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HomeMy WebLinkAbout3/17/1998Cit C0111IC-LI AGENDA Tuesday, March 17,1998 4:00 p.m. Study Session/Closed Session CC -3 & 5 6:30 p.m. Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California 91765 Mayor Mayor Pro Tem Council Member Council Member Council Member City Manager City Attorney City Clerk Carol Herrera Wen Chang Eileen Ansari Bob Huff Debby O'Connor Terrence L. Belanger Michael Jenkins Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. riease refrain from smoAang, eating or drinking in the Council Chambers. The City of Diamond Bar uses rec cy led paper and encourages you to do the same. PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(x) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not appy to Committee meetings) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In cases of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBIIRS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Cleric qnd are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 8WLINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. THIS MEETING IS BEING BROADCAST LIVE BY CENTURY COMMUNICATIONS FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST ON THE SATURDAY FOLLOWING THE COUNCIL MEETING AT „10:00 A.M. ON CHANNEL 12. Next Resolution No. 98-16 Next Ordinance No. 02(1998) STUDY SESSION 4:00 p.m., Room CC -3&5 a. Goals and Objectives b. Traffic: Short -Term Solutions 1. CLOSED SESSION: Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Section 54956.9 - a. Harmony v. City of D.B b. Beach-Courchesne v. City of D.B. 2. CALL TO ORDER: 6:30 p.m., March 17, 1998 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Monsignor James Loughnane, St. Denis Catholic Church ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang, Mayor Herrera APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaiming 1998 as "Year of Healthy Children in Los Angeles County." 3.2 Presentation of City Tile to Sgt. Mike Rawlings, retiring after 32 years with the L.A. County Sheriff's Department. 4. PUBLIC CObIIIENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary) There is a five minute maximum time limit when addressing the City Council. MARCH 17, 1998 PAGE 2 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - March 24, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 OFF-SITE PARKING TASK FORCE - March 25, 1998 - 6:30 p.m., AQMD CC -3 & 5, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION - March 26, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING - April 7, 1998 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 OFF-SITE PARKING TASK FORCE - April 8, 1998 - 6:30 p.m., AQMD CC -2, 21865 E. Copley Dr. 5.6 TRAFFIC & TRANSPORTATION COMMISSION - April 9, 1998 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.7 SOLID WASTE TASK FORCE - April 13, 1998 - 6:30 p.m., AQMD CC -2, 21865 E. Copley Dr. 5.8 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - Saturday, April 18, 1998 - 9:00 a.m. to 3:00 p.m., Gateway Corporate Center, 1300 Bridge Gate Dr. 5.9 9TH ANNUAL ANNIVERSARY CELEBRATION - Sunday, April 19, 1998 - Peterson Park, 24142 E. Sylvan Glen Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of March 3, 1998 - Approve as submitted. 6.1.2 Regular Meeting of March 3, 1998 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of January 27, 1998 — Receive and File. 6.2.2 Regular Meeting of February 10, 1998 - Receive. and File. 6.2.3 Regular Meeting of February 24, 1998 - Receive and File. MARCH 17, 1998 PAGE 3 Requested by: Planning Division 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of January 8, 1998 - Receive and File. Requested by: Public Works Division 6.4 PARKS & RECREATION COMMISSION MINUTES: 6.4.1 Regular Meeting of January 22, 1998 - Receive and File. 6.4.2 Meeting of February 5, 1998 - Receive and File. Requested by: Community Services Director 6.5 VOUCHER REGISTER - Approve Voucher Register dated March 17, 1998 in the amount of $444,664,62. Requested by: City Manager 6.6 DENIAL OF CLAIM FOR DAMAGES: 6.6.1 Filed by Felicia Yu February 20, 1998. 6.6.2 Filed by William and Jennifer Pomeroy February 27, 1998. Recommended Action: It is recommended that the City Council deny the Claims for Damages filed and refer the matters for further action to Carl Warren & Co. the City's Risk Manager. Requested by: City Clerk 6.7 AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH ENVICOM CORPORATION REGARDING ENVIRONMENTAL SERVICES FOR VTTM 46485 (TICE) - Staff is requesting an increase in the contract amount by $29,790.49 to revise the EIR analyzing the environmental impacts of a proposed 53 lot subdivision located off of Rocky Trail and Blaze Trail Rds. Recommended Action: It is recommended that the City Council approve an increase in the contract amount for Envicom Corp. in the amount of $29,790.49 and authorize City Manager approval for an additional contingency amount of 10.8%, for a total increase of $33,000. Requested by: Planning Division MARCH 17, 1998 PAGE 4 6.8 AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH BONTERRA CONSULTING REGARDING ENVIRONMENTAL SERVICES FOR PROPOSED VTM 52267 (SUNCAL) - In December 1996, City entered into a contract with BonTerra Consulting to prepare an EIR for proposed Vesting Tentative Tract Map No. 52267. The 130 unit project is proposed to be developed on 65 acres of a 340 acre site located on the east side of D.B. Blvd. near Tin Dr. BonTerra is requesting a budget increase of $28,508 to reflect an expanded scope of work. Recommended Action: It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra Consulting in the amount of $28,508 and authorize City Manager approval for an additional contingency amount of $33,000. Requested by: Planning Division 6.9 AWARD OF CONTRACTS FOR PROFESSIONAL DESIGN SERVICES ANL - PROFESSIONAL CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR THE 1997-1998 CDBG SIDEWALK AND HANDICAP ACCESS RAMPS PROJECTS - 1997-98 Public Works CDBG Projects include sidewalk installation on Golden Spgs. Dr. between 21450 Golden Spgs. Dr. and Copley Dr. and on D.B. Blvd. between Steep Canyon and Clear Creek Canyon and handicap access ramp installation at various locations along Brea Canyon Rd. and Golden Spgs. Dr. On January 26, 1998, staff solicited proposals for Professional Design Services and Professional Construction Administration/Inspection Services for these projects. Five proposals were received on February 6, 1998 from Charles Abbott Associates; Dewan, Lundin & Associates; GFB-Friedrich & Associates; Hall & Forman and RKA Engineers. Recommended Action: It is recommended that the City Council a) award a professional design services contract to Hall & Foreman, Inc. in an amount not to exceed $4,755 and authorize a contingency amount of $500 for contract amendments to be approved by the City Manager, for a total authorization of $5,255; and, b) award a professional construction administration /inspection services contract to GFB-Friedrich & Associates in an amount not to exceed $6,868 and authorize a contingency amount of $600 for contract amendments to be approved by the City Manager, for a total authorization of $7,468. Requested by: Public Works Division 6.10 CDBG PROJECT AMENDMENT - ADA COUNTERS AT CITY HALL - In January, 1998, Council approved projects for the 1998-99 MARCH 17, 1998 PAGE 5 CDBG Program Year. One of the projects involved was remodeling/ reconstruction of the public counters at City Hall to meet Americans with Disabilities Act (ADA) requirements. The City has the opportunity to remodel the counters of Suite 190, prior to the beginning of the 1998-99 budget year. The counter project is a Public Works category project. The City currently has $11,000 in unallocated (reserved) CDBG funding from the current fiscal year (1997-98). Recommended Action: It is recommended that the City Council approve CDBG funding for the 1997-98 Program year for ADA Accessible Counters in City Hall and allocate $10,000 for design and construction. Requested by: City Manager 6.11 AWARD OF CONTRACT TO PURKISS ROSE -RSI FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES - The City has utilized landscape consultant services on an as -needed basis since_ 1993. The previous contract has expired and a new contract to secure these services is necessary. Staff has requested, received and evaluated proposals. Recommended Action: It is recommended that the City Council authorize the Mayor to enter into a two-year professional services agreement with Purkiss Rose -RSI to provide as -needed, on-call landscape architectural services. 6.12 INCREASE IN CONTRACT AMOUNT WITH ULTRASYSTEMS ENVIRONMENTAL INCORPORATED FOR ENVIRONMENTAL SERVICES - Shall the City Council'approve an increase in the current contract amount for additional services -rendered by Ultrasystems related to the City of Industry Easterly Industrial Facility. Recommended action: It is recommended that the City Council authorize an increase in the contract amount from $10,000 to $11,029.46. 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters can be heard. 7.1 PUBLIC HEARING - RESOLUTION NO. 89-97K: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - All cities are required to adopt conflict of interest codes designating certain positions participating in making decisions which may affect financial interests. Since adoption of the City's Code on October 3, 1989, amendments have been necessary to add MARCH 17, 1998 PAGE 6 new positions or delete obsolete positions. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony, close the Public Hearing and adopt Resolution No. 89-97K to add the positions of Communications and Marketing Director and Communications and Marketing Coordinator to the City's Conflict of Interest Code. Requested by: City Clerk 7.2 PUBLIC HEARING ZONING CODE AMENDMENT (ZCA 97-1) PUBLIC HEARING FOR THE DRAFT DEVELOPMENT CODE, ARTICLES I, II AND VI - On December 9, 1997 the Planning Commission recommended approval of the draft Development Code and Citywide Design Guidelines. In December, these documents were transmitted to Council and a series of four study sessions were conducted from January 6, 1998 to February 17, 1998. March 17th is the first of four public hearings on the draft Development Code, which will- conclude illconclude with a decision on both documents in their entirety. Recommended Action: It is recommended that the City Council review Articles I, II and VI of the draft Development Code, make an informal recommendation on these Articles and continue the Public Hearing until April 7, 1998 for review of Articles IV and V. Requested by: Planning Division 8. OLD BUSINESS: 8.1 CONSIDERATION OF ADOPTION OF PARKS MASTER PLAN - Council directed staff to complete a Parks Master Plan at its meeting on September 17, 1996 and a draft Plan was presented to Council on September 16, 1997. On October 7, 1997, Council directed staff to work with a sub- committee to prioritize the projects recommended for construction in the Parks Master Plan and to identify possible funding sources for these projects. The sub- committee has completed its assigned task'by developing a proposed 13 -year Capital Improvement Project (CIP) plan. The Parks Master Plan is now prepared to be considered for adoption by Council. The Parks Master Plan consultant team is scheduled to be in attendance at this meeting to answer questions and to provide additional input, if requested. Staff recommends that Council adopt the Parks Master Plan as presented, with the CIP plan added to the appendix of the master plan. Recommended Action: It is recommended a) by.the Parks & MARCH 17, 1998 PAGE 7 Recreation Commission that the City Council adopt the draft Parks Master Plan; b) by the City Council Parks Master Plan Sub -Committee that the City Council adopt the priority of projects and potential funding sources identified in the CIP plan. Requested by: Community Services Division 8.2 INLAND VALLEY CAPITAL CORPORATION (IVCC) - Shall the City execute the non-binding expression of interest in participating in the Inland Valley Capital Corporation? Recommended Action: It is recommended that the City Council approve participation in the Inland Valley Capital Corporation and direct the Mayor to execute the non-binding expression of interest in the amount of $25,000. Requested by: City Manager 8.3 EXTENSION OF EXISTING RECREATION CONTRACT INCLUDING ADDITIONAL SPRING/SUMMER RECREATION PROGRAMS - The Recreation Services Contract with the City of Brea, which totals $390,191 per year, expires April 30, 1998. In order to continue offering programs to the community while staff explores long-term service delivery options, staff proposes to extend the current contract with the City of Brea though August 31, 1998 (four additional months). The total contract amount will be increased from $390,191 to $576,958 which provides for the four additional months of service plus addition of the following new programs to the contract: Summer Teen Excursion Program; Pirates in The Park Event; Indoor Youth Soccer Program; Summer Teen Leadership Training Program; and Expansion of Tiny Tots Program to Pantera Park. Projected revenues from the contract will increase from $255,570 to $408,364, resulting in a next cost change to the General Fund from $134,621 to $168,595. Recommended Action: It is recommended that the City Council authorize a contract extension with the City of Brea to provide recreation services in the City through August 31, 1998, for a total contract amount of $576,958. Requested by: Community Services Division 9. NEW BUSINESS: 9.1 (a) RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN MARCH 17, 1998 PAGE 8 THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99. (b) RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99. (c) RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99. The City has an annual program for maintenance of public improvements and intends to continue the program by special assessments upon lands within_ the City's Landscaping Assessment District Nos. 38, 39 and 41. Funds must be provided to enable these Districts to continue their operation during 1998- 99 FY. Proceedings for the maintenance of said improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets & Highways Code. Recommended Action: It is recommended that the City Council adopt Resolutions Nos. 98 -XX, 98 -XX and 98 -XX to initiate the proceedings for District Nos. 38, 39 and 41 ordering the preparation of the appropriate engineer reports. Requested by: Public Works Division RECESS TO REDEVELOPMENT AGENCY MEETING Next Resolution No. R 98-04 1. CALL TO ORDER: Chairman Huff ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Ansari, C/Huff 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your MARCH 17, 1998 PAGE 9 comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please Complete a peaker's Card and give it to the Aaencv SeQretary (comol?tion of this form is voluntary) There is a five minute maximum time limit when addressina the Redevelopment Aaency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of March 3, 1998 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated March 17, 1998 in the amount of $2,486.50. Requested by: Executive Director 4. PUBLIC HEARINGS: 5. OLD BUSINESS: 6. NEW BUSINESS: 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. AGENCY ADJOURN24ENT: RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB-COMKITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: C' L � �ZIA �- DATE: "-3 `.191F, ADDRESS: PHONE: ORGANIZATION: zs- AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK Wt DATE: t / lb� PHONE: t4-, e9W 7 4,,kl e -0-A I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. �1" !n� I - Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: �{�I-�a,b- DATE: ADDRESS: ��``1 T•, } �� 7 , .. %. PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. /J Signature TO: FROM: ADDRESS: ORGANIZATION: V61-U1JTAW AEAUECT TO ADORE5S THE CITY COUNCIL CITY CLERK 0 C,�. AGENDA #/SUBJECT: � `A-K�c " r- e- C-` DATE: PHONE:'0 "t RC2 � 3i1 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. G Signature E/`],� VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT:�- I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: 317 �Gd PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. i�1.1.1/�a�,�•L"' Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: r` e c.CA�C DATE: �� 6 ADDRESS: ���C1 �� ,r� cA� PHONE(�-I ORGANIZATION: AGENDA #/SUBJECT: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature 'roclam "1998 - VET OF H [AMY C WHEPEAS, every child deserves a happy childhood and the c and develop his or her potential as a productive member of society; WHEPFAS, good health, including good mental health, is a nec for the successful growth and development of children; and WHEPFAS, a L,4 factor contrikutinq to the health of Ail preventive health care coverage; and WHFPEAS, WHMMS, an estimated 700,000 children in Los Angeles ,U -D&14 have adequate health care coverage; and# other organizati s 91su these initiatives have a positive impact on the health of our A ret A WHEPFAS, during 1998, several public and private initiatives~ w sig affect health services for children and potentially improve their access to ealth These include the California Healthy Families Program, Los Angeles, ount Cal enrollment project, Public Health restructuring, and expansf outpatient services; and WHFPEAS, efforts are underway throw hout Los Angeles County departments, schools, service groups an] other organizati s 91su these initiatives have a positive impact on the health of our A ret A NOW, THEPEFOPE, THE CITY COUNCIL OF DIAMOND 13AP HEPE13V PPOCLAIMS VEAP OF YEAP OF HEALTHY CHILDPEN IN DIAMOND Bt THE CITY WILL WOPK TO SUPPOPT THE EFF DUPING 1998 TO IMPPOVF THE HEALTH OF C Supplemental Parks Master Plan Package 1. Replace Acknowledgements page with attached Acknowledgements page 2. Replace page xxi and xxii with attached xxi and xxii pages 3. Replace site map 2-29 with attached site map 2-29 in section two 4. Replace pages 75 and 76 with attached pages 75 and 76 5. Replace pages 81 and 82 with attached pages 81 and 82 6. Replace pages 89 and 90 with attached pages 89 and 90 7. Replace site map 5-28 with attached site map 5-28 in section five 8. Add schemes #1, #2 & #3 after site map 5-31 in section five 9. Add Preliminary Cost Estimates for schemes #1, #2 & #3 after Opinion of Probable Construction Cost for Stardust Park in the Appendix 10. Add Appendix G to very back of notebook ACKNOWLEDGEMENTS CITY CoUNaL - 1998 Carol Herrera, Mayor Wen Chang, Mayor Pro Tem Eileen R. Ansari, Council Member Robert S. Huff, Council Member Deborah O'Connor, Council Member PARKS AND RECREATION COMMISSION -1998 Annette Finnerty, Chairman Patty Anis, Vice -Chairman Karen Holder Daniel Nolan Yvonne Pruitt CONSULTANT TEAM Parkiss Rose -RSI Alfred Gobar Associates Research Network Ltd. Susan Jones, Leisure Consultant Arroyo Associates, Inc. CITY COUNCIL -1997 Robert S. Huff, Mayor Carol Herrera, Mayor Pro Tem Eileen R. Ansari, Council Member Clair W. Harmony, Council Member Gary H. Werner, Council Member PARKS AND RECREATION COMNIISSION - 1997 Annette Finnerty, Chairman Deborah O'Connor, Vice -Chairman Karen Holder Raul Medina Steve Tye Oscar Law PLANNING COMMISSION - 1997 Joseph T. Ruzicka, Chairman Don Schad, Vice -Chairman Franklin Fong Mike Goldenberg Joe Mc Manus STAFF Terrance L. Belanger, City Manager James De Stefano, Deputy City Manager Bob Rose, Community Services Director City -Wide Comprehensive Parks Master Plan, City of Diamond Bar Figure 1 Community Services Department Community Service Director (1) Superintendent of Parks and Administrative Secretary Maintenance (1) (1) Park Maintenance Worker II (1) Park Maintenance Helper (5 PT) Community Service Coordinator (1) Community Service Coordinator ( 1 PT) Community Service Leader II (2 PT) Community Service Leader I (1 PT) xxi Purkiss Rase -RSI CYty-tilde Comprehensive Parks Master Plan, City of Diamond Bar EXECUTIVE SUNBURY The average per acre maintenance cost is , almost gQlprper acre per year. Even with the City's relatively high service levels for park maintenance and partly due to its privatization efforts, the operating and maintenance costs are below the average experienced by other communities. Tables and further explanations are in Section Five of the Plan. MANAGEMENT STRUCTURE, ORGANIZATION, AND PERSONNEL The Community Services Department is responsible for overseeing maintenance at the City's nine park sites, landscaped medians, rights-of-way and street trees. In addition, the Department operates the Heritage Park Community Center and provides recreation programs at other sites. There are five full- time employees and nine part-time positions. The City contracts for maintenance and recreation services. At this time both contracts have provided good service at a competitive cost to the City. The City has limited staff to provide contract administration and respond to emergency maintenance conditions. Considering the number of sites and activities being outsourced, the Department is understaffed. An additional member to provide appropriate quality assurance and monitoring of strr tree and maintenance contractors and project management of new capital improvements would b. - recommended Rzt'tgr1, p� aSvit?:+t?'>4rat citari of tix d �x Given the City's limited financial resources, the current recreation services contract, while showing there could be a small savings by doing the program in-house, should not be changed at this time. As facilities are developed by the City alone or in joint effort with a school district or other entity, the City's cost to maintain and operate these facilities will increase. Opportunities to provide and develop programs and services that could more than offset these expenses should be explored. At this point it may prove more beneficial not to contract for recreation services. As an effort to keep costs down and provide more needed facilities, revision of the current joint -use agreements with the school districts should be done. The revised agreements should include the development of athletic facilities beneficial to the community. FUNDING STRATEGY 1. Create a nonprofit 501(c) (3) foundation and develop a strategy to solicit funds for the development of specific facilities listed in the Capital Improvement Plan (CIP). Projects such as a community center, lighted sports fields, library or community pool would be considered appropriate. The City may also want to consider that the foundation address unfunded program needs or possible xxii Purkiss Rost -RSI NOT T08!,AL.E DIAMOND RANCH HIGH SCHOOL mralpy G'W mMEler a6 - el6e meu 2-M City Wide Comprehensive Parks Master Plan, City of Diamond Bar SECTION FIVE MPLEMENTATION PLAN replacement of capital equipment. More importantly, the analysis indicates the City spends approximately $27/square foot per year to staff this facility, which includes providing area recreational services, and other amenities to the community. The City's ratio of operating and maintenance cost is proportionate to that found in comparable facilities in the region. The City's park maintenance administration costs are approximately 37 percent of the City's direct cost in providing maintenance service. This overhead rate is below that of industry standard (50-75 %) typically seen for contract administration and monitoring of multiple park sites, as reported by Means Facilities Maintenance and Repair.' Management Structure, Organization, and Personnel The Community Service Department is responsible for overseeing the maintenance at the City's eight (8) park sites, landscaped medians, and public rights-of-way and street trees as well as Citywide graffiti removal, fire breaks on public property and maintenance of bus stop shelters. In addition, the Department operates the Community Center at Heritage Park and oversees the delivery of recreation services provided at the various park sites by the City's contract provider. As shown in Figure I, the Department has been allocated five (5) full-time employees and nine (9) part-time positions. Means Facilities Maintenance and Repair is a national publication indexing facilities construction, operation, and maintenance for public and private buildings and surrounding grounds. 75 Purkiss Rase -RSI City -Wide Comprehensive Parks Master Plan, City of Diamond Bar Figure 1 Community Services Department Community Service Director (1) Superintendent of Parks and Maintenance (1) Park Maintenance Worker II (1) Park Maintenance Helper (5 PT) Administrative Secretary (1) Community Service Coordinator (1) Community Service Coordinator ( 1 PT) Community Service Leader II (2 PT) Community Service Leader I (1 PT) 76 Purldss Rose -RSI City Nide Comprehensive Parks Master Plan, Chy of Diamond Bar SECTION FIVE IlVIPLEMENTATION PLAN community needs. The addition of a pool complex at an existing high school could provide facilities for the community after school and students when school is in session. This would save on the cost of purchasing land and the cost to maintain could be shared. Some of these requirements could be met by the completion of a community center and a sports park. The success of the use of school facilities would determine the extent of new development required. As needs are identified and processed by the City, the development of additional park facilities present an exciting opportunity to meet demand. These opportunities include: • The purchase of the 23.4 acre school property on Diamond Bar Blvd. could help meet the acreage requirement and is the appropriate size for a community center with the option of a pool complex or lighted sports fields. • The possibility of expanding the Little League Park at Sunset Crossing with an additional 24.67 acres (obtained from the State or City of Industry) could meet the acreage demand, and provide a great opportunity to add additional sports fields. • The reconfiguration of some of the space and facilities at the. County Golf Course provides another opportunity. When the county updates the golf course master plan, it should invite the City to participate in the effort and discuss any possible land opportunities for use to develop a community center or related activities beneficial to the community. • The possibility of utilizing more space at the South Coast Air Quality Management District (SCAQMD) facility might offer an opportunity to create a civic/community center. • Further development of a master plan for Summitridge Park could provide an opportunity for a civic/community center. • The addition of a pool complex at an existing high school. A few of the preliminary factors used in establishing land acquisition objectives are the relationship between current need, land availability, intended use, and priorities. Other influential factors include service radius and ratio of five acres per thousand population. A program depicting the intended use of any proposed acquisition must be developed prior to any negotiation. The program should ensure that a logical approach to meeting demand will be followed. Public easement and utility land, to be utilized as open space and recreation trails, have not been factored into the acreage requirement forecast. However, the agreement to use public and utility lands is of the utmost importance and is one of the top priorities. Exhibit 4-3 shows the preferred development standards for major recreational facilities in Diamond Bar. These standards should be used as a guideline in evaluating the adequacy of facilities, and in preparing future master plans for individual parks. Additionally, these standards were used in preparing the acreage needs of the parks system as a whole. Total 81 Parkiss Rose -RSI City Wide Comprehensive Parks Master Plan, City of Diamond Bar SECTION FIVE HVIPLEMENTATION PLAN acreage needs were determined by converting the number of facilities demanded for each major type of recreation activity considered in this plan to acreage based upon the standards and the demand as displayed on Exhibit 4-4. MINIMUM PARK STANDARDS Physical Configuration: Future neighborhood and community parks shall be physically configured so that they have a consolidated shape, either rectangular or square in configuration. Long, narrow or other shapes that do not lend themselves to the proper siting of park facilities shall be avoided. Topography: Average slope gradients for neighborhood parks shall be no more than 10 percent while average slope gradients for community parks shall not exceed over 10 percent for 2/3 of the site in order to allow for the ultimate development of flat, usable recreation spaces. (Partial park dedication credit may be given for slope gradients greater than 5 percent that meet the demand of the 0.68 times active space for passive space.) Encumbrances: Park sites shall be dedicated and developed without encumbrances. EAPI.EMENTATION PRIORITIES AND COSTS The following describes the planned priorities and costs associated with the implementation of the Master Plan. The Master Plan provides an overview and philosophy while the following implementation priorities describe for each improvement generalized park locations, specific park siie, and corresponding cost. Development Priorities The following improvements are of the utmost importance and should be completed as soon as funding permits. Refer to Maps 5-2 through 5-15 and Map 2-30 for current facilities at each site. 1. Continue improvements to Peterson Park include: ADA Improvements Trail Playground Upgrade Ballfield Lighting Parking 82 Purkiss Rose -RSI City Wide Comprehensive Parks Master Plan, City of Diamond Bar SECTION FIVE IMPLEMENTATION PLAN Some activities that appear at the top of the demand list as obtained through the workshops and telephone survey include (refer to Exhibit 3-9): — Biking, hiking and walking — Swimming for recreation and competition — Teen and youth activities — Playground and tot lot activities — Passive activities like picnicking — Classroom activities: Seniors activities Crafts Educational classes Exercise and dance classes — Sports lessons Tennis Golf Swimming Americans with Disabilities Act On July 26, 1990 President Bush signed the "Americans with Disabilities Act" (ADA) into public law, which was enacted to eliminate discrimination on the basis of disability. The Act deals with providing reasonable accommodation for qualified individuals with a disability. Good accessible recreation facilities and programs integrate the needs of all: youngsters, seniors, people with disabilities, and sports enthusiasts alike. A disability is defined as "a physical or mental impairment that substantially limits one or more of the major life activities." All public entities are responsible to develop a self-evaluation of their current services and facilities and develop an ADA compliance program. The City of Diamond Bar has adopted the ADA Compliance and US Consumer Products Safety Guidelines (USCPSG) for all new projects. In January 1993 the City prepared a list of deficiencies for all existing parks sites. On an annual basis the City has funded portions of the work to be completed and is working on completing all the suggested improvements. It would be recommended that the list of deficiencies and the sites be revisited and updated. A more standard ADA and USCPSG compliance report, which includes items to be completed, cost and a time line, should be prepared. As displayed in the Capital Improvement Plan the City should continue with its annual budget to correct deficiencies on a site by site basis. 89 Purldss Rose -RSI Clty Wide Comprehensive Parks Master Plan, City of Diamond Bar SECTION FIVE EMPLEN ENTATION PLAN MONITORING THE MASTER PLAN The City, through the Community Services Department and the Parks and Recreation Commission, can monitor the development of the City of Diamond Bar park system over time by tracking park improvements, analyzing the number of facilities built against current population, and comparing the results back to the facilities demanded at that stage as represented in the Master Plan. Capital expenditure budgets and funding efforts should be driven by the above. It will also be important for the City to monitor demographics over the life of this Master Plan to enable fine tuning to take place as demographics change. Efforts to obtain funding from the recommended sources should be monitored at least on an annual basis to evaluate which sources appear most promising at any given time. The capital expenditure budget priorities can then be revised as funding sources appropriate to specific development programs become available. Programs should be monitored annually as well. This analysis should include not only an analysis of registration and participation numbers but of revenues and actual cost recovery. Programs that do not generate revenues to adequately cover the appropriate overhead percentage should be dropped, unless otherwise deemed necessary. Feedback from the community is another way to assure that the programs being offered are meeting needs. This can be achieved by a variety of methods such as quarterly post card evaluations from participants regarding their opinions of the programs they participated in or utilizing the City's "On Line" services for the gathering of ideas and information from local residents. The Parks and Recreation Commission as well as the development of a youth commission or committee could serve as a community forum for discussing current issues, suggesting needed programs and identifying possible solutions to community concerns. It is recommended that the Master Plan be totally reviewed every five years and the CIP should be updated on a yearly basis. CAPITAL IMPROVEMENT PLAN The Capital Improvement Plan (CIP) functions as the connection between the Master Plan and the fiscal planning process directed toward the physical development of the City's facilities and infrastructure. The CIP acts as a planning device for mapping out short and long-term capital acquisition and development. The CIP further operates as an instrument for estimating capital requirements, identifying funding sources, programming capital projects over a given period, organizing activities to meet 90 Purkiss Rost -RSI ECOMMENDATIONS t W I MM I NG POOL I GHTED 500GER FIELDS I GHTED TENN 15 GOURT5 GHTED 50FTf ALL F I ELD5 NOT TO SCALE DIAMOND RANCH HIGH SCHOOL city of diamond bar parks master plan - site map 5-28 I n CHARLES ABBOTT ASSOCIATES, INC. SUNSET CROSSING POCKET PARK PRELIMINARY COST ESTIMATE SCHEME # 1 Rollerhockey/Skatepark 9/28/96 A. DESIGN AND CONSTRUCTION COSTS Design Phase 1. Design Development 2. Preparation of Construction Documents 3. Plan Check 4. Reimbursables 5. Contingency (10%) Construction Phase 1. Demolition (a/c, cone. sidewalk, fencing; 23,000 s.f.® $5/s.f.) 2. New cont. walkways (8,000 s -f 0 $2.50/s.f.) 3. New rollerhockey rink(unlighted) 4. New Skatepark 5. New landscaping/ irrigation (9,000 s.f. 0 $2/s.f.) 6. New restroom/concession building (625 s.f. 0 $100/s.f.) 7. New a/c parking lot, drive (21,000s.f. 0$2/s.f.) 8. Security lighting 9. Picnic Shelter 10. New/Relocated fencing (350 l.f. ® $15/11.). 11. Utility Relocation (storm drain, water, electrical) 12. Contract Administration 13. Inspection 14. Contingency (10%) B. PARKING TABULATION Existing Parking (Proposed in Street): 43 Proposed Parking: 56 $ 15,000 $100,000 $ 5,000 $ 3,000 $ 12,000 Sub -total $135,000 $115,000 $ 20,000 $120,000 $175,000 $ 18,000 $ 65,000 $ 42,000 $ 25,000 $ 20,000 $ 5,000 $ 20,000 $ 30,000 $ 10,000 $ 67,000 Sub -total $742,000 Grand Total $877,000 MANAGEMENT AND ENGINEERING PROFESSIONALS 371 Van Ness Way - Suite 200 - Torrance, CA 90501 - (310) 212-5778 - FAX (310) 212.0993 Offices in Apple Valley, Camarillo, Chino hills, Diamond Bar, Hidden Hills, Laguna Niguel, ,Moorpark, Palos Verdes Estates, Rancho Palos Verdes, Twentynine Palms. Yucca Valley and Yucaipa printed on recycled paper CITY OF DIAMOND BAR CITY-WIDE COMPREHENSIVE PARKS MASTER PLAN APPENDIX G City of Diamond Bar MEMORANDUM Date: March 10, 1998 To: Honorable Mayor and Members of the City Council From: City Council Parks Master Plan Sub -Committee Bob Rose, Community Services Director Subject: Recommended Priorities and Funding Sources for the Implementation of the Parks Master Plan The City Council Parks Master Plan sub -committee has met four times over the past four months and presents the following recommendations to the City Council with regard to the implementation of the Parks Master Plan. The Sub -Committee has determined that a broad approach to financing and implementing the goals of the Parks Master Plan is necessary. Existing resources will not provide the funds necessary to construct the projects identified in the Parks Master Plan that are essential to meet the needs of the Diamond Bar community. Therefore, the following implementation plan involves creative, as well as traditional methods, of procuring the funds and resources necessary to increase the quality and number of public facilities for the community's use. 1. General Fund: Although the City has a healthy reserve in its general fund, it is unpredictable whether the financial environment that allowed its growth will continue. The general fund reserves will best be utilized for matching funds needed to qualify for available grants, contracts for procurers of grants, costs for negotiators to seek available vacant land and to develop joint -use agreements for improvements at existing school district facilities, to fund one-time start-up costs for the most demanded public facilities, to fund master plans necessary to determine opportunities for the future and to fund the costs associated with a Proposition 218 election. It is recommended that the City Council continue to appropriate funds from the General Fund for improvements, maintenance and operations of the Parks and school district sites used for community recreation. 2. Establish a 501-C-3 Non-profit Foundation: This foundation can be set up to receive private donations from entities who might otherwise be reluctant to donate to a City, especially since the donor could receive tax benefits. This option works best when there are very specific facilities and costs that are to be funded by the foundation. Through the foundation, the City could solicit funds from private foundations, corporations, other businesses, local organizations and individuals including gifts, bequests and trust funds. It is recommended that the City Council direct staff to begin the process of establishing a 501-C-3 Non-profit foundation. 3. Award a contract to a Grant Procurer: A grant procurer would be responsible for searching for grants and donations available to the City, and then, when authorized to do so, to write the necessary grant or donation request to solicit the funds. It is recommended that the City Council direct staff to release a R.F.P. to start the process of contracting with a consultant to procure grant funds for the City. 4. Award a contract to a City/School District Negotiator: The two school districts in the city have been identified as potentially having the facilities necessary to meet most of the recreation needs of the community. Before improvements to these facilities can begin, an agreement for the joint use and funding for the planned improvements - and maintenance/operations costs are necessary for each site. There are six sites identified in the Parks Master Plan that, if improved, could provide immediate benefits to Diamond Bar residents. They include Diamond Bar High School, Chaparral Middle School, Lorbeer Middle School, South Pointe Middle School, Walnut Elementary School and Diamond Ranch High School. It is recommended that the City Council direct staff to release a R.F.P. to secure a consultant to serve as a negotiator for the City and both school districts. 5. Continue Park A.D.A. Retro -fit Projects Utilizing C.D.B.G_ Funds: The City of Diamond Bar receives approximately $370,762 in C.D.B.G. funds per year, of which $296,610 is available for Capital Improvement Projects (C.I.P.). It is recommended that the City Council continue to utilize this funding source for Park A.D.A. Retro -fit projects. 2 6. Utilize L.L.M.D. #39 Funds to Improve Five Mini Parks: Funds Totalling $165,360 are collected each year for L.L.M.D. #39. Annual district maintenance costs total about $160,000, leaving only a $5000 balance for Capital Improvement Projects. There are projected reserves of $40,000 for the 1997/98 fiscal year. An inflation rate of only 2% per year will consume the $5,000 balance within two years, and the $40,000 in reserves within seven years. Therefore, it will be necessary to conduct a Proposition 218 election to increase the annual assessment for L.L.M.D. #39 within the next 5 to 7 years. It is recommended that the City Council direct staff to plan to conduct a Proposition 218 election for L.L.M.D. #39 in the near future. 7. Trails Master Plan: It is recommended that immediately upon adoption of the Parks Master Plan, that the City Council direct staff to solicit proposals for a consultant to complete a Trails Master Plan for the City of Diamond Bar. It is estimated that a Trails Master Plan will cost about $50,000 and should be funded from the general fund. The Trails Master Plan will serve to identify existing easements and new opportunities for possible trails, establish trail design standards and formulate a trail implementation program. The Parks Master Plan estimated that the cost to acquire land and to construct trail improvements will be approximately $1,399,000. Possible funding sources for the construction of trail improvements will be identified in the Trails Master Plan. 8. Community Center: The community center has been identified by the Parks Master Plan sub -committee as the number one priority park improvement project. Because of its cost, $3.5 million to acquire the land and $4 million to construct, the community center is considered a mid to long term C.I.P. project. Primary funding sources are Redevelopment Funds, C.D.B.G., Developer Agreements, future proposition "A" grant opportunities, corporate sponsorships, and other solicitations of corporation and foundation grants and donations. It is recommended that the City Council direct staff to -complete a conceptual site plan for a community center. 9. Sports Park: The sports park has been identified by the Parks Master Plan sub -committee 3 as the number three priority park improvement project. Cost for this project is estimated at about $4 million for land acquisition and $3 million for development. The W.V.U.S.D. owns property at the corner of Brea Canyon Road and Diamond Bar Blvd., known as site D, that has been identified as a potential location for the sports park. Negotiations with the School District will be necessary to determine the availability of the land and its price. Another possible location is the undeveloped portion of the Lanterman Develpmental Center property adjacent to the Diamond Bar Little League Park. Possible funding sources for this project are Redevelopment Funds, Developer Agreements, future grant opportunities and solicitation of corporations and foundations for grants and donations. It is recommended that the City Council award a contract to a City/School District negoitator to begin negotiations for Site ffm 10. Pantera Park Ball field Lighting: The lighting of the Ball field at Pantera Park is the number six priority of the Parks Master Plan sub -committee. Total cost is estimated between $150,000 to $300,000 for design and construction, depending on the type of footing required for the lightpoles. Possible funding sources include donations from user groups, Quimby Fees and proceeds from the sale of the surplus water district property. There are projected reserves in the 1997/98 fiscal year budget for Quimby Fees totalling $184,700. Also, Diamond Bar American Youth Soccer Organization (A.Y.S.O.) has offered $100,000 toward the installation of Ball field lights in Pantera Park. It is recommended that the City Council direct staff to include construction of ballfield lights at Pantera Park in the 1998/99 Fiscal Year C.I.P. budget request. 11. Sunset Crossing Park/Skate Park: The park portion of this project is the 13th priority of the Parks Master Plan sub -committee, and the Skate Park is the 15th priority. A conceptual design of Sunset Crossing Park includes skate park amenities. Estimated cost is $443,000 (for park improvements) to $877,000 (for park improvements and Skate. Park amenities). Possible funding sources include Redevelopment Funds, future grant opportunities, concessions, developer agreement, corporate sponsorships, solicitation of corporation and foundation grants and donations, and use of the proceeds from the sale of surplus water district property. 4 It is recommended that the City Council direct staff to begin the Conditional Use Permit process to establish a park at the west end of Sunset Crossing. 12. Swimming Pool Complex: This improvement is the 16th priority of the Parks Master Plan sub -committee. it is not recommended by the Parks Master Plan that the City attempt to construct and operate a swimming facility on its own. The Parks Master Plan recommends that the City and School districts negotiate the use of school district property for the location of a swimming pool complex. One possible scenario is to work with both school districts to construct a swimming pool complex in conjunction with a sports park at the site D location at Brea Canyon Road and Diamond Blvd., and to jointly operate it. Estimated construction costs for a swimming complex is $1.5 million. Possible funding sources include Redevelopment Funds, future grant opportunities, concessions, developer agreement, corporate sponsorships, solicitation of corporation and foundation grants and donations and C.D.B.G. funds. It is recommended that the City Council direct staff to conduct a feasibility study for the inclusion of a swimming pool complex at the Site D location, if and when that site becomes available to the City. 13. Additional Tennis Courts: The Parks Master Plan has identified the need for additional tennis courts for the north portion of the city. The Parks Master Plan sub -committee has ranked this as the 21 st priority. A possible location for these tennis courts is at the lower grass area of Summitridge Park. Another possible location is the north east portion of Peterson Park. Estimated construction costs for additional tennis courts is $150,000. Possible funding sources include Redevelopment Funds, Quimby, future grant opportunities, concessions, developer agreement, corporate sponsorships, and solicitation of corporation and foundation grants and donations. It is recommended that the City Council direct staff to include consideration of tennis courts at Peterson Park and Summitridge Park when improvements for these projects are considered. 14. Establish a City -Wide Benefit Assessment District and/or other Voter Approved Funding Sources: This will require the City to conduct a Proposition 218 election to determine if the 5 ' residents will approve the establishment of a City -Wide Benefit Assessment District for the design, construction, maintenance, and operation of recreation related facility improvements. The best chance for passage of a Benefit Assesment District is to create an attractive package of amenities that are to be specifically funded with these funds. For example, listing a Community Center, Sports Park with aquatics center (along with acquisition of a site for construction), New Library Facility and Civic Center would garner a lot of attention. Possibly Redevelopment Funds could be used for the initial design and construction, with Benefit Assesment District funds being used for operations and maintenance, after the facilities are constructed. A provision in the formation of the District should be included that also allows for the use of district funds to design, construct, maintain and operate other facility improvements described in the adopted Parks Master Plan. An assessment of $2.50 per month ($30 per year) would generate approximately $500,000 per year. An assessment of $5.00 per month ($60 per year) would generate $1,000,000 per year. Forming such a District would be an uphill battle, because as stated in the analysis of the telephone survey for the Parks Master Plan, 46% of Diamond Bar residents are not willing to spend even $2.00 per month ($24 per year) for a Benefit Assessment District. It is recommended that the City Council direct staff to release a. R.F.P. to solicit a consultant to assist the City with conducting a Proposition 218 election. 15. Plan for Methods to Recover Maintenance and Operation Costs: As new facilities and improvements are constructed, operations and maintenance costs will continue to increase annually. The cost for maintaininWoperating the nine (9) City parks and Heritage Park Community Center in the 1997/98 Fiscal Year budget totals $388,605. The following chart shows how this amount will increase each year as the 13 year C.I.P. Plan, which is described in the next section, is implemented. Possible funding sources and other methods to off set the increasing maintenance and operations costs include: Benefit Assessment District, other voter approved funding mechanism, user fees, corporate sponsorships, adopt -a -park program, use of volunteer labor, concession contracts, and enter into joint use agreements that share the maintenance and operation (M/O) costs for facilities. User fees were identified in the residents' survey as the most supportable method the City can utilize for recovering T maintenance and operations cost (which includes energy costs for facility lighting). Following is a possible scenerio for establishing new user fees to fund Maintenance/Operating and Lighting costs. It is recommended that the City Council direct staff to recommend new user fees in the 1998/99 Fiscal Year budget, per the following guidelines: Proposed User Fees 1. Establish Rental Fee for Reserved Use of Picnic Shelters 546 Reservations per year @$25 per reservation $2,730 per picnic shelter per year 2. Charge for Reserved Use of Ballfield Lights $10,400 per year per lighted field @$8 per hour 3. Charge for Reserved Use of Lighted Tennis Courts 11,424 reservations per year @$5.00 per 45 minutes $ 7,140 per court/year 4. Charge for Reserved Use of Basketball Courts $7,750 per year per court @$7.50/hr Annual Potential Revenue $13,650 (5 shelters) $31,200 (3 fields) $57,120 (8 courts) $31,000 (4 courts) TOTAL REVENUE (per year) $132,970 16. Adopt a multi-year C.I.P. Program that is updated on an annual basis during the budget process that identifies the priority of project development, and lists all possible funding sources available to complete the projects. Attached is a proposed 13 year C.I.P. Program that starts with the coming 1998/99 fiscal year and concludes with the 2010/11 fiscal year. In order to construct all the recommended projects during the time frame described in the proposed 13 year C.I.P. Program, the following funding sources will be required during the fiscal year indicated. It is recommended that the City Council direct staff to develop a multi- year C.I.P. plan during the 1998/99 F.Y. budget process, utilizing the proposed 13 year C.I.P. Program as a guideline. 7 mmary of Pr000sed 13 Year CIP Program _al Year Project Cost General Fund CDBG Ouimby Prk. D v LLMD#39 Redev. 1998/99 $1,035,050 $200,000 $297,000 $97,500 $417,250 $23,300 $0 1999/00 $706,000 $150,000 $240,000 $105,000 $211,000 $0 $0 2000/01 $4,740,000 $160,000 $280,000 $100,000 $200,000 $0 $4,000,000 2001/02 $4,630,000 $100,000 $290,000 $100,000 $140,000 $0 $4,000,000 2002/03 $465,000 $161,000 $104,000 $100,000 $100,000 $0 $0 2003/04 $444,380 $200,000 $219,380 $15,000 $0 $10,000 $0 2004/05 $3,320,000 $100,000 $220,000 $0 $0 $0 $3,000,000 2005/06 $511,700 $120,000 $250,000 $100,000 $0 $41,700 $0 2006/07 $805,000 $375,000 $195,000 $0 $175,000 $0 $60,000 2007/08 $1,297,000 $300,000 $0 $0 $100,000 $0 $897,000 2008/09 $450,000 $240,000 $210,000 $0 $0 $0 $0 2009/10 $500,000 $300,000 $0 $0 $100,000 $0 $100,000 2010/11 $1,500,000 $0 $0 $0 $0 $0 $1,500,000 1%..al $20,404,130 $2,406,000 $2,305,380 $617,500 $1,443,250 $75,000 $13,557,000 Cost PerYear $1,569,548 $185,077 $177,337 $47,500 $111,019 $5,769 $1,042,846 Average C:] S o 0 0 0 0 N r- dM'i O H O O O Ln N N b> O C11 M N E C 6 000 � E E § E �y E E� �, v, s `a �y >y > N R y E N y y W C C, .� Q D y O Ml Lr V y. 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(pCp {�{� Cgs Cpg w ��NN HNNN MN NN .0, .0 N m m �y OE RE E E C d E m m tO a z° z° L LL r H a H LL R u C U N a V Q Z-2 { s L J2 j 5p In 0 j 12 L L ESAS S,gO i y� L L L 2� L M � L 0 10 m 9 § Y w cD 04 O � tC4 Ac� j � c��ppi ���pp 1C��ryj (pN�� O �i 81 l7 1Ip�V f7 Y [yM N N N N N M IA N Ic�p Q�Op O 0 o g R§§ `eOH� S8 �H S S M O O W CV cl GN00 C4(N 8 O� C C H N H OMf r N ifi) H"N ccnp� OnI N N i QN P� f�'1 N N N HN N NN� NN EIV CL E a1 �... O 8 Cp pQ Q 8 1(1 1p� N N 8{pp Q In 8 O 8 R pQ O pQ8 COY 7 8{(p1 Q 1� 8pQ Q 1() C Y 7 N O H C4 N M �M OC�yO O M 00 NNN O NC. ON hM r NV! N L i.r 0 N c a U o ap�ppp NDN OUl C N N _ N 1tp� (per 1f�� 0 N NN n M N IN Y n 8 1p� Ol e7 f V IR M < V N pMp ppp� N N h N N � 8 N � O W � e Na CNO IA � lO N N N N _... F Cl $ Q0 � v w c u Q n R E ���. (pCp {�{� Cgs Cpg w ��NN HNNN MN NN .0, .0 N m m �y OE RE E E C d E m m tO a z° z° L LL r H a H LL R u C U N a V Q Z-2 { s L J2 j 5p In 0 j 12 L L ESAS S,gO i y� L L L 2� L M � L 0 n N a a C,4 N Z m CD �fj § Y w cD 04 O Cl j � 1C��ryj (pN�� O O 81 l7 1Ip�V f7 Y N Of� N N N N M H o 0 o g 8 g 8 8 cl 8 C4(N 8 n N a a C,4 N Z v':AM rCC: r-ai tea ^iiU r%=vuwaLIVi1 The following signatures are all in favor of bringing the Recreation program in house. We also propose changing the wording on page XXII and page 77 of the parks master plan to be changed to: Even though there is only a small cost savings possible by providing an in house program, it is imperative that the program be brought in house as soon as possible so that the maximum public relations benefits available from an in house program can be generated immediately. RE: -Parks And Recreation Th@ following manaturoo are all in favor of bringing the Recrativn prQgrm in house. We also propose changing the woraing on page AAn and page 77 of the parks master plan to be changed to: Even though there is only a small cost C, in ossible by providing an in house program, it is imperative that the #l4°? , x. program bo brought in house as soon as possible so that the maximum ' l' relahtlons benefits available from an in house program can be generated :s lrr mediae ty. Name Address Telephone •._x�IUS� �n(�Y1 2Z--5 9s Z--------_---. ------------------------ - _ � .Mr••.�/•�••..• � �r N..II�.1111.1 .Y.Ir._/Y wY'i PAL i [ .d G.. _ c_/ A- 4:722 The following signatures are all in favor of bringing the Recreation Program in house. we w5d propose cnanging the woruing on page xx11 and pagc 77 of tnC parks master plan to be changed to: Even though there is only a small cost savings possible by providing an in house program, it is imperative that the program be brought in house as soon as possible so that the maximum public s elations benefits available from an in house program can be generated immediately. Name Address Telephone --+ .w w.. 1 � - __- r- ___-..(. ��....i..rfiiii.�..Y��� w�wYwrw_��-•�_��N—+�� �' / ----------- __ �- - - __mwr«r... =_T ...........+w ................ � �Y-_- ............... r�} wt 7---. .. � ..ii 7 i.` � .K.. l" 1 -may..__ e' �r... .ra./ � ! ��J.� :/4/�J{��/4/`7'f;�C:�.rr.....L.�.%���jyy��i". :,1�?�pr �.fL.�rE-,;�.« '� �� :"�il�.�r/�•. �.��./%%Q�� tut �� : P���f .��..... N. _-:tIIL fid? r _? _ �`n�v Tv [— r� AC,11111, 4,c�ir►,,n, �i i"1 �:�`' q '- 3�z-�3 .aYr..w. --_ --- - - i.�r----S►___i rrr..-Y.r�...«.rw._.. ��i.rrY..Y.. CY.,-X..h.�.W...L....i _.fw .+.Yi/ • ..._..�1.'i..�«.w�%w�.i�w��.w ���..�.rrlwww� ...^ _..1jr.L.rri.rif...� ./..�................... _ _ j j..� Yr {.t(.�Ir��i� •. g�Ni..�i/i�7� i iiirw..... a G.i .......N ...................................... `-!�l"� C 1�_ 1) 2,, _ rY�--.z� � - ----Z_ --- Y...� .------_-r_---r.--r--- ... y/..' ___.G_____...._�.G..r .......4w+...._ww. .Y. //.././.../.../....Y..Y/M N &/.. 1135_ x`C' _.:C1.1j1..�. .�,�f�11 sr �.-------N----- r.s�------- - ...ar/w.w.... r_ ... N..rY........... 77-- _. ..w. r. rrrr.�i. -_ -J ------------------------- ----------------- t --------------- t fj •<:�:>�-L�i�r. L ,(. C 7 . , J /�j c V ��R(�/ �,•{ %�� �2.��7 L%' �r`� ....i.........../... /..//..... ..a..I-- rr-----•_• -- -- - .r U - d z r_. ...w.....a.ra......rrrwr... ___________________ r .1lF1L'11( _L__-.-____________ ........ `R,E: Parks And Recreation Tha following signatures are all in favor of bringing the Recreation program in I e XXII and page 77 of the house. We also propose ggoh Event hough there is only a small cost parks master plan to be changed savings possible by providing an in house program, it is imperative that the h program be brought in house as soon as possible so that the maximum public relations benefits available from an in house program can be generated Address Telephone DO TA ,1='� �'�•---`n.a�� R�4-P-----1 ------------ K ,--------- 3 � - 5X4�&--c PEEK IVC a --------- 9 1 'M --1---`i!1 -�.L---9 ---=------------ .A 0101'r -NO") f&a__r z- --- --- 7 t s c[6 ,�- ' ------------- ------------ f --------- /r-------f (-------------- ---------------------------------- i ---------------- ------ i/ ---------- ------------ C' -:--r------ -_ --i-i�l� ------'� - - ------ --- -------y3_ ------------- ---- --- ------- ,\r rr' - ----- '- -- ': v --- - 7 �7�� - --- - --- ___ ��� _ivr_ __ z-- �� 3----.._..---- •"�. ; R.•'.i I'i .. - "V 'v VC. . v' �-he following signatures arg flil in ffygr Qf orris inq j�e Recreation prooram in house. we also propose changing the wording on page xxii and page 7i of ine parks master plan to be changed to: Even though there is only a small cost savings possible by providing an in house program, it is imperative that the program be brought in house as soon as possible so that the maximum public relations benefits available from an in house program can be generated immediately. RE: Parks And Recreation The following signatures are all in favor of bringing the Recreation program in house. We also propose changing the wording on page XXII and page 77 of the parks master plan to be changed to: Even though there is only a small cost savings possible by providing an in house program, it is imperative that the program be brought in house as soon as possible so that the maximum public relations benefits available from an in house program can be generated immediately. Name -ea,x/ 5hrm�zu Address .21 tMILL 4- IP aN/o(c Telephone (Qo4 5q5�-�Ssb' oqa�1_:a7----- ----�°--� �-L4-1_��L----- - -- - 75 -- ---------- (In -------- p -'G '2 -L -I- -Z 7.i t yb 2,34 37 _Prd _ '�G 1 � ; ire --- � q, Z � �-_ �!1_�"--------------- ---------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------- RE: Parks And Recreation The following signatures are all in favor of bringing the Recreation program in house. We also propose changing the wording on page XXII and page 77 of the parks master plan to be changed to: Even though there is only a small cost savings possible by providing an in house program, it is imperative that the program be brought in house as soon as possible so that the maximum public relations benefits available from an in house program can be generated immediately. Name Address Telephone 1--------T--- ------- S -S- -- — -- —7 -------- --- ' -�------- C_! __ !1= E 4 SS_L -------------------------- -------------------- o� --------- -- ----=----------1 -- o S ?5------- -9-�Z1-?--------11__ t�211Ls�_l�r_----=1-x-3'---------------�s 3�-- - 7------�-_`1°_� L I k CA T Hca ncka ------ S Iia _CA t-r�A_ LPL ct �a q ------ P _-_ __ q / --- a �- = ------ ---�-- - --`�--=-----5 G 4-_= 61 -=----------------- -- ----- _ -- _ 's - � ---------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- RE: Parks And Recreation The following signatures are all in favor of bringing the Recreation program in house. We also propose changing the wording on page XXII and page 77 of the parks master plan to be changed to: Even though there is only a small cost savings possible by providing an in house program, it is imperative that the program be brought in house as soon as possible so that the maximum public relations benefits available from an in house program can be generated immediately. Name Address Telephone --- VA-VJ-�UD` ------------------------------------ 4- -I= D -----= k T.� _►- L- °__� = ? ! ----------------------------- _�,5,_.` .�atQ-----��.,� :� -=�4-- --- =- 3 g�-k ---------------------- _t�=--------g ------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------ ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- ""I'AlR 17 Pt1 t;.- 45 ATTN: CITY OF DIAMOND BAR, AGENDA ITEM: 7.2 SUGGESTION FOR YOUR TODAY'S MARCH 18, 1998 MEETING. I AM A SMALL BUSINESS OWNER WHO WOULD LIKE TO START MY BUSINESS IN THE CITY OF DIAMOND BAR. AFTER TALKING WITH ONE OF THE CITY OF POMONA OFFICER IN EXPANSION OF MY BUSINESS FROM MY HOME TO ONE OF YOUR BUSINESS SITES I WAS INFORM TO MAY A SUGGESTION TO YOUR CITY CHAMBER OF COMMERCE DIVISION. MY SUGGESTION IS I WISH IN ALL SURROUNDING CITIES THIS WOULD APPLY. BUT I'M MORE INTERESTED IN THE NEAREST BUILDED UP CITY FROM POMONA AND I WOULD LIKE TO SEE A PROJECTION THAT HELP POTENTIAL EXPANDING BUSINESSES TO BE ABLE TO AFFORD THE MOVING IN OF THERE ALREADY ESTABLISHED BUSINESS WHICH 1IAY THE STATE OR FEDERAL COULD HELP YOUR CITY OF CHAMBER CREATE A POLICY TO OFFER DISCOUNTED RENTAL ASSESSMENT FEES! THIS WILL ALLOW EACH INDIVIDUrXL WHO DECIDES TO FORA A BUSINESS IN THE DIAMOND BAR DISTRICT. MY CONCERN IS TOTALLY LEGIT THAT SOME OF THE SMALL BUSINESS OWNER HAVE A FAIR CHANCE. TO FORM HIS/HER BUSINESS AS WELL AS A PERSON WHO IS FINANCIALLY STABLE ENOUGH TO QUALIFY SPACE RENTAL WITHOUT HAVING TO BECOME DISCOURAGED BY ALL THE BIGGER BUSINESS THAT HAD EITHER SOME FINANCI.AL INSTITUTION, LENDERING FACILITY HELP THEM BEGIN THERE OWN BUSINESS. I MYSELF, A 30YRS. , MINORITY WHICH HAVE, CARRIED THE WEIGHT OF MY BUSINESS OFF My OWN EARNINGS AND SINCE THE BUSINESS IS GROWING RAPIDLY I MYSELF TO IS FORCED NOW TO GO INTO THE REALLY WORLD AND MAKE THIS A MORE PROFESSIONAL ATMOSPHERE FOR THE REMAINING TIME OF THIS BUSINESS. IF I CAN'T TAKE ADVANTAGE TO THE PRIVILEGE OF YOUR CITIES PROJECTS WHICH SHOULD CONCERN THE NEEDS OF THE PEOPLE I LOOK FORWARD TO HEARING FROM OTHERS THE SUPPORT THAT YOUR CITY PROVIDED FOR OTHER SMALL BUSINESS OWNER WHO WERE IN NEED OF DISCOUNTED RENTAL SPACING FOR A LIMIT OF TIME TO HELP THAT POTENTI.AL OWNER BECOME MORE SECURE IN THE BUILDING OF THERE EMPIRE. 111 �iI��,��p� :.w�lu�d. Br,. "OICK CN,P,, PIIIdpTc� MADN 17, 199p STUDY SESSION 4:10 p.m., Room CC -3&5 a. Goals and Objectives b. Traffic: Short -Term Solutions ADJOURNED STUDY SESSION AT 5:10 p.m. 1• CLOSED SESSION: Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Section 54956.9 - a. Harmony v. City of D.B. b. Beach-Courchesne v. City of D.B. ADJOURNED CLOSED SESSION AT 6:10 p.m. Assistant City Attorney Susskind announced that no action was taken in the Closed Session. 2. CALL TO ORDER: 6:35 p.m. PLEDGE OF ALLEGIANCE: Assemblyman Gary Miller INVOCATION: Monsignor James Loughnane, St. Denis Catholic Church ROLL CALL: Council Members Ansari, O'Connor, Mayor Pro Tem Chang, Mayor Herrera. Council Member Huff was absent. Also present were: Terrence L. Belanger, City Manager; Amanda Susskind, Assistant City Attorney; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaimed 1998 as "Year of Healthy Children in Los Angeles County." 3.2 Presented City Tile to Sgt. Mike Rawlings, retiring after 32 years with the L.A. County Sheriff's Department. 4. PUBLIC COUNTS: Red Calkins re: ste Task Force feels that the group is not makinglany astrides. Announced that USA Waste and wa ct A 1...__., .-_ __ - - , MARCH 17, 1998 PAGE 2 Alan Wilson - D.B. Tennis Club Community Assn. - announced new board members for the association and that Euclid Management Co. is now handling association business. Alan Hart - suggested that the City start conducting its own recreation programs rather than contracting out for these services. Hugh Amato and Lance Sumter also supported bringing recreation programs in-house. C/Huff arrived at 7:10 p.m. Caprice Hart - pointed out that contracting for recreation services will still not serve D.B.'s needs for facilities. Felt that handling recreation in-house efforts. will help in these 5• SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - March 24, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 OFF-SITE PARKING TASK FORCE - March 25, 1998 - 6:30 p.m., AQMD CC -3 & 5, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION March 26, 1998 - 7:00 P.M., AQMD Board Hearing Board, 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING - April 7 1998 Auditorium, 21865 E. Copley Dr. � - 6'30 p.m., AQMD 5.5 OFF-SITE PARKING TASK FORCE - April 8, 1998 - 6:30 p.m,, AQMD CC -2, 21865 E. Copley Dr. 5.6 TRAFFIC & TRANSPORTATION COMMISSION - April 9, 1998 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.7 SOLID WASTE TASK FORCE - April 13, 1998 - 6:30 p.m., AQMD CC -2, 21865 E. Copley Dr. 5.8 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - Saturday, April 18, 1998 - 9:00 a.m, to 3:00 p.m., Gateway Corporate Center, 1300 Bridge Gate Dr. 5.9 9TH ANNUAL ANNIVERSARY CELEBRATION - Sunday, April 19, 1998 - Peterson Park, 24142 E. Sylvan Glen Dr. 5.10 FRIENDS OF LIBRARY - STH ANNUAL WINE TASTING SOIREE - April 26, 2-5 p.m. - Shilo Hilltop, 3101 Temple Ave. 6. CONSENT CALENDAR: Moved by MPT/Chan d by to approve the Consent Calendar with the exception of ItemsNo. 6.11. Motion carried 5-0 by Roll Call vote. 6.1 APPROVED MINUTES: 6.1.1 Study Session of.March 3 1998 6.1.2 Regular Meeting of March 3, As submitted. submitted.1998 - As MARCH 17, 1998 PAGE 3 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of January 27, 1998. 6.2.2 Regular Meeting of February 10, 1998. 6.2.3 Regular Meeting of February 24, 1998. 6.3 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of January 8, 1998. 6.4 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINUTES: 6.4.1 Regular Meeting of January 22, 1998. 6.4.2 Meeting of February 5, 1998. 6.5 APPROVED VOUCHER REGISTER - dated March 17, 1998 in the amount of $444,664,62. 6.6 DENIED CLAIMS FOR DAMAGES: 6.6.1 Filed by Felicia Yu February 20, 1998. 6.6.2 Filed by William and Jennifer Pomeroy February 27, 1998. and referred the matters for further action to Carl Warren & Co. the City's Risk Manager. 6.7 APPROVED AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH ENVICOM CORPORATION REGARDING ENVIRONMENTAL SERVICES FOR VTTM 46485 (TICE) - increased the contract amount for Envicom Corp. in the amount of $29,790.49 and authorized City Manager to approve an additional contingency amount of 10.80, for a total increase of $33,000. 6.8 APPROVED AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH BONTERRA CONSULTING REGARDING ENVIRONMENTAL SERVICES FOR PROPOSED VTM 52267 (SUNCAL) - in the amount of $28,508 and authorized the City Manager to approve an additional contingency amount of $33,000. 6.9 AWARDED CONTRACTS FOR PROFESSIONAL DESIGN SERVICES AND PROFESSIONAL CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR THE 1997-1998 CDBG SIDEWALK AND HANDICAP ACCESS RAMPS PROJECTS - a) awarded a professional design services contract to Hall & Foreman, Inc. in an amount not to exceed $4,755 and authorized a contingency amount of $500 for contract amendments to be approved by the City Manager, for a total authorization of $5,255; and, b) awarded a professional construction administration /inspection services contract to GFB-Friedrich & Associates in an amount not to exceed $6,868 and authorized a contingency amount of $600 for contract MARCH 17, 1998 PAGE 4 amendments to be approved by the City Manager, for a total authorization of $7,468. 6.10 APPROVED CDBG PROJECT AMENDMENT - ADA COUNTERS AT CITY HALL - for the 1997-98 Program year for ADA Accessible Counters in City Hall and allocate $10,000 for design and construction. 6.12 INCREASED CONTRACT AMOUNT WITH ULTRASYSTEMS ENVIRONMENTAL INCORPORATED FOR ENVIRONMENTAL SERVICES - related to the City of Industry Easterly Industrial Facility and authorized an increase in the contract amount from $10,000 to $11,029.46. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.11 AWARD OF CONTRACT TO PURKISS ROSE -RSI FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES -Following response by DCM/DeStefano, moved by C/Ansari, seconded by C/Huff to authorize the Mayor to enter into a two-year professional services agreement with Purkiss Rose -RSI to provide as - needed, on-call landscape architectural services. Motion carried by Roll Call vote. 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING - RESOLUTION NO. 89-97K: A RESOLUTION OF THE CITY COUNCIL OO THE INTERESTCITY OFCODEMOFOR ND BDES IGNA DED MENINGTHE CITY CITY'S CONFLICT PERSONNEL. M/Herrera declared the Public Hearing open. There being no testimony offered, M/Herrera closed the Public Hearing. Moved by C/O'Connor, seconded by MPT/Chang to adopt Resolution No. 89-97K to add the positions of Communications and Marketing Director and Communications and Marketing Coordinator to the City's Conflict Call vote. of Interest Code. Motion carried 5-0 by Roll 7.2 PUBLIC HEARING - ZONING CODE AMENDMENT (ZCA 97-1) PUBLIC HEARING FOR THE DRAFT DEVELOPMENT CODE, ARTICLES I, II AND VI. M/Herrera declared the Public Hearing open. Lance Templeton asked how long after adoption of the Code before the Zoning Map would be adopted. DCM/DeStefano explained the process for preparation of MARCH 17, 1998 PAGE 5 the map and the Public Hearing process to be held before adoption of the Map. C/O'Connor re on-site sales of alcoholic beverages. Pointed out that our Code calls for a distance of 150 feet from schools, etc., yet ABC calls for a distance of 600 feet. Equestrian facilities - definition only includes commercial, not private. Following discussion, M/Herrera continued the Hearing until April 7, 1998 for review of Articles IV and V. 8. OLD BUSINESS: 8.1 CONSIDERATION OF ADOPTION OF PARKS MASTER PLAN - Alan Wilson spoke in support of the entire Plan and encouraged Council to seek funding mechanisms. Moved by C/Ansari, seconded by C/O'Connor to approve the Parks Master Plan. Motion carried 5-0 by Roll Call vote. Moved by C/O'Connor, seconded by C/Ansari, to adopt the priority of projects and potential funding sou rces identified in the CIP plan.. Motion carried 5-0 by rces Call vote. 8.2 INLAND VALLEY CAPITAL CORPORATION (IVCC) - Continued to April 7, 1998. 8.3 EXTENSION OF EXISTING RECREATION CONTRACT INCLUDING ADDITIONAL SPRING/SUMMER RECREATION PROGRAMS - Moved by C/Huff, seconded by C/O'Connor to authorize a contract extension with the City of Brea to provide recreation services in the City through August 31, 1998, for a total contract amount of $576,958. 9. NESP BUSINESS: 9.1 (a) RESOLUTION NO. 98-16: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99. (b) RESOLUTION NO. 98-17: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99. MARCH 17, 1998 PAGE 6 (c) RESOLUTION NO. 98-18: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998 -99 - Moved by MPT/Chang, seconded by C/Huff to adopt Resolutions Nos. 98-16, 98-17 and 98-18 to initiate the proceedings for District Nos. 38, 39a and ate ordering the preparation of the appropriate engineer reports. Motion carried 5-0 by Roll Call vote. RECESS TO REDEVELOPMENT AGENCY METING 9:33 p.m. 1. CALL TO ORDER: Chairman Huff ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Ansari, C/Huff Also present were: Terrence L. Belanger, Executive Director; Amanda Susskind, Assistant Agency Attorney; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None 3. CONSENT CALENDAR: Moved by AM/Herrera, seconded by AM/O'Connor to approve the Consent Calendar. Motion carried 5-0 by Roll Call vote. 3.1 APPROVED MINUTES - Regular Meeting of March 3, 1998 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated March 17, 1998 in the amount of $2,486.50. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COUNTS: None AGENCY ADJOURNMENT: 9:36 p.m. RECONVENE CITY COUNCIL MEETING: 9:36 p.m. MARCH 17, 1998 PAGE 7 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: 12. ADJOURNMENT: 10:00 p.m. CITY OF DIAMOND BAR NOTICE OF PUBLIC FETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Study Session/Closed Session at 4:00 p.m., in CC -3&5 and a Regular Meeting in the AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on March 17, 1998. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Study Session/Closed Session and Regular Meeting of the Diamond Bar City Council, to be held on March 17,_ 1998 was posted at their proper locations. I declare under penalty of perjury under the laws of the. State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 13th day of March, 1998, at Diamond Bar, California. /s/Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION COUNCIL GOALS & OBJECTIVES IQ� ECONOMIC REVITALIZATION AREA PLANNING MARCH 3, 1998 1. CALL TO ORDER: Mayor Herrera called the meeting to order at 4:00 p.m., in the SCAQMD Hearing Board Room CC -2, 21865 Copley Drive, Diamond Bar, California. Present: Council Members Huff, O'Connor, Mayor Pro Tem Chang and Mayor Herrera. Also Present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director; Kellee Fritzal, Assistant to the City Manager; Anne Haraksin, Administrative Assistant and Lynda Burgess, City Clerk. 2. DISCUSSION OF COUNCIL GOALS & OBJECTIVES: A. CITY COUNCIL GOAL SETTING EVALUATION RANKING 1998/1999 FISCAL YEAR. Re -stripe Grand Ave./D.B. Blvd., Grand Ave./Golden Springs Dr. into 3 lanes to increase traffic flow capacity & decrease traffic gridlock. MPT/Chang expressed interest in obtaining a feasibility study of proposed goal because the City's traffic problems are a major public.concern. CM/Belanger suggested adding the words "feasibility of studying" at the beginning of the sentence. C/O'Connor expressed concern that if streets such as D.B. Blvd., Grand Ave. and Golden Springs Dr. are re -striped to 6 lanes, more traffic will use City streets and the possibility of bike lanes will be eliminated. M/Herrera said she would like to have staffs feasibility study in order for the Council to determine whether or not to move forward. She ranked this item an 8. C/Huff echoed C/O'Connor's concerns. He ranked this item as a 7. 2.. Build a 100' wide ridgeline express bypass via Tonner Canyon, no on/off ramps, open during traffic hours only. MPT/Chang asked staff to consider minor changes to the shopping center ingress/egress to modify the 90 degree turns. CM/Belanger suggested that the heading of this item be changed to read: MARCH 3, 1998 PAGE 2 CITY COUNCIL STUDY SESSION "Feasibility of an express by-pass via the SOI; no on and off ramps; open during peak traffic hours only." Council concurred. C/Huff and C/O'Connor ranked this item as 10. M/Herrera reminded Council that a discussion of the City's traffic concerns is slated for the March 17, 1998 study session. 3. Evaluate Business Registration with nominal fees. No Change. 4. Expand/Enhance customer/client service. M/Herrera explained that this item is a goal for City staff. MPT/Chang rated this item a 9. 5. Economic Development Strategic Plan. No Change 6. Obtain Joint Use Agreements with PUSD & WVUSD for facilities. C/O'Connor indicated this matter is addressed in the Parks Master Plan. 7. Implement School Traffic Study recommendations. Changed to read: "Implement Approved School Traffic Study recommendations." 8. Prioritize Redevelopment Project Areas. To be addressed as Item #2 during this study session. C/Huff ranked this item 10. 9. Pursue implementation of Parks Master Plan recommendations. Changed to read: "Implement approved School Traffic Study recommendations." 10. Implement Green Waste Program Citywide. No Change. Ranked 10 by C/Huff. MARCH 3, 1998 PAGE 3 CITY COUNCIL STUDY SESSION 11. Regular meetings with all sports and service organizations. Changed to read: "Establish coordinated council of all sports and service organizations." 12. City or Council or Commissioner liaison with sports and service organizations. Deleted (duplicate of#11). 13. Community Outreach Program. Deleted. 14. Dial A Ride for teenagers. Deleted. 15. Audit services provided by Pomona Humane Society. Changed to read: "Audit of services provided by Pomona Humane Society. M/Herrera ranked this item 7. 16. Compare contract services vs. expanding city staff. No change. 17. Sports Complex. Deleted (duplicate). 18. Purchase property for Civic Center/Community Center/Library. Changed to read: "Acquire property for Civic Center/Community Center/Library." C/Huff ranked this item 9. 19. Competitive solid waste rates. Changed to read: "Maintain competitive solid waste rates." C/Huff ranked this item 10. 20. Stronger Sign Ordinance pertaining to political signs. MARCH 3, 1998 21 22 23 24. PAGE 4 CITY COUNCIL STUDY SESSION Changed to read: "Investigate stronger Sign Ordinance pertaining to political signs and initiate fees for sign removal by city staff." C/Huff ranked this item 8. Expand Park and Ride lots. Changed to read: "Expand and add Park and Ride lots." C/Huff ranked this item 5. How do we find out all businesses in Diamond Bar and careful Listing of all Businesses including home-based business? Changed to read:"Identify all businesses in Diamond Bar and coml2ile listing of all businesses including home-based businesses." C/Huff ranked this item 10. M/Herrera re -ranked this item 7. Expand City On -Line to include services - tie-in to schools, real estate offices, etc. Changed to read: "Continue to expand City On -Line to include services - tie- in to schools, real estate offices, etc." C/Huff ranked this item 8. Identify specific redevelopment project locations. Deleted (duplicate). 25. Making D.B. a "Livable Community". Unchanged. C/Huff ranked this item 6. 26. Explore a "Farmer's Market". Unchanged. MPT/Chang ranked this item 7. C/Huff ranked this item 6. MARCH 3, 1998 PAGE 5 CITY COUNCIL STUDY SESSION 27. Combine City Parade with City Birthday Party. Changed to read:"Establish City Parade with City Birthday Party." C/Huff ranked this item 7. 28. Establish Human Resources Committee or Commission. Unchanged. C/Huff ranked this item 5. 29. Better coordination of commissions with Council. Deleted (duplicate). 30. Provide in budget meetings for commissioners to attend. Changed to read: "Inform commissioners of meetings for commissioners to attend." MPT/Chang ranked this item 8. C/Huff ranked this item 7. 31. Include Green Waste Collection in SRRE. Deleted (referred to Task Force). 32. Establish Street Sweeping Signs/No Parking on street sweeping days. Deleted (referred to Task Force). 33. Make Diamond Bar "a Healthy City". Changed to read: "Pursue makin D.B. "a Healthy City". MPT/Chang ranked this item 7. C/Huff ranked this item 5. 34. Establish a Council of Churches. Deleted. MARCH 3, 1998 PAGE 6 CITY COUNCIL STUDY SESSION 35. Develop a City Citizen "Help" Book (listing all organizations - where to get help, animal, Medicare, medical offices, physicians, dentists, social services, welfare, etc.) Changed to read: Develop a City Citizen resource list (listing all organizations - where to get help, animal, Medicare, medical offices, physicians, dentists, social services, welfare, etc.) on Cijy On -Line, web site, telephone." MPT/Chang and C/Huff both ranked this item 9. 36. Develop a City Matching Program (will explain) for art. Changed to read: "Develop a City Matching Program for Art in public lam'- C/Huff ranked this item 8. B. CITY COUNCIL GOALS AND OBJECTIVES 1996-97, 1997-98 and GENERAL PLAN GOALS CATEGORIZED. M/Herrera recommended that Council concur to consolidate and eliminate duplications and pick the "Top 20" from the two lists of 130 items. She asked that Council Members forward their "Top 20" list to Asst. to CM/Fritzal. 3. ECONOMIC REVITALIZATION AREA PLANNING: CM/Belanger stated that the first step is to identify areas of concern and imagine the possibilities. He explained that some cities prepare site plans for existing commercial areas and consultants prepare overlay schematics of what the center might look like by adding landscaping, reorienting parking, applying facades, etc. This process by which a city identifies areas of concern allows the community to inventory the area and to imagine what the various commercial areas could look like through the use of architects, land planners and graphic delineators. He offered examples of what might be considered with respect to the commercial properties adjacent to the intersection of Grand Ave. and Golden Springs Dr. In response to M/Herrera, CM/Belanger explained that, given the Council's expressed policy to use a cooperative approach to accomplishing projects, the highest consideration would be the willingness of the property owners to engage in redevelopment activities. He suggested that staff could identify all potential locations and the Council could prioritize by location. C/O'Connor stated that consideration could be given to all potential locations with emphasis on cost. MARCH 3, 1998 PAGE 7 CITY COUNCIL STUDY SESSION CM/Belanger indicated the Redevelopment Agency needs immediate and measurable successes which may not involve the Council's number one priority. However, it may be a project that can be accomplished expeditiously with a minimal cost. Some high priority projects may take a number of years to accomplish. He indicated staff will compile a plan based on individual sites. In response to C/Huff, CM/Belanger explained that the purpose of the conceptual plan is to provide a basis for discussion with property owners. As the City proceeds through the process, the business owner should be aware of the Redevelopment Agency's activities. The Agency should maintain ongoing dialogue with the property owners whether or not they initially buy into the concept. MPT/Chang said the plan should point out the potential benefits to the property owner. The Agency should seek out an appropriate site and an owner that is willing to cooperate in the redevelopment effort so that the public can witness the immediate success of the project and realize the benefits to the community. He suggested that Council solicit input from community organizations as to the perceived needs of the City such as ethnic restaurants and stores. In response to M/Herrera, CM/Belanger stated that staff will provide a variety of concepts for each site. The incorporation of ideas and concepts from Council Members and the public is essential. He reiterated that staff will put together a proposal, solicit responses to the proposal and present Council with prices. At that point, Council will determine which projects it wishes to proceed with and hire the agreed-upon consultant to take the first step. He reminded Council that the Revitalization Plan has a 45 -year life span. The key is to plan for the time when implementation of a project plan is feasible. 4. ADJOURNMENT: There being no further business to conduct, Mayor Herrera adjourned the study session at 5:50 p.m. to the regular City Council meeting. LYNDA BURGESS, City Clerk ATTEST: Mayor MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR I)RA#CrMARCH 3,1998 STUDY SESSION: Development Code - 4:00 p.m. A. Development Code B. Diamond Bar Ranch Festival C. City Council Goals & Objectives STUDY SESSION ADJOURNED AT 5:50 P.M. CLOSED SESSION: 5:50 P.M. - Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Section 54956.9) - Harmony vs. City .of Diamond Bar. CA/Jenkins reported that the City Council directed that the firm of Rutan & Tucker be retained to defend the City in this matter. 2. CALL TO ORDER: Mayor Herrera called the meeting to order at 6:50 p.m., in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Walnut Valley School District Superintendent Ronald Hockwalt. INVOCATION: Pastor Jerry Perches, Calvary Chapel of Diamond Bar. ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang and Mayor Herrera. Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: Council concurred to move Item 8.2 forward to this point in the meeting. CM/Belanger reported that the Diamond Bar Ranch Festival requested that the matter listed as 8.1 on the agenda be continued to a meeting in April,. 1998. Further, he requested that Item 6.10, Consideration of Increase in Purchase Order Amount for Graphics United for the City's Spring Newsletter in an amount not -to - exceed $15,000, be added to the agenda. This matter was brought to staffs attention after the March 3, 1998 agenda was printed and distributed and is considered an emergency item. C/Huff moved, C/Ansari seconded to add Item 6.10 to the Consent Calendar to consider an increase in the Purchase Order for Graphics United for printing of the MARCH 3, 1998 PAGE 2 City's Spring Newsletter. Motion was carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.2 APPOINTMENT OF COMMISSIONERS TO THE PARKS AND RECREATION COMMISSION, PLANNING COMMISSION AND THE TRAFFIC AND TRANSPORTATION COMMISSION BY COUNCIL MEMBER ANSARI - C/Ansari nominated the following for appointment: Annette Finnerty to the Parks & Recreation Commission; Jack Istik to the Traffic & Transportation Commission, and Steve Nelson to the Planning Commission. C/O'Connor seconded the nominations. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaimed March 16-21 as "Poison Prevention Week" - accepted by Ella Abrishami, L.A. County Health Department. 3.2 Proclaimed March as "American Red Cross Month" - accepted by Ronald Hockwalt on behalf of the Red Cross. 3.3 Administered Oaths of Office for Commissioners for Planning, Traffic & Transportation and Parks & Recreation Commissions. 3.4 Presented City Tiles to outgoing Commissioners for Planning, Traffic & Transportation and Parks & Recreation Commissions. 3.5 Presented Certificate of Recognition to Brian Roche, San Diego Chargers tight end #87. 3.6 Presented Certificates of Recognition to the Mt. San Antonio College Football Team and Coaches, 1997 National Champions. 3.7 Presentation given by Bob Rose, Community Services Director, regarding the April 19, 1998 9th Anniversary Celebration at Peterson Park from 12:00 noon to 5:00 p.m. BUSINESS OF THE MONTH: 3.8 Presented City Tile to Aljibani Halal Market. 4. PUBLIC COMMENTS: Clyde Hennessee reiterated his membership withdrawal from the Off -Site Parking Task Force and declared that he is not an alternate. WVRC N 1' J AAA Wer s MARCH 3, 1998 PAGE 3 Jack Tanaka, President, D.B. Breakfast Lion's Club, announced a fundraising event to be held at D.B. High School on Sunday, March 15, 1998 at 3:00 p.m. Proceeds from the event will support the Lion's Sight and Hearing Van. Thom Pruitt thanked Council and staff for their assistance and support of the Pop Warner Football League. He announced that a fundraising golf tournament will be held on April 6, 1998 at the Via Verde Country Club to help support League efforts. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS MASTER PLAN - March 5, 1998 6:30 p.m., AQMD, Rooms CC -3 & 5, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - March 10, 1998 - 7:00 p.m., AQMD Auditorium, MARCH 3, 1998 5. A PAGE 3 Jack Tanaka, President, D.B. Breakfast Lion's Club, announced a fundraising event to be held at D.B. High School on Sunday, March 15, 1998 at 3:00 p.m. Proceeds from the event will support the Lion's Sight and Hearing Van. Thom Pruitt thanked Council and staff for their assistance and support of the Pop Warner Football League. He announced that a fundraising golf tournament will be held on April 6, 1998 at the Via Verde Country Club to help support League efforts. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS MASTER PLAN - March 5, 1998 - 6:30 p.m., AQMD, Rooms CC -3 & 5, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - March 10, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 OFF-SITE PARKING TASK FORCE - March 11, 1998 - 6:30 p.m., AQMD Room CC -2, 21865 E. Copley Dr. 5.4 SOLID WASTE TASK FORCE - March 11, 1998 - 6:30 p.m., AQMD Rooms CC -3 & 5, 21865 E. Copley Dr. 5.5 TRAFFIC AND TRANSPORTATION COMMISSION - March 12, 1998 - 7:00 p.m., AQMD HEARING BOARD ROOM, 21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING - March 17, 1998 - 6:30 p.m. to 8:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. CONSENT CALENDAR: MPT/Chang moved, C/Huff seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Development Code Study Session #1 of January 6, 1998 as submitted. 6.1.2 Development Code Study Session #2 of January 20, 1998 as submitted. 6.1.3 Development Code Study Session #3 of February 3, 1998 as submitted. 6.1.4 Development Code Study Session #4 of February 17, 1998 as submitted. (C/Ansari abstained on this item) 6.1.5 Regular Meeting of February 17, 1998 as submitted. (C/Ansari abstained on this item) 6.2 APPROVED VOUCHER REGISTER - dated March 3, 1998 in the amount of $871,353.37. MARCH 3, 1998 PAGE 4 6.3 REVIEWED AND APPROVED TREASURER'S STATEMENT - January, 1998. 6.4 DENIED CLAIM FOR DAMAGES - Filed by Alvin Otto February 11, 1998 and referred the matter for further action to Carl Warren & Co., the City's Risk Manager. 6.5 REDUCED AND EXONERATED SUBDIVISION IMPROVEMENT BONDS FOR TRACT NO. 51169 (UNIONWIDE) - a) exonerated Bond No. 415862S - Monuments - in the amount of $4,500; b) reduced Bond No. 415859S - Sewer/Storm Drain/Street - from $280,750 to $70,187.50; c) reduced Bond No. 415858S - Grading - from $330,608 to $82,652; d) reduced Bond No. 415861S - Landscaping - from $180,000 to $90,000; and e) directed the City Clerk to notify the Principal and Surety of these actions. 6.6 (a) AWARDED CONTRACT FOR CONSTRUCTION OF ENVIRONMENTAL ENHANCEMENT MITIGATION (E.E.M.) TREE PLANTING PROJECT - to Terra -Cal Construction, Inc. in the amount of $171,461, plus a contingency of $10,000 (5.8%). (b) AWARDED PROFESSIONAL SERVICES AGREEMENT FOR INSPECTION SERVICES FOR ENVIRONMENTAL ENHANCEMENT AND MITIGATION (E.E.M.) TREE PLANTING PROJECT - to D&J Engineering in an amount not -to -exceed $13,800 plus contingency amount of $1,000, for a total authorization of $14,800. 6.7 EXTENDED ASSESSMENT ENGINEERING SERVICES CONTRACT WITH GFB-FRIEDRICH - Amendment No. 1 for professional engineering services in amounts not -to -exceed $11,200, $9,250 and $9,250 respectively for FYs 1998/1999, 1999/2000, and 2000/2001, for a total amendment amount of $29,700 plus a contingency of $3,000. 6.8 ADOPTED RESOLUTION NO. 96-53E: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS. 6.9 ADOPTED RESOLUTION NO. 98-15: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING A GRANTING OF CERTAIN REAL PROPERTY HEREIN DESCRIBED FOR PUBLIC PURPOSES - and directed the City Clerk to sign the Certificate of Acceptance and record the document, 6.10 CONSIDERATION OF INCREASE IN PURCHASE ORDER AMOUNT FOR GRAPHICS UNITED FOR THE CITY'S SPRING 1998 NEWSLETTER - MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JANUARY 27, 1998 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:10 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Fong. ROLL CALL: Present: Also Present: Chairman Ruzicka, Vice Chairman McManus, and Commissioners, Fong, Goldenberg, and Tye. Deputy City Manager James DeStefano, Senior Planner Catherine Johnson and Associate Planner Ann Lungu. MATTERS FROM THE AUDIENCE/PIIBLIC COMMENTS: None CONSENT CALENDAR: 1. Minutes of January 13, 1998. C/Tye moved, VC/McManus seconded, to approve the minutes of January 13, 1998 as submitted. The motion was carried 5-0. OLD BUSINESS - None NEW BUSINESS - None PIIBLIC HEARING: 1. General Plan Amendment No. 96-1, Tentative Parcel Map No. 24646, Conditional Use Permit No. 96-14 and Oak Tree Permit No. 96-4 (pursuant to Code Sections Title 21 -Subdivision, Hillside Management Ordinance No. 7 (1992) and Part 16-22.26 Oak Tree Permit). The subject request proposes to change the General Plan land use designation for 5.88 acres within a 132 acre parcel located in a gated community identified as "The Country Estates". The land use designation will change from Open Space to Rural Residential. The remaining 126.12 acres will continue as Open Space. The proposal includes: Subdividing the 5.88 acres into four lots, each a minimum of one acre, for the eventual development of four single family custom homes, the removal and replacement of oak and walnut trees; and the removal of a map restriction. Continued from October 14, 1997. Property Address: Easterly side of Blaze Trail across from the intersection of Timbertop Lane. MARCH 3, 1998 PAGE 4 6.3 REVIEWED AND APPROVED TREASURER'S STATEMENT - January, 1998. 6.4 DENIED CLAIM FOR DAMAGES - Filed by Alvin Otto February 11, 1998 and referred the matter for further action to Carl Warren & Co., the City's Risk Manager. 6.5 REDUCED AND EXONERATED SUBDIVISION IMPROVEMENT BONDS FOR TRACT NO. 51169 (UNIONWIDE) - a) exonerated Bond No. 415862S - Monuments - in the amount of $4,500; b) reduced Bond No. 415859S - Sewer/Storm Drain/Street - from $280,750 to $70,187.50; c) reduced Bond No. 415858S - Grading - from $330,608 to $82,652; d) reduced Bond No. 415861S - Landscaping - from $180,000 to $90,000; and e) directed the City Clerk to notify the Principal and Surety of these actions. 6.6 (a) AWARDED CONTRACT FOR CONSTRUCTION OF ENVIRONMENTAL ENHANCEMENT MITIGATION (E.E.M.) TREE PLANTING PROJECT - to Terra -Cal Construction, Inc. in the amount of $171,461, plus a contingency of $10,000 (5.8%). (b) AWARDED PROFESSIONAL SERVICES AGREEMENT FOR INSPECTION SERVICES FOR ENVIRONMENTAL ENHANCEMENT AND MITIGATION (E.E.M.) TREE PLANTING PROJECT - to D&J Engineering in an amount not -to -exceed $13,800 plus contingency amount of $1,000, for a total authorization of $14,800. 6.7 EXTENDED ASSESSMENT ENGINEERING SERVICES CONTRACT WITH GFB-FRIEDRICH - Amendment No. 1 for professional engineering services in amounts not -to -exceed $11,200, $9,250 and $9,250 respectively for FYs 1998/1999, 1999/2000, and 2000/2001, for a total amendment amount of $29,700 plus a contingency of $3,000. 6.8 ADOPTED RESOLUTION NO. 96-53E: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS. 6.9 ADOPTED RESOLUTION NO. 98-15: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING A GRANTING OF CERTAIN REAL PROPERTY HEREIN DESCRIBED FOR PUBLIC PURPOSES - and directed the City Clerk to sign the Certificate of Acceptance and record the document. 6.10 CONSIDERATION OF INCREASE IN PURCHASE ORDER AMOUNT FOR GRAPHICS UNITED FOR THE CITY'S SPRING 1998 NEWSLETTER - MARCH 3, 1998 PAGE 5 approved increase not -to -exceed $15,000. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 CONSIDERATION OF CONTINUED FINANCIAL SUPPORT OF DIAMOND BAR RANCH FESTIVAL - Continued to April 7, 1998. 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY MEETING: 7:55 p.m. RECONVENE CITY COUNCIL MEETING: M/Herrera reconvened the City Council meeting at 7:57 p.m. 10. COUNCIL SUBCOMMITTEE REPORTS: C/Ansari reported on her participation with the Off -Site Parking Task Force, the Senior Citizen's group and CLOUT's Fontana Speedway event. MPT/Chang spoke about his participation in several events with the Senior Citizen's group. He thanked staff for supporting the seniors. As delegates to the School Districts, he and C/O'Connor met with Pomona Unified School District to discuss the westerly Diamond Ranch School access road. C/O'Connor reminded Council that on Thursday, March 5, 1998, the Parks Master Plan Subcommittee will hold its final prioritization and funding sources meeting and will present its recommendations to Council on March 17. She thanked CSD/Rose for his participation. C/Huff stated that on February 18, he and M/Herrera met with the Chino Hills liaison committee to discuss efforts to promote cooperation on areas of mutual concern such as the City of Industry land connecting the two cities. On February 26, the Commerce and Cities Consortium, in conjunction with the San Gabriel Valley Council of Governments, held a Broker's Breakfast to discuss what is occurring in the valley. The Sanitation District held public hearings on February 25 to discuss pending sewer rate increases to fund rehabilitation projects. He spoke about Council attendance at the Brahma Foundation fundraiser on Friday, February 27. M/Herrera thanked residents and Council Members for participating on the Off -Site Parking and Solid Waste Task Forces. 11. COUNCIL COMMENTS: C/Ansari stated that she attended the Pacific Drum & Bugle Corps rehearsal on Monday, March 2 and that she and C/O'Connor attended the YMCA Victory Dinner MARCH 3, 1998 PAGE 6 fundraiser. She encouraged residents to participate with the area's youth groups. MPT/Chang spoke about the effects of EI Nino. C/O'Connor said she attended the Rowland Heights Girls Softball opening ceremonies on Saturday, February 28. She asked residents to support the local Girl Scout cookie sales effort during March. With respect to EI Nino, she encouraged residents to check hillsides and clear drainage ditches. Residents can obtain sandbags from the City and from the Fire Department. C/Huff asked citizens to participate in the review of the City's General Plan's goals and objectives and the Economic Revitalization planning. M/Herrera reiterated C/O'Connor's concerns that residents take care of their hillsides and keep their concrete culverts clean to insure proper runoff. 12. ADJOURNMENT: There being no further business to conduct, M/Herrera adjourned the meeting at 8:26 p.m. ATTEST: Mayor LYNDA BURGESS, City Clerk JANUARY 27, 1998 PAGE 2 PLANNING COMMISSION Property Owner/ Diamond Bar Country Estates Association Applicant: 22615 Lazy Meadow Drive Diamond Bar, CA 91765 In accordance with the applicant's request, staff recommends that the Planning Commission continue the public hearing to April 28, 1998. Chair/Ruzicka opened the public hearing. There was no one present who wished to speak on this item, Chair/Ruzicka closed the public hearing. C/Fong stated that although this is a small project, the related issues are very important. The applicant is asking for a change in land use designation from restricted land use open space to rural residential. He said he is not aware of any previous action wherein the City of Diamond Bar removed a restricted land use designation. He indicated that he has observed over the past four years that the citizens of Diamond Bar are very sensitive about removing land use restrictions for development and the City needs to take the citizen's wishes into consideration. He stated he is aware that the applicant has promised that it will not ask for a change of land use for any other property within "The Country Estates". However, such a promise is not necessarily a guarantee to the City that other applicants will not request a land use change in favor of development. He said that in his opinion, the City needs to very carefully consider this request. Instead Of using this means of funding a swimming pool project, the applicant should seek alternative funding methods which is meant for the exclusive use of residents. "The Country Estates" C/Goldenberg echoed C/Fong's concerns. He suggested that in order to receive the maximum amount of public input that the City widen the area of notification to property owners from 500 feet to 1,000 feet. VC/McManus asked staff to explain the jurisdictional difference between property owners within "The Country Estates" and the remainder of the City. He also asked if 100 percent of "The Country Estates" property owners had been Polled regarding this item. DCM/DeStefano responded that the proposed project is entirely within the confines of "The Country Estates" and is owned by "The Country Estates" Homeowners Association. All properties within the notification area are contained within the boundaries of "The Country Estates". The underlying restriction is held by the City of Diamond Bar. The City determines all land use matters within its limits and must consider what compensation the City will receive in giving up the restricted property. JA MARY 27, 1998 PAGE 3 PLANNING COMMISSION VC/McManus moved, C/Goldenberg seconded, to continue the public hearing to April 28, 1998, readvertise the public hearing in the newspaper and extend the notification to property owners from 500 feet to 1,000 feet from the proposed project boundaries. The motion was carried 5-0 with the following Roll Call vote: AYES: COMMISSIONERS: Fong, Goldenberg, Tye, VC/McManus, NOES:Chair/Ruzicka COMMISSIONERS: None ABSENT: COMMISSIONERS: None 2• Diamond Bar Subdivision Ordinance - Review of Article I - Purpose and Application; Article II - Subdivision Review Procedures, Article III - Subdivision Design and Development and Article IV - Subdivision Ordinance Definitions. Staff recommends that the Planning Commission open the public hearing, receive testimony, review and discuss the Articles of the Subdivision Ordinance and continue the public hearing to February 10, 1998. Paul Crawford, Urban Design Studio, presented an overview of Diamond Bar Subdivision Ordinance Articles I, II, III and IV. SP/Johnson stated two issues need to be addressed by the Planning Commission prior to approving the Subdivision Ordinance: (1) Whether the Planning Commission should retain final review authority or as staff recommends for consistency and equity, to act as a recommending body to the City Council, and (2) to determine the length of loop, cul-de-sac and other dead-end streets (see Page III -7 - Subdivision Design and Development). DCM/DeStefano stated that this matter was a noticed public hearing. The public hearing was advertised in the newspapers and notices were sent to over 100 individuals and businesses on the City's Development Code mailing list. Staff has not received any written or oral inquiries regarding the Subdivision Ordinance. Chair/Ruzicka opened the public hearing. There was no one present who wished to speak on this matter. VC/McManus moved, C/Tye seconded, to continue the public hearing to February 10, 1998. Without objections, the motion was so ordered. PLANNING COMMISSION ITEMS - None INFORMATIONAL ITEMS: DCM/DeStefano strongly recommended that the Commissioners attend the Planners Institute on Thursday through Saturday, March 5 JANUARY 27, 1998 PAGE 4 PLANNING COMMISSION through 7, 1998 at the Long Beach Convention Center. He advised the Commission that Trammel -Crow has assumed management responsibilities for the Gateway Corporate Center. Future Planning Commission projects include a 26,000 square foot medical facility for St. Judes Hospital on Lot 11 near the SEMA building on Valley Vista, a Sign Variance for Citrus Valley Health Partners and a proposed 60,000 square foot facility for LA Fitness on Golden Springs Road west of Coco's Restaurant and adjacent to the entrance of Rapidview Drive. Countryside Suites will open early February, 1998. The Clarion Hotel sold in December, 1997 and the facility will be refurbished and reopened as a Holiday Inn Select in about six months. Traffic signal installations will be completed in approximately 90 days at the intersections of Golden Springs Road at Calbourne Drive and Diamond Bar Boulevard at Gentle Springs Lane. Peterson Park ADA Retrofit is slated to be completed within two weeks. Pantera Park is on schedule to open in May or June, 1998. He outlined the February 10, 1998 Planning Commission meeting agenda as well as, pending City Council agenda items. SCHEDULE OF FUTURE EVENTS as listed in the agenda. ADJOURNMENT: VC/McManus moved, C/Tye seconded, to adjourn the meeting to February 10, 1998. There being no further business to come before the Planning Commission, Chair/Ruzicka adjourned the meeting at 7:55 p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Deputy City Manager Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION FEBRUARY 10, 1998 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:13 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Goldenberg. ROLL CALL: Present: Chairman Ruzicka, Vice Chairman McManus, and Commissioners, Fong, Goldenberg, and Tye. Also Present: Deputy City Manager James DeStefano, Senior Planner Catherine Johnson, Associate Planner Ann Lungu and Director of Public Works George Wentz. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None CONSENT CALENDAR: 1. Minutes of January 27, 1998. VC/McManus moved, C/Goldenberg seconded, to approve the minutes of January 27, 1998 as submitted. The motion was carried 5-0. OLD BUSINESS - None NEN BUSINESS - None PUBLIC HEARING: 1. Variance No. 97-2 is a request (pursuant to Code Chapter 22.56 -Part 2 and Sign Ordinance No. 5A-1991) to install a monument sign approximately seven feet six inches tall. Currently, the City's Sign Ordinance permits one monument sign, with a maximum height of six feet for the project site. Property Address: 800-880 North Diamond Bar Boulevard, Diamond Bar, CA 91765. Property Owner: Trammel Crow So. Cal. Retail II, Inc., 5801 S. Eastern Avenue, Suite 100 Los Angeles, CA 90040 Applicant: Citrus Valley Medical Offices 210 W. San Bernardino Road Covina, CA 91723-1901 FEBRUARY 10, 1998 PAGE 2 PLANNING COMMISSION AstP/Lungu presented staff's report. Staff recommends that the Planning Commission approve Variance No. 97-2, Findings of Fact and conditions as listed within the resolution. VC/McManus asked the proposed sign's proximity to the Acapulco Restaurant sign. AstP/Lungu responded that lot frontage is 360 feet. The proposed sign is at the halfway point and the Acapulco sign is at the northern property line. C/Goldenberg asked if the Acapulco sign is slated to be removed if the proposed sign is approved. AstP/Lungu indicated that the Acapulco sign was legally installed prior to approval of the City's Sign Ordinance. The sign will remain. C/Tye asked if the Acapulco sign could be retrofitted to include the applicant's sign. AstP/Lungu stated the Acapulco sign is permitted exclusively for the restaurant. Responding to C/Tye, AstP/Lungu indicated the proposed sign will include signage for other tenants. Janell Prazak, ASI Sign Systems, representing Citrus Valley Medical Offices, explained that the proposed monument sign is 8 inches over the six foot limit specified in the Sign Ordinance. It has six interchangeable panels on either side in addition to the 32 inch panel for the Citrus Valley logo and location address. She asked that the variance be approved at 6 feet eight inches to maintain the three inch sign visibility. The proposed sign will accommodate two eight inch by five foot panels for other tenants. DCM/DeStefano responded to C/Goldenberg that the 1991 Diamond Bar Sign Ordinance was adopted after eighteen months of Planning Commission and City Council review. The height maximum was specified in order to provide the City with low - scale signage that was thought to be most harmonious with the community setting. C/Goldenberg asked the applicant to state the hardship that would justify the request for variance. Ms. Prazak responded that through calculations, the engineers arrived at the proposed height. C/Goldenberg stated he believes the City should follow the established guidelines. Chair/Ruzicka opened the public hearing. FEBRUARY 10, 1998 PAGE 3 PLANNING COMMISSION Ross Pfautz, Trammel Crow So. Cal Retail II, Inc., said the shopping center's layout poses a visibility problem for the tenants. He pointed out that the quality of the proposed sign is architecturally pleasing and offers exposure for other tenants. Clyde Hennessee spoke in favor of the proposed signage. Chair/Ruzicka closed the public hearing. C/Goldenberg moved, C/Fong seconded, to accept Variance No. 97-2 with staff's recommendations. The motion failed 2-3 with the following Roll Call vote: AYES: COMMISSIONERS: Goldenberg, Fong NOES: COMMISSIONERS: Tye, VC/McManus, Chair/Ruzicka ABSENT: COMMISSIONERS: None VC/McManus moved, Chair/Ruzicka seconded, to approve Variance No. 97-2 to install a second sign at a height of 98 inches (80 inches for the sign and 18 inches for the base. DCM/DeStefano asked that the following changes to the Resolution be accepted by the maker and seconder of the motion: Section D, Page 2, "the proposed variances request to install a free standing monument sign with a sign face area of 31 feet and a height of 7.5 feet. "A revised sign plan received February 3, 1998 proposes a sign at eight foot 4 inches tall." Condition D, Page 4 is changed to read "The free standing sign shall not exceed eight feet. 4 inches." VC/McManus and Chair/Ruzicka accepted the changes. The motion failed 2-3 with the following Roll Call vote: AYES: COMMISSIONERS: VC/McManus, Chair/Ruzicka NOES: COMMISSIONERS: Fong, Goldenberg, Tye ABSENT: COMMISSIONERS: None C/Goldenberg pointed out that in order to grant a variance, special circumstances must exist and asked for explanation of how the City can justify a variance for the causes presented. Mr. Pfautz responded to C/Tye that it is not reasonable to expect that the Acapulco Restaurant would agree to retrofit their sign to accommodate other tenants. He pointed out that Health Valley is comprised of several groups and not just one tenant. Ms. Prazak responded to Chair/Ruzicka that the applicant is willing to decrease the sign base by eight inches to a total of 10 inches for a total sign height of 90 inches. VC/McManus moved, Chair/Ruzicka seconded, to approve Variance No. 97-2 Findings of Fact and conditions as listed within the FEBRUARY 10, 1998 PAGE 4 PLANNING COMMISSION resolution with Condition (d) on Page 4 amended to read as follows: "The freestanding monument sign height shall not exceed 7.5 feet or 90 inches. The proposed 18 inch concrete base may be reduced by 8 inches in order to permit a sixth, 8 inch, changeable panel. A revised elevation reflecting the referenced standards shall be submitted to the Planning Department for review and approval." The motion was approved 3-2 with the following Roll Call vote: AYES: COMMISSIONERS: VC/McManus, Chair/Ruzicka, Fong NOES: COMMISSIONERS: Goldenberg, Tye ABSENT: COMMISSIONERS: None 2. Vestinq Tentative Tract flap No. 52267, Conditional use Permit NO. 98-03, Oak Tree Permit No. 98-01 and Environmental Impact Report No. 97-2, Volume I and II for VTTM No. 52267. VTTM No. 52267 is proposed for 130 single-family detached residential dwelling units clustered on approximately 65 acres of a 339.3 acre site. The development is proposed as a private, gated community. Lots will range in size from 6,000 square feet to 26,000 square feet with an average lot size of 10,900 square feet. The gross proposed density is 0.4 dwelling units per acre with a net density of approximately 2.06 dwelling units per acre. Property Address: Generally located east of Diamond Bar Boulevard and north of Grand Avenue. Property Owner: Diamond Hills Ranch Partnership 550 W. Orangethorpe Avenue Placentia, CA 92870 Applicant: Todd Kurtin, SunCal Companies 550 W. Orangethorpe Avenue Placentia, CA 92806 AstP/Lungu presented staff's report. Staff recommends that the Planning Commission open the public hearing, receive a presentation from the applicant, receive public comments, and continue the public hearing. DCM/DeStefano stated the City received letters of opposition to the proposed project from Marlene and Gil Yanow, 23356 Wagon Trail Road and Kahle and Linda Meyers, 23363 Wagon Trail Road. Tom Smith, BonTerra Consulting, presented a brief summary of the Environmental Impact Report (EIR). Todd Kurtin presented an overview of the proposed project. He pointed out the proposal for 130 single family residential units and dedication of 75 percent of the SunCal property to open space is consistent with the City's General Plan. Chair/Ruzicka opened the public hearing. FEBRUARY 10, 1998 PAGE 5 PLANNING COMMISSION Darlene Epperly 23508 Twin Spring Lane, said she understands that the property in question is deed restricted. The EIR is lacking. She said she believes there is a significant environmental impact presented by the underground spring that f lows through the bottom of Steep Canyon. The proposed residences will create runoff that will cause mass destruction to flora and fauna in the canyon bottom. She stated that because the City leaders have never listened to the people's voices, she feels the only way to stop the project is by filing a lawsuit. Stan Granger, 23800 Gold Nugget Avenue, said he moved here eighteen years ago and was told by the developer that the site would remain open space because the property was deed restricted. Steve Lasser, 23403 Stirrup Drive, asked the developer why anyone would approve a project like this. What's in it for Diamond Bar. He alluded to financial arrangements which would benefit the City in exchange for increased traffic congestion, loss of lifestyle, and increased costs to citizens for infrastructure maintenance. He said he believes the Planning Commission and City Council need to look out for all citizens and not just special interest groups such as SunCal. Don Schad said the proposed project is the most idiotic thing that has happened to this City. Families and students will lose the joy of exploring the unique open spaces that have been given up to developers. He took exception to numerous EIR findings. He stated this project is not in keeping with the citizen's version of the General Plan. The EIR is totally unacceptable. This project should not occur. Sam Saffari, 24075 Highcrest Drive, pointed out that the area maps shows that the developer is entitled to build on Lot 6 only. Lot 6 will accommodate only 80 houses. The remaining lots are deed restricted. Doug Heideman, 656 Blenfield Place, said he believes this project is a ploy. He stated he believes there is collusion and game playing. He asked for guarantees that deed restrictions will not be removed. He spoke about a pattern of deception. He said a lot of citizens thought this project had been withdrawn. He has not heard one citizen speak in favor of this project and he is confused. Glen Maughan, 23353 Wagon Trail Road, spoke in opposition to the project. He said his mortgage increased because of road reconstruction and his mortgage will increase again to repair what has just been fixed. He wants the City to remain as it was when he moved here three years ago. Albert Perez, 703 Pantera Drive, said he believes that some of the Planning Commissioners have reached a conclusion with FEBRUARY 10, 1998 PAGE 6 PLANNING; COMMISSION respect to this project and that they are just going through the motions. Chair/Ruzicka assured Mr. Perez that the Commission's decision will be based upon the proposed project and public testimony. The public hearing will be continued. Mr. Perez continued stating he believes more people should be noticed about this project. Notice is very restricted by the City of Diamond Bar. He said the notice was publicized on January 1, 1998 and he thinks very few people read the paper on that date. He also said he is concerned about the conflicting statements in the EIR and will not stand in a court battle. The developer has a right to develop Lot 6. The General Plan presented by the citizens was rewritten by the City Council and he does not agree with the approved General Plan. He said the Planning Commission should tell the City Council that the citizens are against this project. Todd Kurtin showed a 1978 aerial photo of the City. He pointed out that homes owned by many of the speakers did not exist at that time. He reiterated that SunCal is giving 75 percent of its land to the City of Diamond Bar to be preserved as open space. Mr. Lasser mentioned 25-30 acres. In fact, SunCal is giving in excess of 300 acres of open space to the City. He is not aware of any developer donating that amount of land to the City. He said he believes the proposed homes will increase the value of the adjacent neighborhoods. He stated the ongoing maintenance of the proposed development will be paid by the homeowners who benefit by a gated community. Art O'Daly, 24075 Falcons View Drive, spoke about people seeking to deprive others of their property rights. He agrees that every citizen who lives in Diamond Bar has depleted the supply of open space. He said he is disappointed about untrue statements that have been made during this public hearing. He pointed out ways that the City could benefit through further negotiations with this developer. Jan Martinez, 772 Farben Drive, spoke against the project. She suggested the citizens should buy back the property. Henry Pourzand, 1008 Quiet Creek Lane, commented on statements contained in the EIR. Dave Kersey, 23403 E. Wagon Trail Road, questioned statistics regarding trees and traffic contained in the reports. He said that he paid a premium for his property because he was told that the hill would remain as open space. He indicated he is opposed to removing deed restrictions. The developer should build within Lot 6 as intended. Glenn Vickers, 52 Briole Drive, said he moved here several years ago for country living and he is concerned about the FEBRUARY 10, 1998 PAGE 7 PLANNING COMMISSION City's ever increasing congestion. He said that there is no way this project can be approved if the Commission and City Council listen to the citizens of Diamond Bar. Ron Tehrany, 745 View Lane, asked the City to notify more people of the public hearing. The environmental document should be open to comment. He said was denied access to review the project proposal at City Hall. Chair/Ruzicka closed the public hearing. VC/McManus moved, C/Tye seconded, to continue the public hearing to February 24, 1998. The motion was approved 5-0 with the following Roll Call vote: AYES: COMMISSIONERS: Fong, Goldenberg, Tye, VC/McManus, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 3. Development Review No. 97-8 (pursuant to Code Section 22.72.020) is a request for design review in order to construct 107 single family homes within approved subdivisions identified as Tract No.'s 32400, 52203, 52204 and 52228. The proposed request consists of four, two-story plans with two and three car garages ranging from approximately 3,472 square feet to 4,244 square feet. Each plan will have three architectural styles. Additionally, the request includes entry designs and landscaping and walls. Property Address: 1400 block of Brea Canyon Road (west side of Brea Canyon Road, south of Golden Springs Drive and north of Pathfinder Road, Diamond Bar, CA 91789. Property Owner: Standard Pacific Corporation 1565 W. MacArthur Boulevard Costa Mesa, CA 92626 Applicant: Dana Bieber, Standard Pacific Corporation 1565 W. MacArthur Boulevard Costa Mesa, CA 92626 DCM/DeStefano presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 97-8, Findings of Fact and conditions as listed within the resolution. Dana Bieber, Applicant, presented an overview of the proposed project. There was no one present who wished to speak on this matter. VC/McManus moved, C/Goldenberg seconded, to approve Development Review No. 97-8, Findings of Fact and conditions FEBRUARY 10, 1998 PAGE 8 PLANNING COMMISSION as listed within the resolution. The motion was carried 5-0 with the following Roll Call vote: AYES: COMMISSIONERS: Fong, Goldenberg, Tye, VC/McManus, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None CONTINUED PUBLIC HEARING: 1. Diamond Bar Subdivision Ordinance: Review of Article I, Purpose and Applicability; Article II, Subdivision Review Procedures; Article III, Subdivision Design and Development, and Article IV, Subdivision Ordinance Definitions. Staff recommends that the Planning Commission open the public hearing, receive testimony, review and discuss the Articles of the Subdivision Ordinance, and recommend City Council approval. There was no one present who wished to speak on this item. Following discussion, VC/McManus moved, C/Tye seconded, to recommend that the City Council approve the Articles of the Subdivision Ordinance as recommended by staff. The motion was carried 5-0 with the following Roll Call vote: AYES: COMMISSIONERS: Fong, Goldenberg, Tye, VC/McManus, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None PLANNING COMMISSION ITEMS: C/Tye said that tonight's meeting was particularly interesting for him. He stated that he is concerned about people "getting personal" in their comments. With respect to the SunCal project, Mr. Perez's comments regarding the public hearing notification being January 1, 1998 was incorrect. In fact, staff's report indicates that the hearing notice was posted January 21, 1998. VC/McManus concurred with C/Tye that he does not approve of personal attacks against Commissioners and staff members. INFORMATIONAL ITEMS: DCM/DeStefano stated that at its February 3, 1998 meeting, the City Council approved the JCC Development Vesting Tentative Tract Map No. 50314 project and the three lot parcel map at the Best Western Hotel. AstP/Lungu recently attended the Planning Commissioners Forum in Rancho Cucamonga. Seminar information is included in the Commission packets. SCHEDULE OF FUTURE EVENTS as listed in the agenda. FEBRUARY 10, 1998 PAGE 9 PLANNING COMMISSION ADJOURNMENT: C/Tye moved, C/Fong seconded, to adjourn the meeting to February 24, 1998. There being no further business to come before the Planning Commission, Chair/Ruzicka adjourned the meeting at 11:07 p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Deputy City Manager Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman +C 7' c' MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION FEBRUARY 24, 1998 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:12 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Vice Chairman McManus. ROLL CALL: Present: Also Present: Chairman Ruzicka, Vice Chairman McManus, and Commissioners, Fong, and Goldenberg. Commissioner Tye arrived at 8:12 p.m. Deputy City Manager James DeStefano, Senior Planner Catherine Johnson and Associate Planner Ann Lungu. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None CONSENT CALENDAR: 1. Minutes of February 10, 1998. VC/McManus moved, C/Fong seconded, to approve the minutes of February 10, 1998 as submitted. The motion was carried 4-0. OLD BUSINESS - None NEW BUSINESS - None PUBLIC HEARING: 1. Conditional Use Permit No. 98-1 and Development Review No. 98- 1 (pursuant to Code Section 22.56 -Part 1 and 22.72.020.A) is a request to construct and operate an unmanned Bank of America Automated Teller Machine Kiosk in the Country Hills Towne Center within an area between the existing The Wherehouse music and video store and the Diamond Bar Boulevard entrance to the center. Project Address: Country Hills Towne Center, Diamond Bar Boulevard, Diamond Bar Applicant: Bank of America, 600 Wilshire Boulevard, Los Angeles, CA 90017 FEBRUARY 24, 1998 PAGE 2 PLANNING COMMISSION Property Owner: M & H Realty Partners, 1721 W. Imperial Highway IG, LaHabra, CA 90361 5801 S. Eastern Avenue, Suite 100 Los Angeles, CA 90040 Staff recommends that the Planning Commission continue the project to March 24, 1998. C/Goldenberg moved, VC/McManus seconded, to continue the matter to March 24, 1998. The motion was carried 4-0 with the following Roll Call vote: AYES: COMMISSIONERS: Fong, Goldenberg, VC/McManus, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Tye CONTINUED PUBLIC HEARING: 2. Vesting Tentative Tract leap No. 52267, Conditional Use Permit NO. 98-03, Oak Tree Permit No. 98-01 and Environmental Impact Report No. 97-2, volume I and II for VTTX No. 52267. VTTM No. 52267 is proposed for 130 single-family detached residential dwelling units clustered on approximately 65 acres of a 339.3 acre site. The development is proposed as a private, gated community. Lots will range in size from 6,000 square feet to 26,000 square feet with an average lot size of 10,900 square feet. The gross proposed density is 0.4 dwelling units per acre with a net density of approximately 2.06 dwelling units per acre. (Continued from the February 10, 1998 meeting.) Property Address: Generally located east of Diamond Bar Boulevard and north of Grand Avenue. Property Owner: Diamond Hills Ranch Partnership 5109 E. LaPalma Avenue, Anaheim, CA Applicant: Todd Kurtin, SunCal Companies 5109 E. LaPalma Avenue, Anaheim, CA Staff recommends that the Planning Commission open the public hearing, receive a presentation from the applicant, receive public comments, and continue the public hearing to March 10, 1998. Todd Kurtin asked that the proposed project be continued to March 24, 1998. He stated the applicant is currently working on an alternative plan to propose construction on Lot 6 only and does not feel that staff will have adequate time to review the proposed project prior to March 10, 1998. Chair/Ruzicka asked if a new public hearing notice will be advertised if the project is continued to March 24, 1998. FEBRUARY 24, 1998 PAGE 3 PLANNING COMMISSION DCM/DeStefano responded that if the intent of the applicant to request a continuance to March 24, 1998 is to review a new alternative to the currently proposed project, it is advisable to renotice the project. C/Goldenberg asked for an opportunity to address the audience following their comments. At the last Planning Commission meeting, many inaccurate comments were made by the audience and need to be addressed in order to be fair to the City and staff. Chair/Ruzicka opened the public hearing. DCM/DeStefano responded that at the behest of the Commission, staff will answer questions that can be addressed with the information that is available. Don Guilette, 1027 Banner Ridge Road, said he is a 20 year resident of the City and he and his wife have grown to like the open space and the illusion of "country living" which is rapidly disappearing due to development. He said is there any wonder why there is so much contempt and distrust for the politicians and elected officials when you see projects like this proposal. He asked why the effected homeowners were not advised of the "impending destruction of the canyon". He said he found out about this matter through a flyer he received on Sunday afternoon. He indicated he resides approximately 1000 feet from the property and asked why he was not notified. He wanted to know why there is a discussion regarding deed restricted property. He stated the officials should have told the builder that there was no building allowed in the area. He said this open space belongs to the people of Diamond Bar and it is not the City's property to give up. He spoke about his concerns regarding three years of construction and heavy trucks on already congested streets. He asked that the Planning Commission recommend that the City Council deny this attempt to destroy the City's open space. Steve Lasser, 23403 Stirrup Drive, said the City has not done a good job in handling this matter like a business decision because only 300 flyers were sent out to people advising them about a three year massive grading project. He said he lives a block away from the project and he did not receive a flyer. He talked about the costs of the project and the liability exposure due to the potential of several class action lawsuits as a result of this construction. He said that because of Proposition 13, the proposed structures will not generate sufficient revenue to support the infrastructure. He spoke about the benefits: SunCal's offer to give the citizens six acres for a park out of the 340 acres they want to develop; they will replace 30 of the 600 plus oak trees that will be removed; the community will be located behind a guarded gate; and installation of one traffic light. These benefits are proposed in exchange for traffic congestion, diminished quality of life, and all of the things the residents moved FEBRUARY 24, 1998 PAGE 4 PLANNING COMMISSION here to avoid. Diamond Bar is not the place for development because the property is protected. The people want the property left as it is and they do not want the politicians getting money from developers. Dr. Chrishna Goode, 624 Hoss Street, asked the Commission to comment on the Environmental Impact Report which she said she understands is grAssly polluted. She said she believes that the dynamite blast's particle output will certainly lead to serious health problems in the area. She asked if the area schools are prepared to accommodate the additional 200 or 300 middle school children of families who purchase property in this development. She said she does not understand why the City is discussing deed restricted property. Ken Martinez, 772 S. Farben Drive, said he does not understand why this project is before the City. The citizens do not want this project and he asked the Planning Commission to make a decision tonight. George Davidson, 23426 E. Wagon Trail Road, asked for clarification of the notification process. He said he believes a decision should be made tonight regarding this project. Henry Pourzand, 1008 Quiet Creek Lane, again commented on information contained in the EIR. Clyde Hennessee, a Diamond Bar resident, said the Planning Commission is doing exactly what it is supposed to do. He invited the residents to attend City Council meetings and voice their opinions because the Council will have the final decision regarding this project. He commented that statements made by a citizen regarding Proposition 13 are not correct. Sam Saffari, 24075 Highcrest Drive, asked the Commission to make a decision tonight with respect to this project. He asked why SunCal paid 2.7 million for property that is worth hundreds of millions of dollars and put the project in the City's General Plan when no one was looking. He said he wants the Planning Commission to propose a "no building" initiative. He indicated staff did not explain how many people have left messages at City Hall about this project. Gene Mullinax, 23424 Mane Drive, spoke about the EIR. He stated his concerns regarding the runoff and resulting damage that will be created by the proposed project. A citizen residing at 23646 E. Gold Nugget Avenue, said she does not want deed restrictions lifted. More houses mean more schools. Diamond Bar should not be dealing with problems like those experienced by Chino Hills. Ron Tehrany, 745 View Lane, asked the Commission to request the applicant to provide a new EIR for the alternative FEBRUARY 24, 1998 PAGE 5 PLANNING COMMISSION proposal. He requested the Commission to recommend an initiative against building in open space. Jeremy Bluto, 304 Navajo Springs Road, asked that if the project is continued to March 24, 1998, that notice be mailed to all Diamond Bar residents. Steve Swanson, 23966 Gold Nugget Avenue, said this project reminds him of the Raging Waters project. He wants to know why the Planning Commission continues to consider this project when the citizens are against it 999 to 1. Chair/Ruzicka closed the public hearing. Responding to Chair/Ruzicka's request to speak to citizen's concerns, DCM/DeStefano stated the following: Some of the remarks require the response of the City's Environmental Consultant who is not present this evening. With respect to comments pertaining to the development, he presented a graphic showing 340 acres owned by the developer with about 65 acres being proposed for development. The developer proposes to build 130 dwelling units from the extension of Highcrest Drive down the existing hill to a proposed intersection opposite Tin Drive on Diamond Bar Boulevard. The developer has proposed to provide the City with the balance of the 340 acres (approximately 275 acres) as permanent public open space in addition to the developer's holding (approximately 60-70 acres) that exists on a hill behind Pantera Park off of Pantera Drive. Commissioner Tye arrived at 8:12 p.m. DCM/DeStefano continued. The lot on which the developer proposes to build dwelling units is not map and deed restricted. The properties on either side of the proposed development have map and deed restrictions. The current proposal requests that the 130 homes be developed on a portion of the adjacent map and deed restricted property. According to the City's General Plan, if a developer or property owner wants permission to remove or modify map restrictions, they must go through the type of process that is currently before the Planning Commission and ultimately, before the City Council with the Planning Commission's recommendation. In some cases the City Council has lifted the map and deed restrictions, and in some cases it has not lifted the map and deed restrictions. According to the General Plan, the applicant must demonstrate that there is a significant benefit to the City in lifting map and deed restrictions. He pointed out that the project as presently proposed, not require the flattening or filling of all of the property owned by the applicant. The project is designed to be developed only along the ridgeline and the immediately adjacent property. On the Goldrush Drive side of the property there is a significant stand of trees and an ancient landslide. On the south side of the project near Steep Canyon Road there is a second ancient FEBRUARY 24, 1998 PAGE 6 PLANNING COMMISSION landslide. Both landslides need to be mitigated. He emphasized that Diamond Bar is fraught with landslides. Nearly every project in the City has had to deal with the removal of this type of geological formation in order to render the area safe. The developer is not proposing that the area adjacent to Steep Canyon Road be filled as speakers have indicated. According to the developer's proposal, the canyon will remain intact and the north side of the canyon would be reconfigured to mitigate the existing landslide to secure the area for safety purposes. The proposed grading incorporates about 1.8 million cubic yards of earth. That amount of earth will generate the type of pollutants a previous speaker identified. The City's employed Environmental Consultant points out in the EIR that this level of air pollution cannot be fully mitigated during the construction phase which is not uncommon during a construction project of this size. This fact does not determine whether the project will be approved or denied. In addition, the EIR points out the loss of a virgin hillside to 130 homes which is a factor that cannot be mitigated and it does not mean that this factor will result in approval of denial of the project. The Environmental Consultant has determined that factors such as impacts to schools, traffic, etc. can be mitigated to some degree which eliminates the project's impacts (ie: a traffic signal at Tin Drive). He explained that developers are required by law to pay to the school district $1.84 per square foot for school impact fees. DCM/DeStefano stated that with respect to public notice for the previous project, the Planning Commission directed staff to notice residents within 2000 feet of the proposed project radius. When the applicant withdrew the proposal, staff noticed everyone within 2000 feet of the projects. This project is smaller in size and magnitude. This project was noticed within 500 feet of the perimeters of the 340 acre site - approximately 1000 people. In addition, public notices were placed in The Daily Bulletin and The Tribune as required by the City's current Code. Notices are also posted on the City's electronic bulletin board, the City library, South Coast Air Quality Management, and on the display board at City Hall. With respect to the comments made that this project should not be considered at all and that the project should not be approved because the property is "open space", DCM/DeStefano explained that a property owner has a right to "ask" that his project be considered which does not necessarily mean that a property owner has a right to "receive" approval. Room additions are handled by technical staff at City Hall. A project of this scale is reviewed by the Planning Commission which in turn makes its recommendation to the City Council. Decisions for approval or denial are made based upon the facts of the case, the merits of the application, understanding the environmental impacts, understanding the detrimental effects, understanding the positive effects with the Planning FEBRUARY 24, 1998 PAGE 7 PLANNING COMMISSION Commission making its recommendation to the City Council and the City Council making factual and supportable decisions in compliance with State law and local Codes that the project is either appropriate or unappropriated for Diamond Bar. This project has a long way to go before it reaches the decision making process. The Planning Commission is not in a legal position to take action tonight to either approve or deny the project. Facts have not been presented to the Commission in order for it to support a recommendation to Council. Regarding the speaker's comment that staff did not reference any letters received from the public since the last public hearing, DCM/DeStefano explained that copies of all letters are transmitted to each Planning Commissioner. The City has received no correspondence since the February 10, 1998 Planning Commission meeting. Responding to C/Fong, DCM/DeStefano confirmed that the Planning Commission has the right to modify the project. VC/McManus moved, C/Goldenberg seconded, to continue the public hearing to March 24, 1998. C/Goldenberg stated he has heard a number of misleading statements during the public hearings. He pointed out that one of the benefits of this project is the opening up of about 300 acres to the public. He said he is concerned that the developer might propose to reduce the size of the lots in order to build more homes on Lot 6. He referred to a February 24, 1998 speaker who said he would like to have the City remain as it was when he moved here three years ago. He said that frankly, he would have preferred the City to remain as it was when he moved here 22 years ago and there were 7,000 residents, no traffic lights and no traffic. Many residents protested the Pantera tract development which was built prior to cityhood under Los Angeles County's jurisdiction. He said he thought a citizen's suggestion to buy back the property was a good idea. He said he is concerned about the lack of courtesy toward the applicant and staff. While this is an emotional issue, the Planning Commission is charged with hearing all of the facts related to the proposed project. He stated the Planning Commission listens to the citizens and asks that the citizens extend the same courtesy to the Commissioners who are residents of this community. He pointed out that the Commission did not hear the same type of community outpouring when two and one-half million yards of dirt were moved during the construction of Diamond Ranch High School. C/Fong asked what the developer plans to propose as an alternative. DCM/DeStefano reiterated Mr. Kurtin's previous statement that he intends to propose an alternative to place the development entirely within Lot 6 which will not require map and deed FEBRUARY 24, 1998 PAGE 8 PLANNING COMMISSION restriction removal. The details of the proposal have not yet been provided to the City's Planning staff. C/Goldenberg called for the question. The motion was carried 5-0 with the following Roll Call vote: AYES: COMMISSIONERS: Fong, Goldenberg, Tye, VC/McManus, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None PLANNING COMMISSION ITEMS: None INFORMATIONAL ITEMS: None SCHEDULE OF FUTURE EVENTS as listed in the agenda. ADJOURNMENT: VC/McManus moved, C/Goldenberg seconded, to adjourn the meeting to March 10, 1998. There being no further business to come before the Planning Commission, Chair/Ruzicka adjourned the meeting at 8:42 p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Deputy City Manager Attest: Is/ .70E Ru .icka Joe Ruzicka Chairman CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION JANUARY 8, 1998 CALL TO ORDER: Chair/Leonard-Colby called the meeting to order at 7:12 p.m. at the South Coast Air Quality Management District Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner Morris. ROLL CALL: Commissioners: Chair Leonard -Colby, Vice Chair Virginkar and Commissioners Morris and Nice. Absent: Commissioner Istik was excused from the meeting. Staff: Deputy Director of Public Works David Liu, and Assistant Engineer Rose Manela. I. APPROVAL OF MINUTES A. Minutes of October 2, 1997; School Study Workshop ##2. C/Morris moved, VC/Virginkar seconded, to approve the minutes of October 2, 1997 as presented. Without objections, the motion was so ordered. B. Minutes of November 13, 1997. VC/Virginkar asked that the minutes be corrected as follows: Page 5, first paragraph under VIII. ITEMS FROM COMMISSIONERS: "VCNirginkar asked staff to consider two items: Prohibition of right turn on red light at the northbound Diamond Bar Boulevard exit from the SR 60 west, etc." C/Morris moved, VC/Virginkar seconded, to approve the minutes of November 13, 1997 as corrected. Without objections, the motion was so ordered. JANUARY. 8, 1998 PAGE 2 T&T COMMISSION C. Minutes of November 20, 1997. C/Morris moved, VC/Virginkar seconded, to approve the minutes of November 20, 1997 as presented. The motion was carried 3-0-1 with C/Nice abstaining. H. COMMISSION COMMENTS: C/Morris stated he attended the City Traffic Engineers Conference at Cal -Poly the end of December. He acquired a large amount of useful information which he will share with the other Commissioners. M. PUBLIC COMMENTS - None IV. CONSENT CALENDAR - None V. OLD BUSINESS - None V1. NEW BUSINESS: A. Request for Speed Humps on Goldrush Drive. DDPW/Liu presented staffs report. Staff recommends that the Traffic and Transportation Commission review and discuss the supporting speed hump documents/studies received from other municipalities. He discussed the current speed hump policies for the cities of Brea, Chino Hills, Mission Viejo, Pasadena, Santa Ana and Walnut. He explained that the City Council requested that the Tragic and Transportation Commission to again consider its previous recommendation for a "No Speed Hump" policy on a citywide basis. C/Morris stated that staffs report indicates the maximum grade recommended for speed hump installation is 8 percent. He pointed out that the report indicates that the Goldrush Drive grade is from 8.7 percent to 14.3 percent which indicates the street exceeds the general speed hump criteria. DDPW/Liu confirmed that Goldrush Drive is a steep grade. Staff recommends that if the City adopts a speed hump policy, no speed hump be installed when the street grade exceeds 8 percent because of the potential safety hazard. JANUARY 8, 1998 PAGE 3 T&T COMMISSION C/Morris stated he believes that a speed hump installation on either Goldrush Drive or on Armitos Place would serve as a "launch ramp". He reiterated his opposition to having speed humps in the City of Diamond Bar on public streets. C/Nice confirmed his previous opposition to speed hump installations in the City of Diamond Bar. VC/Virginkar concurred with C/Nice. Based upon previous discussions, he is still opposed to speed hump installations in the City. Chair/Leonard-Colby said she believes staffs thorough investigations support a "no speed hump" policy_ C/Morris stated he favors investigation of alternative mitigation measures such as flashing lights for City streets that have steep grades. Sgt. Rawlings reported that during the last 12 months, three traffic collisions occurred and 154 hazardous citations were issued on Goldrush Drive which translates to an enforcement index of 77.0 for the street or twice the amount for the rest of the City. He pointed out that the January 1, 1998 law requiring school buses to engage flashing red lights when stopped to load or unload has resulted in three traffic collisions in Southern California. The law is well- meaning but has not necessarily achieved its intended goal. Following discussion of the Commission's previous decision to recommend a "No Speed Hump" policy for the City of Diamond Bar, C/Morris moved, VC/Virginkar seconded, that the Traffic and Transportation Commission uphold its previous decision to recommend a "No Speed Hump" policy for the City of Diamond Bar and requested that staff investigate alternative safety mitigation measures for Goldrush Drive. The motion was carried 4-0 with the following Roll Call vote: AYES: COMMISSIONERS: Moms, Nice, VC/Virginkar, Chair/Leonard-Colby NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Istik VII. STATUS OF PREVIOUS ACTION ITEMS: DDPW/Liu stated the Pathfinder Road striping in front of Diamond Bar High School was modified on December 23, 1997 to provide two left turn pockets for the JANUARY 8, 1998 PAGE 4 T&T COMMISSION westbound vehicular traffic, one at the center entrance of the school and one at the westerly driveway entrance of the school. These entrances now prohibit right turns from the school parking lot. The Brea Canyon Road bus ingress/egress has been opened on a trail basis as an egress for vehicles. The school has recommended modification of the Brea Canyon Road at Pathfinder Road signal light. Prior to any alterations, staff will observe the area for approximately 30 days. DDPW/Liu reported that the cross -hatch striping on the eastbound side of Grand Avenue between Montefino Avenue and Diamond Bar Boulevard was installed on December 23, 1997. City Council has asked staff to monitor the effectiveness of the installation and requested that the Traffic and Transportation Commission consider alternatives including the feasibility of a Class II bikeway installation and report back to the City Council in six months. DDPW/Liu stated that at its December 16, 1997 meeting, the City Council established an off-site parking task force headed by Chair/Leonard-Colby to identify the issues related to the prohibition of street parking for certain types of vehicles in the City of Diamond Bar. He further stated that the City Council also established solid waste standards task force to consider the AB939 requirements of whether or not the City will be able to achieve the 50 percent diversion rate and examine the current permit system for the waste haulers. VIII. ITEMS FROM COMMISSIONERS: C/Morris asked about the status of the stop sign warrant study at the T -intersection of Palomino Drive and Bellena Drive. DDPW/Liu responded that as a result of the school safety study, a number of intersections were identified for warrant study. He indicated he will report back to the Commission regarding the status of this intersection. VC/Virginkar stated that two residents requested the City investigate the traffic signal timing at Summitridge Drive and Grand Avenue. He said they are concerned that during the evening rush hours, the westbound left turn signal is too short and traffic backs up outside the left turn pocket. He requested a response to his two items of concern stated at the November Commission meeting. Chair/Leonard-Colby pointed out that a street sign is down at the top of Sand Ridge Road at Coyote Springs Drive. She indicated that Diamond Bar High School mailed out information to parents regarding the January 1, 1998 flashing red light law for school buses as well as, information regarding traffic changes in and around the school. JANUARY 8, 1998 PAGE 5 T&T COMMISSION IX. ITEMS FROM STAFF: Sgt. Rawlings presented the December, 1997 Monthly Traffic Enforcement Update. DDPW/Liu reported that staff will recommend that the City Council award the 15 intersection traffic signal warrant study to ORourke Engineering at its January 20, 1998 meeting. X. INFORMATIONAL ITEMS - None XI. SCHEDULE OF FUTURE CITY MEETINGS: As presented. XII. ADJOURNMENT: C/Morris moved, C/Nice seconded to adjourn the meeting. There being no further business to come before the Traffic and Transportation Commission Chair/Leonard- Colby adjourned the meeting at 8:10 p.m. to February 12, 1998. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: Isl Joyce Leonard -Colby Joyce Leonard -Colby Chair CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JANUARY 22, 1998 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Holder. OATH OF OFFICE: City Clerk Lynda Burgess administered the Oath of Office to newly appointed Parks and Recreation Commissioner Daniel Nolan. ROLL CALL: Present: Chairman Finnerty and Commissioners Anis, Holder, Medina and Nolan Staff: Community Services Director Bob Rose and Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None 1. SELECTION OF VICE CHAIRMAN: Commissioner Anis volunteered to serve as Vice Chairman. Commissioner Nolan seconded the nomination. There were no other nominations offered for position of Vice Chairman. Commissioner Anis was elected Vice Chairman of the Parks and Recreation Commission by unanimous vote. Chair/Finnerty reminded VC/Anis that as Vice Chairman of the Parks and Recreation Commission she will serve on the Parks Master Plan Subcommittee. The next subcommittee meeting will be held on February 12, 1998 at 6:30 p.m. Location for the meeting is to be determined. 2. CONSENT CALENDAR: 2.1 Approval of Minutes of November 20, 1997 Regular Meeting. 2.2 Transmittal of letter regarding Summitridge Park dated November 12, 1997. JANUARY 22, 1998 PAGE 2 PARKS & RECREATION COMMISSION 2.3 Transmittal of letters from students, and City Council responses regarding City parks. CSD/Rose responded to Chair/Finnerty that he believes the letters from the students referred to in Consent Calendar Item 2.3 resulted from a class project. He indicated the City's parks maintenance contractor has been alerted to the students' concerns. C/Medina moved, C/Holder seconded, to approve Consent Calendar Items 2.1, 2.2 and 2.3 as presented. The motion was carried 5-0 with VC/Anis and C/Nolan abstaining on Consent Calendar Item 2.1. 3. INFORMATIONAL ITEMS: 3.1 Recreation Update. CSS/Bowman presented the recreation update. CSD/Rose responded to Chair/Finnerty that the City's is researching options for public notification such as a calendar of events. Chair/Finnerty recommended the calendar be distributed at the beginning of the Fall school session. VC/Anis recommended the City produce a monthly calendar of events for distribution. C/Nolan indicated his interest in pursuing a city sponsored adult soccer league. CSS/Bowman stated she will propose an adult soccer program in her contract proposal to the City. 3.2 Status of Capital Improvement Projects. CSD/Rose reported on the status of the Pantera Park Construction project and the Peterson Park ADA Retrofit project. Pantera Park is scheduled to open May or June, 1998. Peterson Park ADA Retrofit is behind schedule. Construction began June 23, 1997 and was slated to be completed in 90 days. The majority of the hardscape work has been completed and signed off. However, the tot lot construction has not been certified by the playground equipment company following two inspections. The City is following legal proceedings to assure the project is properly completed. JANUARY 22, 1998 PAGE 3 PARKS & RECREATION COMMISSION CSD/Rose responded to CSS/Bowman that the City's rain policy states that it is the responsibility of the user group to contact the City to determine whether the fields are available for use the day it rains. 3.3 Schedule of 1998 Parks and Recreation Commission Meetings. Regularly scheduled meetings as presented. Additional meetings will be called on an "as needed" basis. 3.4 California Parks and Recreation Society Conference. CSD/Rose stated the educational conference will be held in Long Beach on Thursday through Sunday, March 12 through 15, 1998. Registration is available on a "daily" or "whole conference" basis. Deadline for registration is Tuesday, January 27, 1998. Chair/Finnerty encouraged Commissioners to attend the conference. CSD/Rose stated the City pays the Commissioner's costs related to attending. 4. OLD BUSINESS - None 5. NEW BUSINESS: 5.1 Request for Proposals (RFP) for Recreation Services Provider. CSD/Rose explained that the existing three year contract with the City of Brea to provide Recreation Services to the City of Diamond Bar expires on April 30, 1998. The RFP is utilized to describe the services requested for the new contract period. The City of Brea has indicated that they are interested in continuing as the provider of Recreation Services for the City of Diamond Bar. Staff recommends that the Parks and Recreation Commission review the draft RFP for Recreation Services and provide input to the staff. Chair/Finnerty suggested consideration of an activity dance for developmentally disabled persons. C/Medina recommended inclusion of health classes (CPR, Diabetes, heart care, etc.) for senior citizens. CSD/Rose indicated the senior programs are offered through the City's CDBG JANUARY 22, 1998 PAGE 4 PARKS & RECREATION COMMISSION resources rather than through the contract classes. CSD/Rose responded to VC/Anis that a Chamber of Commerce sponsored health fair is scheduled to be held during the City's Anniversary Celebration. Health fairs and health screenings have also been held at Heritage Park Community Center for Seniors. CSD/Rose reminded the Commission that it previously requested that the RFP be released to only the City of Brea with a competing proposal for an in-house program. VC/Anis suggested the City hold an open house to promote its programs at the Pantera Park opening. Chair/Finnerty recommended that an open house be held in conjunction with the City's Anniversary Celebration. CSD/Rose suggested the City of Brea's proposal could include the cost of demonstration workshops for the Pantera Park opening. CSS/Bowman asked for the schedule of events for the Pantera Park opening and a specific request from the City for workshop programs it may wish the City of Brea to provide. ANNOUNCEMENTS: Chair/Finnerty reiterated to C/Medina that the Oscar Law Memorial tree and park bench is slated to be installed during the Heritage Park ADA retrofit project. CSD/Rose explained that the Heritage Park ADA retrofit design, which will include the Oscar Law Memorial proposal, will ultimately be forwarded to City Council for approval. C/Medina reported that the Kiwanis Club will sponsor a 5K and 10K run at the City's Anniversary Celebration. The Chamber of Commerce is seeking sponsors for the City Anniversary Celebration to advertise on banners. CSD/Rose explained that single vertical banners will be placed on light poles throughout the City to advertise the event. Century Cable will incorporate a selection of past anniversary celebrations as a promotion for this year's event. CSS/Bowman stated C/Holder is in charge of the Anniversary Celebration's game booths. CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION PANTERA PARK CONSTRUCTION TRAILER 800 Pantera Drive February 5, 1998 CALL TO ORDER: Chairman Finnerty called the meeting to order at 4:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Finnerty ROLL CALL Present: Chairman Finnerty and Commissioners Holder, Medina and Nolan Absent: Commissioner Anis Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman, Community Services Coordinator Lillian Orejel, Deputy City Manager James DeStefano MATTERS FROM THE AUDIENCE - None 1. Tour of Pantera Park Recess at 5:00 p.m. - Commute to Peterson Park, 24142 E. Sylvan Glen Road. Reconvene - 5:10 p.m. 2. Tour of Peterson Park ADJOURNMENT: There being no other business to come before the Comission, Chair/Finnerty adjourned the meeting at 5:45 p.m. Attest: /s/ Annette Finnarty Annette Finnerty Chairman Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Herrera and CCoouncilmembor O'Connor FROM: Linda G. Magnuson, "Assistant Finance Director SUBJECT: Voucher Register, March 17, 1998 DATE: March 11, 1998 Attached is the Voucher Register dated March 17, 1998. As requested, the Finance Department is submitting.- the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. JANUARY 22, 1998 PAGE 5 PARKS & RECREATION COMMISSION C/Nolan stated he is pleased to be a member of the Parks and Recreation Commission. VC/Anis said she is happy to be a part of the Commission. She stated she is very pleased with the City of Brea's work on the recreation program. Chair/Finnerty reported that the Parks Master Plan subcommittee is prioritizing its "wish" list and has listed its first priority as a community center. The next meeting will involve completion of the project priority list and research potential funding sources. She welcomed VC/Anis and C/Nolan to the Commission. CSD/Rose announced that the February agenda will include a parks visitation schedule item. CSD/Rose also announced that the Parks and Recreation Commission's next meeting is scheduled for February 5, 1998 at 4:00 p.m. The Commission will meet at Pantera Park to tour the construction site and then proceed to Peterson Park to view the ADA Retrofit and ballfield lighting projects. ADJOURNMENT: There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 9:07 p.m. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest: /s/ Annette Finnerty Annette Finnerty Chairman CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated March 17, 1998 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: 001 General Fund 010 Library Services Fund 112 Prop A Fund -Transit Fund 115 Int. Waste Mgt Fund 118 Air Quality Mgt Fund 125 CDBG Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 250 CIP Fund TOTAL ALL FUNDS APPROVED BY: L'nda G. Ma n son Assistant Finance Director Terrence L. Belanger City Manager. $306,864.74 54.41 50,229.52 1,028.93 235.87 442.63 3,749.69 806.93 4,076.28 77,175.62 $444,664.62 Carol Herrera Mayor ...tea. f/ 0 Deborah H. O'Connor Councilmember **1 City of 0 1 a a o n d Bar I** �N TI,"E: u`':13 ;3/11x`'3 !; 'J C H E R E i T E. YXE WE THRU.............u3j17/08 v24 OR NAME ZWOR ID. PREPAID 4 ACCOUNT r'ROJ.FX-NO BATCH PO.LINE/NO, tNTit't/Du'E llrvCl:E .ESCFiFTiON AMiIIiNI DATE Al & f A?&T 125 =__''c' C3/10 0';17 AT & T A,T&T *001-4090-2125 6 3v317B 03/10 03/17 kcurat2 Landscape Accurate 'OTAL IrM VENDOR --------> 16.02 :.ong Distnce Svcs *139 -4.;39 -?210 6 80317E 01/6286 0:!10 03/17 4JJ3063 *139-45 9-1210 8 80302 01/62$6 03%10 03/17 5:1063 !v):-4314-2110 ? 80 17c c3/5t85A .3/1:: 03/17 53070 *M-4319-2210 4 _03172 25/6235x1 J. 17/10 03117 5'!070 s001-4329-2210 2 010317E 2:;tQ95A 33/10 03/17 53070 VOM -4331-2210 2 010::178 27./62254 03/10 03/17 53070 Amer i Cottap A..Mer; Ccmp *0011-4090-2205 3 010317B 01/6857 Angeill5 PaC— CO. An -'I *OG1-4095-1200 12 310317B 01/6755 03/10 03/17 16960 03/10 03/17 :38531 n.s, Patty Ansa? *001-4:350-4100 10 SSI 7E 03/10 03/17 ^rt 'Si,owcase ArtShowcas *0!:1-4090-1203 2 803178 01/6746 03/10 03%17 Best Lighting Products BestLtg +i1-4:316-221. 3 10317E 01/6944 irahma foundation BrahmaFsw *001-4095-2355 1 80317A 03/10 03/17 E9218 03/10 03/17 Ong L'istnce Svcs 16.02 'OTAL IrM VENDOR --------> 16.02 :.ong Distnce Svcs 15.13 TOTAL '.,UE VENDOR --------) 15.13 TrshCanRplcmnts-Dlst 1139 128.00 Clean V Ditches -Dist 1139 4W.00 Add'1Maint-Mtge-2/'24 32.00 AGd'!Maint-PtersnPrk-2124 80.00 Add lMaint-SL,mtRdge-2/24 96.00 AAdd,IMaint-SycCyn-2/24 32.00 TOTAL DUE VENDOR --------) 768.00. TZr;er Cartridges 147.54 TCTAL DUE VENDOR --------) 147.54 City Logo Decals 1,158.66 TOTAL. =SUE 'v1:NLOR --------) 1,1558.66 4u.00 777 , EN";OR-------- .. � rL ul.0 v 4,. 00 •�. ram�rg/daunting-Aerial 445.x0 _!L'E-i;ZOR--------} 44=.. i,lo ElectSvcs-MapleHill Pk 247.03 TOTAL DUE VENDOR --------) 247.03 Sponsorship -1998. 000.00 03;17/'7' 00.0034669 77AL PREPAID ATUNT ----1 300.00 TOTAL DUE 'VENDOR --------) U.OU a 3 Sari RL, 4 .:"<< <'? .. :'111,' �............. VEN1,,CR Am VENLOR ID. , ^cFh:u t AL�—N, Ol.,.?- L i�1TL i FO.L1NErN0. t;v'k _E "�,C ' � _�Cn:ZT1ON �!CINT -rTL __ "a^d^iantissGc., h C`3eI Srandnan Brea, City of BreaCity *00" 143,50-5300 4 80317" O1/b182 0:� 10 ':13/17 1277-3224 rrof5vcs-FER 96-1 392.40 TOTAL XE VENDOR --------} 892.40 03/10 03/17 61163 Feb -Contract Services 32,516.00 TOTAL DUE VENDOR --------} 32,516.00 Bryan A. Stirrat & 4ssc BryanStirr *001-4510-5227 14 c0317F 01/6582 03/10 03/17 '?80142 Engr-TnspectnSvcs 65.25 774L UE VENDOR --------} 55:25 California Contract CCCA I001-4010-2330 9 80317G 03/10 03/17 Regis-Conf 5/14-17 1,950.00 +::U1-4;)30-�j30 4 80317,G 03/10 U3/17 Regis-Conf 5/14-17-Cegr 390.00 TOTAL DUE VENDOR --------} 2,340.00 Carol Dennis CarolDenni *001-4040-4000 15 20317B 01/6087 03/10 03/17 DBCC9803 Miputes-1/20-2/17-DvlpCde 300.00 *G01-4'210-40(0 6 80317E 02/6087 03/10 03/17 PC -9803 MinuteSecretary-Fing-2/24 150.00 *)1-4553-4000 2 -'0317B 04,16087 03/11 03/17 TT98-02 MinSec-T&T 2/12;PkgTF2/25 240.00 TOTAL. GL'E VENDOR --------} 700.00 Charles Abbott & Asc lnc CharlesAbb *001-4558-5508 2 80317B 01/6486 03/10 03/17 0497332 WeedAbateSvcs-Jan 4,525.08 *1122-4553-5527 2 90317E 03/6486 03/10 03/17 049-33'3 3us6he1terinspctns-Jan 300.00 *001-4558-5510 3 803178 02/6486 03/10 03/17 049-334 TreeWaateringSvcs-Jan 1,031.16 TOTAL DWE VENDOR --------? 5,856.24 Charles Abbott & Asc Inc CharlesAbb *001-4552-5506 4 80317B 01/6486 03/10 03/17 049-338 WeedAbateSvcs-Feb 4,525.0a *112-4553-5527 4 803176.03/6486 03/10 03/17 049339 3usShelterinspctns-Feb 400.1A #GO1-4558-5510 5 803171 922/6486 03/10 03/17 049340 TreeWateringSvcs-Feb 52.83 TGTAL BITE VENDOR --------} 4,977.96 Charles Abbott 4 Asc inc ChariesAbb *001-4510-5502 2 W317A 01/6079 03/10 03/17 049-310 Road Maint-Feb 22,755.47 -�t01-4510-5516 2 80317.4 01/6080 03/10 03/17 Q49-310 Marking & Signing -Feb 1,7: .'?7 TOTAL DUE VENDOR --------> 24,494.44 Sar 4 E R n. _ v T c PAGE E ............. . .7;9$ lcNDOR NATE VENDOR 1D. 4 PREPAID �A,7i N y%NT 'iA?E -Z- ACCOUNT ROJ,'1-iO <� ---------------------------------------------------------------------------------------------------------------------------------- -431 -=mmun.ty Sparks _ce,R,Sparks C01-43,50-5305 1 �.itiF U_= lv J3/i7 1501!?c94 u,n '-rms-PrkStaf-w/of2/23 19.03 ?;1J 03/17 1`0151137 J ;Ferns-?r'eStaf#/of3/2 19.03 TOTAL DUE VENDOR --------) 33.46 03/10 03/11 100 Copes-Sparkkist ng 35.00 -uTAL DUE VENDOR --------) 35.00 omputer Applied Systams CAS U:)1-MJS+)-40-0 4 2,03,117A 01l`675A 03/10 03/17 930304 Fin Coeptr Maint-April 332.00 7GTAL DUE VENDOR --------> 332.`410 Conrad I Associates Conrad *001-4050-4010 2 810317A 01/5911 03/10 03/17 98-5014 QtrlyReview-ist2tr 350.00 -TOTAL DUE VENDOR --------) 350.00 D. B. Chamber of Commerce line amber *0)1-40'6-4,000 2 '017C 01/6406 03/10 03,117 60 Fay -Prof SVCS 2,000.00 TOTAL DUE VENDOR --------1 2v,:) �isscciat_s r,K.S #250-4510-6412 !2538 10 803I70 )1/6353A 03/10 03/17 20955 TrfcSgnlGsgn-Jan-Montifno 6 ,247,CA) T„ TAL 2:CE VENDOR -------- i 6,::47.:10 Cay & Night Copy Centgr DaySNight 0.01-4210-2110 4 80317C 01/691)7 03/10 03/17 011,88 ¢115-4`15-21 i0 .1 "0317C 01/6937 03/17 ,;3/17 912 ;cp:es-SRR£ ;L L L'UE VEN 0R -------- '?1.=34 2?ita Care beltaCare 1-2llU-lUt4 1 8030A 03/10 03!17 "ar-i!eltaCarePrems 2 'c.L^ r _ ' 7; _ .....'4.)71 1''k PREPAID AMOUNT ----) 253. 2 ?DIAL DUE VENDOR --------) -.0 11) Lewan Lundin & Assoc. 2ewan �cn c t #<_•,-4.�it;-64,1 1 498 c =31 !� .;`y _ �3i7C 01;..9.• ..7 rt ,,�:;.0 1. 1,3/17 nl1-� j r 1Ea�gn�tics-,E-Jan -r r�3 �, r,'vi:. 4'4'50-4510-6411 124% 7 _'U317C 01/5933 •)3/2 03/17 )LI -4 :- ,gnSV[s-0Br/Plano-Feb ,3,325.00 _. L Uv "VENDER --------) 1 cy'`.,. #+� qty :3r J a.a0 3a E '1-tR11.............uii17/'i8 rENDL^ NAME VENDOR ii. CUr1T--;Oj.-'-Z HATCH PO.LINE/N0. _N,,.r �E !NVO10E ��CRIPTION AMOUNT SATE------------------------------------------------------------------------------------------------------------------------ Di�-m;nd Sar 'uSi71ESS ASUL OBBUSAssoc Dii%cnd Bar International DBIntLie I, *001-4090-2325 11 80317C 08/6332 03/10 03/17 3210 Diamond Bar Redevelopment DHarRDA *001-1315 1 80317-0 03/10 03/17 Diversified Paratransit Dh versPara *112-4553-5529 4 803170 01/5970 03/10 03/17 F&A Federal Credit Union F4ACred,tU *001-2110-1012 2 '30c'17A 03/10 03/17 .rerraez, Cesar ,:erraezC *001-2300-1002 1 "1�317C 12/10 02/17 42762 Finnerty, 4nnetre FinnertyA *,0,01-4350-4100 6 80317E 03/10 03117 lowers are is :lowers *0„1-4(.'r0728.5 0:3/17 41�.2 ipng, Franklin c^,ryF #001-4210-4100 4 80317E 3/10 03/17 Feb/March-Rent-Ste100 12,712.20 Fab/Mar-Rent-Suite 190 !0,464.30 V*01-40'r0-214`v' 4 =:(;317A )11j '6076A 03/i0 0"1/17 `001-4090-;210 : 3C317A 02/6076A 03/10 03/17 *001-409+0-ZZIO 4 17A 02/6076A 03/10 03/17 *001-4440-6310 2 30317A 01/6619 03/10 03/17 Dii%cnd Bar International DBIntLie I, *001-4090-2325 11 80317C 08/6332 03/10 03/17 3210 Diamond Bar Redevelopment DHarRDA *001-1315 1 80317-0 03/10 03/17 Diversified Paratransit Dh versPara *112-4553-5529 4 803170 01/5970 03/10 03/17 F&A Federal Credit Union F4ACred,tU *001-2110-1012 2 '30c'17A 03/10 03/17 .rerraez, Cesar ,:erraezC *001-2300-1002 1 "1�317C 12/10 02/17 42762 Finnerty, 4nnetre FinnertyA *,0,01-4350-4100 6 80317E 03/10 03117 lowers are is :lowers *0„1-4(.'r0728.5 0:3/17 41�.2 ipng, Franklin c^,ryF #001-4210-4100 4 80317E 3/10 03/17 Feb/March-Rent-Ste100 12,712.20 Fab/Mar-Rent-Suite 190 !0,464.30 Feb/MarCAMChrges-100 1,222.00 Feb/March-CAM Suite 190 1,066.00 ConfRoas-Iceftker 1,452.00 TOTAL DUE VENDOR --------) 26,922.50 Mtg Suppls-2/17 66.63 TOTAL DuE VENDOR --------) 66.63 Advance -2/17 Eipenditurea 2,486.50 TOTAL D11E VENDOR --------) 2,436.50 Dial-A-RideSvcs-2/1-15 10,270.04 TOTAL DUE VENDOR --------) 10,270.04 PFS -Cr Unii5n Deductions 3,699.75 ,,: / 17/:?8 TOTAL PREPAID AMOUNT ----) 3,699.;5 TOTAL DUE VENDOR --------) 0.010 Re-und-Secrty Deposit 50.00 TOTAL DUE VENDOR --------) `J.00 P&R Comm Mtg-2/5,26 80.00 ICTAL _'uE VENDOR --------) v0.00 Flowers -Funeral P Soto 68.74 TOTAL DUE VENDOR --------) 68.74 FIng Comm Mtgs-2/10,24 123.00 ICTAL DLE VENDOR --------) '?0.00 *�� Cty of Dian❑nd Bar �*+� _LN TIME' ,) 9'; ': !" ; 1 I +J . r E R R E G I 'S T E R - L! 3 E 'UE THRU .............):;l17/98 ,_'D-is'. NAME -vENDOR 11 u fEpa,lr. r Bti4T 2'ROJ.TX-NO BATCH PO.LINE/NO. E^a'RY,'DUE :NLJCICE IIESCRI?TION AMOUNT DATE S;stems, Inc. =codSystem �-,i z 'r'-;TaskFrce-2/25 96.34 TuTi;L UE VENDOR--------} '96.30 7:cthill Transit =^oth1 lTr *112-4553-5533 2 U0317C 01/6846 03/10 03/17 7999 Trr,st5ubsdyPrgre-Feb 1,335.60 #112-4553-55:_3 .0. 1'C .3/10 03/17 7999 '7. C.mmsn-FebTrnstPrge 1;_19. ?2- 4553-5535 2 ' 0317C r,2/6846 03110 0:3/17 79'99 Fe;-TrrstSubsdyFares 5,278.40 TuTAL DUE '1END'Ot-------- 6,464.08 =rart�e riorks FrageWorks 4+:)i-40'90-120+) 4 80317- 01/6986 03/10 03/17 2349 Fraa+e/f'hotoSuppls 68.20 TOTAL DUE VENDOR--------) 69.20 GTE Califcrnia GTE +00 4043-2125 2 80317C 03/10 03/17 Phone Svcs-Modum Line 41.87 TOTAL DUE V'ENLIOR--------) 41.37 .TE California aTc *C1+)-4355-2125 1 =.03110 02/0 U:=/11 Pone Sv_s-LibryProject 54.41 TOTAL �;uE VENDOR--------} 54.41 ;TE California GTE *118-4098-2125 1 03170 03/10 03/17 Phone Svcs-69S Modem 80.23 ':S':-'L :'t.'E VENDOR--------) 80.23 ATE California YE :-4090-2125 7 30'170 03/10 03/17 ;hone Svcs-Gen Govt 1,757.07 'CTAL 'OLE 'VENDOR --------) 1,757.07 37E California GTE , *001-4096-2125 1 803170 03/10 03/10 Phone Svcs-City Hotline 36.32 D iAL DUE ':ENIOR--------) 36.32 GTE California GTE *001-4331-2125 1 20317E 03/10 03/17 Phone Svcs-SycCynPrk 40.60 TOTAL DLE VENDOR --------) 40.60 f D 1 a in n uL a r 4 4 4 aJN ,1ME�'1M,13J3/i1 ;+1 401CHER ,E. iaTER r;AGE ..,= THRU............. 3/1711?8 VENDOR NAME VENDOR TD. 4 F EPATD + :� AC BUNT y'ROJ.TX-VD BA7CH PO.LINE/NO. ----------------------------------------------------------------------------------------------------------------------------------- E.IT' ;y/I'J� IJ'iG EE .._-'iON AMOUNT 'ATE P^one Svcs-�,eterson. Prk 44.96 - TAL DUE 'vENDOR--------} 44.96 GTL Califamla GTE *001-4316-2125 `?317G 03/10 03/17 Phone Svcs -Maple Hill Prk 44.41 TOTAL DUE VENDOR --------? 44.41 G?E Califcrrza>iE *001-4331-2125 ? 0:3111u 03/10 03/17Phone Svcs-SycCynPrk 54.24 TI -JAL E1E VENDOR -------- t 54.24 GTE California GTE ¢001-4313-2125 103173 03/10 0.3/17 Phone Svcs-Hrtge Prk 54.24 ,uTAL DUE VENDOR --------} 54.24 G'E California 57 *001-4 22-2125 2 80317G 03/10 03/17 Phone Svcs -Ron Reagan 44.41 -r7 PL D. E VENDOR --------1 44.41 GTE California GTE 4001-43'31-21_5 ^ 5:)3170 03/10 03/17 Phone Svcs-SycCy0Prk 52.78 TOTAL DUE VENDOR --------'1 58.78 GTE California vTE 4113-4098-2125 2 80317D 03/10 03/17 Phone Svcs -City On Line 155.64 7?AL DUE 'VENDOR -------- } 155.64 Goldenberg, Michael Goldenberg 4001-4210-4100 1 80317E 03/10 03/17 F1ngftm^:tgs-2/10,24 120.30 TOTAL "LE VENDOR -------- 120.0'0 3onsaivas '& Scn, .Jce A. "cnsalves 40.`1-4040-4000 2 60317 01/6969 0.3/10 03/17 LeglsitveSvcs-March 3,000.00 --- 7STAL CLE `JENDOR ----- } 3,0UU.00 3raffiti Control Systemsraft:CUn 4 .15808 --j 11 ) 6:3,17 2202-S. .,raftlt.Pmvl-Peb ..,o•.O.GG 75TT DDE VE4LOR--------} 2,:350.+:;0 TOTAL DUE VENWR--------) 13,490.74 Holder, ;-aren Holdeff # # o t 'y "t317E 03/10 03/17 r&R Mtg-2/5,16 3V.011) TOTAL -OUE VENDOR --------) 80.00 =cR:e ',Ypotl`r.Erc HoeCepot {Cin "i l"E VENDOR 11 *001-4310-1200 2 80317D 22/6127A 03/10 03/17 -tGu.:X=,'v, ------------------------------------------------------------------------------------------------------------------------ Park Suppls-Vise BATCH PLI.LINE/N0. E"� ,:L'_ -tv' �10E ___� . . `i AMC, D�+'E .. L_ S J. q-';.ycCyntrail;-r Hall&Foree 6 803170 01/6494 03/10 03/17 b112132 WaterHeater-PetersnPrk *Vii 10-5227 0:'-1/11 _56'y5 LTgr inspectn Svcs -Jar: 1,.23.'?4 ,.. Christine 2645 7-174L DUE V'ENDOR--------) 1 6:_3.94 Hannah's Childrens Hanes Hannans 24:377 Re.^Dation Refund C'•.00 #001-2:'00-:002 L _0317D 0:3/10 03/17 42735 RefnjSeLrtyDepst-Hrtge 20s?.00 ;'01-3620 i 30317D 03/10 03/17 42153 Refnd 1/2 Room Rental 98.13 '1S 2650.. rn h �..py Charges -Jan 3. V *?O1-4090-2200 4 30317D 01;'6456 :3/10 TOTAL DUE VENDOR-------- 298.1312:?8.131 ighPoint Graphics 162.00 H.ghPoint TOTAL G�JE 4'ENDuR -------- *001-4095-2111 4 80:317D 01/6099A 03/10 03/17 61691 PrePressSvcs-AnvPinArt 30.00 *)01-40:'5-2111 a 803110 01/6099A 03/10 03117 61697 PreF'ressSvcs-SprgNwsltr 878.99 TOTAL DUE VENDOR --------1 908.99 Hirsch & Associates Hirsch *001-4556-4500 4 803110 01/68813 03/10 03/17 97024PB1 EEM Tree Planting Projct 8,717.00 *001-4556-4500 6 80317D 01/6888 03/10 03/17 97024P82 EE,M Tree Plantg Prjct 2,970.00 *001-4556-4500 8303170 01/6838 03110 03/17 97024PB3 EEM Tree Plantg Prjct 1,688.00 *101-4556-4500 10 30317D 01/6888 03/10 03/17 97024RE1 EEMTreePltgProj-Rei3brsbl 115.74 TOTAL DUE VENWR--------) 13,490.74 Holder, ;-aren Holdeff "t317E 03/10 03/17 r&R Mtg-2/5,16 3V.011) TOTAL -OUE VENDOR --------) 80.00 =cR:e ',Ypotl`r.Erc HoeCepot *001-4310-1200 2 80317D 22/6127A 03/10 03/17 4112131 Park Suppls-Vise 27.}' A:?-4'1-_�� " ;1 '210 3 `3i =317D 21/6127A 03/10 03/17 6110363 S J. q-';.ycCyntrail;-r *0_i-431.--'210 6 803170 01/6494 03/10 03/17 b112132 WaterHeater-PetersnPrk 181.86 ENI vE'�"GR-------) LuE 'i 225.:6 ,.. Christine 2645 #.)G1-3472 11 SW17A 03/10 03/17 24:377 Re.^Dation Refund C'•.00 J'L UE 'VENDOR -------- ='_.v+) _'.';age iv lyste;!s Inc. icaga43y5 *G�•-40't�-' ' f1 7�. 2100 17 5 4 c:03.•D 02164..,6 :._�/10 3 1 03/.7 '1S 2650.. rn h �..py Charges -Jan 3. V *?O1-4090-2200 4 30317D 01;'6456 :3/10 0.'_!17 265;7 cn:_3-Maint Charges -:Jan 162.00 TOTAL G�JE 4'ENDuR -------- 5 „- i_.o� +'4 UN ME� O9��8 C�/1z/?3 / � u � H E 3 8 E 2 l S�T E R PAGE 8 vBNIIOR NAM[ VENDOR TD. ACC�C$T PROJ.T('*O _-------_—__—_—_—__—___—____--_---___--___—____—_-----_--_______—' �ATCH PO.L�NE�0. ��'@�LE ����[� 2E2C: 1F7ION 'MCIINT Inl��g Eup�re St�� l�E�S �o 7C O3/zO 03»17 0226?8 Exor-LwrnceWlk'2/26 966,00 �� in/100�� ��8 ��p��6��n���m� 154.60 4 -�W|7G 04/6843 J3/l 03V17 022698 Trnsp'LwrnceWlkE,cur-2/26 302.40 +,25 1V 2 30817O ;,143 03/ 03/17 322698 CD8S'Excur-LwrncW\k'2/26 3:36.00 TOTAL DLE VENDOR ''--'—> 1'759.00 inland Valley Oly Bulletn I)D0 *001'2300-1010 6 808170 03/10 03/17 31501Y16 Legal Ad -FPL 97-046 54.12 +0O1'23CO-101V 7 -.- 8175 03/10 03/17 3150916 Legal Ad -FPL 97-28 54.11 TOTAL ME VENOM ----> 108,23 In�l Coumcil of Shcpping l[SC . *O01'�w6-2325 2 8,0317A O3/10 03/17 Cunf'3/2U-3/20� 140.00 O3/17�8 V0V&O3467V rOTAL PREPAlD AMOUNT ---> 140.06 TOTAL DUE VENDOR ---'-'> 006` - {stik, Jack lst:Kj +0011'4553'4100 l `30817G 03/10 0--V17 T&T Comm Mtg-2/12 401. 00 TOTAL 2.UEVEN0OR -----> 4MV �nnedy. Chris msnedyC - *001-2300-1002 3 8017D 0,/0 03/17 42743 RefnuSe:rtyDepst'HrtCmCtr 60.00 TOIAL DUE VENDOR ----> 60.100 Kens Hardware Kens *001-4090-1200 5 O0317D 36/6126 03/10 03/17 Suppls-.-"Ittgr Offices 4.�3 ^001-4310'1200 3 ?0317D 28/6126 03/10 03/17 Mivc ;ark n;upp\ies 49.74 *001-4311-2210 2 '00317D 32/6126 03/10 03/17 Suppls'Pam} Grow Prk 87.86 *0O1-43�4-12CO 1 8O317D�V��26 � 03/1O 03/17 Su�pIs'Hrt� Prk [�� Ctr 10.76 w001'4316'2210 4 803170 33/6126 08/10 03/17 SuppLs-Maple Hill Prk 7.55 401-4319'2210 7 80317D 34y6126 03/10 03/17 Suppls'Petersm Prk 54.5l *001'4322'2210 3 8=7D 30/6126 03/10 03/17 SLippls'Rom Reagan Prk 22.11 *CV1-*328-2210 3 80317U 31/6126 03/10 O3/1,7 Suppis'Summtrdge 11.24 *001-43,331'2210 4 80347D 35/6126 03/10 03/17 Suppls-Syc Cyn Prk 45.63 r3TAL TIE VENDOR '''''--> L93.73 L.A. County -Sheriff's Dep uACSheriff *001-4411-5401 4 8O317E V3/1V V3/1O 92945 B1�epatrul'1l/21'12/26 8,584,63 *C01'4411-5401 3 0.0317E 03/10 03110 92064 'Jan -Helicopter Svcs 115.07 '���� t� ### C i t/ o+ D i a -n a n d S a r ### "SLI\ T1:�E: V7i 1V ._ �:%�'J 'V 'ut iJ L E R R, E V -1 J � E L. DUE THRL............. )3/17if.'3 rAGE VENDOR NAME VENDOR I:. ACCOUNT r.Tt-NO RDU ------------.-----------------------------------------------•----------------------------------------------------------------------- PATCH P.LINE,NO. ENTRY' iDUE Vvr!1',cr DESCRIPTION AMOUNT DATE _EG' L.A.County Public Works '.aCPubWk ,:;1 /,-035 3:1jiU 03%1137b i^'dut3stwsteSvcs-Ulan 1,460.89 �:r. i-4a•_1-53ti:0 4 nt',.� ori - �..._i � .�'/c:1ii6 r•: -7 .3:/.0 1 0:;11.7 ':i{;• ,':.�00122�id Sump Pump Maint-Uan 1 =)13..5) TOTAL DUE VENCOR--------) 1,773,'79 .LA Cellular Telepnene LACeliUlar 4C-Ji-4?30-2125 GU1172 03(10 03117 Cellular Svcs-Cmgr 13.15 #:-c1-4090-2125 ,3 3W17D 03/10 0/11 Cellular Svcs -Gen Govt 13.35 x`01-4090-21<5 9 ':)3117D 03/10 03/17 Cellular Svcs -Gen Govt 113.35 *001-4090-2125 110 803i7D ;)3/10 03/17 Cellular Svcs -Gen Govt 18.35 TOTAL DUE VENDOR --------) 73.40 Landscape :lest La,7uscapeW #141-4541-5500 4 '3? 17D 01/5894 03/10 03/17 2,5449 Mai7,t-Dist441+eb97 2,'?50.00 . TOTAL DUE VENDOR --------) 2,950.00 eonard Colty, _'ayce _-_-,aro•- #0U1-4553-410:) 03170 0:3/17 T&T Comm Mtg 2/12 40.':'x0 TOTAL :;;:E )ENLOR-------- % 40.'00, Lewis Engravi q l,-Ic. _ew,sEngra <))i-4+?9:_112;;) 16. 17D 0117'36 03/10 0)f17 _c:_':45 TileEngrvSvcs-MissD6ar 17.=? 03/17 22464 uenEngrvSvcs-Commsnrs #c•i4u91-120) 14 =0:17: 41!873'6 03,110 03/17 2S 49 TiieEngrvSvcs-Commsnr i7.'.. 70TAL :'UE VENDOR --------} lu"..: *+4 C��/ aF U�ama�� 6ar +** T'I��09;l8C�/�l�� �E 741 .,...........�V17�� VENDOR NAME VENDOR M. HCCOUNT P3OJ.TX'NU -------------------------------------------------- BATCH PO.���/�0. �yTRY/DL� ---_'__--___—_----_---___'_--_—_--_--__—_ l��lCE ����IPT[ON AMOUNT D�T[ se Elect—cal Macadee 2 lf�)700 l-D�7[0l/B� �/1V�/�7 16� �������r'��/�l�rg 21,S4 .81.12 4250-4510-641" �03Y8 14 E 02/6737�,fcSignI'GlSp/Clbrn 33,05^50 T[�AL DuE VENDOR ''''---> 54.1123.62 Magnuson, Linda nagnusnn ReloU-Fin�sTrg-2/21-27 37a. 43 TGTAL DUE Y8NrOR '-----/ 373.43 r�intex �a,ntex »001-4350'1200 114 0317E 01/6139 V3/10 03/1/ 307337 Ma/nt Supple-Hrtge Prk 117,18 rOTAL TIDUE VENDOR ''----) 117.18 Mariposa Hortim1t"ra} Mariposa *138-4538'5500 2 80317E 01/5892 02/10 03/17 12149 Maint'Uist#38'Jam 3'319_49 *138-4538'2210 2 8,0317E 01/6287 0:3/10 03/17 12150 AUd'}Maint9ist#30-Jam 98.22 TOTAL OU[ VENDOR -----> 3.417.71 McGrath Rentcorp rcGrat6Rem ' *001'4350-2140 2 80317E 01/6601 V3/10 03/17 66994 LeaseSycCyn8ldU'3/16'4/15 416.76 TOTAL �� VENDOR ----'> 416.76 McMamus, Joseph Mc�.amusJ *001'4210'4100 3 80317E 03/10 03/17 Ping Comm Mtgs-2/10'24 120.00 TUTAL DUE VENDOR ---'-'> 120.00 I'ledina, Raul Med /rva8 *001'4350'4100 8 8047E 03/10 03/17 P&R Mtgs'2/5,26 80.00 iO7AL DUE vENDOK --'--) 80.00 Mezrolmk Metrolink *112-4553'5533 7 8WE 01/6839 03/10 03V17 Feh-TrnstSvbsdyPrgrm 5.871.00 *t12-4553'5335 8 !�0817E 02/6839 03/10 03/17 Fpb'rrnstSubsdyFares 23,484.00 0TAL �Z VENDOR --29,355.00--> 2Y,�.00 Moonlight Press MconL�ghtP *001'4510-2110 2 3031/[ 01/6934 03/10 03/17 98038 Envelopes -Canary 50. 64 -UT AL CLE --------- 5O.64 *** C�ty of amaa 4** R U NTIME;09801,Y11�� ............C/�C, _A�COUNT____PKOJ.TX'mD_8ATCH_PO.LUv���.__Ex7�Y/J��__l�0 1��___CESC��Pr[2a ___________�n7 AMU DATE ______�^` norris. RoI.ana aorrzsR C`3117 �r..,,: mty'2112 40.V0 7-'iALCUE VENDOR ---> 4O.vo Nextel Coewu zcatima 1enta1 f001-444)'2130 30317E 01/6149 00/10 03/17 1544662 Two Way Radio Svcs -Feb 191.10 TOTAL �a VENDOR -------> 191.10 Nice' Stephen NiceS *01-4553-41010 03/1003/17 T&T Plow, Mtg-2/12 40'00 �'OTAL DUE VENDOR ----> *0.00 Nolan, Daniel Nolam8 *001-4350-4100 Y 80317E 03/10 03/17 P&R Mtgs-2/5,26 80^00 TOTAL rDLE VENDOR ----'--> 810. 00 Office Depot Ufficp8ppo 4001'4510-1288 1 80'111 7E 5998 03/10 00/17 023498570 Suppls-PuibWky 225 8V *001-4210-i"00 � 8V3l7E 03/10 03/17 0234Y863O �ppls-ping ' 67')7 *001'404O'�20O 3 8V317E O3/[0 08/17 03498799 Suppls-CCik 148'2Y �01-4030-12N3 2 ��i7E 03/10 03/17 V�4�O15 Supp\s'Cm0r 42'76 *0O1-�50-12O0 16 80317E 03/10 03/17 023499124 Suppls-CommSvcs 6�5'64 *CO1'4V5V-1�0 3 80317E 03/10 03/17 O23588�62 Supp}s Fi nance '' 9' ' '48 0�1'�80-10O 1 80317E 03/10 03/17 02359Y04� S | | ��p/s'�mgr 159.V5 *C61-4350-12OO 15 SV3i7[ 03/10 03/17 023690540 Supp1s'CuamSvcs 8.C3 *001-4040'1200 2 80317[ 5998 03/10 03/17 023734810 Suppis'CCLk Q."66 *001-4040'l20� l 80317E .:-f9/5M �0/1V 03/17 023751689 S�9ls-Cr Memo-tClk 148'2Y' TOTAL DUE VENDOR ---- .231.74 FERS Health Pemefits P[KSNma\th *0O1'2110'1 Y')0 1 W3174 0y10 03/17 Mar -Health Ins P,ems Y 8�7.22 V3/�7�� �0O�03�81 «$01'4O9V-VVY3 1 8¢317A 03/10 03/17 Mor -Admin Fee ' 5l.53 O�/�7/98 C00*034o8l 0TAL PREPAID AMOUNT --> 9,8518.75 7O�DUE � ;ENDUR ----> .0.00 �rayno.�i�me ParaymrK ' *001, 4 80317E 03/10 03/17 421".125 Recreation Refund 50^00, TOTAL VENDOR ----> 50.00 i r ty of dm:�� d dar ��•� i;raE 3. _ i ITER DILE TnRU............ "^ .!io; dE.NGDR NAME VENDOR ID. ACCOUNT PP,OJ.TX-NO BATCH PO.LINE/NO. ENTRY/2:LE INVOICE ----------------------------------------------------------------- IES RIFTION AMOUNT DATE Payroll Transfer PayrollTr *0011-1020 i '30317A G3/10 03/17 c'}'1 -Payroll Transfer 56,300.00 03/17/98 TOTAL PREPAID AMDUNT ----) 56,800.W TOTAL DUE VENDOR --------) 0.00 Payroll Transfer PayrollTr *001-1020 2 80:317A 03/10 03/17 PP5-Payroll Transfer 54,600.00 03/17/98 UG,� vU�-lCS TOTAL PREPAID AMUIJaIT ----) 54,600.00 TOTAL DUE VENDOR --------) 0.00 Pitney Banes PitneyBowe 4001-4050-2120 2 803.7E 03/10 03/17 427581 Reset Charges -Postage 20.57 TOTAL DUE VENDOR --------) 20.57 Poxna Uudicial District PmJudDist *001-3.223 1 80317E 03/10 03/17 Jan -Parking Activity 230,00 i 7k DALE VENDOR --------) 230.00 Preston, Robert PrestonR 0+)1-3412 1 P.03i7E=)3/10 03/17 42159 Ref r,d-Ezcursion ':?,OU T07^L DUE VENDOR ------ 9,;r.) Public E"Tpl Retirement ''ERS 4:0'.-2110-1008 , 80317^u 03/10 03/17 P?; -Retire Contr b -EE 3,845.70 't1-2110-1{`08 9 803170 03/10 03117 '' G = .j -Retire C.cntrib-ER 3,651.24 *000-2110-1008 10 ;0317G 03/10 03/17 M IitaryContriC-Ccgr 113.09 01-4000-UOs+!J 280317G 43/10 0:3/17 ^ ",itaryContri5-.mgrL,.:4 TC'AL DUE bEuuOR - Ralrns Crrcery --. Ralphs f;01-4350-120. 18 80317E 01/6137 03/10 03/I7 5?8a3 Ti.y Toss Suppl;:a .2;7k ..'.iE 'VEN20R --------) 29. V ID9 y The Intelligent Remedy 4UOI-4K -4300 6 03 .7r ")"1/6945 . 17 4i;Lc�9 erIp5;cs-CSSecretry-2/22 3::2.x:4 TOTAL WE VENDOR --------) =32,f,4 Repro f3r.aphics ReproGraph x:471-4090-2110 00317E 01;6101 0'3/10 03/17 '3"9'? . PrtgSvcsRusCardMstrs ,. 6 TOTAL DUE 'JENDOR '' * C 1 t V f D; a m o n 1 B a r * 4 RL'N "TME: j 9:13 ;D3/11 /q8 ! 0 J E !?rj i 5 T E 'i DvE iHnU.............0?I17/'�3 PAGE I `' VENDOR 'Vflt".E 1ENOM ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/1140. ENTRY/DUE 1NVCICE _ESCR IPTION AMOUNT DATE CuE' Richards Watson g Gershon RichardsWa O'sl-4000-40'0 -.:17F 17/:4,.1° *t 01-402,01-4021 3+ 31iF *1115-4515-4000 1 'x;31? Ru:ick:a, Joseph T. RuzicraJ *001-4210-4100 2 80317E EECTRAN Armored Truck 5ectran *001-4090-4000 4 30317E 01/6.'97A San Gabriel Vi•f Tribune GVTribune x-001-2300-1010 5 80:317F +001-4040-2115 4 3t.?,'F 6930 Smart 'x Final �2af't Fl^1 i n F *r;�,�-430„-li�i•'iv 'JUJU v„'e1::1 11 5rut7ern Ca. Edison I-cCaEdiscn 4n"1-4:%11-'126 2 °03170 *001-4313-2126 1 c011311 -?u *!'10 1 4314-21'26 _ SO` 17 1-4316-2126 2 80317G 001-4319-2126 2 80317G #101-4322-2126 1803176 'U I-4?25-2126 1 803 76 *101-4328-2126 2 803176 1-4331-21"26 1803176 Southern Ca.'Ediscn SoCaEdison *001-4091-2126 1 80317F *0011-4091-2126 2 80317E i') 03/17 Jan -General Legal Svcs 6,002.71 ::3/10 03/17 SpecLegalSvcs-IPS 950.26 0:3/10 03/17 SpecLegaiSvcs-SidWste-Jan 39.00 'DTAL DUE VENDOR --------> 6,991.97 0:3/10 03/17 P1ngCommMtgs-2/10,24 120.00 TOTAL UE VENWR--------) 120.00 0;;/10 03%17 Hank Courier Srvcs-March 180.00 T07AL DUE VENDOR --------) 180.00 03/10 03/17 17228 Legal Ad -FPL 97-046 132.48' 13/10 )3/17 21932 Ad-BidsMitgtnTreePlntgPrj 230.40 TOTAL DUE VENOM --------) 362.58 U3/10 03/17 6760&1 Senior Bingo Supplies 61.20 TOTAL DUE VENI'CR--------) 51.211 03/10 03/17 Elect Svcs -Paul Grow Prk 57.19 03/10 03/17 Elect Svcs-HrtgePrk :49.09 03/10 03/17 Elect Svcs-HrtgePrkCcmCtr 587.84 03/10 03/17 Elect Svcs -Maple Hill Prk 37,1.41 03/10 03/17 Elect Svcs-Petersn Prk '936.63 03/10 03/17 Sle,_t Svcs -Ron Reagan 485.27 03/10 03/17 Elect Svcs-"- arsh ine 14.n3 03/10 03/17 Effect Svcs-Summitrdge 30.33 03/10 03011 Elect Svcs-SycCybPrk 354.64 TOTAL Da VENDOR --------) 3, 86.73 03/10 03/17 Elect Svcs -Come Svcs Ctr 85.67 0:3/10 03/17 Elect Svcs -Con Svcs Ctr 107.07 TOTAL DUE VENDOR --------) 192.74 « 4 _ry:f U.a�� „ .Sara* RLN TIME:09' n:= ' i:� ` I l i. 'J u U C H E,P R E 113 S i Eft ,-rE .,UE -411'+ ..............0%;17 }{ VENCOR NAME VENDOR ID. ACCCUNT RCJ.TX-NO BATCH PO.LINE/NO. EN -7i" "'JUE :;v'v :=E ='TION "C!INT =' A +E -- ��uthe.*n �_a. =!aon _cCaEdison *C'Ji!-4510-2126 1 _,.,,I'F ,_i]J G /1% Southern Ca. Edison 3eCaEdism 7A 'UE 'UE VENDOR --------7 4,;47._,2 *13=-4538-2126 2 303F7G 03/10 03/17 Houthern Ca. Edison SoCaEdison TOTAL DLE VENDOR --------) 317.78 *138-4538-2126 3 80317G 03/10 03/17 Southern Ca. Edison 3oCaEdison uTAL VLE VENDOR --------) 278.93 *141-4541-2126 1 80317G 03/10 03/17 Southern Ca. Edison ScCaEdison 23TAL DRE VENDOR --------) *139-4539-2126 2 803176 03/10 03/17 Spa Hotel & Casino SpaHotel :cunc1StdySessn-2/17 *001-4095-::330 1 80317F 03/10 03/17 Staples Staples - 4001 -4210-1200 2 803!,7 03/10 03/17 Steven Enterprises *001-4090-2100 b 8M7F 01/693'x'' 03/10 03/17 47312 subway Subway *001-400-2325 15 60317F 01/6038 03/10 03/17 *01-4090-21M 17 50317E 01/6038 }?/:0 •3'/17 *001-4350-2325 1 80317F 01/6957 03/10 03/17 Elect Svcs-TraffcCntri 4,947.6 7A 'UE 'UE VENDOR --------7 4,;47._,2 Elect Svcs -Dist #38 114.20 TC7AL OLE vENDOR--------) ;4,20 Elect Svcs -Dist #38 317.78 TOTAL DLE VENDOR --------) 317.78 Elect Svcs -Dist #41 169.75 TOTAL Dl1E VENDOR --------) 169.75 Elect Svcs -Dist #39 278.'?3 uTAL VLE VENDOR --------) 278.93 CAPIO Conf-4/29-30 198.72 TOTAL DUE VENDOR --------) 198.72 Gen Suppis-Ping 10.81 23TAL DRE VENDOR --------) gold Paper � 1 DUE VENDOR --------. , z MtgSuppls-PrkMstrFln-2/12 :cunc1StdySessn-2/17 mtgSuppls-PrkMstrFln-2/l2 j'AL I'UE tiENDCR --------) "L.S N TI y 1 rp yy,�� ............. V�`412CR 1JAME ACCGU,yT FRuJ.TX-NO BATCH FO.LINc%NO. :"vTfii,. = `d=Oi c «`:'K ;F'rl -. --------- - - `he Capitol H, !tan ;:apito;Hil "+e Finishing Touch 'heFinishi *001-4090-2325 13 80317C 01/6995 The Gas Company *001-4314-2126 Thomasville Home *115-4515-2355 ScCaGas 1 803176 Thcmasv.11 1 �,'J317G Time Cut Perscnnel Svc. TimeOut *001-4040-4000 19 80317; 01/5764 *001-4040-4000 17 80317E 01/ %764 ,ran, Stella *U0i-347$ Tye, Steven *001-4210-4100 'S F05tal SErvice *001-409;-2120 2644 12 80:3i7A TyeS 80317E USPostSery 3 003176 03/10 03/17 1334 03/10 03/17 03/10 03/17 03/10 03/17 2922 0'?/10 03/17 03/10 03/17 '24876 03/10 03/17 03/10 03/17 Virginkar, Arun ..rgin'.r.ar *0'01- 4553-4107 4 .=t: VENDOR NAME VENDOR ID. "!:CO+UNT PROJ.TX-NG BATCH PO.LiNE/ND. E!1TRYJDUE I"IVOI_Ev1�;iPTFON AMOUNT DATE Walnut Stati-nr. Fund fIC- -4411-2325 Walnut Station Fund *001-4010-2325 WalStation 1 '?03179 WalStation 1 S0317G Walnut Vly Water Dist WVWaterDis *001.4322-2126 2 30317G #01-4325-2126 2 30317G Walnut Vly Water ,dist i+tVWaterDis *141-4541-2126 2 603170 Wells Fargo Sank 4UU1-4030-2310 4-01 -4030-2325 *001-4030-2330 *4'01-4O; O-'2' 30 Wells Fargo Bank *001-4010-2330 Wells Fargo Bank *001-4010-2330 Wells Fargo Bank *001-4010-2330 wellsFargo 2 80317A 2 80317A 2 80317A _; 80317A 03,110 03/17 1,13./i0 03/17 03/10 03/17 03/10 03/17 03/10 03/17 03/10 03/17 03/10 03/17 03/10 03/17 03/10 03/17 4allsFargo 2 80317A 03/10 03/17 3 " :. 03/10 03/17 . 4 M17A ' .03/10 03/17 AellsFargo 5 80317A 03/10 03/17 R2imb-Sheriff Mtg-2/5 TOTAL 7,LE VENDOR --------} RawingsEvent-:3/19-OConnor TOTAL ME VENDOR --------) Water Usage-RonReagan Water Usage-Starshine TOTAL DUE VENDOR -------- Water Usage -Dist 1141 TOTAL DUE 'VENDOR --------) Fu21-Ct:gr htgs-w/IndusStf/Cmbr-Cmgr CCCA Mtg-1/13-15-Cmgr CCCA Mtg-2t7-Cmgr TOTAL PREPAID AMOUNT ----) DOTAL DLE VENDOR-------- CCCA Conf-1/15-O'Connor TOTAL PREPAID AMlXW ---- TOTAL DUE VENDOR --------) CCCA Conf-1/14-Huff Sacramento Mty-2/6 Huff TOTAL PREPAID AMOUNT ----) TDTAL DUE 'VENDOR -------- CCCA Conf-1/15-Herrera iTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- 68.91 68.91 !0.00 i 0.100 171.81 963.79 1,135.60 956.53 '95.53 ?.45 _3/17f9b '+01000''24="i 1341.14 +.3/17('98 ;x;0(u)34,�,78 735.31 ')3/17/98 21.81 )3/17/',x;3 C+{s O' 34678 946.71 0.00 21.40 03/17/:?S D000.034677 21.40 01.00 67.43 03/17/'K3' 0:'00034673 177.00 0'3/17 y'. 0(X' -+C1)24673 244.43 0.00 73.60 03/17/98 0000034674 78.80 0.00 y .7 f a2 I d ;p J 1 d a d T' {{{ rtiN TIME: 09:23 03/l2J'?k3 U C y E R n E 0:: R DUE HRU.............03/I7 x! P VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BAT01 P0.LINE/N0. ENTRYiDUE 1NVCICE _ ECRiP,r ION AMOUNT "ATE -E Wells Fargo Bank ROOI-4010-2330 Wells Fargo Bank {001-4010-2330 {001-4090-2310 West End Uniforns {001-4415-1200 Western Gift 4125-4215-1200 Wright, Paul {001-40904000 WellsFargo J .D,.317A WellsFargo 7 60317A 3 30317A WestEndUni 2 803170 01/6464 WesternGif 2 80317G 01/6868 4rrightP 2 80317A 01/6058 0*3/10 G3117 X3/10 03/17 0.3/11 03/17 03/10 03/17 46445 0.3/10 03/17 613801 03/10 03/17 CCCA Conf-1/15-Chang TOTAL PREPAID AMOM ---- TOTAL DUE VENDOR -------- COCA Mtgs-1/15,2/7-Ansari Fuel -Gen Govt TOTAL PREPAID AMM ---- TOTAL DUE VEMXR--------) V1trPtrlUnifrss TOTAL DUE VM EM - ---) BingoSuppls-snrclub TOTAL DIJE VENDOR --------! Audio/VisualSvcs-Feb '71AL PREPAID AMM ---- TOTAL DUE VENDOR --------) 2:.55 03/17/'3 fjtj;i :;1_ 23.65 0.00 149.58 20.50 03/17/`.x8 :'liC:i;(l•bi;`. 170.08 0.00 66.27 66.27 _. 106.63. 106.63 437.50 0:3 j i 7 / +,3 cs :,;;;:;4680 437. `0 0.00 ilright, Paul WrightP {001-4090-4000 6 803170 01/6058 03/10 03/17 Aud10%V1sualSvcs-2/17,24 20.00 TOTAL DUE VENDM -- - 280.00 Yosemite Waters {002-43501-1200 22}� G?j�>i#'!� '. 03/10 03/11 Acct 31645 Supplies-CSCenter-Jan 14.60 {001-4310-2130 108Q3i7lF Jtl r:, 03/14 03/17 ncct 52292 Equipment Rental -Feb 7.00 {001-4314-1200 3 80VW/6140, ' .. 03/10 03/17 Acct58292 Supplies-HrtgeComCtr 36.50 TOTAL DUE VENDOR --------) 58. 10 TOTAL PREPAID -----------) 128,602.29 TOTAL ---------------) 316,062.33 TOTAL REPORT ----- ------- ) 444,664.62 A CTE p .3u Y ASE Ti --------------------------------------------------------------------------------- f7 --------------------------------------------- A 7' 77,: 1,0''.93 54.41 4 2 , 14, LL #41 TOTAL------------ ------------- ------------ ------------ ------------ ri',L F JKLIS 444,;�.'A..�,2 i:-.' , -54,53 -6 25 ------------ ------------- 473.13 - J7, 9-336 . 66 TO: City of Diamond Bar February 23, 1998 ATTENTION: Tommye Cribbins, Deputy City Clerk RE: Claim Yu v. City of Diamond Bar Claimant Felicia Yu D/Event 12 -Dec -98 Rec'd Y/Office 20 -Feb -98 Our File S-96872-DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY C' Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 Ext. 140 a (800) 572-6900 . Fax: (714) 740-9412 — —. , .r . -0 1- t, v i-� 0 :J TO PERSON OR PROPERTY INSTRUCTIONS I. Claims for death, injury to person or to personal property must be filed not later than 6 r+os. after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than I year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed. on page 2 at bottom. 6. Attach separate sheets. if necessary, to give full details. SIGN EACH SHZ--,T. 7. Claim must be filed with City CIerk. (Gov. Code Sec. 915a) To: The City of Diamond Bar Name of Claimant -1 FELI O A dome Address of Claimant City and State lb!,-7SV1mm,trid�2 fir. �fQ►rionG� Sar Ca Business Address of Claimant City and State --c— Lv wnicn you aeslre notices or communications to be sent regarding this claim: AA ✓e, CLAIM 98 FEB 20 P1 1: 56 Age of Claimant (if natural person) 41 home Telephone Number cgoq) ?'(00 --20oa, Business Telephone Number ..... c How did DAMAGE or INJURY occur? Give full particulars. S fG fir c� e G> GLdcc( ZL d ✓C rorv7 fry s �'�'�nc� ��,� �Sv�»z. tr, d� g ' ovc r, 0V /I G;"irtot/ pp W nen did DAMAGE or INJURY occur? Give full Aa5rticulars, date, time of day: ,ro7Va- ,fi0 6�nM-Z°e -Uic Where did DAMAGE or INJURY occur? Describe fully, and locate on diagI416on reverse de of this sheet, where appropriate, give street names and addresses and measurements from landmarks: I'mr eur�i'ep�iy ani ,a-rpuJ �,(.e, G��il�� A -hat particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing :he injury or damage, if known: � �( _lt a ) What DANZ I GE or INJURIES do, you claim resulted? Give full extent of injuries or damages claimed. a� 7t'CP�/ What AMOUNT do you clAim on accou t of each item/,,f injury or damage of t of presentati n this aim, iving basis of computation: K9l�G� �) Give ESTI1fATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of computation: SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Insurance payments received, if any,, _id names of Insurance Company; 1?U' "" Expenditures made on account of accident or injury: (Date—Item) (Amount Name and address of Witnesses, Doctors and Hospitals: READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of or your vehicle schen you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself e� vehicle at the time of the accident by and the point of impact by "X" NOTE; If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant, FOR AUTOMOBILE ACCIDENTS L I .. L IJ FOR OTHER ACCIDENTS If K Signature of Claimant or person filing on his behalf givingI Typed Name: relationship to Claimant: , (71-AErS MUST BE FILED WITH CITY CLERK (GOV. CCDE SEC. 915a). Date /7-9'u� t n .7 March 9, 1998 TO: City of Diamond Bar ATTENTION: Tommye Cribbins, Deputy City Clerk RE: Claim Pomeroy v. City of Diamond Bar Claimant William & Jennifer Pomeroy D/Event 12/12/97 Rec'd Y/Office 02/27/98 Our File S 96910 DBK We have reviewed the above captioned claim and request that you take the action indicated below: 0 CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, • ' • "CO I I- W <: cc: CJPIA Attn: Executive Director CARL WARREN & CO. CLAIMS MANACEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 a (800) 572-6900 a Fax: (714) 740-9412 CLAIM FOR DAMAGES TO PERSON OR PROPERTY L . INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than ( rnos. after the occurrence. (Gov. Code Sec. 911.2)�[ E 2. Claims for damages to real property must be filed not later than 1 year after occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. T. Claim must be filed with City Clerk. (Gov. Code Sec. 915a) To: The City of Diamond Bar Name of Claimant '1Z nt It n c( F' ft c1 r r' t ,I Home Address of Claimant ^ r / City and State Business Address of Claimant City and State -I- Give Give address to which you desire notices or communications to be sent regarding this claim N o. 21 �1 9.59 Age of Claimant Cif natural person) 3/ -4- --5�z Rome Telephone Number TG q- v'i'ol—�-'zC% I Business Telephone Number / 2 1 Clmon<( G. ,I / C tib / ow did DAMAGE or INJURY occur? Give full particulars. �A ` j: i ! r rr • � c.! %f' ! O Gt.� � � n i- L�� � �- J f •'� (� i 1 l �Z' W nen did DAMAGE or INJURY occur? Give full particulars, date, time of day: Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give street names and addresses and measurements from landmarks: JJ {— r Lir I r t= �l(`t :hat particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or damage, if known: What D INLkGE cr INJURIES do you claim resulted? Give full extent of injuries or damages claimed: What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of computation: _ +; _ (' T L) !� U / l; - 1 Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of computation: i, SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE / 1 Insurance payments received, if any, ar— names of Insurance Company: / r t P F /L Expenditures made on account of accident or injury: (Date Item) t� rt F_ it % (Aziount) Name and, address of Witnesses, Doctors and Hospitals: nj READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself cr vehicle at the time of the accident by "B-1" and the point of impact by "X." NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. FOR AUTOMOBILE ACCIDENTS 7A\ FOR OTHER ACCIDENTS SI DEWAL ,f� --- SIDEWALK R CUR" Signature of Claimant or person filing on his behalf giving Typed Name: Date relatioto7Claimant: CIAL„IS MUST BE FILED WITH CITY CLERK (GOV. CODE SEC. 915a). INVOICE ED'S GLASS & MIRROR No. 4720 CHINO AVE., UNIT 'D' CHINO, CA 91710 (909) 628-2148 DC. 11436320 SOLD TO SHIPPED TO v CUSTOMER'S ORDER SALESMAN TERMS SHIPPED VIA F.O.B. DATE 4 r Z � r 1. -- A6 Le Niche Rehab Insurance Repair Specialist Satin Ceilings 2000 Custom Smooth Ceilings 10117 Sepulveda Blvd. Suite 103 Harold Greenberg Mission Hills, CA 91345 (818) 891-0276 Lic. 720786 Fax: (818) 894-9520 917 tf _ r(DIABroARBLVD. - Dumo' m BAR cA A176)-1607 " y i`S"i '� • • ���00000 50051 - _I.3 2 20 ?0 2134 12 n 05 3 ca....� .EGYC PIPE.® Wo .CSP NDOFI:ICs TkMl M 001 i99000EM4 ELZOLOUC CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: March 17, 1998 REPORT DATE: March 11, 1998 FROM: James DeStefano, Deputy City Manager TITLE: Amendment No. 1 to a Professional Services Agreement with Envicom Corporation regarding environmental services for VTTM 46485 (Tice) SUMMARY: This is a request for the approval of an amendment to a contract for environmental services to increase the amount by $29,790.49 to revise the Environmental Impact Report analyzing the environmental impacts of a proposed 53 lot subdivision located off of Rocky Trail Road and Blaze Trail Road. RECOMMENDATION: It is recommended that the City Council approve an amendment to the contract for consulting services to increase the contract amount by $29,790.49 and authorize City Manager approval for a contigency amount of approximately 11% (10.8%) to $33,000. LIST OF ATTACHMENTS X Staff Report — Public Hearing Notification Resolution(s) — Bid Specification (on file in City Clerk's Office) — Ordinances(s) X Other - Amended Contract, Proposed Cost — Agreement(s) Estimate EXTERNAL DISTRIBUTION: Joseph Johns, Envicom Corporation, Tom Tice SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes -X No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A — Yes_ No 4. Has the report been reviewed by a Commission? _ Yes 7K No Which Commission? 5. Are other departments affected by the report? _ Yes -X No Report discussed with the following affected departments: REVIEWED BY: rl �i" � � Terrence L. Belan r City Manager 4M 0 Jigks DeStetager Deputy City CITY COUNCIL REPORT AGENDA NO. MEETING DATE: March 17, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Amendment No 1 to Professional Services Agreement with Envicom regarding Environmental Services for VTTM 46485 ISSUE STATEMENT: This is a request for approval of an amendment to a contract for environmental services to increase the contract amount by $29,790.49 to revise an Environmental Impact Report analyzing the environmental impacts of a proposed 53 lot subdivision located off of Rocky Trail Road and Blaze Trail Road. RECOM1MENDATION: It is recommended that the City Council approve an amendment to the contract for consulting services to increase the contract amount by $29,790.49 and authorize City Manager approval for a contingency amount of approximately 11% (10.8$)to $33,000. FINANCIAL SUbt4ARY: Costs associated with processing the project are funded through developer fees paid by the applicant to the City. BACKGROUND: The tentative tract map and associated application were submitted to the City in October of 1990. In November, 1991 the City entered into a contract with Envicom Corporation to prepare an Environmental Impact Report for the project. Several alternative project designs were submitted to the City over the period extending from 1990 to June 1994. The change to the project placed the preparation of the document on hold, with sections of the EIR left incomplete. The City placed the preparation of the EIR on hold until the applicant agreed to submit a schedule for submitting the required technical reports and other information. In July of 1995 the City Council approved an amenumenL Lv L1=c th- amount of $41,751.90, for the revision to the EIR. A draft EIR was prepared and in compliance with State law was made available for public review in February of 1996 and was submitted to the State Clearinghouse for distribution to selected state agencies for their review. Based on comments received as a result of this distribution and staff review it was determined that the grading concept and slope design did not demonstrate that the project could be safely and feasibly developed. It was therefore recommended and agreed by the applicant that they would redesign the project. Since that time, a revised map has been resubmitted to the City. The resultant redesign of the grading concept as well as changes in the background conditions of the surrounding area and required updating of studies associated with the EIR, necessitate the revision and recirculation of the EIR. At the request of City staff, Envicom Corporation has submitted a revised Cost Estimate for the revision to the EIR, detailing the tasks and costs associated with the revision. The project applicants support the staff recommendation. PREPARED BY: Catherine Johnson Senior Planner ATTACHMENTS: 1. Amendment No. 1 to the Consulting Services Agreement 2. Exhibit "A", Revised Cost Estimate F:/cj:agd-cc21.wpd AMENDMENT NO. 1 TO THE CITY'S CONSULTING SERVICES AGREEMENT FOR PROFESSIONAL SERVICES IN CONJUNCTION WITH THE PREPARATION OF THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR VESTING TENTATIVE TRACT MAP NO. 46485 This Amendment No. 1 to the City's Consulting Services Agreement is made and entered into this day of , 1998, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and ENVICOM, INC. a California Corporation (hereinafter referred to as "CONSULTANT"). A. Recitals4 (i) The City has heretofore entered into an agreement with CONSULTANT to provide consulting services in conjunction with the preparation of a Draft Environmental Impact Report dated June 6, 1995 ("SAID AGREEMENT" hereinafter). (ii) CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide ADDITIONAL SERVICES at a not -to -exceed cost of $ 29,790.49 (iii) It is in the City's best interest to extend the Agreement rather than request bids for the services in order to ensure consistency and continuity of the services already being provided by CONSULTANT. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 3 of the Agreement is hereby amended to read as follows: "Section 3. Compensation. City agrees to compensate CONSULTANT, and CONSULTANT agrees to accept in full satisfaction for the services provided for hereunder, fees on a time and material basis at the rates set forth in the original Consulting Services Agreement plus the revised Cost Estimate dated February, 1998, Exhibit "A" hereto, but in no event to exceed Seventy one thousand five hundred and fbM-two and 39/100 dollars ($71.54239) . which fees include all labor, materials, printing and other costs incurred in connection with the project." Section 2* Section 6 of the agreement is amended as follows: "Section 6 CONSULTANT: Responsibile Principal and Project Manager. The CONSULTANT shall have a Responsible Principal and a Project Manager who shall be principally responsible for the CONSULTANT's obligations under this Agreement and who shall serve as principal liaison between CITY and CONSULTANT. Designation of another Responsible Principal or Project Manager by CONSULTANT shall not be made without the prior written consent of CITY. The name of the Responsible Principal is Joseph Johns: the name of the Project Manager is Lisa Ballin." Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: By: City Attorney ATTEST: City Clerk DATE: CONSULTANT: Joseph Johns, Principal Joseph Johns, Principal CITY OF DIAMOND BAR Mayor CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: March 17, 1998 REPORT DATE: March 10, 1998 FROM: James DeStefano, Deputy City Manager TITLE: Amendment No. 1 to a Professional Services Agreement with BonTerra Consulting regarding Environmental Services for proposed VTM 52267 (SunCal) SUMMARY: In December 1996 the City entered into a contract with BonTerra Consulting to prepare an environmental impact report for proposed Vesting Tentative Tract Map No. 52267. The 130 unit project is proposed to be developed on 65 acres of a 340 acre site located on the east side of Diamond Bar Boulevard near Tin Drive. BonTerra Consulting is requesting a budget increase of $28,508.00 to reflect an expanded scope of work. RECOMMENDATION: It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra consulting in the amount of $28,508.00 and authorize City Manager approval for an additional contingency amount of $3,000.00. LIST OF ATTACHMENTS:& Staff Report _ Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: BonTerra, Suncal SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) Agreement, Revised Scope of Work 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? N/A 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? Yes _ No 4. Has the report been reviewed by a Commission? _ Yes _ No Which Commission? N/A 5. Are other departments affected by the report? _ Yes XNo Report discussed with the following affected departments: REVIEWED BY: 4IA411-1� —44-1–C TerreAce L. Belang r J eStefano City Manager Deputy City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: March 17, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Amendment No. 1 to a Professional Services Agreement with BonTerra Consulting regarding Environmental Services for proposed VTM 52267 (SunCal) ISSUE STATEMENT: This report requests approval of an amendment to an existing consulting services agreement with BonTerra Consulting in order to provide additional environmental services necessary to analyze the environmental impacts of the proposed 130 unit residential subdivision. RECOMMENDATION:. It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra consulting in the amount of $28,508.00 and authorize City Manager approval for an additional contingency amount of $3,000.00. FINANCIAL SUMMARY: Costs associated with processing the project are funded through developer fees paid by the project applicant to the City. BACKGROUND: In December 1996 the City entered into a contract with BonTerra Consulting to prepare an environmental impact report for proposed Vesting Tentative Tract Map No. 52267. The 130 unit project is proposed to be developed on 65 acres of a 340 acre site located on the east side of Diamond Bar Boulevard near Tin Drive. BonTerra Consulting is requesting a budget increase of $28,508.00 to reflect an expanded scope of work. An environmental impact report was prepared and processed in late 1997 in preparation of Planning Commission public hearings to consider the project applications. The applicant withdrew Vesting Tract Map No. 52267 in October, 1997, and therefore all services related to the EIR preparation were discontinued. The applicant's resubmittal of the project sets forth several tasks necessary to complete the EIR and additional consultant services required to respond to public comments received during the February 1998 Planning Commission public hearings. BonTerra Consulting has submitted a revised scope of work and proposed fees for the continued processing of the EIR. PREPARED BY: James DeStefano Deputy City Manager AMENDMENT NO. 1 TO THE CITY'S CONSULTING SERVICES AGREEMENT FOR PROFESSIONAL SERVICES IN CONJUNCTION WITH THE PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT AND RELATED ENVIRONMENTAL SERVICES FOR PROPOSED VESTING TENTATIVE TRACT MAP NO. 52267 . This Amendment No. 1 to the City's Consulting Services Agreement is made and entered into this day of '1998, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and BONTERRA CONSULTING (hereinafter referred to as "CONSULTANT"). A.Recitals* (i) The City has heretofore entered into an agreement with Consultant to provide consulting services in conjunction with the preparation of an Environmental Impact Report and related services for proposed Vesting Tentative Tract Map No. 52267 proposed by SunCal Companies. ("SAID AGREEMENT" hereinafter). (ii) CONSULTANT has developed a comprehensive listing of the tasks that would be needed to complete the CEQA process subsequent to the applicant's submittal and application for the VTTM No. 52267 and to complete the CEQA documentation for the project. CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide Additional Services at a cost not to exceed $ 2$,508.00. (iv) It is in the City's best interest to extend the Agreement rather than request bids for the services in order to ensure consistency and continuity of the services already being provided by CONSULTANT. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 3 of the Agreement is hereby amended to read as follows: 113. Compensation. City agrees to compensate CONSULTANT, and CONSULTANT agrees to accept in full satisfaction for the services provided for hereunder, fees on a time and material basis at the rates set forth in the original Consulting Services Agreement plus the revised Cost Estimate dated February 25, 1998, Exhibit "A" hereto, but in no event to exceed ONE HUNDRED TWELVE THOUSAND. FIVE Hi RR17 THIRTEEN _ dollars ($112'513.00 ) which fees include all labor, materials, printing and other costs incurred in connection with the project." FWARILYMBONTERRA.AMD ar-- - - ---_ _o„ F,. a -L)"Su :, 'I'y - t. - ..�-_,_-.. Mar -12-98 10:12 City of Diamond On,- 909-861-3117 P.03 SaGl1ta"* Fjeh p" to this Anwdment No. l ackwviledses that no r j rose axion by any party which is ant embodied herain not arty other agtbement, 3taaww, Or promse not contaieed is this Amsadmm No. Z aW be vend and binding. My modification 0(dus Ainendmant No. 1 sink be effective only if it is in writing signed by the per. IN WITNESS W1Eimoc the parties hereto have =cauod this Amendment No. I as of" day and year first wt beth above: APPROVED AS TO FORM_ By: City Attormy ATTEST: City Clerk DATE: CONSULTANT: Tom Smith, Pre"" Hone rm Consti ft Tom Smith MK j -61". uIv)II :. . Mayor 2 Section 2: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM: By: City Attorney ATTEST: City Clerk DATE: CONSULTANT: Tom Smith, President BonTerra Consulting Tom Smith CITY OF DIAMOND BAR Mayor FAMARILYMBONTERRA.AMD 2 may -12-98 10:12 City of Diamond Car 909-861-3117 P.03 soujo 7-- Each party to this Amendment No. 1 acknowledges that no represeetstion by any pasty which is not cmbodied herein not any other agrembent. statement, or promise not cw"irAd in this Ammdnsent No_ 1 shall be void and binding. Any modificarion of this Arntndment No. l shall be effective only if it is in writing signed by the parties. IN WITNESS WHF-REOF, the parties hereto have excaned this Amendment No. I as of the day and year first set forth above: APPROVED AS TO FORM: By. City Attorney ATTEST: City Clerk DATE: INUAMYNSONTERRAAMD CONSULTANT: Tom Smith, President BonTorm Consulting Tom Smith CITY OF DIAMOND BAR Mayor z CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.: Honorable Mayor and Members of the City CouncilREPORT DATE: March 10, 1998 \IGr,TING DATE: March 17, 1998 0.\;1 -Terrence L Belanger City Manager I I LI, Award of Professional Design Services and Professional Construction Ad ministration/Inspection Services Contracts for the 1997-1998 CDBG Sidewalk and Handicap Access Ramps Projects. Q,11\1NAAKY The 1997-1998 CDBG Projects are for sidewalk installation on Golden Springs Drive between 21450 (;ol(len Springs Drive and Copley Drive and on Diamond Bar Boulevard between Steep Canyon and Clear Creek Canyon and for handicap access ramp installation at various Brea Canyon Road and Golden Springs locations along [give. On January 26, 1998 the Public Works Division solicited proposals for Professional Design Services and I'rol'essional Construction Administration/Inspection Services for the 1997-1998 CDBG Sidewalk and Handicap were received on February 6, 1998 from Charles Abbott Associates, Access Ramps Project. Five (5) proposals cwan. Lundin & Associates, GFB-Friedrich & Associates, Hall &Foreman and RKA Engineers. ! 1:LCONIN1ENDATION _ That the City Council A.) award the professional design services contract to Hall & I,oreman, Inc for an amount not to exceed $4,755.00 and authorize a contingency amount of $500.00 for contract amendments to be approved by the City Manager, for a total authorization of $5,255.00, and B.) award the professional construction administration/inspection services contract to GFB-Friedrich & Associates for an amount not �� exceed 6, 68.00 and authorize a connngcncy amount of'$600.00 for contract amendments to be approved by the City �1ana�er, for a total authorization of $7,468.00. ,IS f ()1= ATTACHMr.,NTS: X Staff Report Public Hearing Notification Resolution(s) Ordinances(s) A�oreement(s) x_ Other : CDBG Consulting Services Agreements RFP dated 1/26/98 DISTRIBUTION St 13MIT�TAI. Ci1FCKI,iST I -las the resolution, ordinance or agreement been reviewed x Yes No — by the City Attorney? Majority j Does the report require a majority or 4/5 vote? N/A Yes No ;. 1 Cas environmental impact been assessed? _ N/A Yes No I I las the report been reviewed by a Commission') _ — \V�hich Commission? Arc other departments affected by the report'? X Yes_ No Report discussed vvith the following affected departments: Ad IIIinistrative Services Z1-,V1l:AV1_D BY ---- - James DeStefano avid G. Liu f; nonce I ._ [3elanger De Duty Ci ty Manager Deputy Director of Public Works 0tv Managor ( CITY COUNCIL REPORT AGENDA NO. MEETING DATE: March 17, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Professional Design Services and Award of Professional Construction Administration/Inspection Services Contracts for the 1997-1998 CDBG Sidewalk and Handicap Access Ramps Projects. ISSUE. STATEMENT I o comply with ADA requirements providing for safe and contiguous pedestrian and handicap access. RF.('.ON'IMENDATION "I'hat the City Council A ) award the professional design services contract to Hall & Foreman, Inc. for an amount not to exceed $4,755.00 and authorize a contingency amount of $500.00 for contract amendments to be approved by the City Manager, for a total authorization of $5,255.00; and 13. ) award the professional construction administration/inspection seryices contract to GFB- Friedrich &Associates for ractl10L111t not to amendmentts to be exceed and be approved by the City Manager, for a total amount of $600.00 for cont authorization of $7,468.00. FINANCIAL SUMMARY $208,250.00 of CDBG federal funds was approved and incorporated into the FY 1997-98 budget for these sidewalk and handicap access ramps improvements. 13ACKGROtIND/DISChSSION "I'he 1997-1998 CDBG Projects are for sidewalk installation on Golden Springs Drive and on Diamond liar Boulevard and for handicap access ramp installation at various locations along Brea Canyon Road a.nd Golden Springs Drive. Specifically, the sidewalk installation will be located on the south side of Golden Springs Drive between 21450 Golden Springs Drive and Gateway Center and on the north side Of Golden Springs Drive between Gateway Center and Copley Drive, On Diamond Bar Boulevard, d Bar Boulevard between Steep Canyon side\\�alk installation will be located on the east side of Diamon and Clear Creek Canyon. Location of handicap access ramps will be at the intersections of Brea Canvrn� Road at Pathfinder Road, Via Sorella, Glenbrook Drive, and Lycoming Street and at the ntersection ol' Golden Springs Drive and El Encino. See attached map for detailed locations. nn January 26, 1998 the Public Works Division solicited proposals for Professional Design Services and Professional Construction Administration/Inspection Srvices for werereceivedgo n CDBG Sidewalk and Handicap Access Ramps Projects. Five (5) proposals February 6, 1998 from Charles Abbott Associates, Dewan, Lundin &Associates, GFB-Friedrich &. Associates, Hall & Foreman and RKA Engineers. the firms. were asked to identify rk an For the professional design services, tfi ations and pf cost estimates. specific tasks proposed in preparing construction plans and spec ed and compared and Hall &Foreman Inc. was Based on the responses, the proposals were review determined to be the most qualified proposer. Included in their proposal are the following: notification and coordination of utilities, base plans made for the construction of handicap ramps topographic survey and sidewalks, specifications and details meeting current ADA requirements, locating" utility and other features and traffic control. Fees for this design services ranged from S4.092 to $12,225 Staff proposes to award the professional design services contract to Hall & Foreman, Inc for an ai­1101-int not to exceed 54,755.00_ For the professional construction administration/inspection services, the firms were asked to identify the scope of work proposed identifying the anticipated number of hours per day to provide adequate oversight and observation. Based on these responses, the five proposals were reviewed and compared and GFB-Friedrich & Associates was determined to be the most qualified al is six hours of construction inspection/oversight for the proposer, Included in their proposkl anticipated 15 days of construction, preparation of daily and weey reports for construction hrogress and constnaction administration. Fees for this construction administration/inspection services ranged from 54 130 to $13,034 GFB-Friedrich's hourly inspection rate is $53.00 compared to the other consultants' range ol' S40 to S75. Staff proposes to award the professional construction administration/inspection services contract to GFB-Friedrich &Associates for an amount not to exceed $6,868.00. Both I lall & Foreman, Inc. and GFB-Friecirich & Associates have complied with all CDBG re�,ulations and has si(,neci the attached CDBG Consulting Services Agreement. l'rcourec/ l . 1 uid G. LiulRose Maneln Carol Herrera Mayor Wen Chang Mayor Pro Tem Eileen R. Ansari Council Member Robert S. Huff Council Member Deborah H. O'Connor Council Member Recycled paper January /-k City of Dil fond Bar 21660 E. Copley Drive, Suite 10C iamond Bar, CA 91765-4177 (909) 860-2489 • 909) 861-3117 Internet: http://ww".ci.diamond-bar.ca City online (BBS): (909) 8645463 SUBJEC Request for Proposal for Design a nspection Services for 1997-1998 CDBG Sidewalk and H: icap Access Ramp Project. To On -C Civil Engineering Firms: 1. T RODUCTION The City Diamond Bar Public Works Division is ,esting proposals for design and inspectic services for the 1997-1998 CDBG Sidew and Handicap Access Ramp project i )iamond Bar. A list of all locations for sI -ted work is attached in Appencli A. The imp vements required for the project will upg' i,` ' existing street intersections to walk areas sting side current \ [)A standards providtsg hov ding for safeandicap access tanf d�contuous pedestrian a c ess comply \� ith ADA requtreme p within unimproved parkways. The projcct is a Federally funded 1997-1998 Community Development Block Grant (CDBG) All requirements and agreements, please ,ee attached, must be met, signed and Inc]uded in the proposal package. 11. SCOPE OF WORK The Citv requires the services of a professional civil en<gineering consultant firm to design the projects for the areas as noted under the Introduction. The consultant firm shall prepare construction plans, specifications and cost estimates for the project. The proposal shall identify each task to be included as part of the project. At a minimum these tasks shall include. 1) Conduct a utility search for all utilities within the proposed project limits. Review the location of the existing utilities, surface and subsurface structures and proposed improvements. If the proposed improvements interfere with existing utilities, the consultant shall make the necessary arrangements. .7 Page 2 97-98 CDBG January 26,1998 2) The Consultant shall prepare plans and specifications for the sideN handicap access ramp improvements as noted under the Introduct improvement plans shall have typical plan view and sections to fit sheets. Ramps shall call out appropriate lengths and slopes to me' requirements. The bid specifications shall be submitted on 3 112 inch floppy dis format. The Consultant shall prepare and submit a cost estimate in a tabs item showing quantity, unit price and total cost. All estimate bac sheet shall also be submitted. and The x 11" SDA Microsoft Word 6.0 form for each construction Ip calculations by plan The City also requires the services of a professional civil engineering coritant firm to provide constniction i17s1)ection/adrninistration for the projects within areas as noted under th . itroduction. The proposal shall identify each task to be included as part of the project v a minimum these tasks shall include: i) Construction oversight for the duration of the project. Number ( ): hours anticipated for adequate observation and inspection shall be identified. 2) The Consultant shall prepare and submit daily logs and weekly reports. 3) The Consultant shall review contractor's invoices and forward to the City for approval. Review and processing of any change orders shall also be made by the Consultant. 4) The Consultant shall complete final inspections and recommend approval to the City. Final inspections shall include the preparation and inspection of punch list items. III. CITY SUPPORT I) Reproduction of final construction plans and specifications for advertising. IV. PROPOSED FORMAT AND CONTENT Response to the City's Request for Proposal should provide the following information: I) Project Team 2) Firm's Experience with CDBG projects �� e3 91�9�CD�G .Ianuaiy 26,1998 3) Project Scheduling 4) Resource Requirements and Fee Schedule 5) CDBG Professional Services Agreement - must be signed and included 6) Insurance - CDBG specific V. SUBMITTAL OF PROPOSALS Four (4) copies of the proposal shall be presented in a sealed envelope marked "DO NOT OPEN - PROPOSAL" and addressed to: N'lr. David G. Liu City of Diamond Bar, Department of Community and Development Services 21660 East Copley Drive, Suite 190 Diamond Bar, CA 91765-4177 The proposals shall be delivered by 3:00 p.m. on Friday, February 6, 1998. VII. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of anv contract Fnrthermnre the City recarvec the rivht to raiact anv nr all nrnnnenle cnlhmittarl• nn11 nn APPENDIX A SIDEWALK IMPROVEM lT DESCRIPTION East side of Diamond B Blvd., between Steep Car and Clear Creek Canyc SOUTH side of Golden Sp s Dr., betveen21450 Gok Sprgs. and Copley Dr EXISTING CURB HlIG 8" STREET LENGTH AVAILABLE PARKWAY PROPOSED SIW WIDTH Diamond Bar Boulevar 930 ft 8 ft 8 ft Golden Springs Drive 3500 ft 8 ft 8 ft ADA RAMPS INl'F_R.S'I^'C77ON CORNER EXI 71N RAMP? Brea Canvon Rd/Pathfindci 3. + SE y y Brca Canvon Rd / Via Sor i -- NE — - — S E - --i Brca Canvon Rd/Glenbrool it NW - --- - - - - = I --- — ----- SW I f," ---- - 8., N y 8" 8" y g" Brca Cam_•on Rd/Lvcominr t NW NE y y y y 8„ S W 8.. --t SE 81, - -EI Encino/Golden Springy - ---- - NW N E SE 8" N 81, - g„ - N AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSULTING DESIGN SERVICES THIS AGREEMENT is made as of March 17,1998 by and between the City of Diamond Bar, a municipal corporation ("City") and Hall & Foreman. Inc.. ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated January 26, 1998. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" and Exhibit "C" the Consultar;t's Response, dated February 6. 1998 and March 10. 1998 to the City's Request for Proposals. B. Level of Sevxxsfrime of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect March 17. 1998, and shall continue until full and final completion of said project described in Exhibit "A" and Exhibit "B" to the satisfaction of the Agency, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "C." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Four Thousand One Hundred and Thirty dollars (S 4 130.00 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manage Consultant: City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 91765-4177 Hall & Foreman, Inc. 203N. GoldenCirccleDrive, Ste. 300 Santa Ana, CA 92705 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by tins Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of S 1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, 2 omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall ,submit to City (1) insurance certificates indicating compliance with the minimum worker's compemsatian insurance roquiraurnts above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. t0. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination. of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agit, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, sex, color or national origin. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CITY setting forth the provisions of this non-discrimination clause. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. D. The consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. E. The CONSULTANT will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor, or 4 pursuant thereto, and will permit access to his books, records and accounts by the CITY and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. F. In the event of the CONSULTANTS ran -compliance with the equal opportunity clauses of the Agreement or with any such rules, regulations or orders, this Agreement may be cancelled, terminated, or suspended in whole or in part and the CONSULTANT may be declared ineligible for further government contrails in accordance with procedeu+es m6oriwd in Executive Order 11246 of September 24, 1965, or by Wile, regulation, or as otherwise provided by law. G. The CONSULTANT will include the provisions of paragraphs (a) through (i) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONSULTANT will take such action with respect to any subcontract or purchase ceder as the CITY may direct as a means of enforcing such provisions including sanctions for non-compliance; provided, however, that in the event the CONSULTANT becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such directions by the CITY, the CONSULTANT may inquest the United States to enter into such litigation to protect the interests of the United States. 16. Civil Rights Act of 1964. Under Title VI of the Civil Rights Act of 1965, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 17. Section 109 of the Housing and Community Development Act of 1974. No person in the United Sates shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. 18. Age Discrimination Act of 1975 and Rehabilitation Act of 1973. Any prohibition against discrimination of the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply to any such program or activity. 19. "Section 3" Compliance in the Provision of Training, Employment and Business Opportunities. A. The work to be performed under this Agreement is on a project assisted under a program providing direct federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contract for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. B. The parties to this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Agreement. The parties to this Agreement certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. C. The CONSULTANT will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, in any, a notice advising the said labor organization of workers' representatives of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization of workers' representatives of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. D. The CONSULTANT will include this Section 3 clause in every subcontract for work in corridor with the project and will, at the direction of the applicant for or recipient of federal financial assistance, take appropriate action pursuant to the subocntract upon a finding that the subcontractor is in violation of regulations under 24 CFR Party 135 will not let any subcontract unless subcontractor has first provided him with a preliminary statement of ability to comply with the requirements of these regulations. E. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successes, and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractor, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. 20. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 21. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreemment, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 22. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 6 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing ply in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 25. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 26. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the applicable Federal, State and local laws, ordinances, regulations and directives as they pertain to the performance of this agreement. 27. Counterparts. This Agit may be cxecutod in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 28. County Lobbying Certification. The CONSULTANT certifies that: (A) It is understood that each person/entity/fum who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 93-0031) and: (B) That all persons/entity/firm who seeks a contract with the Community Development Commission shall be disqualified therefrom and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named fir fails to comply with the provisions of the County Code. 29. Lobbying Certification. The CONSULTANT certified that: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of any Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office of employee of emplo5w of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the CONSULTANT shall complete and submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with its instructions. (C) The CONSULTANT shall require that the language of this certification be included in all subcontracts and that all subcontractors shall certify and disclose accordingly. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agrewmrit. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 31. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR City Clerk Approved as to form: By: City Attorney "CONSULTANT" By: Its: C:Ww\oonu-wu\9697odbg.h&f Mayor February 5, 1998 P198-191 Mr. David G. Liu Department of Community and Development Services City of Diamond Bar 21660 East Copley Drive, Suite 190 Diamond Bar, California 91765-4177 ISubject: 1997-98 CDBG Sidewalk and Handicap Access Ramp Project IDear Mr. Liu: y 7 IL IL Hall & Foreman, Inc. has been providing the City of Diamond Bar on-call engineering services for the past three years. We have proven our dedication to providing the city with high quality professional plan checking and inspection services. We are very familiar with the city infrastructure, city staff and your dedication to cost effective engineering design. Our design team is very familiar with CDBG and ADA requirements. Mr. Stowell, the Project Manager, provided inspections services for the 1996-97 CDBG Handicap Access Ramp Project. Our proposal includes a comprehensive approach, a proposed scope of services and a not to exceed fee estimate as requested in your Request for Proposal dated January 26, 1998. The project includes design, construction administration and inspection of: Sidewalk Improvements • Diamond Bar Boulevard -East side of Diamond Bar Blvd., between Steep Canyon and Clear Creek Canyon • Golden Springs Drive - South side of Golden Springs Drive between 21450 Golden Springs and Copley Drive 203 North Golden Circle Drive, Suite 300 Santa Ana, California 92705-4010 Tel 714/664-0570 Fax 714/664-0596 ■®�� Hall & Foreman, Ince d 5ivl! Engi�ieering • Plann ILi • S�,r.r,,n�; • P,_:: c V,"),,., February 5, 1998 P198-191 Mr. David G. Liu Department of Community and Development Services City of Diamond Bar 21660 East Copley Drive, Suite 190 Diamond Bar, California 91765-4177 ISubject: 1997-98 CDBG Sidewalk and Handicap Access Ramp Project IDear Mr. Liu: y 7 IL IL Hall & Foreman, Inc. has been providing the City of Diamond Bar on-call engineering services for the past three years. We have proven our dedication to providing the city with high quality professional plan checking and inspection services. We are very familiar with the city infrastructure, city staff and your dedication to cost effective engineering design. Our design team is very familiar with CDBG and ADA requirements. Mr. Stowell, the Project Manager, provided inspections services for the 1996-97 CDBG Handicap Access Ramp Project. Our proposal includes a comprehensive approach, a proposed scope of services and a not to exceed fee estimate as requested in your Request for Proposal dated January 26, 1998. The project includes design, construction administration and inspection of: Sidewalk Improvements • Diamond Bar Boulevard -East side of Diamond Bar Blvd., between Steep Canyon and Clear Creek Canyon • Golden Springs Drive - South side of Golden Springs Drive between 21450 Golden Springs and Copley Drive 203 North Golden Circle Drive, Suite 300 Santa Ana, California 92705-4010 Tel 714/664-0570 Fax 714/664-0596 Mr. David G. Liu City of Diamond Bar February 5, 1998 P198-191 ADA Ramps • Brea Canyon Road/Pathfinder, SE corner • Brea Canyon Road/Via Sorella, NE/SE corner • Brea Canyon Road/Glenbrook Drive, NW/SW corner • Brea Canyon Road/Lycoming Street, NW/NE/SW/SE corner • El Encino/Golden Springs. NW/NE/SE corner Our team is ready to begin immediately. We look forward to meeting with you to discuss the project in greater detail. Yours truly, HALL & FOREMAN, INC. JJo . Bourgeois, P.E. Ex cutive Vice President/Principal Mark Stowell, P.E. Project Manager AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSULTING CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES THIS AGREEMENT is made as of March 17,1998 by and between the City of Diamond Bar, a municipal corporation ("City") and GFB-Friedrich & Associates ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated January 26, 1998. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated February 6. 1998 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect March 17. 1998, and shall continue until full and final completion of said project described in Exhibit "A" and Exhibit "B" to the satisfaction of the Agency, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Six Thousand Eight Hundred and Sixty Eight dollars ($6 868.00 . 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Consultant: City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 91765-4177 GFB-Friedrich & Associates 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Amt, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, 2 omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the Provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for seryices satisfactorily rendered Prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to rare, color, creed, religion, sex, marital status, national origin, ancestry, age, physical. or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, sex, color or national origin. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CITY setting forth the provisions of this non-discrimination clause. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. D. The consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. E. The CONSULTANT will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor, or 4 pursuant thereto, and will permit access to his books, records and accounts by the CITY and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. F. In the event of the CONSULTANT'S non-compliance with the equal opportunity clauses of the Agreement or with any such rules, regulations or orders, this Agreement may be cancelled, terminated, or suspended in whole or in part and the CONSULTANT may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation, or as otherwise provided by law. G. The CONSULTANT will include the provisions of paragraphs (a) through (f) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONSULTANT will take such action with respect to any subcontract or purchase order as the CITY may direct as a means of enforcing such provisions including sanctions for non-compliance; provided, however, that in the event the CONSULTANT becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such directions by the CITY, the CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States. 16. Civil Rights Act of 1964. Under Title VI of the Civil Rights Act of 1965, no person shall, on the grounds ofrace, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 17. Section 109 of the Housing and Community Development Act of 1974. No person in the United Sates shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. . 18. Age Discrimination Act of 1975 and Rehabilitation Act of 1973. Any prohibition against discrimination of the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation. Act of 1973, shall also apply to any such program or activity. Opportunities. 19. "Section 3" Compliance in the Provision of Training, Employment and Business A. The work to be Performed under this Agreement is on a project assisted under a program providing direct federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contract for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. B. The parties to this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Agreement. The parties to this Agreement certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. C. The CONSULTANT will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, in any, a notice advising the said labor organization of workers' representatives of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization of workers' representatives of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. D. The CONSULTANT will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of federal financial assistance, take appropriate action Pursuant to the subcontract upon a finding that the subcontractor is in violation Of regulations under 24 CFR Party 135 will not let any subcontract unless subcontractor has first provided him with a preliminary statement of ability to comply with the requirements of these regulations. E. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractor, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. 20. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 21. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 22. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. C 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 25. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 26. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the applicable Federal, State and local laws, ordinances, regulations and directives as they pertain to the performance of this agreement. 27. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 28. County Lobbying Certification. The CONSULTANT certifies that: (A) It is understood that each person/entity/fum who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 93-0031) and: (B) That all persons/entity/firm who seeks a contract with the Community Development Commission shall be disqualified therefrom and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named fir fails to comply with the provisions of the County Code. 29. Lobbying Certification. The CONSULTANT certified that: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of any Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (B) If any fiords other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office of employee of employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the CONSULTANT shall complete and submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with its instructions. i7 (C) The CONSULTANT shall require that the language of this certification be included in all subcontracts and that all subcontractors shall certify and disclose accordingly. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 31. Exhibits. Allexhibits referred to in this Agreement are incorporated herein by this reference. written above. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first "City" ATTEST: CITY OF DIAMOND BAR By: By. City Clerk Mayor Approved as to form: By: City Attomey "CONSULTANT" By: Its: CAr0-\ 0n"ctA9697cdbg.h&f 6 GFB-FRIEDRICH & ASSOC., INC. CONSULTING CIVIL ENGINEERS Exhibit "B" CONSULTANT'S RESPONSE February 6, 1998 Mr. David G. Liu Department of Community and Development Services City of Diamond Bar 21660 East Copley Drive, Suite 190 Diamond Bar, CA 91765-4177 Subject: Proposal to Provide Design and Inspection Services for 1997-98 CDBG Sidewalk and Handicap Access Ramp Project. Dear Mr. Liu: GFB-Friedrich & Assoc., Inc. (Consultant) is pleased to submit the following proposal to provide design and inspection services for the subject project. This project will be based on the sites selected by the City of Diamond Bar which are listed in Appendix A of Exhibit "A." The project includes a total of 4,430 linear feet of 8' -wide sidewalk and 12 handicap access ramps. This project is Federally -funded by a 1997-98 Community Development Block Grant (CDBG). The improvements required for the project will upgrade existing street intersections to current ADA standards providing handicap access to existing sidewalk areas and to comply with ADA requirements providing for safe and contiguous pedestrian access within unimproved parkways. The City requires the services of a professional engineering consultant firm to design selected projects. Following is the scope of work by Consultant that is required to properly complete the project. The Consultant understands that Appendix B of the bid documents, "Community Development Block Grant Requirements," will be supplied by the City Manager's office. 1. Meet with City prior to beginning of work to discuss background, scope, objectives, problems with past projects, and other pertinent details of the project. 6529 RIVERSIDE AVENUE • SUITE 230 • RIVERSIDE, CALIFORNIA 92506 (909) 781-0811 • FAX (909) 781-8435 Mr. David G. Liu February 6, 1998 Page 2 2. Collect and review all existing information pertaining to this project, including the available street improvement and utility plans. 3. Conduct a utility search for all utilities within the project limits. Review the location of the existing utilities, surface and subsurface structures and proposed improvements. If the proposed improvements interfere with existing utilities, arrange to have potholes taken by the utility company. If the utility company has prior rights, potholes shall be excavated as negotiated extra work by a contractor secured by Consultant. 4. In conjunction with Item 3 above, conduct field review to visually identify any utilities that interfere with proposed facilities and to look for locations where handicap ramps may require special consideration. 5. Consultant shall prepare plans and specifications for the sidewalk and handicap access ramp improvement projects noted in Appendix A of Exhibit "A." Improvement plans shall have typical plan view and sections to fit 8'/2 "x 11 " sheets. Ramps shall call out appropriate lengths and slopes to meet ADA requirements. Bid specifications shall be submitted on 3-1/2 inch floppy disks in Microsoft Word 6.0 format. Consultant shall prepare and submit a cost estimate in a tabular form for each construction item showing quantity, unit, unit price and total cost. All estimate back-up calculations by plan sheet shall also be submitted. 6. The Consultant shall be responsible for assuming that any and all information, normal and customary activities associated with design practices are incorporated. The City is not responsible for any additional costs that may be incurred by the consultant to provide the services requested unless the scope of work is specifically modified by the City, with the exceptions noted above. City requires the services of a professional civil engineering consultant firm to provide construction inspection/administration for the projects listed in Appendix A of Exhibit "A." Consultant will provide the following tasks. 1. Construction oversight for the duration of the project. Consultant estimates that 15 working days at 6 hours per day will be required for adequate construction observation and inspection. Mr. David G. Liu February 6, 1998 Page 3 2. Consultant will prepare and submit daily logs and weekly reports. 3. Consultant will review contractor's invoices and forward to City for approval. Review and processing of change orders will also be made by Consultant. 4. Consultant will complete final inspections and recommend approval to City. Final inspections will include preparation and inspection of punch list items. City supwrt 1. Provide existing street and utility plans and geotechnical reports in City's possession. 2. Reproduction of final construction plans and specifications for advertising. PROJECT SCHEDM ING Notice to Proceed Locate Existing Plans Utility Research Field Review Complete Design Complete Estimate Complete Specifications and Bid Documents Submit Plans and Specifications for Review Complete any Required Revisions Submit Revised Plans and Specifications to City for Bidding Start Construction Administration/Inspection February 17, 1998 February 18 - February 23, 1998 February 18 - February 23, 1998 February 24 - February 25, 1998 February 26 - March 6, 1998 March 2 - March 6, 1998 March 2 - March 11, 1998 March 12, 1998 March 26 - March 27, 1998 March 30, 1998 When Required If potholing is necessary or any utilities require relocation, the above schedule will be lengthened accordingly. We propose that John Friedrich, P.E., President and General Manager, be the Project Manager/ Project Engineer. Mr. Friedrich has twenty-five years of professional experience, eighteen of which have been as a consultant. In addition to the preparation of plans, specifications and bid documents, and cost estimate, Mr. Friedrich will be responsible for the quality of the design products prepared in our office. He will also be responsible for managing the in-house staff, for being the main contact with the client, attending project meetings, and for completing the project on-time and within budget. Mr. Friedrich will manage the construction phase of the project and will oversee the field observation services. Mr. David G. Liu February 6, 1998 Page 4 Assisting Mr. Friedrich, will be George Wells, AutoCAD Designer. Mr. Wells has been on Consultant's staff for the past year. He is an experienced designer and can draft with AutoCAD or by hand. Mr. Wells has previously worked with John Friedrich and Don Bergh at other consulting firms. Proposed as Technical/Quality Assurance Advisor is Don Bergh, P.E., Civil Engineer. Mr. Bergh has been on Consultant's staff since mid-1992. He has considerable street rehabilitation and sidewalk/handicap ramp design experience. He will assist the project team by reviewing the completed plans, specifications and estimate for quality and accuracy. He will, in effect, provide a "second opinion." Field observation and inspection services will be provided by Mr. Spencer Gray, P.E. or by a staff member from Rancho California Consultants. Consultant will obtain concurrence from City for the field inspector to be used on this project. If any surveying is needed, Consultant proposes to use Terry & Associates of Calimesa. Under the direction of Neal Terry, L.S., Terry & Associates has provided surveying to Consultant since 1988. Their work would be considered additional work under this proposal. Consultant proposes to use SAF -r -DIG for any potholing that might be necessary. They have locations in several areas around Southern California including Riverside. SAF-r-DIG's work would be considered additional work under this proposal. A Company Profile and resumes of Consultant's Key Personnel are attached to this proposal for your review. Don Bergh has the bulk of Consultant's experience with CDBG projects. During the two years that he was the Deputy City Engineer in Moreno Valley, he administered their CDBG projects each of those years. Those projects included sidewalks and local drainage improvements. Mr. Bergh will provide technical backup and a quality assurance review for this project; particularly with respect to ADA requirements A list of street design projects that have previously been completed by Consultant's staff is attached to this proposal. Many of the projects listed included sidewalks and handicap ramps. Mr. David G. Liu February 6, 1998 Page 5 Consultant does not anticipate the need to add additional staff to work on this project, or to use subconsultants other than for those special situations listed herein. The time and materials "not -to -exceed" fee for this project is estimated as follows: Design Phase Labor $ 3,840 00 Design Phase Outside Costs 252.00 Construction Phase Labor 6,768.00 Construction Phase Outside Costs l()0,00 TOTAL PROJECT FEE $10,960.00. Consultant proposes to invoice monthly for work completed during the previous month. -duplication, printing, binding, film and Reimbursable outside costs such as blueprinting, photo photo development, courier service, etc. will be invoiced at our vendor cost. A suggested budget for outside costs is given above. Subconsultants, if any, will be invoiced at subconsultants fee plus ten percent (10%). Additional required work that is not included in the Scope of Work will be invoiced per Consultant's "Schedule of Hourly Rates, " attached hereto as Exhibit Wor " Such additional wo shall be negotiated and shall not commence without authorization from Crk ity. THIS AREA INTENTIONALLY LEFT BLANK Mr. David G. Liu February 6, 1998 Page 6 Consultant appreciates being given the opportunity to submit this proposal. If this proposal meets with City's approval, Consultant will be pleased to enter into a formal agreement to execute the work. Sincerely, GFB-FRIEDRICH & ASSOC., INC. (Consultant) /JohnFriedrich, P.E. President attachments: Exhibit T- - Schedule of Hourly Rates Company Profile Resumes Related Experience Agreement for CDBG Consulting Services Insurance Forms JAF W N1 � +�o y�Eww MSIR �3 � � � G � Sc b ♦ t � � it .t. '�i�2tE t/,tf� i� ._, T � FSP r� As TONER CANYON tA� � y � On. 1T V��� � JrtY �.: k ��'S a s.L; �,2i YF �• � t s�/��] *� �y ¢i 3�/`!�3. ,yam' Oa Cr— <C Q U LLJ— YDA > � •`��'>'3 � aaoi<k � � `•� � �,a�-^;+sem. �� b'�b��s a $ 52 O `hil ON• vtFF DR �. ;. .R � � - a �3'� n y cS 3 NO O J y af' o e 'fi 1d 3q �' Y• fl` � J" ... brl a O *xuns � N01 � e B � " O '� r. res c°$` ryw r+- 2a J` p E �"p sod OpP�y� SYN � 4 vhf f S � 3JNbliO �a oao r wswsNI by Qo Q 60�lNpANVJ tic y0 `H'Osow,x _ry , - w3MYlSa.: •Y e ;yt_. d. J` p E �"p sod OpP�y� SYN � 4 vhf f S � 3JNbliO CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO1Q TO: Honorable Mayor and Members of the City Council MEETING DATE: March 17, 1998 REPORT DATE: March 10, 1998 FROM: Terrence L. Belanger, City Manager TITLE: CDBG PROJECT AMENDMENT - ADA COUNTERS AT CITY HALL SUMMARY: In January 1998 the City Council approved projects for the 1998-99 CDBG Program Year. One of the projects that was approved was the remodeling/construction of the public counters at City Hall to meet the Americans with Disabilities Act (ADA) requirements. The City has the opportunity to remodel the counters of Suite 190, prior to the beginning of the 1998-99 budget year. The counter project is a Public Works category project. The City currently has $11,000 in unallocated (reserved) CDBG funding from the current fiscal year (1997-98). RECOMMENDATION: It is recommended that the City Council approve CDBG funding for the 1997-98 Program Year for ADA Accessible Counters in City Hall and allocate $10,000 for design and construction. LIST OF ATTACHMENTS: _ Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been _ Yes —No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority x Yes —No 3. Has environmental impact been assessed? N/A — Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes x No Report discussed with the following affected departments: REVIEWED BY: MDeputyCity Terrence L. Belan�e o ellee A. Fritzal City Manager nager Assistant to the City Manager AGENDA REPORT CITY OF DIAMOND BAR AGENDA NO. O TO: Terrence L. Belanger, City Manager MEETING DATE: March 17, 1998 REPORT DATE: March 11, 1998 FROM: James DeStefano, Deputy City Manager TITLE: Award of Contract for On- Call Landscape Architectural Services. SUMMARY: The City has utilized landscape architectural consultant services on an as -needed basis since 1993. The previous contract has expired necessitating the need to enter into a new contract to secure these services for the City. Staff has requested, received and evaluated proposals. RECOMMENDATION: It is recommended that the City Council authorize the Mayor to enter into a two year professional services agreement with Purkiss Rose -RSI to provide as -needed landscape architectural services. LIST OF ATTACHMENTS:X Staff Report _ Resolution(s) _ Ordinances(s) X Agreement(s) Other _ Public Hearing Notification _ Bid Specification X Proposals (on file in City Clerk's Office) EXTERNAL DISTRIBUTION: Purkiss Rose -RSI SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _Yes X No Report discussed with the following affected departments: REVIEWED BY: Terre ce . Belan City Manager 4At-ll - P J e De Stefan Deputy City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: March 17, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract for On -Call Landscape Architectural Services. ISSUE STATEMENT: Shall the City secure the services of qualified professionals to provide as -needed landscape architectural services. RECOMMENDATION: It is recommended that the City Council authorize the Mayor• to enter into a two year professional services agreement with Purkiss Rose -RSI to provide as -needed landscape architectural services. BACKGROUND: Since 1993 the City has utilized professional consultants to provide on-call landscape architectural services to the City. The City has previously utilized landscape architects for design services related to park signs and review of landscape and irrigation plans submitted by developers. The use of consultant services is necessary to assist staff with as -needed landscape and irrigation plan check services, specifically to review submittals for compliance with the City's Water Efficient Landscape Regulations (Resolution 92-66), minor park and median enhancements, construction observation, field inspection services and related assignments. Services necessary as a result of development applications are paid by the City from developer deposited funds. Services requested for City projects are paid from budgeted funds and may include the use of CDBG, Quimby, Prop "A" or other identified funding sources. Proposals to provide "as needed" landscape architectural services were requested from thirteen firms. Proposals were received from six firms in December 1997. The proposals were carefully reviewed by staff members of the Community Services and Planning Divisions. Services were proposed with rates ranging from $65.00 to $150.00 per hour for landscape architects and principals. Based upon a review of our service needs, proposals, fees, interviews, and previous knowledge, staff recommends the retention of Purkiss Rose -RSI as the best qualified firma Purkiss Rose - RSI is currently completing the Parks Master Plan project for the City. The recommended consultant proposes a fee schedule of $65.00 to $110.00 per hour for the requested services. PREPARED BY: James DeStefano Deputy City Manager ATTACHMENTS: Agreement and Proposal CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of . 1998 by and between the City of Diamond Bar, a municipal corporation ("City") and Purkiss-Rose-RSI , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A". B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are on an "As Needed" basis for Landscape Architectural Review Services as described in Exhibit "A" B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect March 17. 1998 , and shall continue until March 17. 2000 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper monthly invoices in the form specified by City. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: Consultant: City Manager Stephan Rose City of Diamond Bar Purkiss-Rose/RSI 21660 East Copley Drive 219 N. Harbor Blvd. Suite 100 Fullerton, CA 92632 Diamond Bar, California 91765-4177 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially C: NMACONTRAMPURKROSE.99 Page 2 cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall Q\WP5I\CONrRAMPURKRosE.9A Page 3 avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. CAWP51\CONTRAMPURKROSE98 Page 4 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This herein by specific reference, represent thh and City. This Agreement supersedes al. agreements. This Agreement may not be except in a writing signed by the parties on behalf of the City will only be valid attested by the City Clerk. Agreement, and any other documents incorporated : entire and integrated agreement between Consultant prior oral or written negotiations, representations or amended, nor any provision or breach hereof waived, which expressly refers to this Agreement. Amendments if signed by the City Manager or the Mayor and 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. CAVP51\CONTRAMPURKKOSE.98 Page 5 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: City Clerk 0 Mayor Approved as to form: "CONSULTANT" By: City Attorney By: Its: Q\vml\coN nACllruxBxosE.9s Page 6 A PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES "AS -NEEDED" SERVICES CITY OF DIAMOND BAR PURKISS ROSE -RSI 801 N. HARBOR BOULEVARD FULLERTON, CA 92832 FAX: (714) 871-1188 (714) 871-3638 DECEMBER 1, 1997 purkisserose -rsi December 1, 1997 Mr. James DeStefano, Deputy City Manager and Bob Rose, Community Services Director City of Diamond Bar - 21660 E. Copley, Suite 100 Diamond Bar, CA 91765 twvt `,6<, Subject: REQUEST FOR PROPOSAL TO PROVIDE "AS NEEDED" LANDSCAPE ARCHITECTURAL REVIEW SERVICES Dear Jim and Bob: We have enjoyed our relationship with the City of Diamond Bar over the last couple of years and appreciate the opportunity of being considered to provide the City of Diamond Bar with "as -needed" landscape architectural services again. As with the City of Diamond Bar, we are currently on long term contracts with the Anaheim Redevelopment Agency, City of Anaheim Community Services Department, City of Huntington Beach Community Services Department, City of Los Angeles Department of Recreation and Parks, County of Los Angeles Parks and Recreation Department. Most recently we were selected to provide similar services to the City of Long Beach. Every workday we use "AB 325 or specific water efficient programs and regulations. We are very aware of these requirements and in fact have helped write landscape and irrigation design guidelines. We are currently working with many cities and school districts in'the development of park design and construction standards. This takes into account all ADA and CPSC requirements and recommendation as well as durability and maintenance. We have also evaluated existing park systems for their overall and playground ADA compliance and set up transition plans. This experience has made us very aware of all design and installation requirements. With 32 years of Landscape Architectural and Park Planning experience we feel very comfortable with the Scope of Work identified in the Request for Proposal. We look forward to working with you and the City of Diamond Bar again. Our close proximity to the City of"Diamond Bar, desire to become an""extension of your staff" and successful past and current history providing similar services will prove to be an asset to the City of Diamond Bar. If you have any questions or want to set up an interview, please call. Sin Stephan �.S.L.A. Landscape Architect �- Landscape Architecture Recreation and Park Planning 801 north Harbor Boulevard Fullerton. California 92832 PAX: (714) 871-1188 (714) 871.3638 "As -Needed" Services, City of Diamond Bar A. PROJECT TEAM Effective management of the total planning effort is the key to the successful attainment of intended objectives. The following team has been selected based on our interpretation of the "as needed" services requested in the Request for Proposal. As prime consultant, Purkiss Rose -RSI Landscape Architecture, Recreation and Park Planning will assume full responsibility for coordination of the total services. Services will include assignment of planning responsibilities; client and community contact; scheduling of project tasks; the evaluation and interpretation of project requirements; park planning; AB 325 - Plan Check; review of water efficiency plans; compliance with ADA; inspection services; project management; overseeing development of the construction documents; and subconsultant coordination. Stephan Rose, Principal -in -Charge of Purkiss Rose -RSI, will act as the contractual representative of the firm and participate on the design team as needed. Steve contributes over 27 years experience in all facets of landscape architecture and park planning. Steve will facilitate the public input process, be a member of the design team and make public presentations. Steve is the Project Architect for "as needed" services for the City and County of Los Angeles. Jim Pickel, Principal at Purkiss Rose -RSI will serve as Project Manager. His responsibilities include the day to day running of all the projects that will be assigned to us. Jim has managed many public park projects and is familiar with the review and approval process. Jim is the Project Manager for "as needed" services for the Cities of Diamond Bar and Huntington Beach. His has 18 years experience in Landscape Architecture and park planning. As requested, the following projects have been presented to display Jim's good record of job completion. 1.) Plan check services for the City of Diamond Bar 2.) Park Planning for the City of Santa Fe Springs Example: Roller Hockey Rink for the City of Fullerton Example: Amerige Park 3.) Median Design or Inspection or Project Management for the City of Huntington Beach Example: Main Street and Jacquelyn Lane Purkiss Rose -RSI "As -Needed" Services, City of Diamond Bar A. PROJECT TEAM The City of Diamond Bar will have the complete support of our 12 -person office, and we will assign the necessary personnel as the project(s) require in order to meet deadlines. Rick Crane, with Crane Architecture Group, will be on the design team and will participate with the team on project that require architecture services such as restroom restoration and ADA Compliance. Rick has worked on many public recreation projects and is very aware of the submittal and review process. Rick is currently working with the design team on numerous interesting, similar park projects. Warren Repke, Principal with Norris-Repke, Consulting Engineers, will head up the civil engineering team. They will provide all civil, infrastructure, and utilities engineering. Warren has a lot of experience in park and ADA design and understands the importance of quality of play and safety. David Lo, Principal with Consolidated Engineering, will provide electrical engineering as needed. He will work with the design team to develop site, security and area lighting as needed for the project sites. David is very experienced in working on park projects and is currently working with the design team on numerous projects. Stan Spaulding, Horticulturist/Turf Specialist and Paul Webb, Agronomist, have been long time consultants to the design team. They bring expertise in horticulture and soil science. They have been involved in hillside and sport park development projects, and their input will be critical to the success of the landscape planting. Both of these specialists have many years experience in the horticultural field and are widely recognized for their expertise. We will augment our team on an as -needed basis. These additional consultants could include structural engineers, geotechnical, or other consultants with specialty experience. 4 Pur)dss Rose -RSI fi J "As -Needed" Services, City of Diamond Bar A. ORGANIZATION CHART We present our Organization Chart, as asked for in the Request for Proposal with the knowledge that we have the experience and can add to our subconsultant team based on the need of each project. The following displays the Organization Chart of the Design Team: City of Diamond Bar Community and Development Services Stephan Rose Landscape Architect Senior Principal Jim Pickel Principal Project Manager Production Manager Crane Architectural Group Norris-Repke, Civil Eng. Consolidated Eng., Electrical Eng. Stan Spaulding and RPW Services, Agronomist Other technical support as required Purkiss Rose -RSI Landscape Architecture, Recreation and Park Planner shall act as prime consultants and assume planning and scheduling responsibilities. They will formulated the design team and utilized subconsultants who can best address the needs of any specific or unique project. 5 Pur)dss Rose -RSI r., r R--RSUMIES "As -Needed" Services, City of Diamond Bar A. ORGANIZATION CHART ` Request for Proposal with the we present our Organization Chart, as asked for in the Req that we have the experience and can add to our subconsultant team based on the need knowledge of each project. The following displays the organization Chart of the Design Team: ' City of Diamond Bar Community and Development Services Stephan Rose Landscape Architect Senior Principal — i Jim Pickel Principal Project Manager Production Manager r Crane Architectural Group 1 Norris-Repke, Civil EnElectrical Consolidated Eng., Eng. Stan Spaulding and RPW Services, Agronomist other technical support as required r 'ss Rose -RSI Landscape Architecture, Recreation and Park Planner shall act as prime Punkt the r consultants and assume planning and scheduling responsibilities. anylspecif c or formulaanique design team and utilized subconsultants who can best address the needs o project. Purlciss Rose -RSI 5 RL' IJ V mIE' s "As -Needed" Services, CYty of Diamond Bar STEPHAN ROSE Principal -in -Charge, Purkiss Rose -RSI Landscape Architecture, Recreation and Park Planning EDUCATION: B.S. in Landscape Architecture, California State Polytechnic University, Pomona, California. A.A. in Architectural Technology, Orange Coast College. RESPONSIBILITIES: Mr. Rose's responsibilities are primarily in business administration, contractual services and design quality control. He participates as a member of the design team and acts as facilitator in the public input process. He also manages a wide range of projects from residential to large city-wide recreation and park master plans. EXPERIENCE: Stephan Rose has been with the firm since 1968. During this period he has participated in all areas of landscape architecture. Projects throughout Southern California include: Master Plan development for four parks in the San Bernardino mountains. New phase developments for Knott's Berry Farm. The project involved a 20 -acre entertainment park addition which included layout of rides, queue area, road treatment, hard surfaces, scenic layouts, lush planting, and irrigation. Urban planning for redevelopment of the Fullerton Central Business District. Design and development of Manzanita Heights Park, Courson Park, the 40 -acre Palms Park Master Plan and the 20 -acre Desert Sands Park in Palmdale, the 1991 community park award -winner. Mr. Rose also participated in the development of Hermosa Park, Old Town Park and Beryl Park West in Rancho Cucamonga. He was likewise involved in generating renovation concepts for all schools in the Rowland Unified School District. He participated in the formulation of specific guidelines for site improvements for Lockheed, Palmdale as well as the expansion of the Hughes Ground Systems, design for the Chevron Oil Field Research Corporate Headquarters in La Habra, renovation of Beckman Instruments in Fullerton, and the street median guidelines for the City of Brea. He was involved in the development of the Ten -Year Master Plan for the Big Bear Valley Recreation and Park District and the Parks Master Plan for the City of Diamond Bar. Mr. Rose was also instrumental in the development of the Twenty -Year Master Plan for the Cities of Temecula, Hermosa Beach, Diamond Bar and the Town of Yucca Valley. The process involved obtaining public input through workshops where Mr. Rose acted as facilitator. Projects in the private sector have included restaurants, hotels, hospitals, retail, senior housing, industrial and commercial parks, 7 Purldss Rose -RSI STEPHAN ROSE (continued) and recreation areas for multi -family housing projects. COAEWUNITY INVOLVEMENT: Stephan Rose has been involved in many community projects and organizations in Fullerton. He is the appointed landscape architect for the California State University Fullerton campus. He served as a Park and Recreation Commissioner and is currently a Fullerton Arboretum Commissioner. He is a past Chairman of the Arboretum Advisory Board and past chairman of the Fullerton Redevelopment Architectural Review Board. Currently, he is a member of the Advisory Board of Fullerton Community College and Golden West Community College and a board member of the Tree Society of Orange County. PROFESSIONAL AFFILIATIONS: • Member, American Society of Landscape Architects • Member, California Park and Recreation Society • Member, Southern California Municipal Athletic Federation • Professional Affiliate, American Institute of Architects REGISTRATION: Landscape Architect California #1513 Washington #669 "As -Needed" Services, GYty of Diamond Bar 8 Purkiss Rose -RSI "As -Needed" Services, City of Diamond Bar JIM PICKEL Principal, Purkiss Rose -RSI Landscape Architecture, Recreation and Park Planning EDUCATION: B.S. in Landscape Architecture, California State Polytechnic University, Pomona, California RESPONSIBILITIES: As a principal of the firm, Mr. Pickel is involved in office administration, contract project management and production management. He participates in presentation, client meetings, design development, construction documents and site observation. EXPERIENCE: Jim Pickel has been involved with project management, design development, working drawings and irrigation design for Purkiss Rose since joining the firm in 1984. He has completed projects ranging from public parks to commercial, industrial, and residential development. Prior to joining the firm, Mr. Pickel worked with Lawrence Reed Moline Ltd., Landscape Architects. As a project manager, Mr. Pickel worked on the development of large commercial sites, regional shopping centers, and malls, designing both interior and exterior spaces. He designed the Master Plan for the 20 -acre Bluff Top Park in Huntington Beach and the Huntington Beach Main Street Pedestrian Walkways. Mr. Pickel is the Project Manager for the Pier Plaza and South Beach Improvements in Huntington Beach. He designed the specific plan for Arovista Park, Brea, as well as the Master Plan for the 57 - acre Beckman Instruments Fullerton facility and was responsible for developing construction documents for phase one of the Beckman project. Mr. Pickel likewise prepared construction documents for Reid Park, City of Riverside, Amerige Park, City of Fullerton and participated in the design of the Master Plan for Rosita Park in Santa Ana. He also designed the Preliminary Master Plan for Stonehill Park in Dana Hills and Lugo Park in the City of Cudahy. He designed and prepared construction documents for the Astronomy and Nature Center Mile Square Park, City of Fountain Valley for the County of Orange. He was responsible for the design of Amtrak Station platforms and plazas, City of Fullerton and was project manager for the Pedestrian Bridge at the Amtrak Station. Mr. Pickel rewrote and finalized the design guidelines for the community of Aliso Viejo for the Mission Viejo Company. Mr. Pickel won a 1979 design award from the California Landscape Contractors Association in the category of large residential design. He has special interest in graphics and planning. COMMUNITY INVOLVEMENT: Mr. Pickel has been involved in numerous projects and organizations in Yorba Linda. He has served on the Board of Directors for the City of Yorba Linda Little League for the past nine years. Purkiss Rose -RSI JIM PICKEL (continued) Mr. Pickel is a past Parks and Recreation Commissioner for the City of Yorba Linda. Mr. Pickel is a Planning Commissioner for the City of Yorba Linda. He also serves on the Board of Directors for the California Parks and Recreation Society, District X. PROFESSIONAL AFFILIATIONS: • Member, California Park and Recreation Society. • Member, Southern California Municipal Athletic Federation. "As -Needed" Services$ City of Diamond Bar 10 Purldss Rase -RSI "As -Needed" Services, City of Diamond Bar CRANE ARCHITECTURAL GROUP Crane Architectural Group is a team of dedicated professionals providing architectural and planning services to a broad spectrum of the building industry, including governmental agencies and private developers. Crane Architectural Group is committed to design excellence and "Responsive Architecture." The firm's principal, Richard J. Crane, Jr., AIA, is an experienced professional, dedicated to quality architecture. As the principal of the firm, Mr. Crane believes in a "Hands -On Approach" to all phases of a project. His direct involvement throughout the project allows for more efficient communications between the client and the architect. Crane Architectural Group is actively committed to participating in many civic and professional organizations, including being a former chairman of the City of Fullerton Redevelopment Design Review Committee, the American Institute of Architects, AIA, the International Conference of Building Officials (I.C.B.O.), Fullerton Heritage, the American Planning Association (A.P.A.), and the Rotary Club of Fullerton. As a growing service oriented architecture and planning firm, we are proud of our past accomplishments and look forward to new challenges. Crane Architectural Group provides full service architecture and planning services that include land planning, site analysis, programming, feasibility studies, ADA Studies, construction cost estimating, building design, construction documents, governmental processing, project bidding and negotiation, and construction contract administration and observation. Services provided through our consulting professional and engineers include civil engineering, M.P.E. engineering, commercial kitchen design, structural engineering, acoustical engineering and landscape architecture. 11 Purkiss Rose -RSI RICHARD J. CRANE, AIA Principal, Crane Architectural Group EDUCATION: Bachelor of Architecture, California State Polytechnic University, Pomona, CA Associate of Arts in Business Management, Cerritos College, Norwalk, CA SUMMARY OF EXPERIENCE: Upon graduation from Cal Poly Pomona's Architecture Program, Mr. Crane was employed for many years with Thomas Maurer AIA & Associates. With this firm, Mr. Crane advanced from Project Manager to Design Administrator and finally Vice President. At this point he was responsible for many phases of architecture including programming, budgeting, planning, design, construction document preparation, contract administration, and general office management. Upon leaving TMA and for four years following, Mr. Crane was a principal partner in the architectural firm of Belair- Crane Design Group. As principal of this firm, Mr. Crane was responsible for all phases of architecture. Today, as principal of his own firm, Mr. Crane utilizes his experience to provide architectural services for many different types of projects, including governmental and private development. COMMUNITY INVOLVEMENT: • City of Fullerton Redevelopment Design Review Committee, Past Chairman • Rotary Club of Fullerton, Active Member, Fullerton Heritage "As -Needed" Services, City of Diamond Bar Fixed Guiderail Review Committee, Fullerton, Committee member PROFESSIONAL AFFILIATIONS: • American Institute of Architects (AIA) • American Planning Association (APA) • National Trust for Historic Preservation • International Conference of Building Officials REGISTRATION: Registered Architect California No. 21132 National Council of Architectural Registration Board; NCARB #40467 12 Purldss Rose -RSI NORRIS-REPKE, INC. NORRIS-REPKE, INC. provides professional civil engineering, land surveying and technical services to public agencies and the private sector in the Southern California area. The firm was organized in 1984 as an expansion of a previous well established firm founded by Jack Norris and others in 1973. Our philosophy is to determine, understand and satisfy the needs of our clients and act as an extension of their staff. Our prime objective is to provide the highest quality professional and technical services in a cost- effective, timely and personalized manner. Each project is personally managed by a principal of the firm assuring project continuity from start to finish. Due to the background of the principals and key personnel we can offer the benefits of a wide range of knowledge and experience that makes us sensitive to the needs of both our public and private clients. We understand the complete project process and are able to provide the necessary services to guide projects form the early planning stages through design and completion of construction. We are a progressive firm and use computer technology extensively for maximum project efficiency. We maintain a wide range of computer hardware and software including "cad" and an electronic surveying system. "As -Needed" Services, City of Diamond Bar 13 Pur)dss Rose -RSI "As -Needed" Services, City of Diamond Bar WARREN W. REPKE Civil Engineer, Norris-Repke, Inc. EDUCATION • Chairman - National Committee on Student Services B. S. in Civil Engineering 1965 - Illinois • Chairman - L.A. Section Student Institute of Technology Activities Committee EXPERIENCE: Mr. Repke's professional career began in 1965 as an engineer with the California Department of Water Resources and was followed by employment with the Cities of Buena Park, Costa Mesa and Orange. His consulting career began in 1978 as Vice President and Project Manager for a local firm that specialized in public works engineering and construction. In 1984 he joined with Jack Norris in the formation of Norris-Repke, Inc. Warren has considerable experience in the planning, design and construction of a wide variety of public works projects. He has special expertise in the following areas: • Street Improvement and Rehabilitation • Storm Drain Studies and Design • Sewer Studies and Design • Park Design • Public Works Construction Administration REGISTRATION Registered Civil Engineer in California PROFESSIONAL AFFILIATIONS American Society of Civil Engineers • Past President - Orange County Branch American Public Works Association • Chairman - Water Resources Committee • Member - Municipal Engineering Committee California Council of Civil Engineers and Land Surveyors • Member - Public Works Liaison Committee 14 Purkiss Rose -RSI "As -Needed" Services, City of Diamond Bar CONSOLIDATED ENGINEERING Consolidated Engineering provides complete electrical engineering and design services including project analysis and cost estimates; field investigations and preparation of reports; working drawings; final design, energy compliance calculations; specifications and construction documents. The professional staff of Consolidated Engineering has extensive combined working experience in electrical engineering and design from office and commercial buildings to large industrial complexes. We offer our services to our clients with maximum skill combined with quality, efficiency and economy. Highlights: • Commercial office buildings • Professional medical office buildings • Industrial manufacturing and warehouse facilities Schools and houses • Lab and research facilities • Hospitals • Government and military facilities • Churches • Environmental facilities • Park and recreational facilities • Hotels and motels • Retail shopping centers • Food service facilities Multi -unit residential buildings SELECTED STREETSCAPE PROJECTS MAIN STREET ALLEY IMPROVEMENTS Huntington Beach, CA Client: City of Huntington Beach Contact: Larry Taite, (714) 536-5590 Landscape Architect: Purkiss-Rose SEAGATE COLONY TRACT NO. 13613 Aliso Viejo, CA Client: Kathryn G. Thompson Co. Contact: Mike Rafferty/Dolly Smit (714) 380-1488 ALICIA CREEK Laguna Hills, CA Client: Great American Development Co. Contact: Mark Waldie, (619) 231-3146 PHILIPS RANCH Pomona, CA Client: Wilmore City Development Contact: Lee Wilson, (714)641-8810 HAMILTON COVE Catalina Island Client: BCE Development Co. Contact: Arthur Rajbumar/Bruce Mochizuk (Architects), 261-5092 CHANGEABLE MESSAGE SIGN Los Angeles, CA Client: California Transportation Department (Caltrans) Contact: FPL and Associates (Bob Haynes) (714) 964-2778 15 Purktss Rose -RSI DAVID I. LO, P.E. Principal Engineer, Consolidated Engineering EDUCATION: BSEE Auburn University MSEE Georgia Institute of Technology RESPONSIBILITIES: As a Principal Engineer of Consolidated Engineering, Mr. Lo is responsible for providing engineering design services, and construction management to various projects in commercial, institutional and industrial fields. EXPERIENCE: Mr. Lo has over 25 years of active practice in Electrical Engineering Design and project management. His activities include the following: • Development of project scope • Construction and engineering estimates • Field investigation • Feasibility studies • Energy compliance calculations • Engineering design development • Coordination with other trades • Construction document and specification preparations • Design of electrical power distribution lighting, control and fire alarm systems REGISTRATION: State of California State of Texas State of Minnesota State of Utah Territory of Guam "As -Needed" Services, City of Diamond Bar Purldss Rose -RSI 16 STANLEY SPAULDING Horticulturist, Consultant in Landscape Management EDUCATION AND EXPERIENCE: 1928-49: Stanley Spaulding was a gardener, junior college student, nurseryman and landscaper, vegetable and flower grower (self-employed) in Inglewood, California. He was also employed by a nurseryman from 1936 to 1937. 1950-55: He was employed by retail nurseries for growing, sales and landscaping. At the same time, he taught horticulture and landscaping for adults in the public schools of Los Angeles, Torrance and Redondo Beach. 1955-60: He was a student at the University of California, Los Angeles, earning a Master of Science degree in Horticultural Science. He was a part-time consultant in landscape design, construction and maintenance. 1960-82: He was the Research Associate of Dr. V.B. Younger, professor of Agronomy and Plant Breeding at U.C.L.A. and at University of California, Riverside. They developed and introduced new turfgrasses to the industry. The best known is 'Santa Ana' bermudagrass for sports turf. Reports of their work are in the California Turfgrass Culture and the Journal of the American Society of Agronomy. Other than grass breeding, Spaulding's research and teaching "As -Needed" Services, City of Diamond Bar was in the taxonomy, ecology and management of turfgrasses. In the same period, as a non-academic employee of the university, he did consulting in landscape management for landscape architects, contractors, gold courses, sod growers, and owners of commercial sites. 1982 -present: He has been a full-time consultant in landscape management. His specialization is in pest control, soils, irrigation and maintenance programs. He writes specifications for the management of golf courses, sports facilities and landscapes. Specifications are used mostly for owners who put the management of their facilities in the hands of a contractor. 17 Par&iss Rose -RSI PAUL WEBB President, RP Services Inc. EDUCATION: B.S. in Agricultural Biology, Cal P01y Pomona, 1987 EXPERIENCE: Mr. Webb started his firm in 1987, specializing in nursery pest control and has seen it expand into a company employing seven, full-time people and providing for a wide range of customer needs. The focus of the business includes soil samples, horticultural recommendations, resolution of soil and water problems associated with landscape and pest control. Mr. Webb's clientele is made up of municipalities, homeowner associations and property managers, landscapers and right-of- way weed control services. Mr. Webb has educated himself and his employees in the areas of soil and water testing, boom applications and calibration, large tree spraying, systemic injections and deep root fertilization, olive control, turf weed and fertilizations with both liquid and granular applications, aeration of turf and rodent control. PROFESSIONAL AFFILIATIONS: • California Agricultural Production Consultants Association (CAPCA) • CAPCA L.A. Green Industry Council representative • Street Tree Seminar • Southern California Turfgrass Council • Orange County Vector Control Board "As -Needed" Services, City of Diamond Bar REGISTRATIONS: P.C.A. 02023 Cat. A, G, C, D, E, G Q.A.L. 30247 Cat. A, B, C, D, F, F, G 18 Purldss Rose -RSI "As -Needed" Services, City of Diamond Bar B. RELATED EXPERIENCE Purkiss Rose -RSI applies the AB 325, water efficient, ADA and Consumer Product Safety requirements to all the projects completed by our office. Prior to the Federal ADA, all of our projects were designed to meet State Title 24 requirements for accessibility. We chaired the ADA Institute at the C.P.R.S. Conference in Long Beach and feel particularly capable of assisting you in your evaluation and redrafting of your standard drawings. The projects for which we have implemented the ADA and CPSC requirements include the refurbishment of the play area at Laguna Niguel's La Plata Park; Tustin Sports Park in Tustin; Conejo Creek Park and Hank Riggio Park in Burbank featuring an extensive play area designed for full access by physically challenged children. For Dana Crest Park in the City of Dana Point we designed a tot -lot, which features total access. All projects that leave this office meet AB 325 regulations or local water efficient plans for irrigation and planting. Similarly we were selected by the City of West Hollywood to evaluate its recreation facilities for ADA and CPSC compliance. The transition plan is now complete, and we have just finished working with the City on setting priorities and establishing implementation budgets. Our knowledge of recreation facilities and breadth of designed improvements were the reasons for the City's choosing Purkiss Rose -RSI. For the Desert Sands Unified School District, we evaluated its playgrounds and developed plans for retrofit. The scope of work included redesign, ADA and Consumer Product Safety Requirements, presentations, and preparation of construction documents. Much of the existing equipment was worn-out and unsafe. Our professional services were well-received. The Torrance Unified School District hired us to evaluate the exterior spaces of 33 school sites. This evaluation included playgrounds, sports fields, aesthetic appeal, parking lots, common space, ADA and safety issues. The evaluation also included construction cost estimates and development of a phasing program. The construction cost estimates and phasing program are all part of an overall program of allocation of funds from their assessment district. For the City of Chino Hills we redesigned the playground area at Alterra Park to meet both ADA and U.S. Consumer Product Safety Guidelines. The project included a tot -lot for younger children and a playground for older kids, group picnic shelter, access, plaza and irrigation renovation. Purkiss Rose -RSI has completed numerous school sites and playground renovation projects, which now meet all the ADA and CPSC codes, regulations and guidelines. These projects include Maple School, Fullerton; Tapia Park, Rancho Cucamonga; Amberleaf Circle Park, Huntington Beach; Schweitzer School play area, Anaheim; Treder Park, Bell; Fisher Park and Rosita Park, Santa Ana; Tustin Sports Park, Tustin; Beacon Hill Park, Laguna Niguel; Pathfinder Park, Los Angeles County; Lugo Park, Cudahy; Dana Hills High School, Dana Point; Eight Park Site Evaluations, Dana Point; and Adrienne Mitchell Park, Moreno Valley. 19 Puridss Rose -RSI L AROVISTA PARK City of Brea Project Description: The 20 -acre park site located in the central part of Brea was in great need of renovation. We were selected to analyze the existing Master Plan and prepare a new specific plan for this site. Our scope of services included analysis, design development and construction drawings for Phase I. An existing drainage swale runs down the heart of the park. The County will construct a box culvert in part of the channel and leave the other half in a natural state. Construction cost for the project is approximately $500,000 Amenities: - Two lighted baseball fields - one senior and one Little League - Overlay multi-purpose field - Parking lot - Grading and drainage - Security lighting - Ballfield lighting - Group picnic - Amphitheater - Restrooms - Passive play area - Tot lot areas - Hardsurface courts Purkfss-Rose-RSI ACCESSIBILITY - SAFETY - AESTHETICS With the necessity to bring our schools into compliance with ADA accessibility and CPSC safety regulations, an opportunity to address aesthetics, quality of play and level of maintenance is presented. With proper planning, the regulations can be addressed in an orderly manner with a development program and capital improvement plan. We will work with the District or Client, develop design and installation standards and logically set up a program of improvements which includes life cycle, maintenance, quality engineering and material replacement. Specific areas of Services [nclude: • Campus Planning • ADA Evaluation • CPSC Evaluation • Transition Plan • Route of Travel • Installation Standards • Athletic Facility Design • Playground Design • Irrigation Design • Aesthetic Improvements • Capital Improvement Plan • Special Event Area Design Purkiss Rose -RSI 219 North harbor Boulevard, Fullerton, CA 92632 (714) 871-3638 fax (714) 871-1188 URBAN PLAZAS City of Huntington Beach Project Description: The City of Huntington Beach acquired two lots on adjacent streets separated by an alley. one of the lots is located on the newly refurbished Main Street. It was the desire of the City to have the two lots and alley designed into people oriented pedestrian walkways and plazas. The completed project has proven very successful in providing mid -block access, attractive urban plazas and peoples spaces. Purkiss Rose -RSI PROMENADE City of Santa Fe Springs Project Description: The City of Santa Fe Springs was desirous of enhancing a blighted area within its City. A very large asphalt area behind a strip shopping center was heavily used by students and residents as a pedestrian shortcut. The existing conditions were unsafe and rundown, with lots of trash. Purkiss Rose - RSI was hired to work with staff and the community to develop conceptual design plans for a safe pedestrian environment. As part of the design team, the City's Art Commission took an active role. The conceptual ideas displayed an attractive pedestrian walkway with benches, water features, gathering areas and attractive landscaping. As part of the arts program, children from local elementary schools made one foot square tiles that have been inlaid into the walkway. The project has proved to be such a success and instilled such a sense of pride in the community that the existing strip shopping center has gone through an aesthetic and remodel upgrade. Amenities: • Lighted Walkways • Benches and Sitting Areas • Gazebos • Art in Public Places • Waterfeatures • Attractive Landscaping • Beautification of the Area Purkiss Rose -RSI PATHFINDER coNmiuNrry REGIONAL PARK Project Description: Purkiss Rose -RSI developed a Master Plan and construction documents for this 30 -acre site for the County of Los Angeles Department of Parks & Recreation. A major challenge of the site was the two distinct flat areas for development, separated by a 30' difference in elevation. In addition, a high voltage SCE towerline also crosses the site and brought significant restrictions that affected the design. The major ballfields, recreation building, children's play area and large group picnic facilities are located on the upper bluff. The lower more narrow area features tennis courts, basketball, tot play area, family picnic units, restroom and maintenance facility. Construction cost amounted to $3.4 million. kmenities: P Two lighted softball fields 0 Restroom and concession area • Tennis courts • Basketball court • Play areas • Community Building • Informal Courtyard Stage • Exercise Trail • Group & Family Picnic areas • Parking for 168 cars • Equestrian Trail • Maintenance Building & Yard Purkiss Rose -RSI SKATE PARK KENT, WASHINGTON Project Description: The City of Kent and a very energetic group of skaters worked to acquire a site and funding for a skate park in their community. A centrally located site was found along their recreation trail. The land is a utility easement with plenty of space to facilitate she skate park along with other proposed improvements. The design process included input workshops from the user groups. Design alternatives were presented and refined into a final master plan. The design displays a cityscape element along with a bowl and snake. There are ramps, transitions, hips, curbs, steps, benches, drop- in, pyramid, bowl and grinding rails of different sizes and shapes. The layout works very well and offers the rider or skaters many long runs or jump opportunities. A local artist worked with the skaters to design Art Tiles which are incorporated into the concrete benches. The project has proven to be a great success. 60' x 100' Skate Surface $130,000 Construction Cost KENT SKATE PARK Purkiss Rose -RSI i (714) 871-3638 "As -Needed" Services, City of Diamond Bar D. FEE SCHEDULE Following are the hourly rates for Purkiss Rose -RSI and its consultants: Purkiss Rose -RSI Landscape Architecture, Recreation and Park Planning Principal $110.00mour Project Manager $ 75.001hour Project Captain $ 65.00/hour Draftsperson $ 55.00/hour Clerical/Word Processing Staff $ 35.001hour Crane Architectural Group Principal $ 90.00/hour Staff Architect $ 75.00/hour Project Designers $ 60.00/hour Project Manager $ 60.00/hour Draftsperson $ 32.50/hour Clerical $ 30.00/hour Norris-Repke, Inc. Principal Engineer $110.00/hour Project Manager $ 96.00/hour Project Engineer $ 81.00/hour Design Engineer $ 70.00/hour - Designer/Senior Drafter/Senior Tech. $ 60.00/hour Junior Engineer $ 52.00/hour Drafter/Technician $ 44.00/hour Technical Aide/Jr. Drafter $ 39.00/hour Clerical $ 39.00/hour Field Inspector $ 50.00/hour Licensed Survey Professional $ 78.00/hour Survey Crew (2 -man crew) $115.W/hour (3 -man crew) $145.00/hour Consolidated Engineering Principal Engineer $ 80.00/hour Project Design Engineer $ 60.00/hour Design/Drafting $ 35.00/hour Clerical $ 25.00/hour 22 Pur)dss Rose -RSI "As -Needed" Services, City of Diamond Bar D. FEE SCHEDULE RPW Services, Inc. Principal $ 75.00/hour Tests $50-$125/ea. Stan Spaulding Principal $ 75.00/hour 23 Purkiss Rose -RSI "As -Needed" Services, GYty of Diamond Bar E. AGREEMENT We hope that the current contract would be acceptable to the City of Diamond Bar for this current proposal. 24 Purkiss Rose -RSI "As -Needed" Services, City of Diamond Bar F. INSURANCE As you are aware, our insurance certification is currently on file with the City of Diamond Bar. As requested in the past a current certification will be sent to the City as proof of renewal. We understand that the coverage is prerequisite for entering into an agreement with the City. 25 Purldss Rase -RSI CITY COUNCIL REPORT AGENDA NO. �a ( Z, - MEETING MEETING DATE: March 17, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Increase in Contract Amount with Ultrasystems Environmental Incorporated for Environmental Services ISSUE STATEMENT: Shall the City Council approve an increase in the current contract amount for additional services rendered by Ultrasystems related to the City of Industry Easterly Industrial Facility. BACKGROUND: In December 1997 the City Council authorized the use of Ultrasystems Environmental Incorporated to provide environmental services related to the City of Industry Easterly Industrial Facility. The Council approved an expenditure in the amount of $10,000.00. In order to complete our review and response to Industry, additional services were requested from Ultrasystems beyond that anticipated in December. The additional work performed by Ultrasystems amounts to $1,029.46. Ultrasystems has requested payment for services in the amount of $11,029.46. ACTION: It is recommended that the City Council authorize an increase in the contract amount from $10,000.00 to $11,029.46 PREPARED BY: James DeStefano Deputy City Manager CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.2,1 TO: Terrence L. Belanger, City Manager MEETING DATE: March 17, 1998 REPORT DATE: March 5, 1998 FROM: Lynda Burgess, City Clerk TITLE: Resolution No. 89-97K: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL SUMMARY: All cities are required to adopt conflict of interest codes designating certain positions participating in making decisions which may affect financial interests. Since adoption of the City's Code on October 3, 1989, amendments have been necessary to add new positions or delete obsolete positions. RECOMMENDATION: It is recommended that the City Council open the Public Hearing, take testimony, close the Public Hearing and adopt Resolution No. 89-97K to add the positions of Communications and Marketing Director and Communications and Marketing Coordinator to the City's Conflict of Interest Code. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Has the resolution, ordinance or agreement been reviewed by the City Attorney? X` Yes —No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes —No Report discussed with the following affected departments: *City Attorney prepared original Resolution --this effort changes the exhibits. REVIEWED BY: DEPARTMENT HEAD: Ter n e L. Bela er LyncTa Burgess City Manager City Clerk CITY COUNCIL REPORT AGENDA NO. MEETING DATE: March 17, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Conflict of Interest Code for City Personnel ISSUE STATEMENT: All state and local government agencies are required to adopt conflict of interest codes designating certain positions making or participating the making of decisions which may affect financial interests. RECOMMENDATION: Open the Public Hearing, take testimony, close the Public Hearing and adopt Resolution No. 89-97K Amending the City's Conflict of Interest Code for Designated City Personnel. FINANCIAL SUMMARY: No financial impact. BACKGROUND: The City established its Conflict of Interest Code through adoption of Resolution No. 89-97 on October 3, 1989. Six positions were designated at that time to be required to file statements with the City Clerk disclosing interests in real property and/or "income and investments from businesses which provide or sell services or supplies of the type associated with the job assignment and utilized by the City." Since that time, various amendments have been adopted by the City Council for the purpose of establishing further positions or adding Commissions also required to file disclosure statements. DISCUSSION: Adoption of Resolution No. 89-97K would the Director and Communications and Marketing Resolution No. 96-53E on March 3, 1998. PREPARED BY: Lynda Burgess, City Clerk add the positions of Communications and Marketing Coordinator authorized by City Council adoption of RESOLUTION NO. 89-97 K A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL A. Recitals. (i) The City of Diamond Bar has heretofore enacted a Conflict of Interest Code for designated personnel. (ii) The Political Reform Act of 1974, California Government Code Sections 81000, et seq., requires the City to adopt amendments to its Conflict of Interest Code to ensure employees of the City are appropriately designated when new employees are added to The City or changed circumstances occur with respect to job functions. (iii) Pursuant to the provisions of California Government Code Section 87311, a duly noticed Public Hearing was conducted and concluded prior to the adoption of this Resolution. B. Resolution. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respect as set forth in the Recitals, Part A, of this Resolution 2. The City's Conflict of Interest Code, as heretofore adopted, hereby is amended by the adoption of a new Exhibit "A" setting forth designated employees and disclosure categories pertaining thereto. 3. Persons holding designated positions shall file statements of economic interests pursuant to Sections 4 and 5 of the Conflict of Interest Code. 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 17th day of March, 1998. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of March, 1998, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar ATTACHMENT A CONFLICT OF INTEREST CODE FOR THE CITY OF DIAMOND BAR The Political Reform Act, Government Code Section 81000, et. seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs. Section 18730, which contains the terms of a standard conflict of interest code. It can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act. Therefore, the terms of 2 Cal. Code of Regs. Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, along with the attached Appendix in which members and employees are designated and disclosure categories are set forth, constitute the conflict of interest code of the City of Diamond Bar. Designated employees shall file statements of economic interests with the agency who will make the statements available for public inspection and reproduction. (Gov. Code Section 81008). Upon receipt of the statements of the City Council, Planning Commission and City Manager, the agency shall make and retain a copy and forward the original of these statements to the Fair Political Practices Commission. Statements for all other designated employees will be retained by the agency. APPENDIX A_ * DESIGNATED EMPLOYEES DISCLOSURE CATEGORIES Accounting Manager 1,2 Administrative Analyst 1,2 Administrative Assistant 1,2 Assistant City Manager 1,2 Assistant to City Manager 1,2 Assistant Finance Manager 1,2 Associate Engineer 1 Associate Planner 1 City Clerk 1,2 Communications and Marketing Director 1,2 Communications and Marketing Coordinator 1,2 Deputy City Manager 1,2 Deputy Director of Public Works 1,2 Director of Community Development 1,2 Director of Community Services 1,2 Director of Public Works/City Engineer 1,2 Parks & Recreation Commission 1 Senior Accountant 2 Senior Engineer 1 Senior Planner 1 Superintendent of Parks & Maintenance 2 Traffic & Transportation Commission 1 Transportation Planner 1 Treasurer 2 * NOTE: City Council, City Manager, City Attorney and Planning Commissioners are required to submit disclosure statements pursuant to State law (California Government Code Sections 87200, et. seq.), not this Code. ATTACHMENT B CONSULTANTS, AD HOC COMMITTEES, TASK FORCES AND SIMILAR GROUPS ** Commission Regulation 18700 defines "consultant" as an individual who, pursuant to a contract with a state or local government agency: (A) Makes a governmental decision whether to: (i) Approve a rate, rule, or regulation; (ii) Adopt or enforce a law; (iii) Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; (iv) Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract which requires agency approval; (v) Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract; (vi) Grant agency approval to a plan, design, report, study, or similar item; (vii) Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or (B) Serves in a staff capacity with the agency and in that capacity performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's Conflict of Interest Code. ** With respect to consultants, ad hoc committees, task forces and similar groups, the City Manager shall determine in writing if a particular consultant, ad hoc committee, task force or similar group performs a range of duties requiring disclosure hereunder. That determination shall include a description of the consultant's, ad hoc committee's, task force's or similar group's duties and a statement of the extent of disclosure requirements. A copy of that determination shall be filed with the City Clerk and a copy forwarded to the City Council. APPENDIX B Cateo 1 Persons in this category shall disclose all interests in real property within the jurisdiction of the City. Real property shall be deemed to be within the jurisdiction if it or any part of it is located not more than two miles outside the City's boundaries or within two miles of any land owned or used by the City. Categ= 2 Persons in this category shall disclose all income from and investments in the businesses which provide or sell services or supplies of the type associated with the job assignment and utilized by the City. In addition, as to any business entity in which the person or his or her spouse owns, directly, indirectly or beneficially, a ten percent or greater interest, the person shall disclose his or her pro rata share of the income and the sources of income of the entity if the entity provides or sells services or supplies of the type indicated in the first sentence of this paragraph. a i t RAVI MENTA CHAIRMAN FAIR POLITICAL PRACTICES COMMISSION May 1997 TO: City Clerks, City Attorneys FROM: Technical Assistance Division tj f"7t j 97 MAY -8 P111 2: 03 SUBJECT: Amended Regulation 18730 - Provisions of Conflict of Interest Codes Attached is a copy of amended Regulation 18730 for cities that have incorporated Regulation 18730 as the body of their conflict of interest codes. Section 8.1 of this regulation was amended to increase the gift limit from $280 to $290 in a calendar year. If Regulation 18730 is incorporated by reference in a conflict of interest code, it is not necessary for the city to take action to make this amendment effective. We recommend that you maintain a copy of Regulation 18730 with your conflict of interest code. If you have any questions, please contact Dixie Howard at (916) 322-5660. 428 I STREET, SUITE 800, SACRAMENTO, CALIFORNIA 95814 (916) 322-5660 (Regulations of the Fair Political Practices Commission, Title 2, Division 6, Section 18730 of the California Code of Regulations) 18730. Provisions of Conflict of Interest Codes. (a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below. constitute the adoption and promulgation of a conflict of interest code within the meaning of Government Code Section 87300 or the amendment of a conflict of interest -code within the meaning of Government Code Section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of Article 2 of Chapter 7 of the Political Reform Act, Government Code Sections 81000, et seq. The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Government Code Section 87100, and to other state or local laws pertaining to conflicts of interest. (b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows: (1) Section 1. Definitions. The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. Sections 18100, et seq.), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code. (2) Section 2. Designated Employees. The persons holding positions listed in the Appendix are designated employees. It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on financial interests. (3) Section 3. Disclosure Categories. This code does not establish any disclosure obligation for those designated employees who are also specified in Government Code Section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction 18730 body in the agency's conflict of interest code? (5) Section 5. Statements of Economic Interests: Time of Filing. (A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated and approved by the code reviewing body, shall -file statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment. (B) Assuming Office Statements. All persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed. (C) Annual Statements. All designated employees shall file statements no later than April 1. (D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office. (5.5) Section 5.5. Statements for Persons Who Resign Prior to Assuming Office. Any person who resigns within 12 months of initial appointment, or within 30 days of the date of notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she did not make or participate in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her appointment. Such persons shall not file either an assuming or leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following: (1) File a written resignation with the appointing power; and (2) File a written statement with the filing officer declaring under penalty of perjury that zSee Government Code Section 81010 and 2 Cal. Code of Regs. Section 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and forward the originals to the filing officer. 18730 CITY OF DIAMOND BAR AGENDA REPORT TO: Terrence L. Belanger, City Manager REPORT DATE: March 10, 1998 MEETING DATE: March 17, 1998 FROM: James DeStefano, Deputy City Manager TITLE: Zoning Code Amemdment (ZCA 97-1) public hearing for the draft Development Code, Articles I, II and VI. SUMMARY: On December 9, 1997 the Planning Commission recommended approval of the draft Development Code and Citywide Design Guidelines. In December these documents were transmitted to the City Council and a series of four study sessions were conducted from January 6, 1998 to February 17, 1998. March 17th is the first of four public hearings on the draft Development Code which will conclude with a decision on both documents in their entirety. RECOMMENDATION: It is recommended that the City Council review Articles I, II and VI of the draft Development Code, make an informal recommendation on these Articles and continue the public hearing until April 7, 1998 for review of Articles IV and V. LIST OF ATTACHMENTS X Staff Report — Public Hearing Notification _ Resolution(s) — Bid Specification (on file in City Clerk's Office) Ordinances(s) X Other - Revised pages of Articles I, 11 and VI of the Development Code, Memorandums dated December 29, 1997 and January 14, 1998. Agreement(s) EXTERNAL DISTRIBUTION: The draft Development Code has been distrbuted to local builders vision developers, surrounding local jursidications and has been avalable for pubic review at Planning information counter. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes -X No by the City Attorney? MAJORITY 2. Does the report require a majority or 4/5 vote? X Yes No 3. Has environmental impact been assessed? Yes -X No 4. Has the report been reviewed by a Commission? — Which Commission? Yes -X No 5. Are other departments affected by the report? — Report discussed with the following aff ed departm 7ece W D B L. Belange Ja DeStefano City Manager Deputy City Manager MEETING DATE: TO: FROM: CITY COUNCIL REPORT March 17, 1998 Honorable Mayor Council AGENDA NO. and Members of the City Terrence L. Belanger, City Manager SUBJECT: Zoning Code Amendment (ZCA) 97-1, Public Hearing for draft Development Code, Articles, I, II and VI. ISSUE STATEMENT: On December 9, 1997 the Planning Commission recommended approval of the draft Development Code and Citywide Design Guidelines. In December, these documents were transmitted to the City Council and a series of four study sessions were conducted from January 6, 1998 to February 17, 1998. Tonights meeting is the first of four advertised public hearings on the draft Development Code which will conclude with a decision on both documents in their entirety. REcommENDATION: It is recommended that the City Council review Articles I, II and VI of the draft Development Code, make an informal recommendation on these Articles and continue the public hearing to April 17, 1998 for review of Article IV and V. BACKGROUND: The draft Development Code that is presented for pubic hearing tonight is the result of a 20 month joint effort by the City Council, Planning Commission, City staff and consultants. Upon incorporation, the City adopted the L.A. County Planning and Zoning Code to serve in the interim until the City could create its own Development Code. In July of 1995, the City adopted its General Plan which outlined the City's goals for future development. In compliance with State law, the City must produce a conforming Development Code, that is consistent with and implements the policies of the General Plan. CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JAMES DESTEFANO, DEPUTY CITY MANAGER VIA: TERRENCE BELANGER, CITY MANAGER SUBJECT: BEGINNING THE DEVELOPMENT CODE REVIEW PROCESS DATE: DECEMBER 29, 1997 CI IMMARY The draft Development Code that is presented to the City Council tonight is the result of an 18 month joint effort by the Planning Commission, City staff and consultants. With the adoption of the General Plan, the City is required to produ.ce a conforming Development Code that is consistent with and implements the policies of, the General Plan. The Development Code will be specifically tailored to meet the needs of Diamond Bar while responding to current case law and legislation. The proposed comprehensive Development Code utilizes and integrates existing portions of the current Planning and Zoning Code and ordinances, expanded to include a tree preservation ordinance, development standards for specific land uses and city-wide design guidelines. To assist City staff and the consultants in insuring that a document is created that is responsive to the needs of the community, the input of the public has been solicited through a survey and through public workshops. Additionally, the Development Code is proposed to be a simple and easy to understand document. The Development Code proposes to increase economic development opportunities by providing competitive standards and contemporary design approaches for Diamond Bar. The Development Code further proposes to conserve and retain the natural beauty of the City and improve and enhance its physical character. INTRODUCTION Attached are the draft comprehensive Development Code and Citywide Design Guidelines which were recommended for approval by the Planning Commission on December 9, 1997. The Subdivision Code, which is also being revised, is still in process and will be transmitted to the City Council at a later date. Additionally, standards regulating telecommunications facilities are being created. Currently, telecommunications facilities are subject to the moratorium enacted by the adoption of Ordinance 4-A (1997). The regulations for telecommunication facilities will ultimately become a chapter of the Development Code, but will be presented for adoption separately. The purpose of tonight's workshop is to present the document to the City Council and to discuss the schedule and manner in which the Code will be reviewed. Staff will provide a brief overview of the legal authority, purpose, contents and scope of a comprehensive Development Code, The following memorandum contains supporting material for this presentation and provides a summary and an update of the major steps in the process of creating the Code and a discussion of its format and organization. LEGAL FOUNDATION FOR THE DEVELOPMENT CODE The legal basis for all land use regulations is the police power given to local jurisdictions by state enabling legislation to protect the health, safety and welfare of its residents. State Planning and Zoning Law, (Sec. 65850) gives cities and counties the authority to adopt ordinances regulating the use of buildings and land, the location, height, bulk and size of buildings, the size and use of lots, yards, courts and other open spaces, maintain building setbacks, establish requirements for off-street parking and loading and other features of development typically included within development codes. State Planning and Zoning Law (Sec. 65300) requires that each county and city adopt "a comprehensive, long-term general plan for the physical development of the county or city, and any land outside its boundaries which in the planning agency's judgment bears relation to its planning." The general plan has been described as the "constitution for all future developments within the city or county." _ 2 All local decisions affecting land use and development must be in conformity with the general plan. A general plan is a policy document. It establishes broad community land use goals, objectives and strategies but does not contain the regulations and standards that determine how a development project is to be built. For example: General Plan Objective 2.2 states that the City shall "Maintain an organized pattern of land uses which minimize conflicts between adjacent land uses." In order to implement this objective, the Development Code identifies uses permitted in specific zones and contains development standards such as setback and landscape buffering requirements. A Development Code is the primary implementation tool for a general plan. It is the bridge from the general plan to how people utilize their properties. It is not meant to revisit the general plan or to correct any perceived deficiencies within the plan. It is meant to support and implement the general plan and codify its goals and objectives. NEED FOR A COMPREHENSIVE DEVELOPMENT CODE Upon incorporation,. the City adopted the County of Los Angeles' Planning and Zoning and Subdivision Codes. In addition, in response to local issues and development needs, several ordinances have been adopted addressing development review, signs, hillside management, modified side yard setbacks, property maintenance standards and modified uses for the Commercial Manufacturing zone. In conformance with state law, Water Efficient Landscape regulations, and a Congestion Management ordinance have also been adopted. Collectively, these documents and ordinances determine how development will occur on property within the City. The City adopted its General Plan in July of 1995, establishing the goals, objectives and strategies representing the community's vision for its future. This vision includes the retention of the hillside community character, the preservation of open space, the reduction of regional traffic impacts on local streets, the promotion of viable commercial activity, and the provision of well maintained and attractive housing. As a result of the adoption of the General Plan; it became apparent that the existing Code was outdated and ill-suited to meet the City's 3 needs. The- decision was made to significantly revise and update the current Code. The following areas were identified which were either lacking in the current Code, or needed to be significantly revised to address the specific needs of the City: • Home occupations; • Second dwelling units; • Expanded definitions; • Revised parking standards; • Revised sign standards; • Revised and updated list of permitted uses; • Development standards for specific uses such as fast food restaurants; • Residential wall and fencing standards for hillside areas; • Slope density formula; • Revised landscaping standards; • Tree preservation; . • Standards for satellite dishes and telecommunication facilities; • Lighting standards for parking lots, tennis courts, etc.; • Design review standards for residential, commercial and industrial uses PURPOSE AND SCOPE OF THE DEVELOPMENT CODE The purpose of the Development Code is to implement the policies of the General Plan through classifying and regulating the uses of land and structures, to insure consistency with new state laws and regulations, and to create standards in keeping with modern development practices as well as community values. In creating a new Development Code, the current Planning and Zoning Code's regulations were not arbitrarily thrown out or significant changes made in the permitted uses in established zones. The existing Codes have been thoroughly reviewed and where appropriate, existing standards retained. The goal isn't to create non -conformities or start "from scratch" which would be inappropriate in a developed community. The goal is to update and refine the existing regulations and eliminate obsolete standards and inconsistencies to ensure that new development is consistent with the General Plan and compatible with the existing pattern of land uses. The proposed Development Code includes zoning regulations and integrates the ordinances listed above. It has been expanded to include tree preservation regulations and development standards for specific land uses such as daycare centers and home based businesses. The new Development Code will encompass all the land development regulations that - must be followed to complete a new land use activity within the City. It will reference, although it will not include, building and other codes such as fire, pubic works (street specifications, improvement standards) and applicable sections of the Municipal Code. DEVELOPMENT CODE PROCESS The process of creating a new Development Code began in April of 1996 when Requests for Proposals were sent to numerous local consulting firms with expertise in the preparation of development codes. Responses were received from several firms. Based on staff's review of their -written proposal, an oral interview and an extensive background check, the City selected the Planning and Zoning Alliance. This consultant group is composed of Urban Design Studio, Crawford Multari and Clark, and Jacobson and Wack, firms with 75 years of cumulative experience in the public and private sectors and recipients of the American Planning Association (APA) Outstanding Planning Award for Plan Implementation, 1992 for the City of. San Bernardino Development Code. Once the consultant team was selected, the process formally commenced in July of 1996. A Planning Commission/Council Workshop was held early in the process to introduce the project and the consultants and to obtain public input on issues to be addressed in the new Code. This workshop was part of a Public Outreach Program identified in the project's Scope of Work, which also included a Development Code Survey. This survey consisted of a series of questions on the quality of local development. It was included in the October 1996 issue of the Windmill, which is mailed to every household in the City (approximately 20,000). Surveys were also distributed in a separate mailing to approximately 200 local organizations, schools, religious organizations and developers and made available at City Hall at the Planning Division public information counter. A summary of the results of the survey were published in the February issue of the Windmill. Beginning in December of 1996, in accordance with the approved schedule, the consultants submitted draft versions of each Article of the Code. These draft Articles were distributed to staff members in the Planning, Building and Safety and Engineering Divisions, for review 5 and comment. After the comment period, staff met with the consultants to discuss recommended revisions and submit marked -up draft Articles and written comments. This process has been repeated for all seven articles of the Code. These Articles have been revised by the consultants, resubmitted to staff for a second review and submitted to the City attorney for legal review. A second Council/Commission workshop was conducted in March of last year. At this televised meeting, members of the Council, Commission and the public formed groups to discuss major issues being addressed in the: Code. Staff and the consultants also provided an update on the progress of the Development Code and presented the results of the survey. On July 22, 1997 the Planning Commission began their review of the draft Development Code. Meetings were held weekly through September 9th and included a Saturday meeting on September 6th. Review of the Code continued at the Planning Commission's regularly scheduled bi-weekly meeting until their recommendation on December 9, 1997. CONTENTS AND ORGANIZATION OF THE DEVELOPMENT CODE The draft Development Code is organized in the following manner: ARTICLE I -Purpose and Applicability of the Development Code ARTICLE II -Zoning District and Allowable Land Uses ARTICLE Ill -Site Planning and General Development Standards ARTICLE IV -Land Use and Development Permit Procedures ARTICLE V -Development Code Administration ARTICLE VI -Definitions Citywide Design Guidelines The Code has been organized with an emphasis on being "user friendly" to citizens, the development community and staff. The table of contents and the internal structure of the chapters are organized to reflect the sequence in which users of the Code most commonly look to find information. Based on the consultants' and staff's experience, people working with development code documents are most interested in finding whether a specific land use is permitted within a particular zone, what permits are required, and the applicable review authority. Therefore, the Zoning Districts and Allowable Land Uses are located in the second 1. Article of the Code, followed by Site Planning and General Development Standards, and Land Use and Development Permit Procedures, representing the "meat" of the document. The definitions sections is located at the back of the document, because this is where people intuitively look for definitions. Article V, Development Code Administration, which is most often utilized by the Planning staff is located towards the end of the document. Site development standards and permitted uses have been organized into easy to read tables wherever possible. Where necessary, standards are accompanied by graphics to improve clarity and understanding for the user. The Code also includes cross references to its other relevant provisions, as well as references to potentially applicable regulations (e.g. subdivision, grading, building, environmental etc.) in other documents where appropriate. The proposed Development Code has been designed for clarity and ease of implementation for the public, the development community, local decision makers and the City staff. Also included within your packet are the Citywide Design Guidelines. These Guidelines have been created to assist City staff, decision makers and the development community in achieving a high quality of aesthetic and functional design throughout the City. These guidelines are to be applied in conjunction with the development standards contained within the Development Code in implementing the City's development review process. Although these guidelines are expected to be followed, they are general and may be interpreted with some flexibility in order to encourage creativity on the part of the project designer. REVISIONS TO THE DRAFT DEVELOPMENT CODE In the process of reviewing the draft Development Code, both the Planning Commission and the staff made changes to the draft document. These changes are noted within the document in the following manner: Planning Commission changes are shown by a bold extended typeface; staff changes are shown by a bold condensed type face; struck out text, which is not accompanied by revised replacement text is noted by an asterisk when it reflects a Planning Commission deletion. 7 ENVIRONMENTAL REVIEW Pursuant to the terms of the California Environmental Quality Act (CEQA), the City has determined that this project will not have a significant effect on the environment and a Negative Declaration has been prepared. The Negative Declaration will be adopted at the time that the City Council makes its final recommendation on the Development Code. Prepared By: Catherine Johnson, Senior Planner M CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL VIA: TERRENCE BELANGER, CITY MANAGER FROM: JAMES DESTEFANO, DEPUTY CITY MANAGER SUBJECT: DEVELOPMENT CODE, ARTICLES I, Ii, VI DATE: JANUARY 14, 1998 INTRODUCTION The January 20, 1998 City Council workshop will address Development Code Articles, I, II and VI. These Articles are presented for discussion first because they comprise the foundation of the Code and provide the framework for the remaining Articles. Article I - Purpose and Applicability of Development Code, contains the operational rules and provisions which are applicable to the entire Code. Article II - Zoning Districts and Allowable Land Uses, establishes the city's zoning districts, the permitted uses for residential, commercial, institutional and industrial uses, provides general permit requirements, and general development regulations. Article VI - Definitions, contains the definitions of terms that are used throughout the Development Code. The following is presented as an introduction to these Articles. ARTICLE 1, PURPOSE AND APPLICABILITY OF DEVELOPMENT CODE: The purpose of the Development Code is to implement the policies of . the General Plan. This is done by classifying and regulating the uses of land and structures within the City. Article I describes how this purpose is fulfilled by the Code. The Development Code is applied to all land, structures, subdivisions, and development within the City. Article I describes how the provisions of the Code are applied to property within the City. Article I describes the general requirements for approval of new development and land uses in the City. Permitting requirements for specific land uses are established in subsequent Articles. Projects which are exempt from land use approval requirements, such as fences and walls below 42" in height and interior remodeling are also listed. Certain simple land use activities are exempted from land use approval requirements, in order to streamline and simplify the process for the homeowner, as long as these projects are in compliance with the minimum Code standards. The Rules of Interpretation are a very important Chapter in this Article. Rules for resolving questions about the meaning or applicability of any subsequent part of the Development Code are provided to ensure consistent interpretation of the Code and General Plan. Placing these rules at the beginning of the Code is extremely helpful to the staff and public. Definitive rules for interpreting the fractional results of dividing a parcel of land and determining minimum lot areas and residential densities are critical in determining if a project is in compliance with Code regulations and can also impact how a developer designs a project. The current Planning and Zoning Code contains Introductory Provisions although these are extremely brief and do not establish the purpose and intent of the Code the way that Article I does. One of the most important differences to note is the generic nature of the existing provisions, which out of necessity were geared toward the needs of the County, rather than the specific needs of one community. ARTICLE 11 - ZONING DISTRICTS AND ALLOWABLE LAND USES Article II is a critical part of the Development Code. It establishes the zoning districts throughout the City, provides general permit requirements for land uses and activities, establishes the permitted uses for all zoning districts and provides regulations for the development of new and expanded structures. Article II includes the most extensive use of tables of any Article in the Code. These tables consolidate pertinent information regarding permitted uses, development standards and permit requirements. Including this information in tables makes it easy for citizens, developers and staff to access needed information without having to search the text of the Code which is the case with the City's current Code. 2 Establishment of Zoning Districts State law requires that local general plans include a land use element including a map establishing land uses designations for all property within the city and its sphere of influence. This requirement is intended to ensure that communities achieve and maintain. a logical land use pattern, as well as standards for population density and development intensity which is consistent with community goals and objectives. General plan land use designations establish broad general categories of land uses, density ranges and floor areas ratios, but don't include the specific development regulations contained in zoning regulations, such as setbacks and building heights, or include detailed lists of permitted uses. Extensive analysis and public review went into the creation of a land use map which would achieve a mix of land uses that implement the City's General Plan goals, objectives and strategies. According to the General Plan's Vision Statement these goals include: the retention of the rural community character; the preservation of open space resources; the promotion of viable. commercial activity; the provision of well-maintained, attractive housing and the "creation of a community environment which nurtures social, cultural, religious, educational, and recreational opportunities for its citizens." The result of this analysis was the creation of 15 land use designations designed to accommodate residential, commercial, industrial, institutional and recreational land uses. One of the major components of Article II is its establishment of citywide zoning districts. One of the primary ways that Article II implements the General Plan is through the creation of zoning districts that, as required by state law, are consistent with the General Plan Land Use Map. Currently, the City's Zoning Map lists over 30 designations and more are identified in the Code text. Several of these designations have no relevance. to the City, such as the Arts and Crafts zone, or the Heavy Manufacturing Zone. Article II eliminates the inapplicable zones, consolidates and modernizes the current designations, and provides for a comprehensive revision of the current zoning designations for consistency with the General Plan. 3 The Development Code establishes 17 zoning designations and one overlay district (more than one zoning district can implement a General Plan land use designation). Generally, the zoning designations correlate directly with the General Plan land use designation. For example, the residential zoning districts are identical to the residential General Plan designations. However, there are three commercial. zoning districts which implement the General Commercial (C) land use designation which "provides for regional, freeway oriented, and/or community retail and service commercial uses." These districts include: Neighborhood Commercial (C-1); Community Commercial (C-2); and Regional Commercial (C-3). These designations: were created to reflect the existing pattern of commercial land uses in the City and to provide opportunities for appropriate future uses which best serve the needs of the community. For example the C-1 district is intended to be applied to commercial areas close to residential neighborhoods to accommodate uses such as neighborhood markets or delicatessens. Allowed Use and Permit Requirement Tables With the establishment of new zoning districts, a list of permitted land uses for each zoning classification must be prepared. The current Code lists permitted uses in the text of the chapter, under the permit categories. The proposed Code provides these lists in tables, which include land uses by category, permit requirements by district (permitting procedures are addressed in detail in Article IV), and reference notes for land uses (such as daycare centers) subject to specific standards contained in Article III. Because there are multiple goals to be achieved, preparing the land use classification lists has been one of the more complex tasks in the preparation of the Development Code. The first goal is to update the lists in the existing Code which are outdated, do not reflect modern technology (such as telecommunications facilities), modern terminology (such as "warehouse retail"), or current land uses (such as video arcades). The second goal is to respect the existing pattern of land uses and not create unnecessary non -conformities by prohibiting existing uses. The third goal is to implement the General Plan by expanding business opportunities within the community. To assess the existing permitted uses, staff and the consultant team began with the lists contained in the existing Code. These were reviewed and uses that were inappropriate or outdated (such as explosives storage and stamp redemption centers) were eliminated, 4 and uses such as warehouse retail stores were added. In the process of determining which uses were to be added, staff reviewed the Development Codes of numerous other cities. Next, the lists were simplified and consolidated by category, such as general retail, which includes uses ranging from clothing to books stores. The resulting lists attempt to address the needs of the community as well the prospective business owner, in a simple, yet comprehensive manner. The tables also list the required Planning permit for each land use. Land uses with the symbol "P" are "permitted by right" within the applicable zoning district, subject to a Zoning Clearance. As described in Chapter 22.46 of Article IV, a zoning clearance is used by the Planning Division to determine if a proposed use is allowed in a zoning district and complies with the applicable development standards. This process is handled at the Planning counter and in most cases Planning approval is granted within a few minutes, if the request is for an activity in an existing building. Land uses and activities with the symbols MUP are subject to approval of a Minor Conditional Use Permit. As described in Chapter 22.56 of Article IV, an MUP is required for "specified activities and uses ... whose effect on the surrounding area cannot be determined before being proposed at particular. location." Approval of a MUP is subject to a public hearing before the Hearing Officer (see Table 4-1 Review Authority, pg. IV -3,4). Conditions of approval may be applied to these uses to insure their compatibility with the surrounding area. For example, restaurants with outdoor dining require an MUP. Depending on its location, this use could require a condition insuring adequate separation from an adjacent residential neighborhood to mitigate potential noise impacts or require that landscaping be installed to separate the use from an adjacent parking lot. A CUP (Conditional Use Permit), is required for uses that have the potential for more significant impacts than those requiring an MUP, such as large family daycare centers. These uses are subject to review at a public hearing by the Planning Commission. Article II also includes tables containing the development standards for each zoning category. These tables include standards for setbacks, minimum lot areas, floor area ratios, building height and also include references to specific requirements for signage, landscaping and parking, which are addressed in Article III. Again, consolidating this 5 information into tables simplifies. and clarifies the development process for the development community and the general public. Article II also contains a chapter on overlay zoning districts. An overlay district is a mechanism whereby an additional zone is applied over an existing zone, to achieve a specific goal of the City (for example a flood zone overlay could restrict construction in areas subject to flooding). A Planned Development (PD) overlay zone is proposed in the City to encourage commercial, residential or industrial projects of superior design by allowing flexibility in adopted development standards, in areas where the PD designation is applied. The PD overlay zone will be applied to specific sites on the revised zoning map as a suffix to the primary zoning district (for example, RR -PD). Zoning Consistency Matrix Page II -7 includes the Zoning Consistency Matrix. Upon the advice of the City Attorney and the consultant team, and in order to expedite the adoption process, the Planning Commission recommended approval of the Development Code separately from the revised Zoning Map. As previously stated, Article II establishes new zoning districts consistent with the General Plan designations. Once these districts are established, revision to the existing Zoning Map is required to apply the new designations to individual properties. Several of the zoning revisions involve only a change in name (i.e. R- 1 10,000 will now be called Low Density Residential (RL) and the standards and the minimum lot sizes will stay the same). However, many of the zone changes will not be this simple; many residential zones will have a larger minimum lot size requirement, and there are certain zones such as the Commercial Planned Development (CPD) zone which are being eliminated entirely. If the current Zoning Map is divided up into sections representing commonly zoned areas, it is estimated that there will be at least 100 areas with zone changes. The consultants have advised staff that the Zoning Map revision and the citywide rezoning that it entails, should occur after the adoption of the Development Code. This keeps the focus on the Development Code document rather than the potentially volatile issue of rezoning. This is particularly true since there are properties that will be "downzoned" (i.e. the allowed density of residential properties will be 2 decreased) and in a few cases, properties are being rezoned from a residential to a commercial district. The gap between the new zoning designations established by the Development Code and the adoption of the zoning map will' be bridged the "zoning consistency matrix" . This matrix establishes equivalencies between the existing zoning districts and the applicable standards in the new Development Code. The consistency matrix will be in effect until the new zoning map is adopted. ARTICLE VI - DEVELOPMENT CODE DEFINITIONS This Article includes the definitions of development terms that will be used throughout the remaining Articles of the Code. The list of terms in the current Code has been updated and includes definitions of contemporary land uses (such as telecommunications facilities) although many of the definitions have been retained because- they are still applicable. The Definitions Article has placed at the back of the Code, because that is where people intuitively look. Also, graphics have been included where an illustration helps clarify a definition. This Article is an important reference tool for reviewing the rest of the Code. Definitions may be added to this article throughout the process if needed. CIIMM,&RY This memorandum has discussed the three foundational Articles of the Development Code. These Articles address the operational rules and provisions applicable to the entire Code, establishes the city's zoning districts and permitted uses for all zones within the City, and contains the definitions of terms that are used throughout . the Development Code. Thorough review and understanding of these Articles will facilitate the successful review of the remainder of the Development Code. Prepared by: Catherine Johnson Senior Planner 7 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.K. TO: Terrence L. Belanger, City Manager MEETING DATE: March 17,1998 REPORT DATE: March 11, 1998 FROM: Bob Rose, Community Services Director TITLE: Consideration of Adoption of Parks Master Plan SUMMARY: The City Council directed staff to complete a Parks Master Plan at its meeting on September 17,1996. The draft Parks Master Plan was presented to the City Council on September 16, 1997. On October 7, 1997, the City Council directed staff to work a with sub -committee to prioritize the projects recommended for construction in the Parks Master Plan and to identify the possible funding sources for these projects. The sub -committee has completed its assigned task by developing a proposed 13 year Capital Improvement Project (C.I.P.) plan. The Parks Mases Plan is now prepared to be considered for adoption by the City Council. The Parks Master consultant team is scheduled to be in attendance at this meeting to answer questions and to provide additional input, if requested. RECOMMENDED ACTION: The Parks and Recreation Commission recommends the adoption of the draft Parks Master Plan to the City Council. The City Council Parks Master Plan Sub -Committee recommends adoption of the priority of pro*cts and potential funding sources identified in the C.I.P. plan to the City Council. Staff recommends that the City Council adopt the Parks Master Plan as presented, with the C.I.P. plan added to the appendix of the master plan. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specifications (on file in City Clerk's office) _ Ordinance(s) X Other: Supplement to draft Parks Agreement(s) Master Plan document. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A _ Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? X Yes _ No What Commission? Parks & Recreation 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L, Belanger City Manager -*d4)P James DeStefano Deputy City Manager Bob Rose Community Services Director CITY COUNCIL REPORT MEETING DATE: March 17, 1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Consideration of Adoption of Parks Master Plan Issue Statement The Parks and Recreation Commission has recommended the adoption of the draft Parks Master Plan. The City Council Parks Master Plan Sub -Committee has recommended the priorities and has identified the potential funding sources for the C.I.P. Plan. The Parks Master Plan is now .prepared for the City Council to consider its adopfion. Recommendation The Parks and Recreation Commission recommends the adoption of the draft Parks Master Plan to the City Council. The City Council Parks Master Plan Sub -Committee recommends adoption of the priority of projects and potential funding sources identified in the C.I.P. plan to the City Council. Staff recommends that the City Council adopt the Parks Master Plan as presented, with the C.I.P. plan added to the appendix of the master plan. Financial Summary There is no cost to the -City of Diamond Bar related to the adoption of the Parks Master Plan and the related C.I.P. Plan. Background The City Council authorized the development of a City -Wide Comprehensive Parks Master Plan at it's meeting on September 17, 1996. The draft Parks Master Plan, as recommended by the Parks and Recreation Commission, was presented to the City Council on September 16,1997. On October 7, 1997, the City Council established a Parks Master Plan Sub -Committee and directed it to determine the priority of projects proposed in the Parks Master Plan and to identify potential funding sources for their construction and operation. The members of the Parks Master Plan Sub -Committee are: Robert Huff, Council Member Debby O'Connor, Council Member Brenda Engdahl, Pomona Unified School District - Board Member JoAnne Leone, Pomona Unified School District -. Staff Member Chris McPeak, Walnut Valley Unified School District - Board Member (1st & 2nd meetings) Anyork Lee, Walnut Valley Unified School District - Board Member Jack Healy, Walnut Valley Unified School District - Board Member (3rd & 4th meetings) Annette Finnerty, Parks & Recreation Commission Chairman Patti Anis, Parks and Recreation Commission Vice Chairman Bob Rose, Community Services Director City Council Report Community Services Dept Adoption of Parks Master Plan Meeting Date: March 17, 1998 Page 2 The Sub -Committee met four times over a four month period. At its meeting on March 5, 1998, the Sub - Committee concluded its meeting with a consensous to recommend to the City Council the priority of projects and the potential funding sources for the projects as presented. The Parks Master Plan is now ready for consideration of adoption by the City Council, Discussion The purpose of the Master Plan is to define policies and strategies to meet the recreation and leisure needs of residents through public as well as private park facilities and programs. Developement of a Master Plan is considered the City's next step following adoption of the Resource Management Element of the Diamond Bar General Plan. The General Plan was adopted by the Diamond Bar City Council in July 1995 and affirmed by a vote of the Community in March 1996. By participating and providing additional perspecfires, the Master Plan process enables residents, elected and appointed officials as well as staff to be involved in the development of a plan that addresses their particular community recreation vision and needs. As these various viewpoints are disseminated, the Master Plan further provides a focal point for reaction and additional discussion. The Master Plan then becomes a method of promoting community understanding and generating support for the program of action that is suited for the City of Diamond Bar. The Master Plan is tailored to address all relevant issues pertinent to community growth and development as well as suggest ways to mitigate deficits in parks and recreation facilities. The plan as developed refers to many of the goals and objectives identified in the Resource Management Element of the General Plan. It establishes in specific detail the nature, character and location of future development. The plan identifies priorities and provides a framework for orderly and consistent planning, acquitsition, development and administration of the parks in the City. In order to attain an extensive needs assessment, a planning approach was devised that examined both the supply of exisfing and proposal City facilities and programs, and the existing demand and future growth trends. Information regarding demand for facilities and programs were based on citizen viewpoints expressed in community workshops and through a community -wide telephone survey. Representatives from user groups, volunteer groups and other local service providers as well as City staff were interviewed regarding their perspectives on community needs. A detailed population study, analysis of future planned development, and established population trends are included in the Master Plan. Pubilc input was an important part of the process. Three public workshops were held to gather information and feedback from the community. In addition to the public workshops the consultant team met with the Parks and Recreation Commisison four times to discuss and clarify the study findings. The Parks and Recreation Commission recommended adoption of the Parks Master Plan at its July 24, 1997 meting. The implementation plan was developed by establishing the relationship between existing and potential supply, and existing and anticpaied demand as confirmed in the needs assessment and other research components. The implementation plan is comprised of a set of policies and recommendations to be used by the City to City Council Report Community Services Dept Adoption of Parks Master Plan Meeting Date: March 17, 1998 Page 3 develop funding strategies, an acquisition plan, and a faciltities improvement program. Upon adoption, this Parks Master Plan will be the policy and management framework which guide the City Council in its decisions regarding recreation and leisure for the citizens of Diamond Bar. Recommendations From The City Council Parks Master Plan Sub -Committee The City Council Parks Master Plan sub-commee has met four times over the past four months and presents the following recommendations to the City Council with regard to the implementation of the Parks Master Plan. The Sub -Committee has determined that a broad approach to financing and implementing the goals of the Parks Master Plan is necessary. Existing resources will not provide the funds necessary to construct the projects identified in the Parks Master Plan that are essential th meet the needs of the Diamond Bar community. Therefore, the toNowing implementation plan involves creative, as well as traditional methods, of procuring the funds and resources necessary to increase the quality and number of public facilities for the community's use. 1. General Fund: Although the City has a healthy reserve in its general fund, it is unpredictable whether the financial environment that allowed its growth will continue. The general fund reserves will best be utilized for matching funds needed to qualify for available grants, contracts for procurers of grants, costs for negotiators to seek available vacant land and to develop joint -use agreements for improvements at existing school district facilities, to fund one-time start-up costs for the most demanded public facilities, to fund master plans necessary to determine opportunities for the future and to fund the costs associated with a Proposition 218 election. It is recommended that the City Council continue to appropriate funds from the General Fund for improvements, maintenance and operations of the Parks and school district sites used for community recreation. 2. Establish a 501-C-3 Non-profit Foundation: This foundation can be set up to receive private donations from entities who might otherwise be reluctant to donate to a City, especially since the donor could receive tax benefits. This option works best when there are very specific facilities and costs that are to be funded by the foundation. Through the foundation, the City could solicit funds from private foundations, corporations, other businesses, local organizations and individuals including gifts, bequests and trust funds. It is recommended that the City Council direct staff to begin the process of establishing a 501-C-3 Non-profit foundation. 3. Award a contract to a Grant procurer: A grant procurer would be responsible for searching for grants and donations available to the City, and then, when authorized to do so, to write the necessary grant or donation request to solicit the funds. It is recommended that the City Council direct staff to release a R. F. P. to start the process of contracting with a consultant to procure grant funds for the City. 4. Award a contract to a City/School District Negotiator, The two school districts in the city have been identified as potentially having the facilities necessary to meet most of the recreation needs of the community. Before improvements to these facilities can begin, an agreement for the joint use and funding for the planned improvements and maintenance/operations costs are necessary for each site. There are six sites identified in the Partes Master Plan that, if improved, could provide immediate benefits to Diamond Bar residents. They include Diamond Bar High School, Chaparral Middle School, Lorbeer Middle School, South Pointe Middle School, Walnut Elementary School and Diamond Ranch High School. It is recommended that the City Council City Council Report Community Services Dept. Adoption of Parks Master Plan Meeting Date: March 17, 1998 Page 4 direct staff to release a R.F.P. to secure a consultant to serve as a negotiator for the City and both school districts. 5. Continue Park A.D.A. Retro -fit Projects Utilizing C.D.B.G. Funds: The City of Diamond Bar receives approximately $370,762 in C.D.B.G. funds per year, of which $296,610 is available for Capital Improvement Projects (C.I.P.). It is recommended that the City Council continue to utilize this funding source for Park A.D.A. Retro -fit projects. 6. Utilize L.L.M.D. #39 Funds to Improve Five Mini Parks: Funds Totalling $165,360 are collected each year for L.L.M.D. #39. Annual district maintenance costs total about $160,000, leaving only a $5000 balance for Capital Improvement Projects. There are projected reserves of $40,000 for the 1997/98 fiscal year. An inflation rate of only 2% per year will consume the $5,000 balance within two years, and the $40,000 in reserves within seven years. Therefore, it will be necessary to conduct a Proposition 218 election to increase the annual assessment for L.L.M.D. #39 within the next 5 to 7 years. It is recommended that the City Council direct staff to plan to conduct a Proposition 218 election for L.L.M.D. #39 in the near future. 7. Trails Master Plan: It is recommended that immediately upon adoption of the Parks Master Plan, that the City Council direct staff to solicit proposals for a consultant to complete a Trails Master Plan for the City of Diamond Bar. It is estimated that a Trails Master Plan wiA cost about $50,000 and should be funded from the general fund. The Trails Master Plan will serve to identify existing easements and new opportunities for possible traits, establish trail design standards and formulate a trail implementation program. The Parks Master Plan estimated that the cost to acquire land and to construct trail improvements will be approximately $1,399,000. Possible funding sources for the construction of trail improvements will be identified in the Trails Master Plan. 8. Community Center: The community center has been identified by the Parks Master Plan sub -committee as the number one priority park improvement project. Because of its cost, $3.5 million to acquire the land and $4 milion to construct the community center is considered amid to longterm C.I.P. project. Primaryfunding sources are Redevelopment Funds, C.D.B.G., Developer Agreements, future proposition "A" grant opportunities, corporate sponsorships, and other solicitations of corporation and foundation grants and donations. It is recommended that the City Council direct staff to complete a conceptual site plan for a community center. 9. Sports Park: The sports park has been identified by the Parks Master Plan sub -committee as the number three Pnonty park improvement project. Cost for this project is estimated at about $4 million for land acquisition and $3 million for development. The WN.U.S.D. owns property at the corner of Brea Canyon Road and Diamond Bar Blvd., known as site D, that has been identified as a potential location for the sports park. Negotiations with the School District will be necessary to determine the availability of the land and its price. Another possible location is the undeveloped portion of the Lanterman Develpmental Center property adjacent to the Diamond Bar Little League Parts. Possible funding sources for this project are Redevelopment Funds, Developer Agreements, future grant opportunities and solicitation of corporations and foundations for grants and donations. It is recommended that the City Council award a contract to a City/School District negotiator to begin negotiations for Site "D". City Council Report Community Services Dept. Adoption of Parks Master Plan Meeting Date: March 17, 1998 Page 5 10. Pantera Park Ball field Lighting: The lighting of the Ball field at Pantera Park is the number six priority of the Parks Master Plan sub -committee. Total cost is estimated between $150,000 to $300,000 for design and construction, depending on the type of footing required for the lightpoles. Possible funding sources include donations from user groups, Quimby Fees and proceeds from the sale of the surplus water district property. There are projected reserves in the 1997/98 fiscal year budget for Quimby Fees totalling $184,700. Also, Dimond Bar American Youth Soccer Organization (A.Y.S.O.) has offered $100,000 toward the installation of Ball field fights in Pantera Parts. It is recommended that the City Council direct staff to include construction of ballfield lights at Pantera Park in the 1998/99 Fiscal Year C.I.P. budget request. 11. Sunset Crossing Park/Skate Park: The park portion of this project is the 13th priority of the Parks Master Plan sub -committee, and the Skate Park is the 15th priority. A conceptual design of Sunset Crossing Park includes skate park amenities. Estimated cost is $443,000 (for park improvements) to $877,000 (for park improvements and Skate Park amenities). Possible funding sources include Redevelopment Funds, future grant opportunities, concessions, developer agreement, corporate sponsorships, solicitation of corporation and foundation grants and donations, and use of the proceeds from the sale of surplus water district property. It is recommended that the City Council direct staff to begin the Conditional Use Permit process to establish a park at the west end of Sunset Crossing. 12. Swimming Pool Complex: This improvement is the 16th priority of the Parks Master Plan sub -committee. It is not recommended by the Parks Master Plan that the City attempt to construct and operate a swimming facility on its own. The Parks Master Plan recommends that the City and School districts negotiate the use of school district property for the location of a swimming pool complex. One possible scenario is to work with both school districts to construct a swimming pool complex in conjunction with a sports parts at the site D location at Brea Canyon Road and Diamond Blvd., and to jointly operate it. Estimated construction costs for a swimming complex is $1.5 million. Possible funding sources include Redevelopment Funds, future grant opportunities, concessions, developer agreement, corporate sponsorships, solicitation of corporation and foundation grants and donations and C.D.B.G. funds. It is recommended that the City Council direct staff to conduct a feasibility study for the inclusion of a swimming pool complex at the Site D location, if and when that site becomes available to the City. 13. Additional Tennis Courts: The Parks Master Plan has identified the need for additional tennis courts for the north portion of the city. The Parks Master Plan sub -committee has ranked this as the 21 st priority. A Possible location for these tennis courts is at the lower grass area of Summitridge Park. Another possible location is the north east portion of Peterson Park. Estimated construction costs for additional tennis courts is $150,000. Possible funding sources include Redevelopment Funds, Quimby, future grant opportunities, concessions, developer agreement, corporate sponsorships, and solicitation of corporation and foundation grants and donations. It is recommended that the City Council direct staff to include consideration of tennis courts at Peterson Park and Summitridge Park when improvements for these projects are considered. 14. Establish a City -Wide Benefit Assessment District and/or other Voter Approved Funding Sources: This will require the City to conduct a Proposition 218 election to determine if the residents will approve the establishment of a City -Wide Benefit Assessment District for the design, construction, maintenance, and operation of recreation related facility improvements. The best chance for passage of a Benefit Assesment City Council Report Community Services Dept. Adoption of Parks Master Plan Meeting Date: March 17, 1998 Page 6 District is to create an attractive package of amenities that are to be specifically funded with these funds. For example, listing a Community Center, Sports Park with aquatics center (along with acquisition of a site for construction), New Library Facility and Civic Center would garner a lot of attention. Possibly Redevelopment Funds could be used for the initial design and construction, with Benefit Assesment Distract funds being used for operations and maintenance, after the facilities are constructed. A provision in the formation of the District should be included that also allows for the use of district funds to design, construct, maintain and operate other facility improvements described in the adopted Parks Master Plan. An assessment of $2.50 per month ($30 per year) would generate approximately $500,000 per year. An assessment of $5.00 per month ($60 per year) would generate $1,000,000 per year. Forming such a District would be an uphill battle, because as stated in the analysis of the telephone survey for the Parks Master Plan, 46% of Diamond Bar residents are not willing to spend even $2.00 per month ($24 per year) for a Benefit Assessment District. It is recommended that the City Council direct staff to release an R.F.P. to solicit a consultant to assist the City with conducting a Proposition 218 election. 15. Plan for Methods to Recover Maintenance and Operation Costs: As new facilities and improvements are constructed, operations and maintenance costs will continue to increase annually. The cost for maintainingloperating the nine (9) City parks and Heritage Park Community Center in the 1997/98 Fiscal Year budget totals $388,605. The following chart shows how this amount will increase each year as the 13 year C.I.P. Plan, which is described in the next section, is implemented. Possible funding sources and other methods to offset the increasing maintenance and operations costs include: Benefit Assessment District, other voter approved funding mechanism, user fees, corporate sponsorships, adopt a -park program, use of volunteer labor, concession contracts, and enter into joint use agreements that share the maintenance and operation (M/0) costs for facilities. User fees were identified in the residents' survey as the most supportable method the City can utilize for recovering maintenance and operations cost (which includes energy costs for facility lighting). Fo1owing is a possible scenerio for establishing new user fees to fund Maintenance/Operating and Lighting costs. h is recommended that the City Council direct staff to recommend new user fees in the 1998/99 Fiscal Year budget, per the following guidelines: Proposed User Fees Annual Potential Revenue 1. Establish Rental Fee for Reserved Use of Picnic Shelters $13,650 546 Reservations per year @$25 per reservation (5 shelters) $2,730 per picnic shelter per year 2. Charge for Reserved Use of Ballfield Lights $31,200 $10,400 per year per lighted field @$8 per hour (3 fields) 3. Charge for Reserved Use of Lighted Tennis Courts $57,120 11,424 reservations per year @$5.00 per 45 minutes (8 courts) $7,140 per court/year 4. Charge for Reserved Use of Basketball Courts $31,000 $7,750 per year per court @$7.50/hr (4 courts) TOTAL REVENUE (per year) $132,970 City Council Report Community Services Dept. Adoption of Parks Master Plan Meeting Date: March 17,1998 Page 7 16. Adopt a multi-year C.I.P. Program that is updated on an annual basis during the budget process that identifies the priority of project development, and lists all possible funding sources available to complete the projects. Attached is a proposed 13 year C.I.P. Program that starts with the coming 1998/99 fiscal year and concludes with the 2010/11 fiscal year. In order to construct all the recommended projects during the time frame described in the proposed 13 year C.I.P. Program, the following funding sources will be required during the fiscal year indicated. It is recommended that the City Council direct staff to develop a multi-year C.I.P. plan during the 1998/99 F.Y. budget process, utilizing the proposed 13 year C.I.P. Program as a guideline. Fiscal Year 1998199 Project Cost $1,035,050 Summary General Fund $200,000 of Proposed CDBG $297,000 13 Year 9uimb $97,500 CIP Program Prk. Dev. $417,250 LLMD#39 $23,300 Redev. $0 1999/00 $706,000 $150,000 $240,000 $105,000 $211,000 $0 $0 2000/01 $4,740,000 $160,000 $280,000 $100,000 $200,000 $0 $4,000,000 2001/02 $4,630,000 $100,000 $290,000 $100,000 $140,000 $0 $4,000,000 2002/03 $465,000 $161,000 $104,000 $100,000 $100,000 $0 $0 2003/04 $444,380 $200,000 $219,380 $15,000 $0 $10,000 $0 2004/05 $3,320,000 $100,000 $220,000 $0 $0 $0 $3,000,000 2005106 $511,700 $120,000 $250,000 $100,000 $0 $41,700 $0 2006/07 $805,000 $375,000 $195,000 $0 $175,000 $0 $60,000 2007108 $1,297,000 $300,000 $0 $0 $100,000 $0 $897,000 2008/09 $450,000 $240,000 $210,000 $0 $0 $0 $0 2009/10 $500,000 $300,000 $0 $0 $100,000 $0 $100,000 2010111 $1,500,000 $0 $0 $0 $0 $0 $1,500,000 Total Cost PerYear $20,404,130 $1,569,548 $2,406,000 $185,077 $2,305,380 $177,337 $617,500 $47,500 $1,443,250 $111,019 $75,000 $5,769 $13,557,000 Average $1,042,846 Prepared by: Bob Rose Community Services Director J V O 'O a �a �a E > o ae) E rn O � U v v c E E O U N 0 0 0 0 $ 0 00 O N 1� O OCD O O C M � M V 61.11G9 b09 69 N d9 J 69 > 0 0 0 O 0 ClLO 1LC N O N d O ~ M r E V O O O CDP O O0 Q j E O O ' O C 3 M N M R Q 613 to to p� a V> d m o 0 0 0 y L90 0 0 0 w 0 h N O O N U r N 69 613� 0 0 (D LL o c 0 0 a) Q o 0 0 OC4 N U � d i 0 0 0 0 0 0 0 0 0 0 0 0 N (� O O O O O Cl O O 0 N O O _ O N O 0 E O L M O 6 yMg H 0 N t() m Z vi fl)60 M 0 O E9 d9 r CL E c rQ o R d Cl) t; 60.) it vsca m 4 ) $ E tb N SaC: — $ $c$`o mc EEd9 � N" °'o 0p t > NOOq >a to, N W e>:j a N O O m ra U O 4) 0 N coo ! y2�Lo v LO ro CL u o Eto NWui > c Q co y� ii -� ^ ti Eve m"9 0� ..ei aQ _te � c a� o o =� m m h a, Q c i°yWo V) CO mc�'oap �bso-��ma V� vo>;o Eur d m Y j 4)F° L '°' '� a"i V N ai CO Y m . c °c C ` G oa maN R co ro mQ Z `o' $ (D SZ '�° m ° a m 0 "MooQa a cit m a 3m�� �' ,o m a j,3o �, a 3s O C p� N 0 4 c0 � O m y O O G C C m i U O m 1p O ,O Z t6 = O R Um ° m m v �m m Ems �m m m � a mV u, c 3"o E c c m`o m p ro m 0 m 3 m m m m > m a ani RQp 0 ax aZQ� a ��Z�00 -1 cgZi-co cnZ�� U) a-mZ iQ r N M 0 co O O r 2 % 2 ■25 . - § . k k $ $ © § § I i 7 ` % § § § � � $ § % § o k G % § $ u2 § \ - - - � % 2 - 0 o ) \)/o k + m k 6 8 k k} 2 ¥ \ \ °:r\ £ % £ �E § E & 0 $ \ n o 3 j � \ 04 m 2oq lri kg Ln 00,5 64 44 41 k ■� $ ukkk F� �LL 0 Co ow §1* S R kk r- c M § 'a « U- $\0 P ,3=■ _ E p E2 % ■$ $ % ° k k ® \ k k 5 E : <ua Co < 0 3 J / $ �2 E § ®� o q Ca $ a t; CL _ Cot 2oq lri kg Ln 00,5 64 44 41 ia Z;k%oq$ k ■� $ ukkk �LL 0 Co ia Z;k%oq$ 9 $ $ ukkk k k kk ow §1* S R kk k2 k 'a U- $\0 P ,3=■ _ p E2 % ■$ ,$ �kCo 4/ \ < X— o t U) w 5 E : <ua Co < / 22 CO Ca $ t; CL _ Cot 60-S ƒ I ( 2CL k k Co o CO � A r 4. 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O fh R h O � 69 iA � y yq � R � cu = F pp00 roO W OD OND 10.. Cl)LQ h OM1 Lf)O Lc) OD M 0 c^O (O U Q% a Vi 4Y M NM r f9 Yi cn M 0�1 V cto M�}} jn to 1- ? LQ Q, u1 t M t9 /9 19 IR d! M O _ U g° 4. 10 v O C 0 E m +' d E g �Q o ci a-a;ri �$06t3gb �i tbtb gb b� bb� S8 E E 0D � L. O ION 1A In aai W M< _gO'�tO CO N1� M M Mf0 M ONM SRN 19 /A MM � �' m m ([j y _ 8j 19 h 1A y} M 1A f9 M di M Mf /9 h. V! tlf s 7R p C C �aNA Hf fR HlMHy m m rNi Q E m E E E 0 a m m = «'m L Z Z O y o LL y N N y E N O ,? LL U r�V2 03 N O Y. LL^B NO d Q C d U G N O O L ++mO Z U a O jcagi0 O o� mi RIO, 8MOa -SO d OO� °)_ $ v E w @a �'a) ID b N c neYfu b �� °oa m d 8 ME .2 IL mm m �NuJ v~N� �$ c� �r d ��0 cud a2 vU U -C It sam a`$ s �, u�w_ G 8 0, td c `w o)t po �c '� r ttm oos �A m- O 'pa a 'Z` L' = 01= E 9121 �� r=rn W� � solo aaU 5�t = Q 3 0. M C V 7 7 7 m e m 7 L J= 0 J O O J m lA J m m 'D 3 7� N A� U O � .. e- E E E �'3� UU• Um � rA a DO m yti �� c _c Dra_o 01 0 0 o w$Zrn o)Lm0 ao.E' m a)a)aU trn$ ' ter tr c t c 01 01 0) $. OI OI U U U JOA J J J On J LL O) J J (n J co q O On J J J J P.L. O J J L 7 J O c(��pi M a T f0 - O n M MNcm c) U9N N 00 pC Op N O N VOV � pM to LO m 7 m b9 TM N4 V! a d v E d j }iz 80 8 S o 0 0 O `8 o 00 O o v E o E y S1) 9 8 S S S O o nn a`o rn o a ji N N N N N N (v cm �14� N E w Z y C_ MEMORANDUM TO HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: TERRENCE L. BELANGER, CITY MANAGER 14 RE:. INLAND VALLEY CAPITAL CORPORATION (IVCC) DATE: MARCH 17, 1998 ISSUE: Shall the City of Diamond Bar execute the non-binding expression of interest in participating in the Inland Valley Capital Corporation? RECOMMENDATION: It is recommended that the City Council approve the participation of the City in the Inland Valley Capital Corporation; and direct the Mayor to execute the non-binding expression of interest, in the amount of $25,000. DISCUSSION: The IVCC, formed pursuant to federal law, is a Community Development Corporation, The IVCC is being created to provide loans to businesses that do not qualify for a bank or SBA loan. Said businesses must have in existence for at least a year. Loan amounts would be between $5,000 to $50,000. The IVCC would be founded by municipalities, which would be serviced by the CDC ( a multi -bank loan consortium). The IVCC has an overall funding goal of $400,000, with a minimum need of $150,000. The IVCC is proposing to serve a twelve city area. It is requesting that the target cities participate in a one time only investment of monies to provide the necessary funding for the initial administrative costs. Once established, the IVCC is intended to be self -funding. Participating cities have no financial obligations or liabilities for or to the IVCC; except for the initial formation amount. Cities can choose to participate at either the $15,000 or $25,000 level. The primary difference between the two levels is that the IVCC commits to making loans/grants at least equal to the amount the city invests, if said amount is at least $25,000. If the City participates, the $25,000 level is preferred because of the loan/grant commitment. Executing the non-binding expression of interest does not obligate the City to anything, at this point. When the IVCC receives expressions of interest in the sum of $150,000 (minimum), it will ask interested cities to then formalize their participation. IVCC MARCH 17, 1998 PAGE TWO Staff has inquired about the establishment of CDCs in San Diego, Riverside and Orange Counties. According to the CDCs contacted, the organizations were founded by financial institutions, not municipalities. A brief fact sheet is attached. Staff has also contacted the San Gabriel Valley Community Development Corporation, which is comprised of seventeen (17) financial institutions and nine (9) municipalities, with three (3) additional cities undecided. The SGVCDC is a similar organization as the proposed IVCC-CDC. However, in the case of the SGVCDC, both municipalities and financial institutions are being asked to underwrite the start-up organization, with member financial institutions pooling monies for loan activities. The SGVCDC is still in the formation stage. A copy of a brief staff report is attached. Recently, the City of Walnut voted to become a member of the SGVCDC, with a financial commitment of $10,000. CO:NENIUNITY DEVELOPN ENT CORPORATIONS What is a Community Development Corporation (CDC] ? CDCs were established by Congress as a vehicle for promoting economic development: Typically, CDCs are a subsidiary of municipalities, large corporations, or financial institutions. In recent years CDCs have gained popularity in multi -investor situations, spreading the risk among many interested entities. Specifically, financial institutions have been using them as a method of granting credit to borrowers who are not "bankable by ordinary standards," yet deserving of financial assistance. CDCs are able to offer credit to participating financial institutions in all three tests of the revised Community Reinvestment Act {CRA}. All State and Federal Banking Regulators encourage participation in Community Development Loans and CDCs. What are the benefits to the community? CDCs provide an additional source of small business assistance to entrepreneurs who, for a variety of reasons, are unable to obtain credit or financial guidance from an institution. They are excellent "incubators" for learning how to obtain credit, manage a business, and expand the local economy. Many CDC clients "graduate" into conventional or State/Federal Loan Guaranty programs. In many cases, the technical assistance received is more important than any credit obtained. With strict lending guidelines, and the potential for "Lender Liability," financial institutions are unable to meet this demand from the small business community. What are the benefits of a multi -investor CDC? By spreading the risk of loss exposure among several "investors," small business lending becomes more palatable, especially when an effective technical assistance program is incorporated It also spreads the cost of administering and servicing small loans, making it more economically feasible. A CDC is also a very flexible entity, allowing for creative approaches not allowed in financial institutions. CDCs can include affordable housing programs as well as equity investments. CDCs are separate corporations and are not regulated by the FDIC, Office of the Comptroller of Currency, State Banking Department, Federal Reserve Bank, or the Office of Thrift Supervision. Loans are not scrutinized, rated, criticized, or written off by regulators. Individual loans are not carried on the books of a financial institution; the total amount of investment and financial commitment is either carried as "Other Assets" on each investors books, or as a Community Development Loan. Many existing CDCs are administered by third party contractors, yet managed by a Board of Directors representing investors, allowing complete control without having to oversee the day -today operations. Regulations now allow non financial investors to share in the risk/reward aspects, effectively spreading the "Spirit of CRA" to the entire community. Current CRA regulations emphasize the results of an institution's community programs, not just efforts. CDCs provide an excellent solution to this requirement. PIVMELF $500 - $1,500 Entrepreneur Class Peer Group/ Mentors --'- - � 1'LPS TO BUILD SMALL BUSINESS I VCC(in f"'.Mjjon) $5,000 - $50,000 In business for at least 12 months Technical Assistance SBA Loans Typically from $20,000 Usually need to have existing business, Positive Cash Flow, Solid secondary sources for repayment. BANK LOANS $$$$$S Usually need: Established business, Solid business record, Good credit record, Stable financial base, collateral or other guaranty for repayment ALF -Pomona Inlaed Vall v R'i� " This is aro P gram for low to moderate income individuals who want to start a small home based business. Program includes a 10 week entrepreneur class, a peer group lending model, and volunteer mentors torovid guidance. p e assistance and This is $-proposed multi -bank loan coon nsortium. The program would provide loans to small businesses that do not for a bank or SBA loan. Typically, the business has been around for I or 2 years. The business may not have any collateral, too short of a business history, or have other technical needs that a bank cannot accommodate. quite qualify This program is for a business that needs a longer loan term than a traditional bank loan. In addition, need the additional credit support that the SBA guarantee provides. Start-up and new businesses usuall d business may also lack of collateral or operating history. y do not qualify due to BMAI&M Typically, these loans are for a business that has a good track record and ability to repay the loan. the loan as part of an overall business and tax planning strategyGenerally, the business needs record and have access to other resources that can be used to repay he loanHess and owners usually need to have a good credit INLAND `'ALLEY CAPITAL CORPORATION [ In Organization ] PROGRA�m HIGHLIGHTS NIISSION: Fund "nearly bankable" loans toualified borrowers; provide technical assistance TARGET: Businesses in low -moderate income area Participating cities sof LOANS: Parameters: 55,000 to 550,000, u to 5 amortization P years Interest Rates: Competitive BOARD DIRECTO RS: 750 °Bank shareholders 25% Commuuity/Public Sector Business People MANAGEMENT: Third party Non -Profit Administrator LOAN PACKAGING: Non -Profit Administrator SERVICING: A Shareholder bank TECE ICAL ASSISTANCE: Required of all borrowers; Existing Providers in target area, i.e. Small Business Development Centers, et al. INVESTI1ENT COST: Initial Capital Stock purchase by participating financial institutions; Financial commitments from target area cities Annual Loan Pool contributions by Participating financial institutions, amount to be determined by the Board of Directors PROJECTED OPENING DATE: 4th Quarter, 1997 LN -LAND V'ALLEY CAPITAL CORPOR-MON [ In Organization WHY SHOULD A CM PRO [FIDE FINANCL4L SUPPORT? a Leverage ......... a modest one-time grant will leverage thousands of dollars in loan funds from participating fm mncial institutions Investment ..... low cost way to offer additional loan program without the expense of establishing a separate department No Risk.......... responsibility for loan collection remains with the Inland Valley Capital Corp. Marketing....... all program marketing efforts will be coordinated by the Inland Valley Capital Corp. Job Creation... small business expansion programs help retain and create jobs for local communities Tight Budgets...... cities must "do more with less" as a result of budget cuts and proposition 218 Community Involvement....... Locally managed program with entrepreneurs on both the Board of Directors and Loan Committee of Inland Valley Capital Corp. Self-sustaining program one-time grant only; no annual commitments Approved Program....... Inland Valley Capital Corp, is modeled after other successful, government approved programs for small business lending Training .......... management training to enable them to "graduate" available bleto all borrowers conventional loans CITY OF DIAMOND BAR MEMORANDUM TO: Terrence L. Belanger, City Manager FROM: Anne Haraksin, Administrative Assistant SUBJECT: County CDC Information DATE: January 15, 1998 As per your request, the following information was obtained on the Orange County CDC, Riverside County CDC, and San Diego County CDC: Orange Countv Bankers CDC of Orange County (William Davey 714-978-1182) -Agency formed June, 1995 -Awarded Lender's License January, 1997 -Funded 6 loans/$248,000 -Membership - 26 financial institutions -Grants received from SCE, Glendale Federal Bank ($10,000) and Imperial Bank ($3,000) -City of Irvine granted $100,000 of HUD monies; money held in a mutual CD; money must be spent for businesses located in Irvine; money drawn upon only if all loan means are exhausted and if Irvine gives dual consent -City of Anaheim is on the loan committee; they have pledged no money; CDC is not actively seeking money from other cities for overhead costs -CDC is FDIC and OCC approved -*See Attachment Riverside Inland Empire Lenders CDC (Michael Ocasio 909-352-5736) -Awarded Lender's License April, 1997 -Funded 6 loans/$246,000 -Membership - 16 banks formed a microloan fund -Riverside County CDBG grant - $250,000 for organization expenses -The City of Riverside has been considering a $100,000 grant; currently, no cities have contributed money to the fund; the City of Riverside contact is Howard Fields San Diego CDC Small Business Finance Corporation (Kimberly Buttemer 619-291-3594) -Awarded Lender's License in 1993 -Funded approximately 65 loans -Administrative overhead is subsidized by profit; overhead is approximately $I 10,000/yr -Membership - 23 banks; not seeking money from cities Attachment int R'� N �o Bankers' Small Business CDC of Otange County 265 South Anis Drive, Suite 130 - Omnge. CA 92668 (714) 978-1182 FAX (714) 976-1297 (BANKERS' CDG) LENDING GUIDE Bankers' CDC will approve or decline credit applications based upon the following criteria and guide- lines. Micro Loans: Provide flexible "gap financing' which on a project -by -project basis Mil fill the gap between the amount of financing available from convsntionaf sourree and the amours available from the SBA and government sources. Examples: working capital. invenbry. leasehold improve- ments, equipment and similar purposes as contained in S13A ban WWSRnes. For additional info- matian, sae section on 'Restrictions'. EgLAy Gap Guarantees (Stand by Letters of Credit): To fulfill equity requirernen[s of S13A or State of California guarantee loan programs -up to 50% of the required equity; 525.000 tYauomurn- All other criteria and guidelines to be fo0owed. F,LIGIBILI—TY For-profit small businesses located within Orange County. All types at small business will be con- sidered except for residential, news media, financial institutions arta other types of b uSinesses ineli- gible by SSA standards. Preference wad be given to minorityy and women owned businsssea and businesses located in low and moderate Income areas. Enterprise ZOm s and De"elopment or Redevelopment areas. Same as for SSA guidelines including the following* 1) Good character. 2) Ability and experience to operate a business of the type, size and scope successfully and profitably: 3) sufficient invested capital (not loaned - unless subordinated) $0 that with our Loan the business can operate on a sound basis; 4) Mntoricai earnings and cash flow together with pro]scted financial trends are sufficient to repay our loan and 10 provide the owners) with a rsasonaWe level of personal income and sufficient retained earnings to provide for sound financial operations and growth; 5) Reasonable business and personal collateral, but may not be required; 6) Business must be operating for a minimum of twelve months with a profit and positive cash flow trends covering the most recent six-month period; 7) A wen defined business plan 8) Willingness -to participate in a `technical assistance program" as required. TErwNIG L ASSISTANCE / COUNSELING: Determined on a case by case bans. Micro Loans. From $5,000 to $50,000 Equity Gap Guarantees: From 55,000 to 525,000 in the form of a Stand by Letter of Greait for SBA and State guaranteed loans wherein the borrowers lack adequate equity. Miicm Loans: Fully amortized monthly principal and interest (combined principal and interest as opposed to Pripcipal pkis interest). Three year maturity with up to a seven year amortization. Inter- est rate is the Wall Strew Journal Prune plus 4,0% fixed for the term. Equity Gap Guarantees (Stand By Utter of Credit): Three year maturity. If the Stand By Letter of Credk is drawn; interest rate is the Wail Street Journal Prime plus 4.0% - Additional fees apply as described in the -Agreement Regarding Bankers' COC Fees on Micro Loan Applicaton'. The Bathers' CIBC Loan Comrrifte may at ita discretiom require a borrower to pay an additional payment of interestMe based upon niskot the credit and the potential success of the business. This `AddRtonm Werest/Fee' provision features a ma xkwm 10% cap of the original loan amount during the We of the ban, and is payable annually based on a percentage of increase in the borrower's gross revenues. The Solas Ie+ral and financial statemeWiinformation "basis" is determined by the Bankers' COC and borrower at the inception of ban committee. ri�'Jwlr_N t ..: 1.3Z1 •: Micro Loans: Same as generally accepted by comparable SBA loan guidelines. Equity Gap Guarantees: Same collateral as the underlying SBA loan: however, Bankers' COC will subordinate their security interest in the collateral to the SBA loan. Guarantors to be the same as on the SBA financing. _jL►f1 •� _� _ �•� •- _ • • •-� • • Same as for SBA guidelines and to include the following:) 1) Not available when cores tional bank financing can be secured (i.e. when loans are not "bank able• by conventional criteria). 2) To pay off partfany-securad creditors who would likely sustain a loss without the new financing. 3) Proceeds fol ptllynterlt to owners, partners, stockholders. 4) Finance the change of ownership (exceptions per SBA guideline); 9) For speculation in any land of property; 6) Nonprofit o%anixallk"; 17 For investmients; 8) Loans to restricted membership groups or organizations; 9) Businesses open lass than twelve months (also see credit requirement section). 'Loans made pursuant to a California Finance Lenders' License 1 S G 00 G ti n h c a n S �°OQ '$ w r fo G OQ O ~ ss y m m O ? ., :1 Z in rrl T to ro 7 Q O +n 7 O �' S Q d O ►-1 .,et Lin oac WO r? A G $ n n 3 N 7 > CD tf y b y T S > r" A u - O O 7 iii Al '" -- c o- o o c F a. 9 a eb F m TIro O O. S y b C O G n X Q O m ^ m T %4 .y.. cr n ? O. Q A 7� y p `<fS r° H • V O conO n eye y vCi (� N OQ � < Q Q p I7 Z O O C A r .y A ti t < p G n G n rOo re R P A m n to .O^.. o Com' N -3 a, a ? •-, CO Cb A N = n „( d A nd N A N� 0 ti ..; ri OLolO OroC 0 ,70 C. -U G r► y O G. OON > mc 900/Cool TDIWI0 DO LBT-T ALB bTr•l If'i•T Cit :tT:Tn v� H Z A o o w z ��o� p a c o W V Zc Z Z Z-1 3 &1x Z.C. as Z go co ,g 3 O � fid c9 a < � e Z � . < � � � � z 5 r CO �+ ZW o fit,, a u � z 0 u M Q .1 aa U u G v Z H o mm e '20' gg ro C4 o aCc�u�S.3d acs 4 R Y Ey V C O � �UVD ��'� o 0 of C 0 C3 '� O� ypC p N mad EuE ca t m�m� ea. ' or m y�w v u -o°o2 ° o 900it000nj 3910 �Q� X Z Z z o N Z ss z a� Z S LL.z�� wC� �U xv? a 96 o LU L67T ALR tTAM Qt:tT RR;tT,Tn I E Commtulity Rciuvestment community Development: Partnership with Purpose When you imagine friends and family commercial banks and thrifts. The CDCs total capitai gathering around the ThanksgivLng cable, you probably don't investments were over $165.000 and they noel have a collective expect to hear anyone say, -Td like to give thanks for Aunty commitment to fund over 51.65 million in S5K-50K -micro- Sally's health. my dog Rufus, and epec-Ily my bank for giving loans,". Orange County's most prominent credit need. me faith in my economic future.- But, mom and more. this Getting involved in the CDC is a -good business' way- for -thankyou' to eomw&rml banks is likely to be heard due to the banks to access communities and provide financing to upsurge m banks community de%Vlopntanr activrry. businesses this mould oMern•ist. ne out of trach. Simultaneously. The conssmutity development indLLSt1}y has groan since the the member -banks are establishing a model of ntciprocallv 19Gos, when the industry'gmd-daddies' (like the L*w-U come beneficial economic irnprovemrnt. Flousirig Fund in San Francisco and SAMCO in San Jose) were "We provide die conduit to share in marginal loans this a ould offering low-income housing loans, into a multitude of adtetwW seriously challe11180 a single irudnato.s safer' and ploaccring organization with products tram coostrumon loons soundttest.' DweY says. for supermarkets to business developmcm consuldrtg to small To date. the CDC has made five loans totaling $198.000. business ancro-soans. AMM& them Mrs been a minority-owned company Ecatunng FLsiorldly, banks' commurucy development parmerships their own invention: a cellular phone battery chatyer that does lave been desigsted to bolster 0mrabiiky to satisfy CRA criteria. the job in 45 minuet and fits in your pocket! Also, a grocery With the expansion of CRA to include not only low -moderate store, the only store located in its very low-income incorne housing loom but also small business, sin" Para, and neighbor hood. oflim its Hispanic and Cuban a walas foods economic development loam banla' commaunity developmou from their hoate countries. pamtcr3hips We bei roar, sWaificant caw does an orprti ation like Davty'a lit Inco coatmt r -Y _ Along with this expansion, a rawfourld enrhumasm for devdopmem with SBA pi;pvwns and community dVvelWpment banks' close involvement in community development ban1cs already in place-' The CDC collaborates with wfiomevet read ;nvgygnents is surfacing Organtudom tike this of Bill Davey, they can to build a productive, reinforcing nerwork. For executive director of the Bankers' sn+sR Dress Commnu Ey cmt.ple, torr have partnered °'rzh the City of Irvine to offer a Devdopazm Corporation of orange County ('the CDG'), are loan guarantee program. for which the City wijl guantuce ' 0 actively bridging conventional affordable financing and for Irvitne-based businesses that are matgow aedu risks. kIso, conunuraty demoted- the CDC hopes to 6U the under S50K gap for SBA minority and Davey defines his organization's mission as "Stetting the womanowned program& money where it needs to be.- This mission describes the To sum-"= the language and cultural dullengea that oft— ideology cif dwnew model focusing on the pursuit of financial accompany lower-income and minority areas, the CDC has and soeaal return for membac-barks' investments. networked %with The Latin Bu>i-is institute in Chattite County. -(The CDC) o a meam w sausty CRA Criteria as u*U as an The CDC offers a tcdutical assistance and a marketing program• ourlet for member banks to give something back to the They are nor`- generating -financing to provide technical communities. \Iv c-perienoe lis-+ shown dear bankers staff• assistant to potcnlial botrcrLvei� �-m ifrheCDC.c in't inan12e involved in cite CDC because of AatWaMn in `eting tete job Their particular loans. through toasucce?sfulUWsa).NlitdyMurphY.Vice-president "We intend to give lva:i+ to Those who c:n'r qua;ifv of Imperial Bank and president CFO of the CDC. elsewhere,' Davey says, "and if a borrower comes to us with a The CDC -as torten ed in 1944 and deagned to land m need we can't accommodate, ov ll find some way to get them undercapitalized or struggling businesses at leas ane year old, on cute rood to where theiy need to be." particularly woman- or minotiry-owned, or low -moderate TheCDCsbankersrcinforceDavey'scODUAm wnr-"IFwefind income area -located businesses. a bone7wa who sari t ready for a loan yet, we have due tesoum— Davey runs his shop with exuberance and resolve, to put them at a peogrrm of refer deem to affUamG' pro» LO undoubtedly enabled by the support, participation and get than wimm they are ready for Baanang to a paad their iavestmmts of the CDCs 28 suppdxting � bUAWSSCI'. Murphy MYL � is California Banker • Novernber/December 1997 17 CITY OF DIAMOND BAR '.MEMORANDUM TO: Terrence L. Belanger, City Manager t FROM: Anne M. Har aksin, Administrative Assistant SUBJECT: San Gabriel Valley Community Development Corporation DATE: February 19, 1998 Seventeen (17) banks and the following nine (9) cities have joined the San Gabriel Valley CDC: Alhambra Arcadia Covina Irwindale Montebello Monterey Park Rosemead San Gabriel Walnut Monrovia, Azusa, and South El Monte remain undecided. P.O. Box 682, Walnul, CA 91788-0682 21201 1 A PUEN'I t ROAo WALNUT , CALIFORNIA 91789-2018 Telephono (900) 59f-7SA3 FAX (909) &%-8085 January 9, 1998 —x BERT ASHLEY '�% Mayor g(Qf 3l JOAQUIN UM Mayor Pro Tem CITY OF VCTALNZTT ROBERT PACHECO LARRY WALUIE JUNE WENTWORTH Council Members T, Agency Agenda: January 14, 1998 TO: Walnut Improvement Agency VIA: Jeffrey C, Parker, City Manager FROM: 'foray Ramos, Assistant City Manager SUBJECT: SAN GAARTCL VAR -LEI COMMUNITY DFV -ILO L'N ARP ' T TION PRO M MMARY Attached t'or your review is information regarding the San Gabriel Valley Community Development Corporation (CDC). Staff has been receiving monthly updates from the CDC regarding its progress, and it is stufr9 opinion that it is an appropriate time fbr the City of Walnut to consider being involved in the program. At its January 8, 1998 meeting, the Economic Development Commission heard a presentation from the representatives of the CDC and unanimously recommended that the City and the Walnut Improvement Agency approve the $10,000 financial commitment to the San Gabriel Valley Community Development Corporation. This Proposed program adheres to the City of Walnut's commitment to its Mission Statement by providing opportunities for small businesses stability. illWalnutand enhancing out City's financial )iAC:KCrROUND At the July 1, 1997, Economic Development Commission meeting, staff presented information regarding a proposal from the San Gabriel Valley Community Development Corporation. At that time, it was decided that the Commission would revisit this item when the CDC was 00 -ser to being established, Staff has spoken with City Manager Chris Jeffers from Monterey Park, and he reported that the Corporation is very close to being operational. In light of this, 1 .,�G�� jif0 Cwt staff perceives that it is an appropriate time to review the City's membership into the program. STAF REVIEW Over the past t'ew months, staff has been reviewing the progress updates from the San Gabriel Valley Community Development Corporation Program. The C'D)C: recently received financial commitments from sixteen banks and seven local municipalities. trey estimated that $300,000 in start-up capital was necessary for the program. To date, they have collected over $270,000. Considering the increasing number of requests the City has been receiving for financial assistance from its small businesses, the CDC would provide a program to assist until the City develops it own financial assistance program. Therefore., staff feels that this program could be beneficial for the community, and the Commission should consider this item. The CDC is requesting a 55,000 to $10,000 commitment from each municipality. The funds would be used to assist with the start-up capital costs until the institution Iinancially breaks even. In return, the Cl')C: would provide business assistance loans in the community that would be equal to fisc amount of the grant within the first two years. Staff believes this makes the grant more of an investment since the funds would be returned to Walnut in business assistance loans for its small businesses. In order for the program to be implemented, it is necessary that at bast ten agencies are involved with the program. Of the ten agencies that expressed an interest when the initial concept was developed, the Hollowing three remain undecided: Monrovia; Rosemead; and Walnut. Staff contacted City Manager Chri, Jeffs and he agreed to have a member of the CDC speak with the Economic Development Commission regarding the bcnelits of joining the program. Attached is information about the program, along with the latest update on which financial institutions and cities are participating, RECOMMFNDATION It is unanimously recommended by the Economic Development Commission that the City of Walnut, through the Walnut Improvement Agency, join the San Gabriel Valley Community Development Corporation Program for a $10,000 financial commitment. Attachments JCP:TR:BR:JF 3Abrmisclecan\cdcmem. t 98 Z CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. _ TO: Terrence L. Belanger, City Manager MEETING DATE: March 17,1998 REPORT DATE: March 9,1998 FROM: Bob Rose, Community Services Director TITLE: Extension of Existing Recreation Services Contract Including Additional Spring/Summer Recreation Programs SUMMARY: The Recreation Services Contract with the City of Brea, which totals $390,191 per year is scheduled to expire on April 30,1998. In order to continue offering recreation programs to the Diamond Bar community while staff explores long -tam service delivery options, staff proposes to extend the current contract with the City of Brea through August 31, 1998 (four additional months). The total contract amount will be increased from $390,191 to $576,958. The increased cost is for the four additional months of service plus the addition of the following new programs Continued on -Page 2 RECOMMENDED ACTION: It is recommended that the City Council authorized a contract extension with the City of Brea to provide recreation services in Diamond Bar through August 31, 1998, for a total contract amount of $576,958. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinance(s) X Agreement(s) _ Public Hearing Notification _ Bid Specifications (on file in City Clerk's office) X Other: Current 3 year contract Proposed Four Month Contract Extension Letter of Agreement for 1997/98 EXTERNAL DISTRIBUTION: City of Brea SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? X Yes _ No What Commission? Parks & Recreation 5. Are other departrnents affected by the report? — Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belanger City Manager James DeStefan Deputy City Manager Bob ose Community Services Director City of Diamond Bar City Council Agenda Report Meeting Date: March 17,1998 Extension of Existing Recreation Services Contract Page 2 SUMMARY (continued from page 1) to the contract: 1. Summer Teen Excursion Program 2. Pirates In The Park Event 3. Indoor Youth Soccer Program 4. Summer Teen Leadership Training Program 5. Expansion of Tiny Tots Program to Pantera Park Proje W revenues from the contract will increase from $255,570 to $408,364, resulting in a net cost change to the General Fund from $134,621 to $168,595. CITY COUNCIL REPORT MEETING DATE: March 17,1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of Existing Recreation Services Contract Including Additional SpringlSummer Recreation Programs Issue Statement The Recreation Services Contract with the City of Brea expires April 30, 1998. The City of Diamond Bar requires a contractor to provide recreation services in Diamond Bar while long term options for providing these services to the community are explored. Recommendation It is recommended that the City Council authorize a contract extension with the City of Brea to provide recreation services in Diamond Bar through August 31, 1998, for a total contract amount of $576,958. Financial Summary The total projected revenues will increase from $255,570 to $408,364 to off -set the cost of operating this contract. Net cost to the general fund for the entire 16 months (May 1, 1997 - August 31, 1998) that the extended contract will cover will be increased from $134,621 to $168,595. Background The City Council awarded a three-year contract to the City of Brea to provide recreation services for the Diamond Bar community on April 18, 1995. The contract is scheduled to expire on April 30, 1998. It is staffs desire to extend the existing contract for four months thru to August 31, 1998, while long-term options for the provision of recreation services in Diamond Bar are explored. Discussion The City of Brea has submitted a proposal for the four month extension for a total cost of $186,767. The existing contract is for $390,191, which, when extended an additional 4 months, will bring the total contract amount to $576,958. The extension includes the following new programs that have the following costs: 1. Summer Teen Program -1997 $322.25 2. Pirates In The Park Event -1998 $258.00 3. Indoor Youth Soccer Program -1998 $8,386.00 4. Summer Teen Excursion Program -1998 $1,777.00 5. Summer Teen Leadership Training Program -1998 $3,105.00 6. Expansion of Tiny Tots programs to Pantera Park -1998 $4,832.00 Cost of New Programs $18,680.25 City Council Report Community Services Dept. Extension of Existing Recreation Services Contract Meeting Date: March 17,1998 Page 2 The new programs will also generate additional revenue. Total additional revenue to off -set the costs described above is projected to be $18,755. There will essentially be no net cost to the City for adding these new programs. Prepared by: Bob Rose Community Services Director City of Diamond Bar 21660 E. Copley Drive, Suite 100 - Diamond Bar, CA 91765-4177 (909) 860-2489 - Fax (909) 861-3117 Internet: http://www.ci.diamond-bar.ca.us . City Online (SBS): (909) 860-5463 March 12,1998 Frank Benest, City Manager City of Brea Number One Civic Center Circle Brea, CA 92621 Re: Recreation Services Contract Extension Dear Mr. Benest: The City of Diamond Bar is interested in extending the Recreation Services Contract with the City of Brea. The term of the extension is for four (4) months. Conditions of the extension have been negotiated and include the following: a. Term of extended contract will begin on May 1, 1998 and shall Carol Herrera continue until August 31, 1998, a period of (4) months, unless Mayor previously terminated. Wen Chang b. Exhibit "A", dated February 27,1998 and revised March 10, Mayor Pro Tem 1998, describes services that shall be provided by the City of Brea for payment of $177,801. Revenue is projected to total Eileen R. Ansari Council Member $143,599. Robert S. Huff C. Exhibit "B" dated September 10, 1997, describes a summer teen Council Member program with expenditures of $322.25 and actual revenue of $495. Deborah H. O'Connor Council Member d. Exhibit "C" dated March 10, 1998, describes a "Pirates In The Park" activity with expenditures of $258 and projected revenue of $300. e. Exhibit "D" dated February 17, 1998, describes a "Youth Indoor Soccer" program with expenditures of $8,386 and projected revenue of $8,400. City of Diamond Bar 1 Letter of Understanding - Recreation Services Contract Extension with the City of Brea Rewcled paper Per negotiations, both agencies have agreed to the following: The City of Brea agrees to: Manage, supervise and administer the provision of services described in Exhibits "A", "B", "C" and "D" for the contract amount of $186,767.25 and projected revenues of $152,794. The City of Diamond Bar agrees to: 1. Include in its budget $51,620 to pay for equipment and supplies to support the various programs and activities. In addition, to reimburse the City of Brea for all costs plus 22% overhead, for the purchase of program equipment and supplies. 2. Compensate the City of Brea for all costs of vacation compensation time and sick leave accrued by employees in the event resignation or termination occurs during the May 1,1997, through August 31, 1998, term of this contract and extension. 3. Compensate the City of Brea for all "Memorandum of Understanding", salary and benefits and increases that may occur during the term of the provision of services. This Letter of Understanding shall operate in conjunction with the provision of the Agreement except where inconsistent, in which event this Letter of Understanding shall govern. All other terms of the Agreement shall remain in effect during the term thereof. Each party to this Letter of Understanding acknowledges that no representation, statement or promise by any party which is not embodied herein or in the Agreement shall be valid and/or binding. Any modification of this Letter of Understanding shall be effective only if it is in writing and signed by both parties. The City of Diamond Bar looks forward to continuing its relationship with the City of Brea. Sincerely, Bob Rose Director of Community Services City of Diamond Bar 2 Letter of Understanding - Recreation Services Contract Extension with the City of Brea By signing below, the parties agree to the above terms, Mayor, City of Brea Attest: Date Mayor, City of Diamond Bar Attest: City Clerk, Date City Clerk, City of Brea City of Diamond Bar City of Brea City of Diamond Bar Approved to Form: Date Date Date City Attorney, Date City of Diamond Bar 3 Letter of Understanding - Recreation Services Contract Extension with the City of Brea RECREATION SERVICES AGREEMENT This Agreement is made and entered into this 18th day of April , 1995, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "DIAMOND BAR") and the CITY OF BREA, a Municipal Corporation. (hereinafter referred to as "BREA") (i) BREA has heretofore provided DIAMOND BAR with certain recreational services. (ii) DIAMOND BAR now desires to again retain BREA to perform such services, including advice and assistance to DIAMOND BAR, DIAMOND BAR's City Council, Parks and Recreation Commission and staff, necessary to implement a recreational program in DIAMOND BAR, for a three (3) year period. (iii) BREA represents that it is qualified to perform such services and is willing to perform such services as hereinafter set forth. NOW, THEREFORE, it is agreed by and between DIAMOND BAR and BREA as follows: 1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires: (a) Project: The Provision of recreation services described in Exhibit "A" hereto including, but not limited to, programs, policies, athletic programs, classes, summer day camp, Adult excursions, picnic and athletic facility reservations, support of community activities and attendance at Park and Recreation Commission meetings as requested. City of Diamond Bar Recreation Services Agreement (b) Services: Such services as are reasonably necessary to be performed by BREA in order to implement the Project. RISEN :' TV• • (a) BREA shall forthwith undertake to implement the Project in accordance with Exhibit "A" hereto and all in accordance with Federal, State and DIAMOND BAR statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of DIAMOND BAR. (b) BREA shall, at BREA's sole cost and expense, secure and hire such other persons as may, in the opinion of BREA, be necessary to comply with the terms of this Agreement. All such persons shall be employees of BREA, and DIAMOND BAR shall not be responsible for the payment of wages, benefits, or any other form of compensation for such persons. In the event any such other persons -are retained by BREA, BREA hereby warrants that such persons shall be fully qualified to perform services required hereunder. BREA further agrees that subcontractors retained by BREA shall be upon the consent of DIAMOND BAR. For purposes of this Agreement, the term "subcontractor" shall not include program or class instructors or sports event officials (i.e., umpires and referees). (a) To pay BREA for the performance of the services required herein, a maximum sum of Thirty Six Thousand Seven Hundred Seventeen and 75/100 Dollars ($36,717.75) per month, for the twelve (12) month term hereof. Beginning with the second and, third years of this Agreement, said sum may be adjusted upon mutual written consent, following a review of revenues collected and the costs to BREA of recreational services requested. Said sum shall cover the cost of all staff time and all other direct and indirect City of Diamond Bar 2 Recreation Services Agreement costs or fees, including the work of employees, consultants and subcontractors to BREA. Payment to BREA, by DIAMOND BAR, shall be made in accordance with the schedule set forth below. (b) Payments to BREA shall be made by DIAMOND BAR in accordance with the invoices submitted by BREA, on a monthly basis, and such invoices shall be paid within a reasonable time after said invoices are received by DIAMOND BAR. All charges shall be in accordance with BREA's proposal either with respect to hourly rates or lump sum amounts for individual programs. (c) Additional services: Payments for additional services requested, in writing, by DIAMOND BAR, and not included in BREA's proposal as set forth in Exhibit "A". Charges for additional services shall be invoiced on a monthly basis and shall be paid by DIAMOND BAR within a reasonable time after said invoices are received by DIAMOND BAR. (d) Purchase of Supplies: Brea shall purchase all supplies required to provide the -services set forth in Exhibit "A". Diamond Bar shall reimburse Brea for the cost of supplies, including sales tax, plus 22% for overhead. Brea shall invoice Diamond Bar for supplies on a monthly basis, and said invoice shall include back-up documentation from vendor where purchase was made. When possible and economically practical, Diamond Bar businesses shall be utilized as vendors. (e) Any and all revenues collected by BREA from recreation program participants shall be tendered monthly to DIAMOND BAR in accordance with administrative policies and procedures established by DIAMOND BAR's City Manager, provided that BREA shall City of Diamond Bar 3 Recreation Services Agreement retain fifty percent (50%) of all such revenues exceeding an annual total, or "revenue goal", of Three Hundred Forty -Five Thousand Seven Hundred Forty Dollars ($345,740). Said revenue goal shall be effective for the first year of this Agreement, however, beginning with the second and third years of this Agreement, said sum may be adjusted upon mutual written consent, following a review of revenues collected and the costs to BREA of recreational services requested. 4, DIAMOND BAR agrees to provide to BREA: (a) Information and assistance as needed to provide services identified in Exhibit "A" hereto. (b) Copies of documents and other information, as available, which BREA considers necessary in order to complete the Project. (c) Such information as is generally available from DIAMOND BAR files applicable to the Project. (d) Assistance, if necessary; in obtaining information from other governmental agencies and/or private parties. However, it shall be BREA's responsibility to make all initial contact with respect to the gathering of such information. - 5. Ownership of Documents: All documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by BREA pursuant to this Agreement shall be considered the property of DIAMOND BAR and, upon payment for services performed by BREA, such documents and other identified materials shall be delivered to DIAMOND BAR by BREA. BREA may, however, make and retain such copies of said documents and materials as BREA may desire. 6. Termination: This Agreement, or any program or service provided hereunder, City of Diamond Bar 4 Recreation Services Agreement may be terminated by either party upon the giving of a written "Notice of Termination" to the other party at least ninety (90) days prior to the date of termination specified in said Notice. In the event this Agreement, or any program or service provided hereunder, is so terminated, BREA shall be compensated at BREA's monthly rate as specified herein, or pro -rated program or service charges, as the case may be, pro -rated on the basis of a thirty (30) day month. In no event, however, shall BREA receive more than the maximum specified in paragraph 3(a), above, or Exhibit "A", as applicable, except as otherwise provided herein. 7Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph 7. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement: TERRENCE BELANGER FRANK BENEST City Manager City Manager City of Diamond Bar City of Brea 21660 E. Copley, Suite 1001 Number One Civic Center Circle Diamond Bar, CA 91765 Brea, CA 92621 Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above. 8. Insurance: BREA shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to DIAMOND BAR nor shall BREA allow any subcontractor to commence work on a subcontract until all insurance required of the subcontractor has been obtained. BREA shall take out and maintain at all time during the term of this Agreement the following policies City of Diamond Bar 5 Recreation Services Agreement of insurance: (a) Workers' Compensation Insurance: Before beginning work, BREA shall furnish to DIAMOND BAR a certificate of insurance as proof that it has taken out full workers' compensation insurance for all persons whom it may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. In accordance with the provisions of California Labor Code Section 3700, every employer shall secure the payment of compensation to his employees. BREA prior to commencing work, shall sign and file with DIAMOND BAR a certification as follows: "I am aware of the provisions of Section 3700 of Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement" (b) Public Liability and P=eM Damage: Throughout the term of this Agreement,' at BREA's sole cost and expense, BREA shall keep, or cause to be kept, in full force and effect, for the mutual . benefit of DIAMOND BAR and BREA, comprehensive, broad form, general public liability and automobile insurance against claims and liabilities for personal injury, death, or property damage arising from BREA's activities, providing protection of at least One Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for any one accident or occurrence and at least One Million Dollars ($1,000,000.00) for property damage. (c) General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do City of Diamond Bar 6 Recreation Services Agreement business in the State of California and policies required under paragraphs 8. (a) and (b) shall name as additional insureds DIAMOND BAR, its elected officials, officers, employees, agents and representatives. All policies shall contain language, to the effect that: (1) the insurer waives the right of subrogation against DIAMOND BAR and DIAMOND BAR's elected officials, officers, employees, agents and representatives; (2) the policies are primary and noncontributing with any insurance that may be carried by DIAMOND BAR; and (3) they cannot be canceled or materially changed except after thirty (30) days' notice by the insurer to DIAMOND BAR by certified mail. BREA shall furnish DIAMOND BAR with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. BREA may effect for its own account insurance not required under this Agreement. (d) Self-insurance: For purposes of this Agreement, the term "insurance" shall include a self-insurance program as approved by DIAMOND BAR. 9. Indemnification: (a) BREA shall defend, indemnify and save harmless DIAMOND BAR, its elected and appointed officials, officers, agents and employees, from all liability, from loss, damage or injury to persons or property, including the payment by BREA of any and all legal costs and attorneys' fees, in any manner arising out of the acts and/or omissions of BREA pursuant to this Agreement, including, but not limited to, all consequential damages, to the maximum extent permitted by law. (b) DIAMOND BAR shall defend, indemnify and save harmless BREA, its elected and appointed officials, officers, agents and employees, from all liability from loss, damage or injury to persons or property, including the payment by DIAMOND BAR of any and City of Diamond Bar 7 Recreation Services Agreement all legal costs and attorneys' fees, in any manner arising out of the acts and/or omissions of DIAMOND BAR pursuant to this Agreement, including, but not limited to, all consequential damages, to the maximum extent permitted by law. 10. Assi ent: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by BREA without the prior written consent of DIAMOND BAR. 11. Independent Contractor: The parties hereto agree that BREA and its employees, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of DIAMOND BAR. 12. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. 13. Attorney's Fees: In the event any legal proceeding is instituted to enforce any term or provision of the Agreement, the prevailing party in said legal proceeding shall be entitled to recover attorneys' fees and costs from the opposing party in an amount determined by the court to be reasonable. 14. Mediation: Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the DIAMOND * BAR City Council shall select such a neutral, third parry mediation service and said City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted City of Diamond Bar 8 Recreation Services Agreement to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 15. Term: The effective date of this Agreement shall be May 1, 1995, and it shall remain in effect through and including April 30, 1998, unless sooner terminated. 16. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Agreement shall be valid and binding. Any modification of this Agreement shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first set forth above: Approved As To Form ty Attorney - Bfea Approved As To Form iffity Attorney - Dialhond Bar CITY OF BREA Mayor ATTEST:i City Cle�iy�js CITY OF DIAMOND BAR rMayor • City of Diamond Bar 9 Recreation Services Agreement AOLA L I F City of Brea June 12, 1997 Terry Belanger City Manager City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 Re: better of Understanding for Recreation Services to the City of Diamond Bar in 1997/98 Dear Terry: This correspondence shall serve as the official Letter of Understanding between the City of Brea and the City of Diamond Bar for the provision of Recreation Services in 1997/98. It is submitted according to the guidelines established in the April 18, 1995, Agreement for Recreation Services (Agreement hereinafter) and per previous negotiation meetings and discussions. This Letter of Understanding is intended to modify the terms of the Agreement with respect to the scope of, and payment for, recreational services to be provided by the City of Brea. Enclosed you will find the City of Brea's 1997/98 Recreation Services proposal, Exhibit "A," in the amount of $390,191, which includes a revenue projection of $255,570 from participant fees. The proposal requires monthly payments of $32,516 for the May 1, 1997, through April 30, 1998, period of services. The May/June 1997 monthly payments will be invoiced and future monthly payments adjusted accordingly to ensure the $390,191 proposal figure is maintained. Per negotiations, both agencies have agreed to the following: The City of Brea agrees to: 1. Manage, supervise and administer the provision of youth and adult sports programs, along with a wide variety of recreation classes, Summer Day Camp, youth excursions, staff support for the Annual Birthday Celebration, Ranch Festival, Summer Concerts in the Park and the monthly Park and Recreation Commission meetings. The City of Diamond Bar agrees to: 1. Include in its 1997/98 budget $65,833 to pay for equipment and supplies to support the various programs and activities. In addition, reimburse the City of Brea for all costs plus 22 percent overhead, for the purchase of program equipment and supplies. City Council Glenn G. Parker Lynn Daucher Burnie Dunlap Bev Perry Marty Simonoff Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Civic & Cultural Center • Number One Civic Center Circle 9 Brea, California 92821-5732 9 714/990-7600 . FAX 714/990-2258 Terry Belanger, City Manager Page 2 June 12, 1997 City of Diamond Bar 2. Compensate the City of Brea for all costs of vacation compensation time and sick leave accrued by employees in the event resignation or termination occurs during the May 1, 1997, through April 30, 1998, term of this letter. 3. Compensate the City of Brea for all "Memorandum of Understanding," salary and benefits and increases that may occur during the term of the 1997/98 provision of services. This Letter of. Understanding shall operate in conjunction with the provision of the Agreement except where inconsistent, in which event this Letter of Understanding. shall govern. All other terms of the Agreement shall remain in effect during the term thereof. Each party to this Letter of Understanding acknowledges that no representation, statement or promise by any party, which is not embodied herein or in the Agreement shall be valid and/or binding. Any modification of this Letter of Understanding shall be effective only if it is in writing and signed by both parties. If you find these terms to be acceptable, please cause the enclosed copy of the Letter of Understanding to be executed below where appropriate by you, or another authorized representative of the City of Diamond Bar and return said copy to the undersigned. This Letter of Understanding shall become effective as of the date it becomes fully executed by the City of Brea and the City of Diamond Bar. Thank you for your cooperation. with ouality and rp-mnnciva ra — Glenn Parker, Mayor CITY OF BREA We look forward to providing the Diamond Bar community tion programs and services. City of Diamond Bar agrees to the foregoing terms. /I XA64) 4" City of Diamond Bar Date: Attachment cc: Frank Benest, City Manager T0:6:;tke%diwnMbr IW CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: March 17,1998 REPORT DATE: March 9,1998 FROM: Terrence L. Belanger, City Manager TITLE: Landscaping Assessment District Numbers 38, 39 and 41. SUMMARY: The City of Diamond Bar has an annual program for the maintenance of public improvements and intends to continue the program by special assessments upon lands within the City's Landscaping Assessment District Numbers 38, 39 and 41. Funds must be provided to enable these Districts 10 continue their operation during the 1998-99 Fiscal Year. Proceedings for the maintenance of said improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt the attached Resolutions to initiate the proceedings for Districts 38, 39 and 41 ordering the preparation of the appropriate engineer reports. LIST OF ATTACHMENTS: X Staff Report X Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specifications (on fie i, city clews ori) _ Others 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 415 vote? Majority 3. Has environmental impact been assessed? NIA —Yes —No 4. Has the report been reviewed by a Commission? NIA —Yes —No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Community Services REVIEWED BY: Terrence L. Belan Ja DeStefano David G. Liu City Manager Deputy City Manag Deputy Director of Public Works C:\WP60\LINDAKAY\NGEN-9W38-41.317 CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: March 17,1998 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Numbers 38, 39, and 41 ISSUE STATEMENT: The City desires to continue its annual program for the maintenance of public improvements upon lands within the City's Landscaping Assessment Districts 38, 39, and 41. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt the attached Resolutions to initiate the proceedings for Districts 38, 39 and 41 ordering the preparation of the appropriate engineer reports. FINANCIAL SUMMARY: The Districts will pay for the cost of the proceedings. There will be no impact on the City's General Fund. BACKGROUNDIDISCUSSION: The City has an annual program for the maintenance of landscaping, as well as open space improvements, and intends to continue said program by special assessments upon lands within the City. Funds must be provided to enable Dis d Numbers 38, 39 and 41 to continue their operation during the 1998-99 Fiscal Year. Proceedings for the maintenance of public improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 Division 15 of the Streets and Highways Code of the State of California. Prepared By: David G. Liu CAWPWLWDAKAY1=-9ffiD3&41.317 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVE MTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT N0. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) New improvements include landscaping and construction of median islands on Golden Springs Drive from Gona Court to Lemon Avenue, but no other substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 38. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California 1 Streets and Highways Code S§ 22565, et seq., with respect to City of Diamond Bar Assessment District No. 38 for Fiscal Year 1998-99. 3. The City Clerk shall certify to the adoption of this resolution. PASSED, ADOPTED AND APPROVED this day of , 1998. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1998, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST• Lynda Burgess, City Clerk City of Diamond Bar C:\WP60\I.INDAKAY\RESO-98\INITIA98.317 2 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (i i) California Streets and Highways Code S 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §5 22565, et seq., with respect 1 to City of Diamond Bar Assessment District No. 39 for Fiscal Year 1998-99. 3. The City Clerk shall certify to the adoption of this resolution. PASSED, ADOPTED AND APPROVED this day of Mayor 1998. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1998, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar C:\wPe0v.INDAKAY\RFsa98\DMIA98.317 2 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVE OTS IN THE CITY OF DIAMOND BAR ASSESSMENT DIS'T'RICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 1998-99 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §§ 22565, et seq., with respect 1 to City of Diamond Bar Assessment District No. 41 for Fiscal Year 1998-99. 3. The City Clerk shall certify to the adoption of this resolution. PASSED, ADOPTED AND APPROVED this day of , 1998. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1998, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar C:\WP60\LnqDAKAY\RESO-98\RGTLk9g.317 2 <0A MINUTES` Or TN6 w^m0040 QAR Rr-D6VEL60fJFNT AGENCY REGULAR MEETING OF THE BOARD OF DIRECTORS 140(N MARCH 3, 1998 1. CALL TO ORDER: Chairman Huff called the meeting to order at 7:55 p.m. in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice Chairman Ansari and Chairman Huff Also present were: Terrence L. Belanger, Executive Director; Michael Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director, Linda Magnuson, Assistant Finance Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/Herrera moved, AM/O'Connor seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, Chair/Huff NOES: AGENCY MEMBERS - None ABSTAIN: AGENCY MEMBERS - VC/Ansari 3.1 APPROVAL OF MINUTES - Regular Meeting of February 17, 1998 - As submitted. (VC/Ansari abstained on this item) 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: None 8. ADJOURNMENT: There being no further business to conduct, the meeting was adjourned at 7:57 p.m. LYNDA BURGESS, Agency Secretary ATTEST: Chairman k/� t5., 2 - {flow MEN,r AGENCY BAR RE�E�i' oRANDUM OND DW ,ERp ICE N Board of Directors Chairman Buff and tart Finance Director TO: sis Linda G • t'=a`gnueon �pM. ister► March 1.1,1998 S��CT ; voucher ReA 12► 1998 for the March 12► 199$ DA'Z'E : March after Voucher Register dated Will be produced the Vouc The checks received. I est AgencY' approval is 50 is hereby Attache Bar Redevelops► final apP 2►486• endations and the Diamond Dunt of $ any recomm in the am encY Fund' listed vouchers P'g payment of the he allowed from Dias► APPROVED By' uson Linda G. M Finance Director Assistant Belanger errence L• ector- ExecutiVe Dir Robert S. Huff Chairman, Eileen R. Ansari Vice Chairman *+* Jianun� ��dCx�8 RESTEK �wTME�O8�59Ce��/9S FU�2 SJ�nA9Y KEPORT LIIUE IhRU.....^......6]/17�� GjE 4AS POSTED FUTbRE �3u0SAC�JNS ' E���m�x =^��� �xEeu^ XPENSE ______----------------------------- N".F�.'._______ ______�_---_________—_—_—_ -------'— —' --_'_—' _—____ —_____ —_--__ _—_- _----- '-----' ----' 2.486.50 ALL FUNDS A D2 N ---------------------------------------------------------------------------------------------------------- ------------------------------- 7= 1 OUNT -15-- -. p r.Z rL, C �l t E I 4eb C- ------------ 1 4 00, ---------- 7 C L E CR T ------------ STUDY SESSION 1. CLOSED SESSION: RI J a D 6 2. CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 98 - Next Ordinance No. (1998) 4:00 p.m., CC -3&5 a. Goals and Objectives b. Traffic:Short-Term Solutions 6:30 p.m., March 17, 1998 Mayor Monsignor James Loughnane, St. Denis Catholic Church Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang, Mayor Herrera Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaiming 1998 as "Year of Healthy Children in Los Angeles County." 3.2 Presentation of City Tile to Sgt. Mike Rawlings, retiring after 32 years with the Los Angeles County Sheriff's Department. 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to. the City Clerk (completion of this form is voluntary). There is a'five minute maximum time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - March 24, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 OFF-SITE PARKING TASK FORCE - March 25, 1998 - 6:30 p.m., MARCH 17, 1998 PAGE 2 AQMD CC -2, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION - March 26, 1998 - 7:00 P.M., AQMD Auditorium, 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING - April 7, 1998 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 OFF-SITE PARKING TASK FORCE - April 8, 1998 - 5.6 TRAFFIC & TRANSPORTATION COMMISSION - April 91 1998 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.7 SOLID WASTE TASK FORCE - April 13, 1998 - 6:30 p.m., AQMD' Rooms 21865 E. Copley Dr. 5.8 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - Satrday, April 18, 1998 - 9:00 a.m. to 3:00 p.m., Gateway Corporate Centr, 1300 Bridge Gate Dr. 5.9 9TH ANNUAL ANNIVERSARY CELEBRATION - Sunday, April 19, 1998 - Peterson Park, 24142 E. Sylvan Glen Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of March 3, 1998 - Approve as submitted. 6.1.2 Regular Meeting of March 3, 1998 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of Janaury 27, 199 8 - Receive and File. 6.2.2 Regular Meeting of February 10, 1998 - Receive and File. �.� 3 C4�" F lv _gjIgi96 M-4 Requested by: Planning Division 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES- Regular Meeting of January 8, 1998 - Receive and File. Requested by: Public Works Division 6.() VOUCHER REGISTER - Approve Voucher Register dated -March 17, 1998 in the amount of Requested by: City Manager MARCH 17, 1998 PAGE 3 6.0 DENIAL OF CLAIM FOR DAMAGES: 6.6.1 Filed by Felicia Yu February 20, 1998. Recommended Action: It is recommended that the City Council deny the Claim for Damages filed and refer the matter for further action to Carl Warren & Co. the City's Risk Manager. 6.�W. 2 Filed by William and Jennifer Pomeroy February 27, 1998. Recommended Action:_ It is recommended that the City Council deny the Claim for Damages filed and refer the matter for further action to Carl Warren & Co. the City's Risk Manager. Requested by: City Clerk 6.q CONTRACT AMENDMENT WITH ENVICOM - Tice Project Recommended Action: Requested by: Planning Division 6.f CONTRACT AMENDMENT WITH BONTERRA - Sun Cal Recommended Action: Requested by: Planning Division 6.1 DESIGN AND INSPECTION SERVICES FOR 1997-98 CDBG PROJECT SIDEWALKS AND RAMPS - Recommended Action: Requested by: Public Works Division y r_ �4�)ta,"�� +� 7. PUBLIC LARINGS: 7:00 p.m., or as soon thereafter as maFtters can be heard. 7.1 RESOLUTION NO. 89-97K: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - All cities are required to adopt conflict of interest codes designating certain positions participating in making decisions which may affect financial interests. Since adoption of the City's Code on October 3, 1989, amendments have been necessary to add new positions or delete obsolete positions. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony, close the Public Hearing and adopt Resolution No. 89-97K to add the positions of Communications and Marketing Director MARCH 17, 1998 PAGE 4 and Communications and Marketing Coordinator to the City's Conflict of Interest Code. Requested by: City Clerk 7.2 OVERVIEW OF DEVELOPMENT CODE - Recommended Action: Requested by: Planning Division 8. OLD BUSINESS: 8.1 PARKS MASTER PLAN - Consideration of adoption. Recommended Action: Requested by: Community Services Division 8.2 IVCC - Recommended Action: d,V a Requested by: City Manager ;. 8.3 A DITIONAL- -PROG S FOR ^ REC4 ION AND EXTENSION OF =° S A 062 DMENTS TO CO TRACT, = P I LOT ER , YOUTH S EA AND PIRATE ARKS - z..,'Y`+ Recommended Action: f*f`. Requested by: Community Services Division 9. NEW BUSINESS: 9.1 RESOLUTIONS INITIATING PROCEEDINGS FOR LAD 38, 39 AND 41 Recommended Action: Requested by: Public Works Division RECESS TO REDEVELOPMENT AGENCY MEETING Next Resolution No. R98-04 1. CALL TO ORDER: Chairman Huff ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Ansari, C/Huff 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the MARCH 17, 1998 PAGE 5 public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency, 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of March 3, 1998 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated March 17, 1998 in the amount of Requested by: Executive Director 4. PUBLIC HEARINGS: 5. OLD BIISINESS: 6. NEW BIISINESS: 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. AGENCY ADJOURNMENT: RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: 1 as of 2,'27,198 1 Date City Location Time March 14 Lancaster 43422 10th Street West 9 to 3 p.m. (Vacant property south of Avenue K) March 21 Marina del Rey Dock 52 Parking Lot Fiji Way March 28 Bell City of Bell Maintenance Yard 5320 Gage Avenue April 4 Long Beach April 18 Diamond Bar April 25 Santa Clarita Veteran's Stadium Gateway Corporate Center 1300 Bridge Gate Drive College of the Canyons Parking Lot 7 26455 Rockwell Canvon Road May 2 Duarte Duarte City Hall 1600 Huntington Drive May 2 El Segundo Xerox Corporation Parking Lct E Aviation Blvd. and Hawaii Street May 9 Glendale Glendale Public Service Yard 800 Air Way - May 9 Pico Rivera Southern California Gas Company 8101 S. Rosemead Blvd. May 16 Claremont Claremont City Yard 215 Cornell Avenue May 16 Palos Verdes Rancho Palo Verdes City Hall/City Yard Peninsula 30940 Hawthorne Blvd. STUDY SESSION 1. CLOSED SESSION: 2. CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: Next Resolution No. 98 - Next Ordinance No. (1998) 4:00 p.m., CC -2 �'-�(1 ♦ .. - oA;moi ;"t�i`va k: . b. Traffic:Short-Term Solutions 6:30 p.m., March 17, 1998 Mayor ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang, Mayor Herrera APPROVAL OF AGENDA: Mayor 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaiming 1998 as "Year of Healthy Children in Los Angeles County." 3.2 Presentation of City Tile to Sgt. Mike Rawlings, retiring after 32 years with the Los Angeles County Sheriff's Department. 4. PUBLIC COXxENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Ply complete a Speaker's Card and give it to the City Clerk fcomnlet', on of this fnrin ,c ute maxivoluntnry) There is a five minmum t>>++e llm�t whe*+ add essing the Ci y Council_ 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - March 2X 1998 - 7:00 p.m., AQMD Auditorium, 31865 E. Copley Dr. 5.t PARKS & RECREATION COMMISSION - March 26, 1998 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. MARCH 17, 1998 PAGE 2 5. CITY COUNCIL MEETING - April 7, 1998 - 6:30 p.m., AQMD Aud t4/rium, .2♦1865a F,, Copley Dr. 6. CONSENT CALENDARS C.I 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of March 3, 1998 - Approve as submitted. 6.1.2 Regular Meeting of March 3, 1998 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES - Regular Meeting of February 10, 1998 - Receive and File. Requested by: Planning Division 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES- Regular Meeting of January 8, 1998 - Receive and File. Requested by: Public Works Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated March 171, 1998 in the amount of Requested by: City Manager 6.5 DENIAL OF CLAIM FOR DAMAGES Filed by Felicia Yu February 20, 1998. Recommended Action: It is recommended that the City Council deny the Claim for Damages filed and refer the matter for further action to Carl Warren & Co. the City's Risk Manager. Requested by: City Clerk 6.6 NOTICE OF COMPLETION - Pathfinder Rd. and Brea Canyon Rd. ,(`11 Recommended Action: 1 Requested by: Public Works Division 6.7 CONTRACT AMENDMENT WITH ENVICOM - Tice Project Recommended Action: Requested by: Planning Division 6.8 CONTRACT AMENDMENT WITH BONTERRA - Sun Cal Recommended Action: MARCH 17, 1998 PAGE 3 Requested by: Planning Division 6.9 DESIGN AND INSPECTION SERVICES FOR 1997-98 CDBG PROJECT SIDEWALKS AND RAMPS - Recommended Action: Requested by: Public Works Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters can be heard. 7.1 RESOLUTION NO. 89-97I: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - Recommended Action: Requested by: City Clerk 7.2 A DEVELOPMENT CODE - Recommended Action: Requested by: Planning Division 8. OLD BUSINESS: 8.1 PARKS MASTER PLAN - Consideration of adoption. Recommended Action: Requested by: Community Services Division 8.2 IVCC - Recommended Action: Requested by: City Manager 8.3 SCHOOL TRAFFIC STUDY - Recommended Action: Requested by: Public Works Division 8.4 ADDITIONAL PROGRAMS FOR RECREATION AND EXTENSION OF AMENDMENTS TO CONTRACT - PILOT SUMMER PROGRAM, YOUTH SOCCER AND PIRATE IN PARKS - Recommended Action: Requested by: Community Services Division MARCH 17, 1998 PAGE 4 9. NEN BUSINESS: 9.1 RESOLUTIONS INITIATING PROCEEDINGS FOR LAD 38, 39 AND 41 Recommended Action: Requested by: Public Works Division RECESS TO REDEVELOPMENT AGENCY MEETING Next Resolution No. R98-04 1. CALL TO ORDER: Chairman Huff ROLL CALL: Agency Members Chang, Herrera, O'Connor, VC/Ansari, C/Huff 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Sneaker's Card and give it to the Agency Secretary (completion of this form is voluntary) There is a five minute maximum time limit when addressing the Redevelopment Agency, 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of March 3, 1998 - Approve as submitted. Requested by: Agency Secretary 4. PUBLIC HEARINGS: 5. OLD BUSINESS: 6. NEW BUSINESS: 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. AGENCY ADJOURNMENT: RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: MARCH 17, 1998 PAGE 5 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: