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HomeMy WebLinkAbout7/21/1998Cit couflctf AGENDA Tuesday, July 21,199 8 6:30 p.m. Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive DiamondBar, California 91765 Mayor Mayor Pro Tem Council Member Council Member Council Member City Manager City Attorney City Clerk Carol Herrera Wen Chang Eileen Ansari Bob Huff Debby O'Connor Terrence L. Belanger Michael Jenkins Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In cases of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. THIS MEETING IS BEING BROADCAST LIME BY CENTURY COMMUNICA' FOR AIRING ON CHANNEL 121 AND BY REMAINING IN'THE ROOM YO[ VING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BF -BROADCAST ON THE SATURDAY FOLLOWING THE COUNCIL MEETINGAI :00 A.M. ON CHANNEL '12. 1. CLOSED SESSION: 2. 3. CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: Catholic Church Next Resolution No. 98 -99 Next Ordinance No. 04 (1998) 6:30 p.m. July 21, 1998 Mayor Monsignor James Loughane, St. Denis ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang, Mayor Herrera APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presentation of Certificates of Appreciation to Solid Waste Task Force Members. 3.2 Presentation of Certificates of Appreciation to Off - Street Parking Task Force Members. 4. PUBLIC COb94ENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (comBlet;nn of this form is voluntary) There is a five minute maximum time limit when addressing the City Council, 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK - July 22, 1998 Mid West Coast Band (Top 40 Contemporary) - 6:30 p.m., Sycamore Canyon Park, 22930 E. Golden Spgs. Dr. 5.2 PARKS & RECREATION COMMISSION - July 23, 1998 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. JULY 21, 1998 PAGE 2 5.3 PANTERA PARK GRAND OPENING - July 25, 1998 - 10:00 a.m., 738 Pantera Dr. 5.4 PLANNING COMMISSION - July 28, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 CONCERTS IN THE PARK - July 29, 1998 - Sapadilla (Reggae- 6:30 p.m., Sycamore Canyon Park, 22930 E. Golden Spgs. Dr. 5.6 CITY COUNCIL MEETING - August 4, 1998 - 6:30 p.m. - AQMD Auditorium, 21865 E. Copley Dr. 5.7 LOS ANGELES COUNTY LIBRARY - DIAMOND BAR BRANCH RE- OPENING - August 15, 1998 - 10:00 a.m., 1061 S. Grand Ave. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Special Meeting of July 6, 1998 - Approve as submitted. 6.1.2 Regular Meeting of July 7, 1998 - Approve as submitted. Requested by: City Clerk 6.2 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.2.1 Goals and Objectives of the Traffic & Transportation Commission Study Session of May 14, 1998 - Receive and file. 6.2.2 Regular Meeting of May 14, 1998 - Receive and File. Requested by: Engineering Division 6.3 PLANNING COMMISSION MINUTES 6.3.1 Regular Meeting of May 26, 1998 - Receive and file. 6.3.2 Regular Meeting of June 9, 1998 - Receive and file. Requested by: Planning Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated July 21, 1998 in the amount of $527,777.28. JULY 21, 1998 PAGE 3 Requested by: City Manager 6.5 NOTICE OF COMPLETION - TRAFFIC SIGNAL INSTALLATION ON GOLDEN SPRINGS DRIVE AT CALBOURNE DRIVE - On December 21 1997, Council awarded a contract in the amount of $76, 786.00 to Macadee Electrical Construction with a contingency of $7,700 for traffic signals installation on Golden Springs Dr. at Calbourne Dr. The final construction contract amount was $78,986 and a final job walk was conducted to determine the adequacy of all constructed improvements. Recommended Action: It is recommended that the City Council accept the work performed by Macadee Electrical Construction and authorize the City Clerk to file the proper Notice of Completion and release any retention amounts per previously approved plans and specifications. Requested by: Engineering Division 6.6 NOTICE OF COMPLETION - TRAFFIC SIGNAL INSTALLATION ON DIAMOND BAR BOULEVARD AT PALOMINO DRIVE/GENTLE SPRINGS DRIVE - On December 2, 1997, Council awarded a contract in the amount of $96,543 to Macadee Electrical Construction with a contingency of $9,600 for traffic signals installation on D.B. Blvd. at Palomino Dr./Gentle Springs Dr. The final construction contract amount was $100,033 and a final job walk was conducted to determine the adequacy of all constructed improvements. Recommended Action: It is recommended that the City Council accept the work performed by Macadee Electrical Construction and authorize the City Clerk to file the proper Notice of Completion and release any retention amounts per previously approved plans and specifications. Requested by: Engineering Division 6.7 AWARD OF GEOTECHNICAL MONITORING SERVICES FOR PUBLIC STREET IMPROVEMENTS - Meadowglen Rd., between Silver Rain Dr. and Ironhorse Canyon Rd., has experienced seepage problems for several years. The City has been monitoring the conditions and a comprehensive geotechnical study was completed by Converse Consultants West. Plans and specifications are currently under design; however, it is necessary to retain Converse Consultants West to review the plans and specifications and provide close geotechnical inspection as construction will be complicated by high groundwater conditions, buried utilities and maintenance of access to the residential driveways and street. JULY 21, 1998 PAGE 4 Recommended Action: It is recommended that the City Council retain Converse Consultants West to review the plans and specifications and provide geotechnical inspection for the Meadowglen Rd. Public Street Improvements Project in an amount not -to -exceed $40,000 and provide a contingency amount of $4,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $44,000. Requested by: Engineering Division 6.8 OFFICE SUPPLY CONTRACT FOR FY 98-99 - The City annually sends informal bid packages to various supply companies to review pricing on items most frequently used. Staff sent packages to 18 firms in June, 1998, to which 6 firms responded. After reviewing and comparing the proposals, staff determined that Office Depot has the highest percentage of lowest and second lowest prices (66%). Recommended Action: It is recommended that the City Council establish an open purchase order in the amount of $15,000 with Office Depot for purchase of general office supplies for FY 98-99. The majority of everyday "consumable" products will be purchased from this vendor; however, larger items (office equipment) will continue to be awarded based upon several informal bids. Requested by: City Manager 6.9 AWARD OF CONTRACT FOR THE 1997-1998 CDBG SIDEWALKS & HANDICAP ACCESS RAMPS PROJECT - On June 16, 1998, Council adopted Resolution No. 98-37 approving specifications for the 97-98 CDBG Sidewalks and Handicap Ramps Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on June 22, 1998. Four bids were submitted and opened on July 9, 1998. The apparent low bidder is Kalban, Inc. Recommended Action: It is recommended that the City Council receive the bids and award the proposed contract to Kalban, Inc. for the 97-98 CDBG Sidewalks and Handicap Ramps Project, in an amount not to exceed $70,542.20. Furthermore, it is recommended that the Council authorize a contingency amount of $7,000 for project change orders to be approved by the City Manager, for a total authorization of $77,542.20. Requested by: Engineering Division 6.10 1998 CONFLICT OF INTEREST BIENNIAL NOTICE - The Political Reform Act requires every local government agency to JULY 21, 1998 PAGE S review its Conflict of Interest Code biennially to determine if it is accurate or if it must be amended. Once the determination has been made, a notice must be submitted to the code -reviewing body (City Council) no later than October 1st of even -numbered years. Staff has reviewed the City's Conflict of Interest Code and has determined that no amendments are necessary at this time. Recommended Action: It is recommended that the City Council receive and file the 1998 Local Agency Biennial Notice as prepared by staff. Requested by: City Clerk 6.11 EXTENSION OF MINUTE SECRETARIAL SERVICES WITH CAROL DENNIS - The City utilizes the services of a contract secretary to transcribe minutes for Council, Planning, Parks & Recreation and Traffic & Transportation Commissions. These services allow clerical staff more opportunities to effectively handle contact with the public, answer phones, complete agendas, post notices, complete mailings for hearings and other duties as required. It has been proven that it is more cost effective to utilize the services of an outside Minute Secretary than to have staff prepare minutes. A one-year extension to an agreement with Carol A. Dennis for these services was approved by Council on July 1, 1997 with a one-year option for renewal. Ms. Dennis has performed outstandingly in preparing Minutes for all four groups and has kept turn -around times to a minimum. Recommended Action: It is recommended that the City Council authorize the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission meetings in the amount of $23,000 for the period July 31, 1998 through June 30, 1999. Requested by: City Clerk 7. PUBLIC BEARINGS: 7:00 p.m., or as soon thereafter as matters can be heard. 7.1 SECOND READING OF ORDINANCE NO. 3(1998): AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.24 OF TITLE 8 OF THE DIAMOND BAR CITY CODE, ADOPTING BY REFERENCE DIVISION 1 OF TITLE 8 AND DIVISION 1 OF TITLE 11 OF THE LOS ANGELES COUNTY CODE, AND REVISING THE CITY HEALTH CODE - L.A. County has adopted an ordinance enhancing the current public health requirements for operation of food establishments. City adoption would ensure continuity JULY 21, 1998 PAGE 6 with County regulations and effective enforcement. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony, close the public hearing, waive full reading and adopt Ordinance No. 3(1998) revising the City Health Code. Requested by: Planning Division 8. OLD BUSINESS: 8.1 FINAL REPORT OF THE CITY OF DIAMOND BAR SOLID WASTE STANDARDS TASK FORCE - The final report of the Solid Waste Standards Task Force (SWSTF) is the product of five months of meetings and study to examine how best the City could comply with the goal of 50% diversion by the year 2000 as mandated by AB 939. Established on December 16, 1997, the SWSTF examined existing solid waste and recycling programs, identified key issues related to solid waste collection and disposal, evaluated the City's current solid waste management system, and identified a probable menu of actions that the Council could take. Through these recommended actions, the City could likely achieve the 50% diversion mandate. Recommended Action: It is recommended that the City Council review and discuss the Final Report of the Solid Waste Standards Task Force, and use its findings in deliberating the future direction and level of effort of the City to meet the AB 939 mandate. Key Task Force findings included implementing: 1) a variable rate (i.e., pay as you throw) system; 2) an automated collection and three containers for single-family residential customers (homes and condos); 3) a yard (green) waste collection program for single-family residences (homes and condos); 4) Extend recycling service to multi -family dwellings in some manner; 5) a selection of a single service provider for refuse/recycling for at least the single-family sector; 6) avoiding mandatory provisions or bans on waste generation. The SWSTF also recommended additional study by staff on how best to include bin -served multi -family residences in recycling efforts and enhancing public and private recycling and waste prevention outreach. Requested by: Engineering Division 8.2 FINAL REPORT OF THE CITY OF DTAMOND BAR OFF-SITE PARKING TASK FORCE - The Off -Site Parking Task Force, established by Council on December 16, 1997, had the task of identifying all issues regarding off-site parking, considering oversized vehicles, extended parking, permitting 24-hour parking and prohibiting 72 -hour JULY 21, 1998 PAGE 7 parking in residential neighborhoods. The Task Force reviewed current D.B. laws as well as solutions adopted by surrounding cities and made recommendations for possible solutions to the problems identified in D.B. Recommended Action: It is recommended that the City Council review and discuss the Final Report on the Off - Site Parking Task Force, and use its findings in deliberating future off-site parking standards and level of effort of the City's resolution strategies. Requested by: Engineering Division 8.3 RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING IMPROVEMENTS AS PART OF THE DIAMOND BAR SCHOOL SAFETY STUDY AT ARMSTRONG ELEMENTARY SCHOOL, CASTLE ROCK ELEMENTARY SCHOOL, CHAPARRAL MIDDLE SCHOOL, DIAMOND BAR HIGH SCHOOL, DIAMOND POINT ELEMENTARY SCHOOL, EVERGREEN ELEMENTARY SCHOOL, GOLDEN SPRINGS ELEMENTARY SCHOOL, LORBEER MIDDLE SCHOOL, MAPLE HILL ELEMENTARY SCHOOL, QUAIL SUMMIT ELEMENTARY SCHOOLS, SOUTH POINTE MIDDLE SCHOOL, AND WALNUT ELEMENTARY SCHOOL - On February 4, 1997, Council authorized Austin -Foust Associates to conduct a comprehensive school safety/traffic study for Pomona and Walnut Valley Unified School District's school sites within the City in order to effectively address school - related traffic issues. The Diamond Bar School Safety Study dated June 3, 1998, contains the results of the study and recommended improvements. After a series of meetings and workshops, the Traffic & Transportation Commission approved on November 13, 1997 the study in concept. Council received public comments and discussed the study on April 7, 1998. The study was further discussed during two study sessions held on April 21 and May 5, 1998. Recommended Action: It is recommended that the City Council adopt Resolution No. 98 -XX entitled: A Resolution of the City Council of the City of Diamond Bar approving improvements as part of the Diamond Bar School Safety Study at Armstrong Elementary School, Castle Rock Elementary School, Chaparral Middle School, Diamond Bar High School, Diamond Point Elementary School, Evergreen Elementary School, Golden Springs Elementary School, Lorbeer Middle School, Maple Hill Elementary School, Quail Summit Elementary Schools, South Pointe Middle School, and Walnut Elementary School. Requested by: Engineering Division 8.4 A) RESOLUTION 89-88B, A RESOLUTION OF THE CITY OF JULY 21, 1998 PAGE 8 DIAMOND BAR, CALIFORNIA, RESCINDING RESOLUTION 89- 88A AND ADOPTING RESOLUTION 89-88B, APPROVING AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF DIAMOND BAR and B) ORDINANCE 26B(1989), AN ORDINANCE OF THE CITY OF DIAMOND BAR AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM -In September 1989, the City contracted with the Calif. Public Employee's Retirement System (CalPERS) for retirement benefits for its employees. The City's current contract is a 2% @ 60 full formula for local miscellaneous members with no Survivor Benefit coverage. There are several other supplement provisions which are available to contracting entities. It is requested that Council consider adding one of these provisions at this time. The proposed amendment is: Section 21574 - Fourth Level of 1959 Survivor Benefits for local miscellaneous members. The cost to the City for the benefit amendment is $3.50 per month per eligible employee and a cost to the employee of $2.00 per month for an estimated annual cost of $2,300. It is proposed that the employees' contribution be paid by the City. Recommended Action: It is recommended that the City Council adopt Resolution No. 89-88B rescinding Resolution No. 89-88A to approve an amendment to the contract with the Board of Administration of the Public Employees' Retirement System and approve first reading by title only of Ordinance No. 26A (1989) amending the contract with the Board of Administration of the California Public Employees' Retirement System. Requested by: City Manager 9. NEN BUSINESS: None RECESS TO REDEVELOPMENT AGENCY FETING Next Resolution No. 98 - 1. CALL TO ORDER: Chairman Huff ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Ansari, C/Huff JULY 21, 1998 PAGE 9 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Aaency Secretary (completion of this form is voluntary There is a five minute maximum time limit when addressing the Redevelopment Agency, 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of July 7, 1998 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated July 21, 1998 in the amount of $6,442.04. Requested by: Executive Director 4. PUBLIC HEARINGS: None S. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. AGENCY ADJOURNMENT: RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Regular Meeting in the AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on July 21, 1998. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Regular Meeting of the Diamond Bar City Council, to be held on July 21, 1998 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 17th day of July, 1998, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar VOLUNTARY REQUEST TO ADDRESS TME CITY COUNCIL TO: CITY CLERK rI Nj 5 �T FROM: DATE: }I 2 / , 0 ADDRESS: ;" r (7 PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK ,An FROM: �o rC cX.lnC� DATE: ADDRESS: 631 rA /9 PIS A k F) %" PHONIZ— 7W ORGANIZATION:A AGENDA #/SUBJECT: 14% /N�i'yue k expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. I- IM -M V Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO; FROM ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK ►�:k c_ ��Ly � ( DATE: t GAN-►'�-`% PHONEZ&-d I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. " Signature TO FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK CA- K i lU S DATE: V- PHONE: 0 f,1 She cl / 5 C, k t d_ /(/ ,�- -5,T.(--- 1 Al ,� k FC d C ..Q. I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO CITY CLERK FROM: �,,,, f , �� �, ✓;" '' DATE:, ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. i Signature --� VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK eyw) DATE: 1 12 PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK 1=ROM: DATE: ADDRESS:;- PHONE: (a _ ORGANIZATION: j�,? ,_ 4 AGENDA #/SUBJECT: �. I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK �t a t", 41 DATE: e. 1 PHONE: 1 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sig ature TO FROM: ,4DDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL )%GENDA #/SUBJECT: CITY CLERK Ly1 "l P I L L 14 DATE: PHONE: -Z6 �$9 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Si nature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: � L K__S DATE: -7 ADDRESS: C T l '2f e OL) PHONE: ORGANIZATION: AGENDA #/SUBJECT: r2` \4 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO CITY CLERK '7 FR )M: DATE: AD )RESS: f s PHONE: OR 31ANIZATION- AG 7NDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: �M/�/ �r��CrE DATE: ADDRESS: 3 VOO PHONE: ORGANIZATION: AGENDA #/SUBJECT:' I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: Jht/v l l '3 -PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signatur D TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: fir. t PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. ign ure TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK 6 V 0 .� CY-&-.4 r ,� ORGANIZATION: AGENDA #/SUBJECT: DATE: -,Z �- PHONE: R 1 itf— I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sig ature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM:.,:.,, DATE: . . j - ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT:��_ I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK I FROM: DATE: PHONE: ORGANIZATION: AGENDA #/SUBJECT: '1 Z/ 9 S I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r Signature 7u� TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK l� DATE: 7 - �__ �� T6 c 7 .t, �)� . r� PHONE: AGENDA #/SUBJECT: Lv I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature FiLl VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK DATE: FROM: ADDRESS: �`'� PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature U� TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK DF-NIy 15 DATE: 7 ZI` 45 • CS -6-R,6 CiY' PHONE: 594/-/ S -b-3 AGENDA #/SUBJECT: 0Fjf� - � i rE: at -)rV& I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: , ` k DATE: ADDRESS: C7 -�PHONE: a ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signaturef' VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK 1 FROM: r r rr.. ;, �Q; DATE: 7 ADDRESS: :/J� o f PHONE: ORGANIZATION: AGENDA #/SUBJECT: . I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK `t� i`G�'�✓ >s" DATE: J7 AGENDA #/SUBJECT: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR �� JULY 7, 1998 4 CLOSED SESSION: None 2. CALL TO ORDER: Mayor Herrera called the meeting to order at 6:35 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: INVOCATION: Church ROLL CALL: Pro Tem Chang, Mayor Herrera Captain Martinez, Walnut Sheriffs Department Dr. James Price, Diamond Canyon Christian Council Members Ansari, Huff, O'Connor, Mayor Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Joann Gitmed, Senior Accountant and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: As presented. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 4. PUBLIC COMMENTS: Clyde Hennessee said he did not receive the July 6, 1998 Special Council meeting agenda until that afternoon. He felt that the personnel matters could have been continued to tonight's meeting. He expressed concern that street sweeping is taking place every other week instead of weekly and certain areas such as alleyways are not maintained. He questioned how Concerts in the Park benefit the community. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK - July 8, 1998 - 6:30 p.m. - Doo Wah Riders (Country Western/Bluegrass), Sycamore Canyon Park 5.2 TRAFFIC AND TRANSPORTATION COMMISSION - July 9, 1998 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.3 PLANNING COMMISSION - July 14, 1998 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 CONCERTS IN THE PARK - July 14, 1998 - 6:30 p.m. - Film at Eleven and the Late Breaking Horns - (Classic 60°s), Sycamore Canyon Park 5.5 CITY COUNCIL MEETING - July 21, 1998 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.6 CONCERTS IN THE PARK - July 22, 1998 - 6:30 p.m. - Mid West Coast Band (Top 40 Contemporary), Sycamore Canyon Park JULY 7, 1998 PAGE 2 CITY COUNCIL 5.7 PANTERA PARK GRAND OPENING - July 25, 1998 - 10:00 a.m. - 738 Pantera Dr. 5.8 DIAMOND BAR LIBRARY GRAND RE -OPENING - August 15, 1998 - 10:00 a.m., 1061 S. Grand Ave. 6. CONSENT CALENDAR: Moved by MPT/Chang, seconded by C/Ansari to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Study Session of June 16, 1998 - As submitted. 6.1.2 Regular Meeting of June 16, 1998 - As submitted. 6.2 APPROVED VOUCHER REGISTER - dated July 7, 1998 in the amount of $489,584.73 for Fiscal Year 1997-1998 and $189,854.31 for Fiscal Year 1998-1999, for a total amount of $679,439.04. 6.3 REVIEWED AND APPROVED TREASURER'S REPORT - for month of May, 1998. 6.4 DENIED CLAIM FOR DAMAGES - Filed by Leslie Bellegia on June 3, 1998 and referred the matter for further action to Carl Warren & Co., the City's Risk Manager. 8. OLD BUSINESS: 8.1 ACCEPTANCE OF WORK COMPLETED IN ENVIRONMENTAL ENHANCEMENT AND MITIGATION (E.E.M.) TREE PLANTING PROJECT - The E.E.M. Tree Planting Project along the 57 Fwy. and at the 60 Fwy./Brea Canyon Rd. Interchange has been completed. A total of 421 trees were planted and a drip irrigation system utilizing reclaimed water was installed. Total cost of the project is $154,757, which is within the contract amount of $158,405. All costs will be reimbursed to the City by the State and ongoing maintenance is the responsibility of CalTrans. In response to C/Ansari, CSD/Rose stated that 15 gallon walnut, oak and sycamore trees were planted. In response to M/Herrera, CSD/Rose indicated that all of the funding for this project will be reimbursed by the State. JULY 7, 1998 PAGE 3 CITY COUNCIL MPT/Chang moved, C/Huff seconded, to accept work completed in the E.E.M. Tree Planting Project, direct the City Clerk to file the Notice of Completion and authorize release of the retention in the amount of $15,475.71 (10%) 35 days after recordation of said notice. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY MEETING: 6:58 p.m. RECONVENE CITY COUNCIL MEETING: 7:00 p.m. 7. PUBLIC HEARINGS: 7.1 VESTING TENTATIVE TRACT MAP NO. 52267, CONDITIONAL USE PERMIT NO. 98-03, OAK TREE PERMIT NO. 98-01 AND ENVIRONMENTAL IMPACT REPORT NO. 97-02 (SCH 97031005) - Diamond Hills Ranch Partnership and SunCal Companies are requesting approval to subdivide 65 acres of a 339.3 acre site into 141 lots for development of 130 detached single family residence, 10 open space lots and one lot reserved for the W.V. Water District; remove and replace oak and walnut trees; and remove map restrictions on a portion of the 65 acres. The balance of the 339.3 acre site (274.3 acres) and all of Lot 9 of Tract No. 31479 would be dedicated to the City as open space. The project site is generally located east of D.B. Blvd. and north of Grand Ave. at the extension of Highcrest Dr. The Planning Commission concluded its review on May 12, 1998 and recommended approval. M/Herrera opened the Public Hearing. Tom Jones, Bonterra Consulting, the City's Environmental Consultant, presented an overview of the Environmental Impact Report. In response to C/O'Connor, CM/Belanger explained that a map restriction is a condition that says the City has a right to prohibit residential construction. It is not a prohibition of residential development, it is a right to prohibit residential development and, therefore, in this instance, Council retains the right to prohibit or allow residential construction. Deed restrictions, which do not apply to the proposed project, are generally restrictions that are placed in deeds that are conveyed to property owners. The most common types of deed restriction in D.B. is the kind that occur as a result of CC&R's that are promises to do or not do certain things in relationship to the use of private property and are between private property owners. The City is not a party JULY 7, 1998 PAGE 4 CITY COUNCIL to private property deed restrictions and no action that the City takes changes deed restrictions. CM/Belanger stated that the City received two letters from the law firm of Johnson & McCarthy, LLP regarding the proposed project, one dated June 19, 1998 and one dated July 7, 1998. He recommended that these letters be entered into the record. Applicant Todd Kurtin, Diamond Hills Ranch Partners and SunCal companies, stated that over the past two years, SunCal has analyzed all of the various elements to design the best and safest land use plan for the site and for the community in general. During the same period of time, the City's staff and outside consultants have reviewed, analyzed and critiqued the plans. Once staff completed its review and the EIR was made available for public comment, the project was forwarded to the Planning Commission, which recommended approval. He believed the controversy surrounding this project is centered around two issues - property rights and achieving the highest quality development for this property. His company's right to develop the property is clearly stated in the City's General Plan under Planning Area II. The General Plan describes the basic parameters for this development: A maximum of 130 single family detached residential dwelling units to be connected along the extension of Highcrest Dr. and that 75% of the total acreage be set aside and preserved as Open Space. There is no discussion in the General Plan which restricts the development to Lot 6. The framework behind this land use plan of Planning Area II was a Memorandum of Understanding (MOU) between the City and the previous owner, Bramalea. In the MOU, the City and Bramalea agreed to allow for the development of not less than 110 and not more than 135 homes on Lots 5, 6 and 7 - what is referred to as the retained property. The basic understanding agreed to in the MOU has withstood three revisions of the General Plan. 2/3 of D.B. voters showed support for the General Plan by voting down Measure D. He explained that the County had placed map restrictions on hundreds of properties in So. Calif. prior to the areas becoming cities. Many of these cities have removed the restrictions and allowed development to occur. The proposed project offers the following significant benefits to the City: 360 acres of vacant land dedicated to the City and preserved as Open Space (an increase of approximately 2 1/2 times what the City presently holds as Open Space); $250,000 contribution to the City's Parks Development Fund; consistency with the General Plan's Vision Statement; preservation of Sycamore Canyon, and design of a neighborhood that offers safety and enjoyment. Lex Williman, Planning Director for Hunsaker & Associates, the applicant's engineer, explained the proposed project. Dean Armstrong, Engineering Geologist for Pacific Soils, explained the '"`Y'I,�� PRGfS G�COVNGI JULY 7, 1998 PAGE 5 CITY COUNCIL geotechnical considerations for the proposed project. James Anderson, 23342 Stirrup Dr.: I have been in development for about 15 years - not in this area. The presentation was absolutely professional. I think the people did a magnificent job - a beautiful project. No question about it, but not in my backyard. I feel we have enough traffic right now on D.B. Blvd. I have a feeling that at some point in time our schools who (which) are crowded again which, of course, means more expense to the City. I feel very strongly that many of us came here for the beauty of this area. I feel, unfortunately, that the Planning Commission, which approved this, perhaps doesn't live here or are possibly thinking about moving. I want to say I love this city. I like it the way it is. Thank you. Rosie Bern, 1010 S. Park Spring Ln.: I have been a citizen and a taxpayer of D.B. since 1980. We had a population when I first moved in of 29,000 roughly. I think we're now, the latest figures are like 53,000 or so. I don't believe them. I think its more like 60,000. That was our maximum capacity at one time. Our density. I don't know if that's been reached or not, but I have a suspicion that it has been because I haven't seen those signs changed for a very long time. And my point is also that my quality of life has diminished due to the traffic congestion along D.B. Blvd. I go on D.B. Blvd. during the morning rush hour and I come back every evening and it's a total mess between 57 and 60 or 71 and up Grand Ave. since it's been opened. And that needs to be addressed, maybe in the Transportation meeting I'll have to go to on Thursday night. Also, because, before we do any further development I simply have to look into our traffic problems. I'm also concerned that we're over populated and I think we've done as much development as we should have between three long miles - D.B. is only three miles long - and also, there's 130 houses that they're planning to put up on those hills and that's not one car per family. There's probably going to be two cars per family - that's another 260 cars going down to D.B. Blvd. and clogging it up even more. So I'd like to know the environmental impact and the traffic report. Even during construction, what that impact is going to have with the construction going on up there because I think it's really going to make it impossible to go on D.B. Blvd. I've also got other concerns about devastating the natural landscaping of our area. I came here because I like the hills and the canyons and I'm seeing more and more of them torn down. I like the open spaces. I don't want to see any further development. And, I have a problem thinking about, you're talking about there's landslides, possible landslides and who's going to be here after those landslides happen if we have another bad rainstorm like we did this year in February and March - who's going to be here to pay the damages. Is it going to be left to the city and the taxpayers? Who's going to accept the liability? That's what I would like to know. I don't want it to be on my tax bill, let's put it that way. And I'd like to see - I'm more concerned also, about the type of barriers that are going to be put up - if it's going to be sufficient to withhold JULY 7, 1998 PAGE 6 CITY COUNCIL rainstorms because it's a heavy hill. I've seen a lot of damage along D.B. Blvd. where the landscaping hasn't been too good. And they're not even as steep as the area that you're talking about. And I guess that's about all of my concerns if that could be addressed. I'm going to stay here until the end of the meeting to see if those questions could be answered. Stan Granger, 23800 Gold Nugget Ave.: "I've lived here since 1980. At that time, the developer assured me that the large open area presently under discussion was map and deed restricted and it would never be developed, purposely to leave it as an open area. This present developer, Diamond Hills Ranch Partnership is only the most recent of several owners of this property. In other words, they purchased the property knowing full well that they could not develop it. So you do not have to concern yourself about restricting their rights as property owners or bailing them out of a known bad deal. You, the City Council, need only concern yourselves with the rights and wishes of the residents of D.B. This is the reason you are here - to represent us, the residents, not the developer. And why would you want to look after the developer's interest instead of the citizens of D.B. anyway? Judging from the disgusting performance of the Planning Committee in recent months where they rudely interrupted speakers, left the room while people were speaking and declaring themselves impartial and undecided in this matter, and then minutes later voting in favor of this project, virtually without full discussion, flying in the face of substantial opposition. Also, the city's management policy of notifying only those residents within 500 feet of development when this matter concerns all residents of D.B. makes one wonder what stake the city managers have in this development when they should be concerned with the desires of the residents who pay their salaries. So it seems that the Planning Commission doesn't want to represent the residents of D.B. And the City Manager doesn't want to represent the residents of D.B. It is now up to the City Council to make the right decision even though it should never have gone this far. So let's do the right thing and stop this ridiculous project here and now and put an end to something that should never have been started in the first place. You cannot build on this deed and map restricted property period. Sam Saffari, 24075 Highcrest Dr.: Thank you Mayor. Mayor, Council Members, people of D.B. - I'm going to go through this fast because I'm on a time clock of five minutes. I live at 24075 Highcrest in D.B. and I've been a resident for 11 years. I also want to thank SunCal project for allowing me to borrow their board. I'm against this project. I've been attending Planning Commission meeting for the past nine months. In that nine months and the number of meetings that I went to I've asked a number of questions and none of them were answered or none of the major ones answered. I'd like to address one and allow my fellow residents to get the others. The main question that we asked the City Commission was this project was never offered to the Commission within Lot 6 and as you can see from this plan JULY 7, 1998 PAGE 7 CITY COUNCIL that we have here, the green line represents Lot 6 where everything is supposed to be built and what is the houses that are going outside of Lot 6 are the ones that are in orange. And the rest of the plan produced - I would call it a mickey mouse plan because it lacked a lot of the necessary things such as the water tank inside, so on and so forth, and it was just talked about over the microphone. No actual plan has ever been presented for actual intelligent decision-making by the City Commission to see these two plans, one within Lot 6 which they are allowed to build. And I would like to, at this point, make a strong point that I believe that SunCal has a right, has a property right, but within parameters of what our General Plan has given them and they cannot come out of that right and allow us to believe that the land they are giving us in return is a favor. As Mr. Kurtin or SunCal was stating, the General Plan itself says they have a right to build on this land if they give us a 75% return - so they're not giving us anything, they have to give it to us. Point number two - I'm going to go through this real fast because I have other things to mention - this land that they give us, there is no guarantee that the City Council will not use for other purposes such as a financial disaster happening because of what ever project you have, revitalization program or your current Redevelopment Agency makes a mistake and oops - $ 20 million - now, we need to not become Orange County, we need to sell this land to a developer just like all the promises that we've heard over the years that this land is not going to be built - now it's smaller - we'll take a bit more and we go forward. The guarantee in writing - a guarantee that a conservancy has taken it over prior to anything said over a microphone or that can be taken back and say no, we now have changed our minds. Those are my only two - I would like to mention at this point that there are many people in attendance who are not going to speak. These people have understandable problem with public speaking. They are here and I understand what you just mentioned, but I do not see any other way but to ask them to clap at this time to show how many residents are here to show their support that they are against this project. M/Herrera: They don't need to clap, but if they would raise their hands. Mr. Saffari: I would like to ask all the people who are against this project to please stand up if you are a D.B. resident. Thank you, ladies and gentlemen. Please be seated. I would like to, any D.B. resident who is for this project to stand up. I would like to know if you drive a car. Thank you. Please sit down. I would like to take this time - we have collected over this past nine months 2,000 signatures. I would like to thank all the people who walked the streets of D.B. collecting signatures - at this time many of them are in attendance - and I hope you have access to those signatures to see their names. And at this time also I would like to mention that a lawyer representing the residents of D.B. is in attendance but he's limited to five minutes. We asked both the commission's members to donate some of the speaker's time and write on your card that you would donate their time to the JULY 7, 1998 PAGE 8 CITY COUNCIL lawyer and please hand it in. A number of people already have handed in their cards with their time donated to the lawyer. And last, I would like to just mention real fast some of the points that Mr. Kurtin and his engineer brought up... M/Herrera: I'm sorry but you're out of time. Perhaps other residents could make the points that you were about to make. Thom Pruitt, 24242 Breckenridge Court: I'm President of Pop Warner Football and Cheerleading Association. This year, we're celebrating our 20th Anniversary of incorporation. But actually, we've been involved in providing programs for the City of D.B., the families here, for 30 years. And obviously, during that time, the organization could not possibly have survived without the strong support of civic leaders including current City Council and governmental officials. And we appreciate that very much. At the same time, we currently don't have a home field - a place that we can call home - to play our games and our other activities to have as a base. The reason for that obviously, is that there is an increasing scarcity of recreational facilities here in the City of D.B. and that's directly attributed to the lack of open space available for development of those recreational facilities. We have spoken with many of you to varying degrees about our concerns and have received quite a positive response. We've also spoken with leading officials of other organizations here within the city as well as, with Todd Kurtin of SunCal. And we have received very positive responses in all cases. We feel certain that as you continue to consider the issue before you that you will take into consideration as a priority the need to establish some sort of a sports and recreational complex here in the city. This is in addition to the about to open Pantera Park facility. Each year, including this year, approximately two weeks ago, when we try to allocate space for athletic facilities, recreational facilities for organizations within the city, there's always a conflict, a mild conflict, and that we try in a cooperative manner to divide up the facilities that are available. But they are far from adequate. Probably the loan exception within the city is the Little League which has a property that was provided by Transamerica Corp. some years ago and has been further developed by the families that utilize that particular facility. We're hoping that as you go forward with your consideration on this project before you that you will consider for open space use, whether you approve it or not, a sports facility - there are many models for this in surrounding municipalities. This would address the needs of citizens of various ages, the youth, a teen center, a senior citizen's center as well as, a complex that would include a playing field that could be used by various organizations. Soccer for example, has approximately 100-120 teams and maybe 1500 participants. We have almost 500 participants. And so forth, and so on. Thank you very much. Wendy Ann Goin, 809 Bridle Dr.: Thank you. Madam Mayor, City Council JULY 7, 1998 PAGE 9 CITY COUNCIL Members. Not to be redundant, I just want to reiterate something that someone said before about the aesthetics of the city that we live in. And I am a very recent member of D.B. I just moved here last month. And the reason being that I liked the city the way it is. If I wanted to have live in a concrete jungle type of home then I would not have moved to D.B. Maybe live in LA. But I chose D.B. because of the way it looks and I hope that you choose to leave it that way. The second point I'd like to make is that overcrowding of our schools which has a direct correlation to the quality of education that our children receive. I don't need to tell anybody here how we hear complaints about the poor level of education in California in general. This all has to do with overcrowded schools. And we have a development such as this. We have a hundred more kids coming into our schools. Where do we plan to put them? What type of education plans are we going to enforce? Do the children in our current schools, will they be suffering as a result? Third point I'd like to make is that everything should not be about dollars and cents. Unfortunately, in today's society, it is. It should be about quality of life. And just walking outside your home and seeing some beautiful green hills and not having a concrete jungle. It shouldn't be about dollars and cents and I'm wondering if the developers and the planners if that's maybe their focus since they don't live here. Another point I'd like to make is that it was stated before, I think by Mr. Belanger, that the City Council has a right to prohibit or not prohibit the residential building but someone thought it was important enough to keep that space and not to build on it. So they had that statement - that clause put in so that it could be hopefully not lifted because it was important enough for somebody to see this is a beautiful place. Let's not mess it up. Let's leave it as it is. And I think we should just take a step back and look and think about what that person maybe had in mind when they put that statement there. And also, a final point I'd like to address is - I don't know the gentleman's name. He made a point about there were five or more problems but the only two problems or three problems that were remaining that were not of any significance were the aesthetics, the air quality and the noise. I'm wondering, not of importance to whom. I mean these are exactly the points that we're all talking about - the aesthetics, the air quality, the noise - and I think if we just simply brush it aside and say well, these are the only three things that we haven't dealt with or we haven't taken care of. But those are the things that we should take care of if we're going to, you know, really address this entire project. Final point I'd like to make - final point, is that when does it end? You know, we build now and we say we're going to leave this much space and then the next 10 years, oops, we need some more land. And then another 20 years, ooh, yeah, we need to take a little more, you know, and when does it end. That's all. Thank you for your time. John Forbing: I moved here in 1975 and got involved on the D.B. Improvement Association Board and was President. I'm now the President of the D.B. Historical Society, so I do have some knowledge of the JULY 7, 1998 PAGE 10 CITY COUNCIL background of this community. When Transamerica originally planned this community in 1957, it was planned for 110,000 people. The D.B.I.A. for years fought the original zoning and got the zoning downgraded from multiples all along D.B. Blvd. to single family residences. It was a constant battle against the County. The only reason that the County ever put a map restriction on was because they wanted the developer to come back and stand in front of them and give them something to get it removed. Map restrictions were strictly done to get the property owner back in front of the Board of Supervisors. It had nothing to do with aesthetics or the feeling for the community by the Board of Supervisors at any time. The education comments that have been made by several people has absolutely nothing to do with the City Council. There is a school board that handles both ends of the community. They are the ones that are responsible for the schools. The state legislature has set up a way that the school districts collect money from every builder. Whenever they build a house they have to give so many dollars per square feet of that house to the school district to improve the schools. The community now has about 58,000 population. That includes the area that is west of the 57 freeway that was never included in the original Transamerica map of D.B. The 110,000 population did not include the area west of the 57 freeway. So, when you take into account that area the 58,000 is a lot less than what was originally planned. I think that this project is well thought out and well designed. I feel it will be an asset to the community and its the responsibility of the City Council to work with the property owners of any property that has rights in the community and make sure that they do the best possible job of developing their property so that the community will benefit from it. I think that the open space that is being given by this property owner is going to be an asset and it's something that the City Council in the future can work on to add recreation areas. It's really a shame that a previous proposal that came to the community at a different part of town and a lot of people signed petitions just like they've done on this one without understanding what it was they were signing and fighting. The property is building homes right now on his original approved property. The same is that there is now a hill there where there could have been a park with room for soccer fields, baseball fields, an amphitheater, an extension of all of the recreation facilities from the middle school that was contiguous with that plus 1.2 million dollars a year forever of income to the City of D.B. from a retail area. The people that signed those petitions that stopped that project are also the people that when the alternative General Plan was on the ballot, soundly defeated it. The General Plan that was proposed by the City Council was approved, is in effect right now, and I think that this Council is doing a good job of requiring this developer to make sure that they have mitigated all of the problems and they should continue to work with the developer and approve the project. Don Gravdahl: Yes. Good evening. My name is Don Gravdahl. I know we've heard various times of living in the city. I think the wife and I bought JULY 7, 1998 PAGE 11 CITY COUNCIL our first homes here in 1967 when the County had a sign posted between the golf course and D.B. Blvd. on Golden Springs Rd. that was 3600 and some population. That 3600 and some population stayed there for quite a long time until probably the early part of the 70's when building started off. Most of the people, if we're going to close the door on property rights and say we love that beautiful hill up there, I loved that beautiful hill when the population was 3600 too, but I didn't have the money to buy that beautiful hill. Somebody else has paid property taxes on it over all of these years. I realize this particular property has changed hands several times, and I also realize that there are property rights to build on one parcel of about 130 homes. If this developer builds on that property - if he crams or goes in and does a screwy job of a development that you probably can't drive two cars down the street and meet each other and do all of the other things that we have in some parts of our city in the early 60's, maybe he can fit them in there. But if he does that, do you get 360 acres that he's talking about? Do you have the right to ask him for that? Because that's in that MOU that was signed in the early 90's if this was carried out so that this development could be a decent development. I've sat in the audience and to be very frank with you, this is the first presentation I've seen on it. Here you have a gate - guarded community. Everything back of that gate belongs to the homeowners. They're going to pay for the maintenance on those streets. They pay for everything once they pass through that gate. And yes, we're going to collect taxes on those pieces of property even though they are maintaining the streets and everything else that's in it. As I understand, there's about 30 acres of green area that is also going to be the responsibility and ownership of these property owners. They're going to be paying for that as well, the maintenance and everything else on that. That's a real plus for our community. As far as the schools are concerned, I believe this falls in Pomona Unified School District and I'm sure the proper officials down there have got their hands out and they've figured out just exactly what to do with the money from the 130 homes. Yes, this builder has rights on it. And yes, he has proposed a project that does slop into some of the other ones that did have the Board of Supervisor's map restrictions on. But let's get the best possible project out of this. At least you will have something that the homeowners who will be living in that development with will have pride of ownership when they're done. You're going to eventually get 130 homes some way on this property. The rest of the property that is there will still be hanging and if its in private ownership will still be coming back to this Council time after time after time. At least, if the city owns that property, if some of it is used for parks or recreation or whatever else, we know where it's at. We know that all of the residents from the very south tip of the city, the very west tip of the city and the very north tip of the city will benefit from this development and that land when the city has it. I realize that this City Council's got kind of a hard job and I'm sure that if you've looked over this project you're probably wondering why you were out there carrying your signs around asking for that job. Do your job. Give this developer his part JULY 7, 1998 PAGE 12 CITY COUNCIL and get all you can from him. Thank you. Dave Kersey, 23403 E. Wagon Trail Dr.: Thank you Madam Mayor, Council Members. I've been going to Planning Commission meetings since last September. And at the very first meeting when this project came up I asked questions of the Commission that have not been answered. The developer gave us facts - I'm not sure where the figures came from - stating that of these 130 homes, there will be 96 trips made in the morning between the hours of 7:00 a.m. and 9:00 a.m. and 131 trips in the evening between the hours of 4:00 p.m. and 6:00 p.m. If there's 130 homes and only 96 trips being made in the morning, somebody's not working. How did they buy the homes. And why is there 131 trips being made between the hours of 4:00 and 6:00 p.m. when the majority of people work until 5:00 p.m. So let's look at that traffic issue closely. I don't know if you've come down D.B. Blvd. in the evening towards north D.B., but it took me 25 minutes when I turned onto D.B. Blvd. from Brea Canyon Rd. to get to the post office this evening and that's between 6:00 p.m. and 6:25 p.m. We don't need any more cars. They also had facts and figures about the oak trees and walnut trees. There were 820 oak trees that are going to be preserved and exactly 410 that are going to be destroyed. And I asked how is that? Was it chance? Because in the other project that the developer pulled sometime earlier in this year which was Tract No. 52308 there were 20 oak trees and 10 were going to be destroyed. In each instance, exactly 50%of the trees, or I'm sorry - 1/3 of the total was going to be destroyed. And the same figure held for walnut trees. And this to me sounds like a figment of somebody's imagination. Carey Garza of SunCal looked into it and claims that it's just pure chance. Please, let's check this out. These trees, these 410 oak trees, basically fall in one canyon. The 1230 oak trees total fall in the entire project - the lots that go from D.B. Blvd. all the way back to Summitridge Park. And we're going to take exactly 1/3 of them out on D. B. Blvd. I don't know why we have to take them all out. It seems to me we should be able to preserve some. With regard to the water issues - hydrologic issues, there was one gentleman that came up at one Planning Commission meeting who was responsible for San Diego State project and he stated that they ran into some severe problems with water runoff that's a real issue when you get into slopes. Now, all of us have seen the water that accumulates in front of Sycamore Canyon Park there on D.B. Blvd. There's an area there that says be careful extra water and they stick signs out there. Tin Dr. is going to come down very steep and that water's only got one place to go that I can see and that's toward Sycamore Canyon Park. We'd better get our liability insurance increased to cover the accidents. The development impacts air quality. I've heard Mr. DeStefano say that several times. We cannot get around it. We exceed the environmental impact allowances. Let's not do that. And I've heard that they're not going to allow dynamiting. But even at that, we're still going to have severe impact with dust. The noise is going to be something that we're going to deal with for several years. The aesthetics obviously are going to JULY 7, 1998 PAGE 13 CITY COUNCIL change the community. This is our last virgin hill. This is the last hill that D.B. residents have that are commuting up and down D.B. Blvd. to look at. Sand Canyon is gone. Let's save the last one. And getting back to the water issue, we had our hundred year rain this year. The slopes held real well. I hate to think what might happen. I do recall Gold Rush Dr. and I remember that that mud rushed all the way down Gold Rush, down D.B. Blvd. all the way to Golden Springs. We have enough trouble keeping our cars clean with these meridians that have water out in the street more than in the grass areas. And that, as I recall, was a project that the D.B. voters told the City we do not want. And yet they came back and it was put in against our wishes. George Davidson, 23426 E. Wagon Trail Rd.: First, I just wanted to mention that the speaker before Dave, I echo his thoughts that I want to find out what is the best possible project for this area. How can we possibly do that if there's never been a development proposal before you that is wholly contained within Lot 6? That is his legal right. If we don't have that to compare to, I just don't think we can find out what really the significant benefits are of allowing to lift the deed restrictions so that he can develop that additional land. The crux of my issues are around the lifting of the restrictions. I've talked to many of the Council Members, and it seems that in order to lift the restrictions, the issue here is that there has to be a significant benefit to the city. And the fact that we would be obtaining 360 acres of restricted land could possibly be a significant enough benefit to lift those restrictions, and I wanted to address that. The developer came up and said there's four significant benefits that he claims he's giving to the city: The open space, the $250,000, following our Vision Statement, and safe neighborhoods. The safe neighborhoods I think we all understand. That's D.B. So that's not significant to me. I don't think that's a real significant benefit. And following our Vision Statement, I think that's what you're supposed to do. So as far as significant benefits it's really just the land and the money. For the city to own restricted land, and I asked many of you Council Members, what is the significant advantage to the city owning it if its restricted land. And every Council Member that I talked to, and I believe the other Council Members up there in their campaigns talked about the preservation of open space. We want to preserve the open space. If we own that land, then we can preserve that open space. To me a significant benefit is, after you add up the pluses and you take away the minuses, there's enough pluses left over that it becomes significant. I want to remind the Council that we don't get this for free. This is not something that we are being given by the developer. In order to get our name on the dotted line of restricted land, we have to give this developer the right to destroy almost 19 additional acres of our precious open space. And I want to expound on that issue. This developer isn't coming to the Council and saying hey, I need a few extra square feet over here to make a little bit better configuration, or I need a couple of percentage extra to make a nicer layout in the land. This JULY 7, 1998 PAGE 14 CITY COUNCIL developer is asking you to lift restrictions on an additional 40%. This is not a developer who is trying to make a better plan. This is a developer, in my opinion, that is trying to take advantage of the system. 40%. The other point I want to make is, this is restricted land. Correct me if I'm wrong, but the only way you can develop restricted land is if you City Council Members lift those restrictions. So if your concern is to protect the open space, then what I say to you now is, please - were talking about 19 additional acres of open space that you're going to allow this developer - you're considering to let this developer develop. Stay true. Stay consistent. Do not allow him to take that open space. Say no to the development and lifting of those restrictions. The second point that I wanted to make real quick because I know I'm on a time constraint, is an issue, like I said before, I talked with many of you Council Members. And one of the issues that I brought up to everybody was the amount of signatures that we got. We really didn't even try and we got close to 2,000 signatures. And I asked some of the Council Members, you know, I asked one in particular, how many signatures would it take for you to not lift the deed restrictions and the answer I got - it shocked me. And I'm going to quote. The quote was, George, you're probably not going to like the answer I'm going to give you, but it wouldn't matter to me if there was 10 million signatures. Now I'm not going to take it out of context because the Council Member explained that the fact that we got 2,000 signatures meant something, but that this individual had to look at the project as a whole and determine whether this was a significant benefit for the city and that was what they were going to base their decision on. I believe that we are a city, not because of the land that we stand on, not because of the streets we drive on or the houses that we live in, I believe we're a city because of everybody that's in this room - the people. And you people were elected by us to represent us. And for a Council Member to tell me that it wouldn't matter if 10 million signatures had been obtained, he was still going to base that decision on what he or she felt was best for the city, it tells me that you're not representing me. And I just want to say that please, keep that in mind. Randy Nayudu, 24059 Highcrest Dr.: Good evening. My name is Randy Nayudu. I live on 24059 Highcrest Dr. and I thank you City Council Members and Madam Mayor for the opportunity to speak before you. I would like to take up Madam Mayor's suggestion to the city staff here that they will answer in writing some of the questions that will be raised here today. I have three specific questions. And they are relating to issues that I think are of great concern to everybody and what this whole meeting is about. The first one is about open land. The second one is about traffic and congestion. And the third is about the safety of my property which happens to lie right adjacent to the SunCal development. I asked a very pointed question to staff and I would like to have written answer from them. Approximately 500 acres of open land in D.B. transferred from the hands of Bramalea to SunCal somewhere in the period of the last couple of years for a price of $2.7 million. The question I ask is, $2.7 million is peanuts for 500 JULY 7, 1998 PAGE 15 CITY COUNCIL acres in the heart of D.B. Why did not somebody in the City of D.B. make a bid to buy this land instead for maybe $3 million. Because if they did, we would not be having this issue today. $3 million for the City of D.B. on a 10 year bond with approximately 70,000 residents amounts to less than $350,000 a year on a mortgage payment which is approximately $5.00 to $6.00 per resident. So, I would like to know who dropped the ball on this one. I work for the private sector and I know that my job would be in jeopardy if I did not pick up an opportunity that is available to buy some property for next to nothing. 500 acres in the heart of D.B. I would like an answer to that. The second issue is regarding traffic and congestion. I think your duty as the City Council and the people who were here prior to you in several meetings, namely the Planning Commission, need to look at not just the project for SunCal, but the problems in D.B. as a whole as an entity. I want to ask you folks, and I would like a written response to this one, how many members of the Planning Commission - name by name - and how many members sitting up there right now drive between Pathfinder and Grand Ave. between 5:00 p.m. and 5:30 p.m. every evening? Because I do and I would like to see if you are really seeing the world from my perspective or are you seeing it from the top of an ivory tower. The third issue is the safety of my property. I live right adjacent to the SunCal property. I open my LA Times and I see landslides in several parts of the state. And I see SunCal's name there. Has anybody here, or are they willing to come back and give us a detailed report of what the investigations at these other landslides have shown? Maybe it is not SunCal's problem. Maybe it is SunCal's problem. We need to know that. I think it was very quickly glossed over here about one of the gentlemen showing you this map and he talked about well, you know, this area, you know, potential, if water seeped in it. That's exactly what we're talking about. I'm an engineer. And I have a real concern about these issues. Another item I would just like to mention is as elected members of this city, I've attended several Planning Commission meetings and I tell you, they rode rough -shod over the people of D.B. The last meeting was frankly, a disgrace. The people of D.B. were insulted, were shouted at, and I, for the first time in my life, I got up to speak at a meeting here because I felt somebody had to say enough. And after all of these discussions and all of the soft voices and all the sweet talk in the last five minutes of this meeting, three key issues were passed so fast which were never brought up earlier. One was that the bulldozers were moved from D. B. Blvd. up to a launching pad on Highcrest Dr. The second was Mr. Todd, as a gentleman had given me his word as a gentleman that the gate on Highcrest will be strictly for fire. And in those last five minutes they passed another resolution that that gate will be open because the people in this development will use Pantera Park. And the third was, they got a waiver to start the grading prior to the deed being recorded. So, my question is, whose side are you on? That's all I want to know. I see the only benefit to this whole deal is everybody's talking about the free land coming to the city. I do not accept anything for free. Do you? I think we are not poverty JULY 7, 1998 PAGE 16 CITY COUNCIL stricken. I don't think we're some hard up little city somewhere. I think SunCal is very smart. I respect them. I admire them. They saw a deal, they went out and got it, okay. I'm a fair man. I don't think we should take anything away from SunCal for nothing. They were smart enough to buy 500 acres for $2.7 million. I say the City of D.B. should have the guts to tell SunCal look, we respect you and admire you... Sandy Erickson, 22806 Ridge Line Rd.: Thank you Madam Chairman and City Council Members. I currently live at 22806 Ridge Line Dr. but we will be relocating to Highcrest. We purchased a piece of property there. And as this gentleman stated, my property is going to butt up right next to this SunCal project. At one of the Planning Commission meetings I got up and raised the question, since one of the gentleman touched on the issue of safety several times alluding to the fact that he did not want to create another Gold Rush, I got up and said, well, it doesn't seem like you're going to be doing much to mitigate what is happening on Gold Rush by opening up a gate right there that's going to dump right on to Gold Rush down the street into D.B. Blvd. You're increasing the amount of traffic going in and out of Gold Rush down an already crowded busy dangerous street. That's the only place if they come out Highcrest that they will be able to access D.B. Blvd. is off of Gold Rush. So the safety issue is critical. Gold Rush is a mess and we're just going to make it worse by allowing him to develop the way he wants to develop. I brought up the issue about the large building machinery being brought up Gold Rush up Highcrest, highly densely populated areas, and using Highcrest as the staging area. Well, someone over here said the Planning Commission has the right to restrict that. They can say you cannot start building, you have to use staging off of Tin Dr. Build Tin Dr. first, then use that area which is not populated currently for your staging. Well, like this gentleman says, in the last five minutes that was changed. They were allowed to use Highcrest as their staging area. That means they're going to be moving heavy equipment and machinery up highly densely populated areas with children who play out in the street. To me, it's just welcoming disaster. I too read the article about the sliding in Orange County, the homes that slide down the hill recently, and SunCal's name was mentioned in it. I would like to ask the question, is the same geological firm doing the research for this project that did the research for that project, and if so, how much credence can we put on a geological study done by a firm who couldn't foresee that. The gentleman said well, he's going to be here at least until the end of the project. Well, that's great. The sliding's not going to take place right at the end of the project. It's going to happen maybe one, two, three years down the road when we have another EI Nino. Who's going to get stuck with the liability issues when that happens? It's going to be the city. Because, if SunCal comes out of the mess down in Orange County whole, then if it is perceived that this will happen here, then it's very common for these developers to declare bankruptcy once they're done - out - declare bankruptcy, they're no longer responsible. If the geological firm goes out of JULY 7, 1998 PAGE 17 CITY COUNCIL business and opens up shop in another name, you can't go after them. Guess who the citizens are going to go after that purchase those homes that may slide down the hill at a future date. It's going to be the city. We're the city. We're going to be stuck with the bill down the road. None of us are saying that the developer does not have rights to build in the lot that he purchased to build on. None of us are saying that. But, by the same token, we as citizens certainly can't just arbitrarily say we're going to take over open land that's deed restricted and build on it. I don't think you would allow me to do that and all were asking as citizens is that you not allow them to do it either - that they stay within the parameters of Lot 6, they don't bleed over. The open space is restricted. They're not giving us anything. They can't build on it anyway unless you lift those restrictions at some particular point in time. So, they're basically giving us open land that's restricted as open land anyway. Not a big shake. They're not giving us a whole lot. Dr. Christina Goode, 624 Hoss St.: My name is Dr. Christina Goode. I reside at 624 Hoss St., D.B., and thank you Council for giving us the opportunity to address you. I previously attended the Planning Commission meetings and was extremely disappointed that the Commission ultimately approved this project to come to you. And it was by a 4-1 vote, not a 5-0 vote as indicated by Mr. Kurtin. So there was one person on there who listened to the comments. Tonight it appears that you are now being asked to vote again for this development due to the significant benefit to the city of the donated open space and the sum of $250,000" which I think is approximately half of the cost of one of the 130 houses that they're going to build, so it is not a particularly significant sum. In doing this, in voting for this project, you are being asked to ignore the three factors already mentioned by the environmental consultant that will have a significant detriment to the city. There are the aesthetics, the noise and the air pollution. And several people have spoken already about the aesthetics and the noise. I would like to discuss the air pollution. As a resident of D. B. for 11 years, the mother of two small children and a PhD lab chemist doing research into biochemistry and the effects on our environment, I am horrified by the Environmental Impact Report which seems to have been somewhat brushed over in this thing. As determined by the Environmental Impact Report, the levels of pollution during the ensuing years of the construction will exceed the prescribed levels of health by at least three times, probably closer to 10 times, the level determined for health. And this is both for particulant matter - that would be dust generated by the construction and also nitrous oxides and pollution from the construction traffic. And the people that are severely impacted by that would of course be butting on to the development. Given that there is now an extensive scientific literature that directly correlates even small increases in these particulant matters with significant increases asthmatics, in infant mortality, in mortality amongst the aged, the body of evidence that is out there that correlates these two things is overwhelming. And I have plenty if you would like to see it. I'm wondering and I find myself JULY 7, 1998 PAGE 18 CITY COUNCIL wondering why the committee of the Council can accept this development given the Environmental Impact Report. It would seem to me that that reporting is in itself, regardless of everything else that is being discussed is in and of itself reason for not allowing this development. We are going to be subjecting the citizens of D.B., our children and our aged population, to severe health effects during the period of development and because of the increased traffic, after the development. But certainly during the development the levels of pollutants are enormous. And my question is, and I hope it can be answered - and I too, would like to have it answered in writing by the Council or the Council's staff - is what good is an Environmental Impact Report if we just say, oh well, these three factors are significant but we accept the project? Thank you. Martha Bruske: I wish to say that I don't live in the proposed project area but I support the people who are here concerned about the quality of their life. You've heard me talk about quality of life and the deterioration that I observe in the city and, most notably, noise, and the messes around the school and things like that. I agree with what's been said. I'm concerned that you don't know how to accept land from a developer. I frankly don't trust you not to turn around and sell it to another developer. But here's what I want to talk about. I want to talk about Sandstone Canyon. Seems to me I've heard this song before. We had the same issues. We had map and deed restrictions which the Council lifted. I believe everybody who lived in this town and voted for cityhood had no idea that one of the things that was going to happen was that the Council could then lift these map and deed restrictions. We had loss of open space. We had the purchase and the resale of water district property. The Council did that and it allowed the developer to progress. We lost a park. You tell me it's coming back, but it will probably be behind guarded gate. It won't be available to me. We lost animal habitat. We moved some oak trees which were going to be saved. As is, then I think we talked about replanting saplings and then I think we lost track of what trees we had saved. I think you really need to give some answers to all of us about that business of oak tree saving. Finally, of course, we lost the whole hill didn't we. And the people who live behind that hill lost the natural sound barrier. So I support these people who are concerned. I am also concerned that when you have a public hearing, city staff are here to work with the developer for the developer's posture on things and there is no one in the city who helps the residents get organized or helps to speak for the residents. You are the ones who are suppose to do that. Thank you. Ron Tehran, 745 View Ln.: "Good evening, Council Members, ladies and gentlemen in audience. I want to talk about map or deed restriction. As you can see, I have a copy of the grant deed that talks about a restriction. It is not a map restriction. This is a deed restriction and it talks about restricting building on this property. The restriction that was placed by LA County was for a reason - to preserve open space because of all the other development. JULY 7, 1998 PAGE 19 CITY COUNCIL This deed restriction is not for public and should not be used for negotiation. The project is a hillside development. This project, as you can see, is a very steep grade - 2:1, 3:1 - very steep grade. Normally, all the other jurisdictions, including us, that have two to five acres, have one building in those areas. When you look at Lot 6, it has only 40 acres. Based on that, you only can build eight to 16 lots in this property. They cannot negotiate the rest of the land. They only have right to build in Lot 6. Based on hillside development, they can only build every five acres, 8 lot to 16 lot maximum. I can't see how they negotiate for anything more than that. The city cannot use other lots area to transfer density or to combine map restriction. The intention is to leave open space for public. No matter how you look at it, if you remove this restriction, you're betraying public trust. You can only trade Lot 6 acre per acre or even more. If they want to get something more, they have to dedicate more from Lot 6. Nothing else. We heard from the engineer. He talked about damages, he talked about soil and he talked about safe. They intend to do what the developer is asking him. Safe. They can make less houses. It would be safer. They don't need to make 130. If they build 16 they can fit it a lot easier in Lot 6. They don't have to go to other lots. Why do you have to push 130? If they want to make a nice grade, okay, go to the other lot but dedicate some other portion of Lot 6 one to one for the area that they are going out. Why are they building everything on Lot 6 and they're also going out? I don't see it to be safer. There is no document. They don't show any cross-section. There's no engineering. Just talking. At least let's substantiate what they claim based on engineering, cross-section document. Not just wording. It is not safer to be 130 Its safer to make less. In addition, I would like to ask if they have a chance to come back up and talk, I'd like to have the public have the same chance so when they come in here they have more time - a team of citizens can also have more time in response to their answers. Because they come here and they answer something totally different and the Planning Commission used to take it and they say okay, okay, that's fine. Their plan has to be justified based upon engineering, not just wording. Based on the geotechnical report that they stated that everything can be built, they can minimize the project to any size. These hills are visible from a long distance away. Even people driving can see these and having been located in the heart of the city, everyone will pass a few times a day and enjoy the natural beauty and serenity of them. This project mass grading with cut and fill will reconfigure the whole area with millions of cubic yard which will impact all surrounding neighborhoods and in fact, the whole city. The aesthetic impact cannot be mitigated and the natural beauty cannot be replaced. The visual impact cannot be mitigated. The amount of dust, exhaust and noise of grading of two million cubic yards of cut and fill created will adversely impact the neighborhood and the city. Each cub yards is 2000 pounds - that's one ton. Then they talk about two million cubic yards. That's two million of cars. Imagine if you have two million cubic cars of moving to just give you an idea. Everyone in the area of the project will be impacted. JULY 7, 1998 PAGE 20 CITY COUNCIL Henry Pourzand, 1008 Quiet Creek Ln.: Good evening, Council Members. My name is Henry Pourzand. I live at 1008 Quiet Creek Ln. I've been a resident of D.B. for over nine years and I've worked in the field of air pollution control for almost 10 years. One of the previous speakers has said a lot of what I was going to say so I won't repeat it. I just did want to reemphasize that your own EIR statement as adopted into the record states that the mitigated effects of air pollution from this project are going to exceed 10 the healthful threshold level. And one thing that she didn't mention is that the latest study - I believe it's out of Kaiser, I would have to check - indicate that the group that's most affected now in California, children. The chronic illness there is asthma. And I know one of the other speakers talked about recreational facilities for younger citizens so I see some contradiction there. And I just wanted to bring that to your attention. And just to let you know for the record, I am opposed to this project. I won't take any more time. Thank you. Marty Torres, 24832 Highcrest Dr.: Good evening, Council. I'm a D.B. resident but I also live on Highcrest and I came here with an open mind and I really respect the comments of all of the speakers before me. Just a couple of issues. I don't have $250,000 to give the city. I wish I did. Then I would be on a little more equal ground. I don't have any open space to offer you tonight. But I do have as many other people in the audience, really a 15 year history of civic involvement in the city. And I am a taxpayer. And I do agree with having some open space but I'm a little bit concerned about at what cost. We've heard a lot about a lot of technical issues by the developer and the other technical people and I respect their opinions and I'm sure they're well founded. Unfortunately, just because you can engineer something doesn't mean it's the right thing to do. That's opinionated and it can be emotional and I do understand that. I'm a pharmacist by training so the quality of life issue means something to me both in the emotional aspect but even on a technical aspect and I really want you to weigh that very heavily. But not so much emotionally but really with respect to what the Environmental Impact Report had to say about that because I think that's really critical. And some of the speakers before me addressed that. As a representative of my community, I do respect that the developer wants us to play by the rules. I do believe he has rights just as we do. And in playing by those rules, I would respectfully request that you do not remove any of the map restrictions because that's playing by the rules and I feel that we should be above board. Do not waive the EIR. Though six out of nine points seem to meet the appropriate thresholds, three of nine didn't and I hope you weigh that very heavily in your assessment of this project. I don't want you to downgrade those because the majority did meet. The bottom line is we hear the word mitigate over and over again, but in three of the nine points in the EIR the mitigation efforts were not effective enough. And that's based on the people you had put that together. Those consultants, please respect their opinion and let's not downgrade their efforts on the city's behalf. And JULY 7, 1998 PAGE 21 CITY COUNCIL then lastly, based on all this I hope you exercise your right on my behalf and many of the members of the community to prohibit this development exactly as it is. And if there are other alternatives then we can go there when that happens. But as presented to the community and to you I hope that you, on our behalf, will prohibit what they're presenting. Nick Anis: Good evening. My name is Nick Anis. I'm a D.B. resident. My wife and I are active community volunteers. I wish we could get so many people to tum out for some of the community events in town. You know, the different fundraising for youth sports in the schools. But I guess that's just the nature of things. I want to start out by congratulating people who've taken the time to come here tonight and express their concerns. I bought my first home with my wife in 1977. We were very thrilled. We both worked two jobs to save the money to buy our home and we did care about our home and about our neighborhood. And one of the most thrilling times in our life was when we moved to D.B. We did see open spaces but to be honest with you we did move here because it seemed you got more for the money and the overall community was nice. It seemed to be a safer community. There already was traffic when we moved here and that was before the homes were built around this proposed project. I'm a little confused. I'd like to start by saying I don't blame anyone who lives on a certain street or in a certain neighborhood. They have every right not to want other things in their neighborhood. Not to want a new, I don't know, an office building or even another home. If you have someone who lives on Elm St. and there's 10 houses on that street, if you say to them would you like another house built on your street, who's going to say yes? Why would you want more houses? You already have your house. You don't need a house. But maybe that's not the right question. Ask them if they would want to pay a $1,000 per year assessment so that the city can pay for land that they've taken away from a property owner. And I don't think most people are willing to do that. That question was asked right here in this room. It was proposed that we buy the land at Southpointe. The Middle School. And no one in this city was willing to pay the tax money for us to buy that land. And that's a shame. I would have been in favor of that. But there were very few people that expressed interest in that. I've heard some things tonight and I think a lot of people aren't familiar with EIR's and how they work or with how the Planning Commission meeting works or a Council meeting and the comment period. But it seems to me, I just want to remind everyone, the Council, to my knowledge, you don't have the authority to turn down any building whatso- ever. They are entitled to approval of a project. So the question really is, are you going to approve this project that's on this board? I can't believe there are people in this audience - you want them to say no to this and then SunCal comes back - you don't even know what they're going to come back with. Maybe you won't like what they come back with. Have you thought about that? What if you hate what they come back with but its on that one lot. Then they must - I can talk to anyone I want - they must approve it. If JULY 7, 1998 PAGE 22 CITY COUNCIL it's on that one lot, they must approve it. And how do you know you're going to like it? Maybe you should take another look at this project. Is that 10 percent in those other two lots - that's going to make more dust or more traffic? I mean, I'm on your side. You deserve a break. You deserve every consideration. But do you really believe that if intruding on another couple of lots that makes it better or worse? And if so, please explain it to me and I'll help you. I'll chip in for the lawyer. I'll fight it. I care about this community. I've worked here as a volunteer six months full time on community projects and so has my wife. I care about D.B. I live in the Summitridge area. My front yard overlooks the largest open space in the City of D.B. The City of Industry has building rights and one day they're going to build on it. And I'm not going to like it either. But I don't know if I'm going to be able to come here and tell the Council to ignore the law or to take people's building rights away. So if you really don't want them to build on those other two lots, and I don't think they have to lift the restriction. The restriction does not say you cannot build. It says they have the power to say yes or to say no. If they say yes, they don't have to lift anything, they just say yes. Albert Perez, 703 Pantera Dr.: I've heard a lot of comments today - good evening, first of all - anyhow, about the traffic and the noise and all the elements that go into building and I won't go into that because we've heard a lot of it. My comments will be based basically on whether - I think the issue's going to come down to as whether this project should be approved and if it's not approved, what are the consequences for the City of D.B. You have a City Attorney from Richards, Watson & Gershon who would probably give you legal advice one way or another. I think you would know well enough that if you deny a project, is it a taking from SunCal? Can they come back and tell the city is it a taking? if you weigh the totality of the circumstances of what everyone is telling the City Council on how the residents feel and I feel the same way because this is in my backyard. I'm opposed to the project the way it is. I don't want to take the man's or SunCal's right to develop. I oppose the lifting of the deed restrictions. You don't have to do that. That's what's in the deed and you can follow the law. Now you've heard a gentleman that came up and said you have to approve it. That's not true. He should probably read some law books and understand a little what's going on here. Now, this project can be limited. It goes on with what the General Plan is. What constitutes a taking? As far as if you would limit the project that's here, would it be a taking? Well, if you limit it to conform with D.B. standards, what the people of D.B. want, what's good for D.B., taking into consideration the Environmental Impact Report. And that's what it's for, to take into consideration so you can make an unbiased opinion of what you have. You can limit the project to the point where the man can still develop on his project where it doesn't effect the residents. It doesn't effect the community as a whole. And that's the way the decision should be brought on this. You should seek the legal advise that JULY 7, 1998 PAGE 23 CITY COUNCIL you have here that you're paying good money for and he should be able to tell you that you can limit the project, you don't have to lift the deed restrictions, and if SunCal says well, I'm going litigate this, which they probably will tell you, not to be afraid because when they lose, and they will lose if you base on a rational decision, you will be able to collect your attorney's fees back from SunCal. So D.B. will be in a win-win situation. Our community will get a project that's not going to be disturbing to everyone, you're still going to have the open space, and we're going to have a peaceful community. Thank you very much. Kevin Johnson, Attorney, 550 West "C" Street, San Diego, CA 92101: Thank you, Madam Mayor, Members of the Council. I'll do my best to take less time than that. I know you've all been sitting here for awhile. My business address is 550 West "C" Street, Suite 1150, San Diego, California. I'm with the firm of Johnson -McCarthy. I have previously submitted to you a couple of letters based on my review of your EIR, your General Plan and some other documents that had been given to me and I understand now with the recommendation from Mr. DeStefano that those are part of your record. Is that correct? Allright, very good. I want to try and go somewhat in order. I've been taking notes during the course of the evening here, and touch on some high points. I think its very wise of you to take some extra time to get some questions answered in writing and continue this to another date for a decision. I wanted to start off on the subject of deed restrictions. I have attempted to get some further documentation about the city's legal rights in connection with the lifting of the restrictions. I've reviewed the language in the General Plan and I have looked at title documents that were generated as part of the study for the project. I have referenced in my letter of July 7 to you a deed which deals with a number of the lots in question. And at the very back of that deed it refers to restrictions on building for Lots 4, 5, 7 and 9. This document has been submitted to the City Clerk. I have extra copies here which I can hand out to you if you'd like at a later point. But in any event, this is a deed. It was developed by Chicago Title when they did a deed search and on the deed it says that there are restrictions on buildings. So, we need some full clarification on this because this is not a map, it's a deed - it's a restriction on a deed. And as I note in my letter, in several places in the EIR the consultants refer consistently to map restrictions and deed restrictions. And as Mr. DeStefano said, if it is a deed restriction, that is a restriction that is put on by private parties and the city unilaterally can't lift it. So that needs to be looked at very carefully. Now that raises another issue. Your General Plan talks about the requirement that you develop an open space plan for the entire community. It's my understanding that an open space plan for the entire community has not been done. We don't have, or you don't have a thorough plan comprehensive inventory in terms of what you're doing with open space. And so, therefore, to sit down and say well, we're going to try to assess the significance of giving up 19 acres of open space in the context of the whole city and its future, you just simply JULY 7, 1998 PAGE 24 CITY COUNCIL can't do it. You have incomplete information. Your General Plan dictates that you have an open space element; it dictates that before you build on this project that you have a specific plan for this planning area; it dictates that you have a master plan for this planning area. None of those things are done. And I respectfully submit to you, based on my understanding of General Plan law, that this project cannot be authorized without your General Plan being complete in those areas and without you proceeding within the context of a specific plan and a master plan and having an open space plan for your entire city. I had hoped to have some dialogue with the city prior to the meeting tonight to get some clarification on the thinking on this because I had raised these basic questions in my letter of June 19. For various reasons, perhaps some misunderstandings, I did not have those conversations. I do expect that there are going to be some semi -articulate explanations in that regard. I look forward to hearing those because as I have seen it played out over the years, these types of problems just simply prohibit you from legally approving this project because the project is not consistent with the General Plan. There are specific features of the project that are proposed that are not consistent with specific provisions of the General Plan. You have, for example, under Planning Area II in your Land Use Element a statement that the lot sizes shall be between 6,000 and 10,000 square feet. Shall be between. That is mandatory language. You can't get around that. So, you have a project before you which is bigger. It has a number of lots that are much bigger than that. It is inconsistent with your General Plan. If you want to approve this project you have to go through a General Plan amendment process on that particular issue. You have maps in your General Plan which reflect this area as Open Space. If you want to change area from open space to residential you have to amend your map. You have to make the General Plan amendment. These are things that have to be done procedurally. And I get very concerned when there appears to be - and again I say appears because I stand to be educated on these subjects - when there appears to be a rush to get something through when there are lots of procedural matters that are being ignored. One of the other things I get very concerned about is when I start hearing about great benefits of a project. The City of L.A., that wonderful planning model for all of us, was not built on people coming in and saying well, we've got an okay project here and we hope you'll just sort of like us and let's go ahead and build it. They come in and they promise you the world. And then they deliver something less. This project will deliver traffic; it will deliver air pollution; it will deliver additional students to your schools. It will cause all kinds of problems. Now. What are the real benefits? People have talked about this issue of this other open space. And I call it open space because it is functionally open space. It's restricted land. They knew it when they bought it. Now, I ask you. If you have several hundred acres of land that you can't build on, what do you want to do with that? You want to get rid of it because you're holding it. It's a liability. There could be a landslide. There could be a mudslide. It could go down on D.B. Blvd. JULY 7, 1998 PAGE 25 CITY COUNCIL You've got to pay property taxes on it. It's a pure liability. I run into this issue a lot of times when I get involved in negotiating deals between private donors and land trusts. Because the private owners say well, gee, we want you to support our project and we'll dedicate this hillside to you. Well, the response to that is, look, you want to dedicate this hillside to us more than we want it. They want to get rid of the liability. They want to get rid of the expenses. In this particular case, you need to look at what they're trying to give you. They've got land that's deed restricted, or map restricted. It's General Plan restricted. However you want to call it, it's restricted. You can't build on it. So they want to give it to you anyway. So what's the value to you. Now, if you want to make this land have value, really make this land have value and other land that is restricted in the city have value, what you need to do is you need to say we're going to barter away 19 acres of open space for $250,000 and set the precedent for every other builder and developer in this city to look at every other parcel and say now what can we come up with to go to the city to try to barter so we can try and take some more open space. Go ahead and, you know, you set a precedent here by doing this, and this is going to come back to haunt you. Somebody said - a gentleman who was speaking in favor of the project, I thought it was ironic - he says if this land doesn't go into public ownership they're going to come back over and over and over again. Well, I think it's exactly the opposite. If you take the stand now and you say this is deed restricted - this is open space and you don't touch it and nobody touches it anywhere in this city, then the message is clear. And people aren't going to come back. It's the basic lesson I have to deal with my nine year old daughter on all of the time. Kelsey, this is the rule. Quit coming back and bugging me. I'm not changing my mind. You need to set that precedent here. Your General Plan dictates it and good planning dictates it - that you can't buy this stuff. This is too precious a resource. I might also add that this whole bugaboo of takings is something that just sort of rhetorically gets overworn in these types of settings. A couple of the gentlemen that spoke earlier were quite right that you have more than ample grounds to turn this whole project down. I've given you references probably to 30 or 40 General Plan provisions which you could site and reliably and I'd be a 100 percent sure that you could turn this project down because its inconsistent with your General Plan. You have the ability to do that and any threats to come after you because you're not giving them what they want which they're not entitled to are simply idle and they should be interpreted, I think, in a general sense, as reflecting more of a position of weakness than a position of strength. The rights of the community are here in front of you and when they talk about private property rights, they're talking about developer private property rights. Now, those are very important rights, but there are also neighbor private property rights and citizen private property rights and community private property rights and city private property rights and you hold them right now because you control the restrictions on the property as open space. On the issue of safety there has been a lot of discussion about fill and I think that there are a couple of JULY 7, 1998 PAGE 26 CITY COUNCIL basic observations that could be made and I can put it in the form of a question, really. Would you rather have your home built on a cut lot, a lot with one foot of fill or a lot with 80' of fill? I think the answer is pretty obvious. Also, what security do you have in the fact that soil is compacted to a level of 90% when there's 80' of it underneath your house? I don't think you'd have a whole lot of security. Anytime you build up a massive artificial structure you are creating something that could fail. It's a question of risk. What type of risk do you want to take? Your General Plan says you're suppose to minimize fill in your projects. That makes sense from an environmental standpoint, from an aesthetics standpoint, from a planning standpoint, from a public safety standpoint. I live currently in San Diego. I was raised in this area. I can tell you that San Diego is the construction defect capitol of the world. And we have more problems because we have naturally hilly terrain like you guys do in this particular area. Everybody is cutting down hillsides historically and filling in and all this and boy, we've got projects over the last two decades that have been cracking up all over the place. And the engineers came in and they had great credentials and they had all the right things to say and they said these projects are going to work. Folks, there are risks involved. That's all there is to it. Anytime you're talking about 1.4 million cubic yards of dirt, there are risks. And you'd best avoid it. Now, I pointed out in the paperwork that I've submitted to you that there are a number of problems with the EIR. I do commend to you the Section 5 on Project Alternatives because they have a number of little jewels that are hidden in there in terms of their observations of this particular project in terms of alternative designs. And they say how they can do certain things and they can avoid a million cubic yards of fill. They can avoid building two huge fill slopes. They can protect an extra 80 trees. They can do lots of things if you get around to redesigning this project. And, coincidentally, if you redesign the project and fit it within Lot 6 which you are required to do, so many of these impacts are dramatically reduced. That there is really a compelling case that the project needs to be within Lot 6. Now, the developer may say, I don't know whether they've said it or not, we can't afford to do this project unless we can do it this way because the economics don't work out. That, ladies and gentlemen, is not your problem. The economy of So. Calif. is not going to fail because they fail to build this project. And I don't know whether the economic consideration is a big one that they have pushed in this context. I do know from experience that that is often something they say. We have to have this many lots. Well, they can get 130 lots. The EIR says that. All you got to do is have smaller lots and then they'll all fit in Lot 6 which the EIR says, your laws your General Plan and your map restrictions and your deed restrictions dictate. On the subject of traffic, it always pains me because I live in a highly trafficked area too, to hear people sharing the same frustrations. And a lot of times, people aren't quite sure who to blame and how to deal with the problem and I give a lot of leeway to folks who do get up and say, look, I live in this traffic, it's terrible and I know something's wrong and I can't really put my finger on it. Those JULY 7, 1998 PAGE 27 CITY COUNCIL people instinctively know something is wrong and they know that this project has something to do with it, they don't necessarily make all of the right connections. But they shouldn't be criticized by other people who come up and suggest that they don't know what they're talking about. On the subject of traffic I will say that I was very surprised that the EIR simply dispenses with impacts by saying that under certain standards there's a less than two percent increase in the over capacity of intersections that were analyzed. What does that mean? You have failed intersections. You need to do something about it. These people should be paying good money into your traffic mitigation- plan, not just building a traffic signal cause that's all I read. They were going to put a traffic signal on the road that they were going to build at the intersection of D.B. Blvd. They should be paying good money into your coffers as part - that has a plan to actually deal with the traffic problem on D.B. and I didn't see that anywhere in the documents that I read. Perhaps I missed something. This is an opportune time to say look, you're going to make a bad situation worse and have no doubt about it, traffic is often a classic example of that old phenomenon of the straw that breaks the camels back because you can have a situation where you can sort of live with the traffic and you add a hundred more car trips and all of a sudden, all heck breaks loose. The traffic engineers can confirm that. That's good science and we all know it from our own observations. In terms of how you proceed from here, I was going to suggest that you might consider doing a workshop. I know that things need to be moved along. My experience is that when you have tons of questions like this and issues that need to be answered, sometimes actually having a workshop that is maybe a little bit more informal allows for a little bit more exchange. It can be very helpful in terms of working through this with the citizens and the experts and the applicant and the planning people. So I just through that out for your idea for your consideration. And I guess finally, to the extent that I have any time left, I'd like to reserve that to respond to any further presentation made by the applicant. Thank you very much. Any questions, I'm happy to field them at this time. Thank you. Lex Williman explained that he had not read Kevin Johnson's letters and could not, therefore, respond to his comments about the General Plan issues at this time. He said the applicants' feel that findings can be made that the proposed project is in conformance with the General Plan. One can make findings for or against any project. With respect to traffic, the report points out that D.B. suffers from existing traffic problems that are not directly related to any one local project and are, in fact, related to regional issues. The proposed project's impact to existing traffic patterns is minimal. Any kind of grading operation will create dust for a certain period of time. There is a significant impact with respect to the dust, however, it is a temporary situation. The noise impacts occur during construction. He explained that because of the current economy, construction will take place at a rapid pace in order for sales to proceed. There was a study presented for retaining the JULY 7, 1998 PAGE 28 CITY COUNCIL construction within Lot 6 which would place the access road to Highcrest Dr. an additional 20' higher which would create more of a visual impact than the proposed project. In addition, the grading would be pushed out to D.B. Blvd. The proposed project attempts to push the grading back from D.B. Blvd. as much as possible. He explained why a project wholly contained within Lot 6 may be aesthetically less pleasing than the proposed project. He stated there will be impacts with respect to aesthetics. However, the project proposes natural looking slopes and natural looking landscaping in accordance with the City's wishes. With respect to hydrology, studies have determined that there is adequate capacity in all of the pipes and the velocities are within acceptable limits. There will be no runoff onto D.B. Blvd. and down into Sycamore Canyon. All of the drainage will be picked up by pipes. Todd Kurtin explained that the project has been designed to be developed on approximately 38 acres. Lot 6 consists of 40-45 acres. The proposed project does not propose construction that would exceed the acreage of Lot 6. 25 acres of the development will be open space manufactured slopes. The applicant is not asking to develop on more acreage than was contemplated in Lot -6. He said he believes that by containing the development wholly within Lot 6 and reducing the lot sizes, the values of the project homes as well as the surrounding homes would be reduced. SunCal has no desire to enter into litigation with the City and the subject has never been discussed. The soils engineer for the proposed project is not the same soils engineer that was used for the San Juan Capistrano project. The San Juan Capistrano landslide did not occur on the applicant's property and was most likely caused by EI Nino. Jim Castles of Pacific Soils explained why SunCal's project in San Juan Capistrano and the proposed D.B. project are not comparable. With respect to Mr. Johnson's statement implying that it would be better to place houses on cut rather than fill, the Pacific Soils report recommends that fills greater than 50 feet in depth be placed on the project site at a 93 percent compaction standard. This is not mandated by the City. He said he disagrees with the implication that cut is better than fill. A properly engineered fill will generally perform as well if not better than cut lots. M/Herrera closed the public comments portion of the meeting and opened Council deliberation. She requested that staff present its response to questions by the public and by Council in writing at the August 4, 1998 meeting. C/O'Connor expressed a desire to see a plan for development which is wholly contained within Lot 6. Responding to C/O'Connor's question about whether the map restriction JULY 7, 1998 PAGE 29 CITY COUNCIL applies to grading outside of Lot 6, CA Jenkins stated that the map restriction gives to the City the right to prohibit the construction of residential buildings. And that is all that the map restriction says. C/O'Connor expressed concern about the deed presented by a speaker and that the item indicates "deed restrictions." CA/Jenkins reviewed the deed and did not believe it is a deed restriction as it has been represented. It is a deed between Bramalea and the current applicant which merely references the existence of map restrictions which were included in the original map. In his judgement, the deed merely provides notice to the applicant of the existence of those restrictions. A true deed restriction is different. A true deed restriction is a situation where the grantor is reserving some right such as an easement or reversion area interest when granting property interests to a grantee. That is not the case here. All that is the case here is a mere notation on a map that gives notice to the grantee of the existence of County imposed map restrictions. CM/Belanger asked that the speaker provide the City Clerk with a copy of the 1972 Grant Deed for staffs benefit. C/O'Connor asked if the water district tank would be allowed outside of Lot 6 since it is not a residential structure. CA/Jenkins stated staff will further research whether a water tank is a permitted use under the City's Zoning Ordinance. CM/Belanger explained that construction dust flow is dependent upon wind currents. If the winds exceed 25 mph, construction must cease until the winds subside. C/O'Connor asked staff to compare the amount of construction dust resulting from the Diamond Ranch High School project with the proposed project. DCM/DeStefano stated that he is not aware that any development project would be under the SCAQMD's threshold for particulants. C/O'Connor stated that, with respect to a speaker's proposal that the City purchase the SunCal property, when she was involved with the Parks Master Plan, a random questionnaire involving 500 D.B. residents revealed that an overwhelming response was that residents were not willing to pay even $24 per year toward the City's park improvements. She did not believe it would be realistic to expect that the citizens would be willing to purchase the property. C/Ansari recommended that a workshop be scheduled to provide a public JULY 7, 1998 PAGE 30 CITY COUNCIL forum for discussion of the proposed project. She expressed concern that the applicant has not provided a map for a proposed project that is wholly contained within Lot 6. MPT/Chang stated he would like further discussion as to whether or not the applicant's proposed significant benefits are acceptable to the community. He would like to see a plan that is wholly contained within Lot 6 with supporting documentation to determine whether the EIR thresholds can be met. He asked for a more complete analysis of the proposed project's traffic impacts. C/Huff said he shared many of the audience's concerns and he must balance that with what is in the best interest of the community. He expressed concern about the deed presented by a speaker. He asked staff to provide information regarding impacts to the City streets from traffic that originates outside of the City. He requested that staff quantify the impact of the proposed project to the Pomona School District. He also asked staff to speak to how the newly adopted Development Code relates to excellence in planning and in particular, how it relates to the proposed project in relationship to projects that were completed prior to adoption of the Development Code and which project of 130 homes better tracks with the City's view of excellence in planning. CM/Belanger explained that 19 acres of area outside of Lot 6 are contemplated to be graded. Residential homes will be contained on about 4 or 5 of those 19 acres. He indicated that staff will provide information regarding the total acreage of Lot 5 and how many of those acres are proposed to be disturbed as well as, the total acreage of Lot 7 and how many of those acres are proposed to be disturbed. C/Huff asked for a copy of staff s written response to Attorney Kevin Johnson's letters. MPT/Chang said he would like to see a plan that contains all of the construction including the grading entirely within Lot 6. M/Herrera pointed out that the Council packets included a Comparative Environmental Evaluation Proposed Project and EIR Project Alternative regarding building 120 units within Lot 6. She expressed concern that the analysis indicated that the alternative project provided less alternative than the proposed project and that the alternative project would not offer additional traffic noise mitigation for surrounding neighborhoods. She asked Ron Tehran to provide a copy of the deed in question to staff. She asked staff for an analysis of the D.B. Blvd. traffic - where does it originate and where does it terminate? Is it local or regional traffic? She asked staff to address how the Pomona School District anticipates dealing with additional JULY 7, 1998 PAGE 31 CITY COUNCIL students from the proposed project. She asked staff to discuss the tree replacement ratio issue; and what, if anything, can be done to reduce air pollutants, and address the issue of tree loss and replacement for the Arciero project. C/Ansari stated she is not certain that the benefits offered by the applicant are of significant benefit to the City to warrant the lifting of map restrictions. C/Huff pointed out that the General Plan speaks to the significant benefit to the City of acquiring 300 plus acres of open space as a result of this project. Does the City want to spend its cash reserve to purchase open space? Currently, those 300 plus acres are held in private ownership and not available to the City and its citizens for their use. He said he believes the acquisition of open space is a good thing for the City. M/Herrera stated that Council is required to be prudent with the citizen's money. She could not justify the purchase of property that someone is willing to give to the City at no cost. She asked that the Council hold off on a formal request to the applicant to change the plan until Council has had an opportunity to review staffs responses to the foregoing questions. Following discussion, Todd Kurtin stated that, with direction from staff, SunCal will have altemative proposals ready to present at a Town Hall Meeting on Saturday, August 8, 1998. M/Herrera continued the public hearing to a Town Hail Meeting to be held on Saturday, August 8, 1998 at 9:00 a.m. in the SCAQMD Auditorium for the purpose of reviewing alternative project proposals and staffs answers to questions posed during the public hearing and in written form. 7.2 (a) PUBLIC HEARING - CONTINUED FROM JUNE 16, 1998 - RESOLUTION NO. 98-42: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND AR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 FOR THE FISCAL YEAR 1998-1999 - On May 18, 1998, Council approved the Engineer's Report and adopted Resolution No. 98-29 to declare the City's intention to levy and collect assessments for District No. 38. Council commenced the public hearing on June 16, 1998 and continued to July 7, 1998 on the levy of the proposed assessments on assessable lots within this District for Fiscal Year 1998-1999. (b) PUBLIC HEARING - CONTINUED FROM JUNE 16, 1998 - RESOLUTION NO. 98A3: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL YEAR 1998-1999 - On May 18, 1998, Council approved the Engineer's Report and adopted Resolution No. 98-30 to declare the City's intention to levy and collect assessments for District No. 39. Council JULY 7, 1998 PAGE 32 CITY COUNCIL approved the Engineer's Report and adopted Resolution No. 98-30 to declare the City's intention to levy and collect assessments for District No. 39. Council commenced the public hearing on June 16, 1998 and continued to July 7, 1998 on the levy of the proposed assessments on assessable lots within this District for Fiscal Year 1998-1999. (c) PUBLIC HEARING - CONTINUED FROM JUNE 16, 1998 - RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL YEAR 1998-1.999 - On May 18, 1998, Council approved the Engineer's Report and adopted Resolution No. 98- 31 to declare the City's intention to levy and collect assessments for District No. 41. Council commenced the public hearing on June 16, 1998 and continued to July 7, 1998 on the levy of the proposed assessments on assessable lots within this District for Fiscal Year 1998-1999. Consultant John Friedrich presented information regarding LLAD Nos. 38, 39 and 41. M/Herrera reopened the Public Hearing. There being no testimony offered, M/Herrera closed the Public Hearing. MPT/Chang moved, C/Ansari seconded, to adopt Resolution Nos. 98-42, 98-43 and 98-44 levying assessments on Assessment District Nos. 38, 39 and 41 for Fiscal Year 1998-1999. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY MEETING: 11:15 p.m. RECONVENE CITY COUNCIL MEETING: 11:16 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: None 11. COUNCIL MEMBER COMMENTS: MPT/Chang spoke about a successful and patriotic July 4th celebration. C/O'Connor encouraged residents to attend the Concerts in the Park. Quakes night for D.B. will be Wednesday, August 26, 1998. She and M/Herrera discussed their opposition to Senate Bill 2010 with the California Legislature and the L.A. County JULY 7, 1998 PAGE 33 CITY COUNCIL Board of Supervisors. M/Herrera spoke about the Monday, July 6, 1998 Special City Council meeting. She stated she will establish a Telecommunications Facilities Task Force consisting of two residents appointed by each Council Member, two Council Members (Cable Subcommittee Representatives) three members of the telecommunications industry and staff representatives as deemed appropriate by the City Manager. This task force will begin work on September 1, 1998 and conclude meetings by October 31, 1998 with their report to the Planning Commission no later than January 1, 1999 for its review and recommendation to Council. The number of Task Force meetings will be determined by staff. 12. ADJOURNMENT: There being no further business to conduct, M/Herrera adjourned the meeting at 11:21 p.m. ATTEST: Mayor Lynda Burgess, City Clerk 1. CLOSED SESSION: 2. CALL TO ORDER: CITY OF DIAMOND BAR "QUICK CAP" MINUTES JULY 21, 1998 None 6:37 p.m. PLEDGE OF ALLEGIANCE: INVOCATION: Catholic Church Mayor Monsignor James Loughnane, St. Denis ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang, Mayor Herrera Also present: Terrence L. Belanger; City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose; Community Services Director; Mike Nelson, Communications and Marketing Director; Joann Gitmed, Senior Accountant and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presented Certificates of Appreciation to Solid Waste Task Force Members. 3.2 Presented Certificates of Appreciation to Off -Street Parking Task Force Members. 4. PUBLIC COMMENTS: None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK - July 22, 1998 Mid West Coast Band (Top 40 Contemporary) - 6:30 p.m., Sycamore Canyon Park, 22930 E. Golden Spgs. Dr. 5.2 PARKS & RECREATION COMMISSION - July 23, 1998 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 PANTERA PARK GRAND OPENING - July 25, 1998 - 10:00 a.m., 738 Pantera Dr. 5.4 PLANNING COMMISSION - July 28, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 CONCERTS IN THE PARK - July 29, 1998 - Sapadilla (Reggae)- 6:30 p.m., Sycamore Canyon Park, 22930 E. Golden Spgs. Dr. 5.6 CITY COUNCIL MEETING - August 4, 1998 - 6:30 p.m. - AQMD Auditorium, 21865 E. Copley Dr. 5.7 LOS ANGELES COUNTY LIBRARY - DIAMOND BAR BRANCH RE- OPENING - August 15, 1998 - 10:00 a.m., 1061 S. Grand Ave. 5.8 SUNCAL PROJECT PUBLIC HEARING/WORKSHOP CONTINUATION - Changed from Saturday, August 8, 1998 to Tuesday, August JULY 21, 1998 PAGE 2 18, 1998 at 6:30 p.m. 6. CONSENT CALENDAR: Moved by MPT/Chang, seconded by C/Huff to approve the Consent Calendar with the exception of Item No. 6.7. Motion carried 5-0 by Roll Call vote. 6.1 MINUTES: 6.1.1 Special Meeting of submitted. 6.1.2 Regular Meeting of August 4, 1998. July 6, 1998 - Approved as July 7, 1998 - Continued to 6.2 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.2.1 Goals and Objectives of the Traffic & Transportation Commission Study Session of May 14, 1998. 6.2.2 Regular Meeting of May 14, 1998. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES 6.3.1 Regular Meeting of May 26, 1998. 6.3.2 Regular Meeting of June 9, 1998. 6.4 APPROVED VOUCHER REGISTER - dated July 21, 1998 in the amount of $527,777.28. 6.5 APPROVED NOTICE OF COMPLETION - TRAFFIC SIGNAL INSTALLATION ON GOLDEN SPRINGS DRIVE AT CALBOURNE DRIVE - Accepted the work performed by Macadee Electrical Construction and authorized the City Clerk to file the proper Notice of Completion and release any retention amounts per previously approved plans and specifications. 6.6 APPROVED NOTICE OF COMPLETION - TRAFFIC SIGNAL INSTALLATION ON DIAMOND BAR BOULEVARD AT PALOMINO DRIVE/GENTLE SPRINGS DRIVE - accepted the work performed by Macadee Electrical Construction and authorized the City Clerk to file the proper Notice of Completion and release any retention amounts per previously approved plans and specifications. 6.8 AWARDED OFFICE SUPPLY CONTRACT FOR FY 98-99 - established an open purchase order in the amount of $15,000 with Office Depot for purchase of general office supplies for FY 98-99. The majority of everyday "consumable" products will be purchased from this vendor; however, larger items (office equipment) will continue to be awarded based upon several informal bids. JULY 21, 1998 PAGE 3 6.9 AWARDED CONTRACT FOR THE 1997-1998 CDBG SIDEWALKS & HANDICAP ACCESS RAMPS PROJECT - to Kalban, Inc. for the 97-98 CDBG Sidewalks and Handicap Ramps Project, in an amount not to exceed $70,542.20. Further authorized a contingency amount of $7,000 for project change orders to be approved by the City Manager, for a total authorization of $77,542.20. 6.10 RECEIVED AND FILED 1998 CONFLICT OF INTEREST BIENNIAL NOTICE - no amendments to the City's Conflict of Interest Code are necessary at this time. 6.11 APPROVED EXTENSION OF MINUTE SECRETARIAL SERVICES WITH CAROL DENNIS - authorized the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission meetings in the amount of $23,000 for the period July 31, 1998 through June 30, 1999. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.7 AWARD OF GEOTECHNICAL MONITORING SERVICES FOR PUBLIC STREET IMPROVEMENTS - Meadowglen Rd., between Silver Rain Dr. and Ironhorse Canyon Rd. has experienced seepage problems for several years. The City has been monitoring the conditions and a comprehensive geotechnical study was completed by Converse Consultants West. Plans and specifications are currently under design; however, it is necessary to retain Converse to review the plans and specifications and provide close geotechnical inspection as construction will be complicated by high groundwater conditions, buried utilities and maintenance of access to the residential driveways and street. In response to C/Huff, Mark Schluter, Converse Consultants stated that the City originally paid his firm $15,800 for initial review of the area. Following discussion, moved by C/Ansari, seconded by C/O'Connor, to award a contract to Converse Consultants West to review the plans and specifications and provide geotechnical inspection for the Meadowglen Rd. Public Street Improvements Project in an amount not -to -exceed $36,342 and provide a contingency amount of $4,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $40,342. Motion carried 3-2 by Roll Call vote (Huff and Chang voted no). 7. PUBLIC HEARINGS: 7.1 SECOND READING OF ORDINANCE NO. 3(1998): AN ORDINANCE OF JULY 21, 1998 PAGE 4 THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.24 OF TITLE 8 OF THE DIAMOND BAR CITY CODE, ADOPTING BY REFERENCE DIVISION 1 OF TITLE 8 AND DIVISION 1 OF TITLE 11 OF THE LOS ANGELES COUNTY CODE, AND REVISING THE CITY HEALTH CODE - L.A. County has adopted an ordinance enhancing the current public health requirements for operation of food establishments. City adoption would ensure continuity with County regulations and effective enforcement. M/Herrera declared the Public Hearing open. Martha Bruske - asked why staff is recommending addenda to the County ordinance. Doesn't feel that the food operator should have an opportunity to dictate when a re- inspection takes place if the establishment fails the first inspection. Dr. Lawrence Rhodes - Asked that the proposed Ordinance be enhanced to provide that customers may call the City and request that an establishment be inspected. DCM/DeStefano pointed out that the City contracts with the County for health inspection services and does not have staff available for inspections. There being no further testimony offered, M/Herrera declared the Public Hearing closed. C/Huff suggested that the matter be continued to August 4, 1998. Council agreed. 8. OLD BUSINESS: 8.1 FINAL REPORT OF THE CITY OF DIAMOND BAR SOLID WASTE STANDARDS TASK FORCE - The final report of the Solid Waste Standards Task Force (SWSTF) is the product of five months of meetings and study to examine how best the City could comply with the goal of 50% diversion by the year 2000 as mandated by AB 939. Established on December 16, 1997, the SWSTF examined existing solid waste and recycling programs, identified key issues related to solid waste collection and disposal, evaluated the City's current solid waste management system, and identified a probable menu of actions that the Council could take. Through these recommended actions, the City could likely achieve the 50% diversion mandate. Michael Huls, the City's solid waste consultant, presented the Committee's report. Red Calkins - Suggested that the lawmakers show the City how to accomplish the 50% reduction rate. JULY 21, 1998 PAGE 5 Don Gravdahl - Expressed concern regarding increased fees for green waste recycling. Dave Reynolds - Supported the Task Force's recommendations. Clyde Hennessee - Pointed out that three trash cans per household can mean three separate trucks picking up at three separate times. Dr. Lawrence Rhodes - Supported a green waste program. Martha Bruske - Stated that containers are already being . left out in front yards. Supported use of a closed container for recycling. Suggested that City's newsletter always contain hazardous waste roundup schedules. Allen Wilson - Supported Task Force's recommendations. Following discussion, moved by C/Ansari, seconded by C/Huff to direct that staff prepare a proposed implementation schedule and analysis of the Task Force's report at the meeting of August 4, 1998. Motion carried 5-0 by Roll Call vote. 8.2 FINAL REPORT OF THE CITY OF DIAMOND BAR OFF-SITE PARKING TASK FORCE - The Off -Site Parking Task Force, established by Council on December 16, 1997, had the task of identifying all issues regarding off-site parking, considering oversized vehicles, extended parking, permitting 24-hour parking and prohibiting 72 -hour parking in residential neighborhoods. The Task Force reviewed current D.B. laws as well as solutions adopted by surrounding cities and made recommendations for possible solutions to the problems identified in D.B. Speaking in opposition to new parking regulations: Al Rumpilla Roy Wilks Roger Warren Stan Granger Cleta Farr Tina Freidman - (left a note to Mayor and Council) Martha Bruske Dr. Lawrence Rhodes Roberto Garcia Dennis Westbrook Darlene Epperly Marta Zamoya Carrie and Mindy Farraby (by letter) JULY 21, 1998 PAGE 6 Toshiko Ishijima (by letter) Barbara Parker (by letter) Speaking in support of new regulations: Don Gravdahl - supported Items 1, 2 and 3 on the report as well as Item 6, if necessary. Bill White Thom Pruitt Moved by C/Huff, seconded by MPT/Chang to request staff's input re Motions 1, 2, 3, 5 nd 6, inequities that exist on current residential streets. Council would like more info on the different issues and ways that they can be resolved. Continue to a study session on September 1, 1998. Motion carried 4-0-1 by Roll Call vote (C/Ansari absent from this vote only). 8.3 RESOLUTION NO. 98-45: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING IMPROVEMENTS AS PART OF THE DIAMOND BAR SCHOOL SAFETY STUDY AT ARMSTRONG ELEMENTARY SCHOOL, CASTLE ROCK ELEMENTARY SCHOOL, CHAPARRAL MIDDLE SCHOOL, DIAMOND BAR HIGH SCHOOL, DIAMOND POINT ELEMENTARY SCHOOL, EVERGREEN ELEMENTARY SCHOOL, GOLDEN SPRINGS ELEMENTARY SCHOOL, LORBEER MIDDLE SCHOOL, MAPLE HILL ELEMENTARY SCHOOL, QUAIL SUMMIT ELEMENTARY SCHOOLS, SOUTH POINTE MIDDLE SCHOOL, AND WALNUT ELEMENTARY SCHOOL - On February 4, 1997, Council authorized Austin -Foust Associates to conduct a comprehensive school safety/traffic study for Pomona and Walnut Valley Unified School District's school sites within the City in order to effectively address school - related traffic issues. The Diamond Bar School Safety Study dated June 3, 1998, contains the results of the study and recommended improvements. After a series of meetings and workshops, the Traffic & Transportation Commission approved on November 13, 1997 the study in concept. Council received public comments and discussed the study on April 7, 1998. The study was further discussed during two study sessions held on April 21 and May 5, 1998. C/O'Connor moved, seconded by C/Huff to adopt the Resolution with the exception of Items c, e and f for Diamond ar High School and Item E for Evergreen Springs Elementary. C/Huff amended the motion to include that all items that can be accomplished prior to the beginning of the new school year be done and that the items withdrawn from D.B.H.S. and Evergreen Springs come back to Council within 3 months. Motion carried 5-0 by Roll Call vote. JULY 21, 1998 PAGE 7 8.4 A) RESOLUTION 89-88B, A RESOLUTION OF THE CITY OF DIAMOND BAR, CALIFORNIA, RESCINDING RESOLUTION 89- 88A AND ADOPTING RESOLUTION 89-88B, APPROVING AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF DIAMOND BAR and Moved by M/Herrera, seconded by MPT/Chang to adopt. Motion failed 2-3 (Ansari, Huff, O'Connor voted no). C/Huff moved, seconded by C/O'Connor to adopt the Resolution and specify that the employees' portion be removed from the employees' cafeteria plan if the employee so chooses. Motion carried 5-0 by Roll Call vote. B) ORDINANCE 26B(1989), AN ORDINANCE OF THE CITY OF DIAMOND BAR AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM -In September 1989, the City contracted with the Calif. Public Employee's Retirement System (CalPERS) for retirement benefits for its employees. The City's current contract is a 20 @ 60 full formula for local miscellaneous members with no Survivor Benefit coverage. There are several other supplement provisions which are available to contracting entities. It is requested that Council consider adding one of these provisions at this time. The proposed amendment is: Section 21574 - Fourth Level of 1959 Survivor Benefits for local miscellaneous members. The cost to the City for the benefit amendment is $3.50 per month per eligible employee and a cost to the employee of $2.00 per month for an estimated annual cost of $2,300. It is proposed that the employees' contribution be paid by the City. Motion by C/Huff, seconded by C/Ansari to adopt Resolution No. 89-88B rescinding Resolution No. 89- 88A to approve an amendment to the contract with the Board of Administration of the Public Employees' Retirement System and approve first reading by title only of Ordinance No. 26A (1989) amending the contract with the Board of Administration of the California Public Employees' Retirement System with second reading to be held September 1, 1998. JULY 21, 1998 PAGE 8 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY FETING 11:22 p.m. 1. CALL TO ORDER: Chairman Huff called the meeting to order at 11:22 p.m. in the Auditorium, SCAQMD, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Ansari, C/Huff Also present: Terrence L. Belanger, Executive Director; Michael Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Mike Nelson, Communications and Marketing Director; Joann Gitmed, Senior Accountant and Lynda Burgess, Agency Secretary. 2. PUBLIC C06DENTS: Moved by AM/Herrera, seconded by VC/Ansari to approve the Consent Calendar. Motion carried 5-0 by Roll Call vote. 3. CONSENT CALENDAR: 3.1 APPROVED MINUTES - Regular Meeting of July 7, 1998 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated July 21, 1998 in the amount of $6,442.04. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: O'Connor requested informatin relating to the preparation of the schematics. CM/Belanger stated that schematics have been received for the Country Hills Towne Center and the K -Mart Center. The remaining schematics have not yet been completed. AGENCY ADJOLUU04E iT : 11:25 p.m. RECONVENE CITY COUNCIL FETING: 11:25 p.m. 10. COUNCIL SUB-COI4dITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: C/Huff reminded staff that traffic study for area around post office needs to be completed. ��Jo LA Vail i -n err,+,, re /I Lq j<Lr7- c A L-- z f��-�� ha��job __TC�� ��� i� , LA- ATTENTION1.1616 YOUR RIGHT TO PARK ON ALL CITY STREETS MAY BE IN JEOPARDY111-- DON'T GAMBLE WITH YOUR RIGHTS THE NEXT PIECE OF PAPER ON YOUR CAR COULD BE A T ICKET !!! Your City Council is looking for ways too clear the streets In DIAMOND BAR Please ATTEND the upcoming City Council :Meeting this Tuesday (7/21198) at the AQMD Building, 21865 E. Copley Dr. Diamond Bar 6:30p.m. COME AND BE HEAP%.b 20 7 �-3 SMA'* FOR MORE INFORMATION CALL Al Rumpilla 23958 Golden Springs Drive Diamond Bar, CA 91765 (909) 861-8898 FAX (909) 861-898 f(?9 --- - r1A_ /r% -n --Nr% July 15, 1998 The Diamond Bar City Council Members City Hall Diamond Bar, CA 91765 Dear Council Members: We must ask the Council to correct a potentially dangerous problem that stems from the parking of large recreational vehicles on residential streets for extended periods of time. On Breckenridge Court, a cul-de-sac in the Summitridge area of the city, one of the residents is in a profession that has to do with large recreational vehicles. Sometimes there is just one of these RVs, as they are so called, parked on the curb outside his house. However, for the majority of the time, there are two or three lining the street. We have counted a total of four RVs before, lining the entire sidewalk that borders his house. The residents of Breckenridge Court have realized this to be a potentially dangerous situation. The recreational vehicles prove to be a likely cause of accidents because of their imposing nature. They take up about one third of the small residential street's width, leaving a much reduced area for cars to pass. If there is another regular sized car parked on the other side of the street, only one car at a time can pass through the narrow space. The RVs not only take up an unproportionally great amount of the street's width, but they block the view of a driver. One cannot see the sidewalk that the RVs line, but more importantly, on the way out of the street, a driver cannot see the other cul-de-sac that stems off of Breckenridge Court. Fortunately, no accidents have occurred yet, but what if there is a situation where a driver does not see on -coming traffic? And finally, it must be pointed out the fact that there are many children that come out and play on our street. We do not want any injuries to occur to children as a result of impaired visibility. Many residents have tried to somehow rectify this situation. We were faced with the response that there are no laws prohibiting such an inconvenient, but more importantly, dangerous condition. This cannot be a problem isolated only to Breckenridge Court. It can be a problem for any street. I am writing to the Council directly because it is the City that has the ability to create laws—laws that would put safety back into the lives of the residents. Therefore, I am asking the Diamond Bar City Council to prohibit the prolonged parking of recreational vehicles on streets. It is only through luck that we have avoided greater problems, which could so easily happen. Thank you, The Residents of Breckenridge Court Diamond Bar Z � 17A'Al Ile 44�1 7,41- 5 -'Z Z2 C., 242-9 y 9Lfl e6 7(,>d3- 70 b'7 Ly a e7- 7 13) SAW (L_ tA� DIA -&-'D ZIzlit, C14 1-117(5S- ;or, - �6l ji-L4 Hc� c re el) -h t'jf v L L4-- ef cle C7- ,P/,26'� P -- .,f C;t -:1- Lj I 6LL4—c� OFF-SITE PARKING Joyce Leonard Colby, Chair Martha Bruske Richard Craven Paula Dryburgh Edda Gahm Don Gravdahl Terry Haldiman Don Hartshorn Clyde Hennessee George Kuo Mike McGuire Joe McManus Tom Ortiz Barbara Parker Lydia Plunk Berry Powell Thom Pruitt Al Rumpilla Lloyd Stoa Jack Tillery Tom Van Winkle Roy Wilks SOLID WASTE Mohammed Aljibani Red Calkins Tom Churchill Ana Cortez Steve Dinkin William George Ed Hain Scott Lin Albert Perez David Reynolds Diana Williams Allen Wilson Dean Ruffridge, USA Waste Ray Anderson, Waste Management Mike Stephan, Waste Management Because my husband and I were away on trips and taking care of personal problems related to my ninety-year-old mother, was unable to attend many meetings as a member of the July 20, 1998 Diamond Bar City Council 21660 Copley Drive Diamond Bar. CA 91765 Dear Council Members: ARE WE IMPROVING THE BEAUTY AND AESTHETICS IN NEIGHBORHOODS IN DIAMOND BAR BY FORCING PEOPLE TO PARK OFF THE STREETS??? We believe that the Task Force report falls to consider the following adverse problems and negative impact that would result from legislating removal of vehicles from the street. We need to carefully consider whether cars or motorhomes parked on the driveway In front of homes partially obscuring the architecture and landscaping of the homes and leaving behind oil stains on the driveway visible during the day when the car is being used is preferable to cars parked neatly along the curb. Few real estate photos of houses for sale Include cars and other vehicles parked on the driveway In front of the house. Why? Most people who park extra cars, boats, and motorhomes In front on their property add extra cement or use bare ground to add to the width of their driveways. This eliminates much of the landscaping, the green plants and flowers, allows for accumlation of debris under the parked vehicle, and provides a hiding place for home burglars. We feel that this takes away from the beauty of the neighborhood as well as the safety. We are personally Involved In your deliberations, since we are presently parking our small 22' motorhome on the street with only garages facing It on both sides of the street. Our motorhome, which we have had for eleven years, is used at least one time a week and on frequent trips. In order to take our motorhome off the street we will have to eliminate a mound covered with carpet roses and other flowering plants that separates our driveway from our neighbor's. This will place our motorhome partially In front of our living room window and In our neighbor's view from their living room. It will cause us much difficulty In driving our cars out of the garage and down the curved driveway. We might also have to remove the tree roses and plants that line our driveway. Otherwise, our motorhome would be placed directly In front of our garage and house. Our neighbors who watch our house would not be able to see our front door. Our cars would not be In our garage but on the street. In our neighborhood one family has parked a motorhome on their driveway In front of their house for over 15 years. We have never seen It moved. If you were to see It, I believe that you would agree that what we are doing causes much less negative impact on the aesthetics of the neighborhood. Since we are retired and travel frequently, renting a space In a rental area is not an acceptable alternative. When we return from a trip, we spend several days washing the bedding, towels, and cleaning the outside and Inside. Each time we get ready to travel we again spend several days packing food, clothing, etc. Into the vehicle. I know you will think I am stretching a bit on this last consideration, but I am entirely serious. For most motorhome owners, the motorhome contains valuable "earthquake" preparedness materials Including food, medicines, and water. The neighborhood may be very glad our motorhome is available in case of that kind of emergency. Since 1960 my husband and I have lived In Diamond Bar and have raised our family here. My husband and I have both taught for many years in schools in our community. We have seen many changes In the country living we first encountered thirty-seven years ago. We are disappointed that so many of the houses and yards In our neighborhood have yards filled with weeds and houses In need of painting. We consider these problems a much higher priority than vehicles parked on the street. Our neighbors camnent frequently about our landscaping and new neighbors say they are inspired to Improve the looks of their yards. We enJoy our home and hope we won't be forced to sell. If you were to see our yard and house, I believe you would understand that we care about the aesthetics of Diamond Bar but believe that cars and motorhanes are not the problem unless they are parked near an Intersection. Sincerely, Barbara and Lawrence Parker 23727 Meadow Falls Diamond Bar. CA 91765 861-6862 1. MINUTES OF THE CITY COUNCIL o SPECIAL MEETING OF THE CITY OF DIAMOND BAR JULY 6, 1998 CALL TO ORDER: Mayor Herrera called the meeting to order at 9:07 a.m. in the City Hall Conference Room, 21660 E. Copley Drive, Suite 100, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Herrera. ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang, Mayor Herrera. Also present were: Terrence L. Belanger, City Manager; James DeStefano, Deputy City Manager; Joann Gitmed, Senior Accountant; Kellee Fritzal, Assistant to City Manager and Lynda Burgess, City Clerk. PUBLIC HEARING: 1.1 URGENCY ORDINANCE NO. 04(1997): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR EXTENDING THE TERM OF A MORATORIUM ZONING ORDINANCE, ORDINANCE NO. 4A(1997) PURSUANT TO THE PROVISIONS OF CALIFORNIA GOVERNMENT CODE SECTION 65858 AND MAKING FINDINGS IN SUPPORT THEREOF - The City adopted a wireless telecommunications facilities moratorium on July 15, 1997. On August 19, 1997, pursuant to the provisions of California Government Code Section 65858(a), Council adopted Ordinance No. 04A(1997) extending Ordinance 04(1997). The moratorium prohibits the issuance of building permits, grading permits, conditional use permits, variances, zone changes and any other development permits and entitlement for the use, development or modification of wireless communication facilities within the City. It is intended that the moratorium remain in effect until such time as other permanent zoning measures may be studied, considered and adopted. M/Herrera declared the Public Hearing open. Martha Bruske expressed concern regarding improper notice to citizens of special City Council meetings and insufficient notice to the public regarding this public hearing. She was also concerned about the placement of telecommunications facilities on residential property and asked the City to consider better methods for camouflaging these sites. There being no further testimony offered, M/Herrera closed the Public Hearing. In response to C/O'Connor, CM/Belanger explained that the law allows cities to adopt Urgency Ordinances in order to prohibit something from occurring JULY 6, 1998 PAGE 2 CITY COUNCIL SPECIAL when policies have not been established in order to adequately deal with the circumstances. D.B. had a proliferation of telecommunications facilities requests in a two-year period which culminated with the Darrin Dr. application. At that time, Council determined that it was important to halt future applications until the City had formulated a policy to deal with such applications. The title of Urgency Ordinance follows the Ordinance until the Council determines it is in the City's best interest to take a different action such as adoption of a telecommunications facilities ordinance. In response to C/O'Connor, CM/Belanger stated that notice of this Public Hearing was sent to the newspapers, posted as required, and mailed in accordance with the City's regular mailing list. C/Ansari recommended that a citizen task force be established to review and comment on the Draft Telecommunications Facilities Ordinance. C/O'Connor pointed out that the Ordinance should read that it was introduced at a "Special Meeting" rather than a "Regular Meeting" and that on Page 3 of the Ordinance, the spelling of —expiration needs to be corrected. Following discussion, C/Huff moved, MPT/Chang seconded, to waive full reading and adopt Urgency Ordinance No. 04B (1997) extending the term of a moratorium zoning ordinance, Ordinance No. 04A(1997) pursuant to the provisions of California Government Code Section 65858 and making findings in support thereof with corrections as noted. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None M/Herrera announced that she would establish a subcommittee or task force to receive citizens' input with respect to the Draft Telecommunications Facilities Ordinance. 2. OLD BUSINESS: 2.1 SECOND READING - ORDINANCE NO. 26A(1989): AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING ORDINANCE 26(1989), AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. Al Rumpilla could not support anything above a 2% increase in Council and JULY 6, 1998 PAGE 3 CITY COUNCIL SPECIAL staff salaries because Congress had given only a 2% salary increase C/Huff stated that, as one of two who voted against the First Reading of the Ordinance, he was still not convinced that this is something the City needs to adopt for employees at this time. C/Ansari stated that, at a time when consideration is being given to changing the age limit on Social Security to 70, at a time when we do not know what is going to happen with Vehicle In -Lieu License Fees, she did not believe it is prudent for the City to approve the Ordinance at this time. MPT/Chang believed that the Ordinance was introduced so that D.B. would be in line with neighboring cities. In response to M/Herrera, CM/Belanger explained that all cities in San Bernardino County offer the 2% at age 55 benefit. In response to C/Ansari, CM/Belanger stated that approximately 50% of the cities in L.A. County offer 2% at age 55. M/Herrera moved, MPT/Chang seconded, to waive full reading and adopt Ordinance 26A(1989), authorizing amendment to the Contract with the Board of Administration of the California Public Employees' Retirement System. Motion failed by the following Roll Call vote: AYES: COUNCIL MEMBERS - MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - Ansari, Huff, O'Connor ABSENT: COUNCIL MEMBERS - None 2.2 RESOLUTION NO. 96-53G: RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS. Following discussion, Council concurred to direct staff to prepare a "severance pay policy." C/Ansari moved, C/O'Connor seconded, to adopt Resolution No. 96-53G setting forth personnel rules and regulations as corrected. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None JULY 6, 1998 PAGE 4 CITY COUNCIL SPECIAL 3. ADJOURNMENT: There being no further business to conduct, M/Herrera adjourned the meeting at 10:00 a.m. ATTEST: Mayor Lynda Burgess, City Clerk CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION GOALS AND OBJECTIVES OF THE TRAFFIC & TRANSPORTATION COMMISSION STUDY SESSION MAY 14, 1998 CALL TO ORDER: Chair/Leonard-Colby called the study session to order at 6:15 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 -East Copley Drive, Diamond Bar, California. ROLL CALL: Commissioners: Chair Leonard -Colby, Vice Chair Morris and Commissioners Lin and Virginkar Absent: Commissioners Istik Staff: David Liu, Deputy Director of Public Works; Rose E. Manela, Assistant Engineer; and Tseday Aberra, Administrative Assistant. r I. GOALS AND OBJECTIVES DISCUSSION: DDPW/Liu reported that the attached matrix is a compilation of the Commission's goals and objectives submitted to date. Tonight's study session is to provide an opportunity for the Commissioners to discuss and numerically prioritize these goals and objectives. SCHOOL EVALUATIONS VC/Morris stated he is disappointed that the City Council rated this item average when three of the four Commissioners rated it the highest priority. Since this involves the community's youth, this Commission should relate its concerns to the Council. DDPW/Liu explained the City Council's rating method and reported on the City Council's consideration of the School Traffic Study. VC/Morris reiterated the Commission's concern that the City Council immediately adopt the majority of the School Study recommendations so that they can be implemented prior to the Fall, 1998 school session. -1- SECONDARY ACCESS TO DIAMOND RANCH HIGH SCHOOL DDPW/Liu responded to Chair/Leonard-Colby that the high school was constructed with orientation of the primary ingress and egress from Scenic Ridge Drive which intersects with Chino Hills Parkway. The school district has stated that there will not be a future need for a secondary access road due to the anticipated student population. The high school has been working with the City of Diamond Bar and the state to provide an emergency access for Sheriffs and Fire Departments. VC/Morris said stated that he rated this item low because he believes it is the school district's responsibility. Chair/Leonard-Colby said she is more concerned about student safety more than a secondary access for emergency vehicles. J�R a CT OF TRAFFIC ON ECONOMIC DEVELOPMENT C/Virginkar said he believes this topic should be stated both ways - Impact of Traffic on Economic Development and Impact of Economic Development on Traffic. VC/Morris said he is not aware of too many people complaining about not being able to get into Diamond Bar to take advantage of shopping. MLEMENTATION OF OFF-STREET PARKING (2-4 A.M.) r This item is currently under consideration by the Off -Site Task Force. RyIPROVE/DEVELOP CITY'S BIKEWAY SYSTEM DDPW/Liu stated that SB821 Funds are used for pedestrian and bicycle lane/trail improvements. Proposition C monies can be used for certain types of improvements which Y.relate the benefit to the transit route. The City is working with the Los An County MTA on the bikeway master plan for the San Gabriel Valley. The Commission previously discussed P y the possibility of converting Grand Avenue from a Class III to a Class II bikeway. Upgrading a= .� • Grand Avenue to a Class II bikeway would provide for a separate striped lane specifically for y".the use of bicyclists such as the one along Diamond Bar Boulevard. DEVELOP OPEN SPACE PROGRAM (PLAN DEVELOPMENTIPROGRAM �R BEER= DDPW/Liu stated that this is ranked #21 on the City's Council's Goals and Objectives for FY 1998-99. He explained that, as an example, the current SunCal project proposes to dedicate a considerable amount of acreage to the city as open space. -3- ENHANCE PARKING ENFORCEMENT BY VOLUNTEER PATROL The Commission commented that this item is on the Off -Site Street Parking Task Force agenda. AUDIT STREET MAINTEI`TANCE ('ON I RACTS vs LOS ANGELES COUNTY The Commission concurred to eliminate this item. pARKrNG RESTRICTIONS FOR NEW DEVELOPMENTS No Comments. FURS IE/MONITOR TRAFFIC SOLUTIONS 71/91 & 60/57 CORRIDOR DDPW/Liu stated that this is ranked #10 on the City Council's Goals and Objectives for FY 1998-99. The Commission concurred to eliminate this item. No Comments. S CEE n E A TOINT MEETING WITH THE CITY COUNCIL TO DISCUSS PRIORITIES No Comments. .f` DEvpLOP A SCHOOL TRAFFIC RESTRIPING PROGRAM' TO F]PLACE SIGNS . - .._ « s .:......_-.........r.r�r�1nNXtf.T i70 7] Axr0AA-UT," T T7(_FiMnC, ANn PAVEMENT ML►RKFR No Comments. -5- XIII. ADJOURNMENT: Chair/Leonard-Colby adjourned the Study Session at 7:07 p.m. to the regular Traffic & Transportation Commission meeting. Attest: !G Tnvra Toon—d-('nlh�r Joyce Leonard -Colby Chair Respectfully, /s[ David G. Id i David G. Liu Secretary P -7- STREET LIGHT POLICY TO AS SERS THE COX JNTY OF LA SMEET LIGHTIN POLICY IN H[LLSIDE DEVELOP The Commission concurred to eliminate this item. CoThe on • to eliminate this item. INSTALLATIONASSESS TBE EFFECTIVENESS OF TBE CITYS CURRENT STOP SIGN AND - •R• No SIDEWALK INSTALLATION PROGRAM: TO E)OLORE NEED FOR SjpEWALKS ON BOTH SIDES OF RESIDENTIAL HH-LSIDE S. ETS No Comments. No Comments. CommissionApVOCATE RAPROVEMIENT OF TBE SR 57/60 agarixmgj� The • • to eliminate this item. STUDYMSI: • TRAFFICON 1► - CROS SMGROAD • GRAND A-VEMMMREA CANYON ROAD The Commission concurred to eliminate this item. USE OF SURPLUS PROPOSITION FUNDS TO REDUCE TRAFFIC CONGESTI BY ENCOURAGING USE OF PUBLIC TRANSPORTATION . Comments. Vo Comments. IN The Commission concurred to eliminate this item. Coh2LETE SLII`TSET CROSSINCr ROAD'S NARROWING ISSUE The Commission concurred that this item will be tabled until Commissioner Istik is present. TUgN A_T IGNMENT AT PIC N SAVE/RALPH'S SHOPPING CENTERS DDPW/Liu stated that the City will be studying the entire intersection. He recommended that this item be restated to: FVAT UATION nF nIAMOND BAR BOULFVARt� GRANA AVENUE INTERSECTION (i.e. Turn Alignment at Pic-N-Save)Ralph's Shote Center), • ' The Commission concurred to eliminate this item. • ' ' • : �: ' ���� ' __ i_� ! - No Comments. ..u_ _ _ ' _ _ 1 1__ The Commission concurred to eliminate this item. gEDUCE SPEED LMT ALONG GOLDEN SPRINGS DRIVE IIEE SCHOOLS ARE 1N SESSION, • • 'W/Liu recommended that tbi s item be • to: g- • • LJWT :-_ • SESSION,NG STUDY CUT THROUGH TRAFFIC ON TONNER CANYON ROAD TO PHII,LIPS RANCH ROAD The Commission concurred to eliminate this item. COWr FTE eNp MLEWNT SCHOOL TRAFFIC STUD The Commission concurred to eliminate this item. -4- CNirginkar stated the reason for his low ranking on this item was that he assumed this item was beyond the Commission's purview. CNirginkar said he believes that there is little that the Commission can do with respect to this item. Chair/Leonard-Colby said she believes the Commission's comments are important to the City Council. VC/Morris stated he believes a toll road would provide a source of revenue for the participating communities. CNirginkar said his understanding of this item is that the city obtain a more centralized computer system/signal management system of several major intersections. DDPW/Liu stated that at some point in the near future the City of Diamond Bar will own 40 plus traffic signals which will require some type of network system to manage and coordinate the signals. A management system physically connects the intersections via hardwire and manages/maintains the signals through its software system. DDPW/Liu stated he believes the Commission is seeking to coordinate the procedure for striping, signing, marking and on -street parking with community interaction. VC/Morris said he is concerned that similar entities such as churches currently have different signage and he would like to consider standardized signing. DDPW/Liu responded that these are isolated cases. The city's policy is to not allow parking . along arterial streets. Over the years, churches have made special requests for street parking and the City has accommodated these requests which require special signage. The city's intent is to have consistency for all signage at churches and schools. DDPW/Liu suggested changing this category to STANDARDIZED POLICY/PROCEDURE FOR STRIPING SIGNING' MARKING AND ON -STREET PARKING to insure standard procedures to include, for example, notification to residents. The Commission concurred. IN CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MAY 14, 1998 CALL TO ORDER: Chair/Leonard-Colby called the meeting to order at 7:08 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE - The audience was led in the Pledge of Allegiance by Vice Chair Morris. ROLL CALL: Commissioners: Chair Leonard -Colby, Vice Chair Morris, and Commissioner Lin and Virginkar. Absent: Commissioner Istik. r Also Present were: David Liu, Deputy Director of Public Works; Rose E. Manela, Assistant Engineer, and Tseday Aberra, Administrative Assistant and Deputy Rich Clark. II. APPROVAL OF MINUTES A. Minutes of April 9, 1998. i C/Virginkar moved, C/Lin seconded, to approve the minutes of April 9, 1998 as corrected. Motion carried 3-0-1 with VC/Morris abstaining. f� IIL ar;a; COM MSSION COMMENTS - None IV. PUBLIC COMMENTS -None V. CONSENT CALENDAR: - None MAY 12, 1998 PAGE 2 VI. OLD BUSINESS: A. Summitridge Drive and Longview Drive Traffic Issues and Concerns. DDPW/Liu presented staffs report. Staff recommends that the Traffic & Transportation Commission receive and discuss issues, comments, and concerns from residents. Beverly Pollard, 1006 Longview Drive, said her primary concern is for the eastbound traffic left turn lane at the intersection of Grand Avenue at Summitridge Drive which packs eight to 15 cars most of the day. The signal does not sequence rapidly enough to permit the queue to empty and it is not triggered by vehicles that are lined up for the left turn from Grand Avenue onto Summitridge Drive which causes automobiles to back up in the center line of traffic on Grand Avenue. She stated that the residents would like for the city to implement a permissive left turn. She said she is also concerned about the no -right turn restrictions in the evening off of Rolling Knoll Road and High Country View Drive which is one of the only ways that the residents have to access the homes in her neighborhood. She said she feels that most of the traffic that is being diverted away from Quail Summit Drive is going either around Montefino Avenue to get back to Grand Avenue or bypassing Grand Avenue and going up Goldrush Drive to gain access to her neighborhood. As a result, Goldrush Drive has an excessive amount of traffic trying to get to the Longview Drive and Summitridge Drive neighborhoods because Grand Avenue is impassable during peak hours. VC/Morris said he is concerned that the city is inconveniencing Diamond Bar residents to accommodate the Chino Hills traffic. It does not make sense that traffic is being diverted to Goldrush Drive which is a dangerous street. DDPW/Liu responded to C/Virginkar that the left turn pocket on Grand Avenue at Summitridge Drive probably accommodates about five or six vehicles. The city currently has no plans to modify the Grand Avenue landscape median in order to accommodate a larger left turn capacity. The city is concerned about liability issues with respect to protected/permissive left turn phasing. The intersection of Grand Avenue at Summitridge Drive will need to be re-evaluated. MAY 12, 1998 PAGE 3 CNirginkar said he believes the median can be extended to accommodate additional vehicles. DDPW/Liu reminded the Commission that the City Council has directed staff to consider a study to determine how the traffic flow can be improved along the entire length of Grand Avenue. Chair/Leonard said she believes that one possible solution to the city's traffic problem is a regional bypass road. Doug Corbett, 1118 Summitridge Drive, asked about the status of a regional bypass road. DDPW/Liu stated the Four Ccorners Committee is studying the feasibility of a regional bypass roadway to alleviate the traffic congestion in Diamond Bar and surrounding areas. DDPW/Liu indicated that the feasibility study is being administered by the Orange County Transportational Authority (OCTA). r Mr. Corbett asked if it would be possible to make the number one lane on Grand Avenue at Summitridge Lane an optional left turn lane. DDPW/Liu indicated to Mr. Corbett that he believes there is adequate right-of- way width to accommodate three lanes in each direction and create dual left turn lanes at the intersection. However, as he previously stated, the city will be conducting a study with respect to all intersections along Grand Avenue and no decision will be made until the study is completed. % Mr. Corbett talked about traffic traveling faster than the 25 mph speed limit on Summitridge Drive. Richard Landi, 1314 Summitridge Drive, said he concurs with Mr. Corbett about speeding traffic on Summitridge Drive. He said it is a serious problem and the traffic needs to be slowed down. With respect to the traffic light, he believes a permissive left turn from Grand Avenue onto Summitridge Drive would be very dangerous because of the blind hill. He asked about the feasibility of a more frequent left turn signal timing. Responding to Mr. Corbett, Chair/Leonard-Colby asked staff to look at the possibility of a more frequent and/or longer left turn signal. MAY 12, 1998 PAGE 4 Chair/Leonard-Colby stated that two residents she spoke with prior to this evening's meeting asked her if the city would consider implementing a more lengthy left turn signal on Grand Avenue at Summitridge Drive. DDPW/Liu stated that the timing of all signals in the city are constantly monitored and updated. The timing is based upon the traffic needs. All traffic signals along Grand Avenue are synchronized during peak hours. VC/Morris again stated his concern that residents are avoiding the right turn from Diamond Bar Boulevard onto Grand Avenue_by taking alternate routes through the city which places a burden on the neighborhoods. He suggested that it might be better to create a better movement of traffic which would keep more of the traffic on the main arteries which are better equipped to handle it rather than moving vehicles to a street like Goldrush Drive. He said he believes there should be more emphasis to alleviate the traffic congestion on Diamond Bar Boulevard which ultimately affects the upper portion of Grand Avenue. Steven Chen, 1531 Summitridge Drive, stated that during the 7:00 a.m. to 8:00 a.m. hours during the week, residents of Summitridge Drive are forced to wait for a considerable length of time for the Chino Hills traffic to pass with a green light before the traffic signal allows only one or two cars at a time to turn right onto Grand Avenue. Vehicles cannot turn right on the red light because there is no break in the flow of traffic from Chino Hills. He agrees that the traffic needs to be slowed down on Longview Drive and Summitridge Drive. VC/Morris was excused from the meeting at 8:00 p.m. DDPW/Liu reported that at the March 12, 1998 meeting, the Commission considered installation of three-way stop signs on Breckenridge Court at Summitridge Drive and installation of 20 feet of red curbing along the west side of Longview Drive just south of Brookwood Drive to improve sight distance for the eastbound Brookwood Drive traffic. The multi -way stop sign was not approved. The following options were suggested: To look at a formalized public awareness program for all residents, special enforcement by the Sheriffs Department, and placement of a radar trailer on Longview Drive and Summitridge Drive. Chair/Leonard-Colby recommended installation of a stop sign on Thunder Trail at Summitridge Drive. Even though an installation is not warranted, the Commission could make a recommendation for installation to the City Council. MAY 12, 1998 PAGE 5 Following discussion, C/Virginkar moved, C/Lin seconded, to reaffirm its March 12, 1998 recommendation to the City Council. Motion carried 3-0 by Roll Call vote with C/Istik and VC/Morris being absent. VII. NEW BUSINESS - None VIII. STATUS OF PREVIOUS ACTION ITEMS: DDPW/Liu stated that at its May 5, 1998 meeting, the City Council approved the Commission's recommendation to extend the red curbing 15 feet on the east side of - Golden Springs Drive between Sylvan Glen Road and the second driveway to the Cimmaron Oaks condominiums. At the same meeting, the City Council approved the plans and specifications for traffic signal improvements on Diamond Bar Boulevard at Montefino Avenue and Quail Summit Drive with the bid opening date scheduled for May 26, 1998. IX. ITEMS FROM COMMISSIONERS - None X. ITEMS FROM STAFF: A. Monthly Traffic Enforcement Update: March and April, 1998. Deputy Clark presented the Traffic Enforcement Update for March and April. The enforcement index for March was 32.3. The enforcement index for April was 65.8 which reduced the number of injury collisions. XI. INFORMATIONAL ITEMS: i Chair/Leonard-Colby stated the Off -Site Parking Task Force is preparing a Draft Report for presentation to the City Council. She invited Commissioners to attend the final meeting on June 10, 1998. XII. SCHEDULE OF FUTURE CITY MEETINGS: As presented in the agenda. MAY 12, 1998 PAGE 6 XUL ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, CNirginkar moved, C/Lin seconded, to adjourn the meeting. Chair/Leonard-Colby adjourned the meeting at 8:30 p.m. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: t /s/ Joyce Leonard -Colby Joyce Leonard -Colby Chair I MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION MAY 26, 1998 CALL TO ORDER: Chairman McManus called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Senior Planner Catherine Johnson. ROLL CALL: Present: Chairman Joe McManus, Vice Chairman Steve Tye, and Commissioners George Kuo, Steve Nelson and Joe Ruzicka. Also Present: James DeStefano, Deputy City Manager; Catherine Johnson, Senior Planner, and Ann Lungu, Associate Planner. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As submitted. CONSENT CALENDAR: 1. Minutes of May 12, 1998. C/Ruzicka moved, VC/Tye seconded, to approve the minutes of May 12, 1998 as presented. Motion carried 5-0 by Roll Call vote. OLD BUSINESS: None NEW BUSINESS: None CONTINUED PUBLIC HEARING: 1. Variance No. 97-1 and Development Review No. 98-6 (pursuant to Code Section 114.a and 110.5) is a request for the installation of an off-site, freeway -oriented pole sign. Property Location: Pathfinder Road (southwest corner of Brea Canyon Road and Pathfinder Road) MAY 26, 1998 PAGE 2 Applicant: Robert Fiscus Associates, 1050 S. Santa Cruz, #2100, Anaheim, CA 92805 Property Owner: Denny's Restaurant, 21316 Pathfinder Road, Diamond Bar, CA 91765 DCM/DeStefano presented staffs report. He stated that staff received a Facsimile from the applicant at 3:39 p.m. on this date requesting continuance of this matter to August 11, 1998. He said that the applicant's request for continuance states that it is to allow time for the City Council to "vote on the proposed Development Code". At the lag City Council meeting, the City Council heard staffs proposal to permit certain freeway oriented signs to contain off-site signage for certain land uses. The intent is for the city to be able to advertise that fuel, food and lodging is available approximate to freeways (within about 200 feet). The applicant has chosen August 11, 1998 because it is the first Planning Commission meeting anticipated after the proposed effective date of the new Development Code. If the Code contains a standard that allows the applicant to proceed in accordance with their current request, they will most likely withdraw their project. If the code contains a standard that the applicant feels is not appropriate for their project, they will likely seek a variance. However, the request will then be a variance from the new Code which will require a new application. Staff recommends that the Planning Commission continue Variance 97-1 and Development Review No. 98-6 to August 11, 1998 excluding consideration of the applicant's request to have this matter continued without additional costs and fees associated with a new application. Chair/McManus reopened the public hearing. There was no one present who wished to speak on this item. C/Ruzicka asked if it possible for generic food, fuel and lodging signs to be placed along the freeway corridor. DCM/DeStefano responded that CalTrans has indicated they will not permit generic signs along the SR57 and SR60 freeways. Responding to Chair/McManus, DCM/DeStefano stated that the City Council is considering allowing specific signage for food, fuel and lodging along the freeway corridors to give businesses higher visibility. C/Ruzicka moved, C/Kuo seconded to continue the matter to August 11, 1998. Motion carried by the following Roll Call vote: AYES: COMNIISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS Kuo, Nelson, Ruzicka, VC/Tye, Chair/McManus None None PUBLIC HEARING: None PLANNING COMMISSION COMMENTS: None INFORMATIONAL ITEMS: DCM/DeStefano stated that tonight, acting as Administrative Development Review Hearing Officer, he approved a 3400 square foot addition for an existing 3900 square foot residence at 24002 Falcons View Drive within "The CountryEstates". City Council will likely adopt the new Development Code on June 16, 1998. At the June 9, 1998 meeting, the Planning Commission will consider the 1998/1999 Capital Improvement Projects list for conformity with the General Plan. He presented a list of future agenda items. DCM/DeStefano responded to C/Ruzicka that the list of 1998/1999 Planning Commission's Goals and Objectives will be presented at the June 9, 1998 meeting. SCHEDULE OF FUTURE EVENTS as listed in the agenda. ADJOURNMENT: C/Ruzicka moved, VC/Tye seconded, to adjourn the meeting to June 9, 1998. There being no further business to come before the Planning Commission, Chair/McManus adjourned the meeting at 7:22 p.m. Respectfully Submitted, James DeStefano Secretary to the Planning Commission Attest: Joe McManus Chairman ') Z - MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMNIISSION JUNE 9, 1998 CALL TO ORDER: Chairman McManus called the meeting to order at 7:04 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Nelson. ROLL CALL: Present: Chairman Joe McManus, and Commissioners George Kuo, Steve Nelson and Joe Ruzicka. Absent: Vice Chairman Steve Tye. Also Present: James DeStefano, Deputy City Manager; Catherine Johnson, Senior Planner, and Ann Lungu, Associate Planner, MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None APPROVAL OF AGENDA: As submitted. CONSENT CALENDAR: 1. Minutes of May 26, 1998. C/Ruzicka moved, C/Kuo seconded, to approve the minutes of May 26, 1998 as presented. Motion carried 4-0 by Roll Call vote with VC/Tye being absent. OLD BUSINESS: None NEW BUSINESS: 1. Review of Fiscal Year 1998-1999 Capital Improvement Program (CIP) for conformity with the General Plan pursuant to Section 65401 of the Government Code. DCM/DeStefano presented staffs report. Staff recommends that the Planning Commission adopt Resolution No. 98 -XX finding the proposed CIP in conformance with the General Plan. JUNE 9, 1998 PAGE 2 DCM/DeStefano responded to C/Ruzicka that the Traffic and Transportation Commission, in response to citizens requests, considered the matter of installation of speed humps on Goldrush Drive. The Traffic and Transportation Commission, in accordance with its previously agreed upon speed hump policy, determined that this mitigation measure would not be appropriate and may, in fact, result in hazardous conditions due to the slope and curvature of the street. Other more appropriate mitigation measures are being considered. C/Nelson said he is surprised about the Golden Springs Drive and Raquet Club Road traffic control project because he had no idea that the area of Golden Springs Drive has that type of traffic volume. DCM/DeStefano responded that the project was not necessarily based upon traffic volume. In this case, the project was based upon safety concerns. DCM/DeStefano explained to C/Kuo that the amount specified for street improvement is $4,150,000. The figure of $3,550,000 noted in the June 4 memorandum was the amount of City resources. $600,000 is Redevelopment Agency money. He explained the City's budget considerations based upon project needs, resources and the ability to implement the projects. C/Ruzicka moved, C/Nelson seconded, to adopt Resolution No. 98 -XX finding the proposed CIP in conformance with the General Plan. Motion carried 4-0 by Roll Call vote: AYES: COMMISSIONERS: Kuo, Nelson, Ruzicka, Chair/McManus NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Tye 2. Development of Planning Commission Goals. SP/Johnson presented stall's report. Staff recommends that the Planning Commission discuss the and develop goals for Fiscal Year 1998/1999 considering the following: 1) Implementation of the General Plan; 2) approval of a Wireless Telecommunication Ordinance; 3) approval of Zoning Map changes; 4) approval of a revised Housing Element, and 5) approval of Local California Environmental Quality Act Guidelines. Chair/McManus stated that VC/Tye is not present tonight and would like to be included in the discussion. C/Ruzicka moved, C/Kuo seconded, to continue the matter to June 23, 1998. Motion carried 4-0 with VC/Tye being absent. PUBLIC HEARING: None PLANNING COMMISSION COMMENTS: None INFORMATIONAL ITEMS: None JUNE 9, 1998 PAGE 3 SCHEDULE OF FUTURE EVENTS as listed in the agenda. ADJOURNMENT: C/Ruzicka moved, C/Nelson seconded, to adjourn the meeting to June 23, 1998. There being no further business to come before the Planning Commission, Chair/McManus adjourned the meeting at 7:36 p.m. Respectfully Submitted, James DeStefano Secretary to the Planning Commission Attest: Joe McManus Chairman .1 q CITY OF DIAMOND BAR VOUCHER REGTSTER APPROVAL The attached listing of vouchers dated 072198 have been reviewed, approved, and recommended for payment Payments are hereby allowed from the following funds in these^ amounts FUND DESCRIPTION U0l GENER�� FUND PREpAID VOUCHERS 199`225'w7 TOTAL 011 COM ORGA�IZA�ION gUppCRT 254.353.92 1`125^03 453,579.59 112 PROP A - TRANSIT FUN� .n0 1,125,03 1l8 AIR QLTY WR FD 362'u� 21.540^46 21,9�2'46 125 COM DEV BL� GRANT FUND '0� 173^62 ^00 8,377^60 173.62 8,377.60 126 138 CITIZENS W-pUBLIC SFTi LLA� #38 FUND ^:C 14,385^67 14,385,67 139 L�AD #39 FUND ^00 699^89 699'89 141 LLAD #41 FUN ^»o 422'10 422.10 250 CAPITAL IMPRO�/pR�J FUND ^00 4,259^32 4_259.32 ,0o 22,852.00 22,852.00 REPORT FOR ALL FUNDS 200,712,70 a 2/,n*4.�u 527,777.28 APPROVED 8Y: Assistant Finan�e Director Mayor ==^a.,gerr Deborah H O'Connor �------ city Manager Louncil M`mber "AGE: 1 FREFA1i D y�S.00 8O.O0 107/21/\YY8 34339 8O.0V .0: 80.00 35.OS .0O 35,00 35.O0 1.N0,Vo 1,NN.VV 1,COO. V(,; L�.� i 00 10o.06 '00 1Of).of, KN.� 362.00 07/21/1996 369-01 362.00 ,,, 362.00 40-.0O .N0 40. 01.) 40.00 L��.00 1,30.00 RUN DATE, 07/16/199c 14;47,58 ""..F TFIU! rumu��/'x��/'r�uucc/-oc�i PD # NVOlCE ��S�RlcTICN A&BDUS COMPAWY 1i253 4 53'1O— 73\� 2078 TRANS 'JU�E CAMP E%CURSNS /0A_ FRBA[DS TOTAL VUUCHET �S TOT�L DOE YE@DOR AARP Of" 15350'443O0- �13� MATU9[ DR�G C�ASS't/1V-11 TOTH-L PRFPATDS TOTAL VOUCHERS T[�AL 7rU7 VEKDOR MA�lN ALAVJ VO1'3473�-- 47128 REF�WD-E��J�SN-8/26'27 TOTAL PREPAIDS TOTA^ VUUCHERS TJTAL DUE VENDOR ALTURAS 001537JO-453O5-' 739O 8AN§'CON IN PRK-8/12 TFAL PREPAI­Ln TO�AL V0UCHERS TOTAL DUE VENDOR AMERlCAN MINI STORAGE 0014090-42130- 755n JULY RENT'UNI� #371 TOTAL PREPAIOS TOTA� VOUCHE�S T0AL DUE VEINDOR �M[RICAN YObTH SOCCER R2GIO� l 001 230O2- 47143 REFUND0EPOST'HRT COM CTR TCTAL PREPAlDS TOTAL VOUCHERS TOTAL DUE VEND0R AMTRAK 1125360-45310- 7408 DAY CAMP EXCURS-8/4 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PATTY, ANIS V015350-44100- P&R COMM MTG 6/25 TDTAL PREPAI0S TOTAi VOUCHERS TOTAL DUE VENDOR. ARMENTROUT CONS"LTANT9 V01444;-44040— 7028 EMEB SRVCS COOKDNTR'JUNE TOTAL PREPAl3S TOTAL VOUCHERS TOTAL DUE VENDOR "AGE: 1 FREFA1i D y�S.00 8O.O0 107/21/\YY8 34339 8O.0V .0: 80.00 35.OS .0O 35,00 35.O0 1.N0,Vo 1,NN.VV 1,COO. V(,; L�.� i 00 10o.06 '00 1Of).of, KN.� 362.00 07/21/1996 369-01 362.00 ,,, 362.00 40-.0O .N0 40. 01.) 40.00 L��.00 1,30.00 RUN DATE.' 07/16/199S 14;47;58 .;'_Tt G` DIAMDN. BA;: VOUCHER RE—ETER PAGE: - y DUE THRU ` (i7 1 �111-C. I` Di �� r.r.. FL�'i -A:,, -PROJECT-ACCT P': F T !^r PREP HTE DATE ARROW ELECTRIC ' _ �LE�T 4EH'+�c- UTT ^E T71AL DUE VENDOR ATV LONG DI =.TA ICE RHN- SVICSS T `JTAL PFP--- IDS , (:XI TOTAL vUL',LHEF=S c p Fr AL ��:. VENDOP ."rT ;"THENS SERVICE ` SW TOT-._ VOUCHER_:-+ =, G7 ._'fA 1t!J_ VtNi!i_r TRACY BATES 00' -?4720-- = RE70EATION ,.=_FUND TOTAL RREF'A'_DE TO rei. Vlrr EFF_ TOTAL DUE VENDOR ,r.n0 LOIS SATT:.ISTA X1()1 -478(s-- 6=7 RECREATION REFUND, 40.0 TOTAL PREPAIDS nn TOTAL VOUCHERS 40 0 TOTAL DUE VENDOR 4('). 00 S_! -41 ,"M 'JIKfG T 4 44 G 0,0-- -24:'- �,.. MOVINE q_R. VcS-N_P .TY HALL =' 4g,;;_: nTr: n T:_ AL PREF .DS .00 C.' ?rL V' - 0. Z49.i�: 'ni ri! a h,n - _ E� _ rq,. ..-:,, - cE T LI TItdG 7+4. L1ia(;,- I. 1-L .tR iCA EANNEp, TOTAL VOUC RE T'i//� I '07 L ::UE vEPdDIDIr, 21(l, (.I BO"Hov :COLCHRAN -!JT `REPAIDS rUr. TDTAi- V n} TOTAL D;:!E VENDOR r(;C, PROF 5 C4 ; ER 96--2-JUNE �= ck, o'=7TI TOTAL VOUCHERS 6 S3 , S2 T 0 AL DUE v P iry C' gun . , G--:-7 r:. RUN DATE; 14:47:58 VUUC�E ��lSTE P4GE� 3 DHE THRU� 07/�l/9p8 `=FUND 'SEC/-A�.'mj��'�u PO � IN�l� ���� ��N D�T- 'H7,—� 0V1-34740— �000z RECP�ATIEFUN I5Y.VO 0|AL PRET 7!'1 �T� ���R- .� TOTAL LF VENDOP 59.00 CITY 8F DKEA 0015J5O-45300' .7283 61671 JUNE-CONTRACT SERVICES 44 369 69 0V1535�-45300-' 7283 61671 MAY-CUNTRCT SBNlCES 44`36�'69 ` ' TOTAL PREPAlDS ,VV AL V 0NCH[RS 88,739.38 TOTAi 0]E VE DOR 88,739.3O ROBERT BURKART VV1'3473O- 44525 REFUND-EX,,- U RSN'7/17 25.0O TOTAL PIFF" EPAlDS ,OO TOTAL YOU,- ERS 25.00 TOTAL DUE V[NDOR 25.V0 CALlBUPC0NETRUCTlON lNC 2505215-46420-13Y98'4�420 7447 1O12 N[� COUNTER'SUITE 1 Y.Y9Y.V0 TOTAL PREPAlDS TCT�-L VOUCHER� Y.999.00 TOTAL DUE VENODR 9,999.00 WEN�v CARR 001-34780'- 26814 REC�EA`IOh REFUNO 40.O0 0O1 3478� 26814 RECREATION REFUND 4J.00 TOTA� PR�pAIDS .00 TOTAL VOUCHERS 83.OV TO-T-L DUE YENDO� 83.00 CERTIFlED TRA7lON 112536O-4531O' 7313 0i27V94 TRNSP-WILDRVERS EAC;','-;-/l7 206.03 TOTAL yREPAlDS TOTAL VOUCHERS .V0 2O6.O3 TGTAL Du-- UE4 4REFUND/DEPOSIT SYC CYN 5O.Vo TOTAi PREPAIDS .O0 TOTAL VOUCHERS 5V,VV TOTAL DUE VEND]R 5O,VV G0�IA CHAN 001 34760'' 2600 RECREATION REFUND 94,00 TOTAL PREPA�DS .00 TOT�L VO"-HERS 94,00 TOTAL DUE VENDOR 94.00 MEICHlNG CHANG 0u' 3478O'- ' 266i/� RECREATIOK REFUND 65.O0 TOTAL PREPAI3S .00 TDT�L VOUCHER� 65.O0 , .3TAL DUE VEND�R �5,OO CITY 0- 1IAMU- _ 1u= RUN DATE: 07/16/199c' 14:47215 VOUCHER REGI:-!?EP PAGE: 4 DUE THRU; PREPA1t r T r T Pa 'FCT_ T fUP3Ll5�C:-A,,C:-'.,D�rL, ACC, a� # IN!tOICE i SCRIP?'OP! AMOUNT DATE CH;:rk CHARLES ABBOTT ASSD"IATES INC'. 6._ 49K .-- -,= J'P - N:EL_ Ar _/P1, dti MAINT 525, f) _._ ,,rctj)-455 ='-- F.1 ' i� .'NE P.+, C WP MA TNT 04". 50 4'_r !i..!i, •-4_. �': �.-- .. 14 _. _ U�)1!� F,-JAS MriNTENANCc .` ...�� 11'255_ =J_ 5•n7. c., 4 -- 49 - G T..- SYfE TF4; NIS !„u 4ti - r 7 -, 2 • _- y-- � : iR; tt tt .I� __ L�I��L 115 �'„ it.-. auri l�iL CY'v� •C ir':'. t. LtL+L. ''f LILi�'--' � li a. _' .:, - 71A Orr ym c =, 1JUE VEN`0051% 551. 00 RECREATION, REFUNri IZ. .Tl PRI ;=p L r r = Oo TOTAL MUCHEREC 1w.UU i; N 1 i;Sn COF;FOF,r:; t0': 310-4 i_i1-- t:1.. w- - UNIFORM -PRi. F r �`.,', 19.47 t%1`3i0-42113, 'i - : -.-:., .!:)_7r. ;+; UNIF"uR;h:-F'Ri': STF-iti/Or'r,j� i.47 TOTAL DU= v'EP!uOF: 36,1 41. 0.00 -?121;:1,„a.; '34347 Ai- F'`'EF :IDv _ , (it; TCT:._ ���CHE • r1•: K?, Vi) - _ _ REii irE*'.'SI ,-HF;T!=E F'R:. 5i:.,}6 TOT ^,i FRED AID', TCTA_ VLOUCHERS 5_),{; TO T A;_ DUPE `ENDO;., PF._ DUES-F `Sf: .=:-Pi�R COMMSN 150.00 TOTAL PREPAIDES .00 TOTAL VOUCHERS 150.00 TOTAL DUE VENDOR 150.00 O_ RUN DATE, 07/16/1999, 14:47:58 VOUCH'�:R PE-ISTE- P4GE� 5 1711d- THRUl PREPAID FUND/W T !�-�'���T'�� � w Im0l� D��IrT� AMBUN r'17- CONSUELO DE LAF.- OO1-3478O- 2656? R�CKE�TION REFUND 55.�$ OO\-34780— 26563 RECREATlON R[FUND 35.0O TOTAL PKEPAlDS .0V TOTAL VDUCHERS 90.V0 TDTAL DUE VENDOR 9V.Vo 8EANE HOMES SWIM CLUB 001535�-4214�— 74Y4 1772 FAC11 7Tl RE�T'APR-JUNE 82�.V0 0015350-4214O-- 726v 1772 FACl�lTv RENT'APR-JUNE 4�5.O0 7-PD 7,:: .V0 TOTAL VOUCHERS 1,23O.0� TOTAL DU[ VE%C�P L,230.V0 DELTA CARE PMI 00\-21\04-- JULY DENTAL PREMS 25S.22 07/21/19 360-15 TOTAL PREPA\B5 258.22 TOTAL VDUCHERS .00 TOTAL DUE VENDOR 258.22 DELTA -271 Tl,! OO1-2�lV4-' JULY DELTA DENTAL PREMS 1.258.21 07/21/199O 36916 TDTAL pREPAIDS L,258.21 TOTAL VOUCHERS .00 T8TAL DUE VENDOR i,258.21 CAROL DENNIS 0V�535o'4430�' 6087 PRR98O6 MINUTES P&R MTG 6/25/98 260.O0 O0152\0-414N0O- 6�87 DBADR9804O6 MlNUTES-ADR MTG 6/23 1404V'44000'- �087 D8CC9B040O MlNUTEG'CCNCL MTG 6/I6 300.00 O0i5210'44O00- 6O87 PC98O4O8 MIMJTS-PLNG COMM MTG 6/23 8O.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 700. 00 TOTAL DU[ VEN80R 700.O0 DEPARTMENT OF TRANSPORTATION 0015510-45507— 7164 146247 9lGNAL/LI'rj,4T MAlNT'MAY 1.042.79 TOTAL PREPAIDS ,00 TOTAL YUUCH EKS 1,042.79 TOTAL DUE VENDOR 1,O42.79 DlAMONDB:4RCHT NBEAS OClATION 1%,114010'42355— COM ORC SUPPORT AGREEMENT 1.125.O3 Ci"' 1998 34346 TOTAL PREPAIDS 1,125.03 TOTAL VOUCHERS .03 TOTAL DU--- VENDOR 1,125.O3 DIAMONO BAR IMPROVEMENT ASSOCIATION 1255215-42-7- 7365 141284 CDBG-HOMEREHA6 PRJ SUPPLS 864,34 TOTAL PREPAIDS .0V TnTAL VOUCHERS 864.34 TOTAL rul--F: VENDOR 864.34 RUN DATE.�/1��K 14:47:1,-,��BR R�lSB T�07/��� ��� � PREPAlD FUND/SECT-ACCT-PROJECT-ACCT PC # I VGICE STI0u AMDUMT rz JE CHECK DIAMUND �� lNITERNATIUNA^ DELl o;14090'42325-- 0PEN'633�ij 4 CRNRS'6/29 89.47 TOTAL PREPAIDS .0O TOTAL VOUCHEFS 89'47 TOTAL DUE VENDOR 4. DlAMOUN0 BAR/WIALNUT YMCA 1255215-42355-- `34 SCHOUL PKGRM . TO7AL PREPAlDS .O0 TOTAL VUUCH[R6 2,871.i� T8TAL DUE VENDOR 2,871.19 DIAMOND PHOTO O0l4095-42112' 6480 196815 PHOTD FlNIS�lNG SERVICES TJTAL PREPAID6 .Vo TOTAL VOUCH. E RS 12,V2 T0AL DUE VENDOR DIVERSIF{ED PARATRA%Sl7 INC 1�25553'45529-- 597V DlAL'A-KIDE-Sill 6-6/15 TOTAL PREPAIDS .OV TOTAL VliquIrCH[RS 19,926.83 TOTAL WE VENDOR �Y,926.83 V.ATI IE DUCKNEILER 001-34780-- S RECREATION REFUND 85.00 TDTAL PREPAlOS .00 TOTAL VOUCHERS 85.CIE TOTAL UUE VENDOR 85.O0 LUCIN�A OURAN VVl'3473V-- 26187 pECREATION REFUND 43,00 TOTAL PRE PAIDS .00 TOTAL VOUCHERS 43.V0 TOTAL DUE VENDGR 43.00 LALY EBANEZ OO1'34780-- 26293 RE�REATlON REFVN� 25,V0 TOlAL PR[PAID'S .0V TOTAL VOUCHERS 25,0O TOTAL DUE VENDOR 25.00 EMPLOYMENT DEVELDPMENT DEPARTMENT 0O14O90-48093- 2N3 QTR TX -92503135 461.04 TOTAL PREPAlDS .O0 TOTAL V0UC- H EtRS 461.O4 TOTAL DUE VENDOR 461.04 ENV COM OC�'23011— 7427 PROF SVCS'FER 01-02 4,748.79 TOTAL PREPAIDS .0V TOTAL VOUCHERS 4,74D.79 7OTAL DUE VENDOR 4.748.7Y ClTY OF DIA`OND BAR RUN DATE: 07/16/190S 14:47'58 VOUCHER REOl5TEP PAGE` 7 DUE THRU` PREPAID F�0/SECT-ACC -PROJECT'ACCT PC # INV�ICE DE��IPTI[� AM0UN1 DATE L6�CK EMMA ESPlNOSA 001'34780'' 2685L RECREATVD; REFUND 65.00 TOTAL PREPAlDS .0O TOTAL VOUCHERS 65.0O TOTAL DUE VENDOR 65.00 C[UBTEFB0BKSOHIN 061-34780- 2�48V RECREATION REFUND 40,00 Cm\'3478O-- RECREATION REFUND Y1.0V TOTAL PREP�IDS .00 TOTAL VOUCHERS 131.VV TOTAL DUE VENDOR 131.O0 NANCY FBRNANDE7 00''3474O— 26653 RECREATION REFUND 59. 00 TOTAL PREPAlDS .O0 TOTAL VOUCHERS 59.O0 TOTAL DUE VENDOR 59.00 ANNETTE FlNNERTY 001530-44\00'' P&R COM,m MTG 6/25 4O.O0 T07 k- PREPAIOS .O0 TO -AL VOUCHERS 40. 00 TOTAL DUE VENDOR 4O.00 10DHiLL DUILOING SUPPL-[S 001444O -4120O - 71�9 C15632 EMER PREP SUPPLS'SANE 83.21 O;14440'4l200'' �14Y C�5634 EMER PREP SUPPLS'S�0 56.29 TOTAL PREPAIDS .VV TOTAL VOUCHERS 13Y.5V TOTAL OUE VENDOR 139.5V FU7����I� 1255215-42355- 6065 PGRm lMPLEr,ENTATl0e 3.0V0.V� T3TAL R[PAIDS .VV TOTAL VOUCHERS 3.VVV.00 TOTAL DUE VENDOR (0 00 CAROL GAITJL C0l'23o02— 47\05 REFUND/DEP0SlT'SYC CYN 50.V01 TOTAL PREPAlDS .00 TC -11 AL VOUCHERS 50.VV TOTAL DUE VENDOR 50.00 JUANITA GARClA 001-�73V'' 47124 REFVND'EXCUR'8/26-27 15.0( TOTAL PREPAIDS .Cm TOTAL VOUCHERS 15.0O TOTAL DUE VENDOR 15.0O ��FFITl CONTROL SYSTEMS 00\5558'4552o- 5898A 698 HEMOVAL 3,510.00 TOTAL PREPAIDS .O0 TOTAL VOUC HET,S 3,310.00 TOTAL DU� VEN[0R 3.51O.O0 RUN DOTE: {}7,'16/19'3_: 14:47:5E; VOUCHER F;EiiISTEF 'r'AGE: c. DUE THRU: (};_1I199� RREFAII rUidD/SEDT-ACCT-FnDJEGI-ACCT F'U r iNVO CE :'USCF;: 'Ti�1y Ai10U'JT DATE GF:rINGEF. ' (`i._C,._14-421(}-- :1;_rc•` LAt"RF-HF`.T � Guy CTF )015 :10-4142.•'c1-- Jf'£i; YELLOW LAI_T'n TtAF'r _-,64 .r._ TOTAL 41,4 TOTDUE UF.I-114li MOBIL rn ; 0111-4220,0-:--F -M, i AT .r'T•._ U'JL ^�'. �I _}F. ..l :fes_: SAhiDRA GRA^dG£ -m-F-- 4 .. 1 tTs L RANS r'.. vL iii•2crc.- . TOTL FnEF`Ailu l0 TOTAL VOULHEI20 17. 6 T;OTAL DUE 'VF-N—;;=,F. 1?,;:r} GT£ CALIFORI;IA 00 15.3 14-42.x`_:-- PHONE SvCz--Hn" ,OP" F' J4L.rJ .I.� COM �T 371 /. ;.J1 :}:%. ... . :-- PHONE SVC-SS-BiJ'- ¢, GFT, ., 12'.41 li cam.;, y.,_ 111::_..;.,1-4�:.:_1-- FHONI= SVCS-SYC CYP; F'R'r:: 4'=x.71 FHON £VCE -CITY ON LIQ+E PHO!;£ SVCS-HERITAG= PR": 57.1i} �iC }r}1-==.-42iL.1-- ==3";E SVCS-5YC CYN F'RIK PH�� Ji JJ-51,,At^Dn_ GtfN _. TOTP_ "FF'AIL= iti, U!• 1_ila TDTr:_ VOUrHEF;g T' L I1;j£ VE'tY-;JF; YOU_ HAAS 1 .00 D l�'i'1'HER.- T TAL i�_._, _:._ arl i}.t . TOTAL DUE VENDOR HAWORTH 1:1114 }F }-4F«ii-- 711c 180cll. c'_ WORKSTATIONS -SUITE 100 42, 26'3. 92 TOTAL PREFAIDS f�(} TOTAL VOUCHERS 42,263.98 TOTAL DUE VENDOR 42,26'.98 MIKE HENER Y 0'."15350-45305— BANE -CON COPItPR;-6/1, $((},0( f; /21;1Go: 34:= 4i T07Aj V0UCHr.- Or} 3lAMOWD RUN �/i6/199G 14��� ��B ��I�� PAGE.9 07 f -1�1p� PREPAID FUND/SECT-ACCT'PROi rT ACCT PO # TNVOTCE DESCRlPTION AMOUNT DATE CHECK HIGHPnINT VV14O95-42111-' 60 DlGITA_ PRE PRESS SRVCS 129.9� (ft14VY5-42111-- 6VY9 62861 DIGITAL PRE'PRESS SRVCS 2L.65 TOTAL PR[PAID5 .00 TOTAL YOUCHERS 15\.55 TOTAL DU_ VENDOR 15\.55 HIRSCH & ASSOC}ATES ' 2505310-��15'O65p8-4o415 4673 CONSTR/MGMT SVCS-PANTE 12,605.3� TOTAL PREPAIDS .V0 TOTAL VOUCHERS 12,605,30 TDTAL DUE VENDOR L2,605.3V HITT MARKING O015210 -4120O'' 737O 1l3963 PRE'lNKEO STAMP-PLNG 55.�� OO152i0-41200'- 11 215 RED lNK-PREINKEDGTAMP-PL 26.97 TOTAL PREPAlEE: .00 T8TAL VOUCHERS 82.3V TOTAL DUE VENDOR 82.3� KARENHOLDER 00i5350-�410O- �9 COMM M7U'6/25 40. 0C TOTAL PREPAIDS .OV TOTAL VO8CH[RS 4V.VV TOTAL DUE VENDOR 4O.00 HOME DEPOT 12552l5-42355'' 7719 ^11664 HOUSING REHAB PROJ SUrPLS 1.642.07 00�5331'4221V' 6127 -OPEN 8jPPLIES'SYC CYN PRK 3V.35 TOTAL PREPAlDS .00 TOTAL ,672.42 TOTAL DUE VENDOR 1.672.42 CLARl5SA HSU S0�-3478�- 26J48 RECREATION REFUND 40. 00 TOTAL PREPAIDS .O0 TOTAL VOUCHERS 40'0O TOTAL DUE VENDOR 40.00 HI ISH FAMILY FUN C[NTER O01535O-4531V-' 7318 2010 DA't CAMP EXCURSION -6/1;S1 3Y2 .00 TCTAL PREPAlDS .0O TOTAL VOUCHERS 392.0O TOTAL DUE VENDOR 392.00 HYDRO SCAPE PRODUCTS 1385538'42210-- 7420 12725760V WIRE LOCATOR-DIST #38 175'O9 14L5541'42210-' 742C -127-257 N` WIRE LUCATOR'DIST #41 175.�1 0015310'41200— 742{' 1272576VO WIRE LOCATOR -PARKS 175,09 \39553Y'4221O'- 74 WIRE LOCATOR-DIST #3Y 175.VY TOTAL PREPAIDS .00 TDTAL VOUCK�� 7O�.38 TOTAi DU YBNDOR 00 7.38 PACE! 10 PREPAIL �1.90 -271.90 5.�7 51.6� .00 J15.91 3�.91 .O0 3,L C. 3'869'.78 :T71 OF �IaMON� �� RUN DATE. 14:47158 YOUCHER FPI�I'TEF THRU� 07/21/��� FUND/��T-ACCT-PROJECT-��T PO # lNVDlCE DES�RI=TI]N IM�� IY SYSTEMS lNC V0�4V9V'422OO-' �456 275515 KONIC' My- lNT-MAY 0014V9V'42100'' 645� 2755L5 COPY CHARGES -MAY TOTAL PREPAlDS TOTAL VOUC��S TOTAL DUE YENODF INLAND VALLEY DAILY BULLETlN 31��� ��A�Bl����� V�\404V'42115— 727 315;344� PUB HRG'�Ll NO 4(A� �1'ZN10— 31�31�� L E[F�A. �-FPI 31J,�1\6 LEGAL AD'�� ��i9 m) -2301O-' 31�811� LEGAL AD -FPL �+19 'mTAL FRB4IDE TOTAL VOUCHERS 73TAL JUE VENDOR INTERNATIONAL SERVICES M 0014411-45410— 7159 395� CRDSSING GRD SVCS -JUN[ TOTAL PREPAIDS TOlAL VOUCHERS TOTAL DUE VENDOR JACK I�TlK VV15553-44\0O-' T&T COMM MTIS-6/11 TDTAL PRCEP AJDS TOVOU�HERS TJTAL �� V�0OR FRANCESCA IZQUIB0O VO1'347�0'- 26985 RECR-41.ION REFUN� TOTAL LREPAIDIC T0TAL VOUCHERS TCTA� DUE VENDOR JACKS LOCK & KEY Vt14O90-2210- 4 7567 � 26i8� REEY-�EW CITY H�l SUlTE �DTAL PREFAlDS TOTAL YOUCHERS TOTAL DUE VENDOR JAlN 001'34780— 26280 RECREA7ION REFUND TOTAL �REPAIOS TDTAL VOUCHERS TOT�� DUE VENDOR JUDICIAL DATA SYSTEMS CURPD�ATI0N V014411-45405— 59v7 OPEm PCITES'JUHE �� �O!441�'454C�-' 5YY7-OPEN REvIEW PROC�@l�8'JUNE TOTAL PREP�IGS T0lPIL YSUCHERS T8T�L DUE VENCOH PACE! 10 PREPAIL �1.90 -271.90 5.�7 51.6� .00 J15.91 3�.91 .O0 3,L C. 3'869'.78 RUN. DATE: 0,7/16/199'1-, 14�475C FUWD/��T'ACC 'PROJECT,ACC 0EtlIC����R Cm1-23VO2— KRISTINE KOREN 1ICHEA LARCHEVEG�� LASERLOCK SPECI�IES KELLY BE J@�LEEOPINH-RD-�11 B| �—LTki F—E]H71-F J E 07/������ F� � I��ICE DESCRI�TION 4 5�12 REF�ND/DEPOSIT-SUMTRDGE �A P't",BAl� T017 A. -L VOUCiERE TOTAL DUE YEN0OR 2668i RECREATION REFUND TOTAL PREPAlDS TDTA_ YUUCHER5 TOTAL DUE VEND -Or, 7434 LASER RADAR GUNS(3} TOTAL PREPAIDS TOTA_ VOUCHERS TOTAL OUE V�0OR RECF"ATION REFUN5 7DTA� PREPAIDG TOTAL VODCHE FS TOTAL DUE VENDOR 7435 V0LPS.-R RADAR HDLSTERS TOTAL PREPAlDS TOTAi VOUCHERS 704L DUE VENDOR 471O8 REFUND'PETERSN PRK DEPOST TOTAL PREP�lDS 7O7AL VOUCHERG T3T�� DUE VENDOR 43��3 REFUND'T[NY TOT CL4SS TOTAL PREPATTIS TOTAL VOUCHERS TUTADUE VENDOR T&T C1Mw MTG'6/\� TOTAL PREPAlDS TOTAL VO-CHERS TBTAL DUE VENDOR TV COMw MTG'6y\1 T0T4L pREPAIDS TOT Ai VOUCHER� TOTAL DU� V[N3OR PAGE' 11 � 4 Cj.0 0, ^� 4U.0"' 40.00 ,00 '� 9c).(1,_1 � .00 ,S47.34 ... 645.34' 645.� .00 1�.0V \31.0V 134.00 4V.c", .0O 40.00 40.� 4V.06 .0V 4 00! 4 lOO —�n OF DIAM3u3 �� RUN DATE' 0y16!1998 14:47�58 VUUCHER R. ��� PAGE' 12 DUE THRU' 07/3/1��C PREPAID FUND /SE�T'ACCT-PROJECT'ACC PO# I�0ICE DEE�RIcTIOu AM0UMT ��E CHECK ��ALlE LISl�� Vo1 34780- 2675. RECREATIOh REFUND 25.00 TOTAL PREPAIUS TOTAL Y0tCHEPr- 25.0o TOTAL Di I- VENDOn 25.00 LONG BEACH JR. CON[ERT :-:AND VV15350-45305— 735� BAN8-CO� IN PR� 7/1/9807/21/1998 36902 TOTAL Pp[FA7DS 75O.8O TOTAL DUE VEKDOR 750.0S LOS ANGELES CHILDRENS MUSEUM O0�5350-4531O- 7317 DA` CA�p EXCURSlON'�/30 2O1.0� TOTAL PREPAITS .00 =AL YDUCHERS 201.0C TOrAL DUE VENDOR 2O1.00 ;-0S ANGELES COUNTY PtOiHC WO7-'Kg 0O1583�-45300'' 61�� 98OV��1515� sum.. MAlN-'MA\ 1�2.75 VV155�O'45�*'' 7261 �5258 D -ST AH -1- 6VCS-MAY 308.O5 TOTAL PREPAI�S .OV T0AL 45O.80 TOTAL DUE VENOOR 45O.80 THAN* LY 126�411-42340-' REIMB'TRNE 4/22'24 33.91 TDT�L yREPATDS .VV TOTAL VOUC�BS 33.Yi T --TA- DUE VE�0R 33.Y1 MAGlC M23�TAIN O01535O'4531O'' 7319 76V3 DA CAMP ��CURSl8M-�/24 820,0V TOTA� PREPAID5 .V0 TVOUE-HERS 820,oO TJTAL DUE VENDOR -V VV MAGNUS I^�ER�JIVNAL 0014096-421�0' 6968 101815 CHINESE P8NT ON But CA�� i5V.VO TDTAL PREPAlDS 70.7AL VOUCHERS 150.O: T0TAL DUE VENDOR �5O.VV DEBRA MAR4WI 001-34740-' 25921 RECREATION REFUND 55.00 TOTAL PREPAlDS .VV TQTAL VOUCHERS 59.00 TOTAL DUE VENDOR 59.00 HELEN A MICHELS 0O� 23082'- 44607 REFUND/DBOSIT-HRTCOMCTR 2VV.V0 TOTAL PREPAIBS .VV TOTAHL VOUCHERS 2V0.00 TOTAL —E VB0DR "O', )o RUN DATE-. 14�47:5;- �UCPIER PAGE' 13 �'E THRU� 07/21/\�9R PREPAID FU���'��-P�JB3'�� �# I�OI� DESCRI�I3N A�U� �� MID�JECIT COAST 0V1535O'45305-- 7390 BAND-COm lN "RK'7/22 700.VV TOTAL PQEPAlDS TOT A. VOUCHER8 700.00 TOTAL DUE VEN0R 700.00 ELI74BETH MILLER VV\'23002'' 4632Y REF�0/DEPOSIT'HTGCOMCTR 200.0O �OTAL PKEPAIDS .00 TOT�L VOUCHERS 200.0C T3TAL DUE VEN0OR MIRACLE RELREATION E11�I7MENT VO1532O-422iV- 455599 HlSC PRK EQSlp'SUMTRDE� 21.22 TUT�L PREPAID5 .00 TCTAL YOUCHER� 21,22 TOTADUE VENDOR 21.22 KAIUMI �IZO5E VO� 34740- 25914 RECREATION REFUND 59.O0 Vo�-3474O-' RECREATION 25914 RECREATION REFUND 118.00 TDTAL PREPAIDS .O0 T3TAL VOUCHERS 177.0O TOTAL DUE VENDOR 177.00 MMASC VO14O3O'42330'- C7-FR177AL 185.V0 TCTAL PKEPAIDS .0V TOTAL VOUCHERS 185.00 TOTAL 707 VENDOR 185.00 MOBIL 6337 -OPEN MAY FUEL -SEN GOVT 19.78 VV�5210-423\0- 6337 -OPEN MAY FUEL -Pi -NG 39.0O 001531V-42310- 6337 -OPEN JUNE -FUEL PRK & REC 209.46 oV1531O-423l0- 6337 -OPEN MAY FUEL-PRK & REC 189.73 VV�409O-42310-- 6337'OPEN JUNE -FUEL GP! GOV` 27.96 TOTAL PREPAlDS .00 TOTAL VOUCHERS ��.93 TOTAL DUE VENDOR 485.93 R0LAND MORR"S 0,0|5553'441O0- T&T COM" MTG'�/11 48.VO TOTAL P�FPIDS .00 TOT" YOUCHERS 40.O0 TOT�L DUE 'VEND -OR 4O.VO GIN, ilLjc�SELMAn V03473O- 442�7 REFUND-EXCUR6 6/27 28 13Y,O0 TOTAL PREPAIDS .00 TOTAL VOUCHERS �39.00 TOTA� DUE VENDOR 139.0O FAILACE PAR' 0V1535V'��1O— 7323 COD8�L DtP EXCURSlUN 7/01 203.00 VO�-10200 ' RUN DATE: O7/16/19518 14/47:58 FREPAIUS 20,N0,00 07/21/1998 13 .00 14 TOTALVOUCHER�. DUE THRJ-� O7/21/1�8. Vv�-102O0-- 203. CIV PAY��LL TRANSFER-PP12 TOTAI DUE YENIJOR TOTAL 20,00 PREF Al FUND/S E CT -A O'C'T-PROJECT-ACCT PD ¥ INVOlCE VOUCHERS M0UNT 597 CHECK NELSONICS RECREATION REFUND 65,00 VV15'Su-453O5- 11193/PO738�_ SOU�D Or IN PRK-8/� .500.00 O01535O-453O5- 11194/PO7383 SD�0 S�S'CON IN PRK-8/12 5V0.V0 V0535V'453[�-' 111Y2/PD7383 SOUND �Y� COu TN PRu 7/2v 500.00 VO15�5V'453O5' 1�1v�/PO7333 SOUND SYS COw IN PRK'7/�2 500.00 VV1535V'45305-- 1l188/PO735� SOUND SY5'CO* IN PRK'6/17 �W.0O 07/2L/i9Y8 3434* 453O5-' 1118Y/PU7353 SOUND 5�S'CON lN PKK'6/24 �*.VO 07/21/�9Y8 34344 0015350%--45305-- SOUND SY5'rm lN PRK'7/1 510!.) 00 07/21/1Y�� ��O3 T�T4L TOTAL PREPA�DS 1,5VO.V0 MYUNC P�K TOTAL VOUCHER5 2,000.00 VO1-34J80'- 2640� TDTAL DU[ VENDGR REFUNG 3,500,V0 oV� 34 FAILACE PAR' 0V1535V'��1O— 7323 COD8�L DtP EXCURSlUN 7/01 203.00 VO�-10200 ' T-jTAL FREPAIUS 20,N0,00 07/21/1998 13 .00 TOTALVOUCHER�. 6O,NN.C* O7/2\/1Y98 14 Vv�-102O0-- 203. CIV PAY��LL TRANSFER-PP12 TOTAI DUE YENIJOR TOTAL 20,00 ALIS PAN0SlAN TOTA� VOUCHERS .O0 001-34780-- 26832 RECREATION REFUND 65,00 TOTAL PKEPAIDS .00 TOTAL YOUCERS 65.V0 TOJAL DUE VENDOR 65.00 Kl HuNl PARK VV�-347D0— 267O7 RECRCJION REFUND 55.00 TOTAL PREPAlDS .00 TOTAL VOUCHERS 55.00 T�T4L DUE VENDOR 55.00 MYUNC P�K VO1-34J80'- 2640� R[CREATI0V REFUNG 25,00 oV� 34 402 RECREATION REFUND 0 VO1 3478C-- 26402 RECREATlOW REI 60,0O �D7u� PR EF DS .0O TOTAL VOUCHER" 120.00 TDTAL D�E VENDOR 12O.0O DONNA PAYNE REP�����ION 39.00 0'ALPREPAI� .� TO�1. j� �_ I R S 2.Q,0 ��ROLL TRANSFER VO�-10200 ' AJUSTMENT'PP\3 20,N0,00 07/21/1998 13 VO1 1C2O0- PAY�OLL TRANSFBR'PP14 6O,NN.C* O7/2\/1Y98 14 Vv�-102O0-- PAY��LL TRANSFER-PP12 60,VO0.00 07/21/1998 12 TOTAL PREPAlDS \40`OOO.0O TOTA� VOUCHERS .O0 TOTAL DUE VENDOR 14O`000. -DO CITY OF Dl4MJND �� RUNI DATE, 07/16/1998 14:47,58 VOUCHER REDl5TE: PAGE' 15 DUE THRU! 07/21 /�_7K PP.FTr FI�! 0 AMOUNT CHECK PER21- HEALT� 0V�'2\1V3'- JULY HEALTH PREMS 8,474.40 07/21/1998 36Y14 OO\40Y0-40093'' JULY ADMIN FEEO7/21/1998 36Y14 TOTAL PREPAIDS 8,466.27 TOTAL VOUCHERS .Oc TOTAL DUE VEND0` 8,466.27 V0�'21109— PP13f�TIRE -0N71- 3,711.61 07/2 /1. 0O1'2�1O9— PPl�4_MlLITARY CONT;B07/21/1�� �910 U:i-211VY— PP12 ��lRE CONTRIB'EE 2- 79r 07/21/1�K 34345 C��-2U09— PP12 MlLTTARY CONTRl8 O7/ 1/1�� 34345 PP13-RET�� CONTKIB'BR �12RBIRE�N��� 3,��'����/19� ��5 *}1'2l109— PP14'MILT�R CONTRIB ��.69 07/21/1�� ��11 PP1�-RE �� CONTRl8-EE 3.819.31 07/21/1�- ��1x 001'211O9— PP14fTT R CONTRIB'ER 3.��.18 S W31\ TOTAL PREPAIDS 0T����� .� A��A�D��TB 0TALFREFAIO'S .� TOTA,. YOUCHER5 2655.0O TOTAL DUE VENDOR. 265,VO POMOWA UNlFIED SCHOOL DISTRICT Cm�535V-4214C— 6334 9B11«'� FA�_ILIT� REN J1 17Y.V0 2015J5O­4211410+- 6334 9811D'� FAr.ILITY RENT-APR'MAY 1.514.O0 Tn-T-1 PREP I'S .� T�AL 'Pi 7, 1,693.O0 CW1443 '��03-- 7566 9600425' JU Y'ANIK CNTRL SVCS 4,C -7 0TA" PREPAlDS) .00 TOTA VOU HER12 4.959.17 TOTAL DUE VEm0R 4,9515R.17 "RO-7E7I0N' EFRYICE �u���1-42��— 04248O� ��y ALRn SVCS'��SVO3R 23.32 T7)T� ��Al� ,0O TOT�L VOUCHERS 23,32 T3TAL DUE VENDUR 23.32 M",MT 2*5 Cl.0 TA_! P P EPAID 3, .0O 0' VOUCHERS: �.00 CITI OFDlAMONDBH--r RUN DATE' 07/16/19928 14;47.58 VOUCHER DIIEGISTER PASE� 16 DUE THRU. 07/2Vll�-- PREPAIC SET-��'�O��-�� � � lN�l� DB�I�I� �O�T �� CH�K PUrr""lSS FRSSE-RSI 0O15556'440OO'' 7107 9368 PLN CHu'57 FW\ LAN0SCAPND60V.0� 07/21/1998 34349 TOTAL "Er pr, 6OO.0V TO�� VOUCHERc .Vv TOTAL DUE VENDOR 6O0.VV PURSUIT INC 1264�11-46250-' 70Y� VV14212'I 4 LIG9TBAC'VLNTF� PTRL "EK" b84.34 TOTAL PREPAIOS .8V TCT 684.34 TOTAL DUE VENDOR 684.34 MICHEAL QUARRY O01-347--' 26317 RECREATION REFUND 56,0V TOTAL PREP�IDS .0V TOTAL VOUCHERS 56.00 TOTAL DUE VENDOR 56.0V R & D B0EPRlNT 1, 1642" 7453 PRTINTS'GIDS SDWAU< RAMPS 247.7V TOTAL PR�FAlDS .O� TDTAL VOUCHERS 247.70 T���L DUE VE��R 247'70 R.C.�.S. lNC, DBA �i531-4641�' �� �� S���N�'M��HILL PK T­� -PAI� .� TOTAL VOUC-- TOTAL DUE VENDOR 2,2SV,O0 R�LPKS GRO[�R� C��AN/ O015350-41200- �137 Y5�29 MISC REC��ATlON SUPPLS 28.04 O�!4O10-41�W-- 658�'OPE14 SUpPLIES'CCyCi 99.57 O014090-41��- 6584'OPE,� SUPPLlES'GEN GD«T TT -,- 38,98 TOTA� DSTOTAL 01 T AL DU--- VENDOR 166.59 ROBFRT �. SC��TER PRODUCTIDN5 0�15350'453O5- 8P r -CON lN PRK'6/24 1000.O0 07/21/1998 34342 TOTAL PREPAID5 00"j. 60 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1.000.00 LAURA ROMERO Vo1'2�W2-' 47142 REFUND/DEPOSlT-SYC CYN50,OO TOTAL PREPAIDS .00 TOTALoOUCHERS 5O.00 TOTAL DUE VENDOR �0.O0 FRANK SAIZ VV1'34780-- 26630 REC���TIUN REFVND 90.110 TOTAL PRE-PAIDS .00 TOTg.L VOUCHERS 90. 00 TOTAL DUE V80OR 9O.00 PUN[ DATE. 07/16/`49O 14;47,58 GE: 17 O7/�1/1_7'�� PREPAID FUNO/��T'ACCT'PROJECT-A�� F� # I��ICE DES��l�TIJN �0�� D�� CH -11 LAR.RY SALAZAR 001'3478S- 26�� REC�E�Tl�m �EFUN[/ 40.O0 TOTAL PREP4I�S .O8 TO f% VOUC9EF, 5 4O.O{' TOTAL DUE VENDO-n 4O.O0 SAN GABRI[L VALL-.Y ENGINEERS ASSC. 001555� 42315' SEm MT 14._. 15.V0 O7/21/1998 3434O TDlAL PREFA�DS TOT"_ VOUCHERS .0V TC,lAL DUE VENDUK 15.00 SAN GABRIEL VALLE\ TRlBUNiE 00\4V�O'42115' 7274 2259O LEGAL AD'LLAD 39 665.28 00140,40'42115- 727� 0059G LEGAL AD-LLAD #38 256.16 001404V'42115— 7451 0O596 LEGAL Ar -LLA 38 48".76 0O14OuV-42115'- �27� O6042 LEGAL AD-LLAD 4l 866.88 00�'230\V-- 18044 LEGAL AD -FPL 9S-018 75.3� O0\'23OiV-' 18044 LEGAL AD'FPL 98-019 75.36 001'2301V-' 18O44 LEGAL AD -FPL 98-020 75.�� TOT'AL PRE PA[OS .0O TOTAL VOUCHERS 2`504.1� TOTA� 3UE VENDDR 2,5V4.16 SA PAD IILL A 0 01535V'4 5 3 05' 73� BAND -CON' IN PRY 7/29 700.00 TOTAL PREPAIDS. .0V TOTAL VOUCHERS 700.00 TO7AL DUE VENDOR 70O.00 SCAN NATOA 00\4036-�,15'' 90/9Q---,MEM8ER D�-FRTZL-FY98/99 50.O0 O014030-42325- GEN MTS-t/18-FRITIAL \5.O0 07/21/1998 34343 TOTAL PREPAlDS 15.00 T0� VO��� 50. 00 TOTAL DUE VENDOR SHESHUNOFF INFORMATION SERVlEES OCl4V3V-4232O' 7436 88Y99� MNGR'S GCE'HUMRSRCES'PU8L 299.75 TCTAL PREPAIB5 .00 TOTAL VOUCHERS 299.7� 7OTAL DUE VENDOR 299.75 3HOPPlNGCV�7BBTOD'.i 00L409�-42115'' 7018 AD -78229 JUNE AD-lCSC PU0LICATN 1,84O,00 TOTAL PR E FAIDS .00 TOTAL VOUCHERS 1,848.00 TOTAL DUE VENDOR 1,840.00 SIR SPEEDY 00114095'42110- 682o 25355 CUvIES'COMMUNlTY CALENDAR 89.31 TOTAL PREPA[DS .00 TOTAL VOUCHERS 89.31 TOTAL DUE VENDOR 8Y.3l PAGE� 0 FREF A. 11: 55.LV .C$ 55.1V .00 25.6i 70L82 77.V6 22 3,4 5 472'.56 16.40 66.7. 27 4 0.55 15O.19 29�!-.64 104.G7 27.� 4,11O.5V �7.V1 7`73- 0, 55 82.7 �4 .O0 82.7r �.� 00 �.� �.0 4'31 2.1 Q' 0 7 /21/\996` 3691"' -14.5O (V/21/1�0 0 13 222.�7 /21/19. 36913 b4 0.(i '— CI�����8� RUN DATE: 07/8/1998 14:47:58 VOUCHER R[3l'�7E: D U E THRU� 07/li/�998 FUND/��T-ACCT'pR��CT-ACCT PO # l��lCE ��SCRI�TI]N S��RT & FlNAL V01535�'4531S-' 6121 TINI/ T�T SUpF'-IES TOTAL PREPAI�S TOT";_ VOSCF TOTAL DUEVENDO' SONG O01-34780- 265�2 RZ"CREATIO� REFUND TOTAL PREPAlO9 TDTAL VOUCHERS TOTAL DUE VENDOR SOUTHERN CALIFORNlA EDlSON 0O15313-42126- ELECT SVCS-HRTG PRK 132 -538-42126'' ELECT SVCS'UlST #38 V015319-42126' ��CT SVCS-pETER�M M--.' 001405JI'42126-' ELECT SVCS -COM SVCS CTR 8O15316-42126- ELECT SVCS -MAPLE HILL �l5322-4126'' �E� ��'K� KEA6AN 0315�5-42126 B - ECT SVCS-STARSHlNE �K 0015314-42126'' ELECT SVCS-HRTG COM CTR 0015311-42126' ELECT SVCS -PAUL GROW OO15328-42126' ELECT SVCS'SUMMITRIDGE 0O15�31'42126- ELECT SVCS-SYC CYN PARK 0O1409l'42126'' ELECT SVCS'COM SVC CTR 13855J8-42126-- ELECT SVCS DIST #38 S01551V-42126'' ELECT SVCS'TRAFFC CNTRL 1395539-42126' ELECT SVCS DIST #39 TO7AL PREPA�D8 TOTAL VOUCH E S T0TA.L DUE VENDO� �OUTHERN ��IF0,RNlA GAS COMPf%Y O015314-42126 GAS SVCS'HRTG COM CTR TOTAL PR�PAlDS TO -;,LL VCLCHER6 TQTAL DUE VENDOR MARK ST. AHAT 12�4411-42340 RElM9-TRG'4/22-24 TOTAL PR[PAlDS TOTAL VOU,FRS TDTAL DU[ VENDOR STANDARD 1N'S URANCE QF OREGAM 00\'211O6-' JULY -LIF[ lNS PREMS O�1'211O6- CREOlT FRX MA� BlLL 00�-2�l06-- JULi-cU FPL LlFE ME PREMS TOTAL PREPAlDS TOTA!� VOUC�EH5 TOTAL DUEVE�0R PAGE� 0 FREF A. 11: 55.LV .C$ 55.1V .00 25.6i 70L82 77.V6 22 3,4 5 472'.56 16.40 66.7. 27 4 0.55 15O.19 29�!-.64 104.G7 27.� 4,11O.5V �7.V1 7`73- 0, 55 82.7 �4 .O0 82.7r �.� 00 �.� �.0 4'31 2.1 Q' 0 7 /21/\996` 3691"' -14.5O (V/21/1�0 0 13 222.�7 /21/19. 36913 b4 0.(i '— -Ju RUN DAT E: 1,)7/I k/I I-Kr�­ 14:41 58 �tjr,,LjrR0­�,l-TCZ PREE PA i D FND/��rT'ACC-PRO 0. iNVOiCIE:SRlTI AMOUNT DIA TE CHECK SU8WAY 0014V9O-42325- 6957 -OPEN 4 CORNER6 MTG-6/29 10.38 TOTAL PREPAlDS ,00 TOTAL VDUCHERS10.38 TOTAL DUE VENDOR lO,38 JlNH SUN O0i'34780- 26545 RECREATIO� REFUND 1�0.00 TOTAL PREPAIDS .O0 TCTAL VOUCHERS 1�0.00 T0AL OUE VENDOR 110.00 171; CHIAN� S0N V01 -3478V'' 26�08RECRE�TIOw RBUND 91.0O TO7AL PREPAIDS .VV TOT'L VOIrERS 91 .00 ��AL DUE YENDOR 91.00 J! it TAN VV� 3478V- 2�544 RE1REATlON REFUND 90.00 7 7AL PREPhIDS .00 TOTAL VOUCHERS 90.0O TOTAL DUE VENDOR 9O.00 T[8RA'CAL C0NS7RUCTI[NI IN- C C")' V01�Y-50-45500-' 7084 EEM TREE PLTG PRJ'MAY �,710.V0 O7/21/\Y98 34348 V0�55��'455V0 7S84 � [E� TREE p! 7G PR�'�/2/v8 15.47 5,71 07/21/1YY8 34:50 TOTAL PREPAlDS 17,185.7l TOTAL VOUCH�� .0O TOTAL DUE YENDOR 17,1O5,71 TIME OUT PERKNNEL VO1521V-44O0O— 728G 323� TE�P'PLN� S.-CRTR- W/E_./21 �52'32 TOTAL nREPAlDS .00 TOTA� VOUCHER: 252.32 TOTAL DUE �ENDOR 252.32 TOT�� PLA� INC. 0V13510 -440O0- 772O 058583 LAGOSUITE 19V 600.00 TOTAL PREP4IOS .00 TOTAL VOUCHERS �OTAL DUE VEMDOR 600.00 TOWN & COUN.7-FY FLDOR C8VER0GS V014090-46310-- 7721 232�A CARPET -SUITE 190 2,��.O0 TOTAL PREPAIDS .00 TOTAL Y8UCHI ERS 2,855.00 TDTAL DUEE VEK0OR JUDY TRAN 0:` 1'3478O'- 26313 RECREATION REFUNC 80.00 TOTAL PREPAIDS '00 TOTAL YO0CHERS 80.00 TOTAL DUE YEr4D0R 81,11.00 CIT, OF DTAMGNPAR RUN DATE' 07/16,11998 14:47:58 VOUCHER RSGMFTE� PAGE: 20 DUE THRU; 07/2i/1 9 c'� PREPAID FU0/SECT-ACCT'PROJECT-ACCT INVOICE �E��IP��ON AMOUNT DAT-ClECK UNITED STATES PUSTAL SERVICE V014091�-42120'' PDSTAGE E:EPLEN1SH*ENT 1,5oO.O0 �0AL PREF, DS TOTA� VOUCHER5 �,5�0.V6 737AL 2U� VE��OP 1,�0O.V0 URz IGN STUDlOS 00�5218 4425V- �545 8425� DVLP COD�'PRU� SYCS-APR u.67S.T4 TOTAL PREPAIDS .0V TOTAL VOUCHE, 4.670.74 TGTAL DUE VENDO: 4,670.74 V7RGlL'S MDBlL HART OO1409O-423iO- ��3�'O�� APRl� FUEL-GEK GOV� 76.61 00153�0'423\0'' 6336 OPEN JUNE FUEL-PRK K SEC 8�.37 Or! 14O3O'423iV'- C, EN M�Y CM G. 25.76 00140Yo'423!0'' 6336'OPEN MAFUEL-GEN DOVT 42, 09' 0014O90-4231,0— 3U� GOT�36OP� JUNE FEGEN V 49.66 O01531O'42310'- Q36 -OPEN MAY FVEL-PRK & REC 52.V5 OO15,310-4231V' OPE; APRIL FUD -PF & REC 75.13 0014V30'423�O' 6336-OPEK APRlL FUEL~ClTY MGR 34.04 C@1�03O'4ZA1V' 6336'OPBx JUKE FUE� CMGR \9.34 TOTAL PREPAI0S .VV TOTAL y[0CHERS 459.V5 rOTAL VE!iL[R 459.05 R.]N VIRGINKAR 00%15553'441(if -' T[T COMM, MT8-6/11 4V.00 T�TAL TDS .00 TOTAL VDUCHERE, 4V.0V TOTAL DUE VENBOR 40.00 VISI,14 SERVICE PLAN 0u1 -211 o7-' JbLY VlSlON PREM5 90`;�.16 07/21/1998 36912 TOTAL PREFAIDS 909.16 TOTVOUCHERS .O0 TOTAL DUE_ YENDOR Yo9.16 ALNUT VALLEY WATER DlSTRlCT Z, t.-- WATER USAGE-RON REAGAN 1.008.45 1415541-42126- NATER USAGE-DIST 441 4.084.21 0015558'45510-' TREE WATERING SVCS 118.52 0015325-42126'' WATER USAGE-STARSHlNE 949.3Y 1385538'42126' RECYCLED WATER USAGE 228.32 TOTAL PREPAlDS .00 TOTAL VOUCHERS 6,388.89 TOTA 1- DUE VENDOR 6,388.89 WASTE MANAGEMENT O0L535V'45�05-' 7454 826O524SlNV RNT-CONI NPRK-6/i7,24 "A0.00 ��AL PREPA0S .OV TOTAL VOUCHERS 30O.00 7OT`L OUE 1­13OR 300.0V �ITI Or DlAlkON F A:� � DATE' 7 RUN10:/16/1199E3,/16/��� 0'47:58 VOUCHER REGISTF, PAGEt 21 NUE THRU� 107/21/1--:98- PREPAID FUN 7! PKSJECT-ACCT PO # ICE D�S�RlPT�DN AMOUNT DATE CHECK PRIDGETT WELCH 001'34740- 2598v RE[�EATIGu N[ TOTAL PREPAIDS .00 TDThL VUU[HEF,S 5�.O�` TOTAL DUE VENDO� 59.00 WELLS FARGO BANK 0O14O38-42310' ' F�L'C��� O5.28 r,7/21/1998 36909 V�}4O1O-4233O'- I��C CON= �AANG 201.0 O7/21/19Y8 36907 0V14830-42325' MTGS/CM��-5�13,6/8 1Ol.02 07/21/1998 34909 ;��403J-4���'' ICSC,'CCCA CONF CMGR 886.47 87/21/19YO 36909 VO14O1O-4233O-- ICSC CO�p-O'CONNO� 273.07 o7/21/19YS 36906 O;14010-42330- CCCA/ICSC CONF'HERRERA 305.10 V7/21/1Y98 36908 OO14O1O-�,25'- MTG-5/19/98'HUFF 128'27 07/21/1998 36905 0�l4O10'&�25' MTSS'HERRERA-5/13,14,19 13O.44 (V/21/1Y98 36908 TOTAL PREPAIDS 2.1L2.4� TOTAL )0 TOTfL DUE 1 . Ni[0R 2.112.49 WE�� COAST ARBORlSTS INC 0O�5559'455�9'' 13847-PO7089 MAY -TREE MAlNT SVCE 1,990.K OO15558'455O9CITY WI0E TREE PLNT SVCS 4,62O.0* O0l5558-455O9-- 13913'PO7�� TREE MAlNT SVCS-�/15 825.V0 "MAL PREPAIDS .VV TOTA� VOUCHERS 7,435.O0 TOTAL DUE VE�0R 435. 00 WEST GROUP 0014090-4232O-- 6�57 2��9924 PU5L'CA C�—/JUDCL FORMS TOTAL PREPAIDS .8o TDTAL VOUCHERS 91.36 TOTAL DUE VENID0R 91.36 hANCv WHITE—HOUSE 0014090'412O0'' REIMB-OFFlCE SUPPLS 140.CJ TOTAL PFKERATnS .VV TOT�� VOUCHERS 14V.03 TOTAL DUE VENDOR 140, 03" WILD RIVERS O�1535O'453\�'' 7322 5207 DA� CAMP EICURSION-6/VY 543.06 TOTAL PREPAIDS .VV TOTAL VOUCHERS: 543. 00 TOTAL DUE VENDOR 543.VV WILDLlFE CORR[UOR CUNSERVATlON 0014090-42315-' 0O25 FY 9899 -ANNUAL CONTRlB 500.0V TOTAL �EPAIOS .00 TOTAL VOUCHERS 500.00 OT A" DUE VENDOR 5VV.00 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. C� TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21,1998 REPORT DATE: July 14,1998 FROM: Terrence L. Belanger, City Manager TITLE: Notice of Completion for Traffic Signals Installation on Diamond Bar Boulevard at Palomino Drive/Gentle Springs Drive SUMMARY: The City Council on December 2, 1997, awarded a contract in the amount of $96,543.00 to Macadee Electrical Construction with a contingency of $9,600.00 for traffic signals installation on Diamond Bar Boulevard at Palomino Drive/Gentle Springs Drive. The final construction contract amount was $100,033.00. The final job walk was conducted to determine the adequacy of all constructed improvements. RECOMMENDATION: It is recommended that the City Council accept the work performed by Macadee Electrical Construction and authorize the City Clerk to file the proper Notice of Completion and release any retention amounts per previously approved plans and specifications. LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specifications ►�+•�«�p•k••► _ Ordinances(s) Other: (Notice of Completion) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed NIA —Yes _ No by the City Attorney? 2. Does the report require a majority or 415 vote? Majority 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? N/A —Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes I No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belang City Manager Mmes DeStefano Deputy City Manag r c:\VAP60\LU4DAKAYNA43EN-99\adDBPAJ.OMNO.721 David G. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 21, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Notice of Completion for Traffic Signals Installation on Diamond Bar Boulevard at Palomino Drive/Gentle Springs Drive ISSUE STATEMENT: File and submit for recordation a Notice of Completion for traffic signals installation on Diamond Bar Boulevard at Palomino Drive/Gentle Springs Drive. RECOMMENDATION: It is recommended that the City Council accept the work performed by Macadee Electrical Construction and authorize the City Clerk to file the proper Notice of Completion. FINANCIAL SUMMARY: This process of filing Notice of Completion has no financial impact on the City's 1998-1999 budget. BACKGROUND/DISCUSSION: The City Council, at their regular meeting of December 2, 1997, awarded the contract for the installation of traffic signals on Diamond Bar Boulevard at Palomino Drive/Gentle Springs Drive to Macadee Electrical Construction, the lowest responsible bidder. The awarded contract amount was $96,543.00 with a contingency of $9,600.00. The final construction contract amount, including change order items, was $100,033.00. On June 1, 1998 Macadee Electrical Construction completed the installation of the signals. Staff has determined that the work is in accordance with the plans and specifications prepared and approved by the City. Prepared By: David G. Liu c:\wr60U,MAKAY\CCR-98\AoMBPAMIN vo.T21 RECORDING REQUESTED BY AND WHEN RECORDED MAII. TO KAbW CITY OF DIAMOND BAR MREET 21660 EAST COPLEY DRIVE, STE. 100 ADDRESS crrya DIAMOND BAR CA 91765-4177 sura ATTENTION: CITY CLERK I SPACE ABOVE TM LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name ofthe owner is City of Diamond Har 3. The full address of the owner is 21660 East CopIcy Drive, Suite 100 - Dimond Bar CA 91765 4. The nature of the interest or estate of the owner is; In fee. (If other thea fere, su" "Lm fm" scat insert, for example, "purchaser under oasdract of pwchasq" or "lames") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned u joint tenants or as tmants in common arc: NAMES ADDRESSES 6. A work of improvement on the property herdnarter described was completed on June 1. 1998 . The work done was: Traffic ftp is Instnllntion on Di2mond B r Bo al yard at Palomino Drive/Gentle Springs Drive 7. The name of the contractor, if any, for such work of improvement was Macadee F,( etri al on tru tion December 2.1997 (If w coubactor for work of improvement as a whole, =at "aone'7 {Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of Calif—ia,andisdesaibedasfowws: Traffic Signals Installation on Diamond Bar Boulevard at Palomino Drive/Gentle Springs Drive 9. The street address of said property is (If no area addrm has bens officially assigned, insert "none' Dated: Vaificahm for hsdividual Owner CITY OF DIAMOND BAR Signature of owner err opporata offs w of awaa named in paragraph 2 or his agent VERIFICATION L the undersigned, say: 1 am the _Deputy Director of Publee Works the declarant of the foregoing ("taaidentor. Managerof , "Ap—or, "OwaaoP. dc.) notice of completion; I have read said notice of oomplctiwr and know the ccntub thereof the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct Executed on 19 _, at Diamond B r , California. °f utp�+rc) (City where signed) (Prraooal aigoature of*$ individual whoa swearing that the cowmta of c:tessera.woarcnxwarccoa>PMernwamro.m the notice of completion are true) DO NOT RECORD REQUIRE AMS AS TO NOTICE OF COMPLETION A notice of completion must be filed for record WrIEW 10 DAYS atter completion of the work of improvement (to be computed exclusive of the day of cornplation), as provided in Civil Code Section 3093. The "owner who must the for record a notice of completion ofs, building or other work of improvement means the owner (or his successor in -interest at the date the notice n filed) on whose behalf the work was done, though his ownership is leas than the fee link . Fa example, if A u the owner in fee, and B, leasee under a lease, causes a building to be constructed, then B, o whoever has succeeded to his snared at the date the notice is filed, must file the notice. If the ownership is in two or more Persons as joint taunts or tenants in common, the notice may be signed by any one ofthe co- owners (in fact, the foregoing forma designed for giving of the notice by only one cotenant), but the names and addresses of the other co- owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest stall recite the nsmce and addresses of his transferor or transferors. In paragraphs 3 and 5, the full address called for should include street number, city, county and life. As to paragraphs 6 and 7, this form should be used only what the notice of completion covers the work of improvement as a whole. Ythe notice is to be given only ofoonpWon ofa particular contact, where the work of improvement is nude pursuant to two or more original contracts, then to form must be modified as follows: (1) Strike the works "A Work of improvement? from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., "The foundations for the improvement"7 (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 ofthe nolice, insist the name of the contractor for the work ofimprovement as a whole. No contractor's name need be given if them is no general contractor, e.g.., on so -Called "owner -builder jobs." In paragraph 8, insert the full legal description, not merely a sheet address or tax description. Refer to decd or policy of title insurance. If the space provided for description is not sufficient a rider may be attached. In paragraph 9, show the shred address, if any, assigned to the property by any competent public or governmental authority. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21, 1998 REPORT DATE: July 13, 1998 FROM: Terrence L. Belanger, City Manager TITLE: Award of Geotechnical Monitoring Services for Meadowglen Public Street Improvements. SUMMARY: Meadowglen Road, between Silver Rain Drive and Ironhorse Canyon Road, has been experiencing seepage problems for several years. The City has been monitoring the conditions and a comprehensive geotechnical study was completed by Converse Consultants West. Plans and specifications are currently under design, however, it is necessary to retain Converse Consultants West to review the plans and specifications and provide close geotechnical inspection as the project construction will be complicated by the high groundwater conditions, buried utilities, and maintaining access to the residential driveways and street. RECOMMENDATION: That the City Council retain Converse Consultants West to review the plans and specifications and provide geotechnical inspection for the Meadowglen Road Public Street Improvements Project, in an amount not -to -exceed $40,000.00 and provide a contingency amount of $4,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $44,000.00. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification _ Agreement(s) x Other: Converse Proposal dated 6/30/98 EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No REVIEWED BY: ►�,IL �V Terrence L. Belang Janh4s DeStefano vi G. Liu City Manager Deputy City ger Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 21, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Geotechnical Monitoring Services for Meadowglen Public Street Improvements ISSUE STATEMENT Shall the City retain Converse Consultants West to review the plans and specifications and provide geotechnical inspection for the Meadowglen Road public street improvements project. RECOMMENDATION That the City Council retain Converse Consultants West to review the plans and specifications and provide geotechnical inspection for the Meadowglen Road Public Street Improvements Project, in an amount not -to -exceed $40,000.00 and provide a contingency amount of $4,000.00 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $44,000.00. FINANCIAL SUMMARY This is an approved and budgeted Capital Improvement Project (CIP) for FY 1997-1998 and has been carried over to FY 1998-1999. The total allocated project budget is $500,000.00 of Gas Tax Fund. BACKGROUND/DISCUSSION Meadowglen Road, between Ironhorse Canyon Road and Silver Rain Drive, has been experiencing a water seepage problem along the street surface, sidewalks and parkways. In June 1996, Converse Consultants completed the geotechnical investigation which evaluated the existing groundwater infiltration and seepage conditions for the project site and provided remediation measures to mitigate distress conditions. Recommendation was made for mitigation within Meadowlgen Road such as constructing a street underdrain system, which would relieve the hydrostatic pressure (water pressure) and control the high groundwater conditions and pavement repair. The street underdrain system would consist of an 8" subdrain pipe system along each curb on Meadowglen Road and to be bedded and buried in permeable drain rock material with a sloped blanket drain extended over the subgrade soils across the roadway. On March 18, 1997, Council approved the engineering design services contract for public street improvements on Meadowglen Road to Dewan, Lundin & Associates. Plans and specifications are still under design as complications and questions regarding construction scheduling, dewatering, settlement, material specifications and County Stonmwater Permits arose. It has become necessary to retain Converse Consultants West to review the plans and specifications and provide close construction observation and inspections as the project construction will be complicated by buried utilities, maintenance of access to the residential driveways/street and the high groundwater conditions. Additionally, surface settlement may occur as a result of water table drawdown (decrease in water table). The construction repairs on the street would also require construction dewatering to lower the groundwater table. The scope of services for Converse's proposal includes, but is not limited to: • Geotechnical monitoring and testing services in accordance with the plans and specifications; • Attend pre -meetings with the City of Diamond Bar and project design team to evaluate project plans, approach, schedule, and public information needs; • Attend public workshops and provide additional consultation and engineering as requested, or required; • Review plans and specifications for the project; • Attend a meeting with the contractor for the project to discuss approach, schedule and methodology to complete road improvements; • Observation and documentation of excavation bottoms; • Observation and documentation of subdrain and underdrain system installation; • Observation and testing of compacted fill material; • Observation and testing of compacted base material and pavement; and • Preparation of Final Compacted Fill report in accordance with the requirements of the UBC. Converse Consultants West will review the plans and specifications and provide geotechnical inspection. During the construction phase of this project, the City plans to retain a Civil Construction Administration and Inspection Consultant. Converse Consultants West will supplement the Construction Administration and Inspection Consultant for the geotechnical aspects of the project. Converse Consultants West was the original firm to conduct the geotechnical study for this seepage area and is proposing the same staff for these services. The proposed fee of $40,000 is based on 8 hours per day for forty-five (45) working days. Converse Consultants West is an approved On -Call Geotechnical Engineering Firm and the services proposed is within the capacity of their existing On -Call Consulting Contract. Staff recommends the use Converse Consultants West based on their previous experience and knowledge of the special constraints of this project. Prepared by: David G. Liu /Rose E. Manela CITU OF DIAMOND BAR AGENDA REPORT AGENDA NO. 6.8' TO: Terrence L. Belanger, City Manager MEETING DATE: July 21, 1998 REPORT DATE: July 14, 1998 FROM: Joann M. Gitmed, Senior Accountant TITLE: Purchase of General Office Supplies for FY 1998-99 RECOMMENDATION: After reviewing proposals from six (6) supply companies, it is being recommended that the City establish an open purchase order in the amount of $15,000 to Office Depot for the purchase of general office supplies for the fiscal year 1998-99. The majority of everyday "consumable" products will be purchased from this vendor, however, larger items (office equipment) will continue to be awarded based upon several informal bids. SUMMARY: The City, on an annual basis, sends informal bid packages out to various supply companies to review pricing on items that are most frequently used by the City. In June 1998, the City sent out eighteen (18) packages to various suppliers. The product list encompassed approximately 96 products that the City uses regularly. If the City uses a specific brand name, the brand was specified on the supply forms. However, if a specific brand is not required, no brand was specified and the vendor was free to quote the price of a brand of their choice. (Continued next page) - LIST OF ATTACHMENTS: SUBMITTAL CHECKLIST: — Staff Report — Resolution(s) _ Ordinances(s) _ Agreement(s) _ Public Hearing Notification Bid Specification (on file in City Clerk's Office) CX Other (Vendor List). 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? Yes No 4. Has the report been reviewed by a Commission? _ _ Yes No Which Commission? _ 5. Are other departments affected by the report? Yes No Report discussed with the following affected departments: _ _ REVIEWED BY: Terrence . Belang Linda G agnuson City Manager Assistant Finance Director CITY COUNCIL RFRnRT AGENDA NO. MEETING DATE: July 21, 1997 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager (} SUBJECT: Purchase of General Office Supplies for r FY 1998-99 ISSUE STATEMENT: Request for open purchase order with Office Depot for the purchase of general office supplies for the fiscal year 1998-1999. RECOMMENDATION: After reviewing informal proposals from six (6) supply companies, it is being recommended that the City establish an open purchase order in the amount of $15,000 with Office Depot for the purchase of general office supplies for fiscal year 1998-99. DISCUSSION: In evaluating the informal bid packages presented by the six suppliers, one company ranked highest in the total number of lowest and second lowest prices. This company is Office Depot. For approximately the last eight years, the City has had a business relationship with Office Depot. During this time Office Depot's commitment to customer service, product quality and low prices has been excellent. It is because of the success of the past years (in addition to their low pricing) that staff wishes to continue with this relationship. FINANCIAL SUMMARY: Revenue - Expenditure - PREPARED BY: $15,000 - General Fund Joan M. �Gitmed, Senior Accountant Nage I wo SUMMARY: (cont'd) Six packages were returned to the City. The bid forms were laid out side by side and color coded for lowest and second lowest bid on each item. Staff reviewed each package to determine which company proposed the highest number of lowest and second lowest prices. The results are as follows: *Percentage of Total equals the total number of lowest and second lowest bids divided by the total number of products bid on (96). Office Depot has the highest percentage of total lowest and second lowest prices (66%). The City has conducted business with Office Depot for the last several years and has been satisfied with their customer service, product quality and low pricing. Staff is recommending that for fiscal year 1998-1999 one purchase order for Office Depot in the amount of $15,000 be opened for the purchase of general office supplies Attached is a list of vendors who were supplied with a bid package for supplies. # of Lowest # of 2nd Lowest Percentage Company Prices Prices of Total* Office Depot 63 16 66% Staples 27 26 56% BT Office Products 28 10 40% US Office Products 11 27 40% Corporate Express 8 16 25% Boise Office Products 4 8 13% *Percentage of Total equals the total number of lowest and second lowest bids divided by the total number of products bid on (96). Office Depot has the highest percentage of total lowest and second lowest prices (66%). The City has conducted business with Office Depot for the last several years and has been satisfied with their customer service, product quality and low pricing. Staff is recommending that for fiscal year 1998-1999 one purchase order for Office Depot in the amount of $15,000 be opened for the purchase of general office supplies Attached is a list of vendors who were supplied with a bid package for supplies. Vendor Listing for Informal Bid Packages: Angelus Business Systems, Inc. Burbank, CA BT Office Products, Inc. Paramount, CA Best Office Products Pomona, CA Boise Cascade Office Products Garden Grove, CA Business Products Distributors Los Alamitos, CA Business System Supply Orange, CA Canyon Office Supplies Brea CA Commerce Stationers & Printers Co. Commerce, CA Corporate Express Colton, CA Data Extras Hi -Towers Office Supply Yorba Linda, CA Office Depot EI Monte, CA Office Solutions Signal Hill, CA Yorba Linda, CA Office Specialties, Inc. Buena Park, CA Office Supplies Warehouse Diamond Bar, CA Reliable Office Supply & Equipment Commerce, CA Staples Industry, CA US Office Products Industry, CA CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.: TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21, 1998 REPORT DATE: July 15, 1998 FROM: Terrence L Belaneg r City Manager TITLE: Award of Contract for the 1997-1998 CDBG Sidewalks and Handicap Ramps Project SUMMARY: On June 16, 1998, the City Council adopted Resolution No. 98-37 approving specifications for the 1997-1998 CDBG Sidewalks and Handicap Ramps Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on June 22, 1998. Four (4) bids were submitted and opened on July 9, 1998. The apparent low bidder is Kalban, Inc. RECOMMENDATION: That the City Council receive the bids and award the proposed contract to Kalban, Inc. for the 1997-1998 CDBG Sidewalks and Handicap Ramps Project, in an amount not to exceed $70,542.20. Furthermore, it is recommended that the Council authorize a contingency amount of $7,000.00 for project change orders to be approved by the City Manager, for a total authorization of $77,542.20. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) X Bid Specifications (on file in City Clerk's Office) Ordinances(s) x Other : Construction Contract _ Agreement(s) Bid Proposal EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes x No Report discussed with the following affected departments: REWED Y: , I �" e'v� Terrence L. BelGer City Manager I es DeStef o Deputy City ager David G. Liu Deputy Director of Public Works CITY COUNCIL REPORT MEETING DATE: July 21, 1998 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract for the 1997-1998 CDBG Sidewalks and Handicap Ramps Project. ISSUE STATEMENT Shall the City Council award a contract to Kalban, Inc. for the construction of sidewalks and handicap access ramps in compliance with ADA requirements providing for safe and contiguous pedestrian access. RECOMMENDATION That the City Council receive the bids and award the proposed contract to Kalban, Inc. for the 1997-1998 CDBG Sidewalks and Handicap Ramps Project, in an amount not to exceed $70,542.20. Furthermore, it is recommended that the Council authorize a contingency amount of $7,000.00 for project change orders to be approved by the City Manager, for a total authorization of $77,542.20. FINANCIAL SUMMARY $208,250.00 of CDBG federal funds were approved and incorporated into the FY 1997-1998 budget for sidewalk and handicap access ramp improvements. This is a carry-over project from FY 1997-1998 and funds have been re -allocated in the FY 1998-1999 budget. BACKGROUND The 1997-1998 CDBG Sidewalk and Handicap Ramps project includes the following locations: SIDEWALKS: Diamond Bar Boulevard - Construct an 8 foot sidewalk 1120 feet long along the easterly side of the street between Steep Canyon Road and Clear Creek Canyon Drive. Golden Springs Drive - Starting on the southerly side of the street at 21450 Golden Springs Road (Walnut Pools) construct an 8 foot wide sidewalk 625 feet long, reduce sidewalk width to 5 feet for 485 feet terminating at Gateway Center Drive. Then on the northerly side of the street starting at Gateway Center Drive construct a 4 foot wide sidewalk 816 feet long terminating at the existing handicap ramp at 21951 Golden Springs Drive (Country Suites). HANDICAP ACCESS RAMPS: • Brea Canyon Road/Pathfinder Road • Brea Canyon Road/Via Sorella • Brea Canyon Road/Glenbrook Drive • Brea. Canyon Road/Lycoming Street • El Encino/Golden Springs Drive • Golden Springs Drive/Gateway Center Drive • Golden Springs Drive/Copley Drive DISCUSSION - SW corner - NE & SE corners - NW & SW corners - NW, NE SW & SE comers - NW & NE corners - NE, SE & SW corners - SW corner At the June 16, 1998 City Council meeting, Council adopted Resolution No. 98-37 approving specifications for the 1997-1998 CDBG Sidewalks and Handicap Ramps Project. Council authorized and directed the City Clerk to advertise and receive bids. Notice to bidders was published on June 22, 1998. Four (4) bids were submitted and opened on July 9, 1998 and the apparent low bidder was Kalban, Inc. The bids received were as follows: COMPANY BID AMOUNT 1. Kalban, Inc. $70,542.20 2. Damon Construction $76,947.00 3. Keiter Corporation $77,697.00 4. 4 -Con Engineering $97,683.75 Key aspects of requirements placed upon the contractor include: * Plan and schedule to be submitted at least seven days before beginning of work. * Notification to affected agencies. * Completion of all work within twenty (20) calendar days. * Liquidated damages of $500/day for non-performance. * Compliance with CDBG requirements. * Labor compliance with Davis -Bacon requirement. Kalban Inc.'s contractor's license and bond was checked with the State Board of Contractor's Licensing and were in good standing. Six references were checked for similar projects with other public agencies (San Gabriel, Lake Forest, Torrance, Santa Ana, Agoura hills and L.A. County). The project schedule is tentatively set as follows: Award of Contract Notice to Proceed Start of Construction Completion of Construction Prepared By: Rose Man eta ATTACHMENTS July 21, 1998 August 10, 1998 August 10, 1998 August 28, 1998 I o q a Z � --- i t z OLd a OW W J p Q V p ■ O / O `` d J Q I ( 1 � a � � Q � a Z w d Y a O o � 3Q p Q O t A z U a F y = L. O a Z CC a �/ _ d z U iG,i o Y ►- a z 3 aLj 14 a GRp,NU o oc -�� o z z ( ND O I O% W W O Of 0; Z ��� yL0 V /♦ a UQ LD WLli c O NOANdJ ' 3w < JYMIR 1--Z O 1 ouO C, .10 bo %� Jul -14-98 08:60 Gity of Dininind Bar 909-A6..-""•`-•' The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Kalban. Inr�_hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." wHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Kalbani.—In , _ and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the CQnat+-urrieni craft t of Handlcan Access RA OR anel th• ennatruction of Si akalks in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. aFP SCOPE OR WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the ConatructipD[h@t-ro=if of Handicap Access R&mps and th•_rn struct{on of Sidewalks in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated J nQ 16, 1998 (The Plans and Specifications) on file in the office of the City Clerk and in aggordance with bid prices hereinafter mentioned and in accordance with.the instructions of the City Engineer. 2. INCORPOKAT& pOCUMEN S TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CQNTOA's pry;;l d,ted July 9 ,1996, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between th4 aforesaid documents and this written agreement, the provisions of this written agreement shall control. .. .:u - :7,_ _ ..._ - _. __y ,_� _ amonc ;.ar ^l - .. , - The CONTRACTOR agrees to complete the Work within twenty (201 calendar days from the data of the notice to proceed. The CONTRACTOR agrees further tb the assessment of liquidated damages in the amount of fiya hundred (5500-001 dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. iNSt Aurrt The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish. to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract, In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance 2 ALJ 1-14-98 ot5:50 G1ty of oiamonc. Bar �+11,,-.�;:I=_-Z, -- of work of this contract." b. For all operations of the CONTRACTOR or any sub- contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each parson; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate, 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage 0250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name a3 additional insured the City of Diamond bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this Policy may not be canceled nor the amount of 3 - - r .. - .av_t -J11 , F' . Qg the coverage thereof reduced until thirty (30) days after receipt by City of a written notice Of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for ih subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. C. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5, PREVATLTUG wA - Notice Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. city also shall cause a copy of such determinations to be posted at the job site. - ;- - UG The CONTRACTOR shall forfeit, ds penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or Mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general pre- vailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under hits. 6. APPRENTICESHIP &-MPTd)yMENT_1 In accordance with the provisions of section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, Properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to snake contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S ort the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7* j,Esgl, xor�ns of WORK• Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub- contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 11 Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed, in the execution of the contract, by him or any sub - CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each -calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eigh violation of the Labor Code. t (9) bouts in 8. JRAVV, ANn ST ST CE PAY! CONTRACTOR agrees to pay travel and subsistence work required by this pay to each workman needed to execute the Contract as Such payments ar@ defined n. the applicable tcpllecti @ sbirggining ..,_ --��....J F.07 agreements filed in accordance with Labor Code Section 1773.6. 9, The Cit of Di officers, agents and employees y atapnd Sar and its answerable or accountable any ("Idenanitees") shall not be may happen to the work or any manner for any loss or damage that materials or other things used or part thereof, or for arty of the egto an employed in performing the work; Or for injury or damage y person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from detects or obstructions or from any cause whatsoever. will The CONTRACTOR will indemnify Indemnitees against and hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTMCTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent Passive or active negligence on the part of City. In connection therewith; a. The CONTRACTOR will defend any action Or actions filed in Connection with any such claims, damages, penalties, obligations or liabilities and will pay all coats and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to Save and hold the Indemnitees harmless therefrom. c • In the event Indemnitees are made a party to any action or proceeding tiled or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all Costs and expenses incurred by Indemnitees in such action or F _ - .7,*, y,l!j-ts161-3J A7 Proceeding together with reasonable fees. attorneys' So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has be@n made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NQN-DISCRTMTXXTTnN• Pursuant to Labor Code Section 1735, no discrimination shall be made in theto ersons in work contemplated by this Agreement because of the ment of race,, colorthe or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code section 1735. 11. AND PA=NT-- shall CONTRACTOR for furnishing all material and doingthe ppr ay acribed to the work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR's Proposal dated --+i3ilY�, 12. AT4'ARAiEy - gEU In the event that any action or Proceeding is brought by either provision of the this agreement, the arty to enforce any term of its reasonable attorney's shall recover thereto. fees and Prevailing incurred with respect 13. 11ZHINATIML,This agreement may be terminated by the City, without cause, upon the giving of n written "Notice of Termination" to CONTRACTOR at least thirty date of termination specified in thnotice.(3ln theeeventrofosuthe ch e termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 7 P.08 - _.r ,,:.. , F. 09 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates act forth opposite their signatures. State of California "CONTRACTOR'S" License No. _507550 - A 7-jy g Date TITLE CITY OF DIAMOND RAR, CALIFORNIA Date By' MAYOR ATTEST: By: CITY CLERK Date CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time -fes 90! APPROVED AS TO FORM; CiT ATTORNEY Date 8 BIDDER'S PROPOSAL FOR THE CONSTRUCTION/RETROFIT OF HANDICAP ACCESS RAMPS AND THE CONSTRUCTION OF SIDEWALKS, IN THE CITY OF DIAMOND BAR, CALIFORNIA. Date JUL 0 9 1998 1998 To the City Council of the City of Diamond Bar: The Undersigned hereby declares: (a) That the only persons or parties interested in this proposal as principals are the following: (If the bidder is a corporation, give the name of the corporation and the name of its president, secretary, treasurer, and manager. If a co -partnership, give the name under which the co -partnership does business, and the names and addresses of all co-partners. If an individual, state the name under which the contract is to be drawn.) (b) That this proposal is made without collusion with any person, firm or corporation. (c) That he has carefully examined the location of the proposed work and has familiarized himself with all of the physical and climatic conditions, and makes this bid solely upon his own knowledge. (d) That by submitting this Bidder's Proposal, he acknowledges receipt and knowledge of the contents of those communications sent by the City of Diamond Bar to him at the address furnished by him to the City of Diamond Bar when this proposal form was obtained. (e) That he has carefully examined the specifications, both general and detail, and the drawings attached hereto, and communications sent to him as aforesaid, and makes this proposal m accordance therewith. (f) That, if this bid is accepted he will enter into a written contract for the performance of the proposed work with the City of Diamond Bar. (g) That he proposes to enter into such contract and to accept in full payment for the work actually done thereunder the prices shown in the attached schedule. It is understood and agreed that the quantities set forth are estimates, and that the unit prices will apply to the actual quantities whatever they may be. 24 Accompanying this proposal is a certified or cashier's check or bidder's bond, payable to the order of the City of Diamond Bar in the sum of c DOLLARS ($ MO/ ) said bidder's bond has been duly executed by the undersigned bidder and by a financially sound surety company authorized to transact business in this state. It is understood and agreed that should the bidder fail within ten days after award of contract to enter into the contract and furnish acceptable surety bonds, then the proceeds of said check, or bidder's bond, shall become the property of the City of Diamond Bar, but if this contract is entered into and said bonds are furnished, or if the bid is not accepted then said check shall be returned to the undersigned, or the bidder will be released from the bidder's bond. KALBAN, INC. Address of Bidder SUN VALLEY, CA 91352 phone of City Zip Code 25 BID SCHEDULE "A" FOR THE CONSTRUCTION/RETROFTT OF SIDEWALK AND HANDICAP ACCESS RAMPS, IN THE CITY OF DIAMOND BAR, CALIFORNIA In accordance with specifications therefore approved by the City Council of the City of Diamond Bar, the undersigned bidder is herewith submitted the following bid prices for the performance of the entire work as described in these specifications an attached plans. ITEM ITEM UNIT PRICES EXTENDED AMT. UNIT PRICES EXTENDED AMT. NO. DESCRIPTION QUANTITY (in figures)_ (in figures) Construct handicap access 15 ramps 40 -9 ramps. 2. Construct sidewalk 19,649 s.f. /s.f 5_6" O / - . Zc TOTAL AMOUNT BID (IN FIGURES) $ 7D s''irZ , Zo TOTAL AMOUNT BID (IN WORDS) $_GEc�E-itlrr T".f 1�.��1a �ic1 Accompanying this proposal is (Insert"$�nas �, fpr cash," "cashier's check," "certified check," or "bidder's bond." as the case may be) in the amount equal to at least ten percent (10%) of the total bid. The undersigned further agrees that in case of default in executing the required ntract, with necessary bond, within fifteen (15) days, not including Saturda and legal ho days, after having received notice that the contract has been awarded and isid or signatur the proceeds of the security accompanying this bid shall become the prope �ity gf�Di oncar, and this proposal and the acceptance thereof may be co4sid_Q oid./ NAME OF BIDDER (PRINT) L 0 9 1998 ATE ADDRESS �v�w/1tY, 11mu. 10950 TUXFORD ST. #16 U S� CITY ZIP CODE TELEPHONE STATE CONTRACTOR LICENSE NO. AND CLASSIFICATION PROJECT IDENTIFICATION: CO.t��,PA,�a or s��r/ Y alz-,e Iej VJfAv D ow BID DATE: `JUL 0 9 1998 26 (Roc�pient. Contracior. Subcontractor) 4. Condad Person: 15. P4horm (i ci� Amo 1000 TUXFORD SJ a ; 6. Raponing Putod. 7. Dom PAWon &brined. SM VALLEY. c: A ^? "'" S. Proprun Code: N" a aaparala v*W for each Pm9ram code) Dart L Employment and Training Conunitment TOTAL NEW HIRES BY JOB CATEGORY SECTION 3 NEW HIRES % AGGREGATE HIRE WHO ARE SECTION 3 HIRES WWBER OF SECTION 3 NEW NRES i TRAINEES RAC AL/EMIC CODE(S) 1 2 3 4 5 6 Professionals S a HOME : 4-1 2CPA MMIMMMIMMMI Technicians MENNEN • MIMMMIMMMMI Office/Clerical MIMMMIMMMMI Trade: _, C_�� MIMMMMIMNIM MENNEN, Trade.- rade:Trade: Trade: do: - j Trade: I Trade: Total: Part 11: • Contract Award Commitment to Section E Businesses (ters, subcoi tcxs, SuppOws, Vmdors, or service Provldars) W NAME OF SEC71ON 3 BUSINESS CONCM 1 a Fludbte Subsidy 6 a HOME .Stats AdrrklWwrrd 2 a Section 202/011 7 a CDSG - Enlftnw t 3 a Pubrkoftx San Housing Devek9nm L • a CM - Stats Adn*40ored Operation and MtoderntzsZon v a Otho CD Programa MIMMMIMMMMI 10 a 00W Housing Programs S a HOME Emmons 4-1 2CPA MMIMMMIMMMI MENNEN MIMMMIMMMMI MONSON MIMMMIMMMMI SEMEN MIMMMMIMNIM MENNEN, Program Codes: 1 a Fludbte Subsidy 6 a HOME .Stats AdrrklWwrrd 2 a Section 202/011 7 a CDSG - Enlftnw t 3 a Pubrkoftx San Housing Devek9nm L • a CM - Stats Adn*40ored Operation and MtoderntzsZon v a Otho CD Programa 4 a Homeless Assistanoa 10 a 00W Housing Programs S a HOME 4-1 2CPA Ftw1aM ink Codas: 1 s YNh)ta Aff*fkan 2 a Stack Amodcan 3 a Na%v AmeAcan 4 a HEfpanicARMfiimn . 6 a Aslan Padlk Anwican 6=H Jews (For W u.") instructions: This form is to be used to report aa-oca; lishments regarding employment, training and coatrwting O pPorbanities provided to low- and way low4wome persons under Section 3 of the Housing and Urban Mnilopment Act of 1968. 1. Reporting Entity. Fater the acme and address of the rvcipicat, contractor, or rub or, as appropriate. 2. Federal Identification: Eater the number that appem On the award form The award may be a S=4 Cooper26VC a&Cca'ICDt Or COMICL 3. Dollar Amount of Award. Enta tabe dollar amamt, ran&d to the aarest dollar, received by the recipient, oantrsctor, or subcontractor. 4 & S. Coatut Persooftwe: fuer the name and telepbone munber of the person with Ioaowledge of the award and the recipient's imPiementsz;oo of Section 3. 6. Reporting Period: Indicate the time period (months and year) this report covers. 7. Date Report Submitted: Fater the appropriate date. S. Program Code: Enter the appropriate program code as listed at the bottom of the page. Part I: Fmploymcat and Training Opportunities 1. Total New Hires by Job Category: Report job categories of newly hired employees and number of DM hires by job category. 2. Section 3 New Hires: Report number of Section 3 new hires by job category. 3. Percentage of Aggregate Hires Wbo art Section 3 Hires: Enter the pattntagc of Section 3 new hires for each job Category. 4. Number of Section 3 New Hires and Trainees: Report number of Section 3 new hires and trainees by job S. RacialTAhnic Code: Esta the nummber of Section 3 new hires under appropriate rscLWethaic code (1-5). Put IL. Contract Oppmumiem 1. Naar of Se tion 3 Business C rjoern: Esta the name of each Section 3 business concern wbo received a contrad award. 2 Construction or Nowoustruction Contract: Specify if the Section 3 business Coaeern is a eonstruefion or W000nstruction Contractor. 3. Contract Amount: Eater the contract amount awarded to a Section 3 business comm 4. Rac dTAnie Code: Eater the mamba of Section 3 business Concerns under appropriate racial/ethnic Code (1-6) reflecting business ownership. 4-2 ZCe � Resident's Nvne ._ _ �_ :i� 'T 7. ' Resident's I hereby certify tha': I .►m a Section 3 resident based on the following quali.f.icat .cn: 1. :Publ is h:using resident (Specify project) or 2. Resiient in the metropolitan area or norimetro- polian county in which the Section 3 covered assistance is expended, and a resident who is a low- or very low-income person. Please check your household size and annual income level (from all sources): Household Size 1 2 3 4 5 6 7 8 Very Low -Income $17,950 or less $20,500 or less $23,100 or less $25,650 or less $27,700 or less $29,750 or less $31,600 or less $33-1850 Or less Specify racial/ethnic background: Black American Hispanic American Low -Income $17,951 to $28,750 $20,501 to $32,850 $23,101 to $36,950 $25,651 to $41,050 $27,701_to $44,300 $29,751 to $47,600 $31,801 to $50.,900 $33,851 to $54,150 white American Native American Asian Pacific American The undersigned by his/her signature affixed hereto declares under penalty of perjury that. the above information is complete and correct. Date Signature of Section 3 Resident To Be Completed by Agency Preference Category: Targeted Service Area Youthbuild McKinney Homeless other Section 3 Income Level: Low ^__ Very Low Census Tract No: Change 2,4-7-97 5-1 2t� � EXHIBIT 6 SECTION 3 BUSINESS CERTIFICATION FORM Name of Business:_ T 7'�. ?�. �1.f �T iii F o� 2;1-;,) Business Address: Telephone Number: Contract Amount: The above mentioned business firm is a Section 3 business concern based on the following qualification: 1. 51 percent owned by Section 3 residents, or 2. Permanent, full-time employees include at least 30 percent Section 3 residents, or 3. Written commitment to subcontract more than 25 percent of contract amount to business concerns Vho meet Section 3 qualification stated in paragraph 1 or 2, above. Specify ethnicity of business ownership: White American Black American Native American Hispanic American Asian Pacific Hasidic Jews The undersigned by his/her signature affixed hereto declares under penalty of perjury that the above information is complete and correct. Date Signature Print Name. To Be Completed by Agency Preference Category: _ Targeted.Service Area Youthbuild _ other Section a Business Census Tract No: 6-1 s SUBCONTRACTORS LIST In compliance wit the provisions of the Public Contract Code Section 4102, the undersigned bidder herewith sets forth the name and location of the place of business of each subcontractor who will perform work or labor or render service to the general Contractor in or about the construction of the work or improvement in an amount in excess of one half (1/2) of one percent (1%) of the general Contractor's total bid, and the portion of the work which will be done by each subcontractor. Name under which Sub- License Address of Office, Specific Description contractor is licensed Number Mill or Shop of Subcontract work & portion of the work If the bidder fails to specify a subcontractor for any portion of the work the bidder agrees to perform the work with his own crews (Alternative subcontractors for the same work are prohibited by provisions of the California Government Code.) JUL 0 9 1998 Dated 27 CONTRACTOR'S INDUSTRIAL SAFETY RECORD Project Identification CON </Jr— Bid Date JUL 9 1998 This information must include all construction work undertaken in the State of California by the bidder and any partnership, joint venture or corporation that any principal of the bidder participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venture, corporation or individual bidder. The bidder may attach any additional information of explanation of data which he would like taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities. 5 Calendar Years Prior to Current Year 1994 1995 1996 1998 TOTAL CURRENT YEAR 1. No. of contracts 1,2 ) 7 1 Y 2 I '& 2. Total dollar amount of contracts (in 1000's) /i Zro j,I.a 44 �0'. 3. No. of fatalities O o O O O 4. No. of lost workday cases o O G O C- 5. No. of lost workday cases involving permanent transfer to anotherr termination � 0 � O O of employment O 6. * No. of lost workdays O O 6 f7 O <J *The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary - Occupational Injuries and Illnesses, OSEA No. 102.,, The above information was compiled from the records that ar le to me at thi time and I declare under penalty of perjury that the information is true rate within the Rations of these records. A / KALBAN INC. / / �f L� Name of Bidder (Print) 10950 TUXFORD ST. #16 ture SUN VALLEY, CA 91352 Address State Contractors' Lic. No. & Class.-' �8 city Zip Zip Code Telephone 28 AFFIDAVIT FOR CO -PARTNERSHIP FIRM State of California ) )SS County of Los Angeles ) being first duly sworn, deposes and says: That he is a member of the co -partnership firm designated as: which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. That he has been and is duly vested with authority to make and sign instruments for the co -partnership by: who constitute the other members of the co -partnership. Subscribed and sworn to before me this day of 1998 Signature Signature of Officer Administering Oath (Notary Public) 29 AFFIDAVIT FOR CORPORATION BIDDER State of California ) )SS County of Los Angeles ) ,m&J �I�LE /AA1 , being first duly sworn, deposes and says: That he is a 10.&- 0f, C&- of, SAM I 1 ?o C . a corporation which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure y advantage against the City of Diamond Bar or any person interested in the proposed cont act, for himself of for any other person. Ail� State of T ' am a — Countyof Los Angeles JUL 0 9 1998 Notarypublic before me, Bonnie Lane On (NAME. TITLE OF OFFICER - I.E.. -JANE DOE. NOTARY PUBLIC') (DATE) INC . personally appeared Miron Kaleb ' ian r President o SIGNER(S)) of KALBAN, (NAM he basis f E personally known to me - OR - ❑ proved to me on twhosename(s) is/are sub - to be the persons) scribed to the within instrument and acknowledged to me that he/she/they executed the same In BONNIE LANE his/her/their authorized capacity(ies), and that by cartrrawon• I10"M his/her/their signature(s) on the instrument the L N0QYPgIb11:—Colltrar+la ,person(s), or the entity upon behalf of which the LosAnp"Cas'll► persons) acted, executed the instrument. Cortin E�IrM,MJ , �9 .Witness y hand and official seal. CAPACITY CLAIMED BY SIGNER(S) ❑ INDIVIDUAL(S) CORPORATEpres . &Sec . OFFICER(S) (T- ITLE(stt-- ❑ PARTNERS) ❑ ATTORNEY IN FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) KA IE1C' TUXI=QRU ST. #1 5 SUN VALLEY, rA 913 (SIGNATURE OF NOTARY) (SEAL) ATTENTION NOTARY: The information requested below is OPTIONAL. It could, however, prevent fraudulent attachment of this certificate to any unauthorized document - ATTENTION . THIS CERTIFICATE Title or Type of Document Date of Document MUST BE ATTACHED Number of Pages TO THE DOCUMENT DESCRIBED AT RIGHT: Signer(s) Other Than Named Above 1992 WOLCOTTS FORMS GAPAGITY/REPRESENT MONIFINGERPRINT—Rev. 12-92 AFFIDAVIT FOR INDIVIDUAL BIDDER State of California ) )SS County of Los Angeles ) being first duly sworn, deposes and says: That he is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself of for any other person. Subscribed and sworn to before me this day of 1998 31 Signature Signature of Officer Administering Oath (Notary Public) AFFIDAVIT FOR JOINT VENTURE State of California ) )SS County of Los Angeles ) That he is of, being first duly sworn, deposes and says: one of the parties submitting the foregoing bid as a joint venture and that he has been and is duly vested with he authority to make and sign instruments for and on behalf of the parties making said bid who are: that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of 1998 MW Signature Signature of Officer Administering Oath (Notary Public) NON -COLLUSION AFFIDAVIT To: The City of Diamond Bar: State of California ) )SS County of Los Angeles ) being first duly sworn, deposes and says that he or she is of the parry making the foregoing bid that the bid is not made in the interest of or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited the other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contact of anyone interested in the proposed contract; that all statements contained in the bid are true; and, fiuther, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof; or th contents thereof, or not pay, any fee to any corporation, partnership, company association, bid depository, or to any member or agent thereof to effectuat c llusive o sh dan�zation, /' 1. 7g/ Stateof California County of Los Angeles On before me, Bonnie Lane, Notary Public (DATE) (NAME, TITLE OF OFFICER - I.E.. -JANE DOE, NOTARY PUBLIC ) personally appeared Miron Kalebiian, President of KALBAN, INC. (NAME(S) OF SIGNER(S)) 0 personally known to me - OR - ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are sub- scribed to the within instrument and acknowledged �..„.to me that he/she/they executed the same in 3ONwrE LAW ,his/her/their authorized capacity(ies), and that by corrnvsw of 1105609 ',,his/her/their signature(s) on the instrument the NcIrciev PuM —+�"O� 4'person(s), or the entity upon behalf of which the Los Arg wC urov _ person(s) acted, executed the instrument. My Comm. Ezotft Jud 0- I P ( ) ,,-,%, Witness my hand and official seal. (SEAL) (SIGNATURE OF NOTARY) ATTENTION NOTARY: The information requested below is OPTIONAL. It could, however, prevent fraudulent attachment of THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT Title or Type of Document Number of Pages Signer(s) Other Than Named Above Ar.NNr1W1 Fnr.MFNT WITH SIGNFR —Rey 12-92 CAPACITY CLAIMED BY SIGNER(S) ❑ INDIVIDUAL(S) CORPORATEPres . &Sec - OFFICER(S) ❑ PARTNER(S) (TITLE(S)) U ATTORNEY IN FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: (NAME OF PERSONS) OR ENTITY(IES)) this certificate to any unauthorized document Date of Document x1992 WOLGOTT5 FORMS. v WORKER'S COMPENSATION INSURANCE CERTIFICATE The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workmen's compensation or to undertake self- insurance in accordance with the provisions before commencing the performance of the work of this contract, Section 3.04. JILL 0 9 1* DATE: 36 .-At nwfl 1K11- DECLARATION OF BIDDER'S QUALIFICATIONS The bidder shall furnish the following information: (Additional sheets may be attached if necessary.) (1) Address: KALBAN, INC. SUN VALLEY, CA 91352 (2) Telephone: d 11 S� /O6� (3) Contractor's License: StateLicense No. (4) Type of Firm: * Individual Partnership Corporation K,+( -Befit! , ryc, s� ��irc s��►v Corporation chartered under laws of the State of C. e- (5) Number of years as a Contractor in construction work of this type: /Alf (6) Three projects of this type recently completed: CONTRACT TYPE OF PROJECT DATE OWNER'S NAME AMOUNT COMPLETED AND ADDRESS (7) Person who inspected site of the proposed work for your firm: Date of Inspection: 7—G -syr * If an individual, so state. If a firm or a co -partnership, state the firm name, and give the names and addresses of all individuals, co-partners, composing the firm. If a corporation, state the legal name of the corporation, also names of the President, Secretary, Manager and Treasurer thereof, with their business addresses. NOTE: If requested by the Owner, the bidder shall furnish a notarized financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition. 37 CERTIFICATION OF NON-DISCRIMINATION AND AFFIRMATIVE ACTION As suppliers of goods or services to the City of Diamond Bar, the firm listed below certifies that it does not discriminate in its employment with regards to race, color, religion, sex, national origin, age, or disability; that it is in compliance with all federal, state, and local directives and executive orders regarding non-discrimination in employment; and that is will pursue and affirmative course of action as required by the affirmative action guidelines. We agree specifically: 1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2. To communicate this policy to all persons concerned including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. 3. To take affirmative steps to hire minority employees within the company. TNG - TITLE OF SIGNA Please include any ad ftional information in effect within your company: 38 091998 regarding �qual opportunity employment now KALBAN, INC. — GENERAL ENGINEERING CONSTRUCTION LISP OF RE•FERANCES FOR 1996 City of Lakewood Contact: Scott Pomrehn 310-866-9771 Ext. 2507 5050 N. Clack Ave., Lakewood, Ca. $75,9U2.UU Project: Repair Damage Hardscape ' City of Santa Ana Contact: Bill Albright 714-5G5-4044 217 N. Main St., Santa Ana $196,135.00 Project: Citywide Concrete Repair City of Culver City Contact: John Wolitarsky 310-253-5618 9770 Culver Blvd., Culver City - 4282,772.61) Project: Reconstruction of Kinstbn Ave. ,,/Los Angeles County Dept. of Public Works Contact: Saad Issa 818-458-3148 or Robert Swartz 818-158-3122 900 S. Fremont Ave., Alhambra, Ca $1(,,111.0.: Project: 134tH Place Curb, Gutter 5 Sidewalk Repair and Replace. Los Angeles County Dept. of Public Works Contact: Robert Swartz 818-458-3122 900 S. Fremont Ave. Alhambra, Ca. $71,9U,1.72 City of Simi Valley Contact: Dennis LaChaine 805-583-6700 2929 Tapo Canyon Rd., Simi Valley Project: 1995-96 Curb/Gutter s Sidewalk Replacement b15,1,J03.73 City of Monterey Park Contact: (long Wong of Alfred La Brie 818-307-1321 320 W. Newmark, Monterey Park $50,070.411 Project: Construction of Wheelchair Ramps City of Bell Contact: Luis Ramirez 213-588-6211 Ext. 220 6330 Pine Ave. Bell ;112, 3711.'23 Project: Street Improvements Florence Ave.: Los Angeles County Dept. of Public Works Contact: Robert Swartz 818-458-3122 $G3,975.55 900 S. Fremont Ave. Alhambra Ca. Project: Harvest Moon - Reconstruction Los Angeles County Dept. of Public Works Contact: Robert Swartz Project: Minor Concrete Repair $123,54G.UU KALBAN, INC. GENERAL ENGtNEERitVG CONSTRUCTION 10950 Tuxforct Street - Unit 916, Sun Valley, CA 91352 1-818-504-1065 Fax: 1-818-504-1067 Recently Completed Projects - 1997 City of Santa Ana Contact: Bill Albright 714-565-4044 217 North Main Street Santa Ana, CA Project: City Concrete Repair $196,435,00 /City of San Gabriel Contact: Douglas Benash 818-308-2800 532 West Mission Drive San Gabriel. CA Project: Construction of Handicap Ramps Project S 181.219.20 City of Lake Forest Contact: Robert Woodings 714-461-3400 23161 Lake Center Drive Suite 100 Lake Forest. CA Project: ADA Curb & Sidewalk Improvements S199.10184 City of Lakewood Contact: Scott Pomrchn 310-866-9771 5050 North Clark Avcnuc Lakewood- CA 90712 Project.- Hardscape Maintenance S70.982.00 JCity of Torrance Contact: Henry B. Completo 310-618-2820 3031 Torrance Boulevard Torrance, CA 90509-2970 Project: Construction of the Access Ramp Program along Carson Street- Del Amo Boulevard and Torrance Boulevard S 107,893.00 City of Agoura Hills Contact: Jim Thorsen 818-597-7311 30101 Agoura Court suite 102 Aquora Hills, CA 91301 Project: Concrete Repairs for Fiscal Year 1996-97 571,368.06 V KALBAN, INC. GENERAL ENGINEERING CONSTRUCTION 10950 Tuxford Street - Unit #16, Sun Valley, CA 91352 1-818-504-1065 Fax: 1-818-504-1067 Officers President -Miron Kalebjian Secretary - Miron Kalebjian Manager - Miron Kalebjian Treasurer - Judy Kalebjian BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE, Kalban, Inc. as Principal, and **See Belc as Surety, are held and firmly bound unto the City of Diamond Bar in the sum to ten percent (10%) of the total amount of the bid of the Principal above named, to be paid to the said City or its certain attorney, its successors and assigns; for which payment will and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents. ** First National Insurance Company of America In no case shall the liability of the Surety hereunder exceed the sum of S 10% Ten Percent of the Amount of the Bid THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted the above mentioned bid to the City of Diamond Bar for certain consiructlon�s ecifically described as follows, for which bids are to be opened at Diamond Bar City Hall on 9, 1998, for the Construction/Retrofit of Handicap Access Ramps and the Construction of Sidewallcs in Diamond Bar. NOW, THEREFORE, If the aforesaid Principal is awarded the Contract, and within the time and manner required under the specifications, after the prescribed forms are presented to him for signature, enters into a written contract, in the prescribed form in accordance with the bid, and files the two bonds with the City of Diamond Bar, one to guarantee faithful performance and State of California Countyof Los Angeles JUL 0 9 19% On (DATE) before me, Bonnie Lane, Notary Public (NAME. TITLE OF OFFICER I.E.. -JANE DOE. NOTARY PUBLIC') personally appeared Miron Kaleblian, President of KALBAN, INC. (NAME(S) OF SIGNERIS)) ® personally known to me - OR - ❑ evidence tproved to me on the basis of satisfactory s the pe son(s►who ename(s) i be/are sub- scribed to the within instrument and acknowledged to me that he/she/they executed the same in sONNIE t�1NE l his/her/their authorized capacity(ies), and that by rrTd alonl I105WW his/her/their signatures) on the instrument the tvcTary pts _ ccdow o person(s), or the entity upon behalf of which the tax AnpaeoCam* person(s) acted, executed the instrument. PIP` t�9,2Q1>tD Witnes y hand and official seal. r (SEAL) (SIGNATURE OF NOTARY) ATTENTION NOTARY: The information requested below is OPTIONAL. It could, however, prevent trauduleni attachment c i THIS CERTIFICATE Title or Type of Document MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT: Number of Pages Signer(s) Other Than Named Above —Rev W Q m s: 0 0 CAPACITY CLAIMED BY SIGNERS] U INDIVIDUAL(S) Eg CORPORATEPres - &Sec OFFICER(S) — U PARTNER(S) (TITLE(S)) ❑ ATTORNEY IN FACT ❑ TRUSTEE(S) f_] GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) ICAf RANI !NO.,- 10M NO10950 TUXFORD `t' 4•) a &M VALLEY, CA 91352 I this certificate to any unauthorized docun Date of Document &-AN 1Vf%0U1A Al 1 .0110PnnV ACKNOWLEDGMENT State of California SS. County of Los Angeles On July 9, 1998 before me, Magteld La Bella, Notary Public Date Name and Title of Officer (e.g., "Jane Doe. Notary Public ) personally appeared Mark E. Shreckengast Name(s) of Signer(s) Place Notary Seal Above Sig ture of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: � Individual Top of thumb here 7 Corporate Officer — Title(s): Partner — ❑ Limited General Attorney in Fact Trustee 71 Guardian or Conservator Other: Signer Is Representing: 0 1997 National Notary Association • 9350 De Soto Ave., P.O. Boz 2402 • Chatsworth, CA 91313-2402 I'M% NO. Daus personally known to me proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) isktis subscribed to the within instrument and acknowledged to me that he%iapAki ycexecuted the same in his/ja,lkk3eiR authorized _•••••••••••••••••••••••••••••••••••: capacity(2s), and that by his/ia�iaeti�t Q MAGTELD LA BELLA a signature(s) on the instrument the person(s), or R COMM. *1187009 R the entity upon behalf of which the person(s) Y P NOTARY ROLIC • CAUFORNu s 2 LOS ANUILESCOLITv 2 acted, executed the instrument. W Cornet. Expires Jute 14, 2002 • WITNESS my hand and official seal. Place Notary Seal Above Sig ture of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: � Individual Top of thumb here 7 Corporate Officer — Title(s): Partner — ❑ Limited General Attorney in Fact Trustee 71 Guardian or Conservator Other: Signer Is Representing: 0 1997 National Notary Association • 9350 De Soto Ave., P.O. Boz 2402 • Chatsworth, CA 91313-2402 I'M% NO. Daus POWER OF FIRST NATIONAL INSURANCE COMPANY OF AMERICA ATTORNEY 4333 BROOKLYN AVE NE SEATTLE, WASHINGTON 98105 4333 Brooklyn Avenue N.E. 10117 Seattle, WA 98105 No. KNOW ALL BY THESE PRESENTS: That FIRST NATIONAL INSURANCE COMPANY OF AMERICA, a Washinton corporation, does hereby apg *in * *,�*a**x*.*■*rx■r*�■""MARK E. SHRECKENGAST; Los Angeles, California its true and lawful attorneys) -in -fact, with full authority to execute on behalf of the company fidelity and surety bonds or undertakings and other documents of a similar character issued by the company in the course of its business, and to bind FIRST NATIONAL INSURANCE COMPANY OF AMERICA thereby as fully as if such instruments had been duly executed by its regularly elected officers at its home office. IN WITNESS WHEREOF, FIRST NATIONAL INSURANCE COMPANY OF AMERICA has executed and attested these presents this 21 day of January , 19 98 CERTIFICATE Extract from the By -Laws of FIRST NATIONAL INSURANCE COMPANY OF AMERICA: "Article V, Section 13. - FIDELITY AND SURETY BONDS . the President, any Vice President, the Secretary, and o ntAssi individuals Ice as President appointed for that purpose by the officer in charge of surety operations, shall each have authority to app attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the company in the course of its business ... On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." Extract from a Resolution of the Board of Directors of FIRST NATIONAL INSURANCE COMPANY OF AMERICA adopted July 28, 1970. "On any certificate executed by the Secretary or an assistant secretary of the Company setting out, (i) The provisions of Article V, Section 13 of the By -Laws, and (ii) A copy of the power-of-attorney appointment, executed pursuant thereto, and (iii) Certifying that said power-of-attorney appointment is in full force and effect, the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof." I, R. A. Pierson, Secretary of FIRST NATIONAL INSURANCE COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By -Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Attorney issued pursuant thereto, are true and correct, and that both the By -Laws, the Resolution and the Power of Attorney are still in full force and effect IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation this 9th day of July . 19 98 S•10491EP 11195 CITY OF DIAMOND BAR AGENDA REPORT � AGENDA N0. �, � TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21,1998 REPORT DATE: June 17,1998 FROM: Lynda Burgess, City Clerk TITLE: 1998 Conflict of Interest Biennial Notice SUMMARY: The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine if it is accurate or if it must be amended. Once the determination has been made, a notice must be submitted to the code -reviewing body (City Council) no later than October 1st of even -numbered years. Staff has reviewed the City's Conflict of Interest Code and has determined that no amendments are necessary at this time. RECOMMENDATION: It is recommended that the City Council receive and file the 1998 Local Agency Biennial Notice as prepared by staff. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinance(s) _ Agreement(s) _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) X Other: 1998 Local Agency Biennial Notice EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes x No by the City Attorney? 2. Does the report require a majority vote? x Yes —No 3. Has environmental impact been assessed? _ Yes x No 4. Has the report been reviewed by a Commission? _ Yes x No Which Commission? 5. Are other departments affected by the report? _ Yes x No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: 1 � Terrence L. Bela6igLer City Manager Lydda Burgess City Clerk CITY OF DIAMOND BAR AGENDA NO. AGENDA REPORT TO: Honorable Mayor and Members of the City Council RT DATE: July 9, 1998 MEETING DATE: July 21, 1998 FROM: Lynda Burgess, City Clerk TITLE: EXTENSION OF CONTRACT FOR MINUTE SECRETARY SERVICES SUMMARY: The City utilizes the services of a contract secretary to transcribe minutes for the City Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission. These services allow clerical staff more opportunities to effectively handle contact with the public, answer phones, complete agendas, post notices, complete mailings for hearings, and other duties as required. It has been proven that it is more cost effective to utilize the services of an outside Minute Secretary than to have staff prepare minutes. A one-year extension to an agreement with Carol A. Dennis for these services was approved by the City Council on July 1, 1997 with a one-year option for renewal. Ms. Dennis has performed outstandingly in preparing Minutes for all four groups and has kept turn -around times to a minimum. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation and Traffic & Transportation Commission meetings in the amount of $23,000 for the period July 31, 1998 through June 30, 1999. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes — No 2. by the City Attorney? Does the report require a majority vote? Majority Yes _ No No 3. Has environmental impact been assessed? NIA _ Yes Yes _ No 4. Has the report been reviewed by a Commission? — 5. Which Commission? Are other departments affected by the report? X Yes Community Development, — No Community Report discussed with the following affected departments: Services, Public Works REVIEWED BY: DEPARTMENT HEAD: Terrence L. Bela Ly da Burgess City Clerk City Manager CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of July 31 1998 by and between the City of Diamond Bar, a municipal corporation ("City") and Carol A Dennis , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated u 1 B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated Awa C 0 1996, to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect July 31. 1996 and shall continue until June 30 1999 , unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper monthly invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Twenty- ree ThousandDollars ($ 23 000.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 6. Addresses. City: City Manager Consultant: Carol A. Dennis City of Diamond Bar 23246 Antler Drive 21660 East Copley Drive Diamond Bar, CA 91765 Suite 100 Diamond Bar, California 91765-4177 950525 10572-00001 lsj/sdl 1092677 4 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them obligations, or harmless from, and all actions, claims, damages to persons or property, penalties, liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the Ci steeeew.oe combined single liability isa, as tee vwltl 111 101irrium (3) automotive liability insurance, with minimum combined single limits coverage of $100,000.00/$300,000.00; it acts- of eonsultant- 1, i an a, nou, it Of 1110L Moo of $5ee,eee.eeor th"nount required by law, whicheve, is . City, its officers, employees, 950525 10572-000011S#sW 1092677 4 Page 2 attorneys, and volunteers shall be named as additional insureds on the policy(•ie�c automotive liability. The policy (ies) as to , and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VI 1. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Confliat of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the 950525 10572-00001 1sVsd1 1092677 4 Page 3 performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees tthe performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to o exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may 950525 10572-00001 lsj/sdl 1092677 4 Page 4 direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with f hConsultnt e federalastat Aland octy with all al govemmenitsable laws, ordinances, codes and regulations o 1s. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition ofan e underconstitute or be construed as a waiver byis Agreement. In no event ll the making by City of any City of any breach of covenant, payment to Consultant or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during d b silar busdayiness following hours or by facsimile before or during regular business hours; or (b) on the deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, each hereof wa representations or agreements. This Agreement may not be amended, nor any provision except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. Page 5 950525 10572-00001 lsj/sdl 1092677 4 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By City Clerk City Manager Approved as to form: "CONSULTANT" By: - City Attorney By: Its: J-1 ADDITIONAL INSURED SEMET COMPREHENSIVE GENERDA R ABILITY 950525 10572-00001 ]sYa 1092677 4 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. f% TO: Terrence L. Belanger, City Manager MEETING DATE: July 21, 1998 REPORT DATE: July 14, 1998 FROM: James DeStefano, Deputy City Manager TITLE: ORDINANCE NO. 03(1998). AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.24 OF TTTLE 8 OF THE DIAMOND BAR CITY CODE, ADOPTING BY REFERENCE DIVISION 1 OF TITLE 8 AND DIVISION 1 OF TITLE 11 OF THE LOS ANGELES COUNTY CODE, AND REVISING THE CITY HEALTH CODE. SUMMARY: The County of Los Angeles has adopted an ordinance enhancing the current public health requirements for the operation of food establishments. City adoption would ensure continuity with County regulations and effective enforcement. RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony, close the public hearing and adopt Ordinance No. 03(1998) LIST OF ATTACHMENTS: --X— Staff Report _ Resolution(s) --X— Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's office) Other: 1. Has the resolution, ordinance or agreement been —2L Yes _ No reviewed by the City Attorney? MAJORITY 2. Does the report require a majority vote? Yes _ No 3. Has environmental impact been assessed? _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes _ No Which Commission? N/A 5. Are other departments affected by the report? _ Yes --.2L No Report discussed with the following affected departments: RE 11 !��BY: —10 Terrence L. Belanger JaWes DeStefano City Manager Deputy City Manager CITY cuumum xErvx-r AGENDA NO. MEETING DATE: July 21, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: ORDINANCE NO. 03(1998). AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.24 OF TTTLE 8 OF THE DIAMOND BAR CITY CODE, ADOPTING BY REFERENCE DIVISION 1 OF TITLE 8 AND DIVISION 1 OF TTTLE 11 OF THE LOS ANGELES COUNTY CODE, AND REVISING THE CITY HEALTH CODE. ISSUE STATEMENT: This report requests approval of a proposed code amendment which would adopt by reference Los Angeles County Ordinance No. 97-0071 which relates to an inspection system for food establishments. Adoption of the Ordinance would ensure countywide enforcement. RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony, close the public hearing and adopt Ordinance No. 03(1998). FINANCIAL STATEMENT: N/A BACKGROUND: The City of Diamond Bar contracts with the County of Los Angeles for public health services. The County of Los Angeles has adopted Ordinance No. 97-0071 enhancing the current public health requirements for the operation of food establishments. The Ordinance sets forth an inspection scoring system requiring the posting of a letter grade card and a mandatory food handler certification for all food establishments. A copy of the ordinance has been forwarded to the City for adoption in order to ensure continuity with County regulations and to provide more effective enforcement of its provisions. It is recommended that the City Ordinance include provisions setting forth the location of the posting of the letter grade card and an opportunity for a right of reinspection by the restaurant operator. The current County Code is silent on both issues relying on County Department staff for implementation. The County is suggesting that the posting and reinspection issues be addressed by the Health Code Officer. Staff recommends the inclusion of the additional provisions to firmly establish our City policy which is not subject to a unilateral change by County staff. Pursuant to Government Code Section 50022 a public hearing has been scheduled for July 21, 1998 with notice published in the San Gabriel Valley Tribune. PREPARED BY: James DeStefano Deputy City Manager 1. Draft Ordinance No. 03(1998) 2. County Ordinance No. 97-0071 ANALYSIS An ordinance amending the Los Angeles County Code, Title 8 - Consumer Protection and Title 11 - Health and Safety, relating to the operation of food establishments by: 1. Establishing a letter grade and inspection score system for all food establishments and requiring the posting of a letter grade card or inspection score card, or both; 2.• Requiring all food establishments to keep copies of inspection reports for review by the general public; 3. Requiring all food establishments for which the public health permit has been suspended or revoked to post a notice of closure and requiring these establishments to remain closed until further action of the county health officer; 4. Requiring all food establishments to post a notice providing the address and. telephone number of the local environmental health office responsible for oversight of the establishment; 5. Establishing a food handler's, training certification program and requiring all food establishments to have a person certified in safe food handling practices on the premises *at all times; and 6. Making other, technical changes. SAR:sar 12-3-97 DE WITT W. CLINTON County Counsel By S,ra- om �fvc� SHARON A. REICHMAN Deputy County Counsel. Public Services Division ORDINANCE NO.. 97-0071 An ordinance amending the Los Angeles County Code, Title 8 - Consumer Protection. and Title 11 - Health and Safety, relating to food establishments. The Board of Supervisors of the County of Los Angeles ordains as follows: SECTION 1. Section 8.04.165 is added to read as follows: Section 8.04.165 Food Official Inspection Report. "Food Official Inspection Report" means the written notice prepared and issued by the county health officer after conducting an inspection of a food facility to determine compliance with all applicable federal, state and local statutes, orders, ordinances, quarantines, rules, regulations, or directives relating to the public health. SECTION 2. Section 8.04.225 is added to read as follows: Section 8.04.225 Grading & Letter Grade Card. A. "Grading" means the letter grade issued by the county health officer at the conclusion of the routine inspection of a food establishment. The grade shall be based upon the scoring method set forth in this section resulting from the Food Official Inspection Report and shall reflect the food establishment's degree of compliance with all applicable federal, state and local statutes, orders, ordinances, quarantines, rules, regulations, or directives relating to the public health. B. "Letter Grade Card" means a card that may be posted by the county health officer at a food establishment upon completion of a routine inspect_on that indicates the letter grade of the establishment as determined by the county health officer using the scoring method set forth in this section. For the purposes of this provision, a food establishment shall include a food establishment operating in conjunction with a food processing establishment. Nothing in this chapter shall prohibit the county health officer from creating and using a Letter Grade Card in combination with an Inspection Score Card. The county health officer,' in his discretion, shall determine whether to post the Letter Grade Card, the Inspection Score Card, or both. C. The county health officer, in his discretion, may immediately close any food establishment which, upon completion of the routine inspection, does not achieve a "C" grade as defined herein. Nothing in this provision shall prohibit the county health officer from immediately closing -any food establishment if, in his discretion, immediate closure is necessary to protect the public health. D. The letter grade shall be based upon the final numerical percentage score set forth in the Food Official Inspection Report, as follows: I. A grade of "A" shall indicate a final score of ninety percent (90%) or higher as determined by—the-county health officer; 2. A grade of "B" shall indicate a final score less than ninety percent (90%) but not less than eighty percent (80%) as determined by the county health officer; 3. A grade of "C" shall indicate a final score less than eighty percent (80%) but not less than seventy percent (70%) as determined by the county health officer. SECTION 3. Section 8.04.275 is added to read as follows: Section 8.04.275 Inspection Score Card. A. "Inspection Score Card" means a card that may be posted by the county health officer at a food establishment, upon completion of a routine inspection, that indicates the total numericzl percentage score for the establishment as determined by the county health officer and as set forth in the Food Official Inspection Report. For the purposes of this provision, a food establishment shall include a food establishment operating in conjunction with a food processing establishment. Nothing in this chapter shall prohibit the county health officer from creating and using an Inspection Score Card in combination with a Letter Grade Card. The county health officer, in his discretion, shall determine whether to post the Inspection Score Card, the Letter Grade Card, or both. B. The county health officer, -in his discretion, may immediately close any food establishment which, upon completion of the routine inspection, achieves a total numerical percentage score less than seventy percent (70%) as set forth in Section 8.04.225. Nothing in this provision shall prohibit the county health officer from immediately closing any food establishment if, in his discretion, immediate closure is necessary to protect the public health. SECTION 4. Section 8.04.337 is added to read as follows: Section 8.04.337 Notice -of Closure. "Notice of Closure" means a public notice that may be posted by the county health officer at a food establishment upon suspension or revocation of the establishment's public health permit and.that results in the immediate closure of the establishment and the discontinuance of all operations of the food establishment, by order of the public health officer, because of violations of applicable federal, state anti local statutes, orders, ordinances, quarantines, rules, regulations, or directives relating to the public health. SECTION 5. Section 8.04.405 is added to read as follows: Section 8.04.405 Routine Inspection. "Routine Inspection" means a periodic, unannounced inspection of any business or occupation specified in.Section 8.04.720 to determine compliance with all applicable federal, state and local statutes, orders, ordinances, quarantines, rules, regulations, or directives relating to the public health. A Routine Inspection shall not mean an inspection conducted by the county health officer to determine compliance with a previously issued Food Official Inspection Report or any interim inspection conducted to determine compliance with specific regulations or legal requirements. SECTION 6. Section 8.04.752 is added to read as follows: Section 8.04.752 Posting Requirements - Penalty for Non- Compliance- Documents Available for Public Review. A. Upon issuance by the county health officer, the health officer shall post at every food establishment the Letter Grade Card, the Inspection Score Card, or both, as determined by the county health officer, so as to be clearly visible to the general public and to patrons entering the establishment. "Clearly visible to the general public and to patrons" shall mean: 1. Posted in the front window of the establishment within five (5) feet of the front door; 2. Posted in a display case mounted on the outside front will of the establishment within five (5) feet of the front door; or 3. Posted in a location as directed and determined in the discretion of the county health officer to ensure proper notice to the general public and to patrons. B. In the event that a food establishment is operated in the same building or space as a separately licensed or permitted business, or in the event that a food establishment shares a common patron entrance with such a separately licensed or Permitted business, or in the event of both, the county health officer shall post the Letter Grade Card, the Inspection Score Card, or both, in the initial patron contact area, or in a location as determined in the discretion of the county health officer. C. The Letter Grade Card and the Inspection Score Card shall not be defaced, marred, camouflaged, hidden or removed. It shall be unlawful to operate a food establishment unless the Letter Grade Card, the Inspection Score Card, or both, as determined by the county health officer, is or are in place as set forth hereunder. Removal of the Letter Grade Card, the Inspection Score Card, or both, -is a violation of this chapter and may result in the suspension or revocation of the public health permit and shall be punishable as specified in Section 8.04.930. D. Every food establishment shall post a legibly lettered sign which displays the following information_ so as to be clearly visible to the general public and to patrons entering the establis4ment: "Aunt', public health concerns regarding this establishment should be directed to the County of Los Angeles, Environmental Health office located at: (local office address and telephone number to be provided by the countv heath officer)." E. The Food Official Inspection Report upon which the Letter Grade Card, the Inspection Score Card, or both, are based and all subsequent reports issued by the county health officer shall be maintained at the food establishment and shall be available to the general public and to patrons for review upon request. The food establishment shall keep the Food Official Inspection Report and all subsequent reports until such time as the. -County health officer completes the next routine inspection of the establishment and issues a new Food Official Inspection Report. SECTION 7. Section 8.04.755 is added to read as follows: Section 8.04.755 Letter Grade Card & Inspection Score Card - Period of Validity. A Letter Grade Card, an Inspection Score Card, or both, shall remain valid until the county health officer completes the next routine inspection of the food establishment. SECTION 8. Section 8.04.94.3 is added to read as follows: Section 8.04.943 Public Health Permit Suspension or Revocation - Notice of Closure A. Upon issuance of a written notice of suspension or revocatipn of the public health permit by the county health officer,'the health officer shall post a Notice of Closure at the food establishment so as to be clearly visible to the general public and to patrons. B. Upon issuance of the written notice of suspension or revocation of the public health permit by the county health officer, the food establishment shall immediately close to the general public and to patrons and shall discontinue all operations until the public health permit has been reissued or reinstated by order of the county health officer or until the establishment no longer operates as a food establishment. C. The Notice of Closure shall remain posted until removed by the county health officer. Removal of the Notice of Closure by any person other than the county health officer or the refusal of a food establishment to close upon issuance of the written notice of suspension of the public health permit is a violation of this chapter and may result in the suspension or revocation of the food establishment's public health permit and shall be Punishable as specified in Section 8.04.930. SECTION 9. Chapter 11.11 is added to read as follows: Chapter 11.11 FOOD HANDLER'S TRAINING CERTIFICATION Section 11.11.010 Definitions. As used in this chapter: A. "Certified Food Handler" means an owner, operator, or any other person at least eighteen (18) years of age who supervises all or part of the food service operations within a Food Ser%lice Operation and is responsible for training the operation's employees in the areas set forth in Section 11.11.190. At the discretion of the Director, and upon a showing of good cause, the Director may waive the requirement that a Certified Food Handler be at least eight een---(1-6)--years--of -age•.-- - - i B. "Department" means the County of Los Angeles, Department of Health Services. C. "Director" means the Director of the Department of Health Services or his duly authorized designee. D. "Food Handler's Training Certificate" means a certificate issued by the Department, certifying that a Food Handler has satisfactorily demonstrated competency in food protection and practices by passing a written examination administered by the Department or by completing a food handler's training course approved by the Director. E. "Food Service Operation" means any food service business which prepares any potentially hazardous food on the premises for sale or gift to the public and includes but is not limited to all restaurants, markets, bakeries, mobile food preparation units, commissaries, and food processing establishments. F. "Potentially Hazardous Food" shall mean those foods se-- forth et forth in California Health and Safety Code section 113845 as it currently exits or hereafter may be amended: Section 11.11.020 Application & Effect. A. Within one (1) year of the effective date of this ordinance, each Food Service Operation as defined in Section 11.11.10 shall have at least one Certified Food Handler on the premises at all times during operating hours. B. Failure to have a Certified Food Service Handler on site at all times during the operating hours of the Food Service Operation and as specified in this section within one (1) year from the effective date of this ordinance shall be grounds for the suspension or revocation of the operation's public health permit pursuant to the applicable provisions of Chapter 8.04 of this Code and shall be punishable as set forth in Section 8.04.930. Section 11.11.030 Procedure for Obtaining a Food Handler's Training Certificate. A. Every person desiring certification as a Certified Food Handler shall file with the Department an application for certification, accompanied by an application fee. Upon application, each person desiring certification shall provide: 1. Proof of successful completion of a food handler's training course approved by the Department; 2. A food handler's training certificate which indicates passage of an examination developed and administered by The Center for Occupational and Professional Assessment of the Educational Testing Service; or 3. Any other food handler's training certificate which, in the discre-ion of the Director, is equivalent to either (1) or (2) above. B. In the alternative to the procedure set forth in .subdivision A, any person desiring certification as a Certified Food Handler, upon payment of an examination fee, may take an examination administered by the Department. The Department shall certify only those persons who receive a score of seventy-five percent (75%) or higher on its examinations. The payment of any examination fee shall be in addition to the application fee set forth in this section. Section 11.11.040 Food Handler's Training Course. Any food handler's training course -taken--bY-�--peis�n—iiesring - `- certification as a Certified Food Handler shall be a minimum of four (4) hours in duration. The course of instruction shall include, but not be limited to, the following subject matter: microorganisms, sources of foodborne illness -microorganisms, foodborne illness, the means by which food is contaminated by microorganisms and toxic substance, the methods for protection of food to prevent foodborne illnesses, personal hygiene for food handlers, proper utensils and equipment washing and sanitizing, and proper receiving and storage of food. Section 11.11.050 Multiple Food Service Operations. Persons who operate more than one Food Service Operation shall be required to have a Certified Food Handler at each operation at all times during operating hours. ' Section 11.11.060 Exemptions. Food -Service Operations which deal exclusively in non -potentially hazardous prepackaged food and beverages or Food Service Operations required by the Department to have only temporary operating permits shall be exempt from the provisions of this chapter. Secfion 11.11.070 Display of Food Handler's Training Certificate. The Food Handler's Training Certificate shall be posted in a conspicuous place within the Food Service Operation, or in a location designated and .approved by the Director. Section 11.11.080 Change of Certified Food Handler. A. Certified Food Handler who changes his or her place of employment after obtaining a Food Handler's Training Certificate may display the certificate in any other Food Service Operation in which he or she subsequently is employed. A Food Service Operation which loses its Certified Food Handler must obtain another Certified Food Handler within thirty days. Section 11.11.090 List of Certified Food Handlers. The Department shall maintain a current list of all Certified Food Handlers within the County of Los Angeles. Section 11.11.100 Expiration. The Food Handler's Training Certificate shall be valid for four (4) years from the date of issuance. Upon the expiration of the Food Handler's Training Certificate, all persons must re -apply for a new certificate according to the procedure set forth in Section 11.11.030. Section 11.11.110 Duplicate Food Handler's Training Certificate. The Director, upon a showing of good cause, may issue duplicate Food Handler's Training Certificates upon payment of a duplicate certificate fee. Section 11.11.120 Revocation of Food Handler's Training Certificate. A. I The Director may immediately revoke any Food Handler's Training,Certificate when any of the following is found to exist within a Food Service Operation which is operated by or under the supervision of a Certified Food Handler: 1. Evidence indicating repeated or continuing violations of required procedures and practices in the preparation, service, storage, distribution or sale of food or beverage offered for public consumption; 2. Any condition detrimental to the public health, which shall include but not be limited to any condition that can cause food infection, food intoxication, disease transmission or any hazardous condition including but not limited to unsafe food temperature; or 3. Evidence indicating falsification of information required by the Department for issuance of the Food Handler's Training Certificate. B. The Director shall issue a notice to the Certified Food Handler setting forth the acts or omissions with which he or she is charged and informing him or her of the right to a hearing, if requested, to show cause why the certificate should be reinstated. Section 11.11.130 Right to Appeal Following Revocation. A. Any Certified Food Handler whose certificate has beer. revoked may make a written request for hearing within fifteen (15) calendar days after receipt of the notice specified in Section 11.11.230 to show cause why the certificate should be reinstated. A failure to request a hearing within fifteen (15) calendar days after receipt'of the notice shall be deemed a waiver of the right to a hearing. When circumstances warrant, the Director may order a hearing at any reasonable time within this fifteen (15) day period to expedite the certification revocation process. B. The hearing shall be held within fifteen (15) calendar days of the receipt of the request for a hearing. Upon written request of the Certified Food Handler, the Director may postpone any hearing date, if circumstances warrant such action. C. An Environmental Health Services Manager for the Department shall preside over any hearing requested under this section. Section 11.11.140 Notice of Decision. The Director shall issue a written notice of decision to the Certified Food Handler within five (5) working days of the hearing. The notice of decision shall specify the acts or omissions with which the Certified Food Handler is charged and shall specify either that the certificate remains revoked or that it has been reinstated. Section 11.11.150 violation. Notwithstanding any other provision of this chapter, violation of this chapter is punishable by a fire of =: more -than $500.00 or by imprisonment in the County jail for not more than six months, or both. Each day during any portion of which any violation of any provision of this chapter is committed, continued or permitted makes such violation a separate offense. Section 11.11.160 Severability. If any provision of this chapter or the application thereof -to any person or circumstance is held anvalid, the remainder of the chapter and the application of such provision to other persons or circumstances shall not be affected thereby. [804165sr.coc) ORDINANCE NO. 98-03 AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.24 OF TITLE 8 OF THE DIAMOND BAR CITY CODE, ADOPTING BY REFERENCE DIVISION 1 OF TITLE 8 AND DIVISION 1 OF TITLE 11 OF THE LOS ANGELES COUNTY CODE, AND REVISING THE CITY HEALTH CODE. THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES ORDAIN AS FOLLOWS: SECTION 1. Chapter 8.24 of Title 8 of the Diamond Bar City Code is hereby amended to read as follows: "CHAPTER 8.24 PUBLIC HEALTH "Sec. 8.24.010. Adoption by reference. Division 1 of Title 8 (Public Health Licenses) and Division 1 of Title 11 (the Health Code) of the Los Angeles County Code, as amended and in effect on March 1, 1998, are hereby adopted by reference and shall henceforth collectively be known as the Health Code of the City of Diamond Bar. "Sec. 8.24.020. Copies available for inspection. A certified copy of Division 1 of Title 8 and Division 1 of Title 11, as adopted in Section 8.24.010, have been deposited in the office of the City Clerk and shall be at all times maintained by the City Clerk for use and examination by the public. "Sec. 8.24.030. Division 1, Title 8 - Amendments. "(a) Section 8.04.165 amended. Notwithstanding the provisions of Section 8.24.010 of this Chapter, Section 8.04.165 of Chapter 8.04 of Division 1 of Title 8 of the Los Angeles County Code is hereby amended to read as follows: `Section 8.04.165 Food Official Inspection Report. "Food Official Inspection Report" means the written notice prepared and issued by the county health officer after conducting a routine inspection, or reinspection in the event a timely request for reinspection has been filed, of a food facility to determine compliance with all applicable federal, state and local statutes, orders, ordinances, quarantines, rules, regulations, or directives relating to the public health., "(b) Subsections A and B of Section 8.04.225 amended. Notwithstanding the provisions of Section 8.24.010 of this 980326 10572-00001 lsj 1950180.2 (2) Metronclitar. News Enterprise a newspap::r printed and published in the County of os Angeles. rrr�• ATTEST: Ei ecutive Officer - ClerlPf the Board of Supervisors of the County of Los Angeles I hereby certify that at its meeting of December 16, 1997 , the foregoing ordinance was adopted by the Board. of Supervisors of said County of Los Angeles by the following vote, to wit: r Supervisors Gloria Molina Zev Yaroslayskv Don Knabe Mike Antonovich Yvonne Brathwaite Burke Effective Date: January 16, 1998 I hereby certify that P=Vuant to Section "I" of the Government Code, aeiivery of this document has been made. JOANNE STURGES Executive Officer - Clerk of the Board of Supervisors By DEPUTY I -B 2 (Rev 61971 Noes Supervisors Non- /f J ec(•utttiivve Officer - Cler@of the Board of Supervisors of the County of Los Angeles APPROVED AS TO FORM: DE CLINTON County Co sel By Raymon . Fortner; Jr. Chief Deputy County Counsel Chapter, subsections A and B of Section 8.04.225 of Chapter 8.04 of Division 1 of Title 8 of the Los Angeles County Code are hereby amended to read as follows: `A. "Grading" means the letter grade issued by the county health officer at the conclusion of the routine inspection, or reinspection in the event a timely request for reinspection has been filed, of a food establishment. The grade shall be based upon the scoring method set forth in this section resulting from the Food Official Inspection Report and shall reflect the food establishment's degree of compliance with all applicable federal, state and local statutes, orders, ordinances, quarantines, rules, regulations, or directives relating to the public health. B. "Letter Grade Card" means a card that may be posted by the county health officer at a food establishment upon completion of a routine inspection, or reinspection in the event a timely request for reinspection has been filed, that indicates the letter grade of the establishment as determined by the county health officer using the scoring method set forth in this section. For the purposes of this provision, a food establishment shall include a food establishment operating in conjunction with a food processing establishment. Upon completion of a routine inspection of a food establishment, the county health officer shall advise the owner or operator thereof, in writing, of the actual grading and basis therefor as determined by the health officer. Said grading shall not be utilized for purposes of preparing a Letter Grade Card or Inspection Score Card, and neither shall be posted, unless a request for reinspection is not timely filed. Nothing in this chapter shall prohibit the county health officer from creating and using an Inspection Score Card in combination with a Letter Grade Card. The county health officer, in his discretion, shall determine whether to post the Inspection Score Card, the Letter Grade Card, or both.' "(c) Section 8.04.275 amended. Notwithstanding the provisions of Section 8.24.010 of this Chapter, Section 8.04.275 of Chapter 8.04 of Division 1 of Title 8 of the Los Angeles County Code is hereby amended,to read as follows: `Section 8.04.275 Inspection Score Card. A. "Inspection Score Card" means a card that may be posted by the county health officer at a food establishment, upon completion of a routine inspection, or reinspection in the event a timely request for reinspection has been filed, that indicates the total numerical 980326 10572-00001 1sj 1950180.2 (2) — 2 — percentage score for the establishment as determined by the county health officer and as set forth in the Food Official Inspection Report. For the purposes of this provision, a food establishment shall include a food establishment operating in conjunction with a food processing establishment. .Upon completion of a routine inspection of a food establishment, the county health officer shall advise the owner or operator thereof, in writing, of the actual grading and basis therefor as determined by the health officer. Said grading shall not be utilized for purposes of preparing a Letter Grade Card or Inspection Score Card, and neither shall be posted, unless a request for reinspection is not timely filed. Nothing in this chapter shall prohibit the county health officer from creating and using an Inspection Score Card in combination with a Letter Grade Card. The county health officer, in his discretion, shall determine whether to post the Inspection Score Card, the Letter Grade Card, or both. B. The county health officer, in his discretion, may immediately close any food establishment which, upon completion of the routine inspection, or reinspection where applicable, achieves a total numerical percentage score less than seventy percent (70%) as set forth in Section 8.04.225. Nothing in this provision shall prohibit the county health officer from immediately closing any food establishment if, in his discretion, immediate closure is necessary to protect the public health.' 11(d) Section 8.04.402 added. Notwithstanding the provisions of Section 8.24.010 of this Chapter, a new Section 8.04.402 is hereby added to Chapter 8.04 of Division 1 of Title 8 of the Los Angeles County Code to read as follows: `8.04.402 Request for Reinspection. "Request for Reinspection" means a written request, filed with the office of the county health officer within seven (7) calendar days of a routine inspection of a food establishment conducted for purposes of preparing a Food Official Inspection Report, Grade Letter Card, and/or Inspection Score Card, therein requesting reinspection of such establishment. Such reinspection shall be conducted not less than fourteen (14) calendar days following the timely filing of a request for reinspection and shall be limited to those violations and areas and items of noncompliance identified during the prior routine inspection. Following reinspection, a revised Food Official Inspection Report shall be prepared and the establishment shall be regraded based upon the revised 980326 10572-00001 lsj 1950160.2 (2) 3 Report. The scores obtained with respect to areas and items which were found to be in compliance during the prior routine inspection, combined with scores obtained as a result of the reinspection, shall be the sole basis upon which a Letter Grade Card and/or Inspection Score Card may be prepared and posted following reinspection. A request for reinspection may only be filed by the owner or operator of the food establishment of which such routine inspection was conducted. Said seven (7) day period within which to request reinspection shall not commence unless and until such owner or operator has been provided written notice of the actual grading and basis therefor as determined by the county health officer following the routine inspection.' "(e) Subsections A and E of Section 8.04.752 amended. Notwithstanding the provisions of Section 8.24.010 of this Chapter, subsections A and E of Section 8.04.752 of Chapter 8.04 of Division 1 of Title 8 of the Los Angeles County Code are hereby amended to read as follows: `A. Upon expiration of the time within which to file a request for reinspection following a routine inspection, or immediately upon completion of a reinspection conducted pursuant to Section 8.04.402, the health officer shall post at such inspected food establishment the Letter Grade Card, the Inspection Score Card, or both, as determined by the health officer, so as to be clearly visible to the general public and to patrons entering the establishment. "Clearly visible to the general public and to patrons" shall mean posted in the following order of priority: 1. Posted in the front window of the establishment within five (5) feet of the front door. If such posting is not reasonably possible in the determination of the health officer, then posting shall occur as provided in subsection 2, below. 2. Posted in a display case mounted on the outside front wall of the establishment within five (5) feet of the front door. If such posting is not reasonably possible in the determination of the health officer, then posting shall occur as provided in subsection 3, below. 3. Posted in such location as directed and determined in the discretion of the health officer to ensure the most effective notice to the general public and to patrons.' `E. The Food official Inspection Report upon which the Letter Grade Card, the Inspection Score Card, or 980326 10572-00001 lsj 1950180.2 (2) — 4 — both, are based and all subsequent reports issued by the county health officer shall be maintained at the food establishment and shall be available to the general public and to patrons for review upon request. The food establishment shall keep the Food Official Inspection Report and all subsequent reports until such time as the county health officer completes the next routine inspection, or reinspection pursuant to Section 8.04.402, of the establishment and issues a new Food Official Inspection Report.' "(f) Section 8.04.755 amended. Notwithstanding the provisions of Section 8.24.010 of this Chapter, Section 8.04.755 of Chapter 8.04 of Division 1 of Title 8 of the Los Angeles County Code is hereby amended to read as follows: `Section 8.04.755 Letter Grade Card and Inspection Score Card - Period of Validity. A Letter Grade Card, an Inspection Score Card, or both, shall remain valid until the county health officer completes the next routine inspection, or reinspection pursuant to Section 8.04.402, of the food establishment.'', SECTION 2. Penalties for Violation of Ordinance. It shall be unlawful for any person, firm, partnership or corporation to violate any provision or to fail to comply with any of the requirements of the Ordinance, Codes or portions thereof hereby adopted. Any person, firm, partnership or corporation violating any provision of this Ordinance, or the Codes or portions thereof hereby adopted, or failing to comply with any of their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00), or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Ordinance, Codes or portions thereof hereby adopted, is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this Ordinance. SECTION 3. Civil Remedies. The violation of any of the provisions of the Ordinance, Codes or portions thereof hereby adopted shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances. 980326 10572-00001 1sj 1950180.2 (2) 5 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO F TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21, 1998 REPORT DATE: July 14, 1998 FROM: Terrence L. Belanger, City Manager TITLE: FINAL REPORT OF THE CITY OF DIAMOND BAR SOLID WASTE STANDARDS TASK FORCE SUMMARY: The final report of the Solid Waste Standards Task Force (SWSTF) is the product of five months of meetings and study to examine how best the City could comply with the goal of 50% diversion by the year 2000 as mandated by AB 939. Established on December 16, 1997, the SWSTF examined existing solid waste and recycling programs, identified key issues related to solid waste collection and disposal, evaluated the City's current solid waste management system, and identified a probable menu of actions that the Council could take. Through these recommended actions, the City could likely achieve the 50% diversion mandate. RECOMMENDATION: That the City Council receive public testimony, review and discuss the attached Final Report of the Solid Waste Standards Task Force, and use its findings in deliberating the future direction and level of effort of the City to meet the AB 939 mandate. The key Task Force findings included implementing: 1) a variable rate (i.e., pay as you throw) system; 2) an automated collection and three containers for single-family residential customers (homes and condos); 3) a yard (green) waste collection program for single-family residences (homes and condos); 4) Extend recycling service to multi -family dwellings in some manner, 5) a selection of a single service provider for refuse/recycling for at least the single-family sector, 6) avoiding mandatory provisions or bans on waste generation. The SWSTF also recommended additional study by staff on how best to include bin -served multi -family residences in recycling efforts and enhancing public and private recycling and waste prevention outreach. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification Ordinance(s) X Other 1. Final Report of the SWSTF dated 7/21/98) 2. Hauler rates EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance or agreement been reviewed N/A _ Yes _ No 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? WA _ Yes _ No 4. Has the report been reviewed by a Commission? WA _ Yes _ No Which Commission? 5. Are other departments affected by the report? WA Reoort discussed with the following affected departments: REVIEWED BY: Terrence L. Belan City Manager mW440.oad vAde.od.rAW �I U� mes DeStefa o Deputy City Man ger avid a. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 21, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: FINAL REPORT OF THE CITY OF DIAMOND BAR SOLID WASTE STANDARDS TASK FORCE ISSUE STATEMENT: The Diamond Bar City Council (City Council) established a Solid Waste Standards Task Force (Task Force) to examine how best the City could comply with the goal of 50% diversion by the year 2000 as mandated by the California Integrated Waste Management Act of 1989, or AB 939. The Task Force was established on December 16, 1997, with a term limit of June 30, 1998, to examine the City of Diamond Bar's existing recycling and solid waste management programs, and determine what actions if any were needed to meet the AB 939 mandate within the context of maintaining the current open solid waste collection system versus going to exclusive hauling. This report represents the result of the study and analysis performed by the Task Force, and answers two key questions: 1) what needs to be done in the way of AB 939 programming to achieve the 50% mandate assuming the continuation of the existing solid waste system, and 2) if the 50% mandate is not achievable without changes to the solid waste system, what would the changes consist of? It is noted that this issue was identified as a priority item because of the pending closure of nearby Spadra Landfill, the impending AB 939 compliance date of December 31, 2000, for achieving the 50% mandate, and the current diversion rate which appears to be in the range of 30- 35% [pending diversion rate approval by the California Integrated Waste Management Board (CIWMB)]. RECOMMENDATION That the City Council receive public testimony, review and discuss the attached (see attachment 1) Final Report of the Solid Waste Standards Task Force, and use its findings in deliberating the future direction and level of effort of the City to meet the AB 939 mandate. The key Task Force findings included implementing: City Council Report July 21, 1998 Page 2 Implement a variable rate (i.e., pay as you throw) system. [This rate structure would reward those residents and businesses who waste less. It would also require that the City Council enact greater authority over rates. There was no dear consensus as to whether there should be a limit on how much residents can dispose without penalty.] 2. Implement an automated collection system for single-family residential customers (homes and condos). [This would feature a three container system; one for refuse, one for separated yard wastes, and one for mixed recyclables. It remains to be determined as to the size of the containers (64 or 96 gallons).] 3. Implement a yard waste collection program for single-family residents (homes and condos). [According to the Source Reduction and Recycling Element (SRRE) this program might yield 10 to 15% diversion.] 4. Extend recycling service to multi -family dwellings in some manner. 5. Select a single service provider for refuse/recycling for at least the single-family sector. 6. Avoid mandatory provisions or bans on waste generation. FINANCIAL SUMMARY: There should be little financial impact to the City from implementation of the recommendations. Already, the City has an approved Source Reduction and Recycling Element (SRRE) that has set a course for the City to follow in implementing AB 939 programs. To the contrary, not implementing the recommendations of the Task Force could have an appreciable negative cost impact upon residents and businesses in the way of higher costs of disposal from closure of Spadra, and from potential fines from the Board if the SRRE is not implemented. Implementation of new and comprehensive recycling activities and solid waste collection systems will help to reduce what waste needs to be disposed, thereby avoiding long haul and higher disposal rates. The City's role will be to monitor the situation and make adjustments to how solid waste is collected and disposed, and the degree of compliance demanded upon the public. Current funding which is derived from grants and AB 939 fees are adequate to meet the demand for such City services. BACKGROUND: The City has been engaged since incorporation with development of a practicable solid waste permit City Council Report Page 3 July 21, 1998 system that complies with applicable sanitation standards and recycling mandates while meeting the needs of its residents and businesses. The recycling mandate is the result of enactment of AB 939, the Integrated Waste Management Act of 1989. This law set in motion a complex set of rules that mandate that each jurisdiction in California reduce its waste stream (residential and business sectors) by 25% by the year 1995 and 50% by the year 2000. The City has apparently met the 1995 mandate, and is working to meet the 2000 mandate. Those jurisdictions not complying with the law could be fined up to $10,000 per day. Since enactment, the law has been modified, first to change how compliance is measured, and recently to define "good faith effort" to comply with the law. Also, a recent law (SB 1066) allows jurisdictions to appy for one year extension(s) up to a maximum of five beyond the year 2000, if the jurisdiction has met certain criteria. Among these criteria is the requirement that the Source Reduction and Recycling Element (SRRE), the plan of action required by AB 939, be implemented and current. Through its solid waste and recycling permit system, the City has been able to implement its SRRE in a voluntary fashion keeping cost and inconvenience to a minimum. The City has been able to achieve an unofficial diversion rate of about 30%, which exceeds the short term mandate of 25% by 1995. However, achieving the year 2000 mandate of 50% diversion remains a much more difficult target, not only for Diamond Bar but for many other cities. Principal among the many issues facing the City is that it is obligated by its SRRE to implement a more comprehensive and mandatory -type program for what is called the medium term planning period, years 1996 through 2000. These programs, which include yard waste collection, variable rates, mandatory planning and reporting by businesses, and much more, have the potential to cause higher costs and inconvenience to both residents and businesses. These programs were also adopted almost seven years ago, when circumstances were different, the City was newly incorporated, and it was not facing the imminent closure of nearby landfills. Another factor clouding the issue of what to do is the fact that the City is among a small number of cities who have an open competitive system for collection residential refuse (of 88 cities in LA County, only Diamond Bar, Hidden Hills, Calabassas, and Malibu have open residential systems). Nearly all cities in LA County either provide for collection or regulate collection activities and rates, however, the City permits any qualifying hauler (we have two at present) to apply for and receive an operating permit. City Council Report Page 4 July 21, 1998 Haulers must indemnify the City against certain liabilities to the amount of $5 million dollars aggregate value, implement programs designed to meet the 25 and 50 percent mandate, and post a compliance bond amounting to $50,000.00 to assure adequate performance of the requirements. However, the City does not regulate rates (haulers are permitted to charge up to their posted maximum rates which are listed in Attachment 2), and all diversion programs are voluntary. In fact, this has led to a situation where every neighborhood features dual collection (more than one hauler per route) and normally two pick-up days per week. This has caused refuse barrels to be on the street nearly every day in some neighborhoods. This has been the situation since incorporation, however, the need to meet 50% diversion and address looming disposal capacity shortfalls (nearby landfills such as Spadra Landfill are closing) presents a different and perhaps more difficult challenge. Not only may rates increase dramatically, but the certainty of compliance liability is very real if the City chooses to ignore its full menu of options for diversion including waste prevention, composting, intermediate processing, recycling, and the like. As a consequence, the Council wished to re-examine its options in an open atmosphere that incorporated the opinions and insights of residents and businesses alike. To address the issues, the Council determined that it needed to establish a term -limited Task Force that would be composed of representatives from several sectors of the community. To guide the Task Force through the myriad of technical, environmental, and economic issues, the City also desired an experienced facilitator. This facilitator helped to establish the Task Force, facilitate its meetings, and prepare its final report of findings. This report represents the findings of the Task Force, embodied in the attached report dated July 21, 1998. In addition, staff and the City's Integrated Environmental Services Coordinator have provided more detailed information about general solid waste and recycling issues so as to place the Task Force and the report in an appropriate context. DISCUSSION: The City retained an experienced facilitator to guide its term -limited solid waste standards Task Force through a series of five fact-finding meetings designed to develop a strategy that the City Council could consider for meeting the AB 939 diversion mandate of 50 percent by the year 2000. The Task Force met from February through June 1998, and considered the following: City Council Report Page 5 July 21, 1998 ♦ What needs to be done in terms of AB 939 programming that would enable the City to achieve the AB 939 diversion mandate of 50 percent by the year 2000, assuming the continuation of the existing solid waste system as is? ♦ If it is not possible to achieve AB 939 compliance within the existing solid waste system, what systemic changes are needed to facilitate compliance? ♦ If solid waste systemic changes and AB 939 programming are inadequate for the task, what legislative actions could the City take? The consultant facilitated the five meetings, interpreted technical, environmental and economic issues for the committee, and guided it through its fad -finding deliberations to yield a final report that addressed the three questions listed above. One of the keys to success consideration of the issues was the deliberate process used to fully examine the issues, and the background of how we got to where we are today. At the first and second meetings, the Task Force was given information about recycling and waste prevention and provided facts about what programs the City was, is, and will be implementing as identified in the SRRE, including the existing diversion rate. The Task Force was also given information about what potential activities could be implemented but were not included in the SRRE at its writing in 1990-91. It was presented at the second meeting that the SRRE as written appears barely adequate to get the City to 50% diversion inasmuch as it depends greatly upon voluntary actions that require residents and businesses to join in at their own volition rather than being mandated to do so as the City is mandated by the state of California. In fact, the facilitator developed three configurations of recycling and waste prevention systems that might be used to meet the mandate, beginning with the existing system which continues the voluntary structure, an upgraded system involving certain mandatory provisions, and finally a mandatory system that requires wholesale changes to the existing solid waste system itself. While Task Force members were asked simply to identify what system they favored, they were not asked to select any of these systems. Rather, this exercise helped prepare the Task Force to configure a hybrid system based on what and what does not work within the context of solid waste collection and disposal. The third meeting focused on solid waste collection and disposal, and was a difficult exercise given the uncertainty of future program changes, the pending closure of nearby landfills, the probability of City Council Report Page 6 July 21, 1998 the existing two permitted haulers to merge, and the incertitude of future costs for longer hauls, transfer and processing, and remote landfilling. Nonetheless, it provided a backdrop for the fourth and fifth meetings where specific diversion program changes were discussed and deliberated within the broader context of solid waste collection and disposal. In fact, a survey matrix was used to help the members to identify their favored options based on the SRRE, CIWMB-identified alternatives, and the input of other experts from the solid waste management and recycling industry. Among the key aspects discussed was the pending closure of Spadra Landfill. This landfill has served the Diamond Bar community since incorporation, but is now scheduled to close by June 1999. When this happens, Diamond Bar's waste must be driven further away to disposal to Puente Hills Landfill (near the 60 Freeway and 605 Freeway) and/or to Brea -Olinda Landfill in Orange County, which could increase rates. While there are opinions as to the extent of the rate increases the City might face, and who might face them, driving refuse further away will definitely increase costs perhaps by up to 30% based on figures provided by a neighboring jurisdiction that is currently studying the impact of the closure of Spadra on that community. To avoid this longer haul, more refuse must be diverted to recycling or avoided through waste prevention. Through this matrix, the Task Force was able to build some consensus on applicable programs and to advise Council on what actions might be beneficial to the community as a whole. Given the make- up of the Task Force included representatives from business, single-family residences, and multi- family residences interests, the favoring of various alternatives was believed to be indicative of the potential for broad support for such programs from businesses and residents throughout the City. Key findings included but are not limited to the following (please review the final report for a full description of the alternatives and results): A majority of Task Force members (9 of 12 respondents or 75%) favored implementation of a variable rate system (i.e., pay as you throw /unit pricing) that would begin to help residents and businesses learn to prevent waste. Rather than a punitive system, variable rates would eliminate or reduce among both the residential and business sectors any incentive to dispose more materials which is counter-productive to the intent of AB 939. On the other hand, it would require the City to regulate rates, which would require a change in the City Code to give the Council authority to do so. A majority of members (11 of 12 or 92%) favored implementing an automated collection City Council Report July 21, 1998 Page 7 system for single-family residential customers and those condo complexes that feature per unit service. Members favored three containers; one for yard waste, one for commingled recyclables, and one for refuse. While most members agreed that limiting the size of the refuse container would help diversion, there was not a dear majority opinion as to the appropriate size of container nor whether there should be a limit on how much residents could dispose without penalty. Obviously, the more the City disposes, the greater the cost in terms of long haul. • A majority of members (11 of 12 or 92%) favored implementing a green waste collection program for single-family residences and condos /town homes featuring individual unit collection. Such a program might increase diversion by 10 to 15%, based on the SRRE, leaving the City just shy of achieving the 50% mandate based on the existing diversion rate. • A majority of members (8 of 12 or 75%) favored extending recycling service to multi- family dwellings although how this would be accomplished is not dear, nor was there a consensus on whether such service should be mandatory. There are a host of issues with multi -family residence recycling, not the least of which is how best to service such complexes that have limited storage areas, use common area bins that can be easily contaminated, and have higher rates of turnover in residents leading to poor participation rates. Two approaches were suggested including 1) simply mandating recycling and leaving decision- making to the individual complex, and 2) requiring the complex to have its refuse processed at a materials recovery facility or MRF. Further study on this item was suggested by the Task Force. • A majority of the members (11 of 12 or 92%) favored the City to select a single refuse hauler for at least the single family residence sector. This decision is made easier in that the two existing permitted refuse haulers are in the midst of merging operations. Importantly, the Task Force cautioned the City Council to carefully consider competitive pricing and good service as principal factors in any resolution of the issue. • Finally, members as a whole did not favor any mandatory provisions or bans on waste generating activities, nor was there widespread support for sending Diamond Bar's refuse to a mixed refuse MRF, although some members wished Council to consider the matter further through additional study. As identified earlier, MRF processing may be the best answer for multi -family residences. City Council Report page 8 July 21, 1998 There are other potential programs that were not considered by the SRRE since they are not regarded as recycling by the CIWMB. Biomass and incineration (transformation) are two such programs. At present, biomass (i.e., reducing biological materials into constituents, heat, liquids, vapor, fuel, etc.) is not available in the immediate area, and is generally regarded as an untested technology. Incineration, on the other hand, has been around for over 100 years, and is used extensively throughout the world to transform waste into heat, vapor, and 30% residue by weight. Unfortunately, neither technology is fully recognized by the CIWMB for contributions toward diversion, and are considered instead disposal technologies. Incineration is conducted at the Southeast Resource Recovery Facility (SERRF) in Long Beach and Commerce Refuse to Energy Facility (CREF) in Commerce. These facilities combined handle about 6% of all the refuse in LA County (about 2,300 tons per day). The closest facility, CREF, is small and probably could not provide a reasonable outlet for refuse. In addition, the cost of transfer and disposal at the facility is high, with a probable transfer cost of $15 to $20 per ton added to the likely gate rate of about $27 per ton. RESULTS OF THE TASK FORCE RESEARCH AGENDA Based on the members' comments and recommendations, the City should continue with the diversion programs delineated in the SRRE (see Table 3 on Page 12 of the Task Force Report) with the exceptions of "required business plans (SR7) and the "yard waste disposal ban" (Cl). These two alternatives did not achieve greater than 50% approval from the Task Force. Also, while the Task Force did not favor a 'Regional MRF (R3)", this is kept in as a contingency since the Task Force indicated that multi -family residence waste might be processed at a MRF. Finally, `Waste audits for businesses (SR3)' did not receive a majority approval from the Task Force, but it is kept as an alternative since it is being implemented by the City on a voluntary basis, and has been successful. In terms of programs, the City should add a larger recyclables container, add green waste collection for single-family residences, and target construction and demolition debris for recycling and prevention which would offset the loss of the two altematives from the SRRE program. The City should continue its focus on voluntary recycling and waste prevention for businesses. Finally, the City should increase its efforts at community and school recycling outreach, assuming adequate funding. Since there is some likelihood that the 50% diversion level would not be achieved through this program (see Table 3 of Attachment 1), and given the desire to provide some margin for error, there City Council Report Page 9 July 21, 1998 is a need to modify the Citys solid waste system to achieve a greater level of diversion. The desired changes include implementing an automated collection system using three barrels (one each for recyclables, green waste, and refuse), standardizing collection in some way, and adding programatic requirements to the City Code including the authority to regulate rates as well as service. Importantly, a Task Fore majority indicated favor with going to a single hauler for the single-family residential sector, although the mechanism for doing so is left up to Council discretion. Competitive pricing and acceptable service are prime concerns of the Task Force and should rank high on the evaluation criteria of the City with respect to selecting a common refuse hauler if it should so decide to do so. If an exclusive system is not feasible for any reason, the Council could consider two other approaches: 1. Lengthening the existing permit cycle from its existing two year term to five or more years; 2. Modifying the City Code to mandate use of automated collection containers and require permitted haulers to only collect waste and recyclables from such containers. Haulers could also be held to a strictly uniform system of collection service. Finally, there were some additional practices identified in Table 3 of Attachment 1 that could be considered. These included banning disposal of recyclables and requiring the haulers to meet the 50% mandate. To some degree the latter is a requirement of the existing permit conditions of the haulers. This can be continued in any future agreement. Since there was an overwhelming sentiment against bans and mandates (see yard waste disposal ban (33% supported) and mandating recycling (50% supported)], the ban against disposal of recyclables was not included as a recommended action in the Final Report. C:\WP60\LINDAKAY\CCR-98\DBTASKSOL.721 ATTACHMENT 2 PAGE 1 OF 4 SCHEDULE OF MAXIMUM CHARGES Permittee Billing 1. Residential Collection, Disposal and Recycling Services: A. Single Family Residences: $ 16.40 per month. B. Special Services per Single Family Residence: Senior Discount 15% off services rendered 2. Commercial/Multi-Family Bin Rates (Selected Bins - Monthly Rate)" 3. Recycling Services: A. Commercial/Multi-Family (one 3 cubic yard bin - Monthly Rate) 1 x week 45.00 2 x week 80.00 ® Waste Management of San GabrieU City of Diamond Bar Pomona Valley First Bin 2 Cubic Yard 1 x week $ 55.00 First Bin Each Additional Bin 3 Cubic Yard 1 x week 75.00 65.00 2 x week $120.00 $110.00 3 x week $165.00 $155.00 4 x week $210.00 $200.00 5 x week $255.00 $245.00 6 x week $320.00 $300.00 First Bin Each Additional Bin 6 Cubic Yard 1 x week $100.00 90.00 2 x week $160.00 $150.00 3 x week $230.00 $220.00 4 x week 1300.00 $290.00 5 x week 370.00 $360.00 6 x week $460.00 $450.00 3. Recycling Services: A. Commercial/Multi-Family (one 3 cubic yard bin - Monthly Rate) 1 x week 45.00 2 x week 80.00 ® Waste Management of San GabrieU City of Diamond Bar Pomona Valley ATTAGNMIE\ ': 2 WAGE 2 0'1 4 B. Industrial/Roll-off 40, 10 cubic yard container (Designated Items - Per Drop -Off) 200.00 Per Haul 50.00 Delivery 4. 40 Cubic Yard Roll -Off Container $ 440.00 5. 10 Cubic Yard Roll-Off/Low Boy Box $ 440.00 6. Temporary Service (3 cubic yard/1 pick-up) 90.00 7. Re -Delivery and Re -Instatement Charge $ 25.00 In each case, lower rates may be charged depending on the actual cost of providing service. ® Waste Management of San Gabriel/ City of Diamond Bar Pomona Valley -2- USA WASTE City of Diamond Bar 1998 Rate Schedule Residential Rates: Single-family residential includes 1-95 gallon Trash cart and 1-18 gallon recycle basket Each additional trash carts (up to 4 carts) Each additional recycle basket Senior/Disabled Rate (15% off services rendered) Commercial/Multi-Family Rates: Temporary Bin Rates: 1 - 3 Cubic Yard Bin, 3 days 1 - 3 Cubic Yard Bin, One month (4 weeks) Permanent Bin Rates: (Maximum amount presented) 1 - 2 Cubic Yard 1 x per week 1 - 3 Cubic Yard 1 x per week 1 - 3 Cubic Yard 2 x per week 1 - 3 Cubic Yard 3 x per week 1 - 3 Cubic Yard 4 x per week 1 - 3 Cubic Yard 5 x per week 1 - 3 Cubic Yard 6 x per week 1 - 6 Cubic Yard 1 x per week 1 - 6 Cubic Yard 2 x per week 1 - 6 Cubic Yard 3 x per week 1 - 6 Cubic Yard 4 x per week 1 - 6 Cubic Yard 5 x per week 1 - 6 Cubic Yard 6 x per week Current Monthly Rate $ 13.33/month $ 2.00/month No Charge $ 11.33/month $ 60.95 $106.70 $ 42.00 $ 57.15 $ 93.50 $129.85 $171.45 $207.80 $311.75 $114.30 $187.00 $259.70 $342.90 $415.60 $623.50 ATTACHMENT 2 PAGE 3 OF 4 Proposed Rate 5/1/98 $13.60/month $2.00/month No Charge $11.55/month $ 62.05 $108.60 $ 42.75 $ 58.20 $ 95.20 $132.20 $174.55 $211.55 $317.35 $116.40 $190.40 $264.40 $349.10 $423.10 $634.70 ATTACHMENT 2 PAGE 4 OF 4 City of Diamond Bar Rate Schedule Page 2 Current Proposed Commercial Recvclin Rates: Monthly Rate Rate 5/1/98 (Cardboard or Commingled) 1 — 3 Cubic Yard 1 x per week $ 30.00 $ 30.00 1 — 3 Cubic Yard 2 x per week $ 1 — 6 Cubic Yard 1 x per week 50.00 $ 5 0.00 $ 50.00 $ 50.00 Temporary Roll Off Rates • (10, 25 and 40 Cubic Yard Containers for up to 7 days) Refuse price per pull (up to 5 tons) Recycle price per pull plus any recycle fee $295.00 $300.30 $180.00 $180.00 Permanent Roll Off Rates: Per pull rate plus dump fee $125.-$180. (Price depends on distance from landfill) $125.-$180. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO., Z.r TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21, 1998 REPORT DATE: July 15, 1998 FROM: Terrence L. Belanger, City Manager TITLE: Final Report of the City of Diamond Bar Off -Site Parking Task Force SUMMARY: The Off -Site Parking Task Force, established by the City Council on December 16, 1997, had the task to identify all the issues regarding off-site parking, considering oversized vehicles, extended parking, permitting 24-hour parking and prohibiting 72 -hour parking in residential neighborhoods. The Task Force reviewed the current Diamond Bar laws as well as solutions adopted by surrounding Cities and made recommendations for possible solutions to the problems identified within the City of Diamond Bar. RECOMMENDATION: It is recommended that the City Council receive public testimony, review and discuss the attached Final Report of the Off -Site Parking Task Force, and use its findings in deliberating the future off-site parking standards and level of effort of the City's resolution strategies. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification _ Ordinances(s) x Other: Off -Site Parking Task Force _ Agreement(s) Final Report, dated July 21, 1998 EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A —Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. BelafVr JYmes DeStefanavid G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT _ MEETING DATE: July 21, 1998 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Final Report of the City of Diamond Bar Off -Site Parking Task Force ISSUE STATEMENT The Off -Site Parking Task Force (Task Force), established by the City Council on December 16, 1997, had the task to identify all the issues regarding off-site parking, considering oversized vehicles, extended parking, Permitting 24-hour parking and prohibiting 72 -hour parking in residential neighborhoods. The Task Force reviewed the current Diamond Bar laws as well as solutions adopted by surrounding Cities and made recommendations for possible solutions to the problems identified within the City of Diamond Bar. RECOMMENDATION It is recommended that the City Council receive public testimony, review and discuss the attached Final Report of the Off -Site Parking Task Force, and use its findings in deliberating the future off-site parking standards and level of effort of the City's resolution strategies. BACKGROUND/DISCUSSION The General Plan for the City of Diamond Bar, Goal 44 of the Circulation Element, states "Consistent with the Vision Statement, provide or regulate the provision of the supply of parking to meet the needs for both residents and commercial businesses." The current off-site parking regulations are provided for in Title 10 of the City's Municipal Code, in accordance with the provisions of the California Vehicle Code (CVC). Specific provisions arc set forth in Chapter 10.16 Stopping, Standing and Parking and Chapter 10.20 Abandoned or Inoperative Vehicles of Title 10. Off-site/on-street parking has been an ongoing community issue in Diamond Bar. To examine the off- siteJon-street parking issue in an open atmosphere, the City Council established a tern limited Off -Site Parking Task Force (Task Force) at its meeting of December 16, 1997. This Task Force would incorporate the opinions and insights of representatives from different sectors of the community. Through a series of eight (8) meetings, the Task Force met on a bi-monthly basis from February through June 1998 and considered the following: * Identify the issues. * Shall the City of Diamond Bar prohibit oversized vehicles? * Shall the City of Diamond Bar prohibit extended parking? * Shall we permit 24-hour parking and prohibit 72 -hour parking in residential neighborhoods? Facilitated by the appointed Chair, the Task Force reviewed the enforcement data and current laws in place for Diamond Bar, the solutions adopted by surrounding Cities and made recommendations for the possible solutions to those problems/issues identified. Introduction of Task Force members and discussion of Council's directive was made during the first meeting of February 11, 1998. Handouts of all the pertinent background information/documents were provided and distributed as requested by the Task Force. The second meeting, February 25, 1998, consisted of discussion regarding the existing off-site parking regulations in the City's Municipal Code and the General Plan. Definitions of key elements such as commercial vehicles, residence districts, semi -trailers and trailers were reviewed. Meeting Three, March 11, 1998, the Task Force discussed street sweeping services, crime statistics from Diamond Bar, Walnut and San Dimas and ordinances adopted by surrounding cities (Bellflower, Brea, Claremont, Fullerton, La Verne, Lynwood, San Dimas, Santa Clarita, Walnut and West Covina). Meeting Four, March 25, 1998, the Sheriff Department's enforcement statistics were further reviewed and Task Force members prioritized their identified issues and concerns, including the solutions recommended to date. Each Task Force member individually prioritized the matrix and a summary of the entire Task Force's prioritization was created. Meeting Five, April 8, 1998, focused on the Matrix Summary/Priorities and the cumulated Task Force motions to date. Through this matrix, the Task Force was able to build some consensus on priorities of identified issues/possible solutions to advise Council on what actions might be feasible to the community as a whole. Meetings Six and Seven, April 22, 1998 and May 13, 1998, respectively, consisted of discussion and comment on the Draft Final Report. On June 10, 1998, the Task Force held the last meeting and recommended the Final Report to the Council. Meetings were conducted in round -table format in order to allow input from each member. Using this format, the major points of discussion included, but not limited to, the following (please review the Final Report): * The City has specific laws regarding off-site parking and those laws are adequate, enforcement and education are the only issues. * The existing parking laws are inadequate because they allow for loop -holes. For example, the 72 -hour rule, vehicles can be moved a mere 1 foot and be considered in compliance and will not be ticketed. Also, the 72 hours does not start until it is reported to the Sheriffs Department and the car is tagged. * The City's budget should provide a greater allowance for enforcement and the Sheriffs Department needs to be given more specific directives to have parking enforcement a priority. * Possible special dispensation/permit program for parking of unattached trailers/ boats for a period of 24 hours. Other points of discussion included whether or not other Cities' information should be considered as applicable to Diamond Bar, the possibility of conducting a test area within Diamond Bar, the feasibility of installing "No Parking" during street sweeping days and the cost associated with this task. The initial start- up cost ranges from $17,250 (minimum case scenario) to $500,000 (worst case scenario). The other possible methods for additional enforcement included allowing citing authority for existing personnel, hiring additional personnel and the use of permits. RESULTS OF THE TASK FORCE DELIBERATION The Task Force's results can best be summarized by the Matrix Summary and Prioritization (see page 7 of the Final Report) and the motions forwarded. The following is a summary of motions the Task Force voted on and as a majority, is forwarding to the City Council. Motion 41 - To recommend to the City Council that enforcement should be increased, specifically to the violations discussed within the Task Force meetings. This motion was carried as a group consensus during the March 11, 1998 meeting. (See Appendix A, March 11, 1998: page 2) Motion #2 - To recommend to the City Council to begin a public information campaign to raise public awareness of existing laws and that the information would convey to the residents why these laws are in existence and that the City Council consider a portable insert into the next City newsletter as an appropriate vehicle to accomplish this request. This motion was carried as a group consensus during the March 25, 1998 meeting. (See Appendix A, March 25, 1998: page 5) Motion 43 - To recommend to the City Council that the Sheriff's Department be instructed to enforce the present off-site parking laws and to begin collecting enforcement data this time forward through December 1998 at which time the Task Force will reconvene to consider the following items for further discussion and action as needed: Unhitched boats and trailers, cars parked across driveways and/or sidewalks, inoperative vehicles parked on the street, oversized vehicles, overflow parking around schools, excessive parking in residential areas due to home businesses and 18 wheelers parked overnight in commercial lots or on City streets with detailed information provided by the Sheriffs Department regarding citations issued to include the following: What time of day or night, what day of week - weekday or holiday, where was the location - commercial or residential, what part of the City was it in, what was the violation, who wrote the ticket/citation (CSO, Sheriff's Deputy, Code Enforcement), was violation noted by an officer or was it called in by a resident or other party, how many warnings were issued, what was the action taken and when (figures by the week and by the month), did the citations increase or decrease over a period of time, a hot line for the City for accountability, cost in man-hours relating to the work involved, maps of controlled K areas and routes that were taken as they drive through the City. This motion was carried as a group consensus during the March 25, 1998 meeting. (See Appendix A, March 25, 1998: page 7) Motion #4 - To recommend to the City Council that "No Parking on City Streets from 2:00 a.m. to 4:00 a.m." be implemented and signs installed This motion failed with the group consensus as six (6) Yes votes and seven (7) No votes during the April 22, 1998 meeting. (See Appendix A, April 22, 1998: page 7) Motion #5 - To recommend to the City Council to consider a dispensation /permit program for parking unattached trailers and boats on city streets for a period of 24 hours. This program is only for special use situations. This motion was carried as a group consensus as ten (10) Yes votes and three (3) No votes during the April 22, 1998 meeting. (See Appendix A, April 22, 1998: page 9) Motion #6 - To recommend to the City Council that no parking on street sweeping days be considered as one alternative to the problems identified. This motion was carried as a group consensus as nine (9) Yes votes and six (6) No votes during the May 13, 1998 meeting. (See Appendix A, May 13, 1998: pages 3, 4 and 5) Prepared by: David G. Liu/Rose E. Manela 4 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 3 TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21, 1998 REPORT DATE: July 15, 1998 FROM: Terrence L. Belanger City Manager TITLE: Comprehensive School Safety/Traffic Study for the Pomona and Walnut Valley Unified School Districts' School Sites in the City of Diamond Bar. SUMMARY: On February 4, 1997, the City Council authorized Austin -Foust Associates (AFA) to conduct a comprehensive school safety/traffic study for Pomona and Walnut Valley Unified School Districts' school sites within the City in order to effectively address school -related traffic issues. The attached Diamond Bar School Safety Study, dated June 3, 1998, contains the results of the study and recommended improvements. Atter a series of meetings and workshops, on November 13, 1997, the Traffic and Transportation Commission approved the study in concept. The City Council received public comments and discussed the study on April 7, 1998. The study was further discussed during two study sessions held on April 21 and May 5, 1998. RECOMMENDATION: That the City Council approve Resolution No. 98 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving improvements as part of the Diamond Bar School Safety Study at Armstrong Elementary School, Castle Rock Elementary School, Chaparral Middle School, Diamond Bar High School, Diamond Point Elementary School, Evergreen Elementary School, Golden Springs Elementary School, Lorbeer Middle School, Maple Hill Elementary School, Quail Summit Elementary Schools, South Pointe Middle School, and Walnut Elementary School". LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification .i Resolution(s) — Bid Specification (on file in Citv Clerk's office) — Ordinance(s) X Other: Study dated 6/3/98 & 11/13/97, T/T Minutes, CC Minutes of 4/7, 4/21, & 5/5/98 — Agreement(s) N uBMI FIAL CHECKLIST: 1. Has the Resolution, ordinance or agreement been reviewed X Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? Categorically Exempt X Yes —No 4. Has the report been reviewed by a Commission? X Yes —No Which Commission? Trak & Transportation Commission 5. Are other departments affected by the report? N/A — Yes — No Report discussed with the following affected departments: REVIEWED BY: 'TTerre&nceL. B i er City Manager J es DeStefan Deputy City Ma lager avid G. Liu Deputy Director of Public Works CITY COUNCIL REPORT MEETING DATE: July 21, 1998 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Comprehensive School Safety/Traffic Study for the Pomona and Walnut Valley Unified School Districts' school sites in the City of Diamond Bar. ISSUE STATEMENT: To consider approving various improvements as recommended in the Diamond Bar School Safety Study. RECOMMENDATION: That the City Council approve Resolution No. 98 -XX entitled: "A Resolution of the City Council of the City of Diamond Bar approving improvements as part of the Diamond Bar School Safety Study at Armstrong Elementary School, Castle Rock Elementary School, Chaparral Middle School, Diamond Bar High School, Diamond Point Elementary School, Evergreen Elementary School, Golden Springs Elementary School, Lorbeer Middle School, Maple Hill Elementary School, Quail Summit Elementary School, South Pointe Middle School, and Walnut Elementary School". FINANCIAL SUMMARY: The total cost to implement all the recommended improvements is between $225,100 and $332,300. For FY 98-99, $100,000 of Gas Tax Fund has been allocated. As a result of the additional recommended improvements for Evergreen Elementary School, the total cost has increased from $100,000 to between $225,100 and $332,300 (See Attachment "All). BACKGROUND/DISCUSSION: In order to effectively address school -related traffic issues, on February 4, 1997, the City Council authorized Austin -Foust Associates (AFA), to conduct a comprehensive school safety/traffic study for Pomona and Walnut Valley Unified School Districts' school sites within the City. These school -related traffic issues are congestion, traffic and student safety, access, drop-oWpick-up locations, onloff site circulation, and parking. The twelve schools that were under study are as follows: WALNUT VALLEY UNIFIED SCHOOL DISTRICT 1. Castle Rock Elementary School; 2. Chaparral Middle School; 3. Diamond Bar High School; 4. Evergreen Elementary School; 5. Maple Hill Elementary School; 6. Quail Summit Elementary School; 7. South Pointe Middle School; and 8. Walnut Elementary School. Page Two School Safety/Traffic Study July 21, 1998 POMONA UNIFIED SCHOOL DISTRICT 1. Armstrong Elementary School; 2. Diamond Point Elementary School; 3. Golden Springs Elementary School; and 4. Lorbeer Middle School. A videographer, provided by the City, accompanied the project team to provide a video record of the traffic and safety conditions at each school. For fifteen to twenty minutes before the start or dismissal of school until the end of the congestion, the team documented the conditions unique to each site. The resulting video provides a visual documentation of the existing conditions and support the recommendations of AFA (See Attachment "B"). Each of the twelve (12) schools was evaluated with respect to its own unique safety/traffic situation. AFA presented technical background information and recommendations pertaining to each individual school, and discussed mitigation measures to address the identified concerns. The presentations took place at the following regularly held Traffic and Transportation Commission meetings: DATE SCHOOL(S) June 12, 1997 Lorbeer Middle School Chaparral Middle School South Pointe Middle School July 10, 1997 Walnut Elementary School Golden Springs Elementary School Diamond Point Elementary School Maple Hill Elementary School August 14, 1997 Diamond Bar High School September 11, 1997 Armstrong Elementary School Castle Rock Elementary School Evergreen Elementary School Quail Summit Elementary School Diamond Bar High School Page Three School Safety/Trafiic Study July 21, 1998 In addition to the above meetings, two special Traffic and Transportation Commission workshops were held to discuss the study results and to allow additional input from all interested parties. These workshops were held on the following dates: DATE SCHOOL(S) September 25, 1997 Workshop #1 Castle Rock Elementary School; Diamond Bar High School; Maple Hill Elementary School; Quail Summit Elementary School; South Pointe Middle School; and Walnut Elementary School. October 2, 1997 Workshop #2 Armstrong Elementary School; Chaparral Middle School; Diamond Pointe Elementary School; Evergreen Elementary School; Golden Springs Elementary School; and Lorbeer Middle School. Comments and suggestions were solicited from the School Districts; from each individual school faculty, staff and parents; from the Los Angeles County Sheriff Department and from the residents living within 500' of each school, who were notified of the meetings by letters. The final report includes engineering, education and enforcement components. The engineering component contains technical recommendations from AFA; the educational component incorporates comments and suggestions from the individual schools and School Districts; the enforcement component is based on the participation of the Los Angeles County Sheriff Department. The body of the report contains an evaluation of each site; comments and suggestions put forth by the faculty, staff and residents; and recommendations from AFA. Also included in the study are the approximate costs of the improvements. The success of these improvements will depend on sound engineering practices, education of parents and motoring public, and enforcement of the new and existing laws. The proposed improvements for each school is detailed in the attached report and resolution. Page Four School Safety/Traliic Study July 21, 1998 In addition to the AFA recommendations for each specific school site within the City, there are some recommendations which are applicable to all twelve of the school sites. These are: ❑ School signage will be consistent throughout the City; ❑ All crosswalks will be repainted annually in the highly visible"ladder" style; ❑ While on duty, each crossing guard will be provided with three large, bright orange cones to further enhance the visibility of the crosswalks; ❑ Each school will communicate the final safety recommendations such as student pick-up/drop-off procedures at their respective sites to their faculty, staff, students and parents. ❑ The City will correspond with all elementary schools regarding the school crossing guard warrants and their requirements; and ❑ The City's radar speed trailer will be used periodically on the streets surrounding each school. The City Council solicited public comments and discussed the Comprehensive School Safety/ Traffic Study on April 7, 1998. To afford an opportunity to discuss the schools in further detail, the Council conducted two (2) study sessions on April 21, 1998 and on May 5, 1998. Below are the dates and summary of the meetings: DATE SCHOOLS) April 7, 1998 Diamond Bar High School Chaparral Middle School Lorbeer Middle School South Pointe Middle School Armstrong Elementary School Castle Rock Elementary School Diamond Point Elementary School Evergreen Elementary School Golden Springs Elementary School Maple Hill Elementary School Quail Summit Elementary School Walnut Elementary School Public comments were solicited and the recommendations for the above schools were presented. Page Five School Safety/Traffic Study July 21, 1998 DATE SCHOOL(S) April 21, 1998 Diamond Bar High School * Concern about the existing "One-hour Parking" restriction on certain residential streets were expressed. * Opening of the bus ingress/egress for exiting passenger vehicles on Brea Canyon Road. * Implications of installing diagonal parking for students and the likelihood of the parking to be utilized by businesses along the west side of Brea Canyon Road. * Feasibility of providing on-site parking incentives to promote carpooling. * Using portion of Brea Canyon Road as a pick-up/drop- off location instead of Evergreen Springs Drive. Chaparral Middle School * Need to maintain the speed humps in the school's parking lot. * Investigate the feasibility of installing stop signs at Pecan Grove Drive and Mountain Laurel Way. Lorbeer Middle School * Parking needs during evening and weekend events. * Remove the red curb, install right -turn only indicators, and install "Passenger Loading & Unloading Only, 7 a.m.4 p.m., School Days Only" signs. South Pointe Middle School * Secondary access road (Diamond Crest Lane) to be utilized by parents and school buses. Armstrong Elementary School * Removal of white curb and provide signage as necessary. Page Six School Safety/Traffic Study July 21, 1998 DATE SCHOOL(S) April 21, 1998 Castle Rock Elementary School * Relocate the crossing guard on Brea Canyon Road/Cold Springs Lane to Castle Rock Road/Cold Springs Lane. Diamond Point Elementary School * Disregard the statement that suggested the school encouraged mid - block crossing. Evergreen Elementary School * Consider alternative recommendations such as reconstruction/ reconfiguration of the existing parking lot/driveways and construction of bus turnouts. Quail Summit Elementary School * Feasibility of using Forest Canyon Drive as a pick-up/drop-off location. Golden Springs Elementary School * City's crossing guard policy. * Appropriate signage for all the recommended ladder -type crosswalks. May 5, 1998 Maple Hill Elementary School * The removal/relocation of the existing crosswalk on Maple Hill Road and relocation of the existing crossing guard to a consolidated student crossing directly in front of the school to be further discussed with the school. Page Seven School Safety/Traffic Study July 21, 1998 DATE SCHOOL(S) May 5, 1998 Walnut Elementary School * A three-way stop sign was not warranted at the intersection of Glenwick Avenue and Lycoming Street. South Pointe Middle School * Recommend the school district to utilize Diamond Crest Lane as secondary access road. Diamond Bar High School * Brea Canyon Road as a pick-up/drop-off location for students. The received comments and suggestions have been discussed with the respective school faculty/district. The attached Diamond Bar School Safety Study contains the results of the study and recommended improvements. Additionally, as a result of the School Safety/Traffic Study, the City Council has allocated resources in the FY 1998-99 Municipal Budget for school traffic enforcement. Overtime (7 a.m.-9 a.m. and 2 p.m.4 p.m.) will be utilized by the Sheriff Department for all school sites in the City of Diamond Bar (See Attachment "C"). Upon approval of the recommendations by the City Council, staff will ensure that certain striping/signing/marking improvements be installed prior to the new school year. These improvements, have been identified per school as follows (See referenced pages in the final report for description of improvements): SCHOOL(S) Diamond Bar High School Chaparral Middle School Lorbeer Middle School South Pointe Middle School Armstrong Elementary School Castle Rock Elementary School RECOMMENDATION(S) #2, #4, & #6 (Pages 11-9 & II -10); #1& #3 (Page III -5); #1 & #2 (Page IV -5); #l, #2, & #3 (Page V-5); #1, #2, #3, & #4 (Page VI4); #1, #2, #3, & #5 (Page VII -4); Page Eight School Safety/Traffic Study July 21, 1998 SCHOOL(S) Diamond Point Elementary School Evergreen Elementary School Golden Springs Elementary School Maple Hill Elementary School Quail Summit Elementary School Walnut Elementary School RECOMMENDATIONS) #2, #3, & #4 (Page VIII -5); #5 (Page IX -5); #1, #2, #3, #4, & #7 (Page X-6); #1, #2, #3, & #4 (Page M-5); N/A; and #1 (Page X111-5). The above improvements are estimated at $8,500. The balance of the recommended improvements will require the preparation of a comprehensive improvement plan and/or improvements to be done by the school districts. PREPARED BY: David G. Liu/Tseday Aberra O__ U -- O N /� V / F G Z W Z W « $ 8 W >�3 "' • N A M M a g �t a a N LL LL O S S O S S S O O S O N O �' 8 C 40A p M » OM1 N M 8 � N 8 W W - - k !`r N CO O O t_J F.- 8 8 o N N "' U � g N N M C/)' 1 } - s 0 ZQ,� 8 O lo. N W N LL _ _= _ gCD W N » - C 53 53 co E 0 _ E w w G-q w E 'w O w a° Lu w E u LUUJ 8 CL -- o v � U o U H N U- 0 CO I- Z W 2 W 0 U LL W U- Q J 0 0 U Q m ❑ Z 50 L _Q W CO ^0 a_ I..L a. N LL N W VC IL ,.--i7r4c?YA r '4B ii DIAMOND BAR SCHOOLS SAFETY STUDY VIDEO TAPES SCHOOL DISTRICT SCHOOL VIDEO TAPE DATE NUMBER WALNUT VALLEY DIAMOND BAR 1 APRIL - JUNE 1997 WVUSD HIGH SCHOOL 5 T&T DEMO WALNUT VALLEY CHAPARRAL 2 APRIL - JUNE 1997 WVUSD MIDDLE SCHOOL 5 T&T DEMO POMONA LORBEER 4 APRIL - JUNE 1997 PUSD MIDDLE SCHOOL 5 T&T DEMO WALNUT VALLEY SOUTH POINTE 4 APRIL - JUNE 1997 WVUSD MIDDLE SCHOOL 5 T&T DEMO POMONA ARMSTRONG 3 APRIL - JUNE 1997 PUSD ELEMENTARY SCHOOL 7 T&T DEMO WALNUT VALLEY CASTLE ROCK 3 APRIL - JUNE 1997 WVUSD ELEMENTARY SCHOOL 7 T&T DEMO POMONA DIAMOND POINT 1 APRIL - JUNE 1997 PUSD ELEMENTARY SCHOOL 6 T&T DEMO WALNUT VALLEY EVERGREEN 4 APRIL - JUNE 1997 WVUSD ELEMENTARY SCHOOL 7 T&T DEMO POMONA GOLDEN SPRINGS 2 APRIL - JUNE 1997 PUSD ELEMENTARY SCHOOL 6 T&T DEMO WALNUT VALLEY MAPLE HILL 3 APRIL - JUNE 1997 WVUSD ELEMENTARY SCHOOL 6 T&T DEMO WALNUT VALLEY QUAIL SUMMIT 1 APRIL - JUNE 1997 WVUSD ELEMENTARY SCHOOL 7 T&T DEMO WALNUT VALLEY WALNUT 2 APRIL - JUNE 1997 WVUSD ELEMENTARY SCHOOL 6 T&T DEMO WVUSD & PUSD ALL SCHOOLS 8 PRESENTED 4n198 AT CITY COUNCIL, 7:29 MIN. WVUSD & PUSD I ALL SCHOOLS 9 25 MIN. , NO SOUND C:1WP60\LINDAKAY\MEMO-98\SCHOOLVIDEO.420 ,471-1 C"Mf6 i' c DIAMOND BAR SCHOOLS STARTING & DISMISSAL TIMES 4/17/98 SCHOOL SCHOOL START TIME DISMISSAL DISTRICT WALNUT VALLEY DIAMOND BAR 7:25 a.m. 2:25 p.m. WVUSD HIGHSCHOOL WALNUT VALLEY CHAPARRAL 7:45 a.m. 1:56 p.m. WVUSD MIDDLE SCHOOL POMONA LORBEER M 8:55 a.m. 2:15 p.m. PUSD MIDDLE SCHOOL T -F 7:55 a.m. 2:15 p.m. WALNUT VALLEY SOUTH POINTE 8:00 a.m. 2:15 p.m. WVUSD MIDDLE SCHOOL POMONA ARMSTRONG K-3 8:30 a.m. 2:25 p.m. PUSD ELEMENTARY SCHOOL 4-6 8:30 a.m. 2:55 p.m. WALNUT VALLEY CASTLE ROCK 9:00 a.m. 3:15 p.m. WVUSD ELEMENTARY SCHOOL POMONA DIAMOND POINT K 8:20 a.m. 11:40 a.m. PUSD ELEMENTARY SCHOOL K 11:45 a.m. 3:05 p.m. 1-3 8:20 a.m. 2:25 p.m. 4-6 8:20 a.m. 2:55 p.m. WALNUT VALLEY EVERGREEN 8:50 a.m. 3:05 p.m. WVUSD ELEMENTARY SCHOOL POMONA GOLDEN SPRINGS K 8:00 a.m. 11:25 a.m. PUSD ELEMENTARY SCHOOL K 11:30 a.m. 2:50 p.m. W 10:00 a.m.-1:20 p.m. 1-3 8:20 a.m. 2:25 p.m. W 1:25 p.m. 4-6 8:20 a.m. 2:55 p.m. W 1:25 p.m. WALNUT VALLEY MAPLE HILL 8:00 a.m. 2:30 p.m. WVUSD ELEMENTARY SCHOOL WALNUT VALLEY QUAIL SUNSET 8:20 a.m. 2:45 p.m. T-1:45 p.m. WVUSD ELEMENTARY SCHOOL WALNUT VALLEY WALNUT K 8:00 a.m. 11:20 a.m. WVUSD ELEMENTARY SCHOOL K 11:20 a.m. 2:40 p.m. W 10:05 a.m.-1:25 p.m. 1-6 8:15 a.m. 2:40 p.m. W 1:20 p.m. C.\W P601LINDAKAYWEMO-98\.SCHOOLTIME.417 NOVEMBER 13, 1997 - None - None IV. CONSENTE*A-tEL4DAR - None V. . OLD JWSINESS - None L 'V4 AW BUSINESS: A. Diamond Bar School Safety/Trafl-ic Study. T&T COMMISSION Joe Foust, Austin -Foust Associates, Inc. presented the following updated recommendations. He spoke about the January 1, 1998 flashing red light law for school buses which will further effect traffic flow. Diamond Bar High School: The use of the Brea Canyon Road school bus ingress/egress for school vehicular traffic and student dropoff and pickup; expand interior parking lot driveway to accommodate traffic turn around; left turn in and right turn out only between school property and Pathfinder Road with left turn signal installation at the intersection of Pathfinder Road and Brea Canyon Road, left turn signal on northbound Brea Canyon Road at Pathfinder Road and installation of diagonal parking on the east side of Brea Canyon Road north of Fountain Springs Road southerly to the current school bus ingress/egress. He indicated that without the ingress/egress opening on Pathfinder Road (the current school bus ingresslegress) there may be a need for a left turn signal at Evergreen Springs Drive and Pathfinder Road. Mr. Foust explained that although there are opportunities to enhance the traffic flow at the school site, he is doubtful that the school district will be forthcoming with the $16,000 of needed improvements to accommodate these recommendations. Quail Summit Elementary School: Mr. Foust stated that the school. district does not wish to provide student pickup and dropoff at Forest Canyon Drive. However, a new staff parking lot is being constructed east of the current parking lot which will provide more room for student dropoff and pickup at the current main parking lot. The projected enrollment increase of 200 additional students has been reevaluated to a possible maximum increase of 50 additional students. NOVEMBER 13, 1997 PAGE 3 T&T COMMISSION Evergreen Springs Elementary School: Mr. Foust proposed that parents enter the school parking lot from the most southerly Castle Rock Road entrance of the school, proceed through the parking lot to the most northerly driveway with right turn only in and out of the parking lot. In order to accomplish this method, scheduling of school bus loading and unloading will need to be coordinated with the traffic flow. Traffic attempting to proceed south on Evergreen Springs Drive and turn left into the school parking lot would be prohibited from doing so during school bus loading and unloading because of the new law. Debby O'Connor, Diamond Point Elementary Safety Committee, said she concurs with the Diamond Point Elementary School's principal to strongly recommend a warrant study to determine the need for a second crossing guard at Sunset Crossing Road and Del Sol Lane, and that no ladder crosswalk be installed at the mid point of the block on Sunset Crossing Road. Steve Tye asked if there was student dropoff and pickup activity observed on El Encino Drive at the rear of Golden Springs Elementary School. Mr. Foust responded that there is activity at the rear of the school and he would encourage more activity with supervision. His recommendation includes a crosswalk installation just south of the rear gate on El Encino Drive. Mr. Tye concurred with the recommendation for loading and unloading on Diamond Bar Boulevard at Lorbeer Middle School. He said he is concerned about the elimination of left turns out of the school parking lot and asked how the prohibition improves traffic flow. Mr. Foust responded that the prohibition of left turns out of the school parking lot is a safety and visibility recommendation. By eliminating the left turn out of the parking area, the traffic flow in and out of the parking lot will improve. In addition to allowing dropoff and pickup on Diamond Bar Boulevard, visibility areas and right turn in areas are provided adjacent to the parking lot driveway. Kathleen Worland said she strongly supports the Walnut Elementary School principal's recommendations for a stop sign at Lycoming Street and Glenwick Avenue and for a crossing guard at the crosswalk in front of the school. Patty Tye asked if the study recommendation #4 includes signage with pavement legends at Golden Springs Elementary School. NOVEMBER 13, 1997 PAGE 4 TAT COMMISSION Mr. Foust responded that the intent of the recommendation is to install signs as well as, pavement legends. Mrs. Tye concurred with C/Morris that the school signage hours should be extended from 3:00 p.m. to 3:30 p.m. where applicable. C/Morris responded to Mrs. Tye that recommendation #6 for Golden Springs Elementary School is to provide walkway paving for students at the rear of the school. He explained where the crosswalk is proposed to be installed just south of the current gate opening. C/Morris stated that several Golden Springs Elementary School residents have requested consideration of a three-way stop at Ballena Drive and Palomino Drive. C/Istik stated he believes Mr. Foust has provided a good study and the City is protected by having completed the study through improved safety. He asked staff to point out to the City Council that the purpose of the study was not to recommend significant structural changes but to propose cost effective traffic flow safety measures. He reiterated his proposal to seek Proposition A funds to subsidize student busing and his request that the study be forwarded to the City Council with sections for each school, and that meeting minutes applicable to each school be included at the end of that particular school's study and related recommendations. Chair/Leonard thanked Mr. Foust for a good study and thorough package for the City Council's consideration. She asked if a left turn signal on Pathfinder Road onto Evergreen Springs Drive would cost $25,000. Mr. Foust responded that a left turn signal will more likely provide a U-turn opportunity for vehicles to exit onto Pathfinder Road (a right turn only) and U- turn at Evergreen Springs Road in order to proceed in a westerly direction. Chair/Leonard stated she observed the effectiveness of the security personnel directing traffic on Pathfinder Road at Diamond Bar High School. Sgt. Rawlings stated he is pleased that this matter is concluding and that Mr. Foust has provided many good recommendations. DDPWALiu stated the revised final draft will be presented to the Commission for consideration on January 8, 1998 in order for the Commission to present its recommendation to the City Council. NOVEMBER 13, 1997 PAGE 5 TET COMMISSION C/Morris asked staff to consider including cover sheet for the draft proposal outlining the study parameters. DDPW/Liu responded that the study will include an executive summary which will discuss the goals and objectives. C/Istik moved, C/Morris seconded, to approve the Diamond Bar School Safety Study in concept and receive the draft study for final recommendation in the previously recommended format to the City Council at the January 8, 1998 Traffic and Transportation Commission meeting. B. Consideration of December,1997 Traffic and Transportation l ommission meeting. Folio • g discussion, the Commission concurred to ZntinueDecember 11, 1997 m ing to January S, 1998. VII, STATUS OF PRE , OUS ACTION ITEMS: DDPW/Liu stated the CiMCouncil apps Drive at its November 4, 1997 meeting. of red curbing on Walnut VIII. ITEMS FROM COMMISSIONERS/N VCNirgmkar asked staff to consider two items. Prohibition of right turn on red fight at the northbound Diamor Bar Bouleva4exit from westbound SR 60, and improvement of the DiaWond Bar Boulevard exit from the SR 57 on-ramp north of Sunset Crossing Roa/ DDPW/Liu reonded that the right turn from the SR 60 onto Diamond Bar Boulevard may be a sight visibility problem which can be'mitigated by hedge trimming. Staff will J vestigate this matter and advise the Commission�With respect to the SR 57 on -r 43 on Diamond Bar Boulevard north of Sunset Crossing Road, he believes this i a CalTrans issue. Staff will research the matter and advise1he Commission. 7 IX. MS FROM STAFF: Sgt. Rawlings provided the Monthly Traffic Enforcement Update for October, 1997. The monthly index was 43.0% and statistics included one fatality at the easterly City entrance of Grand Avenue. ,4PRIL 7, 1998 PAGE 5 AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/Chang, M/Herrera OES. COUNCIL MEMBERS - O'Connor SENT: COUNCIL MEMBERS - None 7 PUBLIC HEAR, 7.1 CONTINU PUBLIC HEARING ZONING C E AMENDMENT (ZCA 97-1) P LIC HEARING FOR THE D FT DEVELOPMENT CODE, ARTICL IV AND V - DCM/De efano reported that on December 9, 1997, t Planning Commis ' n recommended approval of the draft Developm t Code and ywide Design Guidelines. In December, these docume s were t nsmitted to Council and a series of 4 study sessions were n cted. This is the 2nd of 4 public hearings on the Draft Code. icles IV and V discuss development permit procedures and De lop nt Code administration. Consultant Bruce Jac son presented overview of Articles IV and V. M/Herrera opKned the public hearing. Jerry Hiilton, 1429 Copper Mountain Dr., asked Cncil to carefully cons er the contents of the Development Code. 64 there being no further testimony offered, M/Herrera conte ued the public hearing to April 21, 1998 for review of Article III. 8. OLD BUSINESS: 8.1 RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE FOLLOWING IMPROVEMENTS AS PART OF THE DIAMOND BAR SCHOOL SAFETY STUDY AT ARMSTRONG ELEMENTARY SCHOOL, CASTLE ROCK ELEMENTARY SCHOOL, CHAPARRAL MIDDLE SCHOOL, DIAMOND BAR HIGH SCHOOL, DIAMOND POINT ELEMENTARY SCHOOL, GOLDEN SPRINGS ELEMENTARY SCHOOL, LORBEER MIDDLE SCHOOL, MAPLE HILL ELEMENTARY SCHOOL, QUAIL SUMMIT ELEMENTARY, SOUTH POINTE MIDDLE SCHOOL AND WALNUT ELEMENTARY SCHOOL. Joe Foust, Austin -Foust Associates, Inc. presented an overview of the study process. CM/Belanger listed the following recommendations for each school: A. DIAMOND BAR HIGH SCHOOL APRIL 7, 1998 PAGE 6 1. Open up the Brea Canyon Road Driveway to all traffic both in and out. 2. Extend red curb on the east side of Brea Canyon Road south of Pathfinder Road to 140 feet south of the crosswalk to lengthen the northbound right -turn pocket. 3. Install diagonal parking on the east side of Brea Canyon Road between Pathfinder Road and Fountain Springs Road and remove parking restrictions on Brea Canyon Road. 4. Post additional "One -Hour Parking, 7:00 a.m. to 4:0C p.m. on School Days signs on Evergreen Springs Drive, Birch Hill Drive and Lost River Drive: on Evergreen Springs Drive, west and east sides to Birch Hill Drive, the existing "No Parking, 7:00 a.m. to 3:00 p.m. School Days Only" signs should be changed to "No Parking, 7:00 a.m. to 4:00 p.m., on School Days", on Evergreen Springs Drive from Birch Hill Dave to Sunbright Drive, and on Birch Hill Drive and Lost River Drive, the existing "One -House Parking, 7:00 a.m to 3:00 p.m., School Days Only" signs should be changed to "One -House Parking, 7:00 a.m. to 4:00 p.m.. on School Days". 5. Add east -west left -turn phasing and north -south split phasing to Brea Canyon Road and Pathfinder Road signal. 6. Add east west left -turn phasing to Evergreen Springs Drive and Pathfinder Road signal. TOTAL ESTIMATED COST: $62,600. B. CHAPARRAL MIDDLE SCHOOL 1. Remove speed humps in parking lot. 2. Repaint existing crosswalk on Spruce Tree Dave in front of the school as yellow ladder -type crosswalk 3. Review and re -time the existing traffic signal at Diamond Bar Boulevard and Mountain Laurel Way TOTAL ESTIMATED COST: $850. C. LORBEER MIDDLE SCHOOL 1. Create a passenger loading zone in front of the school on Diamond Bar Boulevard by installation of "School Passenger Loading Zone, 7:00 a.m. to 4:00 p.m. on School Days signs and painting the curb white, while retaining a portion of red curb to serve as a right -turn APRIL 7, 1998 PAGE 7 lane into the driveways. 2. Prohibit left -turn movement from the parking lots onto Diamond Bar Boulevard by installation of physical barriers. 3. Widen lower parking lot driveway by moving the gatepost out of the travelway. TOTAL ESTIMATED COST: $10,300. D. SOUTH POINTE MIDDLE SCHOOL 1. Install a new ladder -type crosswalk across Blackhawk Drive at Lemon Avenue. 2. Upgrade existing crosswalk across Lemon Avenue at Blackhawk Drive to the ladder -type. TOTAL ESTIMATED COST: $500. E. ARMSTRONG ELEMENTARY SCHOOL 1. Install painted crosswalk across the north leg of Prospectors Road at Beaverhead Drive. 2. Install painted crosswalk with high -visibility yellow ladder -type marking across Clearview Crest Drive beside the school at Chicora Drive. 3. Repaint existing crosswalk on Beaverhead Drive at Cottonwood Cove Drive with high -visibility ladder -type marking. 4. Replace existing "No Parking" signs on Beaverhead Drive with "School Passenger Loading Zone, 7:00 a.m. to 4:00 p.m., on School Days" signs and repaint white curb. TOTAL ESTIMATED COST: $1,050. F. CASTLE ROCK ELEMENTARY SCHOOL 1. Post "No U-turn" signs along Castle Rock Road in front of the school. 2. Move the crossing guard on Brea Canyon Road to Castle Rock Road in front of the school and install a ladder -type crosswalk to facilitate students to cross the street. 3. Install 10 feet of red curb on both sides of the parking lot southern driveway to allow buses the right to exit. 4. Install protective barriers (i.e., guard railing) outside the supervised back gate on Brea Canyon Road to separate parked cars from waiting children. 5. Repaint white curb in front of school and install "School APRIL 7, 1998 PAGE 8 Passenger Loading Zone, 7:00 a.m. to 4:00 p.m., on School Days signs. TOTAL ESTIMATED COST: $2,050. G. DIAMOND POINT ELEMENTARY SCHOOL 1. Re -time the existing signal timing to red at Golden Springs Drive and Sunset Crossing Road. 2. Post "No Student Loading/Unloading" signs on Golden Springs Drive. 3. Post "School Passenger Loading Zone, 7:00 a.m. to 4:00 p.m. on School Days" signs in front of school. 4. Add 7:00 a.m. to 4:00 p.m. on School Days" to existing "No Parking" signs on Sunset Crossing Road. TOTAL ESTIMATED COST: $700. H. EVERGREEN ELEMENTARY SCHOOL 1. Prohibit left -turns into the parking lot from 7:00 a.m to 4:00 p.m. on school days. 2. Paint knuckle curve curb red to prohibit parking. TOTAL ESTIMATED COST: $400. I. GOLDEN SPRINGS ELEMENTARY SCHOOL 1. Post "No Student Loading/Unloading" signs to supplement the red curb on the west side of Golden Springs Drive at Ballena Drive to prevent any passenger loading/unloading. 2. Install a yellow ladder -type crosswalk across EI Encino Drive at Meadowfalls Drive at the rear of the school 3. Both the existing as well as the new school crosswalk installed adjacent to the school grounds be ladder -type 4. Repaint the existing white passenger loading zone on Ballena Drive and supplement with curb legends "School Passenger Loading Zone, 7:00 a.m. to 4 00 p.m., on School Days". 5. Re -time the existing signal at Golden Springs Drive and Ballena Drive. 6. Pave the area in front of the access gate on EI Encino Drive. TOTAL ESTIMATED COST: $2,400. J. MAPLE HILL ELEMENTARY SCHOOL 1. Remove existing crosswalk from location north of APRIL 7, 1998 PAGE 9 school parking lot driveway and relocate existing crossing guard to a consolidated student crossing directly in front of the school on Maple Hill Road and install a new ladder -type crosswalk directly in front of the school on Maple Hill Road. 2. Relocate existing crossing guard to the new crosswalk on Maple Hill Road. 3. Prohibit U -Turns on Eaglefen Drive. 4. Periodically use radar speed trailer on Maple Hill Road. TOTAL ESTIMATED COST: $850. K. QUAIL SUMMIT ELEMENTARY SCHOOL 1. No improvements recommended at this time. Circulation and dropoff/pickup operation should be re- evaluated after the construction is completed. L. WALNUT ELEMENTARY SCHOOL 1. Remove existing crosswalk on Glenwick Avenue and relocate to the south side of the parking lot exist _ driveway painted with high visibility ladder -type markings. TOTAL ESTIMATED COST: $500. CM/Belanger stated that school officials and principals reviewed the recommendations and expressed support of the improvements. The total estimated cost for all proposed improvements is about $100,000. Dr. Ron Hockwalt, Walnut Valley Unified School District Superintendent, spoke in support of the consultant's recommendations. He commended Austin -Foust Associates, Inc. and DPWD/Liu for their efforts. In response to C/Huff s comments that the City can never fully accommodate the school's needs during the 10 morning and afternoon minutes that the facilities are affected, he stated that the schools and roads were built to serve community neighborhoods with students walking to the facilities. In lieu of this, the City and the schools must now compensate for unintended uses. In his opinion, the final recommendations are reasonable. Dr. Hockwalt responded to M/Herrera's concern regarding the recommendation to remove the speed bumps at Chaparral Middle School 'stating that the speed bumps are too high and cause a disruption in traffic flow at peak hours. C/O'Connor said she cannot concur with the recommendation to APRIL 7, 1998 PAGE 10 remove the speed humps because of the extreme safety hazard to the youth who participate in evening activities. �.. Clay Chaput, Pomona Unified School District Superintendent, spoke in support of the School Traffic Study recommendations. Audrey Hamilton, 1249 Copper Mountain Dr., expressed concern regarding the Quail Summit Elementary School drive-through and lack of off-street parking. She explained that, instead of parking on the street to pick up their children, parents remain in the drive-through area which causes vehicular and bus traffic to back up and impede traffic flow on Quail Summit Drive. She suggested that parents park on Meadowglen Road and Winterwood Lane, walk to school property, pick up their children and walk back to their cars. She believed that if the school closed the parking lot, the traffic flow would improve. Mr. Hamilton said that if people are breaking the law at school sites, they should be ticketed. He is very concerned that a fatal accident will occur at Quail Summit Elementary School because people become anxious and when they pass vehicles parked on the street, they enter the oncoming traffic lane on a blind curve. Keith Cunde, Harmony Hill Dr., said that he cannot get out of his driveway between 8:30 a.m. and 9:00 a.m. on school mornings. Harmony Hill Dr. is a very narrow street with cars parked on both sides. He believed the Sheriffs Department should write more tickets in the area. He suggested that the City give Proposition A funds to the school districts to subsidize bus charges and allow more students to ride the buses. Jack Istik, 22607 Dry Creek Rd., said Mr. Foust presented items for which he had received concurrence from the officials. He believed the school districts have a moral obligation to the citizens to provide safe ingress and egress for the students. CM/Belanger responded to Mr. Cunde that Proposition A and C funds are restricted and cannot be used to supplement bus fees. C/O'Connor stated that Walnut Valley Unified School District provides bus service for D.B. students but that Pomona Unified does not. C/Ansari asked how many parents were issued tickets for illegal parking in front of schools during the past year. Mr. Hamilton said the videotapes are not accurate. Mr. Cunde suggested that school districts stagger school hours. p,PRIL 7, 1998 PAGE 11 Dr. Hockwalt responded that school hour staggering was eliminated with the institution of longer school hours. He said the District believes that, by staggering classes, parents may have to make more than one trip to the school. C/Ansari said she would like to know the school session times for Evergreen Elementary School and Diamond Bar High School to determine if scheduling can be adjusted to help the traffic flow. M/Herrera stated this information will be available for the City Council Study Session. CM/Belanger explained to C/O'Connor that white curbing is intended to be used for loading and unloading. Signage in conjunction with the white curbing indicates the hours of restriction and allows enforcement. Gas tax monies and possibly Proposition C funds could be used to subsidize some activities related to the street such as striping. He indicated that these matters will be fully explained during the City Council's Study Session. The Chaparral Middle School speed humps are located on school property and are, therefore, the property of the school. If the City chose to involve itself in any onsite activities, it would be a cooperative venture between the school and the City: The school does not need the City's approval to eliminate the speed bumps. C/O'Connor thanked the City for implementing the school crossing guard at Del Sol Ln. and Sunset Crossing Rd. for Diamond Point Elementary School. CM/Belanger explained that certain recommendations have been implemented. Issues that concern the areas outside of school property need to be considered by Council. Mr. Cunde suggested that the school districts should initiate an educational program to encourage school bus use. C/O'Connor moved, C/Ansari seconded, to continue the matter to a 4:00 p.m. City Council Study Session on Tuesday, April 21, 1998. Motion carried with the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None CM/Belanger pointed out that the City received a letter of comments on this matter from Gary Werner. D CITY COUNCIL STUDY SESSION SCHOOL TRAFFIC STUDY CITY MANAGER EVALUATION PROCESS -- APRIL 21, 1998 CALL TO ORDER: Mayor Herrera called the meeting to order at 4:12 p.m. in the South Coast Air Quality Management District, Room CC -2, 21865 Copley Drive, Diamond Bar, California. Present: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang and Mayor Herrera. Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works, Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson, Assistant Finance Director and Tommye Nice, Deputy City Clerk. 2. SCHOOL TRAFFIC STUDY: CM/Belanger stated that the purpose of this study session is to give uninterrupted focus time for Council to make comments and present questions and suggestions for the School Traffic Study recommendations. The matter will be continued to the May 5, 1998 Council meeting for discussion and action. f DDPW/Liu presented an overview of the School Traffic Study project and introduced Cathy Lawrence, Austin -Foust Associates, Inc., who explained the study's recommendations and related costs. C/O'Connor said she met with DDPW/Liu and received answers to her questions and comments which included the following: Concerned that some of the resident's comments and concerns were not addressed. 2. How could the consultant get an adequate feeling for the concerns and problems at school sites with one or two hour on-site sessions? 3. Regarding white curbing with posted No Parking During School Hours" signs, she stated that a white curb is for loading and unloading. If painting curbs white means that during evening hours and on weekends vehicles cannot park in the white curb area, then she would not support the recommendation to paint the curbs white. 4. Concerned that recommendations for Diamond Point Elementary School on Page 3 do not include a crossing guard. Z Y L APRIL 21, 1998 PAGE 2 COUNCIL STUDY SESSION 5. Has the Deputy Sheriffs motorcycle officer program been implemented and if so, how often he is visiting the schools? (See Page 1.2 of the Introduction) DIAMOND BAR HIGH SCHOOL 6. C/O'Connor expressed concern about the fact that residents and their visitors and repair service personnel cannot park in front of their homes in the Diamond Bar High School vicinity because of the "One - Hour Parking" restriction. Believed that the City should immediately consider a permit process for affected residents. 7. Requested an update on the effectiveness of the opening of the Brea Canyon Rd. bus ingress/egress for exiting passenger vehicles. DDPW/Liu responded that the recommendation is to provide both ingress and egress. However, egress is being permitted on a trial basis only due to current pavement markings. This will be monitored until it is determined that a change needs to be initiated. It appears that the traffic flow is improving as a result and that people are getting used to the egress. Due to the number of accidents, the school has determined that they prefer not to open the bus entrance to provide ingress for passenger vehicle traffic. 8. Disagreed with the study's conclusion No. 3 to recommend diagonal parking on Brea Canyon Rd. due to safety concerns and site distance concerns for vehicles exiting left from Diamond Bar High School onto Brea Canyon Rd. DDPW/Liu explained that several issues need to be studied prior to installation of diagonal parking on Brea Canyon Rd., such as site visibility and safety concerns that would be addressed in a speed study for Brea Canyon Rd. C/Huff stated that he would like to see diagonal parking recommended for both sides of Brea Canyon Rd, which he believed would tend to slow the traffic and gain parking spaces for the high school. DDPW/Liu indicated that staff is concerned about the business area along the west side of Brea Canyon Rd. and the current two-hour parking restriction during the hours of 7:00 a.m. and 6:00 p.m. If diagonal parking is provided to accommodate high school students, the sites will be used by businesses. C/O'Connor felt it was important that high school students not be APRIL 21, 1998 PAGE 3 COUNCIL STUDY SESSION encouraged to jaywalk by placing diagonal parking along the west side of Brea Canyon Rd. 9. Suggested adding Recommendation No. 7 for Diamond Bar High School to include permit parking for residents. In response to CM/Belanger, DDPW/Liu stated that D.B.H.S. is the only school site that has a "One -Hour Parking" restriction in adjacent residential areas. M/Herrera asked if D.B.H.S. can provide incentives and promote car pooling. DDPW/Liu explained that staff spoke to high school officials about providing incentives for busing, but not car pooling. Currently, there are only about 190 on-site parking spaces provided for seniors. The school population exceeds 3,000. Most of the vehicles parked in residential areas belong to senior students. Carpooling can be suggested to the school district as a matter of policy. If Council wishes to include this recommendation, staff can discuss the matter with the school district. C/O'Connor and M/Herrera recommended that seniors be offered the incentive to park in the school parking lot only when they utilize carpooling which would reduce the number of vehicles on site. DDPW/Liu stated that, upon approval by Council, the schools will distribute information to the students regarding the proposed improvements. C/Huff asked if the study encourages pickup and dropoff on the Brea Canyon side of the high school rather than on the Evergreen Springs Dr. side where residences are located. Cathy Lawrence responded that the study recommends greater use of Brea Canyon Rd, by increasing the parking. The study did not specifically address the creation of a loading and unloading zone. C/Huff said that he would like to see a provision for encouraging loading and unloading on the Brea Canyon Rd. side as opposed to the Evergreen Springs Dr. side. DDPW/Liu indicated that some residents recommended closing the Evergreen Springs Dr. school entrance and creation of a parking prohibition for high school students on the neighboring streets. C/Huff reiterated his concern for a solution to encourage students to APRIL 21, 1998 PAGE 4 COUNCIL STUDY SESSION park in the Brea Canyon Rd. area rather than in the residential areas. M/Herrera said that, years ago, the State's concept was to locate schools sporadically throughout neighborhoods so that children living in those neighborhoods would be able to easily walk to school. C/Huff stated "it's not cool to ride the bus." If there were no cost to students, it is likely more students would ride the bus. DDPW/Liu explained that by opening up the bus entrance to vehicular traffic, some of the loading and unloading will occur within the school parking lot with vehicles exiting onto Brea Canyon Rd. and proceeding to Pathfinder Rd. He suggested that staff continue to monitor the effectiveness of this mitigation measure. If the measure is not effective, staff will investigate the feasibility of a second location for the high school. There are insufficient parking spaces at the current location to accommodate the current student population C/Huff recommended consideration of a satellite parking structure with shuttle service to and from the school. CHAPARRAL MIDDLE SCHOOL: C/O'Connor referred Council to a letter from Gary Werner stating his comments and echoing her concerns that parents view school activities in a way that differs from what the consultant observed. The elimination of traffic through the school parking lot eliminated a good portion of the school's problems. However, it did not alleviate the problem on the City's streets. She believed Council should consider the impact on the neighboring residents as well as the safety of the students. She took exception to the consultant's statement "that complaints received regarding u -turns and double parking appear to be more a holdover from years past when access circulation dropoff/pickup was a much more serious problem than exists today. How does the consultant know that this is the case when he observed the school for one day. She stated that Mr. Werner's tetter addresses the fact that the problem still exists. With respect to the parking lot speed humps and Dr. Hockwalt's comments that they are too high. although she does not know from a traffic engineer's perspective whether they are too high, she is very concerned about the children's safety - particularly on Saturdays - and she would not like to have them removed C/Ansari explained that, on a recent visit to the school, she observed that parents speed up and go around the speed humps. She said she is also concerned about the children's safety if the speed humps are removed, especially on the weekends. 0 APRIL 21, 1998 PAGE 5 COUNCIL STUDY SESSION C/O'Connor stated that during school hours, the parking lot is full and the speed humps are not a problem. However, the City needs to look at the situation under other circumstances such as when the school is used for weekend activities. She stated that she did not see the issue raised by concerned residents who wanted a crosswalk on Ironbark Dr. and a "No U- turn" at Aspen Knoll Dr. addressed by the consultant. DDPW/Liu responded that he believed No U-turn signs would be appropriate at Aspen Knoll Dr. With respect to the suggestion for a crosswalk, the consultant was concerned that installation might create a false sense of security for pedestrians. Further, although the speed humps are on school property and under the jurisdiction of the school district, if it is Council's wish, staff will relay the concerns regarding the children's safety if speed humps are removed. M/Herrera reiterated her explanation that speed humps were originally installed to prevent drag racing in the parking lot in response to concerns expressed by neighboring residents. She stated that the speed humps are high and it may be better if the height is reduced rather than eliminating them. C/Huff agreed that speed humps should remain in the parking lot. MPT/Chang said he also believed the speed humps should not be removed C/Ansari thought perhaps the speed humps need to remain in the parking lot. Perhaps they are not the proper size or height. M/Herrera asked for comments regarding enforcement. C/Ansari said she would like to have enforcement on the street and that tickets should be given out for illegal U-turns. In response to C/O'Connor, CM/Belanger explained that the cost to hire a designated school traffic enforcement officer would be about $116,000 per year for one 40 -hour car. C/O'Connor believed that a uniformed person located in the school area would greatly improve compliance at school sites and reiterated her suggestion to have the Senior Patrol stationed at school sites during peak traffic hours to promote compliance. CM/Belanger stated the solution may be to engage civilians that are not associated with the Sheriffs Department to perform certain types of activities. M/Herrera suggested that Council request that the Walnut Valley and APRIL 21, 1998 Pomona School personnel to be sessions. PAGE 6 COUNCIL STUDY SESSION Districts request their respective sheriffs and police present and active during opening and closing of school -imo DDPW/Liu responded to C/O'Connor's question about having crossing guards located at schools for grades other than warranted K-6 (Page III -7). It is correct that the CalTrans criteria provides that crossing guards are to be provided for school ages K-6. However, other age groups may be provided crossing guard services and cited the fact that Lorbeer Middle School has a crossing guard. C/Huff asked if the study contemplated placing a stop sign at the intersection of Pecan Grove Dr. and Mountain Laurel Wy. DDPW/Liu explained that warrant studies were conducted for Spruce Tree Dr. at Mountain Laurel Wy., Aspen Knoll at Spruce Tree Dr. and Ironbark Dr. at Spruce Tree Dr. C/Huff explained why it is difficult for motorists to get back out onto Mountain Laurel Wy. from Spruce Tree Dr. during peak hours and asked for reconsideration of a stop sign at Pecan Grove Dr. at Mountain Laurel Wy in spite of the fact that it is not warranted. C/O'Connor asked if it is possible to place a temporary stop sign at that location during school hours. CM/Belanger said it can be done, but the Sheriffs Department may not be able to issue enforceable tickets for non-compliance. DDPW/Liu stated that staff can research this method of mitigation to see how it has worked in other communities. C/O'Connor liked the idea of using cones where crossing guards are located CM/Belanger responded that byusin rr tte abi9ty ge, signals and crossing guards, the City expands the scope DDPW/Liu asked Council concurrence to direct staff to investigate the feasibility of a stop sign installation at Pecan Grove Dr. and Mountain Laurel Wy. In response to C/Huff, DDPW/Liu explained that the study includes accident history as it relates to reported accidents only. LORBEER MIDDLE SCHOOL APRIL 21, 1998 PAGE 7 COUNCIL STUDY SESSION C/O'Connor reiterated her concern about removing the red curbing so that the street can be used for parking during evening and weekend events. She suggested that right tum only indicators be painted on the parking lot surface and enforcement be recommended instead of installing a left turn barrier which would significantly reduce the cost. M/Herrera asked for consensus on the white curb issue. DDPW/Liu explained that in conjunction with the white curbing, signage will be installed to indicate "Passenger Loading and Unloading Only between the hours of 7:00 a.m. and 4:00 p.m. on schooldays only." Council concurred to remove the red curbing and install signage and "right turn only" indicators. SOUTH POINT MIDDLE SCHOOL CM/Belanger spoke about the secondary access road (Diamond Lane) which will encourage residents who live toward Walnut and in the neighborhood to use the road instead of proceeding up to Black Hawk Dr. In addition, the school buses will use the new access road. The new access road should change the impacts that are occurring on Larkstone Dr., Black Hawk Dr. and Lemon Ave. In response -to C/O'Connor, CM/Belanger reported that the new access road will be open prior to the September, 1998 school session. DDPW/Liu referred the Council to Page V-4 of the study which discusses an upgrade to the pedestrian opening and stated that a traffic signal can be installed at the location by September, 1998. ARMSTRONG ELEMENTARY SCHOOL C/O'Connor stated she would like to have the white curb removed as long as signage is provided. Council concurred. CASTLE ROCK ELEMENTARY SCHOOL C/O'Connor asked about parents' concerns about moving the crossing guard on Brea Canyon Rd. and Cold Springs Ln. to Castle Rock and Cold Springs. DDPW/Liu responded that the consultant reviewed the intersection of Brea Canyon Road and Cold Springs Lane and found that it did not meet the —� warrant criteria for a crossing guard. C/O'Connor said she believes the warrant study requirements are quite high APRIL 21, 1998 PAGE 8 COUNCIL STUDY SESSION in this state and she is more concerned about pedestrian safety. DDPW/Liu responded to CM/Belanger that the cost of a crossing guard is about $5,500 per intersection per year. The current budget of $55,000 covers 11 intersections. He indicated that tonight's City Council meeting agenda includes a recommendation of the budgeting of $60,000 for 12 intersections for the 1998/1999 fiscal year. Castle Rock Rd. and Cold Springs Ln. is statistically warranted for a crossing guard. C/O'Connor suggested that parents be polled to determine if they would like to have the crossing guard removed or an additional crossing guard installed at Brea Canyon Rd. and Cold Springs Ln. In response to C/Huff, DDPW/Liu indicated that staff will be conducting a speed survey along Brea Canyon Rd. in connection with the street improvement project. CM/Belanger explained that this recommendation was in part based upon economy. Therefore, Council needs to determine if it is worth the $5,500 expenditure to retain the Brea Canyon Rd. crossing guard and have 2 guards instead of 1. At C/Huffs suggestion, Council concurred with the school's recommendation DIAMOND POINT ELEMENTARY SCHOOL C/O'Connor asked that the following statement be removed from Page I Granted there may be a 15 minute period of congestion, but the complaint of jaywalking was not particularly evident. The school stressed that students be escorted by parents if they are crossing the street to get to cars waiting on the opposite side of Sunset Crossing Road." She said that this is an incorrect statement. In no way does the school encourage students to cross mid -block. She has discussed this matter with the school's principal and she wants the statement removed from the study. There was consensus to remove the statement. M/Herrera stated that if the statement is incorrect, she would support its removal. EVERGREEN ELEMENTARY SCHOOL C/O'Connor said that during workshops, there was considerable discussion about.changing the configuration of the school's parking lot. There is no recommendation in the school traffic study. She suggested that a recommendation be include to provide for expansion of the circular drive and the parking lot. 7 APRIL 21, 1998 PAGE 9 COUNCIL STUDY SESSION --., CM/Belanger suggested that the consultant speak with school officials and suggest recommending constructing a bus turnout at the westerly end of the parking lot where two buses could be stacked. He believed the site distance causes most of the problems for vehicular traffic. In addition, there should be some thought given to a set traffic pattern for the buses. MPT/Chang said that there is a small piece of grassy area that could be converted to a parking area and accommodate two buses. In this way, children could walk along the sidewalk that is adjacent to the school and not encounter street traffic. C/O'Connor referred Council to a comment made by Joe Foust during the June 12, 1997 Traffic & Transportation Commission meeting that no recommendations would be made unless the school approved them. She said that the circumstances may be that he had a recommendation for this school which school officials did not approve and; therefore, he did not include it in his recommendations. She felt that the parameters of the study should not include school officials' concurrence, but that all recommendations should be forwarded by the consultant. At that point, it would be up to Council to encourage schools to fully participate in the recommended changes. MPT/Chang suggested, as an alternative, that the grassy area could be converted to a teacher only parking lot so that school buses could enter the parking lot area for pickup and dropoff. Although teachers may object because it is a greater distance for them to transport their materials, he believed the safety of the children is more important than teachers' convenience. C/O'Connor indicated that the parents' suggestion for "No U-turn" signs did not appear to be included in the consultant's recommendations. She asked if the recommendation to "paint knuckle curve red to prohibit parking" is addressing the issue of the fire hydrant located across from the school. M/Herrera responded affirmatively. C/O'Connor reiterated her recommendation to reconstruct the Evergreen Elementary School parking area. M/Herrera recommended that the consultant speak with the principal once again to attempt to arrange a compromise for parking on the grassy area. CM/Belanger asked if Council would like permit parking considered for this �. area. He recommended that Council consider whether they would encourage a one-way traffic pattern at the school during dropoff/pickup hours. APRIL 21, 1998 PAGE 10 COUNCIL STUDY SESSION Council concurred to direct staff and the consultant to reconsider alternative. recommendations for Evergreen Elementary School. QUAIL'SUMMIT ELEMENTARY SCHOOL C/Huff commented that no recommendations have been made for this school because it is undergoing current reconstruction in the parking area. As it is contemplated, vehicles proceeding from D.B. Blvd. toward Quail Summit Dr. will proceed to the existing lot, turn around, dropoff/pickup and leave, and motorists proceeding north on Quail Summit Dr. will enter the second lot, turn around, dropoff/pickup and leave. CM/Belanger stated that the Quail Summit Elementary School Principal does not support student dropoff/pickup on Forest Canyon Dr. because there is insufficient parking in the Paul C. additional there t afficis a concern that Forest Canyon Dr. cannot accommodate C/Huff believed that the Quail Summit Drorest Canyon D.rbelcause there hs less traffic. de of the scool is much safer for dropoff/pickup than Jerry Hamilton, 1429 Copper Mountain Dr., said this matter is as important as the Development Code currently under consideration by the City. He did not find any reference to anticipated school population increase in the report. Quail Summit Elementary School will add 60-90 students, which may similarly impact the number of vehicles at the school site. Instead of a bandaid approach, the increase should be considered at this time with improvements projected to accommodate the growth. Traffic signal installation at Quail Summit Dr. and D.B. Blvd. will mean more traffic on Quail Summit Dr. In response to C/Huff, DDPW/Liu explained that the consultant's report recommends that if the current improvements do not accommodate the vehicular traffic, that consideration be given to implementation of a second dropofflpickup operation in the new parking lot and to initiate a curbside dropofflpickup operation on the north side of Forest Canyon. With respect to Mr. Hamilton's comments, expansion, aprovided he schoolanticipates 50 additional indicates that with the recent students. CM/Belanger asked if traffic counts were done at the right n d turns at Rolling Knoll Rd. and Countryview Dr. during the morning periods to determine how much traffic is coming to the school site from the Summitridge Dr./Longview Dr. area. DDPW/Liu did not believe that this information was included as part of the study. APRIL 21, 1998 PAGE 11 COUNCIL STUDY SESSION GOLDEN SPRINGS ELEMENTARY SCHOOL C/O'Connor stated that there were concerns expressed by parents which were not addressed in the study. Regarding a statement on X-4 indicating that parents currently pickup students at the back of the school, numerous comments were made by parents that disagreed with the statement. Another statement indicated that "school staff indicates they have requested a crossing guard for EI Encino Dr. but were told that each school gets only one" which we know is not true - the City has no such policy. She recommended that Council forward a letter to the school indicating that this is not a City policy, and that the requirement for school crossing guards is based on warrant studies. She was concerned about a statement on Page 5 for a consultant to say "of course, this raises the chicken and egg question." She did not believe it was appropriate for this type of statement to be included in the report. (The reference is to putting in a crossing guard and people will use it) The study contains the statement that "the parents' reluctance to use the street (EI Encino Dr.) may simply be a lack of any adult supervision;" however, parents who spoke at the Traffic & Transportation Commission Meeting and Mr. Steve Tye's letter indicate parents do use that exit. This school may require further consideration. AYSO also uses the EI Encino Dr. access area when they play soccer at the school. The school district requested a new ladder -type crosswalk. She asked if a sign will be posted. DDPW/Liu responded that when the City installs a ladder crosswalk, a sign must be erected to supplement the pavement markings. He indicated that language will be included with the recommendation for the crosswalk that signage will be posted. In response to C/O'Connor, DDPW/Liu indicated that the recommended improvements included within the report with which the school districts and school officials have concurred will be paid for by the school districts upon approval by the school board, with the exception of Diamond Bar High School_ C/Huff said he received a letter from Al Rumpilla which indicates parents dropoff and pickup students in front of his house because they are prohibited from dropoff and pickup on Golden Springs Dr. M/Herrera stated this matter will be continued to the May 5, 1998 study session for purposes of discussing Maple Hills Elementary School and Walnut Elementary School. She reminded staff about the requested changes to the report and requested that the consultant continue to talk with a couple of the schools. MPT/Chang said that the recommended changes for the schools are good APRIL 21, 1998 PAGE 12 COUNCIL STUDY SESSION minor fixes. However, major traffic problems will continue to exist. He suggested that if school bus fees were reasonable and parents could afford to transport their children in this manner, it would relieve much of the traffic problem. M/Herrera responded that it is the philosophy of the school board not to spend any education dollars for transportation. A school district is obligated to provide education and not obligated to provide transportation. When providing transportation as a convenience, the amount students are charged is the total amount of what it costs the school district for buses, maintenance and personnel based upon the number of riders. If the cost is lowered, it means the money is taken away from the classroom budget. 3. CITY MANAGER EVALUATION PROCESS: M/Herrera distributed City Manager evaluation forms to City Council Members. She requested that the completed forms be turned in by April 30, 1998. 4. ADJOURNMENT: 6:07 p.m. The next City Council Study Session is scheduled for 4:00 p.m. on May 5, 1998. TOMMYE NICE, Deputy Clity Clerk ATTEST: &44�4w,-' Mayor CITY COUNCIL STUDY SESSION SCHOOL TRAFFIC STUDY PAVEMENT MANAGEMENT SYSTEM MAY 5, 1998 1. CALL TO ORDER: Mayor Herrera called the meeting to order at 4:05 p.m., in the South Coast Air Quality Management District Room CC -2, 21 � 5 Copley Drive, Diamond Bar, California. Present: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang and Mayor Herrera. Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, City Clerk. Also present: John Whitman, Charles Abbott & Associates. 2. SCHOOL TRAFFIC STUDY: MAPLE HILL ELEMENTARY SCHOOL Regarding Recommendation #1 on Pg. 11-5 - removal of the existing crosswalk from a location in front of the school parking lot driveway and relocation of the existing crosswalk to a consolidated student crossing directly in front of the school - DDPW/Liu stated that C/O'Connor asked why this recommendation was made. He responded that the existing crosswalk is located north of the exit driveway and the recommendation proposes to consolidate the student crossing directly in front of the school in order for students to avoid a potential conflict with vehicles entering the driveway. A crossing guard will be located at the crosswalk to monitor students. The new crosswalk will be located a little above the entrance to the parking lot. C/O'Connor pointed out that the children will have to cross the driveway to get to the parking lot. Doesn't it make more sense to put it below the driveway so that the kids don't have to cross the driveway to get to the crosswalk? DDPW/Liu explained that there might be a potential conflict with the driveway if the crosswalk were located south of the driveway. There will be a crossing guard at this location. C/O'Connor said she did not believe the proposed change would offer students a safer alternative and if the current system is working, why change it. In response to C/Huff, DDPW/Liu reported that the recommendation was MAY 5, 1998 PAGE 2 COUNCIL STUDY SESSION supported by the school principal. C/Huff suggested that further discussion take place with the school principal because it appears as though we are fixing something that's not broken. M/Herrera concurred to direct City staff to further work with school staff regarding the recommendations. WALNUT ELEMENTARY SCHOOL In response to C/O'Connor, DDPW/Liu stated that a three-way stop warrant study was conducted for the intersection of Glenwick Ave. and Lycoming St. and reported that the intersection is not warranted for a three-way stop. SOUTH POINTE MIDDLE SCHOOL C/O'Connor stated that the Dr. Kay Knepp told her that school buses will not utilize the secondary access road because pupil time on the bus is limited and excess ridership time would be expended if the route is changed. DDPW/Liu pointed out that the study does not make reference to buses using the secondary access road. C/O'Connor said that last meeting's minutes reflect DDPW/Liu's statement that the buses would be using the secondary access road. In response to C/O'Connor, M/Herrera responded that she is not familiar with the requirement to limit pupil bus times. C/O'Connor suggested that Council amend the school study to recommend that the school district attempt to use the secondary road for buses as much as possible. CM/Belanger reported that staff met with the school district last week to review plans for passenger dropoff as well as school bus dropoff in the cul- de-sac area at the end of Diamond Ln. He is not certain that all school officials are in sync. Staff will contact school administration to determine their point of view with respect to school bus routing. Council concurred to add CIO -Connor's recommendation that the school district attempt to use the secondary access road to the extent possible. DIAMOND BAR HIGH SCHOOL C/Huff recommended consideration of a Brea Canyon Rd. dropoff site for students because there are no residences in the immediate area that would be impacted. MAY 5, 1998 PAGE 3 COUNCIL STUDY SESSION M/Herrera asked about the feasibility, on Brea Canyon Rd., of the school granting an easement to the City to move their property line back into the school property (slope area) on the east side of the school in order to provide additional room for diagonal parking. DDPW/Liu responded that there is sufficient right-of-way to accommodate diagonal parking on the easterly side of Brea Canyon Rd. Following discussion regarding traffic circulation around the school, M/Herrera suggested that the consultant conduct further research into the matter. CM/Belanger recommended that this item be placed on the June 2, 1998 Council agenda for final consideration. Council concurred with this recommendation. 3. PAVEMENT MANAGEMENT SYSTEM: CM/Bel ger stated that the City has been involved with Charles Associates ' preparation of a pavement management system over several year John Whitman, Ch es Abbott & Associates, presented a gen al overview of pavement manage ent systems and how they work. He ated there are two reasons for having Pavement Management Syste . 1) To determine how much money the C needs to spend on its reets and 2) which projects the City needs to centrate on over th hort term (five years). D.B.'s system is simple and w s to accomplis both of these objectives. He explained the 11 components f a Pave t Management System. In response to C/Ansari, Mr. Whitman a ained that it is difficult to recover county records and to incorporate that ' fo ation into the system. D.B. has been conducting physical destruct' testin o determine the extent of the project and to make up for defic' ncies of info ation. Mr. Whitman pointed out veral areas that are in %eed of repair and how they are rated bythe stem. He explained that re streets can be repaired in lieu of bejiF6 reconstructed, the cost per squa foot of repair is significantly lower he Pavement Management System is eared toward providing the b t result for each highway dollar. It is critical at the City maintain a st egy for keeping its streets in good repair. In respo se to C/Ansari, Mr. Whitman stated that the City should plan re - slur eal every five years, anger indicated that the City continues to evaluate road surface RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE FOLLOWING IMPROVEMENTS AS PART OF THE DIAMOND BAR SCHOOL SAFETY STUDY AT ARMSTRONG ELEMENTARY SCHOOL, CASTLE ROCK ELEMENTARY SCHOOL, CHAPARRAL MIDDLE SCHOOL, DIAMOND BAR HIGH SCHOOL, DIAMOND POINT ELEMENTARY SCHOOL, EVERGREEN ELEMENTARY SCHOOL, GOLDEN SPRINGS ELEMENTARY SCHOOL, LORBEER MIDDLE SCHOOL, MAPLE HILL ELEMENTARY SCHOOL, QUAIL SUMMIT ELEMENTARY SCHOOL, SOUTH POINTE MIDDLE SCHOOL, AND WALNUT ELEMENTARY SCHOOL A. RECITALS (i) The City Council considered this matter at public meetings on April 7 and July 21, 1998, and study sessions held on April 21 and May 5, 1998. (ii) At the meeting of July 21, 1998, the City Council determined that installation of the following improvements are appropriate: 1. DIAMOND BAR HIGH SCHOOL A. Open up the Brea Canyon Road Driveway to all traffic both in and out; B. Extend red curb on the east side of Brea Canyon Road south of Pathfinder Road to 140 feet south of the crosswalk to lengthen the northbound right -turn pocket; XInstall diagonal parking on the east side of Brea Canyon Road between Pathfinder Road and Fountain Springs Road and remove parking restrictions on Brea Canyon Road; D. Post additional "One -Hour Parking, 7 AM4 PM, School Days" signs on Evergreen Springs Drive, Birch Hill Drive, and Lost River Drive; On Evergreen Springs Drive, west and east sides to Birch Hill Drive, the existing "No Parking, 7 AM -3 PM, School Days Only" signs should be changed to "No Parking, 7 AM4 PM, School Days"; On Evergreen Springs Drive from Birch Hill Drive to Sunbright Drive and on Birch Hill Drive and Lost River Drive, the existing "One- Hour Parking, 7 AM -3 PM, School Days Only" signs should be changed to "One -Hour Parking, 7 AM -4 PM, School Days"; �: Add east -west left -turn phasing and north -south split phasing to Brea Canyon Road and Pathfinder Road signal; Add east -west left -turn phasing to Evergreen Springs Drive and Pathfinder Road signal; G. Create a student loading zone on Brea Canyon Road north of the driveway by installation of signs "School Passenger Loading Zone, 7 AM - 4 PM, School Days"; and H. The City will consider a permit parking program in the affected residential area of the high school. 2. CHAPARRAL MIDDLE SCHOOL A. Repaint existing crosswalk on Spruce Tree Drive in front of school as yellow ladder -type crosswalk; B. Review and retime the existing traffic signal at Diamond Bar Boulevard and Mountain Laurel Way; C. Install "No U -Turn" signs on Spruce Tree Drive and Aspen Knoll Drive; and D. Conduct multi -way stop sign warrant analysis on Mountain Laurel Way at Pecan Grove Drive. 3. LORBEER MIDDLE SCHOOL A. Create a passenger loading zone in front of the school on Diamond Bar Boulevard by removal of red `curb and installation of signs, "School Passenger Loading Zone, 7 AM -4 PM, School Days" while retaining a portion of red curb to serve as a right -turn lane into the driveways; 2 B. Prohibit left -turn movement from the parking lots onto Diamond Bar Boulevard by installation of "Right Turn Only" signs or if necessary, restricting the driveway to right -turn only by installation of a physical barrier; and C. Widen lower parking lot driveway by moving the gatepost out of the travelway. 4. SOUTH POINTE MIDDLE SCHOOL A. Install a new ladder -type crosswalk with appropriate advance "School Crossing" signage across Blackhawk Drive at Lemon Avenue; B. Upgrade existing crosswalk across Lemon Avenue at Blackhawk Drive to the ladder -type; and C. Request the school buses and encourage parents to utilize Diamond Crest Lane as a secondary access road. 5. ARMSTRONG ELEMENTARY SCHOOL A. Install painted crosswalk across the north leg of Prospectors Road at Beaverhead Drive; B. Install painted crosswalk with high -visibility yellow ladder -type markings and install appropriate advance "School Crossing" signage across Clearview Crest Drive beside the school at Chicora Drive; C. Repaint existing crosswalk on Beaverhead Drive at Cottonwood Cove Drive with high - visibility ladder -type markings; and D. Replace existing "No Parking" signs on Beaverhead Drive with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 3 6. CASTLE ROCK ELEMENTARY SCHOOL A. "No U -Turn" signs be posted along Castle Rock Road in front of the school; B. The crossing guard on Brea Canyon Road be moved to Castle Rock Road in front of the school along with the installation of a ladder -type crosswalk with advance "School Crossing" signage to facilitate students (accompanied by parents) to cross the street; C. 10 feet of red curb be painted on both sides of the parking lot southern driveway to allow buses room to exit; D. Protective barriers (i.e., guard railing) be installed outside the supervised back gate on Brea Canyon Road to separate parked cars from the waiting children; and E. White curb in front of school be removed and replaced with signs "School Passenger Loading Zone, 7 AM -4 PM, School Days" 7. DIAMOND POINT ELEMENTARY SCHOOL A. Examine the existing signal timing at Golden Springs Drive and Sunset Crossing Road to reduce the backup and delay during school arrival/dismissal; B. Post "No Student Loading/Unloading" signs on Golden Springs Drive; C. Change signs to indicate "School Passenger Loading Zone, 7 AM -4 PM, School Days" in front of school and remove existing white curbs; and D. Post an adult crossing guard at Del Sol Lane and Sunset Crossing Road. S. EVERGREEN ELEMENTARY SCHOOL A. The parking lot circulation be revised to restrict the main southern driveway to entering traffic and open the unused northern driveway to exiting right -turn traffic; B. The parking lot be expanded to provide additional parking spaces; C. The main southern driveway be widened five feet to allow right -turn and left -turn traffic to enter the parking lot simultaneously; X. Evergreen Springs Drive be widened eight feet to provide a bus turnout 120 feet long between the existing driveway and a striped left -urn lane into the main southern driveway. A second bus turnout be provided between the northern driveway and Harmony Hill Drive, with a retaining wall to maintain the sidewalk; and E. Paint knuckle curve curb red to prohibit parking in the vicinity of the fire hydrant. 9. GOLDEN SPRINGS ELEMENTARY SCHOOL A. Add "No Student Loading/Unloading" signs to supplement the red curb on the west side of Golden Springs Drive at Ballena Drive to prevent any passenger loadinglunloading from occurring; B. A new yellow ladder -type crosswalk with appropriate advance "School Crossing" signage be installed across El Encino Drive at the school's rear gate; C. Both the existing as well as the new school crosswalk installed adjacent to the school grounds be the ladder -type; D. Remove the existing white curb on Ballena Drive and replace with signs "School Passenger Loading Zone, 7 AM -4 PM, School Days"; E. Review and retime the existing signal at Golden Springs Drive and Ballena Drive; F. Pave the area in front of the access gate on El Encino Drive; and G. City correspond with all schools to provide complete understanding of crossing guard warrant system. 5 10. MAPLE HELL ELEMENTARY SCHOOL A. Remove existing crosswalk from location north of school parking lot driveway and relocate existing crossing guard to a consolidated student crossing directly in front of the school on Maple Hill Road, painted with high visibility ladder -type markings; B. Extend "No U -Turn" restriction to Eaglefen Drive; C. Periodically use radar speed trailer on Maple Hill Road; and D. Replace existing "No Parking" signs on Maple Hill Road with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 11. QUAIL SUMMIT ELEMENTARY SCHOOL A. Implement a second drop-off/pick-up operation in the new parking lot; and B. Initiate a curbside drop-off/pick-up operation (with adult supervision) on the north side of Forest Canyon Drive. 12. WALNUT ELEMENTARY SCHOOL A. Remove existing crosswalk on Glenwick Avenue and relocate to the south side of the parking lot exit driveway, painted with high visibility ladder -type markings. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Section 10.08.010 of the Diamond Bar City Code, as heretofore adopted; C.1 2. Based upon the facts and evidence presented during the City Council meeting regarding the Diamond Bar School Safety Study, including oral and documentary evidence provided by City staff, the Council hereby rinds as follows: A. The projects identified in the Diamond Bar School Safety Study are consistent with the General Plan adopted July 25, 1995; B. The proposed Diamond Bar School Safety Study is Categorically Exempt, pursuant to Section 15301 of the California Environmental Quality Act of 1970, as amended, and the Guidelines promulgated thereunder. 3. The City Council hereby finds that the public health, safety, and welfare will be best protected by installation of the following improvements as herein prescribed; 1. DIAMOND BAR HIGH SCHOOL A. Open up the Brea Canyon Road Driveway to all traffic both in and out; B. Extend red curb on the east side of Brea Canyon Road south of Pathfinder Road to 140 feet south of the crosswalk to lengthen the northbound right -turn pocket; C. Install diagonal parking on the east side of Brea Canyon Road between Pathfinder Road and Fountain Springs Road and remove parking restrictions on Brea Canyon Road; D. Post additional "One -Hour Parking, 7 AM4 PM, School Days" signs on Evergreen Springs Drive, Birch Hill Drive, and Lost River Drive; On Evergreen Springs Drive, west and east sides to Birch Hill Drive, the existing "No Parking, 7 AM -3 PM, School Days Only" signs should be changed to "No Parking, 7 AM4 PM, School Days"; On Evergreen Springs Drive from Birch Hill Drive to Sunbright Drive and on Birch Hill Drive and Lost River Drive, the existing "One - Hour Parking, 7 AM -3 PM, School Days Only" signs should be changed to "One -Hour B. Prohibit left -turn movement from the parking lots onto Diamond Bar Boulevard by installation of "Right Turn Only" signs or if necessary, restricting the driveway to right -turn only by installation of a physical barrier; and C. Widen lower parking lot driveway by moving the gatepost out of the travelway. 4. SOUTH POINTE MIDDLE SCHOOL A. Install a new ladder -type crosswalk with appropriate advance "School Crossing" signage across Blackhawk Drive at Lemon Avenue; B. Upgrade existing crosswalk across Lemon Avenue at Blackhawk Drive to the ladder -type; and C. Request the school buses and encourage parents to utilize Diamond Crest Lane as a secondary access road; and 5. ARMSTRONG ELEMENTARY SCHOOL A. Install painted crosswalk across the north leg of Prospectors Road at Beaverhead Drive; B. Install painted crosswalk with high -visibility yellow ladder -type markings and install appropriate advance "School Crossing" signage across Clearview Crest Drive beside the school at Chicora Drive; C. Repaint existing crosswalk on Beaverhead Drive at Cottonwood Cove Drive with high - visibility ladder -type markings; and D. Replace existing "No Parking" signs on Beaverhead Drive with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 6. CASTLE ROCK ELEMENTARY SCHOOL A. "No U -Turn" signs be posted along Castle Rock Road in front of the school; 9 B. The crossing guard on Brea Canyon Road be moved to Castle Rock Road in front of the school along with the installation of a ladder -type crosswalk with advance "School Crossing" signage to facilitate students (accompanied by parents) to cross the street; C. 10 feet of red curb be painted on both sides of the parking lot southern driveway to allow buses room to exit; D. Protective barriers (i.e., guard railing) be installed outside the supervised back gate on Brea Canyon Road to separate parked cars from the waiting children; and E. White curb in front of school be removed and replaced with signs "School Passenger Loading Zone, 7 AM -4 PM, School Days" 7. DIAMOND POINT ELEMENTARY SCHOOL A. Examine the existing signal timing at Golden Springs Drive and Sunset Crossing Road to reduce the backup and delay during school arrival/dismissal; B. Post "No Student Loading(Unloading" signs on Golden Springs Drive; C. Change signs to indicate "School Passenger Loading Zone, 7 AM -4 PM, School Days" in front of school and remove existing white curbs; and D. Post an adult crossing guard at Del Sol Lane and Sunset Crossing Road. 8. EVERGREEN ELEMENTARY SCHOOL A. The parking lot circulation be revised to restrict the main southern driveway to entering traffic and open the unused northern driveway to exiting right -turn traffic; B. The parking lot be expanded to provide additional parking spaces; C. The main southern driveway be widened five feet to allow right -turn and left -turn traffic to enter the parking lot simultaneously; 10 D. Evergreen Springs Drive be widened eight feet to provide a bus turnout 120 feet long between the existing driveway and a striped left -urn lane into the main southern driveway. A second bus turnout be provided between the northern driveway and Harmony Hill Drive, with a retaining wall to maintain the sidewalk; and E. Paint knuckle curve curb red to prohibit parking in the vicinity of the fire hydrant. 9. GOLDEN SPRINGS ELEMENTARY SCHOOL A. Add "No Student Loading/Unloading" signs to supplement the red curb on the west side of Golden Springs Drive at Ballena Drive to prevent any passenger loadinglunloading from occurring; B. A new yellow ladder -type crosswalk with appropriate advance "School Crossing" signage be installed across El Encino Drive at the school's rear gate; C. Both the existing as well as the new school crosswalk installed adjacent to the school grounds be the ladder -type; D. Remove the existing white curb on Ballena Drive and replace with signs "School Passenger Loading Zone, 7 AM -4 PM, School Days"; E. Review and retime the existing signal at Golden Springs Drive and Ballena Drive; F. Pave the area in front of the access gate on El Encino Drive; and G. City correspond with all schools to provide complete understanding of crossing guard warrant system. 11 10. MAPLE HILL ELEMENTARY SCHOOL A. Remove existing crosswalk from location north of school parking lot driveway and relocate existing crossing guard to a consolidated student crossing directly in front of the school on Maple Hill Road, painted with high visibility ladder -type markings; B. Extend "No U -Turn" restriction to Eaglefen Drive; C. Periodically use radar speed trailer on Maple Hill Road; and D. Replace existing "No Parking" signs on Maple Hill Road with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 11. QUAIL SUMMIT ELEMENTARY SCHOOL A. Implement a second drop-off/pick-up operation in the new parking lot; and B. Initiate a curbside drop-off/pick-up operation (with adult supervision) on the north side of Forest Canyon Drive. 12. WALNUT ELEMENTARY SCHOOL A. Remove existing crosswalk on Glenwick Avenue and relocate to the south side of the parking lot exit driveway, painted with high visibility ladder -type markings. 4. This resolution shall not become effective until the above improvements are installed; and 5. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said improvements to be installed as herein defined be established. 12 CITY OF DIAMOND DAR AGENDA REPORT AGENDA NO. C� TO: Terrence L. Belanger, City Manager MEETING DATE: July 21, 1998 REPORT DATE: July 14,1998 FROM: Joann M. Gitmed, Senior Accountant TITLE: Resolution 89-88B, A Resolution of the City of Diamond Bar, California, rescinding Resolution 89-88A, and adopting Resolution 89-88B, Approving an Amendment to Contract Between the Board of Administration of the Public Employees' Retirement System and the City Council of the City of Diamond Bar and Ordinance 26B (1989), An Ordinance of the City of Diamond Bar Authorizing an Amendment to the Contract Between the City Council of the City of Diamond Bar and the Board of Administration of the California Public Employees' Retirement System. SUMMARY: In September 1989, the City of Diamond Bar contracted with the California Public Employees' Retirement System (CalPERS) for retirement benefits for its employees. The city's current contract is a 2% @ 60 Full formula for local miscellaneous members with no Survivor Benefit Coverage. There are several other supplemental provisions which are available to contracting entities. It is requested that the City Council consider adding one of these provisions at this time. The proposed amendment is: Section 21574 -Fourth Level of 1959 Survivor Benefits for local miscellaneous members. The cost for the benefit amendment is as follows: A cost to the city of $3.50 per month per eligible employee and a cost to the employee of $2.00 per month, estimated annual cost - $2,300. It is being proposed that the employees' contribution be paid by the City. RECOMMENDATION: Adopt Resolution 89-88B, A Resolution of the City of Diamond Bar, California, rescinding Resolution 89-88A, and adopting Resolution 89-88B, to Approve an Amendment to Contract Between the Board of Administration of the Public Employees' Retirement System and the City Council of the City of Diamond Bar and approve first reading by title only, Ordinance 26A (1989), An Ordinance of the City of Diamond Bar Authorizing an Amendment to the Contract Between the City Council of the City of Diamond Bar and the Board of Administration of the California Public Employees' Retirement System LIST OF ATTACHMENTS: _ Staff Report Resolution(s) XX Ordinances(s) XX Agreement(s) Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) _ Other SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed —Yes XX No by the City Attorney? 2. Does the report require a majority or 4l5 vote? Majority 3. Has environmental impact been assessed? —Yes XX( No 4. Has the report been reviewed by a Commission? —Yes XX No Which Commission? 5. Are other departments affected by the report? —Yes XX No Report discussed with the following affected departments: REVI BY: Terrence L. Belanger Li da G. Ma uson City Manager Assistant Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 21,1988 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution 89-88B, A Resolution of the City of Diamond Bar, California, to Approve an Amendment to Contract Between the Board of Administration of the Public Employees' Retirement System and the City Council of The City of Diamond Bar and Ordinance 26A (1989), An Ordinance of the City of Diamond Bar Authorizing an Amendment to the Contract Between the City Council of the City of Diamond Bar and the Board of Administration of the California Public Employees' Retirement System. ISSUE STATEMENT: Should the City of Diamond Bar amend it contract with the California Public Employees' Retirement System (CaIPERS) to include the following optional membership benefit: Section 21574 - Fourth Level 1959 Survivor Benefits for Local Miscellaneous Members RECOMMENDATION: Approve Resolution 89-88A, A Resolution of the City of Diamond Bar, California, to Approve an Amendment to Contract Between the Board of Administration of the Public Employees' Retirement System and the City Council of The City of Diamond Bar and Approve First Reading by Tile Only, Ordinance 26A (1989), An Ordinance of the City of Diamond Bar Authorizing an Amendment to the Contract Between the City Council of the City of Diamond Bar and the Board of Administration of the California Public Employees' Retirement System. DISCUSSION: In September 1989, the City of Diamond Bar contracted with the California Public Employees' Retirement System (CaIPERS) for retirement benefits for its employees. The city's current contract is a 2% @ 60 Full formula for local miscellaneous members. There are several other supplemental provisions which are available to contracting entities. It is requested that the City Council consider adding one of these provisions at this time. The proposed amendment is: Section 21574 - Fourth Level of 1959 Survivor Benefits for local miscellaneous members. Section 21574 (Fourth Level of 1959 Survivor Benefits) provides a higher level of 1959 Survivor Benefits to survivors of a member who dies prior to retirement. The benefit is paid in addition to the Basic Death Benefit (a lump sum payment of a refund of the employees contributions and up to six months pay) or the 1957 Survivor Benefit (a monthly allowance equal to 112 of what the employee's highest service retirement allowance would have been had he/she retired on the date of his/her death had the employee been eligible to retire on the date of his/her death). The 1959 Survivor Benefits are paid monthly to certain survivors of a member who dies before retirement The covered member's survivors receive the following monthly allowances regardless of whether the member was eligible to retire PERS Contract Amendment Page Two at the time of death. The benefit amounts are: One dependent child; or surviving spouse at age 60 or older; or dependent parents - $950.00/month, Surviving spouse with one dependent child; or two dependent children alone - $1,900.00/mo, Surviving spouse with two or more dependent children; or three or more dependent children - $2,280.00/month. The City of Diamond Bar's current Pre -Retirement Death Benefits consist of: Not Eligible to Retire: Basic Death Benefit Eligible to Retire: Basic Death Benefit or 1957 Survivor Benefit The City of Diamond Bar's Retirement Benefits with Fourth Level of 1959 Survivor Benefits: Not Eligible to Retire Basic Death Benefit and 1959 Survivor Benefit Eligible to Retire Basic Death Benefit or 1957 Survivor Benefits and 1959 Survivor Benefits The cost for the benefit amendment is as follows: A cost to the city of $3.50 per month per eligible employee (billed annually) and a cost to the employee of $2.00 per month, estimated annual cost for Survivor Benefit Contribution - $2,300. It is being proposed that the employees' contribution be paid by the City. FINANCIAL SUMMARY: Revenue- N/A Expenditure - Fourth Level 1959 Survivor Benefits - $2,300 annually (employer portion of $3.50 per month per eligible employee, employee portion of $2.00 per month per eligible employee). It is proposed that the employees cost be paid by the City. PREPARED BY: r J ann M. Gitmed, Senior Accountant RESOLUTION 89-88B A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RESCINDING RESOLUTION 89-88A, AND ADOPTING RESOLUTION 89- 88B, APPROVING AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF DIAMOND BAR WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the changes proposed in said contract; and WHEREAS, Resolution 89-88A was adopted on June 16, 1998, and needs to be rescinded and readopted amending the contract with the Public Employees' Retirement System; and WHEREAS, the following is a statement of the proposed changes: To provide Section 21574 (Fourth Level of 1959 Survivor Benefits) for local miscellaneous members. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the City of Diamond Bar does hereby give notice of intention to approve an amendment to the contract between the City of Diamond Bar and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof. SECTION 2. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 89-88B. PASSED, APPROVED AND ADOPTED this day of , 1998. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1998, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar ORDINANCE NO. 26B (1989) AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING ORDINANCE 26 (1989), AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDAINS AS FOLLOWS: SECTION 1. That an amendment to the contract between the City Council of the City of Diamond Bar and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked "Exhibit", and by such reference made a part hereof as though herein set out in full. SECTION 2. The Mayor of the City Council of the City of Diamond Bar is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency. SECTION 3. This Ordinance shall take effect 30 days after the date of its adoption, and prior to the expiration of 7 days from the passage thereof shall be posted in at least three public places within the City of Diamond Bar and thenceforth and thereafter the same shall be in full force and effect. PASSED, APPROVED AND ADOPTED this day of , 1998. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1998, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1998, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar y 21;. 21660 EAST COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA 917654177 909-860-2489 • FAX 909-861-3117 LEITER OF TRANSAIMAL WE ARE SENDING YOU: Attached Under separate cover via the following items. Shop drawings Prints Plans Samples Specs. Copy of Letter Change Order X_- Other COPIES DATE NO. DESCRIPTION 6 SETS REVISED INSERTS FOR PREVIOUSLY DELIVERED SCHOOL STUDY THESE ARE TRANSMITTED as checked below: For approval Approved as submitted Resubmit copies for approval For your use Approved as noted Submit copies for distribution As requested Returned for corrections Return corrected prints Review/comment Other FOR BIDS DUE REMARKS: COPIES WERE PREVIOUSLY THEIR BOOKS THESE ARE TWO 19 M JVERED TO THE CITY PRINTS RETURNED AFTER LOAN TO US MANAGER AND CITY COUNCIL FOR SIDM COPIES, MMERAS THE OTHERS WERE SINGI.F SIDED COPIES COPY TO: SIGNED: For David 0. Liu, L bfd& ,b,,,,ll,, C:\WP60\LMDAKAY\TRANSMnUS-CLERK715 The City of Diamond Bar, Walnut valley Unified School District, and Pomona Unified School District undertook a cooperative venture to study the traffic and circulation around each school in the City. Austin - Foust Associates, Inc. (AFA) performed the evaluation and provided recommendations for consideration by the City Council and school districts. There are eight elementary schools, three middle schools, and two high schools in the City of Diamond Bar. One high school, one middle school, and three elementary schools in the City of Diamond Bar are located in the Pomona Unified School District. Diamond Ranch High School in Pomona Unified School District is nota part of ibis study. The remaining five elementary schools, two middle schools, and one high school in the City of Diamond Bar are located in the Walnut Valley Unified School District. Each school was visited by AFA and City Staff during the peak morning drop-off or afternoon pick-up period to observe the congestion and circulation patterns first hand. A video record of each school was prepared. Co®ome»ts from principals, school staff, parents, and neighbors were documented. Input on each school was solicited from the public at several Traffic and Transportation Commission meetings. Recommendations were developed to promote safety and enhance circulation. The success of these recommendations will depend on sound engineering practices, education of the parents and motoring public, and enforcement of new and existing traffic laws. 1amood Btu Shod SdM study 1 Aussie -Fe" Am0°'NSW W. Fwd lbpM 400014.fin Four recommendations are common to all the schools. The City will annually repaint the streets surrounding the schools, including ladder -type crosswalks, speed limit legends, curbs, and centerline stripes in the months before schools open in the Fall. Each crossing guard will be provided with three large orange cones to be placed in the crosswalk at the curbs and on the street centerline while the guard is on duty. The City's radar speed trailer will be used periodically in the vicinity of each school. Each school should inform parents of changes to their existing drop-off/pick-up procedures. Recommendations for Diamond Bar High School consist of opening the Brea Canyon Road buses -only driveway to all traffic, striping a painted median on Pathfinder Road to prevent left -turns out of the main and center driveways, extending the red curb on Brea Canyon Road south of Pathfinder Road to lengthen the northbound right -turn pocket, installing diagonal parking and removing parking restrictions on the east side of Brea Canyon Road between Pathfinder Road and Fountain Spring Road, posting one-hour parking restrictions on Evergreen Springs Drive, Birch Hill Drive, and Lost River Drive, adding east -west left -turn phasing and north -south split phasing to the Brea Canyon Road and Pathfinder Road signal, adding east -west left -turn phasing to the Evergreen Springs Drive and Pathfinder Road signal, and creating a student loading zone on Brea Canyon Road north of the driveway. These improvements are estimated to cost $62,900 to implement. The recommendations for Chaparral Middle School consist of repainting the existing crosswalk on Spruce Tree Drive as a yellow ladder -type crosswalk, installing "No U -Turn" signs on Spruce Tree Drive and Aspen Knoll Drive, and retiming the existing traffic signal at Diamond Bar Boulevard and Mountain Laurel Way. The total cost of these recommendations is $750. Lorbeer Middle School recommendations consist of creating a passenger loading zone on Diamond Bar Boulevard in front of the school, prohibiting left turns out of the parking lots onto Diamond Bar Boulevard, and widening the lower parking lot driveway. These recommended improvements will cost a total of $10,300. Recommendations for South Pointe Middle School consist of installing a new ladder -type crosswalk with accompanying signage across Blackhawk Drive at Lemon Avenue, and repainting the existing crosswalk across Lemon Avenue at Blackhawk Drive as a ladder -type crosswalk. The total cost of these recommendations is $500. Diamond Har School safety study 2 Fuel Report Austin -Foust Anwiatea, Inc. 400014.fin Armstrong Demenaary School recommendations consist of painting a crosswalk across the north leg of Prospectors Road at Beaverhead Drive, installing a yellow ladder -type crosswalk with accompanying signage across Clearview Crest Drive at Chicora Drive and repainting the existing crosswalk on Beaverhead Drive at Cottonwood Cove Drive with a yellow ladder -type crosswalk. These improvements are estimated to cost $1,050. The recommendations for Castle Rock Elementary School consist of prohibiting U-turns along Castle Rock Road in front of the school, moving the existing crossing guard on Brea Canyon Road to Castle Rock Road in front of the school, installing a yellow ladder -type crosswalk with accompanying signage on Castle Rock Road in front of the school, painting the nub red on both sides of the parking lot southern driveway, and icistalling protective barriers outside the back gate on Brea Canyon Road. The total cost for the recommended improvements is $2,350. The recommendations for Diamond Point Elementary School consist of retuning the existing signal at Golden Springs Drive and Sunset Crossing Road, pouting "No Student LoadmgMnloading" signs on Golden Springs Drive, posting "School Passenger Loading Zone" signs on Sunset Crossing Road in front of the school, and stationing an adult crossing guard at Del Sol Latae and Sunset Crossing Road. Thetis improvements are estimated to cost $700 plus $5,500 per year for the crossing guard. Evergreen flemMaiy School consist of revising lite parking lot circulation to utilize both driveways, expanding the parking lot, widening the main driveway, providing bus turnouts, striping a left - turn lane into the parking lot, and painting the knuckle curve curb red. The cost of these recommended improvements is $150,000 - $250,000. Recommendations for Golden Springs Elementary School consist of posting "No Student Loadmg/Unlosding' signs on Golden Springs Drive west of Ballena Drive, installing a yellow ladder -type crosswalk with accompanying signage across E F.nci>yo Drive at Meadow Falls Drive, remove existing curb legends on Hallen Drive and replace with signs, 'School Passenger Loading Zone 7:00 A.M. - 4:00 P.M. School Days," retiming the existing signal at Golden Springs Drive and Ballena Drive, and paving the area in front of the access gate on El Encino Drive. These huprovementc are estimated to cost $2,400. Diamond Ru School Safety Study 3 Awtio-Pact Aroeiws, Inc. Find Report 400014.fm Maple Hill Flementay School recommendations consist of removing the existing crosswalk on Maple Hill Road from north of the school parking lot driveway, installing a new yellow ladder -type crosswalk with accompanying signage directly in front of the school on Maple Hill Road, relocating the existing crossing guard to the new crosswalk an Maple Hill Road, prohiitating U-turns on Eaglefen Drive, and periodically using the radar speed trailer on Maple Hill Drive. These improvements are estimated to cost $850. Quail Summit Elementary School is currently being expanded and includes construction of a second parking lot for stats on Quail Summit Drive. Circulation in the existing parking lot will improve once the second parking lot is completed. No improvements for Quail Summit Elementary School are recommended at this time. The circulation and drop-off/pick-up operation should be re-evaluated after the expansion is complete. The recommendations for Walnut Elementary School consist of removing the existing crosswalk on Glenwick Avenue, and insialling a new yellow ladder -type crosswalk with accompanying signage on Glenwick Avenue south of the school parking lot exit driveway. The total cost of these improvements is $500. School district officials and the school principals have reviewed the recommendations and have expressed their support for the improvements. »w t1Lr SebW Sduy Sail 4 Awns-Fouil Anwisw, ice. F 100014.fis I The City of Diamond Bar, Walnut Valley Unified School District, and Pomona Unified School District undercook a cooperative venture to study the traffic and circulation around each school in the City. Austin - Foust Associates, Inc. (AFA) performed the evaluation and provided recommendations for consideration by the City Council and school districts. There are eight elementuy schools, three middle schools, and two high schools in the City of Diamond Bar. One high school, one middle school and three elementary schools in the City of Diamond Bar are located in the Pomona Unified School District. Diamond Ranch High School in Pomona Unified School District is not a part of this study. The remaining five elementary schools, two middle schools, and one high school in the City of Diamond Bar are located in the Walnut Valley Unified School District. METHODOLOGY Each school was visited by AFA and City Staff during the peak morning drop-off or afternoon pick-up period to observe the congestion and circulation patterns first hand. An on-site meeting was scheduled with each principal and any interested teachers, school staff (i.e., crossing guards, yard monitors, etc.), and parents b discuss the school. A video record of each school was prepared. Comments and complaints frons neighbors Input on each school was solicited from the public at the Traffic and Transportation Commission meetings. The schools were presented on the following dates: Mmood Bar school SoMy Study bl Aue6.4+0" ANOGWAee, lee. FuW Repan 400014dto Thursday, June 12, 1997 Thursday, July 10, 1997 Thursday, August 14, 1997 Thursday, September 11, 1997 Lorbeer Middle School Chaparral Middle School South Pointe Middle School Walnut Elementary School Golden Springs Elementary School Diamond Point Elementary School Maple Hill Elementary School Diamond Bar High School Armstrong Elementary School Castle Rock Elementary School Evergreen Elementary School Quail Summit Elementary School Two special Traffic and Transportation Commission workshops were held to discuss the study results. These workshops were held Thursday, September 25, 1997 and Thursday, October 2, 1997. Recommendations were developed to promote safety and enhance circulation. The success of these recommendations will depend on sound engineering practices, education of the parents and motoring public, and enforcement of new and existing traffic laws. The recommended improvements follow accepted traffic engineering practices. Caltrans Traffic Manual was utilized for stop sign warrants, crossing guard warraits, and for guidelines on the proper placement of school area safety signs and markings. The schools will pubhc= the results of the study to educate the parents. Letters from the schools will be sent home to inform the parents of changes in drop-off/pick-up procedures, new turn restrictions, etc. as a result of this study. These letters will remind parents to practice courteous driving habits and to obey all traffic laws which are in place around the schools to protect their children. Materials on pedestrian, bicycle, and traffic safety are available from the Automobile Club. The Sheriff, s Department has instructed officers to be at one of the schools during the drop-off and pick-up periods. Traffic safety presentations by the Sheriffs Department to the schools are available upon request. The Sheriff s Department has had some success in malting traffic safety presentations to parents at Back-to4chool nights. Diamond Bar school Saucy sally I-2 Austin -Pact Amciatn, Ioc. 400014.tin Final Repast CONCLUSION In summary, it is concluded that the existing passenger loading operation at South Pointe Middle School is an excellent program and constitutes a model for other schools to emulate. To improve the safety of students walling home, the following recommendations are proposed: 1. Install a new ladder -type crosswalk with appropriate advance "School Crossing" signage across Blackhawk Drive at Lemon Avenue ($250). 2. Upgrade existing crosswalk across Lemon Avenue at Blackhawk Drive to the ladder -type ($250). 3. Request the school buses and encourage parents to utilize Diamond Crest Lane as a secondary access road. Tbew improvements are illustrated in Figure V-3. The total cost of the recommended improvements is $500. The principal of South Pointe Middle School, Marlene Ministieri, supports the recommended improvements (Appendix D Exhibit IV). Dkowed B- sch-1 sabtr ft* V_S Austin-Fawt Asomata, Too. Fuel RapW aowta.an Ll� Existing crosswalk (restripe with ladder—type Figure V-3 SOUTH POINTE MIDDLE SCHOOL RECOMMENDED IMPROVEMENT Diamond Bar School Safety Study V-6 Austin -Foust Associates, Inc. Final Report 400014.ftn secondary access •—.-+..—••_..—•.— T F7 I WG Rem — Its secondary access 4l V O O 8 Figure IX -2 EVERGREEN ELEMENTARY SCHOOL EXISTING SITE PLAN Diamond Bar School Safety Study IX -3 Austin -Foust Associates, bw- Final Report 400014.fin Beginning in January 1998, the congestion along Evergreen Springs Drive will potentially increase as Assembly Bill 1297 takes effect. This new legislation requires all school buses in grades 1-8 to use flashing red lights when loading or unloading students on the street. All traffic will have to stop until the children are loaded or unloaded. Evergreen Elementary School utilizes on -street loading and unloading for five buses. To minimize the impact on traffic congestion, the students are kept in a staging area on school grounds until they are loaded onto the buses at one time rather than let the children enter the buses individually as they straggle out of school. This will minimize the length of time that the on -street traffic will have to stop. Many parents opt to park across the street on Evergreen Springs Drive and escort their children across the street either at the crossing guard at Harmony Hill Drive or midblock. Other parents park on Crooked Creek Drive behind the school. This cul-de-sac is congested for approximately 10 minutes after dismissal. In the past, left trues into the parking lot from Evergreen Springs have been prohibited; however, residents' complaints of blocked driveways from the "endless queue" on Castle Rock Road increased. Based upon observation of the existing operation and congestion occurring at the "knuckle" curve on Evergreen Springs Drive/Castle Rock Drive, it is apparent that due to the narrow width of the street and the on -street parking that is permitted, sufficient room does not exist to continue to force all traffic to utilize the single driveway. Any vehicle waiting to make a left turn into the driveway effectively blocks the street, creating a bottleneck whereby nobody can move. Similarly, left turns out of the parking lot contribute to delay and congestion but do not necessarily create a bottleneck on the street. The driveway is too narrow to allow two- way traffic. Since the buses must park on -street (there is insufficient room on-site for buses to maneuver), the only option is to widen the street to create a bus turnout and stripe a left -turn lane. Exiting traffic will WE ze the northern driveway and will be restricted to right -turas only. Restricting exiting traffic to right turns will reduce the number of vehicles which pass the school buses and must stop when the red lights are flashing. In order m allow the southbound left -turn traffic to enter the driveway at the same time as right -turn traffic, the driveway should be widened. The existing parking lot should be expanded to provide additional parking spaces. The current number of parking spaces is insufficient to accommodate staff and visitor parking. Residents along Evergreen Springs Drive and Castle Rock Drive have commented that parents often park in front of the fire hydrant on the corner opposite the school and that southbound vehicles on Evergreen Springs Drive are often backed up through the crosswalk at Harmony Hill Drive when a vehicle is trying to make a left turn into the parking lot. Diamond Bar school Safety study IX -4 Austin -Peat As"ocin"", Inc. Tuinal Repoct 400014.fin CONCLUSION In summary it is recommended that: 1. The parking lot circulation be revised to restrict the main southern driveway to entering traffic and open the unused northern driveway to exiting right -tam traffic. 2. The parking lot be expanded to provide additional parking spaces. 3. The main southern driveway be widened five feet to allow right -turn and left -turn traffic to enter the parking lot simultaneously ($25,000). 4. Evergreen Springs Drive be widened eight feet to provide a bus turnout 120 feet long between the existing driveway and a striped left -turn lane into the main southern driveway ($50,000). A second bus turnout could be provided between the northern driveway and Harmony Dill Drive, but a retaining wall will be required in order to maintain a sidewalk ($100,000). 5. Paint knuckle curve curb red to prohibit parking in the vicinity of the fire hydrant. This recommendation is illustrated in Figure IX -3. The cost of the recommended improvement is $150,000 - $250,000. The recommended improvements have been discussed with Al Stone, the principal of Evergreen Mementuy School. Principal Stone is concerned that by utilizing the northern driveway, students will have to cross in front of vehicles in the parking lot to reach the school buses at the curb. This steady stream of students will back vehicles up in the loading/unloading area. Diamond Bar school Safety Study 1X-5 Aus in-PoM Anociues, Inc. Final Aapoet 400014.fin secondary access L Cot LEGEND t Revise perking lot circulation Expand parking lot s Widen driveway OWiden street to provide bus turnout (!)Stripe left—turn lane Figure IX -3 EVERGREEN ELEMENTARY SCHOOL RECOMMENDED IMPROVEMENTS Diamond Bar School Safely Studs' IX -6 Austin -Foust Anociatea, Inc Final Repon 400014.6a RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE FOLLOWING IMPROVEMENTS AS PART OF THE DIAMOND BAR SCHOOL SAFETY STUDY AT ARMSTRONG ELEMENTARY SCHOOL, CASTLE ROCK ELEMENTARY SCHOOL, CHAPARRAL MIDDLE SCHOOL, DIAMOND BAR HIGH SCHOOL, DIAMOND POINT ELEMENTARY SCHOOL, EVERGREEN ELEMENTARY SCHOOL, GOLDEN SPRINGS ELEMENTARY SCHOOL, LORBEER MIDDLE SCHOOL, MAPLE HILL ELEMENTARY SCHOOL, QUAIL SUMMIT ELEMENTARY SCHOOL, SOUTH POINTE MIDDLE SCHOOL, AND WALNUT ELEMENTARY SCHOOL A. RECITALS (i) The City Council considered this matter at public meetings on April 7 and July 21, 1998, and study sessions held on April 21 and May 5, 1998. (ii) At the meeting of July 21, 1998, the City Council determined that installation of the following improvements are appropriate: 1. DIAMOND BAR HIGH SCHOOL A. Open up the Brea Canyon Road Driveway to all traffic both in and out; B. Extend red curb on the east side of Brea Canyon Road south of Pathfinder Road to 140 feet south of the crosswalk to lengthen the northbound right -turn pocket; C. Post additional "One -Hour Parking, 7 AM4 PM, School Days" signs on Evergreen Springs Drive, Birch Hill Drive, and Lost River Drive; On Evergreen Springs Drive, west and east sides to Birch Hill Drive, the existing "No Parking, 7 AM -3 PM, School Days Only" signs should be changed to "No Parking, 7 AM -4 PM, School Days"; On Evergreen Springs Drive from Birch Hill Drive to Sunbright Drive and on Birch Hill Drive and Lost River Drive, the existing "One - Hour Parking, 7 AM -3 PM, School Days Only" signs should be changed to "One -Hour Parking, 7 AM -4 PM, School Days"; D. Create a student loading zone on Brea Canyon Road north of the driveway by installation of signs "School Passenger Loading Zone, 7 AM - 4 PM, School Days"; and E. The City will consider a permit parking program in the affected residential area of the high school. 2. CHAPARRAL MIDDLE SCHOOL A. Repaint existing crosswalk on Spruce Tree Drive in front of school as yellow ladder -type crosswalk; B. Review and retime the existing traffic signal at Diamond Bar Boulevard and Mountain Laurel Way; C. Install "No U -Turn" signs on Spruce Tree Drive and Aspen Knoll Drive; and D. Conduct multi -way stop sign warrant analysis on Mountain Laurel Way at Pecan Grove Drive. 3. LORBEER MIDDLE SCHOOL A. Create a passenger loading zone in front of the school on Diamond Bar Boulevard by removal of red curb and installation of signs, "School Passenger Loading Zone, 7 AM -4 PM, School Days" while retaining a portion of red curb to serve as a right -turn lane into the driveways; B. Prohibit left -turn movement from the parking lots onto Diamond Bar Boulevard by installation of "Right Turn Only" signs or if necessary, restricting the driveway to right -turn only by installation of a physical barrier; and C. Widen lower parking lot driveway by moving the gatepost out of the travelway. 2 4. SOUTH POINTE MIDDLE SCHOOL A. Install a new ladder -type crosswalk with appropriate advance "School Crossing" signage across Blackhawk Drive at Lemon Avenue; B. Upgrade existing crosswalk across Lemon Avenue at Blackhawk Drive to the ladder -type; and C. Request the school buses and encourage parents to utilize Diamond Crest Lane as a secondary access road. 5. ARMSTRONG ELEMENTARY SCHOOL A. Install painted crosswalk across the north leg of Prospectors Road at Beaverhead Drive; B. Install painted crosswalk with high -visibility yellow ladder -type markings and install appropriate advance "School Crossing" signage across Clearview Crest Drive beside the school at Chicora Drive; C. Repaint existing crosswalk on Beaverhead Drive at Cottonwood Cove Drive with high - visibility ladder -type markings; and D. Replace existing "No Parking" signs on Beaverhead Drive with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 6. CASTLE ROCK ELEMENTARY SCHOOL A. "No U -Turn" signs be posted along Castle Rock Road in front of the school; B. The crossing guard on Brea Canyon Road be moved to Castle Rock Road in front of the school along with the installation of a ladder -type crosswalk with advance "School Crossing" signage to facilitate students (accompanied by parents) to cross the street; 3 C. 10 feet of red curb be painted on both sides of the parking lot southern driveway to allow buses room to exit; D. Protective barriers (i.e., guard railing) be installed outside the supervised back gate on Brea Canyon Road to separate parked cars from the waiting children; and E. White curb in front of school be removed and replaced with signs "School Passenger Loading Zone, 7 AM -4 PM, School Days" 7. DIAMOND POINT ELEMENTARY SCHOOL A. Examine the existing signal timing at Golden Springs Drive and Sunset Crossing Road to reduce the backup and delay during school arrival/dismissal; B. Post "No Student Loading/Unloading" signs on Golden Springs Drive; C. Change signs to indicate "School Passenger Loading Zone, 7 AM -4 PM, School Days" in front of school and remove existing white curbs; and D. Post an adult crossing guard at Del Sol Lane and Sunset Crossing Road. 8. EVERGREEN ELEMENTARY SCHOOL A. The parking lot circulation be revised to restrict the main southern driveway to entering traffic and open the unused northern driveway to exiting right -turn traffic; B. The parking lot be expanded to provide additional parking spaces; C. The main southern driveway be widened five feet to allow right -turn and left -turn traffic to enter the parking lot simultaneously; and 4 D. Paint knuckle curve curb red to prohibit parking in the vicinity of the fire hydrant. 9. GOLDEN SPRINGS ELEMENTARY SCHOOL A. Add "No Student Loading/Unloading" signs to supplement the red curb on the west side of Golden Springs Drive at Ballena Drive to prevent any passenger loading/unloading from occurring; B. A new yellow ladder -type crosswalk with appropriate advance "School Crossing" signage be installed across El Encino Drive at the school's rear gate; C. Both the existing as well as the new school crosswalk installed adjacent to the school grounds be the ladder -type; D. Remove the existing white curb on Ballena Drive and replace with signs "School Passenger Loading Zone, 7 AM -4 PM, School Days"; E. Review and retime the existing signal at Golden Springs Drive and Ballena Drive; F. Pave the area in front of the access gate on El Encino Drive; and G. City correspond with all schools to provide complete understanding of crossing guard warrant system. 10. MAPLE HILL ELEMENTARY SCHOOL A. Remove existing crosswalk from location north of school parking lot driveway and relocate existing crossing guard to a consolidated student crossing directly in front of the school on Maple Hill Road, painted with high visibility ladder -type markings; B. Extend "No U -Turn" restriction to Eaglefen Drive; C. Periodically use radar speed trailer on Maple Hill Road; and 5 D. Replace existing "No Parking" signs on Maple Hill Road with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 11. QUAIL SUMMIT ELEMENTARY SCHOOL A. Implement a second drop-off/pick-up operation in the new parking lot; and B. Initiate a curbside drop-off/pick-up operation (with adult supervision) on the north side of Forest Canyon Drive. 12. WALNUT ELEMENTARY SCHOOL A. Remove existing crosswalk on Glenwick Avenue and relocate to the south side of the parking lot exit driveway, painted with high visibility ladder -type markings. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Section 10.08.010 of the Diamond Bar City Code, as heretofore adopted; 2. Based upon the facts and evidence presented during the City Council meetings regarding the Diamond Bar School Safety Study, including oral and documentary evidence provided by City staff, the Council hereby finds as follows: A. The projects identified in the Diamond Bar School Safety Study are consistent with the General Plan adopted July 25, 1995; B. The proposed Diamond Bar School Safety Study is Categorically Exempt, pursuant to Section 15301 of the California Environmental Quality Act of 1970, as amended, and the Guidelines promulgated thereunder. 0 3. The City Council hereby finds that the public health, safety, and welfare will be best protected by installation of the following improvements as herein prescribed; and 1. DIAMOND BAR HIGH SCHOOL A. Open up the Brea Canyon Road Driveway to all traffic both in and out; B. Extend red curb on the east side of Brea Canyon Road south of Pathfinder Road to 140 feet south of the crosswalk to lengthen the northbound right -turn pocket; C. Post additional "One -Hour Parking, 7 AM -4 PM, School Days" signs on Evergreen Springs Drive, Birch Hill Drive, and Lost River Drive; On Evergreen Springs Drive, west and east sides to Birch Hill Drive, the existing "No Parking, 7 AM -3 PM, School Days Only" signs should be changed to "No Parking, 7 AM4 PM, School Days"; On Evergreen Springs Drive from Birch Hill Drive to Sunbright Drive and on Birch Hill Drive and Lost River Drive, the existing "One - Hour Parking, 7 AM -3 PM, School Days Only" signs should be changed to "One -Hour Parking, 7 AM -4 PM, School Days"; D. Create a student loading zone on Brea Canyon Road north of the driveway by installation of signs "School Passenger Loading Zone, 7 AM - d PM, School Days"; and E. The City will consider a permit parking program in the affected residential area of the high school. 2. CHAPARRAL MIDDLE SCHOOL A. Repaint existing crosswalk on Spruce Tree Drive in front of school as yellow ladder -type crosswalk; B. Review and retime the existing traffic signal at Diamond Bar Boulevard and Mountain Laurel Way; 7 C. Install "No U -Turn" signs on Spruce Tree Drive and Aspen Knoll Drive; and D. Conduct multi -way stop sign warrant analysis on Mountain Laurel Way at Pecan Grove Drive. 3. LORBEER MIDDLE SCHOOL A. Create a passenger loading zone in front of the school on Diamond Bar Boulevard by removal of red curb and installation of signs, "School Passenger Loading Zone, 7 AM -4 PM, School Days" while retaining a portion of red curb to serve as a right -turn lane into the driveways; B. Prohibit left -turn movement from the parking lots onto Diamond Bar Boulevard by installation of "Right Turn Only" signs or if necessary, restricting the driveway to right -turn only by installation of a physical barrier; and C. Widen lower parking lot driveway by moving the gatepost out of the travelway. 4. SOUTH POINTE MIDDLE SCHOOL A. Install a new ladder -type crosswalk with appropriate advance "School Crossing" signage across Blackhawk Drive at Lemon Avenue; B. Upgrade existing crosswalk across Lemon Avenue at Blackhawk Drive to the ladder -type; and C. Request the school buses and encourage parents to utilize Diamond Crest Lane as a secondary access road; and 5. ARMSTRONG ELEMENTARY SCHOOL A. Install painted crosswalk across the north leg of Prospectors Road at Beaverhead Drive; 8 B. Install painted crosswalk with high -visibility yellow ladder -type markings and install appropriate advance "School Crossing" signage across Clearview Crest Drive beside the school at Chicora Drive; C. Repaint existing crosswalk on Beaverhead Drive at Cottonwood Cove Drive with high - visibility ladder -type markings; and D. Replace existing "No Parking" signs on Beaverhead Drive with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 6. CASTLE ROCK ELEMENTARY SCHOOL A. "No U -Turn" signs be posted along Castle Rock Road in front of the school; B. The crossing guard on Brea Canyon Road be moved to Castle Rock Road in front of the school along with the installation of a ladder -type crosswalk with advance "School Crossing" signage to facilitate students (accompanied by parents) to cross the street; C. 10 feet of red curb be painted on both sides of the parking lot southern driveway to allow buses room to exit; D. Protective barriers (i.e., guard railing) be installed outside the supervised back gate on Brea Canyon Road to separate parked cars from the waiting children; and E. White curb in front of school be removed and replaced with signs "School Passenger Loading Zone, 7 AM -4 PM, School Days" 7. DIAMOND POINT ELEMENTARY SCHOOL A. Examine the existing signal timing at Golden Springs Drive and Sunset Crossing Road to reduce the backup and delay during school arrival/dismissal; B. Post "No Student Loading/Unloading" signs on Golden Springs Drive; D C. Change signs to indicate "School Passenger Loading Zone, 7 AM -4 PM, School Days" in front of school and remove existing white curbs; and D. Post an adult crossing guard at Del Sol Lane and Sunset Crossing Road. 8. EVERGREEN ELEMENTARY SCHOOL A. The parking lot circulation be revised to restrict the main southern driveway to entering traffic and open the unused northern driveway to exiting right -turn traffic; B. The parking lot be expanded to provide additional parking spaces; C. The main southern driveway be widened five feet to allow right -turn and left -turn traffic to enter the parking lot simultaneously; and D. Paint knuckle curve curb red to prohibit in the vicinity of the fire hydrant. 9. GOLDEN SPRINGS ELEMENTARY SCHOOL A. Add "No Student Loading/Unloading" signs to supplement the red curb on the west side of Golden Springs Drive at Ballena Drive to prevent any passenger loading/unloading from occurring; B. A new yellow ladder -type crosswalk with appropriate advance "School Crossing" signage be installed across El Encino Drive at the school's rear gate; C. Both the existing as well as the new school crosswalk installed adjacent to the school grounds be the ladder -type; D. Remove the existing white curb on Ballena Drive and replace with signs "School Passenger Loading Zone, 7 AM4 PM, School Days"; E. Review and retime the existing signal at Golden Springs Drive and Ballena Drive; F. Pave the area in front of the access gate on El Encino Drive; and 10 G. City correspond with all schools to provide complete understanding of crossing guard warrant system. 10. MAPLE HILL ELEMENTARY SCHOOL A. Remove existing crosswalk from location north of school parking lot driveway and relocate existing crossing guard to a consolidated student crossing directly in front of the school on Maple Hill Road, painted with high visibility ladder -type markings; B. Extend "No U -Turn" restriction to Eaglefen Drive; C. Periodically use radar speed trailer on Maple Hill Road; and D. Replace existing "No Parking" signs on Maple Hill Road with "School Passenger Loading Zone, 7 AM -4 PM, School Days" signs and remove existing white curb. 11. QUAIL SUMMIT ELEMENTARY SCHOOL A. Implement a second drop-off/pick-up operation in the new parking lot; and B. Initiate a curbside drop-off/pick-up operation (with adult supervision) on the north side of Forest Canyon Drive. 12. WALNUT ELEMENTARY SCHOOL A. Remove existing crosswalk on Glenwick Avenue and relocate to the south side of the parking lot exit driveway, painted with high visibility ladder -type markings. 4. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said improvements to be installed as herein defined be established. 11 PASSED, APPROVED and APPROVED this day of MAYOR 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on day of , 1998 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: IlI�yF City Clerk, City of Diamond Bar 12 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. , �~ TO: Honorable Mayor and Members of the City Council MEETING DATE: July 21, 1998 REPORT DATE: July 14,1998 FROM: Terrence L. Belanger, City Manager TITLE: Notice of Completion for Traffic Signals Installation on Golden Springs Drive at Calbourne Drive SUMMARY: The City Council on December 2, 1997, awarded a contract in the amount of $76,786.00 to Macadee Electrical Construction with a contingency of $7,700.00 for traffic signals installation on Golden Springs Drive at Calbotune Drive. The final construction contract amount was $78,986.00. The final job walk was conducted to determine the adequacy of all constructed improvements. RECOMMENDATION: It is recommended that the City Council accept the work performed by Macadee Electrical Construction and authorize the City Clerk to file the proper Notice of Completion and release any retention amounts per previously approved plans and specifications. LIST OF ATTACHMENTS: I Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specifications ,. a.i,ckaw.au., _ Ordinances(s) Other. (Notice of Completion) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST - 1 . HECKLIST: 1. Has the resolution, ordinance or agreement been reviewed WA _ Yes _ No by the City Attorney? 2. Does the report require a majority or 415 vote? Majority I Has environmental impact been assessed? WA _ Yes _ No 4. Has the report been reviewed by a Commission? WA _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: qU��- Tehence L. Bela City Manager James DeStefano Deputy City Manager C:kWP609J AKAY\AGE r-99WAIGLCALBOURxa.rn David G. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 21, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Notice of Completion for Traffic Signals Installation on Golden Springs Drive at Calbourne Drive ISSUE STATEMENT: File and submit for recordation a Notice of Completion for traffic signals installation on Golden Springs Drive at Calbourne Drive. RECOMMENDATION: It is recommended that the City Council accept the work performed by Macadee Electrical Construction and authorize the City Clerk to file the proper Notice of Completion. FINANCIAL SUMMARY: This process of filing Notice of Completion has no financial impact on the City's 1998-1999 budget. BACKGROUND/DISCUSSION: The City Council, at their regular meeting of December 2, 1997, awarded the contract for the installation of traffic signals on Golden Springs Drive at Calbourne Drive to Macadee Electrical Construction, the lowest responsible bidder. The awarded contract amount was $76,786.00 with a contingency of $7,700.00. The final construction contract amount, including change order items, was $78,986.00. On April 28, 1998 Macadee Electrical Construction completed the installation of the signals. Staff has determined that the work is in accordance with the plans and specifications prepared and approved by the City. Prepared By: David G. Li C:\wP6oUjNDAKAY\CCA-98\nat k&Ba o une.721 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO .AM CITY OF DIAMOND BAR slRasr 21660 EAST COPLEY DRIVE, STE. 100 ADDRBSa any. DIAMOND BAR CA 91765-4177 SPATE ATTENTION: CITY CLERK SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undetaigrad is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is _City of Diamond Bar 3. The full address of the owner is 21660 East Conley Drive Suite 100 4. The nature of the interest or estate of the owner is; In fee. (lf ather than fee, strike "In fee" and inert, for example, "purchaser under contractof;% rclsaW or "leoee") 5. The full names and full addressee of all persons, if any, who hold title with the undersigned u joint teranta or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was compkied on April 28, 1998 . The wont done was: Traffic Signals In`t ILtion on Golden Springs Drive at C 21bourne Drive 7. The time of the contractor, if any, for such work of improvement was Mac adee Electrical Construction December 2. 1997 (If no mne acw for work of unprocmeat as a whole, kart "noes") (llateaw-drad) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of califonria, and is described as follows: Traffic Signals Inn•tallation on Golden $prongs Drive at Calboume Drive 9. The stmt addreas of said property is (!f no aures address has been officially assigned, inial "none") Dated: Verification for Individual Owner CITY OF DIAMOND BAR Signature of owner or corporate offrca of owner named is paragraph 2 or his agent VERIFICATION i, the mrdmig 4 asp. Iam the Dcpgly Mrector of Public Works the declarant ofthe foregoing Cre ident or. Manager or. "A partner of. "Owner Or, etc.) notice of completion; I have read said notice of compktion and know the conteats thereof, the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 19 _, at Di ond IRFir California. (Date of sirsatu e) (City where Biped) (Pasoew aignahue of the individual who is swearing that the contacts of the notice of completion aro true) CAwp{pLWD.U(4YW0ICCOMPz1.& na.T21 DO NOT RECORD REQUIREMEg ITS AS TO NOTICE OF COMPLETION A notice of eomple4on must be Lied for romd WITHIN 10 DAYS atter completion of the work of improvement (to be computed exclusive of the day of competion), as provided in Civil Code Section 3093. The "ownce who must file for record a notice of completion of a building or other work of improvement means the owner (or his ra suoceor in -interest at the date the notice is Lod) on whose behalf the work was done, though his ownerduP a less than the fee title. For example, if A is the owner in fee, and B, oasoc under a Jesse, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the owmaa6tp ism two or more persons u joint tenants or tenants in common, the notice may be signed by any one of the co- owners (in fact, the faragaog form is desigred for givmg of the notice by only one entensm), but the names and addresses of the other co- owners must be aided in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall reorte die names and addresses of his transferor or tnuisferors. In paragraphs 3 and 5, the full address called for should include street number, city, county and sate. As to paragraphs 6 and 7, tins form should be ursed only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of ca W"m of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the works "A Work of improvement? from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., "The foundations for the improvement"7 (Z) Insert the name of the ounn ctor under the particular contract in paragraph 7. In paragraph 7 of the natio, insert the name of the contractor for the work of improvement as a whole. No contractors name need be given if there is no general contactor, e.g... on so-called "owner4milder jobs." In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the apace provided for deacciption is not sufficient, a rider may be attached. In paragraph 9, show the street address, if any, assigned to the properly by any competent public or governmental authority.