheriff's Department Presentation Workshop of January 14, 1999 - Receive & File APRIL 6, 1999 PAGE 3 6�.2 Regular Meeting of January 14,1999 - Receive & File. 6.-3.3 Regular Meeting of February 11, 1999 - Receive & File. Requested by: Engineering Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated April 6, 1999 in the amount of Requested by: Finance Division 6 TREASURER'S REPORT - month of February, 1999 - Receive & File. Requested by: Finance Division 6.6 BUDGET ADJUSTMENT NO. 2 FY 98-99 - Recommended Action: Requested by: Finance Division 6.7 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING RED CURBS AT PRESADO AT PATHFINDER - Recommended Action: Requested by: Engineering Division 6.8 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF STOP SIGNS AT GOLDRUSH AND HIGHCREST - Recommended Action: Requested by: Engineering Division 6.9 ADA RAMPS FY 98-99 - Recommended Action: Requested by: Engineering Division 11 AWARD OF CONTRACT TO DLA FOR PROFESSIONAL INSPECTION SERVICES FOR CABLE UPGRADE - Pursuant to the City's Franchise Agreement with Century Communications, the cable system will be re-built/upgraded to fiber -optics. The system has been designed, and Century Communications has hired a contractor to perform the APRIL 6, 1999 7. PAGE 4 necessary work. Century will need to perform some of the work within the City's right-of-way (streets), and to ensure that the work is performed in accordance to the City's requirements, the City will provide inspections. DLA has extensive experience in performing inspection services for the 1998-99 CDBG ADA ramps for $14,390. The inspection service for the cable upgrade is not expected to exceed $5,000. City Council action is required because the combined contracts with DLA exceed $10,000. Staff conducted an informal bid process with four firms (CAA, DGA, Hall & Foreman and DLA), and DLA was the lowest bidder at $42.00 per hour. Recommended Action: It is recommended that the City Council approve a contract with DLA in an amount not to exceed $5,000 for inspection services related to the Cable System Upgrade. All fees will be paid by Century Communications. Requested by: Engineering Division 6.11 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INTENT TO APPLY FOR GRANT APPLICATION - Michael Huls Recommended Action: Requested by: Engineering Division 6.12 DECRA-LITE PURCHASE ORDER INCREASE - Recommended Action: Requested by: PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 (a) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PARKING PENALTY SCHEDULE FOR VIOLATIONS, LATE PAYMENT PENALTIES, ADMINISTRATIVE FEES AND RELATED CHARGES FOR PARKING VIOLATIONS IN THE CITY OF DIAMOND BAR - (b) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING TITLE 10 OF DIAMOND BAR MUNICIPAL CODE - Recommended Action: Requested by: City Manager APRIL 6, 1999 0 OLD BUSINESS: PAGE 5 8.1 PRESENTATION BY TASK FORCE CONSULTANTS RE: COMMUNITY/CIVIC CENTER - (The Roth Group) Requested by: Task Force 8.2 CONTRACT AWARD FOR VENDING MACHINES IN PARKS - Recommended Action: Requested by: Community Services Division 8.3 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DENYING AN EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 51253, CONDITIONAL USE PERMIT 92-12 AND OAK TREE PERMIT NO. 92-9 FOR PROPERTY LOCATED EAST OF MORNING SUN AVENUE AND NORTH OF PATHFINDER ROAD - Continued from March 16, 1999. Recommended Action: Requested by: Planning Division 8.4 LANTERMAN DEVELOPMENTAL CENTER'S SERVICES FORENSIC EXPANSION PROJECT - Discussion of the process for planning and project review. Requested by: City Council 8.5 AUTHORIZATION TO EXCEED $10,000 WITH PETER LEWANDOWSKI Recommended Action: Requested by: 8.6 SOLID WASTE TASK FORCE RECOMMENDATIONS AND ORDINANCE AMENDMENT - Recommended Action: Requested by: 9. NEW BUSINESS: Engineering Division 9„1 STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) MULTIHAZARD FUNCTIONAL PLAN - The Standardized Emergency Management System, commonly referred to as SEMS, was introduced as a result of the 1991 East Bay Hills Fire in Oakland. SB 1841 was adopted by the Legislature with an effective date of January 1, 1993. APRIL 6, 1999 PAGE 6 The intent of this legislation was to improve the coordination of state and local emergency response in California. All California cities were required to comply with new SEMS regulations, which took effect in September 1994. The City's current emergency operations plan was written before the most recent SEMS regulations were developed by the State and needs to be updated to comply with these new regulations. Approval of the proposed Plan will bring the City into compliance with State and Federal requirements while providing the organization with an updated document that will serve as a blueprint for emergency planning efforts in the future. Recommended Action: It is recommended that the City Council approve the SEMS Multihazard Functional Plan and authorize the Mayor to sign the Letter of Promulgation on behalf of the City. Requested by: City Clerk's Office 9.2 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF "NO RIGHT -TURN ON RED, 7:30 A.M.-8:00 A.M./2:00 P.M. - 2:30 P.M., SCHOOL DAYS ONLY" SIGNS AT ALL QUADRANTS OF THE INTERSECTION OF DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS DRIVE" - In order to provide safety for Lorbeer Middle School students who utilize the crosswalk at the intersection of Diamond Bar Blvd. And Golden Spgs. Dr., the Traffic and Transportation Commission recommends the installation of "No Right -Turn on Red, 7:30 a.m.- 8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of this intersection. This right -turn movement restriction is during school peak hours. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX approving the installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Blvd. And Golden Spgs. Dr. Requested by: Engineering Division 9.3 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING PACIFIC BELLS' 411 RATE INCREASE - Recommended Action: Requested by: City Council APRIL 6, 1999 PAGE 7 9.4 RECOMMENDATIONS BY CITY COUNCIL LEGISLATIVE COMMISSION j) SUPPORT SB 597 POOCHIGIAN (,t) OPPOSE SB 1277 (HAYDEN) ( SB 12 ( AB ? (HAVICE) Recommended Action: It is recommended that the City Council adopt the L.A. Division, League of California Cities Policy Statement regarding this legislation or any similar legislation. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY: Next Resolution No. RA99-03 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Redevelopment Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - 3.1.1 Joint Public Hearing of March 16, 1999 with D.B. City Council - Approve as submitted. 3.1.2 Regular Meeting of March 16, 1999 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated April 6, 1999 in the amount of Requested by: Finance Division APRIL 6, 1999 PAGE 8 3.3 TREASURER'S REPORT - month of February, 1999 - Receive & File. Requested by: Finance Division 3.4 BUDGET ADJUSTMENT - Recommended Action: Requested by: Finance Division 4. PUBLIC HEARINGS: 5. OLD BUSINESS: 6. NEW BUSINESS: 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given a this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given a this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: 1 2. CITY OP DI"401 D BAR "QUICK CAP" MINUTES APRIL 6, 1999 Next Resolution No. 99-16 Next Ordinance No. 05(1999) STUDY SESSION: 4:20 p.m. CC -2 a) Goals & Objectives b) Traffic Impact Solutions Present: Council Members Ansari and Huff, Mayor Chang. Council Member Herrera arrived at 4:25 p.m. and Council Member O'Connor arrived at 5:34 p.m. Also present were: Terrence L. Belanger, City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Kellee Fritzal, Assistant to the City Manager; Rose Manela, Assistant Civil Engineer and Anne Haraksin, Administrative Assistant. Report on Traffic Impact Solutions given by Rich Barretto and Steve Sasak, Linscott Law & Greenspan. RECESS: 5:42 p.m. CLOSED SESSION: 6:00 p.m. - Initiation of Litigation Government Code Section 54956.9 CALL TO ORDER: 6:42 p.m., April 6, 1999 Closed Session report give by CA/Jenkins. PLEDGE OF ALLEGIANCE: Kathleen Newe INVOCATION: Rex Wolins, Assoc. Pastor Diamond Canyon Christian Church ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: CM/Belanger requested the following: a. Continue Item 7.1, Public Hearing on Parking Penalty Schedule to April 20, 1999. b. Continue Item 8.3, Resolution Denying an Extension of Time for Tentative Tract Map 51253 to April 20, 1999. C. Continue Item 9.1, Standardized Emergency Management System (SEMS) Multihazard Plan. d. Move Item 8.4, Resolution opposing the Establishment of a Forensic Treatment Program at Lanterman Developmental Center for discussion prior to Public APRIL 6, 1999 PAGE 2 Comments. Council concurred with these recommendations. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Introduction of new Team Lieutenant Brent Cannady, Walnut Sheriff Station - Continued indefinitely. 3.2 Proclaimed April 11-16, 1999 as Library Week. 3.3 Proclaimed April, 1999 as Earthquake Preparedness Month. 3.4 Proclaimed April, 1999 as Sexual Assault Awareness Month. BUSINESS OF THE MONTH: 3.5 Presented City Tile to Robert Steelwagon, owner of the Shopping Center at Golden Springs and Lemon. MATTER TAKEN OUT OF ORDER: 8.4 LANTERMAN DEVELOPMENTAL CENTER'S SERVICES FORENSIC EXPANSION PROJECT - A) RESOLUTION NO. 99 -XX: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING THE ESTABLISHMENT OF A FORENSIC TREATMENT PROGRAM AND THE CONSTRUCTION OF A FORENSIC PATIENT SECURITY COMPOUND AT THE LANTERMAN DEVELOPMENTAL CENTER - The State Department of Developmental Services has determined, and the State Legislature has approved the transfer of 75 forensic patients to the Lanterman Developmental Center. Phyllis Baca - Asked why Council is suddenly opposing this matter? Asked for copy of first letter received from Sacramento as well as other correspondence received. Was Council told to be quiet about this? Martha Bruske - Should be using this time to talk about how to work together cooperatively, not how to stop it because she didn't think the State could be stopped. Worked at Lanterman for 30 years. This land could be used for a real prison or could be used to house sex offenders. Kim Chapman - 22713 Happy Hollow Her neighborhood is the closest to the Lanterman Developmental Center. Homeowners must urge elected officials to hire an attorney to file a lawsuit on behalf of the residents of Happy Hollow Road against the State because of improper notification. APRIL 6, 1999 PAGE 3 Sue Sisk - 1087 Flintlock - Felt that the State was grossly negligent in notifying the residents. The Council was also negligent. Felt that Lanterman misrepresented some of the information. Felt that because of housing forensic patients, this would be a "prison." Circulated petitions signed by 1,250 persons in two days time. Michael Lin, real estate sales and property development. Concerned about safety of friends and families. Felt that the State failed to notify the residents as other developers are required to do. Bob Watts - Strange Creek Dr., expressed concern that all it would take is one patient from Lanterman escaping and potentially hurting neighbors. Dr. Lawrence Rhodes - Would like the definition of "forensic." Need to do something to reduce the fear of the neighbors. Darla Farrell, 23721 Jayhawker Ln., expressed concern about "behavioral health beds." Issue needs to be addressed along with the forensic issue. Wally Lyman - 615 Firepit Dr., very close to Lanterman property. Wasn't notified by any official agency about the expansion. Also bringing in 55 "behavioral health" persons in addition to 75 forensic patients. Betty Johnson - 546 Palo Cedro Dr. Has always felt comfortable and safe in D.B. Asked Council to do its best to ensure the safety of the community. Clyde Hennessee - Pointed out that the Chino Men's Facility is only 15 miles away. Let's go on with life. Wondered why the guards in the towers will not be armed? Jennifer Hoey - Shouldn't have to tolerate and accept this situation. Fred Encinas - Looking Glass Dr., stated that the EIR prepared by the State is extremely weak. Read an article dated April 6, 1999 in the Daily Bulletin by Councilman Marco Robles (Pomona?). Also read excerpts from an article in the Bulletin on Sunday, April 4t'. Urged Council to stop Lanterman's active, violent response to the protests staged by D.B. residents. Craig Parks, 222 Gunsmoke Dr. Urged Council to do everything possible to prevent this situation. APRIL 6, 1999 PAGE 4 C/Ansari - Lanterman has been a good neighbor over the years; however, when you hear that double 16' fences and four 28' guard towers, you start thinking of the facility as a prison. Suggested that members of the public send letters and make telephone calls to State elected officials protesting this project. Council will try to work with the public on this matter. C/Herrera - Established Task Force on March 16th and have held many meetings since then. City of Pomona opposed the project at their last meeting. Will join Pomona in filing a lawsuit. At the request of C/Herrera, CA/Jenkins explained that the State is the paramount governmental authority and can do what it chooses with its property. Does not have to comply with local zoning laws. City has no authority over State policy. Looking into all possible avenues of opposition. State must comply with environmental laws and that subject is being examined as to whether it has complied. The City can only participate in this matter by ensuring that the State has complied with environmental laws. C/Huff - Council is committed to working toward a solution to the problem. It appears apparent that the Council has been "snookered" by Lanterman. C/O'Connor - pointed out that Council attends meetings on a daily basis and none of the meetings previously held regarding Lanterman were "secret." Suggested adding wording to the Resolution that the City Council wishes to join forces with surrounding communities in fighting this matter. RESOLUTION NO. 99-16: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING THE ESTABLISHMENT OF A FORENSIC TREATMENT PROGRAM AND THE CONSTRUCTION OF A FORENSIC PATIENT SECURITY COMPOUND AT THE LANTERMAN DEVELOPMENTAL CENTER - The State Department of Developmental Services has determined, and the State Legislature has approved the transfer of 75 forensic patients to the Lanterman Developmental Center. C/Huff expressed concern about adding information to the Resolution regarding Lanterman's previous record because we can't corroborate this information. Moved by C/Huff, seconded by MPT/O'Connor to adopt Resolution No. 99-16 opposing the establishment of a forensic treatment program and the construction of a forensic patient security compound at the Lanterman APRIL 6, 1999 PAGE 5 Developmental Center, as amended. (As additions to Resolution as outlined by CM/Belanger). Motion carried 5-0 by Roll Call vote. B) MATTER OF LANTERMAN AND DEVELOPMENT CENTER EXPANSION PROJECT TASK FORCE MISSION STATEMENT - On March 30, 1999, the Task Force approved a mission statement related to the proposed Lanterman Forensic Project. David Bell - 615 Firepit - Concerned about the members of the Task Force who work for Lanterman. These members are not working cohesively with the Task Force. Sue Sisk- Mission Statement - clarified the feelings of the Task Force when the Statement was developed. Martha Bruske - Pointed out that members of the Task Force who work for Lanterman are D.B. residents. Joseph Farrell - Jayhawker Ln. - The Task Force strongly believes that the Lanterman employees on the Task Force do not strongly support the views of the group and do not have the best interest of D.B. in mind. Wally Lyman Dr. Rhodes - The Task Force is required to meet in public and members of the Lanterman workforce will be there. Bob Watts - Consider changing the name of the Task Force to a group name reflecting opposition to Lanterman. Fred Encinas - Show publication of the Council's actions and trips to try to squash this effort; reimburse Task Force for its expenses; show outrage. Recommended Action: It is recommended that the City Council review and comment on the Mission Statement and take action as appropriate. Kim Chapman - Asked the City to get back to her on whether the City will provide funding for legal services to represent her neighbors on Happy Hollow. Linda Farrell - Spoke about the confrontation with Lanterman staff. Joe Ruzicka - Assistant District Administrator for Little League - C/0' Connor - Will ask her appointee from Lanterman to resign from the Task Force. APRIL 6, 1999 PAGE 6 C/Huff - Proposed adoption of the Mission Statement. Task Force job is finished and proposed formation of a committee to oppose Lanterman Forensic Expansion. Read a suggested Mission Statement for the new committee. CA/Jenkins stated that the dissolution of the Task Force and establishment of a committee is not on the agenda and should be scheduled for the next meeting. Moved by C/Huff, seconded by MPT/O'Connor to accept the Mission Statement. Motion carried 5-0 by Roll Call vote. Moved by C/Huff, seconded by C/Herrera to consider the matter of the status of the Task Force an urgency matter for potential disbanding of the Task Force. C/Ansari did not agree with the urgency of the matter. Agreed with CA/Jenkins that this must be considered carefully and that no action should be taken at this time. C/O'Connor - need to establish the legal issues of the Task Force before forming a new committee. Motion by C/Huff failed 3-2 (Ansari, O'Connor and Chang voting no. 4. PUBLIC COMMENTS: Martha Bruske discussed the issue of the Council's lack of notice to the residents regarding Lanterman. Thom Pruitt - The Lanterman Expansion Project would also have a negative effect on the D.B. Pop Warner program in that some of the group's activities are held in the vicinity of the YMCA. Carolyn Elfelt and Janet Robert re DBHS - stadium festivities. Allen Wilson spoke about the Friends of the Library Wine Tasting Wine Soiree on April 25"' to raise funds for books and other community -related projects by the Library. Aaron Flisik - Reminded Council of the need for a skateboard park. Clyde Hennessee - re 6.6 budget adjustment - additional $90,250 to support community organizations. Which ones and why? C/O'Connor - The amount is the total amendment amount for the change in General Fund expenditures. APRIL 6, 1999 PAGE 7 Carol Wilner, Principal, Lorbeer Middle School - supported Item 6.9. Suggested the time be changed to 2:45 p.m. Mr. Farrell - Jeff Koontz - Fred Encinas - Reiterated the need for press releases on the Council's activities re Lanterman. Sue Sisk - What legal issues concern the Task Force? 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC & TRANSPORTATION COMMISSION - April 8, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - April 13 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 CITY 10TH ANNIVERSARY CELEBRATION - April 18, 1999 - 12:00 p.m. - 5:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 5.4 CITY COUNCIL MEETING - April 20, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION - April 22, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 CURBSIDE BULKY ITEM COLLECTION - April 24, 1999 6. CONSENT CALENDAR: Motion by C/Herrera, seconded by C/Huff to approve the Consent Calendar with the exception of Item No. 6.8. Motion carried 5-0 by Roll Call vote. 6.1 APPROVED OF MINUTES: 6.1.1 Joint Public Hearing of March 16, 1999 with D.B. Redevelopment Agency - As submitted. 6.1.2 Regular Meeting of March 16, 1999 - As submitted. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of February 9, 1999. 6.2.2 Regular Meeting of February 23, 1999. 6.3 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.3.1 Traffic & Transportation Commission Sheriff's Department Presentation Workshop of January 14, 1999. 6.3.2 Regular Meeting of January 14,1999. 6.3.3 Regular Meeting of February 11, 1999. APRIL 6, 1999 PAGE 8 6.4 APPROVED VOUCHER REGISTER - dated April 6, 1999 in the amount of $744,145.02. 6.5 RECEIVED AND FILED TREASURER'S REPORT - February, 1999. 6.6 APPROVED FISCAL YEAR 1998-99 BUDGET AMENDMENT #2. (C/O'Connor voted no). 6.7 ADOPTED RESOLUTION NO. 99-17: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF 100 FEET OF RED CURB ON THE NORTH SIDE OF PATHFINDER ROAD IMMEDIATELY WEST OF PRESADO DRIVE AND 50 FEET OF RED CURB ON THE NORTH SIDE OF PATHFINDER ROAD IMMEDIATELY EAST OF PRESADO DRIVE. 6.9 ADOPTED RESOLUTION NO. 99-18: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF "NO RIGHT -TURN ON RED, 7:30 A.M.-8:00 A.M./2:00 P.M. - 2:30 P.M., SCHOOL DAYS ONLY" SIGNS AT ALL QUADRANTS OF THE INTERSECTION OF DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS DRIVE" - 6.10 AWARDED CONTRACT TO DEWAN LUNDIN & ASSOCIATES (DLA) FOR PROFESSIONAL INSPECTION SERVICES FOR CABLE UPGRADE - in an amount not to exceed $5,000 for inspection services related to the Cable System Upgrade. All fees will be paid by Century Communications. 6.11 RESOLUTION NO. 99-19: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR A 1998-99 TIRE RECYCLING GRANT - for a 1998-99 Playground Cover and Surfacing Grant. 6.12 EXTENDED VENDOR SERVICES FOR PUBLICITY BANNERS authorized additional work to be performed by Dekra-Lite for banners, banner support poles and banner installation/removal in an amount not to exceed $15,000 for 98/99 FY. 6.13 AUTHORIZED ADDITIONAL PROFESSIONAL SERVICES FOR REMEDY - In the amount of $3,500 for temporary secretarial support assistance, making the total to Remedy in the amount of $14,520. 6.14 APPROVED AMENDMENT OF CONTRACT FOR MINUTE SECRETARY SERVICES - authorized the City Manager to approve an additional expenditure of $500 with Carol A. Dennis, amending the total contract amount to $23,500. APRIL 6, 1999 PAGE 9 MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.8 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF 50 FEET OF DOUBLE YELLOW CENTERLINE STRIPING ON EACH RESPECTIVE LEG OF THE INTERSECTION OF GOLDRUSH DRIVE AND HIGHCREST DRIVE, AND A STOP SIGN AT THE INTERSECTING LEG OF GOLDRUSH DRIVE AT HIGHCREST DRIVE - Continued to April 20, 1999. 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 (a) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PARKING PENALTY SCHEDULE FOR PARKING PENALTIES AND LATE PAYMENT FEES FOR PARKING VIOLATIONS - The City administers the processing of parking citations pursuant to the State's decriminalization of parking citations. Through adoption of Resolution No. 96-41, the City established the current penalty which needs to be amended in order to conform to the Municipal and California Vehicle Codes. No fees have been increased; however, sections have been amended for clarity. M/Chang declared the Public Hearing open. There being no testimony offered, M/Chang closed the Public Hearing. Following staffs recommendation, Council concurred to continue the matter to April 20, 1999. (b) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGARDING TRAFFIC REGULATIONS AND AMENDING TITLE 10 - VEHICLES AND TRAFFIC - Title 10 of the Municipal Code regulates operation of vehicles upon City streets. The parking provisions of the title effectuate the efficient flow of traffic within the City and allows the City to improve and maintain traffic safety. The Title is being amended to clarify certain provisions and improve traffic safety. These amendments will ensure that traffic and parking regulations are clear to persons driving within the City and improve the enforcement of existing traffic and parking regulations, thus promoting safe, efficient traffic movement - Continued to April 20, 1999. APRIL 6, 1999 PAGE 10 8. OLD BUSINESS: 8.1 PRESENTATION BY THE ROTH GROUP REGARDING THE COMMUNITY/CIVIC CENTER TASK FORCE - Council established the Community/Civic Center Task Force to study the possibility of creating a focal point for the D.B. community. Marlene Roth, principal of the Roth Group, will present an update of the Task Force's activities - received and filed. 8.2 AWARD OF CONTRACT TO COCA COLA FOR INSTALLATION OF VENDING MACHINES IN CITY PARKS - Council approved a policy to allow installation of vending machines in City parks to generate revenue. Staff released an RFP and received three responses. A committee of three staff members interviewed each of the proposers and recommended awarding a contract to Coca Cola Bottling Company. Features of the proposal include: 1) two state-of-the- art vandal resistant machines to be installed in each park at no cost to the City; 2) all stocking and maintenance costs to be borne by Coca Cola; 3) City will receive 35% commission on each $1.00 sale, less sales tax and CRV and 4) each park will have soda, non- carbonated drinks and water. C/O'Connor asked that a "lock -down" provision be included in the contract so that the machines are not usable when various sports organizations are selling items from the concession stand. C/Ansari moved, seconded by C/Herrera to approve the agreement with the addition of a termination clause and keeping the term of the contract to one year, in addition to a lock -down provision, etc. Motion carried 5-0 by the following Roll Call vote. 8.3 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DENYING AN EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 51253, CONDITIONAL USE PERMIT 92-12 AND OAK TREE PERMIT NO. 92-9 FOR PROPERTY LOCATED EAST OF MORNING SUN AVENUE AND NORTH OF PATHFINDER ROAD - Continued from March 16, 1999. Amrut Patel of Sasak Corporation is requesting approval of a one-year extension of time for Tentative Tract Map No. 51253, Conditional Use Permit No. 92-12 and Oak Tree Permit No. 92-9 in order to subdivide approximately 6.7 acres into 21 single family lots. The project is located on the east side of Morning Sun Ave. and generally north of Pathfinder Rd. On January 12, 1999, the Planning Commission recommended approval of the requested extension of time. On February 16, 1999, Council concluded its public hearing and directed preparation of APRIL 6, 1999 PAGE 11 a resolution of denial. On March 16, 1999, the applicant presented a 17 lot alternative map for consideration - Continued to April 20, 1999. 8.5 AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES (PETER LEWANDOWSKI) REGARDING ENVIRONMENTAL SERVICES FOR THE WOHL PROJECT AND THE LANTERMAN FORENSIC PROJECT - The existing contract amount is $5,560. An additional allocation of $14,000 is requested to permit additional environmental services as necessary. The total amount of the contract will increase to $19,560. Clyde Hennessee - Question was answered by CM/Belanger in his presentation. Moved by MPT/O'Connor, seconded by C/Ansari to approve Amendment No. 1 to the agreement with Environmental Impact Sciences (Peter Lewandowski) in the amount of $14,000. Motion carried 5-0 by the following Roll Call vote. 8.6 EVALUATION OF THE RECOMMENDATIONS OF THE SOLID WASTE STANDARDS TASK FORCE - The final report of the Solid Waste Standards Task Force was presented to Council on July 21, 1998. In August 1998, Council requested staff to fully evaluate five of the recommended programs and bring back their assessment of impact, cost, scheduling, implementation issues and institutional impact. A presentation was made before Council in a study session on March 2, 1999. Based on the analysis, staff finds that the five Task Force recommendations requiring additional study can be implemented at reasonable cost, time and resources enabling the City to reach the year 2000 mandate of 50% diversion. The five elements for implementation include: variable rates (i.e., pay as you throw), automated collection featuring a three barrel system, yard waste collection, selection of a single service provider for the single-family residence sector and stipulating a mandatory recycling service provision to multi -family residential housing. Motion by C/Herrera, seconded by C/Huff to continue to April 20, 1999. Motion carried by the following Roll Call vote. 9. NEW BUSINESS: 9.1 STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) MULTIHAZARD FUNCTIONAL PLAN - The Standardized Emergency Management System, commonly referred to as SEMS, was introduced as a result of the 1991 East Bay Hills Fire in APRIL 6, 1999 PAGE 12 Oakland. SB 1841 was adopted by the Legislature with an effective date of January 1, 1993. The intent of this legislation was to improve the coordination of state and local emergency response in California. All California cities were required to comply with new SEMS regulations, which took effect in September 1994. The City's current emergency operations plan was written before the most recent SEMS regulations were developed by the State and needs to be updated to comply with these new regulations. Approval of the proposed Plan will bring the City into compliance with State and Federal requirements while providing the organization with an updated document that will serve as a blueprint for emergency planning efforts in the future -Continued to April 20, 1999. 9.2 RESOLUTION NO. 99-20: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING PACIFIC BELLS' 411 RATE INCREASE - SBC/PAC Bell has applied to the California Public Utilities Commission for permission to increase the charge of a local directory assistance call from $.025 up to $1.10. This is a 340% increase. In addition, SBC/Pac Bell is asking to raise the rate of an emergency break -through call from $1.00 to $5.00. Moved by C/Huff to adopt. Motion carried 5-0 by Roll Call vote. 9.3 RECOMMENDATIONS BY CITY COUNCIL LEGISLATIVE COMMITTEE: (a) SUPPORT SB 597 (POOCHIGIAN) - Would require a city's consent prior to acquisition, through eminent domain, by a joint exercise of powers authority/agency, where the property proposed to be acquired is within the boundaries of the city. If said property is within the city's sphere of influence area, the county in which the property is located must consent to the condemnation. A city's participation as a party to the joint owners agreement to form the authority/agency shall not constitute the consent required by this section. (b) RESOLUTION NO. 99-21: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING POLICY GUIDELINES REGARDING RIVERS AND MOUNTAINS CONSERVANCY LEGISLATIVE PROPOSALS - There are several State legislative proposals which would create a rivers and mountains conservation authority related to the San Gabriel River watershed area. The proposals are very different in scope and approach. In an effort to avoid, at least at this point, choosing between the legislation, the League of California Cities, L.A. Division (c) Legislative Committee, adopted policy guidelines to APRIL 6, 1999 PAGE 13 (c) Legislative Committee, adopted policy guidelines to guide the League member cities regarding any rivers and mountains conservancy legislative proposal. (d) SB 1277 (HAYDEN) - Would prohibit construction of new roads and other infrastructure in or through units of the State park system and land reserves that are either leased or held in fee simple title. Further, it would exclude infrastructure specifically identified in an approved General Plan for the park or reserve that is necessary for operation, maintenance, management or use of the park or reserve. However, construction can be approved by a legislative measure requiring approval of a two-thirds vote of the membership of each house of the Legislature. Moved by C/Herrera to approve A), B) and C), seconded by C/Huff. Motion carried 5-0 by Roll Call vote. RECESS TO REDEVELOPMENT AGENCY: 11:48 p.m. Next Resolution No. RA99-03 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari 2. PUBLIC COMMENTS: None 3. CONSENT CALENDAR: Moved by AM/O'Connor, seconded by to approve Consent Calendar. Motion carried 5-0 by the following Roll Call vote. 3.1 APPROVED MINUTES - 3.1.1 Joint Public Hearing of March 16, 1999 with D.B. City Council - As submitted. 3.1.2 Regular Meeting of March 16, 1999 - As submitted. 3.2 APPROVED VOUCHER REGISTER - Approve Voucher Register dated April 6, 1999 in the amount of $15,395.30. Requested by: Finance Division 3.3 RECEIVED AND FILED TREASURER'S REPORT - month of February, 1999. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None APRIL 6, 1999 PAGE 14 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: RECONVENE CITY COUNCIL MEETING: 11:50 P.M. 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: 12. ADJOURNMENT: 11:55 P.M. RESOLUTION NO. 99-16 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING THE ESTABLISHMENT OF A FORENSIC TREATMENT PROGRAM AND THE CONSTRUCTION OF A FORENSIC PATIENT SECURITY COMPOUND AT THE LANTERMAN DEVELOPMENTAL CENTER WHEREAS, the State Department of Developmental Services has determined and the State Legislature has approved the transfer of seventy-five (75) forensic patients to the Lanterman Developmental Center; and, WHEREAS, a forensic patient is an individual, with developmental disabilities, that has committed an act(s), which is a violation of the Penal Code; for which, the individual cannot be prosecuted because of their developmental disabilities; and, WHEREAS, forensic patients must be treated and confined in a secure treatment facility, pursuant to Penal Code Section 1370.1; and, WHEREAS, the proposed secure treatment compound at Lanterman would have double sixteen (16) foot high fences, spaced fifteen (15) feet apart; it has four twenty-eight (28) foot high observation/guard towers; it has double gated entry sallyport with an access/ingress control building; and, a security staff of more than thirty (30) personnel; and, WHEREAS, the proposed forensic/secure treatment facility would be located in a highly urbanized, residential area (within less than two blocks), with thousands of Diamond Bar residents living in close proximity to the forensic security compound; and, WHEREAS, the existence of such a forensic patient security compound would be a continuing source of unmitigatable concern for public safety, as well as, psychological and emotional distress for all that live, work, recreate and attend school in the surrounding urbanized areas; and, WHEREAS, the Lanterman Development Center is located in an extremely urbanized land use environment, wherein the placement of an intensive forensic patient treatment security compound is completely incompatible with the surrounding residential properties, e.g., single family residences and Little League fields abut the southern Lanterman boundary; and, WHEREAS, the State of California failed to provide reasonable actual notice to abutting property owners or to the Diamond Bar community; which is especially inexplicable, in light of the failure to provide appropriate notice, to the surrounding community, related to a recent expansion project at Metropolitan Hospital (Norwalk); and, WHEREAS, the State Department of Developmental Services has other developmental centers, which are located in semi -rural or rural areas and have developmental centers at which there are existing forensic patient security compounds; and, WHEREAS, the City of Diamond Bar will work in concert, with its neighboring cities (Pomona, Walnut and Industry) the County of Los Angeles, Cal Poly -Pomona, State elected officials, Congressional elected officials other public agencies/institutions and community individuals and organizations, to oppose the Lanterman forensic expansion project; and, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Diamond Bar does hereby oppose the placement of a forensic patient treatment security compound at the Lanterman Developmental Center; and, BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar does hereby beseech the State Department of Developmental Services and the State Legislature to change their respective decisions regarding the locating of a forensic treatment facility at Lanterman Developmental Center; and, instead, locate the forensic treatment facility in more rural and appropriate environment. BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar does hereby direct that copies of this resolution be sent to the Governor, Speaker of the Assembly, President Pro Tem of the Senate, all State Assembly Members, all State Senators, Congressmen Miller and Dreier, Senators Feinstein and Boxer, Members of the Los Angeles County Board of Supervisors, all relevant State Departments, and the media (print, television, radio, CATV, electronic data, and others). PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar, California, this 6'b day of April, 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed and adopted by the City Council of the City of Diamond Bar, at a regular meeting held on the 6" day of April' 1999, by the following vote: AYES: COUNCIL MEMBERS: Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None LYNDA BURGESS, City Clerk City of Diamond Bar CITY OF DIAMOND BAR A-A0MW30,.- nMrORT AGENDA NO. "b, 4"Apo TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: Larch 31, 1999 FROM: Terrence L. Belanger, City Manager TITLE: RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DENYING AN EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 51253, CONDITIONAL USE PERMIT NO. 92-12, AND OAK TREE PERMIT NO. 92-9 FOR A PROPERTY LOCATED EAST OF MORNING SUN AVENUE AND NORTH OF PATHFINDER ROAD, DIAMOND BAR, CALIFORNIA SUMMARY: Amrut Patel of Saaak Corporation has requested approval of a one-year extension of time for Tentative Tract Map No. 51253, Conditional Use Permit No. 92-12, and Oak Tree Permit No. 92-9, in order to subdivide a 6.7 acre site kxxA d on the east side of Morning Sun Avenue into 21 single-family lots. On January 12, 1999, the Planning Commission recommended approval of the requested extension of time. On February 16, 1999, the City Council concluded its public hearing and directed the preparation of a resolution of denial. On March 16, 1999, the applicant presented a 17 lot alternative map for consideration. Continued from March 16, 1999. RECOMMENDATION: It is recommended that the City Council receive a presentation from the staff, review the alternative plan and 1) direct staff to prepare an appropriate resolution approving an extension of time; or 2) adopt Resolution No. 99 -XX denying the extension of time. LIST OF ATTACHMENTS: X Staff Report _ Resolutions _ Ordinances _ Agreements EXTERNAL DISTRIBUTION: Applicant SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's Office) I. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X Yes No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? X Yes No Report discussed with the following affected departments: Public Works Division REVIEWED BY: Terredce L. Belang� City Manager JaWes DeStefano Deputy City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DENYING AN EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 51253, CONDITIONAL USE PERMIT NO. 92-12, AND OAK TREE PERMIT NO. 92-9 FOR A PROPERTY LOCATED EAST OF MORNING SUN AVENUE AND NORTH OF PATHFINDER ROAD, DIAMOND BAR, CALIFORNIA ISSUE STATEMENT: Amrut Patel of Sasak Corporation has requested approval of a one-year extension of time for Tentative Tract Map No. 51253, Conditional Use Permit No. 92-12, and Oak Tree Permit No. 92-9, in order to subdivide a 6.7 acre site located on the east side of Morning Sun Avenue into 21 single-family lots. On January 12, 1999, the Planning Commission recommended approval of the requested extension of time. On February 16, 1999, the City Council concluded its public hearing and directed the preparation of a resolution of denial. On March 16, 1999, the applicant presented a 17 lot alternative map for consideration. Continued from March 16, 1999. RECOMMENDATION: It is recommended that the City Council receive a presentation from the staff, review the alternative plan and (1.) direct staff to prepare an appropriate resolution approving an extension of time; or (2.) adopt Resolution No. 99 -XX denying the extension of time.. BACKGROUND: On February 16, 1999 the City Council began its public hearing review of a proposed extension of time for Tentative Tract Map No. 51253. The project consists of 21 units upon a site located along the east side of Morning Sun Avenue. The City Council concluded its public hearing on the request and directed staff preparation of a resolution denying the applicants request. On March 16, 1999 the City Council received a presentation from the agent, Mr. Jan C. Dabney, for the applicant, Mr. Amrut Patel of the Sasak Corporation requesting City Council consideration of an alternative subdivision map for the 6.7 acre site. The City Council continued the matter in order to permit the City staff the opportunity to review and comment upon the proposal. The following matrix has been prepared to compare the previously approved map and the proposed alternative project as proposed by the applicant. City Uouncii Report Tract Map No. 51253 Tentative Tract Map Na 51253 COMPARISON MATRIX April 1, 1999 APPROVED 21 lot TRACT PROPOSED 17 lot TRACT Sasak Acres: 6.7 Sank Acres: 6.7 School District acres: approximately 3 acres School District acres approximately .20 acres Total: approximately 9.7 acres Total: approximately 6.96 acres Number of Units: 21 Number of Units: 17 Deni 2.95 vni hWacre 2.44 units/ acre Averame Lot Size: 11,616 soon feet A Lot Size: -1-5-1-1-5-8 square feet Averazo Pad Size: 7,345 aquare feet Avam Pad Size: 7,837 square feet Larzest Lot Size:. 17 064.9 aWma fed Lamm Lot Size 43 466.6 a&= feet Lar Pad Size: 12 999 pgmn fed Pad Size: 11,707 square feet Smallest Lot Size: 7,5M.7 spere fed Snsdied Lot Size: 7,586.3 square feet Smallest Pad Size: 6,081 square fed Sn>n&* Pad Size: 6,091 square feet StreWCirculation: two caul-do4sce%atrance from Street /CiraAatioe: two cul-de-sudentrance from Morning San Ave. Morning Sum Ave. Length of north cul-de-sac shortened Earthwork Volume: 91,400 cubic yards of cut/fill Earthwork Volume: 74,400 cubic yards of cut/fill- increase in the utilization of landform techniques Vegetation: approximately 50 oak trees will Vegetation: per the applicant -oak trees to be be removed removed will be reduced by ximatel 706/6 "Blueline" Stream: project will fill in "blueline" "Blueline Stream" per the applicant — reduction of stream adjacent to development impacts on adjacent "blueline" site stream by 25% Drainage: grading off-site (on school Drainage: grading off -alto (on school district property) for drainage district property) for drainage stem Lot Frontage: All parcels "front"u pon the Lot Frontage: Lot Nos. 13 It 14 will front on interior streets. Morning Sim Ave. (will take access from Nkming Sun Ave. WVUSD Participation: requires an agreem at for access WVUSD raq fres agreement for access from Morning San Ave. Participation: frown Morning Sun Avenue. Off- site Pat" of Applicant will deed to WVUSD approximately 3 saes. all of Lot 10 fn access to adjacent WVUSD Retaining Walls: maxinwm height approximately Retaining Walls: ma nwdm beight approximately 5 & adjacent to Lots 2, 3, 4, 5, 5 R. adjacent to Lots 1, 2, 3, dt 4; 14, 15, 16; Sfi. high retaining maximum height approximately wall between Lots 16 8t 17 2 ft. between Lots 4 dt 5; maximum height approximately 4 ft. adjacent to Lot 11; maximum height approximately between Lots 11 dt 12 Pad Elevations: Range from 677.0 (lot 4) Pad Elevation: Range from 678.74 (lot 4) to to 723.5 (lot 12) 727.50 (lot 10) City Council Report Tract Map No. 51253 The City Engineer has reviewed the alternative map and has raised issues regarding the maintenance of the undeveloped portions of lot nos. 5 and 10. Drainage responsibility should be clearly defined and designed such that surface run-off is to the adjacent street. All dwelling units should include roof drains. All lots which contain cut / fill sections through the pad should provide for an over -excavation to assure stability. The City Engineer and Planning Staff recommend that Lot Nos. 13 through 17 all front upon the same street. The relationship of the proposed lot lines and the paid delineation requires further refinement to assure proper homeowner understanding of ownership and maintenance responsibility. The applicant has requested a one year extension of time in order to fulfill all conditions of approval required prior to approval of the final map and recordation of the 21 unit tract map. The extension of time would commence from the date of the original map expiration. Therefore, with the one year extension, final map approval and recordation will be required prior to August 6, 1999. Should the applicant not complete all required conditions to receive final map approval or record the map by that date the project will cease to exist. The City Council would appear to have several options: 1. Direct staff to prepare a Resolution approving the requested extension of time for the 21 lot project. Action on the Resolution to be taken at a subsequent meeting. 2. Adopt the attached Resolution denying the requested extension of time. Direct staff preparation of necessary documents to support approval of an extension of time incorporating project conditions responding to the applicants alternative 17 lot proposal. Final action to be addressed at a future meeting. Attachments: - Resolution No. 99 -XX - Approved 21 Lot Tentative Tract Map - Proposed Alternative 17 Lot Tract Map TB:JDS telrc�rrica�iors=MIMI March 12,1999 Lynda Burgess City Clerk 21660 Copley Dr Ste 100 Diamond Bar CA 91765-4174 Dear Lynda: With little fanfare, SBC/Pac Bell is trying to gain authority to charge up to $1.10 for the "411" calls it now charges 25 cents for. This outrageous 300+% price increase will not only significantly impact your costs, it will place a heavy burden on many of your constituents -- especially seniors and the handicapped -- for a vital service over which SBC/Pac Bell exercises a virtual monopoly. A final decision about the rate increase won't occur until late April or early May. so you still have time to formally register your opposition to it. Even though SBC/Pac Bell is attempting to keep a low profile on this issue, it already is generating a groundswell of opposition, with more than 4,000 consumers contacting the California Public Utilities Commission -- the 10th highest number of complaints of any issue ever before the commission. Consider the following: Most major newspapers in the state have editorialized against this increase and the surreptitious manner in which SBC/Pac Bell has tried to get its way. The monopoly originally issued a notice in consumers' bills saying it wanted to raise 411 rates to 50 cents, not mentioning that at the same time they had filed with the PUC for the authority to charge $1.10. It so outraged the PUC that they ordered the company to print new notices included as bill insefts. • The Los Angeles County Board of Supervisors has unanimously voted to file a brief with the PUC opposing this increase and has termed the increase a "gouging" of consumers. The late Los Angeles County Sheriff Sherman Block submitted a letter noting the severe impact this increase will have on law enforcement, a heavy user of 411 service in emergency matters. The Sheriff also objected to SBC/Pac Bell's efforts to raise the emergency interrupt charge from $1 to $5 and the effect this would have on emergency police situations. P.O. Box 512466 0 Los Angeles, California 90051 0 800-383-7384 • www.phonecompetition.org If SBC/Pac Bell gets its way, California would have the highest 411 rates in the count And even though SBC/Pac Bell says it "only" wants to double rates to 50 cents (and cut the number of free calls from five to three), there will be absolutely nothing to stop them from charging up to $1.10. The monopoly wouldn't be asking for permission to raise prices to $1.10 per call if it didn't plan on charging that! Fundamentally, it's just not fair to allow a monopoly utility to get away with this kind of price increase. It will affect your budget and your constituents' pocketbooks. We encourage you to raise this issue by using the enclosed resolution and sending it to the California PUC. They need to hear from local governments about how this will affect your budgets and your constituents. The time for action is soon. The PUC will be issuing its final decision on SBC/Pac Bell's request by early May, so the sooner you pass this resolution the better. If you have any questions about this or any other telecom -related issue, please feel free to contact me at (800) 383-7384. Thank you for your consideration of this matter. Sincerely, d~w%.j!�0w4Ak&-- Anna Evashko President P.S. Numerous groups and cities have already gone on record as formally opposing this 300+% increase in 411 rates. Please act today and add your city to the list. If the PUC hears from enough local governments before May, it may save us from having the highest 411 costs in the whole country! P.P.S. Please fax me a copy of your completed resolution at 619-226-2165. Sample Resolution Opposing Pacific Bell's 411 Rate Increase WHEREAS, SBC/Pac Bell has applied to the California Public Utilities Commission for permission to increase the charge of a local directory assistance call from $0.25 up to a $1.10. This is a 340% increase. In addition SBC/Pac Bell is asking to raise the rate of an emergency break through call from $1.00 to $5.00, and WHEREAS, public safety agencies such as police, fire and paramedic services frequently use local directory assistance and emergency interrupt services, this would create a tremendous financial burden for these government agencies, and WHEREAS, the affect of these increases would dramatically impact the elderly, those with physical disabilities and low income households and only those with physical disabilities that file an exemption with SBC/Pac Bell would be exempted, and WHEREAS, SBC/Pac Bell controls over 97% of the local service markets it serves, and WHEREAS, unlike long distance information services, by virtue of SBC/Pac Bell's monopoly there is no competitor that has as accurate and up-to-date information as SBC/Pac Bell, and WHEREAS, most consumers associate local directory assistance with the numbers 411 not any other dial around number, and THEREFORE be it resolved that the strongly opposes SBC/Pac Bell's application for these excessive rate increases. We furthermore encourage SBC/Pac Bell to withdraw its application until a time when consumers have a competitive choice for their local services. Please fax a copy of your completed resolution to Californians for Telecommunications Choice at 619-226-2165. co Cir �� n Q ylonopoly pricing Calling 411 could cost four times as much May, Pacific Bell cus- tomers received a friendly notice from the phone company: The number of free 411 in- formation calls would be reduced from the present five a month to three. And the charge for directory assistance calls would double, from 25 cents to 50 cents. If that were not enough to stir up PacBell's customers — the state Public Utilities Commission received nearly 3,000 irate letters and e-mails — now comes word that PacBell is asking regu- lators for permission to bludgeon its captive phone customers with a whop- ping 440 percent increase in 411 charges. PacBell assures its customers its re- quest to the PUC is merely a formality, that it has no intention of jacking up directory assistance charges from 25 cents a call to $1.10. For now, at least, the baby bell is satisfied with a mere %C� an jicgu tII�It-�! r�l1IIIr_ August 21, 1998 100 percent increase in 411 charges. PacBell says its request to hike direc- tory assistance charges eventually to $1.10 is not out of line, since its last increase was way back in 1984. More- over, the regional phone monopoly says, the 25 cents it now charges for directory assistance is below the cost of providing the service. But it's not like PacBell is going broke providing below - cost 411 service. In the first six months of this year, it reported net income of $573 million. State regulators should not force Pac- Bell to provide any service at a price below cost. The regional phone compa- ny says its 411 service costs more than 25 cents a call. But it didn't say that it costs the 50 cents it told its customers they would be charged. So the cost to PacBell of providing directory assistance has to be some- where between 25 cents and 50 cents a call. And that is the amount the PUC ought to approve — and no more. PacBell Dials a PacBell information, please. Question: Is it 50 cents or $1.10 that consumers will pay every time they dia1411 for directory assistance? The state's largest phone company has told its customers 50 cents, but it has asked the state Public Utilities Commission for permission to establish a maximum allowable charge of up to $1.10 a call. It's a sneaky move that is drawing the jus- tifiable wrath of telephone The phone c userscustomers it w At this point, who still cents for 411 c remembers that telephone deregulation was supposed to asked the PUC bring down rates? Angry maximum allc customers have been com= of up to $1 plaining about the PacBell move to the PUC, which has scheduled public hearings for November. Meanwhile, state regulators instructed Pacific Bell to send new billing notices to explain the controversial request to customers. The phone company notified customers in May of its plan to double its current directory assistance charge of 25 cents and to reduce the number of free 411 calls to three a month from August 22, 1998 Wrong Number the current five. There was no mention of the $1.10. PacBell made the disclosure only in an exhibit attached to its application to the PUC. The pricing has drawn objections from Las Angeles County; the PUC's independent con- sumer advocacy arm, the Office of Ratepayer Advocates; and Toward Utility Reform Net- work, a San Francisco con- sumer group. Boosting the ompany told indignation is PacBell's ould charge SO admission that its cost per 411 'ails, but it has call is only about 33 cents. to establish a But what's most disturbing .table charge is that consumers are being g asked to pay more even as .10 a call. many users complain that the quality and accuracy of direc- to be declining. tory information overall seem PacBell claims its accuracy rate on local 411 is high, but the number of directory assistance service centers is being reduced, according to the ratepayer advocacy group TURN, and computers are increasingly used instead of human operators. PacBell needs to justify an increase to 50 cents. let alone the $1.10 ceiling. RESOLUTION NO. 99 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING THE ESTABLISHMENT OF A FORENSIC TREATMENT PROGRAM AND THE CONSTRUCTION OF A FORENSIC PATIENT SECURITY COMPOUND AT THE LANTERMAN DEVELOPMENTAL CENTER WHEREAS, the State Department of Developmental Services has determined and the State Legislature has approved the transfer of seventy-five (75) forensic patients to the Lanterman Developmental Center; and, WHEREAS, a forensic patient is an individual, with developmental disabilities, that has committed an act(s), which is a violation of the Penal Code; for which, the individual cannot be prosecuted because of their developmental disabilities; and, WHEREAS, forensic patients must be treated and confined in a secure treatment facility, pursuant to Penal Code Section 1370.1; and, WHEREAS, the proposed secure treatment compound at Lanterman would have double sixteen (16) foot high fences, spaced fifteen (15) feet apart; it has four twenty-eight (28) foot high observation/guard towers; it has double gated entry sallyport with an access/ingress control building; and, a security staff of more that thirty (30) personnel; and, WHEREAS, the proposed forensic/secure treatment facility would be located in a highly urbanized, residential area (within less than two blocks), with thousands of Diamond Bar residents living in close proximity to the forensic security compound; and, WHERAS, the existence of such a forensic patient security compound would be a continuing source of unmitigatable concern for public safety, as well as, psychological and emotional distress for all that live, work, recreate and attend school in the surrounding urbanized areas; and, WHEREAS, the Lanterman Developmental Center is located in an extremely urbanized land use environment, wherein the placement of an intensive forensic patient treatment security compound is completely incompatible with the surrounding residential properties, e.g., single family residences and Little League fields abut the southern Lanterman boundary; and, WHEREAS, the State of California failed to provide reasonable actual notice to abutting property owners or to the Diamond Bar community; which is especially inexplicable, in light of the failure to provide appropriate notice, to the surrounding community, related a recent expansion project at Metropolitan Hospital (Norwalk); and, WHEREAS, the State Department of Developmental Services has other developmental centers, which are located in semi -rural or rural areas and have developmental centers at which there are existing forensic patient security compounds; and, WHEREAS, the City of Diamond Bar will work in concert, with its neighboring cities (Pomona, Walnut and Industry), the County of Los Angeles, Cal Poly -Pomona, State elected officials, Congressional elected officials, other public agencies/institutions and community individuals and organizations, to oppose the Lanterman forensic expansion project; and, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Diamond Bar does hereby oppose the placement of a forensic patient treatment security compound at the Lanterman Developmental Center; and, BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar does hereby beseech the State Department of Developmental Services and the State Legislature to change their respective decisions regarding the locating of a forensic treatment facility at Lanterman Developmental Center; and, instead, locate the forensic treatment facility in more rural and appropriate environment. BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar does hereby direct that copies of this resolution be sent to the Governor, Speaker of the Assembly, President Pro Tem of the Senate, all State Assembly Members, all State Senators, Congressmen Miller and Dreier, Senators Feinstein and Boxer, Members of the Los Angeles County Board of Supervisors, all relevant State Departments, and the media (print, television, radio, CATV, electronic data, and others). PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar, California, this day of '1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed and adopted by the City Council of the City of Diamond Bar, at a regular meeting held on the day of 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar Diamond Bar City Council Agenda Tuesday April 06,1999 Questions? / Answers. Honorable Mayor and Council members Item 4. Public Comments / Consent Calendar: Item 6.6 Projected increases of $90,250.00 due to support of several community organizations: A. What/Who community organizations? B. Why/Reason for support? C. How much financial support? "Does the city of Diamond Bar continue to support any organizations that should/could be self supporting and not of direct support for the residents of Diamond Bar? Who? and Why? Item 8.Old Business Item 8.5 Existing contract is $5,560.00 and a request for an additional $14,000.00, bringing the total to $19,560. A. What is the additional benefit/necessity for such a sizable increase? Thank You. Clyde Hennessee Diamond Bar Resident for 28 years. y' 00 er N et• !�• GO ti � M �, 'r vl N ', �!• a0 © I� tV ' ti cy M �'ri h N �. N �i Mi �_ h �'i �C M N N ', N !h tl• AUA AwU ',r1NQ W vAw �Q wU U 5 Ed �N'� ragUAW �� wU R A C5 w�UAwQw {: 4� a, u {C Nl'riQ' LUQ W U Q Uw W C '.-rNQ wUQW �rQ Uw W A w r�wU-t�AW v Z ti E h �, obi o> o w tOt o v O E � O �' � p � � � " O � y '� •Z3 V Lw w o> V � ',,, '�' oo Q U ovi a' � h Ln .p oyi s&, CS .� y 4c a.C C y C �? O Q O O C ao h r `' NtLw }{ dc h tom. Eli-. O �N ioi r"4 It 92 it � '� � � � y.3 •� •� ° � � !1' 't'. � w SP� 4c j 3itt�v_ c to w o ° ° o •' �, ° :' t3 orn O °' o v o� w �°, o 0 0� �, • o� as A ti � � �► „'� � o ° � .°.' y U z o a N .. C-1 ww a Q21UqW 0 �1 bb ���O N' r! 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N0 >j C ai «cff co ob .0 0 O a o O� p vii t o °' A .0 o E N G I N E E R S TABLE RESIDENTIAL NEIGHBORHOOD INGRESSIEGRESS SUMMARY DIAMOND BAR BOULEVARD AND GRAND AVENUE Diamond Bar, California \2000N20191tab1es\2019-t2.x1s 22 Ot iip ....... f gill 6) Cleghorn Drive AM 46 111 157 PM 197 98 295 - - 7) Rolling Knoll Road AM - - - 68 116 184 PM 90 71 161 8) Country View Drive AM 11 7 11 PM - 16 7 23 9) Shotgun Lane AM - 92 0 92 (entrance) PM - 104 0 104 10) Shotgun Lane AM - 0 125 125 (exit) PM - 0 79 79 11) Surnmitridge Drive AM 119 381 500 24 92 116 PM 222 134 356 46 32 78 12) Longview Drive AM 41 12 100 11 j 16 j 29 PM 99 33 132 22 15 37 \2000N20191tab1es\2019-t2.x1s 22 23 . .::: U O oMo �? 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O Q a> O G � <�'zAQNAQ E N G I N E E R S TABLE COMMERCIAL/RETAIL DRIVEWAY INGRESS/EGRESS SUMMARY DIAMOND BAR BOULEVARD AND GRAND AVENUE Diamond Bar, California [ 1 ] The driveway numbers correspond to Exhibit 9, which graphically present the driveway locations \2000\2019\tables\2019-t3.x1s 26 1) Diamond Bar Towne Center AM 45 26 71 PM 89 53 142 2) Diamond Bar Towne Center AM 3 13 16 PM 12 35 47 3) Diamond Bar Towne Center AM 53 28 81 PM 102 121 223 4) Diamond Bar Towne Center AM 105 64 169 PM 154 74 228 5) Diamond Bar Towne Center AM 86 33 119 PM 189 97 286 6) Diamond Bar Towne Center AM 10 11 21 PM 8 44 52 7) Diamond Bar Towne Center AM 62 45 107 — PM 101 139 240 8) Sunset Plaza AM 47 12 59 PM 42 101 143 9) Sunset Plaza AM 39 4 43 PM 52 42 94 10) Sunset Plaza AM 13 16 29 PM 1 16 24 40 11) Sunset Plaza AM 7 3 10 PM 27 21 48 12) Towne Center Plaza AM 90 101 191 PM 91 124 215 13) Towne Center Plaza AM 46 33 79 PM 80 72 152 14) Towne Center Plaza AM 25 65 90 PM 78 94 172 [ 1 ] The driveway numbers correspond to Exhibit 9, which graphically present the driveway locations \2000\2019\tables\2019-t3.x1s 26 E N G I N E E R S TABLE 10 EXISTING (YEAR 1999) PEAK HOUR LEVELS OF SERVICE GRAND AVENUE & DIAMOND BAR BOULEVARD TRAFFIC VOLUMES ANALYSIS Diamond Bar, California Notes: 1 Appendix C contains the HCM Signalized and Unsignalized Level of Service calculation sheets for all key study intersections. • The delay for the intersection approaches are relatively high, thus making the calculation of the total intersection delay "infeasible". BOLD HCM/LOS values indicate adverse service levels based on City and/or CMP LAS standards. HCM = Highway Capacity Manual • LAS = Level of Service + = Phase Wil TDA e 16 =K �� Y_ . 1 1) Diamond Bar Boulevard @ AM 1 -Way 28.2 D Acacia Hill Road PM Stop 1.9 A 2) Diamond Bar Boulevard @ AM 2 -Way * F Maple Hill Road PM Stop 24.0 D 3) Diamond Bar Boulevard @ AM 3�-Traffic 20.4 C Mountain Laurel Way PM Signal 19.6 C 4) Diamond Bar Boulevard @ AM 3�-Traffic 16.1 C Quail Summit Drive PM Signal 22.3 C 5) Diamond Bar Boulevard @ AM 3�-Traffic 23.6 C Montefmo Avenue PM Signal 19.3 C 6) Diamond Bar Boulevard @ AM 8�-Traffic 30.1 D Grand Avenue PM Signal * F 7) Golden Springs Drive @ AM 8�-Traffic 24.5 C Grand Avenue PM Signal 26.6 D 8) Cleghom Drive @ AM 1 -Way 6.7 B Grand Avenue PM Stop 37.4 E 9) Rolling Knoll Road @ AM 20 -Traffic 7.3 B Grand Avenue PM Signal 7.2 B 10) Country View Drive @ AM 1 -Way 0.1 A Grand Avenue PM Stop 0.2 A 11) Shotgun Lane (entry) @ AM uncontrolled 0.0 A Grand Avenue PM intersection 0.2 A 12) Shotgun Lane (exit) @ AM 20 -Traffic 3.5 A Grand Avenue PM Signal 2.9 A 13) Summitridge Drive @ AM 30 -Traffic 19.6 C Grand Avenue PM Signal i 22.4 C 14) Longview Drive @ AM 3�-Traffic 8.1 1 B Grand Avenue PM Si al 9.3 B Notes: 1 Appendix C contains the HCM Signalized and Unsignalized Level of Service calculation sheets for all key study intersections. • The delay for the intersection approaches are relatively high, thus making the calculation of the total intersection delay "infeasible". BOLD HCM/LOS values indicate adverse service levels based on City and/or CMP LAS standards. HCM = Highway Capacity Manual • LAS = Level of Service + = Phase Wil E N G I N E E R 5 EXECUTIVE SUMMARY ORIGINS AND DESTINATIONS STUDY CITY OF DIAMOND BAR TRAFFIC VOLUMES ANALYSIS Diamond Bar, California PURPOSE OF STUDY The purpose of the Traffic Volume Analysis is to provicle the City of Diamond Bar with information that identifies the potential origins and destinations of vehicular traffic, which enters and exits the City via Diamond Bar Boulevard and Grand Avenue. The traffic analysis is based on our evaluation of existing daily traffic volumes on Diamond Bar Boulevard and Grand Avenue, as well as a review of AM and PM peak hour traffic flow patterns at fourteen intersections during a "typical' weekday. PROJECT STUDY AREA To assess the travel patterns of motorists within the City of Diamond Bar, traffic counts were conducted for a daily (24-hour) time frame and for the AM and PM commuter peak periods (7:00-9:00 AM and 4:00-6:00 PM, respectively). Similarly, inbound and outbound traffic counts were conducted at fourteen (14) commercial/retail drivew%ys, located at the Diamond Bar Boulevard and Grand Avenue intersection. These selected driveways provide primary access to Diamond Bar Towne Center (northwest and northeast quadrants), Towne Center Plaza (southwest quadrant), and Sunset Plaza (southeast quadrant). Roadway Links Daily, bi-directional traffic counts were conducted by Aec:utek for three weekdays and two weekend days in November and/or December 1998 at the following six key segments on Grand Avenue and Diamond Bar Boulevard. 1) Grand Avenue, east of Longview Drive, 2) Grand Avenue, west of Diamond Bar Boulevard, 3) Grand Avenue, east of Diamond Bar Boulevard, 4) Diamond Bar Boulevard, north of Grand Avenue, 5) Diamond Bar Boulevard, south of Grand Avenue, and 6) Diamond Bar Boulevard, north of Acacia Hill Road. These segments were chosen to determine the amount (percentage) and direction of traffic that enters and exits the City, via Grand Avenue or Diamond Bar Boulevard, on a daily basis. E N C I N E E R S Key Intersections Origins and Destinations Study CITY OF DIAMOND BAR April 2, 1999 Page 2 In addition to the daily traffic counts, intersection turning movement counts were conducted during the AM and PM peak hours (7:00-9:00 AM and 4:00-6:00 PM, respectively) at the following fourteen intersections: 1) Diamond Bar Blvd at Acacia Hill Road, 8) Cleghorn Drive at Grand Avenue, 2) Diamond Bar Blvd at Maple Hill Road, 9) Rolling Knoll Road at Grand Avenue, 3) Diamond Bar Blvd at Mountain Laurel Way, 10) Country View Drive at Grand Avenue, 4) Diamond Bar Blvd at Quail Summit Drive, l 1) Shotgun Lane (entrance) at Grand Avenue, 5) Diamond Bar Blvd at Montelino Avenue, 12) Shotgun Lane (exit) at Grand Avenue, 6) Diamond Bar Blvd at Grand Avenue, 13) Summitidge Drive at Grand Avenue, and 7) Golden Springs Drive at Grand Avenue, 14) Longview Drive @ Grand Avenue. Accutek performed the peak hour traffic counts, in February 1999. The peak hour traffic volumes were also used in support of a detailed intersection capacity analysis. FINDINGS AM Peak Hour Travel Patterns Origins and Destinations During the AM peak hour, 39.8% of vehicular traffic (1,642 of a total 4,130 vehicles) entering the City of Diamond Bar via Diamond Bar Boulevard or Grand Avenue originates from the east, presumably from Chino Hills or other areas to the east. Within the same peak period, a total of 4,998 vehicles exit the City of Diamond Bar. Based on the data, a majority of traffic exit the City towards the south {2,058 vehicles or 41.2%) and west (1,920 vehicles or 38.40/o), presumably to access the SR -57 Freeway or the SR -60 Freeway. Diamond Bar Generated Traffic Upon closer examination of the AM peak hour intersection turning movement counts, the impact of the residential neighborhoods can be assessed. The following data presents the actual number of vehicles going into and out of residential neighborhoods. Based on the traffic data, approximately 65% of all westbound through traffic (1,547 vehicles) entering the City via Grand Avenue originates from Chino Hills, while 35% (approximately 773 vehicles) originate from the residential neighborhoods fronting Grand Avenue, east of Diamond Bar Boulevard. E N G f N E E R S Origins and Destinations Study CITY OF DIAMOND BAR April 2, 1999 Page 3 As an example, westbound traffic along Grand Avenue gairfs 451 vehicles from the residential neighborhoods accessed from Summitridge Drive. Conversely, during the AM peak period, I06 vehicles of eastbound traffic along Grand Avenue drop off into the residential neighborhoods accessed from Summitridge Drive. Further, approximately 35% of the northbound through trafric (326 vehicles) entering the City via Diamond Bar Boulevard originates from areas south of Acacia Hill Road, whereas 65% (651 vehicles) originate from the residential neighborhoods north of Acacia Hill Road. For example, northbound traffic along Diamond Bar Boulevard receives 173 vehicles from Mountain Laurel Way, yet loses approximately 159 vehicles to Montefino Avenue. For southbound traffic, 209 vehicles are gained at Montefino Avenue, while 234 vehicles travel into the residential neighborhoods accessed via Mountain Laurel Way. Overall, approximately 35% (700 of 2,058 vehicles) of southbound traffic originates from the residential neighborhoods fronting Diamond Bar Boulevard, north of Acacia Hill Road. PM Peak Hour Travel Patterns Origins and Destinations During the PM peak hour, a total of 5,233 vehicles enter the City of Diamond Bar. The majority of traffic was found to originate from the south (2,023 vehicles or 38.7%) via Diamond Bar Boulevard, while 1,726 vehicles (33.0%) originate from the vest, via Grand Avenue. Further, a total of 4,627 vehicles exit the City of Diamond Bar during the same peak hour. Based on the data, the majority of outbound traffic (1,805 vehicles or 39.0%) exit the City towards the east, via Grand Avenue. Diamond Bar Generated T ffic Based on the PM peak hour traffic data, eastbound and westbound traffic during the PM peak hour behave in a similar fashion as that described in the AM peak hour. For example, approximately 65% (497 vehicles) of the westbound through traffic originates from Chino Hills, while 35% (298 vehicles) originate from the residential neighborhoods fronting Grand Avenue. Northbound through traffic during the PM peak hour experience a loss of approximately 207 vehicles at Montefino Avenue and 827 vehicles at Grand Avenue. It can also be concluded that approximately 25% (335 vehicles) of northbound through traffic originates from the residential neighborhoods fronting Diamond Bar Boulevard, north of Acacia Hill Boulevard, while 75% (approximately 1,000 vehicles) originates from areas south of Acacia Hill Road. The traffic count data further suggests that vehicles traveling southbound predominantly continue south, without any significant loss of traffic into the residential neighborhoods. E N G t N E E R 5 Daily Traffic Entering Traffic Origins and Destinations Study CITY OF DIAMOND BAR April 2, 1999 Page 4 An evaluation of weekday and weekend day daily traffic volumes and flow patterns indicates that approximately 35% (23,491 and 17,951 vehicles, respectively) of vehicular traffic entering the City on a daily basis, via Diamond Bar Boulevard, originates from the south, presumably from the SR -57 Freeway interchange at Pathfinder Road and/or Diamond Boulevard. The count data further indicates that approximately 25% of daily weekday and weekend traffic (18,297 and 12,527 vehicles) originate from the east, presumably from Chino Hills or other areas to the east of the City of Diamond Bar. Exiting Traffic On a typical weekday and weekend day, approximately 40% of vehicular traffic (18,942 and 16,401 vehicles, respectively) departs the City of Diamond Bar traveling westward on Grand, towards the freeways and/or the City of Industry. Further, approximately 25% of the exiting traffic (12,073 and 10,719 vehicles, respectively) proceed northward, possibly to the SR -57 and SR -60 Freeways and/or residential neighborhoods. Shopping Center Travel Pattern Impacts Review of the existing shopping center driveway counts indicates that their utilization during the AM and PM peak hour is relatively low, in comparison to the vehicular traffic along Diamond Bar Boulevard and Grand Avenue. It is evident that the four commercial/retail centers located in at the four quadrants of the Diamond Bar Boulevard/Grand Avenue intersection do not serve as major origins and destinations for traffic within the City of Diamond Bar. It can be inferred that the majority of driveway traffic observed during the AM and PM peak hour is primarily pass -by trips. Overall Vehicular Travel Patterns Based on the analysis of the traffic count data for the AM, PM, and daily time periods, it can be concluded that Grand Avenue and Diamond Bar Boulevard primarily serve as commuter routes. It was found that a majority of traffic along these arterials were pass -by trips. Further, the residential neighborhoods and commercial/retail centers were found to have an insignificant impact on traffic, as motorists were predominantly through traffic. Origins and Destinations Study CITY OF DIAMOND BAR April 2, 1999 Page 5 E N G I N E E R S EXISTING INTERSECTION OPERATING CONDITIONS The operating conditions at the fourteen key study intersections have been analyzed pursuant to the Highway Capacity Manual (HCM) methodology. Based'. on the analysis, eleven (11) of the fourteen study intersections currently operate at an acceptable service level during the AM and PM peak hours. The three intersections which operate at an adverse service level during the AM and/or the PM peak hour include: • Diamond Bar Boulevard @ Maple Hill Road (2 -Way Stop Controlled), • Diamond Bar Boulevard @ Grand Avenue (80 Traffic Signal), and • Cleghorn Drive @ Grand Avenue (1 -Way Stop Controlled). 94LOM &=aP.O. =� .-< BOX 621, CLAREMONT, CA 91711 � c 21660 E. Copley Dr., Suite 100 ro M � : Diamond Bar, CA 91765 _ 2001 N. CAREY AVE., POMONA, CA 91767 _T1 Regarding: Proclamation of Sexual Assault Awareness Month " Dear Mayor Chang, 24-14OUR HOTLINE: 909 -626 -HELP SEXUAL ASSAULT CRISIS BUSINESS OFFICE: 909-623-1619 } & PREVENTION SERVICES "r. FAX NUMBER: 909-622-81S 9 March 25, 1999 Honorable Wen Chang, Mayor =� .-< City of Diamond Bar � c 21660 E. Copley Dr., Suite 100 ro M � : Diamond Bar, CA 91765 _T1 Regarding: Proclamation of Sexual Assault Awareness Month T r Dear Mayor Chang, Project Sister is the sexual assault crisis center, which serves, under the authority of the State of California Office of Criminal Justice Planning, a 700 square mile region, including the city of Diamond Bar. Our direct services are specifically designed to reduce the trauma of sexual assault and to provide prevention education to reduce the incidence of sexual assault. We are pleased to inform you that April has been declared Sexual Assault Awareness Month by the California legislature. Consequently, we are enclosing a simple, one-page sample proclamation in order to encourage you and your council members to proclaim April as Sexual Assault Awareness Month in your city. We believe that increased awareness of sexual assault directly impacts the frequency of its incidence. Please feel free to phone Linda Shestock, Executive Director of Project Sister at 909/623-1619 if you have any questions regarding the foregoing. Very truly yours, Debbi McFall President Board of Directors SERVING: , ZUSA,LYTLE CREEK, M PARK, RASSRTT, CHARTER C)AK. CHINO, C_LAREMONT. [_()NINA, OIA.MONI) BAR, FON1'ANA, C:LLNDORA, HAI: ILNUA HEIGH1'1, INDUSTRY, IRWINDALE, LA PULN'PE LA VERNE, LYTLE CREEK, MON7'CLAIR, MOUNT RALI)Y, ONTARIO, EOMONA, RANCHO) ('UCAMONC;A, ROWLANO HEIGHTS, SAN DIMAS, UI'LAND, VALINI)A, WALNL"L, WEST COVINA, WHITTIER SAMPLE PROCLAMATION Whereas, crime and victimization are primary concerns in our community, state and nation; and Whereas, child sexual assault is three times as common as child battery; and Whereas, every single minute in America, there are 1.3 forcible rapes of adult women and 78 females are forcibly raped each hour; and Whereas, the average jail time for a convicted rapists is 11 months; and Whereas, sexual assault has a devastating impact on the mental health of survivors, with nearly one-third of all rape survivors developing Rape - Related Post -Traumatic Stress Disorder; and Whereas, sexual assault concerns men as well as women in that men can be raped, and men are deeply affected when a loved one is raped; and Whereas, the most recent California FBI Crime index reports that in the City of Diamond Bar there were 7 forcible rapes reported to its law enforcement in 1997; and Whereas, the primary motivation for sexual assault is to control, overpower and humiliate someone; and Whereas, when one man, woman or child is hurt by crime, we all -as a community, as a state, and as a nation suffer; and Whereas, the month of April is proclaimed Sexual Assault Awareness month in ACR 64 by the California legislature; and Whereas, by working together and by improving the awareness of the community on the issues of sexual assault we can help to prevent the frequency of its occurrence, therefore, be it further Resolved, that the City of Diamond Bar proclaims the month of April, 1999, as Sexual Assault Awareness Month, and be it further Resolved, that a suitably prepared copy of this resolution be provided to Project Sister Sexual Assault Crisis Services ¢ O Z °=0 r 0 �- p v a o Ir z z F Q 4 wg Z ¢� g U 0 QF - Z ZZ a U r- z r LLcnz LL O Q� Q o, mo 0 ¢ W � O Z Z � m Q f > o 3 o ¢ v w° 0 B in a � •-0= U U '"� ¢ ¢ o a z cV O 0 —O N o o ~ z p O w z ¢ a z } z� aro o v> m n LU cc¢ LLJ W 3 un 75 aj P�0 U> g y 0 Z ? 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R 'C3 U'lv ca � u ^ y, Q) N ar u O ~ W O O Q v .� U 5 O •m a O TS aG Q) v > 'n u a) G CZ t3 v p rs o O v aj cu u v [V a O v 5 O v bAf1 G p '�' b0 O :} G-0 ink. ca CU 3 v v� C3 M MINU'Yes or Ti IG JO{NT PUDLIC HEARING DIAMOND BAR CITY COUNCIL AND DIAMOND BAR REDEVELOPMENT AGENCY MARCH 16, 1999 CLOSED SESSION: 4:00 p.m., SCAQMD Room CC -2 :4 r a) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (California Government Code, Section 54956.9(a) - Barbara Beach-Courchesne, et al vs. Diamond Bar Redevelopment Agency, Case No. BC 175655 b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Property: Lots 22 and 23, Tract 39679, Gateway Corporate Center Negotiating Parties: City of Diamond Bar and Diamond Bar Partners, L.L.C. Under Negotiation: Property Acquisition CA/Jenkins explained that no reportable actions were taken. 2. JOINT CITY COUNCIL/REDEVELOPMENT AGENCY PUBLIC HEARING: CALL TO ORDER: M/Chang called the Joint Public Hearing for the City Council to order at 5:12 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, CA. Chair/Ansari called the Joint Public Hearing for the Redevelopment Agency to order at 5:12 p.m. in the South Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, CA. ROLL CALL: Redevelopment Agency: Agency Members Chang, Herrera, O'Connor, VC/Huff, Chair/Ansari City Council: Council Members Ansari, Herrera, Huff, MPT/O'Connor, M/Chang Also present were: Terrence L. Belanger, City Manager and Agency Executive Director; Dave McEwen, Stradling, Yocca, Carlson & Rauth, Agency Special Attorney; James DeStefano, Deputy City Manager; Mike Nelson, Communications & Marketing Director, and Lynda Burgess, City Clerk and Agency Secretary. 2.1 DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND DIAMOND BAR PARTNERS, L.L.C. - Diamond Bar Partners, L.L.C. has entered into an agreement to purchase Lot Nos. 22 and 23 in the Gateway Corporate Center, which is located within the Redevelopment Project Area. The Developer intends to construct two buildings and parking facilities providing a total of 128,000 gross sq. ft. of office space and 806 parking spaces. The Developer further intends to lease the Project to Allstate Insurance Company, which will employ approximately 800-1000 employees. The Developer has requested the Redevelopment Agency's assistance in acquisition of the site. Paul Marshall, Senior Vice President, Opus West, spoke about his company's intent to purchase four lots in the Gateway Corporate Center for a total value of $30,000,000. He presented an overview of Opus West. He stated that, without MARCH 16, 1999 PAGE 2 COUNCIL & RDA JT. PUB. HRNG. the Agency's assistance, it would have been very unlikely that Allstate Insurance would locate in D.B. Jeff Hill, Opus West, stated that as a result of being able to work directly with City staff, his firm was able to design the buildings and meet the time frames placed upon them by Allstate. Staff and the Planning Commission have been very responsive to the firm's development requests and to the project in general. Lot 22 proposes an approximate 54,000 sq. ft. two story, steel frame office building and surface parking. Lot 23 proposes a comer lot three story building with an above -ground parking structure at Golden Springs and Copley Drives. Richard Clark, Clarkworks Architecture, Yorba Linda, described the proposed design of the building. Responding to Chair/C/Ansari, Jeff Hill stated that the parking garage will hold approximately 400 cars. Jeff Hill indicated to AM/MPT/O'Connor that the building's entry faces the parking structure. There is no parking between Copley Dr. and the building. Mike Ortman, Opus Architects and Engineers, Phoenix, stated that his firm is responsible for the building on Lot 22. This building has glass comers and because it is a two story building, the front entry design was changed from the building on Lot 23. This building will have parking between Copley Dr. and the building which is primarily guest parking. Employee parking is accessible from the building's rear entrance. The current plan incorporates approximately 250 parking spaces. Opus is looking at parking schemes, which will incorporate closer to 300 parking spaces. John Mulheam, Director of Real Estate for Allstate Insurance, described his company's criteria for site selection for their third headquarters building. The facility's 600 employees will provide customer care service. He spoke about the Company's commitment to the City in which it resides. Allstate owns more Municipal Bonds than any other insurer. In California, Allstate has over $1.4 billion in Municipal Bond investments. He pointed out that Allstate is ranked the best in employee satisfaction among 50 leading companies according to a U.S. company norm survey. Mr. Mulheam responded to Chair/C/Ansari that Allstate is considering holding a job fair at the site. The company intends to recruit locally. Salaries start from about $11.72 per hour. In response to AM/C/Herrera, Mr. Mulheam stated that the local day care facility (at SCAQMD) was taken into consideration when determining a site. Mr. Hill indicated to AM/C/O'Connor that the buildings will have vending machine and microwave services. One of the reasons that Allstate chose this location is because of the food services that are offered in the SCAQMD building which is within walking distance of the site. In addition, there is an immediate abundance of fast food facilities available to the area. There will be no large cafeteria in the building. MARCH 16, 1999 PAGE 3 COUNCIL & RDA JT. PUB. HRNG. John Yonai, Rosenow, Spevacek Group, reviewed the proposed project agreement between the Redevelopment Agency, Opus and Allstate Group. A summary of the agreement is required as part of Section 33433 of the California Redevelopment Law. The lots contain approximate 6.91 acres or 300,000 net sq. ft. Two structures are proposed: One two-story building and one three-story building totaling approximately 128,000 sq. ft. with a parking structure for about 400 cars. Allstate has indicated that its ultimate employee count may approach 1,000 people at the site. Allstate has committed to a 10 -year lease. The financial aspects of the agreement are as follows: Currently, the developer is in escrow to purchase the two lots for approximately $3.8 million. They are requesting that the Agency provide assistance in the amount of $1.4 million. The funds will be advanced to the Agency through a developer loan and the developer loan will be repaid in two $700,000 payments. The first payment will be made upon receipt of a 10 -year lease, which is in hand. Allstate has executed the lease. The second payment is subject to the pending litigation and will be made upon a final non -appealable judgment in the Agency's favor. The ultimate sales price from the Agency to the developer will be $2,397,000. In addition to the 10 year lease, there is an adjustment factor in the development agreement to wit: should the development cost of the project come in lower than what is anticipated, there is a potential reduction in the amount of the Agency's assistance. Allstate expects the developer to complete improvements for occupancy by the end of 1999. The developer agrees that the minimum evaluation for both projects will total approximately $19 million. There is a covenant by Allstate to maintain a lease at the existing facilities for 10 years. Because of the high number of employees that will be located at the two facilities, 790 stalls are required which is 6.3 stalls per 1000 sq. ft. of rentable office space which is contrary to 4 cars per 1000 sq. ft. of rentable office space per the City Code. Should the Agency not have a positive response on the litigation suit, there is a potential cost to the City of $1.4 million. The potential financial benefits to the Agency are as follows: The Agency will be receiving approximately $3.3 million of tax increment over a 20 -year period. Over a 45 -year period, presuming the project is occupied, the City will derive $10 million from tax increment. In addition to the tax increment , the 1,000 employees that will be coming into the City will provide an annual direct payroll of approximately $35 million. There will be an estimated 790 additional jobs produced in the general area of the project. In total, it is estimated that almost 1,800 jobs will be generated by Allstate's move in to the community. Direct and indirect payroll is estimated to be $66 million annually with 7% spent in the City which will generate sales tax amounting to approximately $46,000 per year. Mr. Yonai stated that his firm determined that the value of the property does not exceed $8/ft. Currently, the contract provides for about $12.75/ft. The difference represents the $1.4 million that is being requested from the Agency by the developer. Rosenow Spevacek Group is supportive of the request for assistance of $1.4 million. Dave McEwen, Stradling, Yocca, Carlson & Rauth, summarized the Disposition and Development Agreement and the two resolutions for adoption - one by the Agency and one by Council. CM/Belanger stated that the sites that are being considered continue to be economically blighted as documented in the Agency's 1997 report to the City Council for the Economic Revitalization Project Area. Sale to the developer will MARCH 16, 1999 PAGE 4 COUNCIL & RDA JT. PUB. HRNG. provide the economic relief necessary to enable development of the site and thereby eliminate blighting conditions. Jeff Koontz, Chamber of Commerce Executive Director, felt that this proposal is a great step toward enhancing the local business community. The Chamber fully endorses the project. There being no further testimony offered, Chair/C/Ansari closed the Public Hearing. AM/MPT/O'Connor asked if there is a process that provides approval of the parking standard of 6.3 parking spaces per 1000 sq. ft. rather than the standard of 4 parking spaces per 1000 sq. ft. DCM/DeStefano responded that both projects received Planning Commission approval incorporating the parking standards and developer requirements as outlined this evening. At its March 9, 1999 meeting, the Commission approved two additional levels to the parking structure for a total of four levels. Mr. Mulhearn responded to Chair/C/Ansari that the 24 hour 1-800-ALLSTATE number will be serviced from D. B. AM/C/Herrera thanked Allstate for considering D.B. for its new operation. a) C/Herrera moved, M/Chang seconded, to adopt: RESOLUTION NO. 99-14: APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND DIAMOND BAR PARTNERS, L.L.C. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari/Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None b) Moved by AM/O'Connor, seconded by AM/Chang, to adopt: RESOLUTION NO. RA99-02 APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND DIAMOND BAR PARTNERS, L.L.C. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Herrera, Chang, O'Connor, VC/Huff, Chair/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None ADJOURNMENT TO REGULAR SESSION: Chair/Ansari adjourned the meeting at 6:04 p.m. MARCH 16, 1999 PAGE 5 COUNCIL & RDA JT. PUB. HRNG. ATTEST: ATTEST: Mayor Chairman LYNDA BURGESS, City Clerk LYNDA BURGESS, Agency Secretary bIINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION FEBRUARY 9, 1999 CALL TO ORDER: Chairman McManus called the meeting to order at 7:09 p.m. in the South Coast Air Quality Management Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Nelson. ROLL CALL: Present: Chairman Joe McManus, Vice Chairman Steve Tye and Commissioners George Kuo, Steve Nelson and Joe Ruzicka. Also Present: James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works, Ann Lungu, Associate Planner; Rose Manela, Assistant Civil Engineer; Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: The Commission concurred to consider Agenda Item No. 8.1 before Agenda Item No. 7.1. CONSENT CALENDAR: 1. Minutes of January 26, 1999. C/Ruzicka moved, C/Nelson seconded, to approve the minutes of January 26, 1999, as present. Motion carried 5-0. OLD BUSINESS: None NEW BUSINESS: None PUBLIC HEARING: 1. CONDITIONAL USE PERNIIT NO. 99.4 AND DEVELOPMENT REVIEW NO. 98.3 (pursuant to Code Sections Chapters 22.56 -Part 1, 22.3 8.340 and 22.72.020) is a request to construct a two-story building of approximately 12,596 square feet on a vacant lot. The requested use is a church facility. D\V=r"\PC.&C FEBRUARY 9, 1999 PAGE 2 PROPERTY ADDRESS: 1200 Brea Canyon Road (Lot 2 of Tract No. 35336) Diamond Bar, CA 91765 PROPERTY OWNER: Kingson Investment Ltd. 939 S. Atlantic Boulevard #212 Monterey Park, CA 91754 APPLICANT: The Church In Diamond Bar 1820 Derringer Lane Diamond Bar, CA 91765 AssocP/Lungu presented staff s report. Staff recommends that the Planning Commission continue the public hearing for Conditional Use Permit No. 984 and Development Review No. 98-3 to March 9, 1999. James Lee, Munster of The Church In Diamond Bar, 23221 Forest Canyon Drive, asked that the Commission approve Conditional Use Permit No. 984 and Development Review No. 98- 3 tonight. He pointed out that the traffic impacts to Brea Canyon Road will be minimal. He stated that his traffic engineer believes that the proposed project will actually be of benefit to the future roadway circulation in as much as it would generate less traffic than a commercial facility. He assured the Commission that Diamond Bar has the applicant's full support of the City's Redevelopment Plan. C/Nelson asked about the relationship between the various ownerships and why a common driveway has not been worked out by the parties involved. Pastor Lee responded that there is a good working relationship between the applicant and the Diamond Bar Friends Church. The Pastor of the Diamond Bar Friends Church has stated several times that he is not opposed to this project. However, he does not want the traffic directed to his driveway during peak use periods. In response to VC/Tye, Pastor Lee indicated that the Church currently meets at South Point Middle School. Commissioner Kuo asked Pastor Lee if the Church could fulfill staff s recommendations by the proposed continuation date of March 9, 1999. Pastor Lee responded that he does not feel a continuance is necessary. The issues that are within the applicant's control can be immediately addressed. Other issues such as an attempt to work out a common driveway are out of the applicant's control since the driveway belongs to the Diamond Bar Friends Church and the Pastor of that Church has indicated he does not want to share the driveway. DAWMMW**b09".d0C FEBRUARY 9, 1999 PAGE 3 C/Ruzicka asked if the two churches could continue to work toward a solution. He suggested the two entities avail themselves of a mediator and possibly work toward staggering service hours. Chair/McNWus opened the public hearing. Dave Estrella, 1702 Redwood Way, Upland, said he feels that in view of the Commission's long term goals for use of this property that a Church use is the best use in terms of traffic conditions. This contention is supported by the applicant's traffic engineer's analysis. William Greene, 23569 Jubilee Lane, said he believes that churches are very good for communities and the Church In Diamond Bar is especially good for this City and its diverse population. Samuel Kim, 1850 S. Batson Avenue #182, Rowland Heights, CA 91748, spoke about how the church has positively influenced his life. Abraham Shaw, 20610 Climber Drive, said that as a Diamond Bar High School senior he feels that this church has preserved him and kept him through his high school years and that this type of building would provide a more appropriate meeting place to provide moral support and guidance for young people. He urged the Commission to approve the church building. Donald Newport, 45 Viewpoint Circle, Pomona, said he is a minister with the Church In Diamond Bar and works primarily on the campuses Cal Poly Pomona and Mt. SAC. A permanent facility will allow the Church to expand its efforts and to offer fuller and richer programs for college students. The congregation looks forward to obtaining this desperately needed facility. Debbie Lee, 23221 Forest Canyon Drive, said she is concerned about the City's Redevelopment Plan and she would like to have this lot developed and not left vacant. She asked the Commission to approve the proposed project because she believes that this. is the best use of the property. Jim Lai, 1777 Mitchell Avenue, Tustin, thanked staff for their efforts to bring this project to the Commission. On behalf of The Church In Diamond Bar, he asked that the Commission approve this project. He stated that the Church will continue to work with staff to refine any unresolved issues. He assures the Commission that the Church officials will continue to work with their neighbors to find solutions. He pointed out that his Church is self-supporting and has saved to bring about the purchase and construction of this facility which speaks of the commitment to be a part of the community. Danny Ku, 18725 E. Gale Avenue #217, City of Industry, stated he is the architect for this project. He showed drawings of the proposed structure. He asked that the Commission approve the project this evening and not continue the public hearing. He assured the Commission that he and the applicant will fully cooperate to resolve long term matters. o:\*.doc FEBRUARY 9, 1999 PAGE 4 Mr. Ku responded to C/Nelson that the proposed driveway is more than 200 feet from the Diamond Bar Friends Church driveway. Philip Chung, 2636 Beford Lane, Rowland Heights, owner of the property at 1200 Brea Canyon Road said he is present to request approval of this project. He said he believes that there is sufficient information for the Commission's approval tonight. The original application was submitted on February 12, 1998. He stated that the applicant has made every effort to work with staff to resolve issues. A church will be the best and highest use for this piece of property in this community. Von Steton, 1152 Brea Canyon Road, a previous owner of the proposed project site, said he does not object to a church being built on this property. He stated that the 35 -foot building on a 6 -foot pad will obscure his view across Brea Canyon Road. The land curves downward from his front yard property line and he is concerned about erosion of his frontage. He indicated that part of the sales escrow agreement included the building of a block wall to shore up his current home site. He stated he is also concerned that if improper grading is done, his land will be undercut. The original plan set aside a green area at the easterly portion of the site. He said he feels that more homework needs to be done on the project. Height of the building is a concern to him and residents who live on the opposite side of Brea Canyon Road. In addition, he is concerned about the traffic flow on Brea Canyon Road, which he feels necessitates a solid plan for ingress and egress from the project site. Larry Hudak, 21202 Davan Street, stated his property abuts the rear of the property, which was to have been set aside as a greenbelt. He said he is concerned that future development may disturb that greenbelt area and could propose a security problem if it were to be hidden from public view. He does not object to the proposed project. However, he believes the traffic issue must be resolved and that the building must be architecturally compatible with the neighborhood. Lilly Wu, 1210 Brea Canyon Road, said she does not oppose the project at 1200 Brea Canyon Road and that she does not oppose the traffic signal installation at Glenbrook Drive. In fact, she supports the proposed project. She believes that the issues arising from the project are matters that could easily be resolved between the City and the applicants. Chair/McManus closed the public hearing. C/Nelson stated that he agrees with staffs recommendation for a common signaled driveway and would like for the parties involved to agree to the condition, or he would like to see a more detailed study indicating the traffic flow at capacity. He emphasized that his primary concern is for public health and safety. DCM/DeStefano explained staffs expectations for this project and the reasons for recommending a 30 -day continuance. DA\momam\pcWobO999.doc FEBRUARY 9, 1999 PAGE 5 Following discussion, VC/Tye moved, C/Ruzicka seconded, to direct staff to prepare a Resolution of Approval for Conditional Use Permit No. 98.4 and Development Review No. 98.3 subject to resolving conditions related to the outstanding issues contained within staff s report, for presentation to the Planning Commission at its February 23, 1999 meeting. C/Ruzicka amended the motion to include the following: That the applicant make a reasonable effort to reach an agreement with Diamond Bar Friends Church for a shared ingress/egress. VC/Tye accepted the amendment. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Nelson, Ruzicka, VC/Tye, Chair/McManus NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None RECESS: Chair/McManus recessed the meeting at 9:10 p.m. RECONVENE: Chair/McManus reconvened the meeting at 9:20 p.m. CONTINUED PUBLIC HEARING: 1. Wireless Telecommunication Facilities Ordinance. Currently, the City has a moratorium (Ordinance No. 4-b (1998) on wireless telecommunication facilities which will be of no further force and effect as of July 17, 1999. A draft wireless telecommunication facilities ordinance has been prepared for the Planning Commission's consideration. If approved by the City Council, the Wireless Telecommunication Facilities Ordinance will be incorporated into the adopted Development Code, Article III, Section 22.42.130. Continued from January 26, 1999. PROJECT ADDRESS: Citywide APPLICANT: City of Diamond Bar 21660 E. Copley Drive, Suite 190 Diamond Bar, CA 91765 DCM/DeStefano presented staffs report. Staff recommends that the Planning Commission reopen the public hearing, receive public testimony, discuss and modify the proposed regulations as appropriate, and adopt a Resolution recommending City Council approval of the Wireless Telecommunications Ordinance. Chair/McManus reopened the public hearing. D:\VmmWu\pc%b0999.dm FEBRUARY 9, 1999 PAGE 6 Joe Richards, Land Use Consultant, representing Airtouch Cellular, 6529 Riverside Avenue, Riverside, stated that Airtouch is considering mounting antennas on the Edison towers within the City limits and wants to know that such a provision is within the scope of the proposed ordinance. Page 11 indicates that the City prefers facilities attached to utility poles and towers. He asked if this paragraph contemplates facilities attached to lattice towers. DCM/DeStefano stated that the ordinance contemplates specific zones in which these types of devices are permitted. If the towers were located within those zones, such an installation would be permitted. Edison towers located in residential zones and districts are excluded. Rick Stephens, consultant, explained the appearance of the old style lattice towers. The Telecommunications Task Force determined that installations would be prohibited from lattice towers because the towers are unattractive and any additions thereto would be a further degradation of the environmental aesthetics. Joe Richards requested that the Commission reconsider allowing installations on lattice towers because his firm believes that there are opportunities for using existing lattice towers. DCM/DeStefano stated that staffs recommendation would be to work with Mr. Richards with respect to this issue because the solution he seeks might be available within the document. Mr. Richards's request presents an opportunity for discussion. Chair/McManus closed the public hearing. C/Ruzicka moved, C/Nelson seconded, to recommend City Council approval of the Wireless Telecommunications Ordinance. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Nelson, Ruzicka, VC/Tye, Chair/McManus NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None PLANNING COMMISSION COMMENTS: DCM/DeStefano, responding to C/Kuo's concern, explained the General Plan's intent regarding Floor Area Ratio (FAR). INFORMATIONAL ITEMS: DCM/DeStefano stated the Planning Commissioners Institute would be held at the Monterey Conference Center in Monterey on Wednesday through Friday, March 24 through 26. He asked that those Commissioners who plan to attend advise staff by February 23, 1999. D:\\nmWa\pc\feb0M.dm FEBRUARY 9, 1999 PAGE 7 SCHEDULE OF FUTURE EVENTS: As agendized. ADJOURNMENT: C/Ruzicka moved, VC/Tye seconded, to adjourn the meeting. There being no further business to come before the Planning Commission, Chair/McManus adjourned the meeting at 10:02 p.m. Respectfully Submitted, JAP$� James DeStefano Secretary to the P g Commission Attest: ,Ioe McManus Chairman DA m mAw*\5e60999.doe MINUTES OF THE CITY COUNCIL Dj?A REGULAR MEETING OF THE CITY OF DIAMOND BAR Art MARCH 16, 1999 CALL TO ORDER: Mayor Chang called the City Council meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Captain Richard Martinez INVOCATION: The Invocation was given by Reverend Mike Schuenemeyer, Diamond Bar Congregational Church. ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang. Jame Also present were: Terrence L. Belanger, City Manager, Pike JenkinsWorks Directo, City r Bob Roses DeStefano, Deputy City Manager; David Liu, Deputy Community Services Director; Director and Lynda Burgess, Ciry Clerks & Marketing Director; Linda Magnuson, Finance 2. APPROVAL OF AGENDA: CM/Belanger recommended that Agenda Item 8.4 be discussed on or about 7:00 p.m. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaimed April, 1999 as Fair Housing Month. 4. PUBLIC COMMENTS: Alan Wilson announced that the Friends of the Diamond Bar Library's Wine Tasting Soiree will be held on Sunday, April 25, 1999 from 3:00 to 6:00 p.m. at the Shilo Hilltop. All proceeds directly benefit the library. Martha Bruske spoke about the Minnequa landslide and expressed concern about the property agreements. She felt that the use of CDBG funds for repair of the slide is inappropriate. She wanted to be sure that any resident can use these types of funds for slide repair. She believed that homeowner associations have responsibility for repair and maintenance of hillsides. Jeff Koontz, Executive Director of the Chamber of Commerce, announced the following forthcoming events: Grand opening of MicroAge Computer Center's education facility from 10:00 a.m. to 4:00 p.m. on March 20; Sakee Chicken's grand opening on April 1 in the Boston Market's space on D.B. Blvd. The Chamber's installation on April 9 at 7:00 p.m.; The D.B. Hand Car Wash Grand Opening on April 17; the Chamber's Health and Fitness Fair during the City Birthday Parry on April 18; Postnet Grand Opening on April 24; the Chamber Mixer at the Water District Office on Thursday, May 20, and the Chamber's Golf Tournament on Friday June 4. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - Tuesday, March 23, 1999 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.2 COMMUNITY/CIVIC CENTER TASK FORCE - March 24, 1999 - 6:30 p.m., SCAQMD Room CC -2, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION - March 25, 1999 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. MARCH 16, 1999 PAGE 2 CITY COUNCIL 5.4 FOUR CORNERS TRANSPORTATION POLICY GROUP COMMITTEE MEETING - Marsh 29, 1999 - 9:00 a.m. - 11:30 a.m. - SCAQMD, 21865 E. Copley Dr. 5.5 CITY COUNCIL MEETING - April 6, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.6 CITY 10th BIRTHDAY PARTY - April 18, 1999 - 12:00 - 5:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 6. CONSENT CALENDAR: C/Herrera moved, C/Ansad seconded, to approve the Consent Calendar with the exception of Item No. 6.5. Motion carried by the following Roll Call vote with C/Herrera abstaining from voting on 6.1.1 and 6.1.2: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Study Session of March 2, 1999 -As submitted. 6.1.2 Regular Meeting of March 2, 1999 - As submitted. 6.2 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of January 28, 1999. 6.3 APPROVED VOUCHER REGISTER - dated March 16, 1999 in the amount of $325,062.61. 6.4 ADOPTED RESOLUTION NO. 98-45A: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 98-45 TO RE- INSTALL A SCHOOL CROSSWALK AT THE FRONT OF WALNUT ELEMENTARY SCHOOL ACROSS GLENWICK AVENUE BETWEEN THE NORTHERN MOST DRIVEWAY AND THE SOUTHERN SCHOOL PROPERTY LINE AND REPOST WITH "SCHOOL PASSENGER LOADING ZONE 7 A.M. - 4 P.M., SCHOOL DAYS". 6.6 AUTHORIZED THE CITY MANAGER TO APPROVE ADDITIONAL PURCHASE ORDERS FOR ON-CALL CIVIL ENGINEERING PLAN CHECKING AND INSPECTION SERVICES OF BRYAN A STIRRAT & ASSOCIATES FOR EXISTING PROJECTS - in an amount not -to -exceed $21,040.55 through FY 99-2000. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.5 EXTENSION OF VENDOR PRINTING SERVICES FOR COMMUNITY NEWSLETTER AND RECREATION GUIDE - Under purchasing guidelines, awards for services to a single vendor shall not exceed $10,000 without prior authorization from Council. Requests for quotations for printing the community Newsletter and Recreation Guide are usually sent to approximately six qualified vendors. This Fiscal Year there have been two vendors that have consistently submitted the lowest bids. Due to the nature of the task, the process involved in selecting the vendor with the lowest qualified bid, it is quite possible that a qualified vendor could become the winning bidder more than once during the year. Thus, a single vendor could exceed the $10,000 limit. MARCH 16, 1999 PAGE 3 CITY COUNCIL Following discussion, C/Ansari moved, C/Herrera seconded, to authorize additional work to be performed by Graphics United (the lowest qualified bidder) so that the company can proceed with printing the Spring issue of the Community Newsletter and Recreation Guide. The total amount awarded to this vendor for services rendered this FY shall not exceed $20,000. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, NOES: COUNCIL MEMBERS - Noneang ABSENT: COUNCIL MEMBERS - None MATTERS TAKEN OUT OF ORDER: 8.4 LANTERMAN DEVELOPMENTAL CENTER'S SERVICES EXPANSION PROJECT - Discussion of the process for planning and project review. (Continued from March 2, 1999) CM/Belanger presented a history of the planned expansion project. Responding to C/Huff, Captain Martinez outlined Lanterman's responses to recommendations presented by the Sherifrs Department dealing with perimeter security, compound security, building security and procedural security. He stated that Lanterman is extremely receptive and cooperative with respect to the recommendations. In addition, some recommendations were used by Lanterman as well as other facilities. There have been few, if any, problems with security, limited to disputes among clients within the compound. Don Gravdahl asked why the City did not address the traffic issues outlined in the EIR. He expressed disappointment that because the City did not provide the public with sufficient notice, citizens' opportunities for expression of concern were thwarted. He stated that although the documentation states that a copy of the EIR is available to the public through the Pomona Public Library, the Library has no knowledge of the document. Sue Sisk, 1087 Flintlock Rd., expressed concern that Council did not present Lanterman with the possibility of alternatively housing the additional clients at another facility. She did not believe that this is the only solution and requested a copy of the budget for the proposed Project. She asked for assistance from staff and Council to pursue other options. Bob Watts appealed to Council to seek other alternatives and expressed concern about public safety and declining property values as a result of this project. Joseph Farrell agreed with previous speakers. He stated he was confused about why the Council did not make this issue public so that people living within close proximity to the project could provide input. Art O'Daly, Falcons View Dr., understood the citizens' issues. He suggested that residents have compassion for the needs of the patients. Community businesses have availed themselves of labor provided by Lanterman residents and they do a great job. Some patients require additional care. He stated that he was embarrassed about the "not -in -my -backyard" approach and that he was very proud of the facility, which provides quality care to its patients. Lanterman has been in its present location since 1927. Sue Sisk stated that the community is not concerned about current patients but about the MARCH 16, 1999 PAGE 4 CITY COUNCIL criminal activity and the people who have committed crimes and could not be tried for those crimes because of their mental capacity. Verna McHale, 23921 Palomino Dr., expressed concern about public safety issues. She requested that this matter be continued to another date in order to provide adequate public notice. Jennifer Hoey, 1104 Clouds Rest Dr., said she moved to D.B. because she perceived it to be a safe community for her children. She believed Council failed to properly notify the public about this matter. Dr. Lawrence Rhodes suggested that Council hold a special meeting for people living in the immediate area of the facility. He stated that forensic patients will not be permitted outside the facility unescorted. It is the responsibility of Council to notify citizens about what is occurring in their community. Lydia Figueroa, 1047 N. Overlook Ridge Rd., said that at last night's meeting, a Lanterman official stated that the proposal had been posted at the Pomona Library as well as published it in the San Gabriel Valley Tribune. However, they completely ignored publishing the information in local publications. She believed that Lanterman had no choice in this project. She has lived in D.B. for 24 years and she will not settle for Council just receiving a slap on the hand and not doing something about this matter. She believed that there are citizens who will follow through to see changes made and perhaps stop the project. Jim DeFreese, 1100 Twin Canyon Ln., asked what action the Council intends to take from this point forward—whether Council will support looking at alternatives, and whether Council will support the best interest of its citizens and see to it that this project is moved elsewhere. CM/Belanger stated that most of the comments relate to the exploration of alternatives to the Lanterman project. Staff will seek alternatives, if that is Council's direction. C/Huff moved, C/Ansari seconded, to immediately form a Task Force with each Council Member appointing 5 members. The State has indicated that this project will happen. Therefore, the Council needs to look into what has to be done to render the facility safe for the community. Motion carried by the following Roll Call vote. AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None C/Herrera suggested that interested parties contact a staff member during tonight's meeting. C/Huff suggested the meeting be recessed in order for members of the audience to sign up to serve on the Task Force. C/O'Connor suggested that members of the public watching tonight's meeting contact City Hall if they wish to join the Task Force. RECESS: M/Chang recessed the meeting at 8:05 p.m. RECONVENE: M/Chang reconvened the meeting at 8:25 p.m. C/Herrera stated that she contacted Assemblyman Pacheco's office regarding a town hall meeting MARCH 16, 1999 PAGE 5 CITY COUNCIL date to discuss the Lanterman Project. A meeting date will be announced as soon as it is available via community bulletin boards, etc. In response to MPT/O'Connor's request, CM/Belanger explained the rules by which the Task Force conducts its meetings. The purpose of the Task Force is to advise Council. All Task Force meetings are open to the public and residents are encouraged to attend and participate in the process. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DENYING AN EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 51253, CONDITIONAL USE PERMIT 92-12 AND OAK TREE PERMIT NO. 92-9 FOR A PROPERTY LOCATED EAST OF MORNING SUN AVENUE AND NORTH OF PATHFINDER ROAD - Amrut Patel of SASAK Corporation is requesting approval of a one-year extension of time for Tentative Tract Map 51253, Conditional use Permit No. 92-12 and Oak Tree Permit No. 92-9 in order to subdivide approximately 6.7 acres into 21 single family lots. The project is located on the east side of Morning Sun Ave. and generally north of Pathfinder Rd. On January 12, 1999, the Planning Commission recommended approval of the requested extension of time. On February 16, 1999, Council concluded its public hearing and directed preparation of a resolution of denial. (Continued from March 2, 1999.) Martha Bruske stated that, in the interest of history and truth, Council received testimony at the meeting of May 17, 1995 that the land was sliding and they approved the project that evening. CM/Belanger stated that on May 17, 1995 only one of the current Council Members was a Council Member on that date and she voted not to approve the project. Jan Dabney stated that, in accordance with Mr. Patel's instruction, he has modified the project by reducing the impact to the blueline stream. In addition, the total number of trees scheduled for removal has been reduced by 70%; the land grading was reduced 35%. The project includes landform grading techniques and is a very buildable/doable project. The areas of concern to the Walnut School District with respect to geotechnical considerations have been set aside and are not a part of the map today. The portion of the property that was to be transferred to the school district per the agreement has been increased. The project has been reduced to 16 lots that would remain with Mr. Patel. The 17th lot would be transferred to the School District. Lot 17 was originally about 9,000 sq. ft. and has been increased to about 46,000 sq. ft. as an outgrowth of the landform grading. Off-site grading was reduced from approximately 3 acres to slightly less than one acre. CA/Jenkins explained that the matter before Council is the question of whether to extend the life of a map, which is before Council, and not the map that has been presented this evening. The Council can take an action on the map that is before the Council to approve or deny the extension, approve with conditions, or continue the matter to allow staff an opportunity to review the new map and make a recommendation as to whether or not the new map presents sufficiently changed circumstances that might warrant a change in staffs current recommendation, which is to deny the extension. A denial would allow the applicant an opportunity to reapply with a new map and begin the process once again. MARCH 16, 1999 PAGE 6 CITY COUNCIL Following discussion, C/Huff moved, MPT/O'Connor seconded, to continue the matter to April 6, 1999 to allow staff time to review the proposed changes. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Herrera ABSENT: COUNCIL MEMBERS - None 8.2 MATTER OF APPOINTMENT OF TWO DELEGATES AND ONE ALTERNATE TO THE TRES HERMANOS CONSERVATION AUTHORITY BOARD OF DIRECTORS - (Continued from March 2, 1999). The City Councils of D.B. and Chino Hills have entered into a Joint Exercise of Powers Agreement forming the Tres Hermanos Conservation Authority. The THCAMPA provides for each city to have two members and one alternate each on the Board of Directors. C/Ansari moved, MPT/O'Connor seconded, to appoint C/Herrera and C/Huff as delegates and M/Chang as alternate to the Tres Hermanos Conservation Authority Board of Directors. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.3 PRESENTATION BY SHERIFF DEPARTMENT'S STAFF REGARDING RESULTS OF INCREASED PATROL IN THE VICINITY OF DIAMOND BAR SCHOOLS. Verbal report presented by Deputy Tim Perkins. 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99-16: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NO. 12 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY - To fund the Redevelopment Agency's agreement with Diamond Bar Partners, L.L.C. for construction of two office buildings on Lots 22 and 23, Tract 39679, Gateway Corporate Center in the amount of $1,400,000. MPT/O'Connor commended staff for their involvement and cooperation with the parties involved in the proposed project. She stated that the businesses have expressed their appreciation and satisfaction for staffs involvement and how quickly staff proceeded to put D.B. at the top of Allstate's short list. MPT/O'Connor moved, C/Ansari seconded, to adopt Resolution No. 99-16 approving Advance and Reimbursement Agreement No. 12 with the Redevelopment Agency in the amount of $1,400,000. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None MARCH 16, 1999 PAGE 7 CITY COUNCIL ABSENT: COUNCIL MEMBERS - None 9.2 INCREASE IN DIAMOND RIDE FARES FOR ONTARIO AIRPORT AND FULLERTON AMTRAK STATION - At the March 2, 1999 Meeting, Council entered into a contract with Diversified Paratransit, Inc., for Dial -A -Cab services (Diamond Ride). Service boundaries are Arrow Highway to the north; Imperial Highway/Carbon Canyon Road to the south; Central Avenue to the east; Hacienda Boulevard/Amar Road/Sunset to the west, and a list of additional designated facilities. The majority of the additional designated facilities are medical facilities. In addition, Ontario Airport and Fullerton Amtrak Station are eligible destinations for $1.50. Due to the location and expense of these two destinations, Council discussed the locations. The average net cost to the City for the taxi services to these locations is approximately $31.00. CM/Belanger synopsized a letter from Al Rumpilla addressed to Council expressing his recommendation that the fares to Ontario Airport and Fullerton Amtrak Station not be increased and that all fees for all rides on Dial -a -Cab be eliminated. Following discussion, C/Ansari moved, C/Huff seconded, to raise the fare to Ontario Airport and Fullerton Amtrak Station from $1.50 per trip to $5.00 per trip. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff NOES: COUNCIL MEMBERS - MPT/O'Connor, M/Chang ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the City Council Meeting to the Redevelopment Agency at 9:43 p.m. RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council meeting at 9:52 p. M. 10. COUNCIL SUB -COMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: C/Ansad reported that during the last two weeks she and three other Council Members attended the National League of Cities in Washington, D.C. in an attempt to secure more transportation monies. She complimented staff on the new Spring Community Newsletter and Recreation Guide which contains many articles of interest to the residents. She encouraged citizens to participate in community events and fundraisers. C/Herrera stated that a year ago she became a member of the Board of Trustees of the Brea Community Hospital, a full service hospital available to D. B. residents_ She pointed out that the hospital was awarded Accreditation with Commendation. She spoke about the numerous services offered by the facility. C/Huff stated that he, C/Herrera and CWBelanger, along with COG consultants, lobbied the Department of Transportation for funds for the Alameda Corridor Use Program through Barbara Boxer's office. Congressman Miller asked that D.B. forward its list of positions on Federal issues so that he has an understanding of the City's concems. He also asked staff to procure pictures of the area to be forward to him. C/Huff pointed out that Council Members attempt to respond to community input and represent the best interests of the citizenry. He stated that it is apparent from citizen's input that the Council had a lapse in this commitment regarding the Lanterman project. He pointed out that, of all the cities involved in this matter, D.B. has been the most pro -actively involved, which is not to say that the Council should not have kept the public involved. The most important thing to be leamed MARCH 16, 1999 PAGE 8 CITY COUNCIL from this experience is to move forward and do the best to represent the best interests of the City and its residents. The Task Force is a good first step toward remediating the situation. MPT/O'Connor reported that she attended the March 3 WCCA as D.B.'s delegate. On March 4, the City's 10th Birthday committee met. She encouraged community participation. Also on March 4, she attended the League of Cities Dinner. On March 5, she attended a Legislative Power Lunch sponsored by the West Covina Chamber of Commerce. On March 11, she attended the Chamber's Legislative Breakfast. Also on March 11 she and C/Ansari attended an Economic Development Forum meeting regarding public lands available for future development and she attended the Chamber's new member recruitment. She encouraged everyone to support D.B. businesses. On March 12, she participated in the City's Finance Committee meeting to review the warrant register. Over the weekend, she attended a Chamber retreat during which mutual concerns between the City and Chamber were discussed. Last night she and C/Herrera attended the Deane Homes Lanterman discussion, which was a very heated debate. She looked forward to participating with the Task Force. This morning, she and C/Ansari attended the Chamber's Board of Directors meeting during which the Chamber's activities were discussed. She asked staff to comment on the final date for the petition drive for the initiative process that began last September. CM/Belanger stated that March 15, 1999 was the final date for the submission of the initiative petition. The City Clerk reported that the petition had not been submitted as of March 15. Therefore, that petition is no longer viable. The initiative would have required a vote on any plan presented to the City that would have changed the density or the intensity of the use of property, which would have applied to vacant land as well as currently occupied land and would require every new development proposal to go to an election. She wished her fellow Irishmen a happy St. Patrick's Day. M/Chang reiterated that Council Members are busywortdng on behalf of the residents of D.B. He apologized for not informing the residents earlier about the Lanterman project. However, he pointed out that Council Members were busy working on this matter for the community. He pointed out that D.B. is fiscally responsible when compared to other cities of comparable size. 11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 10:16 p.m. LYNDA BURGESS, City Clerk ATTEST: Mayor MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION FEBRUARY 23, 1999 CALL TO ORDER: Chairman McManus called the meeting to order at 7:08 p.m. in the South Coast Air Quality Management Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Ruzicka. ROLL CALL: Present: Chairman Joe McManus, Vice Chairman Steve Tye and Commissioners George Kuo, Steve Nelson and Joe Ruzicka. Also Present: James DeStefano, Deputy City Manager; Ann Lungu, Associate Planner; Linda Smith, Development Services Assistant; Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As presented. CONSENT CALENDAR.- Minutes ALENDAR Minutes of February 9, 1999. C/Ruzicka moved, C/Nelson seconded, to approve the minutes of February 9, 1999 as present. Motion carried 5-0. OLD BUSINESS: 1. Consideration of a Resolution for Approval regarding: CONDITIONAL USE PERMIT NO. 98.4 AND DEVELOPMENT REVIEW NO. 98.3 (pursuant to Code Sections Chapters 22.56 -Part 1, 22.3 8.340 and 22.72.020), a request to construct a two-story building of approximately 12,596 square feet on a vacant lot. The requested use is a church facility. On February 9, 1999, the Planning Commission concluded its public hearing and directed staff to prepare a Resolution of Approval. PROPERTY ADDRESS: 1200 Brea Canyon Road (Lot 2 of Tract No. 35336) Diamond Bar, CA 91765 PROPERTY OWNER: Kingson Investment Ltd. 939 S. Atlantic Boulevard #212 Monterey Park, CA 91754 FEBRUARY 23, 1999 PAGE 2 APPLICANT: The Church In Diamond Bar 1820 Derringer Lane Diamond Bar, CA 91765 DCM/DeStefano presented staffs report. Staff recommends that the Planning Commission receive testimony from the applicant with respect to his acceptance of the Resolution and its conclusions, review and adopt the draft Resolution. VC/Tye asked if the content of Diamond Bar Friends Church letter render Condition (n) on Page 9 of the Resolution moot and whether it should be deleted. DCM/DeStefano responded that it is the Planning Commission's decision as to whether a follow-up meeting described in Condition (n). is necessary. The letter from Diamond Bar Friends Church outlines the reasons they believe the access is inappropriate. Deletion of Condition (n). will not delay the approval. C/Ruzicka said he would prefer not to delete Condition (n). James Lee, 23221 Forrest Canyon Drive, thanked the Commission for its February 9 decision to draft a Resolution of Approval. He stated that the applicant generally supports the conditions of approval. Regarding Condition (g), reduction of pad elevation by three (3) feet, he proposed that the 3 foot reduction be taken from the building height instead of from the pad elevation which would save a significant amount of cost CM excess of $100,000) for earth removal and retaining wall modification, etc. With respect to Condition (p), he asked why the cash deposit has been increased from $135,000 to S180,000. In addition, he wishes to know if the cash deposit can be made with the City in the form of a bond as opposed to a cash deposit. Regarding the applicant's share of $5,000 for the traffic light installation on Glenbrook Drive, he proposed that this requirement be imposed only upon a successful negotiation with the Diamond Bar Friends Church for use of their driveway. Since the February 9, 1999 meeting, the applicant has not had an opportunity to meet with their neighbors and are awaiting additional information regarding the proper procedure. He asked for clarification of Condition (q) regarding making a left turn in and left turn out only which he believes may be a typographical error. Since this application is not involved with the operation of South Pointe Middle School, he asked if Condition (x) can be deleted. DCM/DeStefano stated that the applicant's request regarding Condition (g) on page 8 can be accommodated to lower the height of the building from 35 feet to 32 feet. With respect to Condition (p), the increase in the amount for public improvements is a result of a refinement that is based on estimates from the CiWs Public Works Division. The City will usually work with an applicant to consider other forms of security, approved by the City Attorney, designed to achieve the same purpose as a cash deposit. With respect to the applicant's 55,000 fair share amount for installation of the Glenbrook Drive traffic signal, the City's Public Works Official and City Engineer believe that a $5,000 contribution by this applicant is a minimal amount for a $125,000 installation. This applicant receives a "zone of safety" benefit from FEBRUARY 23, 1999 PAGE 3 the signal. Condition (q) contains a typographical error. The Condition should read as follows: "The applicant shall construct the driveway and driveway approach with a clear delineation of a right -turn out only". The applicant is correct that Condition (x) is no longer necessary because the applicant has confirmed that they will not operate classroom facilities. Phillip Chung, 2636 Barefoot Lane, Rowland Heights, owner of the property at 1200 Brea Canyon Road, thanked the Commission for its approval. He said he is concerned about Condition (o) on Page 9 of the Resolution regarding the underground tank. He said he believes that the tank contains diesel which is used to heat the orange grove which is located at the site. He asked for an explanation and of Conditions (o) (2) through (o) (7). DCM/DeStefano responded to Chair&IdAanus that the issue of the tank needs to be resolved and it would be more appropriate for the applicant to work with City's staff and technical consultant to resolve these issues. Responding to C/Nelson's inquiry, DCM/DeStefano stated that Condition (p) could be reworded to state that "the applicant shall be required to submit a cash deposit or other security, approved by the City Attorney, in the amount of $180,000.00 prior to the issuance Of any City permits for the required off-site improvements. DCM/DeStefano responded to VC/Tye that he assumes that the increase in the applicant's deposit is partially accountable to the fact that construction costs have increased due to the construction industry upswing. Currently, all bids are coming in higher than what was originally estimated. In response to C/Ruzicka, DCM/DeStefano indicated that the Resolution should reflect an actual amount. However, if the applicant is willing to accept the Condition, that would suffice. Applicants are generally interested in capping their responsibilities. C/Kuo stated his concerns regarding the applicant's understanding of the impositions of Conditions (h), (i) and 0). DCM/DeStefano responded that original Condition (h) was specific to the applicant's request for specific church hours on limited days of the week. Staff drafted a revised Condition to reflect what is believed to be reasonable hours for the beginning and ending of various activities. The Condition requires that the applicant seek permission from the Commission for special events which may exceed the }ours imposed by the condition, or the Condition may be revised to add a statement which permits the applicant to address an expansion or modification to the hours of modification for special events. C/Ruzicka pointed out that the applicant made no reference to this condition during his enumeration of objections. Jaynes Lee said that overall, there is no problem with this condition. He asked if staff meetings would be prohibited under this condition. FEBRUARY 23, 1999 PAGE 4 Chair/McManus said he believes the condition refers to gatherings. C/Nelson encouraged Mr. Lee to think beyond the condition to consider whether in the future the church may wish to entertain Sunrise or Midnight services. James Lee said that there are currently no plans beyond the hours stated in the condition. However, there may be instances where meetings will continue beyond 10:00 p.m. He asked the Commission to consider flexibility within the condition. DCM/DeStefano suggested that the Commission consider permitting an expansion of the hours of operation for special events subject to the issuance of a Temporary Use Permit. C/Runcka moved, VC/Tye seconded, to approve Conditional Use Permit No. 984 and Development Review No. 98-3, amended as follows: Anxard Condition (g) on page 8 to read that the budding height shall not exceed 1Z feet; Condition (h) on page 9 - add a provision to permit temporary uses subject to the provision of the City's Development Code, Condition (p) on page 10 is modified to incorporate "a cash deposit or other security as approvedby the City Attorney" etc., and change the cash deposit to read: "cash deposit or other security as approved by the City Attorney, not to exceed S 180.000.00."; Condition (q) on page 10 and 11 is modified to indicate in the last sentence "...clear delineation of right -turn out only".; eliminate Condition (x) and re -alphabetize the remaining conditions. In addition, Condition (n) is retained. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: NEW BUSINESS: COMMISSIONERS: Kuo, Nelson, Ruzicka, VC/Tye, Chair/McManus None None Reorganization of the Planning Commission (March 9,1999) - Verbal Report. DCM/DeStefano stated that the annual reorganization of the Planning Commission is scheduled for March 9, 1999. 2. Planning Commission 1999 Goals and Objectives - Verbal Report. DCM/DeStefano stated that staff will present an update of the 1998/1999 Fiscal Year Goals and Objectives as well as, suggested Goals and Objectives for Fiscal Year 1999/2000. PUBLIC HEARING: None FEBRUARY 23, 1999 PAGE 5 PLANNING CO1 EVMSION COMMENTS: None INFORMATIONAL ITEMS: 1. Public Hearing dates for future projects. DCM/DeStefano presented information regarding the following future projects. Honda Car Wash project Tice project (Tract 46485) Chevron/McDonald's project 2. Planners Institute - March 24 through 26, 1999, Monterey, California. DCM/DeStefano asked Commissioner's to indicate their intention to attend the Institute prior to March 1, 1999, in order to arrange for travel accommodations. SCHEDULE OF FUTURE EVENTS: As agendized. ADJOURNMENT: C4Rb z cka moved, C/Kuo seconded, to adjourn the meeting. There being no further business to come before the Planning Commission, Chair/McNWus adjourned the meeting at 8:30 p.m. Respectfully Submitted, 17 James DeStefano Secretary to the Planning Commission Attest: CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION SHERIFF'S DEPARTMENT PRESENTATION WORKSHOP JANUARY 14, 1999 CALL TO ORDER: Chair Leonard -Colby called the meeting to order at 6:10 p.m. at the South Coast Air Quality Management District Hearing Board, 21865 East Copley Drive, Diamond Bar, California. ROLL CALL: Commissioner Virginkar, Chair/Leonard-Colby Excused: Commissioner Istik Commissioner Lin and Vice Chair Morris arrived at 6:25 p.m. Also Present: David Liu, Deputy Director of Public Works; Tseday Aberra, Administrative Assistant, Rose Manela, Assistant Engineer, Lt. Stothers, Deputy Perkins, and Sgt. Flannery. Lt. Stothers presented information to the Commission that had previously been presented to the City Council during the November 7, 1998 Off -Site Parking Town Hall Meeting. Deputy Perkins explained that the City has experienced a 16 percent increase in hazardous citations which directly relates to a 16 percent decrease in injury accidents. In addition, DUI accidents with injury have decreased 25 percent. He stated that the Sheriffs Department conducted safety check points on December 18 and December 31, 1998. During the first check point, 604 contacts were made and 54 individuals were cited, one drunk driver was arrested and one person was arrested for possession of a dangerous weapon. During the school traffic enforcement program, 117 individuals were cited and over 500 motorists were contacted to warn and advise them about violations in and around the City's schools. He explained that the four streets where the most accidents occur are Brea Canyon Road (3 accidents and 52 citations), Diamond Bar Boulevard (19 accidents and 304 citations), Golden Springs Road (5 accidents and 59 citations) and Grand Avenue (7 accidents and 164 citations). These 579 citations account for 82 percent of all hazardous citations issued within the City limits. Deputy Perkins explained the Sheriffs Department's Volunteer Program. The volunteers are directed to assist Sheriffs personnel with various types of patrol such as vacation checks and other non -police related activities. Civilian Community Service Officers (CSO) also assist Sheriffs personnel in non -workable report writing and in writing parking citations. CSO's have augmented Sheriffs personnel in and around schools for the special event programs. Diamond Bar has three crime cars and two traffic units on a nightly basis. The City contracts for six crime cars and seven traffic cars over three shifts. Deputy Perkins said he is responsible for receiving all complaints from the City, from citizens in the community as well as, the department. JANUARY 14, 1999 PAGE 2 His responsibility includes coordinating all issues in order to respond to all problems and requests. In addition, he is assigned to patrol and to private training. Lt. Stothers responded to Chair/Leonard that to the extent the department shifts its deployment based upon need, the heaviest deployment for both traffic and crime units is during the p.m. watch (2:00 p.m. to 10:00-11:00). Sgt. Flannery indicated to C/Virginkar that the day shift consists of two crime cars and two or three traffic cars. The p.m. shift is the most active with three criminal cars and three traffic cars. During the graveyard shift (10:00-11:00 p.m. to 6:00 a. m.) one criminal car and two traffic cars are deployed. Deputies hours are adjusted for three motorcycles as needed based upon citizen input. C/Virginkar asked if the department's data base serves as an indication of deployment needs within the community. Lt. Stothers responded that the department has flexibility for deployment within the confines of the contract between the City and the Sheriffs Department. There is a specific number of units for which Diamond Bar contracts. He explained that there are a number of variables that go into deciding what hours to work and what areas to patrol. For example, although early morning hours are generally quiet, preventative patrol is practiced in order to deter crime. Therefore, there is no comparison between calls for service and the amount of traffic versus the number of hours worked on graveyard. However, if a majority of resources were shifted to other areas, the early morning hours are essentially uncovered and the department is fearful that things can happen if personnel is not present to deter. Lt. Stothers indicated to Chair/Leonard that a crime car can also give traffic citations. C/Lin thanked the Sheriff s Department's representatives for helping to make Diamond Bar a safe City. He asked how Diamond Bar compares with other cities. Lt. Stothers responded that in terms of crime, Diamond Bar has experienced a greater decrease in Part I crimes than other areas within the Walnut Station's jurisdiction. With respect to other cities- in itiesin the area such as Pomona, San Dimas and West Covina, Diamond Bar's crime rate is substantially lower. Although Walnut has not experienced Diamond Bar's percentage decrease, their Part I crime rate is slightly lower than Diamond Bar which may be attributed to the fact that Walnut is not as close to the freeway as is Diamond Bar. In terms of traffic, Diamond Bar appears to be the hub of the San Gabriel Valley. However, while there has been a substantial JANUARY 14, 1999 PAGE 3 increase in the number of vehicles that traverse the City's streets, Diamond Bar's injury accident rate continues to decrease which is due in part to the aggressive posture toward traffic enforcement. Lt. Stothers responded to Chair/Leonard that Diamond Bar has a greater number of automobile burglaries and thefts than does Walnut. One of the reasons is that Walnut has an overnight parking ban which means there are fewer vehicles on the street. Deputy Perkins indicated to Chair/Leonard that there has been an attempt to curb the traffic problems in and around the schools. One of the problems is the lack of staff to provide a blanket of service to the Diamond Bar schools. Construction is underway at some of the schools that is expected to enhance traffic flow. He pointed out that the Evergreen Elementary School pilot program went into effect, the Sheriffs Department has received a great deal of praise from the community. Another program that is underway for Walnut Elementary School has significantly enhanced the traffic flow. DDPW/Liu responded to Chair/Leonard that the City has written letters to the two school districts as well as, all of the Diamond Bar schools advising them that special enforcement will be conducted at the 12 schools. The City Council has budgeted overtime for additional school enforcement for this year. All of the schools provide excellent traffic enforcement educational materials to the parents. The education process is ongoing. Responding to VC/Morris, Deputy Perkins stated he believes that Golden Springs Elementary School offers ample opportunity for student pickup and dropoff and that the area requires constant effort to maintain the existing laws. A common response that officers hear upon attempting to issue citations is that "we have been doing this for years. I have a child in this school and this school and that school, and we've been doing the same thing for years". Diamond Point Elementary School is difficult because it does not provide ample parking near the school for dropoff and pickup. The loading and unloading area is very short which forces people to double park and to challenge their children to cross the street and dodge vehicles. He believes that parents will have to leave their vehicles and walk with their children. This type of remedy works well at Evergreen Elementary School. The Commissioners discussed deployment of the speed trailer which is currently in need of repair C/Virginkar reiterated citizens concerns regarding the traffic problems at the City's schools and in general, the matter of speeding vehicles on City streets such as Santaquin Drive and the perception of lack of enforcement. He said he is encouraged to learn how the Sheriffs Department has been working with the schools to increase traffic enforcement. JANUARY 14, 1999 PAGE 4 He suggested that the deputies report their concerns regarding Diamond Point Elementary School to City officials who can in turn discuss the matter with the school district. DDPW/Liu responded to Chair/Leonard that staff maintains regular communication with the Sheriff s Department regarding any concerns related to parking or traffic enforcement. In addition, the Walnut Station receives calls from citizens and those concerns are passed on to staff. Lt. Stothers reiterated Deputy Perkins statement that there are a limited number of people to enforce traffic laws which means that the Sheriffs Department cannot be everywhere at the same time. Any creditable safety program's first priority is the reduction of injury traffic accidents. The Department also responds to citizen concerns and complaints. The Department attempts to balance the concerns of the citizens with what it believes the priorities should be which is to make certain that people are not hurt and killed in traffic accidents. He reminded the Commission that although traffic in the City has increased by a rate of 8 percent per year, injury accidents decreased by 16 percent in 1998. Chair/Leonard thanked the Sheriffs Department's representatives for their participation. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission Chair/Leonard-Colby adjourned the meeting at 7:05 p.m. to the regular meeting. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: /s/ Joyce Leonard -Colby Joyce Leonard -Colby Chair CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION JANUARY 14, 1999 CALL TO ORDER: Chair Leonard -Colby called the meeting to order at 7:05 p.m. at the South Coast Air Quality Management District Hearing Board, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Lin. ROLL CALL: Commissioners: Chair Leonard -Colby, Vice Chair Morris, and Commissioners Lin and Virginkar. Commissioner Istik was excused. Also Present were: David Liu, Deputy Director of Public Works; Rose Manela, Assistant Engineer; Sonya Joe, Development Services Assistant, and Lt. Stothers, Sgt. Flennery, and Dpty. Perkins. I. APPROVAL OF MINUTES: A. Minutes of the October 20, 1998 Joint Study Session. VC/Morris moved, C/Virginkar seconded, to approve the Joint Study Session meeting minutes of October 20, 1998 as presented. Without objection, the motion was so ordered. B. Minutes of the November 12, 1998 Regular Meeting. VC/Morris moved, C/Virginkar seconded, to approve the November 12, 1998 Regular Meeting Minutes as presented. Without objection, the motion was so ordered. II. COMMISSION COMMENTS: C/Lin asked why the section of Diamond Bar Boulevard between Crooked Creek Drive and Cold Spring Lane has no street light. JANUARY 14, 1999 "11 IV. 0 PAGE 2 DDPW/Liu responded that street lights are typically installed by developers during the construction of their projects as a part of the off-site improvements. The City does not own the street lights, and it will be necessary to get the property owners to request the Los Angeles County Lighting Assessment District to install the lights. DDPW/Liu further responded to C/Lin that several construction issues have been resolved for the traffic signal installation at the intersections of Diamond Bar Boulevard and Quail Summit Drive and Diamond Bar Boulevard and Montefino Avenue. The installation will proceed with completion anticipated in February. PUBLIC COMMENTS: None CONSENT CALENDAR: A. Request for a "Keep Clear" pavement marking and "Do Not Block Intersection" sign on Brea Canyon Road at Gerndal Street. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission deny the request for a "Keep Clear" pavement marking and "Do Not Block Intersection" sign on Brea Canyon Road at Gerndal Street. It is also recommended that this intersection be -observed after the signal at the intersection of Brea Canyon Road and Glenbrook Drive is installed and bring this matter to the Traffic and Transportation Commission should it become congested. VC/Morris moved, C/Virginkar seconded, to deny the request for a "Keep Clear" pavement marking and "Do Not Block Intersection" sign on Brea Canyon Road at Gerndal Street. Motion carried by the following vote: AYES: COMMISSIONERS: Lin, Virginkar, VC/Morris, Chair/Leonard-Colby NOES: COMMISSIONERS: None ABSENT: CONMSSIONER& Istik OLD BUSINESS: A. Request by Evangelical Free Church of Diamond Bar to park along southbound Diamond Bar Boulevard between Cherrydale Drive and Brea Canyon Road on Wednesdays. JANUARY 14, 1999 PAGE 3 Staff recommends that the Traffic and Transportation Commission review the presented documents and recommend approval to the City Council for temporary parking on Wednesdays between 8:30 a.m. to 12:30 p.m. and 6:45 p.m. to 9:45 p.m. on southbound Diamond Bar Boulevard between 100 feet south of Crooked Creek Drive and the northerly drive approach of the Evangelical Free Church for the duration of their construction period up to March 2000 and that the Evangelical Free Church be responsible for all costs borne by the installation and removal of such signs. Steve Tye spoke in favor of staff s recommendation. He extended an invitation to the Commissioners to visit the Church to see for themselves the changes that are taking place. Mr. Tye responded to Chair/Leonard that Church lot parking preference is extended to mothers with young children and elderly women who participate. DDPW/Liu stated that the Church's original request was to allow them to park on southbound Diamond Bar Boulevard between Cherrydale Drive and Brea Canyon Road. Staffs recommendation is to allow parking on southbound Diamond Bar Boulevard between Crooked Creek Drive and the first northerly driveway which is consistent with the Sunday morning parking privileges currently in effect. Staff feels that this is a safe portion of Diamond Bar Boulevard and drivers will not be impacted by the curvature and sight visibility concerns that are present at the intersection of Diamond Bar Boulevard and Brea Canyon Road. C/Lin asked about the outcome of the three month trial period for parking on the street which was previously recommended by staff. DDPW/Liu recalled that the period was suggested by the Church. The Church originally requested to park on the street on Wednesday mornings only. Mr. Tye responded to VC/Morris that approximately 220 parishioners attend Sunday morning services. Currently, the church parking overflows to the Peppertree Plaza and Medical Center as well as, the Metro Center. At the conclusion of construction, 75 parking spaces will be available on-site. Responding to Chair/Leonard, DDPW/Liu stated the anticipated signage cost is $500 for five signs. Mr. Tye indicated to VC/Morris that Church members direct the traffic to park in the Church parking lot and the overflow parking areas before allowing street parking. In addition, signage directs drivers to the overflow parking areas and announcements regarding parking are regularly made during services. JANUARY 14, 1999 PAGE 4 CNirginkar moved, C/Lin seconded, to accept staffs recommendation to recommend approval to the City Council for temporary parking on Wednesdays between 8:30 a.m. to 12:30 p.m. and 6:45 p.m. to 9:45 p.m. on southbound Diamond Bar Boulevard between 100 feet south of Crooked Creek Drive and the northerly drive approach of the Evangelical Free Church for the duration of their construction period up to March, 2000 and that the Evanglical Free Church be responsible for all costs borne by the installation and removal of such signs. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS VL NEW BUSINESS: Lin, Virginkark, VC/Morris, Chair/Leonard-Colby None Istik A. Kiowa Crest Drive and Santaquin Drive Traffic Concerns. AE/Manela presented staff s report. Staff recommends that the Traffic and Transportation Commission receive resident comments and concerns and review/discuss the issues raised and possible mitigation measures. Marie Buckland, 21762 Santaquin Drive, said that the speed limit has never been observed on her street and since Grand Avenue opened it has placed even more stress on the street. Motorists routinely fail to stop at the stop sign and pass the school buses when they are stopped. She believes there are too many vehicles passing through her neighborhood from other cities. She asked for the Commission's help in resolving this situation. Claudia Yeager, 21726 Santaquin Drive, said she signed the petition and provided a letter to the Commission. Motorists routinely practice "California stops" at Morning Canyon Road and travel well in excess of 25 mph in both directions on her street. She backs her car into the driveway in order to be able to leave her home in a safe manner when she leaves or returns during rush hour. She realizes that the Sheriffs Department cannot always be present and she is looking to the City for assistance with this problem. James Farmer, 21774 Santaquin Drive, stated that a truck turned over in his driveway at 3:00 a.m. and destroyed the brick and wrought iron fence between his home and his neighbors home. Two weeks later he was awakened at 5:00 a.m. when a car jumped the curb and spun out in the street which caused a wheel to break off. He suggested that instead of having deputies present that the City install speed humps to prevent people from speeding down his winding street. He said he is concerned that someone will be killed on his street. JANUARY 14, 1999 PAGE 5 Willis Sanky, 21745 Santaquin Drive, said he has witnessed several accidents on his street. He recalled that about five years ago a California Highway Patrolman sat on the corner of Morning Canyon Road and Santaquin Drive and issued 10 tickets in less than one and one-half hours. He stated that when he attempts to make a left turn into his driveway motorists will pass him on the left side even when he has his left blinker on and is hand signalling a left turn. He is also concerned that someone will be killed on the street. There is a blind spot for people coming over the hill and people speed in that area. Don Buckland said it is very dangerous for people to back out of their driveways near the top of the hill. He finds no fault with the Sheriffs Department because he realizes that they cannot be at the location 24 hours a day. He asked the Commission to provide some relief for their area. VC/Morris spoke about his concern that cut -through traffic is placing a burden on the City's streets which prevents residents from using alternative routes to get to their homes. He suggested that staff be directed to work closely with the Sheriffs Department to find a solution. Speed humps and steep slopes are incompatible because speed humps can act as a launch ramp when the slope is too steep. He said he believes that residential areas should be reserved for the enjoyment of the residents. C/Lin stated he concurs with VC/Morris. Residents should have the right to live peacefully in their neighborhoods. However, the traffic problems have prevented them from doing so. C/Virginkar said he also concurs with VC/Morris. There is a good deal of speeding in his neighborhood and he sympathizes with the residents living on Santaquin Drive. In looking at the map it appears the City has done everything possible short of installing traffic lights on the street. He suggested that a traffic study might be conducted on the street to determine possible solutions. With respect to speed humps, the Commission has debated this matter at length and determined that speed humps would serve as a detriment to safety services. Chair/Leonard-Colby stated that she does not want to lose the residential feel of the City's streets and she believes that the residential feel is lost as long as Diamond Bar Boulevard continues to serve as a freeway. She said she believes that without a bypass road Diamond Bar will continue to have traffic problems. It is very difficult to get from the south end of town to the north end of town during rush hour. Short of oversigning and installing traffic lights other measures may need to be pursued. She said she was quite comfortable with the traffic studies that were conducted within the Heritage Tract and Quail Summit area. She indicated she believes Santaquin Drive should be studied in a similar manner. She asked if the speed hump policy can be revisited and if there are funds available to conduct a traffic study in this area. JANUARY 14, 1999 PAGE 6 DDPW/Liu responded that the speed hump policy has been discussed many times. As pointed out by VC/Morris, the ultimate concern is the safety of the motorists and the potential liability on the part of the City. When speed humps are improperly installed and when limitations are exceeded more dangerous conditions are created for the motorists. If speed humps are used as traffic control devices the street grade should not exceed 7 to 8 percent. The street must be properly signed and the traffic control device must be clearly visible to the motorists. Fire and ambulance service providers are concerned about the placement of speed humps in residential areas. Staff recommends that a speed survey be conducted to determine the extent of the speeding problem before launching a full scale traffic study. Lt. Stothers responded to Chair/Leonard-Colby that the Sheriffs Department received Mrs. Buckland's complaint. Deputy Perkins spoke with Mrs. Buckland today and indicated that the department will do its best to solve the problem. That area will be targeted for enforcement. VC/Morris moved, C/Virginkar seconded, to request staff to add Santaquin Drive to the speed trailer list and present its recommendation for additional possible mitigation measures such as signage and striping. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Virginkar, VC/Morris, Chair/Leonard-Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Istik DDPW/Liu stated that staff will present its findings with respect to possible mitigation measures to the Commission at its February meeting. Mr. Farmer said that Santaquin Drive used to have 25 MPH painted on the street pavement and that it might be helpful to have the street markings. VC/Morris thanked the residents for bringing this matter to the attention of the Commission. VII. STATUS OF PREVIOUS ACTION ITEMS: DDPW/Liu reported that the multi -way stop signs on Longview Drive at Brookwood Drive and Summitridge Drive at Breckenridge Court were installed last month. A three way stop was recently installed at Brea Canyon Road at Diamond Crest Lane. Initially, staff received complaints from commuters. However, the complaints have subsided and the installations appear to be helping with the school traffic at Diamond Crest Lane, the alternate route for South Pointe Middle School. JANUARY 14, 1999 PAGE 7 DDPW/Liu stated that at its December 15, 1998 meeting, the City Council discussed several Off-site Parking Task Force proposals. As a result, the Council approved parking citation authority for the City's Code Enforcement Officer. In addition, the Council is considering specific Off -Site Parking Task Force recommendations such as a permit program for unattached trailers and boats for a 24 hour period. He explained that there are various parking restrictions throughout the City which will be addressed by creating preferential parking districts in those residential areas. He explained the types of permits currently under consideration by the Council and indicated that the City intends to have a permit system in place by March, 1999. VIII. ITEMS FROM COMMISSIONERS: C/Lin asked about the schedule for watering the Diamond Bar Boulevard median. He said he has observed that irrigation occurs during a.m. peak traffic hours. DDPW/Liu said he believes there is a specific schedule for watering medians. He will forward Commissioner's concerns to the City's Parks Division. C/Lin said he is concerned about the 6:30 a.m. to 7:30 a.m. timeframe. VC/Morris expressed his concern about stretch limousines parked on Carpio Drive and Del Sol Lane. DDPW/Liu responded that it appears businesses is being conducted in these areas. However, he is not certain if the Vehicle Code prohibits parking of these types of vehicles on residential streets. Lt. Stothers stated that the issue is the weight of the vehicle. If the limousine is being used to haul passengers it fits the definition of a commercial vehicle. Therefore, if the weight exceeds 10,000 pounds it is restricted. C/Virginkar said that he has witnessed two or three cars parked continuously on Rolling Knoll Drive south to Quail Summit Drive and he believes the resident is repairing vehicles from his home. Lt. Stothers reminded the Commission that this type of concern would fall within the 72 hour rule. He asked the Commission to provide him with detailed information for followup by the Sheriffs Department. DSA/Joe stated that she would need to verify the address where the limousines are parked on the street. However, she believes this matter has come before the Planning Commission and the owners have filed applications for the home based business. This business is not allowed to park its vehicles on the street. This matter has been brought to the attention of the City's Code Enforcement Officer for resolution. JANUARY 14, 1999 PAGE 8 IX. ITEMS FROM STAFF: A. Monthly Traffic Enforcement Update: November & December, 1998. Lt. Stothers presented the December, 1998 Traffic Enforcement Update. X. INFORMATIONAL ITEMS: A. Future Agenda Items. B. Verbal Presentation: Installation of "25 MPH" signs along Tin Drive. C. Verbal Presentation: RV Parking on Countryview Drive at Grand Avenue. XI. SCHEDULE OF FUTURE CITY MEETINGS: As agendized. ADJOURNMENT: VC/Morris moved, C/Virginkar seconded, to adjourn the meeting. There being no further business to come before the Traffic and Transportation Commission Chair/Leonard-Colby adjourned the meeting at 8:50 p.m. Respectfully, /s/ David G Liu David G. Liu Secretary Attest /s/ Joyce Leonard -Colby Joyce Leonard -Colby Chair CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION FEBRUARY 11, 1999 CALL TO ORDER: Vice Chair Morris called the meeting to order at 7:10 p.m. at the South Coast Air Quality Management District Hearing Board, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Vice Chairman Morris. ROLL CALL: Commissioners: Vice Chair Morris, and Commissioner Istik, Lin and Virginkar. Chair/Leonard-Colby arrived at 7:15 p.m. Also Present were: David Liu, Deputy Director of Public Works; Rose Manela, Assistant Engineer; Tseday Aberra, Administrative Assistant; Sharon Gomez, Administrative Secretary; Deputy Perkins and Sergeant Flannery. I. APPROVAL OF MINUTES: None Offered. H. COMMISSION COMMENTS: None Offered. III. PUBLIC COMMENTS: IV. CONSENT CALENDAR: A. Installation of red curbs on the westerly side of Fallowfield Drive north and south of Pasco Court. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission recommend to the City Council the installation of a 50 foot red curb north of Pasco Court and a 25 foot red curb south of Pasco Court on Fallowfield Drive. C/Virginkar moved, C/Lin seconded, to recommend to the City Council the installation of a 50 foot red curb north of Pasco Court and a 25 foot red curb south of Pasco Court on Fallowfield Drive. Motion carried by the following vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Istik, Lin, Virginkar, VC/Morris, None Chair/Leonard-Colby Chair/Leonard-Colby arrived at 7:15 p.m. and assumed the gavel. V. OLD BUSINESS: A. Kiowa Crest Drive and Santaquin Drive Traffic Concerns. AE/Manela presented staffs report. Staff recommends that the Traffic and Transportation Commission review/discuss the issues raised as well as, possiblemitigation measures and to recommend to the City Council that two multi -way stop signs be installed at the intersections of Santaquin Drive/Redgate Circle and Kiowa Crest Drive/Deerfoot Drive and that additional signing and pavement markings be installed along Santaquin Drive, Kiowa Crest Drive and Cliffbranch Drive. Deputy Perkins reported on the Sheriff Department's spot check study in the Morning Canyon area. Approximately 100 vehicles were contacted, 70 percent of which were warned and advised with respect to speeding and approximately 30 citations were written. Four of the vehicles stopped had a speed of between 48 and 51 miles per hours. The average speed for the remaining vehicles was about 38 miles per hour. Cut through traffic accounted for 8 vehicles out of 100 contacted. Eileen Ansari, 1823 S. Cliffbranch Drive, said that the area from Kiowa Crest Drive to Cliffbranch Drive is a very dangerous area. The visibility at the corner of Kiowa Crest Drive and Santaquin Drive due to the fact that there is usually a van parked near the intersection. When vehicles fail to rive it negotiate a complete stop at the bottom of Santaquin Drive as they enter Kiowa Crest D presents a hazardous situation. She stated she favors the installation of stop signs at the intersection of Shadhill Place and Redgate Drive as well as, mitigation measures for Kiowa Crest Drive. Additionally, mitigation measures are needed for Morning Canyon Road at Santaquin Drive and Cliffbranch Drive. She also asked the Commission to consider traffic control measures at Silverhawk Drive in the area of the church ingress/egress during Wednesday, Saturday evening and Sunday church hours. DDPW/L.iu stated that last year the City conducted a traffic signal warrant study at the intersection of Silverhawk Drive/St. Denis ingress/egress. Staff will follow up to determine the conditions at the time the study was conducted and bring the matter back to the Commission for further discussion. Evan Owens, 21794 Santaquin Drive, said he is not opposed to stop signs. He asked if the City has considered installing a chicane in place of a stop sign. He stated commercial vehicles parked at the bottom of Santaquin Drive at Kiowa Crest Drive obstruct views. FEBRUARY 11, 1999 PAGE 3 Claudia Yeager, 21726 Santaquin Drive, said that Fern Hollow Drive and Evergreen Springs Drive do not have posted speed limit signs and should be included. Deputy Perkins responded to C/Istik that the Sheriffs Department can issue a citation to motorists who exceed the residential speed limit of 25 mph even though the street is not posted. James Farmer, 21774 Santaquin Drive, said that at the January 14, 1999 Commission meeting he spoke about two accidents that occurred in front of his home. He stated that the deputies cannot be present at all times and something else needs to be done to mitigate the speeding traffic. Marie Buckland, 21762 Santaquin Drive, stated that prior to the two accidents discussed by Mr. Farmer, a girl's car was totalled on Cliflfbranch Drive. She recommended that a speed hump be placed at Morning Canyon road and Santaquin Drive to keep vehicles from rolling through the stop sign. She is concerned that the safety of small children in the neighborhood is in jeopardy. She acknowledged that some of her neighbors speed. She thanked the deputies for their efforts. However, she realizes that they cannot be present 24 hours a day. She asked if a no -right -turn and no -Left -turn signs (similar to the signage at Quail Summit Drive). can be placed at the intersection for specific times. DDPW/Liu cautioned the Commission that the neighborhood residents need to be involved in the consideration. C/Istik pointed out that DKS was very effective in working with neighborhood residents during the Heritage tract traffic study. Following discussion regarding the feasibility of a neighborhood traffic study, alternative mitigation measures such as botts dots on Santaquin Drive, using stop signs as a deterrent to speeding, and additional education for neighborhood residents, CNirginkar moved, VC/Morris seconded, to recommend to the City Council that two multi -way stop signs be installed at the intersections of Santaquin Drive/Redgate Circle and Kiowa Crest Drive/Deerfoot Drive and that additional signing and pavement markings be installed along Santaquin Drive, Kiowa Crest Drive and Cliflbranch Drive. C/Istik asked if staffs recommendation is based upon slowing the traffic. DDPWlLiu responded "no". He stated that a finding of safety has been reached at these two locations with respect to sight visibility. The accident threshold for multi -way stop sign warrants has been decreased from 5 accidents to 3 accidents. FEBRUARY 11, 1999 PAGE 4 Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Lin, Virginkar, VC/Morris, Chair/Leonard- Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None C/Istik asked that discussion of a Neighborhood Traffic Study be agendized for the March 11, 1999 meeting. C/Virginkar stated he would like to monitor the effectiveness of the multi -way stop sign installation prior to recommending a traffic study. He suggested that the matter be agendized for the June 10, 1999 meeting. The Commission concurred with a request to the Sheriffs Department for a report on traffic enforcement as a result of the multi -way stop sign installations. VI. NEW BUSINESS: A. Request for right -turn movement restriction at the intersection of Diamond Bar Boulevard and Golden Springs Drive. DDPWAL.iu presented staffs report. Staff recommends that the Commission a) discuss the results of the analysis conducted for the intersection of Diamond Bar Boulevard and Golden Springs Drive, and recommend to the City Council the installation of "No Right -Turn on Red, 7:30 a.m. to 8:00 a.m./2:00 p.m. to 2:30 p.m. on school days only (Monday through Friday)" signs on all quadrants of said intersection. Following discussion, of subparagraph a), VC/Morris moved, C/Lin seconded, to recommend to the City Council the installation of "No Right -Turn on Red to 8:00 a.m./2:00 p.m. to 2:30 p.m. on school days only (Monday through Friday)" signs on all quadrants of said intersection. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Lin, Virginkar, VC/Morris, Chair/Leonard- Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None B. Discuss the results of the multi -way stop warrant analysis at the intersection of Mountain Laurel Way and Pecan Grove Drive. FEBRUARY 11, 1999 C. PAGE 5 DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission recommend to the City Council the installation of multi -way stop signs at this intersection. Dome Gartzke, 1525 Pecan Grove Drive, asked if she is the cause of the visibility problems previously addressed by a speaker. DDPW/Liu responded to Mrs. Gartzke that if she resides at the northeast corner of Pecan Grove Drive and Mountain Laurel Way, she is the potential cause of the sight visibility concern. The landscape materials at her residence presents an ongoing concern for motorists and there have been many complaints from neighboring residents. Dorrie Gartzke stated she will do something about the maintenance of her landscape materials. She said she would like to see additional mitigation above and beyond the installation of stop signs such as botts dots or speed humps directly at the stop instead of prior to the stop sign. Following discussion, C/Virginkar moved, C/Istik seconded, to recommend to the City Council the installation of multi -way stop signs at the intersection of Mountain Laurel Way and Pecan Grove Drive. Motion carried by the following Roll Call vote: AYES: COMNIISSIONERS: Istik, Lin, Virginkar, VC/Morris, Chair/Leonard- Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None Left -turn warrant analysis at eight intersections. DDPW/Liu presented staffs report. Staff recommends that the Commission review and approve the left -turn warrant analysis. C/Istik moved, C/Virginkar seconded, to approve the left -turn warrant analysis and forward its recommendation to the City Council. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Lin, Virginkar, VC/Morris, Chair/Leonard- Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None FEBRUARY 11, 1999 PAGE 6 D. Discussion of pick-up/drop-off locations at Walnut Elementary School. AE/Manela presented staff s report. Staff recommends that the Traffic and Transportation Commission review, discuss and re-evaluate Walnut Elementary School's request and traffic situation. Deputy Perkins reported on the Sheriffs Department's activities at the school. DDPW/Liu stated that staff has not made a definitive recommendation because residents were not notified of possible changes to the site. The matter can be continued to March or the Commission may make a recommendation to the City Council and the residents will be notified in order that they may participate in the City Council meeting when the item appears on the agenda. Ms. Debbie Machnick, Principal of Walnut Elementary School, spoke on behalf of the parents and residents, stating that loading and unloading is not an issue. The concern is regarding the crosswalk. VC/Morris pointed out that the parents need to be educated regarding the permitted use of a loading and unloading zone. Following discussion of the options available and the Sheriffs Department's concerns, VC/Morris moved, C/Virginkar seconded, to recommend to the City Council that the crosswalk be reinstated and change the "No Stopping Anytime" to Loading and Unloading" in front of the school property. Ms. Machnick stated that the school's semi -circle areas is being used for emergency vehicles and school buses. DDPW/Liu stated that the school erects barriers at the two openings of the loop which excludes vehicular traffic. He pointed out that the City has no jurisdiction over school property and the semi -circular driveway is school property. VC/Morris reiterated his motion. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Lin, Virginkar, VC/Morris, Chair/Leonard- Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None FEBRUARY 11, 1999 PAGE 7 VC/Morris moved, CNirginkar seconded, to encourage the school to accept the Commission's recommendation to the City Council contingent upon continued restrictive use of the loop. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS VII. STATUS OF PREVIOUS ACTION ITEMS: Istik, Lin, Virginkar, VC/Morris, Chair/Leonard- Colby None None DDPW/Liu stated that at its January 19, 1999 meeting, the City Council approved the following items: Preferential Parking Districts, temporary parking on southbound Diamond Bar Boulevard on Wednesdays between 8:30 a.m. to 12:30 p.m. and from 6:30 p.m. to 9:45 p.m. between Crooked Creek Drive and the northerly driveway of the church, and the Traffic and Transportation Commissions recommendation for installation of multi -way stop signs on Pantera Drive at Bowcreek Drive. VIII. ITEMS FROM COMMISSIONERS: VC/Morris asked how the rainy season is effecting seepage and drainage problems throughout the City. DDPW/Liu stated that some properties between Minnequa Drive and Sunset Crossing Road have experienced landslides. At the direction of the City Council, staff conducted a study which will be discussed during the February 16 City Council Study Session. Several areas throughout the City experience seepage. Mitigation measures will be initiated in the Spring with construction commencing during the Summer. Monee Tyler, 3220 Fallowfield Drive, again spoke about her concerns regarding First Mortgage Corporation. DDPW/Liu explained that earlier this evening, the Traffic and Transportation Commission approved Consent Calendar Item A. recommending to the City Council the installation of a 50 foot red curb north of and a 25 foot red curb south of Pasco Court on Fallowfield Drive which is anticipated to address some of her concerns. He acknowledged that the situation between First Mortgage Corporation and the residents is ongoing. He indicated he will contact Mrs. Tyler and discuss possible solutions to her concerns. FEBRUARY 11, 1999 PAGE 8 Chair/Leonard-Colby asked that staff again contact First Mortgage Corporation express resident's concerns regarding trash and parking. C/Virginkar said his recommendation would be that the area be converted to parking by permit only. DDPW/Liu stated this item is agendized for further discussion at the Commission's March 11 meeting. IX. ITEMS FROM STAFF: A. Monthly Traffic Enforcement Update: December, 1998 and January, 1999. X. INFORMATIONAL ITEMS: A. Future Agenda Items: March 11, 1999 - Reorganization of the Traffic and Transportation Commission, Installation of multi -way stop signs on Longview Drive/Eastgate Drive and parking prohibition on Fallowfield Drive. The following items which were scheduled for presentation this evening were continued to the March 11, 1999 meeting: B. Verbal Presentation: Street lights n Diamond Bar Boulevard between Crooked Creek and Cold Spring Lane. C. Verbal Presentation: Water schedule of Diamond Bar medians between Quail Summit Drive and Brea Canyon Road. D. Memorandum: Limos on Carpio - parking and also on Del Sol near Sunset Crossing Road. E. Verbal Presentation: Vehicle repair on Rolling Knoll Road toward Quail Summit Drive. XI. SCHEDULE OF FUTURE CITY MEETINGS: As agendized. FEBRUARY 11, 1999 PAGE 9 ADJOURNMENT: C/Virginkar moved, C/Lin seconded, to adjourn the meeting. There being no further business to come before the Traffic and Transportation Commission Chair/Leonard-Colby adjourned the meeting at 9:50 p.m. Respectfully, /s/ David G Liu David G. Liu Secretary Attest: /s/ Joyce Leonard -Colby Joyce Leonard -Colby Chair CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Herrera FROM: Linda G. Magnusonc-Finance Director SUBJECT: voucher Register, April 6, 1999 DATE: March 31, 1999 Attached is the Voucher Register dated April; 6; 1999. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROYAL. The attached listing of vouchers dated April 06, 1999 have been reviewed approved, and recommended for payment. Payments are hqreby a`lowed from the Following - funds in these amounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL 767 398`70 001 GENERAL FUND 110,050.84 657,347.86 ,245 51 010 LIBRARY00 SERVICES ~ 245.51 . 71930.63 112 PROP A - TRANSIT FUND ^00 7,930^63 2`322.50 232250 2,322.50 115 INTEGRATED WASTE MGT FUND .00 5^52 118 AIR QLTY IMPR FD (AB2766) .00 1 16 073^5q 125 COM DEV BLK GRANT FUND ^00 ,O73.59 13,420^14 126 --- CITIZENS OPT -PUBLIC SFTY � 4,191.44 9,228,70 7 38I 38 . 7,381^38 138 LLAD #38 FUND ^ 00 , '`--� -� 343.79 6,343.79 6 ,343.7910` 139 LLAD #39 FUND ^00 10,857.33 857. 33 141 LLAD #41 FUND ^00 24,118^94 24 118 94 250 CAPITAL IMpROV/PROJ FUND ^00 2ANCE 2,,28q^.27 510 SELF INSURFUND . 00 ,289.27 FOR 9LL FUNDS z*���.� . '���^'^.� REPORT At _ ----- -------------- till'' Finance Director / Eleborah H. 0 -,Connor Mayor Pro Tem Carol HErrera Councilmember, RUN DATE: 03/31/1999 17:07:47 VOUCHER REGISTER, PAGE: 1 DUE THRU 04/,t/1a°?9 FUND/SECT-ACCT-PROJECT-ACCT A-1 FENCE COMPANY 0015316 -42210 -- AARP 0015350 -45300 -- PO # INVOICE DESCRI:�lION 8476 41716 INSTLL FENCE -MAPLE HLL PK: TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR MATURE ORVNG CLASS3/8,10 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PREPAID AMOUNT DATE CHECK 996.00 .00 996.00 996.00 80.00 04/06/1999 35327 80.00 .0i; 80,00 ACCURATE LANDSCAPE 1=:9539-42210-- PROF.SVCS-DISTRICT 39 835.47 00153125-422210-- PROF.SVCS-SUMMITRIDGE _ 142.22 0015331-42210-- FROF.SVCS-SYCAMORE CANYON 205.00 1385538-42210-- PROF.SVCS-DISTRICT 38 221.94 001531:3-45300-- 7780A 990300'P MTHLY MAINT-MAR.HERITAGE 537.21 0015314-42210-- PROF.SVCS-HERITAGE PARK _2'.71 0015316-45300-- MTHLY MAINT-MAR MAPLE HLL 690.83 1":'85538-45500-- 78':J,A 99021009 MTHLYMAINT-MAR.DIST.38 3,400.00 0015322-4`30 -- 778 ,; „t}A W013-009 MTHLY MflINT-MAR.R REAGAN - 1,01°.25 0015318-4221C}-- PROF.SVCS-PANTERA PARKJ 121. ;,,.'•' PROF -SVCS -MAPLE HILL PARK 126.14 0015331-45301!-- 7780A `"+03009 MTHLY MAINT-MAR.SYCM CYN 690.x; 1415541-422i}-- PROF.SVCS-DISTRICT 41 157.07 7,80A MTHLY MAINT-MAR.PANTERA 2,500.9'? 0015 4'300-- 7,`_t0A 9901,%ji13 MTHLY MAINT-MAR.STARSHINE .4- 34•5 E: cc. y -4555-:,-,,-:r iy .:.r' __a(h;, i1�]:1A :%';"'0:':ratjy MTHLY MAINT-MAR.DIST 41 2,000.of) 0015-28-4= '3 0-- 77800U�Ci3 C'= MTHL`t MAINT-MAR.SUMMITRDO 2,000.51 a 1=%'•11-4221fa-- PROF.SVC=-PAUL C GROW 165.90 in 15:311-4`3i)i?-- 773OA 990:30{-` MTHL'r MAINT-MAF'.F'AUL GROW 863,54 6 778.0 cl9f''I IIP- " t T MTHLY MAINT-MAR.DISI._. : 9Ci0.U0 15_,10-41100 .,U PLIES FOF. PARKS 4:36.0(;' iv sFiv_i•. PnOF.S'VCS-PETERSON PARK -, 73;.50 0•:1 31 3 t!!!-- 77b0A Q51_1300. 9 MTHLY MAINT-MAR.PETERSON 1,454,3:3 421: PRDF.SJCS-RONALD REAGAN 112.28 TOTAL PREPAIDS .00 TOTAL VOUCHERS 22,741.55 TOTAL DUE VENDOR° 741.55 AEI CASC ENGINEERING 001.`_:_10-44250-- 7920 98171'=' CONSLTNG SVCS-TELEC.T/F 100.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 100.80 TOTAL DUE VENIDOR 100.80 AGRICULTURAL COMM. WGHTS & MEASURES 0015331-4 210-- 11`;3D ADDTNL WEED ABTMNT-SYCM C 26,3322.69 141.``41-45519--1`'.1D WEED ABTMENT-DIST.41 lOTR 4,991.33 TOTAL PREPAIDS XO TOTAL VOUCHERS 31,324,22 TOTAL DUE VENDOR 31,324.22 RUN DATE: 03/31/199Q 17:07:47 AlRTOUCH CELLULAR -lTY OF DIAMOND BAR VOUDiERRBISTER DUE THRU! 04Nqj99q PO # INVOICE DESCRIPTIONAMOUNT DATE CHECK PAGE: 2 PREPAID ~^"=°^u LLLLmuNt/EnER PREP 375,0 TOTAL PREPAIDS ^`` - TOTAL VOUCHERS 375.V1 TOTAL DUE VENDOR 375.01 AlRTOUCH PAGING 0O14V9V-42130- 8V26 PAGER SERY10ES-3/1-5/3l 452.30 TOTAL PREPAIDS .VV TOTAL VOUCHERS 452.30 TOTAL DUE VENDOR 452.30 ALBERTSONS VV14OY0-42J25- SHRFF'S LNCHN ' 3/23 - ` 19.99 04/06/199Y 35331 TOTAL PREPAIDS 19.99 TOTAL VOUCHERS .V0 TOTAL DUE VENDOR 19.99 AMERICAN PLANNING ASSOCIATION ' 0015210-42330-' . PLN CONF.4/24'28 A.0NGU 552.00 04/06/1999 35236 ' TOTAL PREPAIDS 552.00 TOTAL VOUCHERS ' ��� ' ^of) TOTAL DUE VENDOR 552.00 AMERICOMP IMAGING SYSTEMS 0014095-422V5' 788V 186Y5/18682 CARTRIDGES FOR PRINTERS 395.87 O TTAL PREPAIDS .VV TOTAL VOUCHERS 395.87 TOTAL DUE VENDOR 3Y5.87 PATTY ANIS 015310 4 2' REIMB-CPRS CONT. 2/18-21 113.92 mR& PREPAIDS '00 TOTAL VOUCHERS 113.92 TOTAL DUE VENDOR 113,92 oxc�DW RESTAURANT EQUIPMENT mJ15318-46��-' Vxox 220 REFRIGERATOR ' PANT[8A 2.499,49 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2.499.49 TOTAL DUE VENDOR 2,499.49 ATHENS SERVICES VO�55�V'455V1-' 7859 STR SWEEP SVCS -FEB '99 8.219.16 TOTAL PREPAIDS .N) TOTAL VOUCHERS 8,21Y.16 _ TOTAL DUE VENDOR 8,219.16 AXON COMPUTERS 126,4411'462230-' l26441i'46230-- 8382 8422 8008522 COMPUTER EQUPMT'CUPS 1 932.26 �^ 0008o9O COMPUTER EQUPMT-COPS 1'069.51 -' TOTAL PREPAIDS '00 TOTAL VOUCHERS 1,00,,.77TOTAL DUE VENDOR 3`001.77 CITY OF DIAMOND BAR RUN DATE: 03/31/1991 17:07:47 VOUCHER REGISTER PAGE: DUE THRU: 041106/1°99 PREPAID! FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE 'CHECK•. B&K ELECTRIC WHOLESALE 0015311-42210-- `11£5573.001 MISC.SUPPLIES-HERITAGE PK: 26.29 0015'j10-42210-- 51165573.001 MISC.SUPPLIES-PARKS 16.7:= - TOTAL PREPAIDS .00 TOTAL VOUCHE'=S 4.=.07 TOTAL DUE VENDOR 4: • 07 SHERRY BABB 001-347080-- RECREATION REFUND 14.00 TOTAL PREPAIDS .chi? TOTAL VOUCHERS 14.00 TOTAL DUE VENDOR 14.00 Elk's LOCK AND SAFE - 0015318-42210-- :344' 14497' RE -KEYING OF PANTERA PARK: 874.04 0015310-41200-- 140715' DUP. KEYS FOR PARKS 60.:;3 TOTAL PREPAIDS•'�' TOTAL VOUCHERS 954.37 TOTAL DUE VENDOR 9.34.37 BLACKBOURN MEDIA PQ -`AGING 001405-41200-- 110208 VIDEO CSSTTE/rRSNTATN FLD 001-20710-- 110208 USE TAX -2.66 TOTAL PREPAIDS .00 TOTAL VOUCHERS 78.26 TOTAL DUE VENDOR 78.28 CIT'i OF BREA 0.0,15350-4: Oii-- 640109;`64023 RECR TION, SVCS -FEB '99 43,192•..42 ;i;i.,;v,, 12;;.;- -64.:1:::/6402., RECREATION SUPPLIES c TOTAL PREPAIDS .00 TOTAL VOUCHERS 48,c:46.41 TOTAL DUE VENO' {P' 48.346.41 BUY CO ;c?14��' `-4120!:--- 8477 P DEPARTMENTAL SU FLIES 318.16 TOTAL F'REF'AIDS •" j TOTAL VOUCHERS 318.11, TOTAL DUE VENDOR 318.16 41 I `,D f CABRAL 780-- RECREATION REFUND Q01.00 TOTAL F'REPAIDS •00 TOTAL VOUCHERS 98.00 TOTAL DUE VENDOR �8•�'t' CALIFORNIA CONTRACT CITIES ASSC =,1;;:� -:; 2n ,-- - x•;;,.-47 _47, LEGAL SVCS-ESTBLSHNG JPA 2,289.27 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2, -289.27 TOTAL DUE'a' I; EN OR 2) '' 27 , t8: 0171 OF DIAMOND PA RUN DATE: 63/31/1999 17:07:47 VOUCHER REGISTER PAGE: 4 DUE THRU! 04/06/1399 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHEC!': CELS0CELSOC 00-42320-- 8268 99 SUBDIVISION MAP ACT 178.02 TOTAL PREPAIDS .00 TOTAL VOUCHERS 172.0' TOTAL DUE VENDOR 178.02 GLORIA CHANE RECREATION REFUND 55.00 001-34780-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 55•00 TOTAL DUE VENDOR 55.00 CHARLES ABBOTT ASSOCIATES INC rr{ �� Ut11.jy1,�-4 j.jy-- 04�a-4: PR=F.SVCS-ROW MAINT _ 4,4^4.Bt� 0015510-45506-- 049-440 PROF.SVCS—Sa,G/STRPNG MAP. 7.1=6.53 0015510-45F02— 049-4:36 F'ROF.SVOIS-ROAD MAINT.FEE 20,902.00 001 5510-4552- 049-440 PROF.SVCS-ROW MAINT MAR. 1,807.30 0015°710-45506-- 049-436 PROF.SVCS-SGNING'STRPNG 4, 27 1.2_' 0011510-45502-- 049-440 PROF.SVCS-ROAD MAINT. MAR 14,559.80 TOTAL PREPAIDS .00 ` TOTAL VOUCHERS 54,164.69 TOTAL DUE VENDOR 54,164.6Q CHIC :`S C,ORTI";u GOODS 1264411-46''C ?-- 8410 1010 HOCKEY SUPPLIES -COP'S 618.4S TOTAL FREPAIDS .00 TOTAL VOUCHERS 618.48 TOTAL DUE VENDOR 618.48 CINTAS CORr"�r;ATION 150212003/20 MAINT STFF UNFRMS-Wt;: 3/8 19.47 0015:110? 4%130-- 15A212,00:3180 MAINT STFF UNFRMS-WK:. 3/15 19.47 TOTAL PREPAIDS •0C? TOTAL VOUCHERS 38.94 TOTAL DUE VENDOR 38.94 C' OF IAVERNE 0014"11-45405-- FEB-P'RK;G CITE HEARINGS 35.00 TOTAL PREPAIDS .00 TOTAL VOUCHER.= =' • ��'- TOTAL DUE VENDOR - CLGUT 312 c�` 1 MT's: 1.-. r{.M���, AN,.:r:,. i 5,06 04/06j199c; 5325 1 ... TGTA'L PREPAIDS 15.00 TCTAL VOUCHEF_: ,00 Tf1T rd u,AL !uE 1IENDOR COFFEE COKPAN`i -SMITH 0„-,, �:}:; -421:;11-- �._ 761:c 345. MTG SUF'PLIEc i7.yis TOTAL F'REPAi +S ,00 TOTAL VOUCHERS 37.90 TOTAL DUE VENDOR 37.':0 r!AVTD EVANS AND ASSOCIATES 2'C"10-46415-41798-4_415 05 ADH; :ETROFIT-REGAN PARI:: 430.00 250531. 46415-117rc:-46415 AICA RETROFIT -HERITAGE PK 430.00 2505:=10-4x,415-112`'8-46415 7965A 05-7124 PROF.SVCS-LORBEEP SCHL 3,804.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,664.00 TOTAL DUE VENDOR 4,664.00 DEANE HOMES SNIM CLUB mv! - 50-4114'!-- 1:31/PO 7537 FCLTY RNT-REC.CLSS SEP -NY 1,115.01! - TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,15.00 TOTAL DUE VENDOR 1,125.00 CITY OF DIAMOND BAR RUN DATE: 03/31/1999 17:07:47 VOUCHER REGISTER PAGE: 5 DUE THRU: 04/06/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PD # INVOICE DESCRIPTION AMOUNT DATE CHECK COMPCARE MEDICAL GROUP 0014090-42345-- 7505 PHYSCLS-MARCUEZ/GDMEZ/FUA 248.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS '248 . 0 0 TOTAL DUE VENDOR' 248.00 CONSTRUCTION SERVICES 0015311-J-42330-- OSHA SF Ty CRSE-D HENSLEY 235.00 04/06/1999 3355333 0015510-42331:-- OSHA CRSE MATRAL-S.JDE 20.00 04; 0;1999 3533.: 0015510-42'3:30-- OSHA SFTY CRSE-SONYA JOE' 235.00 04/06/19`)9 35333 0015310-42330-- OSHA CRSE MATRAL-D HENSLY 30.00 04/06/1999 35332 TOTAL PREPAIDS 530.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR _ 530.(X) D&J ENGINEERING 001-23010-- 99PLNG-002 PROF SVCS -FPL 99-07 90.00 001-23010-- 99PLNG-002 PROF SVCS -FPL 98-62 90.00 001-23010-- 99PLNG-002 PROF SVCS -FPL 93-52 90.00 00:5120-45201-- 7677A 99D0-()_ PROF.SVCS-FEB 16 -MAR 11 66,355.22 001-23010-- 99PLNG-0v2 PROF SVCS -FPL 98-57 90.00 (K)1-2:1010-- 99PLNG-002 PROF SVCS -FPL 9c-51 001-2 t)li;-- 99PLNG-002 PROF SVC: -FPL 9;? -51 90. OF) ' 9PLNG-002 PROF SYiCS-FPL 99-060.{rJ 0C!1-23016-- 99PLNG-002. PROF SVCS -FPL 99-03 Q0. DO QrPLNG-00^ PROF SVCS -FPL W-04 90.00 001-2=011)-- 99PLNG-002 PROF SVCS -FPL 98-63 90.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 67,255.22 TOT AL DUE VENDOR 671,255.22 STEPHANIE DAL MaT+ FF 01!1-_4730-- RECREATION REFUND 55.00 -TAL PREPAIDS .00 TOTAL VOUCHERS 55.00 TOTAL DUE VENDOR 55.00 r!AVTD EVANS AND ASSOCIATES 2'C"10-46415-41798-4_415 05 ADH; :ETROFIT-REGAN PARI:: 430.00 250531. 46415-117rc:-46415 AICA RETROFIT -HERITAGE PK 430.00 2505:=10-4x,415-112`'8-46415 7965A 05-7124 PROF.SVCS-LORBEEP SCHL 3,804.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,664.00 TOTAL DUE VENDOR 4,664.00 DEANE HOMES SNIM CLUB mv! - 50-4114'!-- 1:31/PO 7537 FCLTY RNT-REC.CLSS SEP -NY 1,115.01! - TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,15.00 TOTAL DUE VENDOR 1,125.00 RUN DATE: 03/1/1999 17:07:47 FUND/SECT-ACCT-PROJECT-ACCT DELTA CARE PMI 001 -041104 -- 001 -2,1104 -- DELTA DENTAL 001 -21104 -- CAROL DENNIS 001350 -44300 -- 0014040 -44000 -- OL! i 4;x40-44000-- 0014040-44000-- 0015350-44300;-- 0015210-446cYl-- 001, 5210-4400;)-- O'J14040-44000-- 0015350-44300-- ),)15210-44000-- MADELEINE DENFUGEAN 001-34730-- DEPARTMENT 01-34730-- DEPARTMENT OF TRANSPORTATION 0115510 -45507 -- JAMES DESTEFANO 00152'10 -42:320 -- DIAMOND BAR IMPROVEMENT ASSOCIAT __1 OF DIAMOND BAR VOUCHER RENTER PAGE: 6 DUI: THRU: 04 /06 /1 9199 PREPAID PO # INVOICE DESCRIPTION AMOUNT DATE CHECK APRIL APRIL -DENTAL PREMS 227.25 MARCH -DELTA CARE PREMS 206.11 04/06/1999 35321 - TOTAL PREPAIIS 206.11 TOTAL VOUCHERS 2;'7.2 TOTAL DUE VENDOR 433.2,9 MARCH -DENTAL PREMIUMS 1,553.56 04/06/1999 35322 TOTAL PREPAIDS 1,5.53,56 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 1,553,56 F'RR0128/210 MNUTES-CC TASK: FORCE 1/20 10.00 DBCCO202 MNUTE SCRTRY-CC/RDA-2/2 140.00 DBCCO216 MNUTE SCRTRY-CC/RDA 2/16 240.00 7757 DBCC0316 MNUTE SCF°TRY-CCiRD 3/16 :160,00 PRR0125/2IO MNUTES-P&R MTG 1/28/99 141.00 ADiR0112&26 MNUTE SCRTRY-PC MTG-112 170,00 ADR0112126 MNUTE SCRTRY-ADR1/12,1/26 20.00 7757 DBCC0302 MNUTE SCRTRY-CC/RDA 3/2 '�'- 340,00 PRROi25/210 MNUTES-CC TASK: FORCE 2/10 140.00 ADR0112&26 MNUTE SCRTRY-PC MTG-1/26 80.00 TOTAL PREPAIDS ,Oj TOTAL 'VOUCHERS 1,750.00 TOTAL DUE VENDOR 1,750.00 RECREATION REFUND 4'9.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 49,00 TOTAL DUE VENDOR 49,00 7945 145644 SGNL%LGHTNG-JAN 1999 465.47 TOTAL PREPAIDS .00 TOTAL VOUCHERS 468.47 TOTAL 'DUE VENDOR 466'. 47 ADV.TR,'L EXPNS-3/24-"1/26 195.75 04/06/1999 35334 TOTAL PREPAIDS 195,75 TOTAL VOUCHER=. .00 TO'l PL DUE VENDOR 1' =,75 00140'?0-42115--- 5354A 251' FULL PAIGE AD-CIT,'� ANNIVSR 440. 0, .{. TOTAL PREPYIDS Cit, TOTA- VOUCHERS 440.00 TOTAL DUE VENDOR 440.00 CITY OF DIAMOND BAR RUN DATE; 03/31/1999 17:07:47 VOUCHER REGISTER PAGE: 7 DUE THRU: 04/06/1999 DIAMOND BAR INTERNATIONAL DELI VOl4O90-423250014090-4Z325-- - DDAMONOBAR MOBIL 0015310-42200-- 0015310-42260-- 00 14090- 412200- 01531V'4220V''0O\531O-4220V- US14OYV'422VV' 0014090'42200-- OlAMONO BAR PETTY [ASH o014090 -4130O-' mOluVYO-4i0O-- Vo14010'412O0'- VV1404V-42125- VV14O90-4233 2 5-- N)14O95-412O0- On\5350-41200-' 001403O-42325- OO1531V-423J0- OO14O9V-42325- DIAMOND PHOTO OD14095-421 12- DIVERSIFI[D PARATRANSlT lNC i125553-��29- DOGGAE WALK BAG,6 VVl5328-��10-- oO�5331-4220- O015319-42210 0;O15325-42210- 1395539'42210- PO0 INVOICE DESCRIPTION 8248 359 CCMTG SUPPLlB 82480 `96 ��l�'S0����/� -TOTAL PREPAlDS TOTAL VOUCHERS TOTAL DUE VENDOR PREPAID AMOUNT DATE CHECK 54.58 276.03 ... 330.61 %0,6.1 7272.136/59/ SMOG INSP.-GME SIERRA 29.95 727-2/36/59/4 SMOG [NSP. -91 CHEVY 5-10 29.95 72724,136/59/4 SMOG lNSP.'9',-)' TAURUS '29.95 /I72/36/59/4 SMOG lNSP.-90 CHEVY 2500 29.95 TOTAL PREPAIDS ' .V0 TOTAL VOUCHERS ^ 119.8V TOTAL DUE VENDOR 83�6 119.80 BAG DISPSR-SYCAMORE CYN SUPPLIES -CITY MANAGER '3.44 3YY2112 SUPPLIES - COMMUNITY SVCS 6.83 . SUPPLIES -CITY MANAGER 12.81 1O7.17 TELEPHONE - CITY CLERK 4.75 BAD DlSPSR'DISTR}CT #39 , �� GEN GOVT �O � - 11.05 TOTAL PREPAIOS SUPPLIES -MARKETING 4.82 SUPPLIES -COMMUNITY SVCS 18.73 1,201*.07 SUPPLIES -CITY MANAGER 12.68 1,288.V7 MTG PARKlNG'COMM.SYCS 3.50 SUPPLIES-ClTY MANAGER 2n. 30 TOTAL PREPAIDS .VV TOTAL VOUCHERS 9Y.41 TOTAL DUE VENDOR 99.41 PHOTO D[VELOFMT SVCS 21.51 TOTAL PREPAI� '00 TOTAL VOUCHERS 2l.51 TOTAL DUE VENDOR 21.51 7 "S J1 3/8/9Y D.RIDE �Y16 2/28/99 7,516,63 T�A'- PREPAILIS .00 TOT A' �0CHERS 7,516.63 TOTAL -';'UE YENDUR7,5\6.63 83�6 3YY21�2 BAC- DlSpSR'SUMMlTRUG PARK 428.67 83�6 3YY2112 BAG DISPSR-SYCAMORE CYN 214.34 O36� 3YY2112 '@ OlSPSR'PETERSOM PARK 101.22 - 8366 39Y21l2 BAG D}SPSR-STARSHINE PARK 1O7.17 836� 3992�12 BAD DlSPSR'DISTR}CT #39 428.67 TOTAL PREPAIOS .00 TOTAL VOUCHERS 1,201*.07 TOTAL DUE VENDOR 1,288.V7 F7RESTONE TIRE ..:._RVICE CENTER '1!?1... +-41 00-- 61'=71!1+=:4x'114 OIL CHANGE -97 FORD; 251 16.25 61471064 714 OIL CHANGE -89 CHEVY 1500 16.15 TOTAL PREPAIDS •11!1 T07AL VOUCHERS 31.50 TOTAL DUE VENDOR :=2.51", FOOD SYSTEMS INC. r iat? t39-F1c25-- - 814'= CC STU SESSION - o-: ?" +''=,1i? yf L/ . 14 .. T!1 T AL F`REPAIDS .00 TOTAL VOUCHERS. 17`-+.10 TOTAL DUE VENDOR 179.10 CITY OF DIAMONG BAR RUN DATE: 03/31/1999 17:07:47 VOUCHER REGISTER PAGE: 8 DUE THRU: 04/06/11'19 PREPAID FUND/SECT-ACCT-PRO&ET-ACCT PO # INVOICE DESCRIPT OR AMOUNT DATE CHECK. DOUBLETREE HOTEL 0015110-42330-- PLNRS INST-F'LN COM3/14-26 1,298.00 04/06/1999 35335 TOTAL PREPAIDS 1,198.00 - TOTAL VOUCHERS •0o TOTAL DUE VENDOR 1,198.00 EMED COMPANY INC 001555:3-41110-- 372748-00/01 PARKING PERMITS-PRTG :,341.75 0015553-41110-- 372748-00/01 PARKING PERMITS-PRTG 853.48 001-10710-- 372748-00/01 USE TAX-PKG PMTS -61.K3 001-7.0710-- 37274:3-00/01 USE TRX-PKG PMTS -174.90 TOTAL PREPAIDS .00 TOTAL VOUCHERS -.2,953,.50 TOTAL DUE VENDOR 2,95:.5!: FEDERAL EXPRESS i?01-1:3ilii?-- 479313031 EXPRESS MAIL -FPL 98--227 19.50 U01409i?-42121?-- 47876000:3 EXPRESS MAIL-GENL GOVT 39.00 !i01-1301ia-- 4T:+313031 EXPRESS MAIL -FPL 96-140 1�.7` 479817141 EXPRESS 'TAIL -PLANNING =3.25 1,:=14!:!90-42110-- 4722596'44 EXPRESS MAIL-GENL GOVT 4=:.75 0014090-42120-- 47Q' 17141 EXPRESS MAIL -GENERAL GOVT 40140'10-41110-- 479817142 EXPRESS MAIL-GENL GOVT 41.50 1)01-131110-- 47:2,59,_:=;44 EXPRESS MAIL -FPL '?8-025 22.50 t10,1- 3ia1i?-- 479:131?31 EXPRESS MAIL -FPL 98-057 25.00 ry..; i>- .ii4C' 4212_-- 47;S2596:.44 EXPRESS MAIL-GENL GOVT 2,0.75 iY71- —161 -- 4 !t' Q/',x :39 2-0'• w7_� : _ _ t4 EXPRESS MAIL -FPL 9� UaU 65.15 t`i;i-•�_,l1ii-- 47'1'31:.0:31 EXPF;ESS MA90-25 ,L -FF _ �� C - 47.,ta . } cc - 1i 13193-4641EXPRtE_c 464 � 1._4: 4 :' MAL<-Pi,1'7.., 11'a'� 14.75 �.;; 1 EXPRESS MAIL -FPL a_ ,_;: :15.00 4Ta31--- B? ESE MAD -PL 9,-i"_. _7 = 4N- -:,MH i 7�_ - it- ' -^ - IL 4 97.50 D,FRSS MAIL-FFL -- 4 )Cit;'_ ExFJ. 'F.Ecc =AL PF:EPAID5 T0TA_ IE WNI JR. 73:3.15 F7RESTONE TIRE ..:._RVICE CENTER '1!?1... +-41 00-- 61'=71!1+=:4x'114 OIL CHANGE -97 FORD; 251 16.25 61471064 714 OIL CHANGE -89 CHEVY 1500 16.15 TOTAL PREPAIDS •11!1 T07AL VOUCHERS 31.50 TOTAL DUE VENDOR :=2.51", FOOD SYSTEMS INC. r iat? t39-F1c25-- - 814'= CC STU SESSION - o-: ?" +''=,1i? yf L/ . 14 .. T!1 T AL F`REPAIDS .00 TOTAL VOUCHERS. 17`-+.10 TOTAL DUE VENDOR 179.10 RUN DATE: 03/:31/1999 17:07:47 FUND/SECT-ACCT-PROJECT-ACCT FOSTER ENTERPRISES 0015'50 -41200 -- FRIENDS OF THE DIAMOND BAR LIBRARY 0014010-42325-- KELLEE FRITZAL 00140:30-42330-- GFB fRIEI«.ICNY. ASSOCIATES INC <<�"1�l-4L.411-r!14y8-46411 ` { _0553c i41aa�r CCA 1-44it(,f 1_ _ GLASSER GRAPHIC. (1D1140015-44000— GRAFFITI CONTROL SYSTEMS 00 555a8 - 4_ -- 5C20 . 1:_ GRAIN GER 0015=:14 -42210 -- GRAPHICS UNITED 00140`;5 -4::110 -- CITY OF DIAMOND BAR VOUCHER REGISTER PAGE: 9 DUE THRU: 04/06/19`x9 TOTAL PREPAIDS PREPAID PO #' INVOICE DESCRIPTION AMOUNT DATE 'CHECK 5516 SUPPLIES -EASTER EGG HUNT 316.80 04/06/1999 35337 TOTAL PREPAIDS 316.80 - TOTAL VOUCHERS .00 TOTAL DUE VENDOR 316.80 EVNT 4/' -15 -MFT 0`CDNNOR 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 REIMB FOR LEAGUE CMGR MTG 2 00.O0 TOTAL PREPAIDS .00 TOTAL VOUCHERS 147.5E TOTAL DUE VENDOR 147.58 PR0c.SVCS-LA :: 40' .51; PROF.SVCS-SLURRY SEAL '99 2,80:.35 PROF.SVCS-LAG 39 "` . 402.50, ,91 1 PROF.SVCS-'LAD 41 402.50 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 4,008.85 TOTAL DUE VENDOR 41000.85 K, PROF.SVCS-10TH A"del';fRSARY 57.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 57.50 TOTAL DUE VENDOR 57.50 7546 GF:AFF IT I REMVAL-FEB 199 21,670.00 TOTAL PREPAIDS .00 TOTAL VOUCHER`: 2 00.O0 TOTAL DUE VENDOR 2 67/ 0 ,.00 CASTORS FOR CHAIR-HERTAGE 264.22 TOTAL PREPAII'w .00 TOTAL VOUCHERS 264.22 TOTAL DUE VENDOR 264.22 8472' Ti67 PRNTNG COMM NWSLTTR-REC. 6,220.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 6,20.00 TOTAL DUE VENDOR 6,220.00 RUN DATE: 03/31/1999 17:07:47 FUND/SECT-ACCT-PROJECT-ACCT GREY HOUSE PUBLISHING 00153501 -41200 -- GTE CALIFORNIA 0015231-42125-- 001409i x-421'1.5-- 0015311-4::125-- T. 2,15':31-42125-- 118ti9 '-42125-- GTE LEASING 0014090-42136-- HALL rs,14ii9i)-42i3ij-- HALL & FOREMAN 1r�.lccc 1—'S2'� �-- 0015551-4`2223-- 0015510-452'27-- 0015C 1'_i-45«7-- 00i5`51-4522=-- .Vi�-.-: J_< �1-4<-__-- ANNE HARAE;SIN t � t. " 3:(' -4 33'Ci _ CAROL HARTANTO Q rl-34760-- CAROL HERRERA 00140,10-42330-- CITY 014''1 !-4 '30 -- CITY OF DIAMOND BAR VOUCHER REGISTER PAGE: lir DUE THRU: 04/06/1999 PREPAID PO # INVOICEDESCRIPTION AMOUNT DATE CHECK 8447 L38338• "39 OLDER AMERICANS INFO 155.00) TOTAL PREPAIDS ,tj(r TOTAL VOUCHERS 15=-,,00 TOTAL DUE VENDOR 155.0;1 rCrl94 PH SVCS -SYCAMORE CYN P1:: 9091973122 PH.SVCS-GENERAL GOVT 1,920.:38 PH SVCS-SYC CYN PARI: 55.;;8 FH SVCS-HRTG COMM.CRT PH SVCS -CYC CYN PARE:: 58.7: ? j'. 603195 PH SVCS -BLDG °c EFTY 3S.36 900"3605463, PH SVCv-CIT,' ON LINE<. 52 TOTAL PREPAIDS .00 TOT -L VOUCHERS 2,1i�5,35 TOTAL DUE VENDOR 2,205,35 7686 ..... PHONE PHONE E6!, RENT- APR.`99 420.11 TOTAL PREPAIDS i;0 TOTAL VOUCHERS - '� - 420.11 TOTAL DUE VENDOR 420.11 PPOF.SVCS-EN 96-140 1,5tlo.00 PROF.SVCS-MAF CHECK 196.37 PROF . SVCS- PLAN CE::.RET.WLL 382.5: PROF.SVCS-ENG.INSPECT. 255.00 PROF.SVCS-SEWER INSPECTN 824.04 PR'OF.SVCS-GRADING REVIEW 536.11 PROF.SVCS-GRAONG REVIEW 1,536.'33 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,230.85 TOTAL DUE VENDOR 5 1',., �_ REIMB-C MGR LEAGUE CONF 26.0+= TOTAL F`REF'AIDE DO TOTAL VOUCHERS 261.00 T"v T AL DUE '; ENI�JF; 26. UU RECREATION REFUND 72.00 TOTAL PREFAID5 UD TOTAL VOUCHERS 7,i�ir TOTAL D_iE VENDOR 72.00 REIMBURSMTS-NATE LEAG MTG 36..71 TOTAL PREPAIDS rr�. TOTAL VOUCHERS 36.7x1 TOTAL DUE VENDOR ;,,71 RUN DATE: 0.3/31/1999 17:07:47 FUND/SECT-ACCT-PROJECT-ACCT HIGHPOINT 0014095 -42111 -- 0014095 -42111 -- 00140'95 -42111 -- 0014095 -42111 -- 0014095 -42111 -- LORI H1MES 001 -3,4740 -- HOME DEPOT 0015314-42210-- LILI HONG 001-34740-- J. MICHAE- HUBS C:Cii ACCii 11555:5-45506-- 1CMA RET MEMENT TRI -21T. -457 vl iCM+ RETMEMENT-401 21-21102;-- C:'l OF DIAMOND BAR VOUCHER REGISTER PAGE: 11 DUE THRU: 04/06/1999 PREPAID PO # INVOICE DESCRIPTION AMOUNT DATE CHECK 64978/85 PREPRESS SVCS -10TH ANNIV .21,65 64999 DIGITAL PRPRSS SVCS -RC AD 21.65 64973/65 PREPRESS SVCS -AD 21.65 65069,180 DGTL PRPRSS SVCS-WNDML AD 21.65 x5069/&0 DGTL PRPRSS SVCS-BUS.CRDS 21.65 TOTAL PREPAIDS .00 TOTAL VOUCHERS 108,25 TOTAL DUE VENDOR Iii ;,25 RECREATION REFUND 59.00 TOTAL PREF'AIDS ,00 TOTAL VOUCHERS _ 59.00 TOTAL DUE VENDOR 59.00 1110567 MISC SUPPLIES -HERITAGE P1:. 60.62 TOTAL PREPAIDS .00 TOTAL VOUCHERS 60.62 TOTAL DUE VENDOR 60.62 RECREATION REFUND 59,0(2 TOTAL PREPAIDS .00 TUTA_ VOUCHERS 59.00 r. TOTAL I>L1E VEPa n ,. R 11,100 WSTE/ENVRNMNTL WOES SVCS 490.00 WSTE/ENVRNMNTL NPDES TRNG 1,418.62 WSTE/ENVRNMNTL BLCK: GRNT 432.50 F'ROF.SVCS-WASTE TSK FORCE 1,840.00 TOTAL PREF`AIDS .00 TOTAL VOUCHERS TOTrL DUE VENDOR 4,231.18 MAR/PP/4 P'AYROL'L DEDUCTIONS 1.::(14.00 04/06/1999 35:319 MAR/PP3/4 BENFT CONTRIB-ALL DEPTS 9,762.91 04/06/1999 35319 MAR/F;'3/4 CONT. CONTRIBUTIONS 400=.00 04/06/1999 35319 TOTAL tREPAIDS 11,766.91 TOTAL VOUCHERS .00 TOTAL DUE VEr, OR 11, 76 :..;1 PP3!4-DEF COMP (.42;1)CDNTR 1,34'2.30 274/06/1999 35:318 PF'S.rL. PP5/6 DEF COMP 401(A) 1,342.30 TOTAL P-'EPAIDS 1,342.30 -CTA'" VOUCHERS 1, 34''.30 T0TA'L DUE 684 t RUN DATE! 03/31/1999 17:07:47 FUND/SECT-ACCT-PROJECT-{CCT INCYCLE 1264411 -46250 -- 1264411 -46250 -- INDUSTRY EQUIPMENT RENT 1255215 -421:30 -- INLAND Ei . IRE 1015350-45_'10-- 11'5360-4= 'i0-- INLAN0 VALLEY DAILY BULLETIN 001-23010-- - 1' i .•_��r;-4211`-- it{LRU :ALLEY HUMANE3DC_cTY ,).J4 !,3 1- .541 — 1NTERNATTONAL SERVICESS Iht ,'i1-45410-- IRPM-OATEI AY 014' 090-42140-- i r 114+._091? -4214?-- - 850 10', -;/190 -APR LEASES?.UITES 17.36i.3G LEASE SUITE iOO & 190 -MAR 17":, 1.3)361 04/06/1999 3`328 TOTAL PREPAIDS 17,:361.30 TOTAL VOUCHERS 17, *361 S* TOTAL DUE 'VENDOR 347722.60 - -Y IF DIAMOND RAR VOUCHER. REGISTER PAGE: 12 DUE THRU: 04/06./1999 PREPAID PO # INVOICE DFSCF'IPTION AMOUNT DATE CHECK BIKE PATROL EQUIPMENT 2,478.93 041061/1999 35317 BILE PATROL EQUIPMENT 1,712.51 04/06/19'49 35317 TOTAL PREPAIDS 4,191.44 TOTAL VOUCHERS .00 TOTAL DUE VENDOF 4,191.44 751, IE2.06411 TR,CK RNTAL-FOOD GVE A WAY 62.90 TOTAL PREPAIDS ,Itis TOTAL VOUCHER'S 62,90? TOTAL DUE VENDOF 62,90 t - 02249'' EXCRSN-MULTI MEDIA /'24 700.011 0 499 EXCRSN-MULTI MEDIA 2/24/ 414.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 1,114.00 TOTAL DUE VENDOR 1 114.00 LEGAL AD- FPL 9?_ -5.; ' 81 c•0 75- 455031E'8' LEGAL AD-AMDMT PKNG PNLTY 40.95 --• i;2'•_? -I2/_, LEGAL AD -PUBLIC: HEARING 140.41 LEGAL AD - FPL 93-057 111.15 LEGAL AD - FPL 99-03 93.66 LEGAL AD- FPL 98-30 93.60 d.r LEGA.'- AD- FPL .: �._i 81.90 _ LF -AL AD-WRLSS TELEC. :321.2_ LEGHL A� Di it 4 -_ TOTAL �`,EP'A1DS 00 TOTAL D!E VEtvIf_, 1,11?".17 346:S rL�iJ. ? ANIMAL 'C' NHL SVCS-AFF1 90 5.3t,1. TjTAL VOL! H RS 5 i.92 70FV .80 ': _' CRS�NG C�uARG SVCS -FEB .. rc 6, i?,. �,,.� TO AL PREPAIDS ,j03 TOTAL VOUCHERS 6,0.33. 55 TOTAL DUE VEN OR 6,00.55 - 850 10', -;/190 -APR LEASES?.UITES 17.36i.3G LEASE SUITE iOO & 190 -MAR 17":, 1.3)361 04/06/1999 3`328 TOTAL PREPAIDS 17,:361.30 TOTAL VOUCHERS 17, *361 S* TOTAL DUE 'VENDOR 347722.60 RUN DATE: 03/31/1999 17:07:47 �.. r'- .IA SND DAR �!OUCHER F;EGISTER PAGE: 13 DUE: THRU; 04/06/1999 FUND;SECT-ACCT-PROJECT-ACCT FO # INVOICE DFIp-_0N PREPAID AMOUNT DATE CHECk. JACK ISTIK 0015553-44100-- T & T COMM.MTG-3/11/99 40.00 TOTAL PREPAIDS .OU TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.0101 JOE A GONSALVES & SON 0014010-44(100-- 7737 PROF SVCS-APRIL VCS-APRIL '99 .^•.,000.00 TOTAL PREF'AIDS . TOTAL VOUCHERS'' TOTAL DUE VENDOR :i000,(j01 3,0010,[x7 JOYCE LEONARD -COLEY 01),15553-44100-- T t: T COMM.MTG-3/11/99 _ 4u.0 0 00 TOTAL PREPAIDS TOTAL VOUCHERS 40,00 TOTAL DUE VENDOR 40.00 JUDICIAL DATA SYSTEMS CORPORATION 001 - FEE: -REVIEW PROCESSING 1:.00 +,, ' 411-4540:-- JAN -PARKING CITATION yP,,9L 0014411-45405-- FEE -HEARING PROCESSING ` " 2�._ _, � .00 14 ACA'[_- aAN REVIEW PROCESSING 24.!70: FEE:-PAR:TNG CITATION 1: - .. r TOTAL PREPAITEDS TOTAL VOUCHER_: .00 491.6 TOTAL DUE VENDOR 491.63 ��011401�01-41L� •-- 75 7/OPEN MISC.SUPPLIES-SYCM CYN PF" Of) 153 14-4221 Cl- i1ISC.5UF'F iE_ GENL GOVT 6.86, -' ­­rl !` -:-=-'-'SE;li?PEN 7.�!7t OPEN; MISC,SUPPLIES-HERITAGE CC 3.05 'ISC.SUF'PLIES-UUMMITRIDGE 1' .85 'S:� i;OFEt MIc�f-�.L_!_PPLIES-HERITAGE FY .6, joui OPEN PARKS ?',ISC.SUPPLIESI :1E- 422100 -- 75:301/OPEC: MISC.S':JPPLIES-PETERSON PK 16.90- %OPEC: MISC.SUFPLIES-F'ANTERA Pr:: - u .45 TOTAi. PREPAIDS .00 TOTAL 'TOUCHERS ;':34.24 TOTAL DUE VEPiDOF' 284.24 KEYSTONE UNIFORM CENTERS 12'64411-46250-- 7?:;'; t7?9 EG!UIPMT-SHERIFF'S TEAM 2,901,[?5 05 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2.901.0x5 TOTAL DUE VENDOR 21901.05 KLEINFELDE' - '-'5`_'1`-44000! -- E12{: 12'12-1/3 PROF.SVCS-MINNEOUA_. 1..,,5,,_,.00 TOTAL PREPAIDS TOTAL VOUCHERS .001 T;.; T�� RTIA. _ i�JE VENDOR I5 55,^„ri(1 1 � ,_ - 55','._1 1 _a' D AM`1h; BAS'. RUN DATE: 03/31/1999 17:07:47 VOUCHER RECISTE=; PAGE 14 DUE. TRU: 04/06/19P9 FUND/SECT—ACCT—PROJECT—ACCT LA CELLULAR 0014090 -46140 -- PO # INVOICE SCRITION 8419 4683/4676 PHONES — VEHICLES TOTAL PREPAIDS TOTAL VOUCHER: TOTAL DUE VENDOR PREPAID AMOUNT DATE CHECK: 731,c5 00 731 331 731 °° LEAGUE OF CA CITIES - 0014090-42,330-- CORP.AIRLINE .AIF;LINE TICF;ETS - 1"180.00 0014010-42330-- GENL ME"SHP MTG 4/1—HERRA 23.00 04,10611999 35329 TOTAL PREPAIDS 22.01 TOTAL VOUCHERS TOTAL DUE YENDOF 1 403.00 LEIGHT41 u ASSOCIATE_ 001-2:x012-- F'F.UF.SVCS— EN 90-21091 • 2 =n. 2 7. ,.• 001-1:=1x12-- PROF -SVCS— EN 98-214 280.75 25050116-46415— 1 4 20-3-4L4151 LEI00,---.: 53, PROFSVCS—LORBEER MDDL SC 661.15 PROF.SVCS— EN 98—'1'24 217.50 001-2:3012-- PROF.SVCS— EN 96-223 112.50 FR.OF.SVCS— EN 98-2.2to 45.0. i—' PROF.SVCS— EN 98-217 :385.00 LEl00060522 PP,OF.SVCS— EN 90-218 Y 262.5i� LES:-•a_:;t, F'ROF.5'ti'CS— EN 9=;-22', 1,0'ix,N} LEI0007084 PROF SVCS— EN 98-129 397,50 01-220121— PR'3F.S'VCS— EN 98-221 447.50 250551+-4r'_:4i2-125'''-4641 LEI00069F-, PROF.SVCS—MONTEFINO TRFFC 621.50 001-13012-- PRIF.SVCS— EN 98-222 367.00 PROF -SVCS— EN 98-128 465.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,520.50 TOTAL DUE VENDOR 5 510,5ia SCOTT LIN i x01555`: —44100-- LINSCOTT LAW & GREENSPAN 001555`-44100-- 001``�5 �-44100-- DAVILG LIU T &. T COMM.MTG-3/11/99 40.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40,00 TOTAL DUE VENDOR 40,00 CORRECTION —40.00 T ":: T COMM.MTG-3/11/99 40,00 TOTAL PREPAIDS TOTAL VOUCHERS .00 TOTAL DUE VENDOR ,00 CONE REIMB—LEAG.CONF3/3,4 71. 51 — T"`? AL PREPAIDS ;0 TOTAL VOUCHERS 71.55 TOTAL DUE VENDOR 71,; RUN DATE: 03/31/1999 17:07:47 "ITY DP DIAMOND PAF; VOUCHER REGISTER PAGE: 15 :SUE THRU ; 041106,119,79 FUND/SECT-ACCT-PROJECT-ACCT PO 9 INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK: LOS ANGELES COUNTY PUBLIC WORKS 0015510-45530-- n.c 7,ab.• 4E:04 IND WASTE SVCS.-JAN '99 1859.42509510-46412-12J98-46412 �; - '�19_A 460:; PROF.S�,S-TRFFC SGNL CNTLy ,. ',552 �'i 0015_'::1-4580G-- _ 7532 INPW99-460` SUMP PUMP MAINT-JAN 90 4:,7.4:' TOTAL PREPAIDS ); TOTAL VOUCHERS 4,.:4;'.64 TOTAL_ DUE VENDJOP 4,849. 64 LO ANGELES COUNTY SHERIFFS DEFT 00144114-452-- 0 54 14411-45402-- , , , .-._�4/4LYI: - PROF SVCS-TRAFF ENFCR BCH 4,015.6.2E: 00114411-454;'1-- I3374/46=/4_: PROF SVCS-PPKNG ENFORCMT 2''.0_ � 1:=''-4 4697¢-.. PROF SVC:,-FEE,COS.TRCT SVC ?04,,264.74 TOTAL PREPAIDS .00 TOTAL VOUCHERS 309,150.05 TOTAL DUE VENDOR 309,150.05 RUTH D LUMSDON Of)!-347080-- RECREATION REFUND 49,00 TOTAL PREPAIDiS .00 TOTAL VOUCHERS 43.01,} TOTAL DUE VENDOR 49,00 STREET MAIrt ,,TntET TCUR=; T5}C DEr-: .SAN DIEGO TRAIN EXCRS 200.00 TOTAL FREPAID5 .00 TOTAL VOUCHERS 200,00 TOTAL DUE VENDOR, Erb RETRO MOBILE r� ;^ ,. 0141S C,�,. ,JPr,CATi�,.� 12-64441-46250-- "4-i SUPPLIES,-COMM.VOLUNTR PTL 171.04 TC'TAL PREPAIDS .00 TOTAL VOUCHERS 171.04 TOT=;_ DUE VENDOR 171.04 MOBILE MODULAR MANAGEMENT GFllj2P 811- „ J::.209 LEASE-PR T k E SYCM C At F°}`. d 460.06 TOTAL PREF IDS .00 TOTAL VOUCHERS 460. 0.1S. TOTAL DUE VENDOR 460.06 KOLAINM MORRIS C7C A 11 I j._.J.JJ-X410{1-- T T 6. COMM. TG-:_13;:-::; 4!;.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 40.00 T7,Tp,i DUE VENDOR 4:.00 MT. BALDY UNITEI! WAY jN'I-211113-- -- PP--e PAYROLL. DEDUCTIONS ; TOTAL PRE PAIDS 00 TOTAL VOUCHERS TG T hL DUE 'VENDOR CITY OF DIAMOND BAR RUN DATE: 03/31/195-9 17:07:47 VOUCHER REGISTER PAGE: 16 DUE THRU: 04/06/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT F'O # INVOICE DESCRIPTION AMOUNT DATE CHECK NEXTEL 0014440-42130-- 7879 1301021 RADIO REPEATER ANNL SVCS 216.86 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 216.86 TOTAL DUE VENDOR 216.:16 OFFICE DEPOT 0015510-41200-- 7666/OPEN SUPPLIES -PUBLIC WORKS 78.15 0015510-412,001-- 7666(0FEN SUPPLIES -PUBLIC WORKS, 25.57 0015510-41200-- 7666/OPEN CR MEM -PUBLIC WORKS -25.:7 0015510-41200-- 7666/'OPEN SUPPLIES -PUBLIC WORKS 65.5 0015510-41200-- 766'/OPEN CR MEM -PUBLIC WORl'.6 TOTAL PREPAIDS tali TOTAL VOUCHERS 117.80 TOTAL DUE VENDOR 117.80 ROH IT w_. PATEL ,. +)01-oUC-- '° REFUND -SECURITY DEP. 4'- r' �� = `0.00 TOTAL PREFAIDS .00 TOTAL VOUCHERS 51'.0 ` TOTAL DUE VENDOR 50.00 PAYROLL TRANSFER 001-1021?()-- 07700120 PAYROLL TRANSFER-PP6 59,900.00 04/06/199`.? FPCI TOTAL PREPAIDS 57,900.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 5=' 1ri.ial? PENTAmATION ENTERPRISES INC 1x1?140° -42125- ?.,121 DATN LItl7 CHhR E= 6.47 TI-,T�` CP'EPAID,-S .t)p TOTnL VOUCHERS 6.47 TOTAL DUE VENDOR 6.47 PERS HEALTH MARCH ADMIN FEE 47.1:; 04!L,liy9'a ?5324 0- Mr. ♦'EMS - MARCH HEALTH iN5 PREi�-MARCH ri�-� � tetyC, 10.31i.>: 1.4/06,.. nco- •�:�:4 0014000-40070-- MARC RETIRE COVERAGE1=.7° 04/0,/1999 353'14 TOTAL PREPAIDS 11%;383. o. TOTAL VOUCHERS. .00 TOTAL DUE VENDOR PjTr,,FY BOWES INIL ^''141?=1J-421'C!?-- 7=57 =:1t1'c_'•MAR° EG. RENTAL- /14-3130 36;,.91; 1�01`aJ{}-42121?-- 3407 UPDATE POSTAGE METER 121.91 TOTAL PREPAIDS .00 TOTAL VOUCHERS 591.81 TOTAL DUE VENDOR 591.81 POMONA JUDICIAL DISTRICT 001-32230-- DEC -PARKING ACTIVITY 705.00 001-320-- JAN -PARKING ACTIVITY 29:;,00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 995.00 TOTAL DUE VENDOR 995.00 RUN DATE: 0.3/31/1999 17:07:47 FUND/SECT-ACCT-PROJECT-ACCT POMONA VALLEY PIPE & SUPPLY CORP 0015322 -42210 -- PRO SKATE SUPPLY 164411-46250-- R & I BLUEPRINT 0015210-42110-- RALPHS GROCERY COMPAN' 0014090-4-222-5— ODI 4090-42-325- 12,55215-412200— RECOGN I 014,:? -420014190-4:-25-- 155215-4120'-- RECOGNI T I GiJ OvIl4090-4140r -- S INC RHF INC. 0 11;411-412,00-- RICHARDS WATSON & GERSHON 41U .140"' 1` -44020-- u..-- 280 l t -- ....'t 0` DIAMOND BAR VOUCHER REGISTER PAGE: 17 DUE. THRU: 04/06/1999 PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK -�? 52 SUPPLIES-SUMMITRIDGE PARK }51,55 TOTAL PREPAIDS .00 TOTAL VOUCHERS 151.55 TOTAL DUE VENDOR 151.55 8409 _/17(99 HOCKEY Et7UTPMENT-COPS 2,087.12 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,087,12 TOTAL DUE VENDOR 2,087.1 F'F'TG-TELECMMCTNS MAP` 108.34 TOTAL PREPAIDS Ott TOTAL VOUCHERS 108.34 TOTAL DUE VENDOR 10027352 CC LANTERMAN MTG-ti,/23/99 54.94 37257 SUPPLIES-MTG W/KNABE,AOIR 10.46 4651= EUPFLIES-SENIORS TOTAL �AL PRcrEP HIU5 OTAL VOUCHERS 102.36 TOTAL DUE VENDOR 102.36 x=4'19 90,331 CITY TILE` -j27.68 TOTAL PREF'AITS .00 T1 OTf; U L ',tOUCHEkS TOTAL 'DJE 'VEIN'"UOR 327.68 '55= BUSINESS CARDS T,. 43 TOTAL PREPAIDS TOTAL VOUCHERS .00 75,43 TOTAL DUE VENDOR 75.4_: 8499 26783/82 RADAR GUN-MAINT ac• ( 1VV.I'U TOTAL PREPAIDS 00 0 TOTAL VOUCHERS TOTAL DUE VENDOR 1Sr, t 188.00 7839'iOPEN JAN.LEGAL SVCS -GENERAL 4,396.8': 783'" OPEN JAN.LEGAL SVCS-CDBG . nv 7 ;c'. /0PEN JAN -LEGAL SVCS -FPL 98-10 21,61. 00 TOTAL �'REPAIUS TOTAL VOUCHERS .00 0131 t OTAL DUE VENDOR 5.02'.89 CITY OF DIAMDN"Lw BAF; RUN DATE: 03/31/1999 17:47:47 VOUCHER REGISTER' PAGE: 18 DUE THRU: 04/06/19'9 PREPAID FUND/SECT-ACCT-PROJECT-ACCT F'0 # INVOICE DESCRIPTION AMOUNT DATE CHECK ETHEL ROBHRENDAECK 001-32230-- REF DUPL PMT-PYG CITE 45.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 RDTARY CLUB OF DIAMOND BAR 0014095-42115-- AD - ROTARFGM 500. (m) 0410c:/1999 35326 TOTAL PREPAIDS 500.00 TOTAL VOUCHERS ,0() TOTAL DUE VENDOR SAM'S MOBIL 06140'? -42310-- 269?_: FUEL -GENERAL GOVT _ Lr.66 0014415-42:310-- 2693 FUEL-,%OLNTR PATROL 321.85 TOTAL PREPAIDS .00 TOTAL VOUCHERS 125.51 TOTAL DUE VENDOR 125.51 SAIN GABRIEL VALLEY TRIBUNE 001404;;-42115-- 14730 LEGAL AD-WIRELSS TELEC. 279.36 001-21010-- LEGAL AD - FPL 98-060 95.40 001-230,10-- LEGAL All - FPL 98-059 95.40 0014040-42115-- ?5?4 01275 LEGAL AD-AMDMT PKNG PNLTY 67.623 1255215-42115-- =_=. LEGAL AD -PUBLIC HEARING 184.=,2 001-23010-- LEGAL AO - FPL 98-057 163.44 LEGAL AD - FPL 99-0-' 140.40 001-2:=010-- LEGAL AD - FPL 92-030 140.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,166.40 TOTAL DUE VENDOR 1,166.40 �C;1AF 0 ?15'.`_is-4L325-- SOW CONF-L OREJEL 4{13 15,00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15.00 TOTAL DUE VENDOR 15.00 SE IRAN °ECUF'ITY „?"„ ;,-4401a?-- 7°'" 10'= COURIER SVCS -NO':' TOTAL PREPAIDS 00 TOTAL VOUCHERS 180.00 TOTAL_ DUE VENDOR 180.00 SIGN DEPOT ?1:?`^`•` 4141;;-- 848:= 190 3181 BANNERS FOR LIBRARY 245.51 TOTAL F`REF'AIUS .00 - TOTAL 'VOUCHERS 245.51 TOTAL DUE VENDOR 245.51 SO CA ASSN OF GOVERNMENTS 0t'1`210 -42c30-- REGN,HOUSNG CONF.4/7LUNGU 30.00 04/06/1999 35338 TOTAL PREPAIDS 30.00 TOTAL VOUCHERS Oct TOTAL DUE VENDDF;;.Ur? STAGE -" ST 1C..00AGE c--2h.i= TOTAL PREPAIDS .00 TOTAL 'VOUCHERS 100.00 TOTAL DUE VENDOR 12222.020 ifdDA::D �NSU:,A{a.t OF 0 :Ciihi+i AFF 1!- APRIL—LIFE 1PS PREMIUMS 467.222 AFRIL APRIL-SUF'F'L"t1TL LIFE F'REM 258. 90 110x'-- SUPPL LIFE INS F'REMS 214.90 04106/1999 3313 �-22106-- LIFE INS PREMS — MARCH 490„ 10; 04106J1915 35320 TOTAL. F'REPAIDE. 705.0:! TOTAL VODUNIERB 72_.10 TOTAL DUE VENDOR 1,431.10 11211' -n -h i.' 49VL SVCS FDR 4118/99 126'. 00 TOTA PREPAIDS 00 TOTAL VOUCHERS 126.022 — TOTAI- DUE 1iENDOR 121•,,00 .,T TY OF DIAMOND BAF RUN DATE: 03;31/1999 17:07:47 VOUCHER REGISTER PAGE: 19 DUE THRU: 04/06/15?9 PREPAID FUNDISECT—ACCT—PRDJECT—ACCT F'0 # INVOICE DESCRIPTION AMOUNT DATE CHECK SOUTHERN CALIFORNIA EDISON 0015311-42126-- ELCTRC SVCS—DAUL GROW PK: 41.90 0015316-42126-- ELCTRC SVCS—MAPLE HILL Pk: 220.,_x_ 0015318-42126-- — ELCTRC SVCS—PANTERA 1,038.41 0715 '-4'2i2E-- ELCTRC. SVCS—SUMMITRDGE PK. 167.27 1305538-42126-- ELECTRIC SVCS—DIST. 38 13.94 1415541-4126-- ELECTRIC SVCS—DISTRICT 41 220.14 0015319-42126-- ELCTRC SVCS—PETERSON 1,633.38 138550:8-42126-- ELECTRIC SVCS—DIST. 432 726.26 21015322-42116-- ELCTRC SVCS—RON REAGAN FK 457.51 0015510-42126-- ELECTRIC SVCS—TRFFC CNTRL 4,097.23 0015325-42126-- ELCTRC SVCS—STARSHINE 12.96 1:385538-42126-- ELECTRIC S.'CS—DIST. 3j3 108.18 0015314-42126-- ELCTRC SVCS—HRTG COMM CTR _ 607.80 0015331-42126-- ELCTRC SVCS—SYCAMORE CYN 275.45 0015313-42126-- ELCTRC SVCS—HRTG PRY; 423.60 0015510-42126-- ELECTRIC SVCS—TRFFC CONTL 354.01 1.395539-42126-- ELECTRIC SVCS— DIST. 39 711.90 TOTAL PREPAIDS VO TOTAL VOUCHERS 11,160.62 ` TOTAL DUE 'VENDOR 11,160.32 SOUTHERN CALIFORNIA OAS COMPANY 001=314-42126-- GAS SVCS— HERITAGE PARK. 161.78 TOTAL F'REPAIDS .220 TOTAL. VOUCHERS 161.78 TOTAL DUE VENJOR 16'1.7;; STAGE -" ST 1C..00AGE c--2h.i= TOTAL PREPAIDS .00 TOTAL 'VOUCHERS 100.00 TOTAL DUE VENDOR 12222.020 ifdDA::D �NSU:,A{a.t OF 0 :Ciihi+i AFF 1!- APRIL—LIFE 1PS PREMIUMS 467.222 AFRIL APRIL-SUF'F'L"t1TL LIFE F'REM 258. 90 110x'-- SUPPL LIFE INS F'REMS 214.90 04106/1999 3313 �-22106-- LIFE INS PREMS — MARCH 490„ 10; 04106J1915 35320 TOTAL. F'REPAIDE. 705.0:! TOTAL VODUNIERB 72_.10 TOTAL DUE VENDOR 1,431.10 11211' -n -h i.' 49VL SVCS FDR 4118/99 126'. 00 TOTA PREPAIDS 00 TOTAL VOUCHERS 126.022 — TOTAI- DUE 1iENDOR 121•,,00 CITY OF DIAMOND BAF; RUN DATE: 03/31/1999 17:07:47 VOUCHER REGISTER PAGE: 20 DUE THRU: 04/06/199 PREPAID FUND/SECT—ACCT—PROJECT—ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SUBWAY 0014090-42325-- COUNCIL MTB -3/16 5.99 0014090-42:325-- MTG W/K.NABE & AQUIRE 3/10 3.99 0014090-42325-- — CC LANTERMAN MTG-3/23/99 95.76 TOTAL PREPAIDS .00 TOTAL VOUCHERS 105.74 TOTAL DUE VENDOR 105.74 THE HOCKEY STOP 1264411-46250-- 8411 00022 HOCKEY EQUIPMENT—COPS 449.24 TOTAL PREPAIDS .00 TOTAL VOUCHERS 449.24 TOTAL DUE VENDOR 449.?4 THE ROTH GROUP 2505215-464211-- 9900:=/028/51 PROF.SVCS—JAN 16—FEE 15 7.937.6 250515-46420-- 99003110,2 8/51 PROF.SVCS—FEB—MAR 1:5 1,790.59 2505215-4642i1-- 9900:/023/51 PROF.SVCS—COMM CTR 1/6-15 3,075.01 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12,803.28 TOTAL DUE VENDOR 12,80=.28 MINGHSI TING 1101—:147:-_-- RECREATION REFUND 110.50 TOTAL PREPAIDS .()0 TOTAL VOUCHER_ 110.50 TOTAL DUE 'VENDOR 110.50 L'C R'EGENITS BERKLE 0+11551'-42=40-- R450 INSPCTN PRCTC CLS5—R MNLA 125. a l TOTAL PREPAIDS ,00 TOTAL VOUCHERS 125.00 TOTAL DUE VENDOR 125.00 UC51 E=;TEf =iDd EDUCTN & TRNNG—D HENSLEY 144.00 TOTAL PREPAIDS Dfl TOTAL VOUCHERS 144.001 TOTAL DUE VENDOR 144.00 UNITED PARCEL SERVICE 11 41 ij`0-421'20-- -_:27,:2710': EXPRESS MAIL TOTAL PREPAI=E .00 TOTAL VOUCHERS 21.75 T''TAL DUE VENDOR 2I,Tz -.OSEMARY VAN Gi ;DER 210:—=47411-- — RECR.EAT i O fJ REFUND TOTAL PREPAIDS .00 TOTAL VOUCHERS 7.00 TOTAL DUE VENDOR 7.00 — CITY OF DIAMOND BAF. - VOUCHER REGISTER PAGE, 21 RUN DATE 03/31/1999 17:0747 DUE THRU: 04/06/15??' FUND/SECT-ACCT-PROJECT-ACCT ARUN VIRuINI.AR (ai, lcrc:_ -44100-- PO #' INVOICE DE:�^;iF''IUti TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PREPAID AMOUNT DATE CHECK. VISION SERVICE PLANS MARCH -VISION F`REMS 74.0 0 i)i)t-1107-- c APRIL APRIL `.+iSIOt+ F'REMILM�, `4'1.15 tat)1 �fllla'—_ TOTAL PREPAIDS g9 rte,, 8 °` TOTAL VOUCHERS :71.15 TOTAL DUE VENDOR 222-00 WALNUT VALLEY UNIFIED SCHOOL DIST. �G •+ a /9814,3:x.+)3 ^7; 7808 FACILITY RENTAL- ^a, 6,601-3.00 001`+350-4 14,1-- 14918/148511 TREE MAINT SVCS -1/31/`9 14918/148511 is a ({ c 015558-45509__ TOTAL PREPAID5 '{)0 TOTAL VOU'CHEP;= 14,3:2.00; TOTAL DUE VENDOR 14,332'03 WALNUT VALLEY WATEF; DISTRICT WATER SVCS -DISTRICT 3.8_ �.c -,506.55F; 138=```'_5-4:'12`6-- WATER SVCS -PAUL C GROW P�:: e 58 -:1 - w.� WATERY '"' St -DISTRICT ^ 65 -_ WATER S`Y'CS-MAPLE HILL 4'`-° !6 WATER SVCS -TREE MAINT. �dalSccn-4cc�jo__ WATER SVCS-STARSHINE PARK. t,38.35 WATE-, SVCS-DIS+nTn ICT 41 WATER. Sb'CS-HERITAGE PARK 243 10 WATER SiJCS-F: REAGAN PAR!: - - •'''1 :-: 0k--'i.--�� 4- TOTAL PREPAIDS ' TOTAL VOUCHERS 7 - _,5,x.41 TOTAL DUE VENDOR 7,6S' .41 WARREN SIEC}E 421 4 FR:F.SVr9-FPL 98-057 74.0 0 01-x010- 421 PROF,SVCS-rFL 98451 00 Do-, TOTAL PREPAIDS 00 TOTAL VOUCHERS "`,00 TOTAL DUE VENDOR 222-00 WEST COAST ARBORISTS INC TREE MAINT SVCS -1115119Q 6,601-3.00 00115558-45509— ! 14918/148511 TREE MAINT SVCS -1/31/`9 14918/148511 1,500.00 ({ c 015558-45509__ TOTAL PREPAIDS '{)0 TOTAL VOUCHERS 8,1°3.00 TOTAL DUE VENDOR. " 1E3'0"' WFh ,,_+1� 11':;:; GRND AVE TRAFC STUDY 1;015`51-45 -- .00 Tcl; „IaOl, � �; n'.H��; EF 0 '?70 TOTAL DUE VENDOR RUN DATE: 03/31/1949 17:07:47 FUND/SECT-ACCT-PROJECT-ACCT PAUL WRIGHT 0014090-44000-- WYNDHAM PALM SPRINGS 0014010 -42330 -- 0014030 -42330 -- XEROX, CORPORATION DO 140901-422200-- .014090-4;100-- FREDRICK. VEIN ` 001-`3002-- YOSEMITE MATERS 0015314-41200-- •. �_;1 5 _•014-412+•_;0-- LJ' ?AMBRANG REPORT-C;TAL PPEPAIDE 114.24::. Lc REPORT TOTAL VOUCHERS 744,145.02 REPORT TOTAL }:� ,.TT O� DIAMOND VOUCHER REGI5TER PAGE: 22 DUE THRU: PREPAID PO # INVOICE DESCRIPTION AMOUNT DATE CHECK 7584 A/V SVCS-PL.s/'-,CNLI6,TD16 4C5.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 455.00 TOTAL DUE VENDOR 455,00; COCA 5/1 -16-COUNCIL 1,8315.2. 04/06/1999 h330 CCA 5/13-16 - CMGR 445.82 04/06/1999 35330 TOTAL PREPAID5 TOTAL VOUCHERS .00 TOTAL DUE VENDOR '' i°1.10 74.7-4 067547813114 MAINT/COPY SVCS-FEB106078 7474 06754711_'•/14 MAINT/COF''i SVCS-FEB10513 347, 25 TOTAL PREPAIDS .00 TOTAL VOUCHERS 654.50. TOTAL DUE VENDOR 654.50 49374 SECURITY DEF'. PANTERA 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 FEA058292 DRINKING WATER -HERITAGE P 110.44 FEB0502+2 EQUIPMT RNTL-HERITAGE P 19.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 129.44 TOTAL DUE VENi:-1.: 1:97.44 RECREATION RiEFUNI: 49.00 TOTAL PREF'AII:S .00 I O� C , TOTAL J�ii.�hEh;S 4'Y.O.: I_ T'7iAL DUE `,'ENDIOR 49.00 REPORT-C;TAL PPEPAIDE 114.24::. Lc REPORT TOTAL VOUCHERS 744,145.02 REPORT TOTAL }:� CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: April 6, 11999 REPORT DATE: March 30,1999 FROM: Linda G. Ma nusorY, Finance Director TITLE: Treasurer's Report — February 28, 1999 SUMMARY: ebruary Submitted for the City Council's review and approval��e Treasurer's related to the City employee'sFdefer ed 1999. It should be noted that this report no longer co compensation plan. Due to new legal requirements, in December 1998, the City Council adopted resolutions to eliminate the City's trustee relationship with these funds. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report —. Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) — Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? Yes No 2. Does the report require a majority vote? NIA —— Yes No 3. Has environmental impact been assessed? NIA _ _ Yes No 4. Has the report been reviewed by a Commission? _ _ Which Commission? Are other departments affected by the report? N/A _Yes _ No 5. Report discussed with the following affected departments: R IEWED BY:/: DEPARTMENT HEAD: errence L. Belanger Linda G. Magnus City Manager Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6,1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Treasurer's Statement— February 28, 1999 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the February 1999, Treasurer's Statement FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of February 1999. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G Magnuson TREASURER'S MONTHLY GASH STATEMEI4f February 28, 1999 TOTAL CASH __$23 259 722.64 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investment pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis. L.A.1.F - Effective Yield for February 1999 Money Market -Effective Yield for January 1999 5.210% 3.568% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's esti ated expend' ures. Terrence L. Belanger, Treas r r BEQNtNINfi TRANERl4 ENL1tNG. BALl1(y � I 4 MP 'ti itau t tlRt3Er to IN.' t3U . 1 AC.ANCE;': GENERAL FUND $12,118,318.68 $881,247.12 $1,001,334.18 ($10,433.28) $11,987,798.34 LIBRARY SERVICES FUND 109,992.24 577.56 109,414.68 COMMUNITY ORG SUPPORT FD 281.26 800.00 10,433.28 9,914.54 GAS TAX FUND 2,927,546.00 109,084.92 3,036,630.92 TRANSIT TX (PROP A) FD 1,878,636.69 79,379.29 111,586.66 1,846,429.32 TRANSIT TX (PROP C) FD 2,058,826.98 39,003.90 2,097,830.88 INTEGRATED WASTE MGT FD 192,672.43 21,945.80 22,251.13 192,367.10 AIR QUALITY IMPRVMNT FD 153,051.03 400.42 152,650.61 TRAILS & BIKEWAYS FD (S8 821) 30,065.79 30,065.79 PARK FEES FUND 174,876.21 174,876.21 S PARKS GRANT (PRP A) FD (598,533.64) 130,838.00 (467,695.64) FACILITIES & PARK DEVEL. FD 1,395,896.18 1,395,896.18 COM DEV BLOCK GRANT FD (124,204.33) 16,958.50 (141,162.83) CITIZENS OPT -PUBLIC SAFETY FD 345,052.04 2,315.72 342,736.32 NARCOTICS ASSET SEIZURE FD 318,206.59 318,206.59 LANDSCAPE DIST #38 FD 506,236.13 10,868.76 14,049.75 503,055.14 LANDSCAPE DIST #39 FD 168,134.40 8,749.27 16,033.34 160,850.33 LANDSCAPE DIST #41 FD 296,968.44 6,290.73 3,450.30 299,808.87 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 227,072.04 94,872.74 132,199.30 SELF INSURANCE FUND 938 719.21 938 719.21 TOTALS 56,"5.15 $1,287,407.79 1, 84,630.30 .00 $23,259,722.64 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $287,624.83 PAYROLL ACCOUNT 296.10 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $288,670.93 INVESTMENTS: US TREASURY Money Market Acct. $462,841.38 LOCAL AGENCY INVESTMENT FD 22,508,210.33 TOTAL INVESTMENTS $22,971,051.71 TOTAL CASH __$23 259 722.64 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investment pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis. L.A.1.F - Effective Yield for February 1999 Money Market -Effective Yield for January 1999 5.210% 3.568% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's esti ated expend' ures. Terrence L. Belanger, Treas r r CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL FROM: CITY TERRENCE L. BELANGER, CITY MANAGERK/1 W� RE: FISCAL YEAR 1998-99 BUDGET AMENDMENT #2 (REVISION) DATE: APREL 6, 1999 RECOMMENDATION: It is recommended that the City Council approve Budget Amendment #2 of the Fiscal Year 1998- 99 Municipal Budget. DISCUSSION: GENERAL FUND: Resources: The current adjusted Municipal Budget for Fiscal Year 1998-99 (FY98-99) projects General Fund resources in the amount of $11,790,928. There is no recommendation for change in this estimate at this time. Expenditures: The current adjusted Municipal Budget for Fiscal Year 1998-99 (FY98-99) estimates General Fund expenditures in the amount of $11,263,498. Amendment #2 estimates FY98-99 expenditures to be $11,403,748 reflecting an increase of $140,250. The projected increases in General Fund expenditures are mainly due increased public information activities and continued support of several community organizations. It is also being proposed to add an allocation of $50,000 to cover professional planning services related to the Tres Hermanos Conservation Authority. General Fund Balance: The projected year-end increase in General Fund balance, per the proposed amendment is $387,180. FY 1998-99 BUDGET AMENDMENT #2 GENERAL FUND EXPENDITURES (REVISION) Current Descri Adjusted / Council 001-4010-42325 3,000.00 1,00.00 4,000.00 Addnl Com Activities/ g Meetings Travel-Meetings/Conferences 001-4010-42330 19 000.00 5000.00 6,000.00 24,000.00 Budget Refinement City Attorney Special Legal Services 0014020-44021 93,572.05 10,000.00 103,572.05 Litigation Activities-Beach/Cour City Manager Travel-Meetings/Conferences 001403042330 16 500.00 5000.00 21,500.00 Budget Refinement 5,000.00 General Government Printing 001-409042110 8,000.00 • 5,000.00 13,000.00 17,500.00 Flyer Printing Addnl Community Information Advertising 001-4090-42115 001-4090-42120 7,500.00 25,000.00 10,000.00 5,000.00 3 ,000.00 Public Notice Mailing Postage Mailing Services 001-4090-42121 0.00 1,000.00 6,000.00 1,000.00 1 30,000.00 Public Notice Mailing Budget Refinement Telephone 0014090-42125 001409042130 24,000.00 14,000.00 5,00.00 19,000.00 Public Mtg-Audio Equip Equipment Rental 001-4090-42325 18,000.00 2,000.00 20,000.00 Public Mtgs Meetings Travel-Meetings/Conferences 001-4090-42330 3,500.00 10,000.00 13,500.00 1,100.00 Budget Refinement Light Bar/Radios Code Enf Truck Misc Equipment 001-4090-46250 0.00 45,100-00 Communications & Marketing Communications 001-4095-42115 10 000.00 2,500.00 12,500.00 Budget Refinement Advertising 2,500-00 Law Enforcement Equipment Maintenance 001-4411-42200 3,500.00 500.00 4,000.00 78,000.00 CLAP, Radar Units Traffic Chks, Bike Patrol, Pkg Enf CS-Sheriff/Sp Evts 001-4411-45402 70,000.00 B 500.00 Volunteer Patrol 001-4415-42310 0.00 500.00 500.00 Budget Refinement Fuel 500.00 Community Development 001-5210-44000 45,999.00 95,999.00 Tres Hermanos Conservation Auth Professional Services 50,000.00 Public Wks Admin Professional Svcs 001-5510-44000 6,000.00 500.00 6,500.00 Temp Svcs -Secretary Coverage 500.00 Transfer -Out Tr -out - Com Sup Orgnztn Fd 001-9915-49011 15,650.00 12150.00 12,150.00 27,800.00 Supplemental Com Orgnztn Support Total Change In General Fund Expenditures $140,250.00 FY 98-99 Amended General Fund Resources 11,790,928.00 FY 98-99 Amended General Fund Expenditures 11,403,747.66 Net Resources over Expenditures $387,180.34 ,e .a CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: TERRENCE L. BELANGER, CITY MANAGE RE: FISCAL YEAR 1998-99 BUDGET AMENDMENT #2 DATE: APRIL 6, 1999 RECOMMENDATION: It is recommended that the City Council approve Budget Amendment #2 of the Fiscal Year 1998- 99 Municipal Budget. DISCUSSION: GENERAL FUND: Resources: The current adjusted Municipal Budget for Fiscal Year 1998-99 (FY98-99) projects General Fund resources in the amount of $11,790,928. There is no recommendation for change in this estimate at this time. Expenditures: The current adjusted Municipal Budget for Fiscal Year 1998-99 (FY98-99) estimates General Fund expenditures in the amount of $11,263,498. Amendment 42 estimates FY98-99 expenditures to be $11,353,748 reflecting an increase of $90,250. The projected increases in General Fund expenditures are mainly due increased public information activities and continued support of several community organizations. General Fund Balance: The projected year-end increase in General Fund balance, per the proposed amendment is $437,180. Descri FY 9 995-99 BUDGET AMENDMENT #2 GENERAL FUND EXPENDITURES Current Account # Budget Amendment Adjusted City Council Meetings 001401042325 3,000.00 1,000.00 4,000.00 Addnl Com Activities/Mtg Travel-Meetings/Conferences 001-4010-42330 19 000.00 5 000.00 24,000.00 Budget Refinement 6,000.00 City Attorney 10,000.00 103,572.05 Litigation Activities-Beach/Cour Special Legal Services 001-4020-44021 93,572.05 10,000.00 City Manager Travel-Meetings/Conferences 0014030-42330 16 500.00 5,000.00 21,500.00 Budget Refinement 5,000.00 General Government Printing 001-409042110 8,000.00 5,000.00 13,000.00 Flyer Printing Advertising 001409042115 7,500.00 10,000.00 17,500.00 Addnl Community Information Postage 001409042120 25,000.00 5,000.00 30,000.00 Public Notice Mailing Mailing Services 001409042121 0.00 1,000.00 1,000.00 Public Notice Mailing Telephone 001-4090-42125 24,000.00 6,000.00 30,000.00 Budget Refinement Equipment Rental 001-409042130 14,000.00 5,000.00 19,000.00 Public Mtg-Audio Equip Meetings 001-409042325 18,000.00 2,000.00 20,000.00 Public Mtgs Travel-Meetings/Conferences 001-4090-42330 3,500.00 10,000.00 13,500.00 1,100.00 Budget Refinement Light Bar/Radios Code Enf Truck Misc Equipment 001-4090-46250 0.00 1,100.00 45,100.00 Communications & Marketing Advertising 001409542115 10,000.00 2,500.00 12_,500.00 Budget Refinement 2,500.00 Law Enforcement Equipment Maintenance 001-4411-42200 3,500.00 500.00 4,000.00 CCAP, Radar Units CS-Sheriff/Sp Evts 001-4411-45402 70 000.00 8,000.00 78,000.00 Traffic Chks, Bike Patrol, Pkg Enf 8,500.00 Volunteer Patrol Fuel 001-441542310 0.00 500.00 500.00 Budget Refinement 500.00 Public Wks Admin Professional Svcs 001-5510-44000 6,000.00 500.00 6,500.00 Temp Svcs -Secretary Coverage 500.00 Transfer -Out Tr -out - Com Sup Orgnztn Fd 001-9915-49011 15,650.00 12,150.00 27,800.00 Supplemental Com Orgnztn Support 12,150.00 Total Change In General Fund Expenditures $90,250.00 FY 98-99 Amended General Fund Resources 11,790,928.00 FY 98-99 Amended General Fund Expenditures 11,353,747.66 Net Resources over Expenditures $437,180.34 FY 1998-99 BUDGET AMENDMENT #2 Community Support Organization Fund Current Arrtnunt * vallww15,650.00 Transfer In -Gen Fd 011-39001 Expenditures Contrbtns-Com Grps 011-4010-42355 15,650.00 Adjusted Amendment 12,150.00 27,800.00 Budget Refinement 12,150.00 27,800.00 Budget Refinement CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 30, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 100 feet of red curb on the north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive". SUMMARY: In order to enhance the visibility distance of motorists who wish to make turns onto Pathfinder Road from Presado Drive, the Traffic and Transportation Commission recommends to the City Council the installation of 100 feet of red curb on north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive. Motorists' visibility is currently restricted by vehicles of Diamond Bar High School students, who utilize Pathfinder Road for parking during school days. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled:: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 100 feet of red curb on the north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive". LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) X Other: 3/11/99 T/T Minutes Aerial Map Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? X Yes —No Which Commission? Traffic & Transportation 5. Are other departments affected by the report? N/A _ Yes _ No 0 Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belan James DeStefano r vid G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 100 feet of red curb on the north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive". ISSUE STATEMENT: To enhance visibility distance for motorists on Presado. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 100 feet of red curb on the north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive". FINANCIAL SUMMARY: The installation of the red curbs will be funded through the City's Signing and Striping Maintenance account. BACKGROUND/DISCUSSION: On March 11, 1999, the Tragic and Transportation Commission approved the recommendation to install a red curb on the north side of Pathfinder Road at Presado Drive. This recommendation was suggested to enhance the visibility distance for motorists who whish to make turns onto Pathfinder Road from Presado Drive. Pathfinder Road is a major arterial with a speed limit of 45 MPH between Brea Canyon Road and Diamond Bar Boulevard. It extends from Diamond Bar Boulevard to Brea Canyon Cut -Off Road. During school days, both sides of this street, mainly between Presado Drive and Brea Canyon Road/Fern Hollow Drive, is utilized by Diamond Bar High School students for parking. Page Two Pathfinder Road/Presado Drive April 6, 1999 The visibility of motorists on Presado Drive who wish to turn onto Pathfinder Road is significantly impacted when vehicles are parked due to the Pathfinder Road's vertical curvature. According to the Walnut SheriFs Department, there was one reported accident at this intersection within the past three years. In order to increase the visibility distance of motorists on Presado Drive, the Traffic and Transportation Commission recommends to the City Council the installation of 100 feet of red curb on north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive'. Area residents were invited to attend the Traffic and Transportation Commission meeting as well as the City Council meeting. Prepared By: David G. Liu/Tseday Aberra 6H 11, 1999 PAGE 2 Commissioner Virginkar was unanimously elected to serve as ViceC "f the Traffic and Transportation Commission. 2. APPROVAL OF MINUTES: A. Minutes of January 14, 1999 1. S/enegenepartment Presentation orkshop Vkar moved, C/Leo d -Colby seconded, to approve the minutes of the January 14raffic and Tran ortation Commission Workshop as submitted. The motion woved 4-0-1 ' C/Istik abstaining. 2. Reeeting the Traffic and Transportation Commission. Vka oved, C/Leonard-Colby seconded, to approve the regular Traffic and Tron Commission meeting minutes as submitted. The motion was approved 4- 0-/Istik abstaining.B. Minutes ory 11, 1999. 1 • /Regular Meeting of the Traffic and Transportation Commission. C/Leonard-Colby moved, VCNirginkar seconded, to approve the regular Traffic and Transportation Commission meeting minutes as submitted. The motion was approved 5- 0. II. COMMISSION COMMENTS: None Offered. PUBLIC COMMENTS: None Offered. IV. CONSENT CALENDAR: (3 Installation of red curbs on Pathfinder Road at Presado Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission recommend to the City Council the installation of 100 feet of red curb on the north side of Pathfinder Road west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road on the east side of Presado Drive. RCH 11, 1999 1� A. Ifl NOTE: PAGE 3 C/Leonard-Colby moved, VCNirginkar seconded, to recommend to the City Council the installation of 100 feet of red curb on the north side of Pathfinder Road west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road on the east side of Presado Drive. Motion carried by the following vote: AYES: COMMISSIONERS: Istik, Leonard/Colby, Lin, VCNirginkar, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None BUSINESS: of multi -way stop signs at the intersection of Longview Drive and Eastg# Drive. DDPW u presented staffs report. Staff recommends that the Traffic and Tr sportation Commissio iscuss the issue of multi -way stop signs at the intersection of ngview Drive and Eastgate Drive d make its recommendation to the City Council. Following discussion, a Commission concurred to direct staff to rther investigate the matter and bring forth its reco hiendation. Parking Issue on Fallow Field DDPW/Liu presented staffs report.Xe s that the Traffic and Transportation Commission discuss and review the pon Fallow Field Drive and concur with staffs recommendation to remove the existirking, 8 a.m. to 5 p.m. Monday - Friday" signs along Fallow Field Drive and Preplace with "No Parking, Except by Permit" signs; and to remove the existing "N - 8 a.m., Monday - Friday: signs in front of the FMC property on Fallow Field De "No Parking, Except by Permit" signs. Armondo Farmacona, 20944 Isco Court, ???????(the Maybe you can fill in...... / Gary Ditford, 3130 Fpnow Field Drive (microphone still not to help fill in here........ was not turned on)!!! Maybe David can VCNirginkar ggested that if the problem hours on Fallow Field Drive are betwe 8:00 a.m. to 5:00 p.m., a recommendation might be to place signs on the street that say "No Par ' 8 a.m. to 5 p. xcept by Permit". said she would prefer to require First Mortgage Corporation to use their RESOLUTION NO. 99- ` A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF 100 FEET OF RED CURB ON THE NORTH SIDE OF PATHFINDER ROAD IMMEDIATELY WEST OF PRESADO DRIVE AND 50 FEET OF RED CURB ON THE NORTH SIDE OF PATHFINDER ROAD IMMEDIATELY EAST OF PRESADO DRIVE B. RECITALS. (i) The Traffic and Transportation Commission considered this matter at a public meeting on March 11, 1999. (ii) At the meeting of March 11, 1999, the Traffic and Transportation Commission determined that the installation of 100 feet of red curb on north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive is appropriate. (iii) The Traffic and Transportation Commission recommends the installation of 100 feet of red curb on the north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Section 10.16.480 of the Diamond Bar City Code, as heretofore adopted; -1- 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the approval of the installation of 100 feet of red curb on the north side of Pathfinder Road immediately west of Presado Drive and 50 feet of red curb on the north side of Pathfinder Road immediately east of Presado Drive; and 3. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said red curbs to be installed. PASSED, APPROVED and ADOPTED this day of , 1999. MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved, and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of , 1999 by the following vote: AYES: NOES: ABSENT: ABSTAINED: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ATTEST: -2- City Clerk, City of Diamond Bar CITY OF DIAMOND DAR AGENDA REPORT AGENDA NO. 69,"6 TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highcrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive". SUMMARY: In order to ensure that motorists making turn movements maintain their respective lanes, and to ensure that vehicles on Goldrush Drive come to a complete stop when reaching Highcrest Drive, the Traffic and Transportation Commission recommends to the City Council the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highcrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highcrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive". LIST OF ATTACHMENTS: X Staff Report X Resolution(s) Ordinance(s) Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) X Other: 3/11/99 TIT Minutes, Aerial Man I . Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority X Yes — No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? Trac & Transvortation 5. Are other departments affected by the report? N/A _ Yes —No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belangeu hdhes DeStefan6 avid"iu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highscrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive". ISSUE STATEMENT: To ensure that motorists making turn movements maintain their respective lanes, and to ensure vehicles on Goldrush Drive come to a complete stop when reaching Highcrest Drive. .RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highscrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive". FINANCIAL SUMMARY: The installation of the striping and stop sign will be funded through the City's Signing and Striping Maintenance account. BACKGROUNDIDISCUSSION: On March 11, 1999, the Traffic and Transportation Commission approved staffs recommendation to install 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highscrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive". Goldrush Drive and Highcrest Drive are residential streets. Goldrush Drive is 2,640' in length with a 60' right-of-way, and a 40' street width, and has a notable vertical upgrade as it approaches Highcrest Drive. Highcrest Drive is 1,295' in length with a 64' right-of-way, and a 40' street width. A cul-de-sac with seventeen residences, Highcrest Drive also has a notable vertical grade as it approaches Goldrush Drive. Page Two Goldrush Drive/Higherest Drive April 6, 1999 Although both streets experience vertical grades, as motorists approach the intersection, their visibility distance does not appear to be restricted. However, it was noted that some motorists on Goldrush Drive do not give the right-of-way to those on Highcrest Drive. There were no reported traffic accidents at this intersection within the past three years. To ensure that motorists making turn movements maintain their respective lanes, the Traffic and Transportation Commission recommends to the City Council the installation of 50' of double yellow centerline striping on each respective leg of the intersection. Furthermore, the Commission recommends the installation of a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive to ensure that vehicles on Goldrush Drive come to a complete stop when reaching Highcrest Drive. Area residents were invited to attend the Traffic and Transportation Commission meeting as well as the City Council meeting. Prepared By; David G. Liu/Tseday Aberra RCH 11, 1999 PAGE 5 Fallow Field Drive immediately across from First Mortgage Corporation at a tract entrance, and reinvestigate the necessity of installing red curbing at Pasco Court. VC/Virginkar amended the motion to include the following 1 age for replacement signage: "Parking 8 a.m.- 5 p.m., Monday - Friday, with Residenti arking Permit Only" from the left curb of the first house on the north side (FMC grope e) and along Fallow Field Drive beginning with and including Pasco Court up to ad Court on both sides of Fallow Field Drive and place "No Parking 8 a.m. to 5 p.m., Mo y - Friday directly across from First Mortgage Corporation on the south side of Fallow wit Drive. C/Leonard-Colby accepted the amendment. C/Lin seconded the amended motio . Motion carried by the foll ng Roll Call vote: AYES: C SSIONERS: Leonard -Colby, Lin, VCNirginkar, Chair/Morris NOES: COMMISSIONERS: Istik ABS COMMISSIONERS: None C/Istik explained the reason for his "NO" vote is because he is not assured that the number of allocated parking spaces is for current usage or future usage by First Mortgage Corporation. VI. NEW BUSINESS: A. Installation of multi -way stop signs at the intersection of Gold Rush Drive and High Crest Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission discuss staffs recommendation to install 50 feet of double yellow centerline striping on each leg of the intersection, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive and make its recommendation to the City Council. Following discussion, C/Leonard-Colby moved, C/Lin seconded, to recommend that the City Council approve installation of 50 feet of double yellow centerline striping on each leg of the intersection and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Commissioner Istik left the meeting at 9:10 p.m. VII. STATUS OF PREVIOUS ACTION ITEMS: Leonard -Colby, Lin, VC/Virginkar Istik, Chair/Morris None RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF 50 FEET OF DOUBLE YELLOW CEi NTF.RTdNE STRIPING ON EACH RESPECTIVE LEG OF THE INTERSECTION OF GOLDRUSH DRIVE AND HIGHCREST DRIVE, AND A STOP SIGN AT THE INTERSECTING LEG OF GOLDRUSH DRIVE AT HIGHCREST DRIVE C. RECITALS. (i) The Traffic and Transportation Commission considered this matter at a public meeting on March 11, 1999. (ii) At the meeting of March 11, 1999, the Traffic and Transportation Commission determined that the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highcrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive is appropriate. (iii) The Traffic and Transportation Commission recommends the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highcrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Sections 10.08.010 and 10.08.080 of the Diamond Bar City Code, as heretofore adopted; -1- 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the approval of the installation of 50 feet of double yellow centerline striping on each respective leg of the intersection of Goldrush Drive and Highcrest Drive, and a stop sign at the intersecting leg of Goldrush Drive at Highcrest Drive; and 3. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said striping and stop sign to be installed. PASSED, APPROVED and ADOPTED this day of MAYOR 1999. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved, and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of , 1999 by the following vote: AYES: NOES: ABSENT: ABSTAINED: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar -2- CITY OF DMMUND BAR AGENDA REPORT AGENDA NO. 6n -9_ TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Boulevard and Golden Springs Drive". SUMMARY: To further enhance safety for Lorbeer Middle School students who utilize the crosswalks at the intersection of Diamond Bar Boulevard and Golden Springs Drive, the Traffic and Transportation Commission recommends to the City Council the installation of "No Right - Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of this intersection. This right -turn movement restriction is during school peak hours when the signal is on red. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "No right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Boulevard and Golden Springs Drive". LIST OF ATTACHMENTS: X Staff Report X Resolution(s) _ Ordinance(s) Agreement(s) EXTERNAL DISTRIBUTION: Public Hearing Notification _ Bid Specification (on file in City Clerk's office) X Other: 2/11/99 T/T Minutes, Aerial Man SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? Traffic & Transportation 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: 1 Terrence L. Bel ger JYmes DeStefan6 1 G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Boulevard and Golden Springs Drive". ISSUE STATEMENT: To enhance safety for students who utilize the pedestrian crosswalks at the Diamond Bar Boulevard and Golden Springs Drive intersection. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving the installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Boulevard and Golden Springs Drive". FINANCIAL SUMMARY: The installation of the signs will be funded through the City's Signing and Striping Maintenance account. BACKGROUND/DISCUSSION: On February 11, 1999, the Traffic and Transportation Commission discussed Lorbeer Middle School's request to restrict right -turn movements at the intersection of Diamond Bar Boulevard and Golden Springs Drive during peak school hours. This request came from the principal of the school who believed there was a safety problem and near misses at this intersection. The request was based on the need to enhance safety for students who utilize the crosswalks at this intersection. Page Two DB/GS April 6, 1999 O'Rourke Engineering was retained by the City to study and analyze the feasibility of restricting right -turn movements at the intersection of Diamond Bar Boulevard and Golden Springs Drive during peak school hours. At the present, a crossing guard provides service at two legs of the intersection fifteen minutes before and after the arrival and dismissal times. Classes at Lorbeer Middle School commence at 7:55 a.m. Tuesdays through Fridays and at 8:55 a.m. on Mondays. School is dismissed at 2:15 p.m. Mondays through Fridays. In summarizing the results, based on the high number of pedestrians as recorded (see attached volume and pedestrian counts on Attachments 1-4), the traffic engineer recommended that right - turn movements on red be prohibited from 7:30 a.m. to 8:00 a.m. and from 2:00 p.m. to 2:30 p.m., peak school hours. The right -turn restriction is intended to create a safer environment for pedestrians without significantly creating delay. The signs are also intended to require motorists to stop before entering the crosswalk and to bring awareness to motorists that school pedestrians are present. The signs are to assure pedestrians' safety is attained through the restriction of the constant right -turn movements. The signs shall be posted at locations that maximize visibility. As such, it is proposed that the signs be posted on the mast arms of the traffic signals and shall be complimented by additional signs on the near -side approaches. Based on staffs observations, the intersection at issue is active during school arrival and dismissal times. This intersection is busy with student pedestrians, motorists picking -up and dropping -off students, and the general public. Majority of motorists come to a complete stop when students are in the crosswalks, and do not continue to drive until the students have reached the sidewalks. There are instances where motorists disregard student pedestrians. According to the crossing guard's observation, the northeast quadrant (Mobile Gas Station) of the intersection of Diamond Bar Boulevard and Golden Springs Drive seems to be the most problematic of all the quadrants. This problem is observed during the a.m. hours. It's her impression that motorists who wish to turn right onto northbound Diamond Bar Boulevard from westbound Golden Springs Drive do not wait until the school pedestrians has cleared the crosswalk. Ms. Carol Willner, Principal of Lorbeer Middle School and originator of the request to restrict right -turn movements and the businesses from the four corners were invited to attend the Traffic and Transportation Commission meeting as well as the City Council meeting. Prepared By: David G. Liu/Tseday Aberra Traffic Data Services, Inc. (714) 541-2228 PEDESTRIAN COUNT S STREET: DIAMOND BAR E/W STREET: GOLDEN CITY: DIAMOND BLVD SPRINGS DR BAR ATE: 12/16/98 DAY: WEDNESDAY FILENAME: 12817PIA ------------------------ --------------------- TIME ---- CROSSED AT CORNER ----------- CROSSED MIDBLOCK-------- Period I I •eginning N -LEG S -LEG E -LEG W -LEG N -LEG S -LEG E -LEG W -LEG TOTAL -------------------------------------------------------- 6:00 AM 15 AM 30 AM 45 AM 7:00 AM 15 AM 30 AM 45 AM 8:00 AM 15 AM 30 AM 45 AM 9:00 AM 15 AM 30 AM 45 AM 10:00 AM 15 AM 30 AM 45 AM i:00 AM 15 AM 30 AM 45 AM --------------- 1 0 0 5 0 0 0 0 0 0 0 6 57 21 0 2 34 0 1 1 0 0 _ 147 61 2 0 0 0 82 56 0 0 0 0 ,_107 51 30 0 2 0 0 0 0 5 3 1 1 1 0 0 0 0 0 0 0 0 5 2 0 1 0 1 1 1 0 0 0 1 0 0 2 COMMENTS: CROSSING GUARD DURING HEAVY PERIODS. C4. `fTj�`C•��fiv7 Traffic Data Services, Inc. (714) 541-2228 PEDESTRIAN COUNT N/S STREET: DIAMOND BAR E/W STREET: GOLDEN CITY: DIAMOND BLVD SPRINGS DR BAR DATE: 12/17/98 DAY: THURSDAY FILENAME: 12817P1P --------------------------------------------------------------------------------------------------------------------- TIME ---- CROSSED AT CORNER ---- ------- CROSSED MIDBLOCK -------- Period I I I Beginning --------------------------------------------------------------------------------------------------------------------- N -LEG 5 -LEG E -LEG W -LEG N -LEG S -LEG E -LEG W -LEG TOTAL 12:00 NOON 15 PM 30 PM 45 PM 1:00 PM 0 0 0 0 0 0 0 O 15 PM 3 0 1 1 0 0 0 0 5 30 PM 2 0 0 0 0 0 0 0 2 45 PM 0 0 0 0 0 0 0 0 2:00 PM 6 0 0 0 0 0 0 0 6 15 PM 139 70 18 293 0 0 0 0 52D 30 PM 18 2 2 42 0 0 0 0 64 45 PM 9 1 2 9 0 0 0 0 21 3:00 PM 15 PM 30 PM 45 PM 4:00 PM 15 PM 30 PM 45 PM 5:00 PM 15 PM 30 PM 45 PM 6:00 PM 15 PM 30 PM 45 PM --------------------------------------------------------------------------------------------------------------------- COMMENTS: CROSSING GUARD DURING HEAVY PERIODS. CS f/rr,4c�r�vT 3 Traffic Data Services, Inc. TABULAR SUMMARY OF VEHICULAR TURFING MOVEMENTS N/S STREET: DIAMOND BAR E/W STREET: GOLDEN CITY: DIAMOND BAR BLVD SPRINGS DR DATE: 12/16/98 DAY: WEDNESDAY FILENAME: 1281701A ----------------------------------------------------------------------------- 15 Min Northbound Southbound Eastbound Westbound Peri.od Beginning NL NT I NR SL ST SR EL ET ER WL WT WR TOTAL ------------------- LANES: 1 3 ------------------------------------------------------ 0 2 2 1 1 2 0 1 2 0 6:00 AM 15 AM 30 AM 45 AM 7:00 AM 12 136 9 5 76 5 17 7 3 50 79 46 445 15 AM 24 158 19 6 100 4 19 4 6 48 62 32 482 30 AM 26 165 16 18 162 9 25 5 13 53 59 35 586 W 45 AM 27 222 39 40 177 33 37 28 22 107 77 36 8:00 AM 21 154 47 20 167 43 50 24 14 25 58 33 656 15 AM 20 148 22 14 143 14 40 18 5 36 59 55 574 30 AM 16 135 10 12 120 6 41 6 4 26 31 30 437 45 AM 15 124 7 22 135 14 36 4 3 24 30 28 442 9:00 AM 15 AM 30 AM 45 AM 10:00 AM 15 AM 30 AM 45 AM. ----------------------------------------------------------------------------- AM Peak Hr Begins at 730 VOLUMES = 94 .689 124 92 649 99 152 75 54 221 253 159 2661 COMMENTS: THE TRAFFIC SIGNAL WAS NOT WORKING. WORKERS DIRECTED TRAFFIC FROM ABOUT 7:30 - 8:15. FROM 8:15 - 9:00 SIGNALS WERE FLASHING RED. �Z . COMMENTS: C3 Traffic Data Services, Lnc- TABULAR SUMMARY OF VEHICULAR TURNING MOVEMENTS N/S STREET: DIAMOND BAR E/W STREET: GOLDEN CITY: DIAMOND BAR BLVD SPRINGS DR DATE: 12/17/98 DAY: THURSDAY --------- FILENAME: ---------------- 128170IN __ -------------------------------------------------- 15 Min 15 Northbound Southbound -------------------------- Eastbound Westbound Period Beginning NL NT. NR SL ST SR EL ET ER WL WT WR TOTAL ---------- LANES: 1 ------------------------------------------ 3 0 2 2 1 1 2 0 1 2 0 10:00 AM 15 AM 30 AM 45 AM 11:00 AM 15 AM 30 AM 45 AM 12:00 NOON 15 PM 30 PM 45 PM 1:00 PM 28 123 13 40 132 29 71 40 17 31 34 19 577 15 PM 9 150 18 25 95 49 75 40 15 26 41 21 564 30 PM 13 143 135 37 34 28 25 117 130 37 37 76 70 30 32 9 15 32 36 34 30 22 20 578 581 45 PM 2:00 PM 17 20 126 30 26 142 36 63 34 20 40 25 18 5 0 15 PM 32 169 43 32 132 47 89 46 17 44 35 17 0 30 PM 36 169 44 30 88 46 91 46 9 35 35 12 45 PM 39 135 71 26 113 46 75 63 21 41 44 23 ---------------------------------------------------------------- Mid Day Pk Hr Begins at 1400 VOLUMES = 127 599 188 114 475 175 318 189 67 160 139 70 2621 COMMENTS: C3 RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF "NO RIGHT -TURN ON RED, 7:30 AM -8:00 AM/2:00 PM -2:30 PM, SCHOOL DAYS ONLY" SIGNS AT ALL QUADRANTS OF THE INTERSECTION OF DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS DRIVE. A. RECITALS. (i) The Traffic and Transportation Commission considered this matter at a public meeting on February 11, 1999. At the meeting of February 11, 1999, the Traffic and Transportation Commission determined that the installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. 2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Boulevard and Golden Springs Drive is appropriate. (iii) The Traffic and Transportation Commission recommends the installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Boulevard and Golden Springs Drive. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1• Said action is pursuant to Sections 10.12.740 and 10.08.010 of the Diamond Bar City Code, as heretofore adopted; -1- 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the approval of the installation of "No Right -Turn on Red, 7:30 a.m.-8:00 a.m./2:00 p.m. -2:30 p.m., School Days Only" signs at all quadrants of the intersection of Diamond Bar Boulevard and Golden Springs Drive; and 3. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said signs to be installed. PASSED, APPROVED and ADOPTED this day of '1999. MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved, and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of , 1999 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar -2- Sap 04 98 10:41& "qty of Oiaaond Har 909-861-3117 p.2 A-dnm i o Asst FaX (901 ) ?b l -3117 �a4 Pont (lio9)397—'- z-7 PAX cq(A) 3 q6 - 90 Z 2- ' CPIY OF DJAMOND BAR Depsrtmmt of Commoeity & Dovdopmwt Services t _ REQt- EST FOR TRAFFIC E"'ESTIGATION AND STUDY NAME r ADDRESS DATE f2, c r Request for: /urn o n Red-* DESCRIPTION r• _ i.1 - . DIAGRAM 2. Tit �W Cum : alk C6fvAh 3o Wm- FEBRUARY 11, 1999 PAGE 4 AYES: \ COMMISSIONERS NOES: ABSENT: C/Istik asked that discussion of a 1999 meeting. Istik, Lin, Virginkar, Colby None / None Traffic Study be agendized for the March 11, C/Virginkar stated he (d like to monitor the effectiveness o e multi -way stop sign installation priqx4dreconimending a traffic study. He suggested that matter be agendized for the June 999 meeting. The Commission concurred with a request tot eriffs PopMment for a report on traffic enforcement as a result of the multi -way stop sign44stallations. VI. NEW BUSINESS: A. Request for right -turn movement restriction at the intersection of Diamond Bar Boulevard and Golden Springs Drive. DDPW/Liu presented staffs report. Staff recommends that the Commission a) discuss the results of the analysis conducted for the intersection of Diamond Bar Boulevard and Golden Springs Drive, and recommend to the City Council the installation of "No Right -Turn on Red, 7:30 a.m. to 8:00 a.m./2:00 p.m. to 2:30 p.m. on school days only (Monday through Friday)" signs on all quadrants of said intersection. Following discussion, of subparagraph a), VC/Morris moved, C/Lin seconded, to recommend to the City Council the installation of "No Right -Turn on Red to 8:00 a.m./2:00 p.m. to 2:30 p.m. on school days only (Monday through Friday)" signs on all quadrants of said intersection. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Lin, Virginkar, VC/Morris, Chair/Leonard- Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None -el CITY of DIAMOND BAR AGENDA REPORT AGENDA NO. Cc /0 TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 23,1999 FROM: Terrence L. Belanger, City Manager TITLE: Award of Contract to DLA for Professional Inspection Services for Cable Upgrade SUMMARY: Pursuant to the City's Franchise Agreement with Century Communications, the cable system will be re-built/upgraded to fiber -optics. The system has been designed, and Century Communications has hired a contractor to perform the necessary work. Century will need to perform some of the work within the City's right-of-way (streets), and to ensure that the work is performed in accordance to the City's requirements, the City will provide inspections. DLA has extensive experience in performing inspection services on streets within the City. Currently, DLA is contracted for design and inspection services for the 1998-99 CDBG ADA Ramps for $14,390. The inspection service for the cable upgrade is not expected to exceed $5,000. City Council action is required because the combined contracts with DLA exceed $10,000. Staff conducted an informal bid process with four firms (CAA, DGA, Hall & Foreman and DLA), and DLA was the lowest bidder at $42.00 per hour. RECOMMENDATION: It is recommended that the City Council approve a contract with DLA in an amount not to exceed $5,000 for inspection services related to the Cable System Upgrade. All fees will be paid by Century Communications. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed NIA _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Engineering/Public Works REVIEWED BY: Terrence L. Belanger ellee A. Fritzal City Manager Assistant to the City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract to DLA for Professional Inspection Services for Cable Upgrade ISSUE STATEMENT: Should the City Council enter into an Agreement for Inspection Services with DLA for an amount not to exceed $5,000 for inspection of Cable related upgrades? RECOMMENDATION: It is recommended that the City Council approve a contract with DLA in an amount not to exceed $5,000 for inspection services related to the Cable System Upgrade. All fees will be paid by Century Communications. FINANCIAL SUMMARY: All cost incurred will be paid by Century Communications. BACKGROUND/DISCUSSION: In negotiating the Franchise Agreement, the City Council initiated a complete re -build of the cable system to a state of the art fiber optic system, which will provide increased channel capacity, increased quality and additional services. Century Communications provided the City with the overall design specifications. The specification has exceeded the City's minimum requirements in channel capacity. The first phase of the up -grade is required to be completed by June 6, 1999. The first phase will immediately add three (3) channels to the system, improve signal quality and strength, and decrease cable outage system -wide. Century Communications will need to construct (trench/bore) cable lines (fiber-optic) in several areas within the City. Based upon the right-of-way work that will need to occur, the City will be required to provide on- call inspection services. The City performed a verbal RFP for inspection services by contacting four firms: CAA, DGA, DLA, and Hall & Foreman. The hourly ranges were from $42.00 to $80.00 per hour. DLA was the lowest bidder at $42.00 per hour. The firm also has extensive experience in performing inspection services within the Diamond Bar right-of-ways. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Bob Rose, Community Services Director TITLE: RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR A 1998-99 PLAYGROUND COVER AND SURFACING GRANT SUMMARY: The California Integrated Waste Management Board (Board) has awarded the City of Diamond Bar (City) a grant in the amount of $25,000 to purchase and install rubberized playground -protective surfacing composed of recycled content crumb rubber made from California source waste tires. The surfacing material will be installed at two tot lot areas in Sycamore Canyon Park when accessibility improvements are constructed. This is a matching funds grant and the City's share of funding will come from a future C.D.B.G. allocation for ADA park improvements. It is anticipated that these improvements will be constructed during the 2000/01 FY. For the grant application to be complete, the submittal of an authorizing resolution is required by April 15, 1999. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX authorizing the submittal of an application to the California Integrated Waste Management Board for a 1998-99 Playground Cover and Surfacing Grant. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolution(s) Bid Specification Ordinance(s) Other EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance or agreement been reviewed N/A X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A Report discussed with the following affected departments: REVIEWED BY: 5 �L Terr nce L. Bel er Wmes DeStefan R s City Manager Deputy City Manager Community Services Director RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA EATED WASTE G EMENT BOARD FOR A 1998-99 PLAYGROUND COVER AND SURFACINGGRANT WHEREAS, the people of the State of California have enacted Assembly Bill 1843 (W. Brown, Chapter 974, Statutes of 1989) that provides grants to local governments, businesses and non-profit organizations for the purpose of diverting tires from landfill disposal by fostering new business enterprises and encouraging cooperative local government programs; and WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for the administration of the program within the state, setting up necessary procedures governing application by local agencies, businesses and non- profit organizations under the program; and WHEREAS, said procedures established by the Caries ria Integrated ution approval of aste Management Board require the applicant to certify by application before submission of said application to the state; and WHEREAS, the applicant will enter into an agreement with the State of California for development of the project; NOW THEREFORE, BE IT RESOLVED that the City Council authorizes the submittal of an application to the California Integrated Waste Management Board for a 98/99 Tire Recycling Grant. The City Manager of the City of Diamond Bar is hereby authorized and empowered to execute in the name of the City of Diamond Bar all necessary applications, contracts, agreements, amendments and payment requests hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. Passed, Approved and Adopted by the City Council this sixth day of April, 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar ,do hereby certify that the foregoing Resolution was Passed, Approved and Adopted at a regular meeting of 999 City Council of the City of Diamond Bar held on the day of by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda, Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �, .12— TO: /2 TO: Terrence L. Belanger, City Manager MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Bob Rose, Community Services Director TITLE: Extension of Vendor Services for Publicity Banners SUMMARY: Per the purchasing ordinance, award for services to a single vendor shall not exceed $10,000 for the fiscal year without authorization from the City Council. The City is purchasing banners and banner support poles from Dekra-Lite to advertise the City Birthday party. This purchase will result in the $10,000 ceiling being exceeded during the 1998/99 fiscal year. Dekra-Lite has consistently been the low bidder with the best turn -around time for this service, Funds for this purchase are already included in the 1998/99 FY budget. RECOMMENDED ACTION: It is recommended that the City Council authorize additional work to be performed by Dekra-Lite for banners, banner support poles and banner installation/removal in an amount not to exceed $15,000 for the 1998/99 fiscal year. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specifications (on file in City Clerk's office) Ordinance(s) _ Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? What Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: None REVIEWED BY: r L Vu �N Terrence L. Belangeil City Manager ames DeStefano Deputy City Manager _ Yes X No X Yes _ No Yes X No Yes X No _ Yes X No Bob Rose Community Services Director CITY COUNCIL REPORT MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: EXTENSION OF VENDOR SERVICES FOR PUBLICITY BANNERS Issue Statement Per the purchasing ordinance, awards for services to a single vendor for a fiscal year shall not exceed $10,000 without authorization from the City Council, Recommendation It is recommended that the City Council authorized additional work to be performed by Dekra-Lite for banners, banner support poles and banner installation/removal in an amount not to exceed $15,000 for the 1998/99 Fiscal Year. Financial Summary Funds for the purchase of publicity banners are already included in the 1998/99 FY budget. Background The City of Diamond Bar previously utilized Dekra-Lite this fiscal year for the purchase of the vertical banners honoring the Little League World Champions. Dekra-Lite is again the low bidder for the City Birthday Party publicity banners and related hardware. Staff is seeking City Council authorization to expend up to $15,000 this fiscal year for banner related expenses with Dekra-Lite. Discussion Funds to provide the additional work for Dekra-Lite are already included in the 1998/99 fiscal year budget. The authorization to approve additional work to be performed by this vendor will have no financial impact on the current fiscal year budget. Prepared by: Bob Rose, Community Services Director CITY OP DIAMOND BAR AGENDA REPORT AGENDA NO. / "3 TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: April 1, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Authorization for additional professional services for Remedy. SUMMARY: The City has utilized Remedy to provide temporary secretarial assistance to the Planning Division since September 1998, as well as providing services to the Finance Division since July 1998. The City's Purchasing Policy and Procedures manual limits the City Manager's purchasing authority to $10,000. The City Council previously authorized expenditures with Remedy in the amount of $11,020. With the recent formation of the City Council's Lanterman Development Center Expansion Project Task Force, temporary secretarial support assistance is needed within the City Manager's Office, for an expenditure of $3,500. The combination of services provided to the city by Remedy for this fiscal year will total $14,520. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to approve an expenditure of $3,500 for temporary secretarial support assistance, bringing a total expenditure of $14,520 to Remedy. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification _ Ordinance(s) _ Other: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been Yes No _ _ reviewed by the City Attorney? N/A 2. Does the report require a majority vote? Majority X Yes No _ 3. Has environmental impact been assessed? N/A Yes No _ _ 4. Has the report been reviewed by a Commission? Yes No _ _ Which Commission? N/A 5. Are other departments affected by the report? N/A Yes No _ _ Report discussed with the following affected departments: REVIEWED BY: ITerrc-e L. Belan City Manager CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (,)_(� TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: April 1, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Amendment of contract for Minute Secretary Services. SUMMARY: The City utilizes the services of a contract secretary to transcribe minutes for the City Council, Planning Commission, Parks & Recreation Commission, and the Traffic & Transportation Commission. A one-year extension to the agreement with Carol A. Dennis for these services was approved by the City Council on July 21, 1998, with a one-year option for renewal. The City of Diamond Bar is a member of the Wildlife Corridor Conservation Authority and, this year, has the responsibilityof having the Authority's Minutes prepared. Ms. Dennis has performed outstandingly in preparing Minutes for four groups and has kept turn -around times to a minimum. This report is to request authorization additional expenditure in the amount $500 for services, bringing Ms. Dennis' Minute Secretary Services to a total of $23,000 for the period of July 21, 1998 through June 30, 1999. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to approve additional expenditure of $500 for Minute Secretary services with Carol A. Dennis, amending the contract total amount to $23,500. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification _ Ordinance(s) _ Other: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been Yes _ No reviewed by the City Attorney? N/A _ 2. Does the report require a majority vote? Majority X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? Yes _ No Which Commission? N/A _ 5. Are other departments affected by the report? N/A _ Yes T No Report discussed with the following affected departments: REVIEWED BY: qb c)M TerreAce L. Belange City Manager CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.7 I P TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Terrence L. Belanger, City Manager TITLE: "A Resolution of the City Council of the City of Diamond Bar Amending the Parking Penalty Schedule for Parking Penalties and Late Payment Fees for Parking Violations" SUMMARY: The City administers the processing of parking citations pursuant to the State decriminalization of parking citations. The City established the parking penalty schedule through the adoption of Resolution No. 96-41. The Parking Penalty Schedule needs to be amended in order to conform to the Diamond Bar Municipal Code and California Vehicle Code. No fees have been increased; however, sections have been amended for clarity. RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony, and adopt Resolution 96-41 C "Amending the Parking Penalty Schedule for Parking Penalties and Late Payment Fees for Parking Violations. LIST OF ATTACHMENTS: X Staff Report X Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) _ Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? NIA _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Resort discussed with the following affected departments: Los Angeles Countv Sheriff's REVIEWED BY: Terrence L. Belanger City Manager ellee A. Fritzal 61 Assistant to the City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: "A Resolution of the City Council of the City of Diamond Bar Amending the Parking Penalty Schedule for Parking Penalties and Late Payment Fees for Parking Violations" ISSUE STATEMENT: Should the City amend the Parking Penalty Schedule for clarity and consistency with the Diamond Bar Municipal Code? RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony, and adopt Resolution 96- 41 C "Amending the Parking Penalty Schedule for Parking Penalties and Late Payment Fees for Parking Violations." FINANCIAL SUMMARY: The adoption of Resolution No. 96-41 C will have no fiscal impact. BACKGROUND/DISCUSSION: Pursuant to State law, cities are responsible for the processing of parking citations. Cities must adopt a Parking Penalty Schedule for Parking Penalties that list all infractions of the Diamond Bar Municipal Code and California Vehicle Code. The Parking Penalty Schedule needs to be amended in order to be consistent with the Municipal Code and California Vehicle Code and to clarify the infractions. No fees are being increased; however, one section was added and several sections were removed from the list. The modifications are the following: Added: 10. 16.410 - Parking Prohibited Amended: 10.08.080 - Parking Signs 10.16.640 to 10.16.660 — Taxicab Stands — Authorized Locations 10. 16.1240 to 10. 16.1310 — Parking in Preferential Parking Districts Removed: 10.08.070 - Warning and Directional Signs 10.08.090 - Lane guidelines and Other Pavement Markings 10.080.140 — Weight Limit Signs; Emergency Procedures 10.12.910 — Established Specific Streets (weight limits) 10. 12.1130 — Bicycle Lanes — Placement; use by Motor Vehicles 10. 16.560 — Parking in Intersections Permitted in Certain Cases The items removed from the Parking Penalty Schedule were deleted only on the schedule, not in the Municipal Code, because either the item was a non -parking issue or the item was better encompassed under the revised 10.08.080 - Parking Signs. The item added was Section 10. 16.410 was accidentally left off the previous parking penalty schedule. The three items amended more accurately reflect the actual infractions to be cited. RESOLUTION NO 96-41C A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PARKING PENALTY SCHEDULE FOR PARKING PENALTIES AND LATE PAYMENT FEES FOR PARKING VIOLATIONS A. Recitals (i) Section 40203.5 of the California Vehicle Code requires the City of Diamond Bar to establish parking penalties for parking violations and late payment penalties for parking violations. (ii) All legal prerequisites to the adoption of this resolution have occurred. B. Resolution NOW, THEREFORE, be it found, determined and resolved as follows: In all respects as set forth in the Recitals, Part A of this Resolution. 2. The City Council of the City of Diamond Bar hereby adopts as its parking penalty schedule that schedule attached hereto as Exhibit "A" together with each penalty and other fee amount set forth therein. 3. The parking penalty schedule adopted by the City Council in Resolution 96-41(B) is hereby replaced in its entirety by this Resolution. 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED, and APPROVED by the City Council of the City of Diamond Bar, California, this day of '1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar AMENDED EXHIBIT "A" CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE EFFECTIVE APRIL 7, 1999 ADMINISTRATIVE FEES: Delinquency Notice Penalty $5.00 DMV Hold Penalty $48.00 Return Check Fee $15.00 PARKING PENALTIES: The following parking penalties are established for citations issued in the City of Diamond Bar by the Walnut Sheriff's Department. The first amount for each violation is the penalty if the citation is paid on "citation". The second amount is the parking penalty with the Delinquency Notice penalty. The largest amount is the parking penalty plus the Delinquency Notice penalty and the DMV Hold penalty. With With # Code Section Description Delinquency D.M.V. Penalty Notice Hold 1) 2) DBMC DBMC 10.08.080 Failure to Obey Parking Signs 50.00 55.00 103.00 3) DBMC 10.08.100 Parking Space Markings 50.00 55.00 103.00 10.16.110 Signs Limiting Parking Time Authorized in Certain 50.00 55.00 Circumstances 93.00 4) 5) DBMC DBMC 10.16.120 Commercial Loading Zones 45.00 50.00 98.00 10.16.130 Post Office Parking Restrictions 40.00 45.00 6) DBMC 10.16.140 Depositing Mail Restrictions 40.00 45.00 93.00 7) DBMC 10.16.200 Passenger Loading 45.00 50.00 93.00 98,00 8) 9) DBMC DBMC 10.16.210 Alleys; Parking Limits 45.00 50.00 98.00 10.16.220 Temporary Restrictions Authorized in Certain 45.00 50.00 98.00 Circumstances 10) DBMC 10.16.410 Parking Prohibited 50.00 55.00 11) DBMC 10.16.440 Removal of Ignition Key when Parking 40.00 45.00 103.00 12) DBMC 10.16.450 Parking on Steep Grades 40.00 45.00 93.00 13) DBMC 10.16.460 Angle Parking 40.00 45.00 93.00 93.00 14) DBMC 10.16.470 Double Parking 45.00 50.00 98.00 15) DBMC 10.16.480 Parking Prohibitions for Specific Places; Council 45.00 50.00 Authority 98.00 16) DBMC 10.16.490 Parking Prohibitions for Vehicles over Six Feet High, 45.00 50.00 Near Intersections 98.00 17) DBMC 10.16.500 Parking on Private Driveways or other Public and 45.00 50.00 Private Property 98.00 18) 19) DBMC DBMC 10.16.510 Dual Roadways 45.00 50.00 98.00 10.16.520 Parking between Curb and Adjacent Property 45.00 50.00 20) DBMC 10.16.530 Blocking Highway or Private Street 45.00 50.00 98.00 21) DBMC 10.16.540 Vehicles Transporting Hazardous Materials; Parking 335.00 360.00 98.00 Restrictions 408.00 22) DBMC 10.16.550 Blocking Driveways on Private Streets 45.00 50.00 98.00 CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE PAGE TWO THE SCHEDULE OF PENALTIES FOR VIOLATION OF STANDING AND PARKING LAWS CONTAINED IN THE VEHICLE CODE OF THE STATE OF CALIFORNIA IS AS FOLLOWS: Registration/Equipment Violations: 43) CVC 4152.5 With With CVC 4454(a) Registration Card Kept with Vehicle 45) CVC Delinquency D.M.V. # Code Section Description Penalty Notice Hold 23) DBMC 10.16.570 Parking Vehicles for Sale or Rent 45.00 50.00 98.00 24) DBMC 10.16.580 Special Hazard Areas; Parking Prohibition Authority 45.00 50.00 98.00 25) DBMC 10.16.590 Areas Adjacent to Schools 45.00 50.00 98.00 26) DBMC 10.16.600 Areas near Fire Hydrants on Private Roads 60.00 65.00 103.00 27) DBMC 10.16.620 Use of Assigned Parking Spaces 45.00 50.00 98.00 28) DBMC 10.16.630 Physically Handicapped Persons; Off -Street Parking 330.00 335.00 383.00 Facilities 29) DBMC 10.16.660 Taxicab Stands -Authorized Locations 25.00 30.00 78.00 30) DBMC 10.16.830 Highway Parking Requirements when Meters 25.00 30.00 78.00 Installed 31) DBMC 10.16.840 Parking Lot Requirements when Meters Installed 25.00 30.00 78.00 32) DBMC 10.16.850 Deposit of Fees Required 45.00 50.00 98.00 33) DBMC 10.16.1310 Parking in Preferential Parking Districts 50.00 55.00 103.00 34) DBMC 10.16.150(b) Commercial Vehicle Parking Exceeding 1/z Hour 47.00 52.00 100.00 35) DBMC 10.16.150(b) Second Offense within 1 Year 147.00 152.00 200.00 36) DBMC 10.16.150(b) Third Offense within 1 Year 447.00 452.00 500.00 37) DBMC 10.16.150(c) Vehicle Exceeding 10,000 lbs. 47.00 52.00 100.00 38) DBMC 10.16.150(c) Second Offense within 1 Year 147.00 152.00 200.00 39) DBMC 10.16.150(c) Third Offense within 1 Year 447.00 452.00 500.00 40) DBMC 10.16.190 Trailers or Semitrailers; Parking Requirements 47.00 52.00 100.00 41) DBMC 10.16.190(a) Second Offense within 1 Year 147.00 152.00 200.00 42) DBMC 10.16.190(a) Third Offense within l Year 447.00 452.00 500.00 THE SCHEDULE OF PENALTIES FOR VIOLATION OF STANDING AND PARKING LAWS CONTAINED IN THE VEHICLE CODE OF THE STATE OF CALIFORNIA IS AS FOLLOWS: 30.00 Registration/Equipment Violations: 43) CVC 4152.5 Foreign Vehicle Registration 44) CVC 4454(a) Registration Card Kept with Vehicle 45) CVC 4457 Stolen, Lost or Damaged Cards and Plates 46) CVC 5200 Display of License Plate 47) CVC 5201 Positioning of Plates 48) CVC 5201(f) Plates Clearly Visible 49) CVC 5202 Period of Display 50) CVC 5204(a) No Tabs 51) CVC 27155 Fuel Tank Caps 30.00 35.00 83.00 30.00 35.00 83.00 30.00 35.00 83.00 30.00 35.00 83.00 30.00 35.00 83.00 30.00 35.00 83.00 30.00 35.00 83.00 30.00 35.00 83.00 30.00 35.00 83.00 Registration/Equipment Violation upon proof of correction, penalty is reduced to $10.00 CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE PAGE THREE Code Section Description With With Delinquency D.M.V. Penalty Notice Hold California Vehicle Code Violations: 52) CVC 21113(a) Unlawful Parking -Public Grounds 45.00 50.00 98.00 53) CVC 22500(a) Parking within Intersection 45.00 50.00 98.00 54) CVC 22500(b) Parking on Crosswalk 45.00 50.00 98.00 55) CVC 22500(c) Parking/Safety Zone Marked with Red Paint 45.00 50.00 98.00 56) CVC 22500(d) Parking Fire Station Entrance 60.00 65.00 113.00 57) CVC 22500(e) Blocking Driveway 45.00 50.00 98.00 58) CVC 22500(f) Parking on Sidewalk 45.00 50.00 98.00 59) CVC 22500(g) Parking along Excavation 45.00 50.00 98.00 60) CVC 22500(h) Double Parking 45.00 50.00 98.00 61) CVC 22500(1) Parking in Bus Zone 255.00 260.00 308.00 62) CVC 225000) Parking in Tunnel 45.00 50.00 98.00 63) CVC 22500(k) Parking on Bridge 45.00 50.00 98.00 64) CVC 22500(1) Blocking Disabled Access Ramp 250.00 255.00 303.00 65) CVC 22500.1 Additional Prohibited Stopping, Standing or 60.00 65.00 113.00 Parking; Fire Lane 66) CVC 22502(a) Parking 18" from Curb 45.00 50.00 98.00 67) CVC 22502(e) Curb Parking -One Way Roadway 45.00 50.00 98.00 68) CVC 22504(a) Unincorporated Area Parking 50.00 55.00 103.00 69) CVC 22505(a) State Highway Parking 45.00 50.00 98.00 70) CVC 22507.8(a) Disabled Parking -No Visible Placard/Plate 330.00 335.00 383.00 71) CVC 22507.8(b) Obstruction of Disabled Parking Space 330.00 335.00 383.00 72) CVC 22507.8(c) Parking -Disabled Crosshatches Boundary Lines 330.00 335.00 383.00 73) CVC 22510 Parking in Snow Removal Areas 45.00 50.00 98.00 74) CVC 22514 Fire Hydrants 60.00 65.00 113.00 75) CVC 22515 Unattended Vehicles 45.00 50.00 98.00 76) CVC 22516 Locked Vehicle 40.00 45.00 93.00 77) CVC 22517 Opening and Closing Doors 60.00 65.00 113.00 78) CVC 22520 Stopping on Freeway 35.00 40.00 88.00 79) CVC 22521 Parking upon or near Railroad Track 35.00 40.00 88.00 80) CVC 22522 Parking near Designated Sidewalk Access Ramps 280.00 285.00 333.00 81) CVC 22523(a)(b) Abandonment Prohibited 105.00 110.00 158.00 82) CVC 22526 Anti -Gridlock Act 60.00 65.00 113.00 83) CVC 22526 Second Offense -Anti -Gridlock Act 105.00 110.00 158.00 84) CVC 22526 Third Offense -Anti -Gridlock Act 255.00 260.00 308.00 85) CVC 22951 Street and Alley Parking 40.00 45.00 93.00 86) CVC 23333 Stopping and Parking -Vehicular Crossing 37.00 42.00 90.00 87) CVC 25300(c)(e) Warning Device on Disabled or Parked Vehicle 37.00 42.00 90.00 88) CVC 31303(d) Parking Hazard -Waste Carrier -Residential District 355.00 360.00 408.00 89) CVC 35712(a) Vehicle Exceeding 14,000 lbs. Posted 45.00 50.00 98.00 RESOLUTION NO 96-41C A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PARKING PENALTY SCHEDULE FOR PARKING PENALTIES AND LATE PAYMENT FEES FOR PARKING VIOLATIONS A. Recitals (i) Section 40203.5 of the California Vehicle Code requires the City of Diamond Bar to establish parking penalties for parking violations and late payment penalties for parking violations. (ii) All legal prerequisites to the adoption of this resolution have occurred. B. Resolution NOW, THEREFORE, be it found, determined and resolved as follows: In all respects as set forth in the Recitals, Part A of this Resolution. 2. The City Council of the City of Diamond Bar hereby adopts as its parking penalty schedule that schedule attached hereto as Exhibit "A" together with each penalty - and other fee amount set forth therein. 3. The parking penalty schedule adopted by the City Council in Resolution 96-41(B) is hereby replaced in its entirety by this Resolution. 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED, and APPROVED by the City Council of the City of Diamond Bar, California, this day of '1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1999, by the following vote: ' AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar AMENDED EXHIBIT "A" CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE EFFECTIVE APRIL 7,1999 ADMINISTRATIVE FEES: Delinquency Notice Penalty $5.00 DMV Hold Penalty $48.00 Return Check Fee $15.00 PARKING PENALTIES: The following parking penalties are established for citations issued in the City of Diamond Bar by the Walnut Sheriff's penalty with the Delinquency Notice penalty. The largest amount is the parking penalty plus the Department. The first amount for each violation is the penalty if the citation is paid on "citation'. The second amount is the parking Delinquency Notice penalty and the DMV Hold penalty. # Code Section Description 1) DBMC 10.08.080 2) DBMC 10.08.100 3) DBMC 10.16.110 4) DBMC 10.16.120 5) DBMC 10.16.130 -6) DBMC 10.16.140 7) DBMC 10.16.200 8) DBMC 10.16.210 9) DBMC 10.16.220 10) DBMC 10 16.410 11) DBMC 10 16.440 12) DBMC 10 16.450 13) DBMC 10 16.460 14) DBMC 10 16.470 15) DBMC 10.16.480 16) DBMC 10.16.490 17) DBMC 10.16.500 18) DBMC 10.16.510 19) DBMC 10.16.520 20) DBMC 10.16.530 21) DBMC 10.16.540 22) DBMC 10.16.550 With With Delinquency D.M.V. Penalty Notice Hold Failure to Obey Parking Signs 50.00 Parking Space Markings 103.00 Signs Limiting Parking Time Authorized in Certain 50.00 50.00 Circumstances 98.00 Commercial Loading Zones 93.00 Post Office Parking Restrictions 45.00 Depositing Mail Restrictions 40.00 Passenger Loading 40.00 Alleys; Parking Limits 45.00 Temporary Restrictions Authorized in Certain 45.00 45.00 Circumstances Parking Prohibited 50.00 Removal of Ignition Key when Parking 40.00 Parking on Steep Grades 40.00 Angle Parking 40.00 Double Parking 45.00 Parking Prohibitions for Specific Places; Council 45.00 Authority Parking Prohibitions for Vehicles over Six Feet High, 45.00 Near Intersections Parking on Private Driveways or other Public and 45.00 Private Property Dual Roadways 45.00 Parking between Curb and Adjacent Property 45.00 Blocking Highway or Private Street 45.00 Vehicles Transporting Hazardous Materials; Parking 335.00 Restrictions Blocking Driveways on Private Streets 45.00 55.00 103.00 55.00 103.00 55.00 93.00 50.00 98.00 45.00 93.00 45.00 93.00 50.00 98.00 50.00 98.00 50.00 98.00 55.00 103.00 45.00 93.00 45.00 93.00 45.00 93.00 50.00 98.00 50.00 98.00 50.00 98.00 50.00 98.00 50.00 98.00 50.00 98.00 50.00 98.00 360.00 408.00 50.00 98.00 CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE PAGE TWO With With # Code Section DescriptionDelinquency Penalt Notice D.M.V. Hold 23) DBMC 10.16.570 Parking Vehicles for Sale or Rent 45.00 50.00 98.00 24) DBMC 10.16.580 Special Hazard Areas; Parking Prohibition Authority 45.00 50.00 98.00 25) DBMC 10.16.590 Areas Adjacent to Schools 45.00 50.00 98.00 26) DBMC 10.16.600 Areas near Fire Hydrants on Private Roads 60.00 65.00 103.00 27) DBMC 10.16.620 Use of Assigned Parking Spaces 45.00 50.00. 98.00 28) DBMC 10.16.630 Physically Handicapped Persons; Off -Street Parking 330.00 335.00 383.00 Facilities 29) DBMC 10.16.660 Taxicab Stands -Authorized Locations 25.00 30.00 78.00 30) DBMC 10.16.830 Highway Parking Requirements when Meters 25.00 30.00 78.00 Installed 31) DBMC 10.16.840 Parking Lot Requirements when Meters Installed 25.00 30.00 78.00 32) DBMC 10.16.850 Deposit of Fees Required 45.00 50.00 98.00 33) DBMC 10.16.1310 Parking in Preferential Parking Districts 50.00 55.00 103.00 34) DBMC 10.16.150(b) Commercial Vehicle Parking Exceeding V2 Hour 47.00 52.00 100.00 35) DBMC 10.16.150(b) Second Offense within 1 Year 147.00 152.00 200.00 36) DBMC 10.16.150(b) Third Offense within 1 Year 447.00 452.00 500.00 37) DBMC 10.16.150(c) Vehicle Exceeding 10,000 lbs. 47.00 52.00 100.00 38) DBMC 10.16.150(c) Second Offense within 1 Year 147.00 152.00 200.00 39) DBMC 10.16.150(c) Third Offense within 1 Year 447.00 452.00 500.00 40) DBMC 10.16.190 Trailers or Semitrailers; Parking Requirements 47.00 52.00 100.00 41) DBMC 10.16.190(a) Second Offense within 1 Year 147.00 152.00 200.00 42) DBMC 10.16.190(a) Third Offense within 1 Year 447.00 452.00 500.00 THE SCHEDULE OF PENALTIES FOR VIOLATION OF STANDING AND PARKING LAWS CONTAINED IN THE VEHICLE CODE OF THE STATE OF CALIFORNIA IS AS FOLLOWS: Registration/Equipment Violations: 43) CVC 4152.5 Foreign Vehicle Registration 30.00 35.00 83.00 44) CVC 4454(a) Registration Card Kept with Vehicle 30.00 35.00 83.00 45) CVC 4457 Stolen, Lost or Damaged Cards and Plates 30.00 35.00 83:00 46) CVC 5200 Display of License Plate 30.00 35.00 83.00 47) CVC 5201 Positioning of Plates 30.00 35.00 83.00 48) CVC 5201(f) Plates Clearly Visible 30.00 35.00 83.00 49) CVC 5202 Period of Display 30.00 35.00 83.00 50) CVC 5204(a) No Tabs 30.00 35.00 83.00 51) CVC 27155 Fuel Tank Caps 30.00 35.00 83.00 Registration/Equipment Violation upon proof of correction, penalty is reduced to $10.00 CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE PAGE THREE With With # Code Section Description Delinquency D.M.V. Penalty Notice Hold California Vehicle Code Violations: 52) CVC 21113(a) Unlawful Parking -Public Grounds 53) CVC 22500(a) Parking within Intersection 45'00 50.00 98.00 54) CVC 22500(b) Parking on Crosswalk 45.00 50.00 98.00 55) CVC 22500(c) Parking/Safety Zone Marked with Red Paint 45.00 50.00 98.00 56) CVC 22500(d) Parking Fire Station Entrance() 45.00 50.00 98'00 57) CVC 22500 e Blocking Driveway 60.00 65.00 113.00 58) CVC 22500(f) Parking on Sidewalk 45.00 50. 00 98.00 59) CVC 22500(8) Parking along Excavation 45.00 50.00 98.00 60) CVC 22500(h) Double Parking 45.00 50.00 9800 61) CVC 22500(i) Parking in Bus Zone 45.00 50.00 98.00 62) CVC 225000) Parking in Tunnel 255.00 260.00 308.00 63) CVC 22500(k) Parking on Bridge 45.00 50.00 98.00 64) CVC 225001 () Blocking Disabled Access Ramp 45.00 50.00 98.00 65) CVC 22500.1 Additional Prohibited Stopping,Standing or 250.00 60.00 255.00 303.00 Parking; Fire Lane 65.00 113.00 66) CVC 22502(a) () Parking 18" from Curb 67) CVC 22502(e) Curb Parking -One Way Roadway 45.00 50.00 98.00 68) CVC 22504(a) Unincorporated Area Parking 45.00 50.00 98.00 69) CVC 22505(a) Hi State Highway Parking 50.00 55.00 103.00 70) CVC 22507.8(a)Disabled Parking -No Visible Placard/Plate45 00 50.00 98'00 - 71) CVC 22507.8(b) Obstruction of Disabled Parkin Space 330.00 335.00 383.00 72) CVC 22507.8(c)Parking-Disabled Crosshatches Boundary Lines 330.00 335.00 383.00 73) CVC 22510 Parking in Snow Removal Areas 330.00 335.00 383.00 74) CVC 22514 Fire Hydrants 45.00 50,00 98.00 75) CVC 2251560.00 Unattended Vehicles 65.00 113.00 76) CVC 22516 Locked Vehicle 45.00 50.00 98.00 77) CVC 22517 Opening and Closing Doors 40.00 45.00 93.00 78) CVC 22520Sto pping on Freeway 60.00 65.00 113.00 79) CVC 22521 Parking upon or near Railroad Track 35.00 40.00 88'00 80) 81) CVC CVC 22522 Parking near Designated Sidewalk Access Ramps 280.00 40.00 88.00 22523(a)(b) Abandonment Prohibited 285.00 333.00 82) CVC 22526 Anti -Gridlock Act 105.00 110.00 158.00 83) CVC 22526 Second Offense -Anti -Gridlock Act 60.00 65'00 113.00 84) CVC 22526 Third Offense -Anti -Gridlock Act 105.00 110.00 158.00 85) CVC 22951 Street and Alley Parking 255.00 260.00 308.00 86) CVC 23333 PP g Stopping and Parking -Vehicular Crossing 37:00 45.00 93.00 87) CVC 25300 c e ( )() Warning Device on Disabled or Parked Vehicle 42.00 90.00 88) CVC 31303(d) Parking Hazard -Waste Carrier -Residential District 37.00 42.00 89) CVC 35712(a) Vehicle Exceeding 14,000 lbs. Posted 355.00 360 .00 40.00 408.00 45.00 50.00 98.00 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 7.1b I U: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: April 2,1999 FROM: Terrence L. Belanger, City Manager TITLE: Ordinance No. XX (1999) "An Ordinance of the City of Diamond Bar Regarding Traffic Regulations and Amending the Diamond Bar Municipal Code Title 10 — Vehicles and Traffic" SUMMARY: Title 10 of the Diamond Bar Municipal Code regulates the operation of vehicles upon City streets. The parking provisions of the Title effectuate the efficient flow of traffic within the City and allows the City to improve and maintain traffic safety. The Title is being amended to clarify certain provisions of the Title and to improve traffic safety within the City. The amendments to the Title will ensure that the traffic and parking regulations are clear to persons driving within the City and improve the enforcement of existing traffic and parking regulations thus promoting safe, efficient traffic movement. RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony, approve for First Reading by title only and waive full reading of Ordinance No. XX (1999) "An Ordinance of the City of Diamond Bar Regarding Traffic Regulations and Amending Diamond Bar Municipal Code Title 10 — Vehicles and Traffic" LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) X Ordinance(s) _ Agreement(s) tR I tHNAL MIKIBUTION: OWN I I AL UMECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) _ Other: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? — 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? N/A Yes _ No 4. Has the report been reviewed by a Commission? _ Yes _ X No Which Commission? 5. Are other departments affected by the report? X Yes No Report discussed with the following affected departments: Engineering/Public Works/Sheriff's REVIEWED BY: i A 61 k Terren a L. Belanger City Manager Q i Kellee A. Fritzal Assistant to the City Manager OITV OOUNCIL REPORT AGENDA NO. 7.1b MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Ordinance No. XX (1999) "An Ordinance of the City of Diamond Bar Regarding Traffic Regulations and Amending Diamond Bar Municipal Code Title 10 - Vehicles and Traffic" ISSUE STATEMENT: Should the City Council adopt the proposed amendments to the Diamond Bar Municipal Code Title 10 — Vehicles and Traffic? RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony, approve for first reading by title only and waive full reading of Ordinance No. XX (1999) "An Ordinance of the City of Diamond Bar Regarding Traffic Regulations and Amending Diamond Bar Municipal Code Title 10 - Vehicles and Traffic." FINANCIAL SUMMARY: The adoption of the Ordinance will have no fiscal impact. BACKGROUND/DISCUSSION: The Diamond Bar Municipal Code Title 10 — Vehicles and Traffic - regulates the operation of vehicles upon City streets to protect drivers, pedestrians and others. Title 10 includes: Traffic Signs, Signals and Devices; Stopping, Standing Parking; Abandoned and Inoperative Vehicles and other related divisions. In review of the Parking Penalty Schedule, it has been determined that certain sections should be clarified so that the residents may have a better understanding of the provision and to improve the enforcement of all related parking regulations. Since the creation of the Off -Street Parking Task Force, the City has been reviewing Title 10 in regards to the enforcement of applicable parking regulations. The City reviewed Title 10 and the Parking Penalty Schedule to ensure that both documents meet the City's requirements. The City Attorney's Office has reviewed the drafted Ordinance and recommends the adoption. No increased regulations are being added. Overall, the Ordinance clarifies the enforcement of the sections. A new section regarding enforcement of all parking signs is being recommended under section 10.08.080. Section 10.08.075 is the section relating to regulatory signs. Section 10.16.150 and 10.16.160, regarding the parking of commercial vehicles, contains more substantial revisions to improve constituency with the California Vehicle Code. Furthermore, the additions to the Ordinance are underlined and deletions aF8 on StFikeout. ORDINANCE NO. 1999 AN ORDINANCE OF THE CITY OF DIAMOND BAR REGARDING TRAFFIC REGULATIONS AND AMENDING DIAMOND BAR MUNICIPAL CODE TITLE 10 -VEHICLES AND TRAFFIC THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDAINS AS FOLLOWS Section 1 Section 10.04.010 of Chapter 10.04 of Title 10 of the Diamond Bar Municipal Code is hereby amended to add a new subsection (c) to read as follows: "(c) Not withstanding the provisions of subsections (a) and (b), pursuant to section 40200 of the California Vehicle Code, any violation of section 10.08.080, section 10.08.100, or any provision of Chapter 10.16 shall be subject to a civil penalty in accordance with Chapter 10.50 of this Code." Section 2 Section 10.08.020 of Chapter 10.08 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.08.020 Character of signals. The city council shall determine the character of all official traffic control signals where the California Vehicle Code or California state law, regulations or requirements do not so provide." Section 3 Section 10.08.070 of Chapter 10.08 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.08.070 Warning and directional signs. The city engineer may place and maintain all official warning and directional signs necessary to the proper control of traffic. No person shall operate any vehicle in violation of any such signs." Section 4 Section 10.08.075 of Chapter 10.08 of Title 10 of the Diamond Bar Municipal Code is hereby added to read as follows: "10.08.075 Re ulato1y Signs The city engineer shall place all regulatory signs and other markings required or authorized either by this title or by finding of the city council or finding of the city engineer.No person shall operate any vehicle in violation of any such signs or other markings." Section 5 Section 10.08.080 of Chapter 10.08 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.08.080 Parking Signs The city engineer shall place and maintain all signs and demarcations required or authorized pursuant to Chapter 10 16 of this title or the California Vehicle Code. No Person shall stop, nark or leave standing any vehicle whether attended or unattended in violation of any sign erected or any demarcation established in accordance with this section or any restriction stated upon any such sign or demarcation." Section 6 Section 10.08.090 of Chapter 10.08 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.08.090 lane guidelines and other pavement markings. The city engineer shall place appropriate traffic guidelines dividing highways into the number of traffic lanes that is proper and necessary and shall place such other pavement markings as are necessary to direct vehicular movements in accordance with requirements of this title and the state Vehicle Code. No person shall operate any vehicle in violation of such traffic guidelines or pavement markings_" Section 7 Section 10.08.140 of Chapter 10.08 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.08.140 Weight limit signs; emergency procedures. If a weight limit is suspended pursuant to this chapter and a different weight limit is necessary, the city engineer shall erect and maintain, during the emergency, appropriate signs. At the end of the emergency, the city engineer shall remove such temporary signs and uncover and restore the original signs unless the city council otherwise determines. No person shall operate any vehicle in excess of the posted weight limit upon any street or highway where such signs have been erected." Section 8 Section 10. 12.010 of Chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.12.010 Driver training; driving on closed streets restricted. No A person shall fiet operate any vehicle on any portion of the highway closed to through traffic for driver training except when engaged in driver training or for the purpose of going to or from a point within the specified closed area." Section 9 Section 10. 12.070 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.12.070 Pedestrian tunnels; closure conditions. Whenever the city council finds and determines that the use of any pedestrian tunnel is dangerous because of the presence of loiterers, or for other reasons, and that it is not economically feasible to protect such tunnels other than by temporary closure, the city engineer shall install gates and post signs, or cause such gates to be installed, prohibiting the entrance by persons into such a tunnel during such times as the tunnel is not required by pedestrians going or from the seheel premises and the city engineer has caused such gates to be locked and has posted signs informing the public that such tunnel is temporary closed. No person shall enter any tunnel closed pursuant to this section where such signs have been erected." Section 10 Section 10. 12.120 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 1110.12.120 Flagman to regulate traffic when traffic control devices are inoperative. Whenever the city engineer finds and determines that official traffic control devices are disabled or otherwise inoperable, he may regulate traffic by means of any person given temporary appointment for such duty. No person shall fail to obey anv such traffic regulation when operating any vehicle." Section 11 Section 10. 12.130 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.12.130 Flagman at construction and maintenance areas. Whenever the city engineer finds that the regulation of traffic is necessary at the site of road or street construction or maintenance, he may regulate traffic by means of persons authorized for such duty No person shall fail to obey any such traffic regulation when operating any vehicle." Section 12 Section 10.12.310 of Chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to add a new subsection (c) to read as follows: "(c) No person shall operate any vehicle in violation of this Section." Section 13 Section 10.12.510 of Chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to add a new subsection (3) to read as follows: "(3) No person shall operate any vehicle in violation of any such traffic control signals or signs." Section 14 Section 10. 12.540 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.12.540 Yield right-of-way signs — Installation required in certain circumstances. The city engineer shall erect, or cause to be erected, yield right -or -way signs complying with provisions of the Vehicle Code at one or more approaches to an intersection of highways, which are not through highways, where the city council has determined that because of lack of visibility, or because of the number of reported accidents or the apparent probability thereof, such signs are considered necessary, and where according to the principles and experience of traffic engineering the installation of stop signs is not justified. No person shall operate any vehicle in violation of any such signs when erected." Section 15 Section 10. 12.720 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.12.720 Turn restrictions — Near channelization devices. (a) At locations where channelization devices have been placed and the city engineer finds that it is necessary to prohibit left turns or right turns for the purpose of diminishing the hazard of collision, he shall place appropriate signs prohibiting such left or right turns. (b) At those intersections where the city engineer has placed such signs, no person shall operate a vehicle other than as permitted by such signs." Section 16 Section 10. 12.730 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.12.730 Same — Other intersections. a) At all other locations at which the city council has determined and found that the elimination of left turns or right turns is necessary to reduce traffic congestion or to diminish the hazard of collision, the city engineer shall place appropriate signs prohibiting such left or right turns. (b) At those intersections where the city engineer has placed such signs,Lno person shall operate a vehicle other than as directed and required or permitted by such signs." Section 17 Section 10. 12.750 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.12.750 Turning around prohibited in certain conditions. If the city council finds that the volume of traffic, the width of the highway, and other traffic conditions at any intersection are such that the making of a U-turn at such intersection would create a traffic hazard, the city engineer shall erect and maintain in a conspicuous place at such intersection an adequate sign stating that such U-turns are prohibited. No person shall operate a vehicle in violation of such sings when erected." Section 18 Section 10. 12.1120 of chapter 10.12 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.12.1120 Pedestrians and bicyclists; roadway crossing restrictions. The city engineer may place signs where it has been determined that conditions of vehicular and pedestrian or bicycle traffic are such that a traffic hazard would exist if pedestrians or bicyclists were permitted to cross the roadway at these locations directing that pedestrians and bicyclists shall not cross at a location so indicated. No pedestrian or anyperson operating a bicycle shall cross at any location such location." Section 19 Section 10. 16.110 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.16.110 Signs limiting parking time authorized in certain circumstances. Whenever the city council finds that on any portion of the highway or of a private street or of any parking lot maintained or operated for the public by the city there is at any time lack of sufficient space to accommodate the drivers of vehicles and that the time of parking should be limited so that everyone may have his fair turn, the city engineer shall erect and maintain adequate signs along such portion of the highway specifying the limitation on the time of parking. No person shall park or leave standing any vehicle in violation of any such sign." Section 20 Section 10. 16.150 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.16.150 Commercial vehicle parking restrictions - Generally (a) The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning. Commercial vehicle means any vehicle which fits the definition of commercial vehicles set forth in Vehicle Code §260, as amended from time to time, or any successor provision thereof. Residential district means any area of the City which fits the definition set forth in Vehicle Code §515 and is determined pursuant to Vehicle Code $240 as both those sections may be amended from time to time, or any successor provisions thereof. Semitrailer means any vehicle which fits the definition of semitrailer set forth in Vehicle Code §5550, as amended from time to time, or any successor provision thereof. Trailer means any vehicle which fits the definition of trailer set forth in Vehicle Code § 630, as amended from time to time, or any successor provision thereof. (b) No pefsen shall step, park or- stand any eemmereialvehiele for- more than one half he on any stfeet leeated within the eity in a eeffffaereW of industAial zone exeept while leading eF unleading pf-ep", for- seeh time ift additieft to sueh one half hour- pefied as is neee%afy 4) --(e) No person shall stop, park or stand any commercial vehicle having a manufacturer's gross vehicle weight rating of 10,000 pounds or more on any street, or portion thereof, located in a residential district within the city, except for such time as is reasonably necessary to make pickups or deliveries of goods, wares, or merchandise from or to any building or structure located on the street or for such time as is reasonably necessary for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling or construction of any building or structure upon the street for which a building permit has previously been obtained from the city. ---- fes} Lc) No person shall stop, park or stand any trailer or semitrailer on any street, highway or alley located within the city unless such trailer or semitrailer is then attached to a motor vehicle capable of drawing or carrying it upon the public streets and highways. --fed() The prohibitions contained in this section shall not apply to areas designated by resolution of the city council." Section 21 Section 10. 16.160 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "Sec. 10.16.160. Same - Between 1 O AA p x3: 2:00 a.m. and 6:00 a.m. VAiecevef The city council finds th may, by resolution, p1ohibit the parking between 2:00 a.m. and 6:00 a.m. of commercial vehicles having a manufacturer's gross vehicle weight rating of 10,000 pounds or more on certain publie streets or alleys, haz or portions thereof in areas other than residential districts In such instances the city engineer shall erect and maintain adequate signs along such pubRe streets and alleys sperm a per -son shed! not pai-7k any eeffHnefeial vehiele weighing mefe than 6,000 peunds uala&n betw . No person shall stop, park or leave standing any vehicle in violation of such signs when erected." Section 22 Section 10. 16.220 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.16.220 Temporary restrictions authorized in certain circumstances. Whenever the city engineer finds that traffic congestion or traffic hazard is likely to result from the operation, stopping, standing or parking of vehicles during the holding of public or private assemblages, gatherings or functions, or during the construction, alteration, repair, sweeping or improvement of any highway, or for other reason, he may place or cause to be placed temporary sings prohibiting the operation, stopping, standing or parking of vehicles during the period such conditions exists and giving notice that the vehicle may be removed which signs shall be erected at least 24 hours prior to any removal No person shall operate, park or leave standing any vehicle in violation of any such sign." Section 23 Section 10. 16.430 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.16.430 Vehicles parked over 72 hours; removal by sheriff (a) No person shall park or leave standing any vehicle upon a highway for 72 or more consecutive hours. {� The sheriff shall remove to a safe place every vehicle which has been parked or left standing upon a highway for 72 or more consecutive hours. (b) (c) As used in this section, the words "safe place" include, but are not confined to, any garage, parking lot or open space owned by, maintained by or under the jurisdiction of the city, and also every privately owned garage the owner or proprietor of which will accept such vehicle." Section 24 Section 10. 16.490 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.16.490 Parking prohibitions for vehicles over six feet high, near intersections. Whenever the city council finds that the parking of vehicles, with a height of six feet or more, within 100 feet of an intersection, creates a visibility limitation resulting in a potential traffic hazard, the city engineer shall erect signs or markings stating that the parking of vehicles with a height of six feet or more is prohibited within 100 feet of an intersection. No person shall park or leave standing any vehicle in violation of such prohibition." Section 25 Section 10. 16.580 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows "10.16.580 Special hazard areas; parking prohibitions authority. At any place for a distance not to exceed 100 feet where the city engineer finds that parking would unduly hamper the free flow of traffic, result in special traffic hazard, or endanger public health or safety, he shall place appropriate signs or markings prohibiting such parking. No person shall park or leave standing any vehicle in violation of such signs or markings " Section 26 Section 10. 16.590 of Chapter 16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10.16.590 Areas adjacent to schools. Whenever the city engineer finds that parking adjacent to any school property would unduly hamper the free flow of traffic or otherwise constitute a traffic hazard, he shall place appropriate signs or markings prohibiting such parking. No person shall park or leave standing any vehicle in violation of such signs or markings_" Section 27 Section 10.16.610 of Chapter 10.16 of Title 10 of the Diamond Bar Municipal Code is hereby repealed. Section 28 Section 10. 16.630 of Chapter 16 of Title 10 of the Diamond Bar Municipal Code is hereby amended to read as follows: "10.16.630 Physically handicapped persons; off-street parking facilities. Whenever the city council designates stalls or spaces in an off-street parking facility, owned or operated by the city, for the exclusive use of physically handicapped persons whose vehicles display either one of the distinguishing license plates issued to disabled persons pursuant to Vehicle Code §22511.5 or to disabled veterans as specified in Vehicle Code §9105, a driver of any vehicle not displaying one of the aforesaid distinguishing license plates shall not park such vehicle in such parking space. The designation shall be made by posting immediately adjacent to, and visible from, each stall or space, a sign consisting of a profile view of a wheelchair with occupant in white on a blue background and by outlining or painting markings in accordance with Section 225111.8 of the California Vehicle Code." Section 29 The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED AND APPROVED this day of '1999. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on _ day of , 1999 and was finally passed at a regular meeting of the City Council of the city of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 10 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. . TO: Terrence L. Belanger, City Manager MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Bob Rose, Community Services Director TITLE: Presentation of Update on Community/Civic Center Task Force by the Roth Group SUMMARY: The City Council established the Community/Civic Center Task Force to study the possibility of creating a focal point for the Diamond Bar community. Marlene Roth, principal of the Roth Group, will present an update of the Community/Civic Center Task Force activities. RECOMMENDED ACTION: Receive & File. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) — Ordinance(s) _ Agreement(s) _ Public Hearing Notification _ Bid Specifications (on file in City Clerk's office) _ Other: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? Yes X No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? _ _ Yes X No What Commission? — — 5. Are other departments affected by the report? Yes X No _ Report discussed with the following affected departments: None REVIEWED BY: Terrence L.TBelagCity Manag James DeStefan Deputy City Man Bob Rose Community Services Director CITY COUNCIL REPORT MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Presentation of Update on Community/Civic Center Task Force by the Roth Group Issue Statement Marlene Roth, principal of the Roth Group, will present an update of the Community/Civic Center Task Force activities. Recommendation Receive and File. Financial Summary There are no financial considerations related to this report. Background/Discussion At its meeting on September 15, 1998, the City council established a Community/Civic Center Task Force to study the possibility of creating a focal point for the Diamond Bar community. To assist with the task force, contracts were awarded to LPA and the Roth Group. LPA is an architecture firm with experience designing civic center complexes and the Roth Group is a planning consultant firm with expertise in facilitating citizen participation programs. The Task Force has met a total of five times so far. There are five more meetings scheduled, with a final report due to the City Council in June. The meetings held thus far have focused on prioritization of programs and facilities to be considered for the Civic Center Complex. Future meetings will include review of potential sites and conceptual building designs for those sites. Each of the meetings have been attended by about 30 task force members and members of the public. Prepared by: Bob Rose, Community Services Director DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE STATUS REPORT Page 1 of 5 This report summarizes the work accomplished by the Task Force through March 24, 1999 and outlines the remaining tasks and schedule. PARTICIPANTS The Task Force consists of 28 individuals appointed by the Diamond Bar City Council and four ex -officio members. Some modifications to the composition of the Task Force occurred since the original appointments (due to conflicting schedules, organizational changes, etc.). The Task Force (as of March 24, 1999) consists of the following individuals: Rajaie Batniji (Diamond Bar High School, Student Body President); Norman Bell (Diamond Bar Senior Club); J. J. Dinkin; Robert Duncan; Brenda Engdahl (PUSD); Annette Finnerty (Parks & Recreation Commission); Diane Forbing; Nina Goncharov; Task Force Chair Bob Huff (City of Diamond Bar, Council Member), Cheryl Jacobs; Maya Lalvani; Chris McPeak (WVUSD); Kathleen Newe (DB Friends of the Library); Daniel Nolan (Parks & Recreation Commission); Task Force Vice Chair Debby O'Connor (City of Diamond Bar, Council Member) ; Art O'Daly (Diamond Bar Chamber of Commerce); Dave Oliver; Tom Ortiz (Diamond Bar Senior Club); Thom Pruitt; Loretta Redcher; Dave Schey; Sharron Shepard; Eileen Tillery (DB Friends of the Library); Marty Torres; Jerry White (YMCA); Allen Wilson; Dave Yocum; and Bob Zirbes (DBIA). The following individuals serve as ex -officio task force members: Terence Belanger (Diamond Bar City Manager); Jim DeStefano (City of Diamond Bar, Deputy City Manger); Anne Haraksin (City of Diamond Bar, Administrative Assistant); and Bob Rose (City of Diamond Bar, Community Services Director). Former members have included: John Forbing; Mary McBusse; and Gary Werner. A consultant team was selected by the City Council on January 6, 1999, after an extensive Request for Proposal and interview process (between November 6 and December 11, 1998) to support and facilitate the work of the Task Force. That team consists of the architectual firm of LPA (Irvine office) headed by James Wirick, AIA and The Roth Group (TRG), a planning consultant firm (Glendale) with expertise in facilitating citizen participa- tion programs, headed by Marlene Roth, AICP. STATUS REPORT PREVIOUS MEETINGS DIAMOND BAR COMMUNITYXIVIC CENTER TASK FORCE PAGE 2of5 On March 23, 1999, the Task Force held its fifth meeting. All meetings (except the January 9th bus tour) have been held at the South Coast Air Quality Management District facility (Room CC -2). October 28, 1998 The first meeting was primarily an organizational one with the Task Force being informed of their objective, the process and schedule. Meetings were not held during the consul- tant selection process. January 9. 1999 For the first Task Force activity (second meeting), City staff arranged a Saturday bus tour of five civic centers and community facilities in four other cities. This tour, attended by the consultant team, provided Task Force members and interested citizens with a common base of examples. Those facilities were: Yorba Linda Community Center; Brea Commu- nity Center and Civic Center; Fountain Valley Civic Center and Mission Viejo Public Library. In conjunction with the bus tour, but prior to seeing any of the community and civic centers, each attendee was asked by TRG to list up to 15 items they would consider important and/or needed by the City of Diamond Bar and/or its residents for a community and/or civic center. January 20. 1999 The third meeting of the Task Force focused on a review of items from the January 9th bus tour, as well as a number of exercises. Prior to seeing any facilities on the 9th, the Task Force members most frequently listed the following six items as those needed/desired for the City: City Hall/Council Chambers (11); Banquet Facility with full kitchen and dance floor (11); New or expanded library (11); Senior Center (11); Large Meeting Rooms (9); Performing Arts Center/Theater (9). When all participants on the bus tour were included in the exercise, the priority changed slightly, although the top six items remain the same (the senior center moved to the top of the list, followed by City Hall/Council Chambers, Banquet Facility, Library, Large Meeting Room and Performing Arts Center/Theater). STATUS REPORT DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE PAGE 3 of 5 Based on the comprehensive list of 35 items generated on the bus tour, a complete list of facilities was developed. Each of the Task Force members, as well as other participants, were asked to place a total of 6 "voting" dots on the matrix, with 5 dots having equal weight and 1 dot as their "priority" vote. The results of this exercise were tabulated and presented at the following meeting (see February 10, 1999). A Visual Preference Survey was also conducted at this meeting based on photographic slides taken on the January 9th tour. Finally, a Use/Facility Cluster Exercise was con- ducted where the Task Force members and other participants were broken into groups and asked to identify the appropriate/preferred types of features/uses to be located in each of six "potential" facilities: City Hall, Senior Center, Library, Sports Complex, Community Center and Performing Arts Center. Each participant also received a notebook to maintain Task Force materials. February 10, 1999 At the fourth meeting, the results of the Visual Preference Survey were distributed, a function of which is to provide guidance to the consultant team regarding the degree of consensus and type of features the Task Force and other participants felt would be appropriate for the City of Diamond Bar. The results of the dot exercise were tabulated both based on the actual numeric count and a weighted count (giving a benefit to the priority dots). The top six activities, as determined by the weighted count of both the Task Force and all participants, were: Expanded Library; Sports Complex; City Hall; Banquet Facilities; Gymnasium; and Senior Programs/Center. After reviewing the results of the prior exercises, the Task Force broke out into six groups to develop a plan to accommodate their preferred program for a Community/Civic Center facility. The groups were provided with prototype room sizes, a room layout sheet, scissors, tape, pens, etc. and each group designed their own project. Representatives of each group then summarized their plan for the entire Task Force. These schematics were then taken by LPA for subsequent analysis and presentation at the March 24, 1999 Task Force meeting. In addition, the Task Force looked at the six types of facilities to determine the relation- ships between the uses. DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE STATUS REPORT PAGE 4 of 5 March 24, 1999 At the fifth (and most recent meeting), the results of the February 10th Task Force activities were reported, which included the architectual representations of the various designs by each of the six teams at the February 10th meeting. The similarities, differ- ences and site requirements of each of the alternatives was discussed, as well as, the ability to phase the various designs. Virtually every design included a City Hall/Council Chamber, Library, and Community and Senior Center component. Some included a Sports Center on site, others suggested that a Sports Center be located off-site. Some included a Performing Arts Center, others did not. Copies of these alternatives, as well as some of the other exercise results, are provided at the end of this report. The Task Force exercise at this meeting was a "Budget" game whereby ten teams of three participants each revisited their priorities, based on a limited budget for the acquisition and development of such facilities, as well as the ability to phase their projects and/or utilize a bond (or other theoretical debt financing) for the development of the facilities. The results of this exercise will be presented at the April 14, 1999 Task Force meeting. At this meeting, the Task Force engaged in brainstorming activities to identify various sites for a potential Community/Civic Center development. This list, which will be reviewed and refined at the April 14th meeting, consists of 18 locations scattered through- out the City of Diamond Bar. It should be noted that no determination has been made as to whether or not the sites are adequate in size, suitable location and/or available for this purpose, nor has the program been finalized. This will be among the Task Force's next activities. NEXT STEPS The Task Force will be hosting a booth at the City's tenth anniversary party on Sunday, April 18, 1999. At that booth, information on the Task Force and its activities will be available. Members of the public will have an opportunity to participate in at least two exercises which will allow them to prioritize facilities and/or activities they feel should be located in a Community and/or Civic Center, as well as to comment on some of the concept plans developed by the Task Force. The remaining activities of the Task Force include: evaluation of various sites, further refinement of the development program; DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE STATUS REPORT PAGE 5 of 5 • the development of preliminary conceptual plans for the most likely sites; • development of recommendations on financing; and completing their final report to the Diamond Bar City Council. In order to meet the City's goal that the report be completed and submitted to the City prior to the end of June, the Task Force's goal is to present a final status report to the City Council in mid-June with a second community meeting (tentatively scheduled for Satur- day, June 19th), after which the report will be finalized and delivered to the Diamond Bar City Council. ATTACHMENTS The following selection represents a sample of typical Task Force materials. All materials are available for review at City Hall. 1. Important/Needed Facilities Listing, January 9, 1999 (Exercise 1) - Revised (2 pages) 2. Use/Cluster Facility Results - City Hall, Sports Complex, Senior Center, Community Center, Library, Performing Arts Center (January 20, 1999) - 6 pages (1 each) 3. Prioritization of Potential Facilities and Functions, January 20, 1999 (Exercise 1) Top Facilities & Functions (Weighted) - Corrected (1 page) 4. Preference Comparison, February 10, 1999 (Handout) - 1 page 5. Separate/Cluster Facility Exercise, February 10, 1999 (1 page) 6. Set of six Preliminary Task Force Design Concepts - February 10, 1999 (as prepared by LPA for March 24, 1999 meeting) - 6 pages dbr/stat-rpt.329 ■ � I n>t.�ali►gin �;t�rll DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE IMPORTANT/NEEDED FACILITIES LISTING JANUARY 9, 1999 (EXERCISE 1) - REVISED .TYPE NUMBER OF TIMES MENTIONED BY TASK FORCE MEMBERS ONLY BY ALL PARTICIPANTS INCL. TASK FORCE Number Percent* Number Percent" Senior Center 11 68.8% 24 75.0% City Hall/Offices w/Council Chambers 11 68.8% 21 65.6% Banquet Facility With Full Kitchen & Dance Floor 11 68.8% 20 62.5% Library, Expanded/New 11 68.8% 20 62.5% Meeting Rooms (Large) 9 56.3% 19 59.4% Performing Arts Ctr/Theater 9 56.3% 15 46.9% Swimming Pool 7 43.8% 11 34.4% Community Center 6 37.5% 10 31.3% Teen Center 6 37.5% 11 34.4% Art Studio/Gallery 5 31.3% 10 31.3% Computer Use Center 5 31.3% 6 18.8% Health Facility/Club 5 31.3% 8 25.0% Youth Center 5 31.3% 9 Zu. -i "/o Museum/Historical Society 4 25.0% 8 25.0% Sports Complex/Rec. Center 4 25.0% 7 21.9% Gymnasium 3 18.8% 8 25.0% Lounge 3 18.8% 4 12.5% Chamber of Commerce 2 12.5% 2 6.3% DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE IMPORTANT/NEEDED FACILITIES LISTING JANUARY 9, 1999 (EXERCISE 1) - REVISED PAGE 2 TYPE NUMBER OF TIMES MENTIONED BY TASK FORCE MEMBERS ONLY BY ALL PARTICIPANTS INCL. TASK FORCE Number Percent" Number Percent" Parking (Adequate) 2 12.5% 7 21.9% Sheriff Substation/Police 2 12.5% 4 12.5% Cultural Center 1 6.3% 1 3.1% DMV Office 1 6.3% 1 3.1% Offices For Seniors 1 6.3% E2J 3.1% Post Office 1 6.3%E 6.3% Restaurant/Coffee Shop 1 6.3% 3 9.4°% Skateboard/Rollerblade Park 1 6.3% 2 6.3% Soccer Field, Indoor 1 6.3% 1 3.1% Tennis Courts 1 6.3% 2 6.3% Trails (Hiking, Biking, Walking) 1 6.3% 2 6.3% Wedding Area/Gazebo 1 6.3%3 9.4% Trnr`le Pi inninn 0 0.0% 2 6.3% Ampitheater, Outdoor 0 0.0% 1 3.1% First Aid Center 0 0.0% 1 3.1% Training Room 0 0.0% 1 3.1% A total of 16 Task Force Member sheets were submitted. A total of 32 sheets were submitted from Task Force and Non Task Force Members. dbr/fac-fist.125 DIAMOND BAR COMMUNITY/CIVIC CENTER USE/CLUSTER FACILITY RESULTS - CITY HALL JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMES MENTIONED. ADMINISTRATIVE OFFICES/COUNCIL OFFICES 5 COUNCIL CHAMBERS 5 CONFERENCE/MEETING ROOMS 3 CHAMBER OF COMMERCE 2 EMERGENCY DISASTER ROOM (EDC) 2 CABLE BROADCAST CAPABILITY 1 DISPLAY CASE/AREA 1 FITNESS ROOM 1 GIFT STORE 1 HISTORICAL DISPLAY 1 INFORMATION KIOSK (COMPUTERIZED) 1 KITCHEN 1 LOUNGE 1 MEDIATION ROOM 1 MULTI -MEDIA CAPABILITY 1 ONE STOP COUNTER 1 PICNIC AREA 1 PLAZ.AIOUTDOOR SPACE FOR EVENTS 1 RESTROOMS W/SHOWERS 1 SHERIFF'S OFFICE 1 SMALL OFFICE LEASING 1 STORAGE ROOMS 1 USE/CLUSTER FACILITY RESULTS - SPORTS COMPLEX JANUARY 209 1999 (EXERCISE 11) I 11.V 1 - . I. .- . GAME ROOM KITCHEN LOUNGE MEETING ROOMS 1 MULTI -MEDIA EQUIPMENT PICNIC AREA SHOWERSISAUNA TEEN CENTER TROPHY DISPLAY CASE * For example: 4 lighted softball fields with soccer overlay, 90' baseball diamond, football with track USE/CLUSTER FACILITY RESULTS - SENIOR CENTER JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMES (MENTIONED KITCHEN 6 LOUNGE (W/FIREPLACE) 4 MEETING ROOM W/STAGE * 4 COAT CHECK-IN 3 OFFICE 3 DANCE FLOOR 2 FIRST AID ROOM/AREA 2 GAME ROOM 2 OUTDOOR RECREATION AREA (SHUFFLE BOARD, ETC.) 2 PROGRAM/LUNCH ROOM 2 READING ROOM/SMALL LIBRARY 2 SMALL MEETING ROOMS 2 STORAGE ROOM 2 CABLE BROADCAST CAPABILITY 1 CHILD CARE/AFTER SCHOOL CARE 1 COMPUTER ROOM 1 CONTRACT SERVICE OFFICE 1 FITNESS ROOM 1 MULTI -MEDIA CAPABILITY 1 OUTDOOR WALKING TRAIL 1 PICNIC AREA RECEPTION COUNTER LARGE MEETING ROOM/BANQUET ROOM USE/CLUSTER FACILITY RESULTS - COMMUNITT VENTER JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMES MENTIONED: KITCHEN 5 MEETING/CLASS ROOMS (LARGE) 5 BANQUET FACILITIES (WEDDINGS) 4 PERFORMING ARTS CENTER WITH STAGE OR MULTI-PURPOSE ROOM/AUDITORIUM q CHAMBER OF COMMERCE 3 DAY CARElTINY TOTS 3 MUSEUM & HISTORICAL SOCIETY 3 ART STUDIO/GALLERY 2 BOARD GAME ROOM 2 CAFE 2 COMPUTER CENTER 2 DANCE FLOOR 2 LOUNGE 2 OUTDOOR PICNIC AREA 2 SMALL MEETING ROMS 2 TEEN CENTER 2 VENDING MACHINE AREA 2 AMPHITHEATER (OUTDOOR) CABLE BROADCAST CAPABILITY CITY OFFICES COMPUTER LEARNING CENTER CULTURAL CENTER FITNESS AREA W/SHOWERS GYMNASIUM OFFICES POOL PROGRAM/LUNCH ROOM SENIOR CENTER SHOWERS SKATE PARK TROPHY DISPLAY CASE YOUTH CENTER USE/CLUSTER FACILITY RESULTS - LIBRARY JANUARY 209 1999 (EXERCISE II) CHILDREN'S AREA CITY ARCHIVES CULTURAL EXHIBIT DISPLAY AREAEAE 1 GEOLOGICAL AREA 1 LARGE WINDOWS PICNIC AREA REFLECTIVE GARDEN STAFF LOUNGE THEATER/STAGE TROPHY DISPLAY CASE RESEARCH (CATALOG & INTERNET) AND WORD PROCESSING USE/CLUSTER FACILITY RESULTS - PERFORMING ARTS CENTER JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMESMENTIONED INDOOR STAGE/AUDITORIUM/STADIUM 6 AMPHITHEATER (OUTDOOR) 3 ART GALLERY 2 .400-500 SEATING 1 CABLE BROADCAST CAPABILITY CONVENTION HALL COSTUME ROOM FLY LOFT GREEN (DRESSING, MAKEUP) ROOM LIGHTS, AUDIO LOUNGE MUSIC REHEARSAL ROOMS PICNIC AREA PROP ROOM �' Dt.1�t11SI1 B,1R' DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE PRIORITIZATION OF POTENTIAL FACILITIES & FUNCTIONS JANUARY 20, 1999 (EXERCISE 1) + TOP FACILITIES & FUNCTIONS (WEIGHTED) - CORRECTED TOP 6 OTHER The Roth Group, Inc. dbr/tac-top2.322 Revised 03/24/99 BANQUET FACILITY 14 MEETING (CLASS, CONF.) ROOM, LARGE 6 SENIOR CENTER 5 PERFORMING ARTS CENTER 4 COMMUNITY CENTER (UNSPECIFIED) 4 CITY HALL 3 TOP 6 TOTAL LIBRARY EXPANDED 32 BANQUET FACILITY 29 CITY HALL 27 SPORTS COMPLEX 25 SENIOR CENTER 18 GYMNASIUM 14 The Roth Group, Inc. dbr/tac-top2.322 Revised 03/24/99 DIAMOND BAR COMMUNITY/CIVIC CENTER PREFERENCE COMPARISON FEBRUARY 10, 1999 (HANDOUT FACILITYIU$E JAN. 9, 1999 (NUMBER) JAN. 20,1099.:, (WEIGHTEUAESULTS) TASK: FORCE ALL! TASK FORCE ALL AMPHITHEATER 0 1 2 2 ART STUDIO/GALLERY 5 10 8 8 BANQUET FACILITY 11 20 15 29 CHAMBER OF COMMERCE 2 2 0 0 CITY HALL 11 21 24 27 COMMUNITY CENTER (UNSPECIFIED) 6 10 1 5 COMPUTER CENTER 5 6 2 2 CULTURAL CENTER 1 1 0 0 DMV OFFICE 1 1 0 0 FIRE STATION 0 0 0 1 FIRST AID CENTER 0 1 0 0 GYMNASIUM 3 8 14 14 HEALTH/FITNESS FACILITY 5 8 0 1 LIBRARY, EXPANDED 11 20 30 32 LOUNGE W/FIREPLACE 3 4 0 0 MEETINGICLASS ROOMS (LARGE) 9 19 6 12 MEETING ROOMS' (SMALL) 0 0 1 2 MUSEUM/HISTORICAL SOCIETY 4 8 6 6 OFFICE FOR SENIORS 1 1 0 0 PERFORMING ARTS THEATER/AUDITORIUM 9 15 3 7 POST OFFICE 1 2 0 0 RESTAURANT/COFFEE SHOP 1 3 0 0 SENIOR CENTER (LUNCHES, PROGRAMS) 11 24 13 18 SHERIFF SUBSTATION 2 4 1 1 SKATEBOARD/ROLLER BLADE FACILITY 1 2 4 4 SOCCER FIELD (INDOOR) 1 1 0 0 SPORTS COMPLEXIRECREATION CENTER 4 7 25 25 SWIMMING POOL 7 11 1 1 TEEN CENTER 6 11 11 13 TENNIS COURTS 1 2 0 0 TRACK, RUNNING 0 2 0 0 TRAILS (HIKING. BIKING) 1 2 1 3 TRAINING ROOM 0 0 0 0 WEDDING AREA, GAZEBO 1 3 1 2 YOUTH CENTER 5 9 6 8 The Roth Group, Inc. - dbr/prefcomp.tbi - 02/10/99 cc 4 m 0 z O 4 0 HU)c" V W uj W >- D J wLQw . • G4 z 0 u 0 U U 0 U u �DU `n V-4 H 5^00 z 00U O 0 a � Md U. I SKATEBOARD PARK] r----------� I 1 OUTDOOR EATING - - - - - I _J CIVIC m v n LIBRARY CC MMUNITY CENTER C -da~ SPORTS CENTER �^ K t K 1A�ir 11°°nr' • K v Milun �\ D wae. or 1 T— c«�. \ 7, ft.�oo..,e�w.. CITY HALL20 K SEI OR CE TER Entry D d ewa� 6K a b IMeMS COMMUNITY "The City Mali" 1 LPAo w w , The Roth Group COMMUNITY / CIVIC CENTER <, TAfK FORCE �1 i I � r SPORTS CENTER / � r r I I ♦ r CITY HALL 1. R omm Or— RMaas THIRD FLOOR U O.wr R..m j ^oft COMMUNITY p L) CENTER 3 M„w,c R,,,,, • K � liO R.sn COUNCIL S NIOR CENR HAM ERS n SECOND FLOOR ..* � m... RW.am LIBRARY 0 K lnu1�/A�Raam CULTURAL FIRST FLOOR "The Hillside" 2 LPA° m w The Roth Groupmilmalm COMMUNITY / CIVIC CENTER TALK FORCE jPE ORMING A n CENTER CITY HALL n TRIUJ . 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CITY HALL V r-------1 1 1 SKATEBOARD PARIf 1 �"XQJWW"'" fix: .eek .a. awe 11 - Rene A+ -w LIBRARY Low 70 K sww MeeRw Reem,L-w AR awe iaeawr RKeKenr� KMdM Room llreYr WORMING ARTS COUNCIL CENTER 9 CHAMBERS OnYMp ReenR CIVIC "The Courtyard" 5 LPA The Roth Group C r a w arc lw \ 1 / COMMUNITY / CIVIC CENTER TWK FORCE CULTURAL ray.«s Kean K,.rew, an�aa .sir Ka+.Md Kaaw LIBRARY W SECOND FLOOR y� r — benrM•••�• �., , ..rmo.ae wmn �s«k naam 1 oul OO v CITY HALL I 10 K I 1 M.K.e .aam o.— FIRST FLOOR SKATEBOARD" PARKI I L _J COMMUNITY 1J11'1 The Roth Group "ER in -v IN rvmx FORMING ITS I CENTER M.w, K.anw KK Ipymnrynn I SPORTS CENTER R 1 TING WK I rgwl F— CO AMUNITY CE ER K 1 oe Ream .w oma. NIOR CENT Kae.awee t.o.w. _JEl COMMUNITY 1J11'1 The Roth Group "ER in -v IN rvmx THE ROTH GROUP, INC. planning consultants March 31, 1999 Mr. Bob Rose, Director of Community Services Department of Community and Development Services City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 HAND DELIVERED SUBJECT: COMMUNITY/CIVIC CENTER TASK FORCE INTERIM STATUS REPORT Dear Mr. Rose: - On behalf of the City of Diamond Bar's Community/Civic Center Task Force, I am pleased to present this interim for the City Council's information and consideration. In addition to reporting on the work completed to date and the Task Force's anticipated future activities, one impor- tant purpose in presenting this interim report to the City Council is to notify the public of the Task Force's "booth" at the City's 10th Anniversary celebration on Sunday, April 18, 1999. The Task Force looks forward to meeting members of the community and discussing the program with them, as well as giving members of the public an opportunity to participate in the process. We appreciate the opportunity to work with the City of Diamond Bar on this most exciting project. Sinc ely, Marlene T. Roth, AICP MTR:psh Enclosure dbr/correspc/rose-1tr.33C 200 NORTH MARYLAND AVENUE, SUITE 100, GLENDALE, CALIFORNIA 91206-4262 (8 18) 500-4050 FAX (818) 543-1181 STATUS REPORT DIAMOND BAR COMMUNITYXIVIC CENTER TASK FORCE Page 1 of 5 This report summarizes the work accomplished by the Task Force through March 24, 1999 and outlines the remaining tasks and schedule. PARTICIPANTS The Task Force consists of 28 individuals appointed by the Diamond Bar City Council and four ex -officio members. Some modifications to the composition of the Task Force _ occurred since the original appointments (due to conflicting schedules, organizational changes, etc.). The Task Force (as of March 24, 1999) consists of the following individuals: Rajaie Batniji (Diamond Bar High School, Student Body President); Norman Bell (Diamond Bar Senior Club); J. J. Dinkin; Robert Duncan; Brenda Engdahl (PUSD); Annette Finnerty (Parks & - Recreation Commission); Diane Forbing; Nina Goncharov; Task Force Chair Bob Huff (City of Diamond Bar, Council Member); Cheryl Jacobs; Maya Lalvani; Chris McPeak (WVUSD); Kathleen Newe (DB Friends of the Library); Daniel Nolan (Parks & Recreation Commission); Task Force Vice Chair Debby O'Connor (City of Diamond Bar, Council Member) ;.Art O'Daly (Diamond Bar Chamber of Commerce); Dave Oliver; Tom Ortiz (Diamond Bar Senior Club); Thom Pruitt; Loretta Redcher; Dave Schey; Sharron Shepard; Eileen Tillery (DB Friends of the Library)- Marty Torres; Jerry White (YMCA); Allen Wilson; Dave Yocum; and Bob Zirbes (DBIA). The following individuals serve as ex -officio task force members: Terence Belanger (Diamond Bar City Manager); Jim DeStefano (City of Diamond Bar, Deputy City Manger); _ Anne Haraksin (City of Diamond Bar, Administrative Assistant); and Bob Rose (City of Diamond Bar, Community Services Director). - Former members have included: John Forbing; Mary McBusse; and Gary Werner. A consultant team was selected by the City Council on January 6, 1999, after an extensive Request for Proposal and interview process (between November 6 and December 11, 1998) to support and facilitate the work of the Task Force. That team consists of the architectual firm of LPA (Irvine office) headed by James Wirick, AIA and The Roth Group (TRG), a planning consultant firm (Glendale) with expertise in facilitating citizen participa- tion programs, headed by Marlene Roth, AICP. DIAMOND BAR - COMMUNITY/CIVIC CENTER TASK FORCE STATUS REPORT PAGE 2 of 5 PREVIOUS MEETINGS On March 23, 1999, the Task Force held its fifth meeting. All meetings (except the January 9th bus tour) have been held at the South Coast Air Quality Management District facility (Room CC -2). October 28, 1998 The first meeting was primarily an organizational one with the Task Force being informed of their objective, the process and schedule. Meetings were not held during the consul- tant selection process. January 9, 1999 For the first Task Force activity (second meeting), City staff arranged a Saturday bus tour of five civic centers and community facilities in four other cities. This tour, attended by the consultant team, provided Task Force members and interested citizens with a common base of examples. Those facilities were: Yorba Linda Community Center; Brea Commu- nity Center and Civic Center; Fountain Valley Civic Center and Mission Viejo Public Library. In conjunction with the bus tour, but prior to seeing any of the community and civic centers, each attendee was asked by TRG to list up to 15 items they would consider important and/or needed by the City of Diamond Bar and/or its residents for a community and/or civic center. January 20, 1999 The third meeting of the Task Force focused on a review of items from the January 9th bus tour, as well as a number of exercises. Prior to seeing any facilities on the 9th, the Task Force members most frequently listed the following six items as those needed/desired for the City: City Hall/Council Chambers (11); Banquet Facility with full kitchen and dance floor (11); New or expanded library (11); Senior Center (11); Large Meeting Rooms (9); Performing Arts Center/Theater (9). When all participants on the bus tour were included in the exercise, the priority changed slightly, although the top six items remain the same (the senior center moved to the top of the list, followed by City Hall/Council Chambers, Banquet Facility, Library, Large Meeting Room and Performing Arts Center/Theater). STATUS REPORT DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE PAGE 3 of 5 Based on the comprehensive list of 35 items generated on the bus tour, a complete list of facilities was developed. Each of the Task Force members, as well as other participants, were asked to place a total of 6 "voting" dots on the matrix, with 5 dots having equal weight and 1 dot as their "priority" vote. The results of this exercise were tabulated and presented at the following meeting (see February 10, 1999). A Visual Preference Survey was also conducted at this meeting based on photographic slides taken on the January 9th tour. Finally, a Use/Facility Cluster Exercise was con- ducted where the Task Force members and other participants were broken into groups and asked to identify the appropriate/preferred types of features/uses to be located in each of six "potential" facilities: City Hall, Senior Center, Library, Sports Complex, Community Center and Performing Arts Center. Each participant also received a notebook to maintain Task Force materials February 10, 1999 At the fourth meeting, the results of the Visual Preference Survey were distributed, a function of which is to provide guidance to the consultant team regarding the degree of - consensus and type of features the Task Force and other participants felt would be appropriate for the City of Diamond Bar. The results of the dot exercise were tabulated both based on the actual numeric count and a weighted count (giving a benefit to the priority dots). The top six activities, as determined by the weighted count of both the Task Force and all participants, were: Expanded Library; Sports Complex; City Hall; Banquet Facilities; Gymnasium; and Senior Programs/Center. After reviewing the results of the prior exercises, the Task Force broke out into six groups to develop a plan to accommodate their preferred program for a Community/Civic Center facility. The groups were provided with prototype room sizes, a room layout sheet, scissors, tape, pens, etc. and each group designed their own project. Representatives of each group then summarized their plan for the entire Task Force. These schematics were then taken by LPA for subsequent analysis and presentation at the March 24, 1999 Task Force meeting. In addition, the Task Force looked at the six types of facilities to determine the relation- ships between the uses. DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE STATUS REPORT PAGE 4 of 5 March 24, 1999 At the fifth (and most recent meeting), the results of the February 10th Task Force activities were reported, which included the architectual representations of the various designs by each of the six teams at the February 10th meeting. The similarities, differ- ences and site requirements of each of the alternatives was discussed, as well as, the ability to phase the various designs. Virtually every design included a City Hall/Council Chamber, Library, and Community and Senior Center component. Some included a Sports Center on site, others suggested that a Sports Center be located off-site. Some included a Performing Arts Center, others did not. Copies of these alternatives, as well as some of the other exercise results, are provided at the end of this report. The Task Force exercise at this meeting was a "Budget" game whereby ten teams of three participants each revisited their priorities, based on a limited budget for the acquisition and development of such facilities, as well as the ability to phase their projects and/or utilize a bond (or other theoretical debt financing) for the development of the facilities. The results of this exercise will be presented at the April 14, 1999 Task Force meeting. At this meeting, the Task Force engaged in brainstorming activities to identify various sites for a potential Community/Civic Center development. This list,.which will be reviewed and refined at the April 14th meeting, consists of 18 locations scattered through- out the City of Diamond Bar. It should be noted that no determination has been made as to whether or not the sites are adequate in size, suitable location and/or available for this purpose, nor has the program been finalized. This will be among the Task Force's next activities. NEXT STEPS The Task Force will be hosting a booth at the City's tenth anniversary party on Sunday, April 18, 1999. At that booth, information on the Task Force and its activities will be available. Members of the public will have an opportunity to participate in at least two exercises which will allow them to prioritize facilities and/or activities they feel should be located in a Community and/or Civic Center, as well as to comment on some of the concept plans developed by the Task Force. The remaining activities of the Task Force include: evaluation of various sites; 0 further refinement of the development program; STATUS REPORT DIAMOND BAR COMMUNITYXIVIC CENTER TASK FORCE PAGE 5 of 5 • the development of preliminary conceptual plans for the most likely sites; • development of recommendations on financing; and • completing their final report to the Diamond Bar City Council. In order to meet the City's goal that the report be completed and submitted to the City prior to the end of June, the Task Force's goal is to present a final status report to the City Council in mid-June with a second community meeting (tentatively scheduled for Satur- day, June 19th), after which the report will be finalized and delivered to the Diamond Bar City Council. ATTACHMENTS The following selection represents a sample of typical Task Force materials. All materials are available for review at City Hall. 1. Important/Needed Facilities Listing, January 9, 1999 (Exercise 1) - Revised (2 pages) 2. Use/Cluster Facility Results - City Hall, Sports Complex, Senior Center, Community Center, Library, Performing Arts Center (January 20, 1999) - 6 pages (1 each) 3. Prioritization of Potential Facilities and Functions, January 20, 1999 (Exercise 1) Top Facilities & Functions (Weighted) - Corrected (1 page) 4. Preference Comparison, February 10, 1999 (Handout) - 1 page 5. Separate/Cluster Facility Exercise, February 10, 1999 (1 page) 6. Set of six Preliminary Task Force Design Concepts - February 10, 1999 (as prepared by LPA for March 24, 1999 meeting) - 6 pages dbr/stat-rpt.329 DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE IMPORTANT/NEEDED FACILITIES LISTING JANUARY 911999 (EXERCISE 1) - REVISED TYPE NUMBER OF TIMES MENTIONED BY TASK FORCE MEMBERS ONLY BY ALL PARTICIPANTS INCL. TASK FORCE Number Percent" Number Percent" Senior Center 11 68.8% 24 75.0% City Hall/Offices w/Council Chambers 11 68.8% 21 65.6% Banquet Facility With Full Kitchen & Dance Floor 11 68.8% 20 62.5% Library, Expanded/New 11 68.8% 20 62.5% Meeting Rooms (Large) 9 56.3% 19 59.4% Performing Arts CtrTTheater 9 56.3% 15 46.9% Swimming Pool 7 43.8% 11 34.4% Community Center 6 37.5% 10 31.3% Teen Center 6 37.5% 11 34.4% Art Studio/Gallery 5 31.3% 10 31.3% Computer Use Center 5 31.3% 6 18.8% Health Facility/Club 5 31.3% 8 25.0% Youth Center 5 31.3% 9 28.1% Museum/Historical Society 4 25.0% 8 25.0% Sports Complex/Rec. Center 4 25.0% 7 21.9% Gymnasium 3 18.8% 8 25.0% Lounge 3 18.8% 4 12.5% Chamber of Commerce 2 12.5% 2 6.3% DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE IMPORTANT/NEEDED FACILITIES LISTING JANUARY 9, 1999 (EXERCISE 1) - REVISED PAGE 2 TYPE NUMBER OF TIMES MENTIONED BY TASK FORCE MEMBERS ONLY BY ALL PARTICIPANTS INCL. TASK FORCE Number Percent* Number Percent** Parking (Adequate) 2 12.5% 7 21.9% Sheriff Substation/Police 2 12.5% 4 12.5% Cultural Center 1 6.3% 1 3.1% DMV Office 1 6.3% 1 3.1% Offices For Seniors 1 6.3% 1 3.1% Post Office 1 6.3% 2 6.3% Restaurant/Coffee Shop 1 6.3% 3 9.4% Skateboard/Rollerblade Park 1 6.3% 2 6.3% Soccer Field, Indoor 1 6.3% 1 3.1% Tennis Courts 1 6.3% 2 6.3% Trails (Hiking, Biking, Walking) 1 6.3% 2 6.3% Wedding Area/Gazebo 1 6.3% 3 9.4% Track, Running 0 0.0% 2 6.3% Ampitheater, Outdoor 0 0.0% 1 3.1% First Aid Center 0 0.0% 1 3.1% Training Room 0 1 0.0% 1 3.1% * A total of 16 Task Force Member sheets were submitted. A total of 32 sheets were submitted from Task Force and Non Task Force Members. dbrlfac-list.125 ,.� DIAMOND BAR COMMUNITY/CIVIC CENTER USE/CLUSTER FACILITY RESULTS - CITY HALL JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMES MENTIONED ADMINISTRATIVE OFFICES/COUNCIL OFFICES 5 COUNCIL CHAMBERS 5 CONFERENCE/MEETING ROOMS 3 CHAMBER OF COMMERCE 2 EMERGENCY DISASTER ROOM (EDC) 2 CABLE BROADCAST CAPABILITY 1 DISPLAY CASE/AREA 1 FITNESS ROOM 1 GIFT STORE 1 HISTORICAL DISPLAY 1 INFORMATION KIOSK (COMPUTERIZED) 1 KITCHEN 1 LOUNGE 1 MEDIATION ROOM 1 MULTI -MEDIA CAPABILITY 1 ONE STOP COUNTER 1 PICNIC AREA 1 PLAZA/OUTDOOR SPACE FOR EVENTS 1 RESTROOMS W/SHOWERS 1 SHERIFF'S OFFICE 1 SMALL OFFICE LEASING 1 STORAGE ROOMS 1 USE/CLUSTER FACILITY RESULTS - SPORTS COMPLEX JANUARY 20, 1999 (EXERCISE II) FACILITYIUSE/FUNCTION TIMESMENTIONED GYMNASIUM 6 EXERCISE CENTER (FITNESS) 5 BALL FIELDS (GENERAL AND SPECIFIC) ' 3 CHILD CARE 3 RESTAURANT/COFFEE SHOP/SNACK BAR 3 SWIMMING POOL 3 TENNIS COURTS 3 BASKETBALL COURT 2 PLAYGROUND 2 ROLLER SKATE PARK 2 TRAILS 2 AEROBICS ROOM 1 AMPHITHEATER/WEDDING FACILITY 1 BATTING CAGE 1 CONCESSION STAND 1 EXERCISE -TRAIL 1 FIRST AID FACILITY 1 GAME ROOM 1 KITCHEN 1 LOUNGE 1 MEETING ROOMS 1 MULTI -MEDIA EQUIPMENT 1 PICNIC AREA 1 SHOWERS/SAUNA 1 TEEN CENTER 1 TROPHY DISPLAY CASE 1 * For example: 4 lighted softball fields with soccer overlay, 90' baseball diamond, football with track USE/CLUSTER FACILITY RESULTS - SENIOR CENTER JANUARY 20, 1999 (EXERCISE 11) FACILITY/USEIFUNCTION TIMES MENTIONED KITCHEN g LOUNGE (W/FIREPLACE) 4 MEETING ROOM W/STAGE " 4 COAT CHECK-IN 3 OFFICE 3 DANCE FLOOR 2 FIRST AID ROOM/AREA 2 GAME ROOM 2 OUTDOOR RECREATION AREA (SHUFFLE BOARD, ETC.) 2 PROGRAM/LUNCH ROOM 2 READING ROOM/SMALL LIBRARY 2 SMALL MEETING ROOMS 2 STORAGE ROOM 2 CABLE BROADCAST CAPABILITY 1 CHILD CARE/AFTER SCHOOL CARE 1 COMPUTER ROOM 1 CONTRACT SERVICE OFFICE 1 FITNESS ROOM 1 MULTI -MEDIA CAPABILITY 1 OUTDOOR WALKING TRAIL 1 PICNIC AREA 1 RECEPTION COUNTER 1 LARGE MEETING ROOM/BANQUET ROOM U51JcLU5TEK FAVALITY RESULTS - COMMUNITY CENTER JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMES MENTIONED KITCHEN 5 MEETING/CLASS ROOMS (LARGE) 5 BANQUET FACILITIES (WEDDINGS) 4 PERFORMING ARTS CENTER WITH STAGE OR MULTI-PURPOSE ROOM/AUDITORIUM 4 CHAMBER OF COMMERCE 3 DAY CARE/TINY TOTS 3 MUSEUM & HISTORICAL SOCIETY 3 ART STUDIO/GALLERY 2 BOARD GAME ROOM 2 CAFE 2 COMPUTER CENTER 2 DANCE FLOOR 2 LOUNGE 2 OUTDOOR PICNIC AREA 2 SMALL MEETING ROMS 2 TEEN CENTER 2 VENDING MACHINE AREA 2 AMPHITHEATER (OUTDOOR) 11 CABLE BROADCAST CAPABILITY 1 CITY OFFICES 1 COMPUTER LEARNING CENTER 1 CULTURAL CENTER 1 FITNESS AREA W/SHOWERS 1 GYMNASIUM 1 OFFICES 1 POOL 1 PROGRAM/LUNCH ROOM 1 SENIOR CENTER 1 SHOWERS 1 SKATE PARK 1 TROPHY DISPLAY CASE 1 YOUTH CENTER 1 USE/CLUSTER FACILITY RESULTS - LIBRARY JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMES MENTIONED. COMPUTER ROOM (HIGH TECH)" 6 FRIENDS' BOOKSTORE 5 READING LOUNGE W/FIREPLACE 4 HISTORICAL SOCIETY/PROGRAM 3 MEETING ROOM/COMMUNITY ROOM 3 SMALL STUDY ROOMS 2 20,000 SQ. FT. MINIMUM 1 ART GALLERY 1 AUDIO VIDEO ROOM 1 AUDIO VISUAL 1 BOOK MOBILE 1 CABLE BROADCAST CAPABILITY 1 CHILDREN'S AREA 1 CITY ARCHIVES 1 CULTURAL EXHIBIT DISPLAY AREA 1 GEOLOGICAL AREA 1 LARGE WINDOWS 1 PICNIC AREA 1 REFLECTIVE GARDEN 1 STAFF LOUNGE 1 THEATER/STAGE 1 TROPHY DISPLAY CASE 1 RESEARCH (CATALOG $ INTERNET) AND WORD PROCESSING USE/CLUSTER FACILITY RESULTS - PERFORMING ARTS CENTER JANUARY 20, 1999 (EXERCISE II) FACILITY/USE/FUNCTION TIMESMENTIONED INDOOR STAGE/AUDITORIUM/STADIUM 6 AMPHITHEATER (OUTDOOR) 3 ART GALLERY 2 .400-500 SEATING 1 CABLE BROADCAST CAPABILITY 1 CONVENTION HALL 1 COSTUME ROOM 1 FLY LOFT 1 GREEN (DRESSING, MAKEUP) ROOM 1 LIGHTS, AUDIO 1 LOUNGE 1 MUSIC REHEARSAL ROOMS 1 PICNIC AREA 1 PROP ROOM 1 A DIAMOND BAR COMMUNITY/CIVIC CENTER TASK FORCE PRIORITIZATION OF POTENTIAL FACILITIES & FUNCTIONS JANUARY 20, 1999 (EXERCISE 1) ♦ TOP FACILITIES & FUNCTIONS (WEIGHTED) - CORRECTED TOP 6 TASK FORCE LIBRARY EXPANDED 30 SPORTS COMPLEX 25 CITY BALL 24 BANQUET FACILITIES 15 GYMNASIUM 14 SENIOR PROGRAM 13 TOP 6 OTHER BANQUET FACILITY 14 MEETING (CLASS, CONF.) ROOM, LARGE 6 SENIOR CENTER 5 PERFORMING ARTS CENTER 4 COMMUNITY CENTER (UNSPECIFIED) 4 CITY HALL 3 TOP 6 TOTAL LIBRARY EXPANDED 32 BANQUET FACILITY 29 CITY HALL 27 SPORTS COMPLEX 25 SENIOR CENTER 18 GYMNASIUM 14 The Roth Group, Inc. dbr/fac-top2.322 Revised 03/2.4/99 UTAMONU BAK COMMUNITY/CIVIC CENTER PREFERENCE COMPARISON FEBRUARY 10, 1999 (HANDOUT) FACILITYIUSE 4AN..9. 1999 ;(NUMBER) JAN.:20, 1999. (WEIGHTED RESULTS). TASK FORCE ALL TASK FORCE ALL AMPHITHEATER 0 1 2 2 ART STUDKHGALLERY 5 10 8 8 BANQUET FACILITY 11 20 15 29 CHAMBER OF COMMERCE 2 2 0 0 CITY HALL 11 21 24 27 COMMUNITY CENTER (UNSPECIFIED) 6 10 1 6 COMPUTER CENTER 5 6 2 2 CULTURAL CENTER 1 1 0 0 DMV OFFICE 1 1 0 0 FIRE STATION 0 0 0 1 FIRST AID CENTER 0 1 0 0 GYMNASIUM 3 8 14 14 HEALTH/FITNESS FACILITY 5 8 0 1 LIBRARY, EXPANDED 11 20 30 32 LOUNGE W/FIREPLACE 3 4 0 0 MEETING/CLASS ROOMS (LARGE) 9 19 6 12 MEETING ROOMS -(SMALL) 0 0 1 2 MUSEUM/HISTORICAL SOCIETY 4 8 6 6 OFFICE FOR SENIORS 1 1 0 0 PERFORMING ARTS THEATER/AUDITORIUM 9 15 3 7 POST OFFICE 1 2 0 0 RESTAURANT/COFFEE SHOP 1 3 0 0 SENIOR CENTER (LUNCHES, PROGRAMS) 11 24 13 18 SHERIFF SUBSTATION 2 4 1 1 SKATEBOARDIROLLER BLADE FACILITY 1 2 4 4 SOCCER FIELD (INDOOR) 1 1 0 0 SPORTS COMPLEX/RECREATION CENTER 4 7 25 25 SWIMMING POOL 7 11 1 1 TEEN CENTER 6 11 11 13 TENNIS COURTS 1 2 0 0 TRACK. RUNNING 0 2 0 0 TRAILS (HIKING, BIKING) 1 2 1 3 TRAINING ROOM 0 0 0 0 WEDDING AREA. GAZEBO 1 3 1 2 YOUTH CENTER 5 9 6 8 The Roth Group, Inc. - dbr/prefcomp.tbl - 02/10/99 W V O U. Cd LAj z mLLI v z V 2 r O OV w z w U O z w V) CO) ww gx w o 0- 55 5 v J Z O w ° a w O w z °w �o co ¢ c) HLUI V Q, Ux}Lu ~�Q —D 0. 0w2ZH QU wcn aQ U)LLU. °m °w �o co ¢ °m wwm W Q J ¢ CL z co 00 0 U °w �o co ¢ rwtli LIBRARY m-dn0 n AIM v 20 K kilo. Dark �L— CIVIC r $-"@ Dw Floor kM•tl� `°•roma. i Danau.c Raw Orm..ium MMUNITY CENTER counaucharrA r SPORTS CENTER 8 K hN.tlnaoonr % K M•e11�KooeN Mali --__ n••noara -.. ` ` r •nd 011k. SE OR CE TER 8K Re•lroorers COMMUNITY "Tie City Mall" LPA - The Roth Group T••n P..m.r 1` i = — % / Restro m• isno„ ws CITY HALL j s 20 K Entry Desk � loom pypy� � far FNiEorieal�� D w 80' 120' COMMUNITY / CIVIC CEN . �:E; TA* fK FORCE `1 i I ' J SPORTS CENTER / I z M..onO room l� - �l n ==4 n..uoom. aob Room saw onk. S NIOR CENTER COUNCIL s K s HAMBER m.w. 10K " The Hillside" SECOND FLOOR ecolocore god, cResaaaRa Conhm" Roam LIBRARY 20 K Roon CULTURAL FIRST FLOOR C Z 4 i== LPH° w w 'w The Roth Group COMMUNITY / CIVIC CE A*;�, TAIK FORCE 3 FIRST F I I � I ! RMtroonr I ! � I ewv*w Room INITY CEN FER I . K I i Dorm Roor LOOR for society . LIBRARY 20 K Book 9b" We" Room, Lampe sews" .1 W�Room Meeft Room taro. I UNDERGROUND PARKING I 20 K BASEMENT LEVEL "The Atrium" CULTURAL RECREATIONAL as %mak m SPORTS CENTER 16 K LPA0 W- , The Roth Group COMMUNITY / CIVIC CEI �- TAIK FORCE Th"W P FORMING A T 3 COUNCIL CENTER CHAMBERS 5K Meeft Raom 4 sw"s Sm�ppRyyMy�u�ewN for Hb4talcSlROSocmlety Raedfne Room no. q�4 Reetroome Work pytROOM Study LIBRARY st—W FIRST FLOOR Mesdny Rooms "The Promenade" n O c z B RECREATIONAL SPORTS CENTER ZO K Rewoonis /Shower C� Rtrro Room Teen Gntsr SKATE E LPl.1 0 120, �L The Roth Group ' COMMUNITY / CIVIC CEI TALK FORCE !y{1* z 0 UP 5 Raw. Banquet Room MUNITY 1 BK ' M`0" Room, a'� eC Re.trooma ENIOR CENTEI 6K storage M -ft Room, um 20 K EE3 FRiwr Room Tnn CMM.r COURTYARD CITY HALL 10 K Media Room COUNCIL CHAMBERS CIVIC "The Courtyard" LP. - T'he Roth Group SroreO. �i DIvIO L D 1111R' Bm.N Mu.eum ROOM for 1R..orlcal N j= BOOk Store sf* M96ft Room AA ups LIBRARY Lobby 20 K Storage Scudo /Galerle Meeting Room, Largs Restroom Ttmew RFORMING AR CENTER 6K Dra..lnp Rooms 0 30' 60' 120 COMMUNITY / CIVIC CEP TAIK FORCE U U 'v s1caTEsoaR�� PaRI r•• i.n. r rr'' arr rr j COMMUNITY FIRST FLOOR "The Ct' LPA The Roth Group Block" !� D[,1i1011) IFIR' m m n D 0 Z D r 0 w so' COMMUNITY TALK FORCE 120' I CIVIC CEP CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. �6 , 2 - TO: Terrence L. Belanger, City Manager MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Bob Rose, Community Services Director TITLE: Award of Contract to Coca Cola for the Installation of Vending Machines in the City Parks. SUMMARY: The City Council has approved a policy to allow the installation of vending machines in the City parks to generate revenue. Staff released a request for proposals (R.F.P.) and received three responses. A committee of three staff members interviewed each of the proposers and recommends that the City Council award a contract to the Coca Cola Bottling Company. Features of the proposal from Coca Cola includes: 1. Two state-of-the-art vandal resistant machines to be installed in each park, at no cost to the City. 2. All stocking and maintenance costs to be borne by Coca Cola, 3. City will receive 35% commission on each $1.00 sale, less sales tax and CRV. 4. Each park will have soda, non -carbonated drinks and water available. RECOMMENDED ACTION: It is recommended that the City Council award a contract to Coca Cola Bottling Company to provide vending machines in the City parks, per the proposal dated February 25, 1999. LIST OF ATTACHMENTS: X_ Staff Report _ Resolution(s) _ Ordinance(s) X Agreement(s) _ Public Hearing Notification _ Bid Specifications (on file in City Clerk's office) _ Other: R.F.P. Proposal EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No What Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: None REVIEWED BY: � � ctv _� Terrence L. Belange City Manager James DeStefano ', Deputy City Manager Aobose Community Services Director CITY COUNCIL REPORT MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: AWARD OF CONTRACT TO COCA COLA FOR THE INSTALLATION OF VENDING MACHINES IN THE CITY PARKS Issue Statement Shall the City Council award a contract to Coca Cola to install two vending machines in each of the City's parks for the sale of sodas, non -carbonated drinks and water? Recommendation It is recommended that the City Council award a contract to the Coca Cola Bottling Company to provide vending machines in the City parks, per the proposal dated February 25,1999. Financial Summary Vending machines will be installed, stocked and serviced at no cost to the City of Diamond Bar. Electrical costs are estimated at about $12 per machine per month. For the 16 proposed machines, electrical costs are estimated at $2,300 per year. The City's commission will be 35% per $1,00 soda, less tax and CRV. Total annual revenue for the City is estimated at $17,270. Background At its meeting on December 15, 1998, the City Council approved a policy to allow the installation of vending machines for the City parks. Three proposals were received and reviewed by a committee of three staff members. The committee then interviewed each of the firms that submitted proposals. Proposals were submitted by: Coca Cola Bottling Company Pepsi Bottling Company Keystone Vending Company The review committee determined that Coca Cola Bottling Company is the firm to recommend to the City Council to install soda vending machines in the City parks. Coca Cola is offering state-of-the-art, vandal resistant machines, the highest level of commission of the three proposers, quality service and the best selling product in the Southern California market. Discussion Features of the proposal form Coca Cola area as follows; 1. Two state-of-the-art vandal resistant machines to be installed in each park, at no cost to the City. 2. All stocking and maintenance costs to be borne by Coca Cola. 3. City will receive 35% commission on each $1.00 sale, less sales tax and CRV. 4. Each park will have soda, noncarbonated drinks and water available, 5. Contract period is proposed for 18 months, with renewal options. 6. Annual total revenue for the City from 16 machines is estimated to be $17,270. 7. Cost for electricity to be borne by the City. Estimated cost of $12 per month per machine or $2,300 per year. References have been checked and each stated they were very happy with the service provided by Coca Cola. The City that was contacted, San Dimas, has had no problems related to the soda machines in their parks. Prepared by: Bob Rose, Community Services Director AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Coca Cola Bottling Company of Los Angeles, hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Request For Proposals (R.F.P.), proposals were received, on the date specified in the R.F.P.; and WHEREAS, City did accept the proposal of CONTRACTOR Coca Cola Bottling Company of Los Angeles and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Vending of Coca Cola Products in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Coca Cola Vending in the City of Diamond Bar. The work to be performed in accordance with the R.F.P., dated January 25, 1999. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The R.F.P. is incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The R.F.P., CONTRACTOR'S Proposal dated February 25, 1999, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to complete assigned work within 30 work days from the date work is requested. Agreement and unit prices shall remain in force, unless terminated sooner, until December 31, 2000. Agreement may be extended per Section 14. City of Diamond Bar Agreement - Coca Cola Bottling Company 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. City of Diamond Bar Agreement - Coca Cola Bottling Company 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. c. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional City of Diamond Bar Agreement - Coca Cola Bottling Company insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general pre- vailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. City of Diamond Bar Agreement - Coca Cola Bottling Company The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attomeys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. City of Diamond Bar Agreement - Coca Cola Bottling Company c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall receive commission from the CONTRACTOR in accordance with CONTRACTOR'S Proposal dated February 25, 1999, which will be paid to the City on a quarterly basis. 12.ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. s City of Diamond Bar Agreement- Coca Cola Bottling Company 14. EXTENSION OPTION: The City Council shall have the option to extend this Agreement up to five (5) additional one (1) year periods, subject to the same terms and conditions contained herein, by giving Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year extensions. In the event the City Council exercises its option to extend the term of this Agreement for one or more additional one year periods, the Contractor's unit prices shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the contractor, with the limits being no increase to a maximum of the cost of living. The increase, if any, will be calculated with reference to cost of living during the previous year. If the increase is approved by the City Council, the increase will be calculated by adding the Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's compensation as of the adjustment date by the percentage by which the Conumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropollitan area for the month immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. If the Index is discontinued, the Director's office shall, at its discretion, substitute for the Index such other similar index as it may deem appropriate. City of Diamond Bar Agreement - Coca Cola Bottling Company IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. Date Date Date M TITLE CITY OF DIAMOND BAR, CALIFORNIA By: MAYOR ATTEST: By: CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: Date CITY ATTORNEY City of Diamond Bar Agreement - Coca Cola Bottling Company =J W U VZ MISMIN 4111 M3 12 0 .E v cr m 400 .__ m E �3 L MW 0 tv 0 0 m 0 E .a 0 NINIM0 /Z V 0 0 0 r. 0 . 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O C O V CL — ,tl1 Q mM E O O mM 0 0 = t� E O v .a a's° w. v 'a c � 0 •F+ 7 F— 0 LL Z V: N M G(/f-.=GTi�ii�1i � ,. ^���:iIGL((i �i���Z�� [��ILCifi"✓� .{i''�',�.-�� December 7, 1998 To Whom It :day Concern, I write this letter of recommendation without hesitation and bias of the outstanding relationship sh:: y -d during the past three years with the Coca-Cola Bottling Company and specifically with Gar :-y Garry has provided quality service and follows through with what we expect from our vendors at A, ,' a High School. An important aspect of continuing service relationships with our vendors depends uPoa how a company deals with problems when they occur. Whenever a situation arose, Garry persona'lly stepped in and found a solution even when it would not necessarily be within Garry's immediate control. My colleagues and I have been impressed with the high level of professionalism, integirty, and reliability of service. I have found that when Garry says something is going to happen, it happens and I truly appreciate that attribute. Coca-Cola has provided us with consistent service, delivery and repair of equipment. We have always been trkted and responded to with a first-dlase and professional demeanor. Garry provides a personal touch on a regular basis by verifying that service is running smoothly and efficiently. He has always been consistent in his follow through in all that we have requested. We receive service on a regular basis and have never on had a problem. Garry brings a philosophy of providing quality service, but he also has interest in the betterment of schools and our programs. He has worked very diligently in assisting our Renaissance Program which promotes and rewards academic performance schoolwide. We thank him for his interest and well being of our students and staff. In closing, I recommend the Coca-Cola Bottling Company and Garry Stitt as a business that will provide impeccable service and follow through in all situations. Three years ago, we were under contract with another bottling company. Since we have been. involved with Garry, we have seen a significant increase in vending commissions as well as student Store Sales due to consistent service provided by Coca-Cola and Garry. If you have any questions or need to discuss further any aspect of my recommendation, please feel free to contact me at my office. I may be reached at (909) 627-3584, extension 2606, between the hours of &00 AM to 4:00 PM. Positively, 1—e� A V-, � -- Richard Parkhouse Director of Student Activities ap:Mji cc: Garry Stitt, Cold Drink Account Manager Coca-Cola Bottling Company or Southern California MR. DAN MORRIS Principal e ;.,40 A" ROSEMEAD HIGH S�NOQL August 18, 1996 To Whom It May Concern: Since coming to this position in November 1997, it has been my pleasure to work with Mr. Gare Stitt and the Coq Cola Bottling Company, Our agreement with Coca Cola includes servicing and stocking some fourteen beverage vending machtnes,which are located throughout our campus, including Maintenance and the Staff Lounge. We are thoroughly satisfied with the vending machine service Coca Cola is currently providing. Tyr technician are on campus weekly, the machines operate efficiently, and repair problems are taken cane of in a timely manner. We receive monthly Commission checks which help support a variety of activity and sports programs on wpm, In addition to the vending machine service, Coca Cola has also supported our school by providing us with SeWementary beverage alkwnents, recycling materials, spirit promotions, and tickets to sporting events at no extra charge. Our confidence in the Coca Cola product and the service we have received from Mr. Stitt is demonstrated by our recently signing a multi-year contract. Coke's partnership with us is evidenced by theirdonation of a digital marquee and a significant contribution to the refurbishment of Panther Square this Fall. If you have any further questions or need more information, please do not hesitate to contact me! Sincerely, Larry aham Assis t Principal for Student Activities c: Mr. lean Morris, Principal SINCERITY - HONOR - TOLERANCE - SERVICE 9063 E. Mission Detre • Rosemead, Calitomia 91770-4498 • (626) 286-3141 • Fax: (626) 286-6396 ZD vsmnqDQA, .11S -1 QT 'Ont Inteeinediate School Robert A. Correio, ba (U3) 7=-:9133- 7&= ANWa Leidig. A -sisjv it pr*� paj YvOnrc- 7mo�isvt, June 25, 1998 To Whom It May Concern: A little more than two years ago our Coca-Cola Representative, Gary Stitt, presented & vending Proposal to me. Following acceptance of the proposal, we agreed to the placement of three noncarbonated vending machines. -rne machines were installed without incident. The response to the products w -s so great, we added additional vendors to meet the demand and maximize our own revenue potential. The overall program worked so well, we entered into an Agreement with them and added Coca-Cola carbonated vending machines to the campus. The Coca-Cola vending program has worked for UL The students love the products offered, the service has been very good and dee commissions have been timely and mubtent. Our Representative, Garry, has stayed in touch with us and has been responsive to our needs. If you are considering vending on Your campus, take it from someone who has tried the Others, the Coca-Cola program works! S, Obert A. Ca Principal RAC:lm REQUEST FOR PROPOSALS FOR VENDING MACHINE PROVIDERS ISSUED BY: THE CITY OF DIAMOND BAR 21660 E.. COPLEY DRIVE, STE. 100 DIAMOND BAR, CA 91765 BOB ROSE, COMMUNITY SERVICES DIRECTOR (909) 396-5694 JANUARY 25, 1999 RESPONSES DUE: FEBRUARY 26, 1999 MAYOR WEN CHANG MAYOR PRO TEM DEBORAH O'CONNOR -- COUNCIL MEMBER EILEEN ANSARI COUNCIL MEMBER CAROL HERRERA COUNCIL MEMBER ROBERT HUFF CITY OF DIAMOND BAR REQUEST FOR PROPOSALS FOR VENDING MACHINE PROVIDERS I. PROPOSAL The City of Diamond Bar is seeking qualified providers to install and maintain a maximum of two (2) beverage vending machines at eight (8) park sites. The park sites are included in "Exhibit A". H. STANDARDS Bidders shall place a bid accordingly with the following standards: 1) Costs associated with providing and the installation of the vending machines must be borne by the provider at no cost to the City. 2) Vending machines must be vandal resistant. 3) All maintenance and repairs must be completed by the provider at no cost to the City. 4) Bidder is to estimate the cost of electricity per machine/per year and how this cost will be handled. 5) Vending machines must be maintained in an aesthetic and operable condition at all times. M. BRAND NAMES Each bidder shall indicate in its proposal the brand names for each of the types of beverages offered in its proposal. Should brands quoted herein become unavailable during the contract period, substitution of equal or better quality, without any change in price, may be permitted upon written approval of the City. 1V. EQUIPMENT The successful bidder shall provide all required vending equipment, vending enclosures, dispensing equipment, currency and coin changers. The bidder shall furnish all tools, equipment, apparatus, facilities, transportation, labor and materials necessary to furnish supplies, equipment, and maintenance services at such times and places as directed by, and with the approval of, the City. Each bidder shall provide in its proposal the style and type of each variety of machine listed. All equipment -included by the bidder in its proposal shall be no older than five (5) years old. V. CUSTOMER SERVICE AND REPAIR SERVICE Proposals shall describe the availability of a customer service representative who provides weekly calls to the City for placement of orders, assists in maintaining proper inventory levels, and handles all questions regarding billing, charge terms and delivery. The successful bidder shall assign a route technician who is its employee to visit the park sites, in order to evaluate each machine and item of equipment. The route technician shall fill and service the vending machines on a regular basis. The bidder shall repair, clean and maintain the dispensing and vending equipment and the vending machine enclosures, and shall keep all equipment, machines and enclosures in good working order and condition at all times. The bidder shall be responsible for maintaining the cleanliness of the areas around, behind, on top of, and under the vending machines that are installed, and the bidder shall remove all of the refuse created by filling and servicing the vending machines, and shall ensure that all vending machine enclosures are locked and secured VI. COMMISSION STRUCTURE The successful bidder shall provide the City with the highest commissions possible while maintaining competitive pricing of vended products, as well as the highest standards of service to the City. Commissions shall be based on gross sales less applicable sales taxes and cash redemption value. The successful bidder shall provide the City with a monthly computerized statement showing the amounts of gross sales and commission earned for each machine. All commissions shall be paid to the City of Diamond Bar by the 15th of the following month and shall -be accompanied by the computerized statement. The bidder shall absorb all costs due to abuse, pilferage, theft, breakage, damage, and/or vandalism of vending machines, and such cost shall not be deducted from commissions payable to the City of Diamond Bar. VII. CONTRACT PERIOD Bidders shall submit their proposal for a complete eighteen (18) month period. All prices bid must be accurate, complete, and valid for the term of the contract. The bidder is responsible for the accuracy of the bid submitted, and no allowance will be made for errors or price increases. The proposal shall include all equipment, supplies, services, pricing, and commission structure for the full eighteen (18) month period. A proposal submitted in accord with instructions constitutes an offer to enter into a contract with the City. If the proposal is accepted by the City, an enforceable contract is thereby created. A sample contract is attached as "Exhibit B". 2 VIII. REFERENCES Each bidder shall provide a brief history of its company and a summary of services in its proposal, and shall include names of reference from at least three (3) current clients. IX. SUBMITTAL PROCESS All sealed submissions are to be submitted to Bob Rose, Director of Community Services, on or before 5:00 p.m., on February 26, 1999. In order to ensure confidentiality to all parties, .submissions will not be opened until after 5:00 p.m. on February 26, 1999. The City of Diamond Bar reserves the right to modify the scope of this RFP, to reject all submissions or to request and obtain supplementary information from one or more of the submitters. The information may be requested from a bidder individually or from all the bidders simultaneously. Bidders will be given adequate time to respond, and all bidders will be asked for and evaluated on the same submission criteria, information and materials. Failure to submit all of the required documentation and/or information set forth in this RFP may result in disqualification. The City is not liable for any cost or expenses incurred in the preparation of the proposal X. ADDITIONAL INFORMATION Information and/or Questions: Bob Rose Director of Community Services (909) 396-5694 RFP Submission Copies: Three (3) sealed copies;with one (1) additional master copy. RFP Deadline: By 5:00 p.m., February 26, 1999. Submit to: Bob Rose, Director of Community Services City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 3 C—X•..�ai+ "A EOM co F- 65 65 Y MIS � E Z co � W PARK SITES 1. Carlton Peterson Park 24142 E. Sylvan Glen Road 2. Sycamore Canyon Park 22930 E. Golden Springs Drive 3. Pantera Park 738 Pantera Drive 4. Maple Hill Park 1355 S. Maple Hill Road 5. Paul C. Grow Park 23281 E. Forest Canyon Drive 6. Summitridge Park 1425 Summitridge Drive 7. Ronald Reagan Park 2201 S. Peaceful Hills Road 1 8. Heritage Park 2900 S. Brea Canyon Road RESOLUTION NO. 99 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING THE ESTABLISHMENT OF A FORENSIC TREATMENT PROGRAM AND THE CONSTRUCTION OF A FORENSIC PATIENT SECURITY COMPOUND AT THE LANTERMAN DEVELOPMENTAL CENTER WHEREAS, the State Department of Developmental Services has determined and the State Legislature has approved the transfer of seventy-five (75) forensic patients to the Lanterman Developmental Center; and, WHEREAS, a forensic patient is an individual, with developmental disabilities, that has committed an act(s), which is a violation of the Penal Code; for which, the individual cannot be prosecuted because of their developmental disabilities; and, WHEREAS, forensic patients must be treated and confined in a secure treatment facility, pursuant to Penal Code Section 1370.1; and, WHEREAS, the proposed secure treatment compound at Lanterman would have double sixteen (16) foot high fences, spaced fifteen (15) feet apart; it has four twenty-eight (28) foot high observation/guard towers; it has double gated entry sallyport with an accesslingress control building; and, a security staff of more that thirty (30) personnel; and, WHEREAS, the proposed forensic/secure treatment facility would be located in a highly urbanized, residential area (within less than two blocks), with thousands of Diamond Bar residents living in close proximity to the forensic security compound; and, WHERAS, the existence of such a forensic patient security compound would be a continuing source of unmitigatable psychological and emotional distress for all that live, work, recreate and attend school in the surrounding urbanized areas; and, WHEREAS, the Lanterman Developmental Center is located in an extremely urbanized land use environment, wherein the placement of an intensive forensic patient treatment security compound is completely incompatible with the surrounding residential properties, e.g., single family residences and Little League fields abut the southern Lanterman boundary; and, WHEREAS, the State Department of Developmental Services has other developmental centers, which are located in semi -rural or rural areas and have developmental centers at which there are existing forensic patient security compounds; and, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Diamond Bar does hereby oppose the placement of a forensic patient treatment security compound at the Lanterman Developmental Center; and, BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar does hereby beseech the State ' Department of Developmental Services and the State Legislature to change their respective decisions regarding the locating of a forensic treatment facility at Lanterman Developmental Center; and, instead, locate the forensic treatment facility in more rural and appropriate environment. BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar does hereby direct that copies of this resolution be sent to the Governor, Speaker of the Assembly, President Pro Tem of the Senate, all State Assembly Members, all State Senators, Congressmen Miller and Dreier, Senators Feinstein and Boxer, Members of the Los Angeles County Board of Supervisors, all relevant State Departments, and the media (print, television, radio, CATV, electronic data, and others). PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar, California, this day of 11999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed and adopted by the City Council of the City of Diamond Bar, at a regular meeting held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar LANTERMAN DEVELOPMENTAL CENTER EXPANSION PROJECT TASK FORCE MISSION STATEMENT The mission of the Lanterman Developmental Center Forensic Expansion Project Task Force, appointed by the Diamond Bar City Council, is to establish and bring to bear a powerful and unified voice of elected officials and community member to: ensure the safety and welfare of the community; protect property values; and preserve the socio- economic environment through the abolition of the Lanterman Developmental Center Forensic Expansion Project/Secured Treatment Facility. Objective: (not prioritized) • Ensure re -opening of EIR • Obtain injunction • Litigate, if necessary • Secure non-voting/advisory status for those in conflict of interest (persons who are employees of Lanterman [or Department of Developmental Services or the Department of health Services] or who receive compensation in any form for services rendered to those agencies) • Inform community members • Send copy of Lewandowski Report(condensed version) to all Diamond Bar residents and related communities • Publish articles in local (Diamond Bar, Pomona, Phillips' Ranch, Walnut, Industry, Rowland Heights) newspapers • Write letters, faxes, e-mails to the Department of Developmental Services, Senators, Assembly Members, etc. • Obtain audience with the Department of Developmental Services • Obtain audience in Sacramento • Make recommendations to the City Council • Obtain commitment from the City council that they will pursue every possible avenue to abolish the Lanterman Development Center Forensic Expansion Project/Secured Treatment Facility • Recall all City Council members and the City Manager if they do not assume responsibility for the abolition of the project and take appropriation action CITV OF UL&MON" BAIT AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Terrence L. Belanger, City Manager REEMENT WITH TITLE: AMENDMENT NO. SACT PROFESSIONALO A AG SCIENCES REGARDING ENVIRONMENTAL ENVIRONMENTALIMPACT SERVICES FOR THE WOHL PROJECT AND THE L ANTERMAN PROJECT SUMMARY: This report requests approval of an amendment to an existing consulting services agreement with Environmental Impact Sciences to permit additional environmental services as necessary regarding the referenced projects. The existing contracted amount is $5,560.00. This report requests an additional allocation of $14,000.00 for a total authorization of $19,560.00. RECOMMENDATION: It is recommended that the City Council approve an amendment to the agreement between the City and Environmental Impact Sciences in the amount of $14, 000.00. LIST OF ATTACHMENTS: X Staff Report _ _ Resolutions _ _ Ordinances Agreements EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's Office) REW D Y: Terrence L. Belanger City Manager Ja' es DeStefan Deputy City Manager or agreement been reviewed Yes X No 1. Has the resolution, ordinance by the City Attorney? X Yes No 2. Does the report require a majority vote? No 3. Has environmental impact been assessed? N/A Yea No 4 Has the report been reviewed by a Commission? 5. Which Commission? Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: REW D Y: Terrence L. Belanger City Manager Ja' es DeStefan Deputy City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Amendment No. 1 to a Professional Services Agreement with Environmental Impact Sciences regarding environmental services for the Wohl Project and the Lanterman Forensic Project ISSUE STATEMENT: This report requests approval of an amendment to an existing consulting services agreement with Environmental Impact Sciences to pewit additional environmental services as necessary regarding the referenced projects. The existing contracted amount is $5,560.00. This report requests an additional allocation of $14,000.00 for a total authorization of $19,560.00. RECOMMIENDATION: It is recommended that the City Council approve an amendment to the aunt between the City and Environmental Impact Sciences in the amount of $14, 000.00. BACKGROUND: The City has previously entered into a contract with Environmental Impact Sciences (EIS) to provide professional services related to the proposed Wohl Property Group Industrial Facility located within the City of Industry. The proposed project consists of two one-story industrial buildings totaling approximately 688,000 square feet. The project site is located west of Grand Avenue, south of the Ukey Glass Factory, in the City of Industry. The primary concern of the City of Diamond Bar continues to be the impacts the proposed project may have to our street circulation system. The contracted amount is $5,560.00. Recently, the City has required consultant services from FIS in response to the Lanterman Forensic Project. The Lanterman project includes the expansion of the existing facility to house 75 mentally challenged forensic patients. Several concerns have bow mud regarding the proposal. Additional authorization is necessary to respond to the Final Environmental Impact Report prepared for the Wohl Projekt anticipated at $4,000.00. It is recommended that $10,000.00 be established to compensate EIS for I.eu wmw environmental services rendered to date (estimated at $3,500.00) and to establish a fund for additional services. The City Purchasing Policy and Procedures Guidelines limit the authority of the City Manager to $10,000.00 per vendor per fiscal year. City Council authorization is required to amend the existing contract compensation from $5,560.00 to total of $19,560.00. Attachment: Amendment No. l TB:JDS CITY OF DIAMOND BAR p AGENDA REPORT AGENDA NO O. (D TO: Honorable Mayor and Members of the City Council MEETING DATE: April 6, 1999 REPORT DATE: March 31, 1999 FROM: Terrence L. Belanger, City Manager TITLE: STAFF REPORT ON AN EVALUATION OF THE RECOMMENDATIONS OF THE DIAMOND BAR SOLID WASTE STANDARDS TASK FORCE SUMMARY: The final report of the Solid Waste Standards Task Force (SWSTF) was presented to the City Council on July 21, 1998. In August, 1998, the City Council requested staff to fully evaluate five of the recommended programs and bring back to City Council their assessment of impact, cost, scheduling, implementation issues, and institutional impact. A presentation was made before the City Council in a study session on March 2, 1999. Based on the analysis, staff finds that the five SWSTF recommendations requiring additional study can be implemented at reasonable cost, time, and resources enabling the City to reach the year 2000 mandate of 50°x6 diversion. The five elements for implementation include: variable rates (i.e., pay as you throw), automated collection featuring a three barrel system, yard waste collection, selecting a single service provider for the single-family residence sector, and stipulating a mandatory recycling service provision to multi -family residence housing. RECOMMENDATION: That the City Council review the staff report and provide direction to staff concerning the key findings. Three pathways aro identified, of which two are proposed for deliberation: implement the identified five program elements in either an open or exclusive hauling environment in the residential sector. No change in hauling is proposed for the commercial/industrial sector. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification Ordinance(s) Other MA i r—KNAL UIS I RIBUTION: SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance or agreement been reviewed? N/A _ Yes _ No 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? NIA Yes No Which Commission? 5. Are other departments affected by the report? N/A Report discussed with the following affected departments: REVIEWED BY: IIULQSL-� errence L. Belal1wr Ja es DeStefano 0 City Manager Deputy City Manag r Deputy Director of Public Works e:VNPe0W0ba VAdbaoa.wr MEMORANDUM MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: STAFF REPORT ON AN EVALUATION OF THE RECOMMENDATIONS OF THE DIAMOND BAR SOLID WASTE STANDARDS TASK FORCE Background Staff has been evaluating key elements of the recommendations of the Diamond Bar Solid Waste Standards Task Force (Task Force) since July, 1998. The Task Force recommended specific actions on nine separate program elements. Five of these elements required staff assessment based on their projected impacts upon solid waste management systems in the City. The five elements requiring study included yard waste collection, variable rates, automated collection, mandatory recycling provisions for the multi -family sector, and selection of a single service provider for Diamond Bar's residential sector. The four elements not requiring further study included business sector recycling, educational outreach, avoiding disposal bans and mandatory provisions, and construction and demolition debris recycling. These latter four elements are already in-place or under development. Discussion The reasons for considering changes in the solid waste system include the need to meet the requirements of AB 939 which call for diversion of 50% of municipal waste from landfilling by year 2000, and the looming landfill crisis which is seeing the pending closure of the City's nearest landfill, Spadra, between December, 1999 and June, 2000. Currently, the City's diversion rate is estimated to be no more than 38%, which is 12% below the year 2000 mandate. The City has just eight months from this date to meet the 50% mandate, although the law provides jurisdictions the entire year 2000 for demonstrating compliance. Importantly, the commercial industrial sector is the source of 29% diversion out of the 38% diversion rate total, while the multi -family and single-family residential sectors are , the source of one percent and eight percent diversion, respectively. The programs described herein have different milestones and implementation schedules, but overall could take up to eight months as a minimum to reach full implementation. Assuming April & as the start point, the earliest target date will be about December 6, 1999 to reach full implementation. This means that full impact of these programs will not be felt until mid -way year 2000. Solid Waste Recommendations April 6, 1999 Summary nese f3 The attached staff presentation (see Attachment 1, dated March 2, 1999, presentation from J. Michael Huls, Intergrated Environmental Services Coordinator) provides a clear description of the fire program elements, the specific conditions under which they can be implemented, and a full analysis of their impact in terms of cost, diversion, implementation, scheduling, and institutions in the community. The programs as configured affect the residential sector primarily, since that sector has been found to represent the most significant potential source of diversion. In fact, the residential sector comprises 62.5% of all waste in the City, with single family residents generating fully half of all waste collected for disposal. Already, the commercial industrial sector contributes three-quarters of all diversion in the city, so further gains must come from the residents. Key findings of the staff began with concurrence that implementation of a fully automated collection system of three barrels for the separation and collection of yard waste, commingled recyclables, and refuse would greatly increase diversion, enhance the ambiance of the community, and provide the basis for "pay as you throvW' pricing or variable rate. Further, staff concurred with Task Force recommendations that a variable rate would provide the necessary incentive for residents to participate in recycling, by rewarding those who recycle and prevent waste with financial incentives. It was also found that the MFR sector should share in the responsibility as well as the opportunity of recycling through code provisions rather than any specific program. Finally, it was found that selecting a single service provider for the residential sector would not negatively impact the community, and would facilitate greater collection, disposal, and waste prevention efficiencies. Staff found that the existing residential rate structure for the City rates about the average rate for area communities. Importantly, the City's programs are less and it does not receive any revenues. While the City does not now control rates, it can have a positive impact through the permitting process. Below, we have itemized local and area rates for residential monthly service. Area Refuse and Recycling Rates was waste Recommendations 0_Q_ '2 April 6, 1999 Unless otherwise stipulated, other fee refers to recycling fees, surcharges, AS 939 fee, and unidentified costs. Recommendations Staff recommends that City Council review the attached presentation, the staff reports, and the recommendations of the Task Force, and receive input from the public at this Council meeting, regarding AS 939 program development. Staff has provided all reasonable evidence of the pros and cons of AB 939 program element implementation, and Council may take one or more of the following pathways. Decision-making is based on the need to achieve 50% diversion by January 1, 2000. One, no action could be taken. This is an approach that other jurisdictions have followed, if only by their inaction. Some cities have assumed incorrectly that meeting 50% diversion is enough. Instead, the Board has found these cities to have not made a good faith effort, and they are now under compliance order. Already, two cities that achieved 50% diversion have been placed under compliance order for not putting forth a good faith effort, meaning all of their SRRE programs were not implemented. This pathway, therefore, has been shown to result in compliance orders and fines, and represents a significant risk to the public trust. Second, the City could take a middle path, one that results in implementation of the recommended programs but in an open environment (no exclusivity). This pathway could decrease any cost impact to the public, while possibly enabling the City to reach 50%. This does increase the effort of city staff to monitor and enforce permit provisions mandating haulers to comply with code provisions. Since there would always be the opportunity for new haulers to enter into the system, costs might be kept lower, although evidence to date suggests that an open system does not necessarily result in lower rates. Third, the City could implement the recommended programs in an exclusive environment. This would reduce the impact on the city for monitoring. The City might not need to monitor larger numbers of haulers, but it would also be responsible to a certain extent for rates. The City would have to assure through negotiation or bidding that the residents receive the lowest and best rate for the service level desired. If the City were to follow either of the latter two pathways, staff is prepared to draft code revisions needed to implement the full slate of programs. A possible draft code revision is included as Attachment 2.w, It is purely for discussion purposes and does not include all probable changes to the city code. Prepared by: J. Michael Huls / David G. Liu •47 Qr r4y7 s PRESENTATION DATE: March 2, 1999 PREPARED BY: J. Michael Huls, REA Integrated Environmental Services Coordinator SUBJECT: STAFF PRESENTATION ON EVALUATION OF THE RECOMMENDATIONS OF THE DIAMOND BAR SOLID WASTE STANDARDS TASK FORCE Background The final report of the Solid Waste Standards Task Force (Task Force) was presented to the City Council on July 21, 1998. The final report was received and included Task Force recommendations on nine separate items. Council requested staff to evaluate the recommendations, and bring back to Council an assessment of time and resources needed to fully evaluate them. Staff found that five of nine recommendations required further study and in a presentation on August 4, 1998, proposed completion of further studies within a six-month period. The items not requiring any further study included business sector recycling, educational outreach, avoiding bans and mandatory provisions, and construction and demolition debris recycling; all of these are currently in place or in progress. The items requiring further study included: yard waste collection, variable rates, automated collection, mandatory recycling provisions for multi -family residences, and selection of a single service provider for Diamond Bar's residential sector. Context There are nine months plus the remaining days of March until the California Integrated Waste Management Act's medium term deadline of January 1, 2000, which is the date that California jurisdictions are to comply with the 50% diversion mandate. We have all of the year 2000 to demonstrate compliance. The programs discussed herein have different milestones and implementation schedules, but overall could take up to eight months as a minimum to reach full implementation. Assuming March 2, 1999 as the start point, the earliest target date will be about December 1, 1999 for full implementation. This means that the full impact of these programs will not be felt until mid -way 2000. Summary of the Five Staff Reports Overall, the City of Diamond Bar (City) appears to have a "healthy" diversion rate of about 38% based on the official statistics received from the California Integrated Waste Management Board (Board). However, this diversion rate is still short of the mandate of 50% by January 1, 2000 by 12%. Since the City has progressed from an estimated 9% Page 1 March 2, 1999 in 1990, this means that on average the diversion rate has increased about 4% per year. Obviously, maintaining our course as is without change will likely result in the City being far short of the expected diversion goal. Since we have less than a year to the mandated deadline, the City will have to implement substantive programs to achieve 50%, which means that voluntary -like programs that we previously implemented will be inadequate to the task. Additionally, our local landfill, Spadra, is set to Gose in June 1999, meaning that our waste will need to be transported to a more remote landfill. Already, the principal hauler in the City has informed its customers that commercial rates will rise about 10% to pay for the longer haul. The findings of the five reports are presented below with report number 5 first, then numbers 1 through 4 in their respective order. In addition, we have included a short brief of the City's current diversion rate and an analysis of our existing shortfall with respect to the 50% mandate. The waste generation brief is presented as a introduction to the five reports. Waste Generation. The most likely source of diversion in the City is the residential sector. Together, multi family residences (MFRs) and single family residences (SFRs) compose about 62% of all wastes, with single family residents alone responsible for 50% of all measured disposed wastes. MFRs are responsible for 12.5% of all wastes. Commercial and industrial wastes compose about 37.5% of all wastes, but about half of this is self -hauled waste which is not easily regulated nor identified (much of the self - hauled loads of wastes coming from Diamond Bar and other cities are simply identified as "cash accounts" at local landfills). Of the types of waste accepted at local landfills, yard waste is a readily identified component and reflects about a third of our waste stream. Nearly 90% of all yard wastes comes from SFRs. Also, SFRs currently contribute about 8% diversion to current diversion rates, and MFRs contribute less than one percent to diversion rates. Based on this, SFRs could contribute up to 18% diversion if all programs recommended in this presentation for this sector were to be implemented and we recovered the maximum extent feasible. MFRs could contribute about 4°% if all programs recommended in this presentation for the sector were to be implemented and we again recovered the maximum extent feasible. The commercial/industrial sector could contribute about 7.5% diversion at maximum. Realistically, we could expect about half of these levels to be achieved based on practical experience, yielding a net diversion of about 14%. This would be enough to slightly exceed the year 2000 mandate. Conclusion: Programming needs to be targeted primarily at SFRs to gain the most diversion at the least cost. However, all sectors must participate to enable the City to meet the AB 939 mandate looming in year 2000. Single Service Provider for the SFR Sector. Staff reviewed the options for the City in terms of a single service provider for the SFR sector. Although not explicitly required for any of the SFR programs identified above, having a single service provider enhances efforts by reducing the City's administrative time and resources required to oversee solid waste firms. Rather, time and resources can be spent on implementing educational and outreach programs designed to encourage residents to participate. The probable pathways to acquire a single service provider are to either negotiate Page 2 March 2, 1999 directly with one of the existing permittees, or to launch a bid process with the aim of selecting the most qualified hauler. Conclusion: City could extend the permit of a specific hauler or conduct a bidding process. The latter is seen as the most open and economical approach, while the former is viewed as the easiest way of getting a single service provider for the SFR sector. Yard Waste Collection. Yard waste is one of the most readily identifiable components of our municipal waste stream. It is ordinarily separated at the home in the process of gardening, then often mixed with other wastes. This gives an excellent opportunity to homeowners to simply keep yard wastes separated, then place the materials in a segregated barrel. This means that diversion should be quite high for the component, perhaps yielding about 8% diversion alone. The obstacles to green waste collection include the potential cost which could range from $2 to $4 per household, the need to distribute "green" barrels, the need for a longer tern permit or a contract, and the need to integrated existing grass cycling and home composting programs into the mix. It is noted that the principal hauler in the City proposed to offer some incentive to homeowners currently composting and grass cycling if they were awarded an exclusive "right" to collect the SFRs' waste. Conclusion: A yard waste recycling program aimed at SFRs will be the single most effective program that can be implemented in the time remaining to the deadline. There is no apparent reason not to implement this program based on the analysis. Automated Collection Using Three Barrels. Several cities have opted for the look and economy of automated collection. Just recently, Walnut opted for automated collection, while Baldwin Park, La Puente, San Dimas, West Covina, Glendora, Duarte, Bradbury, EI Monte, and Covina all have chosen automated systems. The reason is simple: less labor equals lower cost. This helps to offset increasing disposal rates and longer travel times required to move waste to more remote disposal sites. In addition, the use of automated barrels has additional benefits: communities report that their neighborhoods look better with the standardized barrels, the lidded containers keep rainfall out of the refuse (reducing the net weight taken to landfill), and any type of variable rate requires standardization to equitably distribute costs. There is the high cost of purchasing the expensive barrels, especially if wastes are to be sorted into three categories; but this can be ameliorated by extending the length of time for provider's permit or contract. One significant issue is that many seniors report that they are unable to handle larger barrels. This is an area that the service provider may want to address in some innovative manner. Implementation of automated containers alone would not necessarily increase diversion. Conclusion: As a minimum, automated collection should be implemented since it is a necessary precursor to commingled recycling, yard wastes, and variable rates, all of which are slated to be implemented by the SRRE and recommended by the Task Force. Variable Rates. Electricity, water, gas, and so many other items we purchase each day are based on the principle that the more we buy the more we pay. No one balks at the fact that usage implies greater cost. If we also consider refuse management as a utility, then its cost should be governed by buying requirements afforded gas, water, and Page 3 March 2, 1999 electricity. For those who might complain for any variety of reasons, many residents have had to subsidize their waste generating neighbors for years, so scaling rates makes a lot of sense on an equity basis. One of the key issues is how best to provide incentives to residents who significantly reduce their wastes. This may take a combination of City and hauler monitoring to document reported reduction to merit incentives. Variable rates are known to have a significant impact upon waste generation. It is believed that variable rates in Diamond Bar could generate at least similar levels of diversion to yard waste collection. Conclusion: Variable rates are a program element placed at the top of the solid waste management system hierarchy. The importance of variable rates is that it changes how residents view waste. Variable rates are an important way of rewarding those civic minded residents who take the time and energy to reduce waste and recycle materials. Mandatory Provisions for MFRS. The MFR sector is among the most difficult to implement recycling for the reasons of lack of adequate space to separate and store recyclables, the transient nature of residents in many complexes, and the low cost afforded refuse collection in many complexes in the City. However, MFRs do generate waste, up to 12.5% of the total waste generated in the City, and their recycling rates are the lowest of all three sectors. Rather than specify a specific program to be implemented by all complexes (complexes are too variable to set a single design for implementation), the City should consider setting a single standard for MFR owners and managers to follow. A single standard, say, all complexes must provide recycling access, gives each complex the option of planning and implementing the program that works best based on size, residents, space, and service type. The City can take the role of facilitator to help the hauler and the MFR management choose the method best suited for the complex. Conclusion: Prepare a change to the solid waste ordinance specifying that all MFRs must offer recycling access to residents by no later than June 30, 2000. Decision Making Pathways Decision making on the solid waste issue is predicated on the need to achieve the 50°x6 mandate by January 1, 2000. Further, the City's existing diversion rate is only 38°x6; that is below the acceptable range of diversion established by the CIWMB. It is important to note that the average diversion rate in California for 1998 is estimated at 33°x6, which puts the City above the average. Nonetheless, the City must achieve an additional 12°x6 by the end of year 2000, which is about 21 months from today. The programs contained in the Source Reduction and Recycling Element or SRRE, probably do not get the City to the threshold. Implementation of the full program recommended by the Task Force itself barely achieves the threshold. With this as a backdrop, there are three potential pathways that the City Council could take regards this issue. One, no action could be taken. This is an approach that other jurisdictions have adopted, instead placing the initiative upon the state to issue Page 4 March 2, 1999 compliance orders and possibly fines. This represents a significant risk to the public trust. There are two action agendas that could be taken. One, all of the recommendations could be accepted and a vote taken to authorize staff to proceed with implementation. Or, one or more of the recommendations could be approved and a motion made to staff to proceed with the more limited in scope program. These approaches entail less risk with the state, however, the latter embodies a higher risk with the state if the City were unable to achieve the mandate of 50% diversion by January 1, 2000. The state has indicated that good faith effort will play a significant role in the establishment of fines. That means the state will examine carefully what programs we have implemented or tried to implement, and our results. Already, the state has entered into compliance orders with three communities over failure to achieve the 25% mandate. State board members have been heard to urge a more active and punitive stance by the board on year 2000 compliance. The very real possibility exists that the state could fine the City up to $10,000 per day for failure to meet the numerical and programmatic goals by the statutory deadline, especially if no action were ultimately taken. On the other hand, failure to implement even a portion of our programs could mean compliance orders and fines if we were to fall short of the mandate. Notwithstanding the law, the City is faced with higher costs in the long term once area landfills close which could be as soon as year 2002. Already the pending closure of Spadra in June 1999 has meant the hike of commercial fees by 10%. There exists the potential to reduce or at least maintain the level of monthly fee as currently constituted by introducing cost saving measures (automation and larger recycling containers) and increasing waste prevention and recycling (incentives are increased through variable rates and greater recycling opportunities). Even if the City were not to achieve the mandate of 50% diversion, the state could not fine the City for noncompliance since the SRRE was implemented (indicating a good faith effort). Schedule The probable schedule for implementing these measures requires a minimum of eight months. Each of the projects described above has its own time and resource demands, such as the need to modify ordinances, purchase equipment, publicize and educate the public, and obtain and select winning bids. Whatever mix of alternatives is chosen, there would appear to be the same amount of time required as different tasks can be conducted on a concurrent basis. Action No action is recommended for this meeting. The intent of the study session is to purely consider the results of the staff investigation of the Task Force Recommendations. Review and comments are appreciated. Whatever the outcome of later deliberations, Council should be cognizant of the need to implement the Task Force Recommendations or some parallel system that reflects Task Force conclusions. Any Page 5 March 2, 1999 other outcome risks significant fine and increased costs for the residential and business communities. Page 6 March 2, 1999 ,t�> 1-!!!; G,(,� utp t-� _ 47ZV4CWiY�T Z Draft additions to the- � fhaf omerChapter sec�pns a►Idspb �I lz> 10 I-� fj7!,�Cy�YENT Z Draft additions to the city code that do not include any modifications required to bring other chapter sections and subsections into conformance ORDINANCE NO. XX (1999) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.16 OF TITLE 8 OF THE DIAMOND BAR CITY CODE ADOPTING REQUIREMENTS AND STANDARDS RELATING TO THE COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL OF SOLOID WASTE, RECYCLABLE, AND COMPOSTABLE MATERIALS. The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1: Sec. 8.16.450. of Chapter 8.16 of the Diamond Bar City Code (DBCC) is hereby amended by adding subsections 15 through 17 to read as follows: (15) The permittee shall implement by January 1, 2000 the following program as a minimum for all single-family residential accounts. The program shall consist of a three -container system consisting of no less than one container each for yard waste (only those yard debris allowed by the County Sanitation Districts for use as Alternative Daily Cover), mixed refuse, and commingled recyclables consisting of materials to be stipulated by the City. This three -container system shall be of automated design, and as a minimum, the refuse container shall be 100 -gallon capacity, while the recycling and yard waste containers shall be of 64 -gallon capacity. Residents will be eligible to receive smaller sized refuse containers of 64 - gallon capacity upon request. All three containers must be set out on the appropriate trash day alongside the curb. (16) The permittee shall implement a variable rate structure by January 1, 2000 based on the three -container system described above in subsection 15. A set charge must be developed subject to City Manager approval based on the 100-64-64 gallon volume ratio (refuse-recydables-yard waste). Any additional refuse containers would be charged at a set rate to be determined by the permittee and subject to approval of the City Manager. Additional yard waste and recycling containers will be made available to residents on a request basis at no additional charge, unless the request is made to replace any container lost or damaged as a result of the resident's negligence. As an incentive, residents who request smaller refuse containers (i.e., 64 -gallon capacity) shall be provided such a container and extended a percentage reduction of no less than 15% of the monthly rate. For residents who actively practice yard waste composting and grass cycling, and who do not require a yard waste barrel, no less than a 10°x6 reduction in monthly fee shall also be applied, pending verification of the absence of yard waste in the refuse container and confirmation that the resident has participated in a City -sponsored home composting seminar. (17) The permittee must solicit and offer cost -competitive multi -family residential unit recycling systems to any owner/manager of MFR customer complexes. Such systems must be approved by the City Manager. Section : The City Council declares that should any provision, section, paragraph, sentence or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of pre-emptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this revision shall remain in full force and effect. Section 3: The City Clerk shall certify to the passage of this Ordinance and shall cause this Ordinance to be posted in three (3) public places within the City of Diamond Bar within fifteen (15) days after its passage in the manner prescribed by Resolution No. 89.6. ADOPTED AND APPROVED THIS _ DAY OF , 1999. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the Council of the City of Diamond Bar held on this day of , 1999, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of 1999 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar 7 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 27 TO: Terrence L. Belanger, City Manager MEETING DATE: April 6, 1999 REPORT DATE: March 26, 1999 FROM: Lynda Burgess, City Clerk TITLE: Standardized Emergency Management System (SEMS) Multihazard Functional Plan SUMMARY: The Standardized Emergency Management System, commonly referred to as SEMS, was introduced as a result of the1991 East Bay Hills Fire in Oakland. S.B. 1841 was adopted by the Legislature with an effective date of January 1. 1993. The intent of this legislation was to improve coordination of state and local emergency response in California. All California cities were required to comply with new SEMS regulations, which took effect in September, 1994. The City's current emergency operations plan was written before the most recent SEMS regulations were developed by the State and needs to be updated to comply with these new regulations. Approval of the proposed Plan will bring Diamond Bar into compliance with State and Federal requirements while providing the organization with an updated document that will serve as a blueprint for emergency planning efforts in the future. RECOMMENDATION: It is recommended that the City Council approve the SEMS Multihazard Functional Plan and authorize the Mayor to execute the Letter of Promulgation on behalf of the City. LIST OF ATTACHMENTS:X Staff Report _ Resolution(s) _Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) _ Other 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? NIA _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes No Report discussed with the following affected departments: REV E ED Y: lT Terr nce L. Bela a es DeStefan6 4Kda Burgess City Manager Deputy City Manager City Clerk CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 6, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) MULTIHAZARD FUNCTIONAL PLAN ISSUE STATEMENT: To bring the City into compliance with State and Federal requirements while providing the organization with an updated document that will serve as a blueprint for emergency planning efforts in the coming years. RECOMMENDATION: It is recommended that the City Council approve the SEMS Multihazard Functional Plan and authorize the Mayor to execute the Letter of Promulgation on behalf of the City. FINANCIAL IMPACT: None BACKGROUND: The Standardized Emergency Management System, commonly referred to as SEMS, was introduced as a result of the 1991 East Bay Hills Fire in Oakland. Senate Bill 1841 was adopted by the Legislature with an effective date of January 1, 1993. The intent of the legislation was to improve coordination of state and local emergency response in California. All California cities are required to comply with new SEMS regulations, which took effect in September 1994. Currently, Diamond Bar is operating under a Plan that was developed prior to adoption of the most recent SEMS regulations by the State. It is necessary for the City to update its plan to comply with the current regulations. The City's Emergency Services Coordinators have assisted in development of the proposed plan and have met with Area D staff to prepare a plan that meets SEMS and Federal civil preparedness guidelines. The Plan, consisting of three parts, is complete and complies with all SEMS requirements. Part One is the basic plan that addresses all general requirements of SEMS. Part Two contains all of the functional operation checklists formatted to meet SEMS requirements. These checklists outline the duties of elected officials and staff during an emergency. Part Three consists of supporting documents and reference materials related to the various management functions that would need to be performed in an emergency. The updated Plan has been approved by the State Office of Emergency Services. Attachments: 1. Letter dated February 9, 1999 from Governor's Office of Emergency Services 2. Memorandum dated February 5, 1999 containing conditions of approval specified by the Office of Emergency Services 3. Letter of Promulgation 4. SEMS Manual (transmitted under separate cover) �T:7I7�7��7�i1 Phil Armentrout, Emergency Services Coordinator C J -1 - GOVERNOR'S - GOVERNOR'S OFFICE OF EMERGENCY SERVICES Southern Region AFRO, Building 283 11200 Lexington Drive Los Alamitos, California 90720-5002 (562) 795-2900 February 9, 1999 Phil Armentrout Emergency Services Coordinator City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 Dear Mr. Armentrout: LO -n r ri CU rn ON My staff has completed their review of your jurisdiction's draft Emergency Operations Plan (EOP). I have reviewed the attached staff report and concur with it's findings and recommendations. Accordingly, I have determined that Diamond Bar's EOP is acceptable in accordance with the requirements of the Emergency Services Act and the Standardized Emergency Management System. This plan is also consistent with state and federal guidance available at the time the plan was developed. This acceptance is contingent upon completing any changes requested in the attached staff report and the adoption of this EOP by your governing body or their designee. Thank you for your planning effort. I encourage you to develop supporting standard operating procedures and to exercise your plan. If you have any questions or require any assistance, please contact Mary C. Montgomery, of my staff, at (562) 795-2906. Sincerely, 7, ITH HARRISON Deputy Regional Administrator Southern Region Governor's Olfie, of E;mergenry Services .S""'iRc,t State of California Governor's Office of Emergency Services MEMORANDUM TO: Keith Harrison ,.0 Deputy Regional Administrator M k - FROM: Mary C. Montgomery, ESC _rN OES Southern Region `�' DATE: 2/5/99 C? SUBJECT: EMERGENCY OPERATIONS PLAN (EOP) FOR DIAMOND BAi- Attached is the EOP submitted by Diamond Bar. The SEMS and CPG1-8A crosswalks, which reflect my review and comments, are also included with the draft plan. I have reviewed the plan and it is written in accordance with SEMS. The plan is consistent with the State Emergency Plan and federal guidance reflected in CPG1-8A. Diamond Bar's EOP adequately describes the threat facing the jurisdiction and the legal basis of the plan. The composition method of activating, managing, coordinating and deploying the Diamond Bar emergency organization and requesting mutual aid and other assistance is likewise adequately described. I recommend that we determine Diamond Bar's EOP as acceptable under the conditions and requirements existing at the time the draft was submitted with the following conditions: • That all items indicated as "To add" or hand written into the plan be included in the final version. • That the EOP be approved by the jurisdiction governing body or designated representative. • That the plan be updated every three years. If you have any concerns or questions, please let me know. SEMS Multihazard Functional Plan Approval Date: LETTER OF PROMULGATION (CPG -1) TO: OFFICIALS, EMPLOYEES, AND CITIZENS OF CITY OF DIAMOND BAR The preservation of life and property is an inherent responsibility of local, state, and federal government. The City of Diamond Bar has prepared this SEMS Multihazard Functional Plan (MHFP) to ensure the most effective and economical allocation of resources for the maximum benefit and protection of the civilian population in time of emergency. While no plan can prevent death and destruction, good plans carried out by knowledgeable and well trained personnel can and will minimize losses. This plan establishes the emergency organization, assigns tasks, specifies policies and general procedures, and provides for coordination of planning efforts of the various emergency staff and service elements utilizing the Standardized Emergency Management System (SEMS). The objective of this plan is to incorporate and coordinate all the facilities and personnel of the City into an efficient organization capable of responding to any emergency. This SEMS Multihazard Functional Plan is an extension of the California Emergency Plan. It will be reviewed and exercised periodically and revised as necessary to meet changing conditions. The City Council gives its full support to this plan and urges all officials, employees, and citizens, individually and collectively, to do their share in the total emergency effort of the City of Diamond Bar. Concurrence of this promulgation letter constitutes the adoption of the Standardized Emergency Management System by the City of Diamond Bar. (SEMS -2) This SEMS MHFP will become effective on approval by the City Council. Mayor, City of Diamond Bar City of Diamond Bar Introduction - 6 07198 RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OPPOSING PACIFIC BELL'S 411 RATE INCREASE WHEREAS, SBC/Pac Bell has applied to the California Public Utilities Commission for permission to increase the charge of a local directory assistance call from $0.25 up to $1.10. This is a 340% increase. In addition SBC/Pac Bell is asking to raise the rate of an emergency breakthrough call from $1.00 to $5.00; and, WHEREAS, public safety agencies such as police, fire and paramedic services frequently use local directory assistance and emergency interrupt services, this would create a tremendous financial burden for these government agencies; and, WHEREAS, the effect of these increases would dramatically impact the elderly, those with physical disabilities and low income households and only those with physical disabilities that file an exemption with SBC/Pac Bell would be exempted, and, WHEREAS, SBC/Pac Bell controls over 97% of the local service markets it serves; and, WHEREAS, unlike long distance information services, by virtue of SBC/Pac Bell's monopoly there is no competitor that has as accurate and up-to-date information as SBC/Pac Bell; and, WHEREAS, most consumers associate local directory assistance with the numbers 411 not any other dial around number. THEREFORE, be is resolved that the City Council of the City of Diamond Bar strongly opposes SBC/Pac Bell's application for these excessive rate increases. We furthermore encourage SBC/Pac Bell to withdraw its application until a time when consumers have a competitive choice for their local services. PASSED, APPROVED AND ADOPTED this day of 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar V MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: TERRENCE L. BELANGER, CITY MANAGER T& RE: RECOMMENDATIONS ON STATE LEGISLATION DATE: APRIL 6, 1999 RECOMMENDATION: SB597 (Poochigian) - SUPPORT This legislation would require a city's consent prior to the acquisition, through eminent domain, by a joint exercise of powers authority/agency, where the property proposed to be acquired is within the boundaries of the city. If said property is within the city's sphere of influence area, the county in which the property is located must consent to the condemnation. A city's participation as a party to the joint powers agreement to form the authority/agency shall not constitute the consent required by this section. 2. Rivers and Mountains and Conservancy Legislative Proposals — ADOPT GUIDELINES There are several State legislative proposals, which would create a rivers and mountains conservation authority, related to the San Gabriel River watershed area. The legislative proposals are very different in scope and approach. In an effort to avoid, at least at this point, choosing between the legislation, the League of California Cities, Los Angeles Division Legislative Committee adopted policy guidelines to guide the League member cities, regarding any rivers and mountains conservancy legislative proposal. The policy guidelines are as follows: Create a board, commission or similar governing body that represents local government interests and gives local governments a strong voice in all decisions. The governing board must have a majority of elected city officials. Representation must be proportional, giving both the San Gabriel Valley and Gateway cities areas and equal voice. Cities must have the ability to deny projects proposed by the conservancy, within the city's community. Local control and land use authority must be retained. The conservancy cannot "trump" local land use decisions or have direct powers of eminent domain. The conservancy may not engage in any offensive litigation. The recommendation is that the City Council adopt the League of Cities policy guidelines; and, require that any rivers and mountains conservancy legislation reflect the adopted policy guidelines. There is proposed resolution for the City Council to consider and approve. SB 1277 (Hayden) OPPOSE This legislative proposal would prohibit the construction of new roads and other infrastructure, in or through, units of the state park system and land reserves that are either leased or held in fee simple title, excluding infrastructure specifically identified in an approved general plan for the park or reserve that is necessary for the operation, maintenance, management, or use of the park or reserve. Except, construction can be approved by a legislative measure that requires the approval of a two-thirds vote of the membership of each house of the Legislature. RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING POLICY GUIDELINES REGARDING RIVERS AND MOUNTAINS CONSERVANCY LEGISLATIVE PROPOSALS WHEREAS, the State Legislature has had several legislative proposals submitted, both last year and this year, regarding the establishment of rivers and mountains conservancies; and, WHEREAS, it is important that the powers, authority and autonomy of cities be the paramount consideration, in any legislation which creates rivers and mountains conservancies; which conservancies overlay cities' corporate boundaries; and WHEREAS, the League of California Cities, Los Angeles County Division Legislative Committee adopted policy guidelines to guide League member cities, regarding any rivers and mountains conservancies legislative proposal. THEREFORE, be it resolved that the City Council of the City of Diamond Bar approves and adopts rivers and mountains conservancies legislative proposal policy guidelines, to wit: • Create a board, commission of similar governing body that represents local government interests and gives local governments a strong voice in all decisions. The governing board must have a majority of elected city officials. • Representation must be proportional, giving both the San Gabriel Valley and Gateway cities areas an equal voice. Cities must have the ability to deny projects proposed by the conservancy, within the city's community. • Local control and land use authority must be retained. The conservancy cannot "trump" local land use decisions or have direct powers of eminent domain. • The conservancy may not engage in any offensive litigation. BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar would support legislation, which contains language that adheres to the above policy guidelines. PASSED, APPROVED AND ADOPTED this day of Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the following vote: AYES: COUNCIL, MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: day of . , 1999, by the Lynda Burgess, City Clerk City of Diamond Bar SB 597 Senate Bill - INTRODUCED BILL NUMBER: SB 597 INTRODUCED BILL TEXT INTRODUCED BY Senator Poochigian FEBRUARY 23, 1999 An act to add Section 6508.5 to the Government Code, relating to local government. LEGISLATIVE COUNSEL'S DIGEST SB 597, as introduced, Poochigian. Joint powers agencies. Under existing law, two or more public agencies may jointly exercise any power common to the contracting parties through a separate administering agency. This bill would provide that a joint powers agency shall not have the power to condemn for purposes of conservation, open space, or recreation, property located within the corporate limits or sphere of influence of any city without the city's prior consent, and would further require prior county consent with respect to property within the city's sphere of influence. Vote: majority. Appropriation: no. Fiscal committee: no. State -mandated local program: no. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 6508.5 is added to the Government Code, to read: 6508.5. The agency shall not have the power to condemn for purposes of conservation, open space, or recreation, property located within the corporate limits or sphere of influence of any city unless the agency obtains the city's consent prior to the acquisition. When the property is located within the city's sphere of influence, the agency shall not have the power to condemn the property unless the agency also obtains the county's consent prior to the acquisition. The city's participation as a party to the agreement to form the agency shall not constitute the consent required by this section. Paas 1 of 1 http://www.leginfo.ca.gov/pub/bill/sen/sb_0551-0600/sb_597 bill_19990223_introduced.html 3/22/99 League of California Cities Los Angeles County Division League of California Cities Policy Guldelrnes Related to San Gabrielj.Los Angeles Ri ver Co n cezvancv , The Los Angeles County Division of the League of Ca:ifornia Cities opposed last year's proposals to create a conservancy within the San Gabriel and Los Angeles River watersheds (SB 2010 Hayden). The division had a number of problems with the bill because it preempted local decision making authority and did not include any local representation The bill stalled in the Assembly. Out of last year's legislative efforts came the idea that sornethtng needs to be done to promote recreational and educational opportunities alcng the rivers while retainhig local control and representation. This year., the San Gabriel Valley and Gateway Cities Council of Governments have taken an active role pursuing legislation that promotes river conservation while retaining local control. over land use decisions. Senator Hilda Solis and Asserrblymember Sally Havice are working with their respective constituents on proposals to achieve these goals. The Los Angeles County Division recognizes the need for land and water conservation and its members believe there are some critical elernerts that must be included in any bill. The division will work with. the sub -regional council of governments, the offices of Senator Solis and Assemb'ynember Havice, California Contract Cities Association, Independent Cities Association, and others to develop a consensus proposal the address the concerns of the division and include the key elements outlined below: Los Angeles County Division Preswelit Bob Pinzier Redondo Beach F"deet Beet Beatrice Proo Pico Rivera Yise Presideet Carol Herrera Diamond Bar Treasww Edward H. J. Wilson Signal Hill seta teeqre sirrr Margaret Clark Rosemead Past President Marshall. Moues Glendora "ieml eiree"rs: Ken Blackwood Lomita Isidro Menexes Artesia Suzan. Smith Claremont; Dennis Washburn Calabasas Edward Wolkowit;s Culver City 602 East Huntington Drive, Suite C • Monmria, California 91016 • Te cphone (626) 305-1315 • F'ax (626) 305-1345 wWVW.caeitic%_orR Key issues The Los Angeles County Division believes that any bili to create a San Gabriel and, or Los Angeles Rivers Conservancy must contain the following elements: • Create a board. commission or sirr:ilar governing body that represents local government interests and gives local govemr.�.en.ts a strong voice m all decisions. The governing board must have a majority of elected city officials. • Representation trust be proportional, giving both the San Gabriel Valley and Gateway- Cities areas an equal voice. Cities must have the ability to deny projects proposed by the conservancy within tnei: commumty. • Local control and land use authority must be retained. The co:iservarcy cannot trump loca: land use decisions or bave direct powers of eminent dornairi. • The conservancy may not engage in any offensive lrtIgation. The division will review all proposals in their entirety to determine whether they are appropriate for support. While other factors maybe included with a bill. the division cannot support any measure that does not contain these provisions. The Los Angeles County Division will not take the Iead in any proposal, but rather assist in facilitating a dialog among the interested parties to fo rn a consensus bill. The Legislative Committee will take the lead in this regard. SENATE BILL No. 1277 Introduced by Senator Hayden February 26, 1999 c�)' C An act relating to parks and recreation. W LEGISLATIVE COUNSEL'S DIGEST SB 1277, as introduced, Hayden. State parks: legislative findings and declarations. Existing law provides for the administration, operation, and maintenance of units of the state park system. This bill would make various legislative findings and declarations relating to the need to protect and enhance units of the state park system, thereby preventing habitat loss and fragmentation and preserving natural resources in the state. Vote: majority. Appropriation: no. Fiscal committee: no. State -mandated local program: no. The people of the State of California do enact as follows. 1 SECTION 1. The Legislature finds and declares all of 2 the following: 3 (a) Legislation that will protect the integrity of units 4 of the state parks system and other land reserves that 5 have been established to protect natural resource, 6 cultural, and historical values is urgently needed. 7 (b) California is recognized as a state with a greater 8 diversity of life than in any other area of comparable size 9 in the United States, and is recognized as a global hot spot 10 of biodiversity and a center of animal species extinction 11 risk due to human use and activities that degrade the 99 SB 1277 —2 1 environment. Units of the state park system and other 2, land and wildlife reserve areas provide for the protection 3 of California's biodiversity, and serve to protect 4 irreplaceable and valuable natural resources. 5 (c) The maintenance of units of the state park system 6 is essential to the health and spiritual well-being of all 7 Californians, and state, parks are a part of the public trust 8 that involve a substantial investment of public funds. 9 (d) The greatest known threat to biodiversity is the 10 loss and fragmentation of habitat. In order to preserve the 11 integrity of state parks and to ensure their preservation 12 in perpetuity, those parks should be protected against 13 that habitat loss and fragmentation. The construction of 14 roads and other projects in parks and reserves can result 15 in both habitat loss and fragmentation, thereby causing 16 serious degradation of the state's natural resources. 17 (e) The construction of proposed new roads and other 18 infrastructure in, or through, units of the state park 19 system and land reserves that are either leased or held in 20 fee simple title, excluding infrastructure specifically 21 identified in an approved general plan for the park or 22 reserve that is necessary for the operation, maintenance, 23 management, or use of the park or reserve, should be 24 prohibited unless that construction is approved by a 25 legislative measure that requires the approval of a 26 two-thirds vote of the membership of each house of the 27 Legislature. Al 99 MINUTES OF THE JOINT PUBLIC HEARING DIAMOND BAR CITY COUNCIL AND DIAMOND BAR REDEVELOPMENT AGENCY MARCH 16, 1999 C1,41? 1. CLOSED SESSION: 4:00 p.m., SCAQMD Room CC -2 a) CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (California Government Code, Section 54956.9(a) - Barbara Beach-Courchesne, et al vs. Diamond Bar Redevelopment Agency, Case No. BC 175655 b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR - - Property: Lots 22 and 23, Tract 39679, Gateway Corporate Center Negotiating Parties: City of Diamond Bar and Diamond Bar Partners, L.L.C. Under Negotiation: Property Acquisition CA/Jenkins explained that no reportable actions were taken. 2. JOINT CITY COUNCILIREDEVELOPMENT AGENCY PUBLIC HEARING: CALL TO ORDER: M/Chang called the Joint Public Hearing for the City Council to order at 5:12 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, CA. Chair/Ansari called the Joint Public Hearing for the Redevelopment Agency to order at 5:12 p.m. in the South Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, CA. ROLL CALL: Redevelopment Agency: Agency Members Chang, Herrera, O'Connor, VC/Huff, Chair/Ansari City Council: Council Members Ansari, Herrera, Huff, MPT/O'Connor, M/Chang Also present were: Terrence L. Belanger, City Manager and Agency Executive Director; Dave McEwen, Stradling, Yocca, Carlson & Rauth, Agency Special Attorney; James DeStefano, Deputy City Manager; Mike Nelson, Communications & Marketing Director, and Lynda Burgess, City Clerk and Agency Secretary. 2.1 DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND DIAMOND BAR PARTNERS, L.L.C. - Diamond Bar Partners, L.L.C. has entered into an agreement to purchase Lot Nos. 22 and 23 in the Gateway Corporate Center, which is located within the Redevelopment Project Area. The Developer intends to construct two buildings and parking facilities providing a total of 128,000 gross sq. ft. of office space and 806 parking spaces. The Developer further intends to lease the Project to Allstate Insurance Company, which will employ approximately 800-1000 employees. The Developer has requested the Redevelopment Agency's assistance in acquisition of the site. Paul Marshall, Senior Vice President, Opus West, spoke about his company's intent to purchase four lots in the Gateway Corporate Center for a total value of $30,000,000. He presented an overview of Opus West. He stated that, without MARCH 16, 1999 PAGE 2 COUNCIL & RDA JT. PUB. HRNG. the Agency's assistance, it would have been very unlikely that Allstate Insurance would locate in D.B. Jeff Hill, Opus West, stated that as a result of being able to work directly with City staff, his firm was able to design the buildings and meet the time frames placed upon them by Allstate. Staff and the Planning Commission have been very responsive to the firm's development requests and to the project in general. Lot 22 proposes an approximate 54,000 sq. ft. two story, steel frame office building and surface parking. Lot 23 proposes a comer lot three story building with an above -ground parking structure at Golden Springs and Copley Drives. Richard Clark, Clarkworks Architecture, Yorba Linda, described the proposed design of the building. Responding to Chair/C/Ansad, Jeff Hill stated that the parking garage will hold approximately 400 cars. Jeff Hill indicated to AM/MPT/O'Connor that the building's entry faces the parking structure. There is no parking between Copley Dr. and the building. Mike Ortman, Opus Architects and Engineers, Phoenix, stated that his firm is responsible for the building on Lot 22. This building has glass comers and because it is a two story building, the front entry design was changed from the building on Lot 23. This building will have parking between Copley Dr. and the building which is primarily guest parking. Employee parking is accessible from the building's rear entrance. The current plan incorporates approximately 250 parking spaces. Opus is looking at parking schemes, which will incorporate closer to 300 parking spaces. John Mulheam, Director of 'Real Estate for Allstate Insurance, described his company's criteria for site selection for their third headquarters building. The facility's 600 employees will provide customer care service. He spoke about the Company's commitment to the City in which it resides. Allstate owns more Municipal Bonds than any other insurer. In California, Allstate has over $1.4 billion in Municipal Bond investments. He pointed out that Allstate is ranked the best in employee satisfaction among 50 leading companies according to a U.S. company norm survey. Mr. Mulhearn responded to Chair/C/Ansad that Allstate is considering holding a job fair at the site. The company intends to recruit locally. Salaries start from about $11.72 per hour. In response to AM/C/Herrera, Mr. Mulhearn stated that the local day care facility (at SCAQMD) was taken into consideration when determining a site. Mr. Hill indicated to AM/C/O'Connor that the buildings will have vending machine and microwave services. One of the reasons that Allstate chose this location is because of the food services that are offered in the SCAQMD building which is within walking distance of the site. In addition, there is an immediate abundance of fast food facilities available to the area. There will be no large cafeteria in the building. MARCH 16, 1999 PAGE 3 COUNCIL & RDA JT. PUB. HRNG. John Yonai, Rosenow, Spevacek Group, reviewed the proposed project agreement between the Redevelopment Agency, Opus and Allstate Group. A summary of the agreement is required as part of Section 33433 of the California Redevelopment Law. The lots contain approximate 6.91 acres or 300,000 net sq. ft. Two structures are proposed: One two-story building and one three-story building totaling approximately 128,000 sq. ft. with a parking structure for about 400 cars. Allstate has indicated that its ultimate employee count may approach 1,000 people at the site. Allstate has committed to a 10 -year lease. The financial aspects of the agreement are as follows: Currently, the developer is in escrow to purchase the two lots for approximately $3.8 million. They are requesting that the Agency provide assistance in the amount of $1.4 million. The funds will be advanced to the Agency through a developer loan and the developer loan will be repaid in two $700,000 payments. The first payment will be made upon receipt of a 10 -year lease, which is in hand. Allstate has executed the lease. The second payment is subject to the pending litigation and will be made upon a final non -appealable judgment in the Agency's favor. The ultimate sales price from the Agency to the developer will be $2,397,000. In addition to the 10 year lease, there is an adjustment factor in the development agreement to wit: should the development cost of the project come in lower than what is anticipated, there is a potential reduction in the amount of the Agency's assistance. Allstate expects the developer to complete improvements for occupancy by the end of 1999. The developer agrees that the minimum evaluation for both projects will total approximately $19 million. There is a covenant by Allstate to maintain a lease at the existing facilities for 10 years. Because of the high number of employees that will be located at the two facilities, 790 stalls are required which is 6.3 stalls per 1000 sq. ft. of rentable office space which is contrary to 4 cars per 1000 sq. ft. of rentable office space per the City Code. Should the Agency not have a positive response on the litigation suit, there is a potential cost to the City of $1.4 million. The potential financial benefits to the Agency are as follows: The Agency will be receiving approximately $3.3 million of tax increment over a 20 -year period. Over a 45 -year period, presuming the project is occupied, the City will derive $10 million from tax increment. In addition to the tax increment , the 1,000 employees that will be coming into the City will provide an annual direct payroll of approximately $35 million. There will be an estimated 790 additional jobs produced in the general area of the project. In total, it is estimated that almost 1,800 jobs will be generated by Allstate's move in to the community. Direct and indirect payroll is estimated to be $66 million annually with 7% spent in the City which will generate sales tax amounting to approximately $46,000 per year. Mr. Yonai stated that his firm determined that the value of the property does not exceed $8/ft. Currently, the contract provides for about $12.75/ft. The difference represents the $1.4 million that is being requested from the Agency by the developer. Rosenow Spevacek Group is supportive of the request for assistance of $1.4 million. Dave McEwen, Stradling, Yocca, Carlson & Rauth, summarized the Disposition and Development Agreement and the two resolutions for adoption - one by the Agency and one by Council. CM/Belanger stated that the sites that are being considered continue to be economically blighted as documented in the Agency's 1997 report to the City Council for the Economic Revitalization Project Area. Sale to the developer will MARCH 16, 1999 PAGE 4 COUNCIL & RDA JT. PUB. HRNG. provide the economic relief necessary to enable development of the site and thereby eliminate blighting conditions. Jeff Koontz, Chamber of Commerce Executive Director, felt that this proposal is a great step toward enhancing the local business community. The Chamber fully endorses the project. There being no further testimony offered, Chair/C/Ansari closed the Public Hearing. AM/MPT/O'Connor asked if there is a process that provides approval of the parking standard of 6.3 parking spaces per 1000 sq. ft. rather than the standard of 4 parking spaces per 1000 sq. ft. DCM/DeStefano responded that both projects received Planning Commission approval incorporating the parking standards and developer requirements as outlined this evening. At its March 9, 1999 meeting, the Commission approved two additional levels to the parking structure for a total of four levels. Mr. Mulhearn responded to Chair/C/Ansari that the 24 hour 1-800-ALLSTATE number will be serviced from D.B. AM/C/Herrera thanked Allstate for considering D.B. for its new operation. a) C/Herrera moved, M/Chang seconded, to adopt: RESOLUTION NO. 99-14: APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND DIAMOND BAR PARTNERS, L.L.C. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari/Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None b) Moved by AM/O'Connor, seconded by AM/Chang, to adopt: RESOLUTION NO. RA99-02 APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND DIAMOND BAR PARTNERS, L.L.C. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Herrera, Chang, O'Connor, VC/Huff, Chair/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS None ADJOURNMENT TO REGULAR SESSION: Chair/Ansari adjourned the meeting at6:04 p.m. MARCH 16, 1999 PAGE 5 COUNCIL & RDA JT. PUB. HRNG. ATTEST: ATTEST: Mayor Chairman LYNDA BURGESS, City Clerk LYNDA BURGESS, Agency Secretary I') I- �,, . , c., REDEVELOPMENT AGENCY OF THE CITY OF DIAMO REGULAR MEETING OF THE BOARD OF DIRECTgWAFtaw MARCH 16, 1999 1. CALL TO ORDER: Chair/Ansari called the meeting to order at 9:43 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice Chairman Huff, Chairwoman/Ansari. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney, James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson, Finance Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: AM/Chang moved, AM/Herrera seconded, to approve the Consent Calendar. Motion carried by the following Roll Call vote (AM/Herrera and VC/Huff abstained from approval of 3.1): AYES: AGENCY MEMBERS - Chang, O'Connor, Chair/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Regular Meeting of March 2, 1999 - as submitted. (AM/Herrera and VC/Huff abstained) 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: 6.1 RESOLUTION NO. RA99-03: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 12 WITH THE CITY OF DIAMOND BAR - To fund the Redevelopment Agency's Agreement with Diamond Bar Partners, L.L.C. for construction of two office buildings on Lots 22 and 23, Tract 39679, Gateway Corporate Center in the amount of $1,400,000. VC/Huff moved, AM/O'Connor seconded, to adopt Resolution No. RA99-03 approving Advance and Reimbursement Agreement No. 12 with the City of Diamond Bar in the amount of $1,400,000. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Huff, Chair/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None MARCH 16, 1999 PAGE 2 REDEVELOPMENT AGENCY 7. AGENCY MEMBER COMMENTS: AM/O'Connor stated that Allstate originally intended to occupy only one building in the City. Because they found the City to be business friendly and the staff to be flexible and willing to work with all parties involved, they decided to incorporate a second facility. She complimented staff on their dedication and business -friendly attitude. AM/Chang pointed out that the community, Council and staff have worked diligently to attract Allstate to locate in D.B. The City's consultant pointed out that Diamond Bar's Redevelopment Agency was able to attract two Fortune 500 companies in record time. AM/Herrera concurred with her fellow Agency Members. She believed it was a day of congratulations for the City. The Agency and Council is proud and pleased that such prestigious companies want to locate in D.B. She stated that it is unfortunate that there is a group of individuals in the City attempting to thwart the progress of the Redevelopment Agency by suing the City and the Redevelopment Agency. To date, the City has spent $80,000 to successfully defend itself. However, these folks have filed an appeal causing D.B. to expend additional public funds to defend its project area. AGENCY ADJOURNMENT: There being no further business to conduct, Chair/Ansari adjourned the meeting at 9:52 p.m. ATTEST: Chairman LYNDA BURGESS Agency Secretary DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: Chairman Ansari and Board of Directors FROM: Linda G. Magnuson; Finance Director SUBJECT: Voucher Register, April 6, 1999 DATE: March 31, 1999 Attached is the Voucher Register dated April 6,1999 for the Diamond Bar, Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received.. Please review and sign the attached. DIAMOND BAR REDEVELOPMENT AGENCY VOUCHER REGISTER APPROVAL The attached listing of vouchers dated April 06 1999 have b reviewed, approved, and recommended for, payment` Payments een hereby allowed from the following funds in these ^ are _ ese amounts FUND DESCRIPTION 610 REDEVELOPMENT AGENCY FUND REPORT FOR ALL FUNDS APPROVED BY: L'inda G. Finance Director ^ PREPAID .00 Eileen R. nsarA � i Chairman lance Vice Chairman VOUCHERS 15,395.30 '. ^ - TOTAL 15,395.30 ��' 15,39 5.38 DIAMOND BAR REDEVELOPMENT AGENCY RUN DATE: 03!30/1999 17:27:13 VOUCHER REGISTER PAGE: 1 DUE THRU: 04/06/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK ROSENOW SPEVACEK GROUP INC 6107110-44000-- 9443 CONSLTNT SVCS-REDEV. FEB 15,395.30 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15,395.30 TOTAL DUE VENDOR 15,395.30 REPORT TOTAL PREPAIDS REPORT TOTAL VOUCHERS REPORT TOTAL .00 15,395.30 15,395.30 DIAMOND BAR REDEVIEL6PMCWT Adf•k1l!V AGENDA REPORT TO: Terrence L. Belanger, Executive Director MEETING DATE: April 6,1999 AGENDA NO. Le,3 REPORT DATE: March 30, 1999 -01 FROM: Linda G. Magnuson, Finance Director TITLE: Treas.urees Report — February 28, 1999 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of February 1999. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) _ Other: _ Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: r,/&w J -Y errence L. Belanger Executive Director DEPARTMENT HEAD: Linda G. Magnuson Finance Director DVIMQt,W D^F% Rr-DGYGLQPMF-"T AtrE"11V RGRaR1P AGENDA NO. MEETING DATE: April 6,1999 TO: Chairman and Members of the Board FROM: Terrence L. Belanger, Executive Director SUBJECT: Treasurer's Statement— February 28, 1999 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency Board's review and approval. RECOMMENDATION: Approve the February 1999 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of February 1999. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson bAU&D BALK 0EnEVr_L[]nIlACAIT jknr-K]^V TREASURER'S MONTHLY CASH STATEMENT January 31, 1999 BI* lNulilt�tf3; TRANSFERS N. INC>1 RIWCE#FII ISBURSEME 178 W t` UT BALANCE REDEVELOPMENT AGENCY FD $1,072,301.45 $103.55 $1,072,197.90 TOTALS 1,072,301.45 $0.00 $103.55 $0.00 $110721197.90 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $89,157.40 TOTAL DEMAND DEPOSITS $89,157.40 INVESTMENTS: TIME CERTIFICATES 983,040.50 LOCAL AGENCY INVESTMENT FD 0.00 TOTAL INVESTMENTS $983,040.50 TOTAL CASH $1,0721197.90 Note: The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gateway, LLC' This agreement requires the Agency to invest $983,040.50 in a Time Certificate of Deposit. The agreement provides that the developer guarantee the current LAW investment yield. L.A.I.F -Effective Yield for February 1999 5.210% Certificate of Deposit Yield (11/16/98 - 5/16/99) 4.500% _A%t/. ) I i�4 lw" - Terrence L. Belanger, Treasurer 0