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Home My WebLink About11/23/1999Tuesday, November 23, 1999 6:30 p.m. — Adj. Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen Chang Mayor Pro Tem Debby O'Connor Council Member Eileen Ansari Council Member Carol Herrera Council Member. Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND CONMUTTEE MEETINGS) PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clark- Asa lerkAsa general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be pasted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the staff thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY MM IDENTIFIED ON THE AGENDA. Next Resolution No. 99-79 Next Ordinance No. 14(1999) 1. CLOSED SESSION: 2. CALL TO ORDER: 6:30 p.m., November 23, 1999 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Bishop Rick Johansson, Church of Jesus Christ of Latter Day Saints ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Introduction of Teresa Montgomery, Communications and Marketing Coordinator 3.2 Proclaiming November 22-28, 1999 as 'Operation ABC Mobilization: America Buckles Up Children" 4. PUBLIC COKE ENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Citv Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 THANKSGIVING HOLIDAY - November 25-26, 1999 - City Offices will be closed Thursday, November 25 and Friday, November 26, 1999. City offices will reopen on Monday, November 29, 1999. 5.2 HOLIDAY RIDE - November 26, 1999 - January 2, 2000 - Taxi cab service for D.B. Residents to travel to and from NOVEMBER 23, 1999 PAGE 2 commercial/retail centers in D.B. - fare $.50 one-way. 5.3 CITY COUNCIL MEETING - December 7, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 PLANNING COMMISSION - December 14, 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION - December 16, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING - December 21, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr 5.7 CHRISTMAS HOLIDAY - Friday December 24 through Monday, December 27, 1999 - City Offices will be closed in observance of the Christmas Holiday. City Offices will reopen on Tuesday, December 28, 1999. 5.8 HOLIDAY TREE RECYCLING - December 27, 1999 through January 15, 2000 - Recycling of holiday trees through your disposal company. 5.9 MILLENNIUM CELEBRATION - December 31, 1999 7:00 p.m., - 12:30 a.m. - Country Hills Towne Center, Diamond Bar Blvd., between Fountain Spgs. Rd and Cold Spg. Ln. 5.10 CITY COUNCIL MEETING - January 4, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.11 TRAFFIC AND TRANSPORTATION COMMISSION - January 13, 2000 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES - Regular Meeting of November 2, 1999 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES - Regular Meeting of October 12, 1999 - Receive & File. Requested by: Planning Division 6.3 VOUCHER REGISTER - Approve Voucher Register dated November 23, 1999 in the amount of $1,716,798.23. Requested by: Finance Division 6.4 TREASURER'S REPORT - for October, 1999. NOVEMBER 23, 1999 PAGE 3 Recommended Action: Review and approve. Requested by: Finance Division 6.5 CLAIM FOR DAMAGES - Filed by Soon Y. Park November 4,1999. Recommended Action: It is recommended that the City Council deny the Claim for Damages and refer the matter for further action to the City's Risk Manager. Requested by: City Clerk 6.6 REDUCTION AND EXONERATION OF SUBDIVISION IMPROVEMENT BONDS (FAITHFUL PERFORMANCE AND LABOR & MATERIAL) FOR TRACT NO. 47850 (DIAMOND BAR WEST PARTNERS) - Diamond Bar West Partners has requested a reduction in security amounts (surety bonds) commensurate with progress of work for various improvements required in accordance with the subdivision agreement for Tract No. 47850. Diamond Bar West Partners has satisfactorily completed substantial amounts of the work. Recommended Action: It is recommended that the City Council approve the reduction of: (a) Bond No. 418853S - Grading Bond from $399,069.75 to $25,000.; and (b) Bond No. 418856S - Landscape and Irrigation from $202,500 to $50,000; and exoneration of: (a) Bond No. 4188545 - Sewer/Street/S.D., (b) Bond No. 418855S - Domestic Water, (c) Bond No. 4188575 - Monumentation; and direct the City Clerk to notify the Principal and Surety of these actions. Requested by: Engineering Division 6.7 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING THE DEDICATION OF SANITARY SEWER IMPROVEMENT FOR PUBLIC USE IN TRACT 47850 AND REQUESTING THE LOS ANGELES COUNTY CONSOLIDATED SEWER MAINTENANCE DISTRICT TO COMPLETE ANNEXATION OF THE AREA WITHIN SAID SUBDIVISION AND IMMEDIATELY COMMENCE OPERATION AND MAINTENANCE OF SEWER IMPROVEMENTS KNOWN AS PRIVATE CONTRACT NO. DB -95-002 - Private Contract (P.C.) No. DB -95-002 was completed as part of the improvements in Tract 47850. Subsequently, the sewer and pump stations were inspected and approved by the City's Public Works Division based upon satisfactory completion of the improvements per approved plans. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX accepting dedication of sanitary sewer improvement in Tract 47850. NOVEMBER 23, 1999 PAGE 4 Requested by: Engineering Division 6.8 EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 23904 RIDGELINE ROAD - The Principal, Eko Kuntjoro, requests release of his Cash Deposit in Lieu of Grading Bond for improvement security as required in accordance with the Subdivision Map Act. The Public Works Division finds that the Principal performed all work as shown on the grading plan on file with the City. Recommended Action: It is recommended that the City Council approve exoneration of Assignment As Security in the amount of $5,850 posted with the City on December 16, 1996 and that the City Clerk notify the Principal and Surety of this action. Requested by: Engineering Division 6.9 CONTRACT AMENDMENT FOR SHEPARD, MULLIN, RICHTER AND HAMPTON, LLP - On April 20, 1999, the City approved a contract with the law firm of Sheppard, Mullin, Richter and Hampton, LLP (SMRH). SMRH has been retained to prepare and proceed with litigation against the State related to the environmental documentation process for the proposed Lanterman Development Center Forensic Expansion project. The contract amount at that time was not to exceed $50,000 for the initial preparation of the litigation. Since that time, the contract has been amended to cover costs associated with the ongoing legal processes. On October 5, 1999, Council approved a contract amendment in the amount of $75,000 for a total allocation of $225,000. It is now necessary to increase the contract amount by $75,000 for a not -to -exceed total amount of $300,000. Recommended Action: It is recommended that the City Council approve the amendment to the contract for legal services related to the Lanterman Development Center Forensic Expansion Project between the City and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of $75,000. Requested by: City Manager 6.10 AMENDMENT OF CONTRACT FOR SPECIAL LEGAL SERVICES TO RICHARDS, WATSON & GERSHON FOR REVIEW OF THE CABLE TELEVISION TRANSFER - CENTURY COMMUNICATIONS TO ADELPHIA COMMUNICATIONS - On May 18, 1999, Council awarded a contract for special legal services to Richards, Watson & Gershon for review of the cable television transfer from Century Communications to Adelphia. Based upon NOVEMBER 23, 1999 PAGE 5 previous experience with review of cable transfers, it was determined that $2,000 would be an adequate deposit from Adelphia. However, due to the lengthy review the deposit will be exceeded. The additional expense was due to the two extensions of the 120 -day review period, and additional review required of the legal, technical and financial reports from Adelphia. Pursuant to Resolution No. 99-76, approving the Transfer of the Cable System, Section 2(B), approves the reimbursement for all costs and expenses incurred by the City, Adelphia will provide an additional deposit of $1,000 to complete the expenses associated with the transfer. The City requires the applicant to cover all legal and/or technical costs required in reviewing the transfer. Recommended Action: It is recommended that the City Council amend the contract with Richards, Watson & Gershon for special legal services pertaining to the Cable Transfer Application in the amount of $1,000, for a total not to exceed amount of $3,000, and authorize the City Manager to enter into said contract. Requested by: City Manager 6.11 INCREASE OF PROP A FUND ALLOCATION TO GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - Golden Spgs. Dr. (between Brea Canyon Rd. and the westerly City Limits) and Lemon Ave. (between Golden Spgs. Dr. and the northerly City Limits) is currently under construction for street rehabilitation. Included in this project was an alternate bid item for an interconnect to run between the traffic signals along Golden Spgs. Dr. (between Brea Canyon Rd. and Calbourne Dr.) and Lemon Ave. (between Golden Spgs. Dr. and Lycoming St.). Staff has submitted requests to MTA to use Prop A monies for this work, which has been approved. Additionally, we have also been approved by Caltrans and MTA to receive $75,000 reimbursement from the 1998 State Transportation Improvement program (STIP) Augmentation Funds for the Lemon Ave. Street Rehabilitation design costs. The 1998 STIP Augmentation Funds allowed local jurisdictions to repair and rehabilitate roadway damages caused by the 1997-98 El Nino storms. Staff will be bringing the reimbursement agreement to Council for approval in December. Recommended Action: It is recommended that the City Council allocate $65,000 from the unappropriated Prop A Fund Balance for the interconnect work along Golden Spgs. Dr. and Lemon Ave. NOVEMBER 23, 1999 PAGE 6 Requested by: Engineering Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. None 8. OLD BUSINESS: 8.1 STATUS OF LANTERMAN DEVELOPMENT CENTER'S PROPOSED FORENSIC CONFINEMENT COMPOUND PROJECT. Requested by: City Council 8.2 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY AGREEMENT TO ADD A REPRESENTATIVE OF THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY AS EX -OFFICIO MEMBER - The County of L.A. has made a request to become a party to the Wildlife Corridor Conservation Authority (WCCA) Joint Exercise of Powers Agreement. The County is the governing body of the greater majority of the territory within the corridor, as delineated by WCCA. Further, the County is the single largest source of funding available to WCCA for conservation activities. At the October 27, 1999 WCCA Meeting, the Governing Board adopted Resolution 99-13, recommending that the parties to the WCCA Joint Exercise of Powers Agreement amend the Agreement by adding a representative of the Board of Supervisors as an ex - officio member and by specifying that ex -officio members are non-voting members. Recommended Action: It is recommended that the City Council adopt Resolution 99 -XX Approving Amendment One to the Wildlife Corridor Conservation Authority Agreement to add a representative of the Board of Supervisors of Los Angeles County as an Ex -Officio Member. It is further recommended that the Mayor be authorized and directed to execute the proposed Amendment to the Joint Powers Agreement. Requested by: City Manager 8.3 CONSIDERATION FOR APPROVAL OF CONCEPTUAL SKATE PARK PLAN FOR PETERSON PARK AND AUTHORIZATION TO RELEASE PLANS AND SPECIFICATIONS FOR BIDS - On August 3, 1999, Council awarded a contract to Purkiss Rose -RSI to design a skate park. Four public workshops were held with resident skaters to develop a consensus conceptual plan. On September 29, a public information meeting was held to discuss potential sites for the skate park. At that meeting, Peterson Park was selected as the primary recommended location for the skate facility. The Parks & NOVEMBER 23, 1999 PAGE 7 Recreation Commission reviewed the conceptual plan and documented resident input at their October 28 meeting. The Commission voted unanimously to recommend to Council the construction of the skate park, as proposed, at Peterson Park. About 500 residences within a quarter mile of Peterson Park were notified of Council's consideration of the skate park at the November 23 meeting. Recommended Action: It is recommended that the City Council approve the conceptual skate park plan for Peterson Park and authorize the release of the plans and specifications for bids. Requested by: Community Services Division 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 16 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY - Since the inception of the Redevelopment Agency, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. On October 5, 1999 the DBRDA approved a contract for professional services related to the creation of an Economic Development Strategic Plan in the amount of $187,000. This, plus an additional $118,920 to cover final FY 98-99 expenditures and purchase order carryover, makes an advance and reimbursement agreement in the amount of $305,920 necessary. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX Approving Advance and Reimbursement Agreement No. 16 with the Diamond Bar Redevelopment Agency in the amount of $305,920. Requested by: City Manager 9.2 RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF STREET IMPROVEMENTS - The D.B. Redevelopment Agency adopted the Diamond Bar Economic Revitalization Area Plan in July, 1997. Included within this project area is the Gateway Corporate Center. To aid in this development, Council approved contract amendments to the current slurry seal contracts which incorporated the Gateway Corporate Center NOVEMBER 23, 1999 PAGE 8 streets. The understanding is that the Redevelopment Agency will reimburse the City. In addition to slurry sealing streets within the Gateway Corporate Center, the Agency will also be designing and installing traffic signals at Valley Vista/Gateway and on Bridgegate. The cost of the slurry seal amendments and design of the traffic signals is $49,406. The D.B. Economic Revitalization Area Plan also included a listing of potential traffic improvements, which should be done within the project area. The Agency is now ready to award design contracts for some of these improvements. The design cost for these improvements is $41,300, for a grand total of $90,706. Recommended Action: It is recommended that the City Council adopt Resolution No. 99 -XX Approving Advance and Reimbursement Agreement Number P4 with the Diamond Bar Redevelopment Agency in the amount of $90,706. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA99-09 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of November 2, 1999 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated November 23, 1999 in the amount of $891.00 NOVEMBER 23, 1999 PAGE 9 Requested by: Finance Division 3.3 TREASURER'S REPORT - for October, 1999. Recommended Action: Review and approve. Requested by: Finance Division 3.4 (a) AWARD OF CONTRACT FOR LEFT TURN TRAFFIC SIGNAL DESIGN SERVICES TO WARREN SIECKE - The City has previously completed a warrant study of eight intersections in the City for left turn traffic signals. As a result of that study, six intersections were warranted for these signals. The intersections are as follows: Golden Spgs. Dr./Lemon Ave. (NB/SB and EB/WB directions), Diamond Bar Blvd./Sunset Crossing Rd. (EB/WB), Pathfinder Rd./Brea Canyon Rd./Fern Hollow Rd. (EB/WB), Brea Canyon Rd./Lycoming St. (NB/SB), Pathfinder Rd./Evergreen Spgs Dr. (EB/WB), and Golden Spgs. Dr./Ballena Dr. (NB/SB). Warren Siecke is the City's Traffic Engineer. His proposal submitted to complete the design for these left turn traffic signals is for a 90 - day design period and a fee of $27,300. Recommended Action: It is recommended that the Redevelopment Agency award a contract for design of left turn traffic signals to Warren Siecke in an amount not - to -exceed $27,300 and provide a contingency amount of $3,000 for project change orders to be approved by the Executive Director, for a total authorization of $30,300. (b) AWARD OF CONTRACT FOR TRAFFIC SIGNAL DESIGN SERVICES ON BRIDGE GATE DRIVE TO WARREN SIECKE - Lot 16 at Bridge Gate Dr. is located within the City's Gateway Corporate Center. A traffic signal installation at this location is proposed due to insufficient sight distance and to facilitate traffic along Bridge Gate Dr. Staff received proposals from Warren Siecke and Linscott, Law and Greenspan Engineers for this design. Recommended Action: It is recommended that the Redevelopment Agency award a contract for traffic signal design services to Warren Siecke in an amount not -to - exceed $6,300 and provide a contingency amount of $700 for project change orders to be approved by the Executive Director, for a total authorization of $7,000. Requested by: Engineering Division 3.4 AWARD OF CONTRACT FOR TRAFFIC SIGNAL MODIFICATION DESIGN SERVICES AT THE INTERSECTION OF GOLDEN SPRINGS DRIVE AND GRAND AVENUE TO LINSCOTT, LAW AND GREENSPAN - As part of NOVEMBER 23, 1999 PAGE 10 the conditions and improvements identified in the Traffic Impact Analysis for Lot 16, Tract 39679 of the Gateway Corporate Center, the intersection of Golden Spgs. Dr. and Grand Ave. required modification. The specific modifications required are to include a northbound right - turn overlap phase and an additional northbound left -turn lane, both on northbound Golden Spgs. Dr. Linscott, Law & Greenspan Engineers has completed other improvement designs and most of the traffic studies for the various developments within the Gateway Corporate Center. Recommended Action: It is recommended that the Agency award a contract for traffic signal design services to Linscott, Law & Greenspan Engineers in an amount not -to - exceed $9,980 and provide a contingency amount of $1,020 for project change orders to be approved by the Executive Director, for a total authorization of $11,000. Requested by: Engineering Division 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: 6.1 RESOLUTION NO. RA99-XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 16 WITH THE CITY OF DIAMOND BAR - Since the inception of the Redevelopment Agency, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. On October 5, 1999 the DBRDA approved a contract for professional services related to the creation of an Economic Development Strategic Plan in the amount of $187,000. This, plus an additional $118,920 to cover final FY 98-99 expenditures and purchase order carryover makes an advance and reimbursement agreement in the amount of $305,920 necessary. Recommended Action: It is recommended that the Redevelopment Agency adopt Resolution No. RA99-XX Approving Advance and Reimbursement No. 16 with the City of Diamond Bar in the amount of $305,920. Requested by: Executive Director 6.2 RESOLUTION NO. RA99-XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY THE AGENCY NOVEMBER 23, 1999 PAGE 11 FOR PART OF THE COST OF STREET IMPROVEMENTS - The Redevelopment Agency adopted the Diamond Bar Economic Revitalization Area Plan in July, 1997. Included within this project area is the Gateway Corporate Center. The Agency is currently developing the Gateway Corporate Center. To aid in this development, Council approved contract amendments to the current slurry seal contracts which incorporated the Gateway Corporate Center streets. The understanding is that the Redevelopment Agency will reimburse the City. In addition to slurry sealing streets within the Gateway Corporate Center, the Agency will also be designing and installing traffic signals at Valley Vista/Gateway and on Bridgegate. The cost of the slurry seal amendments and the design of the traffic signals is $49,406. The D.B. Economic Revitalization Area Plan also included a listing of potential traffic improvements, which should be done within the project area. The Agency is now ready to award design contracts for some of these improvements. The design cost for these improvements is $41,300, for a grand total of $90,706. Recommended Action: It is recommended that the Redevelopment Agency adopt Resolution No. RA99-XX Approving Advance and Reimbursement Agreement Number P4 with the City of Diamond Bar in the amount of $90,706. Requested by: Executive Director 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: 14 , .. _.. i ,•,— ,=,a .. =J Art. ^i=JJ = CITY COUNCIL TO: FROM: ADDRE=SS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK P DATE: IL 1.2. 3l� PHONE.,-9CT-3 3 9 O I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signat e O TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT CITY CLERK DATE: PHONE:�� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. nature w - __ ► JA-, „ _- w 0-► "_QQ -=Q V COUNCIL TO: FROM: ,ADDRESS: ORGANIZATION ,AGENDA #/SUBJECT: CITY CLERK DATE:: PHONE: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. zA `— Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE:-It-z3- ADDRESS: - .Z 3 - ADDRESS: PHONE:/-� ORGANIZATION: AGENDA #/SUBJECT: 0 , I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. — Z ��Sture TO: CITY CLERK FROM:-� DATE: / _ 7-3— ADDRESS: 3ADDRESS: PHONE: ORGANIZATION: l AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. S nature TO: CITY CLERK FROM: �. ADDRESS: ,ORGANIZATION: AGENDA #/SUBJECT:, DATE: 11,7 - PHONE: 9 �-Ds I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature 40 , . - %a A- ' J _SS ''HE CITY COUNCIL TO: CITY CLERK FROM: I Ja Y / �� j 1� a _ DATE: ADDRE=SS: -7 (.'7- Ide �;oM ►��i i PHONE: ORGANIZATION: ---- AGENDA #/SUBJECT: 6 1 IA�Vv I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature CITY OF DIAMOND BAR "QUICK CAP" MINUTES November 23, 1999 1. CLOSED SESSION: None 2. CALL TO ORDER: M/Chang called the meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Bishop Rick Johansson, Church of Jesus Christ of Latter Day Saints ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; James DeStefano, Community Services Director; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: No changes. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Introduced Teresa Montgomery, Communications and Marketing Coordinator 3.2 Proclaimed November 22-28, 1999 as "Operation ABC Mobilization: America Buckles Up Children" 4. PUBLIC C014MNTS: Richard Toombs spoke about the need for a lease -free "pooch park" area. Martha Bruske - Complained that the City did nothing to recognize Veterans Day and chastised the Council for being out of the country during that day. Matt LaBouda, D.B.H.S. Hockey Coach - Indicated that a roller hockey rink is currently available for approximately $25,000- 30,000 and none currently exists. Asked that it be provided for the high school. Nick Anis - Stated that he had been honored by the Council as a Veteran twice in the past. Thanked the Council for what efforts had been made in the past including hanging American flags throughout the City. Suggested a site for a skate park. Jeff Koontz - re 6.9 on the Consent Calendar - what is status of other lawsuit regarding revocation of Lanterman's licensing? What about participation of Pomona and Walnut NOVEMBER 23, 1999 PAGE 2 regarding their share of expenses on the lawsuit—have they been requested to pay? S. SCHEDULE OF FUTURE EVENTS: 5.1 THANKSGIVING HOLIDAY - November 25-26, 1999 - City Offices will be closed Thursday, November 25 and Friday, November 26, 1999. City offices will reopen on Monday, November 29, 1999. 5.2 HOLIDAY RIDE - November 26, 1999 - January 2, 2000 - Taxi cab service for D.B. Residents to travel to and from commercial/retail centers in D.B. - fare $.50 one-way. 5.3 CITY COUNCIL MEETING - December 7, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 PLANNING COMMISSION - December 14, 1999 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION - December 16, 1999 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING - December 21, 1999 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr 5.7 CHRISTMAS HOLIDAY - Friday December 24 through Monday, December 27, 1999 - City Offices will be closed in observance of the Christmas Holiday. City Offices will reopen on Tuesday, December 28, 1999. 5.8 HOLIDAY TREE RECYCLING - December 27, 1999 through January 15, 2000 - Recycling of holiday trees through your disposal company. 5.9 MILLENNIUM CELEBRATION - December 31, 1999 7:00 p.m., - 12:30 a.m. - Country Hills Towne Center, Diamond Bar Blvd., between Fountain Spgs. Rd and Cold Spg. Ln. 5.10 CITY COUNCIL MEETING - January 4, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.11 TRAFFIC AND TRANSPORTATION COMMISSION - January 13, 2000 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. CONSENT CALENDAR: Moved by C/Ansari, seconded by C/Huff to approve the Consent Calendar, with the exception of Item 6.9. Motion carried 5-0 by the following Roll Call vote: 6.1 APPROVED MINUTES - Regular Meeting of November 2, 1999 - As amended to reflect that MPT/O'Connor was not present during closed session. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of October 12, 1999. 6.3 APPROVED VOUCHER REGISTER - dated November 23, 1999 in the amount of $1,716,798.23. (Amount to be deducted for Warrant to Cooper's) (MPT/O'Connor abstained for approval of the following warrants related to the Lanterman Forensic Confinement Project as follows: ). 6.4 REVIEWED & APPROVED TREASURER'S REPORT - for October, NOVEMBER 23, 1999 PAGE 3 1999. 6.5 REJECTED CLAIM FOR DAMAGES - Filed by Soon Y. Park November 4,1999 and referred the matter for further action to the City's Risk Manager. 6.6 REDUCED AND EXONERATED SUBDIVISION IMPROVEMENT BONDS (FAITHFUL PERFORMANCE AND LABOR & MATERIAL) FOR TRACT NO. 47850 (DIAMOND BAR WEST PARTNERS) - (a) Bond No. 4188535 - Grading Bond from $399,069.75 to $25,000; and (b) Bond No. 418856S - Landscape and Irrigation from $202,500 to $50,000; and exoneration of: (a) Bond No. 418854S - Sewer/Street/S.D., (b) Bond No. 418855S - Domestic Water, (c) Bond No. 418857S - Monumentation; and direct the City Clerk to notify the Principal and Surety of these actions. 6.7 ADOPTED RESOLUTION NO. 99-79: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING THE DEDICATION OF SANITARY SEWER IMPROVEMENT FOR PUBLIC USE IN TRACT 47850 AND REQUESTING THE LOS ANGELES COUNTY CONSOLIDATED SEWER MAINTENANCE DISTRICT TO COMPLETE ANNEXATION OF THE AREA WITHIN SAID SUBDIVISION AND IMMEDIATELY COMMENCE OPERATION AND MAINTENANCE OF SEWER IMPROVEMENTS KNOWN AS PRIVATE CONTRACT NO. DB -95-002. 6.8 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 23904 RIDGELINE ROAD - Assignment As Security in the amount of $5,850 posted with the City on December 16, 1996 and that the City Clerk notify the Principal and Surety of this action. 6.10 APPROVED CONTRACT AMENDMENT FOR SPECIAL LEGAL SERVICES TO RICHARDS, WATSON & GERSHON FOR REVIEW OF THE CABLE TELEVISION TRANSFER - CENTURY COMMUNICATIONS TO ADELPHIA COMMUNICATIONS - in the amount of $1,000, for a total not to exceed amount of $3,000, and authorize the City Manager to enter into said contract. 6.11 APPROVED INCREASE OF PROP A FUND ALLOCATION TO GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - in the amount of $65,000 from the unappropriated Prop A Fund Balance for the interconnect work along Golden Spgs. Dr. and Lemon Ave. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.9 CONTRACT AMENDMENT FOR SHEPARD, MULLIN, RICHTER AND HAMPTON, LLP - On April 20,1999, the City approved a contract with the law firm of Sheppard, Mullin, Richter and Hampton, LLP (SMRH). SMRH has been retained to prepare and proceed with litigation against the State NOVEMBER 23, 1999 PAGE 4 related to the environmental documentation process for the proposed Lanterman Developmental Center Forensic Expansion project. The contract amount at that time was not to exceed $50,000 for the initial preparation of the litigation. Since that time, the contract has been amended to cover costs associated with the ongoing legal processes. On October 5, 1999, Council approved a contract amendment in the amount of $75,000 for a total allocation of $225,000. It is now necessary to increase the contract amount by $75,000 for a not -to -exceed total amount of $300,000 MPT/O'Connor recused herself from participation in this matter. CM/Belanger provided responses to Mr. Koontz' questions regarding the lawsuits and payments for legal services. Moved by C/Herrera, seconded by C/Huff to approve contract amendment for legal services related to the Lanterman Development Center Forensic Expansion Project between the City and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of $75,000 for a total amount not -to -exceed $300,000. Motion carried 4-0-1 (MPT/O'Connor abstained) by the following Roll Call vote: 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 STATUS OF LANTERMAN DEVELOPMENT CENTER'S PROPOSED FORENSIC CONFINEMENT COMPOUND PROJECT. MPT/O'Connor recused herself from participation in this matter. Report given by C/Huff. Martha Bruske - Asked when Council will stop using the term "forensic" and when will Council let the community begin to heal? Dr. Larry Rhodes - Until the State has completed its plans for placement of forensic patients, the City should stay on top of the matter. 8.2 RESOLUTION NO. 99-80: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY AGREEMENT TO ADD A REPRESENTATIVE OF THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY AS EX -OFFICIO MEMBER - The County of L.A. has made a request to become a party to the Wildlife Corridor Conservation Authority (WCCA) Joint Exercise of NOVEMBER 23, 1999 PAGE 5 Powers Agreement. The County is the governing body of the greater majority of the territory within the corridor, as delineated by WCCA. Further, the County is the single largest source of funding available to WCCA for conservation activities. At the October 27, 1999 WCCA Meeting, the Governing Board adopted Resolution 99-13, recommending that the parties to the WCCA Joint Exercise of Powers Agreement amend the Agreement by adding a representative of the Board of Supervisors as an ex - officio member and by specifying that ex -officio members are non-voting members. Dr. Larry Rhodes - Suggested that Council refuse to adopt the Resolution adding the County as Ex -Officio. C/Ansari suggested sending a letter to WCCA asking for a increase in their Board by 3 members to allow Supervisors from other Counties. MPT/O'Connor stated that WCCA already said no. Moved by MPT/O'Connor, seconded by C/Huff to adopt Resolution 99-80 Approving Amendment One to the Wildlife Corridor Conservation Authority Agreement to add a representative of the Board of Supervisors of Los Angeles County as an Ex -Officio Member. It is further recommended that the Mayor be authorized and directed to execute the proposed Amendment to the Joint Powers Agreement. (Add 5th WHEREAS as read by CM/Belanger). C/Ansari amended the motion to send a letter to WCCA board demanding that more members be added to the Board to make room for the Supervisors from Orange and San Bernardino Counties. MPT/O'Connor stated that that should be done as a separate motion. CM/Belanger stated that these sentiments would be reflected in a letter to WCCA accompanying the Resolution. Motion carried 5-0 by the following Roll Call vote: 8.3 CONSIDERATION OF APPROVAL OF CONCEPTUAL SKATE PARK PLAN FOR PETERSON PARK AND AUTHORIZATION TO RELEASE PLANS AND SPECIFICATIONS FOR BIDS - On August 3, 1999, Council awarded a contract to Purkiss Rose -RSI to design a skate park. Four public workshops were held with resident skaters to develop a consensus conceptual plan. On September 29, a public information meeting was held to discuss potential sites for the skate park. At that meeting, Peterson Park was selected as the primary recommended location for the skate facility. The Parks & NOVEMBER 23, 1999 PAGE 6 Recreation Commission reviewed the conceptual plan and documented resident input at their October 28 meeting. The Commission voted unanimously to recommend to Council the construction of the skate park, as proposed, at Peterson Park. About 500 residences within a quarter mile of Peterson Park were notified of Council's consideration of the skate park at the November 23 meeting. Martha Bruske - Worried that there should have been a public hearing, concerned that the City continues to reduce the amount of park space. This assaults the neighborhoods. Is the City prepared to take on the liability? Will the Sheriff be patrolling the parks? Connie Gutierrez - Lives across from Peterson Park— already lots of congestion in the area. Fields are already filled all summer long and children are running across the street. Felt that a skate board park is needed but disagreed with the use of Peterson Park. Why not use Pantera Park? Darla Farrell - Expressed concern regarding the safety and security of the people using the skate board park due to recent problems experienced in Rancho Cucamonga because of the infiltration of negative elements. Greg Bush - If we can't use the parks for athletic activities, what would they be used for? Why not provide activities for our children? In response to MPT/O'Connor, CM/Belanger indicated that there were four public workshops held regarding the matter and notices were sent to 500 residents concerning tonight's meeting. There is little difference between having a "public hearing" versus placing an item on the agenda for public discussion. MPT/O'Connor - City sent 500 notices to the residents near Peterson Park twice and less than 20 persons have responded, either negatively or positively. Skateboard park was included in the Parks Master Plan and the idea is not staff- or Council -driven, the matter was brought to the City by the public. ACA/Steele explained that constructing a skate board park with the help of design professionals actually provides a City with immunities from liability. CM/Belanger explained that the grass at Peterson Park has been affected by removal of topsoil from the contract for construction of the park in the early days of Cityhood. An irrigation and drainage project will be undertaken NOVEMBER 23, 1999 PAGE 7 next spring to improve the turf. MPT/O'Connor stated that Pantera was not selected because of its hilly terrain and lack of public transportation to the Park. Deputy St. Amant - One of the most frequent calls received by the Sheriff Dept. is complaints about the youth using shopping centers for skate boarding. With their own park, the skate boarders would not interfere with vehicles or pedestrians. The concept is supported by the Sheriff Dept. C/Ansari - Could a crosswalk be installed on Sylvan Glen near the location of the skate board park? DPWD/Liu stated that staff would need to look at pedestrian patterns. Moved by C/Huff, seconded by C/Ansari to approve the conceptual skate park plan for Peterson Park and authorize the release of plans and specifications for bids. Motion carried 5-0 by the following Roll Call vote: 9. NEW BUSINESS: 9.1 RESOLUTION NO. 99-81: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 16 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY - Since the inception of the Redevelopment Agency, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. On October 5, 1999 the DBRDA approved a contract for professional services related to the creation of an Economic Development Strategic Plan in the amount of $187,000. This, plus an additional $118,920 to cover final FY 98-99 expenditures and purchase order carryover, makes an advance and reimbursement agreement in the amount of $305,920 necessary. Moved by C/Herrera, seconded by C/Ansari to adopt Resolution No. 99-81 Approving Advance and Reimbursement No. 16 with the Diamond Bar Redevelopment Agency in the amount of $305,920. Motion carried 5-0 by the following Roll Call vote: 9.2 RESOLUTION NO. 99-82: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE NOVEMBER 23, 1999 PAGE 8 AGENCY FOR PART OF THE COST OF STREET IMPROVEMENTS - The D.B. Redevelopment Agency adopted the Diamond Bar Economic Revitalization Area Plan in July, 1997. Included within this project area is the Gateway Corporate Center. To aid in this development, Council approved contract amendments to the current slurry seal contracts, which incorporated the Gateway Corporate Center streets. The understanding is that the Redevelopment Agency will reimburse the City. In addition to slurry sealing streets within the Gateway Corporate Center, the Agency will also be designing and installing traffic signals at Valley Vista/Gateway and on Bridgegate. The cost of the slurry seal amendments and design of the traffic signals is $49,406. The D. B. Economic Revitalization Area Plan also included a listing of potential traffic improvements, which should be done within the project area. The Agency is now ready to award design contracts for some of these improvements. The design cost for these improvements is $41,300, for a grand total of $90,706. Moved by C/Ansari, seconded by C/Herrera to adopt Resolution No. 99-82 Approving Advance and Reimbursement Agreement Number P4 with the Diamond Bar Redevelopment Agency in the amount of $90,706, as amended. Motion carried 5-0 by the following Roll Call vote: RECESS TO REDEVELOPMENT AGENCY 9:35 p.m. 1. CALL TO ORDER: Chair/Ansari called the meeting to order at p.m. in the Auditorium of the South Coast Air Quality District, 21865 E. Copley Dr., Diamond Bar, CA. ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Huff, C/Ansari Also present were: Terrence L. Belanger, Executive Director; Craig Steele, Assistant Agency Attorney; James DeStefano, Community Services Director; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: Moved by VC/Huff, seconded by AM/Herrera to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote: 3.1 APPROVED MINUTES - Regular Meeting of November 2, 1999 - As submitted. NOVEMBER 23, 1999 PAGE 9 3.2 APPROVED VOUCHER REGISTER - dated November 23, 1999 in the amount of $891.00 3.3 REVIEWED AND APPROVED TREASURER'S REPORT - for October 1999. 3.4 (a) AWARDED CONTRACT FOR LEFT TURN TRAFFIC SIGNAL DESIGN SERVICES TO WARREN SIECKE - Golden Spgs. Dr./Lemon Ave. (NB/SB and EB/WB directions, Diamond Bar Blvd./Sunsent Crossing Rd. (EB/WB), Pathfinder Rd./Brea Canyon Rd./Fern Hollow Rd. (EB/WB), Brea Canyon Rd./Lycoming St. (NB/SB), Pathfinder Rd./Evergreen Spgs. Dr. (EB/WB), and Golden Spgs. Dr./Ballena Dr. (NB/SB) in an amount not -to -exceed $27,300 and provide a contingency amount of $3,000 for project change orders to be approved by the Executive Director, for a total authorization of $30,300. (b) AWARDED CONTRACT FOR TRAFFIC SIGNAL DESIGN SERVICES ON BRIDGE GATE DRIVE TO WARREN SIECKE - to be located at Bridge Gate Dr., related to development of Lot 16 in the Gateway Corporate Center in an amount not -to -exceed $6,300 and provide a contingency amount of $700 for project change orders to be approved by the Executive Director, for a total authorization of $7,000. 3.5 AWARDED CONTRACT FOR TRAFFIC SIGNAL MODIFICATION DESIGN SERVICES AT THE INTERSECTION OF GOLDEN SPRINGS DRIVE AND GRAND AVENUE TO LINSCOTT, LAW AND GREENSPAN - in an amount not -to -exceed $9,980 and provide a contingency amount of $1,020 for project change orders to be approved by the Executive Director, for a total authorization of $11,000. 4. PUBLIC HEARINGS: None S. OLD BUSINESS: None 6. NEW BUSINESS: 6.1 RESOLUTION NO. RA99-09: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 16 WITH THE CITY OF DIAMOND BAR - Since the inception of the Redevelopment Agency, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. On October 5, 1999 the DBRDA approved a contract for professional services related to the creation of an Economic Development Strategic Plan in the amount of $187,000. This, plus an additional $118,920 to cover final FY 98-99 NOVEMBER 23, 1999 PAGE 10 expenditures and purchase order carryover makes an advance and reimbursement agreement in the amount of $305,920 necessary. Moved by AM/Herrera, seconded by AM/Chang to adopt Resolution No. RA99-09 Approving Advance and Reimbursement No. 16 with the City of Diamond Bar in the amount of $305,920. Motion carried 5-0 by the following Roll Call vote: 6.2 RESOLUTION NO. RA99-10: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF STREET IMPROVEMENTS - The Redevelopment Agency adopted the Diamond Bar Economic Revitalization Area Plan in July, 1997. Included within this project area is the Gateway Corporate Center. The Agency is currently developing the Gateway Corporate Center. To aid in this development, Council approved contract amendments to the current slurry seal contracts which incorporated the Gateway Corporate Center streets. The understanding is that the Redevelopment Agency will reimburse the City. In addition to slurry sealing streets within the Gateway Corporate Center, the Agency will also be designing and installing traffic signals at Valley Vista/Gateway and on Bridgegate. The cost of the slurry seal amendments and the design of the traffic signals is $49,406. The D.B. Economic Revitalization Area Plan also included a listing of potential traffic improvements, which should be done within the project area. The Agency is now ready to award design contracts for some of these improvements. The design cost for these improvements is $41,300, for a grand total of $90,706. Moved by AM/Herrera, seconded by AM/Chang to adopt Resolution No. RA99-10 Approving Advance and Reimbursement Agreement Number P4 with the City of Diamond Bar in the amount of $90,706. Motion carried 5-0 by the following Roll Call vote: 7 . AGENCY MEMBER COMMENTS: None 8. ADJOURNMENT: 9:43 p.m. RECONVENE CITY COUNCIL MEETING: 9:43 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: C/Huff suggested formation of a Diversity Advisory Board. 11. COUNCIL MEMBER COMMENTS: 12. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 10:25 p.m. in memory of John NOVEMBER 23, 1999 PAGE 11 Chang and Edna Headley. CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Herrera FROM: Linda G. Magnuso; �aance Director - SUBJECT: Voucher Register, November 23,1999 DATE: November 19, 1999 Attached is the Voucher Register dated November 23, 1999. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. .... ...... ... . ....... ... ......... -7 -7 lk �_��` t' _ - '- - r - F11, 7' FLIN BATED [7�T= PAr -7: 7 illil"`/`)" LIU E THR'u-. ri ray ------- ----- 7 1 c;. ;, -:r:. . RUN --E: 7 TMT President Nick Anis Vice President Mei Mei Ho Treasurer: Mei Mei Ho Secretary: Mary Payton Board Member. Ed Beiderman Council Sub Committee Reps: Councilmember Eileen Ansari Councilmember Bob Huff DIAMOND BAR SISTER CITY, INC. 1125 Bramford Court • Diamond Bar, CA 91765 Tel: 909-860-6914 • Fax: 909-396-0014 • Email: dbsc@travel-watch.com November 23, 1999 Mr. Wen Chang Mayor City of Diamond Bar 2660 East Copley Drive Diamond Bar, CA 91765 Dear Mayor Chang: Congratulations on all your hard work in organizing and coordinating the recent cultural exchange trip to China. We know how much work it takes, and it's obvious the trip was a smashing success. We are enclosing a letter addressed to the World Journal/Chinese Daily News regarding an article they published on the trip. This article has some factual errors about the trip to our Sister City two years ago which we wish to get corrected. We realize these errors were not attributed to quotes from you, but since you apparently have a good rapport with the Chinese press, any assistance you can give us in correcting the story's inaccuracies would be much appreciated. Diamond Bar Sister City greatly appreciates your generous financial support over the past two years, and your invitation for two of our members to attend the trip. However, we would have appreciated being included in the early planning stages of this trip. In this way, several of our members who expressed interest (but had scheduling conflicts) would have been able to attend. We would also have liked for our organization to coordinate this trip so that the participant's travel expenses could be (totally or partially) tax deductible. It would also have made it easier to obtain sponsorships for any residents wishing to participate who lack the financial resources. Finally, Diamond Bar Sister City is a non-profit organization with the mission of promoting cultural and educational exchange and this trip precisely fits, our mission. This way our organization can continue to be active and maintain it's non-profit status and visibility in the community. It is our hope that in the future the Diamond Bar City Council will work with and/or through us in coordinating these kinds of activities. We would like to improve communications between the City Government and our organization. According to the newspaper, there have been several communications between Chinese cities and the City. We would like to have received carbon copies of these communications and for DIAMOND BAR SISTER CITY* INC. 1125 Bramford Court • Diamond Bar, CA 91765 Tel: 909-860-6914 • Fax: 909-396-0014 • Email: dbsc@travel-watch.com President: Nick Anis our board and membership to be briefed about any parturient discussions and activities. We would also appreciate the City also referring these queries to us so that in addition to Vice President Mei Mei Ho the City, we may also establish a dialog. Just as the City of Diamond Bar is FREE to interact with any city it wants and establish any relationship it wishes to, Diamond Bar Sister City is an independent non-profit organization. Treasurer: Mei Mei Ho However, we would prefer for us to work together and in principal we would tend to follow the city's lead in these matters. Secretary: Mary Payton The Diamond Bar City Council voted to establish a Sister City and established a policy of working with and through Diamond Bar Sister City, Inc. To the best of our knowledge, the City Council was very pleased with the previous events that were conducted in conjunction Board Member. EdBeidernan With Diamond Bar Sister City. We would also like for Diamond Bar Sister City (like other non-profit groups in town) to be budgeted for future support consideration. Council Sub Committee Reps: Thanks again for all your support, your kind invitation, coordinating such a wonderful trip, and for your assistance in getting the article corrected. Councilmembei Eileen Ansori Councilmember Bob Huff Sincerely yours, i Nick Anis, Jr. President Diefi Iom 5M SISTER CITY, INQ 1125 Bromford Court • Diamond Bar, CA 91765 Tel: 909-860-6914 • Fax: 909-396-0014 • Email: dlax0travel-watch.com November 23, 1999 Press Nide Mis Ching -Fang Ching Chinese Daily News/World Journal VIA FACSIMILE: 323-263-9860 Vice President Mei Mei Ho Dear Ms. Ching: We would like to make some clarifications regarding your article _ y pu y ! S Whild t t +c fgVeYrth=4 accurately and yetc,�„rtb�l�2 rn�repre��pt the spirit � A and factpW9W -I a tr&;p no, d ar off:iGials rpade.tp, S SHR Taiwan in 1997. :SISTER CITY. INC. 1 ALL OF THE PEOPLE WHO ATTENDED THE TRIP PAID THEIR BoadMem EdBedemran OWN WAY. The 1997 trip was not totally underwritten by the Taiwanese government, as characterized in your article, and there was no controversy from either the local community or Taiwanese government over the issue of hospitality being offered by the Taiwanese government. The controversy in the local community that did occur centered on two points: Council Sub Committee Reps 3 a) whether taxpayers' money was used; b) whether there existed a need to � ;, resida�t Mei Mei ho Coundimember Eileen Ansd establish a sister city relationship with a city in Taiwan. _.. Cwdffwjx U M.. ..2 Diamond Bar Sister City, Inc., a non-profit organization, was very much involved in selecting a s}sterycity, then,gai*g official City support. It was ireusu er 440a Dmamo d Biagi ist r C# ij r pt 4`h0,C ty yqf Diamond Bar that organized. the r {�, trip, making it a reality for many of the community to participate - � •members i in the delegation by-raisnig' funds_ to pa for those who were not ie)*Ju 81 ' financially capi�ile df eoiinWto `The Mayor of San Hs a; Taiwan, was ; f c ri . ' very gracious and insistent that we include as many members in the delegation as we could. Diamond Bar Sister City, Inc. made it possible for 49 people to go. 3 There was never any request from the members of that delegation, or Diamond Sister City, that the Taiwanese government pay for the trip. All arrangements were made via the Taipei Economic and Cultural Office in Los Angeles. Hospitality was extended by the San Hsia government to the ., Lonumrtee Reps: delegation. 4 Members of that delegation paid approximately US$900 for a nine -day �aur,6lreinber Eileen Ansori visit and stayed in a three -star hotel. �ounciimember Bob Huff Ms. Ching -Fang Ching November 23, 1999 Page 2 San Hsia has made two visits to City of Diamond Bar. The first visit, in September, 1996, formalized our relationship. The second visit in July, 1997, was a student exchange Program. Twenty-seven students visited Diamond Bar for a week. Again, as a non-profit facilitating agency, Diamond Bar Sister City, Inc. was very vital and instrumental in the Program. We rained necessary fiUldfi to pay for a whole week's activities for the students, including a visit to two amusement parks, a beach party, a local theater, hotel accommodation for the leaders of the delegation and housing for the students with local families so that they would experience "life the American way" first hand. The cost of food, lodging, and transportation for this delegation from San Hsia exceeded US$ 10,000 in cash and in-kind contributions. No taxpayers' money was used in either trip due to the efforts of Diamond Bar Sister City. To our knowledge, you did not seek first-hand, accurate sources for your article, which erroneously implied that our trip to Taiwan was controversial and improper because it was totally paid for by the Taiwanese government. Neither then Mayor Bob Huff, who led the delegation, nor any members on the board of Diamond Bar Sister City, Inc. were contacted for verification of your article's information. We don't know who the source is for information in your article. Although Mayor Wen Chang has been one the major contributors to Diamond Bar Sister City since his election to the city council, Mayor Chang did not know much about the trip as he was not a member of that delegation, nor was he involved in Diamond Bar Sister. City or the city government at that time. Your article implied, if not outright claimed, the trip made in 1997 to Taiwan was handled improperly. It simply is not true. We are forwarding this letter to the Taipei Economic and Cultural Office for their input, and we will willingly offer our sincere apology if they concur with the opinion as reported in your article. The members of the delegation led by Mayor Chang this year paid US$1,600 for a fifteen -day trip, and stayed at some top-flight hotels covering a host of key tourist cities in China. Hospitality was offered by the Chinese government and/or Chinese businesses, and accepted by the members of the delegation. If a distinction must be drawn between the two trips, it would be this: the 1997 trip to Taiwan was a result of a budding Sister City relationship, enjoying much broader support and more represent4tion within its 49 delegates. This delegation was comprised of city officials, school board members, school teachers from both of the city's school districts, health care professionals, Red Cross worker, city librarian, and members from the Diamond Bar Chinese Association, and a pastor from a local church, among others. Daring the trip, the delegation visited schools, places of worship, historical and cultural centers, and a local festival. We had opportunity to have meals with residents in their own homes. The delegation truly participated in the cultural and educational fabric of Ms. Ching -Fang Ching November 23, 1999 Page 3 Taiwanese society, which is the Diamond Bar Sister City's primary charter. This year's trip to China, while reported to be a result of Chinese cities requesting a Sister City relationship with Diamond Bar, did not involve Diamond Bar Sister City, Inc. However, to say the 1997 trip was "controversial" two and a half years later, when those involved experienced otherwise, is a slap in the face to those who sacrificed time away from family and jobs to forge a bond between two cities separated by language, culture, and a vast ocean. In sum, there was no controversy surrounding the 1997 trip. Members did pay their own way. We therefore request that you issue a statement to correct the inaccurate information in your article of November 9h. Sincerely, Nick Anis President Encl. Mei Mei Ho Vice President/Treasurer C.C. Mayor Wen Chang @ 909-861-3117 Members of Diamond Bar City Council @909-861-3117 Mr. Jason Yuan, Director General, Taipei Economic and Culture Office, Los Angeles @213-383-3245 World Journal/Chinese Daily News Tuesday, November 9, 1999 Intention to form sister city relationship with the City of Diamond Bar from Three cities from the Provinces of Sandong, and Jiang Su and Mayor Wen Change led a friendship delegation to China Ching -Fang Chang, Diamond Bar After City of Walnut confirmed its intention to establish sister cityhood with Su -Lin, County of Taipei, several cities in Mainland China have indicated their interests in establishing sister cityhood with City of Diamond Bar. These cities include City of Long Ko, City of Rong Cheng, Sandong Province, and City of Tai Chung, Jiang Su Province. At the invitation of these cities, Mayor Wen Chang, On November 70i, led a delegation of 20 members on a friendship trip to China for a period of two weeks. However, 'The purpose of this trip is not to establish sister cityhood. It is just a visit," stressed Mayor Wen Chang. Except for city councilmember Bob Huff who had just won his re-election to city council, the delegation includes Mayor Wen Chang, four other city councilmembers, city manager Belanger, and members from Chamber of Commerce, Chinese Association, Friends of the Library. There are about 20 members. The members of this delegation pay for their own way. They did not spend any of the taxpayers' money, nor did they accept any hospitality from the Chinese. Three years ago, City of Diamond Bar established sister cityhood with San Hsia, County of Taipei. A delegation of 40 to 50 members visited San Hsia. At the time, the Taiwanese government underwrote all of the expenses associated with this trip. It caused a lot of controversy in the community. At first, Mayor Wen Chang was not "enthusiastic" in leading a delegation to China. He said "there is no free lunch in the world." Unless the members pay their ways, and "not give any excuse for controversy," Mayor Wen Chang was not going to lead the delegation. Upon the unanimous agreement by the members of the delegation to pay for their own way, Mayor Chang, right after his other trip to China and Hong Kong with the members from the "Chinese Elected Officials", agreed to lead this delegation to China. He amusingly said, "I am about to become a tour guide." As for establishing sister cityhood, Mayor Wen Chang says, "the relationship between sister cities is just like the relationship between married couples. It takes efforts to maintain the relationship; otherwise, after a period of time, relationship becomes mere routine formalities." He says the purpose of this visit focuses on exchanges on culture, economic and trade, and city planning issues in the hope to expand the global view of City of Diamond Bar. D 12!2 IOWA-* TUESDAY, NOVEMBER 9, 1999 , it I as Blt ° *.a p:if �k A X -q�.t� It 19 � +r f + Lk ° it PE' Atas , p & ffl'x*xA *i Jett 49 4 19 AW�ff .00 �C9<7LJl�7c�IN�e�cl� �a2� 21 R° Aa a , - .- �gf RTS®r EH it %RIX a ® x-PTC+�R°L�v APP' � 06 RAM SJJT i� �kRi�4F��pc -Irr :I*Ik Rai :W-t-ORA pi k jE®A RA9 1 Ei �►` _ F11,J � J%f R n' to VIC0 11 u� E °, ` "Ju f 7 n fi TJ£ Win - a A T IM acpR�F *R fv , z *14AT ' p(i * *fA ,R j IB 7 r; son �t ra ,� x�Av-° PIN RESOLUTION NO. 99 - _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY AGREEMENT TO ADD A REPRESENTATIVE OF THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY AS AN EX -OFFICIO MEMBER. WHEREAS, on October 27, 1999, the Governing Board of the Wildlife Corridor Conservation Authority (WCCA) adopted Resolution 99-13 to recommend that the parties to the WCCA Joint Exercise of Powers Agreement amend the Agreement by adding a representative of the County of Los Angeles Board of Supervisors as an ex -officio member and by specifying that ex -officio members are non-voting members; and WHEREAS, pursuant to the Joint Exercise of Powers Act (Government Code Section 6500 et sec ), and Section 21.0 of the Joint Exercise of Powers Agreement relating to amendments, the Agreement shall be amended, solely, upon the adoption of a resolution to amend, by each party to the agreement; and WHEREAS, the jurisdiction and interests of the WCCA are related to that of the Puente Hills Landfill Native Habitat Preservation Authority in Los Angeles County; and WHEREAS, to provide coordination and encourage continuity of planning among local governments in the area covered by the WCCA and the Puente Hills Landfill Native Habitat Preservation Authority in Los Angeles County, it is in the interest of the WCCA to include the County of Los Angeles as an ex -officio member in the WCCA. WHEREAS, while supporting the proposed Amendment, the City of Diamond Bar continues to believe and advocate the inclusion of the County of Los Angeles as a full voting party to the WCCA Joint Exercise of Powers Agreement. NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND DECLARED BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AS FOLLOWS: That the City Council of the City of Diamond Bar resolves and agrees to amend the Wildlife Corridor Conservation Authority Agreement as follows: Section 5.1(e) is hereby amended to read: (e) A representative of the California Department of Fish and Game shall serve ex -officio as a non-voting member. Section 5.1(f) is hereby added: (fl A member or representative of the Los Angeles County Board of Supervisors shall serve ex -officio as a non-voting member. PASSED, APPROVED AND ADOPTED this day of Mayor 1999. I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the Cit by the following y Council of the City of Diamond Bar held on the day of vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar AA MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR 4A NOVEMBER 2, 1999 CLOSED SESSION: 5:15 p.m., Room CC -8, SCAQMD Building, 21865 E. Copley Drive. a) Conference with Legal Counsel - Existing Litigation, Government Code Section 54954.5: City of D.B. vs. State of California - Jack Rubens, Richards, Watson & Gershon, announced the decision of the Department of Developmental Services to not rescind the environmental document even though the project was rescinded. The Mitigated Negative Declaration remains in full force and effect. Council directed Mr. Rubens to file an appeal of the Trail Court decision if the State does not rescind the Mitigated Negative Declaration by December 1, 1999. b) Conference with Legal Counsel - Existing Litigation (Government Code Section 54956.9(a) - Barbara Beach-Courschene, et al vs. D.B. Redevelopment Agency, Case No. BC175655 - no reportable action taken. c) Conference with Legal Counsel - Existing Litigation, Government Code Section 54954.5: S. Warren -Jackson vs. City of Diamond Bar, EEOC Case No. 340991840 - no reportable action taken. Closed Session adjourned at 6:30 p.m. 2. CALL TO ORDER: Mayor Chang called the regular City Council meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Diamond Point Elementary School. The National Anthem was sung by "OUTASIGHT", (Eli Del Rio, Otis Albert and Robert Smith) INVOCATION: The Invocation was given by Dr. Ted Martinez, Evangelical Free Church of Walnut. APPROVAL OF AGENDA: Mayor Chang added two items to Special Presentations, Certificates, Proclamations. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NOVEMBER 2, 1999 PAGE 2 CITY COUNCIL 3.1 Presentation by students from Diamond Point Elementary School - Pledge to be "Drug Free'. 3.2 Presented Certificates of Recognition to members of "OUTASIGHT". 3.3 Presented Certificate of Recognition to Steven Acciani, Los Angeles County Teacher of the Year 2000. 3.4 Presentations made to City Employees Recognizing Five and Ten Year longevity. PUBLIC COMMENTS: Marie Elena Arenas, District Manager for Starbucks Coffee, announced the opening of the new Starbucks store on Saturday, November 6 at 6:00 a.m. She thanked the City's Planning staff for their support and assistance. Clyde Hennessee believed that the City should proceed with haste to annex its sphere of influence. Jeff Koontz, Executive Director, Chamber of Commerce, welcomed Starbucks to the community. He announced a Chamber Mixer to be held at Platinum Restaurant on November 3. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION MEETING - November 9, 1999 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.2 VETERANS DAY - November 11, 1999 - City Hall offices will be closed in observance of Veteran's Day. City offices will reopen on Friday, November 12, 1999. 5.3 CITY COUNCIL MEETING - November 23, 1999 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 TRAFFIC & TRANSPORTATION COMMISSION MEETING - November 18, 1999 - 7:00 p.m., SCAQMD, Room CC -2,21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION MEETING - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.6 SMALL BUSINESS SEMINAR - (Import -Export, the Ins and Outs) November 23, 1999 - 7:00 p.m. to 9:00 p.m., Room CC -6, SCAQMD Headquarters Building, 21865 E. Copley Dr. 5.7 COLLEGE PREPARATION SEMINAR - February 5, 2000, 2:00 p.m. to 4:00 p.m. at D.B.H.S. NOVEMBER 2, 1999 PAGE 3 CITY COUNCIL 6. CONSENT CALENDAR Consent Calendar with following Roll vote: C/Herrera moved, C/Ansari seconded, to approve the the exception of Item No. 6.8. Motion carried by the AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES - Regular Meeting of October 19, 1999 - as submitted. M/Chang abstained. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of September 28, 1999. 6.3 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of September 9, 1999. 6.4 APPROVED VOUCHER REGISTER - dated November 2, 1999 in the amount of $789,238.21. MPT/O'Connor recused herself from voting on the following items relating to the Lanterman Forensic Confinement Project: P.O. 9009 in the amount of $1,471.45; P.O. 9354 in the amount of $34,978.13, and P.O. 9355 in the amount of $10,605.00 6.5 REVIEWED AND APPROVED TREASURER'S REPORT - for September, 1999. 6.6 APPROVED NEW TEN-YEAR COMMUNICATIONS SITE LEASE FOR THE EASTGATE RESERVOIR SITE - authorized execution of a new ten- year Communications Site Lease with the Walnut Valley Water District. 6.7 APPROVED PURCHASE ORDER FOR HOLIDAY BANNERS - authorized purchase of up to 148 holiday vertical banners from Dekra-Lite in an amount not to exceed $33,900. MPT/O'Connor voted NO. 6.9 APPROVED CONTRACT AMENDMENT WITH KLEINFELDER, INC. FOR CONSTRUCTION SERVICES FOR THE MINNEQUA REMEDIATION PROJECT - for grading observation, laboratory testing and project management in an amount not to exceed $25,674. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.8 SECOND READING OF ORDINANCE NO. 13(1999): AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING ADMINISTRATIVE PROCEDURES AND PENALTIES FOR CERTAIN VIOLATIONS OF THE DIAMOND BAR MUNICIPAL CODE AND AMENDING THE DIAMOND BAR MUNICIPAL CODE - On October 19, 1999, Council reviewed the Code Enforcement Policy and approved first reading of Ordinance No. NOVEMBER 2, 1999 PAGE 4 CITY COUNCIL 7 13(1999) adopting administrative procedures and penalties for violations of the Municipal Code. In addition, Council adopted Resolution No. 99-77 establishing fines and penalties for violations of the Municipal Code. The use of proactive code enforcement policies and civil citation procedures is designed to improve the timeliness and effectiveness of the code compliance program. MPT/O'Connor requested that the Ordinance be corrected to read "all violations" rather than "certain violations." Following discussion, C/Ansari moved, C/Herrera seconded, to waive full reading, approve second reading by title only and adopt Ordinance No. 13(1999) establishing administrative procedures and penalties for certain violations of the Diamond Bar Municipal Code and amending the Diamond Bar Municipal Code, and setting a one year review period with the subcommittee in August, 2000. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Huff ABSENT: COUNCIL MEMBERS - None PUBLIC HEARINGS: 7.1 RESOLUTION NO. 89-97N: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - All cities are required to adopt conflict of interest codes designating certain positions participating in making decisions which may affect financial interests. Since adoption of the City's Code on October 3, 1989, amendments have been necessary to add new positions or delete obsolete positions. M/Chang opened the Public Hearing. There being no testimony offered, M/Chang closed the Public Hearing. C/Herrera moved, C/Ansari seconded, to adopt Resolution No. 89-97N adding the positions of Community Services Assistant, Public Works Supervisor, Recreation Superintendent, Senior Accountant and Senior Administrative Assistant and deleting the positions of Accounting Manager, Administrative Analyst, Assistant City Manager and Transportation Planner. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/ O'Connor, M/Chang NOES: COUNCIL MEMBERS - None NOVEMBER 2, 1999 PAGE 5 CITY COUNCIL ABSENT: COUNCIL MEMBERS - None 8. OLD BUSINESS: MPT/O'Connor recused herself from discussion of the Lanterman matter and left the dais. 8.1 STATUS OF LANTERMAN DEVELOPMENTAL CENTER'S PROPOSED FORENSIC CONFINEMENT COMPOUND PROJECT - report given by C/Herrera regarding her meeting with Clifford Allenby at the State Department of Developmental Services. C/Herrera stated that she, C/Huff and CM/Belanger met with Clifford Allenby on Friday, October 29 for about 90 minutes. One of the primary questions that the group asked Mr. Allenby was to rescind the Mitigated Negative Declaration. Mr. Allenby stated that that was not completely within his department's power to do so and that it would take joint action by his department as well as the legislative branch, which would include the Governor, and that he would be meeting with the Governor to discuss the rescission. The project of Forensic Severe Behavioral that was slated for Lanterman has been rescinded and the Department of Developmental Services does not know what programs they will now have at Lanterman. They have a lot of clients that need to be shifted from Napa, which is very overcrowded. At this time, the State does not have a clear plan for shifting clients of certain categories to which locations. The group stated that there was tremendous concern on the part of the community and that the community needed to understand the whole category of severe behavioral. Mr. Allenby then stated that it was probably time to start assigning administrators from the Department of Developmental Services to begin holding community meetings in order to better inform the public. He made a commitment that, prior to recommending any program for Lanterman, he would first communicate that recommendation to D.B. and its residents through C/Herrera. This recommendation will be forthcoming prior to January 10. The bulk of the $4.9 million dollars originally allocated to Lanterman remains in place and it is not known how this money will be used. If there is a modification in the original plan, it needs to be submitted by the Department of Developmental Services to the State Legislature prior to January 10, 2000. Whatever it is that they decide to do, Mr. Allenby clearly made the commitment that he would first communicate that information to the City through C/Herrera. She reported that they were disappointed that the Mitigated Negative Declaration was not withdrawn and they made it very Gear that if it was not withdrawn, that the City may very well be filing an appeal. In fact, during tonight's closed session, Council authorized an appeal of the case in the event that the State does not withdraw the Mitigated Negative Declaration by December 1, 1999. C/Huff stated that the proposal for the State to rescind the Mitigated NOVEMBER 2, 1999 PAGE 6 CITY COUNCIL Negative Declaration was intended as a demonstration of good faith on the part of the State. Everyone is saying that the project has been abandoned and that we've won and yet the State is holding an environmental document that can be enacted. Mr. Allenby says that he wants to help heal the wounds of the community and bring better understanding to the residents. The Advisory Committee felt that the first thing the State could do to help reinstate trust about Lanterman and the State was to withdraw the document. There is much confusion with respect to what has occurred. The forensic program that was proposed has been dropped. That does not mean that the State will not do something in the future. Now that the community has a heightened awareness, we will monitor what the State is doing and make sure that what they propose is compatible with the community. Just because one hurdle has been cleared does not mean that others will not present themselves in the future. In this case, there may never be a conclusion to this matter. The cities won the lawsuit but it does not mean that there is not some other plan in the works. As a result, a commitment level of the Council and the community needs to be maintained. In the meantime, the citizens can continue to write letters to the Governor expressing concern about the environmental document. CM/Belanger stated that the project, which was designed and proposed by the State of California, was rescinded. In order for them to move forward with another project, the State would have to go through the same process they went through to get to where they were when they proposed the project for approval earlier this year. Anything the State does in the future will require the same process and any such project is something that the City would be fully aware of. One of the recommendations by Special Counsel is that the City should continue to keep in contact with various State departments and regularly request information from them as a way of monitoring their efforts. The City will use whatever means are at its disposal to continue to monitor what it is that the State is doing. To date, the State has expended about $500,000 to $750,000 of the $4.9 million allocated. C/Herrera explained that the State had three years from the time the monies are allocated in which to spend the money or submit a modification of the plans or a modification of the intent for the use of the funds. Approximately half of that time has passed and 18 months remain, so the State is compelled to figure out how they want to proceed. There are 150,000 clients in the developmental category with 70% living at home and 4,000 clients residing within the five developmental centers throughout the State. Many of those facilities are aging and the State is facing facilities problems. There is a need to shift clients from one location to another or to perhaps several smaller locations. As previously stated, Mr. Allenby made the commitment that he will communicate with the City through her prior to determining what will take place at Lanterman. She will keep in close contact with Mr. Allenby to see what is occurring and as NOVEMBER 2, 1999 PAGE 7 CITY COUNCIL soon as she receives any information, she will pass it along to the Lanterman Advisory Committee and the residents. Sue Sisk stated that the Windmill article is misleading. A subsequent article will clarify the issues. She believed that the facility plans to initiate some kind of program and the community needs to remain watchful. She encouraged residents to sign the letter addressed to Governor Davis requesting that the State rescind the Mitigated Negative Declaration, be aware that the community is opposed to any severe behavioral program at Lanterman, and that the State provide notice to the adjacent communities of any plans for Lanterman Developmental Center. MPT/O'Connor returned to the dais. 8.2 RESOLUTION ON 99-02A: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 1999- 2000 - Continued from October 19, 1999. In January, 1999, Council approved the 1999-2000 funding allocations for the Community Development Block Grant (CDBG) Program. In January, the City was limited to allocating a maximum of 15% ($55,929) to public service projects. Due to the limitation, the City could not fund a majority of the public service requests. In August 1999, the City was informed of the authorization to allocate up to 25°x6 of the total allocation for public service projects, an additional $37,286 for a total public service authority of $93,215. The City has unallocated CDBG funds that can be used for public service projects. All projects that requested CDBG monies are not being funded. The Finance Subcommittee reviewed the additional funding recommendations. Alison Meyers, Associate Branch Director, D.B./Walnut YMCA, thanked the Council for the opportunity to receive additional funds. To date, all of this year's funding for Day Camp has been expended. With the Council's assistance, there will be monies available to fund Day Camp for the rest of the year. Richard Martindale and Priya Mohan, Center for Independent Living, asked for Council's support of their programs. C/Ansari moved, C/Huff seconded, to adopt Resolution No. 99-02A amending the City's Community Development Block Grant Program for Fiscal Year 99-2000 and authorizing the City Manager to sign all necessary documents. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/ O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None NOVEMBER 2, 1999 PAGE 8 CITY COUNCIL 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the City Council Meeting to the Redevelopment Agency at 8:40 p.m. RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council Meeting at 8:50 p.m. 10. COUNCIL SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: C/Huff said that regardless of the election outcome, it has been a pleasure working with his colleagues in representing the members of the community. He spoke about political propaganda which alleged that he and C/Herrera engaged in a "backroom" deal to bring the Lanterman Forensic process to the City. He stated that Lanterman is a State project in a neighboring city. Nothing D.B. did could possibly bring this to the community. Council discussions are held in the light of the day and it is unfortunate that people resort to negative political tactics. C/Ansari commented on her testimony on behalf of the Water Policy Committee at the meeting of the Associated Water Agency on October 19. She is concerned about Southern California receiving its fair allotment of water as a result of the forthcoming bond issue, 65°% of which will be paid by southern California. She attended senior citizens' functions during the past two weeks and commented that "they really know how to give a party." She is a member of Southern California Association of Governments (SCAG). The organization has been experiencing problems. Tomorrow, the organization will hold a retreat. She will keep the community posted. She attended the Walnut Valley Candidate Forum. She and MPT/O'Connor serve on the Millennium Committee. The location has been moved to the Country Hills Towne Center due to public concerns with holding the event at the intersection of Grand Ave. and D.B. Blvd. She commented on today's election. C/Herrera stated that she appreciated citizens who exercised their right to vote. She spoke about the lies that were circulated during the campaign. She emphasized that as she receives information from Clifford Allenby regarding Lanterman, she will share this information with the Council, the Lanterman Advisory Committee and with the citizens of D.B. She thanked her supporters and asked the community to remain vigilant with respect to Lanterman concerns. MPT/O'Connor spoke about activities that occurred in the City during the last two weeks: On October 20, D.B. hosted the Contract Cities Association. More than 120 colleagues from 40 different cities participated. She thanked staff for the excellent preparation. Featured speaker, Gil Garcetti, District Attorney, was involved in an accident on the way home and thankfully was not injured. On October 21, a Skate Park Design meeting was held during which the concerned youth reviewed proposed designs. The location being considered for the facility is at Peterson Park. A second information notice will be sent to the residents in the area. On October 22, she spoke before a third grade class at Mt. Calvary NOVEMBER 2, 1999 PAGE 9 CITY COUNCIL about how City government works. That evening, she represented D.B. at the first CalPoly Pomona Founders Day Celebration at the Disneyland Hotel. On October 23, the Chamber's Business Expo was well represented by the vendors. She also spoke about the Chamber's New Member Mixer. Last week was Red Ribbon week at the schools. She attended Diamond Point Elementary School and Golden Springs Elementary School's observances. On October 28, she attended an 11th Anniversary meeting, which will be held in April 2000. Regarding the Millennium Celebration, she and two City staff members visited every business in the Country Hills Towne Center, three of which were closed, to insure their approval of locating the celebration in their shopping center. No businesses were opposed. The next step is to contact area residents. She stated that Pop Warner held a four-day festival at that location and there did not appear to be any problems. She asked staff to review the contract for a fiscal analysis of the proposed community center. The 60 -day contract was awarded on August 3 and it is now 90 days later and the information is not available. She asked for a report on a remedy of this situation. M/Chang announced absentee election results. He concurred with his colleagues who stated that there have been no Council "backroom" deals. The Council is very careful to comply with all of the laws that pertain to the business of the City. The Council's primary intent is to truthfully represent the facts to the community. He spoke about attending the SRA gathering in China and Hong Kong. 11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 9:18 p.m. in memory of Rose Becker, Judith Morris, Robin Schuller and Glenn Thomas, to Tuesday, November 23, 1999. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION OCTOBER 12, 1999 CALL TO ORDER: Chairman Tye called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Ruzicka. ROLL CALL: Present: Chairman Steve Tye, Vice Chairman Steve Nelson and Commissioners George Kuo, Joe McManus and Joe Ruzicka. Also Present: James DeStefano, Deputy City Manager, Ann Lungu, Associate Planner, Linda Smith, Development Services Assistant; Sonya Joe, Development Services Assistant, and Stella Marquez, Administrative Secretary. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As presented. CONSENT CALENDAR: 1. Minutes of September 28, 1999. C/Ruzicka moved, C/Kuo seconded, to approve the minutes of September 28, 1999, as presented. Motion carried 5-0 by Roll Call vote. OLD BUSINESS: None NEW BUSINESS: 1. Comprehensive Sign Program No. 99-6 (pursuant to Code Section 22.36.060) is a request to install nine wall signs and replace the sign face of an existing legal non -conforming monument sign. PROPERTY ADDRESS: PROPERTY OWNER: 1195 S. Diamond Bar Boulevard Diamond Bar, CA 91765 Jacob Khakshouri 12424 Wilshire Boulevard, Suite 650 Los Angeles, CA 90025 October 12, 1999 — PC Page 2 APPLICANT: Ray Bush 3 940 Pyrite Street Riverside, CA 92509 DSA/Joe presented staffs report. Staff recommends that the Planning Commission approve Comprehensive Sign Program No. 99-6, Findings of Fact, and conditions of approval as listed within the resolution. Michelle Hoffman, Coast Sign, Inc., 1345 S. Allee Street, Anaheim, CA 92805, provided completed photographs of a completed Hollywood Video store showing the blue mountain. Per staffs request, the rays and the neon have been eliminated from this project. Therefore, it is hoped that the Planning Commission will compromise with the proposed color of the mountain. Chair/Tye asked Ms. Hoffman if Hollywood Video is satisfied with the rendering that has been presented this evening. The Chino Hills and Corona locations do not feature the blue mountain. Ms. Hothnan responded that she has attempted to show the Commission how the mountain washes out and is lost with the lighter colors. Individual stores are never satisfied with anything other than the blue mountain because those are the organization's colors. C/McManus asked if the applicant has considered changing the color of the letters in order to obtain a contrast for visibility. Ms. Hoffman indicated that it would not be her position to make such a change because the logo is a patented trademark. It has never been done. C/Ruzicka said he believes a compromise is in order. DCM/DeStefano stated that staff is not recommending the color blue. The graphic showing the muted color was the applicant's representation. Staff is looking for something that is far less contrasting, but in colors that are more reflective of the palate that is already there. For example, a tan that might provide an appropriate color from the background color but is not overwhelming the street with the blue up against the beige of the building. VC/Nelson said he has no problem with the blue. This is the busiest intersection of Diamond Bar and we want people to shop and spend their money in Diamond Bar. People spend money where there is sizzle. This is a commercial establishment and the City is behind it and changed out a vacant bank to accommodate the facility. Chair/Tye said that he wants to attract attention to the highly visible intersection but he does not want it to look like a carnival. Ms. Hoffman said that with respect to Chair/Tye's comment, she attempted to come to a compromise by eliminating the rays and the neon so that it would not light up. There will be no illumination except for Hollywood and Video. October 12, 1999 — PC Page 3 Chair/Tye again referred Ms. Hoffman to the Chino Hills facility. The sign has used muted tones and kept the rays. The sign looks good. He appreciates her willingness to compromise. C/Ruzicka asked Ms. Hoffman what she thinks about the suggestion of using a darker tan color. DCM/DeStefano responded to Chair/Tye that staffs position is that there should not be neon, there should not be the painted spotlights and that the mountain should be muted. Every other aspect of the total package is acceptable to staff. Ms. Hoffman indicated to C/Ruzicka that Hollywood Video prefers their blue mountain. If they cannot get the blue mountain they must go with what they can get but it is not their. first choice. Chair/Tye opened the public hearing. There was no one present who wished to speak on this item. Chair/Tye closed the public hearing. C/McManus said he believes the applicant needs contrast for their sign and he is not opposed to the spotlights. VC/Nelson stated that the City allows inflatables on commercial buildings by permit. This discussion is about colors of a sign at Grand Avenue and Diamond Bar Boulevard. When he asked the applicant if an inflatable was a competitive advantage the applicant responded that it was. In his opinion, if this is a competitive advantage for Hollywood Video, and he has no problem with those colors, then why is the City making a distinction. C/Ruzicka said he believes staff is attempting to unify the effect of the entire building and the four comers area, which he understands. If that color is a dark color and something more in keeping with what is on the corner rather than blue, he does not see that Hollywood Video will suffer. VC/Nelson said he would prefer to give the applicant entrepreneurial freedom. The Ralph's Market sign is bright red and stands out. He does not believe the City should restrict the applicant. He likes the idea of no neon signs. Peter Wilson, on behalf of the property owner, stated he is the in-house architect. When the building was designed two years ago we knew that Hollywood Video was going to be the major tenant. From the first day the first line was drawn of how this building would look, we knew that Hollywood Video was going to be in the building. When the building was designed, he knew that Hollywood Video had a neon sign and on that sign the background of the mountain was blue. The colors that he chose for the building took into consideration that the building's major tenant was Hollywood Video. He believes the blue compliments the building and once the trees are there, green will be present, which will cause the building to compliment itself in the total. Chair/Tye said that if Hollywood Video is satisfied to have and to use muted tones he believes the corner would accommodate those tones and be an effective use of the color schemes that are available as evidenced by the locations in Chino Hills and Corona. October 12, 1999 — PC Page 4 Ms. Hoffman reiterated that Hollywood Video is not satisfied with the muted tone. C/Ruzicka moved, VC/Nelson seconded, moved approval of Comprehensive Sign Program No. 99-6, Findings of Fact and conditions of approval as listed within the resolution with the color of the mountain being a color mutually agreed upon by staff and the applicant. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: CONTINUED PUBLIC HEARING: PUBLIC HEARING: Kuo, McManus, Ruzicka, VC/Nelson, Chair/Tye None None None 1. Conditional Use Permit No. 95-1(1), Variance No. 99-8, Tree Permit No. 99-2 (pursuant to Code Sections 22.58, 22.54 and 22.38) is a request to revise approved Conditional Use Permit No. 95-1 to add approximately 34 parking stalls. The Variance request is to allow a reduction in the parking stall dimensions in order to be consistent with the original approval. The Tree Permit is a request to remove and replace four oak trees and replace one California peppertree. The oak trees' removal is due to the request for additional parking stalls. Chair/Tye stated he attends Evangelical Free Church. He has discussed this matter with the City Manager and staff and has an opinion from the City's attorney that there is no conflict of interest. It is his intent to hear the proposal and to objectively consider the information and render a decision accordingly. AssocP/Lungu presented staffs report. Staff recommends that the Planning Commission approve Conditional Use Permit No. 95-1(1), Variance No. 99-8, and Tree Permit No. 99-2, with the incorporation of staff alternative proposal, amendment to Negative Declaration No. 95-1, Findings of Fact, and conditions of approval as listed within the resolution. Don Troudy, 1329 S. Holly Leaf Way, speaking on behalf of Evangelical Free Church, asked that the Conditional Use Permit be amended to allow for additional parking on the undeveloped part of the property. He stated that the church is thankful that staff is recommending approval of the proposal, and believes that the proposal is good for the community, the neighborhood and for the church. During the past two months, Pastor Mark Hopper has walked through the adjoining neighborhoods on three separate occasions in an attempt to make sure that all of the neighbors were aware in advance that the church would be submitting this request to the Planning Commission. Literature from the church was left at every house. In addition, he spoke with a number of neighbors personally. One objection expressed by several neighbors concerned the removal of some of the trees in the undeveloped portion of the church property. The proposal may require the removal of up to four oak trees and the church realizes that these will need to be replaced on a 3:1 ratio according to City Code. We concur with this condition and regret that these trees may need to be removed. The Commission has allowed for the removal or replacement of several hundred trees in other projects throughout the City because it benefitted the community as well as within the established land use. Church officials are aware that some pine trees will need to be removed and have asked a representative of the State's Department of Forestry and Fire Prevention to visit the site and provide recommendations concerning these October 12, 1999 — PC Page 5 trees. A copy of the representative's letter is included in the Commission packets. He indicates that some of these trees are vulnerable to wind factors that could cause them to fall in windy conditions with wet soil saturation. The church has received telephone calls from neighbors expressing concern that trees near them could fall and cause damage to their property, or fall into the drainage channel and cause local flooding. In fact, the top half of a tree broke off in a rainstorm resulting in blockage of the culvert on Diamond Bar Boulevard. Just last winter a large pine tree limb fell during a windstorm that caused damage to the facility's equipment shed. One neighbor recently told Pastor Hopper that he was concerned that one day one of these trees would end up falling on his home in the middle of the night. We believe that the removal of some of the pine trees is virtually mandated by these safety concerns and we have a plan to restore and enhance the aesthetics after the removal. Another concern expressed by residents was that noise would be a problem in the event that the parking lot was expanded into the undeveloped area. A recognized acoustical expert has been consulted and he indicates that the church parking lot would not contribute to general noise in the area. His comment was that noise was a non -issue in regards to impact on the neighborhood. A church parking lot is used infrequently during the week and is not like a Costco, Home Depot, or Ralph's Grocery that has activity throughout the day seven days a week. One neighbor expressed concerns about the visual effects if the parking lot was extended into the undeveloped area. The church has hired a Landscape Architect to assist in planting attractive vegetation that will minimize visibility of the parking area from neighboring homes. In fact, the church has planted 50 Italian Cypress trees along the eastern border of its property to enhance the property and the border it shares with its neighbors. The church's desire is to add more on-site parking. To alleviate parking congestion in and around the property, we have reached parking agreements with three local businesses on the westside of the property. These agreements allow the congregation to park off-site on Sundays and reduce traffic in and around the property. We have taken steps to remind our congregation to utilize these facilities and to "Park and Walk" to church. The proposal provides for a 20 -foot buffer between the parking lot and the property line. According to City Code we could request permission to park cars right up to the property line. In an effort to continue good relationships with our neighbors, we have intentionally designed this 20 -foot setback to provide a visual and aesthetically pleasing as well as, an acoustical sound barrier for the neighbors. In fact, there is an even wider buffer along the drainage channel along the back of the property. Staffs alternative proposal reduces the amount of play yard space on the property and this is of great concern. The church operates a state licensed pre-school. As part of its licensing agreement, a minimum of 75 square feet of play yard must be provided for each attending child. The church is licensed for 36 children and the current play yard size meets the mandated state minimum requirements. Staffs alternative proposal does not provide adequate play yard space to meet the state requirement. The church appreciates their suggestion. However, we feel that the original plan submitted to the City is the best design and use of the site. Mr. Troudy responded to C/McManus that staffs proposal is not acceptable. Chair/Tye opened the public hearing. Joann Craig, 3196 Cherrydale Drive, said she is concerned about the overflow parking from the church that occurs Monday through Friday during business hours and sometimes on Sundays and Wednesdays as well. She has limited parking space in front of her house. The vehicles parked on Diamond Bar Boulevard do not allow for leaving 100 feet free of cars from the corner of Cherrydale Drive which impedes the vision of motorists attempting to move onto Diamond Bar Boulevard. Church attendees park on Cherrydale Drive in front of homes which takes away the resident's privilege to entertain guests at their homes. Church members park in front of her mailbox which prevents the delivery of mail. She would like to know how many families October 12, 1999 — PC Page 6 are members, what is the average attendance on Wednesdays and Sundays, what is the membership grown rate over the last two years, what is the expected growth rate over the next two years, and was there an alternative plan reviewed by the Commissioners for the church parking? If the trees are removed, how will the lighting and noise impact the residents? If a six-foot retaining wall is erected will it provide a sound barrier? Is there any other type of beautification that would help mitigate the view of the vehicles? If the parking lot only has ingress and egress to Diamond Bar Boulevard how will that impact current congested traffic? What happens after 2000 when the temporary permit for street parking expires? Will they have enough spaces to park or will they come back to park on Cherrydale Drive. She is not opposed to the church in the community. However, she feels that this particular church has outgrown its existing site and any addition or expansion will create a hardship for the residents. Joshua Wes, 3263 Bent Twig Lane, said he has attended the church all of his life. Over the years he has witnessed a real vision for expansion and reaching out to the community. Linda Villanueva, 3141 Cherrydale Drive, said she is concerned about the lighting of the parking lot. Currently, the trees act as a buffer and the area is quiet. She has lived in the area for three years and what attracted them to the street was the view with the trees and wildlife. She said she is concerned about the rapid growth of the church and the ability of the site to handle the continued growth. If the church decides to sell the building and move on to another location, the neighborhood is left with no trees. Church goers park on Cherrydale Drive at this time and she does not believe that the addition of 34 stalls will mitigate the parking on her street. She suggested that the church use the parking lot at the Country Hills Towne Center and bus people to the site. Albert Villanueva, 3141 Cherrydale Drive, said he is concerned about what kind of drainage system the church will have to drain the water from the top of the hill to the retaining wall. Geological surveys of all existing soils on the hillside are needed to determine if the soils will sustain seismic pressure of the homes above after the 2:1 grade slope is completed. He stated that one home has a swimming pool and Jacuzzi almost at its property line. The residents want assurance that homes will not be adversely affected by the project. Jim Grzesek, 3114 Cherrydale Drive, said that residents have several concerns with the parking as an overall issue to the church. No one is opposed to the church and the residents support the organization. However, we feel that some changes need to be made and the issue of parking is the sticky issue in terms of the church being good corporate citizens. He feels that the parking request is too little too late. Before Phase 3 construction began, cars were parked on the lawn and the street was still full of cars. There were more than 35 cars parked on the lawn before construction so it is apparent to him that the 35 parking spaces will not solve the parking issue. He has heard that at 10:00 a.m. the Conditional Use Permit runs out. He is also concerned about safety. Knowing that this issue was scheduled to come before the Planning Commission, he went home at noon and took photographs of the corner, which he shared with the Commissioners. Sometimes cones are placed 50 feet from the corner, sometimes 100 feet from the corner, and sometimes drivers move the cones. He feels that this use permit needs to address the totality of this parking issue. It is a dangerous area and there have been many accidents at that location. Joseph Johnston, 3177 Castle Rock Road, stated that he has lived in his home for 38 years. Recently, a sound wall was erected by CalTrans that has allowed them to enjoy their backyard patio on weekends. If the church has its way, they will remove trees and install parking that will ruin his view. Foliage does not mitigate noise or eliminate the need for sound walls. Noise from the cars in the parking lot will be like adding a roadway at October 12, 1999 — PC Page 7 the back of his house. The noise will bounce off of the building was and flow over to the homes which increases the noise level. He said he is not speaking about Sunday services but about the many programs which expand over seven days a week and generate a lot of traffic. His neighbors and he feel that by raising a sound wall to protect the homes and property it will create better relations with the church and perhaps avoid legal action in the future. He said that almost all of neighbors object to the change proposed by the church. He asked Chair/Tye if he would vote for or against approval of a sound wall. George Fisher, 3173 Castle Rock Road, said that in his opinion, 34 parking spaces will not solve the church's parking problems. He does not believe that the trees that are currently standing are subject to falling in the drainage ditch and in his opinion, it is a shame to destroy the trees. Richard Cunico, 22426 Falconburn Way, said that the leadership of the church has repeatedly stated that they have a commitment to be a benefit to the whole community. As a representative of Boy Scout Troop #730, the church has allowed the group to use their facility for the last three years and because of that it is the opinion of the adult leaders of Troop #730 that we have enjoyed such great success in our troop. The troop has doubled in size since it began meeting at the church. The church does not participate in the governing of Troop #730 which is a self -sponsored chartered organization. Ralph Battista, Jr., 3169 Castle Rock Road, stated his belief that 34 parking spaces will not make a difference. He believes that the suggestion to have church goers park in the old Ralph's parking lot and use the money that they were going to use for a parking lot for a shuttle to take people to and from church. He has lived in the area for 27 years and witnessed hawks nesting in the trees. He does not believe that any trees should be cut down. Nora Jean Jung, 3163 Cherrydale Drive, asked staff if she could show the 1995 photographs of the site. She lives directly behind the grassy knoll. Since the church removed two oak trees her air conditioning bill has increased and she hears the school children during the day. She is not opposed to the church. However, she is opposed to the church taking away from the neighbors quality of life for 34 parking spaces which will not alleviate their problems. Taking down the grassy knoll will cause problems, destroy wildlife habitats, increase noise levels for adjacent neighbors and remove 5,000 cubic yards of earth. She was asked by the Chinese people living on the street to inform the Commission that they believe in the oriental Fung Shui. Destroying the hill and causing it to now go on a downslope will cause all of the luck to run out of their homes. She asked that the church move the cones back to the first utility pole so that the residents can see out onto Diamond Bar Boulevard. She suggested that the curbs be painted red. She stated that on Wednesday nights when the children come out on the hill she has had her windows broken, trash thrown in the yard, children attempting to climb the fence, screaming obscenities and smoking marijuana. She feels the neighbors quality of life will be destroyed for these few additional parking spaces. In addition to removal of four oak trees, the church is also removing additional trees, shrubs and bushes. If the Commission passes this project, the residents ask that the church provide a wall. She has foil in her windows because the church fights are turned on 24 hours a day. She is also concerned about the possibility of people using the parking lot to gain access to her property. She stated that she and two other residents were assured by Pastor Hopper that they never intended to use the hill and that wanted to assure the residents that they were never going to take out the hill because he knew that it would devalue property and destroy the neighbors quality of life. Larry Fry, 3155 Cherrydale Drive, said that at no time has his neighborhood been against the church. He spoke about the expansion of Diamond Bar over the years he has been a resident of the community. He October 12, 1999 — PC Page 8 believes that there has to be a balance between cost and benefit. When the knoll is leveled it will be apparent to the residents. There are many churches in Diamond Bar. He suggested that the church hold multiple services on Sunday to mitigate the traffic. Ron Jung, 3163 Cherrydale Drive, lives directly adjacent to the knoll. Thirty of the 36 residents who live in the neighborhood are opposed to the change in their lifestyles and submitted a petition, signed by the residents, against the proposed parking expansion. He is most directly impacted because of the location of his house. He envisions that if 5200 cubic yards of earth are removed from the location that it may adversely affect his property. The church has alternatives such as busing, parking on the opposite side of Diamond Bar Boulevard and parking on Brea Canyon Boulevard. The existing sanctuary is about three times the area that the church is proposing to remove. This is a hollow building. Once the sanctuary is abandoned they intend to make it into another use. He suggested that they level the sanctuary that would provide more than ample parking. The church wants to grow and what will happen when they double their membership and have no more area. A multi-level parking structure makes more sense to him than tearing out an historic landmark to provide a few parking spaces. Phase 1 and 2 should never have been passed by the County. Today that would not have passed. Do the homeowners have to pay for mistakes that were made in the past. Responding to C/McManus, AssocP/Lungu explained that the difference in elevation from the prior speaker's residence to the top of the finished slope is approximately 10 feet. Robert Jacob, 3168 Castle Rock Road, stated that the flood control channel is not a barrier between properties. His property has always enjoyed the view of trees and shrubbery - a mini forest in the middle of the city - from his back yard. His backyard view is further enhanced by the church's land elevations, some two stories higher than his property's elevation, allowing him to be unaware that any buildings exist on his "across the street (church)" neighbors policy. Current sanctuary constriction has begun to diminish the beauty of the greenbelt that acts as a backdrop for his property. He accepts the construction in the name of progress and his neighbor's right to develop their property. However, their latest plan to increase their parking lot size at the back and side of their property will absolutely destroy his property's value, appeal and further marketability. His objections to the proposed plan is that the church will be parking some 40 cars across the channel from the back of his home. Almost all greenbelt trees and shrubs will be eliminated in favor of a blacktop parking lot with an elevation of six to 10 feet above his property's elevation - a parking lot that is not required by their Conditional Use Permit. There are no provisions for a noise barrier wall to help eliminate noise from cars, people, and daytime and evening activities. There are no provisions for car headlights shining into his home from the elevated parking lot or to prevent people from staring into his home from the parking lot. He is not opposed to the church's right to improve their property but he is concerned that the improvements would be detrimental to the enjoyment and value of his property. From his perspective, two things are needed before a permit to develop this parking lot can be granted: 1) a 6- foot wall above the parking lot elevation to help eliminate noise from the facility and to hide the blacktop parking lot and 2) at least 25 gallon trees planted along the outside wall to help preserve the integrity of the greenbelt area along the flood control channel. To date the church has offered no acceptable plan that helps meet their responsibility in developing the parking lot. He requested that the Commission deny the church a permit to build this parking lot until they are willing to consider the consequences and ramifications of their plan as it relates to the neighborhood in which they reside. Pastor Mark Hopper, 1125 Grubstake, stated that the church's intent in proceeding with this project is to benefit the neighborhood. He presented a land scope of the proposed site. He stated that parking would be October 12, 1999 — PC Page 9 below the visibility of the adjacent houses. The church intends to landscape to the extent determined by the Commission to render the site attractive. The intent is to bring more vehicles onto the site in order to reduce some of the pressure off-site. C/McManus asked Pastor Hopper if the church has considered staff s alternate proposal Pastor Hopper responded that the church does not believe that staff's proposal will adequately address the issues such as mandated preschool space. The church does not want to remove oak trees but they can be replaced. The preference is to go with the original design as proposed. Scott Holbrook, 1290 E. Center Court Drive, Covina, supports the application based upon his participation at the church giving him personal knowledge of the need for additional parking as well as, his vocation as a construction attorney assisting developers and contractors for the past 10 years. In reviewing the initial Conditional Use Permit issued by the County of Los Angeles in 1980 and extension granted by the City of Diamond Bar in 1991 he noticed that the knoll area at the rear of the property originally called for the construction of a two-story structure. He reviewed the staff report for 1980 granting the initial application and the 1991 extension of that application and both of those reports allowed the construction of the two-story structure. In 1995 staff denied construction of the two-story structure that had been approved on those previous two applications. There were no change in facts or circumstances and the denial was without merit. To be a good neighbor at that point in history the church decided not to fight the issue and instead built a larger structure on the front of the property accounting for more classrooms. In order to be a friendly neighbor .they have now removed the request for the two-story structure and propose a parking lot that provides for a 20 foot buffer and a downward slope. As previously pointed out by Ross Johnson, most of the current trees are older growth trees and of poor quality. He strongly encouraged the Planning Commission to approve this request based upon the fact that it is consistent with the development standards of the community, consistent with the current use of the land and offers a measurable improvement on the area by reducing the need for off-site parking. Linda Vinte, 3637 Crooked Creek Road, stated that the Evangelical Free Church allowed her independent study program to use the church facility for three years without charge. Matt Tye, 23850 Chinook Place, age 14, stated he attends the church as often as he can. He believes that an on-site parking lot will offer more convenience than having people walk across Diamond Bar Boulevard. He believes that the 35 parking spaces will reduce the parking on Cherrydale Lane and that it will help mitigate the problem of blocking the view from that street. He believes that the church is trying to make it as convenient as possible. Larry Magee, 639 Maple, Brea, real estate developer, said he believes that the additional 34 parking spaces will serve to mitigate the street parking problems. The landscape architect is very familiar with these types of projects and works for the good of all concerned. The church currently holds multiple services. He does not understand what type of crime element 34 parking spaces would bring. The plan is to plant churches in other communities such as Brea and Walnut and not expand the sanctuary again. The church will do everything possible to alleviate the issue of soils concerns. Troy Reese, 1120 Cleghorn Drive, Unit A, said he felt compelled to speak because his vehicle was shown in one of the photographs presented to the Commission. He said he has parked and blocked the view of residents October 12, 1999 — PC Page 10 and apologized for his lack of consideration. He explained that the parking shown in the photograph is excessive for the church due to the current construction that eliminates some parking. When the construction is completed, the church will again have access to those parking spaces plus an additional 34 spaces which will eliminate many vehicles from Cherrydale Lane and Diamond Bar Boulevard. Ron Clark, 20940 Ambushers Street, reiterated that the church conducts multiple services and has done so for several years. The church has reciprocal agreements for off-site parking at the Metro Center and Pepper Tree Center. The church feels that the plan to bring cars on-site versus cars remaining on Diamond Bar Boulevard for what is anticipated to be a short time, is a far superior plan Linda McCoven, 1509 High Bluff Drive, Director of Women's Ministry; Evangelical Free Church, said she is partly responsible for the Wednesday morning bible study group that meets at the church. Currently, over 100 women are registered. Between 30 and 50 women attend meetings in the evening. More than half of the women are not regular attendees at Evangelical Free Church. It is a community bible study and members of other denominations are encouraged to attend. The group has had a very positive impact within the community. Mr. Johnston returned to reiterate his belief that plants and shrubbery will not mitigate vehicle noise. Chair/Tye closed the public hearing. AssocP/Lungu responded to C/McManus that if the project moves forward as planned, the four oak trees anc the pepper tree will be replaced at a 3:1 ratio. Any requirement for additional plantings is at the discretion of the Planning Commission. C/McManus stated that when he visited the site he noticed freeway noise from the area of the residences on Castle Rock Road much more thanhe noticed street and parking lot traffic noise. He would like to see more discussion between the church members and the residents to see what can be worked to mutual satisfaction. He agrees that 34 parking spaces will alleviate the problem. However, he is not certain that it will completely cure or solve the situation. DCM/DeStefano indicated to VC/Nelson that before any grading activity is allowed to take place, there must be an updated geotechnical report to deal with this specific project. The report would indicate the soil conditions, the type of structure needed to support the parking lot, the types of was and how they would be developed based upon the soils in the immediate area, and deal with the drainage issues. In addition, a hydrology report would be needed to look at how the water is flowing today, how the water will be flowing as a result of the project, where the water is going and whether there is capacity in the system to absorb all of it to insure that the water remains on the property. With respect to tree replacement, the Commission has a discretionary decision before it. The Commission has the ability to require the minimum 3:1 replacement ratio 24" box trees, or to require more than that amount. The movement of 5200 cubic yards of dirt will not exceed the air quality compliance standards. The City has the ability to paint red curbs to prevent vehicles from parking in specific areas. C/Ruzicka stated he visited the site today. There are several tall pine trees. If it is determined that these trees need to be removed as a result of this project, should there be a replacement plan for those trees. October 12, 1999 — PC Page 11 DCM/DeStefano stated that the City's Ordinance specifically looks at certain varieties of trees that are native to the area. The City does not protect pine trees, eucalyptus trees, palm trees and the like. However, it does not mean that those trees do not have aesthetic quality or environmental value. Again, this is a discretionary matter before the Planning Commission. From time to time, the Commission has determined that when a species is not a part of the protected realm that upon removal, such species would be compensated or replaced. In response to C/Kuo, DCM/DeStefano stated that the purpose for the Variance is to receive approval to construct some parking spaces smaller than what the City would today require. The recommendation for that portion of the application incorporates staffs belief that gaining as many parking spaces on-site as possible is an appropriate goal. If a reduction in the size of the parking spaces is necessary in order to achieve that goal, staff is recommending that the Commission take that action. The site has a number of constraints such as significant topographical relief, existing physical buildings, and physical layout. Once again, this is a discretionary action before the Planning Commission and they do not have to agree with staff. This is a unique situation and each Variance case is looked at independently. C/Kuo asked the applicant how long the additional parking spaces will provide relief to the church. Pastor Hopper indicated to C/Kuo that the intent of the request was to supplement, to provide more on-site parking spaces. There are no plans to request additional parking spaces in the future. C/Ruzicka stated that Pastor Hopper previously indicated that staff s alternative recommendation was unacceptable to the church. How much of a stretch has the church made in order to accommodate the church to this kind of alternative and what other alternatives have you considered based upon the resident's objection to the way in which the project has been proposed. Pastor Hopper said the church feels that it is exercising a good neighbor policy by pulling the parking lot away from the property lines and providing buffers on all perimeters. To pull back even farther would further reduce the number of parking spaces and in addition, require extensive retaining mechanisms. This puts in question whether under these circumstances the church would have enough space to meet the state's requirements for the children's program. C/Ruzicka stated he believes that staffs recommendation addressed the needs of the children's program and indicated that there was sufficient space. Pastor Hopper reiterated that after evaluating staff s alternate proposal, the church felt that their plan was not the best way to approach this matter in terms of the play yard, in terms of the retaining wall and in terms of the best geographical layout following the contour of the land. C/Ruzicka stated that there are concerns about the loss of the trees. The tree stand has been in place for a long time and the neighborhood is enhanced by it. With this alternative, a good portion of that tree stand would remain. If you would not sign off on staffs alternative, what other alternative is there for trying to retain as marry of those old growth trees as is possible and would you consider building walls that would hide the parking lot from as many people as possible. October 12, 1999 — PC Page 12 Pastor Hopper responded that the church does not have a desire to scrape the land. With the church's plan; some trees will remain. Some are in poor health as the forestry report indicates. It may be that some of the oaks can be saved. We wanted to be prepared for the worst case and hope that perhaps we would be able to save some of trees. The church will do everything possible to minimize any visual impact on the neighbors that he believes has been indicated in the drawings provided by the applicant. Chair/Tye said he believes this is a classic case of NINMY. Regarding a resident's concern about cars being gone from the area by noon, the report clearly states that the church is allowed to park on southbound Diamond Bar Boulevard between 100 feet south of Crooked Creek and the northerly drive approach of the church facility. Additionally, street parking is allowed on Sundays from 6:00 a.m. to 10:00 p.m. He stated that it is his judgement that the issue is not parking, it is parking in that area as indicated by Mr. Jung's suggestion that the church tear down the existing facility once the new sanctuary is open and create a parking lot there. So the issue really isn't "parking" on that site, it's where the parking will take place. He explained that when he first came to Diamond Bar in 1978 Diamond Bar Boulevard was a two lane road. Where the Lucky Market is located there was a beautiful stand of eucalyptus trees which are now gone and Diamond Bar Boulevard is now a four lane road. He said he believes that as a result of the Transamerica development, the City now has to do the best it can do with what it has available. There were blue jays, squirrels and other wildlife where there are now homes on streets such as Chenydale Drive and Crooked Creek Road. In the case of increased air conditioning billings as a result of loss of shade trees from adjacent properties, he does not believe it is an adjacent property owner's responsibility to provide anyone with shade. Movement of earth is a part of living in southern California and he does not believe that this project will cause earthquakes nor will not going forward with this project prevent earthquakes. VC/Nelson stated that he was contacted by Mr. Johnston and Mr. Jung. He spoke with Mrs. Jung about the project. In both cases, the questions were relevant to what the project consisted of and they wanted to make sure that he understood that there was opposition to the project which he acknowledged. None of the parties lobbied him one way or the other. He further stated that he met with Pastor Hopper and two of the church's elders so that he could understand the project with plans in hand. There was no attempt on their part to lobby him one way or the other. He indicated to all parties that he would remain open-minded and objective and weigh this case on its own merits. He said he believes that as a Commission, the group needs to set aside the fact that it is a church. The growth of a church is a good thing because it makes this community and country a better place to be. He recommended that the Commission look upon this project as a retail center with a daycare center. He commended AssocP/Lungu for her tremendously creative thinking in coming up with an alternative to this project. She gained two parking spaces. What he does not agree with in the staff alternative is the fact that it takes an already very limited playground area for children and makes it smaller. And he cannot endorse trading the welfare of children for trees. With respect to trees, they have aesthetic value. These trees do not have habitat value. The remaining issues involve the affects on the neighbors as a result of lights and noise. A 5:1 ratio for occupants per vehicle translates to accommodating 170 plus people which is a significant improvement over the current situation. The more vehicles the City can get off of Diamond Bar Boulevard the better. If it does not completely alleviate the problem, it is still an improvement and he is for that. In order to alleviate 5 decibels of noise you need 100 meters of heavily wooded forest. The noise issue related to the vegetation on this site is non-existent. With respect to lighting, the source is reduced 3 to 4 times by the time it hits the edge of the parking lot. He said he will assume that with a properly landscaped buffer that the lighting will be able to be mitigated. He encouraged the applicant to come up with a landscape plan that includes evergreen trees as opposed to deciduous. In terms of noise, the consultants in his office stated that a six-foot high wall, five foot space and a drop down of 10 feet to a parking lot is the October 12, 1999 — PC Page 13 maximum attenuation available for noise for a parking lot. He cannot speak to the loss of aesthetics to the area. Diamond Bar has become more progressive in recent years and it is no longer a small community. Therefore, we have to behave in a manner befitting the community that we are. People complain about economic development and how the City can be self-sustaining. These types of projects are ways in which we become self-sustaining. He said he believes that the project, as proposed, with the addition of an adequate landscaping plan is about the best the City can do and he is for it. C/Ruzicka stated that if possible, he feels that the City should attempt to fulfill some of the needs and desires of the neighbors. Chair/Tye commented on a speaker who said that there would be no trees. Pastor Hopper made the point that this location will not be stripped of trees. Secondly, the oak trees and the pepper tree will be replaced on-site at a minimum of 3:1 ratio. This translates to 4 trees gone, and a minimum of 15 trees will replace those 4 trees. VC/Nelson moved, C/McManus seconded, to approve Conditional Use Permit No. 95-1(1), Variance No. 99-8, and Tree Permit No. 99-2, as proposed by the applicant, with the Findings of Fact, and conditions as listed within the resolution, subject to the applicant submitting a landscape plan subject to review and approval by the City's staff that would provide adequate screening for the adjacent neighbors for light that would include species of multi -tiered trees and shrubs that are evergreen similar to those that are currently on- site. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: PLANNING COMMISSION COMMENTS: INFORMATIONAL ITEMS: 1. Kuo, McManus, Ruzicka, VC/Nelson None Chair/Tye None None Video Presentation on Southern California Association of Governments (SCAG). Continued to a future meeting. 2. Public Hearing dated for future projects: DCM/DeStefano stated that there is a project tentatively scheduled for the Planning Commission meeting of November 23. It is likely that there will also be a City Council meeting that night using this auditorium. If the Planning Commission meeting holds for that night it will be held in the Hearing Board Room. Two upcoming programs for Planning Commissioners regarding planning issues as well as, traffic issues are scheduled. Interested Commissioners may contact staff for reservations. October 12, 1999 — PC Page 14 SCHEDULE OF FUTURE EVENTS: As listed in the agenda. ADJOURNMENT: C/Ruzicka moved, Chair/Tye seconded, to adjourn the meeting. There being no further business to come before the Planning Commission, Chair/Tye adjourned the meeting at 10:00 p.m. Respectfully Submitted, James DeStefano Deputy City Manager Attest: Steve Tye Chairman �,,a CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Herrera FROM: Linda G. Magnusod;F�nance Director SUBJECT: Voucher Register, November 23,1999 DATE: November 19,1999 Attached is the Voucher Register dated November 23, 1999. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated :BCNovember 23, have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL 001 GENERAL FUND 195,361'60 527,472.60 010 LIBRARY S�RVI�ES .00 143.74 722 834.20 `143.74 112 PROP A - TRANSIT FUND 370,000.00 13,934.20 383 934.20 115 INTEGRATED wASTE MGT FUND �.98 1,908.43 1`915.41 118 AIR QLTY 11111"R'.FF.;3 (AB2766) .00 2,67:3. 4S 2`673.48 124 PARK & FACILIT, DEVLPMT .00 19�,000`00 196`000.00 125 COM DEV BLK GRANT FUND .00 194.79 `194.79 126 CITIZENS OPT -PUBLIC SFTY .00 42.85 42.85 13O LLAE: #38 FUND 139 LLAD #39 F�ND 'O0 5,853.53 5,053.03 .00 5,026.O6 502606 141 LLAD #41 FUND .00 15 7O8.7� 15`708^71 250 CAPITAL IMPROV/PROW FUND .00 382`471.26 ' 382`471^26 , ' REPORT FOR ALL FUNDS 565,368'58 1,716,798.23 APPROVED BY: Linda 0. Ma -on Lle-borah H. O'Ccir-inor Finance Director Mayor Pro Tem Terrence L. Belanger City Manager Carol Herrera Councilmember CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 1 DUE THRU: 11/23/1907 FUND/SECT-ACCT-PROUECT-ACCT ACCURATE LANDSCAPE 001,5316-45"100-- (1iy1C!.r.!: rr 0015310-45300-- 0015313-45301:1-- 1415541-4210-- 153'2r 45300 1395,5019 -459 -Or ..- _ 13355-,:: 4 22U:)-- 0 0 1st:`: 53 il-- -!_ ' )_- €tt:i1�=10-41'�I)i-- AIH 571 c4ii`_- V 1 _,.-.1-45 :._ u 0i;1531'.- 42 10-- +tilt c"- 10- -453-0) 14155 71JV-- li: 2.JJJ— - AIRTOUCH CELUJ AR 60,14-PO-421-2-- m! ,r%14-PO-4 1--- m! ; _ ".ver:^��h!' ':_lti. �.rr. :�A! FL; '.f•1�[: PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK 90111?7 MNTLY MAINT-MAPLE HILL Pk 9911137 MNTLY MAINT-R REAGAN PARI; 091,1137 MNTLY MAINT-F'ANTERA PAFI!' 9'.x11137 MNTLY MAINT-HERITAGE PARI; P09151 ADDTL MAINT-DIST 41 OCT ;19111=? MNTLY MAINT-STARSHINE PK 991113? MNTLY MflINT-DIS? 39 151 ADDTL MAINT-DIST ._ OCT 99111:7 MNTLY MAINT-SUMMITRIDGE M914511ADDTL MINT -PETERSON OCT P00151 ADDTL MAINT-PAR!'. SUPPLIES PO5i ADDTL MAINT-DIST 39 OCT 9911127 MNTLY MAINT-PAUL GROW 9911127 MNTLY MAINT-PETERSON PAR:: F' 17 1AUDTL MAIN"-FANTERA OCT PO'9151 A!,DTL MAINT-MAPLE HL OCT P�?1 ADOT:.� MAINT-SJMMTRUG OCT 9'?111.7 MNTLY MAINT-SYC CYN PARK %111'7MNTLY MAIx:T-DIST 41 9'.='111.; MNTLY MAINT-DIST 38 TOTAL PREPA,IDS TOTAL VOUCHEF'S TOTAL DUE VENDOR 045 r- 1. TOTAL FREFAII15 TOTAI AI VOUCHERS u TCT AL SUE VENDOR _ -- ._I__'r- RNTL EC Ty Y PAGERS -C MGR TCTA- .P= AIDE ' T OUT A'- SOI C i'. 5 �-�- RO : F'AEt,.+. Ex;Ch5ti-JAr, 1 TTA'u F EPAIDS TOTr,� VOUCHEPS ?D?A'_ DUE VE!+i:ILR WK & REL. MTG-10/2:`l TOIAL PFEPAIDS TOTAL VOUCHERS TOTAL DJIE 'VENDOR i.. 706.10 1,03.,,8 2,563.51 b0i,80 672.49 354.10 3 997.51 069.06 e 300. (N' 540.00 53, cq 885.13 1._490.74 169.58 800.00 176.3' 708.10 050. On ^;48`,00 .00 24.194.'22 24,194.22 592.09 11,12/1999 35585 592. 09 .00 5no fin 52.7'6_. .00 —7t .iL. f. 40.00 .00 40.00 40.00 OCT EMER5 PREP SVCS - 10/99 1,13;1.60 TOTAL VOU C HERj 1,130.66 T=7r, DUE "IE DOR 1,130.00 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:330 VOUCHER REGISTER PAGE' 2 DUE THRU: 11/23/1999 PREPAID! FUND/SECT-ACCT-PRCJECT-ACCT PC # INVOICE DESCRIPTION AMOUNT DATE CHECK ASPHALT MAINTENANCE COMPANY ^505510-46411-01499-46411 9161 16 PROF SVCS -AREA i SLRRY SL 212,389.76 TOTAL PREF'AIDS .00 TOTAL VOUCHERS 21",389.76 TOTAL DUE VENDOR 21'.,389.76 AT&T 0014095-42125-- CM & M -LNG DIST CHARGES 23.-31 0014091-4:`125-- GG -LNG DIST CHARGE 9.04 0014090-42125-- GG -LNG DIST CHARGES 24.90 TOTAL PREPAIDS •00 TOTAL VOUCHERS 57.24 TOTAL DUE VENDOR 57.24 AT&T WIRELESS 0014415-42125-- 12972444 CELL CHRO - VLNTR PATROL 56.80 1264411-42125-- 12972444 CELL CHRG - SHERIFF'S 29.85 001401(1-42125-- 1'2972'444 CELL CHRG - C COUNCIL 41.60 010140'?0-42125-- 12972144 CELL CHRG - GENERAL 45.34 6014036-42125-- .':971444 CELL CHRG - C MANAGER 1_21.11 TOTAL FREPAIDS .00 TOTAL VOUCHERS 306.70 TOTAL DUE VENDOR 306.7 BEE SVCS-SUMMTRDE; PK 45.00 TOTAL FREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL IUE VENDOR: 45.00 SEvT .a—r7li:ti =_,! HERITAGE FIN -LIGHT MAiNT 44'.'?.0 TOTAL P'REPA1 .00 TOTAL VOUCHEi =: 44"'d . . TCT- DUE �VE"O" (0y' 440.08 "'='i' RECR:EAT Oa 50.00 TCiAL ,='EP:iDE. .00 I U YUiJ'v: iL:':v 501. Kiri TO -AL DUE VENDOR 501. 00 4 G L �EiMr SHF R NWA -A F1ORE rpf 21 i..0 AlT(?T u rL F �f''FiD:7. .00 T�TA� VUJ.a:tet;_ 200 - T OTAL -2!'.;E VEEP\ECR (�/ i.J.`ft-) `,4:=-4':23_-- ,:°74 COMP ED-CERTRAK CERT SFTW 4; ::, . 1,56x.61 TvTP" rF.; �,...�nC t. r 1 J ,(�i; TOTAL Vol iCHEFE 1,566.6.1 ^ThL I< VENDOR; 1,566,61 CINTAS C`ORPCRATION 15,,-y5 C 4714 UN kM CITY OF DIAMOND BAR 19.4? RUN DATE: 11/19/1999 09:41:30 TOTAL F'REPAisS 150252035 UINFRM VOUCHER RESISTER PAGE, 3 00 ..1 .L+-422130- - 1531 1^-: v.3b 5 -�52 jS' : 1,�J�. o•_ �`_, UNARM DUE THRU: 11/23/1999 19.47 3io,00..00 TOTAL PREPAIDS PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK CHARLES ABBOTT ASSOCIATES INC 5,?a. ,�'?E; WTR GOCLR LEAS=-NOV '?9 TOTAL DUE VENDOR Of,!419'-4232_,-- 5.41 0015510-4550,2-- {'962 049-516 ROAD MflIt:T-10/3-10/16199 10,42.0.8-3 C;01551n-45506-- ^c•963 049-5058 MR!ING R.-. SGNING -7/25-31 109.00 0015556-4551-- TOTAL DUE VENDOR F .. 1,692.16 0015510-4F-02-- 89 049-505q RD MAINT-71''5- /? ^',4^ 0015510-4550=:-- 896_: 049-516 MRKNG F:. SGNING-10/3-10/16 677.00 .:.� 049-569-711 r PROF.SYCE-WEED ABTMT OCT 4,525.08 0:..55.0-45_2 -- 3964 049-516 RGHT OF WAY -10/3-10/16 ?,955.81 112555:3-45527-- 9i:= 049-569-71 PFOF.SVCE-B/STOP INSP OCT 400.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 22,::167.30 TOTAL DUE VENDOP 22,367,30 CINTAS C`ORPCRATION JIM CISSNfl 001--347.!0-- 5:177 RECREATION REFUND 16.00 TOTAL PREPAIDS Qti TOTAL VOUCHERS 16.00 TOTAL DUE VENDOF 16:.00 CIT'' CLERKS ASS1 C 0 CAL F, -NII _01404'-42=_1::-- ANNL MMB'SHP-C/CRK,A/CLR►: 150.00 TOTAL PREPAIDS .QO TOTAL tiOJrlH R 150.00 'CTL LDIEV- VEN@OR 150.00 _ SAiNITA: EILAY:I ; 7. ,11 4 --- 15,,-y5 C 4714 UN kM A -i RP�Tr_ X1/8,/99 :: 19.4? TOTAL F'REPAisS 150252035 UINFRM RNTAL - 10/25/99 19.47 00 ..1 .L+-422130- - 1531 1^-: v.3b 5 -�52 jS' : 1,�J�. o•_ �`_, UNARM RNTAL- 1 1 / i /99 19.47 3io,00..00 TOTAL PREPAIDS .00 TOTAL VOUCHER_ 85.90 56.41 8=:7 5,?a. ,�'?E; WTR GOCLR LEAS=-NOV '?9 TOTAL DUE VENDOR Of,!419'-4232_,-- 5.41 JIM CISSNfl 001--347.!0-- 5:177 RECREATION REFUND 16.00 TOTAL PREPAIDS Qti TOTAL VOUCHERS 16.00 TOTAL DUE VENDOF 16:.00 CIT'' CLERKS ASS1 C 0 CAL F, -NII _01404'-42=_1::-- ANNL MMB'SHP-C/CRK,A/CLR►: 150.00 TOTAL PREPAIDS .QO TOTAL tiOJrlH R 150.00 'CTL LDIEV- VEN@OR 150.00 _ SAiNITA: EILAY:I ; 7. ,11 4 --- FUNS:.; EKCHNG-PROP A 370,000.00 11/23/1999 35630 TOTAL F'REPAisS 310.000.00 TOTAL VJUCHERE ,Os) TOTAL DUE VENDOR 3io,00..00 SUPPLIES - COFFEE EVCS 85.90 8=:7 5,?a. ,�'?E; WTR GOCLR LEAS=-NOV '?9 17.95 Of,!419'-4232_,-- 5524 SUPPLIES - COFFEE a7.?r.'; TOTAL PREPAIDS .00 TOTAL VOUCHERS 141.75 TOTAL DUE VENDOR 141.75 02MMEWRCE LLT? MAINTENANCE COMPANY 0015314-42210-- 9289 74531 FLOOR MAINT-HRTAGE COMM 820.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 820.00 TOTAL DUE VENDOR 820.00 RUIN DATE: 11/19/1999 09:41:30 FUND/SECT-ACCT-PROJECT-ACCT COMMUNITY INDUSTRIES 0015558 -45521 -- COOPER I!ELIVERY SERVICE CITY OF DIAMOND BAR VOUCHER REGISTER DUE THRU: 11/23/1999 PO # INVOICE DESCRIPTION 9291 JUL-SEP LITTER ABTMT-SEF' TOTAL PREPAIDS TOTAL VOUCHERS TOTAL IN!E VENDOR PAGE: 4 PREPAID AMOUNT BATE CHECK 839.44 .00 839.44 8'39 .44 0014090-42120-- 2C. _'/20255 DELVRY SVCS -CHINA DELEGTN 35.00 0014090-42_120-- :Z55 DELVRY SVCS -CHINA DELEGTN 42.50 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 77.50 TCTA' Ol E VEhiDO: 77.50 D & J FOOTHILL ELECTRICAL CONTR INC 2`r;5:;1n-41,415-i1_aG-41:415 9'22 INSTALL LGHTS-LORBEER SCH 21,142.17 TOTAL PREPAIDS .00 TOTAL VOUCHERS ?1,142.17 TOTAL DUE VENDOR 21,142.17 DAY KITE COPY CENTER 0014090-42115-- PRINTIN5 INFO FLYER 8x6.00 4'3E'? -/454,.6 COP, S E.-HALLOAN FYLRS bQ.3�• �5 1x!-4531=!-- - COPY SVC-D/RIDE H' Y FLYR 270.62 - _ -.2'_1+_!-- 4._ COPY SVCS-HALLWN FLYRS 3Ecl'.05 -=LT- MENTA' T -U7 f REGMI'S ray.; 0" .-2 104-- - -• TOTAL 'iOUCHEP,S 1,71,5.04 TOTAL DUE VENDOR 1,765.04 -npr i N0•i-I'ELTAL 'r'REMIUM° ^49.65 11/2'_4M99 335625 TOTA PREPAIDS , ` 49.65 TOT(: 'iOLCHEPE [y TOTAL DUE VENDOR 249.65 -=LT- MENTA' 0" .-2 104-- - -• No. 0 r:E PREMIUMS ;J!j!;'-�. t•lTAL REMIUM.. 32 26 111/23/1999 1,3o_.�t, �1,�.,/lggg 35621. TOTAL PREPAIDS 1,332.76 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 1,332.26 f'L[w- r!CaIh11 --it-! . Tk! r�1)�_ r fir SVC-TiHER1ANra MTC PRY S ;rS-T . T MTO 10,••14 120.00 - �_. �F: o n cu � ns ,^,c L!- RJ �:C.-'tAriTER!1n,-! 10,x__ C.!.0! ;'1 =° !-44Ci01'-- DECC'1 1' Pgz.SVC-CC ?I!A MTO 10/19 :40.00 - ;.:a., tL•..r.;,10 _ PNO .SVC-P/C,AD R' 6 10/21: 106100 PROF -SVCS -CC RDA MTO it/-. 140.00 PROF. SLha.' K.�,�' 9fr0 CS-LANTERMAIL .�v 140.0 TOTAL PREPAIDS .00 TOTAL VOUCHERS'. 000.or TOTAL DUE VENDOR CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 5 DUE THRU: 11/23/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DEPARTMENT OF TRANSPORTATION 0015`10-45507-- 3973 151024 SON' F LGHTINu MAINT-SEFT 1,516.74 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,516.74 TOTAL DUE VENDOR 1,51`'•74 JAMES DESTEFANO 0['15:10-42_30-- REIMF-LEAGUE CONF 814-6 111.03 11/22/1999 35617 TOTAL FREPAIDS 111.0:3 IOTA: VOUCHERS T ITA, DUE VENDOR 111.03) DEWAN LUNDIN : ASSOCIATES 250551�t-44411-12198:-46411 C2.9C7 DB020-' INSPCT SVCS-AMBSHRE PRO.' 288.010 TOTAL PREPAIDS 00 TOTAL VOUCHERS 288.00 TOTAL DUE VENDOR 288.00 DIAMOND BAR CHAMBER OF COMMERCE 0014095-45000-- 9104 10'30 COMM OUTREACH SVG-AUGFQCT 1,350.00 00140':"i -4500U-- ?104 1090 CONSLTING SVCS -AUG & OCT 2,000.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,350.00 TOTAL DUE VENDOR 3,350.00 DIAMOND BAR HIG! SCHOOL 0015350-45310-- 99-00-06 DISTR-HALLOWN FLYERS 50.00 TOTAL PREPAIDS. .00 75TH'_ V0'JCHZRS 51).0 7 nTAL DUE VENDOR 50.00 42214 _ A82 :'2r±' FACILITY RNTL-JUNE 1,'?40.00 r 4FhCiLIT;1' RNTL-JUPfc-Ai G 9; " 6 00 = .:..: TOTAL PREPAIDS .00 '1131TAL v;,t..:. R i aOUCRi E 4,905.00 TOTAn,E = �:... VtNDOP 4,9_-,5 t. . ADVRTSING SVCS-NOV 99 00.00 ANNL MEMBRSH 5.00 T cEME.1a;T-OEC ISSJ_ x: 356224,4ri.fQ 11/1944QNc TOTAL PREPAIDS 4;400.00 TOT A�- V0UCHERES 4451.00 TOTAL DUE VENI;OR 4,84:.00 _LATMOWD AR IYi-EFTAT� L -, MEETING. SPF'LE-CNCL 11/2'8u.8r! TOTAL PREPAIDS .00 TOTAL VOUCHERS. 80.80 TOTAL DUE VEN,;OR 8 `'0 ,, CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 6 DUE THRU: 11/23/1999 PREPAID FUND/SEC?-ACCT-PROSECT-ACCT PO INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR MOBIL 0014090-4231�i-- OCT: 99 FUEL - GENERAL GOVT 44.07 C'?15310-4 10-- OCT 59 FUEL - COMM. SVCS 269.34 TOTAL PREPAICS .00 TOTAL VOUCHERS 313.41 TOTAL DUE VENDOR 313.41 DIAMOND BAR PETTY CASH 0014010-41200-- CITY COUNCIL SUPPLIES S.Od Wi4050-421K-5-- FINANCE - MEETINGS 6.68 0015551-42325-- PUB WKE-MEETINGS 5.00 1264411 -42340 --COPS -TRAINING 13.0t? 0014090-42120-- GENERAL - POSTAGE 4.08 (?�?15211?-42325-- COM DEV -MEETINGS 30.00 CM&M-CONF/M 30.35 11/23/1999 .356127' 1155;515-42.25-- SWSTE-M?GS 6.F, 11/3/1997 35612 i?01409,?-42=:25-- GG-MEETINGE 17.56 11/23/1999 35612 .. _ REC-SU°P! IEc ,� _ �to.� /�_,/ "''' '7 11 23 1999 35 ,,612 01 210-4i2r"-- GL-SUF'Fi_IES. ^•7.9` 11,12,/1999561 3X5612 -4<___ CChiCL-MTG� lb,iK? 11/2:/1999 35612 _?�z I�f-411'._.:-- t 1`35- 5 "` v._LONC �' C n 1 ERT 14.18 11/223/1999 35E1'' 3 2' 6.30 11/23/1999 35612 GG -SUPPLIES 34.11 11/23/1999 35612 `•'' 4CW ".--2Z-_ CC'_}'-MTGS 21.71 11/23/1999 35612 001521C -4---::-0-- CI-COdFr"TG5 62.2c 11/70/1999 „5612 Cl "2 ----- GENERAL ^ GOVT� 21.641409 01"!411: -42 2-�-- CTTY COVUtiCTMEETINGC -1.00 GENERAL GOVT -SUPPLIES 5.88 TOTAL PREPAID:; 470,8!• Thi IAL ', UCFiERS 94.17 TCTAL PUE "ENDCR 565.(,_': Al'"A.;CE T'' RD-11/'�t9' 891.00 11;'311999 RDA1123 T01AL Pry; RE 1.00 � y TOTAL VCOC rH :r. 19U. 0.11,_ Turn: D Z ''I'ENl R 1'y i, 00, -- -r.r li..____ 455 =.::.. a: Ire DS C -M-9/ !:. : c c-� ` D, nI�,_ 'RO;,R ; +t 1E: -9r 1.0 11 � I - TOTAL PREFAIDS .00 TOTAL VOL HERB 11,856.57 TOTAL D -CE VENDOR �,GCV,.�hyTG ., I: ra IN(_ SERVI: CE Cif �F.: UP3RADE IMAGING+ SYS -TAX: 2,415.606 IOr! �Tr1� FREF'AIDS .00 TOT AL VOUCHERS 2,415.6° �u'Fi_ 1J��_ VE"•:ufQS 2,415.6'_ "'"'1 �4 ;h__ 29;;; REiME-VEH MAIhiT 6Q.95 11123!1999 3561 y TOTAL PREPAIDS 69.95 TOTAL VOUCHEPS • 00 TOTAL DIE- VENDOR 69.95 MARIA FOG iA RECREATION REFUND 110.00 TOTAL F'REPAIDS .00 TOTAL VOUCHERS 110.00 TOTAL DUE VENDOR 110.00 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE' 7 DUE THRU: 11/23/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK EXCEL PAVING COMPANY 250-510-46411-132,98-46411 4157 1 PROF.SVC-`/SF'RNN/GRND 4/30 99,798.25 TOTAL PREPAIDS •v? TOTAL VOUCHERS 99,798.25, TOTAL DUE ':-ENDDR 99 795.25 RUFINO FAJARDO 3..15=` RECREATION REFUND 65. ii TOTAL F'REPAIDS .00 TOTAL VOUCH D, 65. CAD, . TOTAL DUE VENDOR; 65.00 FEDERAL EXF'RE-SE< 7-77'-102" EXPRESS MAIL-FFL 99-43 27.1E oclI-..=,010-- EXPRESS MAIL -GENERAL 811.34 001 7_ _60 c -z79 EXPRESS MAIL -FPL 90V-10 11.7: 0014090-4`12' 7-773-18157 EXPRESS MAIL -GENERAL 16.86 i�1C°-- 7-7'; 2-1029 EXPRESS MAIL -FPL 99-03 7.72 ;r!1 - =,f.10-- 7-772-1'()2 E?PRE55 MAIL -FPL 99-60 7.71 0,014090-42120-- 1-772--)? EXPRESS MAIL -GENERAL 62.3? O' 14090-42121;-- -'':-10;29'? E1,FREJJ MAIL -GENERAL 16.86 00140?9i?-4^l 'ti-- i L EXPRESS MAT •4= 25.433 EXPRESS MAIL -FF `'°_p2 15.43 TOTAL PREPAIDS ' 710TAL V0UC Hit Rs 2?8.61 T lTA_ DL!F VENL!OF 276.61 !il'if`:�TTC FI!i'�FT y. .- .. 4n __ P1. 1: RrC MTiG-4/2 5/27 24 ' 1Zt!.�lti L^` A. 6C^ MTS -110/210 40,00, TOT Al FlF..Fr'AlD:: .00 h TOT AL DUE VENDOR 160.00 -STC'JE ,I^°= s: SEF;`iit C'EF;TEF: -1 1EH'i C' 1 �«�� 1 - �; ;)- _ Q 6349(;hT-DMA VC VEH 420..,1 - cc:=,y:=._!_ M-)INT-C.i1` VEHICLE =J•?" -14000-4'200- r:TAL==�F'AJDS p{? TOTAL `i ! HEh:S 457,89 VENDOR TOTAL m_ DUE Yt;dLDR 45, nr, i . �J. "'"'1 �4 ;h__ 29;;; REiME-VEH MAIhiT 6Q.95 11123!1999 3561 y TOTAL PREPAIDS 69.95 TOTAL VOUCHEPS • 00 TOTAL DIE- VENDOR 69.95 MARIA FOG iA RECREATION REFUND 110.00 TOTAL F'REPAIDS .00 TOTAL VOUCHERS 110.00 TOTAL DUE VENDOR 110.00 CITY OFDlAMXBAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAG[' 8 DUE THRU' 11/23/1999 PREPAID FUND/SECT-ACCT-PROjECT-ACCT FIG # INVOICE DESCRIPTION AMOUNT DATE CHECK FOOD SYSTEMS INC. 1155515-42325-' 17626/176i3 MTG SPPLS-SOLID WST 10�c,-' 35.0 0014090-42325— 8875 17585 MTG SPPLS'4 CORNERS 10/18 207.68 0014090-42325 -- 17626/D6l3 MTG SPPLS-LANTERMAN 10/25 28.O9 LANDSCP 7��E�lDS 494.98 .00 91�2 T OTALVo,�j��S 10,332.26 27O.95 VV1090-42125- TOTAL DUE VENDO R PH.SVCS'AD0 LINE COMM SVC 27O.95 FRAME WORKS 0014090' 1�N— 4760 SUPPLIES-EMPLY RECO8NTN 11.91 001409v'41200— 51401 5736 SUPPLIES-EMPL RECUSNTN 1,08,74 TOTAL PREPAIDS .0 - TOTAL VOU[CHERS 1,\1V.65 0TA�ULE VENDOR 1,110'65 F. "LBFRI72AL 0014030-42325-' REIME-JPlA CONFfRlTZAL 230.00 11/23/1999 35631 T0��l� 2J0,00 TOTAL VOUCHERS .00 T0� �E YENDOR %0.00 139553Y -440O0-- 838� 9YV7'C� LANDSCP ASSESSMT-DIGT 39 494.96 1385538-��OO-- S386 99V -O5 LANDSCP ASSESSMT-DIST 38 494.96 14 155411-44000-- \�.� LANDSCP 41 494.98 25O5510-46411-01499-4 91�2 9911 O� PROF -SV -INS SLRRY SEAL 10,332.26 34.51 VV1090-42125- TOTAL PREPAlDS PH.SVCS'AD0 LINE COMM SVC .00 0014O95-42125'' O887772439 TOTAL VOUCHEHS 48.39 1i,817.16 909861Y220 PH. SVCS ' CITY ON LINE TOTAL DUE VENDOR O015314'42\25- 11.817.16 GRAFFITl COmTROL SYSTEMS 33.38 1185098-42\25' 9V93964035 PH,SVCS'BBc, MODEM 0O1555 8-45520— 9024 DB1V99 GRAFFITI REH;L'UCT 99 1,530.00 O015331'42i25'' 90986C8Y51 TOTAL FR[PAlOS 62.V5 .00 9095949117 PH.SVICS'MAPLE HILL TOTAL VOUCHERS 0014810'42125-' 1.530.00 PH.SVCS-MODEM C/CNi 24.00 TOTAL DUE ��OOR 9O95�49117 1,5-30.00 77- C"A"LIFORNITA 0014O90-42125-' 9091973i2R PH.SVCS'GENERAL 2,214.90 421 L'5 — 90*111861922O PH. SVCS'S|C CYN PARK 37.91 OW��-�i�— 90Y�01� �.��'�� & �Y \�.� PH.SVCS-MODEM C/CLK 5"'. 6.7 �1�1-�1�— 9��6 0,194 PH.SVCS SYC CYN PARK 34.51 VV1090-42125- CH07426 PH.SVCS'AD0 LINE COMM SVC 1110.00 0014O95-42125'' O887772439 PH.SVCS-ECQN OVLP 48.39 1185098'42125 909861Y220 PH. SVCS ' CITY ON LINE 158.45 O015314'42\25- 9O93965�� PH.SVCS'HTRG COMM. CTR 33.38 1185098-42\25' 9V93964035 PH,SVCS'BBc, MODEM 99.35 0105355-42l25'' PH.SVCS-LlBRAKY PROJ 143.74 O015331'42i25'' 90986C8Y51 PH. SVCS'SYC CYN PARK 62.V5 001531 IL -42125- 9095949117 PH.SVICS'MAPLE HILL 75.56 0014810'42125-' 5`05'61-C)"40 PH.SVCS-MODEM C/CNi 24.00 0V15S22-�2125-- 9O95�49117 PH.SVC S RONALD REAGAN 75.56 TOTAL PRE9AIDS .VV TOT�L VO�CHERS 3.343.72 CITY 0FDIAMOND BAR RUN DATE: 11/19/1YY9 09:41:30 VOUCHER REGISTER PAGE: 9 DUE TH8U: 11/22/1999 PREPAID Fl,ND/SECT'ACCT'HROJE �CT PSI # 'INVOICE DESCRIPTION A40UNT DATE CHBa, GTE LEASING 0014090'42130-- 8O42 230596LNORSTA� MODUAR-DEC 99 466.79 TOTAL PREPATDS .00 TOTAL VOUCHERS 466.79 ��AL DUE VENDOR 79 FOREMAN 001551«'45227- 8677 ��D9 PROF. SVCS'ENC INSPECTl0N 345.54 00i5551'45223'' 82\1 39407 PROF.SVCS-PLAN CHECK 1Y.l2 0O15551 -45223 394O8 PROF.SNC5 - PLAN CHECK 19.12 A0\5551 4�23-' 8211 394V6 P�F.SVCS PLAN CHECK 3D.25 0��555l-4522J'- 8211 394O5 PROF, SVCS'PLAN C��K SVC 2,560.54 V01'23O12'' 39414 PROF.SVCS EN Y6-140 170.00 0015551-45227-- 39412 PROF.SVCE-lNSPEC SVCS 71.80' 0Oi551O'45�,-- 89\6 394\\ P�F.SVCS'lNSPECTN SVCS 72.49 0O1_510-45227- 8687 3941O PROP. SVCS- lNSPECTlON SVCS \27.50 00115551 -45 Y1\2 ��13 P��.SVCS'lNSPECTION SVCS 241.42 O�15551-45223- 9243 39414 PROF SVCS -PLAN CHECK SVCS 127.5O TOTAL PREPAIDS .00 TOTAL VOUCHERS 3.793.28 TOTAL DUE VENDOR 3`793.28 ANME HARAKSIN 0V140*'42330- RElMB'MMASC CONF 8/4 319. 50 00 140301-422230 RElM8-lCMA C0NF 9/27 12.52 V014V3O-42330-- RE]MB'lCSC COMF 10/7 39.37 TOTAL PREPAIDS .00 TOTAL VOUCHERS 91,39 TOTAL DUE VENDOR 91.39 [AROL ��RRE8A REFUND-CANDlOATE STMT 120.96 TOTAL FKEPAI0S .08 TOTAi VOUCHERS 120.96 TOTAL DU[ VENDOR \2O.96 �lSA HlNDI 80123O82' 502i2 REFUND SCLFTY DEO-PETERSON 50.00 TOTAL PREPAIDS .O0 TOTAL YOUCHERG 50.00 TOTAL DUE V[NDCR 5O.O0 �AREN H8LDER 350'44100- PRK & REC MTG 10/28 40.00 TOTAL PIFEEPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40. (if) HOME 8ASE VV15350-412VV-' 2101l001571 SUPPLIES -HAUNTED HOUSE 55.25 TOTAL PREPAIDS .00 TOTAL YOUCHERS 55.25 TOTAL DUE VENDOR 55.25 r: H�1'ATT iJLRx:1iSiIi CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER DUE THRU: 11/23/1Q99 FUND/SECT-ACCT-PROaEIT -AC C? PO 4 INVOICE DESCRIFTICN HOME DEPOT 0015350-41200-- 6112149 SUPPLIES-HAUINTED HOUSE TOTAL PREFAIDS TOTAL VOUCHERS TOTAL DUE VENDOR. ROBERT S. HUFF TOI - .OUCHER5 001-36650-- REFUND -CANDIDATE STMT TOTAL PIEF'AIDS TOTAL VOUCHERS i C i `nLLU1� VENDOR. �. MICHAEL HULS TLr G,_ IZUCHEh,-' 0015510-44240-- 915: W104/110-99 PROF SVCS-NF'DES IMPLM-OCT i.RILV S•`ULLETTkI 404/11V -?ti PROF SVCS -IN RGR7D WET TOTAL PREPAIDS -TR`_R-421.. TOTAL YOUCHt"S 4;1-4111=- T Hi A-4611` TnT 1" VENDOR 1 u i F.. D�*� .. r: H�1'ATT iJLRx:1iSiIi PAGE: 10 PREPAII AMOUNT DATE CHECK: 55,74 .00 55.74 5c.74 ' 120.96 .00 120.96 10.96 902.50 c 1,778,75 .00 2, 6,61.25 2,681.25 K2' .48 00 63:;.4° 63 C'.. 48 400.00 11/23/1999 35610 11,707.95 11/.3/1999 35610 3,88=,.00 11/2:_/1999 35610 15,995.95 . 00 995.95 2.013.45 11/23/1999 35609 a .4c .00 2, 013.45 38. f7_ 61.42 •1`'. 0Il J _' 154 i .1'4 ,'Yr, 2'= 2. 4` "2.4` c A-1:7 00 .00 4", 01% - =r 5,437.00 i N CFOR SEM NA`<:-TYLR,TH a LL i"-' ?"ITA' f.Ek J -'AID° ' TOTAL VCUCHEK: T_rr..! I' - 'ENDOR I 1 n, "Li_ Y Nu`: FP<:' -2 NOV CONTRACT CONTRIE NOVCChdTRi>-ALL DEPTS hi0" PF2^-2C NOV PAYROLL DEDUCTIONS TOTAL F'REF'AIDS TOI - .OUCHER5 -n-r-�^.L Iu�„� VENDOR PP2NCl; ' -DEF COMP 401A TOTAL -NEF'AIDS TLr G,_ IZUCHEh,-' 0,,..L t ENDOF i.RILV S•`ULLETTkI 45534KRii'JERTIEEMT-trC? F/HRItiC -TR`_R-421.. AD-TJFiEr:^;RNrC' r,T 4;1-4111=- T Hi A-4611` AD-Tr'HERt1AN T.:,.':.r•_c ANN' SUBSCR_1::rUo-11,16)0 TO PRT_F AIi!S T=Ti-ii. J0C;'�ER -C-T 1 rl;r ''1ENI']R: U' l44 41�4C1:.__ _ -_ r;_1 ::ry irt!"� SKS-ND”+.yr 4 A` I A_ CNPT TCTAL FREPRIWc TCTA VO'UCHEF:5 TOT ^TDUE AI tl"NUOC! r_ r__� .. I L.. PAGE: 10 PREPAII AMOUNT DATE CHECK: 55,74 .00 55.74 5c.74 ' 120.96 .00 120.96 10.96 902.50 c 1,778,75 .00 2, 6,61.25 2,681.25 K2' .48 00 63:;.4° 63 C'.. 48 400.00 11/23/1999 35610 11,707.95 11/.3/1999 35610 3,88=,.00 11/2:_/1999 35610 15,995.95 . 00 995.95 2.013.45 11/23/1999 35609 a .4c .00 2, 013.45 38. f7_ 61.42 •1`'. 0Il J _' 154 i .1'4 ,'Yr, 2'= 2. 4` "2.4` c A-1:7 00 .00 4", 01% - =r 5,437.00 CITY OF DIAMOND NAF; RUN DATE: 11/19/1999 10:20:24 VOUCHER REGISTER PAGE: 11 DUE THRU: 11/23/1999 PREPAID FUND/SECT—ACCT—PROUECT—ACCT F'0 # INVOICE DESCRIPTION AMOUNT DATE CHECK INTERNATIONAL PROTECTIVE SVCS INC i 54 i-- D.. 1.-4 1- 8975 e r r. i �r a:e .1116 CROSSN_� GvA„T. SVCS—SEP Q. c 0014411-45410-- 6975 11628 CROSSNO GUARD SVCS—OCT 99 '.144.20 TGTAL PzEPAID'S f). TOTAL " OUCHERS TOTAL DUE. VENDOR13,<7 .52 I'r•+:ISTD! t TC1?.N rITt Hl,;' TDAY CELEN-12/5 ',321.2` TTAL --cPAiDC ^,^ TOTAL VOUCHERS r T TA n VPNMQF.. ii '140" —4214, DE- NLDG LEASE—STE 10iar,?CDEC 10,465.7:; TOT ;L PRE',AIDS .00 TOTAL VOUCHERS 19,465.70 TOTAL DUE VENDOt; 1'4 , 465.70 014iiia-440:x:-- 9007 NOV 99 PROF SVCS—LEGISLTV REPRES 3,000.00 TOTAL PREPATDS .CC TOTAL VOUCHERS 3,000.0Q TOTAL'!EN DLE L •1��+DOR 3,0,0.00 C0i— 301:-- REFUND DEP REFUND — TSR99-11 100.00 --T.Mry—1��. i iii hL f ;EPA IDS' TOTAL V010CHER-e 1Cf).00 TDTAL DUE '" ENMOR lt'U.CC — -- .. -.....1'. 1ta r.c-- rr�r,y ii S'1C—D U9 T R `1252 PF.i 421.48 IUTA; P"ErA1DS .Oca TOTAL VOU HERS 421.4c TOTr DUE r. -OR TOTN � vE,;� 421.4c REF:EATION REFUND 20.00 T JT ,! , _ TOTAL V0:1CH=rim' 20.00 T[TAL :U'_ !:'ENLOF" 2G. DO --•--`` _^2'=!,�__ _- ark i ENrII� a r LI, MILL �M CELEF-EAI , � 1 r; ,t_a010.00 T �TAL C;;, . `w .-q .001 TOTAL VOUCHERS Do TnT ) ra'� i,' nl '' '— PRNTNG SVCS—CANDIDATE STM 1,iiL.16 T_�TF_ rREF'AIDS ,00 TOTA°_ VCCT?ERS 1.116.1c: —'AL .,,� VENDOR 1,11-•.16 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 12 DUE THRU: 11/23/19'919 PREPAID FUND ,'SEC?-ACCT -PROUECT-flCCT Fi # INVOICE DESCRiFTION AMOUNT DATE Kcv LA FITNESS INTERNATIONAL LLC 250-34550-14599-3455C! REFUND REFUND -MITIGHTN FEE 14,702.7` TOTAL PREPAIDS .00 TOTAL VOUCHERS 14,702.7= TOTAL DUE VENDOR 14,102,75 ALICIA LARA 00.-3475:?-- 33577 RECREATION REFUND TOTAL PREPAIDS .00 TOTAL VOUCHERS" 18.00 ICTAL DUE VENDOR 18.00 LEAGUE OF CA CITIES 0014040-42330-- LEAG CONF-C/CLRk:. 111/8-10, 280.00 11/23/1999 35616 C!�!140'.-42 z LEAG MTG-FRITZAL 11/4 25.00 11/2'/1999 35607 TOTAL F`REF'RII,S 305.00 TOTAL 'VOUCHERS .00 TC'TA`:_ DUE_ VENr!OR 305.0C! LEIGRi -H ASSOCIATE'-: 0'1-:'3012-- LEI000S:170 PROF.SVCS-EN 99-24" 567.50 00 LEh!C!,! :j_,, PROF. _.VCS EN 98-268 50,00 LE1000"1"` PROF SVCS - EN 001-234 195.00 ncrc fi. -- .MSc `r U1 C- ,�,, C LEI0008. 1+ PROF.SVC. GEOTECH ONSLT 152.50 LEI0000.176 PROF. SVCS - EN 9"-236 115.00 TOTAL F'REPAIDS .00 TOTAL VOUCHERS 1,620.00 TOTAL DUE VENDOR 1,680.00 L E'WIS ENGRA'V14:G IN:. 0-0140-90-42112- 34'.45 ENGRVINS SVCS-DELEGTN TLS 259.20 9!`5 347461'_4830 EhIGRVNG SVCS-TILES,PLAG!UE 30.31 TOTAL PREPAIDE .00 TOTAL VOUCHERS 290.11 TOTAL DUE VENDOR 290.11 ! I-..VTNESTn-N 9 Mc�TTIM TCu LEC'L S1:.S-LNTERMARi 716.70 u�rTAI C^C>=AIDS i. TO T AL VOL !CHERSi 716.7 C! T0 71 AL r,L„.,E �2 �R VE ` �;l. 71` _. 0 ..•R;,_a+ '°`-- DUITC'LATM DE PROF TV 196. Otir,lr,) ,. TOTAL PREPAIDS .00 TOTAL VOUCHERS: 196,00{!.0t! TOTAL -DUE ''VENDOR 196.,000.00 _ _ AN�.Ei F4 `'!"Ty _' qt '^ y R f-: ' � iC.iv i.ii �.i KRKS ,a,v_ AR':: 4r " TR'FFC NriINT-SE 9:' 7,9 1. _ -,( I =,+r - 'r.-- s.; 4._._.:. ., 4 l T n TR{ T �'f -G. T rdQ ARCi 142217; aN..JS +_ WIS S., EP: �1 9.35 �.. :..: -- �- - h'i.i:`4 !- n I 'if" F.`; CT . G A..... 4.:.. ha.�i ._ 4;A.. SVC-J'-AU 992 .1- 'CTAL PREF Trl Tr 'tai r .00 T :oi^ I1 _ ":DOR ', CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 13 DUE THRU: 11/23/1999 PREPAID FUND%SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT MATE CHECK LOS ANGELES COUNTY SHERIFFS DEFT 0014411-4540-- 2158=: CIT`TRFFC CONTRL-9/13-30 10,115.44 0014411-45402— 82 i , -1br� CL4RY iT RFFC r ,,h,TRL-SEPT 4,';24.51 ,•)t7tgnl, -4.r402 21683 SCH� TRF- CNTFL-SEF` 915.QO .."144'1-4540i-- -.tlw-.,-1 DN ,AC SV4i-OCT '7r _i11. T OT AL F'PrG'Tr'S ,Qti T''ITAL t'OUC QRS 3;;6,556,78 TOTAL DUE VENI!C':F' 336 "6.7_ !.OS A"NZ"I'ELErC T7YE- 0 05"D 23- j-- SUE'CRPTt NO ..00 8.64 TTAt _i:L. TOTAL r 01u16 rpr1 8.64 TOTAL DUE VENDOR 8.64 u�JET) t MAL) EZO i)i)i-2300 - 50220 REFUND SCRTY DEP-PANTERA 200. CK) TOTAL FREFAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 MICHAEL MAUI'103 1'!71-347::;;-- 3419') RECREATION REFUND 140.00 TD i inF7EF'hi !S i)n, TOTAL VOUCHERS 140.00 T DTrL DUE :%ENIOF 140.00 r-. -_ -- RETURNEI C:HEC'; FEE -AND STMRE: ,--C 1201,9= T_Tw_ PF"'EF..-- 00 TnTAfi 105,'iE: `_ nvMG`iTC';`ur^T^GHQ �ilf,tdi� R� .�_.._r. t"�. .._:.� -4r _ _._._ a"- E_- tni FR,I'u SCrTulR. =�.01 -- __ SA c- SUPPLE -'. .- CD" E :-LA t�'.LPRNI q' . 1,786.12. .0c) T^T^L' 1, _ .. 07 MU=IC-uALLr: E'VFdT 1i)j?c+ 100.0' 11/2_'./1999 �55y8; 35 j PREF'4I.L T07k VOUCHERS ,0!7 TOTAL DUE 'VENDOR;0 00. 1.. 0: PPIEc 133.611 SUPPLIES COM-1SVCS 1-33 .61 T 0 T AL PREPA I TOTAL DUE VENDOR 267...2 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 14 DUE THRU? 11/23/1999 PREPAID FUND%SECT-ACCT-PROJECT-ACCT FO # INVOICE DESCRIPTION AMOUNT DATE CHECK MR JOSEPH BEAUTY SALON 0015350-41200-- S7tJ4S'; SUPPLIES-HALLWN FESTIVL 54.13 TOTAL PR,EPAIDS ' TOTAL VOUCHERS 54.13 TOTAL DUE VENDOR 54.13 NATIONAL REVENUE CORP 0014090-44000-- N?45 !2 ANNUAL MAINT FEE 50.00 f)(llar>?r?-440!40-- D-4'25-20 CONTIGENCY FEES -FALSE ALR 312.50 TOTAL PREPAIDS .0 TOTAL VOUCHERS 362.50 TGTrL DIiE VE 01F �. MIKE NELSON= Cji4:: 4--2--- ,0c�_ R MB Cmi :. M..Tu M G 5F'. TOTAL PREPAIDS .00 TOTAL VOUCHERS 58.45 TOTAL DUE VENDOR 58.45 P:aE z IE t) !i4tty0-4' 126-- 2549064 NOV SVCS -RADIO REPEATER '17.42 TOTAL PREF'AIDS .00 TOTAL VOUCHER', 217.42' t T ':i ,= VENDOR 217.42 L�tl4ti li�-L N AN �'-441^':-- PR': °. RSC. MTG-tr;f^^ 40. Of" TOT AIL PREP,IDS ,00 TO -n. ',)Dl!-' " n. HE 40.00 TOTAL LUE VENDOR 40.00 04:"535 774-7qC97 SLPP"C1Nct HAUi TED HOUSE 221 iU Ti!T'i PPUDAI r,(Z v 41) TriTAI Li�C1D .R «1.10 '.. j. L! nn - r,!=n-- REFUND-CANDIOT'E STM 120.91_•, TOTAL VOUCHERS 1 12. 0.9%, TOTAL DUE `:)E"IDOR 120.96 _ -:-TTT�r.h:- a:: Cv .. 1OF 'L1 lN'1: 8i'.. COVERS 473.74 TOTAL PREFA1DS TOT A:- VDUCH�Rv: 47::.74 TOTAL ID'E VENDOR 473.74 F:rCRcr-TDp. Pc Onm \� EA 1 .V LF fMtJ 'c •,1r \/*� TOTAL FR_P IDS UU TOTAL VOUCHERS 6-5.0 t ?LrrAL D":E VENDOR 65:00 CITY OF DIAMOND RAH RUN DATE: 111119/1999 09:41:30 VOUCHER REGISTER PAGE: 15 DUE THRU.' 1112311.999 PREPAID FUND/SECT-ACCT-FROJECT-ACCT F # INVOICE DESCRIPTION AMOUNT DATE CHECK: SO YOUNG PARK 001-34780— -3615 RECREATION REFUND 55.10 TOTAL PREPAIDS •00 TOTAL VOUCHEHS 55:,0;1 TOTAL DUE VENDOR 55.00 PARTY CITT 7741 5E-214 MIK SFFL E-HALLG�",! FESTIVL � y 19-96, TOTAL FREFAIDS .00 TOTAL VOUCHERS 145.% TOTAL DUE VENDOR 195.96 PAYROLL TRANSFER. 0i 1-10.1?1-- PFS' PAYROLL TRANSFER-FP' 63,100.00 11/'2311999 PP22 i�01-1022!;-- PP=': FA`ROLL TRAPJSFER-PP3:= 6',400.02; 11Z311R`�Y FP23 TOTAL PREPAIDS 130,500.00 TOTAL VOUCHERS ..00 TOTAL DUE VENI�OF; C(, •` . 10 ,..,.t:.v' 14C7, 1G 11i�;i; DATA LINE CHARLES-OCT 99 34.62 IL; �- TOTAL PREPAIDS .00 TOTAL VOUCHER_: 34.62 TOTAL DUE VENDOR 34.62 FERS HEALTH NOV ADMIN FEE-NOV 43..A! 11/13/1999 25614 t_ll ND`s-HEALTH INS F'REMv 9,495.93 11/23%1999 35614 TOTAL FFEC, AIDS 9,544.13 ';;TAL VCUC*-ERS .00 TOTAI;L DUE VENDOR: 97544.27" prG:= =c IREMEN7 F. Ni P'ECT IRE CONTR;I;;-EP. ., 474.40: 11/23/1999 " 35629 r-:2^ RETIRE vOhdTRIE-EE 4.280.59 11/23/1999 35619 MT!ITAF,T 6U`: BAS., 509.69 11/20/1,99 356:9 '. +•}';__ p.'?' �;lIGlrl? 11?; CF,iCCT? 31.6,: 11/2311M 35629 TOTAL P`REP'AID.S' ; O 7,�=�6.=�' TOTAL VOUCHER'S •00 TOTAIIs!t� !?EPdT'n^ O.. 7 a 396.30 TF;.T FHAH 6,01.:- 4720-- 33:75 RECREATION. REFUND 17.00 TOTAL PREPAIDS iKl TOTAL VOUCHERS 17.00 TOTAL DUE VENDOR 17.00 GTI vim-Ilim t_.Ch,wi Tp'l a?h,I' t...cr SVCS-OCT r'AR^t"l 250.00 TC,T L FR`,EPAIDS 00 TOTAL VOJCHER6 =5i7,c,0 TOTIiUE VEr; OF, `}C0.00 RUN 003:&99299 09t1:30 FUND/SECT-ACCT-PROJECT-ACCT ERNE BOWES INC 0014090-42130- eae m S1� 6@iy» EQCSIa£ BINDING SS«g Wlgy-A - 91m2a1 >- wl05 '00 - V meg 0,15350-44100- JOANNE 12maAm- 3 rE 2+ y!= 7 R&:w3k, CITY 7 E A10$ Ea VOUCHER REGISTER 003:S DUE 2b: 11 &9f PINE m# INVOICE Sleela ASE N£ CHECK 311-10 31 3rf O RILL - SEEK@ #%w 2#L PREPAIDS .7 2I& 3« ER 369. TOTAL IDLE ' Do #%w 1,556148`827 RE' + SIQEMACH-10/21 1 214.29 TJ/ FREPAIDS .y 2TcFes G2t 3 SEIAL QE' 1,214.29 e! RS2DIT m#lE - m 8192«6 2F3S-RBINDING azo Siyu«6 ePels-U9 SKIS 6.9 T &Fr 403 .m 2 mJRR @.a 70.7 AL bE J2» 42. 99' K me ml @,m i L Ew9I» .3 SIC mcH 3 @.m T3,7A_ eE «:ER 40.00 3 REaSeG E&& &.m 2#LmeQ3 .w TOT VOUCHES 20.00 TO TOE JQy &.m g7 @!3 C &:ege§iS N%LN 3a6 SIk Z. . .m TOT& gGr : 27.62 2TC mE SE . 37: a4010' &92S3RTOPCONVERTOR 3.64 32G wR25e m%TRS> a@ SIR FEES .M I9R cJRR azs NGT DUE VENDOR 3 33 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 17 DUE THRU: 11/23/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK RALPHS GROCER` COMPANY 0015350-41200-- SUPPLIES-DA1,�AMF' 59.19 r,n1�l='Si-41''Orj-- -.,.- , _ . SUPPi IES -DAY CAMP 10.00 001535(-412,00-- SUPPLIES -TINT TOT '4.^ ,,UFFL.tS A,E.:S 6.43 0015350-4120x;-- SUP'PLIES-TINY TOT 5.39 001531-412 i-- 5t1PFLIES-F'ARl:5 2.14 1525. SUPPLIES -TIN" SUPP" IES -TINY TOT 14.6=; TOTAL F'REPAiIs .00 TOTAL VOUCHERS 132. i5 TOTAL IiUE VENDOR 132.15 �;.i'JA A REDD OD1-347=:0-- 32106 RECREATION REFUND 33.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 31.00 TOTAL DUE VENDOR 31.00 DING R_CA' ADO 50537 REFUND SCRTY DEP-R REAGAN, 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 RE'OEN T S OF THE ' '' I'. OF CA' , t:; ?1`21:x-42331- SEMINAR -L SMITH 11/5 260.00 11/23/1999 35606 TOTAL PREPAIDS 260.00 TOTAL VOUCHERS .00 TOTAL Dlu'c VENDOR 260.00 ?r)Lp 10048 STATNRY SPPLS-GENERAL GOV' 194.94 F'FNTNG SVCS -BUS CARDS 40.95 TOTAL PRE 'A 12 .00 �;Ic TOTAL VOUri. RS =-_,`._;. TOTAL DUE V NDC'' i_,_:- ��,ci..c.Ic_.-; TEM" Sn;_rLOM So - L � 627.2144_G LMr' SVCS -COMM JVC;, 10f15 5' TOTA PREPAID_ .00 TI -11 VO!l TOTAL DUE VENDOR 660,76 LISA RI',"ERS 01-:..47•.'-- 33r'S RECREATION REFUND 31.00 TOTAL PREPAI05 .00 TOTAL VOUCHERS 31.00 TOTAL DUE VENDOR 31.00 Rif"A CIVIL ENGI"iEEF;S It:C i_L ` u=,O ,;Zi j=7_PROFSVC5-INSPETNC170.00 5}5:1"_1'-4`2.' __ 4 7957 F`OF.SVCS - INSPECTION 127.50 TOT AL P'R�: .OG TOTAL VOUCHERS 297.50 TOTAL DUE VENDOR 297.50 �._. _.. . tivLLi :! i • LSI . ,i icr., A' -j l_i, -a 1r( 55 00 7 qac, 35605 /_1 a }iu1.1.4J 11/aJ/1 077,1 .-,Lrrl�_ ;55.00 TOTAL VOTUCHERS: .00 TOTAL E'UE .'EN'DR; 855.00 T_TA GLPAI 'u .00 REFUNE 'Ol AL FREFAT11C; .'JtJ TOTAL VOUCHERS 55.05: TOTAL T E VENDOR 5`.00 Sr:A-EC CON ES �-fLDR�c1i /,r, 50. On 11/'L•i2"'i199' 15626 _v TOTAL PREPAIDS 50.00 TOTAL VOUCHERS .00 TOTAL 21JE VENDOR 50.00 CITY OF DIAMOND BAR RUN DATE' 11/19/1999 09:4130 VOUCHER REGISTER PAGE: 18 DUE THRU, 11/23/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK. RICHARDS, WATSON & GERSHON 0014020-44020-- P09010/9009 GENERAL LEGAL SVCS -SEP 148.50 0014020-44020-- P09010119009 GENERAL LEGAL SVCS -SEPT 4,021.90 001-23010-- P09010/9009 LEGAL SVCS - FPL 96-049 663.00 0014020-44021-- P09010/900i' LEGAL SVCS-LANTERMAN SEPT "-,22.91 0014020-44020-- P09010/9009 GENERAL LEGAL SVCS -SEP 105.62 0014020-44020-- PO'-'rf10:/"009 GENERAL LEGAL SVCS -SEP 20100 0014020-44021-- P090101900 LEGAL SVCS - SASA: 17.50 nC,iti- 440-2 PO;.'01(. r gOO;) LEGAL SVCS - DOLEcAL 20.00 115C515-44000-- P09010/900`7 LEGA. SVCS -SOLID WASTE 94.51; 0014020-440'21-- P'O`IOI1 r �'oc)a , LEGAL SVCS - ARCIERO RDW 41.75 0014:20-44025:-- P09010/900' GENERAL LEGAL SVCS -SEPT 344.00 001-4020-44020-- PO01{0 }w GENERAL LEGAL SVCS -SEPT -To. 0014020-44020-- P09010/900`. GENERAL LEGAL SVCS -SEPT 28.25 TOTAL PREPAIDS 00 TOTAL VOUCHERS 6,405.93 TOTAL DUE VENDOR 6,405.93 LISA RI',"ERS 01-:..47•.'-- 33r'S RECREATION REFUND 31.00 TOTAL PREPAI05 .00 TOTAL VOUCHERS 31.00 TOTAL DUE VENDOR 31.00 Rif"A CIVIL ENGI"iEEF;S It:C i_L ` u=,O ,;Zi j=7_PROFSVC5-INSPETNC170.00 5}5:1"_1'-4`2.' __ 4 7957 F`OF.SVCS - INSPECTION 127.50 TOT AL P'R�: .OG TOTAL VOUCHERS 297.50 TOTAL DUE VENDOR 297.50 �._. _.. . tivLLi :! i • LSI . ,i icr., A' -j l_i, -a 1r( 55 00 7 qac, 35605 /_1 a }iu1.1.4J 11/aJ/1 077,1 .-,Lrrl�_ ;55.00 TOTAL VOTUCHERS: .00 TOTAL E'UE .'EN'DR; 855.00 T_TA GLPAI 'u .00 REFUNE 'Ol AL FREFAT11C; .'JtJ TOTAL VOUCHERS 55.05: TOTAL T E VENDOR 5`.00 Sr:A-EC CON ES �-fLDR�c1i /,r, 50. On 11/'L•i2"'i199' 15626 _v TOTAL PREPAIDS 50.00 TOTAL VOUCHERS .00 TOTAL 21JE VENDOR 50.00 CITY OF DIAMOND BAR RUIN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 19 DUE THRU: 11/23/1944 PPE-F'AID FUND,'SECT-ACCT-PROJECT-ACCT PC # INVOICE DESCRIPTION AMOUNT DATE CHECK SAM'S MOBIL 00152,10-42310-- 9153/0PEN FUEL - COMM SVCE OCT 113.88 0015310-42310-- 9153/OPEN FUEL - COMM SVCS OCT 35.33 0014030-42310-- 9153/OPEN FUEL - CITY MANAGER. '7.18 014090-4-n1Ci-- 915;/OPEN FUEL - GENERAL 'O'VT 9::.76, TOTAL PREPAIDS .00 TOTAL VOUCHERS 277.15 TOTAL DUE VENDOF' 27''.1` AI -R SAN itiMtiJ Gv:i`i 1N 0015350-41200-- 1777 5UF'F'L5-HALLOWEEid EV'T 11�.U3 ili''-/1999 35509 TOTAL P.REFA1DS 116.r'3 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 118.0:1, SA"; GABRIEL '.'ALLEY CITY MGR ASSOC �1C,14Ci3i`-42325-- C/MGR MTG-DESTFN 11(17/99 20.00 11/23/1999 35623 TOTAL AL PREPAT nS i 20 •'�{� TOTAL VOUCHER_ 00 TOTAL DUE VENDOR �;A i SnBn; tet_ : r,LLEY ,,.::.CIL 0- Gam.; S 0015210-42325-- PLNNG L'IR MTG-DESTFN 11/9 15.00 11/2311999 35624 TOTAL 'PREPAIDS 15.00 TOTAL VOUCHERS of) TOTAL DUE VENDOR 15.00 SAN GABRIE':- VALLEY TRIBUT E 001404'!-42'115-- '`'4 ol'_c5 PUKCATN-NOT.OF F/HEARING 65.12 i,C•1 Ci ii -4' CA -42:1` AD -T,' iERMANOS h5.12 (!�'l .i. p� 11C {. f._l:.Si jC, O 404v 42._-IHCA y_.._ f = AD MTG 01, F 1 .0 A _ FF'L .-')l LEGAL a� 154 015=-50-45^C:=-- - ii`! ^ AD -SUMMER CONCERTv + 0 4.C' LEGAL AD - 7L ::9-"'4 15'x.18 TOTAL PREPAID 00 -07 Al :,,,, : ERS c,4= 0 107k- DUE VEIDOR' 645.30 PHT',iLIH 0v1 -347x0-- 34165 RECREATION REFUND 59.00 TOTAL PREPAIL.S .00 TOTAL VOUCHERS 59.00 TOTAL DUE VENDOR 5".00 SCHOiiL SPECIALTIES 0015.2.50-4120:1-- 26105450 5UPFLIE5- HAUNTED HOUSE 108.70 TOTAL PREPAIDS .00 TOTAL VOUCHERS 108.70 TOTA'DUE VENDOR 103.70 �� u i u� .101 N SEEEINIUS RECREATID':•4 REEFUNII 6.:...'i TOTAL irit`'HIIS •of) TOT& VO"CHERE 65.Cit CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE, 20 DUE THRU: 11/23/1999 PREPAI2 FUND;SECT-AGGT-PROJEC?-ACCT PC' 4 INVOICE DESCRIF?ION AMOUNT DATE CHEGk; SEG?RAN SECURITY 0014090-44000-- '_930 11122 BANE: COURIER.SVCS-NOV 99 187.00 TOTAL PREFAIDS{!� TOTAL VOUCHERS 1c,7Y01) TOTAL DUE VENDOR 127.01! SHA�TMAR TOURS & CHARTER '' 1541c, TRANSPRTATN-RGSE PARADE I,407.0Q TOTAL FREFAII!S .00 TOTAL VOUCHERS 1,407.01 TOTAL DUE VENDOR 1,407.00 HARRY SHE.1 `'"1'14 RtrUND SCR'`' DEP-R REAGAN 50.00 TOTAL PRE PAiDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 SHEFF^ m MU I I t_°TCHTER R: HAMETnr, , 11:1402"'l -44'?i-- ="` «?'1T32 LEGAL SERVICES-LANTERMAN 29,416.:? TOTAL PREFAIDS •00 TOTAL VOUCHERS 2", 416. 67 TOTAL DUE VENDOR 29,416.E7 SIGNS AND LUCITE FROIDIUCTS ^�^�`1r!-46411-1='GG-46411 9'2? 0,:! CIF' PROJECT -ARROW SIGNS 42.75 2505510-46411-12'19=,-46411 °' 3 czcn `'�a' CIP PROJECT -ARROW SIGNS Qvv:. V...v 42.76 _ TOTAL PREFAIDS .00 TOTAL VOUCHERS 35.51 TOTAL DUE VENDOR 85.51 bMi AF.T ce552_1c-41ii-_ 12_552_15-41201"_ 7i SUP 1LIES -SRP'IFGO-HERITGE 97. -`1 c., ' -:E•: 4' 71151,:-: S!JFF! TES—CN �,TG II Q199 711599' aJ?;• . .- iii li 36,70 _ =•,s: -s .r: -- ' ?121=; SUPF' iES-HAU:dTEDHOUSE 34.c2 TGTA� PF,EPAIDu 00 VIAL riU VENDOR 16c;.68 _ _. IONI F.tFJ"dI y»ii4� Ti, r5. 00 .. .— HL: �-1: e.� .00 TOTAL VOUCHER 5=.00 � "�hD TnTAL ! u : L uR 55.00 '30S SURVIVAL rn a 1 ,,!,__ 1 -r 4'�-4.a. c22= 6:;:4':13 EDC-S"EETY VESTS 690.40 :!TAD FREFA1DS 1°- TO T AN- VnL!-HEFS 690.4 � 0" L DUE ENDOR 6911% ..iCPLE�. r=D1 '' At" 5�'PLT 5.,4i4 ES-HAhEVENT 241 = 3.21 4' -- _^' %4 S'UPFLIES-HALLWN EVENT TOTAL PREPAIDS' •00 TOT AL VIM HERS 51 , TO!AL DUE VENDOF 56 11 CITY OF DIAMOND BAR RUN DATE' 11/19;1999 09'41'30 VOUCHER REGISTER PAGE. 21 DUE THRU: 11/23/1999 PREPAID FUND/SECT-ACCT-PRGJECT-ACCT PC # INVOICE DESCRIPTION AMOUNT DATE CHECY; SOUTHERN CALIFORNIA EDISOP 01:15:;31-4216-- ELECT SVCS-SYC CYN PK 313.62 001531:1-4'212_:-- ELECT SVCS-HRTG PARK 451,56 �� :, F 0l 1532--4212 ,-- ELECT SVCS -F; REAGAN 563.06 0015911-421'26-- ELECT SVCS-FAUL GROW 36:.61 1385538-42126-- ELECT SVCS -LIST K 001551=�-421'26-- ELECT SVCS - TRAFFC CONTL 144.70 11')1532-4212,=:-- ELECT SVCS-SUM"1TRIDGE 22S.Oi 001531,-4''1"6-- ELECT SVCS -MAPLE HILL 240-89 0015319-421'26-- ELECT SVCS -PETERSON 1,412.48 OCT;214_4L124,__ ELECT SVCS-HRTG COM CTR 871.51 00155i0-42126-- ELECT SVCS - TRAFFC CONTL 4,017.74 0015325-42126-- ELECT SVCS-STARSHINE 14.36 1415541-42126-- ELECT SVCS - DIST 41 149.29 8-42126-- ELECT SVCS-PANTERA 1,781.71 0015510-42126-- ELECT SVCS - TRAFFC CONTL 139.69 001510-4'212x,__ ELECT SVCS - TRFFC CONTL 146.24 TOTAL PREPAIDS .00 TOTAL VOUCHERS 10,500•21 TOTAL DUE VENDOR 10,533.21 �.O; .,� TNTFRNATIONAL D/Ls CITY LOGO PING 753.93 TOTAL PREPAIDS .00 TOTAL VOUCHERS 753.93; TOTAL DUE VENDOR 753.9'3 :-: ^ -A :.TA ,T: r,, -,r, N! -SI uCE NO':' NOY-LIFE INS PREMIUMS 491;.10 11/23/1999 35615 _ ;l1 NO n;;_S - E P.�:, �UF'F'L LIFE F' EM : 206.5011?23/199': 35615 TOTAL PREPAIDS 696.60 TOTAL V L. ER5 .00 TOT/'A „ DU'._ VEniDDr' 696.611 1`C-412+':-- L570 O='Eh SUPF'LIEe F;ECREATI011 50:. 7 R,; ,:.•; 0n7,0!OSU�PPL L_Cv CITY ^LIER,.. -- EP 111.72' "34:-41�..-- ° ,n OP��d SUPF`LIES - C1. ''LER1. 47.6= .-41�:;' - :_. iCFEtd SLS`?LIES - GENERAL r, . .. /OF'EA SL�F''r`LIES - CITY MANAGER. 119.71 'DIAL FSEF'AIDS .00 rn E TOTAL Y�JuH F,5 1 000.56 T - TDTAL L'GE ' Eli OF 1,000.=k ..iCPLE�. r=D1 '' At" 5�'PLT 5.,4i4 ES-HAhEVENT 241 = 3.21 4' -- _^' %4 S'UPFLIES-HALLWN EVENT TOTAL PREPAIDS' •00 TOT AL VIM HERS 51 , TO!AL DUE VENDOF 56 11 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 22 DUE THRU: 11/23/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK STATE COMPENSATION INSURANCE FUND 001-21111-- JUL-SEP 99 WORKERS COMP PREM -9410 1,245.47 11/23/1999 39,611 001-21111-- JUL-SEP 99 WORKERS COMP PREM -4410 2,359.59 11/23/1999 35611 001-21111-- JUL-SEF' 90 WORKERS COMP PREM -9420 923.71 11/23/1949 35611 TOTAL PREPAIDS 4,520.77 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 4,52 .7 SJFWAY _ _ M7G SPPL-LNTR",ACE,WC, 49.=01!14(90-4232.`-- ° !!f!14. $r[' :/n h 7 91L `.: TOTAL F'REPA.1,DS TOTAL VOUCHERS 77.01 TOTAL DUE VENDOR. 77.801 RICHARD THAI 001-223002— 50182 REFUND SCRTY DEP-P,EAGAN 50.00 TCTAL FREFAIDS .00 TOTAL VOUCHERS 50.00 TOTAL :UE VENDOR 50.00 THE WHOLE ENCHI! °L!L !1-'_=`!-412;-!'j-- -_'__ 7':?" SR. H A L L W N PRTY-1012`3 530.42 11/2='(1`'`,x=' 35597 _ . . Pr, 530.4' T 10 L VnM�_.Fc .00 TOTALL'� VENDOR 530.42 =`1 --- : 14 4,12 44'4: PROF SIrrq RLD CURB PAINT 62.50 - r'F:OF 5VC5 CIF F'ROJ :4.64 Y:JI J PROF cl:v;rcJ a {_j -CTP PRo 11.1` til ``STA_ F'PEFP1D S .00 T0 ; A_ �;0. �;LH. c F;c 10 3.2r., _TAL DUE VC Ni. SOF r, •ire 10IS x: :'= 4 _. -- ` 4 RE "i : F'S_� � AO= wl TEF 1.000.00 TOTAL pr,EC .00 TOTAL VOUCHERS 1,000.011! TOTAL CUE '1=t.I!OR° 1,000.00 REzUND SCRTY DEF`-SYC CYN 50.00 TOTAL -REF'AIDS (!t) TOTAL VOUCHEREZ 50,ff, TOTAL DUE VENDOR 50.00 VANT*`-.LE AND AFFILIATES ._ill!41i-1191-464111 4:_ PROF.SVC-V/TAPE 5/SEAL Pi 64W3,115 TOTAL PREPAIDS .00 TOTAL VOUCHERS 643.15 ICTAL DUE 'VENDOR, 643.15 TOTAL FREEPAIDS ('0 TOTAL VOUCHERS 55.00 TOTAL DUE VENDOR 55,00 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 44:41:30 VOUCHER REGISTER PAGE: 23 DUE THRU: 11/43/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT FO # INVOICE DESCRIPTION AMOUNT DATE CHECK VISION SERVICE PLAN 001-1107-- NOV PdOV-VIIOP FF;EMIUMS 916.05 11/'3/1999 35647 TOTAL PREPAIDS 916.08 TOTAL VOUCHERS ,00 TOTAL DUE VEVDDR 916.05 WALNUT VALLEY WATER DISTRICT 15ccr «,. il0 ,,_,-455, ,-,-- .�.. TREE WATERINE:-OCT 99 97.00 401444:;-431:.`5-- ELECTRICAL POWER DEP 140.40 0011::5_'^t212 6-- WATER C CS—STRSHN FF 1.47` 4` _ WATER SVGS-LLAD #eu 190.88 1 4 ^r,-• f,__ ti:l 4Y: 4�.4 CDMMUN'TNS SITE LEASE 1,id,ii.01; '415541-421 +_:-- NATER SVCS-LLAD 41 -141 .95 ,. 15322 � ' c::,•a_,:.�-4�.�e:-- rCS-^.F'k: WATER. SV 1 - � 55 .,�_�.�., TOTAL PREPAI S .00 TO'rA'L V0JCHE-R-3 17,64;.3=_ TOTAL DUE VENIOR 17,647.33 IK4�E L�R v'ILLat1... h-1?C.1':-4!41"'-14`99-4 41 °"`" 4;$4 PROF.SVCS-G/SPGS/RPDVW 1,790.`0 4505510-46412-15_°t='-4641': 9164 4384 PROF.SVCS-BCR/GLD SPRGS 4,094.67 25o5510-46412-143'. -4x.41 co -0, :,4325 TPFFC D5GN-DB/SR 5? CLTRN 111.00 9-164 ^"^' PROF.�VCS-BREA CYN/D%CRST ilo 4,094.67 =':5`. ,-48_,4:4-i4: �y-4e,41 91%4 43:2 PROF.SVCS-TRFFC ENGINEER 4,094.66 y_;,=._Ir,_4.4{-_,.r. _4 4.+.` z� i ; ,. rc:-c2 .. oc 4"=- PRDF.SVC-LEMON/LYCMNG ST _ 436.50 "':=`:""-4/_4:�-.._'=-4 412 rC:Jt: 4: _ PROF.SVC-BREA CYN/SVP: BLL 236.50 71 1_ ? Nr: F'ROr.jv�-b(CYNIJ; KMP 0l .. - f = 4: V' PROF.SVC-G/SPGS/RPDVW 436,50 767,0 TOTA,` �' . �- f;EPAI IS�: I TOTAL iOJCERC 115,901,00 T{'T A_ ��1{r I)r b.ir�t-ir: IJin" w- 4, v� 15,941.4{4 TOTAL FREEPAIDS ('0 TOTAL VOUCHERS 55.00 TOTAL DUE VENDOR 55,00 CITY OF DIAMOND BAR RUN DATE: 11/19/1999 09:41:30 VOUCHER REGISTER PAGE: 24 DUE THRU: 11/23/1999 FUND/SECT-ACCT-PRDJECT-ACCT WELLS FARGO RANK, 0014030-42325-- 0014090-42325-- 0014010-42.330-- 0014030-42310-- 0014010-42:x'0-- 0014030-42330-- 0014030-42330-- 0014095-41400-- 0014090-422125- 0O 140..+5-42330-- 001403' 1-42325-- 0014050-4 KO-- 00140:30-42:330-- 0014030-41200-- 0014090-42310-- 0014010-42325-- 0014090-422'10-- ,..:; t� 014010-�+i :•_ 3 a ,-- ,� WESTOAST ARSCR ; 5 1NIC 0015558-45509-- WEST ENDUNIFORMS 0014415-41200-- .�_ �'AL_ W=;TONT PO # INVOICE DESCRIPTION MEETINGS - BELANGER ORAL BOARD MTG-10/1 BAY -DELTA CONE-ANSARI FUEL - CMGR FOOTHILL CONF-10/9-HUFF ;CMF CONF-FRTZL,HARVSN,CM ICSC CONF - CMGR ICSC - PROM ITEMS PHONE CHCS -C MGR ICSC - 9/24 - CMGR SUBCMTE MTG-01`30, PENTMTN CONF-MAGNUSON9/26 ICMA CONF - 9/30-CMGR SUPPLIES - 10/6 CMGR FUEL - 9/25 D'CONNOR. MYG 0-CONNOR/MAYOR FUEL - 9/24 ANSARI ICSC• CONF-ANSARI TOTAL PREF'AIDS TOTAL VOUCHERS TOTAL DUE VENDOR PD9026 TREE MAINT-7/15, 31 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR O-44 5-144: UNIFRM-VOLUNTEER PATROL TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE OR `101 «7": HERITAGE TOTAL PREPAIDS TOTAL VOUCHERS. TOTAL DUE VENDOR AMOUNT AfiV SVCS-PLN,CNL,T011/2PL 166 KL n l =41 C_G 1 �• a ra T 6t� �,/J TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PREPAID DATE CHECK: 90.34 11/23/1999 35621 40.22 11/23/1999 35621 57.01 11/23/1999 35620 90.30 11/23/1999 35621 49.03 11/23/1999 35619 194.71 11/23/1999 35621 669.99 11/23/1999 35621 193.93 11/23/1999 35621 66.24 11/23/1q�9 35621 190.00 11/23/1999 35621 49.95 11/23/1999 35621 74.00 11/23/1999 35621 343.97 11/23/1999 35621 13.25 11/23;1999 35621 23.10 11/23/1999 35616 2[8.0(9 11/23/1999 35618 25.28 11/23/1999 35620 12.00 11123/1999 35620 L,JJ. .00 L,JJT.41 10,295.00 11123/1999 35544 10,295.00 .00 10,295.00 34.48 .00 34.48 34.48 .00 97.4:' 97.43 472.50 542.50 11/23/1999 35608 54'1..50 472.50 1,015.00 REFUND x.001 '., RECREATION 5 TOTAL FREPAIDS .00 TOTAL VOUCHERS 55.00 TOTAL DUE VENDOR 55.00 RUN DATE: 11/19/1999 09:41:30 FUND/SECT-ACCT-FR IECT-ACCT 10SEMITE WATERS 001514 -41200 -- CITY OF DIAM BAR VOUCHER REGISTER DUE THRU: 11/23/1999 F'D # INVOICE DESCRIPTION A915' OCT058292 DRNKNG WATER -HERITAGE PK TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR REPORT TOTAL PREPAIDS REPORT TOTAL VOUCHERS REPORT TOTAL PAGE: 25 PREPAID Aluw DATE CHEM 21.35 .00 21.35 21.35 565,368.58 1,151,429.65 1,716,798.23 CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. TO: Terrence L. Belanger, City Manager MEETING DATE: November 23, 1999v� REPORT DATE: November 16, 1999 FROM: Linda G. Magnuson, Finance Director TITLE: Treasurer's Report — October 31, 1999 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of October 1999 RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) Other: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A — Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: RE EWED TeYence L. Belange City Manager DEPARTMENT HEAD: Linda G. Magnuso Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: November 23, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Treasurer's Statement — October 31, 1999 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the October 1999, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of October 1999. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson jQI:,k6Ul4cn#d M614TULV CJLCW STATEMENT October 31, 1999 INVESTMENTS: US TREASURY Money Market Acct. $358,721.92 LOCAL AGENCY INVESTMENT FD 24,817,623.41 TOTAL INVESTMENTS $25,176,345.33 TOTAL CASH $25,136,468.49 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrt within 24 hours. Investment in the Local Agency Investment Fund Is allowed under the City's formally adopted investment po As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are swepf' on a daily basis from the City's bank accounts and are Invested overnight Into an investment poo of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for October 1999 5.391 % Money Market -Effective Yield for September 1999 4.211% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's esti at expenditures. Terrence L, Belanger, Tre su r BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $12,963,688.76 $1,735,683.42 $1,632,414.83 $13,066,957.35 103,459.46 LIBRARY SERVICES FUND 102,931.94 1,343.80 816.28 3,556.26 COMMUNITY ORG SUPPORT FD 3,706.26 150.00 3,679,533.81 GAS TAX FUND 3,633,105.46 1,719,349.78 46,428.35 121,453.79 71,803.71 1,768,999.86 TRANSIT TX (PROP A) FD TRANSIT TX (PROP C) FD 2,127,720.20 81,447.48 2,209,167.68 INTEGRATED WASTE MGT FD 234,420.53 3,177.21 7,853.23 229,744.51 146,547.09 AIR QUALITY IMPRVMNT FD 168,419.43 2,286.45 24,158.79 31,219.82 TRAILS & BIKEWAYS FD (SB 821) 30,822.23 397.59 173,400.63 PARK FEES FUND 171,154.57 2,246.06 (0.00) S PARKS GRANT (PRP A) FD (0.00) 1, 4 FACILITIES & PARK DEVEL. FD 1,431,012.46 18,459.27 8,015.85 74,471.73 74,933.20 COM DEV BLOCK GRANT FD (17,083.36) 100,032.41 634.06 265,769.23 CITIZENS OPT -PUBLIC SAFETY FD 263,603.74 2,799.55 330,420.66 NARCOTICS ASSET SEIZURE FD 326,212.70 4,207.96 529,181.42 LANDSCAPE DIST #38 FD 543,571.52 7,430.05 21,820.15 158,820.50 LANDSCAPE DIST #39 FD 181,930.82 2,540.84 25,651.16 5,411.47 283,179.51 LANDSCAPE DIST #41 FD 284,551.85 4,039.13 139,130.78 GRAND AV CONST FUND 139,130.78 402,569.18 (430,082.40) CAP IMPROVEMENT PRJ FD (27,513.22) 923,057.39 SELF INSURANCE FUND 910,835.28 $25,191,57173 12,222.11 $2,146195.47 52,201,298.71 $0.00 $25,136,468.49 TOTALS SUMMARY OF CASH_ DEMAND DEPOSITS: GENERAL ACCOUNT ($41,247.01) PAYROLL ACCOUNT 620.17 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($39,876.84) INVESTMENTS: US TREASURY Money Market Acct. $358,721.92 LOCAL AGENCY INVESTMENT FD 24,817,623.41 TOTAL INVESTMENTS $25,176,345.33 TOTAL CASH $25,136,468.49 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrt within 24 hours. Investment in the Local Agency Investment Fund Is allowed under the City's formally adopted investment po As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are swepf' on a daily basis from the City's bank accounts and are Invested overnight Into an investment poo of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for October 1999 5.391 % Money Market -Effective Yield for September 1999 4.211% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's esti at expenditures. Terrence L, Belanger, Tre su r PIM November 10, 1999 TO: City of Diamond Bar ATTENTION: Tommye Cribbins, Deputy City Clerk RE: Claim Claimant D/Event Rec'd Y/Office Our File Park v. City of Diamond Bar Soon Y. Park 15 -Oct -99 04 -Nov -99 S-101588-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY C' Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MAHAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400.Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140 • (800) 572-6900 • Fax: (714) 740-9412 TO PERSON OR PROPERTY INSTRUCTIONS I. Claims for death, injury to person or to personal property must be filed not later than 6 Mos. after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim forth must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. 7. Claim must be filed with City Clerk. (Gov. Code Sec. 915a) To: The City of Diamond Bar Name of Claimant Scc Home Address of Claimant City and State Business Address of Claimant City and State it,fS S Del .glnc (Q..rl f 0.5' c, Give address to which you desire notices or communications to be sent regarding this claim: S li vvt e- Q S G' 4 O t1 e -- How yr L." -u -z occur? Dive lull particulars. �YC "1 C�j � �d �>1 C/ ��l ov✓hL�/ �r� L Sru �fe- a -)�- o., Al m.1.7 t 4 /717 7e �it7x �J "e 7H4c SLC.no� "'f a1 A v�e�g6i 6v:s� SCiap/L-C ems/, /r/ CLAIM.,N-Q. 99 NW -4 P E: 53 Age of Claimant (if natural person) �T-- -- Home Telephone Number ane Number - 06Y3 w -hen did DAMAGE or INJURY occur? Give full particulars; date, time of day: Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give street names and addresses and measurements from Landmarks: stir-r,� ��rGfl C.f G�vv2 , SE e p�rC �✓ s rr � o h � �"c � , What particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or damage, if known: W:^.at D 1%LA/.GE cr INJURIES doyouclaim resulted? Give full extent of injuries or/damages claimed: LF�f �� t%C-�� 7 �✓ �J /7'7�/�` d <' CT �/GlJ STC. n What A -MOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of computation: L Ile i'.(fG�NJs — ��v� 17074 - Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of computation: - SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Insurance payments received, if any, and names of IL15uranGe Company; /U6 g- pcnuaLur= mauc w+ aLGVum uz accwen[ or injury: tDate— !tern) /Vah4e- (Aniount) .Name ana aaaress of Witnesses, Doctors and Hospitals: 1"1.kL_ p' O'Cocye Ile 144d, , . - /� s G L �y I, d �� •�.� ��; , Com_ 5� 7C -J-- �� iz; � +'rte Cramp cs�•- - /61 s'_ rv.� D /,� �� ..� �a �i'i 7G 1 READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of y- or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A -I" and location of yourself cr vehicle at the time of the accident by "B-1" and the point of impact by "X." NOTE. If diagrams below do not fit the situation, attach hereto t proper diagram signed by claimant. FOR AUTOMOBILE ACCIDENTS Ll I _/ / FOR OTHER A►�Clp5 �t ON M SID LK �i Signature of Claimant or person filing on his behalf giving Typed Name: Date relationship to Claimant: Soon Y. Park CILAi -.S A?UST BE FILED WITH CITY CLERK (GOV. mDE SEC. 915x) . CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: November 23, 1999 REPORT DATE: November 17, 1999 FROM: Terrence L Belan$er Ciy Manager TITLE: Reduction and Exoneration of Subdivision Improvement Bonds (Faithful Performance and Labor & Material) for Tract No. 47850 (Diamond Bar West Partners). SUMMARY: Diamond Bar West Partners has requested a reduction in security amounts (surety bonds) commensurate with progress of work for various improvements required in accordance with the subdivision agreement for Tract No. 47850. Diamond Bar West Partners has satisfactorily completed substantial amounts of the work and has requested a reduction of the amounts of certain bonds be authorized. RECOMMENDATION: It is recommended that the City Council approve the reduction of a) Bond No. 418853S - Grading Bond from $399,069.75 to $25,000.00; and b) Bond No. 4188565 — Landscape and Irrigation from $202,500.00 to $50,000.00, and the exoneration of a) Bond No. 418854S - Sewer/Street/S.D. b) Bond No. 418855S - Domestic Water c) Bond No. 4188575 - Monumentation; and direct the City Clerk to notify the Principal and Surety of these actions. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification _ Ordinances(s) x Other: Subdivision Improvement Bonds _ Agreement(s) on file with the City Clerk SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Majority N/A _ Yes _ No N/A 5. Are other departments affected by the report? Planning Division REVIEWED BY: 1, Te nce L. Belang James DeStefano City Manager Deputy City Manager Yes _ No x Yes No 42d. iu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: November 23, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Reduction and Exoneration of Subdivision Improvement Bonds (Faithful Performance and Labor & Material) for Tract No. 47850 (Diamond Bar West Partners). ISSUE STATEMENT Consider reduction in security amount (surety bond) and exoneration commensurate with progress of work for various improvements required in accordance with the subdivision agreement for Tract No. 47850. RECOMMENDATION It is recommended that the City Council approve the reduction of a) Bond No. 418853S - Grading Bond from $399,069.75 to $25,000.00; and b) Bond No. 418856S — Landscape and Irrigation from $202,500.00 to $50,000.00; and the exoneration of: a) Bond No. 418854S - Sewer/Street/S.D. b) Bond No. 4188555 - Domestic Water c) Bond No. 418857S - Monumentation; and direct the City Clerk to notify the Principal and Surety of these actions. FINANCIAL SUMMARY This action has no fiscal impact on the City. BACKGROUND In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement, with Diamond Bar West Partners (subdivider) to complete various improvements. The subdivider guaranteed faithful performance of this agreement by posting with the City various surety bond - bond for Grading Improvements, Streets, Sewer, and Storm Drains Improvements, Domestic Water Improvements and Monumentation. While the entirety of the agreement has not been achieved, the subdivider has satisfactorily completed substantial amounts of the work and has requested a reduction of the amounts of certain bonds be authorized. DISCUSSION The following surety bonds are recommended for reduction: Account Number: Original Amount: New Reduced Amount: Account Number: Original Amount: New Reduced Amount: 418853S Grading Bond $399,069.75 $ 25,000.00 418856S Landscape and Irrigation Bond $202,500.00 $ 50,000.00 The following surety bonds are recommended for exoneration: Account Number: 4188545 Sewer/Street/S.D. Bond Original Amount: $341,473.00 Account Number: 418855S Domestic Water Bond Original Amount: $104,200.80 Account Number: 418857S Monumentation Bond Original Amount: $2,125.00 Prepared by: Rose Manela CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (,n,7 TO: Honorable Mayor and Members of the City Council MEETING DATE: November 23, 1999 REPORT DATE: November 17, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 99 -XX "A Resolution of the City Council of the City of Diamond Bar Accepting the Dedication of Sanitary Sewer Improvements for Public Use in Tract 47850 and Requesting the Los Angeles County Consolidated Sewer Maintenance District to Complete Annexation of the Area within said Subdivision and Immediately Commence Operation and Maintenance of Sewer Improvements known as Private Contract No. DB -95-002 " SUMMARY: Private Contract (P.C.) No. DB -95-002 was completed as part of the improvements in Tract 47850. Subsequently, the sewer and pump station were inspected and approved by the City of Diamond Bar Public Works Division based upon the satisfactory completion of the improvements per the approved plans. RECOMMENDATION: That the City Council adopt Resolution No. 99 -XX "A Resolution of the City Council of the City of Diamond Bar Accepting the Dedication of Sanitary Sewer Improvements for Public Use in Tract 47850 and Requesting the Los Angeles County Consolidated Sewer Maintenance District to Complete Annexation of the Area within said Subdivision and Immediately Commence Operation and Maintenance of Sewer Improvements known as Private Contract No. DB -95-002 " LIST OF ATTACHMENTS: X Staff Report x Resolution(s) _ Agreement(s) Public Hearing Notification Bid Specification x Other: Plot Plan of Tract 47850 Sewers SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? REVIEWED BY: T ncPL.Belan r City Manager James DeStefano Deputy City Manager x Yes _ No Majority N/A _ Yes _ No N/A _ Yes _ No N/A _ Yes _ No x� av . u Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. — MEETING DATE: TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 99 -XX "A Resolution of the City Council of the City of Diamond Bar Accepting the Dedication of Sanitary Sewer Improvements for Public Use in Tract 47850 and Requesting the Los Angeles County Consolidated Sewer Maintenance District to Complete Annexation of the Area within said Subdivision and Immediately Commence Operation and Maintenance of Sewer Improvements known as Private Contract No. DB -95-002 " ISSUE STATEMENT To accept the dedication of sanitary sewer improvements for public use in Tract 47850 and request to the Los Angeles County Consolidated Sewer Maintenance District to complete annexation of the area within said subdivision and immediately commence operation and maintenance of Sewer Improvements known as Private Contract No. DB -95-002. RECOMMENDATION That the City Council adopt Resolution No. 99 -XX "A Resolution of the City Council of the City of Diamond Bar Accepting the Dedication of Sanitary Sewer Improvements for Public Use in Tract 47850 and Requesting the Los Angeles County Consolidated Sewer Maintenance District to Complete Annexation of the Area within said Subdivision and Immediately Commence Operation and Maintenance of Sewer Improvements known as Private Contract No. DB -95-002 " FINANCIAL SUMMARY The process of accepting and transferring this sewer has no financial impact on the City's budget. BACKGROUND/DISCUSSION Private Contract (P.C.) No. DB -95-002, located at the terminus of Steeplechase Lane in the Country, in Diamond Bar was completed as part of the improvements in Tract 47850. Subsequently, the sewer and pump station was inspected and approved by the City of Diamond Bar Public Works Division based upon the satisfactory completion of the improvements per the approved plans. The sewer was designed and constructed to serve all 50 lots in Tract 47850. The work was done in accordance with the plans and approved by the City of Diamond Bar's inspectors, Hall and Foreman Inc. and the Los Angeles County. It is recommended that said improvements be accepted by the City for use by the public. Upon acceptance of these improvements by the City, staff will transmit "as -built" drawings and the signed Resolution No. 99 -XX to the District specifically requesting that the District commence maintenance of the improvements immediately. Prepared by: Rose Manela N T. B.M. D . G . 4677 ELEV. 772.238' ON THE W. CURB OF DIAMOND BAR BLVD. AT S. ENO OF C.B. 27' N. OF BCR ON THE N.W. CORNER OF DIAMOND BAR BLVD. 6 PATHFINDER RD. 102' N. 50' W. OF C/L INTERSECTION. OTTERBEIN QUAD.19 90 STEEPLECHASE CRYR GE M.H lw 21 IST. B" VCP WER PER P.C. 7261 i$OLDEW CANYON CT Mme_ e W lr=R COLOME DR. 10 8M sB r�R ffF 4_ 20 � NOTE NIDI A P,r• 17 TR. We 4'7850 D5 FG 95.002 CITY OF DIAMOK SCALE I" = GOO' THOMAS BROTHERS PAGE N T x079 LOS ANGELE5 CO. VICINITY MAP N.T.S. .T ION LOS OF CON MAI REV AE9 RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING THE DEDICATION OF SANITARY SEWER IMPROVEMENTS FOR PUBLIC USE IN TRACT 47850 AND REQUESTING THE LOS ANGELES COUNTY CONSOLIDATED SEWER MAINTENANCE DISTRICT TO COMPLETE ANNEXATION OF THE AREA WITHIN SAID SUBDIVISION AND IMMEDIATELY COMMENCE OPERATION AND MAINTENANCE OF SEWER IMPROVEMENTS KNOWN AS PRIVATE CONTRACT NO. DB -95-002. A. RECITALS (i) The Subdivision Agreement for Tract 47850 between the Subdivider of Tract 47850, Diamond Bar West Partners, a California Limited Partenership, and the City of Diamond Bar required the installation of sanitary sewers as approved by the City Engineer of the City of Diamond Bar; and (ii) The City Engineer has determined that these sanitary sewer improvements have been installed in accordance with approved plans; and (iii) The Subdivider has made an offer of dedication of sewer imiprovements known as PRIVATE CONTRACT NO. DB -95-002 as described in Exhibit A; and (iv) The Subdivider has made application to the Los Angeles County Sewer Maintenance District to initiate proceedings to Annex the area of Tract No. 47850 to said District for future operation, maintenance and repair of said improvements; and (v) The City of Diamond Bar by order of City Council Resolution No. 89-32 has granted its consent and jurisdiction to the Los Angeles County Sewer Maintenance District to annex all such territory within the City of Diamond Bar to the District; and (vi) The public interest and convenience will best be served by the operation and maintenance of the sanitary sewer improvements shown in Exhibit A attached hereto, by the Los Angeles County Sewer Maintenance District. B. RESOLUTION NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The facts set forth in Part A, Recitals, hereinabove are true and correct. 1 Section 2. The City Council of the City of Diamond Bar hereby accepts, on behalf of the public for public use, the dedication of sanitary sewer improvements including the sewer pump station constructed for Tract 47850. Section 3. The City hereby requests the Los Angeles County Sewer Maintenance District to complete annexation of the property within Tract No. 47850 and immediately commence operation and maintenance of all sanitary sewer improvements known as Private Contract No. Db -95-002 within said subdivision as shown in said Exhibit A. Section 4. Reference is hereby made to "As -Built" Drawing for Sanitary Sewers to be constsructed in Tract No. 47850, Private Contract No. DB -95-002; the plans and profile of said sewer improvements are on file in the office of the City Engineer for further data as to the exact location, extent and description of said sewer improvements. Section 5. The City Engineer is directed and ordered to prepare all necessary instruments and documents, to cause the Los Angeles County Sewer Maintenance District to initiate immediate operation and maintenance of said improvements. Section 6. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 23rd day of November, 1999 MAYOR ATTEST: CITY CLERK I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 23rd day of November, 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, CITY CLERK CITY OF DIAMOND BAR EXHIBIT "A" Private Contract DB -95-002 A vitrified clay pipe sewer and iron pipe force main system and appurtenant structures including a pump station for Tract No. 47850 as shown on map filed in Book 1225 pages 89 to 99; inclusive of Maps, Records of the County of Los Angeles, generally described as follows: The sewer facilities to serve Tract 47850 commence at an existing manhole in Private Contract 7261 on Steeplechase Lane and continues easterly and southerly throughout the project to service each lot to a pump station on Lot 17 for transfer to the gravity system currently in place as shown on the approved drawings for "Sanitary Sewers to be constructed in Tract 47850, Private Contract No. DB -99-002", pages 1 to 11 on file in the Office of the City Engineer of the City of Diamond Bar. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO TO: Honorable Mayor and Members of the City Council MEETING DATE: November 23, 1999 REPORT DATE: November 15, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond (Faithful Performance, Labor & Material) for 23904 Ridgeline Road in Diamond Bar. SUMMARY: The Principal, Eko Kuntjoro, requests the release of his Cash Deposit in Lieu of Grading Bond for improvement security as required in accordance with the Subdivision Map Act. The Public Works Division finds that the Principal performed all works as shown on the grading plan on file with the City. RECOMMENDATION: It is recommended that the City Council approve the exoneration of Assignment As Security, in the amount of $5,850 posted with the City on December 16, 1996 and that the City Clerk notify the Principal and Surety of this action. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification Ordinance(s) Other EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance or agreement been reviewed by the City Attorney N/A Yes No 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? _ _ N/A Yes No Which Commission? _ 5. Are other departments affected by the report? N/A _ Report discussed with the following affected departments: REVIEWED BY: Te nce L. Bel ger City Manager DMORD-LINDMAGEN-99\23904 BOND AGE Nov James DeStefano Deputy City Manager A�P'� aL T)aKd G. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: November 23, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L.Belanger, City Manager SUBJECT: Exoneration of Cash Deposit in Lieu of Grading Bond (Faithful Performance, Labor & Material) for 23904 Ridgeline Road in Diamond Bar. ISSUE STATEMENT Consider exoneration of Cash Deposit in Lieu of Grading Bond for improvement security as required in accordance with the Subdivision Map Act. RECOMMENDATION It is recommended that the City Council approve the exoneration of Assignment As Security, in the amount of $5,850 posted with the City on December 16, 1996 and that the City Clerk notify the Principal and Surety of this action. FINANCIAL SUMMARY This action has no fiscal impact on the City. BACKGROUND In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with EMK Enterprises, Inc. to complete grading and retaining wall improvements located at 23904 Ridgeline Road. The owner guaranteed faithful performance of this agreement by posting with the City on December 16, 1999, an Investment CD in lieu of a grading bond for Grading Improvements. All grading has been approved on April 12, 1999 by the City's Consultant, Mr. Angelo Reginaldo of Bryan A. Stirrat & Associates. DISCUSSION The following bond is recommended for exoneration: Account Number: Investment CD, Cash Deposit in Lieu of Grading Bond (Acct. No. 126431733) Amount: $5,850.00 Reason: All grading and retaining wall improvements have been completed and approved by the City. PREPARED BY: Linda Kay Smith Development Services Assistant + 199 L .' E.M.K. ENTERPRISES, INC. City of Diamond Bar 21660 E. Copley Drive, Suite 190 Diamond Bar, Ca 917654177 May 2, 1999 Dear Sir or Madam: With this letter, I would like to request the release of the grading bond for the completed project located at 23904 Ridgeline Rd. in the city of Diamond Bar. The following is the requested information pertinent to this matter: a_ Account No: 126431733 b. Bank Name: Home Savings/ formerly known as Coast Federal Bank c. Bank Address: 334 S. Diamond Bar Blvd. Diamond Bar, Ca 91765 d. Original Amount: $5,850.00 e. Guaranteeing: assignment as security for grading a single family residential at 23904 Ridgeline Rd. Diamond Bar, Ca 91765. f. Contractor: EMK Enterprises, Inc. I have included a copy of the assignment as security form submitted on December 2, 1996, a copy of the grading permit, and the final grading sign off by the Engineer of Record for your reference. Thank you very much for your attention and assistance. EMK Enterprises, Inc., President P. O. Box 4730 • Diamond Bar, CA 91765-4730 • Phone (909) 623-5556 * Fax (909) 623-2268 St. Lic. #631586 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Mana e t'—e A SUBJECT: CONTRACT AMENDMENT FOR SHEPPARD, MULLIN, RICHTER AND HAMPTON, LLP DATE: November 23, 1999 RECOMMENDATION It is recommended that the City Council approve the amendment to the contract for legal services, related to the Lanterman Developmental Center forensic expansion project, between the City of Diamond Bar and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of $75,000. DISCUSSION: On April 20, 1999, the City of Diamond Bar approved a contract with the law firm of Sheppard, Mullin, Richter and Hampton, LLP (SMRH). SMRH has been retained to prepare and proceed with litigation against the State of California, related to the environmental documentation process for the proposed Lanterman Developmental Center forensic expansion project. The contract amount at that time was not to exceed $50,000 for the initial preparation of the litigation. Since that time the contract has been amended to cover costs associated with the ongoing legal processes. On October 5, 1999 the City Council approved a contract amendment in the amount of $75,000 for a total allocation of $225,000. It is now necessary to increase the contract amount by $75,000 for a not -to -exceed total amount of $300,000. TB:JDS:ct C"i°rV C%V ]MA" AGENDA REPORT AGENDA NO. �. TO: Honorable Mayor and Members of the City Council MEETING DATE: November 23, 1999 REPORT DATE: November 16, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Amendment of Contract for Special Legal Services to Richards, Watson & Gershon for Review of the Cable Television Transfer — Century Communications to Adelphia Communications SUMMARY: On May 18, 1999, the City Council awarded a contract for special legal services to Richards, Watson & Gershon for review of the cable television transfer from Century Communications to Adelphia. Based upon previous experience with review of cable transfers, it was determined that $2,000 would be an adequate deposit from Adelphia. However, due to the lengthy review the deposit will be exceeded. The additional expense was due to the two extensions of the 120 -day review period, and additional review required of the legal, technical and financial reports from Adelphia. Pursuant to Resolution 99-76, approving the Transfer of the Cable System, Section 2 (B), approves the reimbursement for all costs and expenses incurred by the City, Adelphia will provide an additional deposit of $1,000 to complete the expenses associated with the transfer. The City requires the applicant to cover all legal and/or technical costs required in reviewing the transfer. RECOMMENDATION: It is recommended that the City Council amend the contract with Richards, Watson & Gershon for special legal services pertaining to the Cable Transfer Application for an amount of $1,000, for a total not to exceed amount of $3,000, and authorize the City Manager to enter into said contract. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) Bid Specification _ Ordinance(s) Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Has the resolution, ordinance or agreement been reviewed N/A by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? _ Yes No X Yes No N/A _ Yes _ No Yes _ X No 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belger Kellee A. Fritzal � City Manager Assistant to the C1 Manager CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: November 23, 1999 REPORT DATE: November 17, 1999 FROM: Terrence L. Belanger, City Manager TITLE: Increase of Prop A Fund Allocation to Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. SUMMARY: Golden Springs Drive (between Brea Canyon Road and the westerly City Limits) and Lemon Avenue (between Golden Springs Drive and the northerly City Limits) is currently under construction for street rehabilitation. Included in this project was an alternate bid item for interconnect to run between the traffic signals along Golden Springs Drive (between Brea Canyon Road and Calbourne Drive) and Lemon Avenue (between Golden Springs Drive and Lycoming Street). Staff has submitted requests to MTA to use Prop A monies for this work and has been approved. Additionally, we have also been approved by Caltrans and MTA to receive $75,000 reimbursement from the 1998 State Transportation Improvement Program (STIP) Augmentation Funds for the Lemon Avenue Street Rehabilitation design costs. The 1998 STIP Augmentation Funds allowed local jurisdictions to repair and rehabilitate roadway damages caused by the 1997- 1998 El Nino storms. Staff will be bringing the reimbursement agreement to Council for approval in December. RECOMMENDATION: That the City Council allocate $65,000 from the unappropriated Prop A Fund Balance for the interconnect work along Golden Springs Drive and Lemon Avenue. LIST OF ATTACHMENTS: X Staff Report Resolution(s) Agreement(s) _ Public Hearing Notification _ Bid Specification x Other: MTA Letter of Approval, 9/28/99 SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes No by the City Attorney? _ 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? _ N/A _ Yes No Which Commission? _ 5. Are other departments affected by the report? N/A _ Yes —No REVIEWED BY: teWence L. Bel er James DeStefano City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: November 23, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Increase of Prop A Fund Allocation to Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. ISSUE STATEMENT To increase Prop A allocation for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. RECOMMENDATION That the City Council allocate $65,000 from the unappropriated Prop A Fund Balance for the interconnect work along Golden Springs Drive and Lemon Avenue. FINANCIAL SUMMARY The Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project is currently funded by the following sources: $429,000 — RDA Funds $1,252,500 — Prop C Funds $368,500 —Developer $ 50,000 — Prop A Funds $ 61,480 — Gas Tax Balance (from the current traffic signal projects, i.e. Lemon Avenue/Lycoming Street, Golden Springs Drive/Rapidview Drive) For a total project budget of $2,161,480.00. The requested allocation will increase the $50,000 budget allocated from Prop A Funds to $115,000 budget allocated from Prop A Funds. This additional $65,000 of Prop A Funds will allow us to eliminate the need of the $61,480.00 of Gas Tax Balance. The total project budget will be $2,165,000. BACKGROUND/DISCUSSION Golden Springs Drive (between Brea Canyon Road and the westerly City Limits) and Lemon Avenue (between Golden Springs Drive and the northerly City Limits) is currently under construction for street rehabilitation. Included in this project was an alternate bid item for interconnect to run between the traffic signals along Golden Springs Drive (between Brea Canyon Road and Calbourne Drive) and Lemon Avenue (between Golden Springs Drive and Lycoming Street). Since this interconnect will help facilitate the traffic signal timing, staff submitted a request to MTA to use Prop A monies for this work which has been approved. Additionally, we have also been approved by Caltrans and MTA to receive $75,000 reimbursement funded by the 1998 State Transportation Improvement Program (STIP) for the Lemon Avenue Street Rehabilitation design costs. The California Transportation Commission (CTC) has adopted guidelines allowing for the use of the 1998 STIP Augmentation Funds for the repair and rehabilitation of storm damage to local streets and road systems caused by the 1997- 1998 El Nino Storms. Staff submitted application for Lemon Avenue as an eligible project suffering from storm damage. However, in order to receive this reimbursement, the City will need to enter into a reimbursement agreement with the Department of Transportation. Staff will be bringing this matter to the Council for approval in December. Los Angeles County Metropolitan Transportation Authority One Gateway Plaza Los Angeles, CA 90012 213.922.6000 Mailing Address: P.O. Box 194 Los Angeles, CA 90053 September 28, 15 V /yam prvr Mr. David G. Liu City of Diamond Bar 21660 E. Copley Drive #100 Diamond Bar, CA 91765 PROPOSITION A AND C LOCAL RETURN PROGRAM FY 2000 Dear Mr. Liu: The Los Angeles County Metropolitan Transportation Authority (MTA) has received your city's Project Description Form (Form A) for use of funding from Proposition A Local Return funds in FY 2000. I have reviewed the project listed below and have determined it to be admissible as defined by the Proposition A and C Local Return Guidelines. Therefore, by the authority delegated to me by the MTA, I approve the following project: Project Project # Proposition A - 2000 Signal Synchronization - Lemon & Golden Spg. 1 - 400 $65,000 If you have any questions or concerns, please contact me at (213) Sincerely, SUSAN RICHAN Transportation Project Planner c: Accounting RMC File 7. sn:\excel\Prop#A(Xamond 8V AGENDA NO. 8.1 NO DOCUMENTATION AVAILABLE CITY OF DIAMONDTAR AGENDA NO. AGENDA RE REPORT DATE: November 12, 1999 Honorable Mayor and Members of the City Council TO: November 23, 1999 MEETING DATE: Cit Mana er OF THE CITY OF Terrence L. Belan eT> OF THE CITY COUNCIL CORRIDOR FROM' WILDLIFE «A RESOLUTION TO THE TIVE OF THE TITLE: RESO SND BAR APPROVING AMENDMENT ONE D A REPRE5ENT MEM DIAMOND EMENT TO EX -OFFICIO MEMBER:' CONSERVATION AUTHORITY AGRF COUNTY AS AN BOARD OF SUPERVISORS OF LOS AN to become a party to the Wildlife Corridor governing The County of Los Angeles is the g of Los Angeles has made a requestTCCA. Further, the County Joint Exercise of Powers Agreement. SUMMARY' The County WCCA) within the wildlife corridor, as delineated Y Conservation Authority (.t of the territory ends that the parties to the Table o WCCA, for conservation activities. At the October body of the greater majority est source of funding avai which recommends Angeles is the single lar Board adopted Resolution 99-13, resentative of the County of Los of Los Ang the Governing Agreement by adding a rep 27, 1999 WCCA Meeting, Owers Agreement an the Ag d b specifying that ex -officio members are non-voting WCCA Joint Exercise ery ors as an ex -officio member an Y rove Resolution Angeles Board of Sup d Bar Approving Amendment One to the ar a members. recommended that the City CouDntc�o the City of Diamond Supervisors of Los NDATION: It �s of RECOMNIE Representative of the Board o P No. XX (9 9) "A Resolution of the City Council re menteto lAdd a Re nded that the Mayor be authorized and directed to Wildlife Corridor Conservation Authority „gIt is further recomme Angeles County as an Ex -Officio Member. Agreement, Amendment to the Joint Powers gr Notification execute the proposed _Public Hearing X Staff Report Bid Specification LIST OF A'T'TACHMENTS: X Resolution(s) X Other Ordinance(s) AL DISTRIBUTION' EXTERN CgLIST: SUBMITTAL CHE reement been reviewed 1 Has the resolution, ordinance or ag by the City Attorneuire a majority vote? 2. Does the report recl act been assessed? 3. Has environmental imp a Commission? 4. Has the report been reviewed d the report? 5 Are other departments affected by Terrence L. 13, City Manager Anne M. Haraksin Sr. Administrative Assistant _Yes —No X Yes —No NIA _ Yes —No No NIA _Yes X No Yes CITY COUNCIL REPORT AGENDA NO. MEETING DATE: November 23, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. XX (99) "A Resolution of the City Council of the City of Diamond Bar Approving Amendment One to the Wildlife Corridor Conservation Authority Agreement to Add a Representative of the Board of Supervisors of Los Angeles County as an Ex - Officio Member." ISSUE STATEMENT: That the City Council of the City of Diamond Bar approve Resolution No. XX (99) "A Resolution of the City Council of the City of Diamond Bar Approving Amendment One to the Wildlife Corridor Conservation Authority Agreement to Add a Representative of the Board of Supervisors of Los Angeles County as an Ex - Officio Member." RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve Resolution No. XX (99) "A Resolution of the City Council of the City of Diamond Bar Approving Amendment One to the Wildlife Corridor Conservation Authority Agreement to Add a Representative of the Board of Supervisors of Los Angeles County as an Ex -Officio Member." It is further recommended that the Mayor be authorized and directed to execute the proposed Amendment to the Joint Powers Agreement. FINANCIAL SUMMARY: No financial impact. BACKGROUND/DISCUSSION: The County of Los Angeles has made a request to become a party to the Wildlife Corridor Conservation Authority (WCCA) Joint Exercise of Powers Agreement. The County of Los Angeles is the governing body of the greater majority of the territory within the wildlife corridor, as delineated by WCCA. Further, the County of Los Angeles is the single largest source of funding available to WCCA, for conservation activities. At the July 20, 1999 City Council Meeting, the City Council of the City of Diamond Bar approved an amendment to the WCCA Joint Exercise of Powers Agreement to permit the County of Los Angeles to become a party to the Joint Powers Agreement. However, the Governing Board of the WCCA does not approve of the amendments set forth in the Resolution, and the Joint Exercise of Powers Agreement has not been amended to include the County of Los Angeles as a party to the Joint Exercise of Powers Agreement. Rather, the Governing Board of WCCA approves of the following amendments: Section 5.1(e) A fftembeF representative of the California Department of Fish and Game, appeiated by t13e Dir-eeter, shall serve ex -officio as a non-voting member. Section 5.1(f) A member or representative of the Los Angeles County Board of Supervisors shall serve ex - officio as a non-voting member. At the October 27, 1999 WCCA Meeting, the Governing Board adopted Resolution 99-13, which recommends that the parties to the WCCA Joint Powers Agreement amend the Agreement by adding a representative of the County of Los Angeles Board of Supervisors as an ex -officio member and by specifying that ex -officio members are non-voting members. Pursuant to the Joint Exercise of Powers Act (Government Code Section 6500 et se .), and Section 21.0 of the Joint Exercise of Powers Agreement relating to amendments, the Agreement shall be amended, solely, upon the adoption of a resolution to amend, by each party to the agreement. Therefore, this Resolution is being brought forth to the City Council for adoption so that a member or representative of the Los Angeles County Board of Supervisors shall serve ex -officio as a non-voting member. Attachments: Attachment A: Letter from Supervisor Don Knabe Attachment B: July 20, 1999 City of Diamond Bar City Council Report on Proposed Amendment One Attachment C: WCCA's Resolution 99-13 Attachment D: Letter from WCCA Regarding WCCA's Amendment One to the Joint Powers Agreement Attachment E: WCCA Joint Exercise of Powers Agreement Prepared by: Anne Haraksin Sr. Administrative Assistant RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY AGREEMENT TO ADD A REPRESENTATIVE OF THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY AS AN EX -OFFICIO MEMBER. WHEREAS, on October 27, 1999, the Governing Board of the Wildlife Corridor Conservation Authority (WCCA) adopted Resolution 99-13 to recommend that the parties to the WCCA Joint Exercise of Powers Agreement amend the Agreement by adding a representative of the County of Los Angeles Board of Supervisors as an ex -officio member and by specifying that ex -officio members are non-voting members; and WHEREAS, pursuant to the Joint Exercise of Powers Act (Government Code Section 6500 et sec ), and Section 21.0 of the Joint Exercise of Powers Agreement relating to amendments, the Agreement shall be amended, solely, upon the adoption of a resolution to amend, by each party to the agreement; and WHEREAS, the jurisdiction and interests of the WCCA are related to that of the Puente Hills Landfill Native Habitat Preservation Authority in Los Angeles County; and WHEREAS, to provide coordination and encourage continuity of planning among local governments in the area covered by the WCCA and the Puente Hills Landfill Native Habitat Preservation Authority in Los Angeles County, it is in the interest of the WCCA to include the County of Los Angeles as an ex -officio member in the WCCA. NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND DECLARED BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AS FOLLOWS: That the City Council of the City of Diamond Bar resolves and agrees to amend the Wildlife Corridor Conservation Authority Agreement as follows: Section 5.1(e) is hereby amended to read: (e) A representative of the California Department of Fish and Game shall serve ex -officio as a non-voting member. Section 5.1(f) is hereby added: (f) A member or representative of the Los Angeles County Board of Supervisors shall serve ex -officio as a non-voting member. PASSED, APPROVED AND ADOPTED this day of 1999. Mayor 1, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar June 23, 1999 BOARD OF SUPERVISORS COUNTY OF LOS ANGELES 822 KENNETH HAH HALL OF ADMINISTRATION OS ANGELES. CALIFORNIA 90012 Telephone (213)974-4"4 ( FAX DON KNABE CHAIRMAN OF THE BOARD SUPERVISOR, FOURTH DISTRICT 7�1 MEMBERS OF THE BOARC GLORIA MOLINA YVONNE BRATHWAITE BURKE ZEV YAROSLAVSKY DON KNABE MICHAEL D. ANTONOVICH .� The Honorable Wen Chan; Mavor Citv of Diamond Bar •N11i 21660 E. Copley Drive, Suite 100 Ir. Diamond Bar, CA 91765 Re: Proposed Amendment to Wildlife Corridor Conservation Authority Joint Exercise of Powers Agreement to Permit the County of Los Angeles to Become a Party Dear Mayor Chang : As the governing body for the unincorporated County of Los Angeles territory within WCCA's jurisdiction, and as a party to the Puente Hills Landfill Nature Habitat Preservation Authority, I am asking that the County of Los Angeles join the Authority governing board. I understand that each member of the Authority needs to execute an amendment to effect this change, and my office will accept the administrative burden of this effort. For your convenience, I enclose an appropriate amendment for execution by your council. It is my personal request that you bring this before your council for execution and return the executed amendment to me for correlation and delivery to the Authority upon completion of signatures. I look forward to working with you to promote the goals for which the Authority was formed. very duly yours. fes' �'- 4 `—DON'KNABE Chairman, Board of Supervisors Supervisor, Fourth District County of Los Angeles c: Councilmembers, City of La Habra Heights Terrence L. Belanger, City Manager Enclosure C),I 'IJ MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: TERRENCE L. BELANGER, CITY MANAGER:16 RE: PROPOSED AMENDMENTO WILDLIFE JOINT EXERCIRSEOF POWERS OR CONSERVATION AU AGREEMENT TO PERMIT THE COUNTY OF LOS ANGELES TO - BECOME A PARTY TO THE JOINT POWERS AGREEMENT DATE: JULY 20, 1999 RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve the amendment to the Wildlife Corridor Conservation Authority Joint Exercise of Powers Agreement to permit the County of Los Angeles to become a party to the joint powers agreement. It is further recommended that the Mayor be authorized and directed to execute the proposed amendment to the joint powers agreement. DISCUSSION: The County of Los Angeles has made a request to become a party to the Wildlife Corridor Conservation Authority Joint Exercise of Powers Agreement (WCCA). The County of Los Angeles is the governing body of the greater majority of the territory within the wildlife corridor, as delineated by WCCA. Further, the County of Los Angeles is single largest source of funding available to WCCA, for conservation activities. The City. representative (Mayor Pro Tem O'Connor) to the WCCA Board of Directors and the alternate City representative (CouncilmaryHuff) both recommend the proposed agreement amendment. The text of the proposed amendment is attached hereto. Amendment Number One Wildlife Corridor Conservation Authority Joint Exercise of Powers Agreement Whereas, the jurisdiction and interests of the Authority are related to that of the Puente Hills Landfill Native Habitat Preservation Authority in Los Angeles County; and Whereas, to provide coordination and encourage continuity of planning among local governments in the area covered by the Authority and the Puente Hills Landfill Native Habitat Preservation Authority in Los Angeles County, it is in the interests of the Authority to include the County of Los Angeles in the Authority; now Therefore, pursuant to the Joint Exercise of Powers Act (Government Code Section 6500 rd M.), and Section 21.0 of the Joint Exercise of Powers Agreement relating to amendments the parties to the Joint Exercise of Powers Agreement resolve and agree to amend that agreement as follows: Section 5.1(a) is amended to read: (a) The city council or board of supervisors of each of the participating entities to this agreement shall each appoint one of their nurrlber and an alternate to serve on the Governing Board at the pleasure of such appointing power. Section 20.0 is amended to read: 20.0 The Santa Monica Mountains Conservancy, the County of Los Angeles, and the cities of Anaheim, Brea, Chino Hills, Diamond Bar,.Walnut, Yorba Linda and Whittier may become parties to this Agreement at any time. The addition of a party not listed here shall require the approval of the board. In Witness Whereof, the parties hereto agree this Amendment may be executed in counter parts and have caused this agreement to be executed by their duly authorized representatives. yy1t,pLIFE CORRIDOR CONSERVATION AUTHORITY October 27, 1999; Agenda Item VIII Resolution No. 99-13 RESOLUTION OF THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY RECOMMENDING THAT THE PARTIES AMEND THE WCCA JOINT POWERS AGREEMENT TO ADD A REPRESENTATIVE OF THE BOARD OF SUPERVISORS LES COUNTY AS AN EX -OFFICIO MEMBER. Resolved, That the Goveming Board of the Wildlife Corridor Conservation Aurita recommends that the parties amend the WCCA Joint Powers Agreemen t to add representative of the Board of Supervisors of Los Angeles County as an ex -officio member. AYES: Perry, Feld, Hauderson, Huff, Parker, Powers, Watts, Cheadle NOES: None ABSTENTIONS: None ABSENT: None I HEREBY CERTIFY that the foregoing resolution was adopted at a regular meetirV of the Governing Board of the Wildlife Corridor Conservation Authority, duly noticed and held according to taw, on the 270' day of October, 1999• Dated: 11999 Executive Officer WILDLIFE CORRIDOR CONSERVATION AUTHORITY 2500 EAST IMPERIAL HIGHWAY, #201-357, BREA, CALIFORNIA 92821 TELEPHONE: (31 O) 589-3230 FAX: f3101589-2406 BEV PERRY November 2, 1999 CHAIR CITY OF BREA _ City of Diamond Bar STEVE FELD _ 21660 Copley Drive, Suite 100 VICE -CHAIR - Diamond Bar, California 91765 PUBLIC MEMBER LOS ANGELES COUNTY Proposed Amendment to the WCCA Joint Powers Agreement BOB HENDERSON CITY OF WHITTIER To Whom it May Concern: JOHN POWERS CITY OF LA HABRA Resolution 99-13 was adopted by the Governing Board at the October HEIGHTS 27, 1999 meeting of the Wildlife Corridor Conservation Authority DEBORAH O'CONNOR (WCCA). The resolution recommends that the parties to the WCCA Joint CITY OF DIAMOND BAR Powers Agreement amend the agreement by adding a representative of the County of Los Angeles Board of Supervisors as an ex -officio member GLENN PARKER and by specifying that ex -officio members are non-voting members. PUBLIC MEMBER ORANGE COUNTY Pursuant to Section 21.0 of the Joint Powers Agreement, `this agreement ELIZABETH CHEADLE shall be amended, solely, upon the adoption of a resolution to amend, by SANTA MONICA MOUNTAINS each party to the agreement." CONSERVANCY Please forward the proposed amendment to the Diamond Bar City GARY WATTS Council for approval. If all members of the Joint Powers Agreement ratify CALIFORNIA DEPARTMENT the amendment, multiple copies will be forwarded to the parties for the OF PARKS AND finalizing signature. RECREATION VACANCY Please contact me should you have any questions. I can be reached at EX OFFICIO MEMBER (310) 589-3200 ext. 137. Thank you. Cp, D 0 Sincerely, JJ Jennifer Schlotterbeck WCCA Staff Analyst ESTABLISHED PURSUANT TO THE JOINT EXERCISE OF Wildlife Corridor Conservation Authority Joint Exercise of Powers Agreement Amendment Number One The public entities of the State of California executing this agreement agree to amend the Joint Exercise of Powers Agreement as follows: Section 5.1(e) is hereby amended to read: (e) A representative of the California Department of Fish and Game shall serve ex - officio as a non-voting member. Section 5.1 (f) is hereby added: (f) A member or representative of the Los Angeles County Board of Supervisors shall serve ex officio as a non-voting member. SANTA MONICA MOUNTAINS CONSERVANCY: By: CITY OF BREA: By: CITY OF LA HABRA HEIGHTS.- By: EIGHTS: By: CITY OF WHITTIER: 0 CITY OF DIAMOND BAR: WILDLIFE CORRIDOR CONSERVATION AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT PREAMBLE Whereas, There exists a wildlife corridor comprised of undeveloped wildlife habitat and open space between the Whittier -Puente Hills and the Cleveland National Forest in the Santa Ana Mountains; and Whereas, This wildlife corridor serves wildlife migration and also functions as an essential environmental, scientific, educational, and recreational resource which should be held in trust for present and future generations; and Whereas, That as the last major natural open space resource connecting Los Angeles, Orange, San Bernardino, and Riverside Counties, it provides essential relief from the urban environment; and that it exists as a single ecosystem in which changes that affect one part may also affect all other parts; and Whereas, That the preservation and protection of this resource is in the public interest; now Therefore, Pursuant to the Joint Exercise of Powers Act (Government Code § 6500 et seq.) the following public entities of the State of California executing this agreement agree as follows: 1. PURPOSE 1.0. The purpose of this agreement is to provide for the proper planning, conservation, environmental protection and maintenance of the habitat and wildlife corridor between the Whittier -Puente Hills and the Cleveland National Forest in the Santa Ana Mountains. 1.1. As a further necessary and integral purpose of this agreement, the acquisition and protection of lands for conservation, natural open space, and recreational purposes is contemplated where such acquisitions can be accomplished within the prudent fiscal policies of each of the member jurisdictions. 1.2. Acquisition may be by way of gift, devise, purchase, exchange or eminent domain; provided that any party may adopt a resolution nullifying the exercise of eminent domain, if adopted within thirty (30) days of the written notice by the Authority to a city in which the property proposed to be condemned is located, of the Authority's intention to exercise the power of eminent domain, within the jurisdictional boundaries of such city. 2. COMMON POWERS 2.0. The parties hereto agree to exercise their common powers to the maximum extent thereof for the purposes of implementing this agreement, including, but not limited to, all the powers specified in Government Code § 6508. -2- 2.1. Such powers are subject to the restrictions upon the manner of exercising the powers as imposed upon the City of Whittier, as provided in, and for the purposes of, Government Code § 6509. 2.2. Neither the Authority, nor any of the parties acting collectively, shall have the power to raise revenues and/or incur debt through taxation, assessment and/or levy of any kind. Notwithstanding the foregoing prohibition, a party to this agreement may form a benefit district or incur debt, within its individual boundaries and utilizing its statutory authority, in furtherance of the purposes of the Authority. 3. JURISDICTION 3.0. For purposes of this agreement, the "wildlife corridor study area" shall extend from the Whittier -Puente Hills, including the Chino Hills, to that portion of the Santa Ana Mountains, not owned by the Cleveland National Forest, which are reasonably capable of sustaining or connecting habitat for large mammals and/or threatened or endangered species. 3.1. The ultimate delineation of the boundaries of the "wildlife corridor" shall be based upon widely accepted, scientifically established criteria which reflect the state-of-the-art knowledge of the nature, quality and extent of wildlife habitat linkages. 4. SEPARATE ENTITY 4.0. The "Wildlife Corridor Conservation Authority" (hereinafter "Authority") is hereby established as a separate public entity within the meaning, and for the purposes of, the Joint Exercise of Powers Act (Government Code § 6500 et seq.) upon execution of this document by at least two public entities whose jurisdiction falls within the'WiIdlife Corridor." 5. GOVERNING BOARD 5.0. The Authority shall be governed by a "board constituted pursuant to the agreement" within the meaning of Government Code § 6506. 5.1. The Governing Board of the Authority is hereby established as follows: (a) The city council of each of the participating entities to this agreement shall each appoint one of their number and an alternate to serve on the Governing Board at the pleasure of such appointing power. (b) The members of the Governing Board appointed by the participating entities shall elect two (2) public members and two (2) alternates who shall serve for a term of two (2) years. The public members shall be residents of the area within the wildlife corridor who are well qualified by their education, background or experience to carry out the purposes of this agreement. &I (c) The Superintendent of Los Lagos District or his designee. (d) A member appointed by the Santa Monica Mountains Conservancy. (e) A member of the Department of Fish and Game, appointed by the Director, shall serve ex officio. 6. ADVISORY COMMITTEE 6.0. The Governing Board shall appoint an Advisory Committee to assist it in its deliberations. Such committee shall be comprised of individuals who are broadly representative of the community and the diverse interests that have a stake in planning for the wildlife corridor. 7. MEETINGS 7.0. All meetings of the Governing Board shall be called, held, and conducted in accordance with the provisions of the Ralph M. Brown Act and with such further rules of the Governing Board as are not inconsistent therewith. 7.1. The Authority shall keep, or cause to be kept, the minutes of the Governing Board's meetings, and shall as soon as possible after each meeting, forward a copy of the minutes to each member of the Governing Board and to the governing body of each of the participating entities to this agreement. 8. QUORUM AND PROCEDURE 8.0. A majority of the Governing Board shall constitute a quorum for the transaction of business. The affirmative. vote of a majority of those members present and voting shall constitute an action of the Governing Board. Where applicable, Robert's Rules of Order, Newly Revised, shall govern the procedures of the Governing Board, except when inconsistent with the Ralph M. Brown Act. 9. COMPENSATION 9.0. Members of the Governing Board shall serve without compensation except that a reasonable allowance or reimbursement for attendance at meetings of the Governing Board, as determined by the Governing Board, may be paid an amount not to exceed $50 to the extent compatible with Government Code §1126, Public Contract Code §§ 10410 and 10411, and any other statute. -4- 10. ADMINISTRATION 10.0. The Authority shall be administered by an Executive Officer who shall perform the functions stated in Government Code § 6505.1. 10.1. The Executive Director of the Santa Monica Mountains Conservancy shall serve ex officio, without additional compensation, as Executive Officer of the Authority. 10.2. The Treasurer of the City of Whittier shall be the duly appointed and acting treasurer and controller of the Authority; such person is hereby designed as the Financial Officer of the Authority who shall perform the functions stated in Government Code § 6505.5. The Authority shall reimburse the city for costs incurred pursuant to this section, subject to prior approval of the Governing Board. 10.3. The Authority may select counsel from its member agencies, or it may retain independent counsel. 10.4. To implement this Agreement, the parties hereto may loan employees to the Authority. To achieve the purposes of this agreement, the Authority may, from time to time, establish positions and fix the salaries of employees of the Authority. The Executive Officer of the Authority shall appoint such other employees for positions established by the Board and shall be responsible for the supervision thereof. 11. FISCAL CONTROLS 11.0. The fiscal year of the Authority shall be the fiscal year of the City of Whittier, July 1 to June 30, or as established from time to time by the City of Whittier. 11.1. To the extent funds are legally available therefore, the Conservancy and the Cities are hereby authorized to make payments and contributions of public funds, as provided in Section 6504 of the Government Code. 11.2. The Authority shall be strictly accountable for all funds, receipts, and disbursements. The Authority shall prepare an annual budget, in a form approved by the Conservancy and the City of Whittier, which budget shall be submitted to the board for approval by two-thirds of the members present. Public funds may not be disbursed by the Authority without approval of the adopted budget of the Authority, and all receipts and disbursements shall be in strict conformance with the adopted and approved budget. 11.3. The treasurer of the City of Whittier shall act as the treasurer of the Authority and shall be the depository and have custody of all money of the Authority from whatever source. The treasurer so designated shall: (a) Receive all money of the Authority and place it in the treasury of the City of Whittier, or other appropriate account, to the credit of the Authority. -5- (b) Be responsible on his official bond for the safekeeping and disbursement of all Authority money so held by him or her. (c) . Pay, when due, out of money of the Authority so held, all sums due on outstanding obligations of the Authority. Said sums shall be paid only by warrants of the public officer performing the functions of auditor or controller of this Authority. (d) Verify and report in writing on a quarterly basis to the Authority and to the parties to this agreement, the amount of receipts since the last report, and the amount paid out since the last report. 11.4. The treasurer of the City of Whittier shall perform the functions of auditor or controller of the Authority. The treasurer shall either make or contract with a certified public accountant to make, annual audit of the accounts and records of the Authority. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code, and shall conform to generally accepted auditing standards. Where an audit of an account and records is made by a certified public accountant, a report thereof shall be filed as a public record with each of the parties to this agreement. Such report shall be filed within six months of the end of the fiscal year under examination. Any costs of the audit, including contracts with or employment of a certified public accountant, shall be borne by the Authority and charged against any unencumbered funds of the Authority. 11.5. The Authority shall have the power to invest any money in the treasury of the Authority that is not required for the immediate necessities of the Authority, as the Authority determines advisable, .in the same manner and upon the same conditions as local agencies pursuant to Section 53601 of the Government Code. 12. BONDS 12.0. Each member of the Governing Board, the executive officer, and treasurer shall file an official bond with the Authority. When deemed appropriate by the Authority, a master bond may be utilized as referred to in Government Code Section 1481, and the bond shall also comply with the requirements of Title 1, Division 4, Chapter 3 of the Government Code, with those sections being deemed applicable to the Authority to the extent the Conservancy deems appropriate. The bond shall be in the amount of not less than $50,000. The premium shall be paid by the Authority. 13. LIABILITY 13.0. The tort liability of the Authority and of all members of the Governing Board, and the executive officer and employees of the Authority, shall be controlled by the provisions of Division 3.6 of the Government Code. The provisions of Division 3.6 of the Govemment Code relating to indemnification of public employees and the defense of actions arising out of any Ea act or omission occurring in the scope of their employment shall apply to all members of the Governing Board, officers, and employees with respect to the Authority. 13.1 Pursuant to Section 6508:1 of the Govemment Code, the parties agree that the Conservancy shall assume all liabilities arising out of or with respect to : (a) Any and all actions taken by Authority personnel acting on Conservancy property pursuant to a reciprocal management agreement between the Conservancy and the Authority; and (b) Any and all property owned by the Authority which is subject .to a reciprocal management agreement between the Conservancy and the Authority. 13.2 In addition, the Authority may insure itself and the parties, and the officers and employees of the parties, in a manner, form and amount appropriate and acceptable to the City of Whittier and the Conservancy. 14. DISPOSITION OF PROPERTY AND FUNDS 14.0. Upon termination of this Agreement, the Authority forthwith shall wind up its affairs, including discharging all of its outstanding legal obligations. Personal property and funds remaining in the Authority shall be returned to the party from which the funds or personal property were obtained, except as mutually agreed by the parties. All real property owned by the Authority shall be conveyed as the Authority shall determine, and if no determination is made, then such property shall be offered to the State Park System. 15. WITHDRAWAL OF PARTIES 15.0. Any party may withdraw as a party to this Agreement provided that: (1) at the time of withdrawal, that party has either discharged, or arranged to the satisfaction of the remaining members of the Board for the discharge of, any pending legal or financial obligations it has assumed under or pursuant to this Agreement and (ii) it provides written notice of its intent to withdraw to the Executive Officer not less than three months prior to the effective date of its withdrawal. This Agreement shall remain in effect so long as two or more local governments are parties to this Agreement. 16. NON -LIABILITY OF PARTIES 16.0. Except as provided in Section 13 of this Agreement, neither the Authority nor the Governing Board shall have the power or authority to bind the parties to this agreement, or any of them to any debt, liability, contract, or obligation, or to employ any person on behalf of the parties, or any of them, -7- 16.1. No action or omission of the parties or any of them shall be attributable to any other parties to this agreement except as expressly provided in Section 13 of this Agreement. 16.2. The Authority may maintain such public liability and other insurance as in its discretion is deemed appropriate and to the extent the cost of premiums thereof are provided for in the approved budget of the Authority. 17. CONTRIBUTION OF CONSERVANCY 17.0. Exclusive of grants which the Conservancy may award to the Authority or the City of Whittier from time to time, the Conservancy contribution to the Authority shall be less than $25,000 in any fiscal year. Contribution is here defined to include monetary contributions, if any, and the reasonable value of the services of any employees of the Conservancy loaned by it to the Authority, if any. This section shall not affect the mutual exchange of services between parties to this agreement and the Authority without payment of any consideration other than such services. Such mutual exchange of services is hereby authorized to the extent permitted by Section 6506 of the Government Code. Each party to this agreement shall contribute $500 per annum. 18. NON-DISCRIMINATION 18.0. The provisions of the State of California Non -Discrimination Clause (Form 17B) are by this reference incorporated herein. 19. APPLICATION OF POWERS 19.0. Insofar as powers common to the City of Whittier included in this agreement, and not to the Conservancy, are exercised by the Authority, the governing Board and officers thereof shall exercise such powers as the administering agency of this agreement pursuant to Government code Section 6506, notwithstanding the fact that they may be appointed by, or representative of, the Santa Monica Mountains Conservancy. 20. ADDITIONAL PARTIES 20.0. The Santa Monica Mountains Conservancy, and the Cities of Anaheim, Brea, Chino Hills, Diamond Bar, La Habra Heights, Walnut, Yorba Linda and Whittier may become parties to this Agreement at any time. The addition of a party not listed here shall require the approval of the board. M 21. AMENDMENT TO THE AGREEMENT 21.0. The provisions of this agreement shall be amended, solely, upon the adoption of a resolution to amend, by each party to the agreement. In Witness Whereof, the parties hereto have caused this agreement -to be executed by their duly authorized representatives. SANTA MONICA MOUNTAINS CONSERVANCY CITY OF BrZ � Bye_ CITY OF LA HABRA HEIGHTS 14L_ W—lpa.4 April 9, 1996 CITY OF WHITTIER CITY OF DIAMOND BAR By: C. L CITY OF DIAMOND BAR By: WILDLIFE CORRIDOR 1Z;UN5ERVATIUN AUTt-IUHITY 2500 EAST IMPERIAL HIGHWAY, #201-357, BREA, CALIFORNIA 92821 TELEPHONE: (31 O) 589-3230 FAX: (31 O) 589-2408 BEV PERRY CHAIR CITY OF BREA STEVE FELD VICE -CHAIR PUBLIC MEMBER LOS ANGELES COUNTY BOB HENDERSON CITY OF WHITTIER JOHN POWERS CITY OF LA HABRA HEIGHTS DEBORAH O'CONNOR CITY OF DIAMOND BAR GLENN PARKER PUBLIC MEMBER ORANGE COUNTY ELIZABETH CHEADLE SANTA MONICA MOUNTAINS CONSERVANCY GARY WATTS CALIFORNIA DEPARTMENT OF PARKS AND RECREATION VACANCY EX OFFICIO MEMBER CALIFORNIA DEPARTMENT OF FISH AND GAME L November 2, 1999 - City of Diamond Bar 21660 Copley Drive, Suite 100 Diamond Bar, California 91765 Proposed Amendment to the WCCA Joint Powers Agreement To Whom it May Concern: Resolution 99-13 was adopted by the Governing Board at the October 27, 1999 meeting of the Wildlife Corridor Conservation Authority (WCCA). The resolution recommends that the parties to the WCCA Joint Powers Agreement amend the agreement by adding a representative of the County of Los Angeles Board of Supervisors as an ex -officio member and by specifying that ex -officio members are non-voting members. Pursuant to Section 21.0 of the Joint Powers Agreement, "this agreement shall be amended, solely, upon the adoption of a resolution to amend, by each party to the agreement." Please forward the proposed amendment to the Diamond Bar City Council for approval. If all members of the Joint Powers Agreement ratify the amendment, multiple copies will be forwarded to the parties for the finalizing signature. Please contact me should you have any questions. I can be reached at (310) 589-3200 ext. 137. Thank you. Sincerely, C 9"Jennif Schlotterbeck WCCA Staff Analyst A PUBLIC ENTITY OF THE STATE OF CALIFORNIA ESTABLISHED PURSUANT TO THE JOINT EXERCISE OF POWERS ACT CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO-.70--- TO: 0.7-2-' TO: Terrence L. Belanger, City Manager REPORT DATE: December 3, 1999 MEETING DATE: December 7, 1999 FROM: Bob Rose, Community Services Director TITLE: Final Draft Report From Economic Research Associates for the Fiscal Analysis of the Proposed Community/ Civic Center, SUMMARY: The City Council awarded a contract to Economic Research Associates (E.R.A.) to complete a fiscal analysis of four potential sites for the proposed Community/ Civic Center. The four sites include the hospital pad, Kaiser site, Summit Ridge Park and the Diamond Bar Golf Course. Costs that were reviewed included: land acquisition, grading, construction, fixtures, furnishings, loss of potential revenue and maintenance and operations. David Wilcox of E.R.A. will be present at the City Council meeting to present the final draft report. Upon completion of the presentation the City Council may wish to direct staff to move forward to the next step necessary to complete the Community/ Civic Center project. RECOMMENDED ACTION: Receive and file report and direct staff as appropriate. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: _ Public Hearing Notification _ Bid Specifications (on file in City Clerks office) X Other: Executive Summary of Report SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? What Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belanger City Manager KamesDeSte'f',,co Deputy City Manager Yes X No _ X Yes _ No Yes X No _ Yes X No Yes X No Bob Rose Community Services Director CITY COUNCIL REPORT MEETING DATE: December 7, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Final Draft Report From Economic Research Associates for the Fiscal Analysis of the Proposed Community/ Civic Center Issue Statement David Wilcox of Economic Research Associates will present the final draft report of the fiscal analysis for the proposed Community/ Civic Center. Recommendation Receive and file report and direct staff as appropriate. Financial Summary There are no financial considerations related to this report. Background On August 3, 1999, the City Council awarded a contract to Economic Research Associates (E.R.A.) to conduct a fiscal analysis of the costs associated with the various sites that are being considered for construction of a Community/ Civic Center. This action was taken pursuant to recommendations presented to the City Council by the Community/ Civic Center Task Force on June 29, 1999. E.R.A. has completed its work and David Wilcox of E.R.A. will be present at the City Council meeting to present the final draft report. Discussion Other recommendations presented by the Community/ Civic Center Task Force on June 29 were (1.) Priority of Facilities (2) Potential Locations for Construction of Facilities and (3.) Funding. Details of these recommendations are as follows: A. PRIORITY FOR FACILITIES: 1. Community Center with a dedicated Senior Center 2. Library 3. Gymnasium or swimming pool element of a Sports Complex 4. City Hall with council chambers B. LOCATION: 1. Flat pad (vacant) south of and behind Calvary Chapel at Grand Avenue and Golden Springs (Hospital site) 2. Vacant pad southwest of current City Hall on Bridge Gate Drive in Gateway Corporate Center (Kaiser site) 3. Northwest portion of Summitridge Park at Grand Avenue at Summitridge Drive 4. Portion of Diamond Bar Golf Course where club house and banquet facilities are currently located (Grand Avenue and Golden Springs Drive) Note: Golf Course would remain intact and disturbed amenities would be rebuilt. C. FUNDING 1. "Pay as you go" phased development (possibly ten to 15 year process) 2. Debt financing (bond), which would require a vote of the residents (construction on all facilities could start shortly after the vote on the bond) The report from E.R.A. (Executive Summary attached) lists the estimated costs for the proposed facilities at the various locations. The report includes construction costs, maintenance and operations costs, and the cost for loss of potential income from privately owned properties. The estimated costs provided in the report are as follows: Facility Community/ Senior Center Library Gymnasium Swim Center City Hall Performing Arts Center Base Construction Cost $2.3 Million $2.85 Million $1.08 Million $1.28 Million $4.5 Million $4.99 Million Locations Acquisition Site Preparation Hospital Site $8.6 Million purchase $1.7 Million Kaiser Site $3.23 Million purchase None Summit Ridge Park None $522,700 Golf Course None $6.8 Million Annual Maintenance and Operations $250-$350,000 County Cost $195,000 $300,000+ $100 - $150,000 $500,000+ Annual Loss of Potential Income $217;000 $88,200 None None The purpose of this information is to assist the City Council move forward in the selection of a site and the priority of facilities to be constructed. Future actions that the City Council may wish to consider include: 1. Direct staff to obtain geotechnical and topographical information for the top priority site(s). 2. Develop preliminary schematic architectural designs for the recommended facilities for the top priority site(s). 3. Prepare appropriate California Environmental Quality Act documents to analyze the top priority site(s) and proposed facilities. Survey Results As a part of the public outreach program, staff conducted a survey of Diamond Bar residents on their opinions of the Community/ Civic Center facilities and potential sites. Surveys were distributed and collected during the Summer Concerts In The Park series and was included in the August, 1999 Windmill. A total of 804 completed survey cards were returned. Results of the survey are as follows: Cards Submitted — 804 Results as of -10/18/99 What site do you feel is best for the civic buildings (library, community center, senior center and city hall)? Kaiser 90 Hospital 407 Golf Course 77 Summit Ridge 211 2. What is your second choice for a site for the civic buildings? Kaiser 354 Hospital 155 Golf Course 115 Summit Ridge 134 Should the city purchase a site for the civic buildings or use Summit Ridge Park? Purchase 471 Summit Ridge 297 4. Should the city purchase a site for civic buildings or use a portion of the golf course? Purchase 483 Golf Course 255 5. Do you feel developing a sports complex on a portion of the Summit Ridge Park site is an appropriate use of park land? Yes 439 No 343 Should the city consider sites for the civic buildings even if a performing arts center cannot be built at the same location? Yes - elsewhere 341 No - same place 183 Not needed at all 238 No opinion 30 Prepared by: Bob Rose Community Services Director E%ECUTNE SUMMARY The Diamond Bar City Council appointed a Community Task force earlier in 1999, to review the potential for developing a Community/Civic Center complex in the City. Based on suggestions from the Task Force and City staff guidance, it was decided that the Community/Civic center facilities program might be comprised of five major components. The first phase of development is to include a community/senior center, a library, a sports complex developed in two phases including a gymnasium and a swimming pool, and possibly a new City Hall building. The second phase, which is rather long term, is proposed to include a high quality performing arts center. In preliminary work completed for the City to date, four potential sites and seven combinations of uses on those sites have been identified. The City of Diamond Bar retained Economics Research Associates (ERA) in August, 1999 to complete a comparative fiscal and economic analysis of proposed alternatives. The analyses will not only review "whole costs" involved in land acquisition, grading, construction costs, tenant improvements, furniture, fixtures and equipment costs and soft costs (architecture, engineering and other special consultant costs and costs related to permits), but also take into perspective annual operating costs for maintenance, staffing and general operations of the facilities. In the process, ERA will evaluate prospective sources of funding and operational revenue that can be potentially used to build and operate all of the proposed facilities. I✓RA will especially consider the alternatives in view of loss of sales tax and possible loss of property tax increment if some of these public facilities are located on existing private properties within the City, s existing redevelopment project area and how this might be offset. Demographics and Housing • The current population of Diamond Bar is approximately 58,275. Since 1990, the population has grown at an average annual rate of approximately 1 percent. • The number of housing units, currently estimated to be 17,962 has grown by a meager rate of 0.2 percent annually during that time. Eeman is Research A-ockhs eiey ofDk-- d B - ERA No. IU" rayrc 1 • The current land use mix is heavily bent towards residential (54 percent), and most of the remaining vacant space (26 percent) is in the form of park% and recreation space or along steep and unbuildable grades. • People of Asian origin are the largest minority group in the city comprising almost a quarter of the resident population. A large portion of the Asian population is of Chinese or East Indian origin. • The community displays maturity with a median age of 32 years and average household income of $60,000_ • As per 1996 data from The Chamber of Commerce, new home prices range from $380,000 to $500,000 and existing home prices range from $150,000 to $3,000,000 for single-family homes. Existing town home prices range from $60,000 to $200,000. Monthly housing rents range from $630 to $2,000. Community Infrastructure • The City currently has only 6 basketball courts and only 3 lighted baseball fields. • None of the City parks are equipped with a swimming pool or a full service gymnasium. • There are only two City run fitness par courses available in the city_ PROJECT OVERVIEW Potential Sites • Hospital Site: This is a graded benched vacant lot and adjoining slopes measuring approximately 27 acres, located on Grand Avenue east of Golden Springs and east of and above the Calvary Church. Of the total acreage only 15 acres are deemed usable. • `Kaiser' Site: This is a vacant lot measuring 6.19 acres located in the `Gateway Center', at the comer of Bridgegate and Copley. The site is privately owned, but is not currently listed for sale. The site has already been graded and substantial utility/infrastructure have been put in place by the prior and current owners and can be considered `ready to build'. Fconem a Research Associotu of OMW"dBar RRA No. 132" Page 2 Summitridge Park: Summitridge Park is a 12 acre City park located on 1425 Summitridge Drive, at the comer of Grand Avenue and Summit Ridge. It is proposed to utilize 6 or 7 acres of City owned property adjoining the existing park to accommodate some part or all of the potential facilities. Golf Course Site: It is proposed that a 5 to 6 acre portion of the County owned Diamond Bar Golf Course, be considered as a fourth alternative, if it is not possible to develop on any of the above sites. The golf course is located at the corner of Golden Springs and Grand Avenue. It is proposed that any new community facilities be located by replacing the existing clubhouse and parking lot Potential Land Uses / Facilities The Community Task Force concluded that the City needs to look into three specific community use facilities in a multi phase development program. These are: 1. Community center with a dedicated senior component 18,400 s.f. 2_ Library complex 20,930 s.f. 3. A sports complex with a gymnasium to be built in the first phase, with a swimming pool to be added later. 20,470 s.f. In addition to the above, the City of Diamond Bar is also considering the development of the following two facilities over a long term: 4. A new City Hall Building 25,000 s.f. 5. A high quality Performing Arts Center 25,000 s.f. Coy of Di—ond Ilan Ecoeen ies Reww& Assodat- page 3 ERA No.13US In order to evaluate the impact of City owned and operated community facilities, ERA interviewed City staff from various `New Towns' in the Southern California area, and gathered information specifically with respect to the following key issues: • Components of City owned and operated community facilities a Details of new, planned or proposed community facilities • Capital development costs • Operating costs and revenues Sources of funds ERA has gathered information from the following cities: I. City of Santa Clarita (Incorporated 1987) 2. City of Agoura Hills (Incorporated 1982) 3. City of Calabasas (;incorporated 1991) 4. City of Lancaster (Incorporated 1977) 5. City of Walnut (Incorporated 1959) 6. City of West Covina (Incgrporated 1923) 7. City of Chino Hills (Incorporated 199 1) 8_ City of Santa Ana (Incorporated 1886) 9. City of Anaheim (Incorporated 1876) 10. City of Glendale (Incorporated 1906) 11. City of Fillmore (Incorporated 1914) Economics Acscarcb Associatcs C* oMMolond Bar ERA No. 13238 Page 4 CAPITAL D4PR VEMENT COSTS Construction In order to determine base construction costs for each of the proposed facilities, ERA used standard cost -class classifications designated by the Marshall and Swift valuation service. By applying base costs from the Marshall -Swift classifications and adding other additional costs involving design/process fees, furniture, fixtures and equipment costs, construction management, permits, contingency and cost escalation, ERA has derived the following construction costs_ These costs do not include land purchase, grading, infrastructure, roads or financing costs. Facility Area (s.f.) C1ass/Type Cost/s.f. Base Cost Community/Senior Center 18,400 Class C $125.34 $2,306,256 Excellent Library 20,930 Class A $136.05 $2,847,527 Good Gymnasium 9,775 Class C $111.25 $1,087,469 Excellent Swim Center 10,695 Class A -B $119.25 $1,275,379 Good City Hall 25,000 Class A $179.61 $4,490,250 Excellent Performing Arts Center 25,000 Class A $199.74 54,993,500 Excellent Source: Economics Research Associates and Marshall and Swift Valuation Service Phasing The following table illustrates the broad phasing options: ..Phase A Community/Senior Center $3,455,481 Library 4,263,678 Gymnasium 1,6:5.650 Sub -total $9,354,809 Phase IB Swim Center $1,916,228 Sub -total Phase I (A and B) $11,271,037 Economics Research A.—datm Cky of Dhu"nd Bar ERA No. IMS Page 5 Phase 111 City Hall $ 6.716.509 Sub -total Phase I and II $17,987,546 Phase 111 Performing Arts Center $ 7,467.936 TOTAL $2S 455.482 Note: Not including land purchase, grading, infrastructure, and roads or financing. Development Scenarios Hospital Site: The hospital site is considered for three development scenarios. The first scenario considers the location of the core facilities. The estimated cost of this scenario would be approximately $28.8 million. The second scenario considers the location of the Community/Senior Center and the Library only along with 74,O00s.f. of commercial uses. This scenario will cost approximately $33.7 million, including the commercial building. The third scenario considers the location of the Community/Senior Center and the library only without any sports facilities or commercial uses and is estimated to cost $25.5 million. All of the three scenarios consider the option of locating the City Hall and the Performing Arts Center in two later phases. Kaiser Site: The only development scenario for this site considers the location of the Community/Senior Center and Library (without the sports center). The City Hall and the Performing Arts Center arc considered as add ons in two later phases. The total cost of this scenario would be approximately $13.5 not including the later phases. Sumtnitridge Park: The first scenario includes the sports complex only (Gymnasium and Swimming Pool). It is assumed that only 6 acres of land will be used for this scenario. Total cost of this scenario is estimated to be $6.4 million. The second scenario is identical to the previous one, except that, the inclusion of the City Hall and the Performing Arts Center is considered in two later phases. In order to accommodate the future expansion, the site area is a,sumed to be 7 acres. The Phase I cost of this scenario is estimated to be $6.9 million. The third scenario considers all the core facilities with the option of Phase II and Phase III additions later. The Phase I costs here are estimated to be $14.3 million approximately. Economics Research Associates Cky ofDim"nd Bar FRA No. 23263 Page 6 Golf Course Site: A 6 acre portion of the existing Golf Course is assumed to be leased from the County of Los Angeles at a rate of $1/s.f./year of building area (new or additional excluding replacement). The City will demolish and replace the existing clubhouse structure of approximately 20,000s.f.±, and the replacement facilities are assumed to be built as part of the program. It is also assumed that the City will replace the existing surface parking lot accommodating 230 spaces, with a parking deck of 460 spaces. The first scenario considers the location of only the Sports Facilities (Gymnasium and Swimming Pool). The total development costs are estimated to approximately $15.5 million. The second scenario considers the location of the Community/Senior Center and the Library but not the sports facilities. The. total development costs arc estimated to be approximately $ 19.6 million. Seven different site use and mix options with up to 11 sub -options have been considered and are defined in detail in the body of the full report. As the Kaiser site and the Hospital site both fall within the redevelopment project area, ERA has examined the opportunity costs (foregone City revenues) for these two sites by looking at a hypothetical private development scenario that could be located there instead of the proposed facilities.. It should be kept in mind that this illustration is used to suggest the order of magnitude of unrealized potential property taxes and sales taxes from these sites. In reality these values could vary across a wide range. • Kaiser Site: Assuming a hypothetical private development scenario of 0.25 Floor Area Ratio and 25 percent retail space usage, the potential sales tax income to the City is found to be about $44,237 annually and the estimated tax increment to the City for economic development purposes is about $42,130. • Hospital Site: Under the same development ratios as the Kaiser site, but for the larger land site, the potential annual unrealized sales tax income from this hypothetical private development is approximately $107,198 and the potential unrealized annual tax increment allocation available for economic development is found to be approximately $105,058. It should be kept in mind, however, that under one scenario for the hospital site, some of this can be recouped by means of the approximately 74,000 square feet of commercial space proposed to be located here. For example if one assumes all of the new space is used for moderate intensity retail generating annual sales per square foot of City of Diamond Bar Eccue jcm Leh AisW&W ftV 7 ERA Na LVS8 $200, one can expect approximately S 148,000 in annual sales tax revenues, plus a modest amount of property taxes. • Summitridge Park. Since the Park is City owned and is not in the redevelopment project area, there is no significant loss in City revenues. The only opportunity. costs might be in loss of a portion of recreational fees and charges, but these in turn could be recouped from the new recreational facilities. Also, the existing park uses and new recreational facilities could be potentially eligible for more external funding than a non-park/non- open-space use. • Golf Course: All of the sales tax generating uses are to be potentially replaced, hence no significant loss in sales taxes are expected. The site is owned by the County of Los Angeles and is not in the redevelopment project area - OPERATING COSH'S AND REVENUES Potential Facility Revenues and Operating Costs Estimates Summary Annual Revenues Ammal Operating Costs Community/Senior Centers $1(),000.$50,000 $250,000 - $350,000 Recreation Ceater/Gym mdum $15,000 -$25,000 S10/s.f. for operstions/maintenance and additional $10/s.f. for staffin; and programming (about $195,500+, Swimming Pool $150,000 - S175,000 $300,000 for minimal maintenance and program staffing. This could increase to 5600.000 with better program support and high quality maintenance Public Library Minimal revenues Usually a county function. City may participate in limited maintenance and operations WAS if public assembly facilities are added. City Hall n/a Lrase rates could be $15-S24/s.f. Maintenance and utilities etc. is about $4 46/s_f. or S 100.000 - S150,000 Performing Arts Center Varying (size, rents) At least $670 per fixed seat (not including risk costs of co -promotion). 800 seats could cost $536,000 TOTALS $175,000 - $250,000 $1,3$1,500-51,831,500+ "CORE GROUP FACILITES" (Community/Senior Center, Recreation Center, Library) From Data Shown Above Annual Revenues Annual Operating Costs $175,000-S250,000± $745,50041,145,500-t Source: Economics Research Associates Economics Ruench Amlot cig njni=wnd Sar ERA Pro- 13258 Yat 9 CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. � 3 T0: Terrence L. Belanger, City Manager MEETING DATE: November 23, 1999 REPORT DATE: November 17, 1999 FROM: Bob Rose, Community Services Director TITLE: Consideration for Approval of Conceptual Skate Park Plan for Peterson Park and Authorization to Release Plans and Specifications for Bids. SUMMARY: On August 3, 1999, the City Council awarded a contract to Purkiss Rose -RSI to design a skate park for Diamond Bar. Four public work shops were held with resident skaters to develop a consensus conceptual plan. On September 29, a public information meeting was held to discuss potential sites for the skate park. At that meeting, Peterson Park was selected as the primary recommended location for the skate facility. This was a publicly noticed meeting where about 500 residences within a quarter mile of Peterson Park Continued on page 2 RECOMMENDED ACTION: It is recommended by staff and the Parks and Recreation Commission that the City Council approve the conceptual skate park plan for Peterson Park and authorize the release of the plans and specifications for bids. LIST OF ATTACHMENTS: X Staff Report X Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: Public Hearing Notification X Bid Specifications (on file in City clerks office) X Other: Back-up Material SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? What Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: 0 %� tf4iv Terrence L. Bel er City Manager James DeStefano Deputy City Manager X Yes _ No X Yes _ No _ Yes X No X Yes — No Parks and Recreation Commission Yes X No Bob Rose Community Services Director SUMMARY: continued from page 1 were sent letters notifying them of the meeting. There were six contacts received that opposed the skate park, one letter and five phone calls. The Parks and Recreation Commission reviewed the conceptual plan and documented resident input at their October 28 meeting. The Commission voted unanimously to recommend to the City Council the construction of the skate park, as proposed, at Peterson Park. About 500 residences within a quarter mile of Peterson park were notified of the City Council's consideration of the skate park at the November 23 City Council meeting. CITY COUNCIL REPORT MEETING DATE: November 23, 1999 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Consideration for Approval of Conceptual Skate Park Plan for Peterson Park and Authorization to Release Plans and Specifications for Bids Issue Statement Approval of the conceptual plan will authorize placement of the skate park at Peterson Park and authorization to release plans specifications is needed to receive bids to obtain a contractor to construct the skate park. Recommendation It is recommended by staff and the Parks and Recreation Commission that the City Council approve the conceptual skate park plan for Peterson Park and authorize the release of the plans and specifications for bids. Financial Summary The City Council has appropriated $200,000 in the current fiscal year budget for the design and construction of a skate park. Background The Parks Master Plan, which was adopted by the City Council in 1998, identifies the need for a skate park in Diamond Bar. Skating is the highest ranked recreation activity listed in the Parks Master Plan that does not have a specific location or facility in Diamond Bar for residents to utilize. Recognizing this need, the Parks and Recreation Commission recommended to the City Council that the construction of a skate park in Diamond Bar be considered a high priority. The City Council then included $200,000 in the 199912000 fiscal year budget for the design and construction of a skate park. Work on the design of a skate park began on August 10, 1999, when 36 residents provided input to the city's skate park design consultant, Purkiss Rose -RSI. This was the first of four public workshops where issues were discussed that included activity elements, location evaluation considerations, needs of skateboarders and in- line skaters, various skill level options, safety equipment requirements and concluded with a conceptual design for a recommended site. This process resulted in Peterson Park being recommended as the first choice for the skate park. Benefits of Peterson Park include: • Availability of public transportation • Good visibility into the proposed site • Availability of restrooms • Good size, shape and topography of available space A letter dated September 22, was sent to 500 residents within a quarter mile of Peterson Park inviting them to a public informational meeting scheduled for September 29 at 6:00 P.M. at the AQMD Facility. The letter stated that Peterson Park was one of the locations being considered for a skate park and that skate park information would be provided and resident comments and opinions received at the meeting. There was limited resident input at the informational meeting. One letter dated September 29 was received that expressed opposition to the construction of the skate park at Peterson park, citing: * need for additional parking * concern for potential damage to cars and garage doors from skateboards * too many people will overcrowd the park * possibly attract undesirable crowd * traffic congestion * noise * litter Also, five phone calls were received that expressed similar views to those in the letter. Staffs response to these concerns is as follows: Parking- Information provide by Purkiss Rose -RSI regarding the experiences of other cities is that skate parks do not require additional parking. The majority of skaters are dropped off, skate to the site or ride public transportation, Damage to Private Property- This the primary purpose of the skate park: to provide skaters with a place to go so that conflicts with private property do not occur. Too Many People in Park- The area where the skate park is proposed has in the past been used for Soccer team practices and softball t -ball games. With the opening of Pantera Park and lighting of Lorbeer Middle School, these activities will be placed elsewhere. The elimination of field space on which to construct a skate park would result in a comparable number of people in the park as when the area was used for field sports. Undesirable Crowd- L. A. County Sheriff's Department representatives have worked with staff and skaters during the design process. The result is a design and a location that can be easily patrolled. The Sheriffs representatives support the construction of the skate park. Traffic Congestion- The availability of public transportation should limit the number vehicles going to the site. Also, many will skate or walk to the site. The design of the parking lot at Peterson Park should make it easy to drop off and pick up the skaters that are driven to the site, limiting potential congestion. Noise- The skate park will only be open during daylight hours and will not be lit for night use. All noise ordinances that regulate park use will be fully enforced. Litter- Trash cans will be placed adjacent to the skate park to encourage their use. Trash cans are serviced seven days per week by the parks' maintenance contractor. Litter is cleaned from the park seven days per week, as well. The Parks and Recreation Commission received this information at their meeting on October 28, 1999. The Commission unanimously voted to recommend to the City Council the construction of the skate park at Peterson Park. About 500 notices have been mailed out to residents within a quarter mile of the project to inform them of this agenda item. Discussion A conceptual plan for a 10,000 square foot skate park has been completed. This plan received input from skaters at four different public workshops. These workshops were led by the City's skate park design consultant Purkiss Rose -RSI, which included professional skateboarder Frank Garcia Hirata, These workshops were attended by as many 40 different skaters from Diamond Bar with varying levels of skill and desires for activity elements. The workshops resulted in a consensus conceptual design that takes into consideration the skill of the skater, from novice to advanced, and the needs of skateboarders and in-line skaters. Activity elements included in the final conceptual plan include: • Large Funbox with rails and ledges • Hip with Curved Ledge • Flat Bank Hip • Double Set Flat Banks with Ledge • Half Pipe • Launch with ledge • Steps with Rail • Transition Hip • Ledge with Coping • Flat Bar • Gap with Rails • Transition Ledge • % pipe with 1' extension • Drop In • Launch with curved ledge • Spine There was a concensus of agreement by the skaters and design consultants that these elements will best serve the Diamond Bar skaters, both skateboarders and in -liners with appropriate consideration for the variety of skills park users will possess. Proposed Time Line for Completion of Skate Park: November 23 Approval of Conceptual Plan December 10 Plans and Specification Submitted to City December 17 Plan Check and Revisions completed December 20 Bid Documents Released January 7 Bids Due January 18 Award of Contract to Construction Contractor January 31 Notice to Proceed with Construction Issued January 31 -March 31 60 Work Schedule * April 9 Park Open To Public Work schedule will require a minimum of 60 calendar days. Inclement weather will add a calendar day for each work day lost. Normally, a 30 day curing period for the concrete would be added to the 60 day work schedule, resulting in a 90 day calendar project. However, a bid alternate will be included in the bid documents to obtain a faster curing concrete ( This could add additional cost to the construction of the skate park.) Prepared by: Bob Rose Community Services Director Q c x e 0— E fd s � Y z 13as O o �z- ,� $ m x - W F 1 1 a ;$a$ �j w ( III al w a t94-9901-33* WO dNOWb1a AO A.IIO n.... I =Vd ILVX 81/71 GNOWVIO I V - uj �— J �J L,1 W 0 15 CL uj cl Vwi U I W z a En iT' — H 3 W U = Q W Z J Z a W z a En z W o Fa LL W CK CL Cd W I z � U 50 _ m W z a En W W J a 2 C7 d in U WU J - :�, j .w `� rd ril G" k O ya O N O a I o � I � Ul N 41 v � o x a o O w a 4 W o LL W CK W W J a 2 C7 d in U WU J - :�, j .w `� rd ril G" k O ya O N O a I o � I � Ul N 41 v � o x a o O w a 4 OCTOBER 28, 1999 PAGE 5 PARKS & REC COMMISSION TuesjAy, Nov er 2, 93 a.m. Paul .Grow CJA T day, ember 9, 0 a.m. ple Hill nis 3. OLD BUSINESS: 3.1 Skate Park — There have been three community workshops held to consider the location and design of the proposed skate park. There has also been a noticed meeting for the residents adjacent to Peterson Park to discuss the park as a possible location for the skate park. These meetings have achieved consensus that Peterson Park is the best location for the skate park and that the best location in the park is the northeast corner, adjacent to Sylvan Glen Road and below the condominium complex. Also, the participants in these meetings have developed a conceptual design for the skate park that considers the needs of both in-line skaters and skate boarders. CSD/Rose presented staff's report. Staff recommends that the Commission recommend to the City Council that the proposed skate park be constructed in Peterson Park, adjacent to Sylvan Glen Road and below the Sylvan Glen Condominium complex, and that the conceptual design developed in the public workshops be utilized as the design for the skate park. The Commission discussed a letter received by staff from a resident of Sylvan Glen Condominiums. The resident expressed concerns about the condition of the park and about the type of people the park would attract. Cather residents wrote and called the city to express their concerns about a skate park element. Approximately 500 letters were sent to residences adjacent to the park. VC/Pruitt moved, C/Finnerty seconded, to recommend that the City Council approve construction of a skate park at Peterson Park, adjacent to Sylvan Glen Road and below the Sylvan Glen Condominium complex. Motion carried 4-0 with C/Holder being absent. 4. NE BUSINES . N e ANNO NCEMENT : C/An' reported that Fr' nds of the Lib7ary held a very s cessful used ook sale a c uple of wee ago. Various g ups contributedusands of b oks. The libr ry received er $2,600 fr m the sale. The(Friends of the Lib will open bookstore DRAB November 9, 1999 City of Diamond Bar 21660 E. Copley Drive, Suite 100 . Diamond Bar, CA 917654177 (909) 860-2489 • Fax (909) 861-3117 Internet: hup://www.ci.diamond-bar.ca.ue • City Online (885): (909) 860-5463 Dear Diamond Bar Resident: Subject: RECOMMENDATION TO CONSTRUCT SKATE PARK AT PETERSON PARK, 24142 E. SYLVAN GLEN ROAD On behalf of the City of Diamond Bar, I would like to inform you that the City Council will be considering the construction of a skate park in Peterson Park. The skate park will provide Diamond Bar residents a location to in-line skate and skateboard. The Council is scheduled to meet on Tuesday, November 23, 1999 at South Coast Air Quality Management District (SCAQMD) Auditorium, 21865 East Copley Drive, Diamond Bar, at 6:30 P.M. Wen Chang You are invited to attend this meeting to discuss and express any concerns you may Mayor have. If you have any questions, please contact Mr. Gary Olivas, Community Services Coordinator, at (909) 396-5694. Deborah H. O'Connor Mayor Pro Tem Eileen R. Ansan Council Member :Cle 4 Carol Herrera Council Member Robert S. Huff Director of Community Services Council Member Recycled paper Wen Chang Mayor Deborah H. O'Connor Mayor Pro Tem Eileen R. Ansari Council Member Carol Herrera Council Member Robert S. Huff Council Member Re yded paper September 22,1999 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860.2489 • Fax (909) 861-3117 Internet: http://www.ci.diamond4m.ca.us • City Online (BBS): (909) 860.5463 Re: Diamond Bar Skate Park Dear Resident: The City of Diamond Bar is considering several park sites throughout the city at which to construct a skate park. Carlton J. Peterson Park is one of the locations currently under consideration for a skate park. Before this site is considered further, a public meeting has been scheduled to receive input from Diamond Bar residents regarding their opinions of this proposed location. Details of the skate park project will also be presented at this meeting. Your attendance at this meeting and your involvement in the site selection process is extremely important. The public meeting is scheduled for Wednesday, September 29, 1999 at 6:00 p.m. at the S.C.A.Q.M.D., located at 21865 Copley Drive, Diamond Bar. If you have any questions about the meeting or the proposed skate park project, please contact Gary Olivas, Interim Community Services Coordinator at 909/396-5694. Sincerely, 7t-/,,, 6 -f � ��li - (- � C Bob Rose Community Services Coordinator cc: Terrence L. Belanger, City Manager James DeStefano, Deputy City Manager Gary Olivas, Interim Community Services Coordinator SEPTEMBER 29, 1999 BOB ROSE COMMUNITY SERVICES COORDINATOR RE: SKATE PARR CONSIDERATION FOR CARLTON J. PETERSON PARK Dear Bob, F;E-_nEIVED 9g 0Ci -4 Ir. 1 10: 38 C 1h1 -'U«1 i Y SERVICES My letter is in response to a flyer I received about the skate park that is being considered for Carlton H. Peterson Park. I am adamantly against this idea, let me tell you why. I have been a home owner here since 1986 and remember when I moved here how much I loved the pristine cleanliness and peaceful setting I was buying into. When the park on the corner was planted and all of the trees were put in, it was such a beautiful and quiet park. Then came the flyer asking if we the homeowners would mind a ball park going in. Myself and neighbors were not in favor of it, but it went in anyway. The first bad thing about it was the public phone that was put on the sidewalk. It was always busy with all of the local low -life hanging around waiting for their drug buddies to call, all of their low -rider cars parked anywhere they wanted. Then came the ball diamonds and the traffic problems started, the trash the people leave behind and the unsightly oil stains from all of the vehicles up and down the street. Yes, I am very against the skate park. Just where is the additional parking going to come from? I'm tired of all the double parked cars people parking in our private visitor parking, blocking garage areas skateboards hitting cars and closed garage doors leaving dents, and the creeps that always show up because they have been kicked out of the malls. Too many people over crowd the park, littel children can't play on the equipment because it is taken over by wild teenagers. Trying to drive down the street and squeeze by the double parked cars, people standing in the middle of the street. All of the things that spoil a good and safe time for the considerate people. I am not a cranky old person, just one that is tired of paying for living in a nice area just to have out of towners screw it up. It is really a shame we can't enjoy the park, ball games, skating and fellowship of getting together_ Now the once beautiful peaceful park is stomped down and trash all over and ugly oil stained pavement. NOT A PRETTY SIGHT! JUST WHEN DECENT PEOPLE WANT TO ENJOY THE NICE THINGS, IT ALWAYS DRAWS THE UNDESIRABLE CROWD.. THANK YOU FOR LETTING ME EXPRESS MY VIEWS. KATHY RIE DIAMOND BAR Lar i �av)'6 A 5r -e "n cz V i :,z• ( �i,vt�G�.°tel I (-�- f e j L- C', �o� Aj -1 Am V t � p YvN t� 1703 Z c76� i C, Z\< -q (cc) lic 91W rl�.. s , wm H act(,-c`"/(,I �/& 6;�- -�- 2 tO�- . e >,-<)Yt A 773 _ Z3?ZS Bic a3 3LO37 citoci--eo( C b',Qer �1qRY-Owe �3 Ct'oov-p� cfe6l, 00) S1c/-0032 77LIZ ( '-W i I pyl db (9 E "I�C, - ejo9 soo-epPtc -.30S -%?�R�-LS�Z r .a �rt.F rJ C7 ("ICoN) b z�-S�z� CCA N c- S �erreY� t �� 3 4-e k�r\ay d bac CA 1170F �" �s-leil�ec �v3 5hsce a :�Q ate- n _ (o�) F61-0� f 33 ��'1'�i�r3 7 �� c� 0 S.", c ;i:P Ems`` W Cir O W o0 ECY z oaf z �L N � S.", w vi IT w cw r— w w v N � fi V l l cc co H J ` s �- — CA— c N Z w vi IT w cw r— w w v M N a1 (0 CL 0 i IL am CD C3) c� C Q W W a �4aCD cC r J r� J zr Q � Qe ca co ( v a a 2 �c N L MAll ti S � � Y ,V 1 Cl) O N c� CL 5 7 �,N a c m O R G Wn' W a � a)Q V V � W ul _ z CD z. v�� N Vi U) 5 7 �,N r r r r r r r r 04 N a { l n I - S�jl tip ILJ O � a ry C kn M r r r r r r r r 04 N m 6 Co E �/� Y/ m � p M �0 h_ C m d• r Q Z O N (� to V im) O U O Co •� v w W IW W V � N N Q 1p CD I� � 01 D r �0 h_ a. V r 3 V J d Q u) ?uu j J CIO � � N C C � � O Z 1 I� W J •� v w W IW W V � N N Q 1p CD I� � 01 D r MEMORANDUM TO: Honorable Mayor and Members of the City Council VIA: Terrence L. Belanger, City Man4 FROM: Linda G. Magnuson , Finance Director DATE: November 23, 1999 SUBJECT: Advance and Reimbursement Agreement Number 16 Recommendation: It is recommended that the City Council adopt a resolution approving Advance and Reimbursement Agreement Number 16, with the Diamond Bar Redevelopment Agency, in the amount of $305,920. Discussion: The Diamond Bar Redevelopment Agency (DBRDA) was formed in April 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legaUprofessional services. On October 5, 1999 the DBRDA approved a contract for professional services related to the creation of an Economic Development Strategic Plan in the amount of $187,000. This plus an additional $118,920 to cover the final FY98-99 expenditures and purchase order carryover makes an advance and reimbursement agreement in the amount of $305,920 necessary. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 16 WITH THE DIAMOND BAR REDEVELOPMENT AGENCY The City Council of the City of Diamond Bar hereby finds, determines, resolves and orders as follows: SECTION 1. The Advance and Reimbursement Agreement Number 16 for Administrative and Overhead Expenses, attached here to as Exhibit "A", is hereby approved. The mayor is hereby authorized and directed to execute such Advance and Reimbursement Agreement Number 16 for and on behalf of the City. PASSED, APPROVED AND ADOPTED this day of '1999. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1999, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar r '- CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Honorable Mayor and City Council VIA: Terrence L. Belanger, City M# Ay 414X FROM: Linda G. Magnuso " Finance Director DATE: November 23, 1999 SUBJECT: Advance and Reimbursement Agreement Number P4 Recommendation: It is recommended that the City Council adopt a resolution approving Advance and Reimbursement agreement Number P4, with the Diamond Bar Redevelopment Agency, in the amount of $90,706. Discussion: The Diamond Bar Redevelopment Agency adopted the Diamond Bar Economic Revitalization Area Plan in July, 1997. Included within this project area is the Gateway Corporate Center. The Redevelopment Agency is currently developing the Gateway Corporate Center. To aid in this development, the City Council approved contract amendments to the current slurry seal contracts which incorporated the Gateway Corporate Center streets. The understanding is that the Redevelopment Agency will reimburse the City. In addition to the slurry sealing of streets within the Gateway Corporate center, the Diamond Bar Redevelopment Agency will also be designing and installing traffic signals at Valley Vista/Gateway and on Bridgegate. The cost of the slurry seal amendments and the design of the fore -mentioned traffic signals is $49,406. The Diamond Bar Economic Revitalization Area Plan also included a listing of potential traffic improvements which should be done within the project area. The Agency is now ready to award design contracts for some of these improvements. They are as follows: Grand/Golden Springs - Traffic Signal Modification Golden Springs/Lemon - Left Turn Signal Diamond Bar Blvd/Sunset Crossing — Left Turn Signal Pathfinder/Brea Canyon/Fern Hollow — Left Turn Signal Brea Canyon/Lycoming — Left Turn Signal Pathfinder/Evergreen Springs — Left Turn Signal Golden SpringsBallena — Left Turn Signal The design cost for these improvements is $41,300, for a grand total of $90,706. Attachments RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE AGENCY FOR THE COST OF STREET IMPROVEMENTS THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: Section 1. Pursuant to provisions of the Community Redevelopment Law (California Health and Safety Code Section 33000, etmo, and in particular Section 33445 thereof, the Diamond Bar Redevelopment Agency (the "Agency") proposes to pay for the cost of street improvements, including the slurry seal of streets located within the Gateway Corporate Center (the "Street Improvements"). The cost of the Street Improvements initially will be advanced by the City and will be reimbursed by the Agency pursuant to the Advance and Reimbursement Agreement by and between the Agency and the City of Diamond Bar attached hereto as Exhibit A (the "Agreement") . Section 2. The streets described in Section 1, above, serve the residents and taxpayers of the City, including the Diamond Bar Economic Revitalization Area (the "Project Area"). The Redevelopment Plan for the Project Area and the accompanying Report to City Council document, and the City Council has determined, that the Project Area is an area in which the combination of blighting conditions is so prevalent and so substantial that it causes a reduction of and lack of proper utilization of the area to such an extent that it constitutes a serious physical and economic burden on the community which cannot reasonably be expected to be reversed or alleviated by private enterprise or governmental action, or both, without redevelopment. The Project Area suffers from deficiencies in the traffic circulation system, including safety hazards, a lack of adequate streetscape improvements, awkward alignment, varying street widths, complicated traffic patterns and congestion. Inadequate access to the Project Area and the lack of adequate streetscaping discourages visitors for patronizing businesses in the Project Area thereby hindering economic development opportunities and contributing to the existence of depreciated and stagnant property values, impaired investments, high business vacancies, and low lease rates in the Project Area. The installation and construction of the Street Improvements will assist in ameliorating the above-described traffic circulation deficiencies and assist in the elimination of blight within the Project Area which are caused by inadequate public improvements and adverse economic conditions. The provision of the Street Improvements will encourage business patronage and thereby assist in stimulating the revitalization of the Project Area through private sector activity in the Project Area. Section 3. Due to budget constraints of the City, the cost of the Street Improvements has been allocated to the Agency. Except for the moneys advanced by the City and to be reimbursed by the Agency pursuant to the Agreement, no moneys of the City are available to pay for such costs. The budget constraints of the City prevent the City from financing the Street Improvements by any means. Traditional methods of financing, such as the issuance of general obligation bonds by the City, are unavailable as a practical matter because of the extraordinary majority voter approval requirements of two-thirds of the electorate. Special taxes also require a two-thirds vote of the electorate. Assessment financing is subject to a majority protest and may not be an appropriate method of financing street improvements having general benefits. Section 4. The City Council hereby finds and determines that based upon the foregoing and other information presented to the City Council: (i) the Street Improvements will be of benefit to the Project Area and to the immediate neighborhood in which the project is located; (ii) no other reasonable means of financing the Street Improvements is available to the City; and (iii) the payment of funds for the Street Improvements will assist in the elimination of blighting conditions inside the Project Area by remedying the lack of adequate public improvements, which in turn will encourage private sector investment in the Project Area and thereby assist in remedying adverse economic blighting conditions in the Project Area such as depreciated and stagnant property values, impaired investments, high business vacancies, low lease rates, and is consistent with the Agency's implementation plan adopted pursuant to Health and Safety Code Section 33490. Section 5. The Agreement attached hereto as Exhibit A is hereby approved. The Mayor is hereby authorized and directed, for and in the name and on behalf of the City, to execute and deliver the Agreement in substantially the form hereby approved, with such additions or changes as the City may approve, such approval to be conclusively evidenced by his execution and delivery thereof. Section 6. The City Council hereby authorizes and approves payment by the Agency for a part of the cost of the Street Improvements pursuant to the Agreement from any revenues of the Agency lawfully available therefor. PASSED, APPROVED and ADOPTED this day of , 1999. Wen Chang, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of , 1999 by the following vote: Attest: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS Lynda Burgess, City Clerk REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR PF REGULAR MEETING OF THE BOARD OF DIRECTORS 10A.NOVEMBER 2, 1999 CALL TO ORDER: Chairwoman Ansari called the meeting to order at 8:40 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice Chairman Huff and Chairwoman Ansari. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director, and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None 3. CONSENT CALENDAR: AM/O'Connor moved, AM/Huff seconded, to approve the Consent Calendar with the exception of Consent Calendar Item 3.4. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Huff, Chair/ Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Regular Meeting of October 18, 1999 - As submitted. AM/Chang abstained. 3.2 APPROVED VOUCHER REGISTER - dated November 2, 1999 in the amount of $22,527.85. 3.3 REVIEWED AND APPROVED TREASURER'S REPORT - for September, 1999. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 3.4 DIAMOND BAR REDEVELOPMENT AGENCY REAL ESTATE IMPLEMENTATION SERVICES - RSG, INC. - The Development and Disposition Agreements (DDA) entered into by the D.B. Redevelopment Agency and Triple T Diamond Gate LLC (Travelers) and Diamond Bar Partners, LLC (Allstate) require ongoing implementation services related to the terms and conditions of the DDAs. Further, both DDAs will require review of actual project costs incurred by the developers prior to the Agency's final assistance disbursement. Rosenow Spevacek Group (RSG) provided real estate and economic consulting services at the time the DDAs were considered and approved. RSG is the firm that is best qualified to provide on-going implementation services related to the DDAs NOVEMBER 2, 1999 PAGE 2 REDEVELOPMENT AGENCY Chair/Ansari requested that Felise Acosta, Principal of RSG, Inc., be eliminated from working on the project. VC/Huff moved, AM/Herrera seconded, to approve a contract in an amount not to exceed $20,000 with Rosenow Spevacek Group, Inc., for real estate implementation consultant services with John Yonai, Tim O'Rennon and Jim Simmon handling the project. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Huff, Chair/Ansari NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: AM/Huff commented on a press release he received from former Council Member Clair Harmony which highlights "Seven Counties join lawsuit against Diamond Bar Redevelopment Agency." He stated that without redevelopment, D.B., as a recently incorporated city, lacks certain tax advantages enjoyed by older incorporated cities. The Redevelopment Agency has herd fund remodeling of the Library, the Lemon Ave. project, assisted with relocation of Travelers Insurance Company and Allstate Insurance, etc. He hoped the City can get past the lawsuit and press forward to a positive economic future. Chair/Ansari said that to date, the City has not been notified that the seven counties joined the lawsuit. Redevelopment has helped rejuvenate D.B.'s business community. AGENCY ADJOURNMENT: There being no further business to conduct, Chair/Ansari adjourned the meeting at 8:52 p.m. ATTEST: Chair LYNDA BURGESS, Agency Secretary DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: Chairman Ansari and Board of Directors FROM: Linda G. Magnuson; Finance Director SUBJECT: Voucher Register, November 23,1999 DATE: November 19, 1999 Attached is the Voucher Register dated November 23, 1999 for the Diamond Bar Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached DIAMOND BAR REDEVELOPMENT AGENCY VOUCHER REGISTER APPROVAL The attached listing of vouchers dated November 23, 1999 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL 610 REDEVELOPMENT AGENCY FU�D '00 891.00 891.00 REPORT FOR ALL FUNDS APPRDVED BY: I Von Finance Di�ector Terrence L. Belanger Executive Director Eileen R. Ansari Chairman Robert S. Huff Vice Chairman 891.00 891.00 DIAMOND BAR REDEVELOPMENT AGENCY RUN DATE: 11/19/1999 09:42:34 VOUCHER REGISTEF PAGE: 1 DUE THRU: 11/3/1999 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHEC1': NORRIS REPKE INC 6107110-46411-80198-46411 70151, 970314 DSGN SVCS-BREA " N/G' SP 891.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 891.00 TOTAL DUE VENDOR 891.00 REPORT TOTAL PREPAIDS .00 REFGRT 'T AL VOUCHERS 891.00 REPORT TOTAL 891.00 DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT AGENDA N0. TO: Terrence L. Belanger, Executive Director MEETING DATE: November 23, 1999 REPORT DATE: November 16, 1999 FROM: Linda G. Magnuson, Finance Director TITLE: Treasurer's Report — October 31, 1999 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of October 1999. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: I ko> `Ftv- rrence L. Belau er Executive Director' DEPARTMENT HEAD: Linda G. Magnus6n Finance Director DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA N0. MEETING DATE: November 23, 1999 TO: Chairman and Members of the Board FROM: Terrence L. Belanger, Executive Director SUBJECT: Treasurer's Statement — October 31, 1999 ISSUE STATEMENT: Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency Board's review and approval. RECOMMENDATION: Approve the October 1999 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of October 1999. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson DIAMOND BAR REDEVELOPMENT AGENCY TREASURER'S MONTHLY CASH STATEMENT REDEVELOPMENT AGENCY CIP FD LOW & MOD INCOME HOUSING FD REDEVELOPMENT DEBT SVC FD TOTALS DEMAND DEPOSITS: INVESTMENTS: October 31, 1999 BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE $1,166,517.94 $23,595.44 $22,919.65 $1,167,193.73 $1,166,517.94 23,595.44 $22,919.65 0.00 1,167,193.73 GENERAL ACCOUNT $158,204.11 TOTAL DEMAND DEPOSITS $158,204.11 TIME CERTIFICATES 1,008,989.62 LOCAL AGENCY INVESTMENT FD 0.00 TOTAL INVESTMENTS $1,008,989.62 TOTAL CASH $1,167,193.73 Note; The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gate This agreement requires the Agency to invest $983,040.50 in a Time Certificate of Deposit. The agreement provides that the developer guarantee the current LAIF investment yield. L.A.I.F - Effective Yield for October 1999 5.391% Certificate of Deposit Yield (5/17/99-11/11/99) 4.550% Terrence L. Belanger, TreaZler CITY OF DIAMOND BAR REDEVELOPMENT AGENCYAGENDA REPORT AGENDA NO.}t G TO: Honorable Chair and Members of the Redevelopment Agency MEETING DATE: November 23, 1999 REPORT DATE: November 18, 1999 FROM: Terrence L. Belanger, Executive Director TITLE: Award of Left Turn Traffic Signal Design Services to Warren C. Siecke. SUMMARY: The City has previously completed a warrant study of eight (8) intersections in the City of Diamond Bar for Left Turn Traffic Signals. As a result of that study, six (6) intersections were warranted for Left Turn Traffic Signals. These intersections are as follows: Golden Springs Drive/Lemon Avenue (NB/SB and EB/WB directions), Diamond Bar Boulevard/Sunset Crossing Road (EB/WB), Pathfinder Road/Brea Canyon Road/Fern Hollow Road (EB/WB), Brea Canyon Road/Lycoming Street (NB/SB), Pathfinder Road/Evergreen Springs Drive (EB/WB), and Golden Springs DriveBallena Drive (NB/SB). Warren Siecke is the City's Traffic Engineer. His proposal submitted to complete the design for these left turn traffic signals is for a 90 day design period and a fee of $27,300.00. RECOMMENDATION: That the Agency award the Left Turn Traffic Signals Design Services to Warren Siecke in an amount not -to -exceed $27,300.00 and provide a contingency amount of $3000.00 for project change orders to be approved by the Executive Director, for a total authorization of $30,300.00 LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Agreement(s) SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification x Other: WS Proposal dated 10/25/99 Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? REVIEWED BY: i6o T6dence L. Belan er City Manager James DeStefano Deputy City Manager N/A _ Yes _ No Majority N/A _ Yes _ No N/A Yes No N/A Yes No 00-1 avid G. Liu Deputy Director of Public Works REDEVELOPMENT AGENCY REPORT MEETING DATE: November 23, 1999 AGENDA NO. TO: Honorable Chair and Members of the Redevelopment Agency FROM: Terrence L. Belanger, Executive Director SUBJECT: Award of Left Turn Traffic Signal Design Services to Warren C. Siecke. ISSUE STATEMENT To fund left turn traffic signals design services by the City's Traffic Engineer. RECOMMENDATION That the Agency award the Left Turn Traffic Signals Design Services to Warren Siecke in an amount not -to -exceed $27,300.00 and provide a contingency amount of $3000.00 for project change orders to be approved by the Executive Director, for a total authorization of $30,300.00 FINANCIAL SUMMARY It is requested that the Redevelopment Agency allocate $30,300.00 for the Left Turn Traffic Signals Design Services for the six (6) intersections described in the following. BACKGROUND/DISCUSSION The City has previously completed a warrant study of eight (8) intersections in the City of Diamond Bar for Left Turn Traffic Signals. As a result of that study, six (6) intersections were warranted for Left Turn Traffic Signals. These intersections are as follows: Golden Springs Drive/Lemon Avenue (NB/SB and EB/WB directions), Diamond Bar Boulevard/Sunset Crossing Road (EB/WB), Pathfinder Road/Brea Canyon Road/Fern Hollow Road (EB/WB), Brea Canyon Road/Lycoming Street (NB/SB), Pathfinder Road/Evergreen Springs Drive (EB/WB), and Golden Springs DriveBallena Drive (NB/SB). Warren Siecke is the City's Traffic Engineer. His proposal submitted to complete the design for these left turn traffic signals is for a 90 day design period and a fee of $27,300.00. As the City's Traffic Engineer, Mr. Siecke submitted a proposal to complete the design for these left turn traffic signals with a 90 day design period and a fee of $27,300.00. Services included in his proposal are (but not limited to) as follows: Conduct field obersvations of current traffic conditions, Review City provided count data and accident information and identify needs for additional data if required, • Collect required topographic information, • Coordinate with utility agencies to obtain pertinent information relative to their underground and overhead facilities, • Prepare preliminary construction drawings for review, • Prepare final plans, specifications and cost estimate, and • Provide technical assistance during the bidding period. Warren Siecke is the City's designated Traffic Engineer and these services are provided for within that general contract. TRANS PQRTAMN ANU Tr-A;+!� ENCtIkEFRiNG October 25, 1999 Mr. David Liu, P.E. Deputy Director of Public Works City of Diamond Bar Suite 190 21660 East Copley Drive Diamond Bar, CA 91765-4177 SUBJECT: Proposal For Left Tum Traffic Signal Design Golden Springs Drive and Lemon Street Diamond Bar Boulevard and Sunset Crossing Road Pathfinder Road and Brea Canyon Road/Fern Hollow Drive Brea Canyon Road and Lycoming Street Pathfinder Road and Evergreen Springs Drive Golden Springs Drive and Ballena Drive Dear Mr. Liu: I am pleased to submit this proposal to provide professional traffic engineering services for modification of the existing traffic signals to provide Icfl: turn signals at the subject intersections. This is in response to your recent request. SCOPE OF WORK We propose to provide the engineering services required for design, drafting of plans, and preparation of specifications for modification of the signals. The traffic signals will be designed to meet applicable Federal, State and City standards. The locations and directions for left turn signals will be as recommended in the report prepared by O'Rourke Engineering and dated February 2, 1999. Thesc are outlined in the following table. INTERSECTION LEFT TURN APPROACH DIRECTION Golden S h �np Drive and Lemon Street Northbound Southbound, Eastbound Westbound Diamond Bar Boulevard and Sunset Crossing Road Eastbound and Westbound Pathfinder Road and Brea Canyon Road/Fam Hollow Drive Eastbound and Westbound Brea Canyon Road and LycoinjRg Street Northbound and Southbound Pathfinder Road and Evergreen Sprinp Drive Eastbound and Westbound Golden Springs Drive and Ballena Drive Northbound and Southbound 20142 CANYON DR., YORBA LI DL 34 92833-606$ e 7t4!973-6247 - FAX 7141779-1644 More specifically, we will perform the following tasks: 1. Conduct field observations of current traffic conditions. 2. Review city -provided count data and accident information and identify needs for additional data if required. 3. Collect required topographic information. 4. Coordinate with utility agencies to obtain pertinent information relative to their underground and overhead facilities. Information will be plotted on the preliminary plans and the agencies will be requested to review and comment. Conflicts between their facilities and the proposed design will be reconciled. 5. Prepare preliminary construction drawings (ink on rnylar) to include plan, general details, utility locations, signing and striping for City review and comment. 6. Prepare final plans, specifications and cost estimate to reflect City and other agencies comments. 7. Provide technical assistance when called on during the bid period. CITY TO PROVIDE It is understood the City will provide, at no cost to us, the following items: 1. Construction drawings of existing street improvements. 2. Traffic data such as counts, accident reports and speeds. 3. List of utility agencies (and contact information) known to have facilities in the project area_ 4. Reproducible copies of general provisions for use in preparation of the specifications. 5. Other pertinent information that may be available in City records. Procure easements on private property if needed. SCHEDULE We are prepared to begin work immediately upon authorization to proceed. We anticipate ninety days exclusive of city review time will be required to complete the work. FEE Our fee will be a Jump sum amount of $27,300 payable in installments based on the percentage of work completed. This fee is based on the understanding all of the work at the various intersections will be combined into it contract with a single sct of specifications. The per - intersection fees are as follows: INTERSECTION FEE Golden SprixW Drive and Lemon Street ham. Diamond Bar Boulevard and Sunset Crossing Road $4,500.00 Pathfinder Road and Brea Canyon Roadlfcrn Hollow Drive S4,500.00 Brea Canyon Road and L corrin g Street $4,500.00 Pathfinder Road and Evergeen Springs Drive $4,500.00 Golden Stmings Drive and Ballena Drive $4,500.00 Our fee will be a Jump sum amount of $27,300 payable in installments based on the percentage of work completed. This fee is based on the understanding all of the work at the various intersections will be combined into it contract with a single sct of specifications. The per - intersection fees are as follows: INTERSECTION FEE Golden SprixW Drive and Lemon Street $4,800.00 Diamond Bar Boulevard and Sunset Crossing Road $4,500.00 Pathfinder Road and Brea Canyon Roadlfcrn Hollow Drive S4,500.00 Brea Canyon Road and L corrin g Street $4,500.00 Pathfinder Road and Evergeen Springs Drive $4,500.00 Golden Stmings Drive and Ballena Drive $4,500.00 We appreciate the opportunity to submit this proposal and we took forward to working with you on this project. Sincerely, Warren C. Siecke, P.E. Proposal dbar M' signak CITY OF DIAMOND BAR REDEVELOPMENT AGENCYAGENDA REPORT AGENDA NO. 3 y TO: Honorable Chair and Members of the Redevelopment Agency MEETING DATE: November 23, 1999 REPORT DATE: November 18, 1999 FROM: Terrence L. Belanger, Executive Director TITLE: Award of Traffic Signal Design Services on Bridge Gate Drive to Warren Siecke SUMMARY: Lot 16 at Bridge Gate Drive is located within the City of Diamond Bar's Gateway Corporate Center. A traffic signal installation at this location is proposed due to insufficient sight distance and to facilitate traffic along Bridge Gate Drive. Staff received proposals from Warren Siecke and Linscott, Law and Greenspan Engineers for this design services. Upon review of these proposals, staff recommends the design services be awarded to Warren Siecke. RECOMMENDATION: That the Agency award the Traffic Signal Design Services to Warren Siecke in an amount not -to -exceed $6,300.00 and provide a contingency amount of $700.00 for project change orders to be approved by the Executive Director, for a total authorization of $7000.00 LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Agreement(s) _ Public Hearing Notification _ Bid Specification x Other: WS Proposal dated 11/3/99 SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? Are other departments affected by the report? RA WA RETA Terrence L. Bel ger City Manager James DeStefano Deputy City Manager N/A Yes No Majority N/A _ Yes _ No N/A _ Yes _ No N/A _ Yes _ No "O� Da . Liu Deputy Director of Public Works REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: November 23, 1999 TO: Honorable Chair and Members of the Redevelopment Agency FROM: Terrence L. Belanger, Executive Director SUBJECT: Award of Traffic Signal Design Services on Bridge Gate Drive to Warren Siecke. ISSUE STATEMENT To fund traffic signal design services. RECOMMENDATION That the Agency award the Traffic Signal Design Services to Warren Siecke in an amount not -to - exceed $6,300.00 and provide a contingency amount of $700.00 for project change orders to be approved by the Executive Director, for a total authorization of $7000.00 FINANCIAL SUMMARY It is requested that the Redevelopment Agency allocate $7,000.00 for the Traffic Signal Design Services for Lot 16 at Bridge Gate Drive in the Gateway Corporate Center. BACKGROUND/DISCUSSION Lot 16 at Bridge Gate Drive is located within the City of Diamond Bar's Gateway Corporate Center. The traffic signal installation at this location is proposed due to insufficient sight distance and to facilitate traffic on along Bridge Gate Drive. Staff received proposals from Warren Siecke and Linscott, Law and Greenspan Engineers for this design services. Upon review of these proposals, staff recommends the design services be awarded to Warren Siecke. Warren Siecke is the City's Traffic Engineer. His proposal submitted to complete the design for the traffic signal is for a 2 month design period and a fee of $6300.00. Services included in his proposal are (but not limited to) as follows: • Conduct field obersvations of current traffic conditions, • Review City provided count data and accident information and identify needs for additional data if required, • Collect required topographic information, • Coordinate with utility agencies to obtain pertinent information relative to their underground and overhead facilities, • Prepare preliminary construction drawings for review, • Prepare final plans, specifications and cost estimate, and • Provide technical assistance during the bidding period. In addition, Warren Siecke has also recently been awarded the design services for the proposed traffic signal at the intersection of Valley Vista Drive and Gateway Center Drive in the Gateway Corporate Center. Warren Siecke is the City's designated Traffic Engineer and these services are provided for within that general contract. r1 r TR/.NS?3?T 3T70- , AK,0 TIFAFF.0 Rf GINEEFING November 3, 1999 W. David Liu, P.B. Deputy Director of Public Works City of Diamond Bar Suite 190 21660 East Copley Drive Diamond Bar, CA 91765-4177 SUBJEG"T: Proposal For Traffic Signal Design Bridge Gate Drive and Driveway at Lot 16 Dear Mr. Liu: 1 am pleased to submit this proposal to provide professional traffic engineering services for installation of traffic signals at the subject intersection. This is in response to your recent request for proposal. SCOPE OF WORK We propose to provide engineering services required for design, drafting of plans. and preparation of specifications for construction of the signals. The traffic signals will be designed to meet applicable Federal, State and City standards. The equipment and operation will be suited to current and anticipated future demands. Siace this project will involve signalization of a private driveway, we will use video detection to avoid the need for an easement for traffic signal equipment on private property. We will also provide services as necessary to coordinate with Gateway mitigation measures for traffic issues. More specifically, we will perform the following tasks: Conduct field observations of current traffic conditions. 2. Review city -provided count data and accident information and identify needs for additional data if required_ 3. Collect required topographic information. 4. Coordinate with utility agencies to obtain pertinent information relative to their underground and overhead facilities. Information will be plotted on the preliminary Plans and the agencies will be requested to review and eommenL Conflicts between their facilities and the proposed design will be reconciled. 20142 CANYON DR., YORBA LINDA, CA 92583-6058 r, ?14/9'r'C-6247 - FAX 714/779-1644 5. Prepare preliminary construction drawings (ink on mylar) to include plan, general details, utility locations, signing and striping for City review and comment. 6. Propane final plans, specifications and cost estimate to reflect City and other agencies comments. i 7. Provide technical assistance when called on during the bid period. 8. Prepare timing parameters for initial operation. 9. Coordinate with other Gateway traffic mitigation measures. CITY TO PROVIDE It is understood the City will provide, at no cost to vs, the following items: 1. Construction drawings of existing street improvements. 2. Traffic data such as counts, accident reports and speeds. 3. List of utility agencies (and contact information) known to have facilities in the project area. 4. Reproducible copies of general provisions for use in preparation of the specifications. 5. Other pertinent information that may be available in City records. SCHEDULE We are prepared to begin work immediately upon authorization to proceed. We anticipate two months exclusive of city review time will be required to complete the work. FEE Our fee will be a hump sum of $6,300. r iv, (uO l Thank you for the opportunity to submit this proposal. We look forward to working with you on this Project. ( r.44 Warren C. Siecke, P.E. 1) di.br m prop CITY OF DIAMOND BAR REDEVELOPMENT AGENCYAGENDA REPORT AGENDA NO, N3 TO: Honorable Chair and Members of the Redevelopment Agency MEETING DATE: November 23, 1999 REPORT DATE: November 18, 1999 FROM: Terrence L. Belanger, Executive Director TITLE: Award of Traffic Signal Modification Design Services at the intersection of Golden Springs Drive and Grand Avenue to Linscott, Law and Greenspan Engineers. SUMMARY: As part of the conditions and improvements identified in the Traffic Impact Analysis for Lot 16, Tract 39679 of the Gateway Corporate Center, the intersection of Golden Springs Drive and Grand Avenue required modification. The specific modifications required are to include a northbound right -turn overlap phase and an additional northbound left -turn lane, both on northbound Golden Springs Drive. Linscott, Law and Greenspan Engineers has completed other improvement designs and most of the traffic studies for the various developments within the Gateway Corporate Center. Staff recommends that this design services be awarded to Linscott, Law and Greenspan Engineers. RECOMMENDATION: That the Agency award the Traffic Signal Design Services to Linscott, Law and Greenspan Engineers in an amount not -to -exceed $9,980.00 and provide a contingency amount of $1020.00 for project change orders to be approved by the Executive Director, for a total authorization of $11,000.00 LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) Agreement(s) _ Public Hearing Notification _ Bid Specification x Other: LLGE Proposal dated 11/11/99 SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? REVIEWED BY: TerreftL.Belr City Manager AV James DeStefano Deputy City Manager N/A _ Yes _ No Majority N/A _ Yes _ No N/A _ Yes _ No N/A _ Yes _ No av' G. Iftu Deputy Director of Public Works REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: November 23, 1999 TO: Honorable Chair and Members of the Redevelopment Agency FROM: Terrence L. Belanger, Executive Director SUBJECT: Award of Traffic Signal Modification Design Services at the intersection of Golden Springs Drive and Grand Avenue to Linscott, Law and Greenspan Engineers. ISSUE STATEMENT To fund traffic signal modification design services. RECOMMENDATION That the Agency award the Traffic Signal Design Services to Linscott, Law and Greenspan Engineers in an amount not -to -exceed $9,980.00 and provide a contingency amount of $1020.00 for project change orders to be approved by the Executive Director, for a total authorization of $11,000.00 FINANCIAL SUMMARY It is requested that the Redevelopment Agency allocate $11,000.00 for the Traffic Signal Modification Design Services for the intersection of Golden Springs Drive and Grand Avenue. BACKGROUND/DISCUSSION As part of the conditions and improvements identified in the Traffic Impact Analysis for Lot 16, Tract 39679 of the Gateway Corporate Center, the intersection of Golden Springs Drive and Grand Avenue required modification. The specific modifications required are to include a northbound right -turn overlap phase and an additional northbound left -turn lane, both on northbound Golden Springs Drive. Linscott, Law and Greenspan Engineers has completed other improvement designs and most of the traffic studies for the various developments within the Gateway Corporate Center. Linscott, Law and Greenspan Engineers (LLGE) is one of the City's on-call Traffic Engineering Consultants. LLGE's proposal submitted to complete the modification design for these traffic signal modifications is for a 2 month design period and a fee of $9,980.00. Services included in his proposal are (but not limited to) as follows: • Obtain and review existing street improvement plans; • Coordinate with City staff, • Site visit to photograph, measure, and verify all pertinent existing surface conditions; • Prepare signing and striping plans; • Prepare traffic signal plans and special provisions; • Provide construction cost estimate. LLGE is the one of the City's on-call Traffic Engineering firms and these services are provided for within their general contract. ,mvr i I t h i ' 1F , , . I : AFFIC, TRANSPORTATION, PARIONG r D ■ Costa Mesa, California 92626 14641-0139 LLG Reference No. P2-990139-1 13.r t , G 4' l I l BAR I �( a t 1 e, Suite 100 < r c t I j i5-4177 ED PROPOSAL TO PROVIDE PROFESSIONAL TRAFFIC I `i t EERING DESIGN SERVICES RELATED TO THE INTERSECTION I I ►VEMENTS AT GOLDEN SPRINGS DRIVE AND GRAND AVENUE t is t id Bar, California I ,If Ua' l l . r 4.lu est 3k; i_ it L, Law, & Greenspan, Engineers (LLG) is pleased to submit this updated p, sai to piovic raffic Engineering Design Services related to the improvements at the l f r:. ct l o n , f G �l o Springs Drive and Grand Avenue. The original proposal was submitted on ptcrnbei ?I 1<Jc1<J I I it : ; roposeci wirer , ;Ion improvements primarily consist of preparing a signing and striping design p ,ul D provide a sc and northbound left -turn lane on Golden Springs Drive and preparing a traffic spial modification t1es1�1 plan to include a northbound right -turn overlap phase. These intersection improvement measure are required as mitigation measures to offset the significant traffic impacts of tttc proposed developments within Gateway Corporate Center. The improvements are identified in the baffic Impact Anal vscs. forLot #16, prepared by LLG, dated May 10, 1999. As you are aware, 11.15 has recently completed the design plans for the improvements at two intersections within Gateway Corporate Center. A signing and striping plan for the intersection of Gateway Center Drive and Valley Vista Drive to implement a multi -way stop control was prepared and submitted to the City of Diamond Bar on May 25, 1999. At the intersection of Golden Springs Drive and Copley Drive, a signing and striping plan and traffic signal modification plan were prepared and submitted to the Citv on September 1, 1999, and approved on October 29, 1999. Ph Iyr M Linsrott, P (Ret. Jack M. Greenspan, P.E. William ��. Law, P.E. (Ret Paul W. Wilkinson. P.E. John P. Keating, P.I=. 1)aci i S. Spender, P.E. PdS,Hlend - 626 19h-) 111) • tix) Diego - 619 299-3090 ■ Las Vegas - 702 451-1920 ■ An LC2WB Company E N G I N E E R S Mr. David G. Liu, P.E. CITY OF DIAMOND BAR LLG Reference No. P2-990139 November 11, 1999 Page 2 In addition, LLG has prepared several traffic studies for various developments within Gateway Corporate Center. LLG's experience and familiarity with the future planned developments at Gateway Corporate Center will assuredly assist in expediting the process in completing the design plans for this project. On that basis, our proposal will cover two major tasks. The first task relates to the signing and striping improvements, while the second relates to the traffic signal improvements at the intersection of Golden Springs Drive and Grand Avenue. In total, LLG will prepare plans, specifications, and estimates (PS&E) for the traffic signal modification design plan and signing and striping design plan. The design plans will be prepared according to the City of Diamond Bar requirements and will be consistent with County of Los Angeles design standards. Given the above and our overall understanding of the issues, we propose the following work program: PROJECT SCOPE AND ASSUMPTIONS This Proposal assumes the following: 1. The Civil Engineers for this engagement is not known at this time. Further, it is not known at this time if Civil Engineering Services will be required. 2. Any readily available information will be made available to LLG by the City of Diamond Bar. This includes all pertinent on-site and off-site improvement plans, "to -scale" drawings and existing aerial photographs, "asbuilt" plans, and/or topographic maps, if available. I Any changes or revisions in roadway alignments, project scope, or preferred design alternative, once our design effort has begun, will be considered to be outside the current Scope of Work and will require an addition to the fee maximum. 4. The project is located entirely within the limits of the City of Diamond Bar. The City of Diamond Bar will be the sole reviewing agency. 5. Our design plans will be submitted independent of any street improvement plans. 6. The plans, specifications, and probable construction cost estimates will be prepared using Imperial units of measurement. E N G I N E E R S SCOPE OF WORK ur na.4a f! T_; , n.1,_ CITY OF DIAMOND BAR LLG Reference No. P2-990139 November 11, 1999 Page 3 Project Mobilization 1. Obtain and review existing street improvement plans for the intersection of Golden Springs Drive and Grand Avenue. 2. Coordinate with City of Diamond Bar staff regarding pertinent design issues and concerns. The design plans will be prepared in accordance with the California Department of Transportation's (Caltrans) Traffic Manual and SfaWard Plans and Specifrcations (July 1992) and the County of Los Angeles SMndurd Plans (1995). Field Reconnaissance 3. Visit the project site to photograph, measure, and verify all pertinent existing surface conditions. Make extensive field notes for traffic signal and channelization plan preparation, consisting of street geometrics, lane configurations and widths, landscape and hardscape locations, inventory and location of existing signs, traffic signal equipment, traffic signal wiring and electrical equipment, signal and lighting pole locations, etc. Signing and Striping Design plans 4. Prepare signing and striping plans for the following location: • Golden Springs Drive at Grand Avenue The plans will be prepared at 1"= 40' (40 scale) using AutoCad drafting software on a 24" x 36" City of Diamond Bar title block. The plans will incorporate all aspects of signing and striping, including new, relocated/removed, and existing striping, pavement markings, pavement legends, and curb markings. We will reference all related street improvements on our plans, where applicable. Please note, however, the signing and striping design plan will not include any specific construction notes and/or details for street improvements (i.e. widening of Golden Springs Drive). Our signing and striping design package will consist of one (1) plan sheet. E N G I N E E R S Mr. David G. Liu, P.E. CITY OF DIAMOND BAR LLG Reference No. P2-990139 November 11, 1999 Page 4 Traffic Signal Plan 5. Prepare a traffic signal modification design plan for the following intersection: • Golden Springs Drive at Grand Avenue. The traffic signal plan will be prepared at 20 scale (1"=20') using AutoCad drafting software on a 24" x 36" City of Diamond Bar title block. The traffic signal plan will incorporate all aspects the traffic signal, including new, relocated, and existing signal standards, signal heads, loop detectors, conduits, signal interconnect, controller assembly and service point locations, and minor signing and striping revisions. We will show all related streedmtersection improvements on our plan. Due to the lack of so�ad improvement plans and traffic signal plans in Autocad format for the study intersection, LLG will create the base plan based on available "as -built" drawings and field surveys. Our traffic signal design package will contain one (1) plan sheet. Project Special Provisions 6. Prepare technical Special Provisions for the project according to the City of Diamond Bar requirements. Probable Construction Cost Estimates 7. Prepare an estimate of probable construction cost for all project elements designed by LLG, including all signing/striping and traffic signal work. The cost estimates will be based on local knowledge and industry cost estimating information. In addition, the cost estimates would be used for all bidding and bonding purposes. Meeting Support 8. Prepare for and attend one (1) coordination meeting in support of the processing of the project through the City of Diamond Bar. Project Deliverables 9. Submit design plans (3 copies) at the 90% preparation level to the City of Diamond Bar for review. 10. Revise plans, project special provisions, and cost estimates per City comments, and submit second plan sets (3 copies) for final review. 11. After the design plans are reviewed and approved for signature, submit mylar design plans for signatures t �'°'�'O�'�" '' ''f ` "' � ' �"''K C ADDITIONAL WORK: This Scope of Work does not include: Mr. David G. Liu, P.E. CITY OF DIAMOND BAR LLG Reference No. P2-990139 November 11, 1999 Page 5 1. The preparation of easement plans (legal descriptions) or processing. 2. Inspection services of any kind. 3. 4. The preparation of capacity studies or Level of Service analyses. 5. Preparation and processing of encroachment pernat applications. 6. Work Zone Construction Traffic Control Plans. Most of the above services can be provided under a separate agreement. PROJECT FEES Our professional fees for the design services set forth in the Scope of Work (above) will be billed monthly, on a time -and -materials basis, according to the attached fee schedule. LLG will provide r a fee not to exceed the design services described in Tasks I though I I woork task is summarized below •00 without prior authorization. A detailed cost estimate for each 1,2` ProjectMobilization $ 280.00 $ $ 660.00 S 3 Field Reconnaissance S 4 Signing and Striping Plan Preparation (1 Sheet) $ 21000.00 5 Traffic Signal Modification Plan Preparation (I Sheet) $ 5>�•0 S 6 Project Special Provisions $ 480.00 EEstimate of Probable Construction Cost $ 320.00 S $ 8 Meeting Suppo ri 1 Meeting) $ 460.00 $ SUBTOTAL S 9,•� S No$-. mtaier, telepltooe, etc. I ODC = O&er Direct Chargabks, etch as tmleage, reproduobon, 40.00 40.00 40.00 10.00 10.00 40.00 180.00 a �q�cpat Should the Scope of Work change or if unforeseen problems arise, a revised Scope of Work and budget may be required. E N G I N E E R S Mr. David G. Liu, P.E. CITY OF DIAMOND BAR LLG Reference No. P2-990139 November 11, 1999 Page 6 We are ready to proceed on this design project. At this time, we estimate that the design plans can be completed and submitted for I" plancheck review four to five weeks after we receive written authorization to proceed. This time estimate assumes that issues of direct impact (determination of preferred alternatives) are well enough defined to allow our design process to proceed effectively. PERSONNEL James D. Otterson, P.E., P.L.S., Associate Principal, will be the Project Engineer for this engagement. He will oversee the data collection, preparation of design plans, special provisions, and construction cost estimates, and will attend all meetings for this project. Mr. Otterson has over eighteen (18) years of public and private sector experience in civil, traffic and transportation engineering and has managed numerous projects with requirements similar to the proposed project. Christopher H. Nguyen, Transportation Engineer II, will assist the Project Engineer and will be generally responsible for completing the design plans. AUTHORIZATION Should this proposal be accepted, the Client (represented by the signature below) agrees to limit Linscott, Law & Greenspan's liability to the Client and to all Contractors and Subcontractors on the project due to Linscott, Law & Greenspan's negligent acts, errors, or omissions, such that the total aggregate liability of Linscott, Law & Greenspan to all those named shall not exceed $50,000 or Linscott, Law & Greenspan's total fee for services rendered on this project, whichever is greater. Please note that for the purposes of preparing contract paperwork, Linscott, Law & Greenspan, Engineers, is a dba for LG2WB Engineers, Inc., a California corporation. If this Proposal meets with your approval, acceptance can be made in the space provided below or by issuing a Purchase Order or Contract with this Proposal as an attachment. Please return the original Proposal to us and keep the provided copy for your records. E N G I N E E R S Mr. David G. Liu, P.E. CITY OF DIAMOND BAR LLG Reference No. P2-990139 November 11, 1999 Page 7 We welcome the opportunity ity to submit this Proposal to you and look forward to working with the City of Diamond Bar on another project. Should you have any questions, please call me. Sincerely, LINSCOTT, LAW & GREENSPAN, ENGINEERS W5-a� Richard E. Barretto, P.E. Senior Transportation Engineer Attachments: LLG Fee Schedule ACCEPTED FOR TASKS 1 THROUGH 11 (OUTLINED ABOVE), NOT TO EXCEED S 9,980.00 WITHOUT PRIOR AUTHORIZATION. AUTHORIZING AGENT TITLE FIRM FEDERAL ID NO. \U -G CM_PDCOWwal\1999\P29%139\P2990139adoe ADDRESS DATE E N G I N E E R 5 Effective January 1, 1999 TIME FEE SCHEDULE PER HOUR Principal Principal Engineer............................................................... .............. $ 140.00 Associate Principal Engineer ..................................................... . .............. $ 135.00 Transportation Engineers Senior Transportation Engineer.................................................................. $ 115.00 Transportation Engineer III...................................................................... $ 96.00 Transportation Engineer II........................................................................ $ 83.00 Transportation Engineer I........................................................................ $ 65.00 Transportation Planners Senior Transportation Planner. . ......... .................................................... $ 96.00 Transportation Planner III ........ ........ ........ ............................................. $ 83.00 Transportation Planner II....................................................................... $ 65.00 Transportation Planner I.............................................------------------.....- $ 55.00 Technical Support Engineering Associate II.......................................................................... $ 65.00 Engineering Associate L. $ 60.00 CAD Drafter/Senior Technician................................................................. $ 60.00 Engineering Computer Analyst II............................................................... $ 60.00 CAD Drafter/Technician ......................................................................... $ 55.00 Word Processor/Secretary ....................................................................... $ 45.00 Engineering Computer Analyst 1. ................................ .......................... $ 45.00 Engineering Technician ..................................................................... $ 41.00 Engineering Aide................................................................................. $ 30.00 Public Hearing support may be charged at 125% of the base rate. Subcontractors and other project -related expenses will be billed at cost plus 15%. Consultation in connection with litigation and Court appearances will be quoted separately. The above schedule is for straight time. Overtime will be charged at 1.50 times the standard hourly rates. Interim and/or monthly statements will be presented for completed work. These will be due and payable upon presentation unless prior arrangements are made. A finance charge of 1.5% may be charged each month on the unpaid balance. Revised 6/28/99 Fee -99 MEMORANDUM TO: Honorable Chairman and Redevelopment Agency Members VIA: Terrence L. Belanger, Executive D (or FROM: Linda G. Magnusor 6inance Director DATE: November 23, 1999 SUBJECT: Advance and Reimbursement Agreement Number 16 Recommendation: It is recommended that the Redevelopment Agency adopt a resolution approving Advance and Reimbursement Agreement Number 16, with the City of Diamond Bar, in the amount of $305,920, Discussion The Diamond Bar Redevelopment Agency (DBRDA) was formed in April 1996. Since its inception, the City has advanced funds to the DBRDA through several Advance and Reimbursement Agreements. These agreements have been used to fund DBRDA related administrative activities, including operating expenditures, staffing, overhead charges, and legal/professional services. On October 5, 1999 the DBRDA approved a contract for professional services related to the creation of an Economic Development Strategic Plan in the amount of $187,000. This plus an additional $118,920 to cover the final FY98-99 expenditures and purchase order carryover makes an advance and reimbursement agreement in the amount of $305,920 necessary. RESOLUTION NO. A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT AGREEMENT NUMBER 16 WITH THE CITY OF DIAMOND BAR The Diamond Bar Redevelopment Agency hereby finds, determines, resolves and orders as follows: SECTION 1. The Advance and Reimbursement Agreement Number 16, for Administrative and Overhead Expenses, attached hereto as Exhibit "A", is hereby approved. The Chairman is hereby authorized and directed to execute such Advance and Reimbursement Agreement Number 16 for and on behalf of the Agency. PASSED, APPROVED AND ADOPTED this day of 11999. Chairman I, Lynda Burgess, Secretary of the Diamond Bar Redevelopment Agency, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the Diamond Bar Redevelopment Agency held on the day of vote: AYES: AGENCY MEMBERS: NOES: AGENCY MEMBERS: ABSENT: AGENCY MEMBERS: ABSTAINED: AGENCY MEMBERS: ATTEST: 1999, by the following Lynda Burgess, Secretary DIAMOND BAR REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: Honorable Chairman and Board Members VIA: Terrence L. Belanger, Executive Dire _f W FROM: Linda G. MagnusorfFmance Director DATE: November 23, 1999 SUBJECT: Advance and Reimbursement Agreement Number P4 Recommendation: It is recommended that the Redevelopment Agency adopt a resolution approving Advance and Reimbursement Agreement Number P4, with the City of Diamond Bar, in the amount of $90,706. Discussion The Diamond Bar Redevelopment Agency adopted the Diamond Bar Economic Revitalization Area Plan in July, 1997. Included within this project area is the Gateway Corporate Center. The Redevelopment Agency is currently developing the Gateway Corporate Center. To aid in this development, the City Council approved contract amendments to the current slurry seal contracts which incorporated the Gateway Corporate Center streets. The understanding is that the Redevelopment Agency will reimburse the City. In addition to the slurry sealing of streets within the Gateway Corporate center, the Diamond Bar Redevelopment Agency will also be designing and installing traffic signals at Valley Vista/Gateway and on Bridgegate. The cost of the slurry seal amendments and the design of the fore -mentioned traffic signals is $49,406. The Diamond Bar Economic Revitalization Area Plan also included a listing of potential traffic improvements which should be done within the project area. The Agency is now ready to award design contracts for some of these improvements. They are as follows: Grand/Golden Springs - Traffic Signal Modification Golden Springs/Lemon - Left Turn Signal Diamond Bar Blvd/Sunset Crossing — Left Turn Signal Pathfinder/Brea Canyon/Fern Hollow — Left Turn Signal Brea Canyon/Lycoming — Left Turn Signal Pathfinder/Evergreen Springs — Left Turn Signal Golden Springs/Ballena — Left Turn Signal The design cost for these improvements is $41,300, for a grand total of $90,706. Attachments RESOLUTION NO. R 99 - A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY THE AGENCY FOR THE COST OF STREET IMPROVEMENTS THE DIAMOND BAR REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: Section 1. Pursuant to provisions of the Community Redevelopment Law (California Health and Safety Code Section 33000, et , and in particular Section 33445thereof, the Diamond Bar Redevelopment Agency (the "Agency") proposes to pay for the cost of street improvements, including the slurry seal of streets located within the Gateway Corporate Center (the "Street Improvements"). The cost of the Street Improvements initially will be advanced by the City and will be reimbursed by the Agency pursuant to the Advance and Reimbursement Agreement by and between the Agency and the City of Diamond Bar attached hereto as Exhibit A (the "Agreement") . Section 2. The streets described in Section 1, above, serve the residents and taxpayers of the City, including the Diamond Bar Economic Revitalization Area (the "Project Area"). The Redevelopment Plan for the Project Area and the accompanying Report to City Council document, and the City Council has determined, that the Project Area is an area in which the combination of blighting conditions is so prevalent and so substantial that it causes a reduction of and lack of proper utilization of the area to such an extent that it constitutes a serious physical and economic burden on the community which cannot reasonably be expected to be reversed or alleviated by private enterprise or governmental action, or both, without redevelopment. The Project Area suffers from deficiencies in the traffic circulation system, including safety hazards, a lack of adequate streetscape improvements, awkward alignment, varying street widths, complicated traffic patterns and congestion. Inadequate access to the Project Area and the lack of adequate streetscaping discourages visitors for patronizing businesses in the Project Area thereby hindering economic development opportunities and contributing to the existence of depreciated and stagnant property values, impaired investments, high business vacancies, and low lease rates in the Project Area. The installation and construction of the Street Improvements will assist in ameliorating the above-described traffic circulation deficiencies and assist in the elimination of blight within the Project Area which are caused by inadequate public improvements and adverse economic conditions. The provision of the Street Improvements will encourage business patronage and thereby assist in stimulating the revitalization of the Project Area through private sector activity in the Project Area. Section 3. Due to budget constraints of the City, the cost of the Street Improvements has been allocated to the Agency. Except for the moneys advanced by the City and to be reimbursed by the Agency pursuant to the Agreement, no moneys of the City are available to pay for such costs. The budget constraints of the City prevent the City from financing the Street Improvements by any means. Traditional methods of financing, such as the issuance of general obligation bonds by the City, are unavailable as a practical matter because of the extraordinary majority voter approval requirements of two-thirds of the electorate. Special taxes also require a two-thirds vote of the electorate. Assessment financing is subject to a majority protest and may not be an appropriate method of financing street improvements having general benefits. Section 4. The Agency hereby finds and determines that based upon the foregoing and other information presented to the Agency: (i) the Street Improvements will be of benefit to the Project Area and to the immediate neighborhood in which the project is located; (ii) no other reasonable means of financing the Street Improvements is available to the City; and (iii) the payment of funds for the Street Improvements will assist in the elimination of blighting conditions inside the Project Area by remedying the lack of adequate public improvements, which in turn will encourage private sector investment in the Project Area and thereby assist in remedying adverse economic blighting conditions in the Project Area such as depreciated and stagnant property values, impaired investments, high business vacancies, low lease rates, and is consistent with the Agency's implementation plan adopted pursuant to Health and Safety Code Section 33490. Section 5. The Agreement attached hereto as Exhibit A is hereby approved. The Chair of the Agency is hereby authorized and directed, for and in the name and on behalf of the Agency, to execute and deliver the Agreement in substantially the form hereby approved, with such additions or changes as the Agency may approve, such approval to be conclusively evidenced by his execution and delivery thereof. Section 6. The Agency hereby authorizes and approves payment by the Agency for all or a part of the cost of the Street Improvements pursuant to the Agreement from any revenues of the Agency lawfully available therefor. PASSED, APPROVED and ADOPTED this day of , 1999. Eileen R. Ansari, Chair I, LYNDA BURGESS, Agency Secretary of the Diamond Bar Redevelopment Agency, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the Redevelopment Agency held on the day of , 1999 by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Attest: Lynda Burgess, Secretary