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HomeMy WebLinkAbout8/5/1997Cit / e0w coullcl./ AGENDA Tuesday, August 5, 1997 6:30 p.m. Regular Meeting South Coast Air Quality Management District Auditorium 21865 EastCopley Drive Diamond Bar, California 91765 Mayor Bob Huff Mayor Pro Tem Caro t Herrera Council Member Eileen Ansari Council Member Clair Harmony Council Member City Manager City Attorney City Clerk Gary Werner Terrence L. Belanger Michael Jenkins Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. �� IIL1�111�1111.11: Please refrain from smoking, eating or drinking y The City of Diamond Bar uses recycled paper in the Council Chambers.; and encourages you to do the same. PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In cases of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. THIS MEETING IS BEING BROADCAST LIVE BY JONES INTERCABLE FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST ON THE SATURDAY FOLLOWING THE COUNCIL MEETING AT 10:00 A.M. ON CHANNEL 12. Next Resolution No. 97 -58 Next Ordinance No. 05(1997) 1. CLOSED SESSION: None 2. CALL TO ORDER: 6:30 p.m. August 5, 1997 PLEDGE OF ALLEGIANCE: Mayor Huff INVOCATION: Pastor Bob Basile, Calvary Chapel ROLL CALL: Council Members Ansari, Harmony, Werner, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: Mayor Huff 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclamation in support of the "14th Annual National Night Out" on August 5, 1997 and recognition to: Nicole Haserot for reporting a robbery in progress at Burger King; and Earl Stockton for reporting a home burglary in progress leading to the apprehension of 4 suspects. 3.2 Certificate of Recognition to Robert Keller, Excel Construction and Andre Tardif, Walnut Valley Rotary for assisting in the renovation of the Diamond Bar Community Center BUSINESS OF THE MONTH: 3.3 Presentation of City Tile to Gil Villavicencio, owner of the Whole Enchilada Restaurant. 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. AUGUST 5, 1997 PAGE 2 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION MEETING (Development Code) AUGUST 5, 1997 - 6:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 CONCERT IN THE PARK - BOBBY COCHRAN & THE ROCK AROUND THE CLOCK SHOW (50's) - August 6, 1997 - 6:30-8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.3 PLANNING COMMISSION - August 12, 1997 - 6:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 CONCERT IN THE PARK - UPSTREAM (Calypso) - August 13, 1997 - 6:30-8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. 5.5 TRAFFIC & TRANSPORTATION COMMISSION - August 14,1997 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING - AUGUST 19, 1997 - 6:30 p.m., AQMD Auditorium, 28165 E. Copley Dr. 5.7 PLANNING COMMISSION - (Development Code) - AUGUST 19, 1997 - 6:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Regular Meeting of July 1, 1997 - Approve as submitted. 6.1.2 Regular Meeting of July 15, 1997 - Approve as submitted. Requested by: City Clerk 6.2 PARKS & RECREATION COMMISSION MINUTES: 6.2.1 Special Meeting of June 12, 1997 - Receive & File. 6.2.2 Regular Meeting of June 26, 1997 - Receive & File. Requested by: Community Services Director 6.3 PLANNING COMMISSION MINUTES: 6.3.1 Regular Meeting of June 10, 1997 - Receive & AUGUST 5, 1997 PAGE 3 File. 6.3.2 Regular Meeting of June 24, 1997 - Receive & File. 6.3.3 Regular Meeting of July 8, 1997 - Receive & File. Requested by: Community Development Director 6.4 TRAFFIC & TRANSPORTATION COMMISSION -Regular Meeting of May 8, 1997 - Receive & File. Requested by: Deputy Public Works Director 6.5 VOUCHER REGISTER - Approve Voucher Register dated August 5, 1997 in the amount of $1,089,979.31 Requested by: City Manager 6.6 TREASURER'S REPORT - Submitted for the City Council's review and approval is the Treasurer's Statement for the month of June, 1997. Requested by: City Manager 6.7 NOTICE OF COMPLETION - On March 4, 1997, Council awarded a contract for sports field lighting at Peterson Park to MacKenzie Electric, Inc. in the amount of $199,557. The completed work has been determined to be in accordance with the specifications approved by the City. The Plans and specifications contained a bid alternative item for pole standards to change to "spread" footings, if the contractor had any "refusals" due to the rocky conditions at the park, which occurred during the soils testing. The contractor received permission from the City to utilize a larger drill (auger) for the problem areas which resulted in additional costs of $14,340 for rental and transportation of the drill. The contingency approved by Council was to of the contract amount, or $2,000. A change order is requested in the amount of $4,305 which is 2.15% of the contract resulting in a total contract amount of $203,862. Recommended Action: It is recommended that the City Council accept the work performed by MacKenzie Electric, Inc.; authorize the City Clerk to file the Notice of Completion and release any retention amounts 35 days after recordation; and authorize the City Manager to sign the change order of $4,305. Requested by: City Manager AUGUST 5, 1997 PAGE 4 6.8 DIAMOND BAR BOULEVARD UNDERGROUND UTILITY DISTRICT NO. 2 - AWARD OF SERVICE REQUEST FOR CONSTRUCTION OF UNDERGROUND SERVICE CABINETS TO L.A. COUNTY DEPARTMENT OF PUBLIC WORKS - Resolution No. 93-71 requires undergrounding of utilities in Utility District No. 2 on D.B. Blvd. between Goldrush Dr. and Temple Ave. 8 locations remain to be converted. Temporary lines are in place and underground service cabinets will be required to be installed for the conversion of these remaining meters. This work is within the scope of the General Services Agreement the City has with L.A. County Department of Public Works. Recommended Action: It is recommended that the City Council approve the construction of Underground Service Cabinets by L.A. County Department of Public Works in an amount not to exceed $40,000. Requested by: Deputy Public Works Director 6.9 RESOLUTION NO. 97 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING FOR TWELVE MONTHS, CONDITIONAL USE PERMIT NO. 96-10, AND DEVELOPMENT REVIEW NO. 96-9, A REQUEST FOR CO -LOCATION OF A TELECOMMUNICATIONS FACILITY BY COX COMMUNICATIONS AND PACIFIC BELL MOBILE SERVICES, CONSISTING OF THREE ANTENNAS AND EQUIPMENT CABINETS AT 24401 DARRIN DRIVE, DIAMOND BAR, CALIFORNIA - On July 15, 1997, Council directed preparation of a resolution approving, for a twelve month period, the placement of a wireless telecommunication facility at 24401 Darrin Dr. The proposed resolution incorporates provisions regarding the temporary nature of the permits, adherence to the most recent development plans, FCC compliance and bonding to ensure removal of the facility. Recommended Action: It is recommended that the City Council consider and, if appropriate, adopt Resolution No. 97 -XX approving placement of a wireless telecommunication facility at 24401 Darrin Dr. for a 12 - month period. Requested by: Community Development Director 6.10 ADDENDUM TO AGREEMENT FOR USE OF FACILITIES WITH POMONA UNIFIED SCHOOL DISTRICT - On October 4, 1994, the City entered into an Agreement for Use of Facilities with Pomona Unified School District which sets forth the City's use of school facilities located in D.B. The football field located at Lorbeer Middle School is heavily used by local organizations, including Pop Warner Football, AYSO and Adult Soccer Leagues. In an effort to AUGUST 5, 1997 PAGE 5 create better utilization of fields, lighting of the Lorbeer football field is listed in the City's 97-98 Capital Improvement Program. The Addendum allows the City to construct capital improvements at Lorbeer and sets priorities for use of the lighted facilities. The value of the lighting will be applied to the amount due for facilities used by the City on a pro -rated basis. The Addendum was approved by the Pomona Unified School District Board of Education on June 17, 1997. Recommended Action: It is recommended that the City Council approve the Addendum to Agreement for Use of Facilities and Amendment to Attachment 1 of the Agreement. Requested by: City Manager 6.11 CONTRACT AMENDMENT WITH CATHCART/BEGIN - On July 30, 1996, Council awarded a contract to Cathcart/Begin for design services for athletic field lighting and Drainage/ Irrigation Projects at Peterson Park in the amount of $36,860 for both projects. The contract did not include allowance for reimbursable expenses or additional required services. Therefore, the contract needs to be amended to include reimbursable expenditures and additional field service, if required, during the Irrigation/Drainage Project. The request is for $1,200 for reimbursable expenditures and $1,500 for additional services, such as design changes, additional field surveying or site meetings. The total contract would be $39,560. The field lighting portion has been completed and the irrigation/drainage project is scheduled to be constructed by Spring, 1998. Recommended Action: It is recommended that the City Council approve the contract amendment with Cathcart/ Begin of $2,700 for a total contract of $39,560. Requested by: City Manager 6.12 APPROVAL OF AMENDMENT NO. 3 TO THE CONSULTING SERVICES AGREEMENT WITH J. MICHAEL HULS, R.E.A., FOR ENVIRONMENTAL MANAGEMENT SERVICES - The City has retained the services of J. Michael Hulls, R.E.A., a consulting firm with experience in solid waste planning and integrated environmental management program implementation which will expire on August 15, 1997. Consequently, staff is prepared to extend the contract for one year. Recommended Action: It is recommended that the City Council: (1) find that it is in the City's best interest to extend the existing contract rather than request bids AUGUST 5, 1997 PAGE 6 for the services and (2) approve and authorize the Mayor to execute Amendment No. 3 with J. Michael Huls, R.E.A., in an amount not -to -exceed $40,000 for services relating to administration of the City's solid waste permit system, coordination of AB 939 and program activities, and implementation of the NPDES Permit requirements. Requested by: Deputy Public Works Director 6.13 AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN OF THE ENVIRONMENTAL ENHANCEMENT MITIGATION (E.E.M.) TREE PLANTING PROJECT ALONG ROUTE 57 FREEWAY TO HEIMBERGER HIRSCH AND ASSOCIATES INC. - The City has been awarded a $200,000 grant by the State to plant 1,200 trees along Rt. 57 Fwy. from D.B. Blvd. to Rt. 60 Fwy., and along Rt. 60 Fwy. at the Brea Canyon Rd. interchange. The services of a landscape architect are necessary to design the irrigation system and to develop construction plans and specifications necessary to construct the project. Staff interviewed 4 landscape architect firms, and based on proposals received and interviews with the firms, recommends awarding a contract to Heimberger Hirsch & Assoc., Inc. Recommended Action: It is recommended that the City Council award a contract for design of plans and specifications for the Environmental Enhancement Mitigation Tree Planting Project along Rt. 57 Fwy. to Heimberger Hirsch & Assoc., Inc. in an amount not to exceed $29,800. Requested by: Community Services Director 6.14 AWARD OF DESIGN SERVICES FOR TRAFFIC SIGNALS ON DIAMOND BAR BLVD. AT MONTEFINO AVE. AND AT QUAIL SUMMIT DR. - Proposals for design services for traffic signals on D.B. Blvd. at Montefino Ave. and at Quail Summit Dr. were solicited from the City's on-call traffic engineering consultants. 5 proposals were received: DKS Assoc.; Warren C. Siecke; Linscott, Law & Greenspan; Myer, Mohaddes Assoc. and O'Rourke Engineering. Recommended Action: It is recommended that the City Council award the traffic signal design services contract for the intersections of D.B. Blvd./Montefino Ave. and D.B. Blvd./Quail Summit Dr. to DKS Assoc., in an amount not -to -exceed $13,540. Requested by: Deputy Public Works Director 6.15 AWARD OF INSPECTION SERVICES FOR TRACTS 32400/52228/ 52203/52204 IMPROVEMENT PROJECTS - On September 3, 1996, AUGUST 5, 1997 PAGE 7 Council awarded a contract for plan check services for Tracts 32400/52228/52203/52204 improvement plans and final tract maps to Charles Abbott Assoc. For consistency and continuity, the City has assigned inspection services for private development improvements to the on-call firm that has completed the plan checking services for those improvement plans. Recommended Action: It is recommended that the City Council award a contract for inspection services for Tracts 32400/52228/52203/52204 improvement projects to Charles Abbott Assoc. in an amount not -to -exceed $51,319.87. Requested by: City Engineer 6.16 AUTHORIZATION FOR ADDITIONAL MAINTENANCE FOR PARKS: (a) AUTHORIZATION FOR ADDITIONAL WORK BY PARKS MAINTENANCE CONTRACTOR ON AS -NEEDED BASIS - On May 6, 1997, Council extended the contract with Accurate Landscape & Maintenance Corp. for maintenance of the City's 8 parks for FY 97/98 in the amount of $106,810.56. Section 4 of the specifications states that additional work, for additional compensation, may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. Recommended Action: It is recommended that the City Council authorize the City Manager to approve additional work as needed by Accurate Landscape & Maintenance Corp., for maintenance of the City's 8 public parks in an amount not to exceed $8,600 for FY 97/98. Further, it is recommended that the City Council authorize the City Manager to approve the purchase of paper products for the City's 7 park restrooms by Accurate Landscape & Maintenance Corp. in an amount not to exceed $3,400 for FY 97/98. (b) AUTHORIZATION FOR ADDITIONAL WORK BY L.L.A.D. NO. 38 MAINTENANCE CONTRACTOR ON AS -NEEDED BASIS - On May 6, 1997, Council approved a contract extension with Mariposa Horticultural Enterprises, Inc. for maintenance of L.L.A.D. No. 38 for FY 97/98, in the amount of $39,833.88. Sections 4 and 23 of the specifications states that additional work, for additional compensation, may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add AUGUST 5, 1997 PAGE 8 new or modify/refurbish existing landscaping and irrigation systems. The total estimated annual cost for the additional work at L.L.A.D. No. 38 is $7,500. This estimate is based on the actual amount of required additional work the past two fiscal years. Recommended Action: It is recommended that the City Council authorize the City Manager to approve additional work as needed by Mariposa Horticultural Enterprises, Inc. for maintenance of L.L.A.D. No. 38 in an amount not to exceed $7,500 for FY 97/98. (c) AUTHORIZATION FOR ADDITIONAL WORK BY L.L.A.D. NO. 39 MAINTENANCE CONTRACTOR AN AS -NEEDED BASIS - On May 6, 1997, Council approved a contract extension with Accurate Landscape & Maintenance Corp. for maintenance of L.L.A.D. No. 39 for FY 97/98, in the amount of $74,395.44. Sections 4 and 23 of the specifications state that additional work, for additional compensation, may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. The total estimated annual cost for the additional work at L.L.A.D. No. 39 is $5,000. The estimate is based on the actual amount of required additional work the past two fiscal years. Recommended Action: It is recommended that the City Council authorize the City Manager to approve additional work as needed by Accurate Landscape & Maintenance Corp. for maintenance of L.L.A.D. No. 39 in an amount not to exceed $5,000 for FY 97/98. (d) AUTHORIZATION FOR ADDITIONAL WORK BY L.L.A.D. NO. 41 MAINTENANCE CONTRACTOR AN AS -NEEDED BASIS - On May 6, 1997, Council approved a contract extension with Landscape West, Inc. for maintenance of L.L.A.D. No. 41 for FY 97/98 in the amount of $35,400. Sections 4 and 23 of the specifications state that additional work, for additional compensation, may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. The total estimated annual cost for additional work at L.L.A.D. No. 41 is $5,000. The estimate is based on the actual amount of required additional work the past two fiscal years. Recommended Action: It is recommended that the City Council authorize the City Manager to approve additional work as needed by Landscape West, Inc. for maintenance of AUGUST 5, 1997 PAGE 9 L.L.A.D. No. 41. in an amount not to exceed $5,000 for FY 97/98. Requested by: Community Services Director 7. PUBLIC HEARINGS: 7:00 p.m. or as soon thereafter as matters can be heard. 7.1 RESOLUTION NO. 97 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING THE LOCAL IMPLEMENTATION REPORT (LIR) AND CERTIFYING THAT THE CITY OF DIAMOND BAR MEETS THE CONFORMITY CRITERIA OF THE 1995 CONGESTION MANAGEMENT PROGRAM (CMP) - The Congestion Management Program (CMP) requires the City to track development activity and transportation improvements in the City by adopting a Local Implementation Report (LIR). The LIR, which is to be submitted to the L.A. County Metropolitan Transportation Authority (LACMTA), ascertains that the City complies with the conformity criteria of the 1995 CMP.. The City, based on construction and demolition activities occurring between June 1, 1995 and May 31, 1996, generated 798 debits. These debits were offset by the City's transportation credit/claims, which totaled 66,531 points. Based on the City's ability to achieve a position credit balance of 65,733 points (66,351-798), the City will remain in compliance with the CMP. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution No. 97 -XX adopting the Local Implementation Report (LIR) and certifying that the City meets the conformity standards of the 1995 Congestion Management Program (CMP). Requested by: Deputy Public Works Director 7.2 (a) ORDINANCE NO. XX(1997): AN ORDINANCE OF THE CITY OF DIAMOND BAR RELATING TO THE REGULATION OF TAXICABS AND TAXICAB DRIVERS - In April, 1995, Council adopted an Ordinance relating to operation of taxicabs and other vehicles for hire. Since adoption, Government Code Section 53075.5 was amended to require that the City's taxicab regulations include a mandatory controlled substance and alcohol testing program. The taxicab employer, or if self-employed, the driver, is responsible for (and one or the other must pay the costs of) obtaining the test, providing the results to the City, and completing any rehabilitation and follow-up testing as may be necessary, all in compliance with certain federal regulations. AUGUST 5, 1997 PAGE 10 Recommended Action: It is recommended that the City Council approve for first reading by title only and waive full reading of Ordinance No. Xx(1997): relating to the regulation of Taxicabs and Taxicab Drivers. (b) RESOLUTION NO. 97 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE REIMBURSEMENT OF FEES FOR ISSUANCE OF REGULATORY LICENSES AND PERMITS FOR THE OPERATION OF TAXICABS AND OTHER VEHICLES FOR HIRE - In April, 1995, Council adopted an Ordinance regarding operation of taxicabs and other vehicles for hire. The Ordinance established the procedure for taxicab companies to obtain licenses and permits to operate within the City and requires taxicab companies to obtain driver and vehicle permits. The City needs to establish reimbursement fees for issuance of regulatory licenses and permits pursuant to Government Code 66018 and 53075.5. Government Code 53075.5(c) states "Each City or County may levy service charges, fees, or assessments in an amount sufficient to pay for the costs of carrying out an ordinance or resolution adopted in regard to taxicab transportation services pursuant to this section." The Public Hearing was noticed according to Government Code 6062a. Recommended Action: It is recommended that the City Council adopt Resolution No. 97 -XX: establishing reimbursement of fees for issuance of regulatory licenses and permits for the operation of taxicabs and other vehicles for hire. Requested by: City Manager 8. OLD BUSINESS: 8.1 DISCUSSION OF BUDGET REQUEST BY DIAMOND BAR CHAMBER OF COMMERCE - The City Council directed an ad hoc subcommittee comprised of Mayor Pro Tem Herrera and Council Member Ansari to meet with representatives of the D.B. Chamber of Commerce and bring back a recommendation regarding an agreement between the City and the Chamber for specified services. Recommended Action: It is recommended by the Ad Hoc Subcommittee that the Council enter into an agreement between the City and the D.B. Chamber of Commerce for the years 97/98 and 98/99 for specified services. Further, it is recommended that the City Council compensate the Chamber of Commerce in an amount not to exceed $24,000 for FY 97/98 and $12,000 for FY 98/99. Requested by: City Manager AUGUST 5, 1997 PAGE 11 8.2 SAFER BOARD OF DIRECTORS: APPOINTMENT OF BOARD MEMBER AND ALTERNATE - With the recent agreement to become members of the Self -Insurance Authority for Effective Risk Management (SAFER), it is necessary to appoint one member of the City Council to the Board of Directors and one member as Alternate. Recommended Action: It is recommended that the Mayor appoint, with City Council consent, a member of the City Council to be the City's representative on the Safer Board of Directors and appoint a member of the City Council to act as alternate. Requested by: Mayor 8.3 DIAMOND BAR RANCH FESTIVAL - DISCUSSION OF OPTIONS FOR CITY SUPPORT - Staff has been unable to get specific costs related to the Ranch Festival's needs. An oral report is anticipated at the meeting. Recommended Action: Direct staff as necessary. Requested by: City Manager 9. NEW BUSINESS: 9.1 TRANSMITTAL OF THE DRAFT CITY-WIDE COMPREHENSIVE PARKS MASTER PLAN - The City's Parks & Recreation Commission has conveyed the draft City -Wide Comprehensive Parks Master Plan to the City Council. The Commission recommends approval of the Plan. Recommended Action: It is recommended that the City Council set a date for a public workshop to discuss the Draft City -Wide Comprehensive Parks Master Plan. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY MEETING Next Resolution: R-97-16 1. CALL TO ORDER: Chairman Werner ROLL CALL: Agency Members Ansari, Harmony, Herrera, VC/Huff, C/Werner 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on AUGUST 5, 1997 PAGE 12 this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES: 3.1.1 Regular Meeting of July 1, 1997 - Approve as submitted. 3.1.2 Regular Meeting of July 15, 1997 - Approve as submitted. Requested by: Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated August 5, 1997 in the amount of $12,383.60. Requested by: Executive Director 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: 6. NEW BUSINESS: 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. AGENCY ADJOURNMENT: RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL COMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Regular Meeting in the AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on August 5, 1997. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Regular Meeting of the Diamond Bar City Council, to be held on August 5, 1997 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 1st day of August, 1997, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Regular Meeting in the AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on August 5, 1997. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Regular Meeting of the Diamond Bar City Council, to be held on August 5, 1997 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 1st day of August, 1997, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar 'roclam WA TIONAL A, 1997 WHERMS, the National Association of Town Watch (NA T99 is spot national crime and drug prevention program on August 5, 1997 called "Nati and WHEREAS, the "14th National Night Out" provides a unique oppon of Diamond Bar to join forces with thousands of other communities acro, promoting cooperative, police-contysunity cizme, and drug prevention efforts, WHEREAS, the City of Diamond Bar plays ' a vital role in assisting County Sheriffs Department through joint crime and drug prevention eff4 Diamond Bar and is supporting "National Night Out" locally, and WHEREAS, it is essential that all citizens of the City of Diamond importance of crime prevention programs and the impact that their partic fon �, reducing crime and drug abuse in the City of Diamond Bar; and WHEREAS, Police -Community Partnerships and Neighborhoo o Awareness and Cooperation are important themes of the "National Nigh u o a NOW, Tfl£R£MOR, the City Council of the City of Diamond Bar r lai nd urges all citizens along with the National Association of Town Watch i u ortin h 4th Annual National Night Out" on August 5, 1997. i August 5, 1997 '� r W Vnj / R E�1,0 ,!Fi Of Diamond Bar Resident "ID Rs �Em / TA R W64LNUT IIALLEYROTAR-Y IN RECOGNITION FOR YOUR CONTRIBUTION IN ASSISTING IN THE RENOVATION OF THE DIAMOND BAR COA[MUNITY SERWES CENTER August 5, 1997 Diamond Bar City Council Rnhort N guff IN R���G�li1C�N Of Diamond Bar Resident / E L _4 o,)Ojg // L� -- ---,I?�T KA!A� n� -) E r IN REC06NITION FOR YOUR CONTROMON NTHE DI"OND $ 5TN16 11V THE RENO IIA TION O� Com, AR COMMUNITY SER August 5, 1997 Diamond Bar City Council Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary H. Werner Council Member Recycled paper July 28, 1997 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 City Online (BBS): (909) 860-5463 - Internet: http://www.ci.diamond-bar.ca.us Gil Villavicencio Whole Enchilada 1114 Diamond Bar Boulevard Diamond Bar, CA 91765 Dear Mr icencio First, let me express appreciation for contribution the Whole Enchilada has made to the City of Diamond Bar and its local economy. All too often we only hear the negatives, but it is a pleasure to acknowledge your firm as a positive, productive business servicing the community. Further, the Diamond Bar City Council would like to formally recognize the Whole Enchilada at the City Council meeting Tuesday, August 5, 1997. The meeting is held at 6:30 p.m., at the Air Quality Management District (AQMD) auditorium, 21865 E. Copley Drive, Diamond Bar. Please contact my secretary, Nancy Whitehouse, 909/396-5666, to confirm your availability. I look forward to seeing on August 5! Sincerely, Robert S. Huff Mayor RSH:nbw cc: City Council City Clerk • : •u VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK AE/I/�i/S"f DATE: PHONE: a Arvy 70 r I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO CITY CLERK =ROM: ,4DDRESS: ORGANIZATION: jNGENDA #/SUBJECT: DATE: S-- 2,7 PHONE: 6I-Jz - / I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. z � gnature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 47�-O DATE: � a ADDRESS: L©/J/Je / 2011�- PHONE: ORGANIZATION: i(/f4 j'L L l AGENDA #/SUBJECT: Sew ) 6� A �%T? oma( a' /X I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK r FROM: DATE: ADDRESS: PHONE:'����' ORGANIZATION:) AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK �� % FROM: ✓ .'�- � DATE: ADDRESS: �c;" n-� /- �G PHONE: A (" ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Si ature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: /i DATE:L1 / ADDRESS: �� ry' �Zz, ���� %' �2 PHONE: ORGANIZATION: 5 AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: JlZ tai J� �ilf�J �c DATE: g ADDRESS: �' U( PHONE: (o SGS ORGANIZATION: ��/i:v�._�✓Ij (�ci ;> r AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. ,� Signature D VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: j ADDRESS: u Vl ORGANIZATION:I(I AGENDA #/SUBJECT: �.�,iN CAC -+C1( - 1(� DATE: PHONE: x� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r � Signature M, TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJE VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK 7 DATE: PHONE: f\o, I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sigture Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL I TO: CITY CLERK =ROM: \ DATE: ADDRE=SS: PHONE: ORGANIZATION - I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. _r Signat e 1 2 3 MINUTES OF THE CITY COUNCIL THE CITY OF DIAMOND BAR REGULAR MEETING OF 1IR4Pr JULY 1, 1997 CLOSED SESSION: None CALL TO ORDER: Mayor Huff called the meeting to order at 6:39 p.m. in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Ansari. INVOCATION: Reverend John Song, Harvest Fellowship of Diamond Bar. ROLL CALL: Council Members Ansari, Harmony, Werner, Mayor Pro Tem Herrera and Mayor Huff. Also present were: Terrence L. Belanger, City Manager; Amanda Susskind, Assistant City Attorney; Frank Usher, Deputy City Manager; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, City Clerk. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 BUSINESS OF THE MONTH: 3.1 .1 Presented City Tile to Charlie and Mary Ricotta, Charlie's Sandwich Shoppe owners. 3.2 Presented Certificates of Recognition to the Diamond Bar Economic Revitalization Ad Hoc Committee members. CONVENED TO JOINT MEETING WITH THE REDEVELOPMENT AGENCY - 6:48 p.m. CALL TO ORDER: Chairman Werner ROLL CALL: Agency Members Ansari, Harmony, Herrera, Vice Chairman Huff, Chairman Werner Also present were: Terrence L. Belanger, Executive Director; Amanda Susskind, Assistant Agency Attorney; Frank Usher, Deputy City Manager; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, Agency Secretary. 3.1 SPECIAL PRESENTATION BY TWO GUEST SPEAKERS ON THE SUBJECT OF REDEVELOPMENT - Murray Kane, Kane, Ballmer & Berkman, spoke in opposition JULY 1, 1997 PAGE 2 to redevelopment in D.B. He demanded the City demonstrate the type of blight required by law. He presented a videotape displaying areas earmarked for inclusion in the redevelopment area. Heinz Gehner, D.B. Chamber of Commerce President and local business person, spoke in favor of the concept of redevelopment. AM/Ansari asked if another speaker may utilize the balance of Mr. Gehner's 12 minute allotment for speaking in favor of redevelopment. ACA/Susskind responded that the Council and Redevelopment Agency agreed to have one speaker represent each side of the redevelopment issue. If additional speakers are allowed, Council and Redevelopment Agency would be conducting another public hearing. In response to AM/Ansari's question regarding why the Gateway Corporate Center would be considered urbanized, Felice Acosta explained that redevelopment law states that "no more than 20% of a project area may be comprised of vacant, unurbanized property. If a property is surrounded or nearly surrounded by developed property, it may be considered as urbanized." The fact that the property was subdivided and not developed in 9 or 10 years is evidence of economic blight. Therefore, this project meets the test of the law. In response to AM/Ansari's question regarding Mr. Kane's statement that the City will lose $20 million from its General Fund, Ms. Acosta stated that D.B. properties have declined in value in the past three years. The City will receive a pass-through to help offset loss of tax revenue. Approximately 35% of the 100% of increase will go to various taxing agencies, including the City. Of the remaining 100%, 20% will be set aside for housing and the remainder will go to the Redevelopment Agency to conduct redevelopment activities within the redevelopment area. If the City does nothing and commercial property values continue to decline, the City will be in a worse position financially. Residential property values have continued to increase. As a result, D.B. has a very healthy residential community and a very depressed commercial area. In response to AM/Harmony's question as to why Eric Stone's property is included in the project area, Ms. Acosta explained that Mr. Stone acknowledged that there are two legal assessors parcels - the parcel included in the project area contains a large flood control channel, which is developmentally problematic. In response to AM/Harmony as to why the SunCal property adjacent to Tin Dr. was removed from the project area, Ms. Acosta stated that the property was originally included to facilitate access to the commercial areas as they are developed. However, it was later determined that public access would not be permitted through the area and; therefore, did not meet the criteria for inclusion within the redevelopment project area. Regarding the Sandstone Canyon project, which has been approved for private access and is still included in the project area, she JULY 1, 1997 PAGE 3 responded that the Canyon is included in the project area because of severe geotechnical problems associated with the development. PWD/Wentz explained that in reviewing the Arciero project and as drainage plans unfolded, there were, along the roadway access, some areas of potential landslide. Mitigation measures were addressed and reviewed by the County and others. The project remains in the Redevelopment Project Area due to landslide potential. Ms. Acosta explained that the Patel property is included because of the geotechnical problems. The City has identified properties that have problems that may be rectified by redevelopment. In response to AM/Herrera's question regarding the 20% low income housing obligation, Ms. Acosta indicated that redevelopment law requires that redevelopment agencies set aside 20% of their tax increment dollars to improve low and moderate income affordable housing within their communities unless findings can be made that no need exists. Within D.B., some $ 90 million may be generated over the life of the plan if the projections are accurate. She explained that the County median income for a one person household is $35,900; for a family of four - $51,300. The law allows for housing assistance in many forms (housing rehabilitation, first time home buyers programs, senior citizen housing) for households up to 120% of median income. Funds can be allocated to the L.A. County Housing Authority for distribution. AM/Herrera stated that the City concluded it does not have a large area for construction of new low and moderate income housing. As a result, would the City have the option to utilize other plans throughout the City. Ms. Acosta responded that the City would have the ability to expend dollars to improve housing on a citywide basis as opposed to building housing. Chair/Werner asked who pays if the redevelopment agency project fails. He spoke about the use of bond money versus a "pay-as-you-go" basis and asked whether future Agency Board Members can be precluded from entering into a bond financing program during the life of the Redevelopment Plan. He asked for staff to provide restrictive approaches to eminent domain. In lieu of restrictive approaches to eminent domain, he asked that the use of condemnation in this Redevelopment Plan be prohibited. ED/Belanger stated that if the Redevelopment Project Area is adopted, the loans the City has made to the Redevelopment Agency would be debts of the Agency and increments, as they became available, would be used to repay the debts. Ms. Acosta further stated that if the Redevelopment Agency chooses to issue bonded debt, it is a debt of the Agency and not a debt of the City. The bond investor assumes the risk. Many agencies insure bonds or provide Letters of Credit to local banks. JULY 1, 1997 PAGE 4 AAA/Susskind stated that the proposed Redevelopment Plan includes a clause to preserve the option of using eminent domain in instances where the Agency determines it is a public benefit to do so. Following adoption, the Ordinance and Plan could be amended to remove the power of eminent domain which requires a full public hearing notice or Council could state its policy that it has no desire to use eminent domain and the issue will not be rescinded without a public hearing. With respect to issuance of bonds, bonds are not usually issued until the project area has enjoyed a few years of tax increment receipt to determine that the bond holders can be assured that security exists for any risk they may assume. ED/Belanger stated the Redevelopment Agency has the ability to lower its limit of bonded indebtedness. AM/Ansari asked for identification of the commercial building referred to in the Project Area as requiring "extensive rehabilitation." She asked why the City's Building & Safety Division did not abate the illegal condition, if it exists. She asked if eminent domain could be eliminated from the Redevelopment Plan right away. She asked what types of businesses and buildings would be subject to eminent domain. Further, she asked if the Redevelopment Plan might be more successful if it was held over for an additional 6 months and a public outreach program was conducted. She asked what cities have successful redevelopment agencies and if there had been more public input than there has been in D.B. Ms. Acosta indicated that the commercial building requiring extensive rehabilitation is Assessor's Parcel #8719-010-009 located on Washington Ave. Hitta Mosesman displayed photographs of buildings located in the proposed Project Area which exhibit deterioration and deferred maintenance. AAA/Susskind explained what may occur if adoption of the Redevelopment Agency is postponed. In response to AWAnsari, Ms. Acosta responded that during the adoption process, communities such as Carson, which has had a successful Redevelopment Agency since 1971, held town hall meetings but did not have Ad Hoc Committees. Burbank's Redevelopment Agency received overwhelming support from the Project Area Committee and the community. Fontana's plan adoption took approximately 2 1/2 years, which adversely affected its success. AM/Harmony asked why the City does not enforce its Property Maintenance Ordinance and ask property owners to rehabilitate their properties. He felt that $90 million for low and very low income properties would impact the community. He said the Gateway Corporate Center property is so valuable that property owners are not in a hurry to develop the property and will not sell the property until the values increase. He further stated that politicians do not know how to "pay-as-you-go" and indicated that his research shows that the City's sales tax revenue has increased every year. JULY 1, 1997 PAGE 5 Ms. Acosta stated that the project area exhibits deterioration and deferred maintenance as well as very strong economic blight. There is a reason the City's commercial property values have declined and vacancies have increased while the residential property values have not declined. The Gateway Corporate Center property owners are actively marketing their sites and have, within the last 3 months, dropped their sales price by 10% to entice buyers because they are concerned about the lack of development potential. The report notes on Page B-19 that the Gateway Corporate Center suffers from depreciated values. With respect to the retail sales, evidence provided to Council clearly shows that D.B.'s retail sales are in decline, especially compared to the surrounding communities. More and more residents are purchasing outside the community and bypassing local merchants. AM/Herrera asked for clarification of "blight" and whether every building within the project area must suffer from blight. Ms. Acosta stated that opponents of redevelopment for D.B. have focused on deterioration. Deterioration is only one element of physical blight. Physical blight - substandard design, lack of parking, lack of access, etc. - and economic blight - depreciating property values, vacancies, high crime rate, etc. - have a number of characteristics. The law requires that a project area must have at least one physical and one economic blight condition to constitute a blighted area. AM/Herrera asked Ms. Acosta to confirm that Redevelopment Agency monies will not necessarily be spent on every building within the project area. Ms. Acosta said that a project area will not generate sufficient revenues to spend money on every property. In the initial years of redevelopment, resources will be very limited. AM/Herrera felt redevelopment would greatly benefit the City and that all commercial areas should be incorporated. Redevelopment Agencies allow cities to enter into more partnerships with local businesses and school districts. Monies could be used for additional sports lighting, building a senior center, etc. If D.B. expects to compete effectively with other cities and retain its businesses, it must have a Redevelopment Agency. VC/Huff talked about a 2 -page facsimile being sent to D.B. citizens allegedly from concerned citizens who oppose redevelopment. He felt that to oppose redevelop- ment is to oppose fiscal prudence. Chair/Werner spoke about the positive aspects redevelopment affords including creating incentives to entice businesses to locate in the City. OLD BUSINESS: (ITEMS 3.1 THROUGH 3.6 ARE CONTINUED FROM JUNE 10, 1997) JULY 1, 1997 PAGE 6 3.1 ADOPTED RESOLUTION NO. R-97-12: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY RECOMMENDING APPROVAL BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OF THE EXCLUSION OF CERTAIN PROPERTY FROM THE PROPOSED DIAMOND BAR ECONOMIC REVITALIZATION AREA - VC/Huff moved, AM/Herrera seconded, to adopt Redevelopment Agency Resolution No. R- 97-12. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, VC/Huff, Chair/Werner NOES: AGENCY MEMBERS - Harmony ABSENT: AGENCY MEMBERS - None 3.2 ADOPTED RESOLUTION NO. 97-49: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE EXCLUSION OF CERTAIN PROPERTY FROM THE PROPOSED DIAMOND BAR ECONOMIC REVITALIZATION AREA - C/Wemer moved, MPT/Herrera seconded, to adopt City Council Resolution No. 97-49. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - None 3.3 ADOPTED RESOLUTION NO. 97-50: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING WRITTEN FINDINGS IN RESPONSE TO ORAL AND WRITTEN OBJECTIONS, COMMUNICATIONS AND SUGGESTIONS IN CONNECTION WITH THE PROPOSED REDEVELOPMENT PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA OF THE DIAMOND BAR REDEVELOPMENT AGENCY - C1Werner moved, MPT/Herrera seconded, to adopt City Council Resolution No. 97-50. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Ansari, Harmony ABSENT: COUNCIL MEMBERS - None 3.4 ADOPTED RESOLUTION NO. R-97-14: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA; ADOPTING THE MITIGATION MONITORING PROGRAM; ADOPTING THE FINDINGS AND FACTS IN SUPPORT OF FINDINGS AS REQUIRED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, ADOPTING A STATEMENT OF OVERRIDING CONSIDERATION AND APPROVING THE REDEVELOPMENT PLAN - VC/Huff moved, AM/Herrera seconded, to adopt Redevelopment Agency Resolution No. R-97-14. Motion carried by the JULY 1, 1997 PAGE 7 following Roll Call vote: AYES: AGENCY MEMBERS - Herrera, VC/Huff, Chair/Werner NOES: AGENCY MEMBERS - Ansari, Harmony ABSENT: AGENCY MEMBERS - None 3.5 ADOPTED RESOLUTION NO. 97-51: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA; ADOPTING THE MITIGATION MONITORING PROGRAM; ADOPTING THE FINDINGS AND FACTS IN SUPPORT OF FINDINGS AS REQUIRED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, ADOPTING A STATEMENT OF OVERRIDING CONSIDERATIONS, APPROVING THE REDEVELOPMENT PLAN AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH. - C/Werner moved, MPT/Herrera seconded, to adopt City Council Resolution No. 97-51. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Ansari, Harmony ABSENT: COUNCIL MEMBERS - None 3.6 APPROVED FIRST READING OF ORDINANCE NO. 03 (1997): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING AND ADOPTING THE REDEVELOPMENT PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA - C/Harmony moved, C/Ansari seconded, to direct staff to prepare necessary documents to place the Redevelopment issue on the next available ballot for voter approval to be presented for consideration at the July 15, 1997 City Council meeting. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner NOES: COUNCIL MEMBERS - MPT/Herrera, M/Huff ABSENT: COUNCIL MEMBERS - None MPT/Herrera moved, C/Werner seconded, to waive full reading and approve first reading by title only of Ordinance No. 03 (1997). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - None ADJOURNMENT TO REGULAR CITY COUNCIL MEETING - 9:30 p.m. RECONVENE REGULAR CITY COUNCIL MEETING - 9:30 p.m. JULY 1, 1997 PAGE 8 8. OLD BUSINESS: 8.1 REQUEST TO REVIEW THE DECISION OF THE PLANNING COMMISSION TO APPROVE A PROPOSED WIRELESS TELECOMMUNICATIONS FACILITY AT 24401 DARRIN DRIVE (CUP 96-10 AND DR 96-9) - CM/Belanger reported that the applicant requested that this item be continued to July 15, 1997. Jeff McHaddad, representing PacBell Mobile, stated that his firm intended to waive its rights under the Streamlining Act if Council was willing to grant a continuance to July 15, 1997. Jim Marquez, JM Consulting Group representing Sprint, concurred with Mr. McHaddad's statement. MPT/Herrera moved, C/Ansari seconded, to continue Agenda Item No. 8.1 to July 15, 1997. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None RECESS: M/Huff recessed the City Council meeting at 9:38 p.m. RECONVENE: M/Huff reconvened the City Council meeting at 9:51 p.m. 8.2 ORDINANCE XX (1997): AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING A MORATORIUM ON LAND USE ENTITLEMENT FOR WIRELESS COMMUNICATION FACILITIES AND DECLARING THE URGENCY THEREOF- C/Ansari moved, C/Werner seconded, to continue the matter to July 15, 1997. Motion carried unanimously by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 4. PUBLIC COMMENTS: Jerry Hamilton reminded the audience about observing Independence Day and encouraged residents to vote in all future elections. Clyde Hennessee expressed opposition to the City supporting non-profit organizations. JULY 1, 1997 PAGE 9 Barbara Beach-Courchesne said she was not duly notified about the redevelopment public hearing and demanded that tonight's actions be rescinded. She asked when the Redevelopment Agency would repay the money given to it by Council. Dr. Lawrence Rhodes concurred with Mrs. Beach-Courchesne regarding notification. He asked the City to remove dead trees and prune the remaining trees along Washington St. He would like to consult with the City regarding investments and Consent Calendar Item No. 6.6. and commented on United Parcel's delivery service in D.B. Terry Birrell asked why Consent Calendar Item No. 6.4., Voucher Register, was not reviewed by the Finance subcommittee. She requested the item be continued to July 15, 1997 to allow public review. Lydia Plunk spoke regarding Proposition A Funds and the Wildlife Corridor Conservation Authority. Frank Dursa agreed that the Voucher Register (Consent Calendar Item No. 6.4) should be continued for two weeks until it is reviewed by the Finance committee. He asked if City Hall telephone records are public records. ACA/Susskind stated that, with respect to Mrs. Beach-Courchesne's concerns regarding public notification, owners of record were notified and extensive public notices were published and posted as required by law. She indicated her understanding that Mrs. Beach-Courchesne and her Homeowner's Association is not listed as owners of record of any property within the project area and, therefore, are not entitled to notification. CWBelanger responded to the request for City Hall telephone records that the City Attorney advised staff that information used by staff or Council to formulate decisions is not available to the public. That notwithstanding, the requesters were informed last Thursday that the telephone records' copies were available to be picked up at a specified charge. In regard to the lack of a Finance Committee meeting for review of the Voucher Register, he indicated that there is no legal requirement for a Finance Committee to pass judgement on a Voucher Register. Due to publication of an incorrect date, the Finance Meeting was cancelled. The registers were available on Thursday, June 26, 1997 for public consumption. C/Ansari indicated she examined the Voucher Register on Thursday and she presumed MPT/Herrera also perused the Voucher Register. She requested that the City Manager's secretary notify the Finance Subcommittee members about what had occurred. CM/Belanger reported that the South SR 57 HOV lanes scheduled to be opened in November, 1997, are scheduled for opening on August 15, 1997. The SR 57/60 HOV lanes which includes the SR 57 North and the SR 60 through the intersection, will not be opened until December, 1997. JULY 1, 1997 PAGE 10 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK - "Forte" (Patriotic - Independence Day Show) July 2, 1997 - 6:30-8:00 p.m., Sycamore Canyon Park, 22910 Golden Springs Dr. 5.2 PLANNING COMMISSION - July 8, 1997 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 CONCERTS IN THE PARK - July 9, 1997 - Country Western "Doo Wah Riders" - 6:30-8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.4 TRAFFIC AND TRANSPORTATION COMMISSION - July 10, 1997 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.5 CITY COUNCIL MEETING - July 15, 1997 - 6:30 p.m. AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Ansari moved, C/Werner seconded, to approve the Consent Calendar, with the exception of Item No. 6.12. Motion carried unanimously by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Regular Meeting of June 3, 1997 - As submitted. 6.1.2 Regular Meeting of June 10, 1997 - As submitted. 6.1.3 Regular Meeting of June 17, 1997 - As corrected. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular Meeting of May 27, 1997. 6.3 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of April 10, 1997. 6.4 APPROVED VOUCHER REGISTER - dated July 1, 1997 in the amount of $767,969.79. 6.5 RECEIVED AND APPROVED TREASURER'S REPORT - For month of May, 1997. 6.6 ADOPTED RESOLUTION NO. 97-52: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT POLICY. 6.7 ADOPTED RESOLUTION NO. 97-53: A RESOLUTION OF THE CITY JULY 1, 1997 PAGE 11 COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THAT CERTAIN AGREEMENT ENTITLED "JOINT POWERS AGREEMENT OF THE SELF- INSURANCE AUTHORITY FOR EFFECTIVE RISK MANAGEMENT'. 6.8 ADOPTED RESOLUTION NO. 96-53C: "RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS" AND BUDGET ADJUSTMENTS. 6.9 EXTENDED CONTRACT FOR MINUTE SECRETARY SERVICES - with Carol A. Dennis for City Council, Planning Commission, Parks & Recreation, and Traffic & Transportation Commission meetings in the amount of $23,000 for the period July 1, 1997 through June 30, 1998, with a one-year renewal option for the City. 6.10 APPROVED PURCHASE OF GENERAL SUPPLIES FOR FISCAL YEAR 1997-1998 - by establishment of an open purchase order in the amount of $15,000 for Office Depot for purchase of general office supplies for FY 1997- 1998. The majority of everyday "consumable" products will be purchased from this vendor; however, larger items (office equipment) will continue to be awarded based upon several informal bids. 6.11 APPROVED ANIMAL CARE AND CONTROL AGREEMENT WITH POMONA VALLEY HUMANE SOCIETY - for FY 1997-1998 in the amount of $59,510. 6.13 APPROVED BUDGET ADJUSTMENT FOR BUILDING & SAFETY CONTRACT SERVICES - increased expenditures by $24,000 and revenues by $40,000. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.12 (a) ADOPTED RESOLUTION NO. 97-54: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA APPROVING FINAL TRACT MAP NOS. 52203 AND 53304, FOR THE SUBDIVISION ON BREA CANYON ROAD, DIAMOND BAR, CALIFORNIA. (b) ADOPTED RESOLUTION NO. 97-55: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA APPROVING FINAL TRACT MAP NOS. 32400 AND 52228, FOR THE SUBDIVISION ON BREA CANYON ROAD, DIAMOND BAR, CALIFORNIA. C/Harmony moved, MPT/Herrera seconded, to: (a) approve Final Tract Map Nos. 32400, 52203, 52204, 52228; (2) authorize the Mayor to execute the Subdivision Agreement; (3) adopt Resolution No. 97-53 approving Final Tract Map No. 52203 and 52204 for the Subdivision on Brea Canyon Road and 97-54 approving Final Tract Map Nos. 32400 and 52228 for the JULY 1, 1997 PAGE 12 Subdivision on Brea Canyon Road; (4) authorize the City Engineer to sign the maps upon all improvement plans being completed; and (5) authorize the City Clerk to certify and process the map and CC&R's for recordation after signature by the City Engineer. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: None 8. OLD BUSINESS (Cont'd): 8.3 APPROVED AMENDMENT NO. 5 TO LEASE AGREEMENT DATED AUGUST 18, 1989, WITH DIAMOND BAR BUSINESS ASSOCIATES FOR SPACE LOCATED AT 21660 E. COPLEY DRIVE, SUITES 100 AND 190 CONSISTING OF APPROXIMATELY 7,025 RENTABLE SQUARE FEET - a three year lease for Suites 100 and 190 at 21660 E. Copley Drive. C/Werner moved, C/Ansari seconded, to approve Amendment No. 5 to Lease Agreement dated August 18, 1989, with Diamond Bar Business Associates for space located at 21660 E. Copley Drive, Suites 100 and 190 consisting of approximately 7,025 rentable square feet. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 PROPOSED REWARD FOR INFORMATION LEADING TO THE ARREST AND CONVICTION OF THE INDIVIDUAL(S) RESPONSIBLE FOR THE DEATH OF WANDELL BEAVERS. Martha Bruske expressed concern that this would set a precedent and recommended it not be done. MPT/Herrera moved, C/Ansari seconded, to approve proposed reward for information leading to the arrest and conviction of the individual(s) responsible for the death of Wandell Beavers. Motion carried by the following Roll Call vote: MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JULY 15, 1997 11y�� CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the meeting to order at 6:40 p.m., in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Werner. INVOCATION: Dr. Robert Wiley, Northminster Presbyterian Church. ROLL CALL: Council Members Ansari, Werner, Mayor Pro Tem Herrera and Mayor Huff. Council Member Harmony was excused. Also present were: James DeStefano, Deputy City Manager; Frank Usher, Deputy City Manager; Amanda Susskind, Assistant City Attorney; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, City Clerk. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 4. PUBLIC COMMENTS: Elizabeth Beard stated that the residents of Birch Hill Rd. have been unable to park on their street because a large volume of D.B. High School students' vehicles are parked on their street during school hours. Street sweeping cannot take place and a significant traffic jam occurs at the corner of Birch Hill Rd. and Evergreen Springs at the beginning and end of each school session. She asked for Council's assistance in mitigating this matter. Ellen Stipo said she feels the public is not aware of what cellular sites are and that they exist in the City. Her research indicated that over 200 California cities have adopted cellular site moratoriums with respect to sites located in residential areas. She felt that residential sites are inappropriate. Debby O'Connor offered a speedy recovery to Council Member Harmony. She stated that the City of Walnut now allows teenagers 13 years of age and older to utilize their Dial -A -Ride program. She suggested that D.B. institute a similar program. Clyde Hennessee objected to taxpayers paying for teenagers to utilize the City's Dial -A -Ride program. He spoke about his concerns regarding completion of the Sunset Crossing Rd. improvements. JULY 15, 1997 PAGE 2 Don Schad talked about the numerous City projects he has spearheaded over the past eight years. Terry Birrell complained about the City Council's proposed Redevelopment Agency adoption prior to placing the matter on the ballot. Mike Goldenberg announced that the D.B.I.A. will hold its first annual "Paint our Town" project and paint two local residences. He asked for volunteers to contact Mr. and Mrs. Ignacio Covarrubias, Dianne Forbing or Bob Zirbes. Frank Dursa opposed giving free rides to Diamond Bar students. He believed the Council should give a City Tile to Don Schad for all his contributions to the City. Wilbur Smith indicated he is concerned that items regarding approval of Redevelopment and removal of eminent domain are in the wrong adoption order. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK - "DWIGHT KENNEDY'S DIXIE KINGS" (Dixieland) - July 16, 1997 - 6:30-8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.2 PLANNING COMMISSION - July 22, 1997 - 6:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. - First Public Hearing on Development Code (9 consecutive Tuesdays). 5.3 CONCERTS IN THE PARK - "CRAZY RHYTHM HOT SOCIETY ORCHESTRA" (Roaring 20's) - July 23, 1997 - 6:30-8:00 p.m., Sycamore Canyon Park, 22930 E. Golden Springs Dr. 5.4 PARKS AND RECREATION COMMISSION - July 24, 1997 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.5 CITY OF DIAMOND BAR'S "NIGHT AT QUAKES STADIUM", Rancho Cucamonga Stadium - July 29, 1997 - 7:15 p.m. 5.6 CONCERTS IN THE PARK - "MID WEST COAST' (Top 40 Contemporary) - July 30, 1997 - 6:30-8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.7 CITY COUNCIL MEETING - August 5, 1997 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Werner moved, C/Ansari seconded to approve Consent Calendar Items 6.1 through 6.6. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - He nnony 6.1 RECEIVED AND FILED PARKS & RECREATION COMMIS8110N MINUTES - Regular Meeting of May 22, 1097. JULY 15, 1997 PAGE 3 - Regular Meeting of May 22, 1997. 6.2 APPROVED VOUCHER REGISTER - dated July 15, 1997 in the amount of $397,285.76. 6.3 REJECTED CLAIM FOR DAMAGES - Filed by Charmaine Santos June 18, 1997, and referred the matter for further action to Carl Warren & Co., the City's risk manager. 6.4 (A) AWARDED CONTRACT FOR CONSTRUCTION OF SIDEWALKS ON ASPEN GROVE - to Chino Construction in an amount not to exceed $24,990 and authorized a contingency amount of $2,500 for project change orders to be approved by the City Manager, for a total authorization of $27,490. (B) AWARDED CONTRACT FOR PROFESSIONAL INSPECTION SERVICES FOR THE CONSTRUCTION OF SIDEWALKS ON ASPEN GROVE LANE - to Dewan, Lundin & Associates in an amount not to exceed $4,330 and authorized a contingency amount of $500 for project change orders to be approved by the City Manager, for a total authorization of $4,830. 6.5 ADOPTED RESOLUTION NO. 97-72B: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 91-72A PRESCRIBING A METHOD OF DRAWING WARRANTS AND CHECKS UPON CITY FUNDS. 6.6 ADOPTED RESOLUTION NO. 97-56: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, IN SUPPORT OF THE ELECTION OF JOHN FASANA AS VICE CHAIRMAN OF THE METROPOLITAN TRANSPORTATION AUTHORITY. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 REQUEST TO REVIEW THE DECISION OF THE PLANNING COMMISSION TO APPROVE A PROPOSED WIRELESS TELECOMMUNICATIONS FACILITY AT 24401 DARRIN DRIVE (CUP 96- 10 AND DR 96-9) - Continued from July 1, 1997, DCM/DeStefano reported that PacTel requested a 12 month temporary approval with subsequent two year extensions through the public hearing process. He recommended that Council direct staff to prepare a draft resolution for presentation at the August 5, 1997 meeting. Cox Communications does not agree with PacTel's proposal. Following discussion, MPT/Herrera moved, to direct staff to prepare a JULY 15, 1997 PAGE 4 Resolution for the next City Council meeting to uphold the Planning Commission's action and modify the approval with the following two conditions: A 12 month approval with security to be provided by the applicant to guarantee the 12 month temporary approval. C/Werner amended the motion to include the City Council's updated project plans. C/Herrera accepted C/Werner's amendment to her motion. C/Werner seconded the amended motion. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Ansari ABSENT: COUNCIL MEMBERS - Harmony 8.2 ORDINANCE 04 (1997): AN ORDINANCE OF THE CITY OF DIAMOND s -s ors o.v.vv.cgE 'a H<Naa �= WHN OFS OI�NVNCE Ot_ 1HE CI�J� O� 117)11H164E. .00l.oi� iviEw�BEI�S = pa�mony 8.2 ORDINANCE 04 (1997): AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING A MORATORIUM ON LAND USE ENTITLEMENT FOR WIRELESS COMMUNICATION FACILITIES AND DECLARING THE URGENCY THEREOF - Continued from July 1, 1997. Don Schad spoke against approval of the temporary placement of a Darrin Drive antenna site. Robert Delzman, right-of-way consultant for Metrocom, Inc., stated there is no need for a moratorium --longstanding existing applications should be exempted --and applications for antennas in commercial areas should be exempted. He urged Council to shorten the length of a moratorium in the event that it imposes a moratorium. Martha Bruske asked how many ordinances have been adopted since City Incorporation and how many have been enforced, and how many CUP's have been adopted and how many are monitored. She asked Council to consider the General Plan's Vision Statement and wishes of the residents. Dr. Lawrence Rhodes repeated the State Attorney General's opinion with respect to emergency ordinances. Jerry Hamilton asked what liability the City would have at the Darrin Dr. site and if the City could require the property owner to have $1,000,000 liability insurance. Mrs: Stipo said she was disaoDointAri tn!n+ o%_ �....__.. JULY 15, 1997 PAGE 5 AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Harmony 8.3 RESOLUTION NO. 97-57: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING AN ELECTION PURSUANT TO HEALTH AND SAFETY CODE SECTION 33676 - C/Werner moved, MPT/Herrera seconded, to adopt Resolution 97-57. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Harmony 8.4 SECOND READING OF ORDINANCE NO. 03(1997): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING AND ADOPTING THE REDEVELOPMENT PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA. Clyde Hennessee read an article from the Daily Bulletin and reiterated his concern about the use of redevelopment. Wilbur Smith said he felt Item No. 8.3 appears to be an effort to clean up loose ends and should have been included in the original documentation. He stated that changes including the exclusion of certain properties were not included in the Redevelopment Plan document. Don Schad asked that redevelopment be placed on the November ballot. He did not understand how the City can consider itself blighted. Debby O'Connor stated that while the City enjoys well maintained residential neighborhoods, there is a significant amount of commercial vacancy which she considers blight. Redevelopment opponents have not offered alternatives to improving the City's economic status which she also considered contributing to blight. Reliance upon reserves without a means to replenish them is no way to run the City. A Redevelopment Agency would allow the City to retain additional tax revenue which the citizens currently pay. She felt that the only alternative to redevelopment is to raise taxes, which is unacceptable to her, and which she believed would be unacceptable to the City's residents. Terry Birrell asked that the Redevelopment Agency prepare and distribute a final Redevelopment Plan to the public. She reiterated that she is opposed to redevelopment. Jack Gutowski favored placing the redevelopment issue on the ballot. He did not believe redevelopment will change D.B.'s "bedroom community" JULY 15, 1997 PAGE 6 atmosphere. Dr. Lawrence Rhodes stated that because current tax money will be returned to the City through redevelopment, he is in favor of a Redevelopment Agency. He asked that Agency plans be subject to the citizen's approval. Lyle Kennedy suggested community rehabilitation work could be paid for by gas tax funds. Jerry Hamilton did not feel the public had been adequately educated about redevelopment. C/Werner moved, MPT/Herrera seconded, to waive full reading, approve second reading and adopt Ordinance No. 03(1997). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Harmony 8.5 CONSIDERATION OF ADOPTION OF AND RESOLUTION ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF AN ADVISORY MEASURE RELATING TO THE ADOPTED REDEVELOPMENT PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA. A. RESOLUTION NO. 97 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF AN ADVISORY MEASURE RELATING TO THE ADOPTED PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA IN THE CITY AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1997, AS CALLED BY RESOLUTION NO. 97-46 - C/Werner moved, C/Ansari seconded, to adopt Resolution No. 97 -XX. Motion failed by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner NOES: COUNCIL MEMBERS - MPT/Herrera, M/Huff ABSENT: COUNCIL MEMBERS - Harmony B. RESOLUTION NO. 97 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. This item was not considered for adoption due to failure of Agenda Item 8.5A. JULY 15, 1997 PAGE 7 9.1 RESOLUTION NO. 97 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROHIBITING COMMERCIAL VEHICLES OVER FIVE TONS (10,000 POUNDS) FROM PARKING ON BOTH SIDES OF WASHINGTON STREET FROM BREA CANYON ROAD TO SOUTH ALDER LANE. Dr. Lawrence Rhodes expressed concern about the trucks obstructing views of vehicles entering Brea Canyon Rd. from Lincoln Ave. He was not concerned about vehicle weight or refrigeration noise. Mr. Kennedy's vehicles do not present problems to the neighborhood residents. Lyle Kennedy said he is also concerned about line -of -site problems as well as air pollution caused by big rigs left running on Lincoln Ave. for two and three days at a time. Eric Flodine, 21239 Cottonwood Ln., said refrigeration unit noise is a problem for him and his neighbors and expressed concern about aesthetics. He stated there were 8 trucks parked on Lincoln Ave. this evening. Mr. Kennedy suggested the City adopt an ordinance prohibiting trucks from running their engines while parked on City streets. C/Werner moved, C/Ansari seconded, to return this item back to the Traffic & Transportation Commission to provide more public notice, request that the Commission consider additional input received by Council and offer other mitigation options. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Harmony 9.2 RANCH FESTIVAL REQUEST FOR USE OF PETERSON PARK - Steve Johnson, Ranch Festival President, spoke in support of the request for use of Peterson Park. Don Schad explained why he is opposed to permitting the Ranch Festival to take place at Peterson Park. Steven Tye said if he had been present at the last Traffic & Transportation Commission meeting, he would have voted against allowing the Ranch Festival at Peterson Park. He agreed that the Festival had been good for the community; however, Peterson Park is the wrong facility for this event. Gary Neely pointed out the benefits of the Ranch Festival to the community. He asked that Council consider giving $5,000 to the Festival for preparation of the Corporate Center location. JULY 15, 1997 PAGE 8 of the Corporate Center location. Following discussion, M/Huff moved, MPT/Herrera seconded, to sustain the Parks & Recreation Commission's denial of the request and to direct staff to work with the Ranch Festival to develop other options. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - None RECONVENE TO REDEVELOPMENT AGENCY MEETING - 11:30 p.m. RECONVENE CITY COUNCIL MEETING: 11:43 P.M. 10. COUNCIL SUB -COMMITTEE REPORTS: None 11. COUNCIL COMMENTS: None 12. ANNOUNCEMENTS: None 13. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 11:43 p.m. ATTEST: Mayor LYNDA BURGESS, City Clerk CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HERITAGE PARK COMMUNITY CENTER 2900 S. Brea Canyon Road JUNE 12, 1997 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Tye. ROLL CALL: Present: Chairman Finnerty, Vice -Chairman O'Connor, Commissioners, Tye, Medina and Holder Staff: Community Services Director Bob Rose MATTERS FROM THE AUDIENCE - None NEW BUSINESS: 1. Ranch Festival Request for Peterson Park. CSD/Rose stated that the City of Diamond Bar has received a request from the organizers of the Ranch Festival seeking use of Peterson Park as the location for the 1997 Ranch Festival. The event is proposed to be held on Saturday and Sunday, October 4 and 5, 1997. Setup and takedown would extend use of Peterson Park from Wednesday, October 1, to Monday, October 6. He indicated the event application was reviewed on Wednesday, June 11, 1997 at the User Group meeting. The facility users indicated no negative impact on their programs from the event. No one at the User Group meeting spoke in opposition to the request from the Ranch Festival. Cathy Johnson, representative of the Ranch Festival, stated that the Ranch Festival has been a non-profit event that has been conducted in Diamond Bar for approximately 15 years. The Ranch Festival purpose is to provide a JUNE 12, 1997 PAGE 2 PARKS & RECREATION COMMISSION communitywide activity which gives organizations an opportunity to raise funds. The proceeds go back into the community. Mrs. Johnson said that the past two years have been difficult for the Ranch Festival. The Gateway Corporate Center location requires a great deal of effort and dollars for site preparation. In addition, major sponsors have pulled their funding. She indicated that members of the community and the City Council have expressed an interest in pursuing a joint venture between the Ranch Festival and the City's Anniversary Celebration. In the meantime, the committee is considering a scaled down two day event. She also presented a site plan of the proposed facility setup. Mrs. Johnson indicated she spoke with Mike Roberts, Walnut Sheriff's Department in charge of traffic for Diamond Bar, who, according to Mrs. Johnson, stated he had no problem with Ranch Festival traffic circulation at Peterson Park. She suggested that traffic on Golden Springs Road be narrowed to one lane each way with the outside lanes dedicated to parking in the park vicinity. In addition, she proposed shuttle service from each of the two elementary schools in the area. Mrs. Johnson continued stating it would be the Festival's intention to leave the park property in the condition it was presented to them. The Park would be fenced on all four sides. Admission is charged. She recommended using portable toilets in lieu of the Park's restroom facilities. She listed the following organizations that benefited from the 1996 Ranch Festival: Diamond Bar High School Band, Diamond Bar High School Roller Hockey, Diamond Bar/Walnut YMCA, Diamond Bar Breakfast Lions, Rotary Club, Fire Stations 120 and 119, VFW, St. Denis Youth Organization, Golden Springs School, Diamond Bar High Key Club and Sheriff's Reserves. Chair/Finnerty asked what will the event cost. Mrs. Johnson and Mr. Johnson responded that the cost is approximately $50,000. The intention of the Festival is to break even. In 1996, the Festival lost $10,000. Overall, the Festival has given $100,000 to the community since 1987. Chair/Finnerty asked how much money the participating organizations realize. JUNE 12, 1997 PAGE 3 PARKS & RECREATION COMMISSION Steve Johnson responded that the Festival does not solicit feed back from the participants on their revenues earned. Chair/Finnerty asked how many organizations have not returned to participate in subsequent Festivals. Mr. Johnson indicated the Festival does not maintain that type of data. Mrs. Johnson said she is not aware of any non profit organization that would not want to return. C/Tye asked why the Festival does not continue to use the Gateway Corporate Center. Mrs. Johnson responded that the Gateway Corporate Center has a more commercial feeling. In addition, it takes a considerable amount of preparation and cost ($3,000 to $4,000) to plant the grass and maintain it. Mr. Johnson said that a $5,000 figure is more realistic for the preparation of the lot. CSD/Rose responded to Chair/Finnerty that the irrigation and drainage work at Peterson Park will most likely be completed after Pantera Park opens (Spring of 1998) so that the City does not lose playing fields. The ADA Retrofit will commence when the Girls Softball tournament is completed the end of June. The work is scheduled to be completed within the 90 day contract period. The contractor would be notified in advance of the Ranch Festival and work would halt during the event. Mrs. Johnson responded to Chair/Finnerty that the site plan is tentative and subject to input from staff, the Sheriff's Department, the City's Building and Safety Department, and the fire department. Chair/Finnerty asked if the adjacent condominium owners have been contacted about the use of Peterson Park. Mr. Johnson responded that the adjacent residents would not be contacted unless the City approves the new location. C/Tye indicated he has a concern about charging the public for use of a public JUNE 12, 1997 PAGE 4 PARKS & RECREATION COMMISSION park facility and asked how the Ranch Festival would handle charging people access to a public park facility. Mr. Johnson responded that when the Ranch Festival was held at Sylvan Glen Park in 1987, the park was fenced off and admission was charged. The 1997 event would be handled in the same manner as per the Temporary Use Permit issued by the City. Mr. Johnson responded to C/Tye that Peterson Park would not be available for public use during the weekend of the event. CSD/Rose indicated to C/Medina that the City included this event in its calendar from Wednesday, October 1, 1997 through Monday, October 6, 1997. The user groups indicated they would be willing to practice at other facilities and that they could hold away games during this period. C/Medina suggested straw be placed on the turf to avoid damage. C/Medina also suggested that the Ranch Festival be required to obtain the appropriate insurance. Mr. Johnson responded that the Festival did not consider using straw this year because it burns the grass. Mr. Johnson responded to Chair/Finnerty that the Festival is proposing angle parking on Golden Springs Road. Chair/Finnerty explained that the City Anniversary Celebration Committee did not pursue angle parking on Golden Springs Drive because of a concern for safety. CSD/Rose explained that on-site parking at Peterson Park for the City Anniversary Celebration was allowed on field #1 which accommodated parking in the outfield area. Mrs. Johnson indicated it is the Festival's intent to limit parking on grassy areas to VIP's and workers. The only parking proposed for the right of way is senior parking. She stated she believes most vehicles will park away from the site and utilize the shuttles as they have in past years. Chair/Finnerty reiterated her concern that the condo residents adjacent to the JUNE 12, 1997 PAGE 5 PARKS & RECREATION COMMISSION park be contacted prior to considering the park as the site of the event. Mr. Johnson responded to Chair/Finnerty that the condominium owners association is not aware that the Ranch Festival Committee has requested tonight's meeting for the purpose of seeking a permit to hold the event. Mr. Johnson responded to C/Holder that the admission fee basically covers Festival overhead expenses. The Festival gives away a certain amount of free tickets. One year the Sheriff's Department handed out free admission tickets for good driving. Each school's administration is given a block of tickets to be disbursed as they deem fit. VC/O'Connor asked CSD/Rose how the placement of booths on the brick dust areas of the ballfields would effect the ballfield diamonds and how will the community react to booths in this area. CSD/Rose responded that booths and foot traffic will not damage the brick dust. VC/O'Connor stated that she is aware, through her work on the City Anniversary Celebration Committee, that two schools decided to cease participation in the Ranch Festival due to the increased cost and the lack of return on investment. VC/O'Connor said she has a difficult time believing the Festival can handle the traffic. She explained the parking setup for the Anniversary Celebration. She stated she does not believe the Festival will be able to mitigate the Golden Springs Road traffic. She likes the idea of no parking on Sylvan Glen Road because of the impact to the residents. She agrees with Chair/Finnerty and C/Holder that she is not ready to make a decision prior to notification of the condominium residents. C/Medina moved that the Parks and Recreation Commission recommend to the City Council approve the Ranch Festival's request for use of Peterson Park subject to notification of the residents adjacent to Peterson Park on Sylvan Glen Road. The motion died for lack of a second. C/Tye asked if the committee had considered a location more suitable to the scope of the Festival. He suggested consideration of the Calvary Chapel lot on Golden Springs Road at Grand Avenue. JUNE 12, 1997 PAGE 6 PARKS & RECREATION COMMISSION Mr. Johnson said Site D would be very appropriate if it was graded into a park site. C/Medina suggested the Pantera Park location. CSD/Rose stated Pantera Park construction is scheduled to commence July 1, 1997 and continue through the Spring of 1998. C/Tye reiterated that he does not believe Peterson Park is the proper facility to accommodate an event of the Festival's size with the close proximity to the residences. Although security can be provided for the Festival site, security cannot be assured for the surrounding residents. Mrs. Johnson stated her understanding about the Commission's areas of concern which are the residents and traffic control. She offered to notify the condominium owners and the Sheriff's Department. She asked if the Commission would accept a consensus from these two entities and approve the Festival and work with the committee. Chair/Finnerty reiterated her major concern for the impact on the park site and the City's investment. Mrs. Johnson reiterated the committee's intent to return the fields to their original condition. VC/O'Connor asked how much the City would be spending on the Ranch Festival. CSD/Rose responded that approximately $8,000 to $10,000 would be spent by the City in the form of in-kind support such as shuttle service, Sheriff's deputies and traffic control devices. VC/O'Connor asked if the City provides support for any other non-profit organization's activities. CSD/Rose responded the City supports programs such as those conducted by Diamond Bar based youth sports organizations by providing free use of fields and lights. CSD/Rose responded to C/Medina that he is not aware of any Birds Eye Drive JUNE 12, 1997 PAGE 7 PARKS & RECREATION COMMISSION residents complaining about the Ranch Festival when conducted at the Gateway Corporate Center. There is minimal impact on the businesses in the area. Chair/Finnerty asked if the City requires insurance coverage for property damage and personal injury. CSD/Rose stated he is not aware of personal property insurance coverage being required. Chair/Finnerty stated she believes the City has required property damage insurance for parades held on City streets. Mrs. Johnson said that she is generally asked to provide personal injury insurance to the school district and to the City. Mr. Johnson indicated that property damage insurance has not been required for the site. However, it is required for parades. CSD/Rose indicated that deductibles are usually not reached on the occasion of sprinkler head damage. Chair/Finnerty stated she is concerned about damage to the soccer field's topography and a potential safety hazard to the youth sport's participants. Mr. Johnson stated the Gateway Corporate site was graded once. The carnival trucks have not appeared to damage the topography. He indicated that he has an agreement with the carnival that any damaged sprinkler heads must be repaired. Mr. Johnson indicated that unless it rains during the event, he does not anticipate that trucks will create ruts. CSD/Rose stated that when the ballfield lights were installed at Peterson Park, the field was somewhat damaged because it was very wet. The company that damaged the field imported soil, and filled and smoothed the ruts. CSD/Rose responded to VC/O'Connor that the walkway will be installed prior to the Ranch Festival event. The walkway is proposed to be a six inch thick concrete structure and is intended to accommodate vehicles such as Sheriff's JUNE 12, 1997 PAGE 8 PARKS & RECREATION COMMISSION Department vehicles and City trucks. C/Medina moved that the Parks and Recreation Commission recommend that the City Council approve Peterson Park location for the 1997 Ranch Festival event with assurances from the Sheriff's Department that traffic circulation and parking will not present a problem and that the adjacent condominium residents are in favor of the event. The motion died for lack of a second. VC/O'Connor indicated she believes this item should be tabled until the City receives a response from the Sheriff's Department and the residences adjacent to the park. CSD/Rose recommended noticing residents within 1/4 mile of Peterson Park. CSD/Rose indicated the mailing list used for notice of the ballfield lighting public workshop is available. This Commission cannot conduct public hearings, however, the Commission can schedule a public workshop. Chair/Finnerty moved, VC/O'Connor seconded, to place this item on the Parks and Recreation Commission's June 26, 1997 meeting agenda and notify residents within 1/4 mile of the requested site, Peterson Park. The motion was approved with the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Holder, VC/O'Connor, Chair/Finnerty Medina, Tye None CSD/Rose responded to VC/O'Connor that any resident may serve on the Ranch Festival Committee if invited to do so by the Ranch Festival Board of Directors. Mr. Johnson indicated the Festival Committee invites a member of the City Council to serve. They may then appoint anybody they choose. ANNOUNCEMENTS: Chair/Finnerty stated the request discussed at the last Parks and Recreation Commission meeting was to trim the trees at Summitridge Park and not to remove the trees. There was never consideration for removing the trees. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JUNE 26, 1997 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:13 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by VCIO'Connor. ROLL CALL: Present: Chairman Finnerty, Vice -Chairman O'Connor, and Commissioner Holder Absent: Commissioner's Medina and Tye Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None CALENDAR OF EVENTS: CSD/Rose presented the Calendar of Events. 1. CONSENT CALENDAR: 1.1 Approval of Minutes of May 22, 1997, Regular Meeting. 1.2 Transmittal of Daily Bulletin newspaper article dated 8/11/96. 1.3 Transmittal of Letter regarding Los Angeles Basin Park and Recreation Commissioner's Association. 1.4 Transmittal of Flyer offering discounted prices for registration to the C.P.R.S. Conference in Long Beach scheduled for March 12-15, 1998. Following discussion, VC/O'Connor moved, Chair/Finnerty seconded, to approve Consent Calendar Items 1.1 through 1.4. Without objection, the motion was so ordered. 2. INFORMATIONAL ITEMS: JUNE 26, 1997 PAGE 2 PARKS & RECREATION COMMISSION A. Recreation Update. CSS/Bowman presented the Recreation Update. CSS/Bowman responded to Chair/Finnerty that the pep and dance tryout class does not continue through the entire year. Success of the class will determine whether it is scheduled for the entire year. Chair/Finnerty suggested the class would be more useful if scheduled at the end of the school year in coordination with tryouts. Chair/Finnerty asked if the contract classes are advertised in the Friday San Gabriel section of the Los Angeles Times. CSS/Bowman responded that news releases are mailed to the Los Angeles Times. However, she has not seen the news releases published. 4. OLD BUSINESS 6. Ranch Festival Request for use of Peterson Park. CSD/Rose presented the staff report. Staff recommends that the Commission request a presentation from the Ranch Festival organizers, receive public input, request that staff read into the record any written correspondence received, and to present any information provided over the telephone, provide the Ranch Festival organizers the opportunity to make a followup presentation, conduct deliberations and forward the Commission's recommendation to the City Council. CSD/Rose responded to Chair/Finnerty that the City provides $8,000 to $10,000 worth of services (Sheriff's Department , shuttle buses, traffic control devices and Building and Safety Department personnel services) to the Ranch Festival. Cathy Johnson, 21331 Hi Pass Road, and Michelle Baker, 2511 Castle Rock Road, presented the 1997 Ranch Festival proposal. The Festival is proposing a two day scaled-down event at Peterson Park on Saturday and Sunday, October 4 and 5, 1997 in place of the three day event previously held at the Gateway Corporate Center. Mrs. Johnson indicated there will be a minimal amount of carnival activity; entertainment with the stage facing south toward the SR 60 Freeway; and crafters fair. The Festival represents a wide range within the community and has JUNE 26, 1997 PAGE 3 PARKS & RECREATION COMMISSION benefited both the non-profit and retail businesses. Mrs. Johnson stated that the Ranch Festival carries insurance for its event. She stated that a Sheriff's Department representative is present to address the parking concerns. Chair/Finnerty asked how the Festival will fund its project since the organization suffered a deficit last year. Mrs. Johnson responded that as soon as the location for the event is finalized, a major sponsorship and fundraising campaign will be conducted to finance the event. She indicated that by the end of August, last year's deficit will be cleared. The Festival organizers believe that the scaled-down event will realize a profit in 1997. Chair/Finnerty asked if previous contractors will work with the Festival since it incurred a deficit in 1996. Mrs. Johnson responded that the Festival has contracts with all vendors and believe they will continue to provide service to the Festival. Sgt. Dave Rash, Walnut Sheriff's Station, in charge of all reserve units. He indicated he is responsible for organizing traffic control for all contract cities community events held in the September -October months. He has worked with the Ranch Festival for the past five years. The proposed scaled-down event will result in reduced traffic. Since there is no Friday night event, there will be no influx of juveniles from neighboring and outlying communities. Sgt. Rash stated he plans to staff the event with approximately 160 Deputy Sheriff's. A mobile command post will be established at the event site from Friday evening through Monday morning. Residents adjacent to the park use public streets for overflow parking. The Ranch Festival creates no more of a problem for traffic control at Peterson Park than at the Gateway Corporate Center. Although the City sent out 400 mailings, only eight residents (about two percent) responded with traffic concerns. Sgt. Rash stated there would be more traffic disruption on the main Golden Springs Road arterial if the Festival is held at the Gateway Corporate Center on Copley Drive. Sgt. Rash responded to Chair/Finnerty that 675 vehicles can be parked on Golden Springs Road between Temple Avenue and Diamond Bar Boulevard. If the City approves, the Ranch Festival may obtain a temporary variance for the "No Parking" signs. He assured the Commission that safety vehicles will have uninterrupted JUNE 26, 1997 PAGE 4 PARKS & RECREATION COMMISSION access to the neighborhood. Chair/Finnerty asked about response time for illegally parked vehicles. Sgt. Rash responded that the vehicle should be towed within the hour it is reported provided the area is properly signed. He suggested property owners contact Sgt. Mike Rawlings for assistance with the proper signage. Sgt. Rash responded to VC/O'Connor that the westerly side of Golden Springs Road can accommodate 675 parallel parked vehicles between Temple Avenue and Diamond Bar Boulevard. VC/O'Connor asked what 160 Deputy Sheriff's costs the City for this event. Sgt. Rash responded that on -duty Deputy Sheriff's would cost the City approximately $49,000. Uniformed reserve Deputy Sheriff's officers would cost the City approximately $4,100. No reserve officer receives payment. A Ranch Festival donation is made to the Booster Club for Walnut Sheriff's Station participation. The donated monies are used to purchase equipment. Three active officers would be placed at the event as part of their regular duties. Sgt. Rash indicated to VC/O'Connor that street closure would be done only in the event of an emergency situation. Residents will be given first priority after emergency vehicles. Sylvan Glen Road parking cannot be restricted to residents only. There were no members of the public present who wished to speak on this item. CSD/Rose read eight letters from concerned residents and homeowner association management companies into the record. Michelle Baker stated that she explained the proposed Festival parking to Euclid Management and McCarthy Management and that it is the Festival organizer's intent to create as little disturbance to the community as possible. She indicated she offered to meet with the residents of the adjacent condominium complexes. She said she was told there would probably be only two or three residents who might respond. Both organizations responded favorably to her presentation. Chair/Finnerty pointed out that Euclid Management and McCarthy Management are located in Upland and that the representatives for the management companies JUNE 26, 1997 PAGE 5 PARKS & RECREATION COMMISSION are not residents of the neighborhood adjacent to Peterson Park. Chair/Finnerty asked about the size of trucks carrying carnival rides. VC/O'Connor asked Mrs. Johnson how the organizers anticipate insuring that vehicles park on Golden Springs Road and not on Sylvan Glen Road, and what the potential impact to the residents along Golden Springs Road will be. Mrs. Johnson responded that the Sheriff's Department will have officers stationed along Golden Springs Road to direct traffic. Signs will be placed at the intersection of Golden Springs Road and Sylvan Glen Road that indicates there is no parking available on Sylvan Glen Road. Mrs. Johnson indicated that a youth group picks up trash in the area of the Festival. VC/O'Connor reiterated her concerns about the traffic on Sylvan Glen Road and the inconvenience to the residents. She said she believes the Ranch Festival is a great benefit to the City and to the non-profit organizations. She indicated she is torn between the two locations, Peterson Park and Gateway Corporate Center because there is no interference with residents at the Gateway Corporate Center location. Chair/Finnerty said she is concerned that the Peterson Park ADA Retrofit walkway improvement will be damaged by heavy trucks carrying carnival equipment. She is also concerned about damage to the park's sprinkler system. She stated she believes there will be significant damage to the park and that an event such as the Ranch Festival is not a proper use of the park. Peterson Park is a large neighborhood park because of its location. Chair/Finnerty moved to thank the Ranch Festival organization for their interest and invite them to go back to Gateway Corporate Center for the 1997 event because Peterson Park is not suitable for the type of event that is planned. The motion died for lack of a second. Steve Johnson, President, Diamond Bar Ranch Festival, responding to VC/O'Connor, asked what weight restrictions the Commission might impose on the event. CSD/Rose stated he would need to investigate what weight restriction might be appropriate. He said he is concerned about determining a means by which trucks JUNE 26, 1997 PAGE 6 PARKS & RECREATION COMMISSION may traverse the walkway without damaging or breaking the structure. Chair/Finnerty moved, VC/O'Connor seconded, to recommend to the City Council that the Ranch Festival organization be asked to remain at Gateway Corporate Center due to the problems and damage that the event would most likely cause to Peterson Park. VC/O'Connor asked if the Ranch Festival would be willing and able to absorb the cost of potential damage to the new walkway.. CSD/Rose suggested the Commission request that the applicant post a $500 to $1,000 security deposit to cover potential damage to the park. CSD/Rose responded to VC/O'Connor that the City absorbs about $8,000 to $10,000 annually in Ranch Festival expenses (primarily for Sheriff's deputies, traffic control devices, shuttle buses and Building and Safety personnel support). C/Holder suggested the carnival trucks utilize a structure to protect the walkway. CSD/Rose responded that the Commission may suggest that the Ranch Festival attempt mitigation of any potential damage to the sidewalk. Steve Johnson stated the Ranch Festival successfully placed plywood over sprinkler heads at Gateway Corporate Center. There has been no damage to the sidewalk at that location for the past five years. Chair/Finnerty called for the question. The motion was approved 3-0 (with Commissioners Medina and Tye being absent). INFORMATION ITEMS, Continued: 3. Request for Proposals (RFP) to install Soda Machines in the City's Parks. CSD/Rose reported that in order for the City to place soda machines in the City's parks, the City must complete an RFP process and solicit proposals from at least three competing firms. 4. User Group Meeting. CSD/Rose reported on the Wednesday, June 11 User Group Meeting. JUNE 26, 1997 PAGE 7 PARKS & RECREATION COMMISSION 5. Concerts in the Park. CSD/Rose reported on the first concert and the concession stand operation. CSD/Rose responded to VC/O'Connor that the City asks that the concession stand operators be set up and ready to serve between 5:30 and 6:00 p.m. OLD BUSINESS, Continued: 7. Parks Master Plan. CSD/Rose stated the June 24, 1997 workshop was well received by the public participants. He anticipates increased public interest as a result of increased publicity. Steve Rose, Purkiss Rose RSI, reported on the results of the June 24, 1997 workshop. The Commission discussed the format for the proposed July 10, 1997 Heritage Park meeting. Mr. Rose requested the Commissioners forward their responses to Purkiss-Rose RSI by Wednesday, July 2. CSD/Rose stated the Parks Master Plan will be presented to the Planning Commission on Tuesday, July 8, 1997. No formal action will be taken by the Planning Commission until after the Parks Master Plan has been presented to the City Council on August 5, 1997. The Commissioners presented their questions and comments to Steve Rose. The resulting information will be used to correct and update the Plan for the July 10, 1997 Parks and Recreation Commission meeting. Following discussion, the Commission concurred to schedule the next Parks and Recreation Commission Meeting on July 10, 1997 at Heritage Park Community Center, at 7:OOp.m. to discuss recommendation of the adoption of the Parks Master Plan. NEW BUSINESS: B. Consideration for Removal of Exercise Equipment at Two City Parks - Summitridge Park and Paul C. Grow Park. CSD/Rose presented the staff report. Staff recommends the removal of the selected JUNE 26, 1997 PAGE 8 PARKS & RECREATION COMMISSION pieces of exercise equipment at both Paul C. Grow Park and Summitridge Park. Staff further recommends the removal of two trees and a sign at Pau I C. Grow Park. Following discussion, VC/O'Connor moved, GHolder seconded, to approve staff's recommendation to remove selected pieces of exercise equipment at both Paul C. Grow Park and Summitridge Park, and the removal of two trees at Paul C. Grow Park, with replacement of the trees at a 1:1 ratio. The Commission recommends that AYSO be asked if they would assist with the cost for the replacement of the two trees. The motion carried 3-0 (with Commissioners Medina and Tye being absent). ANNOUNCEMENTS: CSD/Rose responded to VC/O'Connor that the record of expenses related to the "Ode to Diamond Bar" is public information and may be obtained from the City Clerk's office. VC/O'Connor reported that she attended the Tiny Tots graduation ceremony and the AYSO Cottontail Tournament. ADJOURNMENT: There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 10:50 p.m. to 7:00 p.m. July 10, 1997 at Heritage Park. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest: /s/ Annette Finnerty Annette Finnerty Chairperson MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JUNE 10, 1997 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:05 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Goldenberg. ROLL CALL: Present: Chairman Ruzicka, Vice Chairman Schad, and Commissioners, Fong, Goldenberg and McManus. Also Present: Acting Community Development Director Catherine Johnson and Assistant Planner Ann Lungu. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of May 27, 1997. VC/Schad made a motion, seconded by C/McManus made a motion, seconded by C/Fong, to approve the minutes of May 27, 1997 as corredted. The motion was approved 5-0. OLD BUSINESS - None NEW BUSINESS - None PUBLIC HEARING - None PLANNING COMMISSION ITEMS: C/McManus stated that with respect to Mr. Nguyen's letter regarding the Darrin Drive telecommunications site he has a difficult time with an individual who addresses the Planning Commission on an issue when he does not understand the composition of the Planning Commission. INFORMATIONAL ITEMS: 1. Development Code Process Update. ACDD/Johnson presented the update. ACDD/Johnson responded to VC/Schad that telecommunications systems are proposed to be addressed in Article III of the Development Code. Open space will be retained in accordance with the General Plan. JUNE 10, 1997 PAGE 2 PLANNING COMMISSION 2. Census Update. Chair/Ruzicka asked if staff anticipates activity, problems or items that the Planning Commission should be looking at on this project. ACDD/Johnson responded not at this time. The project is in its beginning stages and may require input from the Commission at a later time. Process updates will be provided to the Commission from time to time. SCHEDULE OF FUTURE EVENTS: Chair/Ruzicka reminded the Commissioner's that the Concerts in the Park series of ten concerts begins on June 25. He pointed out the Sheriff's Open House on Saturday, June 21, 1997. ADJOURNMENT: There being no further business to come before the Planning Commission, VC/Schad moved, C/McManus seconded, to adjourn the meeting. Chair/Ruzicka adjourned the meeting at 7:12 p.m. to June 24, 1997. Respectfully Submitted, /s/ Catherine Johnson Catherine Johnson Acting Community Development Director Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JUNE 24, 1997 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:00 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Vice Chairman Schad. ROLL CALL: Present: Chairman Ruzicka, Vice Chairman Schad, and Commissioner Goldenberg. Absent: Commissioner McManus. Also Present: Acting Community Development Director Catherine Johnson and Assistant Planner Ann Lungu. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of June 10, 1997. VC/Schad made a motion, seconded by C/Goldenberg to approve the minutes of June 10, 1997 as submitted. The motion was approved 3-0-2 with C/McManus and C/Fong absent. OLD BUSINESS - None NEW BUSINESS - None PUBLIC HEARING: 1. Development Review No. 97-5 is a request (pursuant to Code Section 22.72.020.A.) to convert an end unit of an existing shopping center into a Taco Bell restaurant with a drive-thru isle and exterior and interior remodeling. Property Location: 218 Diamond Bar Boulevard, Diamond Bar, CA 91765 Property Owners: Diamond Bar Associates, 4350 La Jolla Village Drive, San Diego, CA 92112-1233 Applicant: Peter Capriotti, Cotti Food Corporation, 25 Mauchly, #321, Irvine, CA 92618 JUNE 24, 1997 PAGE 2 PLANNING COMMISSION AstP/Lungu presented the staff report. Staff recommends that the Planning Commission approve Development Review No. 97-5, Findings of Fact and conditions of approval as listed within the resolution. Applicant Peter Capriotti said he lived in Diamond Bar for about 10 years. He previously planned to construct a Taco Bell some years ago and has been searching for an appropriate site. He introduced architect, Fred Cook and Property Manager, Rick Bundy. The applicants responded to VC/Schad that no "as built" plans could be located for the building. In order to determine a demolition plan, seating and walls had to be removed to determine what was contained within the site. The surrounding pavement area in front of the Taco Bell unit to the video store, at the side and around the back of the end unit to the Von's loading ramp will be resurfaced. The outside rear overhead will be included in the overall cleanup program. Exterior building lighting will be activated to a greater extent than currently exists. Chair/Ruzicka opened the public hearing. There was no one present who wished to speak on this item. Chair/Ruzicka closed the public hearing. C/Goldenberg moved, VC/Schad seconded, to approve Development Review No. 97-5, Findings of Fact and conditions of approval as listed within the resolution. The motion was approved with the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Goldenberg, VC/Schad, Chair/Ruzicka None Fong, McManus Mr. Cook responded to C/Goldenberg that anticipated opening date is September 1, 1997. PLANNING COMMISSION ITEMS: Following discussion, the Commission concurred with staff's recommendation to agendize Conditional Use Permit 92-9(1) revisions to AirTouch Cellular located at 23555 Golden Springs Lane for the July 8, 1997 meeting. JUNE 24f 1997 PAGE 3 PLANNING COMMISSION INFORMATIONAL ITEMS: 1. Development Code Process Update. ACDD/Johnson presented the update. Staff recommends that the Planning Commission agree to a processing schedule and time frame for the review of the Development Code. Following discussion, VC/Schad moved, C/Goldenberg seconded, to adopt staff's recommended Development Code review dates of July 29, August 5, August 19, and September 2, 1997, with meetings to commence at 6:00 p.m., and directed staff to schedule one Saturday meeting date staff deems appropriate. The motion was approved with the following Roll Call vote: AYES: COMMISSIONERS: VC/Schad, Goldenberg, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Fong, McManus SCHEDULE OF FUTURE EVENTS: In addition to the items listed, Chair/Ruzicka reminded the Commissioner's that the Concerts in the Park series of ten concerts begins on June 25. ADJOURNMENT: There being no further business to come before the Planning Commission, VC/Schad moved, C/Goldenberg seconded, to adjourn the meeting. Chair/Ruzicka adjourned the meeting at 7:35 p.m. to July 8, 1997. Respectfully Submitted, /s/ Catherine Johnson Catherine Johnson Acting Community Development Director Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JULY 8, 1997 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:00 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner McManus. ROLL CALL: Present: Chairman Ruzicka, Vice Chairman Schad, Commissioners Goldenberg and McManus. Absent: Commissioner Fong. Also Present: Deputy City Manager James DeStefano and Associate Planner Ann Lungu. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of June 24, 1997. C/Goldenberg made a motion, seconded by VC/Schad to approve the minutes of June 24, 1997 as submitted. The motion was approved 3-0-1 with C/McManus abstaining. OLD BUSINESS: 1. Conditional Use Permit No. 92-9(1) and Development Review No. 97-3 is a request (Pursuant to Code Section 22.28.110.A.) to alter the existing telecommunications facility by adding a wall mounted microwave dish and enlarging the wall mounted cellular antennas. Property Location: 23555 Golden Springs Drive, Diamond Bar, CA 91765 Property Owners: Carole Anderson, Torito Plaza Partnership, 23555 Golden Springs Drive, Suite A, Diamond Bar, CA 91765 Applicant: AirTouch Cellular, 3 Park Plaza, Irvine, CA 92714 AP/Lungu stated the referenced project was presented to the Commission on May 13, 1997. At that time, the Commission opened the public hearing, closed the public hearing and tabled the project pending City Council JULY 8, 1997 PAGE 2 PLANNING COMMISSION action on a proposed moratorium for telecommunication facilities. As the Commission knows, the City Council has been entertaining this moratorium since May 6, 1997. Due to the Permit Streamlining Act, the Commission must take action on the referenced project at this meeting. The proposed project has not changed. Attached is the May 13, 1997 staff report, draft resolution and exhibits. Staff recommends that the Planning Commission approve Conditional Use Permit No. 92-9(1) and Development Review No. 97-3, Findings of Fact and conditions of approval as listed within the resolution. Eric Meurs, AirTouch Cellular, responded to VC/Schad that it is possible for other cellular providers to utilize their facility site if the property owner provides a lease and the City approves the installation. The proposed upgrade will not necessitate a power increase. C/McManus asked if the applicant is aware of the controversy surrounding the Darrin Drive installation site. Mr. Meurs responded he is aware that the proposed installation has stirred controversy due to its proximity to residential. C/McManus stated the residents are concerned about possible radiation effects. However, AirTouch's current installation is within immediate proximity to employees within the site's building. Mr. Meurs stated the current installation has been operating for approximately five years with no negative impacts. The installation operates within the thresholds permitted by the FCC. AirTouch adheres to all safety guidelines. There are no potential adverse health effects from this installation. C/McManus stated he is aware of the circumstances. However, it is an almost identical installation proposed at the Darrin Drive site with respect to EMF's. Mr. Meurs concurred. VC/Schad again asked if Cox could co -locate with AirTouch at its current location. Mr. Meurs reiterated that AirTouch permits co -location. However, he is not aware of Cox's Darrin Drive site JULY 8, 1997 PAGE 3 PLANNING COMMISSION system design and operating requirements, and whether the AirTouch site is suitable. AP/Lungu responded to Chair/Ruzicka that 218 notices were mailed to property owners within a 500 foot radius of the site. The Planning Department has not received one inquiry regarding Conditional Use Permit No. 92-9(1) and Development Review No. 97-3. Chair/Ruzicka referred the Commission and staff to a Thursday, July 3, 1997 Los Angeles Times article which states "The magnetic fields generated by electric power lines and household appliances do not appear to cause leukemia in children according to the largest, most thorough study yet of a question that has worried and even panicked many Americans for nearly two decades. The eight year, $4.5 million National Cancer Institute study of more than 1200 children should help ease one of the most insidious health scares in recent memory. The new evidence is a "turning point" in the controversy, said Doctor Demetrius Trichopoulos, chief of epidemiology at the Harvard School of Public Health." Chair/Ruzicka said the article continued quoting other experts who agree with the findings. He indicated that so far as he is concerned, there is no danger to the public from cellular site installations so long as Federal guidelines and regulations are adhered to and followed. C/Goldenberg stated he is confused about why residents seem to be very concerned about radiation factors effects at the Darrin Drive site while paying no attention to this site which is located on a building which houses workers. In addition, he is confused about why VC/Schad is concerned about the Darrin Drive site which is located below grade and does not have the same type of concerns about this location. The Planning Commission went to great lengths to make certain that the Darrin Drive site was obscured from view. The site under consideration tonight will be visible. He said he is surprised that the residents who voiced concerns about the Darrin Drive project are not present for tonight's public hearing. He stated he does not believe either site will present a problem. Chair/Ruzicka opened the public hearing. There was no one present who wished to speak on this item. The Commissioners requested clarification from staff regarding City Council's continuing deliberation of telecommunications facilities installations. Following discussion, C/McManus moved, C/Goldenberg seconded, to approve Conditional Use Permit No. 92-9(1) and Development Review No. 97-3, Findings of Fact and conditions of approval as listed within the resolution. JULY 8, 1997 PAGE 4 PLANNING COMMISSION The motion was approved 3-0-1 with the following Roll Call vote: AYES: COMMISSIONERS: McManus, Goldenberg, Chair/Ruzicka NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: VC/Schad ABSENT: COMMISSIONERS: Fong NEW BUSINESS: 1. Draft Parks Master Plan. Community Services Director Bob Rose presented an overview of the Draft Parks Master Plan which will be presented to the City Council on August 19, 1997. The study concluded that there is currently insufficient park space to meet the community's park needs. However, there is sufficient land available in Diamond Bar to meet the General Plan stated goal of five parkland acres per 1000 residents. In order to meet the community's needs, the City will need to enter into Joint Use Agreements with Pomona Unified School District and Walnut Unified School District. Jim Pickel, Purkiss Rose, RSI, spoke about the elements of the Draft Parks Master Plan and the means by which the plan was formulated and may be implemented. He pointed out the primary concerns of the plan as follows: Promote and encourage good joint use agreements, land use acquisition, implementation of park standards and lighting of sports fields. CSD/Rose responded to Chair/Ruzicka that staff sent copies of the Draft Parks Master Plan to each of the school district's assistant superintendents. The response has been positive with respect to the plan's concept. VC/Schad commended staff and the consultant on their presentation of the Draft Parks Master Plan. He asked if the City could negotiate with Arciero for acquisition of Sandstone Canyon land to be set aside for open space. He asked if the study determined hiking trails through Tonner Canyon into the northeast portion of "The Country Estates". He asked if the plan contemplates a community swimming pool. He inquired as to whether or not the City has solicited conservancies for help with the City's Parks Master Plan. CSD/Rose stated the City is negotiating with the Walnut Unified School District for a Larkstone Park site replacement. In order to implement a trails program in Diamond Bar, the City needs to complete a Trails Master Plan document which is separate from the Parks Master Plan. The Parks Master Plan contemplates a joint use JULY 8, 1997 PAGE 5 PLANNING COMMISSION agreement with one of the high schools for a community swimming pool facility. CSD/Rose suggested VC/Schad contact the City's recreation department to assist with nature hikes and programs. Responding to Chair/Ruzicka, CSD/Rose stated that due to increased utility costs, he expects the City's parks maintenance budget to increase. The Draft Parks Master Plan recommends three park classifications to be used to determine current and future park land acquisition needs. Chair/Ruzicka suggested that all interested parties be included in the process toward adoption and implementation. Debby O'Connor, Parks and Recreation Commission Vice Chairman, said she feels the consultants have done an excellent job in formulating the Draft Parks Master Plan. The Commission and staff have made every effort to involve the public, school officials and sports organizations in the process. DCM/DeStefano referred the Commission to several developer projects that have resulted in monetary contributions toward parkland upgrades as well as, parkland and open space acquisition. Chair/Ruzicka congratulated CSD/Rose, Purkiss Rose, RSI and the Parks and Recreation Commission for their contributions to the Draft Parks Master Plan. CSD/Rose invited the Commissioners to attend the Thursday, July 10, 1997 Parks Master Plan workshop at the Heritage Park Community Center. PUBLIC HEARING - None PLANNING COMMISSION ITEMS: C/Goldenberg stated the Diamond Bar Improvement Association is seeking volunteers to paint two Diamond Bar houses on July 26 and 27, 1997 as part of its beautification and rehabilitation program. The houses are located on Sunbright Drive and Castle Rock Road. Volunteers are asked to telephone (909) 595-6705. INFORMATIONAL ITEMS: DCM/DeStefano outlined his duties as newly Manager. He updated the Commission on Development Code process, future projects Planning Commission and his participation in SCHEDULE OF FUTURE EVENTS: As presented in the agenda. appointed Deputy City budget matters, the to come before the COGS. JULY 8, 1997 PAGE 6 PLANNING COMMISSION ADJOURNMENT: There being no further business to come before the Planning Commission, vC/Schad moved, C/McManus seconded, to adjourn the meeting. Chair/Ruzicka adjourned the meeting at 8:20 p.m. to July 22, 1997. Respectfully Submitted, /s/ James DeStefano James DeStefano Deputy City Manager Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MAY 8, 1997 CALL TO ORDER: Chair/Leonard called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management District Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Vice Chair Virginkar. ROLL CALL: Commissioners: Chair/Leonard, Vice Chair/Virginkar, and Commissioners Istik and Morris Staff: City Engineer George A. Wentz; Assistant Engineer Rose Manela, and Administrative Assistant Tseday Aberra. I. APPROVAL OF MINUTES A. Minutes of April 10, 1997. C/Istik asked that Page 6, second sentence, be changed to reflect that Craig Clute presented the Commission with a page from the City's General Plan that referred to Fountain Springs Road as a "residential" street which conflicted with the DKS Associates report which classified the street as a "residential collector". C/Istik said that it effected the volume of traffic the street can carry. He said it is important that the DKS Associates study not call Fountain Springs Road a "residential collector" street in the study. C/Istik asked that paragraph 3, on Page 9 be changed to state the following: "C/Istik questionned that DKS defined cut -through traffic as traffic coming from Brea Canyon (Road) to Fountain Springs Road in through the driveway (Country Hills Towne Center driveway) and then exiting the tract in the manner up to Pathfinder (Road). Commissioner Nice arrived at 7:10 p.m. C/Istik moved, C/Virginkar seconded, to continue the April 10, 1997 minutes to June 12, 1997. Without objections, the motion was so ordered. MAY 8, 1997 PAGE 2 T& T COPMII S S I ON II. COMMISSION COMMENTS: C/Istik asked for Commission concurrence to move Item B. under under Old Business ahead of Item A. IM PUBLIC COMMENTS: Debby O'Connor welcomed Commissioner Morris. She spoke about calling the Code Enforcement number for City Hall at approximately 8:30 Monday morning (May 5, 1997), regarding a possible hazardous waste spill on Bower Cascade Place. She said an answering machine picked up her call. She left her message. She stated she did not receive a confirmation of her call or a call back. She indicated that at the Tuesday, May 6, 1997 City Council meeting she approached Community Development Director DeStefano to inquire why she had not received a response. She stated CDD/DeStefano commented that it was possibly a Public Works problem and that he would look into it. Mrs. O'Connor said she received a call on Wednesday afternoon, May 7, 1997 at about 3:20 p.m. from someone in the Public Works Department indicating Rose would get back to her as soon as the situation was investigated. She said that as of this time, she has not received a response. She feels that if there is a hazardous spill it should be handled immediately by somebody. About 1:00 p.m. on Wednesday, May 7, 1997, she said her husband spoke with Al Flores, Code Enforcement Office who stated it was a Public Works Department situation and he would look into the matter. She indicated her husband received a call back from Al Flores today explaining the situation. However, she said she has never received a telephone call. She stated it was determined that the house had illegally drained their Jacuzzi going out into the street. It has left a rust colored stain all down the brand new resurfacing on Sunset Crossing Road. She requested that the homeowner pay for the cleanup or that the City clean the street. Craig Clute suggested Debby O'Connor contact the fire department regarding possible hazardous waste. He asked for the City to eliminate truck parking on Brea Canyon Road between Pathfinder Road and Diamond Bar Boulevard in excess of the 30 minutes indicated and to stop the commercial truck traffic on Fountain Springs Road between Brea Canyon Road and Diamond Bar Boulevard. He indicated his desire to have this matter addressed in the Brea Canyon Road reconstruction phase. DPW/Wentz stated staff will look at enforcement to determine if the signage is adequate. In addition, staff will monitor the situation. He said he is not certain the City should do anything differently for truck restrictions on Brea Canyon Road, even after the improvements. Whatever signage is installed now will likely be retained. IV. CONSENT CALENDAR -None MAY 8, 1997 PAGE 3 T&T COMMISSION V. OLD BUSINESS: B. Evaluation of Centerline Striping on Minnequa Drive. DPW/Wentz presented the staff report. Staff presented a videography of traffic moving through the street with the speed trailer present. Staff recommends that the Traffic and Transportation Commission concur with staffs recommendation and retain the existing solid double yellow centerline striping along Minnequa Drive between 23911/23912 Minnequa Drive and Del Sol Lane, and that no new striping between 23911/23912 Minnequa Drive and Del Sol Lane be installed but that speed limit signs be placed instead. DPW/Wentz responded to Chair/Leonard that the vehicle speeds may have changed somewhat when the black and white was attached to the speed trailer versus when the speed trailer stood alone. He indicated the typical speed on the street during the trailer's presence was 25 to 30 mph with several vehicles traveling at a speed below 25 mph. AE/Manela responded to C/Morris that the videography was taken between 7:30 and 8:30 a.m. DPW/Wentz stated there was much more traffic on the street during the 7:30 to 8:30 a.m. period than during the peak period which was also videographed. DPW/Wentz responded to Craig Clute that the Sheriffs Department is investigating the possibility of acquiring a "dummy" police officer to occupy a stationary black and white for speed enforcement purposes. Tim Good, 23864 Minnequa Drive, architect and Planner and homeowner said there is a tendancy for motorists to slow down when they approach a speed trailer. He suggested an unmarked vehicle with video camera be placed at the site for vehicle speed comparison. He said that if the eight foot wide motorhome parked on Minnequa Drive was parked within six inches of the curb and had its door open, it would leave approximately 58" for passing vehicles to remain within the centerline striping and the curb area. He indicated that in order for moving vehicles to pass parked vehicles with open doors, the passing vehicle must cross the center line. He indicated his belief that motorists' primary consideration should for the children's safety. Historically, double yellow centerline striping is not placed on minor residential streets such as Minnequa Drive. He stated CalTrans recommends that streets at 35 mph and greater in rural areas is one of the criteria for installing double lines. This street is not a collector street. He said the City is forcing people to break the law. He asked that the Commission recommend the MAY 8, 1997 PAGE 4 T&T COMMISSION double yellow centerline be removed and that a dashed centerline be installed in its place. Don Gravdahl, 23998 Minnequa Drive, spoke about accidents involving vehicles and curb side mailboxes that have occurred on his street during the years he has lived in his home. He said Minnequa Drive definitely needs a centerline in the area being discussed and he has no problem with either a double or single yellow center line. He indicated he believes the vehicles are moving at a faster speed going uphill than going downhill. However, his main concern is vehicles crossing over to the opposite side of the street in the path of oncoming vehicles. He would like to see the parking striped on both sides of the street. Debby O'Connor said she thinks double yellow centerline striping should be removed from all City streets. She stated is still waiting for questions about her street to be answered. She indicated she travels Minnequa Drive at least four times a day. She agrees with Mr. Good's comments that the City should enforce the street striping or remove it. She asked the City to install 25 mph signs on Minnequa Drive that were promised a year ago. Craig Clute asked what options are available other than enforcement with respect to residential speeding. He said he believes Commissioner's should petition their City Council member to provide additional funds for traffic enforcement. He asked if the City has determined a centerline striping policy. DPW/Wentz stated the Traffic and Transportation Commission tabled the centerline striping policy discussion. Chair/Leonard said her main consideration is traffic safety. C/Nice stated he can understand the neighborhood resident's reluctance for the double yellow center line. There seems to be a need to separate the bi-directional traffic. He indicated he believes residents might be willing to compromise with some kind of striping such as skip striping. He questioned the costs involved in making the change from double yellow centerline striping to skip centerline striping. C/Morris, speaking about the motorhome parked on Minnequa Drive, asked if the City has every considered overnight parking policies or the length of time a motorhome can be park on residential streets. DPW/Wentz responded that overnight parking on City streets has been discussed several times. There is a 72 hour parking restriction on motorhomes parked on MAY 8, 1997 PAGE 5 T&T COMMISSION residential streets. Chair/Leonard asked that staff take appropriate action to investigate the motorhome in question since it has been discussed by the Commission numerous times. DPW/Wentz reiterated Mr. Clute's comment that it is a Code violation to run an extension cord to a vehicle. He said he will talk with the motorhome owner to determine whether other parking alternatives might be available. C/Virginkar referred to Commission meeting minutes from October 10, 1996. He reiterated the Commission's vote to reject staffs recommendation and recommend a single solid yellow centerline be installed the entire length of Minnequa Drive with a broken yellow centerline stripe at the curve of the street. The motion passed 3-1 with Commissioner Istik voting no. Previous discussion indicated that the Commission generally felt that double yellow centerline striping was excessive. He indicated his preference was to recommend a dashed line for the entire street. However, he reached a compromise by agreeing to the recommendation. He reiterated his understanding which has been confirmed by Commissioners in other cities that double yellow centerline striping was recommended more for larger commercial streets within the City and not for residential streets. C/Istik said he agreed with Tim Good's comments regarding the difficulty of getting around parked cars. He indicated that Sgt. Rawlings previously told the Commission a solid double yellow centerline prohibits passing and does not offer greater restriction than a skipped yellow center line. C/Istik indicated he came to the meeting prepared to vote for staffs recommendation. After listening to Commissioner Virginkar, he said he would now consider recommending a single line for Minnequa Drive. He indicated he is still concerned about speeding. DPW/Wentz responded to Chair/Leonard that staff would determine whether sandblasting was necessary to remove both lines and repaint. However, the Commission should not consider the potential cost in making its decision. The matter will be taken care of as a matter of routine maintenance. He indicated that staff intended to carry forward the Commission's October, 1996 recommendation to the City Council along with the staffs comments. C/Morris asked if it is cost prohibitive to install botts dots instead of striping. DPW/Wentz stated the City would propose painting rather than installation of botts dots which are used for collector streets and not ordinarily used on residential streets. MAY 8, 1997 PAGE 6 TAT COMMISSION C/Morris stated his reason for suggesting botts dots was to address the aesthetics and safety concerns voiced by the residents. Chair/Leonard reiterated the Commission's previous discussion and agreement that double yellow centerline striping was "overkill". DWP/Wentz stated he believes the City should not use a solid single line. The intent of a single yellow line is edge markings. A dashed yellow line makes sense in terms of its purpose which is to guide traffic to where the center of the street is located. It would still permit a vehicle to move across the line. A dash yellow line will not reduce speed or effect driver's reactions in the same way as a more restrictive double yellow line. DPW/Wentz responded to C/Morris that yellow lines deliniate the center of a street. White markings deliniate lane or street side markings. C/Virginkar moved, Chair/Leonard seconded, to recommend to the City Council that the double yellow centerline striping on Minnequa Drive be replaced as it currently exists by a single dashed yellow centerline as previously recommended by the Commission. VC/Virginkar responded to Mr. Gravdahl and Chair/ Leonard that staff provided a copy of the City's policy regarding street markings when this matter appeared before the Commission some months ago for discussion. Following a lengthy discussion, the Commission voted to table the matter. Clearly, the Commission did not want to have double yellow centerline striping all over the City. C/Virginkar reiterated his motion. The motion was approved 5-0. Chair/Leonard requested that staff provide an updated street marking policy to the Commissioners for their review and direction. A. Sunset Crossing Road Cul-de-Sac. DPW/Wentz presented the staff report. He suggested that if the Traffic Commission determines that should this item be pursued further, that the Commission recommend to the City Council that it allocate funding in its budget to conduct a detailed engineering report. Staff recommends that the Commission receive the report and discuss the matter. Chair/Leonard asked if the Parks and Recreation Commission is currently considering proposals for this area in its Parks Master Plan. MAY 8, 1997 PAGE 7 T&T COMMISSION DPW/Wentz stated he is aware that the Parks and Recreation Commission is considering pocket park plans for the cul-de-sac portion only and not for the remainder of Sunset Crossing Road. Chair/Leonard stated she feels the cul-de-sac has been adequately designed and choked down. Craig Clute supports narrowing the remainder of Sunset Crossing Road from Diamond Bar Boulevard to the cul-de-sac. C/Istik stated staffs report indicates the Sunset Crossing Road street width is 80 feet. Other 80 foot wide City four lane streets are not considered residential streets. The General Plan refers to Sunset Crossing Road as a "residential" street. He said the City of Industry could tie into Sunset Crossing Road at the boundary line, ask Diamond Bar to remove the cul-de-sacing curb and gutter, and then they would have freeway access from the SR 57 or eastbound SR 60. Sunset Crossing Road was designed to accommodate collector street traffic but it is all residential through the City of Diamond Bar. He suggested the street could accommodate a 14 foot wide median, two lanes in each direction, and street parking on both sides of the street. He stated he believes this type of street buildout would discourage the City of Industry from proposing to use the street for an ingress/egress. C/Istik responded to Chair/Leonard that the plan he viewed some time ago from Los Angeles County showed Sunset Crossing Road connecting to Washington Street which would serve the adjacent City of Industry property. C/Morris asked if the City would have to remove street improvements if the City of Industry gained access to the street. DPW/Wentz responded to C/Morris that in his opinion, there are things the City can do to preemt the City of Industry from gaining access such as restricting truck traffic from the street because it is a residential street. C/Morris asked for confirmation that if the City installed a recreational parkway strip with a walkway or bikeway and truck restrictions would eliminate consideration for City of Industry. DPW/Wentz responded that he was not certain it would eliminate consideration but that it would certainly make it more difficult for them to gain access. There is always a potential that something can happen. It is the Commission's decision to determine what other alternatives might be considered, if any. MAY 8, 1997 PAGE 8 T&T COMMISSION VI. C/Morris stated his concerns regarding the financial impact to the City. DPW/Wentz stated he believes the consideration goes beyond economics. There may be some significant costs involved. For this reason, staff has recommended funds be budgeted to conduct a formal study and preliminary engineering report. C/Nice stated he believes a good offense is the best defense in this instance. He indicated he has a lack of trust with the City of Industry and agreed with C/Istik. He said he spoke with residents of Sunset Crossing Road who indicated their support of the recommended street enhancements. He further stated he believes the recommended enhancements would greatly improve the area. He indicated the residents were concerned that they may lose street parking. VC/Virginkar concurred that the City should pursue this matter. DPW/Wentz briefly explained the pocket park considerations under the Master Parks Plan. He reiterated his suggestion that the Commission recommend budgeting $25,000 to conduct a formal study and preliminary engineering report for Sunset Crossing Road street enhancements and place truck traffic restrictions on the street. C/Istik moved, C/Nice seconded, to approve staffs recommendation to recommend to the City Council to budget $25,000 to conduct a formal study and preliminary engineering report for Sunset Crossing Road street enhancements. The motion was approved with the following Roll Call vote: AYES: COMMISSIONERS: Istik, Nice, Morris, VC/Virginkar, Chair/Leonard NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None NEW BUSINESS: A. Evaluation of Washington Street East of Brea Canyon Road. AA/Aberra presented the staff report. Staff recommends that the Trai (and Transportation Commission concur with staff to install "No Commercial Vehicle Parking" signs on Washington street as deemed appropriate by staff and forward said recommendation to the City Council. John Rapiajan said there are no parking problems in his neighborhood. He wanted to know who is objecting to the parking and why. MAY 8, 1997 PAGE 9 T&T COMMISSION Chair/Leonard responded that as a result of citizen input, the matter has come before the Commission for discussion. DPW/Wentz explained that a citizen raised a concern about semi tractor -trailer trucks parking in the area and leaving their vehicles running for extended periods of time which caused a significant amount of noise to the adjacent residential area. He reiterated that staff is recommending restriction of commercial vehicle parking only and not residential. Mr. Rapiajan responded to C/Istik that it does not bother him that trucks park on his street but he would not like for it to be a regular occurrence. Raymond Van Dorn said that although residents need street parking, the semi - trucks parked on the street with motors running all night concern him. He indicated he is also concerned with sight safety because of the parked trucks. He recommended that the Commission place a weight limit restriction on the parking so that it does not penalize the residents and prevent them from parking their cars, pickups and campers. He said the person who filed the complaint with the City is concerned about the refrigerator trucks parking in front of his home and leaving their units run all night which generates a significant amount of noise and inteferes with the quality of life in the area. Eric Flodine said he passes Washington Street at least three times a day. He can verify that trucks park on the street and leave their motors or refrigeration units running all night. He indicated he feels the elimination of semi -truck parking needs to extend the full length of Washington Street. In addition to the semi -trucks, there are usually three rental trucks parked on Washington Street which is very aesthetically displeasing. He agrees that there is a need for residential street parking. He suggested that the Commission restrict commercial parking for the full length of Washington Street. Craig Clute stated the City has granted relief to residents in other parts of the City. He favors granting this request for Washington Street area residents. He is concerned with the placing signs that restrict "commercial' vehicles. He said he agreed that business vehicles such as rental trucks should be prohibited from street parking. He indicated he favors restricting vehicles of 3 ton gross weight and over. DPW/Wentz in response to C/Nice, explained that restricting vehicles 3 ton and over would include larger utility vehicles and recreational vehicles. Therefore, staff is recommending that commercial vehicles be restricted from parking on the street. :SlvalI'IVNOLLVWHOJNa 'X Ilodo-d ApnlS loogoS salt'ioossV Isno j-utisnV £ suotlipuoo SuWvd anuoAV uouua-I jo uogvnlvAg •Z Sutduls put, guiu5is Ing az9eluaH T :small upuaNV aanln,I •g auoN - alupdn luamaaao,}ug 3UjleaZ ,(IgjuoN •v :49VLS WOHJ Swall 'XI •Fuilaaut Z l aunr aqi wog iuosqu aq 111m Aagl palls .re)iuri?iiA/OA Pu' pMoa7/-ITU saotiou oilgnd t�agl uo I3�is s�ltoM orlgnd agI papuauzutoo A/OA 1pis Av3 tado td aqi aqi gitnn Iaa.tiS uolSutgsPM uo xouaSP luiuo t )Ionil aql iu pail.tud saloigoA palgrsip 3o .tauutu aqi ssnosip Minn aq polt?ls zivaM/MdQ -,Cv3dold otlgnd PUP aiVAud uo salotgaA PalgPstp gllm sleap IuauzpedaQ luautao.tojug opo0 s,x,!D aqi ltgi pauutjuoo zluaM/MdQ :SHaXOISSIIAI1KOJ b OHO SWHJLl 'IIIA auoN - SL all NIOIJL3V SIIOIA3Md AO SR,LVJLS 'IIA uoti� taptsuoo lagl tn� .to3 spuaft Pouno0 AID L661 `£ aunr aqi uo zsaddv 11►M uaaii SU41 palVotput zluaM/MdQ auoN :SUaNOISSILAZWOD :INFISUV auoN :SXaKOISSUAMOD :SgON Pnuoa7/nVg0 `-tu}WJ!A/DA `aoiN `319sl `su•ToW : S agATOIS SHATNIOD :MV :aioA IIRO 110.4 2upaollo3 agl gltnn Panoiddu swA uotlout aqs •s3lorui Aouagu lrlual aqi of soT uotloulsai aqs pounoD ,ilio aql of uo,jPpuaututooa t plus pluAuoj put, jjuls Aq oltudoidde powoop st, laa1lS .taplV of IaatiS uolSun{sVMJo glSual a.uluo OT su$rs „i?Uq-Md alotgaA lt'to.tautut00 OX,� 11VIsut of uotmpuounuoow sJJVls anoidde of `papuooas 3Iilsl/O `panout su.toyg/O `uoissnostp 5utnnollod NIOISSINKOO 111 01 aovd L661 '8 K'W MAY 8, 1997 PAGE 11 T&T COMMISSION A. Brea Canyon Road Improvements update B. School Study Update XI. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, C/Istik moved, C/Morris seconded, to adjourn the meeting. The motion carried 5-0. Chair/Leonard adjourned the meeting at 9:40 p.m. to June 12, 1997. Respectfully, /s/ David G Liu David G. Liu Secretary Attest: /s/ JOYCR Leonard Joyce Leonard Chair CITY OF DIAMO INTEROFFICE MEMORANDUM TO: _Mayor Pro Tem Herrera and Councilmember Ansari FROM: Linda G. Magnuson;Assistant Finance Director SUBJECT: Voucher Registers, August 5, 1997 DATE: July 31, 1997 Attached are the Voucher Registers dated August 51 1997- You will This is due to the Fiscal notice there are two voucher registers. expenditures There is a register for exp the Year ending June 30. uested, asters for the allocated to FY96-97 and one fortri 9voucher rege on the Finance Department is submittingroval prior to their entry Finance Committee's review and app Consent Calendar. ced after any recommendations and the final The checks will be p rodu approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listings of vouchers dated August 5, 1997 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION AMOUNT 001 General Fund $815,480.57 010 Library Services Fund 55.09 112 Prop A Fund -Transit Fund 13,109.59 115 Integrated Waste Mgt Fund 96.00 118 Air Quality Improvement Fund 173.59 125 CDBG Fund 2,079.09 138 LLAD #38 Fund 8,795.67 139 LLAD #39 Fund 9,115.03 141 250 LLAD #41 Fund 20,802.65 510 CIP Fund Self Insurance Fund 218,717.86 1,554.17 TOTAL ALL FUNDS $1,089,979.31 APPROVED BY: Linda G. M q uson Assistant.Fi ance Director Terrence L. City Manag*r - _�lCarol A. Herrera Mayor Pro Tem anger g Eileen R. Ansari Councilmember . . is: OF MAMF vumRM l8. �CVqT P�g ��-QO 8&ICM _____________ � ��------------------------------------ ��R8&�IB 8e�ical Gr�sp &M8E8LI, tc:urate Landscape Accurate 001-4311-2210 40 70805A ��1-u331�21O 62 70805A 08/4626 001-4819-2210 48 708V58 04/4626 .�|-4322-221O 64 7V8V5A O5/4626 no1-4313-2210 6-3 708058 02/4626 001-4316-2210 42 708058 03/4626 )0l -4328-221V 65 708055A 07/*626 �aoagement All City -4411 47 70805& 01/6050 �1�411-5531 49 70805& 01/4878 almai Pet Mao gement &oimalRst &�a 8ack lox & Agna8act 00-1-4322-22110 65 70805& al�Wio, Vicki 1 34 C 78 M oAL :!UE VENDOR ----> 7 _-.38 PIMA. Albert 201^�` Jnce &ddo! Maiut-8ron Pk 51.7-' atista, Susan 2395 01-347G 305 70805D r~���.Q7 . . �~ '. 71 3�7A!C7yT DATE ATI., � 78J8 oAL :!UE VENDOR ----> 7 _-.38 0Y30 O6wo Jnce &ddo! Maiut-8ron Pk 51.7-' 07/30 O6/3V 49265/49319 5aiot-Sycamvre Cyn GN J3 07/30 V6/3* 49316 Faint -Peterson 07/3* V6/3V 49.317 3aiut-Run Reagan 549^90 07/30 06/30 49318 Ma1at-Heritage Park 98 O7/3V o60O 49405 �aiot-8aple Hill l9612 59'66 V7/3V O6/30 49406 ffaiot-Scmmitrdge 24'19 70IAL _-_ID VENDOR -----> 1/640.31 07/30 06/30 2M 259GrdSvcs6/M/21/97 1 42O 0V 07.'30 06/30 2442 � y` ^ - I~s� rd�r-s6/22 7/5 ^ ' 742.56 TOTAL DDE 7DK0R -----> 2,170.56 07/30 86/30 00�6121 Coy^�eCo�rl-Jcue97 2.500.00 �OT&L DUO VENDOR -----> 2,5OV.O0 07/30 06/30 17616 B82kflow?est-Reagao9k 20.00 TOAL D0% VEKD88 ------> 20.00 07/3* V6/3o 22-241 8ecreati3o Refund 14.O0 V7&L .DE VENDOR ---->14.SO 07/3t), 06/30 22368 Becreatioo Refund 7V.00 TOTAL DUD VENDOR -----> 70.0O 07/30 06/3O 22453 Recreatiou Refund 40,0O V7&L DUE VENDOR ----> 40.0O VIM [0. POO AID + + �C:CU�� BATCH PO.LIK/0D. OrMy/D5� ----------------------- -- — ------------------------------------------------------------------------------------------ 7 Cj8CjDX, �_4 B��� 60.0V --'--> �Dv.00 Cocb & Safe 8ills�ock 1D9 708058 V7/4629 V7/3V 06/3O 113092 Ma�te,Lai� 64.3-4 -5'A- 7,UE VOKO8 -----> 64.94 �oomecaug Blueprints 3oomeraugB 001-421O-2�1V J7 70805& 01/5971 V7/30 1�/30 149687 9lug&%ugCode-Co�ie� 631.1O I�I&' UO VE8DUR ------> 63�.|V �rea, City of BreaC,ty -4-.-VV 33 rOB0�� �L/6O57 07.J� O6/30 5940 CootJoe vQItO8 -----> 65,832.00 6tirra-1 & &��c �ryauStirr -45;0-5227 J24 708050 01/5813 V7/3V 06/30 Ius§ectuSvcs �05.6O .�'1-�55l-5223 269 708050 0�/548i V?,20 [t,30 99�15 ��gr-P�o Cbk'Seoz��#ay 7S.r5 ;vl-4551-5223 271 ���5D 01/5856 07/Y {�/�� 99115 0uqr-Flao Cbeci Svcs 301.63 /.'�-�55�-5223 267 7V8�5D O1/5827 C7/3O O6,J0 �9��L ��au Cb*ck �vcs-�pr-Jzu 112.�V DUL8& ------> 593.48 �SA CompJSh Y1-4V9V-6�� 16 ?06�5& 3L/��8 071 30 O6/20 2z7362760 ����ra-��ail8�l�m� 69�.30 VO�-409V-623V 17 7O805b 02/6V28 O7/38 O6/30 21736��3 6I�8S8emorJ-8PPru�r 282.58 421�-6230 9 7O805& O7/30 06/30 217363�84 8�-�f�c�Jet580-Pratr 534.76 ' ` �i�-48�O-722V 1 708050 87/30 06/3) 'An,is 1,'15w.17 �3?AL DJO V80DO8 --------> 1/554.17 -mmarena, 8laoca 2384 rQl-3471 4 � ��� �8 ��0 ��9 R���ioo ��� �.� TOTAL DUE NER0 ----> 50.00 aml Deoui� CarolDemi 54 7080056 07 O6/ 0 Correction 31.0.00- 1.0.O0-435O-430 4 35 0 - 4 3W 63 70805& 07/30 06/30 Rinoto Sec-P&k Ntg 6/26 0.0O 0O1-4210-4000 53 7N�5A O7/3O 06,; 30' PC9708.kDR06 Minute Sec-PluyCom 6/24 100.00 )V1-421O-4OOO 52 708056 02/4671 P8D97V8 P00iu-6/26/97 320,O0 O0�-43�+43N) 62 708058 01/5847 07/3O O6/30 PRO9708 9&88io-6/112/97 l6V.00 .:1E: �2 _ :i ry'r _ J _ ERI)OR RARE MW ID. FR.OI.TX-NO BATCR .4T1Bf10. ENTRY' '`_EiRVOi';E :ES�:RTFI IJ TT -H Fm-qq � � FREFAD AICUNT DATE ' E:1: -------------------------- arci Dermis CaroiDenni 'ORT I ReE1, !;01-4553-4000 27 70805A 07/30 !b/3) TT37-06 !!;nate 3ec-T1T Ntg 6/12 130.00 _%�)1-4`53-4C%00 ` 70805A 01/6074 U7/'U UtJ:-0 TT'37U6 T'aT1lin-6/12/97 110.00 TOTAL DUE VENDOR ------- 820.00 ,ertiried Transportation CertTransp t12 -4360-531O 114 70805$ 01/5090 07/30 05/30 Day Camp Transprtn-06/26 201.00 12-4:60-5310 108 70805B 0116090 07/30 06/30 Z i)211 Day Camp Transprta-6/25 201.00 1112-4360-5310 110 70805E 01,16090 07/30 06/30 211>212 Day Camp Transprtn-06/20 201.!x) :2 711)4!;° ) 6 9 "':t_i( n6 3* 2+'21 _ s k II -L-4360-51-10 11 �_,,B c1/ O:0 (i,. 1 _ 'ay Camp Tran_prtn-06/25 TOTAL DUE VENDOR -------- 999.22 111 J = 3'i T10 -.1 _:l% :)F (} -��� k= Irc �: iii Rend T`_TA.:"E !VENDOR ------- 192.0%0 dpllia::, Kim -<94 7_ik:{'`;j! •17 %:3111 �Jr,'.-;i! �_:47 :�?'=re�i.iri Re: .�`4 ��� ����.............��.���� '_""R KAME 0om a. ` ° P82 &lD P85 -M-30 8&%CB FOL6%DQA0. 8X7RY V���� kMG8&I 0&IO ��{X _ _ ��caa ����ora�i�a Ci�ras �1-41���� l53 �8.A @1-431���30 154 O7/30 06 97 0, 3, D �Lee 2405 Y De r, d 35.� '"K 'ITE VENDOR�.VV ��mmnoit? Di����al Co. syool 001-�1��V1 31 ��� 0,1/4958�/� �/� S���pS���/��/�B7 7,949.88 A-1 5.501 33 7080�& D' 14958 O6/3O S�r��Src�-5/26-6/29/97 9,�96`92 T0'AL 0UZE VENDOR -------> 17.146.8V �ommooiy Iu8nteq C^mmlndust 00i-4558-5521 20 7O805A 02/4620 07/30 O6/3O �i��er&late-Juue1997 839.44 IO7A� }U8 V0HDDR --------> 83';. 44 &J 2��mee�io� D&JBogioe }0|-��O-52V1 44 70805B 01/6049 07/�0 O6/30 E�� 1-30 22.192.95 250-43�u-6415 O2497 255 70805B O1/562VO6/3V 97-003 Cl�-pe�r�u�i�bo�pc tI 45O.0V '17AL DUO VENDOR -------> 22,642.95 Qi -ht Cogy Center 0ay&Qigbt i)V1-421O-2110 39 7V805B 01/5991 07/30 06/JV *48 Dev Code J33.�4 TOTAL DUO VENDOR -----> 333.14 Apt of Traoi;gortat,ou ~ OV1-450-5507 667 07/30 06/30 14 t.5 S��oal/�zgbt 8aiut-Ray 11.25 )01-4510-5507 68 O7/3O 06/30 �4��5 S`yul/�i�btDaiot-lay 1.887.70 7OT&L DIT8 VENDOR -----> 1.898.95 *es Luodio & Assoc. 0enou 25V -451O-6411 1O397 161 70805B 01/5W 0?/30 06/20 0B009-1 DBarBebab-lospectiou Svcs 6`130.O0 250-4510-6411 12197 157 708058 01/5577 07/30 V6/30 DBV10-2 SeepageUesgoSpc-&mbnsbers 3`345.00 250-4510-6411 12097 159 7O8058 02/5577 07/30 06/M DBO10-2 Sepage0sguSvc-Keadonylu 3,345z.00 TOTAL DDE VENDOR-------> 12,��.08 = ii. ° y"E VUM ID. a I Y :.Tt-NG BATCH PO.LIAE/AC. ENTRY:. __ IY„L;_ �_ : _L .: N i1 "':3NT :i :E __._ Al -:d7F. Gu Ba iiislne _ ils'._ US 12u,: As S - . 0J C` i 1'% ill i l„ _i !ami' t.rrit.cljki' ?, JTaL T.r.E �_.—c"^R _-Y._-------- "liesa _” 1,11 -. in.. .q . 7ii _EW I�. i _:'.SI: Tier LL e 7080•3._ ` %.tU_l-_ti4ljV et ;i- ...., -... � H l/ 1l�Ii U l .'{i" ------- -;Ex-UU-------- f 'o -V 1)_.-«.,,.:i �1 1 7_ L� LJ 0 J: 'iF !: .JI JJ 11C :+L! �.a � I l 5 _e:. ':ta e—I e�,arat i; n_ i. 1 cr 771Iii, VENDOR--------'' `7 MAYE ACCOUNT P0Q.IX-&O _ --------- YO3C8O8 0. �B-R i��irh and As;oc GFB �0-4538-4000 23 708058 01/5398 07/30 06/30 Cr.7+D Pr: -t- 0_vr3'LL&D #38 274.50 .. '3-4539-W)() 15 70805B 02/5398 07/30 06/3V 911074)'m�M 8 ?ro� S�-0is�274.50 141-4541-4000 15 70,805B 07/30 06/30 9707-03 Prof Svcs-0ist#41 274.50 TOTAL DOD VENDOR ------> ��.5V �ID California GTE 2{2524 708ffB 107/30 tr001-43|4-3C35.45 TOTAL DUO VO&0OK -------> 35.45 --IE Califormia GTE OV1-4O��2125 108 7N�58 O7/30 06/30 Pboue Svc -Geo Govt 1'9�.15 707&ij DUE VOQ0OO --------> 1/96t,.15 J8 Califmaia GTE -4096-2 12' 15 710805B07/3O O6/30 9bvoe Svc-Rroo 0��lo�mt 35.U5 TOT&L. 0OO VENDOR ------> 35.65 �� Calif^ruia 3TIE ')1O'4355-2125 l3 7()e*5B O7/3o W5/30 P&ooe Src-Library Project 55.09 70?AL 0KK VENDOR -------> 55.V9 ��� Cali�oroia iT� l� 7%�B "07/30 06/30 B8.j4,18 Phone ONVipment Repair �OI8L DUE VENDOR --------> 124.12 _ECali�oroia 4D.0-2 125 109 - O7@O 06/3V Phone Svc, -Bldg & Safety 133.08 TOTAL 7153D Y00OK -----> 133.08 -8 Cali�oroia J01-4331-2125 39 70805B 07/30 06/3* Phone Svcs-Sycam^re Cyn 79.45 TOTAL DUE VENDOR -----> 79.45 �8 California }01-4319-2125 14 7V8V5D 07/3O V6/3* Pbooe Svcs -Peterson Prb 42.04 TOTAL DOE VENDOR --------> 42,04 I A YEE VOW ID. ?.-j.TX—NO BATCH MLINE/M. ---------------------- — — ----------------------------------------------- 3 3 T! 17arT k R a J 3 -ie 6 i- f Q -k "I 'VENDO-R -------- D_ UEEK"R -------- _AL U T., & np- - - - - - - - -4 99.. 76 qc f)7 51 -416 320 70040% 0 0 2 ,:?>-::d2 lr, -R ---------- A L JE V U � !) -0 Tj 'ySteMS Inc. 72 07130 06/" -lo *24 0 y a r g e Tn e 1 �2 0 07/30 06/ c4it_l K,) Li .3 %Ant :VCS_,:T­je 2—try Equipment Rent IndEguipRe 80197 15 WR05B 01/46l"X 7'.'K DUE VES'27 - ------- - 07,?'30 04`4330 JE173�75 T"Dist-5`__. 11 IlUntl-'r Fo-d _2 MAL DUE VENDOR ------- F) 9� -91 Al.- T T -------------------------- -�� 7��; C��22 v7/3U97 "ERDOBNAME V0�CR3R 3TGI97�R 00 7BBK.............NB----------------------------------------- 05�� niaod Empire lulaudOmp 177 7W0-95 01/5503 07/30 0ini30 OE|997 �c,,rS-6/19-lBAX 76.010 112-4360-5310 118 7O8A5B 02/5508 07/30 06/30 01,1997 338.0O J01 -435V-5310 179 70805B 01/5500 07/30 06/30 062,897 6/28 95".4O �12-4860-531O 120 70805B 02/5500 07/3* 06/3V 062,397 LomgocylorFest 6/28 447.60 TDI&L DUO Y80DOO -----> 2,V15.VV �a �*no Y�oo 2397 )o1-3478 300 708050 07/38 06/30 22088 8ecreatioo Refund 57.N} 7OI&[ Dy8 V8KDD8 -----> �7.O0 z�icial Data Systems JodDataSyc ?C1 -u411-5405 31 708058 V1/�5V4 �7/30 o6/30 ]�c* 97 Prk�Cites9roc-Jooe97 232.8C VEUDOR ----> 232.08 �rviu. �i��el 2421 37/30 OG�N �2��7 Re«ea��`s �efnad u8.V0 24V7 7O8�5 —�A'u ZE �A :7 ----') Aq.�0 .�. y-Sberiff'5 'lep L&CSi,eriff �J JI) 06/�Coc�'act --.Vc3 �'7&DOB ------> Dep26 07130 06/3V 85o88 27 0/30 N@�* �5�8S �a���li���te, S,c� �L 14.53 �~= I3�7Dul VO0 C8 --------> ^ �oumty &guool L&C&g ic .0z-433 64 70805B 03/5757A ��-45J9-22�0 31 7O8058 01/5�7k NeeJ�bute-Di�t#39-June �1-4541-55z9 11 70805G 02/57576 Vr/3O ��/J0 238� Ne���ate-8i�t #41-Juo� 3.139.S6 :EB�B HA"E vM"0, &CC00I P8OJ.T%-BO B8%C0Po.,LJn/QO. ffrDY/D�� I878IC8 �aud5ca e Nest ��1-4541-221V 141-4541-5500 01-4���� LamdscapeN 22 7O8O�B �1/4615 26 7O8058 01/461426 IOSID5P 01;4f,19 �i�touand Associate,; :*i�t� io�co t Law & Grem�pao �iosort )O1-4553-5222 60 7O8O5B (11/5818 `s 8oCooaty ISD L&CISD 25O-4310-6415 11797 256 70805C 01/5771 aEdenzie Electric Iuc MacKenzie -0_4311U-6415 102497 24�:.' 7(Q805C 01/5618 ~' agic �ovotaio -1-43 0-5310 175 7w;F, 4�14-11f'10 65 70809C 0 aiu�o 0aio�x aaiposa Horticultural lariyosa 138-4538-221O 32 70805C V1/4616 �1-45.38-5500 00 0114617 1) 7/��/� 21123,2�1� �d�l �l�-�1��&J� 2,�1.� V21301.Z158 !aiol 0i�t M41-vay & June 5,�*.0O ()7�/� 21���1159 0e��at�����&�� "TAI DUO VEEDOR --------> 17/592.66 07/3V V6/30 X8. 00 I. JJD YEN0U8 ------> 308.V0 O7/3� V6/3O � 9ro�Svc�-7r�cCts-0mod 422r5. 010 07/3O O6/�0 2 Pro�Src�-S+opSigu&ualy�is 24L.�V 07/30 V6/3O 2 FrofSvcs-StpS-lgu Analysis 168.10 ZJI&L }UO VOH00D -----> 834.6V 07/30 V6/30 794 Pager Re -lav l6i.?1 IOI&� ';DD VI00D -----> 16L.71 07/30 V6/3* kU&8etrft-PetersoPrk 16,785.00 TOTAL 0OD VENDOR -------> 16.785.00 07/30 06/30 145O FieldLigbtg-Petersu9rk 14.542.30 �OZ&� ��� �OBDDR ----> 14.542.30 07/30 06/30 6310 Dxcurs-0ay Camp 6/25 TOIAL DUE VENDOR ------> 967.00 07/3O 86/3V ZE,9395 Cleaning Suppls-8rtg9rk 89.88 TOTAL 8OD VENDOR -------> 89.88 07/30 06/3* 11087 Maiut-Bldg & Grounds -June 230.05 07/30 O6/3V 1L088 Maiut-0i��038-Jnue 3,260.00 IDIAL DUE VEM0OK MON ID. X-RO BATCH MLIM7K/K0. Ti�, YEl::i._.=-7T7, -..- - : -�, - - - � AN A,TJ ------------------------------- ---------------------------------------------------------------------------------------------- 1 �47- '4- Cl Ot ------------ 2. 4 F- 7 '4 .44 A. A --------- J7 .7' I'l 'UT 41 70w% 07/30 OE 2 4. 1 40 7 07/30 06/:30 o2r, 4!=, Y 40310- 200 42 708WOMX 07/30 05 r V 5. •-4`•`'.-1200 - 45 708050 %/"M 07/30 06/30 moplies-rull rix] 64.90 -All 0-1 5" 05C 95/45661 07/30 OEWL-10 1 41,874 -UrPlies-ping 15..00 46 70805f. 47 '45&LA 07/30 06/30 j.1t 2 0. uppl-les-Plub Wks -Cr 5emo .82- :,.8t TOTAL DUE VERDOR -------- TOTAL -ange "'Wercial Credit -431' .1 0-6100 15 70805C 01/q,8-20 0 7 / 3 0 0 6 /3 0 11 - 2 4 -Bar EmerL i -PrkTrk 72 TOTAL ilUE VENDOR ------- $05.73 `Y� � / C�t7 d 8*� ��7I0��08'22�Y3%97 7OUC3DB B8GIST2K 7 AGE 11 8U'Z T8BD....... ...... 08/05/97 YEHNR Rk8O VMN 10. � * PREPAID+ + ACCOUNT . ENTRY/DUE lKVOlCE DE'K'R{PTlON �� 0&� CHESK pate1/ Kaya 2400 001-3473 310 70805D 07/30 06/30 22402 Recreation Refund 4 0,'-00 zVD& DUE VENDOR --------> 40.00 /atbak/ 0absba 2398 OO1-3478 307 7V805D 07/30 06/30 22-305 Recreation Refund 40.00 TOTAL 0OO VENDOR ------> 40.0V ':m^oa judicial District 9om,,Tu'0ist o01-3223 44 70805C june-Parking Cites 60, .0 0 TOTAL DUE VENDOR -------> -5. -3N.O0 omoua Uuified Scbool yomVlyScbl I50-4310-6415 02497 253 708V5C 07/30 06/JO 97034 Libmry-Usage-PetersoUtg 96.0V TOTAL DDD nE0O8 --------> 96.VV op 0aruer Football PoDWaroerF 01-435O-5305 1S1 70805C 01/6024 07/38 06/30 6/25 -Staff Cooces5ioos 75.O0 197AL DUE VENDOR ----> 7,,.0V & J 8Lnep,iut R&D8lue 00�-4�1V-211� 41 70805D 01/5980 07/30 06/30 48248 %^uiug lap-C^pies 35A.' - TOTAL DUO VENDOR -----> 35.48 -':bards Watson & Ger�bou RicbardsNa VO1-4O20-4021 98 71,!8050 07/30 06/3O Sgecial[e�alSvcsCable-�ay 52.50 ` TOTAL DUE V80DO8 ---------- `1;. --->`e, Sary )C1-3478 315 " / 078O06/, 22306 8ecretiou8eiund 50.00 �T8L 80[ V00OR -------> 50.00 ao .3abriel Valley SGVH&& 001-4350-1200 195 70805U 01/6027 07/30 06/30 Regstrtu-Zrb&KldMeet 200.OV TOTAL DUE VODDOO --------> 200.00 iKi*, Narren C. SieckeN 250-4510-6412 10697 95 708050 01/5780 07/3O 06/30 3921-9 TrfcCutrlImprvmts-June 4/431.00 TOTAL DUE VER0O8 -------> 4.431.00 ^JQ �10O: i6;22 C"i/3�.�� �� � � � H G R Z RE W ...... .......O8/5/97 WOR WE VQQ0OR 0, a�n»V"Ho P88J.IX-H0 8&IC8 9O,Ll&D/QO. ENTRY, A!["H3 0AIE hEJ _ ------_-- hp Depot 7C1-435C- 70S05D M% 06/30 1502 Ua+eCkge-Couce't Bauer in :S; ?0T&C DUE VEHDOK ------> �^`�hern Ca. 8di»oo S^CaOdison 3O1-4311-2126 19 7V805D 07/30 06/30 Electric 3vcs48r^v 46.3u nn1-4313-2126 21 706*5D O7/30 06/3V 8l*ctri:3"ci-8rtgePrk 991.15 001-4314-2126 42 70SM 07/30 V6/3V 1.799.21 l01-4316-2126 19 7V8o5D 07/30 06/30 Electric Svcs -Bayle 8ill 294.17 801-4319-2126 18 708O5D 07/30 O6/3V Electric Svcs-Petersou 131.51 001-4322-212S 18 7V905D 07 -'-.0 V6/3* Electric Svcs-KDeagu 515.31 O01-4325-2126 18 7O8/)5D 0730 06/30 E1ectricSvcs-Starsbiae 14.O4 O01-4328-2126 18 70905D O7/30 06/3V Electric SvcYSumtrdge M.5V O0l-4331-2126 31 70805D 07/30 06; Q, memr|c Svcs-Srqo 256.53 TOTAL yKO VEND. -DR ----> 4.259.36 .00tbero Ca. Edi5^u 301-4091-2126 8 70805D 07/1) 06/30 Olectlic 377.57 T�78l 37.7 :zt�ero Ca. SoCaDdisou }�1-451V-2126 14 70805D O7/20 06/?0 Ole&mc SvcoMffzaml 5/801.58 T07AL DUE VENDOR ----> 5,801.58 �o±�ecu Ca. Odisou SoCa8disou i41-4541-2126 20 708050 07/30 06O0 DlectricSvcs'Dist #41 182.92 TOTAL DOD VENDOR -----> 182.92 :oot�eru Ca. EJimu ' 138-45S8-21�� 37 70909 - . '�` 0780 06/30 OlectricSvcs-Dist #K' 482.45 ' TOTAL DUE VENDOR --------- 482.45 �ootberu Ca. Edison S^CaDdis^o 139-4539-2126 23 7V8V50 07/30 06/30 KlectricSvcs-Dist #39 277.71 TOTAL DUD VENDOR ------> 277.71 .telxriede, Stacy 2417 ')01-3478 321 708V5D 07/30 06/30 22273 Recreation Refund 35 XO TOTAL DUE VENDOR -----> 35.00 T 'T HRII . . . . . . LID. K`R, HAYSVENDOR BATCH P0.LIK/X0. EATRY 1�117 TH;forCE 4�- AMOUNT DATE fr Jt'. TrTy -:Reep 4 ---------- 'TE --------- IR- --------- 4 - - - - - - - - - -- 1-- b e 16 708050 IZ/*61B 07/30 DEa, j 07/30 06,'; zme F.- 3 1T- Ila ";.,y 1;ideperident lalIndopen 077.30 2,09- A& -Cl 11 -AL ----------- 001 A -D 36 4,54,8.1.57 - TOTAL VENDOR ---------- 4. 542. G,7 �,j -TYE:O822 `7 n�UCB88 8�GIS?�3 DDO IB8O.....,.......08/05/97 �NDOR HAIE VEM0. xxcoumz PR3Q.T%'0O . DrIR9 D0Q IH Vv, ICO 0OS1`,Rl9IION __________ va�,lut Vly Water Di't UY0at r8a f4l�541-2126 1700CFE nainnt Yly Nater Dist NY0aterDis 1315-4539-2126 22 7084riE 07 �lou 0y Water Dist 07vatmDis V01-4311-2126 18 708058 07B0 O6/30 01-4 3 133- 2122 6 zf) 71CIE05 07130 06/30 Xil-4316-212'G 1870805% O7/.j) OF,OO AV1-4C22-2126 17 7O8V5� 07/3V 06/30 �1-4 3 �5-2126 17 7O8C-5E 07/30 O6/� Fauuie 2428 �01-3478 322 7V8V� 07/30 O6/3O 22160 bsno huo 2402 .0A-3478 311 700O5D 07/30 O6/30 22177 Wells Fargo Bank UellsFargo 0V1-4O3O-23�V 16 708O5D 07/3* 06/30 O01-4030+2325 44 70805I 07/3* 06/30 )O1-4030��3V 36 708W.,� 07/30 06/30 ells Fargo Bank �1-4)10-2"101 � �N� 07/30 06/30 �1-4010-233�jo 0 708(15E 07/2* 06/30 �"-4010-23-30 81 ��� o7/20 06130 ^�l� yar�� 8aak Qells�c�, �14010-2--3t; V; �800�"u 7�0-E 07%0O6�} WaterS'vc-L6AD#41 8/903.89 TOTAL DUE VENDOR ------> 8.��,89 KoterSvc-LL&0#39 198.65 7O7&6 DUG VENDOR ------> 198.65 waterSvc-9anlCGron 0aterSvc-Heritage .05 VaterSvc-laple8il\ 2'076.42 RaterGvcf0eagam 1`745.73 UaterSrc-Starsbioe 21033.71 TOTAL D08 VENDOR --------> 9.096.12 Recreation Refund 5O.00 TOTAL DUE VDUDO8 ------> 50.00 Recreation Refnud 29.00 TOTAL DUE VENDOR -------> 29.O0 Fuel-Chgr 34.9V V6/3V/97 N0003�92 1tg-OdeT^118 28.67 06/30/97 0000034?92 �eayoeCvuf-Kash0C-IQB 1..3fJN.93 06/3V/97 000,0034392 ID7&' 98DP&l0 AMOUNT ---> 1,364.50 TOTAL DUE Y800OK --------> 0.00 Btg-3/17-Knff 22.59 06/20/97 O0*} 34393 LeayneCoufUasbDC-Huff 675.19 06/30/97 01Xj0034393 Oreryymot-LeaUConf-Ruff 50.16- 06/3O/97 00} �4.3-90 TOTAL PREPAID AMOUNT --> 647.62 7O7AL DUE 7ED0O8 -------> 0.OV 3tg-Sau�/1O-ku�ari 198.O0 O6/3O/97 O0C��4��� SC&GC�uf-3.'29-kusari 29.19 06/30/97 0O�00�4394 1,CTAII, PR8PAID AMOUNT ---> 227.19 _ EB OR :D. -i3 .:A.;.B P4.L3arxu. ------------------------------------------- LIN..:. --------------------------------------------------------------------- :amu -. _ _ _...- w•__ -_ - __ .H v EN OR 1�JrJ•Cl•J --.TA ...,fin. VES:. OP - �•�- "-E.........,, . _. -.- -)r,':'iJt±y-i.;' - �s-:ADUE---------------,1.rJ_ 'J'JV �LJtJ. _ :...:,.,, .. Kv r..,RT All .... 4�it �UTIHO�08 22�Y315," VCVC3�B an�x� 8ar +++ B�SI���8 FO0 ARV ROPO8I 3LIE i0U.............C8/O5/97 0%UBUISS 8/L W POSTED --------------------------- 707k DIRECT PAY -_-------_____--------_-------__-------___-_--_---_ REVEHUD EXPENSE EXPENSE �O1 Geoeral Fund 569'12O.97 ],1�7.50 96" "M 564,)41.47 �1D Sel{ Iosorauup K 1,554.17 1/554,!7 �12 P�lp 8-Traosit F 12,5l7.59 12/517.59 �W C.I.P. Fund 216/��.73 216,o73.73 0� �� P3. C)9 2,0�.� �38 LL&0 08 Fund 8 67 8/735.67 �39 rr&0 #39 Food 2,915.41 2,915.41 !41 LLAD W youd 2C,802.65 20/��.65 )10 Library �ervice 55.09 55.09�15 l� q�� �� K 96.VI 96.3V IOTA------------ ------------ ------------ ------------ ------------ FUNDS ------------ \~ 7/� �� �� 7 -1 / FOIORO 7RAKAC7IK3 7 —K, Hnv VEM ID. :---J.T.�-SO ;BATCH P0.LI)ff/H0. E H - RY; E E ------------------------------ -------------------------------------------------------------- 7 -- --------- �Y?1-93 -------------------------- --c-C-5:305 07/30 08/05 maim 07/30 08/05 2 80805I 07130 018/05 - 2 -.80805A 01/6170 07/K 081r-15 L831, 1..--4-,l14 :.-arl'maz AS: -oc., lichdel Brandman 230C -1i 10 Or 5A :`)I-2301)-10111 '=d,3in 07/30 30805B J L 0 05 UO1- 3 18,0805B 1,411.75 )7/ 30 081/055 06? 71-2,895 7 '.vn-jane-FER 96-01 4,355.54 7,-,o l: 1_ y 07 310 (11 S r;1 06 54 7 2900Svcs-June-FPL rrjr Svcs -June -FPL 93-10 8,113. 213 .I(J ,Di- Aft y ft --c-C-5:305 07/30 08/05 maim 07/30 08/05 2 80805I 07130 018/05 - 2 -.80805A 01/6170 07/K 081r-15 L831, 1..--4-,l14 :.-arl'maz AS: -oc., lichdel Brandman 230C -1i 10 Or 5A :`)I-2301)-10111 '=d,3in 07/30 30805B Y"i-2,300-1010B L 0 05 UO1- 3 18,0805B - - - - - - - - -- JQ 426.88 ri 7T -* ; TUD-Aw DUE VEMDOR --------- "I 865 55 7/:31) V8105 ;?3'37-272: F: i "v -..;-FPL 33-306 1,41 1.79 07/30 08/05:597-2.831 � P` — t "o : Svcs-lune-FER 33-0` I � 1,411.75 )7/ 30 081/055 06? 71-2,895 PT of '.vn-jane-FER 96-01 4,355.54 7,-,o C&I-05 07 310 (11 S r;1 06 54 7 2900Svcs-June-FPL rrjr Svcs -June -FPL 93-10 8,113. 213 TOTA', DUE VENT -OR ---------- 9,44;3.19 THR.J............... EHDCR HAME VIM ID. ACCOUNT PROJ.TZ-90 BATt18 N.WK/A0. EXTTRY/DUE INVOICE D ..RIPTTOM _alk Transportation Brlkiraasp *'i01 -2300-i002 5 80805B _EC 1-41-2$4ij =EWA ER G 1-4010-231, 5 CCEC 1 �30��05E CEWAER 1 8080.58 -a t r�k��L•1\e�r�{I�'.lel� •�3 R'S _ :- '-311 _ :4 01/.4_. 101-451'`-:340 4 _ r,;:_.5A 'A i t,40 3irPrki.ReC;i4 etJ y..._ 4_..—. : 4 RS SOcitSA 0! '6042 07/30 T'i'.C� 07/30 08105 J8; !1 )7'0(1r?: t)� pJ �rtmeta of CaRepw"t ? 3080581 07/30 -- = �. %YT ya 2 X08458 0t77 07/30 ur..,:J _.�:y33i 'r,.zrer;es .arr:yart ,);/.' ri%�1J Reflmd-Park Deposit TOTAL D'UE VENDOR --------:- CAC dehfrcmnt Semnr-7/31 T!TAL PREPAID AMOUNT --- TOTAL DUE VENDOR ----- Member Rnui-Ansari T:. -AL .",H VENDOR --------> r,=--yCrse-Hoslr—Oct �;jr,'::ityCrse-Hoslr—Oct TOT. L D 'E VEHDQR --------. AY41--_3i ?=-HerlsleV ,"TAL;CE VENDOR -------. mmissIQrl,7 _E 1 E ViOR--------. : _::j lIIIITi �tj t2111r1 Cts_-,: J Eys.,;: �l,tl-Prl�ra�rndfirky E *' * PREPAID * * AKOUNT DATE CHECK S5. 00 JL5.�x3 ��fJ/l-t.5 j'a7 (��tj4 i{iv44rra 25.00 0.00 40, 00 40.00 -: ;:Fr. , Csc; lilf 'A", j:,i '010 Lbt1.Ni 'MOOR 11D. K BATCH MLIXF,10. ------------------------------ ---------------------------------------------------------------- p -`y ;CAC -tti?e 'Smith -A 4 33VU 25 2 30i* 5A 'D I i 5 3 '12 ay 'y iight Cqy Center " 310-64" 1179P 908M mfi" 4 808= :!1-4090-2110 2 MO58 01/6119 .21ta Care Deltacare A)1-2110-1004 2 80205E 77 -------------------------- �4 I Al T- 7 G, 2 lk 150.00 A L EEH C. F - -------- Re". 19,09 y ---------- 0,7 0 0 -lUE 0 07i S, 'G 12,5`9-4.95 TAi -.UE "'HE;nlP ----------- 12,594.95 07/30 459 9°.27 07/30 081105 479 188.1-16 07/30 08/05 481 Ci-m-;les-Kaps/AqerdaReport5 2,'1.58 :'UTA: DUE VENDOR -------- 11 �lkw - 542.211 07,130 July -Delta Care Prems 275.36 08/05/97 00100034*30, TOTAL PREPAID AMOUNT ----? TOTAL DUE VENDOR --------> 0.00 Bar R, U�7I��'09�17�YJ1/97 V0UC8�� K8SI!T�R DUE I8BO......... ....08/��/97 .--8DORNAME Vow 0. AC-COUXT 90Q.TX-RO BATCIPO.QKI'10. EKTRY/DUE lN'0I--E 9&G8 4 * + PREPAID ° * AMOUNT D A TE ::eltaDental Deltai-eu �ly'D*utal Pr�s 11,3343-34V8/F/97 ���471 1DN0UHO---1 1/3343,34 I37kL DUE qEH0OO ------> 0.00 }iamood Bar Grille 0BarGr�l�e `0O1-4090-2325 4 8V8.5B 0l/6037 07/3V 08/05 7-1DG PauteraPrt-8rud8rkgSoppls 178.6I IOIAII )D8 VOD0O8 ]iamood Bar Petty Casb 9ettvCasb °OO\-4O\O-2330 2 80805D 07/30 O8 CCocl-Iravel & C*uf 23.53 ^�0�-���-2?25 � 8V8V5D 07/30 V8/�5 Ci�y 8aoager B*et1ugs 13.5O ^001-4V40-2125 � 8*9V5D 07/30 O8/V5 �ity Clerk-Pboues 3.46 `1O1-4090-1200 � 8�8��D �7/30 08/V5 Geu Go,�-Sop�L�es 40.60 +CO1-4090-2120age 8.08 `O01-4O9O-2125 � 8�8�5D 07'�O O�.V5 ';eu Go;t-Pbone 7.O0 '�01-4090-2325 5 '��S�5C �7/3� �8/�5 Geu S"v�-�eetiz�s 3.�5 ~)C�-4090-2395 � 3i�o�D IO7A�- 0�� 73D�O8 ���m�od Bar Petty Cas� Pe�tICa�b 8V;�*5z �7/30 08/O5 �i�y Hbgr-�t§� 2O.00 25.78 2@ 2 8V8��� o7/J0 O8/O5 Geu 3ov,-Sopplzes 58.99 `�0�-40�0-2325 �i 808V5� 37/J0 08/J5 �eo 6ov�-8tgs 37.74 `oO1-4�1O-12C0 1 ��8V53 O7/30 08/05 So�p�zes-Plug 32.58 `(W1-42�O-2325 2 836o5� 07/3O O8/05 �ee�/og�-Pl�g 16.00 4310-1200 4 8O8V5E 07/30 08/05 pplie- 8.65 -4314-12OO 1 8V8V5D O7/3O 08/O5 T:" -.k Ctr-Sopglies 5.22 435O -12C0 8080m O7/3O AQ/05 �ecrea��ou Sugpiie� 45.88 ^ A. 8 V K UR -----} 450.34 }`amud Bar Redevelopment QBarIft -VV1-1315 3 808050O7�� 0005 &dv��e-8/05 Expenditures 12.383.6O TJIAL DJD VENDOR ------> 121383.60 �ietericb-Post 8iprerPost °00,1-4090-2100 2 80805B 08/05 471813 B^ud Packed Paper-PWks 103.37 �OI8� 'ITEV�0OR -----> 103.D7 �� 17'31/97 � J J � � 8 8 R � � � 3 7 3 3 ?&88 � �,4 �88C.............(����� ACCOUNT PB�.TX-R0 BATCH POM00Q0. H7RY/D� AKINDATE On E� --------------------- --__-______---_____-------_--------------_---_-__--_-----____- }�cbl*tee Hotel Doobletree °0�i-4V3V-2�* 2 808058 07/30 08/05 RMASC C::*-n/s-e�,x�.," r� nm I. an jab. Planning Comm 8S8V9C trada. Kimberly Ostra�� 4 8V805B �� FederalCre it Juim �&�zeditO 2. �/��N5 `415 �_r��eme�� ��e�� `�0i-2110-�NB 1 80805B V7/�� jr; J.- �zlm �� Olom� 2ilmAt0ev °V01-4095-4�W 2 8O8V5K 01/6147 07/3V C��� 'in*cty. &a�ette �i���l� or�. �oie ^V1-23OV-1�� �r� .aacbie �x Roard yrs��i�e� 11}-1%B 3 B08V5G 07/30 08/05 —_' T'rIDAL PREFAI0 AMOURT --> �.-0 TOTAL DUE V8Q CR -------> O.00 7/24 -Geo Nty-Plpt 92.CN O8/O5/97 00O00344O1 I0Z&L P8O9k[0 AM0O87 ---> 92.00 IOI6L DUE VENDOR ------> 0.00 Refnad'Part Deposit 50.0O IOI&� DDE �D8DOO -----> 50.00 FPl5-Cr. Uoi^u Dedoctioos 3,349.75 V8/�5/97 0O-0034472 3,349.75 n�BDOB ----> 0.�O 71 4/15-Saviogs8odJedocto 5v.OV I7AL D",E E INDO8 ----> 5V.00 BaaJ-Si�trCt�D�o�-7/22 �*.00 88/05/97 O000034475 T0I�[ 9G-P0&,000� ---> 'SOX, 010 IO�&� D�D ��8�OR ----> V.OV P&B Comm �tg-7/10 44.0O �O 78L DUE V8QD08 ----> 40.00 Befnn'.d-Park Denc.o-,it 50.00 ?O�&� DUO VENDOR------> 50.O0 Kit�boldOrder-5586O76O4 937.78 TOZH.1 3DO VENDOR ----> 937.78 � lD ,~~ ,"�~" . A��8JKI PR}J.IX�� �6ICD YO.Q��N0. E07 D�SCBl���J8 &N000I D�� C6�K ------------------------------ ------_ ----____ �-aocbise Tau �,.rd `0O1-21 0 -1�� 2 808058 07.30 0&O5 w�,�b i��jer��140869O 50.0A T0TAT .E _aliforuia 3TE 4331-2125 � 8V8O5B C7.�� J8/v5 P�oue 6rc�-E�u�u9rk 54.43 V�0OD -----> 54.49 --------> 54.49 ZD �vc­Rr��eC���tr 26.0 �O7Al �KO �80DO8 --------> 26.18 �I, Califoruia S�O 8-2125 1 808�B 07/30 08�� Pb�ue S�cs-Cit� 8o �iue 173.�9 �OI&� DC8 V�0O8 -------> 173.59 ,reat Westeru '001-4O9O-2120 4 808V5I 017 BeJvlymo- Flyer; 1,35O,OO 08/05/97 000O034484 TOI&L 983P&l0 &KJ�� ---> t,35O.00 TOTAL DDE U8N11D8 ]&� Cbarters Mchart -z�I-4360-5J1V 1 8NKX� 07/30 O8/05 94 �ro��-Ooak*�S�aJ�nm-7/29 592.00 �OIk� �D8 V�HDOR ----> 592.00 �e8ge5, [aorie 2422' -4. 1 90805D 07/30 W/O!5 47,.N) IOTI&L 3D �TI8 OB -------> 47.00 �eimberger Hirsch & 8eimberger '.,5O-4310-6415 %598 6 808O5D O1/C4673 07/30 O8/05 960l,'9B4 CoostructuX;mtSvc-Paotera 2,500.00 4310-6415 06598 4 00O5O 0'/C4673 07/36 V8/05 96011881 Coo�tructu8ymtSr,-Pautera 6\.86 TOTAL 0OO ----> 2.561.86 J VMOR ID. 7 T PATCH FOLIKE/K. H x �-7T -------------------------------- ---------------------------------------------------------------------------------------------- 7 157 I M P' 4? avro IlDeductions A; g T, -a�t Contpib 400, yj A,-, -A 11. eCor, t bc, t)A R I f,) 0 'ji, 4 07/30 `5C 01/6006 Itent 1 aBoss"i - --------- 021M _j C -7 J-41'4 AJ -n j iv 4 1 -------- �13r��� ?&GE 9 J��OR QkXO VM%OR 0. i PR8PA0 ° + m�U 07 P0Q.T%-XO BATCH POLQU/QO. O8TOY/D7E lCGP- &MOUQZ DATE C88CI Zvelyu Itcb u8 4-y��Depst DUE VEXDGR -------> -ND0.O0 'aCk s & 'Key Jackk ~Y01-4 09V-22"Yo 3 8V8V5C V7/3V 08/05 24351 "ash 0raver Degair 46.73 �OTAT DUE VENDOR ------> 46.73 44-idy 2406 1.1-3478 6 80805D V?/3O O8/O5 22679 Rec,eati�u 8efnod 20.00 �OT&C DUO VOKDDR -----> 20.00 -au. Elf, ie8e 0iaoE Al 8 80805C 07/�* O8/05 374�9 8efoud-Park Depo�it 5V.VV TO�AL 17TO `EK0O8 -------> 5V.VV ufeider l8r )01-23N+1O12 1 8O8O5C O7/30 O8/V5 58�678 Ge:Iech8vw-EB 95-79 45O.0O )0i-230V-1V�2 2 80805C 07/30 08/05 586678 SeoIecbDvn-SN 95-79 195.00 70 L DC3 VE0'Er OR ----> 645.O0 Auuie 2*l9 ~V01-3478 2 �D 07/30 08/05 l2�3 Becrea�oio 8efnud 2V.O0 TOTAL DDO VENDOR -----> 20.O0 ..&. Dept UCFire ;01-4421-5402 1 00m 07/30 O8/05 C001O83 7ireProtec1-oSrc5-TV 97/98 7/359.00 ' ____ 70M� DDD VENDOR > 7,359.00 *agne of Ca. Cit1e^ �y�mn �o1-4O1O-��O 1 8O8O5C 07/30 O8/O5 R*gi�trto-Coof-1O/12-�4 1,NN.00 TOTAL DOD VQ8DO8 ----> 1,ow. 0V ~�ybt^a and Associates Leighton �-1OD 3 8O805C 07/30 08/O5 1995 Soils 8,x-�Q ��107 426.45 Al1-�*V'1O12 4 808O5C O7/3V 08/O5 1995 S^ils Rvv-00 96-\4O 517.0O TOTAL 0U8 VENDOR -----> 943.45 HAHE VOM ID. c T BATICK PO.LIK/K. ENTRY: ----------------------- ---- Vov Yiy 1V "m -aw & jl e"=z Iu y -FP' 36-4; - :-7AL VENDOR. -------- 'y 'AK, iTIF&CCI-r-luly 1 08.. 15 -6 1 40 2 808805C ull/t." —C r—j"lly 1 2,34.`0 DUl 'VE-------- IIIIASC ;1 08'05/97 }ln,L1 44 ... Ail - --------- E:ZH,a '7:?ATD A MedAnaR H T 07, 003/'i` PtP 40 A L '.'.TTE VE; 'e d D a Eduard_ 8 07/30 08/05 2�526 Refund 49.0o DUTE VEEDOR -------- 49.00 —Tts -f Diamond Bar 300SC11A JIM 002 15 80805E 07/310 08, CIE, Xi4 Ref ,.,.,i.., -Park Deposit 50.00 TOTAL DUE VENDOR 50.00 i-jalli;ht Press MoonlightF Jijl-45110-21110 2 9-13051' 01/60512 07/30 08/05 97135 Envelopes-BIMMite 133.61 TOTAL ":SUE VENDOR ----5 1'—" . b- I .'EH'rC:R KAYE VT ID. UAT PROMI-NO BATCI 10-I 10. ENny/nI Ray l tfjj.�.1-0 00 -- -100-1 is, Roland 00 fforaR 14 80805E lorm sR BaldyL"hit-ed Way h1tedWay _-._:,al U tary Ass ANA C-Z- —4- 2 jf) 08f,.15 31,09- '3( ) u7l.no 6,-V 1� 07/30 08/'.�5 PRErjAID A AMOUNT DATE E ; "K Refund -Park Deposit 50.-')0 TOTAL DIE VENDOR -------- - Itg-7/10 UIAL lr*ll.'E VENDOR -------- > 40,0`0 4 '1' -! j-PayrollDeductions 55.O!.) -TT VERDI OR --------- 1� L. 7'i T A TUE 555. 00 inkless Thumb Printer —TA 7'!' -E VENDOR M+g-711r% ---------- 4�. 'C. A, -'=E VENDOR ---------- J� A. .... ..-,,.,F ---------- 2 AMOUNT ---- IEK--0`;p- --------- a ri a e .age .I--05 en: VJ1a7 etkr�v ,44;: TOTAL r"REPAID AMOUNT --- 7,919.72 TOTAL DUE VENDOR --------? VENDOR ID. :. ----, t- iO BATE PO.LINS/NC. .!TAL . 'E VEND;A ------ mT. r PFna r-•+ �u ... "e, -P `CC. -. 08/05!97 000000(015 ---------- ------- )') y Jc .–.' i� ?__`�,._: n-:odFy `ir F T, DUE .+EnlvR--------- A; -1 r,a 'aiiey C'.7an- e —c. PVHS 3 1-54;'.3 2 80-805v 011 / -075 "7i'3li ')8,`05 42= _ Ar: ";a 4 _ R05D i1lt,�'75 - -) G O5 .7; .'0 :JUJ .)� .5a 4�.+i ti) -1 )' - � -A;1,3 4 959. 17 TOTAL [)7T7' VENDOR -------- '� -.:.34 84tlfi�`,_� 07/30 �J-_12: - Radio n-P&RTrc ii- { a 70TAL ?UE VENDOR --------- 100.00 _ smpi etirenent "PERS 1- 110-1i'08 i 8W05E 07!:30 08/05 H14 -Retire Contrib-£E 4 0622.57 1000603447 i1-211:'-1008 2 80805E 07/30 08/05 PP14-Retire CW—rib-EA 3,641.: 08i05l97 0ee003*4477 '':,1-409''-0O8,O 1 010ME 07/3t1 l?8!)`Add+1 Cr ', c , ^7 a ri a e .age .I--05 en: VJ1a7 etkr�v ,44;: TOTAL r"REPAID AMOUNT --- 7,919.72 TOTAL DUE VENDOR --------? 1 37 '7 ,.!..­HAME VIM 11). ------ I—NO BATCH NAIR110. EHTIRY -------------------------------- ---------------------------------------------------- K' ­Lv-,�7 -- "a ---------- _ZAR g Q 4 NT "7. -- -------- H 'a T 80 07130 6 07/30 Cj?l;c.. -- --- ----- Reproil-aph 0 08W_q 3495 A E "'IKOF :ter -1 Driver Ins Co. RobDrive 011-2300-1004 1 M)5E '08/05. June-Spe*_- Event Ins !f -3620 1 ml 15 E 07/30 08/05 me- :pecEvent Ins 7071L PREPAID AMOUNT ---- AL 7,TUT VENDOR -------- 970.01(, 0810'_7/97 0006'63447. I d, 0- 08/01'497 0)Q',0C24.17,,) vo CH �IX2� 9[� TB9�.............o3/�5.9? VWOO 0. u��UUI P�Q.I%-HO BATCH 9O,QQO/QO. ENTRY /DUE I��I{F D-SCBIP��D8 A�000J 0A� ----------------------------- _--_--_------___-----__________________--���� 2 80805DO1/6V72 O7B0 O8/05 7785 -IQ &�"'ommSvcsCoord 15.00 70TIAL DDUE VENDOR -----> 15.00 �ao T�aucisco 8ilton S��il�ou 1-4010-�� 3 ��� 0�� 0�� �co��a��oo�'1V/12-14 1.087.FF TOT&[ DITE VENDOR -----> 1,0R7.56 au Saboel Vlly Co�arze SGnC^�erc �C1-4O90-2315 | 8O8�� O7/30 O8/05 97/98-Membersbiy Beuenal 7,500.O0 �VMr DOE VERDOR ----> 7.5(N.00 au Gabriel Yly �ribsue SGVIr��u�e �o1-230O-1O10 �� S*�5� 37/30 08/05 O8S95 [��al PT 97-15 69.12 }�1-4210-2115 6 8�805C O1/��C5 07/3O OS/O5 16530 �ega��d-Dv ipCde-7/2 ��.O0 �'�1-2300-1O1O 14 8V8058 37/30 O8/-5 8895 IFI FL �d-�L 9716 69.12 I�I&C VEND- 8 ------> 408.24 aocbe�, Radioe Sau��er0 �01-23OO-1002 �1 8VS05D D7/3V V8/05 37�16 Refoud-Park 0epo�i� 5�.00 ----0 �OIA� }KO VO, D -------- Wrld Sea0orld -�'�l-4350-53�0 8 8O�0�8 O�/5874 07/�� O8/O5 �a�Cam��zc�rs-7/23 1.309.0V 08/05/97 000003447O TOIk� 98���ID &8OU@I ---> 1,3O9.0V 9UE oE07.OR -----> V.VV Wen %iog2425 /�l-3478 9 808= ' 07/30 08/05 22658 49.00 .` %8T&L 0UE YD.NDCR -----> 49.N) �r �peedy SirSpee8y 4090-2100 7 808V5C 07/J0 08/O5 21430 �am:aatiug Svcs 43.30 IO7&L DUD VENDOR ----.--> 43.3* :�2c'acolar Affairs Syectacsia �0l-4A��213* 2 .30805E01/6�7� O7/30 08/�5 Soygls-SistrCtyOvnt .335.4008/05/97 000O034473 7�T&L PREPAID AMOUNT --> 335.40 TOTAL DUE V8B088 -----� 0.00 54 37 E :7 AN KIR NAM 101KA 1D. A:-I—JqT :'--K,;.TX-HO BATCH ?o.LIxEjA0. iN T R Y -..'-'E Z -7:: :N ------------------------------- -------------------------------------------------------- � (/ (Ii3 - q `� i * FRIFAIL t * AMAT DUE 5E -'K imij! 'i r. s a i rl ...-,c Fd _t_... 37 30 2 170 ?57� 1,6EMC '.'.0/05/?7 ?' To D&M W" n7 ngh swip'! 2 4 euC/0�/?7 77AL — IHPAID A 4 � 776.25 :�,TK D'j'E VENDDR ---------- 01. 501 Viso 010 �, � r -F- C m t 1 e t i) 13.30 2; 10- 1 f".. Ym OF, 05 11-452r4mbhton 518 Way Subway 07/31) Mtg:--,upplies-Pntr-a,.,;rndirkg 75.81 _IAL DUE VENDOR -------- 7F. S I -VidY Iie�j ' X4:;1 07/30 22644 Reareati;-!a Reind 20 NO TOTAL DUE VENDOR -------- ",O.Oo SEQ Experiencs BBQExper 1C 308051 OV30 OW SisterCity-KQ-7122----G9.0O 08i-05197 00jt,,x-:j44,-2 TOTAL PREPAID MOUNT ------ 39. DO 01 TOTAL DUE VENDOR -------- 0.00 -ho,mpsoa Publishing Group 01-4310-1200 3 808O5C 07/30 08/05 oulde-Lawn/pestcntrl 24.30 TOTAL DUE VENDOR -------- > 24.90 ime Out Personnel Svc, Tilleout M-4210-4000 6 808050 01/5%-S 07/30 08105 2328 Temp-Recepnst-v/end 7/6 40.04 :11-4210-4000 8 80805C 0115%8 07/30 08/05 Z353 Temp-Receptast-vlerid 7/16 40.04 TOTAL DUE VENDOR -------- > 80.08 FH_T� Z - U 7 A Z VENDOR 1D. T a. E In— ;+1CBATCH PO.LIMEAC. EXIR�7 AT'W_ I ------------------------ - --------------------------------------------------------------------------------------------------------- -'a:ELY TOTL r:jr L --------- 1 547 -at v q A 7 i AL lul 4— � - - - - - - - - - - - - - - - - - - --- - P J . u ze, 3ki305C 01/6130 07/30 013 eim .: 41-kaf, Afuil Si c 2 808050 071/30 IM _:-frim —i ill Al, V_ JE VENDUR -------- ail v._-1 al C, I v 'Aj July vini-L ---kr FRE PAT- U—Nm ---- TT7.� Z �­ -------- D 'j7 .E -- ' -`- �::y TME: 0604-, , �C8:R �T6��7�� 3����8D.............|�/��97 3KOR B&KD VQW 0. + ° PREi--0D ^ + ACCDNT PRMU-HO B&I%8 9O.LIKUB0. ENTRY /:D8 IiV,:I[E 0OSC8lPTIO0 &MUI DUD cWZ 8oypu 24Q -0i-3478 5 ;:; C;8 0 5 D 08/C,`5 22562 ke7meti� Reiund 39.oc TOTAL DUE VENDOR -------> ?19.0O zaag. Jmmifer. 2401 -101-3478 4 808050 07/130 08/05 22518 Recreation Refund 31.00 TOTAL DUE VENDOR ----> 31.0A ,Ord, Paul Wd9 '1V1-230O-lO02 10 80805O 07/30 O8/05 Befood-Park Deposit 5O,00 TOTAL DOD VENDOR ------> 5O.00 ;right/ Paul Rrig&tP SV1-4090-4000 2 30805C 01/6058 07/30 08/05 Aodio/VisoalSvcs-Jul 480.00 TOTAL 80K VENDOR ----> 480.,00, arier's Florist %ariersylo )01-4095-1200 2 80805E 01/6179 07/30 08/05 Flnrs-SistrCtyOvnt 160.21 08/05/97 0OVVO34474 TOTAL PREPAID 410O8I ---> 160.21 TOTAL 00l VENDOR -----> 0.0O TOTAL PREPAID ---------> 14l,473.64 TOTAL 0O8 --------> 114,495.30 D3I&L REPORT --------> ',� DI 6/L DIR:CT PAY—M.'" er_,;�' 1• imp �'�L..:- �-y -C?j -9 g CITY OF DIAMOND o^m AGENDA REPORT AGENDA NO. Lk) TO: Terrence L. Belanger, City Manager MEETING DATE: August 5, 1997 REPORT DATE: July 30, 1997 FROM: Linda G. Ma nuson, Assistant Finance Director TITLE: Treasurer's Report - June 30, 1997 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of June, 1997. RECOMMENDATION: Review and approve, LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) _ Other: _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes No by the City Attorney? _ 2. Does the report require a majority vote? Yes No 3. Has environmental impact been assessed? _ N/A Yes _ 4. Has the report been reviewed by a Commission? _ N/A _ Yes —No Which Commission? —No 5. Are other departments affected by the report? N/A _ Yes Report discussed with the following affected departments: —No REVIEWED BY: DEPARTMENT HEAD: Terrence L. BelanQ Frank M. Usher Linda G. Magnuson City Manager Deputy City Manager Assistant Finance Director CITY COUNCIL REPORT AGENDA NO MEETING DATE: August 5, 1997 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Treasurer's Statement - June 30, 1997 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the June, 1997 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of June, 1997. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. The City's Deferred Compensation balances which are managed by ICMA are also being reported. The City receives ICMA statements on a quarterly basis. The balances reported are as of June 30, 1997. PREPARED BY: Linda G, Magnuson CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT June 30, 1997 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $316,542.16 PAYROLL ACCOUNT 13,542.76 CHANGE FUND 175.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $330,759.92 US TREASURY Money Market Acct. $800,576.60 TIME CERTIFICATES 0.00 COMMERCIAL PAPER 0.00 LOCAL AGENCY INVESTMENT FD 19,948,195.63 TOTAL INVESTMENTS $20,748,772.23 TOTAL CASH $21,079,532.15 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. In May, 1997, the City's amount of investable surplus exceeded the LAIF limit of $20,000,000. As a result, the City had to invest money in an alternative investment option. While other investments options are being evaluated, these funds have been invested in a US Treasury sweep account through Wells Fargo Bank. These funds are "swept" on a daily basis from the City's bank accounts and invested overnight into an investment pool of US Treasury notes. Interest will be creditied to the City's bank account on a monthly basis. L.A.I.F - Effective Yield for May 1997 5.612% Money Market -Effective Yield for May, 1997 5.025% TRAN F F S I f�IpING `.., .-i .....^' k GENERAL FUND $12,049,023.70 $803,844.80 $815,968.96 ($576,910.84) $11,459,988.70 LIBRARY SERVICES FUND 107,657.23 236.95 107,420.28 TRAFFIC SAFETY FUND 5,010.96 4,446.48 7,194.79 16,652.23 GAS TAX FUND 2,718,734.03 89,009.59 2,807,743.62 TRANSIT TX(PROP A) FD 1,824,434.87 20,232.10 53,048.11 1,791,618.86 TRANSIT TX (PROP C) FD 2,071,539.23 2,071,539.23 INTEGRATED WASTE MGT FD 128,177.52 2,871.59 125,305.93 AIR QUALITY IMPRVMNT FD 106,694.07 14,312.42 18,754.68 102,251.81 TRAILS & BIKEWAYS FD (SB 821) 26,156.40 26,156.40 PARK FEES FUND 379,193.58 182,952.00 562,145.58 S PARKS GRANT (PRP A) FD (9,163.39) (9,163.39) COM DEV BLOCK GRANT FD (48,937.03) 12,357.09 (61,294.12) CITIZENS OPT -PUBLIC SAFETY F 172,674.61 40,425.28 132,249.33 NARCOTICS ASSET SEIZURE FD 0.00 299,823.05 299,823.05 LANDSCAPE DIST #38 FD 308,229.30 19,132.77 289,096.53 LANDSCAPE DIST #39 FD 94,249.41 13,848.80 80,400.61 LANDSCAPE DIST #41 FD 258,576.35 4,942.07 253,634.28 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 143,666.26 92,500.00 232,721.01 3,445.25 SELF INSURANCE FUND 598,948.99 12,545.20 269,893.00 881,387.19 TOTALS $21,073,996.87 $1,219,842.59 $1,214,307.31 $0.00 $21,079,532.15 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $316,542.16 PAYROLL ACCOUNT 13,542.76 CHANGE FUND 175.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $330,759.92 US TREASURY Money Market Acct. $800,576.60 TIME CERTIFICATES 0.00 COMMERCIAL PAPER 0.00 LOCAL AGENCY INVESTMENT FD 19,948,195.63 TOTAL INVESTMENTS $20,748,772.23 TOTAL CASH $21,079,532.15 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. In May, 1997, the City's amount of investable surplus exceeded the LAIF limit of $20,000,000. As a result, the City had to invest money in an alternative investment option. While other investments options are being evaluated, these funds have been invested in a US Treasury sweep account through Wells Fargo Bank. These funds are "swept" on a daily basis from the City's bank accounts and invested overnight into an investment pool of US Treasury notes. Interest will be creditied to the City's bank account on a monthly basis. L.A.I.F - Effective Yield for May 1997 5.612% Money Market -Effective Yield for May, 1997 5.025% CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT June 30, 1997 INVESTMENT: DEFERRED COMPENSATION ACCOUNT (AS OF 06130197) ICMA Retirement Corporation - 457 Plan: AGGRESSIVE OPPORTUNITY FUND 10,587.09 INTERNATIONAL FUND 13,972.23 GROWTH STOCK FUND 92,603.00 BROAD MARKET FUND 20,348.76 EQUITY INCOME FUND 5,202.09 ASSET ALLOCATION FUND 32,970.50 SOCIAL RESPONSIBILITY FUND 0.00 CORE BOND FUND 7,747.66 US TREASURY FUND 8,253.91 CASH MANAGEMENT FUND 1,382.87 PLUS FUND 323,654.55 GUARANTEED FUND 0.00 TRADITIONAL GROWTH 11,520.16 MS CAPITAL APPRECIATION 4,987.33 MS GROWTH & INCOME 5,094.87 TOTAL OF DEPOSITS 538,325.02 Note: These investment options are at the discretion of the employees Due to the complexity of the funds, which are solely handled by ICMA, the City is only reporting the balances available in in the various instruments The reporting period reflects the most current quarter reported by ICMA to the City. TOTAL CASH AND INVESTMENTS $21,617,857.17 All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. Terrence L. Belanger, Treasurer CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 31, 1997 FROM: Terrence L Belanger, City Manager TITLE: NOTICE OF COMPLETION FOR SPORTS FIELD LIGHTING AT PETERSON PARK AND CONTRACT AMENDMENT FOR MACKENZIE ELECTRIC INC. SUMMARY: On March 4, 1997 the City Council awarded the Sports Field Lighting at Peterson Park to MacKenzie Electric Inc. for a total amount of $199,557. The completed work has been determined to be in accordance with the specifications approved by the City. The Plans and Specifications had a bid alternative item for the Pole Standard to change to "spread" footings, if the contractor had any "refusals" due to the rocky conditions at the Park, which occurred during the soils testing. The "spread" footings would have been an additional $4,780 a pole, or a total of $47,800 for all ten poles. Due to the known rocky condition of Peterson Park, MacKenzie Electric Inc. requested permission to utilize a larger auger (driller) for the base footings, in lieu of installing "spread" footings if refusals occurred, If the larger auger had not been utilized, the spread footings would have had to been installed at three (3) locations for a total of $14,340. The larger auger required additional hourly rental fees and transportation costs, The contingency amount was 1 % of the contract amount, $2,000. The requested change order is for a total of $4,305 or 2.15% of the contract. The total contract with change order is $203,862. RECOMMENDATION: It is recommended that the City Council accept the work performed by MacKenzie Electric, Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty-five (35) days after the recordation date and authorize the City Manager to sign the change order of $4,305. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) X Other: Notice of Completion /Changer Order Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been NIA _ Yes —No reviewed by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? NIA Yes —No 4. Has the report been reviewed by a Commission? X Yes —No Which Commission? Parks and Recreation Commission 5. Are other departments affected by the report? X Yes —No Report discussed with the following affected departments: Community Services REVIEW D Y: ti Terrence L. Bela a Kellee A. Fritzal City Manager Assistant to the ity Manager RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO NAME CITY OF DIAMOND BAR STRUT 21660 EAST COPLEY DRIVE, STE. 100 A DiUss CITY &DIAMOND BAR CA 91765-4177 STATE ATTENTION: CITY CLERK I SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is _City of Diamond Bar 3. The full address of the owner is 21660 East Copley Drive Suite 100 Diamond Bar. CA 91765 4. The nature of the interest or estate of the owner is: In fee (If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common arc: NAMES ADDRESSES 6 A work of improvement on the property hereinafter described was completed on July 31, 1997 . The work done was: Soorts Field Lighting at Carlton J. Peterson Park 7. The name of the contractor, if any, for such work of improvement was MacKenzie e E19 c Inc March 4 2997 (If no contractor for work of improvement as a whole, insert"none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows: Installation of Soorts Field Liehtin¢ at Carlton J Peterson Park 9. The street address of said property is 24147 Fast Sylvan Glen Road (If no street address has been officially assigned, insert "none") Dated: Verification for Individual Owner CITY OF DIAMOND BAR Signature of owner or corporate officer of owner named in paragraph 1 or his agent VERIFICATION I, the undersigned, say: I am the City Manager the declarant of the foregoing ("resident of", Manager or, "A partner of', "Owner of', etc.) notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own knowledge. 1 declare under penalty of perjury that the foregoing is true and correct. Executed on 19 _at Diamond Bar California - (Date of signature) (City where signed) (Personal signature of the individual who is sweating that the contentsof the notice of completion are true) CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.: .q TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 30, 1997 FROM: Terrence L. Belanger City Manager TITLE: Diamond Bar Boulevard Underground Utility District No. 2 - Award of Service Request for Construction of Underground Service Cabinets to L.A. County Department of Public Works. SUMMARY: Resolution 93-71 requires the undergrounding of utilities in Utility District No. 2 on Diamond Bar Boulevard Between Goldrush Drive and Temple Avenue. To complete this project, eight locations remain to be converted. Temporary lines are in place and underground service cabinets will be required to be installed for the conversion of these remaining meters. This work is within the scope of the General Services Agreement the City has with L.A. County Department of Public Works. RECOMMENDATION: That the City Council approve the the construction of Underground Service Cabinets to L.A County Department of Public Works in an amount not to exceed $40,000,00. LIST OF ATTACHMENTS: X Staff Report Resolution(s) Agreement(s) EXTERNAL DISTRIBUTION. SUBMITTAL CHECKLIST_ __ Public Hearing Notification Bid Specifications Office) Other : I. Has the resolu01011, ordinance or agreement been reviewed by the City Attorney's 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? NIA Which Commission? 5. Are other departments affected by the report? REVI WEIR BY: A LA Terrence L. Bel Y4 James DeStefano City Manager – Deputy City Manager x Yes No Majority Yes _ No Yes No —Yes x No vi G. Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 5, 1997 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Diamond Bar Boulevard Underground Utility District No. 2 - Approval of Service Request for Construction of Underground Service Cabinets to L.A. County Department of Public Works. ISSUE STATEMENT To comply with Resolution 93-71 providing Cor the undergrounding of utilities in Utility District No. 2. RECOMMENDATION That the City Council approve the construction of Underground Service Cabinets to L.A. County Department of Public Works in an amount not to exceed $40,000.00. FINANCIAL SUMMARY $40,000.00 in Gas Tax funds have been appropriated in this 1997-1998 Fiscal Year Budget for the completion of this project. BACKGROUND/DISCUSSION Resolution 93-71 requires the undergrounding of utilities in Utility District No. 2. To complete this project, eight locations remain to be converted Temporary lines are in place and underground service cabinets will be required to be installed for the conversion of these remaining meters. The remaining meter location and source are listed as follows: Southwest corner of Diamond Bar Blvd. at Highland Valley Meter 953-8 528 1 Caltrans Freeway Lights Meter #53-90401 City of Diamond Bar Traffic Signals South of 60 Fwy overpass on west side of Diamond Bar Blvd. Meter 43-120868 Caltrans Freeway Lights Meter 43-120868 Caltrans Traffic Signals North of 60 Fwy overpass on east side of Diamond Bar Blvd. Unmetered - Caltrans power poles for Freeway Lights (two separate feeds) 500' north of 60 Fwy on east side of Diamond Bar Blvd. Meter 453-88250 Caltrans Freeway Lights Northeast corner of Diamond Bar Blvd. at Sunset Crossing Road Meter 4203-4391 CIN of Diamond Bar Traffic Signals To complete this portion of the project in a timely manner, it is recommended that this work be awarded to L.A. County under the terms of the General Services Agreement. Should this be granted, work should commence by early September and be completed by October. Costs for the construction of these underground service cabinets is approximately $5000.00 each meter; at eight (8) meters = $40,000.00. Prepared By: Rose Man eta CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM To: Mayor and City Councilmembers Via: Terrence L. Belanger, City Manager-i�' From: James DeStefano, Deputy City Man Subject: Resolution No. 97 -XX - A Resolution of he City Council of the City of Diamond Bar Approving fob Twelve Months, Conditional Use Permit No. 96-10, and Development Review No. 96-9 a Request for Co -location of a Telecommunications Facility by Cox Communications and Pacific Bell Mobile Services, Consisting of Three Antennas and Equipment Cabinets at 24401 Darrin Drive, Diamond Bar, California Date: August 5, 1997 On July 15, 1997 the City Council directed the preparation of a resolution approving , for a twelve month period , the placement of a wireless telecommunication facility at 24401 Darrin Drive. The proposed resolution incorporates provisions regarding the temporary nature of the permits, adherence to the most recent development plans, FCC compliance, and bonding to ensure removal of the facility. As the public hearing is closed on this matter, it is recommended that the City Council consider and, if appropriate, adopt the proposed Resolution. attachment TB/JDS:dbm RESOLUTION Nn_ 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING FOR TWELVE MONTHS, CONDITIONAL USE PERMIT NO. 96-10, AND DEVELOPMENT REVIEW NO. 96-9, A REQUEST FOR CO -LOCATION OF A TELECOMMUNICATIONS FACILITY BY COX COMMUNICATIONS AND PACIFIC BELL MOBILE SERVICES, CONSISTING OF THREE ANTENNAS AND EQUIPMENT CABINETS AT 24401 DARRIN DRIVE, DIAMOND BAR, CALIFORNIA A. REC_ I_TAI,S. 1• The property owners, Eric and Robin Stone and the applicants, Cox Calif. PCS, Inc. and Pacific Bell Mobile Services have filed an application for Conditional Use Permit No. 96-10 and Development Review No. 96-9 as described above in the title of this Resolution. Hereinafter in this Resolution, the subject Conditional Use Permit and Development Review shall be referred to as the "Application." 2. On April 18, 1989, the City of Diamond Bar was established as a duly organized municipal corporation of the State of California. Thereafter, the City Council of the City of Diamond Bar adopted its Ordinance No. 14 (1990), thereby adopting the Los Angeles County Code as the ordinances of the City of Diamond Bar. Title 21 and 22 of the Los Angeles County Code contain the Development Code of the County of Los Angeles now currently applicable to development applications, including the subject Application, within the City of Diamond Bar. 3. On June 3, 1997, the City Council of the City of Diamond Bar conducted a duly noticed public hearing on the call for review of the decision of the Planning Commission (PC Resolution 97-6) approving Conditional Use Permit (CUP) 96-10 and Development Review (DR) 96-9 and concluded said public hearing on June 3, 1997. Council continued the call for review to June 17, 1997. On June 17, 1997 Council continued the call for review to July 1, 1997. On July 1, 1997, the Council continued the call for review to July 15, 1997. On July 15, 1997, the Council directed staff to prepare a resolution approving CUP 96- 10 and DR 96-9 for a period of twelve months. B. Resol ,t; on. NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: 1. This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2• The City Council herehv C�Atprm>>-,,.�. +-i,,,L. L�iic NtvJect identiriect above in this n is Categorically Exempt from the requirements oof the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder, pursuant to Section 15303 of Article 19 of Chapter 3 of Division 13 of Title 14 of the California Code of Regulations. 3• The City Council hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, and changes and alterations which have been incorporated into and conditioned upon the proposed project set forth in the application, there is no evidence before this City Council that the project proposed herein will have the potential of an adverse effect on wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. 4. Based on the findings and conclusions set forth herein, the City Council hereby finds as follows: (a) The project relates to a developed parcel, approximately 6.87 acres in size located at 24401 Darrin Drive. (b) The project site has a General Plan land use designation of Low Density Residential (RL). It is within the Single Family Residential (R- 1-10,000) zone. (c) Generally, the following uses surround the project site: to the north is the Pomona Freeway, to the south, east and west is single family residential development. In approximately the center of the project is a separate parcel occupied by a fire station. (d) The proposed project is a request for the co - location of a telecommunications facility by two service providers on a residential property and request for an amendment to Tract Map 42584, removing a restriction from said Map allowing the City to prohibit vehicular ingress and egress to Armitos Place. 2 (e) The PLUPUSeU UU11U1L.l Ulldl UJC IJCL1LLl L. wail 11UL_ be in substantialconflict with the adopted General Plan. The General Plan provides for a variety and mix of land uses and accessory uses necessary for the health, safety, comfort and convenience of the community. The facility's operation offers a service to the community and emergency agencies. Therefore, the proposed facility is consistent with the General Plan and is further authorized as a conditionally permitted use within the R-1- 10,000 zone pursuant to the Planning and Zoning Code, Section 22.20.100. (f) The proposed project will not: (1) Adversely affect the health, peace, comfort or welfare of persons residing in the surrounding area; or (2) Be materially detrimental to the use, enjoyment or valuation of property of other persons located in the vicinity of the site; or (3) Jeopardize, endanger or otherwise constitute a menace to public health, safety or general welfare for the following reasons; The Conditional Use Permit's approval allows for the proposed telecommunications facility's construction. The facility, as conditioned complies with all City Codes and therefore does not jeopardize, endanger or otherwise constitute a menace to the public health, safety or general welfare. Currently, the consensus of the scientific community maintains that the radio frequency radiation emitted and the lower frequency electromagnetic fields associated with this type of facility generally do not produce adverse health effects in humans because they are non -ionizing in nature and normal exposures are controlled so as not to result in thermal effects. As such, the facility will not be detrimental to the use, enjoyment or valuation of property or persons located in the vicinity of the site. (g) The proposed site is adequate in size and shape to accommodate development features prescribed in this approval to integrate the use in the surrounding area. 3 (n) Trie project site is aaequaLely 5etveu: (1) By highways or streets of sufficient width and improved as necessary to carry the kind and quantity of traffic such use would generate; and (2) By other public or private service facilities as are required. The project site is served by Armitos Place. However, the project site, which is Lot 51 of Tract Map 42584, contains a map restriction which gives the City the authority to restrict ingress and egress to Armitos Place. It has been determined that vehicular access to the site is not necessary and that maintenance trucks can utilize on -street parking. The facility does not significantly increase vehicular traffic to and from the site. It requires only a few routine maintenance checks with one vehicle during a one year period. Additionally, electrical and telephone service to be utilized by the facility already exists at the site. (i) The proposed project is found to be in compliance with Development Review Ordinance No. 5 (1990). (j) The architectural design of this project is compatible with the character of the surrounding neighborhood and will maintain the harmonious, orderly and attractive development contemplated by Chapter 22.72 of Development Review Ordinance No. S. At their highest elevation, the three antennas will be two feet below the elevation of the top of the slope adjacent to the level pad area as shown on the approved site plans and will not be visible when viewed from the street. Additionally, berming and additional landscaping will further screen and enhance the appearance of the project site so that it will be compatible with the neighborhood. Additionally, the antennas will be painted to match the existing landscaping and topography and additional landscaping will be added to create a naturalized grove on the slope. The equipment cabinets will be screened with a block wall painted to match the surroundings and screened with landscaping. �n7 ziic Ul-�Iyii v£ tlhic5 project. will Provide a desirable environment for its occupants and visiting public as well as its neighbors through good aesthetic use of materials, texture and color that will remain aesthetically appealing and will retain a reasonably adequate level of maintenance. (1) The proposed removal of the map restriction is not of significant benefit to the City. As part of the project proposal, the applicant has requested removal of a map restriction from Tract Map 42584 which gives the City the authority to restrict vehicle ingress and ingress to Armitos Place. Removing this restriction will only benefit the project applicants and will provide no benefit to the City as a whole, since vehicular access to this site from Armitos Place is not needed for the improvement of traffic or circulation within the area. Therefore, the action for approval of this project does not include the removal of the map restriction from Lot 51 of Tract Map 42584. 5. Based on the findings and conclusions set forth above, the City Council hereby approves the Application subject to the following conditions: (a) The project shall substantially conform to development plans dated June 12, 1997 and landscape plans dated July 10, 1997, collectively labeled as Exhibit "A" as modified and approved by the City Council. (b) The site shall be maintained permanently in a condition which is free of debris both during and after the construction, addition, or implementation of the entitlement granted herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor utilized has obtained permits from the City of Diamond Bar to provide such services. (c) The applicant shall comply with all Federal, State and City regulations. 5 (d) This grant is valid for a period of one year and shall expire on August 6, 1998. No further extension shall be granted unless the applicants submit an application for an extension no less than 45 days prior to the expiration and the extension is approved by the Planning Commission following a duly noticed public hearing. (e) This grant shall not be effective for any purpose until the applicants have posted, at the office of Development Services, a bond, letter of credit or other security in a form approved by the City Attorney, in the amount of $10,000, to guarantee the removal of the facility and the restoration of the site to a condition acceptable to the Deputy City Manager. Said bond or letter of credit or other security shall be released to the applicants upon removal of the facility and restoration of the site to a condition acceptable to the Planning Division. (f) This grant shall not be effective for any purpose until the property owners and applicants have filed, within fifteen (15) days of approval of this grant, at the office of City Clerk, their Affidavit of Acceptance stating that they are aware of and agree to all conditions of this grant. Further, this grant shall not be effective until the applicants pay any remaining City processing fees. (g) If the Department of Fish and Game determines that Fish and Game Code Section 711.4 applies to the approval of this project, then the applicant shall remit to the City, within five days of this grant's approval, a cashier's check, payable to the County of Los Angeles, of $25.00 for a documentary handling fee in connection with Fish and Game Code requirements. Furthermore, if this project is not exempt from a filing fee imposed because the project has more than a de minimis impact on fish and wildlife, the applicant shall also pay to the Department of Fish and Game any such fee and any fine which the Department determines to be owed. 0 (h) Pfor 4--o lc-- 7. ;,-I--. a-; m.4- i -h - telecommunications facility, the applicant shall submit a radio frequency radiation (RFR) field measurement study to the Planning Division for review and approval which verifies compliance with FCC emission standards. The study shall be accompanied by a report describing compliance with these standards in language that can be understood by a lay person. Any costs associated with the City's review of the study shall be borne by the applicant. (i) Six months from the date of project approval and any extension thereof, the applicants shall submit a certification attested to by a licensed engineer expert in the field of RF emissions, that the facilities are and have been operated within the then current applicable FCC standards for RF emissions. Any costs resulting from the city's review of this certification shall be borne by the applicants. (j) If the wireless telecommunications facility approved by this resolution is operated or maintained in violation of FCC standards, said facility shall be subject to permit revocation by the City Council. (k) In the event of any future maintenance problems, abandonment of use, expiration of permit approval or changes in technology which render the above mentioned facility and screening structure obsolete, the applicant shall, upon notification by the City of Diamond Bar, repair, replace or remove the screening structure and/or facility within 30 days. (1) Prior to permit issuance, the applicants shall submit final landscaping/fencing and irrigation plans to the Planning Division for review and approval. Landscaping, incorporating the earth removed from the equipment cabinet/pad area, shall be provided on the flat pad area in quantities sufficient to enhance the appearance of the project site when viewed from the street, creating a neighborhood amenity as determined by the Planning Division. The equipment cabinets shall be completely enclosed by a block wall or other opaque fencing materials as approved by the Planning 7 Di v i iuii, paiii LCU l,v i.,i��IU ,nom LIQ Li= surrounding terrain and landscaping. Landscaping shall be provided adjacent to the walls, in quantities and heights sufficient to soften the appearance of the wall and provide additional screening. Trees, shall also be provided between and surrounding the antennas and shall be planted in an arrangement representing a naturalized grove of trees. Plant materials shall emphasize drought - tolerant materials and/or native species in the following sizes and types: trees; 24 inch box, 20%, 15 gallon, 80%: shrubs; 5 gallon 70%, 1 gallon (herbaceous only) 30% In order to guarantee the continuing health and maintenance of the landscaping the applicant shall provide a statement of surety in the form of cash, performance bond or certificate of deposit equal to 1000 of the total value of all plant materials, irrigation and installation costs which shall be posted with the City for a one year period. All landscaping shall be installed prior to final project inspection. Upon removal of said facility, the landscaping on the project site shall be maintained in perpetuity by the property owners. (m) Plans shall conform to State and Local Building Codes (i.e. 1994 editions of the Uniform Building Code, Plumbing Code, Mechanical Code, and 1993 edition of the National Electrical Code) as well as the State Energy Code. (n) Proposed antennas shall be engineered to meet wind loads of 80 m.p.h. with an exposure of 11 C If (o) All cables or electrical conduits from the BTS cabinet or any vault, shall be installed underground. Any new or additional electrical service associated with this project shall be installed underground. (p) Prior to permit issuance grading plans showing all cut and fill quantities and drainage plans shall be submitted to the Public Works Division for review and approval. The City Clerk is hereby directed to: (a) Ccrti£y to U.- —2-f L -L— vL Ll..L ... -.-I (b) Forthwith transmit a certified copy of this Resolution to, Eric and Robin Stone, 24401 Darrin Drive, Diamond Bar CA, 91765, Cox California, PCS, Inc. 2381 Morse Avenue, Irvine, CA 92714 and Pacific Bell Mobile Services, 5959 W. Century Boulevard, Los Angeles, CA 90045. APPROVED AND ADOPTED THIS 5TH DAY OF AUGUST 1997 BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. BY: MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was duly introduced, at a regular meeting of the City Council of the City of Diamond Bar held on the � day of August 1997, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar 0 CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. (-� f �' TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 22, 1997 FROM: Terrence L. Belanger, City Manager TITLE: ADDENDUM TO AGREEMENT FOR USE OF FACILITIES WITH POMONA UNIFIED SCHOOL DISTRICT SUMMARY: On October 4, 1994, the City entered into an Agreement For Use of Facilities with Pomona Unified School District. The Agreement sets forth the City's use of school facilities located in Diamond Bar. The football field located at Lorbeer Middle School is heavily used by local organizations, including Pop Werner Football, AYSO and Adult Soccer Leagues. The City and School District reviewed the community's use and needed improvements at Lorbeer Middle School. In an effort to create better utilization of fields, the lighting of the football field is listed in the City's 1997-98 Capital Improvement Program. The City determined that the Lorbeer Lighting Project is of public benefit to the City and community. The Addendum allows the City to construct capital improvements at Lorbeer and sets the priorities for use of the lighted facilities. The value of the lighting will be applied to the amount due for facilities used by the City on a pro -rated basis. The Addendum was approved by the Pomona Unified School District Board of Education on June 17, 1997. (cont.) RECOMMENDATION: It is recommended that the City Council approve the Addendum to Agreement for Use of Facilities and the amendment to Attachment I of the Agreement. LIST OF ATTACHMENTS: X Staff Report Resolution(s) _ Ordinance(s) X Agreement(s) EXTERNAL DISTRIBUTION: Public Hearing Notification Bid Specification (on file in Clerk's office) Other: City SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? X Yes —No 3. Has environmental impact been assessed? N/A Yes —No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? Parks and Recreation Commission 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Community Services REVIEWED BY: Terrence L. Belang City Manager 2 eeA& !�E_ Kellee A. Fritzal Assistant to the City Manager SUMMARY: (cont.) The Agreement for Use of Facilities Section B (11) allows as an alternative to cash reimbursement for use of facilities, the City may contribute to Pomona Unified School District such capital improvements. The value of any contributions will be applied to the amount due for facilities used by the City on a pro -rated basis. The Agreement for Use of Facilities includes Attachment I which lists the school facilities that are intended to be available for the City's use. With the construction of Diamond Ranch High School, Attachment I needs to be updated. Diamond Ranch High School has been added to the list of available facilities. On July 7, 1997, the Parks and Recreation Commission reviewed the Addendum and recommended its approval to the City Council. If the City Council approves the Addendum, a Request for Proposal for design of lights will be distributed. A neighborhood meeting will be conducted regarding the lighting project. Attachment ADDENDUM TO .AGREEMENT FOR USE OF FACILITIES THIS ADDENDUM to the existing Agreement For Use Of Facilities is entered into this Seventeenth Day of June 1997, by and between the CITY OF DIAMOND BAR, a public entity, hereinafter referred to as "City," and the POMONA UNIFIED SCHOOL DISTRICT, a school district organized and existing under the laws of the State of California, hereinafter referred to as "Pomona Unified." I. Site Improvement at Lorbeer Middle School The Pomona Unified acknowleges as a public benefit to the community the capital improvement lighting project at the Lorbeer Middle School football field, funded in its entirety by the "City", and according to the terms of the existing agreement. II. Priority for Use of School Facilities Located in Diamond Bar Priority for use of school facilities located in the City of Diamond Bar would be as follows: I . Pomona Unified sponsored activities; 2. City sponsored activities; 3. Diamond Bar community-based, youth, non-profit organizations; 4. Diamond Bar community-based, adult, non-profit organizations; 5. All other Diamond Bar organizations; 6. Non -Diamond Bar youth, non-profit organizations; 7. Non -Diamond Bar adult, non-profit organizations; and 8. All other non -Diamond Bar organizations. (continued) City of Diamond Bar Facilities Usage Addendum Page 2 This Addendum to the existing Agreement for Use of Facilities has been approved and authorized to be executed by: Action of the Governing Board of Pomona Unified taken at its meeting of June 17, 1997; Action of the Diamond Bar City Council taken at its meeting of June 17, 1997 and executed on the date set forth below. ZA ST: o President Date: Approved as to form: General Counsel ATTEST: Mayor Date: Approved as to form: City Attorney Po o a U ified chool District Superintendent Date: Date: City of Diamond Bar City Manager Date: Date: AGREEMENT FOR USE OF FACILITIES THIS AGREEMENT is entered into this Fourth day of October, 1994, by and betweenthe CITYOF DIAMOND BAR, a public entity, hereinafter referred to as "City," and the POMONA U,NMED SCHOOL DISTRICT, a school district oro State of California, hereinafter referred to as "Pomonaanized �d existing under the laws of the RECITALS Whereas, Sections 10900 et seq. and 4004.0 et seq, of the Education Code of the State of California authorize and empower cities, counties, and school districts to cooperate with each other to organizing, promoting and, conducting programs of community recreation; and Whereas. City and Pomona Unified desire to establish a basis for the cooperative development and use of their respective recreational and educational facilities located in the community; and Whereas, it is in the public- interest that the recreational and educational facilities located within the City of Diamond Bar are put to their fullest possible use. NOW, THEREFORE, Pomona Unified and City hereby agree and covenant as follows: A. Principles: 1. City and Pomona Unified may cooperatively plan in the development, use, and maintenance of certain school and recreation areas, facilities, and buildings, hereinafter refereed to as "facilities" to ensure their maximum joint -use for the benefit of the residents of City and Pomona Unified. 2. This agreement covers general r cooperative program for the City and Pomona requirements needed to effectively implement the overall and maintenance of specific facilities may be accomplished bbAgreementsung ec development use facility as currently referenced in �,ttachm p Yreflect tfut executed for each such conditions of such a , or as amended to reflect future improvements. Tne agreement become a part of this facilities use agreement, and are subject to the general requirements specified herein. 3. Representatives of the City and Pomona Unified shall confer regularly with regard to the development, use and maintenance of the facilities referenced in Attachment I, to insure their maximum acceptable community use, The Superintendent of Pomona Unified and the City Manager of City are hereby authorized and directed by the respective parties to develop necessary schedules and details in the connection with the operation and use of the facilities for communiry recreation purposes, which schedules and details shall be consistent with the purpose stated herein. B• Use of Facilities: 1. Pomona Unified agrees to grant to the City, upon application, the use of any facilities located within the boundaries of the City of Diamond Bar which are owned by Pomona Unified. which the City may require in connection with its community the use of such facilities for community recrecreation programs, provided that reation purposes shall not interfere with its use by Pomona Unified for public school purposes, as defined by Pomona Unified, or constitute a' violation of provisions of the California Education Code or Title V of the Administrative Code of the State of California. 2. Due to the advanced planning necessary for community recreation programs, the Cit<, agrees to submit requests for its recreation activates to the designated Pomona Unified staff member on a quarterly basis, no less than 30 days in advance of the first date of use for that quaver, with the exception of activities planned for the Fall season of any year. Requests for activities planned for the Fall season must be submitted no later than Ntav 31 of that e Submission of a schedule in no wav confers or implies the approval of that schedule. ar. 3. The use of school sites or facilities pursuant to this agreement shall be Pranced the existing rules and regulations of the respective owners of the facilities, except to this agreementconflicts with existing subject to rules. D rules, in which case this agreement willsupersede ethoseere 4. The Superintendent of Pomona Unified and the Cit Manager responsibility for establishing schedules for facilities use to the appropriate members of the respective staffs. ,ate the u• 5• Permits authorizing use of facilities owned by Pomona Unified to the Ci shall considered official and fall under the terms of this agreement only when signed by the hall the school site requested and the Assistant Superintendent of Fiscal and Facilities Man all representing Pomona Unified, or their designated representatives, opal of agement, 6. During use of facilities owned by Pomona Unified, pursuant to this agreement h shall furnish qualified personnel deemed necessary by Pomona Unified for the Proper c supervision of the activitye City taking place at the time. P P conduct and 7. Subsequent to the City's use of any facilities owned by Pomona Unified, pursuant to this agreement, the City shall repair, or cause to be repaired, or shall reimburse Pomona for the cost of repairing damage to said facilities occurring during he than that attributed to ordinaryUnified and reasonable use. g Period of such use, other 8. Except as may be otherwise provided for by existing agreement referenced in Il, City agrees to reimburse Pomona Unified, pursuant to Section B, Pomona Unified in relation to or arising out of use of the City's use of stili I I and 12, for 9. Reimbursement to Pomona Unified, for the City's use of facilities owned by Pomona Unified, will be based on the current Pomona Unified facility use fee schedule Classification of Users Matrix, AttachmP.,. n and Section 40040_40058 of the California Education Code, hshall be in compliance with and based on Policy/Administrative Regulation 1330, in force at the time he urse occu slfied's Board 10. Pomona Unified shall prepare an estimate of fees upon invoice to the City for, the cost of facilities use occuirin during request by City, and submit an (60) days of the semester's completion. The Ci agreesg �g he current semester, within sixty days of receiving an invoice for those amounts due.ny hanges in the amount due for a semestt occurring as a result of a change in use after he preparation of the y amounts due within six er invoice for the subsequent semester. Invoice will be corrected on the 11. As an alternative to cash reimbursement for use of facilities, the City may contribute Pomona Unified such capital improvements, equipment, materials, or supplies, as Pomona Unified, in its discretion deems appropriate and useful. The value of any contribution w' to applied to the amount due for facilities use by the City on a pro-raced basis according to the l be proportion of expected use by each party, such proportions to be agreed on prior to the acceptance of any contributions. It is agreed that the value of a contribution shall be equal to the actual cost of the contribution. If the value of contributions made by the City in any one fiscal year exceeds the total amount due from City for use of facilities for the same year, the excess amount may be applied towards payment for use of facilities for subsequent years and shall be treated as a Prepaid Rent. At the written request of City, the value of any contribution may be applied to the amount due to Pomona Unified by a third party. C. Indemnification: 1. The City agrees to protect, defend, indemnify, save, and hold harmless Pomona Unified, its governing body, the individual members thereof, and all officers, agents, emplovees and representatives free and harmless from any and all liability, Ioss, damage, cost, or expense arising out of any liability or claim of liability for personal injury, bodily in, to persons, contractual liability and damage o property sustained or claimed to have been sustained arising out of activities of the City or those of any of its officers, agents, or employees, whether such as is authorized by this Agreement or not: and the City shall pay for any and all emi damage to the property of Pomona Unified, or loss or theft of such property, done or caused by such persons. Pomona Unified assumes no responsibility whatsoever for any property placed on the prses. The City further agrees to waive all rights of subrogation against Pomona Unified. The provisions of this article do not apply to any damage or loss caused solely by the negligence of Pomona Unified is any of its agents or employees.or The Pomona Unified shall indemnify and hold harmless the City, and its officers, agents, servants. and employees, from any and all claims, demands, actions, causes of action, damages or liability for injury to or death of persons, or for damage to facility, resulting from or arising out of any act or omissions of Pomona Unified or its officers, agents, servants or employees in the exercise of any right or privilege granted to the Pomona Unified pursuant to this agreement. D. Insurance: 1. City shall, at its own cost and expense, procure and maintain during the entire period of use of the premises and facilides comprehensive general liability insurance issued by a qualified insurer licensed to do business in the State of California or a self-insured program, acceptable to Pomona Unified, with a combined single limit of not less that $1,000, nce. Such insurance shall name Pomona Unified, its board of trustees, the individual membethereof, and all other agents, employees, and representatives additional insured. It is understood that City's liability is not limited to the City's policy limits. City understands that this provision is a material term of the permit for use of the premises and facilities. In the event City fails to perform in accordance with the preceding paragraph, or otherwise shall be entitled to recover all legal fees, costs, and other expenses incident to breaches any other provisions of the permit for use of the premises and facilities, Pomona Un led securing performance or incurred as a consequence of nonperformance. E. Use of Equipment 1. Pomona Unified may, upon request, grant to the City the use of any equipment owned by Pomona Unified which the City may require for community recreation purposes, provided that the use of such equipment for community recreation purposes shall not interfere with its use by Pomona Unified for public school purposes, as defined by Pomona Unified, or constitute a violation of provisions of the California Education Code or Title V of the Administrative Code of the State of California. 2. City agrees that in the event of a request for the use of any equipment belonging to Pomona Unified, Pomona Unified shall charge rent for such use, unless rent is waived at the time of the request. All rental rates shall'be established prior to the use of equipment and shall be based on the amortized value of the equipment used Rent waivers shall be in writing and shall specify the equipment and the date(s) of use for which the rent is waived. 3. The party using equipment of the other, pursuant to this agreement, shall repair, or cause to be repaired, or shall reimburse the owner for the cost of repairing damage to said equipment occurring during the period of such use, other than that attributed to ordinary and reasonable use. F. Planning: 1. It is contemplated that the respective staffs of the City and Pomona Unified may perform minor and short term planning work for the other pertaining to the use of facilities conducted pursuant to this agreement. G. Maintenance: 1. Facilities shall be adequately maintained by Pomona Unified to ensure the appearance, longevity, and the proper and safe conditions for maximum use of each facility. 2. Joint maintenance of facilities should not be practiced except in emergency situations and specialized cases as may be specified by an amendment to this agreement. H. Terms of Agreement: I. This agreement shall become operative on the date signad and shall -re tpa' in effect until terminated. Either party may terminate this agreement at any time upon onebundred•and eighty (180) days written notice to the other party. I. Amendment and Modification of Agreement: 1. If either party sees a need for modification of this agreement for financial or other reasons, they may initiate amendment proceedings of this Agreement at any time, with thirty (30) days written notice. 2. Should either party, during the term of this Agreement, determine that it is necessary and in the best interests of the public purposes which it is authorized and empowered to carry out, to terrine, in the manner prescribed by this agreement, the community recreation use of any or all of the facilities listed in Attachment I, upon such termination all improvements installed or constructed on said facility shall be left in place. 3. If at the termination of this agreement Pomona Unified has a liability in the form of prepaid rents received from City, the amount of such prepaid rents may, at the mutual agreement of the both parties, be contributed towards the payment of use fees arising out of subsequent Facility Use Agreements. Alternatively, City may designate that such amounts be contributed to a third party for the payment of use fees owed by or prepayment of future use fees for said third party. I Communications: 1. Any notice, demand, request, consent, approval, designation, or other communication which either party is required or desires to give or make or communicate to the other Parry shall be in writing and shall be personally delivered or sent by registered or certified mail, postage prepaid, return receipt requested, at the following addresses: City: City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, CA 91765 Attention: City Manager Pomona Unified: Pomona Unified School District 800 S. Garey Ave. Pomona, CA 91769 Attention:. Superintendent This Agreement has been approved and authorized to be executed by: Action of the Governin Board of Pomona Unified taken at its meeting of August 16, 1994; Action of the Diamond Bar g City Council taken at its meeting of fib,,, , forth below. , 1994 and executed on the date set ATTEST 1y Date: APProved as to form: City Attorney P0 1mefl Unified School District Chief Operating Officer Dace: LL�6��� i Citi jof DiamonB YI/ tty Manager Date: �- 7 �q Date: Pomona Umtied School Distnc: - = Use of Facilities PRESENT Tenant User AR 1330 (d) Tie A -_O r Onal Haas Fee Schedule for Use of Facilities Time B -Non Oper,nor,al Hca (Fees shown are per hour of use.) Roomt-Area Reda € ast abela-ON J.... Direct Costs 7rrtr4 T Fair Rental Value ?"urieB : Timr�i Tt,neBi: imeA T-tmtB to Aooc $12.00 5 12.+ Labor JS 24.00 5 24.00 + Labor Labor S15.00 S15.0):0+ Labor $ 30.00 S 30.00 + Labor Labor $15.00 $15.00 + Labor > . S 30.00 $ 30.00 +Labor Labor $20.00 520.00 + Labor S 40.00 S 40.00 + Labor Labor $20.00 $20.00 + Labor S 40.00 $40.00 +Labor 00 1 $25.00 + Labor S 50.00 I $ 50.00 + Labor - - w.w 5100.00 + Labor Labor $20.00 $20.00 +Labor $40.00 $40.00 +Labor NC* 0 $15.00• I S15.00* 1 S 30.00* I S 30.00* Labor SIO -00 I S I0.00 + Labor S 20.00 I S 20.00 + Labor *Field/parking lot rental fee doa not include labor, however, if the fields am left in an unsanitary condition, labor may be required and the Tenant User would be invoiced for field cleanup. It is in the best interests of the Tenant Uses Faciltiy Use Notes to leave the area litter free. *The District reserves the right to charge the Tenant User for labor (e.g., custodial, security,etc, deemed nec essa Services to ensure the preservation and protection of any school district facilities, )�' by Business Prices of interior rooms (e.g.. Classroom, Multipurpose Room, Library, etc.) include access to restroom(s). -Field & Parking Lot areas do not include restrooms. *Field fees are for a season of approximately three months. -Set up and tear down/cleanup fees would be in addition to the hourly use fee, on fields or inside buildings, where deemed necessary. -Multiple Room Discount: If more than five classrooms are used at a time, a 50% discount is available for additional rooms. -Additional Equipment (e.g., microphones, VCR/I'V, scoreboard, computers, etc.) may be rented in conjunction with facility usage and may require additional technical labor to support the usage. -Time B requires two-hour minimum use. Regulation POMONA UNIFIED SCHOOL DISTRICT approved: 11/17/87 revised: Pomona, California 14 . La n-Faciliree s I s I O N ap 3 • 4 =� o Z V � y1 � V o �! v 1 � r v = o C 3 Z y �• C` i H> Z. D w I > � CL w � � 73 U73U 0 y o o o•Q o' a, a O rl M v z O i � O N ap 3 • 4 =� o uyszw E 2 N =� o V o �! v ul,� v = o C L y �• C` H> Z. D w ZLL > � CL 2 N o 6. v = o C L y �• C` .7 y V 44 � CL 0 y 2 Attachment I Agreement for Use of Facilities between Pomona Unified School District and the City of Diamond Bar As per Section A, articles 2 and 3, of the above named agreement, the recreation areas and facilities at the locations named below, are intended to be available, except as noted use by City, according to the conditions set forth in said'a • bu�ldangs, community recreation Program: greement, for the conduct of below, for P gram: Armstrong Elementary School 22750 Beaverhead Drive Diamond Bar, CA 91765 Diamond Point Elementary School 24150 Sunset Crossing Road Diamond Bar, CA 91765 Golden Springs Elementary School 245 South Ballena Drive Diamond Bar, CA 91765 Lor6eer Middle School 501 Diamond Bar Blvd. Diamond Bar, CA 91765 Pantera Elementary School Diamond Bar, CA 91765 Diamond Ranch High School Diamond Bar, CA 91765 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. L TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 31, 1997 FROM: Terrence L. Belanger, City Manager TITLE: CONTRACT AMENDMENT WITH CATHCART/BEGIN ASSOCIATES SUMMARY: On July 30, 1996 the City Council awarded a Professional Services Agreement with Cathcart/Begin for design services for the Athletic Field Lighting and Drainage/Irrigation Projects at Peterson Park, The contract was for $36,860 for both projects. The contract did not include allowance for reimbursable expenses or additional required services. Therefore, the contract needs to be amended to include reimbursable expenditures and additional field service, if required, during the Irrigation/Drainage Project. The request is for $1,200 for reimbursable expenditures and $1,500 for additional services, such as design changes, additional field surveying, or site meetings. The total contract would be $39,560. The Athletic Field Lighting Project has been completed. The irrigation/drainage project is scheduled to be constructed by Spring, 1998. RECOMMENDATION: It is recommended that the City Council approve the contract amendment with Cathcart/Begin of $2,700 for a total contract of $39,560. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) X Other: Change Order _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been NIA _ Yes —No reviewed by the City Attorney? 2. Does the report require a majority vote? X Yes —No 3. Has environmental impact been assessed? N/A Yes —No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Community Services REVIEWED BY: T�111 _"el;l Terrence L. Bela#r Kellee A. Fri City Manager Assistant to Ke City Manager MIT OF Drawn ,IW Land= or rume WORM 210 a. Copley Dsivo, suite i!0 YefaA MM, Cw 11745-4177 CHANGE ORDER NO. 1 DATE 8/5/97 ORIGINATED BY x21F Mt=���l-ss��aa�w�S6xwa�gf�Nits�s�'-ter-= TNI$ t ORM IS APPLICABLE TO: PROJECT NO. COVTRACTOA Cathcart/Begin Asso PROJECT TYTLE 136 S. Gla:ssll Street Drainage; Lighting Design st 6, 1996 Orange CA 92666 TOTA, Of CONTRACT PRIOR TO NOTICE Tb PROCEEDAuq SCHEDULED COMFLETIOM{DATE THX5 CMMZ ORDER $$36,860. e CONTRACTOR IS AUMM SED TO PPM THE FOLLOWING CM11GES s _ Reimburs ti inn Extra Service/Contloency $1,500 THE AMMM OF THs CO CT WILL DM INCRZAM/UMAUM BY TRZ SVM OF $2.700. - 4" ...r. THE CONTRACT PERIOD • ILL BE CONTRACT TOTAL INCL. THIS CHANGED DATB DIPS CFJWGZ ORDER APPR0M BT DA"y ta•ZXWD NT I MANAGBR � PROJECT '�3f �_� - Y� T7 CONC'1 s CITY EMOINSER T7 KWAGIM ciates CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. �- TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 28,1997 FROM: Terrence L. Belanger, City Manager TITLE: Approval of Amendment No. 3 to the Consulting Services Agreement with J. Michael Huls, R.E.A., for Environmental Management Services SUMMARY: The City of Diamond Bar has heretofore retained the services of a consulting firm with experience in solid waste planning and integrated environmental management program implementation. The City's agreement with this firm, J. Michael Huls, R.E.A., will expire on August 15, 1997. Consequently, the City has prepared to extend the contract for one year. RECOMMENDATION: It is recommended that the City Council (1) find that it is in the City's best interest to extend the existing contract rather than request bids for the services and (2) approve and authorize the Mayor to execute the Amendment No. 3 with J. Michael Huls, R.E.A., in an amount not -to -exceed $40,000 for services relating to the administration of the City's solid waste permit system, the coordination of AB 939 and program activities, and the implementation of the NPDES permit requirements. LIST OF ATTACHMENTS: X Staff Report _ Resolution _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specifications X Other: Amendment#3, J. Michael Huls Proposal 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 415 vote? Majority 3. Has environmental impact been assessed? N/A —Yes —No 4. Has the report been reviewed by a Commission? N/A —Yes —No Which Commission? 5. Are other departments affected by the report? N/A —Yes —No Resort discussed with the following affected departments: REVIEWED BY: Terrhnce L. B City Manager James DeStefano Deputy City Manager X_� Dawd G. Liu Deputy Director of Public Works CITY COUNCIL REPORT Agenda No. MEETING: August 5, 1997 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Approval of Amendment No. 3 to the Consulting Services Agreement with J. Michael Huls, R.E.A., for Environmental Management Services ISSUE STATEMENT: The City of Diamond Bar has heretofore retained the services of a consulting firm with experience in solid waste planning and integrated environmental management program implementation. The City's agreement with this firm, J. Michael Huls, R.E.A., will expire on August 15, 1997. Consequently, the City has prepared to extend the contract for one year. RECOMMENDATION: It is recommended that the City Council (1) find that it is in the City's best interest to extend the existing contract rather than request bids for services and (2) approve and authorize the Mayor to execute the Contract Amendment No. 3 with J. Michael Huls, R.E.A. in an amount not -to -exceed $40,000 for services relating to the administration of the City's solid waste permit system, the coordination of AB 939 and program activities, and the implementation of the NPDES permit requirements. FINANCIAL SUND ARY: The City has budgeted $36,000.00 (Integrated Waste Management Fund) and $25,000 General Fund in Fiscal Year 1997-98 for environmental management services. BACKGROUND/DISCUSSION: Since August 15, 1995, the City has retained the services of J. Michael Huls, R.E.A. (JMH), a local consulting firm with experience in integrated environmental management planning and program implementation, to act as the City's Integrated Environmental Management Coordinator. In addition to providing general staff support, JMH has been actively engaged in the day-to-day administration of the City's solid waste and recycling permit system and the implementation of a series of integrated waste management programs including public outreach/education, backyard composting, multi -family recycling, representative waste evaluation and technical assistance to J. MICHAEL HULS-AMENDMENT #3 August 5, 1997 Page 2 commercial generators, and comprehensive used motor oil collection and recycling programs. JMH has also prepared several important reports and studies including quarterly diversion reports, annual compliance reports and an independent assessment of the City's solid waste permit system. The present professional services agreement expires August 15, 1997. The City has requested JMH to provide its proposal to continue the aforementioned program for purposes of continuity/consistency and to assist the City with the implementation of the National Pollutant Discharge Elimination System (NPDES) Permit requirements. The scope of work to be performed by JMH is broken down into six (6) primary areas of responsibility and includes, but is not limited to the following activities: 1. Assist City staff with the administration of the City's solid waste and recycling permit systems. Review and evaluate permit applications and related documents for completeness and compliance with City requirements and standards for solid waste collection, transportation, and disposal. Conduct periodic compliance inspections at sources of waste generation and at the hauler(s) location(s) to assure compliance. 2. Facilitate collaborative implementation of programs identified by the City's Source Reduction and Recycling Element (SRRE) and engender the support and compliance of the City's permitted waste haulers and recyclers. 3. Serve as the City's primary liaison to the community, local businesses and service organizations, the California Integrated Waste Management Board, and other public agencies with respect to the administration of the City's integrated environmental management programs. 4. Evaluate and recommend modifications to the existing ordinances/resolutions to keep the permitting system current and viable. 5. Perform any other duties or services as indicated in the Consulting Service Agreement and any subsequent contractual arrangement between the City and the selected consultant. Prepare a 4th Cycle Used Oil Opportunity Grant J. MICHAEL HULS-AMENDMENT #3 August 5, 1997 Page 3 2. Implement the City's 5th Cycle Used Oil Block Grant 3. Administer the 5th Cycle Block Grant 1. HHW events' coordination. 2. Prepare and submit HHW reports. 3. Prepare a HHW grant application. 1. Modify and implement the City's public education and outreach program. 2. Facilitate coordination of recycling and outreach programs through the permitted haulers. 3. Implement the home composting program. 4. Implement source reduction and waste prevention incentive programs. 5. Implement the commercial sector recycling and waste prevention programs. 6. Coordinate the holiday tree collection program. 7. Deliver presentations to the community at large for AB 939 programs. 8. Inform the community about the status of the City's compliance with AB 939. 1. Implement and maintain compliance with the items and conditions of the NPDES permit to include but not limited to: Submission of Annual Budget (97) Develop program for illicit connections and discharges (1997) Planning for development and construction issues (1997) Evaluate City programs to reduce impact from City activities (1998) Development of information for community (1997) J. MICHAEL HULS-AMENDMENT #3 August 5, 1997 Page 4 Provide for training of key employees (1997) 1. NPDES monitoring and reporting (1997) 2. AB 2707 monitoring and reporting (1997) 3. AB 939 monitoring and reporting (1997) 4. Other monitoring and reporting (as required) 5. Permit monitoring and reporting (annually) 6. Legislation, regulations, and requirements advise and research, and reporting (as needed) As noted earlier, the City's Contract Agreement with JMH for environmental management services will expire August 15, 1997. Staff is recommending that the contract with JMH for environmental management services be extended one year. The existing contract provides for written extension/work expansion and staff believes JMH is the most qualified consultant to assist the City. JMH is very familiar with the City's integrated environmental management programs and was instrumental in the preparation of the City's Source Reduction and Recycling and Household Hazardous Waste Elements. JMH is very knowledgeable of the local conditions and is currently consulting to 30 cities in Los Angeles County and is providing similar services to the cities of Baldwin Park, Compton, and San Dimas. Furthermore, having a consultant who is familiar with the City and the type of programs that have been implemented will insure that current program activities are not disrupted or delayed. Among the many demands placed upon the City are unfunded environmental mandates including but not limited to NPDES, AB 939 (recycling mandate), and AB 2707 (household hazardous waste management). JMH will integrate all of the aforementioned mandates in a cost-effective and comprehensive environmental management package. By implementing the various programs in a synergistic manner, efforts to meet one mandate will augment or support others. The intent is to stretch scarce dollars while implementing the critical programs needed to demonstrate compliance. There are a number of similarities among programs that can be utilized to reduce funding requirements while meeting multiple mandates. For instance, AB 939 programs are paid I MICHAEL HULS-AMENDMENT #3 August 5, 1997 Page 5 for with a fund derived from an integrated waste management fee. Among the programs implemented by the City is home composting. Home composting targets grass and yard clippings and debris and can include xeriscaping and grass cycling. Residents implementing this program help the City to meet the 50% diversion mandate of AB 939. However, home composting can help other efforts. Every pound of compost or grass -cycled material applied to lawns reduces water consumption through reduced evaporation, hence reducing the need to water frequently. This water conservation benefit is augmented by the fact that grass clippings are 80% water and 20% nitrogen. Nitrogen is the basic nutrient used in fertilizer to keep lawns green. Nitrogen from fertilizer is also a major run-off contributor to ground water and surface water degratation since it has high chemical oxygen demand, and can increase nitrate levels in drinking water sources; so avoiding its excessive usage can improve water quality. Also, if residents are grass cycling and composting or xeriscaping, then residents are not sweeping trimmings into the street and gutters where they may wash into storm drain systems. This assists the City with NPDES best management practices (BMP) requirements. No less important is the fact that the home composting program is partially subsidized by the haulers so limited dollars are extended. This type of benefit is replicated many times. For example, used oil is the largest contributant to storm water management pollution. The existing grant program for used oil recycling has a marked benefit to the NPDES program by addressing this contaminant. In fact, up to 1/3 of City's used oil block grant can be earmarked for certain activities (such as informing the public about residential BMP's) that benefit NPDES. Another aspect is toxicity reduction. AB 939 requires that toxicity reduction be a significant part of the City's SRRE program. Household hazardous waste efforts such as education and round -ups meet the terms of the used oil recycling grants since oil is again the largest toxic component; while also meeting the terms of AB 2707, the specific law addressing household hazardous waste management. For all of the foregoing reasons, it is in the City's best interest to extend the existing contract rather than request bids for services pursuant to DBMC Section 3.24. 1 10(d), in order to ensure consistency and continuity of the services already being provided by Mr. Huls. Prepared by: C:\WP60\LINDAKAY\CCR-97\HULS#'3.805 AMENDMENT NO. 3 TO THE CITY'S PROFESSIONAL SERVICES AGREEMENT FOR ENVIRON14ENTAL MANAGEMffiU SERVICES This Agreement (Amendment No. 3) is made and entered into this day of , 1997, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and J. Michael Huls (hereinafter referred to as "CONSULTANT"). A. Recitals• (i) The CITY entered into an Agreement, with J. Michael Huls to provide Environmental Management Services with Respect to the Development and Implementation of an Integrated Environmental Management Program, which the Agreement was dated August 15, 1995, and was amended by Amendment No.1 dated June 18, 1996 and Amendment No. 2 dated July 16, 1996 (as amended, the "Agreement"). (ii) The term of Agreement expires August 15, 1997. (iii)CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "D" to continue to provide environmental management services from August 15, 1997 to August 15, 1998 at a not -to -exceed cost of 540.000. (iv) It is in the City's best interest to extend the Agreement rather than request bids for the services in order to ensure consistency and continuity of the services already being provided by CONSULTANT. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2 of the Agreement is hereby amended to read as follows: "2. Term of Agreement_ This contract shall take effect August 15, 1997 and shall continue until August 15, 1998 unless earlier terminated pursuant to the provisions herein." Section 2: Section 3 of the Agreement is hereby amended to read as follows: "3. Compensation. CITY agrees to compensate Consultant for each service which CONSULTANT performs to the satisfaction of City in compliance with the schedule set forth in Exhibit 'D' Payment will be made only after submission of proper monthly invoices in the form specified by City. Total payment to CONSULTANT pursuant to this Agreement shall not exceed FORTY THOUSAND DOLLARS (540,000.00)." 1 Section 3. Exhibit C of the Agreement is hereby replaced with Exhibit D attached hereto and incorporated herein. Section 4. Each party to this Amendment No. 3 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 3 shall be valid and binding. Any modification of this Amendment No. 3 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 as of the day and year first set forth above: APPROVED AS TO FORM: By: City Attorney ATTEST: City Clerk DATE: CONSULTANT: J. MICHAEL HUL (TMichael Huls rincipal C:\WP60Va1DAKAY�AGREE-9TpMEND3hu1s.805 2 CITY OF DIAMOND BAR Mayor micknel flvls� 568 East Foothill Boulevard, Suite 107 Azusai CA 91702-2527 (818) 969.7816 Fax; (818) 969.7854 July 3, 1997 r David G. Liu, P.E. J `� Deputy Director of Public Works. City of Diamond Bar _ 21660 East Copley Drive, Suite 190�_�_ Diamond Bar, California 91765 RE: PROPOSAL TO PROVIDE INTEGRATED ENVIRONMENTAL MANAGEMENT SERVICES - - Dear Mr. Liu: J. Michael Huls, R.E.A. (JMH) is pleased to submit this proposal to provide integrated environmental management services to the City of Diamond Bar (City) for the period of August 15, 1997 through August 14, 1998 and any additional contract periods. JMH is a full-service environmental consultant experienced in all aspects of environmental management including solid waste management, special waste management, recycling and waste prevention, storm water management, energy conservation, transportation management, environmental impact, and economic development. Located in Azusa, JMH is minutes away from City Hall. Background JMH has worked with the City since July 1995, providing integrated waste management services and special waste management (oil and HHW). In addition to providing general staff support, JMH has been actively engaged in the day-to-day administration of the City's solid waste and recycling permit system and the implementation of integrated waste management programs. JMH has implemented several projects in public outreach and education, home composting, multi -family recycling, used motor oil recycling, commercial sector recycling, and other activities designed to keep the City in compliance with AB 939. For 1996-97, JMH has implemented the following key projects: • Coordinated and delivered two (2) home composting seminars with the two permitted haulers • Conducted several used oil recycling outreach events including several at area collection centers, at the 1997 City celebration, and at the 1996 concert in the park series • Made multiple educational presentations on used oil and recycling to three Diamond Bar schools • Prepared press releases to promote the City's recycling and used oil programs • Coordinated the City's holiday tree collection program with the two haulers • Prepared the City's AB 939 Annual Report for 1996 Proposal to Diamond Bar July 3, 1997 Page 2 • Conducted the 1996 Disposal Reporting System Validation and Reconciliation • Provided 1996 Household hazardous waste round -up outreach and coordination • Distributed oil and HHW recycling educational materials to multi -family complexes and homeowners' associations and organizations • Administered the City's solid waste and recycling permit system • Distributed bin warning stickers about used oil dumping • Monitored refuse and recycling services • Conducted compliance evaluations of haulers • Conducted inspections for illegal haulers • Prepared responses to numerous agency and citizen information requests . • Provided technical assistance to citizens and businesses on recycling and source reduction • Conducted permit application review and reporting • Reviewed and modified the City's solid waste and recycling ordinance • Developed a franchising process for solid waste • Developed an incentive based waste prevention program and award system for implementation in 1997-98 • Prepared Waste Prevention Week proclamation for City Council enactment JMH submits this proposal to address the continuing need of the City for a low-cost, low maintenance approach to comply with the myraid of environmental mandates facing it and to maintain its essential environmental services. JMH offer a comprehensive environmental packgage by implementing the various programs in a synergistic manner, so that efforts to meet one mandate augment or support others. The intent is to stretch scarce dollars while implementing the critical programs needed to demonstrate compliance. Often, there are a number of similarities or commonalities among programs that can be utilized to reduce funding requirements while meeting multiple mandates. For instance, AB 939 programs are paid for with a fund derived from an integrated waste management fee. Among the programs implemented by the City is home composting. Home composting targets grass and yard clippings and debris and can include xeriscaping and grass cycling. Residents implementing this program help the City to meet the 50% diversion mandate ofAB 9.39. However, home composting can help other efforts. Every pound of compost or grass -cycled material applied to lawns reduces water consumption through reduced evaporation, hence reducing the need to water frequently. This water conservation benefit is augmented by the fact that grass clippings are 80% water and 20% nitrogen. Nitrogen is the basic nutrient used in fertilizer to keep lawns green. Nitrogen from fertilizer is also a major run-off contributor to ground water and surface water degratation since it has high Chemical Oxygen Demand, and can increase nitrate levels in drinking water sources; so avoiding its excessive usage can improve water quality. Also, if residents are grass cycling and composting or xenscaping, then residents are not sweeping trimmings into the street and Proposal to Diamond Bar July 3, 1997 Page 3 gutters where they may wash into storm drain systems. This assists the City with NPDES best management practices (BMP) requirements. No less important is the fact that the home composting program is partially subsidized by the haulers so limited dollars are extended. This type of benefit is replicated many times. For example, used oil is the largest contributant to storm water management pollution. The existing grant program for used oil recycling has a marked benefit to the NPDES program by addressing this contaminant. In fact, up to 1/3 of the City's used oil block grant can be earmarked for certain activities (such as informing the public about residential BMPs) that benefit NPDES. Another aspect is toxicity reduction. AB 939 requires that toxicity reduction be a significant part of the City's SRRE program. Household hazardous waste efforts such as education and round -ups meet the terms of the used oil recycling grants since oil is again the largest toxic component; while also meeting the terms of AB 2707, the specific law addressing household hazardous waste management. To optimize the City's environmental services, JMH takes advantage of these synergistic opportunities in a manner that has become a trademark of the organization. JMH is the premier consultant to integrate all of the City's environmental needs in one low cost, low maintenance package. The JMH scope of work for fiscal year 1997/98 is detailed below. Scope of Work A. Solid Waste and Recycling Permit Administration and Implementation • Administer the City's solid waste and recycling permit system. This includes: • Review and evaluate permit applications and related documents for compliance with City requirements and standards for solid waste collection, transportation and recycling • Conduct periodic compliance inspections at sources of waste generation and at the hauler(s) location(s) to assure compliance • Evaluate and recommend modifications to the existing ordinance(s) and resolution(s) to keep the permitting system current and viable. B. Used Oil Recycling Program Administration and Implementation • Prepare a 4th Cycle Used Oil Opportunity Grant • Implement the City's 5th Cycle Used Oil Block Grant • Administer the 5th Cycle Block Grant Proposal to Diamond Bar July 3, 1997 Page 4 C. Household Hazardous Waste Management Coordination • Coordinate HHW event(s) • Prepare a HHW grant application D. AB 939 Program Implementation • Modify and implement the City's public education and outreach program • Facilitate coordination of recycling and outreach programs through the permitted haulers • Implement the home composting program • Implement source reduction and waste prevention incentive programs _ • Implement the commercial sector recycling and waste prevention programs • Coordinate the holiday tree collection program • Deliver presentations to the community at large for AB 939 programs • Inform the community about the status of the City's compliance with AB 939 E. Environmental Programs Coordination and Implementation • Serve as the City's primary liaison to outside parties, agencies, service organization, residents, and businesses with respect to administration of the City's environmental programs • Implement and maintain compliance with the terms and conditions of the NPDES permit to include but not be limited to: 1. Submission of Annual Budget (9/1/97) 2. Develop program for illicit connections and discharges (1997) 3. Planning for development and construction issues (1997) 4. Evaluate City programs to reduce impact from City activities (1998) 5. Development of information for community (1997) 6. Provide for training of key employees (1997) F. Environmental Programs Monitoring and Reporting Responsibilities • NPDES monitoring and reporting (1997) • AB 2707 monitoring and reporting (1996) 6 AB 939 monitoring and reporting (1997) Attachment 1 Cost Proposal Cost Category Specifications Cost Details Total Cost Used Oil Collection Centers Site visits 20 hrs @ $50/hr 720.00 Monthly monitoring 24 hrs @ $30/hr Public Education Outreach 100 hrs @ $50/hr 7,171.00 Tools 24 hrs @ $50/hr 32 hrs @ $30/hr postage @ $11 School Education Presentations 40 hrs @ $50/hr 2,720.00 24 hrs @ $30/hr Other Project Management 20 hrs @ 590/hr 5,120.00 Payment Requests 24 hrs @ $551hr Grant Administration 20 hrs @ $50/hr Reports 20 hrs @ $50/hr Subtotal 15,731.00 Solid Waste Administer solid waste permit system 32 hrs @ $90/hr 6,700.00 Permits evaluation 40 hrs @ $50/hr Compliance audits 20 hrs @ $55/hr Ordinance and resolutions 8 hrs @ $90/hr HHW Coordination Coordinate event(s) 8 hrs @ $50/hr 1,000.00 Conduct outreach 12 hrs @ $50/hr AB 939 Outreach and public education 80 hrs @ $50/hr 9,100.00 Implementation Haulers coordination 8 hrs @ $50/hr Implement home composting program 10 hrs @ $50/hr Source reduction 20 hrs @ $50/hr Holiday tree collection coordination 8 hrs @ $50/hr AB 939 presentations 24 hrs @ $50/hr Community technical assistance 16 hrs @ $50/hr Business sector technical assistance 16 hrs @ $50/hr Environmental Liaison activities 8 hrs @ $50/hr 4,400.00 Programs NPDES activities 80 hrs @ $50/hr Coordination and Implementation Program Monitoring NPDES reporting and monitoring 20 hrs @ $50/hr 31069.00 and Reporting AB 939 reporting and monitoring 32 hrs @ $50/hr Other reporting and monitoring 8 hrs @ $50/hr postage & mat'ls $69 Totals 40,000.00 Prepared by J. Michael Huls REA CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.--- r ! T0: Terrence L. Belanger, City Manager MEETING DATE: August 5, 1997 REPORT DATE: July 28,1997 FROM: Bob Rose, Community Services Director TITLE: Award of Professional Services Agreement for Design of the Environmental Enhancement Mitigation (E.E.M.) Tree Planting Project along Route 57 Freeway to Heimberger Hirsch and Associates Inc. SUMMARY: The City of Diamond Bar has been awarded a $200,000 grant by the State of California to plant 1,200 trees along Route 57 Freeway from Diamond Bar Boulevard to Route 60 freeway, and along Route 60 freeway'at the Brea Canyon Road interchange. The services of a Landscape Architect are necessary to design the irrigation system and to develop construction plans and specifications necessary to construct the project. City staff interviewed four landscape architect firms, and based on proposals received and interviews with the four competing firms, staff recommends the awarding of the contract to Heimberger Hirsch and Associates Inc. RECOMMENDED ACTION: Staff recommends that the City Concil award the contract for design of plans and specifications for the Environmental Enhancement Mitigation Tree Planting Project along Route 57 Freeway to Heimberger Hirsch Associates Inc. in an amount not to exceed $29,800. LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specifications (on file in City Clerk's office) Ordinance(s) X_ Other. City's Request for Proposal (RFP) X Agreement(s) Proposal from Heimberger Hirsch & Associates Inc. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X_ Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No What Commission? 5. Are other departments affected by the report? _ Yes �. No Report discussed with the following affected departments: None REVIEWED BY: Terrence L. Belanger City Manager James DeStefano Deputy City Manager 4Boosee Community Services Director CITY COUNCIL REPORT MEETING DATE: August 5, 1997 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Professional Services Agreement for Design of the Environmental Enhancement Mitigation (E.E.M.) Tree Planting Project along Route 57 Freeway to Heimberger Hirsch and Associates Inc. Issue Statement Shall the City Council award a contract for design of plans and specifications for the Environmental Enhancement Mitigation Tree Planting project along Route 57 Freeway to Heimberger Hirsch and Associates Inc.? Recommendation It is recommended that the City Council award the contract for design of plans and specifications for the Environmental Enhancement Mitigation Tree Planting Project along Route 57 Freeway to Heimberger Hirsch and Associates Inc. in an amount not to exceed $29,800. Financial Summary The funding for the E.E.M. Tree Planting Project is from a $200,000 grant awarded to the City of Diamond Bar by the State of California. Background The City Diamond Bar has been awarded a $200,000 grant by the State of California to plant 1,200 trees along Route 57 Freeway from Diamond Bar Boulevard to Route 60 freeway, and along Route 60 Freeway at the Brea Canyon Road interchange. The services of a Landscape Architect are necessary to design the irrigation system and to develop construction plans and specifications necessary to construct the project. The City of Diamond Bar developed a Request For Proposals (R.F,P.) and mailed it to 14 firms with experience working in the Caltrans right-of-way. A total of four firms submitted proposals in response to the R.F.P. All four firms have been interviewed by a selection committee comprised of three City staff members: Community Services Director, Assistant Civil Engineer, Parks and Maintenance Superintendent. Discussion The two most qualified firms, as determined by the selection committee after review of the submitted proposals and interviews with the candidates, were Heimberger Hirsch and Associates Inc. and E.P.T. Both firms have significant experience with projects designed and constructed in the Caltrans right-of-way and both have City Council Report Award of EEM Tree Planting Project Meeting Date: August 5, 1997 Page 2 successfully completed similar projects in the past. Firm Base Bid Soils Analysis Reimbursable Total Bid Heimberger Hirsch $23,800 $3,000 $3,000 $29,800 E.P.T. $29,000 $600 $2,500 $32,100 The other two competing firms, Purkiss Rose - RSI and Takata Associates, did not have the same level of experience working in the Caltrans right-of-way as the top two candidates and therefore were not considered further by the selection committee. Heimberger Hirsch and Associates Inc. has significant experience working in the Caltrans right-of-way, has successfully completed similar projects in the past, plus has submitted the mon: reasonable bid price. The selection committee recommends the awarding of the contract for this project to Heimberger Hirsch and Associates Inc. Attachments: Proposal Consultant Services Agreement Prepared by: Bob Rose Community Services Director lu'-?5-9% 06:2ip _ ty of ;;iaiiond @ar CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of 6ugusr 6. 1997 by and between the City of Diamond Bar, a municipal corporation ("City") and Haim ("Consultant"). RECITALS A. Cit)• desires to utilize the services of Consultant as an independent contractor to provide Consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated 1u1ti I.M. B. Consultant represents that it's fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise! of its principals and employees. ,NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows. _• Consuhant*s Services. A. Scope of Services. The, nature and scope of the speCific services to be performed by Consultant are as described In Exhibit "B" the Consultant's Response, dated lulis. I= B• level of ServiCes/7ime of Performance. The level of and time of the specific services to by performed by Consultant are as set forth in Exhibit "8," 2. Term of Agreement. This Contract shall take effect �uauat 6. 1997 and shall continue until unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit '53 " Payment will be made only after submission of proper monthly Invoices in the form specified by City. Total payment to Consultant pursuant to this n r ( g7P.ment shall not exceed _ Twenty-thr� rn Total of c {s 23-et]A ol�a Sb.t>DO ler reim6urcahlpc foraGrand e• General Tens and C*11966Ons, to the event of any inconsistency between the control. provisions o/this Agreement and Consultant's proposal, the provisions of this Agreement shell S, Addresses. City: Terrence L. Belanger, City Manager City of Diamond Bar 21660 East Copley Drive, Ste 100 Diamond Ba(, California 91765-4177 950)" 10712OWA tsj•.t Consultant: Heimberger Hirsch & Associatas, Inc, 515 W. Commonwealth, Ste 205 Fullerton, CA 92832 r Ju i -?5-97 06: 21P L , •�y of ;J i an,on<-+ Bar 6. Status as Independent Consultant. 909-861-3117 p_03 A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, Obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its apnts shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it as any of it s agents or employees are in any manner agents or employees of City_ S. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and inlweft asserted against City by reason of the i ft^de^t contractor relationship created by this Agreement. In the event that City ty is audited by any Federal or State agency regarding the pendent contractor status of Consultant and the attdit in any way fails to sustain the validity of a wholly independent contractor relationship between C;ty and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully Comply with the workers' compensation law regarding Cansultant and Consultant's employees. Consultant further agrees to indemnify and holt! City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly Pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest Professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to Perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those servi extent permitted by law, Consultant hereby agrees, at its sole cces and duties. To the fullest ost and expense, to defend, protect, indemnify, and hold harmless the Cry of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively'Indemnitees•) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related w any aa, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, mmorialmen, Suppliers or their officers, agents, servants or employees, arising or Claimed to arise, directly or indirectly, out of, in connection with, resulting hom, Or related b this Agreement or the performance or failure to perform any term, provision, Covenant, dr condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive nesfigence by Indemnitees and shall operate to fully indemniiy Indemnitees against any such negligence, This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be elusive in favor of the indemnitee's right to recover under this indemnity Provision. Consultant shall pad Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the frs►egoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code S 2782(a) or (b) the contracting public agency's active negligent to the limited extent that the underlying Agreement is subject to Civil Code S 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Ayeoment or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties Claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the $cope of their duties, from ail claims, losses and liabilities arising out of or incident to activities or operations Performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall iX joint and several. 9• Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City it) a policy or Policies of broad -form comprehensive general liability insurance with minimum limits of S 1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of S500,000.00; (j) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (eaters and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence, and (5) worker's compensalion insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, volunteers shall be named as additional insureds on the li comprehensiveand liability, property damage, and automotive liability. The policy (les) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they are primary, and that any insurance maintained by the Clty shall be excess insurance only. A. All insurance policies shail provide that the inwUrance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty.L30) day's prior written notice thereof. Consultant agrees that it wip not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full form and effect, and such insurance is available at a reasonable cost, City may taloa out the nece,sary insurance and pay the premium thereon, and the repayment 0*reof shall be deemed an obligation Of Consultant And the Cost of such insurance may be deducted, at the option of City, from payments due Consultant. C. Consultant shall subrmt to City (t) ;nwrance certificAtes indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsem#nts indicating compliance with all Bihar minimum 111surance regwrements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements sha11 be executed on City's appropriate standard forms entitled "Additional' Insured End+onentent'. '1402� 0.St,:."41yW 1042*T, page 3 Jul -2:5-97 G6 e2P C,tv of Qiamcnd bar 9G9-861-3117 p.CS 10- Confrdentaltty. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. ConsuitaM.covenantstltat all data, documents, discussion, or other information developed or received by Consultant or Provided for Performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorisation by City. City shall grant such atnhwiMion if disetosure is fequired by law. All City data shall be returned to City upon the termination of this Agrit#ment. Consultant's covenant under this section shall survive the termination of this Agreement, 11. Ownership of Materials. All materials provided by Consultant in the performance Of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of interest. A. Consultant covenants that it presently has no Interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in anv manner with the performance of its services hereunder. Consultant further covenants that, in pe40i'mance of this Agreement, no Furthermore, t. Consultant shall avo person having any such interest shall be employed by iid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement B• Consultant covenants not to give or receive any compensation, monetary of otherwise, to or from the ultirriate vendor(l) of hardware or software to City as a result of the Performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (IS) days' written notice to Consulunt. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is speclfied, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 16. personnel. Consultant represents that it has, or will secure at its own expense, all personnel required t0 perform the services under this dethis Agreement will be performed by Consultant or under eemepery cion, and ant. All of thell K� nnel twined under in the work shall be qualified to perform such services. Consultant reserves the right t determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good catise,.to fequire Consultant to exclude any emPloYee from performing services on City's premises. 13- Financial Condition. Prior to entering into this Agreement. Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shalt not be retained by Citl.. Wfa: 10672.9.0,1 1%.4lW♦ Pace 4 Q�amo„d aa- 909-851-3117 - _ P.G6 16. Non-DiSCriminatlon and Equal Employment opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancrwy, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination Shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff Or termination; rates of pay Or other forms Of cOmpensation; and selection for training, including apprenticeship. g• Consultant will, in all solicitat'" or advertisements for em by or on behalf of Consultant state either that it is an equal opportunity emplr that l placed oyer or that all qualified applicants will receive consideration for employment without regard to race, color, creed. religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except Contractspr subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve monthi or longer, a written annual administrative performance evaluation shall be required within ninety lgo) days of the first anniversary of the effective date Of this Agreement, and each year thereafter throughout the term of this ABreement. The work product required by this Agreement shall be utilized at the basis for review, and any comments Or COnlptainft received by City duringthe review orally Or in writing, shalt be considered. City shall meet with Consltant ptior to preparing t'e of r written repcxt. If any noncompliance with the Agreement is found, City may dirm Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreensent as provided herpin- 19• Compliance with taws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local govttrnmernts 20. Non -Waiver of Terata, Rights and Remedies. waiver by either party of any on' or more Of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the m=king Payment to Consultant constitute or be construed as a waiver by City of any brea htof of or any default which may then exist on the pan Of Consultant, and the making of any such paymenj by City shall in no way impair Of prejudice any tight or remedy available to City with regard to such breach or default. 21. Attorney's fees. In the event that either parry to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or Proceeding shall be entitled to recover its cosh of suit, . including reasonable at(rney's fees and costs, including costs of expert witnesses and consultants. 22• Notices. Any noticls, bills, invoices, or reports required by this Agee"writ shall bet deemed received un (a) the day of delivery if deliverer.+ by hand during regular business hours or by i+M3u 10572AAM: W,.0 1 • Page 5 .:;uI-05-97 06:23P L,ty pr Diamond Bar 909-861-3I17 p_O7 ►acsirnile before or dtMing regular business hours; or (b) on the third business day following deposit in the L. noted States mail, postage prepaid, to the add*esses heretofore set forth in the Agreement, of to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24• Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement, This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement betwwn Consultant and City, This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision a breach hereof waived, except e a writing slimed by the parties which expressly refers to this Agreement. Amendments ce behalf of the City will only be valid if signed by the City Manager or the Mayor and ittested is the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. „City. ATTEST: By. City Clerk Approved as to form: B ity Au\k ttorney CITY OF DIAMOND BAR rseus 10)72 r3 $,.n 109x". Page 6 By: Mayor "CONSULTANT" Haimbera—ar H-irscbr & Associates, Inc 6y- C!c L. Hirsch Puree daeet REQUEST FOR PROPOSALS Environmental Enhancement and Mitigation Program Irrigation Installation and Tree Planting Project Along Route 57 and 60 Freeways in Diamond Bar The City of Diamond Bar is seeking responses from qualified firms to provide professional landscape architectural services for the preparation of plans, specifications and cost estimates for the E.E.M. Irrigation Installation and Tree Planting along Route 57 and 60 Freeways in Diamond Bar (E.E.M. Route 57 Tree Planting Project). GENERAL BACKGROUND The City of Diamond Bar has been awarded a $200,000 grant by the State of California to complete an Environmental Enhancement Mitigation Project along the Route 57 and 60 Freeways in Diamond Bar. Project will include installation of a drip irrigation system utilizing solar power and reclaimed water and planting 1,200 trees in the Cal Trans right-of-way. Because of State of California time limits, the project must be completely designed and constructed by April 1, 1998. The only firms that will be considered for this project are those with verifiable experience working in the Cal Trans right-of-way and current knowledge of Cal Trans standards. SCOPE OF SERVICES 1. Meet with City staff and Cal Trans officials to finalize the scope of services and set a schedule for completion of the project. 2. Review current conditions and recommend the work necessary to irrigate and plant City of Diamond Bar RFP Landscape Architectural Services 1 - EEM Route 57 Tree Planting Project 1,200 trees in project area, utilizing a drip irrigation system, reclaimed water and solar power. Domestic water supply and Edison hook-up will be last resorts. 3. Serve as the primary contact with Cal Trans to utilize existing reclaimed water lines and with utility companies to complete connections for required services. 4. Prepare a conceptual plan of the planned improvements, with cost estimates. Plan to attend meetings with City staff and Cal Trans officials to present the conceptual plan. 5. When directed by City staff, prepare 40 scale plans and specifications for the construction of the improvements and entire bid document package (including Cal Trans and City requirements). Include engineer's estimate of cost to construct project. 6. Plan to attend one City Council meeting to support the bid documents during the approval process of the plans and specifications. 7. Prepare and distribute any necessary addendum to the bid documents. Also review submittals during bid process and recommend approval or rejection. 8. Attend the bid opening and review all submitted bids for completeness and check licenses and references of apparent low bidder (prime and sub -contractors). 9. Provide a written recommendation for the apparent low bidder based on information obtained in the submitted documents, interviews with references, State of California Consumer Affairs and other sources with first hand knowledge regarding the competency of the contractor to successfully complete the work described in the bid documents. 10. Attend the City Council meeting to support the award of the contract to the apparent low bidder. 11. Attend the pre -construction meeting to present information on the construction documents. Pre -construction meeting will include a site visit. 12. Review submittals and change order requests and provide written recommendations on their approval or rejection during the construction phase. 13. Provide support of the construction documents by attending a meeting on-site up to once per week during the construction process and by providing telephone support as -needed to City staff, project manger, general contractor, City Inspector and Cal Trans officials. 14. Attend final walk through of project and provide written recommendation on the acceptance of the project. 15. Prepare and submit two sets of as -built 40 scale drawings on mylar, one to the City City of Diamond Bar RFP Landscape Architectural Services 2 - EEM Route 57 Tree Planting Project and the other to Cal Trans officials, after the completion or project construction. 16. Attend the City Council meeting to support acceptance of the project and the filing of the notice of completion. 17. Prepare, compile and present all necessary documentation, forms, and reports for review as required by Cal Trans officials and E.E. M. program administrators. SUBMISSION PROCEDURES The proposal must include the following: ♦ Cover letter including name, address and telephone number for the firm, background information and the name of the contact person. ♦ Names and qualifications for the project team that will be providing the services, including resumes ♦ Scope of Services ♦ Proposed Fee (Must be submitted in separate, sealed envelope) ♦ Breakdown of Proposed Fee by task and hourly rate. ♦ Proposed hourly billing for each project team member that would be assigned and any expected additional expenditures ♦ Experience of the assigned team members with similar Cal Trans projects. ♦ Firm's capabilities relative to performing the required work within very reasonable time frames - Project must be designed and constructed by April 1, 1998. ♦ At least three references for similar work ♦ Schedule of required time line to complete the project SUBMITTAL DEADLINE Interested firms must submit four copies of the proposal to: Bob Rose, Community Services Director City of Diamond Bar 21660 E. Copley Drive, Ste 100 Diamond Bar, CA 91765 Proposals are due by: Tuesday, July 15, 1997 by 4:30p.m. SELECTION CRITERIA Selection of the firm will be done on a competitive basis. In reviewing and evaluating the response to this RFP, City staff will be considering the following: City of Diamond Bar RFP Landscape Architectural Services 3 - EEM Route 57 Tree Planting Project 1. Responsiveness and comprehensiveness of the proposal with respect to this Request for Proposals (RFP); 2. Experience of the firm designing projects in the Cal Trans right-of-way. 3. Related experience and qualifications of the pr600sed project manager and project team. 4. Availability of project team and their ability to. -complete this project in a timely manner. eA 5. Information obtained from references. 6. Willingness to enter into standard City of Diamond Bar Consulting Services Agreement. 7. Reasonableness of the proposed fee. >,6t •hrs The criteria should not be construed so as to limit othe-f considerations which may become apparent during the review and selection process. The City reserves the right to reject any or all proposals and may elect to make a decision withogt further discussion or negotiation. This solicitation for proposals is not to be construed as a contract of any kind. The City is not liable for any cost or expenses incurred in the preparation of the proposal. ,: In addition, since this program is funded with State of California E.E.M. Program funds and requires work in the Cal Trans right-of-way, the selecte&firm or individual shall comply with all applicable State of California E.E. M. Program requirements and regulations and Cal Trans standards. QUESTIONS Y � All questions concerning this RFP should be directed to Bob Rose, Community Services Director at (909) 396-5694. Aces Attachment: 1 3 Consulting Services Agreement City of Diamond Bar RFP Landscape Architectural Services 4 - EEM Route 57 Tree Planting Project � •11,1 Environmental Enhancement and Mitigation Program Route 57 & 60 Freeways City of Diamond Bar Community Services Department 515 W. COMMONWEALTH, SUITE 205, FULLERTON, CA 92832 (714) 773-0973 Heimbercer ffir5ch G Associates Inc. LA +11523 and LA *1710 Cover Letter Qualifications Similar Project Experience Project Team Scope of Work Project Time Schedule Professional Fee (under separate cover) Heiernberger Mrsch &A ssociateS Inc. i1einiberger ffir5ch 6 Associates hic. Mr. Bob Rose, Director Community Services Department City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 LANDSCAPE ARCHITECTURE AND ?_,-T1,iNC 5'5 N--0MMCNWEALTH SUITE 205 �:JLLERTON CA 92532 ' » "3 -,;- LA 41523 arc L; ;:'-' July 15, 1997 Environmental Enhancement and Mitigation Program Route 57 and 60 Freeways Dear Mr. Rose, On behalf of Heimberger/Hirsch & Associates Inc., we are pleased to submit our proposal in response to your consideration of our firm to provide professional services. Our firm's principals and staff have reviewed the project requirements, visited the site and are confident we possess the experience and expertise to develop a successful project on time and within budget. We are very enthusiastic about providing professional services to the City of Diamond Bar, and will endeavor to furnish the finest quality services possible, paying strict attention to all project needs and requirements. Patrick L. Hirsch, president of Heimberger/Hirsch & Associates Inc. will serve as principal in charge and be directly responsible for the project design and development. Familiarity with relationship with Caltrans District 7 design personnel as Caltrans Design Standard and our on going well as our current relationship with the City of Diamond Bar, will provide a platform for a smooth exchange of ideas that will provide an aesthetically pleasing project. Our approach to the project will be to work very closely with you and Caltrans to identify the project parameters and appraise the issues of site constraints, visibility and screening, freeway sound abatement, irrigation and maintenance. Our reputation is built upon creative solutions to each issue through the use of established design standards culminating in a realistic and high appreciated project. Addressed within our proposal are; qualifications, similar project experience, project team, scope of work, project time schedule and professional fees (under separate cover). We look forward to continuing our relationship with the City of Diamond Bar and appreciate your time and effort reviewing our proposal. Please call me should you have any questions or need additional information. Sincerely, Architect #1710 ASLA Heimberger Hirsch & Associates Inc. Landscape Architecture and Planning 515 West Commonwealth Avenue, Suite 205 Fullerton, California 92832 Principals Carl O. Heimberger #1523 Patrick L. Hirsch, #1710 AS LA Heimberger/Hirsch & Associates, a California corporation is a landscape architectural and planning firm specializing in planning and development of park and recreation facilities, streetscapes, freeway landscape enhancement and commercial retail centers for the past 20 years. Established in 1977 and incorporated in 1988, Heimberger/Hirsch & Associates has designed and developed over 120 parks, 18 streetscape and landscape enhancement projects, and 40 commercail r --tail centers throughout Southern California. The experience of the firm's principals, Carl O. He. rrberger and Patrick L. Hirsch, combine a total of 52 years, as leading professionals in the field of landscape architecture. Planning, designing and building a project for today's needs in a all encompassing challenge. The practice of landscape architecture has become an integrated team effort carefully considering the needs and desires of the people who live, work and play within the projects we design. As landscape architects and planners, we have a responsibility to the general public to create the best possible environment. The knowledge to design this environment is obtained from two sources, our past experience; which helps provide a practical and timely design within budget restraints, and our vision of the future; which gives our designs life and meaning that will grow beyond the present. The professional staff of Heimberger/Hirsch & Associates are all registered landscape architects, selected on the basis of knowledge, talent, creativity and experience on a wide variety of projects. The professional experience of the principals and staff has been recognized through the following awards granted by the California Park and Recreation Society, Landscape Architectural Foundation / Class Fund and the California Department of Rehabilitation. California Park And Recreation Society Special Award Of Excellence 1991 La Cienega Park and Tennis Complex, Beverly Hills Environmental Planning Award -t Merit Awards 1993 Citrus Park, Anaheim 1990 Cerritos Sports Complex, Cerritos 1992 YMCA Ecke Sports Park, Encinitas 1988 Kit Carson Adult Athletic Facility, Escondido 1989 Birdsall Park, Rialto 1988 San Dimas SportsPlex, San Dimas 1987 Rosewood Park, Cerritos 1985 Don Derr Park and Sports Complex, Riverside 1983 Verdugo Park, Glendale 1991 La Cienega Park and Tennis Complex, Beverly Hills LAF/Class Fund 1990 Cerritos Sports Complex, City of Cerritos 1987 Rosewood Park, City of Cerritos California Department of Rehabilitation 1987 Rosewood Park, City of Cerritos HeiMber er Hirsch 6 Associates Inc. Corporate Heada cart rc 515 West Commonwealth Avenue, Suite 205 Fullerton, California 92632 (714) 773-0973 Federal ID. 'Number 33-0299754 Corporate -Officers Mr. Carl O. Heimberger, Chief Executive Officer Mr. Patrick L. Hirsch, President Mr. Thomas Kowalewski, Financial Officer Primary iscipllnec/Resournoe/Se vices Heimberger/Hirsch & Associates Inc. provides complete landscape architectural and planning services, including masterplanning and feasibility studies, construction documents, construction observation and construction management services. Structural, civil, architectural and electrical engineering services are provided by retention of appropriate consultants highly experienced within their professional fields. Financial References Mr. Thomas Kowalewski, EA (714) 525-1520 Republic Bank, Fullerton, CA (714) 870-5300 Dun & Bradstreet Rating 1R2 DUNS: 16-529-7367 Insurance References Professional Liability Insurance $1,000,000 CNA General Liability Insurance $1,000,000 Irvine Insurance Agency Worker's Compensation Insurance $1,000,000 State Fund (additional insurance may be provided upon request) California R gistratinn N umbars Carl O. Heimberger, Landscape Architect #1523 Patrick L. Hirsch, Landscape Architect #1710 Peter A. Klover, Landscape Architect #3845 Identification of Employees Male Female Principal Landscape Architects 2 0 Registered Staff Landscape Architects 1 0 Technical/Drafting/Production 4 0 Secretarial/Word Processing 0 2 Heimberger HirSch E Associates inc. The following projects were designed and constructed within the Caltrans right of way. Azusa Avenue Streetscape, Covina ° 605/91 Fwy Intersection Conceptual Landscape Design, Cerritos ° Gore Waterfall and Landscape, Cerritos Towne Center ° 5 Fwy at Burbank Boulevard Off Ramp, Burbank Media Center ° 10L Fwy at Kimball Road Interchange, Ventura ° 405 Fwy at Beach Boulevard. Interchange, Huntington Beach ° 605 Fwy at Carson Street Interchange, Long Beach ° 91 Fwy at Artesia Boulevard Off Ramp, Cerritos ° 60 Fwy at Peck Road Interchange, South El Monte Whittier Boulevard Streetscape, Montebello ° Newport Boulevard at Pacific Coast Highway Interchange, Newport Beach Artesia Boulevard Streetscape, Redondo Beach La Mirada Boulevard Median Islands, La Mirada Neirnber;er IfirSch E Associates r Patrick L. Hirsch, President Landscape Architect #1710 ASLA Lead Principal Design Professional Project Manager Education Degree in Engineering Design and Technology Pensacola College, Pensacola Florida Degree in Horticulture Fullerton. College, Fullerton California Extended studies in sports facilities design Extended studies in irrigation design Professional Responsibilities Client Development Marketing Project Management Project Design Design Team Coordinator Public Presentations Construction Management Experience Upon graduation and completion of service in the United States Navy, Mr. Hirsch served as project manager with the firm of Recreation Land Planners, responsibilities included planning / design and preparation of construction documents for a wide variety of park and recreation projects. Furthering his career, Mr. Hirsch served as park planner for the City of Anaheim for 6 years prior to forming the firm of Heimberger/Hirsch & Associates Inc. Responsibilities with the city included park design and development of 13 major park facilities, presentations at City Council and Commission meetings and assisting in the preparation of grant applications and annual park budgets. Mr. Hirsch has over 24 years professional experience in the practice of landscape architecture and is recognized as a leading professional in the field of municipal park design, streetscapes, commercial retail landscape design and redevelopment landscape projects. This experience will translate into a well thought-out project with attention to details that address efficient landscape planning, cost effective development, safety, water conservation, and ease of maintenance. He is involved on a state-wide basis with the State Board of Landscape Architects, the California Park and Recreation Society, the Southern California Municipal Athletic Federation, National Park and Recreation Society, and the Southwest Maintenance Management School. Heimberger IfirSch 6 A—Kiateg Inc. Representative Projects ° Azusa Avenue Streetscape, Covina ° 605/91 Fwy Intersection Conceptual Landscape Design, Cerritos Gore Waterfall and Landscape, Cerritos Towne Center ° 5 Fwy at Burbank Boulevard Off Ramp, Burbank Media Center 101 Fwy at Kimball Road Interchange, Ventura 405 Fwy at Beach Boulevard. Interchange, Huntington Beach ° 605 Fwy at Carson Street Interchange, Long Beach ° 91 Fwy at Artesia Boulevard Off Ramp, Cerritos ° 60 Fwy at Peck Road Interchange, South El Monte Whittier Boulevard Streetscape, Montebello ° Newport Boulevard at Pacific Coast Highway Interchange, Newport Beach ° Artesia Boulevard Streetscape, Redondo Beach ° La Mirada Boulevard Median Islands, La Mirada Personal Achievements California Park & Recreation Society Awards Award of Excellence 1991 La Cienga Park and Tennis Complex, City of Beverly Hills, CA Environmental Planning Awards 1996 Mission Oaks Park, Pleasant Valley Recreation & Park District, Camarillo, CA 1983 Verdugo Park, City of Glendale, CA Merit Awards 1988 San Dimas Sportplex, City of San Dimas, CA 1986 Creekside Park, City of Walnut, CA California Landscape Contractors Association Achievement Award 1991 La Ceinega Park & Tennis Complex, City of Beverly Hills, CA United States Tennis Association Outstanding Facility Award 1992 La Ceinega Park & Tennis Complex, City of Beverly Hills, CA American Institute of Landscape Architects Design Recognition 1980 Colony Park, City of Anaheim Sunset Magazine Design Recognition Award 1996 Norma Gibbs Park and Monarch Butterfly Habitat, City of Huntington Beach, CA Affiliations American Society of Landscape Architects State Board of Landscape Architects California Landscape Contractors Association California Park and Recreation Society National Park and Recreation Society Heimbercer Hirsch L Associates Inc. D113: GO 3,TkEl Michael A. Berta Project Designer Education Bachelor of Science, Landscape Architecture, 1993 California State Polytechnic University, Pomona Extended studies in Irrigation and Soil Fertilization Professional Responsibilities With direct support from the principal partners Mr. Berta's responsibilities include: * CAD System Management * Computer Network Management * Project Production * Client Contact * Project Design * Project Coordination * Rendering * Construction Document Preparation Experience Prior to Mr. Berta's employment at Heimberger Hirsch & Associates Inc. he worked for Burch Meress & Associates. Additionally, he worked under Landscape Architect, Ken Nakono in a landscape construction position. While receiving his education at Cal Poly he worked on the Santa Monica Beach Master Plan, several urban/natural parks and residential level designs. a variety of projects including, recreational and urban design projects at the regional level. At Heimberger Hirsch & Associates Mr. Berta utilizes his extensive knowledge of computer drafting systems including Auto CAD Release 12 and Release 13, IBM CAD, and Microstation 5.5. Representative Projects 605 Fwy at Carson Street Interchange, Long Beach 91 Fwy at Artesia Boulevard Off Ramp, Cerritos 60 Fwy at Peck Road Interchange, South El Monte Whittier Boulevard Streetscape, Montebello Personal Achievements CAD Certified IBM CAD Certified Mount San Antonio College Second Place 1992 Caltrans Sound wall Design Competition Heimberger HirSch G Associates Inc. Charles Foley Production Education Student, Landscape Architecture California State Polytechnic University, Pomona Professional Responsibilities With direct support from the principal partners and project managers Mr. Foley's responsibilities include: * Project Production * Rendering * Construction Document Preparation * Data Entry * Base Sheet Preparation Experience Mr. Foley is currently attending California State Polytechnic University, Pomona in pursuit of a degree in Landscape Architecture. Representative Projects 605 Fwy at Carson Street Interchange, Long Beach 91 Fwy at Artesia Boulevard Off Ramp, Cerritos Heimberoer Hirsch &Associates Inc. 1- Meet with City staff and Caltrans officials to finalize the scope of work and set a schedule for completion of the project. (1 meeting) 2. Review current conditions and recommend the work necessary to irrigate and plant 1,200 trees in project area, utilizing a drip irrigation system, reclaimed water water supply and Edison hook-up will be last resorts. and solor power. Domestic 3• Serve as the primary contact with Caltrans to utilize existing reclaimed water lines and with utility companies to complete connections for required services. 4. Prepare a conceptual plan of the planned improvements with cost estimates. Plan to attend meetings with City staff and Caltrans officials to present the conceptual plan. (2 meetings) 5 • When directed by City staff, prepare 40 scale plans and specifications for the construction of the improvements and entire bid document package (including Caltrans and City requirements). Include Engineer's estimate of cost to construct project. Present plans and specifications to City and Caltrans for review. (1 meeting) Plans will be prepared by hand utilizing existing plans supplied by Caltrans. 6. Plan to attend one City Council meeting to support the bid documents during the approval process of the plans and specifications. 7. Assist City during project bidding and provide clarifications to plans and specifications. Review product substitution submittals from Contractors' during bid process and recommend approval or rejection. 8. Attend the bid opening and review all submitted bids for completeness and check licenses and references of apparent low bidder (prime and sub -contractors). 9. Provide a written recommendation for the apparent low bidder based on information obtained in the submitted documents, interviews with references, State of California Consumer Affairs and other sources with first hand knowledge regarding the competency of the contractor to successfully complete the work described in the bid documents. 10. Attend the City Council meeting to support the award of the contract to the apparent low bidder. 11. Attend the pre -construction meeting to present information on the construction documents. Pre -construction meeting will include a site visit. 12. Review submittals and change order request and provide written recommendations on their approval or rejection during the construction phase. 13. Provide support of the construction documents by attending a weekly job meeting during the construction process and by providing telephone support as -needed to City staff, project manager, general contractor, City Inspector and Caltrans officials. Prepare job meeting minutes and distribute to all parties. Heimber;er HirSch & Associates Inc. 14• Attend final walk throug the project. h of project and provide written recommendation on the acceptance of 15. Prepare and submit two sets of as -built 40 scale drawings on mylar, one to the City and the other to Caltrans officials, after the completion of project construction. 16. Attend the City Council meeting to support acceptance of the project and the filing of the Notice of Completion. 17. Prepare, compile and present all necessary documentation, forms, and reports for review as required by Caltrans officials and E.E.M. program administrators. WIM Submittal Date Execution of Contract with Heimberger Hirsch & Associates Obtain all Existing Information and Plans from Caltrans Field Verify Plans Prepare Conceptual Plans for City and Caltrans Approval City Review Comments and Approval Construction Documents First Plan Check, by City & Caltrans Construction Documents Second Plan Check & Approval by City & Caltrans Project Bidding Negotiations with Contractor and Executive of Contract Completion of Construction Completion Date July 15, 1997 August 4, 1997 August 9, 1997 August 16, 1997 August 23, 1997 September 13, 1997 October 11, 1997 October 25, 1997 November 15, 1997 November 29, 1997 February 28, 1997 * A final project time schedule will be developed at project start-up. The time schedule provided will serve as a guideline. Heimbercer MrSch Associates r Professional fees for services stated include all profit, clerical overhead, telephone and incidental expenses not separately requested by the City of Diamond Bar or Caltrans. Meet with City staff and Caltrans officials to finalize the scope of work and set a schedule for completion of the project. (1 meeting) Landscape Architect ................. 3 His. @$85/Hr.......................... $255.00 Clerical...............................2 Hrs. @ $35/Hr............................ $70.00 2. Review current conditions and recommend the work necessary to irrigate and plant 1,200 trees in project area, utilizing a drip irrigation system, reclaimed water and solar power. Domestic water supply and Edison hook-up will be last resorts. Landscape Architect ................. 8 firs. @$85/Hr.......................... $680.00 Landscape Designer................16 Hrs. @$55/Hr.......................... $880.00 Clerical ............................... 4 His. @ $35/Hr.......................... $140.00 .. ............... 3. Serve as the primary contact with Caltrans to utilize existing reclaimed water lines and with utility companies to complete connections for required services. Landscape Architect ................. 8 Hrs. @$85/Hr.......................... $680.00 Landscape Designer................16 Hrs. @$55/Hr.......................... $880.00 Clerical...............................2 Hrs. @ $35/Hr............................ $70.00 4. Prepare a conceptual plan of the planned improvements with cost estimates. Plan to attend meetings with City staff and Caltrans officials to present the conceptual plan. (2 meetings) Landscape Architect ................. 4 Hrs. @$85/Hr.......................... $340.00 Landscape Designer................16 Hrs. @$55/Hr.......................... $880.00 Production ...........................24 Hrs. @ $45/Hr........................ $1,080.00 Clerical ............................... 4 Hrs. @$35/Hr.......................... $140.00 When directed by City staff, prepare 40 scale plans and specifications for the construction of the improvements and entire bid document package (including Caltrans and City requirements). Include Engineer's estimate of cost to construct project. Present plans and specifications to City and Caltrans for review. (1 meeting) Plans will be prepared by hand utilizing existing plans supplied by Caltrans. Landscape Architect................16 Hrs. @ $85/Hr........................ $1,360.00 Landscape Designer................24 Hrs. @ $55/Hr........................ $1,320.00 Production ...........................60 Hrs. @ $45/Hr........................ $2,700.00 Clerical..............................24 Hrs. @$351Hr.......................... $840.00 6. Plan to attend one City Council meeting to support the bid documents during the approval process of the plans and specifications. Landscape Architect ................. 3 Hrs. @$85/Hr.......................... $255.00 IleiTber;er I�irsch & Associates Int. 7'. Assist City during project bidding and provide clarifications to plans and specifications. Review product substitution submittals from Contractors' during bid process and recommend approval or rejection. Landscape Architect ................. 8 Hrs. @ $85/Hr.. Firs. ........................ $ 40 00 @ $35/Hr..... 680 00 Clerical ............................... 4 8. Attend the bid opening and review all submitted bids for completeness and check licenses and references of apparent low bidder (prime and sub -contractors). Landscape Architect.. . 4 Hrs. @ $85/Fir... ............. $340.00 Clerical ............................... 8 Firs. @ $35/Hr....................... ... $280.00 9. Provide a written recommendation for the apparent low bidder based on information obtained in the submitted documents, interviews with references, State of California Consumer Affairs and other sources with fust hand knowledge regarding the competency of the contractor to successfully complete the work described in the bid documents. Landscape Architect ................. 2 His. @$85/Hr.......................... $170.00 Clerical ............................... 2 Hrs. @ $35/Hr.... $70.00 10. Attend the City Council meeting to support the award of the contract to the apparent low bidder. Landscape Architect ............. 3 Hrs. .... $255.00 11. Attend the pre -construction meeting to present information on the construction documents. Pre -construction meeting will include a site visit. Landscape Architect ................. 4 Firs. @ $85/Hr.... ........... $340.00 Clerical """""' .............................. 2 Hrs. @ $35/Hr. .............. $70.00 12. Review submittals and change order request and provide written recommendations on their approval or rejection during the construction phase. Landscape Architect ................ 4 Hrs. @ $85/Hr. ......................... $340.00 Landscape Designer ................. 8 Hrs. @$55/Hr. Clerical ............................... 4 Firs. @$35/Hr.......................... $440.00 $140.00 13. Provide support of the construction documents by attending a weekly job meeting during the construction process and by providing telephone support as -needed to City staff, project manager, general contractor, City Inspector and Caltrans officials. Prepare job meeting minutes and distribute to all parties. 13 Weekly Site Visits @ $400/Site Visit ...................................... $5,200.00 (includes landscape architect, support staff & clerical) Heimberoer Hirsch 6 Associatec Inc 14. Attend final walk through of project and provide written recommendation on the acceptance of the project. Landscape Architect ................. 6 His. @ $85/Hr.. . $510.00 Clerical ............................... 4 Hrs. @$35/Hr.......................... $140.00 15. Prepare and submit two sets of as -built 40 scale drawings on mylar, one to the City and the other to Caltrans officials, after the completion of project construction. Landscape Architect ................. 4 Hrs. @ $85/Hr...... 2o Production ...........................16 Hrs. @ $45/Hr.... .......... 2 .ao ............ $720.00 16. Attend the City Council meeting to support acceptance of the project and the filing of the Notice of Completion. Landscape Architect ................. 3 Hrs. @$85/Hr.......................... $255.00 17. Prepare, compile and present all necessary documentation, forms, and reports for review as required by Caltrans officials and E.E.M. program administrators. 1,200 trees in project area Landscape Architect ................ 4 His. @ $85/Hr. .......... $340.00 Landscape Designer ................. 8 Hrs. @ $55/Hr............................ 440.00 Clerical ................................ 4 Hrs. @$35/Hr.......................... $140.00 Total Professional Fee ............. $23,800.00 Additional Services Professional fees are based on a project as outlined within the Scope of Work. If scope of work, construction budget or scope of services are increased are changed at the request of the City or Caltrans, Heimberger/Hirsch & Associates shall receive additional compensation based on additional hours worked at the hourly rates stated below, or an agreed upon negotiated fee. Additional services and costs will be approved in writing prior to performance of such services. ° Landscape Architect ................ . .............................................. ° Landscape Designer ..... S55 /hr. Production...................................................... /hr. .............. • /hr. Office / Clerical .......................... ° ................................................... $35/hr. Construction Support Meetings ........................................................ . Travel....................................... ° Reproduction / Printing...............................................................cosstt plus 10% Heimberger IiirSch E ^ssocidteS Inc. Responsibilities of the City of Diamond Bar or Caltrans: ° Provide concise project objectives, programs and requirements. ° Provide and pay for all plan check and plan approvals. ° Provide all environmental impact reports and California Environmental Quality Act reports and information. ° Pay all cost for special delivery. (See fee summary) ° Provide and pay all costs for City permits and inspections. ° Provide and pay all costs for legal services during design and construction. ° Provide and pay all costs for project advertising and bidding. ° Provide and pay all costs for agricultural soils suitability services and laboratory testing for design and construction. Pay all costs for printing and reproduction requested. Reimbursable Expense All printing, blueprinting and photographic reproductions and special overnight deliveries, other than US Postal Service, provided by Heimberger/Hirsch and required for project review, plan check, project bidding requested by the City or Caltrans or shall be paid as a direct reimbursable expense plus 10% to Heimberger/Hirsch & Associates. Travel Authorized travel associated with project design and project meetings, are included within our fees, excluding travel associated with additional services and soil testing at local supplies. Abandonment of Project In the event this project is abandoned by written notice from the City or Caltrans compensation will be the last progress billing invoice, plus a mutually agreed upon amount for work executed since that invoicing. If the project is suspended or abandoned, in whole, or part, for more than 3 months, Heimberger/Hirsch & Associates shall be compensated for all services performed prior to receipt of written notice from the City or Caltrans of such suspension or abandonment, together with all reimbursable expenses then due. If the project is resumed after being suspended for more than three (3) months, compensation shall be equitably adjusted. Heirr�ber;er Kirsch & Associates inc. Plans and Specifications Original drawings and specifications are instruments of service and shall remain the property of Heimberger/Hirsch & Associates Inc. until final payment has been received. Heimberger/Hirsch & Associates Inc. will supply the City or Caltrans with 1 original set of plans and 1 set of camera ready specifications for duplication. Questions In Dispute All questions in dispute under this agreement may be submitted to arbitration when practical, and in accordance with the provisions of the American Arbitration Association. The prevailing party shall be entitled to reasonable attorney fees, to be fixed by the Arbitrator, in the event there are judicial proceedings instead of arbitration, reasonable attorney fees shall be fixed by the court Landscape Architects are licensed and regulated by the California Board of Landscape Architects. Any questions concerning Landscape Architects may be answered by calling (916) 445-4954. Execution To initiate professional services, Heimberger/Hirsch & Associates Inc. must receive an executed Agreement, Purchase Order or Services Agreement with our proposal as Exhibit "A". This proposal is respectfully submitted this 15th day of June 1997. Respectfully Submitted, 1710 ASLA Date ileimber;er Hirsch L Associates Inc. [�iTv OP DI&MOND DALTX AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 31, 1997 FROM: Terrence L. Belanger, City Manager TITLE: Award of Design Services for Traffic Signals on Diamond Bar Boulevard at Montefino Avenue and at Quail Summit Drive. SUMMARY: Proposals for design services for traffic signals on Diamond Bar Boulevard at Montefino Avenue and at Quail Summit Drive were solicited from the City's on-call traffic engineering consultants. Five (5) proposals were received from DKS Associates, Warren C. Siecke, Linscott,. Law & Greenspan, Engineers, Myer, Mohaddes Associates, and O'Rourke Engineering. RECOMMENDATION: That the City Council award the traffic signal design services for the intersections of Diamond Bar Boulevard/Montefino Avenue and Diamond Bar Boulevard/Quail Summit Drive to DKS Associates, in a not -to -exceed amount of $13,540. LIST OF ATTACHMENTS: g Staff Report — Resolution(s) — Ordinance(s) — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: — Public Hearing Notification — Bid Specification (on file in City Clerk's office) % Other: DRS Proposal, dated 7/30/97 1. Has the resolution, ordinance or agreement been % Yes — No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority — Yes — No 3. Has environmental impact been assessed? N/A — Yes — No 4. Has the report been reviewed by a Commission? N/A — Yes — No Which Commission? 5. Are other departments affected by the report? N/A — Yes — No Report discussed with the following affected departments: REVIEWED BY: (WW4N4, Terrence L. Be ger City Manager James DeStefano Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 5, 1997 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Design Services for Traffic Signals on Diamond Bar Boulevard at Montefino Avenue and at Quail Summit Drive. ISSUE STATEMENT: To award a contract to DKS Associates to conduct design services for traffic signals on Diamond Bar Boulevard at Montefino Avenue and at Quail Summit Drive. RECOMMENDATION: That the City Council award the traffic signal design services for the intersections of Diamond Bar Boulevard/Montefino Avenue and Diamond Bar Boulevard/Quail Summit Drive to DKS Associates, in a not -to -exceed amount of $13,540. FINANCIAL SUMMARY: The design services for the traffic signals on Diamond Bar Boulevard at Montefino Avenue and at Quail Summit Drive will be funded by Capital Improvement Project (Traffic Control Improvement) fund. BACKGROUND/DISCUSSION: Based on a Request for Proposal dated February 24, 1997, the Department of Public Works solicited proposals from the City's on-call traffic engineering consultants to provide design services for traffic signals on Diamond Bar Boulevard at Montefino Avenue and at Quail Summit Drive. The design services for the subject traffic signals, which are to follow the standard and specifications of the State of California Department of Transportation (CalTrans) encompass field survey/inventory, traffic signal timing, and preparation of the plans, specifications, and engineer's estimate. Furthermore, a "before and after" study will be conducted in order to quantify the improvements in terms of traffic delay, average speed, and number of stops. Five (5) proposals were received for the designs services. They were from DKS Associates, Warren C. Siecke, Linscott, Law & Greenspan, Myer, Mohaddes Associates, and O'Rourke Engineering. Prepared By: David G. Liu/Tseday Aberra DKS Associates 2700 North Main Street, Suite 900 Santa Ana, CA 92705 Phone: (774) 543-9607 Fax: (774, 648-0402 July 30, 1997 Mr. David G. Liu Deputy Director of Public Works - City of Diamond Bar 21660 E. Copley Drive, Ste 190 Diamond Bar, CA 91765-4177 Subject: Revised Cost Proposal for Traffic Signal Designs at Montefino Drive, Quail Summit Drive at Diamond Bar Boulevard, Interconnect Design from Quail Summit to Grand Avenue, and Signal Coordination Plans for Montefino and Quail Summit. Dear Mr. Liu- A97XI000 DKS Associates is pleased to submit this cost proposal to provide traffic engineering services in connection with completing traffic signal design plans, interconnect plans, traffic signal coordination plans, specifications, and construction cost estimates for the intersections of Diamond Bar Boulevard at Quail Summit Drive and Diamond Bar Boulevard at Montefino Drive in the City of Diamond Bar. DKS Associates has established a good working relationship with you and your City staff and again we look forward to working with the City of Diamond Bar. Per your request, we are submitting our Fee Estimate and Scope of Work for the subject project. Work Program The intent of this work program is to allow DKS Associates to act as an extension of City staff in the implementation of this project. DKS Associates' familiarity with these type of projects and in-house background will allow our staff to best perform this function. The task descriptions contained in the following pages outline the objective and activities for each major work element. Mr. David G. Liu Page 2 July 30, 1997 Traffic Signal & Interconnect Design Task 1: Meeting/Correspondence DKS Associates will arrange to meet with City staff to discuss the proposed traffic signals for each intersection and determine any necessary design features such as signal phasing designation for the proposed traffic signal. The existing driveway at the shopping center opposite Quail Summit Drive will be addressed on how it will function with the proposed traffic signals. Other design features such as the location of the proposed interconnect conduit will be addressed at this meeting. Deliverables: Meeting Minutes Task 2: Field Survey and Inventory A. DKS Associates will conduct a field survey of the intersection to establish existing site conditions and to map existing physical features. physical features such as existing striping, width of traffic lanes, roadway widths, etc. will be photographed and measured. Deliverables: • Correspondence/Status Report Task 3: Preliminary Plans, Specifications and Estimates A. DKS Associates will prepare base plans from our field survey and "as -built" plan information acquired from the City. Base plans for both traffic signal designs will be prepared at 1 "=20' scale on City standard title block in AutoCAD Release 13 format. Both signal plans will depict all proposed traffic signal equipment, conductor and pole schedules, wheel chair ramp details, striping details, etc. The signal interconnect from Quail Summit Drive to Grand Avenue will be incorporated into the traffic signal plan. DKS will investigate the need to extend the interconnect design to Mountain Laurel Way during our field review. B. Three (3) sets of the preliminary traffic signal specifications, and preliminary cost estimates will then be submitted to the City for first plan review. C. The preliminary traffic signal design plans will be submitted to Southern California Edison to obtain electrical feed points for both intersections. Also, preliminary design plans will be submitted to affected utility agencies for review and location of their utilities.. D. If necessary, a meeting with the City Staff will be initiated to review City comments. Deliverables: • Preliminary Plans, Specifications, and Cost Estimate Mr. David G. Liu Page 3 July 30, 1997 Task 4: Final Plans, Specifications and Estimates A. The plans will be revised based on comments made by City staff on the preliminary design plans, specifications, and estimates. B. The finalized plans, specifications, and estimates will be stamped and signed for final signature by the City, The final set of City standard mylars will be submitted to the City for bidding purposes. The final design plans will also be submitted on 31/z" diskettes in AutoCAD format using City standards. C. A maintenance easement will be prepared for the proposed detector loops at the private property driveways of the shopping center and the Allegro apartment complex. DKS will hire a licensed land surveyor to prepare a legal description for the traffic signal maintenance easement. D. DKS will provide up to 4 hours of construction support services, answering questions from the contractor. DKS will prepare as -built plans based on information provided by the contractor. Deliverables: - Final Design Plans, Specifications, and Cost Estimates • NY' Diskette with AutoCAD Design Files • Legal description for the maintenance easement. Task 5: Traffic Signal Timing Plans A. DKS will collect turning movement counts for morning, mid-day, and evening peak hours to be used prepare signal coordination plans. The following locations will be counted: Quail Summit Drive / Diamond Bar Boulevard Mountain Laurel Way / Diamond Bar Boulevard B. Coordinated timing plans will be prepared. These plans will consider existing traffic progression along Grand Avenue and determine the best progression along Diamond Bar Boulevard. Time -space diagrams will be prepared. C. DKS will observe traffic conditions in the field to fine-tune the signal timing parameters to ensure good progression. Deliverables: - Time Sheets for Initial Start-up Task 6: Before and After Study A. DKS will conduct a floating car survey of 2 routes along Diamond Bar Boulevard and Quail Summit in the am peak, mid-day, and pm peak periods. This survey will be conducted twice, once before and once after the signal installationlconstruetion. From the results of the floating car surveys, DKS will prepare a brief technical memorandum summarizing the "traffic delay", "average speed", "number of stops" both before and after the signal installation. Deliverables: - Technical Memorandum - Before and After Study Project Staffing The DKS staff proposed to complete this project are local experts in the field of traffic signal design. Our proposed Project Manager will be Mario A. Sanchez, P.E. Mr. Sanchez has successfully completed numerous traffic signal design projects for various agencies throughout Southern California. Mr. Sanchez will also be assisted by Leo K. Lee, P.E. as Principal -in -Charge. Mr. Lee will act as the Project Advisor and will oversee the completion of this project in a timely manner. Mr. Lee has over 17 years of experience in traffic/transportation engineering related projects and is familiar with Diamond Bar and Los Angeles County design standards. Schedule & Fee Estimate Our proposed schedule for this work effort is presented below and we can commence as soon as we you give us a verbal notice -to -proceed: Initial meeting/Field Survey- Three Days Preliminary P,S, & E- Eight working days Timing Plans- One Week (will be done concurrently with P,S,&E) Final P,S, & E- One Week (after your review comments) Our proposed cost is based on the scope of work outlined above and the level of effort required by each staff member for this project. Attached, please find the cost spreadsheet with costs broken out by task for both intersections. Our proposed total cost for the Traffic Signal Design is a lump sutn fee of $1 0. If this agreement is acceptable, please sign below and return one original for our files. our signature will constitute formal authorization to proceed with our scope of work. 41115 Mr. David G. Liu Page 5 July 30, 1997 Again, we look forward to working with you and the City of Diamond Bar on this project. Sincerely, DKS ASSOCIATES A California Corporation City of Diamond Bar Senior vice Yrestctent dbar387. wpd Mr. David G. Liu, P.B. Date Deputy Director of Public Works CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, t997 REPORT DATE: July 30, 1997 FROM: Terrence L. Belanger, City Manager TITLE: Award of Inspection Services for Tracts 32400/52228/52203/52204 Improvement Projects SUMMARY: At the September 3, 1996 City Council meeting, the Council awarded the plan check services for Tracts 32400/52228/52203/52204 improvement plans and final tract maps to Charles Abbott Associates. For consistency and continuity, the City has assigned inspection services for private development improvements to the on-call firm that has completed the plan checking services for those improvement plans. RECOMMENDATION: That the City Council award the inspection services for Tracts 32400/52228/52203/52204 improvement projects to Charles Abbott Associates in an amount not - to -exceed $51.319.87. LIST OF ATTACHMI:NI'S- X Stafl' Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification _ Ordinances(s) _ Other: Proposals Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes _No by the City Attorney'' 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _Yes _ No Report discussed with the following affected departments REVIEWED BY t'W11rr Ter nce L. Bela er City Manager James DeStefano Deputy City Manager avid G. Liu Deputy Director of Public Works The associated inpsection fees for the various improvement projects are as follows: IMPROVEMENTS Tract 32400 GRADING »> STORM DRAIN >>> SEWER $13,159.60 STREET $4504.15 Tract 52228 Tract 12203 Tract 52204 SUB -TOTAL »> $10,274.85 »> $12,284.40 $7352.98 $3340.00 $9015.00 $988.53 Tract 52204 SUB -TOTAL »> $10,274.85 »> $12,284.40 $3981.00 $27,833.58 $3525.98 $18033.66 TOTAL = $68,426.49 ** Of this tonal amount ($68,426.49). 75%� ( _ $51,319 87) to CAA. Remaining 25% (= $17,106.62) to City The developer, in good faith, has complied with all City requirements and conditions. It is therefore recommended that the City Council award the inspection services for Tracts 32400/52228152203/52204 improvement projects to Charles Abbott Associates in an amount not - to -exceed $51,;19.87. eITY or DIAMOND BAR AGENDA REPORT AGENDA NO. �' /G < I V: Terrence L. Belanger, City Manager MEETING DATE: August 5, 1997 REPORT DATE: July 14, 1997 FROM: Bob Rose, Community Services Director TITLE: Authorization for Additional Work by Parks Maintenance Contractor on As Needed Basis. SUMMARY: At its meeting on May 6, 1997, the City Council extended the contract with Accurate Landscape and Maintenance Corporation for the maintenance of the City's eight parks for the 1997/98 fiscal year, in the amount of $106,810.56. Section 4 of the specifications of the contract states that additional work, for additional compensation may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. Sections 35.11 and 60.01 of the contract (Continued on Page Two) RECOMMENDED ACTION: It is recommended that the City Council authorize the City Manager to approve additional work as needed by the Parks Maintenance contractor, Accurate Landscape and Maintenance Corporation, for the maintenance of the City's eight public parks, in an amount not to exceed $8,600 for the 1997/98 fiscal year. It is further recommended that the City Council authorize the City Manager to approve the purchase of paper products for the City's seven park restrooms by the Parks Maintenance Contractor, Accurate Landscape and Maintenance Corporation, in an amount not to exceed $3,400 for the 1997/98 fiscal year. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification X Bid Specifications (on file in City Clerk's office) X Other: Letter of Agreement 1, Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? Yes v X No 4. Has the report been reviewed by a Commission? _ Yes X No What Commission? _ 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: _ None REVIEWED BY: Tence L. Belanger City Manager James DeStefano ' Deputy City Manager 9 L= Bo ose CommunityServices Director CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. TO: Terrence L. Belanger, City Manager MEETING DATE: August 5, 1997 REPORT DATE: July 14,1997 FROM: Bob Rose, Community Services Director TITLE: Authorization for Additional Work by Parks Maintenance Contractor on As Needed Basis. SUMMARY: At its meeting on May 6, 1997, the City Council extended the contract with Accurate Landscape and Maintenance Corporation for the maintenance of the City's eight parks for the 1997/98 fiscal year, in the amount of $106,810.56. Section 4 of the specifications of the contract states that additional work, for additional compensation may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. Sections 35.11 and 60.01 of the contract (Continued on Page Two) RECOMMENDED ACTION: It is recommended that the City Council authorize the City Manager to approve additional work as needed by the Parks Maintenance contractor, Accurate Landscape and Maintenance Corporation, for the maintenance of the City's eight public parks, in an amount not to exceed $8,600 for the 1997/98 fiscal year. It is further recommended that the City Council authorize the City Manager to approve the purchase of paper products for the City's seven park restrooms by the Parks Maintenance Contractor, Accurate Landscape and Maintenance Corporation, in an amount not to exceed $3,400 for the 1997/98 fiscal year. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification X Bid Specifications (on file in City Clerk's office) X Other. Letter of Agreement 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No What Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments; None REVIEWED BY: Terrence L. Belanger City Manager ;i James DeStefano Deputy City Manager 125,��- 'B'ob%se CommunityServices Director Agenda Report Auth. for Additional Work by Parks Maintenance Contractor - Accurate Landscape & Maintenance Corp. Meeting Date: August 5, 1997 Page Two SUMMARY: (Continued) specifications list the materials that must be provided by the City for the contractor to install at no additional labor cost. These materials include sprinkler heads of 314' inlet or greater, replacement or repair of leaking irrigation lines and paper products for restrooms. The City has traditionally requested that the contractor provide the materials that must be supplied by the City, compensating the contractor for the cost of the materials, plus 15% for handling and overhead costs. During the normal course of operation of the City's Parks, there will be immediate need for repair of irrigation systems and other components in each park. Staff has found that the most timely and cost effective manner in which to accomplish these repairs is for the landscape maintenance contractor assigned to the parks to supply the materials and to complete the repair. In most cases, when the work is completed by the assigned maintenance contractor, there is no charge for the labor, only for the materials plus 15% overhead costs. The total estimated annual cost for the additional work at the City's eight parks is $8,600. For paper products in the restrooms of seven parks the total estimated annual cost is $3,400. Staff is seeking City Council approval for the City Manger to authorize additional work necessary by the Parks Maintenance Contractor to maintain the City's eight parks per specifications set forth in the Parks Maintenance contract in an amount not to exceed $8,600, plus, approval for the City Manager to authorize the contractor to purchase the paper products necessary to stock the park's seven restrooms, in an amount not to exceed $3,400 for the 1997198 fiscal year. Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary H. Werner Council Member fecydedpaper April 7, 1997 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 • City Online (BBS): (909) 860-5463 Internet: http://www.ci.diamond-bar.ca.us Thomas Olsen, President Accurate Landscape and Maintenance Corporation 611 W. Palm Avenue Orange, CA 92668 RE: CITY PARKS MAINTENANCE CONTRACT Dear Mr. Olsen: This is to inform you that the City of Diamond Bar is interested in extending the City Parks Maintenance Contract with Accurate Landscape and Maintenance Corporation from July 1, 1997 through June 30, 1998. The contract will include a annual adjustment based on Consumer Price Index (C.P.I.), which stood at 1.8% for the twelve-month period ending February 28, 1997. The total annual cost of the contract is therefore revised from $8,743.50 to $8,900.88 per month or $104,922 to $106,810.60 per year. Upon approval of this contract extension by the Diamond Bar City Council, a purchase order in the amount not to exceed $106,810.60 will be processed and forwarded to you. Sincerely, Bob Rose, Director Community Services Department By signing below, the parties agree to the above terms. l"7 7 iayor Date President Date City of Diamond Bar Accurate Land cape & Maint. Corp. Attest: City Clerk Date pprovd as to Form: City Attorney Date CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: August 5, 1997 REPORT DATE: July 14,1997 FROM: Bob Rose, Community Services Director TITLE: Authorization for Additional Work by L.L.A.D. No. 38 Maintenance Contractor on As Needed Basis. SUMMARY: At its meeting on May 6,1997, the City Council approved the contact extension with Mariposa Horticultural Enterprises, Inc. for the maintenance of the L.L.A.D. No. 38 for the 1997/98 fiscal year, in the amount of $39,833.88. Sections 4 and 23 of the specifications of the contract states that additional work, for additional compensation, may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. The total estimated annual cost for the additional work at L.L.A.D. No. 38 is $7,500. This estimate is based on the actual amount of required additional work the past two fiscal years. Staff is seeking City Council approval for the City Manager to authorize additional work necessary by the District Maintenance Contractor to maintain L.L.A.D. No. 38 per specifications set forth in the District Maintenance contract in an amount not to exceed $7,500. RECOMMENDED ACTION: It is recommended that the City Council authorize the City Manager to approve additional work as needed by the L.L.A.D. No. 38 maintenance contractor, Mariposa Horticultural Enterprises, Inc., for the maintenance of the L.L.A.D. No. 38, in an amount not to exceed $7,500 for the 1997/98 fiscal year. LIST OF ATTACHMENTS: X Staff Report Resolution(s) _ Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification X Bid Specifications (on file in City Clerk's office) X Other: Letter of Agreement 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No What Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: None REVIEWED BY: Terrence L. Belang ,lames DeStefano Bob Rose City Manager Deputy City Manager CommunityServices Director City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 917654177 (909) 860-2489 • Fax: (909) 861-3117 • City Online (BBS): (909) 860-5463 Internet http://YAm.ci.diamond-bar.ca.us May 9, 1997 Ren Flugel, General Manager Mariposa Horticultural Enterprises, Inc. 15529 Arrow Highway Irwindale, California 91706 Dear Mr. Flugel: It is a pleasure to inform you that at their meeting held May 6, 1997, the Diamond Bar City Council awarded Mariposa Horticultural Enterprises, Inc., with an extension of the contract for District No. 38 Maintenance Contract through June 30, 1998. The total amount of the contract is not to exceed $39,833.88. Enclosed is a copy of said extension for your records. If you have any questions, feel free to contact Bob Rose, Community Services Director. Robert S. Huff Mayor Sincerely, Carol Herrera Mayor Pro Tem J + J Lynda Burgess, CMC/AAE Eileen R. Ansari City Clerk Council Member /tn Clair W. Harmony Enc. Council Member cc: Community Services Gary H. Werner Council Member Recycled paper Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary H. Werner Council Member Recycled paper April 7, 1997 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax: (909) 861-3117 • City Online (885): (909) 860-5463 Internet: http://www.ci.diamond-bar.ca.us Ren Flugel, General Manager Mariposa Horticultural Enterprises, Inc. 15529 Arrow Highway Irwindale, CA 91706 RE: MAINTENANCE OF LIGHTING AND LANDSCAPE DISTRICT NO. 38 Dear Mr. Flugel: This is to inform you that the City of Diamond Bar is interested in extending the District No. 38 Maintenance Contract with Mariposa Horticultural Enterprises, Inc. from July 1, 1997 through June 30, 1998. The contract will include a annual adjustment based on Consumer Price Index (C.P.I.), which stood at 1.8% for the twelve-month period ending February 28, 1997. The total annual cost of the contract is therefore revised from $3,260.80 to $3,319.49 per month or $39,129.60 to $39,833.88 per year. Upon approval of this contract extension by the Diamond Bar City Council, a purchase order in the amount not to exceed $39,833.88 will be processed and forwarded to you. Sincerely, Bob Rose, Director Community Services Department By signing below, the parties agree to the above terms. City of Diamond Bar Attest: City Ifflerk Date General Manager D to Mariposa Horticultural Ent., Inc. :i as to Corm: Ibly� City Attorney CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (2, TO: Terrence L. Belanger, City Manager MEETING DATE: August 5, 1997 REPORT DATE: July 14,1997 FROM: Bob Rose, Community Services Director TITLE: Authorization for Additional Work by L.L.A.D. No. 39 Maintenance Contractor on As Needed Basis. SUMMARY: At its meeting on May 6, 1997, the City Council approved the contract extension with Accurate Landscape and Maintenance Corporation, for the maintenance of the L.L.A.D. No. 39 for the 1997/98 fiscal year, in the amount of $74,395.44. Sections 4 and 23 of the specifications of the contract states that additional work, for additional compensation, may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. The total estimated annual cost for the additional work at L.L.A.D. No. 39 is $5,000. The estimate is based on the actual amount of required additional work the past two fiscal years. Staff is seeking City Council approval for the City Manager to authorize additional work necessary by the District Maintenance Contractor to maintain L.L.A.D. No. 39 per specifications set forth in the District Maintenance contract in an amount not to exceed $5,000. RECOMMENDED ACTION: It is recommended that the City Council authorize the City Manager to approve additional work as needed by the L.L.A.D. No. 39 maintenance contractor, Accurate Landscape and Maintenance Corporation, for the maintenance of the L.L.A.D. No. 39, in an amount not to exceed $5,000 for the 1997/98 fiscal year. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification X Bid Specifications (on file in City Clerk's office) X Other: Letter of Agreement 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? What Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: Terrence L.I nger City Manager James DeStefano Deputy City Manager X Yes _ No X Yes _ No _ Yes X No _ Yes X No _ Yes X No None doase= Community Services Director City of Diamond Bar 21660 E. Copley Drive, Suite 100 - Diamond Bar, CA 91765-4177 (909) 860.2489 • Fax: (909) 861-3117 • City Online (BBS): (909) 860-5463 Internet: http://www.d.diamond-bar.ca.us May 9, 1997 Thomas Olsen, President Accurate Landscape and Maintenance Corporation 611 West Palm Orange, California 9266 Mr. Olsen: It is a pleasure to inform you that at their meeting held May 6, 1997, the Diamond Bar City Council awarded a contract extension to Accurate Landscape and Maintenance Corp., for furnishing labor, equipment and material for Maintenance of Lighting and Landscape District No. 39 in the City of Diamond Bar. The amount of the extension is $74,395.44. A copy of the' Extension is enclosed for your records. In reviewing your Insurance Certificate, it appears that it is missing certain requirements. A copy of the original agreement is enclosed for your convenience as Robert S. Huff well as a copy of the updated Insurance Certificate in Mayor notifying your Insurance Company for the documentation needed. Carol Herrera Mayor Pro Tem Please forward the required information to this office within ten (10) days of the date of this letter. Eileen R. Ansari Council Member Your courtesy in this matter is appreciated. Clair W. Harmony Sincerely, Council Member Qd Gary H. Werner Lyfida Burgess, CMC/AAE Council Member City Clerk /tn cc: Community Services Director — Recycled paper l Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary H. Werner Council Member Rec ded paper April 7, 1997 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860.2489 • Fax: (909) 861-3117 • City Online (BBS): (909) 860.5463 Internet: http://www.ci.diamond-bar.ca.us Thomas Olsen, President Accurate Landscape and Maintenance Corporation 611 W. Palm Avenue Orange, CA 92668 0 V.- RE: MAINTENANCE OF LIGHTING AND LANDSCAPE DISTRICT NO. 39 Dear Mr. Olsen: This is to inform you that the City of Diamond Bar is interested in extending the District No. 39 Maintenance Contract with Accurate Landscape and Maintenance Corporation from July 1, 1997 through June 30, 1998. The contract will include a annual adjustment based on Consumer Price Index (C.P.I.), which stood at 1.8% for the twelve-month period ending February 28, 1997. The total annual cost of the contract is therefore revised from $6,090 to $6,199.62 per month or $73,080 to $74,395.44 per year. Upon approval of this contract extension by the Diamond Bar City Council, a purchase order in the amount not to exceed $74,395.44 will be processed and forwarded to you. Sincerely, Bob Rose, Director Community Services Department By signing below, the parties agree to the above terms. City of Diamond Bar Attest: Ci y Clerk Date President Date Accurate Landscape & Maint. Corp. Approv d as to Form: S .h Ci y Attorney ate CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. ` TO: Terrence L. Belanger, City Manager MEETING DATE: August 5, 1997 REPORT DATE: July 14,1997 FROM: Bob Rose, Community Services Director TITLE: Authorization for Additional Work by L.L.A.D. No. 41 Maintenance Contractor on As Needed Basis. SUMMARY: At its meeting on May 6, 1997, the City Council approved the contact extension with Landscape West, Inc. for the maintenance of the L.L.A.D. No. 41 for the 1997/98 fiscal year, in the amount of $35,400. Sections 4 and 23 of the specifications of the contract states that additional work, for additional compensation, may be authorized for repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism; or for improvements in order to add new or modify/refurbish existing landscaping and irrigation systems. The total estimated annual cost for the additional work at L.L.A.D. No. 41 is $5,000. The estimate is based on the actual amount of required additional work the past two fiscal years. Staff is seeking City Council approval for the City Manager to authorize additional work necessary by the District Maintenance Contractor to maintain L.L.A.D. No. 41 per specifications set forth in the District Maintenance contract in an amount not to exceed $5,000. RECOMMENDED ACTION: It is recommended that the City Council authorize the City Manager to approve additional work as needed by the L.L.A.D. No. 41 maintenance contractor, Landscape West, Inc., for the maintenance of the L.L.A.D. No. 41, in an amount not to exceed $5,000 for the 1997/98 fiscal year. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) X Bid Specifications (on file in City Clerk's office) _ Ordinance(s) X Other: Letter of Agreement _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No What Commission? 5. Are other departments affected by the report? _ Yes -2L No Report discussed with the following affected departments: None REVIEWED BY: Terrence L. Belang r City Manager James DeStefano Deputy City Manager ob ose Community Services Director City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax: (909) 861-3117 • City Online (BBS): (909) 860-5463 Internet: http://www.ci.diamond-bar.ca.us I May 9, 1997 Barry Konier, President Landscape West, Inc. 1705 S. Claudina Way Anaheim, California 92805 Dear Mr. Konier: It is a pleasure to inform you that at their meeting held May 6, 1997, the Diamond Bar City Council awarded Landscape Inc., with an extension of the contract for District No. 41 Maintenance Contract through June 30, 1997. The amount will remain the same as the 1996/97 ' contract. Enclosed is a copy of said extension for your records. In reviewing your Insurance Certificate, it appears that the Workers Compensation Insurance expired April Robert S. Huff 1, 1997. It is requested that you forward to this Mayor office a new Certificate showing that the Workers Comp. is in effect within ten (10) days of the date of this Carol Herrera letter. Mayor Pro Tem Your courtesy and cooperation in this matter is Eileen R. Ansari appreciated. Council Member sincerely, Clair Harmony Q Council Member Lynda Burgess, CMC/AAE Gary H. Werner City Clerk Council Member /tn Enc. cc: Community Services,,, Recycled paper Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary H. Werner Council Member Recycled paper April 7, 1997 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 Barry Konier, President Landscape West, Inc. 950 N. Tustin Avenue Anaheim, CA 92807 (909) 860-2489 - Fax: (909) 861-3117 • City Online (BBS): (909) 860-5463 Internet: http://www.ci.diamond-bar.ca.us RE: MAINTENANCE OF LIGHTING AND LANDSCAPE DISTRICT NO. 41 Dear Mr. Konier: This is to inform you that the City of Diamond Bar is interested in extending the District No. 41 Maintenance Contract with Landscape West, Inc. from July 1, 1997 through June 30, 1998. The contract will remain the same amount as the 1996/97 contract, $2,950 per month or $35,400 per year. Upon approval of this contract extension by the Diamond Bar City Council, a purchase order in the amount not to exceed $35,400 will be processed and forwarded to you. Sincerely, Bob Rose, Director Community Services Department By signing below, the parties agree to the above terms. City of Diamond Bar Attest: � 'X / -x J, !��/? -7 Gty Clerk Date President Date Landscape West, Inc. Approved as to Form: f. ity Attorney Date CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 31, 1997 FROM: Terrence L. Belanger, City Manager TITLE: Approval of Resolution No. 97 -XX adopting the Local Implementation Report (LIR) and certify that the City of Diamond Bar meets the conformity criteria of the 1995 Congestion Management Program (CMP). SUMMARY: The Congestion Management Program (CMP) requires the City of Diamond Bar to track developmental activity and transportation improvements in the City by adopting a Local Implementation Report (LIR). The LIR, which is to be submitted to the Los Angeles County Metropolitan Transportation Authority (LACMTA), ascertains that the City complies with the conformity criteria of the 1995 CMP. The City, based on its construction and demolition activities occurring between June 1, 1996 and May 31, 1997, generated 798 debits. These debits were offset by the City's transportation credit/claims which totalled 66,531 points. Based on the City's ability to achieve a positive credit balance of 65,733 points (66,531-798), the City will remain in compliance with the CMP. RECOMMENDATION: That the City Council open the public hearing, receive testimony, and adopt Resolution No. 97 -XX adopting the Local Implementation Report (LIR) and certify that the City of Diamond Bar meets the conformity of the 1995 Congestion Management Program (CMP). LIST OF ATTACHMENTS: g Staff Report — Public Hearing Notification x Resolution(s) — Bid Specification (on file in City Clerk's office) — Ordinance(s) Other: Deficiency_lan Status Sum., New Dev. Activity Rpt., & Transp. Imp. Credit Claims. — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? Majority 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? N/A Which Commission? Are other departments affected by the report? Report discussed with the following affected departments RV7,W BY: Terr nce L. Belarft r City Manager x — Yes — No — Yes — No — Yes — No — Yes — No x Yes No Community Development James DeStefano `" Wavid G. Liu Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT MEETING DATE: August 5, 1997 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Approval of Resolution No. 97 -XX adopting the Local Implementation Report (LIR) and certify that the City of Diamond Bar meets the conformity criteria of the 1995 Congestion Management Program (CMP) ISSUE STATEMENT: Adopt the Local Implementation Report (LIR) which tracks development activity and transportation improvements in the City of Diamond Bar and certify that the City of Diamond Bar meets the conformity criteria of the 1995 Congestion Management Program (CMP). RECOMMENDATION: That the City Council adopt Resolution No. 97 -XX adopting the Local Implementation Report (LIR) and certify that the City of Diamond Bar meets the conformance criteria of the 1995 Congestion Management Program (CMP). FINANCIAL SUMMARY: The City of Diamond Bar receives various gas taxes, State and Federal Funds as sources for Public Works operations and Capital Improvement Projects (CIP). The City must report it's compliance with Congestion Management Plan requirements annually. If the City does not comply, the State may withhold our monies for non-compliance. BACKGROUND/DISCUSSION: The Congestion Management Program (CMP) was enacted by the state legislature with the passage of Assembly Bill 471 (1989), as amended by Assembly Bill 1791 (1990), 1435 (1992), and 3093 (1992). The passing of the CMP statute was aimed at addressing congestion relief and the diminishing quality of life occurring in many communities. The requirements of the CMP became effective with vote approval of Proposition 111 in June 1990. The Los Angeles County Metropolitan Transportation Authority (LACMTA) is the agency responsible for the administration of the CMP. The CMP requires the City to track development activity and transportation improvements in the City of Diamond Bar. Development activity is associated with debits and transportation improvements generate credits. Page Two CMP August 5, 1997 The intent is to balance the two factors. The CMP requires jurisdictions to adopt and submit to LACMTA a Local Implementation report (LIR) which states the City's positive balance. Those jurisdictions with negative balance are in noncompliance with the CMP which may result in the withholding of gas tax revenues or eligibility for transportation grant funds. The purpose of the LIR is to demonstrate that the City of Diamond Bar complies with the requirements of the 1995 CMP. According to the 1995 CMP, the LIR must include the following: " Resolution of Conformance; Deficiency Plan Status Summary New Development Activity Report; and Transportation Improvements Credit Claims. The City of Diamond Bar, based on its construction and demolition activities occurring between June 1, 1996 and May 31, 1997, generated 798 debits. These debits were off -set by the City's transportation credit claims which totaled 66,531 points. Based on the City's ability to achieve a positive credit balance of 65,733 points (66,531-798), the City will remain in compliance with the CMP. Prepared By: David G. Liu/Tseday Aberra RESOLUTION NO. 97- A RESOLUTION OF THE CITY OF DIAMOND BAR, CALIFORNIA, FINDING THE CITY OF DIAMOND BAR TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 A. Reeksih_ (i) The Los Angeles County Metropolitan Transportation Authority ("MTA"), acting as the Congestion Management Agency for Los Angeles County, adopted the 1995 Congestion Management Program in November 1995; and (ii) The adopted CMP requires that MTA annually determine that the County and cities within the County are conforming to all CMP requirements; and (iii) The adopted CMP requires submittal to the MTA of the CMP local implementation report by September 1, 1997; and (iv) The City Council held a noticed public hearing on August 5, 1997. B. Reselution. NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the City Council has taken all of the following actions, and that the City is in conformance with all applicable requirements of the 1995 CMP. By June 15, 1997, the City will conduct annual traffic counts and calculated levels of services for selected arterial intersections, consistent with the requirements identified in the CMP Highway and Roadway System Chapter. The City has locally adopted and continues to implement a transportation demand management ordinance, consistent with the minimum requirements identified in the CMP Transportation Demand Management Chapter. The City has locally adopted and continues to implement a land use analysis program, consistent with the minimum requirements identified in the CMP Land Use Analysis Program Chapter. The City has adopted a Local Implementation Report, attached hereto and made a part hereof, consistent with the requirements identified in the CMP. This report balances traffic congestion impacts due to growth within the City with transportation improvements, and demonstrates that the City is meeting its responsibilities under the Countywide Deficiency Plan. Section 2. That the City Clerk shall certify to the adoption of this Resolution and shall forward a copy of this Resolution to the Los Angeles County Metropolitan Transportation Authority. PASSED, APPROVED AND ADOPTED this day of , 1997. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on following Roll Call Vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: day of , 1997, by the LYNDA BURGESS, City Clerk City of Diamond Bar Local Implementation Report DEFICIENCY PLAN STATUS SUMMARY REPORTING PERIOD: JUNE 1, 1996 - MAY 31, 1997 1. Total Current Congestion Mitigation Goal (-) 798 2. Transportation Improvement Credit Claims (+) 113 Subtotal Current Credit (_) 685 3. Carryover Credit from Last Year's Local Implementation Report (+) 66,418 NET DEFICIENCY PLAN BALANCE (_) 651733 The Planning Center City of Diamond Bar Reporting Period. June 1, 1,996 - May 31, 1997 Local Implementation Report CMP TDM Ordinance 1. Project Number 1. Project Number 2. Strategy 311. Transit Fare Subsidy Program 1 306. CMP TDM Ordinance 3. Project Description sold in 95196 to 310 per month sold in 96197. Seniorldisabled pass sales have increased from 24 per month in 95196 to 50 per month in 96197. 63,633 sq.ft. were conditioned by the City's TDM Ordinance. Available upon request. 3a. Reference Documentation 5. Credit Factor 6. Project Credit Value Available upon request. 0.21100 passes (general) <1 4. Project Scope (Units) 5. Credit Factor 6. Project Credit Value 63,633 sq.ft. 0.30 per 1, 000 sq.ft. 19 7. Expected Completion Date 8. Project Cost 9. Local Participation (%) Complete Developer Funded 100% 10. Current Milestone 11. Milestone Factor 12. Net Current Value 3 100% 1 19 Transit Fare Subsidies 1. Project Number 2. Strategy 2 311. Transit Fare Subsidy Program 3. Project Description The City subsidizes transit passes at 20% and 50% discount for the general public and seniors/handicapped, respectively. General pass sales have increased from 249 per month sold in 95196 to 310 per month sold in 96197. Seniorldisabled pass sales have increased from 24 per month in 95196 to 50 per month in 96197. 3a. Reference Documentation Available upon request. 4. Project Scope (Units) 5. Credit Factor 6. Project Credit Value 61 passes/month (general) 0.21100 passes (general) <1 26 passes/month (sen/dis) 371100 passes (sen/dis) 10 7. Expected Completion Date 8. Project Cost 9. Local Participation (%) current Prop A 100% 10. Current Milestone 11. Milestone Factor 12. Net Current Value 3 100% 10 The Planning Center City of Diamond Bar Reporting Period. June 1, 1996 . May 31, 1997 Local Implementation Report Dial -a -Cab Service 1. Project Number 2. Strategy 3 329. Dial -a -Ride Service 3. Project Description The City's Dial -a -Cab services, offering 24-hour demand -responsive service daily within 30 minutes, has increased its average weekday ridership from 64 passengers in 95196 to 79 passengers in 96197. This increase in ridership is a result of 15. 3a. Reference Documentation Available upon request. 4. Project Scope (Units) 5. Credit Factor 6. Project Credit Value 15 passengers 4.5 /passenger 66 7. Expected Completion Date 8. Project Cost 9. Local Participation (%) current Prop. A 100% 10. Current Milestone 11. Milestone Factor 12. Net Current Value 3 100% 66 City On -Line 1. Project Number 2. Strategy 4 324. Remote Access to Government Information/Trans actions 3. Project Description "City On -Line " is a telecommunications services offered to residents, businesses and intergovernmental partners providing information on building, zoning, and land use issues. Personal computers can be used for communication with city council, and city departments. Since 95/96, log -ins have increased from an average of 50 daily log -ins to 63 daily log -ins. 3a. Reference Documentation (Attachment I) Available upon request. 4. Project Scope (Units) 5. Credit Factor 6. Project Credit Value 13 daily log -ins 1.4 per daily log -in 18 7. Expected Completion Date 8. Project Cost 9. Local Participation (%) Current -- 100% 10. Current Milestone 11. Milestone Factor 12. Net Current Value 3 100% 18 PADIA-01\CALLIR.997 The Planning Center City of Diamond Bar Reporting Period: June 1, 1996 - May 31, 1997 GATY or DIAMOND BAR AGENDA REPORT _ AGENDA NO. t. Z Cad TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 29,1997 FROM: Terrence L. Belanger, City Manager TITLE: "AN ORDINANCE OF THE CITY OF DIAMOND BAR RELATING TO THE REGULATION OF TAXICABS AND TAXICAB DRIVERS" SUMMARY: In April 1995 the City Council adopted an Ordinance relating to the operation of taxicabs and other vehicles for hire. Since the adoption, State law amended Government Code Section 53075.5, which requires the City's taxicab regulations to include a mandatory controlled substance and alcohol testing program. The taxicab employer, or if self-employed, the driver, is responsible for (and one or the other must pay the costs of) obtaining the test, providing the results to the City, and completing any rehabilitation and follow-up testing as may be necessary, all in compliance with certain federal regulation. Taxicab Drivers must test negative as a condition of employment and as a condition of permit renewal (yearly). A negative test result shall be accepted for one year as meeting this permit renewal or other periodic testing requirements. The City may rely upon a test result from another jurisdiction. The City must provide a list of testing agencies if requested. Test results are confidential and may not be disclosed without the driver's consent. (cont.) RECOMMENDATION: It is recommended that the City Council Approve for first reading by title only and waive full reading of Ordinance No. XX (1997): "An Ordinance of the City of Diamond Bar Relating to the Regulation of Taxicabs and Taxicab Drivers." LIST OF ATTACHMENTS: X Staff Report Resolution(s) X Ordinance(s) Agreement(s) Public Hearing Notification Bid Specification (on file in Clerk's office) Other: City EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? NIA _ Yes —No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Be ger Frank M, Ushe7 Kellee A. Fritzal City Manager Deputy City Manager Assistant to the City Manager SUMMARY: (cont.) The new law also requires certain specific elements to be set forth in the policy for entry into the taxicab business, including a provision that employment as a taxicab driver and compliance with the controlled substance and alcohol testing program are conditions of issuance of a permit. Attached is a marked (bold/underline) Ordinance to show the changes from the existing Ordinance to highlight the required new language pursuant to Government Code 53075.5. CITY OF DIAMOND BAK AGENDA REPORT AGENDA NO.7 z.(b-) TO: Honorable Mayor and Members of the City Council MEETING DATE: August 5, 1997 REPORT DATE: July 29, 1997 FROM: Terrence L. Belanger, City Manager TITLE: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE REIMBURSEMENT OF FEES FOR ISSUANCE OF REGULATORY LICENSES AND PERMITS FOR THE OPERATION OF TAXICABS AND OTHER VEHICLES FOR HIRE." SUMMARY: In April 1995 the City Council adopted an Ordinance regarding the operation of taxicabs and other vehicles for hire. The Ordinance established the procedure for taxicab companies to obtain licenses and permits to operate within Diamond Bar. The Ordinance requires taxicab companies to obtain driver permits and vehicle permits. The City needs to establish the reimbursement fees for the issuance of regulatory licenses and permits pursuant to Government Code 66018 and 53075.5. Government Code 53075.5 (c) states: "Each City or County may levy service charges, fees, or assessments in an amount sufficient to pay for the costs of carrying out an ordinance or resolution adopted in regard to taxicab transportation services pursuant to this section." The Public Hearing has been noticed according to Government Code 6062a. RECOMMENDATION: It is recommended that the City Council adopt Resolution 97 -XX "A Resolution of the City Council of the City of Diamond Bar establishing the reimbursement of fees for issuance of regulatory licenses and permits for the operation of taxicabs and other vehicles for hire." LIST OF ATTACHMENTS: X Staff Report X Resolution(s) Ordinance(s) Agreement(s) _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) _ Other: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1, Has the resolution, ordinance or agreement been X Yes —No reviewed by the City Attorney? 2. Does the report require a majority vote? N/A _ Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No REVIEWED BY: Terrence L. Be er Frank M. Usher Kellee k Fritzal City Manager Deputy City Manager Assistant to the City Manager CITY CUUNCIL KLPUKT MEETING DATE: August 5, 1997 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE REIMBURSEMENT OF FEES FOR ISSUANCE OF REGULATORY LICENSES AND PERMITS FOR THE OPERATION OF TAXICABS AND OTHER VEHICLES FOR HIRE." RECOMMENDATION It is recommended that the City Council adopt Resolution 97 -XX "A Resolution of the City Council of the City of Diamond Bar establishing the reimbursement of fees for issuance of regulatory licenses and permits for the operation of taxicabs and other vehicles for hire." BACKGROUND/ DISCUSSION Government Code Section 53075.5 requires every City to adopt an ordinance or resolution establishing a policy for entry into the taxicab business and providing for the establishment or registration of taxicab rates. The City adopted Ordinance No. 3 (1995) enacting Chapter 5.128 of the Diamond Bar Municipal Code (DBMC) regarding the regulation of taxicabs and other vehicles for hire. Government Code Section 53075.5 (c) allows cities to levy service charges to recover the cost of regulating the taxicab companies. Chapter 5.128 of the DBMC requires a vehicle license and a driver's permit for each taxicab. Section 5.128.020 (a) "License. No person or entity may operate an automobile for hire or taxicab service within the city, where such service originates within the city, without obtaining and paying for an automobile for hire or taxicab license." The licensing process is outlined in Section 5.128.030 which requires an application to be filed. The application must include the following information: a public convenience and necessity proposal , proof of insurance, applicant's financial responsibility, number of automobiles proposed to operate in the city and other related information. Once all the information is received, the City shall review the application. The City Council may grant applications after a public hearing. Due to the extensive requirements of the application for license, the fee for processing a vehicle license is set at $1,250, to cover city costs including staff time to review, the advertisement of the public notice, costs of processing, costs of monitoring ongoing compliance, and overhead. Section 5.128.020 (b) Driver's permit. (1) " No driver may operate an automobile for hire or taxicab into which passengers are accepted for transportation within the city without first obtaining, and paying all applicable fees for, a driver's permit." The requirement for driver's permits are outlined in Section 5.128.040 which requires an application including a photograph and fingerprints, and a background criminal investigation of all applicants. The fee for the processing a driver's permit is set at $120. to cover city costs including costs of processing, costs of monitoring ongoing compliance, and overhead. The fees listed above are for reimbursement of the City's expenses pursuant to Government Code 66018. RESOLUTION NO. 97 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE REIMBURSEMENT OF FEES FOR ISSUANCE OF REGULATORY LICENSES AND PERMITS FOR THE OPERATION OF TAXICABS and OTHER VEHICLES FOR HIRE A. Recitals (i) In accordance with Government Code 53075.5, the City is required to regulate taxicab operations. (ii) Diamond Bar Municipal Code Chapter 5.128 establishes regulations of taxicabs and taxicab drivers. Government Code Section 53075.5 and the DBMC authorize recovery of city costs by way of fees set by resolution of the City Council. (iii) All legal prerequisites to the adoption of this resolution have occurred. B. Resolution NOW, THEREFORE, be it found, determined and resolved as follows: In all respects as set forth in the Recitals, Part A of this Resolution. 2. The fee for a Taxicab License shall be $1,250. The fee is regulatory only and is not intended to be a revenue raising measure. The fee is intended to recover city costs including processing the application, overhead and monitoring compliance with license conditions and the Municipal Code. 3. The fee for a Driver's Permit shall be $120.00. The fee is regulatory only and is not intended to be a revenue raising measure. The fee is intended to recover city costs including processing the permit, overhead and monitoring compliance with license conditions and the Municipal Code. 4, The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED, and APPROVED by the City Council of the City of Diamond Bar, California, this day of , 1997. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on day of , 1997, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: Lynda Burgess, City Clerk of the City of Diamond Bar AGENDA ITEM 8.1 Documentation Available at the City Clerk's Office MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF CITTY� COUNCIL FROM: TERRENCE L. BELANGER, CITY MANAGER RE: SAFER BOARD OF DIRECTORS: APPOINTMENT OF BOARD MEMBER AND ALTERNATE. DATE: AUGUST 5, 1997 ISSUE: With the recent agreement to become members of the Self -Insurance Authority for Effective Risk Management (SAFER), it is necessary to appoint two members of the City Council to the SAFER Board of Directors and to be a Board Member Alternate, respectively. RECOMMENDATION: It is recommended that the Mayor appoint, with City Council consent, a member of the City Council to be the City's representative on the Safer Board of Directors and to appoint a member of the City Council to be an alternate for the City's member of the Safer Board of Directors. DISCUSSION: The Self -Insurance Authority for Effective Risk Management (SAFER) is a joint exercise of powers authority comprised of twenty-seven (27) member cities. The member cities are cities which contract with the County of Los Angeles for law enforcement and/or public works services. For a variety of reasons related to claims administration and insurance pool management, the SAFER cities determined that the most effective manner in which to protect themselves, individually and collectively, against the risk of loss was through the creation of an independent, joint powers authority insurance pool. The new JPA is referred to as SAFER. The SAFER Board of Directors is comprised of one member each of each of the SAFER cities. There is also an Alternate for each of the SAFER Board Members. The needs to make the appointments of Councilmembers to the above two positions. Members of the SAFER Board and Alternates serve at the pleasure of the SAFER member agency. Only City Councilmembers may serve on the SAFER Board or as Alternates. The California Joint Powers Insurance Authority (CJPIA) will administer the SAFER insurance pool. 4(� RESOLUTION NO. 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THAT CERTAIN AGREEMENT ENTITLED "JOINT POWERS AGREEMENT OF THE SELF-INSURANCE AUTHORITY FOR EFFECTIVE RISK MANAGEMENT" THE CITY COUNCIL DOES HEREBY RESOLVE AS FOLLOWS; SECTION 1. The City of Diamond Bar does hereby find, determine, and declare as follows: Applicable law, including, without limitation, California Government Code Section 6500 et seq. provides that two or more public agencies may by agreement jointly exercise any powers which are common to the contracting parties. Applicable law, including without limitation, California Government Code Section 990.4, permits a local public entity to self -insure; to purchase insurance through an authorized carrier; to purchase insurance through a surplus lines broker, and/or to do any combination of the above. The public interest, convenience and necessity will be best served by the execution and implementation of the Joint Powers Agreement of the Self - Insurance Authority for Effective Risk Management ("SAFER") (the "Agreement") which will allow the parties hereto to pool their self-insured losses; purchase excess insurance and provide for administrative services in connection with a joint protection program, the City Council, based upon staff reports have found that it is economically feasible and practical for the parties to the Agreement to do so. SECTION 2. The City Council hereby approves the Agreement and authorizes the Mayor to execute the Agreement on behalf of the City in substantially the form attached hereto as Exhibit A. SECTION 3. The City Council hereby appoints Council Member to serve as the City's principal appointee to the SAFER Board of Directors ("Representative"). SECTION 4. The City Council hereby appoints Council Member to serve as the City's Alternate Representative to the SAFER Board of Directors in the absence of the regular Representative. Resolution No. 97 - Page 2 SECTION 5. The City Council hereby appoints the California Contract Cities Association to act as its Agent with respect to the negotiations with the County of Los Angeles (the "County") relating to an Indemnification Agreement by and between the City and the County in connection with that certain City -County Law Enforcement Services Agreement dated as of SECTION 6. The City Clerk is hereby directed to transmit an executed copy of the Agreement and a certified copy of this resolution to Sam Olivito, Executive Director, California Contract Cities Association, 10810 Paramount Boulevard, Suite 202, Downey, California 90241. SECTION 7. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this day of 1997. Robert Huff, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on day of 1997, by the following vote: AYES NOES: - ABSENT: ABSTAIN: f-./wpwin60/resoriak.97 a7am7iyev xoisysxswnooa ox s•s •ox xssz vaxsoy AGENDA ITEM NO. 9.1 DOCUMENTATION PREVIOUSLY GIVEN TO CITY COUNCIL COPIES AVAILABLE FOR INSPECTION AT THE FOLLOWING LOCATIONS: CITY HALL HERITAGE PARK LIBRARY PLANNING DEPARTMENT MINUTES OF THE REDEVELOPMENT AGENCY REGULAR MEETING OF THE BOARD OF DIRECTORS JULY 1, 1997 �k 1. CALL TO ORDER: Chairman Werner 2. ROLL CALL: Agency Members Ansari, Harmony, Herrera, Vice Chairman Huff, Chairman Werner Also present were: Terrence L. Belanger, Executive Director; Amanda Susskind, Assistant Agency Attorney; Frank Usher, Deputy City Manager; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, Agency Secretary. 3. CONSENT CALENDAR: AM/Herrera moved, AM/Ansari seconded, to continue all Redevelopment Agency matters to July 15, 1997. 3.1 APPROVAL OF MINUTES: 3.1.1 Regular Meeting of June 3, 1997 - Continued to July 15, 1997. 3.1.2 Regular Meeting of June 17, 1997 - Continued to July 15, 1997. 4. OLD BUSINESS: None 5. NEW BUSINESS: 5.1 RESOLUTION NO. R -97 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 1997 AND ENDING JUNE 20, 1998, INCLUDING THE APPROPRIATION OF FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH - Continued to July 15, 1997. 6. PUBLIC HEARINGS: None 7. AGENCY MEMBER COMMENTS: None 8. AGENCY SUBCOMMITTEE REPORTS: None AGENCY ADJOURNMENT: There being no further business to conduct, Chair/Werner adjourned the Redevelopment Agency meeting at 11:12 p.m. LYNDA BURGESS, Agency Secretary ATTEST: Chairman MINUTES OF JOINT MEETING REDEVELOPMENT AGENCY AND CITY COUNCIL JULY 1, 1997 CALL TO ORDER: Chairman Werner called the Joint Meeting with the City Council to order at 6:48 p.m. in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Ansari, Harmony, Herrera, Vice Chairman Huff, Chairman Werner Also present were: Terrence L. Belanger, Executive Director; Amanda Susskind, Assistant Agency Attorney; Frank Usher, Deputy City Manager; James DeStefano, Deputy City Manager; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, Agency Secretary. 2. SPECIAL PRESENTATION BY TWO GUEST SPEAKERS ON THE SUBJECT OF REDEVELOPMENT - Murray Kane, Kane, Ballmer & Berkman, spoke in opposition to redevelopment in D.B. He demanded the City demonstrate the type of blight required by law. He presented a videotape displaying areas earmarked for inclusion in the redevelopment area. Heinz Gehner, D.B. Chamber of Commerce President and local business person, spoke in favor of the concept of redevelopment. AM/Ansari asked if another speaker may utilize the balance of Mr. Gehner's 12 minute allotment for speaking in favor of redevelopment. ACA/Susskind responded that the Council and Redevelopment Agency agreed to have one speaker represent each side of the redevelopment issue. If additional speakers are allowed, Council and Redevelopment Agency would be conducting another public hearing. In response to AM/Ansari's question regarding why the Gateway Corporate Center would be considered urbanized, Felice Acosta explained that redevelopment law states that "no more than 20% of a project area may be comprised of vacant, unurbanized property. If a property is surrounded or nearly surrounded by developed property, it may be considered as urbanized." The fact that the property was subdivided and not developed in 9 or 10 years is evidence of economic blight. Therefore, this project meets the test of the law. In response to AM/Ansari's question regarding Mr. Kane's statement that the City will lose $20 million from its General Fund, Ms. Acosta stated that D.B. properties have declined in value in the past three years. The City will receive a pass-through to help offset loss of tax revenue. Approximately 35% of the 100% of increase will go to various taxing agencies, including the City. Of the remaining 100%, 20% will be set aside for housing and the remainder will go to the Redevelopment Agency to conduct redevelopment activities within the redevelopment area. If the City does nothing and commercial property values continue to decline, the City will be in a worse position financially. Residential property values have continued to increase. JULY 1, 1997 PAGE 2 As a result, D.B. has a very healthy residential community and a very depressed commercial area. In response to AM/Harmony's question as to why Eric Stone's property is included in the project area, Ms. Acosta explained that Mr. Stone acknowledged that there are two legal assessors parcels - the parcel included in the project area contains a large flood control channel, which is developmentally problematic. In response to AM/Harmony as to why the SunCal property adjacent to Tin Dr. was removed from the project area, Ms. Acosta stated that the property was originally included to facilitate access to the commercial areas as they are developed. However, it was later determined that public access would not be permitted through the area and; therefore, did not meet the criteria for inclusion within the redevelopment project area. Regarding the Sandstone Canyon project, which has been approved for private access and is still included in the project area, she responded that the Canyon is included in the project area because of severe geotechnical problems associated with the development. PWD/Wentz explained that in reviewing the Arciero project and as drainage plans unfolded, there were, along the roadway access, some areas of potential landslide. Mitigation measures were addressed and reviewed by the County and others. The project remains in the Redevelopment Project Area due to landslide potential. Ms. Acosta explained that the Patel property is included because of the geotechnical problems. The City has identified properties that have problems that may be rectified by redevelopment. In response to AM/Herrera's question regarding the 20% low income housing obligation, Ms. Acosta indicated that redevelopment law requires that redevelopment agencies set aside 20% of their tax increment dollars to improve low and moderate income affordable housing within their communities unless findings can be made that no need exists. Within D.B., some $ 90 million may be generated over the life of the plan if the projections are accurate. She explained that the County median income for a one person household is $35,900; for a family of four - $51,300. The law allows for housing assistance in many forms (housing rehabilitation, first time home buyers programs, senior citizen housing) for households up to 120% of median income. Funds can be allocated to the L.A. County Housing Authority for distribution. AM/Herrera stated that the City concluded it does not have a large area for construction of new low and moderate income housing. As a result, would the City have the option to utilize other plans throughout the City. Ms. Acosta responded that the City would have the ability to expend dollars to improve housing on a citywide basis as opposed to building housing. Chair/Werner asked who pays if the redevelopment agency project fails. He spoke JULY 1, 1997 PAGE 3 about the use of bond money versus a "pay-as-you-go" basis and asked whether future Agency Board Members can be precluded from entering into a bond financing program during the life of the Redevelopment Plan. He asked for staff to provide restrictive approaches to eminent domain. In lieu of restrictive approaches to eminent domain, he asked that the use of condemnation in this Redevelopment Plan be prohibited. ED/Belanger stated that if the Redevelopment Project Area is adopted, the loans the City has made to the Redevelopment Agency would be debts of the Agency and increments, as they became available, would be used to repay the debts. Ms. Acosta further stated that if the Redevelopment Agency chooses to issue bonded debt, it is a debt of the Agency and not a debt of the City. The bond investor assumes the risk. Many agencies insure bonds or provide Letters of Credit to local banks. AAA/Susskind stated that the proposed Redevelopment Plan includes a clause to preserve the option of using eminent domain in instances where the Agency determines it is a public benefit to do so. Following adoption, the Ordinance and Plan could be amended to remove the power of eminent domain which requires a full public hearing notice or Council could state its policy that it has no desire to use eminent domain and the issue will not be rescinded without a public hearing. With respect to issuance of bonds, bonds are not usually issued until the project area has enjoyed a few years of tax increment receipt to determine that the bond holders can be assured that security exists for any risk they may assume. ED/Belanger stated the Redevelopment Agency has the ability to lower its limit of bonded indebtedness. AM/Ansari asked for identification of the commercial building referred to in the Project Area as requiring "extensive rehabilitation." She asked why the City's Building & Safety Division did not abate the illegal condition, if it exists. She asked if eminent domain could be eliminated from the Redevelopment Plan right away. She asked what types of businesses and buildings would be subject to eminent domain. Further, she asked if the Redevelopment Plan might be more successful if it was held over for an additional 6 months and a public outreach program was conducted. She asked what cities have successful redevelopment agencies and if there had been more public input than there has been in D.B. Ms. Acosta indicated that the commercial building requiring extensive rehabilitation is Assessor's Parcel #8719-010-009 located on Washington Ave. Hitta Mosesman displayed photographs of buildings located in the proposed Project Area which exhibit deterioration and deferred maintenance. AAA/Susskind explained what may occur if adoption of the Redevelopment Agency is postponed. JULY 1, 1997 PAGE 4 In response to AM/Ansari, Ms. Acosta responded that during the adoption process, communities such as Carson, which has had a successful Redevelopment Agency since 1971, held town hall meetings but did not have Ad Hoc Committees. Burbank's Redevelopment Agency received overwhelming support from the Project Area Committee and the community. Fontana's plan adoption took approximately 2 1/2 years, which adversely affected its success. AM/Harmony asked why the City does not enforce its Property Maintenance Ordinance and ask property owners to rehabilitate their properties. He felt that $90 million for low and very low income properties would impact the community. He said the Gateway Corporate Center property is so valuable that property owners are not in a hurry to develop the property and will not sell the property until the values increase. He further stated that politicians do not know how to "pay-as-you-go" and indicated that his research shows that the City's sales tax revenue has increased every year. Ms. Acosta stated that the project area exhibits deterioration and deferred maintenance as well as very strong economic blight. There is a reason the City's commercial property values have declined and vacancies have increased while the residential property values have not declined. The Gateway Corporate Center property owners are actively marketing their sites and have, within the last 3 months, dropped their sales price by 10% to entice buyers because they are concerned about the lack of development potential. The report notes on Page B-19 that the Gateway Corporate Center suffers from depreciated values. With respect to the retail sales, evidence provided to Council clearly shows that D.B.'s retail sales are in decline, especially compared to the surrounding communities. More and more residents are purchasing outside the community and bypassing local merchants. AM/Herrera asked for clarification of "blight" and whether every building within the project area must suffer from blight. Ms. Acosta stated that opponents of redevelopment for D.B. have focused on deterioration. Deterioration is only one element of physical blight. Physical blight - substandard design, lack of parking, lack of access, etc. - and economic blight - depreciating property values, vacancies, high crime rate, etc. - have a number of characteristics. The law requires that a project area must have at least one physical and one economic blight condition to constitute a blighted area. AM/Herrera asked Ms. Acosta to confirm that Redevelopment Agency monies will not necessarily be spent on every building within the project area. Ms. Acosta said that a project area will not generate sufficient revenues to spend money on every property. In the initial years of redevelopment, resources will be very limited. AM/Herrera felt redevelopment would greatly benefit the City and that all JULY 1, 1997 PAGE 5 commercial areas should be incorporated. Redevelopment Agencies allow cities to enter into more partnerships with local businesses and school districts. Monies could be used for additional sports lighting, building a senior center, etc. If D.B. expects to compete effectively with other cities and retain its businesses, it must have a Redevelopment Agency. VC/Huff talked about a 2 -page facsimile being sent to D.B. citizens allegedly from concerned citizens who oppose redevelopment. He felt that to oppose redevelop- ment is to oppose fiscal prudence. Chair/Werner spoke about the positive aspects redevelopment affords including creating incentives to entice businesses to locate in the City. 3. OLD BUSINESS: (ITEMS 3.1 THROUGH 3.6 ARE CONTINUED FROM JUNE 10, 1997) 3.1 ADOPTED RESOLUTION NO. R-97-12: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY RECOMMENDING APPROVAL BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR OF THE EXCLUSION OF CERTAIN PROPERTY FROM THE PROPOSED DIAMOND BAR ECONOMIC REVITALIZATION AREA - VC/Huff moved, AM/Herrera seconded, to adopt Redevelopment Agency Resolution No. R- 97-12. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, VC/Huff, Chair/Werner NOES: AGENCY MEMBERS - Harmony ABSENT: AGENCY MEMBERS - None 3.2 ADOPTED RESOLUTION NO. 97-49: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE EXCLUSION OF CERTAIN PROPERTY FROM THE PROPOSED DIAMOND BAR ECONOMIC REVITALIZATION AREA - C/Wemer moved, MPT/Herrera seconded, to adopt City Council Resolution No. 97-49. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - None 3.3 ADOPTED RESOLUTION NO. 97-50: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING WRITTEN FINDINGS IN RESPONSE TO ORAL AND WRITTEN OBJECTIONS, COMMUNICATIONS AND SUGGESTIONS IN CONNECTION WITH THE PROPOSED REDEVELOPMENT PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA OF THE DIAMOND BAR REDEVELOPMENT AGENCY - C/Werner moved, MPT/Herrera seconded, to adopt City Council Resolution No. 97-50. Motion carried by the following JULY 1, 1997 Roll Call vote: PAGE 6 AYES: COUNCIL MEMBERS - Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Ansari, Harmony ABSENT: COUNCIL MEMBERS - None 3.4 ADOPTED RESOLUTION NO. R-97-14: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA; ADOPTING THE MITIGATION MONITORING PROGRAM; ADOPTING THE FINDINGS AND FACTS IN SUPPORT OF FINDINGS AS REQUIRED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, ADOPTING A STATEMENT OF OVERRIDING CONSIDERATION AND APPROVING THE REDEVELOPMENT PLAN - VC/Huff moved, AM/Herrera seconded, to adopt Redevelopment Agency Resolution No. R-97-14. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Herrera, VC/Huff, Chair/Werner NOES: AGENCY MEMBERS - Ansari, Harmony ABSENT: AGENCY MEMBERS - None 3.5 ADOPTED RESOLUTION NO. 97-51: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA; ADOPTING THE MITIGATION MONITORING PROGRAM; ADOPTING THE FINDINGS AND FACTS IN SUPPORT OF FINDINGS AS REQUIRED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, ADOPTING A STATEMENT OF OVERRIDING CONSIDERATIONS, APPROVING THE REDEVELOPMENT PLAN AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH. - C/Werner moved, MPT/Herrera seconded, to adopt City Council Resolution No. 97-51. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Ansari, Harmony ABSENT: COUNCIL MEMBERS - None 3.6 APPROVED FIRST READING OF ORDINANCE NO. 03 (1997): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING AND ADOPTING THE REDEVELOPMENT PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA - C/Harmony moved, C/Ansari seconded, to direct staff to prepare necessary documents to place the Redevelopment issue on the next available ballot for voter approval to be presented for consideration at the July 15, 1997 City Council meeting. Motion carried by the following Roll Call vote: JULY 1, 1997 PAGE 7 AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner NOES: COUNCIL MEMBERS - MPT/Herrera, M/Huff ABSENT: COUNCIL MEMBERS - None MPT/Herrera moved, C/Werner seconded, to waive full reading and approve first reading by title only of Ordinance No. 03 (1997). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - None ADJOURNMENT TO REGULAR CITY COUNCIL MEETING - Chair/Wemer adjourned the Joint Meeting with the City Council at 9:30 p.m. ATTEST: Chairman LYNDA BURGESS, Agency Secretary E 41 4 .1 MINUTES OF THE REDEVELOPMENT AGENCY REGULAR MEETING OF THE BOARD OF DIRECTORS JULY 15, 1997 CALL TO ORDER: Chairman Werner oRgFT ROLL CALL: Agency Member Ansari, Herrera, Vice Chairman Huff, Chairman Werner. Agency Member Harmony was excused. Also present were: James DeStefano, Deputy City Manager; Frank Usher, Deputy City Manager; Amanda Susskind, Assistant Agency Attorney; Bob Rose, Community Services Director; Linda Magnuson, Assistant Finance Director and Lynda Burgess, Agency Secretary. PUBLIC COMMENTS: Clyde Hennessee praised the City Council for its open discussion of redevelopment. CONSENT CALENDAR: AM/Herrera moved, AM/Ansari seconded, to approve the Consent Calendar. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, VC/Huff, Chair/Werner NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - Harmony 3.1 APPROVED MINUTES 3.1.1 Regular Meeting of June 3, 1997 - as submitted. 3.1.2 Regular Meeting of June 17, 1997 - as submitted. 3.2 APPROVED VOUCHER REGISTER - dated July 15, 1997 in the amount of $44,547.77. PUBLIC HEARINGS: None OLD BUSINESS: 5.1 RESOLUTION NO. R-97-13: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1,. 1997 AND ENDING JUNE 20, 1998, INCLUDING THE APPROPRIATION OF FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH - AM/Ansari moved, AM/Herrera seconded, to adopt Resolution No. R-97-13. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, VC/Huff, Chair/ Werner JULY 15, 1997 PAGE 2 NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - Harmony 5.2 RESOLUTION NO. R-97-15: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY DECLARING ITS POLICY TO ACCOMPLISH REDEVELOPMENT OF THE DIAMOND BAR ECONOMIC REVITALIZATION AREA WITHOUT EMINENT DOMAIN - AM/Ansari moved, AM/Herrera seconded to adopt Resolution No. R-97-15 as amended by adding wording to require a Public Hearing on eminent domain pursuant to Health and Safety Code Section 33452. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, VC/Huff, Chair/ Werner NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - Harmony 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: None 8. AGENCY SUBCOMMITTEE REPORTS: None AGENCY ADJOURNMENT: There being no further Agency business to discuss, Chair/Werner adjourned the Redevelopment Agency meeting at 11:43 p.m. ATTEST: Chairman LYNDA BURGESS, Agency Secretary DIAMOND BAR REDEVELOPMENT AGENCY IlVTEROMCE MEMORANDUM TO: Chairman Werner and Board of Directors FROM: Linda G. Magnuson, Assistant Finance Director SUBJECT: Voucher Registers, August 5, 1997 DATE: July 31, 1997 Attached are the Voucher Registers dated August 5, 1997 for the Diamond Bar Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received. Payment of the listed vouchers totalling $12,383.60 is hereby allowed from the Diamond Bar Redevelopment Agency Fund. APPROVED BY: �J Linda G. Mag son Assistant Finance Director 11 r Ter ence L. RAIanger Executive Di a for Gary H. Werner Chairman Robert S. Huff Vice Chairman 'ederal Express Corp. FedExpress 0'-4110-2120 8 70805A o=enry :_.evacek Group Ro.erov 02-4110-401)0 92 70805A 01 /5975 07/30 06/30 420789827 hailSveRDA TOTAL DUE VENDOR 07130 :16/30 5438 -IN Pr1fSvcs-Phse2Plan TOTAL DUE VENDOR - * * PREPAID AMOUNT DATE CHECK 1,981.48- 1,981.40 1,981.48 164.10 237.00 > 2,382.50 18.77 } 18.77 9,803.33 '3,3-03.=; TOTAL PREPAID -----------:: 0.00 TOTAL DUE 1' 204. -'DO TOTAL REPORT ----------- 12 2)04 60 t** :.assn3r !R TF.E; .:4a DuiT....x.. :nu .............ii;5!'. ;ERROR RARE a" a ACCOUNT PROU.TX-NO 808 /A0. ENTRY/DUE IHV. ICE I;E rRIPTIOH ott n 9eland Assoc CotBelAsso )02-4110-40!7!) 99 70805A 07/31 06/30 Correction M'2-41110-4000 100 70805A 07/.31 06130 EIR-DBRedvlpmntProj u( --4110-. 0 94 70805A 0115216 07130 06/30 4675 EIR-DBRedvlpmntProj N12-4110-4000 96 70805A 01/5994 77/34 06/:X 4717 Prot Svcs-RedvlpAnt "021-41101-4000 98 70805A 01;5716 07,/30 06/30 4717 EIR-DBRedvlpmntProj TOTAL DUE VENDOR -- 'ederal Express Corp. FedExpress 0'-4110-2120 8 70805A o=enry :_.evacek Group Ro.erov 02-4110-401)0 92 70805A 01 /5975 07/30 06/30 420789827 hailSveRDA TOTAL DUE VENDOR 07130 :16/30 5438 -IN Pr1fSvcs-Phse2Plan TOTAL DUE VENDOR - * * PREPAID AMOUNT DATE CHECK 1,981.48- 1,981.40 1,981.48 164.10 237.00 > 2,382.50 18.77 } 18.77 9,803.33 '3,3-03.=; TOTAL PREPAID -----------:: 0.00 TOTAL DUE 1' 204. -'DO TOTAL REPORT ----------- 12 2)04 60 -,;44 07/31i,37 V J. UT H -7 R R -7 E F 1 R T DUE THK .............. _7 A CLL POST 3jE RAS POSTED FUND PAT REVENUE EITHKE REVENUE WEISE ------ - -------- - -- 02 12,204.60 QA4.6C TOTAL---------- - ------------ ------------ ----------- 1L FUIKS 12,204.60 12,:_;4x FUTURE TRARSACTNES REVENE ElPENSE UN 7IE: 00:45 07;S1i'37 :EHUOR HARE I ACCOUNT PROJ.TX-HO BO .alii�rrtia Redevelopment CalRedvip - 2-411 j-2*330 1 30805A i B, 3 I' R D A t i -. u'? .HER aE i STEA DUE THRU............. ,8iO`la7 lIO. EYTRY/D]TE IRVDICE DESCRIPTION 00 O8N5 RDAiirkshp-S/21197-ffagncsn TOTAL DUE VENDOR --------? TOTAL PREPAID --------> TOTAL DUE -------------> TOTAL REPORT ----------- PAGE i PREPAID ; + AMOUNT DATE CHEC -------------------------- 179.00 175.00 0.00 179.00 179.0? �G0IIM8: 07/3i!jC883 R�GIS�OO FUBD SJ3Y 3EPO3T � . 0UE ?8BO............0BC�/97 , u - 8/L �JO qTLL POSI �E HASPOSI�0 �%��~ �8�.P&Y �v00O D�E H`3 E REVENUE EXPENSE --------------------- --____-----____----_-__--_-_---_--------__- }02 179.O0 I0TXL----------- ----------- --------- -____- -------__'- _---------- &lL FUNDS 179.00 ar Chf& w HMRwe&MC Jr ifs "dorsy Ai U... 0 &I. 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