HomeMy WebLinkAbout12/15/1998Cit�y colotnCtr
AGENDA
Tuesday, December 15,1998
5:00 p.m., Closed Session CC -8
6:30 p.m. Regular Meeting
South Coast Air Quality Management District
Auditorium
21865 East Copley Drive
Diamond Bar, California 91765
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
City Manager
City Attorney
City Clerk
Wen Chang
Debby O'Connor
Eileen Ansari
Carol Herrera
Bob Huff
Terrence L. Belanger
Michael Jenkins
Lynda Burgess
Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the
City Clerk, and are available for public inspection. If you have questions regarding an agenda item,
please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or
accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk
a minimum of 72 hours prior to the scheduled meeting.
Please refrain from smoking, eating or drinking
in the Council Chambers.
The City of Diamond Bar uses recycled paper
and encourages you to do the same.
DIAMOND BAR CITY COUNCIL RULES
(ALSO APPLIES TO COIV IISSION AND CONMTTEE N EETINGS)
PUBLIC INPUT
The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more
agenda items and/or other items of irderest which are within the subject matterjurisdiction of the Diamond Bar City Council. A request to address the
Council should be submitted in person to the City Clerk.
As a general rule the opportunity pity for public cormrterrts will take place at the discretion of the Chair. However, in order to facilitate the meeting,
persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may
limit the public input on any item or the total amount oftime allocated for public testimony based on the number of people requesting to speak and the
business of the Council.
Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a
positive business meeting enviraanart are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is lily
appreciated
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously
considered by the Council. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all chatters to be acted on by the City Council must be posted at least 72 hours prior to the Council
meeting. In case of emergency, or when a subject matter anises subsequent to the posting of the agenda, upon making certain fundings the Council may
act on an item that is not on the posted agenda
CONDUCT IN THE CITY COUNCIL CHAMBERS
The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the
Diamond Bar City Council.
A Disorderly behavior toward the Council or any member of the staffthereo& tending to intemtpt the due and orderly
course of said meeting.
B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of
said meeting.
C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the
Board; and
D. Any other unlawful interference with the due and orderly conduct of said meeting
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL .
Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting.
Agendas are available electronically and may be accessed by a personal computer through a phone modem.
Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area Sign language interpreter
services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m.
and 5 p.m. Malay through Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489
Computer Access to Agendas (909) 860 -LINE
General Information (909) 860.2489
NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
THIS MEETING IS BEING BROADCASTLIVE BY CENTURY COMMUNICATIONS
FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM, YOU ARE
GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE
RE -BROADCAST ON THE SATURDAY FOLLOWING THE COUNCIL MEETING AT
9:00 A.M. ON CHANNEL 12.
1. CLOSED SESSION:
2.
3.
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
Church
Next Resolution No. 98-69
Next Ordinance No. 04(1998)
5:00 p.m. CC -8
City Manager Evaluation
6:30 p.m., December 15, 1998
Cub Scout Troop 730
Ab Kastl, Diamond Canyon Christian
ROLL CALL: Council Members Ansari, Herrera,
Huff, Mayor Pro Tem O'Connor, Mayor Chang
APPROVAL OF AGENDA: Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Presentation of Certificate of Recognition to Shirley
Leon -Seymour, member of the Community Volunteer Patrol.
3.2 Presentation by Airtouch Cellular of two cell phones to
the Community Volunteer Patrol.
3.3 Presentation of Certificate of Recognition to Tom Van
Winkle, graduate of North Orange County Leadership
Institute, Class of 1998.
3.4 Video presentation by D.B. Improvement Assn. (Bob Zirbes
and Michael Goldenberg) regarding "Paint Our Town."
BUSINESS OF THE MONTH:
3.5 Presentation of City Tile to Dr. Bill G. Coker, D.D.S.
4. PUBLIC COMMENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on
this agenda. Although the City Council values your comments,
pursuant to the Brown Act, the Council generally cannot take
any action on items not listed on the posted agenda. Please
complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary) There is a five
DECEMBER 15, 1998 PAGE 2
minute maximum time limit when addressing the City Council.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS & RECREATION COMMISSION - December 17, 1998 - 7:00
p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
5.2 CHRISTMAS HOLIDAY - City Offices will be closed Thursday,
December 24 and Friday, December 25, 1998 in observance
of Christmas Holidays. Will reopen Monday, December 28,
1998. City Hall will also be closed Friday, January 1,
1999 for New Year's Day and will reopen January 4, 1999.
5.3 HOLIDAY TREE RECYCLING - January 4-18, 1999 - Recycling
of holiday trees through your disposal company.
5.4 CITY COUNCIL MEETING - January 5, 1999 - 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.5 FIELD TRIP - Community Center/Civic Center Task Force -
January 9, 1999 - 8:00 a.m. - 5:00 p.m.
6. CONSENT CALENDAR:
6.1 APPROVAL OF MINUTES:
6.1.1 Joint Study Session with Parks & Recreation
Commission - Approve as corrected.
6.1.2 Regular Meeting of November 17, 1998 - Approve
as submitted.
6.1.3 Regular Meeting of December 1, 1998 - Approve
as submitted.
Requested by: City Clerk
6.2 PARKS & RECREATION COMMISSION MINUTES:
6.2.1 Regular Meeting of September 24, 1998 -
Receive & File.
6.2.2 Regular Meeting of October 22, 1998 - Receive
& File.
Requested by: Community Services Director
6.3 VOUCHER REGISTER - Approve Voucher Register dated
December 15, 1998 in the amount of $706,055.86.
Requested by: City Manager
DECEMBER 15, 1998 PAGE 3
6.4 TRANSMITTAL OF COMPREHENSIVE ANNUAL FINANCIAL REPORT AND
FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 1998 -
The Finance Department, in concert with the independent
auditing firm of Conrad & Assoc., L.L.P., has prepared
the FY 97-98 Comprehensive Annual Financial Report. Once
again, the City will be submitting its Annual Report to
the California Society of Municipal Finance Officers and
to the Government Finance Officers Assn. certificate of
excellence award programs. (The City has received both
awards for the past three consecutive fiscal years).
Recommended Action: It is recommended that the City
Council receive and file the Comprehensive Annual
Financial Report and Final Audit Reports for FY 97-98 as
prepared by the Finance Department and Conrad & Assoc.,
L.L.P.
Requested by: City Manager
6.5 CLAIM FOR DAMAGES - Filed by David Edwards on November
20, 1998.
Recommended Action: It is recommended that the City
Council deny the Claim for Damages filed and refer the
matter for further action to the City's Risk Manager.
Requested by: City Clerk
6.6 RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING PLANS AND
SPECIFICATIONS FOR PARK IMPROVEMENTS AND ADA UPGRADES FOR
RONALD REAGAN PARK AND HERITAGE PARK, IN SAID CITY AND
AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO
RECEIVE BIDS - Heritage and Ronald Reagan parks have been
scheduled for ADA retrofit/upgrades in FY 98-99. The
work consists of walkway improvements, playground
equipment, ADA accessible amenities, parking lot slurry
seal/striping, architectural ADA upgrades for restrooms
and the Community Center building at Heritage Park.
Plans and specifications for the project have been
prepared.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 98 -XX approving plans and
specifications for park improvements and ADA upgrades for
Ronald Reagan and Heritage Parks and authorize and direct
the City Clerk to advertise to receive bids.
Requested by: Public Works Division
6.7 RESOLUTION NO. 89-107A: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 89-
DECEMBER 15, 1998 PAGE 4
107, ESTABLISHING A DEFERRED COMPENSATION PLAN FOR THE
EMPLOYEES OF THE CITY OF DIAMOND BAR - In November 1989,
Council adopted Resolution No. 89-107 establishing a
deferred compensation plan for City employees. Under the
initial plan, all 457 plan assets were considered the
property of the employer and were, technically, available
to the entity's creditors in the case of bankruptcy or
default. Section 457 was amended in the Small Business
Job Protection Act of 1996 (SBJPA) to require that these
assets be held in a trust, custodial account or annuity
contract insulated from the entity's creditors. ICMA
notified the City of the required changes in the plan
document in November 1996 and sent a tentative revised
"Plan and Trust Document" (pending Private Letter Ruling
by the IRS). Due to provisions in the City's initial 457
plan document, the revised plan document was deemed
adopted by the City 30 days after notification unless the
City notified ICMA of its desire to find an alternate
solution. Since the City saw no reason to seek out any
alternative methods for establishing the needed trust,
the City chose to let the new trust agreement go into
effect by default. For procedural reasons, the new "Plan
and Trust Document" is being brought to Council for
adoption.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 89-107A amending Resolution
No. 89-107 establishing a Deferred Compensation Plan.
Requested by: City Manager
6.8 RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY THE
AGENCY FOR PART OF THE COST OF THE INSTALLATION AND
CONSTRUCTION OF STREET IMPROVEMENTS - On February 17,
1998, Council and the Redevelopment Agency approved
Advance and Reimbursement Agreement No. P1 in the amount
of $328,120 to award engineering design contracts for
various improvements located within the Economic
Revitalization Area. A contract for $150,810 (including
contingency) was awarded to Dewan, Lundin & Assoc. for
engineering design services related to improvements to
Brea Canyon Rd. between Pathfinder and the southerly City
limits. At the time of the original contract award, staff
contacted Caltrans to discuss the possibility of
improving the State right-of-way area on the westerly
side of Brea Canyon Rd. Since that time, an agreement
has been reached between the Redevelopment Agency and
Caltrans. Therefore, a contract amendment for this
project in the amount of $34,695 is being proposed to
incorporate this area as a part of the improvement
project.
DECEMBER 15, 1998
7.
V.
PAGE 5
Recommended Action: It is
Council adopt Resolution No.
Reimbursement Agreement No
Redevelopment Agency in the
Requested by: City Manager
PUBLIC HEARINGS: 7:00 p.m.,
matters may be heard.
recommended that the City
98 -XX approving Advance and
P2 with the Diamond Bar
amount of $34,695.
or as soon thereafter as
7.1 CONTINUED PUBLIC HEARING - REVIEW OF DRAFT SUBDIVISION
ORDINANCE (Continued from December 1, 1998) - A
subdivision of land for the purpose of sale, lease or
finance is governed by the California Subdivision Map
Act. Upon incorporation, the City adopted the L.A.
County Subdivision Code to guide citizens, developers and
decision makers through the process of land subdivision.
A new Subdivision Code has been drafted specifically
tailored for the City. The Planning Commission has
reviewed the draft and recommends adoption by the City
Council.
Recommended Action: It is recommended that the City
Council receive a presentation from staff, re -open the
public hearing, receive testimony and continue the
hearing to January 5, 1999.
Requested by: Planning Division
OLD BUSINESS:
8.1 AMENDMENT NO. 1 TO THE RECREATION CONTRACT WITH CITY OF
BREA - Council awarded a contract to the City of Brea on
August 18, 1998 in the amount of $518,357 to provide
recreation services to the community. Staff is proposing
this amendment to provide for improved services to the
community and flexibility in administration and
management of the contract.
Recommended Action: It is recommended that the City
Council approve Amendment No. 1 to the Recreation
Services Contract with the City of Brea and authorize the
Mayor to sign the Letter of Understanding. It is further
recommended that the City Council approve a contingency
for the contract in the amount of $10,000 (1.90 of the
total contract).
Requested by: Community Services Division
8.2 EXTENSION OF CONTRACT FOR VENDOR SERVICES WITH THE CITY
OF BREA - Under current purchasing guidelines, it is
necessary to seek Council approval when awarding a vendor
DECEMBER 15, 1998 PAGE 6
contracts for products/services above $10,000. Since the
City previously awarded the City of Brea a contract for
recreation services in the amount of $518,357, any
additional services rendered by the City of Brea, for any
purpose, must also be authorized.
Recommended Action: It is recommended that the City
Council authorize an additional $4,800 to the City of
Brea for information technology technical support.
Requested by: Communications & Marketing Division
8.3 DISCUSSION OF OFF-SITE PARKING RECOMMENDATIONS 1 AND 5 -
8.3(a) RESOLUTION NO. 98 -XX: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR
AUTHORIZING CODE ENFORCEMENT OFFICERS OF THE
CITY OF DIAMOND BAR TO ENFORCE CITY PARKING
REGULATIONS - Council reviewed the Off -Site
Parking Task Force Recommendations during a
Study Session and Town Hall Meeting. The Task
Force's Motion One was to increase the
enforcement of existing Municipal Code parking
violations. Staff recommended various options
to increase the enforcement of these
regulations. Based upon Council review of
Motion One, staff was directed to develop the
necessary authorization to allow the Code
Enforcement Officer to issue parking
citations, develop a cost estimate to provide
an overtime L.A. County Deputy Sheriff, on a
quarterly basis, to work during the evening
and night to issue traffic citations
throughout the community, and to develop a
volunteer Code Enforcement Officer effort to
assist in parking enforcement.
Recommended Action: It is recommended that
the City Council: (a) Adopt Resolution No. 98 -
XX Authorizing Code Enforcement Officers to
enforce City Parking Regulations; (b)
authorize the expenditure of $830 for the
remainder of the FY for quarterly enforcement
of parking citations for an overtime Deputy
Sheriff; and (c) direct staff to implement a
volunteer Code Enforcement Officer program to
assist in enforcement of parking regulations.
8.3(B) ORDINANCE NO. 0X(1998): AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING A PARKING PERMIT PROGRAM - At the
Council meeting of July 21, 1998, the Final
DECEMBER 15, 1998 PAGE 7
Report and Recommendations of the Off -Site
Parking Task Force were forwarded to Council
for review and discussion. The proposed
Ordinance relates to the Task Force's Motion
Five to "Consider Dispensation/Permit Program
for Parking Unattached Trailers and Boats on
City Streets for a period of Twenty -Four
Hours." After review of Motion Five at the
Study Session on September 1, 1998, and at the
Town Hall Meeting on November 7, 1998, staff
recommends that Council consider this
Ordinance to develop and administer Annual,
Temporary, and Twenty -Four Hour Parking
Permits. The three permits would meet the
diverse needs of the entire residential
community, including those residents who live
in designated, restricted parking areas.
Recommended Action: It is recommended that
the City Council set January 5, 1999 for First
Reading of Ordinance No. 0X(1998) establishing
a Parking Permit Program
Requested by: Public Works Division
8.4 APPROVAL OF ANIMAL CONTROL CONTRACT WITH INLAND VALLEY
HUMANE SOCIETY FOR JANUARY 1, 1999 THROUGH JUNE 30, 2001
- Upon incorporation, the City contracted with the Pomona
Valley Humane Society to provide animal control services.
The Humane Society recently changed its name to the
Inland Valley Humane Society. The City previously
amended the contract to continue the term and/or provide
for cost -of -living increases. After a review of
services provided by the Humane Society and L.A. County
Department of Animal Control, it is recommended that the
City continue contracting with the Inland Valley Humane
Society. Supplement No. 6 continues the contract for
thirty months, an increase in monthly billings by
$402.75. The increase provides for full-time health care
staff which consists of a licensed veterinarian and
registered veterinarian technician and a 1.2% cost -of -
living increase for the 97-98 year. To terminate the
contract, a ninety day notice is required.
Recommended Action: It is recommended that the City
Council approve Supplement No. 6 to the Agreement for
Animal Control Services with Inland Valley Humane Society
and authorize the Mayor to execute the contract.
Requested by: City Manager
DECEMBER 15, 1998
9. NEW BUSINESS:
PAGE 8
9.1 CONSIDERATION OF A POLICY TO INSTALL VENDING MACHINES IN
CITY PARKS - A recommendation for a policy to install
vending machines in City parks was approved by the Parks
& Recreation Commission on May 22, 1997. On October 22,
1998, the current Commission reaffirmed the vote of the
prior Commission. Installation of vending machines in
the City's parks would generate revenue in the amount of
approximately $10,000 a year for the parks system. With
approval of a policy, staff will be authorized to release
a Request for Proposals (R.F.P.) to solicit vending
machine providers. Prior to any machines being installed
in parks, a contract with the proposed provider will
require Council approval.
Recommended Action: It is recommended by the Parks &
Recreation Commission and staff that the City Council
approve a policy to install vending machines in the
City's Parks. It is further recommended that any revenue
generated by these machines be utilized to offset parks
maintenance and operation costs.
Requested by: Community Services Division
9.2 RESOLUTION NO. 98 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AUTHORIZING THE LOS ANGELES
COUNTY SHERIFF'S DEPARTMENT VOLUNTEERS AND EXPLORERS TO
DIRECT TRAFFIC - Approval of a Resolution is necessary
to allow the volunteers in the D.B. Community Volunteer
Patrol and the Explorers to direct traffic. Pursuant to
California Vehicle Code Section 21100(e), Council may
adopt a Resolution to allow the Volunteers and Explorers
to direct traffic whenever official traffic devices are
disabled or inoperable, at the scenes of accidents or
disasters, or at such locations that may require traffic
direction for orderly traffic flow. The Resolution
proposes that the volunteers in the Community Volunteer
Patrol and the Explorers be authorized to direct traffic
when in uniform, when directed to do so by the Sheriff's
Department, and after completion of training.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 98 -XX authorizing the L.A.
County Sheriff's Department Volunteers to direct traffic
and allocate an additional $2,000 for workers'
compensation insurance.
Requested by: City Manager
9.3 AUTHORIZATION TO THE CITY MANAGER TO PURCHASE TWO
VEHICLES, AND CITY COUNCIL APPROVAL OF A BUDGET
DECEMBER 15, 1998 PAGE 9
ADJUSTMENT IN THE AMOUNT OF $65,000 - The State
Department of General Services administers purchasing
contracts for volume discount prices on materials,
supplies and capital equipment for the state, counties,
and various cities. The City intends to purchase the
following two vehicles through Contract No. 1-99-23-20:
a 1999 Dodge BR1500 Pickup for the Community &
Development Services Department and a 1999 Jeep Cherokee
SE for the City Manager's Department. However, in order
to purchase the vehicles, Council must give authorization
to the City Manager to purchase and approve a budget
adjustment in the amount of $65,000.
Recommended Action: It is recommended that the City
Council authorize the City Manager to purchase two
vehicles and approve a budget adjustment in the amount of
$65,000.
Requested by: City Manager
9.4 CITY COUNCIL APPOINTMENTS TO COMMITTEES, SUBCOMMITTEES,
AD HOC COMMITTEES AND TASK FORCES.
Recommended Action: It is recommended that the City
Council ratify appointments made by the Mayor to
Committees, Subcommittees, Ad Hoc Committees and Task
Forces.
Requested by: Mayor
RECESS TO REDEVELOPMENT AGENCY:
Next Resolution No. RA 98-10
1. CALL TO ORDER: Chairman
ROLL CALL: Agency Members Chang, Herrera,
O'Connor, VC/Huff, C/Ansari
2. PUBLIC COMMENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Agency on Consent Calendar items or matters of interest to the
public that are not already scheduled for consideration on
this agenda. Although the Redevelopment Agency values your
comments, pursuant to the Brown Act, the Agency generally
cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the
Aaency Secretary (completion of this form is voluntary)
There is a five minute maximum time limit when addressing the
Redevelopment Agency.
DECEMBER 15, 1998 PAGE 10
3. CONSENT CALENDAR:
3.1 APPROVAL OF MINUTES:
3.1.1 Regular Meeting of November 17, 1998 - Approve
as submitted.
3.1.2 Regular Meeting of December 1, 1998 - Approve
As submitted.
Requested by: Agency Secretary
3.2 VOUCHER REGISTER - Approve Voucher Register dated
December 15, 1998 in the amount of $7,124.70.
Requested by: Executive Director
3.3 RESOLUTION NO. RA98-XX: A RESOLUTION OF THE DIAMOND BAR
REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY THE AGENCY
FOR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION
OF STREET IMPROVEMENTS - On February 17, 1998, the City
Council and the Diamond Bar Redevelopment Agency approved
Advance and Reimbursement Agreement No. P1 in the amount
of $328,120 to award engineering design contracts for
various improvements located within the Economic
Revitalization Area. A contract for $150,810 (including
contingency) was awarded to Dewan, Lundin & Assoc. for
engineering design services related to improvements to
Brea Canyon Rd. between Pathfinder and the southerly City
limits. At the time of the original contract award, staff
contacted Caltrans to discuss the possibility of
improving the State right-of-way area on the westerly
side of Brea Canyon Rd. Since that time, an agreement
has been reached between the Redevelopment Agency and
Caltrans. Therefore, a contract amendment for this
project in the amount of $34,695 is being proposed to
incorporate this area as part of the improvement project.
Recommended Action: It is recommended that the
Redevelopment Agency adopt Resolution No. RA98-XX
approving Advance and Reimbursement Agreement No. P2 with
the City in the amount of $34,695.
Requested by: Executive Director
3.4 CONTRACT AMENDMENT FOR DEWAN, LUNDIN & ASSOCIATES FOR THE
BREA CANYON ROAD BETWEEN PATHFINDER ROAD AND THE
SOUTHERLY CITY LIMITS AND BREA CANYON CUT-OFF ROAD
BETWEEN DIAMOND BAR BOULEVARD AND THE WESTERLY CITY
LIMITS STREETSCAPE AND STREET IMPROVEMENT PROJECT - On
February 17, 1998, the Agency awarded Dewan, Lundin &
Assoc. (DL&A) a professional design contract in the
DECEMBER 15, 1998 PAGE 11
amount of $136,810 for the Brea Canyon Rd. between
Pathfinder Rd. and the Southerly City Limits and Brea
Canyon Cut -Off Rd.. between Diamond Bar Blvd. and the
Westerly City Limits Streetscape and Street Improvement
Project. To provide consistent and continuous street-
scape along both sides of Brea Canyon Rd., staff began
discussing enhancement possibilities with Caltrans in
October. Previously, Caltrans had not been amicable to
any proposed improvements/maintenance of local cities
within their right-of-way. Caltrans staff has responded
favorably to our intent and requested that a master plan
with a letter of intent be provided. At staff's request,
DL&A has given a fee proposal for the additional
streetscape design work to include the west side of Brea
Canyon Rd. between Pathfinder Rd. and the southerly City
limits. Modifications include coordination with Caltrans
to work within their right-of-way in order to provide
additional landscaping and irrigation on the westerly
side of Brea Canyon Rd.
Recommended Action: It is recommended that the
Redevelopment Agency approve and authorize the Chair to
execute a contract amendment with Dewan, Lundin & Assoc.
for the Brea Canyon Rd. between Pathfinder Rd. and the
Southerly City Limits and Brea Canyon Cut -Off Rd. between
Diamond Bar Blvd. and the Westerly City Limits
Streetscape and Street Improvement Project, in an amount
not to exceed $34,695.
Requested by: Public Works Division
3.5 TRANSMITTAL OF ANNUAL FINANCIAL REPORT AND FINAL AUDIT
REPORT FOR THE YEAR ENDED JUNE 30, 1998 - The Agency's
auditing firm of Conrad & Assoc., L.L.P. has prepared the
FY 97-98 Annual Financial Statement and Independent
Auditor's Report for the Redevelopment Agency.
Recommended Action: It is recommended that the
Redevelopment Agency receive and file the FY 97-98 Annual
Financial Statement and Independent Auditor's Report for
the Redevelopment Agency.
Requested by: Executive Director
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEN BUSINESS: None
7. AGENCY MEMBER CObMNTS: Items raised by individual Agency
Members are for agency discussion. Direction may be given at
DECEMBER 15, 1998 PAGE 12
this meeting or the item may be scheduled for action at a
future meeting.
RECONVENE CITY COUNCIL MEETING:
10. COUNCIL SUS -COMMITTEE REPORTS:
11. COUNCIL MEMEER COMMNTS: Items raised by individual Council
Members are for Council discussion. Direction may be given at
this meeting or the item may be scheduled for action at a
future meeting.
12. ADJOURNMENT:
CITY OF DIAMOND BAR
NOTICE OF PUBLIC MEETING
AND AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF DIAMOND BAR )
The Diamond Bar City Council will hold a Closed Session at
5:00 p.m., in CC -8 and a Regular Meeting at 6:30 p.m., in the
AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar,
California on December 15, 1998.
I, LYNDA BURGESS declare as follows:
I am the City Clerk in the City of Diamond Bar; that a copy
of the agenda for the Closed Session and Regular Meeting, to be
held on December 15, 1998 was posted at their proper locations.
I declare under penalty of perjury under the laws of the
State of California that the foregoing is true and correct and
that this Notice and Affidavit was executed this 11th day of
December, 1998, at Diamond Bar, California.
/s/ Lynda Burgess
Lynda Burgess, City Clerk
City of Diamond Bar
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
(—P
% `,
FROM: �Ga DATE: '' 1.S -4
ADDRESS: PHONE:
ORGANIZATION:
AGENDA #/SUBJECT:
I expect to address the Council on the subject agenda iterr) Please have the Council Minutes reflect my
name and address as written above.
J
Sio ture
CITY OF DIAMOND BAR
"QUICK CAP" MINUTES
DECEMBER 15, 1998
1. CLOSED SESSION:
2. CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
Church
5:00 P.M. CC -8
City Manager Evaluation
6:45 p.m.
Cub Scout Troop 730
Ab Kastl, Diamond Canyon Christian
ROLL CALL: Council Members Ansari, Herrera,
Huff, Mayor Pro Tem O'Connor, Mayor Chang
Also present were: Terrence L. Belanger, City Manager;
Michael Jenkins, City Attorney; James DeStefano, Deputy City
Manager; Bob Rose, Community Services Director; Mike Nelson,
Communications & Marketing Director; Linda Magnuson, Assistant
Finance Manager; Rose Manela, Assistant Civil Engineer and
Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: No change.
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLA14ATIONS:
3.1 Presented Certificate of Recognition to Tom Van Winkle,
graduate of North Orange County Leadership Institute,
Class of 1998.
3.2 Presented Certificate of Recognition to Shirley Leon -
Seymour, member of the Community Volunteer Patrol.
3.3 Presentation by Airtouch Cellular of two cell phones to
the Community Volunteer Patrol - Not given.
3.4 Video presentation by D.B. Improvement Assn. (Bob Zirbes
and Michael Goldenberg) regarding "Paint Our Town." Mr.
Zirbes presented a plaque to the Council as an expression
of appreciation for the City's support.
BUSINESS OF THE MONTH:
3.5 Presentation of City Tile to Dr. Bill G. Coker, D.D.S. -
Continued to January 5, 1999.
4. PUBLIC COMMENTS: Jeff Koontz, Exec. Dir., Chamber of
Commerce - announced future events including a Mixer on 12/17
at Scoreboard; State of City address on 1/27; gala auction on
2/17 at Shilo Inn; Chamber Retreat 3/12-15. Business
Registry, as requested by the City, will begin preparation in
January. Blood Drive to be held 12/16 from 12-6 p.m. at
Pomona Valley Red Cross, 675 N. Park Ave., Pomona.
S. SCHEDULE OF FUTURE EVENTS:
DECEMBER 15, 1998 PAGE 2
5.1 PARKS & RECREATION COMMISSION - December 17, 1998 - 7:00
p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
5.2 CHRISTMAS HOLIDAY - City Offices will be closed Thursday,
December 24 and Friday, December 25, 1998 in observance
of Christmas Holidays. Will reopen Monday, December 28,
1998. City Hall will also be closed Friday, January 1,
1999 for New Year's Day and will reopen January 4, 1999.
5.3 HOLIDAY TREE RECYCLING - January 4-18, 1999 - Recycling
of holiday trees through your disposal company.
5.4 CITY COUNCIL MEETING - January 5, 1999 - 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.5 FIELD TRIP - Community Center/Civic Center Task Force -
January 9, 1999 - 8:00 a.m. - 5:00 p.m.
6. CONSENT CALENDAR: Moved by C/Ansari, seconded by C/Herrera
to approve the Consent Calendar. Motion carried 5-0 by Roll
Call vote.
6.1 APPROVED MINUTES:
6.1.1 Joint Study Session with Parks & Recreation
Commission - Approve as corrected.
6.1.2 Regular Meeting of November 17, 1998 - Approve
as submitted.
6.1.3 Regular Meeting of December 1, 1998 - Approve
as submitted.
6.2 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES:
6.2.1 Regular Meeting of September 24, 1998.
6.2.2 Regular Meeting of October 22, 1998.
6.3 APPROVED VOUCHER REGISTER - dated December 15, 1998 in
the amount of $706,055.86.
6.4 RECEIVED AND FILED COMPREHENSIVE ANNUAL FINANCIAL REPORT
AND FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 1998
- as prepared by the Finance Department and Conrad &
Assoc., L.L.P.
6.5 DENIED CLAIM FOR DAMAGES - Filed by David Edwards on
November 20, 1998 and referred the matter for further
action to the City's Risk Manager.
6.6 ADOPTED RESOLUTION NO. 98-69: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND
SPECIFICATIONS FOR PARK IMPROVEMENTS AND ADA UPGRADES FOR
RONALD REAGAN PARK AND HERITAGE PARK, IN SAID CITY AND
AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO
RECEIVE BIDS.
6.7 ADOPTED RESOLUTION NO. 89-107A: A RESOLUTION OF THE CITY
DECEMBER 15, 1998 PAGE 3
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION
NO. 89-107, ESTABLISHING A DEFERRED COMPENSATION PLAN FOR
THE EMPLOYEES OF THE CITY OF DIAMOND BAR.
6.8 ADOPTED RESOLUTION NO. 98-70: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PAYMENT BY
THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND
CONSTRUCTION OF STREET IMPROVEMENTS - approving Advance
and Reimbursement Agreement No. P2 with the D.B.
Redevelopment Agency in the amount of $34,695.
7. PUBLIC HEARINGS:
7.1 CONTINUED PUBLIC HEARING - REVIEW OF DRAFT SUBDIVISION
ORDINANCE (Continued from December 1, 1998)
M/Chang declared the Public Hearing re -opened.
There being no testimony offered, M/Chang continued the
Public Hearing to January 5, 1999.
8. OLD BUSINESS:
8.1 AMENDMENT NO. 1 TO THE RECREATION CONTRACT WITH CITY OF
BREA
Moved by MPT/O'Connor, seconded by C/Ansari to approve
Amendment No. 1 to the Recreation Services Contract with
the City of Brea and authorize the Mayor to sign the
Letter of Understanding. Further approved a contingency
for the contract in the amount of $10,000 (1.9% of the
total contract). Motion carried 5-0 by Roll Call vote.
8.2 EXTENSION OF CONTRACT FOR VENDOR SERVICES WITH THE CITY
OF BREA
In response to C/O'Connor, CMD/Nelson stated that the
City was charged for approximately 10 hours at the rate
of $60/hr. for work needed while the Information Services
Coordinator was out on medical leave. Three D.B.
computer services responded to an RFP for these services.
C/Huff moved, seconded by C/Ansari to authorize an
additional $4,800 to the City of Brea for information
technology technical support. Motion carried 4-1 by Roll
Call vote (MPT/O'Connor voted no).
8.3 DISCUSSION OF OFF-SITE PARKING RECOMMENDATIONS 1 AND 5 -
a) RESOLUTION NO. 98-71: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING CODE
ENFORCEMENT OFFICERS OF THE CITY OF DIAMOND BAR TO
DECEMBER 15, 1998 PAGE 4
ENFORCE CITY PARKING REGULATIONS - Task Force
Motion No. 1.
Dr. Lawrence Rhodes - lives on Fibre Ct. where
there is inadequate parking which goes against the
new Codes but which is acceptable to the
neighborhood. Requested Council to determine a
solution.
In response to C/Huff, CM/Belanger explained how
the program is proposed to work.
C/Huff opposed spending more funds on enforcement
and felt that six months would be too long. Felt
that one month with a report back to Council would
be better. Asked if Capt. Martinez had
communicated with Sheriff Baca ' regarding
restriction of Volunteer Patrol activities.
C/Huff stated that, prior to his election, Sheriff
Baca appeared to be in favor of lifting
restrictions on Volunteer Patrols.
MPT/O'Connor also expressed concern about the
overtime evening parking enforcement proposal. Did
not understand the difference between daytime
parking enforcement and nighttime enforcement.
Moved by C/Huff, seconded by MPT/O'Connor to
accelerate overtime expenditure for the next month
by February 16, 1999 and direct staff to
communicate with Sheriff Baca regarding lifting
restrictions on Volunteer Patrol; further to adopt
Resolution No. 98-71 authorizing Code Enforcement
Officers to enforce City Parking Regulations.
Motion carried 5-0 by Roll Call vote.
b) ORDINANCE NO. 0X(1998): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING A
PARKING PERMIT PROGRAM - Task Force Motion No. 5.
In response to Alan Wilson, CM/Belanger stated that
the ordinance would only apply to parking issues on
public streets, not those within private complexes.
In response to C/Ansari, CM/Belanger stated that
the permit would be issued annually and would be
color -coded.
DCM/DeStefano read a faxed letter from Mr. Roy
Wilkes.
DECEMBER 15, 1998
a
PAGE 5
C/Ansari suggested that the Temporary Parking
Permit be sold for $5 rather than $10.
Following discussion, Council consensus to set
January 5, 1999 for First Reading of Ordinance No.
0X(1998) establishing a Parking Permit Program
8.4 APPROVAL OF ANIMAL CONTROL CONTRACT WITH INLAND VALLEY
HUMANE SOCIETY FOR JANUARY 1, 1999 THROUGH JUNE 30, 2001
Following discussion, MPT/O'Connor requested that an
analysis be conducted on the costs for increased Humane
Society patrol throughout the City.
Dr. Lawrence Rhodes - A dead animal should not be put
into trash cans. Put wounded animals out of their misery
right away. Have only professionals handle dead animals.
Asked Council to consider an Ordinance requiring rabies
shots. Encouraged a short-term contract only with a 60 -
day termination clause.
C/Herrera moved, seconded by C/Huff to continue the
matter to January 5, 1999 with changes to include an 18 -
month contract, a shorter termination provision and
copies of the original contract for review by Council.
Motion carried 5-0 by Roll Call vote.
NEW BUSINESS:
9.1 CONSIDERATION OF A POLICY TO INSTALL VENDING MACHINES IN
CITY PARKS -
MPT/O'Connor moved, seconded by C/Herrera to approve a
Policy to install vending machines in the City's Parks
and to direct that any revenue generated by these
machines be utilized to offset parks maintenance and
operation costs. Motion carried 4-1 (C/Ansari voted no).
9.2 RESOLUTION NO. 98-72: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AUTHORIZING THE LOS ANGELES
COUNTY SHERIFF'S DEPARTMENT VOLUNTEERS AND EXPLORERS TO
DIRECT TRAFFIC
Dr. Rhodes - Supported the concept as long as the
volunteers are properly trained and with the agreement of
the L.A. County Sheriff.
Moved by C/Ansari, seconded by C/Herrera to adopt
Resolution No. 98-72 authorizing the L.A. County
Sheriff's Department Volunteers to direct traffic and
allocate an additional $2,000 for workers' compensation
insurance. Motion carried 4-0-1 by Roll Call vote
DECEMBER 15, 1998
PAGE 6
(C/Ansari was out of the room).
9.3 AUTHORIZATION TO THE CITY MANAGER TO PURCHASE TWO
VEHICLES, AND CITY COUNCIL APPROVAL OF A BUDGET
ADJUSTMENT IN THE AMOUNT OF $65,000
Moved by C/Herrera, seconded by C/Ansari to authorize the
City Manager to purchase two vehicles and approve a
budget adjustment in the amount of $65,000. Motion
carried 5-0 by Roll Call vote.
9.4 CITY COUNCIL APPOINTMENTS TO COMMITTEES, SUBCOMMITTEES,
AD HOC COMMITTEES AND TASK FORCES. (See list)
Recommended Action: It is recommended that the City
Council ratify appointments made by the Mayor to
Committees, Subcommittees, Ad Hoc Committees and Task
Forces.
RECESS TO REDEVELOPMENT AGENCY: 10:55 p.m.
1. CALL TO ORDER: Chairwoman Ansari
ROLL CALL: Agency Members Chang, Herrera, O'Connor,
VC/Huff, C/Ansari
Also present were: Terrence L. Belanger, Executive Director;
Michael Jenkins, Agency Attorney; James DeStefano, Deputy City
Manager; Bob Rose, Community Services Director; Mike Nelson,
Communications & Marketing Director; Linda Magnuson, Assistant
Finance Manager; Rose Manela, Assistant Civil Engineer and
Lynda Burgess, Agency Secretary.
2. PUBLIC COUNTS: No comments offered.
3. CONSENT CALENDAR: Moved by AM/Chang, seconded by AM/Huff to
approve the Consent Calendar. Motion carried 5-0 by Roll Call
vote.
3.1 APPROVED MINUTES:
3.1.1 Regular Meeting
submitted.
3.1.2 Regular Meeting
submitted.
of November 17, 1998 - As
of December 1, 1998 - As
3.2 APPROVED VOUCHER REGISTER - dated December 15, 1998 in
the amount of $7,124.70.
3.3 ADOPTED RESOLUTION NO. RA98-10: A RESOLUTION OF THE
DIAMOND BAR REDEVELOPMENT AGENCY AUTHORIZING PAYMENT BY
THE AGENCY FOR PART OF THE COST OF THE INSTALLATION AND
DECEMBER 15, 1998 PAGE 7
CONSTRUCTION OF STREET IMPROVEMENTS - in the amount of
$34,695.
3.4 APPROVED CONTRACT AMENDMENT FOR DEWAN, LUNDIN &
ASSOCIATES FOR THE BREA CANYON ROAD BETWEEN PATHFINDER
ROAD AND THE SOUTHERLY CITY LIMITS AND BREA CANYON CUT-
OFF ROAD BETWEEN DIAMOND BAR BOULEVARD AND THE WESTERLY
CITY LIMITS STREETSCAPE AND STREET IMPROVEMENT PROJECT -
and authorized the Chair to execute a contract amendment
with Dewan, Lundin & Assoc. in an amount not to exceed
$34,695.
3.5 RECEIVED AND FILED ANNUAL FINANCIAL REPORT AND FINAL
INDEPENDENT AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 1998
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
V. AGENCY MEMBER COMMENTS:
REDEVELOPMENT AGENCY ADJOURNMENT: 11:00
RECONVENE CITY COUNCIL MEETING: 11:00
10. COUNCIL SUB -COMMITTEE REPORTS:
11. COUNCIL MEMBER COMMENTS: O'Connor requested reports on
the status of spanner banners, CUP enforcement, use of CSO
officers on patrol around the schools and establishment of the
recreation non-profit agency. Further, requested enforcement
efforts for removal of candidates' signs.
12. ADJOURNMENT: There being no further business
to conduct, M/Chang adjourned the meeting at 11:20 p.m.
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
CITY OF DIAMOND BAR
X No
AGENDA REPORT
AGENDA NO.�, X(
TO:
Terrence L. Belanger, City Manager
MEETING DATE:
December 15,1998 REPORT DATE: December 7,1998
FROM:
Lynda Burgess, City Clerk
4. Has the report been reviewed by a Commission?
_ Yes
TITLE:
Corrections to Minutes of Joint Study Session with the Parks & Recreation
Commission, October 6,1998
SUMMARY:
Following their review of the above -referenced minutes, members of the Parks &
—No
Recreation Commission requested that additional comments be added. These
additional comments are contained on Page 2 and are seen in bold face type and
Parks & Recreation
were the only additions/corrections requested.
RECOMMENDATION:
It is recommended that the City Council approve the amended Minutes of the October
6, 1998 Joint Study Session with the Parks & Recreation Commission.
LIST OF ATTACHMENTS: _ Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Specification (on file in City Clerk's
office)
Ordinance(s) _ Other: Minutes -1016198
— Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
— Yes
X No
reviewed by the City Attorney?
2. Does the report require a majority vote?
X Yes
_ No
3. Has environmental impact been assessed?
_ Yes
X No
4. Has the report been reviewed by a Commission?
_ Yes
X( No
Which Commission?
5. Are other departments affected by the report?
X Yes
—No
Report discussed with the following affected departments:
Parks & Recreation
REVIEWED BY:
1 _
Terrence L. Belanger
City Manager
DEPARTMENT HEAD:
Lynda Burgess
City Clerk
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JOINT MEETING WITH THE PARKS & RECREATION COMMISSION
OCTOBER 6, 1998
1. CITY COUNCIL CALL TO ORDER: Mayor Herrera called the meeting
to order at 4:20 p.m. in the South Coast Air Quality Management District
Room CC -8, 21865 E. Copley Drive, Diamond Bar, California.
2. ROLL CALL: Council Members Ansari, Huff,
O'Connor, Mayor Pro Tem Chang and Mayor Herrera.
PARKS & RECREATION
COMMISSION CALL TO ORDER: Chair Finnerty called the meeting
to order at 4:20 p.m. in the South Coast Air Quality Management District
Room CC -8, 21865 E. Copley Drive, Diamond Bar, California.
ROLL CALL: Commissioners Anis, Pruitt, Holder,
Vice Chairman Nolan and Chairman Finnerty.
Also present were: Terrence L. Belanger, City
Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City
Manager; David Liu, Deputy Public Works Director; Bob Rose, Community
Services Director; Mike Nelson, Communications & Marketing Director; Linda
Magnuson, Assistant Finance Director; Lynda Burgess, City Clerk; Kellee
Fritzal, Assistant to the City Manager and Anne Haraksin, Administrative
Assistant.
A. IMPLEMENTATION OF PARKS MASTER PLAN.
Chair/Finnerty explained that the Commission had prepared 501(c)(3) Non -
Profit Foundation By -Laws and Articles of Incorporation to assist with the
implementation of the Parks Master Plan.
In response to C/Huff, Chair/Finnerty explained that, with respect to Article
II, Section I of the By -Laws, the community would be responsible for on-
going maintenance fees.
In response to C/Huff, CA/Jenkins stated that the Foundation may elect to
be subject to the Brown Act. If the Foundation is completely independent
and non-profit, members need not submit financial disclosures. The By -
Laws should clearly state the Foundation's intent for clarification.
In response to C/Huff, CM/Belanger explained that under the Brown Act
(Article III - Meetings), the presiding officer of the Board of Directors has the
authority to call special meetings.
In response to M/Herrera, Chair/Finnerty explained that the terms of office
vary only for the initial year. Council Member appointees may serve two
OCTOBER 6, 1998 PAGE 2 COUNCIUP & R COMM. STUDY
consecutive two year terms under Section V, Article V.
In response to C/Pruitt regarding Article 5, Section 2, CM/Belanger
explained that the Mayor's appointment would be for only one year
because the Mayor is only elected for one year.
In response to C/O'Connor, Chair/Finnerty reported that one member of the
City Council, designated by the Mayor, would serve on the Foundation for
one year.
C/Pruitt stated that Article 5, Section 3 needs to state how many
consecutive terms the Parks & Recreation Commission representative
may serve.
M/Herrera suggested that Board representation be increased to 15
members.
C/Pruitt stated that Article 5, Section 4 should include a "rotation by
random draw" for the organisation participation selection, and that
Article 5, Section 7 should be revised to require 6 votes, not 5, to
remove a director.
VC/Nolan believed that 11 members is the right number. He expressed
concern about whether people will want to participate in the Foundation and
felt it important for the Foundation to have a proper kick-off.
C/O'Connor pointed out that the wording of Article XI, Section 2 and Article
XII, Section 1 are identical. She asked what the committee recommends for
the name of the Foundation (Article VI of Articles of Incorporation).
Chair/Finnerty explained that an agent has not yet been appointed but that
she felt the City Manager is the most reasonable designee.
CM/Belanger stated that the agent of the corporation would most
appropriately be appointed upon advice of Counsel.
Chair/Finnerty believed it would be irresponsible for the Commission to
propose methods for implementation of the Parks Master Plan. The City has
spent a considerable amount of money preparing the document.
VC/Nolan believed it would be difficult to get people excited about a
501(c)(3) non-profit foundation. Recent negotiations with SunCal will go a
long way toward implementing the City's number one priority.
CM/Belanger pointed out that the SunCal project is one of the last of its kind
in the City. The 501(c)(3) non-profit foundation would provide an opportunity
OCTOBER 6, 1998 PAGE 3 COUNCIUP & R COMM. STUDY
to approach companies who have resources that they might wish to invest.
Chair/Finnerty pointed out that, with the acquisition of funds from the SunCal
project and the recent sale of property, the City is able to show the
community that it has made significant progress toward implementing the
proposed projects. She commended Council and the City Manager for their
efforts.
Regarding grant writing, M/Herrera suggested that the City might advertise
for a part time grant writer.
CM/Belanger recommended that staff research the concept of foundations
and grant writing to determine the feasibility of the City's involvement and
make its recommendation to Council and the Commission.
B. JOINT USE AGREEMENTS WITH SCHOOL DISTRICTS
M/Herrera stated that, on September 15, 1998, Council approved a contract
agreement for Paul C. Grow Park. The School Board will consider approval
at its next meeting. Council and the District agreed on this matter during its
recent joint meeting.
CSD/Rose stated that, with respect to the lighting at Lorbeer Middle School,
a consultant had been retained by the City to complete the electrical system
design. Staff and the consultant will meet with PUSD to establish an active
lighting master plan. Current funding is for lighting of the football field.
In response to Chair/Finnerty, CM/Belanger stated that the lighting will be
phased in. Phase I will be the lower field and Phase II will consist of the
hard court area and the upper field area. PUSD is in agreement with the
proposed plan.
Council and the Commission discussed joint use efforts between the City
and the WVUSD and PUSD.
C. STATUS OF LARKSTONE PARK
M/Herrera stated that Council and the WVUSD Board met in July and
concluded that an interpretive park toward the canyon bottom would be a
better use than building a 3.9 acre level park. The School Board is in the
process of evaluating the area of land and how much of the land they will
contribute to the City. She anticipated the contribution of land will exceed
3.9 acres.
In response to Chair/Finnerty, CM/Belanger explained that the facility will be
ADA accessible.
OCTOBER 6, 1998
N
PAGE 4 COUNCIUP & R COMM. STUDY
INSTALLATION OF SPANNER BANNERS
CSD/Rose stated that the Commission, during its evaluation of the City's
Anniversary Celebration, determined that there is a need for spanner
banners to advertise community events and recommends that banners be
placed at the following locations: Grand Ave. and D.B. Blvd. (one facing
Grand and one facing D.B. Blvd.); Golden Springs Dr. at Brea Canyon Rd.,
and on D.B. Blvd. near the Kmart Center.
C/O'Connor stated she would like banners to be available to organizations
for special announcements.
Chair/Finnerty explained that the Commission wanted to avoid having
spanner banners displayed throughout the year.
M/Herrera said she would like to avoid having the banners span six lanes.
Chair/Finnerty concurred with CM/Belanger that a more feasible and
economical option is to have the banners displayed from the median.
C/Holder explained that the main focus of the Commission was to have the
banners for advertising the City's Anniversary Celebration. She had a
problem with extending the use to organizations.
CM/Belanger stated that the cost factor may prohibit use by organizations.
M/Herrera stated that if spanner banners were used, she would not want
them to look unsightly but that she would be interested in pursuing the
matter.
E. GENERAL DISCUSSION
Chair/Finnerty stated that the Commission received a request to install a
"doggie park" at Summitridge Park.
In response to VC/Nolan regarding a trails program, M/Herrera stated that
C/O'Connor is the Council's representative to WCCA which is overseeing
such programs.
Chair/Finnerty explained that the Commission determined that, at a later
date, a Trails Master Plan should be prepared in addition to the Parks
Master Plan. She thanked Council for participating in this joint meeting. She
stated that, in attending some of the Parks & Recreation conferences, it has
come to her attention that some of the most effective cities have regular joint
meetings.
OCTOBER 6, 1998
PAGE 5 COUNCIUP & R COMM. STUDY
4. RECESS: There being no further business to conduct, Mayor
Herrera recessed the Study Session at 5:42 p.m. to open Closed Session.
Chairman Finnerty adjourned the Parks & Recreation Commission meeting
to October 22, 1998.
ATTEST:
Mayor
ATTEST:
Commission Chairman
LYNDA BURGESS, City Clerk
BOB ROSE, Commission
Secretary
COUNCIL
MINUTES OF THE CITY C OU R
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 17, 1998
STUDY SESSION: 4:00 p.m. in Room CC 3&5 - Strategic Planning.
RECESS STUDY SESSION: 6:19 p.m.
2. CALL TO ORDER: Mayor Herrera called the meeting to order at 6:44
p.m. in the Auditorium of the South Coast Air Quality Management District, 21865
E. Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE: Council Member O'Connor.
INVOCATION: Reverend Ted Meyers, Shepherd of the Hills
Lutheran Church.
ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor
Pro Tem Chang, Mayor Herrera.
Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of
Public Works; Bob Rose, Community Services Director; Mike Nelson,
Communications & Marketing Director; Linda Magnuson, Assistant Finance
Manager and Lynda Burgess, City Clerk.
MPT/Chang assumed the gavel.
APPROVAL OF AGENDA: At the recommendation of staff, Council agreed
to continue Items 6.2a and b to December 1, 1998. Item 3.7 will be rescheduled.
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Presented Certificates of Recognition to members of "Invasion" ASA Girl's
12U Fast Pitch Travelball National Champions.
3.2 Presented Certificates of Recognition to students for "Calendar Contest for
Use Oil Recycling."
3.3 Presented Certificates of Recognition to members of the
Telecommunications Task Force.
3.4 Presented Proclamation to Diamond Bar High School Key Club proclaiming
International Key Club Week.
3.5 Video Presentation of Pantera Park by Mike Nelson, Director of
Communications & Marketing.
NOVEMBER 17, 1998 PAGE 2
3.6 Proclaimed November 16, 1998 as "Dutch -American Heritage Day."
Mayor Herrera assumed the gavel.
4. PUBLIC COMMENTS: Martha Bruske again stated her concern about
blue tarps covering hillsides and the potential burden to the underlying slopes. She
reiterated her concern about who is responsible to protect the slope above her
property. She was also concerned that roof overhangs and patios might change the
drainage pattern. She asked that this matter be agendized for a future Council
meeting. Regarding Consent Calendar Item 6.4, she asked the status of the north
Sycamore Canyon slide. She said that the City needs walking trails. However, the
Sycamore Canyon Trail is too steep for senior citizens. She is concerned that
parking may be allowed on the flat property on D.B. Blvd, between lower and upper
Sycamore Canyon.
Dr. Lawrence Rhodes asked Council to consider an ordinance to prevent solicitors
from approaching homes when the inhabitants have posted "No Trespassing" signs.
Thom Pruitt, President, Pop Warner Football & Cheerleading Assn., spoke about
the success of his group's recent season. He thanked Council, staff,
Commissioners and local businesses for their support.. Three teams have qualified
for championship bowl games which will be hosted on November 28, 1998 by the
Cities of D.B., LaVeme and San Dimas at Bonita High School. Teams from D.B.,
Laverne, San Dimas, Hesperia, Victorville, San Bernardino and San Diego will
participate.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS & RECREATION COMMISSION - November 19, 1998 - 7:00 p.m.,
SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.2 PLANNING COMMISSION - November 24, 1998 - 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.3 THANKSGIVING HOLIDAY - November 26 and 27, 1998 - City Offices will
be closed and reopen on Monday, November 30, 1998.
5.4 CITY COUNCIL MEETING - December 1, 1998 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by C/O'Connor, seconded by C/Ansari, to
approve the Consent Calendar with the exception of Items 6.4 and 6.5. Motion
carried by the following Roll Call vote:
NOVEMBER 17, 1998 PAGE 3
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES:
6.1.1 Joint City Council/Redevelopment Agency Meeting of October 22,
1998 - as amended.
6.1.2 Regular Meeting of November 3, 1998 -As submitted.
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting of September 8, 1998.
6.2.2 Regular Meeting of September 22, 1998.
6.2.3 Regular Meeting of October 13, 1998.
6.3 APPROVED VOUCHER REGISTER - dated November 17, 1998 in the
amount of $2,176,133.01.
6.6 APPROVED AMENDMENT NO. 3 TO A PROFESSIONAL SERVICES
AGREEMENT WITH BONTERRA CONSULTING REGARDING
ENVIRONMENTAL SERVICES FOR PROPOSED VTM 52267 (SUNCAL) -
in the amount of $2,810.
6.7 AUTHORIZED BUDGET ADJUSTMENT/ADDITIONAL PROFESSIONAL
SERVICES FOR THE PLANNING DIVISION - authorized the City Manager
to transfer $20,000 from Development Services Planning Division Salaries
(001-5210-40010) to Development Services Planning Division Professional
Services (001-5210-44000).
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.4 RESOLUTION NO. 98-66: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR
GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT TRAIL ACQUISITION AND DEVELOPMENT
COMPETITIVE GRANT PROGRAM FOR SYCAMORE CANYON TRAIL
PROJECT.
6.5 RESOLUTION NO. 98-67: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR
GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT SENIOR CENTERS AND RECREATION
FACILITIES COMPETITIVE GRANT PROGRAM FOR THE CITY OF
NOVEMBER 17, 1998 PAGE 4
DIAMOND BAR SENIOR CITIZEN CENTER PROJECT.
CSD/Rose responded to Martha Bruske that with respect to landslides, the
City is in the process of obtaining proposals to remedy the slides following
the rainy season. Staff has covered the slopes to prevent further sliding.
The walking trail and pathways in Sycamore Canyon Park lend themselves
to a two tiered system: One ADA accessible trail will commence at the
parking lot and continue west to the waterfall area and a steeper trailer will
continue to D.B. Blvd. With respect to the flat area adjacent to D.B. Blvd.,
it is not anticipated that it will be used for parking. It is possible that the area
will be used as a dropoff /pickup location.
Following discussion, C/O'Connor moved, C/Huff seconded, to approve
Consent Calendar Items 6.4 and 6.5. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
7. PUBLIC HEARING:
7.1 RESOLUTION NO. 89-97L: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF
INTEREST CODE FOR DESIGNATED CITY PERSONNEL.
M/Herrera opened the Public Hearing.
There being no testimony offered, M/Herrera closed the Public Hearing.
MPT/Chang moved, C/O'Connor seconded, to adopt Resolution No. 98-97L
to add the position of Development Services Assistant to the City's Conflict
of Interest Code. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8. OLD BUSINESS:
8.1 REPORT FROM TELECOMMUNICATIONS TASK FORCE - M/Herrera
thanked the Task Force members and industry personnel who participated
in the review process.
NOVEMBER 17, 1998 PAGE 5
Following discussion, MPT/Chang moved, C/Huff seconded, to forward the
Telecommunications Task Force Report to the Planning Commission for
preparation of a Draft Telecommunications Ordinance for Council's
consideration. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.2 CONTRACT AMENDMENTS - Continued to December 1, 1998.
a) DIAMOND BAR BOULEVARD AT MONTEFINO AVENUE AND
QUAIL SUMMIT DRIVE TRAFFIC SIGNAL INSTALLATION - On June
16, 1998, Council awarded a contract for the D.B. Blvd. at Montefino
Ave. and Quail Summit Dr. traffic signals to Pro Tech Engineering in
an amount not to exceed $159,700 with a contingency amount of
$16,000 (10% of contract amount). Due to changes in field conditions
and the opportunity to enhance pedestrian circulation, it has become
necessary to process change orders in excess of the approved
contingency amount. The range of the original bids received was
$159,700 to $248,300. Pro Tech's low bid of $159,700 is $44,700
lower than the second lowest bid of $204,400. The total contingency
amount requested is $24,000 (15% of contract amount), which is an
additional $8,000 to the original approved contingency amount.
b) CONTRACT AMENDMENT FOR THE DIAMOND BAR BOULEVARD
AT MONTEFINO AVENUE AND QUAIL SUMMIT DRIVE TRAFFIC
SIGNAL INSTALLATION PROFESSIONAL INSPECTION SERVICES
- At the June 16, 1998 meeting, Council awarded an inspection
services contract to Warren Siecke for Professional Inspection
Services for the D.B. Blvd. at Montefino Ave. and Quail Summit Dr.
traffic signal installation project in an amount not to exceed $15,732
with a contingency amount of $1,600. Mr. Siecke's original proposal
included approximately 3 hours of inspection per working day for the
anticipated 64 -working day project schedule. Due to conditions
encountered in the field, necessary inspection has increased to
approximately 7 hours of inspection per working day. In order to
provide adequate oversight, inspection and administration of this
project, it is requested that the contract amount for these services be
increased by $20,500, for a total contract amount of $36,232.
9. NEIN BUSINESS:
9.1 AUTHORIZATION TO PURCHASE COMPUTER HARDWARE,
SOFTWARE, AND RELATED EQUIPMENT - With the adoption of the City's
NOVEMBER 17, 1998 PAGE 6
FY 98-99 Budget, Council allocated funds for replacement of the City's aging
computer equipment. Over the past few months, staff has carried out an
extensive information technology effort that has included multiple levels of
assessment, analysis and planning. This effort has concluded with a
recommendation to procure new, state-of-the-art computer hardware,
software, and related equipment that will replace a mixture of outdated
hardware and incompatible operating software.
C/Ansad moved, MPT/Chang seconded, to authorize payment of $156,000
to Dell Computer Corporation for purchase of computer hardware, software,
and related equipment; and $1,900 to the State of California for
administrative fees with the California Multiple Award Schedule program.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
M/Herrera announced that, due to technical difficulties, tonight's meeting is not being
telecast. A taped broadcast is scheduled for Saturday, November 21, 1998 at 10:00 a.m.
and on Tuesday, November 24, 1998 at 6:30 p.m.
RECESS TO REDEVELOPMENT AGENCY MEETING: 8:11 p.m.
RECONVENE CITY COUNCIL MEETING: 8:18 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS AND COUNCIL MEMBER
COMMENTS: C/O'Connor stated that on Wednesday, November 4, she
attended a WCCA meeting in Brea to discuss open space availability and the
wildlife corridor capacity. On Thursday, November 5, she attended an all -day
League of Cities legislative briefing. She commented on the City's November 7
traffic forum. She attended the Chamber of Commerce Legislative Breakfast and
Cal Poly's Founders Day festivities on Thursday, November 12. She and other
Council Members attended the Senior's Thanksgiving Dinner. She asked citizens
to participate in the Girl Scout nuts and calendar sale. She wished everyone a
Happy Thanksgiving. She thanked Mayor Herrera for her wonderful leadership
over the past year.
C/Huff spoke about his attendance at the November 9 Four Corners retreat and the
November 12 Cal Poly Founders Day festivities. He announced that the Holiday
Transit Service will commence on November 27 with a per trip cost of $.50.
MPT/Chang thanked the founders and families for their concern and generosity in
supporting Cal Poly. He thanked the residents for their participation in the
November 7 traffic workshop. He spoke about the Four Corners meeting
NOVEMBER 17, 1998 PAGE 7
discussion regarding traffic mitigation for Grand Ave. and Carbon Canyon Rd.
C/Ansari stated that on Wednesday, November 4, she attended a board meeting
for Contract Cities. On November 5 she attended a Southern California Association
of Governments meeting as well as, a League of California Cities meeting at which
State Librarian Kevin Starr spoke about the State library system. She attended a
water quality meeting on Friday, November 6, the traffic town hall meeting as well
as Cal State Fullerton graduation ceremonies for the North Orange County
Leadership Academy on Saturday, November 7. Today she attended a Chamber
of Commerce Board meeting. She commended the Chamber on their direction.
She thanked the seniors for including the Council Members at their Thanksgiving
Dinner celebration and thanked Mayor Herrera for her year of service to the
community.
M/Herrera requested that a discussion of slope maintenance and swales be
agendized for December 1, 1998. She thanked residents for their participation at
the November 7 town hall meeting. She stated that, in the spirit of Thanksgiving,
she is especially thankful for living in D.B. and for this City Council. She said it has
been a wonderful year for her and believed that the Council has worked harder than
any previous Council and thanked the Council Members for their perseverance.
She wished Nancy Whitehouse, Secretary to the City Manager, a happy birthday.
11. ADJOURNMENT: There being no further business to conduct, M/Herrera
adjourned the meeting at 8:39 p.m.
ATTEST:
Mayor
LYNDA BURGESS, City Clerk
2.
3
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 1, 1998
CLOSED SESSION: None
CALL TO ORDER: Mayor Herrera called the meeting to order at 6:35
p.m. in the Auditorium of the South Coast Air Quality Management District, 21865
E. Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Cub Scout
Den 5 of Pack 737.
INVOCATION: Dr. Ted Martinez, Evangelical Free Church of
Walnut.
ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor
Pro Tem Chang, Mayor Herrera.
Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of
Public Works; Bob Rose, Community Services Director; Mike Nelson,
Communications & Marketing Director; Linda Magnuson, Assistant Finance
Manager and Tommye Cribbins, Deputy City Clerk.
APPROVAL OF AGENDA: CM/Belanger recommended that the Special
Presentation, Item 3.7 be moved prior to Public Comments following the recess, and
that the Redevelopment Agency reorganization be moved to follow the
reorganization of Council. The balance of the Redevelopment Agency items will be
conducted as they appear on the agenda.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Presented Certificate of Recognition to Harmony Raylen Abejuela for her
academic achievements while a student at St. Lucy's Priory High School.
Ms. Abejuela introduced her family and thanked Council for her recognition.
3.2 Presented City Tile to outgoing Assemblyman Gary Miller, who was recently
elected Congressman for the 41st Congressional District.
3.3 Presented City Tile to D.B.H.S. Marching Band on its 98-99 marching
performance season.
3.4 Presented Certificate of Recognition for excellence in reporting to Dianne
Brown, San Gabriel Valley Tribune reporter, who is relocating to Indiana.
BUSINESS OF THE MONTH:
3.6 Presented City Tile to Richard Malooly, owner of Remax Realty 100.
REORGANIZATION OF CITY COUNCIL:
A. Selection of Mayor
DECEMBER 1, 1998 PAGE 2
M/Herrera opened nominations for Mayor.
C/Ansari thanked M/Herrera for her stewardship as Mayor. She believed
M/Herrera did an excellent job as Mayor and that as a result, D. B. has taken
a positive tum. New businesses are locating in the City and it appears that
the economy is on an upward swing. Council Members have worked well
together under M/Herrera's leadership.
C/Ansari moved, C/Huff seconded, to nominate MPT/Chang as Mayor. With
no other nominations being offered, M/Herrera closed the nominations.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
Mayor Chang proposed the following goals for 99-2000: 1) Annexation of
the following adjacent communities into D.B.: Sunset Ridge, Diamond
Ranch, Diamond Canyon and Monte Verde; 2) a business partnership
committee to advance the schools' technology program; 3) improve
communications between Council and the community by means of a bi-
monthly Council newsletter; 4) formation of a small business consulting
committee consisting of volunteer business executives and professional
consultants to provide free consultation for small business owners. He
thanked Council Members and residents for the opportunity to serve the
community.
B. SELECTION OF MAYOR PRO TEM:
M/Chang opened nominations for Mayor Pro Tem.
C/Ansari moved, C/Herrera seconded, to nominate C/O'Connor as Mayor
Pro Tem. With no other nominations offered, M/Chang closed the
nominations. Motion to carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
MPT/O'Connor thanked the Council for honoring her and looked forward to
serving the community next year.
C. Presentation to outgoing Mayor Carol Herrera:
DECEMBER 1, 1998
PAGE 3
M/Chang presented C/Herrera with a gavel in recognition of her service as
Mayor for the 97-98 term.
On behalf of City staff, CM/Belanger presented C/Herrera with an "Energizer
Bunny."
C/Herrera thanked Council for their cooperation and staff for their support
during her term as Mayor.
RECESSED TO REDEVELOPMENT AGENCY: M/Chang recessed the meeting to
the Redevelopment Agency at 7:20 p.m.
RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City
Council meeting at 7:30 p.m.
RECESS: M/Chang recessed the meeting at 7:31 p.m. for a reception.
RECONVENE: M/Chang reconvened the meeting at 8:06 p.m.
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS (Cont'd.):
3.7 Verbal presentation given regarding slope maintenance and how
homeowners can guard against landslides on their property by
DCM/DeStefano and John Loehman with the firm of Kleinfelder & Assoc.
C/Ansari recommended that the information regarding slope maintenance be
incorporated in the next community newsletter.
C/Herrera suggested that the Homeowner Guidelines for Slope Stability be
posted on the community bulletin boards and on the Channel 12 bulletin
board.
MPT/O'Connor asked that the information be sent directly to the City's
Homeowners' Assns.
C/Huff suggested that homeowners who do not have the means to maintain
slopes that need cleaning call City Hall and speak with a Council Member
for possible assistance.
4. PUBLIC COMMENTS: Dr. Lawrence Rhodes asked that Council consider
placing Council Comments directly following the Consent Calendar on the meeting
agenda.
Nick Anis spoke in favor of Consent Calendar Item No. 6.7, multi -way stop signs at
the intersections of Summitridge Dr. at Breckenridge Dr. and Longview Dr. at
Brookwood Dr., and to install 20' of red curbing along the west side of Longview
DECEMBER 1, 1998 PAGE 4
south of Brookwood. He congratulated former Mayor Herrera and the Council for
an excellent year.
Jeff Koontz, D.B. Chamber of Commerce, said he too is pleased that the City
Council is functioning professionally and cohesively. He announced that on
January 22, 1999, there will be a "State of the City" Breakfast at 7:30 a.m. The
location is to be determined. On December 17, a Chamber Mixer will be held at the
Scoreboard on Temple Ave. Admission is donation of a stuffed animal. On
December 10, a Legislative Breakfast will be held at 7:30 a.m. at the D.B. Golf
Course, and on December 16, the Pomona Valley Red Cross will hold a Blood Drive
from 12:00 noon to 6:00 p.m. Contact Darlene Vega at (909)622-1348 for further
information. He stated that the Chamber will include the slope maintenance
information in their December 15 issue of The View.
Carol Long asked Council to approve Consent Calendar Item No. 6.7. She urged
Council not to consider placing a Library and City Hall near Summitridge Park
because of the traffic problems.
Captain Richard Martinez presented third quarter crime statistics information.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PLANNING COMMISSION - December 8, 1998 - 7:00 p.m., SCAQMD
Auditorium 21865 E. Copley Dr.
5.2 CITY COUNCIL MEETING - December 15, 1998 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.3 PARKS & RECREATION COMMISSION - December 17, 1998 - 7:00 p.m.,
SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.4 CHRISTMAS HOLIDAY - City Offices will be closed Thursday, December 24
and Friday, December 25, 1998 in observance of the Christmas Holiday.
Offices will reopen on Monday, December 28, 1998.
5.5 HOLIDAY TREE RECYCLING - January 4-18, 1999 - Holiday Recycling
Program pickup of Holiday trees with regular trash.
6. CONSENT CALENDAR: C/Ansari moved, MPT/O'Connor seconded, to
approve the Consent Calendar as submitted. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES - Town Hall Meeting of November 7, 1998 as
submitted.
DECEMBER 1, 1998 PAGE 5
6.2 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION
MINUTES - Regular Meeting of October 13, 1998.
6.3 APPROVED VOUCHER REGISTER - dated December 1, 1998 in the
amount of $327,159.33.
6.4 RECEIVED & FILED TREASURER'S REPORT - Month of October, 1998.
6.5 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL
PERFORMANCE, LABOR & MATERIAL) FOR 2680 BLAZE TRAIL IN THE
AMOUNT OF $17,865.
6.6 AWARDED PLAN CHECKING SERVICES FOR VESTING TENTATIVE MAP
50314 IMPROVEMENT PLANS AND FINAL MAP - to Hall & Foreman, Inc.
in an amount not -to -exceed $14,010.90.
6.7 ADOPTED RESOLUTION NO. 98-68: A RESOLUTION OF THE CITY OF
DIAMOND BAR TO INSTALL MULTI -WAY STOPS AT THE INTERSECTION
OF SUMMITRIDGE DRIVE/BRECKENRIDGE DRIVE AND LONGVIEW
DRIVE/BROOKWOOD DRIVE AND TO INSTALL TWENTY FEET (20') OF
RED CURBING ALONG THE WEST SIDE OF LONGVIEW DRIVE, SOUTH
OF BROOKWOOD DRIVE.
7. PUBLIC HEARING:
7.1 INTRODUCTION OF THE DRAFT SUBDIVISION ORDINANCE.
Following staffs report, M/Chang declared the Public Hearing open.
There being no public testimony offered, M/Chang continued the Public
Hearing to December 15 for additional public testimony. At that time, the
matter will be continued to a Work Study Session on January 5, 1999.
8. OLD BUSINESS:
8.1 CONTRACT AMENDMENTS: (Cont'd. from November 17, 1998)
a) DIAMOND BAR BOULEVARD AT MONTEFINO AVENUE AND QUAIL
SUMMIT DRIVE TRAFFIC SIGNAL INSTALLATION.
b) AMENDMENT FOR THE DIAMOND BAR BOULEVARD AT MONTEFINO
AVENUE AND QUAIL SUMMIT DRIVE TRAFFIC SIGNAL INSTALLATION
PROFESSIONAL INSPECTION SERVICES.
Dr. Lawrence Rhodes again spoke in favor of installing "chirpers" at these
intersections.
DECEMBER 1, 1998 PAGE 6
Following CM/Belanger's presentation and Council discussion, C/Herrera
moved, M/Chang seconded, to approve a contract amendment with ProTech
Engineering in an amount not to exceed $10,874 and amendment to the
contract with Warren Siecke for inspection services in an amount not to
exceed $20,500. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. NEW BUSINESS: None
RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the
meeting to the Redevelopment Agency at 9:43 p.m.
RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council
meeting at 9:51 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS & COUNCIL MEMBER COMMENTS:
C/Huff reported that, during the recess, he presented a City Tile to the D.B.H.S.
Marching Band during tonight's performance at the high school. He thanked the
band members and leaders for their dedication. He stated that a portion of the
proceeds from the sale of books through D.B.H.S. and Amazon Books go to support
the band. He looked forward to serving on Council with M/Chang and MPT/
O'Connor.
C/Ansari stated that she was honored to be at the Chino Mosque for an all -weekend
conference last weekend. She is involved with the Regional Water Quality meeting
and she is serving on the Santa Ana flood plain committee. She attended a
Contract Cities meeting on Tuesday. She stated that Barbara Ruth, who recently
passed away, was involved with many activities in the City along with her husband
Bob. Services will be held on December 2 at the Pearson Funeral Home, 1300
Central Ave., Chino.
C/Herrera stated that 1998 had been a remarkable year, full of achievements.
Difficult topics such as Solid Waste Collection and Off-site Parking problems were
discussed and debated by citizen's groups and City staff. Solutions were offered
and are currently being refined. Telecommunications sites were also addressed by
a citizen's group and solutions were offered. The Redevelopment Agency
flourished, participating with L.A. County and Friends of the Library to jointly
complete the rehabilitation of the Library. The Agency also assisted in attracting
Travelers Insurance Group, a Fortune 500 company to locate in D.B. In addition,
Allstate Insurance, another large company, is discussing a possible move to the
community. The City continues to maintain its high standards by controlling its slow
growth pattern of 5.6%. She cited the recent approval of the SunCal project which
DECEMBER 1, 1998 PAGE 7
resulted in the donation of 85% of the developer's property to open space for a total
benefit of $5.6 dollars. The City's Development Code and the Parks Master Plan
were adopted. Crime rates continue to decline in the City. Council continues to
uphold its public safety standards. The safety of our children and our schools
continues to be a high priority for Council with the commitment of additional funds
in this area. Planning for the future is underway by the Community Center/Civic
Center Task Force. None of these things could have happened without
communication, collaboration and consensus building. None of these things could
have happened without the cooperation and support of fellow Council Members and
staff. She thanked her fellow Council Members for attending numerous study
sessions throughout the year. Many important issues were resolved during these
sessions. She thanked the staff for their support. She thanked the citizens for their
participation. She stated that it has been her privilege to serve as Mayor during the
past year.
MPT/O'Connor stated that she had attended the November 18 Contract Cities
dinner. On Thursday, November 19, she attended the CLOUT Meeting at which
Senator Brulte spoke about the future of the State as a result of the November
elections. Yesterday, she attended a special WCCA meeting during which a partial
acquisition of Tonner Canyon was discussed. During the past week, Council met
with the different departments of the City and staff. She commended staff for their
service to the City. On Friday, December 4, the YMCA will hold its annual Golf
Tournament. She encouraged residents to participate.
M/Chang congratulated Council for its many accomplishments during the past year.
He thanked C/Herrera and C/Huff for their leadership and the City's staff for their
professional work and consultation.
11. ADJOURNMENT: There being no further business to conduct, M/Chang
adjourned the meeting at 10:07 p.m. in memory of Barbara Ruth.
ATTEST:
Mayor
TOMMYE CRIBBINS
Deputy City Clerk
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D.
21865 Copley Drive
SEPTEMBER 24, 1998
CALL TO ORDER:
Chairman Finnerty called the meeting to order at 7:05 p.m.
PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by Commissioner Anis.
ROLL CALL:
Present: Chairman Finnerty, Vice President Nolan and Commissioners, Anis,
Holder and Pruitt.
Staff: Bob Rose, Community Services Director and Wendy Bowman,
Community Services Supervisor.
MATTERS FROM THE AUDIENCE - None
1. CONSENT CALENDAR:
1.1 Approval of Minutes of August 27, 1998 Regular Meeting.
C/Pruitt moved, C/Holder seconded, to approve the minutes of August 27, 1998
as corrected. The motion carried 5-0 by the following Roll Call vote:
AYES: COMMISSIONERS: Anis, Holder, Pruitt, VC/Nolan,
Chair/Finnerty
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
INFORMATIONAL ITEMS:
2. Recreation Update
CSS/Bowman presented the recreation update.
CSS/Bowman responded to Chair/Finnerty that the five "very poor" evaluation
SEPTEMBER 24, 1998 PAGE 2 PARKS & RECREATION COMMISSION
ratings were as a result of complaints about inadequate fields and field
maintenance at Heritage Park.
CSD/Rose stated that the current evaluation system has been used by the Cities of
Brea and Diamond Bar for the past 10 to 12 years. During that time, it is extremely
rare that Diamond Bar has received any rating below "fair". As a result of the
recent evaluation, staff met with Accurate, the City's maintenance company, to
discuss the issues of concern.
Ron Briggs of Accurate stated that his crew members have been retrained to drag
the ball fields on a daily basis. He presented a copy of a chart of daily
maintenance for use by his crew. He said he believes his firm has taken the
necessary steps to insure that these types of problems will not occur in the future.
VC/Nolan asked that in the event of evening use, the fields could be dragged later
in the day.
Ron Briggs explained that his firm is on a tight schedule. However, dragging of the
fields could be postponed until after lunch if necessary.
VC/Nolan reiterated his concerns about the litter problems at Sycamore Canyon
Park.
Chair/Finnerty suggested that the schedule be changed to drag the Sycamore
Canyon Park infield after lunch.
VC/Nolan stressed that the maintenance of public restrooms is also critical.
Ron Briggs responded to VC/Nolan that his crew finds a lot of trash and beer
bottles at Pantera Park. Accurate employs approximately 250 people and covers
all of south Orange County, Perris and Moreno Valley in Riverside County and the
east end of Los Angeles County up to Azusa. Cities of Diamond Bar, Moreno
Valley, Irvine, Tustin, San Dimas and Corona are Accurate clients. He said he has
noticed a path near the tennis courts at Pantera Park that the kids use for biking and
skateboarding. He suggested that the City might construct a railing to avoid
potential liability.
CSS/Bowman asked for a copy of the maintenance schedule. She said she is
concerned that on Monday mornings, the Pantera Park Tot Lot requires
maintenance by the Tiny Tots staff. Possibly, Accurate could adjust their schedule
to accomodate this need.
SEPTEMBER 24, 1998 PAGE 3 PARKS & RECREATION COMMISSION
CSD/Rose responded to Chair/Finnerty that temporary signage is being installed at
Pantera Park tomorrow.
Chair/Finnerty suggested that a surveillance camera be placed on the building at
Pantera Park. She said that animal excrement presents a health hazard to small
children. City Code specifies that dog owners must remove the offensive materials.
Ron Briggs suggested placing baggie containers at park locations for use by animal
owners.
CSD/Rose stated that the City has budgeted to place containers in the parks this
year.
C/Pruitt indicated she has observed more trash in the parks in recent weeks.
Chair/Finnerty said she believes the parks need more trash containers.
C/Anis stated that teams in the summer Youth Baseball program have had to wait
to start play at Heritage Park while staff members prepared the fields. She said she
also noticed that the bleacher seats are dirty. She indicated she frequently walks
to the top of Summitridge Park and has observed the same trash articles for two or
three consecutive days.
VC/Nolan suggested the City engage people who have community service
obligations to pick up trash in the park areas once or twice a year.
C/Pruitt recommended that the City coordinate its efforts with the Chamber of
Commerce's community service program.
Chair/Finnerty suggested the City invite schools to participate in a cleanup
program.
C/Pruitt recommended that school representatives be invited to a future
Commission meeting to discuss a possible exchange program. She said she
believes that the recreation staff has an opportunity to point out potential problems
at the beginning of their program year to insure that the parks are being properly
maintained.
CSD/Rose stated he believes VC/Nolan's suggestion is good and that he believes
that it is a good idea to get the schools and the youth involved in the program. He
reminded the Commission that the City has an "Adopt a Park" program. He
SEPTEMBER 24, 1998 PAGE 4 PARKS & RECREATION COMMISSION
suggested a special event "Spring Clean Up Day" at Sycamore Canyon Park
whereby people could get some hours of community service time.
CSS/Bowman completed the recreation update report.
OLD BUSINESS:
3. 501(c)(3) Non -Profit Foundation.
CSD/Rose reported that the Commission reviewed the draft Bylaws and Articles of
Incorporation at its August 27, 1998 meeting. Revisions discussed on August 27
have been made and incorporated within the draft documents.
Staff recommends that the Commission review the updated draft Bylaws and
Articles of Incorporation and provide input on these documents. Staff further
recommends that the Parks and Recreation Commission recommend to the City
Council that a 501(c)(3) non-profit foundation be established as outlined in the
draft documents.
C/Anis motioned that the Commission recommend to the City Council that a
501(c)(3) non-profit foundation be established, seconded VC/Nolan.
4. Proposed Agenda for the October 6, 1998 joint Meeting with the City Council.
CSD/Rose stated that the Parks and Recreation Commission will meet with the City
Council on Tuesday, October 6 to discuss matters of interest to the Commission.
Staff recommends that the Parks and Recreation Commission finalize topics
recommended for discussion.
NEW BUSINESS:
5. Civic Center/Community Center Task Force.
CSD/Rose stated that Mayor Carol Herrera has established a Civic
Center/Community Center Task Force which will include two representative
members of the Parks and Recreation Commission. The meetings are slated to
begin in mid-October and conclude with a report to the City Council by June 30,
1999.
Staff recommends that the Parks and Recreation Commission Chairman appoint
SEPTEMBER 24, 1998 PAGE 5 PARKS & RECREATION COMMISSION
two Commissioners to the Task Force.
Chair/Finnerty appointed Chairman Finnerty and Vice Chairman Nolan to serve on
the Civic Center/Community Center Task Force.
ANNOUNCEMENTS:
C/Pruitt stated she attended the World Champion Little League Banquet. The Mayor and City
Council presented plaques to each of the players, plus presented a plaque which will hang at the
Little League field. Pop Warner Football Grand Opening at Pantera Park was a huge success.
The Quail Summit Elementary School dedication ceremony will be held at 10:00 a.m. on
October 22.
C/Anis stated she participated in the three mile Muscular Dystrophy Great Walk on Sunday and
attended the Health Fair Exposition following the walk. She stated that about 1,000 people
participated in the walk. She also attended the Heritage Park Bench Dedication for Oscar Law.
C/Holder expressed her support for improving the asphalt median at Gold Rush. She also
reported that graffiti artists are out again at Tin Drive and Diamond Bar Boulevard.
VC/Nolan thanked staff for inviting the Accurate staff to the meeting to discuss Sycamore Canyon
Park cleanup.
Chair/Finnerty said that although she could not attend the Oscar Law Memorial Dedication she
is very pleased that it went well.
CSD/Rose stated that Steve Tye was in attendance at the Dedication. Eleanor Law and her sister
were also in attendance and very proud and pleased about the ceremony.
SEPTEMBER 24, 1998 PAGE 6 PARKS & RECREATION COMMISSION
ADJOURNMENT:
C/Anis moved, C/Pruitt seconded, to adjourn the meeting. There being no other business to
come before the Commission, Chair/Finnerty adjourned the meeting at 9:39 p.m.
Respectfully Submitted,
/s/ Bob Rose
Bob Rose
Secretary
Attest:
/s/ Annette Finnerty
Annette Finnerty
Chairman
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D.
21865 Copley Drive
OCTOBER 22, 1998
CALL TO ORDER:
Chairman Finnerty called the meeting to order at 7:05 p.m.
PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by Vice Chairman Nolan.
ROLL CALL:
Present: Chairman Finnerty, Vice President Nolan and Commissioners, Anis
and Holder.
Absent: Commissioner Pruitt.
Staff: Bob Rose, Community Services Director and Paolo Lopez,
Recreation Specialist, Adult & Youth Sports, City of Brea
MATTERS FROM THE AUDIENCE - None
PRESENTATIONS:
1. Presentation of Certificates and stipends to Summer Volunteens.
The Commission presented awards to the following individuals:
Crystal Avelar, Age 14, for 228 hours of service
Shannon Avelar, Age 15, for 240 hours of service
Jason Block, Age 14, for 273 hours of service
Mitchell Lasser, Age 14, for 368 hours of service
Renee Stiles, Age 13, for 262 hours of service
Sam Ung, Age 14, for 398 hours of service
OCTOBER 22, 1998 PAGE 2 PARKS & RECREATION COMMISSION
Katie Webb, Age 13, for 251 hours of service
RECESS: Chair/Finnerty recessed the meeting at 7:11 p.m.
RECONVENE: Chair/Finnerty reconvened the meeting at 7:37 p.m.
CONSENT CALENDAR: None
INFORMATIONAL ITEMS:
2. Recreation Update
RS/Paolo Lopez, presented the Recreation Update.
3. Recreation Contract Amendment.
CSD/Rose stated for the Commission's information, that the City of Diamond Bar
is pursuing an amendment to the recreation contract to give latitude to the City to
add programs that pay for themselves up to a limit of about $10,000 per year.
This matter will be presented to the City Council at a future meeting when the
proposal has been accepted by the City of Brea.
4. CIP Project - Update.
a. Sycamore Canyon Park - Development of Riparian Habitat.
CSD/Rose reported that construction is underway to create a Riparian
Habitat which is paid for by Standard Pacific. As part of the environmental
mitigation for their project known as Diamond Crest Homes they are
required to provide a Riparian Habitat that replaces the habitat that was lost
as a result of the construction project. The habitat must be completed prior
to issuance of final occupancy for the homes.
b. Heritage Park/Ronald Reagan Park ADA Retrofit
CSD/Rose stated that the Heritage Park/Ronald Reagan Park ADA Retrofit
is projected to begin construction between January and April, 1999.
C. Lorbeer Middle School - Ballfield Lights
CSD/Rose stated that the City met with David Evans & Associates, the
OCTOBER 22, 1998 PAGE 3 PARKS & RECREATION COMMISSION
architect for the project and Pomona Unified School District representatives
yesterday at Lorbeer Middle School. Plans are expected to be available to
bid the project in February, 1999 with completion of the installation by the
end of fiscal year, June 30, 1999.
S. Chino Hills State Park Master Plan.
CSD/Rose reported that the comment period for the Draft Master Plan for Chino
Hills State Park is from October 16 through December 2, 1998. Copies of the draft
Master Plan are available at the Diamond Bar Library and the Community Services
Department. Although the Commission will not be commenting on the plan as a
group, Commissioners are welcome to review the document and submit their
individual comments directly to State representatives.
6. Remaining 1998 Commission meeting Schedule.
CSD/Rose stated that due to the holiday season, the November and December
meetings have been rescheduled to Thursday, November 19, 1998 and Thursday,
December 17, 1998 respectively.
OLD BUSINESS:
7. Installation of Soda Machines in the City's Parks.
CSD/Rose stated that this subject was last considered by the Parks and Recreation
Commission on May 22, 1997. At that time, the Commission recommended the
approval of the installation of soda machines in the City's parks to the City Council.
Staff is now prepared to present this subject to the City Council and would like to
have additional Commission input on the matter. Based upon the Commission's
prior recommendation, staff will recommend to the City Council that it approve
installation of soda machines in the City's parks.
Following discussion, the Commission concurred to uphold its prior
recommendation that the City Council approve installation of soda machines in the
City's parks.
Chair/Finnerty asked that the May 22, 1997 motion (Page 8 of the meetings
minutes) that states: To accept the concept of soda machines in eight (8)
designated City parks that includes Pantera Park to generate revenue for the City
be forwarded to the City Council with the following addition: That the revenue
from the soda machines be used to help defray the cost of maintaining the City's
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Chang and Mayor Pro Tem O'Connor
�Vl
FROM: Linda G. Magnuson', Assistant Finance Director
SUBJECT: Voucher Register, December 15, 1998
DATE: December 10, 1998
Attached is the Voucher Register dated December 15, 1998. As
requested, the Finance Department is submitting the voucher
register for the Finance Committee's review and approval prior to
its entry on the Consent Calendar.
The checks will be produced after any recommendations and the final
approval is received.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated December 15, 1998 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND
DESCRIPTION
PREPAID
VOUCHERS
TOTAL
001
'GENERAL FUND
119,005.74
501,743.59
620,749.3:--:
112
PROP A - TRANSIT FUND
.0O
38,586.27
3858627
115
INTEGRATE� D
WASTE MGT FUN
~ 00
92^ 82
` ^
92 82
118
AIR QLTY !MPR FD 'AB2766)
._
OO
3�� �-
3.51
^
343.51
138
LLAD #38 FUND
.00
6,�29.67
6
429.67
139
LLAD #39 FUND
.00
6
435.37
6`435^�7
14.
LLAD #41 FUND
.00
1`450.00
1`450^0O
250
CAPITAL IMPROV/PROJ FUND
12,770.00
17`922.89
30`692~89
510
SELF INSURANCE FUND
00
1`276.00
1`276^00
REPORT FOR ALL FUNDS
APPROVED BY:
Ass"StGnt Finance Director
�
131,775'74 574,280.12
706,055.86
RUN DATE: 12/09/1998 17:29:45
t� ':.AMtOND BAF;
VOUCHER REGISTER
PAGE: 1
DUE THRU
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
PREPAID
AMOUNT
DATE
CHECK
3CMA
0014095-42315--
MEMBER DUES—FY 98/99
595.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
0{,
TOTAL DUE VENDOR
595.00
ACCURATE LANDSCAPE
0015 50-45305--
7544/0717t1 STAGE TAKE DOWN SVCS
�OO,OtI
0015313-42 2 10--
7`43;811443 IRRIGATN REPAIRS-HRTG
1!3,36
1415541-422210--
7 5 4 .31 /l 3112 SLOPE PLNTu SVCS-NO`v
1 4�ii,in;
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
TOTAL DUE VENI!OR
1,75_:.86
ALAERTSONS
00140:'0-43
MEETING SUPPLIES
85.95 12/15/1998
3504
TOTAL PREPAIDS
;85.98
TOTAL VOUCHERS
00
TOTAL DUE VENDOR
85.92,
AMERICAN MINI STORAGE
6014090-4::140--
817'!
RENT -STORAGE UNIT #371
1,34 .00 12/15/1998
3511
TOTAL PREPAIDS
1,34.00
TOTAL VOUCHERS
. .00
TOTAL ItUE VENDOR
1,342.00
AMERICAI+ P%Ald;llt':G A5SuC1ATiON
ti; l52 1f) 42315--
1147?1 MEMBER DUES -FY 9"/99-PLNG
2 30.00
TOTAL F'REPAIDS
.00
T 0 T AL VOUCHERS
230,00
TOTAL DUE VENDOR
AMER i f-
irrl=. SIFIET'i OF CIVIL ENGIN"ri_ :JPC
mo
.
31,_ .l )l MEMBER DUES -FY 98/9u
23,00
TOTAL PREPAIDS
ijp
TC!TA'_ VOUCHERS
22. 00
TOTAL DUE VENDOR
-
t:l.I!!1
AMERICOM-P IMAGING SYSTEMS
AY -1
7 "-
tl-' TONER CARTRIDGES
54.94
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
54.94
TOTAL DUE VENDOR
.404
AMT TRAVEL CENTERS
�..
tIt,14:;4 1-42:'0
AIRFARE-CCLK SEMNR
175. 06 12/:'S!1`?"c_;
352'04
TOTAL PREPAIDS
175 hal L
TOTAL VOUCHERS
TOTAL DUE VENDOR
1,5 00
APPLEONE EMPLOYMENT SERVICES
TEMF'-EN: SECRTRY W/Ell/14
42)4.Of)
TOTAL PRFFAIDS
,0t)
TOTAL VOUCHERS
429,00
T TAL DUE VENDOR
iy
RUN DATE: 12/09/1999, 17:29:45
-:. ! �. AM' ND FAR
VOUCHER fiE=I TES'
PAS;
DUE THRU;
FUND/SECT—ACCT—PROJECT—ACCT
v 0 #
INVOICE DESCFIPTPIN
PREPAID
AMOUNT DATE CHECK
ARMENTR'OUT CONSULTANTS
0014440-44040--
7771
EMEF :'FEF PRO; SVCS—NOV
1,340,00
TOTAL PREPAIDS
of)
TOTAL VOUICHERS
1,340.00
TOTAL DUE VENDOR
1,340.00
HUMBERTO AVILA
001-34740
28554RE:CREATI[_Ai REFUND
59.00
TOTAL PREPAICIS
loo
TOTAL VOUCHERS
59.00
TOTAL DUE !VETNUaOR
59.00
AVR.
i-41332`)--
0014010-4223320--
LR—'1754 VIDEO NEWS. CLIF
97.01
TOTAL PREF'AIDS
.s:Ka
TOTAL VOUCHERS
97.01
TOTAL DUE VENDOR
97.01
B&K ELECTRIC WHOLESALE
0015316-42216
815=;—OPEN TIMER—MAPLE HILL TENN CT
56.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
58,07
TOTAL DUE VENDOR
58.07
LISA BARSAMIAM
ii(i l -23002- -
427" REFNDiDEPST—SYC PRTELE
100.00
TOTAL F'REPAIDS
00
TOTAL VDUCHERS
100.00
TOTAL DUE :!END IF
100.00
BEST LIri�Tlr,_;
15" 4221
`
L1'?7.4 ELECT REPAIRS.—SUMTFDGE
412.95
Tf7T^, GREPAiDO
.00
TOTAL VOUCHERS,
-1
4.�.9_
TOTAL DUE VENDOR
411.95
Et_ 1 7 A.PE T H BOWERS
42'" 25 REFND DEPST—SUMTRDiGGE PRK
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
ai;
50. 00
TOTAL DUE VENDOR
5 iia
CITY OF BREA
�
CONTRACT SERVICES-NOV
43,196,42'
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4=. 196.42
TOTAL IiijE VENDOR
43,196.42
i f U-_ rt 1 AMJNi. BAF:
RUN DATE: 12/09/1998 17:29:45 VOUCHER RE 1STEFF'
PAGE: _
DUE THRU: 12/15/1992
FUND/SECT-ACCT-PROJECT-ACCT
BRYAN STIRRAT i. ASSOCIATES INC
(<)15551-4522; -
0015510-45227--
0015551-45223--
0015510-45247--
0015551-45223--
0015510-45227--
0015510-45227--
OO1551O-45 _7-_
0015551-45223--
On15510-45227--
001555 i -45
CALIBUR CONSTRUCTION INC
CHARLES ABBOTT ASSOCIATES INC
Oni5510-452':7--
«
(1(il55__58
,-__-4551:1--
0-i 115:51 c 1-455?ff 1`52-45.508
- -
OC)15510-455(1= - -
.I..:--
iil?15551'4452
!1'}15511 i -4521--
(t01
u'..
(1(r==.1C.-4522'__
2:012--
-155 -
._,;0-455,02- -
CINTAS CORPORATInN
PO #
INVOICE
DESCPIPTION
7844
981448
PLN CHECK SVCS -SEPT -QCT
6161 -CO
PROF SVCS -981356
8012
981454
PROF SVCS -PLN CHECK
778-
981355
PROF SVCS -RET WALL INSP
y81346
GRADING PLAN CK:
626.3/981478
PROF Sl,C'S-SEPT-OCT
6116 -CO
PROF SVCS `1':56,
h3? ,-CC
PROF SVCS -9'V 1J;JJ��.
981355
RET WALL -PLAN CHECK
782',
98145
PROF SVCS -GRADING INSP
"115
981454
PROF SVCS -ENG PLAN CHECK':
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
7'�'S4
5075
ELECTRIC �_O UTLE, ITE 1!�;i
TOTAL F'REPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
7679
17=
R'.ETAINING WALL INSPECTION
778-
04`':2, _ 2 2:
ND, -TREE WATER SERVICES
757_
f'='=-420
NOV-STREET MAINT
757ri
C14--4^ri
NO`:' -SIGNING /MARK.ING
21,22,2_
0'-WEED/PKWY MAINT SVCS
7TS
ij4'=' 21," x
NOb"-BUS SHELTER IP?�- rTNS c
S Er
1`,:?
ENG PLN CHC;' S'•.'CS-OAKV NO' -
'6'i=5
Cm'ADG INSP-INDIAN CRK.
7172;17:_
GRADING INSF SVCS
a r='
ENGR INSP SVCS-WOODBRDGE
PROF SVCS-Eha ' _:-151
S(''=' `170
PROF SVCS -EN `=+6.
. -1J1
45' ;'1='
ENFh' INSP 5VCS-WOOD5RDGE
17d
RETAINING WALL INSPECTION
" 10/ i Q
PROF SVCS -EK! 98-214
ENGR INSP SVCS-TR47051
X2:;4.; 177
IP1SP S :S-SOUNDWALL
7571
049-420
NOV-ROAD MAINT
INSPECTN SVCS-Ta�<<(14
TOTAL F'REPvTDS
TOTAL VOUCHERS
TOTAL DUE VENDOR:
i. C
U6„RMS-F'PK_ .,TFF
75:;”
15(11942'::1
UNFRMS-PRIK STFF-W/O 11/2_;
TOTAL PREPAIDS
TOT�,;L VOUCHERS
TOTAL DUE VENDOR.
AMOUNT
1,517.50
13.50
476.72
54.00
150.62'
31.50
140,$_
Oe. 12
54.00
i10.82,
244.47
.of)
876 (17
876.07
159.00
,110
15`;,60
15'9 , 00
190.00
2,115.20
5, 4:37, 90
4,766:.74
4 525.11_:
A
400. 00
63.75
73
11"51)
112.5O
i,00-75
. 5C)
10'..25
539.06
7°, 32'.
14
534.. _
562.5()
,00
55 'Q30.10
5,930,10
38. 94
38.94
PREPAID
DATE CHECK
RUN DATE: 12/09/1998 17:29:45
�. ti `-` JIAMUND BAR
VOUCHER REGISTEF
PAGE: 4
DUE: THRU
FUND/SECT—ACCT—PROJECT—ACCT
FC #
INVOICE DESCPIF-ION
PREPAID
AMOUNT
DATE CHECK
CITY OF AREA
00150350-41200--
7917
6.207 5UPPLIEE—PEC PROGRAM
TOTAL PREPAIDS
,ia0
TOTAL VOUCHER'S
032. 2"
TOTAL DUE VENDOR
COFFEESMITH COMPANY
0014090-42325--
7665
•r
230= MEETING UF'F'LIES
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
TOTAL DUE VENDOR
CONDOL INTERNATIONAL
cjirl— 3Uir2--
491_56. REFND—DEF'ST—PANJTERA PRK
5ii.ti(
TOTAL PREPAIDS
00
TOTAL VOUCHERS
5(; NO
TOTAL IUE VENDOR
00
r•,e
CONVERSE CON'J:_ItL TnNTS. v.FQT
Ot'1-23(ii--
PROF SVCS—ENi,F,
°8-2'
634.(i+i
TOTAL PREPAIDS
TOTAL VOUCHERS
.,
6.34.00
TOTAL DUE VEN_IOR.
634. W
CFF;S
�;: 1 C �i 111_ •9 :'� _}I {--
fir "
CORS CONdF-2/18-21—ROSE
00
.L PRS CONF—'2'1—21COMMSN .;S
$_io,ca(a
TOTAL PREPAIDS,
rug
TOTAL VOUCHERS
1,040.00
TOTAL D[JF VEND9F
1,045,00
CUMMIN{:_-ALLISON., C:"R�'ORATIDN
=
MAINT A.-RMNT—PE;=FERATOR:
?4,iva
TOTAL F'REP.1iLl.
TOTAL VOUCHERS
324.00
TOTAL DUE e`ENdDOR
24.00
D`ANTONI0,S; PI'STORANTF
HOLDAY CELEB CERTIFICATE
25. '10 12/15/1998 35219
TOTAL PREPAID'
`5
TOTAL VOUCHER'S:
.u0
TOTAL DUE VENDOR
Y= Dr}
=ONvA DAVIS
0a
4 88 46, REFUND—XMAS SPECTACULAR
E.4.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
64.0
TOTAL DUE VENDOR
64,00
DAY & NT TE COPY CENTER
0015':1; —4"110--
`
n_
Bl�'=
DRAFT DVLF'MT CODE COPIES
D'71:35
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
89,31.
TOTAL DUE VENDOR
893.39
RUN DATE: 12/09/1998 17:29:45
.... 1HrL1U A.
VOUCHER F;E51 1F
PAGE: `
DUE: THRU:
FUND/SECT—ACCT—PROJECT—ACCT
PO #
INVOICE DESCFIPT DN
PREPAID
AMOUNT
DATE
CHECK
DEKRA—LITE
0014095-41400--
'022
9:524 BANNERS-1—TTLE LEAG CHAMPS
3,763.33
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
3,7F,'3.32
TOTAL DUE VENDOR
3,763.2:;
DELTA CARE PMI
001-21104-7
UEC—DENTAL. PREMS
-2.23. rJ. 12,115/19-K.
35212
TOTAL PREPAI=15
TOTAL VOUCHERS
TOTAL DUE VENDOR
223.29
CAROL DENNIS
0014:)41)-44000--
17.5,'-
UBCC93W"' MINUTES—CC MTG-11;`3,17
-j:jia,ilia
TOTAL PREPAIDS
TOTAL VOUCHEF'S-
1430. !,
TOTAL DUE VENDOR
230.00
DEPARTMENT OF TRANSPORTATION
QCa1991i;-45501`--
7945
147444 SI13NAL/LIGHT MAINT—SEP'T
11311.55
TOTAL PREPAIDS
of)
TOTAL
TOTAL VOUCHERS
1,311.85
TOTAL DUE VENDOR
1,311.85
DIAMOND BAR BUSINESS ACSSOCIATES #19
0014090-42146--
78:_0
DEC LEASE—SUITES 100,190
17,-361.30
TOTAL PREPAIDS
TOTAL VOUCHERS
11,361,31
TOTAL DUE VENDOR
111361,1
DIAMOND BAR COUNTRY CLUB
0014096-42:315--
8181
CITY HOLIDAY CELEB-12/9
2,651.1_, 12/15/1592
3521.
TOTAL PREPAIDS
—'r
,651.18
TOTAL VOUCHERS
0{a
TOTAL DUE VENDOR
2,651.1
DIAMOND BAR. INTERNATIONAL DELI
�i ,-
1, SUPPLS-11/17—MTG
87.49
TOTAL PREPAIDS
,Esta
TOTAL VOUCHERS
;7.49
TOTAL DUE VENDOR
87.49
i i.AMi ti _:AR
RUN DATE: 11/09/1998 17:29:45 ?lOUC R RE I TE-' PAGE: 6
PREPAID
FUND/SECT—ACCT—PROJECT—ACCT F'0 # INVOICE DESCRIPTION AMOUNT DATE CHECK
DIAMOND RAR PETTY CASH
0015210-41200--
P,.NG—SUPPLIES
4.94
0015310-42325--
CS—MEET',lS
5.50
0015318-42210--
F'ANTERA—I•:EYS
2.14
0015551-4 .3'.5--
PW—MTG':
5.00
001531i-412ixa--
C—SUPFLIES
0014090-42325--13
G=N GOVT -MEETINGS
2.99
0014090 -41200 --GEN
GO 'dT-5UF'F'LIES
18.50
0014090-42200--
EQUIP MTCE-GEN GOVT
10.00
0014010-42 325--
,
CITY ':NCL MTGS
5.00
0014030-4:10--
CITY MGR -CONFERENCE
10,x0
0014010-412,00-- x--
C]�TY GNCL-SUP'P'LIES
2.11
0014095-41200--
C:,MKTu SUPPLIES
1,07
0014040-41125--
v
C-'LK-TELE°HONE
^ ��
0014090 -42 -125 --
GEN GOVT—TELEPHONE
10,40
TOTAL PREPAIDS
p0
TOTAL VOUCHERS
y1,23
TOTAL DUE VENDOR
DIAMOND BAF; REDEVELOPMENT AGENCY
(tial -1..150--
AL'VNCE EkPENOITRES-1'2/15
?,124.11?
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7,124.70
TOTAL DUE VENDOR
77124.70
DIAMOND RAR SENIOR CLUB
010141 10-42-3 'S--
XMAS CELER-1'2118—C.,NCL
48,.Q0 12/15/1.98,; 35217
y
TOTAL PREPAIDS
48.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
48.00
DIAMOND EA";'WAL :LiT YM' =A
(j'j1409 j-421'.`--
SF'NSRSHIP—D DELIO TP,NMT
150.00 I -J,115/1998 35201
4914= REFND;DEPST—HRTG PRK CTR
2:00.00
TOTAL PREPAIDS
150,00
TOTAL VOUCHERS
::00.00
TOTAL DUE VENDOR
350,00
DI WIND -PHOTO
001409 —42112--
7515A
1'� t2 PHOTO PROCESS SVCS^
14.8._
?1x14095-4 112--
7515A
196828 PHOTO PROCESS SERVICES
13.04
0014G95-42112--
7515A
196830 PHOTO PROCESSG SERVICES
= 5
TOTAL PREPAIDS
00
TOTAL VOUCHEF
51.227
TOTAL DUE VENDOR
51.27
EEGA
001-23012--
G811231A3: PROF SVCS—EN 'f8-'20"
500.00
63"i231A336 PROF SVCS—EN 98-113
600.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,100.00
TOTAL DUE VENDOR
1,100.00
RUN DATE: 12/09/1998 17:29:45
FUND/SECT-ACCT-PROJECT-ACCT
FEDERAL EXPRESS
001-'223010--
001-L ,010--
0014090-42120--
001-23010--
001-2,3010--
FINDLEY REPORTS
0014050 -44000 --
FLOWERS ARE US
0014090-42395--
FOOTHILL
01490-4.295--
FOOTHILL TRANSIT ZONE
112555-3 555.3 ACC::_-.-
2
5
5
5
3 7103-,
K:ELLEE .-ITZAL
Oji • 140'c'
SANDRA GARDEA
001
GFR FRIEDRICH k ASSOCIATES INC
0015=51-452231
�cla--
0015551-4523--
�< '2;
� I1 .,.,11i-4�. ,
LUZ GINWALA
001 -34760 --
AMOUNT
PAGE: 7
48.25
16.00
22.50
IS. 125
20.50
,00
325.50
.QQ
50,n0
50. 00
62.:4
40.59
. 110
102.8
5,700.00
�i 52
1 . •,i
6.999.52
FV.j9 C
, ,.,y
175.49
,DO
175.4'?
175.4'='
50.00-
. 00
0.00-
,0{
50.00
50.0:
:;(Q. -J7
°76.65
5:.25
.00
742.:''
742.27
82.0!
.O0
82.01
=�.00
PREPAID
DATE CHECK
VOUCHER REGIS -10"
DUE THRU:
PO #
INVOICE DESCRIPTION
4669:32172 EXPRESS,, MhIL-FPL 96-49
46693217 EXPRESS MAIL -FPL 92-1
466932172 EXPRESS MAIL -GEN
466932172 EA.PRESS MAIL -FPL 98-02
46693217 EXPRESS MAIL -FPL 9:3-06
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR?
8--
ti'i1�1110 PRO,-- SV`SrF 96
TOTAL F'REF'AIDS
TOTAL VOUCHERS:
TOTAL DUE `,VENDOR
:-:i 7 -
18_ 1 FLORL ARRANGEMNTS-J SALAS
314E-,
FLWRS-SHERRIF BLOCK -10/2c,
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
;.156
NOV-TRNST SUESDt FARES
":068 NOV-TRNST SUBSDY PRGRM
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
CONF-11/11-1-FR1TZAL
TOTAL FREPrIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
491:11 REFND/DEPST-SUMTRDGE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
7934
9 ;lit -25 GRADT:NG/PLAN CHECK: SVCS
7633%9810-23' GRADG/PLAN CHECK: SVCS
7237/9810-24 ENGR INSPECTN SVCS-RWALL.
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
'Mr -f)
VRECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
AMOUNT
PAGE: 7
48.25
16.00
22.50
IS. 125
20.50
,00
325.50
.QQ
50,n0
50. 00
62.:4
40.59
. 110
102.8
5,700.00
�i 52
1 . •,i
6.999.52
FV.j9 C
, ,.,y
175.49
,DO
175.4'?
175.4'='
50.00-
. 00
0.00-
,0{
50.00
50.0:
:;(Q. -J7
°76.65
5:.25
.00
742.:''
742.27
82.0!
.O0
82.01
=�.00
PREPAID
DATE CHECK
RUN DATE: 12/(0/1998 17:29:45 VOUCHER RE'ISTE,' PAGE: 8
DUE THRU: 12l / 1=/ 1??8
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE IESCRIP1IIN AMOUNT DATE CHECK
GRAND MOBIL
tr.'114090-42200-- 8177 2813 MA I NT /REPA I RS- CORS I CA 475.62
TOTAL PREPAIDS ,W
TOTAL VOUCHEPS 475.62
TOTAL DUE VENDOR 475.6;`
GTE CALIFORNIA
0014090-42210--
8150 CH89440
EQUIP MAINT-PHONE JACK
110.00
00140190-42125--
00f5551-4512:'--
PHONE SVCS -GEN GOVT
1,988.23
W15:19-42125--
443.47
PHONE SVCS -PETERSON
12.76
1185098-42125--
ENGR-INSP SVCS-TR478%
PHONE SVCS -CITY ON LINE
167.43
00153'31-42126--
PHONE SVGS-SYC CYN PRK
31.81
0014095-42125--
7P;;2
PHONE SVCS-ECON DVLPMNT
37.64
00153:31-4212`--
PHONE SVCS-SYG CYN 'RK
36.08
1185098-4 1'25--
.00
PHONE SVCS: -RBS MODEM
86.57
0014040-42125--
PHONE SVCS-MODEM-CCLK
:7.82
1165098-42125--
TOTAL DUE VENDOR
PHONE SVCS -BBS MODEM
'89.51
0014095-42125--
PHONE SVCS-ECON DVLF'
;6.34
001`322-42125--
PHONE SVCS-RON REAGAN
43.61
4014+90-42125-7
PHONE SVCS -BLDG & SFTY
122.62
0015:'15-421'25--
PHONE SVCS -MAPLE HIL
4'.58
0015331-421'25--
PHONE SVCS -SYCAMORE CYN
61.21
0.ls3ci-4" 1 5--
PHONE SVCS-SYC CYN PRK
56.21
0G14)96-42125--
� � SFTY
SVCS. -BLDG & PHONE
123.05
0014040-42125--
PHONE SVCS-MODUM LINE
44.71
0015331-4'2125--
PHONE SVCS-SYC CYN PRK:
56,21
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,1'1.45
TOTAL DUE VENDOR
3,191.45
HALL FOREMAN
iai)1551i?-4521'--
?x;31
'78' 7
GRADING INSF'ECTN-ALAMOHGT
291.41
00f5551-4512:'--
37809
PLAN CHECK SVCS -VISTA
443.47
tji115510-45227--
__81t�,73tj6
ENGR-INSP SVCS-TR478%
324.79
0015510-4t2_27--
9694
ENGR PLN CHI:: -STEEPLECHASE
112.`0
0015551-4522'--
7P;;2
3780:'
PLAN CHECK=: SPVCS-DERRINGF.'
140.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,312.07
TOTAL DUE VENDOR
1,313.07
HIP-HPOINT
05-4'111-- 7514 641« DIGITAL PREPRESS SERVICES 21.65
0014095-42111-- 7514 64178 PREPRESS SVCS -NEWSLETTER 808.09
t}iJ14050-42110-- ,75141E-4145 PRE-PRE55 SVCS-CAFR -684.03
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,513.77
TOTAL DUE VENDOR 1,51:3.77
_TY Ei= DIAM�JND EAR
RUN DATE: 1/09/1998 17:29:45
VOUCHER P,EC'ISTF
PAGE: 9
DUE THRU: 1/1--:/1998
PREPAID
FUND/SECT—ACCT—PROJECT—ACCT
PO #
INVOICE DESCRIFTION
AMOUNT DATE CHECK
HOME DEPOT
1395539-42210--
7534 15 1033 11 MISC SUPPLS—DIST #39
174.8,4
0015',22-42 1;0--
7534/5160330 MISC SUPPLS—RONALD REAGN
19.29
0015:_18-4'2210--
7534%514,03;1 MISC SUPPLS—PANTERA PRK
99.55
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
TOTAL DUE VEhiDOR
29;,.68
INLAND EMPIRE
0015250-45310--
7943
11189:; STATELINE EXCURSION -111118
114.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
114.00
TOTAL DUE VENDOR
114,01;
INLAND EXPRESS
0014010-42:'25--
8144
TRNSP—HR.TG DEDCTN CEREMNY
100,00
TOTAL PREPAIDS
.00
TOTAL VOUCHER'S
100.00
TOTAL DUE VENDOR
100.00
INLAND VALLEY DAILY BULLETIN
001-2,30 if--
02501;45 LEGAL AD—FPL 98-53
64 `"
02501972 LEGAL AD—FPL 98-54
77.52
0250197'LEGAL AD -FPL 98-56
77.51
002501_,7% LEGAL AD—FPL 92-3070;,'�0s
0Q1-21010--
02501845 LEGAL AD—FFL 9'-55
64.3'
01-2301 tJ_ _
0250154- LEGAL AD—FPL 98-55
155,X_
001—'2 010--2,501
t �i `''`'_ 57
7- LEGAL AD—FPL .:
70.20
0501377 LEGAL AD—FPL 98-58
_
t
7 J,'20
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
649,:34.
TOTAL DUE VENDOR
649. 36
INT -L INST17UTE OF MUNICIPy_ CLERKS
2177/74073 MEMBER DUES—CCLK/AC:.K.
lQ0.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
TOTAL DUE VENDOR
190,00
E&V BLUEPRIhT:
00040;90-42210--
4-1001 LINEAR SVCS CHGE5
616. 60
TOTAL PREPAIDS
,i10
TOTAL VOUCHERS
E,E,.F,O
TOTAL DUE VENDiOR
66.60
k::ALBAN INC
2505215-46420-1 }793-46420
7322'
0814-02 SIDEWLk/HANrICAF RAMPS
6,82,0 .90
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
6,880.00
TOTAL DUE VENDOR
6,8' ,30, 90
CITY OF DIAMOND RAF:
RUN DATE: 12/09/1998 17:29:45
VOUCHER REGISTER
PAGE: 10
DUE THRU: 1/15/1998
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
KIMBALL OFFICE FURNITURE
0014090--46110--
78'401/51252 9` INSTALL/OFFCE FURNTRE
225.00
-
TOTAL PREPAIDS
,ora
TOTAL VOUCHERS
115,00
TOTAL DUE VENDOR
225.00
GEORGE KUO
0015110-44100--
PLNG COMM -101/27, 11/10
120.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
120,0=
TOTAL DUE VENDOR
110.00
LA CELLULAR
0014440-42125--
CELL SVCS-EMEF; PREF'
_
E,-. 7�
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
69.7b
TOTAL DUE VENDOR
69,76
LEIGHTON - ASSOCIATES
001-2301'--
,''"':/64,'0 PROF SVCS -EN 95-139
150.00
2^:12--
6471 PROF SVCS -EN 96-140
790. Of)
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
940,00
TOTAL DUE VENDOR
940,00
LEMS E`: RAVING INL:
0014.90-4211:=--
71iff
:1344 ENVGRAV SVCS -DH HAND
=:4.64
01;14094-42113--
ENVGRAV SVCS -BUS OF MNTH
51.96
TOTAL PREPAIDS
,0o
TOTAL 'VOUCHERS
86.60
TOTAL DUE VENDOR
LINSCOTT LAW & GREENSPAN
001`'5;-45 21--
i SET UP-TRFC COUNTS-DE/7GRIi
110.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS.
120,00
TOTAL DUE VENDOR
120.00
HEIDI Lib
REFUND -ENV! -1951
76' .00.
TOTAL PREPAIDS
00
TDTA- VOUCHERS
700.ric,
TOTAL DUE VENDOR
700.00
LOS ANGELES COUNTY PUBLIC. WORE -::S
'01`51x;-45531;--
7:365
24:9 INDUST WSTE SVCS -OCT
1, 119,34
2505510-46411-0149;-46411
7489/1775 SLURRY SEAL-PTHFNDR RD
00153:1-45300--
,•_-�
09
:.nJ0_io243u SUMP F'UMF' MAINT-OCT
4!:'x.34
TOTAL PREPAIDS
,nn
TOTAL VOUCHERS:
10,484._,7
TOTAL DUE VENDOR
10,484.67
PAGE: 11
,PREPAID
AMOUNT DATE CHECK
602.33
304,264.74
.00
304,867.07
304,367.07
52.24
271.16
.00
323.40
323.40r
145.38
54.13
-54.1_
.00
145.83
145.35
50.00
.00
50.00
50.00
200.00
.00
200.00
200.00
105.60
00
105.60
105,60)
19.50
.00
19.50
19.50
120.00
.00
120.00
120.00
CITt '?F 'lTAMON" BAF,
RUN DATE: 12/09/1998 17:29:45
VOUCHER REGISTER
DUE THRU: 11/15/19913
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
LOS ANGELES COUNTY SHERIFF'S DEPT
0014411-454171--
11583
AUG -SVCS -CON IN PRKS
0014411-45401--
11588
CONTRACT SVCS -10/98
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
LINDA MAGNUSON
0014050-42330--
OJP CONF-1/7-LMAGNUSON
0014050-42330--
LEAGUE CONF-12/3-12/4-0
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
MAINTEX
0015314-41200--
TIZ25
35702:;
MAINT SUPPLS-HRTG PRI::
0015314-41200--
7525
18311
MISC SUPPLIES -PETERSON
0015314 -412Th)--
7525
18311
CORRECTION
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
ROSE MANELA
001-23002--
49162
REFND/DEPST-SYC CYN
TOTAL
PP,EFAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
DEBI MANIACI
001-2300'2--
43938
SECRTY/DEPST-HR°TG PRI:
TOTAL
F'F:EF'AIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
MARTEL ELECTRONICS
0015314-41200--
8147
5448-0
MICRPHNE CABLES-HRTG CCTR
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
JO MCGEE
001-34730--
48815
REFND-XMAS EXCURSION
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
JOE MCMANUS
0015210-44100--
PLNG COMM -10/27,11/10
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
PAGE: 11
,PREPAID
AMOUNT DATE CHECK
602.33
304,264.74
.00
304,867.07
304,367.07
52.24
271.16
.00
323.40
323.40r
145.38
54.13
-54.1_
.00
145.83
145.35
50.00
.00
50.00
50.00
200.00
.00
200.00
200.00
105.60
00
105.60
105,60)
19.50
.00
19.50
19.50
120.00
.00
120.00
120.00
!
. 1 -!-
RUN DATE: 12/09/1998 17:2945
RUN
VOUCHER REEISTE;
PAGE: 12
DUE TtiRU; 1j-/15/199$
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIP113N
AMOUNT DATE CHECK
METROLINK.
112555:3-45535--
8155
107492 NOV-TRNST SUBSDY FARES
24,931.92
1125553-4523--
8155
107492 NOV-TRNSl SJBSDY PRGRM
6,254.83
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
31,186.75
TOTAL DUE VENDOF
31,186.75
MEYER, MOHADDES
2545510-46412-14094-46412
7890
3654 TRFFC SIGNL DESIGN SVCS
2,O95.00
0015553-45222.--
7493
3654 TRFFC SIGNL DESIGN SVCS
70.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,165.00
TOTAL DUE VENDOR.
2 165.00
PAUL MILLER
001-34780--
28560 RECREATION REFUND
43.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4';.00
TOTAL DUE VENDOR
43.00
MOBILE MODULAR MANAGEMENT GROUP
0015350-42140--
8117
64461 LEASE-SYC CYN -12/18-1/17
460.06
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
460.06
TOTAL DUE VENDOR
460.06
PRITI NAGAR
001-34740--
28623 RECREATION REFUND
54.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
54.00
TOTAL DUE VENDOR
54.00
NATIONAL REVENUE CORP
0014090-44000--
N -24552 j; ANNUAL MAINT FEE
50,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
STEVEN G. NELSON
0015210-44100--
PLNG COMM -10/27
60.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.00
TOTAL DUE VENDOR
60.00
NEXTEL
0014440-42130--
1879
425562' TWO WAY RADIO SRVCS-SEPT
199.71
0014440-42130--
7879
643337 TWO WAY RADIO SRVCS-OCT
399.42
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
599.13
TOTAL DUE VENDOR
599.13
". C . !.Al iN.. .,H-,
RUN DATE: 12/09/1998 17:29:45
tPOUCH_R RECISTER
PAGE:
13
DUE T+U : 17L/11:1/1998
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE 11ES111P TION
AMOUNT
DATE CHECK
OFFICE DEPOT
0014010-41200--
7666 -OPEN 057'361' .•CC SUPPLIES
97.95
0015350-41200--
7666 -OPEN 056966782-05 SUPPLIES
129.41
0015510-41200--
7666 -OPEN 056967822 --PW SUPPLIES
408.98
0014030-41200--
7666 -OPEN 056966276-CMGR SUPPLIES
14.32
0014090-41200--
7666 -OPEN 0569658E -GG SUPPLIES
32.05
0015210-41200--
7666 -OPEN 057�356326-PLNG SUPPLIES
319.91
0014091+-41200--
7666 -OPEN 056223751••GG SUPPLIES
6.17
0015510-41200--
7666 -OPEN 057856,326. -PW SUPPLIES
4.63
0014090-41200--
7666 -OPEN 1?5?356:C? GG SUPPLIES
443.75
0014050-41200--
7666 -OPEN 0563r.6276 -FIN SUPPLIES
41.66
TOTAL PREPAIDS
.00
TOTAL VIIUCHERS
1,51"."3
TOTAL DUE VENDOR
1,518.8:'
PAYROLL TRANSFER
001-10100--
PAYROLL TRANS-ER-PP24
58,400.00
12/15/1998 24
TOTAL PREPAIDS
58,400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
58,400.00
PERS HEALTH
001-21103--
DEC -HEALTH INS PREM5
8,854.27
121/15/1998 35213
00140QAI-4009'--
UEC -ADMIN FEE
44.74
12/15/1998 35213
0014090-400711--
DEC -RETIRE COVERAGE
18.71
121/15/1993 :5213
TOTAL PREPAIDS
8,917.72
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
8,917.72
POMONA JUDICIAL DIST;ICT
1;1;1-3223i.�--
OCT98 PARKING ACTIVITY -10/98
995.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
995.00
TOTAL DUE VENDOR
995,00
POMONA UNIFIED SCHOOL DISTRICT
0015350-42140--
7522. FACILITY RENT -7/98-121/98
919.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
959.50
TOTAL DUE VENDOR
959.50
POPiIiNA VALLEY HUMANE SOCIETY
0014431-4540--
7566 7566 -OPEN ANIMAL CNTRL SVCS -12/98
4 95=`.17
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,959.17
TOTAL DUE VENDOR
4,959.17
POMONA VALLEY PIPE & SUPPLY CORP.
0015319-422'`10--
18311 MAINT SUPPLIES -PETERSON
54.1::
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
54.1:
TOTAL DUE VENDOR
54.13
RUN DATE: 12/09/1998 17:29:45 V M-IER RE5ISTE4
DUEL T'jRU: 12!15/l9?8
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE UESCRIPII3N AMOUNT
PAGE: 14
JULIE PRICE
6310 -CO
PROF
001-34780--
2899 RECREATION REFUND
39.00
5531 -CO
TOTAL PREPAIDS
.00
168.75
TOTAL VOUCHERS
39.00
PROF
TOTAL DUE VENDOR
39.00
RALPHS GROCERY COMPANY
"34 -CO
PROF
0014090-42325--
7687 -OPEN CTY CNCL SUPPLIES -12/1/98
44.60
5595-00
TOTAL PREPAIDS
.OU
253.50
TOTAL VOUCHERS
44.60
PROF
TOTAL DUE VENDOR
44.60
REMEDY
5404 -CO
PROF
0015210-44000--
7869 065018 TEMP SVCS-PLNG-WE 11/01
418.11
0015210-44000--
7869 061189 TEMP SVCS-PLNG-WE 10/25
487.80
.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
905.91
TOTAL DUE VENDOR
405.91
REPRO -GRAPHICS PRESS
0014090-42110--
7499 9434 BUSINESS CARDS
59.59
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
59.59
TOTAL DUE VENDOR
59.59
RICHARDS WATSON & GERSHON
001402z_'j-44021--
7842 -OPEN SP LEGAL-COURCHESNE41372
10,844.65
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10,844.65
TOTAL DUE VENDOR
10,844.65
RICHARDS, WATSON & GERSHON
001-23010--
7839/OPEN LEGAL SVCS -EN 98-207
26.00
001-2:?010--
7'._39/OPEN LEGAL SVCS -FPL 96-049
156.00
0014020-440210--
7839/OPEN SEPT LEGAL SVCS
5,095.'.?
001-2:3010--
7839/OPEN LEGAL SVCS -FPL 92-030
26.00
0014-020-44021--
7842/OPEN SEPT -SPEC LEGAL SVCS -IPS
1,874.75
001-2::3010--
7S39/OPEN LEGAL SVCS -FPL 92-001
46=.00
001-23010--
7839/OPEN LEGAL SVCS -FPL 98-002
247.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7,893.08
TOTAL DUE VENDOR
7,893.08
RKA CIVIL ENGINEERS INC
0015510-45227--
6310 -CO
PROF
SVCS -SWR INSP-#7228
900.00
0015510:-45227--
5531 -CO
PROF
SVCS -SWR INSP-#7228
168.75
0015510-45227--
5629 -CO
PROF
SVCS -SWR INSP-#7228
56.25
0015510-45227--
"34 -CO
PROF
SVCS -DRIVEWAY -#7228
168.75
0015510-45227--
5595-00
PROF
SVCS-STORMDRN-#7228
253.50
0015510-4522.='--
553". -CO
PROF
SVCS -RET WALL -#7228
265.88
0015510-45227--
5404 -CO
PROF
SVCS -GRADING -#7228
428.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,241.57
TOTAL DUE VENDOR
2,241.57
PREPAID
DATE CHECK
.. r i- I..A"jtiJ jH
RUN DATE: 12/09/1998 17:29:45
V()U[CIER RE'"I51E='
PAGE: 15
DUE: THRU : 12/15/1998
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE 1ESCRIGTION
AMOUNT DATE CHECK
ROBERT F. DRIVER ASSOCIATES
5104081-47200--
1/99-12/99 FIDELITt BOND PREM -1999
1,276.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
1,276.00
TOTAL DUE VENDOR
1,276,00
JOSEPH RUZICKA
0015210-44100--
PLNG COMM -10.127, 11/10
120.00
TOTAL PREPAIDES
,(.N)
TOTAL VOUCHERS
120.00
TOTAL DUE VENDOR
120.00
SAN GABRIEL VALLEY TRIBUNE
0014090-42115--
7696 18860248' AD-DVLPMNT SVCS ASSISTANT
220.26
001-23010--
8080-07595 LEGAL AD -FPL 98-53
92.52
001-2:010--
8080-21606 LEGAL AD -FPL 98-58
83.76
001-23010--
8080-07595 LEGAL AD -FPL 98-55
92.52
001-0.3010--
8080-21606 LEGAL AD -FPL 92-30
83.76
001-23010--
8020-21606 LEGAL AD -FPL 98-57
83.76
001-23010--
8127-19618 LEGAL AD -FPL 98-54
94,68
001-23010--
'8127-19618 LEGAL AD -FPL 98-56
94.68
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
845.94
TOTAL DUE VENDOR
345.94
SCAN NATOA
0x01403,0-42315--
GEN MTG-1'/3
60.00 12/25/1998 35203
TOTAL PREPAIDS
60.,00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
60.0:1
SCMAF
01"!153W -42:;15--c_
MEMBER DUE. FY 9/99
2-x.00
TOTAL PREPAIDS
,0p
TOTAL VOUCHERS
25,00
TOTAL DUE VENDOR
25.00
SHANGHAI PALACE
00114090-42325--
HOLIDAY CELEB CERTIFICATE
25.00 12/15/1998 35220
TOTAL PREPAIDS
::5,00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
25,00
SOUTHERN CALIFORNIA EDISON
0015510-4126--
ELECT SVCS-TRFC CONTROL
3,567.46
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
:3,567.46
TOTAL DUE VENDOR
3,567.46
SOUTHERN CALIFORNIA GAS COMPANY
0015314-4216--
GAS SVCS-HRTG COM CTR
97.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
97.50
TOTAL DUE VENDOR
97,50
RUN DATE: 12/09/1998 17:29:45
FUND/SECT-ACCT-PROJECT-ACCT
SUBWAY
0014090 -42325 --
THE WHOLE ENCHILADA
0015210 -42325 --
0014090 -42325 --
0015551 -42325 --
TOTAL PLAN
0014090 -46210* -
TROPHY WORLD
CCC •J1 1 J C -4c•1•�•�_�J CC
11•J•J--
TWEED FINANCIAL SERVICE
001 -23002 --
STEVEN TYE
!015210-44100--
UNITED PARCEL SERVICE
001- 'Oin--
UNITED STATES POSTAL SERVICE
0014090-42120--
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 16
DUE THRU: 12115/1998
PREPAID
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
7661 -OPEN SUPPLS-MTG 11/17/98
11.97
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
11.97
TOTAL DUE VENDOR
11.97
8131
10905.30 STAFF LUNCHEON -11/13/98
58.50
HOLIDAY CELEB CERTIFCTE
25.00 12/15/1998 35218
81311
1090530 STAFF LUNCHEON -11%13190
58,50
TOTAL PREPAIDS
25,00
TOTAL VOUCHERS
117.00
TOTAL DUE VENDOR'
241.00
058
059157 TASK LIGHTS -BOOKSHELVES
269.76
TOTAL PREPAIIIS
.OG
TOTAL VOUCHERS
269.76
TOTAL DUE VENDOR
269.76
=135
1"753 TROPHY-OILRECYCLSCHLAWAP.D
92.82
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9'2.82
TOTAL DUE VENDOR
40,941 REFND/DEPST-HRTG PRK CTR
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200,00
PLNG COMM -11/10
61;.00
TOTAL PREPAIDS
,OG
TOTAL VOUCHERS
60,00
TOTAL DUE VENDOR
60,00
80027-448 EXPRESS MAIL -FPL 98-057
29.04
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
29.00
TOTAL DUE VENDOR
29.00
REPLENISH POSTAGE METER
1,500.O0
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,500,00
TOTAL DUE VENDOR
1,500.00
WEST C=BAST ASSOCIATES
0014?9.`5-4'2115-- _:.4 6'—,6, BU STC!=' SHELTER POSTERS ='tS. ,E
TOTAL PREPAIDS .00
TOTAL VOUCHER'S 415.801
TOTAL DUE VEND -10P ;'
WEST COAST AR :ORIE;TS INC
7547 14593 NOV-TREE MAINT S': CE
TOTAL PREPAIDS 00
TOTAL VOUCHERS 9,46:4.00
TOTAL -uUE VENDOR. 9,464.01::
NANCY WHITEHOUSE
0014090-41200-- CITY HOLIDAY DECORATIONS 96.44 12/15/'1998 35215
00140='C? -4_j33 -- CITY HOLIDAY CELEB-SUPPLS 180.0° 12,15/1998 35215
TOTAL PREPAIDS 277.02
TOTAL VOUCHERS 00
TOTAL DUE VENDOR 277.02
CITY OF DIAMOND BAR
RUN DATE: 12/09/1998 17:29:45
VOUCHER REGISTER
PAGE:
17
DUE THRU:
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTIONA!"OUNT
DATE
CHECK:
VISION SERVICE PLAN
0011-21110-1--
DEC -VISION FREMS
4:3.01
12/15/19'98
35214
TOTAL
PREPAIDS
933.01
TOTAL
VOUCHERS
00
TOTAL
DUE VENDC!P
211, .01
WALNUT VALLEY WATER DISTRICT
WATER SVC:---IilcT #39
6_ '0, 5,
18?538-421 --;TER
U'1AGE-DI_- #.?:-;
4,42`x.1,7
0014440-42126--
3,744
ELECT POWER-EASTOTE SITE
72,:6
0014440-42126--
0697
ELECT POWER-EASTGTE SITE
.6:<
C�j f _
+:!01.•..1' 421'26--
WATER 5'dC- PETEF;S0`!
- , 154 '
001,.x'-421 .--
WA?ER S`,'CS-3UMMITFIrGE
4.10. is
00153;1-42126--
WATER SVCS -SYCAMORE CYN
661.-''
0015211-42'112t.--
WATER SVCS -PAUL C GROW
1,777,41
0t15s1c-42126--
WATER SVCS -MAPLE HILL
1, 2 27,76
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
21,262.5
TOTAL
DUE VENDOR
21,262.59
WARREN SIECKE
INSP SVCS-TRFC IMF'RVMNTS
12 770.00
12/15/19'98
3520;:
TOTAL
PREPAIDS
12,770.00
TOTAL
VOUCHERS
00
TOTAL
DUE VENDOR
WELLS FARED BAN/:
GEN ,iTGo-CMG'.;/S7riFF
:',._..2
I2/1./1498
.5:09
OLD 14010-4 2
LEAGUE C9NF-ANSARI-10119
36.00
12/15/1998
55210
CDN --2i,
r
8:C9JO
j'GICMA
'352010I��-CMGR; :.
FUEL-CMGR
2"'.09
12/15/1998
3,5209
TOTAL
PREFAIDS
1,136.,70
TOTAL
;JOUCHER'S
.00
TOTAL
DUE 'VENDOR
1, I31:.7t,
WEST C=BAST ASSOCIATES
0014?9.`5-4'2115-- _:.4 6'—,6, BU STC!=' SHELTER POSTERS ='tS. ,E
TOTAL PREPAIDS .00
TOTAL VOUCHER'S 415.801
TOTAL DUE VEND -10P ;'
WEST COAST AR :ORIE;TS INC
7547 14593 NOV-TREE MAINT S': CE
TOTAL PREPAIDS 00
TOTAL VOUCHERS 9,46:4.00
TOTAL -uUE VENDOR. 9,464.01::
NANCY WHITEHOUSE
0014090-41200-- CITY HOLIDAY DECORATIONS 96.44 12/15/'1998 35215
00140='C? -4_j33 -- CITY HOLIDAY CELEB-SUPPLS 180.0° 12,15/1998 35215
TOTAL PREPAIDS 277.02
TOTAL VOUCHERS 00
TOTAL DUE VENDOR 277.02
REPORT TOTAL F'REFAIDS, 131,775,74
REPORT TOTAL VOLICHER� 574,280.12
RE°ORT TOTAL 101,055.81
RUN DATE: 12/09/1993 17:29:45
1!iIUC! '.R RE! [ : -Ell
PAGE: 13
iiUE ThRU: 1 1'_ / 19?8
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PD #
INVOICE DES.RIrII3N
AMOUNT DATE CHECK
PAUL WRIGHT
C01409!_i-44000--
7584
�JDI01 1:Jk- 'ERVICES
402.5i�
TOTAL PREPA ' -S
.00
TOTAL VOUCHERS
402,54,
TOTAL DUE VFNDOc'
402,50
XEROX CORPORATION
0014090-4120+;--
148.30 12'15/1993 35207
0014090-46200--
REPLACES CHECK -#38505
44,382.50 12/15/1998 35207
0014090-42200--
7474
0651431-k CREDIT ME'1D-5TC10 )73
-327.2'5
0014090-42200—
7474
06553519 UCT MAINT-XEROX STE 190
-'-'7 -'5
0014090-42100--
7474
)65535y1 : SEPT IOCT-COF'Y CHRGES
1 342.04
9i!14r7i;-4220;0;--
7474
063360274 �12'�,3i YERG?: MAINT
21.82
inJ14090-4220!7--
7474
016553,'1: SEFT!OCT-XEROX MAINT-100
154.50
(014090-4.22it(--
7474
06514813` CREDIT MEMD-5TC105133
TOTAL PREPAIT;
44,530.S0
TOTAL VOUCHERS
:',191.11
TOTA_ DUE VENDOF
46,7221.91
REPORT TOTAL F'REFAIDS, 131,775,74
REPORT TOTAL VOLICHER� 574,280.12
RE°ORT TOTAL 101,055.81
CITY OF DIAMOND BAR
AGENDA REPORT
TO: Honorable Mayor and City Council
MEETING DATE: December 15, 1998
FROM: Terrence L. Belanger, City Manager
AGENDA NO.
REPORT DATE: December 10, 1998
TITLE:
Transmittal of Comprehensive Annual Financial Report and Final Audit Reports for the year ended June 30,
1998.
SUMMARY:
The City's Finance Department in concert with the City's independent auditing firm of Conrad and Associates,
L.L.P. has prepared the Fiscal Year 1997-98 Comprehensive Annual Financial Report. Once again this fiscal
year, the City will be submitting its Comprehensive Annual Financial Report to the California Society of
Municipal Finance Officers and to the Government Finance Officers Association certificate of excellence award
programs. (The city has received both awards for the past three consecutive fiscal years).
The accounting firm of Conrad and Associates, L.L.P. has been retained as auditors for the City of Diamond
Bar. In conjunction with this services, final audit reports for FY97-98 have been prepared and are also being
transmitted. Since the City received funds from the Federal Government, the audit reports include special
reports as required by the Single Audit Act.
As indicated in the financial reports, the City finished the fiscal year in an extremely positive financial position.
The General Fund equity increased from $11,577, 411 to $13,242,726 during the year, and increase of
$1,665,315. The overall increase in fund equity for all governmental fund types was $3,209,825.
RECOMMENDATION:
Receive and file the Comprehensive Annual Financial Report and Final Audit Reports for FY97-98 as prepared
by the City Finance Department and Conrad an Associates, L.L.P.
LIST OF ATTACHMENTS:
_ Staff Report — Public Hearing Notification
_ Resolution(s) _ Bid Spec (on file in City Clerk's Office)
Ordinances(s) XXX Other FY 97-98 CAF& FY97-98 Audit Reports
_ Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed _ Yes_ No
2. Does the report require a majority or 4/5 vote? _ Yes_ No
3. Has environmental impact been assessed? _ Yes_ No
4. Has the report been reviewed by a Commission? _ Yes_ No
5. Are other departments affected by the report? _ Yes_ No
Report discussed with the following affected departments:
REVIEWED BY:
13 "e�
Terrence L. Belar
City Manager
Linda G. agn s
Asst. Finance Director
I CONRAD
SOCIATES,
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS
CERTIFIED PUBLIC ACCOUNTANTS
1100 MAIN STREET, SUITE C
L.L.P IRVINE, CALIFORNIA 92614
(949) 474-2020
Fax (949) 263-5520
Honorable Members of City Council
City of Diamond Bar, California
Independent Accountants' Report on Agreed -Upon Procedures
Applied to Appropriations Limit Worksheets
We have applied the procedures enumerated below to the appropriations limit worksheets
prepared by the City of Diamond Bar, California for the year ended June 30, 1999. These
procedures, which were agreed to by the City of Diamond Bar, California and the League
of California Cities (as presented in the League publication entitled Article UIIB
Appropriations Limitation Uniform Guidelines) were performed solely to assist the City
of Diamond Bar, California in meeting the requirements of Section 1.5 of Article XIIIB
of the California Constitution.
This engagement to apply agreed-upon procedures was performed in accordance with
standards established by the American Institute of Certified Public Accountants. The
sufficiency of the procedures is solely the responsibility of the specified users of the
report. Consequently, we make no representation regarding the sufficiency of the
procedures described below either for the purpose for which this report has been
requested or for any other purpose.
The procedures performed and the results of those procedures were as follows:
We obtained the worksheets referred to above and compared the limit and
annual adjustment factors included in those worksheets to the limit and annual
adjustment factors that were adopted by resolution of the City Council. We
also compared the population and inflation options included in the
aforementioned worksheets to those that were selected by a recorded vote of
the City Council.
Results: No exceptions were noted as a result of our procedures.
2. We recalculated the mathematical computations reflected in the City
worksheets.
Results: No exceptions were noted as a result of our procedures.
3. We compared the current year information used to determine the current year
limit and found that it agreed to worksheets prepared by the City and to
information provided by the State Department of Finance.
Results: No exceptions were noted as a result of our procedures.
4 We compared the amount of the prior year appropriations limit presented in
the worksheets to the amount adopted by the City Council for the prior year.
Results: No exceptions were noted as a result of our procedures.
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
Honorable Members of City Council
City of Diamond Bar, California
Page Two
We were not engaged to, and did not, perform an audit, the objective of which would be
the expression of an opinion on the worksheets referred to above. Accordingly, we do
not express such an opinion. Had we performed additional procedures, other matters
might have come to our attention that would have been reported to you. No procedures
have been performed with respect to the determination of the appropriation limit for the
base year, as defined by the League publication entitled Article NIB Appropriations
Limitation Uniform Guidelines.
This report is intended solely for the use of the City of Diamond Bar, California and
should not be used by those who have not agreed to the procedures and taken
responsibility for the sufficiency of the procedures for their purposes. However, this
report is a matter of public record and its distribution is not limited.
October 23, 1998
November�l5 dt99>� 3'0' 10
TO: City of Diamond Bar
ATTENTION: Tommye Nice, Deputy City Clerk
RE: Claim Edwards v. City of Diamond Bar
Claimant David Edwards
D/Event 02 -Sep -98
Recd Y/Office 20 -Nov -98
Our File S-100409-SWQ
We have reviewed the above captioned claim and request that you take the action indicated
below:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any
questions please contact the undersigned.
Very truly yours,
CARL WARREN & COMPANY
i
C
Dwight J. Kunz
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WARREN & co.
CLAIMS MAMAGEMENT•CLMNS AD]USTERS
7501 The City Drive - Ste 400. Orange, CA 92868
Mail: P.O. Box 25180 - Santa Ana, Ca 92799-5180
Phone: (714) 740-7989 - (800) 572-6800 - Fax: (714) 740-9412
TO PERSON OR PROPERTY
INSTRUCTIONS
1. Claims for death, injury to person or to personal property mast be filed not
later than, r+os. after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than I year after the
occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claim form must be signed on page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET.
7. Claim must be filed with City Clerk. (Gov. Code Sec. 915a)
To: The City of Diamond Bar.
Name of Claimant
David Edwards
Home Address of Claimant City and State
1721 Aviation Blvd. #32, Redondo Beach, CA 90278
Business Address of Claimant City and State
c L'14 No. -- - -
Age of Claimant (if natural person)
58
Home Telephone Number
(310) 1 937-5680
Business Telephone Number
Give address to which you desire notices or communications to be sent regarding this claim.:
Law Offices of Alan R. Freedman
501 Santa Monica Blvd., # 307, Santa Monica, California. 90401 (310) 394-2344
How did DAMAGE or INJURY occur? Give full particulars.
Accident occurred when power was out and the signals controlling the
intersection were not working.
W -hen did DAMAGE or INJURY occur? Give full particulars, date, time of day:
09-02-98 @ 10:45 p.m.
Where did DAMAGE or INJURY occur' Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give
street names and addresses and measurements from landmarks: '
Intersection of Valley Boulevard and Lemon Avenue in the City of Diamond Bar.
What particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or
damage, if known:
Power outage.
What DAM—kGE cr INJURIES do you claim resulted? Give full extent of injuries or damages claimed:
Damage to claimant's vehicle and bodily injuries to claimant's person.
What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of
computation:
Undetermined.
Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of
computation:
Undetermined
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
Insurance payments received, if any -nd names of Insurance Company:
None
Expenditures made on account of accident or injury: (Date—Item) (Amoua:
Ongoing medical expenses.
Name and address of Witnesses, Doctors and Hospitals:
Other party involved in accident: David Young
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place c
accident by "X" and by showing house numbers or distances to street corners,
If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourse
or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A -I" and location of yourself or yogi
vehicle at the time of the accident by "B-1" and the point of impact by "X."
NQL'E: rf ej;avr?ms 1�•1�•-• do nit ft :.he s:t__ticn, attaeh.'tereto a p:op:: dlagrats sljued by claimant
FOR AUTOMOBILE ACCIDENTS
FOR OTHER ACCIDENTS
CURS
Signature,df Claimant or person filing on his behalf giving
relationship to,Cllaimant^
`. ^5
`Ii= BE r=r.D WIC? Cl_y ^F.RK (CIOV•
SIDEWALK
CURa—
Typed Name: I Date
MDE SEC. 915a),
reedman 111/18
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO �
TO: Honorable Mayor and Member of the City Council Manager
MEETING DATE: December 15,1998 REPORT DATE: December 8, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: A Resolution of the City Council of the City of Diamond Bar approving plans and specifications for park improvements and ADA
upgrades for Ronald Reagan Park and Heritage Park, in said City and a *oizing and directing the City Clerk to advertise to receive
bids.
SUMMARY: For fiscal year 98-99, Heritage and Ronald Reagan Parks have been scheduled for ADA retrofit/upgrades. The
retrofit/upgrades, consist of walkway improvements, playground equipfmm*, ADA accessible amenities, parking lots slurry
seaUstriping, ar hilieclural ADA upgrades for restrooms and the Community Confer building at Heritage Park. Plans and specification
for the project have been prepared.
RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution No. 98 -XX. ' A Resolution of the City
Council of the City of Diamond Bar approving plans and specifications for park improvements and ADA upgrades for Ronald Reagan
Park and Heritage Park in said City and authorizing and directing the City Clerk lo advertise to receive bids.
LIST OF ATTACHMENTS: __X— Staff Report
X Resolution
_ Ordinances(s)
_ Agreement(s)
EXTERNAL DISTRIBUTION
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
Bid Specifications(on file in City Clerk's Office)
Other
1. Has the resolution, ordinance or agreement been reviewed XYes _No
by the City Attorney?
2. Does the report require a majority or 415 vote? Majority
3. Has environmental impact been assessed? WA Yes _No
4. Has the report been reviewed by a Commission? WA Yes _No
Which Commission?
5. Are other departments affected by the report? Yes _X—No
Report discussed with the Mowing affected departrnents:
REVIEWED BY:
1
J DeStefano
David G. Liu
Terrence L. Belanger
City Manager 61 Deputy City Manager Deputy Director of Public Works
MEETING DATE:
TO:
FROM:
SUBJECT:
ISSUE STATEMENT:
CITY COUNCL REPORT
December 15,1998
Honorable Mayor and Members of the City Council
Terrence L. Belanger, City Manager
Americans with Disabitlies Art (ADA) Re of Heritage
& Ronald Reagan Parks
AGENDA NO._
To improvelretrofit Heritage & Ronald Reagan Parks in accordance with the Americans with Disabilities
Act
RECOMMENDA110N:
It is mmmrended that the City Council adopt the attached Resolution No. 98-)M " A Resolution of the City
Council of the City of Diamond Bar approving plans and specifications for park improvements and ADA
upgrades for Ronald Reagan Pais and Heritage Park in said City and authorizing and directing the City Clerk
to advertise to receive bids".
FINANCIAL SUMMARY:
The ADA Retrofit of Heritage & Ronald Reagan Parks Project is estimated to cost $303,000. The funding
sources, as budgetadare as fellows:
CDBG
$195,000.00
Quimby
Park Dev, Fund
$ 64,000.00
S 52.700.00
Total
$311,700.00
BACKGROU NDIDISCUSSION:
The Americans with Disabilities Act of 1990 (ADA) repaires that all public facilities, including parks be
accessible to the physically challenged. Heritage and Ronald Reagan Parks have been scheduled for fiscal
year 98-99 for retrofitting.
Heritage & Ronald Reagan Parks
December 15,1998
Page Two
David Evans and Associates, as the project designer, prepared a park accessibility inventory and
recommendation report which contains checklist for evaluation of buildings and outdoor settings and are
a Vkable to all pubic faalifies. Plans and specifications have been prepared accordingly. For both parks,
the retro#t/ADA upgrades, consist of walkway improvements, playground equipments, ADA accessible
amenities, parking lots slurry seall striping, arcuhectural ADA upgrades for restrooms and the Community
Center building at Heritage Park.
Key aspects of requirements placed upon the contractor includes:
• Plan and schedule to be submitted at least seven (7) calendar days before start of work.
• Notification to affected agencies.
• Completion of all work within M* (90) calendar days.
• Liquidated damages of $500dday for ren -performance.
•
Compliance with CDBG requirements.
• Later Compliance with Davis -Bacon requirements.
All customary insurance and bonds have been included.
Staff has prepared a tentative schedule for the various project activities. They are as follows:
Plans and specifications to City Council for approval
and authorize City Clerk to advertise for bids
Mandatory Pre-bid Meeting
&d Opening
Award of Contract
Notice to Proceed
Start of Construction
Completion of Construction
Prepared By:
David G. Liu
Owp6NindMmy�=-9em".401
December 15,1998
January 12,1999
January 19,1999
February 2,1999
February 22, 1999
February 22, 1999
May 22,1999
RESOLUTION NO. 98-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING PLANS AND SPECIFICATIONS FOR PARK IMPROVEMENTS
AND ADA UPGRADES FOR RONALD REAGAN PARK AND HERITAGE
PARK, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY
CLERK TO ADVERTISE TO RECEIVE BIDS.
77tis is a federally assisted construction contract and Federal labor standards, including the
Davis -Bacon requirements, will be enforced If Federal and State wage rates are applicable,
then the higher of the two wiAprevail. "M is a Section 3 contract and bidders must address
the Section 3 employment and contracting goals to be considered a Section 3 responsive
bidder. The contract will be awarded to a Section 3 responsive bidder provided that the bid
amount is reasonable,
WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the City
of Diamond Bar.
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the construction of ADA
retrofit.
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to the City of
Diamond Bar be and are hereby approved as the plans and specifications for construction of and ADA
upgrades for Ronald Reagan Park and Heritage Park.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as
required by law for the receipt of sealed bids or proposals for doing of the work specified in the
aforesaid plans and specifications, which said advertisement shall be substantially in the following words
and figures, to wit:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County,
California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will
receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 2 o'clock
p.m. on the 19th day of January 1999, sealed bids or proposals for park improvements and ADA
upgrades for Ronald Reagan Park and Heritage Park.
Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100, 21660 E.
Copley Drive, Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar,
California, marked, "Bid for Ronald Reagan and Heritage Park Improvements."
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California
Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less
than the general prevailing rate of per diem wages for work of a similar character in the locality in which
the public work is performed, and not less than the general prevailing rate of per diem wages for holiday
and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of
California is required to and has determined such general prevailing rates of per diem wages are on file
in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond
Bar, California, and are available to any interested party on request. The Contracting Agency also shall
cause a copy of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than twenty-five dollars
($25.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if
such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore
stipulated for any work done under the attached contract, by him or by any subcontractor under him, in
violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971,
Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council,
properly indentured apprentices may be employed in the prosecution of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the
employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any
apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public
works project and which administers the apprenticeship program in that trade for a certificate of
approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the
performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than
one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an
average of fifteen percent (15%) in the ninety (90) days prior to the request for certificate, or
B. When the number of apprentices in training in the area exceeds a ratio of one to five, or
C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship
training on an annual basis statewide or locally, or
D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on
an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the administration of
apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade
on such contracts and if other Contractors on the public works site are making such contributions.
The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and
1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other requirements may be
obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San
Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of
this Contract and the Contractor and any subcontractor under him shall employ with and be governed by
the laws of the State of California having to do with working hours as set forth in Division 2, Part 7,
Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25.00) for
each laborer, workman, or mechanic employed in the execution of the contract, by him or any
subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during
which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in
violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work
required by this Contract as such travel and subsistence payments are defined in the applicable collective
bargaining agreements filed in accordance with Labor Code Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond,
payable to the City of Diamond Bar for an amount equal to at least ten percent (10%) of the amount of
said bid as a guarantee that the bidder will enter into the proposed Contract if the same is awarded to
him, and in the event of failure to enter into such Contract said cash, cashier's check, certified check, or
bond shall become the property of the City of Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest
bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and
the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for said work shall
be one hundred percent (100%) of the contract price thereof, and a labor and material bond in an amount
equal to one hundred percent (100%) of the contract price for said work shall be given to secure the
payment of claims for any materials or supplies furnished for the performance of the work contracted to
be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also
be required to furnish a certificate that he carries compensation insurance covering his employees upon
work to be done under contract which may be entered into between him and the said City of Diamond
Bar for the construction of said work.
No proposal will be considered from a Contractor who is not licensed as a general contractor at time of
award in accordance with the provisions of the Contractor's License Law (California Business and
Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a
proposal form has not been issued by the City of Diamond Bar.
The work is to be done in accordance with the plans and specifications of the City of Diamond Bar on
file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the plans and
specifications will be furnished upon application to the City of Diamond Bar.
The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar.
In accordance with the requirements of Section 903 of the General Provisions, as set forth in the Plans
and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon
the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in
lieu of monies withheld (performance retention).
The City of Diamond Bar, California, reserves the right to reject any and all bids.
By order of the City Council of the City of Diamond Bar, California.
Dated this day of , 1998.
PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar, California, this
day of 11998.
Mayor
ATTEST:
City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing
Resolution was duly and regularly passed and adopted by the Council of the City of Diamond Bar,
California, at its regular meeting held on the day of , 1998, by the
following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
City Clerk, City of Diamond Bar,
California
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. (,,2
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 15, 1998 REPORT DATE: November30,1998
FROM: Joann M. Gitmed, Senior Accountant
TITLE:
Resolution 89-107A, A Resolution of the City Council of the City of Diamond Bar Amending Resolution 89-107,
Establishing a Deferred Compensation Plan for the Employees of the City of Diamond Bar.
SUMMARY:
In November 1989, the City Council adopted Resolution 89-107, establishing a deferred compensation plan
for the employees of the City. Under the initial plan, all 457 plan assets were considered the property of the
employer and were, technically, available to the entity's creditors in the case of bankruptcy or default. Section
457 was amended in the Small Business Job Protection Act of 1996 (SBJPA) to require that these assets be
held in a trust, custodial account or annuity contract insulated from the entity's creditors. ICMA notified the City
of the required changes in the plan document in November 1996 and sent a tentative revised "Plan and Trust
Document" (pending Private Letter Ruling by the IRS). Due to the provisions in the City of Diamond Bar's initial
457 plan document, the revised plan document was deemed adopted by the City 30 days after notification
unless the City notified ICMA of its desire to find an alternate solution, Since the City saw no reason to seek
out any alternative methods for establishing the needed trust, the City chose to let the new trust agreement
go into affect by default. For procedural reasons, the new "Plan and Trust Document" is being brought to the
City Council for adoption.
RECOMMENDATION:
Adopt Resolution 89-107A, A Resolution of the City Council of the City of Diamond Bar Amending Resolution
89-107 Establishing a Deferred Compensation Plan for the Employees of the City of Diamond Bar.
LIST OF ATTACHMENTS: _ Staff Report _ Public Hearing Notification
XX Resolution(s) _ Bid Specification (on file in City Clerk's office)
—Ordinance(s) XX Other: "Appendix" - Plan and Trust Document
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
_ Yes
XX No
by the City Attorney?
2. Does the report require a majority vote?
XX Yes
_ No
3. Has environmental impact been assessed?
N/A
_ Yes
_ No
4. Has the report been reviewed by a Commission?
N/A
_ Yes
_ No
Which Commission?
5. Are other departments affected by the report?
N/A
_ Yes
_ No
Report discussed with the following affected departments:
N/A
REVIEWE BY'
Terrence L. Belan r
City Manager
DEPARTMENT HEAD:
T
Linda G. Magnu of
Assistant Finance Director
RESOLUTION 89-107A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING RESOLUTION 89-107
ESTABLISHING A DEFERRED COMPENSATION PLAN
FOR THE EMPLOYEES OF THE CITY OF DIAMOND
BAR
WHEREAS, the City of Diamond Bar has employees rendering valuable services; and
WHEREAS, the City of Diamond Bar has established a deferred compensation plan for
such employees that serves the interest of the City of Diamond Bar by enabling it to provide
reasonable retirement security for its employees, by providing increased flexibility in its
personnel management system, and by assisting in the attraction and retention of competent
personnel; and
WHEREAS, the City of Diamond Bar has determined that the continuance of the
deferred compensation plan will serve these objectives; and
WHEREAS, amendments to the Internal Revenue Service Code have been enacted that
require changes to the structure and allow enhancements of the benefits of the deferred
compensation plan;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND
ORDER AS FOLLOWS:
SECTION 1. The City of Diamond Bar hereby amends and restates the deferred
compensation plan ("The Plan") in the form of "The ICMA Retirement Corporation Deferred
Compensation Plan and Trust" (Appendix A).
SECTION 2. The assets of the Plan shall be held in trust, with the City of Diamond Bar
serving as trustee, for the exclusive benefit of the Plan participants and their beneficiaries, and
the assets shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan
assets held in the ICMA Retirement Trust shall be held for the further exclusive benefit of the
Plan participants and their beneficiaries;
SECTION 3. The Plan will not permit loans.
SECTION 4. The City of Diamond Bar hereby agrees to serve as trustee under the Plan.
PASSED, APPROVED AND ADOPTED this day of , 1998.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the
foregoing Resolution was passed, and approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the day of 1998, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES:
ABSENT:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk of the
City of Diamond Bar
< I Iu, P C t� ,- a t r: a l C ,_ i l a I ti ✓ o c u m c n i
D e f e r r e d C o m p e n s a t i o n P l a n D o c u m e n t a a d T r u s t, A p r i 1 1 9 9 8
APPENDIX A
DEFERRED COMPENSATION PLAN
& TRUST
Article 1. Purpose
The Employer hereby establishes the Employer's deferred
Compensation Plan and Trust, hereafter referred to as the
"Plan." The Plan consists of the provisions set forth in this
document.
The primary purpose of this Plan is to provide retirement
income and other deferred benefits to the Employees of the
Employer and the Employees' Beneficiaries in accordance
with the provisions of Section 457 of the Internal Revenue
Code of 1986, as amended (the "Code").
This Plan shall be an agreement solely between the Em-
ployer and participating Employees. The Plan and Trust
forming a part hereof are established and shall be maintained
for the exclusive benefit of eligible Employees and their
Beneficiaries. No part of the corpus or income of the Trust
shall revert to the Employer or be used for or diverted to
purposed other than the exclusive benefit of Participants and
their Beneficiaries.
Article 11. Definitions
2.01 Account: 'i he bookkeeping account maintained for
each Participant reflecting the cumulative amount of the
Participants Deferred Compensation, including any income,
gains, to<�se>, or increases or decreases in market value
attributable to rte. Employer's investment of the Participants
Deferred Compensation. and further reflecting any distribu-
tions to the Participant or the Participant's Beneficiary and
any fees or expenses charged against such Participant's
Deferred Compensation.
2.02 Accounting Date: Each business day that the New
York Stock Exchange is open for trading, is provided in
Section 6.005 for valuing the Trust's assets.
2.03 Administrator: The person or persons named to carry
out certain nondiscretionary administrative functions under
the Plan, as hereinafter described. The Employer may
remove any person as Administrator upon 60 days' advance
notice in writing to such person, in which case the Em-
ployer shall name another person or persons to act as
Administrator. The Administrator may resign upon 60 days'
advance notice in writing to the Employer, in which case
the Employer shall name another person or persons to act as
Administrator.
2.04 Beneficiary: The person or persons designated by the
Participant in his Joinder Agreement who shall receive any
benefits payable hereunder in the event of the Participant's
death. In the event that the Participant names two or more
Beneficiaries, each Beneficiary shall be entitled to equal
shares of the benefits payable at the Participant's death, unless
otherwise provided in the Participant's Joinder Agreement. If
no beneficiary is designated in the Joinder Agreements if the
Designated Beneficiary predeceases the Participant, or if the
designated Beneficiary does not survive the Participant for a
period of fifteen (15) days, then the estate of the Participant
shall be the Beneficiary-.
2.05 Deferred Compensation. The amount of Normal
Compensation otherwise payable to the Participant which
the Participant and the Employer mutually agree to defer
hereunder, any amount credited to a Participant's Account
by reason of a transfer under section 6.09, or any other
amount which the Employer agrees to credit to a
Participant's Account.
2.06 Employee: Any individual who provides services for
the Employer, whether as an employee of the Employer or
as an independent contractor, and who has been designated
by the Employer as eligible to participate in the Plan.
2.07 Includible Compensation: The amount of an
Employee's compensation from the Employer for a taxable
year that is attributable to services performed for the
Employer and that is includible in the Employee's gross
income for the taxable year for federal income tax purposes;
such term does not include any amount excludable from
gross income under this Plan or any other plan described in
Section 457(b) of the Code or any other amount excludable
from gross income for federal income tax purposes. Includ-
ible Compensation shall be determined without regard to
any community property laws_
2.08 Joinder Agreement: An agreement entered into
between an Employee and the Employer, including any
amendments or modifications thereof. Such agreement shall
fix the amount of Deferred Compensation, specify a prefer-
ence among the investment alternatives designated by the
Employer, designate the Employee's Beneficiary or Benefi-
ciaries, and incorporate the terms, conditions, and provisions
of the Plan by reference.
ICMA RETIREMENT CORPORATION
2.09 Normal Compensation: The amount of Com-
pensation which would be payable to a Participant by the
Employer for a taxable year if no Joinder Agreement were in
effect to defer compensation under this Plan.
2.10 Normal Retirement Age: Age 70-1/2, unless the
Participant has elected an alternate Normal Retirement Age
by written instrument delivered to the Administrator prior
to Separation from Service. A Participant's Normal Retire-
ment Age determines the period during which a Participant
may utilize the catch-up limitation of Section 3.02 hereun-
der. Once a Participant has to any extent utilized the catch-
up limitation of Section 3.02, his Nonnal Retirement Age
may not be changed.
A Participant's alternate Normal Retirement Age may not
be earlier than the earliest date that the Participant will
become eligible to retire and receive unreduced retirement
benefits under the Employer's basic retirement plan covering
the Participant and may not be later than the date the
Participant will attain age 70-1 /2. If a Participant continues
employment atter attaining age 70 - 1 /2, not having previ-
ously elected alternate Nomial Retirement Age, the
Participant's alternate Normal Retirement Age shall not be
later than the mandator- retirenient age, ifany, established
by the Employer, or the age at which the Participant actually
separates from service if the Employer has no mandatory
retirement age. If the Participant will not become eligible to
receive benefits under a basic retirement plan maintained by
the Employer, the Participants alternate Normal Retirement
Age may not be earlier than age 55 and may not be later
than age 70-1/2.
2.11 Participant: Any Employee who has joined the Plan
pursuant to the requirements of Article IV.
2.12 Plan Year: The calendar year.
2.13 Retirement: The first date upon which both of the
following shall have occurred with respect to a participant:
Separation from Service and attainment of agc 05.
2.14 Separation From Service: Severance of the
Participant's employment with the Employer which consti-
tutes a "separation from service" within the meaning of
Section 402 (d) (4) (A) (iii) of the Code. In general, a
Participant shall be deemed to have severed his employment
with the Employer for purposes of this Plan when, in
accordance with the established practices of the Employer,
the employment relationship is considered to have actually
terminated. In the case of a Participant who is an indepen-
dent contractor of the Employer, Separation from Service
I
shall be deemed to have occurred when the Participant's
contract under which services are performed has completely
expired and terminated, there is no foreseeable possibility
that the Employer will renew the contract or ent: t into a
new contract for the participant's services, and is not antici-
pated that the participant will become an Employee of the
Employer.
2.15 Trust: The Trust created under Article VI of the Plan
which shall consist of all compensation deferred under the
Plan, plus any income and gains thereon, less any losses,
expenses and distributions to Participants and Beneficiaries.
Article 111. Administration
3.01 Duties of the Employer: The Employer shall have
the authority to make all discretionary decisions affecting the
rights or benefits of Participants which may be required in
the administration of this Plan. The Employer's decisions
shall be afforded the maximum deference permitted by
applicable law.
3.02 Duties of Administrator: The Administrator, as
agent for the Employer, shall perform nondiscretionary
administrative functions in connection with the Plan,
including the Maintenance of Participants' Accounts, the
provision of periodic reports of the status of each Account,
and the disbursement of benefits on behalf of the Employer
in accordance with the provisions of this Plan.
Article IV. Participation in the Plan
4.01 Initial Participation: An Employee may become a
Participant by entering into a Joinder Agreement prior to the
beginning of the calendar month in which the Joinder
Agreement is to become effective to defer compensation not
yet earned.
4.02 Amendment of Joinder Agreement: A Participant
may amend an executed Joinder Agreement to change the
amount of compensation not yet eared which is to be
deferred (including the reduction of such future deferrals to
zero) or to change his investment preference (subject to such
restrictions as may result from the nature of terms of any
investment made by the Employer). Such amendment shall
become effective as of the beginning of the calendar month
commencing after the date the amendment is executed. A
Participant may at any time amend his Joinder Agreement to
change the designated Beneficiary, and such amendment
shall become effective immediately.
4 5 7 Plan Adoption Package Retain Document
Deferred Comp e n s a t i o n Plan Dor u m en t, April 1 9 9 8
Article V. Limitations on Deferrals
5.01 Normal Limitation: Except as provided in section
5.02, the maximum amount of Deferred Compensation for
any Participant for any taxable year shall not exceed the
lesser of $7,500.00, as adjusted for the cost -of -living in
accordance with Code section 457(e)(15) for taxable years
beginning after December 31, 1996 (the "dollar limitation"),
or 33-1/3 percent of the participant's Includible Compensa-
tion for the taxable year. This limitation will ordinarily be
equivalent to the lesser of the dollar limitation in effect for
the taxable year or 25 percent of the Participant's Normal
Compensation.
5.02 Catch -Up Limitation: For each of the last three (3)
taxable year of a Participant ending before his attainment of
Normal Retirement Age, the maximum amount of Deferred
Compensation shall be the lesser of (1) $15,000 or (2) the
sum of (i) the Noraal Limitation for the taxable year, and
(ii) the Normal Limitation for each prior taxable year of the
Participant commencing after 1978 less the amount of the
Participant's Deferred Compensation for such prior taxable
years. A prior taxable year shall be taken into account under
the preceding sentence only if (i) the Participant was eligible
to participate in the Plan for such year (or in any other
eligible deferred compensation plan established under
Section 457 of the Code which is properly taken into
account pursuant to regulations under section 457), and (ii)
compensation (if any) deferred under the Plan (or such other
plan) was subject to the deferral limitations set forth in
Section 5.01
5.03 Other Plans: The amount excludable from a
Participants gross income under this Plan or any other
eligible deferred compensation plan under section 457 of the
Code shall not exceed 57,500.00 (or such greater amount
allowed under Sections 5.01 or 5.02 of the Plan), less any
amount excluded from gross income under section 403(6),
402(a)(8), or 402(h)(1)(B) of the Code,:or any amount with
respect to which a deduction is allowable by reason of a
contribution to an organization described in section 501
(c)(18) of the Code.
Article VI. Trust and Investment
of Accounts
6.01 Investment of Deferred Compensation: A Trust is
hereby created to hold all the assets of the Plan for the
exclusive benefit of Participants and Beneficiaries, except
that expenses and taxes may be paid from the Trust as
provided in Section 6.03. The trustee shall be the Employer
or such other person which agrees to act in that capacity
hereunder.
6.02 Investment Powers: The trustee or the Plan
Administrator, acting as agent for the trustee, shall have the
powers listed in this Section with respect to investment of
Trust assets, except to the extent that the investment of
Trust assets is directed by Participants, pursuant to Section
6.05.
(a) To invest and reinvest the Trust without distinction
between principal and income in common or preferred
stocks, shares of regulated investment companies and other
mutual funds, bonds, loans, notes, debentures, certificates of
deposit, contracts with insurance companies including but
not limited to insurance, individual or group annuity,
deposit administration, guaranteed interest contracts, and
deposits at reasonable rates of interest at banking institutions
including but not limited to savings accounts and certificates
of deposit. Assets of the Trust may be invested in securities
that involve a higher degree of risk than investments that
have demonstrated their investment performance over an
extended period of time.
(b) To invest and reinvest all or any part of the
assets of the Trust in any common, collective or
commingled trust fund that is maintained by a bank
or other institution and that is available to Em-
ployee plans described under sections 457 or 401 of
the Code, or any successor provisions thereto, and
during the period of time that an investment
through any such medium shall exist, to the extent
of participation of the Plans the declaration of trust
of such commonly collective, or commingled trust
fund shall constitute a part of this Plan.
...........................................................................................................
Tt„ F-
ICMA RETIREMENT CORPORATION
(c) To invest and reinvest all or any part of the assets or the
Trust in any group annuity, deposit administration or
guaranteed interest contract issued by an insurance company
or other financial institution on a commingled or collective
basis with the assets of any other 457 plan or trust qualified
under section 401(a) of the Code or any other plan de-
scribed in section 401 (a)(24) of the Code, .and such con-
tract may be held or issued in the name of the Plan Admin-
istrator, or such custodian as the Plan Administrator niay
appoint, as agent and nominee for the Employer. During
the period that an investment through any such contract
shall exist, to the extent of participation of the Plan, the
terms and conditions of such contract shall constitute a part
of the Plan.
(d) To hold cash awaiting investment and to keep such
portion of the Trust in cash or cash balances, without
liability for interest, in such amounts as may from time to
time be deemed to be reasonable and necessary to meet
obligations under the Plan or otherwise to be in the best
interests of the Plan.
(e) To hold, to authorize the holding of, and to register any
investment to the Trust in the name of the Plan, the
Employer, or any nominee or agent of any of the foregoing,
including the Pian Administrator, or in bearer forth, to
deposit or arrange for the deposit of securities in a qualified
central depository even though, when so deposited, such
securities may be merged and held in bulk in the name of
the nominee of such depository with other securities
deposited therein by any other person, and to organize
corporations or trusts under the laws of any jurisdiction for
the purpose of acquiring or holding title to any property for
the Trust, all with or without the addition of words or
other action to indicate that property is held in a fiduciary
or representative capacity but the books and records of the
Plan shall at all times show that all such investments are part
of the Trust.
(fl Upon such terms as may be deemed advisable by the
Employer or the Plan Administrator, as the case may be, for
the protection of the interests of the Plan or for the preser-
vation of the value of an investment, to exercise and enforce
by suit for legal or equitable remedies or by other action, or
to waive any right or claim on behalf of the Plan or any
default in any obligation owing to the Plan, to renew,
extend the time for payment of, agree to a reduction in the
rate of interest on, or agree to any other modification or
change in the ternis of any obligation owing to the Plan, to
settle, compromise, adjust, or submit to arbitration any
claim or right in favor of or against the Plans to exercise and
enforce any and all rights of foreclosure, bid for property in
foreclosure, and take a deed in lieu of foreclosure with or
without paying consideration therefor, to commence or
defend suits or other legal proceedings whenever any interest
of the Plan requires it, and to represent the Plan in all suits
or legal proceedings in any court of law or equity or before
any body or tribunal.
(g) To employ suitable consultants, depositories, agents, and
legal counsel on behalf of the Plan.
(h) To open and maintain any bank account or accounts in
the name of the Plan, the Employer, or any nominee or
agent of the foregoing, including the Plan Administrator, in
any bank or banks.
(i) To do any and all other acts that may be deemed neces-
sary to carry out any of the powers set forth herein.
6.03 Taxes and Expenses: All taxes of any and all kinds
whatsoever that may be levied or assessed under existing or
future laws upon, or in respect to the Trust, or the income
thereof, and all commissions or acquisitions or dispositions of
securities and similar expenses of investment and reinvest-
ment of the Trust, shall be paid from the Trust. Such
reasonable compensation of the Plan Administrator, as may
be agreed upon from time to time by the Employer and the
Plan Administrator, and reimbursement for reasonable
expenses incurred by the Plan Administrator in performance
of its duties hereunder (including but not limited to fees for
legal, accounting, investment and custodial services) shall
also be paid from the Trust.
6.04 Payment of Benefits: The payment of benefits
from the Trust in accordance with the terms of the Plan
may be made by the Plan Administrator, or by any custodian
or other person so authorized by the Employer to make such
disbursement. The Plan Administrator, custodian or other
person shall not be liable with respect to any distribution of
Trust assets made at the direction of the Employer.
6.05 Investment Funds: In accordance with uniform and
nondiscriminatory rules established by the Employer and the
Plan Administrator, the Participant may direct his/her
Accounts to be invested in one (1) or more investment funds
available under the Plan; provided, however, that the
Participant's investment directions shall not violate any
investment restrictions established by the Employer. Neither
the Employer, the Administrator, nor any other person shall
be liable for any losses incurred by virtue of following such
directions or with any reasonable administrative delay in
implementing such directions.
...............................................................................................
F ., 14/
a n t a o p r i o n P a c k a S r k e f a i n D o c u m e n t
D e f r r r e d C o m p r n 3 a r i o n P l a n D o, u m e n f, A p r i l 19 9 8
6.06 Valuation of Accounts: As of each Accounting Date,
the Plan assets held in each investment fund offered shall be
valued at fair market value and the investment income and
gains or losses for each fund shall be determined. Such
investment income and gains or losses shall be allocated
proportionately among all Account balances on a fund -by -
fund basis. The allocation shall be in the proportion that
each such Account balance as of the immediately preceding
Accounting Date bears to the total of all such Account
balances as of that Accounting Date. For purposes of this
Article, all Account balances include the Account balances of
all Participants and Beneficiaries.
6.07 Participant Loan Accounts: Participant Loan
Accounts shall be invested in accordance with Section 8.03
of the Plan. Such Accounts shall not share in any investment
income and gains or losses of the investment funds described
in Sections 6.05 and 6.06.
6.08 Crediting of Accounts: The Participant's Account
shall reflect the amount and value of the investments or
other property obtained by the Employer through the
investment of the Participant's Deferred Compensation
pursuant to Sections 6.05 and 6.06. It is anticipated that the
Employer's investments with respect to a Participant will
conform to the investment preference specified in the
Participant's Joinder Agreement, but nothing herein shall be
construed to require the Employer to make any particular
investment of a Participants Deferred Compensation. Each
Participant shall receive periodic reports, not less frequently
than annually, showing the then current value of his/her
Account.
6.09 Transfers:
(a) Incoming Transfers: A transfer may be accepted from an
eligible deferred compensation plan maintained by another
employer and credited to a Participant's Account under the
Plan if (I) the Participant has separated from service with that
employer and become an Employee of the Employer, and
(ii) the other employer's plan provides that such transfer will
be made The Employer may require such documentation
from the predecessor plan as it deems necessary to effectuate
the transfer, to confirn that such plan is an eligible deferred
compensation plan within the meaning of Section 457 of the
Code, and to assure that transfers are provided for under
such plan. The Employer may refuse to accept a transfer in
the form of assets other than cash, unless the Employer and
the Administrator agree to hold such other assets under the
Plan.
Any such transferred amount shall be treated as a deferral
subject to the limitations of Article V, except that, for
purposes of applying the limitations of Sections 5.01 and
5.02, an amount deferred during any taxable year under the
plan from which the transfer is accepted shall be treated as if
it has been deferred under this Plan during such taxable year
and compensation paid by the transferor employer shall be
treated as if it had been paid by the Employer.
(b) Outgoing Transfers: An amount may be transferred to an
eligible deferred compensation plan maintained by another
employer, and charged to a Participant's Account under this
Plan, if (i) the Participant has separated from service with the
Employer and become an employee of the other employer,
(ii) the other employer's plan provides that such transfer will
be accepted, and (iii) the Participant and the employers have
signed such agreements as are necessary to assure that the
Employer's liability to pay benefits to the Participant has
been discharged and assumed by the other employer. The
Employer may require such documentation from the other
plan as it deems necessary to effectuate the transfer, to
confirm that such plan is an eligible deferred compensation
plan within the meaning of section 457 of the Code, and to
assure that transfers are provided for under such plan. Such
transfers shall be made only under such circumstances as are
permitted under section 457 of the Code and the regulations
thereunder.
6.10 Employer Liability: In no event shall the Employer's
liability to pay benefits to a Participant under this Plan
exceed the value of the amounts credited to the Participant's
Account; neither the Employer nor the Administrator shall
be liable for losses arising from depreciation or shrinkage in
the value of any investments acquired under this Plan.
...................... .................................................................... I ........ I ........
.
F
ICMA RETIREMENT CORPORATION
Article VII. Benefits
7.01 Retirement Benefits and Election on Separation
from Service: Except as otherwise provided in this Article
VII, the distribution of a Participant's Account shall com-
mence as of April 1 of the calendar year atter the Plan Year
of the Participant's Retirement, and the distribution of such
Retirement benefits shall be made in accordance with one of
the payment options described in Section 71.02. Notwith-
standing the foregoing, but subject to the following para-
graph of this Section 7.01, the Participant may irrevocably
elect within 60 days following Separation from Service to
have the distribution of benefits commence on a fixed
determinable date other than that described in the preceding
sentence which is at least 61 days after Separation from
Service, but not later than April 1 of the year follovaing the
year of the Participant's Retirement or attainment of age 70-
1/2, whichever is later. Notwithstanding the foregoing
provisions of this Section 7.01, no election to defer the
commencement of benefits after a separation from service
shall operate to defer the distribution of any amount in the
Participant's Loan Account in the event of a default of the
Participant's loan.
Effective on or after January 1, 1997, the Participant may
elect to defer the commencement of distribution of benefits
to a fixed determinable date later than the date described
above, but not later than April l of the year following the
year of the Participant's retirement or attainment of age 70-
1/2, whichever is later, provided (a) such election is made
atter the 01st day following Separation from Service and
before connuencenient of distributions and (b) the Partici-
pant may make only one (1) such election. Notwithstanding
the foregoing, the Administrator, in order to ensure the
orderly administration of this provision, may establish a
deadline after which such election to defer the couunence-
ment of distribution of benefits shall not be allowed.
7.02 Payment Options: As provided in Sections 7.01, 7.04
and 7.05, a Participant or Beneficiary may elect to have value
ofthe Participant's Account distributed in accordance with
one of the following payment options, provided that such
option is consistent with the limitations set forth in Section
7.03.
(a) F.qual monthly, quarterly, semi-annual or annual pay-
ments in an amount chosen by the Participant, continuing
until his/her Account is exhausted;
(b) One lump -sum- payment,
(c) Approximately equal monthly, quarterly, semi-annual or
annual pavments, calculated to continue for a period certain
chosen by the Participant.
(d) Annual Payments equal to the minimum distributions
required under Section 401(a)(9) of the Code over the life
expectancy of the Participant or over the life expectancies of
the Participant and his Beneficiary.
(e) P,r,incnts equal to payments made by the issuer of a
retirement annuity policy acquired by the Employer.
(t) A split distribution under which payments under options
(a), (b), (c) or (e) commence or are made at the same time, as
elected by the Participant under Section 7.01, provided that
all payments commence (or are made) by the latest benefit
commencement date under Section 7.01 and that once a
payment is made subsequent payments will be made in
substantially nonincreasing amounts,
(g) Any paynient option elected by the Participant and
agreed to by the Employer and Administrator, provided that
such option must provide for substantially nonincreasing
payments for any period after the benefit commencement
date under Section 7.01.
A Participant's or Beneficiary's selection of a payment option
made atter December 31, 1995, under Subsections (a), (c), or
(g) above may include the selection of an automatic annual
cost -of -living increase. Such increase will be based on the
rise in the Consumer Price Index for All Urban Consumers
(CPI -U) from the third quarter of the last year in which a
cost -of -living increase was provided to the third quarter of
the current year. Any increase will be made in periodic
payment checks beginning the following January. The first
cost -of -living increase will be based on the rise in the CPI -U
from the third quarter of 1995 to the third quarter of 1996,
and will be applied to amounts paid beginning January 1997.
A Participant's or Beneficiary's election of a payment option
must be made at least 30 days before the payment of benefits
is to commence. If a Participant or Beneficiary fails to make
a timely election of a payment option, benefits shall be paid
nionthly under option (c) above for a period of five years or
such shorter period of time necessary to ensure that the
amount of any installment is not less than $1,200 per year,
without the inclusion of a cost -of -living increase.
............................................................................................................
457 Plan Adoption Packagc Retain DoeumenI
Declaration of Trust of the I CAI A R c t i re tn e n t Trust, A p ri 1 1 9 9 8
7.03 Limitation on Options: No payment option may be
selected by a Participant under subsections 7.02(a) or (c)
unless the amount of any installment is not less than $1,200
per year. No payment option may be selected by a Partici-
pant or Beneficiary under Sections 7.02, 7.04, or 7.05 unless
it satisfies the requirements of Sections 401(a) (9) and
457(d)(2) of the Code, including that payments commencing
before the death of the Participant shall satisfy the incidental
death benefits requirement under section 457(d)(2)(13)(i)(1).
A cost -of -living increase included as part of a payment
option selected under Section 7.02 shall not be considered to
fail to satisfy the requirement under section 457(d)(2)(b)
that any distribution made over a period of more than one
year can only be made in substantially nonincreasing
amounts. Unless otherwise elected by the Participant (or
spouse, in the case of distributions described in Section 7.05
below) by the time distributions are required to begin, life
expectancies shall be recalculated annually. Such election
shall be irrevocable as to the Participant (or spouse) and shall
apply to all subsequent years. The life expectancy of a
nonspouse Beneficiary may not be recalculated.
7.04 Post-retirement Death Benefits:
(a) Should the Participant die after he/she has begun to
receive benefits under a payment option, the remaining
pavnients, if ane. under the payment option shall be payable
to the participant's Beneficiary within the 30 -day period
commencing; with the 01st day atter the Participants death,
unless the Beneficiary elects payment under a different pay-
ment option that n available under Section 7.02 within 60
dav� oftli, 11artinpant's death. Any ditferent payment option
electcd lis a Bcucficiary under this section must provide for
pay°ment< at a rate that is at least as rapid under the payment
option tii,a nva, applicable to the Participant. In no event
shall the 1=rnploycr or Administrator be liable to the Benefi-
ciary for the amount of any payment made in the name of
the Participant before the Administrator receives proof of
death of the Participant.
(b) If the designated Beneficiary does not continue to live for
the remaining period of payments under the payment
option, then the commuted value of any remaining pay-
ments under the payment option shall be paid in a lump sum
to the estate of the Beneficiary. In the event that the
Participant's estate is the Beneficiary, the commuted value of
any remaining payments under the payment option shall
be paid to the estate in a lump sura.
7.05 Pre -retirement Death Benefits:
(a) Should the Participant die before he has begun to receive
the benefits provided by Section 7.01, the value of the
Participant's Account shall be payable to the Beneficiary
commencing within the 30 -day period commencing on the
91 st day after the Participant's death, unless the Beneficiary
elects a different fixed or determinable benefit commence-
ment date within 90 days of the Participant's death. Such
benefit commencement date shall be not later than the later
of (i) December 31 of the year following the year of the
participant's death, or (ii) if the Beneficiary is the
Participant's spouse, December 31 of the year in which the
Participant would have attained age 70-1/2.
(b) Unless a Beneficiary elects a different payment option
prior to the benefit commencement date, death benefits
under this Section shall be paid in approximately equal
annual installments over five years, or over such shorter
period as may be necessary to assure that the amount of any
annual installment is not less than $3,500. A Beneficiary shall
be treated as if he/she were a Participant for purposes of
determining the payment options available under Section
7.02, provided, however, that the payment option chosen by
the Beneficiary must provide for payments to the Beneficiary
over a period no longer than the life expectancy of the
Beneficiary. and provided that such period may not exceed
(15) years if the Beneficiary is not the Participant's spouse.
(c) In the event that the Beneficiary dies before the payment
of death benefits has commenced or been completed, the
remaining value of the Participant's Account shall be paid to
the estate of the Beneficiary in a lump sum. In the event that
the Participant's estate is the Beneficiary, payment shall be
made to the estate in a lump sum.
7.06 Unforeseeable Emergencies:
(a) In the event an unforeseeable emergency occurs,
a Participant may apply to the Employer to receive
that part of the value of his/her Account that is
reasonably needed to satisfy the emergency need. If
such an application is approved by the Employer,
the Participant shall be paid only such amount as the
Employer deems necessary to meet the emergency
need, but payment shall not be made to the extent
that the financial hardship may be relieved through
cessation of deferral under the Plan, insurance or
other reimbursement, or liquidation of other assets
to the extent such liquidation would not itself cause
severe financial hardship.
................. ........ ........... ....... .......................... ......... I ....... .............. I.......
S c
eCMA RETIREMENT CORPORATION
(b) An unforeseeable emergency shall be doem_�d int, -lee
only circumstances of severe financial hard /nip to the
Participant resulting from a sudden unexpect,u dlnes:,,
accident, or disability of the Participant or of a dei t•ndcnt (as
defined in section 152(x) of the Code) of it)c Famcparit, lo,:
of the Participant's property due to casuals :)r other
similar and extraordinary unforeseeable Cir, nllls;anc e> .trisinz
as a result of events beyond the control of the Participant.
The need to send a Participant's child to cullrc or to
purchase a nev,- home shall not be consideierl nufvrese�.ihic
emergencies. The determination as to whether ,ti,:h .ui
unforeseeable emergency exists shall be bale,: on the i>>rrit,
of each individual case.
7.07 Transitional Rule for Pte -1989 Benefit Elections:
In the event that, prior to January 1, 1989, a Partictp:mt or
Beneficiary has commenced receiving benctits under ,l
payment option or has irrevocably elected i pavme11t ol)[ion
or ben,iit conunertCell lent date, then that paviimit option or
election shLill remain in et3ect not-vithstanLill i,, :Inv odlrr
provision of the Plan.
7.08 De Minimis Ar-�-ounts: Notwithst;unding the forego-
ing provisions of this .a.rticic, if the value of a Participants
Account does riot exceed the dollar lmrut rider section
411(a) (1 1) (A) of the Code and (a) no amount has brcu
deterred under the Plan -with respect to the Participant
during the 2 -year period ending on tine date of the distribu-
tion and (b) there has been no prior distribution under the
Plan to the Participant pursuant to this Section; 7.t1N. the
Participant may elect to rccci--e or the Employer may
distribute the participants entire Account -without thc�
consent of -the Participant_ Such distribution shall be made in
a lump sum.
Article VIII. Loans to Participants
8.01 Availability of Loans to Participants:
(a) Effective l:unuan' 1, 1097, tale Employer may elect to
snake loans available to Participants in this Plan. It the
Employer has elected to make loans available to Participants,
a Participant may apply for a loan from the Plan subject to
the limitations and other provisions of this Article.
(b) The Employer shall establish -written guidelines govern-
ing the granting of -loans, provided that such Iruidclines are
approved by the Plan Administrator and are not inc onsistent
with the provisions of this Article, and that loans are made
available to all Participants on a reasonably equivalent basis.
8.02 Terms and Conditions of Loans to Participants:
Any .oan o- the flan to a Participant under Section 8.01 of
the Plan snail satisfy the following requirements:
(a) A�ailahilih: Loans shall be made available to all Partici-
pants oli reasonably equivalent basis.
(b) lnterrtt Ratc. Loains must be adequately secured and bear
A rca,c,n.thlc interest rate.
(c) L,r.:r, l -unit No Participant loan shall exceed the present
v11ur ut the Participants Account.
(d) Foreclosure. In the event of default on any installment
pavmcw, the outstanding balance of the loan shall be a
deemed distribution. In such event, an actual distribution of
1 plan 10.111 offset amount will not occur until a distributable
event occurs in the Plan.
(e) Reduction of Account_ Notwithstanding any other
provision of this Plan, the portion of the Participant's
Account balance used as a security interest held by the Plan
by reason of a loan outstanding to the Participant shall be
taken into account for purposes of determining the amount
of the Account balance payable at the time of death or
distribution, but only if the reduction is used as repayment
of the loan.
(t) Amount of Loan. At the time the loan is made,
the principal amount of the loan plus the outstanding
balance (principal plus accrued interest) due on any
other outstanding loans to the Participant from the Plan
and trom all other plans of the Employer that are
qualified employer plans under section 72(p)(4) of the
Code shall not exceed the least of:
reduced by the excess (if any) of
1) The highest outstanding balance of loans from the
Plan during the one (1) year period ending on the day
l-efore the date on which the loan is made, over
(b) The outstanding balance of loans from the Plan on
the date on which such loan is made; or
('_) One-half of the value of the Participant's interest in all
of his/her Accounts under this Plan.
.............................................................................................................
L , 1,
4 7 P i a n A d o p i i o n Package R eta in D o c u m e n t
D e c l a r a t i o n of T r u s t o f t h e 1 C Al A R e! i r e m e n t T r u s t, A p r i l 1 9 9 8
(g) Application for Loan. The Participant must give the
Employer adequate written notice, as determined by the
Employer, of the amount and desired time for receiving a
loan. No more than one (1) loan may be made by the Plan
to a Participant's in any calendar year. No loan shall be
approved if an existing loan from the Plan to the Participant
is in default to any extent.
(h) Length of Loan. Any loan issued shall require the
Participant to repay the loan in substantially equal install-
ments of principal and interest, at Ieast monthly, over a
period that does not exceed five (5) years from the date of
the loan; provided, however, that if the proceeds of the loan
are applied by the Participant to acquire any dwelling unit
that is to be used within a reasonable time (determined at the
time of the loan is made) after the loan is made as the
principal residence of the Participant, the five (5) year limit
shall not apply. In this event, the period of repayment shall
not exceed a reasonable period determined by the Employer.
Principal installments and interest payments otherwise due
may be suspended for up to one (1) year during an autho-
rized leave of absence, if the promissory note so provides,
but not beyond the original teen permitted under this
subsection(h), with a revised payment schedule (within
such terns) instituted at the end of such period of suspension.
(i) Prepayment. The Participant shall be permitted to repay
the loan in whole or in part at any time prior to maturity,
without penalty.
(j) Promis,ory Note. The loan shall be evidenced by a
promissory note executed by the Participant and delivered to
the Employer, and shall bear interest at a reasonable rate
determined by the Employer.
(k) Security. The loan shall be secured by an assignment of
the participant's right, title and interest in and to his/her
Account.
(1) Assignment or Pledge. For the purposes of paragraphs (E)
and assignment or pledge of any portion of the
Participant's interest in the Plan and a loan, pledge, or
assignment with respect to any insurance contract purchased
under the Plan, will be treated as a loan.
(m) Other Terms and Conditions. The Employer shall fix
such other terms and conditions of the loan as it deems
necessary to comply with legal requirements, to maintain the
qualification of the Plan and Trust under section 457 of the
Code, or to prevent the treatment of the loan for tax
purposes as a distribution to the Participant.
The Employer, in its discretion for any reason, may fix other
terms and conditions of the loan, not inconsistent with the
provisions of this Article and section 72(p) of the Code.
8.03 Participant Loan Accounts:
(a) Upon approval of a loan to a Participant by the Em-
ployer, an amount not in excess of the loan shall be trans-
ferred from the Participant's other investment fund(s),
described in Section 6.05 of the Plan, to the Participant's
Loan Account as of the Accounting Date immediately
preceding the agreed upon date on which the loan is to be
made.
(b) The assets of a Participant's Loan Account may be
invested and reinvested only in promissory notes received by
the Plan from the Participant as consideration for a loan
permitted by Section 8.01 of the Plan or in cash. Uninvested
cash balances in a Participant's Loan Account shall not bear
interest. Neither the Employer, the Administrator, nor any
other person shall be liable for any loss, or by reason of any
breach, that results from the Participant's exercise of such
control.
(c) Repayment of principal and payment of interest shall be
made by payroll deduction or, where repayment cannot be
made by payroll deduction, by check, and shall be invested
in one (1) or more other investment funds, in accordance
with Section 6.O5 of the Plan, as of the next Accounting
Date after payment thereof to the Trust. The amount so
invested shall be deducted from the Participant's Loan
Account.
(d) The Employer shall have the authority to establish other
reasonable rules, not inconsistent with the provisions of the
Plan, governing the establishment and maintenance of
Participant Loan Accounts.
Article IX. Non -assignability
9.01 In General: Except as provided in Article VIII and
Section 9.02, no Participant or Beneficiary shall have any
right to commute, sell, assign, pledge, transfer or otherwise
convey or encumber the right to receive any payments
hereunder, which payments and rights are expressly declared
to be non -assignable and non -transferable.
.............................................................................................................
N,'),
r,; v A -iL'gIiEMEN_r CUR"U_iA Ad \
9.02 Domestic Relations Orders:
(a) Allowance of Transfers: To the extent no(It: ire I un : C -
final judgement, decree, or order (including; ipprmal -fa
property settlement agreement) made purs,a ti to a siatr
domestic relations law, any portion of Partic.pat -s A._ -
count may be paid or set aside for paytnen: t ) a s,x"u;"
former spouse, or child of the Participant. skh:re - eOe;suy
to carry out the terms of such an order, a srpai-ate Accon.i,t
shall be established with respect to th-e spo -ise, fotn ie -
spouse, or child who shall be entitled to make irivcit:tcnnt
selections with respect thereto in the same tr a nit r v -fie
Participant-, any amount so set aside for a s:,cwc, foru,,-r
spouse, or child shall be paid out in a lump sate at the
earliest date that benefits may be paid to tl.e 11 irticipant,
unless the order directs a different time or gbrtn of pad olent.
Nothing in this Section shall be construed tc .iuthoriztl any°
amount to be distributed under the Plan a- a t,mr or in .t
form that is not pennitted under Section 457 of the Code.
Any payment made to a person other than the Participant
pursuant to this Section shall be reduced by required income
tax withholding; the fact that payment is riade to a person
other than the Participant may not prevent such payment
from being includible in the gross income of the Participant
for withholding and income tax reporting purpose;.
(b) Release from Liability to Participant: The Employers
liability to pay benefits to a Participant shall be reduced to
the extent that amounts have been paid or set aside for
payment to a spouse, former spouse, or child pursuant to
paragraph (a) of the Section. No such transfer shall be
effectuated unless the Employer or Administrator has been
provided with satisfactory evidence that the Employer and
the Administrator are released from any further claim by the
Participant with respect to such amounts. The Participant
shall be deemed to have released the Employer and the
Administrator from any claim with respect to such amounts,
in any case in which (i) the Employer or Administrator has
been served with legal process or otherwise joined in a
proceeding relating to such transfer, (ii) the Participant has
been notified of the pendency of such proceeding in the
manner prescribed by the law of the jurisdiction in which
the proceeding is pending for service of process in such
action or by mail from the Employer or Administrator to the
Participant's last known mailing address, and (iii) the Partici-
pant fails to obtain an order of the court in the proceeding
relieving the Employer or Administrator from the obligation
to comply with the _judgment, decree, or order.
(() 11uti:t_ati:)n it Legal Proceedings: The Employer and
Achim istratot ;ha not be obligated to defend against or set
a>ide niv ridpr Tient, decree, or order described in paragraph
(a) o� .tri° leg it order relating to the garnishment of a
Parti=ipant's I c nef ts, unless the full expense of such legal
acttor: is 1 orne b,% the Participant. In the event that the
Parti:ipattt's acticr (or inaction) nonetheless causes the
Employer or A.druinistrator to incur such -expense, the
amom,t w thou 'Npense may be charged against the
Participa:,t's f1 _count and thereby reduce the Employer's
obli�atior to paw benefits to the Participant. In the course of
any proc2edingg r;:ating to divorce, separation, or child
support. the Pmployer and Administrator shall be authorized
to disckr,,, information relating to the Participant's Account
to the Participant', spouse, former spouse, or child (including
the legal rrpn_;entatives of the spouse, former spouse, or
child), or to court.
Article X. Relationship to other Plans
and Employment Agreements
This Plan serves :rt addition to any other retirement, pen-
sion, or benefit plan or system presently in existence or
hereinafter established for the benefit of the Employer's
employees, and participation hereunder shall not affect
benefits receivable under any such plan or system. Nothing
contained in this Plan shall be deemed to constitute an
employment contract or agreement between any Participant
and the Employer or to give any Participant the right to be
retained in the employ of the Employer. Nor shall anything
herein be construed to modify the terms of any employment
contract or agreement between a Participant and the Em-
ployer.
Article XI. Amendment or
Termination of Plan
The Employer may at any time amend this Plan provided
that it transmits such amendment in writing to the Adminis-
trator at least 30 days prior to the effective date of the
amendment. The consent of the Administrator shall not be
required in order for such amendment to become effective,
but the Administrator shall be under no obligation to
continue acting as Administrator hereunder if it disapproves
of such amendment. The Employer may at any time termi-
nate this Plan.
.............................................................................................................
""
457 Plan Adoption Pa cit ay t, ,c c t a i n oeu m en
De c I a r t i o n 0.1 Tru s t ti I' t h e 1 CA1 A R e t'rem e n t T r s t, A p r i 1 1 998
The Administrator may at any time propose an amendment
to the Plan by an instrument in writing transmitted to the
Employer at least 30 days before the effective date of the
amendment. Such amendment shall become effective unless,
within such 30 -day period, the Employer notifies the
Administrator in writing that it disapproves such amend-
ment, in which case such amendment shall not become
effective. In the event of such disapproval, the Administrator
shall be under no obligation to continue acting as Adminis-
trator hereunder.
Except as may be required to maintain the status of the Plan
as an eligible deferred compensation plan under section 457
of the Code or to comply with other applicable laws, no
amendment or termination of the Plan shall divest any
Participant of any rights with respect to compensation
deferred before the date of the amendment or termination.
Article X11. Applicable Law
This Plan and Trust shall be construed under the laws of the
state where the Employer is located and is established with
the intent that it meet the requirements of an "eligible
deferred compensation plan" under Section 457 of the
Code, as amended. The provisions of this Plan and Trust
shall be interpreted wherever possible in conformity with the
requirements of that section.
Article X111. Gender and Number
The masculine pronoun, whenever used herein, shall include
the feminine pronoun, and the singular shall include the
plural, except where the context requires otherwise.
...........I .................... 6leien
4 5 7 P l a n A d o p i i it Pack a,i c R c i a in D,), urn c u r
De c I a r i i , n o t Tru s t c 1 rh r I C Al A k i re ni c n i Tr u s t, la), 1 9 9 7
APPENDIX B
DECLARATION OF TRUST
OF THE ICMA RETIREMENT TRUST
Article 1. Name and Definitions
Section 1.1 Name: The name of the trust created hereby is the
ICMA Retirement Trust.
Section 1.2 Definitions: Wherever the are used herein, the
following terms shall have the follo%ving respective nieauiu s:
(a) Bylaws. The bylaws referred to in Section 4-1 hereof, is
amended fron tine to tithe.
(b) Deferred Compensation Plan. A deferred compensation
plan established and maintained b% a Public Enployc r for rhe
purpose of providing retirement income and other deferred
benefits co its employees in accordance %%ith the provision of
section 157 of the Internal Res'enur Code.
(c) Employees. Those employee: who participate in Qualified
Plans and; or I)eTerrcd Couipeusation Plans.
(d) Employer Trust. .\ trust created pursuant to an agreenheut
hem een RC and a Pnhhc Eniplovcr, or an agreement bem Lv chi
RC and a Public Enhploccr tc r admunstrauve services that is not
a trust, in either case for the purpose of im estiu* and administering
the funds set aside bv such Enhployer ui connection svtth its
Deterred Compensation agreements with Its employees or ip
connection with its Qualified Plan.
(e) Investment Contract. A non-negotiable contract entered
into by the Retirement Trust with a financial institution that
Provides for a fixed rate of return on mvestnhent.
(f) ICMA. The lnternitional City/County Mara+"let"ell t
Association.
(g) ICMA Trustees. Those Trustees elected by the Public
Employers in accordance with the provisions of Section 3.1(a)
hereof, \a'ho are also nienibers or fornier nhenibers ofthe Executive
Board of ICMA.
(h) RC Trustees. Those Trustees elected by the Public Eniplover,
vdio, in accordance with the provisions of Section 3.1(a) hereof,
are also nieiubers or fomiermembers of the Board of Directors of
RC.
(i) Internal Revenue Code. The Internal Revenue Code of
1986, as amended.
0) Investment Adviser. The Invesunent Adviser that enters
into a contract with the Retirement Trust to provide advice with
respect to investnient of the Trust Property.
(k) Portfolios. The separate commingled pools of investment
established by the Investnient Adviser to the Retirement Trust,
under the supervision of the Trustees, for the purpose ofproviding
investments for the Trust Propem .
(1) Public Employee Trustees. Those Trustees elected by the
Public Employers who, in accordance with the provision of
Section 3.1 (a) hereof, are full-time eniployees ofPublic Employers.
(m) Public Employer Trustees. Public Employers who serve as
trustees of the Qualified Plans or Deferred Compensation Plans.
(n) Public Employer. A unit of state or local govenunent, or
any agent � or instrunieruality thereof, that has adopted a Deferred
Coulpeusation Plan or a Qualified Plan and has executed this
Declaration of Trust,
(o) Qualified Plan. A plan that is sponsored by a Public
Fuiplm•er for the purpose of providing retirement income to its
euhplovees and that satisfies the qualification requirements of
Semon 41)l of the Internal Revenue Code.
(p) Public Employer Trust. A trust that is established by a
Public Eunplover in connection \vith its Qualified Plan and that
sattsftes the requirements OfSection 501 of the Internal Revenue
Code, or a trust established by i Public Eriuplover in connection
with its Deferred Compensation Plan and that satisfies the
requirements of Section 4i 7(b) of the Internal Revenue Code.
(q) RC_ The International Cir; Management Association
Retirement Corporation.
(r) Retirement Trust. The Tnist created by this Declaration of
Trust.
(s) Trust Property. The amounts held in the Retirement Trust
.Is provided in Section 2.3. The Trust Property shall include any
income resulting from the investment to the amounts so held.
(t) Trustees. The Public Employee Trustees, ICMA Trustees
and RC: Trustees elected by the Public Employers to serve as
nientbers of the Board of Trustees of the Retirement Trust.
Article II. Creation and Purpose of the Trust;
Ownership of Trust Property
Section 2.1 Creation:
('a) The Retirement Trust was created by the execution of this
I )echtranon of Trust by the initial Trustees and Public Employers
and n established with respect to each participating Public: Employer
by adoption of this Declaration of Trust.
(b) The Retirement Trust is hereby expressly made a part of the
appropriate Qualified Plan or Deferred Compensation Plan of
each PublicEutployerthat executes or has executed this Declaration
of Trust.
Section 2.2 Purpose and Participation:
(a) The purpose of the Retirement Trust is to provide for the
connnrngled investment of funds held by the Public Employers in
connection with their Deferred Compensation and Qualified
Plans. The Trust Property shall be invested in the Portfolios, in
Invesunent Contracts, and in other investments recommended by
4 5 7 Plan Adoption Package Retain Document
Declaration of Trust of the 1CMA Retirement Trust, May 1997
the Investment Adviser under the supervision of the Board of
Trustees. No part of the Trust Property will be invested in
securities issued by Public Employers.
(b) Participation in the Retirement Trust is limited to (i) pension
and profit-sharing trusts which are maintained by Public Employers
and that are exempt under section 501(a) of the Internal Revenue
Code because the Qualified Plans related thereto qualify under
section 401(a) of the Internal Revenue Code and (ii) deferred
compensation plans maintained by Public Employers under Section
457 of the Internal Revenue Code (and trusts maintained by such
Public Employers in connection with such 457 plans).
Section 2.3 Ownership of Trust Property:
(a) The Trustees shall have legal title to the Trust Property. The
Trust Property shall be held as follows:
(i) forthe Public Employer Trustees for the exclusive benefit ofthe
Employees; or
(ii) in the case of a Deferred Compensation Plan maintained by a
Public Employer that has not established a Public Employer Trust
for the plan, for the Public Employer as beneficial owner of the
plan's assets.
(b) The portion ofthe corpus andincome ofthe Retirement Trust
that equitably belongs to any Public Employer Trust may not be
used for or diverted to any purpose other than for the exclusive
benefit of the Employees (or their beneficiaries) who are entitled
to benefits under such Public Employer Trust.
(c) No employer's Public Employer Trust may assign any part of
its equity or interest in the Retirement Trust, and any purported
assignment of such equity or interest shall be void.
Article 111. Trustees
Section 3.1 Number and Qualification of Trustees
(a) The Board of Trustees shall consist of nine Trustees. Five of the
Trustees shall be full-time employees of a Public Employer (the
Public Employee Trustees) who are authorized by such Public
Employer to serve as Trustee. The remaining four Trustees shall
consist of two persons who, at the time of election to the Board
of Trustees, are members or former members of the Executive
Board of ICMA, and two persons who, at the time of election, are
members or former members of the Board of Directors of RC.
One of the ICMA Trustees and one of the RC Trustees shall, at
the time of election, be full-time employees of Public Employers.
(b) No person may serve as a Trustee for more than two terms in
any ten-year period.
Section 3.2 Election and Term:
(a) Except for the Trustees appointed to fill vacancies pursuant to
Section 3.5 hereof, the Trustees shall be elected by a vote of a
majority of the voting Public Employers in accordance with the
procedures set forth in the By -Laws.
(b) At the first election of Trustees, three Trustees shall be elected
for a term of three years, three Trustees shall be elected for a term
of two years and three Trustees shall be elected for a term of one
year. At each subsequent election, three Trustees shall be elected,
each to serve for a term of three years and until his or her successor
is elected and qualified.
Section 3.3 Nominations: The Trustees who are full-time
employees of Public Employers shall serve as the Nominating
Committee for the Public Employee Trustees. The Nominating
Committee shall choose candidates for Public Employee Trustee
in accordance with the procedures set forth in the By -Laws.
Section 3.4 Resignation and Removal:
(a) Any Trustee may resign as Trustee (without need for prior or
subsequent accounting) by an instrument in writing signed by the
Trustee and delivered to the other Trustees and such resignation
shall be effective upon such delivery, or at a later date according to
the terms of the instrument. Any of the Trustees may be removed
for cause, by a vote of a majority of the Public Employers.
(b) Each Public Employee Trustee shall resign his or her position
as Trustee within 60 days of the date on which he or she ceases to
be a full-time employee of a Public Employer.
Section 3.5 Vacancies: The temm of office of a Trustee shall
temunate and a vacancy shall occur in the event of his or her death,
resignation, removal, adjudicated incompetence or other incapac-
ity to perform the duties of the office of a Trustee. In the case of
a vacancy, the remaining Trustees shall appoint such person as they
in their discretion shall see fit (subject to the limitations set forth in
this Section), to serve for the unexpired portion of the temm of the
Trustee who has resigned or otherwise ceased to be a Trustee. The
appointment shall be made by a written instrument signed by a
majority of the Trustees. The person appointed must be the same
type of Trustee (i.e., Public Employee Trustee, ICMA Trustee or
RC Trustee) as the person who has ceased to be a Trustee. An
appointment ofa Trustee may be made in anticipation ofa vacancy
to occur at a later date by reason of retirement or resignation,
provided that such appointment shall not become effective prior to
such retirement or resignation. Whenever a vacancy shall occur,
until such vacancy is filled as provided in this Section 3.5, the
Trustees in office, regardless of their number, shall have all the
powers granted to the Trustees and shall discharge all the duties
imposed upon the Trustees by this Declaration. A written instru-
nment certifying the existence of a vacancy signed by a majority of
the Trustees shall be conclusive evidence of the existence of such
vacancy.
Section 3.6 Trustees Serve in Representative Capacity: By
executing this Declaration, each Public Employer agrees that the
Public Employee Trustees elected by the Public Employers are
authorized to act as agents and representatives of the Public
Employers collectively.
T h i rreen
.c;
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and City Council
VIA: Terrence L. Belanger, City Managerrk,�
M t
FROM: Linda G. Magnuson�,-Asst. Finance Director
DATE: December 15, 1998
SUBJECT: Advance and Reimbursement Agreement Number P2
Recommendation:
It is recommended that the City Council adopt a resolution approving Advance and Reimbursement
Agreement Number P2, with the Diamond Bar Redevelopment Agency, in the amount of $34,695.
Discussion:
On February 17, 1998, the City Council and the Diamond Bar Redevelopment Agency approved
Advance and Reimbursement Agreement Number P 1 in the amount of $328,120 for the purpose of
awarding engineering design contracts for various improvements located within the Diamond Bar
Economic Revitalization Area. A contract for $150,810 (including contingency) was awarded to
Dewan, Lundin, and Associates for engineering design services related to improvements to Brea
Canyon Road between Pathfinder and the Southerly City Limits.
At the time of the original contract award, staff had contacted Caltrans to discuss the possibility of
improving the State right-of-way area on the westerly side of Brea Canyon Road. Since that time,
an agreement has been reached between the Redevelopment Agency and Caltrans. Therefore a
contract amendment for this project in the amount of $34,695 is being proposed to incorporate this
area as a part of the improvement project..
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 15, 1998 REPORT DATE: December 10, 1998
FROM: James DeStefano, Deputy City Manager
TITLE: Review of Draft Subdivision Ordinance
(continued from December 1, 1998)
SUMMARY:
A subdivision of land for the purpose of sale, lease or finance is governed by the California
Subdivision Map Act. Upon incorporation the City adopted the Los Angeles County Subdivision
Code to guide citizens, developers and decision makers through the process of land subdivision.
A new Subdivision Code has been drafted specifically tailored for the City of Diamond Bar. The
Planning Commission has reviewed the Draft and recommends its adoption by the City Council.
RECOMMENDATION: It is recommended that the City Council receive a presentation from
staff, re -open the public hearing, receive testimony and continue the hearing to January 5, 1999.
LIST OF ATTACHMENTS:__X_ Staff Report
— Resolution(s)
— Ordinance(s)
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
–2L Public Hearing Notification
Bid Specification (on file in City
Clerk's office)
— Other: Certificate of Deposit on
file with the City Clerk.
1. Has the resolution, ordinance or agreement been _ Yes _No
reviewed by the City Attorney? N/A
2. Does the report require a majority vote? –X–Yes a No
3. Has environmental impact been assessed? Yes — No
4. Has the report been reviewed by a Commission? Yes _ No
Which Commission? Planning Commission
5. Are other departments affected by the report? Yes — No
Report discussed with the following affected departments:
En ineerin /Public Works Division
REVIEWED BY:
y'
Terrence L.Bel er
City Manager
es DeStef
Deputy City Manager
�- S—?
CITY OF DIAMONDNDUM
INTEROFFICE M
TO:
Honorable Mayor and City Council
C
VIA: Terrence L. Belanger, Manager
FROM' Linda G. Magnuson, VA.
Finance Director
DATE: December 15, 1998
SUBJEC
T: Advance and Reimbursement Agreement Number P2
R_ mm alill Advance and Reimbursement
t a resolution approving 695.
It is recommended that the City
Council adopt enc in the amount of $34,
Agreement Number P2, with the Diamond Bar Redevelopment Agency,
Agree
Di c wio►►; ment Agency approved
Number pl in the amount of $328,120 for the purpose of
rua 17, 1998, the City Council and the Diamond Bar Redevelopment the Diamond Bar
On Feb �' eementNu
Advance and Reimbursement Agr 10 including contingency) was awarded to
engineering design contracts for various located
within
s to Brea
awarding eng improvement
engineering design services related to
Economic Revitalization Area. A contract or
Dewan, Lundin, and Associates for eng Limits.
Canyon Road between pathfinder and the Southerly City s to discuss the possibility of
Caran
. � .I- +;MP of the original contract award+1,0 W stterly aontacted s de of Brea Canyon Road. Since that time,
f,-I*,-a„c Therefore a
RESOLUTION NO. 98 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF
THE COST OF THE INSTALLATION AND CONSTRUCTION OF STREET
IMPROVEMENTS
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY FINDS,
DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. Pursuant to provisions of the Community Redevelopment Law (California Health
and Safety Code Section 33000, et seg.), and in particular Section 33445 thereof, the Diamond
Bar Redevelopment Agency (the "Agency") proposes to pay for part of the cost of the installation
and construction of street improvements, including design services in connection therewith, to Brea
Canyon Road between Pathfinder and the Southerly City limits (the "Street Improvements").
The cost of the Street Improvements initially will be advanced by the City and will be
reimbursed by the Agency pursuant to the Advance and Reimbursement Agreement by and between
the Agency and the City of Diamond Bar attached hereto as Exhibit A (the "Agreement") .
Section 2. The streets described in Section 1, above, serve the residents and taxpayers of
the City, including the Diamond Bar Economic Revitalization Area (the "Project Area"). The
Redevelopment Plan for the Project Area and the accompanying Report to City Council document,
and the City Council has determined, that the Project Area is an area in which the combination of
blighting conditions is so prevalent and so substantial that it causes a reduction of and lack of
proper utilization of the area to such an extent that it constitutes a serious physical and economic
burden on the community which cannot reasonably be expected to be reversed or alleviated by
private enterprise or governmental action, or both, without redevelopment. The Project Area
suffers from deficiencies in the traffic circulation system, including safety hazards, a lack of
adequate streetscape improvements, awkward alignment, varying street widths, complicated traffic
patterns and congestion. Inadequate access to the Project Area and the lack of adequate
streetscaping discourages visitors for patronizing businesses in the Project Area thereby hindering
economic development opportunities and contributing to the existence of depreciated and stagnant
property values, impaired investments, high business vacancies, and low lease rates in the Project
Area.
The installation and construction of the Street Improvements will assist in ameliorating the
above-described traffic circulation deficiencies and assist in the elimination of blight within the
Project Area which are caused by inadequate public improvements and adverse economic
conditions. The provision of the Street Improvements will encourage business patronage and.
thereby assist in stimulating the revitalization of the Project Area through private sector activity in
the Project Area.
59gLiQ_n_3. Due to budget constraints of the City, the cost of the Street Improvements has
been allocated to the Agency, Except for the moneys advanced by the City and to be reimbursed
by the Agency pursuant to the Agreement, no moneys of the City are available to pay for such
costs. The budget constraints of the City prevent the City from financing the Street Improvements
e issuance of
b any means. Traditional methods of financing, such as t f the extraordinary al obligation bonds
Y two-thirds
by the City, are unavailable as a practical matter because o
approval requirements of two-thirds of the electorate. ma'orit Special tarotestxes sand muay no be an vote
of the electorate. Assessment financing is subject to a Y P
appropriate method of financing street improvements having general benefits.
forego
c ion 4. The City Council hereby finds and determines that
based upon is will a of benefit to
ing and
other information presented to the City Council: (i) the StreetP (ii) no other
the Project Area and to the immediate neighborhood in which the project is located; e City; and (iii) the
reasonable means of financing the Street improvements
assists n theable to lelimination o bl ght ng conditions
payment of funds for the Street improvements wi
inside the Project Area by remedying the lack of adequate pub
thlereb ic improvements,
in remedying adverse
ill
encourage private sector investment in the Project Area and Y values,
economic blighting conditions in the Project flow uch as deplease ratesr eciatand esconsistent with the Agency's
and stagnant property impaired investments, high business vacancies,
implementation plan adopted pursuant to Health and Safety Code Section 33490.
Section 5. The Agreement attached hereto as Exhibit A is hereby approved. The Mayor is
y, to execute and
hereby authorized and directed, for and in the name andso rovedl with the Ciuchtadditions or changes as
be
deliver the Agreement in substantially the form hereby pp
the City may approve, such approval to be conclusively evidenced by his execution and delivery
thereof.
he
i n 6. The City Council hereby authorizes anthe Agreeves payment ment from anyby treve Hues of the
part of the cost of the Street Improvements pursuant to g
Agency lawfully available therefor.
PASSED, APPROVED and ADOPTED this day of , 1998 .
Wen Chang, Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the
day of , 1998 by the following vote:
Attest:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
Lynda Burgess, City Clerk
MEETING DATE:
TO:
FROM:
SUBJECT:
DATE:
SUMMARY:
CITY COUNCIL REPORT
December 15, 1998
Honorable Mayor
Council
AGENDA NO.
and Members of the City
Terrence L. Belanger, City Manager
REVIEW OF DRAFT SUBDIVISION ORDINANCE
December 10, 1998
A subdivision of land for the purpose of sale, lease or finance is
governed by the California Subdivision Map Act. Upon incorporation
the City adopted the Los Angeles County Subdivision Code to guide
citizens, developers and decision makers through the process of
land subdivision. A new Subdivision Code has been drafted
specifically tailored for the City of Diamond Bar. The Planning
commission has reviewed the Draft and recommends its adoption by
the City Council. The City Council received an introduction to the
Draft Subdivision Code on December 1, 1998.
BACKGROUND:
A subdivision is any division of land for the purpose of sale,
lease or finance and is governed by the California Subdivision Map
Act. Prior to the division of any property a tentative map of the
proposed subdivision must be approved by the local jurisdiction.
The City controls the proposed design and improvements of the
subdivision and may condition its discretionary approval to include
dedications, payment of in -lieu fees, and construction of public
improvements. The Act distinguishes between major subdivisions,
often referred to as a tract map, (five or more parcels) and minor
subdivisions, also known as a parcel map (four or less parcels).
In accordance with the Subdivision Map Act, the processing of a
subdivision map is governed by local ordinance. The City of
Diamond Bar has utilized the Los Angeles County Subdivision Code to
review and process proposed maps since 1989.
Map approval is generally a three step process incorporating:
1. Processing and approval of a tentative map
2. Approval of a final map
3. Recordation of the final map.
The processing of a tentative map incorporates environmental,
engineering and planning review prior to a noticed public hearing
before the Planning Commission. The Map Act grants authority to
the City to regulate and control the "design" and "improvement" of
a subdivision.
Design is defined as the alignment of streets, street grades,
street widths, drainage, location of utilities, location of
easements and right-of-ways, lot sizes and configurations,
vehicular access, grading and park or other dedications.
Improvement is defined as street work and utilities to be installed
by the subdivider on land to be used for public or private streets
and highways for the use of the lot owners and/or area traffic and
drainage needs.
Specific requirements contained within the Map Act which may be
imposed by the City include park land, school and street
dedications, fees for drainage and sewer facilities, reimbursement
agreements, grading and erosion control requirements, and offsite
improvements.
The Planning Commission and City Council must make specific
findings in its consideration of the proposed tentative map.
Pursuant to Section 66474 of the Subdivision Map Act the decision
making body shall deny approval of a tentative map if it makes any
of the following findings:
1. The proposed map is not consistent with applicable
general and specific plans.
2. The design or improvement of the proposed subdivision is
not consistent with applicable general and specific
plans.
3. The site is not physically suitable for the type of
development.
4. The site is not physically suitable for the proposed
density of development.
5. The design of the subdivision or the proposed
improvements are likely to cause substantial
environmental damage or substantially and avoidably
injure fish or wildlife or their habitat.
6. The design of the subdivision or type of improvements is
likely to cause serious public health problems.
7. The design of the subdivision or the type of improvements
will conflict with easements, acquired by the public at
large, for access through or use of, property within the
proposed subdivision.
2
The Commission recommends a course of action to the City Council.
Upon approval of a tentative map the subdivider proceeds to fulfill
the conditions of approval within the timelimits specified. The
City Council consideration of a final map is required if the final
map has complied with all conditions and is in substantial
conformity with the approved tentative map.
The subdivision ordinance is intended to supplement, implement and
work in conjunction with the Subdivision Map Act. The Articles
contained within this ordinance establish our City regulations for
tentative and final map processing, subdivision design and
improvement requirements, lot mergers, and other aspects of land
division in compliance with the Subdivision Map Act.
pLANNINQ COMMISSION REVIEW:
The Planning Commission conducted a public hearing review of the
Draft document. The Commission recommends that the City Council
adopt the Subdivision Ordinance as submitted. In the process of
reviewing the Subdivision Ordinance, the Planning Commission and
the staff made changes to the draft document. These changes are
noted in the following manner: Planning Commission changes are
shown by a bold extended typeface; staff changes are shown by a
bold condensed typeface; Planning Commission deletions are shown by
a strike -out with an asterisk where not accompanied by revised
text; and staff deletions are shown by struck -out text.
RECOMMENDATION:
It is recommended that the City Council receive a presentation from
staff, reopen the public hearing, receive testimony and continue
the hearing to January 5, 1999.
Attachments
(Transmitted November 25, 1998)
- Draft Subdivision Ordinance
- Planning Commission Resolution No. 98-4
- Planning Commission Minutes of January 27, 1998 and
February 10, 1998
jds
3
PLEASE BRING
THE DRAFT SUBDIVISION
ORDINANCE
0
TO THE
CITY COUNCIL MEETING
ON
DECEMBER 15, 1998
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO,
TO: Terrence L, Belanger, City Manager
MEETING DATE: December 15, 1998 REPORT DATE: December 9, 1998
FROM: Bob Rose, Community Services Director
TITLE: Amendment No. 1 for the Recreation Services Contract with the City of Brea
SUMMARY: The City Council awarded a contract to the City of Brea on August 18, 1998 in the amount of
$518,357 to provide recreation services to the Diamond Bar community. Diamond Bar staff is proposing this
amendment to the contract to provide for improved services to the Diamond Bar community and flexibility in
the administration and management of the contract. (continued on page 2)
RECOMMENDED ACTION: It is recommended that the City Council approve Amendment No, 1 for the
Recreation Services Contract and authorize the Mayor to sign the Letter of Understanding. It is further
recommended that the City Council approve a contingency for the contract in the amount of $10,000 (1.9%
of the total contract).
LIST OF ATTACHMENTS: X Staff Report
_ Resolution(s)
Ordinance(s)
X Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
Bid Specifications (on file in City Clerk's office)
X Other: Letter of Understanding
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? Yes X No
2. Does the report require a majority vote? X Yes No
3. Has environmental impact been assessed? _ Yes X No
4. Has the report been reviewed by a Commission? Yes X No
What Commission?
5. Are other departments affected by the report? _ Yes X No
Report discussed with the following affected departments:
REVIEWED BY:
4Terrce L. Belan r
City Manager
J es DeStefano
Deputy City Manager
OBobose
Community Services Director
City Council Agenda Report
Recreation Services Contract Amendment
Meeting Date: December 15, 1998
Page 2
SUMMARY: (continued from page 1)
Features of the proposed amendment include:
1, Addition of Brea Recreation staff assistance with the 9th Anniversary Celebration - $672
2. Addition of Brea Recreation staff assistance with the 10th Anniversary Celebration - $1,331
3. Addition of Brea Recreation staff assistance with the Rose Parade Bus Excursion - $211
4. Removal of two part-time Administrative Clerk I positions and replacement with one full-time Administrative
Clerk I position - saves $115
5. Adjustment of hourly rate for Tiny Tots instructor to $8.52/hr from $9.541hr - saves $2,099
6. Clarification that the Marketing Plan shall include the labor necessary to provide ten new photographs per
quarter for publication in Diamond Bar's quarterly newsletter, at no additional cost to the City of Diamond
Bar (Diamond Bar will continue to provide camera, film and developing).
7. Addition of a contingency amount to the current contract that totals $10,000 and addition of the following
verbiage as paragraph B.17.: "Additions/Revisions/Deletion of Program Services - Upon mutual written
agreement, the City Managers from Diamond Bar and Brea may approve the addition, revision and/or
deletion of recreation programs, specials events and recreation staff support assignments that do not have
a financial impact that totals more than $10,000 per fiscal year."
This contract amendment should not result in additional cost to the City of Diamond Bar. Items #1 thru #5
balance to a net cost of zero. Diamond Bar already provides camera, film and developing costs for item #6,
and any costs added for item # 7 should be off -set with the collection of a corresponding amount of revenue.
Staff believes that approval of Amendment No. 1 will result in better utilization of resources available from
the existing contract and improved service to the community by making it possible to respond quickly to
changes in customer demand.
CITY COUNCIL REPORT
MEETING DATE: December 15, 1998
T0: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Amendment No.1 for the Recreation Services Contract with the City of Brea
Issue Statement
There are several changes that should be made to the recreation services contract to provide additional and
improved service to the residents of Diamond Bar and flexibility in the administration and management of the
contract.
Recommendation
It is recommended that the City Council approve Amendment No, 1 for the Recreation Services contract and
authorize the Mayor to sign the Letter of Understanding. It is further recommended that the City Council
approve a contingency for the contract in the amount of $10,000 (1.9% of the total contract).
Financial Summary
The proposed contract amendment is not expected to result in any additional costs for the City of Diamond Bar.
Any portion of the proposed $10,000 contingency that is utilized will be off -set by an equal amount or more
of revenue.
Background
The City Council awarded a contract to the City of Brea on August 18, 1998 to provide services to the Diamond
Bar community for the period of September 1, 1998 through August 31, 2001. The contract provides for
recreation classes, youth and adult sports tiny
sforothe first yearl, Summer ay of thempontactexcursions for are $518,357y with
and a teen leadership program. Totalexpenditures
estimated revenues of $405,046.
Since the contract was approved, staff has discovered several items that need to added to the contract, others
that need to be revised and some additional items that were negotiated with Brea staff that will improve the
services provided for in the contract.
Items that need to be added to the contract:
1. Addition of Brea Recreation staff assistance with the 91h Anniversary Celebration - $672
2. Addition of Brea Recreation staff assistance with the 10th Anniversary Celebration - $1,331
3. Addition of Brea Recreation staff assistance with the Rose Parade Bus Excursion - $211
Total Additional Costs: $2,214
City Council Staff Report
Recreation Services Contract Amendment
Meeting Date: December 15, 1998
Page 2
Items that need to be revised in the contract:
Remove two part-time Administrative Clerk I positions and replace with one full-time Administrative
Clerk I position - saves $115
Adjust hourly rate for Tiny Tots instructor to $8.52/hr from $9.54/hr - saves $2,099
Total Cost Savings $2,214
Items negotiated with Brea staff to improve services:
1. Clarification that the Marketing Plan shall include the labor necessary to provide
rov tonal cost photographs
to the City of
per quarter for publication in Diamond Bar's quarterly newsletter, at no
Diamond Bar (Diamond Bar will continue to provide camera, film and developing).
2. Add a contingency amount to the contract that totals $10,000 and add the following verbiage as
"Additions/Revisions/Deletion of Program S rove the addp
on mutual written
paragraph 6.17.: on, ' evis on and/or
agreement, the City Managers from Diamond Bar and Brea may app
deletion of recreation programs, special events and recreation staff support assignments that do not
have a financial impact that totals more than $10,000 per fiscal year".
Discussion
This contract amendment with the City of Brea as proposed
be added to lt in no and revasedtin the contract balance
dditional cost to the City of
Diamond Bar for the current fiscal year. Items proposed
to a net cost of zero, and any additional cost due to use
am°the
proposed
mary use of�the cton9 ngency wilency l be to add
be off -set
by an equal amount of additional revenue. For ex plethe p
special events to the recreation program that are notly includedin
by each specialte�ent to off -set the
these special
events have costs, there is an equal amount of revenueg
additional cost. An example of this is the night glow golf 2 n revenue, tournamenta net gain of $48 23at was held on � Addit ona98pec al
event cost $1,763.77 to conduct, but generated $1,8
events that are being considered for the current contact year include:
Proposed Special Event
Expenditures
Estimated Revenues
Kids Play Day
$338
$295
$352
$300
Holiday Bowl -a -Rama
$338
$352
Boredom Busters
$227
$280
Gladiator Day
$327
$350
Pirates in the Park
381
Wild, Wild West
Totals for these examples
$1,906
$2,054
City Council Staff Report
Recreation Services Contract Amendment
Meeting Date: December 15, 1998
Page 3
The contingency may also be used to expand existing programs. For example, registration is now being taken
for the youth basketball program. The current contract provides for 240 participants at a cost of $14,738, while
generating $15,285 in revenue. The actual demand for this program is 70 more participants (310 total),
generating additional revenue of $4,455 ($19,740 total). Recreation staff has negotiated with Walnut Valley
Unified School District personnel for additional time in the South Point Middle School gymnasium to
accommodate these additional participants. The cost to accommodate these additional participants is
estimated to be $4,075 ($18,813 total). With a contingency, the flexibility to expand programs according to
the demand expressed by the community is increased. Staff believes that this added flexibility will improve
the service to the residents of Diamond Bar. Other programs that are growing that may be able to take
advantage of the contingency include recreation classes, adult softball and the track and field meet. The new
verbiage proposed in this contract amendment will allow the City Managers of Diamond Bar and Brea to
mutually agree in writing to additions/revisions/deletions in the contract that do not have a financial impact that
totals over $10,000 for the fiscal year. The $10,000 amount was selected because this is the current level of
City Manager authority in Diamond Bar.
Prepared by
Bob Rose, Community Services Director
RECREATION SERVICES AGREEMENT
This Agreement is made and entered into thisaLhh day of August , 1998, between the
CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "DIAMOND
BAR") and the CITY OF BREA, a Municipal Corporation (hereinafter referred to as "BREA")
(i) BREA has heretofore provided DIAMOND BAR with certain recreational
services.
(ii) DIAMOND BAR now desires to again retain BREA to perform such services,
including advice and assistance to DIAMOND BAR, DIAMOND BAR's City Council, Parks
and Recreation Commission and staff, necessary to implement a recreational program in
DIAMOND BAR, for a three (3) year period.
(iii) BREA represents that it is qualified to perform such services and is willing to
perform such services as hereinafter set forth.
NOW, THEREFORE, it is agreed by and between DIAMOND BAR and BREA as
follows:
Definitions: The following definitions shall apply to the following terms, except
where the context of this Agreement otherwise requires:
(a) Project: The Provision of recreation services described in Exhibit "A" hereto
including, but -not limited -to; programs, policies, athletic programs, classes, summer day
camp, tiny tots, teen programs, support of community activities and attendance at Park and
Recreation Commission meetings as requested.
(b) vi • Such services as are reasonably necessary to be performed by BREA
City of Diamond Bar Recreation Services Agreement
in order to implement the Project.
.� 6
(a) BREA shall forthwith undertake to implement the Project in accordance with
Exhibit "A" hereto and all in accordance with Federal, State and DIAMOND BAR statutes,
regulations, ordinances and guidelines, all to the reasonable satisfaction of DIAMOND BAR.
(b) BREA shall, at BREA's sole cost and expense, secure and hire such other persons
as may, in the opinion of BREA, be necessary to comply with the terms of this Agreement.
All such persons shall be employees of BREA, and DIAMOND BAR shall not be responsible
for the payment of wages, benefits, or any other form of compensation for such persons. In
the event any such other persons are retained by BREA, BREA hereby warrants that such
persons shall be fully qualified to perform such services required hereunder. BREA further
agrees that subcontractors retained by BREA shall be upon the consent of DIAMOND BAR.
For purposes of this Agreement, the term "subcontractor" shall not include program or class
instructors or sports event officials (ie., umpires and referees).
3. DIAMOND BAR agrees as follows:
(a) To pay BREA for the performance of the services required herein, a maximum
sum of FForW Three Thousand One Hundred Ninety Six dollars and Forty -Two cents
($43,196.4 per month, for the twelve (12) month term hereof. Beginning with the second
and third years of this Agreement, said sum may be adjusted upon mutual written consent,
following a review of revenues collected and the costs to BREA of recreational services.
requested. Said sum shall cover the cost of all staff time and all other direct and indirect costs
or fees, including the work of employees, consultants and subcontractors to BREA. Payment
to BREA, by DIAMOND BAR, shall be made in accordance with the schedule set forth below.
City of Diamond Bar 2 Recreation Services Agreement
(b) Payments to BREA shall be made by DIAMOND BAR in accordance with
invoices submitted by BREA, on a monthly basis, and such invoicesthe
shall be pard within a
reasonable time after said invoices are received by DIAMOND BAR. All charges shall be i
accordance with BREA's proposal n
P posal either with respect to hourly-rates or lump sum amounts
for individual programs.
(c) Additional services: Payments for additional services requested, i
eq n writing by
DIAMOND BAR, and not included in BREA's proposal as set forth in Exhibit "A".
for additional services shall be invoiced on a monthly basis and Charges
shall be pard by DIAMOND
BAR within a reasonable time after said invoices are received by DIAMOND BAR
(d) Purchase of Supplies: BREA shall purchase all supplies required to provide
services set forth in Exhibit "A". DIAMOND BAR shall reimburse BREA for thethe
cost of
supplies, including sales tax, plus 22% for. overhead BREA shall invoice DIAMOND
BAR for
supplies on a monthly basis, and said invoice shall include back-up documentation
vendor where purchase was made. When possible and economically from
-BAR businesses shall be utilized as vendors. Practical, DIAMOND
(e) Any and all revenues collected by BREA from recreation program�;
ts
shall be tendered monthly to DIAMOND BAR in accordance with administrativeP crpan
policies and
Procedures established by. DIAMOND BAR's City Manager, provided that BREA shall a I retain
fifty percent (50°x) of all such revenues exceeding an annual total, or "revenue
H n r Fiv goal", of
EgjLr
($AQ5,QA6). Said revenue goal shall be effective
for the first year of this Agreement, however, beginning with the second and third
Agreement, said sum may be adjusted u Years of this
upon mutual written consent, following a review of
revenues collected and the costs to BREA of recreational services requested.
eq ested.
City of Diamond Bar
3 Recreation Services Agreement
(a) Information and assistance as needed to provide services identified in Exhibit
"A" hereto.
(b) Copies of documents and other information, as available, which BREA considers
necessary in order to complete the Project.
(c) Such information as is generally available from DIAMOND BAR files applicable
to the Project.
(d) Assistance, if necessary, in obtaining information from other governmental
agencies and/or private parties. However, it shall be BREA's responsibility to make all initial
contact with respect to the gathering of such information.
5. Own r D of Documents: nts• All documents, data, studies, surveys, drawings,
maps, models, photographs and reports prepared by BREA pursuant to this Agreement shall
be considered the property of DIAMOND BAR and, upon payment for services performed by
BREA, such documents and other identified materials shall be delivered to DIAMOND BAR
by BREA. BREA may, however, make and retain such copies of said documents and materials
as BREA may desire.
6. Term=This Agreement, or any program or service provided hereunder,
may be terminated by either party upon the giving of a written "Notice of Termination" to the
other party at least ninety (90) days prior to the date of termination specified in said Notice.
In the event this Agreement, or any program or service provided hereunder, is so terminated,
BREA shall be compensated at BREA's monthly rate as specified herein, or pro -rated program
or service charges, as the case may be, pro -rated on the basis of a thirty (30) day month. In
no event, however, shall BREA receive more than the maximum specified in paragraph 3(a),
City of Diamond Bar 4 Recreation Services Agreement
commencing work, shall sign and file with DIAMOND BAR a certification as follows:
"I am aware of the provisions of Section 3700 of Labor Code which require
every employer to be insured against liability for workers' compensation or to undertake self
insurance to accordance with the provisions of that Code, and .I will comp) with
provisions before commencingthe 1y such
performance of the work of this Agreement
(b) Public Lia ility anri Prn.L r
Throughout the term of this Agreement,
at BREA's sole cost and expense, BREA shall keep, or cause to be kept, in full force and
for the mutual benefit of DIAMOND BAR and BREA, comprehensive,effect, broad form, general
Public liability and automobile insurance against claims and liabilities for personal i '
death, or n�ury,
Property damage arising from BREA's activities, providing protection of at least One
Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for
accident or occurrence and at least One Million Dollars any one
($1 ,000,000.00) for property
damage.
(c) general Inciran�o o All insurance required by express
of this Agreement shall be carried only in responsible insurance c provision
companies licensed to do
business in the State of California and policies required under paragraphs 8.a
name as additional insureds DIAMOND BAR, its elected o ()and (b) shall
officials, officers, employees, agents
and representatives. All policies shall contain language,.to the effect that: (1
waives the right of subrogation a ) the insurer
against DIAMOND BAR and DIAMOND BAR's elected
officials, officers, employees, agents and representatives; (2) the policies arei
noncontributing with any insurance that May � � many and
Y canted by DIAMOND BAR;. and (3) they
cannot be cancelled or materially changed except after thirty (30) days' notice b the ins
to DIAMOND BBAR with AR by certified mail. BREA shall furnish DIAMOND y fall
copies of all
City of Diamond Bar
6 Recreation Services Agreement
such policies promptly upon receipt of therm, or certificate evidertciri the
may effect for its own account insurance not required u g insurance. BREA
under this Agreement.
(d> pelf --Inc_ For the purpose of this Agreement, the term "insure
include aself-insurance Program as "insurance" shall
approved by DIAMOND BAR:
9. 1IIdemnifiratinn•
(a) BREA shall defend, indemnify and save harmless DIAMOND BAR its
elected
and appointed officials, officers, agents and employees, from all liability, from loss, damage
or injury to persons or property, including the payment by BREA of any and all legal costs and
attorneys' fees, in any manner arising out of the acts and/or omissions of BRE
this Agreement, including, but not limited to, all consequential dA Pursuant to
damages, to the maximum
extent permitted by law.
(b) DIAMOND BAR shall defend, indemnify and save harmless BREA
and appointed officials, officers, agents and employees, from all li its elected
abi
or injury to persons or proper lih' from loss, damage
property, including the payment by DIAMOND BAR of any and all
legal costs and attorneys' fees, in any manner arising out of the acts
and/or omissions of
DIAMOND BAR pursuant to this Agreement, including, .but not limited to, all consequential
damages, to the maximum extent permitted by law.
10.95Agn13ent• No assignment of this Agreement or of any part or obligation of
Performance hereunder shall be made, either in whole or in part, by BREA
written consent of DIAMOND BAR without the prior
11. IndPt2snrinnt r-,,....._ .
-� — The parties hereto
agree that BREA and its employees,
officers and agents are independent contractors under this Agreement and shall not be
construed for any purpose to be employees of DIAMOND BAR.
City of Diamond Bar
7
Recreation services Agreement
12. Gov Hing aw This Agreement shall be
� governed by and construed in
accordance with the laws of the State of California.
13. Att�'s Fees. In the event any legal proceeding is instituted to enforce any
term of provision of the Agreement, the prevailing parry in said legal proceeding shall be
entitled to recover attorneys' fees and costs from the opposing party in an amount determined
by the court to be reasonable.
14. Me=t1: Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, shall be referred by the parties hereto
for mediation. A third party, neutral mediation service shall be selected, as agreed upon by
the parties and costs and expenses thereof shall be borne equally by the parties hereto. In the
event the parties are unable to mutually agree upon the mediator to be selected hereunder,
the DIAMOND BAR City Council shall select such a neutral, third party mediation service and
said City Council's decision shall be final. The parties agree to utilize their good faith efforts
to resolve any such dispute or controversy so submitted to mediation. It is specifically
understood and agreed by the parties hereto that referral of any such dispute or controversy,
and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to
the institution of any action or proceeding, whether at law or in equity with respect to any
such dispute or controversy.
15. Term. The effective date of this Agreement shall be September 1, 1998, and
it shall remain in effect through and including August 31, 2001, unless sooner terminated.
16. Entire Aizr Wn „t. This Agreement supersedes any and all other agreements,
either oral or in writing, between the parties with respect to the subject matter herein. Each
party to this Agreement acknowledges that no representation by any party which is not
City of Diamond Bar 8
Recreation Services Agreement
party to this Agreement acknowledges that no representation by any party which is not
embodied herein nor any other agreement, statement, or promise not contained in this
Agreement shall be valid and binding Any modification of this Agreement shall be effective
only if it is in writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed the Agreement as of the day
and year first set forth above:
CITY OF DIAMOND BAR
Mayor
ATTEST:-
City Clerk
CITY OF BREA
Mayor
ATTEST: 4LIe— -
City Clerk
City of Diamond Bar 9 Recreation Services Agreement
Diamond Bar Recreation Services Proposal
September 1, 1998 - August 31, 1999
Administration
Benefits
Milease
Training/Memberships
Contract Classes
Adult Sports
Youth Sports
Tiny Tots
Summer Day Camp
Teen Excursions
Teen Leadership/Training
Concerts in the Park Support Staff
Revenue j34zgtiw
Contract Classes
Adult Sports
Youth Sports
Tiny Tots
Summer Day Camp
Youth Excursions
Teen Excursions
Teen Leadership/Training
Subtotal:
22% Overhead:
Liability Insurance:
Total Contract Costs:
Total Revenue Projection:
Exhibit "A"
August 6. 1998
$149.00-31
38.421
2.198
1.714
80,100
43,117
20,166
52,173
23,843
1,371
975
1.556
$414,637
91,220
12,500
$518,357
$143,500
62,148
55,868
90,580
47,500
2,500
2,300
650
$405.046
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31, 1999
Pa,ee 2
Community Services Supervisor (FT)
(Overtime 75 hrs)
$49.472
_2.650
Community Services Specialist I/Contract Classes (PT Regular)
(32 hrs/wk x 26 wks x $14.91/hr - 32 hrsiwk x 26 wks x $15.68/hr)
25.451
Community Services Specialist UYouth and Adult Sports (PT Regular)
(35 hrs per wk x 52
wks x $15.29/hr)
27,828
Community Services Coordinator/Youth and Adult Sports (PT Regular)
(20 hrs per wk x 52 wks x $10.83/hr)
11.263
Administrative Clerk I (PT Regular)
(30 hrs per wk x 52 wks x $13.17/hr)
20,545
Administrative Clerk I/Front Counter Receptionist (PT Intermittent)
(20 hrs per wk x 52 wks x $11.34/hr)
11,794
Total Administrative Costs: $149,003
Be is
Full Time Staff
PERS
Medicare
Flex Benefits
Vacation Accrual
Sick Leave Accrual
Workman's Compensation
Part Time Staff
PERS
Medicare
Vacation Accrual
Sick Leave Accrual
Workman's Compensation
Liability Insurance
$3,849
744
7,404
1,928
2,311
1,796
Total Full Time Staff Benefits: $18,032
0
2,963
5,937
7,118
4,371
Total Part Time Staff Benefits: $20,389
$12,500
Total Liability Insurance: $12,500
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31, 1999
Page 3
Administration (80 miles/wk x $0.325/mile x 52 wks) $1.352
Contract Classes (25 miles/wk x $0.325/mile x 52 wks) 423
Youth and Adult Sports (25 miles/wk x $0.325/mile x 52 wks) 423
Total Mileage: $2,198
CPRS Memberships (1 at $135)
$135
CPRS Conference - Santa Clara
a. Registration (1 at $199)
199
b. Travel/Air Fare - San Jose
200
C. Lodging ($130/day x 3 days)
390
d. Food ($40/day x 3 days)
120
e. Parking/Car Fare
50
LERN Membership (Basic)
95
Women in Leisure Services Membership (2 at $30/each)
60
SCMAF Membership (3 at $25/each)
75
SCMAF Sports Institute ( 3 at $30/each)
90
Miscellaneous Staff Training
300
Total Training/Memberships: $1,714
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31, 1999
Page 4
Provide a variety of fee based classes and instruction for Tots. Youth. and Adults encompassing
Sports, Dance. Music. Computers, Special Events, Martial Arts. Arts and Crafts. Enrichment.and
Fitness. Facilities are available through the City, Homeowner's Associations. and Joint Use
Agreements with Walnut Valley and Pomona Unified School Districts.
Revenue
Contract Classes
Administration Fee
$5 x 3500 participants
Expenditures
Contract Class Instructors
$81.000 x 60%
$45,000 x 70%
$126,000
17,500
Total Revenue: $143,500
$48,600
31,500
Total Expenditures: $80,100
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31. 1999
Page 5
Participant Estimates:
Basketball: 54 teams/648 participants
Vollevball: 16 teams/ 160 participants
Softball: 72 teams/ 1080 participants
Adult Men's Basketball
League provides three levels/divisions of competitive play. Round robin leagues are 11 weeks long
consisting of one practice and ten league games. Leagues run all year round. Officials are
contracted by the Recreation Department. A team trophy and individual awards are given to the first
place team and the second place team receives a team trophy.
Revenue
18 teams x 3 leagues x $450 team
Expenditures
$24,300
Total Revenue: $24,300
Senior Leader (office)
13 wks x 2 hrs/wk x 3 leagues x $8.52 hr
Senior Leader (on-site/supervisory)
13 wks x 9 hrs/wk x 3 leagues x $8.52 hr
Leader (scorer/timer)
$665
".991
13 wks x 9 hrs/wk x 3 leagues x $7.33 hr 2,573
Officials
8 games/wk x 13 wks x 3 leagues x 2 officials x $21/game 13,104
Total Expenditures: $19.333
Adult Coed Volleyball
Coed volleyball league provides an 11 week round robin format of play consisting of one practice
and ten league games. Leagues run all year round and officials are contracted by the Recreation
Department. A team trophy and individual awards are given to the first place team and the second
place team receives a team trophy.
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31. 1999
Page 6
Coed Volleyball (cont)
Revenue
6 teams x 4 leagues x $230 team $5.520
Total Revenue: S5,520
Expenditures
Officials
3 matches/wk x 11 wks x 4 leagues x 1 official x $19/match $2.508
Setup/Take down
11 wks x 4 leagues x 1 official x $10/wk 440
Senior Leader (on-site/supervisory)
11 wks x 3 hrs/league x 4 leagues x $8.52/hr 1,154
Total Expenditures: $4,073
Adult Softball
Leagues are available for men's teams on Wednesday nights and Sundays. Coed leagues are offered
on Sundays. League play is an 11 week round robin format consisting of one practice and ten league
games. Leagues run all year round utilizing contracted officials from Tri -County. A team trophy
and individual awards are given to the first place team and the second place team receives a team
trophy.
Revenue
8 teams x 4 leagues x $399 team - Wednesday
10 teams x 4 leagues x $399 team - Sunday
Total Revenue:
Expenditures
Senior Leader (office)
11 wks x 3 hrs/wk x 4 leagues x $8.52 hr
Senior Leader (on-site field prep/supervisory)
11 wks x 11 hrs/wk x 4 leagues x $8.52 hr
Leader (scorer)
11 wks x 10 hrs/wk x 4 leagues x $7.33 hr
$12,768
15,960
$28,728
$1,154
4,124
3,548
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31. 1999
Page 7
Adult Softball (cont)
Expenditures (cont)
Officials
11 wks x 9 games x 4 leagues x $21/game
$8.316
Total Expenditures: $17,113
Adult Soccer - Lorbeer Middle or Pantera Park
Fall league only. League format will be one practice game and 10 league games. A team trophy and
individual awards are given to first place team and the second place team receives a team trophy.
Officials will be contracted by Diamond Bar Recreation staff.
Revenue
8 teams x 1 league x $450 team
Expenditures
$3,600
Total Revenue: $3,600
Senior Leader (on-site field prep/supervisory)
11 wks x 8 hrs x $8.52 hr
Officials
11 wks x 4 games x 1 league x 2 officials x $21/game
$750
1,848
Total Expenditures: $2,598
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31, 1999
Page 8
Youth Sports
Participant Estimates
Baseball: 36 teams/432 participants
Basketball: 24 teams/240 participants
Soccer: 14 teams/] 40 participants
Track and Field: 450 participants
Youth Baseball - Paul C. Grow/Boys and Girls 4-5 years-T-ball/6-7 years Coach Pitch
Designed to enhance skills and knowledge with emphasis on fundamentals, motor skills, and game
situations. League goals are to build self esteem and develop basic fundamentals in a non-
competitive, safe, and positive environment. League play is seven weeks with teams plaving games
twice a week. Participants receive a shirt, hat, and trophy. Volunteer coaches are utilized and
Recreation Department staff officiate league games. Reduced fee reflects $5.00 discount for
additional child in same family.
Revenue
227 participants at $64 each
15 participants at $59 each
Total Revenue:
Expenditures
Coaches Training
Senior Leader
10 hrs x $8.52 hr
Sign-up Day
Senior Leader
4 hrs x $8.52 hr
Leader
2 staff x 4 hrs x $7.33 hr
Games/Field Prep
Senior Leader
5.5 hrs x 5 days x 7 wks x $8.74 hr
Leader
5.5 hrs x 5 days x 7 wks x $7.3 3 hr
$14,528
885
$15,413
$85
34
59
1,683
1,411
Total Expenditures: $3,272
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31, 1999
Page 9
Youth Baseball - Heritage Park/Boys and Girls 8-13 years
Designed to enhance skills and knowledge with emphasis on fundamentals, motor skills, and game
situations. League goals are to build self esteem and develop basic fundamentals in a non-
competitive, safe, and positive environment. League play is seven weeks with teams playing games
twice a week. Participants receive a shirt, hat, and trophy. Volunteer coaches are utilized and
Recreation Department staff officiate league games. Reduced fee reflects $5.00 discount for
additional child in same family.
Revenue
180 participants x $64
10 participants x $59 each
Total Revenue:
Expenditures
Summer Staff Training
Senior Leaders
4 staff x 4 hrs x $8.52 hr
Leaders
4 staff x 4 hrs x $7.33 hr
Skills Day/8-11 years
Senior Leader
5 hrs x $8.52 hr
Leader
4 staff x 5 hrs x $7.33 hr
Skills Dav/12-13 years
Senior Leader
2.5 hrs x $8.52 hr
Leader
2.5 hrs x $7.33 hr
Draft
Senior Leader
6 hrs x $8.52 hr x 2 leagues
Field Preparation
Senior Leader
6 hrs x 7 wks x $8.52 hr
Officials
Senior Leader
5hrs; x5days x7wksx$8.52hr
Leader
5 hrs x 5 days x 7 wks x $7.33 hr
Senior Leader
10 hrs (Saturday ) x 7 wks x $8.52
$11.520
590
$12,110
$136
118
43 -
147
21
18
51
358
1,491
1,283
597
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31. 1999
Page 10
Youth Baseball - Heritage Park/Bovs and Girls 8-13 years (cont)
Expenditures (cont)
Leader
10 hrs (Saturday) x 7 wks x $7.33 513
Total Expenditures: $4.776
Youth Basketball - South Point Middle School/Boys and Girls 4- 8 yrs (Maple Hill Park backup)
Designed to teach fundamentals and skills and emphasize team work and fun. Ten week program
with games once a week. Shirt. shorts, and trophy provided to participants. Volunteer coaches are
utilized and Recreation Department staff officiate league games. Reduced fee reflects $5.00
discount for additional child in same family.
Revenue
225 participants x $64 each
15 participants x $59 each
Expenditures
Coaches Training
Senior Leader
8 hrs x $8.52 hr
Skills Dav
Senior Leader
5hrs x$8.52hr
Leader
Draft
5hrs x$7.33hr
Senior Leader
4hrs x$8.52hr
Total Revenue:
Practices/Set-up
Senior Leader
Officials 12 wks x 5 days x 5 hrs/day x $8.52 hr
Senior Leader
10 wks x 13 hrs x $8.52 hr
Leader
10 wks x 13 hrs x $7.33 hr
Scorer
Worker
1O wks; x13hrs x$6.18
$14.400
885'
$15,285
68
43
37
34
2,556
1,108
953
803
Total Expenditures: $5,602
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31, 1999
Page 1 l
Youth Indoor Soccer - Lorbeer Middle School/Boys and Girls 4-9 years
League is designed to teach and enhance soccer skills in a fun and recreational atmosphere. Eight
week league format with games once a week consisting of a half hour of instruction on fundamentals
followed by 45 minutes of game play coached by staff: Shirt, shorts. and trophy provided to
participants. Reduced fee reflects $5.00 discount for additional child in same family.
Revenue
130 participants x $64 each
10 participants x $59 each
Expenditures
Coaches/Staff Training
Professional Trainer
Senior Leader
2 staff x 6 hrs x $8.52 hr
Leader
2 staff x 6 hrs x $7.33 hr
Worker
2 staff x 6 hrs x $6.18 hr
Skills Day/Player Draft
Senior Leader
2 staff x 6 hrs x $8.52 hr
Leader
2 staff x 6 hrs x $7.33 hr
Worker
2 staff x 6 hrs x $6.18 hr
Coaches/Officials/Scorekeeper
Senior Leader
8wks x8.5hrs x$8.52hr
Leader
$8.320
590
Total Revenue: $8,910
3 staff x 8 wks x 8.5 hrs x $7.33 hr
Worker
2 staff x 8 wks x 8.5 hrs x $6.18 hr
$200
102
88
75
102
88
74
580
1,495
841
Total Expenditures: S3,645
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31. 1999
Page 12
Youth Track and Field - Diamond Bar High School/Boys and Girls 7-15 vears
Provide participants with the opportunity to compete in events that include shot put: softball throw:
50. 100, 200. 400, and 800 meter run: and a team 400 meter relay. Participants have a chance to
qualify for Southern California Municipal Athletic Federation (SCMAF) track and field.
championships. First through fourth place ribbons are awarded.
Revenue
450 participants x $7 each
SGVMAA and SCMAF Championships
200 participants x $5.00 each
Total Revenue:
Expenditures
Starter (contract)
Announcer (contract)
Specialist
10 hrs x $15.25 hr
Senior Leader
Leader
2 staff x 10 hrs x $8.52 hr
15 staff x 10 hrs x $7.33 hr
SGVMAA .and SCMAF Track Meet
Senior Leader
2 staff x 2 meets x 10 hrs x $8.52 hr
Recreation Coordinator
Leader
10 hrs x 2 meets x $10.45 hr
10 his x 2 meets x $7.33 hr
SVGMAA Track Meet Fee
$3.150
1.000
$4,150
$ 150
100
153
175
1,100
341
209
147
500
Total Expenditures: $2,871
- Heritage Community Center and Pantera Park/Boys and Girls 3-5 years
Supervise and staff a five day a week morning and afternoon program at Heritage and a three day
a week morning and two afternoons at Pantera for preschoolers. Program is designed to offer
children the opportunity to gain knowledge and experience, of life, through organized recreational
activities. Social, emotional, physical, and intellectual skills are emphasized.
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31. 1999
Paee 13
Tiny Tots
Fall Session - 12 weeks/September 8 -December 4. 1998
Revenue
Heritaee
40 participants x $246 (3 days - M/W/F mornings and afternoons)
$9.840
40 participants x $174 (2 days - T/Th mornings and afternoons)
6.960
Total Revenue:
$16,800
Pantera
20 participants x $246 (3 days/MWF mornings and afternoons)
$4.920
20 participants x $174 (2 days/MW mornings and afternoons)
3.480
Total Revenue: $8,400
Winter Break - 2 weeks/December 7-11 and December 14-18. 1998
Revenue
Heritage
20 participants x $35 x 2 wks $1,400
Total Revenue: $1,400
Pantera
20 participants x 35 x 2 wks $1,400
Total Revenue: $1,400
Winter Session - 11 weeks/January 4 -March 19, 1999
Revenue
Heritage.
40 participants x $231 (3 days - M/W/F mornings and afternoons)
$9,240
40 participants x $154 (2 days - T/Th mornings and afternoons)
6,160
Total Revenue:
$15,400
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31, 1999
Paee 14
Tiny Tots Winter Session -1 I weeks/January 4 -March 19. 1999 (cont)
Pantera
20 participants x $231 (3 days/MWF mornings and afternoons) $4.620
20 participants x $154 (2 days/MW mornings and afternoons) 3.080
Total Revenue: $7,700
S ring Sessoon - 10 weeks/March 29 -June 11. 1999
Revenue
40 participants x $210 (3 days - M/W/F mornings and afternoons) $8.400
40 participants x $140 (2 days - T/Th mornings and afternoons) 5.600
Total Revenue: $14,000
Pantera
20 participants x $210 (3 days/MWF mornings and afternoons) $4.200
20 participants x $140 (2 days/MW mornings and afternoons) 2,800
Total Revenue: $7,000
Summer Session - 9 weeks/June 21 -August 20. 1999
Revenue
Heritaee
40 participants x $182 (3 days - M/W/F mornings and afternoons) $7.280
40 participants x $126 (2 days - T/Th mornings and afternoons) 5,040
Total Revenue: $12,320
Pantera
20 participants x $182 (3 days/MWF mornings and afternoons) $3.640
20 participants x $126 (2 days/MW mornings and afternoons) 2,520
Total Revenue: $6,160
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31, 1999
Page 15
Tiny Tots - (cont)
Expenditures
CS Specialist - Administrative
6 hrs/wk x $14.54 hr x 52 wks
Senior Leader
30 hrs/wk x $9.54 hr x 49 wks
Leader
2 staff x 19 hrs/wk x $7.69 hr x 49 wks
CS Specialist - Administrative
6 hrs/wk x $14.54/hr x 52 wks
Senior Leader
19 hrsiwk x $8.52 hr x 49 wks
Leader
19 hrs/wk x $7.33 hr x 49 wks
Total Expenditures:
Total Expenditures:
$4.537
14.024
14.319
$32,880
$4,537
7,932
6,824
$19,293
Summer Damn - Sycamore Canyon Park/Boys and Girls 6-12 years
Program is designed to involve children in a fun. active., educational, and safe environment. Options
are available for attendance with two alternative daily time schedules and payment opportunities.
Weekly community trips and excursions, to major amusement parks, are offered once a week.
Revenue
Extended Day
15 children x 10 wks x $109 each
Regular Day
35 children x 10 wks x $89 each
Total Revenue:
Expenditures
Program Set-up
Coordinator
80 hrs x $10.83 hr
$16,350
31,150
$47,500
$866
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31. 1999
Page 16
DayCamo (cont)
Expenditures (cont)
Camp Set-up
Coordinator
6.304
3 hrs x $10.83 hr
Senior Leader
33
2 staff x 3 hrs x $8.52 hr
50
Leader
70
2 staff x 3 hrs x $7.33 hr
44
Worker
3 hrs x $6.04 hr
18
Camp Staff
Coordinator
102
43 hrs/wk x 10 wks x $10.83 hr
4,657
Senior Leader
88
2 staff x 43 hrs/wk x 10 wks x $8.52 hr
7,327
Leader
36
2 staff x 43 hrs/wk x 10 wks x $7.33 hr
6.304
Worker
2 staff x28 hrs/wk x 10 wks x $6.04 hr
3.382
Lifeguard/beach trip
10 hrs x $7.02 hr
70
Camp/Tear Down
Coordinator
6 hrs x $10.83 hr
65
Senior Leader
2 staff x 6 hrs x $8.52 hr
102
Leader
2 staff x 6 hrs x $7.33 hr
88
Worker
6 hrs x $6.04 hr
36
First Aid/CPR Training
800
Total Expenditures: $23,843
Y outh Excursions
Youth excursions will be incorporated into the Summer Day Camp program utilizing summer day
camp staff to reduce costs. These trips will be open to the public and will be taken once per week
to major amusement sites such as Disneyland, Wild Rivers, Universal Studios, Magic Mountain, etc.
Staff costs for youth excursions are included in day camp expenditures.
Revenue
10 participants x 10 excursions x $25 each
$2.500
Total Revenue: $2,500
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31, 1999
Page 17
Participant Estimates:
Excursions: 210
Leadership TrainingNolunteer: 10-15
Teen Excursion/Movie Nights - Sycamore Canvon Park
Program to present opportunity for teens of community to get together for recreational activities and
fun. Day camp staff will be utilized to run program.
Revenue
35 participants x 2 movie nights x $5/each
Expenditures
Senior Leader
2 staff x 2 nights x 2 hrs x $8.52 hr
Leader
2 staff x 2 nights x 2 hrs x $7.33
$350
Total Revenue: $350
$68
59
Total Expenditures: $127
Teen Excursion/M a nature Golf - Speed Zone,Puente Hills
Revenue
40 participants x $10 each
Expenditures
Miniature Golf
40 participants x $6
Senior Leader
2 staff x 2 hrs x $8.52 hr
Leader
2 leaders x 2 hrs x $7.33 hr
$400
Total Revenue: $400
$240
34
29
Total Expenditures: $303
Diamond Bar Recreation Services Proposal - September 1. 1998 - August 31. 1999
Pase 18
Teen Excursion/Swim Party - Brea Plunge
Revenue
25 participants x $10 each
Expenditures
Senior Leader
2 staff x 2 hrs x $8.52 hr
Leader
2 staff x 2 hrs x $7.33 hr
Assistant Pool Manager
2 hrs x $10.98 hr
Lifeguard
2 staff x 2 hrs x $7.02 hr
$250
Total Revenue: $250
$34
29
III
28
Total Expenditures: $113
Teen Excursion/Beach Bonfire - Huntington Beach
Revenue
30 participants x $10 each
Expenditures
Coordinator
4 hrs x $10.83 hr
Senior Leader
2 staff x 4 hrs x $8.52 hr
Leader
4hrs x$7.33hr
$300
Total Revenue: $300
$43
M.-
29
Total Expenditures: $140
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31. 1999
Page 19
Teen Overnite CamF2M - Sycamore Canyon Park
Revenue
50 participants x $20 each
Expenditures
Coordinator
16hrs x$10.83
Senior Leader
2 staff x 16 hrs x $8.52 hr
Leader
2 staff x 16 hrs x $7.33 hr
$1.000
Total Revenue: $1,000
$173
273
235
Total Expenditures: $681
Leadership TrainingNolunteen Program - 13-15 years/support summer programs
Pilot leadership training program for boys and girls ages 13 through 15 interested in receiving work
experience and training in recreation. Volunteens will be assigned as aides to summer day camp
( maximum of 5), youth baseball ( maximum of 5). tiny tots (maximum of 2). and concerts in the park
( maximum of 2) programs. Total number of volunteens in program could range from 10-15.
Revenue
Raffle at Anniversary Celebration
Ride Operation at Anniversary Celebration
Expenditures
Recreation Coordinator (program set up)
40 hrs x $10.83 hr
Recreation Coordinator (on-site supervisory)
5 hrs/wk x 10 wks x $10.83 hr
$ 350
300
Total Revenue: $650
$433
542
Total Expenditures: $975
Diamond Bar Recreation Services Proposal - September 1, 1998 - August 31, 1999
Page 20
Concerts in the Park Support S.talff - Sycamore Canyon Park
Support staff provided to assist in set up and tear down of site.. Staff provides customer service.
monitors parking and concert areas, hands out flyers, and crowd control.
Expenditures
Program Set-up/Tear Down
Senior Leader
2 staff x 1 hr x 9 concerts x $8.52 hr $154
Concert Staff
Senior Leader
3 staff 4 hrs x 9 concerts x $8.52 hr 920
Leader
4 hrs x 9 concerts x $7.33 hr 264
Worker
4 hrs x 9 concerts x $6.04 hr 218
Total Expenditures: $1,556
Tenth Anniversary Birthday Celebration
Recreation Supervisor will be on celebration committee. A separate decision package will be
submitted when staffing needs are determined.
Marketing Plan
Among the many opportunities to market and promote the Recreation Contract Programs, the
following resources will be utilized to gain the optimum participation from the community:
• Quarterly promotion through City of Diamond Bar newsletter.
• News releases to local newspapers including the San Gabriel Valley Tribune, Highland,
Diamond Bar 91765 and 91789, Windmill, Los Angeles Times. Inland Valley Bulletin,
community PTSA newsletter.
• Flyer and brochure distribution through Pomona Valley School District, Walnut Valley
School District, private schools, local businesses, service clubs, Chamber of Commerce,
Home Owner's Associations, and Los Angeles County Library.
• Direct mail to past participants of programs and current interest lists.
• Community service announcements through Century Cable.
• Distribution of program information at all special events.
• Program information packets distributed through Chamber of Commerce businesses
targeting larger employee populations.
• Promote programs and services at local colleges, job fairs, community relations activities,
etc.
• Promotional information included with registration receipt mailings.
Diamond Bar Recreation Services Equipment/Supplies List - September 1, 1998 - August 31. 1999
Pie 21
City of Diamond Bar
Budget 1998-1999
Equipment/Supplies List
Adult Basketball - 54 Teams
Basketballs - 3 @ $80 $240
First aid 40
Awards - 12 @ $8.75 x 3 divisions x 3 leagues 945
Trophies - 6 a $15 x 3 leagues 270
SCMAF team registration - 48 @ $7 336
Staff shirts - 2 @ $10 20
Staff sweatshirts - 2 @ $12 24
Subtotal: $1,875
Adult Coed Volleyball --24 Teams
$814
Volleyballs - 2 @ $50
$100
First aid
40
Awards - 12 @ $8.75 x 4 leagues
420
Trophies - 2 @$15 x 4 leagues
120
SCMAF team registration - 16 @ $7
112
Staff shirt - 1 @ $10
10
Staff sweatshirt - I @ $12
12
Subtotal:
$814
Adult Softball - 72 Teams
40
Softballs - 10'@ $4.50 x 44 weeks
$1,980
Awards - 16 @ $8.75 x 5 divisions x 4 leagues
2,800
Bases
420
Chalk - 32 bags x $5.50/bag
176
Trophies - 6 @ $15 x 4 leagues
360
First aid
40
SCMAF team registration - 72 (a, $7
504
Staff shirts - 2 @ $10
20
Staff sweatshirts - 2 @ $12
24
Subtotal: $6,324
Soccer balls - 2 @ $30
$60
First aid
40
Awards - 18 @ $8.75 x 1 league
158
Trophies - 2 @ $15
30
SCMAF team registration - 8 @ $7
56
Staff shirt - 1 @ $10
10
Staff Sweatshirt - 1 @ $12
12
Subtotal: $366
Adult Sports Total: $9,379
Diamond Bar Recreation Services Equipment/Supplies List - September 1, 1998 - August 31. 1999
Page 22
Youth Baseball/Paul C• Grow - 242 Participants
$98
Baseballs - 19 dozen @ $25
$475
Shirts - 308 @ $6
1.848
Hats - 368 @. $5.75
2.116
Equipment - (bats. bags, pvc piping)
600
Chalk - 18 bags x $5.50/bag
99
First aid
50
Trophies - 264 (a, $3.50. 44 (a) $5.25
1.155
Fingerprinting - 34 (_a). $35
1.190
Staff shirts - 10 @ $10
100
Staff sweatshirts - 7 at $12
84
Subtotal:
$7,717
Youth Baseball/Heritage Park - 190 Participants
$98
Baseballs - 25 dozen @ $31
$775
Shirts - 308 @ $6.25
1.925
Hats - 368 @ $5.75
2.116
Equipment - (bats, bags, catcher's. equipment)
600
Chalk - 22 bags x $5.50/bag
121
First aid
50
Trophies - 204 @ $3.50.44 @. $5.25
945
Fingerprinting - 38 @ $35 x
1330
Subtotal:
$7,862
Youth Basketball - 240 Participants
Basketballs - 15 (& $5.25
$79
Shirts - 240 (a $6
1,440
Shorts - 240 @. $6.25
1.500
Trophies - 240 (a-$31.50. 48 @ $5.75
1,116
Equipment
210
Portable hoops - 2
3,000
First aid
40
Fingerprinting 48 (a' $35
1,680
Staff shirts - 3 @ $10
30
Staff sweatshirts - 3 @ $12
36
Subtotal: $9,131
Soccer balls - 4 @ $24.50
$98
Mini soccer goals (one time start up cost)
600
Shirts - 140 @ $6
840
Shorts - 140 @ $5
700
Trophies - 140 @ $4
560
First aid
40
Equipment
100
Staff shirts - 6 @ $10
60
Staff sweatshirts - 6 @ $12
36
Subtotal: $3,034
Diamond Bar Recreation Services Equipment/Supplies List - September 1. 1998 - August 31. 1999
lie 23
Youth Track and Field Meet - 400 Participants
Ribbons - 180 x 2 Ord and 4`" place) x $0.30 $108
Ribbons - 500 participant x $0.30 150
Medals - 180 (1 "-2'd place) x 2 x $1.75 630
Misc Equipment 100
Staff shirts - 10 @ $10 100
Sound equipment rental 500
Subtotal: $1,588
Youth Sports Total: $29.332
Tiny Jots Equipment/Supplies
Equipment 2.400
Supplies - $560/session x 4 sessions 4,480
Supplies - $280/holiday workshop x 2 workshops x 2 1,120
Tinv Tot Total: $8,000
Arts/Crafts Supplies
$1,700
Durable Equipment
750
Consumable Supplies
750
Staff Training
250
Water Cooler/Water
400
Staff shirts - 18 @ $10
180
Staff sweatshirts - 6 @ $12
75
Transportation (bus for excursions)
5,000
Admissions to major and minor excursions
12,000
Day Camp Total: $21,105
Teen Excursions
Consumables $420
Teen Excursions Total: $420
Volunteen Consumables/Stipends
Consumables $500
60 hrs x # volunteens = $55 each
90 hrs x # volunteens = $80 each
120 hrs x # volunteens = $100 each
Maximum 15 x $100 1500
Volunteen Total: $2,000
Diamond Bar Recreation Services Equipment/Supplies List - September 1. 1998 - August 31. 1999
Page 24
Office Equipment/Supplies
Computer (P200 mid tower. 32 MB RAM. 1.44 floppy $2.000
drive. mouse w/pad-3 button. 15" SVGA monitor.
2.1 GB hard drive. CD Rom. internal tape backup.
internal fax modem )3.6. enhanced keyboard)
Windows `95 or higher 150
Microsoft Office for Windows `95 500
HP Fax ink cartridges 300
Miscellenous 500
Office Equipment/Supplies Total: $3,450
Miscellaneous
Easy ups - 2 x $500/ea (for use at day camp. track meet, adult softball) $1,000
Total: $1,000
Diamond Bar Recreation Services Decision Package - September 1. 1998 -August 31. 1999
FAMILY NIGHT ON THE FAIRWAYS -Diamond Bar Golf Course/8 years and older
This event will be held in conjunction with the City of Yorba Linda. The expenditures will be split
between the two cities and dependent upon the percent of participants from each city (ie: 60% of the
participants from Diamond Bar equals 60% of the expenditures we will be responsible for.) .
The decision packet is based on the assumption that 50% of the participants will be from Diamond Bar.
BROCHURE DESCRIPTION:
"Looking for something fun and different to do as a family or foursome? We have the event for
you! Nine holes of golf in the DARK. Yes, the dark! With special glow in the dark golf balls
(provided for you) and fairways lined with light sticks, even the non -golfer will have fun. For the
more experienced golf fanatic, we will also be hosting a `closest to the pin' competition. Prizes
will be awarded. This will be a shot gun start and the event should not exceed 3 hours. You
must pre -register by Friday, October 161. No registration will be taken on the day of the event.
All participants under age 18 MUST have a parent or guardian enrolled in the program with
them. Carts will be provided. Space is limited so register early".
LOCATION: Diamond Bar Golf Course
8 -Adult Friday October 23 7:00 - 10:00 PM $25/person
REVENUE:
Maximum 24 participants X $25.00 = $600.00
EXPENDIT
Staff: (1 Coordinator& 1 Leader) $108.96
$7.33 X 6 hours = $43.98
$10.83 X 6 hours = $64.98
Green Fees: $14.50 X 24. participants = $348.00
Glow Balls: $6.00 X 48 (2 per participant)= $288.00
Light Sticks: $2.50 X 50 = $125.00
Awards: $10.00 X 6 = $ 60.00
Staff Expenditure: $ 108.96
Equipment Expenditure: $ 821.00
Expenditure Sub -Total: S 929.96
Contract 22%: $ 204.59
Expenditure Total: $1,134.55
Revenue: S 600.00
*Donation: S 534.55
Totals: $ 0.00
*NOTE. As of August 12, 1998, $200.00 in donation has already been received
Diamond Bar Recreation Services Decision Package - September 1, 1998 -August 31. 1999
Two busses to Rose Parade. Two volunteers will be needed to support staff and two tables and a
coffee warmer provided at City Hall.
Revenue
94 participants x $55 each
Expenditures
Senior Leader
2 staff x 9 hrs x $8.58
Consumables
$5,170
Total Revenue: $5,170
$155
100
Subtotal: $255
22% Overhead: 56
Total Expenditures: $311
Diamond Bar Recreation Services Decision Package - September 1, 1998 -August 31, 1999
Kids Play Days - boys and girls 3-5 years
Program format 9:30 am -2:30 pm. Children make crafts, socialize with friends, play games and
activities. and have lunch while parent has a day off.
Revenue
22 participants x $16
Expenditures
Promotion/Flyers/Marketing
Specialist
$14.54 hr x 4 hrs
Staff
Specialist
$14.54 hr x 2 hrs
Senior Leader
$8.36 hr x 7 hrs
Leader
$7.35 hr x 7 hrs
Supplies
Total Revenue:
Subtotal:
22% Overhead:
Total Expenditures:.
$352
$352
$58
29
59
51
80
$277
-61
$338
Diamond Bar Recreation Services Decision Package - September 1, 1998 -August 31. 1999
Boredom Busters - boys and girls 7-11 years
Program format 9:30 am -2:30 pm. Children make crafts, socialize with friends. play games and
activities. and have lunch while parent has a day off.
Revenue
22 participants x $16
Expenditures
Promotion/Flyers/Marketing
Specialist
$14.54 hr x 4 firs
Staff
Specialist
$14.54 hr x 2 hrs
Senior Leader
$8.36 hr x 7 hrs
Leader
$7.35 hr x 7 hrs
Supplies
$352
Total Revenue: $352
$58
29
59
51
80
Subtotal: $277
22% Overhead: 61
Total Expenditures: $338
Diamond Bar Recreation Services Decision Package - September 1, 1998 -August 31, 1999
Breakfast with Santa
Revenue
75 adults @ $10/each
$750
75 children @ $8/each
600
Total Revenue:
$1,350
Expenditures
Senior Leader
208
6 hrs x $8,36 hr
$50
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Expenditures
Senior Leader
6 hrs x $8.36 hr
$50
Leader
6hrs x$7.35hr
44
Specialist
15 hrs x $13.84 hr
208
Table decorations (one time cost)
150
Breakfast
80 participants x $7 each
560
Santa Visit
50
Total Expenditures: S1,062
22% Overhead: 234
Grand Total: $1,296
Diamond Bar Recreation Services Decision Package - September 1, 1998 -August 31. 1999
Name of Activity: Pirates in the Park
Location of Activity: Sycamore Canyon Park
Date of Activity: April 15. 1998
Time and Duration: 2:00 pm -4:00 pm/2 hr. (plus 1 112 hrs. set-up)
Ages of Participants: 6-10 yrs. old
Fee: $5/1 meeting
min./max.: 20-70 participants
Description: This an activity that would provide kids from the community with
an opportunity to be involved in an adventure filled with games
and fun. There will be a treasure hunt where kids attempt to find
the hidden treasure through the use of clues made by staff. There
will be a water balloon fight & a slip n' slide. "Capture the Flag"
and "Quick Draw" are also some of the activities to be conducted.
Certificates will be handed out to 1 st, 2nd, and 3rd places.
Revenue
70 participants x $5 $350
Expenditures:
Staffing Costs: Sr. ldr @, 8.58 x 6 hrs. $51
(Yorba Linda for equipment pick-up and return,
Purchase time for supplies)
2 ldrs @ 7.35 x 4 hrs. $59
2 workers @ 5.94 x 4 hrs $48
Staff expenditures: $158
Supply Needs/Costs: Slip n' Slide (borrow)
cardboard (borrow)
boxes for capture the flag (borrow)
water guns (borrow or purchase) $40
walkie talkies (borrow)
2 shovels (borrow)
2 bags of gold covered rocks (borrow or make)
hammers/nails
maps -to treasure (staff)
dye for quick draw (purchase) $40
sand bags (borrow)
H2O balloons (purchase) $30
Supply Expenditures $110
Subtotal' $268
+ 22% overhead: $59
Total Cost of Program: $327
Diamond Bar Recreation Services Decision Package - September 1. 1998 -August 31. 1999
Name of Activity: Gladiator Night/Day
Location of Activity: Heritage Park/Sycamore Canyon Park
Date of Activity: Easter Break/Christmas Vacation
Time/Duration: 4 hrs. (I hr. set up time)
Ages of Participants: 7-12 yrs. of age
Fee: $7/1 meeting
min./max.: 40 min.
Description: Event to be held during Easter break or Christmas vacation. Kids
participate in a variety of activities. Such activities include a
jousting competition, an obstacle course (called the eliminator), a
chicken fight, power ball, the Gauntlet, and Dog Bone. All
activities give the participants the chance to compete against other
kids and staff in a friendly competition.
Revenue
40 participants x $7 $280
Expenditures:
Staffing Costs: spclst @ $14.54 x 6 hrs $87
sr. ldr. @ $8.58 x 6 hrs $ 5 1
(equipment pick-up and return)
2 wrkrs @ $5.94 x 4 hrs $48
Staff expenditures $186
Supply needs/costs: gymnastics mats (borrow)
stage props triangles (borrow)
tennis balls
towels
2 joust poles (borrow or make)
cones
2 milk crates
bat
stop watches/score clock (borrow)
bull horn (borrow)
Supplies expenditures $0
Subtotal $186
+22% overhead $41
Total Cost of Program $227
Diamond Bar Recreation Services Decision Package - September 1, 1998 -August 31 1999
Name of Activity: Wild Wild West
Location of Activity: Svcamore Canyon Park
Date of Activity: Summer of 1998
Time/Duration:
12:00 pm -3:00 pm/5 hrs. (2 hrs. set-up time)
Ages of Participants:
7-12 yrs. of age
Fee:
$7/1 meeting
min./max.:
20-60 participants
Description:
A 3 hr. summer activity for kids involving a variety of activities.
Kids would- participate in various games such as a treasure hunt,
2 shovels (borrow)
water pistol and balloon fight, a quick draw competition, and
capture the flag. The treasure hunt gives kids a challenge to search
for the hidden treasure through the use of clues (staff makes).
H2O balloons
Capture the flag involves two teams on opposite ends competing to
$40
capture a flag. Water pistols are used to eliminate participants
from each team. The quick draw competition will be held in
sand bags (borrow)
tournament fashion where kids attempt to shoot their competitor
before being shot (dye is used in the water pistols). Certificates
(borrow or make)
will be handed out to 1 st, 2nd, and 3rd place.
Revenue
supply expenditures
60 participants x S7
$420
Expenditures:
Staffing Cost: sr.ldr @8.58 x 8 hrs $69
(Yorbal Linda for equip. pick-up and return, set-up time)
2 ldrs, 7.35 x 5 hrs $74
2 wrkrs @ 5.94 x 5 hrs $59
Staff expenditures
$202
Supply needs/cost: slip n' slide (borrow)
water pistols'
$40
walkie talkies (borrow)
2 shovels (borrow)
hammers/nails
H2O balloons
$40
Dve for quick draw
$30
sand bags (borrow)
2 bags of gold covered rocks
(borrow or make)
supply expenditures
$110
Subtotal
$212
+22 % overhead
$69
Total Cost of Program:
$381
Diamond Bar Recreation Services Decision Package - September 1, 1998 -August 31, 1999
Name of Activity: Tri -city Basketball Tournament
Location of Activity: Brea Community Center/Yorba Linda Gymnasium, Diamond Bar HS
Date of Activity: To Be Determined
Time/Duration: l or 2 day tournament
Ages of Participants: 16+
Fee: per team/to be determined
min./max.: To Be Determined
Description: The proposal for this special event is not complete. Tournament will
only be open to teams involved with the Cities of Diamond Bar, Brea, or
Yorba Linda. Tournament classifications will include D. D+, and C
levels of competition. Teams will be guaranteed two games and
individual awards will be given to 1 st and 2nd place teams in each
division. Currently in initial stages of planning. Once tournament site is
determined, the min/max number of teams, team fees, staffing and supply
expenditures can be determined.
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CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. Z
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 15, 1998 REPORT DATE: December 9, 1998
FROM: City Manager
TITLE: Extension of contract for vendor services.
SUMMARY: Under current purchasing guidelines, it is necessary to seek City Council approval when awarding a
vendor contracts for products/services above $10,000. Since the City of Diamond Bar previously awarded the City of
Brea a contract for recreation services in the amount of $518,357.00, any additional services rendered by the City of
Brea, for any purpose, must also be authorized.
RECOMMENDATION: It is recommended that the City Council authorize an additional $4,800.00 to the City of Brea
for information technology technical support.
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed
_ Yes
X No
by the City Attorney?
2.
Does the report require a majority vote?
X Yes
_ No
3.
Has environmental impact been assessed?
(N/A) _ Yes
_ No
4.
Has the report been reviewed by a Commission?
(N/A) _ Yes
_ No
Which Commission?
5.
Are other departments affected by the report?
X Yes
_ No
Disruption of computer systems could affect all divisions.
REVIEWED BY:
N44,4�o'/
Terren L. Belan
Iq
City Manager
DEPARTMENT HEAD:
Mi e Nelso
Communicat ns and Marketing Director
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO c t
TO: Honorable Mayor and Council Members
MEETING DATE: December 9, 1998 REPORT DATE: December 15, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: "Resolution No 98 A Resolution of the City Council of the City of
Diamond Bar Authorizing Code Enforcement Officers of the City of Diamond Bar to Enforce
City Parking Regulations"
SUMMARY: The City Council has reviewed the Off -Site Parking Task Force
Recommendations during a Study Session and Town Hall Meeting. The Task Force's
Motion 1 was to increase the enforcement of the existing Diamond Bar Municipal Code
parking violations. Staff recommended various options to increase the enforcement of the
parking regulation. Based upon the City Council review of Motion One, Staff was directed
to develop the necessary authorization to allow the Code Enforcement Officer to issue
municipal code parking citations, develop the cost estimate to provide an overtime Los
Angeles County Deputy Sheriff, on a quarterly basis, to work during the evening and night
to issue traffic citation throughout the community, and to develop a volunteer Code
Enforcement Officer, effort to assist in the parking enforcement.
RECOMMENDATION: It is recommended that the City Council approve: (a) "Resolution
No 98 A Resolution of the City Council of the City of Diamond Bar Authorizing Code
Enforcement Officers of the City of Diamond Bar to Enforce City Parking Regulations" ; (b)
authorize the expenditure of $830 for the remainder of the Fiscal Year for quarterly
enforcement of parking citations for an overtime Deputy Sheriff; and (c) direct staff to
implement a volunteer Code Enforcement Officer program to assist in the enforcement of
parking regulations.
LIST OF ATTACHMENTS: X Staff Report —Public Hearing Notification
X Resolution(s) _ Bid Specification
— Ordinance(s) _ Other:
_ Agreement(s)
EXTERNAL DISTRIBUTION: Los Angeles County Sheriffs Department
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been
X Yes
No
reviewed by the City Attorney?
_
2.
Does the report require a majority vote?
X Yes
No
3.
Has environmental impact been assessed?
N/A Yes
No
4.
Has the report been reviewed by a Commission?
_
N/A Yes
_
No
5.
Are other departments affected by the report?
_
X Yes
_
No
REVIEWED BY:
J(4-t�
Terrence L.
C:er Imes DeStef no Kellee A. Fritzal
City Manag Deputy City Manager Assistant to City Manager
CITY COUNCIL REPORT
MEETING DATE: December 15, 1998 Agenda No.
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manger
SUBJECT: "Resolution No 98 A Resolution of the City Council of the City of
Diamond Bar Authorizing Code Enforcement Officers of the City of
Diamond Bar to Enforce City Parking Regulations"
ISSUE STATEMENT
Should the City Council increase the enforcement of parking regulations?
RECOMMENDATION
It is recommended that the City Council approve: (a) "Resolution No 98 A
Resolution of the City Council of the City of Diamond Bar Authorizing Code
Enforcement Officers of the City of Diamond Bar to Enforce City Parking Regulations";
(b) authorize the expenditure of $830 for the remainder of the Fiscal Year for quarterly
enforcement of parking citations for an overtime Deputy Sheriff; and (c) direct staff to
implement a volunteer program for Code Enforcement Officers to assist in the
enforcement of parking regulations.
FINANCIAL SUMMARY
The fiscal impact of the recommendations are as follows: (a) no fiscal impact, would be
added to the positions, job responsibilities; (b) The overtime expenditure of $830 would
be budgeted from the State COPS revenue; (c) the estimated fiscal impact for a ten
(10) member volunteer group consisting of a vehicle ($15,000), uniforms ($1,800),
training($ 1, 000), for a total estimate of $17,800. It is proposed that the increase in the
issuance of parking citations will offset the expenditures.
BACKGROUND/DISCUSSION
The City Council established an Off -Site Parking Task Force in December, 1997. The
Task Force presented their recommendations to the City Council on July 21, 1998. The
City Council has reviewed the motions of the Task Force at a Study Session on
September 1, 1998 and Town Hall Meeting on November 7, 1998.
The Task Force's Motion 1 was to increase the level of enforcement of the current City
parking regulations. Staff presented the City Council with six (6) options in increasing
Page Two
Increased Parking Enforcement
the level of enforcement. At the Town Hall Meeting the City Council directed Staff to
present the City Council with three actions: prepare the necessary paperwork to
authorize the classification of Code Enforcement Officer to issue parking citations;
develop the fiscal impact of creating quarterly overtime positions for Sheriffs
Department to enforce the parking regulations during the evening/night hours; and
develop a volunteer program to assist in the parking enforcement.
The attached Resolution authorizes the classification of Code Enforcement Officer to
issue parking citations for violations of the Diamond Bar Municipal Code. The
Resolution is for the classification of Code Enforcement Officer, part-time/full-time,
volunteer or paid. The City will need to provide the necessary training to the Code
Enforcement Officer to issue the citations. The citation will be the same as currently
issued by the Los Angeles County Sheriffs Department. The citations will be handled
in the same manner - citation issued with the required bail, Judicial Data Systems will
receive the ticket, the City will provide the Administrative Review if the citation is
contested (for citations issued by the City's Code Enforcement Officer), the City of La
Verne would still be the Hearing Officer, and the fee is paid, and administered by the
Judicial Data Systems. On the citations, it would be noted the ticket was issued by City
personnel.
The City Council directed staff to determine the cost of having an overtime slot for a
Sheriffs Deputy to provide nighttime (midnight to 7:00 a.m.) parking regulation
enforcement. The cost, for eight hours, including mileage and the liability insurance
would be $415.00. There are two quarters remaining in the Fiscal Year, to provide for
quarterly nighttime enforcement of the parking regulations, via a Sheriffs Deputy would
be $830.00.
The City Council desired to see a volunteer enforcement of parking regulations. Due to
the Los Angeles County Sheriffs Department not authorizing the Community Volunteer
Patrol to provide any parking enforcement, a new program would need to be formed.
The City would propose an Volunteer Code Enforcement Officer Program be
developed, the City would provide for a vehicle with City Logos, uniforms and the
necessary training. The Volunteer Code Enforcement Officers would perform the
enforcement of parking regulations on "off -hours", weekends and evenings.
RESOLUTION NO 98 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AUTHORIZING CODE ENFORCEMENT OFFICERS OF THE CITY OF DIAMOND
BAR TO ENFORCE CITY PARKING REGULATIONS
WHEREAS, Section 40200 of the California Vehicle Code authorizes the enforcement
of local parking regulations through civil penalties and parking citations; and
WHEREAS, Section 10.50.01 of the Diamond Bar Municipal Code provides that the
City may authorize its officers to issue parking citations.
NOW THEREFORE, BE IT RESOLVED, by the City Council of Diamond Bar as follows:
Section 1. The City Council hereby finds and determines that the public health, safety
and welfare will be best protected by authorizing Code Enforcement Officers of the City of
Diamond Bar to enforce parking regulations of the Diamond Bar Municipal Code.
Section 2. The City Council hereby authorizes any Code Enforcement Officer of the
City of Diamond Bar to enforce the provisions of Chapter 10.16 of Title 10 of the Diamond Bar
Municipal Code and to issue citations for violations of that Title, in accordance with California
Vehicle Code Section 40200 et sea. and Title 10 of the Diamond Bar Municipal Code.
PASSED, APPROVED AND ADOPTED this day of , 1998.
Mayor
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution No. 98- was duly and regularly passed and adopted by the City
Council of the City of Diamond Bar California, at its regular meeting held on the day of
, 1998 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
LYNDA BURGESS, City Clerk
City of Diamond Bar
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 15, 1998
REPORT DATE: December 10, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: Recommendation to Schedule on January 5, 1998, the First Reading of Ordinance
No. (98) "An Ordinance of The City of Diamond Bar Establishing a Parking Permit
Program."
SUMMARY: At the City Council Meeting on July 21, 1998 the Final Report and Recommendations of the
Off -Site Parking Task Force were forwarded to the City Council for review and discussion. This Ordinance
relates to the Task Force's Motion #5 to "Consider Dispensation/Permit Program for Parking Unattached
Trailers and Boats on City Streets for a Period of Twenty -Four Hours." After review of Motion 45 at the City
Council Work Study Session on September 1, 1998, and at the Town Hall Meeting on November 7, 1998, staff
recommends that the City Council consider this Ordinance to develop and administer Annual, Temporary, and
Twenty -Four Hour Parking Permits. The three permits would meet the diverse needs of the entire residential
community, including those residents who live in designated, restricted parking areas.
RECOMMENDATION: It is recommended that the City Council schedule the First Reading of
Ordinance No (98) "An Ordinance of the City of Diamond Bar
Establishing a Parking Permit Program."
LIST OF ATTACHMENTS: X Staff Report _Public Hearing Notification
_ Resolution(s) _ Bid Specification
_ Ordinance(s) X Other: Parking Permit Program
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed N/A
_Yes
—No
by the City Attorney?
2. Does the report require a majority vote?
X Yes
—No
3. Has environmental impact been assessed? N/A
—Yes
—No
4. Has the report been reviewed by a Commission? N/A
_ Yes
—No
5. Are other departments affected by the report?
_ Yes
X No
Report discussed with the following affected departments:
KhV1hWht) BY:
—'--fl 0,17
Terre ce elanger JVnes DeStefano
City Manager Deputy City Man
David Liu
Deputy Director of Public Works
MEETING DATE:
TO:
FROM:
SUBJECT:
ISSUE STATEMENT:
CITY COUNCIL REPORT
AGENDA NO.
December 15, 1998
Honorable Mayor and Members of the City Council
Terrence L. Belanger, City Manager
Recommendation to Schedule on January 5, 1998, the First Reading of
Ordinance No. (98) "An Ordinance of the City of Diamond Bar
Establishing a Parking Permit Program."
To meet the parking needs of the residential neighborhoods, a Parking Permit Program has been
developed.
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar schedule on
January 5, 1998 the First Reading of Ordinance No. _(98) "An Ordinance of the City of
Diamond Bar Establishing a Parking Permit Program."
FINANCIAL SUMMARY:
If the Parking Permit Program is implemented, it will be necessary for the City to purchase
permits and additional parking signs. Attachment "A" provides a visual idea of how the permits
will be designed. If the City were to purchase 1000 of each of the three permits, the fee would be
approximately $2,990. The fees for the permits will approximately be the following:
Permit Tyne of Permit Cost per 1000
Annual Plastic/mirror hanger $1.35 each = $1,350
Temporary Cardstock/mirror hanger $1.00 each = $1,000
24 Hour Sticker $.64 each = $640
Total $2,990
Additional parking signs are necessary in order to identify the streets, whereas, parking is
permitted with a permit. Specifically, the City would need to purchase 120 signs, which would
be placed underneath the existing signs. The signs, including installation, cost approximately
$50.00 each. Therefore, it would cost the City approximately $6,000 to properly identify the
areas, whereas, parking is permitted with a permit.
Page 2
Parking Permit Ordinance
December 15, 1998
It is intended that the cost of implementing the Parking Permit Program (permits, parking signs,
administrative costs) will be offset by the revenue generated from the applicant's fee for
obtaining a permit. It is suggested that the application fees be the following: Annual/$15.00;
Temporary/$10.00; and Twenty -Four Hour/$5.00. The Department of Community and
Development Services will administer the Parking Permit Program, which will entail the sale and
distribution of the permits and the recordkeeping duties.
BACKGROUND/DISCUSSION:
At the City Council Meeting on July 21, 1998 the Final Report and Recommendations of the
Off -Site Parking Task Force were forwarded to the City Council for review and discussion. This
Ordinance relates to the Task Force's Motion #5 to "Consider Dispensation/Permit Program for
Parking Unattached Trailers and Boats on City Streets for a Period of Twenty -Four Hours."
After review of Motion #5 at the City Council Work Study Session on September 1, 1998, and at
the Town Hall Meeting on November 7, 1998, staff recommends that the City Council consider
this Ordinance to administer Annual, Temporary, and Twenty -Four Hour Parking Permits. The
three permits would meet the diverse needs of the entire residential community, including those
residents who live in restricted parking areas.
Staff has developed the attached Parking Permit Application and Guidelines (Exhibit "B").
Within the Parking Permit Application and Guidelines the following definitions and criteria are
outlined for each permit: .
Annual Parkin Pg ermit
• Permit is for applicants who live on residential streets in specific designated areas, where
parking is restricted.
• The permit is for non-commercial and non -recreational vehicles.
• Resident must reside at the address for which the permit is being applied.
• Permit is valid for one year.
• A single family residence may purchase two permits; a multi -family residence unit may
purchase one permit.
• Fee for an Annual Parking Permit is Fifteen Dollars ($15.00)
• Permit will be of plastic material and must be affixed to the vehicle's rear-view mirror.
Temporary Parking Permit
Permit is for applicants who live on residential streets in specific designated areas, where
parking is restricted.
Applicant must either reside at the address for which the permit is being applied, or must be
visiting a resident at the address for which the permit is being applied.
Page 3
Parking Permit Ordinance
December 15, 1998
• Permit is valid for non-commercial and non -recreational vehicles.
• Permit is valid for twenty-four hours to five days.
• No limit to the number of permits, which may be issued.
• Fee for a Temporary Parking Permit is Ten Dollars ($10.00).
• Permit will be of card -stock material and must be affixed to the vehicle's rear-view mirror.
Twenty -Four Hour Parking Permit
• Permit is city-wide for applicants, who intend to park an unattached trailer or boat on
residential streets.
• Applicant must either reside at the address for which the permit is being applied, or must be
visiting a resident at the address for which the permit is being applied.
• Permit is valid for a period not to exceed twenty-four hours.
• No limit to the number of permits, which may be issued.
• Fee for a Twenty -Four Hour Parking Permit is Five Dollars ($5.00).
• Permit will be a sticker, which must be affixed to the port side of the bow (bumper).
The Twenty -Four Hour Parking Permit for unattached boats and trailers will be offered city-wide
to all residents. The Annual and Temporary permits will be available to individuals residing in
residential areas, where parking is restricted from 7 AM- 4PM on weekdays. Specifically,
residents, who live on the following streets, may apply for Annual and Temporary permits:
Fallowfield Drive
Pasco Court
Glenwick Street
Evergreen Springs Drive
Lost River Drive
Birch Hill Drive
Cazadero Place
Viento Verano Drive
Broken Arrow Drive
Tambo Place
Fernhollow Drive
Pathfinder Road
It is recommended that the First Reading of the Parking Permit Ordinance be scheduled for
January 5, 1998. It is intended that the Second Reading for the Parking Permit Ordinance be
scheduled with the Parking Permit Fee Schedule Resolution on January 19, 1999. Therefore,
staff will be authorized to implement the Parking Permit Program by March 1, 1999.
Prepared by: Anne M. Haraksin
Annual Parking Permit (Plastic)
�I_IlI1�I0NO BARS
PARKING PERMIT
0000
Month Yr.
Temporary Parking Permit (Cardstock)
TEMPORARY
PARKING PERMIT
0000
Valid from to
Issue Date: Issuer:
24 -Hour Parking Permit (Sticker)
\1)�1A OND I3.AUR
PARKING.PERMIT
0000
Valid on:
Issue Date:
Issuer:
CITY OF DL4MOND BAR
APPLICATION FOR PARKING PERMIT
Please return to Diamond Bar City Hall, 21660 East Copley, Suite 190, with cash, check or money
order for each permit (Annual/$15.00; Temporary/$10.00; 24 Hour/$5.00). The legal owner of the
non-commercial, non -recreational vehicle must either reside at or be a visitor at the address shown
on this form. All vehicles must have current license plates. This permit is revocable if the
conditions of the application are violated.
Permit (Please Check): New Renewal_ Replacement_
Name: Date:
Address: Phone No.:
Vehicle for Street Parking: License No.
Make of Car:
Year
Color
Type of Permit (Please Check): Annual Temporary24 Hour
Reason for Requesting this Permit: (Why Vehicle can't be Parked Off Street)
Statement to be Signed by Applicant: I Understand that
I . All garage and driveway space should be utilized for parking before issuance of a permit.
Garage uses, such as for furniture storage or recreation facilities, do not remove the duty of
the citizen to provide space for the number of cars for which the garage is intended.
2. If parking space is available at a later date, I must use it.
3. If 1 change my address or sell this vehicle, this permit becomes void.
4. If the permit is granted, the vehicle must be parked within 300 feet of my address.
5. The permit fee is non-refundable, if permit is not issued.
Signature of Applicant Date
For City Use Only:
Permit Begins On:
Date Paid:
Expires On:
Amount $
Permit Issued By: Permit No.:
PARKING PERMIT APPLICATION GUIDELINES
These instructions are being provided to assist you in filling out the application form correctly,
therefore, minimizing the processing time required to review your request. Incomplete or incorrect
information will result in significant delays in completing the review process and will likely result
in the denial of a parking permit.
INSTRUCTIONS
Permit - mark the appropriate box indicating whether this is a new permit, renewal of an existing
permit, or a replacement of a lost or damaged permit.
Applicant's Name - name of person requesting permit.
Date - date application is submitted for review.
Applicant's Address -residential address of person requesting permit (for an Annual Permit, the
permit will be assigned to this address only).
Phone No. - indicate telephone number where applicant can be reached during the day.
Vehicle License No. - indicate the vehicle's license number.
Vehicle Year - indicate the model year of the vehicle.
Vehicle Make - indicate the manufacturer of the vehicle to be permitted.
Vehicle Color - indicate the color of the vehicle to be permitted.
Type Of Permit - mark the appropriate box indicating whether this is an Annual, Temporary, or
Twenty -Four Hour Permit.
Reason For Requesting Permit - indicate why the vehicle cannot be parked off street.
Applicant's Signature/Date - the person applying for the permit must sign and date the form.
NOTICE
Applicant assumes responsibility for the accuracy of all information provided on the application and
compliance with all parking permit requirements. Should it be determined that any information is
incorrect or the permit requirements are being violated after permit(s) have been issued, the City may
suspend or revoke said permit(s). Applications which have not been completely filled out will be
returned to the applicant for completion prior to issuance of any permits.
2
DEFINITIONS
The following definitions have been developed to help clarify the intentions of the Parking Permit.
These definitions shall apply only to this policy and may not be consistent with similar definitions
in other City regulations.
APPLICANT
The person whose name appears on the parking permit application. For an Annual Parking
Permit, the applicant must be a resident of Diamond Bar, reside at the address shown on the
application, be in legal possession of the vehicle(s) for which a permit is being requested,
and be of legal age to operate the vehicle. For a Temporary and Twenty -Four Hour Permit,
the vehicle need not be registered to a resident of Diamond Bar.
APPROVED VEHICLE
Any non -recreational and non-commercial currently registered vehicle. The vehicle must
be in compliance with the most current California Vehicle Code requirements for operating
on public streets, and have as its primary function the transportation of people from place.
MULTIPLE FAMILY RESIDENCE
One or more structures containing a total of two or more dwelling units on a parcel of land
and which was designed for and intended for use by two or more families.
NON -ACCESSIBLE PARKING SPACE
Those parking areas which are designed and intended for the parking of vehicles but are not
actually available for parking due to actions by the property owner/tenant. Typically these
actions would include, among other things, the conversion of garage or carport space to other
uses, using the parking area for storage of goods or materials, construction of walls or fences
across parking areas, storage/parking of non -approved vehicles in such a manner that they
block access to other vacant parking spaces.
PARKING AREA
Those hard surface areas including garages, carports, driveways, and parking pads whose
primary design and intended use is a place for vehicles to park.
PERMIT OFFICER
A member of the City staff designated to coordinate the day to day activities of the program.
RECREATION VEHICLE
Any vehicle which is designed for and intended to be used primarily for recreational
purposes, or is being used for recreational purposes, including but not limited to such
vehicles as motor homes, camping trailers, boats, or any type of vehicle designed for
competitive racing.
SINGLE FAMILY RESIDENCE
A single structure containing one dwelling unit occupying a parcel of land and which was
designed for and intended to be used by one family.
STORED VEHICLE
Any vehicle which remains standing in one approved parking space for seventy-two (72)
hours or more without any evidence of being moved and providing some benefit to the
owner.
4
PERMITS
TYPES OF PERMITS
The Parking Permit Program has established the "Annual Permit", the "Temporary Permit", and the
"Twenty -Four Hour Permit" to provide a flexible permit process which serves the unique needs of
various parking situations. Anyone considering applying for a permit should review the permit
descriptions below, and determine the most appropriate permit to address their specific situation.
Applying for the wrong permit could result in a permit being declared null and void after it is issued.
If there are any questions regarding which type of permit is appropriate for a specific situation,
contact the Permit Officer, at (909) 396-5671.
ANNUAL PERMIT
The permit is for applicants who live on residential streets in specific designated areas, where
parking is restricted. The permit does not supersede parking restrictions on street sweeping days
and/or trash collection days. The annual permit is used to identify a vehicle which cannot park on
private property due to a parking area which is not sufficiently large enough to meet the property
owner/tenant's long term needs. This permit will be issued to the property based on the information
provided on the application. The parking permit must be affixed to any approved vehicle at that
address which is in compliance with all of the conditions and restrictions set forth in this manual.
To apply for a permit the property owner/tenant must fill out an application and submit it along with
the processing fee to the Permit Officer. The application will be evaluated for completeness and
accuracy of the information provided, and those found to be acceptable will be processed. Upon
completion of the processing, the permit will be mailed to the address on the application with
instructions regarding the display of the permit.
TEMPORARY PERMIT
The permit is for applicants who live on residential streets, or for applicants who are visiting
residents who live on residential streets, in specific designated areas, where parking is restricted.
The permit does not supersede parking restrictions on street sweeping days and/or trash collection
days. The Temporary Permit is used to identify a vehicle, which cannot park on private property due
to a temporary condition which does not allow the available parking area to meet the property
owner/tenant's needs. Typically, the Temporary Permit allows for use of the parking area when the
applicant has visitors, as storage for construction materials, replacement of parking area hard surface,
buying/selling of vehicles (transition from old to new vehicle), temporary storage of personal
belongings or vehicle repairs.
To apply for a permit, the property owner/tenant must fill out an application and submit it along with
the processing fee to the Permit Officer. The permit application will be evaluated for completeness
and accuracy of the information provided and those found to be acceptable will be processed. Upon
completion of the processing, a temporary permit (24 hours to 5 days) will be given to the applicant
5
with instructions regarding the display of the permit.
24-HOUR PERMIT
The parking of unattached trailers and boats is restricted citywide. Therefore, the Twenty -Four Hour
Parking Permit is for applicants who wish to park an unattached trailer or boat on the public street.
Typically, a Twenty -Four Hour Parking Permit allows for the loading/unloading of recreation
vehicles on any public street for a period not to exceed 24 hours. The permit does not supersede
parking restrictions on street sweeping days and/or trash collection days.
To apply for a permit, the property owner/tenant must fill out an application and submit it along with
the processing fee to the Permit Officer. The permit application will be evaluated for completeness
and accuracy of the information provided and those found to be acceptable will be processed. Upon
completion of the processing, a Twenty -Four Hour Parking Permit will be given to the applicant with
instructions regarding the display of the permit.
PERMIT PROCESS
Any person of legal age to operate a motor vehicle who is a resident of the City of Diamond Bar may
apply for an Annual Parking Permit. Any person of legal age to operate a motor vehicle who is
either a resident of the City of Diamond Bar or who is visiting a resident of the City of Diamond Bar,
may apply for a Temporary or Twenty -Four Hour Parking Permit. The applicant should evaluate
the different types of permits and complete an application form for the permit which meets their
specific need. The completed form along with the processing fee and any required deposit may be
hand delivered Monday -Friday between the hours of 5:00 a.m. to 5:00 p.m. to the Permit Officer in
the Public Works Division at the City of Diamond Bar, 21660 E. Copley Drive, Suite 190, Diamond
Bar, CA 91765.
All applications received will be evaluated for completeness and accuracy of the information related
to the type of permit requested. Those applications not found to be complete will be rejected and
the applicant informed of the reason(s) for the rejection. The applicant may submit a revised
application for re-evaluation.
When an application is determined to be complete, the permit(s) requested will be presented to the
applicant or mailed to the address to which it has been assigned. The Annual, Temporary, and
Twenty -Four Hour Parking Permits may be displayed on any vehicle at that address in accordance
with the established standards for displaying the permit. Proper placement and attachment of the
permit shall be the responsibility of the applicant. Failure to properly display the permit may result
in a citation being issued as specified in Ordinance # , Section
Should a permit be lost, stolen, damaged, or defaced during the period of time for which it was
issued, the original applicant may apply for a new permit. The applicant shall verify that the
information on the original application is still accurate or provide information regarding any changes
rel
in status. Upon paying the replacement fee the replacement application will be processed and a new
permit issued. Any person found to be in possession of and using a permit which has been declared
lost, stolen, damaged or defaced may be prosecuted for a misdemeanor violation as specified in
Ordinance #--,Section
PA2KING PERMIT C)I 1AI IFI ATION TERIA
The following criteria has been established as the requirements for qualification of any individual
and property desiring to obtain a parking permit to park on any public street.
General
I . The applicant must be of legal age to operate a motor vehicle.
2. The applicant must have a valid drivers license.
3. For an Annual Parking Permit, the applicant must reside at the address for which the
permit is being applied. For a Temporary and Twenty -Four Hour Parking Permit, the
applicant must either reside at the address for which the permit is being applied, or must
be visiting a resident at the address for which the permit is being applied.
4. The property must be in compliance with all City Code requirements for on
site parking before applying for a parking permit. These requirements include:
a) All required garage parking spaces must be
available for the parking of vehicles.
b) All parking areas must be free of any materials or obstructions
which would block access to one or more parking spaces or
vehicles.
C) Vehicles shall not park in a manner which obstructs access to other
vacant parking spaces.
5. Only properties zoned for residential use shall be eligible for a permit. Properties zoned
for residential use but occupied by some other use shall not be entitled to any permit.
7
PARKING PERMIT RESTRiI�TinNS
The following restrictions have been established for the use and display of parking permits on
any vehicle which is parked on any public street.
1 • The permit shall be displayed in accordance with the Permit Display Standards.
2• The permit shall only be displayed on the vehicle identified as approved during the
application review process.
3. The permit shall only be displayed on a vehicle when the vehicle is within 300 feet of the
property to which the permit is assigned.
4. The permit shall not be transferred to or used in conjunction with any property except the
property to which it is issued.
S• The permit shall not authorize the applicant or any other individual to violate any other
Parking regulations adopted by any other governing body including any homeowner
association, local, state or federal agency.
6• The permit shall be valid for the time period indicated on the permit unless a written
notice is given by the City of Diamond Bar changing the time period.
7. The permit shall not be valid until all required fees established by the City Council have
been paid.
The maximum number of permits which will be issued to an address shall be as follows:
a) single family residence - 2 permits
b) each multi -family residence unit - 1 permit
C) for temporary and 24-hour permits there is no limit to the number
of permits that may be issued. However, each request will be
considered separately and each request must comply with all of the
permit requirements stated above.
d) requests for additional permits will be evaluated to establish need
prior to issuance of additional permits.
8
PERMIT DISPLAY STANDARDS
The following standards have been developed to define how and where the permit must be displayed.
Failure to comply with these standards could result in the issuance of a parking citation even though
a property has been issued a permit and the permit may be within the vehicle. The requirements for
display include:
The parking permit must be continuously displayed in the vehicle while it is parked on any
public street within the neighborhood to which the permit is assigned.
2. The Annual and Temporary Parking Permit shall be considered displayed when it complies
with all of the following criteria:
a) the permit is affixed to the rear-view mirror.
b) nothing is placed in or on the vehicle which will obscure the visibility
of the permit from the front side of the vehicle.
C) nothing shall be done to the permit to deface or obscure the permit.
The Twenty -Four Hour Parking Permit shall be considered displayed when it complies with
all of the following criteria:
a) the permit is located on the port side of the bow (bumper).
b) nothing is placed in or on the vehicle which will obscure the visibility
of the permit from the street side of the vehicle.
C) nothing shall be done to the permit to deface or obscure the permit.
4. Display of a permit which has expired or been declared null and void may result in the
vehicle's owner being prosecuted for a misdemeanor violation under Section of
Ordinance#
REVOCATION AND APPEAL PROCEDURE
REVOCATION PROCESS
Permits which have been issued, are subject to revocation for failure to comply with the conditions
and restrictions of this policy. At such time as the Permit Officer becomes aware of a possible non-
compliant condition an inspection will be conducted to evaluate the situation. Upon determination
E
of a non-compliance condition, a "Notice of Non -Compliance" will be sent to the permit applicant
at the address listed on the application form. The notice will include the nature of the non-compliant
condition(s) and will establish a date by which the condition must be corrected. After that date, a
re -inspection will be conducted to determine the current status of the conditions(s). If the
conditions(s) is found to still exist a "Notice of Revocation" will be issued to the applicant. This
notice shall set a time and date when the permit will become null and void.
Revocation shall be considered an action against the property to which the permit was issued. For
a period of six months from the date of revocation no permit application received from that property
will be evaluated nor will a permit be issued. After six months a new application may be submitted.
The application will be evaluated based on program regulations in effect at the time of the new
submittal.
APPEAL PROCESS
The applicant for a parking permit may appeal the decision of the Permit Officer to the City Manager
or his/her Designee. Any such appeal shall be filed with the City Clerk, in writing, within ten (10)
business days from the date a written decision is issued by the Permit Officer. The appeal in writing,
shall be accompanied by the fee required for the filing of any such appeal which fee shall be set by
the City Council by Resolution. Upon the receipt of an appeal in writing, the City Clerk shall set
a hearing before the City Manager or his/her Designee. The decision of the City Manager or his/her
Designee is final.
HEARING BEFORE CITY MANAGER
At the time and place set for the appeal hearing before the City Manager or his/her Designee, the
City Manager or his/her Designee shall review the decision of the Permit Officer and shall afford
the appellant a reasonable opportunity to be heard in connection therewith. Upon consideration of
the evidence presented to the City Manager or his/her Designee at the hearing on the appeal, the City
Manager or his/her Designee may sustain the action of the Permit Officer, modify the action or
reverse the action as a result of information presented at the hearing.
Upon conclusion of the appeal hearing, the City Manager or his/her Designee shall within fifteen
(15) business days, issue a resolution of findings and determinations with respect to the appeal. The
decision of the City Manager or his/her Designee shall be the final step in the appeal process.
NOTICE OF CITY MANAGER DETERMINATION
A copy of the determination of the City Manager or his/her Designee shall be mailed to the property
owner, or other person in control or in charge of the permit within fifteen (15) business days of
making the determination.
10
EXHIBIT "A"
PARKING PERMIT FEES
New annual permit application
New temporary permit application
New 24 hour permit application
Replacement permit application
Appeal process
11
$15.00
$10.00
$5.00
$5.00
$30.00
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CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
I u: Honorable Mayor and Council Members
MEETING DATE: December 8, 1998 REPORT DATE: December 15, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: APPROVAL OF ANIMAL CONTROL CONTRACT WITH INLAND VALLEY
HUMANE SOCIETY FOR JANUARY 1, 1999 THROUGH JUNE 30, 2001
SUMMARY: Upon incorporation, the City contracted with the Pomona Valley Humane
Society to provide animal control services. The Humane Society recently modified its'
name to the Inland Valley Humane Society. The City, has previously amended the contract
to continue the term and/or provide for cost of living increases. After a review of the
contract services provided by the Humane Society and Los Angeles County Department
of Animal Control Services, it is recommended that the City continue contracting services
with the Inland Valley Humane Society. The attached supplement Number 6, continues
the contract for thirty (30) months, an increase in the monthly billings by $402.75. The
increase provides for a full-time Health Care staff which consist of a licensed veterinarian
and registered veterinarian technician and a 1.2% cost of living increase for the 1997-98
year. To terminate the contract, there is a ninety (90) day notice, prior to the conclusion of
the contract.
RECOMMENDATION: It is recommended that the City Council approve Supplement
Number 6 to Agreement for Animal Control Services and authorize the Mayor to sign the
contract.
LIST OF ATTACHMENTS: X Staff Report —Public
Hearing Notification
Resolution(s) _
Bid Specification
Ordinance(s) _
Other:
X Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
N/A Yes
No
reviewed by the City Attorney?
_
_
2. Does the report require a majority vote?
N/A Yes
No
3. Has environmental impact been assessed?
_
N/A Yes
_
No
4. Has the report been reviewed by a Commission?
_
N/A Yes
_
No
5. Are other departments affected by the report?
_
Yes
_
X No
_
Report discussed with the following affected departments:
REVIEWED BY:
Q
Terrence L. Bel n er ellee A. Fritzal
City Manager Assistant to the City Manager
CITY COUNCIL REPORT
MEETING DATE: December 15, 1998 Agenda No.
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manger
SUBJECT: Approval of Animal Control contract with Inland Valley Humane Society
for January 1, 1999 through June 30, 2001
ISSUE STATEMENT
Should the City enter into a thirty (30) month contract for animal control services with
the Inland Valley Humane Society.
RECOMMENDATION
It is recommended that the City Council approve Supplement Number 6 to Agreement
for Animal Control Services and authorize the Mayor to sign the contract.
FINANCIAL SUMMARY
The amended amount of the animal control services has been incorporated into the
1998-99 budget. The increase of $402.75 will be for the period of January through
June, 1999 and for the Fiscal Year 1999-2000.
BACKGROUND/DISCUSSION
The IVHS shelter and headquarters are located at 500 Humane Way in Pomona. The
Agreement automatically renews for the next year, unless a notice of intent to terminate
the agreement is conveyed at least ninety (90) days prior to the June 30 expiration
date. The City currently is working under the 1997-98 contract.
The new proposed contract is $32,171.52 for the remainder of the 1998-99 Fiscal Year
and $64,343 for the 1999-2000 Fiscal Year, which is computed as follows:
($1.00/capita ($56,700) + pro -rate service costs ($81,643) - estimated revenue
($74,000) = contract $64,343.) This is an increase from last year's contract of $59,000.
As stated in Paragraph 8 of the contract the Humane Society keeps all revenues.
Based upon the information provided by the IVHS, the Diamond Bar license fees from
July 1997 to April 1998 totaled $118,042. This number includes a city-wide canvas for
all dog licenses and a $10.00 late license penalty. Attached is an Animal Activity
Report for the last five years. The report demonstrates revenue from $58,988 to
$102,828. The Contract will remain at $64,343, even if the Humane Society does not
collect the projected revenue of $74,000 The Humane Society does not canvas for
license every year.
To provide a comparison, the City has contacted the Los Angeles County Animal
Control Services. The County provides Animal Control Services to the following
adjacent cities: Industry, Walnut, West Covina, Covina, El Monte, Baldwin Park,
Irwindale, and Rosemead. The nearest County Animal Shelter facility is located at
4275 N. Elton Drive, Baldwin Park. The County provides Animal Control Services to
fifty cities and the unincorporated area. The County provides similar animal control
services as those provided by IVHS. However, LACO provides yearly canvasing for
dog licenses. The cost of the County service is computed on a flat rate for shelter
services, with variable charges based on the number of animals sheltered and hourly
fees for the personnel/trucks in the City. Similar sized cities currently served by the
County annually pay from $54,000 to $74,000. The County estimates that the first year
cost to Diamond Bar could be $70,000 and $60,000 in the second year.
Based upon the services provided, location of the facility, the Inland Valley Humane
Society provides a better quality of service for the City.
The Humane Society, in the next year would like the City to update the Animal Control
Ordinance to address barking and vicious dogs and increase the late payment fee from
$10.00 to $20.00.
SUPPLEMENT NUMBER 6
TO AGREEMENT FOR ANIMAL CONTROL SERVICES
This Supplement Number 6 is entered into by and between the CITY
OF DIAMOND BAR, a municipal corporation (hereinafter referred to as the
"City"), and THE HUMANE SOCIETY OF POMONA VALLEY, INC., doing
business as Inland Valley Humane Society, a corporation (hereinafter referred
to as "Humane Society"), with respect to that certain Agreement dated May
21, 1991, relating to animal control services which are provided by the
Humane Society on behalf of City (hereinafter, "the Contract"), this
day of 1998:
AGREEMENT
The parties hereby acknowledge and agree that the Contract shall be
renewed for an additional period of 30 months, commencing January 1, 1999,
through and including June 30, 2001.
The parties further acknowledge that under paragraph 8 (b) of the
Contract, the City agrees, commencing January 1, 1999, to make monthly
supplemental payments to the Humane Society in the sum of $5,361.92.
Commencing July 1, 1999, and on each July 1 thereafter, the monthly
supplemental payment shall be adjusted to reflect the increase, if any (but in
no event more than 5% in any year), in the cost of living during the prior
calendar year (January through December), as measured by the Consumer
Price Index of the Bureau of Labor Statistics of the U.S. Department of Labor,
for All Urban Consumers (All Items), for the Los Angeles -Riverside -Orange
County, California, area (or such other corresponding area as may be
Page 1 of 2
published, from time -to -time, by the Bureau of Labor Statistics for the greater
Los Angeles geographic region), herein referred to as the "C.P.I."
Except as expressly provided herein, all terms and conditions of the
Contract remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have affixed their
signatures as of the date and year first above written.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
HUMANE SOCIETY OF
POMONA VALLEY, INC.,
a California non-profit corporation
By:
President
By:
Secretary
CITY OF DIAMOND BAR,
a municipal corporation
By:
Mayor
Page 2 of 2
Inland Valley Humana Society
500 Humane Way
Pomona, California
o1 Di dBar .
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.
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pinnae Dalk Day
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wo "'VWWMons: Lreaeh Law, Bafklno, lea
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SUPPLEMENT NUMBER 6
TO AGREEMENT FOR ANIMAL CONTROL SERVICES
This Supplement Number 6 is entered into by and between the CITY
OF DIAMOND BAR, a municipal corporation (hereinafter referred to as the
"City"), and THE HUMANE SOCIETY OF POMONA VALLEY, INC.,. doing
business as Inland Valley Humane Society, a corporation (hereinafter referred
to as "Humane Society"), with respect to that certain Agreement dated May
21, 1991, relating to animal control services which are provided by the
Humane Society on behalf of City (hereinafter, "the Contract"), this
day of '1998:
AGREEMENT
The parties hereby acknowledge and agree that the Contract shall be
renewed for an additional period of 30 months, commencing January 1, 1999,
through and including June 30, 2001.
The parties further acknowledge that under paragraph 8 (b) of the
Contract, the City agrees, commencing January 1, 1999, to make monthly
supplemental payments to the Humane Society in the sum of $5,361.92.
Commencing July 1, 1999, and on each July 1 thereafter, the monthly
supplemental payment shall be adjusted to reflect the increase, if any (but in
no event more than 5% in any year), in the cost of living during the prior
calendar year (January through December), as measured by the Consumer
Price Index of the Bureau of Labor Statistics of the U.S. Department of Labor,
for All Urban Consumers (All Items), for the Los Angeles -Riverside -Orange
County, California, area (or such other corresponding area as may be
Page 1 of 2
published, from time -to -time, by the Bureau of Labor Statistics for the greater
Los Angeles geographic region), herein referred to as the "C.P.I."
Except as expressly provided herein, all terms and conditions of the
Contract remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have affixed their
signatures as of the date and year first above written.
ATTEST:
City Clerk
PROVED A TO FORM:
'Q,LAL
City Attorn
HUMANE SOCIETY OF
POMONA VALLEY, INC.,
a California non-profit corporation
By:
President
By:
Secretary
CITY OF DIAMOND BAR,
a municipal corporation
a
Page 2 of 2
Mayor
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA N0.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 15,1998 REPORT DATE: December 9,1998
FROM: Terrence L Belanger, City Manager
TITLE: Consideration of a Policy to Install Vending Machines in the City of Diamond Bar's Parks.
SUMMARY: A recommendation for a policy to install vending machines in the City's parks was approved by the Parks
and Recreation Commission on May 22, 1997. On October 22, 1998, the current Parks and Recreation Commission
reaffirmed the vote of the prior Commission. The installation of vending machines in the City's parks would generate
revenue in the amount of approximately Ten Thousand Dollars ($10,000) a year for the parks system. With the approval
of a policy to install vending machines in the City's parks, staff will be authorized to release a Request for Proposals
(R.F.P.) to solicit vending machine providers. Prior to any vending machines being installed in the City's parks, a contract
with the proposed provider will require City Council approval.
RECOMMENDATION: It is recommended by the Parks and Recreation Commission and staff that the City Council
of the City of Diamond Bar approve a policy to install vending machines in the City's Parks. It is further recommended
that any revenue generated by these machines be utilized to offset parks maintenance and operations costs.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
—Resolution(s) _ Bid Specification
Ordinance(s) X Other: Parks and Recreation-
- Agreement(s) Minutes for 5/22/97 and 10122198
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed NIA
_ Yes
_ No
by the City Attorney?
2.
Does the report require a majority vote?
X Yes
_ No
3.
Has environmental impact been assessed? NIA
_ Yes
_ No
4.
Has the report been reviewed by a Commission?
X Yes
_ No
Which
Commission? Parks and Recreation Commission
5.
Are other departments affected by the report?
_ Yes
X No
Report discussed with the following affected departments:
REVIEWED BY:
1
Terence L. Belang
City Manager
AA f
ames DeStefan
Deputy City Manager
r
Bob Rose
Director of Community Services
inland Valley Humane Satiety
500 Humane Way
Pomona, Calitomla
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CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 15,1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Consideration of a Policy to Install Vending Machines in the City of Diamond Bar's
Parks.
ISSUE STATEMENT:
Shall the City Council of the City of Diamond Bar approve a policy to install vending machines in the City's
parks?
RECOMMENDATION:
It is recommended by the Parks and Recreation Commission and staff that the City Council of the City of
Diamond Bar approve a policy to install vending machines in the City's Parks. It is further recommended
that any revenue generated by these machines be utilized to offset parks maintenance and operations
costs.
FINANCIAL SUMMARY:
It is estimated that revenue in the amount of approximately Ten Thousand Dollars ($10,000) a year would
be generated for the parks system. It is proposed that the revenue generated be used to help defray the
cost of operating and maintaining the City's parks.
BACKGROUND:
On May 22,1997 the Parks and Recreation Commission recommended the approval of the installation of
vending machines in the City's parks to the City Council. On October 22, 1998 the current Parks and
Recreation Commission concurred to uphold the prior recommendation that the City Council approve a
policy allowing the installation of vending machines in the City's parks. The Commission suggested that
the revenue generated from the vending machines be used to help defray the cost of operating and
maintaining the City's parks. The following eight park sites were proposed by the Commission: Heritage
Park; Maple Hill Park; Peterson Park; Ronald Reagan Park; Summitridge Park; Sycamore Canyon Park;
Pantera Park; and Paul C. Grow Park.
In addition to Commission approval, a recommendation in the City -Wide Comprehensive Parks Master
Plan includes the "augmentation of existing financing through the development of new sources of funding."
Specifically, the City -Wide Comprehensive Parks Master Plan suggests the development of a concession
contract, such as the concept proposed herein, to be utilized as a possible funding source.
DISCUSSION:
When thinking about this policy decision, there are several issues that need to be considered. These
issues and staff s response to the these issues include the following:
1. Issue: The Diamond Bar Municipal Code section 12.00.290 prohibits the sale of any goods or
merchandise in the City's parks. Can the City legally allow the sale of products from a vending machine in
a City park? Response: Exception one (1) to section 12.00.290 allows the City Council to authorize a
concession or other agreement to sell goods and merchandise in the City's parks. This will allow for the
installation of vending machines in the parks, provided the City Council approves the agreement.
2. Issue: Will sales from the vending machines cut into the profits generated at the authorized concession
stands operated by the non-profit youth sports organizations at Peterson and Pantera Parks? Response:
Any vending machines installed in the parks will directly compete with the operations of authorized
concession stands. It is possible to "lock down" vending machines while the concession stands are
operating. This is done at Lorbeer Middle School where the vending machines are not allowed to compete
with the food service contractor. The vending machines are locked during the school day and opened for
after-school sales.
3. Issue: What will it cost the City to install, maintain and operate the vending machines? Response: The
provider of the vending machines will be required to provide, install and maintain the machines at no cost to
the City. Installation will require electrical work and possibly some concrete work. These costs will be paid
by the provider. The machines will be plugged into the City electrical supply at each park. Cost for
electricity to operate the machines will be borne by the City. Estimated electrical cost is $9 - $12 per
machine per month. If two machines are installed in eight different parks, total electrical costs will be
approximately $1,730 - $2,305 per year.
4. Issue: How much revenue can vending machines in Diamond Bar's parks produce? Response: Total
estimated revenue for two machines in eight parks is $10,665 per year.
5. Issue: How long will the City be required to have the machines in the parks, should the City Council
decide to have the vending machines removed? Response: Terms for termination of the service will be
included in the contract. Customarily, the vending machines will need to remain in the parks for at least one
year so that the provider can recoup installation costs. Of course if there is cause, the machines could be
ordered out of the parks with no cost to the City.
6. Issue: What other cities are installing vending machines in their parks? Response: Cities of Duarte, EI
Monte, La Puente, and Pasadena all have sodatwaterlsports drink vending machines in their parks.
7. Issue: Why should the City of Diamond Bar install vending machines in their parks? Response: The
cost to operate and maintain the City's parks are always escalating. The Parks Master Plan suggests
looking at new funding sources as one method to recoup some of the operations and maintenance costs.
One suggested method from the master plan is concessions contracts.
WHAT'S NEXT?:
If the City Council approves the policy as recommended, staff will then release a Request for Proposals
(R.F.P.) to solicit vending machine providers. Standards that will be listed in the R.F.P. will include the
following, at minimum:
1) Costs associated with providing and the installation of the vending machines must be borne by the
provider at no cost to the City.
2) Vending machines must be vandal resistant.
3) All maintenance and repairs must be completed by the provider at no cost to the City.
4) Vending machines must be maintained in an aesthetic and operable condition at all times.
At the present time, it is staffs intent to seek a provider of soda machines only. It is anticipated that these
machines will be stocked with water and sport style thirst quenchers, as well as soda. Staff is aware of at
least three vendors that are interested in providing this service in the City's parks.
If this recommended policy is approved by the City Council, vending machines will not be installed in the
City's parks until after a contract with the proposed vendor is approved by the City Council.
PREPARED BY:
Bob Rose
Community Services Director
Anne Haraksin
Administrative Assistant
May 22, 1997 Page 4 Parks & Recreation Commission
VC! 'Connor thanke We Bowm , Lillian Ore I and Marsha \Rfor
their ication and ha work on the Ci 's 8th Anniv ary Celebrati
.NEW BUSINESS:
1. Proposal from Coca-Cola to Install Soda Machines in the City's Parks as a
Source of Revenue for the City.
Gary Stitt, Coca-Cola, offered the placement of two types of vending machines
in some of the City's parks. One type is a Coca-Cola plastic bottle vending
machine called the "Genuine Coca-Cola Plastic Bottle" with a resealable plastic
cap. The second type of machine is called the "PowerAde". He indicated that
PowerAde is an isotonic drink designed to refresh the athlete. He explained
that these machines are already placed in a variety of Diamond Bar schools.
The machines utilize current technology, provide night illumination and
contain security alarms. The vending machines include a protective "cage"
covering. The company proposes that the machines be anchored on a cement
foundation. The machines contain dollar bill validators. Coca-Cola proposes
a $1.00 per unit charge for a 20 ounce bottle.
Mr. Stitt proposed that at a $1.00 suggested price, Coca-Cola would provide a
25 percent commission to the City for a $6.00 profit per case for PowerAde and
approximately $5.35 per case for carbonated drinks. . Projected outdoor
vending machine sales are seasonal and range from five cases to 25 cases per
month, depending on the park's activity. He suggested that PowerAde and
carbonated drink machines be placed side-by-side for security reasons and to
make maximum usage of a single power outlet.
Mr. Stitt proposed the following six park sites for machine placement:
Heritage, Maple Hill, Peterson, Ronald Reagan, Summitridge and Sycamore
Canyon.
GMedina stated that in other businesses vendors offer as much as a 50 percent
commission. He asked if the 25 percent commission is based upon net or gross
sales.
Mr. Stitt responded that the commission is based on gross sales per unit for
PowerAde. The carbonated drink commission is after tax and CRV. Coca-Cola
stocks and rotates the product for the City and maintains the machines on
behalf of the City. In determining a commission split, Coca-Cola factors in the
May 22, 1997 Page 5 Parks & Recreation Commission
employee and equipment related costs. He stated that in his opinion, 25
percent is a generous commission split.
Chair/Finnerty asked for explanation of the machine's efficiency rating and
kilowatt hour usage in order to determine the City's rate of return.
Mr. Stitt responded that outdoor vending machines generally cost $9.00 to
$12.00 per month in electrical costs to operate.
Chair/Finnerty suggested the company include bottled water in the vending
machines.
C/Tye asked if the 25 percent commission rate is negotiable.
Mr. Stitt responded that 25 percent commission is generous and he does not
believe there is any flexibility in this offer.
C/Tye asked for what period of time Coca-Cola intends to provide vending
machines.
Mr. Stitt responded that Coca-Cola will evaluate each location on its own
merits. Coca-Cola would like a 12 month commitment for the six locations.
Chair/Finnerty asked how Coca-Cola determined the six proposed locations.
Mr. Stitt responded that the six locations were based upon staff's
recommendations and his knowledge of Diamond Bar parks.
C/Tye asked if the food vending service is part of the Coca-Cola Company.
Mr. Stitt responded that Coca-Cola has a separate dedicated vending operation.
The people who fill the vending machines are compensated on the number of
cases placed. The vending maintenance department personnel carry parts on
their trucks and can make on the spot repairs.
CITye asked how often the Lorbeer Middle School machines are serviced.
Mr. Stitt responded that the machines are serviced twice weekly depending on
volume. Two to three weeks into placement of the machines, an inventory
.track should develop and service visits will be adjusted accordingly.
May 22, 1997 Page 6 Parks & Recreation Commission
VC/O'Connor stated the Lorbeer Middle School machines are locked during
the day and are only accessible after school hours in order to avoid
competition with the contracted cafeteria food and drink service. She asked if
the machines proposed to be placed in the parks can be locked during events
where drinks are supplied/sold by other organizations.
CSD/Rose responded that negotiations could involve non -competition.
C/Tye stated that if he brings beverage to the park he is not supporting the
vendor selling drinks. If a vending machine is located in the park, he would
like the option to purchase from the organization providing drinks or from the
vending machine.
C/Holder indicated she favors competition.
Mr. Stitt offered to negotiate favorable terms. He pointed out that use of the
vending machines during park events provides revenue to the City.
Chair/Finnerty asked how many containers each machine holds.
Mr. Stitt responded that the machines hold about 14 cases of 24 bottles per
case.
VC/O'Connor asked where the revenues would be placed and for what
purpose the monies would be used.
CSD/Rose responded that any monies generated in this type of operation goes
into the general fund. During the budget process a revenue source can be
identified for special materials purchases. If this operation proves successful,
during the budget process the annual revenue could be requested for park
improvements, or any other parks and recreation use. City Council ultimately
determines the use of funds.
VC/O'Connor asked if any other vendors have offered to provide vending
machines.
CSD/Rose stated the City has not approached or been approached by any other
vendors.
C/Tye asked if Pepsi Cola offers a similar program
May 22, 1997 Page 7 Parks & Recreation Commission
Mr. Stitt responded that Pepsi has vending machines. He said he is not privy
to information regarding competitors locating on park sites.
C/Holder asked what recourse the City has if the machines are not properly
serviced.
Mr. Stitt stated an 800 number is provided in order for the public to convey
their concerns.
C/Holder asked about machine down time.
Mr. Stitt responded that vending machine problems are rare. Repairs are made
at the site, if possible.
C/Tye asked if the City will receive more money than a retailer because there
is no up front money involved.
Mr. Stitt referred the Commission to objective marketing information that
indicates Coca-Cola's products outperform the competition by about one-third.
CSD/Rose calculated assumptions that indicated two machines at each of six
City parks would generated a net annual revenue of approximately $8,000.
C/Medina stated he favors placing vending machines in City parks. However,
he is concerned about competing with other organizations.
CSD/Rose explained that the City currently does not charge for lighting
provided for youth group athletic functions and the City needs to pursue all
avenues of revenue generation in order to recoup such costs.
C/Tye asked who would bear the cost of electrical installation to accommodate
vending machine installations.
Mr. Stitt stated that if Coca-Cola could utilize company contractors, he feels that
his company would 'pay for reasonable expenses for necessary concrete and
electrical installation.
Chair/Finnerty stated she would like Pantera Park included as a proposed
installation site.
May 22, 1997
Page 8 Parks & Recreation Commission
Mr. Stitt responded to CSD/Rose that the vending machines are adaptable to
sloped pads.
C/Holder asked if the machines are secured to buildings.
Mr. Stitt explained that the cages surrounding the vending machines are
secured to concrete pads. The vending machines can be bolted. However,
experience indicates bolting the cage affords sufficient security.
CJHolder suggested the machines be placed out of the sun and away from areas
susceptible to wind.
Mr. Stitt responded that machine visibility should more than compensate for
the possibility that it may be subjected to sun and wind. The greater the
visibility, the more likely the public is to purchase the product which should
outweigh the cost of keeping the machine cool.
Mr. Stitt indicated to C/Tye that revenue and use projections for Diamond Bar
are based upon figures from three vending machine installations in the City of
Duarte parks and one installation at Pathfinder Park in Rowland Heights.
Chair/Finnerty concurred with the proposed project as a means to generate
revenue for the City and enhance the park's amenities.
VC/O'Connor moved, C/Tye seconded, to accept the concept of installing soda
machines in seven designated City's parks including Pantera Park, to generate
revenue for the City. The motion was carried 5-0.
INFOYRMATION ITEMS (Continued):
In The
CSD/Rosesented
will be held\asd
O'ConnoTh Park.CSD/ responded
stop sh ter ads will
the final Corpore Canyon
if the City has
Schedule.
In The Park schf'
on June 25, 199
banners to
le. The first co ert
ertise Concerts In
banners were not NEluded in this year udget. Bus
posted and posters ill be placed in g ery store
OCTOBER 22, 1998
PAGE 3 PARKS & RECREATION COMMISSION
arc ect for the project and mona Unified School Di rict represent ives
",._.Jay
at Lorbeer Middle S ool. Plans are expecte to be avai lab to
bid thkfircal
ject in February, 19 with completion of the stallation by e
end of year, June 30, 199
5. X Chino Hills State Itark Master Plan.
CSD/Rose reported t t
ills State Park is from
aster Plan are availab
D artment. Although t
gro , Commissioners
indi ual comments di
the comment periocxor the Draft Master Pla for Chino
ctober 16 through De tuber 2, 1998. Copies the draft
at the Diamond Bar Li 2
Commission will not
ar welcome to review t
'ect to State representati
6. Remain g 1998 Commission e
CSD/Rose ated that due to the
meetings ha been rescheduled t
December 1 1998 respectively.
OLD BUSINESS:
ng Schedule.
and the Communiervices
commenting on the p n as a
document and subm their
liday season, the Nmber and December'
Thursday, November 1 1998 and Thursday,
7. Installation of Soda Machines in the City's Parks.
CSD/Rose stated that this subject was last considered by the Parks and Recreation
Commission on May 22, 1997. At that time, the Commission recommended the
approval of the installation of soda machines in the City's parks to the City
Council. Staff is now prepared to present this subject to the City Council and
would like to have additional Commission input on the matter. Based upon the
Commission's prior recommendation, staff will recommend to the City Council
that it approve installation of soda machines in the City's parks.
Following discussion, the Commission concurred to uphold its prior
recommendation that the City Council approve installation of soda machines in the
City's parks.
Chair/Finnerty asked that the May 22, 1997 motion (Page 8 of the meetings
minutes) that states: To accept the concept of soda machines in eight (8)
designated City parks that includes Pantera Park to generate revenue for the City
be forwarded to the City Council with the following addition: That the revenue
from the soda machines be used to help defray the cost of maintaining the City's
OCTOBER 22, 1998
8.
PAGE 4 PARKS & RECREATION COMMISSION
parks.
VC/Nolan so moved. C/Holder seconded the motion. The motion carried by the
following Roll Call vote:
AYES:
COMMISSIONERS:
Anis, Holder, VC/Nolan, Chair/Finnerty
NOES:
COMMISSIONERS:
None
ABSENT:
COMMISSIONERS:
Pruitt
VC/Nolan amended his motion to include "and Paul C. Grow Park" following
Pantera Park. C/Holder seconded the amended motion. Motion amendment
carried by the following Roll Call vote:
AYES: COMMISSIONERS: Anis, Holder, VC/Nolan, Chair/Finnerty
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Pruitt
Maintenance
Ansley reviewed tk list of park mainten nce items and action taken with
to the parks maint nance update list.
Comissioners pointed out t eir concerns. PMS/ nsley indicated he I discuss
the i%ns of concern with the ontractor tomorrow
VC/Nol k,asked that the matter dog defecation int City's parks be plac on
a future eeting agenda.
Chair/Finn ty asked that staff repo on the amount of st ff and cost involved in
picking up a er the dogs.
CSD/Rose resp ded that once the dog 'e pots are placed in t City's parks, staff
will advise the mmission what public ucation programs it pects to pursue.
Following discussio the Commission conc rred to establish the
\ande visits:
sday, October 2 1!
November 6, 19
y, November 10, 1
sday, November 18,
Heritage Parl�
Peterson Park`
Summitridge P
98 Sycamore Park
lowing dates
Chair/Finnerty
VC/Nolan
C/Ani s
C/Holder
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. 1 2 -
TO:
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 15, 1998
REPORT DATE: December 9, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: Resolution No. (98) "Resolution of the City Council of the City of Diamond
Bar Authorizing the Diamond Bar Community Volunteer Patrol and the Explorers to
Direct Traffic."
SUMMARY: Approval of a Resolution is necessary to allow the volunteers in the Diamond Bar
Community Volunteer Patrol and the Explorers to direct traffic. Pursuant to California Vehicle
Code Section 21100(e), City Council may adopt a Resolution to allow the volunteers and Explorers
to direct traffic whenever official traffic devices are disabled or inoperable, at the scenes of
accidents or disasters, or at such locations that may require traffic direction for orderly traffic flow.
The Resolution proposes that the volunteers in the Diamond Bar Community Volunteer Patrol and
the Explorers be authorized to direct traffic when in uniform, when directed to do so by the Sheriff s
Department, and after the completion of training.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No.
"Resolution of the City Council of the City of Diamond Bar
Authorizing the Diamond Bar Community Volunteer Patrol and the
Explorers to Direct Traffic"; and allocate an additional $2,000 for
workers compensation insurance.
LIST OF ATTACHMENTS: X Staff Report
_Public Hearing Notification
X Resolution(s)
_ Bid Specification
_ Ordinance(s)
Other:
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
X Yes —No
by the City Attorney?
2. Does the report require a majority vote?
X Yes —No
3. Has environmental impact been assessed?
N/A _ Yes _ No
4. Has the report been reviewed by a Commission?
N/A _ Yes —No
Which Commission?
5. Are other departments affected by the report?
_ Yes X No
Report discussed with the following affected departments:
REVIE BY•
i
Terrence L. Belanger Anne M. Haraksin
City Manager Administrative Assistant
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 15, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Resolution No. (98) 'Resolution of the City Council of the City
of Diamond Bar Authorizing the Diamond Bar Community Volunteer
Patrol and the Explorers to Direct Traffic."
ISSUE STATEMENT:
Shall the City Council of the City of Diamond Bar adopt a Resolution to authorize the Diamond
Bar Community Volunteer Patrol and the Explorers to direct traffic; and allocate an additional
$2,000 for workers compensation insurance?
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar adopt a Resolution to
authorize the Diamond Bar Community Volunteer Patrol and the Explorers to direct traffic; and
allocate an additional $2,000 for workers compensation insurance.
FINANCIAL SUMMARY:
The City will be required to provide workers compensation insurance and training for the
volunteers. Workers compensation insurance is required in order to cover the costs associated
with the injury to a volunteer. The State Compensation Insurance Fund will annually charge the
City $238 per volunteer. Currently, twenty-five (25) volunteers are members of the Diamond
Bar Community Volunteer Patrol. Therefore, the City will be required to pay $5,950 per year for
workers compensation insurance. The Fiscal Year 1998-1999 budget currently has $5,000
budgeted for workers compensation insurance for the Diamond Bar Community Volunteer
Patrol. It is proposed that an additional $2,000 be budgeted.
Training of the volunteers will be provided at no cost from the Community Relations Division
within the Walnut/San Dimas Sheriffs Station.
BACKGROUND/DISCUSSION:
Approval of a Resolution is necessary to allow the volunteers in the Diamond Bar Community
Volunteer Patrol and the Explorers to direct traffic. Pursuant to California Vehicle Code Section
21100(e), the City Council may adopt a Resolution to allow volunteers and Explorers to direct
traffic whenever official traffic devices are disabled or inoperable, at the scenes of accidents or
disasters, or at such locations that may require traffic direction for orderly traffic flow. The
Resolution proposes that the volunteers in the Diamond Bar Community Volunteer Patrol and
the Explorers be authorized to direct traffic when in uniform, when directed to do so by the
Sheriffs Department, and after the completion of training.
Currently, the Diamond Bar Community Volunteer Patrol conducts residential vacation checks,
patrols the parks, reports graffiti, and performs other duties as assigned by the Sheriffs
Department. The added responsibility of directing traffic, when required to do so, will not hinder
the volunteers' current duties. In fact, not only will the act of directing traffic supplement the
duties of the volunteers, but volunteers directing traffic will supplement sworn deputies
performing enforcement duties.
RESOLUTION N0.98
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR AUTHORIZING THE DIAMOND BA
COMMUNITY VOLUNTEER R
EXPLORERS TO DIRECT TRAFFIC
AND THE
RAFFIC
WHEREAS, pursuant to provisions of Vehicle Code Section 211
may, by resolution, authorize any person to regulate traffic under such 00(e), the City Council
require traffic direction for orderly traffic flow; and
circumstances as may
WHEREAS, the Los Angeles Count
y Sheriffs volunteers and Explorers to conduct neighborhood vation checks
Department currently utilizes civilian
generally assist the Sheriffs Department, and said volunteers and E and patrol checks and to
in uniform; and
Explorers perform these duties
WHEREAS, said volunteers and Explorers supplement sworn deputies performing
enforcement duties;
NOW THEREFORE
the City Council of the City of Diamond Bar hereby authorizes the
Diamond Bar Co
unity Volunteer Patrol and the Explorers, when in uniform
do so by the Sheriffs Department, and after completion to e training
Sheriff of the County of Los Angeles, to direct traffic within the C'Diamond
and directed to
official traffic control devices are disabled and otherwiaffic curriculum approved by the
e moperableYat thel s ene oBaccidents
ar uer
and disasters, and at other locations requiring traffic direction for orderly traffic flow.
PASSED, ADOPTED, and APPROVED by the City Council of
the City of Diamond Bar,
California, this 15 day of Dec tuber, 1998.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do here
foregoing Resolution was passed, adopted and approved at a regular mee
of the City of Diamond Bar held on the 15th da of by certify that the
Y December, by the following t votehe :
Council
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, Cit
y --Clerk
City of Diamond Bar
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 15, 1998
REPORT DATE: December 10, 1998
FROM: Terrence L. Belanger, City Manager
TITLE: Authorization to the City Manager to Purchase Two Vehicles, and City Council
Approval of a Budget Adjustment in the Amount of $65,000.
SUMMARY: The State of California Department of General Services administers the statewide
purchasing contracts for volume discount prices on materials, supplies and capital equipment for the
state, counties, and various cities. The City intends to purchase the following two vehicles through
the Statewide Purchasing Contract No. 1-99-23-20: 1999 Dodge BRI 500 Pickup for the Community
& Development Services Department; and a 1999 Jeep Cherokee SE for the City Manager's
Department. However, in order to purchase the two vehicles, the City Council must give
authorization to the City Manager to purchase the two vehicles, and approve a budget adjustment
in the amount of $65,000.
RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar
authorize the City Manager to purchase two vehicles, and approve a
budget adjustment in the amount of $65,000.
LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification
—Resolution(s) — Bid Specification
— Ordinance(s) X Other: State Contract
— Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney? —Yes — No
2. Does the report require a majority vote?
3. Has environmental impact been assessed? X Yes — No
4• Has the report been reviewed b a Commission? N/A — Yes — No
y N/A _Yes — No
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments: —Yes X No
REVIEWED Y:
Terrence . Belanger Anne M. Haraksin
City Manager Administrative Assistant
MEETING DATE:
TO:
FROM:
SUBJECT:
ISSUE STATEMENT:
CITY COUNCIL REPORT
AGENDA NO. _
December 15, 1998
Honorable Mayor and Members of the City Council
Terrence L. Belanger, City Manager
Authorization to the City Manager to Purchase Two Vehicles, and
City Council Approval of a Budget Adjustment in the Amount of
$65,000.
Should the City Council authorize the City Manager to utilize the State of California Department
of General Services Contract No. 1-99-23-20 to purchase two vehicle
Council approve a budget adjustment in the amount of $65,000? s, and should the City
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar
to utilize the State of California Department of General Services Contract Noe1-99-23-20 the an
Purchase two vehicles, and approve a budget adjustment in the amount o
FINANCIAL SUMMARY: f $65,000.
The cost of each vehicle, including delivery charge and tax, is as follows:
Item
Cost of Ve isle State of California Service Char e
Dodge BR1500 Pickup
Jeep Cherokee SE $18, 922' 10 $174.80
22 222.32 205.29
TOTAL $41,144.42
$380.09
In addition to the purchase price of the vehicles ($41,144.42), the Cit
to the State of California for the utilization of the contract. The service
contract is one percent (1 %) of the purchase order total ct-($380-09).
c must pay a service charge
charge for use of the
submits a copy of the Purchase Order to the vendor, and the saris del 80'09 .
California will then invoice the City for the se or,
charge ) After the City
delivered, the State of
g amount.
In order for the City to purchase the two vehicles, a budget adjustment i
is necessary. The $65,000 will be deducted from the Unappro riate n the amount of $65,000
and increased to the General Government Vehicle Equipment Account
p d Fund Balance (001-25500),
(001-4090-46100). Staff
Page 2
Purchase of Vehicles
December 15, 1998
is requesting $65,000 because the City intends to purchase a
Currently, the City is seeking three bids or mini -vans becaus e th
Contract do not meet the needs of the City, seven passenger mini
three
e mini -vans listed on the State
BACKGROUND:
The State of California Department of General Serthe statewide purchasing contracts for materials, Services is the lead public agency that administers
supDepartment of General Services releases contracts orlvolume ies, and capital equipment. Each year the
wagons, trucks, and utility vehicles. The De discount pricing on sedans, station
Of these contracts b Department of General Services has approved the use
Y other public agencies interested in
Purc
however, must pay a service charge for the utilization of the basing vehicles. Public agencies,
Of the Purchase Order total before tax.
contract, which is one percent (1%)
Pursuant to the City's purchasing Ordinance and Cooperative
equipment, it is necessary for the City to secure the lowest e Pu
and capital equipment. Therefore, the Cit is se Purchasing Agreements for capital
Purchase price for materials, supplies,
1999 Model Trucks V Y eking approval to utilize Contract 1-99-23-20 for
Vans and Utility Vehicles to purchase two vehicles. The follow'
were selected based upon the availability from the state's vendor list
need for specific vehicles: 1999 D following Vehicles
Dodge 13R1500 Pickup;and based upon the City's
The 1999 Dodge BR 1500 Pickup and a 1999 Jeep Cherokee.
Woodland ($18,922.10) will be purchased from Lasher GMC/Dodge in
California. The City is purchasing the vehicle for the Comm
Services Department. The vehicle will replace the Departure
which is currently Community &Development
y driven by the Code Enforcement. Officer. The 1991 Chevrolet hevrolet S 10 Pickup,
needs to be replaced due to the increPick
asin
With the g and continual maintenance costs related toUP
vehicle.
Purchase of the 1999 Dodge BR1500 Pickup, the Cit
S10 Pickup.
Y will surplus
The 1999 Jeep the 1991 Chevrolet
Cherokee SE
22,222.3 wilre lac
Purchased from Swift Jeep Chrysler Plymouth
Dodge in Davis, California. T
intends to surplus. Currently, the 1989 Chevrolet Corsica e the i989 Chevrolet Corsica, which the Cit
In addition to the need for a replacement employee pool car, Y
used as a City employee pool car.
drive utility vehicle available for replacement
nc , the City needs to have a four-wheel
Therefore, theemergeY preparedness activities and off-road field trips.
Purchase of the 1999 Jeep Cherokee SE will satisfy
employee pool car, but also the need for the flexibility of a four-wheel drive utility vehicle.
City intends to surplus.p the 1989 Oldsmobile Cutlass which
car. In addition to the lie urge al replacement
Oldsmobile Cutlass is used as a Ci
ty employee ich the
employee pool car, the City needs the flexibility it1
Page 3
Purchase of Vehicles
December 15, 1998
of a seven passenger mini -van. The mini -van will enable City employees to convoy in greater
numbers; and, the vehicle will provide for covered conveyance of and secured storage of
equipment and other material. Therefore, the purchase of a mini -van will satisfy not only the
need for an employee pool car, but also the need for more flexible vehicle uses.
In order for the City to purchase the two vehicles, the City Council must authorize the City
Manager to purchase the two vehicles and to sign the two Purchase Orders. According to
Diamond Bar's Purchasing Policy and Procedures Manual, "The City Manager is authorized to
bind the City for the payment of services, supplies, materials, equipment, labor or other valuable
consideration furnished to the City in an amount not to exceed Ten Thousand Dollars ($10,000)."
Therefore, since the amount exceeds Ten Thousand Dollars ($10,000) for each of the two
vendors, the City Council must give approval for the City Manager to sign the necessary
purchasing documents.
In addition to granting approval for the City Manager to sign the two Purchase Orders, it is
necessary for the City Council to approve a budget adjustment in the amount of $65,000. The
$65,000 will be deducted from the Unappropriated Fund Balance (001-25500), and increased to
the General Government Vehicle Equipment Account (001-4090-46100).
.Si..sT�..OF�LIFO^�mh CALIFORNIA
NOTIFICATION
CONTRACT NUMBER:
DESCRIPTION:
CONTRACTOR:
EFFECTIVE DATES:
SUPERSEDES
AREA:
CONTRACT NO.:
DISTRIBUTION:
TAX: Add appropriate sales
and use
Exempt from Federal
Excise Tax.
*Food contracts are tax exempt.
1-99-23-20
VEHICLES; TRUCKS, VANS AND
UTILITY VEHICLES
VARIOUS
10/23/1998 THMOUGH EIND OF TRE 1999.14
PEAR
I-98-23-20
STATEWIDE (FOUR FOB POINTS)
STATE AND LOCAL AGENCIES
C. F. GRADY,
')CpmY Director
Use of this by aa
rontained n State A agreement �a8ve 7nmaudatory
with monetary exceptions staled herein or
To obtain assistance or r
�; sport non-cump(�� by SUPPher, or for
DePartmenc of General S any suggestions or recommendations write:
�• Procurement Division, P.O. Box 9428
or tali; Of
Adninistrator, BOB RIOLq �. Sa
cramentc, CA 94204.0001,
9163247799, CALNET 4547/99
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DMSION
Contract: 1-99-23-20
ORDERING PERIOD:
Through the 1999 model period, which runs until manufacturer cut-off dates.
Cut-off dates are established by the manufacturers, not by this office, and
may begin as early as January or as late as August. You may request that
deliveries be delayed until after July 1, but orders must be placed
before cut-off.
ORDERING INFORMATION:
The contract notification price sheets show the FOB point, vehicle
description, make and model, unit price, terms for payment, and dealer name.
Specification sheets give a brief description of each type of vehicle.
PRICE:
All prices are maximum for the contract period, subject to the State
receiving full benefit of all manufacturer price declines effective on
the date of manufacturer's general public announcement. All prices are
FOB destination zone (city). Prices are exclusive of Federal Excise
Tax.
DELIVERY:
Within 150 days after receipt of order by the dealer.
FOB POINT:
The dealer is required to deliver vehicles to agencies located in the area
in which they receive an award. Deliveries to agencies located outside of
the area will be FOB the dealer's location in the area shown on the bid.
Agencies located outside of the area will either pick the vehicles up from
the dealer or have them shipped FOB the delivery area. If the release order
indicates a delivery location other than the FOB point, the dealer will
deliver the vehicle and show the delivery charge as a separate item on the
invoice. "Area" for the purpose of this contract is defined as the city
limits of the city named. This applies to all State agencies and California
local agencies.
Mi ORDERING PROCEDURE:
State and local agencies may now order vehicles directly from contract dealers
for the appropriate FOB point.
o The vehicle can be a standard contract vehicle or a contract vehicle with
modifications or additional options.
o State agencies may order direct from the dealer and must use a Contract/
Delegation Purchase Order (STD 65) listing all model changes, options and/or
deletions, if applicable.
Page 2
Contract/Delegation Orders must be sent to DGS/Fleet Administration Division
for approval prior to sending them to the dealer. After approval, orders
will be returned to the originating agency, who may then forward thea to
the appropriate contract dealer's). Immediately after release of the order,
a special copy must be forwarded to DGS/Procurement Division/Master Contracts
(in addition to the usual distribution copy).
Local agencies may order direct from the dealer and may use their own
purchase order form listing all model changes, options and/or deletions, if
applicable. Immediately after release of the order, a special copy, must be
forwarded to Procurement Division/Master Contracts.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DMSION
Contract: 1-99-23-20
ORDER CONFIRMATION:
Dealers awarded items against this contract will now be required to send
the ordering agency a written confirmation of receipt of their order.
This applies to all orders issued against this contract. This
confirmation must be completed within 30 days after receipt of order and
must indicate the date the order was placed with the manufacturer.
Confirmations should be mailed to the "Charge To" address shown on the
order, to the attention of the contact person listed.
FACTORY OPTIONS:
All factory options shall be available and priced at dealer cost plus 10%
for an addition or dealer cost minus 107 for a deletiion in accordance with
Kelley Blue Book New Price Manual or manufacturer's price list in effect
at the time of the bid opening, liEquipment changes which might be made
would include, but not be limited to the following:
Six -cylinder engine
Delete power steerinin lieu of eight cylinder.
g.
Delete air conditioning.
Payload package.
Note: Contract Dealer shall provide a listing of all options for each
vehicle awarded. The listing shall contain a column for the
option description and for the unit
markup. price, which includes the 107.
MODEL CHANGES:
Model changes shall be available and priced at dealer differential cost
between models plus 10%. Model changes which might be made would include,
but not be limited to, the following:
Automobiles
Two -door model in lieu of four -door.
Pickup T+-ucka
Stepside box in lieu of styleside box.
Long -wheelbase pickup in lieu of short -wheelbase.
Vans
Long -wheelbase in lieu of short -wheelbase.
Note:
Deletion of an option does not change the requirement to provide other
items covered in the specification.
For Example: Deletion of air conditioning does not change
specification requirement for alternator or increased
cooling,
order. unless specifically changed or deleted by the
PAINT COLOR:
Vehicles will normally be ordered in standard factory colors. Special
Paint colors available
option" at no charge mufrom the manufacturer as a "special equipment
st be provided at no charge. Shen available from
the manufacturer. at a charge, they will be priced at that cost plus 10%.
Page 3
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract: 1-99-23-20
Note: The Contract Dealer shall provide a listing of both the exterior
and interior standard factory colors to ordering agencies. If the
agency does not specify colors, dealer will order white exterior
with matching interior.
CASH DISCOUNTS:
Cash discounts for prompt payment may be taken
the number of days shown after receipt of the veehicleforaa Propenterly is made within
invoice, whichever is later. Invoices that do not reflect the cash discoupreparnt
should be returned to the dealer immediately for correction. Note that the
dollar discounts shown are Der vehicle.not per order.
For this contract, cash discount time will be defined by the State as
beginning only after the vehicle has been inspected, delivered, and accepted
by the receiving agency. Normally, acceptance will be accomplished within
twenty (20) normal business working hours after vehicles are delivered.
INSPECTION:
State agency vehicles will be inspected for compliance by a Department of
General Services Inspector of Automotive Equipment at the dealer's place
of business prior to delivery. It will be the responsibility of the dealer
to ask for inspection when vehicle is ready for delivery.
DOCUMENTS:
The following must be delivered with the vehicle when the unit is offered
to the receiving agency for acceptance:
1. Inspection Report
2. Predelivery Checklist
3. Copy of Release Order
INVOICING REQUIREMENTS:
The dealer is to render invoices as instructed on individual release orders.
Invoices shall include the release order number, the contract number, the
unit price, extension, and any cash discount offered. State sales tax is to
be shown as a separate item on the invoice. Invoices omitting any of the
above items shall be returned for correction and resubmittal. Sales tax is
to be computed on the net price.
The Report of Sale shall be submitted to the receiving agency, if possible,
upon receipt of the Vehicle Identification Number (VIN).
CONTRACT USAGE REPORTING:
Dealerships shall provide the Department of General Services, Procurement
Division a monthly contract usage report. This report will reflect the
vehicle orders placed against the contract for the respective month. The
report must be received by Procurement Division by the 15th of each month.
The Contract Usage Report shall include the following information:
1. Dealership Information
2. Contract Number and FOR Point
3. Reporting Month
4. Ordering Agency
S. Bill Code (If known)
6. Purchase Order Number
7. Date of Purchase Order
8. Date Order Received (From Governmental Agency)
Page 4
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DMSION
Contract: 1-99-23-20
9. Date of Confirmation
10. Delivery Date (Estimated)
11. Description of Vehicle (Make and Model)
12. Quantity Ordered
13. Vehicle Unit Price
14. Vehicle Unit Price with Options
15. Applicable Vehicle Fees
16. Vehicle Price Before Taxes
17. Vehicle Price After Taxes
The following shall be attachments to the Contract Usage Report:
1. Contract/Delegation Purchase Orders (STD. 65)
2. Local Agency Purchase Orders
3. Order Confirmation Notices
Send the Contract Usage Report with attachments to the following address:
Department of General Services
Procurement Division
Attn: Vehicle Purchasing
P. 0. Box 942804
Sacramento, CA 94204-0001
Page 5 (bast)
CITY COUNCIL APPOINTMENTS
(Effective 9-1-98)
•TAu ■
DELEGATE ALTERNATE
California Contract Cities Association Herrera O'Connor
Sam Olivito, Exec. Dir., 10810 Paramount, Suite 202, Downey, 90241, 562-861-3908
Meets 3rd Wednesday of each month at 6:30 P.M. (social hour), 7:30 p.m., dinner, various
restaurant locations of host City. Reservations required.
California Joint Powers Insurance Authority Herrera
4952 La Palma Ave., La Palma, 90623, 800-220-2343
General Board Committee meets annually each July - location to be announced
CLOUT Ansari O'Connor
c/o Dr. Jerry Young
Chaffey College, 5885 Haven Ave., Rancho Cucamonga, CA 91737
Meets 4th Thursday of each month at 7:30 a.m., Ontario Airport Marriott
East San Gabriel Valley Planning Committee DeStefano
Meets 4th Thursday of each month at 6:30 p.m., at various restaurant locations of host city.
Planning Directors Sub -Committee:
Meets 4th Monday of each month at 12:00 noon at Cal Poly.
Foothill Transit Zone Huff
Bill Forsythe, 100 N. Barranca #980, W. Covina, 91791, 626-967-3147
Meets 4th Thursday of each month at 8:00 a.m. at above address.
Four -Corners Transportation Policy Committee Group Huff Chang
Robert Huff, Chairman - Meets as needed.
League of Calif. Cities - L.A. County Division Herrera Chang
Jack O'Neil, Exec. Dir., 602 E. Huntington Dr., Ste. C, Monrovia 91016, 626-305-1315
FAX 626-305-1345
Meets 1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street,
Alhambra
Rev. December 10, 1996
CITY COUNCIL APPOINTMENTS (Contd.)
(Effective 9-1-98)
L.A. County Sanitation District No. 21 Herrera Huff
Charles Carry, Chief Engineer & Gen. Mgr., 1955 Workman Mill Rd., Whittier 90601-4998
Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500
Meets 4th Wednesday of each month at 1:30 p.m. at District Office
L.A. County City Selection Committee Herrera Chang
Larry J. Monteilh, Secretary, 383 Hall of Administration, 500 W. Temple St., Los Angeles, 90012,
213-974-1431
Meets: After the League of Calif. Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.)
San Gabriel Valley Commerce & Cities Consortium Ansari Chang
10501 Valley Blvd., Ste. 101 EI Monte, CA 91731, 626-453-3082
FAX 818 -453-3090
San Gabriel Valley Council of Governments Herrera Huff
Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 234 N. EI Molino, Ste. 202, Pasadena 91101-
1675, 626-564-8700, FAX 626-564-1116
Meets 3rd Thursday of each month at 6:30 p.m. at various locations. Executive Session 5:00 P.M.
Greater Los Angeles County Vector Control District MacBride
9510 Garfield Ave., South Gate, 90280, 310-927-6526
Meets 2nd Thursday at address above at 7:30 p.m.
Southern California Assn. of Governments (SCAG) Chang O'Connor
Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800
Eileen Ansari, Representative for Dist. 37
General Assembly meets annually each March - location to be announced
Wildlife Corridor Conservation Authority (WCCA) O/Connor Huff
Joseph Edmiston, Executive Director, Contact: Andi
5810 Ramirez Canyon Road, Malibu, 90265 310 454-1395 x 106
'Rev. December 10, 1998
CITY COUNCIL AD HOC COMMITTEES
(Effective 9-1-98)
(Meet As Needed)
Finance
O'Connor/Chang
Industry Materials Recovery Facility (IMRF)
City on Line Technical
Huff/O'Connor
Cable TV Franchise
Herrera/Chang
Sister City
Huff/Chang
WVUSD/City
Huff/Ansari
PUSD/City
Chang/O'Connor
Economic Development
Herrera/Chang
Redevelopment
Huff/Ansari
City Council Goals/City Manager Evaluation
Herrera/Chang
Liaison Committee to Surrounding Cities
Huff/Herrera
Chamber of Commerce Liaison Ansari
Diamond Bar Parks Master Plan O'Connor/Huff
Senior Citizen Liaison Ansari/Chang
Legislative Ansari/Herrera
City Anniversary Liaison O'Connor
Rev. December 10, 1998
TASK FORCES
(Effective 9-1.98)
MEMBERS
Telecommunications Task Force Mayor Pro Tem Chang, Chair
Mayor Herrera
Craig Clute
Ana Cortez
Barry Flint
John Forbing
Mike Radlovic
Nadine Schwartz
Larry Smith
Eric Stone
Allen Wilson
Mary Yuen
Staff:
James DeStefano
Ann Lungu
Linda Smith
Rev. December 10, 1498
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE BOARD OF DIRECTORS s
NOVEMBER 17, 1998 1JE
1. CALL TO ORDER: Chair/Huff called the meeting to order at 8:11 p.m.
ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice
Chairman Ansari, Chairman/Huff.
Also present were: Terrence L. Belanger, Executive Director; Michael Jenkins..
Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy
Public Works Director; Bob Rose, Community Services Director; Mike Nelson:.
Communications & Marketing Director, Linda Magnuson, Assistant Finance
Manager and Lynda Burgess, Agency Secretary.
2. PUBLIC COMMENTS: None
3. CONSENT CALENDAR: AM/Herrera moved, VC/Ansari seconded, to approve the
Consent Calendar. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Ansari,
Chair/Huff
NOES: AGENCY MEMBERS - None
ABSENT: AGENCY MEMBERS - None
3.1 APPROVED MINUTES - Regular Meeting of November 3, 1998 - As
submitted.
3.2 APPROVED VOUCHER REGISTER - dated November 17, 1998 in the
amount of $564.00.
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: AM/O'Connor said she is pleased that
Redevelopment Agency efforts have resulted in Travelers Insurance Group locating
their offices in D.B.
AM/Herrera echoed AM/O'Connor's statement. Without a Redevelopment Agency,
the City would not have been able to entice this large company to locate here. She
stressed the importance of this venture to the economy of D.B.
Chair/Huff stated that the Redevelopment Subcommittee met to discuss potential
future projects.
VC/Ansari believed that the economic viability of the City's climate is very important
NOVEMBER 17, 1998 PAGE 2
and that the Council and Agency are working on behalf of the City in a very
proactive manner.
CM/Belanger announced that Allstate Insurance will also be moving from Brea to
the Gateway Corporate Center on Parcel 23 into a 70,000 sq. ft. building.
8. AGENCY ADJOURNMENT: There being no further business to conduct,
Chair/Huff adjourned the meeting at 8:18 p.m.
ATTEST:
Chairman
LYNDA BURGESS, Agency Secretary
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE BOARD OF DIRECTORS
DECEMBER 1, 1998 DRAFT
CALL TO ORDER: Chair/Huff called the meeting to order at 7:20 p.m. in the
South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive,
Diamond Bar, California.
ROLL CALL: Agency Members Chang, Herrera, O'Connor, Vice
Chairman Ansari, Chairman/Huff.
Also present were: Terrence L. Belanger, Executive Director; Michael
Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu,
Deputy Public Works Director; Bob Rose, Community Services Director; Mike
Nelson, Communications & Marketing Director, Linda Magnuson, Assistant Finance
Manager and Tommye Cribbins, Deputy Agency Secretary.
REORGANIZATION OF THE REDEVELOPMENT AGENCY:
A. Presented plaque to former Redevelopment Agency Chairman Gary Werner.
B. SELECTION OF AGENCY CHAIRPERSON:
Chair/Huff opened nominations for Agency Chairperson.
AM/Chang moved, AM/Herrera seconded, to nominate VC/Ansari to serve
as Agency Chairperson.
With no other nominations offered, Chair/Huff closed the nominations.
VC/Ansari was elected to serve as Agency Chairperson by the following Roll
Call vote:
AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Ansari,
Chair/Huff
NOES: AGENCY MEMBERS - None
ABSENT: AGENCY MEMBERS - None
C. PRESENTATION TO OUTGOING REDEVELOPMENT AGENCY
CHAIRMAN BOB HUFF.
Chair/Ansari presented Bob Huff with a plaque in recognition of his service
as Chairman of the Redevelopment Agency for the 97-98 calendar year.
D. SELECTION OF AGENCY VICE CHAIRMAN:
AM/Chang moved, AM/Herrera seconded, to nominate AM/Huff as Agency
Vice Chairman.
With no further nominations offered, Chair/Ansari closed the nominations.
DECEMBER 1, 1998
PAGE 2 REDEVELOPMENT AGENCY
AM/Huff was elected to serve as Agency Vice Chairman by the following Roll
Call vote:
AYES: AGENCY MEMBERS - Chang, Herrera, Huff, O'Connor,
Chair/Ansari
NOES: AGENCY MEMBERS - None
ABSENT: AGENCY MEMBERS - None
RECESS: Chair/Ansari recessed the meeting at 7:30 p.m.
RECONVENE: Chair/Ansari reconvened the meeting at 9:43 p.m.
2. PUBLIC COMMENTS: None
3. CONSENT CALENDAR: AM/Herrera moved, VC/Huff seconded, to approve the
Consent Calendar. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/Huff,
Chair/Ansari
NOES: AGENCY MEMBERS - None
ABSENT: AGENCY MEMBERS - None
3.1 APPROVED MINUTES - Joint City Council/Redevelopment Agency Meeting
of October 22, 1998 - As submitted.
3.2 APPROVED VOUCHER REGISTER - dated December 1, 1998 in the
amount of $996,138.71.
4. PUBLIC HEARINGS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: AM/Herrera thanked former Chairman Huff
for his leadership of the Agency during the 97-98 term. She congratulated Gary
Werner on acknowledgement of his service as the first Chairman of the Agency and
welcomed Chair/Ansari to her new post.
AM/Chang congratulated Chair/Ansari on her appointment. He complimented
former Chairman Huff on his leadership.
AM/O'Connor thanked former Chairman Huff for his excellent stewardship of the
Agency. She looked forward to serving with Chair/Ansari.
VC/Huff thanked the Agency Members for their comments. He pointed out that this
DECEMBER 1, 1998
PAGE 3 REDEVELOPMENT AGENCY
process will be a continuum of people dedicated to helping the City's business
climate improve. He reported that the Agency successfully accomplished the goals
set forth at the beginning of his term. As more tax increment becomes available,
the Agency will be in a position to assist with more projects that will benefit the City.
Chair/Ansari thanked AM/Huff for his work as Chairman. In spite of a recent
significant business loss, D.B. has successfully attracted other businesses to
relocate to the community.
AGENCY ADJOURNMENT: There being no further business to conduct, Chair/Ansari
adjourned the meeting at 9:50 p.m.
ATTEST:
Chairman
TOMMYE CRIBBINS
Assistant Agency Secretary
DIAMOND BAR REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
TO: Chairman Ansari andBoardof Directors
CPV
FROM: Linda G. Magnuson,Isst. Finance Director
SUBJECT: Voucher Register, December 15, 1998
DATE: December 10, 1998
Attached is the Voucher Register dated December 15, 1998 for the
Diamond Bar Redevelopment Agency. The checks will be produced
after any recommendations and the final approval is received.
Please review and sign the attached.
DIAMOND BAR REDEVELOPMENT' AGENCY
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated December 15, 1998 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND DESCRIPTION PREPAID VOUCHERS TOTAL
610 'REDEVELOPMENT AGENCY FUND 150.00 6,974.70 7,124.70
REPORT FOR ALL FUNDS 150.00 6,974.70 7,124.70
APPROVED BY:
.A�
Linda G. 14a4nuson Eileen R. Ansari
Assistant Finance Director Chairman
rrence Bail,"
Robert S' Huff
Executive Director y / Vice Chairman
REPORT TOTAL PREPAIDS 150.00
REPORT TOTAL VOUCHERS 6,974.70
REPORT TOTAL 7,124.70
RUN DATE: 12/09/1998 16:21:29
JOUCiER REGISTEF
PAGE: 1
IDUE THRJ: l2/15/1?Q
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE
D-__KRI:)TI]n
AMOUNT DATE CHECK.
DIAMOND BAR/WALNUT YMCA
6107110-42115--
D DELIO SPN5RSHP-1/4
150.00 12/15/1998 248
TOTAL
PREPAIDS
150.00
TOTAL
VOUCHERS
.00
TOTAL
DUE VENDOR
150.00
HALL & FOREMAN
6107110-46411-R069"-46411
037:'1
PROF SVCS -G'3: REHAB DESIGN
6 ,257.50
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
6,257.50
TOTAL
DUE VENDOR
6,257.50
RICHARDS, WATSON & GERSHON
6107110-44020--
1371
OCT -LEGAL SVCS -RDA
688.20
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
686.20
TOTAL
DUE VENDOR
688.20
UNITED PARCEL SERVICE
6107110-44000--
80027-44_'*
EXPRESS SVCS-TOOLEY & CO
29.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS:
TOTAL
DUE VENDOR
29.00
REPORT TOTAL PREPAIDS 150.00
REPORT TOTAL VOUCHERS 6,974.70
REPORT TOTAL 7,124.70
DIAMOND BAR REDEVELOPMENT AGENCY
INTEROFFICE MEMORANDUM
TO: Honorable Chairman and Board Members
VIA: Terrence L. Belanger, Executive Directo4
FROM: Linda G. Magnuson, Asst. Finance Director
DATE: December 15, 1998
SUBJECT: Advance and Reimbursement Agreement Number P2
Recommendation:
It is recommended that the Redevelopment Agency adopt a resolution approving Advance and
Reimbursement Agreement Number P2, with the City of Diamond Bar, in the amount of $34,695.
On February 17, 1998, the City Council and the Diamond Bar Redevelopment Agency approved
Advance and Reimbursement Agreement Number P 1 in the amount of $328,120 for the purpose of
awarding engineering design contracts for various improvements located within the Diamond Bar
Economic Revitalization Area. A contract for $150,810 (including contingency) was awarded to
Dewan, Lundin, and Associates for engineering design services related to improvements to Brea
Canyon Road between Pathfinder and the Southerly City Limits.
At the time of the original contract award, staff had contacted Caltrans to discuss the possibility of
improving the State right-of-way area on the westerly side of Brea Canyon Road. Since that time,
an agreement has been reached between the Redevelopment Agency and Caltrans. Therefore a
contract amendment for this project in the amount of $34,695 is being proposed to incorporate this
area as a part of the improvement project..
RESOLUTION NO. R 98 -
A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY
AUTHORIZING PAYMENT BY THE AGENCY FOR PART OF THE COST OF THE
INSTALLATION AND CONSTRUCTION OF STREET IMPROVEMENTS
THE DIAMOND BAR REDEVELOPMENT AGENCY HEREBY FINDS,
DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. Pursuant to provisions of the Community Redevelopment Law (California Health
and Safety Code Section 33000, et seal, and in particular Section 33445 thereof, the Diamond
Bar Redevelopment Agency (the "Agency") proposes to pay for part of the cost of the installation
and construction of street improvements, including design services in connection therewith, to Brea
Canyon Road between Pathfinder and the Southerly City limits (the "Street Improvements").
The cost of the Street Improvements initially will be advanced by the City and will be
reimbursed by the Agency pursuant to the Advance and Reimbursement Agreement by and between
the Agency and the City of Diamond Bar attached hereto as Exhibit A (the "Agreement") .
Section 2. The streets described in Section 1, above, serve the residents and taxpayers of
the City, including the Diamond Bar Economic Revitalization Area (the "Project Area"). The
Redevelopment Plan for the Project Area and the accompanying Report to City Council document,
and the City Council has determined, that the Project Area is an area in which the combination of
blighting conditions is so prevalent and so substantial that it causes a reduction of and lack of
proper utilization of the area to such an extent that it constitutes a serious physical and economic
burden on the community which cannot reasonably be expected to be reversed or alleviated by
private enterprise or governmental action, or both, without redevelopment. The Project Area
suffers from deficiencies in the traffic circulation system, including safety hazards, a lack of
adequate streetscape improvements, awkward alignment, varying street widths, complicated traffic
patterns and congestion. Inadequate access to the Project Area and the lack of adequate
streetscaping discourages visitors for patronizing businesses in the Project Area thereby hindering
economic development opportunities and contributing to the existence of depreciated and stagnant
property values, impaired investments, high business vacancies, and low lease rates in the Project
Area.
The installation and construction of the Street Improvements will assist in ameliorating the
above-described traffic circulation deficiencies and assist in the elimination of blight within the
Project Area which are caused by inadequate public improvements and adverse economic
conditions. The provision of the Street Improvements will encourage business patronage and
thereby assist in stimulating the revitalization of the Project Area through private sector activity in
the Project Area.
Section 3. Due to budget constraints of the City, the cost of the Street Improvements has
been allocated to the Agency. Except for the moneys advanced by the City and to be reimbursed
by the Agency pursuant to the Agreement, no moneys of the City are available to pay for such
costs. The budget constraints of the City prevent the City from financing the Street Improvements
by any means. Traditional methods of financing, such as the issuance of general obligation bonds
by the City, are unavailable as a practical matter because of the extraordinary majority voter
approval requirements of two-thirds of the electorate. Special taxes also require a two-thirds vote
of the electorate. Assessment financing is subject to a majority protest and may not be an
appropriate method of financing street improvements having general benefits.
Section 4. The Agency hereby finds and determines that based upon the foregoing and
other information presented to the Agency: (i) the Street Improvements will be of benefit to the
Project Area and to the immediate neighborhood in which the project is located; (ii) no other
reasonable means of financing the Street Improvements is available to the City; and (iii) the
payment of funds for the Street Improvements will assist in the elimination of blighting conditions
inside the Project Area by remedying the lack of adequate public improvements, which in turn will
encourage private sector investment in the Project Area and thereby assist in remedying adverse
economic blighting conditions in the Project Area such as depreciated and stagnant property values,
impaired investments, high business vacancies, low lease rates, and is consistent with the Agency's
implementation plan adopted pursuant to Health and Safety Code Section 33490.
Section 5. The Agreement attached hereto as Exhibit A is hereby approved. The Chair of
the Agency is hereby authorized and directed, for and in the name and on behalf of the Agency, to
execute and deliver the Agreement in substantially the form hereby approved, with such additions
or changes as the Agency may approve, such approval to be conclusively evidenced by his
execution and delivery thereof
Section 6. The Agency hereby authorizes and approves payment by the Agency for all or a
part of the cost of the Street Improvements pursuant to the Agreement from any revenues of the
Agency lawfully available therefor.
PASSED, APPROVED and ADOPTED this day of , 1998.
Eileen R. Ansari, Chair
I, LYNDA BURGESS, Agency Secretary of the Diamond Bar Redevelopment Agency, do
hereby certify that the foregoing Resolution was introduced at a regular meeting of the
Redevelopment Agency held on the day of , 1998 by the following
vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
Attest:
Lynda Burgess, Secretary
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Honorable Chair and Board Members
MEETING DATE: December 15, 1998 REPORT DATE: December 8, 1998
FROM: Terrence L. Belanger, Executive Director
TITLE: Contract Amendment for Dewan, Lundin & Associates for the Brea Canyon Road between
Pathfinder Road and the Southerly City Limits and Brea Canyon Cut -Off Road between Diamond Bar Boulevard
and the Westerly City Limits Streetscape and Street Improvement Project.
SUMMARY: On February 17, 1998, the Redevelopment Agency awarded Dewan, Lundin & Associates
(DL&A) the professional design contract in the amount of $136,810.00 for the Brea Canyon Road between
Pathfinder Road and the Southerly City Limits and Brea Canyon Cut -Off Road between Diamond Bar Boulevard
and the Westerly City Limits Streetscape and Street Improvement Project. To provide consistent and continuous
streetscape along both sides of Brea Canyon Road, staff began discussing the enhancement possibilities with
Caltrans in October. Previously, Caltrans has not been amicable to any proposed improvements/maintenance of
local cities within their right-of-way. Caltrans staff has responded favorably to our intent and requested that a
master plan with a letter of intent be provided. At staff's request, DL&A has given the fee proposal for the
additional streetscape design work to include the west side of Brea Canyon Road between Pathfinder Road and
the southerly city limits. Modification requested includes coordination with Caltrans to work within their right-
of-way in order to provide the additional landscaping and irrigation on the westerly side of Brea Canyon Road.
RECOMMENDATION: That the Redevelopment Agency approve and authorize the Chair to execute the
contract amendment with Dewan, Lundin & Associates for the Brea Canyon Road between Pathfinder Road and
the Southerly City Limits and Brea Canyon Cut -Off Road between Diamond Bar Boulevard and the Westerly
City Limits Streetscape and Street Improvement Project, in an amount not to exceed $34,695.00.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Specification (on file in City Clerk's Office)
_ Ordinances(s) x Other: Dewan, Lundin & Associates' Proposal
x Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
N/A s
Yes
_ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
Majority
3. Has environmental impact been assessed?
N/A _
Yes
_ No
4. Has the report been reviewed by a Commission?
N/A _
Yes
_ No
Which Commission?
5. Are other departments affected by the report?
N/A _Yes
_ No
REVIEWED BY:
Terrence L. Belai#er Jam s DeStefano David G. Liu
City Manager Deputy City Manager Deputy Director of Public Works
REDEVELOPMENT AGENCY 1ZEPOKY
DATE: December 15, 1998 AGENDA NO.
TO: Honorable Chair and Board Members
FROM: Terrence L. Belanger, Executive Direc%r
SUBJECT: Contract Amendment for Dewan, Lundin & Associates for the Brea Canyon Road between
Pathfinder Road and the Southerly City Limits and Brea Canyon Cut -Off Road between Diamond
Bar Boulevard and the Westerly City Limits Streetscape and Street Improvement Project.
ISSUE STATEMENT
Consideration of an amendment to an existing contract for professional design services for the Brea Canyon Road between
Pathfinder Road and the Southerly City Limits and Brea Canyon Cut -Off Road between Diamond Bar Boulevard and the
Westerly City Limits Streetscape and Street Improvement Project
RECOMMENDATION
That the Redevelopment Agency approve and authorize the Chair to execute the contract amendment with Dewan, Lundin
& Associates for the Brea Canyon Road between Pathfinder Road and the Southerly City Limits and Brea Canyon Cut -Off
Road between Diamond Bar Boulevard and the Westerly City Limits Streetscape and Street Improvement Project, in an
amount not to exceed $34,695.00.
FINANCIAL SUMMARY
Originally $150,810.00 ($136,810.00 contract amount and $14,000.00 contingency) was allocated from the Redevelopment
Agency. An additional $34,695.00 is requested to be allocated by the Redevelopment Agency.
BACKGROUND
On February 17, 1998, the Redevelopment Agency awarded Dewan, Lundin & Associates (DL&A) the professional design
contract in the amount of $136,810.00 for the Brea Canyon Road between Pathfinder Road and the Southerly City Limits
and Brea Canyon Cut -Off Road between Diamond Bar Boulevard and the Westerly City Limits Streetscape and Street
Improvement Project.
To provide consistent and continuous streetscape along both sides of Brea Canyon Road, staff began discussing the
enhancement possibilities with Caltrans in October. Previously, Caltrans has not been amicable to any proposed
improvements/maintenance of local cities within their right-of-way. However, Caltrans staff has responded favorably to our
intent and requested that a master plan with a letter of intent be provided. At staff's request, DL&A has given the fee
proposal for the additional streetscape design work to include the west side of Brea Canyon Road between Pathfinder Road
and the southerly city limits. Modification requested includes coordination with Caltrans to work within their right-of-way
in order to provide the additional landscaping and irrigation on the westerly side of Brea Canyon Road.
This additional scope of work will require additional services from Dewan, Lundin & Associates and their subconsultant
Pat Hirsch & Associates. To incorporate this area, additional aerial and ground surveys will need to be done, as well as
preparation of landscape and irrigation improvement plans. Lighting plans for pedestrian walkway along the easterly side
of Brea Canyon Road will also be done and coordination with Caltrans will be required.
An additional $34,695.00 is requested for this additional scope of work, with the proposed total contract amount of
$171,505.00.
AMENDMENT NO. 1
TO THE AGENCY'S CONSULTING SERVICES AGREEMENT
This Agreement (Amendment No. 1) is made and entered into this 15th day of
D c m bgr 1998, between the REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND
BAR, a Municipal Corporation (hereinafter referred to as "AGENCY") and Dewan; Lundin &
Associates (hereinafter referred to as "CONSULTANT").
A. RECITALS:
(i.) The AGENCY entered into an Agreement, with DOE" Lundin &
Associates to provide Professional Engineering Services, which the Agreement was dated
February 17 1998.
(ii.) CONSULTANT submitted a proposal, a full, true and correct copy of
which is attached hereto as Exhibit "E" to increase the contract amount by $34,695.00.
NOW, THEREFORE, it is agreed by and between AGENCY and CONSULTANT:
S ion 1: Section 1. A. Scope of Services of the Agreement is hereby amended to
read as follows:
"A. Scope of Services. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibits "B", "C", "D" and "E" for the Brea Canyon
Road between Pathfinder Road and the Southerly City Limits and Brea Canyon Cut -Off Road
between Diamond Bar Boulevard and the Westerly City Limits Streetscape and Street
Improvement Project, the Consultant's Response, dated November. H, 1997, January 18 1998
January 20. 1998 and November 23 1998 to the Agency's Request for Proposals."
Section 2: Section 1. B. Level of Services/Time of Performance of the Agreement
is hereby amended to read as follows:
"B. Level of Services/Time of Performance. The level of and time of the
specific services to be performed by Consultant are as set forth in Exhibits "B", "C", "D" and "E."
Section 3: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "Agency agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of Agency in compliance with the schedule
set forth in Exhibits "B", "C", "D" and "E." Payment will be made only after submission of
Proper invoices in the form specified by Agency. Total payment to Consultant pursuant to this
Agreement shall not exceed One Hu_ ndred Seventy One Thousand and Five Hundred and
Five dollars ($171.505.00).
Section 4: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement, statement, or
promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of
this Amendment No. 1 shall be effective only if it is in writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day
and year first set forth above:
APPROVED AS TO FORM:
General Counsel
ATTEST:
Agency Secretary
DATE:
CONSULTANT:
DEWAN, LUNDIN & ASSOCIATES
Surender Dewan
Principal
REDEVELOPMENT AGENCY OF
THE CITY OF DIAMOND BAR
Chair
DIAMOND BAR REDEVELOPMENT AGENCY
AGENDA REPORT AGENDA NO.
TO: Honorable Chairman and Agency Board Members
MEETING DATE: December 15, 1998 REPORT DATE: December 10, 1998
FROM: Terrence L. Belanger, Agency Executive Director
TITLE:
Transmittal of Annual Financial Report and Final Audit Report for the year ended June 30, 1998.
SUMMARY:
The Agency's audit firm of Conrad and Associates, L.L.P. has prepared the Fiscal Year 1997-98 Annual
Financial Statement and Independent Auditor's Report for the Redevelopment Agency.
RECOMMENDATION:
Receive and file the Fiscal Year 1997-98 Annual Financial Statement and Independent Auditor's Report for the
Redevelopment Agency.
LIST OF ATTACHMENTS:
_ Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Spec (on file in City Clerk's Office)
_ Ordinances(s) XX Other _TY 97-98 Financial Statement, Audit Report
Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed _ Yes_ No
2. Does the report require a majority or 4/5 vote? _ Yes_ No
3. Has environmental impact been assessed? _ Yes_ No
4. Has the report been reviewed by a Commission? _ Yes_ No
5. Are other departments affected by the report? _ Yes_ No
Report discussed with the following affected departments:
REVIEWED BY:
("1344��6
Terrence L. Belan er
Agency Executive Wrector
Linda G. Magnus
Asst. Finance Director