HomeMy WebLinkAbout6/2/1998r"
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AGENDA
Tuesday, June 2, 1998
6:3 0 p.m. Regular Meeting
South Coast Air Quality Management District
Auditorium
21865 EastCopleyDrive
Diamond Bar, California 91765
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
City Manager
City Attorney
City Clerk
Carol Herrera
Wen Chang
Eileen Ansari
Bob Huff
Debby O'Connor
Terrence L. Belanger
Michael Jenkins
Lynda Burgess
Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the
City Clerk, and are available for public inspection. If you have questions regarding an agenda item,
please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or
accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk
a minimum of 72 hours prior to the scheduled meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Council Chambers.
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`� �.. s � %� and encourages you to do the same.
PUBLIC INPUT
The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the
Council on the subject of one or more agenda items and/or other items of which are within the subject matter
jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the
City Clerk.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the
total amount of time allocated for public testimony based on the number of people requesting to speak and the
business of the Council.
Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments
which are not conducive to a positive business meeting environment are viewed as attacks against the entire City
Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair.
Your cooperation is greatly appreciated.
In accordance with Government Code Section 54954.3(a)'the Chair may from time to time dispense with public
comment on items previously considered by the Council. (Does not apply to Committee meetings)
In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least
72 hours prior to the Council meeting. In cases of emergency or when a subject matter arises subsequent to the
posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted
agenda.
CONDUCT IN THE CITY COUNCIL CHAMBERS
The Chair shall order removed from the Council Chambers any person who commits the following acts in respect
to a regular or special meeting of the Diamond Bar City Council.
A. Disordedy behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly
course of said meeting.
B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly
course of said meeting.
C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from
addressing the Board; and
D. Any other unlawful interference with the due and orderly conduct of said meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72
hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer
through a phone modem.
Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal
charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. Sign language interpreter services are also available by giving notice at least three business days
in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489
Computer Access to Agendas (909) 860 -LINE
General Information (909) 860-2489
NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
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THIS MEETING IS BEING BROADCAST LIVE BY CENTURY COMMUNICATIONS
FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM, -YOU ARE
GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE
RE -BROADCAST ON THE SATURDAY FOLLOWING THE COUNCIL MEETING AT
10:00 A.M. ON CHANNEL 12.
1. CLOSED SESSION:
2. CALL TO ORDER:
PLEDGE OF ALLEGIANCE/
INVOCATION:
APPROVAL OF AGENDA:
Next Resolution No. 98-34
Next Ordinance No. 02(1998)
6:30 p.m., June 2, 1998
Brownie Troop 414 -
Leaders Yvonne Lawson and Vivian
Hemming
Council Members Ansari, Huff,
O'Connor, Mayor Pro Tem Chang, Mayor
Herrera
Mayor
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Certificate of Recognition to Sharron Shepard, Outgoing
Diamond Heights Girls Softball League President
3.2 Certificate of Recognition to Dr. Gerald Zunino -
Honoree, "Older Americans Recognition Day" - May 20,
1998.
3.3 Presentation of City Tile to Al Stone, retiring Principal
from Evergreen Elementary School.
3.4 Proclaiming June 14, 1998 as "Flag Day."
4. PUBLIC COI*1ENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on
this agenda. Although the City Council values your comments,
pursuant to the Brown Act, the Council generally cannot take
any action on items not listed on the posted agenda. Please
complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There i_s a five
minute maximum time limit when addressing the City Council.
5. SCHEDULE OF FUTURE EVENTS:
JUNE 2, 1998 PAGE 2
5.1 SOLID WASTE TASK FORCE - June 8, 1998 - 6:30 p.m., CC -2,
AQMD, 21865 E. Copley Dr.
5.2 PLANNING COMMISSION - June 9, 1998 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.3 OFF-SITE PARKING TASK FORCE - June 10, 1998 - 6:30 p.m.,
CC -2, 21865 E. Copley Dr.
5.4 TRAFFIC & TRANSPORTATION COMMISSION - June 11, 1998 -
7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING - June 16, 1998 - 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.6 SUMMER CONCERTS IN THE PARK SERIES BEGINS - June 17, 1998
- Mike Henebry Orchestra - 6:30 p.m., Sycamore Canyon
Park.
6. CONSENT CALENDAR:
6.1 APPROVAL OF MINUTES:
6.1.1 Study Session of May 18, 1998 - Approve as
submitted.
6.1.2 Adjourned Regular Meeting of May 18, 1998 -
Approve as submitted.
Requested by: City Clerk
6.2 VOUCHER REGISTER - Approve Voucher Register dated June 2,
1998 in the amount of $931,583.38.
Requested by: City Manager
6.3 TREASURER'S REPORT - Submitted for City Council review
and approval is the Treasurer's Statement for the month
of April, 1998.
Requested by City Manager.
6.4 DENIAL OF CLAIM - Filed by John Santoya May 6, 1998.
Recommended Action: It is recommended that the City
Council deny the Claim for Damages filed and refer the
matter for further action to Carl Warren & Co., the
City's Risk Manager.
Requested by: City Clerk
6.5 NOTICE OF COMPLETION FOR BREA CANYON ROAD AND PATHFINDER
JUNE 2, 1998
PAGE 3
ROAD STREET REHABILITATION PROJECT - On June 17, 1997,
Council awarded a construction contract in the amount of
$553,903.40 to Calmat Co. for the Brea Canyon Rd. and
Pathfinder Rd. Street Rehabilitation Project. The final
construction contract amount was $519,096.67. On March
13, 1998, the final job walk was conducted to determine
the adequacy of all constructed improvements.
Recommended Action: It is recommended that the City
Council accept the work performed by Calmat Co. and
authorize the City Clerk to file the proper Notice of
Completion and release any retention amounts per
previously approved plans and specifications.
Requested by: Engineering Division
6.6 a) RESOLUTION NO. 89-88A - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
AMENDING RESOLUTION 89-88 APPROVING AN AMENDMENT TO
CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE
PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR
b) ORDINANCE NO. 26A(1989): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING
ORDINANCE NO. 26(1989), AUTHORIZING AN AMENDMENT TO
THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AND THE BOARD OF ADMINISTRATION OF
THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
- In September 1989, the City contracted with the
California Public Employees' Retirement System
(CalPERS) for retirement benefits for its
employees. The City's current contract is 2% @ 60
Full formula for local miscellaneous members.
•mere are several o'
available to contractin
that Council consider a
time, which are: 1) SE
Formula for local mis
Section 21574 - Four
Benefits for local misc
of each benefit amendm
55 Full Formula - a
contribution of 2.349
employer contribution
is 6.646%, estimated
Fourth Level Survivor B
of $3.50 per month per
to the employee of
annual cost for City's
is being proposed that
be recovered from
her provisions which are
I entities. It is requested
iding two provisions at this
ction 21354 - 2% @ 55 Full
::ellaneous members and 2)
:h Level of 1959 Survivor
�llaneous members. The cost
?nt is as follows: 1) 2% @
a increase in the City's
s resulting in an amended
-ate of 8.995% (current rate
annual cost - $35,000; 2)
?nefits - a cost to the city
eligible employee and a cost
2.00 per month, estimated
contribution - $1,500. It
the employees' contribution
the individuals' monthly
JUNE 2, 1998 PAGE 4
cafeteria account.
Recommended Action: It is recommended that the
City Council a) adopt Resolution No. 89-88A,
approving an amendment to the contract with the
Board of Administration of the Public Employees'
Retirement System; and b) approve first reading of
Ordinance No. 26A(1989), authorizing an Amendment
to the contract with the Board of Administration of
the California Public Employees' Retirement System.
Requested by: City Manager
6.7 a) AWARD OF CONTRACT FOR DIAMOND BAR BOULEVARD
REHABILITATION BETWEEN PALOMINO DRIVE AND NORTHERLY
CITY LIMIT AT TEMPLE AVENUE - Diamond Bar Blvd.,
between Palomino Dr. and northerly City Limit at
Temple Ave., is in need of pavement rehabilitation.
On April 7, 1998, Council authorized staff to
advertise for bids for the Diamond Bax' Blvd.
Rehabilitation Project. Staff now proposes to
award a construction contract to the lowest
responsible bidder.
Recommended Action: It is recommended that the
City Council (a) authorize staff to increase the
Capital Improvement Projects Fund/Budget to an
amended total project budget of $784,167; and (b)
award a construction contract to All American
Asphalt in an amount not -to -exceed $628,226 and
provide a contingency amount of $63,000 for project
change orders to be approved by the City Manager,
for a total authorization amount of $691,226.
b) AWARD OF CONTRACT FOR CONSTRUCTION ADMINISTRATION/
INSPECTION SERVICES FOR DIAMOND BAR REHABILITATION
BETWEEN PALOMINO DRIVE AND NORTHERLY CITY LIMIT AT
TEMPLE AVENUE - Diamond Bar Blvd., between Palomino
Dr. and northerly City limit at Temple Ave., is in
need of pavement rehabilitation. Council will be
awarding a construction contract to All American
Asphalt for the Diamond Bar Blvd. Rehabilitation
between Palomino Dr. and northerly City limit at
Temple Ave. Staff now proposes to award a
construction administration/inspection services
contract to the most qualified consultant.
Recommended Action: It is recommended that the
City Council authorize the Mayor to enter into a
Professional Services Agreement with Dewan, Lundin
and Associates for construction administration/
inspection services in an amount not -to -exceed
JUNE 2, 1998 PAGE 5
$36,304 and provide a contingency amount of $3,600
for project change orders to be approved by the
City Manager, for a total authorization amount of
$39,904.
Requested by: Public Works Division
6.8 RESOLUTION NO. 98 -XX: A JOINT RESOLUTION OF THE BOARD OF
SUPERVISORS OF LOS ANGELES COUNTY GENERAL FUND, LOS
ANGELES COUNTY LIBRARY, LOS ANGELES COUNTY FLOOD CONTROL,
LOS ANGELES COUNTY CONSOLIDATED FIRE PROTECTION DISTRICT,
LOS ANGELES COUNTY FIRE-FFW THE BOARD OF DIRECTORS OF
COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY,
AND THE GOVERNING BODIES OF CITY OF DIAMOND BAR, GREATER
LOS ANGELES VECTOR CONTROL DISTRICT WVWD-IMPROVEMENT
DISTRICT #3 AND #4 APPROVING AND ACCEPTING NEGOTIATED
EXCHANGE OF ANNEXATION OF PROPERTY TAX REVENUES RESULTING
FROM ANNEXATION TO COUNTY SANITATION DISTRICT NO. 21 -
Prior to the effective date of "Annexation No. 656",
which relates to annexation of Tract 47850 to County
Sanitation District No. 21, affected agencies must
approve and accept the negotiated exchange of property
tax revenue.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 98 -XX approving and
accepting negotiation exchange of annexation of property
tax revenues.
Requested by: City Manager
6.9 RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF
A STOP SIGN AT THE INTERSECTING LEG OF HIGH KNOB ROAD AT
GREYCLOUD LANE - On April 9, 1998, the Traffic &
Transportation Commission discussed and recommended
installation of a stop sign at the intersecting leg of
High Knob Rd. at Greycloud Ln. The intent of the sign
will be to ensure that motorists on High Knob Rd. will
come to a complete stop at Greycloud Ln.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 98 -XX approving the
installation of a Stop Sign at the Intersecting Leg of
High Knob Rd. at Greycloud Ln.
Requested by: Public Works Division
6.10 EXONERATION OF GRADING (FAITHFUL PERFORMANCE, LABOR &
MATERIAL) FOR 21951 GOLDEN SPRINGS DRIVE, COUNTRYSIDE
SUITES - The Principal, Ayres Group, requests the
exoneration of their Grading Bond for improvement
JUNE 2, 1998 PAGE 6
security as required in accordance with the Subdivision
Map Act. The City Engineer finds that the Principal
performed all work as shown on the grading plan on file
with the City.
Recommended Action: It is recommended that the City
Council approve the exoneration of Bond No. 149-25-80, in
the amount of $8,928 posted with the City on January 8,
1997 and that the City Clerk notify the Principal and
Surety of this action.
Requested by: Public Works Division
6.11 APPROVAL OF CONTRACT AMENDMENT WITH MICHAEL J. HULS,
R.E.A., TO INCLUDE PERFORMING EDUCATIONAL SITE VISITS
UNDER THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) MUNICIPAL STORMWATER PERMIT - The City is
required to undertake educational site visits under the
NPDES or storm water management program. Under a
Memorandum of Understanding with the County, the
Principal Permittee, the City has agreed to conduct a
total of 314 site visits over four years beginning FY
97/98. To meet this obligation, the City must perform 78
site visits, which corresponds to 25% of the total site
visits required. Visits will be made to those facilities
and food establishments identified as priority targets by
the County and will include meeting with site
representatives, distributing and explaining applicable
best management practices (BMPS), informational
materials, and touring the site to identify potential
violations and discharges. J. Michael Huls, R.E.A., (JMH)
has proposed a fee of $3,276 for FY 97/98 to cover all
expenses of conducting the site visits. This fee would
be fully covered by the reimbursement program under a
recently executed Memorandum of Understanding with the
County.
Recommended Action: It is recommended that the City
Council (a) authorize staff to increase the revenue and
expenditure accounts in the Integrated Waste Management
Fund by $3,276; and (b) authorize the Mayor to execute an
amendment with J. Michael Huls, R.E.A., in an amount not -
to -exceed $3,276.
Requested by: Public Works Division
6.12 RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND
REIMBURSEMENT AGREEMENT NUMBER 8 WITH THE DIAMOND BAR
REDEVELOPMENT AGENCY - In September 1996, the
Redevelopment Agency proceeded with a redevelopment plan
adoption process for the D.B. Economic Revitalization
JUNE 2, 1998 PAGE 7
Area. One of the major tenets of the Economic
Revitalization Area is commercial property improvement.
To initiate this process, five properties within the
project area have been identified for site plan schematic
studies. The cost related to these studies is $35,000.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 98 -XX approving Advance and
Reimbursement Agreement No. 8 with the Diamond Bar
Redevelopment Agency in the amount of $35,000.
Requested by: City Manager
7. PUBLIC HEARING: 7:00 p.m., or as soon thereafter as
matters can be heard.
7.1 1998-99 MUNICIPAL BUDGET - The FY 98/99 General Fund
Budget estimates overall resources to be $10,812,050.
The FY 98/99 Budget proposes $10,447,125 in expenditures.
The proposed Capital Improvement Program Budget is
projected to be $6,235,852.
Recommended Action: It is recommended that the City
Council continue discussion of the 1998-99 Municipal
Budget to June 16, 1998.
Requested by: City Manager
8. OLD BUSINESS: None
9. NEW BUSINESS: None
RECESS TO REDEVELOPMENT AGENCY FETING
Next Resolution R-98-04
1. CALL TO ORDER: Chairman Huff
ROLL CALL: Agency Members Chang, Herrera, O'Connor,
VC/Ansari, C/Huff
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on
each regular meeting agenda to provide an opportunity for
members of the public to directly address the Agency on
Consent Calendar items or matters of interest to the public
that are not already scheduled for consideration on this
agenda. Although the Redevelopment Agency values your
comments, pursuant to the Brown Act, the Agency generally
cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the
Agency Secretary (completion of this form is voluntary).
There is a five minute maximum time limit when addressing the
JUNE 2, 1998 PAGE 8
Redevelopment Agency.
3. CONSENT CALENDAR:
3.1 APPROVAL OF MINUTES - Adjourned Regular Meeting of May
18, 1998 - Approve as submitted.
Requested by: Agency Secretary
3.2 RESOLUTION NO. RA 98 -XX: A RESOLUTION OF THE DIAMOND BAR
REDEVELOPMENT AGENCY APPROVING ADVANCE AND REIMBURSEMENT
AGREEMENT NUMBER 8 WITH THE CITY OF DIAMOND BAR - In
September 1996, the Redevelopment Agency proceeded with
a redevelopment plan adoption process for the D.B.
Economic Revitalization Area. One of the major tenants
of the Revitalization Area is commercial property
improvement. To initiate this process, five properties
within the project area have been identified for site
plan schematic studies. The cost related to this studies
is $35,000.
Recommended Action: It is recommended that the Diamond
Bar Redevelopment Agency adopt Resolution No. RA98-XX
approving Advance and Reimbursement Agreement No. 8 with
the City of Diamond Bar in the amount of $35,000.
Requested by: Executive Director
3.3 AWARD OF CONTRACT FOR CONCEPTUAL SITE PLANNING AND DESIGN
STUDIES - The Economic Revitalization Area Plan outlines
a variety of goals including examination of vacant and
underutilized properties for future commercial
development, sales tax generation and employment
opportunities. In addition, Council established economic
development as a top priority for the community.
Preparation of conceptual site plans will assist the
Agency in working with land owners to improve commercial
properties. Urban Design Studio has extensive experience
in preparing conceptual planning studies. Preliminary
estimates of resources necessary for each of the five
site will range from $5,000 to $12,000.
Recommended Action: It is recommended that the Diamond
Bar Redevelopment Agency authorize the Chairman to enter
into a professional services agreement with Urban Design
Studio in the amount of $35,000 to provide conceptual
site planning and design services.
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
JUNE 2, 1998 PAGE 9
6. NEW BUSINESS: None
7. AGENCY FIBER COMMENTS: Items raised by individual Agency
Members are for agency discussion. Direction may be given at
this meeting or the item may be scheduled for action at a
future meeting.
AGENCY ADJOUP324ENT :
RECONVENE CITY COUNCIL FETING:
10. COUNCIL SUB-COWITTEE REPORTS:
11. COUNCIL FIBER COMMENTS: Items raised by individual City
Council Members are for Council discussion. Direction may be
given at this meeting or the item may be scheduled for action
at a future meeting.
12. ADJOURIMMENT :
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
CITY CLERK
V h a ti V',t a t a Y DATE:
PHONE:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: 5 -FG! 1�,c• am�%
ADDRESS: //''
ORGANIZATION: -PA,CVi iC_C/1�Jt � � ��� a!°o/1jOS
AGENDA #/SUBJECT: XY,,(P Suo1Al63L- 9S5 Als--'bk Com"
DATE: 61zlgf
PHONE: '71 V17ry- 70r7
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
AASaign ture
TO:
FROM:
ADDRESS:
ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
AGENDA #/SUBJECT:
CITY CLERK
DATE: 0602,12w -
PHONE:
PHONE:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
�CITY CCL,ER
DATE:
PHONE:
I expect to address the Council on the subjectagenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature _.
1.
2.
CITY OF DIAMOND BAR
"QUICK CAP" MINUTES
REGULAR MEETING OF JUNE 2, 1998
CLOSED SESSION: 5:30 p.m.
Conference with legal counsel regarding anticipated
litigation --Significant exposure to litigation pursuant to
California Government Code Section 54956.9(b) (Number of
potential cases: One)
Conference with legal counsel regarding existing litigation --
Pursuant to California Government Code Section 54956.9(a):
a. Monterey Dunes, Inc. v. City of Monterey, United States
Supreme Court, Case No. 97-1235 (Amicus support
requested).
b. Kobzoff v. Harbor UCLA Medical Center, Case No. B099100
(Amicus support requested).
ADJOURNMENT: 6:30 P.M.
CALL TO ORDER:
6:43 p.m.
The City Attorney announced that the only action taken during
closed session was agreement among the Council to join in the
"Friends of the Court" briefs in the cases Monterey Dunes,
Inc. v. City of Monterey and Kobzoff V. Harbor UCLA Medical
Center.
PLEDGE OF ALLEGIANCE/ Brownie Troop 414 -
INVOCATION: Leaders Yvonne Lawson and Vivian
Hemming
ROLL CALL: Council Members Ansari, Huff,
O'Connor, Mayor Pro Tem Chang, Mayor
Herrera
Also present were: Terrence L. Belanger, City Manager;
Michael Jenkins, City Attorney; James DeStefano, Deputy City
Manager; David Liu, Deputy Public Works Director; Bob Rose,
Community Services Director; Mike Nelson, Communications &
Marketing Director; Joann Gitmed, Senior Accountant and Lynda
Burgess, City Clerk.
APPROVAL OF AGENDA: CM/Belanger requested that Items No.
6.6 a. and b. be moved and included in the discussion of Item
7.1, 1998-99 Municipal Budget.
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Presented Certificate of Recognition to Sharron Shepard,
Outgoing Diamond Heights Girls Softball League President
3.2 Presented Certificate of Recognition to Dr. Gerald Zunino
JUNE 2, 1998
PAGE 2 COUNCIL "QUICK CAP"
- Honoree, "Older Americans Recognition Day" - May 20,
1998.
3.3 Presented City Tile to Al Stone, retiring Principal from
Evergreen Elementary School.
3.4 Proclaimed June 14, 1998 as "Flag Day."
RECESS: M/Herrera declared a recess at 7:05 p.m.
RECONVENE: M/Herrera reconvened the meeting at 7:16 p.m.
4. PUBLIC CO161ENTS: Stuart Pompel, Pacific Crest Drum and
Bugle Corps. Thanked Council for allowing the group to
perform at the City Anniversary. Announced upcoming
competitions.
Dr. Lawrence Rhodes re: Humane Society - asked Council to
cancel the current contract with the Pomona Valley Humane
Society immediately and contract with L.A. County for these
services. Requested that this matter be on the next Council
agenda.
Clyde Hennessee - Asked for clarification regarding Item 6.8.
Bill Kee announced that another home will be painted this
coming Saturday and requested volunteers to assist.
S. SCHEDULE OF FUTURE EVENTS:
5.1 SOLID WASTE TASK FORCE - June 8, 1998 - 6:30 p.m., CC -2,
AQMD, 21865 E. Copley Dr.
5.2 PLANNING COMMISSION - June 9, 1998 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.3 OFF-SITE PARKING TASK FORCE - June 10, 1998 - 6:30 p.m.,
CC -2, 21865 E. Copley Dr.
5.4 TRAFFIC & TRANSPORTATION COMMISSION - June 11, 1998 -
7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING - June 16, 1998 - 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.6 SUMMER CONCERTS IN THE PARK SERIES BEGINS - June 17, 1998
- Mike Henebry Orchestra - 6:30 p.m., Sycamore Canyon
Park.
5.7 "SPRING INTO SUMMER" CARNIVAL - June 4-6, KMart parking
area - sponsored by Pop Warner.
5.8 WALNUT SHERIFF STATION OPEN HOUSE - June 6, 10 a.m. to 1
p.m.
6. CONSENT CALENDAR: Moved by MPT/Chang, seconded by C/Huff to
approve the Consent Calendar with the exception of Items No.
6.6, 6.11 and 6.12. Motion carried 5-0 by the following Roll
Call vote.
JUNE 2, 1998 PAGE 3 COUNCIL "QUICK CAP"
6.1 APPROVED MINUTES:
6.1.1 Study Session of May 18, 1998 - As submitted.
6.1.2 Adjourned Regular Meeting of May 18, 1998 - As
submitted.
6.2 APPROVED VOUCHER REGISTER - dated June 2, 1998 in the
amount of $931,583.38.
6.3 REVIEWED AND APPROVED TREASURER'S REPORT - for April,
1998.
6.4 DENIED CLAIM FOR DAMAGES - Filed by John Santoya May 6,
1998 and referred the matter for further action to Carl
Warren & Co., the City's Risk Manager.
6.5 APPROVED NOTICE OF COMPLETION FOR BREA CANYON ROAD AND
PATHFINDER ROAD STREET REHABILITATION PROJECT - accepted
work performed by Calmat Co. and authorized the City
Clerk to file the proper Notice of Completion and release
any retention amounts per previously approved plans and
specifications.
6.7 a) AWARDED CONTRACT FOR DIAMOND BAR BOULEVARD
REHABILITATION BETWEEN PALOMINO DRIVE AND NORTHERLY
CITY LIMIT AT TEMPLE AVENUE - (a) authorized staff
to increase the Capital Improvement Projects
Fund/Budget to an amended total project budget of
$784,167; and (b) awarded a construction contract
to All American Asphalt in an amount not -to -exceed
$628,226 and provided a contingency amount of
$63,000 for project change orders to be approved by
the City Manager, for a total authorization amount
of $691,226.
b) AWARDED CONTRACT FOR CONSTRUCTION ADMINISTRATION/
INSPECTION SERVICES FOR DIAMOND BAR REHABILITATION
BETWEEN PALOMINO DRIVE AND NORTHERLY CITY LIMIT AT
TEMPLE AVENUE - authorized the Mayor to enter into
a Professional Services Agreement with Dewan,
Lundin & Associates for construction administra-
tion/inspection services in an amount not -to -exceed
$36,304 and provided a contingency amount of $3,600
for project change orders to be approved by the
City Manager, for a total authorization amount of
$39,904.
6.8 ADOPTED RESOLUTION NO. 98-34: A JOINT RESOLUTION OF THE
BOARD OF SUPERVISORS OF LOS ANGELES COUNTY GENERAL FUND,
LOS ANGELES COUNTY LIBRARY, LOS ANGELES COUNTY FLOOD
CONTROL, LOS ANGELES COUNTY CONSOLIDATED FIRE PROTECTION
DISTRICT, LOS ANGELES COUNTY FIRE-FFW THE BOARD OF
JUNE 2, 1998 PAGE 4 COUNCIL "QUICK CAP"
DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF LOS
ANGELES COUNTY, AND THE GOVERNING BODIES OF CITY OF
DIAMOND BAR, GREATER LOS ANGELES VECTOR CONTROL DISTRICT
WVWD-IMPROVEMENT DISTRICT #3 AND #4 APPROVING AND
ACCEPTING NEGOTIATED EXCHANGE OF ANNEXATION OF PROPERTY
TAX REVENUES RESULTING FROM ANNEXATION TO COUNTY
SANITATION DISTRICT NO. 21.
6.9 ADOPTED RESOLUTION NO. 98-35: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
INSTALLATION OF A STOP SIGN AT THE INTERSECTING LEG OF
HIGH KNOB ROAD AT GREYCLOUD LANE.
6.10 EXONERATED GRADING (FAITHFUL PERFORMANCE, LABOR &
MATERIAL) FOR 21951 GOLDEN SPRINGS DRIVE, COUNTRYSIDE
SUITES - Bond No. 149-25-80, in the amount of $8,928
posted with the City on January 8, 1997 and directed the
City Clerk to notify the Principal and Surety of this
action.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.11 CONTRACT AMENDMENT WITH MICHAEL J. HULS, R.E.A., TO
INCLUDE PERFORMING EDUCATIONAL SITE VISITS UNDER THE
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
MUNICIPAL STORMWATER PERMIT -
C/Ansari requested how the amount of site visits required
within the next month can be accomplished.
Mr. Huls stated that the visits take less than an hours
to conduct and there should be no problem in completing
these tasks.
Moved by C/Ansari, seconded by C/O'Connor to approve.
Motion carried 5-0 by the following Roll Call vote to (a)
authorize staff to increase the revenue and expenditure
accounts in the Integrated Waste Management Fund by
$3,276; and (b) authorize the Mayor to execute an
amendment with J. Michael Huls, R.E.A., in an amount not -
to -exceed $3,276.
6.12 RESOLUTION NO. 98-36: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND
REIMBURSEMENT AGREEMENT NUMBER 8 WITH THE DIAMOND BAR
REDEVELOPMENT AGENCY -
Moved by C/Huff, seconded by C/Ansari to adopt Resolution
No. 98-36.
MPT/Chang offered an amendment to the motion to direct
that Country Hills Towne Center be the first to be
JUNE 2, 1998
PAGE 5 COUNCIL "QUICK CAP"
designed. C/Huff and C/Ansari accepted the suggested
amendment.
Following explanation by CM/Belanger, MPT/Chang withdrew
his amendment.
Motion by C/Huff, seconded by C/Ansari carried 5-0 by the
following Roll Call vote to adopt Resolution No. 98-36
approving Advance and Reimbursement Agreement No. 8 for
retention of Urban Design Studio to prepare conceptual
site planning and design in the amount of $35,000.
7. PUBLIC HEARING: 7:00 p.m., or as soon thereafter as
matters can be heard.
7.1 1998-99 MUNICIPAL BUDGET - The FY 98/99 General Fund
Budget estimates overall resources to be $10,812,050.
The FY 98/99 Budget proposes $10,447,125 in expenditures.
The proposed Capital Improvement Program Budget is
projected to be $6,235,852.
C/Ansari asked if the proposed budget includes bringing
the recreation program in-house.
CM/Belanger explained that an in-house proposal has been
prepared, but that other costs related to personnel
administration, finance administration, purchasing, etc.
have not been factored in.
C/Ansari suggested that in-house services be strongly
considered.
Agreed to hold a work session for discussion of this
matter prior to the next meeting.
Regarding the contract for humane society services,
M/Herrera requested that staff look into the costs for
contracting with L.A. County prior to the next meeting.
Consensus to direct staff to use C.O.P.S. funds to
provide overtime to Sheriff deputies for enforcement of
traffic regulations around the schools.
M/Herrera declared the public hearing open.
Clyde Hennessee - stated that Council has given raises
and bonuses to staff over the last few years above the
cost of living. Tendency to upgrade the title to provide
raises. Concerned that when the City starts having
financial problems, will have to lay off staff or raise
taxes.
JUNE 2, 1998
PAGE 6 COUNCIL "QUICK CAP"
CM/Belanger explained that the City has been provided
retirement benefits for staff since incorporation through
the Public Employees Retirement System (PERS). 2% at 55
only provides retirement 5 years earlier.
Dr. Lawrence Rhodes - suggested that cancellation of the
humane society contract be "for cause" so that the City
does not have to wait.
C/O'Connor suggested that $2,100 be obtained from -the
Narcotics Asset Program to provide for a skateboarding
display during the next anniversary celebration to
demonstrate drug-free activities for youth. Also asked
about spanner -banners for community -organizations to
advertise their activities.
C/Ansari pointed out that the City's anniversary signs
could not be seen this year.
Moved by C/Ansari, seconded by MPT/Chang to approve first
reading of Ordinance No. 26A(1989), amending Ordinance
No. 26(1989) and authorizing an Amendment to the contract
with the Board of Administration of the California Public
Employees' Retirement System. Motion carried 5-0 by the
following Roll Call vote:
M/Herrera continued the Public Hearing to June 16, 1998.
8. OLD BUSINESS: None
9. NEW BUSINESS: None
RECESS TO REDEVELOPMENT AGENCY MEETING 9:25 p.m.
1.
2.
3.
CALL TO ORDER: Chairman Huff called the meeting to order
at 9:25 p.m.
ROLL CALL: Agency Members Chang, Herrera, O'Connor,
VC/Ansari, C/Huff
Also present were: Terrence L. Belanger, Executive Director;
Michael Jenkins, Agency Attorney; James DeStefano, Deputy City
Manager; David Liu, Deputy Public Works Director; Bob Rose,
Community Services Director; Mike Nelson, Communications &
Marketing Director; Joann Gitmed, Senior Accountant and Lynda
Burgess, Agency Secretary.
PUBLIC COMMENTS:
CONSENT CALENDAR: Moved by AM/Chang, seconded by AM/Herrera
to approve the Consent Calendar with the provision that the
JUNE 2, 1998 PAGE 7 COUNCIL "QUICK CAP"
consultant contracted with in Item 3.3 be directed to begin
with the Country Hills Towne Centre. Following discussion,
AM/Chang and AM/Herrera agreed to amend the motion to remove
the requirement that the contractor begin with a schematic for
the Country Hills Towne Centre. Motion carried 5-0 by the
following Roll Call vote:
3.1 APPROVED MINUTES - Adjourned Regular Meeting of May 18,
1998 - As submitted.
3.2 ADOPTED RESOLUTION NO. RA 98-04: A RESOLUTION OF THE
DIAMOND BAR REDEVELOPMENT AGENCY APPROVING ADVANCE AND
REIMBURSEMENT AGREEMENT NUMBER 8 WITH THE CITY OF DIAMOND
BAR.
3.3 AWARDED CONTRACT FOR CONCEPTUAL SITE PLANNING AND DESIGN
STUDIES - authorized the Chairman to enter into a
professional services agreement with Urban Design Studio
in the amount of $35,000 to provide conceptual site
planning and design services.
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: None
AGENCY ADJOURNMENT: 9:35 p.m.
RECONVENE CITY COUNCIL MEETING: 9:35 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS:
C/Huff left the meeting at 9:40 p.m.
C/Ansari left the meeting at 9:42 p.m.
11. COUNCIL MEMBER COMMENTS: MPT/Chang suggested that, when
Council meeting fall on election day, that the Council meeting
be changed to Monday.
12. ADJOURNMENT: There being no further business to
discuss, the meeting was adjourned at 9:47 p.m.
1)1,vf6N6,) BAR
May 26, 1998
Carol Herrera
Mayor
Wen Chang
Mayor Pro Tem
Eileen R. Ansari
Council Member
Robert S. Huff
Council Member
Deborah H. O'Connor
Council Member
Recycled paper
City of Diamond Bar
21660 E. Copley Drive, Suite 100 - Diamond Bar, CA 91765-4177
(909) 860-2489 • Fax (909) 861-3117
Internet. http://www.ci.diamond•bar.ca.us • City Online r885). (909) 860-5463
Sharon Shepard, President
Diamond/Heights Girls' Softball League
Dear Ms. Shepard:
First, I would like to take this opportunity to express appreciation for
your commitment and dedication to the Diamond/Heights Girls' Softball
League. You have demonstrated a positive attitude and leadership, providing
an exemplary posture for the young ladies of our community. It takes a special
kind of person to be a leader --meeting the needs of an organization and the
"personal touch" necessary to reach our youth. You are to be commended.
It is our understanding that you will be "stepping down" as president this
year. The Diamond Bar City Council would like to formally recognize you
for your efforts at its City Council meeting on Tuesday, June 2, 1998. The
meeting begins at 6:30p, and is held at the Air Quality Management District
auditorium, 21865 E. Copley Drive, Diamond Bar. Please contact my
secretary, Nancy Whitehouse, 909/396-5666, regarding your availability.
I look forward to seeing on June 2.
Sincerely,
OPWOVI/1-
Carol Herrera
Mayor
CH:nw
cc: City Council
City Clerk
THE LOS ANGELES COVATY COMMISSION ON AGING
January 28, 1998
To: Mayors and Senior Center Directors
From: Gina Hayes, Commissioner r
Older Americans Recognition Day
Subject: OLDER AMERICANS RECOGNITION DAY (OARD) - CALL FOR
HONOREES
This marks the 33rd anniversary of Older Americans Recognition Day (OARD) in which
outstanding older persons from the 88 cities in Los Angeles County are honored. The Los
Angeles County Commission on Aging and the Los Angeles County Board of Supervisors
will celebrate Older Americans Recognition Day Wednesday, May 20,1998 at the County
of Los Angeles Music Center, Dorothy Chandler Pavilion Grand Hall. Reservation
information for the luncheon will be issued at a later date. However, the cost of the
luncheon will be approximately $35.00 per person (excluding honorees). Only 700
reservations can be accommodated for the luncheon program.
OUTSTANDING OI DFR AMFRICAN
Please complete the enclosed forms for the honoree your City or Center has selected to
be honored at the OARD Program on May 20, 1998. Each senior center and/or city will
be limited to one Honoree. So please select = person age 60 plus to represent your
Senior Center or city at the Older Americans Recognition Day Program (Sorry, husband
and wife will not be considered as one). The abso to ,deadline for suUi i sion of the
attached Honoree Form and biographical statem t `MARCH 16, 1998.
With your help in identifying outstanding older individuals, this will be a month-long
celebration to be remembered by all.
As you may know, each year the President of the United States, the Governor of California
and the Board of Supervisors designate the month of May as Older Americans Month.
Last year many local cities throughout the County proclaimed May as Older Americans
Month. We hope you will continue this tradition. This year's theme is: "LMNG LONGER,
GROWING STRONGER."
Please direct any questions you may have 'regarding the OARD program to Patricia
Senette-Holt, Executive Assistant, Los Angeles County Commission on Aging, at (213)
738-2947. We look forward to your participation.
Enclosure: Honoree Packet
c: City Managers
U
CITY OF DL4MOND BAR
APPLICATION FOR CITIZEN SERVICE
COMPLETE AND SUBMIT TO C" CLERKS OFFICE .�
COMMISSION/COMMITTEE DESIA.W. I, A COUNTY SWRIFFS CL)MMUNITY
.._Y COMMITTEE v
NAME. Qin. C►€RNi n J. ZUNINO
ADDRESS. 23916 SUNSET CROSSING Rn. DIAMOND BAR, CA 91765-
HOME PHONE: 9094x604003
OCCUPATION RETf.._CO".EGE PRMSSOR
EDUCATION- (List highest year completed did all desrm)
DR. C"DUCATION (Ed_D) UNIV OF SO. CALIF - IUNB. 1971
34�A,�TER OF. ART'S (MA) - UNV OF $AN FRANCLSCQ • JUNE. 195 =;
BACHELOR OF SChTfCR (BS -LIBERAL ARTS) I)N1V, OF SAN FRANCISCQ • JUNE 1931
Are there any evaungs svu could am meet? Yes a_ No-
Ir
o_If so. *.me list.
FRIDAY
Why are you uuerestod in�=pcUan? A DESIRF TO SFRVE TNF DIAMOND BAR COW4UN ITY
SPECffICAi.1-Y BY LWITH THE SHMFFFS DEFT. _ I HAVE SERVED_ THE
COMMUNITY IN A V OF POSITIONS_AND I CONfTINi1E TO BE INTERESTED IN
SERVING DIAMOND BAR IN AN AREA IN WHICH I HAVE HAD SOME EXP MNCL
What do you consider to be your major qt iolift tions? PRIOR INVESTIGATIVE SERVICE IN THF
U S ARMY, >10Alt�i MBEMIRE WALNUT/SAN 134M S SHERIFFS BOOSTER CLUB.
ATTENDANCE AT WALMMSE"1f7 STATION CIT FN'S ACADEMY
Rcfcrcnces I - DEXTER_MCBRME
2_EILEEN AN-5ARI
3 HEINZ fQEHNW
Please attach a w•ram statemm conmmng any additanal
informatioo von feel would be helpful to the City Council.
ZO-d VGGC.-TQF-rnA , -11 -- .-_
v
MY FAMILY AND 1 HAVE RESIDED IN DIAMOND BAR SINCE RINE OF I967 AND HAVE BEEN
(T)MMI I 1 E0 TO SERVING+ T .1% C fX~ lNr Y AND THE NEIC4MORING AREA 1 SERVED AIS
AN ELECTED TRUSTEE AT MT SAN ANTONIO CCkLEGE FROM 1979 To 1991
MY EMPLOYMENT WAS AS A TEACHER WITH 3 1/2 YEARS SERVED IN RJNIOR HIGH.
7 YEARS IN HIGH SCH(>UL. AND 24 1/2 YEARS IN COMMUNITY COLLEGE (THE LAST 20
YEARS AS PROFESSOR OF HISTORY AT'EAST LOS ANGELES COLLEGE)
WHILE 1N THE ACTIVE U S ARMY 1952-1954. I SERVED AS SPECIAL AGENT FOR U. S
ARMY (YXJNTER INTELLIGENCE CORP AND LATER SERVFF) IN THAT BRAWN AS A
RESERVIST UNTIL 1961 ASA RESULT, POLICE WORK HAS BEEN AN E47MST OF MINE.
1 CLJRRFNTI.Y SERVE ON THE BOARD OF THE WALNUT/SAN DIMAS SHERIFFS BOOSTER
CLl1B AND THUSLY WAS PRIVILEGED TO ATTEND THE WALNITT SHERIFFS STATION
2Ni) CIT17T:N:S ACADEMY
I ALSO AM A CHARTER MEMBEROF THE DIAMOND BAR CHAMBER OF COMMERCE
AND CURRENTLY VICE PRESIDENT FOR GOVERNMENTAL AFFAIRS.
I ALSO AM A MEMBER OF THE MT SAN ANTONIO COLLEGE FOUNDATION BOARD AND
WAS KXINDATION PRF.SIDF.NT FROM I99S TO 1997
GERALD 1 ZUNTNO
21916 SUNSET CROSSING ROAD
DIAMOND BAR, CA 91765-1450
PHONE 9094kiO4xw3
£O'd V699 -T98-606 ONINnZ 'C 'J '2da VZV:ll 86-£i-UeC
While in the U.S. Army in 1952, Dr. Gerald J. Zunino served as Special Agent for Counter
Intelligence, and he later served in that branch as a reservist until 1961. Since June of 1967, Dr.
Zunino has lived in the City of Diamond Bar and has been committed to serving the City and the
neighboring communities. Dr. Zunino is a retired college professor, who taught History at East
Los Angeles College for twenty years. He received his Bachelor of Science and Master of Arts
Degrees from the University of San Francisco. In June of 1971, Dr. Zunino received his
Doctorate of Education from the University of Southern California.
Dr. Zunino's efforts have led to the betterment of the overall community. Dr. Zunino served as
an Elected Trustee at Mt. San Antonio College from 1979 to 1991. He also is a member of the
Mt. San Antonio College Foundation Board and was Foundation President from 1995 to 1997.
He currently serves on the Board of the Walnut/San Dimas Sheriffs Booster Club and attended
the Walnut Sheriffs Station 2nd Citizen's Academy. He is a Charter Member of the Diamond
Bar Chamber of Commerce and serves as Vice President of Governmental Affairs.
D IANO i► RAR
Carol Herrera
Mayor
Wen Chang
Mayor Pro Tem
Eileen R. Ansari
Council Member
Robert S. Huff
Council Member
Deborah H. O'Connor
Council Member
Recycled paper
May 29, 1998
City of Diamond Bar
21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
(909) 860-2489 - Fax (909) 861-3117
Internet. http://www.ci.diamond-bar.ca.us • City Online (865): (909) 860-5463
Al Stone, Principal
Evergreen Elementary School
2450 Evergreen Springs Drive
Diamond Bar, CA 91765
Dear Mr. Stone:
It is with mixed emotion to have to say good-bye after twenty years! What a
milestone! These years have been marked by dedicated service to the youth of
our community, as you have served as instructor, friend, and general counselor
for thousands of our boys and girls. You have provided training, support, and
encouragement as a leader of Evergreen Elementary School that sets the course
for our youth to learn. You are to be commended.
The Diamond Bar City Council would like to formally recognize you on this
momentous occasion at its City Council meeting on Tuesday, June 2, 1998.
The meeting begins at 6:30p, and is held at the Air Quality Management District
auditorium, 21865 E. Copley Drive, Diamond Bar. Please contact my secretary,
Nancy Whitehouse, 909/396-5666, regarding your availability.
I look forward to seeing on June 2.
Sincerely,
Wen Chang` -
Mayor Pro Tem
WC:nw
cc: City Council
City Clerk
Walnut Valley Unified School District Board Members
Dr. Ron Hockwalt, Superintendent
DIVIIIND BAR
May 26, 1998
City of Diamond Bar
21660E. Copley Drive, Suite 100 -Diamond Bar, CA 91765-4177
(909) 860-2489 • Fax (909) 861-3117
Interne[. http://www.ci.diamond-bar.ca.us - City Onhne (685): (909) 860-5463
Yvonne Lawson, Leader
Brownie Troop 414
23450 Amberwick Place
Diamond Bar, CA 91765
Dear Ms. Lawson:
This is to confirm the participation of Brownie Troop 414 to lead us in the
pledge of allegiance and to conduct the invocation at the Diamond Bar City
Council meeting, Tuesday, June 2, 1998, at 6:30 p.m., at the Air Quality
Management District auditorium, 21865 E. Copley Drive, Diamond Bar.
We have many cultures and religions within our community, an ecumenical
invocation would be appreciated. It is a pleasure to have representation from
Carol Herrera various organizations within Diamond Bar participate at the City Council
Mayor meetings. Thank you for taking time out of your busy schedule to share with
Wen Chang us.
Mayor Pro Tem
If you should have any questions, please contact my secretary, Nancy
Eileen R. Ansari Whitehouse, 909/396-5666. I look forward to seeing you.
Council Member
CH:nbw
cc: C' iincil
'City Clerk
Recycled paper
Sincerely,
Robert S. Huff
Council Member
Deborah H. O'Connor
r/
Council Member
Carol Herrera
Mayor
CH:nbw
cc: C' iincil
'City Clerk
Recycled paper
April 27, 1998
Dear Mayor:
/National
League
Of
a Cities
A)i -
a
N% s
1301 Pennsylvania Avenue N W
Washington, D C
20004-1763
(202) 626-300D
Fax (202) 626-3043
t \yin(
\ www nlc org
Officers
President
Bran J O'Nei
Council Mel
First Vice Pre
Clarence E A
Mayor, South
Second Vice President
Bob Knight
Mayor, Wichita, Kansas
Immediate Past President
Mark Schwartz
Councr Member, Oklahoma City. Oklahoma
Executive Director
Donald J Borut
I am writing this letter to our nation's municipal leaders to encourage you to lead your community on
Sunday, June 14, in the 19th annual national "Pause for the Pledge of Allegiance" as part of Flag Day
observances throughout the United States.
Like Independence Hall and the Liberty Bell, the American flag is a universal symbol of the enduring
national unity and spirit of the American people. Whether flying atop the White House or the Capitol,
outside a City Hall, inside a school auditorium, or from the front porch of a neighborhood home, our flag
signifies the freedom and opportunities we all enjoy. The Pledge of Allegiance has become a way for all
Americans to celebrate and affirm our heritage; it is a statement of our shared beliefs and aspirations.
The "Pause for the Pledge of Allegiance" is a call for Americans everywhere — regardless of age, race,
religion, national origin, geographic or political differences — to join in reciting the Pledge of Allegiance at
7 p.m. EDT on Flag Day. The ceremony was conceived in 1980 by the National Flag Day Foundation in
Baltimore and has become an annual event since then. It has gained widespread support from the Presi-
dent and Congress, from state and local leaders, and civic, business, service, veterans and educational
groups nationwide. The "Pause for the Pledge of Allegiance" was made an official Flag Day ceremony
by an Act of Congress in 1985.
The national ceremony will again be held at Fort McHenry in Baltimore, where Francis Scott Key saw our
young nation's flag flying during the War of 1812 — above the ramparts, by the dawn's early light — inspir-
ing him to write about "The Star Spangled Banner" in words that became our national anthem. President
Clinton has been invited to lead this year's "Pause for the Pledge of Allegiance" from the White House.
In its effort to spread the word about Flag Day and the "Pause for the Pledge of Allegiance," the National
Flag Day Foundation has assembled a useful set of information and resources that can be downloaded
from their Internet website: www.flagday.org. The materials include a sample proclamation, information
about organizing events in your community, historical and educational materials, and other suggestions.
The enclosed request form can also be sent or faxed to the Foundation's offices in Baltimore to obtaip,,,
information. Help your citizens become part of this brief but powerful expression of national solidaril+i
and fellowship. Join in the "Pause for the Pledge of Allegiance" on Flag Day.
Sincerely,
Brian J. O'Neill, President
Councilman
Philadelphia, Pennsylvania
enclosure
Past Presidents Glenda E Hood, Mayor, Orlando, Florida • Sharpe James, Mayor Newark, New Jersey • Gregory Lashutka, Mayor, Columbus, Ohio • Cathy Reynolds, City Council President,
Denver. Colorado • Drrectors Floyd Adams, Jr, Mayor, Savannah, Georgia • Arnie Adamsen, Councilman. Las Vegas. Nevada • E H Alexander, Mayor Pro Tem, Red Springs, North Carolina • John
B Andrews, Executive Director, New Hampshire Municipal Association • Dennis W. Archer, Mayor, Detroit, Michigan • Sharon Sayles Belton, Mayor. Minneapolis, Minnesota • George D. Blackwood,
Jr , Mayor Pro Tem, Kansas City Missouri Thomas G Bredeweg, Executive Director, Iowa League of Cilies • George A Brown, Jr, Councilmember, Lexington Fayette, Kentucky - Susan J Cave,
Execuuve Director, Ohio Municipal League Mary Clark, Councilmen -her Camden, South Carolina • Frank Clinton, Mayor Pans. Illinois • Hal Daub, Mayor, Omaha. Nebraska John DeStefano, Jr..
Mayor, New Haven, Connecticut - Sue Donaldson, Councilmember, Seattle, Washington • Thomas Duane, Councilmember, New York New York • Jerry Dunn, Mayor, Benbrook, Texas • Howard E.
Duvall, Jr, Executive Director, Mumcxpal Association of South Carolina - Gene Feldman, Alderman, Evanston, Illinois - William F Fulginiti, Executive Director, New Mexico Municipal League - John A
Garner, Jr., Executive Director, Pennsylvania League of Cities and Municipalities • Neil G Giuliano, Mayor, Tempe, Arizona • Thomas J. Grady, Executive Director, Nevada League of Cites • Victor
Hernandez, Councilmember, Lubbock, Texas - Patsy Jc Hilliard, Mayor East Point, Georgia • Patricia Lockwood, Mayor, Fenton, Michigan • Jack Lynch, Chief Executive, Butte, Montana Linda A.
Morton, Mayor, Lakewood, Colorado • Joe Murdy, Assemblyman, Anchorage, Alaska - Jenny Oropeza, Councilmember, Long Beach, California - Mary C. Pose, Mayor Pro Tem, Dallas, Texas Sedalia
Sanders, Councilmember, EI Centro, California Marjorie B Schramm, Mayor, Kirkwood, Missouri • Eric B. Smith, Council President. Jacksonville. Florida - Harry Smith, Mayor, Greenwood, Mississippi
• Daniel M Speer, Mayor, Pulaski, Tennessee Connie Sprynczynatyk, Executive Director, North Dakota League of Cities • Louisa M Strayhorn, Councilwoman, Virginia Beach, Virginia • Tommy
Swaim, Mayor, Jacksonville Arkansas • Jack L Valencia, Jr, Councilor, Las Cruces, New Mexico
Recycled Paper
Hillary Rodham Clinton
Honorary National Chair
Pause for the Pledge
of Allegiance Program
*
�r
NATIONAL FLAG DAY FOUNDATION, INC.
A&
418 South Broadway * Baltimore, Maryland 21231 * (410) 563 -FLAG * FAX (410) 342-8663
Dear Mayor: April, 1998
Chairman
Henry A. Rosenberg, Jr.
Chairman of the Board
Crown Central Petroleum
President & Founder
Louis V. Koerber
Chairman
Budeke's Paints, Inc.
t ice President
Richard M. Patterson, CLU, ChFC
Partnership Financial Services
Treasurer
Jennifer A. Weber
Vice President
NationsBank, N.A.
Secretary
George E. Thomsen, Esq.
Thomsen & Burke
Directors
George V. McGowan
Chairman, Executive Committee
Baltimore Gas & Electric Co
James McManus (,'McKay)
Sports Commentatorgoumahst
ABC Television Network
Julie Mercer
Managing Principal
Columbia Consulting Group
Earl S. Richardson, Ed.D.
President
Morgan State University
Brooks Robinson
Baseball Hall of Fame
General John W. Vesseg Jr.,
USA (Ret.)
Former Chairman, Joint Chiefs
of Staff, The Pentagon
Alan R. Walden
News Anchor
WBAL-Radio
Directors Emeriti:
Herbert E. Witz, Esq.
Dr. Hilton S Eisenhower
(1899-1985)
On behalf of the National Flag Day Foundation Board Members and the many volun-
teers of the Foundation, I express our gratitude to you, your City Council Members,
and the citizens of your community for participating in the Foundation's 19th annual
National PAUSE FOR THE PLEDGE OF ALLEGIANCE program of national unity.
Your President, Brian O'Neill, has described the Foundation's program very well in his
letter to the League of Cities Members. The National Flag Day Foundation and the
National League of Cities are joining hands as partners for the 16th year to honor our
Nation and our Flag on Flag Day, June 14.
We ask your support and cooperation in these specific ways:
- Please send us a copy of your letter to President Clinton urging him to lead all
Americans in the 19th annual National PAUSE FOR THE PLEDGE OF ALLEGIANCE
on Flag Day, June 14-
- In your press release, please encourage all of your citizens to PAUSE FOR THE
PLEDGE OF ALLEGIANCE wherever they are at 7:00 p.m. EDT. Only their imagina-
tion limits what they can do to encourage additional participation.
- After Flag Day, please send copies of Proclamation and copies of local media
coverage you have received.
- Please use our Internet address listed below to obtain your 1998 Flag Day program
materials.
The National Flag Day Foundation thanks you for your leadership as you help us
"Pass the Baton of Patriotism" to the youth of America. They truly are the future of our
nation.
Sincerely,
Louis V. Koerber Look for us on the Internet
President and Founder http://www.flagday.org.
(over, please)
Annual Pause For The Pledge of Allegiance * FLAG DAY USA * June 14, 7:00 p.m. EDT
WE WOULD LIKE TO SHARE WITH YOU INFORMATION ON y
ADDITIONAL EDUCATIONAL PROGRAMS OF THE
NATIONAL FLAG DAY FOUNDATION, INC.
Living American Flag
Since 1984 approximately 3,500, 3rd, 4th, and 5th graders from public, private and home study schools in
Baltimore City and the surrounding counties have formed a Living American Flag in May at Fort
McHenry. Francis Scott Key, Mary Pickersgill and additional historic characters in period clothing engage
with the students about their place and period in history in the 1800's.
"21 Days to Honor America"
The United States Congress dedicated the period from Flag Day, June 14th through Independence Day,
July 4th, as "21 Days to Honor America" (89 STAT.211). Our goal is to see authentic reproductions of the
historic Star-Spangled Banner flag fly on all government, businesses, civic and service organizations and
private flagpoles within Baltimore City during those official 21 days. We, of course, welcome others
throughout the Country to participate.
Maryland's Salute to Flag Day Program
Maryland's Secretary of State and its State Department of Education join the National Flag Day Founda-
tion in Annapolis to honor outstanding high school students from Baltimore City and each of Maryland's
counties. Each local school Superintendent selects a student from a junior class based on academic
standing, participation in school activities and involvement in community service. Students carry their
county or city flags in a colorful parade followed by a prominent state official speaker, distribution of
awards, tour and a luncheon in their honor.
A Potential Support Opportunity for Your Flag Day Program
"We are pleased to announce that the Society for the Preservation and Encouragement of Barber Shop
Quartet Singing in America Inc. (SPEBSQSA), has accepted our invitation to provide music at this year's
National PAUSE FOR THE PLEDGE OF ALLEGIANCE ceremonies in communities across the country.
The rich blend of male voices performing patriotic songs will be a wonderful addition to our obser-
vances. Local governments can find district listing of SPEBSQSA chapters and a color logo at the
SPEBSQSA web site located at www.spebsgsa.org."
CITY COUNCIL STUDY SESSION
BUDGET STUDY SESSION Iq�T
MAY 18, 1998
1. CALL TO ORDER: Mayor Herrera called the meeting to order at 4:13
p.m. in the South Coast Air Quality Management District Room CC -2, 21865 Copley
Drive, Diamond Bar, CA.
Present: Council Members Ansari, O'Connor, Mayor Pro
Tem Chang and Mayor Herrera. C/Huff arrived at 5:05 p.m.
Also present were: Terrence L. Belanger, City Manager; James DeStefano, Deputy
City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community
Services Director; Mike Nelson, Communications & Marketing Director; Linda
Magnuson, Assistant Finance Director; Captain Richard Martinez, Walnut Sheriffs
Station; Lt. Dave Stothers, Walnut Sheriffs Station; Lynda Burgess, City Clerk;
Kellee Fritzal, Assistant to City Manager, and Anne Haraksin, Administrative
Assistant.
2. BUDGET STUDY SESSION:
CM/Belanger stated that estimated resources for the FY 98/99 General Fund is
$10,805,650 and estimated appropriations in the General Fund is $10,444,725, for
a net fund balance of $360,925. FY 97/98 has estimated resources of $11,420,000
and estimated appropriations of $10,515,000, which shows a net fund balance as
of June 30, 1998 of approximately $906,000. The major reason for the net
difference in resources between 97/98 and 98/99 is that the City is once more
recommending a budget that does not include the AB 1226 vehicle license fee
amount. The legislation on vehicle license fee subvention gave the City an
additional 2 years. The second year of that additional two years would be next
fiscal year and staff is proposing a budget that reflects a funding amount that is
predicted for FY 99/2000. The program and staffing levels contained in the budget
becomes the foundation for FY 99/2000 when the City will not have the additional
$600,000 in vehicle license money. Those proposing the elimination of the vehicle
license fee have assured cities that there will be something equivalent to the
vehicle license fee in the same amount --dollar for dollar --of money. Based upon
April 30, 1998 figures, he recommended that Traffic Fines (32150) be changed to
$85,000 and that General Fines (32200) be changed to $9,000.
In response to M/Herrera, CM/Belanger stated that discussion of the recreational
program contract is scheduled for the June 2, 1998 meeting.
CM/Belanger explained that when the city's self-insurance fund was established in
early 90's, Council elected to set aside $100,000 annually until the fund reached
$1,000,000 (monies transferred from the City's General Fund), at which time the
fund would continue to be self-perpetuating. The fund is currently within $100,000
of the $1,000,000 level.
Regarding Estimated Expenditures for FY 98/99, CM/Belanger pointed out that
MAY 18, 1998 PAGE 2 COUNCIL STUDY SESSION
Council's Travel-Conf & Mtgs (42330) is reduced primarily because the League of
California Cities is in Long Beach and not in San Francisco. Personnel Services
expenditures have been reduced due to the elimination of one Deputy City Manager
position. In addition, a portion of the City Manager and City Manager's Secretary
salaries are charged to Redevelopment. The City Clerk will formulate a proposal
for records retention to transfer current files to CD-ROM and a system for archival
retrieval by the general public through computer modem.
In response to C/Ansari, CM/Belanger explained that staff will propose the use of
an outside service for one-time transfer of archival information. It is estimated that
once the information is transferred, existing staff will be able to maintain input of
current information.
CM/Belanger further stated that although general services are proposed at the
same level, special legal services are proposed to increase to $90,000 as a result
of continuing litigation (Beach-Courchesne vs D.B. regarding the Economic
Revitalization Area Plan and the Harmony vs D.B. claim for legal services).
AA/Haraksin listed the following proposed locations for installation of City -
maintained community bulletin boards: Country Hills Towne Center, Sav-on, Lucky
Market, Albertsons Market, Kmart and Ralphs Market. Total cost is estimated at
$7,600.
CM/Belanger explained why it is imperative that the City upgrade its current
computer network system. (Items 46230 and 46235).
In response to C/Ansari, CSD/Rose stated that the sound system rented for
Concerts In The Park costs about $450 per concert. Ten events, including the City
Anniversary Celebration, are slated for this year.
In response to M/Herrera, CM/Belanger explained that, reflective of Council and
Redevelopment Agency goals and objectives to focus on economic development,
business retention and attraction and a variety of communications and marketing
activities, additional support personnel is proposed (40010 through 40090).
Lt. Stothers explained that the Growth Incentive Deputy position is an add-on item
that may be used for part of the year.
In response to Chuff, CM/Belanger stated that, essentially, the $235,000 increase
in projected Law Enforcement costs is due to the inclusion of the 290 Boy car.
In response to M/Herrera, Lt. Stothers indicated that the Sheriffs department plans
to redeploy the deputies for additional bicycle patrol time during the summer.
In response to M/Herrera, CMBelanger indicated that the increase of approximately
$200,000 in Contract Services - Sheriff (4540) is due to increase in services
MAY 18, 1998 PAGE 3 COUNCIL STUDY SESSION
requested by the City (290 Boy).
Responding to C/O'Connor's concerns regarding law enforcement coverage for
Diamond Ranch High School, CM/Belanger stated that allocation of resources is
based upon demand based upon activities occurring at school sites which require
enforcement services. If services exceed demand, Council needs to determine
whether additional personnel needs to be retained to meet the demand.
Capt. Martinez stated that, in the event of an emergency which requires immediate
additional response, other units can be brought in from other areas.
In response to MPT/Chang, CM/Belanger explained that 290 Boy units are specially
assigned tasks based upon demand by the Sheriffs Station. These units do not
answer radio calls.
C/O'Connor asked if the Volunteer Patrol duties will be increased.
Capt. Martinez stated that one of the issues that has been under discussion for
some time is whether to allow volunteers on patrol to write parking citations. He is
anticipating a formal opinion from the L.A. County Counsel regarding this matter.
CM/Belanger stated that, for the most part, parking citations have been de-
criminalized and could, therefore, be a civilian function. D.B. uses law enforcement
personnel under its current contract to write parking tickets. The L.A. County
Counsel has issued an opinion contrary to the use of volunteers to write tickets.
Other cities, in order to address this issue in the County, have hired their own public
safety agents and officers and have devised a job description to include writing of
parking tickets, as well as engaging in other types of non -law enforcement
activities.
In response to C/Ansari, CM/Belanger indicated that if the City requested
volunteers to engage in these types of activities, the City would have to cover them
for Worker's Compensation and other types of compensation provided to its
employees.
CM/Belanger stated that the reduction if Planning personnel salaries is due to the
fact that 50% of the Deputy City Manager's salary has been reallocated to other
departments (Community Services 20% - Public Works 30%).
CM/Belanger said that the Pantera Park lighting costs will be similar to the Peterson
Park lighting costs.
CSD/Rose estimated the Peterson Park lighting costs to be $18,000 per year.
CM/Belanger stated that Pantera Park is the City's single largest new activity during
FY 98/99. The budget reflects estimated annual costs for park operations.
MAY 18, 1998 PAGE 4 COUNCIL STUDY SESSION
In response to M/Herrera, CM/Belanger reported that the General Fund Budget
Public Hearing will be conducted on June 2 and June 16, 1998. He recommended
that the law enforcement budget remain as presented and that the Council consider
reallocation of services such as having the bicycle patrol cover the Concerts in the
Park. Cost of living increase this year is 2.9%. Staff has evaluated the possibility
of recommending changes in the retirement system from 2% at age 62 to 2% at age
55.
M/Herrera suggested that staff consider a 5% increase for Council and
Commissions.
4. ADJOURNMENT: There being no further business to conduct, Mayor Herrera
adjourned the study session at 6:34 p.m.
ATTEST:
Mayor
LYNDA BURGESS, City Clerk
MINUTES OF THE CITY COUNCIL
ADJOURNED REGULAR MEETING OF THE CITY OF DIAMOND BAR
MAY 18, 1998
BUDGET STUDY SESSION: 4:13 P.M., AQMD Room CC -2.
6"1,2-
MINUTES
"1,z
Present: Council Members Ansari, O'Connor, Mayor Pro Tem
Chang and Mayor Herrera. C/Huff arrived at 5:05 p.m.
Also present were: Terrence L. Belanger, City Manager; James DeStefano,
Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community
Services Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson,
Assistant Finance Director; Captain Richard Martinez, Walnut Sheriffs Station; Lt. Dave
Stothers, Walnut Sheriffs Station; Lynda Burgess, City Clerk; Kellee Fritzal, Assistant to
City Manager, and Anne Haraksin, Administrative Assistant.
Adjourned Study Session:
6:34 p.m.
CLOSED SESSION: None
2. CALL TO ORDER: Mayor Herrera called the meeting to order at 6:47
p.m. in the South Coast Air Quality Management District Auditorium, 21865 E.
Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE:
INVOCATION:
Mike Goldenberg
Pastor Bob Basile, Calvary Chapel
ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor
Pro Tem Chang, Mayor Herrera.
Also present were: Terrence L. Belanger, City Manager; Ruben Weiner, Assistant
City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director
of Public Works; Bob Rose, Community Services Director; Mike Nelson,
Communications & Marketing Director; Linda Magnuson, Assistant Finance Director
and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: As submitted.
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None
4. PUBLIC COMMENTS: Mike Goldenberg, on behalf of the Diamond Bar
Improvement Association, thanked Council and the 140 volunteers, 25-30 sponsors
and contributors who participated in the 2nd annual "Paint Our Town" project.
Al Rumpilla thanked the DBIA and the volunteers for painting his home.
Clyde Hennessee spoke about "Paint Our Town," the importance of voting in
elections, and the Off -Site Parking Task Force.
MAY 18, 1998 PAGE 2
Bill Kee thanked Council Members, City staff and volunteers who participated in the
"Paint Our Town" project.
Carol Willner, Lorbeer Middle School Principal, asked for support for Measure B,
the June 2, 1998 ballot measure to provide funding for Pomona Unified School
District facility improvements, renovations and modernization. If approved, the
measure will qualify the District to receive matching funds from the State.
Marty McWhinney, Diamond Ranch High School Football Coach, asked Council for
support for the school's first annual golf tournament on June 1, 1998 at the Los
Serranos Golf Course in Chino Hills. Registration begins at 12:00 noon with tee -off
at 1:00 p.m. Interested persons may call (909) 397-4715 ext. 314 for further
information.
Thom Pruitt announced that the annual Diamond Bar Pop Warner Carnival will be
held at the Kmart Shopping Center June 4 through 7, 1998.
5. SCHEDULE OF FUTURE EVENTS:
5.1 MEMORIAL DAY HOLIDAY - City Offices will close on Monday, May 25,
1998 and reopen on Tuesday, May 26, 1998.
5.2 PLANNING COMMISSION - May 26, 1998 - 7:00 p.m., AQMD Auditorium,
21865 E. Copley Dr.
5.3 PARKS & RECREATION COMMISSION - May 28, 1998 - 7:00 p.m., AQMD
Hearing Board Room, 21865 E. Copley Dr.
5.4 CITY COUNCIL MEETING -June 2, 1998 - 6:30 p.m., AQMD Auditorium,
21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by C/Ansari, seconded by MPT/Chang to
approve the Consent Calendar with the exception of Items No. 6.6 and 6.10.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES:
6.1.1 Study Session of May 5, 1998 -As submitted.
6.1.2 Regular Meeting of May 5, 1998 - As submitted.
MAY 18, 1998 PAGE 3
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting of March 10, 1998.
6.2.2 Regular Meeting of March 24, 1998.
6.2.3 Regular Meeting of April 14, 1998.
6.3 APPROVED VOUCHER REGISTER - dated May 18, 1998 in the amount of
$364,562.51.
6.4 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL
PERFORMANCE, LABOR & MATERIAL) FOR 23960 FALCONS VIEW
DRIVE IN DIAMOND BAR - in the amount of $1,944 posted with the City on
April 23, 1996 and directed the City Clerk to notify the Owner and Surety of
this action.
6.5 APPROVED CONTRACT AMENDMENTS FOR HIRSCH & ASSOCIATES,
LEIGHTON &ASSOCIATES, AND DEWAN LUNDIN & ASSOCIATES FOR
PANTERA PARK - a) contract amendment with Hirsch & Associates in an
amount not -to -exceed $7,100; b) increased the purchase order amount for
Leighton & Associates by $6,350 and c) increased the purchase order
amount for Dewan Lundin & Associates by $4,250. The total amount of the
contract amendments is $17,700.
6.7 ADOPTED RESOLUTION NO. 98-29: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE
CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE
CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38; AND
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS
FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT
FOR FISCAL YEAR 1998-1999; AND FIXING A TIME AND PLACE FOR A
HEARING OF OBJECTIONS THEREON - and directed the City Clerk to
advertise a Public Hearing on June 16, 1998. CM/Belanger stated that the
Resolution would be amended to include "exhibit attached hereto and
incorporated herein by reference."
6.8 ADOPTED RESOLUTION NO. 98-30: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE
CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE
CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39; AND
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS
FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT
FOR FISCAL YEAR 1998-1999; AND FIXING A TIME AND PLACE FOR A
HEARING OF OBJECTIONS THEREON - and directed the City Clerk to
advertise a Public Hearing on June 16, 1998. CM/Belanger stated that the
MAY 18, 1998 PAGE 4
Resolution would be amended to include "exhibit _ attached hereto and
incorporated herein by reference."
6.9 ADOPTED RESOLUTION NO. 98-31: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE
CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE
CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41; AND
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS
FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT
FOR FISCAL YEAR 1998-1999; AND FIXING A TIME AND PLACE FOR A
HEARING OF OBJECTIONS THEREON - and directed the City Clerk to
advertise a Public Hearing on June 16, 1998. CM/Belanger stated that the
Resolution would be amended to include "exhibit _ attached hereto and
incorporated herein by reference."
6.11 ADOPTED RESOLUTION NO. 98-32: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR FINDING THAT THE NAME
OF DIAMOND POINTE LANE, BETWEEN BREA CANYON ROAD AND
LARKSTONE DRIVE, SPECIFICALLY SET FORTH HEREINAFTER,
SHOULD BE CHANGED TO DIAMOND CREST LANE.
6.12 APPROVED EXTENSION OF VENDOR PRINTING SERVICES FOR
COMMUNITY NEWSLETTER AND RECREATION GUIDE - authorized
Graphics United to proceed with printing the Summer issue of the
Community Newsletter and Recreation Guide. The total amount awarded to
this vendor for services rendered this fiscal year shall not exceed $20,000
at this time.
6.13 AUTHORIZED ADDITIONAL TEMPORARY SERVICES WITH TIME OUT
PERSONNEL SERVICES - to assist the Planning Division Secretary through
June 1998 in the amount of $1,000.
6.14 (a) APPROVED FISCAL YEAR 1997-98 BUDGET ADJUSTMENT
AMENDMENT #2 - Budget amendment #2 projects General Fund
resources to be $11,547,982 with appropriations amounting to
$10,564,043.
(b) ADOPTED RESOLUTION NO. 96-53F: A RESOLUTION OF THE
CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES
AND REGULATIONS REGARDING THE PAYMENT OF SALARIES,
SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER
REGULATIONS - reflecting changes in four positions: MIS
Technician (from $35,042 to $40,068 annually; Community Services
Coordinator (from $26,951 to $31,796); Assistant Civil Engineer (from
$45,564 to $52,884) and Community Services Director (from $64,629
MAY 18, 1998 PAGE 5
to $71,662).
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.6 CONSIDERATION OF ADDITIONAL WORK FOR ACCURATE LANDSCAPE
AND MAINTENANCE FOR FISCAL YEAR 1997/1998 - Accurate Landscape
& Maintenance submitted the low bid for five small projects requested by the
City: Casual Labor for Anniversary Celebration - $800; Emergency Repair
of Irrigation Mainline - LLMD No. 38 - $2,200; Casual Labor for Concerts in
the Park - $200; Trenching for Lighting Cougar - $2,000; Floral Plantings -
LLMD No. 38, for a total of $10,150.
In response to C/Huff, CM/Belanger explained that Council did not
specifically vote to light the Cougar. At the time the sculpture was installed,
Council discussed providing lighting to the Cougar to accent its presence in
the evening hours. A project was never specifically presented to the
Council, nor was it authorized.
C/Huff stated he would like this matter presented as an agenda item with
options for work to be performed, together with the proposed costs.
Following discussion, C/Huff moved, C/O'Connor seconded, to remove the
$2,000 amount recommended for trenching for lighting for the Cougar
monument and approve all other proposed additional work in an amount not -
to -exceed $10,150 for FY 97/98.
C/O'Connor expressed discomfort with approving a project in pieces. When
the Cougar matter was originally brought forth, it was started and completed
before Council voted on the matter. Now Council is asked to approve a one -
stage item for electricity. She believed that, in the future, Council should be
apprised of the full impact of projects before construction takes place.
M/Herrera concurred with C/Huff and C/O'Connor.
Motion by C/Huff carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.10 RESOLUTION NO. 98-33: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR TO INSTALL "NO STOPPING ANYTIME"
SIGNS ON THE NORTH AND SOUTH SIDES OF PATHFINDER ROAD
BRIDGE - Pathfinder bridge spans over SR57 between Brea Canyon Rd.
north and Brea Canyon Rd. south. Currently, there is cross -hatched striping
MAY 18, 1998 PAGE 6
creating a shoulder lane on both the north and south sides of the bridge
adjacent to the curb. This striping spans the entire length of the bridge
between the SR57 on and off ramps (approximately 550') and is intended to
prohibit vehicles from using that area as a driveable through -lane or parking
lane. The Traffic & Transportation Commission recommended that "No
Stopping Anytime" signs be installed to compliment the prohibited parking
area.
Following discussion, C/Huff moved, M/Herrera seconded, to approve only
two signs (one sign on the westbound approach on the west side and one
sign on the eastbound approach on the west side) of the bridge and adopt
Resolution No. 98-32. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, MPT/Chang, M/Herrera
NOES: COUNCIL MEMBERS - O'Connor
ABSENT: COUNCIL MEMBERS - None
PUBLIC HEARINGS:
7.1 CONTINUED PUBLIC HEARING ON DRAFT DEVELOPMENT CODE -
ZONING CODE AMENDMENT (ZCA 97-1) - ARTICLE III - SITE PLANNING
AND GENERAI DFVELOPMFNT STANDARDS AND THE CITYWIDE
DESIGN GUIDELINES - On December 9, 1997, the Planning Commission
recommended approval of the draft Development Code and Citywide Design
guidelines. In December these documents were transmitted to Council and
a series of four study sessions were conducted from January 6, 1998 to
February 17, 1998. This is the fifth scheduled public hearing on the draft
Development Code. Article III contains the development standards
applicable to all zoning districts and standards for specific land uses. The
Citywide Design Guidelines are to be utilized in conjunction with these
standards to achieve a building environment of superior design consistent
with the goals of the General Plan (continued from May 5, 1998). Staff
recommends that the City Council conclude its review of Article III of the
Draft Development Code as well as, the draft Citywide Design Guidelines,
comment as deemed necessary with respect to Articles I, II, IV, V and VI,
and make an informal recommendation on these documents and direct staff
to prepare the adopting ordinance and resolution.
M/Herrera opened the continued public hearing.
There being no testimony offered, M/Herrera continued the public hearing
to June 16, 1998.
DCM/DeStefano commented on responses to action items contained within
Article III carried over from the May 5, 1998 meting. He stated that as
instructed by the Council, staff re -noticed by letter the Chamber of
MAY 18, 1998 PAGE 7
Commerce to solicit their comments regarding the proposed Sign Ordinance.
To date, no response had been received by the city.
Article III, Page 88:
Question: How does the proposed ordinance compare with the City of Los
Angeles ordinance recently adopted regarding gas powered leaf blower
noise levels.
Response: LA City adopted an ordinance in January, 1998 which became
effective in July, 1998 that says that "no gas powered blowers shall be used
within 500 feet of a residence at any time." D.B.'s ordinance is similarly
written. On Page 88, Subsection c, it states that "gas powered blowers, leaf
and debris blowers, shall not be used within 500 feet of a residence at any
time with the exception of a leaf vacuum device that operates at a sound
level not exceeding 45 decibels."
C/Huff moved to strike Subsection c. MPT/Chang seconded the motion.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
2. Article III, Page 41
Issue: Freeway oriented signs.
Response: Staff recommended the following language: "To permit both on-
site and off-site free-standing signs with a Conditional Use Permit to be
authorized by the Planning Commission, for certain properties adjacent to
the freeway." DCM/DeStefano stated that these properties and uses would
be only in the categories of fuel, food and lodging for those uses that are
within the freeway right-of-way. This proposal would allow a maximum sign
height of 25' above the height of the freeway. He further recommended that
the sign face be increased in size from an 8'x16' sign to a 10'x20' sign and
that such signs be separated by a minimum of 1/8th of a mile i.e. "No more
than one free-standing sign be permitted per sign and that the signs be
separated by a minimum distance of 660 feet."
C/O'Connor said that she would like to see generic food, gas and lodging
signs at the freeway exits.
C/Huff said he did not want a proliferation of signs. However, he wanted
freeway traffic to be aware that businesses are available. Therefore,
consolidation of use makes some sense.
MAY 18, 1998 PAGE 8
C/Ansari indicated that she favored some type of signage along the freeway
to identify food, gas and lodging.
M/Herrera said she would like to assist the businesses but she did not want
to see a large number of tall signs along the freeway.
CMBelanger stated that this portion of the ordinance is to provide for
freeway -oriented advertising for food, lodging and fuel and to do it in such
a manner as to not have a proliferation of signs. Generally, generic food,
lodging and fuel are signs placed by CalTrans in more rural areas. He
indicated that staff ask CalTrans what is required to obtain placement of
such signs along the freeway off -ramps.
C/O'Connor wanted to assist businesses but she did not want to see tall
signs every 1/8th of a mile along the City's five mile freeway corridor.
C/Huff concurred with C/O'Connor. He suggesting postponing a decision
until the City receives an answer from CalTrans. As an alternative, he
recommended that signs be placed no closer than 1/2 mile apart instead of
1/8 mile.
3. Article III, Page 167
Question: Re adult business provisions and the issue of whether or not
someone who was appealing a conviction could continue to be an applicant
for an Adult Business permit.
Response: DCM/DeStefano submitted the following language: "If the
applicant is in the process of appealing a conviction, the applicant shall be
barred from applying for a permit unless and until the conviction is
overturned."
4. Article 111, Page 170
Question: Re adult businesses and prohibitions on television monitors and
video equipment in restrooms provided for employees and patrons.
Response: DCM/DeStefano recommended the following language: "No
restroom shall contain television monitors or other motion picture or video
projections, recording or reproduction equipment."
5. Article III, Page 174
Question: A concern regarding the time when the Sheriffs Department
completes its investigation and when the Director must make a decision
regarding issuance of an adult business permit.
Response: DCM/DeStefano recommended that Section 22.42.020 M.2.a. be
reworded to state: "After the Sheriffs Department's investigation is
MAY 18, 1998 PAGE 9
completed, the Director, within 20 days, shall approve the permit subject to
the findings contained within the section."
C/Ansari asked staff to review a CD-ROM she received from the City of
Cerritos which has very restrictive permits, to determine if D.B.'s proposed
code is tightly enough written. One of the restrictions was to allow that the
businesses be open during the hours of 10:00 a.m. to 10:00 p.m. only.
6. Article III, Page 178
Question: Regarding animal control.
Response: DCM/DeStefano stated that, according to the language within
the Council's packet, horses may be maintained subject to some additional
requirements: The owner must have at least 15,000 sq. ft. of parcel; that the
maximum number of horses allowed is one for every 5,000 sq. ft. of land up
to four horses; horses must be kept at least 40' from any habitable structure,
etc; any person requesting approval to house more than 4 horses is subject
to a Conditional Use Permit from the City's Planning Commission to insure
compliance. With respect to the number of dogs and cats, he stated that the
language clarifies that no more than three dogs and three cats can be
housed at any one residence. In addition, language has been included with
respect to other household pets such as rabbits, guinea pigs, etc.
In response to C/O'Connor, DCM/DeStefano replied that chickens and
peacocks are not allowed under the draft ordinance. If chickens and
peacocks are legally established prior to adoption of this ordinance, the
owners may keep them as non -conforming pets. If the chickens and
peacocks were illegally acquired, they are considered to be illegal and will
have to be removed. Roosters are not permitted.
Responding to C/Ansari, DCM/DeStefano stated that pot-bellied pigs are not
allowed under the proposed ordinance.
C/Huff asked that mice and rats not be referred to by color. Council
concurred.
DCM/DeStefano agreed with C/O'Connor that "Animal Permits" needs to be
added to the list of discretionary permits in Table IV -1 on Page IV -3.
7. Article III, Page 179
Question: Re Section 22.42.040 A. 1.c., that the Commission may approve
a Conditional Use Permit for a large family daycare home even if the
operation does not comply with all of the City's standards.
Response: Staff proposes to eliminate this subsection.
MAY 18, 1998
PAGE 10
In response to C/Ansari, DCM/DeStefano explained that the maximum
number of persons allowed for a large family daycare home is 14 (See Page
VI -12).
8. Article III, Page 180
Question: Re allowing employees of a large family daycare facility to park
off-street.
Response: DCM/DeStefano suggested that language be added to
Subsection 6 (c.) to read: "All required parking spaces for large family
daycare facilities be provided on-site."
9. Article III, Page 183
Question: Re home-based businesses and how this section will be enforced
if there is no home-based business registration program.
Response: DCM/DeStefano suggested adding: "Persons engaged in the
business shall be limited to persons residing on the premises and one
employee."
10. Article III, Page 152
Question: Re 22.38.060 and the discussion about exemptions.
Response: DCM/DeStefano indicated that Page III -152, Subsection A. was
reworded to read: "Trees, except those designated by the City Council as
a historical or cultural tree, and trees required to be preserved, relocated, or
planted as a condition of approval of a discretionary permit, located on all
developed properties prior to adoption of this Development Code" as
recommended by the Planning Commission.
11. Article III, Page 153
Staff's revised language for Subsection H: "Native oak, walnut, sycamore,
willow or naturalized California pepper trees located upon a lot of 1/2 acre
or less are exempted from these regulations."
Subsection I:
"Any native oak, walnut, sycamore, willow or naturalized California pepper
tree planted subsequent to the subdivision of property of any size are
exempted from these regulations."
Council reviewed C/O'Connor's list of action items dated April 27, 1998 that
were discussed in Council Study Sessions.
DCM/DeStefano recommended that the third sentence of Article VI, Page 11
MAY 18, 1998 PAGE 11
be changed to read: "Temporary car washes are fundraising activities
typically conducted at automotive related or other businesses where
volunteers wash vehicles by hand and a duration of the event is limited to
one day." Council concurred.
DCM/DeStefano recommended that the word "commercial" be stricken from
the definition of Equestrian Facilities in Article VI on Page 18. Council
concurred.
DCM/DeStefano recommended that "archery and shooting ranges" be
moved to the "Indoor Amusement and Entertainment Facilities" category.
Council concurred.
DCM/DeStefano recommended that, under the definition of "Health Care
Institution," the term "mentally handicapped" be changed to "mentally or
physically disabled." Council concurred.
DCM/DeStefano stated that the definition of "Recreational Vehicle Park" on
Page 40 refers to temporary and not permanent stays and, therefore,
recommended that the following language be added to the end of the first
sentence of the definition so that it reads: "A site where one or more lots are
used or intended to be used by campers with recreational vehicles or tents
for temporary stays." Council concurred.
C/Huff left the meeting at 9:15 p.m.
Council directed staff to prepare the adopting Ordinance and Resolution for
the Development Code and Citywide Design Guidelines for consideration on
June 16, 1998.
8. OLD BUSINESS: None
9. NEW BUSINESS: None
RECESS TO REDEVELOPMENT AGENCY MEETING: 9:23 p.m.
RECONVENE CITY COUNCIL MEETING: 9:25 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS: C/O'Connor reported that the final
Solid Waste Task Force meeting will be held on June 8, 1998 and that the final
draft report will then be presented to Council.
C/Ansari stated that she attended a SCAG Solid Waste Legislative meeting this
morning. Two weeks ago, she attended a CLOUT meeting in Sacramento.
MPT/Chang reported that he attended the Walnut School District fundraiser on May
MAY 18, 1998 PAGE 12
9, 1998. He thanked the residents for their support.
M/Herrera stated that the Off -Site Parking Task Force met last Wednesday and
discussed the proposed draft report to Council. The final meeting is scheduled for
June 10.
11. COUNCIL MEMBER COMMENTS: C/O'Connor stated that she attended the
Law Enforcement Memorial in Whittier, the D.B. Toastmasters 20th Anniversary
Celebration on May 6, and the D.B.I.A.'s "Paint Our Town" event on Saturday, May
16. She invited residents to participate in painting two additional houses on June
6. D.B. AYSO recently hosted 95 teams from the Southern California area. She
encouraged residents to participate in Diamond Ranch High School's first annual
golf tournament.
C/Ansari said she was the guest of the Arab -American Institute in Washington, D.C.
and that she had recently attended another Eagle Scout review. She stated that the
Cougar in the Park was the first public art private donation for D. B.'s parks and she
hoped that redevelopment would promote more art in the parks. She reported on
her attendance at the Contract Cities meeting in Palm Springs. She asked that
citizens write to Governor Wilson and ask him not to take vehicle -in -lieu funds away
from cities.
MPT/Chang reiterated his concern about the proposed AB1776 and explained why
he opposed the bill.
M/Herrera spoke about AB1776. She recommended that the voters very carefully
consider each candidate as they vote on June 2, 1998. She announced that the
Chamber of Commerce will sponsor the 60th Assembly District Candidate Forum
on Thursday, May 21, 1998 from 7:00 p.m. to 9:00 p.m. at Mt. SAC performing arts
center. She further stated that several Council Members would attend the annual
International Council for Shopping Centers National Conference beginning on
Tuesday, May 19, 1998 to encourage businesses to locate in D.B.
12. ADJOURNMENT: There being no further business to discuss, M/Herrera
adjourned the meeting at 9:50 p.m.
ATTEST:
Mayor
LYNDA BURGESS, City Clerk
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and C��o✓✓u%%ncilmember O'Connor
FROM: Linda G. Magnu&9doistant Finance Director
SUBJECT: Voucher Register, June 2, 1998
DATE: May 28, 1998
Attached is the Voucher Register dated June 2, 1998. As requested,
the Finance Department is submitting the voucher register for the
Finance Committee's review and approval prior to its entry on the
Consent Calendar.
The checks will be produced after any recommendations and the final
approval is received.
Please review and sign the attached.
- # - -7 ;=- -. -
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing_ of vouchers dated June 2, 1998 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts:
FUNn NO.
FUND DESCRIPTION
AMOUNT
001
General Fund
$723,396.42
112
Prop A Fund -Transit Fund
11,405.86
115
Int. Waste Mgt Fund
63.19
118
Air Quality Improvement Fund
787.91
125
CDBG Fund
40.94
126
COPS Fund
131.50
138
LLAD #38 Fund
1,772.24
139
LLAD #39 Fund
744.00
141
LLAD #41 Fund
3,694.00
250
CIP Fund
189,547.32
TOTAL ALL FUNDS
$931,583.38
APPROVED BY:
Linda G. nuson
Assistant Finance Director
Irence L'.' H Iangor
City Manager"'.
Carol Herrera
Mayor
Deborah H. O'Connor
Councilmember
1K
*** City of Diamond Bay
RUN TIME: 09:3005/29/98 VOUCHER REGISTER
DUE THRU.............06102/98
VENDOR NAME VENDOR ID.
ACCOUNT PROJ.TX-ND BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION
--------------------------------------------------------------------------------------------
A-1 Rentals A-iRental.
*001-4095-2353 1 80602A
Accurate Landscape Accurate
*001-4331-2210 2 80602A 01/7220
Aguirre, Jona AguirreJ
*001-2300-1002 2 80602A
American Storage LTD AmerStorag
*001-4090-2140 2 3060;.M 01/7242
'ner:canUniteuSalesCorp AUK
*001-4350-3310 2 801:S6LA 6,1/7249
Anis, Patty Anise
*00'--4}10-23:?0 1 80602A
*001-4350-4100 3 80602D
Armentrout Consultants Armentrout
*001-4440-4040 2 80602A 01/7028
Avalos, Les AvalosL
*001 2300-1002 1 80602A
Bee Removers BeeRewve
*001-4310-4000 2 80602A 01/7251
PAGE 1
+ PREPAID + +
AMOUNT DATE CHEuk
---------------------------
05/28 06/02
013253005
Equip Rent-Annv CeIeb
1,522.62
TOTAL DUE VENDOR --------)
1,522.62
05/28 06/02
53532
Clean V Ditches-Syc Cyn
1,135.00
TOTAL DUE VENDOR. --------)
1,135.00
05/28 06/02
Refund/Depst-Maple Hill
50.00
TOTAL DUE VENDOR --------)
50.00
05/28 06/02
Rent/Storage-Surplsrurnit
196.00
TOTAL PREPAID AMOUNI ----,
196.010
TOTS DuE VENDOR --------)
0.001
0512: 06/?2
667
DEzcst-zcscfrdeExcursion
634.
-
TOTAL DUE `.E`iDOR--------)
6.1 4. )„
05/28 06/02
Reinb-CPQS Ccr.f-3/12-15
:4:. 2!
05/28 06/02
PGR Camm Mtgs-3/26-4/c
EX). (H)
TOTAL DUE VENDOR --------1
222.25
05128 06/02
EmerCcordSvcs-April
1,000.00
TOTAL DUE VENDOR --------)
1,000.1X?
0`/28 06/10:.
417,:
RefundiDepost-Petersn Prk
50.00
TOTAL DUE 'VENDOR --------)
50.00
05123 06;02
43:'.:•7
Bee Hive Removal-IronBark
60.0@
TOTAL DUE VENDOR --------1
60.00
***
City o
a a
o n a Bar *#
RUN TIME: 09,3005/2;%/n
VOUCHER
REGISTER
FAGS 2
DUE TWJ.............06/02/98
VEt111DR NAi1E
t ENDDR 1D.
# PREFAID + +
ACCOUNT PRDJ.TX-NO BATCH PD.LiNEX.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT
DATE CHECK
Benner Metals
BennerMeta
*061-4310-1200
2 80602A 01/6134
05/28 061102
725;3
Welding Suppls-Parks
54.96
'aTAL DUE VENDOR--------i
54.96
Bent, Marjory
DentMarj
*001-3472
1 8060'iA
05/23 06/02
Refund/Deposit-BajaExcurs
104.(X)
TOTAL DUE VENDOR--------)
104.00
Best Lighting Products BestLtg
*001-4314-7210
2 80602A 001/7270
05/28 06/02
L9871
Elect Svcs-Hrtg Comm Ctr
389.79
TOTAL DUE VENDOR--------)
389.79
Bilis Lock & Safe
BilisLock
*001-4331-2210
3 80602A 07/6131
05/28 06/02
128008
Keys-Sycamore Cyn Bldg
8.08
TOTAL DUE VENDOR--------)
8.08
SonTerra
BonT,erra
*00i _2*300- 1011
2 30602A
05/26 06/02
00.0'J405
Apr Prof Svcs-FER 96-2
7,3 S.12
TCITAL DUE `VENDOR--------)
7,333.1
Brandman Assoc.,
Michael Brandman
*001-2300-1011
1 80602A
05/26 06/02
04`-.3-'3 38
Prof Svcs-FER 92-03
1,3:32.3:.
*001-2300-1710
1 8060:A
05/28 06,'02
0498-c•3:j0
Prof Svcs-FPL
550.;6-
50.;6TOTAL
TOTALDUE VENDOR--------)
1,88,58
Brendan Screenprint
& Brendans
*001-4350-12027
2 80602A 01/7261
05/28 06/02
11723
Star'f Shirts-P&PStaff
TOTAL DUE ''VENDOR--------)
6,5b, :S
'Bryan A. Stirrat
& Assc Bryan5tirr
*001-4551-5223
4 80602D 01/7081
05/23 06/02
982:3`O
Plan Check Srvcs-March
357.00
*001-4510-5227
18 80602D 01/6950
05/28 06,02
980524
Inspectn Srvcs-March
+001-4510-5227
16 80602D 01/7090
05/206;0:.%06526
Engr inspect Svcs-Mar-Apr
4'.=�
TOTAL DUE `'VENDOR---------
460.35
CORP USA
LOmpUSA
*001-4090-62:3.5
2 80602A 01/7273
05/28 06/02
217-280=109
TrmnlEmltnSftwr-Pentamtn
255.4;
TOTAL ::UE VENDOR --------)
255.47
:;
*** City of D:awand dam **
RUN TIME: 09:30 05/29/98 V O U C H E R R E G I S T E R
DUE THRU.............06/»2/98
VENDOR WAIF VENDOR ID.
ACCOUNT PROJ.T1-ND BATCH PO.LINE/ND. ENTRY/DUE INVOICE DESCRIPTION
----------------------------------------------------------------------------------------------
CalifPrks&RecSociety CPRS
+001-4310-2340 1 84602A 05/28 06/02 PlygrndSftyCrse-Hosler
TOTAL DUE VENDOR -----
Carol Dennis CarolDenni
*001-4553-4000 2 30602B 01/7222
*001-4040-4000 2 80602B 01/6087
*001-4210-4000 2 806028 02/6087
Chang, Paul ChangP
*001-2300-1001 1 80602A
Charles Abbott & Asc Inc CharlesAbb
*001-4510-5522
2 %602A
01/6912
*001-4510-5502
2 S0602A
(1-1/6479
*001-4510-5227
2 80602A
01/65E7
*001-451t�-5227
6 :3f1602A
11/6568
*001-4510-15227
4 80602A
01/6569
*OC,1-2$00-1,-12
2 46+
313.54
*001-2:'00-1012
3 '14602A
05128 06102 14
PAGE 3
* * PREPAID * 4
AMOLMIT DATE CHE k
------------------------------------
50.00
> 50.00
05/28 06/02 98-06 Mintes-OffSteTskFrc-5/1
160.00
05/28 06/02 DBCM0406 Minutes-CCnclMtg-5/5
270.00
05/28 06/02 PC%0405 Minutes-P1ngCommMtg-5/12
160.00
TOTAL DUE VENDOR -------->
590.00
05/28 06/02
05/28 06/02
049-309
05/28 06/02
_,49-311
05/28 06/02
132
05/28' 06,,12
.__
05/28 OE1•)2
1:4
:15/28 06;'.:
142
05/28 Oof02
141
Charles Abbott & Asc Inc CharlesAbb
*001-4510-5506 2 80602A 01/6080 05/28 06/02 44° -KS
*001-4510-5502 4 80602A 01/6079 05%28 06;02 049 -?12
*001-4510-5506 4 80602A 0116080 05/28 06102' 6149-312
*001-4510-5522, 4 80602A 01/6912 05/28 06/02 '49-'12
Refund-GrdgBond-FicnVw 1,944.00
TOTAL DUE VENDOR --------} 1,944.00
Rght-O-Waym Maint-Jan
5,350.50
April Toad 'faint
6,575.70
StnrmDrainInspect-Nov-Apr
2,303.33
EngrinspectnSvcs-Dec-Apr
5,530.43
EngrInspSvcs-Feb-Apr
6,159.:7
, of Svcs -EN '6-140
725.09
Prof Svcs -EN 06-151
13_,24
TOTAL DUE VEWOR--------) 757
Mar'�.ng&Signing S4cs-Jan 154.5(,
4oad Maint-Apr 13,903.00
Mar,.ing & Signing -Apr 95w.6.`_
R,ht-C-Way Maint-Apr 2,100.04
70,ti{ iJE vENi;,OF, - } 17,147.15
Charles Abbott
& Asc Inc CharlesAbb
*001-4551"54223
2 806M 01/6964
05/28 06102 1 !.
Encr-Pian:
Check Svcs
225,04
#041-4510-5227
8 80602A-01/6967
05/28 0642 13w
cngr
Inspect Svcs -T 32400
313.54
*001-2300-1012
4 80602A
05128 06102 14
Pian
Check Svcs
112.54
T TAL -DUE VENDOR --------}
651.00
Charles Abbott & Asc Inc CharlesAbb
*001-2300-1010 2 84602A 051'28 06202 1137 Prof Svcs -FPL 96-003 580.00
TOTAL DLE VENDOR --------} 580.00
*** City of Diamond Bar ***
RUN TIME: 0930 05/29/98 V O U C H E R R E G I S T E R PAGE A
DUE THRU.............06/02/98
VENDOR NAME VENDOR ID. PREPAID +
ACCOUNT PRDJ.TI-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
Charles Abbott & Asc Inc CharlesAbb
*001-2300-1010 3 80602A 05/2.8 06/02 138 Prof Svcs -FPL 96-049 580.00
TOTAL DUE VENDOR --------) 580.00
Charles Abbott & Asc Inc CharlesAbb
*001-4558-5510
2 80602A 02/6486
05/28
06/02
049-313
TreeWatering5vcs-April
2,285.61
*001-4558-5508
2 80602A 01/6486
05/28
06/02
049-314
WeedAbateSvcs-Apr
4,525.08
*112-4553-5527
2 80602A 03/6486
05/28
06/02
049-315
BusShelter Inspectns-Apr
500.00
TOTAL DUE VENDOR --------)
7,::10.69
Chen, Joanne
Chen]
*001-2300-1012
1 80602A
05/26
06/02
Refund/Depost-EN 97-197
775.00
TOTAL DUE VENDOR --------)
775.00
Cintas Corporation
Cintas
*001-4310-2130
2 8'?60'lA 01(6131
05/22
06 -0,2
1JU16•J4
Uriforms-FrkStafw/of 5/11
19.08
O AL DUE VENDOR --------)
19.08
Coffee Smith
Cof4:ee5mit
*001-4090-2130
- ="? 02A 02/60314
05.23
0E•/0;-
eci?
Mai Equip Rent
IS.' ;5
TOTAL DIVE 'ENDOR--------)
14S.>5
D&J Engineering
AJEngine
*001-4556-4500
2 406028 01/7085
05/28
06/02
'9'3PkCaltran3
EEM Tree Planting Proj
2,400.ON)
TOTAL DUE VENDOR --------)
2,4!1(:.11!1
P&J Engineering
D&JErgine
*001-4220-5201
2 80i02B 01/5952
05/28
06/02
9811-0`-:
31dg�5-ftySics-4/13-7/13
54,_.'-)7,;)-
TOTAL DUE VENDOR --------)
54,3a. _-
D'Antonio's Ristorante
D'Atonios
*001-409.5-.352
1 80602M
05!23
06/02
OBRHighBoostrFurdraiser
50.^: -�
TOTAL PREPAID AMOUNT ----)
50. 0,0
TOTAL DUE VENOM --------)
0.00
D. B. Chamber of Commerce DBChamber
*001-4030-2325
1 306028
05/28
06/02
146
InstallatnDinner-4/4-CMgr
74.00
TOTAL DUE VENDOR --------)
74.00
*** City of Dia a a n a Bar ***
RUN TIME: 09:30 05/29/:8 V O d C H E R R E G I S T E R PAGE 5
DUE THRU.............OW2/�S
VENDOR NAME VENDOR ID. PREPAID #
ACCOUNT PROJ.TX-W BATCH PO.LINE/NG. ENTRY/DUE INVOICE DEErRIPT, ION AMOLWT DATE ' ,rwE_k
------------------------------------------------------------------------------------------------------------------------------------
D. B. Improvement Assoc. DBIA
*001-4095-2115
2 B0602B 01/7282
05/28 06/02
1951•
May Ad -Summer Concerts
440.00
2 80602M 02/6076A
05/28 06/02
CAM - Stes 100 & 190 -June
1,144.00
TOTAL DtE VENDOR --------)
440.00
David Evans & Assoc.
DavidEvans
12,735. 5
*250-4310-6415 11798
2 80602E 0117007
05/28 06/02
2
HrtgePrk-Retrafit-May
1,351.81
*250-4310-6415 117%
4 80602E 02/7007
05/28 06102
2
RanReagnPrk-Retrofit-May
1,351.81
0TAL DUE VENDOR --------}
TOTAL DUE VENDOR --------)
2,703.62
Day & Night Copy Center Day&Night
*001-4095-2115
*001-4096-2110
2 806023 0117291
05/29 06102
0001072
Copies-EconRevitlznMap
96.34
*001-4090-2110
2 806028 01/7272
05/28 06/02
1064
CopySvcs-SpecsLndcpMaint
155.88
TOTAL DUE VENDOR --------)
0.00
TOTAL DUE VENDOR --------)
252.22
Deane Hones Swim Club
DeaneHomes
*001-4350-2140
2 80602B 01/6435A
05/28 06/02
17=:3
Rent-P&RClasses-Oct-Dec
1,350.00
Dekralite Dekralita
*001-4350-5305 2 80602B x1/7252
Dept of Transportation DeptTrans
*001-4510-5507 2 80602E 01/6082
*001-4510-5507 4 80602E 0117164
Diamond Bar Business Asoc DBBusksoc
TOTAL DUE VENDOR --------} 1,350.00
05/28 06/0:: 9806:3 Vertical Banners-ConlnPrk 442.13
TOTAL DUE VENDOR --------) 442.13
05/28 06/02 145650 Signal/Light Maint-March 1,054.69
05/28 06102 145650 Signal/Lightg Maint-March 'A.K
TOTAL DUE VENDOR --------) 1,153.01
*001-4090-2140
4 80602M 01/6076A
05/28 06/02
Lease -Ste 4100 & 190 -June
11,591.25
*001-4090-2210
2 80602M 02/6076A
05/28 06/02
CAM - Stes 100 & 190 -June
1,144.00
TOTAL DUE VENDOR --------)
12,735. 5
Diamond Bar Ranch
High DWigh
*001-4095-2353
7 806028
05/28 06/02
Stafflunches-Anne Celeb
44.0+-
0TAL DUE VENDOR --------}
44.0+0
Diamond Bar Ranch
High DBRHigh
*001-4095-2115
3 80602M
05/28 06102
Fundraisr/Advertisemnt
100.00 06/:2•-:
TOTAL PREPAID AMOUNT ----)
100.00
TOTAL DUE VENDOR --------)
0.00
+}* City of Diamond Bay 441
RUN TIME: 09:30 05/29/98 V O U C H E R R E G I S T E R PAGE 6
DUE THRU.............OE/0.1/98
VENDOR NAME VENDOR ID. + PREFAID +
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCR.IFTIDN AMOUNT DATE :HECY
------------------------------------------------------------------------------------------------------------------------------------
Diamond Bar Senior Club DBSeniorCl
il25-4215-1200
1 806028
05/28 06/02
Reimb-Bingo Supplies
40.94
TOTAL DUE VENDOR --------)
40.94
Diamond Photo
DiamandPho
*441-4095-2112
2 80602B 01/6480A
05/28 06/02
196809
Photofinishing Services
12.76
TOTAL DUE VENDOR --------)
12.76
Diversified Paratransit
DiversPara
*112-4553-5529
2 80602E 01/5970
05/28 06/02
Dial -A -Ride Svcs -4/16-30
10,375.86
TOTAL DUE VENDOR --------)
10,375.86
Federal Reserve Bank.
FedReserve
*001-2110-1009
1 80E„02B
05%18 06/02
PF9/10-SvngsBandDeductns
50.00
TOTAL DUE VENDOR --------}
50.00
Fekete, Sharron
FeketeShar
4001-14300-1002
4 8060L8
05/28 06/02
45'-;'--,
Ref0d/Depst-MaplHili
50106
T3TAL DUE VENDOR --------)
50.30
Finnerty, Annette
Fir•nertyA
*001-4350-4100
1 80602D
05/28
PSR Comm Mtrs-3126-4/23
21),Q(
TOTAL DUE VENDOR --------)
80100
Flowers Are Us
Flowers
+001-4090-2395
1 20602M
0.5/28 06/02
Flowers-B.Marvin-3/19
40.5-
'OTAL XE VENDOR --------)
+0.57
Food Systems, inc.
Foodyystem
*001-40y0-2325
5 806028
05/28 06/02
NOC ieadershp Inst -5/8
28C.96
*115-4515-1325
1 80602E 07/6981
05/28 06102
151120
Mtg Suppls-SidWstTs'I-Frce
4001-4090-2325
2 806028 01/7147
05/23 06/,.2
15:?:
Supplies-CCnci Mtg-5/5
59.`+-
*001-40`.'70-2315
4 80602E 01/7280
05/2-6 06/:2
:C3-
MeetingSuppls-CCncl-5/5
52:48
*001-4553-2325
1 806028 08/6981
0-9/28 06/0-'
1541:.1
Mtq 5uppls-OffSteTskFrce
74.0
'OTAL DUE VENDOR --------)
523.:3
Freeman. Richard
FreemanR
*001-2300-1002
3 306028
05/28 06/02
4`511?
Refund/Depst-MapleHill
50.00,
TOTAL DUE VENIDOR--------)
50.00
+++ City c Diamond Bar +¢}
RUM TIME: 09,30 05/29/98 V O U C H E R R E G I S T E R PAGE 7
DUE THRU..... I ....... 06/02/98
VENDOR NAPE VENDOR ID. + * PREPAID + +
ACCOUNT PROJ.TX-NO HATCH PO.LINE/NO. ENTRY/DUE IWC10E DESCRIFTION AMOUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
GFB-Friedrich and Assoc GFB
*WI -4510-52217
14 80602M 01/6302A
05/28
06/02
9805-03
Engr-Inspectn Svcs -Apr
95.31
*138-4538-4000
2 80602M 01/7012
05/28
06/02
9805-05
ProfSvcs-Dist #38 -Apr
744.00
+139-4539-4000
2 80602M 02/7012
05/22
06/02
9805-05
Prof Svcs -Dist #39 -Apr
744.00
*141-4541-4000
2 80602M 03/7012
05/28
06/02
9305-05
Prof Svcs -Dist #41 -Apr
744.00
*250-4510-6411 01498
2 8060'2M 01/7013
05/23
06/02
91'05-09
Slurry Seal -Area 1 -Apr
5,172.00
*001-4510-5227
12 80602M 01/6.574
05/28
06/02
9005-14
Engr-Inspectn Svcs -Apr
33.115
*001-4510-5227
10 80602M 01/6319
05/23
06/02
9305-15
Engr Inspectn Svcs -Apr
54.(A)
TOTAL DUE VENDOR -------->
7,587.06
GTE California
GTE
*004090-2125
1 80602M
05/28
()6/02
Phone Svcs -Gen Govt
1,964.74
TOTAL DUE VENDOR --------
1,964.74
GTE California
Jit
*001-4096-2125
1 80602M
05/28
06/n.2'
Phone Svcs -City Hotline
41.44
TOTAL DUE VENDOR --------)
41.44
GTE California
GTE
*118-4096-2125
80
1 �U602L
5 �8
0.,i:::
-
�361��2
BBS
Phone SYcs-BBS Modun:
90._:2
TOTAL DUE VENDOR --------f
:1.66
Generator Services
GeneratorS
*001-4095-2353
3 80602A 01/7185
05/23
06/02
630}
Equip Rent-4nnZeleb-4/19
490.60
*001-4095-2x.,3
5 30602A 01/7160
05/28
06%02
6:03
Egjip "rent-AnnvCeleb-4119
:300.,X;
*001-4095-2353
6 80602A
05/23
06/02
630'
Equip Rent-AnnvCeleb-4/19
157.55
TONAL DUE VENDOR -------->
947.55
Grand Mobil
GrandMobil
*101-4090-2200
60602M 02/7181
05/28
06/02
I:=`4o
EquipMaint-Taurus
180.4i
*001-4210-2200
2 W602M 01/7131
05/28
5.642
1EF16
r U:r"a_�t-PlanningTrK
220.77
TOTAL DUE VENDOR -------->
407.2c.
Haworth
Haworth
*001-4090-6220
2 80602M 01/7113
0 1'ro
06/C'
Workstations -Fart -'al Pmt
2V'000.00
TOTAL -JJE VENDCR----------
-------%Hinton,
Hinton,Evette
HintonE
*001-2300-1002
5 80602M
05/28
06102
Refund/Depost-RnReagn
50.00
TOTAL DUE VENDOR --------i
50.00
+
City
of Diamond
Bar ***
RUN TIME: 09:30 0.5/29/98
V D U C
H E R R E G I S T E R
PAGE i
DUE THRU.............06/02/98
VENDOR NAME
VENDOR ID.
* PREPAID
ACCOUNT PROJ.TIt-NO BATCH PO.LINE/ND•
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTIONAMiiNT
DATE CHECk
Hirsch & Associates
Hirsch
*001-4.556-4500
4 50602M 01/6888
05/28 06/02
97024PB
EEM Tree Planting Proj
5,255.00
*001-4556-4500
6 80602M 01/6888
05/28 06/02
?7024re7
EFMTreeProj-Reimbrsbles
54,69
TOTAL DUE VENDOR --------}
5,309,69
Holder, Karen
HolderK
}001-4310-2330
2 80602M
05/28 06/02
Reimb-CPRSConf-3/12-15
44.25
*001-4'',F4-4100
4 80602D
05/28 06/02
P&R Comm Mtgs-3/26-4/23
80.00
TOTAL DUE VENDOR --------1
124.%5
Home Depot/GECF
HomeDepot
*O<)1-4316-2210
1 80602M 26/6127A
05/28 06/02
;111141
Maint Suppls-Maple Hill
44.29
TOTAL 141E VENDOR --------)
44.29
ICMA Retirement Frust
-457 ICMA
*001-2110-1007
2 80602M
Og/2;; 06'/02
June Cafe Benefts-A1lDept
9,119.31
*001-2110-I(h'l7
3 3ti60-M
05,28 :6/02
401AContrb-Cmgr-PP9/10/11
2,013.45
*001-40:30-0080
1 80602M
Jure Contract Can' -rib
400.00
TOTAL DUE VENDOR --------}
11,5-''-.72.
ICMA Retirement -401
1CMA401
-
*001-X110-1,,-:.7
806_'M,
05/26 '--,6,--.)2
JinF Pra1 D ed-401� Plan
;, ...
7]TAL DUE VENDOR --------)
1.137.00
Imdge Awareness
IsageAware
*001-4095-22,52
3 80602M 01/6933
05/28 06/02
716'6
Prmtnl Supplies -City Pins
768.5:
TOTAL DUE VENDOR --------}
768.58
Ing, Manuel
IngM
*001-3227
1 80602M
05/28 06102
0rerpymfF1seA1rm-In-v4940
TOTAL SUE VENDOR --------}
125.00
Inland Valley Dly Bulletn
IVDB
*001-2300-1010
4 80602M
05/28 06/02
017 5S
Legal Ad -FPL 98-014
84.83
*001-4040-2115
2 80602M 0111275
05/28 0602
LegalAd-BidNtce DBRehab
26.33
TOTAL DUE VENDOR --------)
111.16
Int'1 Business Equipment InBusEquip
*001-4090-2200
4 W602M 01/6063
05/2+8 06/02
22`23
MonthlyBaseChg-Xerox-May
165.00
751AL DUE VENDOR --------i
165.00
4**
City
of Diamond Bar *44
RUN TIME: 09:30 05/29/98
V 0 U 0
H E R R
E G I S T E R
PAGE 4
DUE THRL1..........
. 06/021'8
VENDOR NAME
VENDOR ID.
PREPAID
ACCOUNT PROJ.TX-NO
------------------------------------------------------------------------------------------------------------------------------------
BATCH PO.LINE/ND.
ENTQY/DUE
INVOICE
DESCRIPTION
AMOUNT DATE CHECK
International Services IntService
*001-4411-5.5.31
2 80602M 01/5961A
05/28 06/02
2973
Crossg Guard Svcs -April
581.91
*001-4411-5531
4 30602M 0I/7159
05/28 06/02
2973
CrssngOuardSrvcs-Apr
4,436.104
TOTAL DUE VENDOR --------)
5,017.95
Judicial Data Systems
JudDataSys
*001-4411-5405
1 8060211 01/5997
05/28 06/02
PrkgCites/RevwProcess-Apr
149.52
TOTAL DUE VENDOR --------)
149.52
Kleinfelder
KleirWeldr
*001-2300-1012
5 80602M
05/28 06/02
583015
Prof Svcs -EN 96-157
16.25
*001-2300-1012
6 80602M
05/28 06i02
583015
Prof Svcs -EN 96-157
1,683.75
4001-2300-1012
7 80602M
05/23 06/02
589,015
Prof Svcs -EN 96-196
650.00
TOTAL DUE VENDOR --------!
2,350.00
Kuo, George
KouG
4001-4210-4100
1 80602D
05/28 06;02
PingMtgs-3/10,24-4/14,28
240.00
TOTAL DUE VENDOR --------)
.:40.00
L.A. County-Sher:ff's
Dep LACSheriff
4001-4411-5401
1 80602M
05125 06/02
94404
April Contract Services
296,949.21
TOTAL DUE VENDOR --------)
296,949.21
L.A. County -Sheriff's
Dep LACSheriff
*001-4411-5404
1 80602M
05/28 06/02
94239
TrfcCntrlSvcs-CalChpl-Feb
5,091.45
TOTAL DUE VENDOR --------)
5,091.45
L.A.County Public Works LACPubWk
*250-4510-6411 08993
12 80602M 01/7178
05/23 06/02
10232
UndrgrndCableInstallation
6,909.'80
*250-4510-6411 08998
14 30602M 01/6324
05/28 06/02
10'-2j2
UndrgroCabnts/MeterInstal
16,00''-i0
4250-4510-6411 039%
10 M02M 01/7178
05/28 06/0'
1(%EK'5
UndrgrndCablelnstallation
1,335.87
*2' 0-4510-6411 08M
8 80602M 01x178
05/20 1:;6;'02
115'_6
ilndrr�rndCablelnstaliation
$6,60
*250-4510-6411 08998
6 80602M 01/7178
05/26 061.2
UndergrndCablelnstallatin
4,876.07
*250-4510-5411 08998
4 80602H 01/7178
05/25 14,/02
2154
UndergrndCablelnstaliatns
6,092.45
TOTAL DUE VENDOR -------->
35,360.79
L.A.County Public Works
LACPubWk
*001-4510-5.530
2 80602M 01/6085
05/23 06/02
13793
IndudstWste5vcs-March
1,616.85
40+)1-4510-5530
4 80602M 01/7281
05/28 06/02
1-3793
Indo5trialWasteSvcs-March
715.73
TOTA.1 DUE VENDOR --------;
2,332.5.=
TOTAL DUE VENDOR --------) 50.00
$
City
of Diamond
Bar ***
RUN TIME: 09:30 05/29/98
V O U C
H E R R E
G 1 S T E R
PAGE 10
DUE iWU.............06/02/98
VENOM NAME
VENDOR ID.
PREPAID * *
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO.
------------------------------ -----------------------------------------------------------------------------------------------------
ENTRY/DIS
INVOICE
DESCRIPTION
AMOUNT
DATE CHECK.
LA Cellular Telephone
LACeilular
*001-4030-2125
1 80602M
05/28 06/02
Cellular Svcs-Cmgr
146.74
*401-4090-2125
2 -90602M
05/28 06/02
Cellular Svcs-CCncl
59.:239
*001-4090-2125
3 60602M
05/28 06/02
Cellular Svcs -Gen Govt
81.27
*001-4415-2115
1 80602M
05/28 06/02
Cellular Svcs-VltrPtrl
62.19
*126-4411-2125
1 80602M
05/28 06/02
Cellular Svcs -Sheriff's
131.50
TOTAL DUE VENDOR --------)
481.03
LA County Registrar
LACRecordr
*001-4040-2390
2 80602M 01/6546
05/28 06/02
192-C
Gen Electn Svcs -11/4-5
34,229.75
TOTAL OLE VENDOR --------)
34,229.75
Landscape hest
LandscapeW
*141-4541-5500
2 80602M 01/5894
05/28 06/02
25957
Maint-Dist#41-April
2,950.00
TOTAL DUE VENDOR --------)
2,950.00
League of Ca. Cities
League
*001-4010-2325
4 30602D
05/28 061102
Gen Mtg-6/4-Herrera/Chang
46.00
TOTAL DUE VENDOR --------)
46.00
Leighton and Associates Leighton
-
*001-2300-1012
8 80602M
05/28 06102
1945
Prof Svcs -EN 95-107
105.75
*001-23010-1012
9 80602M
05/28 06/02
195,
Prof Svcs -EN 96-140
*Oril-2300-1012
11 80602M
05/28 06/02
3699
Prof Svcs -EN 95-103
89.50
*001-2300-1012
10 80602M
05/28 06/02
5077
Prof Svc5-EN ?5-139
966.00
*001-4510-4520
2 80602M 01/3449
05/28 06/02
LE10605078
GeoiechRvw-D8Lndslde-Mar
100.00
TOTAL DIE: VENDOR --------)
1,740.30
Linscott Law & Greenspan Linscott
*001-4553-5222
2 80602D 01/6686
05/28 06/02
3
TrfcEngrSvcs-March
1,795.6,4
TOTAL DUE VENDCR -------- )
1, 7915. 84
Lynde Ordway
LrdeD *a
*001-4090-1200
2 816 Z 0IM67
05/28 06/02
697:;:
ShredderSupplsBags/TriFlw
113.71
TOTAL DUE VENDOR --------)
11:.71
MacCubbin, Linda
MacCubbinL
*001-2300-1002
7 8W2M
05/28 06/02
446:5
Refund/Deport--Hrtge Prk
50.00
TOTAL DUE VENDOR --------) 50.00
*� City of Dianoni t4�
RUN TIME: 09:3005/29/98 VOUCHER REGISTER
DUE THRU.............06/02/98
VENDOR NAME VENDOR ID.
ACCOUNT PROJ.TX-ND BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION
--------------------------------------------------------------------------------------------
Main Street Tours MainStreet
{112-4360-5310 2 80602M 02/6955
#001-4350-5310 4 80602M 01/6955
Martinez, Jess MartinezJe
#001-3473 1 8O602M
McManus, Joseph McManus)
#001-4210-4100 3 80602D
Metro Mobile MetroMobil
#001-4310-120) 4 806t:'M 01/7228
#001-4090-4000 2 80602M 03/7228
Mitchell Fest Control Inc MitcheliPe
#0+ I-4558-550:* 2 '80602'M 0111721
Moonlight Press MoonlightP
#O01-4050-2110 2 80602D 01/7264
Mt. Baldy United Way 1UnitedWay
#001-2110-1013 1 80602D
Nelson, Steve NelsonS
#001-4210-4100 4 80602D
Nextel Communications Nextel
#001-4440-2130 2 80602M 01/6149
PAGE I1
�► PREFAiD
AMOUNT DATE CHEC1�
--------------------------
05/28
06/02
24741
Trnsp-RmnaPgnt-5/2
530.00
05/28
06/02
9076A
RamnaPgnt5/2-Excursn
832.04
TOTAL DUE VENDOR --------)
1,362.0;
05/28
06/02
44300
Refund-PGettyExcur
15.00
TOTAL DUE VENDOR --------)
15.00
05/28
06/02
Ping Mtgs-3/10-41'14,28
240.00
TOTAL DE VENDOR --------)
240.00
05/28
06/02
98-86482
Prk Equip -Microphone
85.16
05/22
06/02
981+6483
LaborReprogramRadics-Prks
65.00
TOTAL DUE VENDOR --------)
150.16
05,1128
06/02
0002; 4,44
Tree Spray Svcs-Ho1ly0ak
250._10
TSTAL DUE VENDOR --------)
250.:K
05/25
06102
'48'10
PrtgS-,cs-Cash Receipts
415.9:'
TOTAL ZUE VENDOR --------)
41`_•.'2
05/28
06,102
PayroilContribs-PP9,10,11
139.50
TOTAL YUE VENDOR --------}
051'26
Plrg Mtgs-s/10-4114,28
24.0.1'8)
TOTAL DUE VENDOR --------)
240.00
05/::8
06/.'j2'
774:_'k
Two quay Radio Svcs -May
182. 00
7OTAL DUE VENDOR --------f
182.00
+++ City of D i a m a n a Bar +++
RUN TIME. 09.'30 05%29/98 V O J C H E R R E G I S T E R
DUETPIRU.............06/021'n
VENDGR NAK VENDOR 10.
ACCGUNT PROJ.TX-NO BATCH PG.LINE/N0. ENTRY/DUE INVCICE DESCRIPTION
--------------------------------------------------------------------------------------------
PAGE 12
+ PREFAID + +
AMOUNT DAT-
------------------------------------
Nolan, Daniel
NolanD
+001-43`"0-4100
2 806020
05/28 06/02
PW Comm Mtgs-3/26-4/23
80.00
TOTAL DUE VENDOR --------)
80.00
Octavio, Sevilla
OctavioS
+001-2300-1002
6 850602M
05%28 06/02
42747
Refund/Depst-RonReagan
50.00
TOTAL DUE VENDOR --------)
50.00
Office Depot
OfficeDepo
+001-4210-1200
1 80602M
05/28 06/02
023104358
Suppls-Ping
610.25
*001-4090-1200
4 80602M
05/28 06/02
024595421
Cr Memo -Ping Suppls
143.97 -
*001 -4350-12(x)
3 80602M
05/28 06/02
044560640
Suppls-Comp Svcs
119.60
#001-4030-12,00
1 80602M 5998
05±28 06/02
~447024±2
Supplies -Crory
87.08
+001-4050-1200
1 8060:M
05/23 06/02
044772,:77
Suppls-Finance
37.43
+001-4030-1200
2 80602M
05/28 06/02
344836211
Cr Memo-Cmgr Suppls
16.69-
+001-4090-1200
3 80602M
05/28 06/02
047,02217
Suppls-Gen Govt
257.22
TOTAL DUE VENDOR --------)
950,92
PERS Health Benefits
PERSHealth
+001-2110-1003
1 806:j:Ir
05123 06/02
June -Health Ins Prems
9,063.:3°
+001-409C-0093
' Ct'6U .D
C,5/-)6 06"'02
June -Admin Fee
46.?S
TOTAL DUE VENDOR --------)
9,110,66
PVRWF
PVRWF
TOTAL DUE VENDOR --------)
0.00
Pastorelli, Nancy
Pastorelli
+001-2300-1002
8 80602D
05/28 06/02
455.3
Refund/Depost-Hrtge PN;
50.00
TOTAL DUE VENDOR --------)
50.00
Payroll Transfer
Payroll Tr
+001-1020
1 80602H
05/28 06/02
PP10-Payrili Transfer
55,100.00
TOTAL PREPAID AMOUNT ----)
55,100.00
TOTAL DUE VENDOR -------->
0.00
Pentamation Enterprises Pentamatn
+001-4050-4030
4 80602M 01/6048
05/28 06/02
149;,7
Applc Sftwre Maintenance
3,483.50
+001-4090-2340
2 80602M 01/6046
05128 06/02
15091
Trng-*wFinSys-3/30-4/3
3,750.00
*001-4090-2340
3 80602M
05/28 06/02
1[')91
Trng-NewFinSys-3/30-4/3
2,511.36
TOTAL DUE VENDOR --------)
9,744.°.6
*}} City of Diamond Bar ***
Rl�l TIME. 0930 05/29/9$ V O U C H E R R E G I S T E R PAGE 13
DUE THR'U.............06/02/98
VENDOR NAME VENDOR ID. } °REPAID }
ACCOUNT PROJ:TX-NO BATCH PO.LINE/ND. ENTRY/DUE INVOICE DESCRIPTION AM UNT DATE CHECK:
------------------------------------------------------------------------------------------------------------------------------------
Pentamation Enterprises . Pentamatn
*001-4090-2340 5 8060211 01/6046
05/28 06/02
13676
SCO UNIX Trng-Bal Due
1,500.00
TOTAL DUE VENDOR --------)
1,5()0.00
Pentamation Enterprises Pentamatn
*001-4050-4030 2 80602M 01/6048
05/28 06/02
14931
Informix Sftwre Maint
790.00
*001-4090-6235 4 80602M 01/6045
05/28 06/02
14932
Inforaii License Fees
10,970.00
TOTAL DUE VENDOR --------)
11,760.00
Pentamation Enterprises Pentamatn
*001-4090-6235 6 80602M 01/6045
05/28 06/02
14931
New Fin Sys -License Fees
8,700.00
TOTAL DUE VENDOR --------)
8,700.00
Pentamation Enterprises Pentamatn
*401-4090-6235 8 8060211 01/6045
05123 06/02
14938
GUI Windows License Fees
397.00
TOTAL. DUE VENDOR --------)
897.00
Pentamation Enterprises Pentamatn
*001-4090-6235 10 60602M 01/6045
05/28 06/02
14?139
IQReportWriterLicenseFees
2,950.x
TOTAL U VENDOR --------)
2,950.00
Pentamation Enterprises Pentamatn
*001-4090-6235 12 80602M 01/6045
05128 06/02
14930
New Fin Sys -License Fees
30,450.00
TOTAL DUE VENDOR --------)
30,450.00
Pentamation Enterprises Pentamatn
*001-4090-2125. 4 80602D
05/28 06102
1208KO
Data Line Charges -April
103.28
TOTAL DUE VENDOR --------)
103.28
Pomona Unified School PoavlySchl
*001-4350-2140 4 806021) 01/6334
05/28 06/02
9571:'-1
FaciltyRent-Jul-Aug
1,263.88
TOTAL DUE VENDOR --------)
1,263.88
Protection Service ProSvclnd
*001-4314-2210 4 806021) 01/72550
05/28 06102
04'==';T:,
Fire Alrm Repairs-HrtgCtr
149.00
TOTAL DUE VENDOR -------->
149.00
}}
City of
Diamond
Bar ***
RUN TIME: 09:30 050/98
V 0 U C H
E R R E
G I "a T E R
PAGE 13
DUE THRU
.............06102/Pn
VENDOR NAME
VENDOR ID.
* PREPAID
ACCOUNT PROJ.TX-N0 BATCH PO.LINE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
iNVGICE
DESCRIPTION
AMOUNT
DATE CHECK
Pruitt, Yvonne
PruittY
*001-4310-2330
3 806020
05/28 06/02
Reimb-CPRS Conf-3/12-15
120.90
*+)01-4350-4i00
5 806021)
05/23 06/02
P&R Comm Mtgs-3/26-4/23
80.00
TOTAL DUE VENDOR --------)
200.90
Public Empl Retirement
PERS
*001-2110-1008
1 80602M
05/28 06/02
PP10-Retire Contrib-EE
3,679.36
06/02/98 01)00034329
*001-2110-1008
2 80602M
05/28 06/02
PP10-Retire Contrib-ER
3,493.33
06/02/98 000002423
*001-2110-1008
3 80602M
05/28 06/02
Military Beneft-CPW
509.69
06/02/98 0000034329
TOTAL PREPAID AMOUNT ----)
7,682.38
TOTAL DUE VENDOR --------)
0.00
Public Empl Retirement
PERS
*001-2110-1008
4 80602D
05/28 06/02
PP11-Retire Contrib-EE
3,763.92
*001-2110-1008
5 806020
05128 06/02
PP11-Retire Cantrib-ER
3,573,61
*001-2110-1008
6 80602D
05/28 06/02
PP11-Military BuyBack
509.69
TOTAL DUE VENDOR -------->
7,847.22
R & D Blueprint
R&[)Blue
*001-4510-2110
1 806021)
05/28 06/02
38864
Blueprints -Pub Wks
53."
*250-4510-1412 12598
_ 806020 01/7_84
05/29 06/02
:`,--70
C1PTrfcrntrlImpv-Prnts"
97,01
*001-4551-2110
2 3060x- '01/728`
05/ � i)6/{12
3�9i4
F'rtg-uuffSteTskFrcekeprts
60.77
TOTAL DUE VENDOR --------)
211.21
RCBaseball
RCBaseball
*001-4:350-5310
5 80600
05/28 06/02
Excursion -DB Nite@Quakes
1,000.00
TOTAL DUE VENDOR --------)
1,000.00
Regents of the University
RegentUCLA
*001-4551-2330
2 80602D 01/7157
05/28 06/02
3K. -f-53
Serinar/Con-5/1-Manela
77TAL DUE VENDOR --------)
265.00
Robert Driver Ins Co.
RobDrive
*lk)1-4095-2353
14 8%02D 01/7112
05/28 06/02
SpecEvntlns-AnnvCelb
966.:52
TOTAL DUE VENDOR --------)
966.32
Rojo, Suzette
RojoS
*001-2300-1002
10 806020
05/28 06/02
Refund/L'epost-Hrtge Prk
50.00
TOTAL DUE VENDOR --------}
50.00
+++
City 0f
D i a
a o n a Bar i
RUN TIME: 09:30 05/29/98
V O U C
H E R R
E G I S T E R
WAGE 15
DUE THRU.............06/02/93
VENDOR NAME VENDOR ID.
* PREPAID +
ACCOUNT PROJ.TS-NO BATCH PO.LINE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT
DATE ' CHECK
Roy Allan Slurry Seal Inc RoyAllen
+250-4510-6411 01498 15 80602D
05/22 06/02
1593
SlurrySeal Area 7-Retentn
33,584.'x4
TOTAL DUE VENDOR --------)
33,584.34
Ruzicka, Joseph T. Ruzickad
*001-4210-4100 2 80602D
05/28 06/02
Ping Mtgs-3/10-4/14,28
240.00
TOTAL DUE VENDOR --------)
240.00
Salarzar, Richard Saiarzar
+001-3472 2 80602;
05/28 06/02
44341
Refund -Ramona Pageant
15.50
TOTAL DUE VENDOR --------)
15.50
San Gabriel Vly Tribune SGVTr.bune
+001-2300-1010 5 3060'2'F
05/28 06/02
IL3965666
LegalAd-FPL98-014
126.72
+001-4040-2115 4 801602F 01/;274
05,28 06/02
38041
:.IBRehabLglAdvrtsg
42.48
TOTAL DUE VENDOR --------)
169.20
Sign Depot Sign.Depot
+001-4350-5305 4 80602F 01/7253
05/28 06/02
1705?
ConcertsInPark
102..:4
_
TOTAL DUE VENDOR --------)
102.84
Sport Pins SportPins
#001-4095-1200 2 80602F 01/7148
05/28 06/02
36930
City Pins -9th Annv
465.06
TOTAL WE VENDOR --------)
465.06
Stage Tech StageTech
+001-4095-2353 8 80602F
05/28 06/02
3171
Stage -Anne Celeb-4/19
7,100.00
T]TAL DUE VENDOR --------)
2,10C.00
Standard Insurance of Ore Standardln
+001-2110-1005 1 W Q2F
05/28 06/02
JUNE
LifeInsPrems-dune
654.50
TOTAL DUE VEW---------)
654.50
Starside Protection Inc StarsidePr
+001-4095-2353 10 80602F 01/7170
05/28 06/02
4756
Security-Annv Celeb
147.00
TOTAL DUE VENDOR --------)
147.00
**
City
of Diamo.,,7
Bar ***
RUN TIME: 09:30 05(29/98
V O U C
H E R
R E G I S T E R
PAGE It
DUE THRU.............06
"?13
VENDOR NAME
VENDOR ID.
* PREPAID r
ACCOUNT PROJ.TX-tlD 8ATg11 PO.LINE/1N0.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
LESCPiPTION
AMOUNT DATE �N=C
Subway
Subway
*00I-4553-7325
2 80602E 19/6957
051128 06/02
O;fstePrkgTshFrcMtgSupply
11.97
*115-4515-2325
2 80602E 18/6957
05/28 66/02
5ldWstTskFrcMtgSupplies
7.?8
TOTAL DUE VENDOR --------)
19.95
Taranto,Yolanda
Taranto,Y
*001-3472
3 80602F
05/28 06/02
42791
Rfnd-Ba;abcursion
104.00
TOTAL DUE VENDOR --------)
104.;0
The Gas Company
SoCaGas
*001-4314-2126
1 80602F
05/28 06/02
GasService-HCG
91.92
"CTAL DUE VENDOR --------)
91.92
The Planning Center
PingCenter
*118-4098-4000
2 30602M 01/7027
05/28 06!02
25464
CcngestiMQmtSvcs-April
697.25
70TAL DUE VENDOR-------- )
_ 6 97.:.5
The Quinn Company
TheQuinnCo
*001-4090-23340
6 80602L
05/2° 06/02
F3c..ltr-MgmtRetreat-5/1
2,0.0.:+
TOTAL DUE VENDOR --------)
2,0r::,.sf'.
The Work Station LLC
TheWorkEta
*001-4095-1200
3 80602E
05/28 06/02
Cer-Uficate Copying
396,74
*001-4095-2353
12 80602F 01/7327
05/28 (Mi02
1015
PntlEPsonCamera&DigPict
711,1'0
TOTAL DUE VENDOR --------)
467.54
Time Out Personnel Svc. TiaeOut
*001-4210-4000
4 80602F 01/7247
05/28 06/02
TempactrySrvc5/04-5/10
644,80
*001-4210-4000
13 8G602F
05/28 06/02
3014
Te7t,Sctry5rvc3/16-3/22
694.80
*001-4210-4000
9 8W2F
05/28 06/02
3032
TempSctrySrvc3;23-3/29
694.51%
*001-4210-4000
10 806
05/28 06/02
3(148
TempSctrySrvc3/30-41(j5
694.80
#001-4210-4000
11 B%W
05/28 06/07
3064
TempSctry5rvc4/06-4/12
677.43
*001-4210-4000
8-*M2P 01M47
05/28 06/02
3083
TempSctrySrvc4/13-4/19
65-4.80
*001-4210-4000
12 90M
05/28 06/02
:3098
TempSctrySrvc4/20-4/26
686.12
*001-4210-4000
6 80602F 01/7247
05/28 06i02
3115
TempScrtySrvc4/27-5/3
491.16
TOTAL DUE VENDOR --------)
5,32'8,71
Tye, Steven
TyeS
*001-4210-4100
5 80602D
05128 06,02
Ping Mtgs-3/10-4/14,28
240.00
TOTAL DUE VENDOR --------)
240„10
***
City of
Diamond
Bar +*+
RUN TIME*. 0930 05/29/98
V O U C
H E R R
E G I S T E R
PAGE Il
DUE THRU.............06/02/?8
VENDOR NAME
VENDOR ID.
PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT
DATE CHECK
U.S. Postmaster
USPostmstr
*001-4095-2120
1 80602M
05/28 06/02
Pstge-Sumw Newsltr/RecOde
2,500.00
06/02/98 0004034330
TOTAL PREPAID AMOUNT ----)
2,500.00
TOTAL DUE VENDOR --------)
0.00
US Postal Service
USPastSery
*001-4090-2120
1 80602F
.05/28 06/02
ReplenishPostalMeter
2,000.00
TOTAL DUE VENDOR --------)
2,000.00
Urban Design Studios
UrbanDesig
*001-4210-4250
2 80602F 01/4545
05/28 06102
-M58
Prof5vcs-DvlpCodeMarch
5,838.00
TOTAL DIN: VENDOR --------)
5,888.00
Valley Crest Landscape
ValleyCres
*250-4310-6415 06598
8 80602F
05/23 06/02
8
Const Svcs-Pantera Park
101,366.60
TOTAL DUE VEND --------)
101,366.60
Valley Crest Landscape
ValleyD es
*250-4310-6415 06598
6 8G602F
05/28 06/02
8
Constr-Pantera-Escr 6291
tt,262.96
-
TOTAL DUE VENDOR --------)
11,262.96
Walnut Vly Water Dist
WVWaterDis
*001-4313-2126
1 80602E
05/28 06102
HP-WtrSrrc3/4-5/6
31.66
TOTAL DUE VENDOR --------)
313.66
Walnut Vly Water Dist
WVWaterDis
*133-45.33-2126
1 80602F
05/28 06/02
Wtr5rvcDist38 3/4-5/6
1,028.24
TOTAL DUE VENDOR --------)
1,028.24
Walnut Vly Water Dist
MUM wBis
*001-4440-2126
1
05/28 06102
8342
Utilites-Em Prep Site
30.00
w
TOTAL DUE VENDOR --------)
30.00
Wang, Mary
Nanj,M
*001-3227
2 80602F
05123 06/02
005177
FalseAl"fnd
125.00
TOTAL DUE VENDOR --------)
125.00
***
City
of Diamond Bar ***
RUN TIME: 09:30
05/29/98
V O U C
H E R R E
6 I S T I; R
PAGE 11
DUE THRU.............06/0298
VENDOR NAME
VENDOR ID.
PREPAID }
ACCOUNT PROJ.TX-NO BATON PO.LINE/ND.
------------------------------------------------------------------------------------------------------------------------------------
ENTPY/DUE
INVOICE
DESCRIPTION
AMOUNT
DATE CHER!
Wells Fargo Bank
WellsFargo
*001-4030-2310
1 80602E
45/28 06/02
Fuel
55.39
*?01-4030-2325
2 80602F
05/28 06/02
CMgr-MtgsW/staff,DBIA,CC
203,47
*001-4095-2130
1 80602F
05128 06/02
EquipRntl-CAPIO Conf
644.335
TOTAL DUE VENDOR --------)
903.21
Wells Fargo Bank
WellsFargo
*001-4010-2330
1 80602E
05/28 06/02
League, CLOUT - Ansari
24.61
*001-4010-2330
2 80602E
05/28 06/02
NatlLeagueConf3/10-Ansari
48.57
*001-4010-2330
4 80602E
05/28 06/02
COCA Conf Credit-Ansari
117.72 -
*001 -4010-2330
7 80602F -
05128 06/02
SCAG Conf-Ansari
47.50
*001-4010-2330
8 80602F
05/28 06/02
SCAG Conf-Reimb-Ansari
181.89
*001-4090-2128
1 80602F
05/28 06/02
BankCharge
31.23
TOTAL DUE VENXIR--------)
216.08
Wells Fargo Bank
WellsFargo
*001-4010-2325
1 80602F
05/23 06/02
Mtgs-Chmbr/Lntrmn-Herrera
64.93
*001-4010-2330
5 80602F
05/28 06/02
LeagueSeminar-Herrera
10.96
TOTAL 'DUE VENDOR --------)
75.89
;Jells Fargo Bank
WellsFargo
*001-4010-2325
2 80602F
05/28 06/02
MtgW/staff&Vlntrs-OCdnnor
185.78
TOTAL DUE VENDOR --------)
135.78
West Coast Arborist Inc. WCArbor
*001-4558-5509
3 80602F
05/28 061'02
13441;
TreeTrim2/28/98
1,105.00
*001-4558-5509
5 80602F 0117089
05128 06/02
13447
TreeTrim2/23198
1,325.00
*001-4558-5509
9 80602F 01/7089
05/28 06/02
13491
CSTreeMaint3/15/98
120.00
*001-4558-5509
13 80602F 01/7089
05/28 06102
13491
CSTreeMaint4/15/98
420.00
*001-4558-5509
7 30602F 01/7089
05/28 06,02
1349:
TreeTrim3/15/98
900.00
*001-4558-5509
11 80602F 01/7089
05/28 06/02
1;9:89
CSTree%int3,131/98
1,530.00
T07AL DUE VENDOR --------)
5,400.021
Wright, Paul
WrightP
*001-4090-4000
4 806W 01/7266
05/28 06102
h+ Svcs -5/12;5/19
420.00
TOTAL DUE VENDOR --------)
420.00
Yosemite Waters
YosemWater
*001-4310-2130
6 80602E 01/7088
05/28 06/02
Equip Rent-ComSvcCtr
25.00
*001-4314-1200
4 80602F 02/6140
05/28 06102
Supplies-HrtgeCwZtr
7.00
*001-4310-2130
4 80602E 01/6141
05/28 06/02
Aprij32645
Equip Rent-CSCntr
14.60
*001-4314-1200
2 806021 02/6140
05/23 066; 2
AprO52292
DrnagWtr-HeritagePark
59.34
TOTAL DUE VENDOR -------->
105.94
t City of Diamond Bar #�
RUN TIME: 09:3005/29/98 VOUCHER REGISTER
DUE THRU.............1E/02/95
VENDOR NAME VENDOR ID.
ACCOUNT PRDJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION
----------------------------------------------------------------------------------------------------
Zambrano, Luz Zambrano,L
*001-2300-1402 9 80602E
05/28 06/02 45506
SeccurityDepositforSmtrdge
TOTAL DUE VENDOR --------)
PAGE 1!
4 PREr'4TD
AP a)NT :ATE CHEU
--------------------------
50.00
50.00
TOTAL PREPAID -----------) 65,628.38
TOTAL DUE ---------------) 865,955.00
TOTAL REPORT ------------) 931,583.38
I
t i# 1 t f J t D 1 d m c; d S a r # 4
RLN TIME. /98 U 0 1j C H E R R E G I S T E R FADE i
FUND 31UMMAHY FEP0RT
I=UE THF'_' ............. t.bti;--J?u
TOTAL------------ ------------------------------------------------ ----
L `'U ------ ------------
kND , 83. 8 111 , S74. 13 r.".c car
� 1 C 'ds� Oji .�j
DISBURSE
3/L G,;E '.4'11L KSIT 3JE HAS POSTED
FUTURE TFANSACMNS
FUND
------------------------------------------------------------------------------------------------------------------------------------
TOTAL
DIRECT PIA".R='.'E"JUE=zPEPJ5E REVENUE EXPENSE
REVENUE E.FEP;SE
001
General Fund
723,346.42
111,574.0;;
488.5`) 611,_33.x;'3
11-'
Prop A-Tra�sit F
11,405.86
1:,4:`.c•?
25)
C.I.P. Fund
12`
C7 -BG Fund
41'j.54
47,14
11°
Int Taste Mgmt F
63.19
63.19
13,8
LLAD #38 F,;nd
1, 7.7 2.24
1,77 .14
139
LLD #39 Fund
744.00
744.00
:41
LLAD #41 ;and
3, 65 4.00
-•t 4•
118
Air Quality Imp
78,',91
12*6
COPS =und
i-_i.7d.'�
TOTAL------------ ------------------------------------------------ ----
L `'U ------ ------------
kND , 83. 8 111 , S74. 13 r.".c car
� 1 C 'ds� Oji .�j
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA N0. 6-3
TO: Terrence L. Belanger, City Manager
MEETING DATE: June 2, 1998 ,\ REPORT DATE: May 20, 1998
FROM: Linda G. Magnuson, Assistant Finance Director
TITLE:
Treasurer's Report - April 30, 1998
SUMMARY:
Submitted for the City Council's review and approval is the Treasurer's Statement for the month of April, 1998.
RECOMMENDATION:
Review and approve.
LIST OF ATTACHMENTS:
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
X Staff Report
_ Resolution(s)
_ Ordinance(s)
Agreement(s)
_ Public Hearing Notification
_ Bid Specification (on file in City Clerk's office)
_ Other:
1. Has the resolution, ordinance or agreement been reviewed
_ Yes
_ No
by the City Attorney?
2. Does the report require a majority vote?
_ Yes
_ No
3. Has environmental impact been assessed? N/A
_ Yes
_ No
4. Has the report been reviewed by a Commission? N/A
— Yes
_ No
Which Commission?
5. Are other departments affected by the report? N/A
_ Yes
_ No
Report discussed with the following affected departments:
REV EWED BY:
errence L. Belanger
City Manager
Linda G. Magnus n
Assistant Finance Director
DEPARTMENT HEAD:
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: June 2, 1998
TO: Honorable Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Treasurer's Statement - April 30, 1998
ISSUE STATEMENT:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval.
RECOMMENDATION:
Approve the April, 1998 Treasurer's Statement.
FINANCIAL SUMMARY:
No fiscal impact.
BACKGROUND:
Submitted for the Council's review and approval is the Treasurer's Statement for the month of April,
1998. This statement shows the cash balances for the various funds, with a breakdown of bank
account balances, investment account balances and the effective yield earned from investments.
The City's Deferred Compensation balances which are managed by ICMA are also being reported.
The City receives ICMA statements on a quarterly basis. The balances reported are as of March 31,
1998.
PREPARED BY:
Linda G. Magnuson
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
April 30, 1998
01 rG1.P0;- ri 24
GENERAL FUND
$12,316,963.99 $2,032,853.89
$1,051,169.37 $11.11
$13,298,659.62
LIBRARY SERVICES FUND
108,892.32
1,458.65
382.73
109,968.24
COMMUNITY ORG SUPPORT FD
0.00
0.00
TRAFFIC SAFETY FUND
11.11
(11.11)
0.00
GAS TAX FUND
2,732,573.76
35,100.49
2,767,674.25
TRANSIT TX (PROP A) FD
1,613,856.86
122,890.65
68,144.66
1,668,602.85
TRANSIT TX (PROP C) FD
2,058,132.53
78,769.18
2,136,901.71
ISTEA FUND
10,280.43
10,280.43
INTEGRATED WASTE MGT FD
161,350.73
2,528.34
3,192.73
160,686.34
AIR QUALITY IMPRVMNT FD
121,707.23
1,509.77
1,009.67
122,207.33
TRAILS & BIKEWAYS FD (SB 821)
28,459.55
379.10
28,838.65
PARK FEES FUND
441,354.24
7,331.67
448,685.91
S PARKS GRANT (PRP A) FD
(455,097.32)
(455,097.32)
FACILITIES & PARK DEVEL. FD
1,319,637.84
17,577.48
1,337,215.32
COM DEV BLOCK GRANT FD
(89,075.53)
48,196.93
16,356.66
(57,235.26)
CITIZENS OPT -PUBLIC SAFETY FD
266,634.73
3,556.17
1,874.53
268,316.37
NARCOTICS ASSET SEIZURE FD
310,778.89
4,139.72
314,918.61
LANDSCAPE DIST #38 FD
354,899.26
88,729.62
9,962.27
433,666.61
LANDSCAPE DIST #39 FD
94,712.30
54,058.76
8,436.47
140,334.59
LANDSCAPE DIST #41 FD
251.928.60
42,214.24
4,358.48
289,784.36
GRAND AV CONST FUND
139,130.78
139,130.78
CAP IMPROVEMENT PRJ FD
137,457.31
4,556.37
343,591.18
(201,577.50)
SELF INSURANCE FUND
737,741.55
9,835.86
747,577.41
TOTALS
$22,662,331.16 $2,555,686.89
$1,508,478.75 $0.00
$23,709,539.30
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
($74,799.36)
PAYROLL ACCOUNT
691.93
CHANGE FUND
200.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
($73,407.43)
INVESTMENTS:
US TREASURY Money
Market Acct.
$3,782,946.73
TIME CERTIFICATES
0.00
COMMERCIAL PAPER
0.00
LOCAL AGENCY INVESTMENT FD
20,000,000.00
TOTAL INVESTMENTS
$23,782,946.73
TOTAL CASH
$23,709,539.30
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available
for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally
adopted investment policy.
In May, 1997, the City's amount of investable surplus exceeded the LAIF limit of $20,000,000. As a result, the City had to
invest money in an alternative investment option. While other investments options are being evaluated, these funds have
been invested in a US Treasury sweep account through Wells Fargo Bank. These funds are "swept" on a daily basis from
the City's bank accounts and invested overnight into an investment pool of US Treasury notes. Interest will be creditied
to the City's bank account on a monthly basis.
L.A.I.F - Effective Yield for March 1998 5.680%
L.A.I.F - Effective Yield for April 1998 5.672%
Money Market -Effective Yield for March 1998 4.798%
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
April 30, 1998
(page 2)
INVESTMENT: DEFERRED COMPENSATION ACCOUNT (AS OF 3/31/98)
ICMA Retirement Corporation - 457 Plan:
AGGRESSIVE OPPORTUNITY FUND
8,471.70
INTERNATIONAL FUND
9,691.33
OVERSEAS EQUITY INDEX FUND
6,493.72
GROWTH STOCK FUND
123,497.81
MID/SMALL CO. INDEX
9,389.51
BROAD MARKET FUND
21,029.85
500 STOCK INDEX FUND
3,294.96
EQUITY INCOME FUND
12,566.10
ASSET ALLOCATION FUND
46,672.38
SOCIAL RESPONSIBILITY FUND
0.00
CORE BOND FUND
20,458.58
US TREASURY FUND
9,547.15
CASH MANAGEMENT FUND
3,223.54
PLUS FUND
364,309.28
GUARANTEED FUND
0.00
CONSERVATIVE GROWTH
1,590.51
TRADITIONAL GROWTH
14,824.55
MS MOMTM GROWTH
3,274.48
MS CAPITAL APPRECIATION
8,736.40
MS GROWTH
2,558.82
MS CONTR GROWTH
3,437.44
MS GROWTH & INCOME
12,204.27
MS SP SITUATION
3,465.64
TOTAL OF DEPOSITS 688,738.02
Note: These investment options are at the discretion of the employees.
Due to the complexity of the funds, which are solely handled by ICMA, the City is only reporting the balances available in
in the various instruments
The reporting period reflects the most current quarter reported by ICMA to the City.
TOTAL CASH AND INVESTMENTS
$24,398,277.32
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
)errence L. Belanger, Treasurer
LOCAL AGENCY INVESTMENT FUND*
SUAEW"Y OF ACTIVITY
MARCH 1998
BEGINNING BALANCE DEPOSITS WITHDRAWALS MONTH END BALANCE
$11,405,006,554.00 $991,870,000.00 $1,154,239,738.59 $11,242,636,815.41
'Local Agency Investment Fund Invested Through Pooled Money Invesm W Account
0
POOLED MONEY INVESTMENT ACCOUNT
SUMMARY OF INVESTMENT DATA
,
A COMPARISON OF MARCH 1998 WITH MARCH 1997
;
(Dollars in Thousands)
Average Daily Portfolio
$28,780,961
$28,119,688
+S661,273
Accrued Earnings
$138,852
$133,274
+$5,578
Effective Yield
5.680
5.580
+.10
Average Life—Month End (in days)
197
246
-49
Total Security Transactions
Amount
$16,987,472
$10,751,192
+$6,236,280
Number
377
248
+129
Total Time Deposit Transactions
Amount
$652,695
$131,900
+$520,795
Number
57
28
+29
Average Workday Investment Activity
$801,826
$518,243
+$283,583
Prescribed Demand Account pPI—es
For Services
5187,139
5152,758
+S34,381
For Uncollected Funds
$134,490
$165,589
-$31,099
LOCAL AGENCY INVESTMENT FUND*
SUAEW"Y OF ACTIVITY
MARCH 1998
BEGINNING BALANCE DEPOSITS WITHDRAWALS MONTH END BALANCE
$11,405,006,554.00 $991,870,000.00 $1,154,239,738.59 $11,242,636,815.41
'Local Agency Investment Fund Invested Through Pooled Money Invesm W Account
Repurchase Agmcn ants, Time Deposits. AB 55 & General Fund loans, and
Reverse Repurchase agreernents are carried at portfolio gook value (carrying cost).
Cc.Unc-L-s of Deposit (CDs), Bank Notes (BNs), and Cwwwcial Paper (CPS) Was
then 90 days are carried at portfolio Gook value (carrying cost). Interest accrued
from the data of purchase on CDs and BNs under 90 days is not included.
V>
State of California
r ,
,
Pooled
Money Investment Account
Market Valuation
4'
3/31198AM
_
United States Treasury:
BBs
$
2,420,964,781.00
$
2,464,604,902.75
NA
Strips
$
73,184,450.00
$
94,391,750.00
NA
Notes
$
5,185,272,399.31
$
5,187,804,590.00
S
61,580,066.11
Federal Agency:
Bonds
$
1,593,880,329.46
$
1,593,119,030.00
$
24,069,016.67
Floaters
$
170,000,000.00
$
169,982,500.00
$
1,231,870.00
MBS
$
139,691,213.65
$
140,111,750.69
$
824,216.11
GNMA
$
2,477,668.49
$
2,853,012.95
$
24,411.95
SBA
$
222,809,965.64
S
224,143,252.69
$
2,228,877.28
FHLMC PC
$
24,002,273.39
$
25,677,024.45
$
385,379.49
Discount Notes
$
1,196,606,353.02
$
1,220,259,747.78
NA
Bankers Acceptances
$
187,055,751.78
$
187,055,751.78
NA
Corporate:
Bonds
$
972,299,704.50
$
971,913,325.45
S
16,394,259.63
Floaters
$
561,887,374.49
$
562,417,597.50
$
2,832,615.45
CDs
$
5,697,899,056.71
$
5,695,075,704.72
$
70,227,184.69
Bank Notes
$
1,025,000,000.00
$
1,024,796,984.00
$
16,104,944.44
Repurchase Agreements
$
-
$
-
NA
Time Deposits
$
1,277,390,000.00
$
1,277,390,000.00
NA
AS 55 & GF Loans
$
1,620,452,146.00
$
1,620,452,146.00
NA
Coviniai ial Paper
$
6,657,785,847.58
$
6,664,904,125.38
NA
Reverse Repurchase
$
(669,943,000.00)
$
(669,943,000.00)
$
(1,409,861.75)
TOTAL
$
28,358,716,315.02
$
28,457,010,196.14
$
194,492,980.07
Estimated Market Value
Including Accrued Interest
$
28,651,503,176.21
Repurchase Agmcn ants, Time Deposits. AB 55 & General Fund loans, and
Reverse Repurchase agreernents are carried at portfolio gook value (carrying cost).
Cc.Unc-L-s of Deposit (CDs), Bank Notes (BNs), and Cwwwcial Paper (CPS) Was
then 90 days are carried at portfolio Gook value (carrying cost). Interest accrued
from the data of purchase on CDs and BNs under 90 days is not included.
POOLED MONEY INVESTMENT ACCOUNT
SUMMARY OF INVESTMENT DATA
A COMPARISON OF APRIL 1998 WITH APRIL 1997
(Dollars in Thousands)
LOCAL AGENCY INVESTMENT FUND*
SUMMARY OF ACTIVITY
APRIL 1998
BEGINNING BALANCE DEPOSITS WITHDRAWALS MONTH END BALANCE
$11,242,636,815.41 $1,837,550,603.17 $1,111,103,888.76 $11,969,083,529.82
,*Local Agency Investment Fund Invested Through Pooled Money Investment Account
APRIL 19"
APRIL 2997
CHANGE
Average Daily Portfolio
$29,141,554
$27,976,577
+ $1,164,977
Accrued Earnings
$135,861
$129,040
+$6,821
Effective Yield
5.672
5.612
+.06
Average Life—Month End (in days)
185
227
-42
Total Security Transactions
Amount
$21,130,580
$20,206,701
+$923,879
Number
490
470
+20
Total Time Deposit Transactions
Amount
$708,600
$237,190
+$471,410
Number
43
30
+13
Average Workday Investment Activity
$992,690
$929,268
+$63,422
Prescribed Demand Account Balances
For Services
$147,112
$135,537
+$11,575
For Uncollected Funds
$256,261
$228,662
+$27,599
LOCAL AGENCY INVESTMENT FUND*
SUMMARY OF ACTIVITY
APRIL 1998
BEGINNING BALANCE DEPOSITS WITHDRAWALS MONTH END BALANCE
$11,242,636,815.41 $1,837,550,603.17 $1,111,103,888.76 $11,969,083,529.82
,*Local Agency Investment Fund Invested Through Pooled Money Investment Account
State of California
Pooled Money Investment Account
Market Valuation
4/30/98
.. ��
;ICanrying.Cost Plus
Ac6vedinterest-Pumh.
AAadielU Interest
United States Treasury:
Bilis
$
2,611,189,781.00
$
2,666,575,499.96
NA
Strips
$
73,184,450.00
$
94,814,850.00
NA
Notes
$
4,784,934,866.37
$
4,788,601,800.00
$
66,295,031.09
Federal Agency:
Bonds
$
1,686,013,619.91
$
1,685,492,692.30
$
21,449,036.90
Floaters
$
170,000,000.00
$
169,887,300.00
$
2,015,980.40
MBS
$
135,914,312.02
$
136,290,320.63
$
801,554.70
GNMA
$
2,395,191.15
$
1 2,748,674.57
$
23,668.91
SBA
$
220,962,834.51
$
222,679,651.58
$
2,210,760.58
FHLMC PC
$
23,547,027.89
$
25,187,278.23
$
378,127.96
Discount Notes
$
1,196,606,353.02
$
1,225,773,105.56
NA
Bankers Acceptances
$
280,692,045.13
$
280,692,045.13
NA
Corporate:
Bonds
$
979,129,611.58
$
978,795,096.93
$
12,569,258 44
Floaters
$
571,528,066.67
$
572,181,982.50
$
4,183,730.12
CDs
$
7,229,699,443.58
$
7,225,722,049.66
$
4,670,942.77
Bank Notes
$
1,425,000,000.00
$
1,424,935,039.00
$
739,111.10
Repurchase Agreements
$
-
$
-
NA
Time Deposits
$
1,416,390,000.00
$
1,416,390,000.00
NA
AB 55 & GF Loans
$
1,711,742,505.00
$
1,711,742,505.00
NA
Commercial Paper
$
8,994,653,173.34
$
8,997,374,979.44
NA
Reverse Repurchase
$
(676,432,500.00)
$
(676,432,500.00)
($4,021,476 57)
TOTAL - $ 32,837,150,781.17 $ 32,949,452,370.49 $ 111,315,726.40
Estimated Market Value Including Accrued Interest $ 33,060,768,096.89
Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and
Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
Certificates of Deposit (CDs), Bank Notes (BNs), and Commercial Paper (CPs) less
than 90 days are carried at portfolio book value (carrying cost). Interest accrued
from the date of purchase on CDs and BNs under 90 days is not included.
Q8 E' Y 13 P11 2: 15
May 11, 1998
TO: City of Diamond Bar
ATTENTION: Tommye Nice, Deputy City Clerk
RE: Claim
Santoya v. City of Diamond Bar
Claimant
John Santoya
D/Event
06 -May -98
Recd Y/Office
06 -May -98
Our File
S-97223-DBK
We have reviewed the above captioned claim and request that you take the action indicated
below:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any
questions please contact the undersigned.
Very truly yours,
CARL WARREN & COMPANY
C
Dwight J. Kunz
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WARREN & CO.
CLAIMS MANACEMENT•CLAIMS ADJUSTERS
750 The City Drive • Ste 400.Orange, CA 92888
Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180
CLAIM FOR DAMAGES ii CLAIMt v,
TO PERSON OR PROPERTY
INSTRUCTIONS
1. Claims for death, injury to person or to personal property must be filed not
later than 6 r+oe. after the occurrence. (Gov. Code Sec. 911.2) p y
2. Claims for damages to real property must be filed not later than 1 year after the i rri i ' 6 i i 2: t 7
occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claim form must be signed on page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET.
7. Claim must be filed with City CIerk. (Gov. Code Sec. 915a)
To: The City of Diamond Bar
Name of Claimant Age of Claimant (if natural person)
n
Sov,S&A�Oyd 9 J
Home Address of Claimant City and State Home Telephone Number
Hof 2'7 ra,vu�iv2 f�► uev-S Ide C0. 9 -1 &L — 9/0tl
Business Address of Claimant C' p and State 928Sb Bu:iness Telephone Number
3g20 rro';a& n� SiJ��P C �0V61, ►�/Ji Cts `7 9'g3_Q�63
Give address to which you desire notic or communications to be sent regarding this claim.
f
Of u , � V fk � l i ;)9 s �� Geo i � �° Vrtl
`z was 4(lzioeI1-� nb
How did DAMAGE or INJURY occur? Give full particulars.
(10f -ed ecL�qA � (n �� c Co c ks ®r Avnk
When did DAMAGE or INJURY occur? Give full particulars, date, time of day:
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give
street names and addresses and measurements from landmarks: m
'5— las y, )1,6-
A -hat particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or
damage, if known: /' II--
yvt L oy -e-p- OV- 0J6WJV1 `PN re--�u-se4 4o r'�n�i n i h1 Stein
�e���c �c�v,�� Pad 3 f�ZaS�
What DANILILGE cr INJURIES do you claim resulted? Give full extent of injuries or damages claimed:
Cvo-c kJ W; /c/
Wilat AN10t:tiT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of
computation:
U A Kocvv-, CX -�v fqaLi ✓ o ✓ X' pig
Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of
computation:
V
i J �t7 t
,M ko�v
SEE PAGE 2 (OPER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
Insurance payments received, if any I names of Insurance Company:
Expenditures made on account of accident or injury: (Date—Item) (Amount)
Name and address of Witnesses, Doctors and Hospitals:
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, Fast, South, and West; indicate place of
accident by "X" and by showing house numbers or distances to street corners.
If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourself
or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A-1•• and location of yourself or your
vehicle at the time of the accident by "B-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant.
C URf3->
FOR AUTOMOBILE 4CCIDENTS
ff�
trc,ve (n6 no &0
pr's (f S i' n Gly e e coat �p?
r,�) hd shreic�
FOR OTHER ACCIDENTS
SIDEWALK
Signature of Claimant or person filing on his behalf giving
relations 'p to Claimant:
r-- � T`nc i.+r•C^ nr ^T. cn ..77-lr'tT --r-r V r -r rnv t• --
PARKWAY
SIDEWALK_
Typed Name:
moo" Sal �Vya
/ CURB-}
Date
s/6 /q�
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA N0. (-5
TO: Honorable Mayor and Members of the City Council
MEETING DATE: June 2, 1998 REPORT DATE: May 26,1998
FROM: Terrence L. Belanger, City Manager
TITLE: Notice of Completion for Brea Canyon Road and Pathfinder Road Street Rehabilitation Project
SUMMARY: The City Council, on June 17, 1997, awarded a construction contract in the amount of
$553,903.40 to Calmat Company for the Brea Canyon Road and Pathfinder Road Street Rehabilitation Project
The final construction contract amount was $519,096.67. On March 13, 1998 the final job walk was conducted
to determine the adequacy of all constructed improvements.
RECOMMENDATION: It is recommended that the City Council accept the work performed by Calmat
Company and authorize the City Clerk to file the proper Notice of Completion and release any retention
amounts per previously approved plans and specifications.
LIST OF ATTACHMENTS: Staff Report
_ Public Hearing Notification
Resolution(s)
_ Bid Specifications( -..tic a r m.)
_ Ordinances(s)
X Other. Notice of Completion
Maintenance Bond/Change Order #1
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
REVIEWED BY:
Terrer re L. Belanger mes DeStefanc
City Manager Deputy City Manaber
C1WP60\UMAKAYIAQPN-981NotcBRCY.602
I Yes _ No
Majority
WA _ Yes _ No
WA —Yes _ No
N/A ^ Yes _ No
David G. Liu
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: June 2, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Notice of Completion for Brea Canyon Road and Pathfinder Road Street
Rehabilitation Project
ISSUE STATEMENT:
File and Submit for Recordation a Notice of Completion for Brea Canyon Road and Pathfinder
Road Street Rehabilitation Project
RECOND4ENDATION:
It is recommended that the City Council accept the work performed by Calmat Company, and
authorize the City Clerk to file the proper Notice of Completion and release any retention amounts
per previously approved plans and specifications.
FINANCIAL SUMMARY:
This process of filing Notice of Completion has no financial impact on the City's 1997-1998
budget. Calmat has posted a $90,000 Maintenance Bond to guarantee the Pathfinder Road
pavement for a period of three (3) years.
BACKGROUND/DIS CUSSION:
The City Council, at their regular meeting of June 17, 1997, awarded the contract in the amount
of $553,903.40 to Calmat Company, the lowest responsible bidder. The final construction
contract amount was $519,096.67. On March 13, 1998, a final job walk was conducted with
Calmat Company to determine the adequacy of all constructed improvements.
While evaluating the new pavement, fine transverse cracks were observed in the median area of
Pathfinder Road between SR -57 northbound on/off ramps and Evergreen Springs Drive. The
City's consultant, Norris-Repke, Inc., retained LaBelle Marvin, a professional pavement
engineering firm, to conduct an evaluation of the Pathfinder pavement. LaBelle Marvin stated that
during the initial one to three years of use there is a potential for rutting within the pavement
surface. LaBelle Marvin recommended that the contractor be required to extend the warrantee for
workmanship and materials to include pavement deformation up to three years.
NOTICE OF COMPLETION
BREA CANYON ROAD AND PATHFINDER ROAD
PAGE 2
In concurrence with the Consultant's recommendation, staff prepared a contract change order to
require Calmat Company to extend the Pathfinder Road pavement warrantee from one (1) year
to three (3) years. Calmat has signed the contract change order. Additionally, the City has
received a 3 -year maintenance bond in the amount of $90,000 for the period of the warrantee
coverage as a condition of the filing of the Notice of Completion.
Prepared By:
nswid (T. U11
C: �wPbo�I.uinAKAlncCA-9 ntldcsRclr.602
RECORDING REQUESTED BY
AND V4113NRECORDED MAIL TO
UAW CITY OF DIAMOND BAR
rimer 21660 EAST COPLEY DRIVE, STE. 100
Aanmeas
anrA DIAMOND BAR CA 91765-4177
RAW
F—vv—v z:1 414rjKl1 4WW:f1'
SPACE ABOVE THIS L M FOR RECORDERS USE
NOTICE OF COMPLETION
Naboe pursusat b Civil Code Scotian 3093, must be filed within 10 days aArr mmpeliom
Noone ie hereby givm that
1. The undersigned is the owner or corporate o@'ica of the owns of the inlerestt or sshffi awed below in the properly hmaimmiler deacnbed
2. The fnY nine ofthe owner is City of Diamond Aar
3. The lir addressofthe awner is 21660 Rsat CQ,p14r T)i ive. Suite 100
Dinmond Rar, CA 91765
♦. The name ofrhe' ' 'or state of the owner is; In fee.
(If edur Gm 6a, skis "Is 6r" and:sat, for Bungle, " dmw under ooerud ofp-chmm," a "Iwsae")
5. The fu5 name and f dl-Adreasea of all persons, if ury, who hold tide with the undersigned m joint ienenh or m leaanis in common arc.
NAWS ADDRESSES
6. Awork ofimprova na ton the pmpaty hembiffi a dssrnbed was com*W on March 13.1995 The work done was:
Urea Canyon Road and Pathfinder Road Street Rehabilitation PrQject
7. The nun of the contractor, if any, for such work of impeovememt was Calmat Compat1Y
(Ifaoaook"arfor Week otimprovenumaawhole,hum "Dome) (D-afContact)
a. The properly on which acid work of improvement was oompeed is in the City of Diarnord Bar, CwNy of La Angeles, State of
C.lironis, and is dsscnbed as fouawws: Urea Canyon Road and Pathfinder Road Street Rehabilitation
Project
9. The street address of esid poperty is
Dated:
vai6ration for todivi3al Ower
(If oo mom addren hm bum officially arigmed, iorat "moms")
CITY OF DIAMOND BAR
Sigoatt M d awmr or mporW 4ffim ofower surd o paapsph 2 rbu aper
VERIFICATION
the urdereigned, my. I am the DQputy Director of Public Works the dmdarant of the forego no
("mridwot oC. bfamagr aC.'A Ferenc d".'Owar d. Ms.)
noboe of ocmpedon, I have mad said notice of eornpetion and know the conhah gusset dr euro aim of my own knowledge.
I dedue undoof
penally perjury that the foregoing is true and corraot.
Execssedan I9_at Diamond Aar ,Caumus.
Come ofugaahnw) (City "here siprd)
(Paaosal dp dun 9fam individual who is rmmarimg thattha commum of
the notice of completion am hue)
QAWPW42OAXAWIOICC0RMNaWWY.*2
DO NOT RECORD
REQUIREMENTS AS TO NOTICE OF COMPLETION
A notice of completion must be Sled for r000rd WnIiIN 10 DAYS after completion of toe wort of bup ow
(to be computed wrchuive of the day cf completion), as provided in Civil Cede Section 3093.
The "owns' who mardge for record a notioe of completion of a building or odw work of inr_.� mew nos owner (or W
a covesor in intetert at tom dab the notion ie Sled) m whoa bdulf the work was dors, though his owmwshry a kms tbam the fes tide. Per
w=Wk, if A is do owner in fee, and B, i e undera laws, Baum a buNing te be constructed, dm B, or whopm ho moondW iohie
interest st the date the notice is filed, mud Sk the notice.
If the owmahip is in two «mase passu as joint * mb or tomb ion oommom, tte notice may bo signori by amy ae of the oo-
owners (m fad, dw foregoing form is designed Sr giving of the notice by only one oobnont)6 but the nares and addresses oftoe other an.
amm mud be doted in paragraph S of the Sxm.
Note that any Notice of Compktiom send by a successor in interest shall rasaw the coma and addresses of his transferor or
tnoafe ma.
In puagwphs 3 and S, the fug addrew called for should include Bred mmnbae, city, county and dab.
As to parawaphw 6 and 7, dtiw Ram whould be and a* whore to notice of oomplWan amvaw the wort of , __yes a s whols.
Ift notice is In be gi%w a* ofoompk m oft partkuhrconhaet, where too work of in4w._ k wands purwrM ton two or mom original
conttacb, that this form mud be modified as fogows:
(1) Strike the works 'A Work of improvarmtl Sam paragraph 6 and imwt a general dol emad of the kind of work done or
meterids furnished pursuant to such contract (e.g., "The foundations for the i..yawvo.—A A
(2) Insert the name of the connector under the particuly contract in pararsO 7.
In paragraph 7 ofnhe notice, insert the name of the contractor for the work of impovmmt as a wholes No comtraciors come need
be given if ibm is no gecaml com motor, e.g.., on so -caged "owna-butldo jobs."
In paragraph 9, insert dw fug k d description, not merely a street addmn or tax desor4don. Refer to doed or policy of title
iruurance. If the space provided for description is rot suffident, a rider may be attached.
In panagrapo 9, show dor shat address, if any, assigned to the property by my competent public or paywro ental wtlwrity.
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. L-A
TO: Honorable Mayor and Members of the City Council Manager
MEETING DATE: June 2,1998 REPORT DATE: May 26,1998
FROM: Terrence L. Belanger, City Manager
TITLE: Diamond Bar Boulevard Rehabilitation Between Palomino Drive and Northerly City Limit at Temple
Avenue
SUMMARY: Diamond Bar Boulevard, between Palomino Drive and northerly City Limit at Temple Avenue, is
in need of pavement rehabilitation. On April 7, 1998 the City Council authorized staff to advertise for bids for
the Diamond Bar Boulevard Rehabilitation Project At this time, the City proposes to award a construction
contract to the lowest responsible bidder.
RECOMMENDATION: That the City Council (a) authorize staff to increase the Capital Improvement Projects
Fund/Budget to an amended total project budget of $784,167.00; and (b) award a construction contract to All
American Asphalt in the amount not -to -exceed $628,226.00, and provide a contingency amount of $63,000.00
for project change orders to be approved by the City Manager, for a total authorization amount of $691,226.00.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
_Resolution _ Bid Specifications (on file in City Clerk's Office)
Ordinances(s) _ Other
�- Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
REVIEWED BY:
Terrbnce L. Belange
City Manager
Alof
Ja s DeStefano
Deputy City Manager ,
C: kW?60URMAKAYNAGnl-9s\DBmbabw.602
I Yes —No
Majority
WA —Yes —No
N/A —Yes —No
—Yes I No
avid . Liu
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: June 2,1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Diamond Bar Boulevard Rehabilitation Between Palomino Drive and Nodwy City
Limit at Temple Avenue
ISSUE STATEMENT:
The City proposes to award a contract for the Diamond Bar Boulevard Rehabilitation Between Palomino Drive
and Northerly City Limit atTemple Avenue to All American Asphalt, the lowest responsible and most qualified
bidder.
RECOMMENDATION:
That the City Council (a) authorize staff to increase the Capital Improvement Projects Fund/Budget to an
amended total project budget of $784,167.00; and (b) award a construction contract to All American Asphalt
in the amount not -to -exceed $628,226.00, and provide a contingency amount of $63,000 for project change
orders to be approved by the City Manager, for a total authorization amount of $691,226.00.
FINANCIAL SUMMARY:
Currently, the allocated project budget is as follows:
Gas Tax $ 102,500
Prop. A $ 30,000
Prop. C $ 325,000
SLTPP Grant $ 42.500
TOTAL AVAILABLE FUNDS $ 500,000
The amended total project budget is recommended as follows:
SLTPP* $ 154,167
PROPOSITION A $ 30,000
PROPOSITION C: $ 600.000
AMENDED TOTAL AVAILABLE FUNDS** $ 784,167
DIAMOND BAR BLVD. REHABILITATION
JUNE 2,1998
PAGE 2
* The State -Local Transportation Partnership Program (SLTPP) was implemented in 1989 to encourage local
agencies to fund and construct transportation improvement projects both on and off the State Highway System
In March of 1997, a grant was applied for and approved by the State for Cycle 8 of the SLTPP Program. For
Cycle 8, the reimbursement ratio is 24.54%. Based on eligible construction amount of $628,226.00,
$154,167.00 State share fund will be provided towards the improvements of Diamond Bar Boulevard Street
Rehabilitation Project SLTPP Funds come from the State Highway Account (at a level of approximately
$200,000,000 per fiscal year).
*'The amended budget will be adequate to fund the construction, construction administrationlnspection and
design costs.
BACKGROUNDIDISCUSSION
On April 7,1998, the City Council authorized staff to advertise and receive bids for the Diamond Bar Boulevard
Rehabilitation Between Palomino Drive and Northerly City Limit at Temple Avenue. In response to the
advertisements, a total of twelve (12) contractors obtained plans and specifications for the project
Formal bids were received and opened on May 6,1998 from nine (9) firms. This project includes the utilization
of asphalt concrete overlay of 2" thickness with pavement reinforcing fabric over 3/4" leveling course, and
localized reconstruction of existing pavement
The bids received were as follows:
Company
Base Bid Amount
1.
All American Asphalt
$ 628,226.00
2.
Sequel Construction
$ 638,790.00
3.
Calmat Company
$ 652,944.00
4.
Excel Paving
$ 663,749.00
5.
Gentry Brothers Inc.
$ 680,250.00
6.
Mobassaly Engineering
$ 686,070.00
7.
Madison Paving
$ 697,429.50
8.
Silvia Construction Inc.
$ 711,206.00
9.
Vance Corporation
$ 789,250.00
The bid of $628,226.00, submitted by All American Asphalt, has been determined by staff to be the lowest
responsible bid. All American Asphalts references have been contacted and staff has received favorable
responses.
Prepared By:
David G. Liu
C:IWP601UNDAKAYICCR-98WBrehab.602 2
AGREEMENT
The following agreement is made and entered into, in
duplicate, as of the date executed by the Mayor and attested to by
the City Clerk, by and between AT•T. AMF'RICAN ASPHAT-T
hereinafter referred to as the "CONTRACTOR" and the City of Diamond
Bar, California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals,
bids were received, publicly opened, and declared on the date
specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR
AT•T• AMERICAN ASPHALT and;
WHEREAS, City has authorized the Mayor to execute a written
contract with CONTRACTOR for furnishing labor, equipment and
material for the DIAMOND BAR BOUT•FVARD RrHARIT.ITATION PROJrCT FROM
PAT�OMINO DRIVE TO NORTHERLY CITY LIMIT AT TEMPT.E AVENUE:
in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants
herein contained, it is agreed:
I. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all
necessary labor, tools, materials, appliances, and equipment for
and do the work for the DIAMOND BAR ROUTYVARn RFHARIT.ITATION
PROJECT FROM PALOMINO DRIVE• TO NORTHERT•Y CITY T•IMIT AT TFMPT•r
AVFNUr in the City of Diamond Bar. The work to be performed in
accordance with the plans and specifications, dated APRIL 7. 1998,
(The Plans and Specifications) on file in the office of the City
Clerk and in accordance with bid prices hereinafter mentioned and
in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Plans and Specifications are incorporated herein by reference
and made a part hereof with like force and effect as if set forth
in full herein. The Plans and Specifications, CONTRACTOR'S
Proposal dated April 29, 1998, together with this written
agreement, shall constitute the contract between the parties. This
contract is intended to require a complete and finished piece of
work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall
be performed by the CONTRACTOR whether set out specifically in the
contract or not. Should it be ascertained that any inconsistency
exists between the aforesaid documents and this written agreement,
the provisions of this written agreement shall control.
1
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within NINETY
(90) calendar days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of
liquidated damages in the amount of five hundred ($500.00) dollars
for each calendar day the work remains incomplete beyond the
expiration of the completion date. City may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR
under this agreement. Progress payments made after the scheduled
date of completion shall not constitute a waiver of liquidated
damages.
4. INSURANCE: The CONTRACTOR shall not commence work under
this contract until he has obtained all insurance required
hereunder in a company or companies acceptable to City nor shall
the CONTRACTOR allow any subcontractor to commence work on his
subcontract until all insurance required of the subcontractor has
been obtained. The CONTRACTOR shall take out and maintain at all
times during the life of this contract the following policies of
insurance:
a. Workers' Compensation Insurance: Before beginning
work, the CONTRACTOR shall furnish to the City a
certificate of insurance as proof that he has taken
out full workers' compensation insurance for all
persons whom he may employ directly or through
subcontractors in carrying out the work specified
herein, in accordance with the laws of the State of
California. Such insurance shall be maintained in
full force and effect during the period covered by
this contract.
In accordance with the provisions of Section 3700
of the California Labor Code, every CONTRACTOR
shall secure the payment of compensation to his
employees. The CONTRACTOR, prior to commencing
work, shall sign and file with the City a
certification as follows:
"I am aware of the provisions of Section 3700 of
the Labor Code which requires every employer to be
insured against liability for workers' compensation
or to undertake self insurance in accordance with
the provisions of that Code, and I will comply with
such provisions before commencing the performance
of work of this contract."
E
b. For all operations of the CONTRACTOR or any sub-
contractor in performing the work provided for
herein, insurance with the following minimum limits
and coverage:
1) Public Liability - Bodily Injury (not auto)
$500,000 each person; $1,000,000 each
accident.
2) Public Liability - Property Damage (not auto)
$250,000 each person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury
$500,000 each person; $1,000,000 each
accident.
4) CONTRACTOR'S Protective - Property Damage
$250,000 each accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000 each
person; $1,000,000 each accident.
6) Automobile - Property Damage $250,000 each
accident.
C. Each such policy of insurance provided for in
paragraph b. shall:
1) Be issued by an insurance company approved in
writing by City, which is admitted to do
business in the State of California.
2) Name as additional insured the City of Diamond
Bar, its officers, agents and employees, and
any other parties specified in the bid
documents to be so included;
3) Specify it acts as primary insurance and that
no insurance held or owned by the designated
additional insured shall be called upon to
cover a loss under the policy;
4) Contain a clause substantially in the
following words:
"It is hereby understood and agreed that this
policy may not be canceled nor the amount of
the coverage thereof reduced until thirty (30)
days after receipt by City of a written notice
K.
of such cancellation or reduction of coverage
as evidenced by receipt of a registered
letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in
subparagraph a. shall contain an endorsement which:
1) Waives all right of subrogation against all
persons and entities specified in subparagraph
4.c.(2) hereof to be listed as additional
insureds in the policy of insurance provided
for in paragraph b. by reason of any claim
arising out of or connected with the
operations of CONTRACTOR or any subcontractor
in performing the work provided for herein;
2) Provides it -shall not be canceled or altered
without thirty (30) days' written notice
thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the
date of the notice of award of the Contract,
deliver to the City Manager or his designee the
original policies of insurance required in
paragraphs a. and b. hereof, or deliver to the City
Manager or his designee a certificate of the
insurance company, showing the issuance of such
insurance, and the additional insured and other
provisions required herein.
5. PRFVAIT.ING WAGE: Notice is hereby given that in
accordance with the provisions of California Labor Code, Division
2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required
to pay not less than the general prevailing rate of per diem wages
for work of a similar character in the locality in which the public
works is performed, and not less than the general prevailing rate
of per diem wages for holiday and overtime work. In that regard,
the Director of the Department of Industrial Relations of the State
of California is required to and has determined such general
prevailing rates of per diem wages. Copies of such prevailing
rates of per diem wages are on file in the Office of the City Clerk
of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive,
Diamond Bar, California, and are available to any interested party
on request. City also shall cause a copy of such determinations to
be posted at the job site.
4
The CONTRACTOR shall forfeit, as penalty to City, not
more than twenty-five dollars ($25.00) for each laborer, workman or
mechanic employed for each calendar day or portion thereof, if such
laborer, workman or mechanic is paid less than the general pre-
vailing rate of wages hereinbefore stipulated for any work done
under this Agreement, by him or by any subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the
provisions of Section 1777.5 of the Labor Code, and in accordance
with the regulations of the California Apprenticeship Council,
properly indentured apprentices may be employed in the performance
of the work.
The CONTRACTOR is required to make contribution to funds
established for the administrative of apprenticeship programs if he
employs registered apprentices or journeymen in any apprenticeable
trade on such contracts and if other CONTRACTOR'S on the public
works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply
with the requirements of Sections 1777.5 and 1777.6 in the
employment of apprentices.
Information relative to apprenticeship standards, wage
schedules and other requirements may be obtained from the Director
of Industrial Relations, ex -officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall
constitute a legal day's work for all workmen employed in the
execution of this contract, and the CONTRACTOR and any sub-
contractor under him shall comply with and be governed by the laws
of the State of California having to do with working hours set
forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code
of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City,
twenty-five dollars ($25.00) for each laborer, workman or mechanic
employed in the execution of the contract, by him or any sub -
CONTRACTOR under him, upon any of the work hereinbefore mentioned,
for each calendar day during which the laborer, workman or mechanic
is required or permitted to labor more than eight (8) hours in
violation of the Labor Code.
8. TRAVET, AND SUBSISTENCE PAY: CONTRACTOR agrees to pay
travel and subsistence pay to each workman needed to execute the
work required by this contract as such travel and subsistence
payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
5
9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its
officers, agents and employees ("Idemnitees") shall not be
answerable or accountable in any manner for any loss or damage that
may happen to the work or any part thereof, or for any of the
materials or other things used or employed in performing the work;
or for injury or damage to any person or persons, either workmen or
employees of the CONTRACTOR, of his subcontractor's or the public,
or for damage to adjoining or other property from any cause
whatsoever arising out of or in connection with the performance of
the work. The CONTRACTOR shall be responsible for any damage or
injury to any person or property resulting from defects or
obstructions or from any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and
will hold and save Indemnitees harmless from any and all actions,
claims, damages to persons or property, penalties, obligations or
liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision, or other organization
arising out of or in connection with the work, operation, or
activities of the CONTRACTOR, his agents, employees, subcontractors
or invitees provided for herein, whether or not there is concurrent
passive or active negligence on the part of City. In connection
therewith:
a. The CONTRACTOR will defend any action or actions
filed in connection with any such claims, damages,
penalties, obligations or liabilities and will pay
all costs and expenses, including attorneys' fees
incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment
rendered against the CONTRACTOR or Indemnitees
covering such claims, damages, penalties,
obligations and liabilities arising out of or in
connection with such work, operations or activities
of the CONTRACTOR hereunder, and the CONTRACTOR
agrees to save and hold the Indemnitees harmless
therefrom.
C. In the event Indemnitees are made a party to any
action or proceeding filed or prosecuted against
the CONTRACTOR for damages or other claims arising
out of or in connection with the work, operation or
activities hereunder, the CONTRACTOR agrees to pay
to Indemnitees and any all costs and expenses
incurred by Indemnitees in such action or
proceeding together with reasonable attorneys'
fees.
N
So much of the money due to the CONTRACTOR under and by
virtue of the contract as shall be considered necessary by City may
be retained by City until disposition has been made of such actions
or claims for damages as aforesaid.
This indemnity provision shall survive the termination of
the Agreement and is in addition to any other rights or remedies
which Indemnitees may have under the law.
This indemnity is effective without reference to the
existence or applicability of any insurance coverages which may
have been required under this Agreement or any additional insured
endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming
under or through it, hereby waives all rights of subrogation and
contribution against the Indemnitees, while acting within the scope
of their duties, from all claims, losses and liabilities arising
our of or incident to activities or operations performed by or on
behalf of the Indemnitor regardless of any prior, concurrent, or
subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735,
no discrimination shall be made in the employment of persons in the
work contemplated by this Agreement because of the race, color or
religion of such person. A violation of this section exposes the
CONTRACTOR to the penalties provided for in Labor Code Section
1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the
CONTRACTOR for furnishing all material and doing the prescribed
work the unit prices set forth in the Price Schedule in accordance
with CONTRACTOR'S Proposal dated April 29, 1998.
12. ATTORNEY'S FEES: In the event that any action or
proceeding is brought by either party to enforce any term of
provision of the this agreement, the prevailing party shall recover
its reasonable attorney's fees and costs incurred with respect
thereto.
13. TERMINATION: This agreement may
City, without cause, upon the giving of
Termination" to CONTRACTOR at least thirty
date of termination specified in the notice.
termination, CONTRACTOR shall only be paid
and expenses necessarily incurred prior to
termination.
7
be terminated by the
a written "Notice of
(30) days prior to the
In the event of such
for services rendered
the effective date of
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement with all the formalities required by law on the
respective dates set forth opposite their signatures.
State of California
"CONTRACTOR'S" License No. 267073 A
Date
By:
ALL AMERICAN ASPHALT
400 F. 6TH STRFFT
P.O. BOX 2999
CORONA CA 91718-95129
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
Date MAYOR
ATTEST:
By:
Date
CITY CLERK
CONTRACTOR'S Business Phone (909) 736-7600. FAX (909).736-7646
Emergency Phone at which
CONTRACTOR can be reached at any time
APPROVED AS TO FORM:
CITY ATTORNEY
Date
C:\WP60\LINDAGkY\AGREE-98\REHALLA-ERI CAN.602\REVISION 1995-96
11
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. �2_B
TO: Honorable Mayor and Members of the City Council Manager
MEETING DATE: June 2, 1998 REPORT DATE: May 26,1998
FROM: Terrence L. Belanger, City Manager
TITLE: Diamond Bar Boulevard Rehabilitation Between Palomino Drive and Northerly City Limit at Temple
Avenue
SUMMARY: Diamond Bar Boulevard, between Palomino Drive and northerly City limit at Temple Avenue, is
in need of pavement rehabilitation. The City Council will be awarding a construction contract to All American
Asphalt for the Diamond Bar Boulevard Rehabilitation Between Palomino Drive and Northerly City Limit at
Temple Avenue. At this time, the City proposes to award a construction administration/inspection services
contract to the most qualified consultant
RECOMMENDATION: That the City Council authorize the Mayor to enter into a Professional Services
Agreement with Dewan, Lundin and Associates for construction administration/inspection services in an
amount not -to -exceed $36,304.00 and provide a contingency amount of $3600.00 for project change orders
to be approved by the City Manager, for a total authorization amount of $39,904.00.
LIST OF ATTACHMENTS: X Staff Report
_Resolution
_ Ordinances(s)
X Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
_ Bid Specifications (on file in City Clerk's Office)
_ Other
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 415 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
REVIEWED BY:
Terrence L. Belanger les DeStefano
City Manager Deputy City Manager
C:\WP60\LINDAKAY\AGEN-98\DHrehabH.602
X Yes ! No
Majority
NIA —Yes —No
NIA —Yes —No
—Yes X No
4a;;vid �G.Liu�
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA N0.
MEETING DATE: June 2, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Diamond Bar Boulevard Rehabilitation Between Palomino Drive and Northerly City Limit at
Temple Avenue
ISSUE STATEMENT:
The City desires to retain Dewan, Lundin and Associates for the construction administration/inspection services.
RECOMMENDATION:
That the City Council authorize the Mayor to enter into a Professional Services Agreement with Dewan, Lundin and
Associates for construction administrationlnspection services in an amount not -to -exceed $36,304.00 and provide
a contingency amount of $3,600.004or contract amendment(s) to be approved by the City Manager, for a total
authorization amount of $39,904.00.
FINANCIAL SUMMARY:
The total allocated project budget is $784,167.00.
BACKGROUNDIDISCUSSION:
The City Council will be awarding a construction contract to All American Asphalt for the Diamond Bar Boulevard
Rehabilitation Between Palomino Drive and Northerly City Limit at Temple Avenue. To ensure this project will be
constructed in compliance with the approved plans and specifications, staff contacted the six (6) on-call civil
engineering firms and initiated a request for proposal (RFP) to procure an engineering firm for the construction
administrationfinspection services. The construction adnvnistration(nspection services include: video documentation,
monitoring and adherence to constriction schedule, traffic control, public educationfinformation, inspection services,
utility company coordination, and quality control.. Staff desires to retain the services of a company which will control
the project In response to the RFP a total of two (2) proposals were submitted for consideration.
Proposals from these two (2) firms were reviewed and evaluated by staff based on demonstrated track record,
adequate number of staff assigned to the job, experience of team members, ability to work with City staff, knowledge
of local conditions, involvement and familiarity with related projects, ability to keep on schedule, ability to stay within
budget, and demonstrated interest by the consultant
1
DIAMOND BAR BLVD. REHABILITATION
JUNE 2,1998
PAGE 2
The following list is the two (2) firms reviewed and discussed by staff
FIRM PROPOSED COST INSPECTOR HOURLY RATE
Dewan, Lundin & Associates $36,304.00 O $48/hr.
GFB-Friedrich & Associates $34,480.00 ® $53/hr.
Based on a construction period of 90 calendar days. The project is scheduled to begin in July.
® Based on 8 hours/day for 66 working days.
® Assumed 420 hours total based on 40 full working days and 25 half working days.
In light of the above mentioned criteria, and DL & A's prior experience with street rehabilitation projects in Diamond
Bar, it is recommended that the City award the attached professional services contract agreement to DL & A in an
amount not -to -exceed $36,304.00.
The City will implement a "Diamond Bar Boulevard Rehabilitation Hotline' and DL & A will provide the message,
monitor the calls and respond to any concerns, 7 days a week, with responses to be made within 24 hours. DL & A,
with Mr. David Hart and Mr. Wait Lundin as the project team, will closely monitor the ninety (90) calendar day
construction schedule for strict adherence, provide full-time inspection and quality control services, traffic control,
video documentation, utility company coordination, and plan and specifications review. A copy of DL & A's scope
of work and project approach has been incorporated herein for informational purpose.
Prepared By:
David G. Liu
C:IWP601LINDAKAYICCR-981d"h"n.602
`a
asphalt concrete overlay.
b) Reconstruct portion of Diamond Bar Boulevard's intersection with Highl d
Iley Road and number two northbound lane, north of inters coon,
app 'mate length 200 feet, with a 9 -inch asphalt section prior to pla meet of
levelin course and asphalt concrete overlay.
C) Recons ct northbound lanes immediately south of Temple enue with a 9 -
inch thick a halt section prior to placement of leveling urse and asphalt
concrete over) .
d) For the northbo d number two lane between alomino Drive and the
westbound Pomona reeway off -ramp, cold mil 4 -inches of existing asphalt
concrete and replace 'th 2 -inch asphalt co Crete overlay, 3/44nch leveling
course, pavement fabric a 2 -inch asph concrete overlay.
In addition, various localized areas
asphalt pavement.
project limits will be reconstructed with
Construction of improvement/sbnicbve
Itrans right -df, way will be in accordance with the
conditions of Caltrans permvided to theS lected Contractor by the City.
Improvements resulting in closuusage of the freev y on/off ramps will have to be
coordinated with Caltrans.
Construction contract do ments allow the contractor to complete the W rrk within 90 calendar
days. The Request f Proposal (RFP) indicates a start date of June 1, 199 and a completion
date of Septemb r 1, 1998, which allows a total of 66 working days excl�l ing Saturdays,
Sundays and olidays. 1
The70cal
indicates that the project will be financed by Prop A and Prop C Funds a ell as
Stat Transportation Partnership Program Fund (SLTPP).
The scope of work, as set forth in the Request for Proposal, includes construction observation
and administration in accordance with the plans and specifications, and as follows:
0
■
Coordinate and attend pre -construction meeting.
■
Coordinate with utility companies and Caltrans.
■
Provide construction inspection to ensure that the contractor is in full
compliance with the construction contract.
■
Provide plant inspection, if necessary. Plant certification does not
require presence at the plant full time. Certification by the plant will be
acceptable unless in the opinion of the observer additional inspection
is required.
■
Prepare daily inspection reports and progress photos with weekly
summary reports. Submit to the City on a weekly basis.
■
Provide videography (visual documentation) of street condition before,
during, and after the construction.
■
Maintain and update 24-hour project informational hotline.
■
Answer contractor's questions regarding design issues and
review/monitor contractor's progress and schedule.
■
Evaluate progress payments and change order requests.
■
Conduct final job walk(s) and prepare a "punch list".
■
Recommend for final acceptance of project.
■
Maintain project construction records and prepare record drawings to
be given to the City at the end of the project
0
PROJECT APPROACH
Dewan, Lundin & Associates is extremely aware of the impact the project may have on the
community. We will closely review the contractors proposed method of construction, schedule
and traffic control plans to insure that the impact to residents and commuters is minimized.
We propose a strong community relations program be established consisting of letter
notification to residences and businesses along the limits of the work, a meeting with affected
business owners prior to the start of work, and personal notification to each business and
residence at the beginning of the project.
The scope of work for the project requires the Consultant to maintain and update a 24-hour
project informational hot line. Our past experience with the City indicates that the residents of
Diamond Bar do not hesitate to voice their concern and give their input if in their opinion,
construction is not progressing smoothly. It will be the responsibility of DLA staff to monitor and
respond to this project "Hot Line".
Pre -Construction Meeting
DLA's Contract Administrator in consultation with the City staff and the contractor will
send out notifications to various agencies and utility companies to schedule the pre -
construction meeting. It will also be the responsibility of our administrator to prepare
minutes of the meeting.
Utility Coordination
Throughout the duration of the contract, DLA's observer will coordinate as necessary
with utility companies so as to ensure smooth completion of the project.
Construction Observation
DLA's observer will perform observer/administrators duties as set forth in the scope of
work for the project Guidance for the manner in which those duties are carried out are
best described in:
71
■ Plant Inspection, If Necessary
DLA will provide, if required, a plant inspector to ensure that the asphalt material to be
used conforms to project specifications.
I■ DailyMeekly Reports:
Our observer will prepare daily reports addressing progress of the project, weather
a. Project Plans and Specifications
b. Standard Specifications for Public Works Construction, 1997 Edition
C. Public Works Inspectors Manual (Published by Building News Inc.)
daily reports will be presented to the City on a weekly basis and a project log containing
Traffic Control Plan:
At the pre -construction meeting our staff will request the contractor to provide a traffic
control plan as indicated in the Technical Specifications. Project Specifications indicate
that a traffic control plan must be submitted at least two (2) weeks prior to commencing
work and approved prior to commencing work.
■ Plant Inspection, If Necessary
DLA will provide, if required, a plant inspector to ensure that the asphalt material to be
used conforms to project specifications.
I■ DailyMeekly Reports:
Our observer will prepare daily reports addressing progress of the project, weather
conditions, number of workers on site, subcontractors present on site, directions given
to Contractor and potential problems which may cause delay or extra work. Copies of
daily reports will be presented to the City on a weekly basis and a project log containing
all reports will be provided at completion of the project.
The following information is a brief summary of the items contained in the weekly project
Additional items be included if by City.
report. may requested
o Responsible parties and phone numbers:
City Project Manager Utility Company Representatives
Construction Manager General Contractor
Construction Inspector Emergency Contact
o Work in progress
o Status of project:
Time schedule Request for information
Submittals Request for clarification
o Items of discussion and correction
0 Status of change orders
I
o Status of project cost
o Status of claim
■ Provide Videography
Our staff will prepare VHS tapes to document phases of construction. This tape will be
delivered to the City at the completion of the project Photographs will also be taken
during construction. City will be provided with weekly reports highlighting and
summarizing the work performed during the week.
■ Monitor Contractor's Progress
DLA's observer will answer contractor's questions regarding design issues and review
or monitor contractor's progress and schedule. Impact to local businesses and
residences will be minimized through careful coordination with the contractor. Strict
adherence to the approved schedule will be required of the contractor. If necessary, the
contractor will be immediately notified when his progress falls behind schedule. DLA's
observer, with concurrence of City staff will immediately resolve the design issues
between the contractor and designer in order to minimize any potential delays.
■ Evaluate Progress Payments
Evaluate progress payments and change order requests. DLA's construction observer
upon receipt of contractor's progress payments will review them for accuracy. Any
revisions resulting in change orders will be brought to the City's attention prior to
authorization.
■ Conduct Final Job Walk and "Punch List"
At the completion of the project, DLA's observer will prepare a "Punch List" identifying
items to be addressed by the contractor prior to final acceptance of the job. DLA's
observer will ensure that items addressed in the "Punch List" are attended to by the
contractor.
■ Final Acceptance
Recommend for final acceptance of project.
CONSULTING SERVICES AGREEMENT
ON-CALL CIVIL ENGINEERING
THIS AGREEMENT is made as of ,June 2.1998 by and between the City of Diamond Bar, a
municipal corporation ("City") and Dewan. Lundin & Associates, ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated April 10. 1998.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its
experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein
contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed by
Consultant are as described in Exhibit "B" the Consultant's Response, dated April 21. 1998, to the City's
Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect June 2. 1998, and shall continue until
pecember 31. 1998. unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which Consultant
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be
made only after submission of proper invoices in the form specified by City. Total payment to Consultant
pursuant to this Agreement shall not exceed thirty-six thousand three hundred four dollars ($36.304.00).
4. General Terms and Conditions. In the event of any inconsistency between the provisions
of this Agreement and Consultant's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager
City of Diamond Bar
21660 East Copley Drive
Suite 100
Diamond Bar, California 91765-4177
Consultant: DL & A
Dewan, Lundin & Associates
Surender Dewan, P.E.
12377 Lewis St., #101
Garden Grove, CA 92840-4643
714 740-8840, FAX 714 740-8842
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the
conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant
shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner
agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this
Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and
interest asserted against City by reason of the independent contractor relationship created by this Agreement.
In the event that City is audited by any Federal or State agency regarding the independent contractor status of
Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor
relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including
accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from
any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to
offset against the amount of any fees due to Consultant under this Agreement any amount due to City from
Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification
arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care and
skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers,
employees, and attorneys against, and will hold and save them and each of them harmless from, and all
actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or
claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the
acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each
person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain,
and keep in full force and effect, with an insurance company admitted to do business in California and
approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with
minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as
a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent
contractors in performance of services under this Agreement; (2) property damage insurance with a minimum
limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of
$500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages
that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than
$1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00
2
or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers
shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property
damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage,
and automobile liability shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -renewed,
canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by
the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof.
Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of
this Agreement; shall be issued by an insurance company which is admitted to do business in the State of
California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating
of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance with the
minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements
indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to
beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate
standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has
agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential data
of City, private individuals, or employees of the City. Consultant covenants that all data, documents,
discussion, or other information developed or received by Consultant or provided for performance of this
Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to
City upon the termination of this Agreement. Consultant's covenant under this section shall survive the
termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a
proprietary nature specifically for and in connection with certain projects, the City shall not, except with
Consultant's prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of this
Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant under this
Agreement, or which would conflict in any manner with the performance of its services hereunder.
Consultant further covenants that, in performance of this Agreement, no person having any such interest shall
be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would
conflict in any manner with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
3
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of
this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon fifteen
(15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during
the provision of services on a particular project. The effective date of termination shall be upon the date
specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services
satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of
termination, Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel
required to perform the services under this Agreement. All of the services required under this Agreement will
be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified
to perform such services. Consultant reserves the right to determine the assignment of its own employees to
the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to
require Consultant to exclude any employee from performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in
the performance of its services and duties pursuant to this Agreement, and will comply with all rules and
regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following:
employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on
behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will
receive consideration for employment without regard to race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or
raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the
performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any
attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall
be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a written
annual administrative performance evaluation shall be required within ninety (90) days of the first
anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this
Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any
comments or complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with
4
the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may
terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more
of the conditions of performance under this Agreement shall not be a waiver of any other condition of
performance under this Agreement. In no event shall the making by City of any payment to Consultant
constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist
on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice
any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal
or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party
in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees
and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed
received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or
during regular business hours; or (b) on the third business day following deposit in the United States mail,
postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the
parties may, from time to time, designate in writing pursuant to the provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance
with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same
instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represent the entire and integrated agreement between Consultant and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement
may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by
the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEkEOF, the parties have exeemted this Agrtt=l as of the dato first
written above.
"City"
ATTEST: CITY OF DIAMOND BAR
By: By: -
City Clerk Mayor
Approved as to farm:
By;
City Attomey
"CONSULTANT''
%wan. I.u9dw+ A A.sociatys
By: -
its: 4kkd' pwl -
0AW?W4J tDAMYwGHZ-9fOlA-DDRZ"
6
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"City"
ATTEST: CITY OF DIAMOND BAR
By: By:
City Clerk Mayor
Approved as to form:
!n
City Attorney
"CONSULTANT"
Dewan. Lundin & Associates
By:
Its:
C:\WP60VINDAKAY\AGREE-98\DLA-DBRE.602
Rl
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. G
TO: Honorable Mayor and Members of the City Council
MEETING DATE: June 2, 1998 REPORT DATE: May 26, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: Resolution No. 98 -XX, A Joint Resolution of the Board of Supervisors of Los
Angeles County Acting in Behalf of Los Angeles County General Fund, Los Angeles County
Library, Los Angeles County Flood Control, Los Angeles County Consolidated Fire Protection
District, Los Angeles County Fire - FFW the Board of Directors of County Sanitation District No.
21 of Los Angeles County, and the Governing Bodies of City of Diamond Bar, Greater Los Angeles
Vector Control District, Three Valleys Municipal Water District WVWD-Improvement District #
3 and #4 Approving and Accepting Negotiated Exchange of Property Tax Revenues Resulting from
Annexation to County Sanitation District No. 21.
SUMMARY: Prior to the effective date of the "Annexation No. 656", which relates to the
annexation of Tract 47850 to County Sanitation District No. 21, affected agencies must approve and
accept the negotiated exchange of property tax revenue.
RECOMMENDATION:. It is recommended that the City Council adopt Resolution No. 98 -XX
which transfers a portion of the annual tax increment attributable to Tract 47850 from the City of
Diamond Bar to Los Angeles County Sanitation District No. 21.
LIST OF ATTACHMENTS: Staff Report
X Resolution(s)
Ordinance(s)
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney?
2. Does the report require a majority vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
_Public Hearing Notification
_ Bid Specification
_ Other: Joint Resolution/map
X Yes _ No
X Yes —No
IA Yes —No
N/A Yes —No
5. Are other departments affected by the report? Yes X No
Report discussed with the following affected departments:
REVIEWED BY:
4
Terrence L. 1 ger James DeStefano ellee A. Fritzal
City Manager Deputy City Manager Assistant to the City Manager
CITY COUNCIL REPORT
MEETING DATE: June 2, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Resolution No. 98 -XX, A Joint Resolution of the Board of
Supervisors of Los Angeles County Acting in Behalf of Los Angeles County General Fund, Los
Angeles County Library, Los Angeles County Flood Control, Los Angeles County Consolidated
Fire Protection District, Los Angeles County Fire - FFW the Board of Directors of County
Sanitation District No. 21 of Los Angeles County, and the Governing Bodies of City of Diamond
Bar, Greater Los Angeles Vector Control District, Three Valleys Municipal Water District
WVWD-Improvement District # 3 and 44 Approving and Accepting Negotiated Exchange of
Property Tax Revenues Resulting from Annexation to County Sanitation District No. 21.
ISSUE STATEMENT:
To be able to receive off-site disposal of sewage, a property must be annexed into the County
Sanitation District. The District serving Diamond Bar is Sanitation District No. 21. If
properties, currently being developed, are not incorporated into the District, a tax sharing
resolution approving and accepting the negotiated exchange of property tax revenue must be
approved by all parties involved.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 98 -XX which transfers a portion
of the annual tax increment attributable to Tract 47850 from the City of Diamond Bar to Los
Angeles County Sanitation District No. 21.
FINANCIAL STATEMENT:
The City's share of incremental tax growth attributable to the "Annexation No. 656" will be
reduced by 0.3876.
BACKGROUND:
Section 99 of the Revenue and Taxation Code requires that prior to any jurisdictional change the
governing bodies of all agencies whose service areas or service responsibilities would be altered
by the change must determine the amount of property tax revenue to be exchanged between the
affected agencies and approve and accept the negotiated exchange of property tax revenue. It has
been determined that the City's portion of incremental tax growth attributable to "Annexation No.
656", which relates to the tract number 47850 into County Sanitation District No. 21, is 0.3876.
Said transfer amount is determined by the County Sanitation District Engineer based upon the
Los Angeles Auditor/Controller information regarding secured and unsecured property taxes and
assessment information. The City of Diamond Bar has previously approved said transfers for
Tract Maps 47851 and 48487. The property tax transfer is based upon the increase which is
attributed to the improvements on the property.
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: Jupe 2, 1998 REPORT DATE: May 27, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: Resolution No. 98 -XX entitled: "A Resolution of the City Council of the City of
Diamond Bar Approving the Installation of a Stop Sign at the Intersecting Leg of High Knob
Road at Greycloud Lane".
SUNIlVIARY: On April 9, 1998, the Traffic and Transportation Commission discussed and
recommended to the City Council the installation of a stop sign at the intersecting leg of High
Knob Road at Greycloud Lane. The intent of the sign will be to ensure that motorists on High
Knob Road will come to a complete stop at Greycloud Lane.
RECOMMENDATION: That the City Council adopt Resolution No. 98 -XX entitled: "A
Resolution of the City Council of the City of Diamond Bar Approving the Installation of a Stop
Sign at the Intersecting Leg of High Knob Road at Greycloud Lane".
LIST OF ATTACHMENTS: X Staff Report
X Resolution(s)
— Ordinance(s)
— Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
— Public Hearing Notification
— Bid Specification (on file in City
Clerk's office)
X Other: 4/9/98 T&T Minutes
1. Has the resolution, ordinance or agreement been
X Yes
—No
reviewed by the City Attorney?
2. Does the report require a majority vote? Majority
— Yes
—No
3. Has environmental impact been assessed? N/A
— Yes
—No
4. Has the report been reviewed by a Commission?
X Yes
— No
Which Commission? T&T Commission
5. Are other departments affected by the report? N/A
— Yes
—No
Report discussed with the following affected departments:
REVIEWED BY:
l
Terrence L. Belang
City Manager
§esDeStefano
Deputy City Manger
�vid G. Liu
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA NO. —
MEETING DATE: June 2, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Resolution No. 98 -XX entitled: "A Resolution of the City Council of the
City of Diamond Bar Approving the Installation of a Stop Sign at the
Intersecting Leg of High Knob Road at Greycloud Lane".
ISSUE STATEMENT:
Install a stop sign at the intersecting leg of High Knob Road at Greycloud Lane.
RECOAUdENDATION:
That the City Council adopt Resolution No. 98 -XX entitled: "A Resolution of the City Council of
the City of Diamond Bar Approving the Installation of a Stop Sign at the Intersecting Leg of High
Knob Road at Greycloud Lane".
FINANCIAL SUMMARY:
The proposed recommendation, which will cost approximately $200, will be funded by the City's
traffic signing/striping maintenance account.
BACKGROUND/DISCUSSION:
On April 9, 1998, the Traffic and Transportation Commission discussed and received input from
residents regarding the request to install a stop sign at the intersecting leg of High Knob Road at
Greycloud Lane. A tendency by motorists to fail to come to a complete stop at this intersection
was observed by staff and residents in the area. In order to encourage motorists on High Knob
Road to stop when approaching Greycloud Lane, the Commission recommended to the City
Council the installation of a stop sign at the intersecting leg of High Knob Road at Greycloud
Lane. It is staffs opinion that the recommendation to install warning signs such as "25 MPH"
along High Knob Road and Sylvan Glen Road, be postponed. At the present, there does not
appear to be a need to install said signs.
Residents within a 500' radius of the intersection of High Knob Road and Greycloud Lane have
been informed and invited to attend this meeting.
Prepared By: David G. LiwTseday Aberra
RESOLUTION NO. 98-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE INSTALLATION OF A STOP SIGN AT
THE INTERSECTING LEG OF HIGH KNOB ROAD AT GREYCLOUD
LANE
A. RECITALS
(i) The Traffic and Transportation Commission considered this
matter at a public meeting on April 9, 1998.
(ii) At the meeting of April 9, 1998, the Traffic and Transportation
Commission determined that the installation of a stop sign at the intersecting leg of High Knob
Road at Greycloud Lane is appropriate.
B. RESOLUTION.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is pursuant to Section 10.08.010 of the Diamond Bar City Code, as
heretofore adopted;
2. The City Council hereby finds that the public health, safety, and welfare will be
best protected by the installation of a stop sign at the intersecting leg of High Knob Road at
Greycloud Lane as herein prescribed;
3. This resolution shall not become effective until the stop sign at the intersecting
leg of High Knob Road at Greycloud Lane is installed; and
4. The City Council of the City of Diamond Bar hereby authorize and direct the
City Engineer to cause said stop sign to be installed as herein defined be established.
PASSED, APPROVED and APPROVED this day of
MAYOR
,1998.
1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the City
Council of the City of Diamond Bar held on day of ,1998 by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk, City of Diamond Bar
APRIL 9, 1998
PAGE 4
request is feasible on a long-term or permanent basis.
DDPW/Liu stated that staff was not aware of the details of the request until
applicants spoke this evening. Staff would like the opportunity to further,
vestigate the matter and report its findings at the next meeting on M 14,
19%,,.,,.He indicated that there is a consistent policy for "No Parkin Anytime"
Oil mr boulevards with special dispensation. From an engin g
standpo the bike lane is adequate to accommodate the p g request.
However, s'ckff is concerned about the site visibility aro the driveways and
potential coNbuflinstead
n bicyclists and motorists. option of the proposed
Developmerequire one parking spac or every three people
occupying tof the current o parking space for every five
people.
The Commission cc
and Transportation
this matter to the May 14, 1998 Traffic
B. Goals and Objectives of a Tra and Transportation Commission.
DDPW/ presented s report. Staff rec ends that the Traffic and
Transportation mmission continue to num 'cally prioritize the attached
goals and ob' fives for review and discussion a the next Commission
meeting.
ginkar moved, C/Lin seconded, to continue this m er to a 6:00 p.m.
session on May 14, 1998. The motion was carried 31-q with the
following Roll Call vote:
AYES:
NOES:
ABSENT
VII. NEW BUSINESS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
Lin, Virginkar,
Colby
None
Istik, Morris
A. Request for a stop sign at intersecting leg of High Knob Road at
Greycloud Lane, and centerline striping along High Knob Road and
Sylvan Glen Road.
AA/Aberra presented staffs report. Staff recommends that the Traffic and
Transportation Commission recommend to the City Council the installation of
a stop sign at the intersecting leg of High Knob Road at Greycloud Lane with
APRIL 9, 1998
VIM STA
PAGE 5
warning signs along High Knob Road and Sylvan Glen Road. It is also
recommended that the Commission concur with staff and deny the request to
install centerline striping on High Knob Road and Sylvan Glen Road at this
time.
Diana Arebalo, 1113 Greycloud Lane, stated she submitted the original request
for consideration of this item to the City of Diamond Bar. She requested the
Commission consider installation of her original request for the centerline
striping on High Knob Road and Sylvan Glen Road in addition to installation
of the stop sign.
Mrs. Arebalo responded to C/Lin that speed limit signs would help to reduce
speeding vehicles.
DDPW/Liu indicated to C/Lin that High Knob Road and Sylvan Glen Road do
not meet the city's IM criteria for centerline striping.
DDPW/Liu responded to C/Virginkar that installation of the stop sign on High
Knob Road at Greycloud Lane fulfills a provision of the California Vehicle
Code and does not require a warrant.
C/Lin moved, Chair/Leonard-Colby seconded, to concur with staffs
recommendation to recommend to the City Council the installation of a stop
sign at the intersecting leg of High Knob Road at Greycloud Lane with
warning signs along High Knob Road and Sylvan Glen Road and deny the
request to install centerline striping on High Knob Road and Sylvan Glen Road
at this time. The motion was carried 3-0 with the following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
PREVIOUS ACTION ITEMS:
DDPW/Liu report n Tuesday, Apri17, 1
Associates presented the Scho c S
Council will conduct a study on
is anticipated that t ' will be agendized fo
ITEMS FROM COMMISSIONERS - None
Lin, Virginkar, Chair/Leonard-
Colby
None
Istik, Morris
998 oust, Austin -Foust
sults and recommendations. The City
1998 to further discuss this matter. It
r t 5, 1998 City Council
ot
AAR IX
F�,_-, L�7
tt
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. j
TO: Honorable Mayor and Members of the City Council
MEETING DATE: June 2, 1998 REPORT DATE: May 26, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: Exoneration of Grading Bond (Faithful Performance, Labor & Material) for 21951
Golden Springs Drive, Country Suites in Diamond Bar:
SUMMARY: The Principal, Ayres Group, requests the exoneration of their Grading Bond for
improvement security as required in accordance with the Subdivision Map Act. The City
Engineer finds that the Principal performed all works as shown on the grading plan on file with
the City.
RECOMMENDATION: It is recommended that the City Council approve the exoneration of
Bond No. 149-25-80, in the amount of $8,928.00 posted with the City on January 8, 1997 and
that the City Clerk notify the Principal and Surety of this action.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Specification (on file in City Clerk's
Office)
_ Ordinances(s) X Other: Bond No. 149-25-80
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed
N/A —Yes
—No
by the City Attorney?
2.
Does the report require a majority or 4/5 vote?
Majority
3.
Has environmental impact been assessed?
N/A _
Yes —No
4.
Has the report been reviewed by a Commission?
N/A _
Yes _ No
Which Commission?
5.
Are other departments affected by the report?
N/A _Yes
_ No
Report discussed with the following affected departments:
REVIEWED BY:
1
Terrence L. Bel er
City Manager
les DeStefam
Deputy City Mager
�awu
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA NO. —
MEETING DATE: May 18, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Exoneration of Grading Bond (Faithful Performance, Labor &
Material) for 21951 Golden Springs Drive, Country Suites in
Diamond Bar.
ISSUE STATEMENT
Consider exoneration of Grading Bond for improvement security as required in accordance with the
Subdivision Map Act.
RECOMMENDATION
It is recommended that the City Council approve the exoneration of Bond No. 149-25-80, in the
amount of $8,928.00 posted with the City on January 8, 1997 and that the City Clerk notify the
Principal and Surety of this action.
FINANCIAL SUMMARY
This action has no fiscal impact on the City.
BACKGROUND
In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with
the Ayres Group to complete grading, retaining wall, storm drain and sidewalk improvements located
at 21951 Golden Springs Drive for the Country Suites. The Principal guaranteed faithful performance
of this agreement by posting with the City on January 8, 1997, a grading bond for Grading
Improvements. All grading, retaining wall, storm drain and sidewalk improvements have been
approved on March 17, 1998 by the City's Consultant, Mr. Jack Ozdere of RKA Civil Engineers.
The Principal, Ayres Group, requests the exoneration of their Grading Bond for improvement
security as required in accordance with the Subdivision Map Act. The City Engineer finds that
the Principal performed all works as shown on the grading plan on file with the City.
DISCUSSION
The following bond is recommended for exoneration:
Account Number: Grading Bond No. 149-25-80
Amount: $8,928.00
Reason: All grading, retaining wall, storm drain and sidewalk improvements
have been completed and approved by the City.
PREPARED BY.•
ROSEMANELA
BOND NO. 149 25 80
CITY OF DIAMOND BAR
GRADING bom
(iASOVIL ANA MATPAMIS ArM PAMMWL PFRIP000 1,M Pqt"
KNOW ALLi MEN BY THE8E PRESENTS: Thpt__..AYRES GROUP it$. 880 Let$insiter referred
ro OQWdvoly 41, "Principal•, 81141.1 RANCE r�ANY OF �� DiY��fdB !!oder Qts 1tmir of ftSlane ofCAufORNIA , auh4 duly auiodned to trtl�la�lEt�eq� bpsinlosl In de Sato orCtalbeois as, std kabAftyr
rprt Was, "5aidy", are held and furisfy bouad ossa the City of DWum d Bar. btaimW mitt ea so w the
'City'. All & sura of t8,92!8.90 DOM Jbf MIMI PtxMM flee and $8,928.00 --------- -- Downs for IAbor
and Materials. for the. petf
lyint tf7-wbkh Pdnofpel and Surety bind Owmtelves, their &f*, tldli i�ortrort. strooes$tar:
AM 2"Is e, jopnly air severally at follows:
i THE CONDITION OF THE ABOVE OBLVAT10N IS THAT:
WHBPXAS, ?*Icipt) i. ttto owim of a parcel of had An the CIq, which it k acel is fo rtibm i;roft
eputtiem and hat filed with too Qty a Imft Phu and 8t4k18 pemlc wfie tion for no QQrw Of Itad tiSsAw
�....... .........�. COl1NTRY5IDE SutiES.__.........._.�---�...._.........�......,.: lilt
W1i8RLrAS, as a tw3>tion pfeeedeat b the apyi+oval of ntd ira +f 0mis wpbw /o *liver a
die City s bead, saes *18 poynlent N ills 0MIS(NOT, bis 9001 1 GIAM add 10 persons C%ldpaettf Or fldol9hins
labor or materkIs a ofti for soca impmvmw4 and kt the Audita( pmftmmm of ptineipll to oompim halals SraftS
pursuant to the pmvigi=3 of ate City'$ Code; and
WI1IMMAS, all of such Scads!$ is s* be petfonned Io atxadame with tat $Odin# phos tppdovdd by ft City
ftlow for twh pa*tlt rind
I
WiIMMA8, A kxV d *all peribrm any cbtugp or $* ado= in the SMiq segtcifed by iha City b conform
to spproved plant for• above 6afd aradiriF and
WHERRAS, Principal shill compkle the Eradina operations within ._ oat's ftom ow !late of
oommeoccroetx; send
W IERF.AS, ¢le convIedva Of such statim$ 0=1 be at rhe sole dost m4 LVense of Prioe,pal.
NOW. THeRhpom. if Pon 1ha9 W0kivIly petform and $ball pay the COMMtor. 14 rabcontracpts &A
ts
90 pmoPMWS egvkMwW of fst tog labor or materials to !Deaf Ibf the Wit east of all vvrk as shown on the
SmAlog plan h sccord�tee with the ooadideos of spproval of said pion and pertntt, then ibis obtigadon sldll be mill
ane Void. t
1
PROVID110, JEOViSVM If Principal atoll not pay the eontraeror, bit subt:ont *MV sad 2% penoat teal
vT*#tteot of Wishin bbot or rnalerhft so diem for me tirtl owl of said apps w4 fradias, Iben !tris obliptioa si R
monk let NQ foroe and effect sod fledb ooneactor, saboontraetor, City atld ptxsvas strait have a diroet right of ttlied
against the principes► I'd surely under this oblIptlon, subject ro Gla prioiity of the aty.
PROVID$D, HOWEVER, if Phripal uMG not Ash" perform all wcz is :bows oa tb4 t+pptpvtd Stadia$
pUn then this ebligatQn $hail mnsla its Nu lb= and elfM
PROVIDED FullmfBR, 11OWF-VAR, tut Surety beteby supnam ad asrees oat to tamp, estensiott of
time, Ahtal,00 of WWII of the contrAat doeotnentx or of dw work to be perfomud dwreunaer that, in any way
'em -1 it obligltioo ; alis bond and it does hereby waive nonce of any such ebwgc, amrWon of sim, pherat;ott
or hwirtcaliosn of tiro 000tnect documents or of work to bo poefonow 1wicowee, and
PROVIDED. ? URt71BR tat In case tuft is brought upost this bond by the City or any, offer person who
Puy Mins an action otr inks bond. a temnable attorney's he, so be fbhed by the Coact, Shill be Palo by Pibxs fat
yr Sway.
1N WITNESS
I W*MWF. PhUipSl smd suety have Cawed Luse pmeM to be duly
signed and teaks pMr- BTI! _ _ Thy of _ JANUARY
I (Seat)
AUBMX 1 YB1 A GROUP
g{r
[INFSU1W4CE CafANT OF
THE
'VALERIE N. PEARCE, ATTORNEY-IN-FACT
P.O. BOX 85563 '
SAN DIEt)Da CA 92j86 -5563
__1-55 BRISTOL STREET, SUITE A
COSTA MESA, CA 92626-9667
AMO
-. , 1lvrrxuuynorls
1. the above bond L4M be tscwuttd by boll► the Printipsl and the Solely.
2. 1f dw Principal Is �t eoMeradon, dte bond Mott ix sxecumd in tot eorpootfa
nsn-e bid signed Irj rise Prealdenr os a Vice-Prtlddent and du Secreptry or A,4'sismit
Secrttxry, sal the Icogporxfc sea, affixed. It rite Prlt kul is a patomft. it
---Zo tl_be signed bX sit parmers. it ane p(bmipol is an rndrv3dopt dolens busiss
hk ne
ddous *Into, it fmut be signed by au ptmonc Mvk$ a4 Interest JS flu
and Me ficdeeos Imm- milm be signed also. Ilia Redd mast be mtmrif44
r _
BOND NO. 149 25 80
.rl: ••
C A T Y OF D I A M 0 N 0 ItAK•
c 04BOR AMD, MATFR1AlLS AND FAlTMIL PF. FOMANC8,1
KNOW ALL i MEN BY TH68E PRESENTS: Upt _ ..&P,�tt► 200 DereioAitcr soft rte4
to 6QWdVdy 411, 71111CIPA". a�NsURArtCE COMPANY OF& eogando+t ore ajd7W exisdng ur*j do km of the
Stab o f CALIFORNIA " L ttnd dltly 89Xiced W DAaExray ba:Itpt:ss in &e Sate of 4liNtab us, std beftim Cr
svkcxcd to 7S, "Smelly', acre Mld and fiue+iy bouod Unto the City of DiAmood Bar, heWmaet MpAy'ed b a= the
"City% in ibe SUM of tex928�00------DOltarS for 1=ARMI PftT09te AWe W4',_$8 1928.00;----- ---- IIats for labor
Dura Materials, for the. payment of wbkh 1Pilncipal and Surety bind iheinstves, their Mitt. mdminlmmors, svtomws
and auign> . jointly a1 r1 severally as follows:
`. THE CONDmoN OF THE AROVA OBLIUATION IS THAT:
wnBRFAS, grhtcipol b tits owner of a parcel of land to art: City. vvbkh It k sedans 0 pctfbrot grAftS
opotaddtfs and has Stoll with on Qq a grading Plan and ggl4in3 pt mie oppomdott for V.0 pim* of Yoe *WrPkd
� _. ... ... ��. COUNTRYSIDE SUITES ...:.�__._�...
WI MMAS, q) a Condition pavedem b ttrt Approval of said Indi $pkat Prf ii is nrg%hV4 to *Iiva a
ft CRY a pond, soctttjag parr 10 the Oontraax. hit svbconosNort acid to :Arndt rm Cquipntenr Or hMtshing
labor or 1%ter1als to a�-ol for such tmpromrtem and M the faMfut parlkin anoe of Yrineipal to oomplett such gradit s
punvavt to ttre pinyLi.Ims of Marc CIVS coot; and
WHEPWAS. all of such Adding is 10 ba perlorn%W in amordaftm with the godiag plans approved by the Chy
lancer for such der felt and
I
WIIMUJAS, ifl ii jW StrRtl perlbrnt arty ci mto or alietalkm in dw gr 41S rtgvktd by tha CIV b conform
to tippeovcd plans foci above sidd graQing; and
WHEREAS, 7'rincipal shall eompleka Ute Sratling operations winItut __,_ 6ays ftau rife date Of
CotmnencemAt; Sold
NVIIBRF.A.S, rife toz*pk tuts of Such gP44)S shall be at the sole ons: mM expanse of Pdmr pat
NOW. 'IiD34FORE. if rrWpai shall Wthwlty perforin and chap par me commlor. bis Bobo ommom and
All ptawm sming egmXMwct at fitraisbW labor or materials to titers tot dee fun coat of all WOM as Shown on the
grsdISS plate in sceof4rce with ftconditions of aWovsl of said plan and pemeit, rima this obuplon 81dIL be mtlt
W void" I
1
pROVIWMI, IOWEVM If Principal xUl not pity the contactot. bit subeontrASeor and Al moat rtnting
0T$F tient ox 1lumisnin bbot or makriah to Qrem for tat akar Doti of EAI apyfvvc$ gradiag, Obert 04 ObEVOgn shall
reroakt to NQ forCw ant erkct *W such cottuaclor' Subcarrtnctor, City and persons =ball 1MY6 a diroct rfgilt of a IIN
ASainsk the TYmcipel I%d Surety under this 0b4at1on, sobjt:ct to tee ptiotsty of the City.
PROVIDgo, ROWEVBR, if Principal shA oot Withfuliy perronn dl work As abown m ttse approved gmdh g
pUn turn Oft Cbtigatign shut remsin In W1 tb= 144 tlkCt.
PROVIDED FURTHER, 110W VER, Out SUraty leoreby stipt lAW and agcots Olt Do Change, exteasiott of
tine. huctmioo of k" lkeation of aft contrki doeoments or of lire work w be perromsed dwainder SI II in any way
tm—I ►t3 obtigstiot+ ; this bond and it does 1wreby waive tfotko of amsuch c'bafngc, extension bf time, Idleratiote
or tieoditicet1i01r of the conc=c documents or of work $0 bo PtTkrmod L100 wee, lite
PROVIDED. FURTIIt:It. that in case suit is brought upon this bond by tiro Cl'ty or any othet person Who
t1 ay btiAS aft action a+ tarns bond. a reasonabte. attoelety'S Re, to W tlxtd by die Court, Shtil to paid by Pthxe pal
'or Svrcly.
1N W1TN&�5; W MIWF, P116 pal and Surety have caused 1hae prestntt to be duly
sigmd Mod heated lletSiTw _ _ �y Of JANUARY .1997-........_
I (seat)
AUANX i Y�TN%A4GROUP
] INSU COMPANY OF
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
On 1-8-97
PERSONALLY APPEARED
,
. SS.
before tae, CHRISTINE A. PATERSON. NOTARY PUBLIC
VALERIE M. PEARCE
personally known to the (er Troth to me on-lass-ei
-sati54eeterr-evidence)- to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowl-
edged to me that he/she/they executed the satire in his/
her/their authorized capacity(ies), and that by his/her/
their signature(s) on the instrument the person(s), or the
entity upon behalf of which the person(s) acted, executed
the instrument_
WITNESS my hand and official seal.
Signature
�wvwn m. CHRISTINE A.�FATERSOP
3oCOMM. # 1100763 H
J • r' NOTARY PUBLIC • CALIFORNIA
SIN DIEGO COUNTY
My Comm. Expires June 13.2000
tim»ww�vn�vvtivla��v+rtim��Wv���+tti�»weat
This arca 4r Oficial Notarial Seal
OPTIONAL _
Though the data below is not required by law. it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
MUM
❑ PARTNER(S) ❑ UMITED
❑ GENERAL
® ATTORNEY-tN-FACT
❑ TRUSTEE(S)
❑ GUARD(ANJCONSERVATOR
❑ OTHER:
SIGNER IS REPRESENTING:
NAW of PEASON(S) oR ENTMMES)
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER(S) OTHER THAN NAMED ABOVE
111:11-08t ?AV. &/% ALL-PURPOSE ACKNOWLEDGEMENT
Insurance Company of the West
HOME OFFICE: SAN DIEGO, CALIFORNIA
POWER OF ATTORNEY
KNOW ALL MEN b!Y I rltsc PHtstN IQ: I hat INSUHAIVGt UUMPANY OF THE WEST, a California Corporation, does hereby appoint. .
VALERIE M. PEARCE
its true and lawful Attorney(s)-in-Fact. with full power and authority. to execute• an behalf of the Company, fidelity and surety bonds. undertakings,
and other contracts at suretyship of a similar nature.
This Power of Attorney is granted and is signed and sealed by facsimile under the authority of the following Resolution adopted by the Board
of Directors on the 22nd day at November. 1994, which said Resolution has not been amended or rescinded and of which the following is a
true copy:
-RESOLVED, that the Chairman of the Board, the President, an Executive Vice President or a Senior Vice President of the Company,
and each of them, is hereby authorized to execute Powers of Attorney qualifying the attorney named in the given Power of Attorney to execute
on benalt of the Company, fidelity and surety bonds, undertaxings. or other contracts of suretyship of a similar nature: and to attach thereto
the seal of the Company: provided however, that the absence of the seal shall not affect the validity of the instrument.
FURTHER FESOLVED, that the signatures of such officers and the seal of the Company, and the signatures of any witnesses, the
signatures and seal of any notary. and the signatures of any officers certtfying the validity of the Power of Attorney, may be affixed by tacsim le.'
IN WITNESS WHEREOF, INSURANCE COMPANY OF THE WEST has caused these presents to be signed by its duly authorized officers
this 27th day of March 1995.
STATE OF CALIFORNIA
SS:
COUNTY OF SAN DIEGO
' ' INSURANCE COMPANY OF THE WEST
nor Vice President
On this March 274th, 1995 before me personally appeared John L. Hannum. Senior Vice President of INSURANCE
COMPANY OF THE WEST, personally known to me to be the individual and officer who executed the within instrument. and acknowledged
to me that he executed the same in his official capacity and that by his signature on the instrument the corporation on behalf of which he
acted. executed the instrument ;
WITNESS my hand and official seal.
NOP& A MR? -52
CERTIFICATE:ctaiir+i. et�vasJ.�ti 14,1ti98
r- _ � A
i
i
Notary Public
1, E. Harried Davis,' Vice President of INSURANCE COMPANY OF THE WEST, do hereby certify that the original POWER OF ATTORNEY.
of which the foregoing is a true copy, is still in full force and effect. and that this certificate may be signed by facsimile under the authority
of the above quoted resolution.
IN WITNESS WHEREOF, I have subscribed my name as Vice President. on this 8TH day of
JANUARY 19 97.
.I
'vw i..d►
� r'11cwN
17
INSURANCE COMPANY OF THE WEST
E. Harried Davis. Vice President
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. /
TO: Honorable Mayor and Members of the City Council
MEETING DATE: June 2,1998 REPORT DATE: May 27,1998
FROM: Terrence L. Belanger, City Manager
TITLE: APPROVAL OF CONTRACT AMENDMENT WITH J. MICHAEL HULS, R.EA, TO INCLUDE
PERFORMING EDUCATIONAL SITE VISITS UNDER THE NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM (NPDES) MUNICIPAL STORMWATER PERMIT
SUMMARY: The City is required to undertake educational site visits under the NPDES or storm water
management program. Under a Memorandum of Understanding with the County of Los Angeles, the Principal
Perm ttee, the City has agreed to conduct a total of 314 site visits over four years beginning fiscal year 1997/98.
To meet this obligation, the City must perform 78 site visits which corresponds to 25% of the total site visits
required. Site visits will be made to those facilities and food establishments identified as priority targets by the
County and will include meeting with site representatives, distributing and explaining applicable best
management practices (BMPs), informational materials, and touring the site to identify potential violations and
discharges.
J. Michael Huls, R.E.A. (JMH) has proposed a fee of $3,276.00 for the fiscal year 1997/98 to cover all
expenses of conducting the site visits. This fee would be fully covered by the reimbursement program under
a recently executed Memorandum of Understanding with the County of Los Angeles.
RECOMMENDATION: That the City Council (a) authorize staff to increase the revenue and expenditure
accounts in the Integrated Waste Management Fund by $3,276.00; and (b) authorize the Mayor to execute an
amendment with J. Michael Huls, R.E.A., in an amount not -to -exceed $3,276.00.
LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification
_ Resolution(s) ! Bid Specifications c.�r.ti�+ra.x•.a.�
_ Ordinances(s) _X Other: Amendment, JMH
Proposal, dated 5/19/98
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
REVIEWED BY:
Terreece L. Belanger J es DeStefa io
City Manager Deputy City Manager
CAWPOLINDAKAYIAGEN ESJMH.602
I Yes _ No
Majority
N/A ! Yes ! No
WA ! Yes _ No
N/A _ Yes — No
David G. Liu
Deputy Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: June 2, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: APPROVAL OF CONTRACT AMENDMENT WITH J. MICHAEL
HULS, R.E.A., TO INCLUDE PERFORMING EDUCATIONAL SITE
VISITS UNDER THE NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM (NPDES) MUNICIPAL STORMWATER
PERMIT
ISSUE STATEMENT:
To amend the contract with J. Michael Huls, R.E.A (JMH), the City of Diamond Bar's
Integrated Environmental Services Coordinator, to include performing educational site
visits under NPDES.
RECOMMENDATION:
That the City Council (a) authorize staff to increase the revenue and expenditure accounts
in the Integrated Waste Management Fund by $3,276.00; and (b) authorize the Mayor to
execute an amendment with J. Michael Huls, R.E.A., in an amount not -to -exceed
$3,276.00.
FINANCIAL SUMMARY:
The approval of the contract amendment is not expected to have any financial impact on
the City's FY 1997-98 budget. The Educational Site Visit Program is to be completely
funded by the County of Los Angeles under a recently executed Memorandum of
Understanding. The available funds are only to be used for activities that address or
otherwise implement the Educational Site Visit Program.
BACKGROUND/DISCUSSION:
The City is a co -permittee with the County of Los Angeles and its other 87 jurisdictions to
implement a comprehensive storm water management program as required by NPDES as
enacted by the Federal Clean Water Act. As part of the City's obligation under the
program, there is a requirement to conduct educational site visits among those facilities
and businesses which have a potential to release contamination to the storm water
management system. For purposes of efficiently implementing the program, the County
has identified food establishments, auto -care related businesses, and other facilities as
high priorities for site visits. While the County will conduct site visits among industrial
waste permitted facilities for which the City already contracts with the County for permitting
CONTRACT AMENDMENT-JMH
PAGE 2
services, non -industrial waste permitted facilities are under the purview of the City. As
agreed under a recently executed Memorandum of Understanding (MOU) with the County
of Los Angeles, there is a need to conduct 314 site visits among these facilities over a four
year period beginning FY 1997-98. A total of 79 food establishments and 78 non -industrial
waste facilities have been identified. The site visit frequency requirement is once in 24
months with a minimum of two site visits during the five-year term of the NPDES permit.
As a result, there is an immediate need to conduct one-quarter, or 78, of the site visits
before the end of June, 1998 in order to remain compliant with the NPDES permit.
The reason for the late start this fiscal year is that the MOU was delayed as details were
worked out among various parties including legal staffs. In the future, there will be no
delay since the site visits are now clearly identified as a result of the MOU.
JMH has submitted the attached fee proposal to perform the site visits and has capabilities
to conduct the site visits within the short time line.
CAWP60UJNDAMY=R-981NPDESJMH.602
AMENDMEr1T NO. 5 TO THE CITY'S PROFESSIONAL
SERVICES AGREEMENT FOR ENVIRONMENTAL MANAGEb221T SERVICES
This Agreement (Amendment No. 5) is made and entered into this
day of , 1998, between the CITY OF DIAMOND BAR, a
Municipal Corporation (hereinafter referred to as "CITY") and J.
Michael Huls (hereinafter referred to as "CONSULTANT").
A. Recitals:
(i) The CITY entered into an Agreement, with J. Michael
Huls to provide Environmental Management Services with Respect to
the Development and Implementation of an Integrated Environmental
Management Program, which the Agreement was dated August 15, 1995,
and was amended by Amendment No.l dated June 18, 1996, Amendment
No. 2 dated July 16, 1996, Amendment No.3 dated August 5, 1997, and
Amendment No. 4 dated February 3, 1998, (as amended, the
"Agreement").
(ii) Under the National Pollutant Discharge Elimination
System (NPDES) Permit, the City is required to conduct educational
site visits among those facilities and businesses which have a
potential to release contamination to the storm water management
system.
(iii)CONSULTANT submitted a proposal, a full, true and
correct copy of which is attached hereto as Exhibit "F" to perform
the educational site visits at a not -to -exceed cost of 53.276.
(iv) It is in the City's best interest to amend the
Agreement for the services in order to ensure consistency and
continuity of the services already being provided by CONSULTANT.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the Agreement is hereby amended
to read as follows:
"3. Compensation. CITY agrees to compensate
Consultant for each service which CONSULTANT performs to the
satisfaction of City in compliance with the schedule set forth in
Exhibits "D", "E and "F". Payment will be made only after
submission of proper monthly invoices in the form specified by
City. Total payment to CONSULTANT pursuant to this Agreement shall
not exceed FORTY-SIX THOUSAND TWO HUNDRFn SEVENTY-STX DOT.r.ARS
(546.276.00)."
Section 2. Exhibits "D", "E", and "F" are hereby
attached hereto and incorporated herein.
1
$ectipn 3. Each party to this Amendment No. 5
acknowledges that no representation by any party which is not
embodied herein nor any other agreement, statement, or promise not
contained in this Amendment No. 5 shall be valid and binding. Any
modification of this Amendment No. 5 shall be effective only if it
is in writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment. No. 5 as of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
J. KICHAM HULS
(4d4
By: _
City Attorney Michael Huls
Principal
ATTEST: CITY OF DIAMOND BAR
City Clerk Mayor
DATE:
C-%W%KIl AXAY�AGREa D9%*.W2 2
r
(REMOTEIPMSN
May 19, 1998
J. /Michael Huls, P\.C- I A I
CXNr,O I7 ",- •,
REG�/GIIN9 Gonsultav�t
568 East Foahill Bok6ardj Suite 107 • Azusa/ (A 91702-2527 - (818)
David G. Liu, P.E.
Deputy Director of Public Works
City of Diamond Bar
21660 E. Copley Drive, Suite 190
Diamond Bar, CA 91765
969-7854
SUBJECT: PROPOSAL TO CONDUCT EDUCATIONAL SITE VISITS FOR STORM
WATER MANAGEMENT PROGRAM
Dear Mr. Liu:
J. Michael Huls, REA (JMH) is pleased to submit this letter proposal to conduct educational site
visits for the City of Diamond Bar Storm Water Management Program. As you are aware, JMH is
currently the City's storm water management consultant, and is fully aware of the requirements of
the storm water management system. In addition, JMH has conducted numerous educational
programs for a variety of agencies related to hazardous wastes including oil. As a result, JMH is
competent to perform the site visits under the storm water management program.
JMH plans to perform Aite visits during the month of June 1998 to fulfill the City's obligation
under the general storm water management permit. This includes 39 food establishments and 39
non -industrial waste permitted facilities including but not limited to service stations, auto repair
shops, and retailers who perform auto repair and maintenance. Per the requirements of the
Memorandum of Understanding (MOU) agreed to between the City of Diamond Bar and the County
of Los Angeles, there is a need to perform site visits among no less than one-quarter of regulated
facilities and businesses each fiscal year to maintain compliance with the storm water management
permit. For fiscal year 1997-98, Diamond Bar is required to perform 78 site visits. The total
number of visits to be performed under the MOU is 314 for a four year period commencing this
current fiscal year.
Site visits to non -industrial waste permitted facilities and food establishments will include the
following elements as appropriate:
1. obtain consent to enter property
2. meet with the facility representative to explain the purpose of the visit and applicable
regulations
3. distribute and discuss applicable BMP and educational materials, including local codes and
other applicable governmental requirements
Proposal to City of Diamond Bar
May 19, 1998
Page 2
4. for Phase I facilities required to file an NOI, determine if an NOI was filed and a SWPPP
prepared
5. tour the site, including its perimeter, parking lot, exposed storage and work areas to
determine the presence of illicit discharges, illicit connections, or evidence of non -storm
water discharges that have occurred and note if any BMPs have incorporated by the facility
6. complete the site visit report form (attached)
7. discuss the findings with the facility representative and furnish them with a copy of the form
8. forward a copy of the form to the County of Los Angeles
9. file our form and indicate the appropriate follow-up to the Public Works Department
Educational materials to be furnished to facilities visited will include but not be limited to a general
brochure about storm water management, BMPs for appropriate facilities, poster(s) to be displayed
for employee usage, and other matter as warranted.
JMH will conduct the site visit program during fiscal year 1997-98 for a fee not to exceed $3,276
which includes $1,326 for food establishments and $1,950 for non -industrial waste permitted
facilities. Quotes are based on funding allotments developed by the County of Los Angeles in the
MOU recently agreed to by the City of Diamond Bar. The JMH personnel to conduct the site visits
will include J. Michael Huls, REA and Carmen Ng. Ms. Ng is an Associate Consultant with JMH
and she is a graduate of the University of Southern California with a bachelors degree in
Environmental Studies specializing in Chemistry. She has been working on solid waste studies for
JMH and she has been attending storm water workshops and meetings on behalf of JMH and the
City of Diamond Bar. In addition, prior to working with JMH, Ms. Ng was employed by Heal the
Bay, so she is particularly knowledgeable about storm water management issues and the importance
of providing information that meets that organization's criteria.
If you have any questions, please feel free to contact the undersigned at (626) 969-7816. E-mail
may be sent tojmhrea@flash.net as well.
Sincerely,
r
J. Michael Huls, REA
Principal
attachments (site visit forms - drafts)
ti
A
K JaucWqW.2
axwoms
13 First Inspection
Facility Name:
EXAMPLE E.1
COUNTY OF LOS ANGELES 6 DEPARTMENT OF PUBLIC WORKS Sitc/Filc
ENVIRONMENTAL PROGRAMS DIVISION , Date
Storm Water Facility hispectioruSitc Visit Report Form Inspection Work Order (1)
a Routine Inspection 0 Response to Complaint - 0 Facility has closed at new Facility Information (see attached)
Site Address:
Contact Name: Phone: Business Type/Activity.
Is the facility within the County unincorporated area ? 0 Yes 13 No City:
Arca.(R/C) Code:
SIC:
Is the facility covered under any other permits? (Check all that apply) 0 None 0 Industrial Wax1c
• Air Quality c Hazmat business plan o Underground Storage Tanks 0 Aboveground aomgc tanks
• Fire Dept (Storage) ri H&Zmdow waste generator 0 Other.
Is the facility covered under a storm water Permit? o Dow not need coverage C3 No, but may need to (Refer to Regional Board)
o Individual NPDES 0 General (filed NOI) Does the facility have a SWPPP? 0 Yes 0 NO
AcnVffZSASST SSMFNTCHZCKLNr
ACTIVITIES - Check each activity present at tl:c sate and evaluate its potential (PPD)
I APPLICABLE EFFECTIVENESS
for pollutant discharge: 1 — low potential, 2 — medium pc)tcntA, 3 — high potential
ACTIVITY
RATING&
-4 Circled BMPs require your hwoedishe attention - see back of thJs report.
Yes No PPD
A. MINIMUM BMPs - APPLICABLE TO ALL FACILITIES
I (D
Q ?)
(3)
(1)
(0
BMPs employed:
B. VEHICLE AND EQUIPMENT FUELING
BMPs employed:
C. VEHICLE AND EQUIPMENT WASHING/STEAM CLEANING
BMPs employed:
D. VEHICLE AND EQUIPMENT MAINTENANCE AND REPAIR
BMPs employed:
E. OUTDOOR LOADING/UNLOADING OF MATERIALS
BMPs employed:
a
F. OUTDOOR PROCESS EQUIPMENT OPERATIONS AND MAINTENANCE
BMPs employed:
G. OUTDOOR STORAGE OF RAW MATERIALS/PRODUCTS/CONTAINERS
I I I (D
0
0
a)
6
BMPs employed:
IL WASTE ILA14DLJNG AND DISPOSAL
(j)
(ID
BMPs employed:
L CONTAMINATED OR ERODIBLE SURFACE AREAS
(0
BMPs employed:
J. BUILDING AND GROUNDS MAINTENANCE
(3)
q)
(1)
BMPs employed:
K. ROOFTOP EQUIPMENT
I I (D
(z
(3)
(a)
(3)
BMPs employed::
L. OUTDOOR DRAINAGE FROM INDOOR AREAS
I I I (D
(2)
G
(1)
(3)
BMPs employed:
M. OTHER (dcscribek
I I I T
(9)
(3)
(3)
(6)
*(D No BMTs used and stormwater pollution likely (2) Some BMPs used but not
effective GSorne BMPs used and
moderately effective
(1) Source control BMPs used and very effective/structural BMPs needed (5) All
necessary BNM used and very
effective
This report is not a citation. It is fitmished to the facility representative to assist in designing and evaluating Best Management Practices to prevent the rune?'
of pollutants to the storm drainage system. A reinspection of your facility (0 is requiredX0
is not required) to review correction
ofdcficicncies noted above.
Please call ( ) by between 8:00 a m. to 930
a.m. to arrange for a reinspection.
Facility Representative Signaturc;
DaW.
Print *name of Facility Representative:
Inspector.
EPD/insbmp - 12197
ot:LEs °oa ATTACHMENT F
°y tij STORMWATER PROGRAM * FOOD ESTABLISHMENTS EXAMPLE F.1
i o'vusucWORKS o SITE VISIT CHECKLIST
�:�.,rP;ir"'$y^':'!t �:ii:F 5�...'`.^'-.a�W,�';5litithiiifi�fi+ r:r. 7;zA'o';;al... •}1 1. , r,..� • ,�^�a ; _ . .-.� .
PARfi�3w:, FRA:NDiBUSINESS�
O
s..•:. ^c :ra r:t a �►o�r .JtYr_.. .L't.S.i'... • '.�w' .:r.;.. •• , .� .. .... `1..JtS: �'{_: Y�• +_ i•�+�i ;4
Business Name: Phone No. :
Owner / Manager Name : Computer No.
Business Address : City :
Major Cross Street : Operation Hour
Is the facility within the County unincorporated area? O Yes ONO
Type of Business : D Eating & Drinking Place O Super Market D Convenience Store O Gas Station w/ Conv. Store
PARI '* SFS 4, AGEMENT�R'ACTICES;(BMPs)**': IIVFORII�IA'PT01 � =-
,.t, .t.' ... �;;
.,ate rfl:wr a .at,. r -.ptZ is:A+Srr�";.tee.rL' ,ti rP r.'1.i�'. +Y •t a , r.; r'... I .i ., •a .=
'Fu _• RRF[ON�ACi10I�j
FED Fsn1FCONL)lfIOP1,BOXlSCiFfEC1:ED
I. Is a trash bin shared with another business? D Yes ONO
2. Is parking area shared with another business? ❑ Yes O No CONDITION
3. Clean-up of parking area by: O Bus. Owner O Prop. Owner O Other
A. STORAGE AREAS No Such Area No Problem ' Spill & Leak Overflow Not Covered Other
4. Trash Container O ❑ i O O O ❑
5. Oil & Grease Disposal O D D O O O
6. Haz Mat/ Cleaning Products D O I ❑ O ❑ ❑
I
Accumulated
B. GENERAL SANITATION Trash Standing Fluid Grease/Motor Oil Other
7. Parking Areas D O I O ❑ O O
8. Storm Drain / Inlet on the property D ❑ I ❑ ❑ D O
9. Outside Eating Areas O O ❑ O ❑ O
C. CLEANING PRACTICES Yes No
10. Evidence of washing off kitchen equipment / floor mats and allowing runoff to enter into the storm drain / inlet. O D
11. Inappropriate disposal of wash water. Cl ❑
12. Evidence of washing off parking lot / open area and allowing runoff to enter into the storm drain / inlet. D ❑
13. Method of Oil and Grease disposal? O None generated O Recycling Co. ❑ Other
14. Additional Comments:
District Office No.:
1. Watershed
Inspector's Name:
Inspection Date :
t'elft ,out by.. L•ACDP_W.sWi � :' �3` s°�r`s �.+�'�rt %� `3i+.- ''::tom^, t'S +^ii :
❑ Sta. Clara O L.A. River O SanGabriel O Dominguez Ch. O Malibu Ck. ❑ Ballona Ck.
2. Applicable SIC Code O 581 ( Eating & Drinking Place) ❑ 541 ( Grocery/Conv Store ) ❑ 554 (Gas Station)
3. Action O Additional Educational Materials Forwarded O Other
• A Program of the Los Angeles County Department of Public Works (LACDPW), Environmental programs Division. To report an illegal discharge into the
drain call I - 888 - CLEAN LA. For general information about local cities stormwater program, call your local agency directly.
•' BMPs: defined as current practices that directly or indirectly reduce stormwater / urban runoff pollution into the storm drains.
38-0031 DPW Rev. 11197
OWNER / OPERATOR COPY
6 % ?-
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
VIA: Terrence L. Belanger, City Manage
FROM: Linda G. Magnuson'AAssistant Finance Director
DATE: June 2, 1998
SUBJECT: Advance and Reimbursement Agreement Number 8
Recommendation:
It is recommended that the City Council adopt a resolution approving Advance and
Reimbursement Agreement Number 8, with the Diamond Bar Redevelopment Agency, in the
amount of $35,000.
Background:
In September 1996, the Redevelopment Agency proceeded with a redevelopment plan adoption
process for the Diamond Bar Economic Revitalization Area. One of the major tenants of the
Diamond Bar Economic Revitalization Area is commercial property improvement. To initiate this
process, five properties within the project area have been identified for site plan schematic studies.
The cost related to these studies is $35,000. Therefore it is requested that the City Council
approve Advance and Reimbursement Agreement Number 8, in the amount of $35,000.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING ADVANCE AND
REIMBURSEMENT AGREEMENT NUMBER 8
WITH THE DIAMOND BAR REDEVELOPMENT AGENCY
The City Council of the City of Diamond Bar hereby finds, determines, resolves
and orders as follows:
SECTION 1. The Advance and Reimbursement Agreement Number 8 for
Administrative and Overhead Expenses, attached here to as Exhibit "A", is hereby approved. The
mayor is hereby authorized and directed to execute such Advance and Reimbursement Agreement
Number 8 for and on behalf of the City.
PASSED, APPROVED AND ADOPTED this day of , 1998.
Mayor
ATTEST:
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City
of Diamond Bar held on the day of , 1998, by the following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
Lynda Burgess, City Clerk
AGENDA NO. 7.1
DOCUMENTATION AVAILABLE FOR PERUSAL
IN THE OFFICE OF THE CITY CLERK
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Terrence L. Belanger, City Manager
RE: FY 1998-99 Municipal Budget: General Fund, Special Funds And Capital
Improvement Program
DATE: May 29, 1998
General Fund Overview:
The City of Diamond Bar is about to begin its tenth fiscal year, FY 1998-99. As has been
reported to the Council over the past several fiscal years, the City will lose its incorporation
population (74,115), which is currently used by the State of California to subvent (on a per capita
basis) vehicle license fees, gas tax and other revenues, on June 30, 1999. By law (Rev.& Tax.
Code, Sec. 11005.3 ), commencing with FY 1999-00 (July 1, 1999), State subventions by the
State to the City will be based upon actual population, which is estimated to be 56,660. The
estimated loss in General Fund revenue could be as much as $600,000 and the loss in Gas Tax
revenues could be as much as $315,000.
The vehicle license fee and gas tax revenue reductions are permanent. The future impacts of this
revenue reduction must be mitigated through revenue expansion and/or service delivery changes.
Redevelopment is another tool for mitigating the impacts of the revenue reduction. The most
effective form of revenue expansion is sales tax. Increases in sales tax will come through the a
higher demand for goods and services, attraction of businesses into existing commercial centers
and retention of businesses in those same commercial centers. While programs to retain, attract
and assist businesses in existing commercial areas are beneficial, full occupancy in those
commercial areas is not going to significantly expand revenue, as compared to the projected
revenue "shortfall'. Revenue expansion, in the form of new retail commercial development,
should be seriously considered and decisions made to implement such revenue expansion
activities. If the revenue "shortfall' is to be primarily dealt with through revenue expansion
policies, a very proactive approach to revenue expansion activities is essential.
The need for consistent and reliable revenue sources is an even more critical issue, in FY 98-99,
as the Governor, state legislators, special interest lobbyists and others continue in their attempts
to eliminate vehicle license fees, a municipal revenue source that was established and has been
received by cities, since the early 1930s. Vehicle license fees are the largest annual general fund
revenue that the City receives ($2,450,000 est. (23%). Historically, the vehicle license fee
revenue has been the most reliable revenue source available to the City. In light of the massive
revenue "takebacks" ($4.4 billion) by the state legislature in the early 1990s, which involved the
"taking" of "backfill' revenue (AB 8) that replaced municipal property taxes lost through
Proposition 13; the promise of the state legislature to "backfill' the revenues that are at risk due
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE TWO
the irresponsible conduct of the legislators gives rise to enormous skepticism and absolutely no
trust. The bottom line is that the City of Diamond Bar cannot tolerate nor absorb the reduction of
almost twenty-five percent of its annual revenue. For example, the annual retail sales in Diamond
Bar would have to more than double ($220,000,000 to $445,000,000) or real property values
would have to more than double.
The second aspect of a program for dealing with the impending revenue reduction is the reduction
of annual expenditures. In the proposed FY 1998-99 Budget, staff has made several
recommendations to the Council regarding reorganization, service delivery and service reduction.
The overall goal is to implement the revenue enhancement activities and expenditure reduction
decisions that will mitigate the impact of the "shortfall", beginning with FY 1998-99.
General Fund Revenue:
The FY 1998-99 General Fund Budget projects overall resources to be $10,812,050. There is a
$452,100 transfer into the General Fund from the Reserve Fund related to expenditures for an
architect to begin the needs assessment, space planning and design services for a civic center
($100,000), Sycamore Canyon Park slope repairs ($80,000), computer hardware ($191,000),
computer software ($19,550), portable stage ($20,000), Reagan Park lighting ($15,000) and
office furniture. There is also a transfer -in of $708,600 from Gas Tax Fund for street and right-
of-way maintenance. And, there is a transfer -in of $120,000 from the COPS Fund for the
funding of a LASO special assignment deputy (290-B car).
The FY 1998-99 General Fund Budget proposes $10,447,125 in appropriations. There is a FY
98-99 projected general fund balance (June 30, 1999) of $364,925 ($964,925 with tenth year of
VLF). The estimated FY 97-98 general fund balance on June 30, 1998 is $905,939. The
projected fund balances will be allocated to the General Fund Reserve Fund.
The City's three major revenue sources are vehicle license fees, sales tax and property tax. The
FY 1998-99 budget estimates that two of these revenue sources (sales tax and property tax) will
not vary significantly from FY 1997-98. As noted above, vehicle license fee revenues will
decrease significantly (up to $600,000), in FY 99-00. However, as was the case last fiscal year
(FY 97-98), the proposed budget utilizes the estimated FY 99-00 vehicle license fee revenue level
for FY 98-99 budget planning purposes. Other changes in revenues come primarily from
estimated increases in interest income and building permit processing fees.
FY 1998-99 General Fund Budget Summary:
The City of Diamond Bar will conclude FY 1997-98 in a strong financial position. The City will
end FY 97-98 with the General Fund Reserve Fund projected to increase to $13,250,000. It is
projected that the General Fund Reserve Fund will increase to $14,150,000, as of June 30, 1999
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE THREE
The FY 1998-99 operating budget is'based upon proposed service levels that would increase the
total number of full-time employees by one. Thirty (30) full-time staff positions are proposed.
Fourteen (14) part-time positions are also proposed, which is one less than FY 97-98.
Public Safety
The FY 98-99 appropriations for law enforcement services total $3,794,000, due to the increase
of the two -deputy special assignment car from 20 hours per week to 40 hours per week.
$10,550 has been allocated for Community Volunteer Patrol. Animal Control service are
proposed to be remain at $65,000. Emergency Preparedness Services are proposed to be
$43,915, which includes the cost of a part time coordinator ($16,640). The total cost for Public
Safety services is $3,937,500, which approximately 36.42% of the proposed FY98-99 operating
budget. COPS will fund education, training and capital outlay items. -
Public Works
The proposed Public Works budget is $1,455,850 which is a slight decrease as compared to FY
97-98 ($1,559,545). The projected decrease is due, primarily, to reductions in professional
services ($59,750), environmental services ($15,000), and personnel cost allocations ($55,000) to
redevelopment. The budget reflects one-half of a Development Services Assistant that is a
proposed new position.
Community Development
The proposed FY 98-99 allocation is $758,750, which is a slight decrease over the FY 97-98
allocation ($811,300). The decrease is due largely to the winding down of the development code
preparation process, the completion of environmental review of a neighboring community's land
use project; and, the allocation of salaries to other departments. These decreases are offset by an
increase in Building and Safety ($98,500), due to an increase in construction and renovation
activities and appropriation for the State mandated updating of the Housing Element ($15,000).
Also, one-half the proposed new Development Services Assistant position is assigned to
Community Development.
Community Services
The Community Services budget ($1,610,785) proposes an increase of 15.48% (FY98 was
$1,361,480). The budget reflects increases in the recreation contract ($66,829), the maintenance
of Pantera Park ($72,500) and management salaries allocation and two additional part-time Parks
Maintenance Helpers. The Concerts in the Park series will feature ten (10) weekly concerts.
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE FOUR
Legislative and Management Services
This combination of services includes: City Council, City Attorney, City Manager and City Clerk.
The proposed allocation for these services is $835,465, which is 20.7% less than the FY98
allocation ($1,053,523). This decrease is due to the reorganization of the City Manager's Office
staff through the elimination of the Deputy City Manager position ($112,080), the allocation of
personnel costs to redevelopment ($40,000) and the fact there is no planned election in 1998
($38,200). The City Attorney's Special Litigation proposes an increase ($80,000 to$90,000) to
cover the costs of litigation, primarily the redevelopment area plan lawsuit.
Administration & Support Services
Administrative and Support Services include Communications and Marketing, Finance and
General Government. The proposed appropriation for these services is $1,366,900, which is a
9.7% increase from FY 98 ($1,234,235). The increases reflect the creation of the
Communications and Marketing Department, the leasing of additional City Administrative office
space, and the replacement of computer hardware and upgrading of computer software. These
increases are offset by the allocation of personnel costs to redevelopment and the completion of
the financial management computer system changeover.
Personnel Recommendation(s)
Although the proposed budget does not reflect the cost impact, it is recommended that 1) the
employees receive a 2.0 % cost of living increase in salary, 2) the PERS contract be changed to
2%@55, from 2%@60 and 3) the cafeteria benefit amount be increased by $30 per month. Also,
it is proposed that the City Council eliminate one of the Deputy City Manager (Administrative
Services) positions. The related resources would be applied to Communications and Marketing
personnel costs and the proposed Developmental Services Assistant position. One other new
full-time position, a Transportation Clerk, is recommended in Public Works to administer the
transit subsidy program and the Dial -a -Cab program.
FY 1998-99 Special Funds
Gas Tax
Gas Tax resources available in FY 98-99 are $3,345,540. It is proposed that the Gas Tax Fund
allocate $708,600 to the General Fund to fund street maintenance, street cleaning, right-of-way
maintenance, marking and signs, traffic signal maintenance, curbs, gutters and sidewalk repair,
utilities, engineering/inspections and staff services.
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE FIVE
The FY 98-99 Municipal Budget allocates $2,212,500 to Capital Improvement Projects to fund
the following proposed projects:
-Phase I - Slurry Seal/Sidewalk Program
-Area 1 - Residential Street Improvement Program
-Area 1 - Sidewalk Improvement Program
-Meadowglen rehab and seepage mitigation
-Ambushers drainage mitigation
-Chinook/San Leandro seepage study
-Brea Canyon@Glenbrook traffic signal
-Brea Canyon@Diamond Crest traffic signal
-Brea Canyon@Silver Bullet traffic signal
-Diamond Bar@SR57 NB on-ramp traffic signal
-Lemon@Lycoming traffic signal
-Golden Springs@Rapid View traffic signal
-City-wide School Safety/Traffic Improvements
The Gas Tax Fund would have a year end unappropriated reserve of approximately $424,440.
Air Quality Fund
The FY 98-99 Budget allocates $5,000 to implement the City's Air Quality Element
Implementation Plan. $7,000 has been allocated to partially fund annual membership dues for the
San Gabriel Valley Council of Governments. $4,000 is allocated for City On -Line system
improvements (system server upgrade). An electronic interactive public information
communication system is proposed ($27,000). 25% of the Assistant to City Manager's time is
allocated to this fund and 25% of the MIS Technician is allocated to this fund. The total fund
budget for FY 98-99 is $91,700. The unappropriated reserve would be approximately $68,800.
Park Fees Fund (Quimby Act)
The FY 98-99 Budget estimates resources available to be $584,700. Projects recommended are
the Peterson Park irrigation and drainage project ($280,000), the Lorbeer Middle School athletic
field lights ($150,000), the Heritage Park ADA retrofit project ($35,000) and the Reagan Park
ADA retrofit project ($29,000). The estimated year-end Fund balance would be $90,700.
Proposition C Fund
The FY 98-99 Budget estimates available resources to be $1,825,400. The estimated Prop. C
annual revenues are estimated to be $526,600. The Prop C Fund is proposed to fund the Golden
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE SIX
Springs - Brea Canyon Road to westerly city limits resurfacing/median construction project
($730,000), Golden Springs - Grand Avenue to Torito Lane resurfacing project ($300,000).
$130,000 is proposed to fund a traffic signal at Golden Springs and Racquet Club. The estimated
year-end Fund balance would be $660,400.
Proposition A Fund - Transit
The Proposition A Transit Fund is being proposed to fund the following: Dial -a -Cab program
($302,000), Excursions ($37,000) and Transit subsidy program ($400,000). $7,500 is allocated
for membership dues to the San Gabriel Valley COG. It is recommended that monies be -allocated
for concrete bus pads on Golden Springs ($100,000). $50,810 has been allocated for
administrative personnel costs, including making the part-time Transportation Clerk a full-time
position, which position would be responsible for the transit pass subsidy program and the Dial -a -
Cab program. The estimated Prop A Transit Fund resources, in FY 98-99, are $2,498,850.
Proposed expenditures for FY 98-99 are $929,810. The estimated Fund year-end reserve balance
is $1,569,040.
Community Development Block Grant Fund
The proposed resources for FY 98-99 is $793,800. Proposed allocations for FY 98-99 are
$793,800. The annual CDBG revenue amount is $370,762. CDBG funds several community
service programs, which include YMCA child care, senior programs, and others; and, several CIP
projects, which include handicap access ramps ($100,000), sidewalk improvements/installations
($150,000), Heritage Park ADA retrofit ($70,000), Reagan Park ADA retrofit ($125,000) and
senior/community center set-aside ($250,000). Program administrative costs are $55,650.
Integrated Waste Management Fund
This fund provides for the administration of the City's solid waste management activities, the
implementation of programs recommended in the City's SRRE (Source Reduction and Recycling
Element) and NPDES education and monitoring programs. The Public Works Department has
been assigned the responsibility to manage the consultants and staff as they continue the
implementation of residential sector programs: multi -family recycling, on-site composting, public
education/information and monitoring. Commercial sector programs being implemented include:
at -source recovery/recycling, representative waste audit, education/information and monitoring
programs. The costs associated with these programs are a part of the FY 98-99 Integrated
Waste Management Fund. Estimated resources are $230,000. Proposed allocated expenditures
are estimated to be $97,450. The estimated year-end Fund balance reserve is $133,150.
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE SEVEN
Capital Improvement Fund (CIP)
The FY 1998-99 CIP Budget proposes an expenditure program in the amount of $6,235,582.
The CIP proposes $3,550,000 for street improvements, $1,140,000 for traffic control
improvements, $871,700 for park and recreation improvements; and, $650,000 for miscellaneous
capital improvements. You are referred to budget document (pages 131 thru 137)for more detail,
on the various projects.
IST'EA Fund
The Intermodal Surface Transportation Efficiency Act (ISTEA) Fund provides resources for
improving major transportation roadways. $600,000 are available in FY 98-99. The entire
amount is allocated to the Golden Springs - Grand Avenue to Torito Lane resurfacing project.
COPS Fund
The Citizens Option for Public Safety (COPS) Fund has available resources in the amount of
$461,390, in FY 98-99. $120,000 has been allocated to the General Fund to cover the cost of
expanding the two -deputy special assignment car (290-B) from a twenty hours per week to a
forty hours per week. The Los Angeles Sheriffs Department will be purchasing capital outlay
items ($110,000) that will enhance and expand the LAOS's ability to provide effective law and
traffic enforcement services. $20,000 has been allocated for training and education for Diamond
Bar team deputies. The projected unallocated balance is estimated to be $142,390.
Narcotics Asset Seizure Fund
There is a fund balance of $338,000 in the Narcotics Asset Seizure Fund. The monies in the
Narcotics and Law Enforcement Fund can only be used for narcotics enforcement, substance
abuse education/training, and other such law enforcement activities. $10,000 has been allocated
for a reward for information that would lead to the arrest and conviction of the person(s) who
murdered Diamond Bar resident Wandell Beavers.
Park and Facility Development Fund
There is expected to be a balance of $1,460,000, in FY 98-99. There are FY 98-99 allocations
recommended for the Heritage Park ADA retrofit project ($13,500), the Reagan Park ADA
retrofit project ($39,200) and the design of the Pantera Park athletic field lighting ($50,000).
The unallocated fund balance is estimated to be $1,357,300.
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE EIGHT
Self -Insurance Fund:
The City Council has adopted a policy, which requires the setting aside of $100,000 per year in
the Self -Insurance Fund, until the Fund balance is $1,000,000. As of June 30,1998, the Self -
Insurance Fund balance is estimated to be $1,105,650. Barring unforeseen adverse judgments,
there will not be a need to set aside $100,000 from the unallocated General Fund reserve fund this
fiscal year. However, $160,000 will be transferred -in to the Self -Insurance Fund for the payment
of the annual general liability insurance premium. The estimated fund balance on June 30, 1999
is $1,032,150.
Community Organization Support Fund:
This Fund has been established to provide support to non-profit organizations, which contribute
beneficially to the betterment of the community. The source of revenue for this fund is the salary
and benefits foreborn by Councilmembers. The estimated fund amount is $15,100.
Library Services Fund:
The Library Services Fund has been established to supplement the quality of library services
available to the residents of the community. The primary focus of supplement support in the FY
98-99 Budget is the maintenance and operation ($9,550) of the City provided computer system,
as well as, the upgrading of system computer hardware and software ($8,000). The unallocated
Fund balance is $90,125.
Redevelopment Agency Fund:
The proposed Diamond Bar Redevelopment Agency budget is proposed to be $832,000. With
the Economic Revitalization Area Plan adopted and being implemented, there will be related staff
costs which will be allocated to the DBRDA ($150,000). Other major expenditures are for
General Counsel services ($50,000) and for the Golden Springs Road - Brea Canyon Road to
westerly city limit project ($600,000). Staff win be recommending professional consultants to
prepare a commercial rehabilitation program and a business retention and attraction program.
When the proposals are received and proposal amounts ascertained, staff will be recommending
the allocation of monies necessary to complete the preparation of these two programs. There
could be several other capital improvement projects funded by the DBRDA, e.g., traffic signal
projects, in this fiscal year, depending upon the decisions of the Board of Directors.
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Terrence L. Belanger, City Manager' A
RE: FY 1998-99 Municipal Budget: General Fund, Special Funds And Capital
Improvement Program
DATE: May 29, 1998
General Fund Overview:
The City of Diamond Bar is about to begin its tenth fiscal year (FY 1998-99). As has been
reported to the Council over the past several fiscal years, the City will lose its incorporation
population (74,115), which is currently used by the State of California to subvent (on a per capita
basis) motor -in -lieu, gas tax and other revenues, on June 30, 1999. By law (Rev.& Tax. Code,
Sec. 11005.3 ), commencing with FY 1999-00, State subventions by the State to the City will be
based upon actual population, which is estimated to be 56,659. The estimated loss in General
Fund revenue could be as much as $600,000 and the loss in Gas Tax revenues could be as much
as $315,000.
The revenue reduction is permanent. The future impacts of this revenue reduction must be
mitigated through revenue expansion and/or service delivery changes. Redevelopment is another
tool for mitigating the impacts of the revenue reduction. The most effective form of revenue
expansion is sales tax. Increases in sales tax will come through the a higher demand for goods
and services, attraction of businesses into existing commercial centers and retention of businesses
in those same commercial centers. While programs to retain, attract and assist businesses in
existing commercial areas are beneficial, full occupancy in those commercial areas is not going to
significantly expand revenue, as compared to the projected revenue "shortfall". Revenue
expansion, in the form of new retail commercial development, should be seriously considered and
decisions made to implement such revenue expansion activities. If the revenue "shortfall' is to be
primarily dealt with through revenue expansion policies, a very proactive approach to revenue
expansion activities is essential.
The need for consistent and reliable revenue sources is an even more critical issue, in FY 98-99,
as the Governor, state legislators, special interest lobbyists and others continue in their attempts
to eliminate vehicle license fees, a municipal revenue source that was established and has been
received by cities since the early 1930s. Vehicle license fees are the largest annual general fund
revenue that the City receives ($2,450,000 est. (23%). HistoricaL'y, the vehicle license fee
revenue has been the most reliable revenue source available to the City. In light of the massive
revenue "takebacks" ($4.4 billion) by the state legislature in the early 1990s, which involved the
"taking" of "backfill' revenue (AB 8) that replaced municipal property taxes lost through
Proposition 13; the promise of the state legislature to "backfill' the revenues that are at risk due
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE TWO
the irresponsible conduct of the legislature gives rise to enormous skepticism and absolutely no
trust. The bottom line is that the City of Diamond Bar cannot tolerate nor absorb the reduction of
twenty-five percent of its annual revenue. For example, the annual retail sales in Diamond Bar
would have to more than double ($220,000,000 to $445,000,000) or real property values would
have to more than double.
The second aspect of a program for dealing with the impending revenue reduction is the reduction
of annual expenditures. In the proposed FY 1998-99 Budget, staff has made several
recommendations to the Council regarding reorganization, service delivery and service reduction.
The overall goal is to implement the revenue enhancement activities and expenditure reduction
decisions that will mitigate the impact of the "shortfall", beginning with FY 1998-99.
General Fund Revenue:
The FY 1998-99 General Fund Budget projects overall resources to be $10,812,050. There is a
$452,100 transfer into the General Fund from the Reserve Fund related to expenditures for an
architect to begin the needs assessment, space planning and design services for a civic center
($100,000), Sycamore Canyon Park slope repairs ($80,000), computer hardware ($191,000),
computer software ($19,550), portable stage ($20,000), Reagan Park lighting ($15,000) and
office furniture. There is also a transfer -in of $708,600 from Gas Tax Fund for street and right-
of-way maintenance. And, there is a transfer -in of $120,000 from the COPS Fund for the
funding of a LASO special assignment deputy (290-B car).
The FY 1998-99 General Fund Budget proposes $10,447,125 in appropriations. There is a FY
98-99 projected general fund balance (June 30, 1999) of $364,925 ($964,925 with tenth year of
VLF). The estimated FY 97-98 general fund balance on June 30, 1998 is $905,939. The
projected fund balances will be allocated to the General Fund Reserve Fund.
The City's three major revenue sources are vehicle license fees, sales tax and property tax. The
FY 1998-99 budget estimates that two of these revenue sources (sales tax and property tax) will
not vary significantly from FY 1997-98. As noted above, vehicle license fee revenues will
decrease significantly (up to $600,000), in FY 99-00. However, as was the case last fiscal year
(FY 97-98), the proposed budget utilizes the estimated FY 99-00 vehicle license fee revenue level
for FY 98-99 budget planning purposes. Other changes in revenues come primarily from
estimated increases in interest income and building permit processing fees.
FY 1998-99 General Fund Budget Summary:
The City of Diamond Bar will conclude FY 1997-98 in a strong financial position. The City will
end FY 97-98 with the General Fund Reserve Fund projected to increase to $13,250,000. It is
projected that the General Fund Reserve Fund will increase to $14,100,000, as of June 30, 1999
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE THREE
The FY 1998-99 operating budget is based upon proposed service levels that would increase the
total number of full-time employees by one. Thirty (30) full-time staff positions are proposed.
Fourteen (14) part-time positions are also proposed, which is one less than FY 97-98.
Public Safety
The FY 98-99 appropriations for law enforcement services total $3,794,000, due to the increase
of the two -deputy special assignment car from 20 hours per week to 40 hours per week.
$10,550 has been allocated for Community Volunteer Patrol. Animal Control service are
proposed to be remain at $65,000. Emergency Preparedness Services are proposed to be
$43,915, which includes the cost of a part time coordinator ($16,640). The total cost for Public
Safety services is $3,937,500, which approximately 36.42% of the proposed FY98-99 operating
budget. COPS will fund education, training and capital outlay items.
Public Works
The proposed Public Works budget is $1,455,850 which is a slight decrease as compared to FY
97-98 ($1,559,545). The projected decrease is due, primarily, to reductions in professional
services ($59,750), environmental services ($15,000), and personnel cost allocations ($55,000) to
redevelopment. The budget reflects one-half of a Developmental Services Assistant that is a
proposed new position.
Community Development
The proposed FY 98-99 allocation is $758,750, which is a slight decrease over the FY 97-98
allocation ($811,300). The decrease is due largely to the winding down of the development code
preparation process, the completion of environmental review of a neighboring community's land
use project; and, the allocation of salaries to other departments. These decreases are offset by an
increase in Building and Safety ($98,500), due to an increase in construction and renovation
activities and appropriation for the State mandated updating of the Housing Element ($15,000).
Also, one-half the proposed new Developmental Services Assistant position is assigned to
Community Development.
Community Services
The Community Services budget ($1,610,785) proposes an increase of 15.48% (FY98 was
$1,361,480). The budget reflects increases in the recreation contract ($66,829), the maintenance
ofPantera Park ($72,500) and management salaries allocation and two additional part-time Parks
Maintenance Helpers. The Concerts in the Park series will feature ten (10) weekly concerts.
MUNICIPAL BUDGET: FY 1998-99
MAY 29, 1998
PAGE FOUR
Legislative and Management Services
This combination of services includes: City Council, City Attorney, City Manager and City Clerk.
The proposed allocation for these services is $835,465, which is 20.7% less than the FY98
allocation ($1,053,523). This decrease is due to the reorganization of the City Manager's Office
staff through the elimination of the Deputy City Manager position ($112,080), the allocation of
personnel costs to redevelopment ($40,000) and the fact there is no planned election in 1998
($38,200). The City Attorney's Special Litigation proposes an increase ($80,000 to$90,000) to
cover the costs of litigation, primarily the redevelopment area plan lawsuit.
Administration & Support Services
Administrative and Support Services include Communications and Marketing, Finance and
General Government. The proposed appropriation for these services is $1,366,900, which is a
9.7% increase from FY 98 ($1,234,235). The increases reflect the creation of the
Communications and Marketing Department, the leasing of additional City Administrative office
space, and the replacement of computer hardware and upgrading of computer software. These
increases are offset by the allocation of personnel costs to redevelopment and the completion of
the financial management computer system changeover.
Personnel Recommendation(s)
Although the proposed budget does not reflect the cost impact, it is recommended that 1) the
employees receive a 2.0 % cost of living increase in salary, 2) the PERS contract be changed to
2%@55, from @%@60 and 3) the cafeteria benefit amount be increased by $30 per month. Also,
it is proposed that the City Council eliminate one of the Deputy City Manager (Administrative
Services) positions. The related resources would be applied to Communications and Marketing
personnel costs and the proposed Developmental Services Assistant position. One other new
full-time position, a Transportation Clerk, is recommended in Public Works to administer the
transit subsidy program and the Dial -a -Cab program.
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR 01
ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS
MAY 18, 1998
1. CALL TO ORDER: VC/Ansari called the meeting to order at 9:17 p.m. in the
Auditorium of the South Coast Air Quality Management District, 21865 E. Copley
Dr., Diamond Bar, CA.
ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice
Chair/Ansari. Chair/Huff was excused.
Also present were: Terrence L. Belanger, Executive Director; Ruben Weiner,
Assistant Agency Attorney; James DeStefano, Deputy City Manager; David Liu,
Deputy Public Works Director; Bob Rose, Community Services Director; Mike
Nelson, Communications & Marketing Director; Linda Magnuson, Assistant Finance
Director and Lynda Burgess, Agency Secretary.
2. PUBLIC COMMENTS: None offered.
3. CONSENT CALENDAR: AM/Herrera moved, AWO'Connor seconded, to approve
the Consent Calendar. Motion carried by following Roll Call vote:
AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Ansari
NOES: AGENCY MEMBERS - None
ABSENT: AGENCY MEMBERS - Chair/Huff
3.1 APPROVED MINUTES - Regular Meeting of May 5, 1998 as submitted.
3.2 APPROVED VOUCHER REGISTER dated May 18, 1998 in the amount of
$2,289.04
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: None
AGENCY ADJOURNMENT: There being no further business to conduct, VC/Ansari
adjourned the meeting at 9:22 p.m.
ATTEST:
Vice Chairman
LYNDA BURGESS, Agency Secretary
MEMORANDUM
TO: Honorable Chairman and Redevelopment Agency Members
VIA: Terrence L. Belanger, City Manage*
FROM: Linda G. MagnusonrMsistant Finance Director
DATE: June 2, 1998
SUBJECT: Advance and Reimbursement Agreement Number 8
Recommendation:
It is recommended that the Redevelopment Agency adopt a resolution approving Advance and
Reimbursement Agreement Number 8, with the City of Diamond Bar, in the amount of $35,000.
Approve the allocation of $35,000 to the Professional Services - Site Plan Schematics account.
Background:
In September 1996, the Redevelopment Agency proceeded with a redevelopment plan adoption
process for the Diamond Bar Economic Revitalization Area. One of the major tenants of the
Diamond Bar Economic Revitalization Area is commercial property improvement. To initiate this
process, five properties within the project area have been identified for site plan schematic studies.
The cost related to these studies is $35,000. Therefore it is requested that the Redevelopment
Agency approve Advance and Reimbursement Agreement Number 8, in the amount of $35,000.
RESOLUTION NO.
A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT
AGENCY APPROVING ADVANCE AND REIMBURSEMENT
AGREEMENT NUMBER 8 WITH THE CITY OF
DIAMOND BAR
The Diamond Bar Redevelopment Agency hereby finds, determines, resolves and
orders as follows:
SECTION 1. The Advance and Reimbursement Agreement Number 8, for
Administrative and Overhead Expenses, attached hereto as Exhibit "A", is hereby approved. The
Chairman is hereby authorized and directed to execute such Advance and Reimbursement
Agreement Number 8 for and on behalf of the Agency.
PASSED, APPROVED AND ADOPTED this day of , 1998.
Chairman
ATTEST:
I, Lynda Burgess, Secretary of the Diamond Bar Redevelopment Agency, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the Diamond
Bar Redevelopment Agency held on the day of , 1998, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAINED
AGENCY MEMBERS:
AGENCY MEMBERS:
AGENCY MEMBERS:
AGENCY MEMBERS:
Lynda Burgess, Secretary
REDEVELOPMENT AGENCY REPORT
AGENDA NO. /?A&
MEETING DATE: June 2, 1998
TO: Chairman and Agency Boardmembers
PROM: Terrence L. Belanger, Executive Director
(A
SUBJECT: Award of Contract for Conceptual Site Planning and
Design Studies to Urban Design Studio.
RECOMMENDATION:
It is recommended that the Agency Board authorize the Chairman to enter
into a professional services agreement with Urban Design Studio to
provide conceptual site planning and design services.
BACKGROUND:
The Economic Revitalization Area Plan outlines a variety of goals
including the examination of vacant and underutilized properties for
future commercial development, sales tax generation, and employment
opportunities. In addition, the City Council has established economic
development as a top priority for the community.
Staff has requested proposals from design consultants to prepare
conceptual site planning studies for several sites within the
revitalization area. The preparation of conceptual site plans will
assist the Agency in working with land owners to improve commercial
properties. The goal is to examine development alternatives and to
prepare documents to illustrate development opportunities for each site
which reflect the goals of the Plan.
Urban Design Studio (UDS) has extensive experience in the preparation of
conceptual planning studies. UDS has completed similiar studies for the
Cities of Montclair, West Covina, Lake Forest and the San Gabriel Valley
Council of Governments. UDS will examine each area with Agency staff and
provide the Agency with illustrative site plans, schematic elevations,
and birds -eye perspectives for each site. The final products will
consist of illustrative drawings and computer generated simulations.
The preliminary estimate of resources necessary for each site will range
from $5,000 to $12,000. Therefore, staff recommends that $35,000 be
allocated for the schematic studies.
ATTACHMENTS: Agreement and Proposal
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of June 2.1998 by and between the Redevelopment Agency of the City
of Diamond Bar, a municipal corporation ("Agency") and Urban Design Studio , "Consultant").
RECITALS
A. Agency desires to utilize the services of Consultant as an independent contractor to provide
Conceptual Site Planning Studies and related consulting services to Agency as set forth in Exhibit "A" dated
1998.
B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its
experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein
contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed by
Consultant are as described in Exhibit "A" dated .1998.
B. Level of Services/Time of Performance. The level of and time of the specific services
to be performed by Consultant are as set forth in Exhibit "A".
2. Term of Agreement. This Contract shall take effect ,June 2. 1998 and shall continue until full
and final completion of said project described in Exhibit "A" to the satisfaction of the Agency, unless earlier
terminated pursuant to the provisions herein.
3. Compensation. Agency agrees to compensate Consultant for each service which Consultant
performs to the satisfaction of Agency in compliance with the schedule set forth in Exhibit "A" . Payment will
be made only after submission of proper invoices in the form specified by Agency. Total payment to Consultant
pursuant to this Agreement shall not exceed Thirty-five thousand dollars (535.000.00).
4. General Terms and Conditions. In the event of any inconsistency between the provisions of
this Agreement and Consultant's proposal, the provisions of this Agreement shall control.
5. Addresses.
Agency: Consultant:
Terrence L. Belanger, Executive Director Ron Pflugrath
Redevelopment Agency of the City of Diamond Bar Urban Design Studio
21660 East Copley Drive, Suite 100 14725 Alton Parkway
Diamond Bar, California 91765-4177 Irvine, CA 92619-7057
714 489- 8131, fax 714 489- 9005
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to Agency, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of Agency or
otherwise ad on behalf of Agency as an agent. Neither Agency nor any of its agents shall have control over the
conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall
not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents
or employees "of the Agency.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this
Agreement, and to indemnify and hold Agency harmless from any and all taxes, assessments, penalties, and
interest asserted against Agency by reason of the independent contractor relationship created by this Agreement.
In the event that Agency is audited by any Federal or State agency regarding the independent contractor status
of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship
between Agency and Consultant, then Consultant agrees to reimburse Agency for all costs, including accounting
and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding Consultant
and Consultant's employees. Consultant further agrees to indemnify and hold Agency harmless from any failure
of Consultant to comply with applicable worker's compensation laws. Agency shall have the right to offset
against the amount of any fees due to Consultant under this Agreement any amount due to Agency from
Consultant as a result of Consultant's failure to promptly pay to Agency any reimbursement or indemnification
arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the standard of care and skill
ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Consultant agrees to indemnify the Redevelopment Agency of the City of
Diamond Bar, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or
liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other
organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or
invitees, including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations,
liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and
keep in full force and effect, with an insurance company admitted to do business in California and approved by
the Agency (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits
of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful
or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of
services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3)
automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional
liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors,
omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5)
worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever
is greater. Agency, its officers, employees, attorneys, and volunteers shall be named as additional insureds on
the policy*) as to comprehensive general liability, property damage, and automotive liability. The policy (ies)
as to comprehensive general liability, property damage, and automobile liability shall provide that they are
primary, and that any insurance maintained by the Agency shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -renewed,
canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the
insurance carrier without the insurance carver giving Agency thirty (30) day's prior written notice thereof.
Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to the teams of this
Agreement; shall be issued by an insurance company which is admitted to do business in the State of California
or which is approved in writing by the Agency; and shall be placed with a current A.M. Best's rating of no less
that A VII.
C. Consultant shall submit to Agency (1) insurance certificates indicating compliance with the
minimum workers compensation insurance requirements above, and (2) insurance policy endorsements indicating
compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning
of performance under this Agreement. Endorsements shall be executed on Agency's appropriate standard forms
entitled "Additional Insured Endorsement", or a substantially similar form which the Agency has agreed in writing
to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential data of
Agency, private individuals, or employees of the City of Diamond Bar. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for performance
of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization
by Agency. Agency shall grant such authorization if disclosure is required by law. All Agency data shall be
returned to Agency upon the termination of this Agreement. Consultant's covenant under this section shall
survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares
reports of a proprietary nature specifically for and in connection with certain projects, the Agency shall not,
except with Consultant's prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of this
Agreement shall be and remain the property of Agency without restriction or limitation upon its use or
dissemination by Agency.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any interest,
director or indirect, which may be affected by the services to be performed by Consultant under this Agreement,
or which would conflict in any manner with the performance of its services hereunder. Consultant further
covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.
Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner
with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or otherwise,
to or from the ultimate vendor(s) of hardware or software to Agency as a result of the performance of this
Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon fifteen
(15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the
provision of services on a particular project. The effective date of termination shall be upon the date specified
in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery
of the notice. In the event of such termination, Agency agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written notice of termination,
Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel
required to perform the services under this Agreement. All of the services required under this Agreement will
be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to
perform such services. Consultant reserves the right to determine the assignment of its own employees to the
performance of Consultant's services under this Agreement, but Agency reserves the right, for good cause, to
require Consultant to exclude any employee from performing services on Agency's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the
performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations
of Agency relating thereto. Such nondiscrimination shall include but not be limited to the following:
employment, upgrading; demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on
behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will
receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national
origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any
work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw
materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the
performance of any of Consultant's obligations hereunder, without the prior written consent of Agency, and any
attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall
be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a written
annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary
of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work
product required by this Agreement shall be utilized as the basis for review, and any comments or complaints
received by Agency during the review period, either orally or in writing, shall be considered. Agency shall meet
with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, Agency
may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided
herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes
and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of
the conditions of performance under this Agreement shall not be a waiver of any other condition of performance
under this Agreement. In no event shall the making by Agency of any payment to Consultant constitute or be
construed as a waiver by Agency of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by Agency shall in no way impair or prejudice any right or
remedy available to Agency with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or
equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in
such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and
costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed
received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or
during regular business hours; or (b) on the third business day following deposit in the United States mail,
postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties
may, from time to time, designate in writing pursuant to the provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with
the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of which
shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific
reference, represent the entire and integrated agreement between Consultant and Agency. This Agreement
supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly
refers to this Agreement. Amendments on behalf of the Agency will only be valid if signed by the Executive
Director or the Chairman and attested by the Agency Secretary.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written
above.
"Agency"
ATTEST: REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR
By: By:
Agency Secretary Chairman
Approved as to form: "CONSULTANT"
Urban Design Studio
By: By:
General Counsel Its:
C:\WP60UMA .AY\AGREE-98\ueom&&602