Loading...
HomeMy WebLinkAbout7/16/1996cit'19 / eg, coultcl /' AGENDA Tuesday, July 16, 1996 5:30 p.m. Closed Session CC - 8 6:30 p.m. Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California Mayor Eileen Ansari Mayor Pro Tem Bob Huff Council Member Clair W. Harmony Council Member Caro t Herrera Council Member Gary Werner City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 86x2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, const inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. f 111 A X111111 �� 11� I Please refrain from smoking, eating or drinking in the Council Chenbers. .ty= The City of Diamond Bar uses recuckd Paper and encourages you to do the same. PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items andlor other its of which are within. the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity -for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persona who aro interested parties for an item may be requested to give their prer--•,hon at the time the item is called an the calendar. The Chair may limit the public input on my item or the total amount of time sttocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refram from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive btuinaes meeting suviroomsat ars viewed as attacks against the entire City Council and will not be tolonaml. If not campl= d with, you will forfeit your re -ming time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section S4954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee w+ hW.) In accordance with State Law (Brawn Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In crus of ".w;,;gcxy or whm a subject matter arises subsequent to the posting of the agenda, up= making certain findings, the Council may act on an item that is not an the posted a8md+- CONDUCT IN THE CITY COUNCIL CHAMBERS Tha Chair shall order removed tans the Coumail Chambers my person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or my member of the thereof, tending to. iatatupt the due and orderly course of said meeting. B. A breach of the pesos, boistwoua conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of my lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful io -_ fe.cswe with the arra and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings an prepared by the City Clem sad are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette taper and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments wbo cannot acoaaa the public speaking area. Sign language interpreter services are also avulabk by giving notice at la" three business days in advance of the mestiog. Please t-1_pb-2— (909) 860-2489 between. 8 a.m. and S p.m. Monday dMw48h Friday. HELPFUL PHONE NUMIERS Copies of Agenda, Rules of the Council, Cassette Tapea of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TARN ON ANY ITEM MEMIP-mu ON THE AGENDA. THIS.MEETING IS BEING BROADCAST LIVE BY JONES INTERCABLE FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. 1. CLOSED SESSION: Next Resolution No. 96-51 Next Ordinance No. 03(1996) 5:30 p.m. CC -8 CONFERENCE WITH LEGAL COUNSEL LITIGATION: (SUBDIVISION (A) OF SECTION 54956.9) Name of Case: Clair Harmony v. City of Diamond Bar Case No. BS 039769 2. CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: 6:30 P.M. July 16, 1996 Mayor Ansari Council Members Harmony, Herrera, Werner, Mayor Pro Tem Huff, Mayor Ansari 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Proclaiming the Week of July 21 - 27, 1996 as "Lead Poison Control Week." 3.2 Presentation of City Tile to retiring Capt. Mario Richard Lopez with the Los Angeles County Fire Department. 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERT IN THE PARK - Mike Henebry Orchestra (Swing/Big Band) - July 17, 1996 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 PLANNING COMMISSION - July 22, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. JULY 16, 1996 PAGE 2 5.3 CONCERT IN THE PARK - Doo Wah (Country Western) - July 24, 1996 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.4 PARK & RECREATION COMMISSION - July 25, 1996 - 7:00 p.m., AQMD Hearing Board Room, 21865 E. Copley Dr. 5.5 CONCERT IN THE PARK - Film at Eleven (Classic 60-s & 70's) - July 31, 1996 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.6 CITY COUNCIL MEETING - August 6, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Regular Meeting of June 18, 1996 - Approve as Submitted. 6.1.2 Town Hall Meeting of June 22, 1996 - Approve as Submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES - Regular Meeting of June 10, 1996 - Receive & file. Requested by: Community Development Director 6.3 PARKS & RECREATION COMMISSION MINUTES - Regular meeting of May 23, 1996 - Receive & file. Requested by: Community Services Director 6.4 VOUCHER REGISTER - Approve Voucher Register dated July 16, 1996 in the amount of $280,421.19. Requested by: City Manager 6.5 CLAIM FOR DAMAGES - Filed by Mark Johnson May 31, 1996. Recommended Action: It is recommended that the City Council reject the request and refer the matter for further action to Carl Warren & Co., the City's Risk Manager. Requested by: City Clerk 6.6 AWARD OF,CONTRACT FOR MINUTE SECRETARY SERVICES - The City has utilized the services of a contract secretary to transcribe minutes for the City Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission. These services allow clerical JULY 16, 1996 PAGE 3 staff more opportunities to effectively handle contact with the public, answer phones, complete agendas, post notices, complete mailings for hearings, and other duties as required. It has been proven that it is more cost effective to utilize the services of an outside Minute Secretary than to have staff prepare minutes. Recommended Action: It is recommended that the City Council authorize the City Manager to enter into an agreement with Carol A. Dennis for Minute Secretarial services for City Council, Planning Commission, Parks & Recreation and Traffic & Transportation Commission meetings in the amount of $21,400 for the period August 1, 1996 through June 30, 1997, with a one-year renewal option for the City. Requested by: City Clerk 6.7 APPROVAL OF CHANGE ORDER #1 FOR ADDITIONAL GRAFFITI REMOVAL WORK BY GRAFFITI CONTROL SYSTEMS, INC. FOR THE 1995/96 FISCAL YEAR - The City has an existing contract with Graffiti Control Systems, Inc. for the removal of Graffiti city-wide. The contract sets forth a unit price of $30.00 per site for graffiti removal and allows the City Council to determine the number of sites to be serviced. In April, 1995 staff estimated that there would be a need to remove graffiti from 833 sites during the 1995/96 FY. At its meeting on April 18, 1995, the City Council authorized the expenditure of up to $25,000 (833) sites for City-wide graffiti removal for the 1995/96 FY. The actual amount of graffiti needed removed was 983 sites at a cost of $29,500. Staff is asking City Council to approve Change Order #1 in the amount of $4,500 for the additional graffiti removal work completed during the 1995/96 FY. Recommended Action: It is recommended that the City Council approve Change Order #1 in the amount of $4,500 for additional graffiti removal work performed by Graffiti Control Systems, Inc. for the 1995/96 FY. Requested by: Community Services Director 6.8 AMENDMENT TO AGREEMENT WITH HDL FOR DOCUMENTARY TRANSFER TAX - At their meeting of June 20, 1995, the City Council approved an agreement with Hinderliter, de Llamas & Associates (Hdl) Coren & Cone to perform a review of Documentary Transfer Tax paid to the City by the County of L.A. The period reviewed were for calendar years 1992, 1993, 1994 and 1995. This review has indicated a possible underpayment of $18,800. This amount has been submitted to the County for validation. With an average validation rate of 75%, the City should expect to receive about $14,100. Our agreement establishes a one-time fee of 15% of funds received, which for the period indicated JULY 16, 1996 PAGE 4 would be about $2,100. We have been advised by HdL Coren & Cone that effective July 1, 1996, the fee will be increased to 25% of new revenue found, on a one-time basis. While the amounts are relatively small, because this is revenue that the City would not otherwise receive, this seems to be a service which is worthwhile continuing. Recommended Action: It is recommended that the City Council approve an agreement amendment with Hinderliter de Llamas Coren & Cone regarding Documentation Transfer Tax review services, establishing a contingency rate of 25% of County validated findings. Requested by: City Manager 6.9 AWARD OF CONTRACT FOR THE PANTERA PARK CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES TO HEIMBERGER HIRSCH & ASSOCIATES - In preparation for the commencement of the Pantera Park construction, the City distributed over seventy Request for Proposals for Construction Administration and Inspection Services. The City received eight proposals in response. After review, the committee conducted interviews with five firms. Based upon the proposals, interviews and reference checks the committee selected the firm of Heimberger Hirsch as the most qualified firm. Recommended Action: It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Heimberger Hirsch and Associates for Construction Administration and Inspection Services for Pantera Park Construction in an amount not to exceed $53,040 and provide a contingency amount of $5,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $58,040. Requested by: City Manager 6.10 RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE WITHDRAWAL OF THE CITY FROM THE EAST SAN GABRIEL VALLEY INTEGRATED WASTE MANAGEMENT JOINT POWERS AUTHORITY (JPA) - This item is submitted for consideration by the Council to decide whether to continue participating in the East San Gabriel Valley Integrated Waste Management Joint Powers Authority (JPA) and to extend its term from the current termination date -of September 1, 1996 to June 30, 1997. The JPA was originally founded in September 1990 to prepare common Integrated Waste Management planning documents required by AB 939 and AB 2707. To allow for development and implementation of Air Quality Management planning documents, it was extended once from September 1, 1993 to September 1, 1996. Both of these programs have been completed and further extension of the JPA is no longer JULY 16, 1996 PAGE 5 necessary. Recommended Action: It is recommended that the City Council adopt Resolution No. 96 -XX authorizing the withdrawal of the City of Diamond Bar from the East San Gabriel Valley Integrated Waste Management Joint Powers Authority, and instruct the City Manager to prepare and forward a 30 -day notice informing the JPA of the City's action and referencing the Resolution. Requested by: City Engineer 6.11 APPROVAL OF AMENDMENT NO. 2 TO THE CONSULTING SERVICES AGREEMENT WITH J. MICHAEL HULS, R.E.A., FOR ENVIRONMENTAL MANAGEMENT SERVICES - The City has heretofore retained the services of a consulting firm with experience in solid waste planning and integrated waste management program implementation. The City's agreement with J. Michael Huls, R.E.A., will expire on August 15, 1996. Consequently, the City is prepared to extend the contract for one year. Recommended Action: It is recommended that the City Council (1) find that it is in the City's best interest to extend the existing contract rather than request bids for the services; and, (2) approve and authorize the Mayor to execute Amendment No. 2 with J. Michael Huls, R.E.A., in an amount not -to -exceed $35,000 for services relating to the administration of the City's solid waste permit system and to assist in the coordination of AB 939 and program activities during FY 1996-97. Requested by: City Engineer 6.12 SUNSET CROSSING STREET REHABILITATION FROM SR -57 OFF -RAMP TO GOLDEN SPRINGS DRIVE - Sunset Crossing Rd., between SR -57 and Golden Spgs. Dr., is in need of pavement rehabilitation and/or reconstruction. On June 4, 1996, the City Council authorized staff to advertise for bids for the Sunset Crossing Rd., Street Rehabilitation Project from SR -57 off -ramp to Golden Spgs. Dr. At this time, the City proposes to award a construction contract to the lowest responsible bidder. Recommended Action: (A) It is recommended that the City Council award a construction contract to J.E.G. Construction Co., Inc. in an amount not -to -exceed $463,439, and provide a contingency amount of $50,000 for project change orders to be approved by the City Manager, for a total authorization amount of $513,439. (B) It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Dewan, Lundin and Associates for construction administration/inspection services in an amount not-to- JULY 16, 1996 PAGE 6 exceed $24,484 and provide a contingency amount of -$2,500 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $26,984. Requested by: City Engineer 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 DESIGNATION OF COUNCIL MEMBER TO SIGN RESOLUTION NO. 95- 21 AND RESOLUTION NO. 95-22 (TENTATIVE TRACT MAP NO. 51253-SASAK) - The City Council approved Resolution Nos. 95-21 and 95-22, on May 17, 1995. Resolution Nos. 95-21 and 95-22 approved Tentative Tract Map No. 51253 (Sasak), which approved a 21 lot subdivision, on 6.7+/- acres of land. At the time of the approval of Resolution Nos. 95- 21 and 95-22, there was reported indications of geologic instability on the Sasak property. The reports of the geologic situation were significant enough to cause the City Council to require the satisfaction of specific conditioUs precedent, by Sasak, before Resolution Nos. 95-21 and 95-22 would be signed and TTM No. 51253 be approved. In order to have the Resolutions signed, it is necessary for the City Council to designate a Council Member to sign the documents. It is suggested that the member designated be one who was present and voting at the meeting (May 17, 1995) whereat Resolution Nos. 95-21 and 95-22 was approved. Recommended Action: It is recommended that the City Council designate a member of the City Council to sign Resolution Nos. 95-21 and 95-22, which approved Tentative Tract Map No. 51253 (Sasak). Requested by: City Manager 8.2 PROPOSED CHANGES TO EMPLOYEES' SALARY AND COMPENSATION - FY 96-97- The City Council continued discussion on a staff proposal to have salaries increased by 3.5% and to have the cafeteria amount increased by $50.00/mo. The estimated percentage change in the Consumer Price Index (CPI) is an increase of 1.6%. As has been conveyed in a previous memorandum, the percentage increase in the CPI over the seven plus years of the City's existence has been 24.8%. Employee salary adjustments over the same period of time have increased 16.4%. Using the CPI as the benchmark, employee salaries have fallen 8.4% behind the CPI. Based on comments made at the July 2, 1996 Council meeting, staff has prepared salary increase proposal alternatives for consideration. Recommended Action: (1) It is recommended that the City Council approve one of the salary adjustment alternatives. If either Alternative 2 or 3 is approved, JULY 16, 1996 PAGE 7 it is recommended that the merit payment be given across the board to all employees in a single, lump sum payment. Further, staff should be directed to create a merit evaluation and payment system, with a merit payment pool, during FY 1996-97, which would be implemented in FY 1997- 98; and (2) It is recommended that the City Council approve a $50 per month increase in the cafeteria benefit plan amount. Requested by: City Manager 8.3 CITY COUNCIL GOALS AND OBJECTIVES - On April 16, 1996, the City Council began the goal setting process at a Goals Setting and Evaluation work session. At that work session, the City Council identified their goals for the City. Staff listed those goals in matrix form so that the City Council could prioritize. The goals have been prioritized by the City Council in three categories: 1996-97 Goals, On -Going Goals and Long -Term Goals. Recommended Action: It is recommended that the City Council adopt the City Council Goals and Objectives priority rankings. Requested by: City Manager 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY MEETING Resolution No. R-96-07 10.1 CALL TO ORDER: Chairman Werner ROLL CALL: Agency Members Ansari, Harmony, Herrera, Vice -Chairman Huff, Chairman Werner 10.2 PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Redevelopment Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Redevelopment Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 10.3 CONSENT CALENDAR: 10.3.1 APPROVAL OF MINUTES - Regular -Meeting of June 18, 1996 - Approve as submitted. JULY 16, 1996 PAGE 8 Requested by: Agency Secretary REDEVELOPMENT AGENCY ADJOURNMENT: RECONVENE CITY COUNCIL MEETING: 11. COUNCIL SUB -COMMITTEE REPORTS: 12. COUNCIL COMMENTS: - Items raised by individual Council - members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 13. ADJOURNMENT: TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL C V AGENDA #/SUBJECT: CITYXK v d fi k G/--� � DATE: �, — `d K 15 PHONE:,F,9"/-rr f I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: R� C� L 1 N S DATE: ADDRESS: a �{o /� f IE PHONE: (/I-4 r s-e d ORGANIZATION: AGENDA #/SUBJECT:` I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK I FROM: R c1,9 S DATE: P ADDRESS: PHONE: ORGANIZATION: \ ` AGENDA #/SUBJECT: 9 a expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signa e VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK _ Clap DATE: f -a ("/t �6- 4,r-� PHONE: 7,,01 y6el Y 8'G )c I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature ,' /���• '"�'�'f� �'��t z�- "LEAD POISON CONTROL WEEK" JULY 21-279 1996 WHSRS�LS, childhood lead poisoning is a silent, but very harmful envlraxo tal illness that affects 1 out of every 11 children under the age of sin years in the state of California; and WHERZW, lead is a potent neusvtaxIn that can cause delayed development, learning disabilities, cognitive and behavior disorders, hypertension and -at very high levels -organ damage and death; and WAess'S, lead hazards are most prevalent in paint, soil, certain glazed oaramics and oft -1 ire, some hone remedies, and any lead -related occupations and bobbies; and WERREM, allldzen vho are under the age of six years and who live in pre -1978 housing are considered to be at high risk or lead poisoning; and WHEREAS, the only way to knov if a child has lead poisoning is through a blood test performed by a qualified medical professional; and WHEREM, lead poisoning can be prevented by removing lead hazards from a cbild's enviranment, and by educating the public about lead poi = cin i ngf prevention; NOW, THEREFORE, THE CITY COUNCIL OF THS CITY OF DIAMOND BAR, does hereby proclaim the week of July 21, 1996 as "LEAD POISON CONTROL VAMP and urges all residents of Diamond Bar to observe this important event by educating their families and promoting nays to prevent childhood lead poir-anin, by identifying local lead hazards and eliminating tbem, and by ensuring that all children under the age of six years vho are at risk for lead poisoning receive a blood lead test. Date: July 16, 1996 M"OR ATTEST: LYNDA BURGESS, City Clerk City of Diamond Bar Community Health Advisory Council Abatix Environmental Corp ADVANCE Education and Training Services Allstate Services Environmental Inc American Lung Assoclation American Technologies Asian Pacific Health Care Venture Barr & Clark, Environmental Testing Black Infant Health (BIH) Brown Safety Services Burrell's Construction Center for Disease Control & Prevention CHOP Citizens for a Better Environment Concerned Citizens of South Central LA Dept of Economic& Community Day Economic & Employment Development Center EI Monte Comprehensive Health Center Environmental Justice ForumICLCV-CVEP Fair Housing Congress of S. CA Health Science Associates Holiday Venice Tenant Action Committee Hollywood Community Health Center Home Safe Lead Testing Inc. Housing Development & Preservation Koryo Health Foundation L A Property Inspections LAC/DHS Child Health Programs LAC/DHS Childhood Lead Poisoning Prevention Program LAC/DHS Health EducationtHeafth Promotion LAC/DHS Toxics Epidemiology Program Lead in Tableware Project Lead & Abastos Abatement & Inspection Lead Organizing Project Lead Safe California Legal Aid Foundation of LA Long Beach City Dept of Health and Human Services Los Angeles Housing Department Madrest Del Este De Los Angeles Multicultural Area Health Education Center NAACP Legal Defense Fund National Environmental Neighborhood Green Corps New Mt. Calvary/Southam Area Clergy Council Occupational Knowledge. Inc. P&D Environment Services Pacific Clinics People Who Care Youth Center Public Health Foundation -WIC Project ALFA (clean air for your family) San Fernando Gardens Residents Advisory Council San Fernando Valley Neighborhood Legal Services Southern California Builders Association UCLA/Labor Occupational Safety U.S. Food & Drug Administration University of CA, Irvine WIC -REI For more information, Tel. (213) 351-1908 Fax (213) 738402 Missfon statement., To consistently advocate and support parents schools, cities and organizations in their efforts to elursnate childhood lead poisoning This mission will be served by regular meetings, conferences. trainings, special events and by developing mechanisms to fund lead abatement and poison prevention efforts Childhood Lead Poisoning Prevention June 6, 1996 n City of Diamond Bar r, Mayor Eileen Anfari 21660 Copley Dr. Diamond Bar, Ca 91765 Dear Mayor Eileen Anfari: Our organization represents a coalition of more than 50 agencies and businesses devoted to eliminating Childhood Lead Poisoning. For two years we have implemented activities to heighten awareness of this potent and widespread neurotoxin. To assist us with this effort we are requesting that the City of Diamond Bar join with Governor Pete Wilson in proclaiming the week of July 21-27, 1996, Lead Poison Control Week. To that end, we have enclosed a suggested proclamation. Please have your office contact us to confirm the date when the proclamation should be received at 1800 -LA -4 -LEAD (postcard enclosed). Thank you for your support. We look forward to working with Diamond Bar to improve the health of our children. If you have any questions or would like to discuss partnership opportunities, please call me at (213) 351-1908 or 1 -800 -LA -4 -LEAD. Sincerely, / Eleanor Long Health Education Coordinator EL:jm Attachment c: Lynda Burgess City Clerk a Ip— 95 Rr PROCLAMATION Lead Poison Control Week July 21-27, 1996 Whereas childhood lead poisoning is a silent, but very harmful environmental illness that affects 1 out of every 11 children under the age of six years in the State of California; and, Whereas, lead is a potent neurotoxin that can cause delayed development, learning disabilities, cognitive and behavior disorders, hypertension and—at very high levels—organ damage and death; and, Whereas, lead hazards are most prevalent in paint, soil, certain glazed ceramics and dishware, some home remedies, and any lead -related occupations and hobbies; and, Whereas, children who are under the age of six years and who live in pre -1978 housing are considered to be at high risk for lead poisoning; and, Whereas, the only way to know if a child has lead poisoning is through a blood lead test performed by a qualified medical professional; and, Whereas, lead poisoning can be prevented by removing lead hazards from a child's environment, and by educating the public about lead poisoning prevention; NOW, THEREFORE, I, , Mayor of the City of , do hereby proclaim the week of July 21, 1996 as "Lead Poison Control Week" in the city of which coincides with the nationally celebrated Lead Poison Control Week. I call upon all residents to observe this important event by educating their families and promoting ways to prevent childhood lead poisoning, by identifying local lead hazards and eliminating them, and by ensuring that all children under the age of six years who are at risk for lead poisoning receive a blood lead test. Community Health Advisory Council Childhood Lead Poisoning Prevention Abala Envwnmenlal Corp. ADVANCE Education and Training Services Allstate Services Environmental Inc Amerlicarl Lung Association American Technologies Asian Pacific Heath Care Venture June 6, 1996 Bart & Clark, Environmental Testing Black Infant Heath (BIH) Brower Safety Services Barrel's Construction City of Diamond Bar Center for Disease Control & Prevention Mayor Eileen Anfari CHDP Citizens for a Better Environment 21660 Copley Dr. Concerned Citizens of South Central LA Diamond Bar, Ca 91765 Dept. of Economic & Community Dev Economic & Employment Development Canter Dear Mayor Eileen Anfari: EI Monte Comprehensive Heath Center Environmental Justice ForunVCLCV•CVEP Fair Housing Congress of S. CA Our organization represents a coalition of more than 50 agencies and Heath tee businesses devoted to eliminating Childhood Lead Poisoning. For two years Holiday Venice Tenant Action Cammrttee VeniceTanant Hollywood Community Heath Center we have implemented activities to heighten awareness of this potent and Home safe Lead Testing Inc. widespread neurotoxin. To assist us with this effort we are requesting that Housing Development & Preservation Koryo Health Foundation the City of Diamond Bar join with Governor Pete Wilson in proclaiming the L A. Property Inspections week of July 21-27, 1996, LAC/DHS Child Heath Programs LAC/DHS Childhood Lead Poisoning Prevention oe PrograHealth Lead Poison Control Week. LAC/DHS Health Edueation/Heath Promotion LAC/DHS Toxics Epidemiology Program Lead in Tableware Project Lead & Abestos Abatement & Inspection To that end, we have enclosed a suggested roclamation. Please have 99 P Lead Organizing Project your office contact us to confirm the date when the proclamation should be Lead Safe Californiareceived at 1800 -LA -4 -LEAD (postcard enclosed (Pcar)' Legal Aid Foundation of LA Long Beach City Dept. of Health and Human $enr18s Thank you for your support. We look forward to working with Diamond Bar Los Angeles Housing Department Madras Del Este De Los Angeles to improve the health of our children. If you have any questions or would Multicultural Aran Health Education Canter like to discuss partnership opportunities, please call me at (213) 351-1908 or NAACP Legal Defense Fund 1 -800 -LA -4 -LEAD. National Envirw,mental Neighborhood Green Corps New Mt. CalvarylSouthem Area Clergy Sincerely, Council OccupationalKnowledge,Inc. P&D Envvonmert Services Services Pacific Clinics People Who Care Youth Center Eleanor Long Public Heath FoundaboWAlC Health Education Coordinator Project ALFA (clean air for your family) San Fernando Gardena Residents Advisory Council EL:jm San Fernando Valley Neighborhood Legal Services Southam California Builders Association Attachment UCLA/labor Occupational Safety U.S. Food & Drug Administration University of CA, Irvine c: Lynda Burgess WC -REI City Clerk For more Information: Tel: (213) 351.1908 . b� 96 a, Fax: (213) 738-8402 Mission Statement: To conalatently advocate and support parents. schools, utles and organizations in their efforts to eliminate childhood load poisoning Rita mission will be served by regular meetings, conferences, trainmgs, special events andby devaloping mechanisms to fund lead abatement and poison prevention efforts PROCLAMATION Lead Poison Control Week July 21-27, 1996 Whereas childhood lead poisoning is a silent, but very harmful environmental illness that affects 1 out of every 11 children under the age of six years in the State of California; and, Whereas, lead is a potent neurotoxin that can cause delayed development, learning disabilities, cognitive and behavior disorders, hypertension and—at very high levels—organ damage and death; and, Whereas, lead hazards are most prevalent in paint, soil, certain glazed ceramics and dishware, some home remedies, and any lead -related occupations and hobbies; and, Whereas, children who are under the age of six years and who live in pre -1978 housing are considered to be at high risk for lead poisoning; and, Whereas, the only way to know if a child has lead poisoning is through a blood lead test performed by a qualified medical professional; and, Whereas, lead poisoning can be prevented by removing lead hazards from a child's environment, and by educating the public about lead poisoning prevention; NOW, City of 1996 as THEREFORE, I, . Mayor of the do hereby proclaim the week of July 21, "Lead Poison Control Week" in the city of which coincides with the nationally celebrated Lead Poison Control Week. I call upon all residents to observe this important event by educating their families and promoting ways to prevent childhood lead poisoning, by identifying local lead hazards and eliminating them, and by ensuring that all children under the age of six years who are at risk for lead poisoning receive a blood lead test. MINUTES or THE ame oourdam. REGULAR MEETING OF THE CITY OF DIAMOND BAR JUNE 18 1986 1. CALL TO ORDER: Mayor Ansad called the meeting to order at 6:37 p.m., in the SCAOMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Red Calkins. ROLL CALL: Council Members Harmony, Herrera, Werner, Mayor Pro Tem Huff, Mayor Ansari. Also present were: Terrence L. Belanger, City Manager, Frank Usher, Assistant City Manager, Amanda Susskind, Assistant City Attorney; George Wentz, Public Works Director, James DeStefano, Community Development Director, Bob Rose, Community Services Director and Lynda Burgess, City Clerk. 2. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2.1 Presented a Certificate of Recognition to Matthew Eric Nelson on obtaining the rank of Eagle Scout. 2.2 BUSINESS PERSON OF THE MONTH: 2.2.1 Presented a Certificate of Recognition to Stephanie A. Streeter, Vice President and General Manager of Avery Dennison Brands for Avery Office Products, upon her election to Parker Hannifin Corporation's Board of Directors - accepted by Donna Smith on behalf of Ms. Streeter. 2.2.2 Presented a Certificate of Recognition to Lowell Overton, winner of the Pinnacle Award for top residential gross commission income and closed residential units for 1995, by The Prudential Real Estate Affiliates, Inc. 2.3 Presented a City Tile to Ellen Ku, Outgoing President of the D.B. Chinese Association. 2.4 Presented a City Tile to Roger Skinner, retiring Principal of Chaparral Intermediate School. 2.5 M/Ansari announced the names of three Community Volunteer Patrol Members who previously received Certificates of Recognition for serving in excess of 500 hours: Lloyd E. Stoa, Gordon Terrien and Roque Varnal. 2.6 Presented a Certificate of Recognition acknowledging the Day of the African Child - accepted by Gwen Copeland on behalf of the Council of African-American Parents. 3. PUBLIC COMMENTS: Ignacio Covarrubias, Community Volunteer Patrol member, thanked the City Council for allowing "Insight", on behalf of "Break -a - Leg Productions", to perform at the City's Anniversary celebration. Grace MacBride, read a statement in opposition to the Three Valleys Municipal Water District standby charge assessment. --., � � � O� �� � C C �," n � � � r^ � � CD C � � t1+ F-+ r -r G '� ��. ��� � moo: ��! �OQ � o � � •� . .-.� G O � G C�, � •C C � � � ,-; C r,� O L o6.9. ta w y G 0+ w •O p .t•. Grtu cu �_ JUNE 18, 1996 PAGE 2 Don Gravdahl also spoke in opposition to the Three Valleys Municipal Water District's proposed standby charge. Oscar Law commended Council and staff on the establishment of the City's Summer Day Camp Program. Barbara Beach-Courchesne, 2021 Peaceful Hills Rd., urged the City to provide legal defense for Council Member Harmony with respect to the lawsuit filed by Nick Anis. George Barrett, 1884 Shaded Wood Rd., stated that he did not understand why the City would not defend Council Member Harmony in the action brought against him by a citizen. Terry Birrell also spoke in favor of providing Council Member Harmony legal counsel for the lawsuit filed against him by Nick Anis. Debby O'Connor, Bower Cascade Pl., stated that she was opposed to the City providing funds for Council Member Harmony's pending lawsuit. 4. SCHEDULE OF FUTURE EVENTS: 4.1 TOWN HALL MEETING - June 22, 1996 - 9:00 a.m. to 12:00 noon - Heritage Park Community Center, 2900 S. Brea Canyon Blvd. 4.2 PLANNING COMMISSION - June 24, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 4.3 CONCERT IN THE PARK - Mid West Coast Bank (Top 40 Contemporary) - June 26, 1996- 6:30 p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 4.4 PARKS & RECREATION COMMISSION - June 27, 1996 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 4.5 CITY COUNCIL MEETING - July 2, 1996 - 6:30 p.m. AQMD Auditorium, 21865 E. Copley Dr. 4.6 CONCERT IN THE PARK - Norm Major Orchestra (Patriotic) - July 3, 1996 - 6:30 p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 4.7 JULY 4TH HOLIDAY - City Offices will be closed July 4, 1996 in observance of the July 4th Holiday. City Offices will reopen Friday, July 5, 1996. 5. CONSENT CALENDAR: C/Herrera moved, C/Werner seconded, to approve Consent Calendar Items 5.1 and 5.2. With the following Roll Call vote, motion carried: JUNE 18, 1996 PAGE 3 AYES: COUNCIL MEMBERS: Harmony, Herrera, Werner, MPT/Huff, IM/Anseri NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES: 5.1.1 Regular Meeting of May 21, 1986 as submitted. 5.1.2 Regular Meeting of June 4, 1986 as submitted. 5.2 APPROVED VOUCHER REGISTER - dated June 18, 1996 in the amount of $426,860.87. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 5.3 NOTICES OF COMPLETION: 5.3.1 ACCEPTED A.D.A. MODIFICATIONS CONSTRUCTED AT MAPLE HILL PARK IN THE CITY OF DIAMOND BAR - Following discussion regarding oast of cwshiction with respect to a 50 foot wall for which a change order was previously approved, C/Harmony moved, C/Herrera seconded, to accept the work performed by Allied Engineering & Construction, Inc. for A.D.A. modifications at Maple Hills Park; authorize the City Manager to sign and direct the City Clerk to file the Notice of Completion; and authorize release of the retention after 35 days from filing of the Notice of Completion. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS: Harmony, Herrera, Werner, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.3.2 ACCEPTED NOTICE OF COMPLETION FOR PHASE I OF GOLDEN SPRINGS DRIVE BICYCLE LANE IMPROVEMENT PROJECT - Following discussion, M/Ansari moved, C/Herrera seconded to accept the wont performed by Traffic Operations, Inc. and authorize the City Clerk to file the Notice of Completion and release any retention amounts per previous approved plans and specifications. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS: Harmony, Herrera, Wemer, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JUNE 18, 1996 PAGE 4 5.4 PURCHASE OF GENERAL OFFICE SUPPLIES FOR FISCAL YEAR 1996- 1997 - Following discussion, C/Herrera moved, MIAnsari seconded, to establish an open pie order in the amourd of $15,000 for Office Depot for the purchase of general office supplies for Fiscal Year 1996-1997. The majority of everyday "consumable" products will be purchased from this vendor, however, larger heirs (office equipment) will oontw%A to be awarded based upon several informal bids. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS: Harmony, Herrera, Werner, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.5 APPROVED AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT WITH J. MICHAEL HULS, R.E.A., FOR ENVIRONMENTAL MANAGEMENT SERVICES - Following discussion, MPT/Huff moved, M/Ansari seconded, to approve and authorize the Mayor to execute Amendment No. 1 to the Consulting Services Agri with J. Michael Huls, R.E.A., for services relating to the dation of the Used Oil Curbside Collection Program. Upon approval, the contract amount will be increased from $29,902 to an amount not -to -exceed $38,882. With the following Roll call vote, motion carried: AYES: COUNCIL MEMBERS: Harmony, Herrera, Weng, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.6 SPECIAL LITIGATION SERVICES RE: CLAIR HARMONY VS. CITY OF DIAMOND BAR, ET AL - C/Harmony excused himself from this matter and left the dais. MPT/Huff explained his reasons for proposing denial of legal defense to C/Harmony and indicated that the City's risk management firm refused to handle the defense of C/Harnony. Following discussion, C/Herrera moved, C/Wemer seconded to authorize special litigation services at a rate of $180 per tour with the firm of Rutan & Tucker in an amount rot to exceed $25,000. Motion was carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Herrera, Werner, MPT/Huff, M/Ansari None Harmony JUNE 18, 1996 PAGE 5 ABSENT: COUNCIL MEMBERS: None 6. PUBLIC HEARINGS: 6.1 RESOLUTION NO. 96-42: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR THE FISCAL YEAR 1996-1997 - LANDSCAPE DISTRICT NO. 38. M/Ansari declared the Public Hearing open. Martha Bruskee requested that a general description of the involved areas be included in the presentation. There being no further testimony offered, M/Ansari closed the Public Hearing. CM/Belanger responded to MPT/Huff that all parcels within the City are included in District No. 38. With respect to funding, the District is designed to capture certain funds for a five-year Capital Improvement Program which targets areas for construction of medians and parkways. Currently, the Diamond Bar Blvd., Grand Ave. and Golden Springs Dr. areas are not included in the program. However, Capital Improvement Programs policies are subject to reprioritization by Council. John Frederick, District No. 38, Designated Assessment Engineering, stated that improvement maintenance applies to public property and/or public easements on private property and does not apply to private property. The property owner's permission would be required in order for the City to maintain private property. MPT/Huff requested this matter be placed on a future City Council agenda for public discussion. C/Werner suggested that private property maintenance be mandated to the property owner and monitored under the City's Code Enforcement program. C/Harmony favored encouraging private property owners to maintain their Property C/Herrera moved, MPT/Huff seconded, to adopt Resolution No. 96-42 setting the assessment for Fiscal Year 1996-1997 for Landscaping Assessment District No. 38. Motion was carried by following Roll Call vote: JUNE 18, 1996 PAGE 6 AYES: COUNCIL MEMBERS: Harmony, Herrera, Werner, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.2 RESOLUTION NO. 96-42: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL YEAR 1996-1997 - LANDSCAPE DISTRICT NO. 39. M/Ansari declared the Public Hearing Open. There being no public testimony offered, M/Ansari closed the Public Hearing. C/Belanger responded to M/Ansari that the $130 assessment had been in effect for one year. The prior assessment was $73.50. C/Werner moved, MPT/Huff seconded, to adopt Resolution No. 96-43 setting the assessment for Fiscal Year 1996-1997 for Landscaping Assessment District No. 39. Motion carried buy the following Roll Call vote: AYES: COUNCIL MEMBERS: Harmony, Herrera, Werner, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.3 RESOLUTION NO. 96-44: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL YEAR 1996-1997 - LANDSCAPE DISTRICT NO. 41. M/Ansari declared the Public Hearing open. Responding to Barbara Beach-Courchesne, CM/Belanger stated the Pathfinder Homeowners Association is not included in the proposed assessment district. There being no further testimony offered, M/Ansari closed the Public Hearing. C/Herrera moved, MPT/Huff seconded, to adopt Resolution No. 96-44 setting the assessment for Fiscal Year 1996-1997 for Landscaping Assessment District No. 41. Motion carried by the following Roll Call vote: JUNE 18, 1996 PAGE 7 AYES: COUNCIL MEMBERS: Harmony, Herrera, Werner, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.4 (a) RESOLUTION NO. 96-45: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 1996 AND ENDING JUNE 30, 1997 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH - In response to C/Herrers, CWBelanger explained that $49,300 (a 3.5% increase) is the total cost for City employee salaries, costs and cafeteria benefits. In response to MPT/Huff, CM/Belanger reported that the 3.5% increase applies to approximately $1.3 million in salaries from the General Fund. C/Werner asked for an explanation of the proposed Free Trade Zone Study. CM/Belanger responded that the City is part of a feasibility study being conducted in conjunction with several other cities in the San Gabriel Valley to determine the feasibility of annexing to an existing Free Trade Zone. Inclusion in the Free Trade Zone provides benefits to cities with respect to excise, tariff and other fees. If the feasibility study determines that D.B. would bent, $5,000 would be allocated toward preparing the application to become a part of the Zone. M/Ansari declared the Public Hearing open. Barbara Beach-Courchesne expressed concern about the 1996-1997 Fiscal Year allocation of finds for formulation of a Development Code. She further stated that although she was not opposed to City employee salary increases, she was concerned about preserving the budget. CM/Belanger stated that under the City's modified accrual system, unexpended Development Code funds will be transferred from the prior to the new fiscal year budget. In order to compensate for the City's projected revenue shortfall based upon the per capita adjustment, the City is engaged in activities which encourage investment through creation, purchase, or occupancy of existing commercial spaces. With respect to expenditures, the City is conducting an internal study to evaluate whether services may be provided in a more effective manner. In consideration of the projected shortfall, savings policies will be adopted during this fiscal year to prepare for the 1997-1998 fiscal year and beyond. The 1996-1997 budget proposal JUNE 18, 1996 PAGE 8 recommends reorganization, re-evaluation of provided services and re- evaluation of the method of providing services. Staff is recommending that under no circumstances will the City use savings to fund current year operations. Oscar Law stated that, as a senior citizen and not as a Parks and Recreation Commissioner, he proposed development of a Senior Citizen Center. He further stated that Lot D is an unaocatptable location and that the Center should be centrally located within the City. He suggested that properties north of City Hall or GokhM Dr. at Diamond Bar Blvd. would be more ideal locations. He proposed a Senior Citizen Center Workshop or Town Hall Meeting. Dr. Lawrence Rhodes stated that he did not object to salary increases.; however, he objected to across-the-board increases and would prefer the City consider merit increases. There being no further testimony offered, M/Ansad closed the public hearing. CWBelanger explained that certain positions within the City had been reclassified. Additionally, proposed reorganization classifications and compensation plans will be presented to Council in the first quarter of 1997. MPT/Huff responded to Dr. Rhodes that he has requested CPI figures in order to reach a decision regarding the proposed 3.5% cost of living increase. CM/Belanger responded to C/VVemer that $50,000 is included for a Parks and facilities Master Pian in the proposed budget. M/Ansari requested that a staff member be present at Heritage Park for daytime functions and to accompany citizens on excursions. C/Herrera favored proceeding with the first discussion of a proposed Senior Citizen Center at the July 2, 1996 meeting in order to move the process forward. Further discussion sessions can be schedule at that time, if necessary. In response to MPT/Huff, CM/Belanger shed that the budget is a document of policy set forth by Council. An adopted tenet of the policy is that Council intends to make changes during the applicable fiscal year in order to compensate for the shortfall which will occur in the next fiscal year. CM/Belanger responded to C/Harmony that law enforcement expenditures are decreasing due to price changes within the Sheriff's Department. This does not result in a reduction of service. JUNE 18, 1996 PAGE 9 C/Herrera pointed out that she is comfortable with the projected budget reserve because it is double the County percentage standards for school districts. MPT/Huff moved, C/Herrera seconded, to adopt Resolution No. 96-45 approving and adopting a budget for the City for Fiscal Year commencing July 1, 1996 and ending June 30, 1997, including Maintenance and Operations, Special Funds and Capital Improvements and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes therein set forth. With the following Roll Call Vote, motion carried: AYES: COUNCIL MEMBERS: Harmony, Herrera, Wemer, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None The Council concurred that the July 2, 1996 regular City Council Meeting would commence at 5:30 p.m. in the SCAQMD Auditorium. (b) RESOLUTION NO. 9646: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1996-1997 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE. M/Ansari opened the Public Hearing. There being no testimony offered, M/Ansari closed the Public Hearing. C/Wemer moved, C/Herrera seconded, to approve the use of the County of L.A. population percentage change. for use in calculating the Fiscal Year 1996-1997 Appropriations Limit; approve the use of the California Per Capita Income percentage change in calculating Fiscal Year 1996-1997 Appropriations Limit and adopt Resolution No. 9646 establishing the Fiscal Year 1996-1997 Appropriations Limit at $14,729,615. With the following Roll Call vote, -notion carried: AYES: COUNCIL MEMBERS: Harmony, Herrera, Wemer, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None (c) RESOLUTION NO. 9647: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT JUNE 18, 1996 PAGE 10 POLICY. M/Ansari opened the Public Hearing. There being no testimony offered, M/Ansari closed the Public Hearing. C/Herrera moved, MPT/Huff seconded, to adopt Resolution No. 96-47 adopting the Fiscal Year 1996-1997 Investment Policy as amended. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS: Harmony, Herrera, Werner, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. OLD BUSINESS: 7.1 SISTER CITY PROTOCOL AGREEMENT - MPT/Huff stated the subcommittee had not reached a decision regarding the proposed Protocol Agreements; however, he recommended adoption of the original "friendly" Protocol Agreement submitted by the Sister City Committee. C/Werner recommended incorporating the Sister City organization's indemnification to the City in the original Protocol Agreement. He requested the matter be held over for further discussion of the three proposed Protocol Agreements. M/Ansan expressed concern that there had not been sufficient time to digest the proposed protocols, that the membership issue has not been addressed and that there is no viable support organization in place to support the Sister City organization. Richard Callard, D.B. Sister City, stated documentation provided by the offices of the State Attorney General, the Internal Revenue Service and the State Franchise Tax Board supported the mandate of the Sister City organization's non-profit status for educational and cultural exchange purposes only. The Protocol Agreement origirially presented by the organization represents this mandate. The organization seeks to retain its non-profit status. ACA/Susskind stated there was no legal requirement that the D.B. Sister City and the City enter into a contract. However, the option of entering into an agreement raises the question of potential risks to the City. Once a City enters into a contractual agreement, it is important that the agreement include expressed agreements for each of the contractual parties. JUNE 18, 1996 PAGE 11 Mr. Callard introduced the following Sister City Committee, Inc. members: David Lu, Past President, D.B. Chinese Assn.; Ellen Ku, current President, D.B. Chinese Assn.; John Jung, Prosiderd-Elect, D.B. Chinese Assn., and Diane Jung, Charter Member, D.B. Chinese Assn. C/Herrera recommended that the Sister City Protocol Agreement be returned to the current subcommittee for firther discussion with Mr. Callard. Without objection, Council concurred. 8. NEW BUSINESS: 8.1 RESOLUTION NO. 96-48: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DECLARING ITS INTENT TO SELL REAL PROPERTY AND FDQNG A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON - CM/B®hvW stated that the proposed hearing is scheduled for July 2, 1996 at 7:00 p.m. He explained that the City entered into a leassipurchase agreement with the Walnut Valley Water District in 1992 to purchase, over a four-year period of time, the property referred to as the "Water District Site" on Brea Canyon Rd. on the property line between the Walnut Valley Unified School District land holdings and Arciero land holdings. In 1989, Mr. Arciero filed an application with the City for a Tentative Map which was ultimately inc*uded as a part of the "South Point Master Plan" and involved five different property owners and about 130 acres. The Master Plan was not approved and Mr. Arciero continued with his application for approval of a Tentative Map which proceeded to the approval of Tentative Map No. 32400 in 1994. A condition of approval of Tentative Map No. 32400 was that the City and Mr. Arciero enter into an agreement to exchange property (acreage for acreage) or, failing an agreement, the property would be purchased by Mr. Arciero. The Tentative Map No. 32400 included Lots 92 and 93 (approximately six acres) which is the amount of acreage the City currently holds. The City was proceeding with the land swap when Mr. Ardero made an offer to purchase the Property. 9 the City is interested in accepting Mr. Arcierds offer, it must enter into the process which includes putting the property out to bid to other public agencies on a first right -of -refusal basis. This is the step in the process wherein Council calls a public hearing to consider a declaration of the property availability and determining whether the City wishes to proceed with the sale. In response to M/Ansari, CM/Belanger explained that approximately 600 surrounding properties will receive notice of the public hearing. Barbara Beach-Courchesne voiced her opposition to the City disposing of the property for purposes of development. JUNE 18, 1996 PAGE 12 George Barrett agreed with Ms. Beach -Court hesne. He requested the Council seriously consider developing a public park on the parcels. Terry Birrell concurred with Mr. Barrett and Ms. Beach-Courchesne. Rial Flesher, 20647 Larkstone Dr., stated he would We to see the Arciero development completed, the meds and streets finished and the traffic issues mitigated in his neighborhood. C/Werner moved, C/Herrera seconded, to adopt Resolution No. 96-48: a Resolution of the City Council of the City of Diamond Bar declaring its intent to sell real property and fixing a time and place for a hearing of objections thereon. C/Herrera moved, MPT/Huff seconded to end the debate and vote on the motion. Motion carried 41 with C/Harmony voting no. The motion to adopt Resolution No. 96-48 was approved with the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Werner, MPT/Huff, M/ Ansari NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None RECESS: M/Ansari recessed the meeting to the Redevelopment Agency meeting at 11:20 p.m. RECONVENE: M/Ansari reconvened the City Council meeting at 11:30 p.m. 10. COUNCIL SUBCOMMITTEE REPORTS: Continued to July 2, 1996 City Council meeting. 11. COUNCIL COMMENTS: M/Ansari announced that a Town Hall Meeting regarding law enforcement protection would be held at Heritage Park from 9:00 a.m. to 12:00 noon on Saturday, June 22, 1996. C/Herrera moved, C/Werner seconded, to add consideration of AB 1562 to the Meeting agenda. Motion carried 41 with C/Harmony voting no. C/Hen wa moved, M/Ansad seconded, to support AB 1562 and direct the Mayor to forward a letter of support to the State Legislature on behalf of the City Council. Motion carried 41 with C/Ha many abstaining. C/Harmony requested that the July 2, 1996 City Council agenda include a JUNE 18, 1996 PAGE 13 discussion of the City's computer equipment audit. 12. ANNOUNCEMENTS: None 13. CLOSED SESSION: None held. 14. ADJOURNMENT: There being no further business to conduct, WAnsad adjourned the meeting at 11:37 p.m. ATTEST: Mayor Lynda Burgess, City Clerk 2. 3. MINUTES OF CITY COUNCIL TOWN HALL MEETING DRAFT JUNE 22,1886 CALL TO ORDER: M/Ansari called the meeting to order at 9:16 a.m. ROLL CALL: Council Members Harmony, Herrera, Werner, MPT/Huff, M/Ansari PLEDGE OF ALLEGIANCE: Pledge of Allegiance lead by Tom Ortiz. Also present were: Terrence L. Belanger, City Manager; Frank Usher, Assistant City Manager; Kellee Fritzal, Assistant to the City Manager; and Lynda Burgess, City Clerk. Captain Larry Waldie introduced Sheriff staff members in attendance: Lt. Dave Stothers Sgt. Mary Leef Sgt. Jim Sully Dep. Mark St Amant Dep. Fred D'Andrea Dep. Darrin Walker Dep. Robert Robinson Lt. Stothers expressed appreciation to the City for its support and cooperation. Sgt. Leef described her background and current assignment. Sgt. Sully spoke about his role in gang activity suppression as part of the Sheriffs gang unit. Dep. St. Amant described his duties as liaison between the City, schools and the Sheriffs Dept. Dep. D/Andrea explained his duties on p.m. shift patrol. Dep. Walker explained that his role is as one of three persons assigned to the "Special Problems Car." Dep. Robinson stated that he had been assigned to Walnut Sheriff station since 1988. Also works the "Special Projects Car." Doesn't handle routine calls which gives them the opportunity to work more closely with narcotics and OSS. Public Questions: Al Rumpilla - Recommended that the Council install in the Community Volunteer Patrol Car a radio hook up into the Sheriffs station similar to that which is installed in the car in San Dimas. Capt. Waldie explained that there is no room on the Sheriffs current radio JUNE 22, 1996 PAGE 2 frequencies for communications of this type right now. Would not object to installing such a device if it were feasible—cannot be tied to the Sheriffs own frequencies. C/Wemer - Mr. Rumpilla also mentioned connecting to a public works channel. Capt. Waldie stated that a channel could be made available for this purpose. CM/Belanger stated that the City currently has a public works radio and that a connection could be installed in the Conwminity Volunteer Patrol car. Roger Myer - Are school police tied into the Sheriffs station? Capt. Waldie explained that again there is a traffic problem over the Sheriff s current available frequencies so the school police are not connected. Roger Myer - Asked if the gang activity is coming from other areas. Sgt. Sully explained that the Sheriff is working with D.B. gangs at this time which is sending them into other communities such as Brea and Pomona. Gangs are not coming from other areas. Further, he stated that his deputies are present in the schools as least three days a week. Will be present at school open houses this next year at which discussion of the proposed truancy ordinance would take place. C/Harmony - Hasn't there been some experience with gang recruitment going on? Sgt. Sully explained that as long as there are gangs, there will always be recruitment going on. Regarding memberships in the Crips and Bloods, there is no recruitment currently going on in D.B. Mr. Myer asked whether the proposed truancy ordinance would help cut down on gang activities. Sgt. Sully stated that such an Ordinance would be very effective and helpful. Dep. St. Amant stated that one Crip member moved into D.B. a while back who attempted to recruit at one of the middle schools. His activities were effectively suppressed. MPT/Huff asked about programs/activities to work with the Pomona School District. Further, what is the scope of the gang problem? Is it growing worse or better? Capt. Waldie explained that the Sheriff has met with the Pomona School District JUNE 22, 1996 PAGE 3 and the Pomona Police Dept. which stated that they do not have the resources to put together some of the programs that exist in the Walnut Unified School District. D.B. is totally surrounded by heavy gang adivity in other cities. Sgt. Sully stated that gang activity has increased over the past 2 1/2 years but it is difficult to assess whether there is more activity because the community is more educated and more people are reporting incidents or whether there is indeed increased activity. Gang twit case bad is way below what it was two years ago. C/Werner expressed appreciation that D.B. is doing so well in fighting off gang activity from other cities. Isn't being a member of a gang illegal? Sgt. Sully stated that, in some instances, being s member of a gang is illegal but usually becomes illegal when a civil lawsuit is filed. Several cities have tried to establish injunctions on gang members but the courts have not upheld these injunctions. Gangs in this area are usually Asian or pacific islander. Dep. St. Amant explained that the Crip member in a local middle school did manage to recruit some followers as far as style of dress was concerned. He talked to the parents of the other members who immediately took care of the clothing their children were wearing. This Grip member just graduated from Chaparral Middle School and will be going onto D.B.H.S. in the fall. He is known to be a problem and will be sent to Del Paso at the first sign of trouble from him. C/Harmony asked how we can be sure that we aren't over zealous in enforcement of these things on young people? Capt. Waldie explained that resources aren't available for the Sheriff to conduct a full "sweep" of the area. Dep. St. Amant stated that there are a lot of burglaries taking place during the day. Sheriff staff feels that these are conducted by truants and some of it could be coming from students who are on "home study." C/Herrera stated that students are on home study for a lot of reasons including injuries, illness, emotional problems, parents options, alternatives for being expelled from the school system, etc. C/Wemer stated that the school districts should notify the Sheriffs Dept. when students are relieve of the responsibility of attending school Gasses each day. Darwin Hippen re truancy ord.—is this actually going to be adopted? Capt. Waldie explained that the proposed ordinance is only for enforcement of truancy during the day, not for curfews. JUNE 22, 1996 PAGE 4 Mr. Hippen thanked Sheriff staff for their enforcement of a particular stop sign near Quail Summit School. Also expressed his support of the gang suppression activity. Capt. Waldo explained that the level of patrols are stilt the same but that there have. been some schedule changes. Patrols move from area to area within the City based upon the adivity. No reduction of staff or vehicles at the Sheriff level. Mr. Hippen asked the City to attach "school crossing" signs to stop signs in the neighborhoods of the schools. Parents could help fund this project. C/Belanger stated that the neighborhood around Quail Summit is currently the subject of a traffic study and workshops are being held with residents. Debby O'Connor, Bower Cascade - suggested enforcement of parking problems around the schools such as red curbs in front of Lorbeer Middle School. Parking lot at Lorbeer with handicapped anti red curbs is never enforced, either. Suggested that the Community Vokx►teer Patrol be assigned to be in front of the schools for a short time each day to curb the amount of jaywalking that takes place. On another issue, what can citizens do about a young person who rides a dirt bike up and down her street? Also concerned about the use of double yellow lines recently installed on several residential streets. Capt. Waldie explained that he will look into the scheduling of personnel in the areas of the schools. Regarding the dirt bike, deputies will have to see the person speeding. Regarding wheelies, etc., these faH in the category of reckless driving and can be pursued through the District Attorney. Dep. St. Amant will contact her to follow up on this matter. Regarding the issue over the double yellow lines, a Sheriff staff member will get back to her. In his opinion, he did not feel that double yellow lines reduce speed but should reduce the amount of passing taking place on her street. Craig Clute - Expressed concern about the Neighborhood Watch program and the problem with stolen vehicles. Would like to see the Neighborhood Watch program reinstituted. Capt. Waldie stated that the Neighborhood Watch Program is a very important tool for enforcement. The Sheriff Dept. is in the process of reviving this program and Dep. St. Arrant will be working on setting up meetings for this purpose. Lt. Stothers stated that there has been a 25% increase in auto thefts over the past year. Mr. Clute - interested in traffic enforcement through neighborhoods. Understands that the City does not cortract with the Sheriff for commercial truck enforcement. Are there any suggestions to be made regarding the parking JUNE 22, 1996 PAGE 5 problem around D.B.H.S.? Dep. St. Amant stated that he is working with the H.S. to provide more on - campus parking to deal with this problem. Regarding commercial trucks, violations are covered in the City's c onftdt for traffic entbra ment. C/Wemer stated that Council is looking into giving the Community Volunteer Patrol the ability to write parking tickets. CM/Belanger stated that the City does not contract with the Sheriff regarding commercial vehicle safety enforcement because via don't have that kind of commercial truck activity. Dep. St. Amant - Highway Patrol deals with commercial trucks on Brea Canyon Rd. and Ton ner Canyons Rd. Mr. Clute - Traffic studies seem to be resulting in more stop signs being installed which are now becoming "yield" signs rather than "stop" signs. Could some regular enforcement be scheduled? Roger Meyer - On the parking problems involving W.V.U.S.D.-does the school police work on parking Citations? Capt. Waldie felt that their role was limited to enforcement of problems on school campus rather than on the streets. M/Ansari left the meeting at 11:00 a.m. Mary Jefferson complained that it appears as though young male drivers are being harassed by Sheriff deputies. What is being done to build trust with youth? What kind of training are the officers receiving regarding working with youth? Capt. Waldie did not feel that the Dept. deals with youth in a harassing manner. He explained the training programs that are given to the deputies so that they deal with the public in a respectful manner. Sheriff staff will also be training through the Museum of Tolerance to get an understanding of what people have been through out there. Dep. St. Amant stated that since her son was a new driver, he may have been stopped because he looked so young. There are many youths out there driving without licenses. A lot of deputies give out warnings to youths such as these. Ms. Jefferson described two incidents in which officers did not seem to respond properly. How does the public know a report is filed? How can citizens get copies of these reports? JUNE 22, 1996 PAGE 6 Lt. Stothers explained that the police report involving victimization of her son should have been made available to her. Normally, officers give the public a slip of paper with the report number on it. He suggested that the public contact the Sheriff Station following an incident to ensure that a police report was taken. Ms. Jefferson suggested that all deputies carry business cards to give to the public when taking incident reports. Dep. D'Andrea stated that most deputies on patrol give out business cards. He suggested that Ms. Jefferson's sons consider taking a ride -a -long with deputies. Mr. Rumpilla asked if Walnut Deputies are currently using tape recorders while out on patrol? Capt. Waldie stated that the use of tape recorders by deputies are wonderful tools to show the courtesy with which Deputies treat the public. Currently, Deputies purchase their own recorders but the Sheriff Dept. provides tapes. Funding is being sought to purchase recorders for all Deputies. Mr. Rumpiila suggested that the City consider assisting in the funding of recorders and batteries. Let the public know that the officers could be taping their confrontations. M/Wemer suggested that perhaps some of the service clubs in the area could consider funding of these tape recorders. C/Herrera stated that CDBG monies have become available through the Federal Justice System to D.B. so purchasing of this equipment may be permissible under this program. Mr. Myer - stated that he hadn't seen the motorcycles much lately—could more of them be provided? Capt. Waldie stated that motorcycle officers are somewhat limited in their enforcement duties. Would not want to take away a car in order to provide another motorcycle. CM/Belanger pointed out that the broadcast of this meeting will take place on the evening of June 24th. Meeting adjourned at 11:45 a.m. KINT19 Al "1 8911 89 ETWAR in RZOUZARR Knawine OF THS PLANNING CURRIBBION JUNE 10, 1996 CALL TO ORDER: Chairman Goldenberg called the meeting to order at 7:06 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was Chair/Goldenberg ROLL CALL: Present: led in the Pledge of Allegiance by Chairman Goldenberg, Vice Chairman Ruzicka, Commissioners Fong and McManus. Also Present: Community Development Director James DeStefano; Senior Planner Catherine Johnson; Assistant Planner Ann Lungu; City Engineer George Wentz, and Recording Secretary Carol Dennis. Absent: C/Schad (arrived at 7:44 p.m.) MATTERS FROM THE AUDIENCE/PUBLIC CONKENTS - None CONSENT CALENDAR: 1. Minutes of May 13, 1996. VC/Ruzicka made a motion, seconded by C/McManus to approve the minutes of May 13, 1996 as presented. The motion was approved 4-0-1 with the C/Schad being absent. 2. Planning Commission Policies & Procedures Manual. VC/Ruzicka made a motion, seconded by C/McManus to approve the Planning Commission Policies & Procedures Manual as amended. CDD/DeStefano responded to C/Fong that the Planning Commission Policies & Procedures Manual belongs to the Planning Commission and the Commission may amend the Manual at any time. VC/Ruzicka, in response to C/Fong, stated the Planning Commission has the implied authority to amend its own Policies & Procedures Manual at any time in the future. The motion was approved 4-0-1 with C/Schad being absent. OLD BUSINESS - None June 10, 1996 Page 2 PLANNING COMMISSION NEW BUSINESS: 1. Amendment to Fiscal Year 1996-1997 Capital Improvement Program (CIP). CDD/DeStefano presented the amended Fiscal Year 1996-1997 Capital Improvement Program (CIP). Staff recommends that the Planning Commission adopt Resolution No. 96 -XX finding conformity with the General Plan and recommending City Council Approval of the Fiscal Year 1996-1997 Capital Improvement Program (CIP). VC/Ruzicka made a motion, seconded by C/Fong to adopt Resolution No. 96 -XX finding conformity with the General Plan and recommending City Council Approval of the Fiscal Year 1996-1997 Capital Improvement Program (CIP). The motion was approved 4-0-1 with C/Schad being absent. PUBLIC HEARING: 1. Conditional Use Permit 96-5 and Development Review 96-4 is a request for a 2,472 square foot Kentucky Fried Chicken Restaurant with drive-through service on a 24,498 square foot vacant site within the Country Hills Towne Center on the west side of Diamond Bar Boulevard between Cold Springs Lane and Fountain Springs Road in the City of Diamond Bar. Applicant: Bob Merriam, Carlson Design and Construction Company, 2301 E. Winston Road, Anaheim, CA 92806 SP/Johnson read the staff report into the record. Staff recommends that the Planning Commission approve Conditional Use Permit No. 96-5 and Development Review No. 96-4, Findings of Fact and conditions as listed within the Resolution. Chair/Goldenberg declared the public hearing open. Craig Clute, 21217 Fountain Springs Road, stated he believes that the proposed restaurant will impact the residential neighborhood. He suggested an "ingress only" restriction on the Country Hills Towne Center driveway on Fountain Springs Road between Diamond Bar Boulevard and Cold Springs Lane. He indicated he would like the City to place a three (3) ton truck limit on residential streets in Diamond Bar. He asked if the property line of the proposed KFC abuts Dr. Cho's property on the corner of Diamond Bar Boulevard at Fountain Springs Road. He requested to know the restaurant's hours of operation. June lo, 1996 Page 3 PLANNING COMMISSION He stated he would prefer the Country Hills Towne Center not include another "fast food" type restaurant. Mr. Merriam, representing the applicant, stated he read the staff report and concurs with the conditions. He further stated that in his opinion, Kentucky Fried Chicken is a family style restaurant and not a "fast food" restaurant. Steve Nice, Rising Star Drive, indicated he is concerned about the three (3) parking space shortfall. He stated that in his opinion, there is not sufficient shared parking at the north end of the shopping center to accommodate overflow parking. He further stated he has no objection to Kentucky Fried Chicken. However, there should be adequate parking on premises. As an example, he cited the inadequate parking for Dr. Cho's building. He asked to know the restaurant's hours of operation. He stated his concerns regarding potential odor emission from the restaurant. Chair/Goldenberg referred Mr. Nice to Kentucky Fried Chicken's application to the City which contains mitigation measures for potential emission. of cooking odors. He stated that the major percentage of cooking• odors will likely be contained within the building. Mr. Merriam responded to Chair/ Goldenberg that 50 percent of the restaurant's customers use the drive-through facilities, 25 percent take food off of the premises and 25 percent dine inside the restaurant. The busiest hours of operation are from about 4:00 p.m. to 7:00 p.m. Chair/Goldenberg closed the public hearing. CDD/DeStefano responded to Chair/Goldenberg that he is not aware of any agreement or obligation that Dr. Cho must provide an ingress/egress from his lot to the Country Hills Towne Center parking lot. C/Schad arrived at 7:44 p.m. In -response to Chair/Goldenberg, CDD/DeStefano stated that the issue regarding review of Dr. Cho's building parking situation is the result of the mixture of uses and the number of parking spaces that exist on the property. Dr. Cho built the building, he owns the building, his business resides in the building and he manages the building. Dr. Cho is responsible for insuring adequate parking spaces for the uses for which he lets space in his building. This issue is a separate and distinct issue from the Conditional Use Permit under June lo, 1996 Page 4 PLANNING COMMISSION consideration by the Planning Commission. The matter of Dr. Cho's employees utilizing the Country Hills Towne Center is a private issue between Dr. Cho and the property management/ owner of the shopping center. He indicated the adjacent Burger King is 3500 square feet with 18 on-site parking spaces. In addition to the on- site parking spaces, The Burger King effectively shares parking with the Country Hills Towne Center in accordance with their lease agreement. Staff foresees a similar shared parking situation between Kentucky Fried Chicken and the shopping center. Chair/Goldenberg reiterated his concern for lack of parking availability on the north end of the Country Hills Towne Center. VC/Ruzicka stated he agrees with Chair/ Goldenberg 's parking concerns. Mr. Merriam responded to VC/Ruzicka that employees of Kentucky Fried Chicken are encouraged to park away from premises if the premises has a minimum amount of parking and additional patronage parking is required. The grease extractors prevent 94 percent of the particulates from entering the atmosphere. The hours of restaurant operation are from 10:00 a.m. to 11:00 p.m. as indicated in the staff report. VC/Ruzicka stated he would prefer to have another type of restaurant locate at the proposed site. However, his primary concern is whether the business conforms to the City's standards. He reiterated that parking is his primary concern. Mr. Merriam responded to VC/Ruzicka that in general, a fast food restaurant has an average ticket sale of $3.00 to $4.00. Kentucky Fried Chicken's average ticket sale is about $8.00. He indicated that with the North Diamond Bar Boulevard restaurant's high business volume (twice the national average) he anticipates there would be no more than five vehicles in the drive through lane at any one time. C/Schad stated his concerns regarding ample parking for the facility. He indicated he is concerned about additional delivery trucks on Fountain Springs Road as a result of this business. He asked that the project incorporate vegetation or foliage to mitigate the mass of the building. Mr. Merriam responded to C/Schad that a detailed landscape plan has been submitted to the City which Juno 10, 1996 Page S PLANNING COMMISSION proposes 34 percent of the area be landscaped. The City requires that 10 percent of the area be landscape. He further responded that the applicant has agreed to comply with the condition that their delivery trucks not use the Country Hills Towne Center ingress/egress to Fountain Springs Road. The facility's vent system grease extractor will eliminate 94 percent of the particulates. There will be no smoke emanating from the building because KFC steams rather than charbroils its product. He reiterated that the shopping center provides parking spaces for this facility in excess of the City's requirement. It is not uncommon to have shared parking in a shopping center. In response to C/McManus, Mr. Merriam stated diagonal parking would exacerbate the parking situation rather than improve it because spaces are lost. A 90 degree parking space is the most efficient use of space. The spaces at the north Diamond Bar KFC location are diagonal to accommodate the narrow lot. CDD/DeStefano responded to C/Fong that staff's position is that there is an abundance of parking spaces immediately adjacent to the proposed facility. The site may be able to accommodate three additional spaces as a result of replacement of the restaurant, reduction in size of the drive-through aisle and/or a reduction in size of the restaurant. The applicant could consider reducing the size of the dining area or reducing the amount of customer seating which would reduce the number of parking spaces required and may eliminate the need for the three additional parking spaces. C/Fong stated he is not concerned about the three parking spaces because, in his opinion, the shopping center will accommodate additional parking for the facility. He further stated he is concerned that another fast food restaurant is going into Diamond Bar. He would prefer a more upscale type of restaurant in the location. CDD/DeStefano responded to C/Fong that a number of restaurant operators have considered the proposed site. The Country Hills Towne Center provides opportunity for growth and synergy between the on-site entertainment and the retail and restaurant opportunities. The average household income in the City affords a great deal of buying power. The site is somewhat constrained by traffic. Other areas of Diamond Bar such as Grand Avenue and Golden Springs Drive, Grand Avenue and Diamond Bar Boulevard, and Diamond Bar Boulevard and the SR 60 would appear to be stronger locations for traffic count and density -of people. The City is currently conducting an Juno 10, 1996 Page 6 PLANNING CONNI88ION aggressive marketing campaign to fill these spaces with restaurant and retail facilities. An attempt to hold out the proposed KFC site for a full service restaurant would not necessarily guarantee success. The proposed site has been vacant for nearly 10 years and this applicant feels they have the financial strength to support a facility in this location. Staff believes this project fits into the City's overall goal of furthering economic growth in the community by generating additional jobs and sales tax opportunities and recommends that the project be approved. C/Fong suggested the KFC employees be mandated to use the southerly shared parking area. Mr. Merriam responded that he would agree to such a condition. Mr. Merriam responded to VC/Ruzicka that shared parking is part of the lease agreement between Country Hills Towne Center and Kentucky Fried Chicken. C/McManus made a motion, seconded by VC/Ruzicka to approve Conditional Use Permit No. 96-5 and Development Review No. 96-4 with the following conditions: 1) The restaurant employees shall park their vehicles in the shared parking area south of the Country Hills Towne Center's main entrance on Diamond Bar Boulevard; and 2) the applicant shall provide landscaping to obscure the view of the restaurant from Diamond Bar Boulevard. The motion was approved 5-0. 2. Tentative Parcel Map No. 22102(1) Extension of Time - A request for a one year extension of time for an approved parcel map which subdivides a 4.39 acre parcel into two lots, 3.5 and .89 acres, located at 1575 Valley Vista Drive in the City of Diamond Bar. Applicant: Patricia Duke, Specialty Equipment Market Association (SEMA), 1575 S. Valley Vista Drive, Diamond Bar CDD/DeStefano read the staff report into the record. Staff recommends that the Planning Commission recommend that the City Council approve the Extension of Time for Tentative Parcel Map No. 22102(1), Findings of Fact and conditions as listed within the resolution. Chair/Goldenberg declared the public hearing open. Seeing no one who wished to speak on this item, Chair/Goldenberg closed the public hearing. Jun• 10, 1996 Page 7 PLANNING COMMISSION C/Schad made a motion, seconded by VC/Ruzicka to recommend that the City Council approve the Extension of Time for Tentative Parcel Map No. 22102(1), Findings of Fact and conditions as listed within the resolution. The motion was approved 5-0. PLANNING COMMISSION ITEMS: C/McManus thanked staff for promoting the City's economic development. C/Fong asked for an update regarding resolution of the Shell Gas Station sign compliance on Brea Canyon Road at Diamond Bar Boulevard. SP/Johnson responded she will be contacting the owner to discuss the matter. CDD/DeStefano stated that the Planning Commission will be reviewing the Sign Code as part of the Development Code process. C/Schad asked that the Tree Ordinance discussion be accelerated. He cited the development of Brea Canyon Road. CDD/DeStefano responded that staff intends to schedule drafting of the Tree Ordinance as a priority. He further responded to C/Schad that the Arciero project was previously approved by the City Council and will not be subject to the new Tree Ordinance. VC/Ruzicka recommended that the Commission formulate a matrix listing the Planning Commission's goals and priorities for the next fiscal year and beyond, as well as for the next five, ten and twenty years. He further recommended that the matrix be reviewed on a quarterly basis, and that a status report be forwarded to City Council. He stated the matrix would allow the Planning Commission to focus on its goals and responsibilities in a concise manner as indicated in the Commission's newly adopted Policies & Procedures Manual. He requested staff's assistance in the prepararation of a matrix model to include goals for future Planning Commission meeting agenda items. He suggested that the list of goals adhere to the mandates of the General Plan. Chair/Goldenberg stated he is concerned about the number of variances being approved by the City. He further stated that in his opinion, variances should be the exception rather than the rule. He suggested the management of the Country Hills Towne Center should consider a better balance of development between the north and south portions of the center. Chair/ Goldenberg stated that the Walnut Sheriff's Station Open House will be held Saturday, June 15. The City's Town Hall meeting will be at Heritage Park, June 22 from 9:00 a.m. to 12:00 noon. June 10, 1996 Page a PLANNING COMMISSION INFORMATIONAL ITEMS: CDD/DeStefano reported on the following items. CDD/DeStefano stated that as Hearing Officer for the Administrative Development process he approved two projects this evening: a 500 square foot addition to an existing 2700 square foot home and construction of a 2000 square foot guest house at 2142 Indian Creek Road; and interior and exterior modifications to the existing Chunky Cheese Restaurant on Brea Canyon Road north of Pathfinder Road. He further stated that City Council approved the contract and the City has entered into an agreement with Urban Design Studio for crafting the City's Development Code. Staff recommends that the Planning Commission host a joint meeting discussion which would include City Council, other City Commissions and the general public. The matter of parking for Dr. Cho's building at the corner of Diamond Bar Boulevard and Fountain Springs Road has been referred to the Planning Commission for discussion and recommendation to the City Council. Staff will present a report at the June 24 Planning Commission meeting. Staff and members of the City Council attended an International Conference of Shopping Centers seminar in Long Beach designed to assist small shopping center owners and developers in developing and maintaining their shopping centers. Staff and City council members took advantage of the opportunity to market the City's vacant spaces. The City remains involved in organizations outside its boundaries in order to get its fair share of available grants and funding. Council Member Werner will serve as Chairman of the East San Gabriel Planning Committee effective July 1, 1996. Staff will serve as Treasurer of the organization. CDD/DeStefano will begin serving as Chairman of the San Gabriel Valley Council of Governments Planning Directors Committee effective June 11, 1996. June 10, 1996 Paqe 9 PLANNING COMMISSION ADJOURNMENT: At 9:02 p.m., there being no further business to come before the Planning Commission, Chair/Goldenberg adjourned the meeting to June 24, 1996. Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director Attest: Michael Goldenberg Chairman CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive MAY 23,1996 CALL TO ORDER Chairman Tye called the meeting to order at 7:06 p.m. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Vice Chairman Finnerty. ROLL CALL Present: Chairman Tye, Vice Chairman Finnerty, Commissioners Medina and O'Connor Absent: Commissioner Law (Excused Absence) Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman and Parks and Maintenance Superintendent Don Hensley MATTERS FROM THE AUDIENCE There were no matters from the audience at this meeting. CALENDAR OF EVENTS June 9, 1996 - Father's Day Brunch in Carlsbad (All Ages) June 10, 1996 - Tiny Tots Graduation (10:30 -12:00 p.m. Heritage Park) June 17, 1996 - Summer Day Camp begins (Ages 6-12 years) June 26, 1996 - Concerts In The Park begin (All Ages) June 26 & 27, 1996 - Players Island Resort in Mesquite, Nevada Excursion (Seniors) June 27, 1996 - Parks and Recreation Commission Meeting - 7:00p.m., A.Q.M.D. Board Hearing Room CONSENT CALENDAR May 23, 1996 Page 2 Parks & Recreation 1. Approval of Minutes of April 25, 1996 Regular Meeting C/Connor requested that Paragraph 2, Page 2, be changed to indicate that "C/O'Connor" made the request that the spelling of the last word in the first sentence of paragraph 6, Page 3, be corrected to "proposing"., and that Paragraph 3, Page 2, be changed to indicate that "VC/Finnerty" made the request that the first sentence of the first paragraph on Page 8 be corrected. C/O'Connor made a motion, seconded by VC/Finnerty to approve the minutes as corrected. The motion was approved 4-0. NEW BUSINESS 4. Video Presentation by Students from Lorbeer Middle School Regarding the Creek in Sycamore Canyon Park. CSD/Rose introduced Mark Cheung, Francisco Enriquez, Anthony Kim, Venessa Hernandez and Sujata Patel, students from Mrs. Lewis's Lorbeer Middle School class who presented their scientific study test results on humankind's negative impact to the Sycamore Canyon Park stream's environment. Mark Cheung responded to VC/Finnerty that the student's samples were taken during the winter and spring months, when the concentration levels of the samples were likely diluted by the rain. C/O'Connor stated she accompanied the students during some of the sampling trips to Sycamore Canyon Park. In addition, she attended the student's presentation before the Walnut Valley Water District. She thanked the students for their presentation to the Commission. CSD/Rose responded to CH/Tye that Diamond Bar has been aware of possible contaminates in the Sycamore Canyon Park flood control channel. The channel collects runoff from the surrounding neighborhood developments. The City tests the channel at least every two years to be certain that the runoff is not hazardous to humans. He pointed out that testing revealed the hazardous content levels are at or below the California standards for drinking water. He reported that Claremont College science students will design a filter for the Sycamore Canyon Park runoff pipe to filter out the runoff's iron material. He indicated that a private developer, with the cooperation of the City, has applied for a State permit to build a wildlife riparian habitat in the undeveloped area of the park. The habitat will be built and maintained by the May 23, 1996 Page 3 Parks & Recreation private developer. Responding to CH/Tye, Mark Cheung stated 135 students conducted tests in four areas of the canyon. During their five months of testing, the students witnessed an increase in the amount of graffiti in the undeveloped area of the park. CSD/Rose responded to CH/Tye that the City contracts with Lanterman Hospital for graffiti removal and litter abatement on the canyon trail only and not in the creek area. C/O'Connor suggested that the Lorbeer Middle School students may wish to adopt the creek in Sycamore Canyon Park to assist with graffiti removal. CSD/Rose explained the City's flood channel test results to the Commission. PMS/Hensley stated that in 1989 he received confirmation from the Fish & Game Department and Haz-Mat that the Sycamore Canyon Park stream is not hazardous to animals. CH/Tye agreed with CSD/Rose that the City should test the stream prior to the beginning of the Concerts In The Park session. VC/Finnerty responded to CSD/Rose and Mark Cheung that Presley Homes installed the canyon drain in 1974. CSD/Rose stated Sycamore Canyon Park was built out in 1977. CH/Tye thanked the Lorbeer Middle School students for their impressive presentation. He urged them to take pride of citizenship in their community and to continue their involvement in the City and its environment. He presented City pins to the students. PMS/Hensley thanked the students for their participation. CSD/Rose presented written information regarding the City's Adopt a Park program. VC/Finnerty made a motion, seconded by C/Medina that the City immediately retest the water in the Sycamore Canyon Park flood channel. In addition, from this time forward, the water should be tested a minimum of every two years to maintain the proper level of purity and to insure that the water is not hazardous to humans. The motion was approved 4-0. May 23, 1996 Page 4 Parks & Recreation C/O'Connor requested that a copy of the City's test results be forwarded to Lorbeer Middle School. David Chalukian, Accurate Landscaping and Maintenance Corporation, suggested that a creek bed soil sample should be included in the testing. OLD BUSINESS 2. Park Maintenance Site Visits. CSD/Rose stated that during the Fall, Parks & Recreation Commissioners met with staff and representatives of Accurate Landscaping and Maintenance Corporation regarding maintenance and potential improvements at the City's eight public parks. Staff recommends that the Commission schedule a site visit for each Commissioner at a different park with staff and the parks maintenance contractor. Staff recommends one visit per week over the next eight weeks. David Chalukian and Charles Flynn, Accurate Landscaping and Maintenance Corporation, addressed the Commission and outlined the schedule of maintenance for the City's eight parks. David responded to C/O'Connor that his company is working with the City to resolve certain issues including coordination of stocking extra supplies at parks with more weekend activities. He indicated the park facilities are cleaned and stocked each evening. In addition, crews are dispatched to the parks daily. CSD/Rose responded to C/O'Connor that his department has initiated steps to insure that staff and the maintenance contractor will receive advance notice of special events to insure adequate stocking of supplies. The maintenance contractor is in charge of supplies for the City's eight parks. The Commission agreed to the following eight week park visit schedule on Thursdays at 9:00 a.m.: Data Facility Commissioner 5/30/96 Sycamore Canyon Park CH/Tye 6/6/96 Peterson Park C/O'Connor 6/13/96 Heritage Park VC/Finnerty 6/20/96 Summitridge Park C/Medina 6/27/96 Starshine Park C/Law 7/4/96 No Visit Scheduled 7/11/96 Maple Hill Park C/O'Connor May 23, 1996 Page 5 Parks & Recreation 7/18/96 Ronald Reagan Park C/Medina 7/25/96 Paul C. Grow Park CH/Tye 3. Summer Concerts In The Park. CSD/Rose presented the final recommended schedule of the Summer Concert in the Park Series. Staff is working with non-profit organizations to provide the concessions schedule. CSD/Rose responded to CH/Tye that concessionaires may not roam through the park because it disturbs the patrons. NEW BUSINESS (Continued) 5. User Group Sub -Committee. CSD/Rose stated the User Group Sub -Committee is scheduled to meet on Thursday, June 20 at 7:00 p.m. at Heritage Park Community Center to allocate the use of the City's athletic facilities for the period August 1 through December 31, 1996. He indicated that about 20 applicants attend the two to three hour meeting. Staff provides a list of recommended use allocation based upon last year's schedule and the City's policies and procedures for allocation of facilities. Staff recommends that a Commissioner be appointed to fill the vacancy on the User Group Sub -Committee to attend the User Group meeting with CH/Tye and staff. VC/Finnerty volunteered to serve on the User Group Sub -Committee. Without objections, the Commission concurred. INFORMATIONAL ITEMS 5. Recreation Update. CSS/Bowman stated the Father's Day Brunch has been cancelled due to lack of participants. CSS/Bowman stated that the Adult Basketball league started in May. There are currently 11 teams competing in the C league. Staff is currently recruiting one more team to round the league off to 12 teams. The contract goal (May 1, May 23, 1996 Page 6 Parks & Recreation 1995 through April 30, 1996), was to serve 48 teams and generate $20,640 in revenue. For the contract year, 48 teams were registered generating $20,780 in revenue. The adult softball league started on May 19. Currently, there are seven teams registered with a possibility of one more in the wings. The contract goal (May 1, 1995 through April 30, 1996), was to serve 72 teams and generate $28,080 in revenue. For the contract year, 51 teams were registered generating $19,247 in revenue. Staff feels the shortfall in team participation and revenue is due to the early Sunday morning and afternoon time slots for league play. CONTRACT CLASSES CSS/Bowman stated that spring classes are underway with Kindermusik, Mommy and Me Dance, Drawing and Cartooning, Youth Bumper Bowling, Golf, Karate, and Tea for Two being among the most popular. CSS/Bowman further stated that the goal for the contract year was to generate $142,000 (including administration fees) in revenue with participation targeted at 4,300. To date, 3,500 participants have registered for classes generating a revenue of $128,265. She indicated the summer brochure is due out the last week of May. ADULT EXCURSIONS CSS/Bowman stated twenty-four participants attended the Ramona Pageant on Saturday, April 20 and lunched at the Anchor restaurant in Hemet. The target revenue for the contract year (May 1, 1995 through April 30, 1996) was $26,450. Total revenue generated for the contract year was $25,575. CSS/Bowman indicated that walk-in registration was held at Sycamore Canyon Park on Saturday, May 4 from 9:00 a.m. to 12:00 noon for Diamond Bar residents with open registration from 12:00 noon to 3:00 p.m. A total of 273 youth registered to participate in the league and comprised of 142 four to seven year olds and 131 eight to thirteen year olds. Projected numbers for the league are 468 participants comprised of 204 four to seven year olds and 264 eight to thirteen year olds. Total projected revenue (contract year May 1, 1996 to April 30, 1997) is $29,040. To date, $15,015 in revenue has been generated. News releases were sent to )ones Intercable, Inland Valley Daily Bulletin, San Gabriel Valley Tribune/Highlander and Diamond Bar Windmill on May 7, May 23, 1996 Page 7 Parks & Recreation 1996 indicating that registration will continue until the leagues are filled. DAY CAMP CSS/Bowman stated flyers for this program were mailed to past participants and distributed to the schools on May 14. The summer brochure, due out the first week of June, will also market this popular program. In addition, new releases were sent to the San Gabriel Valley Tribune/Highlander, Inland Valley Daily Bulletin, Diamond Bar Windmill, and Jones Intercable. Projected registration for this program (contract year May 1, 1996 through April 30, 1997) is 400 participants generating $35,600 in revenue. CSS/Bowman indicated that on June 15, 1996, from 8:00 a.m. to 12:00 noon a Project Adventure and New Games staff workshop will be held by Scott Bowman, Irvine Unified School District. CSS/Bowman stated that approximately 20 boys and girls qualified to attend the S.C.M.A.F. finals track & field meet in Long Beach. Diamond Bar participants placed first in the 100 meter, relay, long jump and 400 meter events. CSS/Bowman responded to CH/Tye that the minimum requirement for the Father's Day Brunch is 29. There were only 16 participants registered the day the event was scheduled to be booked. The facility requires cancellation prior to the event unless the applicant wants to pay the minimum required to hold the faci I ity. 7. Seventh Anniversary Celebration. CSD/Rose reported that the Seventh Anniversary Celebration Sub -Committee consisting of C/O'Connor, /Medina, CSS/Bowman and CSD/Rose met on May 7. He stated that the committee feels that in order for the event to be more inclusive, a year-round effort will be needed. He suggested that the planning for the Eighth Anniversary Celebration should begin immediately. Therefore, staff recommends that the Commission select two Parks & Recreation Commission members to serve on the Sub -Committee. CSD/Rose stated a City Council member suggested that the event be held on July 4 along with the patriotic concert. Staff had previously suggested that the Eighth Anniversary Celebration be held on Sunday, April 20, 1997. CH/Tye requested that C/Medina and C/O'Connor serve on the Eighth Anniversary Celebration Sub -Committee. Without objections, the Commission concurred. May 23, 1996 Page 8 Parks & Recreation C/O'Connor stated that it is her opinion that an anniversary should be held on its respective date and should not be moved to another date. She suggested a letter be sent to the schools immediately requesting their input and participation in the 1997 event. C/Medina suggested that the Chamber of Commerce be contacted requesting their participation. CSD/Rose stated staff will prepare and send letters by the first of June to the schools and businesses requesting their participation. CSS/Bowman responded to C/Medina that Jones Intercable has shown the Seventh Anniversary Celebration video prior to the last two City Council meetings. She indicated the City is in the process of securing a copy of the video. CH/Tye suggested the City write a letter to Jones Intercable requesting a copy of the Seventh Anniversary Celebration video tape and request their participation in the Eighth Anniversary Celebration. ANNOUNCEMENTS C/O'Connor stated she attended the Diamond Bar AYSO Cottontail tournament the weekend of May 18. Ninety-six teams participated on six Cal Poly Pomona fields and four Mt. SAC fields. Last year 102 teams participated on four Cal Poly Pomona fields, three Mt. SAC fields, and two Chaparral school fields. She indicated that participants in the Fall and Spring sessions pay $10 each to play on Walnut Valley Unified School District fields. Pomona Unified School District does not charge. Hudson Grill provided a pancake breakfast at no charge to AYSO. Shilo Inn provided 100 for -cost rooms to AYSO. The Outback restaurant in. Upland donated food. She stated she would like to see local businesses participate since 14 teams are from Diamond Bar. She asked if the City or the Chamber of Commerce could provide a map that would direct participants and their families to local businesses and recreational facilities. CSD/Rose responded to C/O'Connor that staff can recommend Community participation to the City Council. CH/Tye stated he believes the AYSO tournament is a great marketing opportunity for the City of Diamond Bar. CSD/Rose responded to CH/Tye that development of the pocket park at the north end of Sunset Crossing Road is on hold. The cul-de-sacing of Sunset Crossing Road and the construction of the pocket park will commence upon completion of the Walnut May 23, 1996 Page 9 Parks & Recreation Valley Water District's Improvement Project in the near future. In response to CH/Tye, CSD/Rose stated that the fence footing prevented the new sidewalk from being installed all the way to the block wall on Diamond Bar Boulevard from Golden Springs Drive to Goldrush Drive. The sidewalk openings will accommodate street light installations. CSD/Rose responded to CH/Tye that the City has no jurisdiction to physically remove signs posted on private property. CH/Tye suggested the City institute a procedure for the owner of the sign to prove that they have the private property owner's permission to post the sign. CSD/Rose, responding to CH/Tye, stated the City is making some progress in getting an agreement for Paul C. Grow Park with the Walnut Valley Unified School District. No progress has been made in obtaining replacement land for Larkstone Park. ADJOURNMENT VC/Finnerty made a motion, seconded by C/Medina to adjourn the meeting at 9:45 p.m. The motion was approved 4-0. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest: /s/ Steve Tye Steve Tye Chairman CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Councilmember Werner and Councilmember Herrera FROM: Linda G. Magnusonl,'Accounting Manager SUBJECT: Voucher Registers, July 16, 1996 DATE: July 10, 1996 Attached are the Voucher Register dated July 16, 1996. You will notice there are two voucher registers. This. is due to the Fiscal Year ending June 30. There is a register for expenditures allocated to FY95-96 and one for FY96-97. As requested, the Finance Department is submitting the voucher registers for the Finance Committee's review and approval prior to their entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listings of vouchers dated July 16, 1996 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION 001 General Fund 010 Library Services Fund 112 Prop A Fund -Transit 115 Ind Waste Mgmt Fund 118 Air Quality Improvement Fund 125 CDBG Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 250 CIP Fund TOTAL ALL FUNDS APPROVED BY: Linda G. Mag u on Accounting Manager C 0� Terrence L. Belanger City Manager Ga Co AMOUNT $225,254.94 28.00 24,472.93 1,275.60 140.60 214.99 2,049.39 486.61 9,773.83 16,724.30 $280,421.19 H. Perner it ember Wj ' (Ae)� Carol A. Herrera Councilmember +* City of D i a a o n d Bar++ RUN TIME: 12:19 07/10%96 V 0 U C H E R R E G I S T E R PAGE 1 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. * PREPAID ACMT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ AARP-55 Alive AARP 001-4350-4300 58 60716F 01/4535 07/09 06/30 Senior -Driving Class 240.00 06/30/96 0000030134 TOTAL PREPAID AMOUNT ----) 240.00 TOTAL DUE VENDOR --------) 0.00 Academy of Computer AcadOfComp 001-4090-2340 9 607168 01/4367 07/09 06/30 51192 WPerfect Trng-Smith,Taylr 190.00 TOTAL DUE VENDOR --------) 190.00 All City Management All City 001-4411-5531 53 60716B 01/3384 07/09 06/30 1319 Crssg Ord Svcs 6/9-22 1,276.50 TOTAL DUE VENDOR --------) 1,276.50 Animal Pest Management AnimalPest 001-4431-5403 26 60716B 01/4463 07/09 06/30 70765 -IN Coyote Control -Elder Tree 3,000.00 TOTAL DUE VENDOR --------) 3,000.00 B & K Electric Wholesale B&KElect 001-4331-2210 67 607168 03/3661 07/09 06/30 633684 Elect Supplies-SycamorePk 229.64 TOTAL DUE VENDOR --------) 229.64 Bailey, Amber 1978 001-3478 385 60716A 07/09 06/30 Recreation Refund 60.00 TOTAL DUE VENDOR --------) 60.00 Baral, Ed 1985 001-3478 388 60716A 07/09 06/30 Recreation Refund 17.00 TOTAL DUE VENDOR --------) 17.00 Barry, Julia 1979 001-3474 56 60716A 07/09 06/30 Recreation Refund 50.00 TOTAL DUE VENDOR --------) 50.00 Boggs, Peggy 1972 001-3476 41 60716A 07/08 06/30 Recreation Refund 490.00 TOTAL DILE VENDOR --------) 490.00 +�* City of Diamond Bar *** �C'1�—�b RUN TIME 12:19 07/10/9b V O UCH E R R E G I S T E R PAGE 2 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. * * PREPAID s ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Boomerang Blueprints BoomerangB 001-4510-2110 21 60716B 01/4505 07/09 06/30 144802 Prtg-School Traffic Stdy 82.00 TOTAL DUE VENDOR --------) 82.00 Brendan Screenprint & Brendans 001-4090-1200 94 607168 01/4455 07/09 06/30 10869 City Council -Shirts 384.67 TOTAL DUE VENDOR --------) 384.67 Bryan A. Stirrat k Assc BryanStirr 001-4510-5227 201 60716E 01/3310 07/09 06/30 97786 InspectnSvcs-DiamondKnoll 139.87 001-4510-5227 203 60716E 01/3653 07/09 06/30 97786 Inspection Svcs-IndianCrk 175.50 001-4510-5227 206 60716E 01/4144 07/09 06/30 97800 Inspection Svcs -Tr 51169 1,707.14 TOTAL DUE VENDOR --------) 2,022.51 CLOUT CLOUT 001-4010-2325 153 60716A 07/08 06/30 Meeting 6/27 -Herrera 12.00 06/30/96 0000030123 TOTAL PREPAID AMOUNT ----) 12.00 TOTAL DUE VENDOR --------) 0.00 Certified Transportation CertTransp 112-4360-5310 134 60716B 01/4421 07/09 06/30 13002 Trnsp-DayCmp-6/20 195.98 TOTAL DUE VENDOR --------) 195.98 Charles Abbott & Asc Inc CharlesAbb 001-4510-5502 55 60716B 01/4397 07/09 06/30 049122 Road Maint-June 4,887.02 001-4510-5522 22 60716E 0113172 07/09 06/30 049122 Right of Way Maint-June 10,015.00 TOTAL DUE VENDOR --------> 14,902.02 Chino Skate Express ChinoSkate 001-4350-5310 188 60716B 01/4424 07/09 06/30 M1260 DayCmpExcrsn-6/18 132.00 TOTAL DUE VENDOR --------) 432.00 Chino Valley Building ChnoVlyBld 001-4440-1200 8 607166 01/3977 07/09 06/30 7671 Emergency Prep -Sand 1/96 138.25 TOTAL DUE VENDOR --------) 138.25 Chun, Misun 1975 001-3478 382 60716A 07/09 06/30 Recreation Refund 6.DO TOTAL DUE VENDOR --------) 6.00 4+t City of Diamond Bar RUN TIME: 12:19 07/10/96 V O U C H E R R E G I S T E R PAGE 3 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. * * PREPAID f ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DLIE INVOICE DESCRIPTION AMDI.AdT DATE CHECK. ------------------------------------------------------------------------------------------------------------------------------------ Community Industries CommIndust 07/10 06/30 Gen Govt -Supplies 27.81 001-4090-2100 001-4558-5503 14 607166 01/3145 07/09 06/30 32.26 Parkway Maint-6/96 839.44 07/10 06/30 Gen Govt -Postage 11.43 DO1-4090-2325 TOTAL DUE VENDOR --------! 839.44 Conrad & Associates Conrad 001-4095-2353 40 60716E 07/10 06/30 Anniv-Supplies 001-4050-4010 12 60716B 01/4113 07/09 06/30 96-5181 9trly-Audit Svcs 5,325.00 001-4210-1200 54 60716E 07/10 06/30 Planning -Supplies TOTAL DUE VENDOR --------> 5,325.00 DKS Associates DKS Planning -Meetings 10.00 001-4310-2325 2 60716E 001-4553-5222 31 607168 01/C2448 07/09 06/30 18033 TrfcStudy-Pth/BrCyRd 989.00 001-4553-5222 29 607168 01/4325 07/09 06/30 18966 TrfcStudy-LicPlateSurvey 1,500.00 19.61 010-4355-1200 8 60116E 07/10 06/30 TOTAL DUE VENDOR --------> 2,489.00 Dave Bang Associates DaveBang 07/10 06/30 City on Line -Supplies 10.60 001-4319-2210 58 607168 02/4354 07/09 06/30 5035 Barbecue Grills -Peterson 90.51 001-4331-2210 69 60716B 01/4354 07/09 06/30 5035 BarbecueOrills-SycamorePk 371.56 Finance - Meetings 4.74 001-4090-1200 95 60716E TOTAL DUE VENDOR --------> 462.07 Day & Night Copy Center Day&Night 001-4090-2325 81 60716E 07/10 06/30 Gen Govt - Meetings 001-4553-2110 10 607168 01/4471 07/09 06/30 6727 TrfcStdy-PrtgSvcs 118.64 001-4350-5305 82 60716B 01/4536 07/09 06/30 6847 Pgm Prtg-Pk Concert 6/26 64.87 TOTAL DUE VENDOR --------3 153.51 Diamond Bar Petty Cash PettyCash 001-4090-1200 96 60716E 07/10 06/30 Gen Govt -Supplies 27.81 001-4090-2100 54 60716E 07/10 06/30 Gen Govt -Printing 32.26 001-4090-2120 39 60716E 07/10 06/30 Gen Govt -Postage 11.43 DO1-4090-2325 82 60716E 07/10 06/30 Gen Govt -Meetings 126.59 001-4095-2353 40 60716E 07/10 06/30 Anniv-Supplies 36.94 001-4096-2330 35 60716E 07/10 06/30 Econ Bev -Conference Up 15.00 001-4210-1200 54 60716E 07/10 06/30 Planning -Supplies 10.86 001-4210-2325 14 60716E 07/10 06/30 Planning -Meetings 10.00 001-4310-2325 2 60716E 07/10 06/30 Coe Svcs -Meetings 26.84 001-4350-1200 112 60716E 07/10 06/30 Recreation -Supplies 124.24 001-4411-2325 13 60716E 07/10 06/30 Sheriff -Meeting 19.61 010-4355-1200 8 60116E 07/10 06/30 Library -Supplies 28.00 118-4098-1200 5 60716E 07/10 06/30 City on Line -Supplies 10.60 TOTAL DUE VENDOR --------> 480.18 Diamond Bar Petty Cash PettyCash 001-4050-2325 10 60716E 07/10 06/30 Finance - Meetings 4.74 001-4090-1200 95 60716E 07/10 06/30 Gen Govt - Supplies 32.12 001-4090-2325 81 60716E 07/10 06/30 Gen Govt - Meetings 35.38 001-4510-1200 40 60716E 07/10 06/30 Public Wks -Supplies 18.57 TOTAL DUE VENDOR --------1 90.81 ft* City of Diamond Bar RUN TIME: 12:19 07/10/96 V O U C H E R R E G I S T E R PAGE 4 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. a PREPAID # ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ EHMI EHMI 115-4515-2352 90196 16 60716B 01/4324 07/09 06/30 106702 Emergency Services EmServRest 001-4328-2210 55 60716B 01/4508 07/09 06/30 E98749 Foothill Transit FoothillTr TOTAL DUE VENDOR --------) 375.00 112-4553-5533 107 60716B 01/4379 07/09 06/30 5456 112-4553-5533 112 607168 07/10 06/30 5456 112-4553-5533 113-60716B 07/10 06/30 5456 112-4553-5535 121 60716D 02/4379 07/09 06/30 5456 GTE California GTE 001-4040-2125 22 607160 07/09 06/30 GTE California GTE 001-4316-2125 13 60716C 07/09 06/30 GTE California GTE 001-4322-2125 12 60716C 07/09 06/30 Gee, Coleen G. 1971 001-3478 379 60716A 07/06 06/30 Gentry Brothers Inc. GentryBros 250-4510-6411 08896 108 60716E 01/4026 07/09 06/30 Hall & Foreman Hall&Forem 001-4551-5223 • 269 60716C 07/09 06/34 250-4310-6415 11196 345 60716C 01/3731A 07/09 06/30 32280 00174510-5227 183 60716C 01/3934 07/09 06/30 32262 001-4551-5223 268 60716C 01/4228 07/09 06/30 32283 Curbside Oil Pge-Supplies 1,185.00 TOTAL DUE VENDOR --------> 1,185.00 SewageCleanUp-Sumeitridge 375.00 TOTAL DUE VENDOR --------) 375.00 June-TrnstSubsdyPrgm 884.80 Correction 884.80- June-TranstSubsidyPrgm 885.25 June-TrnsSubsdyFares 3,804.70 TOTAL DUE VENDOR --------) 4,689.95 Phone Svcs-CClk Modes 28.35 TOTAL DUE VENDOR --------) 28.35 Phone Svcs-Maplehill Pk 41.32 TOTAL DUE VENDOR --------) 41.32 Phone Svcs -Reagan Pk 41.29 TOTAL DUE VENDOR --------) 41.29 Recreation Refund 55.00 TOTAL DUE VENDOR --------) 55.00 G1dnSprgsSeepge-Retention 7,076.00 TOTAL DUE VENDOR --------) 7,076.00 Pln Chk Svcs-VTT47850 397.50 Design-SycCynCrkBedRepair 1,760.00 InspctSvcs-RckyTrail 547.80 Pln Chk Svcs -Woodbridge 459.00 TOTAL DUE VENDOR --------) 3,164.30 TOTAL DUE VENDOR --------) 445.22 Ige, Doreen *st City a Diamond Bart u _� RUNTIME! 121907/10/96 VOUCHER REGISTER I PAGE 5 Recreation Refund 17.00 OLE THRU.............07/16/96 VENDOR NAME VENDOR ID. Inland Valley Dly Bulletn IVDB - t PREPAID } ACCOUNT ------------------------------------------------------------------------------------------------------------------------------------ PROJ.T%-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Highlander Publications Highlander 115-4515-2115 90196 12 607160 01/4470 07/09 06/30 Ad -Used Oil Recycling 90.60 001-4313-2210 TOTAL DUE VENDOR --------> 90.60 Hoes Depot HomeDepot 001-4319-2210 59 60716C 13/3880 07/09 06/30 MlaintSupplies-PetersonPk 196.54 001-4328-2210 56 60716C 11/3880 07/09 06/30 MaintSupplies-Smitridge 17.55 001-4331-2210 70 60716C 14/3880 07/09 06/30 261906 MlaintSupplies-SycamorePk 54.77 141-4541-2210 27 60716C 12/3880 07/09 06/30 270788 MaintSupplies-LLAD X41 4.24 001-4350-1200 111 60716C 01/4497 07/09 06/30 6112654 Gas BBO-Day Capp & SpEvts 172.12 TOTAL DUE VENDOR --------) 445.22 Ige, Doreen 1986 001-3478 389 60716A 07/04 06/30 Recreation Refund 17.00 TOTAL DUE VENDOR --------) 17.00 Inland Valley Dly Bulletn IVDB 001-4040-2115 60 60716C 01/3241 07/09 06/30 PubWg-Surplus Property 320.62 TOTAL DUE VENDOR --------) 320.62 Kaorick Lighting CawickLig 001-4313-2210 66 60716C 01/4376 07/09 06/30 16577 Ba11F1dLightRepair-HrtgPk 1,471.57 TOTAL DUE VENDOR --------) 1,471.57 Krikorian Theatres Kirkorian 001-4350-5310 186 60716A 01/4427 07/08 06/30 Day Camp Excursion -6/27 160.00 06/30/96 0000030121 TOTAL PREPAID AMOUNT ----) 160.00 TOTAL DUE VENDOR --------) 0.00 L&R Electric Service Co L&RElect 250-4510-6412 10496 155 60716C 01/3755 07/09 06/30 330 Left Trn Signl-Pthfndr 1,042.00 TOTAL DUE VENDOR --------) 1,042.00 L.A. County Tax Collector LACTxCol 001-4090-6305 6 60716E 07/10 06/30 AcgCosts-TR42560,Res95-44 242.92 001-4090-6305 5 60716F 01/3214A 07/10 06/30 8701-013-047 Acquistn-TR42560,Res95-44 8,040.00 TOTAL DUE VENDOR --------1 8,282.92 **+ City of Diamond bar }*+ RUN TIME; 12:19 07/10/96 V O U C H E R R E G I S T E R PAGE 6 DUE THRU.............07116/96 VENDOR NAME VENDOR ID. + * PREPAID a ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ L.A. County -Sheriff's Dep LACSheriff 001-4411-5401 26 60716C 07/09 06/30 76316 Helicopter Svcs -April 715.27 001-4411-5401 27 60716C 07/09 06/30 76529 Helicopter Svcs -Nay 50.37 TOTAL DUE VENDOR --------) 765.64 L.A.County Public Yorks LACPubWk 001-4510-5507 61 60716C 01/3631A 07/09 06/30 705 001-4510-5507 63 60716F 01/3631A 07/09 06/30 8450 001-4558-5510 20 60716C 01/3128 07/09 06/30 9161 001-4510-5530 24 60716C 01/3635 07/09 06/30 9162 001-4331-5300 51 60716C 01/3129 07/09 06/30 9163 LA Cellular Telephone LACellular 001-4440-2125 32 60716C LA County Registar LACRecordr 001-4040-2390 37 60716C 01/3237 Landscape West LandscapeW 141-4541-5500 24 60716C 01/3141 001-4558-5508 25 60716C 01/3147 001-4558-5508 27 60716C 01/3800 Lee, Juri 1981 001-3474 58 60716A Lewis Engraving Inc. LewisEngra 001-4095-2352 88 60716C Los Angeles County LACIntSvc 001-4090-2130 104 60716C 01/3304 07/09 06/30 07/09 06/30 171-A Traffic Signl Maint-Nay 2,627.70 Accident -BCR & Pathfinder 1,459.13 TreeWaterSvcs-May96 1,832.87 Indust Waste Svcs -May 810.40 SumpPumpMaint-May96 310.50 TOTAL OLE VENDOR --------) 7,040.60 Emer Prep Phone Svcs 69.00 TOTAL OLE VENDOR --------> 69.00 Electn Svcs -11/7/95 29,099.44 TOTAL DUE VENDOR --------> 29,099.44 07/09 06/30 18056 Maintenance-LLAD 441 -May 2,950.00 07/09 06/30 18057 Weed Contrl Svcs -May 4,645.83 07/09 06/30 18057 Addnl Weed Abatemnt-May 320.00 TOTAL DUE VENDOR --------) 7,915.83 07/09 06/30 Recreation Refund 50.00 TOTAL DUE VENDOR --------) 50.00 07/09 06/30 21736 Tile Engrv-Sanchez(Reimb) 17.32 TOTAL DUE VENDOR --------) 17.32 07/09 06/30 769 Pager Svcs -May 96 131.84 TOTAL DUE VENDOR --------) 131.84 + City of 0 i a a o n d Bar RUN TIME: 12:19 07/10/96 V 0 U C H E R R E G I S T E R PAGE 7 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. * PREPAID ACCOUW PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DLIE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Los Angeles County LACMTA 112-4553-5533 109 60716C 01/4378 07/09 06/30 6960573 Transit Passes -June 348.40 112-4553-5535 123 60716C 02/4378 07/09 06/30 6960573 Transit Passes -May 684.60 TOTAL ME VENDOR --------) 1,033.00 Magic Mountain MagicMount 001-4350-5310 190 60716C 01/4426 07/09 06130 5131 Day Camp Eicurs-6/26 777.00 TOTAL DUE VENDOR --------) 777.00 Maintex Maintex 001-4314-1200 28 60716C 01/4153 07/09 06/30 213138 Supplies-HrtgPrk 70.65 001-4314-1200 30 60716C 01/4153 07/09 06/30 214146 Supplies-HrtgPrk 53.08 TOTAL DUE VENDOR --------) 123.73 Marathon Copier Service MarathonCo 001-4090-2100 53 60716C 02/3287 07/09 06/30 727497 Xerox Copy Chgs-6/96 294.10 001-4090-2200 131 60716C 0113287 07/09 06/30 727497 Xerox Monthly Maint-6/96 250.00 TOTAL DUE VENDOR --------) 544.10 Mariposa Horticultural Mariposa 138-4538-2210 77 607160 0113991 07/09 06/30 9322 Addnl Maint-Dist #38 May 140.00 138-4538-2210 75 60716D 01/3991 07/09 06/30 9323 Addnl Maint-Dist #38 -May 175.00 TOTAL DUE VENDOR --------) 315.00 Martin, Jodell MartinJ 001-3476 42 60716D 07/09 06/30 26285 Refund -Tiny Tots Pgm 107.00 TOTAL OLE VENDOR --------) 107.00 McKitrick, John 1965 001-3472 46 60716A 07/09 06/30 Recreation Refund 108.00 TOTAL DUE VENDOR --------) 108.00 Metrolink Metrolink 112-4553-5533 111 60716E 01/4380 07/09 06/30 Transit Passes -May 3,799.00 112-4553-5535 125 60716E 02/4380 07/09 06/30 Transit Passes -5/96 14,755.00 TOTAL DUE VENDOR --------) 18,554.00 Microage Computer Center MicroCC 001-4090-6230 44 60716D 01/4356 07/09 06/30 73413 ZIP 100MB Port Drive 207.03 001-4090-6230 46 60716D 02/4356 07/09 06/30 73413 ZIP100 MB Cartridges 141.31 001-4090-6230 48 60716D 03/4356 07109 06/30 73413 1.286B IDE HardDrive 239.92 TOTAL DUE VENDOR --------> 588.26 *** C i t y o f D i a s d B *** �� —�� RUN TIME: 12:19 07/10/9b V O UCo H E R R E G 1 n 5 T E R a r DUE THRU.............07/16/9b PAGE 8 VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION* * PREPAID ----------------------------------------------------------------- AMOUNT DATE CHECK ------------------------------------------------------ Mid hest Coast Band MiddestCoa 001-4350-5305 78 60716A 01/4416 Mitchell Pest Control Inc MitchellPe 001-4558-5509 72 60716D 01/4457 Moonlight Press MoonlightP 001-4090-2110 96 60716D 01/4560 Nelsonics NelsonT 001-4350-5305 80 60716A 01/4372 Office Depot OfficeDepo 001-4050-6220 3 60716D 01/4468 Olson, Robert 1977 001-3478 383 60716A Oshiro, Margie L. 1983 001-3478 386 60716A Pair A Dice Casino PairADice 125-4215-2130 17 60716D 01/4503 Payroll Transfer PayrollTr 001-1020 66 60716A 07/08 06/30 Concert In Park -6/26 700.00 06/30/96 0000030122 TOTAL PREPAID ANOINT ----) 700.00 TOTAL DUE VENDOR --------) 0.00 07/09 06/30 Tree Spraying -6/27,28 2,000.00 TOTAL DUE VENDOR --------> 2,000.00 07/09 06/30 96015 PrtgBlack/WhiteEnvelopes 203,38 TOTAL DUE VENDOR --------) 203.38 07/08 06/30 SoundSystem-ConInPrk 6/26 425.00 06/30/96 0000030124 TOTAL PREPAID ANOINT ----) 425.00 TOTAL DUE VENDOR --------) 0.00 07/09 06/30 71506613 2)-5Drwr FileCabinets-Fin 586.74 TOTAL DUE VENDOR --------> 586.74 07/09 06/30 Recreation Refund 27.00 TOTAL DUE VENDOR --------) 27.00 07/09 06/30 Recreation Refund 34,00 TOTAL DUE VENDOR --------> 34.00 07/09 06/30 1268 SrFathereDayLunch-6/18 145.59 TOTAL DUE VENDOR --------) 145.59 07/08 06/30 P/R Transfer PP 13 50,000.00 06/30/96 0000000013 TOTAL PREPAID AMOUNT ----) 50,000.00 TOTAL DUE VENOM --------) 0.00 +►** City of Diamond Bar RUN TINE: 12:19 07/10/96 V O UCH E R R E G I S T E R PAGE 9 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION E PREPAID # t --------__ AMOUNT DATE CHECK -------------------------------------------------------------------- Photo Plus by Kia PhotoPlus 001-4510-5227 001-4510-5227 001-4095-2112 46 607160 01/3251 07/09 06/30 6/26/96 Photo Svcs-CouncilMtg 21.75 187 60716D 01/4333 189 60716D 01/3011 07/09 06/30 4041 InspectnSvcs-DiamondKnoll TOTAL DUE VENDOR --------) 21.75 R & D Blueprint R&DBlue 4041 4041 InspectSvcs-DendKnl InspectnSvcs-DiamandKnoll 112.50 001-4510-5227 001-4510-5227 250-4510-6411 10096 110 60716D 01/4509 07/09 06/30 32838 NoticePrep-SunsetXingRehb 77.52 001-4551-5227 199 60716D 01/4333 75 60716D O1/C2617 07/09 06/30 07/09 06/30 4041 4041 TOTAL DUE VENDOR --------) 77.52 Repro Graphics ReproGr.aph 07/09 06/30 4041 Inspection Svcs-Ridgeline Inspection Svcs -Newbury 112.50 84.38 001-4090-2110 98 60716D 01/4018 07/09 06130 7795 Business Card Imprints 29.79 Roto Rooter RotoRooter TOTAL DUE VENDOR --------) 29.79 Richards Matson & Gershon RichardsMa 60 607160 01/4507 07/09 06/30 74495 SewerLeakCleanUp-Summitrd 138-4538-4000 250-4310-6415 11796 15 60716F 39/3334A 346 60716F 38/3334A 07109 06/30 07/09 06/30 Legal Svcs-May,LLAD #38 262.50 001-4020-4020 20 60716F 36/3334A 07/09 06/30 07/09 06/30 86618 Legal Svcs-May,Mplhill Gen Legal Svcs -May 37.50 3 138-4538-4000 14 60716F 37/3334A 07/09 06/30 86618 Legal Svcs-May,LLD#38 599.06 1 12.50 139-4539-4000 141-4541-4000 16 60716E 40/3334A 07/09 06/30 86618 Legal Svcs-May,LLAD #39 262.50 001-4020-4021 06196 14 60716F 41/3334A 63 60716E 42/3334A 07/09 06/30 07/09 06/30 86619 86620 Legal Svcs-May,LLAD #41 262.50 001-4020-4021 64 60716F 43/3334A 07/09 06/30 86622 Legal Svcs-May,IPS Legal Svcs -May, Anis 95,44 6,474.00 TOTAL DUE VENDOR --------) 11,006.00 RmKranzer&Assoc C.E. Inc RKA 001-4510-5227 001-4510-5227 185 60716D 01/4333 07/09 06/30 4041 InspectnSvcs-Rdgline 21.94 001-4510-5227 187 60716D 01/4333 189 60716D 01/3011 07/09 06/30 4041 InspectnSvcs-DiamondKnoll 75.00 001-4510-5227 191 60716D 01/4333 07/09 06/30 07/09 06/30 4041 4041 InspectSvcs-DendKnl InspectnSvcs-DiamandKnoll 112.50 001-4510-5227 001-4510-5227 195 60716D 01/4333 07/09 06/30 4041 InspectnSvcs-Shady Ridge 33.75 202.50 001-4551-5227 199 60716D 01/4333 75 60716D O1/C2617 07/09 06/30 07/09 06/30 4041 4041 InspectnSvcs-Shady Ridge 135.00 001-4551-5227 77 60716D 01/C2753 07/09 06/30 4041 Inspection Svcs-Ridgeline Inspection Svcs -Newbury 112.50 84.38 TOTAL DUE VENDOR --------) 777.57 Roto Rooter RotoRooter 001-4328-2210 001-4328-2210 60 607160 01/4507 07/09 06/30 74495 SewerLeakCleanUp-Summitrd 325.00 58 60716D 01/4507 07/09 06/30 85372 SewerLeakCleanUp-Sumaitrd 100.00 TOTAL DUE VENDOR --------) 425.00 Roy Allen Slurry Seal Inc RoyAllen 250-4510-6411 01496 112 60716D 01/3723 07/09 06/30 MtentionReleaseSlurryS 6,731.28 TOTAL DUE VENDOR --------) 6,731.28 *++ City of D i a a o n d Bar RUN TIME: 12:19 07/10/96 V O U C H E R R E G I S T E R PAGE 10 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. + + PREPAID + + ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION A11W DATE CHECK ------------------------------------------------------------------------------------------ San Gabriel Vly Tribune 5GVTribune 001-4040-2115 70 60716D 01/3240 07/09 06/30 14346 LegalAd-Surplus Property 618.24 001-4040-2115 64 607160 01/4498 07/09 06/30 23831 Public Notice-LLAD 38 425.04 001-4040-2115 66 607160 01/4498 07/09 06/30 25411 Public Notice-LLAD #39 502.32 001-4040-2115 68 60716D 01/4498 07/09 06/30 25442 Public Notice-LLAD 41 502.32 001-4040-2115 62 60716D 01/4498 07/09 06/30 25489 Public Notice -Surplus Prp 318.78 TOTAL DUE VENDOR --------) 2,366.70 Sanchez, Nadine 1980 001-3474 57 60716A 07/09 06/30 Recreation Refund 50.00 TOTAL DUE VENDOR --------) 50.00 Smart & Final Swt&Finl 125-4215-1200 50 60716E 01/4490 07/09 06/30 3236395 SrFatherDayLnch-6/18/96 69.40 TOTAL DUE VENDOR --------> 69.40 Southern Ca. Edison SoCaEdison 001-4311-2126 15 60716E 07/09 06/30 Electric Svcs -Paul Groh 22.82 001-4314-2126 21 60116E 07/09 06/30 Electric Svcs -Heritage 1,166.40 001-4316-2126 16 60716E 07/09 06/30 Electric Svcs-Maplehill 225.76 001-4319-2126 16 60716E 07/09 06/30 Electric Svcs -Peterson 97.80 001-4322-2126 16 60716E 07/09 06/30 Electric Svcs -Reagan 387.35 001-4325-2126 15 60716E 07/09 06/30 Electric Svcs-Starshine 15.92 001-4331-2126 29 60716E 07/09 06/30 Electric Svcs -Sycamore 226.25 TOTAL DUE VENDOR --------) 2,142.30 Southern Ca. Edison SoCaEdison 141-4541-2126 22 60716E 07/09 06/30 Electric Svcs-LLAD#41 158.65 TOTAL DUE VENDOR --------) 158.65 Southern Ca. Edison SoCaEdison 138-4538-2126 42 60716E 07/09 06/30 Electric Svcs-LLAD #38 338.72 TOTAL DUE VENDOR --------) 338.72 Southern Ca. Edison SoCaEdison 139-4539-2126 28 60716E 07/09 06/30 Electric Svcs-LLAD #39 224.11 TOTAL DUE VENDOR --------) 224.11 Southern Ca. Edison SoCaEdison 001-4510_2126 50 60716E 07/09 06/30 Electric Svcs-Trfc Contrl 2,713.45 TOTAL DUE VENDOR --------) 2,713.45 y o f D i a m o n d B a r t t� �-� RUN TIME: 12:19 07/10/96 V 0 UCH E R R E G I S T E R PAGE 11 DUE M.............07/16/96 VENDOR NAME VENDOR ID. a PREPAID # ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK -------------------------------------------------------------------------------------------- SMartzlander, Dareen H. 1984 34.00 001-3478 387 60716A 07/09 06/30 Takakura, Hitoshi TakakuraH 155.00 001-3476 43 60716E 07/09 06/30 26976 Taranto, Yolanda 1982 130.00 001-3472 45 60716A 07/09 06/30 The Planning Center P1ngCenter 389.70 118-4098-4000 10 60716D 01/3317 07/09 06/30 21877 The Space Place TheSpacePl 519.20 001-4350-2140 49 60716E 0113716A 07/09 06/30 102704 Time Out Personnel Svc. TiaeOut 001-4210-4000 50 60716E 01/4259 001-4210-4000 52 60716E 01/4461 001-4210-4000 54 60716E 01/4461 Usher, Frank 001-4096-2330 Vo, Tran 001-3478 UsherF 34 60716F 1974 381 60716A 07/09 06/30 1357 07/09 06/30 1357 07/09 06/30 1374 07/09 06/30 07/09 06/30 Walnut Vly Water Dist WVWaterDis 001-4322-2126 17 60716E 07/09 06/30 001-4325-2126 16 60716E 07/09 06/30 Recreation Refund 34.00 TOTAL DUE VENDOR --------) 34.00 Refund -Tiny Tots Class 155.00 TOTAL DUE VENDOR --------) 155.00 Recreation Refund 44.00 TOTAL DUE VENDOR --------) 44.00 Congestion Mgmt Svcs -May 130.00 TOTAL DUE VENDOR --------) 130.00 SycCynPrtblBldg-5/16-6/16 389.70 TOTAL DUE VENDOR --------) 389.70 Temp5vcs-PingSecrtry 168.74 TempSvcs-Ping6/11-16 246.62 TeVSvcs-Ping6/17-21 519.20 TOTAL DUE VENDOR --------) 934.56 Reimb-ICSC Conf 5/5-8 234.70 TOTAL DUE VENDOR --------) 234.70 Recreation Refund 30.00 TOTAL DUE VENDOR --------) 30.00 Water Svcs -Reagan Park 1,699.67 Water Svcs-Starshine 1,332.95 TOTAL DUE VENDOR --------) 3,032.62 *ft Citof �++ RUN TIME: 12 y Diamond Bar 19 07/10/96 V O U C H E R R E G I S T E R PAGE 12 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. f PREPAID + { ACCOUNT PRDJ.TX-NO BATCH PO.LINE/MO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK --------------------------------------------------------------------------------------------------- Walnut Vly Mater Dist WVWaterDis 141-4541-2126 23 60716E 07/09 06/30 Water Svcs-LLAD #41 6,398.44 TOTAL DUE VENDOR --------► 6,398.44 Walnut Vly Mater Dist WVWaterDis 138-4538-2126 43 60716E 07/09 06/30 Water Svcs-LLAD #38 1,120.67 TOTAL DUE VENDOR --------► 1,120.67 West Coast Arborist Inc. WCArbor 001-4558-5509 74 60716E 01/3146 07/09 06/30 Tree Maint Svcs -6/10 1,540.00 TOTAL DUE VENDOR --------► 1,540.00 Wilson, Rylva MilsonR 001-3476 44 60716E 07/09 06/30 Refund -Tiny Tots Class 83.00 TOTAL DUE VENDOR --------► 83.00 Wright, Paul WrightP 001-4090-4000 84 60716E 01/4166 07/09 06/30 Audio/Visual Svcs -6/24 150.00 TOTAL ME VENDOR --------1 150.00 Yacoub, Helen 1973 001-3478 380 60716A 07/08 06/30 Recreation Refund 30.00 TOTAL ME VENDOR --------► 30.00 TOTAL PREPAID ------------ ► 51,537.00 TOTAL DUDE ---------------1 173,048.12 TOTAL REPORT ------------► 224,585.12 *** Cito*** RUN TIME: 12:19 07/10/96 V O y U C H f E R DiaAond bR E G I S T E R ar 001 General Fund 112 Pray A -Transit F 010 Library Service 118 Air Quality Iop 115 Int Waste Mgmt F 250 C.I.P. Fund 141 LLAD #41 Fund 138 LLAD #38 Fund 125 CDBG Fund 139 LLAD #39 Fund TOTAL ALL FUNDS AG1 FUND SUMMARY REPORT PE DUE THRU.............07/16/96 DISBURSE G/L GJE WILL POST GJE HAS POSTED FUTURE TRANSACTIONS TOTAL DIRECT PAY REVENUE EXPENSE REVENUE EXPENSE REVERIE EXPENSE ---------------------------------------------------------------------------------------------- 169,418.87 50,000.00 1,447.00 117,971.87 24,472.93 24,472.93 28.00 28.00 140.60 140.60 1,275.60 1,275.60 16,724.30 16,724.30 9,773.83 9,773.83 2,049.39 2,049.39 214.99 214.99 486.61 486.61 ------------------------------------------------------------------------------- 224,585.12 50,000.00 1,447.00 173,138.12 �►+� � C i t *+�� RUN TIME: 12:59 07/10/96 V O y UCo f D i a mo n d Ba H E R R E G I 5 T E R PAGE I DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. + �► PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/ND. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------- Advanced Courier Concept AdvCourier 001-4020-4021 4 70716C 01/4647 07/09 07/16 60260044 Courier Svcs-SpLgl 43.20 001-4020-4021 6 70716C 01/4647 07/09 07/16 00260045 Carrier Svcs-SpLgl 44.55 TOTAL DUE VENDOR --------) 87.75 American Storage LTD AmerStarag 001-4090-2140 4 70716C 01/4587 07/09 07/16 Annual Rent-StorageUnits 2,035.00 07/16/96 0000030133 TOTAL PREPAID AMOUNT ----) 2,035.00 TOTAL DUE VENDOR --------) 0.00 Anas, Farah AnasF 001-2300-1002 9 70716A 07/08 07/16 27294 Park Deposit Refund 50.00 TOTAL DUE VENDOR --------) 50.00 Brandam Assoc., Michael Brandw 001-2300-1011 1 70716C 07/09 07/16 0596-2071 Envirmntl Svcs-FER 96-001 2,000.00 001-2300-1011 2 707160 07/09 07/16 0596-2072 MitigationMon-FER 92-003 2,602.18 TOTAL DUE VENDOR --------) 4,602.18 - California Contract CCCA 001-4090-2315 3 70716A 07/08 07/16 Annual Dues-FY96-97 2,000.00 TOTAL DUE VENDOR --------) 2,000.00 Carney, Michael CarneyMike 001-4350-5305 10 70716A 01/4489 07/08 07/16 8/21 -Concert in Park 750.00 TOTAL DUE VENDOR --------) 750.00 Carrillo, Carlos CarrilloC 001-2300-1002 10 70716A 07/08 07/16 27472 Refund-HeritagePk Deposit 200.00 TOTAL DUE VENDOR --------) 200.00 Cuellar, Edgardo CuellarE 001-2300-1002 11 70716A 07/08 07/16 27313 Refund -Reagan Pk Deposit 50.00 TOTAL DU: VENDOR --------) 50.00 DW Engineering D&JEngine 001-2300-1010 6 70716A 07/08 07/16 96Ping-004 Proj Review-FPL96-011 90.00 001-2300-1010 7 70716A 07/08 07/16 96Ping-004 Proj Review -FR -96-026 90.00 001-2300-1010 8 70716A 07/06 07/16 96Ping-004 Proj Review-FPL96-024 90.00 TOTAL DUE VENDOR --------1 270.00 f*� Citof +r** rig RUN TIME: 12:59 07/10/96 V O y U C H E R Diamond Bar R E G I S T E R PAGE 2 DUETFRU.............07/16/96 VENDOR NAME VENDOR ID. +� * PREPAID } + ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ---------------------------------------------------------------------------------------------------- Diamond Bar International DBIntDeli 001-4090-2325 4 70716A 0114581 07/08 07/16 1658 City Council Mtg 7/2 86.98 07/16/96 0000030128 TOTAL PREPAID AMOUNT ----) 86.98 TOTAL DUE VENDOR --------) 0.00 F&A Federal Credit Union F&ACreditU 001-2110-1012 1 70716C 07/09 07/16 Payroll Deductions-PP14 2,619.75 07/16/96 0000030132 TOTAL PREPAID AMOUNT ----) 2,619.75 TOTAL DUE VENDOR --------) 0.00 File At Eleven Fil&AtElev 001-4350-5305 12 70716A 01/4483 07/08 07/16 Conc In Prk-7/31 800.00 TOTAL DUE VENDOR --------) 800.00 Forma Forma 001-2300-1010 9 70716A 07/08 07/16 9581 Prof Svcs-FPL92-016 652.50 001-2300-1010 10 70716A 07/08 07/16 9581 Prof Svcs-FPL94-025 691.35 TOTAL DUE VENDOR --------) 1,343.85 Hesselgrave, Margaret Hesselgrav 001-2300-1002 12 70716A 07/08 07/16 28769 Refund-Sycamre Pk Deposit 50.00 TOTAL DUE VENDOR --------) 50.00 Inland Valley Dly Bulletn IVDB 001-2300-1010 14 70716A 07/08 07/16 283612 Legal Ad - FPL 96-016 82.50 001-2300-1010 12 70716A 07/08 07/16 291524 Legal Ad - FPL 96-024 80.62 001-2300-1010 11 70716A 07/08 07/16 296008 Legal Ad - FPL 96-006 90.00 001-2300-1010 13 70716A 07/08 07/16 298225 Legal Ad - FPL 96-004 103.12 TOTAL DUE VENDOR --------) 356.24 Ken Liebson Kenliebson 001-4350-5305. 18 707168 01/4482 07/08 07/16 Concert In Park -7/24 800.00 TOTAL DUE VENDOR --------) 800.00 Kleinfelder Kleinfeldr 001-2300-1012 4 70716A 07/08 07/16 585266 GeoTech Rev EN95-128 587.50 TOTAL DUE VENDOR --------) 587.50 RUN TIME: 12:59 07/10/96 y o f D i aeon d Bar t s� �?��/ _���'� ' V 0 UCH E R R E G I S T E R PAGE 3 DUET}RU.............07/16/96 VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PD.LINE/NO. ENTRY/DUE ---------------------------------------------------------------------------------------- INVOICE DESCRIPTION # * PREPAID * �► AMOUNT DATE CHECK Kwan, Lisa KwanL 001-2300-1002 13 70716A 07/08 07/16 23710 Refund -Reagan Pk Deposit 50.00 TOTAL DUE VENDOR --------> 50.00 League of Ca. Cities League 001-4010-2330 5 707168 07/06 07/16 Conf 10/13-15 CCouncil 1,175.00 001-4030-2330 3 70716B 07/08 07/16 Conf 10/13-15 CMgr 235.00 TOTAL DUE VENDOR --------) 1,410.00 Mike Henbry Orchestra MikeHenbry 001-4350-5305 16 70716A 01/4481 07/08 07/16 Concert In Park -7/17 750.00 TOTAL DUE VENDOR --------> 750.00 Monterey Marriott MarriottMo 001-4010-2330 6 707169 07/08 07/16 League Conf-7/17-19,Huff 235.40 07/16/96 0000030125 TOTAL PREPAID AlWNT ----) 235.40 TOTAL DUE VENDOR --------) 0.00 Nelsonics NelsonT 001-4350-5305 25 707160 01/4591 07/09 07/16 10898 Sound-ConcertsinPk 7/17 425.00 TOTAL DUE VENDOR --------) 425.00 Nelsonics NelsonT 001-4330-5305 27 70716C 01/4591 07/09 07/16 10899 Sound-ConcertsinPk 7/24 425.00 TOTAL DUE VENDOR --------) 425.00 Nelsonics NelsonT 041-4350-5305 29 70716C 01/4591 07/09 07/16 10900 Sound-ConcertsinPk 7/31 425.00 TOTAL DUE VENDOR --------) 425.00 Nelsonics NelsonT 001-4350-5305 35 70716C 01/4591 07/09 07/16 10902 Sound-ConcertsinPk 08/21 425.00 TOTAL DUE VENDOR --------) 425.00 Nelsonics NelsonT 001-4350-5305 33 70716C 01/4591 07/09 07/16 10902 Sound-ConcertsinPk 08/14 425.00 TOTAL DUE VENDOR --------) 425.00 +art City of Dianond Bar RUN TIME: 12:59 07/10/96 V 0 U C H E R R E G I S T E R PAGE 4 DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. + PREPAID + ACCOUNT PROJ.TX-NO HATCH PO.LINE/NO. ENTRY/DLIE INVOICE DESCRIPTION AMOIAdT DATE CHECK ------------------------------------------------------------------------------- Nelsonics NelsonT 001-4350-5305 31 70716C 01/4591 07/09 07116 10902 Sound-ConcertsinPk 08/07 425.00 TOTAL DUE VENDOR --------> 425.00 Norm Major Orchestra Normfujar 001-4350-5345 22 70716C 01/4417 PERS Health Benefits PERSHealth 001-2110-1003 1 70716C 001-4090-0093 2 707160 Pitney Bowes Credit Corp. PBCC 001-4090-2130 7 70716C 02/4557 001-4090-2130 5 70716C 01/4557 Planet Kids PlanetKids 001-4350-5310 13 70716C 01/4530 Pomona Valley Humane Soc. PVHS 001-4431-5403 4 707168 01/4579 Public Empl Retirement PERS 001-2110-1008 1 70716C 001-2110-1008 2 70716C Red Lion Resort RedLionRes 001-4440-2340 3 70716C 07/09 07/16 Concert In Park -1/3 1,550.00 07/16/96 0000030130 TOTAL PREPAID AMOUNT ----> 1,550.00 TOTAL DUE VENDOR --------> 0.00 07/09 07/16 Health Ins -July 10,245.82 07/16/96 0000030131 07/09 07/16 Health Ins Admin -July 50.46 07/16/96 0000030131 TOTAL PREPAID AMOIW ----1 10,296.28 TOTAL DUE VENDOR --------) 0.00 07/09 07/16 1444744-JN96 Fldng Machine Rntl-July 07/09 07/16 144744JN96 Postage EgRntl-7/10-10/10 TOTAL ME VENDOR -------- 07/09 07/16 DayCamp Excurs-713 TOTAL PREPAID AUNT ---- TOTAL DUE VENDOR -------- 99.59 319.34 418.93 180.00 07/16/96 0000030127 180.00 0.00 07/08 07/16 42500-08 Animal Control -July 4,959.17 TOTAL DUE VENDOR --------> 4,959.17 07/09 07/16 Retirement Contr-PP13 3,483.11 07/16/96 00000301155 07109 07/16 Retirement Contr-PP13 3,137.29 07/16/96 0000030135 TOTAL PREPAID AMOLW ----) 6,620.40 TOTAL OLE VENDOR --------? 0.00 07/09 07/16 EmPrepTrng-An,Hra,CM,ACM 1,174.80 TOTAL DUE VENDOR --------> 1,174.80 �-- ��` CitDi*++ ,.r6 -".� j y RUN TIME: 12:59 07/10/96 V 0 UCof amond Bar H E R R E G I S T E k PAGE I DUE THRU.............07/16/96 VENDOR NAME VENDOR ID. PREPAID + + ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK, ------------------------------------------------------------------------------- Robert Driver Ins Co. RobDrive 001-2300-1004 1 70716A 001-3620 2 70716A Rock A Diles RockADiles 001-4350-5305 20 70716B 01/4487 SCESA SCESA 001-4440-2340 2 70716B San Gabriel Vly Tribune SGVTribune 07/08 07/16 June96 07/08 07/16 June96 07/08 07/08 07/08 07/16 001-2300-1010 15 70716B 07/06 07/16 07188 001-2300-1010 18 707160 07/09 07/16 20515 001-2300-1010 17 70716C 07/09 07/16 21052 001-2300-1010 16 707160 07/09 07/16 22631 Saraptimist Intl DB/Waln Soroptimis 001-4010-2325 3 70716C State Compensation Ins Fd StateComp 001-2110-1011 1 747168 001-2110-1011 2 707168 001-2110-1011 3 707168 Subway Subway 001-4090-2325 5 707168 Susie Hanson Band SusieHansn 001-4350-5305 14 70716A 01/4485 07/09 07/16 Special Evts Ins -June Tweed Credit to Addnl Fee TOTAL DUE VENDOR -------- Concert In Park -8/14 TOTAL DUE VENDOR --------> EmPrepTrg-Ans,Hera,CM,ACM TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- Legal Ad -FPL 96-016 Legal Ad -FPL 96-006 Legal Ad -FPL 96-024 Legal Ad -FPL 96-011 TOTAL DUE VENDOR --------) Instltn Mtg 7/14-Ansari TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- 391.64 1.64- 390.00 650.00 650.00 6M.00 07/16/96 0000030126 600.00 0.00 115.92 115.92 119.37 140.07 491.28 20.00 07/16/96 0000030136 20.00 0.00 07/08 07/16 Apr -June Workers Comp Premium -8810 2,881.71 07/08 07/16 Apr -June Workers Comp Premium -9400 2,093.00 07/08 07/16 Apr -June Workers Camp Premium -9420 494.78 TOTAL DUE VENDOR --------> 5,469.49 07/08 07/16 Meeting Supplies -7/2 TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- 07/08 07/16 Concert In Park -8/7 TOTAL DUE VENDOR -------- 11.07 07/16/96 0000030129 11.07 0.00 825.00 825.00 +++ City of Dianond Har +++`l�� � RLN TIME: 12:59 07/10/96 V O U C H E R R E G I S T E R 1 PAC, 6 DUE THRU.............07/16/96 VENDR NAME VENDOR I0. + + PREPAID + + ACCOUNT PFW.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHEM -------------------------------------------------------------------------------------- Tawisanren, Lucky Taoisanren 001-2300-1002 14 707168 07/08 07/16 25760 Refund-PetersonPk Deposit 50.00 TOTAL OLE VENDOR --------) 50.00 Tweed Financial Service TweedFinan 001-2300-1002 15 70716B 07/08 07/16 27519 Refund-HeritagePk Deposit 200.00 TOTAL ME VENDOR --------) 200.00 Wright, Paul YlrightP 001-4090-4000 4 70716E 01/4599 07/08 07/16 AV Support-7/2Council Mtg 195.00 TOTAL OLE VENDOR --------) 195.00 Yamada, Dorthy YamadaD 001-2300-1002 16 707168 07/06 07/16 27309 Refund-HeritagePk Deposit 50.00 TOTAL ME VENDOR --------) 50.00 TOTAL PREPAID -----------) 24,254.55 TOTAL DUE ---------------> 31,581.19 TOTAL REPORT ------------) 55,836.07 1• r �xY Cilr of Diamond Bar�� RUN TIME: 12:59 07/10/96 V O U C H E R R E G I S T E R PAGE 1 FUND SUMMARY REPORT DUE TWRU.............07/16/96 - DISBURSE G/L GJE WILL POST GJE WAS POSTED FUTURE TRANSACTIONS FUND --------------------------- TOTAL --------------------------------------------------------------------------------------------------------- DIRECT PAY REVENUE EXPENSE REVENUE EXPENSE REVENUE EXPENSE 001 General Fund 55,836.07 33,698.15 1.64- 22,139.56 TOTAL------------ ------------ ------------------------------------------------------------ ALL FUNDS 55,836.07 33,698.15 1.64- 22,139.56 r July 1, 1996 TO: City of Diamond Bar ATTENTION: Tommye Nice, Deputy City Clerk RE: Claim Johnson v. City of Diamond Bar Claimant Mark Johnson D/Event t/24/96 Rec'd Y/Office 5/31/96 Our File S 87246 RQ We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY c Dwight J. Kunz cc: SCJPIA w/enc. CARL WARREN & CO CLAIMS MANAGEMENT • CLAIMS ADJUSTERS 750 The City Drive South - Suite 400 - Orange, CA 92668 - Mail: P.O. Box 25180 - Santa Ana, CA 92799-5180 Phone: (714) 740-7999 - (800) 572-6900 -Fax: (714) 740-7992 EVAN L. GINSBURG LAW OFFICES RUSSELL E. HLYWA GINSBU11W WA 440 East Commonwealth, Suite 100 Fullerton, California 92632 (714) 680-3636 FAX (714) 680-3315 May 30, 1996 CERTIFIED MAIL CITY OF DIAMOND BAR CITY CLERK P 470 765 974 ATTN: CLAIMS 21660 E. COPLEY DR., STE. 100 DIAMOND BAR, CA 91765 Re: Auto Accident of January 24. 1996 - Mark Johnson Dear Sirs: CYNTHIA L. MYERS Adminurrawr ro i -D Please accept this letter as a claim against the City of Diamond Bar for maintaining an unsafe intersection at the corner of Diamond Bar and Shadow Canyon Drive. On January 24, 1996 at approximately 6:45 P.M., a vehicle making a left turn into Shadow Canyon Drive collided with the vehicle driven by my client, Mark Alan Johnson. Mr. Johnson was severely injured, causing permanent and devastating injuries to his body, and injuries to his back, arms, legs, shoulders, ribs, lungs and internal injuries. The medical expenses have exceeded $500,000, and Mr. Johnson will be disabled for the rest of his life. Claim is hereby made against the City of Diamond Bar in the amount of $1,400,000.00. If you would like to discuss a resolution or settlement of the claim, please let me know, or if you decline the claim, suit will be filed. Litigation has already commenced against the driver of the vehicle, a motion will be brought to amend the complaint to add in as a Doe, the City of Diamond Bar. Best regards, EVAN L. GINSBURG ELG: rk cc: Client CITY OF DIAMOND BAK AGENDA REPORT AGENDA NO. 6.4 TO: Honorable Mayor and Members of the City Council MEETING DATE: July 16, 1996 REPORT DATE: July 10, 1996 FROM: Lynda Burgess, City Clerk TITLE: AWARD OF CONTRACT FOR MINUTE SECRETARY SERVICES SUMMARY: The City has utilized the services of a coact secretary to transcribe minutes for the City Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission. These services allow clerical staff more opportunities to effectively handle contact with the public, answer phones, complete agendas, post notices, oomplete mailings for hearings, and other duties as required. it has been proven that it is more cost effective to utilize the services of an outside Minute Secretary than to have staff prepare minutes. Staff prepared and mailed five Requests for Proposals in May, 1996 and four responses were received. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to enter into an agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation and Traffic & Transportation Commission meetings in the amount of $21,400 for the period August 1, 1996 through June 30, 1997, with a one-year renewal option for the City. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority vote? Majority Yes _ No 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? X_ Yes _ No Report discussed with the following affected departments: Community Development, Community Services, Public Works REVIEWED BY: DEPARTMENT HEAD: Terrence L. B nger Frank M. Usher , Lynda' Burgess City Manager Assistant City Manager City Clerk CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 16, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: AWARD OF CONTRACT FOR MINUTE SECRETARY SERVICES ISSUE STATEMENT: Should the City enter into an agreement for contract Minute Secretary Services for the City Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission? RECOMMENDATION: It is recommended that the City Council authorize the City Manager to enter into an agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation Commission and Traffic & Transportation Commission meetings in the amount of for the period August 1, 1996 through June 30, 1997, with a one-year renewal option for the City. FINANCIAL SUMMARY: Funding would be from the individual department's Professional Services accounts: City Clerk Community Development Community Services Public Works/Engineering BACKGROUND: Since December 1990 the City has retained the services of a contract minute secretary for various Council, Commission and special meetings. The retention of a minute secretary allows the clerical staff the opportunity to more efficiently and effectively perform their duties. For staff, interruptions occur when trying to transcribe minutes resulting in a longer turn -around time for Minutes to be made available. In May, staff prepared and distributed Requests for Proposal to all parties who have -expressed an interest to the City or who have previously prepared transcribed minutes. A committee consisting of the City Clerk, Community Development Director, Community Services Director, Deputy Public Works Director and Assistant to the City Manager reviewed the four responses received. One response is from an individual who currently transcribes minutes for all Council and Commission meetings. One of the other parties responding to the RFP was considered to be non-responsive; the other two were asked to provide additional information regarding their abilities, experience, work samples, etc. Additional information was received from one of the two individuals; however, the committee feels that the only individual adequately qualified for this contract is Carol A. Dennis. f1 I t1 �1 Since December 1990 the City has retained the services of a contract minute secretary for various Council, Commission and special meetings. The retention of a minute secretary allows the clerical staff the opportunity to more efficiently and effectively perform their duties. For staff, interruptions occur when trying to transcribe minutes resulting in a longer turn -around time for Minutes to be made available. In May, staff prepared and distributed Requests for Proposal to all parties who have -expressed an interest to the City or who have previously prepared transcribed minutes. A committee consisting of the City Clerk, Community Development Director, Community Services Director, Deputy Public Works Director and Assistant to the City Manager reviewed the four responses received. One response is from an individual who currently transcribes minutes for all Council and Commission meetings. One of the other parties responding to the RFP was considered to be non-responsive; the other two were asked to provide additional information regarding their abilities, experience, work samples, etc. Additional information was received from one of the two individuals; however, the committee feels that the only individual adequately qualified for this contract is Carol A. Dennis. Based upon the proposals and quality of work, it is the committeWs recomimendation that Carol A. Dennis be retained as Minute Secretary. Attachments: Request for Proposal Carol A. Dennis Proposal (Other proposals available in City Clerk's Department) PREPARED BY: L nda Burgess, City Clerk REQUEST FOR PROPOSAL The City of Diamond Bar is seeking qualified proposals for the services of Minute Secretary. K»K»«»K»K»K»K»K»10►K»K»K»«»K»K»K»N»K»KMK»K»KMK7lK»K»K»K»K»K»K»K»K» PROJECT: AIE UTE SECRETARY The City of Diamond Bar conducts various meetings for which minutes need to be transcribed. Minutes are in the form of action minutes, which include summaries of comments from City officials and members of the public. The City is seeking a person or persons who can listen to taped meetings and transcribe the elements of the meetings. Samples of the minute format will be provided. The Minute Secretary would be responsible for some or all of the following minutes: City Council - 2 meetings monthly (average meeting - 4 hours) Planning Commission - 2 meetings monthly (average meeting - 4 hours) Parks and Recreation Commission - 1 meeting monthly (average 2-3 hours) Traffic and Transportation Commission - 1 meeting monthly (average 2-3 hours) In addition there may periodically be two or three meetings each month for the Planning Division (Design Review and SEATAC, an environmental review, lasting 15 minutes to one hour) and other "special" meetings. REQUIREMENTS: The Minute Secretary will pick up the audio tapes at City Hall for the City Council meeting and return the typed minutes in Word Perfect 6.0 format on disc to the City. Attendance at monthly meetings is required as follows: Planning Commission meetings on the 2nd and 4th Mondays beginning at 7:00 p.m. Trak and Transportation meetings on the 2nd Thursdays beginning at 7:00 p.m. Parks & Recreation meetings on the 4th Thursdays beginning at 7:00 p.m. PROPOSAL: Proposals are due by Friday une 14 19%, at 5:00 p.m. and shall include an hourly rate and'any other charges applicable to the completion of the project. Proposals should take into consideration the possibility of doing the minutes for all or half of the meetings. The proposal is for a one year period with a one year option for renewal. «»«»«»K»«»«»«»«I/«»K7►K»«»«»«»«»«»K»«»«» K» «»«»K)►K7►K»«»«»K7►iQIK»K»K» PLEASE FORWARD YOUR PROPOSAL TO: Kellee Fritzal 21660 E. Copley Drive, Suite 100, Diamond Bar, CA 91765 For specific questions or additional information, please contact: Kellee Fritzal (909) 396-5690 Carol Dennis 23246 Antler Drive. Diamond Bar, CA 91765 Vicky Finkelstein Executive Secretarial Services 13141 Central Avenue, Suite F Chino, CA 91710 Peggy Grant 1108 Baldwin Avenue Pomona, CA 91767 On Line „Transcription Services Carol A. Dennis May 30, 1996 Kellee Fritzal City of Diamond 21660 E. Copley 'amond Bar, CA Bar Drive, Suite 100 91765 23246 Antler Dnrm D;amond Bar, cA 91765 (909) 86o-2845 - FAX W9) 3909M D1 oposal for Minute Secretary Re: Request for Pr Dear Ms. Fritzal, You for opportunity to respond to your Request for Thank y the o for the City of Proposal for the position of Minute Secretary Diamond Bar• providing proven two year track record of I believe I have a P of Diamond gar in a timely fashnand quality minutes to the City onded to special tasks such as typing I have resp I ask that you in addition, the current adopted General Plan. proof reading Opportunity to provide minutes for all City rant me the Opp y please g Commission, Parks and Recreation collars and f Council, Planning and other regular T-raffic and Transportation Commission e with all issues from a �� 'al" meetings- This will allow me to make Diamond Bar my speci and become familiarIn my opinion, number one priority to the City Council level. Commission level on up of Diamond Bar. this will benefit the City Cit Council Members (I watch proceedings on cable television), I intend to fulfill the In response to concerns voiced by the proc as stated. terms of my contract with the City our Request the requirements outlined in Y my current I agree to meet all of provide services mi u for Proposal. I will continue to nd rate of $20-00 per hour for r meeting traveletimecand supplies• transcription with no chargManager Terrence Opportunity to meetCou Council statmy position and I welcome the opP the City Belan addressrtheir concernsmembers , rere;y � ^ Carol Dennis ,1 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. - TO: Terrence L. Belanger, City Manager MEETING DATE: July 16, 1996 REPORT DATE: July 11, 1996 FROM: Bob Rose, Community Services Director TITLE: Approval of Change Order #1 for Additional Graffiti Removal Work by Graffiti Control Systems, Inc. for the 1995/96 Fiscal Year. SUMMARY: The City of Diamond Bar has an existing contract with Graffiti Control Systems, Inc. for the removal of Graffiti city-wide. The contract sets forth a unit price of $30.00 per site for graffiti removal and allows the City Council to determine the number of sites to be serviced. In April, 1995 staff estimated that there would be a need to remove graffiti from 833 sites during the 1995/96 Fiscal Year. At its meeting on April 18, 1995, the City Council authorized the expenditure of up to $25,000 Continued on Page 2 RECOMMENDED ACTION: Approve Change Order #1 in the amount of $4,500 for additional graffiti removal work by Graffiti Control Systems, Inc. for the 1995/96 Fiscal Year. LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specifications (on file in City Clerk's office) _ Ordinance(s) 2L Other: Change Order #1 X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? What Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: X Yes X Yes Yes Yes None City Manager Assistant City Manager No No X No X No Yes X No ob Rose Community Services Director AGENDA REPORT Meeting Date: July 16, 1996 Graffiti Control Systems, Inc. - Change Order #1 Page 2 SUND4ARY: (continued) (833 sites) for City -Wide graffiti removal by Graffiti Control Systems, Inc. for the 1995/96 fiscal year. The actual amount of graffiti that needed removal for the 1995/96 fiscal year was 983 sites at a cost of $29,500. Staff is asking City Council to approve Change Order #1 in the amount of $4,500 for the additional graffiti removal work completed by Graffiti Control Systems, Inc. during the 1995/96 Fiscal Year. There is a total of $30,000 budgeted for graffiti removal work in the 1995/96 Fiscal Year budget. Jail-li-96 04:27P City of Diamond oar, CA 909-861-3117 'P.02 PROJECT NO. RECEIVED am 21660 s Co � Drive 96 JUL 12 AM 10: 07 DiuW84 Bar, a► 9316E DIAMOND BAR PROJECT CHANGE ORDER NJ0 MMUNI T Y SERVICES ----------- TRIOw-------aw TRIO Cx"ar ORDER is "PLICRaLX TO: CONTRACTOR PROJICT TITLE City -Wide Graffitt soft v61 --�*'� *; r.,..r��� ay. �0. Inc— contract - 1945!96 F.incal Year 72M Aco l c t A 21605 NoTlelt TO PROCRD ,July 1, 1995 TOTAL OF CONTRACT PRIOR TO SCXZDULED COMPLETION DATE JM* 30, 1996 _ TKIS CHANGE ORDER $25 -OW -00 CONTRACTOR 13 Atnt SIEZD TO HUM TMX FOLLOWING CK"G95: GrafFiti, removal of a3dieioncl 150 sites A$.30 per site for 1995196 Mneal Year. THE AMOUNT OF THS CONTRACT BILL BE INCREASWASQ31•M111 oY THE sum OF S_4.900.0Q ssaa/..p////aNRM/a/ss//N.a/As.lea.�as1�/sssMa+iaf////a.a./s/sr.s=s.=s== = TWE CONTRACT PERIOD WILL 12 CONTRACT TOTAL 2NCLUDI144 VNCNAWZD KJA DAYS---- Tuls CHARON Oftbn $? OC REVIRWID BY INITIALS SATS PTtojtcT COORDINATOR PROJECT MANAGER JDATJ -j ,) L Phyllis E. Papen Mayor Gary H. Werner Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary G. Miller Council Member Recycled paper April 10, 1995 City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 Barry Woods, President Graffiti Control Systems 7260 Atoll Street North Hollywood, Ca 91605 RE: GRAFFM REMOVAL COINMA.CT Dear Mr. Woods: Per our recent telephone conversation, the City of Diamond Bar is interested in extending the graffiti removal contract with Graffiti Control Systems from July 1, 1995 duwgh. June 30, 1996. The contract will retain the unit price contained in your proposal dated March 5, 1993, which is $30.00 per site. Based on the number of removal requests completed by Graffiti Control Systems during the 1993/94 and 1994/95 contract terms, it is estimated that there will be 833 removal sites during 1995/96. Calculated at $30.00 per site, the City of Diamond Bar estimates the value of the 1995/96 contract to be $25,000. Upon approval of this contract amount by the Diamond Bar City Council, a purchase order in the amount not to exceed $25,000 will be processed and forwarded to you. Sincerely, Bob Rose, Director Community Services Department By sighing below, the parties agree to the above terms. May6r Date Plts&nt Date City of Diamond Bar Graffiti Contr 1 Systems Attest: Effl.y-berk Date Approved as to Form L l 9S City Attorne Date KNOW ALL MEN BY THESE PRESENTS: That the following agreement is made and entered into, in duplicate, as of the date executed by the City Clerk and the Mayor, by and between Graffiti Control Systems hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "City". WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in said notice; and WHEREAS, City did accept the bid from Contractor Graffiti Control Systems and; WHEREAS, City has authorized the City Clerk and Mayor to enter into a written contract with Contractor for furnishing labor, equipment, and material for graffiti removal in the City of Diamond Har. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for graff iti removal in the.City of Diamond Bar. Said work- to be performed in accordance with specifications and standards on file in the office of the City Manager and in accordance with bid prices hereinafter mentioned and in accordance with this instructions of the City Manager. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The aforesaid specifications are incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in.,full herein. Said documents, the Resolution Inviting Bids attached hereto, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require complete and finished work for each removal assignment and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. a. The undersigned bidder agrees to execute the contract within ten (10) calendar days from the date of notice of award dof the contract or upon notice by City after ten (10) ca endar days from the date of notice of award of the contract or upon notice by City after the 10 calendar days, and to 15 complete the work of each removal assignment within twenty- four hours of assignment. The bidder agrees further to the assessment of liquidated damages in the amount indicated in item 6 of the attachment for assignments that remain incomplete beyond the scheduled completion time. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The Cohtractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the'subcontractor has been obtained. The contractor shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Compensation Insurance: Before beginning work, the Contractor shall furnish to the Engineer a certificate of insurance as proof that he has taken out full compensation insurance for all persons when he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his.employess. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and.I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the Contractor or any subcontractor :- performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) Contractor's Protective - Bodily Injury.$500,000 each person; $1,000,000 each accident. 4) Contractor's Protective - Property Damage $250,000 each accident; $500,000 aggregate. 16 5). Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company -approved in writing by City, which is qualified to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, it officers, agents and employees, and any other.parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days, after receipt of a registered letter." 5) Otherwise be in form satisfactory to City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subroqation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days written notice thereof given to City by registered mail. The Contractor shpll-at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and b. hereof, or present a certificate of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein. . 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles i and 2, the Contractor is required to pay not less than the 17 general prevailing rate of per diem wages for work of a similar character in locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California'is required to and has determined such general prevailing rates -of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, 21660 E. Copley Drive, Suite 100, Diamond Bar, California, and are available to any interested party on request. "City also shall cause a copy of such determinations to be posted at the job site. Pursuant to Labor Cods Section 1775, the Contractor shall forfeit, as penalty to City, not mors than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by his or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT• In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Section 1777.5 of the Labor Code concerning the employment of apprentices and the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to*the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship -program in that trade for a certificate of zpproval. The certificate will also fix the ration of apprentices journeymen that will be used in performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a. When unemployment in the area of coverage by the joint apprenticeship comaittee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or b. when the number of apprentices in training in the area exceeds a ratio of one to -five, or C. When the trade can show it is replacing at least 1/30 of its membership through apprenticeship training on a annual basis statewide or locally, or d. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annua: average of not less than one apprentice to eight journeymen. The Contractor is required to make contribution to funds established for the administration of apprenticeship 18 programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL• HOURS OEWORK* Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him, or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. 8. TRAVEL AND SUBSIST NCE PAY: contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 177:.S. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees shall not be answerable or accountable in any manner for any. loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. The Contractor will indemnify City against and will hold and save City harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the contractor, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City, but excluding such actions, claims, damages to persons or property, penalties, 19 obligations, or liabilities arising from the sole negligence or willful misconduct of efty, its employees, servants, or independent contractors who are directly responsible to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, liabilities and will pay all costs and expenses, including attorneys, fees incurred in connection therewith. b. The Contractor will promptly pay any judgement rendered against the Contractor or City coverinq such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder, and the Contractor agrees to save and hold the City harmless therefrom. C. In the event City, without fault, is made a party to any action or proceeding filed or prosecuted against the Contractor for damaqes or other claims arisinq out of or in connection with the work, operation, or activities of the Contractor hereunder, the Contractor agrees to pay City any and all costs and expenses incurred by City in such action or proceedinq toqether with reasonable attorneys' fees.. So much of the money due to the Contractor under- and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such action or claims for damage as aforesaid. 10. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, or religion of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor 'Code in accordance with the provisions of Section 1735 of said Code. 11. CONTRACT PRICE AND PAYMENT-* City shall pay to the Contractor for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with Contractor's Proposal dated March 5, 1993. 12. ATTQ�•s FEES: In the event that any action or proceeding is brought by sithW party to enforce any term or provision of this Aqreement, the prevailing pasty shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This Agreement may be terminated by the City upon the givinq of a written "Notice of Termination" to Contractor at least ten (10) days prior to the date of termination specified in said notice. In the event of such termination, Contractor shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 20 IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed with all the formalities required by law on the respective dates set.forth opposite their signatures. state of California GO4 6� Contractor's License No. Q Date APPROVED City Attonh4y Date By: "Ze% iL L T 1• in A Title CITY OF DIAMOND BAR, C FORNIA By: Mayor By: City Clerk C,ontractor's Business Phone (8001 794-7384 or (8181 982-8480 Emergency Phone at which' l / S\ Ctt,K�a Contractor can be reached at any time 1 21 CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, *100 DIAMOND BAR CA 41765 BID PRICZS FOR TAD RZMOVAI. OF GRA"I?I IN DIAMOND BAR Name of Bidder (Company) GAPQ . ,;%NN COI�TCI�fll SyS�e{11�5 By P,fiE3\4cN (Name) (Title) Bidder's Address City WN.10-.ftP%0 VJvoO zip Q 1 jo0 Telephone #� �gQr13a4 Fax CBI��-ibu'T516 Date 1J�itQC�{ . \�g3 Planned Methods) of Graffiti Removal. List all removal techniques that will be utilized to remove graffiti under the bid for the Price listed below: Paint over with similar colors (light/dark) Paint over with matching colors (eyeball) Blend colors with computer, then paint over (high tech) Wool High pressure water - Cold High Pressure water - Hot (steam clean) Pre -treat with sacrificial coating, remove graffiti, then re -apply sacrificial coating Dsy or Wet blast (i.e. sand, sponge, walnut shell, bicarbonate) Solvent or chemical remover Other removal techniques you plan to use (please list): "PLEASE NOTE - If City Council deems it in the best interest of the City, bid may be awarded solely on the basis of removal technique of contractor. 25 I• Monthly Retainer S x 12 months (If applicable - It act in the Mord NONE) applicable, write II. Small Sites $ °c (10 sq. ft. or ems at per site ,10 sq. ft.) Of�sites'arealessethan' III. Medium Sites $ °`3 ( sq. ft. to sq. per site x 326 sites/year average ft. cp $ 9,�$p _ to 150 sq/ ft.) at site - 59= of sites are IV. Large Sites $ .s��em nn°� per site x 50 sites/yeas average (151 sq. ft. or S over at 151 sq. ft.) site - 9• of sites are over - The largest single removal site has been 940 sq. ft. Total aid (Aeaual Costs) 31=ATU" AND TITLi: The undersigned declares that he has read the terms wW conditions for the goods or services listed herein and agrees to furnish tc the City of Diamond Bar said requirmwnts in strict conformity to the specifications thereto. �+ .% _ Company Addres By/Tit Fax # 0, 26 S CITY OF DIAMOND BAR BID OPENING LOG SHEET BID OPENING DATE: March 18. 1993 - 11:00 a.m. PROJECT NO.: Graffiti Removal r4, ilk tri LI � .. L' � ♦ .. � . � • - � . CITY Y Ur DIAMOND 13AK AGENDA REPORT AGENDA NO. �- TO: Mayor and City Council MEETING DATE: July 16, 1996 REPORT DATE: July 9, 1996 FROM: Terrence L. Belanger, City Manager DISCUSSION: At its meeting of June 20, 1995, the City Council approved an agreement with Hinderliter, de Llamas & Associates (HdL), Coren & Cone to perform a review of Documentary Transfer Taxes paid to the City by the County of Los Angeles. The period reviewed were for calendar years 1992, 1993, 1994, and 1995. This review has indicated a possible underpayment to Diamond Bar of $18,800. This amount has been submitted to the County for validation. With an average validation rate of 75%, Diamond Bar should expect to receive about $14,100. Our agreement establishes a one-time fee of 15% of funds received, which for the period indicated would be about $2,100. We have been advised by HdL, Coren & Cone that effective July 1, 1996, the fee will be increased to 25% of new revenue found, on a one-time basis. While the amounts are relatively small, because this is revenue that the City would not otherwise receive, this seems to be a service which is worthwhile continuing. RECOMMENDATION: It is respectfully recommended that the City Council approve an agreement amendment with Hinderliter de Llamas, Coren & Cone regarding Documentation Transfer Tax review services, establishing a contingency rate of 25% of County validated findings. ------------------------------------ SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: Iin 1,,,, 9-1 Terrence L. Belang City Manager 3 E ii =o4 1 [cc C cc�� cc LL 3 Revenue Management for Local Government Hinderliter, de Llamas & Associates HdL Coren & Cone March 22, 1996 City of Diamond Bar Mr. Terrence Belanger 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 Dear Mr. Belanger. The Los Angeles County Documentary Transfer Tax review program is now on-line so I would like to take this opportunity to give you a status update and thank you for your cooperation in awaiting the County's automation of their data for HdL Coren & Cone. To date, thirty Los Angeles County cities are participating in the program. As mentioned previously, the review of transfers has gone back to 1992 pursuant to the statute of limitation opportunity to make corrections. To date, 1992 through 1995 has been reviewed, with over $265,000 having been submitted to the Los Angeles County Recorder for review and validation. This review process is still underway by the Recorder's staff so the degree of validation to be expected has not yet been determined. Typically, in Los Angeles County, the errors are due to internal coding errors, frequently with the full allocation remaining with the County, therefore, a high degree of correction is anticipated. Each city's error ratio and potential recovery varies, of course, upon the number of transfers and the value of those transfers which occurred during the four year time period. Given that the period reviewed coincided with the economic slump and decline in real estate values, the potential revenue recovery value is commensurately affected. Your city's amount submitted for the period above is $18,800:"It is anticipated that the review, validation, and accounting correction process will take three to six months given the four-year backlog and volume submitted. Currently, the County is in the process of concluding the year 1992.. Cities will receive a separate warrant with a cover letter confirming corrections made due to HdL Coren & Cone's review program; this correspondence will serve as the basis for invoicing for services. The on-going quarterly review process commences when first quarter 1996 data is available with turn -around time expected to decrease in the future. As always, HdL Coren & Cone looks forward to continuing to assure the proper allocation of revenues to your City with this and its other programs. If you have any questions, please feel free to call me. q2 --9w Sincerely, g31c, M C �q _5,210 L ell Soladay 1340 Valley Vista Drive 1 Suite 200 1 Diamond Bar, CA 1 91765 1 19091 861 -43,315 1 FAN 19091 861-7726 Revenue Management for Local Government Hinderliter, de Llamas & Associates HdL Coren & Cone October 19, 1995 Terrence Belanger City Manager City of Diamond Bar 21660 E. Copley Drive Suite 100 Diamond Bar, California 91765 Dear Terrence: In mid-September I corresponded with you regarding the status of commencing the Documentary Transfer Tax audit program for Los Angeles County client cities. On October 4th a meeting was held with the Assistant Registrar -Recorder and appropriate Technical Services directors to review and conclude on outstanding issues regarding the program. A beta -test tape has been provided HdL Coren & Cone by the County this week. After the testing and resolving of any technical problems, it is anticipated that the program will commence on a routine basis no later than the beginning of the new calendar year. In discussions with the County, HdL programming staff and the County concluded that a quarterly, rather than monthly, process would best suffice for the auditing of Los Angeles County cities due to the volume involved. We feel that this timing arrangement in no way detracts from the audit process, and in fact may enhance it as the interval allows quality audit time for HdL, as well as for the County, to provide a quality review of our adjustment requests and respond in a timely manner. Should any city have -a concern over this interval, please feel free to call me for discussion. Again, thank you for your patience in this matter. As previously noted, the County is providing 48 months worth of data, pursuant to the statutes of limitations, a wide parameter which provides for an increased opportunity to assure your city its proper allocation of revenues. As always, we look forward to serving your financial and revenue needs. Sincerely, Lynell Soladay HdL Coren & Cone cc: Janice Cull, Assistant Registrar -Recorder Dennis Mc Craven Paula Cone fAlyne11Uaupdt2 1340 Valley Vista Drive I Suite 200 1 Diamond Bar, CA 1 91765 1 1909 861-4335 1 FAX 19091861-7726 r Phyllis E. Papen Mayor Gary H. Werner Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary G. Miller Council Member Recycled paper June 23, 1995 City of Diamond Bar 21660 E. Copley Drive, Suite 100 - Diamond Bar, CA 917654177 (909) 860-2489 • fax (909) 861-3117 Paula Cone HdL COREN & CONE 1340 Valley Vista Drive, Suite 200 Diamond Bar, California 91765 Dear Ms. Cone: Enclosed please find a fully executed copy of the Letter of Agreement between your firm and the City of Diamond Bar relative to the auditing of Documentary Transfer Tax payments. Also enclosed is a copy of the letter of authorization sent to Mr. McCraven with the County of Los Angeles. If we can be of further assistance, please do not hesitate to contact the undersigned or Linda Magnuson, Accounting Manager at 396-5685. Sincerely, A-X� Lynda Burgess, CMC/AAE City Clerk /tn Encs. Revenue Management For Local Government Hinderliter, de Llamas & Associates HdL Coren & Cone May 24,1995 t. Terrence Belanger City of Diamond Bar 21660 E. Copley Dr., Suite 100 i- Diamond Bar, California 91765 Dear Terrence: The HdL Companies is pleased to offer a new service for the enhancement of your City's revenues: auditing of Documentary Transfer Tax payments. Our investigation of Documentary Transfer Tax payments indicates that up to 12 percent your revenue may be . misallocated to other jurisdictions. We have recently established an automated methodology that allows monthly tracking of property transfers for comparison with the monthly statements provided to cities by the County Recorder's office. We are prepared to offer this servioe to the City of Diamond Bar for a fee of 15 percent of the amount of revenue recovered. There are no other monthly retainers or fees required. The City will pay. only for those corrections identifed, approved and corrected on the City's behalf by HdL Coren & Cone. The scope of services is as follows: A. On a monthly basis, HdL Coren & Cone will review Documentary Transfer Tax remittance detail and compare all qualifying transfers of ownership by deed to those for which the City has received payment. To the extent that remittance detail is available misallocation may be recovered for each of the past three years. B. Those transfers which are coded to the City and which have not resulted in taxes being remitted to the City will be identified monthly and submit to the City for review and final transmittal to the appropriate County agency for corrective action. C. When the taxes are remitted to the City as a result of this audit review, they will be identified on the County remittance detail. A copy of the City's remittance detail will be forwarded to HdL Coren & Cone so that invoicing related to the corrections can be submitted to the City for payment. 1340 Valley Vista Drive 1 Suite 200 1 Diamond Bar, CA 1 91765 1 19091 861-4335 1 FaX 19091 861-7726 To engage HdL Coren & Cone to perform a review of Documentary to the City, please sign bCiow and return one COPY of this eTransfer Taxes paid forward to providing this additional revenue a nhengagement letter. We look ancement to the City of Diamond Bar. Sincerely, Paula Cone The City of n* amn„A gar hereby authorizes HdL Coren & Cone to perform a� �d fthe � eO� fifer Tues remitted by the County to the City mon necessary docnmentadon and co initis corrective action, tax recovery and payment of fee: an described abov ce to Signature City Manager CITY OF DIAMOND DAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: July 16, 1996 REPORT DATE: July 11, 1996 FROM: David G. Liu, Deputy Director of Public Works Kellee A. Fritzal, Assistant to the City Manager TITLE: AWARD OF CONTRACT FOR THE PANTERA PARK CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES TO HEIMBERGER HIRSCH & ASSOCIATES SUMMARY: In preparation for the commencement of the Pantera Park construction, the City distributed over seventy Request for Proposals for Construction Administration and Inspection Services. The City received eight proposals in response. After review, the committee conducted interviews with five firms. Based upon the proposals, interviews, and references checks the committee selected the firm of Heimberger Hirsch as the most qualified firm. Heimberger Hirsch is a landscaping firm with over 100 parks that have been designed and constructed. Heimberger Hirsch is currently assisting the City in reviewing the park plans for constructability and quantity take -off. This service will assist in eliminating any potential change orders during construction. RECOMMENDATION: It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Heimberger Hirsch and Associates for Construction Administration and Inspection Services for the Pantera Park Construction in an amount not to exceed $53,040 and provide a contingency amount of $5,000 for contract amendment (s) to be approved by the City Manager, for a total authorization amount of $58,040. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: C2W4K Otl Terrence L. Belanger Frank M. Usher vid G. Liu City Manager Assistant City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 16, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: AWARD OF CONTRACT FOR THE PANTERA PARK CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES TO HEIMBERGER HIRSCH & ASSOCIATES RECOMMENDATION: It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Heimberger Hirsch and Associates for Construction Administration and Inspection Services for the Pantera Park Construction in an amount not to exceed $53,040 and provide a contingency amount of $5,000 for contract amendment (s) to be approved by the City Manager, for a total authorization amount of $58,040. SUMMARY: In preparation for the commencement of the Pantera Park construction, the City distributed over seventy Request for Proposals for Construction Administration and Inspection Services. The City received eight proposals in response. After review, the committee conducted interviews with five firms. Based upon the proposals, interviews, and references checks the committee selected the firm of Heimberger Hirsch as the most qualified firm. Heimberger Hirsch is a landscaping firm with over 100 parks that have been designed and constructed. Heimberger Hirsch is currently assisting the City in reviewing the park plans for constructability and quantity take -off. This service will assist in eliminating any potential change orders during construction. FINANCIAL SUMMARY: The consultant services expenses would be drawn from the Capital Improvement Program - Pantera Park. These expenses were planned for in the budgetary process. DISCUSSION: The Plans and Specifications for the Pantera Park Project are nearing completion. The City requested the services of a professional firm who specializes in park construction administration and inspection, through the Request for Proposals (RFP) process. The RFP was distributed to over seventy (70) firms. The City received eight proposals. After review of the proposals, five firms were interviewed by a committee composed of the Community Development Director, Deputy Director of Public Works, Assistant to the City Manager, and Community Services Director. Based upon review of the proposals, interviews, and references checks the committee recommends Heimberger Hirsch and Associates as the most qualified firm. The RFP was very specific in requesting a firm that had a minimum of five (5) related park projects for the Project Manager and Construction Inspector. The firm of Heimberger Hirsch has over 100 completed park projects. The firm will assist the City in construction document review, bidding phase, utility coordination, daily inspection and all items of project management and inspection services. The fees proposed by the five firms ranged from $53,040 to $79,000. The following list is the ranking of the interviewed firms by the Committee (based upon proposal, reference checks and interview): .0 Heimberger Hirsch CBM Charles Abbot & Assoc. Willidan Perliter & Ingalsbe Prepared by: Kellee A. Fritzal David G. Liu, P.E. Attachments WAIIII • $53,040 $74,555 $75,698 $79,000 $69,500 h May 1, 1996 Introduction CITY OF DIAMOND BAR REQUEST FOR PROPOSAL PANTERA PARK CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES The City of Diamond Bar is soliciting written proposals from qualified and experienced consultant firms to provide construction administration and inspection services for the construction of Pantera Park. The 23 acre site, located on the southeast corner of Pantera Drive and Bowcreek Drive, is a vacant/rough graded site. Approximately fifteen acres of the 23 acre site will be developed as a community park with the balance to remain in its present state. Pantera Park will be developed through funding by Los Angeles County Proposition A - 1992 Safe Park Grant, developers' contributions, and Community Development Block Grant (CDBG) funds. The park was designed through an intensive community planning process conducted by the City. The Pantera Park Project was approved via a Conditional Use Permit. The Mitigation Monitoring Program was developed by Cotton/Beland/Associates, Inc., which prepared the environmental assessment. The plans were developed through RJM Design Group with sub - consultants: Hunsaker & Associates Irvine, Inc. (Civil Engineers), Pete J. Pitassi Architects (Architectural), RWR Pascoe (Electrical Engineers), Lance Sweeney Consulting (Irrigation), and ESI/FMR Consultants (Structural Engineers). The plans are being plan checked through D & J Engineering, the City's consultant Building Official. The construction of the Pantera Park will consist of the following: site preparation, fine grading, area drainage system, 1,081 sq. ft. restroom/concession building, 2 formal ball fields, tot lot, 2 lighted tennis courts, 3 lighted basketball courts with roller hockey inlay, 160 space parking lot , lighting systems, irrigation, landscaping, turf, walkways and other site amenities. The construction contract alternative bid items, which includes a 1,200 square feet activity building. A 8 1/2" X 11" site plan of Pantera Park is attached as Exhibit "A". Plans and specifications prepared for the development of Pantera park are available for inspection at City Hall. The City has established a Pantera Park Project Team which consists of the Deputy Director of Public Works, Community Development Director, Building Official, Community Services Director and Administrative Assistant. The selected Consultant shall work in concert with the Pantera Park Project Team. The Deputy Director of Public Works will be the City's contact person. The proposal may suggest changes from the scope of work contained in this RFP that in the proposer's opinion may enhance their ability to perform the work desired by the City and/or would provide additional benefits. Proposed deviations to the Scope of Work should be clearly indicated for discussion during the interview and/or negotiations process. The construction contract period is 120 calendar days. The City has developed the following tentative schedule for the Consultant Selection and Park Construction: CONSULTANT SELECTION SCHEDULE Release of RFP Proposal Deadline Consultant Interviews Selection of Consultant PARK CONSTR UCTION SCHED ULE Plans and Specifications to City Council Bid Opening Award of Contract Notice to Proceed Completion of Construction Scope of Work May l May 22 June 6 or 7 June 18 June 4 or 18 June 26 or July 16 July 16 or August 6 August 5 or August 20 December 11 or December 30 The Consultant's responsibility will include all administration and inspection elements of construction necessary to develop Pantera Park. The required professional services in connection with the project include, but are not limited to, the following: Review and familiarized with the Construction Bid Package, Plans and Specifications. 2. Assist in bid phase of contract, including technical assistance, references check on apparent low bidder, and general contractor selection which would be processed for approval by the City Council. 3. Meet with City staff prior to the beginning of construction to discuss background, scope, objectives, and other pertinent details of the park construction. 2 4. Conduct pre -construction meeting and all site meetings, including the preparation of minutes. 5. Coordinate the construction schedule and elements with all the appropriate City Departments, utility companies and other public agencies. 6. Provide construction inspection to ensure that the contractor is in full compliance with the construction plans and specifications. The inspection and approval will include, but is not limited to: layout of site elements, fine grading/drainage review, surface soil preparation, irrigation layout/coverage test, irrigation mainline pressure test, slab/masonry, framing, electric, plumbing, sewer, and all finish work. Review and approval of concrete forming and placement of steel reinforcing. 7. Respond to general contractor's Request for Information of the Plans and Specifications. 8. Coordinate and approve all quality control (materials) and field testings (i.e. slump test, concrete delivery receipts, compaction, soil testing, landscape installation, etc.). 9. Prepare daily inspection reports and submit to City on a weekly basis. 10. Conduct necessary progress/update meeting with City Staff. Locations and frequency of meetings will be mutually determined by the Consultant and City Staff. 11. Conduct weekly or bi-weekly meetings with contractor. Which willinclude, but not limited to: answer contractor's questions regarding design issues and review/monitor contractor's submittals, progress and schedule. 12. Evaluate/process progress payments, change order requests, and review contractor's timeline/ schedule. 13. Process submittals, shop drawings, product data, samples and other submittals required by the contract documents. Review, evalate and recommend contractor initiated substitutions for materials and items originally specified on the construction documents. 14. Conduct final job walk(s) and prepare "punch list" items to be completed prior to commencement of the landscape maintenance period. 15. Conduct final field review at end of maintenance period. 16. ' Maintain project construction records and prepare record drawings to be submitted to the City at the end of the project. Review the general contractor prepared As -Built drawings for site improvements. Submit the mylars to the City for review and approval. 17. Recommend final acceptance of project and assist City in the tasks necessary to complete the Notice of Completion. This will include responsibilities such as Certificate of Occupancy overseeing release of any liens and closure with any other related matters. Proposal Format and Contents The Consultant's response to the City's Request for Proposal should provide the following information, using the same format and sequence: A. Consultant Qualifications Cover letter including name, address and telephone number of the firm, background information of the firm, and the name of the contact person. B. Project Team An organization chart indicating principal and key project team members, including sub - consultants, together with an indication of their involvement in the project. Also provide resumes of the key personnel involved with this project including personnel from sub - consultants. For the project manager and inspector, include information for three (maximum) recent public park projects on his/her record of completion compared to the original project schedule. C. Relevant Experience List a maximum of five public park projects of similar scope which your firm has recently administered for other public agencies in the Southern California area. For each project, provide the following information: location, owner, construction cost, year the design was completed, year the construction was completed, your project manager's and inspector's name. If any portion of the Construction Administration and Inspection services will be sub- contracted, provide similar information for five projects. D. Scope of Work Discuss the methods and procedures that will be used in the construction administration and inspection of the project. Discuss the tasks that will be involved with the Park Development. Provide a detailed work plan which itemizes and describes each task to be completed under construction administration and inspection services. Identify any potential concerns in the construction administration of the Park Project. 4 E. Resource Requirements Provide a man hour and fee schedule per scope of work/tasks. Provide a total "Not to Exceed" fee for the Construction Administration and Inspection services. Please state all assumptions upon which the estimates are based. F. Fee Schedule Provide the hourly rates of all personnel and sub -consultants assigned to the project. These rates will be used to negotiate any additional work the City may request. G. Agreement Attachment B is a copy of the City's professional services agreement. The successful consultant will be required to enter into an agreement with the City of Diamond Bar. H. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected consultant prior to execution of the contract and for submittal to the City Council. I. References List of at least three (3) references for similar public park projects must be provided. Include contact pe: son, address, and telephone number. Submittal of Proposal Eight (8) copies of the proposal shall be presented in a sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to: MR. DAVID G. LIU DEPARTMENT OF PUBLIC WORKS CITY OF DIAMOND BAR ` 21660 EAST COPLEY DRIVE, SUITE 190 DIAMOND BAR, CA 91765-4177. The envelope shall be clearly marked with the notation "DO NOT OPEN - PROPOSAL." The proposal shall be delivered to the addressee on or before 5:00 P.M. on May 22, 1996. 6i Selection of Consultant Criteria for the evaluation of the proposals may include, but need not be limited to, the following: A. . Response to Request for Proposal. B. Firm's Approach and scope of work. C. Qualifications and quality of project team. D. Relevant Experience and references. E. Firm and key project team member's record in accomplishing work assignments for projects. Firm's adherence to price and schedule. F. Consultant's demonstrated understanding of the scope of work. G. The resources and fee required to perform the requested services. A "Short List" of firms will be selected for further consideration and may be contacted to arrange an interview with City Staff. Oral Interviews In addition to the written proposal, each firm maybe asked to make an oral presentation to the Selection Advisory Committee. The Committee will be comprised of the Pantera Park Project Team. The Consultant should have available the project manager and the project inspector to discuss the following: A. The major elements of the proposal and be prepared to answer questions clarifying their detailed proposal. B. A description of previously related experience for key project team member. C. The proposed man-hour resources and total project fee. 3 Right to Reject All Proposals The City reserves the right to reduce or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. Questions If there are any questions regarding this Request for Proposal, please contact Miss Kellee Fritzal at (909) 396-5690 or Mr. David G. Liu, at (909) 396-5672. Sincerely, David G. Liu, P.E. Deputy Director of Public Works Attachments Site Plan Professional Services Agreement 7 AT .ACHKENT PANTERA PARK PANTERA DRIVE AT BOWCREEK DRIVE PROJECT A_PPROOAC Construction Document Review Heimberger/Hirsch & Associates will review all construction documents prior to completion and submittal to the City for approval and bid. In our cover letter we addressed several problems that became apparent during our brief review of the preliminary construction document. The review would provide an in-depth study of possible solutions to these and other problems which may appear. We offer this review as a valuable service to the City to eliminate or reduce potential risk to park patrons, future maintenance problems and construction cost extras. Pre -Bid Meeting Heimberger/Hirsch & Associates will conduct a pre-bid meeting for interested contractors to discuss the project and City requirements. We Piave found this meeting to be helpful in eliminating problems and conflict during the bidding process and construction period. Utility Coordination Heimberger/Hirsch & Associates will review site utility plans, contact utility company representatives and coordinate as necessary with utility companies, City and general contractor to ensure a smooth installation. Daily Reports Our Project Inspector will prepare daily reports addressing progress of the project, weather conditions, number of workers on site, subcontractors present on site, directions given to contractor and potential problems which may cause delay or extra work. Copies of daily reports will be presented to the City on a weekly basis and a project log containing all reports will be provided at completion of the project. Photography Work Heimberger/Hirsch & Associates will keep a photographic record of project development on a weekly basis. This documentation will be presented to the City upon project completion. Monitoring Contractors Progress Contractor progress will be monitored on a weekly basis and documented in the weekly project report. Photography work will coincide and support the weekly project report. Public Relations Heimberger/Hirsch & Associates will prepare a notice for the City to distribute or mail to local residents explaining project start and completion time, street closures, (if necessary, safety issues and security). A contact person and phone number will be provided to receive and address all concerns and issues from local residences, which may arise during construction. Heimbemer Hirsch 6 Associates Inc. Claims All claims against City and contractor, or between city and contractor, will be monitored by Heimberger/Hirsch & Associates. Information on damages, date and time, location, parties involved, and all relevant information will be compiled. Each claim will be monitored on a weekly basis in the weekly project report until resolution. Security Heimberger/Hirsch & Associates will notify local Police or Sheriff Departments and provide project schedule, contact person and other information pertaining to project construction. This will assist in reducing vandalism and claims between local residents and contractor. Weekly Project Report The following information is a brief summary of the items contained in the weekly project report. Additional items may be included if requested by City or contractor. Responsible parties and phone numbers: City Project Manager Construction Manager Construction Inspector Utility Company Representatives General Contractor Emergency Contract ' Persons attending meeting ' Work in progress ' Status of project: Time schedule Submittals Request for Information Request for Clarification ' Items of discussion (Items are added and removed when completed). ' Item of correction (Items are added and removed when completed). ' Status of change orders ' Status of project cost ` Status of claims Heimberger HirSch 6 Msociateg Inc. SCOPE OO F WORK Responsibilities Helmberger/Hjragh & Assoclates Mr. Patrick L. Hirsch, Landscape Architect will serve as project manager and will be directly responsible for all aspects of project construction management. Duties will include but not limited to the following. * Review and comment on project construction documents. * Conduct pre-bid conference with prospective bidders. * Review bids received and assist in determining the lowest responsible bidder. * Conduct pre -construction meeting with all parties. Coordinate building and site permits through City agencies. * Provide all coordination between City, general contractor, project team and utility companies. * Conduct weekly on-site inspection meetings with City, project team and general contractor to ensure compliance with construction documents. Prepare weekly project report of meeting and distribute to all parties. ' Review and approve all contractor's submittals and shop drawings. * Review and approve construction schedule submitted by the general contractor. Review and approve all progress payment requests from general the contractor. * Review and approve all change orders and time extensions requested by the general contractor and / or City. ' Review and process all request of information and request for clarification submitted by general contractor. * Coordinate and approve all selection, testing and installation of all landscape and irrigation materials. * Conduct substantial completion inspection at completion of construction and prepare punch list. * Review all punch list items for completion. * 'Review project on a bi-weekly basis during maintenance period. * Conduct final inspection at completion of maintenance period prior to acceptance of project. * Maintain project construction records and prepare record drawings from general contractor's and project team as-builts plans. ' Review and approve all close-out submittals, manuals, equipment and instructions provided by the general contractor. Heimber;er Hirsch 6 Associates Inc. * Submit of record documents to City for review and approval. • Recommend final acceptance of project and assist City with finalization of notice of completion, lien releases, stop nonce and certificate of occupancy. Dewan. Lundin & Associates * Review all civil engineering plans and specifications, and provide comments. * Assist Heimberger/Hirsch & Associates with project coordination as it relates to storm drains, site grading and parking lot construction. * Coordinate and approve all material testing and inspections for site grading, storm drains, concrete and reinforcing. * Attend weekly on-site job meetings as required during construction. * Assist with review and approval of all change orders and time extensions requested by general contractor and / or City. * Attend substantial completion inspection and prepare punch list item for correction. * Respond to request for information or request for clarification submitted by general contractor. * Attend final inspection of project. ` Assist in review of as -built plans submitted by general contractor and preparation of record drawings. Inspector * Provide daily inspection of project. * Prepare daily project reports. * Collect test samples for laboratory testing. * Inspection of all site grading, storm drain installation, subgrade preparation, concrete installation and forming, reinforcement placement, AC pavement installation, site electrical installation, irrigation installation and testing, soil preparation, plant material installation, wall and footings, fencings, infield preparation, installation of site furnishings and building construction. * Attend substantial completion inspection and prepare punch list. * Attend final inspection of project. * Assist in review of as -built plans submitted by general contractor and preparation of record drawings. Ileimber;er Hirsch & Associates Inc. CONSULTING SERVICES AGREEMENT THIS AGREEMEP IT is made as of July 16. 1996 by and between the City of Diamond Bar, a municipal corporation ("City") and Heimberger Hirsch & Associates . ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B." B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect July 16, 1996, and shall continue until February 28, 1997, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper monthly invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed fifty three thousand and forty dollars dollars ($-22,04Q). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: Consultant: Terrence L. Belanger Pat Hirsch City Manager President City of Diamond Bar Heimberger Hirsch & Assoc. 21660 East Copley Drive 515 W. Commonwealth Slate 100 Suite 205 Diamond Bar, California 91765-4177 Fullerton, CA 92632 950525 10572-00001 lsj/sdl 1092677 4 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law, Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this 950525 10572-00001 Isj/sdl 1092677 4 Page 2 indemnity provision. Consultant shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that 950525 10572-00001 Isj/sdl 1092677 4 Page 3 one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish 950525 10572-00001 IsjlsdI 1092677 4 Page 4 to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City. 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 950525 10572-00001 Isjlsdl 1092677 4 Page 5 21• Attoreey'a Fee. In the event that either party to this Agreement shall commence any legal or equitahlc action or proceeding to enforce or Interpret to provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of axpert witnesses and consultants. 22. Notices. Any micas, bills, invoices, or reports required by this Agreement shall be donned lWeived on (a) the day of delivery if delivered by hand during regular business hour$ or by facsimile before ar daring regular business hoots; or (b) on the third business day following deposit in the United States mail, Qnsiajpa prepaid, to"addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in *Titing pursuant to the provisions of this section. 23• Vowerttinq Law. This Contract shall be int"reted, construed and enforced in accordance with the laws of the Sake of California. 24• Conelcrports. This Agresment may be executed in sett' number of counterparts, each of which shall be deetntod to be the original, sttd all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Astemttent, and any other documents incorporated herein by specific tjefet+a ", VOP0014114 the Who apt b*gf*W 46mon m between Consultant and City. This Agreement supe rsw)" all prior oras or written negotiations, representations or agreements. This Agreement may nest be ams nded, am any provision or Wa ch hapeof waived, except in a writing signed by the parties which expressly refers to this Agrectnent. Amendments on behalf of the City will only he valid if signed by the City Manager or the Mayor and attcued by the City Clcrk. 26. Exhibko. All exhibits referred to in this Agreement are incorporated herein by this reference. written about. IN WITNESS WHEREOF. the parties have executed this Agreement as of the date first nit " ATTEST: By: City Cleric Approved as to firm: Bv: Cite Attorney CITY OF DIAMOND BAR By: Mayor "CONSULTANT" ���• 11..7219,,.,, ll*•x, ,(..129,7'. Page 6 -Jul --11-96 03:12P City of Diamond Bar, CA 909-861-3117 P.07 Ot 2 � • ha+ M tIK eve IiM q� Ntljr b �js AI►MI■rnf lull euNu,a�. N+ y a elifaee er �MM11N P vWw of Ws Apow, tW Mvi%putyinswin� e► ail k sanddd $ > as i IN in sews of,,& i'thW4 «l% irlcbft no of "MWOMMNd owllht ' x"re� �f'R "(Wj W itwias.a'gft "NOW Gil A deenkd roarf►ro1 ow N) IAe rg etdlii i f "*W 6 60A &06. ���t V �aiit bile oY �I��rlilNe�t; M �wlAellNiiolbten W*" MW a OY At United b" Oak O� pws4 se d. Boom" hw�jN m JbIM � r kraal !n oft IObettet.It Nn �' MIN bow asw a � dm*W is A/�R w so s f ""ll /rtwwtaeltp Ptoviliolx.of u Q" L&W. TV$ c*w Id k bjjMftow lnd ufotad l► sccold wilt iMe Iwel KIN 3� �fCbnia k CwWiwpm T* 4PON s, be Noe -led M W& A=* of "WWW1.6"W p k dK wtkll, OW dI(vW ppW&N IOee.0-h o" MW lim 4 . ofWANOW e., lu. Aaway risrin..,r,K nw ew.i. 6y qpvmw too I Nein IU Nilrinlor wkm mile V4 Cid. cas*AM�►lelk +Irinens. All � dR Polies W"• .Ir alyr t W*A hNld *K""it I wft llPW � iF b N now a $ titue j A&MWAN , 401101Mtw on beWj(** Cky wig o k "%w&w. wd byto City c:*L il. mWW AM.dVdWad a6 NIIMI� Ita*IIlC. k"MW ll rY fAli aeo+nc IN w1TNUS oF, la W"" M" OtOMNd #A Apl.0 le d 6, deee fast Y;q. AT MM Ciro OF OIAMM OAR By ply.Cky. Clal r IL1-11-1996 14=35 909 861 3117 96% P.07 L.1.1.1 Vl- 171f11�'1VLY Ll lT!>li AGENDA REPORT AGENDA NO. , l� TO: Terrence L. Belanger, City Manager MEETING DATE: July 16, 1996 REPORT DATE: July 10, 1996 FROM: David G. Liu, Deputy Director of Public Works TITLE: A Resolution of the City Council of The City of Diamond Bar Authorizing the Withdrawal of the City from the East San Gabriel Valley Integrated Waste Management Joint Powers Authority (JPA) SUMMARY: This item is submitted for consideration by the City Council to decide whether to continue participating in the East San Gabriel Valley Integrated Waste Management Joint Powers Authority (JPA) and to extend its term from the current termination date of September 1, 1996 to June 30, 1997. The JPA was originally founded in September 1990 to prepare common Integrated Waste Management planning documents required by AB 939 and AB 2707. To allow for development and implementation of Air Quality Management planning documents, it was extended once from September 1, 1993 to September 1, 1996. Both of these programs have been completed, and further extension of the JPA is no longer necessary. Decision on continuation or termination of participation in the JPA is to be made by City Council Resolution. RECOMMENDATION: It is recommended that the City Council adopt Resolution 96 -XX authorizing the withdrawal of the City of Diamond Bar from the East San Gabriel Valley Integrated Waste Management Joint Powers Authority, and instruct the City Manager to prepare and forward a 30 -day notice informing the JPA of the City's action and referencing the Resolution. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution Bid Specifications (on file in City Clerks office) _ Ordinances(s) _ Other _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney`? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed`? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the followin¢ affected departments: _ REVIEWED BY: City Manager C:\WP60\LINDAKAY\AGEN-96\wasiejpa.716 Assistant City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 16, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: The East San Gabriel Valley Integrated Waste Management Joint Powers Authority ISSUE STATEMENT: A Resolution of the City Council of The City of Diamond Bar Authorizing the Withdrawal of the City from the East San Gabriel Valley .Integrated Waste Management Joint Powers Authority (JPA) RECOMMENDATION: It is recommended that the City Council adopt Resolution 96 -XX authorizing the withdrawal of the City of Diamond Bar from the East San Gabriel Valley Integrated Waste Management Joint Powers Authority, and instruct the City Manager to prepare and forward a 30 -day notice informing the JPA of the City's action and referencing the Resolution. FINANCIAL SUMMARY: If the JPA is extended, the City is committing to another year of financial support amounting to no less than $1,500, plus the cost of sending a formal representative to the monthly meetings, and any other costs determined as necessary by the JPA by simple majority vote. If withdrawal from the JPA is desired, then the City must direct the City Manager to prepare and provide a written 30 -day notice to the JPA. The City is held responsible for its proportionate share of all expenses incurred by the JPA prior to receipt of notice by the JPA less any income generated by the JPA during the time for which the City is responsible to pay its share of the expenses. BACKGROUND/DISCUSSION: The City of Diamond Bar, along with most other East San Gabriel/Pomona Valley jurisdictions, entered into an agreement as of September 1, 1990, to authorize and empower a Joint Powers Authority (JPA) to act on its behalf to prepare studies and develop plans for Source Reduction and Recycling and Household Hazardous Waste, entitled Source Reduction and Recycling Element and Household Hazardous Waste Element. Preparation and adoption of these plans was mandated by State law, and both of these elements were 1. East San Gabriel Valley Integrated Waste Management Joint Powers Authority July 16, 1996 Page 2 adopted, and submitted and subsequently approved by the California Integrated Waste Management Board (CIWMB). The JPA was empowered to collect an annual fee determined by a formula from each member city in order to provide for limited staffing and facilities to hold meetings. It likewise was authorized to contract for execution of various projects deemed appropriate and necessary by the JPA members as a whole. Since approval, the JPA, formally entitled the East San Gabriel Valley Integrated Waste Management Joint Powers Authority, has continued to meet monthly and address various policy and technical issues important to the cities in complying with the requirements of the laws. The JPA is scheduled to sunset on September 1, 1996. The JPA has approved by simple majority to extend the term to June 30, 1997, to allow the JPA time to organize and develop an appropriate mechanism for the JPA members to change the organization from the JPA to a committee of the San Gabriel Valley Council of Governments (COG). The intent was that the COG would be a better vehicle for furthering the interests of the JPA members as a whole. The COG responded that the JPA could become a technical subcommittee of a Waste Management Committee of the COG. To date, the JPA has submitted a letter of interest to the COG asking to form a solid waste technical subcommittee as proposed by the COG, and identifying several conditions needed to be resolved prior to formal incorporation by the COG. To allow for the time needed by COG to consider this request, and given the termination date of the JPA, the JPA by simple majority voted to extend the term to June 30, 1997. This term extension must be approved by the JPA member cities through formal approval by resolution. If any city does not want to continue participation or does not desire the JPA to extend, it must formally notice the JPA through written 30 -day notice and resolution adopted by the City Council. The JPA is not required by any law or statute. Its purpose is to enable the City to achieve greater "clout" by virtue of "economy of scale" whereby several cities combined have greater impact upon the future of state legislation and regulatory implementation, and potential implementation impact locally, than do single cities. The original purposes for creation of the JPA have been completed, and continuation of it is no longer necessary. If an action of withdrawal from the JPA is decided, it would in no way signify the lack of interest or intent of the City to participate in any other regional or subregional associations for the purpose of achieving the requirements of AB 939 and AB 2707 or any of their amendments. Prepared By: J. Michael Huls/David G. Liu C: \ W P60\LINDAKAY\CCR-Wwastgjpa. 716 RESOLUTION NO. 96-, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE WITHDRAWAL OF THE CITY FROM THE EAST SAN GABRIEL VALLEY INTEGRATED WASTE MANAGEMENT JOINT POWERS AUTHORITY WHEREAS, the City of Diamond Bar is a member of the East San Gabriel Valley Integrated Waste Management Joint Powers Authority ("Authority"), and WHEREAS, the joint powers agreement establishing the Authority is scheduled to expire on September 1, 1996, and prior to the expiration, the Authority has requested each member to act to extend the term of the Authority to June 30, 1997, and WHEREAS, the original purposes of the Authority to prepare studies to characterize the solid waste generated within the respective jurisdiction of each city and to develop plans for source reduction and recycling for each city are completed, and WHEREAS, The current agreement allows for withdrawal from the Authority by giving 30 -day advance written notice, accompanied by a resolution of the City Council of the City seeking to withdraw. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE, AS FOLLOWS: Section 1. The City Council of the City of Diamond Bar withdraws from the Authority effective upon giving a 30 -day written notice of withdraw to the Authority. Section 2. The City Clerk shall certify the adoption of this Resolution and forward it to the Executive Director of the Authority. Section 3. The City Manager shall provide a written 30 -day notice to the Authority informing the Executive Director of the Authority of the decision of the City Council to withdraw from the Authority. PASSED, APPROVED AND ADOPTED this 16th day of July, 1996. MAYOR ATTEST: CITY CLERK 1, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Council of the City of Diamond Bar, California, at its regular meeting held on the day of , 1996, by the following vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: C: AW P60\L1NDAKA Y\RLSU-96\W AS'1'1:JPA.716 2 City Clerk City of Diamond Bar, California CITY OF DIAMOND BAR AGENDA REPORT TO: Terrence L. Belanger, City Manager MEETING DATE: July 16, 1996 REPORT DATE: July 10, 1996 FROM: David G. Liu, Deputy Director of Public Works TITLE: Approval of Amendment No. 2 to the Consulting Services Agreement with J. Michael Huls, R.E.A., for Environmental Management Services. SUMMARY: The City of Diamond Bar has heretofore retained the services of a consulting firm with experience in solid waste planning and integrated waste management program implementation. The City's agreement with this firm, J. Michael Huls, R.E.A., will expire on August 15, 1996. Consequently, the City has prepared to extend the contract for one year. RECOMMENDATION: It is recommended that the City Council (1) find that it is in the City's best interest to extend the existing contract rather than request bids for the services and (2) approve and authorize the Mayor to execute the Amendment No. 2 with J. Michael Huls, R.E.A., in an amount not -to - exceed $35,000.00 for services relating to the administration of the City's solid waste permit system and to assist in the coordination of AB 939 and program activities during Fiscal Year 1996-97. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution o Bid Specifications Ordinances(s) X Other: Amendment #2 J. Michael Huls Agreement(s) JMH Proposal EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _X Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes —.No 4. Has the report been reviewed by a Commission? N/A _ Yes —No Which Commission? 5. Are other departments affected by the report? N/A _ Yes —No Report discussed with the following affected departments: Assistant City Manager Deputy Director of Public Works CITY COUNCIL REPORT Agenda NO. MEETING DATE: July 16, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Approval of Amendment No. 2 to the Consulting Services Agreement with J. Michael Huls, R.E.A., for Environmental Management Services. ISSUE STATEMENT: The City of Diamond Bar has heretofore retained the services of a consulting firm with experience in solid waste planning and integrated waste management program implementation. The City's agreement with this firm, J. Michael Huls, R.E.A., will expire on August 15, 1996. Consequently, the City has prepared to extend the contract for one year. RECOMMENDATION: It is recommended that the City Council (1) find that it is in the City's best interest to extend the existing contract rather than request bids for services and (2) approve and authorize the Mayor to execute the Contract Amendment No. 2 with J. Michael Huls, R.E.A. in an amount not -to -exceed $35,000.00 for services relating to the administration of the City's solid waste permit system and to assist in the coordination of AB 939 and program activities during Fiscal Year 1996-97. FINANCIAL SUMMARY: The City has budgeted $3:,,000.00 in Fiscal Year 1996 - 97 for environmental management services. BACKGROUND/DISCUSSION Since August 15, 1995, the City has retained the services of J. Michael Huls, R.E.A. (JMH), a local consulting firm with experience in integrated waste management planning and program implementation, to act as the City's Integrated Waste Management Coordinator. In addition to providing general staff support, JMH has been actively engaged in the day-to-day administration of the City's solid waste and recycling permit system and the implementation of a series of integrated waste management programs including public education, backyard composting, multi -family recycling, representative waste evaluations and technical assistance to commercial generators, and comprehensive used motor oil collection and recycling programs. JMH has also prepared several Page 2 - Huls important reports and studies including quarterly diversion reports, an annual compliance report and an independent assessment of the City's solid waste permit system. The present professional services agreement expires August 15, 1996. The City has requested JMH to provide its proposal to continue the aforementioned program for purposes of continuity and to complete certain assignments initiated during Fiscal Year 95-96. The scope of work to be performed by JMH is broken down into five (5) primary areas of responsibility and includes, but is not limited to the following activities: General Administrative Responsibilities 1. Assist City staff with the administration of the City's solid waste and recycling permit systems. Review and evaluate permit applications and related documents for completeness and compliance with City requirements and standards for solid waste collection, transportation, and disposal. Conduct periodic compliance inspections at sources and at the hauler's location(s) to assure hauler compliance. 2. Facilitate collaborative implementation of programs identified by the City's SRRE and engender the support and compliance of the City's permitted waste haulers and recyclers. 3. Serve as the City's primary liaison to the community, local businesses and service organizations, the California Integrated Waste Management Board, and other public agencies with respect to the administration of the City's integrated waste management system. 4. Perform any other duties or services as indicated in the Consulting Service Agreement and any subsequent contractual arrangement between the City and the selected consultant. Fourth Cycle Used Oil Grant Program Responsibilities 1. Used oil recycling implementation. 2. Prepare and implement policies banning improper disposal of used oil. 3. Develop and coordinate an education and public awareness campaign designed to promote safe disposal and recycling of used oil. 4. Assist City staff in expanding the availability of used oil collection services. Prepare and submit regular reports and reimbursement requests to the CIWMB. Page 3 - Huls • - ITS] � I • • • • 1 1. HHW events' coordination. 2. Prepare and submit HHW reports. Develop and implement the City's public education and outreach program, and coordinate said programs through the City's permitted waste companies. The public outreach campaign will heighten awareness and encourage businesses and residents to participate in programs identified in the City by the City's SRRE. 2. Develop and implement the City's residential recycling program including home composting, nonprocurement, ADC (Alternative Daily Cover), curbside collection, and source reduction. 3. Develop and implement the City's commercial sector recycling program to include 10 complimentary waste audits, source reduction, recycling, and composting; on-site composting at City parks, self -haul drop of green waste, and self -haul construction and demolition waste programs. 4. Coordinate the City's holiday tree collection program. 5. Develop and conduct efforts to reduce toxic substances in municipal waste. Monitoring and Reporting Responsibilities 1. Maintain and monitor the City's integrated waste management system, and prepare an annual compliance evaluation. 2. Report to the CIWMB related to AB 939 and AB 2707 including the City's Annual Report. 3. Validate and verify the County's solid waste disposal quarterly surveys. 4. Monitor, research and analyze legislation and regulations that could affect the City's integrated waste management system. Advise the City as required. As noted earlier, the City's Contract Agreement with JMH for environmental management services will expire August 15, 1996. Staff is recommending that the contract with JMH for Page 4 - Huls environmental management services be extended one year. The existing contract provides for a written extension, and staff believes JMH is the most qualified consultant to assist the City. Mr. Huls is very familiar with the City's integrated waste management programs and was instrumental in the preparation of the City's Source Reduction and Recycling and Household Hazardous Waste Elements. He is very knowledgeable of the local conditions and is currently providing similar services to several other San Gabriel Valley cities, including Azusa, Baldwin Park, Covina, Glendora, and Walnut. Furthermore, having a consultant who is familiar with the City and the type of programs that have been implemented will insure that current program activities are not disrupted or delayed. For all of the foregoing reasons, it is in the City's best interest to extend the existing contract rather than request bids for services pursuant to DBMC Section 3.24.110 (d), in order to ensure consistency and continuity of the services already being provided by Mr. Huls. Prepared by: Anne Haraksin/David G. Liu AMENDMENT NO.2 TO THE CITY'S PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL MANAGEMENT SERVICES This Agreemat (Arneadanent No. 2) is made and entered into this dR "CITY") 96 betwoea the CI'T'Y OF DIAMOND BAR, a Mtmkipal Corporation Cmeinafta 11D as J. MICHAEL HULS (funk tLcr refexred to as "CONSULTANT"). (i) The CITY entered into an Agreement, with J, M,id wel Huls to provide environment mmogement services with respect to the dwxlopnyent and imP1euj0ntation of an lntel"tod waste management program, which the Agreenwit was dated August 15, 1995, and was amendod by Amendment No. I dated lune 18, 1996 (as arrwa4id, the "Agreem e)• (ii) The tern of Agreement expires August 15, 1996. (iii) The misideration for the agreement was $38,882, including odditiund services for Used Oil Curbside Collection Program, provided through June 1996 artly. (iv) CONSULTANT submitted a proposal, a full, true and a ch is anwehed hereto as Exhibit "C' to continue to provide environmeerttd MuNgement August 15,1996 to August 15, 1997 at a not -to -exceed cost of $35,000.00. (v) It is in the City's best interest to extend the Agreement rather then request bids for the services in order to ci mm consistency and continuity of the scrvices Wkeedy being provided by CONSULTANT. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: 'SeejQp 1; Section 2 of the Agreement is hereby smended to read as follows: 02, Term of Agreement. This Contract shall take myud August 15,1996 and shell continue until August 15, 1997 unless earlier ierrninated pursuant to the provisions basin." Section Section 3 of the Agreement is hereby amended to read as hollows: 9. Compensation. CITY agrees to compemte Consultant for each service v4h & CONSULTANT performs to the satisfaction of City in compliswe with the scheduk set forth in Exhibit "C:' Payment will be made only after submission of gmper nwnthly involow in this form specified by City. Total payment to CONSULTANT pursuant to this Agreeunent shall not exceed thirty five thousand dollar{ (35004.00)" $wbQn,3: Exhibit C of 1be Agreement is hereby replaced with Exhibit C attached hereto and incorpmted herein. putt to this Amendment No. 2 acknowledges that no ttatian by my Duty rich is net embodied herein not any of m sgreement, stat wnt, or promise Koo � be In this Atn�t No. Z shall be valid and bindimg. Any modification of this Amcndnwa No.efPectit►e only if it is in writing signed by the parties. All of the terms of the Agreement shall remain in eget. IN WITNESS WHEREOF, the parties hereto have executed this Ammndment No. 2 as of the date art forth above: APPROVED A5 TO FORM: By: City Atte nvy. CONSULTANT: ]. MICHAEL HUTS CITY OF DIAMOND BAR City Clerk mayor City of Diamond Bar 0I'T`V ter- nI AMOMD R&R AGENDA REPORT AGENDA NO. Of � v� TO: Terrence L. Belanger, City Manager MEETING DATE: July 16, 1996 REPORT DATE: July 10, 1996 FROM: George A Wentz, City Engineer TITLE: Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive SUMMARY: Sunset Crossing Road, between SR -57 off -ramp and Golden Springs Drive, is in need of pavement rehabilitation and/or reconstruction. On June 4, 1996 the City Council authorized staff to advertise for bids for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive Project. At this time, the City proposes to award a construction contract to the lowest responsible bidder. RECOMMENDATION: That the City Council award a construction contract to J.E.G. Construction Co., Inc. in the amount not -to -exceed $463,439.00, and provide a contingency amount of $50,000 for project change orders to be approved by the City Manager, for a total authorization amount of $513,439.00. LIST OF ATTACHMENTS: X Staff Report _ _ Resolution _ Ordinances(s) _ X Agreement(s) Public Hearing Notification Bid Specifications con eine in City Clerks office) Other EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? _Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence elanger Frank M. Usher eorge ntz City Manager Assistant City Manager City Engineer C:\WP60\LINDAKAY\AGEN-96\SUNXREIIAB.716 CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 16, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive ISSUE STATEMENT: The City proposes to award a contract for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive to J.E.G. Construction Company, Inc., the lowest responsible bidder. Furthermore, the City desires to retain Dewan, Lundin and Associates for the construction administration/inspection services. RECOMMENDATION: That the City Council award a construction contract to J.E.G. Construction Co., Inc. in the amount not -to -exceed $463,439.00, and provide a contingency amount of $50,000 for project change orders to be approved by the City Manager, for a total authorization amount of $513,439.00. Furthermore, it is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Dewan, Lundin and Associates for construction administration/inspection services in an amount not -to -exceed $24,484 and provide a contingency of $2,500 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $26,984. FINANCIAL SUMMARY: The total allocated project budget is $650,000 of Gas Tax Fund. BACKGROLND/DISCUSSION: On June 4, 1996 the City Council authorized staff to advertise and receive bids for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive . In response to the advertisements, a total of ten (10) contractors obtained plans and specifications for the project. 1 SUNSET CROSSING ROAD STREET REHABILITATION PROJECT JULY 16, 1996 PAGE 2 Formal bids were received and opened on June 27, 1996 from six (6) firms. The base bids include the utilization of 2" asphalt concrete overlay with 3/4" A.C. leveling course and pavement fabric; the reconstruction of the sections from Navajo Springs Road to approximately 415 ' east of Tellgate Drive and the eastbound lane and the outer 6' of the westbound roadway from 415' east of Tellgate Drive to Golden Springs Drive with 2" A.C. overlay/6" A.C./7" crushed aggregate base; and other incidental and appurtenant work necessary for the proper construction of the improvements. The bids received were as follows: COMPANY BASE BID AMOUNT BASE BID PLUS ALTERNATES 1 & 2 (Drive Approaches & PCC Sidewalks) 1. J.E.G. Construction Co., Inc. $ 456,411.00 $463,439.00 2. Gentry Brothers. Inc. $ 459,450.00 $467,650.00 3. Sully -Miller Contracting $ 504,420.00 $513,302.50 4. Excel Paving Company $ 506,321.50 $513,890.00 5. All American Asphalt $ 521,951.50 $530,701.50 6. Summit Contracting $ 590,838.80 $594,653.80 The bid of $463,439.00 submitted by J.E.G. Construction Co., Inc. has been determined by staff to be the lowest responsible bid. J.E.G.'s references have been contacted and staff has received favorable responses. CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES: To ensure this project will be constructed in compliance with the approved plans and specifications, staff initiated a request for proposal to procure an engineering firm for the construction administration/inspection services. The construction administration/inspection services include: video documentation, monitoring and adherence to construction schedule, traffic control, public education/information, inspection services, utility company coordination, and quality control. Staff desires to retain the services of a company which will control the project. In response to the request, a total of eleven (11) proposals were submitted for consideration. Proposals from these firms were reviewed and evaluated by the Selection Committee based on demonstrated track record, adequate number of staff assigned to the job, experience of team members, ability to work with City staff, knowledge of local conditions, involvement with related projects, ability to keep on schedule, ability to stay within budget, and demonstrated interest by the consultant. SUNSET CROSSING ROAD STREET REHABILITATION PROJECT JULY 16, 1996 PAGE 3 0 The following list is the eleven (11) firms reviewed and discussed by the Selection Committee: FIRM PROPOSED COST* INSPECTOR HOURLY RATE Dewan, Lundin & Associates $24,484 $42/hr. ASL Consulting Engineers $41,850 $48/hr. DGA Consultants Inc. $31,625 $55/hr. CBM Consulting, Inc. $47,071 $64/hr. GFB-Friedrich & Associates $24,913 $45/hr. Norris-Repke, Inc. $33,214 $48/hr. Avacon Corporation $43,745 $65/hr. CMI Engineering $39,900 $55/hr. R&W Highway Inspection, Inc. $32,000 $53/hr. RKA Civil Engineers. Inc. $26,200 $64/hr. Perliter & Ingalsbe $28,500 $53/hr. Based on a construction period of 75 calendar days. The project is scheduled to begin during the school summer vacation (beginning of August). In light of the above mentioned criteria, and DL & A's prior experience with street rehabilitation projects in Diamond Bar, it is recommended that the City award the attached professional services contract agreement to DL & A in an amount not -to -exceed $24,484. The City will implement a "Sunset Crossing Road Street Rehabilitation Hotline" and DL & A will provide the message, monitor the calls and respond to any concerns, 7 days a week, with responses to be made within 24 hours. DL & A, with Mr. David Hart and Mr. Walt Lundin as the project team, will closely monitor the seventy-five (75) calendar day construction schedule for strict adherence, provide full-time inspection and quality control services, traffic control, video documentation, utility company coordination, and plan and specifications review. As reflected in the above list, the fees proposed by the eleven firms ranged from $24,484 to $47,071. Prepared By: David G. Liu C:\wP60\LINDA KAY\CCR-96\SUNxR6HA.716 3 AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between J.E.G. CONSTRUCTION COMPANY, INC. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR J.E.G. CONSTRUCTION COMPANY, INC. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated May, 1996, (The Plans and Specifications) on file in the office of the Citv Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated June 27, 1996, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR when,.er set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this. written agreement, the provisions of tnis written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within seventy-five (75) calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shill furnish to the City a certificate of insurance as proof that he has taken out full wc-,rkers' compe_- sation insurance for all persons venom he :nay employ directly or through subcontractors in carrying out the work specified herein, in accordance witi-i the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor. Code, every CONTRACTOR shall secure -he payn;erit of compensation to his employees. The CONTRACTOR, prior to commencing work, shill sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with tre provisions of that Code, and I will comply with such prow -'.s --ons before coi=encing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub- contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. G) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. %) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the followina words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of 3 J the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (3G) days, written notice thereof given to City by registered mail. e. The CONTRICTOR shall, wit! -.gin ten (10) days from the date of the notice of award of zhe Contract, deliver to the City Manager or his designee the original. policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager cr his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. S. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than. -Lk -ie general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall. cause a cop; Of such determinations to be posted at the Job site. 4 The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general pre- vailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making suc'- contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from t' -..e Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF' WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub- contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR :hall forfeit., as a penalty to City, twenty-five dollars (S-S.i)._! for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub - CONTRACTOR under him, upo_i any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. B. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsister:.ce pay to each workman needed to execute the work required by his ccntracL as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will. promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemn,.tees and any all costs and expenses incurred by Indemnitees in such action or I proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material. and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated June 27, 1996 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR. shall only be paid for services rendered 7 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: July 16, 1996 REPORT DATE: July 10, 1996 FROM: David G. Liu, Deputy Director of Public Works TITLE: Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive SUMMARY: Sunset Crossing Road, between SR -57 off -ramp and Golden Springs Drive, is in need of pavement rehabilitation and/or reconstruction. On June 4, 1996 the City Council authorized staff to advertise for bids for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive Project. At this time, the City proposes to award a construction contract to the lowest responsible bidder. RECOMMENDATION: It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Dewan, Lundin and Associates for construction administration/inspection services in an amount not -to -exceed $24,484 and provide a contingency amount of $2,500 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $26,984. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution _ Bid Specifications (on file in City Clerk's Office) Ordinances(s) _ Other X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. elanger Frank M. UsherF7 David G. Liu City Manager Assistant City Manager Deputy Director of Public Works C:\WI360\LINDAKAY\AGEN-96\SUNXREHB.716 CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 16, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive ISSUE STATEMENT: The City proposes to award a contract for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive to J.E.G. Construction Company, Inc., the lowest responsible bidder. Furthermore, the City desires to retain Dewan, Lundin and Associates for the construction administration/inspection services. RECOMMENDATION: That the City Council award a construction contract to J.E.G. Construction Co., Inc. in the amount not -to -exceed $463,439.00, and provide a contingency amount of $50,000 for project change orders to be approved by the City Manager, for a total authorization amount of $513,439.00. Furthermore, it is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Dewan, Lundin and Associates for construction administration/inspection services in an amount not -to -exceed $24,484 and provide a contingency of $2,500 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $26,984. FINANCIAL SUMMARY: The total allocated project budget is $650,000 of Gas Tax Fund. BACKGROUND/DISCUSSION: On June 4, 1996 the City Council authorized staff to advertise and receive bids for the Sunset Crossing Road Street Rehabilitation from SR -57 off -ramp to Golden Springs Drive . In response to the advertisements, a total of ten (10) contractors obtained plans and specifications for the project. 1 SUNSET CROSSING ROAD STREET REHABILITATION PROJECT JULY 16, 1996 PAGE 2 Formal bids were received and opened on June 27, 1996 from six (6) firms. The base bids include the utilization of 2" asphalt concrete overlay with 3/4" A.C. leveling course and pavement fabric; the reconstruction of the sections from Navajo Springs Road to approximately 415 ' east of Tellgate Drive and the eastbound lane and the outer 6' of the westbound roadway from 415' east of Tellgate Drive to Golden Springs Drive with 2" A.C. overlay/6" A.C./7" crushed aggregate base; and other incidental and appurtenant work necessary for the proper construction of the improvements. The bids received were as follows: COMPANY BASE BID AMOUNT BASE BID PLUS ALTERNATES 1 & 2 (Drive Approaches & PCC Sidewalks) 1. J.E.G. Construction Co., Inc. $ 456,411.00 $463,439.00 2. Gentry Brothers, Inc. $ 459,450.00 $467,650.00 3. Sully -Miller Contracting $ 504,420.00 $513,302.50 4. Excel Paving Company $ 506,321.50 $513,890.00 5. All American Asphalt $ 521,951.50 $530,701.50 6. Summit Contracting $ 590,838.80 $594,653.80 The bid of $463,439.00 submitted by J.E.G. Construction Co., Inc. has been determined by staff to be the lowest responsible bid. J.E.G.'s references have been contacted and staff has received favorable responses. CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES: To ensure this project will be constructed in compliance with the approved plans and specifications, staff initiated a request for proposal to procure an engineering firm for the construction administration/inspection services. The construction administration/inspection services include: video documentation, monitoring and adherence to construction schedule, traffic control, public education/information, inspection services, utility company coordination, and quality control. Staff desires to retain the services of a company which will control the project. In response to the request, a total of eleven (11) proposals were submitted for consideration. Proposals from these firms were reviewed and evaluated by the Selection Committee based on demonstrated track record, adequate number of staff assigned to the job, experience of team members, ability to work with City staff, knowledge of local conditions, involvement with related projects, ability to keep on schedule, ability to stay within budget, and demonstrated interest by the consultant. SUNSET CROSSING ROAD ST REE ► REHABILITATION PROJECT JULY 16, 1996 PAGE 3 The following list is the eleven (11) firms reviewed and discussed by the Selection Committee: FIRM PROPOSED COST* INSPECTOR HOURLY RATE Dewan, Lundin & Associates $24,484 $42/hr. ASL Consulting Engineers $41,850 $48/hr. DGA Consultants Inc. $31,625 $55/hr. CBM Consulting, Inc. $47,071 $64/hr. GFB-Friedrich & Associates $24,913 $45/hr. Norris-Repke, Inc. $33,214 $481hr. Avacon Corporation $43,745 $65/hr. CMI Engineering $39,900 $55/hr. R&W Highway Inspection, Inc. $32,000 $53/hr. RKA Civil Engineers, Inc. $26,200 $64/hr. Perliter & Ingalsbe $28,500 $53/hr. Based on a construction period of 75 calendar days. The project is scheduled to begin during the school summer vacation (beginning of August). In light of the above mentioned criteria, and DL & A's prior experience with street rehabilitation projects in Diamond Bar, it is recommended that the City award the attached professional services contract agreement to DL & A in an amount not=to-exceed $24,484. The City will implement a "Sunse, Crossing Road Street Rehabilitation Hotline" and DL & A will provide the message, monitor the calls and respond to any concerns, 7 days a week, with responses to be made within 24 hours. DL & A. with Mr. David Hart and Mr. Walt Lundin as the project team, will closely monitor the seventy-five (75) calendar day construction schedule for strict adherence, provide full-time inspection and quality control services, traffic control, video documentation, utility company coordination, and plan and specifications review. As reflected in the above list, the fees proposed by the eleven firms ranged from $24,484 to $47,071. Prepared By: David G. Liu C:AWPWLINDAKAYVCCR-96\JUNXR1"VIA. 716 3 J CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of July 16. 1996 by and between the City of Diamond Bar, a municipal corporation ("City") and Dewan_ Lundin & Associates . ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein .contained, the parties hereto agree as follows: Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A." B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect Jule 16, 1996, and shall continue until December 31. 1996 , wiless earlier terminated pursuant to the provisions herein. 3. Compensation. Cite agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance \\ 5th the schedule set forth in Exhibit "B." Payment will be made only after submission of proper monthly invoices in the form specified by Cite. Total payment to Consultant pursuant to this Agreement shall not exceed twenty-four thousand four hundred eighty-four dollars ($ 24.484.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Cite of Diamond Bar 21660 East Copley Drive, Ste. 100 Diamond Bar, California 91765-4177 909 860 2489 95052-; 10572-00001 1s1,,dl 1O9_6" 4 Consultant: Surender Dewan, P.E. Dewan. Lundin & Associates Garden Grove, CA 92640-4643 714 740 8840 Fax 714 740 8842 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from anv failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfacton to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to perform the sen ices and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law, Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials. officers, attorneys, agents. employees, volunteers, successors, and assig�ihs (collectively "Indemnitees-') from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments. penalties. liens, and losses of any nature whatsoever, including fees of accountants, attorneys. or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirecth , out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirecth, out of, in connection with. resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indeninih- provision. This indemnity prop ision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnit-, pro\ ision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitec's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the lndemnitee's right to recover under this indemnity provision. Consultant shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) lndemhitees' sole negligence or willful misconduct to the limited extent that the 95i6:� Ins }iuiluit Ivi;sdl Iola. ---I Page � underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement cam', maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement: (2) property damage insurance with a minimum limit of $00,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00: (4) professional liability insurance (en -ors and omissions) to cover or partially cover damages that may be the result of en -ors, omissions. or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum Iimit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(les) as to comprehensive general liability, property damage; and automotive liability. The police (ies) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they arc primar -, and that any insurance maintained by the Cite shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non- rene\Ned, canceled, reduced. or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior,,vTitten notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost. City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of Cite. from payments due Consultant. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above. and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above. not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City. private individuals, or employees of the City. Consultant covenants that all data, documents, 9i0iC15 11.6`1-001xil IspAl DO -N!- I PagV _> discussion, or other information developed or received by Consultant or provided for performance of this Agreement arc deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in am, manner xvith the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation. monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant wider this section shall survive the termination of this Agreement. 13. Termination. Cite may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (I 5(h) day following delivery of the notice. In the event of such tennination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Innmediateh_ upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perforni the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perforin such services. Consultant reser es the right to deternnine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Financial Condition. Prior to entering into this Agreement. Consultant has submitted documentation acceptable to the Cite Manager. establishing that it is financial]\, solvent, such that it can reasonably be expected to perform the services required by this Agreement_ Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the terns of this Agreement, Consultant shall submit such financial inforniation as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City_ Manager shall be returned to Consultant after review and shall not be retained by City. 16. Non -Discrimination and Equal Employment Opportunity. 95052� ki!sdl 1(02677, -1 Page 4 A. Consultant shall not discriminate as to race, color, creed, religion, sex,, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation: and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer am interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties. or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For an\ contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each rear thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any cormnents or complaints reccired b\ City during the review period. either orally or in writing, shall be considered. Cite shall meet \61.11 Consultant prior to preparing the Written report. If am noncompliance with the Agreement is found, Cite may direct Consultant to correct the inadequacies. or. in the alternative, may terminate this Agreement as pro\ ided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by Cite of any payment to Consultant constitute or be construed as a \jai\ er by City of am breach of covenant, or any default which may then exist on the part of Consultant_ and the making of any such pa\ meet by Cite shall in no \\ar impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 22. Notices. Any notices. bills. MN oices, or reports required by this Agreement shall be deemed received on (a) the day of dcli\-ern 1f delivered by hand during regular business hours or by facsimile before or during regular business hours- or (b) on the third business day fol lo\\ing deposit in the United States mail, 9505^.10572-MK_01 Isj'sdl lo9'6--4 Page 5 postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF. the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR : City Clerk Approved as to form: al C. WP60,LI\DAKAYWGREE-90\DLASU'N SET -1. 0 City Manager "CONSULTANT" n J - By: U—\o- Its: yin:_i lu6".i0.1oul I'l-11 I'r'9'6-- I Pipe 0 INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Designation of Council Member to Sign Resolution Nos. 95-21 and 95-22 (Tentative Tract Map No. 51253-Sasak) DATE: July 16, 1996 RECOMMENDATION: It is recommended that the City Council designate a member of the City Council to sign Resolution No. 95-21 and Resolution No. 95-22, which approved Tentative Tract Map No. 51253 (Sasak). DISCUSSION: The City Council approved Resolution Nos. 95-21 and 95-22, on May 17, 1995. Resolution Nos. 95-21 and 95-22 approved Tentative Tract Map (TTM) No. 51253 (Sasak), which approved a 21 lot subdivision, on 6.7+/- acres of land. At the time of the approval of Resolution Nos. 95- 21 and 95-22, there was reported indications of geologic instability on the Sasak property. The reports of the geologic situation were significant enough to cause the City Council to require the satisfaction of specific conditions precedent, by Sasak, before Resolution Nos. 95-21 and 95-22 would be signed and the TTM No. 51253 would '1. --- �a /, l The conditions precedent are Conditions 60, 61,,,_11),1-K�pproval to TTM 51253. The City Council directed Sasak to perk., Q --E is before the Mayor would be authorized to sign the resolutions of a1, 1 and 95-22). Recently, the applicant, Sasak Development, per (jam �;�� ns precedent, which was to tender a $250,000 faithful perform' /�� J A remediation of the impacts of the geologic instability and land n >n of the conditions precedent, Resolution Nos. 95-21 and 95-22 are ready%r tie app ature. In the Manual for City Council Members, which was provided to the City, in June 1989, Part II, Section 3. 1, Presiding Officer, states in part: "The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of the Mayor and the Mayor Pro Tempore, the Council shall elect a temporary Presiding Officer..." Part II, Section 3.5, Signing of Documents, of the Council Members Manual states: "..., the Mayor shall sign ordinances, resolutions and contracts approved by the Council, at meetings, at which he or she is in attendance. In the event of his or her absence, the Mayor Pro Tempore shall sign all such documents as have been adopted and approved by the Council. In the absence of the Mayor and Mayor Pro Tempore, the temporary Presiding Officer shall sign all such documents as have been approved and adopted during the meeting at which he or she presided." The Mayor who presided at the May 17, 1995, Council is no longer a member of the City Council. The Mayor Pro Tempore at the May 17, 1995, Council meeting continues to be a member of the Council; but, no longer serves as the Mayor Pro Tempore. Resolution Nos. 95-21 and 95-22 were presented for signature to current Mayor, after the conditions precedent were satisfied. The Mayor declined signing the resolutions. The current Mayor was a member of the Council at the time the Resolutions were approved. The current Mayor Pro Tempore also de- clined signing the resolutions. The current Mayor Pro Tempore was not a member of the Council when the Resolutions were approved. In order to have the Resolutions signed, it is necessary for the City Council to designate a Council Member to sign the documents. It is suggested that the member designated be one who was present and voting at the meeting (May 17, 1995) whereat Resolution Nos. 95-21 and 95-22 were approved. nbw INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of City Council FROM: Terrence L. Belanger, City Manager t NJ RE: Proposed Changes to Employees' Salary and Compensation-Fy 96-97 DATE: July 11, 1996 DISCUSSION: The City Council continued discussion on a staff proposal to have salaries increased by 3.5% and to have the cafeteria amount be increased by $50.00/month. The estimated percentage change in the Consumer Price Index (CPI) is an increase of 1.6 %. As has been conveyed in a previous memorandum, the percentage increase in the CPI over the seven plus years of the City's existence has been 24.8%. Employee salary adjustments over the same period of time have increased 16.4%. Using the CPI as the benchmark, employee salaries have fallen 8.4% behind the CPI. The City Council deferred a decision on the salary increase proposal to the July 16, 1996 Council meeting. Based on the comments made at the July 2, 1996 Council meeting, staff has prepared salary increase proposal alternatives for the Council to consider: 3.5% salary increase (COLA), with $50 per month increase in cafeteria benefit amount. The cost of the salary and salary related benefits is estimated to be $52,930. The cost of the cafeteria benefit increase is estimated to be $18,000. Total salary and benefit costs is estimated to be $70,930. 2.0% salary increase (COLA), with a 1.5% merit payment; and, $50/month cafeteria benefit increase. The cost of the salary and salary related benefits is estimated to be $30,247. The cost of a merit payment is estimated to be $19,480. The cost of the increase in the cafeteria benefit amount would be $18,000. The total cost would be $67,727. 1.6% salary increase (CPI/COLA), with a 1.9% merit payment; and, $50/month cafeteria benefit increase. The cost of the salary and salary related benefits is estimated to be $24,200. The cost of a merit payment is estimated to be $24,675. The cost of the increase in the cafeteria benefit amount would be $18,000. The total cost would be $66,675. SALARIES JULY 11, 1996 PAGE TWO Alternatives 2 and 3 contain a merit payment feature. The Council has discussed this merit payment being given either across the board or by performance appraisal from a merit payment pool. If a merit payment pool is preferred, staff recommends that the merit payment pool system be created and approved in FY 1996-97; and, implemented in FY 1997-98. RECOMMENDATION: It is recommended that the City Council approve one of the salary adjustment alternatives. If either Alternative 2 or 3 is approved, it is recommended that the merit payment be given across the board to all employees in a single, lump sum payment. Further, staff should be directed to create a merit evaluation and payment system, with a merit payment pool, during FY 1996-97, which would be implemented in FY 1997-98. 2. It is recommended that the City Council approve a $50 per month increase in the cafeteria benefit plan amount. _ g > � y � y � > � jj� N ❑ 3 3 m « < n g 4F p 52. ❑ f. 'm R. Z 3. W NppV�� A O A OI N ((Vpp N A OUi m N rn A J J N S 2 d J d J d 2 d ] d d W d � O ji1 D N V A O fOppi N (t� � N (yp� T Of W A cAcp ID fVT mA W O� p01 A A W OW1 �% U W W pp O [O m t0 N m U O Qf O j N A U tD O (D U A W ID Ip V O V A W J J J ' G (DOJf d N j m N pyW Oho O (WN� J O A O N fW0 N O O N t0 J O (p O 1�0 D W d d 91 d d d f0 d N N d d d '9 N N W W W A pp pA U U V A o N N � VW Ln fNll N � N Wpp AA V N N w N d d m C W N N WW d W A (pJ1f W N A (J� 00 d N T pW1 m O m Z D W ID 1 V V N A pO A O N V N O O A W O V N O A V A W W W N KU N A O) N mO V pp U N p ���rnOOO T t0 A N A Z Z Z W O V Z Z Z N N N W d d d U V N d d d d N W U d W U d d A d � W V O Oo pWO�� N DNS Oo N v V Doj N ID O W <p IO O OJ O V O N O V WO G Z Z W U A V Z V U N N W U O N Z f0 N U Z Z V N W O N Z A W Z N Of f0 Ct ` d d d W (pN�J d W N d d WNp A O d d O (U7� O pmp 0pyo {Wp tWV� N N O+ A O W tD 0 U IO W i W m W ID c0 N Zp 00f (0.J W A D V N W V W W U U � N U W � W U N W N O N N A N W O) Z W OOo Z J J O Z Z ] Z Z Z J Z N N N I�VO1 V IV11 + IT O N N U � A O (W� A W N tWD A V IOj y F N O N N V A •Ci VWi OUo fNT N N pW A N J INIpp J + W N W N O N U U A V A N V OD O U A U A N O V O U A r Z Z Z Z 2 Z 2 Z J Z pV tf0p � A Oo V ID V tD A OD W N U U N O W U W V N m .7 J V d N W d d d d N N d A d Oi d d N W U d d A d dD V! O (VO (pp WW c00 r (� O t0 Oi W O J lD Of W U d V d W r d d d d W pyN� N N W N d y (W)1 (aO A W r O W Q O O N Ia71 N O W t0 N W A (T V N 0� W A 01 V tV/� N N O V r t0 IO V N t0 N tW71 t0 W W N f0 N Ol N V W W W O W V A N_ N VN A A A O iT A W N tO Ol V (lI O N ^� _ � N V -q N N O O V W W W O W N N W CD m A O tO A W O V (D O W A O A N t0 (O N N N V W W W A fp0p A + W V �! W V N N Nm V t!N V CA 00 p f0 W N WJ V O tD W O W O O W CA Ol W O O OD tJ O V Ile N V VN N A m d pOpH� O/ N m A �pp� W AO N t{� N W O 7y1 O Of W OD O Ol O W N A O A X71 W v [� c V o 3 r. g m m 01 J �n m N_ W N N A N V O J W W V N W O _ i W O> OJ V7 V N Z + Z 10 C P. + fT T W N W A IZ { 021 d V N 91 � d d N m d w pAp y I O d d N d m d N d d p A Ut J � N A I I m r I A d d d d N m I'jm d d d + A dZ d V d V V N N N III T + A A N W N W �' (wT W O WNW O pWp <D {W{pp f0 ((App O '< N A Oi A O �U�p V W N O V O 40Zi 9Z1 d d �O 91 m d d d d d N A V Z .d w 0 a) o P) V O W A N N A A N W N A N w 011ll A I � N N tO W r N d W V V d O Ol d dZ N d III N A V I� m z o D o w w N N d d d w d d o o i v D1 d d d d A " d N � m A WW OI � fWO � f0 N m C W m m m d mco N w I N r d OJi N A W N WW vt W V j m m W N O m r O N Oo O � W OD V W tD tm CD O N V N W iil N V 00 + W O � '. A '. N � ♦ OD i@J� V1 p V fT N t0 N W N 2 V W W W m Oa N V Vl + t O1 N � O N pOp A V S ^ W N U N W N N N row W W v g m '� N N V fOJ m (9 O f7 O O VOD W N m1 N � N N Vt ' 01 O OD V G+t fD + Ol S � S S S O t0 fD 4/ 4f W OD W LA, SF CPI -U FISCAL YEAR AVERAGES (1982-84100) Fiscal % % Year LACPI-U Chanop SFCP[-U Chancre 1955-56 26.8 - 25.0 -- 1956-57 27.6 2.8 26.0 3.9 1957-58 28.5 3.4 26.9 3.7 1968-59 29.2 2.3 27.7 2.7 1 Q%-60 29.7 2.0 28.3 2.1 1960-61 30.2 1.4 28.8 1.7 1961-62 30.5 1.1 29.1 1.3 1962-63 30.9 1.4 29.5 1.4 1963-64 31.4 1.6 30.0 1.7 1964-65 32.1 2.1 30.5 1.6 1965.66 32.6 1.6 31.1 2.0 1966.67 33.4 2.4 31.9 2.6 1967-68 34.5 3.5 33.2 3.9 1968-69 35.9 4.0 34.7 4.7 1969-70 37.8 5.1 36.7 5.8 1970-71 39.4 4.4 38.4 4.5 1971-72 40.7 3.3 39.6 3.3 1972-73 42.3 4.0 41.3 4.3 1973-74 45.7 8.0 44.4 7.5 1974-75 51.0 11.5 49.4 11.2 1975-76 55.1 8.2 53.2 7.6 1976-77 58.9 6.9 56.3 5.8 1977-78 62.8 6.5 61.3 8.9 1978=79 68.2 8.6 66.7 8.8 1979-80 78.5 15.1 75.5 13.2 1980-81 87.4 11.3 84.3 11.7 1981-82 95.7 9.5 96.0 13.8 1982-83 97.7 2.1 97.6 1.7 1983-84 101.3 3.6 100.9 3.4 1984-85 105.9 4.6 106.6 5.6 1985-86 110.4 4.3 110.1 3.3 1986.87 114.1 3.4 113.4 3.0 1987-68 119.3 4.5 117.9 3.9 1988-89 -T25T 4.9 123.7 4.9 1989-90 131.9 5.4 128.8 4.1 1990-91 139.0 5.4 135.2 5.0 1991-92 144.0 3.6 140.4 3.8 1992-93 148.7 3.3 144.8 3.1 1993-94 151.2 1.7 147.3 1.7 1994-95 153._7 1.7 150.2 2.0 ZrM AW '��.�k k Q! ` ! f S :4 .. tr i.�. �.. .• •:.. .. :Wkl Y. Msy 15, 1996 bbfycpiu LA, SF CPI -U. FISCAL YEAR AVERAGES (1982-84100) Fiscal % % YPAI LACPI-U Changs SFCPl-U Chance 1955-56 26.8 -- 25.0 -- 1956-57 27.6 2.8 26.0 3.9 1957-58 28.5 3.4 26.9 3.7 1968-59 29.2 2.3 27.7 2.7 1959-60 29.7 2.0 28.3 2.1 1960-61 30.2 1.4 28.8 1.7 1961-62 30.5 1.1 29.1 1.3 1962-63 30.9 1.4 29.5 1.4 1963-64 31.4 1.6 30.0 1.7 1964-65 32.1 2.1 30.5 1.6 1965-66 32.6 1.6 31.1 2.0 1966-67 33.4 2.4 31.9 2.6 1967-68 34.5 3.5 33.2 3.9 196&69 35.9 4.0 34.7 4.7 1969-70 37.8 5.1 36.7 5.8 1970-71 39.4 4.4 38.4 4.5 1971-72 40.7 3.3 39.6 3.3 1972-73 42.3 4.0 41.3 4.3 1973-74 45.7 8.0 44.4 7.5 1974-75 51.0 11.5 49.4 11.2 1975-76 55.1 8.2 53.2 7.6 1976-77 58.9 6.9 56.3 5.8 1977-78 62.8 6.5 61.3 8.9 1978-79 68.2 8.6 66.7 8.6 1979-80 78.5 15.1 75.5 13.2 1980-81 87.4 11.3 84.3 11.7 1981-82 95.7 9.5 96.0 13.8 1982-83 97.7 2.1 97.6 1.7 1983-84 101.3 3.6 100.9 3.4 1%4-85 105.9 4.6 106.6 5.6 1985-86 110.4 4.3 110.1 3.3 1986-87 114.1 3.4 113.4 3.0 1987-88 119.3 4.5 117.9 3.9 1988-69 -T57- 4.9 123.7 4.9 1989-90 131.9 5.4 128.8 4.1 1990-91 139.0 5.4 135.2 5.0 1991-92 144.0 3.6 140.4 3.8 1992-93 148.7 3.3 144.8 3.1 1993-94 151.2 1.7 147.3 1.7 199495 153.7 1.7 150.2 2.0 May 15, 1996 bbfycpiu 3 Q Co B N CL c 0 0 3 3 v Cha CD >z 11 � 3 3 3 3 Ngo ? c cn CA T. 3 3 0-� CD CD c a o'< 0 3 0,- O W W N W NNNN W W AAO W Am P6 1t71Am0mmODCD(0W --�N0000V--�p"—w W W EnpZ, AN(OCJ7NNCOU Nm" b.W wmo m 3 3 3 3 D y�:3 ((A c CD .v 2. m_o 0 0 .c 0 3 w�0 andm � �-�NJ0)-1IV��ODA-�??MCOIN(fl� V VA�� V��ONOO W AAC170N(0 W W NW W01U1000)0)W0)CAN)0) )0)C)MCOj0 W NN VO �> m (A (LZ y. cn (n (n `< `G 3 .�. 7 cov o :3 0 N O o m .. cn D > > c �_ N O TI � O (O CD n n n n CCD p) C 'y. n O- n_0 A .� m y v n 7 CDD G tQ 3 m 0 (n n n< N< o o < U O 2 r r 0 n= m CL CL n� , (D p) G d CD_ x o _n 07 � m � � CD nv� �2�CP l v O co (p��� �� m d d 9. o o 7ci5 `G 7C N A (AD CD 0 -4 ym =3CD \��N�CVJ1� v On O� O�'ZN 3 OCD 0( (0 -Al N A A A4 N N N N N V N N U1 N N N N N N N N N N N N N o�^^w 0 o O _ CD ? CD CD z O='O : »c (D CD \v V Cha X m -i m Ill w A NWAW W W�AAO)rn�A0nc001 V �IODOI(OV OOODkNWA 3 (p U1 0 V X0000001 W W OIW0--4 W W W W W " W 0 00 WU11V m Oi OD 0 V A W V N N W 0 A O T O W— (D O W O— M V A W V N CJ1 w O z ) A CAW M—(OWW-PI > OL"C OU100 V N-400 "WMW —AO S '4 J O W A N W N � ..a ..., N W -Ph nO N ��W W �NWNNNNW WAAOWACAAjCJiCJtAOCJ10>O)ODODODW V �-��Na7CbO�O��Cb W NCJIUTACJ1NOUl-+N(DUlU1O�A WODOO A X100 -4.0- V 11N00)WM V CJ10W0W 0 Ln00oAU1U1N-4 0K)-10 � ,m ❑ N � n A �—►AA N W A W W W AAA000Ln0001 V -4M0 OO) M0NNAA � cm V cOTODOM--- m N NN W W CD-4MCO044M0— W 0"-4W A(0001"(OONAOA(DNUI CD >z 11 s� z �C O W W N W NNNN W W AAO W Am P6 1t71Am0mmODCD(0W --�N0000V--�p"—w W W EnpZ, AN(OCJ7NNCOU Nm" b.W wmo W (OD CO co w - A � �-�NJ0)-1IV��ODA-�??MCOIN(fl� V VA�� V��ONOO W AAC170N(0 W W NW W01U1000)0)W0)CAN)0) )0)C)MCOj0 W NN VO �> V W C000D0NWWK)(0 W O W NO�NN(0"OD CDUIN"WNO N O TI � �.1 N O 0 U1 cJ1 0 Ch 0) M O V V O O V A V 11 V V V 11 V V V �I V N A W 0 O N �Op��— 0DOo0DNIV fJ10DN?NNNNNNNNNNNON O W O W A W W W W A A A O N A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OD z� N m > 11 O O 0) 0) W O O V 0 0 0 0 V V V V V� V V A V 11 11 11 V 11 11 11 V V V V O �❑ (0 -Al N A A A4 N N N N N V N N U1 N N N N N N N N N N N N N X m -i m Ill w A NWAW W W�AAO)rn�A0nc001 V �IODOI(OV OOODkNWA 3 (p U1 0 V X0000001 W W OIW0--4 W W W W W " W 0 00 WU11V m Oi OD 0 V A W V N N W 0 A O T O W— (D O W O— M V A W V N CJ1 w O z ) A CAW M—(OWW-PI > OL"C OU100 V N-400 "WMW —AO S '4 J O W A N W N � ..a ..., N W -Ph nO N ��W W �NWNNNNW WAAOWACAAjCJiCJtAOCJ10>O)ODODODW V �-��Na7CbO�O��Cb W NCJIUTACJ1NOUl-+N(DUlU1O�A WODOO A X100 -4.0- V 11N00)WM V CJ10W0W 0 Ln00oAU1U1N-4 0K)-10 � ,m ❑ N � n A �—►AA N W A W W W AAA000Ln0001 V -4M0 OO) M0NNAA � cm V cOTODOM--- m N NN W W CD-4MCO044M0— W 0"-4W A(0001"(OONAOA(DNUI N O O O -+ W A N W A W W W A A A O O A -Al CJI CD 0 V O V CJ) O V V W O N V > N NNCT0 V -4M M00-�-4-40aAOD V 1100W V OA W 0".P.o DN > N �(DNO-MIVO-co -CD W 00o—D0)c"-M0) ApOCJ7DUm0ACDAOD 0D00W W +WWfla— VUtANOA4 N,MCn 0 C V V ca C q O m m q r1 CD o N i W m W (OD CO co w - O OD V n N O TI � �.1 N O 0 U1 cJ1 0 Ch 0) M O V V O O V A V 11 V V V 11 V V V �I V N A O m O N �Op��— 0DOo0DNIV fJ10DN?NNNNNNNNNNNON O W O W A W W W W A A A O N A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OD O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O O O -+ W A N W A W W W A A A O O A -Al CJI CD 0 V O V CJ) O V V W O N V > N NNCT0 V -4M M00-�-4-40aAOD V 1100W V OA W 0".P.o DN > N �(DNO-MIVO-co -CD W 00o—D0)c"-M0) ApOCJ7DUm0ACDAOD 0D00W W +WWfla— VUtANOA4 N,MCn 0 C V V ca C q O m m q r1 BACK UP MATERIAL FOR COST OF LIVING AND BENEFIT INCREASE CITY OF DIAMOND BAR MEMORANDUM TO: Terrence L. Belanger, City Manager FROM: Kellee A. Fritzal, Assistant to the City Manager 0� SUBJECT: COST OF LIVING INCREASES - COMPOUNDED ANNUALLY DATE: June 27, 1996 The following is the itemized cost of living increases which have been granted since incorporation: 90-45c 8/6/91 4.5% cost of living. 90-45f 12/15/92 4% cost of living. 90-45h 4/19/94 3.5% cost of living. 90-45j 7/11/95 3.5% cost of living. The city's compounded cost of living increases for employees since incorporation is 16.4%. According to the State of California, Department of Finance, the actual cost of living increase during the same period (1989 to 1996) is 24.8%. This illustrates an 8.4% difference between the employees granted cost of living increase and the actual cost of living increase. These figures do not include any forecasted cost of living. KF m v Z O l J O F U) cc CCD 7 CD v v cr O 1 3 fl1 X, O CD w n 5• C. C• CL c a� 0 v y n O m a n r -< -i cn r r O n 00 u c CL, 0 2' o .� a, O rn IV Q Dl W _� O' °' m ca Z C ©, m Cn -PL w CA w w w O Cn Cn w w w co O co cn rn Cn Cn O -1 W _-4 O Cn — _-C& Cn CO _-4 O Cn CO 4 O O O co O Cn O W O O w N N O O O 00 O N CA -L -+ O -I N N c0 — co W W Cn C" N 1s W N W �i Cn Cn O .A 4 O (O O 4 N O O O co co � 0 W w O Cn C) cn v w N O W O O O CO0O in O o 4 V, 4 W cn 0)co 4 CO 00 (O is cNn cn � c n w co r O s O =4 N co W C-411 _ (n O O COO O W O co N O O O v O Cn O O W V O w 0) w CO Cn N O O Cn O O No 0 o O O Cn o O O W W N N o O o CO o 0 o C] oO 0 O Cn co Co o-00- Cn O Cn O O O O O y M D N D r z n O X n Z U CITY OF DIAMOND BAR MEMORANDUM TO: Honorable Mayor and City Council Members FROM: . Terrence L. Belanger, City Manager SUBJECT: CITY COUNCIL GOALS AND OBJECTIVES DATE: July 12, 1996 RECOMMENDATION: It is recommended that the City Council adopt the City Council Goals and Objectives priority rankings. lulu On April 16, 1996 the City Council began the goal setting process at a Goal Setting and Evaluation work session. At that work session, City Council identified their goals for the City. Staff listed those goals in matrix form so that the City Council could prioritize. The goals have been prioritized by City Council in three categories: 1996-97 Goals, On -Going Goals and Long -Term Goals. KF Attachment I � 00 N Ln 00 r` [� [� [� �,c �,c kn kn to M O -- 00 �o 't IT r` �o r- t- O� 110 M [� ol, 110 Ol, o0 �10 oo It W) kn r` It N � kn cl� r` kn N M N N 00 00 r- M �t N N O\ all O\ 00 � 110 00 ti c on w rA C6 0 a� a� Q. rn p, � U o o o 44 cn �"" r O y o ^C o o 0 3> a o EirA o rA cl w v) x w wa vo a x w wa �o 00 00 00 00 00 00 0 0 o 0 0 0 a, a� 00 � 110 0 0 0 0 0 �O O� 00 0 0 0 0 o, t� kn �D 00 O, O, 0 0 0 00 00 00 U C3 O F'. ' j r.+ •Ly N b O OA U U bA ll O, O U Q .O F� 0 Cd b 0A O i -'r • O O 0 �, o p Cd t]. N U n N O vi ° N to oA v .d41 k by +C4 c U 00 a 0n >g c n b � o r w' h C \D N N 00 00 00 00 00 \O tl- V1 vi kf) kn \O \O 00 00 \p 00 00 �t 1p �t N t - O .--� 00 M M \D cs C� t-- 00 tl- V1 00 d• 0 0 0 0 kn \D \p kn 00 00 r M t-- M M i O O -+ O� O\ 00 t— t— r- \O 01 00 00 a� Q U _ o (U Q, 0 -� y O0 U C9 cU 3 U sv, y 04 Cd N N Q+/ O � � � • �n .moi, A � CA Q" .� k Q. c. C U ��"' `�' ��• h >, �, � £', bA , d; Com". cH cn 3 ti' ti Q .� o �" � p. "0 > on . ani O • � 4; � 0 O U O U " rn � u O U" bA > > i v�cd y ^" N O O O N 71 10 > ou > a) N � � f� 1-1 U U Z � W U W Uam>) rx Q d' N I� v1 et �c N N o � � 0 0 to x U �i O Q � O � N O w w � � a � a a � W cis it MINUTES OF THE REDEVELOPMENT AGENCY REGULAR MEETING OF THE CITY OF DIAMOND BAR 10 JUNE 18, 1988 'JP DIAMOND BAR REDEVELOPMENT AGENCY MEETING 1.1 CALL TO ORDER: Chairman Werner ROLL CALL: Agency Members Ansari, Harmony, Herrera, Vice -Chairman Huff, Chairman Werner Also present were: Terrence L. Belanger, Executive Director; Frank Usher; Assistant City Manager, Amanda Susskind, Asst. Agency Attorney; James DeStefeno, Community Developrment Director, George Wentz, Public Works Director; Bob Rose, Community Services Director and Lynda Burgess, City Clerk. 1.2 PUBLIC COMMENTS: None given. 2.3 APPROVAL OF MINUTES - June 4, 1996. Continued to July 2, 1996. 3.4 APPROVED VOUCHER REGISTER - AM/Ansari moved, AM/Herrera seconded to approve Voucher Register dated June 18, 1996 in the amount of $20,235.00. With the following Roll Call vote, motion carried: AYES: AGENCY MEMBERS: Ansari, Harmony, Herrera, VC/Huff, Chair/Werner NOES: AGENCY MEMBERS: None ABSENT: AGENCY MEMBERS: None 3.5 PUBLIC HEARINGS: 3.5.1 RESOLUTION NO. RD -96 -XX: A RESOLUTION OF THE BOARD OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 1996 AND ENDING JUNE 30, 1997, INCLUDING THE APPROPRIATION OF FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. Without objection, the Council concurred to continue this item to the July 2, 1996 Redevelopment Agency meeting. Chair/Werner adjourned the Redevelopment Agency meeting at 11:30 p.m.