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HomeMy WebLinkAbout12/21/1999Tuesday, December 21 ,.1999 5:00 p.m. — Closed Session CC -8 6:30 p.m. — Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Debby O'Connor Mayor Pro Tem Eileen Ansari Council Member Wen Chang Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title H of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Conunenns which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of ernergency, or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings the Council may act on an item that is not on the posted agenda_ CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A Disorderly behavior toward the Council or any member of the gtafthereo4 tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Char, which shall include an order to be seated or to refrain from addressing the Board, and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 99-84 Next Ordinance No. 14(1999) 1. CLOSED SESSION: 5:00 P.M. - CC -8 Government Code Section 54957: City Manager Performance Evaluation 2. CALL TO ORDER: 6:30 p.m., December 21, 1999 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Mike Schuenemeyer, Diamond Bar Congregational Church ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Richard Toombs - Video Presentation Re: "Pooch Park" 3.2 Introduction of Brittany Do, Transportation Clerk; and Ruben Soriano, Part-time Code Enforcement Officer 3.3 Presentation of Y2K Update 3.4 Presentation by Capt. Richard Martinez, L.A. County Sheriff's Department Re: the re -naming of Los Angeles County Sheriff's Station 4. PUBLIC C014v1ENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk _(completion of this form is voluntary) There is a five minute maximum time limit when addressing the City Council. DECEMBER 21, 1999 PAGE 2 S. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE - November 26, 1999 through January 2, 2000 - Taxi cab service for D.B. Residents to travel to and from commercial/retail centers in D.B. - fare $.50 one- way. 5.2 CHRISTMAS HOLIDAY - Friday, December 24 through Monday, December 27, 1999 - City Offices will be closed in observance of Christmas Holiday. 5.3 HOLIDAY TREE RECYCLING - December 27, 1999 through January 15, 2000 - Recycling of Holiday trees through your disposal company. 5.4 MILLENNIUM CELEBRATION "NEW YEAR'S BLAST 2000" - December 31, 1999 - 7:00 p.m. - 12:30 a.m. - Country Hills Towne Center, D.B. Blvd. at Sugar Pine. 5.5 CITY COUNCIL MEETING - January 4, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Adjourned Regular Meeting of November 23, 1999 - Approve as submitted. 6.1.2 Regular Meeting of December 7, 1999 - Approve as submitted. Requested by: City Clerk 6.2. PARKS & RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of September 23, 1999 - Receive and File. 6.2.2 Regular Meeting of October 28, 1999 - Receive and File. Requested by: Community Services Division 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of September 9, 1999 - Receive and File. 6.3.2 Regular Meeting of October 14, 1999 - Receive and File. DECEMBER 21, 1999 PAGE 3 Requested by: Engineering Division 6.4 PLANNING COMMISSION MINUTES: 6.4.1 Regular Meeting of October 26, 1999 - Receive and File. 6.4.2 Regular Meeting of November 9, 1999 - Receive and File. Requested by: Planning Division 6.5 VOUCHER REGISTER - Approve Voucher Register dated December 21, 1999 in the amount of $719,911.86. Requested by: Finance Division 6.6 TREASURER'S STATEMENT - Submitted for the City Council's review and approval is the Treasurer's Statement for the month of November, 1999. Recommended Action: Review and approve. Requested by: Finance Division 6.7 TRANSMITTAL OF COMPREHENSIVE ANNUAL FINANCIAL REPORT AND FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 1999 - The City's Finance Department, in concert with the independent auditing firm of Conrad & Assoc., L.L.P. has prepared the FY 98-99 Comprehensive Annual Financial Report. Once again this fiscal year, the City will be submitting its Comprehensive Annual Financial Report to the California Society of Municipal Finance Officers and to the Government Finance Officer Assn. Certificate of excellence award programs. Conrad & Assoc. L.L.P. has been retained as auditors for the City. In conjunction with this service, final audit reports for FY 98-99 have been prepared and are also being transmitted. Since the City received funds from the Federal Government, the audit reports include special reports as required by the Single Audit Act. As indicated in the financial reports, the City finished the fiscal year in an extremely positive financial position. General Fund equity increased from $13,242,726 to $16,217,200 during the year, an increase of $2,974,474 and overall increase in fund equity for all governmental fund types was $4,438,792. Recommended Action: It is recommended that the City Council receive and file the Comprehensive Annual Financial Report and Final Audit Reports for FY 98-99 as prepared by the Finance Department and Conrad & Assoc., DECEMBER 21, 1999 PAGE 4 L.L.P. Requested by: Finance Division 6.8 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE SURPLUS OF COMPUTERS AND COMPUTER EQUIPMENT WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER THE CITY OF DIAMOND BAR MUNICIPAL CODE SECTION 3.24.200 - Municipal Code Section 3.24.200 authorizes the City Manager, with approval of Council, to surplus all personal property which is no longer used or has become obsolete. Currently, the City has computers and computer equipment, which are no longer used because of the present condition of the items. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX and authorize the City Manager to surplus the computers and computer equipment as listed in Exhibit "A". It is further recommended that any proceeds generated from the surplus be donated and split between the Walnut Valley Unified School District and Pomona Unified School District for purchase of upgraded, state -of -art computers and software, with the stipulation that the City is to be allowed access to the facilities for City programs (i.e. recreation instructional classes). Requested by: City Manager 6.9 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY OF DIAMOND BAR FOR APPROVAL OF FINAL PARCEL MAP NO. 23382, FOR THE SUBDIVISION OF A 2.5 ACRE SITE INTO 3 SINGLE FAMILY RESIDENCES, LOCATED IN "THE COUNTRY" IN THE CITY OF DIAMOND BAR, CALIFORNIA - This project will consist of the construction of 3 single family residences on 2.5 acres of land. The Final Parcel Map has been submitted by Dolezal Company to the City for approval. The Map has been reviewed and technically approved by staff. Recommended Action: It is recommended that the City Council(a) adopt Resolution No. 99 -XX approving Final Parcel Map No. 23382; (b) authorize the Deputy Director of Public Works to sign the map; and (c) direct the City Clerk to certify and process the map and CC&R's for recordation. Requested by: Engineering Division DECEMBER 21, 1999 PAGE 5 6.10 (a) RESOLUTION NO. 96-53L: RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS - It is proposed that the position of a part-time Engineering Technician be included as a part of the City's Classification and Compensation Resolution. The requirements of the Department are better served with the skills and experience that are provided to us by an individual in the Engineering Technician classification. Typically, an Engineering Technician position requires a Bachelor of Science in Engineering and an Engineer in Training certificate. The person who would be appointed to this position would possess both of these minimum qualifications. In addition, the City Council on August 17, 1999, eliminated one position, a full-time Community Services Coordinator, effective December 31, 1999. Due to the Millennium Celebration, it is proposed that the Community Services Coordinator position be extended for one month to January 31, 2000. Recommended Action: It is recommended that the City Council adopt Resolution No. 96-53L, which proposes to create an Engineering Technician position and salary range and extend the Community Services Coordinator position. (b) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING A STIPEND FOR MILLENNIUM CELEBRATION - The City will be conducting a Millennium Celebration ("New Year's Blast 2000") at the Country Hills Towne Centre on December 31, 1999 through January 1, 2000. The Celebration will feature carnival rides, live music, food booths and a fireworks display at midnight. To ensure that the event is safe, successful and conducted in an organized manner, City staff will be required to work the Celebration. Many of the staff members that will be working the Celebration are management and are not eligible for overtime. To compensate the management employees for working on New Year's Eve and Day, a stipend has been proposed based upon the management employee's salary range and step. Recommended Action: It is Council adopt Resolution No. Management Employees Working Requested by: City Manager recommended that the City 99 -XX approving stipends for the Millennium Celebration. 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. None DECEMBER 21, 1999 PAGE 6 8. OLD BUSINESS: 8.1 CONSIDERATION OF PURCHASE OF IN-LINE HOCKEY RINKS - An in-line hockey facility in Chino known as the "Silo" recently went bankrupt and had to discontinue its operation. This facility had been used by teams from both Diamond Bar and Diamond Ranch High Schools to play league in-line hockey games. Players from these teams have requested that the City purchase these rinks so that they could be used at a future, undetermined site. The purchase of new rinks would cost $178,000 or more. Although the rinks are used, they are in good condition and may be available at a bargain price. If the rinks are purchased, they will need to be stored by the City until a location for their use is determined. Recommended Action: It is recommended that the City Council allocate $35,000 to purchase the in-line hockey rink dasher board and flooring materials. Requested by: Community Services Division 8.2 APPOINTMENT OF COUNCIL REPRESENTATIVES TO THE DIAMOND BAR COMMUNITY FOUNDATION - Under the provisions of the Articles of Incorporation of the Diamond Bar Community Foundation, five members of the Board of Directors must be appointed by Council. The members must be residents of D.B. To date, four applications for appointment have been received. Additionally, four other individuals have requested and have had sent to them applications for appointment to the Board of Directors. In order to move this improvement part of the process along, Council should review the applications already received and encourage submittal of additional applications by other interested residents. The appointment of the five members by Council is an essential step in the board formation process. After the Council -appointed Board Members are appointed, the Council Member Board Member and the Parks and Recreation Commission Board Member, along with the five new Board Members, shall appoint the remaining four members of the foundation Board. Recommended Action: It is recommended that the City Council commence the process of appointing members to the Board of Directors of the recently formed Diamond Bar Community Foundation. Requested by: City Council DECEMBER 21, 1999 PAGE 7 9. NEW BUSINESS: 9.1 AUTHORIZATION TO PURCHASE THE TELE -WORKS AUTOMATED CITIZENS INFORMATION SYSTEM (ACIS)- In support of Council's goal of enhancing communications with the public, staff has been actively engaged in reviewing methods and systems that would assist in facilitating the communications/information process. Upon reviewing many of the most current and successful practices and systems that are available today (especially those that would be most beneficial to the residents of D.B.), staff has concluded that the Tele -works Automated Citizen Information System (ACIS) would provide the highest level of customer service and convenience for both residents and businesses. Recommended Action: It is recommended that the City Council authorize the use of AB2766 Air Quality Improvement Funds in the amount of $35,000 for the purchase of the Tele -Works Automated Citizen Information System. This amount will provide the City with a base ACIS, as well as additional enhanced features as outlined in the staff report. The balance of the authorized amount would be used for associated costs, such as installation and maintenance of four phone lines. Requested by: Communications & Marketing Division 9.2 PRESENTATION OF NEW NEWSLETTER/RECREATION GUIDE BY STAFF Requested by: Communications & Marketing Division and Community Services Division 9.3 ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGULATING WHEELED TOYS ON PRIVATE PROPERTY - To facilitate the safe use of pedestrian walkways on private property, there is a need to prohibit wheeled toys (rollerskates, skateboards, or any similar device). The utilization of wheeled toys on private property, where pedestrians are, creates conflict and an unsafe environment. The recommended Ordinance amends chapter 10.28 of Title 10 of the D.B. Municipal Code to add new Sections 10.28.030, 10.28.040 and 10.28.050. These new Sections prohibit wheeled toys on any private property where a property owner elects to post a sign prohibiting rollerblading, rollerskating, skateboarding or similar activity. Recommended Action: It is recommended that the City Council approve first reading by title only and waive full reading of Ordinance No. 0X(1999) Regulating Wheeled Toys on Private Property. DECEMBER 21, 1999 PAGE 8 Requested by: City Manager 9.4 APPOINTMENT OF COUNCIL SUB -COMMITTEES Requested by: Mayor 9.5 AMENDMENT TO SECTION 2(g) OF THE CITY COUNCIL/EMPLOYEE EXPENSE POLICY - On December 5, 1989, the City Council/Employee Expense Policy was established. This amendment would revise Section 2(g) of that policy to allow Council Members to be reimbursed for the utilization and maintenance of private automobiles for City -related business. Recommended Action: It is recommended that the City Council of the City of Diamond Bar amend Section 2(g) of the City Council/Employee Expense Policy. Requested by: City Council 9.6 ORDINANCE NO. 9A(1989): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING ORDINANCE NO. 9(1989) ESTABLISHING SALARIES FOR MEMBERS OF THE CITY COUNCIL - City Council salaries were established at the time of incorporation pursuant to California Government Code Section 36516 with the adoption of Ordinance No. 9(1989) The following corrections/changes to the Ordinance are necessary as follows: First, Section 2 needs to be amended to accurately reflect the City's population (58,300). Second, Section 3 needs to be amended in order to increase the compensation amount from $500/mo. to $525 for City Council Members. Currently, Section 3 of Ordinance No. 9(1989(states that "Each member of the City Council shall receive as salary the sum of $500 per month, as prescribed in Section 46516 of the Government Code of the State for cities in the 50,000 to 75,000 population group." Since incorporation, Council Members' compensation has not been adjusted. Recommended Action: It is recommended that the City Council approve first reading by title only waive full reading of Ordinance No. 9A(1989). Requested by: City Council 9.7 RESOLUTION NO. 90-75A: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 90-75 ESTABLISHING COMPENSATION FOR CITY COMMISSIONERS/ COMMITTEE MEMBERS - Ordinance Nos. 24 (1989), 25A(1989), as amended, and 28(1989) provided for, among other things, the establishment of compensation payable to City Commissioners/Committee Members for attendance at DECEMBER 21, 1999 PAGE 9 Commission/Committee Meetings. These Ordinances provide that compensation for City Commissioners/Committee members shall be established by Resolution. Specifically, Commissioners'/Committee Members' salaries were established on September 4, 1990, with adoption of Resolution No. 90-75. Since adoption of Resolution No. 90-75, Commissioners'/Committee Members' compensation has not been adjusted. Resolution No. 90-75A increases each Commissioners'/Committee Members' compensation by $5 per meeting (with a maximum of $15 more per month). Recommended Action: It is recommended that the City Council adopt Resolution No. 90-75A Amending Resolution No.90-75 Establishing Compensation for City Commissioners/Committee Members. Requested by: City Council RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA 99-11 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary) There is a five minute maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of December 7, 1999 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated December 21, 1999 in the amount of $13,560.29. Requested by: Finance Division DECEMBER 21, 1999 PAGE 10 3.3 TREASURER'S STATEMENT - Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of November, 1999. Recommended Action: Review and approve. Requested by: Finance Division 3.4 TRANSMITTAL OF ANNUAL FINANCIAL REPORT AND FINAL AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 1999 - The Agency's audit firm of Conrad & Assoc., L.L.P. has prepared the FY 89-99 Annual Financial Statement and Independent Auditor's Report for the Redevelopment Agency. Recommended Action: It is recommended that the Redevelopment Agency receive and file the FY 98-99 Annual Financial Statement and Independent Auditor's Report for the Redevelopment Agency. Requested by: Finance Division 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER C0144ENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 10.1 STATUS OF LANTERMAN DEVELOPMENT CENTER'S PROPOSED FORENSIC CONFINEMENT COMPOUND PROJECT Requested by: City Council 10.2 COUNCIL CONSIDERATION OF REMAINING SOLID WASTE TASK FORCE RECOMMENDATION - The Solid Waste Subcommittee routinely meets to discuss various issues concerning solid waste management and recycling. While the City has received formal approval of its AB 939 finding by the Integrated Waste Management Board that the City has made a good faith effort, the level of diversion was relatively low, confirming the concern of City Council in 1998 that much more needed to be done to reach 50% by year 2000. DECEMBER 21, 1999 PAGE 11 Recommended Action: It is recommended that the City Council direct staff to prepare a full report on the merits of a single service provider system within the framework of the recently -enacted solid waste and recycling code modifications versus maintaining an open permit system as currently employed. This report should address Council's options, a timeline(s), and other information needed for the Council to make a determination on the remaining Task Force recommendation. Requested by: Solid Waste Subcommittee Members - Mayor Debby O'Connor and Council Member Bob Huff 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK � DATE: PHONE: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. R Sig ature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: !VAV4 DATE: ra ADDRESS: � PHONE: ORGANIZATION: 4 SC coni► �, / r /4A,A ,. I ,(/ �--A �i �r /1c , AGENDA #/SUBJECT: Fiv7-� j`-/ d pJ ky) I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Dw�-- Sig ature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: J'c 7�-x- rw-- DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sig ature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: —•Z % PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sig ature ' VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TC CITY CLERK FR JM: DATE: AC DRESS: PHONE: 6FL OF GANIZATION: AC =NDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 'TO: CITY CLERK FROM: DATE: Y f ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT:_ I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO FR )M: AD )PI=SS: OR'aANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK DATE: PHONE: AGENDA #/SUBJECT: �I / expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sign re VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO CITY CLERK t FR DM: A)1 -A -Lk, c, � � DATE: AD DRESS: PHONE:l�-CU �1 OF GANIZATION: ,AG : -:NDA #/SUBJECT: 3 ��r z 4 � expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signa ure VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 'TO CITY CLERK ADI KESS: OR(aANIZATION: AGE=NDA #/SUBJECT: /0, DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. �fu SignatLde 0� TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK �L 19 (/M P/ LC `/ DATE: 2 3 95S COoxv PHONE: AGENDA #/SUBJECT: l� �'RD�A"e"lCX ,N� �i%�/�j�5� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 'TO CITY CLERK FROM! ✓ �--'t-- -_-. ADI ,RE=SS: IDR aANIZATION: AGE -NDA #/SUBJECT: i DATE: PHONE: 0 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sig ture CITY OF DIAMOND BAR "QUICK CAP"MINUTES DECEMBER 21, 1999 Next Resolution No. 99-84 Next Ordinance No. 14(1999) 1. CLOSED SESSION: 5:00 P.M. - CC -8 Government Code Section 54957: City Manager Performance Evaluation CM/Belanger announced that the Closed Session discussed the City Manager's performance and will continue the discussion on January 4, 2000. 2. CALL TO ORDER: Mayor O'Connor called the meeting to order at 6:35 p.m. in the Auditorium of the SCAQMD, 21865 E. Copley Dr., Diamond Bar, CA Also present were: Terrence L. Belanger, City Manager; Amanda Susskind, Assistant City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson, Assistant Finance Manager and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Ansari INVOCATION: Reverend Mike Schuenemeyer, Diamond Bar Congregational Church ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney, James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: No changes. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Richard Toombs - Video Presentation Re: "Pooch Park" - Not present 3.2 DCM DeStefano introduced Ruben Soriano, Part-time Code Enforcement Officer and DPWD/Liu introduced Brittany Do, Transportation Clerk—new City staff members. 3.3 Y2K Update provided by CM/Belanger. 3.4 Capt. Richard Martinez, L.A. County Sheriff's Department announced the re -naming of Los Angeles County Sheriff's Station to the Walnut/Diamond Bar Sheriff Station effective January 1, 2000. DECEMBER 21, 1999 PAGE 2 3.4 Ruben Nava, representing Assemblyman Robert Pacheco, presented a Certificate of Recognition to C/Chang in recognition of his efforts as former Mayor. 4. PUBLIC COMMENTS: Martha Bruske - Millennium Celebration - Consider it as a staff -driven activity and there seems to be no request for this by the public. "This is a divide and conquer technique.ff Suggested full boycott of the party by the public and demand a full financial accounting. With regard to Item 6.7, is the reason for the audit the receipt of CDBG funds? City discriminates by giving money to an Asian - oriented senior citizen group, payment of funds to remediate the Minnequa landslide—should make funds available to all and provide public information. Re Item 6.8—uncomfortable with distribution of funds to the school districts because the City is too friendly with the Districts, especially Walnut Unified. Item 6.9 - does this conform with the General Plan? Against mansionization. Jeff Koontz, Exec. Dir., D.B. Chamber of Commerce—announced upcoming Chamber events - Mayor's Breakfast to be held on January 20th. "A View of D.B." will begin on January 4 t and be carried every Tuesday. Mixer at ReMax on January 11. Legislative Breakfast on January 14. Dr. Larry Rhodes - Announced that older VCR's can still be used in spite of Y2K. His property was reassessed as a result of two homes in his area having been turned over to HUD. FD/Magnuson gave an overview of the audit required for federal funds received and spent by the City. Regarding surplus computers, CM/Belanger explained staff's proposal for provision of the computer proceeds to the schools. DCM/DeStefano explained that, with respect to Item 6.9, the General Plan for that property calls 3/acre and the zoning is R1-8000; therefore, the project exceeds the requirements. S. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE - November 26, 1999 through January 2, 2000 - Taxi cab service for D.B. Residents to travel to and from commercial/retail centers in D.B. - fare $.50 one- way. 5.2 CHRISTMAS HOLIDAY - Friday, December 24 through Monday, December 27, 1999 - City Offices will be closed in observance of Christmas Holiday. 5.2 HOLIDAY TREE RECYCLING - December 27, 1999 through January 15, 2000 - Recycling of Holiday trees through DECEMBER 21, 1999 PAGE 3 your disposal company. 5.4 MILLENNIUM CELEBRATION "NEW YEAR'S BLAST 2000" - December 31, 1999 - 7:00 p.m. - 12:30 a.m. - Country Hills Towne Center, D.B. Blvd. at Sugar Pine. 5.5 CITY COUNCIL MEETING - January 4, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Herrera, seconded by MPT/Ansari to approve the Consent Calendar, with the exception of Item 6.8. Motion carried 5-0 by the following Roll Call vote: 6.1 APPROVED MINUTES: 6.1.1 Adjourned Regular Meeting of November 23, 1999 - As corrected. 6.1.2 Regular Meeting of December 7, 1999 - As submitted. 6.2. RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of September 23, 1999. 6.2.2 Regular Meeting of October 28, 1999. 6.3 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of September 9, 1999. 6.3.2 Regular Meeting of October 14, 1999. 6.4 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.4.1 Regular Meeting of October 26, 1999. 6.4.2 Regular Meeting of November 9, 1999. 6.5 APPROVED VOUCHER REGISTER - dated December 21, 1999 in the amount of $719,911.86. Mayor O'Connor recused herself from approval of the following items due to a potential conflict of interest regarding the Lanterman Proposed Forensic Confinement Project: P.O. A-8840 in the amount of $61 and P.O. 9463 in the amount of $938.74. 6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT - for November, 1999. 6.7 ADOPTED RESOLUTION NO. 99-84: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE SURPLUS OF COMPUTERS AND COMPUTER EQUIPMENT WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER THE CITY OF DIAMOND BAR MUNICIPAL CODE SECTION 3.24.200 - authorized the City Manager to surplus the computers and computer equipment DECEMBER 21, 1999 PAGE 4 as listed in Exhibit 'W; authorized that any proceeds generated from the surplus be donated and split between the Walnut Valley Unified School District and Pomona Unified School District for purchase of upgraded, state- of-the-art computers and software, with the stipulation that the City is to be allowed access to the facilities for City programs (i.e. recreation instructional classes). 6.9 ADOPTED RESOLUTION NO. 99-85: A RESOLUTION OF THE CITY OF DIAMOND BAR FOR APPROVAL OF FINAL PARCEL MAP NO. 23382, FOR THE SUBDIVISION OF A 2.5 ACRE SITE INTO 3 SINGLE FAMILY RESIDENCES, LOCATED IN -THE COUNTRY" IN THE CITY OF DIAMOND BAR, CALIFORNIA - authorized the Deputy Director of Public Works to sign the map and directed the City Clerk to certify and process the map and CC&R's for recordation. 6.10 (a) ADOPTED RESOLUTION NO. 96-53L: RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS - creating an Engineering Technician position and salary range and extending the Community Services Coordinator position. (b) ADOPTED RESOLUTION NO. 99-86: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING A STIPEND FOR MILLENNIUM CELEBRATION - for Management Employees Working the Millennium Celebration. MATTERS WITHDRAWN FROM THE CONSENT CALENDAR: 6.8 RECEIVED & FILED COMPREHENSIVE ANNUAL FINANCIAL REPORT AND FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 1999 - The City's Finance Department, in concert with the independent auditing firm of Conrad & Assoc., L.L.P. has prepared the FY98-99 Comprehensive Annual Financial Report. Once again this fiscal year, the City will be submitting its Annual Report to the California Society of Municipal Finance Officers Assn. Certificate of excellence award programs. Conrad & Assoc. has been retained as auditors by the City. In conjunction with this service, final audit reports for FY98-99 have been prepared and are also being transmitted. Since the City received funds from the Federal government, the audit reports include special reports as required by the Single Audit Act. As indicated in the financial reports, the City finished the fiscal year in an extremely positive financial position. General Fund equity increased from $13,242,726 to $16,217,200 during the year, an increase of $2,974,474 and overall increase in fund equity for all governmental fund types was $4,438,792. DECEMBER 21, 1999 PAGE 5 Moved by MPT/Ansari, seconded by C/Herrera to receive and file the Comprehensive Annual Financial Report and Final Audit Reports for FY98-99 as prepared by the Finance Department and Conrad & Assoc., LLP. Motion carried 5-0 by the following Roll Call vote: 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 CONSIDERATION OF PURCHASE OF IN-LINE HOCKEY RINKS - An in-line hockey facility in Chino known as the "Silo" recently went bankrupt and had to discontinue its operation. This facility had been used by teams from both Diamond Bar and Diamond Ranch High Schools to play league in-line hockey games. Players from these teams have requested that the City purchase these rinks so that they could be used at a future, undetermined site. The purchase of new rinks would cost $178,000 or more. Although the rinks are used, they are in good condition and may be available at a bargain price. If the rinks are purchased, they will need to be stored by the City until a location for their use is determined. Martha Bruske - What are moving and continuing storage costs? Can't have every park and entertainment facility that everyone wants—already overcrowded. Mark St. Amant - Part of floor is being stored at Sheriff's Dept.—sure there is plenty of room for the rest of the building. This is the only full-size rink in the So. Calif. Area. Proposed placing at D.B.H.S., Diamond Ranch, South Point School, Chaparral or the Y.M.C.A. Jeff Koontz - Suggested the city offer more funds for a negotiated deal. The suggested locations provided by Dep. St. Amant appear ideal rather than taking up precious park space. The City could rent out the court. Moved by C/Chang, seconded by MPT/Ansari to allocate $45,000 ($35,000 to start) for purchase of the in-line hockey rink dasher board and flooring materials. Motion carried 3-2 (Huff and O'Connor voted no) by the following Roll Call vote: 8.2 APPOINTMENT OF COUNCIL REPRESENTATIVES TO THE DIAMOND BAR COMMUNITY FOUNDATION - Under the provisions of the Articles of Incorporation of the Diamond Bar Community Foundation, five members of the Board of Directors must be appointed by Council. The members must be residents of D.B. To date, four applications for appointment have DECEMBER 21, 1999 PAGE 6 been received. Additionally, four other individuals have requested and have had sent to them applications for appointment to the Board of Directors. In order to move this improvement part of the process along, Council should review the applications already received and encourage submittal of additional applications by other interested residents. The appointment of the five members by Council is an essential step in the board formation process. After the Council -appointed Board Members are appointed, the Council Member Board Member and the Parks and Recreation Commission Board Member, along with the five new Board Members, shall appoint the remaining four members of the foundation Board. Council consensus to continue the matter to January 4, 2000 in an effort to collect more applications. 9. NEW BUSINESS: 9.1 AUTHORIZATION TO PURCHASE THE TELE -WORKS AUTOMATED CITIZENS INFORMATION SYSTEM (ACIS)- In support of Council's goal of enhancing communications with the public, staff has been actively engaged in reviewing methods and systems that would assist in facilitating the communications/information process. Upon reviewing many of the most current and successful practices and systems that are available today (especially those that would be most beneficial to the residents of D.B.), staff has concluded that the Tele -works Automated Citizen Information System (ACIS) would provide the highest level of customer service and convenience for both residents and businesses. Martha Bruske - Need to establish communications before it can be enhanced. Have done nothing to find out how the public communicates. Will it or should it replace any staff? Needs further study and a mechanism is place for polling the residents. Al Rumpilla - City -on -Line is not currently being used to its full capacity—don't need another system. Don Gravdahl - The City has not effectively marketed in current Web Site. Did not support. Moved by C/Herrera, seconded by C/Huff, to authorize the use of AB2766 Air Quality Improvement Funds in the amount of $35, for purchase of the Tele -Works Automated Citizen Information System. This amount will provide the City with a base ACIS, as well as additional enhanced features as outlined in the staff report. The balance of the authorized amount would be used for associated costs, DECEMBER 21, 1999 PAGE 7 such as installation and maintenance of four phone lines. Motion carried 4-0-1 (C/Chang abstained). Moved by C/Herrera, seconded by C/Huff to add Call Out: Police/Neighborhood Watch Notification System in the amount of $5,975. Motion carried 3-1-1 (MPT/Ansari voted no, C/Chang abstained). 9.2 PRESENTATION OF NEW NEWSLETTER/RECREATION GUIDE BY STAFF by C&MD/Nelson and CSD/Rose. Martha Bruske - What have you built in for the public to communicate back with the City? 9.3 ORDINANCE NO. 14(1999): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGULATING WHEELED TOYS ON PRIVATE PROPERTY - To facilitate the safe use of pedestrian walkways on private property, there is a need to prohibit wheeled toys (rollerskates, skateboards, or any similar device). The utilization of wheeled toys on private property, where pedestrians are, creates conflict and an unsafe environment. The recommended Ordinance amends chapter 10.28 of Title 10 of the D.B. Municipal Code to add new Sections 10.28.030, 10.28.040 and 10.28.050. These new Sections prohibit wheeled toys on any private property where a property owner elects to post a sign prohibiting rollerblading, rollerskating, skateboarding or similar activity. Martha Bruske - What about public property? What about enforcement? Sue Sisk - Also concerned about enforcement. Would also like to see the City take action against 30' trailers parked on the streets. Moved by C/Herrera, seconded by C/Huff to approve first reading by title only and waive full reading of Ordinance No. 14(1999) Regulating Wheeled Toys on Private Property. Motion carried 5-0 by the following Roll Call vote: 9.4 APPOINTMENT OF COUNCIL SUB -COMMITTEES - M/O'Connor submitted her appointments as follows: COMMITTEE DELEGATE ALTERNATE California Contract Cities Association Chang Ansari California Joint Powers Insurance Authority O'Connor Ansari CLOUT Ansari Chang Foothill Transit Zone Huff Four -Corners Transportation Policy Comm. Group Huff Chang Greater L.A. County Vector Control District MacBride DECEMBER 21, 1999 PAGE 8 L.A. County Sanitation District No. 21 O'Connor Ansari L.A. County City Selection Committee O'Connor Ansari League of Calif. Cities - L.A. County Division Herrera Chang San Gabriel Valley Council of Governments Herrera Huff San Gabriel Valley Economic Partnership of Commerce & Cities Ansari Herrera Southern California Assn. of Governments (SCAG) Chang Ansari Tres Hermanos Conservation Authority Huff/Herrera Ansari Wildlife Corridor Conservation Authority (WCCA) O'Connor Huff Wildlife Corridor Conservation Authority Advisory Committee MacBride/Willkomm AD HOC COMMITTEES Finance Cable TV Franchise Census 2000 Chamber of Commerce Liaison City Anniversary Liaison City Council Goals/City Manager Evaluation City on Line Technical Code Enforcement Community/Civic Center Task Force D.B. Community Foundation Economic Development Lanterman Expansion Legislative PUSD/City Redevelopment Senior Citizen Liaison Sister City Solid Waste Sphere of Influence/Annexation Water Policy WVUSD/City Herrera/O'Connor Chang/Herrera O'Connor/Chang Chang/Ansari Ansari O'Connor/Ansari Huff/O' Connor Chang/O'Connor Huff/O'Connor O'Connor O'Connor/Ansari Herrera/Huff Herrera/Chang Chang/O'Connor Huff/Chang Ansari/Herrera Ansari/Herrera Huff/O' Connor Chang/O'Connor Ansari Herrera/Huff 9.5 ADDING SECTION 2(h) TO THE CITY COUNCIL/EMPLOYEE EXPENSE POLICY - On December 5, 1989, the City Council/Employee Expense Policy was established. This amendment would add Section 2(h) of that policy to allow Council Members to be reimbursed for the utilization and maintenance of private automobiles for City -related business. CM/Belanger pointed out that the suggested policy should be amended to add back in the sentences that were deleted. Moved by C/Herrera, seconded by C/Huff to add Section 7/h1 rnf t-hc ('i+ -w (niin(-11/TT-n1rwoA 7vrcGnCP Pr)l1r-v DECEMBER 21, 1999 PAGE 9 effective December 1, 1999. Motion carried 5-0 by the following Roll Call vote: 9.6 ORDINANCE NO. 9A(1989): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING ORDINANCE NO. 9(1989) ESTABLISHING SALARIES FOR MEMBERS OF THE CITY COUNCIL - City Council salaries were established at the time of incorporation pursuant to California Government Code Section 36516 with the adoption of Ordinance No. 9(1989) The following corrections/changes to the Ordinance are necessary as follows: First, Section 2 needs to be amended to accurately reflect the City's population (58,300). Second, Section 3 needs to be amended in order to increase the compensation amount from $500/mo. to $525 for City Council Members. Currently, Section 3 of Ordinance No. 9(1989(states that "Each member of the City Council shall receive as salary the sum of $500 per month, as prescribed in Section 46516 of the Government Code of the State for cities in the 50,000 to 75,000 population group." Since incorporation, Council Members' compensation has not been adjusted. Martha Bruske - Spoke in opposition. Al Rumpilla - Spoke in opposition. Orien Pagan - Supported the proposal. Moved by C/Huff, seconded by C/Herrera to approve first reading by title only waive full reading of Ordinance No. 9A(1989). The increase would not be effective until 2001. Motion carried 4-0 by the following Roll Call vote: (MPT/Ansari voted no). 9.7 RESOLUTION NO. 90-75A: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 90-75 ESTABLISHING COMPENSATION FOR CITY COMMISSIONERS/ COMMITTEE MEMBERS - Ordinance Nos. 24 (1989), 25A(1989), as amended, and 28(1989) provided for, among other things, the establishment of compensation payable to City Commissioners/Committee Members for attendance at Commission/Committee Meetings. These Ordinances provide that compensation for City Commissioners/Committee members shall be established by Resolution. Specifically, Commissioners'/Committee Members' salaries were established on September 4, 1990, with adoption of Resolution No. 90-75. Since adoption of Resolution No. 90-75, Commissioners'/Committee Members' compensation has not been adjusted. Resolution No. 90-75A increases each Commissioners'/Committee Members' compensation by $5 per meeting (with a maximum of $15 more per month). DECEMBER 21, 1999 PAGE 10 Moved by MPT/Ansari, seconded by C/Herrera to adopt Resolution No. 90-75A Amending Resolution No. 90-75 Establishing Compensation for City Commissioners/ Committee Members. Motion carried 5-0 by the following Roll Call vote: RECESS TO REDEVELOPMENT AGENCY 9:40 p.m. 1. CALL TO ORDER: Chairman ROLL CALL••Agency Members Ansari, Herrera, O'Connor,VC/Chang, C/Huff Also present were: Terrence L. Belanger, Executive Director; Craig Steele, Assistant Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson, Assistant Finance Manager and Lynda Burgess, City Clerk. 2. PUBLIC COMMENTS: Allen Wilson suggested that the City pursue the development of a Krispy Kreme donut franchise. 3. CONSENT CALENDAR: Moved by AM/Ansari, seconded by AM/Herrera to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote: 3.1 APPROVED MINUTES - Regular Meeting of December 7, 1999 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated December 21, 1999 in the amount of $13,560.29. 3.3 REVIEWED & APPROVED TREASURER'S STATEMENT - for of November, 1999. 3.4 RECEIVED & FILED ANNUAL FINANCIAL REPORT AND FINAL AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 1999 - 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: RECONVENE CITY COUNCIL MEETING: 9:48 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: 1 n 1 CTATTTC (17 T.L-KTTPRMa-NT n7177T.nT)M7TTTT (-7MTPR f C T)PnT) qpD DECEMBER 21, 1999 PAGE 11 FORENSIC CONFINEMENT COMPOUND PROJECT- M/O'Connor recused herself from discussion of this matter. Martha Bruske - Should have a full accounting on funds spent on this matter. Stop the issue now and try to heal the community. Sue Sisk - Darla Farrell - Grace MacBride - Jeff Koontz - 10.2 COUNCIL CONSIDERATION OF REMAINING SOLID WASTE TASK FORCE RECOMMENDATION - The Solid Waste Subcommittee routinely meets to discuss various issues concerning solid waste management and recycling. While the City has received formal approval of its AB 939 finding by the Integrated Waste Management Board that the City has made a good faith effort, the level of diversion was relatively low, confirming the concern of City Council in 1998 that much more needed to be done to reach 50% by year 2000. Martha Bruske - Supported a single -hauler system and limiting provider to servicing a housing tract to the same day. Don Gravdahl - Moved by C/Herrera, seconded by C/Ansari to direct staff to prepare a full report on the merits of a single service provider system within the framework of the recently -enacted solid waste and recycling code modifications versus maintaining an open permit system as currently employed. This report should address Council's options, a timeline(s), and other information needed for the Council to make a determination on the remaining Task Force recommendation. The report will be included in the Council agenda of January 4, 2000. Motion carried 5-0 by the following Roll Call vote: 10. COUNCIL MEMBER COMMENTS: 12. ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 10:43 p.m. in memory of the victims of the flooding in Venezuela and direct staff to send a letter to the Consulate General in L.A. conveying the City's condolences. Also in memory of Beth Gardenshier. MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 23, 1999 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Chang called the regular City Council meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, and Mayor Chang. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Chang. INVOCATION: The Invocation was given by Bishop Rick Johansson, Church of Jesus Christ of Latter Day. APPROVAL OF AGENDA: As presented. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Introduced Teresa Montgomery, Communications & Marketing Coordinator. 3.2 Proclaimed November 22-28,1999 as "Operation ABC Mobilization: America Buckles Up Children". 4. PUBLIC COMMENTS: Richard Toombs spoke about the need for a leash free "Pooch Park" in the community. Martha Bruske complained that the City did nothing to recognize Veterans Day and chastised Council for being out of the country on that day. Matt LaBouda, D.B.H.S. Hockey Coach suggested that the City consider purchasing the hockey rink in Corona for the high school. The rink is for sale for approximately $25,000 to $35,000. Nick Anis stated that he is a veteran and was twice honored by the D.B. City Council. He thanked the Council for recognizing the community's veterans and for posting the flags. He suggested that the Council consider the property adjacent to the SR 57 in the D.B.H.S. area and use it for a skate park. He thanked Council for promoting the cultural and educational understanding in the community with the recent trip to China. NOVEMBER 23, 1999 11 A PAGE 2 CITY COUNCIL Jeff Koontz spoke regarding Consent Calendar Item No. 6.9. He asked for the status of the lawsuit regarding revocation of Lanterman's licensing. Regarding the primary expansion lawsuit, has D.B. approached the Cities of Pomona and Walnut to pay their fair share for the lawsuit. SCHEDULE OF FUTURE EVENTS: 5.1 THANKSGIVING HOLIDAY — November 25-26, 1999 - City offices will be closed on Thursday, November 25 and Friday November 26, 1999. City offices will reopen on Monday, November 29, 1999. 5.2 HOLIDAY RIDE - November 26, 1999 - January 2, 2000 - Taxi cab service for D.B. residents to travel to and from commercial/retail centers in D.B. - fare $.50 one-way. 5.3 CITY COUNCIL MEETING - December 7, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 PLANNING COMMISSION - December 14, 1999 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION MEETING - December 16, 1999 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING - December 21, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.7 CHRISTMAS HOLIDAY - Friday, December 24 through Monday, December 27, 1999 - City offices will be closed in observance of the Christmas Holiday. City Offices will reopen on Tuesday, December 28, 1999. 5.8 HOLIDAY TREE RECYCLING - December 27, 1999 through January 15, 2000 - Recycling of holiday trees through your disposal company. 5.9 MILLENNIUM CELEBRATION - December 31, 1999 - 7:00 p.m., -12:30 a.m. - Country Hills Towne Center, D.B. Blvd. between Fountain Springs Rd. and Cold Spring Ln. 5.10 CITY COUNCIL MEETING - January 4, 2000 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.11 TRAFFIC AND TRANSPORTATION COMMISSION - January 13, 2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. CONSENT CALENDAR: C/Ansari moved, C/Huff seconded, to approve the Consent Calendar with the exception of Item No. 6.9. Motion carried by the NOVEMBER 23, 1999 PAGE 3 CITY COUNCIL following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS -None ABSENT: COUNCIL MEMBERS -None 6.1 APPROVED MINUTES - Regular Meeting of November 2, 1999 - as amended to reflect that MPT/O'Connor was not present during Closed Session. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of October 12, 1999. 6.3 APPROVED VOUCHER REGISTER - dated November 23, 1999 in the amount of $1,716,720.50. (Amount to be deducted for Warrant to Cooper's) with MPT/O'Connor abstaining from approval of the following warranted related to the Lanterman Forensic Confinement Project: P.O. 9260 for $220.00, P.O. 9390 for $40.00, Invoice 17626/17612 for $28.09, P.O. A8840 for $716.70, P.O. 9010/9009 for $822.91, P.O. 9354 for $29,416.87, and P.O. 8883 for $23.94. 6.4 REVIEWED AND APPROVED TREASURER'S REPORT - for October, 1999. 6.5 REJECTED CLAIM FOR DAMAGES - Filed by Soon Y. Park November 4, 1999 and referred the matter for further action to the City's Risk Manager. 6.6 REDUCED AND EXONERATED SUBDIVISION IMPROVEMENT BONDS (FAITHFUL PERFORMANCE AND LABOR & MATERIAL) FOR TRACT NO. 47850 (DIAMOND BAR WEST PARTNERS) - (a) Bond No. 418853S - Grading Bond from $399,069.75 to $25,000; and (b) Bond No. 418856S - Landscape and Irrigation from $202,500 to $50,000; and exoneration of: (a) Bond No. 418854S - Sewer/Street/S. D., (b) Bond No. 418855S - Domestic Water, (c) Bond No. 418857S - Monumentation; and directed the City Clerk to notify the Principal and Surety of these actions. 6.7 ADOPTED RESOLUTION NO. 99-79: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING THE DEDICATION OF SANITARY SEWER IMPROVEMENT FOR PUBLIC USE IN TRACT 47850 AND REQUESTING THE LOS ANGELES COUNTY CONSOLIDATED SEWER MAINTENANCE DISTRICT TO COMPLETE ANNEXATION OF THE AREA WITHIN SAID SUBDIVISION AND IMMEDIATELY COMMENCE OPERATION AND MAINTENANCE OF SEWER IMPROVEMENTS KNOWN AS PRIVATE CONTRACT NO. DB -95- 002. NOVEMBER 23, 1999 PAGE 4 CITY COUNCIL 6.8 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 23904 RIDGELINE ROAD - Assignment As Security in the amount of $5,850 posted with the City on December 16, 1996 and directed the City Clerk to notify the Principal and Surety of this action. 6.10 APPROVED CONTRACT AMENDMENT FOR SPECIAL LEGAL SERVICES TO RICHARDS, WATSON & GERSHON FOR REVIEW OF THE CABLE TELEVISION TRANSFER - CENTURY COMMUNICATIONS TO ADELPHIA COMMUNICATIONS - in the amount of $1,000, for a total not to exceed amount of $3,000, and authorized the City Manager to enter into said contract. 6.11 APPROVED INCREASE OF PROP A FUND ALLOCATION TO GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - in the amount of $65,000 from the Unappropriated Prop A Fund Balance for the interconnect work along Golden Springs Dr. and Lemon Ave. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.9 CONTRACT AMENDMENT FOR SHEPARD, MULLIN, RICHTER AND HAMPTON, LLP - On April 20, 1999, the City approved a contract with the law firm of Sheppard, Mullin, Richter and Hampton, LLP (SMRH). SMRH has been retained to prepare and proceed with litigation against the State related to the environmental documentation process for the proposed Lanterman Center Forensic Expansion project. The contract amount at that time was not to exceed $50,000 for initial preparation of the litigation. Since that time, the contract has been amended to cover costs associated with the ongoing legal processes. On October 5, 1999, Council approved a contract amendment in the amount of $75,000 for a total allocation of $225,000. It is now necessary to increase the contract amount by $75,000 for a not -to - exceed total amount of $300,000. MPT/O'Connor recused herself from participation in this matter and left the dais. CM/Belanger responded to questions from Jeff Koontz regarding the lawsuits and payments for legal services. At this time, Council has not directed that litigation be initiated. D.B. has made a request of both Pomona and Walnut as to their intentions to share in the costs. Those cities have not responded to date. C/Herrera moved, C/Huff seconded, to approve a contract amendment for legal services related to the Lanterman Developmental Center Forensic Expansion Project between the City and Sheppard, Mullin, Richter and NOVEMBER 23, 1999 PAGE 5 CITY COUNCIL Hampton, LLP, in the amount of $75,000 for a total amount not -to -exceed $300,000. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, M/Chang NOES` COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - MPT/O'Connor MPT/O'Connor returned to the dais. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 STATUS OF LANTERMAN DEVELOPMENTAL CENTER'S PROPOSED FORENSIC CONFINEMENT COMPOUND PROJECT - MPT/O'Connor recused herself from participating in this matter and left the dais. C/Huff stated that on November 8, 1999, Assembly Member Pacheco provided the Lanterman Advisory Committee with an update on the matter. He, C/Herrera, CM/Belanger, Sue Sisk and Darla Farrell met with Clifford Allenby at Assembly Member Pacheco's request to further clarify the State's intent. The Advisory Committee received a letter from Clifford Allenby in which he stated that the Mitigated Negative Declaration was being dropped with respect to the Forensic program. No mention was made of the behavioral concerns. It is clear that the State intends to begin a new process for behavioral patients. The State assured the City that further consideration of this matter would be an open public process. In response to C/Herrera, CM/Belanger responded that the City's attorney is skeptical about Mr. Allenby's letter, which raises issues relating to what the State Department of General Services was doing with respect to the Behaviorally -Challenged program. Development Services rescinded approval of the Forensic Expansion Project as well as the Behaviorally - Challenged Project. The attorney is concerned with the term "withdrawn" because the word that has been used in the past is "rescind." The attorney is also concerned about whether DGS has the authority to withdraw the Mitigated Negative Declaration. The City is seeking clarification to make certain that the action stated in the letter is adequate. Martha Bruske asked when the Council intends to stop referring to the term "forensic" since the matter is closed. Dr. Larry Rhodes stated that there are a number of forensic patients in the State. Until those patients have been placed at a location other than Lanterman, the City will need to monitor the situation. NOVEMBER 23, 1999 PAGE 6 CITY COUNCIL MPT/O'Connor returned to the dais. 8.2 RESOLUTION NO. 99-80: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY AGREEMENT TO ADD A REPRESENTATIVE OF THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY AS EX -OFFICIO MEMBER - The County of Los Angeles has made a request to become a party to the Wildlife Corridor Conservation Authority (WCCA) Joint Exercise of Powers Agreement. The County is the governing body of the greater majority of the territory within the corridor, as delineated by WCCA. Further, the County is the single largest source of funding available to WCCA for conservation activities. At the October 27, 1999 WCCA meeting, the Governing Board adopted Resolution 99-13, recommending that the parties to the WCCA Joint Exercise of Powers Agreement amend the Agreement by adding a representative of the Board of Supervisors as an ex -officio member and by specifying that ex -officio members are non-voting members. Following discussion, CM/Belanger read MPT/O'Connor's proposed amendment to the Resolution: "WHEREAS, while supporting the proposed Joint Powers Agreement Amendment set forth herein, the City of Diamond Bar continues to believe and advocate the inclusion of the County of Los Angeles as a full voting party to the Wildlife Corridor Conservation Authority joint exercise of Powers Agreement." Dr. Larry Rhodes suggested that Council refuse to adopt the Resolution adding the County as ex -officio member. He believed the County should be a full voting member. MPT/O'Connor responded to Dr. Rhodes that D.B. and La Habra Heights made their positions well known that the County Board of Supervisors should be a voting member. WCCA voted not to approve voting membership for the County. She asked that the Resolution state that D.B. wants L.A. County as a voting member but that is not an option. The only option before the Council is to have the County as an ex -officio member and she believed that having the County on the Board is better than not having the County on the Board at all. C/Ansari agreed with MPT/O'Connor. She asked that a letter be sent to the WCCA Board requesting that they add three members to their governing body to include three supervisors from the Counties of L.A., Orange and San Bernardino. In response to C/Ansari, MPT/O'Connor stated that the WCCA Board previously said "no" to adding additional members. NOVEMBER 23, 1999 PAGE 7 CITY COUNCIL C/Ansari emphasized that there needs to be a paper trail and that the Council needs to state their feelings in writing. She would like to see a letter sent to WCCA from Council asking for representation from all of the supervisors. MPT/O'Connor moved, C/Huff seconded, to adopt Resolution No. 99-80 approving Amendment One to the Wildlife Corridor Conservation Authority Agreement as amended. C/Ansari amended the motion to send a letter to WCCA Board demanding that more members be added to the Board to make room for the Supervisors from Orange and San Bernardino Counties. MPT/O'Connor asked that C/Ansari make a separate motion. CM/Belanger stated that the Council's sentiments would be reflected in a letter to WCCA accompanying the Resolution. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.3 CONSIDERATION OF APPROVAL OF CONCEPTUAL SKATE PARK PLAN FOR PETERSON PARK AND AUTHORIZATION TO RELEASE PLANS AND SPECIFICATIONS FOR BIDS - On August 3, 1999, Council awarded a contract to Purkiss Rose -RSI to design a skate park. Four public workshops were held with resident skaters to develop a consensus conceptual plan. On September 29, a public information meeting was held to discuss potential sites for the skate park. At that meeting, Peterson Park was selected as the primary recommended location for the skate facility. The Parks & Recreation Commission reviewed the conceptual plan and documented resident input at their October 28 meeting. The Commission voted unanimously to recommend to the City Council the construction of the skate park, as proposed, at Peterson Park. About 500 residences within a quarter mile of Peterson Park were notified of Council's consideration of the skate park at the November 23 meeting. Martha Bruske said she is worried that there should have been a public hearing on this issue and that the input that the City has received regarding this matter has been negative from the residents. She expressed concern that the City's parks are being reduced to postage -stamp size and are being changed into "activity fields," which assaults the neighborhoods. She asked if the City is prepared to assume the liability of a skate park. NOVEMBER 23, 1999 PAGE 8 CITY COUNCIL Connie Gutierrez, residing adjacent to Peterson Park, stated that the area is already congested and did not believe a skate park in that location is a good idea. She was very concerned about children running across the street. She suggested the City place the facility at Pantera Park. Darla Farrell expressed concern about the safety and security of the skaters. Several incidents have occurred at the Rancho Cucamonga skate park and she asked for assurance that City officials will be in touch with Rancho Cucamonga to discuss the fact that they considered closing the skate park because of the increase in crime. Greg Bush said he supports youth activities and if the City is not to use the parks for athletic activities, what are they to be used for. The community should provide activities for its children. Responding to MPT/O'Connor, CM/Belanger stated that four public workshops were held regarding this matter and that notices were sent to 500 residents concerning tonight's meeting. There is little difference between a public hearing and placing an item on the agenda for public discussion. MPT/O'Connor addressed the speaker's statement that the City heard only opposition to this proposal. She cited the silent majority. Twice the City has sent notices to 500 residents regarding the proposed skate park. The City heard from less than 20 people expressing their concerns, to which staff has responded. She pointed out that there are a number of young people in the audience who are very concerned about getting the facility constructed. She reminded the residents that the skate park is a part of the City's adopted Parks Master Plan, which was not staff or Council driven. The public brought this matter to the City. In response to MPT/O'Connor, ACA/Steele explained that constructing a skate board park with the help of design professionals actually provides a City with immunities from liability. In cities represented by his firm in which these types of facilities have been built, he was not aware of any lawsuit or claim brought against the city from activities that occur at skate board park. At the request of MPT/O'Connor, CM/Belanger explained that the grass at Peterson Park has been affected by removal of topsoil from the contract for construction of the park in the early days of Cityhood. An irrigation and drainage project will be undertaken next spring to improve the turf. MPT/O'Connor stated that Pantera was not selected as a site because of its hilly terrain and lack of public transportation access. Deputy St. Amant stated that one of the most frequent calls received by the Sheriffs Department is complaints about the youth using shopping centers NOVEMBER 23, 1999 PAGE 9 CITY COUNCIL for skate boarding. With their own park, the skate boarders will not interfere with vehicles or pedestrian patterns. He indicated that Peterson Park is accessible to quick response by his department. He did not contemplate any change in patrol patterns as a result of a skate park. C/Ansari asked if a crosswalk could be installed on Sylvan Glen Rd. near the location of the skate park. DDPW/Liu responded that staff would need to look at pedestrian patterns to determine the feasibility of a crosswalk in that area. C/Huff moved, C/Ansari seconded, to approve the conceptual skate park plan for Peterson Park and authorize the release of plans and specifications for bids. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99-81: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 16 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY - Since the inception of the Redevelopment Agency, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. On October 5, 1999 the DBRDA approved a contract for professional services related to the creation of an Economic Development Strategic Plan in the amount of $187,000. This, plus an additional $118,920 to cover final FY 98-99 expenditures and purchase order carryover, makes an advance and reimbursement agreement in the amount of $305,920 necessary. C/Herrera moved, C/Ansari seconded, to adopt Resolution No. 99-81 Approving Advance and Reimbursement No. 16 with the D.B. Redevelopment Agency in the amount of $305,920. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS —Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None NOVEMBER 23, 1999 PAGE 10 CITY COUNCIL 9.2 RESOLUTION NO. 99-82: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF STREET IMPROVEMENTS - The D.B. Redevelopment Agency adopted the D.B. Economic Revitalization Area Plan in July, 1997. Included within this project area is the Gateway Corporate Center. To aid in this development, Council approved contract amendments to the current slurry seal contracts, which incorporated the Gateway Corporate Center streets. The understanding is that the Redevelopment Agency will reimburse the City. In addition to slung sealing streets within the Gateway Corporate Center, the Agency will also be designing and installing traffic signals at Valley Vista/Gateway and on Bridge Gate Dr. The cost of the slung seal amendments and design of the traffic signals is $49,406. The D.B. Economic Revitalization Area Plan also included a listing of potential traffic improvements, which should be done within the project area. The Agency is now ready to award design contracts for some of these improvements. The design cost for these improvements is $41,300, for a grand total of $90,706. C/Ansari moved, C/Herrera seconded, to adopt Resolution No. 99-82 Approving Advance and Reimbursement Agreement Number P4 with the Diamond Bar Redevelopment. Agency in the amount of $90,706, as amended. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the City Council Meeting to the Redevelopment Agency at 9:35 p.m. RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council Meeting at 9:43 p.m. 10. COUNCIL SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS - C/Huff thanked citizens who supported him in the recent City Council election. He stated that it has been a privilege to serve the community for the past four years and he looked forward to continuing his tenure. He appreciated that residents were not swayed by the negative and untruthful campaigning. He spoke with many residents prior to the election and was dismayed to find that, due to the diverse population, a large segment of potential voters were not going to participate in the election because their population was not represented by a member of their community. He hoped that those barriers can be broken down because Council Members represent all segments of the community. He believed that Council needs to focus on this issue by forming a diversity advisory board to devise strategies to assist the City's minority communities. Diversity should be turned into a strength NOVEMBER 23, 1999 PAGE 11 CITY COUNCIL rather than continuing to allow it to divide the community. Regarding an earlier speaker's comments about Council Members being out of the country and not tending to the City's business, he stated that he had remained in the City and visited City Hall daily and attended numerous events during that time. The City has a very competent staff, which allows Council to tend to the community's business. On November 4, he attended a COG transportation meeting, during which pending sound walls were discussed. He said he will work with CalTrans to be sure the sound walls are constructed. CalTrans is considering including sound walls as a part of the SR 60 HOV lane project. He was disappointed that he was not aware of Sheriff Lee Baca's visit with the Chinese Assn. on November 6. He encouraged all Council Members to notify the entire community of such events. He traveled to Hayward as a representative of the Foothill Transit Executive Board. He witnessed the transit bus assembly line, which helped him to understand the process of constructing public transportation buses. He stated that the Tres Hermanos Conservation Authority invited the City of Industry to join the organization as an ex - officio member and the City of Industry has expressed, in a letter to the organization, their interest in joining as an ex -officio member. On November 15, the Four Corners Committee adopted the Four Corners Study without additional changes. With respect to a Tonner Canyon bypass road, the study does not recommend a road in or through the sensitive ecological area of Tonner Canyon as an article in the Orange County Register implies. Ironically, the article implies that the City of Brea takes a posture of being the champion of the environment yet is in the process of annexing two parts of the sphere of influence for two housing developments that would block the mouth of Brea Canyon. There will be a full presentation of the study at the December COG meeting. On November 18, he advised staff that the Rose Institute will conduct a survey of the San Gabriel Valley on behalf of the COG and San Gabriel Valley Partnership. Cities have an opportunity to do over -sampling so that the survey becomes more statistically significant for respective communities and/or to tailor specific questions for the community. He asked staff to consider whether this matter could be used as an economic development tool. On November 20, he attended the funeral of long time resident John Chang, husband of prominent real estate agent and community leader, Diana Chang. He asked Mayor Chang to adjourn the meeting in memory of John Chang. C/Ansari attended a Southern California Assn. of Governments retreat. Because of concerns about possible financial mismanagement of the organization, an audit was conducted. She assured citizens that Council is monitoring the organization. She attended the Millennium Committee meeting on November 5, during which the group discussed moving the celebration to the Country Hills Towne Centre. She asked anyone who is interested in providing a food booth at the event to please contact the City. She spoke to approximately 200 members of the Islamic community about getting involved in politics at Lake Arrowhead on Friday and Saturday prior to departing for China on Sunday. She concurred with C/Huff that Council should reach out to all ethnic and religious groups to make certain that they participate in government and have a voice in the election process. She and other NOVEMBER 23, 1999 PAGE 12 CITY COUNCIL Council Members went to China and met with several cities to discuss a friendly city relationship. She was very heartened by the warm welcome by the China delegation. She thanked Mayor Chang for his courtesy and patience. She learned today that while they were in China, Edna Headley, a long-time resident of D.B., passed away. She asked that Mayor Chang adjourn tonight's meeting in her honor. She was also saddened to learn of John Chang's passing. He was a valuable member of the community. C/Herrera thanked the voters for re-electing her to a four-year term. It is heartwarming to know that there is a silent majority in the City that appreciates the work the Council is doing on their behalf, and who appreciates the direction of the Council and the City. She looked forward to continuing her work on the City's behalf. The trip to China provided Council Members an opportunity to increase their awareness of the culture and its traditions. Cities in China are eager to have a relationship with the U.S. She believed the trip enhanced relationships between the two countries and the cities involved. She thanked Mayor Chang for his leadership in organizing the trip. Council Members visited senior citizen's facilities, schools, factories within different cities and attended several functions. MPT/O'Connor spoke about the Orange County Register article that partially quoted her. What the article failed to state was that she prefaced the statement that the City runs itself with the statement that the City has a very capable staff, which was being led by a very capable Deputy City Manager. Because Council set up wonderful policies and procedures and because the City has a very capable staff, it affords the opportunity for Council Members to take trips with full knowledge that the City will continue to run in a positive manner. She agreed with C/Huffs comment about being advised of Sheriff Baca's visit to the Chinese community. She hoped that, in the future, the Chinese Association and other diverse organizations will consider including all Council Members in their activities. On November 3, she attended the Platinum Restaurant's Grand Opening. She encouraged residents to support this upscale restaurant. On November 4, she attended a health food store grand opening and a Minnequa Landslide contractor meeting on-site. The landslide is currently under repair. She commented that the Millennium Committee received a handful of negative comments regarding the event being scheduled for the intersection of D. B. Blvd. and Grand Ave., recognized the importance of those comments and has moved the event to what it feels is a better location. She invited everyone to participate in the event at the Country Hills Towne Centre on December 31, 1999. She and other Council Members have received comments regarding people's disappointment that the event was moved to another location. She spoke about traveling to China and echoed other Council Member's comments_ She thanked Mayor Chang for his involvement and assistance. She was amazed by the bicycle and vehicular traffic in Shanghai. On November 22, she attended a Finance Committee meeting. This morning, she attended the Chamber of Commerce Board Meeting. She congratulated C/Huff and C/Herrera on being re-elected to Council and looked forward to working with them in the future. She hoped that Council will continue its current momentum. She NOVEMBER 23, 1999 PAGE 13 CITY COUNCIL thanked Mayor Chang for his leadership during the past year. She asked the City to publicize the need for the D.B. Community Foundation and the fact that the members and residents need to apply. Currently, she and Parks & Recreation Commissioner Annette Finnerty serve on the Foundation. She asked her fellow Council Members to contact people and encourage them to apply. She asked staff to review D.B. High School Coach Matt LaBouda's comment concerning the availability of the Chino Hills roller hockey facility. She wished everyone a Happy Thanksgiving. Mayor Chang stated that several street rehabilitation projects are nearly completed. He asked that future projects consider opening only one side of the street at a time and consider night time construction so as not to interfere with traffic. He asked residents to support the recently opened Starbucks and Hollywood Video. Cathay Bank is currently under construction in the same location. This morning the Council met with Senator Dianne Feinstein's Field Representative and related their concerns about the zip code matter, as well as traffic concerns for the intersection of the SR 57/60 freeways. Council will visit Senator Feinstein in March when members attend the National League of Cities meeting in Washington, D.C. C/Huff asked Senator Feinstein for help with funding of the Alameda Corridor East. Council also asked for her assistance with the Lanterman matter. He thanked Council Members for their comments regarding the China trip. In addition to Council Members, the City Manager and representatives from Friends of the Library, Chamber of Commerce, a school board member and the Chinese Assn. participated. He spoke to fellow Council Members' concerns regarding Sheriff Baca's visit to the Chinese community. He believed the Chinese Assn. attempted to notify all of the City's groups and that for some reason, the notice did not reach Council Members. He wished everyone a Happy Thanksgiving. 11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 10:25 p.m. in memory of John Chang and Edna Headley. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 7, 1999 CLOSED SESSION: 5:30 p.m., Room CC -8 1) Conference with Legal Counsel - Existing Litigation, Government Code Section 54956.9(b): Suzie Warren -Jackson vs. City of Diamond Bar, Case No. EEOC 340991850 Adjourned Closed Session at 6:25 p.m, CA/Jenkins stated that no reportable actions were taken by Council during the Closed Session. 2. CALL TO ORDER: Mayor Chang called the City Council meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Ansari, Herrera, Huff, and Mayor Pro Tem O'Connor, Mayor Chang. Also present were: Terrence Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Girl Scout Troop 730; the National Anthem was played by the Pacific Crest Drum & Bugle Corps. INVOCATION: Invocations were given by Ahmad H. Sakr, PhD, Islamic Education Center; Monsignor James Loughnane, St. Denis Catholic Church, and Reverend Ted Meyers, ELCA, Shepherd of the Hills Lutheran Church. APPROVAL OF AGENDA: CM/Belanger stated that the Resolution certifying election results was not a part of the Consent Calendar. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presented City Tile to Assemblyman Bob Pacheco for his involvement in the Lanterman Developmental Center's Proposed Forensic Confinement Compound Project. MPT/O'Connor recused herself from participating in this presentation. 4. ADOPTED RESOLUTION NO. 99-83: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 2, 1999, DECLARING DECEMBER 7, 1999 PAGE 2 CITY COUNCIL THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Moved by MPT/O'Connor, seconded by C/Ansari, to adopt Resolution No. 99-83 reciting the fact of the General Municipal Election held on November 2, 1999, declaring the result and such other matters as provided by law. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 4.1 ADMINISTRATION OF OATHS OF OFFICE: Oaths of Office to Council Members -elect Carol Herrera and Robert Huff administered by U.S. Congressman Gary Miller. Presentations to Outgoing Mayor Wen Chang - Captain Richard Martinez, Walnut Sheriff's Station; George Kuo, President, Diamond Bar Chinese Assn.; Terena Sam; Mayor Chang's family. 4.2 REORGANIZATION OF CITY COUNCIL Selection of Mayor - M/Chang nominated Debby O'Connor. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None M/Chang passed the gavel to newly -elected Mayor O'Connor. M/O'Connor introduced members of her family. Selection of Mayor Pro Tem - M/O'Connor nominated C/Huff; C/Chang nominated C/Ansari and C/Huff nominated C/Herrera. Motion carried to elect C/Ansari as Mayor Pro Tem by 3-2 vote with C/Huff voting for C/Herrera and M/O'Connor voting for C/Huff. RECESS: M/O'Connor recessed the City Council meeting at 7:55 p.m. RECONVENE: M/O'Connor reconvened the City Council meeting at 8:25 p.m. DECEMBER 7, 1999 PAGE 3 CITY COUNCIL 6. PUBLIC COMMENTS: Richard Toombs congratulated M/O'Connor, MPT/Ansari and the City Council. He asked the Council to consider installing a pooch area at Pantera Park. Alan Wilson spoke about the "red tape" involved in getting the City to approve construction work on tennis courts at his condominium complex. Matt LaBoda, Greg Barnwell and Ron Clark asked that the City consider purchasing used roller hockey rinks from a business that has closed in Chino. These rinks are multi-purpose and could be used by many of the youth in the community. Dr. Lary Rhodes pointed out that there is overflow parking on Washington St. as a result of the amount of people using Metrolink. He suggested that the City consider increasing parking space sizes due to the production of larger vehicles. Annie Lee, D.B. High School student, thanked former Mayor Chang for his service and dedication to the community and wished Incoming Mayor O'Connor a wonderful year. All of the Council Members have positive thinking that influences the City. She proposed the formation of a Youth Committee. Jeff Koontz, Executive Director, Chamber of Commerce, congratulated the Council Members on the re-election and reformation of the City Council. He announced upcoming Chamber events. Judy Meza commended the Council for their good work. She asked when sound walls would be erected along the SR 60. M/O'Connor introduced Dr. Manual Baca, Mt. SAC Board of Trustees. DCM/DeStefano responded to Dr. Rhodes concern regarding parking spaces sizes. He stated that the City's recently adopted Development Code has standard sized parking spaces at 9 ft. by 19 ft., which is an increase over the L.A. County Code. CM/Belanger stated that, with respect to sound walls on the SR 60 generally from the Westerly City limit to the Brea Canyon off -ramp, these are slated for construction in 2004 or 2005. Staff is not aware of any other sound walls on the L.A. County list at this time. Staff will research the matter and provide a response to Ms. Meza. 6. SCHEDULE OF FUTURE EVENTS: 6.1 HOLIDAY RIDE - November 26, 1999 through January 2, 2000 - Taxi cab service for D.B. residents to travel to and from commercial/retail centers in D.B. - fare $.50 one-way. DECEMBER 7, 1999 PAGE 4 CITY COUNCIL 6.2 LANTERMAN ADVISORY COMMITTEE - December 13, 1999 - 7:00 p.m., SCAQMD Room CC -8, 21865 E. Copley Dr. 6.3 PLANNING COMMISSION - December 14, 1999 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 6.4 PARKS & RECREATION COMMISSION - December 16, 1999 - 7:00 p.m., Hearing Board Room, 21865 E. Copley Dr. 6.5 CITY COUNCIL MEETING - December 21, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 6.6 CHRISTMAS HOLIDAY - Friday, December 24 through Monday, December 27, 1999 - City Offices will be closed in observance of the Christmas Holiday. City Offices will re -open Tuesday, December 28, 1999. 6.7 HOLIDAY TREE RECYCLING - December 27, 1999 through January 15, 2000 - Recycling of Holiday trees through your disposal company. 6.8 NEW YEAR'S HOLIDAY -December 31, 1999 -City Offices will be closed in observance of the New Year. City Offices will re -open on January 3, 2000. 6.9 MILLENNIUM CELEBRATION "NEW YEAR'S BLAST 2000" -December 31, 1999 - 7:00 p.m., -12:30 a.m. - Country Hills Towne Center, Sugar Pine Ave. at D.B. Blvd. 7. CONSENT CALENDAR: MPT/Ansari moved, C/Huff seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7.1 VOUCHER REGISTER - Approved Voucher Register dated December 7, 1999 in the amount of $636,795.07. M/O'Connor recused herself from approval of the following voucher register items due to potential conflict of interest related to the Lanterman Developmental Center's Proposed Forensic Confinement Compound Project: P.O. #92 for $180 as well as an amount of $66.78 payable to a Council Member. 7.2 APPROVED NOTICE OF COMPLETION FOR THE AMBUSHERS STREET DRAINAGE IMPROVEMENTS PROJECT - accepted the work performed by B.R. Day Construction, Inc. and authorized the City Clerk to file the Notice of Completion and release any retention amounts 35 days after the DECEMBER 7, 1999 PAGE 5 CITY COUNCIL recordation date. 8. PUBLIC HEARINGS: None 9. OLD BUSINESS: 9.1 STATUS OF LANTERMAN DEVELOPMENTAL CENTER'S PROPOSED FORENSIC CONFINEMENT COMPOUND PROJECT - M/O'Connor recused herself from participating in this matter and left the dais. CM/Belanger reported that on November 23, 1999, two Council Members and two Lanterman Advisory Committee members traveled to Sacramento to meet with Assembly Member Pacheco and representatives of the Department of Developmental Services including its Director, Clifford Allenby; Deputy Director, Paul Carlton and Communications Director Mary Lou Pennington. At that meeting, a communique was distributed by Mr. Allenby that indicated that the Department of Developmental Services had not only withdrawn the forensic expansion project approval, but that General Services had also withdrawn the mitigated negative declaration relative to that project. Those in attendance were appreciative of that fact. At the meeting; however, Mr. Allenby also indicated that the severe behavioral project approval had also been withdrawn and he indicated to those present that it was the intent of Development Services Department to begin a new environmental process. Upon the return of the City's representatives, the City transmitted a letter to Mr. Allenby asking for additional clarification with respect to comments made in the letter as well as comments that were made at the meeting. The primary concern was related to the severe behavioral or the behaviorally challenged program and whether the mitigated negative declaration related to that program had also been withdrawn. On November 30, the City received a letter from Mr. Allenby that indicated, in part that DDS was confirming that a new environmental review process would be initiated and completed prior to any new project, that the environmental review process would be undertaken in compliance with all provisions of CEQA and that DDS would make sure that a public notification process is implemented for the project so that residents of surrounding communities are informed of the project prior to any action being taken by DDS. The City has been involved in litigation with the cities of Walnut and Pomona as well as the County of L.A. and homeowners living around the Lanterman Developmental Center. That litigation was dismissed in October. There is a statute of limitations for filing an appeal that will expire on December 14. Council gave direction to its attorneys to proceed with an appeal of those aspects of the dismissal that relate to the environmental document, the mitigated negative declaration if the Department had not rescinded the mitigated negative declaration on or before December 1. After consultation with the attorney, a better way to have the issue of the mitigated negative declaration dealt with is to have a very unambiguous notice of recission of mitigated negative DECEMBER 7, 1999 PAGE 6 CITY COUNCIL declaration signed by the Department of Developmental Services dated and in his estimation, for all intents and purposes, end this project. That has not occurred. The Department has been provided a form for them to sign. Therefore, the City's attorney has been instructed to continue to proceed with the filing of an appeal on this matter, which will occur before the end of the week. C/Herrera stated that she would be sending a letter to Mr. Allenby to remind him that he made a commitment to communicate with her prior to January 1, 2000 regarding future plans for Lanterman. Sue Sisk stated that it is the Advisory Committee's hope that the signed document will be received from the State based upon the fact that the appeal is being pursued. She thanked Assembly Member Pacheco, Council Members, staff and dedicated residents serving on the Advisory Committee for their dedication. She cautioned the public that receipt of a signed document does not guarantee that the State has decided not to pursue the plan. The State is in the planning stages of another expansion for Lanterman and, therefore, the City must remain vigilant. She felt that Council and staff are committed to monitoring this manner and keeping the public informed. Darla Farrell said that in September, the Department of Developmental Services told the Advisory Committee that they intended to bring forth a plan which involved 128 severe behavioral health patients being admitted to Lanterman. On October 20, Mr. Carlton and Mr. Allenby sent a letter to a patient's family member stating that there would be a project involving 128 severe behavioral patients. Such a project will involve enhanced security. In response to a question from the Advisory Committee, the State indicated that if everything goes according to schedule, the Lanterman unit should be ready for occupancy by July, 2001. She thanked Council Members and staff for their commitment and support. Dr. Larry Rhodes believed that the City should do everything possible to support Lanterman's efforts to increase the current population of Lanterman and not support them in the effort to change the type of patient clientele. Don Gravdahl thanked Council for their support toward stopping the Lanterman Forensic Expansion Project. He speculated that some of the current patient population may be sent to group homes in order to make room for several behavioral patients. He encouraged residents to continue to monitor the situation and support the efforts of the Advisory Committee, Council and staff. Fred Encinas thanked Council, staff, attorneys and residents for their on- going efforts. He pointed out that several facilities throughout the State have DECEMBER 7, 1999 PAGE 7 CITY COUNCIL closed. He asked for Council dialogue regarding re-establishing a working relationship with Lanterman in order to monitor the on-going situation. M/O'Connor returned to the dais 9.2 FINAL DRAFT REPORT FROM ECONOMIC RESEARCH ASSOCIATES FOR THE FISCAL ANALYSIS OF THE PROPOSED COMMUNITY/CIVIC CENTER - Council awarded a contract to Economic Research Associates (E.R.A.) to complete a fiscal analysis of four potential sites for the proposed Community/Civic Center. These sites are: The hospital pad, Kaiser site, Summitridge Park and the D.B. Golf Course. Costs that were reviewed include: Land acquisition, grading, construction, fixtures, furnishings, loss of potential revenue and maintenance and operations. Presentation by Dave Wilcox, Economic Research Associations. Dave Grainger strongly admonished the City for even considering placing these facilities at Summitridge Park. Allen Wilson suggested moving forward with Phase IA and spoke against allowing L.A. County to be involved with a new library. He stated that Task Force Members did not receive a copy of the report. Council expressed concerns about costs, site selection and phasing. Council concurred to hold a Study Session as soon as possible when staff can provide information responding to Council's questions. The matter was rescheduled for the January 18, 2000 Council meeting. 10. NEW BUSINESS: 10.1 AUTHORIZATION TO THE CITY MANAGER FOR PURCHASE OF A 1999 FORD TAURUS - Pursuant to the City's Purchasing Ordinance, Council must grant approval for the City Manager to sign the necessary purchasing documents because the purchase of a vehicle is not budgeted in the 1999- 2000 Municipal Budget and because the cost of the vehicle exceeds $5,000. The City sent an RFP to five automobile vendors, and Advantage Ford responded with the lowest purchase price. MPT/Ansari moved, C/Herrera seconded, to authorize the City Manager to purchase a 1999 Ford Taurus from Advantage Ford in the amount of $17,026.82 and provide a budget allocation. Motion carried by the following DECEMBER 7, 1999 PAGE 8 CITY COUNCIL Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9.2 DISCUSSION OF ANNEXATION OF UNINCORPORATED PROPERTY OUTSIDE THE DIAMOND BAR CITY LIMITS INTO THE CITY OF DIAMOND BAR - Over the past few years, several housing tracts - Sunset Ridge, Monte Verde, Diamond Ridge and Diamond Canyon - have had residents within them ask about annexation by D.B. Each tract is located in the unincorporated area of L.A. County. Sunset Ridge contains 91 homes within a gated community and is located east of Brea Canyon Cutoff north of Pathfinder Rd. Monte Verde is comprised of 160 homes located south of Pathfinder Rd. and west of Brea Canyon Cutoff and west of Fallow Field Dr. Diamond Canyon contains 75 homes within a gated community and is located west of the SR57 and south of the Brea Canyon Cutoff. The estimated total population is 1,438. Shell Oil owns the property east of the SR 57 from the freeway right-of-way to the ridgeline, visible from the SR57. The property runs from the southerly City limit to the L.A. County/Orange County border. The land is within the City's Sphere of Influence area. C/Huff said he would like to expand the scope of consideration to include the rest of the City's sphere of influence such as the Boy Scout property and Shell Oil Company west of the SR 57, which would afford the opportunity to better control the area. The sphere of influence is generally considered to be incorporated into the city's limits. C/Herrera supported C/Huffs request and staffs recommendations. C/Chang stated that many people who live in these tracts assume that they are within the incorporated area of D.B. and would like to be included in the City. He looked forward to staffs cost/benefit analysis. Dr. Larry Rhodes believed that the City should go to the easterly -most limits and westerly -most limits and include all properties up to the L.A. County line. In response to C/Huff, CM/Belanger explained that the uninhabited properties are relatively easy in terms of cost benefit analysis. The smaller private subdivisions, which are all gated, also suggest a relatively low impact. An analysis of the area generally surrounded by Fairway Dr. to the freeway eastward to the City boundary would require a more involved analysis. One of the primary aspects of the analysis after the cost benefit portion involves petitions, LAFCO, etc. The area of Rowland Heights defined by Fairway Dr., Pathfinder Rd. and SR57 is one of magnitude DECEMBER 7, 1999 PAGE 9 CITY COUNCIL because of the number of homes and could be included in the report to Council. The unincorporated area is defined as Rowland Heights and Hacienda Heights. In reply to M/O'Connor, CM/Belanger indicated that a report including the entire area could be prepared for the January 18, 2000 meeting. C/Chang moved, C/Huff seconded, to direct staff to prepare a report on the comparative advantages and disadvantages related to the annexation of four existing housing tracts, the Shell Oil property and the Boy Scout property all located in the unincorporated area adjacent to the City. The annexation report will also include an analysis of comparative service costs and benefits, school district area, utility district service areas, and other such factors to include Boy Scout, Shell Oil and Pathfinder/Fairway areas. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, WO'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9.3 AMENDMENT TO CONTRACT WITH GTE FOR A THREE YEAR TERM FOR CENTRANET SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE AMENDMENT - The contract with GTE for the City's telephone service (CentraNet) is due to expire at the end of December. To maintain the current cost, it is necessary to amend the contract already in place for a period of three years. MPT/Ansari moved, C/Herrera seconded, to approve the amendment with GTE for a three-year term for CentraNet Services and authorize the City Manager to execute all documents necessary to effectuate the Amendment. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari NOES: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - M/O'Connor ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY MEETING: M/O'Connor reed the City Council Meeting to the Redevelopment Agency at 10:54 P.M. RECONVENE CITY COUNCIL MEETING: M/O'Connor reconvened the City Council Meeting at 11:04 p.m. DECEMBER 7, 1999 PAGE 10 CITY COUNCIL 11. COUNCIL SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: C/Herrera thanked outgoing Mayor Chang for the very good job that he did during the last year in conducting meetings and being sensitive to community needs. He spent many hours attending many community events and supporting various community ventures. The Friends of the Library are extremely grateful for his support and assistance. She spoke about her contemplation of the reorganization process. She believed that 2000 will be a banner year for the City. The potential for accomplishment is even greater due to the fact that the same City Council will continue working on behalf of the citizens. She felt that it is important for Council to focus on its goals and not be distracted by extraneous matters. C/Chang spoke about attending a marketing convention at the L.A. Convention Center. On Saturday, he attended the grand opening of the Friends of the Library bookstore at the Country Hills Towne Centre. He thanked M&H Property Management for providing this location to the Friends of the Library free of charge. He thanked the residents for their assistance in making the bookstore a success. On Saturday night, he presided at a wedding in the City of Walnut. The bride and groom told him that they plan to move to D.B. Earlier today, he attended the Senior Club's Christmas party. He thanked the residents and Council Members for giving him the opportunity to serve them as their mayor this past year. He will continue to support the Council and community as a Council Member. C/Huff attended the Walnut Valley Unified School District swearing-in of new board members Redinger and Elfelt. The event was standing room only. He attended last Friday's D.B. High School football game. The team is undefeated in this season. He encouraged the Council to support this fine team at their final game on Friday. MPT/Ansari attended the Water Policy Committee meeting for the Southern California Association of Governments on November 24. She is concerned about water issues and the numeric limits on pollutants for storm water runoff, which will likely be discussed at the Water Board meeting in January. On December 8, she is scheduled to meet with Dennis Dickerson, Executive Director of the Water Board at L.A. Public Works. On November 29, she attended the board meeting 59the Inland Valley Micro Enterprise Group, which funds loans up to $1,500 to tod moderate -income persons who need help to start their own businesses. On December 1, she attended a Board of Directors meeting for the Inland Valley Economic Group. That evening she met with the California Contract Cities. She attended the graduation for the Citizen Academy at the Sheriffs Star Center in Whittier. D.B. citizen Dr. Chang graduated from the Academy. She was disappointed that only one person from D.B. graduated and she would like to see more residents participate. On December 2, she attended an all day meeting at the Southern California Association of Governments. On December 6, she attended a Redevelopment meeting and the Senior Club Christmas party. She and three other Council Members attended the Friends of the Library bookstore opening. She urged any interested persons to volunteer their time. The Chamber of Commerce is collecting stuffed animals for Hillview Acres and for an Alzheimer's residence in DECEMBER 7, 1999 PAGE 11 CITY COUNCIL Claremont. There is a drop-off box located at City Hall and at the Chamber of Commerce office. She received several telephone calls from concerned residents about the speed of traffic at the intersection of Los Cerros Drive and Bella Pine Dr. She looked forward to working with the Council in a cohesive manner for the good of the residents. She thanked her husband for his support during her involvement with the Council during the past six years. M/O'Connor stated that on November 30, she, C/Herrera and staff members attended an L.A. County Significant Ecological Area Study. On December 1, WCCA held a special meeting to discuss the SEA expansion. She attended the grand opening of the Mt. SAC Learning Technology Center, which houses in excess of 700 computers and is open to the public. She encouraged residents to participate in the Millennium Celebration at the Country Hills Towne Centre on December 31. Non-profit and food organizations are encouraged to participate. She also encouraged everyone to attend the CIF finals at Cal State Fullerton at 7:30 p.m. D.B.H.S. will play Upland and tickets are available at the high school. She spoke to a third grade class at Mt. Calvary last month. Yesterday, she received many wonderful letters from the students who thanked her for her participation. She asked staff to agendize the portable roller hockey matter for the December 21 meeting. She asked each Council Member to review the list of subcommittees and provide her with a list of subcommittees and other positions they hold as Council Members with the date and time of the meetings notated. She asked that the information be provided to her early next week. 12. ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 11:35 p.m. in honor of Pearl Harbor Day and D.B. veterans. ATTEST: Mayor LYNDA BURGESS, City Clerk 6,C" I CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive SEPTEMBER 23, 1999 CALL TO ORDER: Chairman Nolan called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Anis. ROLL CALL: Present: Chairman Dan Nolan, and Commissioners Patty Anis, Annette Finnerty and Karen Holder. Vice Chairman Pruitt arrived at 7:35 p.m. Staff: Bob Rose, Director of Community Services; Gary Olivas, Interim Community Services Coordinator; Wendy Bowman, Recreation Supervisor and Marsha Roa, Community Services Assistant. MATTERS FROM THE AUDIENCE: Gary Lerner, Vice President, Diamond Bar Girls Softball League, stated that his organization would like to build, at their expense, at Peterson Park, a professional batting cage. He stated that the proposal includes providing for whatever landscaping the City deems necessary. He indicated that the League would like to reserve the batting cage for its exclusive and that they are concerned about the question of liability if the cage was opened to the public. A suggestion was made to consider placing the facility at Pantera Park rather than Peterson Park. 1. CONSENT CALENDAR: 1.1 Approval of Minutes of August 26, 1999 Regular Meeting. C/Finnerty moved, C/Holder seconded, to approve the minutes of August 26, SEPTEMBER 23, 1999 PAGE 2 PARKS & RECREATION COMMISSION 1999 as presented. Motion carried 4-0 with VC/Pruitt being absent. 2. INFORMATIONAL ITEMS: 2.1 Transmittal of Letter from Diamond Bar Girls Softball Proposing the Installation of a Professional Batting Cage at Peterson Park. 2.2 Recreation Update: RS/Bowman presented the recreation update for a. Youth Activities b. Tiny Tots C. Adult Sports d. Contract Classes e. Year End Summary f. Marketing In response to Chair/Nolan, RS/Bowman stated she believes the growth in revenue is due to the fact that some classes have been brought indoors and that other classes and special events have been added to the program. Contract classes are continually growing and market has increased. 2.3 In -House Recreation Program Update - Oral Report. CSC/Olivas presented staff's report. 2.4 Millennium Eve Celebration Update - Oral Report. CSC/Olivas presented staff's report. CSC/Olivas responded to C/Holder that there are six carnival rides proposed including two for children. C/Finnerty pointed out the need for staff to provide detour maps to adjacent businesses. CSC/Olivas stated that letters will be sent to business owners. In addition, the SEPTEMBER 23, 1999 PAGE 3 PARKS & RECREATION COMMISSION Sheriff's Department is planning for the event and will insure that business traffic is properly re-routed. VC/Pruitt arrived at 7:35 p.m. VC/Pruitt stated that the committee anticipated that letters would be sent out prior to the next meeting. She indicated that the committee members are contacting non-profit organizations and asking their assistance in running the vendor booths. Two groups have responded that they are willing to participate. Chair/Nolan offered to contact adjacent businesses. 2.5 Haunted House Update - Oral Report. Presentation by CSC/Olivas and C/Holder. 3. OLD BUSINESS: 3.1 Parks Maintenance Update: PMS/Hensley presented staff's report. In response to Chair/Nolan, PMS/Hensley stated that overall, the parks are in good shape and the medians are in excellent shape. He feels that he has better control by having one contractor take care of all city services. C/Finnerty expressed her disappointment with the grass at Pantera Park. She said she could see more dirt than plants. She understood that Accurate would be spraying and fertilizing to remedy this situation but it does not look like it has been done. She has been asked by various individuals if the park is watered on Friday nights and if so, why, because AYSO is using the field on Saturdays and there is a concern that the fields will be messed up if play takes place on muddy ground. PMS/Hensley explained the difficulty with respect to water scheduling in order to maintain a balance to accommodate athletics and to also keep the grass green, especially during the hot weather. Responding to C/Holder, PMS/Hensley said he believes that the doggie pots are being properly used. SEPTEMBER 23, 1999 4. PAGE 4 PARKS & RECREATION COMMISSION C/Anis said that a couple of weeks ago she called in a graffiti problem on the tennis court posts at Pantera Park and asked if it has been removed. Also, it appeared that there was a broken sprinkler head at the front of the tennis courts. Chair/Nolan suggested that the city obtain a list of dog owners from animal control and send them some educational literature about the doggie pots and maintaining the parks. He also recommended that Channel 12 be asked to provide 30 second or 60 second spots to educate dog owners. The Commission set the following schedule for the next round of park visits: Tuesday, September 28 Friday, October 8 Tuesday, October 12 Friday, October 22 Tuesday, October 26 Tuesday, October 26 Tuesday, November 2 Friday, November 12 Tuesday, November 16 NEW BUSINESS 4.1 Facilities Use Policies Heritage Park VC/Pruitt Peterson Park C/Holder Summitridge Park Chair/Nolan Sycamore Canyon Park Chair/Nolan Ronald Reagan Park C/Finnerty Starshine Park C/Finnerty Paul C. Grow C/Anis Maple Hill Park C/Anis Pantera Park C/Holder C/Finnerty said she believes the changes, additions and deletions are very well thought out and it is a good document. She suggested the following considerations: Items A. 1. f. and a. 2. c. "No campfires, liquid fluids, etc. appear to be redundant and the last line on Page 7 should be deleted. The Commission concurred. On Page 8, Item B c., change is to are in the last sentence. Page 9 e., second line, correct or to of. The first word in the third line under A. a. should be the instead of to. On Page 13, B. 2. add a t to subjec in the next to the last line. She said she believes Page 14, C. 1. b. is redundant (see Page 10, Item 3. Athletic Facilities Storage). VC/Pruitt recommended moving Item 3 on Page 10 to Page 14 under C. Equipment. The Commission concurred. On Page 17, D. 1. add d to Schedule so that 1. reads "Organized Scheduled Athletic Events." On Page 18, 2. b. correct form to from in the third line. On Page 18, 2. e., the second line delete use. On Page 19, 3. a. the type and size of motorized vehicles allowed on parks should be SEPTEMBER 23, 1999 PAGE 5 PARKS & RECREATION COMMISSION specified. The Commission concurred to add language to indicate "upon approval of the City." On Page 24, G. 2., verify the phone number of ABC in the next to the last line. On Page 25, P, second line, the second word should be corrected to listed. On Page 36 under 4.4.1, second line, is DB -1 a City form? If so, it should be clarified. C/Holder asked for verification of "see section Ii, paragraph A. at the end of B. 1. on Page 13. The Commission agreed to incorporate the aforementioned changes and corrections and requested that staff clean up the document and forward it to City Council with the Commission's recommendation for adoption. VC/Pruitt said she would like to adopt a procedure to make certain that this completed document gets to potential facilities' users prior to the user group meeting with an overview of the non-profit facilities use. She would like to incorporate a cover page to explain this document and the procedures involved in assigning facilities prior to the user group meeting. C/Finnerty suggested that the document could be given out with the application or sent to them in the mail prior to the meeting. VC/Pruitt emphasized the need to have a procedure in place for the facilities use meeting. RS/Bowman said she believes this document is a good reference document for staff. She suggested that under 1. B. Park and Athletic Facilities Available, the number and description of park amenities such as gazebos, barbecues, etc. should be included for each park site. C/Finnerty moved, C/Anis seconded, to forward the corrected document to the City Council for consideration. Motion carried 5-0 by Roll Call vote. ANNOUNCEMENTS: C/Anis stated she attended the skate park meeting a couple of weeks ago. Many individuals attended and there was a good amount of input received from potential participants. The overall consensus by the participants is to consider Peterson Park as the #1 site with Pantera Park being the second choice. SEPTEMBER 23, 1999 PAGE 6 PARKS & RECREATION COMMISSION CSC/Olivas stated that all of the residents who live adjacent to the park have been invited to the September 29 meeting. The public meeting will begin at 6:00 p.m. At the conclusion of the public meeting a workshop will be held. C/Holder reported on the proposed City Birthday celebration plans. CSC/Olivas stated that plans include a Casino night and dinner for April 8 with the balance of the celebration to be held from 12:00 noon to 6:00 p.m. on April 9, 2000. The next Birthday Celebration meeting is scheduled for Thursday, October 28 at 9:00 a.m. VC/Pruitt apologized for being late to tonight's meeting due to the fact that Pop Warner football season is in full swing. She presented "Shagtacular" pin to each Commissioner. She explained that for the past four years, Shaquille O'Neal has sponsored an event to benefit children less fortunate than other entitled "Actors and Entertainers for Kids" at Universal Studio. National Pop Warner was contacted and asked to provide a quarterback talent event. National Pop Warner contacted Mt. Baldy Conference and Mr. Baldy Conference contacted Diamond Bar because of the relationships enjoyed between the two entities. Diamond Bar selected eight players, 10 cheerleaders and four chaperones to attend this by invitation event - 1000 invitations at $1,000 each. The participants enjoyed a dinner with Shaq and met many celebrities. This event will be televised in December. Two of the Pop Warner teams have bye's on the 31st and will assist with the Haunted House. She asked that staff forward a message to CSD/Rose that he is missed and that the Commissioners wish him a speedy recovery. Chair/Nolan said he spoke with CSD/Rose this evening who is anxious to return to work. He suggested that Commissioners should try to attend the skate park sessions because it is a very rewarding event. SEPTEMBER 23, 1999 PAGE 7 PARKS & RECREATION COMMISSION ADJOURNMENT: C/Finnerty moved, VC/Pruitt seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Nolan adjourned the meeting at 9:20 p.m. Respectfully Submitted, /s/ Bob Rose Secretary Attest: /s/Dan Nolan Chai rman CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive OCTOBER 28, 1999 CALL TO ORDER: Chairman Nolan called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Vice Chairman Pruitt. ROLL CALL: Present: Chairman Dan Nolan, Vice Chairman Pruitt, and Commissioners Patty Anis, Annette Finnerty and Karen Holder. Staff: Bob Rose, Director of Community Services; Gary Olivas, Interim Community Services Coordinator; Dorothy Schmid, Community Services Coordinator/Seniors; Wendy Bowman, Recreation Supervisor and Marsha Roa, Community Services Assistant. MATTERS FROM THE AUDIENCE: None VOLUNTEEN PRESENTATION: Presentation of Certificates and Stipends to Volunteens headed by John McKitrick, Heritage Park Recreation Council. 1. CONSENT CALENDAR: 1.1 Approval of Minutes of September 23, 1999 Regular Meeting. C/Finnerty moved, VC/Pruitt seconded, to approve the minutes of September 23, 1999 as corrected. Motion carried 5-0. 2. INFORMATIONAL ITEMS: OCTOBER 28, 1999 2.1 Recreation Update: PAGE 2 PARKS & REC COMMISSION RS/Bowman presented the recreation update for a. Youth Activities b. Tiny Tots C. Adult Sports d. Contract Classes e. Marketing The Commission discussed placement of non -sponsored flyers in schools and asked staff to place the matter on the November 18, 1999 agenda for discussion. C/Anis suggested that flyers be inserted in The Windmill publication. CSD/Rose responded that C/Anis's suggestion is a possibility. In addition, the City pays for a full page ad each month, which could be another source for publishing the information. C/Finnerty said she has not seen much on Diamond Bar in the new Inland Valley section of the Los Angeles Times other than the Millennium Celebration and a little bit about the footbal I team. 2.4 Senior Citizens Program Update — Oral Report. SC/Schmid presented staff's report. CSD/Rose explained that the City's role is to work with senior organizations to help them operate autonomously. There is a tremendous unmet need in the community for senior programming with more than 6,000 seniors living in Diamond Bar. The current programs serve about 1/10`h of the total senior population. C/Finnerty suggested that a flyer outlining senior services be included in The Windmill publication. Chair/Nolan requested that staff first provide information to the Commission about services that are available to seniors. OCTOBER 28, 1999 PAGE 3 PARKS & REC COMMISSION VC/Pruitt recommended that Commissioners attend the senior citizen's meetings and explain what services are available to them. The Commission concurred to schedule this matter for discussion at its January 27, 2000 meeting and requested that SC/Schmid be present to provide input. C/Holder left the meeting at 8:00 p.m. 2.2 Millennium Eve Celebration Update - Oral Report. CSD/Rose reported that the subcommittee meeting is scheduled for tomorrow at 8:00 a.m. to propose an alternative site for the celebration. Under consideration are: Country Hills Towne Center, K -Mart Center and SCAQMD Headquarters area. Chair/Nolan expressed his belief that this should be a grand event held in a location that is accessible to the residents. If it becomes too diluted it should be cancelled. C/Finnerty concurred with Chair/Nolan. VC/Pruitt said she spoke with residents who indicated that if the event is held in the City Hall area it would be comparable to the beginning of the end of the Ranch Festival. Of the three alternative locations being considered she would prefer the Country Hills Towne Center. Chair/Nolan moved, VC/Pruitt seconded, that the Parks and Recreation Commission recommends that the Millennium Celebration be held at the Country Hills Town Center and in the event that the preferred site is off of Copley Drive in the SCAQMD neighborhood that the event not be held. Motion carried 4-0 with C/Holder being absent. Chair/Nolan said he believes that staff's recommendation to hold the event at the intersection of Grand Avenue and Diamond Bar Boulevard showed a great deal of vision. Ten years from now the city would have still been talking about it. 2.3 Halloween Festival and Haunted House Update — Oral Report. OCTOBER 28, 1999 2.5 PAGE 4 PARKS & REC COMMISSION CSC/Olivas presented staff's report. Heritage Foods is providing 300 cups of ice cream and AAA Automobile Club of Southern California is providing trick or treat bags and safety cards for the children Games and concessions will be provided. The Haunted House opens at 6:00 p.m. and closes at approximately 10:00 P.M. Chair/Nolan recommended that the Commission recognize the extraordinary efforts of C/Holder toward the success of this event and recommend that Council also provide recognition. Lorbeer Ball Field Lights Update — Oral Report. CSD/Rose presented staff's report. He stated that some of the lights are operating and some rewiring is required. Another walk through is scheduled for next week in contemplation of project completion. Staff has received only positive response from residents. The field lights are set to go off at 10:00 p.m. and the security lights will be left on until 10:30 p.m. Chair/Nolan expressed concern about the poor condition of the field. He suggested that if AYSO is able to take advantage of using the field that they may wish to consider offering their proposed contribution of $100,000 toward its improvement. 2.6 Facilities Use Policies Update — The facilities use policies will be presented to the user groups for comment prior to going to the City Council for consideration for adoption. The next User Group subcommittee meeting will be held on Thursday, December 2 at 6:30 p.m. with the meeting location to be determined. 2.7 Park Site Visits Update — Oral Report. Chair/Nolan asked that Commissioners complete their park visits prior to the holiday season. CSD/Rose stated that the following park visits have been completed: Peterson, Summitridge, Sycamore Canyon, Ronald Reagan and Starshine. The future scheduled park visits are as follows: OCTOBER 28, 1999 PAGE 5 PARKS & REC COMMISSION Tuesday, November 2, 9:30 a.m. Paul C. Grow C/Anis Tuesday, November 9, 9:30 a.m. Maple Hill C/Anis 3. OLD BUSINESS: 3.1 Skate Park — There have been three community workshops held to consider the location and design of the proposed skate park. There has also been a noticed meeting for the residents adjacent to Peterson Park to discuss the park as a possible location for the skate park. These meetings have achieved consensus that Peterson Park is the best location for the skate park and that the best location in the park is the northeast corner, adjacent to Sylvan Glen Road and below the condominium complex. Also, the participants in these meetings have developed a conceptual design for the skate park that considers the needs of both in-line skaters and skate boarders. CSD/Rose presented staff's report. Staff recommends that the Commission recommend to the City Council that the proposed skate park be constructed in Peterson Park, adjacent to Sylvan Glen Road and below the Sylvan Glen Condominium complex, and that the conceptual design developed in the public workshops be utilized as the design for the skate park. The Commission discussed a letter received by staff from a resident of Sylvan Glen Condominiums. The resident expressed concerns about the condition of the park and about the type of people the park would attract. Other residents wrote and called the city to express their concerns about a skate park element. Approximately 500 letters were sent to residences adjacent to the park. VC/Pruitt moved, C/Finnerty seconded, to recommend that the City Council approve construction of a skate park at Peterson Park, adjacent to Sylvan Glen Road and below the Sylvan Glen Condominium complex. Motion carried 4-0 with C/Holder being absent. 4. NEW BUSINESS: None ANNOUNCEMENTS: C/Anis reported that Friends of the Library held a very successful used book sale a couple of weeks ago. Various groups contributed thousands of books. The library received over $2,600 from the sale. The Friends of the Library will open a bookstore OCTOBER 28, 1999 PAGE 6 PARKS & REC COMMISSION in the Country Hills Towne Center with a Grand Opening Ceremony to be held on Saturday, December 4. She noted that the Park Rules signs have been installed. C/Finnerty stated that she completed her park visits. Ronald Reagan is absolutely "spiffy" with the completed ADA retrofit. She recommended a picnic shelter for Starshine Park to help mitigate the traffic at Ronald Reagan park. She asked if the park is scheduled for an ADA retrofit because the playground is outdated. CSD/Rose explained that Starshine is the last city park scheduled for retrofitting. Summitridge and Starshine next follow Sycamore Canyon Park. VC/Pruitt complimented the city on the flowers at Grand Avenue and the SR 60. She asked about the large rocks that are present on the field at Peterson Park. In addition, there are flowers in the area in front of the restrooms facing the parking lot that are in poor condition. She suggested the a full-grown hedge be placed in that location to protect the flowers. She recommended that the city replace the broken concrete picnic table at Summitridge Park. She commented that the newly dragged red dirt on the playing field was well packed. A group from Ontario was digging in the dirt in order to find their bases locations. CSD/Rose stated that the dragging of the fields covers the pegs every time depending on the amount of the dirt. It appears that the pegs need to be raised to accommodate the depth of the brick dust. VC/Pruitt spoke about Pop Warner activities. She stated that the group has been granted permission to play their games at Diamond Bar High School. There are two weeks left in the season before the playoffs over Thanksgiving weekend. She expects one of the teams to travel to Mexico to compete. Twenty-one participants will be reviewed for national Little Scholars. Chair/Nolan asked for consideration of the following agenda items: An update on the request for a batting cage at Peterson Park by the Girls Softball League; potential transition issues regarding staffing for the in-house recreation program commencing December 23 and an update with respect to the non-profit foundation. CSD/Rose explained the status of transitioning from the Brea contract to the in-house recreation program. OCTOBER 28, 1999 PAGE 7 PARKS & REC COMMISSION ADJOURNMENT: Chair/Nolan moved, C/Finnerty seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Nolan adjourned the meeting at 10:00 p.m. Respectfully Submitted, /s/ Bob Rose Secretary Attest: /s/ Dan Nolan Chairman CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION SEPTEMBER 9, 1999 CALL TO ORDER: Chairman Morris called the meeting to order at 7:06 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Vice Chair Virginkar. ROLL CALL: Commissioners: Chairman Roland Morris, Vice Chairman Arun Virginkar, and Commissioners Joyce Leonard -Colby, and Scott Lin. Commissioner Jack Istik arrived at 7:10 p.m. Also Present were: Rose Manela, Associate Engineer; Sonya Joe, Development Services Assistant, Sharon Gomez, Administrative Secretary and Deputy Rodriguez. I. APPROVAL OF MINUTES: A. Minutes of July 8, 1999. VC/Virginkar moved, C/Lin seconded, to approve the minutes of the regular meeting of July 8, 1999 of the Traffic and Transportation Commission as submitted. Motion approved with the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSTAIN: COMMISSIONERS ABSENT: COMMISSIONERS H. COMMISSION COMMENTS: III. PUBLIC COMMENTS: None None IV. CONSENT CALENDAR: None Lin, VC/Virginkar, Chair/Morris None Leonard -Colby Istik T&T SEPTEMBER 9, 1999 PAGE 2 V. OLD BUSINESS: A. Fiscal Year 1999-2000 Goals and Objectives of the Traffic and Transportation Commission. Following discussion, the Commission requested staff to re -rank the goals and objectives and present an updated listing at the October 14 meeting. Chair/Morris requested a joint Commission/City Council study session. C/Leonard-Colby requested that an officer from Walnut Sheriffs Station be invited to attend the joint study session. AE/Manela stated staff will contact the City Manager's office to determine the feasibility of a joint study session with the City Council. B. Speed limit on Lycoming Street between Lemon Avenue and Brea Canyon Road. AE/Manela presented staffs report. Staff recommends that the Traffic and Transportation Commission concur with staffs recommendation to maintain the existing 35 -MPH speed limit on Lycoming Street between Lemon Avenue and Brea Canyon Road. Following discussion, C/Istik moved, C/Leonard-Colby seconded, to recommend that the City Council conduct a new speed study to post Lycoming Street between Lemon Avenue and Brea Canyon Road at 25 MPH due to the residential characteristic of the street. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Leonard -Colby, Lin, Chair/Morris NOES: COMMISSIONERS: VC/Virginkar ABSENT: COMMISSIONERS: None VI. NEW BUSINESS: None VII. STATUS OF PREVIOUS ACTION ITEMS: AE/Manela stated that at its September 7 meeting, the City Council approved the Los Cerros "one hour parking." The matter of preferential parking by residents is slated for second reading on September 21. The following Capital Improvement Projects are currently underway: Traffic signals on Brea Canyon Road at Diamond Crest, Glenbrook Drive and Golden Springs Drive; approval of Traffic Signal projects at the intersections of Lycoming Street and Lemon Avenue, Golden Springs Drive and Rapidview Drive, T&T SEPTEMBER 9, 1999 PAGE 3 Brea Canyon Road and Silver Bullet Drive, and Diamond Bar Boulevard and northbound SR 57. Construction is tentatively scheduled to begin in October. The 90 day Golden Springs Drive and Lemon Avenue street rehabilitation project and landscape median improvements has been awarded and is schedule to start in October. Construction on Golden Springs Drive between Grand Avenue and Torito Lane began on September 7. VIII. ITEMS FROM COMMISSIONERS: C/Lin said he feels that the southeasterly corner of the new Starbucks building extends too far out toward the street. He is concerned that it may obstruct views and create a traffic safety hazard. C/Leonard-Colby said she is concerned about school issues and the need for further improvement with respect to traffic flow and speed limits. VC/Virginkar stated he noticed an excessive amount of water on the streets from the sprinkler systems on Grand Avenue between Rolling Knoll Road and Diamond Bar Boulevard . He believes that this is a safety hazard with the 45 -MPH speed limit. Chair/Morris concurred with C/Leonard-Colby regarding school being back in session. He is concerned about student drop-off and pick-up as well as, the speed limit along Golden Springs Drive. He said he would like to have the Commission revisit these issues. He also requested that the Commission revisit the matter of excessive traffic during school hours at the left turn pocket on Diamond Bar Boulevard and Goldrush Drive. He is concerned about the residential traffic trying to get to and from their homes. IX. ITEMS FROM STAFF: A. Verbal Presentation: Creation of a third lane on northbound Diamond Bar Boulevard from Palomino Drive to westbound SR 60 on-ramp. B. Verbal Presentation: Monthly Traffic Enforcement Update for July, 1999. Deputy Rodriguez reported. The July Traffic Enforcement Index was 46.5. C. Verbal Presentation: Four Corners Study (informational materials and video from the August 17, 1999 City Council Study Session. X. INFORMATIONAL ITEMS: A. Speed limits along the entire length of Golden Springs Drive. T&T SEPTEMBER 9, 1999 PAGE 4 Chair/Morris requested that this matter be agendized for discussion at a future Commission meeting. B. Future Agenda Items. Evaluation of Goals and Objectives - October 14, 1999. Chair/Morris requested that the matter of the speed limits on Golden Springs Drive and Palomino Drive be agendized and discussed on October 14, 1999. XI. SCHEDULE OF FUTURE CITY MEETINGS: As agendized. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission Chair/Morris adjourned the meeting at 9:06 p.m. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: /s/ Roland Morris Chairman Roland Morris F, . C: CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION OCTOBER 14, 1999 CALL TO ORDER: Chairman Morris called the meeting to order at 7:05 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Lin. ROLL CALL: Commissioners: Chairman Roland Morris, Vice Chairman Arun Virginkar, and Commissioner Scott Lin. Commissioners Joyce Leonard -Colby and Jack Istik were excused. Also Present were: David Liu, Deputy Director of Public Works, Rose Manela, Associate Engineer; Sonya Joe, Development Services Assistant; Sharon Gomez, Administrative Secretary and Deputy Tim Perkins. I. APPROVAL OF MINUTES: A. Minutes of September 9, 1999. C/Lin moved, VC/Virginkar seconded, to approve the minutes of the regular meeting of September 9, 1999 as submitted. Motion approved with the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: H. COMMISSION COMMENTS: None Lin, VC/Virginkar, Chair/Morris None None Leonard -Colby, Istik III. PUBLIC COMMENTS: Marsha Goodman, 22757 East Highland Valley Road, ask that the Traffic & Transportation Commission consider placement of a stop sign on Highland Valley and Overlook Road to slow the traffic proceeding to Diamond Bar Boulevard. Chair/Morris suggested that staff place a "Watch Downhill Speed" sign on Highland Valley Road as an interim measure to help reduce speed and provide a staff report to the Commission regarding this matter. T&T OCTOBER 14, 1999 PAGE 2 IV. CONSENT CALENDAR: None V. OLD BUSINESS: A. Fiscal Year 1999-2000 Goals and Objectives of the Traffic and Transportation Commission. AE/Manela presented staff s report. Staff recommends that the Traffic & Transportation Commission review the information and provide input to staff. DDPW/Liu suggested that the Council's goals and objectives be deleted from the Commission's list. Following discussion, the Commission directed staff to provide an updated list of the goals and objectives incorporating the changes and deletions and present an updated listing with a blank column for re -prioritizing the list at the November 18 meeting. VCNirginkar requested that stall' include the deleted items at the end of the updated listing in order that the absent Commissioners can review the data. Chair/Morris again requested a joint Commission/City Council study session. VI. NEW BUSINESS: 1. Speed limit on Golden Springs Drive and Palomino Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic & Transportation Commission review the attached information and provide further input to star VC/Virginkar said he agrees with staffs recommendation to wait and update the speed survey study when the seven year limit expires. Chair/Morris agrees that staff s recommendation is a viable option. However, he feels that the speed limit on Golden Springs Drive between Temple Avenue and Diamond Bar Boulevard presents a safety concern. He asked Deputy Perkins to provide information regarding specific locations of accidents along with the statistics for the area. VCNirginkar asked staff to provide visuals that show traffic signal locations and distances between each traffic signal on Golden Springs Drive between Temple Avenue and Diamond Bar Boulevard. T&T OCTOBER 14, 1999 PAGE 3 Chair/Morris said he believes the character of Golden Springs Drive between Diamond Bar Boulevard to Temple Avenue is more residential in nature. He is not asking for a 25 mph speed limit. However, he believes the City needs to take a closer look at the area with respect to the nature of the street, its use and safety. DDPW/Liu suggested that staff discuss the matter with the Sheriff s Department and the City Attorney with respect to Golden Springs Drive being considered a speed trap if the posted speed limits are reduced without warrant. Chair/Morris proposed reducing traffic to one lane each way with medians and additional street parking which would add to the residential characteristics of the street. DDPW/Liu pointed out that the City's General Plan refers to Golden Springs Drive as an arterial street and any change in the designation would require a General Plan amendment. The Commission discussed the possibility of including this matter in a discussion of the Circulation Element and a citywide consideration of street designations. Chair/Morris stated he believes the same safety issues also exist on Palomino Drive. The street is used as a cut through for traffic entering the City and looking for a short cut to the SR 60. DDPW/Liu indicated that staff will check the School Safety Study for traffic survey information on Palomino Drive and Lycoming Street. VII. STATUS OF PREVIOUS ACTION ITEMS: IX. ITEMS FROM COMMISSIONERS: Chair/Morris asked staff to provide locations of pipes that carry products throughout the city excluding pipes that carry water. He also asked staff to consider changing the location of the mail drop boxes at the post office on Diamond Bar Boulevard at Montefino Avenue from the driveway area between the Lucky Center and the Post Office to the driveway area near the Montefino Avenue exit. AE/Manela stated that during previous discussions with the Post Office regarding this matter, they indicated they did not want to relocate the boxes to the Montefino Avenue side because of the limited width of the driveway. An alternative would be to change the drive through from two way to one way traffic. T&T OCTOBER 14, 1999 PAGE 4 X. ITEMS FROM STAFF: A. Verbal Presentation: Monthly Traffic Enforcement Update for September 1999 by Deputy Perkins. The enforcement index for September was 40.6. B. Council/Commission Joint Studv DDPW/Liu stated that with the completion of the Commission's Goal and Objectives, staff will propose a joint meeting with the City Council for the early part of 2000. XII. INFORMATIONAL ITEMS: A. Traffic Commissioners Workshop on Saturday, October 30, 1999 at Cal Poly. DDPW/Liu asked that any Commissioner who is interested in attending the workshop contact staff. Registration forms must be submitted prior to October 21. B. Future Agenda Items. As scheduled. Four Corners Update. DDPW/Liu reported that on October 5, 1999, the City Council conducted a Town Hall meeting on the Four Corners Study. Currently, a variety of transportation alternatives for the Four Corners area is being presented to various agencies. Options include expanding highways and surface streets, adding transit services, building new roads and toll roads. In addition, a technical review and outreach programs are currently being conducted. During the Fall of 1999, the best concepts will be packaged into a preferred transportation strategy and an implementation plan will be developed. These recommendations will then be forwarded to SCAG for inclusion in the 2001 Regional Transportation Plan. XI. SCHEDULE OF FUTURE CITY MEETINGS: As agendized. T&T OCTOBER 14, 1999 PAGE 5 ADJOURNMENT: VC/Virginkar moved, C/Lin seconded, to adjourn the meeting. There being no further business to come before the Traffic and Transportation Commission Chair/Morris adjourned the meeting at 9:11 p.m. to November 18, 1999. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: /s/ Roland Morris Chairman Roland Morris MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION OCTOBER 26, 1999 CALL TO ORDER: Chairman Tye called the meeting to order at 7:04 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Commissioner McManus led the Pledge of Allegiance. ROLL CALL: Present: Chairman Steve Tye, Vice Chairman Steve Nelson and Commissioners George Kuo, Joe McManus, and Joe Ruzicka. Also Present: James DeStefano, Deputy City Manager, Ann Lungu, Associate Planner, Linda Smith, Development Services Assistant, Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As presented. CONSENT CALENDAR: 1. Minutes of October 12, 1999. C/Ruzicka moved, C/Kuo seconded, to approve the minutes of October 12, 1999, as presented. Motion carried 5-0 by Roll Call vote. OLD BUSINESS: None NEW BUSINESS: None CONTINUED PUBLIC HEARING: None PUBLIC HEARING: 1. Development Review No. 99-10 (pursuant to Code Section 22.48.020) is a request to construct a two-story single family residence of approximately 22,752 square feet with balconies, porch, and eight -car garage. Additionally, the request includes a tennis court and retaining walls with a maximum exposed height of four feet. PROPERTY ADDRESS: 2827 and 2859 Water Course Drive (Tract No. 47850, Parcels F/G) Diamond Bar, CA 91765 OCTOBER 26, 1999 PAGE 2 PROPERTY OWNER/ Diamond Bar West, LLC APPLICANT: 3480 Torrance Boulevard, Suite 300 Torrance, CA 90503 AssocP/Lungu presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 99-10, Findings of Fact, and conditions of approval as listed within the resolution. Kurt Nelson, Diamond Bar West, LLC, explained this pre -sold project. He asked that any color variations remain extremely subtle because this is a large house. AssocP/Lungu explained to C/McManus that staff is concerned about the monochromatic feel of the neighborhood and is seeking a subtle adjustment with respect to the proposed color. C/Ruzicka asked for further clarification with respect to color. DCM/DeStefano responded that staff is not suggesting a specific color. It is simply staff's observation that the colors of these products seem to be blending together from one house to another. This is not necessarily just a matter of color that tends to blend the appearances, it is the type and quantity of different materials, the architecture, the shade and shadow that occurs, the landscaping, the orientation of the unit on the lot, etc. There are many factors that can change the look and appearance of the unit. Kurt Nelson explained why he believes this custom built product will offer some differential to the look of the neighborhood. He does not favor going to a buyer who has purchased two lots and produced a Fung Shui product if he does not have to do so. DCM/DeStefano explained to Chair/Tye that staff has been concerned that this developer's homes have tended to look alike in color. It is staff's opinion that there needs to be more contrast from one house to another and it is not apparent in this product. Mr. Nelson responded to Chair/Tye that this tract is not a part of "The Country Estates" and that the tract has its own homeowners association that renders approval of projects in the tract. Chair/Tye opened the public hearing. There being no one who wished to speak on this item, Chair/Tye closed the public hearing. C/Ruzicka moved, C/McManus seconded, to approve Development Review No. 99-10. C/McManus asked that the motion be amended to strike Condition 5 (H) on page 6 of the resolution. C/Ruzicka accepted the amendment. Motion approved 4-0-1 by the following Roll Call vote: AYES: Kuo, McManus, Ruzicka, Chair/Tye None VC/Nelson None COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: OCTOBER 26, 1999 PAGE 3 VC/Nelson abstained from voting on this matter because of a potential conflict of interest with the applicant. 2. DEVELOPMENT REVIEW NO. 99-11 (pursuant to Code Section 22.48.020.A(1) and 22.48.030) is a request to construct an approximately 12,151 square foot, two-story, single-family residence with balconies, porch, patio, and a four -car garage. PROPERTY ADDRESS PROPERTY OWNER/ APPLICANT: 2808 Crystal Ridge Road (Tract No. 47850, Lot 30) Diamond Bar West, LLC 3480 Torrance Boulevard, Suite 300 Torrance, CA 90503 DSA/Smith presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 99-11, Findings of Fact, and conditions of approval as listed within the resolution. Kurt Nelson, Diamond Bar West, LLC, explained that the project proposes a turn -in garage, which helps to tuck it away. In the tract, he rarely sees a home with more than four vehicles. He does not understand staffs comparison with "The Country Estates" vehicle parking requirement. He cannot promise how many vehicles a buyer is going to have, but he does not anticipate that there would be more than five. The project provides for six or seven vehicles. He said he would prefer not to have to punch the house out in the rear for the sake of a garage space that is not needed, which would reduce the size of the yard. In all other aspects, he concurs with staff's recommendations. C/Kuo asked for explanation of the side yard setback calculations which was provided by DSA/Smith- Chair/Tye opened the public hearing. There being no one who wished to speak on this item, Chair/Tye closed the public hearing. C/Ruzicka moved, C/McManus seconded, to approve Development Review No. 99-11. Following discussion, C/McManus requested that the motion be amended to modify Condition 5. (G) on Page 7 to indicate that the garage shall be redesigned as required per the Development Code, Section 22.30.070, Table 3-11. C/Ruzicka accepted the amendment. Motion approved 4-0-1 by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Kuo, McManus, Ruzicka, Chair/Tye None VC/Nelson None VC/Nelson abstained from voting on this matter because of a potential conflict of interest with the applicant. PLANNING COMMISSION COMMENTS: VC/Nelson stated his appreciation for C/Kuo's attention to detail. OCTOBER 26, 1999 INFORMATIONAL ITEMS: PAGE 4 DCM/DeStefano pointed out changes to the public hearing matrix: Development Code Amendment is rescheduled to December 14; staff will present its report regarding the City's requirement to revise the General Plan Housing Element at the November 23 meeting. Staff will be hiring a Housing Element consultant to deal with related issues. On November 23 staff will present an annual report on the status of the implementation of the General Plan over the past fiscal year. DCM/DeStefano announced that the Travelers building will be occupied approximately December 8. The Allstate building at the corner of Copley Drive and Golden Springs Drive will be occupied by employees approximately December 8, 1999. The second Allstate building on Lot 22 will be occupied by Allstate employees in January 2000. DCM/DeStefano presented a video on the Southern California Association of Governments (SCAG). SCHEDULE OF FUTURE EVENTS: As listed in the agenda. ADJOURNMENT: There being no further business to come before the Planning Commission, Chair/Tye adjourned the meeting at 8:15 p.m. Respectfully Submitted, JJes eStefano Deputy City Manager Attest: Steve ye Chairman MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION NOVEMBER 9, 1999 CALL TO ORDER: Chairman Tye called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Vice Chairman Nelson. ROLL CALL: Present: Chairman Steve Tye, Vice Chairman Steve Nelson, and Commissioners George Kuo, and Joe Ruzicka. Commissioner McManus was excused. Also Present: James DeStefano, Deputy City Manager, Ann Lungu, Associate Planner, Linda Smith, Development Services Assistant, Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As presented. CONSENT CALENDAR: Minutes of October 26, 1999. C/Ruzicka moved, C/Kuo seconded, to approve the minutes of October 26, 1999, as presented. Motion carried 4-0 by Roll Call vote with C/McManus being absent. OLD BUSINESS: None NEW BUSINESS: Comprehensive Sign Program No. 99-5 (pursuant to Code Section 22.36.060) is a request to install two wall signs and one monument sign. NOVEMBER 9, 1999 PAGE 2 PLANNING COMMISSION PROPERTY ADDRESS: 21680/21688 Gateway Center Drive (Lot 2, Tract 39679) Diamond Bar, CA 91765 PROPERTY OWNER: Travelers Investment Group 201 North Civic Drive #245, Walnut Creek, CA 94956 APPLICANT: Art Effects 27 Britton Drive Bloomfield, CT 06002 DSA/Joe presented staffs report. Staff recommends that the Planning Commission approve Comprehensive Sign Program No. 99-5, Findings of Fact, and conditions of approval as listed within the resolution. DSA/Joe explained to C/Kuo that the Gateway Corporate Center's architectural committee reviewed the application and granted a sign variance for the proposed logo sign and concluded that it not exceed a height of 9 feet. C/Ruzicka asked for assurance that this variance would not set a precedent for future requests. DCM/DeStefano responded that it will not because this is not a variance, but an architectural review of the signage program. DCM/DeStefano indicated to Chair/Tye that the architectural committee was concerned about approving the sign at the size requested by the developer as well as the deviation from the standards never contemplating a logo of this size. Ultimately, the board approved the logo and then said that it shall be no taller than nine (9) feet. The City could have approved the sign at the higher limit but wanted to be consistent with the board of directors because staff believes it will be better in terms of its placement on the building and its balance with the size of the building. If the Planning Commission concurs, the way to specify that concurrence would be to specify the size of the sign to be 9 feet by 14 in Condition 5. (a), Page 4 of the resolution. Chair/Tye concurred with C/Ruzicka that this decision may be precedent setting. C/Ruzicka moved, VC/Nelson seconded, to approve Comprehensive Sign Program No. 99-57, Findings of Fact, and conditions of approval, as listed within the resolution with an amendment to the language of Condition 5. (a) of the resolution to indicate that the height of the sign shall not exceed 9 feet and the width shall not exceed 14 feet. Motion carried by the following Roll Call vote: AYES: Kuo, Ruzicka, VC/Nelson, Chair/Tye None McManus COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: NOVEMBER 9, 1999 PAGE 3 PLANNING COMMISSION CONTINUED PUBLIC HEARING: None PUBLIC HEARING: 1. Comprehensive Sign Program No 99-7, Administrative Development Review No. 99-17 (pursuant to Code Sections 22.36.060, 22.48.020.B(3), and 22.48.030) is a request to change the architectural style of the facade, spire, and add awnings for the exterior remodel to an existing single -tenant commercial building. The square footage of the structure will not increase. A Comprehensive Sign Program is required whenever five signs are proposed for an existing development. PROPERTY ADDRESS: PROPERTY OWNER: APPLICANT: KFC 542 N. Diamond Bar Boulevard Diamond Bar, CA 91765 Robert Pendiville 121 W. Whittier Boulevard #1 La Habra, CA 90631 Plasti-Line, West; Patrick Faranal 13489 Slover #B Fontana, CA 92337 DSA/Smith presented staff's report. Staff recommends that the Planning—Commission approve Comprehensive Sign Program No. 99-7, and Administrative Development Review No. 99-17, Findings of Fact, and conditions of approval, as listed within the resolution. DSA/Smith responded to C/Ruzicka that with the proposed conditions the lighted sign should not present a problem for residents living on the ridge above the project. DSA/Smith indicated to VC/Nelson that the applicant indicated to her by telephone that he read staffs report and concurred with the conditions of approval. In response to Chair/Tye, DSA/Smith stated that staff considered the spire to be an architectural feature rather than a sign. Patrick Faranal stated he concurs with staff's report and the conditions of approval contained in the resolution. He further stated that this project is proposed as part of a nationwide campaign to improve the image of KFC's older stores. Business will continue during the construction phase. Responding to C/Ruzicka, Mr. Faranal stated that Robert Pendiville is in agreement with staffs report and the recommended conditions of approval. He understands the Commission's concern about lighting and the sensitivity to the residential community residing on the ridge line. NOVEMBER 9, 1999 PAGE 4 PLANNING COMMISSION' Mr. Faranal indicated to Chair/Tye that KFC is requiring a remodel all of all of its older sites. Chair/Tye opened the public hearing. There being no one present who wished to speak on this matter, Chair/Tye closed the public hearing. VC/Nelson commended staff for their thorough analysis of this proposal and the resulting thoughtful proposed conditions of approval. C/Ruzicka moved, VC/Nelson seconded, to approve Comprehensive Sign Program No. 99-7 and Administrative Development Review No. 99-17, Findings of Fact, and conditions of approval, as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Kuo, Ruzicka, VC/Nelson, Chair/Tye None McManus PLANNING COMMISSION COMMENTS: C/Ruzicka stated he received a notice of the Three Valleys Water District's east side reservoir project. He said he would like to obtain a copy of Huell Houser's hour long program on the project. He asked that staff place the five Commissioner's names on a waiting list to visit the site. INFORMATIONAL ITEMS: DCM/DeStefano stated that the Commissioner's packets contain a list of public hearing dates for future projects. There are no projects scheduled for the second meeting in December and the Commission may wish to cancel its December 28 meeting. DCM/DeStefano responded to C/Ruzicka that the latest information is that the Millennium Celebration will be held at the Country Hills Towne Center. All of the tenants have been surveyed and have agreed that the location is appropriate. The owners of the shopping center today gave staff permission to utilize that facility. Advertising of the event is forthcoming. SCHEDULE OF FUTURE EVENTS: As listed in the agenda. NOVEMBER 9, 1999 PAGE 5 PLANNING COMMISSION ADJOURNMENT: There being no further business to come before the Planning Commission, Chair/Tye adjourned the meeting at 8:02 p.m. Respectfully Submitt , J DeStefano Deputy City Manager Attest: 1?t�, '�- �1� Steve ye :7hairman i9 . :�o CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor O'Connor andel Councilmember Herrera FROM: Linda G. Magnuson; Finance Director SUBJECT: Voucher Register, December 21, 1999 DATE: December 15, 1999 Attached is the Voucher Register dated December 21, 1999. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated December, 21, 1999 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL 001 GENERAL FUND 188,424.93 152,197.27 340,622.20 010 LIBRARY SERVICES '00 245.80 245.80 112 PROP A - TRANSIT FUND .00 12,927.09 1-',927.09 125 COM DEV BLK GRANT FUND 136,800.00 79.35 136,879.35 126 CITIZENS OPT -PUBLIC SFTY 83.20 .00 83.20 138 LLAD #38 FUND .00 50,000.73 50,000.73 139 LLAD #39 FUND '00 2,250'O0 2,250.00 250 CAPITAL IMPROV/PROJ FUND .00 176,903.49 176,903.49 REPORT FOR ALL FUNDS APPROVED BY: Linda G. fla�nuson Finance Director 394,603.73 719,911.86 , . �hma' '# ^� / �� Deborah H. O'Connor Mayor 4r -2 1 errence L.. Belange Carol Herrera City Manager Councilmember ,... I 3F a .AMOND BW. RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 1 DUE THRU: 12/21/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK A A SURPLUS SALES CO INC 0014440-46250-- 9282 24983 EQUIPMT TENT-EOC 671.15 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 671.15 TOTAL DUE VENDOR 671.15 A-1 EQUIPMENT RENTALS 0015350-42130-- 200308011 RNTL EQ -HALLOWEEN PRTY 336.00 TOTAL PREPAIDS ,DO TOTAL VOUCHERS 336,00 TOTAL DUE VENDOR 336,40 ACCURATE LANDSCAPE 0015318-42210-- 9264/78/64 ADDTL MAINT-PANTERA 1,927.09 0015328-42210-- 9264/78/64 ADDTL MAINT-SUMMITRDGE 1,927.09 1395539-42210-- 0009252 ADDTL MAINT-DIST 39 2,250.00 0015311-42210-- 9264/78/64 ADDTL MAINT-GROY PK 1,500.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 7,604.18 TOTAL DUE VENDOR 7,604.18 AIRTOUCH CELLULAR 0014090-42125-- CELL CHARDS -C CNCL,CMGR 239.94 12/21/1999 35648 1264411-42125-- CELL CHARDS -SHERIFF'S 83.20 12/21/1999 35648 0014440-42125-- CELL CHARDS-EOC 39,96 12/21/1999 35648 TOTAL PREPAIDS 363,10 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 363.10 AIRTOUCH PAGING 0014090-42130-- 8935 L8418988ZL EQ RENTAL -PAGERS 497.40 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 497.40 TOTAL DUE VENDOR 497.40 AJAX SIGN GRAPHICS INC 0014090-41200-- 9258 3754/3733 REPLACE EMPLY NAMEPLTS 55,81 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 55.81 TOTAL DUE VENDOR 55,81 ARMENTROUT CONSULTANTS 0014440-44040-- 8966 NOV EMERG PREP SVCS-NOV 99 1,360.65 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 1,360.65 TOTAL DUE VENDOR 1,360.65 ASPHALT MAINTENANCE COMPANY 2505510-46411-01499-46411 9161 18 PROF SVCS-SLRRY SEAL PROD 119,297.12 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 119,297.12 TOTAL DUE VENDOR 119,297.12 CITY OF DIAMOND BAR RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 2 DUE THRU: 12/21/1999 PREPAID FUND/SECT-ACCT-PRD,ECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK ATT 0014090-44000-- REMOVAL CAR "-TAURUS 100.00 12/21/1999 35649 TOTAL PREPAIDS 100.00 TOTAL VOUCHERS •00 TOTAL DUE VENDOR 100.00 BRDAY 2505510-46411-12198-46411 8956 2 PROF SVC-AMBSHRS DRAINAGE 24,960.35 TOTAL PREPAIDS .00 TOTAL VOUCHERS 24,960.35 TOTAL DUE VENDOR 24,960.35 BEST LIGHTING 0015328-42210-- 9418 129 ELECT SVCS-SUMMITRIDGE 1,000.26 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,000.26 TOTAL DUE VENDOR 1,000.26 CATHAY BANK 001-23013-- REFUND REFND-BANNER DEP-PL461 100.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100.00 CIF SOUTHERN SECTION 0014090-44000-- PROF SVCS -TAPING CIF FNLS 200.00 12/21/1999 35660 TOTAL PREPAIDS 200.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 200.00 CINTAS CORPORATION 0015310-42130-- 9036 150257372 UNIFRM RENTAL -WK 11/22,29 38.94 TOTAL PREPAIDS .00 TOTAL VOUCHERS 38.94 TOTAL DUE VENDOR 38.94 COFFEESMITH COMPANY 0014090-42325-- 8876 6098 SUPPLIES - COFFEE 79.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 79.80 TOTAL DUE VENDOR 79.80 CONRAD & ASSOCIATES 0014050-44010-- 9089A 390 PROF. SVCS -AUDITING 9,908.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 9,908.00 TOTAL DUE VENDOR 9,908.00 IDA CRAFT 001-34720-- 50162 REFND ADULT EXCRSN-12/10 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 -.71 OF DIAMOND :W RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 3 DUE THRU: 12/21/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DW ENGINEERING 0015220-45201-- 9014 PPDB-12 BLDusm SVC-10/18-11/19 52,847.66 ]2/21/1999 35654 TOTAL PREPAIDS 52,847.66 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 52,847.66 DAVID EVANS AND ASSOCIATES 2505310-46415-11798-46415 02502OA/7007 PROF SVCS-RETROFIT HERITG 914.91 2505310-46415-11798-46415 02502OA/7007 PROF SVCS-RETROFIT REAGAN 914.91 TOTAL PREPAIDS •00 TOTAL VOUCHERS 1,829.82 TOTAL DUE VENDOR 1,829.82 DEKRA-LITE 0014090-46250-- 9369 99876REV HOLIDAY BANNER PGM 28,348.62 TOTAL PREPAIDS •00 TOTAL VOUCHERS 28,348.62 TOTAL DUE VENDOR 28,348.62 DELTA CARE PMI 001-21104-- DEC DEC-DENTAL PREMIUMS 249.65 12/21/1999 35657 TOTAL PREPAIDS 249.65 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 249.65 DELTA DENTAL DEC-DELTA PREMIUMS 1,477.65 12/2111999 35656 001-21104-- 001-21104-- DEC DENTAL PREMIUMS 249.65 12/21/1999 35645 TOTAL PREPAIDS 1,727.30 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 11727.30 CAROL DENNIS 0014040-44000-- 9260 DBCC1122 PROF SVC-CC,RDA MTG 11/2'.1 160.00 0015350-44300-- 9260 PRR1118 PROF SVCS-MR MTG 11/24 60.00 0015210-44000-- 9005 PC&AR11/23 PROF SVCS-P/COMM,A/RVW 120.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 340.00 TOTAL DUE VENDOR 340.00 DEWAN LUNDIN & ASSOCIATES 2505510-46411-13198-46411 9294 DB-023-1 PROF SVC-REHAB/MEDIAN IMP 14,352.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 14,352.00 TOTAL DUE VENDOR 14,352.00 DIAMOND BAR COUNTRY CLUB 9356 CITY HLDY CELEBRTN-12/9 3,232.18 12/21/1999 35646 0014090-42325-- TOTAL PREPAIDS 3,232.18 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 3,232.18 RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 4 DUE THRU: 12/21/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMIOLN+fT DATE CHECK DIAMOND BAR HIGH SCHOOL 0014010-42325-- CIF TCK.TS-CHANG,HUFF,OCNN 64.00 12/21/1999 35650 TOTAL PREPAIDS 64.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 64.00 DIAMOND BAR INTERNATIONAL DELI 0014090-42325-- 8877 6873 MTG SPPLS-NPDES 11/19 110.50 TOTAL PREPAIOS .00 TOTAL VOUCHERS 110.50 TOTAL DUE VENDOR 110.50 DIAMOND BAR MOBIL 0015310-42310-- NOV-99 FUEL - COMA. SVCS 208.95 0014090-42310-- NOV-99 FUEL - GENERAL GOVT 103.80 0015210-42310-- NOV-99 FUEL - COMM. DEV 63.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 375.75 TOTAL DUE VENDOR 375.75 DIAMOND BAR REDEVELOPMENT AGENCY 001-13150-- RDA ADVANCE TO RDA -12/21/99 13,560.29 12/21/1999 RDA12121 TOTAL PREPAIDS 13,560.29 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 13,560.29 DIAMOND PHOTO 0015350-41200-- 271669 PHOTO DEV -COMM SVC 26.03 TOTAL PREPAIDS .00 TOTAL VOUCHERS 26.03 TOTAL DUE VENDOR 26.03 DIVERSIFIED PARATRANSIT INC 1125553-45529-- 9077 11/18/99 D/RIDE SVCS -10/16-10/31 12,927.09 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12,927.09 TOTAL DUE VENDOR 12,927.09 DOGGIE WALK BAGS 0015310-41200-- 10995300 SUPPLIES -PARKS 275.84 TOTAL PREPAIDS .00 TOTAL VOUCHERS 275.84 TOTAL DUE VENDOR 275.84 FEDERAL EXPRESS 0014090-42120-- 777344924 EXPRESS MAIL -GENERAL GDVT 28.59 0014090-42120-- 777373289 EXPRESS MAIL -GENERAL GGVT 38.89 TOTAL PREPAIDS .00 TOTAL VOUCHERS 67.48 TOTAL DUE VENDOR 67.48 -•. i 1F DIAMOKi Bw RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 5 DUE THRU: 12/21/1??9 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO i INVOICE DESCRIPTION AMOUNT DATE CHECK SANDY FOLEY 001-34780-- 33223 RECREATION REFUND 13.00 TOTAL PREPAIDS ,40 TOTAL VOUCHERS 13.00 TOTAL DUE VENDOR 13,00 FOOD SYSTEMS INC. 0014090-42325-- 8875 17715 MTG SUPPLS-4 CRNRS/ACE 48.28 TOTAL PREPAIDS .00 TOTAL VOUCHERS 48.28 TOTAL DUE VENDOR 48.28 GFOA 0014050-44000-- CAFR REVIEW -APP FEE 99RPT 415.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 415.00 TOTAL DUE VENDOR 415.00 GLASSER DESIGN 0014095-44000-- 9381 NWSLTR BANNER & LOGO DSGN 545.00 TOTAL PREPAIDS ,60 TOTAL VOUCHERS 545.00 TOTAL DUE VENDOR 545.00 PATRIA GOLPEO 001-23002-- 50217 REFND SCRTY DEP-HERITAGE 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200,00 AURORA GOMEZ 001-34760-- 33807 RECREATION REFUND 58.32 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 58,32 TOTAL DUE VENDOR 58,32 ROSE GONZALEZ 001-23002-- 49441 REFND SCRTY DEP-PETERSON 50.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 GRAFFITI CONTROL SYSTEMS 0015558-45520-- 9024 DB1199 GRAFFITI REMOVAL-NOV 99 2,610.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,610.00 TOTAL DUE VENDOR 2,610.00 GRAND MOBIL 0014090-42200-- 4880 PROF SVCS - CITY VEHICLE 35.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 35,60 TOTAL DUE VENDOR 35,00 CITY OF DIAMOND BAR RUN DATE: 12/15/1999 1150.01 VOUCHER REGISTER PAGE: 6 DUE THRU: 12/21/1999 FUND/SECT-ACCT-PROJECT-ACCT GTE CALIFORNIA 0014095-42125-- 0014010-42125-- 0014040-42125-- 0014090-42125-- 0015331-42125-- 0015311-42125-- 0015322-42125- 0105355-42125- 0015316-42125-- AME HARAKSIN 0014030 -423330 -- HDL COREN & CONE 0014090-44010-- HIGHPOINT 0014095-42111-- 0014050-42110-- 0014095-42111-- J. MICHAEL HULS 0015510-44240-- HYATT ISLANDIA 0014050 -42330 -- PREPAID PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK 8887772489 PH. SVCS - ECON DVLP 40.25 9096120740 PH. SVCS -MODEM C/CNL 26.48 9098600368 PH SVCS -MODEM C CLK 47.16 9091973128 PH.SVCS-GENE RAL GOVT 1,872.23 9098608951 PH SVCS - SYC CYN PARK 1.19 9093965680 PH. SVCS - HRTG COMM. CTR 32.47 9095949117 PH. SVCS -R REAGAN PARK 76.71 9098610820 PH. SVCS - LIBRARY PROJCT 132.91 9098619227 PH. SVCS - MAPLE HILL PK 76.66 TOTAL PREPAIDS •00 TOTAL VOUCHERS 27256.06 TOTAL DUE VENDOR 2,256•06 REIMB-ICMA CONF 9/25-29 125.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 125.00 TOTAL DUE VENDOR 125.00 9238 4021 TAX AUDIT SVCS -4TH HUARTR 2,839.58 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,839.58 TOTAL DUE VENDOR 2,839.58 8927 66942 PREPRSS SVCS-NNSLTTR 177.53 66866 PREPRESS SVCS-CAFR COVERS 784.81 8927 66884 PREPRESS SVCS -BUS CARDS 21.65 TOTAL PREPAIDS •00 TOTAL VOUCHERS 983.99 TOTAL DUE VENDOR 983.99 9156 NPDES5/11 PROF SVC-NPDES TRNNING TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR GFOA SMNAR-THRNI-12114-16 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 5,687.50 .00 5,687.50 5,687.50 318.24 12/2111999 35653 318.24 .00 318.24 ICMA 0014030-42315-- MEMBRSHP RENYIL-CMGR 797.70 TOTAL PREPAIDS •00 TOTAL VOUCHERS 797.70 TOTAL DUE VENDOR 797.70 .... r ,j� :J:.iiYk.k,1 X141. RUN DATE: 12/15/1999 11'50:01 iAL0 ER REGISTER PAVE. 7 DIt: THRU: 12/21/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO t INVOICE DESCRIPi'y0N AMOUNT DATE CHECK ICMA RETIREMENT TRLIST-457 0014030-40080-- DEC PM -24 DEC CONTRACT CONTRIB 400.00 12/21/1999 35642 001-21108-- DEC PP23 24 DEC PAYROLL DEDUCTIONS 2,392.00 12/21/1999 35642 001-21108-- DEC PP23-24 DEC CONTRIP-ALL DEPTS 13,031.42 12/21/1999 35642 TOTAL PREPAIDS 15,823.42 TOTAL VOUCHERS •00 TOTAL DUE VENDOR 15,823.42 ICMA RETIREMENT -401 001-21108-- PP23-24 PP23-24-DEF COMP 401(A) 1,342.30 12/21/1999 35641 TOTAL PREPAIDS 1,342.30 TOTAL VOUMPS •00 TOTAL DUE VENDOR 1,342.30 IMPACT MUSIC 0014095-46235-- 9421 6039 MUSIC FOR PRESNTATN 445.59 TOTAL PREPAIDS .00 TOTAL VOUCHERS 445.59 TOTAL DUE VENDOR 445.59 INLAND EMPIRE STAGES 0015350-45310-- 9415 102099 SR EXRSN - TRANSPRTN 72.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 72.00 TOTAL DUE VENDOR 72.00 IRPM-GATEWAY 0014090-42140-- 8843 JAN LEASE SUITES -100/190 JAN 19,465.70 TOTAL PREPAIDS •00 TOTAL VOUCHERS 19,465.70 TOTAL DUE VENDOR 19,465.70 JOE A GONSALVES & SOS 0014010-44000-- 9007 DEC PROF SVCS-LEGISLTV REPRES 3,000.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 3,000.00 TOTAL DUE VENDOR 3,000•00 JUDICIAL DATA SYSTEMS CORPORATION 0014411-45405-- 8755 PARKING CITES -10/99 168.72 0014411-45405-- 8755 REVIEW PROCESSING -10/99 60.00 0014411-45405-- 8755 HEARING PROCESSING -10/99 15.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 243.72 TOTAL DUE VENDOR 243.72 JOHN KLUMPP 0015350-42354-- 9376 2 PROF SVCS -MILLENNIUM CELE 3,000.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,0()0•00 TOTAL DUE VENDOR 3,000.00 - � �- i:.AmJN �H,, RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 8 DUE THRU: 12/21/19'?9 PREPAID FUND/SECT-ACCT-PRDJECT-ACCT PO 4 INVOICE DESCRIYTION AMOUNT DATE CHECK GEORGE KUO 0015210-44100-- PLNN COMM MTG-10112,26 120.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 LA SIGNAL 2505510-46412-14199-46412 9165 1086/9965 PROF SVCS-B/CYN/D/CREST 1,938.92 2505510-46412-15399-46412 9165 1086/9965 PROF SVCS-B/CYN/G/SPRNGS 6,139.93 2505510-46412-14099-46412 9165 1086/9965 PROF SVCS-B/CYN/CLNBRK DR 8,078.85 TOTAL PREPAIDS .00 TOTAL VOUCHERS 16,157.70 TOTAL DUE VENDOR 16,157.70 LIVINGSTON & MATTESICH 0014020-44021-- A8840 1646 LEGAL SVCS-LANTERMAN 61.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 61.00 TOTAL DUE VENDOR, 61.00 LOS ANGELES COUNTY PUBLIC WORKS 0015510-45507-- 8977 AR002044 TRFFC SGNL MAINT-OCT 99 5,360.49 0015510-45507-- 8977 AR001811 PROF SVC-SGNL REPAIR 8/16 3,665.65 0015510-45530-- 9324 AR001979 INDUSTRL WASTE SVC -OCT 99 953.02 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,979.16 TOTAL DUE VENDOR 9,979.16 LOS ANGELES COUNTY SHERIFF'S DEPT 0014411-45402-- 22234 SCHL TRFFC CNTP.L-OCT 99 1,504.84 0014411-45402-- 22233 CLVRY TRFFC CNTRL-OCT 99 6,587.45 0014411-45402-- 22''6` CITY TRFFC CNTRL-OCT 99 L1.1 20,062.93 TOTAL PREPAIDS .00 TOTAL VOUCHERS 28,155.22 TOTAL DUE VENDOR 28,155.22 JOE MCMANUS 0015210-44100-- PLNN COMM MTG-10/12,26 120.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 CHAYA MEHTA 001-34740-- 33944 RECREATION REFUND 54.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 54.00 TOTAL DUE VENDOR 54.00 MICROAGE COMPUTERMART DIAMOND BAR 010535.5-42205-- 23950 COMP EQ -LIBRARY CDMP. 37.89 TOTAL PREPAIDS .00 TOTAL VOUCHERS 37.89 TOTAL DUE VENDOR 37.89 CITY OF DIAMOND BAR RUN DATE! 12/15/1999 11.*50*01 VOUCHER REGISTER PAGE- 9 DUE THRUI 12/21/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DAN MARL 001-23010-- REFUND OAK TREE PRMT-FPL 99-45 700.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 700.00 TOTAL DUE VENDOR 700.00 YVETTE NAVARRO 001-23002-- 50222 REFND SCRTY DEP-PETERSON 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 STEVEN G. NELSON 0015210-44100-- PLNN COMM MTG-10/12,26 120.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 NEXTEL 0014090-42125-- DCT/NOV MONTHLY SVCS-NOV-PHONES 307.42 0014090-42126-- 2671164 DEC SVCS-RADIO REPEATER 217.42 0014090-42125-- OCT/NOV MONTHLY SVCS-OCT-PHONES 50.01 TOTAL PREPAIDS .UO TOTAL VOUCHERS 574.85 TOTAL DUE VENDOR 574.85 MARIA OLIVA 001-34730-- 50140 REFND EXCRSN-PECHANGA CSN 15.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15.00 TOTAL DUE VENDOR, 15.00 EWA ONEAL 001-34740-- 34492 RECREATION REFUND 54.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 54.00 TOTAL DUE VENDOR 54.00 PAYROLL TRANSFER 001-10200-- PP24 PAYROLL TRANSFER-PP24 70,100.00 12/21/1999 PF24 TOTAL PREPAIDS 70,100.00 TOTAL VOUCHERS •OIC TOTAL DUE VENDOR 70,100.00 PERS HEALTH 001-21105-- DEC DEC-HEALTH INS PREMS 9,825.62 12/21/1999 35655 0014090-40093-- DEC ADMIN FEE 49.13 12/21/1999 35655 TOTAL PREPAIDS 9,874.75 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 9,874.75 PITNEY BOWES INC 0014090-42120-- 10/28/30 RESET CHARGES -POSTAGE 41.14 TOTAL PREPAIDS .00 TOTAL VOUCHERS 41.14 TOTAL DUE VENDOR 41.14 POMONA JUDICIAL DISTRICT 001-32230-- SEP 99 SEPT PARKING ACTIVITY 625.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 625.00 TOTAL DUE VENDOR 625.00 PURKISS ROSE -RSI 001-23010-- .... I OF DIAMOND BAR 642.00 001-23010-- RUN DATE: 12/15/1999 11:50:01 1Q1C0 REGISTER PAGE: 10 1598/1677 PROF. SVCS - FPL 99-002 375.00 DUE: THRU: 12/21/1999 TOTAL PREPAIDS .00 TOTAL VOUCHERS PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO t INVOICE DESCRIPTION AMOUNT DATE CHECK PERS RETIREMENT FUND 0015350-41200-- 9040 11735 SUPPLIES - TINY TOTS 001-21109-- PP23 MILITARY BUY BACK 509.69 12/21/1999 35635 001-21109-- PP23 RETIRE CONTRIB-EE 4,426.77 12/21/1999 35635 001-21109-- PP23 RETIRE CONTRIB-ER 2,573.62 12/21/1999 35635 .001-21109-- PP23 RETRO PAY 129.47 12121/1999 35635 001-21109-- PP24 RETIRE CONTRIB-EE 4,497.61 12/21/1999 35659 001-21109-- PP24 RETIRE CONTRIB-ER 2,540.51 12121/1999 35659 001-21109-- PP23 SURVIVOR BENEFIT 32.55 12/21/1999 35635 001-21109-- PP24 MILITARY BUY BACK 509.69 12/21/1999 35659 001-21109-- PP24 SURVIVOR BENEFIT 32.55 12/21/1999 35659 TOTAL PREPAIIIS 15,252.46 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 15,252.46 PILKERTON CONSULTANTS, INC 0015210-44000-- 9335 90927 PROF SVCS -TREE INSPECTN 500.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 500.00 TOTAL DUE VENDOR 500.00 PITNEY BOWES INC 0014090-42120-- 10/28/30 RESET CHARGES -POSTAGE 41.14 TOTAL PREPAIDS .00 TOTAL VOUCHERS 41.14 TOTAL DUE VENDOR 41.14 POMONA JUDICIAL DISTRICT 001-32230-- SEP 99 SEPT PARKING ACTIVITY 625.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 625.00 TOTAL DUE VENDOR 625.00 PURKISS ROSE -RSI 001-23010-- 1676 PROF. SVCS - FPL 99-003 642.00 001-23010-- 1598/1677 PROF. SVCS - FPL 98-060 642.00 001-23010-- 1598/1677 PROF. SVCS - FPL 99-002 375.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,659.00 TOTAL DUE VENDOR 1,659.00 RALPHS GROCERY COMPANY 0015350-41200-- 9040 11735 SUPPLIES - TINY TOTS 30.46 TOTAL PREPAIDS .00 TOTAL VOUCHERS 30.46 TOTAL DUE VENDOR 30.46 REINBERGER PRINTWORKS INC 0014095-42110-- 9181 10114 PREPRESS SVCS -BUS CARDS 81.89 0014095-42110-- 9181 10091 PREPRESS SVCS -BUS CARDS 40.95 TOTAL PREPAIDS .00 TOTAL VOUCHERS 122.84 TOTAL DUE VENDOR 122.84 RUN DATE: 12/15/1999 11:50:01 kKU>iER REGISTER PAGE: 11 DUE THRU: 12/21/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO M INVOICE DESCRIPTION AMOUNT DATE CHECK REMEDY 0015350-44300-- 9427 267642 TEMP SVC,-COMM SVC WK11/14 501.76 TOTAL PREPAIDS •00 TOTAL VOUCHERS 501.76 TOTAL DUE VENDOR 501.76 RICHARDS WATSON & GERSHON 0014020-44021-- 8768 104045 LEGAL SVCS - CABLE TRNSFR %8.40 TOTAL PREPAIDS •00 TOTAL VOUCHERS 988.40 TOTAL DUE VENDOR 988.40 RKA CIVIL ENGINEERS INC 0015510-45227-- 9439 7957 PROF SVC-GRDNG/WALL INSPC 194.50 TOTAL PREPAIDS •00 TOTAL VOUCHERS 194.50 TOTAL DUE VENDOR 194.50 JOSEPH RUZICKA 0015210-44100-- PLNN COMM MTG-10/12,26 120.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 SAM'S MOBIL 0015210-42310-- 528654 FUEL-COMM DEV 116.12 0014090-42310-- 528654 FUEL-GENERAL GOVT 62.50 0014030-42310-- 528654 FUEL-CITY MANAGER 16.45 TOTAL PREPAIDS •00 TOTAL VOUCHERS 195.07 TOTAL DUE VENDOR 195.07 SAN GABRIEL VALLEY COUNCIL OF GOVTS 0015510-42340-- P/WRKS OFFERS MTG-LIU 15.00 12/2i/1999 35647 TOTAL PREPAIDS 15.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 15.00 SAN GABRIEL VALLEY TRIBUNE 0014090-42320-- YEARLY SUBCRPTN-12/99-00 169.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 169.00 TOTAL DUE VENDOR 169.00 SCMAF 0014090-42115-- 12776-IN AD-RECRTN JOB ANNCMNT 45.00 0015350-42340-- SCMAF REGSTRTN-S SOMOGYI 25.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 70.00 TOTAL DUE VENDOR 70.00 RUN DATE: 12/15/1999 11:5001 VOUCHER REGISTER PAGE: 12 DUE THRU. 11'4'21/1" PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SECTRAN SECURITY 0014090-44000-- 8930 12122 BANK COURIER SVCS -DEC. 99 198.00 TOTAL PREPAIDS •00 TOTAL VOUCHERS 198.00 TOTAL DUE VENDOR 198.00 SHEPPARD, MULLIN, RICHTER & HAMPTON 0014020-44021-- 9463 221917832 LEGAL SERVICES-LANTERMAN 938.74 TOTAL PREPAIDS •0 TOTAL VOUCHERS 938.74 TOTAL DUE VENDOR 938.74 SIGN DEPOT 0105355-42115-- 10864 INSTLL SVCS -BANNERS 75.00 TOTAL PREPAIDS .OU TOTAL VOUCHERS 75.00 TOTAL DUE VENDOR 75.00 SMART & FINAL 1255215-41200-- 9102 712164 SUPPLS-SENIORS BINGO-HRTG 79.35 TOTAL PREPAIDS .00 TOTAL VOUCHERS 79.35 TOTAL DUE VENDOR 79.35 SOUTHERN CALIFORNIA EDISON 13855.,'8-4212b-- ELECT SVCS-DIST 38 344.73 0015510-42126-- ELECT SVCS -TRAFFIC CNTRL 159.97 TOTAL PREPAIDS •00 TOTAL VOUCHERS 504.70 TOTAL DUE VENDOR 504.70 SOUTHERN CALIFORNIA GAS COMPANY 0015314-42126-- GAS SVCS-HRTG COMM CTR 95.53 TOTAL PREPAIDS •00 TOTAL VOUCHERS 95.53 TOTAL DUE VENDOR 95•53 STANDARD INSURANCE OF OREGAN 001-21106-- DEC DEC -LIFE INS PREMIUMS 504.60 12/21/1999 35644 001-21106-- DEC DEC-SUPPL LIFE PREMS 206.50 12/21/1999 3.5644 TOTAL PREPAIDS 711.10 TOTAL VOUCHERS •00 TOTAL DUE VENDOR 711.10 I OF DIAMOND BAR RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 13 DUE THRU: 12/21/1999 FUND/SECT-ACCT-PROJECT-ACCT STAPLES 0014030-41200-- 0015210-41206-- 0015210-41200-- 0014030-41200-- 0014090-41200-- 0014040-41200-- 0015350-41200-- 0014090-41200-- 0015510-41200-- 0014050-41200-- 0014040-41200-- 0014090-41200-- 0015510-41200-- 0014090-41200-- 0014415-41200-- 0014090-41200-- 0015510-41200-- 0014095-41200-- 0015350-41200-- 0015350-41200-- 0014090-41200-- 0014090-4100-- 0015510-41200-- 0014090-41200-- 0014030-41200-- (tOl4090-41200-- 0015510-41200-- (n)14040-41200-- 0015210-41200-- 0014(AO-41200-- 0015510-41200-- 0014090-41200-- 0014030-41200-- 0014040-41200-- 0014090-41200-- 0014095-41200-- 0015510-41200-- 0014040-41200-- 0014090-41200-- 0014050-41200-- 0015510-41200-- 0014090-41200-- SUBWAY 0014090-42325-- PO # INVOICE DESCRIPTION 8870/OPEN SUPPLIES -CITY MANAGER 8870/DPEN SUPPLIES -PLANNING 8870/OPEN SUPPLIES -PLANNING 8870/OPEN SUPPLIES -CITY MANAGER 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -CITY CLERK, 8870/OPEN SUPPLIES - COMM. SVCS 8870/DPEN SUPPLIES -GENERAL GOVT 8870/0PEN SUPPLIES -GENERAL GOVT 8870/OPEN CREDIT COUPON 8870/OPEN SUPPLIES -CITY CLERK 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -PUBLIC WORKS 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -VOLUNTEER PTL 8870/1)PEN SUPPLIES -GENERAL GOVT 8870/9PEN SUPPLIES - PUBLIC WORKS 8870/OPEN SUPPLIES -COMM. & MRKTNG 8870/OPEN SUPPLIES - COMM. SVCS 8870/OPEN SUPPLIES - COMM. SVCS 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES - PUBLIC WORKS B870/0PEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -CITY MANAGER 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -GENERAL GOVT 8870/DPEN SUPPLIES -CITY CLERK 8870/OPEN SUPPLIES -PLANNING 8870/OPEN SUPPLIES -CITY CLERK 8870/0PEN SUPPLIES -PUBLIC WORKS 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -CITY MANAGER 8870/OPEN SUPPLIES -CITY CLERK 88701OPEN SUPPLIES -GENERAL GOVT 887010PEN SUPPLIES -COMM. & MRKTNG 8870/DPEN SUPPLIES -PUBLIC WORKS 8870/0PEN SUPPLIES -CITY CLERK 8870/OPEN SUPPLIES -GENERAL GOVT 8870/OPEN SUPPLIES -FINANCE 8870/OPEN SUPPLIES -PUBLIC WORKS 8870/DPEN SUPPLIES -GENERAL GDVT TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 8883 MTG SUPPLS-CHMBR SML BUS TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 104.59 4.59 111.63 -28.53 89.72 21.56 -5.40 -497.48 210.33 -10.00 5.50 30.74 16.33 36.70 9.26 40.08 182.09 -34.64 5.40 152.59 89.52 20.71 11.02 342.20 -49.43 358.09 210.33 41.06 4.31 497.48 11.26 67.39 40.98 -5.50 57.96 32.78 33.43 49.87 76.35 -107.85 -154.91 89.72 .00 2,161.83 2,161.83 7.98 .00 7.98 7.98 PREPAID DATE CHECK 7 3 "AMOND BAR RUN DATE: 12/15/1999 11:50:01 VOUCHER REGISTER PAGE: 14 M: THRU: 12/21/1999 PREPAID FIND/SECT-ACCT-PR(IECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SUMMIT CONTRACTING 1255215-44000-- 9466 1/2 REMEDIATN-MINNUS LANDSLD 136,800.00 12/21/1999 35651 TOTAL PREPAIDS 136,800.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 136,800.00 MADELINE TAGARAO 001-34780-- 34185 RECREATION REFUND 10.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 10.00 TOTAL DUE VENDOR 10.00 CINDY TASHIMA 001-23002-- 50230 REFND SCRTY DEP-PETERSON 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 TERRYBERRY 0014095-41400-- 9394 EMPLYEE RECGNTN PGM 2,580.05 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,580.05 TOTAL DUE VENDOR 2,580.05 THE MICROFILM COMPANY 0015210-41200-- 1690 SUPPLIES - PLNNG 156.39 TOTAL PREPAIDS .00 TOTAL VOUCHERS 156.39 TOTAL DUE VENDOR 156.39 TOURNAMENT SOUVENIRS 0015350-45310-- 9429 EXCRSN - SEAT CUSHIONS 1,012.46 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,012.46 TOTAL DUE VENDOR 1,012.46 TRAFFIC CONTROL SERVICE, INC. 0015510-41250-- A3431 146472 SUPPLIES -PUBLIC WORKS 154.08 0015510-41200-- 147071 SUPPLIES -SIGN ORDER 30.17 TOTAL PREPAIDS .00 TOTAL VOUCHERS 184.25 TOTAL DUE VENDOR 184.25 STEVEN TYE 0015210-44100-- PLNN COMM MTG-10112,26 120.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.00 U.S. POSTMASTER 0014095-42120-- POSTAGE FEE -COMM NEWSLTTR 1,000.00 12/21/1999 35652 TOTAL PREPAIDS 1,000.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,000.00 WALNUT VALLEY WATER DISTRICT 0015318-42126-- WATER SVCS-PANTERA PK 41721.25 WATER SVCS -DIST #38 786.00 1385538-42126-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,507.25 TOTAL DUE VENDOR 5,507.25 WARREN SIECKE 2505510-46412-14599-4412 4402/4405 PROF SVCS-G/SPRNG MODFCTN 155.00 6 2505510-46412-14499-46412 4402/4405 PROF SVCS -LEMON INTRCNNCT 121.50 TOTAL PREPAIDS '00 TOTAL VOUCHERS 306.50 TOTAL DUE VENDOR 306.50 WELLS FARGO BAN}; CITY OF DIAMOND BAR 37.97 12/21/1999 RUN DATE: 12/17/1999 11:05:56 VOUCHER REGISTER PAGE: 15 7'1.69 12/21/1999 DUE THRU: 12/2111999 MNF-10114ANSARI 119.88 12/21/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK UNITED STATES POSTAL SERVICES BUSINESS PERMIT RENEWAL 100.00 0014095-42120-- BULK. MAIL FEE 300.00 0014095-42120-- 80.71 12/21/1999 35639A 0014010-42;'0-- TOTAL PREPAIDS •00 35639A TOTAL VOUCHERS 400.00 -32.31 12/2111999 TOTAL DUE VENDOR 400.00 US HEALTHWORKS MEDICAL GROUP EMF' FIRST AID-FLRS/APDCA 628.29 0014090-42345-- 9393 366.50 12/21/1999 35640 TOTAL PREPAIDS '00 61.74 12/21/1999 TOTAL VOUCHERS 628.29 BAY -DELTA CONF-10/21ANSRI TOTAL DUE VENDOR b2•29 WALNUT VALLEY WATER DISTRICT 0015318-42126-- WATER SVCS-PANTERA PK 41721.25 WATER SVCS -DIST #38 786.00 1385538-42126-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,507.25 TOTAL DUE VENDOR 5,507.25 WARREN SIECKE 2505510-46412-14599-4412 4402/4405 PROF SVCS-G/SPRNG MODFCTN 155.00 6 2505510-46412-14499-46412 4402/4405 PROF SVCS -LEMON INTRCNNCT 121.50 TOTAL PREPAIDS '00 TOTAL VOUCHERS 306.50 TOTAL DUE VENDOR 306.50 WELLS FARGO BAN}; MTG W/STAFF-O'CONNOR 37.97 12/21/1999 35638 14010-42325-- 000014090-42310-- FUEL - GEN GOVT 7'1.69 12/21/1999 35638 MNF-10114ANSARI 119.88 12/21/1999 35637 0014010 -42330 --SUPPLIES SUPPLIES - C MGR 90.23 12/21/1999 35640 0014030-41200-- FTHILL CONF-10113-14HUFF 100.87 12/21/1999 35636 0014010-42330-- MTG-HERRERA 80.71 12/21/1999 35639A 0014010-42;'0-- LEAG CONF-CNL/STAFF 376.88 12/21/1999 35639A 0014010-42330-- ICSC CONF-REF C MGR -32.31 12/2111999 35640 0014095-41400-- MTG-LANTERMAN-HERRERA 21.13 12/21/1999 35639A 0014010-42330-- PERSONNEL CONF-FRITZAL 366.50 12/21/1999 35640 0014030-42330-- MT6S-CMGR 61.74 12/21/1999 35640 0014090-42325-- BAY -DELTA CONF-10/21ANSRI 18.00 12/21/1999 35637 0014010-42330-- MTG-10/22,11/03,05HUFF 122.87 12/21/1999 35636 0014010-42325-- ORAL BOARD -10/21 89.70 12/21/1999 35640 0014090-42325-- FUEL-CMGR 67.49 12/21/1999 35M 0014030-42310-- LANTERMAN MTGS-C MGR 33.56 12/21/1999 35640 0014090-4230-- LEAGUE CONF-CM 148.77 12/21/1999 35640 0014030-4230-- TOTAL PREPAIDS 1,726.68 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,726.68 WEST COAST ARBORISTS INC 9288 16715 PROF SVCS -TREE PLNT 11/24 48,870.00 1335538.45500-- TOTAL PREPAIDS .00 TOTAL VOUCHERS 48,670.00 TOTAL DUE VENDOR 48,870.00 RUN DATE, 12/15/1999 11,50:01 FUND/SECT-ACCT-PROLECT-ACCT WEST END UNIFORMS 0014415-41200-- RITA WU 001 -23012 -- XEROX CORPORATION 0014090-42200-- 0014090-42200-- :ITY OF DIAMOND BAR VOUCHER REGISTER PAGE: 16 DUE THRU: 12/21/1999 PREPAID PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK 8934 49835/92 VOLNTR PATRL UNIFORMS 136.85 TOTAL PREPAIDS .00 TOTAL VOUCHERS 136.E TOTAL DUE VENDOR 136.85 REFUND ADDR CHNG REFND-EN"-258 745.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 745.00 TOTAL DUE VENDOR 745.00 8871A 071877559 COPIER CHRG - STE 100 337.07 8871A 071877561 COPIER CHRGS - STE 190 578.27 TOTAL PREPAIDS .00 TOTAL VOUCHERS 915.34 TOTAL DUE VENDOR 915.34 REPORT TOTAL PREPAIDS 325,308.13 REPORT TOTAL VOUCHERS 394,603.73 REPORT TOTAL 719,911.86 CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. �6 TO: Terrence L. Belanger, City Manager MEETING DATE: December 21, 1999 REPORT DATE: December 13, 1999 FROM: Linda G. Magnuson,Finance Director TITLE: Treasurer's Report — November 30,1999 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of November 1999 RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) Other: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? NIA _Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terre ce L. Belang City Manager DEPARTMENT HEAD: Linda G. Magnu o Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Treasurer's Statement — November 30, 1999 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the November 1999, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of November 1999. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson TREASURER'S MONTHLY CASH STATEMENT November 30, 1999 INVESTMENTS: US TREASURY Money Market Acct. $361,249.23 LOCAL AGENCY INVESTMENT FD 24,217,623.41 TOTAL INVESTMENTS TOTAL CASH $24,578,872.64 $24,275,230.05 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdre within 24 hours. Investment in the Local Agency Investment Fund Is allowed under the City's formally adopted investment po As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an Investment poo of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for October 1999 5.391% Money Market -Effective Yield for October 1999 4.352% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures.. Terrence L. Belanger, Treasurer BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $13,066,957.35 $1,313,587.75 $1,526,704.93 $12,853,840.17 LIBRARY SERVICES FUND 103,459.46 604.40 102,855.06 COMMUNITY ORG SUPPORT FD 3,556.26 3,556.26 GAS TAX FUND 3,679,533.81 227,832.10 3,907,365.91 TRANSIT TX (PROP A) FD 1,768,999.86 143,311.60 449,019.54 1,463,291.92 TRANSIT TX (PROP C) FD 2,209,167.68 90,207.84 2,299,375.52 INTEGRATED WASTE MGT FD 229,744.51 21,122.25 3,667.12 247.199.64 AIR QUALITY IMPRVMNT FD 146,547.09 2,838.16 143,708.93 TRAILS & BIKEWAYS FD (SB 821) 31,219.82 31,219.82 PARK FEES FUND 173,400.63 173,400.63 FACILITIES & PARK DEVEL. FD 1,449,471.73 196,000.00 1,253,471.73 COM DEV BLOCK GRANT FD 74,933.20 2,000.00 4,550.64 72,382.56 CITIZENS OPT -PUBLIC SAFETY FD 265,769.23 53,36 265,715.87 NARCOTICS ASSET SEIZURE FD 330,420.66 330,420.66 LANDSCAPE DIST #38 FD 529,181.42 2,909.76 6,917.94 525,173.24 LANDSCAPE DIST #39 FD 158,820.50 1,787.43 5,756.48 154,851.45 LANDSCAPE DIST #41 FD 283,179.51 1,050.73 16,620.54 267,609.70 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD (430,082.40) 452,314.79 (882,397.19) SELF INSURANCE FUND 923,057.39 923,057.39 TOTALS $25,1361468.49 $1,803:809.46 $216651047.90 $0.00 $24,275,230.05 SUMMARY OF CASH_ DEMAND DEPOSITS: GEN ERAL ACCOU NT ($305,100,49) PAYROLL ACCOUNT 707.90 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($303,642.59) INVESTMENTS: US TREASURY Money Market Acct. $361,249.23 LOCAL AGENCY INVESTMENT FD 24,217,623.41 TOTAL INVESTMENTS TOTAL CASH $24,578,872.64 $24,275,230.05 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdre within 24 hours. Investment in the Local Agency Investment Fund Is allowed under the City's formally adopted investment po As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an Investment poo of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for October 1999 5.391% Money Market -Effective Yield for October 1999 4.352% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures.. Terrence L. Belanger, Treasurer CITY OF DIAMOND BAR AGENDA NO. ( AUENDA REPORT TO: Honorable Mayor and City Council REPORT DATE: December 16, 1999 MEETING DATE: December 21, 1999 Manager FROM: Terrence L. Belanger, City g TITLE: al Financial Report and Final Audit Reports for the year ended June 30, Transmittal of Comprehensive Annu 1999. SUMMARY: of Conrad and Associates, The City's Finance Department in concert with the city's independent auditing al R port. Once again this fiscal L.L.P. has prepared the Fiscal Year 1998 99 Comprehensive California Society Of year, the City will be submitting its Comprehensive Annual Financial Report c°rttficat of excellence award Municipal Finance Officers and to the Government Finance Officers Associatio programs. (The city has received both awards forthe past four consecutive fiscal years). or the City of Diamond The accounting firm of Conrad and Associates, L.L.P. has been retained aave been prepared and are also being Bar. In conjunction with this services, final audit reports for FY9 transmitted. Since the City received funds from the Federal Government, the audit reports include special reports as required by the Single Audit Act. As indicated in the financial reports, the City finished the fiscal year in an extremely positivelfinancial easeof position. The General Fund equity increased from $13,242,726 to $16,217,200 duringeyear, ,792. and $2,974,474. The overall increase in fund equity for all governmental fund types RECOMMENDATION: e Annual Financial Report and Final Audit Reports for FY98-99 as prepare Receive and file the Comprehensiv by the City Finance Department and Conrad and Associates, L.L.P. LIST OF ATTACHMENTS: public Hearing Notification _ Staff Report _ City Clerk's _ Resolution(s) _Bid Spec (on file in k's Office) _ Ordinances(s) XX Other FY 98 99 CAFR FY98-99 Audit Reports — Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed —Yes— No Yes No 2. Does the report require a majority or 415 vote? — Yes_ No 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? — Yes— No 5. Are other departments affected by the report? _ Yes,_ No Report discussed with the following affected departments: REV Terrence L. Bela r City Manager Linda G. MagriuAbn Finance Director CONRADAND ASSOCIATES, L.L.P Honorable Members of City Council City of Diamond Bar, California CERTIFIED PUBLIC ACCOUNTANTS Independent Accountants' Report on Agreed -Upon Procedure_ s Applied to Appropriations Limit Worksheets 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 We have applied the procedures enumerated below to the appropriations limit worksheets prepared by the City of Diamond Bar, California for the year ended June 30, 2000. These procedures, which were agreed to by the City of Diamond Bar, California and the League of California Cities (as presented in the League publication entitled Article XIIIB Appropriations Limitation Uniform Guidelines) were performed solely to assist the City of Diamond Bar, California in meeting the requirements of Section 1.5 of Article XIIIB of the California Constitution. This engagement to apply agreed-upon procedures was performed in accordance with standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of the specified users of the report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures performed and the results of those procedures were as follows: We obtained the worksheets referred to above and compared the limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned worksheets to those that were selected by a recorded vote of the City Council. Results: No exceptions were noted as a result of our procedures. 2. We recalculated the mathematical computations reflected in the City worksheets. Results: No exceptions were noted as a result of our procedures. 3. We compared the current year information used to determine the current year limit and found that it agreed to worksheets prepared by the City and to information provided by the State Department of Finance. Results: No exceptions were noted as a result of our procedures. 4 We compared the amount of the prior year appropriations limit presented in the worksheets to the amount adopted by the City Council for the prior year. Results: No exceptions were noted as a result of our procedures. MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION Honorable Members of City Council City of Diamond Bar, California Page Two We were not engaged to, and did not, perform an audit, the objective of which would be the expression of an opinion on the worksheets referred to above. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriation limit for the base year, as defined by the League publication entitled Article XIIB Appropriations Limitation Uniform Guidelines. This report is intended solely for the information and use of the City of Diamond Bar, California and is not intended to be and should not be used by anyone other than this specified party. October 20, 1999 CITY OF DIAMOND BAR Diamond Bar, California Single Audit Report on Federal Awards Year ended June 30, 1999 CITY OF DIAMOND BAR Single Audit Report on Federal Awards Year ended June 30, 1999 TABLE OF CONTENTS Page Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1 Report on Compliance with Requirements Applicable to each Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal Awards in Accordance with OMB Circular A-133 2 Schedule of Federal Awards 4 Notes to the Schedule of Federal Awards 5 Schedule of Findings and Questioned Costs 6 Summary Schedule of Prior Audit Findings 7 NO` NumL � ASSOCIATES, Honorable Mayor and City Council City of Diamond Bar, California CERTIFIED PUBLIC ACCOUNTANTS 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 We have audited the financial statements of the City of Diamond Bar, California as of and for the year ended June 30, 1999, and have issued our report thereon dated October 20, 1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City of Diamond Bar's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Diamond Bar's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information and use of the reporting local government, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. A5 A-ew, 11_,Z ,,PI October 20, 1999 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION CONRADAI%0 ASSOCIATES, L.L.P. Honorable Mayor and City Council City of Diamond Bar, California CERTIFIED PUBLIC ACCOUNTANTS 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 Compliance We have audited the compliance of the City of Diamond Bar with the types of compliance requirements described in the U. S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 1999. The City of Diamond Bar's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City of Diamond Bar's management. Our responsibility is to express an opinion on the City of Diamond Bar's compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Diamond Bar's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City of Diamond Bar's compliance with those requirements. In our opinion, the City of Diamond Bar complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 1999. MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION Honorable Major and City Council City of Diamond Bar Page Two Internal Control Over Compliance The management of the City of Diamond Bar is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City of Diamond Bar's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. Schedule of Expenditures of Federal Awards We have audited the general purpose financial statements of the City of Diamond Bar, California, as of and for the year ended June 30, 1999, and have issued our report thereon dated October 20, 1999. Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB Circular A- 133 and is not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. This report is intended for the information and use of the reporting local government, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 40-pt44f 4.0e/ Asd-CC4�"I L.,�,,er October 20, 1999 CITY OF DIAMOND BAR Schedule of Federal Awards Year ended June 30, 1999 The accompanying notes are an integral part of this schedule. 4 Federal Grant/ Federal Grantor/ Domestic Project Amount Pass-through Grantor/ Assistance Identification Awards Award Award Provided to Program Title Number Number Received (1) Receivable Expenditures Subrecivients U.S. Department of Housing and Urban Development: Passed through County of Los Angeles, Environmental Development Department: Community Development Block Grant Program - Entitlement Grant 14.218 D96901-98 $ 2,510 12,490 15,000 15,000 14.218 D96902-98 6,500 - 6,500 6,500 14.218 D96903-98 - 3,827 3,827 - 14.218 D96904-98 20,143 13,972 34,115 - 14.218 D96906-98 10,852 14,615 25,467 - 14.218 D96907-97 72,169 - 71,086 - 14.218 D96908-97 8,250 - 7,304 - 14.218 D96908-98 - 14,626 14,626 - 14.218 D96909-97 26,041 136,959 136,959 - 14.218 D96909-98 - 75,177 75,177 - 14.218 D96910-98 - 33,223 33,223 - 14.218 D96901-97 12,476 - - - 14.218 D96903-97 3,000 - - - 14.218 D96904-97 11,430 - - - 14.218 D96905-97 578 - - - 14.218 D96906-97 6,649 - - - 14.218 D97910-97 9,999 - - - 14.218 D97912-97 4,162 Subtotal $194,759 304,889 423.284* 21,500 U.S. Department of Transportation: Passed through California Department of Transportation: Intermodal Surface Transportation Efficiency Act 20.205 07-5455 40.304 U.S. Department of Justice: Local Law Enforcement Block Grant 16.592 98LBVX3519 - 61,629 - - Local Law Enforcement Block Grants 16.592 99LBVX6075 - 66,817 66,817 - Subtotal - 128.446 66,817 - Federal Emergency Management Agency: Passed through California Office of Emergency Services: Disaster Assistance 83.544 1203 -DR -CA P.A.#037-19192 37.344 Total Federal Awards $272,407 433,335 490,101 21.500 (1) Based on actual cash receipts from July 1, 1998 through June 30, 1999 * Major program The accompanying notes are an integral part of this schedule. 4 CITY OF DIAMOND BAR Notes to the Schedule of Federal Awards Year ended June 30, 1999 (a) Scope of Presentation The accompanying schedule presents only the expenditures incurred (and related revenues) by the City of Diamond Bar that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards includes both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds are reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non- federal funds are excluded from the accompanying schedule. (b) Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported include any property or equipment acquisitions incurred under the federal program. (c) Subrecipients During the fiscal year ended June 30, 1999, the City disbursed $21,500 of its Community Development Block Grant funds to two subrecipients as approved by the County of Los Angeles. CITY OF DIAMOND BAR Schedule of Findings and Questioned Costs Year ended June 30, 1999 �Al Summary of Auditors' Results 1. An unqualified report was issued by the auditors' on the financial statements of the auditee. 2. There were no material weaknesses in internal control nor were there any reportable conditions. 3. The audit disclosed no noncompliance which is material to the financial statements of the auditee. 4. There were no material weaknesses or other reportable conditions in internal control over major programs of the auditee. 5. An unqualified report was issued by the auditors' on compliance for major programs. 6. The audit disclosed no audit findings required by the auditors' to be reported under paragraph .510(a) of OMB Circular A-133. 7. The major program of the auditee was CFDA # 14.218 U.S. Department of Housing and Urban Development (pass through assistance from the County of Los Angeles). 8. The dollar threshold used to distinguish Type A and Type B programs was $300,000. 9. The auditee was not considered a low risk auditee for the year ended June 30, 1999 for purpose of major program determination. There are no auditors' findings required to be reported in accordance with GAGAS. There are no auditors' findings required to be reported in accordance with paragraph .510(a) at OMB Circular A-133. 6 CITY OF DIAMOND BAR Summary Schedule of Prior Audit Findings Year ended June 30, 1999 There were no audit findings from the previous audit reports requiring follow-up during the year ended June 30, 1999. • cco"Ipm"Slve It :A AVIFt(AVII City of Diamond Bar, California Year ended June 30, 1999 t CITY OF DIAMOND BAR Diamond Bar, California Comprehensive Annual Financial Report Year ended June 30, 1999 Prepared by FINANCE DEPARTMENT CITY OF DIAMOND BAR Comprehensive Annual Financial Report Year ended June 30, 1999 TABLE OF CONTENTS EXHIBIT Page INTRODUCTORY SECTION: Letter of Transmittal i Officials of the City of Diamond Bar xiii Organization Chart xiv Certificate of Award for Outstanding Financial Reporting (CSMFO) xv Certificate of Achievement for Excellence in Financial Reporting (GFOA) xvi FINANCIAL SECTION: Independent Auditors' Report 1 General Purpose Financial Statements: • Combined Balance Sheet - All Fund Types and Account Groups AA 3 • Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types BB 5 • Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types CC 6 - • Combined Statement of Revenues, Expenses and Changes in Retained Earnings - Proprietary Fund Type DD 8 • Combined Statement of Cash Flows - Proprietary Fund Type EE 9 • Notes to the Financial Statements 10 - Required Supplementary Information 27 CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS, (CONTINUED) EXHIBIT Page Supplemental Data: General Fund: • Comparative Balance Sheets A-1 29 • Schedule of Revenue - Budget and Actual A-2 30 • Schedule of Expenditure - Budget and Actual A-3 31 Special Revenue Funds: • Combining Balance Sheet B-1 33 • Combining Statement of Revenues, Expenditures and Changes in Fund Balances B-2 35 • State Gas Tax Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-3 37 • Proposition A Transit Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-4 38 • Proposition C Transit Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-5 39 • Integrated Waste Management Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-6 40 CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS, (CONTINUED) • Air Quality Improvement Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Bicycle and Pedestrian Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Park Fees Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Park and Facility Development Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Community Development Block Grant Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Citizens Option for Public Safety (COPS) Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Asset Seizure Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Landscape Maintenance Districts Funds: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual EXHIBIT Page B-7 41 B-8 42 B-9 43 B-10 44 B-11 45 B-12 46 B-13 47 B-14 48 CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS, (CONTINUED) Capital Projects Funds: EXHIBIT Page -- • Combining Balance Sheet C-1 50 • Combining Statement of Revenues, Expenditures and Changes in Fund Balances C-2 51 • Grand Avenue Construction Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-3 52 • Capital Improvement Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-4 53 • Redevelopment Agency Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-5 54 Agency Fund: • Deferred Compensation Fund: Statement of Changes in Assets and Liabilities D-1 56 General Fixed Assets Account Group: • Comparative Schedule of General Fixed Assets by Source E-1 58 • Schedule of General Fixed Assets by Function and Activity E-2 59 0 Schedule of Changes in General Fixed Assets by Function and Activity E-3 60 CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS. (CONTINUED) EXHIBIT Page Table No. STATISTICAL SECTION: General Governmental Expenditures by Function 1 61 General Governmental Revenues by Source 2 62 Secured Property Tax Levies and Collections 3 63 Assessed and Estimated Actual Values of Taxable Property 4 64 Property Tax Rates - All Direct and Overlapping Governments 5 65 Principal Taxpayers 6 66 Computation of Legal Debt Margin 7 67 Computation of Direct and Overlapping Debt 8 68 Schedule of Insurance in Force 9 69 Demographic and Miscellaneous Statistical Information 10 70 Residential and Commercial Construction 11 71 Ratio - Unreserved General Fund Balance to Annual General Fund Expenditures 12 72 Schedule of Credits 13 73 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 Internet: http://www.ci.diamond-bar.ca.us • City Online (885): (909) 860-5463 December 3, 1999 Honorable Mayor and Members of the City Council City of Diamond Bar Diamond Bar, California It is a pleasure to submit the Comprehensive Annual Financial Report of the City - of Diamond Bar for the fiscal year ended June 30, 1999. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. We believe the data — presented is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the City as measured by the financial activity of its various funds and account groups; and that all disclosures necessary to enable the reader to gain a full understanding of the City's financial affairs have been included. The Comprehensive Annual Financial Report (CAFR) is presented in three Wen Chang sections: introductory, financial and statistical. The introductory section includes Mayor this transmittal letter, the City's organizational chart and a list of principal Deborah H. O'Connor officials. The financial section includes general purpose financial statements and Mayor Pro Tem schedules, the independent auditor's report, and the notes to the financial statements. The statistical section includes selected financial and demographic Eileen R. Ansari information on a multi-year basis. Council Member Carol Herrera In addition to the financial audit, the City is legally required to also conduct an Council Member annual single audit in conformity with the provisions of the Single Audit Act of 1984 and the US Office of Management and Budget Circular A-133, Audits of - Robert S. Huff States, Local Governments, and Non -Profit Organizations. Information related to Council Member this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors' reports on the internal control structure and compliance with applicable laws and regulations, are not included with this report and are issued as a separate document. -i- Recycled paper AWARDS The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Diamond Bar for its comprehensive annual financial report for the fiscal year ended June 30, 1998. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. The CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of Diamond Bar has received the Certificate of Achievement for the last four consecutive years (fiscal years ended 1995, 1996, 1997, and 1998). We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to GFOA. The City of Diamond Bar has also been awarded the Certificate of Award for Outstanding Financial Reporting by the California Society of Municipal Finance Officers for its comprehensive annual financial report for the last four consecutive years. REPORTING ENTITY AND ITS SERVICES This Comprehensive Annual Financial Report includes all funds and account groups of the City. The City directly provides a limited range of services and contracts for several other services. The City's significant reliance on contracted services has the benefit of reducing expenses to the citizens of the City of Diamond Bar while simultaneously providing the City with a high degree of flexibility in responding to changing economic conditions. Contracted services include police protection, building and safety, street maintenance, recreation services, park maintenance, capital improvement projects, animal control, attorney services and engineering. Staff provided services include customer service, community development (which includes planning, building and safety management, and code enforcement), public works (which includes engineering, capital projects administration, street maintenance contract management, traffic and transportation matters, engineering contract management, and subsidized transit ticket sales), community services (which includes senior services, park maintenance, recreation contract management and landscape maintenance), economic development, redevelopment, community relations, grant administration, financial management and administrative management. All of these activities are included in this report. Fire protection is provided by the Los Angeles County Fire District which is independent of the City. Funds are collected through property tax bills and are disbursed directly to the Los Angeles County Fire District by the Los Angeles County Tax Collector's Office. Water services for the City are provided by the Walnut Valley Water District. Refuse collection is provided by private waste collection companies. Additionally, schools are provided by both the Walnut Valley Unified School District and the Pomona Unified School District. Accordingly, none of these activities are included in this report. ECONOMIC CONDITION AND OUTLOOK Located at the junction of the 57 and 60 freeways, the City of Diamond Bar is at the hub of the Los Angeles basin transportation network. A twenty-five mile radius encompasses Pasadena, downtown Los Angeles, Long Beach, Irvine and Riverside. Diamond Bar is a relatively young residential community of about 56,000, situated among the meandering hills and valleys of Brea Canyon. Many desired services can be found in Diamond Bar's shopping and business centers. Recreational opportunities within the City include more than 70 acres of developed park facilities and an 18 hole public golf course. During the past couple of years, the City of Diamond Bar's economy has seen a slight improvement. This fiscal year was no exception as illustrated by higher sales tax revenues, new business starts and a slight reduction in office vacancy rates. In addition, this year saw the construction of two large previously approved residential projects consisting of 157 high quality upper scale homes and four new office buildings. This, in addition to several new business commitments, is a signal that the economy in Diamond Bar is improving and will continue to grow. The City's Community Redevelopment Agency saw the implementation of the - Redevelopment Plan for the Economic Revitalization Project Area. By investing in the community, the Redevelopment Agency is working to remove blighting conditions within the city's commercial areas and to improve traffic flow on the City's major - thoroughfares. MAJOR INITIATIVES For the Year. In the FY98-99 budget, the City of Diamond Bar identified several major programs and projects necessary to meet increased service levels and to prepare the City for the future requirements of its residents. The following is a list of the significant activities accomplished this fiscal year. The City Council continued its pledge to improve communications with all citizens and seek out public input on several key projects and issues. Advisory task forces on off- site parking and trash collection completed their work and reported their recommendations to the City Council. The City Council formed new task forces to advise on the development of a Community -Civic Center, and to study the proposed expansion by the State of California to the Lanterman Developmental Center. These groups held several meetings throughout the year and periodically submitted their findings and recommendations to the City Council for review and possible action. The City's Capital Improvement Program for FY 98-99 included several street rehabilitation and maintenance projects. This included the rehabilitation of Diamond Bar Boulevard from Palomino to the northerly City limits, and the elimination of water seepage problems on Meadowglen Road. As a part of the ongoing street maintenance program, the City's pavement management plan divided the City into seven slurry seal areas. This fiscal year marked the completion of the cycle with the slurry sealing of the seventh and final area. During FY98-99, the Diamond Bar Community Redevelopment - Agency contributed to the design of two major street rehabilitation projects (located along Brea Canyon Road and Golden Springs Road). Contracts for these projects were awarded by the City, and it is anticipated that the construction will be completed during - FY 99-00. Transportation and traffic continue to be major sources of concern for the City. The City has continued its popular transit subsidy and Dial -a -Cab programs. The transit subsidy program offers a 20% to 50% discount to citizens on transit passes for Foothill Transit, Metrolink, and the MTA. The other extremely popular program implemented by the City is the Dial -a -Cab program, which offers senior and handicapped citizens taxicab transportation at a nominal rate. These programs are being funded by Proposition A Transit Funds. The City has implemented an ongoing traffic signal program, which is designed to place signals at several warranted locations throughout the community. Traffic signals installed this year include Diamond Bar Boulevard at the intersections of Palomino/Gentle Springs, and Montefino & Quail Summit. For several years, the City Council has been concerned with traffic safety and the safety of school children in and around the City's schools. In an effort to create a safe environment for the City's school children, there were traffic studies done at each of the City's schools. This information was assimilated into comprehensive report, which outlined areas for improvement. This fiscal year saw the implementation of some of these improvements. It is anticipated that over the next several years, more of these recommendations will be implemented as resources come available. - In its continuing effort to serve the citizens of Diamond Bar, the City has been striving to improve and enhance civic and recreational opportunities within the City. On that note, the City Council appointed a Community/Civic Center Task Force. The task force with the aid of an architectural firm explored various aspects of creating such a center. Facilities being considered for the future community/civic center include a senior service element, a library, a sports complex with a gymnasium and swimming pool, a -iv- city hall and a performing arts center. In addition to discussing the facilities to be included within the center, eighteen sites were considered as possible locations. To encourage community involvement, there was a community survey to allow the public to voice their preferences. It is anticipated that the work of the Community/Civic Center Task Force will continue as detailed designs are prepared and the fiscal analysis of construction and operation costs are completed. The City continued its implementation of an aggressive economic development program. The mainstay of this program has been the marketing of Diamond Bar. The City has and will continue to participate in trade shows in an effort to draw attention to the City's business friendly environment. In addition, another marketing tool being used is the City's Internet World Wide Web site. The web site has a vast amount of useful information about the City, ranging from a community calendar to a site selection - area, which has pictures, maps and availability of commercial sites within the City. This fiscal year saw the start of construction of four new office buildings in the Gateway Corporate Center and the addition of several new retail establishments. The City continued to support the Diamond Bar branch of the Los Angeles County Public Library. This was done through the library computer program which was originally implemented by the City. This includes the provision of ongoing technical assistance, various computer programs, and internet access. This program has provided a wonderful resource to the community which can be used by all, whether it is a student working on a research paper or someone wanting to look at the City's web page on the internet. For the Future - The accompanying financial statements reflect an excellent financial condition. This has been accomplished through a combination of sound leadership and management and a conservative financial approach. Reserves have been built in anticipation of a funding loss which was anticipated to -- occur in FY97-98. The City has received State subventions based upon an incorporation population of 74,115. By law, starting in FY97-98, these subventions were to be based on the actual population, which is estimated to be 56,000. Assembly Bill 1226 and Senate Bill 1584 re -instituted the City's incorporation population in January 1998. These statutes provide for the City to continue to receive State subventions based on the incorporation population until December 31, 1999. Operating expenditures over the past two fiscal years have been reduced to compensate for the anticipated lose in revenues. The goal is to implement revenue enhancement activities and expenditure reduction decisions that will continue to mitigate the impact of this "shortfall". To that end, the City Council has selected as its number one goal for FY99-00, the creation of an Economic Development Strategic Plan. Such a plan will provide a blueprint for how the City hopes to enhance the economic stability of the community, -v- and would include measures for attracting new businesses, retaining existing businesses and providing necessary business assistance. It is anticipated that the plan will also include revitalization ideas for existing commercial development. As stated earlier, to further increase economic growth opportunities within the City, the City formed the Diamond Bar Community Redevelopment Agency in April 1996. The Diamond Bar Economic Revitalization Area includes most of the City's commercial and industrial districts. This redevelopment plan provides a framework for future activities. Some of these activities may include a Commercial and Industrial Rehabilitation program, a Business Expansion and Retention Program, and a Parking Improvements Program. FY1998-99 saw the commencement of major redevelopment activities. got underway. The Redevelopment Agency entered into two Development and Disposition Agreements. These agreements provided for the building of four office buildings located within the Gateway Corporate Center. These buildings will be the future home of Allstate Insurance Company and The Travelers Group. This building activity has encouraged other development within the Corporate Center further enhancing the City's economic future. FINANCIAL INFORMATION Internal Control Structures Management of the City is responsible for establishing and maintaining an internal control structure designed to ensure the assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; (2) the valuation of costs and benefits requires estimates and judgements by management. Budgetary Controls The City adopts an annual budget prepared on the modified accrual basis for all of its governmental funds. Revisions that alter the total appropriations of any funds are approved by the City Council. Prior year appropriations lapse unless they are re - appropriated through the formal budget process. Expenditures may not legally exceed appropriations at the fund level. During the year, there were supplemental budgetary appropriations amounting to $2,521,570. As demonstrated by the statements and schedules included in the Financial section of this Report, the City meets its responsibility for sound financial management. -vi- Accounting System The City's accounting records for general government operations and agency funds are maintained on a modified accrual basis. Accordingly, revenues are recognized when measurable and available, and expenditures are recognized when goods and services are received. Accounting for the City's internal service operations are maintained on the accrual basis. In addition, the City maintains a General Fixed Assets Account Group to account for fixed assets acquired by the City which are not part of the internal service funds. The City also maintains a General Long Term Debt Account Group to record the City's long term debt obligations including accumulated employee vacation and sick time. General Government Functions The following schedule presents a summary of general, special revenue, and capital project fund revenues for the fiscal year ended June 30, 1999 and the amount and percentage of increases or decreases in relation to prior year revenues. INCREASE PERCENT PERCENT (DECREASE) INCREASE REVENUES AMOUNT OF TOTAL FROM 1997-98 (DECREASE) Taxes 5,878,376 24.99% 366,621 6.65% Special Assessments 553,443 2.35% (8,329) -1.50% Licenses, Permits, and Fees 2,147,195 9.13% 900,040 72.17% - Intergovernmental 6,535,812 27.79% (2,642,237) -28.79% Fines & Forfeitures 573,449 3.30% 354,374 161.76% Charges for Services 481,248 2.77% 49,228 11.39% Proceeds from Sale of Prop 6,095,931 5.92% 6,095,931 -- Interest 1,191,305 6.66% 24,751 -0.64% Other Revenue 63,309 0.36% (1,266.648) -95.24% TOTAL 23,520,068 100.00% 3,873,731 Revenues for the 1997-98 fiscal year were $19,646,337 as compared with $23,520,068 for the 1998-99 fiscal year, an increase of $3,873,731 or 19.72 percent. There were increases in several of the tax categories. The major increases were in Sales Tax and Transient Occupancy Tax. The increase in Sales Tax is a sign of an improving economy, as well as the seeing some results from the City's aggressive economic development activities. During FY97-98, one of the City's hotels under went a major renovation. This renovation has paid off with higher occupancy rates and increased Transient Occupancy revenues to the City. Property tax revenue increased slightly due to a slight increase in the assessed valuation of properties. -vii- The Licenses, Permits and Fees category shows a significant increase. This is due primarily to a $815,189 increase in building, planning and engineering fees. The reason for this increase was due to the construction of four new office buildings and a new housing tract consisting of 134 houses. There was also an increase in Recreation Program revenues. The Recreation Program continues to grow each year due to several factors. These factors include increased marketing, better class offerings and flexibility, additional athletic activities and the addition of new programs. There was a general overall decrease in Intergovernmental Revenues of $2,642,238. The major component of this decrease was a reduction of $2,322,929, which were associated with the construction of Pantera Park. These funds were composed of Proposition A -Safe Neighborhood Parks revenue and Prop A -Transit fund intergovernmental exchange revenues. As such are one-time revenues. Another component of the reduction in Intergovernmental Revenue Category was the one time award of State Environmental Enhancement Program funds earned during FY97-98. The City also received Federal and State Funds during FY97-98 to aid in some of the City's road projects. Fines and Forfeiture Revenue increased across the board. The major increase was in Traffic Fines. The Traffic Fine increase of $320,600 was due to a change in the allocation method used by the State, as well as the concentrated traffic patrol and citations within the City. Parking Fines also increased as a result of increased enforcement. The False Alarm revenues were also up this year due to increased collection efforts. The increase in the Charges for Services Category is primarily due to continued increase in transit pass sales. The City offers a discounted transit pass program to its citizens. Each year the popularity of the program continues to grow. The Other Revenue category was significantly high last fiscal year due to the sale of land owned by the City. The revenue from the sale of this land amounted to $1,297,575. The net change in the Other Revenue category is an increase of $30,927. This fiscal year, another category was added to the revenue summary. This category, Proceeds from Sale of Property, was created to account for activities related to the two development and disposition agreements entered into by the Diamond Bar Redevelopment Agency. These two agreements provided that the Redevelopment Agency purchase and resale land to developers. These agreements have resulted in the building of four new office buildings, which will house two major insurance companies. - It is also anticipated that there will be significant tax increment revenue generated for the Redevelopment Agency as a result of these agreements. -viii- The following schedule presents a summary of general, special revenue, and capital project fund expenditures for the fiscal year ended June 30, 1999 and the amount and percentage of increases and decreases in relation to prior year's expenditures. INCREASE PERCENT PERCENT (DECREASE) JNCREASE EXPENDITURES AMOUNT OF TOTAL FROM 1997-98 (DECREASE) - General Government 2,498,905 10.99% (43,235) (1.70%) Public Safety 4,738,375 20.84% 643,974 15.73% Highways and Streets 1,187,265 5.22% (1,347,025) (53.15%) Public Works 1,652,524 7.27% (68,319) (3.97%) Community Development 397,081 1.75% (206,036) (34.16%) Parks, Recreation, & Culture 1,489,708 6.55% (187,959) (11.20%) Capital Outlay 1,204,727 5.30% (2,120,124) (63.77%) Cost of Property Sold 9,462,013 41.61% 9,462,013 _ Debt Service 106,440 0.47% 78,376 279.28% TOTAL 22,737,038 100.00% 6,211,665 Expenditures for the 1997-98 fiscal year were $16,525,373 as compared with $22,737,038 for the 1998-99 fiscal year, an increase of $6,211,665, or 37.6 percent. The decrease in the General Government category was as a result of various increases and decreases between the various divisions within this category. There was a decrease - in the City Manager's division due to the elimination of a Deputy City Manager's position and the allocation of costs to the Redevelopment Agency. The City was a party to lawsuits during the fiscal year causing an increase in the City Attorney expenditures. - This fiscal year there were no election costs which is reflected as a reduction in the City Clerk's division expenditures. The increase in Public Safety expenditures was as a result of two primary factors. Sheriff's contract costs increased due to the City Council's continued emphasis on traffic safety issues and crime prevention. The traffic safety emphasis consisted of instituting traffic checkpoints and increased enforcement around the City's schools. Crime prevention was addressed via the addition of personnel via its law enforcement contract with the County of Los Angeles Sheriff's Department. The other factor was an increase of $293,036 in Building and Safety costs. This fiscal year saw the construction of four new office buildings and a new housing tract consisting of 134 houses. This increase is offset by a corresponding increase in related revenues. During FY97-98, the City's street and public works expenditures were higher than FY - 98-99 due to the timing of several construction projects. This fiscal year, even though there were several projects budgeted, the timing was such that the contracts did not get awarded until very late in the year. Therefore work did not get started until FY 99-00. The Community Development category was significantly lower this fiscal year for several reasons. Due to a change over in staffing and the elimination of a senior level staff position there were salary savings of nearly $70,000. The City's Development Code was completed during the prior fiscal year resulting in a reduction in professional services during FY 98-99. The decrease the Parks, Recreation, and Culture section was due to the sale of Proposition A -Transit funds amounting to $385,000 last fiscal year. The proceeds from the sale of these funds were used for various parks, recreation and cultural activities. When this is taken into consideration, there was actually an increase of $178,964 in this category's expenditures this fiscal year. This increase was due to additional programs being offered through the City's recreation program and the operation of the City's new park (Pantera) for a full year. Capital Outlay category shows a significant reduction in expenditures from the previous year. This is due to the previous year's construction and completion of Pantera Park - ($2,072,679) and furnishing of new City Hall office facilities. Major capital outlay items for FY98-99 included the replacement of the City's staff computer system, four vehicles, and the commencement of two park ADA retrofitting projects. This fiscal year, another category was added to the expenditure summary. This category, Cost of Property Sold, is an offset to the Proceeds from Sale of Property category in the revenue summary. It was set up to account for activities related to the previously discussed two development and disposition agreements entered into by the Diamond Bar Redevelopment Agency. Debt Service requirements were increased as a result of the City redevelopment agency's increased indebtedness. Fund Balances The General Fund ended the 1998-99 fiscal year with a fund balance of $16,217,200. This is an increase of $2,974,474 or approximately 22.5% increase from the balance at June 30, 1998. Of this, $213,764 is reserved for encumbrances, debt service and special programs. There is $4,556,753 reserved for Advances to the Diamond Bar Redevelopment Agency. In addition, there is $110,719 designated for specific projects and programs, including $104,413 for library service enhancement. This leaves an undesignated fund balance of $11,335,964. Cash Management The City invests temporarily idle funds in accordance with the Government Code and the investment policy approved by the City Council. During FY98-99, funds were invested in the Local Agency Investment Fund (LAIF), which is administered by the State Treasurer's Office and a Money Market Mutual Fund account with Well's Fargo -x- Bank. The City invested in LAY to the maximum balance of $20,000,000, any available cash over and above the LAIF account is invested in the Money Market Mutual Fund. The City manages all of its cash and investments on a pooled basis. Interest earnings are allocated to the various funds based on their share of cash and investment balances. The average yield on investments managed by the City was 5.36%. Defined Benefit Pension Plan The City has contracted with the California Public Employees Retirement System (PERS) to provide retirement, disability, death and survivor benefits for all eligible full and part-time City employees. The pension benefit obligation was computed as part of an actuarial valuation performed as of June 30, 1998. The total over -funded pension obligation applicable to the City employees was $545,541 at June 30, 1998. The City's contribution to the system based on actuarially determined requirements was $208,953 for FY97-98. For the three years ended June 30, 1997, 1998 and 1999 the total contribution to PERS was 13.27%, 13.65%, and 13.16% respectively, of the annual covered payroll. The total contribution paid by the City included employer contributions as well as member contribution for which the City is contractually obligated to pay on behalf of its employees. Debt Administration As of June 30, 1999, the City of Diamond Bar had no outstanding general obligation bonds. In fiscal year 1994-95, the City entered into a lease agreement for financing the acquisition of a telephone system in the amount of $22,356 to be paid in sixty monthly installments ending in March 2000. The balance to be paid is $4,209 including $158 in interest. Risk Management The City of Diamond Bar is a member of the California Joint Powers Insurance Authority (CJPIA) for the purpose of pooling its general liability losses and claims with the approximately 83 other member agencies. Each member agency retains the first $20,000 of each claim. Claims above $20,000 are shared by all the member agencies up to a maximum of $50,000,000 per occurrence. The City has also established a self-insurance internal service fund to cover the City's share of any potential losses not covered by the CJPIA. The City Council established a policy of annually transferring $100,000 to the fund to create a self-insurance reserve. When the reserve reaches $1,000,000, the reserves will be deemed to be sufficient. The self-insurance reserve at June 30, 1999 was $1,100,480. Acknowledgements The preparation of this Comprehensive Annual Financial Report on a timely basis was made possible by the dedicated service of the City's Finance Department staff, and through the cooperation of the entire City staff. Each staff member has my sincere appreciation for the contributions made in the preparation of this Report. I would also like to thank our independent auditor, Conrad & Associates L.L.P., for its expertise and advice in the preparation of the City's Comprehensive Annual Financial Report. In closing, without the leadership and support of the City Council of the City of Diamond Bar, the preparation of this Report would not have been possible. Sincerely, 4%wt' 9. ",or Terrence L. Belanger City Manager OFFICIALS OF THE CITY OF DIAMOND BAR June 30, 1999 CITY COUNCIL Wen Chang, Mayor Deborah H. O'Connor, Mayor Pro Tem Eileen R. Ansari, Council member Carol Herrera, Council member Robert S. Huff, Council member CITY OFFICIALS Terrence L. Belanger, City Manager James DeStefano, Deputy City Manager Michael Jenkins, City Attorney Lynda Burgess, City Clerk Bob Rose, Community Services Director David G. Liu, Deputy Public Works Director Linda G. Magnuson, Finance Director e i O U C O s Ca< c d c CD_ M C O Q W a U 5 U LL- F c � •O > V C O fa C A V t eC •cE . V C � u � •E W � o Uj CL a a 0 U L �{ l 1�� W T d N a V ♦ O Q V R N NO L VO •� U N C 10 Q C E C C U Cl) O n u O d . � r _ O eci E Q U W O = C > OO v Y cu L 0 � _ n cu � m h tin L m O — _ O �V pp U o U 7= Q U U � > � M W C Lyd 007 y • O E J d cn E a� V U O >1 V e i O U C O s Ca< c d c CD_ M C O Q W a U 5 U LL- F c � •O > V C O fa C A V t eC •cE . V C � u � •E W � o Uj CL a a 0 U Xlv 4 L W Qi d N a V ♦ O Q V R N NO L O 0) _ C N C 10 Q C E C C U Cl) n u Xlv 4 u m y Oo ♦ Q V R L O 0) _ C Q C E C C O d C _ O eci W O = C v Y E •A 00 in L 0 � _ n cu � m m _ O N 7= Q U � > Q URf u . y O C Lyd 007 y • O N J d cn E a� V U up bD -a c_v C W c l0 > Q cu � O CL Quu°W C V O w aui U m -� Xlv XV Certificate of Achievement for Excellence in Financial Reporting Presented to City of Diamond Bar, California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 1998 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. i a,ww President 4X0* Executive Director xvi CONRAD.V*41D CERTIFIED PUBLIC ACCOUNTANTS 1100 MN REET, SUITE C ASSOCIATES, L.L.P IRVINE, CALIFORNIA92614 (949) 474-2020 Fax (949) 263-5520 Honorable Mayor and City Council City of Diamond Bar Diamond Bar, California Independent Auditors' Report We have audited the accompanying general purpose financial statements of the City of Diamond Bar, California as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility of the management of the City of Diamond Bar, California. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Diamond Bar, California as of June 30, 1999, and the results of its operations and the cash flows of its proprietary fund type for the year then ended in conformity with generally accepted accounting principles. The information regarding the Year 2000 issue identified as required supplementary information in the table of contents is not a required part of the basic financial statements, but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation regarding this supplementary information. However, we did not audit the information and do not express an opinion on it. In addition, we do not provide assurance that the City of Diamond Bar is or will become year 2000 complaint, that the City of Diamond Bar's year 2000 remediation efforts will be successful in whole or in part, or that parties with which the City does business are or will become year 2000 complaint. MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION Honorable Mayor and City Council City of Diamond Bar Page Two Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund financial statements listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of Diamond Bar, California. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. The scope of our audit did not include the supplemental statistical schedules listed in the table of contents and we do not express an opinion on them. In accordance with Government Auditing Standards, we have also issued our report dated October 20, 1999 on our consideration of the City of Diamond Bar's internal control over financial reporting and our tests of its compliance with certain provision of laws, regulations, contracts and grants. &IM4 61041 al October 20, 1999 u CITY OF DIAMOND BAR Combined Balance Sheet - All Fund Types and Account Groups June 30, 1999 Governmental Fund Types Special Capital General Revenue Projects Assets and other debits Assets: Cash and investments (note 2) $12,766,083 Accounts receivable 259,729 Interest receivable 304,685 Due from employees 9,490 Due from other funds (note 10) 76,635 Due from other governments 1,126,947 Prepaid exenses - Advances fo other funds (note 6) 4,556,753 Fixed assets (note 3) - Other debits: Amount to be provided for retirement of general long-term debt Total assets $19,100,322 Liabilities equity and other credits Liabilities: Accounts payable $ 1,220,177 Accrued payroll 117,106 Retentions payable 300 Deferred revenue 144,824 Due to other funds (note 10) 852,273 Deposits 548,442 Due to other governments - Compensated absences payable (note 4) - Obligations under capital lease (notes 4 and 5) - Advances from other funds notes 4 and 6) Deferred,compensation payable Total liabilities 2,883,122 Equity and other credits: Investment in general fixed assets - Retained earnings: Unreserved - Fund balances (note 8): Reserved 4,770,517 Unreserved - designated 110,719 Unreserved - undesignated 11,335,964 Total equity and other credits 16,217,200 T tall' b'lities a uity 10,901,601 25,253 682,618 11,609,472 133,896 5,564 325,041 16,308 480,809 203,097 10,925,566 11,128,663 1,463,434 4,398 1,100,679 2,568,511 192,379 16,826 105,928 1,683,041 135,166 Proprietary Fund T e ntema Service 1,126,289 1,126,289 25,769 2,133,340 25,769 — - 1,100,520 296,040 - 139,131 435,171 1,100,520 and other credits $19,100,322 11,609,472 2,568.511 See accompanying notes to the financial statements. 3 1,126,289 EXHIBIT AA Fiduciary Account Grou s Totals Fund T e General (jener-a-r—(Memorandum Onh') gtncyFixed Assets Long -Term Debt lig - 26,257,407 24,529,350 - - 284,982 218,437 - 309,083 296,678 - 9,490 1,177,314 1,327,970 1,809,565 2,224,774 107,096 4,556,753 741,526 7,008,196 - 7,008,196 6,768,037 4.703.853 4.701853 875,940 7.008.196 4.703,853 46,116,643 37,089,808 - - - 1,572,221 2,120,904 - - - 122,670 119,080 - - - 17,126 68,079 - - - 250,752 38,384 - - - 1,177,314 1,327,970 - - - 2,231,483 493,814 - - 151,474 16,308 - - 143,049 143,049 125,390 - - 4,051 4,051 9,024 - - 4,556,753 4,556,753 741,526 - - - 743,199 - - 4,703,853 10,226,893 5,803,678 - 7,008,196 - 7,008,196 6,768,037 - - - 1,100,520 1,175,851 - - - 5,269,654 1,540,118 - - - - 11,175,416 9,525,004 11,3 3 5,964 12,277,120 7,008,196 - 35,889,750 31,286,130 7,008,196 4,703,853 46,116,643 37,089,808 4 5 CITY OF DIAMOND BAR Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types Year ended June 30, 1999 Totals Special Capital (Memorandum Only) _ General Revenue Projects 1999 IY98 Revenues: Taxes $ 5,878,376 - - 5,878,376 5,511,755 Special assessments - 553,443 - 553,443 561,772 Licenses, permits and fees 2,145,623 - 1,572 2,147,195 1,247,155 Intergovernmental 3,346,107 3,189,705 - 6,535,812 9,178,049 Fines and forfeits 573,449 - - 573,449 219,075 Chazges for services - 481,248 - 481,248 432,020 Proceeds from sale of property - - 6,095,931 6,095,931 Investment income 596,019 560,103 35,183 1,191,305 1,166,554 Other revenues 61,309 2,000 - 63,309 1,329,957 Total revenues 12,600,883 4,786,499 6,132,686 23,520,068 19,646,337 Expenditures: Current: Generalovernment 2,498,905 - - 2,498,905 2,542,140 Public s�ety 4,715,346 23,029 - 4,738,375 4,094,401 Highway and streets - 752,555 434,710 1,187,265 2,534,290 Public works 1,224,045 425,746 2,733 1,652,524 1,720,843 Community development - 136,980 260,101 397,081 603,117 Parks, recreation and culture 1,464,357 25,351 - 1,489,708 1,677,667 Capital outlay 361,018 36,808 806,901 1,204,727 3,324,851 Cost of property sold - - 9,462,013 9,462,013 - - Debt service: Interest - - 106,440 106,440 28,064 Total expenditures 10,263,671 1,400,469 11,072,898 22,737,038 16,525,373 Excess (deficiency) of (un revenues over er) expenditures 2,337,212 3,386,030 54,940.212) 783,030 3,120,964 Other financing sources (uses): Operating transfers in 927,620 - 1,148,611 2,076,231 5,640,606 Operating transfers out (290,358) (1,945,338) - (2,235,696) (5,913,852) Proceeds of advances 3,815,227 3.815,227 362,107 Total other financing sources (uses) 637,262 (1,945,338) 4,963,838 3,655,762 88,861 Excess of revenues and other financing sources over expenditures and -- other financing uses 2,974,474 1,440,692 23,626 4,438,792 3,209,825 Fund balances at beginning of year 13,242,726 9,687,971 411,545 23,342,242 20,132.417 - Fund balances at end of year $16,217,200 11,128,663 435,171 27,781,034 23,342,242 See accompanying notes to the financial statements. 5 CITY OF DIAMOND BAR Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual All Governmental Fund Types Year ended June 30, 1999 General Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 5,331,000 5,878,376 547,376 Special assessments - - - Licenses, permits and fees 2,095,950 2,145,623 49,673 Intergovernmental 1,956,200 3,346,107 1,389,907 Fines and forfeits 306,500 573,449 266,949 Charges for services - - - Proceeds from sale of property - - - Investment income 656,000 596,019 (59,981) Other revenues 53,720 61,309 7,589 Total revenues 10,399,370 12,600,883 2,201,513 Expenditures: Current: Generalovernment 2,874,918 2,498,905 376,013 Public safety 4,845,275 4,715,346 129,929 Hi ways and streets Public works 1,562,712 1,224,045 338,667 Community development Parks, recreation and culture 1,641,464 1,464,357 177,107 Capital outlay 439,593 361,018 78,575 Cost of property sold - - - Debt service: Interest - - Total expenditures 11,363,962 10,263,671 1,100,291 Excess (deficiency) of revenues over (under) expenditures (964,592) 2,337,212 3,301,804 Other financing sources (uses): Operating transfers in 943,758 927,620 (16,138) Operating transfers out (387,668) (290,358) 97,310 Proceeds of advances - - - Total other financing sources (uses) 556,090 637,262 81,172 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (408,502) 2,974,474 3,382,976 Fund balances at beginning of year 13,242,726 13,242,726 - Fund balances at end of year $12,834,224 16,217,200 3,382,976 See accompanying notes to the financial statements. 6 1,716,881 1,400,469 316,412 2,888,692 3,386,030 497,338 (5,756,248) (1,945,338) 3,810,910 (5,756,248) 11,945,338) 3,810,910 (2,867,556) S ecial Revenue 9,687,971 9,687,971 - 6,820,415 Variance Favorable Budeet Actual (Unfavorable) 6,095,931 548,652 553,443 4,791 3,183,921 3,189,705 5,784 365,000 481,248 116,248 508,000 560,100 52,100 X4,940,212) 6,244,280 6,026,500 4,605,573 4,786,499 180,926 3,815,227 48,000 23,029 24,971 770,300 752,555 17,745 543,050 425,746 117,304 189,531 136,980 52,551 62,000 25,351 36,649 104,000 36,808 67,192 1,716,881 1,400,469 316,412 2,888,692 3,386,030 497,338 (5,756,248) (1,945,338) 3,810,910 (5,756,248) 11,945,338) 3,810,910 (2,867,556) 1,440,692 4,308,248 9,687,971 9,687,971 - 6,820,415 11,128,663 4,308,248 7 EXHIBIT CC Canital Proi ects 4,002,852 434,710 variance Favorable Budget Actual (Unfavorable) 237,500 1,572 (235,928) 6,095,931 6,095,931 - 91462,013 35,183 35,183 6,333,431 6,132,686 200 745 4,002,852 434,710 3,568,142 28,590 2,733 25,857 314,000 260,101 53.899 3,710,468 806,901 2,903,567 91462,013 9,462,013 - - 106,4401� 06.440) 17,517,923 11,072,898 6,445,025 (11,184,492) X4,940,212) 6,244,280 6,026,500 1,148,611 (4,877,889) 2,894,795 3,815,227 920,432 8,921,295 4,963,8383 9( 57,457) (2,263,197) 23,626 2,286,823 411,545 411,545 - (1,851,652) 435,171 2,286,823 EXHIBIT DD CITY OF DIAMOND BAR Combined Statement of Revenues, Expenses, and Changes in Retained Earnings - Proprietary Fund Type Year ended June 30, 1999 Operating expenses: Insurance premiums Total operating expenses Operating income (loss) Non-operating revenues: Investment income Total non-operating revenues Income (loss) before operating transfers Operating transfer in Total operating transfers Net income (loss) Retained earnings at beginning of year Retained earnings at end of year Internal Service 1999 1998 284,400 28,143 284,400 28,143 (284,400) (28,143) 49,604 49,604 (234,796) 159,465 159,465 (75,331) 1,175,851 $1,100,520 See accompanying notes to the financial statements. 8 42.099 42,099 13,956 273.246 273,246 287,202 888,649 1,175,851 EXHIBIT EE CITY OF DIAMOND BAR Combined Statement of Cash Flows - Proprietary Fund Type Year ended June 30, 1999 See accompanying notes to the financial statements. 9 Internal Service 1999 1998 -- Cash flows from operating activities: Insurance payments $ (153,276) 1� 35,052) Net cash provided by (used for) operating activities (153,276) 135 052 Cash flows from noncapital financing activities: Cash transferred from other funds 159,465 273,246 Net cash provided by noncapital financing activities 159,465 273,246 Cash flows from investing activities: Interest received from investment 49,604 42,099 Net cash provided by investing activities 49,604 42,099 Net increase in cash and cash equivalents 55,793 180,293 Cash and cash equivalents at beginning of year 1,070,496 890,203 Cash and cash equivalents at end of year $1,126,289 1,070,496 Reconciliation of net operating income to net cash provided by (used for) operating activities: Operating income (loss) $ (284,400) (28,143) Adjustments to reconcile operating income to net cash provided by (used for) operating activities: (Increase) decrease in prepaid insurance 107,096 (107,096) (Decrease) increase in accounts payable 24,028 187 Net cash provided by (used for) operating activities $ (153,276) 135 052 Noncash investinu, capital and financing activities: During the fiscal year ended June 30, 1999, there were no noncash investing, capital or financing activities. See accompanying notes to the financial statements. 9 0.- CITY OF DIAMOND BAR Notes to the Financial Statements Year ended June 30, 1999 1 Summarof Si 6ficant Accounting Policies (a)Descrinti^^ ^f the Reportin Enti �— was incorporated April 18, 1989 under the The City of Diamond Bar (City} operates under the Council - general laws of the State of California.es The City services as authorized Manager form of government and police Highways and Streets, Park Facilities, by its general laws: Public Safety Develop ment (planning, building, zoning) and Public Improvements, Community P General Administrative Services. policies of the City conform to generally accepted accounting -- The accounting p _ enerall accepted principles as applicable to governments. As required by g Y accounting principles, these financial statements resennside=t the ed to be financially component amts, entities for which the government accountable. The City is considered to be financialloy that organizations organization if the City appoints a voting majority body and the City is able to impose its will on that organization or fits to or governing Y ene there is a potential for that organization to provide he Ciifi is also cconial sidered to be specific financial burdens on the City. City impose spec dependent (i.e., it is unable to financially accountable if an organization is fiscally adopt its budget, levy taxes, set rates ascharges, ter organizati ns are Includedas approval from the City). In certain with the City component units if the ar would ckd auseanthe City,sce of rfinancialls relationship to be are such that their exclusion misleading or incomplete. All of the City's component units are considered to be blended component units. in substance, Blended component amts, although legally d oldata from thesete tunits are, reported with is part of the governments operation overnment. The following organization the interfund data of the primary g - considered to be a component unit of the City: Diamond Bar Redevelopment A enc The Diamond Bar Redevelopment Agency (Agency) was established on February pursuant to the State of California Health and Safety Code Section 33000 6, 1996 p ose is to prepare and carry entitled "Community Redevelopment Law". Its purent of ted areas out plans for improvements, rehabilitationthof Diamond Bar- Even though itis legally also within the territorial limits of City because the City Council separate, it is reported as if it were part of the City serves as the governing board of the Agency. Upon completion, separate financial statements of the Agency can be obtained at City Hall. 10 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (b) Fund Accounting The basic accounting and reporting entity is a "fund." A fund is defined as an independent fiscal and accounting entity with a self -balancing set of accounts, recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The accounting records of the City are organized on the basis of funds and account groups classified for reporting purposes as follows: GOVERNMENTAL FUNDS General Fund The General Fund is the general operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund. Expenditures of this fund — include the general operating expenses and capital improvement costs which are not paid through other funds. Special Revenue Funds The Special Revenue Funds are used to account for proceeds of specific revenue sources that are restricted by law or administrative action for specific purposes. Capital Project Funds Capital Project Funds are used to account for financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. PROPRIETARY FUNDS The City applies all applicable GASB pronouncements in accounting and reporting for its proprietary operations as well as the following pronouncements issued on or before November 30, 1989, unless these pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) Statements and Interpretations, Accounting Principles Board (APB) Opinions, and Accounting Research Bulletins (ARBs) of the Committee on Accounting Procedures. Proprietary funds include the following fund type: CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Internal Service Fund The Internal Service Fund is used to account for goods and services provided by one department to other departments on a cost reimbursement basis. FIDUCIARY FUNDS Agency Funds Agency Funds are custodial in nature and account for assets that the City holds for _ others in an agency capacity. ACCOUNT GROUPS General Fixed Assets Account Group The General Fixed Assets Account Group is used to account for the costs of fixed assets acquired to perform general government functions. Assets purchased are recorded as expenditures in the governmental funds and capitalized at cost in the general fixed assets account group. Contributed fixed assets are recorded in the general fixed assets account group at their estimated fair market value when received. Fixed assets acquired under a capital lease are recorded at the net present value of the future minimum lease payments. Fixed assets consisting of certain improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the City. Therefore, the purpose of stewardship for capital expenditures is satisfied without recording these assets. No depreciation has been provided on general fixed assets. General Long -Term Debt Account Group The General Long -Term Debt Account Group is used to account for all long-term debt of the City, except that accounted for in the proprietary funds. (c) Measurement Focus and Basis of Accounting Governmental (general, special revenue, and capital projects) fund types are accounted for on a "spending" measurement focus. Accordingly, only current assets and current liabilities are included on their balance sheets. The reported fund balance provides an indication of available, spendable resources. Operating statements for governmental fund types report increases (revenues) and decreases (expenditures) in available spendable resources. 12 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (c) Measurement Focus and Basis of Accounting, (Continued) The proprietary (internal service) fund types are accounted for on an "income determination" or "cost of services" measurement focus. Accordingly, all assets and liabilities are included on the balance sheet, and the reported fund equity provides an indication of the economic net worth of the fund. Operating statements for proprietary fund types report increases (revenues) and decreases (expenses) in total economic net worth. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The modified accrual basis of accounting is followed by the governmental and agency funds. Under the modified accrual basis of accounting, revenues are susceptible to accrual when they become both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest on long-term debt, are recorded when a current liability is incurred. Liabilities are considered current when they are normally expected to be liquidated with -- expendable available financial resources. Taxes, subventions, entitlements, and taxpayer -assessed tax revenues held at year- end by an intermediary collecting government are recognized as revenue under the modified accrual basis of accounting. Reimbursement grant revenues are recognized when the related expenditures are incurred. Revenues from the use of money and property are recorded when earned. Licenses, permits, fines, forfeitures, charges for services, and miscellaneous revenues are recorded as governmental fund revenues when received in cash because they are generally not measurable until actually received. The accrual basis of accounting is utilized by the proprietary funds. Revenues are recognized when they are earned and expenses are recorded when the related liability is incurred. Unbilled service receivables, if material, have been reflected in the financial statements. (d) Budgetary Data The City adopts an annual budget prepared on the modified accrual basis for all of _. its governmental funds. Revisions that alter the total appropriations of any funds must be approved by City Council. Prior year appropriations lapse unless they are reappropriated through the formal budget process. Expenditures may not legally exceed appropriations at the fund level. During the year, there were supplemental budgetary appropriations amounting to $2,521,570. 13 - CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) - (1) Summary of Significant Accounting Policies. (Continued) (e) Interfund Transfers Nonrecurring transfers of equity between funds are reported as an adjustment to beginning fund balance. Operating transfers are reported as other sources and uses of funds in the statement of revenues, expenditures, and changes in fund balances for governmental fund types. (f) Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary control in the governmental funds. Encumbrances outstanding at year- end do not constitute expenditures or liabilities, but are reported as reservations of fund balance. (g) Cash and Investments Investments are reported in the accompanying balance sheet at fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. The City pools cash and investments of all funds. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance, except for $596,019 of investment income (associated with funds not legally required to receive pooled investment income) that has been assigned to and recorded as revenue of the general fund, as provided by California Government Code Section 53647. (h) Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short- term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates, and have an original maturity date of 3 months or less. Cash equivalents also represent the proprietary funds' share in the cash and investment pool of the City of Diamond Bar. 14 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) ,(1) Summary of Significant Accounting Policies, (Continued) (i) Due from Other Governments The amounts recorded as a receivable due from other governments include sales taxes, property taxes, and grant revenues, collected or provided by Federal, State, — County, and City Governments and unremitted to the City as of June 30, 1999. The County of Los Angeles assesses, bills, and collects property taxes for the City. 0) Employee Leave Benefits Vacation and sick leave time begin to accumulate as of the first day of — employment to a maximum of 160 hours. Employees who accumulate sick leave in excess of 160 hours are paid for the excess annually at one half the employee's current wage rate. In governmental fund types, the cost of vacation and sick leave benefits is recognized when payments are made to employees. A long-term liability of $143,049 of accrued benefits has been recorded by using the vesting method in the long-term debt account group representing the City's commitment to fund such costs from future operations. (k) Claims and Judgments The City records a liability for material litigation, judgments, and claims (including incurred but not reported losses) when it is probable that an asset has been impaired or a material liability has been incurred prior to year end and the probable amount of loss (net of any insurance coverage) can be reasonably estimated. (1) Capital Projects Capital projects expenditures include public domain or infrastructure projects which are not capitalized as additions to general fixed assets. (m) Postemployment Benefits The City does not provide postemployment benefits (other than pension benefits) for its employees. 15 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (1) Sum M of Significant Accounting Policies, (Continued) (n) Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes go into a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of Diamond Bar accrues only those taxes which are received within 60 days after year end. The property tax calendar is as follows: - Lien Date: March 1 Levy Date: July 1 Due Date: First Installment - November 1 — Second Installment - February 1 Delinquent Date: First Installment - December 11 (o) Fixed Assets Second Installment - April 11 Taxes are collected by Los Angeles County and are remitted to the City periodically. Dates and percentages are as follows: December 10 30% Advance January 16 Collection No. 1 April 10 10% Advance _ May 15 Collection No. 2 July 31 Collection No. 3 (o) Fixed Assets Fixed assets are not capitalized in the funds used to acquire or construct them. Instead, capital acquisition and construction are reflected as expenditures in governmental funds, and the related assets are reported in the general fixed assets account group. All purchased fixed assets are valued at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value on the date received. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Improvements are capitalized and depreciated over the remaining useful lives of the related fixed assets, as applicable. 16 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting; Policies, (Continued) (o) Fixed Assets, (Continued) Public domain ("infrastructure") general fixed assets consisting of roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems are not capitalized, as these assets are immovable and of value only to the government. Assets in the general fixed assets account group are not depreciated. (p) Comparative Data Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. However, comparative (i.e., presentation of prior year totals by fund type) data have not been presented in each of the statements since their inclusion would make the statements unduly complex and difficult to read. Certain minor reclassifications of prior year data have been made in order to enhance their comparability with current year figures. (q) Memorandum Only Totals Columns in the accompanying financial statements captioned "Totals (Memorandum Only)" are not necessary for a fair presentation of the financial statements in accordance with generally accepted accounting principles, but are presented as additional analytical data. Interfund balances and transactions have not been eliminated and the columns do not present consolidated financial information. (2) Cash and Investments Cash and investments held by the City at June 30, 1999 consisted of the following: Imprest cash on hand $ 300 Deposits 1,041,076 State Treasurer's investment pool 24,163,531 Money market mutual fund 1,052,500 Total $26,257,407 17 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) - (2) Cash and Investments. (Continued) The City is generally authorized under Section 53601 of the California Government Code and the City's investment policy to invest in the following types of investments: Medium term corporate notes Demand deposits with financial institutions Passbook savings accounts Certificates of deposit U.S. Treasury bills and notes Bankers' acceptances Commercial paper State Treasurer's Investment Pool Repurchase Agreements Negotiable certificates of deposit Money market funds Federal Agency Securities Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form of an undivided collateral pool. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. Deposits of cities and other state or local governments are classified in three categories to give an indication of the level of credit risk assumed by the City. Category 1 - includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2 - includes deposits collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. Category 2 also includes deposits collateralized by an interest in an undivided collateral pool held by an authorized Agent or Depository and subject to certain regulatory requirements under State law. Category 3 - includes deposits collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the City's name. Category 3 also includes any uncollateralized deposits. 18 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (2) Cash and Investments, (Continued) Deposits held by the City as of June 30, 1999 are classified in risk categories as follows: Category Bank Carrying Form of Deposit 1 2 3 Balance Amount Demand deposits $100,000 437 - 100,437 28,306 Certificate of deposit 100,000 912,770 - 1,012,770 1,012,770 Total deposits IZQQ,000 913,207 - 1,113,207 1,041,076 Investments held by the City as of June 30, 1999 are not classified by custodial risk because they do not represent a direct investment in securities. Carrying Amount Investments held by City not subject to categorization: Investment in State Treasurer's Investment Pool $24,163,531 Money market mutual fund 1,052,500 Total investments 25,216,031 The carrying amount of all investments in the above table is at fair value. The City is a voluntary participant in the Local Agency Investment Fund (LAIF), which is the state treasurer's investment pool, that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro -rata share of the fair value of the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage-backed securities, other asset-backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government-sponsored enterprises, and corporations. 19 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (3) Fixed Assets Balance at July 1, 1998 Additions A summary of changes in general fixed assets follows: $125,390 17,659 - 143,049 Balance at - 4,973 4,051 Balance at 3,815,227 July 1, 1998 Additions Deletions June 30, 1999 Land $1,569,898 - - 1,569,898 Buildings 1,159,345 - - 1,159,345 Improvements other than buildings 2,915,351 - - 2,915,351 Vehicles and equipment 961,737 302,183 99,046 1,164,874 Furniture and fixtures 161,706 43,112 6,090 198,728 - Total $6,768,037 345,295 105,136 7,008,196 (4) General Long -Term Debt Changes in general long-term debt for the year ended June 30, 1999 were as follows: City: -- Compensated absences payable Obligations under capital lease Redevelopment Agency: Advances from other funds Total 5) Obligations Under Capital Lease Telephone Svstem Balance at Balance at July 1, 1998 Additions Retirements June 30, 1999 $125,390 17,659 - 143,049 9,024 - 4,973 4,051 741,526 3,815,227 - 4,556,753 $875,940 3,832,886 4,973 4,703,853 The City has entered into a lease agreement as lessee for financing the acquisition of a telephone system in the amount of $22,356 to be paid in sixty monthly installments ending in March 2000. The balance to be paid is $4,209 including $158 in interest. This lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of the future minimum lease payments as of the inception date in the general fixed assets account group. Payments of principal and interest are made from the General Fund. 20 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) () Obligations Under Capital Lease, (Continued) The future minimum lease obligations and the net present value of the minimum lease payments as of June 30, 1999 were as follows: Year Ending June 30 2000 $4,209 Total minimum lease payments 4,209 Less amount representing interest (15 8) Present value of minimum lease payments 14,051 (6) Advances From/to Other Funds During the fiscal year ended June 30, 1999, the General Fund has advanced a total of $3,815,227 to the Redevelopment Agency Capital Projects Fund for various start up costs. The following represents a summary of these transactions: Balances at Balances at July 1, 1998 Proceeds Repayments June 30, 1999 Agency expenditures incurred by the City $741,526 3,815,227 - 4.556.753 Repayment of advances is not required until funds become available to the Agency. Interest accrues on advances at the average daily rate earned on investments held in the State Treasurer's investment pool. (7) Obligations Under Operatin Leases The City leases building and office facilities under noncancelable operating leases. The total costs for such leases were $208,336 for the year ended June 30, 1999. The future minimum lease payments for the lease of building and office facilities are as follows: Year endine June 30 2000 $233,588 2001 233,588 2002 246,215 Total $713,391 21 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (8) Reserves and Designations of Fund Balances The City established "reserves" of fund equity to segregate fund balances which are not appropriable for expenditure in future periods, or which are legally set aside for specific future use. Fund "designations" also may be established to indicate tentative plans for financial resource utilization in future periods. Fund balances at June 30, 1999 consisted of the following reserves and designations: The City of Diamond Bar contributes to the California Public Employees Retirement System (PERS), an agent multiple -employer public employee defined benefit pension plan. PERS provides retirement, disability benefits, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Copies of PERS' annual financial report may be obtained from its executive office: 400 "P" Street, Sacramento, California 95814. 22 Special Capital Total General Fund Revenue Proiects (Memorandum Only) Reserved for: Debt service $ 4,051 - - 4,051 Encumbrances 209,713 203,097 296,040 708,850 Advances to the Diamond Bar Redevelopment Agency 4,556,753 - - 4,556,753 -- 4,770,517 203,097 296,040 5,269,654 Unreserved: Designated for: Specific projects and programs 110,719 10,925,566 139,131 11,175,416 Undesignated 11,335,964 - - 11,335,964 11,446,683 10,925,566 139,131 22,511,380 Total fund balances $16,217,200 11,128,663 435,171 27,781,034 (9) City Employees Retirement Plan Plan Description The City of Diamond Bar contributes to the California Public Employees Retirement System (PERS), an agent multiple -employer public employee defined benefit pension plan. PERS provides retirement, disability benefits, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Copies of PERS' annual financial report may be obtained from its executive office: 400 "P" Street, Sacramento, California 95814. 22 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (9) City Employees Retirement Plan, (Continued) Funding Policy Participants are required to contribute 7% of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. For the year ended June 30, 1999, the amount contributed by the City on behalf of the employees was $116,714. The City is required to contribute at an actuarially determined rate calculated as a percentage of covered payroll. The employer contribution rate for the year ended June 30, 1999 was 6.158% for miscellaneous employees. Police and fire protection services are contracted services from outside agencies. Accordingly, no contribution is required for police and fire protection services. Benefit provisions and all other requirements are established by state statute and city contract with employee bargaining groups. Annual Pension Cost (APC) For the year ended June 30, 1999, the City's annual pension cost (employer contribution) of $92,239 for miscellaneous employees was equal to the City's required and actual contributions. The required contribution was determined as part of the June 30, 1996, actuarial valuation using the entry age normal actuarial cost method. The actuarial assumptions included (a) 8.25% investment rate of return (net of administrative expenses), (b) projected annual salary increases that vary by duration of service, and (c) 2% per year cost -of -living adjustments. Both (a) and (b) included an inflation component of 3.5%. The actuarial value of PERS assets was determined using techniques that smooth the effects of short-term volatility in the market value of investments over a four- year period (smoothed market value). PERS' unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on a closed basis. PERS has combined the prior service unfunded liability and the current service unfunded liability into a single initial unfunded liability. The single funding horizon for this initial unfunded liability is June 30, 2019. Miscellaneous Employees Three -Year Trend Information 23 Annual Pension Cost Percentage of Net Pension Fiscal Year Mm plover Contribution) APC Contributed Obli ag tion 6/30/97 $95,274 100% $0 6/30/98 95,149 100% 0 6/30/99 92,239 100% 0 23 -- CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (9) City Employees Retirement Plan, (Continued) Required Supplementary Information Entry Age Normal Actuarial Unfunded Annual UAAL as Actuarial Accrued Value Liability/ Funded Covered a % of -- Valuation Date Liability of Assets (Excess Assets) Status Payroll Payroll 6/30/95 $897,229 $944,519 $(47,290) 105.3% $1,370,916 (3.450%) 6/30/96 1,149,112 1,260,660 (111,548) 109.7% 1,306,702 (8.537%) 6/30/97 1,334,707 1,656,895 (322,188) 124.1% 1,411,740 (22.822%) - (10) Due From and To Other Funds Current interfund receivables and payables balances at June 30, 1999 are as follows: Due Due from to Other Funds Other Funds General fund $ 76,635 852,273 Special revenue funds: State gas tax - 25,727 Proposition A transit - 422 Proposition C transit - 5,163 Park fees - 519 - Community development block grant - 293,210 Capital projects funds: Capital improvement 270,433 - _ Redevelopment agency 830,246 - Total $1,177,314 1,177,314 24 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (11) Claims and Judgments The City is a member of the California Joint Powers Insurance Authority (Authority). The Authority is composed of 84 California public entities and is organized under a joint powers agreement pursuant to California Government Code Section 6500 et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self- insured losses, to purchase excess insurance or reinsurance, and to arrange for group - purchased insurance for property and other coverages. The Authority's pool began covering claims of its members in 1978. Each member government has a representative on the Board of Directors. The Board operates through a 9 -member Executive Committee. (a) City's Participation in Self -Insurance Programs of the Authority General Liability The City pays a primary deposit to cover estimated losses for a fiscal year (claims year). Six months after the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Costs are spread to members as follows: the first $20,000 of each occurrence is charged directly to the City; costs from $20,001 to $500,000 are pooled based on a members share of costs under $20,000; costs from $500,001 to $5,000,000 are pooled based on payroll. Costs of covered claims above $5,000,000 are currently paid by reinsurance. The protection for the City is $50,000,000 per occurrence and $50,000,000 annual aggregate. _ cc) Adeguacv of Protection During the past three fiscal (claims) years none of the above programs of - protection have had settlements or judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. - (12) Deferred Compensation Plan All assets of the Plan, including participant contributions and earnings therefrom, were legal assets of the City until July 1, 1998. As of July 1998, all assets of the Plan have been transferred to a trust for the exclusive benefit of plan participants and their beneficiaries. Accordingly, these assets have been excluded from the financial statements of the City. This change has no impact on the City's fund equity. 25 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (13) Contingent Liabilities The City is a defendant in various litigation arising in the normal course of operations. In the opinion of management and counsel, the outcome is not expected to materially adversely affect the financial position of the City. (14) Proposition 218 Proposition 218, which was approved by the voters in November 1996, provides certain limitations over the ability of local governments within the State of California to impose, increase and extend taxes, assessments and fees. Any new, increased, or extended taxes, assessments, and fees subject to the provisions of Proposition 218, require voter approval before they can be implemented. Additionally, Proposition 218 provides that these taxes, assessments, and fees are subject to the voter initiative process and may, in some circumstances, be rescinded in the future by the voters. As a result, the government's ability to finance the services for which the taxes, assessments and fees were imposed could be significantly impaired. Significant taxes, fees, and assessments that may be - subject to the provisions of Proposition 218 which the government currently imposes for its own benefit or as an agent for a special district, or receives from other governmental agencies, potentially include lighting and landscape district assessments. The City's management believes that language in the initiative is unclear as to the scope and impact of the proposition. Future court rulings or state legislation may clarify these issues. At this time management is uncertain as to the effect that Proposition 218 will have on the government's ability to maintain or increase the revenue it receives from taxes, assessments and fees, or its effect on interfimd payments in lieu of taxes. Also unclear is the extent to which Proposition 218 is impacted by a 1995 California Supreme Court ruling (the Guardino case) that upheld the voter approval requirements of a previously enacted state initiative (Proposition 62), particularly with regard to taxes imposed or increased between November 5, 1986 and December 11, 1995. 0XI 0 ■ CITY OF DIAMOND BAR Required Supplementary Information June 30, 1999 Risk Mitigation for the Year 2000 Issue The City of Diamond Bar is in the process of evaluating its computer systems and other equipment containing embedded chips to ascertain which of these might be impacted by a failure to properly recognize and process transactions dated on or after January 1, 2000. As of June 30, - 1999, there were no unexpended contracts with external parties to assist in remediation efforts. Because of the unprecedented nature of the year 2000 issue, it is not possible to provide assurances that the City has or will achieve complete year 2000 compliance, even after completing all planned year 2000 corrective actions and related testing. Nor can the City determine the effect, if any, on City operations should entities external to the City (other governments, significant vendors, suppliers, service providers, customers, taxpayers, businesses, _ etc.) fail to achieve year 2000 compliance in a timely manner. An audit is not designed to substantiate the assertions of management with respect to this issue or to evaluate the adequacy of management's plans with respect to this issue. Generally, the City is in the remediation stage of its year 2000 corrective action plan. 27 GENERAL FUND To account for all of the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. 28 EXHIBIT A-1 CITY OF DIAMOND BAR General Fund Comparative Balance Sheets June 30, 1999 P9 1999 1998 Assets Cash and investments $12,766,083 12,727,816 Accounts receivable 259,729 194,671 Interest receivable 304,685 296,678 Due from employees 9,490 - Due from other funds 76,635 443,209 Due from other governments 1,126,947 1,007,207 Advances to other funds 4,556,753 741,527 Total assets $19,100,322 15,411,108 Liabilities and fund equity Liabilities: Accounts payable $ 1,220,177 1,266,109 Accrued payroll 117,106 115,455 Retentions payable 300 - Deferred revenue 144,824 38,384 Due to other funds 852,273 254,620 Deposits 548,442 493,814 Total liabilities 2,883,122 2,168,382 Fund equity: Reserved for: Debt service 4,051 9,024 Encumbrances 209,713 99,817 Advances to the Diamond Bar Redevelopment Agency 4,556,753 741,526 Unreserved: Designated for: Specific projects and programs 110,719 115,239 Undesignated 11,335,964 12,277,120 Total fund equity 16,217,200 13,242,726 Total liabilities and fund equity $19,100,322 15,411,108 P9 CITY OF DIAMOND BAR General Fund Schedule of Revenues - Budget and Actual Year ended June 30, 1999 Taxes: Real estate transfer tax Sales and use tax Franchise fees Transient occupancy tax Property tax allocation Total taxes Licenses, permits and fees Intergovernmental: Motor vehicle in lieu tax Homeowners exemption Off highway tax Grants Total intergovernmental Fines and forfeits Investment income Other revenues: Rental income Donations Miscellaneous Total other revenues Total revenues Budget Actual $120,000 215,153 2,200,000 2,666,743 650,000 667,268 300,000 338,725 2,061,000 1,990.487 5,331,000 5.878.376 2,095,950 2,145.623 1,850,000 3,309,862 30,000 34,171 1,700 2,074 74,500 - 1,956,200 3,346,107 306,500 573,449 656,000 596,019 25,000 27,796 2,520 4,149 26,200 29,364 53,720 61.309 $10,399,370 12,600,883 30 EXHIBIT A-2 Variance - Favorable (Unfavorable) 95,153 466,743 17,268 38,725 (70,513) 547,376 49,673 1,459,862 4,171 374 (74,500 ) 1,389,907 266,949 (59,981 ) 2,796 1,629 3.164 7,589 2,201,513 1998 Actual 176,520 2,417,361 725,397 228,720 1,963,757 5,511,755 1,247,155 2,820,469 35,229 881 484.515 3,341,094 219,075 633,803 21,469 2,156 8.757 32,382 10,985,264 CITY OF DIAMOND BAR General Fund Schedule of Expenditure - Budget and Actual Year ended June 30, 1999 General government: City Council City Manager City Clerk Finance City Attorney Planning Economic development General government Communication and marketing Community Service Center Total general government Public safety: Law enforcement Fire Building and safety Animal control Emergency preparation Total public safety Public works Parks, recreation, and culture Capital outlay Total expenditures EXHIBIT A-3 31 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual $ 162,470 155,767 6,703 137,263 354,580 419,538 (64,958) 490,814 221,415 202,118 19,297 236,728 258,715 224,212 34,503 253,993 393,572 262,938 130,634 184,495 484,433 378,279 106,154 499,766 - - - 78,797 609,003 516,787 92,216 490,296 390,730 339,266 51,464 144,280 - - - 25,708 2,874,918 2,498,905 376,013 2,542,140 3,987,800 3,872,174 115,626 3,667,380 7,360 7,359 1 7,359 748,700 747,374 1,326 336,800 65,000 61,927 3,073 59,510 36,415 26,512 9,903 17,812 4,845,275 4,715,346 129,929 4,088,861 1,562,712 1,224,045 338,667 1,265,894 1,641,464 1,464,357 177,107 1,256,426 439,593 361,018 78,575 247,987 $11,363,962 10,263,671 1,100,291 9,401,308 31 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for specific revenues that are legally restricted to - expenditure for particular purposes. The City of Diamond Bar has twelve Special Revenue Funds: State Gas Tax Fund - To account for state gasoline taxes received under Sections 2105, 2106, 2107 and 2107.5 of the Streets and Highways Code. State law requires that these revenues be utilized solely for street related purposes. Proposition A Transit Fund - To account for the receipt and expenditure of the City's share of the %Z cent sales tax levied in Los Angeles County for local transit purposes. Proposition C Transit Fund - To account for the receipt and expenditure of Proposition C funds from the Los Angeles County Metropolitan Transportation Authority for the City's transit and transit -related improvement projects. Integrated Waste Management Fund - To account for revenues and expenditures related to the City's waste reduction efforts as related to AB939. Air Quality Improvement Fund - To account for motor vehicle registration fees received from the South Coast Air Quality Management District to reduce air pollution from motor vehicles - pursuant to the California Clean Air Act of 1988. Bicycle and Pedestrian Fund - To account for revenues and expenditures related to the receipt of state funds allocated for the purpose of the construction of bike and pedestrian paths. Park Fees Fund - To account for revenues received and expenditures made for park development and improvement. The primary source of revenue is park development fees collected from developers under the State of California's Quimby Act. Park and Facility Development Fund - To account for the development and enhancement of the City's parks. Community Development Block Grant Fund - To account for the City's allotment of CDBG funds from the federal government via the County of Los Angeles Community Development Commission. These funds are used to fund community development programs and projects benefiting low and moderate income citizens. - Citizens Option for Public Safety Fund (COPS) - To account for COPS grants received from both .the state and federal government. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. Asset Seizure Fund - To account for Narcotics Asset Forfeiture funds received from the federal government. It is required that these funds be used to enhance drug and law enforcement activities. Landscape Maintenance Districts Funds - To account for revenues and expenditures related to the special property tax assessments which were set up in accordance with the Landscape and — Lighting Act of 1972. The purpose of these districts is to improve the landscaping of City owned medians and hillsides. 32 CITY OF DIAMOND BAR Special Revenue Funds Combining Balance Sheet June 30, 1999 33 Integrated Bicycle State Prop. A Prop. C Waste Air Quality and Gas Tax Transit Transit Management Improvement Pedestrian Assets Cash and investments $3,323,972 1,978,323 1,997,274 190,196 185,507 30,822 Accounts receivable - - - 25,253 - - Due from other governments 115,395 56,661 47.892 - 16.096 Total assets $3.439,367 2,034,984 2.045,166 215,449 201,603 30,822 Liabilities and fund balances Liabilities: Accounts payable $ - 81,138 - 5,185 908 - Accrued payroll - 1,556 - 1,151 - - Retentions payable - - - - - - Due to other funds 25,727 422 5,163 - - - Due to other goverttments - - 16.308 Total liabilities 25,727 83.116 5,163 6,336 908 16,308 Fund balances: Reserved for: Encumbrances - - - - 559 - Unreserved: Designated for: Specific projects and programs 3.413,640 1,951,868 2,040,003 209.113 200.136 14,514 Total fund balances 3,413.640 1,951,868 2.040.003 209,113 200,695 14,514 Total liabilities and fund balances $3,439,367 2,034,984 2,045,166 215.449 201,603 30,822 33 EXHIBIT B-1 9,808 2,871 - 33,986 133,896 178,953 1,871 - - 986 5,564 2,926 _ _ _ _ _ - 68,079 519 - 293,210 - - - 325,041 1,073,350 16.308 16.308 519 Park and Community 34,972 480.809 Landscape - Park Facility Development 203,097 Asset Maintenance 1,235.012 Totals Fees Development Block Grant COPS Seizure District 1999 1998 171,674 1,431,012 - 144,651 326,213 1,121,957 10,901,601 9,786,255 _ _ _ _ _ _ 25,253 23,766 304,889 128,446 13.239 682,618 1,217,566 171,674 1,431,012 304,889 273,097 326,213 1.135,196 11,609.472 11,027.587 9,808 2,871 - 33,986 133,896 178,953 1,871 - - 986 5,564 2,926 _ _ _ _ _ - 68,079 519 - 293,210 - - - 325,041 1,073,350 16.308 16.308 519 304,889 2,871 34,972 480.809 1.339.616 - 196,000 - - - 6,538 203,097 689,751 171,155 1,235.012 270.226 326.213 1.093,686 10.925.566 8,998.220 171.155 1.431,012 270.226 326.213 1.100.224 11.128.663 9.687.971 171,674 1,431.012 304,889 273.097 326.213 1.135.196 11.609,472 11,027,587 34 CITY OF DIAMOND BAR Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1999 35 Integrated Bicycle State Prop. A Prop. C Waste Air Quality and Gas Tax Transit Transit Management Improvement Pedestrian Revenues: - Special assessments $ - - - - - Intergovemmental 1,339,479 637,016 532,230 - 61,640 - Charges for services - 393,824 - 87,424 - - _ Investment income 164,402 96,676 114,597 9,347 8,011 1,563 Other revenues Total revenues 1.503.881 1,127,516 646,827 96,771 69.651 1,563 Expenditures: Current: _ Public safety - - - - - - Highways and streets - 752,555 - - - - Public works - 1,945 - 75,992 29 Community development - - - - 19,010 _ - Parks, recreation and culture - 24,988 - - - - Capital outlay - - Total expenditures 779.488 75.992 19.039 Excess of revenues over expenditures 1,503,881 348,028 646,827 20,779 50,612 1,563 Other financing sources (uses): Operating transfers out (791,5411 (30,422 (563,679 - Total other financing - sources (uses) (791,541)3( 0,422) 56( 3.679) - - Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 712,340 317,606 83,148 20,779 50,612 1,563 Fund balances at beginning of year 2,701,300 1,634,262 1,956.855 188,334 150,083 12,951 _ Fund balances at end of year $3,413,640 1,951,868 2,040,003 209.113 200,695 14,514 35 EXHIBIT B-2 (34,276) Park and Community 6,705 253,532 Landscape 1,517,482 205,431 Park Facility Development 846,692 Asset Maintenance Totals 1998 Fees Develoament Block Grant COPS Seizure Districts 1999 _ _ - 553,443 553,443 561,772 423,284 196,056 - - 3,189,705 5,836,955 _ _ 481,248 432,020 10,956 72,571 - 17,043 16,705 48,232 560,103 523,387 2.000 1,297.575 2.000 - 10.956 74,571 423.284 213,099 16.705 601.675 4.786.499 8,651.709 _ _ 13,029 10,000 - 23,029 5,540 _ - 752,555 681,582 347,780 425,746 433,719 _ - 117,970 - - - 136,980 139,848 363 25,351 421,241 - 36,808 - 36.808 20.410 117,970 49.837 10.000 348.143 1.400.469 1.702.340 10.956 74,571 305.314 163,262 6.705 253.532 3.386.030 6,949,369 (45,232 305.401 20( 9.063) - 1.945.338 5.4( 31.887) (45,232 - 305,401 209 063 1.945.338 5.431,887 (34,276) 74,571 (87) (45,801) 6,705 253,532 1,440,692 1,517,482 205,431 1,356,441 87 316,027 319,508 846,692 9.687,971 8,170,489 171,155 1,431,012 - 270,226 326,213 1,100,224 ] 1,128,663 9,687,971 36 I�.4.161.318e19c? EXHIBIT B-4 CITY OF DIAMOND BAR Proposition A Transit Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 38 Variance - Favorable 1998 Budeet Actual (Unfavorable) Actual Revenues: Intergovernmental $ 630,150 637,016 6,866 621,821 Charges for services 285,000 90,000 393,824 96,676 108,824 6,676 328,370 90,319 Investment income Total revenues 1,005.150 1,127,516 122.366 1,040,510 Expenditures: Current: Highways and streets 770,300 752,555 17,745 11,468 Public works - 1,945 (1,945) 682,893 Parks, recreation and culture 62,000 24,988 37.012 409.772 Total expenditures 832,300 779,488 52,812 1,104,133 Excess (deficiency) of revenues over (under) expenditures 172,850 348,028 175,178 (63,623) Other financing sources (uses) Operating transfers out (100,0001 30 422 69,578 57 400 Total other financing sources (uses)1( 00,000) __122,422 69.578 (57,400) Excess (deficiency) of revenues over (under) expenditures and other financing uses 72,850 317,606 244,756 021,023) Fund balances at beginning of year 1,634,262 1.634,262 - 1 755.285 Fund balances at end of year $1,707,112 1.951.868 244,756 1,634.262 38 EXHIBIT B-5 CITY OF DIAMOND BAR Proposition C Transit Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 39 Variance - Budget Actual Revenues: (Unfavorable) Actual Intergovernmental $ 526,600 532,230 Investment income 85,000 114,597 Total revenues 611,600 646,827 Excess of revenues over expenditures 611,600 646,827 Other financing sources (uses) Operating transfers out (1,165,000)56� 3,679) Total other financing sources (uses) _(1,165,000) 563 679 Excess (deficiency) of revenues over (under) expenditures and other financing uses (553,400) 83,148 Fund balances at beginning of year 1,956,855 1,956,855 Fund balances at end of year 1 403 455 2,040.003 39 Variance - 658,439 Favorable 1998 (Unfavorable) Actual 5,630 543,733 29,597 114,706 35,227 658,439 35,227 658,439 601,321 (744,082) 601,3217S 44,083) 636,548 (85,644) - 2,042,499 636,548 1,956,855 CITY OF DIAMOND BAR Integrated Waste Management Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 Revenues: Intergovernmental Charges for services Investment income Total revenues Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year 98,950 75,992 98,950 75,992 (11,950) 20,779 188,334 188,334 $176,384 209,113 40 22,958 80,932 22,958 80,932 32,729 47,060 - 141,274 32,729 188,334 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual $ - - - 16,179 80,000 87,424 7,424 103,650 7,000 9,347 2,347 8,163 87,000 96,771 9,771 127,992 98,950 75,992 98,950 75,992 (11,950) 20,779 188,334 188,334 $176,384 209,113 40 22,958 80,932 22,958 80,932 32,729 47,060 - 141,274 32,729 188,334 EXHIBIT B-7 CITY OF DIAMOND BAR Air Quality Improvement Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 Revenues: Intergovernmental Investment income Total revenues Expenditures: Current: Public works Community development Capital Outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year - 29 60,260 19,010 60,260 19,039 (7,760) 50,612 Variance - 150,083 $142,323 200,695 Favorable 1998 Budget Actual (Unfavorable) Actual $ 45,000 61,640 16,640 61,465 7,500 8,011 511 6,193 52,500 69,651 17,151 67,658 - 29 60,260 19,010 60,260 19,039 (7,760) 50,612 150,083 150,083 $142,323 200,695 41 (29) - 41,250 32,756 823 41,221 33,579 58,372 34,079 - 116,004 58,372 150,083 EXHIBIT B-8 CITY OF DIAMOND BAR _ Bicycle and Pedestrian Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual Revenues: Investment income $ 1,563 1,563 1,577 Total revenues - 1,563 1,563 1,577 Excess of revenues over expenditures - 1,563 1,563 1,577 Fund balances at beginning of year 12,951 12,951 - 11,374 Fund balances at end of year U2.,951 14,514 1,563 12.951 42 i..: CITY OF DIAMOND BAR Park Fees Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 43 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual Revenues: Investment income 40,000 10,956 122.044 29,191 Total revenues 40,000 10,9562( 9,044) 29,191 Excess of revenues over expenditures 40,000 10,9562� 9.044} 29,191 Other financing sources (uses): Operating transfers out49( 4,000) _(4L232) 448,76830( 7,067) Total other financing sources (uses)_(424,000)4( 5,232) 448,768 307.067) Excess (deficiency) of revenues over (under) expenditures and other financing uses (454,000) (34,276) 419,724 (277,876) Fund balances at beginning of year 205,431 205,431 - 483.307 Fund balances (deficit) at end of year $ 248 569) 171.155 419,724 205,431 43 EXHIBIT B-10 CITY OF DIAMOND BAR Park and Facility Development Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 Revenues: Investment income Other revenues Total revenues Excess of revenues over expenditures Fund balances at beginning of year Fund balances at end of year Budget Actual $ 80,000 72,571 2,000 80,000 74,571 80,000 74,571 1,356,441 1,356,441 $1.436,441 1,431,012 44 Variance - Favorable 1998 (Unfavorable) Actual (7,429) 58,866 2,000 1,297,575 (5A2-9) 1,356,441 (5,429) 1,356,441 (5.429) 1,356.441 EXHIBIT B-11 CITY OF DIAMOND BAR Community Development Block Grant Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 45 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $824,271 423,284 (4 00 987 385,774 Total revenues 824,271 423,28440( 0,987) 385,774 Expenditures: Current: Community development 129,271 117,970 11,301 107,092 Total expenditures 129,271 117,970 11,301 107,092 Excess of revenues over expenditures 695,000 305,314 (389,686) 278,682 Other financing sources (uses): Operating transfers out80( 4.000)30( 5,401) 498,599 (278,595) Total other financing sources (uses)80S 4,0001 30( 5,401) 498,599 (278 595 Excess (deficiency) of revenues over (under) expenditures and other financing uses (109,000) (87) 108,913 87 Fund balances at beginning of year 87 87 - - Fund balances (deficit) at end of year $(108,913) - 108,913 87 45 EXHIBIT B-12 CITY OF DIAMOND BAR COPS Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 46 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $193,400 196,056 2,656 192,038 12,726 Investment income 15,000 17,043 2,043 Total revenues 208,400 213,099 4,699 204,764 -- Expenditures: Current: Public safety 38,000 13,029 36,808 24,971 67,192 3,740 19,587 _ Capital outlay 104,000 Total expenditures 142,000 49,837 92,163 23,327 Excess of revenues over expenditures 66,400 163,262 96,862 181,437 - Other financing sources (uses): Operating transfers out 16� 6,090) (209.063) 4( 2,973) - Total other financing sources (uses)16( 6,090) (209 063 (42 973 - Excess (deficiency) of revenues over expenditures and other - financing uses (99,690) (45,801) 53,889 181,437 Fund balances at beginning of year 316,027 316,027 - 134,590 Fund balances at end of year IZIL337 270.226 53.889 316,027 46 EXHIBIT B-13 CITY OF DIAMOND BAR Asset Seizure Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 47 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ - - - 3,495 Investment income 18,000 16,7051( ,295) 17,242 Total revenues 18,000 16,705 (LL95) 20,737 Expenditures: Public safety 10,000 10,000 - 1,800 Total expenditures 10,000 10,000 - 1,800 Excess of revenues over expenditures 8,000 6,705 (1,295) 18,937 Fund balances at beginning of year 319,508 319,508 - 300,571 Fund balances at end of year $327,508 326,213 1,295 319,508 47 EXHIBIT B-14 48 CITY OF DIAMOND BAR Landscape Maintenance Districts Funds Statement of Revenues, Expenditures and Changes in Fund Balances - - Budget and Actual Year ended June 30, 1999 Variance - Favorable 1998 Budget Actual (Unfavorable) Actual Revenues: Special assessments $548,652 553,443 4,791 561,772 Investment income 20,500 48,232 27,732 37,453 Total revenues 569,152 601,675 32,523 599,225 Expenditures: Current: Public works 444,100 347,780 96,320 351,477 Park, recreation and culture - 363 (363) - Total expenditures 444,100 348,143 95,957 351,477 Excess of revenues over expenditures 125,052 253,532 128,480 247,748 - Fund balances at beginning of year 846,692 846,692 - 598,944 Fund balances at end of year 12ZL,744 1,100,224 128,480 846,692 48 CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for the purchase or construction of major capital facilities which are not financed by Proprietary Funds or Trust Funds. Capital Projects Funds are ordinarily not used to account for the acquisition of furniture, fixtures, machinery, equipment and other relatively minor or comparatively short-lived general fixed assets. The City of Diamond Bar has three Capital Projects Funds: Grand Avenue Construction Fund - To account for the expenditure of funds received from the - County of San Bernardino in settlement of the Grand Avenue litigation. These funds are used for street and traffic improvements along Grand Avenue. Capital Improvement Fund - To account for the costs of constructing street improvements, park improvements, and other public improvements not normally included within the other Capital Projects funds. Financing is provided by developer fees and interfund transfers from the Special Revenue Funds and the General Fund. Redevelopment Agency Fund - To account for general fund monies transferred to the Redevelopment Agency for approved capital projects and administrative costs. - 49 EXHIBIT C-1 CITY OF DIAMOND BAR Capital Projects Funds Combining Balance Sheet June 30, 1999 Grand Avenue Capital Redevelopment Totals Construction Improvement Agency 1999 1998 Assets Cash and investments $139,131 _ Interest receivable - Due from other funds - Total assets $139,131 Liabilities and fund balances - Liabilities: 105,928 Accounts payable $ - Accrued payroll - Retentions payable - Deferred revenue - Deposits - - Due to other governments - Total liabilities Fund balances: Reserved for: Encumbrances - Unreserved: Designated for: - Specific projects and programs 139,131 Total fund balances 139,131 Total liabilities and fund balances $139,131 289,454 1,034,849 1,463,434 201,584 - 4,398 4,398 - 270,433 830,246 1,100,679 884,761 559,887 1,869,493 2,568,511 1,086,345 173,218 19,161 192,379 674,101 - - - 699 16,826 - 16,826 - 105,928 - 105,928 - - 1,683,041 1,683,041 - 135,166 135,166 - 295,972 1,837,368 2,133,340 674,800 263,915 32,125 296,040 - - 139,131 411,545 263,915 32,125 435,171 411,545 559,887 1_,869,493 2,568,511 1,086,345 50 EXHIBIT C-2 CITY OF DIAMOND BAR Capital Projects Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1999 Grand Avenue Capital Redevelopment Totals Construction Improvement Agency 1999 1998 Revenues: Licenses, permits and fees $ - Proceeds from sale of property - Investment income - Total revenues - Expenditures: Current: Highways and streets - Public works - Community development - Capital outlay - Cost of property sold - Debt service: Interest Total expenditures - Excess (deficiency) of revenues over (under) 1,572 - 1,572 - 6,095,931 6,095,931 - 3,022 32,161 35,183 9,364 4,594 6,128,092 6,132,686 9,364 434,710 - 434,710 1,852,708 2,733 - 2,733 21,230 406 259,695 260,101 463,269 723,855 83,046 806,901 3,056,454 - 9,462,013 9,462,013 - - 106,440 106,440 28,064 1,161,704 9,911,194 11,072,898 5,421,725 expenditures - (1,157,110) (3,783,102) (4,940,212) (5,412.361) Other financing sources: Operating transfers in - Proceeds of advances - Total other financing sources - Excess (deficiency) of revenues and other financing sources over (under) expenditures - Fund balances at 1,148,611 - 1,148,611 5,077,282 - 3,815,227 3,815,227 362,107 1,148,611 3,815,227 4,963,838 5,439,389 (8,449) 32,125 23,626 27,028 beginning of year 139,131 272,414 - 411,545 384,517 Fund balances at end of year $139,131 263,915 32,125 435,171 411,545 51 EXHIBIT C-3 CITY OF DIAMOND BAR Grand Avenue Construction Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 Expenditures: Current: Highways and streets Total expenditures Excess of revenues over expenditures Other financing sources: Operating transfers in Total other financing sources Excess of revenues and other financing sources over expenditures Fund balances at beginning of year Fund balances at end of year Variance - Favorable 1998 Budget Actual (Unfavorable) Actual 139,131 139,131 - 139,131 139131 139,131 - 139,131 52 CITY OF DIAMOND BAR EXHIBIT C-4 Capital Improvement Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 Revenues: Licenses, permits and fees Investment income Total revenues Expenditures: Current: Highways and streets Public works Community development Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources: Operating transfers in Total other financing sources Excess (deficiency) of revenues and other financing sources over (under) expenditures Fund balances at beginning of year Fund balances (deficit) at end of year Budget Actual $ 237,500 1,572 - 3,022 237,500 4,594 4,002,852 434,710 28,590 2,733 - 406 3,075,773 723,855 7,107,215 1,161,704 Variance - Favorable 1998 (Unfavorable) Actual (235,928) - 3,022 9,364 –02,9-0-6) 9,364 3,568,142 1,852,708 25,857 21,230 (406) 129,226 2,351,918 3.056.454 5,945,511 5,059,618 _(6,869,715) 1 157 110) 5,712,605 (5,050,254) 6,026,500 1,148,611 6,026,500 1,148,611 (843,215) (8,499) 272,414 272,414 570 801) 263,915 53 (LE-7,889) 889) 5,077,282 (4,877.889) 5,077,282 834,716 27,028 - 245,386 834,716 272,414 EXHIBIT C-5 54 CITY OF DIAMOND BAR Redevelopment Agency Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1999 - Variance - Favorable 1998 Budget Actual (Unfavorable) Actual -- Revenues: Proceeds from sale of property $ 6,095,931 6,095,931 - - Investment income - 32,161 32,161 - Total revenues 6,095,931 6,128,092 32,161 - Expenditures: Current: Community development 314,000 259,695 54,305 334,043 Capital outlay 634,695 83,046 551,649 - _ Cost of property sold 9,462,013 9,462,013 - - Debt service: Interest - 106,4401( 06,440) 28,064 - Total expenditures 10,410,708 9,911,194 499,514 362,107 Excess (deficiency) of - revenues over (under) expenditures (4,314,777) (3 783 102) 531,675 362 107 Other financing sources: Proceeds of advances 2,894,795 3,815,227 920,432 362,107 Total other financing sources 2,894,795 3,815,227 920,432 362,107 Excess (deficiency) of revenues and other financing sources over (under) _ expenditures (1,419,982) 32,125 1,452,107 - Fund balances at beginning of year - - - - Fund balances at end of year $ (1,419,982) 32,125 1,452,107 - 54 AGENCY FUND Agency Funds are used to account for assets held by a government as an agent for individuals, private organizations, other governments and/or other funds. The City of Diamond Bar has one Agency Fund: Deferred Compensation Agency Fund — To account for monies held in trust by the City for employees who elect to defer a portion of their salary until retirement. 55 EXHIBIT D-1 CITY OF DIAMOND BAR Agency Fund Statement of Changes in Assets and Liabilities Year ended June 30, 1999 Balance at Balance at July 1, 1998 Additions Deductions June 30, 1999 Deferred Compensation Fund Assets Cash and investments $743.199 - 743,199 - Liabilities Deferred compensation payable $743,199 - 743,199 - 56 -- GENERAL FIXED ASSETS ACCOUNT GROUP 57 EXHIBIT E-1 CITY OF DIAMOND BAR Comparative Schedule of General Fixed Assets by Source June 30, 1999 58 1999 1998 General fixed assets: $1,569,898 1,569,898 Land Buildings 1,159,345 1,159,345 Improvements other than buildings 2,915,351 2,915,351 Furniture and equipment 1,363,602 1,123,443 Total general fixed assets7,008.196 6,768,037 Investment in general fixed assets by source: $3,646,438 3,432,721 General fund Donations 162,949 162,949 Federal and state governments 3,186 12.588 12 12,588 3,112,779 12,588 Assessment districts Total investment in general fixed assets $7,008,196 6,768,037 58 EXHIBIT E-2 CITY OF DIAMOND BAR Schedule of General Fixed Assets by Function and Activity June 30, 1999 59 Improvements Furniture Other than and _ Function and Activity Land Buildines Buildines Equipment Total General government: City council $ - - - 8,969 8,969 Administration - - - 823,138 823,138 City clerk - - - 22,696 22,696 Community development - - - 30,959 30,959 Finance - - - 66,678 66,678 Other 9,898 11,000 20,898 Total general government 9,898 - 963,440 973,338 Public safety: Sheriff - - - 128,519 128,519 Emergency preparedness - 33,233 33,233 Total public safety - - 161,752 161,752 Public works 27,981 27,981 — Culture and recreation 1,560,000 1,159,345 2,915,351 178,002 5,812,698 Library 32,427 32,427 Total general fixed assets $1,569,898 1,159,345 2,915,351 1,3633 602 7,008,196 59 EXHIBIT E-3 CITY OF DIAMOND BAR Schedule of Changes in General Fixed Assets by Function and Activity Year ended June 30, 1999 31] Balance at Balance at Function and Activity June 30, 1998 Additions Deletions June 30, 1999 General government: City council $ 8,969 - - 8,969 Administration 652,397 253,095 82,354 823,138 City clerk 27,223 - 4,527 22,696 Community development 19,563 24,418 13,022 30,959 Finance 71,911 - 5,233 66,678 Other 20,898 - - 20,898 Total general government 800,961 277,513 105,136 973,338 Public safety: Sheriff 102,077 26,442 - 128,519 Emergency preparedness 33,233 - - 33,233 Total public safety 135,310 26,442 - 161,752 Public works 22,463 5,518 - 27,981 Culture and recreation 5,776,876 35,822 - 5,812,698 Library 32,427 - - 32,427 Total general fixed assets $6,768,037 345,295 105,136 7,008,196 31] • C • Table 1 Total General Fund Expenditures 24,000,000 22.000.000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 M 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 Fiscal Year (1) Includes General, Special Revenue and Capital Project Funds. *Note: General Government includes Community Development Expenditures Capital Outlay includes Cost of Property sold. Source: City Finance Department 61 City of Diamond Bar General Government Expenditures by Function (1) - Since Incorporation in April, 1989 (unaudited) Fiscal General Public Public Culture & Capital Debt Year Government* Safety Works Recreation Outlay* Service Total - 1988-89 249,482 438,805 90,927 31,296 0 6,325 816,835 1989-90 2,509,540 3,235,362 1,143,795 357,604 1,027,049 90,842 8,364,192 1990-91 3,322,753 3,600,879 1,397,501 603,997 949,540 0 9,874,670 — 1991-92 2,923,206 3,794,887 1,673,144 740,687 359,931 0 9,491,855 1992-93 2,963,968 3,478,006 2,094,910 822,559 1,876,098 100,000 11,335,541 1993-94 2,456,056 3,819,724 2,310,313 976,957 1,638,409 564,790 11,766,249 1994-95 2,270,162 4,099,515 2,678,261 1,072,288 1,726,067 108,780 11,955,073 1995-96 2,319,801 4,110,104 2,372,404 1,127,136 1,579,421 104,930 11,613,796 1996-97 2,615,272 4,095,518 2,279,731 1,270,617 1,541,307 10,320 11,812,765 1997-98 3,145,257 4,094,401 2,402,426 1,666,198 5,189,027 28,064 16,525,373 1998-99 2,895,986 4,738,375 2,839,789 1,489,708 10,666,740 106,440 22,737,038 Total General Fund Expenditures 24,000,000 22.000.000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 M 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 Fiscal Year (1) Includes General, Special Revenue and Capital Project Funds. *Note: General Government includes Community Development Expenditures Capital Outlay includes Cost of Property sold. Source: City Finance Department 61 Table 2 City of Diamond Bar General Government Revenues by Source (1) Since Incorporation in April, 1989 - (unaudited) Fiscal Year Taxes* Special Assessments Licenses & Permits Inter- Governmental Fines & Forfeitures Use of Money & Property Other Revenue Total 1988-89 21,093 0 112,578 1,371,326 1,946 1,650 46,625 1,555,218 - 1989-90 3,497,401 409,454 841,525 5,271,606 193,852 440,520 8,313 10,662,671 1990-91 4,409,302 422,038 597,771 5,993,281 281,891 506,081 55,307 12,265,671 1991-92 4,593,790 466,369 864,260 5,067,309 97,730 578,340 27,078 11,694,876 _ 1992-93 4,494,173 469,671 724,694 5,910,715 123,242 451,077 101,305 12,274,877 1993-94 5,060,850 499,030 965,835 5,539,046 187,430 466,209 38,372 12,756,772 1994-95 5,174,343 476,148 881,588 5,640,400 253,824 732,693 56,399 13,215,395 1995-96 5,538,406 538,896 1,066,475 5,735,096 261,138 863,855 50,787 14,054,653 1996-97 5,708,029 530,375 1,417,073 6,354,150 176,267 1,005,683 42,856 15,234,433 1997-98 5,943,775 561,772 1,247,155 9,178,049 219,075 1,166,554 1,329,957 19,646,337 1998-99 6,359,624 553,443 2,147,195 6,535,812 573,449 1,191,305 6,159,240 23,520,068 Total General Fund Revenues 24,000,000 22,000,000 20,000,000 I 18,000,000 16,000,000 14,000,000 12,000,000 M 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 Fiscal Year (1) Includes General, Special Revenue and Capital Project Funds. Note: 1991-1992 *Other Revenue includes &179,679 developer fees collected in the Special Revenue Fund. *Note: Taxes category includes Charges for Services. **Note: Other Revenue includes proceeds from sale of property. Source: City Finance Department WE Table 3 City of Diamond Bar Secured Property Tax Levies and Collections Since Incorporation in April, 1989 (unaudited) Fiscal Total Total Current Percentage of Deliquent Tax Year Current Levy Collections Levy Collected Receivables - 1988-89 Not Available Not Available Not Available Not Available 1989-90 908,401 835,873 92.02% 72,528 1990-91 1,089,679 1,013,572 93.02% 76,107 1991-92 1,232,346 1,144,019 92.83% 88,327 1992-93 1,117,482 1,025,382 91.76% 92,100 1993-94 1,180,435 818,467 69.34% 361,968 1994-95 1,804,068 1,625,911 90.12% 178,157 1995-96 1,796,593 1,711,983 95.29% 84,610 1996-97 1,809,197 1,625,252 89.83% 183,945 1997-98 1,781,264 1,680,816 94.36% 100,448 1998-99 1,810,266 1,758,764 97.16% 51,502 Total Property Tax Collections 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 r 800,000 600,000 400,000 200,000 0 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 Fiscal Year *Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that resulted in additional property tax payments totalling $1,882,789. The funds were received in three (3) payments dated February 1994, August 1994 and August 1995. These amounts are not included in the above figures as they were associated with the initial property tax transfer at the date of incorporation. Source: Los Angeles County Auditor/Controller. 63 Table 4 City of Diamond Bar Assessed and Estimated Actual Values of Taxable Property Since Incorporation in April, 1989 (unaudited) Fiscal Secured Unsecured Public Percentage Year Gross Value Gross Value Utility Exemptions Total Increase 1988-89 2,345,946,185 0 0 0 2,345,946,185 Not Applicable 1989-90 2,663,648,618 0 0 0 2,663,648,618 13.549/6 1990-91 2,926,368,105 0 827,618 5,409,199 2,921,786,524 9.69% 1991-92 3,285,467,698 40,698,263 692,390 10,921,667 3,315,936,684 13.49% 1992-93 3,493,803,851 45,032,160 0 27,932,643 3,510,903,368 5.88% 1993-94 3,536,453,242 49,709,273 844,313 25,119,688 3,561,887,140 1.45% 1994-95 3,619,436,021 57,158,841 820,862 33,523,553 3,643,892,171 2.30% 1995-96 3,659,337,876 60,689,091 825,138 35,979,540 3,684,872,565 1.12% 1996-97 3,660,223,979 64,187,086 828,963 27,479,616 3,697,760,412 0.35% 1997-98 3,645,994,575 67,863,390 884,347 37,731,129 3,677,011,183 -0.56% 1998-99 3,730,370,102 74,441,058 876,688 38,373,706 3,767,314,142 2.46% - Net Assessed Value 4,000,000,000 3,500,000,000 3,000,000,000 2,500,000,000 H C 0 2,000,000,000 1,500,000,000 1,000,000,000 500,000,000 0 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 199495 1995-96 1996.97 1997-98 1998-99 Fiscal Year *1988-89 and 1989-90 estimated by using the combined unincorporated areas of Pomona Unified School and Walnut Valley Unified School District -Source: California Muncipal Statistics ** Los Angeles County Auditor/Controller reported no Public Utility Valuations. Source: Los Angeles County Auditor/Controller, Hdl Coren 8 Cone 64 Table 5 'Note: Property tax rates based on a typical tax rate area. Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone 65 Typical Property Tax Rates City of Diamond Bar 2.0000000- Property Tax Rates -All Direct and Overlapping Governments - 1.75000010 (Per$100 of Assessed Valuation) 1.5000000- .5000000125000001.0000000 Since Incorporation in April, 1989 1.2500000- I . OOOOODO (unaudited) 0.7500000- Fiscal General Los Angeles Walnut Valley Walnut Valley L.A County L.A County Metropolitan 0.2500000 Year Levy County School District Water District Flood Control Sanitation Water District Total 1988-89 1989-90 1990.91 1991-92 1992-93 1993-94 199495 1995.96 1996-97 1997.98 1998-99 Fiscal Year 1988-89 - -- - -- -- -- -- Not Available 1989-90 -- - - -- Not Available 1990-91 1.0000000 0.0021040 0.1597230 0.0578770 0.0057860 0.0007470 0.0097000 1.2359370 1991-92 1.0000000 0.0018880 0.0404290 0.0516750 0.0053760 0.0002090 0.0089000 1.1084770 1992-93 1.0000000 0.0014090 0.0974170 0.0481650 0.0033970 0.0002060 0.0089000 1.1594940 _ 1993-94 1.0000000 0.0017130 0.0863570 0.0448070 0.0042120 0.0000000 0.0089000 1.1459890 1994-95 1.0000000 0.0019930 0.0649030 0.0000000 0.0060410 0.0000000 0.0089000 1.0818370 1995-96 1.0000000 0.0018140 0.0089866 0.0000000 0.0009630 0.0000000 0.0089000 1.0206636 -- 1996-97 1.0000000 0.0016040 0.0850380 0.0000000 0.0019910 0.0000000 0.0089000 1.0975330 1997-98 1.0000000 0.0015840 0.1025300 0.0000000 0.0021970 0.0000000 0.0089000 1.1152110 1998-99 1.0000000 0.0014510 0.0694610 0.0000000 0.0019530 0.0000000 0.0089000 1.0817650 'Note: Property tax rates based on a typical tax rate area. Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone 65 Typical Property Tax Rates (Percent of Assessed Value) 2.0000000- 1.75000010 1.5000000- .5000000125000001.0000000 1.2500000- I . OOOOODO 0.7500000- 0-5000000 Ir" 0.2500000 - I 0.0000000 1988-89 1989-90 1990.91 1991-92 1992-93 1993-94 199495 1995.96 1996-97 1997.98 1998-99 Fiscal Year 'Note: Property tax rates based on a typical tax rate area. Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone 65 City of Diamond Bar Principal Taxpayers June 30, 1999 Taxpayer Primary Use Assessed Valuation Diamond Bar Business Associates Commercial M & H Realty Partners II Commercial Shea Homes Limited Partnership Industrial Arden Realty Limited Partnership Commercial Martin Brattrud Properties Commercial Lakeview Village Corporation Commercial H R Barros Family Limited Partnership 9,433,099 Diamond Bar Hotel Fund Limited Commercial Mark R Tournat Company Trust 8,219,594 Inter Community Health Commercial Table 6 1998-1999 Percentage of Total Assessed Valuation Net Assessed Valuation 24,195,400 0.633% 20,666,119 0.541% 11,384,853 0.298% 10,790,000 0.282% 10,688,485 0.280% 9,433,099 0.247% 8,525,458 0.223% 8,219,594 0.215% 8,183,000 0.214% 7,390,000 0.193% 119,476,008 3.127% City of Diamond Bar Computation of Legal Debt Margin June 30, 1999 (unaudited) Assessed Valuations: - Assessed Value Add Back: Exempt Property Total Assessed Value Legal Debt Margin: Debt limitations -15% of Total Assessed Value' Debt Applicable to Limit Total Bonded Debt Less: Special Assessment Bonds Revenue Bonds Available for Repayment of General Obligation Bonds Total Debt Applicable to Limitation Legal Debt Margin The City of Diamond Bar has no bonded indebtness. 'Section 43605 of the California Government Code Source: City Finance Department, Hdl Coren & Cone 67 I 3,767,314,142 38,373,706 3,805,687,848 570,853,177 570,853,177 Table 7 Table 8 City of Diamond Bar Computation of Direct and Overlapping Debt June 30, 1999 (unaudited) Government Los AngelesCounty Facilities 1987 Debt Service LA Cc Flood Control (Storm Drain Bond No 4) Flood Control Ref. Bonds 1993 Debt Service "Metropolitan Water District Area 1112 Debt Service 'Three Valley MWD Orig Area Pomona Unified SD 1998 Series A Debt Service Pomona Unified SD 1998 Series B Debt Service Pomona Unified SD Refund Series 1997 A Debt Servic Pomona Unified SD 1991 Series G Debt Service Walnut Valley Unified SD Refund Series 1997 A DS Total Gross Direct and Overlapping Bonded Debt 1998/1999 Assessed Valuation: 3,374,799,295 Debt to Assessed Valuation Ratios: Gross Bonded % Applicable Debt Debt Balance To City 6/30/99 53,005,000 0.691 366,265 24,250,000 0.707 171,448 14,485,000 0.707 102,409 578,035,000 0.236 1,364,163 578,035,000 0.236 1,364,163 10,000,000 25.421 2,542,100 15,000,000 25.421 3,813,150 50,515,000 25.421 12,841,418 9,830,000 25.421 2,498,884 44,762,718 72.559 32,479,381 Direct Debt 0.00% Overlapping Debt 1.71 Total Debt 1.71 57,543,379 Report reflects general obligation debt which is being repaid through voter -approved indebtness. It excludes, mortgage revenue, tax allocation bonds, interim financing obligations, non -bonded capital lease obligations and certificates of participation. This fund is a portion of a larger agency, and is responsible for debt in areas outside the city. Source: City Finance Department, Hdl Coren & Cone Table 9 City of Diamond Bar Schedule of Insurance June 30, 1999 Type of Coverage Limits/Deductibles Insurer Policy period Liability: General Liability, Automobile $50,000,000 combined single Self Insured Program/ 07/1/99-06/30/00 Liability, Bodily Injury, Property limit each occurrence, $50,000,000 California Joint Powers Damage, Personal Injury. aggregate. $20,000 self insured Insurance Authority. retention. Special Liability: Errors and ommissions, $50,000,000 each occurrence, Employment Practices injury, $50,000,000 aggregate. Retained Contractual Liability injury, loss of $20,000 per occurrence Broadcast/Publication injury, Employee Benefits, Administr- ation injury, Discrimination injury. Property: All -Risk, including buildings, $100,000,000 per occurence, contents, garaged vehicles, deductible of $5,000 per occurrence. contractor's equipment, fine arts, rental income and other miscellaneous extentions of coverage. Automobile: Automobile Physical Damage $100,000,000 per occurence, deductible of $1,000 per occurrence Crime: Public Employee Blanket Fidelity Bond - Faithful Performance Bond $1,000,000 limit, deductible of Coverage 'O' $5,000 per occurrence Depositor's Forgery $1,000,000 limit, deductible of Coverage'B' $5,000 per occurrence Crime- Money & Securities $1,000,000 limit, deductible of Coverage 'C' $5,000 per occurrence Computer Fraud $1,000,000 limit, deductible of Coverage 'F' $5,000 per occurrence Worker's Compensation: Work related injury/illness claims for temporary and permanent disability. Special Events: Tenants/Users for Property damage/bodily injury Self Insured Program/ 07/1/99-06130/00 California Joint Powers Insurance Authority. Robert F. Driver Assoc. 01/01/98-12/31/99 Robert F. Driver Assoc. 01/01/98-12/31/99 Robert F. Driver Assoc. 01/01/98-12/31/99 Robert F. Driver Assoc. 01/01/98-12131/99 Robert F_ Driver Assoc. 01/01/98-12/31/99 Robert F. Driver Assoc. 01/01/98-12/31/99 California Statutory limit; $1,000,000 State Compensation empluyers liability. Insurance Fund Source: City Finance Department $1,000,000 limit, no deductible 10/01/97-10/01/98 Robert F. Driver Assoc. 04101/98-04/1/00 Table 10 City of Diamond Bar Demographic and Miscellaneous Statistical Information June 30, 1999 Date of Incorporation.................................................................................... April 18, 1989 Form of Government................................................................................ Council -Manager Area................................................................................................... 14.9 Square miles Milesof Streets......................................................................................................... 137 Employees(full-time).................................................................................................. 30 Employees(part-time).................................................................................................. 11 Fire Protection (Los Angeles County Consolidated Fire protection District) Numberof Stations.................................................................................................... 3 Numberof Officers.................................................................................................. 36 Sewers: SanitarySewers............................................................................................... 146.88 StormSewers..................................................................................................... 31.95 Recreation & Culture: CommunityCenters................................................................................................... 1 Parks..................................................................................................................... 10 ParkAcreage (developed)....................................................................................... 60.9 Park Acreage (undeveloped)................................................................................... 81.5 Education: ElemantarySchools (K-6)........................................................................................... 7 MiddleSchools (6-8)................................................................................................. 3 JrHigh Schools (7-8)................................................................................................ 3 HighSchools (9-12).................................................................................................. 2 Population:' Date Population Percentage Increase 1989 60,000 -- 1990 53,672 -11.79% 1991 53,596 -0.14% 1992 53,576 -0.04% 1993 54,315 1.36% 1994 54,507 0.35% 1995 54,284 -0.41% 1996 56,003 3.07% 1997 56,659 1.16% 1998 57,271 1.07% 1999 58,300 1.77% Note: 1989 population numbers are an estimate. 'Source: State of California, Department of Finance 70 Table 11 City of Diamond Bar Residential and Commercial Construction Since Incorporation in April, 1989 (unaudited) New Construction Fiscal Residential (1) Commercial Year Units Value Units Value 1988-89 1989-90 39 12,246,600 6 269,372 1990-91 24 6,989,816 17 1,528,280 1991-92 26 13,596,000 1 500,000 1992-93 11 6,757,000 2 558,000 1993-94 10 6,053,000 0 0 1994-95 8 4,619,400 0 0 1995-96 26 16,715,000 0 0 1996-97 15 9,516,000 1 4,300,000 1997-98 66 32,539,000 0 0 1998-99 88 36,303,000 5 21,516,000 1988-89 321,853,000 Alterations and Additions 343,605,000 Fiscal Residential (1) Commercial Year Units Value Units Value 1988-89 423,640,000 1995-96 1996-97 1989-90 437 4,085,588 212 4,036,302 1990-91 744 8,868,435 83 11,361,825 1991-92 638 10,799,186 68 3,585,038 1992-93 600 6,894,000 94 6,259,900 1993-94 570 5,781,300 95 4,839,400 1994-95 487 5,649,500 81 2,454,800 1995-96 651 7,285,100 52 2,460,200 1996-97 595 12,150,400 58 3,826,800 1997-98 639 8,618,400 52 2,453,000 1998-99 751 19,163,240 53 10,099,900 Bank DeDosits 1988-89 321,853,000 1989-90 343,605,000 1990-91 377,224,000 1991-92 381,710,000 1992-93 371,506,000 1993-94 379,581,000 1994-95 423,640,000 1995-96 1996-97 480,610,000 1997-98 472,071,000 1998-99 532,147,000 (1) Includes multiple dwellings Source: City's Contract Building & Safety Provider, Findley Reports 71 Table 12 General Fund Ratio City of Diamond Bar 1.6000 Ratio -Unreserved General Fund Balance to Annual General Fund Expenditures - Since Incorporation in April, 1989 1.2000 (unaudited) Unreserved Annual 1.0000 Fiscal General Fund General Fund — Year Balance Expenditures Ratio 0.8000 1988-89 50,915 798,947 0.0637 _ 1989-90 1,375,030 9,600,559 0.1432 1990-91 2,200,322 8,031,932 0.2739 1991-92 3,019,852 8,208,271 0.3679 1992-93 3,305,067 8,232,941 0.4014 1993-94 5,677,619 9,329,431 0.6086 1994-95 7,711,454 8,241,463 0.9357 1995-96 9,600,649 8,446,432 1.1367 1996-97 10,755,111 8,777,410 1.2253 1997-98 12,392,358 9,401,308 1.3182 1998-99 15,857,435 10,511,020 1.5086 General Fund Ratio 1.6000 1.4000 1.2000 1.0000 0.8000 0.6000- .60000.40000.2000 0.4000- 0.2000- 0.0000 1988-89 1989-90 1990.91 1991-92 1992-93 1993-94 199495 1995-96 1996-97 1997-98 1998-99 Fiscal Year Source: City Finance Department 72 CITY OF DIAMOND BAR Schedule of Credits Year ended June 30, 1999 Name Terrence L. Belanger, City Manager Linda G. Magnuson, Finance Director Gina M. Tharani, Accountant II Conrad and Associates, C.P.A., L.L.P. April A. Blakey, Communications and Marketing Coordinator Source: City of Diamond Bar 73 Table 13 Area of Contribution General Overview Letter of Transmittal General Overview Letter of Transmittal Statistical Tables Statistical Tables Financial Statements Notes to Financial Statements Cover and Divider Page Design CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: December 21, 1999 REPORT DATE: December 14, 1999 FROM: Terrence L. Belanger, City Manager TITLE: A Resolution of the City Council of the City of Diamond Bar Approving the Surplus of Computers and Computer Equipment which are no Longer Required as Provided under the City of Diamond Bar Municipal Code Section 3.24.200. SUMMARY: The City of Diamond Bar Municipal Code Section 3.24.200 authorizes the City Manager, with approval of the City Council, to surplus all personal property which is no longer used or has become obsolete. Currently, the City has computers and computer equipment, which are no longer used because of the present condition of the items. Therefore, this Resolution of the City of Diamond Bar would allow for the City to appropriately dispose of the computers and computer equipment. RECOMMENDATION: It is recommended that the City Council approve the Resolution of the City of Diamond Bar and authorize the City Manager to surplus the computers and computer equipment as listed in Exhibit "A". It is further recommended that any proceeds generated from the surplus be donated and split between the Walnut Valley Unified School District and the Pomona Unified School District for the purchase of upgraded, state-of-the-art computers and software, with the stipulation that the City is to be allowed access to the facilities for City programs (i.e. recreation, instructional classes). LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification X Resolution(s) _ Bid Specification _ Ordinance(s) X Other Diamond Bar Municipal Code Section 3.24.200 EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No 5. Are other departments affected by the report? _ Yes X No REVIEWED BY: Terrence L. Belanger City Manager 0 '44V 4 Anne M. Haraksin Sr. Administrative Assistant CITY COUNCIL REPORT AGENDA NO. MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: A Resolution of the City Council of the City of Diamond Bar Approving the Surplus of Computers and Computer Equipment which are no Longer Required as Provided under the City of Diamond Bar Municipal Code Section 3.24.200. ISSUE STATEMENT: Shall the City Council approve the Resolution and authorize the City Manager to surplus the computers and computer equipment, which are no longer required, under the City of Diamond Bar Municipal Code Section 3.24.200? RECOMMENDATION: It is recommended that the City Council approve the Resolution and authorize the City Manager to surplus the computers and computer equipment, which are no longer required. It is further recommended that any proceeds generated from the surplus be donated and split between the Walnut Valley Unified School District and the Pomona Unified School District for the purchase of upgraded, state-of-the-art computers and software, with the stipulation that the City is to be allowed access to the facilities for City programs (i.e. recreation, instructional classes). BACKGROUND/DISCUSSION: The Diamond Bar Municipal Code Section 3.24.200 authorizes the City Manager, with approval of the City Council, to surplus City -owned property if the items do not meet the present or future needs of the City. Currently, the City owns computers and computer equipment, which are no longer needed because of the present, obsolete condition of the items. Approval of the Resolution would authorize the City Manager to surplus the property. Approval of the Resolution would also direct the City to donate and split the proceeds of the surplus between the Walnut Valley Unified School District and the Pomona Unified School District. The money donated to the two School Districts would be for the purchase of upgraded, state-of-the-art computers and software, with the stipulation that the City is to be allowed access to the facilities for City programs (i.e. recreation, instructional classes). RESOLUTION NO. 99 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE SURPLUS OF COMPUTERS AND COMPUTER EQUIPMENT WHICH ARE NO LONGER REQUIRED AS PROVIDED UNDER CITY OF DIAMOND BAR MUNICIPAL CODE SECTION 3.24.200 WHEREAS, it has been determined that certain City computers and computer equipment are no longer required for City purposes; and WHEREAS, Section 3.24.200 of the City of Diamond Bar Municipal Code authorizes the City Manager to surplus any property which is no longer used or has become obsolete, upon the approval of the City Council by Resolution; and WHEREAS, it is therefore desirable to surplus said computers and computer equipment as listed in Exhibit "A" attached hereto and made a part hereof; and WHEREAS, the money generated from said surplus will be donated and split between the Walnut Valley Unified School District and the Pomona Unified School District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: SECTION 1. That approval and authorization is hereby given to surplus the computers and computer equipment described as Exhibit "A" attached hereto and made a part hereof. SECTION 2. That the City Clerk shall certify the adoption of this Resolution. PASSED, ADOPTED AND APPROVED on this 21st day of December, 1999. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 21` day of December, 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar �ic1�..�b.k "� /4r •, SURPLUS LIST Comuuters CITY ID# CPU MEMORY HDD 00399 Pentium S 486/133 32MB 2GB SCSI CD-ROM 020300-001 75 MHs 24MB I GB CD-ROM IDE 00289 486 DX 8 MB 162 MB IDE 00323 486/6B 8M 1GB SCSI 00368 486/90MHZ 16MB 500MB SCSI 00322 486DX2/33 8MB 268MB IDE 00216 486SX/37 8MB 162MB IDE 00373 486DX2/66 8MB 560MB IDE 0035 486DX2/66 8MB 341MB IDE 00467 PENTIUM S/180 32MB 1,282MB CD-ROM IDE 00464 PENTIUM S/180 8MB 1,282MB CD-ROM IDE 00398 PENTIUM S/133 4MB 1,024MB SCSI 00372 486DX2/66 8MB 560MB IDE 00220 486SX/33 8MB 162MB IDE 00413 PENTIUM S/120 32MB 1,282MB CD-ROM IDE 00291 486DX/33 4MB 162MB IDE 00165 486DX2/66 8MB 202MB IDE 00288 486DX2/33 8MB 162MB IDE 00164 486DX2/33 8MB 312MB IDE 00325 486DX2/33 8MB 268MB IDE 00083 486DX2/33 8MB 243MB IDE 00290 486DX2/33 8MB 303MB IDE 00370 486DX2-S/66 8MB 400MB IDE 00238 486DX2/33 8MB 163MB IDE 00236 486 DX2/33 8MB 163MB IDE 00218 486DX2/33 8MB 162MB IDE (NO TAG) 386/33 8MB (NO TAG) 486DX/33 8MB 234MB IDE (NO TAG) 486DX2 8MB 406MB IDE 00324 486DX2/33 8MB 234MB IDE 00160 486DX2/33 8MB 234MB IDE HARDWARE CITY ID# ITEM 00303 Zysel Modem 1400 00305 Zysel Modem 1400 00308 Zysel Modem 1400 00309 Zysel Modem 1400 020034 Supra 28800 Modem (No Tag) Supra 28800 Modem (No Tag) Practical Peripherals Printer Extender 020032 Supra 28800 Modem (No Tag) US Robotics 28800 Modem (No Tag) US Robotics 14400 Modem 00316 Chinon CD Rom External (No Tag) Chinon CD Rom External (No Tag) Computer Replacement Power Supply (No Tag) Computer Replacement Power Supply (No Tag) Panasonic Writable CD Roms (Quantity/10) (No Tag) Miscellaneous 3 Button Mouse (Quantity/5) 00312 Hayse Premeara Modem 14400 (No Tag) Miscellaneous Hardware Trays & Brackets 00390 Princeton Ultra 17" Monitor SOFTWARE QUANTITY ITEM 1 WordPerfect/Win 6.0 2 WordPerfect Dos 6.0 1 Proforma Pro Pl.us 3 Quarterdeck QEMM 8.0 1 Word/Win 2.0 1 CCMail 2.03 1 Lotus Notes 3.0 1 Lotus 123 4.01 1 Quattro Pro 1.0 1 Arc View 1.0 1 American Heritage Dictionary 1 Xtree for Windows 8.9 1 Logiteck Mouse Software 1 After Dark 6.0 1 Avery Label Pro 1.0 1 Sound Blaster 16 Frontier 1 Checkit Pro 1 Miscellaneous ALR Driver Disks 2 QUANTITY ITEM 1 Qmodem Pro for Windows 2 Windows for Work Groups 3.11 1 StarTrek Screen Savers 1 Windows 3.1 1 Norton PC Anywhere 1 Norton Utilities 1 Microsoft Project 1 File Maker Pro 1 Plexstor Drivers 1 Can Do 1 File Magic 4.0 1 Windows Printing System 1.0 1 Microsoft Power Point Viewers 1 Microsoft Power Point 4.0 2 DOS 6.22 1 Lotus 123 DOS 2 Norton AntiVirus 1 Microsoft Excel for Windows 1 First Aid for 95 1 Laser Master 1 Eucora Pro 3.0.1 1 Win Fax Pro 1 Word Scan 1 Fargo Printer Drivers 1 Internet Chameleon 1 MS Office 1 Netscape Navigator 2.0 1 Artisoft Ndis Support CD ROM SOFTWARE QUANTITY ITEM 1 Great Wonders of the World 1 Grolier Encyclopedia 1 Merriam Webster Dictionary 1 Epson Color Pak 1 Computer Select 1993 1 Fresh Arte 1 Corel Draw 4.0 1 Netscape 2.0 1 Computer Works 1 North America Facsimile Numbers 3 QUANTITY ITEM Career Opportunities Consumer Information Lantastic Power Suite ABACUS Accounting System 16 Bit Audio Software Untangle the Web Hy CD Publishing Lantastic for Windows 95 Hot Metal Pro 2.0 Computer Works Geo Works CD Ram Manager Almanac 1991 4 C-lW* 1T " ej'J REVENUE AND FINANCE § 3.24.200 Sec. 3.24.170. Use of recycled materials. The city encourages the use of recycled paper and materials in response to all bids for supplies and services_ Wherever possible, preference will be given to those vendors of, supplies and services to the city who utilize recycled materials, including recycled paper products. (Ord. No. 02(1995), § 2, 2-21-95) Sec. 3.24.180. Bidding for public works projects. Public works projects, as defined in the California Public Contract Code Section 20161 or subsequent amendments thereof, shall be bid, advertised and awarded in accordance with applicable sections of the California Public Contract Code. (Ord. No. 02(1995), § 2, 2-21-95) Sec. 3.24.190. Contractual authority. The city manager is authorized to enter into contracts where the amount of the contract does not exceed $10,000.00 with any single vendor within a fiscal year; provided there exists an unencumbered appropriation in the fund account against which said expense is to be charged. Contracts in excess of the city manager's authority must be approved by the city council. In the case of professional services, where there does not exist a specific appropriation in the fund account against which said expense is to be charged, the city manager's expense authorization shall not exceed $5,000.00. (Ord. No. 02(1995), § 2, 2-21-95) Sec. 3.24.200. Surplus personal property. The city manager is authorized to determine, with approval of the city council, whether any item of city -owned personal property is surplus to the present or future needs of the city. He may designate the purchasing agent to fulfill this function. The city manager may require periodic reports showing all city personal property which is no longer used or has become obsolete: (a) Items declared to be surplus shall be offered for sale on a competitive -bid basis. Bids may be solicited by written requests, telephone, public noticeposted on city property, by advertisements in any newspaper or magazine, or by any combination of such methods. A record shall be kept of notices given and bids received. (b) The city manager or his designee is authorized to sell to the highest bidder. Sale of any item or items with an estimated value in excess of $1,000.00 shall be sold to the highest bidder, in accordance with the formal bid procedures, or any other means provided herein, with the approval of the city manager. (c) When, after a reasonable effort has been made to obtain bids, no bids have been obtained for any item of city -owned personal property declared to be surplus, the city manager or his designee is authorized to dispose of such items for the highest scrap Supp. No. 2 CD3:27 § 3.24.200 DIAMOND BAR CODE value that can be obtained therefor, and if a reasonable effort to do so brings no opportunity to sell the same for scrap, he may cause its destruction or any other disposition thereof. (d) The purchasing agent shall have authority to exchange for or trade in, on new supplies and equipment, all supplies and equipment which cannot -be used by any department or which have become unsuitable for city use. (Ord. No. 02(1995), § 2, 2-21-95) CHAPTER. 3.28. DEMANDS AND CLAIMS Sec. 3.28.010. Purpose. The city desires to adopt procedures relative to the fiscal affairs of the new city and to provide for the payment of its debts as they come due. (Ord. No. 6(1989), § 1, 4-18-89) Sec. 3.28.020. Generally. The provisions of this chapter recognize the general claim procedures applicable to local public agencies, including this city, are governed by the provisions of Government Code §§ 900-906. (Ord. No. 6(1989), § 2, 4-18-89) Sec. 3.28.030. Special claims procedures. Pursuant to the authority contained in Government Code § 935, the following claims procedures are established for those claims against the city for money or damages not now governed by state or local laws: (1) Employee claims. Notwithstanding the exceptions contained in Government Code § 905, all claims by public officers or employees for fees, salaries, wages, overtime pay, holiday pay, compensating time off, vacation pay, sick leave pay, and any other expenses or allowances claimed due from the city, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner prescribed by Government Code §§ 910- 915.2. Such claims shall further be subject to the provisions of Government Code § 945.4 relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the council. (2) Contract and other claims. In addition to the requirements of subsection (1) of this section, and notwithstanding the exemptions set forth in Government Code § 905, all claims against the city for damages or money, when a procedure for processing such Supp. No. 2 CD3:28 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: December 21, 1999 REPORT DATE: December 15, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 99 -XX "A Resolution of the City of Diamond Bar for Approval of Final Parcel Map No. 23382, for the Subdivision of a 2.5 acre Site into 3 Single Family Residences, Located On Steeplechase Lane in the City of Diamond Bar, California." SUMMARY: This project will consist of the construction of 3 single family residences on 2.5 acres of land. The Final Parcel Map has been submitted by Dolezal Company to the City of Diamond Bar for approval. The Final Parcel Map has been reviewed and technically approved by staff. RECOMMENDATION: That the City Council a) approve the attached Final Parcel Map No. 23382; b) adopt Resolution No. 99 -XX; c) authorize the Deputy Director of Public Works to sign the map; and d) direct the City Clerk to certify and process the map and C.C. & R's for recordation. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification x Resolution(s) _ Bid Specification Agreement(s) x Other: PM 23382 EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? x Yes _ No 4. Has the report been reviewed by a Commission? —Yes x No Which Commission? 5. Are other departments affected by the report? Planning Division x Yes —No REVIEWED BY: errence L. Belau City Manager James DeStefado Deputy City Manager z�4 Davi G. 6u - Deputy Director of Public Works CITY COUNCIL REPORT MEETING DATE: December 21, 1999 AGENDA NO. _ TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 99 -XX "A Resolution of the City of Diamond Bar for Approval of Final Parcel Map No. 23382, for the Subdivision of a 2.5 acre Site into 3 Single Family Residences, Located On Steeplechase Lane in the City of Diamond Bar, California" ISSUE STATEMENT To approve Final Parcel Map No. 23382 located on Steeplechase Lane in the City of Diamond Bar. RECOMMENDATION That the City Council a) approve the attached Final Parcel Map No. 23382; b) adopt Resolution No. 99 -XX; c) authorize the Deputy Director of Public Works to sign the map; and d) direct the City Clerk to certify and process the map and C.C. & R's for recordation. FINANCIAL SUMMARY Approval of the map has no impact on the City's budget. BACKGROUND/DISCUSSION Parcel Map 23382, located on Steeplechase Lane in Diamond Bar, subdivides 2.5 acres into 3 single family residential lots. The initial tentative parcel map application was made to the Planning Commission at duly noticed public hearings in 1995 and was approved by City Council on June 20, 1995. Subsequent to approval of the tentative parcel map, the applicant applied for an extension of time and modification to the plans decreasing the number of proposed lots from 4 to 3. On June 22, 1999 the Planning Commission conducted a duly noticed public hearing on this application. On July 27, 1999, the Planning Commission adopted Resolution No. 99-18 recommending City Council approval of the Application. On the August 17, 1999 City Council Meeting, Council adopted Resolution No. 99-68 approving this application. The Final Parcel Map has been reviewed by staff and has been found to be technically correct and conforms substantially to the approved tentative parcel map. The final parcel map meets the requirements of the conditions of approval. RESOLUTION NO 99- A RESOLUTION OF THE CITY OF DIAMOND BAR FOR APPROVAL OF FINAL PARCEL MAP NO. 23382, FOR THE SUBDIVISION OF A 2.5 ACRE SITE INTO 3 SINGLE FAMILY RESIDENCES, LOCATED ON STEEPLECHASE LANE IN THE CITY OF DIAMOND BAR, CALIFORNIA. A. RECITALS (i) Dolezal Company, 4251 S. Higuera Street, San Luis Obispo, CA 93401, (the "Applicant" hereinafter), has heretofore filed an application for approval of Final Parcel Map No. 23382, (the "Application" hereinafter), as described in the title of this Resolution. (ii) On April 24, 1995, May 8, 1995, and May 22, 1995 the Planning Commission of the City of Diamond Bar conducted duly noticed public hearings on the subject matter of the Tentative Parcel Map and, upon conclusion of said public hearing on May 22, 1995, the Planning Commission approved it's Conditional Use Permit No. 92-1, Oak Tree Permit No. 95-2, and Mitigated Negative Declaration No. 95-2 for Tentative Parcel Map No. 23382 and recommended that the City Council approve the Tentative Parcel Map No. 23382. (iii) On June 20, 1995, the Council of the City of Diamond Bar conducted a duly noticed public hearing on the Tentative Parcel Map and concluded said public hearing on June 20, 1995. Council moved to adopt Resolution No. 95-37 approving the Tentative Parcel Map No. 23382. 1 (iv) On June 22, 1999 and June 27, 1999, the Planning Commission of the City of Diamond Bar conducted duly noticed public hearings on the subject of extending the time limit of the Tentative Parcel Map and, upon conclusion of said public hearing on June 27, 1999, the Planning Commission approved Resolution No. 99- 18 and recommended that the City Council approve the extension of time. (v) On August 17, 1999, the City Council of the City of Diamond Bar conducted a duly noticed public hearing on the subject of extending the time limit of the Tentative Parcel Map and concluded with the motion to adopt Resolution No. 99- 68 approving the extension of time. (vi) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: 1. This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based on substantial evidence presented to this Council regarding the Application, this Council finds the Final Parcel Map to be in substantial conformance with the approved Tentative Parcel Map and this Council hereby specifically approves Final Parcel Map No. 23382. 3. The City Council hereby specifically finds and determines that, based upon the findings set forth below, and changes and alterations which have been incorporated 2 into and conditioned upon the proposed project set forth in the application, no significant adverse environmental effects will occur. 4. The City Clerk is hereby directed to: a. Certify to the adoption of this Resolution; and b. Transmit a certified copy of this Resolution to Dolezal Company, 4251 S. Higuera Street, San Luis Obispo, CA 93401. ADOPTED AND APPROVED this 218` day of December , 1999. MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 21st day of December , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar 3 PARCEL M -AP NO. 23382 SHEET 1 OF 2 SHEETS IN THE CITY OF DIAMOND BAR COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BEING A SUBDIVISION OF PARCEL 3 OF PARCEL MAP NO. 7408. FILED IN BOOK 74, PAGES 3 AND 4 OF PARCEL MAPS. IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. L FJ, INC. LELAND F. JOHNSON, R.C.E. 13560 DATE OF SURVEY: JANUARY, 1996 OTRIM STATMdl= WE HEREBY STATE THAT ME ARE THE OWNERS OF OR ARE TNTEGESTED INTME LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES. AND WE CONSENT TO THE PREPARATION AND FILING. THE DOLF]AL COMPANY, A CALIFORNIA CORPORATION: . WARREN F - RESI WARREN F. DOLUAL STATE OF CALIFORNIA SS. COUNTYOF BAN LUIS OBISPO ON x3-25-99 BERME ME, .NOTARY PUBLIC PERSONALLY APPEARED o—Ir Of PERSONALLY KNOWN TO ME (OR PROVO TO ME ON 714111 SAM OF SATWACTORY EVIDENCE) TO BE THE PERSON WHOSE /IMIDE M SUAW MW 70 ITEM WRIWN INSTRUMENT AND ACKNOWLSWEO TO ME THAT HE ECDCUTED THE WIDE IN HIS AUTHORIZED CAPACITY, AND THAT M MS SK✓ MATURE ON THE WSTRUIE/R, THE PERSON, OR TIE ENTITY UPON BEHALF OF WWKAHI THE PERSON ACRO). EXECUTTD) TIME INSTRUAdNT. WITNESS MY HAND: PLEASE PRINT NAME JOOJJ TeAMTAc.cY COMA(/IDb/1f9 MY COAUS+ION EXPIRES: COUNTY PRINCIPAL PLACE OF BUSINESS: PURSUANT TO SECTION 66436. SUBSECTION (A)(3) (A) (1-V111). OF THE SUBDIVISION MAP ACT. THE SIGNATURES OF THE FOLLOWING PARTIES HAVE BEEN OMITTED. THEIR INTEREST BEING SUCH THAT IT CANNOT RIPEN INTO FEE TITLE AND SAID SICNATURE IS NOT REQUIRED BY THE GOVERNING BODY. I. CARLSBERG CONSTRUCTION COMPANY. A CALIFORNIA CORPORATION MOLDER OF AN EASEMENT BY DEED AEC. DECEMBER 19, 1980 AS INST. NO. 80- 1277064, O.R. PURSUANT TO SECTION 66436. SUBSECTION (0 0) (CI. OF THE SUBDIVISION MAP ACT, THE SIGNATURE OF THE FOLLOWING PARTY HAS BEEN OMITTED. THEIR INTEREST BEING SUCH THAT IT CANNOT RIPEN INTO FEE TITLE AND SAID SIGNATURE IS NOT REQUIRED BY THE GOVERNING BODY. 1.TRANSAMERICA DEVELOPMENT COMPANY, A CALIFORNIA CORPORATION. THE OWNERS OF OIL AND MINERAL RIGHTS BY DEED AEC. MARCH 29. 19M IN BOOK 03955• PAGE SBS. AS INST. NO. 2456, AND RE-RECDRDED JUNE 19, 1959 IN BOOK 4407, PAGE 591, AS INST, NO. 1775. AND MODIFIED IN QUIT C"AM 'DEED RECORDED rd~Ar 14. 1977 AS INST. NO. 77-157543, ALL OF OFFICIAL RECORDS. PURSUANT TO SECTION 56499.20-1/2 OF SUBDIVISION MAP ACTS THE FILING OF THIS MAP CONSTITUTES ABANDONMENT OF: !.EASEMENTS FOR SLOPE PURPOSES. HELD BY THE CITY OF DIAMOND BAR SUCCESSOR ININTEREST TO THE COUNTY OF LOS ANGELES. BY DEED PEC, JUNE 19. 1970 AS INST. N0. 3544 IN BOOK 4746. -PAGE 878, O.A. AND AS SHOWN ON PARCEL MAP NO. 7409• FILED IN BOOK 74. PAGE 3 AND A. OF PARCEL MAPS. SURveroaS STATEUM I HEREBY STATE THAT 1 AM A REGISTERED CIVIL ENGINEER OF THE STATE OF CALIFORNIA: THAT THIS PARCEL MAP CONSISTWG OF 2 SHEETS IS A TRUE AND COMPLETE SURVEY AS SHOWN AND WAS MADE BY ME, OR UNDER MY DIRECTION, IN JANUARY IM THAT MONUMENTS OF THE CHARACTER AND LOCATIONS SHOWN HEREON ARE IN PLACE OR WILL BE IN PLACE WITHIN TWENTY-FOUR MONTHS FROM THE FILING DATE OF THIS MAP: THAT SAID MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED: LELAND F. N DAT 135M E EXP. 331-01 '-1 fk `eco encu �, Iu IYI• � 'I!I7 @ CFkkY c3TT 1:1611I0i4 ST-mmrf I HEREBY STATE THAT I HAVE EXAMINED THIS MAP ANA THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL `MPRSYm ALTERATIONS THEREOF; THAT ALL PROVISIONS OF STATE LAW AND SUBDIVISION ORDINANCES OF THE CITY OF DIAMOND BAR APPLICABLE AT THE TIME APPROVAL OF - THE TENTATIVE MAP HAVE BEEN CDMPLIED WITH, R.C.E. DATE CITY ENGINEER CITY OF DIAMOND BAR /PEvleaAAw Fe rwCr1!'af ptyl.�srrY�s yt By. X.4jo y &'"W'w" ■APr n✓Ar Ap- 7W rrAFM� ✓*h4Www^gLN 4W0P 'wop—'w.'r'wN rr PZ.-W—r 4fi*AL& rl- M' 4Act .etr.�rsrs.•� ras�i�rr�re �r L—y-,��=-�p�TvrvlsAA/ MNar, is CRT COIDIM STAMOMT I HEREBY STATE TWAT THIS MAP WAS PRESENTED FOR APPROVAL TO THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AT A REGULAR MEETING TIETEOF HELD ON THE_ OF 104 AND THAT THEREUPON SATO COUNCIL COIL D BY AN ORDER DULY PASSED DID APPROVE THE ATTACHED MAP. CITY CLERK, CITY OF DIAMOND BAR �— I HEREBY STATE THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDLC rION OF THE CITY OF DIAMOMD•BAR. TO WHICH TIE CAMD INCLUDED IN THE WITHIN SUBDIVISION OR ANY PMT THEREOF IS SUB.IECT, AND WHICH MAY BE PAID IN FULL HAVE BEEN PAID IN FUM. CITY -TRE R CITY OF DIAMOND BAR DATE PARCEL MAP NO. 21-3362 IN THE CITY OF DIAMOND BAR COUNTY OF LOS ANGELES, STATE OF CALIFORNIA 3EING A SUBDIVISION OF PARCEL 3 OF PARCEL NAP NO. 7409. FILED IN BOOK 74, PAGES 3 AND 4 OF PARCEL NAPS, :N THE OFFICE OF TME COUNTY RECORDER OF SAID COUNTY. L F J. INC. LELAND F. JOHNSON, R.C.E. 13560 DATE OF SURVEY: JANUARY, 1996 7.'o- ATEZ THE BOUNDARY OF THE LAND SE:NG SUBOIVICED BY THIS NAP, ( ) INDICATES RECORD DATA .-A PARCEL NAP NO. 7409. ;.S 74/3-4• UNLESS OTl`6'kSE NOTED. PIPE, rGusN O INDICATES 3/4' x +9' IRON P?PE 017H PLASTIC FOUrq 2' 'ROH CAP STANpEDiTCL l3di00• TD 3E -a.- XITH TAG 1TANPE7 'RCE :9054• a•_q 0 INOICATEI 2• % ^a' :;;ON ?PE W171,4 BRASS DISK TRACT 30219_ ST ANPEO T9CEI2:r*# TO BE EE FOUNO '-!/2" 'RON1 :MrL{LSN'NO ACCEPTEO AS AWA-- �02N,11T OF�_4 PAgCY' '~ '404. -W S; Ai.PE7'RAEONiY T02BE SE \ y \ e PARCEL 2 O.'"T ACAM I FOUND S -S/2' IRON PIPE,i1OSN WITH TAG STLPEO 'L9 2292!•. ACCEPTED AS ANGLE POINT OF PARCEL 3 AN 7409. PNB/3-A. NO REF=AENCE. A n aN N d 01-!/2" TAG TAN PTEO AS I ARCEL 3. 74/3-4, 1 PIPE, Ti TR 3297A, 2 2 I % I �- N 09 * :15.21 • -- (N 03•!9'01"1? -55.12', TR 3297,P) A. of ''q' EASEMENT NOTES: ED RCE 9751'. - fASFNFNTPOR/N6AFJ3ANDEC•RA4S ro B 873/50-:6/ $rEEPLFCNAfC LANG PEA'LU:!/HGvT / A+FLORLIFO JirAY 2I ,/DJD A3/NSTRUMFNT NO -•/1 23010/50•R. Z EASEMENT FORINDNFSS AND EGREssOVEA sTEEPLECHASESANE AND sHADoWR / DOCUMENT RECORDED APRIL 1/999 AS (INSTRUMENT NO. 01 O.R. 05190ATES PER SCALE. +0' / DMNT �_ 72 A RECORDED 112-19C ESE AND 1-10.1 INSERUNENTENT ENO 80-1277054. O.R. PRIVATE DRAINAGE. UTILITY AND SENERd5,rmfmrrcM RESERvEO IN DOCUMENTS. 40 60 120 160 SPECIAL OAK TREE LOCATION, NO GRADING OR CONSTRUCTION ® OF ANY KIND IS PERMITTED WITHIN 10 FEET OF TREE'S DRIP UNE GRAPHIC SCALE N 3:':1'x3'v RAD. 15.00' r' / ALE'Ch' _ c qs� N 59'A0.22'E 2.03' `,IN /., BASIS OF BEARINGS �- - B PN 7409. THE NDRTX LINE DF PARCELB. NON -- a2�z• c PNB ,a/3-4. SXONH 41 N 89.23'30' SATO PARCEL NAP AND SXONN AS N 89.23'09' N E ON7XIS NAP. 5 /iM'.•li tlremeNs! !r /tzLi 4 Srq 'o. L zl _ FFr �• O �.Jp ° PARCEL 3 "" "" =xnTING so NIDE o.eooecJies r °` �• PRIVATE STP�T, \ EP_E LANE PER PAR�L� / O, AS SNOWNAOOOT/NB P/.ICIL S. ,fFCORO/O AFC6NeLR �. /!7't n "•��.. ( /NNAA•LOaY7f, PAOGS JANO} �• Of NA/J, O.R. 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UTILITY AND SENERd5,rmfmrrcM RESERvEO IN DOCUMENTS. 40 60 120 160 SPECIAL OAK TREE LOCATION, NO GRADING OR CONSTRUCTION ® OF ANY KIND IS PERMITTED WITHIN 10 FEET OF TREE'S DRIP UNE GRAPHIC SCALE City of Diamond Bar Memorandum To: Honorable Mayor and Members of the City Council From: Terrence L. Belanger, City Manager Subject: SALARY AND CLASSIFICATION CHANGES Date: December 17, 1999 RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 96-53 L, which proposes to create an Engineering Technician position and salary range and extend the Community Services Coordinator position. DISCUSSION: It is proposed that the position of a part-time Engineering Technician be included as a part of the City's Classification and Compensation Resolution. The requirements of the Department are best served with the skills and experience that are provided to us by an individual in the Engineering Technician classification. Typically, an Engineering Technician position requires a Bachelor of Science in Engineering and an Engineer in Training certificate. The person who would be appointed to this position would possess both of these minimum qualifications. In addition, the City Council on August 17, 1999, eliminated one position, a full-time Community Services Coordinator, effective December 31, 1999. Due to the Millennium Celebration, it is proposed that the Community Services Coordinator position be extended for one month to January 31, 2000. KF RESOLUTION NO. 96-53 L RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, ORDERS, AND DETERMINES AS FOLLOWS: WHEREAS, the City Council has determined that it is necessary to the efficient operation and management of the City that rules and regulations be maintained prescribing sick leave, vacation, leaves of absences, and other regulations for the officers and employees of the City; and WHEREAS, it is necessary from time to time to establish comprehensive wage and salary schedules and to fix the rates of compensation to be paid to officers and employees of the City. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: SECTION 1. COMPREHENSIVE WAGE AND SALARY PLAN There is hereby established a Comprehensive Wage and Salary Plan for employees of the City of Diamond Bar. The Comprehensive Wage and Salary Plan is designed to provide for a fair and efficient framework for the administration of wages and is based upon the recommendations of the City Manager. SECTION 2. SALARY SCHEDULE Pursuant to Ordinance 21 (1989), the Diamond Bar City Council hereby establishes the salaries and the various full-time positions of the City of Diamond Bar. As of the pay period commencing on December 18, 1999, the compensation of the various classes of positions shall be as shown on Schedule A and B (attached). SECTION 3. FULL-TIME SALARY SCHEDULE GUIDELINES New employees shall be hired at the entry step or any step at the discretion of the City Manager and must successfully complete a one-year probation period. At the end of six months, the employee will be given a performance evaluation and may be eligible for the next step. Every year thereafter, employees shall be given a performance evaluation and shall move to each successive step, so long as the employee's performance is satisfactory or above. RESOLUTION 96-53 L Page Two SECTION 4. PROBATION In an effort to monitor newly hired employees, the probation period for newly hired employees is one year. SECTION 5. MILEAGE REIMBURSEMENT Private automobiles are not to be used for the City business except as authorized. The City Manager may authorize such use at the reimbursement rate equal to that set forth by the Internal Revenue Service. Payments shall be based upon the most direct route to and from the destination, and garage and parking expenses shall be paid in addition to the current rate, upon submission of paid receipts. SECTION 6. HEALTH, DENTAL, VISION, LIFE, DEFERRED COMPENSATION, LONG TERM DISABILITY AND UNEMPLOYMENT INSURANCE. All designated officials, full-time employees and designated permanent part time employees are eligible to receive group health, dental, vision, life, deferred compensation, disability insurance and unemployment insurance within the City's group insurance carrier(s), with the administrative cost and premiums paid by the City to a maximum established in Section 7, after 30 days of employment. Dependents of employees are eligible for health, dental and vision insurance. SECTION 7. FRINGE BENEFIT PACKAGE An employee benefit program is authorized wherein all designated employees, full-time and designated permanent part-time employees have a choice of medical and/or fringe benefits, as described in Section 6, in an amount not to exceed $650.00 a month, paid by the City. A. Employees, defined as Management shall receive an additional $30.00 per month to be applied as described in Section 6. B. All employees shall participate in the Life, Dental and Vision Insurance programs. The City shall pay the cost of the employee in addition to the benefit program described in Section 6 or Section 7(A). Monies in excess of the City's 457 Plan shall be paid off annually each December. C. All eligible employees may participate in the City's 401(A) deferred compensation plan. SECTION 8. PART-TIME EMPLOYMENT Hourly compensation for the various part-time positions shall be as set forth in Schedule B (attached). RESOLUTION 96-53 L Page Three SECTION 9. STATUS OF EMPLOYMENT All employees serve under the City Manager, pursuant to Government Code Section 34856. Per Government Code Section 36506, nothing in these rules and regulations shall be construed to provide employees with any tenure or property interest in employment. SECTION 10. PUBLIC EMPLOYEES' RETIREMENT SYSTEM - DEFERRED COMPENSATION The City of Diamond Bar shall pay the employee contribution of said employee salary to the State Public Employees' Retirement System (PERS) as deferred income. SECTION 11. PAY PERIODS The compensation due to all officers and employees of the City shall be on a bi-weekly basis. SECTION 12. PAY DAYS Warrants, checks or electronic transfers in the payment of compensation shall be made available by the City to employees and officers of the City on the Friday succeeding the close of any given pay period. In an event that pay day falls on a holiday, all warrants or checks in payment of compensation shall be made available to the City employee on the last work day preceding the holiday. SECTION 13. WORKING HOURS AND OVERTIME A. Eight (8) hours, exclusive of lunch period, shall constitute a day's work for all full time employees. B. The official work week of the City of Diamond Bar shall be five (5) working days of eight (8) hours each. It shall be the duty of each Department Head to arrange the work of their Department so that each employee therein shall not work more than five (5) days in each calendar week. The City Manager may require an employee to temporarily perform service in excess of five (5) days per week when public necessity or convenience so requires. C Whenever an employee, other than an Management employee, shall be required to work overtime, beyond 40 hours per week, such person shall receive compensation for such overtime worked at one and one-half (1 112) times the regular rate of pay, provided they have completed full 40 hour work week. RESOLUTION 96-53 L Page Four D. Any full time employee, other than an Management Team Member, who is required to work on an observed holiday beyond the regular 40 hour work week, shall be entitled to pay at the rate of two (2) times the regular rate of pay provided they have worked a 40 hour work week. E. Full-time and permanent part-time employees are prohibited from working overtime without express authorization from the City Manager. F. There is nothing contained within this Section to exclude the City from implementing a 4-10 or 9-80 Plan at their option. SECTION 14. ANNUAL VACATION A. A full time employee, pursuant to the below schedule, shall be entitled to a vacation, to be accrued at the appropriate hours per pay period. Designated permanent part-time employees who are eligible for vacation time receive such at a pro -rated accrual rate based upon hours scheduled to work. YEARS OF SERVICE VACATION ACCRUAL 1 - 5 10 days 3.08 hours 6-10 15 days 4.62 hours 11 & up 20 days 6.15 hours B. Vacation time may be accumulated to a maximum of twenty (20) days (160 hours). Once the 160 -hour maximum accumulation is exceeded, no further vacation leave shall accrue until the employee reduces the accumulation below the maximum. The City Manager may approve vacation time accumulations exceeding twenty (20) days, provided the vacation hours are scheduled to be expended within one month of exceeding the maximum hours. The City Manager may also allow the vacation time to be reduced through the pay out of vacation time. Requests for exceeding maximum accruals or payout should be submitted in writing to the City Manager. C. The total vacation allowance shall be computed to the nearest whole day based upon the number of full months of City service. D. In the event one or more observed holidays follow accumulated vacation leave, such days shall not be charged as vacation leave and the vacation leave shall be extended accordingly for those employees eligible for such holidays. E. An employee shall take vacation at such time during the calendar year based upon due regard to the needs of the employee's services and the work schedule. RESOLUTION 96-53 L Page Five F. Vacation shall be taken during the year following which the vacation privilege has been earned. G. The time set for the vacation of the City Manager shall be subject to the approval of the City Council. H. Employees who terminate shall be paid the salary equivalent to all accrued and accumulated vacation. I. All vacation requests shall be made at least ten (10) days in advance and employee's supervisor and City Manager must give prior approval. J. If an employee does not request time off in advance and simply does not show up for work, the City Manager may deny the use of vacation time or other benefit for the time off, and said employee is subject to disciplinary action including discharge. K. Management employees, for the purpose of accrual, shall be credited with previous municipal experience, up to five (5) years of service. SECTION 15. SICK LEAVE A. Sick leave with pay shall be accrued by full-time employees at a rate of 3.08 hours per pay period.. Permanent part-time employees who are eligible for sick leave receive such as a pro -rated accrual rate based upon hours scheduled to work. B. Employees are eligible to use sick leave, as it is accrued and/or accumulated. C. Unused sick leave may be accumulated to a maximum total not to exceed 160 hours. Absence or illness may not be charged to sick leave if not already accrued and/or accumulated. D. Each full time employee shall be paid one-half (1/2) of the unused balance of the annually accrued sick leave, accrued during a given accrual year, when the then annual accrual results in sick leave in excess of the maximum allowable accumulation of 160 hours. The sick leave payout shall only apply to the amount that is in excess of the maximum allowable accumulated amount of 160 hours. The annual accrued sick leave, over the maximum accumulation, shall be paid once a year, at the employee's current wage at the time of payment. Said payment is to be made on the first day in December, or at such other time as the City Manager may determine, at his/her absolute discretion, as appropriate. RESOLUTION 96-53 L Page Six E. Sick leave shall be allowed only in case of necessity and actual sickness or disability of the employee or dependent family members, as determined by the City Manager. In order to receive sick leave with pay, the employee shall notify the Department Head prior to or within two (2) hours after the time set for beginning daily duties. The City Manager may, if he/she deems necessary, require the employee to file a Physician's Certificate or a Personal Affidavit. F. Sick leave shall not accrue to any employee for any month in which that employee is on unpaid leave and does not work a minimum of ten (10) eight (8) hour working days in any one month. G. If an employee does not show up for work and does not call in within two hours, the City Manager may deny use of sick leave for the unauthorized time off, and employee is subject to disciplinary action. H. Except as otherwise required by law, employees using all accumulated sick leave may be deemed to have abandoned their employment. I. After five (5) years of service, when an employee retires, resigns or terminates in good standing, that employee will be paid all accumulated sick leave at a rate of one-half (1/2) of the employee's current rate of pay at his/her date of termination. SECTION 16. BEREAVEMENT LEAVE When circumstances are such and the City Manager determines that conditions warrant, three (3) paid bereavement leave days may be granted in the event of death of a relative of a full- time employee. "Relative" is defined as spouse, parents, children, step -children, brother, sisters, grandparents, grandchildren, half-brothers, half-sisters, aunts, uncles, to the City employee or as may be approved by the City Manager. SECTION 17. UNAUTHORIZED LEAVE If an employee does not show up for work for three consecutive work days without notifying said employee's supervisor or Department Head, said employee shall be considered to have voluntarily terminated employment with the City. SECTION 18. ON-THE-JOB INJURY Whenever a person is compelled to be absent from employment with the City on account of injury arising out of or in the course of that employee's employment as determined by the Workers' Compensation Act, the employee may elect to apply pro -rated accrued sick leave, if RESOLUTION 96-53 L Page Seven any, to such absence to receive compensation of an amount of the difference between the compensation received under the Workers' Compensation Act and that employee's regular pay, not to exceed the amount of the employee's earned sick leave. An employee in such instance may also elect to use any earned vacation time in like manner after sick leave is exhausted. The City will pay the employee up to three (3) days of that employee's regular salary as it relates to an on- the-job injury and if not covered by Workers' Compensation. SECTION 19. JURY DUTY If a full-time employee is called for jury duty, such person shall receive regular pay while actually performing jury service, however, any amount received by such employee as payment for services as juror shall be reimbursed to the City. All mileage paid to the employee, as a juror shall not be considered as a reimbursable item to the City. Permanent part-time employees who are eligible for jury duty receive such as a pro -rated accrual rate based upon hours scheduled to work. SECTION 20. ATTENDANCE Full time employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays, and leave. Departments shall keep attendance records of all employees. Absence of any employee without leave may result in possible disciplinary action, including discharge. SECTION 21. HOLIDAYS A. Holidays which fall on Saturday shall be observed on the proceeding Friday, and holidays which fall on Sunday shall be observed on the following Monday. Paid holidays are only for the observed days. B. The City of Diamond Bar's observed paid holidays are as follows: 1. New Year's Day (January 1) 2. Washington's Birthday (observed the third Monday in February) 3. Memorial Day (observed the last Monday in May) 4. Independence Day (July 4) 5. Labor Day (observed first Monday in September) 6. Veteran's Day (November 11) 7. Thanksgiving Day 8. Day following Thanksgiving Day 9. Christmas Eve (December 24) 10. Christmas Day (December 25) 11. Two (2) Floating Holidays RESOLUTION 96-53 L Page Eight SECTION 22. FLOATING HOLIDAYS A. Each full time employee is allowed two (2) floating holidays (8 hours each) per calendar year, January through December. Permanent part-time employees are allowed two (2) floating holidays (6 hours each) per calendar year, January through December. B. Floating Holidays are not cumulative and must be used during the above period or said employee will lose the allocated hours. C. Each employee must submit a request in advance, and approval must be given by the employee's supervisor and Department Head. D. A full time employee is eligible to use a floating holidays as they are accurred. E. Floating Holidays may be used in lieu of sick leave only if all other benefit time has been exhausted. SECTION 23. TRAINING PLAN The City Manager and employees of the City are eligible to request specialized training in the form of symposiums, special courses, forums, etc., at the City's expense. SECTION 24. LEAVE OF ABSENCE Leave of absence without pay may only be granted by the City Manager and shall not exceed one year, except as otherwise prescribed by law. SECTION 25. RESIGNATION An employee wishing to terminate employment in good standing shall file a written resignation with the City Manager stating the effective date and reasons for leaving, at least two (2) weeks prior to the resignation. Failure to give such notice shall mean the employee did not terminate in good standing, unless by reason of hardship and upon that employee's request, the City Manager has waived the two-week notice requirement. RESOLUTION 96-53 L Page Nine SECTION 26. ANTI -NEPOTISM PROVISION A. Relatives of those listed below may not be employed anywhere in the City organization: I . City Council Members; 2. Standing Board and Commission members; 3. Management Team Members of the City; 4. Employees of the City Manager's Department; or 5. Employees of the Personnel Department. B. The employment of a relative within a department is prohibited when they: 1. Perform joint duties; 2. Share responsibility of authority; 3. Function in the same chain of command; and 4. Work on the same shift at the same work site. C. For business reasons of supervision, safety, security or morale, the City may refuse to place one spouse under the direct supervision of the other spouse. D. For business reasons of supervision, safety, security or morale, an employer may refuse to place both spouses in the same department, division, or facility if the work involves potential conflicts of interest or other hazards greater for married couples than other persons. E. "Relative" means child, stepchild, parent, grandparent, grandchild, brother, sister, half- brother, half-sister, aunt, uncle, niece, nephew, parent -in-law, brother -in law, sister-in- law, or another individual related by blood or marriage. F. "Employee" means any person who receives a City paycheck for services rendered to the City. G. For business reasons, this sections shall be enforced to address the marriage of employees in the City's employment, with in six (6) months of said marriage. H. Appeal of the enforcement of this section shall be in accordance to the City's grievance procedures. SECTION 27. NON-DISCRIMINATION The City of Diamond Bar does hereby affirm to adopt and support a policy of non- discrimination with regard to all phases of personnel recruitment, selection and appointment. The City further declares that it will not exclude from participation in, deny the benefits to, or subject to discrimination any person on the basis of race, color, sex, religious affiliation, national RESOLUTION 96-53 L Page Ten origin, age or disability, thereby affirming the City of Diamond Bar's posture as an equal opportunity employer. SECTION 28. EMPLOYEE PERFORMANCE EVALUATION APPEALS PROCEDURES It is the intent of the City to offer fair and equitable appeals procedures for employee's performance evaluations. Below are the official guidelines. A. Employee and supervisor meet to review and discuss the employee's performance evaluation. B. The employee may respond in writing to the contents of the evaluation. The employee must submit this response to the Department Head within five (5) working days immediately following receipt of the evaluation. C. The Department Head, as the reviewing official, shall respond in writing to the employee within five (5) working days. This response becomes an official part of the evaluation. D. If the Department Head does not respond or if the employee chooses to continue to appeal following the response from the reviewing official, the employee must submit an additional written response to the Personnel Officer within five (5) working days after receipt of the reviewing official's response. E. The Personnel Officer shall review the evaluation appeal within five (5) days with the employee, supervisor and Department Head. Every effort will be made at this level to resolve the appeal. If the Personnel Officer and City Manager are the same, the appeal shall proceed directly to the City Manager. If the Personnel Officer and City Manager are the same, the appeal shall proceed directly to the City Manager. F. If the matter is not settled, a written appeal may be submitted to the City Manager by the employee within five (5) working days following the decision rendered in writing by the Personnel Officer. G. The City Manager shall review the appeal with the employee, supervisor, Department head and Personnel Officer. The decision shall be rendered in writing within fifteen (15) working days by the City Manager, and the decision of the City Manager shall be final. SECTION 29. POST OFFER PHYSICAL EXAMS As a condition of an offer of City employment must successfully pass a post -offer physical and substance abuse exams and are subject to fingerprinting and a background RESOLUTION 96-53 L Page Eleven investigation. The candidates being considered for employment will be sent to a City authorized physician at the City's expense. SECTION 30. EMERGENCY CALL -OUT POLICY The following Emergency Call -Out Policy shall be adhered to: A. When a full time employee or permanent part-time, other than an Management employee, is called out for a City emergency, the employee shall be given a minimum of two hours pay, regardless of the amount of time it takes to rectify the problem. B. The employee shall be paid overtime per Section 13. SECTION 31. ADMINISTRATIVE LEAVE Management employees are allowed two (2) days of administrative leave per fiscal year. Additional days of leave may be authorized by the City Manager, based on the number of total hours the individual works over and above 40 hours per week. A. Management employees do not receive paid overtime, and this leave is to recognize those employees who work over and above 40 hours per week. B. For purposes of the City's Personnel System, Management Employees are defined as all employees who occupy positions in the below listed classifications: Accountant II Administrative Assistant Assistant to the City Manager Associate Engineer Associate Planner City Clerk Communications and Marketing Director Communications and Marketing Coordinator Community Services Assistant Deputy City Manager Deputy Public Works Director Development Services Assistant Director of Community Services Director of Finance Public Works Supervisor Recreation Superintendent RESOLUTION 96-53 L Page Twelve Secretary to the City Manager/Office Manager Senior Administrative Assistant Superintendent of Parks & Maintenance C. Administrative leave may not be accumulated and carried over to the following year. It must be used by June 30 of each fiscal year. Leave may be granted in hourly increments. Requests shall be submitted to employee's immediate supervisor for approval, then forwarded to the City Manager for approval. Administrative leave will be authorized at the convenience of the City and the work schedule. SECTION 32. MEDICARE Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired after March 31, 1987 will have 1.45 percent of their base salary deducted from their paycheck to be paid to Medicare. The City will match the 1.45 percent as mandated by law. SECTION 33. IMMIGRATION REFORM AND CONTROL ACT OF 1986 In compliance with the Immigration Reform and Control Act of 1986, all new employees must verify identity and entitlement to work in the United States by providing required documentation. SECTION 34. EXTENDED BENEFITS - COBRA The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for the continuation of health care coverage to certain employees who terminated employment and beneficiaries of employees who die, become disabled or are divorced. Employees become eligible for continued coverage upon termination of service, whether voluntary or not (other than termination for gross misconduct), retirement or reduction in hours worked. For these employees and their dependents, continued coverage is available for the time period set forth by law, at their expense. SECTION 35. TUITION REIMBURSEMENT Subject to Council fiscal year budget authorization, each employee shall be entitled to reimbursement in the amount of $500 per fiscal year, for college -level or university -level educational courses (including tuition and related books), which have been approved by the personnel Officer or his/her designate as being job-related and of value to the City. Reimbursement under this Section is contingent upon the verification of the attainment of a letter grade of "C" or better, or in those cases where no letter grade is given, verification of completion of the course with a "Pass" or "Credit" grade and submittal of a receipt for registration bearing the name of the course, for which reimbursement is being requested. In the case of RESOLUTION 96-53 L Page Thirteen reimbursement for books for any approved/verified course; a syllabus, course reading list or course outline showing the book as being required for the course, plus a receipt bearing the title of the book shall be submitted. SECTION 36. PART TIME EMPLOYEES' RETIREMENT Effective July 1, 1991, part time, seasonal and temporary employees will be covered by a retirement system, under Social Security (OASDI). An employee's contribution rate shall be 6.2% on wages up to the maximum provided by law (up to $72,600.) The employer's tax rate is the same. Election workers and emergency workers are excepted from coverage, under this section. SECTION 37. SEVERABILITY The City Council declares that, should any provision, section, paragraph, sentence, or work of this Resolution be rendered or declared invalid by any final Court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this Resolution shall remain in full force and effect. ADOPTED AND APPROVED THIS day of '1999 Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk of the City of Diamond Bar Schedule A CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1999-2000 Revised 17J15199 JOB TrME A B C D E F G Receptionist 834 8.67 9.11 9.56 10.04 10.54 11.07 11.62 1,503.36 1,578.52 1,657.45 1,740.32 1,827.34 1,918.71 2,014.64 18,040.27 18,942.28 19,889.39 20,883.86 21,928.06 23,024.46 24,175.68 Jr. Clerk Typist %7 10.23 10.74 11.28 11.84 12.44 13.06 13.71 1,773.28 1,861.94 1,955.04 2,052.79 2,155.43 2,263.20 2,376.36 21,279.32 22,343.29 23,460.45 24,633.47 25,865.15 27,158.40 28,516.32 Clerk Typist 1037 10.79 11.33 11.90 12.49 13.12 13.78 14.46 1,870.85 1,964.40 2,062.62 2,165.75 2,274.03 2,387.74 2,507.12 22,450.24 23,572.75 24,751.39 25,988.96 27,288.41 28,652.83 30,085.47 Transportation 1037 10.79 11.33 11.90 12.49 13.12 13.78 14.46 Clerk 1,870.85 1,964.40 2,062.62 2,165.75 2,274.03 2,387.74 2,507.12 22,450.24 23,572.75 24,751.39 25,988.96 27,288.41 28,652.83 30,085.47 Community Services 1141 11.87 12.46 13.08 13.74 14.43 15.15 15.90 Coordinator 2,057.07 2,159.92 2,267.92 2,381.31 2,500.38 2,625.40 2,756.67 24,684.83 25,919.07 27,215.02 28,575.77 30,004.56 31,504.79 33,080.03 Secretary 1141 11.87 12.46 13.08 13.74 14.43 15.15 15.90 2,057.07 2,159.92 2,267.92 2,381.31 2,500.38 2,625.40 2,756.67 24,684.83 25,919.07 27,215.02 28,575.77 30,004.56 31,504.79 33.080.03 Account Clerk 11 1141 11.87 12.46 13.08 13.74 14.43 15.15 15.90 2,057.07 2,159.92 2,267.92 2,381.31 2,500.38 2,625.40 2,756.67 24,684.83 25,919.07 27,215.02 28,575.77 30,004.56 31,504.79 33,080.03 Parks Maintenance 1203 12.52 13.14 13.80 14.49 15.21 15.98 16.77 Worker II 2,169.59 2,278.07 2,391.97 2,511.57 2,637.15 2,769.01 2,907.46 26,035.07 27,336.83 28,703.67 30,138.85 31,645.79 33,228.08 34,889.49 Administrative 1257 13.08 13.73 14.42 15.14 15.90 16.69 17.53 Secretary 2,267.11 2,380.47 2,499.49 2,624.47 2,755.69 2,893.48 3,038.15 27,205.38 28,565.65 29,993.93 31,493.63 33,068.31 34,721.72 36,457.81 Senior Account 1257 13.08 13.73 14.42 15.14 15.90 16.69 17.53 Clerk 2,267.11 2,380.47 2,499.49 2,624.47 2,755.69 2,893.48 3,038.15 27,205.38 28,565.65 29,993.93 31,493.63 33,068.31 34,721.72 36,457.81 Senior Administrative 1365 14.20 14.91 15.65 16.44 17.26 18.12 19.03 Secretary 2,461.20 2,584.26 2,713.47 2,849.15 2,991.60 3,141.18 3,298.24 29,534.38 31,011.10 32,561.66 34,189.74 35,899.23 37,694.19 39,578.90 Code Enforcement 1437 14.% 15.70 16.49 17.31 18.18 19.09 20.04 Officer 2,592.27 2,721.89 2,857.98 3,000.88 3,150.93 3,308.47 3,473.90 31,107.29 32,662.66 34,295.79 36,010.58 37,8I1.11 39,701.66 41,686.75 Recreation Specialist 1437 14.96 15.70 16.49 17.31 18.18 19.09 20.04 2,592.27 2,721.89 2,857.98 3,000.88 3,150.93 3,308.47 3,473.90 31,107.29 32,662.66 34,295.79 36,010.58 37,811.11 39,701.66 41,686.75 Assistant City Clerk 1437 14.% 15.70 16.49 17.31 18.18 19.09 20.04 2,592.27 2,721.89 2,857.98 3,000.88 3,150.93 3,308.47 3,473.90 31,107.29 32,662.66 34,295.79 36,010.58 37,811.11 39,701.66 41,686.75 UhedW. A CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1999-2000 Revised 12115/99 JOB TTCLE A B C D E F G Management 1519 15.81 16.60 17.43 18.30 19.21 20.17 21.18 Information System 2,739.74 2,876.73 3,020.56 3.171.59 3,330.17 3,496.68 3,671.52 (MIS) Technician 32,876.90 34,520.74 36,246.78 38,059.12 39,962.07 41,960.18 44,058.19 Community Services 1519 15.81 16.60 17.43 18.30 19.21 20.17 21.18 Assistant 2,739.74 2,876.73 3,020.56 3,171.59 3,330.17 3,496.68 3,671.52 32,876.90 34,520.74 36,246.78 38,059.12 39,962.07 41,960.18 44,058.19 Development Services 1519 15.81 16.60 17.43 18.30 19.21 20.17 21.18 Assistant 2,739.74 2,676.73 3,020.56 3,171.59 3,330.17 3,496.68 3,671.52 32,876.90 34,520.74 36,246.78 38,059.12 39,962.07 41,960.18 44,058.19 Administrative 1519 15.81 16.60 17.43 18.30 19.21 20.17 21.18 Assistant 2,739.74 2,876.73 3,020.56 3,171.59 3,330.17 3,496.68 3,671.52 32,876.90 34,520.74 36,246.78 38,059.12 39,962.07 41,960.18 44,058.19 Senior Administrative 1635 17.01 17.86 18.75 19.69 20.67 21.71 22.79 Assistant 2,947.82 3,095.21 3,249.97 3,412.47 3,583.09 3,762.25 3,950.36 35,373.84 37,142.53 38,999.66 40,949.64 42,997.12 45,146.98 47,404.33 Assistant Planner 1635 17.01 17.86 18.75 19.69 20.67 21.71 22.79 2,947.82 3,095.21 3,249.97 3,412.47 3,583.09 3,762.25 3,950.36 35,373.84 37,142.53 38,999.66 40,949.64 42,997.12 45.146.98 47,404.33 Accountant 1635 17.01 17.86 18.75 19.69 20.67 21.71 22.79 2,947.82 3,095.21 3,249.97 3,412.47 3,583.09 3,762.25 3,950.36 35,373.84 37,142.53 38,999.66 40,949.64 42,997.12 45,146.98 47,404.33 Public Works 1635 17.01 17.86 18.75 19.69 20.67 21.71 22.79 Supervisor 2,947.82 3,095.21 3,249.97 3,412.47 3,583.09 3,762.25 3,950.36 35,373.84 37,142.53 38,999.66 40,949.64 42,997.12 45,146.98 47,404.33 Sec to the City Mgr/ 1890 19.66 20.64 21.68 22.76 23.90 25.09 26.35 Office Manager 3,407.94 3,578.33 3,757.25 3,945.11 4,142.37 4,349.49 4,566.96 40,895.23 42,939.99 45,086.99 47,341.34 49,708.41 52,193.83 54,803.52 Communications do 1897 19.66 20.64 21.68 22.76 23.90 25.09 26.35 Marketing Coord. 3,407.94 3,578.33 3,757.25 3,945.11 4,142.37 4,349.49 4,566.96 41,054.76 43,107.49 45,262.87 47,526.01 49,902.31 52,397.43 55,017.30 Assistant to the 1935 19.74 20.72 21.76 22.85 23.99 25.19 26.45 City Manager 3,42 1.23 3,592.29 3,771.91 3,960.50 4,158.53 4,366.45 4,584.78 41,054.76 43,107.49 45,262.87 47,526.01 49,902.31 52,397.43 55,017.30 Superintendent of 1897 19.74 20.72 21.76 22.85 23.99 25.19 26.45 Parks/Maintenance 3,421.23 3,592.29 3,771.91 3,960.50 4,158.53 4,366.45 4,584.78 41,054.76 43,107.49 45,262.87 47,526.01 49,902.31 52,397.43 55,017.30 Senior Accountant 1897 19.74 20.72 21.76 22.85 23.99 25.19 26.45 3,421.23 3,592.29 3,771.91 3,960.50 4,158.53 4,366.45 4,584.78 41,054.76 43,107.49 45,262.87 47,526.01 49,902.31 52,397.43 55,017.30 Associate Planner 1987 20.67 21.71 22.79 23.93 25.13 26.39 27.70 3,583.47 3,762.64 3,950.78 4,148.31 4,355.73 4,573.52 4,802.19 43,001.65 45,151.73 47,409.31 49,779.78 52,268.77 54,882.21 57,626.32 Associate Engineer 1987 20.67 21.71 22.79 23.93 25.13 26.39 27.70 3,583.47 3,762.64 3,950.78 4,148.31 4,355.73 4,573.52 4,802.19 43,001.65 45,151.73 47,409.31 49,779.78 52,268.77 54,882.21 57,626.32 Recreation Superintendent 1987 20.67 21.71 22.79 23.93 25.13 26.39 27.70 3,583.47 3,762.64 3,950.78 4,148.31 4,355.73 4,573.52 4,802.19 43,001.65 45,151.73 47,409.31 49,779.78 52,268.77 54,882.21 57,626.32 w .d.l. A CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1999-2000 Revised IWW9 JOB TITLE A B C D E F G Assistant to the 1987 20.67 21.71 22.79 23.93 25.13 4,355.73 26.39 4,573.52 27.70 4,802.19 City Manager 3,583.47 3,762.64 45,151.73 3,950.78 47,409.31 4,148.31 49,779.78 52,268.77 54,882.21 57,626.32 43,001.65 Senior Planner 2136 22.22 23.34 24.50 25.73 27.01 4,682.41 28.36 4,916.53 29.78 5,162.36 3,852.23 4,044.84 48,538.10 4,247.08 50,965.01 4,459.44 53,513.26 56,188.92 58,998.36 61,948.28 46,226.76 Senior Engineer 2136 22.22 23.34 24.50 25.73 4,459.44 27.01 4,682.41 28.36 4,916.53 2978 5,162.36 3,852.23 46,226.76 4,044.84 48,538.10 4,247.08 50,965.01 53,513.26 56,188.92 58,998.36 61,948.28 Communications & 2319 24.12 25.33 26.60 27.93 4,840.39 29.32 5,082.41 30.79 5,336.53 32.33 5,603.36 Marketing Director 4,181.31 4,390.38 52,684.56 4,609.90 55,318.78 58,084.72 60,988.96 61,038.41 67,240.33 50,175.77 City Clerk 2319 24.12 25.33 26.60 27.93 29.32 30.79 5,336.53 32.33 5,603.36 4,161.31 4,390.38 4,609.90 4,840.39 5.082.41 67,240.33 50,175.77 52,684.56 55,318.78 58,084.72 60,988.96 64,038.41 Community Services 2571 26.75 28.09 29.49 30.96 5,367.10 32.51 5,635.46 34.14 5,917.23 35.84 6,213.09 Director 4,636.30 55,635.65 4,868.12 58,417.43 5,111.53 61,338.31 64,405.22 67,625.48 71,006.76 74,557.09 Finance Director 2571 26.75 28.09 29.49 30.96 5,367.10 32.51 5,635.46 34.14 5.917.23 35.84 6,213.09 4,636.30 55,635.65 4,868.12 58,417.43 5,111.53 61,338.31 64,405.22 67,625.48 71,006.76 74,557.09 Deputy Public Works 2571 26.75 28.09 29.49 30.96 5,367.10 32.51 5,635.46 34.14 5,917.23 35.84 6,213.09 Director 4,636.30 55,635.65 4,868.12 58,417.43 5,111.53 61,338.31 64,405.22 67,625.48 71,006.76 74,557.09 Comm. Development 2985 31.06 32.61 34.24 35.95 37.75 6,543.44 39.64 6,870.62 41.62 7,214.15 Director 5,383.31 64,599.70 5,652.47 67,829.69 5,935.10 71,221.17 6,231.85 74,782.23 78,521.34 82,447.41 86,569.78 City Eng/Public 2985 31.06 32.61 34.24 35.95 37.75 6,543.44 39.64 6,870.62 41.62 7,214.15 Works Director 5,383.31 64,599.70 5,652.47 67,829.69 5,935.10 71,221.17 6,231.85 74,782.23 78,521.34 82,447.41 86,569.78 Deputy City Manager 3172 33.00 34.65 36.39 38.21 40.12 6,953.46 42.12 7,301.13 44.23 7,666.19 5,720.63 68,647.52 6,006.66 72,079.90 6,306.99 75,683.90 6,622.34 79,468.09 83,441.50 87,613.57 91,994.25 City Manager ' 3468 40.15 42.16 44.26 46.48 48.80 8,458.80 51.24 8,881.74 53.80 9,325.83 6,959.08 7,307.03 7,672.38 8,056.00 83,508.91 87,684.35 92,068.57 96,672.00 101,505.60 106,580.88 111,909.92 Schedule B CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1999-2000 PART TIME/ HOURLY JOB TITLE A B C D E F Revised 12/15/99 G Comm. Svcs Worker 515 5.81 5.96 6.11 6.26 6.42 6.58 6.74 Comm. Svcs Leader 537 6.16 6.71 7.27 7.83 8.38 8.93 9.49 Community Svcs Leader II 753 7.83 8.38 8.93 9.49 10.05 10.62 11.17 Intern/Part-Time 753 7.83 8.38 8.93 9.49 10.05 10.62 11.17 Parks Mice Helper 753 7.83 8.38 8.93 9.49 10.05 10.62 11.17 Engineering Tech 1343 13.97 14.66 15.41 16.17 16.98 17.82 18.72 City of Diamond Bar Memorandum To: Honorable Mayor and Members of the City Council From: Terrence L. Belanger, City Manage Subject: Millennium Celebration Stipends Date: December 17, 1999 Recommendation: It is recommended that the City Council approve Resolution No. 99 -XX "A Resolution of the City Council of the City of Diamond Bar Approving Stipends for Management Employees Working the Millennium Celebration" Discussion: The City will be conducting a Millennium Celebration — "New Year's Blast 2000" at the Country Hills Towne Center on December 31, 1999 through January 1, 2000. The Celebration will feature carnival rides, live music, food booths and a fireworks display at midnight. To ensure that the event is a safe, successful and conducted in an organized manner, City staff will be required to work the Celebration. Many of the staff members that will be working the Celebration are management and are not eligible for overtime. To compensate the management employees for working on New Year's Eve and Day, a stipend has been proposed, based upon the management employee's salary range and step. There are four levels of stipends. Tier I would include positions such as the Community Services Director; Tier II would include positions such as the Assistant to the City Manager and Associate Engineer; Tier III would include positions such as the Parks and Maintenance Superintendent; and Tier IV would include positions such as the Public Works Supervisor. RESOLUTION NO. 99-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING STIPENDS FOR MANAGEMENT EMPLOYEES WORKING THE MILLENNIUM CELEBRATION Recitals: The City is conducting a Millennium Celebration — "New Year's Blast 2000" ii. The Celebration will be conducted on December 31, 1999 through January 1, 2000. iii. To ensure that the event is a safe, successful and conducted in an organized manner, City staff that are management will be required to work the Celebration. iv. Management Staff are not eligible for overtime pay. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Not withstanding Resolution 96-53 L, Management employees who work the Millennium Celebration will receive a stipend. 2. The City Manager shall determine the amount of the stipend awarded to Management employees based upon their salary. The Stipend Amount are as follows: Tier I $280 Tier 11 $220 Tier III $210 Tier IV $145 4. Stipends shall be paid to the employees during the month of January 2000. ADOPTED AND APPROVED THIS day of '1999 Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held on the day of 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk of the City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT � 1 AGENDA NO. . TO: Terrence L. Belanger, City Manager MEETING DATE: December 21, 1999 REPORT DATE: December 17, 1999 FROM: Bob Rose, Community Services Director TITLE: Consideration For Purchase of In-line Hockey Rinks SUMMARY: An in-line hockey facility in Chino known as the "Silo" recently went bankrupt and had to discontinue its operation. This facility had been used by teams from both Diamond Bar and Diamond Ranch High Schools to play league in-line hockey games, Players from these teams have requested that the City Council purchase the rinks from the "Silo" so that they could be used at a future, undetermined site. To purchase these rinks new would cost $178,000 or more. Although the rinks are used, they are in good condition and may be available at a bargain price. If the rinks are purchased, they will need to be stored by the City until a location for their use is determined. RECOMMENDED ACTION: It is recommended that the City Council allocate $35,000 to purchase the in-line hockey rink dasher board and flooring materials. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: Public Hearing Notification _ Bid Specifications (on file in City Clerk's office) X Other: Letter dated 11/28/99 SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? _ Yes X No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? — Yes X No What Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terr ce L. Belan r City Manager Deputy City Man Bo Rose Community Services Director CITY COUNCIL REPORT MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Consideration For Purchase of In -Line Hockey Rinks Issue Statement Shall the City Council direct staff to purchase the rinks that were formerly used in the "Silo" for in-line hockey play? Recommendation It is recommended that the City Council allocate $35,000 to purchase the in-line hockey rink dasher board and flooring materials. Financial Summary Funds to purchase the in-line hockey rinks are available from the recent exchange of Proposition A Funds. Cost to purchase rink materials is expected to be $35,000. Cost to store the materials is unknown at this time. Background A group of in-line hockey players attended the November 23 and December 7 City Council meetings to request that the City purchase the in-line hockey rinks from a bankrupt business which was located in Chino. Mr. Ron Roy, owner of the hockey rinks, is seeking a buyer because he has no place to set-up or store the rink materials. The rinks, which have been dismantled, are in temporary storage at the Sheriff's Walnut/ Diamond Bar Station and at a warehouse in the Diamond Bar area. If the rinks are purchased, the buyer will be responsible for storage and transportation to the storage area. Discussion There are two rinks that are for sale. One is a full size regulation hockey rink with dimensions of 200 feet long and 85 feet wide, which covers 17,000 square feet. The other is a smaller rink with dimensions of 110 feet long and 50 feet wide, which covers 5,500 square feet. Staff inspected the hockey rinks last month before they were dismantled, and, although used, both rinks were in good condition. Both rinks consist of dasher boards with glass on top and flooring material appropriate for in-line hockey and other court sports such as basketball, volleyball, indoor soccer and aerobics. Value A used regulation size dasher board set in very good condition costs $55,000 when available from the original manufacturer. The floor material, brand new, costs $4 per square foot. The flooring for a regulation rink (17,000 sq. ft.), brand new, costs $68,000. Therefore, the regulation rink has a value of less than $123,000. The dasher board set for the smaller rink has a value of $30,880. The flooring material (5,500 sq. ft.), brand new, costs $22,000. Therefore, the value for the smaller court is less than $53,000. The value of all the materials for the regulation rink and smaller rink together, is less than $176,000, Bid Proposals Mr. Roy, owner of the rinks, has stated that he has received two bids, but only for the dasher board sets. The bid for the regulation dasher board set is reported to be $22,000. The reported bid for the smaller dasher board set is $10,000. No bids have been reported for the flooring material of either court. Suggested Bid Process If the City Council is interested in purchasing the rink materials, staff suggests that the City Council authorize staff to offer $35,000 for both rinks. Storage If the City purchases the rink materials, the City will be responsible for its storage. Staff has not seen the fully dismantled rinks and therefore does not know how much space will be necessary for storage. It is anticipated that a unit at a local storage yard will be required, at a monthly rental rate. Prepared by: Bob Rose Community Services Director C "', , w flovember-28; 1999 Diamond Bar City Council, For the last three years, the Diamond Bar and Diamond Ranch High School hockey teams have been playing hockey at the"Hockey Silo", located in the city of Chino. This establishment has recently gone out of business. There are two hockey courts at the "Hockey Silo", a full size court and a smaller practice rink. The "Hockey Silo" is selling both courts. The courts have full dasher boards with glass and "Sport Court" flooring. The larger court, which is 200' x 85', has a value of approximately $128,000.00. The practice court, which is 110' x 50', is valued at approximately $50,000.00. Both hockey courts are in excellent condition. So far the best offer is $25.000.00 for the large court. The larger court will probably sell for $30,000 to $40,000. The smaller court will sell for $12,000 to $20,000. Besides being used for roller hockey, the hockey court is large enough to be used for basketball (3 courts), volleyball (3 courts), badminton (3 courts), indoor soccer, field hockey, wrestling, gymnastics, martial arts and dance. Basketball backboards can be mounted along the sides of the court, providing 3 side by side 50' x 85' courts. Additionally, backboards can be lowered from the ceiling for 2 end to end courts. Volleyball courts can be set up in a matter of minutes. Indoor soccer and field hockey would use the same configuration as roller hockey. The "dasher boards" which surround the court are 4' tall and made of a polycarbon material. They are held in place by steel posts that bolt to the ground outside the rink. The boards are topped by 4' glass panels along the sides which are 6' tall at the ends of the court. The "Sport Court" surface, which is composed of interlocking 10" smooth plastic tiles, was originally designed for college and Olympic volleyball but turned out to be perfect for most indoor sports. These courts can be used indoors or outdoors. High school hockey teams are currently paying $100/hour for practice time on the large court. League fees are $1,100 for ten games and six hours of half court practice. Other than the "Bullfrogs" professional roller hockey rink at the Anaheim Pond, this is the only full size roller hockey rink in southern California. A number of local high school hockey coaches have expressed interest in playing at this rink if it were moved to Diamond Bar. c For the last three years, the Diamond Bar and Diamond Ranch High School hockey teams have been playing hockey at the"Hockey Silo", located in the city of Chino. This establishment has recently gone out of business. There are two hockey courts at the "Hockey Silo", a full size court and a smaller practice rink. The "Hockey Silo" is selling both courts. The courts have full dasher boards with glass and "Sport Court" flooring. The larger court, which is 200' x 85', has a value of approximately $128,000.00. The practice court, which is 110' x 50', is valued at approximately $50,000.00. Both hockey courts are in excellent condition. So far the best offer is $25.000.00 for the large court. The larger court will probably sell for $30,000 to $40,000. The smaller court will sell for $12,000 to $20,000. Besides being used for roller hockey, the hockey court is large enough to be used for basketball (3 courts), volleyball (3 courts), badminton (3 courts), indoor soccer, field hockey, wrestling, gymnastics, martial arts and dance. Basketball backboards can be mounted along the sides of the court, providing 3 side by side 50' x 85' courts. Additionally, backboards can be lowered from the ceiling for 2 end to end courts. Volleyball courts can be set up in a matter of minutes. Indoor soccer and field hockey would use the same configuration as roller hockey. The "dasher boards" which surround the court are 4' tall and made of a polycarbon material. They are held in place by steel posts that bolt to the ground outside the rink. The boards are topped by 4' glass panels along the sides which are 6' tall at the ends of the court. The "Sport Court" surface, which is composed of interlocking 10" smooth plastic tiles, was originally designed for college and Olympic volleyball but turned out to be perfect for most indoor sports. These courts can be used indoors or outdoors. High school hockey teams are currently paying $100/hour for practice time on the large court. League fees are $1,100 for ten games and six hours of half court practice. Other than the "Bullfrogs" professional roller hockey rink at the Anaheim Pond, this is the only full size roller hockey rink in southern California. A number of local high school hockey coaches have expressed interest in playing at this rink if it were moved to Diamond Bar. There are two possible locations for the courts in Diamond Bar. On is on the basketball/ volleyball blacktop on the west side of the Diamond Bar High School campus. The second is the cul de sac in front of the YMCA on Sunset Crossing Road. Additionally, the building housing the "Hockey Silo" is slated to be torn down. This building is a steel frame, steel sided structure, measuring approximately 310' x 120'. It is estimated that it can be dismantled in 500 man hours and then moved to a location in Diamond Bar. The owner will probably pay to have the building removed. The building is 37,000 square feet. A new building this size would cost between three and four million dollars to construct. We estimate that the building can be relocated and reconstructed in Diamond Bar for less than $200,000.00. We request that the Diamond Bar City Council look into the possibility of purchasing the large hockey rink and the building for the city of Diamond Bar. The "Hockey Silo" must vacate the building by Tuesday November 30, 1999. The hockey rinks will be dismantled and stored in the rear parking lot of the Walnut Sheriff's Station until they are sold. We believe the building will be torn down by the end of the year. We will contact the owner and get more details this week. Respectfully, Diamond Bar Hockey Coaches Mark St. Amant Mike Kerwin Matt Laboda 595-2264 595-2342 860-5425 -�� , e... INTEROFFICE MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: TERRENCE L. BELANGER, CITY MANAGER RE: APPOINTMENT OF COUNCIL REPRESENTATIVES TO THE DIAMOND BAR COMMUNITY FOUNDATION DATE: DECEMBER 21, 1999 RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar commence the process of appointing members to the Board of Directors of the recently formed Diamond Bar Community Foundation. DISCUSSION: Under the provisions of the Articles of Incorporation of the Diamond Bar Community Foundation five members of the Board of Directors shall be appointed by the City Council. The members must be residents of Diamond Bar. To date, four applications for appointment have been received. Additionally, four other individuals have requested and have had sent to them applications for appointment to the Board of Directors. In order to move this important part of the process along, the Council should review the applications already received and encourage the submittal of additional applications by other interested residents. The appointment of the five members by the City Council is an essential step in the board formation process. After the Council -appointed Board Members are appointed, the Council Member Board Member and the Parks and Recreation Commission Board Member, along with the five new Board Members, shall appoint the remaining four members of the foundation Board. SEPTEMBER 21, 1999 PAGE 11 CITY COUNCIL 8.5 PROPOSED FORMATION OF WATER POLICY SUB -COMMITTEE C/Ansari proposed the formation of a Water Policy Subcommittee and volunteered for membership. C/Herrera moved, M/Chang seconded, to establish a Water Policy Subcommittee and appoint C/Ansari to serve as a representative. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Huff ABSENT: COUNCIL MEMBERS - None 8.6 APPOINTMENT OF COUNCIL REPRESENTATIVES TO DIAMOND BAR COMMUNITY FOUNDATION - The Articles of Incorporation require that 'The original directors shall be designated by the Incorporator(s). Thereafter, Directors shall be appointed or elected in accordance with the following procedure: "(i) One (1) member of the Board of Directors shall also be a member of the City Council appointed by the mayor; "(ii) One (1) member of the Board of Directors shall be a representative of the Parks and Recreation Commission of the City of Diamond Bar (Annette Finnerty) appointed by the Commission annually; "(iii) Five (5) members of the Board of Directors shall be residents of the City of Diamond Bar appointed by the City Council; and "(iv) The remaining four (4) members of the Board of Directors shall be residents of the City of Diamond Bar who represent local Community organizations; including one member representing the Chamber of Commerce, one member representing senior groups, one member representing youth organizations. These members of the Board of Directors shall be referred to as'members-at-large' and shall be appointed by the Board of Directors on a rotating basis from within each of the four groups. These `members -at -large' shall be selected by majority vote of the Board of Directors at any annual regular or special meeting duly called and noticed for this purpose." Jeff Koontz said he would prefer that the Chamber of Commerce propose a member for ratification by the Board of Directors rather than a selection by the Board. SEPTEMBER 21, 1999 PAGE 12 CITY COUNCIL Clyde Hennessee asked for an explanation of "local community organizations." MPT/O'Connor pointed out that the Foundation is separate from the City and its purpose is to raise funds for recreation. She agreed with Mr. Koontz that the Chamber representative should be proposed by the Chamber Board and that the individual representing other groups, such as the seniors, would do so on a rotating basis. Service organizations include Rotary, Lions, Kiwanis, etc. These are all volunteers. The Chamber of Commerce needs to be -included because the Foundation will attempt to obtain donations from businesses. M/Chang appointed MPT/O'Connor as the Council's representative. The appointment expires December, 1999. CM/Belanger stated that the City would intensify its public information and public solicitation campaign to encourage public member applications. 8.7 CONSIDERATION OF STREET TREE PROGRAM. a) Median Tree Planting - To plant 543 trees on landscaped medians on Diamond Bar Boulevard and Grand Avenue at a cost of $95,025. Funds are available in L.L.M.C. #38. Dr. Rhodes pointed out that Rancho Santa Ana, located behind the Claremont College School of Theology is a free entrance 40 acres of all of the plants that grow naturally in California. He recommended that the Council choose trees that have tap roots rather than spider roots. Clyde Hennessee asked the Council to consider alternatives to trees. C/Huff moved, C/Ansari seconded, to approve planting 543 trees on the landscaped medians per the tree planting plan dated February 24, 1999. It is further recommended that the City Council authorize expenditure of up to $95,025 ($175 per tree), funding with Lighting and Landscape Maintenance District #38 funds, to plant the trees. Finally, it is recommended that the City Council authorize the City Manager to execute the purchase order required to add this work to West Coast Arborists' on-call tree planting contract, in an additional amount of $95,025. Motion carried by the following Roll Call vote: Allen 1. Wilson 22809 Hilton Head Drive, Unit #7 Diamond Bar, California 91765-2252 (909) 860-0487 August 17, 1999 Diamond Bar City Council =" City of Diamond Bar 21660 Copley Drive, Suite 100 "? Diamond Bar, California 91765 ` Dear City Council: I am forwarding my application for citizen service of the Diamond Bar Community Foundation for your review. I am anxious to begin the process of raising much-needed funds to meet the objectives of the Parks Master Plan. My involvement with several organizations will enable me to prepare the long task ahead for the foundation. The City of Diamond Bar is ready to show the San Gabriel Valley and the World of what our community and people are comprised of. I would like to be part of this foundation and provide much needed leadership for our city. If you have any questions, please do not hesitate to contact me at your earliest convenience. Thank you for your time and reading my correspondence and application. Si cerely, Allen J. Wil n CITY OF DIAMOND BAR APPLICATION FOR CTIUEN SERVICE Complete and Submit to City Council Office Diamond Bar Community Foundation NAME Ms. Ivorene Rowe ADDRESS 1142 S. Romney Drive Diamond Bar, CA 91789 HOME PHONE (909) 594-6787 BUSINESS PHONE OCCUPATION Health Care Reimbursement Specialist Are there any evenings that you could not meet? Yca 4W If so, please list : Why are y -Qu interested in this position? This position affords me the opportunity to participate in the process of improving on what I consider an already perfect community. I believe that in order to grow in a positive direction Diamond Bar must plan with the help of it's residents. I am willing and anxious to participate in such an endeavor. What do you consider to be your m 'or qualifications? The major qualifications that I possess are as follows: Bachelor of Science in Public Administration, Certificate in Financial Planning Master of Science in Public Administration, Certificate in Personnel Administration Inaugural class of the North Orange County Leadership Institute Board of Directors, Project Sister Member, Diamond Bar Black Women's Association References: 1. Alicia De Hitchcock, Owner, Alicia's Cookery Restaurant (Brea) 2. Lauren Ficaro, Executive Director, North Orange County Leadership Institute 3 _ Tanis Nelson, President, Diamond Bar Black Women's Association APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE COMMISSION/COMMITTEE DESIRED: ��v� iia Troch NAME: cc�4, AIJ ADDRESS: HOME PHONE " (�� l°2 BUSINESS PHONE: X2-3 X87- 0!3 4 - OCCUPATION: Are there any evenings you could not meet? Yes No If so, please list: Why are you interested in this position? -u7 Lot r- 1 I) (' �, cr (!n W-Itz 4> s bI - s� �a -ro l el.,- v.,►-�-� c�e�ati� Li (s =!- What do you consider to be your major qualifications?�^� N.� UIS L�� W �' �[" � � v i�il;T �1 ` 1�7t�,*�ua►b � �Z Sc�n �� S ,� "S ��gc b.t1a �c� fl �c�-`ft C `t S o �-C� 1J yr UA REFERENCES: 1. ")ZTTC.--►>>x����`-� 2. -tA— C-jKe:g SAS 3. alb L'L) Ccs L.. - Please attach a written statement containing any additional information you feel would be helpful to the City Council. �7 .. APPLICATION FOR CITIZEN SERVICE 99 Gv_ _ + 1.2 COMPLETE AND SUBMIT TO CITY CLERKS OFFICE 1 4r fit "-- 111? ir�i COMMISSION/COMMITTEE DESIRED: % -' n��iv �/; �- r NAME: ADDRESS: HOME PHONE: BUSINESS PHONE: `1,: - 4-7 �'!=�% OCCUPATION: ''�✓r/iIlE�JJ4L 1.E�' t ��-' Are there any evenings you could not meet? Yes No x' If so, please list: Why are you interested in this position?� �►'sfri What do you consider to be your major qualifications? REFERENCES: 1. 2. 3. Please attach a written statement containing any additional information you feel would be helpful to the City Council. William Herrick 9091612-0901 22422 Shady Elm Terrace Diamond Bar, California 91765 October 5, 1999 Mayor Members of the Diamond Bar City Council City of Diamond Bar 21660 E. Copely Drive, Suite 100 Diamond Bar, California 91765-3117 Anuliration for Citizen Service Diamond Bar Community Foundation Attachment to Application Why 1 am Interested in this Position I am interested in city government as it relates to improving the quality of life in Diamond Bar. Residents since 1983, my family and I have now transitioned from simply owning a home, to calling Diamond Bar our home. There is a responsibility that goes along with making this commitment. While I have always had an interest in participating in the process of government, it has only been in the last few years that I have also had the time. A position on the Diamond Bar Community Foundation would give me a good opportunity to become active and informed with regard to the affairs of the city, while contributing to the improvement of our already exceptional system of parks. My Major Qualifications My formal education consists of a BA in Political Science from USC and an MBA from The Drucker Management Center of the Claremont Graduate School. While studying business at Claremont, I had a chance to study the challenges of managing not-for-profit organizations. The challenges inherent in managing not -for -profits are clearly different from those faced by for-profit managers. The largest of these hurdles is the effective management of a volunteer labor force. My profession has taken me from multi -unit retail management for a Fortune 100 company to commercial real estate development for a major developer. In both capacities, I have worked at many levels of city government, and in many city governments throughout the L.A. Basin. I understand politics, business, management, and people. References Mr. Steve Davis, Esq. Diamond Bar Resident 1-213-6247010 Mr. Mark Vorkink Diamond Bar Resident 1-909-861-5657 Mr. Tim Ashlock Chino Hills Resident 1-909-591-3923 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 2:L TO: Honorable Mayor and Members of the City Council MEETING DATE: December 21, 1999 REPORT DATE: December 9, 1999 FROM: Terrence Belanger TITLE: Authorization to purchase the Tele -Works Automated Citizens Information System (ACTS). SUMMARY: In support of the City Council's goal of enhancing communications with the public, staff has been actively engaged in reviewing methods and systems that would assist in facilitating the communications / information process. Upon reviewing many of the most current and successful practices and systems that are available today (especially those that would be most beneficial to the residents of Diamond Bar), staff has concluded that the Tele -Works Automated Citizen Information System (ACIS) would provide the highest level of customer service and convenience for both residents and businesses. RECOMMENDATION: It is recommended that the City Council authorize the use of AB2766 Air Quality Improvement Funds, in the amount of $35,000, for the purchase of the Tele -Works Automated Citizen Information System. This amount will provide the City of Diamond Bar with a base ACIS, as well as additional enhanced features as outlined in the attached report. The balance of the authorized amount would be used for associated costs, such as the installation and maintenance of four phone lines. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) a Bid Specification (on file in City Clerk's office) _ Ordinance(s) X Other: Citv information directories ACIS product sheets ACIS data/reports _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? N/A Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: _ REVIEWED BY: Terrence L. Belang Mik Nelson City Manager Communications and Marketing Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Authorization to purchase Tele -Works Automated Citizen Information System (ACIS) ISSUE STATEMENT: In support of the City Council's goal of enhancing communications with the public, staff has been actively engaged in reviewing methods and systems that would assist in facilitating the communications/information process. Upon reviewing many of the most current and successful practices and systems that are available today (especially those that would be most beneficial to the residents of Diamond Bar), staff has concluded that the Tele - Works Automated Citizen Information System (ACIS) would provide the highest level of customer service and convenience for both residents and businesses. RECOMMENDATION: It is recommended that the City Council authorize the use of AB2766 Air Quality Improvement Funds, in the amount of $35,000, for the purchase of the Tele -Works Automated Citizen Information System. This amount will provide the City of Diamond Bar with a base ACIS, as well as additional enhanced features as outlined in this report. The balance of the authorized amount would be used for associated costs, such as the installation and maintenance of four phone lines. FINANCIAL SUMMARY: Currently, the fund balance for monies that the City of Diamond Bar receives as its AB2766 Air Quality Improvement Fund allotment is approximately $178,000 (not including the price of this system). These monies are designated to be used for projects that assist in the reduction of air pollution (i.e., reduction of automobile trips), and as such, are available to cities that implement these types of projects. Because the Tele -Works Automated Citizen Information System can play an important role in reducing the amount of automobile trips to city hall, thereby assisting in the reduction of air pollutants released into the environment, staff recommends utilizing these monies to fund the project. Earlier in the year, this project item was approved as part of the City of Diamond Bar's FY `99-'00 budget. Over the past two years, City staff has solicited an approval from the South Coast Air Quality Management District (the agency designated to disburse and approve/audit funding) for the use of these monies with regard to the Tele - Works ACIS. To date, the general response from the SCAQMD has been that the City of Diamond Bar is free to use AB2766 funds for projects that it deems "viable" in meeting the intent of the Bill. However, it must be noted that if AB2766 funds are used by the City, there is always the possibility that SCAQMD auditors may not agree with the City's use of air quality finds for this project. Thus, it is important to point out that there is a chance that the agency could require these monies to be returned at some point in the future. However, due to many of the features associated with the Tele -Works ACIS (fax -on -demand, etc.), staff considers this project to be a viable solution to assisting in the effort to reduce air pollution, and recommends the use of air quality funds for the project. Additionally, there have been a number of cities in Southern California that have already used AB 2766 funds to pay for a portion of their systems. BACKGROUND/DISCUSSION: The Tele -Works Automated Citizen Information System (ALIS) is an automated telephone system that can provide residents and businesses with a 24 -hour -a -day, 7 -day -per -week information resource that is fast, efficient, and convenient. At any time, day or night, citizens can access the system and receive information on a variety of topics that cover some of the most commonly asked questions about government services, ordinances, programs, and events (see Attachment A for typical directories). The ACIS does not replace person-to-person contact, but supplements the information process — especially after the standard workday has ended. In fact, many cities/counties that currently utilize the system report that 87% of citizens' calls to the ACIS occur after the agency has closed. The Tele -Works ACIS would also assist the Council in meeting another of its planned objectives — providing residents with a comprehensive directory of important contact information (i.e., outside agencies, organizations, etc.). The ACIS has a number of features that make it unique, the most notable being the system's design, which allows for future expandability. Although specific add-on components (which are discussed below) will provide a very good communications foundation, additional features can be added in the future, should the decision be made to do so. The other exceptional characteristic of the Tele -Works Automated Citizen Information System is that it is a "turnkey" system. All hardware, software, installation, and implementation services are included in the price of the system (excluding telephone lines). The following information provides a breakdown of recommended features, as well as supplemental features that are available, if desired (see Attachment B for additional information on available features): Recommended System Tele -Works Base System: $20,950 The system size is based on the population that will be serviced. Our population requires a four -line ACIS at this time. The price for the four -line ACIS with fax -on -demand functionality is $20,950. The pricing includes all hardware, software, installation, and implementation services for a comprehensive, turnkey installation. Tele - Works' ability to assist on every level of installation, without additional charges, helps guarantee a successful information system project. Included components are: • Industrial backplane pentium -based system • Emergency service message feature • ACIS 4.x software on Windows NT • 300 Scriptware© Messages • All system boards and peripherals • 250 Professional Voice Recordings • Automated fax -on -demand function* • Camera-ready brochure layout • One-year comprehensive warranty * The included automated fax -on -demand capability provides a means to store over 9000 documents to be accessed by citizens via their fax machines. The caller simply calls the system number and then enters the message/document code; that document is then faxed to the caller. To enter a document into the ACIS, staff simply faxes in the document from any fax machine. Call -Out: Polling/Survey Application $5,975 This specialized call -out application enables non-scientific polling from the ALIS. Citizens who request to be polled, are periodically called and asked up to 10 questions, provided up to 10 multiple choice answers for each question, and respond by pressing the appropriate key. Citizens who wish to participate in this program can be contacted by the system at the day and time that is most convenient for them. The system tallies the responses and provides the results via touch-tone telephone or printable report. One example of this enhancement would be surveying city issues (i.e., "How do you find out about most local issues? Press -1 for the city's newsletter, 2 for the local newspaper, 3 for chamber of commerce..."). Citizens Response for Messages (CRM) Enhancement $975 This specialized programming can be activated on any ACIS message. The programming allows callers to first hear a typical ACIS message, then stay on the line to leave specific information for the particular department (i.e., Public Works "Pothole Hotline"). The CRS can prompt callers with specific questions (i.e., name, address, phone number, location of pothole, etc.). The caller gives audio responses and presses any key on the telephone to hear the next prompt. Each CRS message can record up to 999 callers' responses. These responses are retrievable via any touch-tone phone, so each department can call in and access the information, pertinent to their responsibilities, whenever it is convenient. WebWare© HTML Conversion Service $1,975 The Web Ware© conversion service, when added to the turnkey ACIS project, enables the City to duplicate municipal information without duplicating effort. Tele -Works converts all of the City's specialized messages (both customized Scriptware(D and original scripts) into HTML format for placement on the City's web site (text only; no graphics). Total cost with above recommended components (not including telephone line installation/maintenance) $29,875 Additional Components (These features are currently available, and can be added to the existing system, if desired.) Tele -Works Voice Response (TVR) Application $ 17,950.* The Tele -Works Voice Response (TVR) application provides citizens the ability to complete transactions and information -specific queries through either the telephone or World Wide Web. Because the voice -based programming application is accessible over the web, it effectively eliminates the need for a separate Interactive Voice Response (IVR) system now, and a transactional web site in the future, by providing one central transaction database that is accessible by both telephone and web browser. The TVR application includes four voice ports. Tele -Works can provide several standard registration and payment applications with the TVR. Each standard application, which addresses a specific local government transaction need, is priced at $6,975, Some local governments have requested comprehensive customization and special functionality for their transactional applications. To this end, Tele -Works provides consulting and turnkey custom development upon request; because project size and scope varies significantly, these projects are priced individually. * The $17, 950 price for the Tele -Works Voice Response system, as with all ACIS options, assumes purchase and integration with the turnkey ACIS system. Automated Zoning Information System (AZIS) $5,975 The AZIS provides an information resource that allows citizens to call and access information on individual zoning cases or building permit statuses. The zoning sites have a sign posting the system phone number and the corresponding case number. The AZIS speeds the rezoning process, thus improving compliance. Voice e-mail — Alternate CRM Functionality $ 5,975 Voice e-mail is an application that allows callers to leave messages either at a single prompt, as Voice Mail, or in the CRM format described previously under "Recommended System." The recorded message is then forwarded to a pre-set e-mail address in an audio wave (wav) format. For example, a caller leaves a message about a pothole and the message is forwarded to the e -mailbox of the Deputy Director of Public Works; the Deputy Director can get the message without needing to "check" a CRM mailbox each day. Call -Out: Police/Neighborhood Watch Notification System (APNS) $5,975 This specialized call -out application can provide daily and/or emergency voice information to every neighbor- hood watch captain. Each captain then relays the information to the area volunteers so that they know what to be aware of, thus helping take a "bite out of crime" more quickly. Multilingual 4 -port Application (or Enhancement) $5,975 The Multilingual application provides four additional ports and dedicated full -system functionality in a second language (English is generally the primary language on ACIS systems). The second language is accessed through a dedicated phone number/line, and the caller hears all messages and prompts in the specified language. As with English messages, recordings on the system can be completed by either Tele -Works' professional recording staff or by the City's staff. Telecommunications Device for the Deaf Enhancement (ATIC) $ 5,950 w/ACIS Tele -Works' optional Automated Text Information Communicator (ATIC) enhancement software functions in the same manner as the ACIS for access via TDD types of communications devices and modems. The ATIC resides on the ACIS and uses a TWMF-01 data modem to provide TDD or TTY access for citizens. The ATIC software was designed to identically emulate the ACIS. Callers simply dial the system phone number from their text device, read the greeting message, and enter the selected message number on their keyboard, followed by ENTER. The message information accessed is displayed on the TDD monitor or printout. Then, the caller is prompted to either enter another code or hang up to disconnect. The message menu used is identical to the ACIS, but has a different dedicated telephone number/line. The Tele -Works Automated Citizen Information System has been successfully installed in over 150 public agencies across the United States, and can provide Diamond Bar residents with a convenient, proven method for retrieving information 24 hours a day, 7 days a week (see Attachment C for typical data and reports). When considering technologies that would best meet the needs of the community, many factors must be considered: What information do citizens want? How can we provide information to the citizen accurately, inexpensively, and in a format they can use? Who is going to assemble this information, how long will it take, and at what cost to the taxpayers? The two major issues become: Issue One: The information needs to be accessed, and nearly everyone has access to one type of information medium — the telephone. Through the telephone, citizens can acquire free information, and are comfortable with the voice format. On the other hand, the Internet, which is quickly becoming another primary information medium, must still be considered a supplementary access point since telephones still outnumber computers — even in Diamond Bar. Issue Two: The time involved in compiling information from all divisions, combined with the lengthy task of writing 300+ audio text messages from scratch, can have a significant impact on City resources. Fortunately, the Tele -Works Corporation has already developed over 1000 Scriptware messages from which staff selects topics, fills in the blanks with unique information, performs customized editing, and submits the information for Tele -Works to professionally record. These scripts, developed by Tele -Works, have been tested and proven in over 150 successful installations. As noted, the Tele -Works ACIS has been installed in a number of Southern California cities, and has received positive feedback from both citizens and staff. In addition to providing convenient access to information for residents, cities that have installed the ACIS have realized substantial savings due to productivity gains. For instance, in one municipality, roughly the size of Diamond Bar, there were over 1,000 requests made by citizens to have various documents faxed out to them (i.e., agendas, calendar of events, etc.). Today, it would take a considerable amount of time for a staff member to accomplish such a task. The Tele -Works Automated Citizen Information System (ACIS) provides the City of Diamond Bar a real-world solution to enhancing communication with its citizenry. The customization capabilities, expandability, and reliability of the system ensure that it will continue to offer the types of features and convenience that thousands of residents across the country have already come to enjoy. Prepared by: Mike Nelson Attachment A: Typical A CIS City Information Directories L' 4R 4R CR t f i t S i i A A15 ub jig 3� TT m� Nmm C v j C c all � 3 IM .5 FFFMr.1z 'FOZ, OROrZ as to CL • } �s i e _i i } i € E i } E i E ! � } F � � s } } t i E � f ` � ! � ! ` i Gira �s �A � � ,�• �' �r MVV �ai :�tao M M� M M r1 M� M� M 1�} M M M M Mp1- M M1 M M M P? M M M M N } i V M i u 0.0 C MCI- igs a o$ m C a N y rOC j .60.70 i .4fil so l T3 nr adO CD ON1� NQ1 N M G��1 jsQ M MN}� js i i S 12 R M ryrN}^IH ry ryry'�' •l�� �� ry •l� � s i � • i i . � E � � I i NM N�� � � TOS ONI^�OM101 .^T.P Or i jj V ' lie .10 -ce ems.H4a �, °o�. i2lAa„ 4494-9399 Welcome to ACIS We hope you will take advantage of the convenience offered by the City of Camarillo's Automated Citizens Information System (ACIS), providing residents with telephone access to City Hall 24 hours a day, 7 days a week. The ACTS is designed to answer the most frequently asked questions about city services. It also provides information about other important community resources, including local schools, parks, the library, and the County of Ventura. Using a touchtone telephone, simply dial 484-8388 and then enter the 3 -digit code for any of the more than 250 messages listed in this brochure. You may enter a code at any time while using this system; to hear a new message, just press the desired code. You may listen to up to four messages per call. If you need additional copies of this brochure, they are available at City Hall, the Chamber of Commerce, the Police Department, and the Camarillo Public Library. A Few Tips for Using ACIS Although there are four lines available for this system, you may occasionally encounter a busy signal. If this occurs, simply hang up, wait a few moments and then redial. Be sure to have pencil and paper handy to write down information you need. This will help keep the lines open for other callers. Remember that you can enter a new message code number at any time to hear up to four messages per call. When you are finished with ACIS, simply hang up to disconnect. We hope you'll find this new system a convenient and useful source for the information you need, when you need it. If you have a fax machine, you can have any of the following documents faxed to you. Simply enter one ofthe 3 -digit codes shown below after dialing into ACIS, then follow the recorded prompts. If you are listening to a message that you know has an associated document, you can slip directly to the request to receive it by pressing the star key on your touchtone phone. Message Code #511 is an audio recording of instructions for receiving faxes and also contains a list of documents currently available. City Internet Address ........................... 182 City Hall Phone Directory ..................... 187 Current Job Openings ......................... 190 City Council Agenda ............................ 212 Planning Commission Agenda.......................................... 213 smoking Ordinance ......................... 370 Emergency Planning Checklist ........................................ 467 Camarillo Calling! � l System Index ............................... 411 Fax Index ................... ................ 511 New Messages ............................ 990 ACIS System Information ............. 995 Cable TV - Community Bulletin Board .............................. 180 Cable TV - Reporting Service Problems ......................... 181 Camarillo on the Internet* ............... 182 City Attorney's Office ...................... 183 City Boundaries .............................. 184 City Employment Information .......... 185 City Hall Hours & Closings .............. 186 City Hall Phone Directory * ............. 187 City Services -Complaints & Compliments ............................ 188 City Vehicle Operators .................... 189 Current Job Openings * .................. 190 Demographic & Census Information ................................... 191 Filing a Claim Against the City ........ 192 Official City Records, Deeds & Delinquent Taxes ...................... 193 Welcome from the Mayor ................ 199 City Boards & Commissions - General Information ..................... 210 City Council Contacts & Information ................................211 City Council Agenda * ..................... 212 Planning Commission Agenda * .... 213 Youth Advisory Council - General Information ..................... 214 MORE MESSAGES ON FOLLOW/NG PAGES 0 'i 0 The Automated Citizens h2forma ion is a 24 hour, seven day a week tell citizens of Camarillo. To access this system, dial 484-8388 and then enter a 3. enter a new code at any time to hear a different informational message. To Animal Abuse & Cruelty .................. 230 Animal Adoptions ............................ 231 Animal Bites .................................... 232 Animal Regulation - Emergency . 273 Procedures .................................. 233 Animal Shelter ................................ 234 Dead Animal On 276 or Along Roadway ....................... 235 Dog Licensing Information .............. 236 Leash Law ...................................... 237 Lost & Found Pets .......................... 238 Loud & Barking Dogs ......... ......... 2--3 Nuisance Animals ........................... 240 Number of Pets Allowed ................. 241 Possums & Raccoons in 471 Your Backyard ............................. 242 Spraying & Neutering Program ....... 243 Wild Animals & Traps ..................... 244 Excavation Permits ......................... 286 House Moving Permits .................... 287 Occupation Permits ........................ 288 Building - Hillside Ordinance........... 270 Building Inspections ........................ 271 Building Permits - Fireplaces, Graffiti Ordinance ............................ Fences & Decks .......................... 272 Building Permits - Pool & Spas ....... 273 Building a House - General Info...... 274 Building a House - Permit Info ........ 275 Certificate of Occupancy ................. 276 Construction Debris ........................ 277 Construction Inspections ................ 278 Construction Noise Complaints ...... 279 Electrical Inspections ...................... 280 Electrical Permits ............................ 281 Residential Swimming Pools - Weed & Debris Control Ordinance Fencing Requirements ................... 282 Right of Way Permits - General 471 Information ................................... 283 Driveway Permits ............................ 284 Encroachment Permits (fences) ..... 285 Excavation Permits ......................... 286 House Moving Permits .................... 287 Occupation Permits ........................ 288 Oversize Load Permits ................... 289 State Highway Permits ................... 290 Utilities - Locating Before You Dig .. 291 Burglary Prevention for Business ... 310 Business Taxes ................................311 Graffiti Ordinance ............................ Chamber of Commerce .................. 312 Crime Prevention for Business ....... 313 Door to Door Solicitation Health & Safety Ordinances ........... Permits (Commercial) .................. 314 Economic Development Info........... 315 Fire Safety Inspections Outside Storage Ordinance - for Businesses ............................. 316 Home Occupations ........................ 317 Starting or Relocating a Skateboard Ordinance .................... Business in Camarillo .................. 318 Child Abuse .................................... 340 Child Protection Services ................ 341 Day Care - Residential Zoning Requirements .............................. 342 Police Explorer Program ................. 343 Youth Employment Service ............. 344 Abandoned Vehicles ....................... 360 Curfew Ordinance ........................... 361 Graffiti Ordinance ............................ 362 Graffiti Ordinance - Reporting Farmer's Market .............................. Vandalism .................................... 363 Health & Safety Ordinances ........... 364 Noise Ordinance ............................. 365 Outside Storage Ordinance ............ 366 Outside Storage Ordinance - the Disabled ................................. Reporting Violators ...................... 367 Sign Ordinance ............................... 368 Skateboard Ordinance .................... 369 Smoking Ordinance `...................... 370 Weed & Debris Control Ordinance . 371 484-8388 ie information service for message code. You may Dnnect, simply hang up. Coming Events ............................... 390 Constitution Park/ 416 Camarillo Arts Council ................. 391 Farmer's Market .............................. 392 Pleasant Valley Historical 433 Society Museum .......................... 393 Emergency School Closings ........... 415 Higher Education ............................ 416 Oxnard Union High School 432 District - General Information ....... 417 Pleasant Valley School 433 Board Information ........................ 418 Pleasant Valley School District - 435 General Information ..................... 419 Obtaining an Absentee Ballot ......... 430 Polling Places ................................. 431 Registering to Vote ......................... 432 Requirements for City Council 462 Candidacy .................................... 433 When Are the Next Elections? ........ 434 Who Are My Elected Officials? ....... 435 Civil Defense/Emergencies - Evacuation Procedures ................ 460 Creating an Emergency Plan .......... 461 Disaster Assistance Response Team (DART) .............................. 462 Disaster Recovery .......................... 463 Disaster Shelters ............................ 464 Earthquakes ................................... 465 Emergency Planning for the Disabled ................................. 466 Emergency Planning Checklist''..... 467 Fires................................................ 468 Floods & Flood Damage ................. 469 Hazard Mitigation ............................ 470 Hazardous Materials - Reporting Spills ............................ 471 T CAMARILLO'S AUTOMATED CITIZENS INFORMATION SYSTEM How to Prepare for Earthquakes .... 472 Planning for Evacuation .................. 473 Preparing a Disaster Supplies Kit ... 474 Preparing an Emergency Car Kit .... 475 What to do After an Earthquake ..... 476 What to do During an Earthquake .. 477 What to do in Hazardous 505 Materials Incidents ....................... 478 City Engineering -General Info ....... 500 Commercial Construction - Plans & Development Review .... ...... 5C' Construction Plan Review .............. 502 Floodplain Information .................... 503 Residential Construction - Plans Reporting Fire Hazards .................. & Development Review ............... 504 Special Improvement Districts - 602 General Information ..................... 505 Street Plan/Map Information ........... 506 Survey Services - General Info....... 507 City Budget Review Process .......... 525 City of Camarillo Bonds .................. 526 How to Get on the City's Bid List .... 527 Fire Department - General Info ....... 540 Fire Department Services ............... 541 Fire Sprinkler System Permits ........ 542 Fire Station Locations ..................... 543 House Numbering .......................... 544 Reporting Fire Hazards .................. 545 643 Services....................................... 602 Camarillo Health Care District ........ 560 Control of Rats & Mosquitoes ......... 561 Environmental Health Services - Pedestrian Access Ramps - General Information ..................... 562 Environmental Health - Illness Fingerprinting for Youths & Adults .. & Complaints ............................... 563 Hantavirus Pulmonary Syndrome - Parking in Fire Lanes ..................... Information & Prevention ............. 564 Local Hospital ................................. 565 Public Health Services - General Personal Safety - Protection Information .................................. 566 Radon in Your Home? .................... 567 Community Development Block Grant Program ............................. 580 Fair Housing Protection .................. 581 Housing Rehabilitation Program ..... 582 Public Housing & Section 8 ............ 583 Tenant/Landlord Rights & Disputes 584 Americans with Disabilities - 640 City Compliance with the Law ..... 600 Disabled Attending City 642 Sponsored Meetings ................... 601 Handicapped Transportation 643 Services....................................... 602 Library Services for the Visually 645 Handicapped ............................... 603 Pedestrian Access Ramps - ADA Compliance ......................... 604 Camarillo Public Library - General Information ..................... 620 Library Donations ........................... 621 Library Services for the Visually Handicapped .............................. 603 Library Volunteers .......................... 622 Bicycle Licenses ............................. 640 Bingo Permits ................................. 641 Block Party Permits ........................ 642 Door to Door Solicitors - 695 Warning! ...................................... 643 Door to Door Solicitation Permits ... 644 Garage & Yard Sale Permits .......... 645 Special Events Permit .................... 646 Obtaining a Marriage License......... 660 Obtaining a Passport ...................... 661 Ventura Co. Board of Supervisors - Contacts & Information ................ 662 * Denotes Far on Demand 484-8388 Architectural Review Committee .... 690 Conditional Use Permits/Variances 691 General Plan .................................. 692 Planned Development Permits ....... 693 Property Annexation Process ......... 694 Re -Zoning Property ........................ 695 Subdivision Approval Process ........ 696 Zoning Maps & Subdivision Plats ... 697 Zoning Ordinance - General Info .... 698 Zoning Ordinance - Land Use ........ 699 Burglary Prevention for Residents _. 720 Case Investigation - Detective 771 Assignments ............................... 721 Citizen Patrol Program ................... 722 Crime Prevention for Residents...... 723 Crime Stoppers .............................. 724 Domestic Violence .......................... 725 Emergency Assistance ................... 726 Filing Missing Persons & Runaway Reports ..................... 727 Fingerprinting for Youths & Adults .. 728 Neighborhood Watch Programs ..... 729 Parking in Fire Lanes ..................... 730 Parking Tickets - Appeals ............... 731 Parking Tickets - Payments ............ 732 Personal Safety - Protection from Crime ................................... 733 Police Department - General Info... 734 Police Internal Affairs - Information. 735 Police Investigation Division Information .................................. 736 Police Ride Along Program ............ 737 Rape Risk Reduction ...................... 738 Reporting a Crime .......................... 739 Reporting a Traffic Accident ........... 740 Summons Service .......................... 741 Solicitors & Salesman ..................... 742 Tours of Police Facilities ................. 743 Vacation House Watch Program ..... 744 Bike Path Information ..................... 770 Community Pool - General Info ...... 771 Community Recreation Center - General Information ..................... 772 Pleasant Valley Recreation & Park District - General Information ....... 773 Reporting Park Vandalism & Need for Repairs ...................... 774 Anti -Freeze Recycling ................... 800 Auto (Lead -acid) Battery Recycling 801 Bulky Items Collection ... _ 802 Christmas Tree Recycling 803 Curbside Recycling - Recyclable 923 Materials ...... _. _ ........... _ _ 804 Curbside Recycling Program 805 Hazardous Materials - Recycling 941 & Disposal ...................... 11 806 Help for Odorous Yard Waste 943 Containers ._.................. _ 807 Latex (Water-based) Paint 945 Disposal & Recycling ....... 808 Refuse & Recycling Pick-up - 946 Regulations ....... _............ .... _.. 809 Refuse Service Options & Pricing .. 810 Refuse, Recycling & Yard Waste Collection - Holiday Schedules ... 811 Special Collection Services - Extra Service Tags ......... ........... 812 Telephone Directory Recycling ....... 813 Used Motor Oil & Oil Filter Disposal... __. ___..._.- 814 Yard Waste Collection Program ...... 815 Meals On Wheels ................. Senior Center - General Info Senior Dining Center ............ Transportation Services for the Elderly .......................... Corner Visibility ........................... Drainage Ditches - General Info. Heaved Sidewalks - Complaints & Inquiries ............................... Public Alleys ............................... Street & Sidewalk Maintenance & Repair .................................. Street Improvement Program ..... Street Light & Traffic Signal Installations ................... Street Light & Traffic Signal Malfunctions ................. Street Signs ................................ Street Sweeping ......................... City Services .................................. 830 Public Transit - Bus Pass Info Sewer Stoppages ........................... 831 Public Transit - General Info .. 850 851 852 602 875 876 877 878 879 880 City Tree Trimming Policy ............... 920 Inspection for Disease on Private Property ........................... 921 Tree Service Work Requirements... 922 Trees Located on City Property ...... 923 Free Water Audits ........................... 972 Power Outages - What to Do? ........ 940 Billing Procedure ............................ 941 Connection Procedure .................... 942 Customer Service Information ........ 943 Disconnecting Service .................... 944 Payments/Locations ....................... 945 Reporting Vandalism of Water Service - General Info .......... Public Property ............................ 946 Security Deposit Refund ................. 947 881 Control of Water Runoff .................. 970 882 "Dirty, Water ................................... 971 883 Free Water Audits ........................... 972 884 Indoor Water Saving Tips ............... 973 Landscape Watering Tips ............... 974 0 Water Backflow Prevention ............ 975 Water Main Breaks ......................... 976 900 Water Service - General Info .......... 977 901 Water Supply Sources .................... 978 lsdqra6uy .rnovf je uorlecujojgt i !_) ajngDoj9 SID s, olluecuoD jo YO!D ayj si ajay dD `om-muma Z .ON Ituuad Qivd BVZ0'It K6 ellulollfe:) `olllleWED aslinsod •s•n 817Z XO9 *Od ;y ? � N o a '64,ee n- OWER OUND T E X A S 1998 Service Connection Directory Information 24 hours a day (972) 539 -SERV ' (972-539-7378) 'A � n 3 � o a '64,ee n- OWER OUND T E X A S 1998 Service Connection Directory Information 24 hours a day (972) 539 -SERV ' (972-539-7378) 'A � n Welcome to the Flower Mound Service Connection Dsing any touchtone telephone, you can access over 100 messages at any time: Select the code number(s) you want to hear and dial (9 72) 539-737ts. You may enter a message number at any time during the preamble. To hear another message, just enter that message number. You may hear up to four messages per call. These messages are designed to answer the most frequently asked questions about city services on your time schedule_ Here are a few tips to better enable you to use The Town of Flower Mound Service Connection. [I# FAX ON DEMAND* Messages with an asterisk (" I contain related FAX documents. For a complete menu of available FAX documents, enter 511. An audio message will provide you with information and instructions. You may skip this message by pressing the star key on your touchtone telephone. Or, you may directly request a FAX by pressing the pound key followed by the 3 -digit message code of the FAX you wish to receive. The Service Connection sends the FAX shortly following your call and will make 4 attempts to send your document if your line is busy. NMOST FREQUENTLY CALLED MESSAGES .............................. Town Hall - Hours & Closing101 .................................. Post Office Information11 u Chamber of Commerce - General Info........................160 Town Employment - Job Line ............................ . 200 Who Are My Elected Officials-, .............................303 Elected Officials List* ....................................310 Adult Softball Cancellation ................................480 Recycling - General Information ...........................733 State Highways.........................................751 Planning & Zoning Commission Agenda" ....................821 Business Licenses & Permits ..............................870 THE 539 -SERV SYSTEM System Information .....................................901 System Survey 2 Listing of Specific Category Message ........................411 Fax Instruction Message ..................................511 rol ENGINEERING & PUBLIC WORKS State Highways.........................................751 Traffic Signals ..........................................752 Engineering Department .................................755 Street Signs ...........................................760 (Messages are continued on the inside...) l m NEI 1I IF !MCT It;> Ito I : LI> 'Ile 11'01 Tom EMPLOYMENT JO'! EVE - L I qhs. 1.mri-Anent l'i,,ceJL s ... eh m.lcnt I: onI 'ment Proce.rllres.. ELECTED OFFICIALS & VOTING INFORMATION &[nfnrmaUo�. lrc Eicctiwl, Hciu., keaunemrnl; to kui ... ILI F SII I R_ L ''I l%14R MOUND POLICE & MUNICIPAL COURT 14 I -ow .:n 'I I'ni RcJla11lat -�. .. Milli')lietV )CIII - _ - .. - ,11�• C. _ I�.IIN I voccai. -) 5) ...........55_' Il:t.- Il 1cl;11 11 - 1'rohlliI I. ..... ........... 5:5). WFLOWER MOUND FIRE DEPARTMENT Fart Ilc�ir meta General Information ....................... 60l F rt U, %iu incnt service. .... ...... ...................... 60_' F, r( E'.xi cr- uishcr�, — General I n t o t niatioi ............... I ... 603 Tour: �i' FIn: F'acllities.................................... . 6i)1 C!'1� Ci�ur�e Intormation...........................•......... 605 E acro, iic. 11crl Svstem................................... 606 E'3ti & yO IA l 11 Bather Radin .. . .............. _ .............. 607 Torn.ic(� 1latch or 1 -Earning ...... . .......................... 60� Fire >ettms by Children ................................... 6041 Fire tiaictN 'Dips for Parents ................................. 610 More Tin, for Parents ............. ... . .. ................ 611 Holiday Firc Safet.N......................................... 613 Fire Escape Planning for Homes ............................. 613 Fire Code — General Information ............................. 614 Fire faits -- Code Information .............................. 615 (),)en _'sir Fiic Permits ..................................... 616 Firercnrk: fit; ec•:ec Otticia s �Is . .............. Individuals with Disabilities Attending a Town Sponsored Meeting................................320 702 Polling Places .................................. 330 Registering to Vote "•' Obtaining an Absentee Ballot ............................... 333 Bond Election Information ....... ''"'" MLIBRARY & RECREATIONAL SERVICES 707, Library General Information ................................ 401 Library Hours & Location .................................. 40'_ Library Card Applications .................................. 4113 Children's Library Programs ................................ 404 Parks — Locations & Descriptions ............................ 450 Parks Rules & Regulations ................................. 451 Parks & Recreation Volunteering ............................ 452 Parks -- Reporting Vandalism & Repairs ....................... 453 Sports & Leisure Programs ................................. 454 Children's Summer Dav Camp .............................. 455 Parks & Recreation Youth Athletics ........................... 456 Parks & Recreation — Field & Court Reservations ...............: 457 Picnic Shelter Rental ...................................... 458 Multi -Use Trails & Trail Etiquette ............................ 459 Equestrian Trails ........................ ................ 460 Fishing Laws within Town Limits ............................ 461 Trees Located on Town Property.............................462 851 Soccer (Boys & Girls) ...... ............................... 463 Municipal Tennis Courts ................................... 464 Tennis (Adult & Youth) Programs ............................ 465 Swimming Pools.........................................466 Schedule of Programs ..................................... 475 Adult Softball Cancellation ................................. 480 Registration for North Texas Basketball Association .............. 481 NTBA for ages 6 & under...................................483 NTBA for ages 8 & under...................................483 872 NTBA for ages 111.S under .................................. 484 NTBA for ages 12 & under .................................. 485 Utility — New Service ...................................... 702 Utility — New & Final Service ............................... 703 Utility — Billing Procedures ................................. 704 Utility — Security Deposit Refund ............................ 705 Utilitv — Bill Extensions. . ................................ 706 Utilit% — Disconnection of Service for Non -Payment .............. 707, Utilitv — Return Checks ..................................... 7(t* Utilitv — Water Conservation ........................ Sewer Problem .................................. 703 Garbage Pickup..........................................731 Garbage & Special Pickup .............. 7' '- Recycling — General Information ............................. 3:, Recycling — Curbside Pickup ................................ 734 BFI Landfill Information ................................... 740 Landscape Watering Tips ................................... 745 Nater Saving Tips ........................................ 746 i'" COMMUNITY DEVELOPMENT, CODE ENFORCEMENT, & BUILDING INFORMATION Home Dav Cares & Child Care Facility Concerns .................Sl Planning & Zoning Commission ............................. 820 Planning & Zoning Commission Agenda* ...................... 82'. Trash & Debris...........................................850 Right-of-Wav Obstructions ................................. 851 Parking ..... .......................................... . 852 Home Occupations .......................................853 Garage Sales............................................854 High Weeds & Grass......................................855 Signs..................................................856 Environmental Health Issues ............................... 860 On -Site Sewerage Facilities/Septic Systems .................... 861 Business Licenses & Permits................................870 Development Review Schedule and Fees* ...................... 872 Building Permit Fees*.....................................873 Listing for Specific Category Messages ................ 411 Fax Instructions Message ......................... 511 itroducing ityCALL's 24-hour tomated ion line Now CityCALL offers you two convenient ways to get information from city government! Now, in addition to the person-to-person service you receive from CityCALL, we are offering a 24-hour automated information line! By dialing 574 -INFO (574-4636) from a touch-tone phone, you can listen to recorded messages on hundreds of topics from local government. (TDD users may call 574-2765). You'll find these topics, along with their three -digit codes, listed on the following pages. Simply dial 574 -INFO, listen to the introduction and then enter the three -digit code of your choice. You can choose up to four messages per call. The topics with an asterisk (*) give you t"^ optior. of leaving a message. This new automated information line is not meant to replace person-to-person contact with CityCALL's service representatives. Instead, the automated service is now being provided to offer the convenience of recorded information whenever you need it. You can dial 574 -INFO any time, seven days a week, 24 hours a day! CityCALL's person-to-person line: 574-3333 If you prefer the personal touch, service repre- sentatives are available to take your call from 8 a.m. to 5 P.M. Monday through Friday. Just dial 574-3333 (TDD: 574-4091) to ask a question, voice a concern, make a suggestion or obtain informa- tion. CityCALL representatives will provide you with quality customer service ... just as they have since 1989! person -to -parson line: 24-hour automated line: 574-3333 • 574 -INFO TDD: 574-4091 TDD: 574-2765 Animals............................................................. 100 Animal Control & Protection .......................................150 Wildlife Problems .......................................................151 Dead Animals on or Along the Roadway .................. 152 Pooper Scooper Law ............................. .....153 Business & Economic Development ........... 102 Office for Economic Development .............................160 How to Start a Business in Louisville & Jefferson County.....................................................161 Revenue Commission ................................................162 Current Local Tax Rates & Due Dates :......................163 Financing Programs for Businesses ..........................165 Business Licenses & Permits ....................................167 State & Federal Business & Tax Regulations ........... 168 Transferring your Business to a New Location ......... 169 Transferring your Business to a New Owner ............ 170 Zoning Info. for Starting or Relocating a Business.... 171 Commercial Land & Building Information .................. 172 'Empowerment Zone Program ....................................183 Urban Enterprise Zones.............................................174 209 Import & Export Sales Assistance ..............................175 OccupancyLoad ........................................................176 Crime Prevention for Businesses ..............................177 Marketing & Research Assistance .............................178 Farmer's Market & Flea Market .................................179 Government Purchasing Contracts ............................180 Chamber of Commerce .......................... ...181 ................ Better Business Bureau .............................................182 Children's Issues 104 ............................................. Youth Services Information & Referral .......................200 ChildCare ..................................................... ....201 Day Care Center Requirements ................................202 Preschool Services ....................................................203 School Age Day Care ................................................204 Library Programs for Children .......................... ...205 Adoptinga Child ........................................................206 Becoming a Foster Parent .........................................207 ChildAbuse.............................................................. 208 SafePlace ................................................................ 209 City of Louisville General Information ..... 106 Historical Information .................................................220 Newcomer Information ....................... ......221 .................. Convention & Visitors' Bureau ..................................222 Residents' Rights & Responsibilities .........................223 Complaints & Information About City Services ......... 224 Court & Legal Information ...........................108 CountyJail.................................................................236 Court System Information ..........................................237 Traffic Court...............................................................238 Probate Court ............................................................239 Small Claims Court .................................................... 240 Obtaining a Warrant ...................................................241 Parking Ticket Information .........................................242 TowingVehicles .........................................................243 Disabled Citizens ........................................... 110 Public Transportation for Seniors & Persons with Equal Employment Opportunity .................................290 Disabilities.............................................................255 *How to Apply for City Government Job Vacancies .... Library Services for the Visually and Physically City Employment Application Procedures ................. Disabled.................................................................. 256 Metro Parks Adapted Leisure Activity Program ......... 257 Pedestrian Access Ramps.........................................258 Employment Information for Seniors .........................295 Accessibility to Public Events ....................................259 Summer Employment with Metro Parks.....................296 Education............................. ........................... 112 General Information ...................................................270 Technical Education Information ................................271 School Board Information ..........................................272 High School Equivalency Tests ..................................273 HomeworkHotline .....................................................274 Adult Education Programs .........................................275 Adult Literacy Program ..............................................276 Parent-Teacher Communications ..............................277 Employment..................................................... 114 Equal Employment Opportunity .................................290 320 *How to Apply for City Government Job Vacancies .... 291 City Employment Application Procedures ................. 292 Becoming a Firefighter...............................................293 Adopt-a-BrightSite................................................ Becoming a Police Officer..........................................294 Downtown Office Paper Recycling .......................338 Employment Information for Seniors .........................295 325 Summer Employment with Metro Parks.....................296 *TREE-membrance ...............................................340 High School Intern Positions with the City ................ 297 Job Training Programs ............................................... 298 Labor, Wages & Hours ...............................................299 Starting a Community Garden .............................343 Unemployment Benefits.............................................300 329 Environment & Property Maintenance ...... 116 Resident's Rights & Responsibilities ..........................223 Paint Disposal............................................................319 Garbage Collection.................................................... 320 Yard Waste Collection ................................................ 321 General Information on Recycling .............................322 Becoming a Brightside Volunteer .........................336 Curbside Collection ..............................................323 Adopt-a-BrightSite................................................ Drop-off Centers ..................................................324 Downtown Office Paper Recycling .......................338 MotorOil.............................................................. 325 AutoBatteries ......................................................326 *TREE-membrance ...............................................340 Antifreeze.............................................................327 *Operation Brightside Compost Sales .................. Holiday Garbage, Yard Waste & Recyclable Operation Brightside Speakers' Bureau .............. Collection................................................................328 Starting a Community Garden .............................343 Christmas Tree Pickup ............................................... 329 Curbside Junk Collection (Project Pickup) ................ 330 Junk Disposal at the Waste Reduction Center ......... 331 Appliance Removal ....................................................332 Paint Disposal............................................................319 400 Household Hazardous Material Disposal .................. 334 Operation Brightside Overview ..................................335 Message from the Mayor .....................................403 Becoming a Brightside Volunteer .........................336 Mayor's Night In ...................................................404 Adopt-a-BrightSite................................................ 337 Downtown Office Paper Recycling .......................338 Mayor's Good Neighbor Award ............................406 Coordinating a Volunteer Cleanup .......................339 Board of Aldermen .....................................................407 *TREE-membrance ...............................................340 Message from Ward 1 ..........................................408 *Operation Brightside Compost Sales .................. 341 Operation Brightside Speakers' Bureau .............. 342 Starting a Community Garden .............................343 Message from Ward 4 ..........................................462 *Securing a Plot in a Community Garden ............. 344 Operation Brightside Community Education ....... 345 *Operation Brightside FlowerShower .....................346 Message from Ward 7 ..........................................414 Operation Brightside Volleyball Tournament ....... 347 Making a Donation to Operation Brightside ........ 348 Composting................................................................ 349 Property Maintenance ................................................ 350 Property Complaints ..................................................351 Weed & Trash Control ................................................ 352 Illegal Dumping ..........................................................369 RodentControl ...........................................................353 Tree Trimming Policy .................................................354 Diseased Trees on Private Property ..........................355 Trees Located on City Property .................................356 Visibility Problems Due to Trees or Shrubs ............... 357 StreetSweeping ........................................................358 Inoperable & Junk Vehicles .......................................359 Sidewalk Snow Removal ...........................................360 Snow Removal Plan ..................................................361 HouseNumbering ......................................................362 CityLimits..................................................................363 JunkYards.................................................................364 Cemetery Inquiries .....................................................365 Office of Health & the Environment ............................366 Air Pollution Control District .......................................367 Vehicle Emissions Test - VET ....................................368 Government..................................................... 118 City Government........................................................ 400 CityCALL - Information, Questions, Complaints ....... 401 Mayor of Louisville .....................................................402 Message from the Mayor .....................................403 Mayor's Night In ...................................................404 Mayor's Night Out ................................................405 Mayor's Good Neighbor Award ............................406 Board of Aldermen .....................................................407 Message from Ward 1 ..........................................408 Message from Ward 2 ..........................................409 Message from Ward 3 ..........................................410 Message from Ward 4 ..........................................462 Message from Ward 5 ..........................................412 Message from Ward 6 ..........................................413 Message from Ward 7 ..........................................414 Message from Ward 8 ..........................................415 Message from Ward 9 ..........................................416 Message from Ward 10 ........................................417 Message from Ward 11 ........................................418 Message from Ward 12 ........................................419 Aldermanic Night In..............................................420 Medicare & Medicaid Programs.................................485 *Opinion Line .........................................................421 Health Department .....................................................486 CalendarLine .......................................................422 Immunizations............................................................ Pregnancy Tests Board of Aldermen Meetings................................423 ...................................... .........488 Board of Aldermen Meeting Action ....................... 424 Board of Aldermen Meeting Agenda ....................425 Sexually Transmitted Diseases..................................490 *Board of Aldermen Meeting Schedules ............... 426 *Opinion Survey ..................................................... 427 When Elections Are Held & Requirements to Run .... 428 Voter Registration ....:.................................................429 Drug Abuse Services .................................................494 Boards & Commissions .............................................430 Lead Paint Hazards ...................................................495 City Government Departments & Agencies .............. 431 Department of Community Services ....................432 Smoking Ordinance ...................................................509 Employee Relations & Civil Service .....................433 Fuel Tank Installation or Removal Permits ................ Finance & Budget ................................................434 Above Ground Storage Tank Permits ........................563 Housing & Urban Development ...........................435 Permits for Oversized Vehicles ..................................564 Office of Information Services ..............................436 House Moving Permits ...............................................565 Inspections, Permits & Licenses ..........................437 Garage & Yard Sale Permits ......................................566 Law Department ...................................................438 ParadePermits ..........................................................567 Louisville Develop- ;nt Autf—ity.........................439 Miscellaneous License Information ............................568 Louisville Fire Department ...................................440 LiquorLicensing......................................................... Louisville Police Department................................441 Driver's License .........................................................570 Disaster & Emergency Service ............................442 Vehicle Registration ...................................................571 Office of Health & the Environment ......................366 Bicycle, Moped & Go -Cart Requirements ................. Department of Public Works ................................443 Marriage Licenses .....................................................573 Louisville & Jefferson Co. Revenue Birth Certificates ........................................................574 Commission......................................................444 Death Certificates ......................................................575 Solid Waste Management & Services ................. 445 OtterCreek Park ..................................................446 Community Action Agency ................................... 447 Crime Commission ...............................................448 Office for Economic Development ........................449 Housing Authority of Louisville ....................... .450 Human Relations Commission .............................451 Louisville Free Public Library ...............................452 Parking Authority of River City .............................453 Metropolitan Parks & Recreation .........................454 Private Industry Council .......................................455 Louisville & Jefferson County Purchasing Department.......................................................456 Transit Authority of River City (TARC) ................. 457 Belle of Louisville ........................... ..458 .................... LouisvilleZoo .......................................................459 Louisville Science Center and IMAX Theatre...... 460 County Information - County Care .............................461 Health & Social Services ............................... 120 Medicare & Medicaid Programs.................................485 Housing Assistance Programs ...................................498 Health Department .....................................................486 Fair Housing Protection .............................................499 Immunizations............................................................ Pregnancy Tests 487 ...................................... .........488 PublicHousing...........................................................501 Prenatal Care ................................ ........489 ..................... Heating & Cooling Assistance....................................502 Sexually Transmitted Diseases..................................490 Weatherization Assistance ......................................... Communicable Diseases ...........................................491 Emergency Financial Assistance Crisis & Information ...................................................492 Aid to Families with Dependent Jefferson County Information & Referral ....................493 Children - A.F.D.0...................................................505 Drug Abuse Services .................................................494 Emergency Assistance ..............................................506 Lead Paint Hazards ...................................................495 Dial-up Library Catalogue ....................................528 Food Assistance Programs ........................................ 496 Supplemental Food Program .....................................497 The Louisville Free Public Library ..............................520 Housing Assistance Programs ...................................498 Library Hours & Locations....................................521 Fair Housing Protection .............................................499 How to Get a Library Card ................................... Section 8 Programs ...................................................500 Library Card Rules ...............................................523 PublicHousing...........................................................501 Overdue Library Materials .................................... Heating & Cooling Assistance....................................502 Services for the Visually & Physically Disabled .. Weatherization Assistance ......................................... 503 Emergency Financial Assistance ...............................504 Aid to Families with Dependent Permits for Long-term Use of Right -of -Way .............. Children - A.F.D.0...................................................505 Driveway Permits ....................................................... Emergency Assistance ..............................................506 Homeless Programs ..................................................507 Dial-up Library Catalogue ....................................528 Immigrants & Refugees .............................................508 Bookmobile..........................................................529 Smoking Ordinance ...................................................509 561 Library............................................................... 122 The Louisville Free Public Library ..............................520 Library Hours & Locations....................................521 How to Get a Library Card ................................... 522 Library Card Rules ...............................................523 552 Overdue Library Materials .................................... 524 Services for the Visually & Physically Disabled .. 256 Adult Literacy Program ........................................276 Library Programs for Children ..............................205 Right -of -Way Permits ................................................. Library Volunteer ..................................................525 Permits for Long-term Use of Right -of -Way .............. Donating to the Library ........................................526 Driveway Permits ....................................................... Personal Computers for In -Library Use .............. 527 Dial-up Library Catalogue ....................................528 Fences....................................................................... Bookmobile..........................................................529 Decks & Fireplaces.................................................... Licenses, Permits & Certificates .................. 124 Business Licenses and Permits .................................167 Building Permits .........................................................550 Heating & Air Conditioning Permits ............................551 PlumbingPermits....................................................... 552 Electrical Permits .......................................................553 SignPermits..............................................................554 TreeWork Permits .........:...........................................555 Right -of -Way Permits ................................................. 556 Permits for Long-term Use of Right -of -Way .............. 557 Driveway Permits ....................................................... 558 Driveway Approach Permits ....................................... 559 Fences....................................................................... 560 Decks & Fireplaces.................................................... 561 Fuel Tank Installation or Removal Permits ................ 562 Above Ground Storage Tank Permits ........................563 Permits for Oversized Vehicles ..................................564 House Moving Permits ...............................................565 Garage & Yard Sale Permits ......................................566 ParadePermits ..........................................................567 Miscellaneous License Information ............................568 LiquorLicensing......................................................... 569 Driver's License .........................................................570 Vehicle Registration ...................................................571 Bicycle, Moped & Go -Cart Requirements ................. 572 Marriage Licenses .....................................................573 Birth Certificates ........................................................574 Death Certificates ......................................................575 Records of Divorce, Marriage, Wills, etc ................... 576 Public Works ....................................................132 134 'Pothole Repair ...........................................................750 791 Road Signs & Pavement Markings ............................751 Scotty Greene, 1st Ward Right -of -Way Inspections ........................................... 752 Right -of -Way Permits ................................................. 556 Permits for Long-term Use of Right -of -Way .............. 557 TreeWork Permits .....................................................555 611 CornerVisibility ..........................................................753 795 TrafficSignals............................................................754 796 StreetSigns...............................................................755 848 StreetLights............................................................... 756 Future Street Improvement Programs .......................757 Keith Allison,10th Ward PublicAlleys...............................................................758 Reginald K. Meeks, 11th Ward Snow Removal Plan ..................................................361 Paul C. Bather, 12th Ward StreetClosure............................................................759 Railroad Crossings ....................................................760 Damaged Sidewalks..................................................761 Parking Meter Malfunctions .......................................762 StreetMaps...............................................................763 Seniors.............................................................. 134 How to Get Involved in Issues Facing the Elderly..... 791 Housing Information for Seniors ................................792 Scotty Greene, 1st Ward Nutrition Programs for Seniors ..................................793 842 Adult Day Care Services ............................................ 794 Employment Information for Seniors .........................295 844 Metro Parks Programs for Seniors ............................. 611 Senior Volunteer Opportunities .................................. 795 Senior Clubs & Organizations .................................... 796 Mayor's Summerscene & Winterscene 848 Programs................................................................797 849 'Young -at -Art (senior art exhibit) .................................798 Keith Allison,10th Ward Public Transportation for Seniors & Reginald K. Meeks, 11th Ward Persons with Disabilities .........................................255 Paul C. Bather, 12th Ward Tax Information ............................................... 136 Revenue Commission ................................................162 Occupational Taxes....................................................820 State & Federal Business &Tax Regulations ............ 168 Miscellaneous Local Tax Information .........................821 State Income Taxes ...................................................822 Federal Income Taxes................................................823 Transportation & Utilities ............................. 138 TARC - The Transit Authority of River City ................ 840 Public Transportation for Seniors & Jerry E. Abramson, Mayor Persons with Disabilities ...................................255 Board of Aldermen: TARCFares .........................................................841 Scotty Greene, 1st Ward TARC Special Services ..................................... 842 SchoolBuses............................................................. 843 Regional Airport Authority .......................................... 844 Telephone Service .....................................................845 Steve H. Magre, 5th Ward Sewer & Water Service .............................................. 846 Gas & Electric Service ...............................................847 "Bebe" Melton, 7th Ward Cable Television Service ............................................ 848 How to Obtain a Passport .......................................... 849 Notes %101Z 41 Jerry E. Abramson, Mayor �► *ice V Board of Aldermen: X778 •� Scotty Greene, 1st Ward Barbara Gregg, 2nd Ward Tom Owen, 3rd Ward Cyril Aligeler, 4th Ward Steve H. Magre, 5th Ward Dan Johnson, 6th Ward kliftri "Bebe" Melton, 7th Ward All-hriftaCky Greg Handy, 8th Ward Bill Wilson, 9th Ward ' I ' Keith Allison,10th Ward I I I Reginald K. Meeks, 11th Ward Paul C. Bather, 12th Ward Attachment B: Automated Citizen Information System (ACIS) Features "You'd be surprised how much more pleasant people are when their questions are answered without busy signals or being put on hold." —SUSAN NELSON, Public Relations Director of the City of Mobile, AL Information access by telephone. Te Automated Citizen Information System (ACIS) is he hub through which all Tele -Works services operate. erving more than ten million citizens nationwide, the ACIS is specifically designed to improve communications between local governments and their citizens. Accessible by tele- phone, the most commonly used communication device, the ACIS is able to provide information describing your communi- ty's services and programs 24 hours a day, 7 days a week in voice, fax, and multilingual formats. The ACIS does not replace per- son to person contact, but rather provides a convenient alterna- tive for frequently asked questions and frequently requested documents. This enhances customer service while saving valu- able staff time and municipal dollars. • 24 -Hour Government Information • Enhanced Customer Service • Staff Savings • Answers to: Who, What, When, Where, How, and Why • Automated Emergency Service Message • Statistical Information • Simple Administration • 111rnkey Implementation Services* • Proven Application (over ten million citizens served) • Foundation for Future IT Services • Expansion Capabilities • Automated Fax on Demand • Optional Automated Citizen Request for Service • Optional Multi-lingual Software 'Services include Scriptware®, professional recordings, marketing and brochure service, and World Wide Web service. See Implementation Services sheet. A FEW OF OUR Boulder, CO CLIENTS Columbia, MO Fairfield, OH Atlanta, GA Thornton, CO Menomonee Falls, WI Virginia Beach, VA Lakewood, CO Topeka, KS Prince William Co., VA Redding, CA Pensacola, FL State College, PA Sunnyvale, CA Manatee County, FL Wilmington, NC Cary, NC Lucas County, OH Rosenberg, TX Gwinnett County, GA Peoria, IL Asheville, NC Aspen, CO Fridley, MN Sandy City, UT Downey, CA Muskegon, MI Colleyville, TX Louisville, KY Douglas County, CO Kirkwood, MO Lombard, IL York County, SC Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 E-MAIL twmain@tele-works.com BLACKSBURG, VA TDD 540.951.4663 WORLD WIDE WEB: 24063-0663 FAX 540.951.4016 http://tele-works. corn In January of 1992, the City of Virginia Beach's Public Information Office initiated a 24 -hour -a -day automated tele- phone information system. Virginia Beach City -Line includes nearly 600 recorded messages about City services, programs, events, education, employment and issues. In the first year of operation, 165,000 callers accessed 189,000 messages on City -Line, thus dramatically reducing the demand on all City staff while providing an enhanced infor- mation service for the public and City employees. It is esti- mated that the staff -assisted calls cost approximately 68 cents each. City -Line calls cost nine cents each for an annual sav- ings of $97,350. In addition, Virginia Beach's City -Line has become a model for other cities. from Virginia Beach Productivity & Rightsizing Initiatives, March 1993 • 24-hour human resource applica- tions for city staff. Helps reduce size and cost of human resource manual. • 24-hour parks, and recreation infor- mation. Information on programs, park locations, sign-up for sports, or rain out information. • Citizen Request for Service allows 24-hour reporting of needed ser- vices: pothole and curb repair, right-of-way obstructions, or parks and recreation registration. • 24-hour automated zoning infor- mation system. Updates callers on zoning cases, hearings and results. • Multi-lingual software allows your community to offer a specific telephone number for citizen information requests in multiple languages. Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 E-MAIL twmainOtele-works.com BLACKSBURG, VA TDD 540.951.4663 WORLD WIDE WEB: 24063-0663 FAX 540.951.4016 http:/tele-works.com "(ACIS) has run almost flawlessly since it was first plugged in, we have had almost no downtime" —RANDY BACHMAN, REACH -OUT (ACIS) System Administrator and Management Analyst for the City of Redding "... we are able to exchange information back and forth between neighborhood watch groups rapidly and we don't miss anyone. When we go ahead and make the call (to the system) we know everyone will get the information." Reach the public quickly and easily. -the Call -Out Applications facilitate the sharing of informa- tion between citizens, businesses, safety officials and watch groups. Public safety officials rely heavily on information obtained from citizens. Over the years, the neighbor to neighbor "information grapevine" has wilted. While our parents knew the names of every neighbor on their street, citizens today find they don't know the families next door, or across the street. Using the Call -Out Applications, public officials have the ability to quickly and easily disseminate information to thousands of recipients in either voice or fax formats. The Call -Out Applications can also collect valuable information from citizens in the form of voice tips or surveys. Governments can initiate outbound calls to lists of people asking prompt and response questions. The system delivers this information to process police information, service requests, opinion polls and registra- tions. By providing the ability to exchange information quickly and easily, this system enhances public awareness, participation, com- pliance and overall safety. • 24 -Hour Public Safety Information • Efficient Public Input on Issues • Enhanced Customer Service • Staff Time Savings • Printing and Distribution Costs of Surveys Saved • Quick Response Time • Time Sensitive Information Delivery • Automated Citizen Request for Service • Automated Emergency Service Message • Optional Automated Fax Distribution • Touch Tone and Verbal Responses (100 Questions Possible) • Statistical Information • Simple Administration • Turnkey Services" • Friendly Citizen Interface • Expansion Capabilities `Services include the marketing methods to acquire phone/fax numbers for future use. Also available: pre - developed government and citizen surveys, Scriptwaree, recordings and marketing. A 11 F 1. 1 C f'�, " 1 Q '\ '::, —OFFICER THOMAS KINCAID, • Notify neighborhood watch block • Notify staff of changes in hours Roanoke County captains of suspect behavior in of operation due to inclement Police Department their area weather • Conduct citizen surveys on local • Download files from billing data - government issues bases to inform citizens of late • Fax broadcast new ordinances and payments Wpolicies to appropriate groups Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 E-MAIL twmain@tele-works.com BLACKSBURG, VA 'TDD 540.951.4663 WORLD WIDE WEB: 24063-0663 FAX 540.951.4016 http://tele-works. corn The Web "will fundamentally change the relationship of government with citizens." —WILLIAM LINDER, Secretary of the Florida State Department of Management Services, taken from an article by Peter Fabris, Webmaster Magazine, March/April 1996 The next step in public access. Tele -Works can create a World Wide Web site to provide information about your city's economic development, tourism, schools, employment and any other information applicable to your agency. By using standard page layouts and information already existing in other media, Tele -Works allows governments to save time and avoid "reinventing the wheel" for their web development. Our Scriptware© becomes your "Content Advantage" and makes Tele -Works and the Automated Citizen Information System (ACIS) an excellent long term investment. Standard services provide for posting your ACIS brochure on the World Wide Web, and are included with all ACIS systems. Expanded web services are optional after implementation of ACIS. After Scriptware© is customized, Tele -Works reformats and integrates ACIS information into the World Wide Web site. This allows "cybercitizens" to access information directly from the web page. •Increases Exposure • Attracts Business and Tourism to your area • Enhances Service • Offers Additional Points of Access to Information for On-line Citizens and Businesses • ACIS Marketing Tool • Statistical Information • Simple Administration • Tirrlkey Services* • Time Sensitive Information Delivery • Friendly Citizen Interface • Expansion Capabilities • Visual Information • Links to applicable sites 'Services include Scriptware©, text conversion, and marketing. Visit our web site at http://tele-works.com for a complete list of clients using the World Wide Web to market services. Tele -Works, Inc- P.O. BOX 663 TEL 540.953.2631 E-MAIL twmainOtele-works.com BLACKSBURG, VA TDD 540.951.4663 WORLD WIDE WEB: 24063-0663 FAX 540.951.4016 http;//tele-works.com "Long accused of being remote and bureaucratic, government agencies are using the Internet to get up closer and somewhat more per- sonal with their constituencies." —PETER FABRIS, Webmaster Magazine, March/April 1996 Providing transactional services to citizens through the telephone and web. ele Works Voice Response (TVR) enables your citizens to interact and transact with your government agencies 24 hours a day over both phone and web. Transactions such as parking or traffic ticket payments, golf and parks regis- tration, utility payments, and building inspection' requests can be completed without extensive staff time or expensive propri- etary IVR systems. The Tele -Works Voice Response application works by pro- viding a robust transactional voice application in a programming language that can be accessed over the World Wide Web. The TVR is the first application of its kind to be specifically designed and customized for local government use. Many local governments consider providing an interactive municipal web application, but then realize that they will only be serving the 18% of their citizens who have internet access. With the TVR application, you can serve the 97% of citizens with a touch tone phone, but then provide the web access addi- tionally for those citizens who choose it. Not only will you max- imize your investment by accommodating all users, but also by consolidating your information services. The Tele -Works Voice Response application marks the con- vergence of communications. Governments can now eliminate the traditional "multiple method" approach which required independent systems (e.g. operators, IVR, web, kiosks) to dupli- cate tasks; they can now focus on providing the best solution, and allow citizens to access it in many different ways. A FEW API'i. C T]0NS • Parks and Recreation Registration (PARR) System — provides compre- hensive registration for municipal programs such as golf tee times, municipal sports leagues, and space or equipment reservations. • Court Information and Ticket Easement (CITE) System — provides 24 hour traffic and parking ticket information and payment transac- tions; potential to provide informa- tion about upcoming court cases and specific jury duty attendance. Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 E-MAIL twmain®tele-works.com BLACKSBURG, VA TDD 540.951.4663 WORLD WIDE WEB: 24063-0663 FAX 540.951.4016 http://tele-works.com • Public Works Electronic Billing (P -WEB) — provides 24 hour utility information and transactions; citi- zens can find out their account balance, next billing date, or com- plete payment. • Citizen Automobile Registration System (CARS) — provides 24 hour automated registration for citizens and look -up for automobiles regis- tered within the city or county; poten- tial to link with property tax assess- ment and payment applications. To help keep residents informed of current zoning issues in the city of Kirkwood, Mn, a 24-hour tele- phone information service called "Kirkwood Zoning Matters" was put in place. Callers can access information about specific zoning information on properties, as well as upcoming meeting agendas and a list of all current zoning issues. .. since the program's inception, results have been very positive," commented Claire Budd, Commu- nity Relations Coordinator for the city. "This is one more way resi- dents have of staying in touch with current city zoning issues," Budd said. "People appreciate having a choice, and Kirkwood Zoning Matters provides just that—all with a single phone call." from Nation's Cities Weekly, January 15, 1996 .,. The telephone offers your public access to Planning and Zoning Issues. he Automated Zoning Information System (AZIS) cre- ates an information resource that allows citizens access to current information on individual zoning cases. Each zoning site has a sign posting the system phone number and a corresponding case number. By calling the system and entering the case number, citizens have access to pre-recorded information on current zoning issues 24 hours a day. This new way to access information makes it much easier to find out about zoning changes, especially for those who otherwise would not be notified. The AZIS speeds the rezoning process, increases citi- zen awareness, and improves the zoning departments' compli- ance for public notification. • 24 -Hour Information on Local Zoning Issues • Staff Savings • Enhanced Customer Service • Statistical Information • Keep residents informed of cur- rent zoning issues • Provide upcoming agendas for Planning and Zoning meetings "Residents and business owners in Kirkwood like to know what's going on. Kirkwood Zoning Matters is very visible and very easy to use—but more importantly, it gives them the information they're looking for." -KEN YOST, Public Works Director for the City of Kirkwood, from Nation's Cities Weekly, January 15, 1996 Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 E-MAIL twmain®tele-works. corn BLACKSBURG, VA TDD 540.951.4663 WORLD WIDE WEB 24063-0663 FAX 540.951.4016 http:.//tele-works.com • Simple Administration • Automated Fax -on -Demand for New Zoning Ordinances, Building Codes and Proposed Rezoning • Tbmkey Services • Disseminate specific zoning infor- mation or provide lists of all cur- rent zoning issues KIRKWOOD MATTERS 984-5959 205 To HEAR AROW ZONM 12MMS FOR 7/•S PROPERW "Government agencies have to develop citizen -focused services, strip away tradi- tional boundaries in gov- ernment, and offer services that would never exist in the physical world." —TODD NEWCOMBE, Government Technology Magazine Providing information access to the entire community. ele-Works' Multilingual software and services for the Automated Citizens Information System allow your m. agency to provide equal access to members of the com- munity who do not speak English. For many citizens, receiving information from their local government is'a chore. For citizens who do not speak English, or to whom English is a secondary language, acquiring informa- tion about government ordinances and services is a difficult chal- lenge. Not only do these citizens suffer, but the government also suffers from a lack of informed citizens. Providing these citizens with ACIS messages and faxes in their primary language enables them to refer to the ACIS as their first source for municipal information. As informed citi- zens, they can take a more active and integrated role in the com- munity, often a goal of both the government and the citizens. Tele -Works Multilingual software and services are designed to make these goals a feasible and cost-effective reality. The Multilingual software essentially allows the ACIS to be duplicat- ed on the same platform and accessed through "language specif- ic" telephone numbers. Tele -Works Multilingual services include translations and professional recordings. • Dedicated phone number for each • Proven effective - currently in use language. across the nation. • Identical message numbering • Cost savings - single platform pro - scheme for each language. vides total citizen service. I Tele -Works staff and specialized consultants translate and then back -trans- late each message to assure accuracy and clarity. To assure regional under- standing, a government representative is asked to review a sample of the total message package and authorize the translation style as acceptable. .0 F E S S 10 N, A I R F C 0• Tele -Works' professional recording staff includes several bilingual voice talents, with either regional experience or years of study. Again, to assure regional dialect and understanding, a government representative is asked to review the recordings and authorize the recording style as accurate. Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 E-MAIL twmain@tele-works.com BLACKSBURG, VA TDD 540.951.4663 WORLD WIDE WEB 24063-0663 FAX 540.951.4016 http://Lele-works.com "There is a big need for a system of this type. Voice mail systems, in general, are not equipped to handle text telephones. This puts [deaf and hard of hearing people] in an even worse position than a person who doesn't have a touch tone tele- phone. [Relay Centers] are cumbersome, espe- cially when you have voice mail systems with short response times." —BRUCE SOFINSM, Technical Programs manager for the Virginia Department of the Deaf and Hard of Hearing Equal access to all citizens. ele-Works provides a system enhancement to the Automated Citizen Information System (ACIS) to allow equal access to hearing and physically impaired citizens as required by the Americans with Disabilities Act. The telecommunications device for the deaf enhancement (RTIC) uses TDD and modem signaling to provide ACIS capabilities to citizens with hearing impairments. By using dedicated hardware and system software, this system will provide identical informa- tion to TDD and modem callers as ACIS telephone callers, and will also accumulate similar statistics. The ATIC can provide enhanced services by also replacing existing TDD equipment and utilizing the current dedicated TDD telephone number. Callers can be presented an option to signal an operator at anytime during their call. Staff then uses the system keyboard to communicate with the caller. Callers can also leave text informa- tional messages after hours. All text information is automatically saved for viewing or printing, making it easy to forward citizen information to applicable departments. • 24 -Hour Government Information • Enhanced Customer Service • Staff Savings i Answers to: Who, What, When, Where, How and Why • Statistical Information • Simple Administration • Turnkey Services* • Proven Applications • Foundation for Future IT Services • Automatically Saves Conversation and Reporting Files for Later Printing or Viewing • Operator Signaling Feature 'Tele -Works reformats ACIS messages to text for use on this system. The same marketing brochure is used to advertise to TDD, modem and telephone clients. Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 E-MAIL twmainGtele-works. corn BLACKSBURG, VA -TDD 540.951.4663 WORLD WIDE WEB: 24063-0663 FAX 540.951.4016 http://tele-works.com Attachment C: Typical data and reports Tele -Works, Inc. P.O. BOX 663 TEL 540.953.2631 BLACKSBURG, VA FAX 540.951.4016 24063-0663 www.tele-works.com E-MAIL twmainatele-works.com Information Requested City Population Total calls Top five faxes A 65,000 1020 87 Council Agenda 61 Business Licenses Application �- 47 Monthly Calendar Children Events L _ 41 Activity Center Schedule Center F. 23 Planning Agenda B 90,000 2991 118 Noise Ordinance 96 News Letter 75 Council Agenda 52 Neighborhood Street Sweeping Application 38 Planning Commission Agenda C* 30,000 5000 236 Updated Council Agenda 201 Softball Schedule List 137 Schedule of Programs 97 Planning Agenda 63 Elected Officials List * This city has all message codes listed in the GTE Community, Connections Pages. HELPING BETTER INFORM AND BETTER SERVE San Mateo, CA Day Statistics for October Day: Total Calls: Sunday 10/1/99 97 4.04 Friday 1012199 38 1.58 Saturday 10/3/99 24 1 Sunday 10/4/99 134 5.58 Monday 10/5/99 126 5.25 Tuesday 10/6/99 135 5.63 Wednesday 1017/99 113 4.71 Thursday 10/8199 177 7.38 Friday 10/9/99 101 4.21 Saturday 10/10/99 8 0.33 Sunday 10/11/99 82 3.42 Monday 10/12/99 77 3.21 Tuesday 10/13/99 67 2.79 Wednesday 10/14/99 63 2.63 Thursday 10/15/99 78 3.25 Friday 10/16/99 33 1.38 Saturday 10/17/99 16 0.67 Sunday 10/18/99 25 1.04 Monday 10/19/99 21 0.88 Tuesday 10/20/99 63 2.63 Wednesday 10/21/99 47 1.96 Thursday 10122/99 39 1.63 Friday 10/23/99 26 1.08 Saturday 10/24/99 19 0.79 Sunday 10/25/99 67 2.79 Monday 10/26/99 105 4.38 Tuesday 10/27/99 62 2.58 Wednesday 10/28/99 56 2.33 Thursday 10/29/99 15 0.63 Friday 10/30/99 17 0.71 Saturday 10/31/99 22 0.92 Sunday Day: Total Calls: Sunday 89 Monday 308 Tuesday 329 Wednesday 327 Thursday 279 Friday 406 Saturday 215 Calls by Weekday: Saturday Sunday 11% 5% Monday Friday 20% Thu rsi__, 14% Wednesday 17% a .e a E LU San Mateo, CA General Monthly Statistics for October19% 8:00:00 AM 5:00:00 PM 2087 1594 101:33:13 0001:37:02 c N r- S 8 8 0 f T T T IT M N T $ N S CO t0 n O 06' iie ��°e e 00-1110,A dSot � � % l`'° oe W OZ 05� v 6a, �O c' ` °1 l Oe Oz i° O� Oe -o oOe os'o� `% �S e 'o m U 66/ MO L 66/0£/0 � 66/6Z/O L 66/8Z/O L 66/LZ/O l 66/9Z/0 L MOM L 661VZ/OL 66/EZ/O L 66/ZZ/O L 66/LZ/0 L 66/OZ/O L 66/6 UO L 66/800 L 66/L UO L 66f9 UO L 66/5 UO L 66/b UO L 661E UO L 66/Z UO L 66/ L UO L 6610 UO L 66/6/0 L 66/8ro L 66/L/O L 66/9/0 L _ 66/Sro L 66/1/0 L 66/8/0 L 662/0 L MUM V- S AGENDA NO. 9.2 NO DOCUMENTATION AVAILABLE CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.G%- 3 TO: Honorable Mayor and Members of the City Council MEETING DATE: December 21, 1999 REPORT DATE: December 14, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Ordinance No. (1999) "An Ordinance of the City Council of the City of Diamond Bar Regulating Wheeled Toys on Private Property." SUMMARY: To facilitate the safe use of pedestrian walkways on private property, there is a need to prohibit wheeled toys (rollerblades, rollerskates, skateboards, or any similar device). The utilization of wheeled toys on private property, where pedestrians are, creates conflict and an unsafe environment. The recommended Ordinance amends Chapter 10.28 of Title 10 of the Diamond Bar Municipal Code to add new Sections 10.28.030, 10.28.040, and 10.28.050. These new Sections prohibit wheeled toys on any private property where a property owner elects to post a sign prohibiting rollerblading, rollerskating, skateboarding or similar activity. RECOMMENDATION: It is recommended that the City Council waive full reading and approve the first reading of Ordinance No. (1999) "An Ordinance of the City Council of the City of Diamond Bar Regulating Wheeled Toys on Private Property." LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification _ Resolution(s) _ Bid Specification X Ordinance(s) X Other Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed XYes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No 5. Are other departments affected by the report? _ Yes X No REVIEWED BY: — q1, � �'"A-- ,�4 #-1% Terrence L. Belanger Anne M. Haraksin City Manager Sr. Administrative Assistant CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Ordinance No. (1999) "An Ordinance of the City Council of the City of Diamond Bar Regulating Wheeled Toys on Private Property." ISSUE STATEMENT: Shall the City Council waive full reading and approve the first reading of Ordinance No. (1999) "An Ordinance of the City Council of the City of Diamond Bar Regulating Wheeled Toys on Private Property." RECOMMENDATION: It is recommended that the City Council waive full reading and approve the first reading of Ordinance No. (1999) "An Ordinance of the City Council of the City of Diamond Bar Regulating Wheeled Toys on Private Property." FISCAL IMPACT: Possible increase in fine and forfeitures revenue. BACKGROUND/DISCUSSION: To facilitate the safe use of pedestrian walkways on private property, there is a need to prohibit wheeled toys (rollerblades, rollerskates, skateboards, or any similar device). The utilization of wheeled toys on private property, where pedestrians are, creates conflict and an unsafe environment. The recommended Ordinance amends Chapter 10.28 of Title 10 of the Diamond Bar Municipal Code to add new Sections 10.28.030, 10.28.040, and 10.28.050. These new Sections prohibit wheeled toys on any private property where a property owner elects to post a sign prohibiting rollerblading, rollerskating, skateboarding or similar activity. It shall be the responsibility of the property owner to post and maintain all signs. Such prohibition shall apply to the property or area so designated only after the property or area has been posted with signs in plain view at all entrances to the property area. These signs will be 17" x 22" with lettering not less than one inch in height. The signs shall read as follows: "Rollerblading, rollerskating, skateboarding or similar activity is prohibited by Diamond Bar Municipal Code Section 10.28.040. Any violation is punishable in accordance with Diamond Bar Municipal Code Chapter 1.04." 12/21/99 Page 2 With the addition of Municipal Code Chapter 1.04 (Penalties -Civil Remedies), all of the Diamond Bar Municipal Codes are subject to enforcement by the Enforcement Official. Section 1.04.020 defines an Enforcement Official as "A person, who has Penal Code Citation Certification Training, designated by the City Manager as an Enforcement Official or any member of the Sheriff's Department who is authorized to enforce the provisions of the Diamond Bar Municipal Code." Therefore, Section 10.28.040 (Prohibition -Restrictions) will be enforced by the Enforcement Official, and the violator will be subject to fines set forth in Resolution No. 99-77, "A Resolution of the City Council of the City of Diamond Bar Establishing Penalties for All Violations of the City of Diamond Bar Municipal Code." The City has received a letter from M & H Property Management, requesting the establishment of a Skateboard Ordinance to regulate wheeled toys on private property. The City of Chino Hills adopted a similar Ordinance on March 14, 1995. According to M & H Property Management, the Country Hills Towne Center has continuously experienced problems with individuals on wheeled toys. They state that the individuals create not only a daily nuisance and potential hazard to tenants and patrons, but have also contributed to criminal activity on the property. Attachments: "A" Letter from M & H Property Management LLC "B" Diamond Bar Municipal Code pertaining to skateboard regulations "C" California Vehicle Code pertaining to skateboard regulations "D" City of Chino Hills' Skateboard Ordinance Report Prepared By: Anne Haraksin ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGULATING WHEELED TOYS ON PRIVATE PROPERTY WHEREAS, the public health, safety and welfare require that the use of wheeled toys be prohibited where not consistent with the use of the property as determined by the owner of the property. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY ORDAIN AS FOLLOWS: Section 1 Chapter 10.28 of Title 10 of the Diamond Bar Municipal Code is hereby amended to add thereto new Sections 10.28.030, 10.28.040 and 10.28.050 to read as follows: 10.28.030 Definitions For purposes of this Chapter, certain words and terms are defined as follows: a. Private property shall mean any property held by private individuals or interests which is used primarily for business, commercial, office space, business park, religious, multi- family or recreational purposes. This shall also include the parking facilities for these "private property" areas. b. Public property shall mean any property owned or maintained by the City of Diamond Bar within the geographical boundaries of the City of Diamond Bar. Wheeled toys shall refer to rollerblades, rollerskates, skateboards, or any similar device. d. Rollerblades or rollerskates shall mean any footwear, or device which may be attached to the foot or footwear, to which wheels are attached. e. Skateboard shall mean a board of any material, which has wheels attached to it and which is propelled or moved by human, gravitational, or mechanical power. 10.28.040 Prohibition — Restrictions a. No person shall utilize, ride upon or otherwise move about on any rollerblades, rollerskates, or skateboards or similar devices on any private property where a sign has been posted prohibiting rollerblading, rollerskating, skateboarding or similar activity. b. Any private property owner may elect to prohibit rollerblading, rollerskating, skateboarding or similar activity by posting signage in accordance with Section 10.28.050 of this Code. 10.28.050 Posting of Signs Prior to the enforcement of the prohibition on rollerblading, rollerskating, skateboarding or similar activity, the area so designated shall be posted with signs which provide substantially as follows: "Rollerblading, rollerskating, skateboarding or similar activity is prohibited by Diamond Bar Municipal Code Section 10.28.040. Any violation is punishable in accordance with Diamond Bar Municipal Code Chapter 1.04." Such prohibition shall apply to the property or area so designated once the property or area has been posted with signs in plain view at all entrances to the property or area. These signs will be 17" x 22" with lettering not less than one inch in height. It shall be the responsibility of the property owner to post and maintain all signs prohibiting the above actions. Section 2 The City Clerk is directed to certify the passage and adoption of the Ordinance and to cause it to be published or posted as required by law. Section 3 If any section, subsection, sentence, clause, portion, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, portion, or phrase without regard to whether any other section, subsection, sentence, clause, portion, or phrase of the Ordinance would be subsequently declared invalid or unconstitutional. PASSED, APPROVED AND ADOPTED this day of '1999. Mayor I, Lynda Burgess, the City Clerk of the City of Diamond Bar , do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the day of , 1999, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk City of Diamond Bar MOH PROPERTY MANAGEMENT LLC February 26,1999 The Honorable Mayor Wen Chang and Diamond Bar City Coronal QTY OF DIAMOND BAR 21660 B. Copley, She 100 Diaunond Bar, CaRfamia 91765 ..A" 1721 W. Imperial Kghway, Suite G Ialiabra, California 90631 Ph: (562) 691.39% Fax. (56Z 691-2172 RE: PROPOSAL FOR AN URGENCY ORDINANCE IN 'THE CITY OF DIAMOND BAR REGULATING WHEELED TOYS ON PRIVATE PROFEM AND CERTAIN PUBLIC PROPER'T'Y Dear Mayor Chang and Counal Members This letter shaIl serve as our request for corurideration of the establishment of an urgency ordinance in the City of Diamond Bar to regulate wheeled toys (i.e-, skateboards, roIIerbb des, rover d aces, etc.). We are a real estate bolding corporation based out of San Francisco with offices throughout Southern California. These holding consist of shopping cell, of which one of there is located in Diamond Bar. The Country hills Towne Canon, looted at the south end of Diamond Bar, has cath oualy experienced problems with *vtmles and occasionally adults on skateboards and roliablades. These individuals create not only a daily nuisance and pobentW hazard W our taunts and patrons to the shopping center, but have also combed to aminal activity on the property_ We cannot overstate the severity of this issue. The axydents increase with the combination of school aged children on vacation and good weather. The walnut Sheriff s Station does what it can to help, but without a city ordinance, th ez hands ane somewhat tied as to what extent of the law they can go. The welfare of the tenants and Patrons to the shopping center we of utmost priority_ We endeavor in Maintaining a safe and comfortable environment for all who work and shop at Country Hills Towne Center. Therefore, we are requesting caruiderafm of an ordinance such as the ordi=mce established in the City of Dano Hills. For your cone numce, a copy of C hm Milk Ordinance No_ 62 is enclosed along with a copy of a news clipping from the Chmo Hil]s NOM regarding skaters. Also, please had other mise docuaaeatati ma referencing this issue. Pap 2 Mayor Chu* & Coundl Members City of Diamond Bar Febroary 26,1949 We would greatly appredate your cosssideration of this very kvortant issue. if you need hwdm mforraaatioxt, you away rea& eah myself or Gary Thomas at 562.691996, Monday ftu Faday, 8:30 am. too 5:00 p.m. Shun-ely, M & H PROPERTY MANAGEMENT LLC an Behalf of M do H Rarity Partners B, L.P. Sandra L Wooley Asst Property Mgr. //s1W cc: Terry BdugM, CHH Manager, Diamond Bar, CA Gary Thomas, Prop. Mgr., M & H Property Mgmt Jim HouSb2cm PmMgr., M & H Property Mgmt .. _ ..... ..r_ ._... . 1r . tr.r. r��r . f- �: n CC- ♦ _♦,rf1n VEHICLES AND TRAFFIC § 10.28.020 often than once a week of every bicycle received in the course of business by him since his last report. In such reports he shall describe each such bicycle and give the license number thereof, if any. In addition, he shall supply such other information as the sheriff' may require. (b) This section requires such a report even if the receipt of such bicycle also has been reported pursuant to division 5 of chapter 5.120. (Ord. No. 14(1989), §,2(15.84.110), 6-27-89) Sec. 10.24.120. Bicycle dealers and other businesses; holding period before sale or disposal of bicycles. An auctioneer, auto wrecker, foundry, pawnbroker, secondhand dealer, junk dealer or bicycle dealer receiving any bicycle in the course of business shall not sell, transfer, deliver, destroy or alter any such bicycle until 14 days after its receipt has been reported to the sheriff. (Ord. No. 14(1989), § 2(15.84.120), 6-27-89) Sec. 10.24.130. Penalty for violation of chapter. Any violation of any of the provisions of this chapter by any person shall be an infraction, punishable by a fine of not more than $5.00. (Ord. No. 14(1989), § 2(15.84.130), 6.27-89) -f CHAPTER, 10.28. SKATEBOARDS AND ROLLER SKATES* V Sec. 10.28.010. Skateboards; prohibited on greater than three -percent grade No person shall ride on or propel any skateboard, as defined in section 10.00.020, on any road, street, highway, lane or alley which has a grade in excess of three percent, nor shall any person ride on or propel any skateboard on any road, street, highway, lane or alley in excess of ten miles per hour. (Ord. No. 14(1989),. § 2(15.54.010), 6-27.89) Sec. 10.28.020. Boller skates; prohibited on greater than three -percent grade No person shall, while wearing roller skates or other similar wheeled devices attached to his feet, travel on any road, street, highway, lane or alley which has a grade in excess of three percent, nor shall any person, while wearing roller skates or other similar wheeled devices attached to his feet, travel on any road, street, highway, lane or alley in excess of ten miles per hour. (Ord. No. 14(1989), § 2(15.54.020), 6-27-89) Cross references—Entertainment generally, ch. 5.44; funeral escorts, ch. 5.56; fire safety, tit. 16. *Cross references—Charitable solicitations, ch. 5.28; entertainment generally, ch. 5.44; bicycles, ch. 10.24. State law references—Authority to regulate use of skateboards, Vehicle Code § 21967; authority to regulate use of roller skates, Vehicle Code § 21969. CD 10:47 i a y t� � _.� ° a 9 •� � o� a .8 � a 00 go i "It"s 'azo C4 Tt e' o•,�s ig � �� .s IgM 'L;a• M " •8p ' g+ .8� g 5 ���� 9 � � " 8ee -QQ-�` ti g zo qlt *8 big y° "ffii '88'9" oaoi dial b% 3 13 Sao dat -maid gasjail a � GINHH1 10 Ile 81 A � ���^ a E►3. �� w P '6 '0Its. ail a .0 i As A .i3g �.y°a p,a��� �.a $„T 'S 8"10. e8� olp?p ° - o C ..• ° rin r1 .i M O �i ^.� N pv at 96 le do V s,tin Slit FbI .. Vmt Ilk. Ots :. • ...;..= NO. 62 (='C'L .:fy Or •a. M zz=• y -d .If The �mcil of the City of Chino Si11s• State of f Cali = & ozAaiai as folloams : o - health, safety and eslfart moire Mat MEAS, the ie zted mbe" nCou isteat with the of NhN].ed toys ot ermined by the oeter of Pr�z'ty - ro=P the use of the pertY 9==()w 1. The City Cbl of Vie city of Cha Halls does heroby find, detGmd and declare rImat: SBCZTM 2. The CitY Cc=c- �- find the i:mmmliate a at this c:sdiaa� is sa ur'9ency otdi.naC46 because it is m1th � saietY mas of ,?reservation of the psb"C Pte' the City of CW.no Bills han+e rassed meat' cauca=z about the dangstts nature of rollex'bladi=3• s'oI1t7a°and ig Z.iicelitsood sxateboar iiV in C Iain areas vith3n the �o�f lag sertaas that such acuvzties� f mu of tbese c=c*=s in7uzY to pam°us-firms that this osdinam* �t tberefore are valid and fart telt' is ander to P=e°'ett �7=Y to became effective iia persons. Sections: 6.14.301 Defimix ms 6.14302 prababzti m - Restrictions 6.14.303 Su ptions.- C a_zOZ Definitla. For P=PoS" of this C hsPt*r• certain words and terms are defined as follows: an any ,,,ty held by private A- Private pas Cc l � whiCC zs �� paz or individolals oa: . tasiaess, e+CmWZC4aI-, fir eaealQual P xposea- Teligious, malei-family facilities far theme zbe11 also iaclude the PaftUL4 ■ areas - This sprivate wormed or mai u"iaed a. by zhe cz� sizesic 9=96r �� City Of the of ytsw �yss �r �� rOt� S� a� fOOtN�eaCO �_ C. Ro11s� to tht foot or toot oar. to `rhi h ,•heels are be • -a• -17 # --v Zet 31E2M D. Sk tsboazd sbai l mean, a board of any mate zad or moved by wheels attacbed to it and which is pry human,, gravitational, or s,,; cal Powe- 6 14 302 nest j=i= A. It sh912 be xaawgal and subject to paai%-meat is accordance sait]s Sectio= 6-14.307 of this CWIPte=, for nay Pe== to utilize, side upon or otbezvise Bove about CM JUW at gimilAx devices l rol• roilersic:us- whic_a sign, has bees ea say public ti �i��� � skateboarding, c Similar A=jvjtyand whiCa has bei designated by =aoluti om of tb o City C001MCU, as oat forth is Saati= 6 . i4 _ 303 of this OsbinsanCe . is not multi -family ree3dautial eenant- A. If flys the 0=8 MY zj ba t a eriLten occupied•Ply a designaticm of s No Batilerbladsng, agplicauoatiar3 ar similar Activity Areae- Slcazd�oardiag, bcilers]catz� ida=iA B. If the pr�tY multi -family resr� t2m t� sbl? ocFU -by teasats of tba owner- en,t) of the ��t�a ur3.tt�a mPpl.icats� =2/tia� of ao units oa the Pz i'�-Y Jg and tb& raLF11 exu edfna, s�t�boatd �3 aomtain r rwrittenooas�t of theawl on shall also aWM= ar his as ber designated entativs- C . MW City Council U&y request, as sat forrh in, svbsectiMM A and S at Chis sectiam, by resclutiom, desi9nste say p,tv&te property az a NO Rol" e�b]Ading, The Skateboezdiiag, B,ollers]catinsi as Si�ailar Aeti�CY �a- designate smch arrea and the times srhda City C�.l sha31 and order the poster of such activity would be �ited � Sectiem 6 -14-30S of appzvq?rIarc signgsgo in. acca�'�e this Chvte=- D -sl>,%.&; ca =a notice of City Council co mz Clerk of this application to be pablisbAd xa air � cj=Clatiw at least tM d&Ys PL -L= to newspoper of City Com- Cooss deZatia n. -2- 6.14.304 The City C ycn=l =Wr by rwsoltttiaai. desig�te any porty as a No may, s . P lar other p blit property RollerbladsaS, of Similar AiCtiviLy and mer the Area -sting s dscigaste sa�ch Section in MUM With 6.14.305 of this CWWr-f r- �0-- -- �_--- �-.�_, canto Prior to the ition an roii�lad 3• abtaboarding or enforce MM of the vi 011CD& 9baa n designated sba11 rolle-�kat or siar seri Ly. �bscaatiaily as fouc�ws be posted with signs which Vwvide Pa7.Iazb7.$��. rolle=dcatiaB or sis<ilatr is i� by gill czipal GodR aetivitq, by a f Section j.14.302. Bny; Sam Coup $100.00 for the firer often!. ' Skiff DePLVtMMtt9o9) s8tg-s- % 3g1_g3 t3 to tis+ap�ropercY oz st�aa so Arc- 'f'r`t Such prohibition sball Y Posted with signs r..•�t dtsignated.mCe r property or area leas been Post �gse i n plain view at a3.1 antraaoec to the psnpe .es an: area - signs will be 17' s 22' � ich lett O ci�ng not awes rlsah ens inch is height.I t small be the =espon. �• i. ; ty of the p�Y owner at tents) to Post and v-1azain all signs VivbibitioJ- ' City Coaaaf.3 my, nq of any resolution, estaDlfsh lees for tl�e receipt affior lera3w3 appl iGAZ MS for so �Ilaity Con by =eSantiaa establish. Areas . in addition the city Council a ani• and fees aafficiam to cower the Costs o� dSaP3q=iL posting the areas dmigaated p�� to 7 - AWLaL of this ampter is d au infraction, pn�aishibl0 at provided � ��'°°a 1.01.220 of this as provided in Code . StibseQoant vi,o a s ansc Sball be Punish" Section 1.01. 220 of DwviCw designed, intended ar used rimaruy for' rhe transportation of iiataacs or the�h f is . P be amumpted trap the zeff"*ticns isg+Osed by s a SZ=Coff 3. 1be CitY Clerk sba"1 ctrtibe to the P 8of this ordi� and sbatll cause the ram to bpetblisA+ed s by lex- -3- _14th� day Of 1945 - ' PASS• � ADOP'rF.D th2s r xv2j 7m AS TO TOM T C. ii00�D. cotoTy 07 Sm } CITY OP x1rZA of Chico Inns, DO I LZlf� D . 'tB, city Q.P�C Of the Cox _ lio ���� M8S tbst the fozegai� Y • Ch3.ac tisk City d I C�'�and aapted at a r°�= umstYas 195S, with the fO31m'M auly zeI aa.rhe -� day roll Call, tO wit; V= am '� AYES . COMM: SICMW. =ARMLam. NOBS • C0mm= Now=-. a ass=: y mss: uoe� eotmm • cs�y bye` 62 "Ll in is Time the mal of QtB�m1945. Chzao boLd W4 City Cowl st t wee Tim jxw4 D. CI'I! of the i �y cam that cn Manch 1 93O tcit p . C K , ami of the City of Ciao 8s11s aOo�pcad entitled=OF tmomj=aMor c a� � crrz VM Ton u� COWLIN will establish Pz ios sitiai leis Os a , and otbmC �tM �s meg and be acts voce p�P ,tea ov .moi allw fgns cpo�st� Pawu pst� � '1'°�ve seet� ��t3.t�s .rax adapted bii the qty l hY the 'ridgy • � �- 62 � foDarinR3 �° lyes'7►b-Umm� Larson. NOrccn-periY• tla md 62 A certiti� �'aPY of the full tent of O , City of Igule for mar fa the Office Of the t tY �0 mills" 2001 Grand 8vemte. Ctii� Sillx- pablish= era ' CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM DATE: December 3, 1999 TO: Honorable Mayor Chang and Members of the City Council VIA: Terrence L. Belanger, City Manager FROM: Lynda Burgevs', City Clerk SUBJECT: Council Committee Appointments At your meeting of December 21, 1999, consideration of new appointments to Council Committees will be discussed; therefore, attached is a copy of the current committee list for your perusal prior to the appointments being made. Attachment CITY COUNCIL APPOINTMENTS (Effective 9-21-99) COMMITTEE DELEGATE ALTERNATE California Contract Cities Association Ansari Sam Olivito, Exec. Dir., 10810 Paramount, Suite 202, Downey, 90241, 562-861-3908, FAX 562- 861-3908 Meets 3rd Wednesday of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various restaurant locations of host City. Reservations required. California Joint Powers Insurance Authority Chang 4952 La Palma Ave., La Palma, 90623, 800-220-2343 General Board Committee meets annually each July - location to be announced CLOUT Ansari Herrera c/o Paul Held, Council Member City of Claremont, P.O. Box 880, Claremont, CA 91 71 1-471 9 Meets 4th Thursday of each month at 7:30 a.m., location to be announced Foothill Transit Zone Huff Bill Forsythe, 100 N. Barranca #980, W. Covina, 91791, 626-967-3147 Meets last Friday of each month at 8:00 a.m. at above address. Four -Comers Transportation Policy Committee Group Huff Robert Huff, Chairman - Meets as needed. Greater Los Angeles County Vector Control District MacBride 12545 Florence Ave., Santa Fe Springs, 90670, 562-944-9656 Meets 2nd Thursday at address above at 7:30 p.m. Ansari Chang L.A. County Sanitation District No. 21 Chang Huff Charles Carry, Chief Engineer & Gen. Mgr., 1955 Workman Mill Rd., Whittier 90601-4998 Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500 Meets 4th Wednesday of each month at 1:30 p.m. at District Office Rev _ December 3, 1999 CITY COUNCIL APPOINTMENTS (Contd.) (Effective 9-21-99) L.A. County City Selection Committee Chang O'Connor (Mayor and Mayor Pro Tem are automatically designated as Delegate and Alternate, respectively) Larry J. Monteilh, Secretary, 383 Hall of Administration, 500 W. Temple St., Los Angeles, 90012, 213-974-1431 Meets: After the League of Calif. Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.) League of Calif. Cities - L.A. County Division Chang Herrera Jack O'Neil, Exec. Dir., 602 E. Huntington Dr., Ste. C, Monrovia 91016, 626-305-1315, FAX 626- 305-1345 Meets 1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street, Alhambra San Gabriel Valley Council of Governments Herrera Huff Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 234 N. EI Molino, Ste. 202, Pasadena 91101- 1675, 626-564-8700, FAX 626-564-1116 Meets 3rd Thursday of each month at 6:30 p.m. at various locations. Executive Session 5:00 p.m. San Gabriel Valley Economic Partnership of Commerce & Cities Ansari Herrera 4900 Rivergrade Rd., Bldg., 515, Ste. A3, Irwindale 91706, 626-856-3400 FAX 626 —856-5115 Southern California Assn. of Governments (SCAG) Chang Ansari Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800 Eileen Ansari, Representative for Dist. 37 General Assembly meets annually each March - location to be announced Tres Hermanos Conservation Authority Huff, Chair Herrera c/o City of Diamond Bar, Terrence Belanger, Executive Director Wildlife Corridor Conservation Authority (WCCA) O'Connor Huff Joseph Edmiston, Executive Director, Contact: Jennifer Schlotterbeck 5750 Ramirez Canyon Road, Malibu, 90265 589-3230 x 137 Wildlife Corridor Conservation Authority Advisory Committee R.J. Wiiikomm R®v - November 2 9, x 9 9 9 CITY COUNCIL AD HOC COMMITTEES (Effective 9-21-99) (Meet As Needed) Finance Cable TV Franchise Chamber of Commerce Liaison City Anniversary Liaison City Council Goals/City Manager Evaluation City on Line Technical Code Enforcement Community/Civic Center Task Force D.B. Community Foundation Economic Development Lanterman Expansion Legislative Liaison Committee to Surrounding Cities Minnequa Landslide PUSD/City Redevelopment Senior Citizen Liaison Sister City Water Policy WVUSD/City Rev _ November 2Q, i 9 49 Herrera/O'Connor Herrera/Chang O'Connor/Ansari O'Connor Chang/O'Connor O'Connor/Huff Chang/O'Connor Huff/O'Connor O'Connor Chang/Herrera HerreralHuff Ansari/Herrera Chang/Herrera O'Connor/Ansari O'ConnorlChang AnsarilHuff AnsarilHerrera HufifiAnsarl Ansari Huff/Ansari CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �r� TO: Honorable Mayor and Members of the City Council MEETING DATE: December 21, 1999 REPORT DATE: December 16 1999 FROM: Terrence L. Belanger, City Manager TITLE: Amendment to Section 2(g) of the City Council/Employee Expense Policy SUMMARY: On December 5, 1989, the City Council/Employee Expense Policy was established. This amendment would revise Section 2(g) of the City Council/Employee Expense Policy. The revision would allow for the City Council Members to be reimbursed for the utilization and maintenance of private automobiles for City related business. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar amend Section 2(g) of the City Council/Employee Expense Policy. LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification _ Resolution(s) _ Bid Specification _ Ordinance(s) X Other Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No 5. Are other departments affected by the report? _ Yes X No REVIEWED BY: Terrence L. Belang Anne M. Haraksin City Manager Sr. Administrative Assistant CITY COUNCIL REPORT MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Amendment to Section 2(g) of the City Council/Employee Expense Policy ISSUE STATEMENT: Shall the City Council of the City of Diamond Bar amend Section 2(g) of the City Council/Employee Expense Policy? RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar amend Section 2(g) of the City Council/Employee Expense Policy. FISCAL IMPACT: Possible fiscal impact of $12,000 ($200.00 per Council Member, per month). BACKGROUND/DISCUSSION: On December 5, 1989, the City Council/Employee Expense Policy was established. It is, hereby, recommended that the City Council amend Section 2(g) of the Policy. It is being recommended that Section 2(g) be amended to read as follows: g) Automobiles Allowance: - The City Council shall receive $200.00 per month as automobile allowance for the use and maintenance of private automobiles for City related business. Page 2 December 21, 1999 autemebile fegarX71ess F numtfaftspefted, tfaasperwien shod! be- allowed any p fie fetff bursefnecrrt se rdteffiebi4e eper-ateed by anothere by law. as etbe wise Ferry, bridge, parking charges, or toll road charges may be claimed. "x�ases where mileage is allowed; sueh ehafges shall b"Iewed in ad ifien to fflileage-- The amendment is being recommended because the expenses covered herein, are expenses that are spent for municipal related purposes. Attachment "A" - Section 2(g) of the City Council/Employee Expense Policy u WiNg The amendment is being recommended because the expenses covered herein, are expenses that are spent for municipal related purposes. Attachment "A" - Section 2(g) of the City Council/Employee Expense Policy POLICY AND PROCEDURE NO. P-1 No claim for entertainment shall be allowed except when it is a regularly scheduled part of the meeting being attended. Extraordinary promotional expenses as approved by the City Manager will be reimbursed by the City if receipts are submitted, along with a list of those entertained, affiliation and purpose of entertainment to benefit the City. The City will not pay for expenses incurred by a city official for his or her spouse, significant other or family members in connection with conference registration, meals, transportation or miscellaneous expenses. - Any official or employee who attends a breakfast, lunch or dinner meeting where it is important that the function be so attended, may be reimbursed for the meal expense and the meal expense of another person or persons who are guests on occasions when an invitation to a meal is important to the interest of the city, or when a meal is provided because of services to the city. Council Members' guests may include spouses, significant others or family members. All such claims should be substantiated, wherever possible, by copies of written invitation or pertinent correspondence and shall be filed separately with the City Manager. Payment for each item claimed will be submitted to the Finance Department. Nothing herein shall be construed as authorization for holding breakfast, lunch or dinner meetings by department. The following items, which must be substantiated with receipts, may be claimed if incurred in the performance of city business: i. Registration fees and association fees. ii. Parking. iii. Streetcar, bus and taxi fare. iv. Auto hire, when approved as part of travel authorization. V. Ferry, bridge and toll roads. C. g) Privately -owned Automobiles: Reimbursement on a mileage basis or expenses of transportation by claimant's privately -owned automobile on City business shall not be allowed within or outside of the City, unless permission of the City Manager or his designee has been obtained in advance for each such use. Such permission shall be good until revoked. All claims for travel expenses and mileage shall be filed on City forms provided by the Finance Department and shall be POLICY AND PROCEDURE - NO. P-1 accompanied by an explanation stating all facts constituting the necessity or otherwise qualifying the case. In any case in which reimbursement for expenses of transportation by private automobile is claimed, the license number of the automobile used as well as the name of each City office, employee or Council Member transported on the trip shall be stated. As such reimbursement is for the expense of the use of the automobile regardless of the number of persons transported, no reimbursement for transportation shall be allowed any passenger in an automobile operated by another such officer, employee or Council Member except as otherwise provided by law. The rate for which a claim may be allowed for the use of privately - owned automobiles is the official IRS rate. Ferry, bridge or toll road charges may be claimed in cases where mileage is allowed; such charges shall be allowed in addition to mileage. Where reimbursement is claimed on a mileage basis, reasonable and necessary charges for parking while on official City business in metropolitan areas when away from headquarters may be allowed. Repairs, tires, gasoline or other automobile expenses items shall not be allowed for the use of the automobile. h) Claim Substantiation: All reimbursement claims should be substantiated whenever possible by attaching receipts. to a claim reimbursement form and filing with the Finance Department for further action. i) Advances: Employees attending meetings or traveling on official City business may request an advance of funds to cover anticipated expenses for meals, lodging, travel and other reimbursable expenses. Normally, the City Manager is to receive requests for advance at least seven calendar days prior to need. The City Manager may waive the time constraint if deemed appropriate. All advances must be reported on the next expense statement submitted, but never more than thirty (30) calendar days from receipt. Any unexpended funds must be returned promptly to the Finance Department. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: December 21, 1999 REPORT DATE: December 16 1999 FROM: Terrence L. Belanger, City Manager TITLE: Ordinance No. 9A(1989) "An Ordinance of the City Council of the City of Diamond Bar Amending Ordinance No. 9 (1989) Establishing Salaries for Members of the City Council." SUMMARY: City Council salaries were established at the time of incorporation pursuant to California Government Code Section 36516. Compensation for City Council Members was established on May 2, 1989, with the adoption of Ordinance No. 9(1989) "An Ordinance of the City Council of the City of Diamond Bar Establishing Salaries for Members of the City Council." First, Section 2 of the Ordinance needs to be amended to accurately reflect the City's population (58,300). Second, Section 3 needs to be amended in order to increase the compensation amount from $500.00 to $525.00 for City Council Members. Currently, Section 3 of Ordinance No. 9(1989) states that "Each member of the City Council shall receive as salary the sum of $500.00 per month, as prescribed in Section 36516 of the Government Code of the State for cities in the 50,000 to 75,000 population group." Since incorporation, the City Council Members' compensation has not been adjusted. RECOMMENDATION: It is recommended that the City Council waive full reading and approve the first reading of Ordinance No. 9A(1989) "An Ordinance of the City Council of the City of Diamond Bar Amending Ordinance No. 9 (1989) Establishing Salaries for Members of the City Council." LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification _ Resolution(s) _ Bid Specification X Ordinance(s) X Other _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A — Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes — No 5. Are other departments affected by the report? — Yes __& No REV ED BY: Terrence L. Belan Anne M. Haraksin City Manager Sr. Administrative Assistant CITY COUNCIL REPORT MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Ordinance No. 9A(1989) "An Ordinance of the City Council of the City of Diamond Bar Amending Ordinance No. 9 (1989) Establishing Salaries for Members of the City Council." ISSUE STATEMENT: Shall the City Council waive full reading and approve the first reading of Ordinance No. 9A(1989) "An Ordinance of the City Council of the City of Diamond Bar Amending Ordinance No. 9 (1989) Establishing Salaries for Members of the City Council." RECOMMENDATION: It is recommended that the City Council waive full reading and approve the first reading of Ordinance No. 9A(1989) "An Ordinance of the City Council of the City of Diamond Bar Amending Ordinance No. 9 (1989) Establishing Salaries for Members of the City Council." FISCAL IMPACT: Combined (all five City Council Members for 1 year) compensation increase is $1,500. BACKGROUND/DISCUSSION: City Council salaries were established at the time of incorporation pursuant to California Government Code Section 36516. Compensation for City Council Members was established on May 2, 1989, with the adoption of Ordinance No. 9(1989) "An Ordinance of the City Council of the City of Diamond Bar Establishing Salaries for Members of the City Council." Section 2 of Ordinance No. 9(1989) states that "The latest estimate of population of the City made by the Secretary of State is approximately 74,115." This recommended Ordinance would amend Section 2 of Ordinance 9(1989) to read: SECTION 2. "The latest estimate of population of the City made by the Secretary of State is approximately 74,1-15 58,300". Currently, Section 3 of Ordinance No. 9(1989) states that "Each member of the City Council shall receive as salary the sum of $500.00 per month, as prescribed in Section 36516 of the Government Code of the State for cities in the 50,000 to 75,000 population group." December 21, 1999 Page 2 Pursuant to California Government Code Section 36516(c), "Compensation of Council Members may be increased beyond the amount provided by this section by an ordinance or by an amendment to an ordinance but the amount may not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted." This recommended Ordinance would amend Section 3 of Ordinance 9(1989) to read: SECTION 3. "Each member of the City Council shall receive as salary the sum of $500 A8 $525.00 per month, as prescribed in Section 36516(c) of the Government Code of the State for cities in the 50,000 to 75,000 population group." It is recommended that the City Council Members' compensation be adjusted because the compensation has not been adjusted since incorporation. Attachments: "A" Ordinance No. 9(1989) "B" California Government Code Section 36516 W ORDINANCE NO. 9A (1989) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING ORDINANCE NO.9 (1989) ESTABLISHING SALARIES FOR MEMBERS OF THE CITY COUNCIL Recitals. The City Council of the City of Diamond Bar amends Ordinance 9(1989) to read as follows: SECTION 1. This Ordinance is enacted pursuant to the provisions of Section 36516 of the Government Code of the State of California, authorizing the City Council to provide by ordinance that each member of the City Council shall receive a prescribed salary, the amount of which shall be based upon the population of the City as determined by estimates made by the State Department of Finance. SECTION 2. The latest estimate of population of the City made by the Secretary of State is approximately 58,300. SECTION 3. Each member of the City Council shall receive as salary the sum of $525.00 per month, as prescribed in Section 36516(c) of the Government Code of the State for cities in the 50,000 to 75,000 population group. SECTION 4. The salaries prescribed in this Ordinance shall be exclusive of any amounts payable to each member of the City Council as reimbursement for actual and necessary expenses incurred by a member of the City Council in the performance of official duties for the City. SECTION 5. The Mayor shall sign this Ordinance and the City Clerk shall cause the same to be posted within fifteen (15) days after its passage in at least three (3) public locations in the City of Diamond Bar. PASSED, APPROVED, AND ADOPTED this AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: day of 11999. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the Council of the City of Diamond Bar held on the day of '1999, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of '1999. Executed this day of , 1999 at Diamond Bar, California. Lynda Burgess City Clerk ORDINANCE NO. 9 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING SALARIES FOR MEMBERS OF THE CITY COUNCIL. A. Recitals. The City Council of the City of Diamond Bar does ordain as follows: SECTION 1. This Ordinance is enacted pursuant to the provisions of Section 36516 of the Government Code of the State of California, authorizing the City Council to provide by ordinance that each member of the City Council shall receive a prescribed salary, the amount of which shall be based upon the population of the City as determined by estimates made by the State Department of Finance. SECTION 2. The latest estimate of population of the City made by the Secretary of State is approximately 74,115. SECTION 3. Each member of the City Council shall receive as salary the sum of $500.00 per month, as prescribed in Section 36516 of the Government Code of the State for cities in the 50,000 to 75,000 population group. SECTION 4. The salaries prescribed in this Ordinance shall be exclusive of any amounts payable to each member of the City Council as reimbursement for actual and necessary expenses incurred by a member of the City Council in the performance of official duties for the City. SECTION 5. The Mayor shall sign this Ordinance and the City Clerk shall cause the same to be posted within fifteen (15) days after its passage in at least three (3) public locations in the City of Diamond Bar. 1989. PASSED, APPROVED, and ADOPTED this 2nd day of May, AYES: COUNCIL MEMBERS: WERNER, MILLER, FORBING HORCHER and PAPEN NOES: COUNCIL MEMBERS:None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None Mayor City of Diamond Bar I, rFnRr,F rng6iFii , City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the Council of the City of Diamond Bar held on the 18th day of April, 1989, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the 2nd day of May, 1989. Executed this 2nd day of May, 1989 at Diamond Bar, California. GEORGE ASWELL. City Clerk T ,1, OFFICERS—GENERAL 4 Div. 3 !r ding of statements or reports. 61 Ops.Atty. Gen. 342, 7-26-78. 3, Handicapped cotmcll members A California city has authority to expend its funds to reimburse as travel expenses those costs which a physically handicapped member § 36516 of a city council incurs for the handicap relat. ed assistance of others needed by the member to travel in the performance of official duties if a demand for reimbursement of such costs is apRroved by the city council unless the charter or an ordinance of the city provides otherwise. 65 Ops.Atty.Gen. 517, 8-24-82. § 36515. Councilmen; compensation; filling vacancies The compensation of a city councilman appointed or elected to fill a vacancy is the same as that payable to the member whose office was vacated. (Added by Stats.1949, c. 79, p. 145, § 1.) Historical Note Derivation: Stats.1883, c. 49, § 855; Stats. 1909, c. 100, § 1; Stats.1931, c. 132, § 6; Stats. 1933, c. 516, § 8; Stats -1941, c. 130, § 1. § 36516. Council members; ordinance providing salary; salary, schedule; compensation for council members, municipal election; in- crease or decrease (a) A city council may enact an ordinance providing that each member of the city council shall receive a salary, the amount of which shall be deter- mined by the following schedule: (1) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month. (2) In cities over 35,000 up to and including 50,000 in population, up to and including four hundred dollars ($400) per month. (3) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (4) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month. (5) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month. (6) In cities over 250,000 population, up to and including one thousand dollars ($1,000) per month. For the purposes of this section the population shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (b) At any municipal election, the question of whether city council mem- bers shall receive compensation for services, and the amount of compensa- tion, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the compensa- tion specified in the election call. Compensation of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner. 627 Ir § 36516 CITY Go (c) Compensation of council members mancry Ti� amount Provided in this section b an Ordinance or by anted beyond the P y ordinance but the amount of the increase may not exceed a �endinent to 5 percent for each calendar year from the o an ment of the salary in effect when the ordinance for amen of theamendment last ad ust No salary ordinance shall be enacted or amended w went is enact matic future increases in salary, which Provides for �' auto. (d) Any amounts paid by a city for retirement, health and federal social security benefits shall not be included for welfare, and ing salary under this section provided the same benefits are of deter paid by the city for its employees. a available and (Added by Stats.19491 c. 79 p, 145, § L Amended by Stats -1963, c, 1998, Stats.1965, c. 286, p. 1287, § 3; Stats -1966, 1st Ex.Sess,, c, 12, § 4, e• 4077, 1966; Stats -1968, c. 642, § 1; §St .1972, c. 591, p. 1053, § 1 Stats.1974 1371 11: 3000, § 2; Stats -1984, c. 100, 2. Historical Mote Stats.1984, c. 100, § 4, read: "In enacting this act it is the intent of the Legislature in the repeal of Sections 36514 and 36516.2, and in the amendment of Section 36516, of the Government Code relating to the salaries of city council members not to invali- date the payment of compensation to city council members approved by the electorate before January 1, 1985' as those sections exist. ed before that date. ��, tions is herb Any past or future tent of compensatiopursuant to those see_ ed validated, and de Glared legally ey confirnmffective." Part of the subject matter of this section was formerly contained in §§ 36514, 36516,2, Derivation: See Derivation under § 36515. Forms See West's California Code Forms, Government. Library References Municipal Corporations 4'162(1) et seq. C.J.S. Municipal Corporations § 523 et seq. WIESTLAW Electronic Research See WESTLAW Electronic Research Guide following the Preface. Adjustment of salary 1 Notes of Decisions L Adjustment of salary The effective date of an adjustment in the salaries of city council members is delayed ursuant to § 36516.5 until one council mem- commences a new term of office when such adjustment is by an ordinance adopted in accordance with this section and is based on an increase in the city's Population. 54 Ops, Atty.Gen. 112, 6-30-71. Section 36514 (repealed; see, now, this sec. tion) and this section relating to compensation Of city councilmen, preclude a city council, which has declared itself to be the governing board of a redevelopment agency, as autho- rind by Health and S.C., §§ 33007 and 33200, from increasing the compensation of its mem- bers for their service as members of the gov. erring board of the redevelopment agency. 44 OP&Atty•Gen. 170, 12-22-64. § 36516.1. Elective mayor; additional compensation A mayor elected pursuant to Sections 34900 to 34904, inclusive, of the Government Code may be provided with compensation in addition to that 628 OFTM Div. 3 which 1 provide the elec (Added 1 Municii CJ.S. N § 3651 The repo 591, p. 10! creases in now, § 36. § 36511 A than of office; adjustme terms wh salary int (Added by Municipal C.J.S. Mu See WEST Effective do L Effectivt A charter, ordinance tc council men tive at a tim this section. § 36516. The repeal, of a salary i CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: December 21, 1999 REPORT DATE: December 16 1999 FROM: Terrence L Belanger, City Manager TITLE: Resolution No. 90-75A "A Resolution of the City Council of the City of Diamond Bar Amending Resolution No. 90-75 Establishing Compensation for City Commissioners/Committee Members". SUMMARY: Ordinance Nos. 24 (1989), 25A (1990), as amended, and 28 (1989) provide for, among other things, the establishment of compensation payable to City Commissioners/Committee Members for attendance at Commission/Committee Meetings. The said Ordinances provide that compensation for City Commissioners/Committee Members shall be established by Resolution. Specifically, City Commissioners'/Committee Members' salaries were established on September 4, 1990, with the approval of Resolution No. 90-75 "A Resolution of the City Council of the City of Diamond Bar Establishing Compensation for City Commissioners/Committee Members." Since the incorporation of Resolution No. 90- 75, the City Commissioners'/Committee Members' compensation has not been adjusted. Resolution No. 90- 75A increases each City Commissioner's/Committee Member's compensation by $5.00 per meeting (with a maximum of $15.00 more per month). RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve Resolution No. 90-75A "A Resolution of the City Council of the City of Diamond Bar Amending Resolution No. 90-75 Establishing Compensation for City Commissioners/Committee Members". LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification X Resolution(s) _ Bid Specification _ Ordinance(s) _ Other Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No 5. Are other departments affected by the report? _ Yes X No REVIEWED BY: I Terrence L. Belang City Manager Anne M. Haraksin Sr. Administrative Assistant CITY COUNCIL REPORT MEETING DATE: December 21, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 90-75A "A Resolution of the City Council of the City of Diamond Bar Amending Resolution No. 90-75 Establishing Compensation for City Commissioners/Committee Members". ISSUE STATEMENT: That the City Council of the City of Diamond Bar approve Resolution No. 90-75A "A Resolution of the City Council of the City of Diamond Bar Amending Resolution No. 90-75 Establishing Compensation for City Commissioners/Committee Members". RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve Resolution No. 90-75A "A Resolution of the City Council of the City of Diamond Bar Amending Resolution No. 90-75 Establishing Compensation for City Commissioners/Committee Members". FISCAL IMPACT: Commission/Committee Current Compensation Suggested Compensation Planning $60 per mtg./$180 max per month $65 per mtg./$195 max per month Parks & Recreation $40 per mtg./$120 max per month $45 per mtg./$135 max per month Traffic & Transportation $40 per mtg./$120 max per month $45 per mtg./$135 max per month Possible maximum increase per Fiscal Year is $2,700 ($15 per Commission/Committee Member, per month). BACKGROUND/DISCUSSION: Ordinance Nos. 24 (1989), 25A (1990), as amended, and 28 (1989) provide for, among other things, the establishment of compensation payable to City Commissioners/Committee Members for attendance at Commission/Committee Meetings. The said Ordinances provide that compensation for City Commissioners/Committee Members shall be established by Resolution. Specifically, City Commissioners'/Committee Members' salaries were established on September 4, 1990, with the approval of Resolution No. 90-75 "A Resolution of the City Council of the City of Diamond Bar Establishing Compensation for City Commissioners/Committee Members." Since the incorporation of Resolution No. 90-75, the City Commissioners'/Committee Members' compensation has not been adjusted. Resolution No. 90-75A increases each City Commissioner's/Committee Member's compensation by $5.00 per meeting (with a maximum of $15.00 more per month). Resolution No. 90-75A amends Sections 2(a), 2(b), and 2(c) of Resolution No. 90-75 to read as follows: December 21, 1999 Page 2 2. Compensation for attendance at Commission/Committee Meetings for City Commissioners Committee members shall be as follows: a. Planning Commissioners — Sixty ($H0:99) Sixty Five ($65.00) dollars per meeting for each Planning Commission Meeting actually attended during any calendar month, to a maximum of One Hundred Ninety Five ($195.00) dollars per month. b. Parks and Recreation Commissioners — €et4y ($40.00 Forty Five ($45.00) dollars per meeting for each Parks and Recreation Commission Meeting actually attended during any calendar month to a maximum of One Hundred Thirty Five ($135.00) dollars per month. C. Traffic and Transportation Committee Members —14" ($49:99} -Forty Five ($45.00) dollars per meeting for each Traffic and Transportation Committee Meeting actually attended during any calendar month to a maximum of One Hundred Thirty Five ($135.00) dollars per month. Attachment "A" — Resolution No. 90-75 Prepared by: Anne Haraksin RESOLUTION NO. 90 — 75A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 90-75 ESTABLISHING COMPENSATION FOR CITY COMMISSIONERS/COMMITTEE MEMBERS A. Recitals. (i) This City Council has heretofore adopted its Ordinance Nos. 24(1989), 25A (1990), as amended, and 28 (1989) providing for, among other things, the establishment of compensation payable to City Commissioners/Committee Members for attendance at Commission/Committee meetings. (ii) Said Ordinance provides that compensation for City Commissioners /Committee Members shall be established by resolution. (iii) This City Council now desires to establish compensation for City Commissioners/Committee Members. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby determine and resolve as follows: All aspects as set forth in the recitals, Part A of this Resolution. 2. Compensation for attendance at Commission/Committee Meetings for City Commissioners/Committee Members shall be as follows: a. Planning Commissioners — Sixty Five ($65.00) dollars per meeting for each Planning Commission Meeting actually attended during any calendar month, to a maximum of One Hundred Ninety Five ($195.00) dollars per month. C. Parks and Recreation Commissioners — Forty Five ($45.00) dollars per meeting for each Parks and Recreation Commission Meeting actually attended during any calendar month to a maximum of One Hundred Thirty Five ($135.00) dollars per month. C. Traffic and Transportation Committee Members — Forty Five ($45.00) dollars per meeting for each Traffic and Transportation Committee Meeting actually attended during any calendar month to a maximum of One Hundred Thirty Five ($135.00) dollars per month. 3. Commissioners/Committee Members shall be considered at an official meeting and thus eligible for compensation when participating in subcommittee work, as follows: a. The subcommittee is appointed by the chair of the Commission/Committee at a regular meeting of the Commission/Committee. b. The subcommittee is charged to study a specific issue, problem or project for the purpose of returning to the entire Commission/Committee with a recommended course of action. C. A City staff member is in attendance at the subcommittee meeting. d. Reports on efforts of the subcommittee are made to the full Commission/Committee. 4. The compensation specified herein shall be effective the _ day of ,1 999. 5. The City Clerk shall certify to the adoption of this Resolution. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk RESOLUTION NO. 90 - 75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING COMPENSATION FOR CITY COMMISSIONERS/ COMMITTEE MEMBERS A. Recitals. (i) This City Council has heretofore adopted its Ordinance Nos. 24 (1989), 25A (1990), as amended, and 28 (1989) providing for, among other things, the establishment of compensation payable to City Commissioners/Committee Members for attendance at Commission/Committee meetings. (ii) Said Ordinance provides that compensation for City Commissioners/Committee Members shall be established by resolution. (iii) This City Council now desires to establish compensation for City Commissioners/Committee Members. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, the City Council of the City of Diamond i Bar does hereby determine and resolve as follows: 1. All aspects as set forth in the recitals, Part A of this Resolution. 2. Compensation for attendance at Commission/Committee Meetings for City Commissioners/Committee Members shall be as follows: a. Planning Commissioners - Sixty ($60.00) dollars per meeting for each Planning Commission Meeting actually attended during any calendar month, to a maximum of One Hundred Eighty ($180.00) dollars per month. b. Parks and Recreation Commissioners - Forty ($40.00) dollars per meeting for each Parks and Recreation Commission Meeting actually attended during any calendar month to a maximum of One Hundred Twenty ($120.00) dollars per month. C. Traffic and Transportation Committee Members - Forty ($40.00) dollars per meeting for each Traffic and Transportation Committee Meeting actually attended during any calendar month to a maximum of One Hundred Twenty ($120.00) per month. 3. Commissioners/Committee Members shall be considered at an official meeting and thus eligible for compensation when participating in subcommittee work, as follows: a. The subcommittee is appointed by the chair of the Commission/Committee at a regular meeting of the Commission/Committee. b. The subcommittee is charged to study a specific issue, problem or project for the purpose of returning to the entire Commission/Committ'ee with a recommended course of action. C. A City staff member is in attendance at the subcommittee meeting. d. Reports on efforts of the subcommittee are made to the full Commission/Committee. 4. The compensation specified herein shall be effective the first day of September, 1990. 5. The City Clerk shall certify to the adoption of this Resolution. f ayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the dth day of sk-pfnmber , 1990, by the following vote: AYES: COUNCIL MEMBERS: Papen, Kim, Horcher, Mayor Pro Tem Forbing and NOES: COUNCIL MEMBERS:None Mayor Werner ABSENT: COUNCIL MEMBERS:None ABSTAINED: COUNCIL MEMBERS:None ATTEST : Cit Clerk of they ity of Diamond Bar Rcvw��armctvT Aocmo7 or THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS �* DECEMBER 7, 1999 CALL TO ORDER: Chairwoman Ansari called the meeting to order at 10:54 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice Chairman Huff and Chairwoman Ansari. Also present were: Terrence Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director, and Lynda Burgess, Agency Secretary. Report on the state of the Redevelopment Agency for the year 1999 by Chair/Ansari: Travelers Insurance constructed a regional office in The Gateway Corporate Center; Allstate Insurance constructed two office buildings - a national call center and a regional office in The Gateway Corporate Center; Opus West constructed two speculation office buildings in The Gateway Corporate Center; Trenton Development purchased Lot 16 for a 75,000 sq. ft. office building in The Gateway Corporate Center; St. Jude Medical Center opened an office building in The Gateway Corporate Center; AAA has received approval to open their testing center facility in The Gateway Corporate Center; V -Tech Systems Corporation began construction of a new home office building in The Gateway Corporate Center, which will double their space; roadway and signalization projects such as the Golden Springs Dr. resurfacing from Grand Ave. to Torito Lane; Golden Springs Dr. resurfacing and medians on Brea Canyon Rd. to the westerly City limits; the Lemon Ave. resurfacing and medians on Golden Springs to the northerly City limits, design of the streetscape project on Brea Canyon Rd. from the southerly City limits to Pathfinder Rd. to Golden Springs Dr.; signalization of Diamond Crest Ln. and Brea Canyon Rd.; signalization of Glenbrook Dr. and Brea Canyon Rd.; approved signalization at Silver Bullet Dr. and Brea Canyon Rd.; pending signalization of Rapidview Dr. and Golden Springs; signalization of Lycoming St. and Lemon Ave., and signalization at northbound SR57 and D.B. Blvd. Other accomplishments include preparation of an Economic Strategic Plan. She thanked staff for their assistance in these matters. Chair/Ansari stated that Agency Members and staff have worked tirelessly to promote redevelopment and attract new businesses to the community. As a result, D.B. now has a reputation of being business -friendly. She thanked staff, fellow Agency Members and VC/Huff for giving her the opportunity to be a part of this exciting year. REORGANIZATION OF REDEVELOPMENT AGENCY 1.1 Selection of Chairman. AM/Herrera moved, Chair/Ansari seconded to nominate VC/Huff. VC/Huff was unanimously elected Chairman of the DECEMBER 7, 1999 PAGE 2 REDEV. AGENCY Redevelopment Agency by the following Roll Call vote AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Huff, Chair/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None Outgoing Chairman Ansari passed the gavel to newly elected Chairman Huff. 1.2 Selection of Vice Chairman. AM/Ansari moved, seconded by AM/Herrera to nominate AM/Chang. AM/Chang was unanimously elected Vice Chairman of the Redevelopment Agency by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari Chang, Herrera, O'Connor, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/O'Connor moved, AM/Ansari seconded, to approve Consent Calendar Item 3.1 as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Adjourned Regular Meeting of November 23, 1999 - As submitted. 3.2 CONTINUED VOUCHER REGISTER - dated December 7, 1999 in the amount of $5,583.84 - to December 21, 1999. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: AM/O'Connor thanked outgoing Chair/Ansari for her leadership during the past year. AM/Herrera, VC/Chang and Chair/Huff echoed AM/O'Connor's sentiments. DECEMBER 7, 1999 PAGE 3 REDEV. AGENCY Chair/Huff looked forward to solving the litigation matter so that the Redevelopment Agency can move ahead. ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 11:04 p.m. ATTEST: Chair LYNDA BURGESS, Agency Secretary DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: Chairman Huff andBoard of Directors FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, December 21, 1999 DATE: December 15, 1999 Attached is the Voucher Register dated December 21, 1999 for the Diamond Bar Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached DIAMOND BAR REDEVELOPMENT AGENCY VOUCHER REGISTER APPROVAL The attached listing of vouchers dated December 21, 1999 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL 610 REDEVELOPMENT AGENCY FUND .00 13,560.29 1:3,560.29 REPORT FOR ALL FUNDS APPROVED BY: Linda 0. Ha4nuson Finance Director � Executive Director '00 13,560.29 13,560.29 Robert S. Huff Chairman Wen Chang Vice Chairman RUN DATE: 12/15/19" 11:44:14 FUND/SECT-ACCT-PROJECT-ACCT CONRAD & ASSOCIATES 6107110-44010-- KOSMONT & ASSOCIATES INC 6107110-44000-- NORRIS REPKE INC 6107110-46411-RO198-46411 RICHARDS, WATSON & GERSHON 6107110 -44020 -- VOUCHER REGISTER PAGE: 1 DUE THRU: 12/21/1999 PREPAID PO 3 INVOICE DESCRIPTION ANOUNT HATE CHECK 90VA 390 AUDITING SVCS --RDA 1,400.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,400.00 TOTAL DUE VENDOR 1,400.00 9366 1 PROF SVCS-ECONOMC DEV PLN 5,583.84 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,583.84 TOTAL DUE VENDOR 5,583.84 7015 970315 PROF SVCS -ST IMPROVMT 4,785.50 TOTAL PREPAIDS .00 TOTAL VDUCHERS 4,785.50 TOTAL DUE VENDOR 4,785.50 9008 104608-10 LEGAL SVCS -RDA 1,790.95 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,790.95 TOTAL DUE VENDOR 1,790.95 REPORT TOTAL PREPAIDS .00 REPORT TOTAL VOUCHERS 13,560.29 REPORT TOTAL 13,560.29 DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT AGENDA NO. eK4 3.3 TO: Terrence L. Belanger, Executive Director MEETING DATE: December 21, 1999 REPORT DATE: December 13,1999 FROM: Linda G. Magnuson Finance Director TITLE: Treasurer's Report — November 30,1999 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of November 1999. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: _ Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belange Executive Director DEPARTMENT HEAD: Li da G. Magn'usdn Finance Director DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: December 21, 1999 TO: Chairman and Members of the Board FROM: Terrence L. Belanger, Executive Director SUBJECT: Treasurer's Statement — November 30, 1999 ISSUE STATEMENT: Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency Board's review and approval. RECOMMENDATION: Approve the November 1999 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of November 1999. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson DIAMOND BAR REDEVELOPMENT AGENCY TREASURER'S MONTHLY CASH STATEMENT November 30, 1999 TOTAL CASH $1,159,274.88 Note: The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gate This agreement requires the Agency to invest $983,040,50 in a Time Certificate of Deposit, The agreement provides that the developer guarantee the current LAIF investment yield. L.A.I.F - Effective Yield for October 1999 5.391% Certificate of Deposit Yield (5/17/99-11 /11 /99) 4.550% LA Terrence L. Belanger, Treasurer BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE REDEVELOPMENT AGENCY CIPFD $1,167,193.73 $17,212.60 $25,131.45 $1,159,274.88 LOW & MOD INCOME HOUSING FD REDEVELOPMENT DEBT SVC FD TOTALS 1,167,193.73 17 212.60 $25.131.45 $0.00 $1,159,274.88- 1 159 274 88SUMMARY SUMMARYOF CASK DEMAND DEPOSITS: GENERAL ACCOUNT $150,285.26 TOTAL DEMAND DEPOSITS $150,285.26 INVESTMENTS: TIME CERTIFICATES 1,008,989.62 LOCAL AGENCY INVESTMENT FD 0.00 TOTAL INVESTMENTS $1,008,989.62 TOTAL CASH $1,159,274.88 Note: The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gate This agreement requires the Agency to invest $983,040,50 in a Time Certificate of Deposit, The agreement provides that the developer guarantee the current LAIF investment yield. L.A.I.F - Effective Yield for October 1999 5.391% Certificate of Deposit Yield (5/17/99-11 /11 /99) 4.550% LA Terrence L. Belanger, Treasurer DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT AGENDA NO. .411 TO: Honorable Chairman and Agency Board Members MEETING DATE: December 21, 1999 REPORT DATE: December 16, 1999 FROM: Terrence L. Belanger, Agency Executive Director TITLE: Transmittal of Annual Financial Report and Final Audit Report for the year ended June 30, 1999. SUMMARY: The Agency's audit firm of Conrad and Associates, L.L.P. has prepared the Fiscal Year 1998-99 Annual Financial Statement and Independent Auditor's Report for the Redevelopment Agency. RECOMMENDATION: Receive and file the Fiscal Year 1998-99 Annual Financial Statement and Independent Auditor's Report for the Redevelopment Agency. LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Spec (on file in City Clerk's Office) _ Ordinances(s) XX Other FY 9&-99 Financial Statement, Audit Report Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes_ No 2. Does the report require a majority or 4/5 vote? _ Yes_ No 3. Has environmental impact been assessed? _ Yes_ No 4. Has the report been reviewed by a Commission? _ Yes_ No 5. Are other departments affected by the report? _ Yes_ No Report discussed with the following affected departments: REVIEWED BY: Terre ce L. Beln r Agency Executi irector Linda G. Ma on Finance Director DIAMOND BAR REDEVELOPMENT AGENCY Financial Statements Year ended June 30, 1999 (with Independent Auditors' Report Thereon) DIAMOND BAR REDEVELOPMENT AGENCY Financial Statements Year ended June 30, 1999 TABLE OF CONTENTS Page Independent Auditors' Report I Financial Statements: • Combined Balance Sheet - All Governmental Fund Types and Account Groups 2 • Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types 3 • Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types 4 • Notes to the Financial Statements 5 Required Supplementary Information 9 Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed In Accordance with Government Auditing Standards 10 CONRADAND ASSOCIATES, L.L.P Board of Directors Diamond Bar Redevelopment Agency Diamond Bar, California CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 We have audited the accompanying financial statements of the Diamond Bar Redevelopment Agency, a component unit of the City of Diamond Bar, California as of and for the year ended June 30, 1999, as listed in the table of contents. These financial statements are the responsibility of the management of the Diamond Bar Redevelopment Agency. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Diamond Bar Redevelopment Agency at June 30, 1999, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. The information regarding the Year 2000 issue identified as required supplementary information in the table of contents is not a required part of the basic financial statements, but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquires of management regarding the methods of measurement and presentation regarding this supplementary information. However, we did not audit the information and do not express an opinion on it. In addition, we do not provide assurance that Diamond Bar Redevelopment Agency is or will become year 2000 compliant, that Diamond Bar Redevelopment Agency's year 2000 remediation efforts will be successful in whole or in part, or that parties with which Diamond Bar Redevelopment Agency does business are or will become year 2000 compliant. In accordance with Government Auditing Standards, we have also issued a report dated October 20, 1999 on our consideration of Diamond Bar Redevelopment Agency's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. & / Z. L P October 20, 1999 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION DIAMOND BAR REDEVELOPMENT AGENCY Combined Balance Sheet - All Governmental Fund Types and Account Groups June 30, 1999 Liabilities and fund balance Liabilities: Accounts payable Governmental - 19,161 254,620 Due to other governments 135,166 Fund Tyne Account Group Totals 1,683,041 - 1,683,041 Capital General Long- (Memorandum Only) Project Term Debt 1999 1998 Assets and other debits Total liabilities 1,837,368 4,556,753 6,394,121 996,146 Assets: Unreserved: Cash (note 3) $1,034,849 - 1,034,849 - Interest receivable 4,398 - 4,398 - Due from other governments 830,246 - 830,246 254,620 Other debits: fund balance Amount to be provided for 4,556,753 6,426,246 996,146 retirement of long-term debt - 4,556,753 4,556,753 741,526 Total assets and other debits $1,869,493 4,556,753 6,426,246 996,146 Liabilities and fund balance Liabilities: Accounts payable $ 19,161 - 19,161 254,620 Due to other governments 135,166 - 135,166 - Developer payable (note 4) 1,683,041 - 1,683,041 - Advances payable to the City of Diamond Bar (note 5) - 4,556,753 4,556,753 741,526 Total liabilities 1,837,368 4,556,753 6,394,121 996,146 Fund balances: Unreserved: Designated for capital projects 32,125 - 32,125 - Total fund balances 32,125 - 32,125 - Total liabilities and fund balance $1,869,493 4,556,753 6,426,246 996,146 See accompanying notes to the financial statements. FA DIAMOND BAR REDEVELOPMENT AGENCY Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types Year ended June 30, 1999 1999 1998 Revenues: Proceeds from sale of property $6,095,931 - Investment income 32,161 Total revenues 6,128,092 - Expenditures: Administration 1,806 15,379 Professional fees 340,935 318,664 Interest 106,440 28,064 Cost of property sold 9,462,013 - Total expenditures 9,911,194 362,107 Excess (deficiency) of revenues over (under) expenditures3 7� , 83,102) 36( 2,107) Other financing sources: Proceeds of advances from City of Diamond Bar 3,815,227 362,107 Total other financing sources 3,815,227 362,107 Excess of revenues and other financing sources over expenditures 32,125 - Fund balance at beginning of year - ' Fund balance at end of year 32 125 - See accompanying notes to the financial statements. 3 DIAMOND BAR REDEVELOPMENT AGENCY Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types Year ended June 30, 1999 Capital Project Variance - Favorable 1998 Budget Actual (Unfavorable) Actual Revenues: Proceeds from sale of property $ 6,095,931 Investment income - Total revenues 6,095,931 Expenditures: Administration 29,500 Professional fees 919,195 Interest - Cost of property sold 9,462,013 Total expenditures 10,410,708 Excess (deficiency) of 2,894,795 revenues over (under) 920,432 362,107 6,095,931 - - 32,161 32,161 - 6,128,092 32,161 1,806 27,694 15,379 340,935 578,260 318,664 106,440 (106,440) 28,064 9,462,013 - - 9,911,194 499,514 362,107 expenditures (4,314,777) (3,783,102) 531,675 362107 Other financing sources: Proceeds of advances from City of Diamond Bar 2,894,795 3,815,227 920,432 362,107 Total other financing sources 2,894,795 3,815,227 920,432 362,107 Excess (deficiency) of revenues and other financing sources over (under) expenditures (1,419,982) 32,125 1,452,107 - Fund balance at beginning of year - - - Fund balance at end of year $ (1,419,982) 32,125 1,452,107 - See accompanying notes to the financial statements. 4 DIAMOND BAR REDEVELOPMENT AGENCY Notes to the Financial Statements Year ended June 30, 1999 11 Summary of Significant Accounting, Policies The following is a summary of the significant accounting policies of the Diamond Bar Redevelopment Agency (Agency): (a) Fund Accounting The basic accounting and reporting entity is a "fund". A fund is defined as an independent fiscal and accounting entity with a self -balancing set of accounts, recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The accounting records of the Agency are organized on the basis of funds and account groups classified for reporting purposes as follows: Governmental Funds Capital Proiect Fund The Capital Projects Fund is used to account for the financial activities for the development of redevelopment project areas, including acquisition of properties, cost of site improvements, other costs of benefit to the project areas and administrative expenses incurred in sustaining the Agency. Under provisions of the Health and Safety Code this fund is referred to as the "Redevelopment Fund". Account Grou General Lone -Term Debt Account Grou The General Long -Term Debt Account Group is used to account for the unmatured principal of the Agency's general long-term debt in a separate self -balancing group of accounts. The proceeds of the indebtedness is recorded in the Capital Projects (Redevelopment) Fund and serves as a financing source for redevelopment expenditures. (b) Basis of Accounting The Agency's financial statements are presented on the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are considered susceptible to accrual when they become both measurable and available. "Available" means collectible within the current period or shortly thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liabilities are incurred. DIAMOND BAR REDEVELOPMENT AGENCY Notes to the Financial Statements (Continued) �1) Summary of Significant Accounting Policies (Continued) (c) Relationship to the City of Diamond Bar The Diamond Bar Redevelopment Agency is an integral part of the reporting entity of the City of Diamond Bar. The fund and account group of the Agency have been included within the scope of the financial statements of the City because the City Council of the City of Diamond Bar is the governing board and exercises oversight responsibility over the operations of the Agency. Only the fund and account group of the Agency are included herein, therefore, these financial statements do not purport to represent the financial position or results of operations of the City of Diamond Bar, California. (d) Budgetary Information The Agency budget is adopted on a basis consistent with generally accepted accounting principles. The City Administrator is required to prepare and submit to the Agency's Board of Directors the annual budget of the Agency and administer it after adoption. Agency Board approval is required for budget revisions that affect the total appropriations of the Agency. (e) Memorandum Only Totals Columns in the accompanying financial statements captioned "Totals (Memorandum Only)" are not necessary for a fair presentation of the financial statements in accordance with generally accepted accounting principles, but are presented as additional analytical data. Interfund balances and transactions have not been eliminated. Therefore, the data in this column does not represent consolidated financial information. () Creation of the Diamond Bar Redevelopment Agency The City Council of the City of Diamond Bar passed, approved and adopted Ordinance No. 1 on February 6, 1996, declaring a need for a Redevelopment Agency to function in the City of Diamond Bar. The bylaws of the Agency were adopted by Resolution No. R- 96-01. The Agency was established pursuant to the Community Redevelopment Law of the State of California. DIAMOND BAR REDEVELOPMENT AGENCY Notes to the Financial Statements (Continued) (3) Cash Cash and cash equivalents held by the Agency at June 30, 1999 consisted of the following: Fair Value Demand deposits $1,034,849 The Agency is generally authorized under Section 53601 of the California Government Code and the City of Diamond Bar investment policy to invest in demand deposits with financial institutions; savings accounts; certificates of deposit; negotiable certificates of deposit; medium term cooperate notes; money market funds; US Treasury securities; federal agency securities; bankers' acceptances; commercial paper; repurchase agreements and the Local Agency Investment Fund of the State of California. Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form of an undivided collateral pool. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure Agency deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. Deposits Deposits of cities and other states or local governments are classified in three categories to give an indication of the level of custodial risk assumed by the entity at year end. Category 1 includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2 includes deposits collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. Category 2 also includes deposits collateralized by an interest in an undivided collateral pool held by an authorized agent of depository and subject to certain regulatory requirements under State law. Category 3 includes deposits collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the City's name. Category 3 also includes any uncollateralized deposits. Category Form of Investment 1 2 3 Demand deposits $100,000 934,849 Total deposits IIQQ,000 934,849 - Bank Balance 1,034,849 1,034,849 Fair Value 1,034,849 1,034,849 DIAMOND BAR REDEVELOPMENT AGENCY Notes to the Financial Statements (Continued) (4) Developer Payable The Agency entered into Disposition, and Development Agreements with two developers. In accordance with the terms and conditions of the developer loans, the Agency has agreed to pay the developers the amount of $1,683,041 for the construction costs incurred. (5) Advances From the City of Diamond Bar The General Fund of the City of Diamond Bar has made advances to the Redevelopment Agency Capital Projects Fund for various start-up costs in the amount of $4,556,753. Repayment of advances is not required until funds become available to the Agency. Interest accrues on advances at the average daily rate earned on investments in the State of California Local Agency Investment Fund. The following represents the changes reflected in the general long-term debt account group: Balance at Balance at July 1, 1998 Proceeds Repayments June 30, 1999 Advances from the City of Diamond Bar IZR.,526 3,815,227 - 4,556,753 8 DIAMOND BAR REDEVELOPMENT AGENCY Required Supplementary Information June 30, 1999 Risk Mitigation for the Year 2000 Issue The City of Diamond Bar (of which the Diamond Bar Redevelopment Agency is a component unit) is in the process of evaluating its computer systems, and other equipment containing embedded chips to ascertain which of these might be impacted by a failure to properly recognize and process transactions dated on or after January 1, 2000. As of June 30, 1999, there were no unexpended contracts with external parties to assist in remediation efforts. Because of the unprecedented nature of the year 2000 issue, it is not possible to provide assurances that the City has or will achieve complete year 2000 compliance, even after completing all planned year 2000 corrective actions and related testing. Nor can the City determine the effect, if any, on City operations should entities external to the City (other governments, significant vendors, suppliers, service providers, customers, taxpayers, businesses, etc.) fail to achieve year 2000 compliance in a timely manner. An audit is not designed to substantiate the assertions of management with respect to this issue or to evaluate the adequacy of management's plans with respect to this issue. Generally, the City is in the remediation stage of its year 2000 corrective action plan. CONRADAND ASSOCIATES, L.L.P. Board of Directors Diamond Bar Redevelopment Agency Diamond Bar, California CERTIFIED PUBLIC ACCOUNTANTS 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 We have audited the financial statements of the Diamond Bar Redevelopment Agency (Agency) as of and for the year ended June 30, 1999, and have issued our report thereon dated October 20, 1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the financial statements of the Diamond Bar Redevelopment Agency are free of material misstatements, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Such provisions included those provisions of laws and regulations identified in the Guidelines for Compliance Audits of California Redevelopment Agencies, issued by the State Controller and as interpreted in the Suggested Auditing Procedures for Accomplishing Compliance Audits of California Redevelopment Agencies, issued by the Governmental Accounting and Auditing Committee of the California Society of Certified Public Accountants. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed one instance of noncompliance that is required to be reported under Government Auditing Standards as follows: The City was not in compliance with Health and Safety Code Section 33302 in that the City's housing element does not comply with Government Code Section 65300. In a letter from the Department of Housing and Community Development, the State indicated that the housing element does not clearly identify adequate sites to accommodate the City's moderate and lower income housing needs. The City is currently in the process of revising its housing element to eliminate deficiencies and bring the housing element into compliance. )0 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION Board of Directors Diamond Bar Redevelopment Agency Page Two Internal Control Over Financial Reporting In planning and performing our audit, we considered the Diamond Bar Redevelopment Agency's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of management and the State Controller and is not intended to be and should not be used by anyone other than these specified parties. j!!0M,*a14,ft01 ASO-e.144g;7 / October 20, 1999 IF YY r -%' RDINANCE NO. 99 - AN ORDINANCE OF THE CITY COUNCIL OF TH-` CITY OF DIAMOND BAR REGULATING WHEELED TOYS ON PRIVATE PROPERTY WHERE the public health, safety and welfare require that the use of wheeled toys be prohibited where not c stent with the use of the property as determined by the owner of the property. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY ORDAIN AS FOLLOWS: Section 1 Chapter 10.28 of Title 10 of the Diamond Bar Municipal Code is hereby amended to add thereto new Sections 10.28.030, 10.28.040 and 10.28.050 to read as follows: 10.28.030 Definitions For purposes of this Chapter, certain words and terms are defined as follows: a. Private property shall mean any property held by private individuals or interests which is used primarily for business, commercial, office space, business park, religious, multi- family or recreational purposes. This shall also include the parking facilities for these "private property" areas. b. Public property shall mean any property owned or maintained by the City of Diamond Bar within the geographical boundaries of the City of Diamond Bar. C. Wheeled toys shall refer to rollerblades, rollerskates, skateboards, or any similar device. d. Rollerblades or rollerskates shall mean any footwear, or device which may be attached to the foot or footwear, to which wheels are attached. e. Skateboard shall mean a board of any material, which has wheels attached to it and which is propelled or moved by human, gravitational, or mechanical power. 10.28.040 Prohibition — Restrictions a. No person shall utilize, ride upon or otherwise move about on any rollerblades, rollerskates, or skateboards or similar devices on any private property where a sign has been posted prohibiting rollerblading, rollerskating, skateboarding or similar activity. b. Any private property owner may elect to prohibit rollerblading, rollerskating, skateboarding or similar activity by posting signage in accordance with Section 10.28.050 of this Code. 10.28.050 Posting of Signs Prior to the enforcement of the prohibition on rollerblading, rollerskating, skateboarding or similar activity, the area so designated shall be posted with signs which provide substantially as follows: "Rollerblading, rollerskating, skateboarding or similar activity is prohibited by Diamond Bar Municipal Code Section 10.28.040. Any violation is punishable in accordance with Diamond Bar Municipal Code Chapter 1.04." Such prohibition shall apply to the property or area so designated once the property or area has been posted with signs in plain view at all entrances to the property or area. These signs will be 17" x 22" with lettering not less than one inch in height. It shall be the responsibility of the property owner to post and maintain all signs prohibiting the above actions. Section 2 The City Clerk is directed to certify the passage and adoption of the Ordinance and to cause it to be published or posted as required by law. Section 3 If any section, subsection, sentence, clause, portion, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, portion, or phrase without regard to whether any other section, subsection, sentence, clause, portion, or phrase of the Ordinance would be subsequently declared invalid or unconstitutional. PASSED, APPROVED AND ADOPTED this day of '1999. Mayor I, Lynda Burgess, the City Clerk of the City of Diamond Bar , do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council ofthe City of was Diamond Bar, California, held on the day of 1 1999, finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk City of Diamond Bar AGENDA NO. 10.1 NO DOCUMENTATION AVAILABLE MEMORANDUM DATE: December 17, 1999 TO: Honorable Mayor and Members of the City Council FROM: Solid Waste Subcommittee Members- Mayor Debby O'Connor and Council Member Bob Huff SUBJECT: COUNCIL CONSIDERATION OF REMAINING SOLID WASTE TASK FORCE RECOMMENDATION Background The Solid Waste Subcommittee routinely meets to discuss various issues concerning solid waste management and recycling. While the City has received formal approval of its AB 939 finding by the Integrated Waste Management Board that the City has made a good faith effort, the level of diversion was relatively low, confirming the concern of City Council in 1998 that much more needed to be done to reach 50% by year 2000. Discussion The Solid Waste Subcommittee (SWS) met recently to review the activities of the past two years. It was noted the City Council had received and filed a report dated January 29, 1999, from staff that concurred with the recommendation of the Task Force, and concluded that a single service provider system could significantly improve solid waste management and recycling in the City, and help it to meet the 50% mandate by year 2000. The SWS notes that this is the sole Task Force recommendation remaining to be implemented. Based on the Task Force and staff reports, the existing system of refuse collection and recycling yields a comparatively lower level of diversion. The open -permit system employed within the City yields relatively few benefits and is generally found only among recently incorporated cities. The SWS compared the existing solid waste system with the recently enacted solid waste ordinance provisions to be implemented for year 2000. It was discussed that the benefits of having a single service provider for solid waste are compelling. Therefore, it was determined that the City Council should deliberate the relative merits of the single service provider approach at its earliest opportunity. Recommendation It is recommended that the City Council direct staff to prepare a full report on the merits of a single service provider system within the framework of the recently enacted solid waste and recycling code modifications versus maintaining open permit system as currently employed. This report should address Council's options, a timeline(s), and other information needed for the Council to make a determination on the remaining Task Force recommendation. Prepared by. J. Michael Huls/David G. Liu