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6/4/1996
Cit couytcll/ AGENDA Tuesday, June 4, 1996 4:30 p.m. - Budget Work Session 6:30 P.M. - Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California Mayor Mayor Pro Tem Council Member Council Member Council Member City Manager City Attorney City Clerk Eileen Ansari Bob Huff Clair W, Harmony Caro t Herrera Gary Werner Terrence L. Belanger Michael Jenkins Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title U of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. U! — 111,1�111111 Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses re sled paper and encourages you to do the same. PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of- people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfait your res, fining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda• CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to. udwr opt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board: and D. Any other unlawful inte.fe t.Ka with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings aro prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes aro available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving noticx at last tires business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TARN ON ANY ITEM IDEN-111h71F:D ON THE AGENDA. BUDGET WORKSESSION 1. CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Next Resolution No. 96-40 Next Ordinance No. 03(1996) 4:30 P.M. Room CC -2 6:30 P.M. June 4, 1996 Presentation of Colors by Ganesha High School JROTC Council Members Harmony, Herrera, Werner, Mayor Pro Tem Huff, Mayor Ansari 2. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2.1 COMMUNITY PERSONS: 2.1.1 Present of Certificate of Recognition to Ron Hock - Environmentally sensitive jogger 2.1.2 Present City Tile to Sue Sisk, outgoing President, Diamond Ranch High School Booster Club 2.2 BUSINESS PERSONS: 2.2.1 Present Certificate of Recognition to Rudy Sanchez, Owner Of Rudy's Barber Shop - "oldest" business in the City 2.2.2 Present Certificate of Recognition to the R.B. Morriss Co., for being recognized for its work on behalf of Bio -Genesis Tech International at the 17th Annual World Trade Week Breakfast 2.2.3 Present City Tile recognizing Leroy Haynes Center's 50th Anniversary 2.3 Present Certificates of Recognition to Winners of the Diamond Bar Jr. Women's Club Spelling Bee Contest: 1st Place - Christy Bagaygay; 2nd Place - Bobby Zulo; and 3rd Place - Megan Zero, all from Diamond Point Elementary School. 2.4 Present GFOA Award to the City of Diamond Bar for financial excellence. JUNE 4, 1996 PAGE 2 2.5 Proclaim June 2 -through June 8, 1996 as "Management Week in America." 2.6 Proclaim June 14, 1996 as "National Flag Day." 2.7 Video presentation by Lorbeer students 2.8 Present Certificate of Recognition to Alon Kupferman who will make presentation on Ex -Officio Youth 3. PUBLIC COUNTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 4. SCHEDULE OF FUTURE EVENTS: 4.1 PLANNING COMMISSION - June 10, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 4.2 TRAFFIC & TRANSPORTATION COMMISSION - June 13, 1996 - 7:00 p.m., AQMD Hearing Board Room , 21865 E. Copley Dr. 4.3 CITY COUNCIL MEETING - June 18, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 4.4 TOWN HALL MEETING - June 22, 1996 - 9:00 a.m.-12:00 p.m., Heritage Park Community Center, 2900 S. Brea Canyon Rd. 5. CONSENT CALENDAR: 5.1 PLANNING COMMISSION MINUTES: 5.1.1 Regular Meeting of April 8, 1996 - Receive & file. 5.1.2 Regular Meeting of April 22, 1996 - Receive & file. 5.1.3 Regular Meeting of May 13, 1996 - Receive & file. Requested by: Community Development Director 5.2 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of April 11, 1996 - Receive & file. Requested by: City Engineer JUNE 4, 1996 PAGE 3 5.3 PARKS & RECREATION COMMISSION MINUTES: 5.3.1 Regular Meeting of March 28, 1996 - Receive & file. 5.3.2 Regular Meeting of April 25, 1996 - Receive & file. Requested by: Community Services Director 5.4 VOUCHER REGISTER - Approve Voucher Register dated June 4, 1996 the amount of $719,080.31. Requested by: City Manager 5.5 TREASURER'S REPORT - Submitted for Council's review and approval is the Treasurer's Statement for the month of April, 1996. There are a few changes in the Treasurer's Statement. Due to recently enacted laws, on a quarterly basis, the Treasurer's Statement is to also include the City's investments under the management of contracted parties. This includes the City's Deferred Compensation Plan which is administered by ICMA Retirement Corp. This information has been included. According to the City's formally adopted investment policy, Council is also being provided the March 31, 1996, State of California Pooled Money Investment Account market valuation. City funds invested with LAIF are included within this account. Recommended Action: It is recommended that the City Council review and approve the Treasurer's Report for April, 1996. Requested by: City Manager 5.6 CLAIM FOR DAMAGES: Filed by Amish Patel on May 17, 1996. Recommended Action: It is recommended that the City Council reject the request and refer the matter for further action to Carl Warren & Co., the City's Risk Manager. Requested by: City Clerk 5.7 NOTICE OF COMPLETION FOR THE CONSTRUCTION OF NEW SIDEWALKS ALONG DIAMOND BAR BLVD. BETWEEN: GOLDRUSH DR. AND GOLDEN SPGS. DR., HIGHLAND VALLEY RD. AND TEMPLE AVE., ADJACENT TO SYCAMORE CANYON PARK, CROOKED CREEK DR. AND COLD SPG. LN. AND SHADOW CANYON DR. AND SUGARPINE PL. - On March 19, 1996, Council awarded a sidewalk construc- JUNE 4, 1996 PAGE 4 tion contract to D.R. Schmidt, Inc. for a total amount of $102,760. The completed work has been determined to be in accordance with specifications approved by the City. The final construction contract amount, including change order items, was $104,170.10. Recommended Action: It is recommended that the City Council accept the work performed by D.R. Schmidt and authorize the City Clerk to file the Notice of Completion and release any retention amounts thirty-five days after the recordation date. Requested by: City Engineer 5.8 RELEASE OF CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR 23504 RIDGELINE RD. (UNITECH ENGINEERING, INC.) - Consider exoneration of Cash Deposit in Lieu of Grading bond for improvement security as required in accordance with the Subdivision Map Act. The project was abandoned by the homeowner and a new project was begun with another engineer. A new bond for $1,890 has been posted for the new project. Recommended Action: It is recommended that the City Council approve the exoneration of Bond No. 1000536335, in the amount of $3,060 deposited with General Bank on December 2, 1994 and that the City Clerk notify the Principal and Surety of this action. Requested by: City Engineer 5.9 RESOLUTION NO. 96 -XX: A RESOLUTION OF THE COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE SUNSET CROSSING ROAD STREET REHABILITATION PROJECT FROM STATE ROUTE 57 TO GOLDEN SPRINGS DRIVE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Sunset Crossing Rd. between SR 57 and Golden Spgs. Dr. is in need of pavement rehabilitation and/or reconstruction. The existing pavement has been analyzed and evaluated in order to determine the most practical and economical approach for roadway improvements. Based on the findings of the pavement evaluation, plans and specifications for the project have been prepared. Recommended Action: It is recommended that the City Council adopt Resolution No. 96 -XX approving plans and specifications for the Sunset Crossing Rd. Street Rehabilitation Project from SR 57 Off -ramp to Golden Spgs. Dr. and authorize the City Clerk to advertise the project for bids. JUNE 4, 1996 PAGE 5 Requested by: City Engineer 5.10 APPROVE BUDGET ADJUSTMENT AND AWARD OF CONTRACT FOR PREPARATION OF A COMPREHENSIVE DEVELOPMENT CODE - In March 1996, the Community Development Department sent out Requests for Proposals to fifteen qualified local consulting firms to assist in preparation of a Comprehensive Development Code. Several of the firms chose to team together, proposing a collaborative effort. Four proposals were received, representing seven firms. Recommended Action: It is recommended that the City Council approve a budget adjustment for preparation of the Development Code in the amount of $91,000, and enter into a Professional Services Agreement with Urban Design Studio, representing a consulting team which also includes the firms of Crawford Multari and Staff and Jacobson and Wack, to provide consulting services to assist the Planning Division in preparation of the Comprehensive Development Code, in an amount not to exceed $100,800. Requested by: Community Development Director 5.11 AWARD OF CONTRACT FOR REVEGETATION MONITORING FOR TRACT NO. 47851 - In accordance with the mitigation measures outlined within the Environmental Impact Report, Vesting Tract Map No. 47851, now under construction as a 48 unit, 57 acre single family residential development, requires biological monitoring of the revegetated areas within the development. The City solicited proposals from eight experienced environmental consulting firms to perform the revegetation monitoring services. Recommended Action: It is recommended that the City Council approve a Consulting Services Agreement with Michael Brandman Associates in the amount of $36,575 for revegetation monitoring for Tract 47851. Requested by: Community Development Director 5.12 AWARD OF CONTRACT TO PROVIDE ENVIRONMENTAL SERVICES FOR VESTING TENTATIVE TRACT MAP 50314 - The Windmill Development Co. has submitted Vesting Tentative Tract Map No. 50314 and is requesting approval of a 15 lot, approximately 40 acre single family development proposal for property located on Windmill Dr. In accordance with the California Environmental Quality Act, the City has determined that an Environmental Impact Report must be prepared to fully assess the environmental impacts associated with the project. Proposals were solicited JUNE 4, 1996 PAGE 6 from eight consulting firms qualified to perform the required services. Recommended Action: It is recommended that the City Council approve a Consulting Services Agreement with Michael Brandman Associates in the amount of $44,000 to prepare an EIR for Tract Map 50314. Requested by: Community Development Director 5.13 (A AMENDMENT NUMBER FOUR TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT AND WEST COVINA TO CLARIFY BOARD MEMBER TERMS AND TO EXPAND ZONE OPTIONS FOR DESIGNATION OF SECRETARY OF THE BOARD, TREASURER, AND CONTROLLER OF THE ZONE. (B) AMENDMENT NUMBER FIVE TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT AND WEST COVINA TO INCLUDE THE CITY OF LA PUENTE IN THE FOOTHILL TRANSIT ZONE. The Foothill Transit Joint Exercise of Powers Agreement (JPA), at their meeting of May 1, 1996, recommended amendment of the JPA to clarify board members' terms and to expand Zone options for designation of secretary of the board, treasurer and controller of the Zone and approve the City of La Puente as a member of the JPA. Cities applying for membership must be approved by all member cities and L.A. County. Recommended Action: It is recommended that the City Council approve the proposed amendment to the foothill Transit Joint Exercise of Powers Agreement, which would clarify definitions, appointing authorities and member terms, and approve membership of the City of La Puente in the Foothill Transit JPA, and authorize Mayor Pro Tem Robert S. Huff to execute the consent forms as the City's delegate to Foothill Transit. Requested by: City Manager NNE 4, 1996 PAGE 7 6. PUBLIC HEARINGS: 6.1 RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE PARKING PENALTY SCHEDULE FOR PARKING VIOLATIONS, LATE PAYMENT PENALTIES, ADMINISTRATIVE FEES AND RELATED CHARGES FOR PARKING VIOLATIONS, AND REPEALING RESOLUTION NO. 93-62 - On February 20, 1996, the L.A. County Board of Supervisors adopted an ordinance amending L.A. County Code, Title 15. The Ordinance increases civil penalties and late payment penalties for parking violations issued in unincorporated areas of the County. In accordance with Vehicle Code Section 40203.5, the City is to keep civil fines consistent with the County whenever possible. The City has spoken with representatives from the cities of Walnut and San Dimas, both of which have stated that they will be adopting the new fee schedule. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution No. 96 -XX establishing the Parking Penalty Schedule for Parking Violations, Late Payment Penalties, Administrative Fees, and Related Charges for Parking Violations, and Repealing Resolution No. 93-62. Requested by: City Manager 7. OLD BUSINESS: 7.1 RED CURBING ON THE SOUTH SIDE OF FOUNTAIN SPRINGS ROAD FROM DIAMOND BAR BOULEVARD TO CROOKED CREEK DRIVE - Pursuant to Dr. Frank W. Cho's request, owner of the business building located at 2707 S. D.B. Blvd. (intersection of D.B. Blvd. and Fountain Springs Rd.), the Traffic & Transportation Commission discussed the existing red curbs on Fountain Springs Rd. between Crooked Creek Dr. and D.B. Blvd. and the availability of the number of parking spaces for the center. The Commission recommended that the existing red curb on the south side of Fountain Springs Rd., between Rising Star Dr. and Crooked Creek Dr., be removed in order to provide additional parking spaces for the businesses. At this time, DKS and the City are reevaluating the effectiveness of all the implemented mitigation measures and a final study will be prepared and presented to Council in approximately three months. Recommended Action: It is recommended that the City Council consider and incorporate the removal of portions of the southerly red curb on Fountain Spgs. Rd. from Rising Star Dr. to Crooked Creek Dr. with the upcoming JUNE 4, 1996 PAGE 8 evaluation study by DKS Assoc. The Traffic & Transportation Commission recommended that the red curb on the south side of Fountain Spgs. Rd. between D.B. Blvd. and Crooked Creek Dr. be removed. Requested by: City Engineer 8. NEW BUSINESS: 8.1 FISCAL YEAR 1996-1997 MUNICIPAL BUDGET - The proposed General Fund estimates available financial resources in the amount of $10,175,960, with proposed Appropriations in the amount of $9,533,775. The estimated amount of fiscal year end (June 30, 1997) fund balance $642,185. Included in the proposed Municipal Budget is a capital improvement program in the amount of $7,628,270. Recommended Action: It is recommended that the City Council 1) schedule a budget work session at a time of convenience for the City Council and 2) set a public hearing for consideration of the 1996-1997 Municipal Budget for Tuesday, June 11, 1996 and that a second public hearing be scheduled for the Tuesday, June 18, 1996 City Council meeting. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY MEETING 9. DIAMOND BAR REDEVELOPMENT AGENCY MEETING 9.1 CALL TO ORDER: Chairman Werner ROLL CALL: Agency Members Ansari, Harmony, Herrera, Vice -Chairman Huff, Chairman Werner 9.2 APPROVAL OF MINUTES - Approve Minutes of the Redevelopment Agency for May 21, 1996 - Approve as submitted. 9.3 VOUCHER REGISTER - Approve the Voucher Register dated June 4, 1996 in the amount of $17. Requested by: Executive Director 9.4 BUDGET - See Page 79 of Budget document submitted as City Council item No. 8.1. Recommended Action: JUNE 4, 1996 PAGE 9 Requested by: Executive Director 10. REDEVELOPMENT AGENCY ADJOURNMENT: RECONVENE CITY COUNCIL MEETING: 11. COUNCIL SUB-COMriITTEE REPORTS: 12. COUNCIL COMMENTS: Items raised by individual Council - members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 13. ANNOUNCEMENTS: 14. CLOSED SESSION: 15. ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: �r (—q PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature D TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK y DATE: PHONE:!�i���o 3 -71 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT CITY CLERK DATE: z _ T �� ' PHONE: u J I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signatur TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT CITY CLERK /I M,51 Ic'�Zr DATE: (C)r` ' PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature PF VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM:�� ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: */ � I DATE: 6— `(— 7 PHONFZ / I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. .tea Sigv�ature E21� TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA 4#/SUBJECT: CITY) CLERK .i DATE: ( ` 4 ` �C PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK ke W svl DATE: n I PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK V (� -, � t U —\r— DATE: AGENDA #/SUBJECT: 77 PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL u TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK F i DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature CITY OF DIAMOND BAR NOTICE OF PUBLIC NESTING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Regular Meeting in the AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on June 4, 1996. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Regular Meeting of the Diamond Bar City Council, to be held on June 4, 1996 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 31st day of May, 1996, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 4th day of June, 1996, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar FUR IMMEDIATE RELFASF. 05-15-96 The R.B. Morriss Company of Diamond Bar, California was recognized at the seventieth annual World Trude Week Breakfast hosted by the Los Angeles Area Chamber of Commerce for its work on behalf of Bio -Genesis Tech International . The Department of Commerce nominated the firms in recognition of professionalism, achievement and service to the expert industry. Pamela Ward, of the Commercial Services Bureau of the Department of Commerce, wrote the nomination. She felt the companies, headed by Bob Morriss, were consistently successful in offering extra -ordinary service to the industry Bob impressed everyone while working closely with the Environmental Technologies Team to make the 1995 Trade Mission to the Pacific Rim a success This past year Bob Morriss, a principal in both firms, participated in 3 Department of Commerce trade missions. During the Environmental Trade Mission in September, Bob along with Victor Coukoulis, President of Bio -Genesis Tech, made 91 personal contacts To (late 5 exclusive distributorships in S countries have been signed, with more under negotiation Since the 1980's, when Bob began by selling grapes, the product lines have expanded to other food products, food service equipment and environmental redemption. In the last four years, sales have risen from less than $400,000 to nearly 4 million. Bob credits his pairing with Korean national Paul Chung, now Vice-president of R.R. Morriss, with the explosive growth in Pacific Rite sales. They met while representing an American cornstarch firm and began teaming their different backgrounds Rob has developed reliable Product resources, while Paul has the confidence of the Asian buyers who might not have given Bob the time of day. Page l of -1 R.A. Morsss Release PFRSONAI. CONTACT IMPORTANT KEY IN BUSINESS GROWTH in an age of faxes, phones and the internet, Bob still believes in the personal touch. "Nothing can replace a face to face meeting with suppliers and clients to show respect and to learn how to best develop mutual benefits for our clients... So many companies have been burned by firms who have failed to deliver after having been paid licensing fees This has left them skeptical. When we mets potential suppliers face to face, we can inspect their plant, and discuss all aspects of quality and pricing. Buyers then benefit because we can prove that we are capable of performing to the contract terms. We can also provide the benefit of absorbing the headaches of export legal requirements, documentation and bundling shipments together for cost efficiency. " MAD COW DISEASE DRIVES DESIRE FOR AMERICAN PRODUCTS A Korean client, concerned about his European supplier of beef seasonings, contacted the firm From domestic suppliers, R B. Morriss will have beef by-products dried and converted in to granules seasoned to the clients specifications. Marketing Director ]eanie Allumbaugh forecasts that this will result in 5225,000 in new business each month FIGHTING FOR A CLEAN ENVIRONMENT WiTH BACTERIA One of the most exciting new areas is in the area of bioremediation. Hioremediaticm is a fancy word to explain cleaning up environmental hazards using a naturally occurring ingredient -one the lay person would not normally think of as a cleaning product- bacteria Certain bacteria digest difficult hydro -carbons, converting them to fatty acids. 'These can then be easily cleaned by conventional methods Clients have included animal waste ponds, food and beverage manufacturers, hotel and restaurant gr ease traps and vehicle maintenance yards. Because of the Page 2 of 3 R B. Morriss Release -N 5. =pEFiCN 9c9-ob© May. 28.1996 02:.39 PM P03 obvious benefits of keeping an area clean smelling, looking and being environmentally safe sales of bioremediation products is predicted to equal the sales of all other products combined in the next three to five years Respectfully submitted, Lydia E. Plunk (909) 801-9321 For more information, contact Bob Morriss (909) 861-8671 Fax (909) 860-5272 Page 3 of 3 R R. Morriss R"Se Memorandum DATE: May 20, 1996 TO: Nancy Whitehouse FROM: Gary Werner, Councilman RE: Diamond Bar Jr Women's Spelling Bee The Spelling Bae was held on Friday, May 17, 19%. Please arrange to acknowlege the Diamond Bar Jr. Women's Club at the June 4, 1996 City Council meeting (Christine Miller, President Helen Selfridge, Vicki korol, Teri Szostak (and one other worker at the spelling bee) and the winners: 1st Place Christy Bagaygay, Diamond Point (860-3260) 2nd Place Bobby Zulo, Diamond Point (396-8906) 3rd Place Megan Zero, Diamond Point (861-1497) ---------- --- --::11=::::11111:1:::.11:=::: J May 20, 1996 Ms. Nancy Whitehouse City of Diamond Bar's 21660 East Copley Drive Diamond Bar, CA 91765' V Dear Nancy; At the request of Mayor Ansari; I am forwarding to you the name and address of the "oldest" business in Diamond Bar. Rudy's Barber Shop Mr. Rudy Sanchez 23555 Golden Springs Diamond Bar (909) 861-4919 - Business Eclipse Information (909) 591-2859 - Home Systems Mr. Sanchez has been in business in the same area since 1963. Her thought was to recognize this long time retailer, with a certificate of recognition from the City. I would appreciate it if she would receive a copy of this FAX for her records. 1859 Morning Canyon Road Thank you for your attention to the above. Mike Goldenberg Diamond Bar, CA 91765 LO C:1 Tel: (909) 620-2087 (714) 329-1808 r; Fax: (909) 396.0111 DI'VIOND BAR '�j 4'. lames "MANAGEMENT JUNE 2 - 8, 1 .N WHEREAS, the National Management Association is the largest management organization in the United States; and WHEREAS, the National Management Association covers the ik American business, industry and organizations in the public sector, and WHEREAS, the National Management Association is sponsoring le F Management Week in America, highlighting its objectives to develop management as a profession and promote our American competitive NOW THEREFORE the Council o the o Diamond&en#,�'ah' f �'u3' f ;x A proclaims lune 2 - 8, 19% as "MANAGEMENT WEEK" and encourages' � to recognize the management profession and give their full support to that ob e. DATE: ,lune 4, 1996 MA 111.1111\II BAR j lamp "NATIONAL FLAG DA JUNE 14, 1996 WHEREAS, by Act of Congress of the United States fust official Flag of the United States was adopted; and WHEREAS, by Ad of Congress dated August 3, 1949, June 14 designated "NATIONAL FLAG DAY; " and WHEREAS, the Congress has requested the President to proclamation designating the week in which June 14 occurs as "NATION and WHEREAS, on December 8, 1982, the National Flag Dar chartered to conduct educational programs and to encourage all America* THE PLEDGE OF ALLEGIANCE on Flag Day, June 14; and WHEREAS, by Act of Congress, Public Law 99-54 was PAUSE FOR THE PLEDGE OF ALLEGIANCE as part of the celebroti Day throughout the nation; and WHEREAS, Flag Day celebrates our nation's symbol of ul a republic and stands for our country's devotion to freedom to the ruk.. rights for all,- NOW, ll, NOW, THEREFORE, the City Council of the City of Diamond June 14, 1996 as "NATIONAL FLAG DAY" and encourages all Citizez EDT on this date for the Seventeenth Annual National PAUSE FOS ALLEGIANCE to the Flag and join all Americans in reciting the Pled Flag of the United States of America. DATE. June 4, 1996 M OF to the LOR/OLL. 'National '.Management Association Chapter 547 NMA Electro -Optical System 600 Bonita Avenue • PO Box 2737 • Pomona, California 91769 • (909) 624-8021 M�NIGIMl N�L � N1 L 11 04/29/96r,/% ry , Eileen Ansari, Mayor 21660 E. Copley Dr. Suite 100 Diamond Bar, CA 91765 Dear Mayor Ansari: On behalf of the National Management Association (NMA) and the local chapter at Loral Electro -Optical Systems (LEOS) in Pomona CA, I am respectfully requesting that you proclaim the week of June 02 through 08, 1996 as MANAGEMENT WEEK IN AMERICA in your city. Since its inception in 1978 by the National Management Association, MANAGEMENT WEER IN AMERICA has grown in recognition and activities each succeeding year. Annually, numerous governors, mayors, and commissioners ceremoniously proclaim the first week in June as a special time for people to recognize the profession of management and to appreciate the contribution and dedication the millions of managers offer in support of the American Competitive Enterprise System. The NMA chapter at LEOS seeks to give public recognition to management as a profession, and to improve the quality of management by encourag- ing those with management responsibility to increase their competence. The NMA is the largest non-profit organization of its type with over 50,000 members covering the entire spectrum of American business, and industry. I encourage you to look favorably at this National observance, and recognize it in your city. I am enclosing a sample copy of a previous proclamation for reference. We, the NMA chapter of LEOS, would be pleased if you would issue a proclamation to this effect early in May and inform us of a public ceremony we might attend to receive and acknowledge it, or mail it if that would be more convenient. Sincerely 'Le Coleman Chairman, Management Week in America committee National Management Association chapter of Loral Electro -Optical Systems, Pomona, Ca. P. T OU AMATION MANAGEMENT WEEK WHEREAS, the Nacional Management Association is the largest non pr )fit management organization in the United States; and WHEREAS, the National Management Association covers the entire spectrum of American business, industry and organizations in the public sector; and WHEREAS, the Nasional Management Association is sponsoring the 10th Annual Management Week in America, highlighting its objectives to devetop and recognize management as a profession and promote our American competitive enterprise system; NOW, THEREFORE, 1, Gus James Skropos, Mayor of Ontario, California, do hereby proclaim June 2 —8, / 17 f6, as MANAGEMENT WEEK in the City of Ontario and urge all citizens to recognize the manage- ment profession and give their full support to this observance. GIVEN UNDER THE CORPORATE SEAL of the City of Ontario this 17th day of May, 1994. AL AAAA A ` A �r „ ayor Gus fames Skropos SAMPLE PROCLAMATION National Flag Day - June 14, 1996 Annual National PAUSE FOR THE PLEDGE OF ALLEGIANCE to the Flag WHEREAS, by Act of Congress of the United States dated June 14, 1777, the first official Flag of the United States was adopted-, and WHEREAS, by Act of Congress dated August 3, 1949, June 14 of each year was designated "NATIONAL FLAG DAY;" and WHEREAS, the Congress has requested the President to issue annually a proclamation designating the week in which June 14 occurs as "NATIONAL FLAG WEEK;" and WHEREAS, on December 8, 1982, the National Flag Day Foundation was chartered to conduct educational programs and to encourage all Americans to PAUSE FOR THE PLEDGE OF ALLEGIANCE on Flag Day, June 14, and WHEREAS, by Act of Congress, Public Law 99-54 was passed to have the PAUSE FOR THE PLEDGE OF ALLEGIANCE as part of the celebration of National Flag Day throughout the nation-, and WHEREAS, Flag Day celebrates our nation's symbol of unity, a democracy in a republic, and stands for our country's devotion to freedom to the rule of all, and to equal rights for all, NOW, THEREFORE, I (Your Name and Title), do hereby proclaim June 14, 1996 as Flag Day of (Your State) and urge all citizens of (Your State) to pause at 7:00 p.m. EDT on this date for the Seventeenth Annual National PAUSE FOR THE PLEDGE OF ALLEGIANCE to the Flag and join all Americans in reciting the Pledge of Allegiance to the Flag of the United States of America. Y NATIONAL FLAG DAY FOUNDATION, INC. '7418 South Broadway * Baltimore, Maryland 21231 * (410) 563 -FLAG * FAX (410) 342-8663 Annual Pause For The Pledge of Allegiance * FLAG DAY USA * lune 14, 7 00 p m EDT MINUTED 07 Tun @TTS 89 521mamn III! REGULAR MEETING OF THE PLANNING COMMISSION APRIL 8, 1996 CALL TO ORDER: Chairman Goldenberg called the meeting to order at 7:02 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by C/Schad. ROLL CALL: Present: Chairman Goldenberg, Vice Chairman Ruzicka, Commissioners Schad, and McManus. Also Present: Community Development Director James DeStefano; Senior Planner Catherine Johnson; Assistant Planner Ann Lungu, and Recording Secretary Carol Dennis. Commissioner Fong arrived at 7:07 p.m. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: Al Rumpilla, 23895 Golden Springs Drive, congratulated the Commissioners on their appointments and stated he looks forward to their continuing good work. Craig Clute, 21217 Fountain Springs Road, requested an update on the LA Cellular installation at Diamond Bar High School. He further requested information regarding the enforcement of possible Conditional Use Permit violations. He asked for an update on the formulation of the City's Development Code. Mr. Clute responded to Chair/Goldenberg that he would rather not comment on specific CUP violations at this time. CDD/DeStefano responded to Mr. Clute that the LA Cellular tower monopole project was approved approximately six months ago by the previous Planning Commission for installation along Brea Canyon Road adjacent to the Diamond Bar High School football stadium. He indicated this item will not be returned to the Planning Commission for further review. LA Cellular is presently finalizing their work with the Walnut Valley Unified School District. LA Cellular is awaiting approval from the California State Architects office in order to place the antenna on the site utilizing the proposed design. Upon installation, LA Cellular will deal with the landscape issues on Brea Canyon Road and around the corner and back up to some of the homes along Fountain Springs Road. LA Cellular has responded to staff that they want to relandscape the hill along Brea Canyon Road as requested by Mr. Clute. They wish to accomplish this landscaping in the most cost efficient and maintenance free manner as possible. The school district is responsible for the maintenance and upkeep of the school April 8, 1996 Page 2 Planning Commission property. CDD/DeStefano indicated the receiving device will be placed on one of the approximate 100 foot light poles which is currently used for lighting the football field. He indicated there are plan drawings on file with the City if the Commission wishes to further review the project. CDD/DeStefano responded to Mr. Clute that the City staff is responsible for Conditional Use Permit compliance. The staff regularly follows up to determine that the conditions of a CUP are being met by the applicant. If compliance does not occur, staff notifies the applicant/owner of the apparent violation. If the violation is not brought into compliance within a reasonable time period, staff can seek modification to the CUP or, depending upon the grievance, seek revocation of the Conditional Use Permit. In most cases, the applicant will make the corrections at the demand of the Planning Commission. In addition, the Planning Commission has the authority to modify the conditions. If a citizen perceives non- compliance, he/she can bring the matter before the Planning Commission or to the City's staff. In either event, the City's staff is responsible for implementation and compliance of all conditions. CDD/DeStefano responded to Mr. Clute that Diamond Bar adopted the Los Angeles County Development Code upon incorporation in 1989. The City has not been able to create a Development Code because the City has not had a General Plan from which to implement the City's development philosophy. With the defeat of Measure D, the City has some assurance that the development philosophy as set forth by the adopted General Plan can now be invoked. Therefore, the City is now embarking upon a process to craft a new Development Code. The City recently issued a Request for Proposal which was distributed to 14 consulting firms which are known to be well qualified in the creation of development codes for communities like Diamond Bar. The proposal is for a joint collaborative with the City staff. The process for creation of a Development Code will likely take 18 months to conclude and will include a public hearing process and a public workshop process. The process will include legal and technical staff participation. The proposals are due back to the City by April 15. An Award of Project recommendation is proposed for the City Council meeting of May 21 and, upon approval, the City staff will immediately commence the project. CDD/DeStefano responded to C/McManus that the creation of the Development Code will be a joint effort between the consultant, the City staff, the Planning Commission and the City Council. The process will be similar to the process utilized for the creation of the General Plan. CDD/DeStefano responded to Mr. Clute that the LA Cellular project will be reviewed by the City's Building and Safety April s, 1996 Page 3 Planning Commission Department for construction plan check and construction inspection. The second phase of the approval is the implementation of the Conditional Use Permit which was approved by the previous Planning Commission. The implementation of the CUP which will incorporate the conditions (including landscaping) of installation and compliance in accordance with the Commission approval. C/Schad stated that other cellular companies wish to utilize the LA Cellular tower for communications. He indicated that, as he recalled, multiple use by different companies was included in the approval of the tower. The difficulty with the LA Cellular project is due to the curvature of the SR 57 and the hills blocking the line of site transmission. CONSENT CALENDAR: 1. Minutes of March 25, 1996. VC/Ruzicka requested that the first sentence of Paragraph 5 on Page 2 be changed to include the following: "of their own school work" so that the sentence now reads: "VC/Ruzicka feels additional time spent on Commission work would be detrimental to high school student's performance of their own school work unless their participation was prescribed by, and guided by, the school district." VC/Ruzicka stated that he understands that the minutes of the Planning Commission should not be verbatim, however, he requested that his verbatim response to the City Council request regarding the "Discussion of ex -officio youth members on City Commissions" be included with the minutes. C/Fong requested that the second paragraph, Page 3 be changed to read as follows: "C/Fong stated he was no involved in the prior discussion involving an ex -officio youth member participating on the Planning Commission. He feels it is not practical to have a Planning Commission, City Council or other Commissions attempt to be made up of different people to represent all respective groups of society." Chair/Goldenberg stated he would like to have a copy of his verbatim comments regarding the discussion of ex - officio youth members on City Commissions attached to the minutes. VC/Ruzicka made a motion, seconded by C/McManus to approve the minutes as changed. The motion was approved 5-0. April 8, 1996 Page 4 Planning Commission OLD BIISINESS - None NEW BIISINESS - Cont. 1. Discussion of meeting day and time. CDD/DeStefano stated the Planning Commissioners have indicated a desire to discuss the possibility of changing the Planning Commission meeting day. If the Commission wishes to change the meeting day or time, a resolution will have to be passed. SCAQMD has responded to City staff that beginning in May, the auditorium is available the second and fourth Tuesdays from 7:00 p.m. to 11:00 p.m. If the Planning Commission wishes to retain the second and fourth Monday meeting day and change the time, a resolution would be required. C/Schad requested the Planning Commission continue with the second and fourth Monday meeting schedule. He indicated he has other commitments which would conflict with a change in the meeting day. VC/Ruzicka stated he that by moving the meeting day from Monday to Tuesday, the staff would have more time to compile materials for the proposed Development Code and the Commissioners would have extra time to study the material prior to the meeting day. C/Fong stated he prefers the Planning Commission remain as it is currently scheduled. He indicated he has a prior commitment for Tuesday evenings. In his opinion, a Monday night meeting is not a problem for the City staff. CDD/DeStefano responded to Chair/ Goldenberg that the Planning Commission is required to hold at least one meeting per month. When and where is the decision of the Planning Commission. With respect to the staff, Monday nights are difficult only in the sense that with the delivery of the packets on Thursday night, there may be a limited amount of time for the Commissioners to review the material since weekends are usually devoted to family events. He indicated that, in his experience, Commissions have more commonly held meetings on Tuesdays or Wednesdays which gives participants additional time to review packet materials. However, if the Commission wishes to have additional time to review material, staff can move packet delivery up a day or so earlier. Chair/Goldenberg suggested that because some Commissioners have prior commitments, that the Planning Commission revisit he meeting day and time issue prior to the fourth quarter of the year. April 8, 1996 Page 5 Planning Commission Chair/Goldenberg requested the meeting day and time discussion be tabled to the fourth quarter of 1996 and requested staff to again agendize the matter for a later meeting. Without objections, the Commission concurred. PUBLIC HEARING - None PLANNING COMMISSION ITEMS - None INFORMATIONAL ITEMS: A. Update on Code Enforcement Issues - Emerald Point Apartments. CDD/DeStefano referred the Commissioners to the memorandum contained in the packet updating the Code Enforcement status. He indicated the Code Enforcement staff is working with the property owner to resolve the compliance issues for removal of signs and banners from the property. B. Traffic Study for Quail Summit Drive/Rolling Knoll Drive/Country view Drive. CDD/DeStefano stated that the Neighborhood Traffic Study process will begin at the Traffic and Transportation Commission level on April 11. The matter will come before the Planning Commission for review and then be referred to the City Council for ultimate disposition. This study may or may not result in additional stop signs and other traffic mitigation devices which have been requested by the residents. C. Water line on Brea Canyon Road between Pathfinder Road and Golden Springs Drive. CDD/DeStefano stated the water line was designed for the Arciero project and the school district project. CDD/DeStefano responded to C/McManus that the City responds to Code Enforcement issues. Complaint forms are completed and filed by staff. CDD/DeStefano responded to C/McManus that in November or December of 1995, the City Council allocated $10,000 toward the traffic study for Quail Summit Drive/Rolling Knoll Drive/Country View Drive. Chair/ Goldenberg reiterated his suggestion that the Diamond Bar Community Volunteer Patrol members could be trained to look for code violations and report to the City or to the Sheriff's Department. He stated he has made this suggestion to the City Council numerous times and would like a response. April 8, 1996 Page 6 Planning commission CDD/DeStefano responded to Chair/Goldenberg that he does not know the City's philosophy regarding the utilization of the Volunteer Patrol. He stated he will find out and report back to the Commission. C/Schad suggested the City provide better communication tools for the Volunteer Patrol. Chair/Goldenberg responded to C/Schad that the Volunteer Patrol has a portable cellular telephone and a permanent cellular telephone installed in one vehicle. There was a problem with the portable cellular telephone battery which has been cured. ANNOUNCEMENTS - None ADJOURNMENT: VC/Ruzicka made a motion, seconded by C/McManus to adjourn the meeting. There being no objections, the motion was so ordered. Chairman Goldenberg declared the meeting adjourned at 7:50 p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director Attest: /s/ Michael Goldenberg Michael Goldenberg Chairman NTNUTID Op MUD MTMV nV BTIUnUn DID REGULAR MEETING OF THE PLANNING COMMISSION APRIL 22, 1996 CALL TO ORDER: Chairman Goldenberg called the meeting to order at 7:08 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by C/McManus. ROLL CALL: Present: Chairman Goldenberg, Vice Chairman Ruzicka, Commissioners Fong, McManus and Schad. Also Present: Community Development Director James DeStefano; Senior Planner Catherine Johnson; Assistant Planner Ann Lungu, and Recording Secretary Carol Dennis. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of April 8, 1996. VC/Ruzicka requested that the word "thought" be inserted in the first sentence of Paragraph 3 on Page 4 so that the sentence reads: "VC/Ruzicka stated he thought that by moving the meeting day from Monday to Tuesday .... etc". C/McManus requested Line 13, Paragraph 2 on Page 2 be changed to read as follows: "The proposal calls for a joint effort with the City staff". C/McManus requested the word "he" be corrected to "the" in Line 3 of Paragraph 6 on Page 4 so that the sentence reads: "Chair/Goldenberg suggested that because some Commissioners have prior commitments, that the Planning Commission revisit the meeting day and time issue prior to the fourth quarter of the year". VC/Ruzicka made a motion, seconded by C/Schad to approve the minutes of April 8, 1996 as amended. There being no objections, the motion was so ordered. OLD BUSINESS: 1. Planning Commission Policies & Procedures Manual CDD/DeStefano stated that on March 11, 1996 staff presented the Planning Commission Policies & Procedures Manual dated December, 1993 which was adopted by a previous Planning Commission. In addition, staff April 22, 1996 Page 2 Planning commission presented the Planning Commission with a handbook that was crafted by the City Attorney and dated March, 1996. In accordance with the wishes of the Planning Commission, The Planning Commission Policies & Procedures Manual presented to you tonight is a combination of these two manuals. The manual is dated April 22, 1996 and incorporates information and recommendations provided by the City Attorney and additional comments provided by staff. The document incorporates sections regarding collection of evidence outside the public hearing, the Environmental Quality Act procedures, the importance of Findings and consequential actions, the preparation of the Findings specifically dealing with bridging the gap between the issue and the mitigation, and a discussion regarding travel expenses. Staff recommends that the Planning Commission review the documents, direct staff as appropriate to make the changes deemed necessary, and approve the Resolution. If the Commission wishes to make significant changes, staff will revise the document and agendize the item for the May 13 Planning Commission. The Commissioners presented their requested changes to the document in writing, requested staff to make the appropriate changes and modifications, review the document for clarification, and return the clean document to the Commission on May 13 for approval and adoption of the Resolution. NEW BUSINESS - None PUBLIC HEARING - None PLANNING COMMISSION ITEMS: CDD/DeStefano responded to Chair/ Goldenberg that the second meeting in May is scheduled for the Memorial Day holiday. If there is important business that cannot be held over until the June 10 meeting, a special meeting will be scheduled. This matter will be discussed at the May 13 Planning Commission meeting. Chair/Goldenberg requested that Commissioners refer to fellow Commissioners and staff members in the proper manner and avoid using first names during Commission meetings. INFORMATIONAL ITEMS: A. Development Code Status Report CDD/DeStefano stated that the City is currently in the process of selecting a consultant to assist in the April 22, 1996 Page 3 Planning commission formulation of the Development Code. Approximately 24 Request for Proposals were sent to qualified consulting firms. The City received four (4) proposals representing a joint effort by eight (8) of the consulting firms. The four (4) consulting firms which responded are: Cotton/Beland/Associates, Inc.; Hogle Ireland; Urban Design Studio, and Sharon Hightower. Staff is currently reviewing the proposals and contacting references. Two of the consulting firms appear to meet all of the selection criteria including the cost criteria. Staff intends to present a recommendation to the City Council on May 20. Immediately following acceptance by the City Council, the project will commence. Chair/ Goldenberg asked the Commissioners to suggest which cities they would like to see Diamond Bar emulate and requested that staff obtain copies of those cities' development codes for the Planning Commission to study. CDD/DeStefano stated the Development Code will set the standards for the look and feel of the City's future products which will be implemented by the actions of the staff and Planning Commission. He suggested the Planning Commission find examples of positive and negative developments. He indicated that some developers go beyond what the Code states and add amenities that create a more pleasing and acceptable structure. In addition, he suggested that the Commission study the existing Code to determine the basis for Diamond Bar's current products. CDD/DeStefano suggested that the new Development Code process should revisit the development review process in order to streamline the process and insure that the proper amount of public input is elicited for future products. CDD/ DeStefano responded to C/ Schad that the first step in the process will be an.advertised public hearing for a seminar presentation to the Planning Commission by the consultant. C/Schad suggested a series of meetings similar to the Mayor's Town Hall Meetings could be held to involve the public in the review process. CDD/DeStefano responded to C/Schad that it is the City's intent to insure the maximum amount of community input and the forum for the public hearings is under consideration. C/McManus requested that staff obtain a copy of Mission Viejo's Development Code. April 22, 1996 Page 4 Planning Comission VC/Ruzicka requested that staff obtain a copy of the Development Code for Columbia, Maryland. CDD/DeStefano suggested that the Commissioners ignore the color of a structure and view the products in black and white. He indicated that a certain color may cause the viewer to have a negative reaction while the actual structure may give the viewer a positive feeling. If the Commissioners find product they like, staff will direct the Development Code toward those types of products. If Commissioners do not like a certain product, the Development Code will be crafted to eliminate those kinds of structures. Chair/Goldenberg emphasized the need to become educated by reviewing various city's Development Codes in order to better direct the consultants. CDD/DeStefano stated that Diamond Bar may have specific plans for specific areas of the City. He reiterated his concern that the Commissioners should decide what products are available that they like and dislike and consider what effects such products might have on the future look and feel of Diamond Bar. VC/Ruzicka asked that the Commission be taken on a tour of Diamond Bar and some of the surrounding cities. CDD/DeStefano responded to C/McManus that Redevelopment is a tool for economic development, housing development, infrastructure, community development, etc. C/Fong stated he would like to review development codes for other cities that have topography similar to that of Diamond Bar. He suggested that the Contra Costa County cities along the SR 680 corridor have similar topography and community concerns for the preservation of hillsides. CDD/DeStefano suggested one tour for Diamond Bar which would include the products developed under the current Los Angeles County Development Code. The first tour should focus on what land is available for development in the City to help determine what kinds of codes and standards need to be included for the development of those specific areas. For example, undeveloped portions of "The Country Estates" are radically different in topography and environmental value than other portions of Diamond Bar. Tres Hermanos is rolling hills with oaks, etc. and very different from the topography of "The Country Estates". In addition, flat areas have been graded and sit waiting for development opportunities. The second tour should include the surrounding communities that have products this community would like to emulate. April 22, 1996 Page 5 Planning Commission CDD/DeStefano responded to C/Schad that one of the considerations of commercial development is floor area ratio. He suggested that the Commissioners compare the developed and undeveloped portions of the City with neighboring city developments such as the high rises in Brea. He further suggested that the Commissioners consider residential density standards that have been implemented and how they may apply to future products. CDD/DeStefano presented a letter from Bruce Flamenbaum which outlines his concerns about a possible secondary access road to the new high school. ANNOUNCEMENTS - None ADJOURNMENT: C/Schad meeting. ordered. at 8:12 made a motion, seconded by VC/Ruzicka to adjourn the There being no objections, the motion was so Chairman Goldenberg declared the meeting adjourned p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director Attest: /s/ Michael Goldenherg Michael Goldenberg Chairman MINUTES OF THE CITY or Dtl,! ms sin REGULAR MEETING OF THE PLANNING COMMISSION MAY 13, 1996 CALL TO ORDER: Chairman Goldenberg called the meeting to order at 7:10 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by VC/Ruzicka. ROLL CALL: Present: Chairman Goldenberg, Vice Chairman Ruzicka, Commissioners Fong, McManus and Schad. Also Present: Community Development Director James DeStefano; Senior Planner Catherine Johnson; Assistant Planner Ann Lungu; City Engineer George Wentz, and Recording Secretary Carol Dennis. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of April 22, 1996. VC/Ruzicka made a motion, seconded by C/Schad to approve the minutes of April 8, 1996 as presented. The motion was approved 5-0. OLD BUSINESS: 1. Planning Commission Policies & Procedures Manual VC/Ruzicka requested the following corrections: Change the last word in the first sentence of paragraph I under Purpose from board to broad. Regarding Page 5, line 5, paragraph I, delete "the" so the sentence reads: "If the vacancy is effective by removal, the person so removed may not be appointed to fill the vacancy. Paragraph (e) on Page 16 should be one tab left justified. With respect to Page 17, remove the comma in line 3 of Paragraph 1 (1) after "property" so the line reads: "property is located with a 300 foot radius", remove the comma in line 2, Paragraph 2 (2) after "to" so the sentence reads: "improvements to streets, water, sewer, storm". On Page 18, Paragraph 4, line 2, add "ment" so that the line reads: "Government Code Section 87200 to file a statement disclosing". C/Schad requested that CDD/DeStefano determine if line 3 of Paragraph 3 (3), Page 17 should indicate 500 feet instead of 300 feet. He further requested a definition May 13, 1996 page 2 planning commission of "Negative Declaration" as stated in STEP 6. on Page 23. CDD/DeStefano responded to C/Schad that he would recommend an in depth discussion regarding standards set forth by CEQA. STEP 6 on Page 23 discusses the Negative Declaration process and steps to be taken following approval of the Negative Declaration. C/Schad requested a copy of the "Topanga Association for a Scenic Community v. County of Los Angeles, 11 Cal.3d 506 (1974) as stated'in Paragraph 2, Page 26. Chair/Goldenberg requested that Resolution No. 96 -XX be placed on the June 10 Planning Commission agenda for consideration. The Commissioners concurred. NEW BUSINESS: 1. Review of Fiscal Year 96-97 Capital Improvement program (CIP) for conformity with the General Plan pursuant to Section 65401 of the Government Code. CDD/DeStefano stated that the Planning Commission annually reviews the proposed Capital Improvement Program (CIP) for the ensuing year. The Commission's requirement (Section 65401 of the Government Code) is to review the list of projects to ensure their conformity with the City's General Plan. A list of projects proposed for the 1996-1997 fiscal year budget is provided for the Commission. The list is generally created by the City's Public Works Department and Community Services Department and includes uncompleted projects from prior years. Staff has provided a list of objectives, strategies and goals from the City's General Plan that provide conformity findings to assist the Commission in its evaluation process. Staff recommends that the Planning Commission adopt Resolution No. 96 -XX finding conformity with the General Plan and recommending City Council approval of the FY 1996-97 CIP. VC/Ruzicka requested assistance with a response to a citizen inquiry concerning the number of traffic signals proposed to be installed in the City and whether additional installations will help solve the traffic problems. CDD/DeStefano responded to VC/Ruzicka that Diamond Bar inherited numerous traffic problems upon incorporation. Los Angeles County spent all of the developer's monies elsewhere in the County which left the City with long stretches of streets with collector streets coming out of residential areas adjacent to the primary routes. This May 13, 1996 Page 3 Planning commission prevented residents from entering and exiting their neighborhoods in a safe manner. The City has been attempting to complete the required traffic signals since incorporation. The County of San Bernardino provided a significant amount of money to mitigate the traffic flow impact as a result of the opening of Grand Avenue. Each year the City attempts to mitigate the problems caused by through traffic and to enhance various intersections. The proposed traffic signal installations respond to the documented warrants which require this type of mitigation. The installations follow the course of action outlined in the General Plan which calls for improvement of the traffic and circulation system throughout the community. CE/Wentz stated the traffic signal plan has been in place for several years. Within the past three years, the City has obtained funding for the installations previously identified. Studies indicate that warranted traffic signals reduce the overall concern for traffic safety and accidents. CDD/DeStefano stated that all of the listed Capital Improvement Projects have a variety of funding sources. The majority of the projects are funded from sources outside of the City's general fund. Funds are derived from development impact fees, grants, Federal funds, etc. Funding considerations are not under the jurisdiction of the Planning Commission. Therefore, the matrix does not include the cost or the funding source for each project. CE/Wentz responded to Chair/Goldenberg that audible pedestrian signals are being assessed to determine their effectiveness at various locations within the City. CE/Wentz responded to C/Schad that the Sycamore Canyon Park (Item No. 19) is a localized slope failure along the canyon's easterly portion beneath the residences bordering Diamond Bar Boulevard. C/Schad suggested that with respect to Item No. 21, the City use a series of boulders when repairing the creek bed to create a ripple effect and slow the water flow. CDD/DeStefano responded to C/Schad that construction of Pantera Park is scheduled to be completed within 120 days of commencement. C/Schad made a motion, seconded by C/McManus to adopt Resolution No. 96 -XX finding conformity with the General Plan and recommending City Council approval of the fiscal year 1996-1997 Capital Improvement Program. The motion was carried 5-0. May 13, 1996 Page 4 Planning Commission PUBLIC HEARING: 1. Conditional Use Permit 96-02 and Development Review 96-03 is a request for approval of a Conditional Use Permit and Development Review for a 756 square foot automated car wash and the remodel of an existing 1900 square foot food mart at an existing gas station located at 3241 S. Brea Canyon Road at the northwest corner of Brea Canyon Road and Diamond Bar Boulevard, Diamond Bar, California. The project site is zoned Commercial Planned Development (CPD), has a General Plan land use designation of Office Professional (OP) and consists of approximately 26,300 square feet (0.6 acres). Applicant: Brian Finch, Shell Oil Company, 3281 Guasti Road #480, Ontario, CA 91761 SP/Johnson read the staff report into the record. Staff recommends that the Planning Commission approve Negative Declaration No. 96-1, Conditional Use Permit No. 96-2, Development Review No. 96-3, Findings of Fact and conditions as listed within the Resolution. Chair/Goldenberg declared the public hearing open. Ahmad Ghaderi, Consulting Engineering for the project, A & S Engineering, 207 W. Alameda Suite 1203, Burbank, CA 91502 explained that the proposed car wash is a drive- through system rather than a conveyor system. The cycle takes approximately two (2) minutes. The remodel of the food mart applies to the interior only and includes handicap compliance. He indicated the current ambient noise level on a portion of the commercial center to the north of the site exceeds 65db, the maximum called for by the City's General Plan Noise Element. In order to comply with the City's requirement, mitigation measures are proposed for the project which include a noise reduction package and an eight foot (81) high block wall. He explained that in his opinion, a wall is preferable to doors that open and close during a wash cycle. Doors present a maintenance problem and the wall is a more permanent noise mitigation measure. He read from an independent service station car wash traffic study, a copy of which was provided to staff: "the general misconception regarding service stations is that substantial increases in traffic result from the introduction of new uses (food mart and car wash) to an existing site". He stated that the proposed car wash is designed to benefit the existing customers. Mr. Ghaderi indicated the current sign at the location was approved by Los Angeles County 19 years ago. He further indicated he has made every effort to obtain May 13, 1996 Page 5 Planning Commission copies of the original approved building permits which are not available. He asked that the Planning Commission delete Condition No. 5 (i) from the Resolution and allow the station to continue with its current signage in order to maintain a competitive edge. Mr. Ghaderi responded to C/McManus that the proposed car wash will use recycled water which will be treated in two 1500 gallon clarifiers. This process offers an 80% recycling capability. C/McManus stated he is opposed to doors for the car wash because doors present a safety hazard. He further stated he is in favor of granting Mr. Ghaderi's request to allow the current signage to remain in place. Mr. Ghaderi responded to VC/Ruzicka that there is one entrance/exit for the food mart which complies with the Building Code. The food mart area will be reduced slightly with the remodeling. Vehicles exiting the gas pumps and proceeding west on Diamond Bar Boulevard and entering the northbound SR 57 will not be impeded by the car wash traffic. The car wash is configured to provide motorists with complete instructions for use upon entering the enclosure. VC/Ruzicka recommended that the Planning Commission grant Mr. Ghaderi consideration with respect to the current signage. C/Schad stated his concerns regarding the noise levels which will be generated by the proposed car wash. Mr. Ghaderi responded that the figures contained in the Acoustical Study are the actual decibels generated by the wash equipment. However, the project proposes to comply with the City's Code of 65db at the property line. The peak operating hours will generally be 6:00 a.m. to 9:00 a.m.; 11:00 a.m. to 1:00 p.m., and 4:30 p.m. to 8:00 p.m. C/Fong indicated he would like the applicant to reconsider relocating the Australian Tea tree on site. He asked staff to comment on the ARCO sign adjacent to the project site and what measures would be imposed on the applicant requiring him to bring the current sign into compliance. CDD/DeStefano responded to C/Fong that the ARCO sign was legally permitted. It is deemed by the City to be a non- conforming sign and has an amortization period of approximately 13 years. At the end of the amortization period, the sign will have to be modified or removed. With respect to the Shell Oil application, there is insufficient evidence in the files forwarded to the City May 13, 1996 Page 6 Planning Commission by Los Angeles County to support proper installation and approval of the current sign. Mr. Ghaderi responded to C/Fong that the proposed sound wall could be reduced to seven feet (71). The wall will be designed to be eight feet (81) until the compliance studies are completed. Responding to Chair/Goldenberg, Mr. Ghaderi stated that Shell Oil intends to utilize recycled water to the greatest extent possible. Clean water will be used for the rinse cycle. The proposed car wash will use 10 gallons of water per car. Residents consume about 150 gallons of water when they wash their cars at home. Pete Stratz, Shell Oil Co., 3200 E. Inland Empire Boulevard, Ontario, stated the proposed car wash is designed as a convenience for the service station's customers and is not intended to take the place of a stand-alone car wash. The car wash will be offered free of charge with a fuel fill -up. He indicated that ancillary income will increase to the dealer by about $3,000 to $4,000 per month as a result of the car wash installation. Responding to Chair/ Goldenberg, Mr. Stratz stated that the dealers avoid glass inside the transaction area. However, security glass has been installed at locations where problems are indicated. The dealer at the proposed location has indicated he currently has no security problems. The employee can lock the exterior doors at a certain hour and utilize the transaction drawer if security becomes an issue. Joseph Johnston, 3177 Castle Rock Road, stated he lives in the vicinity of the proposed car wash. He indicated he is concerned about the noise that will be generated in the neighborhood. He indicated he has spent considerable time and money working to get the noise reduced in his neighborhood. CalTrans proposes to install a sound wall along the SR 57 to reduce the noise level for the shopping center and the residential area. The proposed sound wall is a waste of money if the proposed car wash is allowed because the car wash will increase the noise level in the neighborhood. He requested that the City obtain written assurances that the noise levels from the car wash will not be audible inside the neighboring residences. He indicated his understanding that a car wash is being proposed for construction on the vacant lot on the easterly corner of Diamond Bar Boulevard and Brea Canyon Road. He stated he does not understand why the City did not allow a sign for The Living Word Christian Book Store when it allows the Shell Oil station to have May 13, 1996 Page 7 Planning Commission such a large sign. He stated his concerns about the hours of operation and the traffic circulation. Craig Clute, 21217 Fountain Springs Road, stated his concern regarding the noise generated by the car wash. He indicated that the residents have been working to get the noise levels reduced in the area by the installation of the sound wall. He indicated that a reading of 65db is difficult to obtain. He further stated his concern about the proposed hours of operation for the car wash and requested the Planning Commission consider a closing time of 9:00 p.m. He indicated his concern regarding the increased traffic impact on adjoining streets. He recommended that the car wash be constructed to face opposite of the direction proposed to enhance traffic flow and reduce the noise element for the surrounding businesses and residential neighborhood. He stated his concern about the impact of the proposed car wash at the easterly corner Diamond Bar Boulevard and Brea Canyon Road. He indicated he favors a time limit be imposed for compliance with the City's Sign Code. Vance Socash, 20624 Alda Court stated he is concerned about the impact of the noise on the evening meetings held on the upper floor of the Evangelical Free Church which is situated up hill from the proposed car wash. He asked the Planning Commission to consider that an eight foot (81) wall will block the site to The Living Word Christian Book Store and cause possible damage to the business. Mr. Ghaderi responded to the citizens that his firm is involved in fighting the freeway noise. Shell Oil is meeting and exceeding the City's Noise Element requirements. The wall is proposed to be placed along the northerly property line to mitigate the noise. No wall is proposed for the westerly property line and therefore, there would be no visual impact to the shopping center. The view of the shopping center is currently impeded by the landscaping. The proposed car wash will accommodate five vehicles in the queue. A "no time limit rain -check" system will allow vehicles to return to use the car wash, thereby reducing the traffic flow. Responding to VC/Ruzicka, Mr. Ghaderi stated the proposed car wash is oriented in such a way that the vehicles can leave the gas pump and proceed directly to the entrance of the car wash. Reorientation of the car wash would reduce traffic circulation efficiency. VC/Ruzicka stated he agrees with C/Fong that the Australian Tea tree should be relocated on-site and May 13, 1996 Page 8 Planning commission saved. Mr. Ghaderi stated he will make every effort to comply with C/Fong's request. Mr. Johnston reiterated that the freeway noise readings were taken at peak hours. The freeway noise level is reduced in the evening. Operation of the car wash in the evening hours will increase the noise level. Chair/Goldenberg declared the public hearing closed. C/McManus stated he lives approximately one mile from the freeway and can hear the freeway noise from his property. He asked that Shell Oil consider closing the car wash at 10:00 p.m. He indicated that the proposed full service car wash at the easterly corner of Diamond Bar Boulevard and Brea Canyon Road was previously discussed but it is not an issue for consideration at this time. Chair/ Goldenberg stated that if the proposed car wash is comparable to the drive through car wash at Virgil's Mobil, he does not see a problem with the operation of the facility. He indicated that he is in favor of changing the hours of operation to 7:00 a.m. to 9:00 p.m. He further indicated he would like to see enhanced protection for the employees of the food mart. He stated that he would like to have staff's recommendation regarding the sign. CDD/DeStefano responded to Chair/Goldenberg that the Commission has full authority with respect to the proposed car wash. The signage issue is difficult because the City has once again inherited a lack of documentation from Los Angeles County which proves or disproves the applicant's contention that the sign has been properly established at the location. He suggested that if the Commission believes the signs should be removed, the existing Condition 5 (i) of the Resolution should be retained. If the Commission believes that the signs should remain as they exist, he recommended the Condition be eliminated and a new Condition be added requiring the staff and the applicant to work through the details of establishing whether the sign was properly installed. The only other option is a Variance. C/Schad stated reorientation of the proposed car wash might help reduce the noise factor experienced by the preschool and other businesses and residents in the area. He further stated he is in favor of CDD/DeStefano's recommendation to delete Condition 5 (i). Chair/Goldenberg stated that, in his opinion, a reorientation of the proposed car wash might result in a potential traffic hazard. In addition, the exiting May 13, 1996 Page 9 Planning Coamission traffic would tend to interfere with the traffic approaching the SR 57. He further stated that he believes the proposed block wall will mitigate the noise potential to the preschool (approximately 200 feet away from the site). He indicated he would like to see the hours of operation modified and include protection for the food mart employees. C/Fong stated he is in favor of CDD/DeStefano's recommendation to delete Condition 5 (i). He indicated he favors an earlier closing time for the car wash. VC/Ruzicka made a motion, seconded by C/Schad to approve Conditional Use Permit 96-02, and Development Review 96- 03 subject to the Conditions of Approval contained within Planning Commission Resolution 96 -XX with the following changes: 1) That the current Condition 5 (i) be eliminated and the following Condition 5 (i) added in its place: "The car wash hours of operation will be from 7:00 a.m. to 9:00 p.m." and 2) That a second sentence be added to Condition 5 (k) to read as follows: "Every effort will be made by the applicant to relocate the Australian Tea Tree to an appropriate location on site". CDD/DeStefano responded to C/Fong that staff understands the Commission's direction that the intent of the sound wall is to attenuate the level of noise below a level of 65db. The motion was approved 5-0. PLANNING COMMISSION ITEMS - None INFORMATIONAL ITEMS: CDD/DeStefano stated the next regularly scheduled meeting of the Planning Commission is May 27, Memorial Day holiday. He recommended that due to a lack of scheduled agenda items the Planning Commission adjourn to June 10, 1996. Chair/Goldenberg thanked CE/Wentz participation in the meeting. ADJOURNMENT: and the audience for their May 13, 1996 Page 10 Planning Commission At 9:15 p.m., there being no further business to come before the Planning Commission, Chair/Goldenberg adjourned the meeting to June 10, 1996. Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director Attest: rs/ Michael Goldenherg Michael Goldenberg Chairman CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION APRIL 11, 1996 CALL TO ORDER: Chair Istik called the meeting to order at 7:05 p.m. at the South Coast Air Quality Management District (SCAQMD) Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance By Commissioner Nice. ROLL CALL: Commissioners: Chair Istik, Vice Chair Leonard, Commissioners Nice, Tamaya, and Virginkar Staff: Deputy Director of Public Works, David Liu; Administrative Assistant, Tseday Aberra; Sergeant Rawlings; and Recording Secretary, Carol Dennis I. APPROVAL OF MINUTES: A. Meeting of March 14, 1996. DDPW/Liu corrected the adjournment time to 9:53 p.m. VC/Leonard made a motion, seconded by C/Virginkar to approve the minutes as corrected. Without objections, the motion was so ordered. II. COMMISSION COMMENTS - None III. PUBLIC COMMENTS Hubert Wilson, 23649 Country View Drive, requested an update regarding the shopping cart fixtures located in the fire lane at the K -Mart shopping center on Diamond Bar Boulevard. He stated he understands that K -Mart received a citation for this violation from the Los Angeles County Fire Department. However, the structures are still located in the fire lane. He emphasized the safety hazard due to the violation. DDPW/Liu responded to Chair/Istik that staff will contact the fire department and K -Mart seeking compliance and respond to Mr. Wilson. Chair/Istik requested that in the event of non- compliance by K -Mart, that the item be agendized for April 11, 1996 Page 2 T&T Commission the May Traffic and Transportation Commission meeting with a recommendation from staff for mitigation measures. Debby O'Connor, 23725 Bower Cascade Place, indicated she made a request to three of the Traffic and Transportation Commissioners that the double yellow line striping in Diamond Point 1 area item be placed on tonight's agenda. She stated she is very disappointed that the item was not placed on tonight's agenda. She requested the item be placed on the May agenda. In addition, she requested to know why a Neighborhood Traffic Study is not being conducted in her area. DDPW/Liu responded to Debby O'Conner that the double yellow line striping in Diamond Point 1 area has been in place for approximately two months. The issue has been before the Traffic and Transportation Commission and the City Council. There is currently no action being taken with respect to this item. C/Tamaya requested the double yellow line striping in Diamond Point 1 area item be placed on the May agenda. Without objections, the Commission concurred. C/Virginkar asked that staff issue a recommended draft policy for the striping of residential streets. David O'Connor, 23725 Bower Cascade Place, stated his home is located on the corner of Bower Cascade Place and Minneque Drive. He is concerned about safety and speeding in the area. He indicated he has seen Sheriff's Deputies patrolling the street and, in his opinion, a very heavy presence by law enforcement and the citing of violators will eventually bring the speeding vehicles under control. Tom Ortiz, a Diamond Bar resident, stated that Glen Thomas, 1954 Los Cerros Drive, is concerned about sight blockage at the stop signs at Los Cerros Drive and Fern Hollow Drive. He indicated that Mr. Thomas has a recommendation for mitigation and would like to be contacted by the City staff. Mr. Ortiz requested that the Traffic and Transportation Commission set a time limit on recommendations to the City Council. Mr. Ortiz pointed out that there is valuable information contained in the Diamond Bar Recreation Guide and April 11, 1996 Page 3 T&T Commission Newsletter and asked the Commission to educate the citizens with respect to the publication. He cited page 21 of the publication as being particularly valuable and informative. He reminded the Commission that he is very interested in the safety concerns regarding school traffic. He asked if the video of the Placentia school site he had requested when he was a Traffic and Transportation Commissioner had been completed by the City staff. He requested that the Commission continue to have Sgt. Rawlings present the Monthly Traffic Enforcement Update. He further requested enforcement of street parking violations. DDPW/Liu responded to Chair/Istik that the City is proceeding with the school traffic study and the item will be agendized for the May or June Traffic and Transportation Commission meeting. He indicated that if staff requires assistance he will contact Mr. Ortiz. Raul Medina, 23852 Country View Drive, reminded the audience that the Sounds of Diamond Bar 7th anniversary celebration will be held Sunday, April 14 at Peterson Park from 1:00 p.m. to 5:00 p.m. He asked the Commission to consider the impending increased traffic flow on Grand Avenue as a result of the large new shopping center in Chino Hills. Craig Clute, 21217 Fountain Springs Road, presented a letter to the Commission regarding speed humps in Chino Hills. He requested an update with respect to the Calvary Chapel traffic item. He further requested an update on the school traffic situation and asked whether the'Walnut Valley Unified School District had been contacted for their cooperation in the effort. He indicated that center line double yellow striping that was to have been installed three months ago on Cold Springs Lane between Diamond Bar Boulevard and Castle Rock Road has not been completed. Chair/Istik responded to Mr. Clute that the May 9 Traffic and Transportation Commission agenda includes discussion of the school district traffic. A discussion of a speed hump policy for the City is scheduled for the June 13 Commission meeting. V. CONSENT CALENDAR - None April 11, 1996 Page 4 T&T Commission VI. OLD BUSINESS A. Parking for occupants of 2707 South Diamond Bar Boulevard. AA/Aberra stated that at the direction of the Traffic and Transportation Commission, staff investigated the Conditional Use Permit issued by the County of Los Angeles to Dr. Frank Cho for his building located at 2707 South Diamond Bar Boulevard. The staff report outlines the date and circumstances of the approval and the concerns outlined by the City's Planning Department with respect to the number of allocated parking spaces and the permitted uses. Staff recommends that the Traffic and Transportation Commission discuss the parking restriction on Fountain Springs Road from Crooked Creek Drive to Diamond Bar Boulevard and request staff to incorporate the comments with the upcoming evaluation/study. DDPW/Liu responded to C/Virginkar that the recommendation for the red curb was included in the Neighborhood Traffic Study to improve the traffic circulation and the site restriction. This item was included in the recommendation forwarded by the Traffic and Transportation Commission to the City Council to adopt Part I of Plan I improvements. Frank W. Cho, D.D.S., 21842 Tenderfoot, stated he is the owner of the building located at 2707 South Diamond Bar Boulevard. He further stated he obtained a building permit from Los Angeles County. He indicated he has 10 businesses and 31 parking spaces at the site. He reiterated that he was not informed by the City about the Neighborhood Traffic Study and he had no opportunity for input at the public hearings. He stated the businesses in his center suffer greatly from the painted red curb. He asked the Commission to consider removing the red paint and allowing vehicular parking on Fountain Springs Drive between Diamond Bar Boulevard and Crooked Creek Drive. He indicated he feels that the red curbing represents over regulation. Fred Scalzo, Diamond Bar Chamber of Commerce, stated that in 1992 a traffic study was conducted for the Country Hills Towne Center area. The study determined that there was no reason to inhibit parking on Fountain April 11, 1996 Page 5 T&T Commission Springs Drive and, in his opinion, there is currently no reason to inhibit street parking. He further stated that the tenant's employees count on off-site parking in order not to restrict the on-site parking that is available for customer use. He asked that the Commission carefully consider the interests of the businesses of Diamond Bar since 25% to 30% of the City's budget is derived from sales tax on retail centers like Dr. Cho's center. He urged the Commission to assist Dr. Cho by recommending that the red curb paint be removed from Fountain Springs Drive. John Fonmin M.D., 2707 S. Diamond Bar Boulevard, Suite 104, stated his patients are experience difficulty getting to his facility because of the limited parking. He expressed his concern for patients with arthritis or other trauma who cannot walk long distances and must park close to the office. He requested that the Commission request removal of the red curb paint on Fountain Springs Road to accommodate the businesses. Mr. Clute suggested the Commission look at the Conditional Use Permit granted Dr. Cho. He indicated that a prior Traffic and Transportation Commissioner stated that, in his opinion, Dr. Cho is in clear violation of the CUP. Mr. Clute stated that he is not anti -business. However, he is very concerned with the traffic through his neighborhood. He asked if the City is going to allow business parking on residential streets. In addition, he pointed out the safety issues with street parking. He questioned whether the parking was ever adequate for 10 businesses at that location. He urged the Commission not to allow business parking on residential streets. Sheri Liebe, INA Dance Studio, 2707 S. Diamond Bar Boulevard, Suite 205, presented a petition to the Commission which calls for the removal of the red curb on Fountain Springs Road. She asked the Commission to consider removing the red paint from the business driveway of 2707 S. Diamond Bar Boulevard north to the ingress/egress for Country Hills Towne Center on the south side of Fountain Springs Road. She stated that her dance studio offers classes through the City's Parks and Recreations Department in a joint effort with the City of Brea called "Mommie and Me". The students are 14 months to two years old and therefore must be April 11, 1996 Page 6 T&T commission accompanied by an adult. Chair/Istik pointed out that the conditions for the dance studio tenant improvements states that the class size is not to exceed eight students and that the parents are not to remain on site to watch the classes. He indicated that this restrictive condition was apparently imposed because of the concern for lack of parking. In addition, the conditions state that if larger or adult classes are taught during non -peak hours, the studio is required to apply for a shared parking Conditional Use Permit or Variance. Ms. Liebe stated that although 90 percent of her students are dropped off, she has students in need of parking because of the classes offered through the City. Ms. Liebe responded to C/Nice that she has not attempted to comply with the shared parking Conditional Use Permit condition. She indicated she is not certain that she agreed to the tenant improvement conditions when she signed her lease. Dr. Cho stated he has attempted to contact the Country Hills Towne Center to discuss shared parking and they have not responded. Ms. Liebe responded to C/Nice that as a result of the City classes she may have up to 14 students per "Mommie and Me" class plus 14 parents. She asked for direction from the Commission. Dr. Cho responded to C/Tamaya that he has an easement to construct a stairway between Country Hills Towne Center and his property. He indicated he has made several attempts to contact the owner of the shopping center. He stated that the owner has no interest in entering into a contract to share the parking. He indicated that he is a dentist and he has not lost patients. However, the lack of parking is hurting other businesses in his building. He would be agreeable to removal of the red paint on the south side of Fountain Springs Road from his building's driveway westerly to the Country Hills Towne Center ingress/ egress. April 11, 1996 Page 7 T&T commission Robert Baltis, 22720 Timbertop Lane, stated there are no residential addresses on the portion of Fountain Springs Road that is painted red. Therefore, it is not a residential street. C/Virginkar stated that he has observed the traffic on Montefino Avenue and on Fountain Springs Road. In his opinion, there is a much heavier traffic flow from Montefino Avenue onto Diamond Bar Boulevard and there is no red curbing in that area. He sees both areas as similar and if one location has the red curbing the other location should have the red curbing. He further stated he is concerned that the City should have a policy regarding red curbing. He suggested the red curbing should be removed from Fountain Springs Road. DDPW/Liu responded to VC/Leonard that public input was solicited for the Neighborhood Traffic Study. As a result, a list of recommendations were presented to the Traffic and Transportation Commission. The red curb on Fountain Springs Road is a direct result of the input received and forwarded as a recommendation from the Traffic and Transportation Commission to the City Council for implementation. Due to safety issues, the curb on the north side of Fountain Springs Drive must remain red from Diamond Bar Boulevard to Rising Star. However, the red curbing for the south side of Fountain Springs Road from the driveway of the building at 2707 Fountain Springs Road west to the Country Hills Towne Center driveway could eventually be re-evaluated. The City Council will be conducting public workshops to evaluate all of the mitigation measures initiated as a result of the Neighborhood Traffic Study. VC/Leonard stated that the City Council took action on the "No Left Turn" sign at the Country Hills Towne Center ingress/egress at Fountain Springs Road. She asked if the intent is to group all of the mitigation measures or deal with each mitigation measure individually. She further stated she is confused about the City Council action. DDPW/Liu responded to VC/Leonard that the first City Council Neighborhood Traffic Study Public Workshop will be held in May. C/Nice stated he spent four hours on a weekend April 11, 1996 Page 8 T&T commission canvasing the neighborhood. He indicated that he feels the red curbing on the residential side of Fountain Springs Road is essential. However, the residents voiced almost no objection to removing the red curbing on the south side of Fountain Springs Road and indicated they did not feel that parked vehicles created a hazard in that area. Chair/Istik stated his opinion that, as a Civil Engineer, it is not feasible to plan business parking on residential streets. In the event that an additional lane is ever needed and the street needs to be restriped, such an action hurts the businesses. Staff has provided a report indicating the uses of the building at 2707 Fountain Springs Road has changed from the intent of the original CUP. The current uses are more intense and require additional parking. He stated he would not be in favor of recommending any action to the City Council tonight and instead follow staff's recommendation and revisit the item during the re- evaluation period. It is incumbent upon the owner of the building to comply with the City's condition of securing additional parking spaces. Mr. Baltis asked why the City has not red striped Palomino Drive at Diamond Bar Boulevard. The street is just as narrow as Fountain Springs Road. Mr. Scalzo stated he would like to see the Commission take action tonight to remove the red striping on the south side of Fountain Springs Road. He indicated he agrees that buildings should not be developed with the proposal to use off-site parking. However, this location was developed with off-site parking available. C/Virginkar made a motion, seconded by C/Tamaya, to remove the red curb paint on both sides of Fountain Springs Road westerly from the 2707 building driveway to Crooked Creek Drive. Chair/Istik stated he would prefer to wait until the DKS study is completed and would not be in favor of removing the red curb at this time. He suggested the City intervene with the Country Hills Towne Center to reach a compromise to temporarily assist Dr. Cho with his parking dilemma. April 11, 1996 Page 9 T&T Commission C/Tamaya asked C/Virginkar for clarification of his motion. C/Tamaya stated that because Dr. Cho has made a good faith effort to work with the owner of Country Hills Towne Center and because Dr. Cho has not received any cooperation from the center, he indicated he would be inclined to consider removal of the red curb paint on the south side of Fountain Springs Road between Dr. Cho's building driveway and the shopping center driveway based on the following: it appears that Dr. Cho has complied with the CUP conditions. Based upon C/Nice's survey, there were virtually no objections to removing the red paint on the south side of Fountain Springs Road. If the City is successful in negotiating additional parking with the shopping center, the Commission could consider restoring the red curb. C/Tamaya further stated that he would like to see the line of sight clear on at least one side of Fountain Springs Road. He requested that C/Virginkar amend his motion. VC/Leonard stated she is in favor of continuing with the Neighborhood Traffic Study review period prior to initiating any changes. However, one item has been changed by the City Council, and she indicated she would be in favor of recommending removal of the red paint on the south side only. C/Virginkar amended his motion. He stated his reason for recommending removal on both sides of Fountain Springs Road is because of the.inconvenience to the residents, particularly the residents on Rising Star Drive. DDPW/Liu responded to VC/Leonard that the red curbing is currently located on both sides of Fountain Springs Road from Diamond Bar Boulevard to Crooked Creek Drive. Chair/Istik reiterated that he would like to see the Commission support the traffic study as it was recommended to and approved by the City Council. The Commission is not supporting the Planning Commission and the Planning Department staff's recommendations. The exception is contemplated because the property owner is not following the conditions under which he agreed to operate. C/Virginkar restated his motion to recommend to the April 11, 1996 Page 10 T&T Commission City Council that the red paint be removed from the curb on the south side of Fountain Springs Drive between the location opposite Rising Star Drive westerly to Crooked Creek Drive. C/Tamaya seconded the motion. The motion was approved 4-1 with the following roll call: AYES: COMMISSIONERS: Virginkar, Tamaya, Nice, VC/Leonard NOES: COMMISSIONERS: Chair/Istik ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: None DDPW/Liu responded to Chair/Istik that he will request this item be placed on the City Council meeting agenda in May. VII. PUBLIC MEETING: (8:35 p.m.) A. Neighborhood Traffic Study Workshop #1 for the Rolling Knoll Road/Country View Drive/Quail Summit Drive area. DDPW/Liu stated that upon receiving Country View Drive residents' concern regarding the cut -through traffic they experience, the Commission's recommendation was to conduct a neighborhood traffic study in the area. This recommendation was approved by the City Council on December 15, 1995. Austin -Foust Associates, Inc., the City's engineering consulting firm, has been conducting the study. Three goals have been set for the study: 1) identify the through traffic and its relationship to the traffic problems, 2) attempt to identify the specific locations, nature and causes of the problems, and 3) develop a neighborhood traffic management plan that will resolve the problems in a systematic way that is capable of consensus approval from the residents. The critical component of achieving these goals will be the involvement of neighborhood residents and the facilitation of neighborhood consensus. Joe Foust, Austin -Foust Associates, 2020 N. Tustin Avenue, Santa Ana, stated his background. He indicated an essential ingredient to the success of the study is community involvement and input. He presented a synopsis of the 137 responses to the approximate 600 questionnaires sent to the neighborhood residents. He April 11, 1996 Page 11 T&T commission stated that his firm will continue receiving responses for the next two weeks and encouraged all citizens to participate. He indicated the traffic study area is served by four entrances and exits, two each on Diamond Bar Boulevard and Grand Avenue. Two streets are signalized and two streets are not signalized. He pointed out the restrictions during peak travel periods. He indicated some minor violation of the traffic restrictions is occurring which is typical of the five to eight percent overall traffic restriction violation rate. He stressed the importance of considering the impact of these violations in comparison to the traffic diversion. Mr. Foust stated his firm will actively seek input from the schools because the schools account for a significant amount of traffic in the area. With respect to the survey response, he indicated the residents expressed the following concerns: 75% traffic, 13% speeding, 20% cut -through traffic, 20% volume and 20% school traffic. He stated that the expression of concern for perceived "volume" and "cut - through" traffic is really an expression of concern regarding "speed" of traffic. He cited a Stanford Research study which supports this notion. He indicated that as a result of the survey, his firm will emphasize the monitoring of the speed of the traffic in the neighborhood. Mr. Foust indicated that virtually all questionnaire responses site enforcement as an issue in resolving traffic problems. However, mitigation measures will need to include solutions which will not depend on law enforcement. He indicated that traffic signals have not been a successful strategy for preservation of neighborhoods and lowering of traffic. Traffic signals can tend to draw traffic. He stated 150 of the respondents to the questionnaire requested traffic barriers and 12% of the community has indicated an interest in having speed humps. Mr. Foust stated the 24 hour traffic counts are as follows: Grand Avenue 36,550; Rolling Knoll Road 1900; Quail Summit Drive 3400; Mountain Laurel Way 2000, and Country View Drive 260. The residents indicated that 500 of the community uses Quail Summit Drive on a daily basis; 25% use Rolling Knoll Road; 25% use Mountain April 11, 1996 Page 12 T&T Commission Laurel Way, and about 2 or 3% use Country View Drive. Mr. Foust stated the residents' assessment corresponds with the traffic uses determined by firm. Mr. Foust further estimated that in accordance with an average 10 trips per day per household, 5,000 to 6,000 trips per day are generated by the residents and 600 to 1,000 trips per day are generated by the schools in the area. Mr. Foust surmised that by applying the average 10 trips per day per household, the neighborhood residents account for approximately 5,000 daily trips and the schools account for approximately 500 with a cut - through potential of approximately 2,000. It appears that signs have effectively treated the peak period cut -through traffic problems. Mr. Foust indicated that as a result of this traffic study, his firm will examine the delay at the intersection of Grand Avenue and Diamond Bar Boulevard as opposed to cutting through the neighborhood in question. he stated they will conduct a license plate survey of the schools to determine where the traffic is entering and exiting the neighborhood. Mr. Foust concluded stating the next workshop will be an identification and evaluation of the alternative mitigation measures developed through.the study. He reiterated that the initial community input portion of the study is crucial to a satisfactory conclusion. Mr. Foust responded to C/Virginkar that the numbers of residential trips through the neighborhood as opposed to the number of cut -through trips is fairly typical and may even be on the lower side of the scale (40%) with respect to neighborhoods involved in neighborhood traffic studies. In response to C/Nice the 18% cut -through figure is probably low due to the fact that previous mitigation measures were instituted as a result of a previous traffic study for the area. DDPW/Liu responded to VC/Leonard that a resident requested a crosswalk at Quail Summit Drive and Diamond Bar Boulevard. As a result, the City conducted a full April 11, 1996 Page 13 T&T CommissiOA scale traffic signal study for Quail Summit Drive at Diamond Bar Boulevard and for Montefino Avenue at Grand Avenue. DDPW/Liu responded to C/Virginkar that the study determined there was not sufficient justification for the signal at Quail Summit Drive. However, a signal was approved for Montefino Avenue at Grand Avenue. Because of the alignment of the driveway into Montefino Center at Quail Summit Drive, a traffic signal installation was not feasible. Mr. Foust stated that there would be a significant civil engineering consideration if a signal was installed at the Quail Summit Drive and Diamond Bar Boulevard location. The installation would require a reconstruction of the driveway and possible parking lot recirculation at the Montefino Center opposite Quail Summit Drive. As the driveway exists, the left turns would be in conflict. VC/Leonard recalled that the Commission voted not to recommend the installation of a crosswalk at Quail Summit Drive and Diamond Bar Boulevard because a crosswalk gives the user a false sense of security. Jerry Hamilton, 1429 Copper Mountain Drive, stated he feels sorry for his neighbors on Rolling Knoll Road. He reminded the Commission that eight years ago a study of his neighborhood revealed that the installation of traffic barriers would significantly impede emergency vehicle response time. He indicated that a fire in the area might result in traffic gridlock. He further stated that the previous study revealed that the problem of speeding primarily caused by the neighborhood residents. The traffic flow problem is a citywide problem and, in his opinion, another outlet highway is needed to divert the traffic away from the city. Don Lemly, 1387 Rolling Knoll Road, stated he and his wife initiated the previous Neighborhood Traffic Study. He indicated he believes that the "No Right Turn" and "No Left Turn" signs have significantly mitigated the cut -through traffic in his neighborhood. He estimated that the speeding has increased and whether it is an internal or external problem is immaterial. He asked April 11, 1996 Page 14 T&T Commission that the consultant and the Commission address the traffic volume and the speeding issue. Mr. Foust responded to Mr. Lemly that his firm will be conducting a license plate survey of entering and exiting traffic. If cut -through traffic is coming up Quail Summit Drive and making a left on Winterwood Lane or Rolling Knoll Road, and then making a left turn onto Grand Avenue and a right turn onto Diamond Bar Boulevard to continue, this will be uncovered by the study. Mr. Foust responded to Chair/Istik that the survey will determine whether the vehicles are from the neighborhood. However, if the vehicles are from outside the area, the survey may not be able to determine the ultimate destination. Wanda Tanaka, 23805 Country View Drive, stated that in 1993 she was involved in the cut -through traffic study in the tract. In August, 1995, the Country View Drive residents again approached the Traffic and Transportation Commission because of the speeding problem. Country View Drive is like a straight-away. When Grand Avenue traffic backs up, the traffic uses the neighborhood as a cut -through to an even greater degree. She referred to the petition with 79 signatures which was previously presented to the Commission in October, 1995. She indicated that many residents who are present at tonight's meeting are opposed to the cul-de-sacing of Country View Drive. She stated the main reason that the residents wrote to the Commission is because Grand Avenue is like a backyard and they wanted to stop the traffic from coming through,their front yard. She indicated that a cul-de-sac may not be the answer and the residents are willing to compromise. She referred the Commission to the increased noise level as a result of the increased traffic on Grand Avenue and again requested consideration of a block wall to mitigate the noise and pollution. Hubert Wilson, 23649 Country View Drive, requested that Mr. Foust use the correct base line numbers for his study. In his opinion, the numbers revealed by the response to the survey will not be valid. He suggested that the study should begin by researching the history April 11, 1996 Page 15 TAT Commission of the opening of Grand Avenue to Chino Hills and use those numbers as a base line to see the impacts that Diamond Bar is now experiencing. He stated that current problems of traffic flow in the area precipitated from the buildout in the City of Chino Hills. He referred the Commission to the Environmental Impact Study which identified that these problems would occur. He indicated that no mitigation measures are offered in the document. He stated that in order to solve the city's traffic problems, it is his belief that the City of Diamond Bar must enter into discussions with Chino Hills to resolve the matter by reopening the document and providing some mitigation measures which will provide some relief for the citizens of Diamond Bar from the impacts of buildout in the City of Chino Hills. He estimated that the problem will only get worse because of the projected buildout in Chino Hills. He referred the Commission to the noise levels in the neighborhood as a result of the increased traffic on Grand Avenue. He asked that the Commission and the consultant not let the Stanford University study lead the Neighborhood Traffic Study to false conclusions. Mr. Wilson pointed out that a number of collisions have occurred at the intersection of Rolling Knoll Road and Grand Avenue. He suggested that right turns from Rolling Knoll Road onto Grand Avenue should be prohibited because of the reduced line of sight northerly on Grand Avenue. Craig Clute, 21217 Fountain Springs Road, stated the survey response list numbers are similar to those revealed by his Neighborhood Traffic Study. He indicated the numbers for his tract are much higher than the numbers for the Quail Summit Drive/Rolling Knoll Road/Country View Drive area. He further stated that, in his opinion, 260 vehicles per day does not warrant a cul-de-sacing. He questioned the to trips per day per household figure. He pointed out that the vehicle license plate study is not invasive. He cautioned that sound level studies are very involved and the issues are addressed in the City's General Plan. He stated he will be following this Neighborhood Traffic Study to see how it compares with his Neighborhood Traffic Study and the recommended mitigation measures. He cautioned the residents to be aware that mitigation measures can easily be taken away after they are initiated. April 11, 1996 Page 16 T&T commission Frank Yegge, 23713 Country View Drive, was unable to attend tonight's meeting. He sent a message to the Commission that he is opposed to any obstruction at the east end of Country View Drive and that he is in favor of a sound wall on Grand Avenue in the residential section between Diamond Bar Boulevard and Rolling Knoll Road. Chair/Istik stated that the Traffic and Transportation Commission makes recommendations to the City Council. Some or all of the recommendations may or may not be adopted by the City Council. He recommended the residents follow the process to the City Council and attend their public meetings. Mr. Foust stated he will suggest potential mitigation measures and success and failure stories about the potential mitigation measures at the next meeting. In addition, he will indicate the realistic expectations of suggested mitigation measures and what might be at risk for the city and for the neighborhood if the mitigation measures are initiated. Mr. Foust responded to Chair/Istik that the primary issue of concern to the residents are speeding and cut -through traffic. VC/Leonard requested staff provide written information regarding the Four Corners/Tonner Canyon Road issue for review by the Commission as an alternative bypass for the Chino Hills residents. She suggested that Mr. Foust contact Dr. Carolyn Haugen, principal of Quail Summit Elementary School to assist with the study. DDPW/Liu responded to VC/Leonard that the HOV lanes will be extended from Lambert Road in Orange County to the SR 60. He indicated he will provide the Commission with a Cal -Trans construction schedule as soon as it is available. He stated the HOV lane construction will begin shortly on the SR 60. Chair/Istik stated that when another road is built it does not solve the traffic problem because the area around the road develops and it eventually leads to an extension of another residential neighborhood. Therefore, the impacts to the other streets are not improved by the building of another road. He suggested April 11, 1996 Page 17 T&T Commission that if Chino Hills needs another access to the SR 57, they could build a road through Carbon Canyon or Soquel Canyon. DDPW/Liu stated the second Neighborhood Traffic Study workshop is scheduled for May 9, 1996. Notices will be mailed to the property owners and residents. The public workshop ended at 9:55 p.m. VII. NEW BUSINESS: A. Audible Pedestrian Signals at the intersections of Pathfinder Road and Brea Canyon Road, and Fountain springs Road and Diamond Bar Boulevard. AA/Aberra stated the City was contact by a resident who is hearing impaired requesting the installation of audible pedestrian devices at traffic signals. Installation of an audible pedestrian device will cost approximately $3,000 per intersection. She indicated that Transportation Development Management (TDA) Article 3 (SB 821) monies could be utilized for funding the project. She referred the Commission to the advantages and disadvantages of these devices. She pointed out that there is no guarantee that vehicles are clear of the intersection when the device indicates it is clear for the pedestrian to cross. Staff recommends that the Traffic and Transportation Commission request staff to conduct an engineering study for the installation of audible pedestrian signals at the intersections of Brea Canyon Road/Pathfinder Road and Fountain Springs Road/Diamond Bar Boulevard to determine whether these intersections are warranted based upon the Cal -Trans conditions. C/Tamaya made a motion, seconded by C/Nice to approve staff's recommendation. Without objections, the motion was so ordered. B. Cul-de-sacing Sunset Crossing Road from SR 57 off - ramp to the westerly City limit. Chair/Istik requested this item be agendized for May 9. He asked that staff provide a recommendation for the narrowing of Sunset Crossing Road to two lanes instead of the current four lanes. He requested the item be April 11, 1996 Page 18 T&T commission voted upon by the Traffic and Transportation Commission as a recommendation to the City Council. C/Tamaya made a motion, seconded by VC/Leonard to adopt Chair/Istik's recommendation. Without objections, the motion was so ordered. VIII. STATUS OF PREVIOUS ACTION ITEMS: DDPW/Liu stated with respect to the Calvary Chapel traffic issue, the manual traffic signal control has been installed at the intersection of Grand Avenue and Golden Springs Drive. The manual control has been utilized by the Sheriff's Department since Easter weekend. City staff and the Sheriff's Department met with Calvary Chapel and Calvary Chapel has agreed to and implemented an on-site circulation plan. The Sheriff's Department will be monitoring the plan to determine its effectiveness. Chair/Istik stated that if the monitoring plan does not work, he would like for the City to begin dialogue about the required access to the existing signal opposite the condominium units on Grand Avenue. DDPW/Liu stated the City has installed four-way stop signs at two locations: Fountain Springs Road at Castle Rock Road, and Cold Springs Lane at Castle Rock Road. Multi -way stop signs studies have been completed for two additional locations as a result of the recommendations of the Neighborhood Traffic Study. They are Fountain Springs Road at Brea Canyon Road and Fountain Springs Road at Sunbright Drive. Fountain Springs Road at Brea Canyon Road is warranted for a three-way stop. Fountain Springs Road at Sunbright Drive is not warranted for stop signs. These items will be presented to City Council on April 16. DDPW/Liu responded to Mr. Clute that he will check on whether center line double yellow striping was proposed as part of Plan I on Cold Springs Lane between Diamond Bar Boulevard and Castle Road. April 11, 1996 Page 19 T&T Commission IX. ITEMS FROM COMMISSIONERS: C/Tamaya stated he has received a concern from a citizen regarding the synchronization of the left turn signal on Grand Avenue at Summitridge Drive. DDPW/Liu responded that the signal timing was off and has subsequently been repaired. However, the pavement is to be removed at that location on April 22 and at that time, the traffic loops will be inoperative. The signal will be placed on recall for the duration of the construction (approximately two hours). The signal timing will be coordinated upon completion of the construction. VC/Leonard stated she experienced the same problem just last evening. The situation is creating significant traffic backup. DDPW/Liu responded to C/Nice that if the double yellow center line striping on Harmony Hill Drive was in the center of the street, parking would have to be eliminated on both sides of the street. Because the residents indicated they did not wish red curbing in front of their homes, the striping was offset toward the inner curve with red curbing to provide adequate traffic flow and avoid red curbing on the outer curve which is the residential side of the street. C/Nice stated that if the vehicles follow the current striping they would collide with parked vehicles on the curve on the upper portion of Harmony Hill Drive. DDPW/Liu indicated he will review the situation and report back to the Commission. X. ITEMS FROM STAFF: A. Monthly Traffic Enforcement Update: March, 1996. Sgt Rawlings reported no fatal accidents in March, 13 injury accidents, 41 property damage only collisions, 360 radar citations, 505 hazardous citations, 70 non- hazardous citations and 74 parking violations. The enforcement index was 38.9% for March. April 11, 1996 Page 20 T&T Commission C. Future Agenda Items. 1) Speed hump policy discussion 2) Street striping policy discussion 3) School traffic discussion XI. INFORMATIONAL ITEMS - None XI. ADJOURNMENT VC/Leonard made a motion, seconded by C/Nice to adjourned the meeting at 10:15 p.m. There being no objections, the motion was so ordered. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: /s/ Jack Istik Jack Istik Chairman ciTY or DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive, Diamond Bar MARCH 28, 1996 CALL TO ORDER Community Services Director Rose called the meeting to order at 7:09 p.m. ADMINISTRATION OF OATH OF OFFICE BY CITY CLERK, LYNDA BURGESS PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner Medina. ROLL CALL Present: Commissioners Finnerty, Law, Medina, O'Connor, and Tye. Staff: Community Services Director Bob Rose; Recreation Supervisor Chris Emeterio; Recreation Supervisor Wendy Bowman; Community Services Manager, Ted Owens Absent: None 1. Reorganization of the Parks and Recreation Commission a. Election of Chairman - C/O'Connor nominated C/Tye for Chairman, C/Medina seconded the nomination C/Finnerty moved to close the nominations for Chairman, seconded by C/Law. Motion to close nominations carried unanimously, 5-0. Vote for C/Tye as Chairman, was unanimous, 5-0. b. Election of Vice Chairman - C/Law nominated C/Finnerty for Vice Chairman. Motion seconded by C/Medina C/Law moved to close the nominations, motion seconded by C/O'Connor. Motion to close nominations carried unanimously 5-0. Vote for C/Finnerty as Vice Chairman was unanimous, 5-0. MATTERS FROM THE AUDIENCE None March 28, 1996 Page 2 1Parks & Recreation Commission CONSENT CALENDAR 2. Minutes of January 25, 1996 Regular Meeting - VC/Finnerty requested a word revision on page 9, paragraph 2, from "... the property will revert..." to "the property could revert... VC/Finnerty moved to approve the Minutes of January 25, 1996 as corrected, seconded by C/Medina. Motion carried 3-0, with C/O'Connor and C/Law abstaining. 3. Minutes of February uRegular ting - VC/Finnerty mo ved to approve the Minutes of February 22, 1996,seonded by C/TyeMotion carried 3-0, with C/O'Connor and C/Law abstaining. 4. Transmittal of up -dated Commissioner's Handbook - Accepted by Commission. OLD BUSINESS 5. Request from the City Council to Re -Consider the Addition of High School Students as non-voting members of the Parks and Recreation Commission - CSD/Rose reported that on January 25, 1996 the Parks and Recreation Commission discussed this issue and at that time the Commission recommended that any high school students interested in becoming involved with the Commission, would be a part of an on-going sub- committee. Because of the appointment of new Commissioners, the City Council has requested that each Commission review this issue again. C/Medina stated that he is not against the students being involved, however asked if these students will be involved with the other Commissions. C/Law stated that he is in favor of the students becoming more involved with our City government. VC/Finnerty stated that students do not have the power to vote in elections, however they need to participate in the governmental process if they are going to make a difference when they become adults. C/O'Connor asked if there was a limit to the number of people that can be on the proposed sub -committee, and not limit it to high school students. VC/Finnerty stated that the recommendation by the City Council is specifically for the high school level. CH/Tye stated that we need to have input from everyone in the community including the high school students. He urged the City Council to include March 28, 1996 Page 6 Parks & Recreation Commission YOUTH BASKETBALL This program is for boys and girls 4-8 years old. There are two divisions; 4 and 5 year olds and 6 through 8 year olds. The goals for the program were 160 participants (60/4 and 5 year olds; 100/6-8 year olds), and $8,800 in revenue. There are presently 170 children registered, generating $9,350. The final day was Saturday, March 16. All players received a participant trophy and the coaches were recognized with Volunteer Coach Plaques and thanked for their support. The 1996 City -Wide Youth Track and Field Meet was held at the Diamond Bar High School track facilities on Saturday, March 16. The event was deemed a tremendous success by the participants, coaches, and staff. Participants included boys and girls born from 1981-1989. For. a $5 fee, runners could enter any two events plus a relay. The majority of the youth that participated are from local elementary and middle schools. A total of 350 boys and girls participated, generating $1,750 in revenue. Last year approximately 250 children competed in the meet. ADULT SPORTS The Spring Adult Basketball and Softball Leagues are set to begin in April. The participant and revenue goals for Adult Basketball is 48 teams and $20,640 in revenue. To date, there have been 37 teams and $16,050 in revenue for the contract year. The contract year is May 1, 1995 - April 30, 1996. With one more league left to be implemented prior to the end of the contract (set to begin in April 1996), the revenue and team participation goals will be met and probably exceeded. Staff is preparing for the next Adult Softball League that will begin in April. The goal of the program is to serve 72 teams and to generate $28,080 in revenue. The team goal for the next league is to register 18 teams. To date, there have been 44 teams registered for the present contract year generating $16,517 in revenue. ADULT EXCURSIONS The Whale Watching trip was March 2. There were 35 people registered, generating $1,115 in revenue. On March 16, 38 participants traveled to the Orchid Show in Santa Barbara. This activity produced $1,026 in revenue. The goal for the contract year is to serve 504 participants and generate $25,200 in revenue. To date, there have been 500 participants registered generating $24,577 in revenue. There is one more excursion set for April and this will conclude the excursions for the contract year. March 28, 1996 Page 7 Parks & Recreation Commission CONTRACT CLASSES Popular classes in the Winter that will again be offered in the Spring are Bugs and Other Buddies, Story Time and Baby sitting Isn't Child's Play. Kindermusik Beginnings is a new class for children 18 months - 3 years. There has been a great demand expressed for classes to serve this age group in the past few months. The goal for the contract year is to serve 4,300 participants while generating $130,000. There are approximately six weeks left in the contract and staff believes that the above goals will be met. To date, approximately 4,000 customers have been served generating $115,593 in revenue. 7TH ANNIVERSARY CELEBRATION Staff is continuing to prepare for the City's 7th Anniversary Celebration which will be held on Sunday, April 14, at Peterson Park from 1:00 p.m. to 5:00 p.m. Staff is planning to include many diverse groups as participants in this event. Last year an estimated 1,200 people attended the Anniversary Celebration. Some of the planned activities include a one pitch softball tournament, children's game booths, children's fun zone, moon bounce, petting zoo, pony rides, and face painting. Diamond Bar High School's Percussion Ensemble is set to perform at the event along with various dance groups, singers and other forms of entertainment. "Sounds of Diamond Bar" is the theme for this event. C/Medina requested that certificates be presented to all individuals providing entertainment at the Anniversary Celebration. CSD/Rose reported that the City Council will support the issuing of certificates to all those who provide entertainment. SUMMER DAY CAMP RS/Emeterio announced that the Summer Day Camp is expected to be in great demand this Summer. He reported that the facilities at Sycamore Canyon Park will probably not be able to accommodate all the children who are expected to enroll in this program. ANNOUNCEMENTS C/Medina welcomed the new members to the Commission. C/O'Connor stated that she is happy to be a part of the Commission. VC/Finnerty also welcomed the new members to the Commission. March 28, 1996 Page 8 Parks & Recreation Commission CH/Tye welcomed the new and past members to the Commission. He also thanked the Commission for electing him as Chairman. He asked for status on 1) Larkstone Park and 2) Ms. Martinez's fence at Maple Hill Park. CSD/Rose stated that the City Manager had a meeting with Dr. Ronald Hockwalt at the Walunt Unified School District and a promise was made to us that they would get back to us. He indicated that he will ask for further details and report back to the Commission at the next meeting. With regard to Ms. Martinez's fence, she has been contacted with regard to extending the fence. Other residents have complained of the fence being too low and they have also asked for the extension of the fence. This item will be presented as a budget item for the 1996/97 fiscal year. CH/Tye requested that the Commission recognize Mr. Joe Ruzicka and Mr. Michael Goldenberg for their years of service to the Community as Parks & Recreation Commissioners. CSD/Rose stated that the City will provide a Parks & Recreation Commission Commendation to Mr. Ruzicka and Mr. Goldenberg that will be signed by the new Chairman and Vice Chairman. C/Law suggested that the City present each of them with a City Tile. CSD/Rose advised that the City Council has already presented a City Tile to both Mr. Ruzicka and Mr. Goldenberg. C/Law discussed the new Civic Center and the locations that should be considered. CSD/Rose announced that new business cards will be given to all Commissioners. ADJOURNMENT C/Law moved to adjourn the meeting at 8:37p.m., motion seconded by VC/Finnerty. Motion passed 5-0. Respectfully submitted, /s/ Bob Rose Bob Rose, Secretary Attest: / Rt -PVP S TP Steve Tye, Chairman CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive APRIL 25, 1996 CALL TO ORDER Chairman Tye called the meeting to order at 7:15 p.m. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner O'Connor. ROLL CALL Present: Chairman Tye, Vice Chairman Finnerty, Commissioners Law, Medina, O'Connor Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE There were no matters from the audience at this meeting. CALENDAR OF EVENTS May 11, 1996 - Stateline Turnaround Trip (21 years and over) May 19, 1996 - Museum of Tolerance Trip (Seniors) May 22-23, 1996 - Stateline Sleep -Over (Seniors) May 23, 1996 - Parks and Recreation Commission Meeting - 7p.m., A.Q.M.D. Board Hearing Room CONSENT CALENDAR 1. Approval of Minutes of March 28, 1996 Regular Meeting April 25, 1996 Page 2 Parks & Recreation Commission C/Medina requested that paragraph 3 under Old Business 5. be corrected to read: "C/Law stated that he is in favor of the students becoming more involved with our City government. VC/O'Connor requested that the spelling of the last word in the first sentence of paragraph 6, Page 3, be corrected to "proposing". C/Finnerty requested that the first sentence of the first paragraph on Page 8 be corrected to read as follows: "CSD/Rose stated that the City Manager had a meeting with Dr. Ronald Hockwalt etc..." C/O'Connor made a motion, seconded by C/Medina to approve the minutes as corrected. The motion was approved 5-0. C/Medina requested that the April 25 minutes reflect that he has requested that the City of Diamond Bar issue 7th Anniversary Certificates of Appreciation to all individuals that participated in the celebration. In addition, he requested that Certificates of Appreciation be sent to Green Bay Bakery and Burger King acknowledging their donations to the celebration. 2. Transmittal of Resolution 96-28 (Standards of Operations) CH/Tye requested to know why the Commission has received copies of this resolution. CSD/Rose referred CH/Tye to Paragraph C, Page 6 which includes "appointed officials" of the City Council. The Resolution was adopted at the April City Council meeting and is being forwarded for inclusion in the Parks and Recreation Commission Handbook. No additional action is required. OLD BUSINESS 3. 1996 Summer Concerts in the Park Series - Tentative schedule of bands. CSD/Rose referred the Commissioners to the tentative band schedule. He stated that the community group that was interested in performing "From Sea to Shining Sea" has withdrawn their offer for the 1996 series. Nine concerts are tentatively scheduled from June 26 through August 21. CSD/Rose responded to C/Law that his suggestions for performing groups had April 25, 1996 Page 3 Parks & Recreation Commission been researched. CSD/Rose responded to C/Medina that, all things being equal, the city would give preference to local groups. CSD/Rose responded to C/O'Connor that the leader of Rock -A -biles lives in Diamond Bar. Responding to CH/Tye, CSD/Rose stated there are two back-up bands available in the event that any scheduled performer cancels. CH/Tye stated for the record that Marilyn McOwen's statement "as weeks and months pass with not the city approval" implies that the city failed to act. In fact, clear direction was given to the community group and the group failed to meet any of the criteria set forth by the city. 4. Pantera Park Update. CSD/Rose stated that Pantera Park is the city's number one priority project. The construction documents for the park were due from the architect on April 24. Nearly all of the documents have been received. The irrigation plan and the architecture plan for the activity room are yet to be completed. The final documents are due to be received by the city on or before Wednesday, May 1. Once the construction documents are received, they will go through the plan check process which is proposed to be completed by the end of June. He outlined the plan check process which involves several governmental entities. Upon completion of plan check, the project will be forwarded to City Council and the project will be let for bid. The city is currently soliciting proposals from potential project managers. The project manager will supervise the building of the park. In addition, the city is soliciting proposals from potential on-site inspectors. The on-site inspector will report to the project manager. The city proposes to break ground in August. CSD/Rose responded to C/Law that the due to concerns regarding adequate parking, the original concept of a 7500 square foot meeting area was reduced by the Planning Commission to a 1000 square foot area for small group meetings. CSD/Rose responded to C/O'Connor that the maximum occupancy of a 1000 April 25, 1996 Page 4 Parks & Recreation Commission square foot meeting area is approximately 66 for dining purposes and 140 for sit down auditorium style seating. Responding to C/Law, CSD/Rose stated there are approximately six (6) handicap parking spaces at the upper location next to the building and additional handicap parking spaces at the park entrance. There are approximately 160 parking spaces allocated for the park. C/Law recommended that the city consider increasing the number of handicapped parking spaces at the site. CH/Tye responded to C/Law that the Parks and Recreation Commission recommended a 7,500 square foot community center. The Planning Commission revised the recommendation which was forwarded to and approved by the City Council. C/Law referred the Commission to the Americans with Disabilities Act of 1991 which recommends one handicapped parking spaces per 29 parking spaces. CH/Tye recommended that C/Law take his recommendation for additional handicap parking spaces for Pantera Park to the City Council. CSD/Rose responded to CH/Tye that if construction begins in August he anticipates a completion date of June, 1997. NEW BUSINESS There was no new business at this meeting. INFORMATIONAL ITEMS 5. Recreation Update. YOUTH BASEBALL CSS/Bowman stated that walk-in registration for Youth Baseball will be held at Sycamore Canyon Park on Saturday, May 4 from 9:00 a.m. to April 25, 1996 Page 5 Parks & Recreation Commission 12:00 noon for Diamond Bar residents. Open registration will be from 12:00 noon to 3:00 p.m. Youth Baseball flyers have been sent out to the schools. CSS/Bowman indicated that the City -Wide Youth track and Field Meet was held at Diamond Bar High School on Saturday, March 16. A total of 350 boys and girls competed with 180 qualified competitors advancing to the S.G.V.M.A.A. meet at Azusa Pacific College on May 11. The qualifiers from that meet will move on to the S.C.M.A.F. meet at Long Beach Community College. IM011111611'•:. Registration is progressing for adult softball and basketball leagues. Both leagues are scheduled to begin on April 28. The softball league has been postponed for one week in an attempt to obtain additional teams. [012111 i— CSS/Bowman stated that Spring class registration is underway. Kindermusik for children ages 18 months to three years is a new class and is at full capacity. Other popular and near full capacity classes are Mommy and Me Dance, Drawing and Cartooning, Youth Bumper Bowling, Golf, Karate, and Tea for Two. CSS/Bowman further stated that the goal for the contract year was to generate $130,000 in revenue with participation targeted at 4,300. To date, $127,000 in revenue has been generated with Spring registration still in progress. The goal should be reached by the end of the Spring session. ADULT EXCURSIONS The Ramona Pageant trip is scheduled for Saturday, April 20 with lunch in Hemet at the Anchor restaurant. To date, 24 participants have registered generating revenue of $960 for this event. Total revenue generated for the contract year is $25,543. -suoipunj aoivas aoj pasn aq lgSlw sa!l!IPpJ agl mog auiwaalap 01 aauMo 041 41!M laaw 01 Su!ll!m aq pinom ay palea!pu! OH •Su!imo8 41noA sl! aoj sauel aajl jep sasn Alluaama lq!a aql -suoipunj paaosuods ,(4!a ao} pasn aie sail!I!aej alen!ad uagM pamsui Ieuo!l!ppe up se AI!a a41 Suiweu jaumo /,4jadoid alenlid agl woaj luawasiopua aaueinsul jo alea!jlliaD a saa!nbai MP agl 1pgl aA1/H: of papuodsaa asOS/GSA -sdnojS s,uazilla aoivas ao} swooi Sullaaw ay jo asn ayl paja}jo seq saupi aajl ileo }o aauMo aqJ leyl palms euipayN/' -s!seq Suilaaw -ol-Suilaaw a uo paSpalmoulae aq pinom aauasge ay Je41 aA-UHD of papuodsaa asos/aSD -aauasge pasnaxa up wiq IMS uo!ss!wwOD aql Je41 palsanbaa OH -syluow inoj of aajgl Alalewixoidde aoj uoissiwwoD uoileaJaa-8 pup sjaed ayl wo.y luasge aq ll!m aq palels mel/J S1N3W3JNnONNV -weiSoid ay puedxa of al!i pinom }bels palels aqS •Jal!eal lRd uoAue' aaoweaAS aql le }bels uoileaaaaa 941 ql!m aaeds saaegs weiSoid aql se suoilellwil aaeds of anp slued!ailied ot7 of pallwil si weiSoid aelndod sigl aoj uoileilsiSall • 1 AEW }o )aam ayl sloogas aql of palnq!alsip aq II!M sia/%ij pup ssaiSoid ui si weiSoid sigl joj Suilaliew pup Ailailgnd ayl *)aam aql Suiinp suoisfn:)xa aalaogs pup laaM gaea uoisinaxa aofew auo aoj Al!unlioddo aql aneq ll!m uajpllq' -jawwns puoaas aql joj palels si dwra step aelndod Aaan aql paleaipui uewm08/SSD dWV AVO -uoildwnsuoa a!Ignd aoj sglooq uoilewiojui pup poo;'s)jeaa peq sdno.iS l!joid-uou snoiaen -aaaladdnd pup ueiaiSew Suiwaojaad a se Ilam se 'aaunoq uoow pup sapp Auod 'ooz Suiaad a !uajpl!ga aql aoj Suioogel pup Suiluied aaej'saweS'sjjpaa pup slip 4i!m}bels Aq do las sem auoz unj V -sdnoiS leaol snouen woJ} luawu!plJalua Mil ai3!aaal gllm pall!; sem Aep aql 'Juana agl jo Aep aql uo lioddns iiagJ aoj siauoissiwwoa ayl paluegl aqS 'Juana s141 Jo Su!Spls pup Su!uueld aql u! aauep!nS pup dlaq iiagl aoj jjels aql jo jlegaq uo aa:alwwoagns agl paluegl uewmo8/SSD AHVSH3AINNV HINTANH uoissiwwoD uo!lpWaa-8 79 sMaed 9 aSed 9661 'SZ I!jdd April 25, 1996 Page 7 Parks & Recreation Commission CSD/Rose responded to CJO'Connor that the city is pursuing two courses of action to acquire additional space for Day Camp use. He indicated the Los Angeles County Sheriff's Department is negotiating with the Country Hills Towne Center management for a possible Community Services Offices space. The discussion includes the possibility of including a recreation office at the location. Alternatively, a request for a second portable building has been included in the proposed budget for Parks and Recreation. The unit will be located at Sycamore Canyon Park. CSS/Bowman responded to C/O'Connor that the ratio of Day Camp staff to the number of students is 10:1 which is the same as the ratio for other public and private facilities. C/O'Connor thanked staff for a well run 7th Anniversary party. CSD/Rose responded to C/O'Connor that other subcommittees for the Parks and Recreation Department are formed on an as needed basis. VC/Finnerty asked if there has been any progress toward providing dances for mentally challenged residents. CSD Rose referred the question to CSS/Bowman. CSS/Bowman stated that she would look into the status of this request.. CH/Tye thanked the Commissioners and the staff for their participation in the 7th Anniversary party. CH/Tye stated that May is Older Americans month. He indicated the following opportunities for participation in city functions including "Friends of the Library" book Sale on May 18. CH/Tye stated, for the record, that he is in possession of the coveted bomber jacket which he wore today in the 95 degree heat. CH/Tye requested that the entire back of the Peterson Park sign be cleaned in lieu of only the portion covered by graffiti. CSD/Rose responded that the chemical pressure wash tends to create an abrasion on the material being cleaned. CH/Tye stated he would prefer to have the entire sign painted for aesthetics. CH/Tye requested a parks tour and update for the Commission. April 25, 1996 Page 8 Parks & Recreation Commission ADJOURNMENT GLaw made a motion, seconded by VC/Finnerty to adjourn the meeting at 8:30 p.m. The motion was approved 5-0. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest: s/ StPvn Ty Steve Tye Chairman CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Councilmember Werner and Councilmember Herrera FROM: Linda G. Magnuson y -Ac counting Manager SUBJECT: Voucher Register, June 4, 1996 DATE: May 30, 1996 Attached is the Voucher Register dated June 4, 1996. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated June 4, 1996 has been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: 001 General Fund $590,899.95 010 Library Services Fund 327.48 112 Prop A Fund -Transit 39,877.47 115 Ind Waste Mgmt Fund 5,545.08 118 Air Quality Fund 2,352.09 125 CDBG Fund 2,509.75 138 LLAD #38 Fund 2,826.27 139 LLAD #39 Fund 7,235.31 141 LLAD #41 Fund 505.82 250 CIP Fund 67,001.09 TOTAL ALL FUNDS $719,080.31 APPROVED BY: 14"� -ATIAA"k�� Linda G. Ma son Accounting Manager Terrence L. Belanger City Manager Carol A. Herrera Councilmember #�* Citof RUN TIME: 07:16 05/':',0/96 C y 11 C 'r i E nam � n E t i or,d Ear S T E R DUE THRL'.............0 , 04 VENDOR NAME VENDOR ID. PREPAID ACCOUNT PRCJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE IN;:D'CE DES,R'IFTION AMGUNT DAT; CHEC}'_. -------------------------------------------------------------------------------------- AT & T *001-4090-2125 Accurate Landscape *001-4319-410 *001-4313-22,10 *001-4:;::8-2210 *001 -4322 -'MO *001-4311-2210 *001-4316-2210 *001-4311-5300 *001-4313-5.00 *001-4316-5300 *001-4319-5300 *001-4322-5300 *001-42325-5300 *001-4328-5300 *001-4331-5300 *001-431:=-2210 Accurate Landscape #139 -453'? -2210 *1:39-4539-5500 *001-43:31-2210 *001-4095-2353 AT&T 1 60604B Accurate 2 60604B 03/3458 2 60604B 05/3458 2 60604B 04/3458 2 60604B 08/3458 2 60604B 07/3458 2 60604B 01/3458 2 606048 01/.3143 2 60604B 02/31,43 2 606048 03,'M31 2 60604B 04/3143 2 606048 05/3143 2 606048 06/3143 2 60604E 07/3143 60604B 08/3143 4 606048 05/345£ Accurate 2 60604B 01 /:358 9 606048 01/3 76 2 6A604B 01/4027 2 606C,4B 01/4216 All City Management All City *001-4411-`531 6 60604B 01/3384 Area D Emergency Svcs. Areal) 466 1-4440-2315 1 60604B Austin Faust Assoc Inc. AustinFaus *001-4553-52"; 2 60604E 01/3792 05/29 06:104 05/29 06/04 42%12 05/29 06/04 42613 05/29 06/04 42614 05%29 06/04 42615 05/29 06/04 42616 05/29 06/04 42617 05,/29 06/04 42758 05/29 06/04 4277,,8 05/2? 06/04 42758 05%29 06/04 42758 05/29 06/04 42758 05121 06/04 42758 05/29 06/04 42756 05/23 06/04 42753 05/29 06/04 4291E 05/29 06/04 4253.:; 06/29 06/04 42723 05/29 06/04 42914 05/29 06/04 42915 05/29 06/14 1189 05/29 06/04 D969708 05/29 06/04 8742 Starter1ine-PhneS4cs TOTAL DUE VENDOR --------) Add.'I Apr Maint-Peterson Add'1 Apr "faint -Heritage Maint-5ummitrdge-Apr Add'1 Apr Maint-RonReagan Add'1 Apr Maint-P.Grow 4dd'1 Apr Maint-MapleHill Maint-Paul Grow Park -Apr Maint-Heritage Park -Apr Maint-Maple Hill -Apr Maint-Peterson Park -Apr Maint-Ron Reagan -Apr Maint-Starshine Prk-Apr Maint-Summitridge-Apr Maint-Sycamore Cyn -Apr Add`1 Apr Maint-Heritage TOTAL DLE VENDOR --------) Add'l Maint Dist #39 Maint-Dist *39 -May JuniprPIntg-SycCynFrk Add'1Labor-AnnvCeleb TOTAL DUE VENDOR -------- Crssg Grd Svcs -4/218-5/11 TOTAL DUE VENDOR --------) Annual Membership -96/97 TOTAL DUE VENDOR --------) CtryView?rfc5tudy-Apr TOTAL DUE VENDOR --------) 15.43 15.43 ao,71 37.51 38.9'2 64.76 13.06 29.43 1,100.00 750.00 900.00 1,200.00 1,000.00 500.00 1,500.00 1,600.00 65.00 8,898.39 51.98 6,090.00 217.50 400.00 6 759.4= 2,960.00 2,960.00 2,683.60 2,683.t.0, 3,110. oo ,,110.00 f;UNTIME:07:1, ;�,_; ;;,<, 4** Cit y of Di amC"r_ Bar 4 * 4 ti'. VOUCHER REu IS TER 'AGE 2 DUE THRU.............tkiU4;'__ VENDOR NAME VENDOR ID. PREPAID + ACCT PRW.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESKRIPTION AMOUNT DATE C;EC'-: -------------------------------------------------T-------------------------- Bhatti, Muhammed BhattiM *001-:3223 1 606048 Bryan A. Stirrat & Assc BryanStirr ¢001-4551-5223 3 60604E Burke, Williams, Sorenson BurkeWill +001-4020-4021 2 606048 01/4164 Butzlaff, Troy ButzlaffT 1001-4030-2330 1 606.04A CAAP CARP ¢001-2300-1002 1 60604E CALED CALED +001-4090-2315 1 606048 Carol Dennis CarolDenni *001-4553-400 2 60604C 02/3121 *001-4210-4000 4 606040 01/3121 *f;.01-4210-4000 2 60604C 01/3121 Carrigan Enterprises Carrigan *0011-409,;-2140 2 60604B 01/4309 Carrot Top Industries Carrot Top 4001-4350-1200 2 6fX04B 01/4314 05/29 06/04 Refund-PrkCite4DB0274 108.00 TOTAL DUE VENDOR --------) 108.00 05/29 06/04 97694 Plan Check Svcs-Rdgline 53.63, TOTAL DUE VENDOR --------) 53.6.3 05%2'9 06/04 Spec Legl Svcs -MRF -Mar 1,403.14 TOTAL U VENDOR --------) 1,403.14 05/29 06/04 Reimb3CMA/CAPIDConf-5/1-3 216.49 06/04/96 000(4130)84 TOTAL PREPAID AMOUNT ----) 216.49 TOTAL DUE VENDOR --------) 0.00 f)5/29 06/04 025733 Refund-Depst-HrtgPrk.Ctr 2u!).00 TOTAL DUE VENDOR --------) 200.00 05/2'9 06/04 Annual Mmbrship Dues 425.x)0 TOTAL DUE VENDOR --------) 425'.00 05/29 06;04 Mnts-PubWks-4/11-5/9 8:40,01) 05/29 06/04 ADR9503 Mnts-ADRCoavlp-4/22-5/13 90.00 05/'29 06/04 PC9602 Mnts-ComDvlp-4/8,22:'-5/13 380.00 TOTAL DUE VENDOR --------) ! 310. ()0 05/29 06/04 8824 Rent!-3CMAPresentatnEquip 6210.3:3 TOTAL DUE VENDOR --------1 620.38 05/29 06/04 78179 Flags -City Hall 132.00 TOTAL DUE VENDOR --------} 1;2.00 +o -a �imo*** RUN TIME: 07:16:16 05/3, i';'F' t 0f Di J 0 U C H E R Rand Har E S i S? E R DUE THRU.............06/04/96 r:+GE J VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE ----------------------------------------------------------------------------- INVOICE DESCRIPTION * * PREPAID * * AMOUNT DATE CHECK Charles Abbott & Asc Inc CharlesAbb }001-4510-5.502 2 60604E 01/2,165 05/29 06/04 049119 Road Maint Svcs -April 15,601.18 *001-4510-5502 4 60604B 01/4317 05/29 06/04 049119 RoadMaintSvcs-Apr 9,572.94 *001-4510-5502 6 606048 01/4393 05/29 06/04 049119 April Road Maint 34,706.68 #001-4510-5506 2 606048 01/4096 05/29 06/04 049119 Mark/SignMtce-Apr 8,493.35 *001-4510-5506 4 60604B 01/4392 05/29 06/04 049119 Marking/SignMaint-Apr 1,584.65 *001-4510-5522 2 606048 01/3172 05/29 06/04 049119 Right of Way Maint-Apr 697.50 TOTAL DUE VENDOR --------> 70,656.30 Cintas Cintas *001-4.310-2130 2 60604B 01/3206 05%29 06/04 640456225 UnfrmRnt-PrkStaffw/of5/13 17.07 TOTAL DUE VENDOR --------) 17.07 City Clerks Assoc of Ca. CCAC *001-4040-2315 1 606048 05;29 06/04 AnnualDues-DepCClk/CCLk 130.00 TOTAL DUE VENDOR --------) 130.00 ClubNet ClubNet *001-4096-5000 2 60604B 01/4323 05/29 06/04 5.330 Intrnt/WebHstSvc-5/1-11/1 2,400.00 TOTAL DUE VENDOR --------) 2,400.00 Coffee Smith CoffeeSmit *001-4040-2325 2 60604E 01/4171 05/19 06/04 11940 Meeting Supplies 57.00 TOTAL DUE VENDOR --------) 57.00 Community Disposal Co. COBlC115PDSl *0+:1-4510-5501 2 60604B 01/3503 05/29 06/04 Apr -Street Sweep Svcs 7,8003.00 TOTAL DUE VENDOR --------) 7,303.00 Computer Applied Systems CAS *001-4050-4030 2 606048 01/3250 05/29 06/04 960520 Comphaint-Finance-June 332.00 TOTAL DUE VENDOR --------> 832.00 Constructive Playthings ConstPlay *C101-4095-235; 4 60604E 01/4237 05/29 06/04 040002120), Supplies-7thAnnvCeib 59.39 TOTAL DUE ''VENDOR --------> 59.89 Converse Consultarts ConverseCo *001-4551-5221 2 606048 01/3906A 05/29 06/04 330725 GrrdwtrSeepge-Mdwgl,Ambsh 2,967.74 TOTAL DUE VENDOR --------) 2,967.74 City of Diamond Baro# RUNTIME: i�':16 V 0 U C H E R REGI5TEk DUE THRU.............ut::'i)4,``', VENDOR NAME VENDOR ID. PREPAID ACCOUNT PROJ.TY-NO BATCH PO.LINE/NO. ENTr:Y/DUE INVOICE DE:CRIPTION AMOUNT DATE CHE - --------------------------------------------------------------------------- D&J Engineering D&JEngine *001-4L'0-5201 2 60604C 01/3279 D.R. Schmidt DRShmidt *250-4215-6420 11596 2 60604A 01/419:3 DiStefano, Linda DiStefanoL *001-3�?5 1 60604A 05/29 06/04 96DBO5 B1dg&SftySvcs-4/18-5/20 21,119.69 TOTAL DUE VENDOR --------) 21,119.69 05/29 06/04 2 SdwlkConst-DB/G1dRsh 12,219.21 06/04/99, 000003009C TOTAL PREPAID AMOUNT ----) 12,219.21 TOTAL OLE ',VENDOR --------> 0.00 05/29 06/04 Refund-Impound#CR 7065 60.00 06104/96 0 0003009'2 TOTAL PREPAID AMOUNT ----} 60.00 TOTAL DUE VENDOR --------) 0.00 Diamond Bar Automotive DBarAuto *001-4030-2200 2 60604C 01/4319A 05/29 06/04 4601 Bral::es-CMgrVehcle Diamond Bar International DBIntDeli #001-4096-2325 1 60604A Diamond Bar Redevelopment DBarRDA #001-1315 . 1 60604F Diamond Bar/Walnut YMCA DBWaIYMCA 1125-4215-21M 2 60604C 01/3195 Diamond Head Distribution Dia "ad *113-4098-6230 2 60604C 01/4295 Diversified Paratransit DiversPara #112-4553-5529 2 60604C 01/3677 #112-4553-5529 4 606040 01/4150 TOTAL DUE VENDOR --------> 311.:5 05/29 06/04 Econ Dvlpmnt Mtg 5/22 20.52 06/04/96 ;,,000,1;:3( -i, TOTAL PREPAID AMOUNT ----> 20.52 TOTAL DUE VENDOR --------) 0.0i; 05/30 06/04 Advrce-6/4-Expenditures 17.00 TOTAL DUE VENDOR --------) '17.00 05/25' 061CA April-CDBGDavCarePrgrm 2,399.00 TOTAL DUE VENDOR --------) 7.1, 399. 0 05/29 06/04 1301101 PentiumComp-CtyOnLne 1,763.39 TOTAL DUE VENDOR --------) 1,763.39 05/29 06/04 Dial -a -Cab Prgrm-4/16-30 7,269.19 05/29 06/04 DialACabPrgrm-5/1-5/15 7,400.66 TOTAL DUE VENDOR --------> 14,669.85 ##� Cit RUN TIME: 07:1 05.1-130196 yOy UCoHf DiER RaEmGoInSd TEB R -ar DUE THRU............ � PAGE.�iF.jii4/;6 VENDOR NAME VENDOR ID. +� ACCOUNT PROJ.TK-NO BATCH PO.LINEiNO. ENTRY/DUE INVOICE DESCRIPTION FREPAiD AMOUNT .1ATE CHtlk: ------------------------------------------------------------------------ Doc's Vacuum & Sewing DocsVacuum *001-4314-2210 2 60604C 01/4347 Doelp, Grant DoelpG +x001-2.300-1002 2 606040 E. San Gab. Planning Comm ESGVPC 0)1-4010-2325 3 60604A *001-4210-2325 1 60604A F&A Federal Credit Union F&ACreditU *0A)1-42110-1012 1 60604A F&A Federal Credit Union F&ACreditU *001-2110-1012 2 60604A Federal Express Corp. FedExpress +001-2300-1010 1 60604C *001-4090-2120 1 60604C *125-4-215-21Z) 1 606040 Federal Reserve bank FedReserve *001-2110-1009 2 60604C Firestone Stares Firestone *001-4090-2200 2 60604C 01/4.328 05/29 06/04 4094 VacuumRepair-HrtgPrk. 63.37 TOTAL DUE VENDOR --------} tQ3.37 05/29 06/04 Refund-Deposit-RonReagan 50.00 TOTAL DUE VENDOR --------} 50.00 05/29 06/04 Mtg 5/30-Huff,Werner 32.00 06/04/96 0000030)94 05/29 06/04 Mtg5/30-Fong,McMnus,Jhnsn 48.00 06/04/96 0000030094 TOTAL PREPAID AMOUNT ----} 80.00 TOTAL DUE VENDOR --------) 0.00 05;29 06/04 PP11 Payroll Deductions 2,604.75 06/04/96 0001,11-10095 TOTAL PREPAID AMOUNT ----} 2,604.75 TOTAL DUE VENDOR --------) 0.00 051129 06/04 PP10 Cr Union Deductions 2,604.75 06/,04._. TOTAL PREPAID AMOUNT ----} 2,604.75 TOTAL DUE VENDOR --------1 0.00 05/29 06/04 ExpressMailSvcs-FPL92-16 18.50 05/29 06/04 ExpressMaiisvcs-GenGovt 225.30 05/29 06/04 ExpressMailSvcs-CDBG 14.00 TOTAL DUE VENDOR --------} 257.30 05/29 061/04 P`P9/10-PayroI'Deduct ions 100.() TOTAL Ulf VENDOR --------} 100.00 05/29 06/04 6266610-0 Fool Car Maint-Tempo 84,78 TOTAL DUE VENDOR --------} 84,78 *` ' r i D i a M 0n 4 a* a RUN TI1"E: 07:16 iiJ-6/30/98 V0U C H E R R u E G I S T E R a r PAGE h DUE THRU.............06/i',4 '+L VENDOR NAME VENDOR ID. ACCOUNT P%J.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION * # PRE `AID' AMOUNT DATE CHECK --- Foothill Transit FoothillTr ¢112-45`3-5535 4 60F:04C 02/44S1 15/29 06/04 May-TrnsSubsdy-Fares :3,877.02 *112-4553-5535 7 60604A 05/29 06/04 Correction 3,877.82- *112-4553-5535 8 60604A 05/29 06/04 May-TrnsSubsdy-Fares :3,872,82 }112-4553-5533 2 60604C 01/4251 05/29 06/04 5404 May Trnst Subsdy Prg 1,021.80 TOTAL DUE VENDOR --------) 4,894.62 Forma Forma *001-4350-4300 2 60604C 01/43:34 05/29 06/04 ProfSvcs-DBPrkGrant-Apr 751.40 TOTAL DUE VENDOR --------1 751.40 Franchise Tax Board FranchiseT *001-2110-1009 1 60604C 05/29 06/04 WitholdOrder#'.21408690 50,00 TOTAL DUE VENDOR --------} 50.00 GFB-Friedrich and Assoc GFB *130-4538-4000 2 606040 01/4134 05/29 06/04 960506 Prof Svcs -Dist #38 -Apr 2,084,00 *139-4539-4000 2 606040 (12/4134 05/19 06/04 960,906 Prof Svcs -Dist #39 -Apr 464,00 *141-4541-4000 2 E4)604C 03/4134 (l-+/29 06/04 960506 Prof Svcs -Dist #41 -Apr 134.Cn)- TOTAL DUE VENDOR --------) 2,682.00 GTE California STE *001-4314-2125 1 606040 05/29 06/04 Phone Svcs-Hrtge Prk 26,25 TOTAL DUE VENDOR --------> 26.25 GTE California GTE *001-40:0-2125 2' 606040 05/t3 06/04 Phone Svcs -Bldg & Sfty 135.05 TOTAL DUE VENDOR --------) 135.08 3TE California GTE *01.)-4355-2125 1 606040 05/23 06/04 Phone Svcs-LibraryProj 60.75 TOTAL DUE VENDOR --------) 60.75 GTE California GTE *113-409'0-2125 1 606040 05/29 06/04 Phone Svcs-CityOnLine 247.24) TOTAL DUE VENDOR --------) 247.20 GTE California GTE *001-4090-2125 3 606040 05/29 06/04 Phone Svcs -Gen Govt 1,433.11 TOTAL DUE VENDOR --------1 1,483.11 D a m o � ; d Ear � # RUN TIME: 07:16 ti5/3,0.i'96 � - v J Y H E R , I S T E R ='AGE 7 fU THRU............. .16:, 11)4 11`6 VENDOR NAME VENDOR ID. # PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECY -------------------------------------------------------------------------------- GTE California GTE *001-4314-2125 2 60604C 05/29 06/04 Phone Svcs-Hrt e Prk 9 44. ,2;' TOTAL DUE VENDOR --------? 44.22 GTE California GTE *001-4331-2125 1 60604C 05/29 06/04 Phone Svcs-SycmreCyn 79.43 TOTAL DUE VENDOR --------} 79.43 GTE California GTE ¢001-4331-2125 2 60604C 05/29 06/04 Phone Svcs-SycmreCyn 34.63 TOTAL DUE VENDOR --------) 94,6:3 GTE California GTE *001-4.331-2125 3 60604C 05/29 06;04 Phone Svcs-SycmreCyn 53.42 TOTAL DUE VENDOR --------) 53.42 GTE California GTE *001-4314-2125 3 606)4% 05/29 06/04 Phone Svcs-HrtgPrk. 53.42 TOTAL DUE VENDOR --------) 53.42 GTE Leasing OTELease *001-4090-21.30 2 60604C 01/2306 05/29 06/04 1545238 NorstarEquipkent-June 466.79 TOTAL DUE VEW DOR --------) 466.79 Gordon's Inc Gordons ¢001-404:1-12110 1 64)u04C 10/33W (75/29 06/04 Supplies-CCik 74,68, *CjO1-4090-1200 1 60604[ 11/3368 05/29 06/04 Supplies-GenGovt 4=.55 *001-4030-1200 1 60604C 07/3.363 05/29 06/04 1070/730 Supplies-Cmgr 46,93 #0)01-4210-1140"~ 2 60604C 01/4298 05/29 06/04 10$aij''a0 Bevis -Bookcase 1112.11 *0011-4110-1200 3 60604C 05/219 06/04 108CS02110 Bevis-3106eriesFileCabnet 147.21 *,"oI-4510-12;0 1 606040 08/:368 05/2? 061104 1O��11400 Supplies-PubWk:s - ~� *001-4350-1200 /� 3 60604C 09/3:368 05!14, 06/04 a' 1{�,v15'0 Supp,ies-ComSvcs ,-1 92.4'2 TOTAL DUE VENDOR --------) 609.10 Governor's Office of GovernorOf *001-4210-2320 1 60604C 05/29 06/04 96Fubl-Zng/Ping/DvIpmntLw 18.00 TOTAL DUE VENDOR --------) 18.00 *�* Git of Diamond Aar *** RUN TIME: 07:16 i5i';0/ 6 % - - l3 �J CHt R RE G i T DUE THRU.............); r,:4i_,y 4GE 8 VENDOR NAME VENDOR ID. ACCOUNT PRDJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE IN'. ICE DESCRIPTION # * PREPAID DATv CNE'= -------------------------------------------------- ------------------------------------------------------------------------- Gurrieri, Mary GurrieriM *001-347:3 1 606040 05/19 06/04 Refund-SteLineExursn 40.00 TOTAL DUE VENDOR --------? 40.00 Halcyon Business HalcyonBus *001-4096-2115 2 60604D 0114077D 05/29 06/04 9605701180 AdFees-AreaDvlpMag;ne-May 2,490..50 TOTAL DUE VENDOR --------) 2,490.50 Hall & Foreman Hall&Forem ¢150-4310-6415 11196 2 60604D 01/3731A 05/29 06/04 *001-4510-5227 2 60604D 01/4179 05/29 06/04 0321057 *001-4551-5223 2 60604D 01/4229 05/2'9 06/04 032'072 *001-2300-1012 1 60604D 05/29 06/04 32070 *001-4510-5227 4 606041) 01/3934 05/29 06/04 32071 Heynen, Jeanette 19;;3 *001-3478 8 60604A HighPoint Graphics HighPoint *001-4076-4000 1 6.0604D 01/4213 *fx)1-4096-4000 4 606041) 01/4139 Hinderliter De Llamas Hinderlitr *001-"K-4010 1 60604D 03/3719 *001-4090-4010 3 60604D 01/3457 Huff, Bob.HuffB *001-4096-2330 3 606041) Huls, J. Michael HulsMike *115-4515-5500 901`x6 4 606041) 02/3455 *115-4515-5500 2 60604D 01/3455 05,129 06/04 17967 CIP-SycCynCreekBed-Apr 2,845,00 Inspectn5vcs-ChrpSparrow 112.50 Pln Chk Svcs -Bentley 201.56 InspectnSvcs-400dbrdge 150.11 InspctSvcs-RckyTrail 585.15 TOTAL DUE VENDOR --------) 3,894.32 Recreation Refund 12.00 TOTAL DUE 'VENDOR --------) 12.07 05/29 06/04 53558 PrePressSvcs-EconDvlp 2,964.97 05/29 06/04 53684 DesignSvcs-CtyHomePge 51.00 TOTAL DUE VENDOR --------} 3,464.97 05/29 06/04 Sales Tax Audit -1st Qtr 6,366,53 05/29 06/04 SalesTaxAnalysis-2ndQtr96 90.00 TOTAL DUE VENDOR --------) 7,266.58 05/29 06/04 Reimb-lntiCnciShpgCtrConf 4.00 TOTAL DUE VENDOR --------> 4.00 05/29 06/04 gt081/04/96 UsedMOtorOilSvcs-Apr 3,93G.00 05/29 06/04 saOS/04-96 EnviroMgmtSvcs-Apr 1 070.00 TOTAL DUE VENDOR --------) 5,070.00 *## Cit RUN TIME: 07:16 05/30/96 V y of DU C N E R RaEmGe -1 o I 5 T E R ar DUE-�RU.............:6 11,4 j9F, Pic 0 VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/1JE + *PREPAID INVOICE DEDCKIFTiON AMGJNT DATE4-1- ---- ---------------------------------------------------------------------- ICMA Retirement Trust -457 ICMA *001-2110-1007 1 606040 0.5/29 015/04 5 606040 June -Payroll Deductions :3;0,010 *001-4030-0080 1 60604D 05/29 06/04 8 60604D June Contrct Contrib 400.00 *001-4030-0090 1 60604D 05/29 06/04 4 60604D June-BenefitContrib 1,075.01 *001-4040-0090 1 606040 05/29 06/04 274714/426' June -Retire Contrib-CClk 879.36 *�)i?1-4050-0090 1 60604D 05/"_v 06/04 41.x'5 June -Retire Contrib-Fin 4:3.07 *001-4095-0090 1 60604D 05/29 06/04 273193/4270 June -Retire Contrib-CS 55.91 *001-4096-0090 1 606040 05/29 06/04 June -Retire Contrib-CS 23.96 *001-4210-0090 1 60604D 05/29 06/04 June -Retire Contrib-Ping 575.03 *001-4310-0090 1 60604D 05;29 06/04 June -Retire Contrib-P&R 406.14 *001-4350-0090 1 60604D 05/29 06/04 June -Retire Contrib-P&R 674.74 *001-4510-00900 1 60604D 05/29 06104 June -Retire Contrib-PW 480.16 *001-4551-0090 1 60604D 051/29 06!04 June -Retire Contrib-PW 1,342.26 +001-4553-0090 1 60604D 05/29 06/04 June -Retire Contrib-PW 396.13 *115-4099-0090 1 60604D 05/219 !)6/04 June-RetireContrib-S1dWst 132'.58 *125-4215-0090 1 60604D 05/29 06/04 June-RetireContrib-CDBG U3`L0 *1138-4538-0090 1 606040 05/29 00/04 June-RetireContrib-LL38 28.30 /139-4539-0090 1 60604D 05/29 06/04 June-RetireContrib-LL39 23 30 *141-4541-1)090 1 60604D 05/29 '6/04 June-RetireContrib-LL41 �-,, X8.:30 TOTAL DUE VENDOR --------} 7,287.45 1CMA Retirement -401 ICMA401 *0(11-2110-1007 2 60604D 05/29 06/04 PP3/4-401{a)Co(itrib 1,846.14 TOTAL DUE VENDOR --------) 1,846.14 image I'V Systems Inc. Image4Sys *001-4090-2100 4 60604D 01/3347 05/29 061/04 210118 Konica Maint Charges-Aprl 150.00 TOTAL DUE 'VENDOR --------) 150.00 Inland Empire InlandEmp #001-4350-5310 2 606043 01/4332 05/29 061104 42596 PalmSprgsFolliesExcursn I,295.(A) *1112-4360-5310 2 60604D 02/4132 05/29 06/04 42596 Trnsp-F'1mSprgFollies 465.0X) Inland Valley D'1y Bulletn IVDB *115-4515-2115 2 60604D 01/4239 *001-2•.00-1010 5 606040 40CI-2300-1010 6 606040 *001-2300-1010 7 60604D *001 �,t)0-1010 8 60604D *001-300-0010 2 60604D *001-2300-1010 3 60604D *101-2300-1010 4 60604D TOTAL DUE VENDOR --------) 706.87 TOTAL DUE VENDOR --------} 1,760.00 05/29 06/04 14184201 UsedOilAd-4/13/96 4122.50 05/29 06/04 274714,':625 Ad -FPL ?5-50 42._5 05/29 06/04 274714/4269 Ad -FPL 96-12 42,65 0!5/29 06/04 274714/4269 Ad -FPL 96-13 42.66 05/29 06/04 274714/426' Ad -FPL 96-10 42.66 05/29 06/04 279193 Ad -FPL 'a6-15 41.x'5 05/29 06/04 279193,1427f) Ad-FF1_ '96-09 41.25 05/?9 06/04 273193/4270 Ad -FPL 96-12 41.25 TOTAL DUE VENDOR --------) 706.87 # D l a R, o in d S a r 4## RUNTIME: 07:16:05/30/`76 VOUCHER R E 0 T 5T ER DUE-HRU............ OF/96FAGc 10 VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/ND. ENTRY/DUE INVOICE DESCRIPTION * * PREPAID # * AMOUNT DATE -CHEY - --------------------------------------------------------------------------- Institute for Local Self InstLocal #001-4090-2330 2 60604A 01/4368 05,29 06/04 International Council of IntCouncil +001-4096-2330 2 60604A 01/4.396A 05/29 06/04 3006 Istik, Jack IstikJ TOTAL PREPAID AMGUNT ----> 3,200.00 TOTAL DUE VENDOR --------} #001-4553-4100 1 60604E 05/29 06/04 TOTAL PREPAID AMOUNT ----) J.G. Electric J&GElect 0.00 T&T Mtg 4/11 40,00 f001-4090-1300 2 60604D 01/4321 05/29 06/04 9655 Jacklin, Susan 1941 Recreation Refund ,rr6 TOTAL DUE VE'J ---------) *001-3478 5 60604A 05/29 06/04 17980 Johnson, Karen 1940 Apr -Review Processing 14,00 TOTAL DUE VENDOR --------) *001-3473 6 60604A 05/29 06/04 17835 Judicial Data Systems JudDataSys SpecEvnt-AnnvCeleb-Apr 490.20 TOTAL DUE VENDOR --------1 *001-4411-5405 1 60604D 05/29 06/04 *001-4411-5405 2 60604D 05/23 06/04 L.A. County -Sheriff's Cep LACSheriff *(-01-4411-5404 1 60604D 05/29 06/04 7537'3) *001-4411-5404 2 60604D 05/29 06/04 7537K L.A. County -Sheriff's Dep LACSheriff *001-4411-5404 3 606040 05/29 06/04 76017 TeacherInstPrg-PUSD/WUSL' 3,200.00 06/04/96 00000360.,8 TOTAL PREPAID AMGUNT ----> 3,200.00 TOTAL DUE VENDOR --------} 0.00 Smnr-6/6-7,Hra,Wnr,CM,CDD 360.(Y) 06!04/96 0000031:096 TOTAL PREPAID AMOUNT ----) 360.00 TOTAL DUE VENDOR --------> 0.00 T&T Mtg 4/11 40,00 TOTAL DUE VENDOR --------) 40.00 LockAdptr-UPSSystem 51,06 TOTAL DUE VENDOR --------1 81.06 Recreation Refund ,rr6 TOTAL DUE VE'J ---------) 32.00 Recreation Refund - 18.00 TOTAL DUE VENDOR --------1 15.00 Apr-Prkg Cites 241.24 Apr -Review Processing 14,00 TOTAL DUE VENDOR --------) 255,24 Feb/Mar-TrfcCntrl-C1vChap 11,391.51 SpecEvntSvcs-Feb/March 3,888.07 TOTAL DUE VENDOR --------) 15,279.5e SpecEvnt-AnnvCeleb-Apr 490.20 TOTAL DUE VENDOR --------1 490.2-0 *# �t;i RUN TIME: 07.16 0" 0'';E, of iiamord Aar *#$ r O C H E R R E G I S T E R PAGE 11 DE THRL............. 06/V4/= - VENDOR ,NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ----------------------------------------------------- ENTRY/DUE ------------------------------------------------------------------------------- INVOICE DESCRIPTION # # PREPAID AMOUNT DATE CHEZ L.A. County -Sheriff's Dep LACSheriff 1001-4411-5401 1 60604D 05,/29 06/C4 76126 April Contract Svcs 301 091.is TOTAL DUE VENDOR -------- 10 L.A.County Public Works LACF'ubWk *001-4510-5507 2 606040 01/3631A 0512? 06/04 960100001,48 Traffic Signl Maint-Apr 3,0CX1.58 TOTAL DUE VENDOR --------) 3,000.58 L.A.County-Dist. Attorney LACDistytt *001-4210-5213 1 606043 05%29 06/04 Feb -Legal Svcs,Code Enf 81.84 TOTAL DUE VENDOR --------) 31.24 LA Cellular Telephone LACellular *001-40:30-212225 1 60604D 05/29 06/04 Cellular Svcs-Cmgr 133.50 *001-4090-2125 4 60604D 05/29 06/04 Cellular Svcs -Gen Govt 128.08 *001-4415-2125 1 60604E 05/29 05/04 Cellular Svcs-VltrPtrl 76.59 TOTAL DUE VENDOR --------} 33s,17 LA County Registar LACRecordr *001-4510-5221 1 60604A 051/29 06/04 RecordingFee-LL4'=5-004 54.+70 06 `-4/5,6 i+- TOTAL PREPAID AMOUNT ----) 54.00 TOTAL DUE VENDOR --------> 0.00 League of Ca. Cities League *001-4010-2325 2 60604D 05/29 06/04 Gen Mtg 6/6 -Werner 23.00 TOTAL DUEE VENDOR --------) '23.00 Lehman, Kathy 1942 *001-347^ 4 60604A 05/29 06/04 17643 Recreation Refund :3,x.00 TOTAL DUE 'VENDOR --------) 32.00 Leighton and Associates Leighton *001-2300-1012 2 60604F 05/29 06/04 92912 Prof Svcs -EN 95-106-Aprj?L:.00 TOTAL DUE VENDOR --------) ;96.,1,5 Leonard, Joyce Leonard) *001-4553-4100 2 60604E 05/29 06/04 T&T Mtg 4/11 40.00 *+11-4553-41:+0 S 60604E 05/2" 06/04 T&T Mtg 5/9 40.00 TOTAL DUE VENDOR", --------} solo() City of Liamond Sar + RUN TIME 07-11b, 05-130/?6 V O U C H E R R E G I S T E R DUE THR .......... f'rGE 12 U. ..U,,'i.4j'-i6 VENDOR NAME VENDOR ID. ACCOUNT PRGJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION * * PREPAID AMOUNT DATE -CHECK - ------------------------------------------------------------------------------ Lewis Engraving Inc. LewisEngra *001-4095-2352 2 606041) 01/3383A 05/29 06/04 21291 TileEngrvSvcs-Btzlf/SCAG 34.64 *001-4095-2352 4 60604D 01/3383A 05/29 06/04 21373 TileEn rvSvcs-D Forb Los Angeles County , LACIntSvc *001-4090-2130 4 60604D 01/3304 Los Angeles County LACMTA *112-4553-5535 4 60604D 02/4252 *112-4553-5533 4 60604D 01/42`5,2 Main Street Tours MainStreet *001-4'3.50-5310 6 60604E 01/4291 *001-4350-5:310 4 60674E 01/4292 Mar, Elaine 1'x43 (001-3478 3 60604A Marquez, George 1933 *Cq)1-:3473 12 60604E McDonnell, Diane 1'9'35 *001-3478 11 60604A Mercado, Anna 1939 *01)1-3478 7 60604A Metrolink Metrolink *112-45.53-5533 6 60604F 01/4250 *112-455.3-", '- 6 Fd?&W 02/4150 9 ing 17..-12 TOTAL DUE VENDOR --------> 51.96 0.5/29 06/04 769 Rent/Lease-Pagers-Apr 131.84 TOTAL DUE VENDOR --------) 131.34 05/29 06/04 May-TrnsSubsdy-Fares 322,60 05129 06/04 5960803 May-TrnstSubsdyPrgra 747.40 TOTAL DUE VENDOR --------> 1,071).00 05/29 06/04 6714A Deposit-HllywdBwlEzcurs 300.00 05/275) 06/04 6732A Ezcurs-GldNug8/18-20 500.00 TOTAL DUE VENDOR --------) 800.00 05/2? 06/04 17979 Recreation Refund 32,04 TOTAL DUE VENDOR --------) 32.D0 05/29 06/04 17976 Recreation, Refund 27,00 TOTAL DUE VENDOR --------) 27,00 05/29 06/04 17617 Recreation Refund 15.00 TOTAL DUE VENDOR --------) 15.00 05/29 06/04 17957 Recreation Refund 18,00 TOTAL DUE VENDOR --------) 18.00 05%29 06/04 May-TrnstSubsdyPrgrm 3,742.30 05/--'9 06/04 May-TrnstSubsdy-Fares 14,;80.70 TOTAL DUE VENDOR --------) 18,323.00 R U I V TIME: { , -: �; :, 4&* C i r o o f 1 i a m o n d B a r # 1 160_:30,"-_ d0JCHER REGISTER _iUE � F',G_ 13 THRU . ...... 6,' 1,14%5,6 VENDOR NAME VENDOR ID. ++ PREP;ID ACCOUNT PRDJ.TX-NO BATCH PO.LINE/NO. ENTRY;'DUE INVOICE DESCRIPTION AMOUNT DATE Cr'ECr. ----------------------------- - r ------------------------------------------------------------------------------- Michie Publications MichiePubl *001-4050-22320 2 606414E 01/4351 Microage Microage *001-4090-6230 1 60604E *010-4355-6230 i 60604E 01/4260 Mobil Mobil *001-4090-2310 2 60604E 01/4353 *001-4210-21310 1 60604E 01/3419 *001-4310-310 2 60604E 02/4353 *001-4415-2310 2 60604E 01/4067 Mt. Baldy United Way UnitedWay 4001-2110-1013 1 60604F National Cassette *001-4'210-2320 Nelson, Mike *001-40:30-2;.330 *001-4096-2330 NatCassett 60604E NelsonMike 2 60604E 4 60604E Nextel CoMmunications Nextel *001-4440-210 2 60604E 01/3365 Nice, Stephen NiceS C)01-4553-4100 3 60604E *001-4553-4100 7 60604E 05/29 06/04 E1e576 05/29 06/04 16863 05/29 06/04 17031 05/29 06/04 05/29 06/04 05/229 06/04 05/29 06/04 05/29 06/04 05/2p? 06/04 05/29 06/04 05/29 06/04 05/29 06/04 9502.32 05/29 06/04 05%29 06/04 CALabor/EplymntUpdtePubl TOTAL DUE VENDOR -------- Parallel Printer Cable Cirque Keyboard -Library TOTAL DUE VENDOR-------- Fuel-Gen Govt -Apr Fuel -Ping -Apr Fuel-Prk&Maint-Apr Fuel-V1trPtri-Apr TOTAL DUE VENDOR-------- P PF'9-il Payroll Deductions TOTAL DUE VENDOR --------) P1nrsInst-AudioTapes TOTAL DUE VENDOR --------> Reimb-CAPIO/:3CMAConf Reimb-ICSC Conf TOTAL DUE VENDOR --------) 2 Way Radio Svcs-May/June TOTAL DUE VENDOR-------- T T&T Mtg 4/11 T&T ,Itg 5/9 TOTAL DUE VENDOR -------- 57.90 57.90 14.x;2 256.73 280.75 32.45 100.44 333.29 184.12 650.:30 102.00 102.00 422.00 42.00 114.24 115.99 2:30.23 :340.64 340.64 40.00 40.00 80.00 Cit�#� RUN TIME: 07:1605,130/96 {VOy UCoHf DiER RaEmGoInSd TEBar R 14 DUE HRU.............Gr,%'4;;h VENDOR NAME VENDOR ID. PREPAID + ACCOUNT PROJ.T%-NO BATCH PO.LINE/ND. ENTRYIDUE IMJOICE DESCRIPTION AMOUNT DATE -------------------------------------------------------------------------------- Norris-Repke Inc. NorrisRepk ¢250-4510-6411 09996 2 60604E 01/3754 05/29 06/04 9701-2 Design Svcs-BreaCyn-Mar 9,581.00 *254-4510-6411 10296 4 60604E 02/3754 05/29 06/04 97012 Design Svcs-Pthfindr-Mar 11,710.10 TOTAL DUE VENDOR --------) 21,291.10 Parkas, Cindy 1945 *001-3478 2 60604A 05/29 06/04 16968 Recreation Refund ^-.2,i�i� *(H)1-')478 1 60604A 05/29 06/04 17677 Recreation Refund 12.00 TOTAL DUE VENDOR --------) 44.00 Passon's Sports Passons *001-4.150-1200 4 60604E 05/29 06104 139498 Baince Cue an Base Pegs 8.98 TOTAL DUE VENDOR --------} ?.98 Patten, Jean 19;7 *001-3475 9 60604A 05/29 06/04 17759 Recreation Refund 20.00 TOTAL DUE VENDOR --------) 20.00 Payroll Transfer PayrollTr *001-1020 1 &)6046 05/29 06/04 Payroll Transfer-PP10 56,400.00 06/04/96 �O+JGi ; ijt i j TOTAL PREPAID AMOUNT ----) 56,400.00 TOTAL DUE VENDOR --------} 0.00 Photo Plus by Kim PhotoPlus *001-4095-2112 2 60604E 01/3251 05/29 06/04 21,2.,23 Photo Svcs-FilmProcessng 35.09 TOTAL DUE VENDOR --------) 35.fx? Pomona Judicial District Pom"Dist *001-.11223 2 60604E 05/29 06/04 Apr -Parking Cites 295.00 TOTAL DUE VENDOR --------) 295.00 Pomona Vly Transportation PowonaVly *112-4360-5310 4 60604E 01/4217 05/29 061104 1069 ShuttleSvcs-AnvCeleb 455.00 TOTAL DUE VENDOR --------! 455.00 Prudential Service Bureau PSBI *001-2110-1004 1 60604E 05/<'9 06/04 June -Dental Prems 1,406.46 #001-2110-1006 1 60604E 05/229 06/04 June -Vision F'rems 540.'75 TOTAL DUE VENCOR--------) 1,947.41 Diarso-#** RUN TIME: 07:16051:31' :j Bar r VOL�CHEr' RE:OI STEn PAGE 15 UUE THRU....... ......E:jr4;96 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE ECt �r ---------------------------------------------------------------------------------.-- Public Empl Retirement PERS *001-2110-1008 1 60604A *001-21i0-1000 2 60604A *0001-2110-1008 3 60604A *001-2110-000$ 4 60604A Public Empl Retirement PERS *001-2110-1008 5 60604A *001-2110-1008 6 60604A Public Empl Retirement PERS *001-2110-1008 7 60604E *001-2110-1008 a 60604E R.P. Laurain & Associates RPLaurin *001-4096-4000 6. 604,04F 01/4311 PJM Design RJMDesign *250)-4310-6415 06596 6 60604F 01/4249 *250-4210-6415 06596 4 6OA04F 01/C1628 Repro Graphics ReproGraph *000-4050-2110 2 60604F 01/4.01 San Gabriel Valley City SGVCMA *00'1-40310-2;25 2 60AA4F San Gabriel Valley City SGVCMA *001-4030-23.25 1 606.04A 05/29 06%04 05129 06/04 05/29 06/04 05/29 06/04 05/29 06/04 05/-'9 06/04 05/29 06/04 05/19 06/04 05/24 06/04 6361 05/29 06./04 11667 05/29 06/04 116697 05/29 06/04 7670 05/29 06/04 05/29 06/04 PP9-RetireContrib-Emple PP?-RetireContrib-Emplr PP9-Mntgmry-AprRetire PP9-Mntgmry-AprRedepst TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR --------) PPIO-RetireContrib-Emply PPLO-RetireContrib-Emplr TOTAL PREPAID AMOUNT ----) TOTAL DUE VENDOR --------) PP11 Retire Contrib-Emply PP11 Retire Contrib-Emplr TOTAL DUE VENDOR --------) ApprslSvcs-VacntLnd-3.2400 TOTAL DUE VENDOR --------) PanteraPrk-Prof Svcs -Mar DesignSvcs-Pantera-Mar TOTAL DUE VENDOR --------) PrtgSres-L eaveRegFrms TOTAL DUE VENDOR -------- 1 1996 Wkshp-June 20-Cmgr "OTAL DUE 'VEIIDOR-------- Gen Mtg 5/22 -Belanger TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR --------} X324 .v4 06J04J, _ .�L ,•�.�0000i:30081:3 3,182.15 06/04/96 204.71 06/04/96 006 0.30OL63 563.03 06/04/96 00:00030.0,83 7,51283 0.00 3,484.88' 06/04/96 3,138.88 06/04/96 00000'*086 6,623.76 0.00 3,498.33 3,151.01 6,649.34 2,400.00 2,400.00 1'8, x31.59 11,679.19 30,010.72: 50.00 50.00 20.00 06/04/96 0000030v�:7 20.00 0.00 RUN TIME: 07:1605/30/91. VOy UCoHf DiER RaEmGoISd TEbR DUE THRU.............06/04196 PAGE 16 VENDOR NAME VENDOR ID. 05/29 06/04 366012 LFtTrnSignl-DB/MtLrl-Apr 211.67 ACCOUNT PROJ.TX-NO BATCH PO.LINEiNO. ENTRY/DUE ----------------------------------------------------------------------------------- INVOICE DESCRIPTION * * PREPAID * * AMOUNT DATE CHECK:: San Gabriel Vly Tribune SGVTribune *250-4510-6412 09996 6 60664F 01/4003 05/29 06/04 366012 *001-2300-1010 9 61Xw 05/'29 06/04 Ad -FPL 95-50 57.' 6 *001-2300-1010 10 60604F 05/29 06/04 SirSpeedy Ad -FPL 96-12)57.96 *001-2300-1010 11 60604E 05/29 06/04 2 60604F 01/3647 Ad -FPL 96-13 57.96 *001-2300-1010 14 60604F (6/29 06/104 4 60604E 01/4337 Ad -FPL 96-14 56.12 *001-2300-1010 15 60604E 05/29 06/04 Ad -FPL 96-19 56.12 *001-2300-1010 12 64604F (+5/29 06/04 121rti? Ad -FPL 96-10 .57.9h *001-2300-1010 13 60604F 05/29 06/04 24165 Ad -FPL 96-15 56.12 TOTAL DUE VENDOR --------) 400.20 Sharp Seating Company SharpSeat *001-4350-5310 S 60604F 01/4327 05/29 06/04 655 RoseFaradeTickets-Deposit 634.00 TOTAL DUE VENDOR --------} 634.00 Sheriff's Relief Assoc SheriffEaip *001-4010-1200 1 60604F 05/29 06/04 Name Badge-S.Harmony 10.11 TOTAL DUE VENDOR --------) 10.11 Shurgard of Walnut Shurgard - *001-4090-2140 2 60oO4A 01/4355 05/29 06/04 Rent/StorageUnit-May-Aug 300.00 06/04/96 000Gn30C,5 TOTAL PREPAID AMOUNT ----) 300.00 TOTAL DUE VENDOR --------> 0,00 Siecke, Warren C. SieckeW *250-4510-6412 09896 2 60604F 211/4003 05/29 06/04 366012 LFtTrnSignl-DB/MtLrl-Apr 211.67 *2,50-4510-6412 09096 4 60604F 02/4(Q3 05/29 06/04 366012 LftTrnSignl-GldSp/DB-Apr 211.67 *250-4510-6412 09996 6 60664F 01/4003 05/29 06/04 366012 LFtTrnSignl-DB/MtLrl-Apr 211.66 TOTAL DUE VENDOR --------} 635.00 Sir Speedy SirSpeedy *001-4090-2110 2 60604F 01/3647 05/29 06/04 19790 Mailing Labels 49.63 *001-4090-2110 4 60604E 01/4337 05/29 06/04 192030 Stationary Suppl-Letterhd 131.:.'0 TOTAL DUE VENDOR --------} 180.1&: Smart & Final Smart&Finl *001-435)-1200 6 60604F 01/4329 05/29 06/04 21400.•77 Tinyiots-Supplies 68+.06 *1 j-4215-12'00 2 60604F 01/3,443 05/29 06/04 2140077 Supplies-SnrBingo 8.55 *001-4314-2210 4 606)4F 02/4329 05/29 06/04 2140259 HrtgPrk-Maint5uppls 53.63 TOTAL DUE VENDOR --------) 130.24 ##* City of Diamond Bar RUN TIME: 07:16 05 :30 P1 V O U C H E R R E G I S? E R PAGE 17 DUE THRL.............06i14/"r6 VENDOR NAME VENDOR I0. P'REP'AID ACCOUNT PRGJ.TX-NO BATCH PO.LINE/NG. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHE-,v, ------------------------------------------------------------------------------------------------------------------------------------ Southern Ca. Edison *001-4311-2126 *001-4314-2126 *001-4.316-2126 *001-4319-2126 *001-4322-2126 *001-4325-2126 *001-4325-2126 *001-4{31-'2126 Southern Ca. Edison *001-4510-2126 *001-4510-2126 *001-4510-2126 Southern Ca. Edison *001-4510-2126 *139-4539-2126 SoCaEdison 1 60604F 1 60604F 1 60604E 1 60t04F I 60604F 2 60604F 1 60604F 1 60604E SoCaEdison 1 60604F 2 60604F 3 60W4F SoCaEdison 4 60604F 1 60604F Southern Ca. Edison SoCaEdison *001-4510-2126 5 60604F *141-4.41-2126 1 60604F 05/29 06/04 Elect Svcs -Paul Grow 24.69 05/29 06/04 Elect Svcs -Heritage Prk 1,129.12 05/29 06/04 Elect Svcs -Maple Hill 322.77 (15/29 06/04 Elect Svcs -Peterson Prk 107.31 05/29 06/04 Elect Svcs-RonRegean 554.04 05/29 06/04 Elect Svcs-StarshinePrk 15.95 05/29 06/04 Elect Svcs-Summtrdge 187.20 05/29 06/04 Elect Svcs-SycmareCyn 335.82 TOTAL 141E VENDOR --------> 2,676.98 05/29 06/04 Elect Svcs-TrfcCntrl 184.28 05/29 06/04 Elect Svcs-TrfcCntrl 175.13 05/29 06/04 Elect Svcs-TrfcCntrl 247.24 70TAL DUE VENDOR --------> 606.65 05/29 06/04 Elect Svcs-TrfcCntrl 246.19 05/29 06/04 Elect Svcs -Dist #39 566.77 TOTAL DUE VENDOR --------) 812.96 05/29 06/04 Elect Svcs-Trffc Cntrl 464.92 051(9 06/04 Elect Svcs -Dist #41-325.37 TOTAL DUE VENDOR --------) 790.29 Southern Ca. Edison SoCaEdison *001-4325-2126 1 60604F 05/29 06/04 *001-4510-2126 6 60604E 05/29 06/04 *138-453:5-2126 1 60604F 05/29 06/04 *l-39-4539-2126 2 60604F 05/29 06/04 *141-4541-2126 2 W604F 05/29 06/04 Southern Ca. Edison SoCaEdison *001-4510-2126 7 60604F 05/'"9 06104 Elect Svcs-StarshnePrk 18.15 Elect Svcs-TrffcCntrl 981.23 Elect Svcs -Dist #38 713.97 Elect Svcs -Dist #39 34.26 Elect Svcs -Dist #41 10.15 TOTAL DUE VENDOR --------) 1,765.76 Elect Svcs-TrafficCntrl 4,358.23 TOTAL DUE VENDOR --------) 4,358.2.3 Standard Insurance of Ore StandardIn *001-2110=1005 1 60604F 05/29 06/04 June -Life Ins Prems 464.Vi *001-2110-1005 2 60604F 05/29 06/04 June-5uppl Life Prems 25.40 TOTAL DUE VENDOR --------) 4c,9.40 *## City of Diamond bar **+ RUN TIME. 07,116 051/30.,1976 V 0 J C H E R R E G I S T E R Pru'c is DUE TRRU.............06/04/96 VENDOR NAME VENDOR ID. * # PREPAID # # ACCOUNT PROJ.TX-NO BATCH PO.LINEINO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Tamaya, Steven TamayaS *001-4553-4100 4 60604E 05/29 06/04 *001-4553-4100 6 60604E 05/19 06/04 The Gas Company SoCaGas *001-4314-2126 2 60604E 05/29 06/04 The Planning Center P1ngCenter *118-4098-4000 2 60604E 01/3317 05/29 06/04 21656 The Space Place TheSpacePl *001-4350-2140 2 60604F 01/3716A 05129 06/04 102171 Time Out Personnel Svc. TimeOut *601-4210-4(100 6 6.0604E 01/4259 05/29 06/04 1250 Ultrasystems Enviromental Ultrasyste *001-4210-4240 1 W604F 01/37(5A 05/29 06/04 4134 United States Postal Sery Postmaster *001-405-2120 1 60604A 05/29 06/04 Virgil`s MoOil Service Virgils *001-4090-2310 4 60604F 01/3439 05,29 06/04 *0111-$:10-2310 4 60604F 02/3439 05/29 06/04 Virginkar, Arun Virgink:ar *001-4553-4100 5 60604E 05/29 06/04 *001-4553-4100 9 60604E 05/29 06/04 T&T Mtg 4/11 40.00 T&T Mtg 5/9 40.00 TOTAL DUE VENDOR --------) 80.00 Gas Services -Heritage Prk 83.46 TOTAL DUE VENDOR --------) 83.46 CongestionMgmtSvcs-Apr 341.50 TOTAL DUE VENDOR --------) 341.50 Rent-SycCynBldg-6/16+-7/16 2:9.70 TOTAL DUE VENDOR --------) 389.70 TempSvcs-PingSecrtry 324.50 TOTAL DUE VENDOR --------) 324.50 ProfSvcs-MRF-Mar-Apr 1,425.00 TOTAL DUE VENDOR --------) 1,415.00 Pstge-SummrNwsltr/Guide 3,000.00 06/04/'16 00000:30191, TOTAL PREPAID AMOUNT ----) 31000.00 TOTAL DUE VENDOR --------) 0.00 Fuel -Gen Govt 12.47 Fuel-Prk & Rec 93.19 TOTAL DUE VENDOR --------) 106.46 T&T Mtg 4/11 40.00 T&T Mtg 5/9 40.00 TOTAL DUE VENDOR --------) 80.00 ** C i r v o+ D: am:_,noi Bar * * * RUN TIME: 07:1605/:30/96 V000HEF: RE 7 l =TER F'Ai:E 19 DUE T�R U .............. i)4/'?6 VENDOR NAME VENDOR ID. PREPAID ACCOUNT PRSJ.TX-NO BATCH PO.LINEINC. ENTRYi:,JE INVOICE C!EECRIF'TION AMOUNT DATE CH=%%: ------------------------------------------------------------------------------------------------------------------------------------ Walnut Vly Water Dist WVWaterDis f001-4440-2126 1 60604F Wang, Ming Li 1936 1001-3478 10 6.0604A West Coast Arborist inc. WCArbor *001-4558-550' 2 60604F 01/3146 West Publishing Co. WestPub *001-4090-2320 2 60604F 01/339 Wright, Paul WrightP *0014090-4000 2 6(X04E 01/4166 05/29 06/04 8259 Ele_tPwr/Estgte-1/9-4/5 30.00 TOTAL DUE VENDOR --------) "0. DO 05/29 06/04 176731 Recreation Refund 18.04) TOTAL DUE VENDOR --------) 18.Xi 05/29 06/04 11012 Tree Removal Svcs -5/13 200.00 TOTAL DUE VENDOR --------) 200.00 05/29 06/04 84,94427 ArnotatedCaCode-Publctns 47.50 TOTAL DUE VENDOR --------) 47.50 05129 06/04 Audio/VisualSvcs5/13,21 255.00 TOTAL DUE VENDOR --------) 255.00 TOTAL PREPAID -----------) 95,276.31 TOTAL DUE ---------------) 623,804.00 TOTAL REPORT ------------) 719,080.31 ## C:*v of Diamond bar#� RUN TIME: 07:1605/30/'76 VOUCHER REG I ST ER PAGE 1 FUND SUMMARY R E F 0 R T DUE THRU.............06%04/96 TOTAL------------------------------------------------------------------------------------------------ ALL FUNDS 719,080.31 88,786.56 771.00 629,522.75 DISRIM G/L GJE WILL POST GJE HAS POSTED FUTURE TRANSACTIONS FUND ------------------------------------------------------------------------------------------------------------------------------------ TOTAL DIRECT FAY REVENUE EXPENSE REVENUE EXPENSE REVENUE EXPENSE Oc11 General Fund 590,899.95 88,786.56 771.00 501,342.3y9 139 LLAD #39 Fund 7,235.31 7 22)5. 31 250 C.I.P. Fund 67,001.09 61,001.09 125 CDBG Fund:',509.75 2,509.75 118 Air Guality Imp 2,3152.09 2,1352.09 112 Prop A -Transit F 39,377.47 77.47 13:3 LLAD #38 Fund 133 2,826.27 2,826.27 141 LLAD #41 Fund 505,02 505'82 010 Library Service 327.48 3-7.48 115 Int Waste Mgnt F 5,545.08 5,545.08 TOTAL------------------------------------------------------------------------------------------------ ALL FUNDS 719,080.31 88,786.56 771.00 629,522.75 CITY OF DTAMOND SAR r AGENDA REPORT AGENDA NO. �5.5 TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1996 P\ REPORT DATE: May 29, 1996 FROM: Linda G. Magnuson, Accounting Manager TITLE: Treasurer's Report - April 30, 1996 SUMMARY: Submitted for Council's review and approval is the Treasurer's Statement for the month of April, 1996. There are a few changes in the Treasurer's Statement this month. Due to recently enacted laws, on a quarterly basis, the Treasurer's Statement is to also include the City's investments under the management of contracted parties. This includes the City's Deferred Compensation Plan which is administered by ICMA Retirement Corp. This information has been included. According to the City's formally adopted investment policy, the City Council is also being provided the March 31, 1996, State of California Pooled Money Investment Account market valuation. The City funds which are invested with LAIF are included within this account. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Spec. (on file in City Clerk's Office) _ Ordinances(s) _ Other Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes_ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Langer Fran s 'er Linda G. M g son City Manage Assistant City Manager Accounting Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Treasurer's Statement - April 30, 1996 ISSUE STATEMENT: Per City policy, the Finance department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOM4ENDATION: Approve the March, 1996 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for Council's review and approval is the Treasurer's Statement for the month of April, 1996. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. (The negative balance shown for the General Account is due to funds remaining invested for outstanding checks which were approved and recorded on April 30, but were not released until May 1.) There are a few changes in the Treasurer's Statement for this month. Due to recently enacted laws, on a quarterly basis, the Treasurer's statement is to also include the City's investments which are under the management of contracted parties. This includes the City's Deferred Compensation Plan which is administered by ICMA Retirement Corp. The most recent ICMA quarterly information has been included. According to the City's formally adopted investment policy, the City Council is also being provided the March 31, 1996, State of California Pooled Money Investment Account market valuation. City funds which are invested with LAIF are included within this account. PREPARED BY: Linda G. Magnuson CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT April 30, 1996 GENERAL FUND $9,189,610.64 $1,737,091.94 $1,352,665.18 ($7,290.00) $9,566,747.40 LIBRARY SERVICES FUND 106,962.31 3,891.67 4,270.89 106,583.09 TRAFFIC SAFETY FUND 18,826.12 10,821.89 29,648.01 GAS TAX FUND 2,537,853.42 215,722.50 1,908.15 (112,917.18) 2,638,750.59 TRANSIT TX (PROP A) FD 1,353,635.23 106,971.73 57,263.54 (8,234.80) 1,395,108.62 TRANSIT TX (PROP C) FD 1,367,804.66 102,357.65 (36,470.18) 1,433,692.13 INTEGRATED WASTE MGT FD 92,781.12 4,197.30 9,831.74 87,146.68 AIR QUALITY IMPRVMNT FD 100,482.05 15,524.60 2,463.29 113,543.36 PARK FEES FUND 321,908.09 4,700.60 (9,104.57) 317,504.12 S PARKS GRANT (PRP A) FD (37,138.64) (37,138.64) COM DEV BLOCK GRANT FD (107,129.29) 103,486.00 16,412.99 (9,171.30) (29,227.58) LANDSCAPE DIST #38 FD 80,161.55 85,318.09 11,362.90 154,116.74 LANDSCAPE DIST #39 FD 4,862.32 54,657.69 17,692.10 41,827.91 LANDSCAPE DIST #41 FD 183,775.51 40,363.10 8,163.14 215,975.47 GRAND AV CONST FUND 167.854.56 28,723.78 139,130.78 TRAFFIC MITIGATION FUND (52.50) 52.50 0.00 CAP IMPROVEMENT PRJ FD 227,940.55 2,297.55 214,579.46 183,188.03 198,846.67 SB 821 FUND 126,301.18 126,301.18 SELF INSURANCE FUND 465,031.19 465,031.19 TOTALS $1_6,201,470.07 $2,487 454.81 -$1,725,337.167 $0 00$16,963,58 72 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT ($219,449.78) PAYROLL ACCOUNT 1,016.48 CHANGE FUND 175.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($217,758.30) TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 LOCAL AGENCY INVESTMENT FO 17,181,346.02 TOTAL INVESTMENTS 17.161.346.02 TOTAL CASH $16,963,587.72 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. L.A.I.F -Effective Yield for April, 1996 5.538% CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT April 30, 1996 INVESTMENT: DEFERRED COMPENSATION ACCOUNT (AS OF 3/31/96) ICMA Retirement Corporation - 457 Plan: AGGRESSIVE OPPORTUNITY FUND 4,044.06 INTERNATIONAL FUND 5,129.52 GROWTH STOCK FUND 73,750.75 BROAD MARKET FUND 23,138.05 EQUITY INCOME FUND 336.44 ASSET ALLOCATION FUND 17,969.71 CORE BOND FUND 4,843.48 US TREASURY FUND 1,937.98 CASH MANAGEMENT FUND 11,683.94 PLUS FUND 262,388.17 GUARANTEED FUND 12,342.33 TOTAL OF DEPOSITS 417,564.43 Note: These investment options are at the discretion of the employees Due to the complexity of the funds, which are solely handled by ICMA, the City is only reporting the balances available in in the various instruments The reporting period reflects the most current quarter reported by ICMA to the City. TOTAL CASH AND INVESTMENTS $17,381,152.15 All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. Estimated Market Value Including Accrued Interest $ 29,872,119,504.03 NOTE: Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). Certificates of Deposit (CDs), Bank Notes (BNs), and Commercial Paper (CPs) less than 90 days are carried at portfolio book value (carrying cost). Interest accrued from the date of purchase on CDs and BNs under 90 days is not included. Pooled . State of California Money Investment Account Market Valuation 3/31/96 ............ United States Treasury: Bills $ 2,459,817,380.56 $ 2,508,300,673.35 NA Strips $ 846,551,050.00 $ 969,499,704.35 NA Notes $ 5,891,908,365.36 $ 5,839,716,562.50 $ 68,475,088.92 Federal Agency: Bonds $ 224,930,716.55 $ 220,697,797.50 $ 2,326,263.85 Floaters $ 454,882,868.05 $ 453,476,951.00 $ 3,360,026.00 MBS $ 172,247,134.67 $ 167,636,817.69 $ 1,016,462.31 TVA $ 29,896,050.57 $ 30,133,432.50 $ 214,522.00 GNIVIA $ 4,823,984.43 $ 5,334,464.09 $ 45,660.39 SBA $ 83,173,148.91 $ 80,414,741.16 $ 898,602.01- FHLMC PC $ 37,372,663.43 $ 39,847,210.77 $ 600,298.83 Discount Notes $ 1,350,853,373.10 $ 1,365,322,626.84 NA Bankers Acceptances $ 256,866,654.09 $ 256,898,032.84 NA Corporate: Bonds $ 1,321,479,801.23 $ 1,319,547,609.86 $ 21,035,155.92 Floaters $ 580,798,358.50 $ 580,505,360.00 $ 2,579,967.45 CDs $ 3,795,616,488.24 $ 3,794,883,786.18 $ 2,154,629.46 Bank Notes $ 335,211,322.17 $ 334,896,51,8.83 $ 380,097.22- Repurchase Agreements $ 198,100,000.00 $ 198,100,000.00 NA Time Deposits $ 365,995,000.00 $ 365,995,000.00 NA AB 55 & GIF Loans $ 4,174,409,364.00 $ 4,174,409,364.00 NA Commercial Paper $ 7,789,832,809.59 $ 7,791,698,674.75 NA Reverse Repurchase $ (725,852,500,00) $ (725,852,500.00) $ (2,430,028.54 TOTAL 29,648,914,033.45 $ 29,771,462,828 91 1 -It 100,656,675.82 Estimated Market Value Including Accrued Interest $ 29,872,119,504.03 NOTE: Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). Certificates of Deposit (CDs), Bank Notes (BNs), and Commercial Paper (CPs) less than 90 days are carried at portfolio book value (carrying cost). Interest accrued from the date of purchase on CDs and BNs under 90 days is not included. May 21, 1996 TO: City of Diamond Bar r• ATTENTION: Tommye Nice, Deputy City Clerk RE: Claim Patel v. Diamond Bar -- Claimant Amish Patel >> D/Event 5/6/96 Rec'd Y/Office 5/17/96 Our File S-87121 ABK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM EJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY c Dwight J. Kunz cc: SCJPIA w/enc. CARL WARREN & CO CLAIMS MANAGEMENT • CLAIMS ADJUSTERS 750 The City Drive South - Suite 400 - Orange, CA 92668 - Mail: P.O. Box 25180 - Santa Ana, CA 92799-5180 Phone: (714) 740-7999 - (800) 572-6900 -Fax: (714) 740-7992 ,—A M - V � DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS 1. Claims for death, Injury to person or to per.;onal l rope-ty must be filed not later than b rhos. after the occurrence. ;Gov Code Sec. 311.:,) 2. Claims for damages to real property must be filed nol later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim before filing. 4. See page 2 for diagram upon which to locate ppla,:e A ac:ident. 5. This claim form must be signed on page 2 at bot:orr,. 6. Attach separate sheets, if necessary, to five full derails. SIGN EACH SHEET. 7. Claim must be filed with City Clerk. (Gov. Code Sec. 915a) To: The City of Diamond Bar Name of Claimant rL f Home Address of Claimant / City and State ga5 fiv�T7nlG'T� DR g6Ale6%A, Business Address of laimant City and S e 9a 5 E YaA/Ti4%'ronJ b&`1. /�� 'AYO i/14 1-4 Give address to which you desire notices or communications to be sent regarding this cl CLAIM No. i I I Age ofClaimant (if natural person) me Telephone Number 518 359'/%�-g usiness Telephone Number x/19 ) ��� — 114 9a5� c A How did DAMAGE or INJURY occur? Give full particulars. il�ra�cL T7 C4 o AJ C�/T-oFr7 lJfop w� CoAl-! TT G7bl"O"V kMS /�cl. f'.?dC���S.S. 7`h' C G✓ S A (c' �°/i°� 0 . "t> hAD A lJ� �rJC/� QA AI odt �yis 6.U.s,N4 ;114.yy9 re 6<- %a y C-1 foe - 7-HV5 �Pf 23e17- 7HE ?VOAI T 6F AY Y ("f When did DAMAGE or INJURY occur? Give full particulars, date, time of day: 5%�("'- � q,30 e'71 Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give street names and addresses and measurements from landmarks: 0 A C��yd�/ Cir= a�>� d� 5 Sac�Th') (�1✓�- Y - D What particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or damage, if known: ��lr<ti o + k� -DW'1VfA Pct- �r/� - �A y �� rP� v yam- of� c/ %z S��a7/�o Nor �' �f ����✓ i y � , i h'iS �� � C4 tl& a F -T IMC14 �r What D 1V— GE or INJURIES do you cl m resulted? Give full extent of injuries or damages claimed. DU�rs �6 �Qa�����', C���, }�vo ,�Po�r cA� B _ wk , y What A.NIOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of computation: 3�riMT�5 �r�G B� O��T�� f�T �r,� d� Discd��f� y '-7 Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of computation: 61 _ STS LL SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Insurance payments rec . ved, if any, anames of Insurance Company. /�l �1 rApenulrurez rnauc un accuunL ui accluent or Injury: (llate—Item) (Amount) Name and address of Witnesses, Doctors and Hospitals: fV0 CC. IM OF 10-o,CAL 11,f0_VR y /Y,fVr4( /A READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourself or your vehicle Nvhen you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X." NOTE: If diagrams below do not fit the situation, attach hereto a proper diag�m signed by claimant. 11 J 7 FOR AUTOMO NTS a� Y�-7 S� n/oQry -FOR OTHER ACCIDENTS Si K Signature of Claimant or person filing on his behalf giving Typed Narne• Date rel ti hip to Claim AA4 1sH �� �6L 5�/��y� C"' kr11S 11IUST BE FILED WITH CI'T'Y CLERK (GOV. 03DE SEC. 915a) . CITY OF DIAMOND BAR �7 AGENDA REPORT AGENDA NO. / TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1996 REPORT DATE: May 29, 1996 FROM: George A. Wentz, City Engineer TITLE: Notice of Completion for the Construction of New Sidewalks along Diamond Bar Boulevard between: Goldrush Dr. and Golden Springs Dr., Highland Valley Road and Temple Ave., Adjacent to Sycamore Canyon Park, Crooked Creek Dr. and Cold Spring Ln., and Shadow Canyon Dr. and Sugarpine Pl. SUMMARY: On March 19, 1996, City Council awarded the sidewalk construction contract to D.R. Schmidt, Inc. for a total amount of $102,760.00. The completed work has been determined to be in accordance with the specifications approved by the City. The final construction contract amount, including change order items, was $104,170.10. RECOMMENDATION: It is recommended that the City Council accept the work performed by D.R. Schmidt and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty- five (35) days after the recordation date. LIST OF ATTACHMENTS: X Staff Report Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) x Other: Notice of Completion 1. Has the resolution, ordinance or agreement been reviewed N/A Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? _ _ N/A Yes No Which Commission? _ _ 5. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: _ _ REVIEWED BY: c Terrence L. BhT_ City Manager Assistant City Manager �. City Engineer vl A- CiV VP(tilL i(L11-Vl7kl- AGENDA NO. _ MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L.Belanger, City Manager SUBJECT: Notice of Completion for the Construction of New Sidewalks along Diamond Bar Boulevard between: Goldrush Dr. and Golden Springs Dr., Highland Valley Road and Temple Ave., Adjacent to Sycamore Canyon Park, Crooked Creek Dr. and Cold Spring Ln., and Shadow Canyon Dr. and Sugarpine Pl. ISSUE STATEMENT Submit and file for recordation a Notice of Completion for the Construction of Sidewalks along Diamond Bar Boulevard between: Goldrush Dr. and Golden Springs Dr., Highland Valley Road and Temple Ave., Adjacent to Sycamore Canyon Park, Crooked Creek Dr. and Cold Spring Ln., and Shadow Canyon Dr. and Sugarpine Pl. RECOMMENDATION It is recommended that the City Council accept the work performed by D.R. Schmidt, Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty-five (35) days after the recordation date. FINANCIAL SUMMARY This process of filing Notice of Completion has no fiscal impact on the City. BACKGROUND/DISCUSSION At the March 19, 1996 City Council Meeting, Council awarded the contract for construction of new sidewalks along Diamond Bar Boulevard between: Goldrush Dr. and Golden Springs Dr., Highland Valley Road and Temple Ave., Adjacent to Sycamore Canyon Park, Crooked Creek Dr. and Cold Spring Ln., and Shadow Canyon Dr. and Sugarpine Pl. to D.R. Schmidt, the lowest responsible bidder. The final construction contract amount, including change order items, was $104,170.10. On May 1, 1996, D. R. Schmidt completed construction of the new sidewalks. Staff has determined that the completed work is in accordance with the specifications prepared and approved by the City. PREPARED BY: ROSE MANELA DO NOT RECORD I(EQUIREMENTS AS TO NOTICE OF COMPLETION A notice of completion must be tiled for record WITHIN 10 DAYS after completion of the work of improvement (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co- owners (in fact, the foregoing form is designed for giving of the notice by only one cotenant), but the names and addresses of the other co- owners must be stated in paragraph > of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. In paragraphs 3 and 5, the frill address called for should include street number, city, county and state. As to paragraphs 6 and 7, this Conn should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the works "A Work of improvement'? from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contact (C g.- "The foundations for the improvement"): (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name treed be given if there is no general contractor, e.g.., on so-called "owner -builder jobs." In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. J, TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1996 REPORT DATE: May 29, 1996 FROM: George A. Wentz, City Engineer TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond (Faithful Performance, Labor & Material) for 23504 Ridgeline Road (Unitech Engineering, Inc.). SUMMARY: Consider exoneration of Cash Deposit in Lieu of Grading Bond for improvement security as required in accordance with the Subdivision Map Act. This project was abandoned by the homeowner and a new project was started with another engineer. A new bond for $1890.00 has been posted for the new project. RECOMMENDATION: It is recommended that the City Council approve the exoneration of Bond No. 1000536335, in the amount of $3,060.00 deposited with General Bank on December 2, 1994 and that the City Clerk notify the Principal and Surety of this action. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUB_VIITTAL CHECKLIST: _ Public Hearing Notification Bid Specification (on file in City Clerk's Office) _ Other: Notice of Completion and Final Grading Certificate 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: Terrence L. Bela r City Manager Frank M. Usher Assistant City Manager N/A _ Yes _ No Majority N/A _ Yes _ No N/A _ Yes _ No N/A _Yes _ No A. W CITY COUNCIL mcx—<>nz- AGENDA NO. MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L.Belanger, City Manager SUBJECT: Exoneration of Subdivision Improvement Bonds for 23504 Ridgeline Road (Unitech Engineering, Inc.) ISSUE STATEMENT Consider exoneration of Cash Deposit in Lieu of Grading Bond for improvement security as required in accordance with the Subdivision Map Act. RECOMMENDATION It is recommended that the City Council move that: a) Bond No. 1000536335, in the amount of $3,060.00 deposited with General Bank on December 2, 1994, be exhonerated. e) The City Clerk notify the Principal and Surety of these actions. FINANCIAL SUMMARY This action has no fiscal impact on the City. BACKGROUND In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with Unitech Engineering, Inc. to complete grading and retaining wall improvements for proposed pool deck, pool house and tennis court at 23504 Ridgeline Road. The developer guaranteed faithful performance of this agreement by posting with the City on December 2, 1994, a cash deposit in lieu of a grading bond for Grading Improvements. Although this agreement has not been fulfilled due to abandonment by the homeowner, a new project has started under a different engineering firm with a new bond posted. DISCUSSION The following bond is recommended for exoneration: Account Number: 1000536335, Cash Deposit in Lieu of Grading Bond Amount: $3,060.00 Reason: Owner has abandoned this project and has started another project with a different engineering firm. A new bond (in the amount of $1890.00, cash deposit in lieu of grading bond with Bank of America) has been posted to replace this cash deposit. PREPARED BY. - ROSE MANELA General Bank -QD ACCOUNT NO. 1000536335 4444 D -20622 HEAD OMCE • an S rgUMA 4T. LJ_ G 1=2 DEC 2 .19 QQ THIS CERTIFIES THAT **UNITECH ENGINEERING, INC.** HAVEMAS +ri'1-C+i�C aYS� iL..Ir 1ah IL Ir_ DEPOSITED IN THIS BANK I � I +110., 1150 LLUS 5 *3.060.00* PRINCIPAL PAYABLE TO CITY OF DIAMOND BAR OR ORDER Repayable in current funds on return Of this certificate properly endorsed 181 DAYS after date, with interest at*A. 03Z %per annum. This certificate shall be considered renewed automatically for an additional period of time equal to the original term, and thereafter for add- itional successive periods of time equal to such original term, unldsspresentedformclemptionwithin 10days after the end of the original term or any subsequent term provided for herein. The bank retains the right to redeem this certificate at any original or subsequent maturity date upon 30 days prior written notice. The bank reserves the right also to change the interest rate rom time to time upon 30 days written notice prior to the original or any subsequent maturity data. This certificate is not transferable ex cep i ac ordanca the rules and regulations of the Board of Governors of the Federal Reserve System_ INTERESTPAYABLE AT MATURITY TO 0850198310 MATURITY DATE:JUNE 1, 1995 ' CASH DEPOSIT IN LIEU OF GRADING BOND (FAITHFUL PERFORMANCE, LABOR MATERIAL) ACKNOWLEDGEMENT AND CONSENT OF FINANCIAL INSTITUTION T/ L� A -A) � (hereinaf er "Financial Institution") hereby acknowledges that [, 1 j l ,.aCH E&J` 1ME& W-1 1 -NI -C. (hereinafter "Depositor") has deposited with Financial Institution the sum of $ Fina::cial Institution acknowledges and agrees that the foregoing deposit s ---ands in the name of the City of Diamond Bar, a California municipal corporation (hereinafter the "City"), and that the City is the owner of such account. No funds shall be withdrawn from said account without the express, written consent of the City; provided, however, -that any interest earned on the deposit shall -belong to the Depositor. Financial Institution further acknowledges and agrees that upon written instructions from the City, Financial Institution shall immediately pay to the City such amount (not exceeding, in the aggregate, the sum specified above) as may be requested by City. Financial Institution further acknowledges and agrees that such funds shall be paid to the City notwithstanding any contrary instructions that may have been given by the Depositor. Financial. Institution represents to City and warrants that the entire amount of the principle on deposit as provided herein is insured through the Federal Deposit Insurance Corporation (FDIC) or the Federal Savings and Loan Insurance Corporation (FSLIC). WHEREFORE, this acknowledgement and consent is executed this day o f ► 19 FINANCIAL INSTITUTION: God 10016 V3 ARCADIA OFFICEN Dfl. gy ; 'ba NOIDNLLN M sell ►nen ARCADIA, CJ1 9007 t TO: C 17y CG s� tL 21660 EAST COPLEY DRIVE - SUITE 100 DIAMOND BAR, CA 91765-4177 909-860-2489 • FAX 909-861-3117 LETTER OF TRANSMITTAL Date: Izi1319ey. Job No.: 6P— c�4 _ 9 Attention: y,,,� U p G E S S Re: 27=3 EE�C) Lf C-1 1J <e WE ARE SENDING YOU: Attached Under separate cover via Shop drawings Prints Plans Copy of letter Change order Other the following items. Samples specifications y � COPIES DATE NO. DESCRIPTION SO 6<D -- THESE ARE TRANSMITTED as checked below: For approval Approved as submitted For your use Approved as noted As requested Returned for corrections Review/comment Other FOR BIDS DUE 19 REMARKS: Resubmit copies for approval submit cooies for distribution Return corrected prints PRINTS RETURNED AFTER LOAN TO US COPY TO: SIGNED: G,� \,j E �v kA I Ur UTAMUNU L$A1�, AGENDA REPORT AGENDA NO. 5.9 TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1996 REPORT DATE: May 29, 1996 FROM: George A. Wentz, City Engineer TITLE: Sunset Crossing Road Street Rehabilitation From SR -57 Off -ramp To Golden Springs Drive SUMMARY: Sunset Crossing Road, between SR -57 and Golden Springs Drive, is in need of pavement rehabilitation and/or reconstruction. The existing pavement for Sunset Crossing Road has been analyzed and evaluated in order to determine the most practical and economical approach for the roadway improvements. Based on the findings of the pavement evaluation, plans and specifications for the project have been prepared. RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution to approve the plans and specifications of the Sunset Crossing Road Street Rehabilitation Project from SR -57 Off -ramp to Golden Springs Drive and authorize the City Clerk to advertise the project for bids. LIST OF ATTACHMENTS: X Staff Report —Public Hearing Notification X Resolution X Bid Specifications ton file in city clerk's office) _ Ordinances(s) _ Other _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission`? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belan er F nk sher )0( Georg A. entz City Manager Assistant City Manager City Engineer C:AWP60\LINDAKAY\AGEN-96\SUNNRI;NAB N" CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Sunset Crossing Road Street Rehabilitation From SR -57 Off -ramp To Golden Springs Drive ISSUE STATEMENT Sunset Crossing Road, between SR -57 and Golden Springs Drive, is in need of pavement rehabilitation and/or reconstruction. Based on the findings of the pavement evaluation, plans and specifications have been designed and completed accordingly. RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution to approve the plans and specifications of the Sunset Crossing Road Street Rehabilitation Project from SR -57 off -ramp to Golden Springs Drive and authorize the City Clerk to advertise the project for bids. FINANCIAL SUMMARY: The Sunset Crossing Road Street Rehabilitation Project is estimated to cost $622,500. The total allocated project budget is $650,000 of Gas Tax Fund. BACKGROUND/DISCUSSION: Sunset Crossing Road, between SR -57 and Golden Springs Drive, is in need of pavement rehabilitation and/or reconstruction. To determine the most practical and economical approach for restoring the street to full function, the existing pavement on Sunset Crossing Road has been tested, analyzed, and evaluated. Based on the findings of the pavement evaluation, 2" asphalt concrete overlay with 3/4" A.C. leveling course and pavement fabric will be utilized. Additionally, the sections from Navajo Spring Road to approximately 415' east of Tellgate Drive and the eastbound lane and the outer 6' of the westbound roadway from 415' east of Tellgate Drive to Golden Springs Drive will be reconstructed with 2" A.C. overlay/6" A.C./7" crushed aggregate base. 1 Sunset Crossing Road June 4, 1996 Page Two Plans and specifications for the project have been prepared. The work to be performed under the specifications consists of the rehabilitation/reconstruction of the existing road pavement; striping; and reconstruction of Portland Cement concrete curb and gutter, sidewalks, drive approaches, cross gutters, and wheelchair ramps. The project area includes approximately 1.04 miles of Sunset Crossing Road. Key aspects of requirements placed upon the contractor includes: • Construction schedule to be submitted at least ten (10) calendar days before start of work. • Traffic control plans. • Street reconstruction work in front of Diamond Point Elementary School shall be completed prior to the Labor Day Holiday. • Notification to utility owners and other public agencies. • Two (2) Public Notices to each business and residence affected by the project. • Completion of all work within seventy-five (75) calendar days. • Liquidated damages of $500/day for non-performance. • Alternate bid items such as concrete drive approaches and sidewalks. All customary insurance and bonds have been included. Staff has prepared a tentative schedule for the various project activities. They are as follows: Plans and specifications to City Council for approval and authorize City Clerk to advertise for bids June 4, 1996 Bid opening June 27, 1996 Award of Contract July 16, 1996 Notice to Proceed July 29, 1996 Start of Construction July 29, 1996 Completion of Construction October 11, 1996 Prepared By: David G. Liu 2 RESOLUTION NO. 96- A RESOLUTION OF THE COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE SUNSET CROSSING ROAD STREET REHABILITATION PROJECT FROM STATE ROUTE 57 TO GOLDEN SPRINGS DRIVE, IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the City of Diamond Bar. WHEREAS, the City of Diamond Bar has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the specifications for the Sunset Crossing Road Street Rehabilitation Project from State Route 57 to Golden Springs Drive. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing of the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 10 o'clock a.m. on the 27th day of June 1996, sealed bids or proposals for the Sunset Crossing Road Street Rehabilitation Project from State Route 57 to Golden Springs Drive. Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100, 21660 E. Copley Drive, Diamond Bar, California 91765-4177. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Bid for the Sunset Crossing Road Street Rehabilitation Project from State Route 57 to Golden Springs Drive." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the request for certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract and the Contractor and any subcontractor under him shall employ with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least ten percent (10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed Contract if the same is awarded to him, and in the event of failure to enter into such Contract said cash, cashier's check, certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and a labor and material bond in an amount equal to one hundred percent (100%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a contractor at time of award in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the profiles, plans, and specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the plans and specifications will be furnished upon application to the City of Diamond Bar and payment of $30.00, said $30.00 is non-refundable. Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional nonreimbursable payment of $10.00 to cover the cost of mailing charges and overhead. The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of Section 903 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of the City Council of the City of Diamond Bar, California. Dated this day of , 1996. PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar, California, this day of , 1996. Mayor ATTEST: City Clerk I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Council of the City of Diamond Bar, California, at its regular meeting held on the day of , 1996, by the following vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: City Clerk, City of Diamond Bar, California a0130iiQ ivauldolana(l Xl!untuuloD J92LIULI i -�ilD iumsissV J02weNI XJID oue3alsna s r iagsn 'Ni x�id za un Z a3uazzas :AS agMAiAgW lnsodoid jo3 isonbag X (931330 S,)IJQl0 AID ui aig uo slnsodoad) (s)ivauiaajgv Insodoid oipniS uliisaQ engin X (s)sa3unuipi0 — (a3u30 s�� JOID AIi0 at alu UO) uOpeo'i 3adS Pig (s)uorinlosJO — uorin3i3pol\I 2uueaH 3lignd — UOdag 33 5 X: SJ N2IWHDVJ.LV d0 J SI'I ` '008'001$ 30 pmoxa of iou iunoum un ui apoD luawdolanaQ oAlsuagaiduwo n 3o uopnmdaad aqi .io3sa3inias 8uriinsuo3 apinold of `313nM pun uosgomf PUB JMS PIM IMInNI pzO3AMD 3o suui3 aqi sapnl3ui Osla g3ignn lanai guiilnsuo3 u 3urivasazdai `oTpniS u21saQ uL,gif1 gitAi luaul29.12V sa3lAiaS Iuuotssa3oid n oiui iaiva pun `000 ` 16$ 3o iunoulu aqi ui opoD luauidopAo(j aqi 3o uorinmdald agi io3 ivauiisnfpn ia2pnq n anoiddn it3uno0 xi13 agi ingi Papuaulmo3az si iI NOIJ,VQNgNINI00g2i •Su1.Ti3 uan9S 2uTivasaida3 `paAia3ai mann slmodoid moa •iso33a angeiogni1oo u 2uisodaid `ngp2oi uinai of asog3 suuu asagi 3o InianaS WOO luauidolana(I antsuagajdwo3 n 3o uoq mdaid aqi ui isissn of suuu gurilnsuo3 ln3ol pautlnnb (S1) uaai3u of slnsodoid .io3 sisanbag ino ivas iuoluMda(I ivauidolanaQ Allunwwo0 agi ma,( slgi 3o g3.mn uI :)LUVNINif1S gQOD J NUWdO'IgAdQ FIAISNaHd2IdWOD V d0 AIOIJ.V dVdd2id 2IOd JLDVdJNOD d0 C[HVMV CNV JNaMLSf1rQV ZaJQfIEI V 30 'IVAO2IddV :g'IIIZ zoi3aiiQ luauidolanaQ ,CilunwwoD `oun3aiSaQ saulnr :NI02Id 966I `LZ AnNI :HJ VQ J.2IOdaN 9661 `t, aunt :F[IVQ JNI.LaaW aa2nUEW 40 `Jo2mlou I muoiju :OZ of 'OSI VQNgJV luodau VQNdJV 2IVg QNONIVIQ d0 AZID _ muauumdap pmagu guinnolloj aqi giinn possnosip liodo-d ON saA Luodai aqi Xq pai3a33n siu;)w mdap iagio oiV •9 ON _ sax — LuoissiluwoD LIoigM Luoissiuiuzoo n Xq pannainaz uaaq uodai aqi snH •.v ON sa�j Lpassossu uaoq I nduii inivauiuodinua snH £ AZRmfVNi Laion SSV 30 CiuoftLU E adinbai podai aqi sao(I Z _ LXauuoi v AilD aqi ,�q ON sox X pannaimu uaaq luaulaaaSn .io a3uuuipzo `uorinlosaz agi snH I :,LSI'IXDaHO 'IV.LLINigIIS oipniS u�IisaQ ungfl :NOLLf1gINISI(I -IVNUaLXg lnsodoid jo3 isonbag X (931330 S,)IJQl0 AID ui aig uo slnsodoad) (s)ivauiaajgv Insodoid oipniS uliisaQ engin X (s)sa3unuipi0 — (a3u30 s�� JOID AIi0 at alu UO) uOpeo'i 3adS Pig (s)uorinlosJO — uorin3i3pol\I 2uueaH 3lignd — UOdag 33 5 X: SJ N2IWHDVJ.LV d0 J SI'I ` '008'001$ 30 pmoxa of iou iunoum un ui apoD luawdolanaQ oAlsuagaiduwo n 3o uopnmdaad aqi .io3sa3inias 8uriinsuo3 apinold of `313nM pun uosgomf PUB JMS PIM IMInNI pzO3AMD 3o suui3 aqi sapnl3ui Osla g3ignn lanai guiilnsuo3 u 3urivasazdai `oTpniS u21saQ uL,gif1 gitAi luaul29.12V sa3lAiaS Iuuotssa3oid n oiui iaiva pun `000 ` 16$ 3o iunoulu aqi ui opoD luauidopAo(j aqi 3o uorinmdald agi io3 ivauiisnfpn ia2pnq n anoiddn it3uno0 xi13 agi ingi Papuaulmo3az si iI NOIJ,VQNgNINI00g2i •Su1.Ti3 uan9S 2uTivasaida3 `paAia3ai mann slmodoid moa •iso33a angeiogni1oo u 2uisodaid `ngp2oi uinai of asog3 suuu asagi 3o InianaS WOO luauidolana(I antsuagajdwo3 n 3o uoq mdaid aqi ui isissn of suuu gurilnsuo3 ln3ol pautlnnb (S1) uaai3u of slnsodoid .io3 sisanbag ino ivas iuoluMda(I ivauidolanaQ Allunwwo0 agi ma,( slgi 3o g3.mn uI :)LUVNINif1S gQOD J NUWdO'IgAdQ FIAISNaHd2IdWOD V d0 AIOIJ.V dVdd2id 2IOd JLDVdJNOD d0 C[HVMV CNV JNaMLSf1rQV ZaJQfIEI V 30 'IVAO2IddV :g'IIIZ zoi3aiiQ luauidolanaQ ,CilunwwoD `oun3aiSaQ saulnr :NI02Id 966I `LZ AnNI :HJ VQ J.2IOdaN 9661 `t, aunt :F[IVQ JNI.LaaW aa2nUEW 40 `Jo2mlou I muoiju :OZ of 'OSI VQNgJV luodau VQNdJV 2IVg QNONIVIQ d0 AZID CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: APPROVAL OF A BUDGET ADJUSTMENT AND AWARD OF CONTRACT FOR PREPARATION OF A COMPREHENSIVE DEVELOPMENT CODE ISSUE STATEMENT: In March of this year the Community Development Department sent out Requests for Proposals to fifteen (15) qualified local consulting firms to assist in the preparation of a comprehensive Development Code. Several of these firms chose to team together, proposing a collaborative effort. Four proposals were received, representing seven firms. RECOMMENDATION: It is recommended that the City Council approve a budget adjustment for the preparation of the Development Code in the amount of $91,000, and enter into a Professional Services Agreement with Urban Design Studio, representing a consulting team which also includes the firms of Crawford Multari and Starr and Jacobson and Wack, to provide consulting services for the preparation of a Comprehensive Development Code, in an amount not to exceed of $100,800. FINANCIAL STATEMENT: The project will be funded through the City's General Fund. An amount not to exceed a total of $100,800 has been scheduled for the entire project with an option for a 4 % discount if invoices are paid by the City within 15 days of receipt. BACKGROUND: All development projects within the City are currently processed under the Los Angeles County Code, which was adopted in 1989 upon incorporation. Since that time the City has modified and expanded this Code to reflect local issues and the mandates of recent State legislation. Adoption of the City's General Plan on July 25, 1995 established goals and strategies to implement the community's vision for its future. As a results of this effort, it became apparent that the existing Zoning Code is outdated and ill-suited to meet the City's needs in terms of the type and quality of development that is the community's goal. The attached Request for Proposal (RFP) and Urban Design Studio's proposal oontain a oomploto dinounitiAA e; tke n;4y�A DAVA1�fWAN 4 VAda r�dui#2f41AW MNA An ft Wl9 adopted General Plan. The City's goal is a user friendly document which is responsive to the newly adopted General Plan goals and policies and reflects current law. The comprehensive Development Code will consist of updated and expanded zoning, subdivision, and design standards with improved definitions, standards and clarity. It is anticipated that this process will be a collaborative effort between the consultant, City staff, legal staff, local decision makers and the community. DISCUSSION: Proposals were received from four firms and were carefully reviewed. The proposals recommended a range of services and costs. The consultant's proposed fees for preparation of the development code are as follows: Consultant Fee 1. Urban Design Studio $100,800 2. Cotton/Beland $90-100,000 3. Hightower Associates $94,000 4. Hogle-Ireland $272,628 City Staff reviewed the proposals and recommends Urban Design Studio based on the firm's relevant experience and information obtained from an extensive background check which revealed the project team's success in completing projects within budget and in a timely manner and their client's satisfaction with the completed products. Among those products is the City of San Bernardino Development Code, which was the recipient of the National American Planning Association Outstanding Planning Award for Plan Implementation, 1992. The City Staff recommends that the City enter into an agreement with Urban Design Studio in an amount not to exceed $100,800. Staff estimated the cost for consultant services necessary to prepare the Development Code at $100,000. The FY95-96 budget contained a $50,000 allowance for the first year's costs associated with this 18 month contract. As a result of budget amendments approved to complete the 1995 General Plan and challenge the Industry Materials Recovery Facility, the Development Code allocation was reduced to $10,000. An amendment to the budget in the amount of $91,000 is necessary to encumber the entire contract cost within the current budget year. Attachments: Request For Proposal Professional Services Agreement Urban Design Studio Proposal Proposal on File in City Clerk's Office March 22, 1996 Paul Crawford, AICP Crawford, Multari and Starr 641 Higuera St., Suite 202 San Luis Obispo, CA 93401 RE: Request for Proposal, Comprehensive Development Code City of Diamond Bar Interested Consultants: The City of Diamond Bar is inviting Requests for Proposals from qualified consulting firms for the preparation of a comprehensive Development Code. Enclosed please find the Request for Proposal, the City's adopted General Plan, the City's standard consulting services contract, and a copy of "Measure D" as described in the RFP. If you have any questions, please contact me at (909) 396-5676. We look forward to hearing from you. Sincerely, Catherine Johnson Senior Planner Ron Pflu rath Bruce Jacobson Paul Crawford, AICP g Jacobson and Wack Crawford, Multari and Starr Urban Design Studio 641 Higuera St., Suite 202 446 N. Newport Blvd., Suite 202 P.O. Box 2448 Newport Beach, CA 92663 Santa Barbara, CA 93120 San Luis Obispo, CA 93401 wpo Heinz Lumpp Rick Hume Don Cotton FORMA Cotton/Beland Associates J. F. Davidson 747 Careen Street, Suite 400 3880 Lemon Street, Suite 300 10790 Civic Center Drive, Suite 100 Pasadena, CA 91010 P.O. Box 493 Rancho Cucamonga, CA 91730 Paul H. Sedway, AICP Eric J. Ruby Urban Vision The Planning Center Sedway Cooke Associates 1300 Dove Street, Suite 100 445 S. Figueroa St., Suite 2600 1601 Dove Street, Suite 205 Newport Beach, CA 92660 Los Angeles, CA 90071 Newport Beach, CA 92660 `'°p° Paul Ireland Tom Smith Hogle-Ireland Michael Brandman Associates Envicom 19752 MacArthur Blvd., Suite 210 11444 W. Olympic Blvd., 10th floor 28328 8Agouralls, C o ad 91301 Irvine, CA 92715 Los Angeles, CA 90064Agoura Lamy Lawrence Sharon Hightower Hightower Associates David Evans and Associates Lawrence Associates g 800 North Haven Avenue, Suite 300 34244 Via Santa Rosa, Suite A 798 Via Santo Tomas Capistrano Beach, CA 92624 Claremont, CA 91711 Ontario, CA 91764 Ken Topping, AICP John Jaquess 201 N. E. Street San Bernardino, CA 92401 CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of June 5. 1996 by and between the City of Diamond Bar, a municipal corporation ("City") and Urban Design Studio , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B." B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect June 5. 1996 , and shall continue until _December 30. 1997 , unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper monthly invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed One Hundred Thousand, Eight Hundred dollars ($ 100.800.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California COMDEV4 CAWP51\C0NTRACT\URBNDSN.CSA Consultant: Mark Brodeur, Principal Urban Design Studio 27132A Paseo Espada Suite 425-A 91765-4177 San Juan Capsistrano, CA 92675 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. , Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City . harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. g. Indemnification. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law, Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be Pa 950525 10572-0000i Jjf.dl 1091k77rn 4 Page 2 conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Consultant shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; and (4) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy COMDEV4 CAWP51\CONTRACnURBNDSN.CSA Page 3 endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement.. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to.the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) 950525 105r -00W1 I.j/xdl 10'A77 4 Page 4 days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City. 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or. sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City'may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 19. Compliance Nvith Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance tinder this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by 950525 10572.00001 Isj/sdl 1092677 4 Page 5 City shall inno way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. ' Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: By: City Clerk Approved as to form: n,� 950525 10572-00001 4jlcdl 1092677 4 CITY OF DIAMOND BAR By: City Manager "CONSULTANT" Page 6 City Attorney By: Its: 950525 10572-00001 6j/.dl 1092677 4 Page 7 COMPREHENSIVE DEVELOPMENT CODE REQUEST FOR PROPOSALS The City of Diamond Bar is seeking proposals from qualified consulting firms to prepare a comprehensive Development Code. The City's goal is a user friendly document consisting of updated and expanded zoning, subdivision, and design standards with improved definitions, standards and clarity, updated to reflect current law which will be responsive to the newly adopted General Plan goals and policies. I, PROTECT BACKGROUND The City of Diamond Bar is located in the southeast corner of Los Angeles County, at the intersection of Los Angeles, Orange and San Bernardino Counties. Situated at the eastern end of the San Gabriel Valley, the City is located at the junction of the 57 and 60 freeways. Characterized rolling hillsoutstanding valleys, Diamond Bar as a hillside residential nmunity th vwo tural slopes and ridgelines. The City of Diamond Bar began as "Rancho Los Nogales" after a Spanish land grant in 1840 and at its height was one of the largest cattle and walnut ranches in Southern California. In 1956, the ranch was purchased by the Christiana Oil Corporation and the Capital Oil Company. Although conceived as one of the first master -planned communities in the County, Diamond Bar has developed primarily as individual and unrelated residential tracts, with minimal commercial and other non-residential land uses. After developing under the jurisdiction of the County for nearly 30 years, Diamond Bar incorporated in 1989. The City is currently operating under the Los Angeles County Code which was adopted upon incorporation. Since that time the City modified and expanded this Code to reflect local issues and the mandates of recent State legislation. This has included a major revision to the Commercial Manufacturing Zone, and several additions adopted as ordinances addressing development review, expanded fic ent regulations, hillside management, congestion management, water landscaping, property maintenance and revised sideyard setback requirements. After a lengthy effort the City adopted a General Plan on July 25, 1995. The General Plan establishes goals and strategies to implement the community's vision for its future. This vision includes as its priorities the retention of the hillside community character, the preservation of open space, the reduction of regional traffic impacts on local streets, the promotion of viable commercial activity, the provision of well- maintained and attractive housing and the creation of a community environment which nurtures social, cultural, religious, educational and recreational opportunities for its citizens. As a result of this effort, it became apparent that the existing zoning code is outdated and ill-suited to meet the City's needs in terms of the type and quality of development that is the community's goal. A comprehensive Development Code is required which can facilitate the implementation of the General Plan's goals and strategies. It is envisioned that this Code will include quality graphics, charts and tables to summarize and clarify information, presented in a format that allows the integration of existing development related policies and standards. The ultimate goal is the creation of a single "development services" related volume which replaces all existing ordinances and includes zoning and subdivision regulations, development standards and design guidelines. Accordingly, the successful firm will need to demonstrate a variety of attributes, including strong physical planning skills, a thorough knowledge of State law, strong writing and graphic skills, experience and effectiveness in working with diverse groups in the public arena and an intimate knowledge of land use, development practices and design. It is anticipated that this will become a working partnership between the consultant and the Community Development Department, including staff from the Planning and Building and Safety Divisions and the Engineering Department. H. SCOPE OF SERVICES A. In order to be successful, the process of creating a comprehensive Development Code must be a collaborative effort between the consultant, City staff, legal staff, local decision makers and the community. To this end, it is anticipated that the process will involve numerous public meetings with the purpose of informing and guiding local decision makers and citizenry. A public outreach program, utilizing the City's resources to advertise through informational brochures, surveys and handouts, is planned to encourage and promote public input and participation. Using the existing zoning code as a starting point, it is the City's intent to subdivide this process into manageable steps. It is the City's goal to adopt and implement individual chapters of the code addressing specific topic areas such as commercial and residential development, which will ultimately be integrated into a single comprehensive volume. A program to achieve these ends might be structured as follows: 2 Phase I. Attend an initial Planning Commission meeting and present an overview of the proposed Comprehensive Development Code and its preparation process. Prepare informational handouts and surveys seeking public input and participation. Review the existing zoning code for compliance with State law, case laws, statutes, professional practices, conformity with current standards including adopted ordinances and General Plan goals and strategies. Prepare report including findings . and recommendations; Phase II. Working with City staff, develop upgraded standards where needed and create new standards where needed or desirable. It is anticipated that this phase will entail public workshops with representatives of the development community, Planning Commission and possibly City Council; Phase III Develop format, charts and graphics and prepare drafts of specific chapters. Prepare environmental documentation, public hearing notices and final drafts of completed chapters. Attend and present recommendations at Planning Commission and City Council public hearings. Prepare draft chapters as adopted. Note: there will be several public hearing during this phase as individual chapters are adopted. Phase IV Prepare public hearing notices, final draft of completed document and staff reports. Attend and present recommendations at Planning Commission and City Council public hearings. Prepare final integrated draft document as adopted. B. The existing zoning code consists of two chapters, the Subdivision Code and the Planning and Zoning Code. With regard to these two chapters, needs identified to date include the following; 1 • Subdivision Ordinance. Adopted in 1989 with no amendments to the document, it needs to be updated for conformance with the State Subdivision Map Act. Additionally, if necessary, the City's lot line adjustment procedure and Certificate of Conformance procedures need to be reviewed and updated; and 2. Zoning Ordinance. This chapter will essentially be replaced by the new Development Code. The new code will need to address the following: a. Home occupations; b. Second dwelling units; C. Expanded definitions; d. Adoption of FAR's, lot coverage standards and applicable density ranges;. e. Revised parking standards; f. Revised sign standards; g. Standards for multi -building projects; h. Standards for rear yard encroachments; 3 i. Temporary use permits; j . eci Development standards for spfic uses such as fast food restaurants, car washes, gas stations, etc.; k. Administration and appeals provisions; 1. Establishment of an overlay district or specific development standards for the hillside residential development known as "The Country;" wall and fencing standards for hillside areas m. Establish residential addressing grade differentials, retaining walls; n. Revise administrative development review process to include square footage thresholds allowing certain residential developments to be approved at the staff level; o. Noise standards for all zones; p. Revise "administrative exceptions" section; and q. Adult business regulations. C. The Development Code, consisting of the two chapters previously cited, will need to be integrated into the City's Municipal Code as Title 21 and 22. In addition, the City's desires include, in the same binder or format, other design and development standards including but not limited to the following: 1. Slope density ordinance; 2. Landscaping standards; 3. Development security standards; 4. Tree Preservation Ordinance; 5. Satellite dishes, communication towers, antennas and other communication devices; 6. Lighting standards for commercial, residential and industrial development (ie. parking lots, tennis courts, security lighting); 7. Businesses dispensing alcoholic beverages; 8. Design review standards for residential, commercial and industrial land uses; and 9. Standards to implement the City's redevelopment philosophy. D. The consultant will be responsible for the following: Phase I report: findings and recommendations of review, ten (10) copies; 2. Phase 11 and III reports: draft reports and recommended text and graphics as prepared, for staff/workshop review, twenty copies (20) copies; 3. Draft documents for public hearing purposes in three ring binder format, fifty (50) copies. 4. Fifty (50) copies of replacement pages necessitated by changes occurring as a result of the public hearing process, if any; 5. Final document to be provided in a format compatible with municipal code publisher, City's electronic bulletin board and City's web page on the Internet. 4 III• QUALIFICATIONS Consultants will be expected to demonstrate writing and graphic skills, a thorough knowledge of State planning laws, the Subdivision Map Act, and professional planning practices and procedures. The consultant may be requested to commit to in- house availability by principal project personnel for regularly scheduled periods to be negotiated. N. SUBMITTAL REQUIREMENTS Proposals submitted in response to this RFP should be bound, and contain the following minimum information: A. Cover letter including name, address, and telephone number of the firm, background information and the name of the contact person; B. Names and qualifications of the project team that will be providing the services, including resumes and qualifications of the assigned staff.; C. Experience of the assigned team members with similar work; D. Scope of services; E. Proposed fee; F. Proposed hourly billing for each project team member that would be assigned and any expected additional expenditures. G.- Knowledge and understanding of applicable planning laws; H. Demonstration of strong writing and graphic skills; I. Firms capabilities relative to performing the required work within very reasonable time frames; J. At least three references for similar work; and K. Schedule of required time line to complete the project. V. SELECTION CRITERIA Selection of the firm will be done on a competitive basis. An oral interview may be required before a review team which may include City staff and decision makers. In reviewing and evaluating the response to this RFP, City staff will consider the following: A. Responsiveness and comprehensiveness of the proposal with respect to this Request for Proposals (RFP); B. Experience of the firm; C. The project manager's related experience and project team's qualifications; D. The project team's availability and ability to complete this project in a timely manner; E. Information obtained from references; F. Proof of insurance as required in the City of Diamond Bar's standard Consulting Services Agreement prior to entering into a contract; and G. Reasonableness of the proposed fee. 5 The criteria should not be construed so as to limit other considerations which may become apparent during the review and selection process. The City reserves the right to reject any or all proposals and may elect to make a decision without further ndiscudssionas a oronnegttof any mals solicitation s not proposals is not to be co rac liable for any cost or expenses incurred in the preparation of the proposal. VI. POTENTIAL ALTERNATE SCENARIO On March 26, 1996, "Measure D," will be before the voters at a special municipal election. Measure D proposes the adoption of an alternate version of a general plan for the City. It would repeal and replace the City's existing General Plan. If this measure passes, the City will need a development code which reflects the policies of the new General Plan. This code must be completed within 180 da s as mandated be at ba the initiative In the event that Measure D is adopted, you supplemental Request for Proposal, outlining the City's amended requirements on March 27, 1996. VII. SUBMISSION DEADLINE Five (5) copies of the proposal should be submitted and received no later than 5:00 p.m. on April 15, 1996. Submit the proposal to the attention of: James DeStefano, Community Development Director City of Diamond Bar 21660 E. Copley Drive, Suite 190 Diamond Bar, CA 91765-4177 All Questions concerning this RFP should be directed to Catherine Johnson at (909) 396-5676. Attachments: City of Diamond Bar's General Plan adopted July 25, 1995 • General Plan initiative, "Measure D" • Consulting Services Agreement 6 May 24, 1996 Mr. James DeStefano, Community Development Director CITY OF DIAMOND BAR 21660 E. Copley Drive, Suite 190 Diamond Bar, CA 91765-4177 Subject: Revised Scope of Work, Fee and Schedule for Comprehotl .,, Dear Jim: Attached you will find the subject documents revised per my recent discussfof k, Ir l The new revised project fee for the Development Code and hypertext electronlC code 4% if invoices are paid by the City within 15 days of receipt. The fee with the -1° , .i1S, To accommodate the fee reduction, we have revised Task 2.5 (Design Guidelines d IU e11Ili responsibility for preparation of the City-wide design guidelines. Instead, C ity stats w 1I for preparing the actual guidelines text based on their identification of community need; ,n,l rparnctdoi design issues. We will be available to advise staff on the needs/issues identification The responsibility of the consultant team with regard to the staff -prepared design guidei Ines ,, n 11 be i, ensure that they are properly formatted, illustrated, cross referenced and integrated into tale t14,dv of 111t,; new Development Code. We have also revised the project schedule to indicate completion of the new Code within an 18 month time frame instead of the previously proposed 24 month time frame. We accommodated this change by reducing some of our early tasks - we'll "get smart" faster - and by reducing some staff review time and some of our turn around time for revisions. We hope that these revisions meet with your expectations. We look forward to working with you and Cathy, and the rest of the Diamond Bar Team on this project. Sincerely, Urban Design Studio dyt Ron Pflugra , AICP Director of Planning Attachment cc: Bruce Jacobson urban Urban Design (`les n Urban Planning Paul Crawford AM Historic Preservation Landscape Architecture 27132-A Paseo Espada, Suite 425 San Juan Capistrano, California 92675 714.489 8131 Fax 714.489.9005 800.933 4UDS West Palm Beach, FL 407 689 0066 o It's Proposalt-ot-It", U", City of Diamond Bar Preparation of Comprehensive Development Code Irban ;1.44esign stuclio & starr eom 8 A A B 8 A 8 A A a a C C A A A A 8 A CZ3 A PMx sukfl a roermnunox 2. LAND 11199 102ISMMIMar spEL-IFIC STAMpAFMARDSpS In addWAn tont requtrommwemns the general de"W" (Pmpoq c4 vasopment Standards), the follow" st $Pecillc resIftntal otsuJiss: 14 < RESIDENTIAL DISTRICT a rSPECIFIC wulk STANDARDS A I Accessory FICURE 18.1 sinx-tuces xwxorcwPPco 3TmL w 2. Day Care Fadlity 3. Density Bonus 1 4. FronyRew yard A Averaging A 5, Golf Courses & Related Facaitte. A B. Guest House A 7. Wwrium Dweang —v Room size 8. hownturn Ow"M$MACK "A 30, x. A She MOW A 9. MwIt Rome Mariulleaured Housing 10. fAMIeHome Park SUIXAMSIon 11. Private Tennis "Oh IN" Cow 12. Recreational + Irban ;1.44esign stuclio & starr s Proposal and Qualifications for: Comprehensive Development Code Prepared for: City of Diamond Bar Prepared by: urban design studio Crawford Multati & Starr JACOBSON & WACK • Team Organization A. Identification Of Team B. Team Member Responsibilities C. Team Member Profiles D. Summary Of Relevant Experience E. Advantages of Our Team Proposal for COMPREHENSIVE DEVELOPMENT CODE CITY OF DIAMOND BAR Table of Contents 1. Team Organization............................................................. 1 A. Identification Of Team ....................................................... 2 B. Team Member Responsibilities................................................. 2 C. Team Member Profiles....................................................... 2 D. Summary Of Relevant Experience ............................................. 3 E. Advantages Of Our Team .................................................... 4 2. Scope Of Work.................................................................. 6 A. Overall Objectives............................................................ 6 B. Work Program.............................................................. 6 3. Proposed Project Fee............................................................ 20 4. Proposed Project Schedule...................................................... 24 5. References..................................................................... 27 Appendix A -Firm Profiles......................................................... 32 Appendix B - Personnel Resumes ................................................... 40 Appendix C - Approach to Zoning Documents ........................................ 46 Appendix D - Examples of Tables, Illustrations and Electronic Code Computer Screens ..... 48 .. _amunc .--ar - -ompre iens►ve Development Code Team Organization 1. `TEAM ORGANIZATION The following i.s a brief description of the joint venture consultant team and key personnel that comprise the Diamond Bar project team. A more complete description of each firm is located in Appendix A. Resumes of each person to be assigned to this project are located in Appendix B. A. Identification of Team URBAN DESIGN STUDIO (UDS) 27132-A Paseo Espada, Suite 425, San Juan Capistrano, CA 92675 (714) 489-8131 Urban Design Studio was established as a California corporation in August, 1987. The firm is a collaboration of urban planners, urban designers, and landscape architects providing planning and urban design services exclusively to the public sector. The firm specializes in the following areas: • Zoning Codes/Ordinances • Specific Plans • Urban Design CRAWFORD MULTARI & STARR (CMS) 641 Higuera Street, San Luis Obispo, CA 93401 • Design Guidelines • Downtown Revitalization • Design Review Services (805)541-3848 Crawford Multari & Starr provides comprehensive consulting services in land use planning and regulation, fiscal and economic analysis, planning agency computer applications, operations and management. Established in early 1990, CMS has worked on over 100 planning projects for 35 California cities, 13 counties, and 11 State agencies and special districts. The firm specializes in the following areas: • Development Codes/Zoning Ordinances • Comprehensive Planning • Environmental Planning JACOBSON & WACK G&W) P.O. Box 70511, Bakersfield, CA 93387 • Design Guidelines • Fiscal Analysis • Computer Applications (805)871-2304 The partnership of Jacobson & Wack is a specialized firm providing planning consulting services exclusively to California cities and counties since 1981. Mr. Jacobson and Mr. Wack represent 50 years of collective local planning experience in the public sector and in private consulting practice. Jacobson & Wack specializes in the implementation of community planning programs through the preparation of: • Development Code/Ordinances • Local Coastal Programs • Subdivision Ordinances • Rezoning Studies Page I -Pty o;_J►amonc .3ar - Comprehensive Development Code Team Organization B. Team Me nber Responsibilities We propose to assist the City of Diamond Bar in the preparation of a new Comprehensive Development �'_ ode with a team of consultants consisting of principals from Urban Design Studio (UDS), Crawford Multari & Starr (CMS) and Jacobson & Wack. The actual work on the project would be completed by Ron Pflugrath, AICP, Bruce Jacobson and Paul Crawford, AICP, who have a long-standing professional collaboration, and in various combinations have worked on over 40 zoning and subdivision ordinances, and other types of development regulations. See Part 4 (References) for descriptions of some of our team member's work, together and individually. Ron Pflugrath, .AICP, will serve as a project manager of the Diamond Bar project. He will be responsible for overall contract administration and for maintaining the work program schedule. He will be responsible for the day-to-day management of the consultant team and will be the primary liaison with City staff. C. Team Member Profiles Ron Pflugrath, AICP, Director of Planning for Urban Design Studio, has over 23 years of varied urban planning experience, including positions with Califon -da cities and consulting firms. His municipal planning experience covers both current and advance planning, including preparation of various General Plan elements, redevelopment plan studies, and zoning ordinances. With UDS, Mr. Pflugrath has prepared over 20 design standards/guidelines documents, numerous specific plans, freestanding design guidelines manuals, and has worked on several innovative development codes and zoning ordinances, several of which have received local and State APA planning awards.. Pflugrath was a major contributor to the national APA award-winning City of San Bernardino Development Code. Paul Crawford, AICP, has over 24 years of experience in City and regional planning. Before forming CMS, he served from 1980 to 1990 as both Director of Planning and Building for San Luis Obispo County, and Executive Director of the San Luis Obispo Council of Governments. Those positions followed five years of service to San Luis Obispo County in four other staff assignments, prior consulting work, and a staff position with the City of Visalia. His professional research interests are in the drafting of zoning and development regulations and designing planning agency computer applications. His work on the San Luis Obispo County Land Use Ordinance was recognized by an award from the California Chapter of the American Planning Association in 1981. Crawford was elected to the California Planning Roundtable in 1993. Bruce Jacobson, Principal of Jacobson & Wack, is a land use planner and administrator with over 24 years of planning experience. With Jacobson & Wack he has prepared numerous development codes, zoning ordinances, and subdivision ordinances. Earlier planning positions include Deputy Planning Director for San Luis Obispo County, Principal Planner for Ventura County, and Interim Planning Director for the City of Santa Paula. His work on the City of San Bernardino Development Code was recognized with a national award for outstanding planning from the American Planning Association in 1992. The APA award selection jury cited the Code's easy to use format, graphics, and straightforward (non -legalese) language as major attributes contributing to the "user friendly" nature of the Code. The San Bernardino Development Code combined zoning, subdivision, design guidelines, and hillside preservation standards into one comprehensive document. Page 2 r o. _,,tamonc ...ar - l.omprehensive Development Code Team Organization D. Summary of Relevant Experience The tei.m members have individually prepared over 40 development ordinances and design standards documents, as both consultants and prior city and county staff, including the following: Urban Design Studio Development Code (zoning/design guidelines) City of Chico (with CMS/J&W) Development Code (zoning/design guidelines) City of Alameda (with J&W) Development Code (zoning/ design guidelines) City of San Bernardino (with J&W) Development Code (zoning/design guidelines) City of Mission Viejo (with J&W) Zoning Code, City of Tustin (with CMS/J&W) Zoning Code, Culver City (with CMS/J&W) Zoning Ordinance, City of Fillmore (with J&W) Zoning Ordinance, City of Huntington Park (with J&W) City -Wide Design Guidelines, City of National City City -Wide Design Guidelines, City of Corona CBD Zoning Regulations and Design Guidelines, City of Arcadia CBD Zoning Regulations and Design Guidelines, City of Yuma Sign Ordinance, City of Cypress Sign Ordinance, City of Glendora Crawford Multari & Starr Code of Ordinances reorganization, Moss Landing Harbor District Code of Ordinances reorganization, Port San Luis Harbor District Community Design Guidelines, City of Buellton Countywide Design Plan, San Luis Obispo County (with Brady and Associates) Development Code, (zoning/subdivision) City of Chico (with UDS/J&W) Development Code (zoning/ subdivision), City of Calabasas Development Code (zoning/ subdivision) City of Hollister (with J&W) Subdivision Ordinance, City of Buellton Subdivision Ordinance, Mendocino County Zoning Code, Culver City (with UDS/J&W) Zoning Code, City of Tustin (with UDS/J&W) Zoning Ordinance, City of Buellton Zoning Ordinance, City of Desert Hot Springs (with J&W) Zoning Ordinance, City of Mountain View (with J&W) Zoning Ordinance, City of Roseville Zoning Ordinance, Placer County Page 3 City of Diamond Bar - Comprehensive Development Code Team Organization Jacobson & Wack Development Code (zoning/ subdivision), City of Chico (with UDS/J&W) Development Code (zoning/ subdivision), City of Alameda (with UDS) Development Code (zoning/ subdivision), City of Hollister (with CMS) Development Code (zoning/subdivision), City of Mission Viejo (with UDS) Development Code (zoning/subdivision), City of San Bernardino (with UDS) Zoning Code, City of Tustin (with UDS/CMS) Zoning Code, Culver City (with UDS/CMS) Zoning Ordinance, City of Alhambra Zoning Ordinance, City of Desert Hot Springs (with CMS) Zoning Ordinance, City of Fillmore (with UDS) Zoning Ordinance, City of Glendora Zoning and Subdivision Ordinances, City of Huntington Park (with UDS) Zoning Ordinance, City of Mountain View (with CMS) Zoning Ordinance, City of Oxnard Zoning Ordinance and Subdivision Ordinance, City of Rancho Mirage Zoning Ordinance, City of Santa Monica E. Advantages of Our Team We believe that the team of Urban Design Studio and Crawford Multari & Starr offers City of Diamond Bar an ideal combination of background and expertise for preparing all components of the new Comprehensive Development Code. Our knowledge and experience will ensure that all documents produced will not only be of high technical quality, but are also clear, understandable, and practical. All team members have strong reputations for producing timely, high-quality work. We believe that our team offers the following advantages: • Significant experience with the drafting and adoption of development codes, zoning ordinances and other types of development regulations, and associated public participation efforts. The City of San Bernardino Development Code completed by Jacobson & Wack and UDS received a national award from the American Planning Association, and team members have also received several awards from the California Chapter of the APA. These demonstrate our ability to create solutions to zoning and planning problems that are both innovative and practical. • Our extensive "hands on" experience with all levels of zoning and subdivision ordinance administration, ranging from answering zoning inquiries at the "front counter," to the processing of land use permit applications and preparation of staff reports, to division and department management. We have personally drafted zoning, subdivision, grading, and building ordinances and then been responsible for the administration and enforcement of those regulations. We understand the wide array of day-to-day issues staff must address in ordinance administration, and the needs of the public for timely, accurate responses to their questions. Page 4 r a _. x.amonc >.ar - 0-omprehensive Development Code Team Organization Besides ou:- past experience, our work in zoning and subdivision ordinance administration is ongoing, for several public agency clients. Therefore, our ordinance drafting reflects hands-on experience, and understanding of current needs and trends within planning and community development departments, and is not simply an academic or theoretical exercise based on working with codes at some point in the past. • We regularly share our experiences with, and perspectives on zoning and subdivision ordinance preparation and administration through two professional development courses: Redesigning the Zoning Ordinance, at U.C. Davis Extension, and Designing and Implementing Effective Zoning Ordinances, at U.C.L.A. Extension. • Our established, effective working relationships resulting from the previous projects we have completed together, enable us to provide cost-effective services. • Extensive working knowledge of land use, subdivision and zoning law. Page 5 City of Diamond Bar - Comprehensive Development Code Team Organization 2. SCOPE OF WORK A. Overall Objectives The objectives of the consultants in the preparation of the Diamond Bar Development Code include providing the City with a comprehensive, "state-of-the-art" development services document that consolidates all planning/zoning/subdivision regulations and design guidelines into one "Development Code" that can be easily understood by all users, efficiently administered, and inexpensively updated when necessary. The new Code will also effectively implement the City's General Plan, and be legally defensible. We anticipate working very closely with designated City staff throughout the process of document preparation, review and adoption, and being highly responsive to any evolving City objectives that may emerge during the iterative process of draft Code preparation and review. We also understand, and encourage, the City's desire to elicit broad-based public participation during preparation and review of the new Development Code. We anticipate up to eight public workshops/meetings (hearings) with the Planning Commission and up to four public workshops/ meetings (hearings) with the City Council. The following preliminary work program is designed to meet the City's public participation objectives. For a more detailed description of our team's approach to the preparation of zoning documents refer to Appendix C, Approach to Zoning Documents. B. Work Program The following is a preliminary work program for the Diamond Bar Development Code, including zoning subdivision regulations and design guidelines, based on our current understanding of the City's needs and our experience with other similar projects. We are prepared to revise the scope of work as necessary to satisfy the City's goals for the project and any financing limitations. Itemized costs can be found in the proposed project budget, beginning on page 16. The proposed project schedule on page 20 shows the timing of each task. Task 1- Needs Identification and Document Review The consultants must have a detailed understanding of the City's objectives for the new Development Code before beginning their preparation. This task will include a series of discussions with Community Development Department and Engineering Department and Engineering Department staff and other research necessary to refine the content, format and other desired features. Subtasks: 1.1 Startup meetings. Meet with Community Development Department staff to review the objectives for the Development Code and to inventory problems and shortcomings with the present ordinances (including regulatory topics that need attention but are not fully addressed in current ordinances as outlined in the City's RFP). This subtask is anticipated to include a day of meetings, first including the City's project staff team, followed by (as determined to be necessary by the City's project manager/staff team) staff members involved with: the review and processing of land use permits and Page 6 - ..vrnpre ienswe )eveiopment Code Team Organization subdivisions; architectural review; public counter work and answering citizen questions about City land use and development regulations; and ordinance enforcement. Meet with selected staff from other departments as determined to be necessary by the project manager. 1.2 Document review. Obtain and review City documents relevant to the new Development Code, including but not limited to the General Plan, existing zoning and subdivision ordinances, environmental guidelines, business license regulations, and any development requirements routinely imposed by the Public Works, Fire, or other City Departments. Identify provisions of other ordinances that need to be understood so that no conflicts occur with the zoning and subdivision ordinances or design guidelines, or that may need to be referenced. The consultants understand the City's desire to revise existing regulations to eliminate inconsistencies and delete obsolete standards. Presumably this would involve "marking -up" copies of the existing ordinances, which will serve as a vital resource for the consultants. This work (by staff) should ideally also include notes on staff objectives for substantive changes to existing provisions that staff wants to retain. The consultants will need these annotated copies before beginning to prepare the segments of the administrative draft regulations in Task 2. 1.3 Staff workshop. The consultants will conduct a workshop with the staff project team and any others selected by the City's project manager to review and comment on alternative approaches to the new regulations. The consultants will present alternative Development Code organizational systems and formats for discussion. The objective of the workshop will be to identify the appropriate form and content of the new regulations, resulting in a single "unified" development document. The format for the integration of the design guidelines will also be discussed. 1.4 Public outreach program. The consultant team will design a public outreach program intended to solicit public participation and input for preparation of the new Development Code. The outreach program will include general announcements and informational handouts regarding preparation of the new Development Code, and a mail -out survey to selected participants (e.g., home owner associations, building industry representatives etc.) to solicit input and participation. The consultant will prepare all necessary materials in camera-ready format. The City will be responsible for duplication and distribution. 1.5 Commission/Council workshop. The City's RFP notes the value of periodic public meetings or work sessions to involve the Planning Commission, City Council and citizenry in the preparation of the new Code. A joint Commission/Council workshop at this point would provide the opportunity for the consultants to obtain early understanding of Commission and Council perspectives on and objectives for the new Code, and for the Commission and Council to meet the consultant team and be informed of the tentative approach and schedule for the update. Discussion will be directed by a staff -approved agenda and prepared list of issues. 1.6 Phase I report. Following input received at staff meetings/workshops, public workshop, survey results, and a thorough review of existing zoning and development related documents, the consultant team will prepare a brief report outlining preliminary findings, recommendations, alternative approaches and any issues yet to be resolved. Page 7 (-;Ay o� .'xamonc °:.,ar - (-omprehensive Development Code Scope of Work 1.7 Draft format and outline description. Based on the input received in the staff and Comm,ssion/Council workshops, the consultants will prepare a draft annotated outline and sain ple Development Code chapter to illustrate the intended format and style of the new doc ument. After staff review, the consultants will meet with staff to discuss desired changes, and direction for the preparation of the first segments of the administrative draft Code. PRODUCTS: Phase 1 Report (findings /recommendations) (10 copies) Development Code outline and format description. (10 copies) Survey forms, announcements, handouts (one camera-ready copy) Workshop agenda Task 2 - Administrative Draft Comprehensive Development Code The administrative draft Development Code will be prepared in five logical segments, with review of each by the City's staff. Past experience suggests that this incremental/iterative approach to Code drafting is more efficient for staff review than by producing a complete draft and then submitting it for staff review. Following review of all segments of the administrative draft, the consultant team will consolidate comments and again meet with staff to agree on needed revisions before proceeding to the public review draft stage. For the purposes of this work program, it is suggested that the new Code be prepared by dividing the work into the following subtasks. The order and content of the subtasks can, of course, be modified as desired by the City. In addition to the items specifically described below, the Development Code will include all the other points listed in the City's RFP regarding: substantive modernization; user friendly format and text; quality graphics, charts'arid tables; changes to ensure conformity with the General Plan; revision, clarification, or reorganization of existing standards and permit requirements; and inclusion of new sections, subjects and uses within the new Code. The specific items listed in the RFP (pages 3 and 4) are typical of a comprehensively prepared development code, and we do not believe any are sufficiently complex or outside of our experience. We fully understand, and expect, that the list may expand over the course of the assignment. Subtasks: 2.1 Administrative provisions. The consultants will draft the portions of the new Code dealing with administration and procedures. These chapters will address the following topics. Adoption of the Code, responsibility and authority for its administration, and interpretation procedures (existing interpretations of zoning standards will be incorporated into the Code where appropriate). • Administrative procedures for discretionary land use permits, variances, planned developments, development agreements, site plan review, code enforcement, Development Code/Map and General Plan amendments, etc. The consultants will provide for staff's consideration, new procedures for administrative use permits, minor modifications, temporary use permits, administrative exceptions, and revised thresholds for administrative development review. The administrative provisions will also include provisions for appeals, public hearings and their required notice. Page 8 r o ..,Ramonc . ,ar - 4-omprenensrve Development Code Scope of Work • Requirements for nonconforming uses/structures, with suggested changes to existing provisions to eliminate impediments to the reuse and rehabilitation of existing structures and thereby minimizing nonconforming situations. • Definitions of the technical terms and phrases used in the new Code. An initial set of definitions will be included with the first submittal, and will be supplemented as each later submittal is completed. The administrative provisions may incorporate flowcharts or matrices where these would facilitate understanding of the provisions. The emphasis of the administrative procedures will be on clarity and simplicity of Code administration. This group of chapters will be transmitted to staff for review. The consultants will then meet with the staff to review the work, discuss desired changes, and discuss direction for preparation of the zoning district chapters, per Task 2.2. PRODUCTS: Draft Development Code administrative chapters (10 copies) 2.2 Zoning district provisions. The consultants will draft the Development Code chapters containing regulations applicable to specific zoning districts and any appropriate overlay zones (e.g., hillsides). These chapters will address the following topics. • The zoning districts, the land uses allowed within them, and the type of land use permit required for each use (some uses may be allowed with no land use permit, subject to compliance with applicable development or performance standards). Special attention will be given to creating a consistent list of land use types for use in each of the various zoning districts, and reviewing each district with staff to ensure that specific allowable uses are appropriate in each zone and consistent with the General Plan. We will review with staff the benefits and disadvantages of using "generic" classifications of land use types versus exhaustive lists of specific uses. • The creation of the residential, commercial, industrial, and open space zoning districts needed to properly implement the General Plan. • Any overlay zones desired by the City to highlight areas where the General Plan has identified, unique planning areas, important community features (e.g., hillsides), sensitive environmental characteristics, or hazards that must be effectively considered in proposed development projects. • Development standards unique to individual zoning districts, including setback requirements, height limitations, site coverage requirements, open space requirements, FAR, and other limits on intensity organized in easy to use tables wherever possible. Graphics and tables will be used in these chapters wherever they may assist users in visualizing the applicability of development standards. This group of chapters and related matrices will be sent to staff for review, after which the consultants and staff will meet to discuss desired changes, and direction for preparing the chapters covering development standards per Task 2.3. Page 9 ,- .,:y v .,+iamonc : ar - -ompre tnensive .Development Code Scope of Work PRODUCTS Draft zoning district provisions Draft matrix of zoning districts, allowable uses, and required permits Draft matrix of zoning districts and their development standards (10 copies) 2.3 General development and specific use standards. The consultants will draft the chapters of the new C ode containing regulations that apply in multiple zones and overlay zones, and regulations affecting specific land uses. These chapters will address the following topics: • The general application of development standards (e.g., setbacks, height limits, floor area ratio, fences/wall, and others) and any directly -related provisions for non -variance exceptions or adjustments to those standards. • General standards and performance criteria that are applicable in each zoning district for use of antennae, noise, lighting, screening, outdoor storage/ display, tree preservation, security standards, etc. • Standards for the landscaping of residential, commercial, industrial, and other types of development, parking areas, parkways, and street trees. • Revised standards for off-street parking and loading facilities for residential, commercial, industrial, and other types of development, including parking and loading area design, layout and landscaping requirements and standards for transit and bicycle facilities. These provisions will also address on-site pedestrian and vehicular circulation. • Revised standards for signs, including types of signs permitted, size, height, number allowed, location, and illumination. These provisions will also address the use of temporary signs and banners, as well as signs that may be prohibited. • Standards for specific land uses that will apply regardless of the zoning district in which they are located. These provisions may (as desired by the City) include home occupations, hillside development, second residential units, multi -building projects, adult businesses, fast food restaurants, child day care, solid waste disposal and recycling facilities, service stations, temporary/short-term special uses and structures, etc. Although graphics will be used at any point in the Code where they can improve understanding or ease of use, these chapters and the definitions will likely use graphics most heavily. This group of chapters and related matrices will be transmitted to staff for review and the consultants will meet with staff after their review to discuss desired changes. PRODUCTS: Draft Development Code chapters on general development and specific use standards (10 copies) 2.4 Subdivision regulations. The consultants will prepare subdivision regulations, in compliance with current Map Act requirements, case law, Attorney General opinions, and consistent with the format/style of the Development Code provisions prepared earlier. Like the other provisions of the administrative draft, preparation of these components will involve extensive coordination and consultation between the consultants and City staff. The subdivision regulations will: Page 10 y o .,oramonc .>ar - I-omprehensrve Development Code Scope of Work • Prc-vide procedures for the processing of tentative (including vesting tentative), parc-=1, and final maps, lot line adjustments, and certificates of compliance; • Include all provisions required by the Subdivision Map Act, and reference the Map Act ,wherever appropriate; • Effectively reference related zoning and other applicable development regulations that must be considered in subdivision design; and • Also include standards for condominium, townhouse, and other types of subdivided residential projects as determined by staff to be necessary. Like other Code provisions, the subdivision regulations will be incorporated into tables and illustrations wherever feasible. The subdivision regulations will be sent to staff for review, after which the consultants and staff will meet to discuss desired changes. PRODUCTS: Draft Subdivision regulations (10 copies) 2.5 Design Guidelines Assistance. The consultant team will assist City staff with the formatting, illustration and integration of a set of City-wide design guidelines as a companion to the new zoning/development standards and subdivision regulations. City staff will be responsible for preparation of appropriate design guidelines at their sole discretion. The consultant will be responsible for ensuring that the staff -prepared design guidelines are properly formatted, illustrated and integrated into the body of the new Development Code. Staff will provide the consultant with a copy of the design guidelines on computer disk, preferably in WordPerfect for Windows. PRODUCTS: Formatting, integration and illustration of staff -prepared design guidelines 2.6 Complete Administrative Draft. This task will include assembly of the administrative draft segments with the changes directed by staff during the review of each segment (Tasks 2.1 through 2.5), and preparation of the remaining parts of the new Code, including the complete set of definitions, and a detailed table of contents. We anticipate providing staff with the complete draft, meeting after their review to discuss desired changes, producing replacement pages incorporating the changes, meeting again, and completing any remaining refinements. PRODUCTS: Administrative Draft Development Code (one reproducible copy) Task 3 - Public Review Draft and Final Development Code The public review draft Development Code will incorporate all changes directed by staff during their review of the complete administrative draft, and will be further revised through its review by the Planning Commission. The final Development Code document will be produced after adoption by the City Council. Page 11 City of Diamond Bar - Comprehensive Development Code Scope of Work Subtasks: 3.1 Public review draft. The public review draft ordinance will incorporate all changes to the administrative draft directed by staff, all graphics, and a detailed table of contents. PRODUCTS: Public Review Draft Development Code (20 copies) 3.2 Planning Commission workshop revisions; public hearing draft. It is anticipated that the Planning Commission will want to consider changes to the public review draft Development Code during four public workshops as described in Task 5.2. We will both discuss possible changes during the workshops and draft changes to specific Code segments in response to the Commission's direction, for their consideration at later meetings. It is anticipated that several groups of changes will be prepared during the course of the Commission's workshops. Following conclusion of the Commission's workshops, we will prepare the public hearing draft that incorporates changes requested by the Commission. PRODUCTS: Public Hearing Draft Development Code (50 copies in binders) Workshop agendas 3.3 Planning Commission and City Council public hearings. It is anticipated that the consultant will facilitate three public hearings before the Commission and three public hearings before the Council. It is not anticipated that the consultant will make changes to the public hearing draft following the Planning Commission's hearings. An addendum containing the Commission's recommended changes will be prepared and the public hearing draft Code will be retained in its original form so that the Council will have both versions to consider. PRODUCTS: Addendum containing Planning Commission's recommendations. (50 copies) 3.4 Final Comprehensive Development Code. After Council action to adopt the new Development Code, we will prepare a final document that incorporates all changes adopted by the Council. PRODUCTS: Two original reproducible copies of the final Development Code, single - sided Two original diskettes of the final text in WordPerfect 6.1 for Windows (or other format compatible with the municipal code publisher) Task 4 - Electronic Code - hypertext version The consultants will produce a hypertext -based, complete version of the Development Code containing all text and illustrations. Although the functional details of the electronic Code and the appearance of its user interface will be worked out through discussions with staff during the initial project meetings, the following describes our suggested approach at this point. Page 12 A user of the electronic Code would find its initial computer screen to be a scrollable hypertext table of contents showing titles of all chapters. Any selection would jump to the applicable page. Each page is scrollable (pages larger than the computer screen frame can be shifted up or down to allow viewing all parts of the page). "Forward" and "Back" buttons on a toolbar at the top of the screen will allow moving from page to page throughout the document. Additional toolbar buttons include: "Print," "Save," "Bookmark," "Annotate," and "Search." These buttons allow: printing of individual or groups of pages; saving one or more pages to a text file; marking a page or section for future reference; or creating personal notes including user -definable information to be remembered relative to a particular section (which is stored in a separate file, but linked to the document file); and searching the complete Code using keywords, which produces a temporary (but printable) hypertext list of sections containing the keyword (e.g., all sections with regulations involving "fences"). We will also discuss with staff the issues involving the specific software selected to produce the electronic Code. The electronic Code could look and operate identical to the "help" screens provided by software applications written for Microsoft Windows, and could be developed using the same software that produced the help facilities. However, more flexibility and wider availability of the electronic version of the Code could be provided by preparing it in one of the languages used to create "home pages" for the World Wide Web. As a "web" application, the Code could be made available over both the City's internal computer network, electronic bulletin board, and also externally, when linked to the City's home page. The electronic version of the Code would be produced in two tasks. A "proof of concept" version, consisting of the user interface, search and other facilities with a demonstration portion of the data, would be produced for staff review. A final, complete version of the electronic Code would be produced after Council adoption when the form and content of the physical Code is stable. The consultants will install a test version of the software on one or more computers in the Community Development Department, and instruct staff on its use. Based on staff feedback from use of the test version, the consultants will prepare final versions of the software, will provide a users' manual, and will conduct a workshop for staff on the installation and use of the system. The consultants will remain available to answer staff questions and correct any identified problems with the software for a period of one year after final installation, at no additional cost to the City. Task 5 - Meetings, Workshops, Hearings Although listed here as the final task of the work program, the meetings, workshops, and hearings described here will be spread over the entire course of the Development Code project. The proposed consultants' fee for this project anticipates that two of the three team members will generally attend all meetings; however, some meetings may require only one of the consultants, and others may be benefited from attendance by all three team members. Page 13 Subtasks: 5.1 Staff meetings. We will meet with the City's project manager, and other key staff (e.g., Code Enforcement Officer, City Attorney), throughout the project to identify issues, discuss options and define direction for specific tasks, and review and discuss work products. Based on the proposed process for completing the Development Code, we anticipate meeting with staff on at least 20 occasions during the course of the project. These meetings will include, but not be limited to: • Initial discussions to review the objectives for the project and the specific needed changes to the current standards and procedures; • A workshop with the staff project team and any others selected by the City's project manager to review and comment on alternative approaches to the format and content of the Code; • Meetings to discuss changes to the deliverable work products desired by staff after completion of their review of the submittals, to deliver work products to be discussed at the following meeting, and to discuss direction for future work products; and • Training sessions to familiarize staff with the operation and maintenance of the electronic version of the Code. PRODUCTS: Meeting notes, where appropriate, summarizing major subjects discussed, decisions, and assignments. 5.2 Planning Commission workshops and hearings. The consultant team will attend and facilitate up to eight Planning Commission workshops/hearings on the proposed Development Code. Five of the meetings are intended to be workshop/study sessions (Tasks 1.5 and 3.2) and three are intended to be formal public hearings (Task 3.3) where the Commission would formulate its recommendations to the Council; however, the actual number of each type of meeting will be determined through discussions between staff and the consultants when the meetings are being scheduled. We will explain draft ordinance provisions, answer questions, and suggest changes where requested by staff based on Commission or public input. These types of changes are also discussed in Task 3.2, and are shown as work products for that task. We will be available to attend additional Commission meetings on a flat fee basis, as shown in the proposed fee schedule. PRODUCTS: Planning Commission discussion revisions (see Task 3.2) 5.3 City Council workshop and hearings. The consultant team will attend four meetings with the City Council on the proposed Development Code. One of the meetings is intended to be a workshop / study session (Task 1.5) and three are intended to be formal public hearings (Task 3.3) where the Council would consider adoption of the Development Code. The actual number of each type of meeting will be determined through discussions between staff and the consultants when the meetings are being scheduled. We will explain draft ordinance provisions, answer questions, and suggest changes where requested by staff based on Page 14 Council direction. We will be available to attend additional Council meetings on a flat fee basis, as shown in the proposed fee schedule. PRODUCTS: City Council adopted Development Code Page 15 3. PROPOSED PROJECT FEE Our proposed project fee assumes that the consultant team would provide the City of Diamond Bar with all of the services described in Part 2 (Scope of Work), with City staff assuming in- house project management and product review roles. The proposed total cost for completing the Comprehensive Development Code and electronic (hypertext) code is $100,800. We are prepared to revise the scope of work as necessary to satisfy the City's goals for the project and any financing limitations. The proposed fees are based on the following billing rates, which would be used for any additional work performed on a time and materials basis: Principals $75.00 per hour Associate 55.00 Software Engineer 70.00 Drafting/CAD 45.00 Work Processing 35.00 Additional meetings $600.00 per principal per day A breakdown of the proposed fee by scope of work task is located on the following page. The proposed fee includes all consultant overhead costs and direct costs (e.g., phone, travel, postage). Fee reduction for prompt payment of invoices. The consultant offers to reduce the amount of each invoice by 4% if payment is made by the City within 15 days of receipt of invoice. Consultant agrees to follow City's billing/payment cycle in order to facilitate prompt payment of invoices by the City. Each invoice will indicate the full billable amount and an amount less 4%. If payment is made by the City within the specified time, the lesser amount will apply. Page 16 PROPOSED FEE SCHEDULE Tasks Task Fee 1 Needs Identification and Document Review 1.1 Startup Meetings $ 1,800 1.2 Document Review 2,750 1.3 Staff Workshop 1,800 1.4 Public Outreach Program 2,400 1.5 Commission/Council Workshop (Fee included in Tasks 5.2 and 5.3) 1.6 Phase I Report 1,000 1.7 Draft Format And Outline Description 1,800 2 Administrative Draft Comprehensive Development Code 2.1 Administrative Provisions 5,850 2.2 Zoning District Provisions 8,250 2.3 General Development & Specific Use Standards 8,750 2.4 Subdivision Regulations 9,750 2.5 Design Guidelines Assistance 4,000 2.6 Complete Administrative Draft 6,000 3 Public Review Draft & Final Comprehensive Development Code 3.1 Public Review Draft 4,720 3.2 Planning Commission Workshop Revisions 4,000 3.3 Planning Commission and City Council Public Hearing Revisions 3,400 3.4 Final Comprehensive Development Code 2,000 4 Electronic Code 7,880 5 Meetings, Workshops, Hearings 5.1 Staff Meetings (20) 6,000 5.2 Planning Commission Workshops and Hearings (8) 9,600 5.3 City Council Workshop and Hearings (4) 4,800 Miscellaneous Costs (Phone, Postage, Supplies, Travel) 3,500 Total Fee - with Hypertext Electronic Code* $100,500 A 4% discount is offered from the total fee for payment on invoices within 15 days of receipt by the City. Refer to previous page for details. Page 17 OPTIONAL SERVICES DEVELOPMENT CODE MAINTENANCE It is common for a city to adopting a new zoning code to find the need for various "cleanup" amendments to the code during the first year of its use. Later, other amendments will be needed over the course of routine zoning code administration because of new state mandates or case law, changing community needs and attitudes, and/or unexpected land use or development issues. In light of these possibilities we offer the City of Diamond Bar the following options. Option 1 First year Development Code amendment support. If desired by the City, the consultants will provide "product support" during the first year after Development Code adoption by: 1. Being available by telephone to assist staff with the interpretation of Code provisions and the "de -bugging" of the Code during the first year of its use, maintaining a record of provisions that are determined to be problematic to administer; 2. Meeting with staff to review needed changes, and drafting and packaging the Code text amendments necessary to refine difficult provisions and improve the effectiveness and efficiency of Code administration. The amendments would be provided in standard City ordinance amendment format for Commission/Council review and adoption; and 3. Updating the electronic version of the Code concurrently with the adoption of any amendments to the official Code. The proposed fee for the "first year" work is intended to be comprehensive, and cover all necessary "clearup" amendments. Proposed Fee: $6,000 Option 2 Annual amendment package. Because of the uncertainty of the scope and extent of the Development Code amendments that will be needed by the City after the first year, we suggest meeting with staff on an annual basis thereafter, to review City needs for ongoing Development Code amendments, and draft an annual amendment package. The proposed fee for this service anticipates the consultants Page 18 providing the equivalent of up to 10 full pages of new Development Code text, on topics to be determined through meetings with staff. Additional amendments would be discussed and costed separately. The amendment package would be provided in standards in standard City ordinance amendment format for Commission/Council review and adoption, and would be incorporated into the electronic Code as of the effective date of any amendments. City staff would be responsible for all Commission, Council and/or any other public review meetings on the amendments, though the consultants would be available to attend these meetings on a time and materials basis. Proposed Fee: $ 3,500 Option 3 Electronic Code telephone support. In addition to updating the electronic version of the Development Code, the consultants will provide ongoing telephone support to City staff for the electronic version. This support would be provided on an "incident" basis, where the proposed annual fee would cover up to 10 separate problems over the course of the year. (Additional support would be provided on a time and materials basis, per incident.) For example, the staff person assigned to be "system administrator" would call the consultants if staff encountered an operational problem with the electronic Code itself (as opposed to hardware, City local area network, or web page service provider problems). The consultants would respond directly, or no later than the following business day, by assisting the system administrator in diagnosing and correcting the problem. The consultants do not believe the level of support offered in this task will be necessary beyond the first year of electronic Code operation, given: the maturity of the software; the relative simplicity of the application itself; and the training to be provided staff in the operation and maintenance of the Code. However, the service is offered to address any concerns the City may have regarding in-house capabilities for long-term operation and maintenance. Proposed Fee: $1,000 Page 19 PROPOSED FEE SCHEDULE Tasks Task Fee 1 Needs Identification and Document Review 1.1 Startup Meetings $ 1,800 1.2 Document Review 2,750 1.3 Staff Workshop 1,800 1.4 Public Outreach Program 2,400 1.5 Commission/Council Workshop (Fee included in Tasks 5.2 and 5.3) 1.6 Phase I Report 1,000 1.7 Draft Format And Outline Description 1,800 2 Administrative Draft Comprehensive Development Code 2.1 Administrative Provisions 5,850 2.2 Zoning District Provisions 8,250 2.3 General Development & Specific Use Standards 8,750 2.4 Subdivision Regulations 9,750 2.5 Design Guidelines 19,750 2.6 Complete Administrative Draft 6,000 3 Public Review Draft & Final Comprehensive Development Code 3.1 Public Review Draft 4,720 3.2 Planning Commission Workshop Revisions 4,000 3.3 Planning Commission and City Council Public Hearing Revisions 3,400 3.4 Final Comprehensive Development Code 2,000 4 Electronic Code 4.0 Electronic Code (Option 1) 7,880 4.Oa Electronic Code, Fully Interactive Version (Option 2) 31,000 5 Meetings, Workshops, Hearings 5.1 Staff Meetings (20) 6,000 5.2 Planning Commission Workshops and Hearings (8) 9,600 5.3 City Council Workshop and Hearings (4) 4,800 Miscellaneous Costs (Phone, Postage, Supplies, Travel) 3,500 Fee Subtotal - without Electronic Code $107,920 Total Fee - with Hypertext Electronic Code (Option 1) $115,800 Total Fee - with Fully Interactive Electronic Code (Option 2) $138,920 Page 21 - - - - - - -. _ . , .1, ,. 1-1. 1 , "j-- I- - OPTIONAL SERVICES DEVELOPMENT CODE MAINTENANCE It is common for a city to adopting a new zoning code to find the need for various "cleanup" amendments to the code during the first year of its use. Later, other amendments will be needed over the course of routine zoning code administration because of new state mandates or case law, changing community needs and attitudes, and/or unexpected land use or development issues. In light of these possibilities we offer the City of Diamond Bar the following options. Option 1 First year Development Code amendment support. If desired by the City, the consultants will provide "product support" during the first year after Development Code adoption by: 1. Being available by telephone to assist staff with the interpretation of Code provisions and the "de -bugging" of the Code during the first year of its use, maintaining a record of provisions that are determined to be problematic to administer; 2. Meeting with staff to review needed changes, and drafting and packaging the Code text amendments necessary to refine difficult provisions and improve the effectiveness and efficiency of Code administration. The amendments would be provided in standard City ordinance amendment format for Commission/ Council review and adoption; and 3. Updating the electronic version of the Code concurrently with the adoption of any amendments to the official Code. The proposed fee for the "first year" work is intended to be comprehensive, and cover all necessary "clearup" amendments. Proposed Fee: $6,000 Option 2 Annual amendment package. Because of the uncertainty of the scope and extent of the Dvelopment Code amendments that will be needed by the City after the first year, we suggest meeting with staff on an annual basis thereafter, to review City needs for ongoing Development Code amendments, and draft an annual amendment package. The proposed fee for this service anticipates the consultants providing the equivalent of up to 10 full pages of new Development Code text, on topics to be determined through meetings with staff. Additional amendments would be discussed and costed separately. Page 22 I- . a _teamonc __.ar - -um pre tens re ese op me i a s-roposen j-ro}ectree The amendment package would be provided in standards in standard City ordinance amendment format for Commission/Council review and adoption, and would be incorporated into the electronic Code as of the effective date of any amendments. City staff would be responsible for all Commission, Council and/or any other public review meetings on the amendments, though the consultants would be available to attend these meetings on a time and materials basis. Proposed Fee: $ 3,500 Option 3 Electronic Code telephone support. In addition to updating the electronic version of the Development Code, the consultants will provide ongoing telephone support to City staff for the electronic version. This support would be provided on an "incident" basis, where the proposed annual fee would cover up to 10 separate problems over the course of the year. (Additional support would be provided on a time and materials basis, per incident.) For example, the staff person assigned to be "system administrator" would call the consultants if staff encountered an operational problem with the electronic Code itself (as opposed to hardware, City local area network, or web page serice provider problems). The consultants would respond directly, or no later than the following business day, by assisting the system administrator in diagnosing and correcting the problem. The consultants do not believe the level of support offered in this task will be necessary beyond the first year of electronic Code operation, given: the maturity of the software; the relative simplicity of the application itself; and the training to be provided staff in the operation and maintenance of the Code. However, the servie is offered to address any concerns the City may have regarding in-house capabilities for long-term operation and maintenance. Proposed Fee: $1,000 Page 23 4. PROPOSED PROJECT SCHEDULE Our proposed time schedule for the Diamond Bar Development Code anticipates completion of the administrative draft Development Code within approximately 9 months from a notice to proceed from the City (see next page). Our experience with other similar projects suggests that the critical path in meeting this schedule is the time required by City staff to review the individual segments of the administrative draft in order to provide direction to the consultants for any desired changes. Adoption of the Code and the preparation of final documents is dependent upon the scheduling of Planning Commission and City Council workshops and hearings, but could be completed within a total of 18 months. Page 29' 2 -f m x z 0 M M N N '••I H 0 v o U a>i � U C ami d Q y U v, a ° .. o o U 5! lu d a � D `° � � j ' ° >m,,.- () O eti h Na w iy DA d ° b Xi x eC 0 0 OJ a+ a4 v b`�. p O d > U U L1 ^ U .ui i+ aGl O O .° h �-' ❑ p 'i'+ `n Q .4 � d Ri 60 0 � � bG ° O y ao F > .d > .ba U U U o dr .f'. 'c a1 g �'d a o aV � R@ m o 00w "" o ;: O d o N a.i u aa)i Q U P, E a fs c ;g cn U U C, cn X -b.0 d -I N M d! N � n 'd .•-i N m d� Ln 'O ¢ �! N M ej! Z, ,--i rr rr rr .--i .-+ d N N N N N N Cw M M cci M W U7 Ln tn ry cy C4 Ln ■ x 1 0 M N M N N N N H N H O H H ° y o .VIy v U o4 ooco o z 0 d InQ > U) d c o c 'rd x °wo Z, ul c F ? o Q d "aa ° vAi Y U o>> q .p o Qtu3 5 :�� :�'. °� p N > a x 2 d 3 c a G o —5 o U o o °c' M w 'N v 'N "' x ,Y A C6 o° H CG O 'i+ ..n Q .N. d Rii W CCD O U 6i 11 bD C+ d °• 3 v" y c a' oav .y u .G u ~ VO A� O R C T7 O N A O m s R R a, iw M �n j Q fin U a C i< N UaGi n U a : .--i N M d! lf1 �O l� 'O �--i N M d! l.f) 7 H N C7 'T d e-+ N M .-r rr �--i e --i �-. rr �-. -94 N N N N N N C.. M M M M W ry �j M N ■ Ateiewni cxpercenee 5. REFERENCES Ron Pflugrath AICP, Paul Crawford, AICP, and Bruce Jacobson have worked on over 40 development code and zoning ordinance projects. The following are selected examples of these projects by Urban Design Studio (UDS), Crawford Multari & Starr (CMS) and Jacobson & Wack Q&W). City of Alameda Development Code -- 1992 (UDS, J&VO - Preparing new, comprehensive Zoning and Subdivision Ordinances for a mature City which recently adopted a new General Plan. The new development code incorporates City-wide design guidelines, including the historic downtown. Public hearing draft has been reviewed by the Planning Board prior to City Council review. Contact: Colette Meunier, Community Development Director City of Alameda 510-748-4554 City of Buellton Zoning and Subdivision Ordinances --1994 (CMS) - Prepared the City's first General Plan (adopted in November, 1993), followed by new zoning and subdivision ordinances, and a digital, parcel -level base map for the City with zoning and General Plan overlays. (We have also linked the digital mapping with a complete, parcel -level database to provide the City with GIS capabilities.) Paul Crawford has served as the City's interim Planning Director. Contact: Steve Thompson, City Manager City of Buellton 805-686-0137 City of Calabasas Development Code -- 1993 (CMS) - Preparing this City's first Development Code including zoning, subdivision, and grading ordinances, together with regulations for erosion and sedimentation control consistent with NPDES requirements. Code preparation is occurring at the same time as the adoption process for the City's new General Plan, and addresses issues of hillside development and public works standards in addition to common zoning and subdivision topics. Contact: Steven K. Harris, AICP, Director of Community Development City of Calabasas 818-878-4225 Page 27 City of Chico Development Code -- 1995 (UDS, J&W, CMS) - Preparing comprehensive revisions to the City's Zoning and Subdivision Ordinances following the adoption of a new General Plan, and the integration into the Development Code of new community design guidelines. Besides implementing new General Plan policies involving compact urban form and other community design issues, the update emphasizes logical organization and ease of use, as well as streamlining the development review process. Contact: Pam Figge, Senior Planner City of Chico 916-895-4851 City of Fillmore Zoning Ordinance --1994 (UDS, J&W) - Recently completed a new Zoning Ordinance for a small, mature City devastated by the Northridge earthquake. Contact: Anthony Perez, Associate Planner City of Fillmore 805-524-3701 City of Guadalupe Coastal Zoning Ordinance -- 1990 (CMS) - Prepared the City of Guadalupe Local Coastal Program including a new Coastal Zoning Ordinance and Coastal Zone Element of the General Plan. LCP preparation was initiated in February, 1990, and the LCP was certified by the Coastal Commission (after three months of review by commission staff) in December, 1990. Contact: Maynard Silva City of Guadalupe 805-343-1340 City of Huntington Park Zoning Ordinance -- 1992 (UDS, J&W) - Prepared new zoning and subdivision ordinances for a mature urban community which recently adopted a new General Plan. City staff is currently reviewing the preliminary draft ordinance. Contact: Henry Gray, City Planner City of Huntington Park 213-582-6161 Page 28 City of Mission Viejo Development Code -- 1991 (UDS, J&W) - Prepared a new Development Code for the recently incorporated City. The new code includes all development and zoning regulations, subdivision requirements, and City-wide design guidelines for residential, commercial, and industrial projects. Contact: Mary Oien, Project Manager City of Mission Viejo 714-582-2489 City of Mountain View Zoning Ordinance -- 1993 (CMS, J&W) - Preparing comprehensive revisions to the City's 20 -year old Zoning Ordinance immediately following the City's adoption of a new General Plan. Special issues being addressed include expansion needs of high-tech Silicon Valley firms, preserving residential neighborhood quality, improving the design of commercial development and enhancing the downtown, and streamlining permit procedures. Contact: Bradley Eckhardt, Urban Planner (City project manager) City of Mountain View 415-903-6463 City of Roseville Zoning Ordinance Update Technical Assistance -- 1992 (CMS) Revised the Zoning Ordinance by refining text prepared by the City. Reformatted and rewrote the materials provided to improve clarity and usability, making extensive use of tables. Contact: John Ford, Senior Planner City of Roseville 916-774-5276 City of San Bernardino Development Code -- 1991 (UDS, J&W) - Prepared comprehensive Development Code, incorporating zoning, subdivision and City-wide design guidelines into an integrated, easy-to-use document. Hillside development and ridgeline protection were among the many issues addressed. Recipient of National APA Outstanding Planning Award for Plan Implementation, 1992. Contact: Sandra Paulsen, Senior Planner City of San Bernardino 909-384-5057 Page 29 Marin County Development Code —1995 (CMS, J&W) - Revising the County's zoning and subdivision ordinances into a comprehensive Development Code, including regulations for development within the Coastal Zone. Issues addressed range from standards for high quality urban development, to agricultural land preservation, to development within environmentally sensitive areas subject to the different requirements of the California Coastal Commission and the San Francisco Bay Conservation and Development Commission (BCDC). Contact: J.T. Wick, AICP, Principal Planner Marin County Community Development Agency 415-499-7880 Mendocino County Subdivision and Grading Ordinances--1991(CMS) - Complete revision of the outdated Mendocino County Division of Land Regulations and the preparation of the County's first formal grading ordinance in lieu of the Uniform Building Code. Contact: Ray Hall, Director Mendocino County Department of Planning and Building Services 707-463-4281 Placer County Zoning Ordinance -- 1992 (CMS) - Complete reorganization and reformatting of the County's outdated Zoning Ordinance, including consolidation and redefinition of existing zoning districts, and the retention of some existing requirements and standards, all with extensive rewriting to improve clarity and understanding. The ordinance deals with land use and development in unincorporated urban communities and rural areas from the San Joaquin Valley floor to the Sierra around Lake Tahoe. The standards dealt with a range of issues from senior citizen housing projects within urban areas, to high-tech business parks, to ski resort facilities. Contact: Fred Yeager, Planning Director Placer County Planning Department 916-889-7470 San Luis Obispo County Land Use Ordinance —1980 (Crawford) - Prepared complete revision of the 20 -year old County Zoning Ordinance. The Land Use Ordinance (LUO) has been used and periodically updated since its adoption in late 1980. The Land Use Ordinance won a Meritorious Program Award from the California Chapter of the American Planning Association in 1981. Contact: Bill Briam, former S.L.O. County Administrative Officer Fresno County Council of Governments 209-233-4148 Jim Lindholm, County Counsel 805-549-5400 Page 30 San Luis Obispo County Land Use Ordinance major amendments --1990 (Crawford) During the administration of the Land Use Ordinance from 1981 to 1990, a total of 52 text amendments were adopted. Except for five amendments proposed by citizens, all were initiated by County staff to refine the efficiency of ordinance administration, simplify the land use permit process, or to respond to changing State laws or local conditions. Some of the more significant amendments included provisions for: agricultural cluster subdivisions; animal raising and keeping; energy production facilities; permit process streamlining; secondary dwelling units; and zoning enforcement. Contact: Bill Briam, former S.L.O. County Administrative Officer Fresno County Council of Governments 209-233-4148 Jim Lindholm, County Counsel 805-549-5400 Page 31 r V . 2tI. . -... - _ _."..._. _r:11 �,.�. . ,,.c.,., APPENDIX A Firm Profiles Urban Design Studio Urban Design Studio was established for the purpose of providing quality planning services exclusively to governmental agencies. We believe that this approach enables us to maintain a consistent focus on our responsibilities to our public sector clients and to remain ever cognizant of the realities of the public participation process. This process mandates realistic, implementable solutions to complex issues. Another guiding philosophy of the firm is our dedication to a "hands on" approach. Urban Design Studio is striving to avoid the problems encountered with larger consulting firms by always having our principals actively involved in all tasks of each assignment. From its inception, Urban Design Studio has felt that the working relationship between people is better in smaller, more productive groups where the "hands on" approach to planning and design is practiced. For this reason, principals of the firm are actively involved with all tasks of each assignment. In addition, our "team approach" ensures a more direct and personal communication with the City's team. Our staff is active in many public and private organizations including the American Planning Association, American Institute of Certified Planners, Institute for Urban Design, American Society of Landscape Architects, and the California Preservation Foundation. Services Urban Planning Specific Plans Zoning and Development Codes Revitalization Studies and Master Plans Sign Ordinances Development Review Services Design Review Board Ordinances Landscape Architecture Streetscape Plans Public Space Design Plaza Design Urban Park Design Urban Design Design Guidelines Urban Design Programs Design Review Services City Entry Sign Programs Facade Rehabilitation Charette Services Community Design Elements Historic Preservation Historic District Design Guidelines Historic Park Rehabilitation Historic Preservation Ordinances Page 32 Awards While being recognized for outstanding work by the American Planning Association (APA) is always appreciated, it is the continuing loyalty of our clients that we value most. 0 1990 - Inland Empire Section, APA, for Outstanding Specific Planning Project; Main Street Design Guidelines Manual. 0 1990 - Orange County Section, APA, Consultant Project of High Merit; Barton Road Specific Plan. 0 1991 - Local Section and California Chapter, APA, and 1991 Inland Empire Section, APA, Outstanding Specific Planning Ordinance; San Bernardino Development Code. 0 1991 - Central Coast Section, APA, Outstanding Comprehensive Planning Program; Templeton Community Design Plan. 0 1991 - Orange County Section, APA, Outstanding Specific Planning Ordinance; Anaheim CR -Area Design Standards. 0 1992 - National APA, Planning Implementation Award; San Bernardino Development Code. 0 1993 - Inland Empire Design Institute; Award of Distinction; Temecula Old Town Specific Plan. 0 1995 - Orange County Section, AIA, Excellence in Design Award; Tustin Residential Design Guidelines. 0 1995 - Inland Empire Section, APA Outstanding Specific Planning Project; Temecula Old Town Specific Plan. 0 1995 - ASLA National Merit Award; Town of Gulf Stream Design Manual. Clients California Cities Alameda Corona Hawaiian Gardens Anaheim (2) Culver City Huntington Beach Apple Valley (2) Cypress Huntington Park Arcadia Dana Point Inglewood Arcata Davis La Verne Arvin Downey Malibu Bakersfield Encinitas (2) Mission Viejo Bellflower Escondido (2) Montclair (2) Buena Park Eureka Murrieta Calabasas Fillmore National City Chico Galt Pasadena Commerce Grand Terrace Pismo Beach Poway San Bernardino (4) San Juan Capistrano Santa Monica Solana Beach Temecula Temple City Torrance Tustin (3) Twentynine Palms West Covina (2) Westminster Page 33 Arizona Cities Apache Junction Benson Flagstaff California Counties Placer San Luis Obispo Santa Clara Gilbert Globe Lake Havasu City Mesa Page Parker Show Low Tombstone Williams Yuma (3) Page 34 City of Diamonc .•ar - —ompre ►ens Ne Y-1,1,LI, 11 —I Crawford Multari & Starr Crawford Multari & Starr (CMS) provides comprehensive consulting services in land use planning and regulation, fiscal and economic analysis, planning agency computer applications, operations and management. Established in early 1990, CMS has worked on over 100 planning projects for 35 California cities, 13 counties, and 11 State agencies and special districts. CMS will draw upon the resources of a variety other professionals in assembling multi disciplinary project teams where more specialized expertise is needed. In zoning ordinance and development code projects, CMS typically teams with Urban Design Studio (UDS) and Jacobson & Wack (J&W). CMS is also affiliated with computer programming, engineering and environmental planning firms, as well as experts in other disciplines. CMS principals Crawford and Multari are known for their abilities in crafting practical solutions to difficult planning problems, for their writing skills, their work in group facilitation, successful public participation programs, and other work with community groups and public agencies. A particular strength in their community planning and zoning work is their extensive experience in both policy formulation and implementation. CMS develops plans, policies, and regulations that are not only innovative and creative, but also realistic and effective. Crawford and Multari are also lecturers at California Polytechnic State University in the City and Regional Planning Department. Crawford developed and teaches the courses Redesigning the Zoning Ordinance, and Designing and Implementing Effective Zoning Ordinances with Bruce Jacobson and Ron Pflugrath for U.C. Davis Extension and U.C.L.A. Extension, respectively. The work of CMS and its principals has been recognized with six awards from the California Chapter of the American Planning Association. The primary focus of Crawford Multari & Starr is service to local governments. Projects and Clients The following are projects by Crawford Multari & Starr for public agency clients; some are work in progress. Development Codes, Zoning Ordinances, Design Guidelines Coastal Zoning Ordinance, City of Guadalupe Code of Ordinances reorganization, Moss Landing Harbor District Code of Ordinances reorganization, Port San Luis Harbor District Community Design Guidelines, City of Buellton Countywide Design Plan, San Luis Obispo County Development Code, City of Calabasas Development Code, City of Chico (with J&W, UDS) Development Code (zoning, subdivision, users' guides) City of Hollister (with J&W) Development Code (zoning, subdivision, users' guides), Marin County (with J&W) Grading Ordinance, Mendocino County Land Use and Development Regulations, Port San Luis Harbor District Neotraditional Design Ordinance, City of Paso Robles (with RRM Design Group) Old Town Design Plan, City of Desert Hot Springs Subdivision Ordinance, City of Buellton Subdivision Ordinance, Mendocino County Page 35 Zoning Code, Culver City (with J&W; UDS) Zoning Ordinance, City of Buellton Zoning Ordinance, City of Desert Hot Springs (with J&W) Zoning Ordinance, City of Mountain View (with J&W) Zoning Ordinance, City of Tustin (with J&W, UDS) Zoning Ordinance, Placer County Zoning Ordinance, Town of Loomis (with J&W) Zoning Ordinance update technical assistance, City of Roseville Comprehensive Planning Buellton General Plan, City of Buellton Calimesa Boulevard Corridor Land Use Study, City of Calimesa Circulation Element Update Management, City of Atascadero City and County General Plans Policy Evaluation, San Luis Obispo County APCD Dunnigan Community General Plan Update, Yolo County Energy Element of the General Plan, Glenn County Energy Element of the General Plan, San Luis Obispo County Esparto Community General Plan Update, Yolo County General Plan Presentation Graphics, City of Paso Robles General Plan Update Background Report, Calaveras County General Plan Update, City of Redding (with Mintier & Associates) General Plan Update, City of Wheatland (with Mintier & Associates) Hecker Pass Corridor Land Use Study, City of Gilroy Land Use Element, Placer County Local Coastal Program, City of Guadalupe Fiscal Analysis and Planning Circulation Fee Study, City of Arroyo Grande Countywide Fiscal Impact Model, San Luis Obispo County Estero Area Plan Update EIR Fiscal Analysis, San Luis Obispo County Factory Outlet Center EIR Fiscal Impact Analysis, City of Atascadero Fish Processing Industry Fiscal Analysis, City of Morro Bay General Plan Alternatives Fiscal Analysis, City of Santa Paula Land Use Element Update Fiscal Analysis, Santa Cruz County Long -Range Fiscal Plan and Capital Improvement Program, City of Atascadero North Coast Area Plan Update EIR Fiscal Analysis, San Luis Obispo County Old Town Revitalization Plan Fiscal Analysis, City of Calabasas Park Fee Study, Oceano Community Services District Ponderosa Corridor Specific Plan Fiscal Analysis, City of Camarillo Public Facilities and Services Financing Strategy, City of Soledad Sewer Fee Study, City of Atascadero South County General Plan Update Fiscal Analysis, San Luis Obispo County Environmental Planning CEQA Guidelines, City of Paso Robles Chorro Flats Restoration and Enhancement Plan, Coastal San Luis RCD Circulation Element Update Environmental Assessment, City of San Luis Obispo Continuation High School Initial Environmental Study, Lucia Mar School District Dove Creek General Plan Amendment EIR, City of Atascadero (with SEDES) Page 36 . . . . . .. I _ _ _ . / I'll 1, Factory Outlet Center EIR, City of Pismo Beach General Plan EIR, City of Buellton General Plan Update EIR, City of Atascadero General Plan Update EIR, City of Desert Hot Springs Hilton Hotel EIR Addendum, City of Pismo Beach Study of the South County Agricultural Preserve, Santa Clara County/City of Gilroy Housing Assisted Housing Site Suitability Assessment, City of Guadalupe Housing Element, City of Arroyo Grande Housing Element, City of Buellton Housing Element, City of Guadalupe Housing Element, City of Morro Bay Housing Element, Placer County Sunny Acres Re -Use Feasibility Study, City of San Luis Obispo Housing Authority Villa Rosa Housing Project, First -Time Homebuyer Program, City of S.L.O. Planning Agency Computer Applications Auburn/Bowman Annexation Study GIS Analysis, City of Auburn (for ESA) Computer Applications Plan, Shasta County Countywide Fiscal Impact Computer Model, San Luis Obispo County Fiscal Impact Computer Model, City of Atascadero Fiscal Impact Computer Model, City of Santa Paula GIS Implementation (digital map production and database development), City of Buellton GIS Implementation (digital map production), English Hills Specific Plan, Solano County GIS Training, California Department of Forestry GIS Training, California Department of Water Resources GIS Training, City of Grover Beach GIS Training, City of West Sacramento GIS Training, Solano County GIS User Needs Assessment and Countywide Digital Mapping Specifications, Placer County Office Automation and Procedure Review, El Dorado County OnLine General Plant' software, Placer County Permit Tracking System Implementation, Shasta County Planning Department GIS Acquisition, Placer County World Wide Web Home Page, California Planning Roundtable Planning Department Staff Assistance City of Arroyo Grande - Project processing, EIR contract administration and staff review City of Atascadero - EIR contract administration and staff review City of Buellton - Complete Planning Department services City of Hollister - Area plan processing, EIR staff review City of Morro Bay - Development project processing City of Patterson - Annexation processing, EIR contract administration and staff review City of Pismo Beach - Annexation and development project processing Page 37 - . - - - - . - - c 1 1, f'PPenaix,, Specific Plans and Other Special Studies Civic Center Specific Plan, City of Malibu (with RRM Design Group) Community Center and Recreation Facilities Plan, City of San Luis Obispo Countywide Design Plan, San Luis Obispo County (with Brady and Associates) DJ Farms Specific Plan, City of Guadalupe Downtown Physical Plan, City of San Luis Obispo Downtown Plan, City of Moorpark (with RRM Design Group) Downtown Revitalization Plan, City of Dixon (with RRM Design Group) Effects of Residential Development on Commercial Zone Viability, City of San Pablo English Hills Specific Plan, Solano County Front Street Rehabilitation Plan, City of Soledad Industrial Park Site Planning, City of Guadalupe Laguna Lake Park Master Plan, City of San Luis Obispo (with SEDES) Old Town Design Plan, City of Desert Hot Springs Pismo Valley General Plan Amendment and Annexation Study, City of Pismo Beach Recycling Market Development Zone Application, City of Paso Robles Redevelopment Agency Housing Improvement Plan, City of Grover Beach Redevelopment Agency Housing Improvement Plan, City of Guadalupe Redevelopment Area Blight Survey, City of Patterson Redevelopment Plan, City of Buellton Redevelopment Plan, City of Grover Beach Solid Waste and Recycling Element, City of Buellton Transportation Enhancement Activities Grant Application, City of Grover Beach Page 38 Jacobson & Wack Jacobson & Wack specializes in the implementation of community planning programs through the preparation of comprehensive development code, zoning ordinances, subdivision ordinances, specific studies, and related development review procedures, exclusively for cities and counties in California. Their work has included the following projects: Coastal Access Program, Santa Barbara County Coastal Land Use Plan, Channel Islands Harbor Coastal Zoning Ordinance, Malibu Development Code), City of Alameda (with UDS) Development Code Update, City of San Bernardino Development Code, City of Chico (with CMS, UDS) Development Code, City of Hollister (with CMS) Development Code, City of Mission Viejo (with UDS) Development Code, City of San Bernardino (with UDS) Development Code, Marin County (with CMS) Subdivision Ordinance, City of Rancho Mirage Zoning Code, Culver City (with CMS, UDS) Zoning Ordinance, City of Alhambra Zoning Ordinance, City of Desert Hot Springs (with CMS) Zoning Ordinance, City of Fillmore (with UDS) Zoning Ordinance, City of Glendora Zoning and Subdivision Ordinances, City of Huntington Park (with UDS) Zoning Ordinance, City of Mountain View (with CMS) Zoning Ordinance, City of Oxnard Zoning Ordinance, City of Rancho Mirage Zoning Ordinance, City of Santa Monica Zoning Ordinance, City of Tustin (with CMS, UDS) Zoning Ordinance, Town of Loomis (with CMS) Page 39 APPENDIX B Personnel Resumes Ron Pflugrath, AICP Director of Planning, Urban Design Studio Mr. Pflugrath is an urban planner/designer who has been involved in a wide variety of public and private sector planning projects over the past 23 years. After graduating from California Polytechnic State University, Pomona, Mr. Pflugrath joined the staff of the City of Pomona where he took on the duties of Project Manager and chief author of the City's new General Plan. While at Pomona, he was also responsible for developing the City's first parcel specific land use and demographic computer data base. A position with the City of Santa Fe Springs sharpened Mr. Pflugrath's abilities in the areas of redevelopment project areas and developed and managed the City's housing rehabilitation program with funding resources leveraged to over $1,000,000. At the same time, he was responsible for supervising the department's current planning activities including interpretation of General Plan policies and amendments to the Zoning Ordinance. One of the highlights of Mr. Pflugrath's career came as Principal Planner with the Parsons Corporation for the design and implementation of a new city of 150,000 population at Yanbu, Saudi Arabia. There, he was responsible for preparation of the new city's first design and development manual, and the preparation of a variety of unique planning documents, including the first comprehensive zoning code to be available in the Kingdom. Over the past seven years with Urban Design Studio, Mr. Pflugrath has established a strong reputation for preparing zoning code documents, community design elements, and specific plans. Mr. Pflugrath has a thorough understanding of General Plan implementation tools through his participation of five recent comprehensive zoning code revisions, four of which were a direct result of previous General Plan amendments. In addition, Mr. Pflugrath has recently been involved with the preparation of seven public initiated specific plans where he either managed the project of was a major contributor. Mr. Pflugrath also teaches professional development courses in Zoning Ordinance preparation for U.C.L.A. Extension (Designing and Implementing Effective Zoning Ordinances), with Crawford and Jacobson. Some of the public projects that he has managed and provided major contributions include: • Implementation Strategies and Development Guidelines, Carson, CA • Barton Road Specific Plan, Grand Terrace, CA • Development Code, San Bernardino, CA • Downtown Specific Plan, Escondido, CA • Design Guidelines, Morongo Indians, Banning, CA • Design Guidelines, National City, CA • Downtown Revitalization Program Evaluation, Cathedral City, CA • Development Code, Mission Viejo, CA • Zoning Ordinance, Fillmore, CA Page 40 • Zoning Ordinance, Huntington Park, CA • Development Code, Alameda, CA • Downtown Specific Plan, Pismo Beach, CA • Highland Avenue Urban Design Study, San Bernardino, CA • Zoning Code, Culver City, CA • East Washington Boulevard Urban Design Plan, Culver City, CA • Design Guidelines Manual, Westminster, CA • Downtown Specific Plan, Temple City, CA • Old Town Specific Plan, Temecula, CA Page 41 R Ne 00men" _0( a APPendrx B Paul Crawford, AICP Principal, Crawford Multari & Starr Since forming CMS in early 1990, Paul Crawford has been involved with Zoning Ordinance preparation, comprehensive planning, and computer applications for a variety of California cities and counties. He has worked on zoning ordinances for Marin and Placer counties, and the cities of Buellton, Calabasas, Chico, Hollister, Mountain View, Roseville, and the Town of Loomis; a Local Coastal Program for the City of Guadalupe (including Coastal Commission certification); a 12,000 -acre specific plan for Solano County; and Energy Elements of the General Plan for Glenn and San Luis Obispo counties. He also managed the update of the Land Use Element of the Placer County General Plan, a Countywide Design Plan for San Luis Obispo County, and has served as interim planning director for the City of Buellton. From 1980 to 1990, Crawford was the Director of Planning and Building for San Luis Obispo County, responsible for over 85 staff with an annual budget of $4 million. Under his management, the County updated the Land Use, Circulation and Housing Elements of the General Plan, prepared major specific plans (including initiation of a joint city -county effort), obtained CDBG funds for low-income housing programs, obtained certification of the Local Coastal Program from the Coastal Commission, and completed successful permit process streamlining efforts. The San Luis Obispo County Planning Department also achieved significant advances in office automation under Mr. Crawford's management. Crawford was acknowledged in the September, 1989 issue of Planning magazine ("Stalking the Wild Permit," page 24) as having developed one of the first automated permit tracking systems in the nation. He has also performed extensive research and development work in the automation of zoning information retrieval and Zoning Ordinance administration. Among the results of that work was an automated zoning information system, including 24-hour service to the public (the "Zone Phone"). Before his tenure as planning and building director, he was the project manager for the County's comprehensive Land Use Element/Land Use Ordinance, a single -map integrated land use policy and regulatory system that replaced the more traditional two -document Zoning Ordinance and General Plan format. He personally drafted the Land Use Ordinance. This innovative project won the American Planning Association California Chapter meritorious program award in 1981. Mr. Crawford earned his B.S. degree in City and Regional Planning at California Polytechnic State University in San Luis Obispo, where he now teaches several courses, including Introduction to Urban Planning, Planning Administration, and Planning Agency Management. He was selected by the Cal Poly School of Architecture and Environmental Design as 1990-91 Honored Alumnus. He is also a computer expert, and has served on the faculty of the Lincoln Institute of Land Policy, U.C. Davis Extension, and U.C.L.A. Extension, where he teaches professional development courses in geographic information systems (GIS), and Zoning Ordinance preparation. Page 42 _ - _ . 1. , ". " . r_ L - , -1-10- 1.' Appendix B A member of the American Institute of Certified Planners (AICP), American Planning Association (APA), Association of Environmental Professionals (AEP), and the Urban and Regional Information Systems Association (URISA), Mr. Crawford was president of the California County Planning Directors Association in 1988 and 1989. He has also served on the Board of Trustees of the Land Conservancy of San Luis Obispo County, and on the CalTrans District V External Advisory Committee. Crawford was elected to the California Planning Roundtable in 1993. Mr. Crawford is an excellent communicator, whether writing or speaking, and has the ability to make highly technical information understandable without trivializing the content. He is a good meeting facilitator and mediator and is able to help groups work through complex problems to solutions. His experience as a professional photographer and film maker also enhances the clarity and effectiveness of the documents and public participation programs he produces. (His photos have been published in a variety of periodicals, and his documentary film The World Within is being used by school districts, national and state parks throughout the United States. He also was one of the authors and a principal commentator in two videotapes available from the American Planning Association: Why Plan?, and The Role and Responsibility of the Planning Commissioner.) In his various capacities he has earned a reputation for thoughtfulness, thoroughness and political sensitivity. Page 43 ,,.iryo�._.*iamonc .-a* - ..,jmu,eien5 we_.cerimer Bruce lacobson Principal, Jacobson & Wack Bruce Jacobson is a land use planner and administrator with over 24 years of planning experience. With Jacobson & Wack, and with CMS and UDS on teamed projects, he has prepared numerous development codes, zoning ordinances and subdivision ordinances. His previous experience and education includes the following milestones. • Designer and project facilitator, Robert E. Donald, Architect & Associates, Beverly Hills • Interim Planning Director, City of Santa Paula • Principal Planner, Ventura County Environmental Resources Agency Directed the Plan Administration and Implementation Division, which was responsible for all land use development applications, zoning/subdivision ordinance revisions, environmental review, zoning enforcement, public information, etc. Manager, County Guidelines for Orderly Development Manager, County Subdivision Ordinance comprehensive revision • Deputy Planning Director, San Luis Obispo County Planning Department Directed the Current Planning Division, which was responsible for land use permit and subdivision processing, building permits and inspection, rezonings and ordinance revisions, zoning enforcement, and public information. • Member, Kern County Housing Element Citizens Advisory Committee • Director and Officer, Mid -State Development Corporation (Small Business Administration) • B.S. Degree in City and Regional Planning, at California Polytechnic State University, San Luis Obispo • Member, American Planning Association • Instructor for U.C. Davis Extension (Redesigning the Zoning Ordinance) and U.C.L.A. Extension (Designing and Implementing Effective Zoning Ordinances). Public projects that he has managed and provided major contributions include: • Coastal Access Program, Santa Barbara County • Coastal Land Use Plan, Channel Islands Harbor • Coastal Zoning Ordinance, Malibu • Development Code, City of Alameda (with UDS) • Development Code Update, City of San Bernardino • Development Code, City of Chico (with CMS, UDS) • Development Code, City of Hollister (with CMS) • Development Code, City of Mission Viejo (with UDS) • Development Code, City of San Bernardino (with UDS) • Development Code, Marin County (with CMS) • Subdivision Ordinance, City of Rancho Mirage Page 44 . _ . . . . 1. ".1. ..uc a Appendix B • Zoning Code, Culver City (with CMS, UDS) • Zoning Ordinance, City of Alhambra • Zoning Ordinance, City of Desert Hot Springs (with CMS) • Zoning Ordinance, City of Fillmore (with UDS) • Zoning Ordinance, City of Glendora • Zoning and Subdivision Ordinances, City of Huntington Park (with UDS) • Zoning Ordinance, City of Mountain View (with CMS) • Zoning Ordinance, City of Oxnard • Zoning Ordinance, City of Rancho Mirage • Zoning Ordinance, City of Santa Monica • Zoning Ordinance, City of Tustin (with CMS, UDS) • Zoning Ordinance, Town of Loomis (with CMS) Page 45 Uty o' _►amonc _,ar - -ompre ►enswe .'eve opmeir „Qa k -� APPENDIX C Approach to Zoning Documents Through our careers in administering, drafting, and teaching about development codes and zoning ordinances, we have identified several important aspects to be considered in the process of preparing a new code or ordinance, or updating an existing zoning document. Besides the fundamental goals of effectively implementing the General Plan, satisfying State mandates, and efficiently guiding day-to-day development decisions, any new or revised code/ordinance should also focus on document usability. It is important that zoning information be readily accessible and understandable to all users, staff as well as the public. Among the format and content features that zoning documents should include to enable ease of use by all parties are the following: • Logical organization - The table of contents and the internal structure of chapters should be organized to reflect the sequence in which ordinance users most commonly need to find specific information. For example, the fact that many existing ordinances place their "Definitions" at the beginning of the document would appear to suggest that users will routinely read the definitions before any other portion of the ordinance, which in fact rarely occurs. While keeping the definitions at the front of a zoning ordinance makes sense if maintaining the same format in all segments of a municipal or county code is considered important, a primary question to ask in deciding how to organize a zoning or subdivision ordinance is "Where will users most intuitively expect to find specific information?" People working with zoning documents tend to be most interested in finding whether particular land uses are allowed in particular zones, what permits are required, and then what regulations apply to the design and development of a use. The ordinance should be organized to reflect these procedural sequences and the order in which decisions about the applicability of provisions must be made. • Clear language and readability - Zoning ordinances must be clearly written, avoiding ambiguity, jargon, and lengthy narrative, and use the simplest terms possible to describe their requirements. Regulations should be consolidated into easy -to -understand tables whenever possible, accompanied by graphics where the illustration of how a standard applies to property can improve clarity and understanding. Overall, the format should employ effective graphic design and page layout techniques to enhance readability. • Informative chapter and section titles - A user should be able to readily determine the areas of the ordinance that will affect their interests by reviewing the table of contents. Chapter and section titles should be descriptive, as in "Standards for Specific Land Uses" rather than an ambiguous "General Provisions." • Cross-references- While reviewing regulations on a particular topic, ordinance users must be made aware of other related regulations that may affect their interests. A zoning ordinance should include cross-references to its other relevant provisions, as well as references to potentially -applicable regulations (e.g., subdivision, grading, building, environmental, etc.) in other municipal code documents, where appropriate. • Extensive use of graphics - An ordinance should use graphics to assist in illustrating the applicability and/or effect of regulations wherever illustration can improve understanding. Page 46 ,-xtyo liamonc_ ar - -ompreienswe..,eveopmentl-oca Appendix • Formal procedure for interpretations - The administration of zoning ordinances inevitably involves the need for interpreting their provisions, where the applicability or effect of a particular requirement may become uncertain because of a situation that was not anticipated when the ordinance was drafted. These situations often include new land uses that did not exist when the ordinance was prepared (e.g., video game arcades in the case of ordinances drafted in the 1960s). A zoning ordinance must clearly define the authority for interpretations, include a formal procedure for all types, and provide a definitive means for incorporating them into the ordinance through amendment, or otherwise ensuring that they will be effectively recorded for future retrieval and use. • Simplified permitting procedures - An ordinance should employ the least complicated permitting procedures possible, consistent with State law requirements and the need to ensure effective project review and proper implementation of the General Plan. Discretionary permits may not be necessary if clear development or performance standards can effectively address all community concerns about a particular land use through a ministerial permit process. • Organization to accommodate changes - Ordinance chapters and sections should be organized and numbered to accommodate amendments without the need for extensive renumbering of existing sections. The initial drafting of the ordinance should anticipate the need for additional regulatory topics in the future, and provide space in the numbering system for their later inclusion. To accommodate future amendments, the ordinance will be prepared using appropriate computer software with desktop publishing capability. The Diamond Bar Development Code will be prepared using WordPerfect 6.1 for Windows. Page 47 City of Jiamonc__-ar - �„ompre tens ve ,eve opment <„oce APPENDIX D Examples of Table, Illustrations and Electronic Code Computer Screens Page 48 Application, Processing and Fees 9.xx.xxx Processing shall not commence on any application until all required fees/deposits have been paid. Table 4-1 REVIEW AUTHORITY Tyge of Permit or Decision Director Zoning Administrator Planning Commission City Council Zoning Clearances F A A Interpretations F F A A Design Review F F F/A A Temporary Use Permits F F A A Minor Adjustments R F A A Variances R F F A Conditional Use Permits R F F A General Plan Amendments R RZ F Zoning Code/Map Amendments R R' F Specific Plans R R F Lot Line Adjustments R F A Certificates of Compliance F A A Conditional Certificates ? A A Tentative Maps R R F Parcel and Final Maps' F' Development Agreements R RZ F Key: R - Review and recommendation body F - Final decision-making body A - Appeal body Notes: 1. Final Map shall be filed with the City Engineer after Council approval. 2. Commission recommends to Council for final determination. 3. Review of final and parcel maps is by the Public Works Director.[STAFF ???] Administrative Draft February,1996 W-6 CHICO MUNICIPAL CODE - TITLE 19, DEVELOPMENT CODE Commercial Zones 19.xx.xxx Table 4-4 - COMMERCIAL ZONES AND PERMITS (Continued) LAND USE PERMIT REQUIREMENT BY ZONE •1CCTTL1Tt. • rD rn rN rr rn CS CV See Section Group homes nrm. n UP UP UP Home occupations 19.xx Conditional use, Use Permit required. An, antiques. collectibles, gifts Household pets P P P P P Mobile home parks P? Auto pans sales UP Multi -family housing UP UP? P P UP 19.xx.xxx Residential accessory uses and structures ? Residential care homes P P Single-family housing UP P P UP UP? 19.xx.xxx Two-family housing/duplexes UP P UP? 19.xx.xxx Ir" . ter. !-D rn rN rr, rn CS ('V See Sectinn Accessoryvretail uses ? ? Conditional use. Minor Use Permit required. MUP 19.xx Conditional use, Use Permit required. An, antiques. collectibles, gifts 19.xx Temporary use. Temporary Use Permit required P UP UP P? Auto pans sales P P P Auto, mobile home and vehicle sales UP ? P Bars and drinking places ? P UP ? Building material stores P Drive-in and drive-through sales UP UP UP? Drug stores/pharmacies, 40,000 sq.ft. or less P? P ' UP Drug stores/pharmacies, more than 40,000 s .ft. UP UP? P ? UP Farm equipment and supplies sales P Furniture. furnishings, home equipment stores ? UP UP Grocery stores, 40.000 s .ft. or less P ? P UP Grocery stores, more than 40,000 s .ft. UP? ? P UP Liquor stores ? ? ? ? ? Outdoor retail sales and activities UP UP Outdoor retail sales. temporary TUP TUP TUP TUP TUP TUP TUP Pet sho s UP UP UP Restaurants. more than 2,500 s .ft. ? UP UP P P UP P Restaurants. 2.500 s .ft. or less ? ? P P ° UP P Restaurants, fast food ? ? ? ?- ' ? ? Retail stores, general merch., 2.500 s .ft. or less P P P UP ? Retail stores, general merchandise, >2.500 s .ft. UP P P UP ? Second hand stores I P? P Shopping centers P UP Walkup sales windows ? MUP MUP MUP FEE] Warehouse retail stores ? ? T,---. — n -_n. Svmhnl See Sectinn Permitted use. Zoning Clearance required P 19.xx.xxx Conditional use. Minor Use Permit required. MUP 19.xx Conditional use, Use Permit required. UP 19.xx Temporary use. Temporary Use Permit required TUP 19.xx Use riot allowed 19.xx.xxx See Section 19.xx.xxx regarding uses not listed; see Chapter 19.04 for definitions of land uses. Continues on next page. Administrative Draft January, 3996 fV-23 CHICO MUNICIPAL CODE - Tnu 19, DEVELOPMEA'T CODE Commercial Zones l9.xx.xxx Table 45 COMMERCIAL ZONE GENERAL DEVELOPMENT STANDARDS Notes: (1) Minimum area and width for lots proposed in new subdivisions. (2) Maximum number of housing units allowed for each specified unit of land. See also Section 19.xx.xxx (Affordable Housing Incentives) for possible density bonuses. (3) Minimum setbacks required. See Section 19.xx.xxx for the measurement of, and exceptions to these setback requirements. (4) Maximum percentage of site area that may be covered with structures (see the definition of site coverage in Section 19.xx.xxx). The remaining portions of the site that may not be covered with structures shall be permanently maintained as landscaped open space. (5) Maximum height of structures. See Section 19.xx.xxx (Height Measurement and Exceptions). (6) Exception: where four or more lots on a block are developed with less than a 20 ft. setback. the required front setback shall be jthe average of the improved lots, but not less than 15 ft: (7) The Site Design and Site Design and Architectural Review Board may require less coverage and more landscaped open area to provide visual relief or contrast, or to screen incompatible or obtrusive features. Administrative Draft January, 1996 N-26 Requirement by Zoning District CP CO Development Feature Minimum Lot Size (1) 6,000 sq.ft., interior lots 10.000 sq.ft. Minimum area 7,000 sq.ft., corner lots 60 ft., interior lots N.A. Minimum widtb at front setback line 70 ft., corner lots Residential Density (2) 22 units per acre. Setbacks Required (3) None required. except where the block 20 ft. (6) is partly within a R zoning district. the Front same front setback shall be required as in the R district. 10 ft.; plus 5 ft. for each story over the Sides (each) first where setback abuts an RS, RL, or R1 district. Street side 10 ft. where the side of the parcel abuts a- R district; none elsewhere. 10 ft, 10 ft. abutting an alley; lt4r 15 'ft. elsewhere, plus 5 ft. for each I story over the first where setback abuts , an RS, RL, or R1 district. See Section 19.xx.xxx (Accessory Structures). Accessory structures Floor Area Ratio (FAR) 0.50, maximum Site Coverage (4) 70% 85% (7) Height Limits (S) 50 ft. for main buildings; 65 ft.; 25 ft. for accessory structures. 25 ft., within 25 ft. of an abutting R zoning district boundary. Notes: (1) Minimum area and width for lots proposed in new subdivisions. (2) Maximum number of housing units allowed for each specified unit of land. See also Section 19.xx.xxx (Affordable Housing Incentives) for possible density bonuses. (3) Minimum setbacks required. See Section 19.xx.xxx for the measurement of, and exceptions to these setback requirements. (4) Maximum percentage of site area that may be covered with structures (see the definition of site coverage in Section 19.xx.xxx). The remaining portions of the site that may not be covered with structures shall be permanently maintained as landscaped open space. (5) Maximum height of structures. See Section 19.xx.xxx (Height Measurement and Exceptions). (6) Exception: where four or more lots on a block are developed with less than a 20 ft. setback. the required front setback shall be jthe average of the improved lots, but not less than 15 ft: (7) The Site Design and Site Design and Architectural Review Board may require less coverage and more landscaped open area to provide visual relief or contrast, or to screen incompatible or obtrusive features. Administrative Draft January, 1996 N-26 D. Parking lots adjacent to and visible from public streets must be adequately screened from view through the use of rolling earth berms, low screen walls, changes in elevation, landscaping or combinations thereof. e-WZive way /o screen parking LOADING FACILITIES A. Ta alleviate the unsightly appearance of loading facilities for industrial uses, these areas should not be located at the front of buildings where it is difficult to adequately screen them from view. Such facilities are more appropriate at the rear of the building where special screening may not be required. Sheet Parking Loading facilities B. When it is not possible to locate loading facilities at the rear of the building because of circumstances unique to the site, loading docks and doors may be located at the side of the building but must be screened from view by a combination of screen walls, ornamental landscaping and/or portions of the building. Gates should be located so as not to allow views from the public sight - of -way into loading areas.xr}f: <=: Loading ` ak> yrKi. Screen wall d?B II -3G CITY OF CALABASAS GENERAL PLAN: AGENDA FOR THE 21 ST CENTURY ■ Horizontal and vertical wall articulation should be expressed through the use of wall offsets, recessed windows and entries, awnings,. full roofs with overhangs, second floor setbacks, and covered arcades. • To avoid the "glass box' look walls should not be more than 50-60 percent transparent. ■ The reflective co -efficient of any glass used should be less than 30. Where tinted glass is used, the transmittance co- efficient should be greater than 30. Undesirable Architectural Horizontal Articuiction Added Treatment Vertical Articulation Added Multi Planed Roofs and Awnings Add Desirable Articulation setbacks, and roof pitches with offsets. (1 1) There should be a consistent use of colors, materials, and detailing throughout all elevations of the building. Elevations which do not directly face a street should not be ignored or expected to receive only minimal architectural treatment. (1 2) The use of architectural elements that define the main entrance and organize space at the ground plane (i.e. arcades, colonnades, and covered walkways) is encouraged. Such elements help to reinforce the pedestrian scale of the building and contribute to its overall low-rise character. September 29, 1993 VIII -69 Elie thought.webx9.comrmclar1;1cz21710.htm#17.1(L020 17.10.020 - Zoning Map Adopted A. Inclusion by reference. The Zoning Map, together with all legends, symbols, notations, references, zoning district boundaries, map symbols, and other information on the map has been adopted by the Council in compliance with Government Code Sections 65800 et seq., and is hereby incorporated into this Development Code by reference as though it were fully set forth here. B. Zoning district boundaries. The boundaries of the zoning districts established by Section 17.10.010 shall be shown upon the map designated as the "City of Calabasas Zoning Map" (hereafter referred to as the "Zoning Map"), on file with the City Clerk, and available at the Department. C. Relationship to General Plan. The Zoning Map shall implement the General Plan, specifically including the Land Use Plan. D. Zoning Map amendments. Amendments to the Zoning Map shall follow the process - OTTV nF nT/1M(l M RAR AGENDA REPORT AGENDA NO. J • / I TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1996 REPORT DATE: May 21, 1996 FROM: James DeStefano, Community Development Director TITLE: AWARD OF CONTRACT TO PROVIDE REVEGETATION MONITORING SERVICES FOR VTM 47851. SUMMARY: In accordance with the mitigation measures outlined within the Environmental Impact Report, Vesting Tract Map No 47851, now under construction as a 48 unit, 57 acre single family residential development requires biological monitoring of the revegetated areas within the development. The City solicited proposals from eight experienced environmental consulting firms to perform the revegetation monitoring services. RECOMMENDATION: It is recommended that the City enter into a Consulting Services Agreement with Michael Brandman Associates in the amount of $36,575.00 LIST OF ATTACHMENTS:X Staff Report _ Resolution(s) _ Ordinances(s) X Agreement(s) X Proposal _ Public Hearing Notification Bid Specification (on file in City Clerk's Office) EXTERNAL DISTRIBUTION: Developer - JCC/Kurt Nelson; Consultant - Michael Brandman Assoc. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A —Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: ,(/ 2, �L_ *A6Z-6p Terrence L. B ger Fran . U her es DeStefano City Manager Assistant City Manager CommunityDevel pment Director C AWP51 \AGENDA\47851 VEG.COV MEETING DATE: TO: FROM: SUBJECT: CI'T'Y COUNCIL REPORT AGENDA NO. June 4, 1996 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager AWARD OF CONTRACT TO PROVIDE MONITORING SERVICES FOR VTM 47851. REVEGETATION ISSUE STATEMENT: In accordance with the mitigation measures outlined within the Environmental Impact Report, Vesting Tract Map No 47851, now under construction as a 48 unit, 57 acre single family residential development requires biological monitoring of the revegetated areas within the development. The City solicited proposals from eight experienced environmental consulting firms to perform the revegetation monitoring services. RECOMMENDATION: It is recommended that the City enter into a Consulting Services Agreement with Michael Brandman Associates in the amount of $ 36,575.00 FINANCIAL SUMMARY: The project will be funded through fees paid by the developer to the City. The developer has executed an agreement for payment of all costs associated with the monitoring preparation. BACKGROUND: Vesting Tentative Tract Map No. 47851, a 48 unit, 57 acre single family residential development located on Oak Knoll Drive is currently under construction. The project approval incorporated measures to mitigate the identified environmental impacts. The developer, Diamond Bar East Partners, has installed landscaping to revegetate several areas on-site in conformance with the mitigation measures outlined within the approved Environmental Impact Report. In February 1996 the City solicited proposals from eight experienced environmental consulting firms to perform the required mitigation monitoring services. Proposals were received from Michael Brandman Associates ($36,575.00), Ultrasystems Incorporated ($29,800.00) and ISA Associates, Incorporated ($42,305.00). MBA is a well known and highly qualified environmental services consulting firm. MBA has previously provided the City with professional services necessary to prepare the environmental impact reports for this development (VTM 47851) as well as the adjacent subdivisions (VTM 47850 and VTM 48487). MBA is currently under contract with the City to perform mitigation monitoring services for the Unionwide project (Tract 51169). The conditions of approval for the development incorporated a five year monitoring period to insure the successful establishment of the revegetated areas. MBA will monitor the progress of the coast live oak, walnut, and riparian woodland revegetation planting areas for the five year period. MBA will establish photo documentation stations to monitor the growth of the landscaped areas, perform qualitative surveys, and determine necessary maintenance measures to insure compliance. MBA will prepare and submit progress and yearly reports to the City. PREPARED BY: James DeStefano Community Development Director 2 City of Diamond Bar REQUEST FOR PROPOSALS - Environmental Consulting Services PROJECT: Revegetation Monitoring for Vesting Tract Map No. 47851 JCC /Diamond Bar Associates, Developer PROPOSALS REQUESTED FROM: David Evans and Associates EIP Associates Envicom Corporation LSA Associates Michael Brandman Associates Robert Verlaan Associates Ultrasystems Environmental Incorporated Urban Vision SCOPE: January 1996 Review EIR, project conditions, mitigation monitoring program, review developer submittals for compliance, revegetation monitoroing, mitigation monitoring, written inspection reports, staff meetings, etc. City of Diamond Bar REQUEST FOR PROPOSALS - Environmental Consulting Services PROJECT: Revegetation Monitoring for Vesting Tract Map No. 47851 JCC /Diamond Bar Associates, Developer 48 single family residential lots 57 acres located within the "Country Estates" on Oak Knoll Drive. EIR certified with project in 1992, custom homes under construction Oak and Walnut tree removal habitat removal on -site mitigation majority of mitigation monitoring tasks complete SCOPE: May 29, 1996 review EIR, project conditions, mitigation monitoring program, review developer submittals for compliance (landscape plans and specifications, etc.), meetings, revegetation monitoring, mitigation monitoring, provide written inspection reports, staff meetings, etc. ATTACHMENTS: (previously provided to consultants) Project Conditions Mitigation Monitoring Program Landscape Specifications - Weber CITY OF DIAMOND BAR ,V_ /9 AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1996 REPORT DATE: May 22, 1996 FROM: James DeStefano, Community Development Director TITLE: AWARD OF CONTRACT TO PROVIDE ENVIRONMENTAL SERVICES FOR VTM 50314 SUMMARY: The Windmill Development Company has submitted Vesting Tentative Tract Map No. 50314 and is requesting approval of a 15 lot, approximately 40 acre single family development proposal for property located on Windmill Drive. In accordance with the California Environmental Quality Act, the City has determined that an Environmental Impact Report must be prepared to fully assess the environmental impacts associated with the project. Proposals were solicited from eight consulting firms qualified to perform the required services. RECOMMENDATION: It is recommended that the City enter into a Consulting Services Agreement with Michael Brandman Associates in the amount of $44,000.00 LIST OF ATTACHMENTS:X Staff Report Resolution(s) _ Ordinances(s) X Agreement(s) X Proposal _ Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) EXTERNAL DISTRIBUTION: Developer - Windmill Development Co./Kurt Nelson; City Consultant - Michael Brandman Assoc. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes No by the City Attorney? _ N/A 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A —Yes No 4. Has the report been reviewed by a Commission? _ N/A —Yes _ No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: _ REVIEWED BY: A- TerTence L. Be ger Frank M. r hies DeStefano City Manager Assistant City Manager CommunityDevelopment Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: AWARD OF CONTRACT TO PROVIDE ENVIRONMENTAL SERVICES FOR VTM 50314 ISSUE STATEMENT: The Windmill Development Company has submitted Vesting Tentative Tract Map No. 50314 and is requesting approval of a 15 lot, approximately 40 acre single family development proposal for property located on Windmill Drive. In accordance with the California Environmental Quality Act, the City has determined that an Environmental Impact Report must be prepared to fully assess the environmental impacts associated with the project. Proposals were solicited from eight consulting firms qualified to perform the required services. RECOMMENDATION: It is recommended that the City enter into a Consulting Services Agreement with Michael Brandman Associates in the amount of $ 44,000.00. FINANCIAL SUIVIlMIARY: The project will be funded through fees paid by the developer to the City. The developer has executed an agreement for payment of all costs associated with the processing of the project. BACKGROUND: The developer, Windmill Development Company / JCC, has submitted Vesting Tentative Tract Map 50314, a proposed 13 unit, 15 lot, single family residential subdivision located on an approximately 40 acre site at the terminus of Windmill Drive. The applications includes a zone change on a portion of the site and a conditional use permit for hillside development located within the Significant Ecological Area (SEA No. 15) and a permit to remove several oak trees. In February 1996 the City solicited proposals from eight experienced environmental consulting firms to perform the environmental services associated with this project. Proposals were received from Michael Brandman Associates, Ultrasystems Incorporated and Urban Vision. MBA has been retained by the City to provide environmental services for the adjacent subdivisions (VTM Nos. 47850, 47851, 48487). In addition, MBA has previously been contracted by Los Angeles County and the City to perform environmental studies within SEA No. 15. MBA is currently under contract with the City to perform mitigation monitoring services for the Unionwide project (Tract 51169). MBA has prepared a superior proposal incorporating their understanding of the project setting, and tasks necessary to complete the assignment. PREPARED BY: James DeStefano Community Development Director City of Diamond Bar REQUEST FOR PROPOSALS - Environmental Consulting Services PROJECT: Environmental Analysis for Vesting Tentative Tract Map No. 50314 JCC / Windmill Development Developer PROPOSALS REQUESTED FROM: David Evans and Associates EIP Associates Envicom Corporation LSA Associates Michael Brandman Associates Robert Verlaan Associates Ultrasystems Environmental Incorporated Urban Vision SCOPE: January 1996 Review proposed project, adjacent EIR'S, prepare initial study with City staff, spring survey, Focused Environmental Impact Report, ( project issues, conditions and mitigation anticipated to be similiar to adjacent 47850 and 47851 projects), mitigation plan and monitoring, meetings with City staff, SEA TAC, PC, CC written inspection reports, staff meetings, etc. City of Diamond Bar REQUEST FOR PROPOSALS - Environmental Consulting Services PROJECT: Environmental Analysis for Vesting Tentative Tract Map No. 50314 JCC / L. L. Windmill, Developer 13 single family residential lots 40 acres remnant parcel located within the "Country Estates" on Windmill Drive. Oak and Walnut Tree removal located within Significant Ecological Area No. 15 habitat removal off-site mitigation May 29, 1996 Recently certified EIR's for development on three sides of site, existing homes. SCOPE: review proposed project, adjacent EIR's, prepare initial study with City staff, spring survey, Focused Environmental Impact Report, (project issues, conditions and mitigation anticipated to be similar to adjacent 47850 and 47851 projects), mitigation plan and monitoring, meetings (staff 6-8, SEATAC 2, PC 2, CC 2). ATTACHMENTS: (previously provided to consultants) Project Subdivision Application VTM 50314 Map CITY OF DIAN1ViVD 13AK AGENDA REPORT AGENDA NO.6. f 3 A & ! TO: Mayor and City Council MEETING DATE: June 4, 1996 REPORT DATE: May 31, 1996 FROM: Terrence L. Belanger, City Manager TITLE: Consideration of Amendments to the Foothill Transit Joint Exercise of Powers Agreement (JPA) to Clarify definitions, appoint authorities, and member terms; and Membership of the City of La Puente in the Foothill Transit JPA. SUMMARY: The Foothill Transit Joint Excercise of Powers Agreement (JPA), at their meeting on May 1, 1996, recommended approval of the JPA to clairfy board members terms and to expand Zone options for designation of secretary of the board, treasurer, and controller of the Zone, and approve the City of La Puente as a member of the JPA. Cities applying for membership must be approved by all member cities and the County of Los Angeles. RECOMMENDATION: It is recommended that the City Council approve the proposed amendment to the Foothill Transit Joint Exercise of Powers Agreement, which would clarify definitions, appointing authorities, and member terms, and approve membership of the City of La Puente in the Foothill Transit JPA, and authorize Mayor Pro Tem Robert S. Huff to execute the consent forms as the City's delegate to Foothill Transit. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments. REVIEWED BY: Q YJ Terrence L. Belang City Manager Members Arcadia Azusa Baldwin Park Bradbury Claremont Covina Diamond Bar Duarte El Monte Glendora Industry Irwindale La Verne Los Angeles County Monrovia Pomona San Dimas South EI Monte Temple City Walnut West Covina Foothill Transit May 16, 1996 Honorable Bob Huff City of Diamond Bar 21660 Copley Drive Diamond Bar, CA 91765 Dear Mayor P - Huff: As the City of Diamond Bar delegate to Foothill Transit, please request your City Council to approve the enclosed amendments to the Foothill Transit Joint Exercise of Powers Agreement (JPA). The attached amendments were approved by the General Membership on May 1, 1996 at Foothill Transit's Annual Meeting. Amendment Number Four will clarify definitions, appointing authorities, and member terms. Amendment Number Five will include the City of La Puente in the Foothill Transit JPA. These amendments will not be finalized until formal approval has been received from all member cities and the County of Los Angeles. We will be contacting you within a few weeks to follow-up on the status of this issue. If you have any questions, please contact Deputy Executive Director, Julie Austin, at (818) 967-2274, extension 226. Very truly yours, GP K - ck��� Roger K. Chapin Executive Director Attachments: JPA Amendments #4 and #5 CC' Mr. Terrance Belanger w: admin. jpaamend. doc 100 North Barranca Avenue, Suite 100 -West Covina, California 91791-1600 • 818/967-2274 •Fax 818/915-1143 CITY OF DIAMOND BAR AGENDA NO. AGENDA REPORT TO: Terrence L. Belanger, City Manager PORT DATE: May 28, 1996 MEETING DATE: June 4, 1996 FROM: Joann M. Gitmed, Senior Accountant TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE PARKING PENALTY SCHEDULES O ND RELATEDPARKING OLATIONSCHARGES LFOR PPARKING AYMENT PENALTIES, ADMINISTRATIVE FE VIOLATIONS, AND REPEALING RESOLUTION 93-62. 4I JMMARY On February 20, 1996, the Los Angeles Board of Supervisors adopted an ordinance amending Los Angeles County Code, Title 15. The ordinance increases civil penalties and late payment penalties for parking violations issued in the unincorporated areas of the County. In accordance with the California Vehicle Code Section 40203.5, the City is to keep civil fines consistent with the County whenever possible. The City has spoken with representatives from the Cities of Walnut and San Dimas, both of which have stated that they will be adopting the new fee schedule per Section 40203.5 of the California Vehicle Code. RECOMMENDATION: , and adopt Resolution 96 -XX Establishing the Parking Penalties for Parking Open public hearing, receive testimony strative Fees, and Related Charges for Parking Violations, and Repealing Violations, Late Payment Penalties, Admini Resolution 93-62. LIST OF ATTACHMENTS: Staff Report X Resolution(s) _ Ordinances(s) — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification Bid Specification (on file in City Clerk's Office) _ Other I . Has the resolution, ordinance or agreement been reviewed — Yes — No 2. by the City Attorney? Does the report require a majority or 4/5 vote? Majority No 3. Has environmental impact been assessed? N/A Yes _ — Yes No 4. Has the report been reviewed by a Commission? N/A — — Which Commission? Yes XXX No 5. Are other departments affected by the report? — Report discussed with the following affected departments: REVIEWED BY: ank sher Linda Magnusoi Terrence L. Bel r Accounting Manager City Manager Assistant City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution of the City Council of the City of Diamond Bar Establishing the Parking Penalty Schedule for Parking Violations, Late Payment Penalties, Administrative Fees and Related Charges for Parking Violations, and Repealing Resolution 93-62 ISSUE STATEMENT: In March 1996, the City received a copy of the Los Angeles County newly adopted civil penalties for parking violations. In accordance with the California Vehicle Code, issuing agencies within the same county shall standardize parking penalties. The Cities of Walnut and San Dimas are moving forward to adopt the new penalties. Should the City of Diamond Bar also proceed with the adoption of the new penalties? RECOMMENDATION: Resolution 96 -XX Establishing the Parking Penalties for Open public hearing, receive testimony, and adopt Parking Violations, Late Payment Penalties, Administrative Fees, and Related Charges for Parking Violations, as represented in attachment A, and Repeal Resolution 93-62. DISCUSSION: On July 1, 1993, Assembly Bill 408 went into effect. This bill decriminalized parking citations, removed the processing from the courts and established a system of administrative adjudication for these offenses. Section 40203.5 of the California Vehicle Code was amended to read "The schedule of parking penalties for parking violations and late payment penalties shall be established by the governing body of the jurisdiction where the notice of violation is issued. To the extent possible, issuing agencies within the same county shall standardize parking penalties." In March 1996, the City received a copy of Los Angeles County's newly adopted "Civil Penalties for Violations of Parking Laws" for the unincorporated area of the county. The new penalties have increased 50-60% on average. The City of Diamond Bar adopted Ordinance 4 (1990), regarding the stopping, parking or standing of commercial vehicles in specified areas of the city, repealed Sections 15.64.05 and 15.64.11 of the Los Angeles County Code (penalties for violation of these sections are covered in the schedule of civil penalties). The ordinance set commercial parking restrictions and fines for violation of the ordinance. The penalties for violation of Ordinance 4 (1990) are still slightly greater than that set by Los Angeles County and it is being recommended that the fines set by Ordinance 4 (1990) remain as they currently are. In reviewing the parking penalty changes with representatives from the cities of Walnut and San Dimas, it has been stated that both will be adopting the new penalty schedule in order to be consistent with the County. It is being recommended that the City of Diamond Bar also adopt the new fee schedule with the exception of those areas covered by Diamond Bar Ordinance 4 (1990). FINANCIAL SUMMARY: Revenue- It is anticipated that revenues will increase. Amount is unknown. Expenditure - No impact on expenditures for this program. PREPARED BY: y r��d Joann M. Gitmed, Senior Accountant RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE PARKING PENALTY SCHEDULE FOR PARKING VIOLATIONS, LATE PAYMENT PENALTIES, ADMINISTRATIVE FEES, AND RELATED CHARGES FOR PARKING VIOLATIONS, AND REPEALING RESOLUTION 93-62. A. Recitals (i) In accordance with Assembly Bill 408, the City Council of the City of Diamond Bar is required to process parking citations issued by its Police Department (ii) Section 40203.5 of the California Vehicle Code requires the City of Diamond Bar to establish parking penalties for parking violations, late payment penalties, administrative fees, and related charges for parking violations (iii) All legal prerequisites to the adoption of this resolution have occurred. (iv) Resolution 93-62, A Resolution of the City Council of the City of Diamond Bar Establishing the Parking Penalty Schedule for Parking Violations, Late Payment Penalties, Administrative Fees, and Related Charges for Parking Violations, is hereby repealed. B. Resolution NOW, THEREFORE, be it found, determined and resolved as follows: In all respects as set forth in the Recitals, Part A of this Resolution. The City Council of the City of Diamond Bar hereby adopts as its parking penalty schedule that schedule attached hereto as Exhibit "A" together with each penalty and other fee amount set forth therein. Resolution 93-62, A Resolution of the City Council of the City of Diamond Bar Establishing the Parking Penalty Schedule for Parking Violations, Late Payment Penalties, Administrative Fees, and Related Charges for Parking Violations, is hereby repealed. 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar, California, this 4th day of June, 1996. Mayor EXHIBIT "A" CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE EFFECTIVE JUNE 5, 1996 ADMINISTRATIVE FEES: Delinquency Notice Penalty $ 5.00 DMV Hold Penalty $ 48.00 Return Check Fee $ 15.00 PARKING PENALTIES: The following parking penalties are established for citations issued in the City of Diamond Bar by the Walnut Sheriffs Department. The first amount for each violation is the penalty if the citation is paid on "citation". The second amount is the parking penalty with the Delinquency Notice penalty. The largest amount is the parking penalty plus the Delinquency Notice penalty and the DMV Hold penalty. With With Delinquency D.M.V. # Code Section Description Penalty Notice Hol 1) LACC 15.20.070 Failure to Obey Signs/Curb Markings 50.00 55.00 103.00 2) LACC 15.20.130 Parking Space Markings 40.00 45.00 93.00 3) LACC 15.44.120(B) Housing Authority (H.A.)-No Parking 40.00 45.00 93.00 4) LACC 15.44.140 H.A.-More than 1 parking space 40.00 45.00 93.00 5) LACC 15.44.150 H.A.-Restricted Parking 40.00 45.00 93.00 6) LACC 15.44.160 H.A.-No Vehicle Maintenance 40.00 45.00 93.00 7) LACC 15.48.050 Vehicle Exceeding Posted Weight Limits 45.00 50.00 98.00 8) LACC 15.48.060 Vehicle Exceeding 14,000 LBS Posted 45.00 50.00 98.00 9) LACC 15.52.040 Bicycle Lanes -Unauthorized Parking 40.00 45.00 93.00 10) LACC 15.64.010 Stopping Prohibited -Parking Time Limits 40.00 45.00 93.00 11) LACC 15.64.020 Parking Loading Zone -Commercial 45.00 50.00 98.00 12) LACC 15.64.030 Parking Time Limits -Post Office 40.00 45.00 93.00 13) LACC 15.64.040 Parking at Mail Box 40.00 45.00 93.00 14) LACC 15.64.060 30 Min Parking - 2:00 a.m, to 4:00 a.m. 45.00 50.00 98.00 15) LACC 15.64.100 Disconnected Trailer 45.00 50.00 98.00 16) LACC 15.64.110 Parking in Bus Loading Zone 255.00 260.00 308.00 17) LACC 15.64.120 Parking in Passenger Zone 45.00 50.00 98.00 18) LACC 15.64.130 No Parking -Alleys 45.00 50.00 98.00 19) LACC 15.64.140 Temporary No Parking 45.00 50.00 98.00 20) LACC 15.64.210 Key in Ignition/Unattended Vehicle 40.00 45.00 93.00 21) LACC 15.64.220 Parking on Grades 40.00 45.00 93.00 22) LACC 15.64.230 Parallel Parking Over 18" From Curb 40.00 45.00 93.00 23) LACC 15.64.240 Angle Parking 40.00 45.00 93.00 24) LACC 15.64.250 Double Parking 45.00 50.00 98.00 25) LACC 15.64.260 No Parking at Anytime 45.00 50.00 98.00 26) LACC 15.64.270 Parking Private/Public Property Without Consent 45.00 50.00 98.00 27) LACC 15.64.280 Parking Wrong Side of Street 45.00 50.00 98.00 28) LACC 15.64.290 Parking Between Curb and Adjacent Property 45.00 50.00 98.00 CITY OF DIAMOND BAR PARKING PENALTY SCHEDULE PAGE TWO Registration/Equipment Violation upon proof of correction, penalty is reduced to $10.00 With With Delinquency D.M.V. # Code Section Description Penally Notice Hold 29) LACC 15.64.300 Blocking Street 45.00 50.00 98.00 30) LACC 15.64.310 Parking of Vehicle Transporting 355.00 360.00 408.00 Hazardous Materials 31) LACC 15.64.320 Blocking Driveway on Private Street 45.00 50.00 98.00 98.00 32) LACC 15.64.330 Parking in Intersection 45.00 50.00 50.00 98.00 33) LACC 15.64.340 Parking Vehicle for Sale 45.00 50.00 98.00 34) LACC 15.64.350 Parking Special Hazard 45.00 50.00 98.Ob 35) LACC 15.64.360 Parking, Adjacent to School 45.00 65.00 103.00 36) LACC 15.64.370 Parking, Fire Hydrant 60.00 45.00 50.00 98.00 37) LACC 15.64.390 Parking, Assigned Parking Spaces 335.00 383.00 38) LACC 15.64.400 Disabled Parking on Street 330.00 330.00 335.00 383.00 39) LACC 15.64.410 Disabled Parking off Street Parking at Assigned Taxicab Stand 25.00 30.00 78.00 40) 41) LACC LACC 15.64.440 15.64.470 Meters on Highway -Posted Limits 25.00 30.00 78.00 42) LACC 15.64.480 Parking Lot Meters -Posted Limits 25.00 30.00 78.00 98.00 43) LACC 15.64.490 Meters -Failure to Deposit Fee 45.00 50.00 98.00 44) LACC 15.64.700 Preferential Parking District -No Permit 45.00 50.00 98.00 45) LACC 15.76.080 Vehicle on Sidewalk 45.00 50.00 50.00 98.00 46) LACC 15.76.120 Repairing Vehicles on Street 45.00 50.00 98.00 47) LACC 15.76.130 Washing Vehicles on Street 45.00 50.00 98.00 48) LACC 17.04.370 Parks -Unauthorized Parking 45.00 65.00 113.00 49) LACC 19.12.1410 Obstructing Emergency Access Routes 60.00 50) D.B. Ordinance 4 (1990) Section (b) Comm Veh Pkg Exceeding 1/2 hour 47.00 52.00 100.00 Section (b) Second Offense Within 1 Year 147.00 152.00 200.00 Section (b) Third Offense Within 1 Year 447.00 452.00 500.00 100.00 Section (c) Vehicle Exceeding 10,000 lbs. 47.00 52.00 200.00 Section (c) Second Offense Within 1 Year 147.00 152.00 Section (c) Third Offense Within 1 Year 447.00 452.00 500.00 Section (d) Disconnected Trailer 47.00 52.00 100.00 200.00 Section (d) Second Offense Within 1 Year 147.00 152.00 Section (d) Third Offense Within 1 Year 447.00 452.00 500.00 OF PENALTIES FOR VIOLATION OF STANDING AND PARKING LAWS THE SCHEDULE CONTAINED IN THE VEHICLE CODE OF THE STATE OF CALIFORNIA IS AS FOLLOWS: Registration/Equipment Violations: 30.00 35.00 83.00 51) CVC 4152.5 Failure to Apply for Registration 30.00 35.00 83.00 52) 53) CVC CVC 4454(a) 4457 Registration Card Mutilated/Illegal License Plate 30.00 35.00 83.00 54) CVC 5200 Display of License Plate 30.00 35.00 83.00 83.00 55) CVC 5201 Position of Plates 30.00 35.00 35.00 83.00 56) CVC 5201(f) Plates Clearly Visible 30.00 35.00 83.00 57) CVC 5202 Plates -Without Proper Display 30.00 83.00 58) CVC 5204(a) No Tabs 30.00 30.00 35.00 35.00 83.00 59) CVC 27155 Fuel Cap Required Registration/Equipment Violation upon proof of correction, penalty is reduced to $10.00 CITY OP DIAMOND DAn AGENDA REPORT AGENDA NO. / • I TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1996 REPORT DATE: May 31, 1996 FROM: George A. Wentz, City Engineer TITLE: Red curb on the south side of Fountain Springs Road from Diamond Bar Boulevard to Crooked Creek Drive SUMMARY: Pursuant to Dr. Frank W. Cho's request, the owner of the business building located at 2707 South Diamond Bar Boulevard (intersection of Diamond Bar Boulevard and Fountain Springs Road), the Traffic and Transportation Commission discussed the existing red curbs on Fountain Springs Road between Crooked Creek Drive and Diamond Bar Boulevard and the availability of the number of parking spaces for the center. The Commission recommended that the existing red curb on the south side of Fountain Springs Road, between Rising Star Drive and Crooked Creek Drive be removed in order to provide additional parking spaces for the businesses. At this time, DKS Associates and the City are reevaluating the effectiveness of all the implemented mitigation measures and a final study will be prepared and presented to the City Council in approximately three months. RECOMMENDATION: That the City Council concur with staff to consider and incorporate the removal of portions of the southerly red curb on Fountain Springs Road from Rising Star Drive to Crooked Creek Drive with the upcoming evaluation study by DKS Associates. The Traffic and Transportation Commission recommended that the red curb on the south side of Fountain Springs Road between Rising Star Drive and Crooked Creek Drive be removed. LIST OF ATTACHMENTS: X Staff Report —Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's Office) Ordinances(s) X Other: 4-11-96 T/T Commission Report & Minutes Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City reviewed by the City Attorney? 1A _ Yes _ No 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? NA Yes No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? Traffic and Transportation Commission 5. Are other departments affected by the report? XYes _ No Report discussed with the following affected departments: -Community Development REVIEWED BY: Terrence L.elanger Frank M. Us r orge W n z City Manage Assistant City Manager ity Engineer CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 4, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Red curb on the south side of Fountain Springs Road from Diamond Bar Boulevard to Crooked Creek Drive ISSUE STATEMENT: Whether or not to remove the existing red curb on the south side of Fountain Springs Road from Diamond Bar Boulevard to Crooked Creek Drive RECOMMENDATION: That the City Council concur with staff to consider and incorporate the removal of portions of the southerly red curb on Fountain Springs Road from Rising Star Drive to Crooked Creek Drive with the upcoming evaluation study by DKS Associates. The Traffic and Transportation Commission recommended that the red curb on the south side of Fountain Springs Road between Rising Star Drive and Crooked Creek Drive be removed. FINANCIAL SUMMARY: The proposed recommendation has no financial impact on the City. BACKGROUND/DISCUSSION: At it's March 14 and April 11, 1996 meetings, the Traffic and Transportation Commission discussed a request to remove part of the existing red curb on Fountain Springs Road from Diamond Bar Boulevard to Crooked Creek Drive. Part of the existing red curb, along with various other mitigation measures, were installed as part of the Neighborhood Traffic Management Study conducted for the area bounded by Pathfinder Road, Diamond Bar Boulevard, and Brea Canyon Road. Prior to the study, in August of 1992, the northerly side of Fountain Springs Road, from Diamond Bar Boulevard for approximately 50 feet was painted red. In November of 1992, "No Parking, 12 p.m. -6 p.m., Monday - Friday, Except by Permit" signs were installed on the south side of Fountain Springs Road, 60 feet from the intersection of Diamond Bar Boulevard and Fountain Springs Road, for approximately 100 feet. In June of 1993, the red curb on the northerly side of Fountain Springs Road was extended to the northeast curb return on Fountain Springs Road at Rising Star Drive. On March 14, 1996, the extension of the red curbs on both sides of Fountain Springs Road, as recommended by the Traffic Management Study was discussed by the Traffic and Transportation Commission. This matter came to the Commission's attention when the owner, Dr. Frank W. Cho, of the business building located at the corner of Fountain Springs Road (2707 South Diamond Bar Boulevard) and Diamond Bar Boulevard, wanted it removed. According to the owner, the red curb affects businesses at that building because on -street parking is now prohibited. Page Two 2707 South Diamond Bar Boulevard June 4, 1996 On April 11, 1996, the Commission was presented with the summary of the conditions under which permit was issued by the County of Los Angeles for this building. As mentioned in the attached staff report and minutes of the April 11, 1996 Commission meeting, the operation for the building was originally approved by the County of Los Angeles in 1988. With the understanding that the 2 -story building, 10,800 square feet in area, will house retail and general offices, the County approved the building with twenty-seven (27) parking spaces (see attached site plan, marked Exhibit "A"). As determined by the Department of Community Development, the City's requirement is one parking space per 250 square feet of floor area of building/structure for commercial use and 400 square feet of floor area of building/ structure for businesses and professional uses. See Attachment "A" in the Traffic and Transportation Commission report: City's Planning and Zoning Code. Since then, four (4) additional parking spaces have been constructed in the set back area, bringing the total parking spaces to thirty-one ( 31) . Currently, the center in discussion has seven (7) of the ten (10) suites occupied with thirty-one (31) parking spaces available. Based on the uses and three (3)vacant suites, the current number of parking spaces are barely met. Written below is a list of the types of businesses and the number of parking spaces required: Businesses # of Parking Spaces Required 1. Medical Office #1 (900 sq. ft.) 4 (1 space per 250 sq. ft.) 2. Medical Office #2 (1,350 sq. ft.) 5 (1 space per 250 sq. ft.) 3. Nail Shop (900 sq. ft.) 4 (1 space per 250 sq. ft.) 4. Floral Shop (900 sq. ft.) 4 (1 space per 250 sq. ft.) 5. Mortgage Company (900 sq. ft.) 2 (1 space per 400 sq. ft.) 6. Hair Salon (900 sq. ft.) 4 (1 space per 250 sq. ft.) 7. Vacant (900 sq. ft.) 4 (1 space per 250 sq. ft.) 8. Vacant (1,350 sq. ft) 5 (1 space per 250 sq. ft.) 9. Vacant (1,350 sq. ft.) 5 (1 space per 250 sq. ft.) 10. Dance Studio (8 occupants) 4 (1 space per 3 occupants) (1,350 sq. ft.) Total: 41 If applicable, included as part of the permit application process is the determination whether sufficient number of on-site parking spaces are available to accommodate the proposed business. Parking on adjacent or surrounding residential streets, i.e. Fountain Springs Road, however, are not taken into consideration during this process. To that end, in September of 1995, an applicant (with the owner's knowledge), who wished to operate a Tae - Kwon Do studio was denied permit. According to the Community Development Department, one reason for denial was lack of adequate on-site parking. Page Three 2707 South Diamond Bar Boulevard June 4, 1996 The applicant's suggestion to utilize public right-of-way was not a viable alternative and was denied (Attachment "B" in the Traffic and Transportation Commission report). At that time, the applicant also mentioned the feasibility of acquiring additional off-site parking from the adjacent Country Hills Towne Center for parking, which the Department of Community Development concurred. The owner of this center is cognizant of the number of parking spaces available and is aware that some businesses may be denied approval to operating if the number of parking spaces are inadequate. The dance studio that is currently in operation was initially denied due to lack of parking spaces. At a later time, however, a tenant improvement permit was issued provided three conditions are adhered to. These conditions are: 1. That the class size not exceed eight (8) students; 2. That parents not remain on site to watch classes (if operating vehicles that transported participants); and 3. If larger or adult classes are taught during non -peak hours, the studio be required to apply for a shared parking conditional use permit or a variance (Attachment "C" in the Traffic and Transportation Commission report). The Department of Community Development and Public Works staff has been observing the availability of the number of parking spaces on various days and times for two weeks. The following is the result of staffs' observation: 1. On May 20, 1996 at 2:30 p.m., there were 13 parking spaces available. 2. On May 22, 1996 at 11:56 a.m., there were 10 parking spaces available. 3. On May 22, 1996 at 3:03 p.m., there were 14 parking spaces available. 4. On May 28, 1996 at 2:50 p.m., there were 9 parking spaces available. 5. On May 29, 1996 at 9:30 a.m., there were 27 parking spaces available. 6. On May 29, 1996 at 4:00 p.m., there were 10 parking spaces available. 7. On May 30, 1996 at 2:50 p.m., there were 24 parking spaces available. 8. On May 31, 1996 at 10:15 a.m., there were 16 parking spaces available. 9. On May 31, 1996 at 2:00 p.m., there were 24 parking spaces available. Below is a list of the existing businesses and their hours of operation: 1. Vacant Suite #101 N/A 2. Floral Shop Suite #102 Mon. -Fri.: 9AM-6PM Sat.: 10AM-5PM Sun.: Closed 3. Nail Shop Suite #103 M -F: 9:30AM-8PM Sat.: 8AM-6PM Sun.: 10AM-5PM Page Four 2707 South Diamond Bar Boulevard June 4, 1996 4. Medical Office #1 Suite #104 Mon./Thurs./Fri.: 9AM-12PM & 2PM-5PM Tues.: 9AM-12PM & 3PM-6PM Wed.: 9AM-12PM Sat. & Sun.: Closed 5. Vacant Suite #105 N/A 6. Medical Office #2 Suite #201 Mon./Tues.: 9AM-6PM Wed./Fri.: 9AM-7PM Sat.: 9AM-4PM Thurs./Sun.: Closed 7. Vacant Suite #202 N/A 8. Mortgage Company Suite #203 Mon. -Fri.: 9AM-5PM 9. Hair Salon Suite #204 Mon.=Sat.: 9AM-7PM Sun.: Closed 10. Dance Studio Suite #205 Mon. -Fri.: 8AM-9PM Sat. & Sun.: Closed Since the City of Diamond Bar does not require business licenses, business who wish to operate in the City come to the City's attention only when the existing structure of the suites are proposed to be altered. See Attachment "D" in the Traffic and Transportation Commission report. As stated previously, the owner of the building of 2707 South Diamond Bar Boulevard is aware that the County of Los Angeles approved the building for operation provided the businesses within are retail or general office -type businesses. Our record indicates, however, the businesses that are currently in operation are not limited to retail or general office -type businesses. Some of the businesses have intensified the use of the building, requiring additional on-site parking, as a result. Intensifying the use of a building may mean changing a general or retail office to a medical office, a restaurant, or a dance studio, in this case. With this knowledge, the owner of the building has various options to address the issue related to inadequate on-site parking: 1. That the business be retail and/or general office -type businesses; 2 That the owner work with Country Hills Towne Center for additional parking spaces via a recorded instrument; and/or 3. Continue to operate with the current number of parking spaces. Page Five 2707 South Diamond Bar Boulevard June 4, 1996 The concern the owner has about inadequate on-site parking is one that should be addressed by the owner. As stated earlier, utilizing public right-of-way as a loading zone is not a viable alternative when owners and builders consider operating businesses in the City. The red curbing and related signage are for safety and sight distance purposes for the related street intersections and the center's drive. Prepared By: David G. Liu Tseday Aberra > -1—Y LD rn USI N D 71 N .01 •N! .0 LF .. ...... ............... ....... .. .. ..... ...... ................ ........... . ........................ 151" T - CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION MEMORANDUM DATE: April 5, 1996 TO: VIA: FROM: SUBJECT: MEETING DATE: Chairman and Members of the Traffic and Transnortation Commission George A. Wentz, City Engineer/Director of April 11, 1996 Public Works David G. Liu, Deputy Director of Public Works Tseday Aberra, Administrative Assistant Parking for occupants of 2707 South Diamond Bar Boulevard BACKGROUND/DISCUSSION: In accordance with the Neighborhood Traffic Management Study's recommendation, parking restriction (red curb) on both sides of Fountain Springs Road from Crooked Creek Drive to Diamond Bar Boulevard -was installed. Said measure is designed to improve traffic circulation and sight restriction. At the March 14, 1996 Traffic and Transportation Commission meeting (Minutes attached), the owner of the Center located at the intersection of Diamond Bar Boulevard and Fountain Springs Drive (2707 South Diamond Bar Boulevard) expressed a concern over said red curbing. The owner shared his desire to have the red curbing removed so that the occupants of the Center will be able to utilize Fountain Springs Road as additional parking space. The Center which is located at the intersection of Diamond Bar Boulevard and Fountain Springs Drive (2707 South Diamond Bar Boulevard) was originally approved by the County of Los Angeles in 1988. With the understanding that the 2 -story retail/office building, 10,800 square feet in area, will house retail and general offices, the County approved the building with twenty- seven (27) parking spaces (see attached site plan, marked Exhibit "A"). As determined by the Department of Community Development, the City's requirement is one parking space per 250 square feet of floor area of building/structure for commercial use and 400 square feet of floor area of building/ structure for businesses and professional uses. See Attachment "A": City's Planning and Zoning Code. Since then four (4) additional parking spaces have been constructed in the setback area, bringing the total parking spaces to thirty-one (31). Currently, the Center in discussion has eight (8) of the ten (10) suites occupied with thirty-one (31) parking spaces available. Based on the uses and two (2) vacant offices, the current number of parking spaces are barely met. Written below is a list of the types of businesses and the number of parking spaces required: Page Two 2707 South Diamond Bar Boulevard April 5, 1996 Businesses # of Parking Spaces Required 1. Medical office #1 (900 sq. ft.) 4 (1 space per 250 sq. ft.) 2. Medical office #2 (1,350 sq, ft.) 5 (1 space per 250 sq. ft.) 3. Nail Shop (900 sq. ft.) 4 (1 space per 250 sq. ft.) 4. Floral Shop (900 sq. ft.) 4 (1 space per 250 sq. ft.) 5. Mortgage Company (900 sq. ft.) 2 (1 space per 400 sq. ft.) 6. Hair Salon (900 sq. ft.) 4 (1 space per 250 sq. ft.) 7. Video Shop (900 sq. ft.) 4 (1 space per 250 sq. ft.) 8. Vacant (1,350 sq. ft) 5 (1 space per 250 sq. ft.) 9. Vacant (1,350 sq. ft.) 5 (1 space per 250 sq. ft.) 10. Dance Studio (8 occupants) 4 (1 space per 3 occupants) (1,350 sq. ft.) Total: 41 If applicable, included as part of the permit application process is the determination whether sufficient number of on-site parking spaces are available to accommodate the proposed business. Parking on adjacent or surrounding residential streets, i.e. Fountain Springs Road, however, are not taken into consideration during this process. To that end, in September of 1995, an applicant (with the owner's knowledge), who wished to operate a Tai - Kwon Do studio was denied permit. According to the Community Development Department, one reason for denial was lack of adequate on-site parking. The applicant's suggestion to utilize public right-of-way was not a viable alternative and was denied (Attachment "B"). At that time, the applicant also mentioned the feasibility of acquiring additional off-site parking from the adjacent Country Hills Towne Center for parking, which the Department of Community Development concurred. The owner of this center is cognizant of the number of parking spaces available and is aware that some businesses may be denied approval to operating if the number of parking spaces are inadequate. The dance studio that is currently in operation was initially denied due to lack of parking spaces. At a later time, however, a tenant improvement permit was issued provided three conditions are adhered to. These conditions are: 1. That the class size not exceed eight (8) students; 2. That parents not remain on site to watch classes (if operating vehicles that transported participants); and 3. If larger or adult classes are taught during non -peak hours, the studio be required to apply for a shared parking conditional use permit or a variance (Attachment "C"). Since the City of Diamond Bar does not require business licenses, business who wish to operate in the City come to the City's attention only when the existing structure of the suites are proposed to be altered. See Attachment I'D". Page Three 2707 South Diamond Bar Boulevard April 5, 1996 As stated previously, the owner of the building of 2707 South Diamond Bar Boulevard is aware that the County of Los Angeles approved the building provided that the businesses that are to occupy the building are retail or general office -type businesses. Our record indicates, however, the businesses that are .currently in operation are not limited to retail or general office -type businesses. Some of the businesses have intensified the use of the building, requiring additional on-site parking, as a result. Intensifying the use of a building may mean changing a general or retail office to a medical office, a restaurant, or a dance studio, in this case. With this knowledge, the owner of the building has various options to address the issue related to inadequate on-site parking: 1. That the business be retail and/or general office -type businesses; 2 That the owner work with Country Hills Towne Center for additional parking spaces via a recorded instrument; and/or 3. Continue to operate with parking shortage. The concern the owner has about inadequate on-site parking is one that should be addressed by the owner. As stated earlier, utilizing public right-of-way as a loading zone is not a viable alternative when owners and builders consider operating businesses in the City. RECOMMENDATION• That the Traffic and Transportation Commission discuss the parking restriction on Fountain Springs Road from Crooked Creek Drive to Diamond Bar Boulevard and request staff to incorporate the comments with the upcoming evaluation/study. March 14, 1996 Page 5 DRAFT T&T commission Drive. He stated Prospectors Road should have been designed as a collector street with homes backing the street. Instead, there are homes facing the street with 55 and 60 foot frontages with cars parked in front of the homes on both sides of the street. The Traffic and Transportation Commission has no input with respect to new development. However, he stated he would encourage the City to require new development to build a collector street entering because it has an effect on all residents. Frank W. Cho, 21842 Tenderfoot Way, stated he owns the Fountain Springs Plaza building at the corner of Fountain Springs Road at Diamond Bar Boulevard. He stated he was notified by the City that the curb on Fountain Springs Drive adjacent to his building would be painted red and a "No Left Turn" sign would be installed at the Country Hills Towne Center. He further stated that he was not notified about the Neighborhood Traffic Study either at his business or at his home. He indicated that he receives a property tax bill at his building. However, he never receives notifications regarding hearings or traffic studies. He stated that the City should consider the impact of its mitigation measures to the businesses in the area. He does not agree with the red curb on Fountain Springs Road because, in his opinion, it is a quiet street and is only business in the evening hours when the movie theater closes. He stated that he did not believe people would agree with the "No Left Turn" sign from the theater parking because it is very inconvenient. When.he leaves the shopping center to take his children to Diamond Bar High School he must make a right turn onto Fountain Springs Road and go all the way around the shopping center to get to the high school. He stated he feels this is an excessive restriction. He requested the Commission reconsider their recommendation and remove the curb painting and the "No Left Turn" sign to accommodate the businesses. Chair/Istik responded to Dr. Cho that the City does not provide on-site parking for businesses. In this case, Dr. Cho's building was permitted by Los Angeles County and inherited by the City. Certain uses were assumed for the building which would reduce the amount of parking and enlarge the square footage of the building. In many cases, this is to the benefit of the builder. March 14, 1996 Page 6 DRAFT T&T Commission The neighborhood residents are concerned with cut - through traffic. The residents of Fountain Springs Road would prefer that motorists use Pathfinder Road as an East/West cut through which would be safer. DDPW/Liu responded to Chair/Istik that notices regarding the Neighborhood Traffic Study were mailed to residents within the area bounded by Pathfinder Road, Diamond Bar Boulevard, and Brea Canyon Road. The process has been on-going for over a year and many notices and survey questionnaires were sent out. He pointed out that Dr. Cho received notice of the painting and signing. He apologized•to Dr. Cho for any oversight on the part of the City and indicated that for any future notices he would be certain that Dr. Cho receives all notifications. Chair/Istik encouraged Dr. Cho to review the study and contact DDPW/Liu at Diamond Bar City Hall. Dr. Cho reiterated that he is requesting that the Traffic and Transportation Commission reconsider the red curb painting on Fountain Springs Drive between Diamond Bar Boulevard and Crooked Creek Drive. Dr. Cho responded to VC/Leonard that his building has a total of 31 parking spaces for 8 businesses (2 suites are currently vacant). He stated the City of Diamond Bar should not have issued the building permit without providing adequate parking. Chair/Intik stated that the City has maintained that City streets should be used for movement of traffic and not for business parking. Jerry Boykin, President, Chamber of Commerce and resident of Diamond Bar, stated the Chamber of Commerce supports Dr. Cho's request. He further stated there is not sufficient parking for the business employees and clients of the businesses. While he understands the safety issues, there should be adequate parking provided. Chair/Istik stated that Los Angeles County may restrict use of a building so that a high generation use is not allowed. Such developments are not reviewed by the Traffic and Transportation Commission. March 14, 1996 Page 7 T&T Commission Mr. Boykin stated he can understand red paint for the corner of Fountain Springs Road and Diamond Bar Boulevard, however, not for the rest of Fountain Springs Road. This forces employees to park on the side streets which creates concerns for the residents. He stated that businesses in Diamond Bar are routinely closing because the City is not mindful of the needs of the business community. In his opinion, Dr. Cho should not have been given a permit to build his building if he was not going to be allowed sufficient parking. He suggested that the City might consider daytime only. parking on Fountain Springs Road. DDPW/Liu responded to Chair/Istik that Dr. Cho's building is not part of the Country Hills Towne Center. Mr. Boykin stated there is no access from the Country Hills Towne Center to Dr. Cho's property. The only entrances are from Fountain Springs Road and from Diamond Bar Boulevard. Dr. John Fonmin, 2707 S. Diamond Bar Boulevard #104, stated he has lived in Diamond Bar for more than 10 years. Three of his children graduated from Diamond Bar High School. He indicated he has been in practice in Diamond Bar for six years at Dr. Cho's building and has never observed an accident at the corner of Fountain Springs Road and Diamond Bar Boulevard. He stated that he wants to have ample parking for his clients and has always parked his automobile on Fountain Springs Road. Because of the red paint on the curb, his patients are experiencing difficulties in getting to his business. He indicated there is heavy traffic toward the end of the business day because of the dance school in Dr. Cho's building. He requested the City to further study the situation and consider removing the red paint. Chair/Istik reiterated that the building is currently occupied with uses that require more parking spaces than were required to be provided at the time the building was permitted. The uses of a center that require very little parking are tightly controlled by the City under the Conditional Use Permit process. Prior to a building owner being allowed to rent a unit to a tenant such as a dance school, a traffic study would have to be conducted to show that the parking lot t s{ March 14, 1996 Page 8 T&T Commission is adequate to cover such a use. Parking on City streets cuts down sight distance and increases the potential for accidents. Any recommendation by the Traffic and Transportation Commission to the City Council includes consideration of traffic safety. If the City Council chooses to set aside the recommendation of the Commission, and consider a more pressing issue, such as the desire of the property owner to rent out to businesses which generate more traffic than the parking lot can accommodate, that is matter for discussion at a level other than the Traffic and Transportation Commission. C/Virginkar requested this item be placed on the agenda for April. Chair/Istik requested the item be placed on the April agenda and that the property owner and Chamber of Commerce be notified. DDPW/Liu responded he will provide a complete packet of the information regarding the Neighborhood Traffic Study for the April Commission meeting. VC/Leonard stated she is concerned with the overflow parking on Rising Star Drive and the traffic exiting the Country Hills Towne Center using Rising Star Drive as a U-turn street. C/Virginkar concurred with VC/Leonard. Mr. Clute stated the intent of the Neighborhood Traffic Study was to revisit the mitigation measures after six months. Rather than take one issue at a time, he suggested the Commission follow the original schedule. C/Tamaya responded to Mr. Clute that he understands his concerns, however, he knows of business that have closed in six months or less and in his opinion, the City should respond to the concerns of the Chamber of Commerce. Chair/Istik stated that the City is faced with a poorly drawn and poorly enforced parking code on the part of the County with respect to Mr. Cho's building. In his opinion, this should be considered by the City in order for this circumstance is not repeated. 0 334 CHAPTER 22.52 Sec. 52.1085 — 52.1110 bowling alleys which are used commercially shall provide three auto- mobile parking spaces plus adequate access thereto for each bowling alley. (Ord. 83-0161, Sec. 44; Ord. 1494, Ch. 7, Art. 3, Sec. 703.10, 1927) 22.52.1095. CHURCHES, TEMPLES AND OTHER PLACES OF WORSHIP. Every church, temple or other similar place used in whole or in part for the gathering together of persons for worship, deliberation or medita- tion shall provide, within 500 feet thereof, one parking space for each five persons, based on the occupant load of the largest assembly area as determined by the County Engineer. (Ord. 83-0161, Sec. 45.) 22.52.1100. COMMERCIAL USES. Except as otherwise provided in this Part 11, every lot or parcel of land which is used for a use per- mitted in Zone C-3 but not permitted in Zone R4-( )U, except an elec- trical substation or similar public utility in which there are no offices or other places visited by the public, shall provide an area of sufficient size so that it contains one automobile parking space plus adequate access thereto for each 250 square feet of floor area or anv -building_zor str_siure so used. Except for me ica offices; the preceding provisions shall not appy to business and professional offices, which shall instead provide an area of sufficient size so that it contains one automobile park- ing space plus adequate access thereto for each SA.fee.�of floes area of any building_or structure.so used. (Ord. No. 88-0156, 1988.) 22.52.1105. DAY CARE FACILITIES. A. Every adult day care facility, child care center and family day care home shall have one parking space for each staff member and any motor vehicle used directly in conducting such use. B. In addition to the parking required in Subsection A, every fam- ily day care home caring for more than six children and each child care center shall have one parking space for each 20 children for whom a license has been issued by the State of California. A specific area shall be designated and marked for off-street drop-off and pickup of the children. (Ord. 85-0004, Sec. 53,• Ord. 83-0161, Sec. 47.) 22.52.1110. ENTERTAINMENT, ASSEMBLY AND DINING. A. Except as othenvise provided in this Part 11, every structure used for amusement, assembly, drinking, eating or entertainment shall provide one or more automobile parking spaces: I. For each hree persons based on the occupant load as deter- mined b e unty Engineer• se uses mciu 1::! u are no 1m1 a M o: (a) Conference ro ms; (b) Dining rooms, cafes, cafeterias, coffee shops, nightclubs, restaurants, and other similar uses; (c) Drinking establishments, bars, cocktail lounges, nightclubs, soda fountains, tasting rooms, taverns, and other similar uses; (d) Exhibit rooms, stages, lounges, and other similar uses. (e) Theaters, auditoriums, lodge rooms, stadiums or other places of amusement and entertainment, not otherwise enumerated in this Part 11. (f) Mortuaries. (g) Dance halls, skating rinks, and gymnasiums. (h) Health clubs and centers. 2. For each 250 square feet for an eating establishment selling food for off-site consumption and having no seat or other areas for on - NOVEMBER, 1988 ATrl",ioi-r A PLANNING & ZONING CODE 1986 EDITION Title 22 of the Los Angeles County Code PUBLISHED BY BOOKS Division of 84'1/u(iny News, i;�c. 3055 Overland Avenue, Los Angeles, Calif. 90034 Phone: (213) 202-7775 Phyllis E. Papen Mayor Gary H. Werner Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Recycled paper City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 917654177 (909) 860-2489 - Fax (909) 861-3117 OV,yL"1,ber 18, 1995 Dr. Frank Cho 2707 S. Diamond Bar Blvd. Diamond Bar, CA 91765 RE: Parkino, Permit No. 95-2/Tai-Kwon Do Studio Dear Dr. Cho: I have reviewed the Parking Study Report prepared by your consultant and have conducted a site review of the complex. The analysis states that the provision of required parking spaces for the office project is currently at a deficit of 2 spaces, based on current occupancy. With the approval of the requested Tai -Kwon Do studio, the project site would be six to 10 spaces deficient. The study then provides recommendations to respond to the inadequate condition. The recommendation for utilizing the public right-of-way as a loading zone for children is not a viable alternative. The staff does however concur with the recommendation for acquiring additional off-site parking from the adjacent Country Hills Towne Center via a recorded instrument. In lieu of this action, staff can not support the approval of your request to locate the Tai -Kwon Do studio at the complex under the current proposal. Therefore, upon receipt of this letter, you are hereby notified that if no additional information pertaining to Parking Permit No. 95-2 is submitted within 15 working days of this date, the application will be denied as presented. If you have any questions regarding your project or would like to discuss additional alternatives that you may entertain, please contact me at your earliest convenience. Ze ly, rt Searcy Senior Planner RS:dbm C. I LETTERS lP%P95-1. LTR 21660 EAST COPLEY DRIVE • SUI*0 I DIAMOND BAR, CA 91765-4177 . . 714-860-2489 - FAX 714-861-3117 q{M ! T G August 15, 1991 Robert K. Liebe 1423 S. Valleyview Rd. Diamond Bar, CA 91765 RE: PP91-67 Dance School Tenant Improvement Dear Mr. Liebe, The Planning Department has reviewed your letter which provides additional information for the review of your tenant improvement application. Based on the information which you have provided, the application can be approved conditionally. Please note the conditions of approval: 1. Class size is limited to eight (8). 2. Parents are not permitted to stay and watch classes if they are operating a vehicle which is used to transport a class participant. 3. If larger classes or adult classes are taught during non - peak hours, the dance school/studio or office center will be required to apply for a shared parking conditional use permit or a variance. If the project is found not to be in compliance with the conditions of approval, the permit can be revoked until such time full compliance is attained. Additionally, the tenant improvement requires your plans to be submitted to the Building and Safety Department. The tenant improvement can not commence until such time that plans are approved and permits issued. If you have additional questions please feel free to contact me. Sin. ely, R be t Sea As, ciate Planner -C: James DeStefano, Community Development Director JOHN A. FORMGrs JAY C. KIM PHYLLIS E. PAPEN DONALD C. NARDELLA GARY H. WERNER ROBERT L. VAN NORT Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager CITY OF DIALIOND BAR USES RECYCLED PAPER CITY OF DIAMOND BAl Ca: k nber-7> DEPARTMENT OF PLAW dG Fi ; Date ' 21660 E. Copley Dr a Suite 190 Fe( S`00 -_ (714) 860-3195 l (714) 860-7427 Re: t -:7::L fF"cy PLAT PLAN REVIEW Al-ICATION -- Record Owner Name (Last Bade first) Address Z,7a JJ City zip 9/7,ti3' Phone (1 /4 s2g Applicant Applicant's Agent AWW NOTE: When review r completed copies are provided & Safety office an to the applicant for his file. Location(,ML C._ the appropriate Building between and _" Zoning: — _ FII�1M: /U� ^ fT—_�3U%_ (t(P Lea� 7 ,1���� moi(/%,,'2 A'72-O/� J/L14 describe p .posed use fully. Please indicate if entirely rev or rciodel and/or addition) —_- Tota Units Bachelor 1 Bedroom 2 Bdrm. & larger Tota Pkg. Cov. Pkg. Maximum Height: Uncov. Pkg. No. of floors: I 01 ft. area No. of Bldgs. Sq. feet Standard Compact Occupant Load* ,_/�ovi� Handica ' Occupant Load as calculated by Buildial i Safety is required for all diaioa tate-out or asseably use, churches, health clubs, theaters, etc, &X f /Y1 /SSU c --.z o1 & AJ67--f�)VAJD (171y/�I ) Density: NON-RESIDENTI __ ;. Sq . O �i PARKING : Tot LANDSCAPING: Cov. Pkg. Maximum Height: Uncov. Pkg. No. of floors: I 01 ft. area No. of Bldgs. Sq. feet Standard Compact Occupant Load* ,_/�ovi� Handica ' Occupant Load as calculated by Buildial i Safety is required for all diaioa tate-out or asseably use, churches, health clubs, theaters, etc, &X f /Y1 /SSU c --.z o1 & AJ67--f�)VAJD (171y/�I ) CONSENT': I consent tc the submission of this application. Signed Date (All record own is) CERTIFICATION: I heresy certify under penalty of perjury that the information herein provided is correct too't/he best of my knowledge. Printed Name, (Applicant or,4 _ scant s U Signed E y//> ' Date - d (Applicant or A plicant's Agent) Planner Previous Plot Plans _ � �l� ty M f}1Z7- -� S S r /, X4-1, pl M \t April 11, 1996 Page 4 T&T Commission V. OLD BUSINESS A. Parking for occupants of 2707 South Diamond Bar Boulevard. AA/Aberra stated that at the request of the Traffic and Transportation Commission, staff investigated the Conditional Use Permit issued by the County of Los Angeles to Dr. Frank Cho for his building located at 2707 South Diamond Bar Boulevard. The staff report outlines the date and circumstances of the approval and the concerns outlined by the City's Planning Department with respect to the number of allocated parking spaces and the permitted uses. Staff recommends that the Traffic and Transportation Commission discuss the parking restriction on Fountain Springs Road from Crooked Creek Drive to Diamond Bar Boulevard and request staff to incorporate the comments with the upcoming-evaluation/study. DDPW/Liu responded to C/Virginkar that the recommendation for the red curb was included in the Neighborhood Traffic Study to improve the traffic circulation and the sight restriction. This item was included in the recommendation forwarded by the Traffic and Transportation Commission to the City Council to adopt Part I of Plan I improvements. Frank W. Cho, D.D.S., 21842 Tenderfoot, stated he is the owner of the building located at 2707 South Diamond Bar Boulevard. He further stated he obtained a building permit from Los Angeles County. He indicated he has 8 (2 suites are currently vacant) businesses and 31 parking spaces at the site. He reiterated that he was not informed by the City about the Neighborhood Traffic Study and he had no opportunity for input at the public hearings. He stated the businesses in his center suffer greatly from the painted red curb. He asked the Commission to consider removing the red paint and allowing vehicular parking on Fountain Springs Drive between Diamond Bar Boulevard and Crooked Creek Drive. He indicated he feels that the red curbing represents over regulation. Fred Scalzo, Diamond Bar Chamber of Commerce, stated that in 1992 a traffic study was conducted for the Country Hills Towne Center area. The study determined April 11, 1996 Page 5 T&T Commission that there was no reason to prohibit parking on Fountain Springs Drive and, in his opinion, there is currently no reason to prohibit street parking. He further stated that the tenant's employees count on off-site parking in order not to restrict the on-site parking that is available for customer use. He asked that the Commission carefully consider the interests of the businesses of Diamond Bar since 25% to 30% of the City's budget.is derived from sales tax on retail centers like Dr. Cho's center. He urged the Commission to assist Dr. Cho by recommending that the red curb paint be removed from Fountain Springs Drive. John Fonmin M.D., 2707 S. Diamond Bar Boulevard, Suite 104, stated his patients experience difficulty getting to his facility because of the limited parking. He expressed his concern for patients with arthritis or other trauma who cannot walk long distances and must park close to the office. He requested that the Commission request removal of the red curb paint on Fountain Springs Road to accommodate the businesses. Mr. Clute suggested the Commission look at the Conditional Use Permit granted Dr. Cho. He indicated that a prior Traffic and Transportation Commissioner stated that, in his opinion, Dr. Cho is in clear violation of the CUP. Mr. Clute stated that he is not anti -business. However, he is very concerned with the traffic through his neighborhood. He asked if the City is going to allow business parking on residential streets. In addition, he pointed out the safety issues with street parking. He questioned whether the parking was ever adequate for 10 businesses at that location. He urged the Commission not to allow business parking on residential streets. Sheri Liebe, 1NA Dance Studio, 2707 S. Diamond Bar Boulevard, Suite 205, presented a petition from the students to the Commission which calls for the removal of the red curb on Fountain Springs Road. She asked the Commission to consider removing the red paint from the business driveway of 2707 S. Diamond Bar Boulevard north to the ingress/egress for Country Hills Towne Center on the south side of Fountain Springs Road. She stated that her dance studio offers classes through the City's Parks and Recreations Department in a joint effort with the City of Brea called "Mommie and Me". a April 11, 1996 Page 6 T&T Commission The students are 14 months to two years old and therefore must be accompanied by an adult. . Chair/Istik pointed out that the conditions for the dance studio tenant improvement states that the class size is not to exceed eight students and that the parents are not to remain on site to watch the classes. He indicated that this restrictive condition was apparently imposed because of the concern for lack of parking. In addition, the conditions state that if larger or adult classes are taught during non -peak hours, the studio is required to apply for a shared parking Conditional Use Permit or Variance. Ms. Liebe stated that although 90 percent of her students are dropped off, she has students in need of parking -because of the classes offered through the City. Ms. Liebe responded to C/Nice that she has not attempted to comply with the shared parking Conditional Use Permit condition. She indicated she is not certain that she agreed to the tenant improvement conditions when she signed her lease. Dr. Cho stated he has attempted to contact the Country Hills Towne Center to discuss shared parking and they have not responded. Ms. Liebe responded to C/Nice that as a result of the City classes she may have up to 14 students per "Mommie and Me" class plus 14 parents. She asked for direction from the Commission. Dr. Cho responded to C/Tamaya that he has an easement to construct a stairway between Country Hills Towne Center and his property. He indicated he has made several attempts to contact the owner of the shopping center. He stated that the owner has no interest in entering into a contract to share the parking. He indicated that he is a dentist and he has not lost patients. However, the lack of parking is hurting other businesses in his building. He would be agreeable to removal of the red paint on the south side of Fountain Springs Road from his building's driveway westerly to the Country Hills Towne Center ingress/ egress. April 11, 1996 Page 7 T&T Commission Robert Baltis, 22720 Timbertop Lane, stated there are no residential addresses on the portion of Fountain Springs Road that is painted red. Therefore, it is not a residential street. C/Virginkar stated that he has observed the traffic on Montefino Avenue and on Fountain Springs Road. In his opinion, there is a much heavier traffic flow from Montefino Avenue onto Diamond Bar Boulevard and there is no red curbing in that area. He sees both areas as similar and if one location has the red curbing the other location should have the red curbing. He further stated he is concerned that the City should have a policy regarding red curbing. He suggested the red curbing should be removed from Fountain Springs Road. DDPW/Liu responded to VC/Leonard that public input was solicited for the Neighborhood Traffic Study. As a result, a list of recommendations were presented to the Traffic and Transportation Commission. The red curb on Fountain Springs Road is a direct result of the input received and forwarded as a recommendation from the Traffic and Transportation Commission to the City Council for implementation. Due to safety issues, the curb on the north side of Fountain Springs Drive must remain red from Diamond Bar Boulevard to Rising Star Drive. However, portion of the red curbing for the south side of Fountain Springs Road from the driveway. of the building at 2707 Fountain Springs Road west to the Country Hills Towne Center driveway could eventually be re-evaluated. The City Council will be conducting public workshops to evaluate all of the mitigation measures initiated as a result of the Neighborhood Traffic Study. VC/Leonard stated that the City Council took action on the "No Left Turn" sign at the Country Hills Towne Center ingress/egress at Fountain Springs Road. She asked if the intent is to group all of the mitigation measures or deal with each mitigation measure individually. She further stated she is confused about the City Council action. C/Nice stated he spent four hours on a weekend canvasing the neighborhood. He indicated that he feels the red curbing on the residential side of Fountain Springs Road is essential. However, the residents April 11, 1996 Page 8 T&T Commission voiced almost no objection to removing the red curbing on the south side of Fountain Springs Road and indicated they did not feel that parked vehicles created a hazard in that area. Chair/Istik stated his opinion that, as a Civil Engineer, it is not feasible to plan business parking on residential streets. In the event that an additional lane is ever needed and the street needs to be restriped, such an action hurts the.businesses. Staff has provided a report indicating the uses of the building at 2707 Fountain Springs Road has changed from the intent of the original CUP. The current uses are more intense and require additional parking. He stated he would not be in favor of recommending any action to the City Council tonight and instead follow staff's recommendation and revisit the item during the re- evaluation period. It is incumbent upon the owner of the building to comply with the City's condition of securing additional parking spaces. Mr. Baltis asked why the City has not red striped Palomino Drive at Diamond Bar Boulevard. The street is just as narrow as Fountain Springs Road. Mr. Scalzo stated he would like to see the Commission take action tonight to remove the red striping on the south side of Fountain Springs Road. He indicated he agrees that buildings should not be developed with the proposal to use off-site parking. However,this location was developed with off-site parking available. C/Virginkar made a motion, seconded by C/Tamaya, to remove the red curb paint on both sides of Fountain Springs Road westerly from the 2707 building driveway to Crooked Creek Drive. Chair/Istik stated he would prefer to wait until the DKS study is completed and would.not be in favor of removing the red curb at this time. He suggested the City intervene with the Country Hills Towne Center to reach a compromise to temporarily assist Dr. Cho with his parking dilemma. C/Tamaya asked C/Virginkar for clarification of his motion. C/Tamaya stated that because Dr. Cho has made a good faith effort to work with the owner of Country April 11, 1996 Page 9 TAT Commission Hills Towne Center and because Dr. Cho has not received any cooperation from the center, he indicated he would be inclined to consider removal of the red curb paint on the south -side of Fountain Springs Road between Dr. Cho's building driveway and the shopping center driveway based on the following: it appears that Dr. Cho has complied with the CUP conditions. Based upon C/Nice's survey, there were virtually no objections to removing the red paint on the south side of Fountain Springs Road. If the City is successful in negotiating additional parking with the shopping center, the Commission could consider restoring the red curb. C/Tamaya further stated that he would like to see the line of sight clear on both sides of Fountain Springs Road. He requested that C/Virginkar amend his motion. VC/Leonard stated she is in favor of continuing with the Neighborhood Traffic Study review period prior to initiating any changes. However, one item has been changed by the City Council, and she indicated she would be in favor of recommending removal of the red paint on the south side only. C/Virginkar amended his motion. He stated his reason for recommending removal on both sides of Fountain Springs Road is because of the inconvenience to the residents, particularly the residents on Rising Star Drive. DDPW/Liu responded to VC/Leonard that the red curbing is currently located on both sides of Fountain Springs Road from Diamond Bar Boulevard to Crooked Creek Drive. Chair/Istik reiterated that he would like to see the Commission support the traffic study as it was recommended to and approved by the City Council. The Commission is not supporting the Planning Commission and the Planning Department staff's recommendations. The exception is contemplated because the property owner is not following the conditions under which he agreed to operate. C/Virginkar restated his motion to recommend to the City Council that the red paint be removed from the curb on the south side of Fountain Springs Drive between the location opposite Rising Star Drive westerly to Crooked Creek Drive. C/Tamaya seconded the April 11, 1996 Page 10 T&T Commission motion. The motion was approved 4-1 with the following roll call: AYES: COMMISSIONERS: Virginkar, Tamaya, Nice, VC/Leonard NOES: COMMISSIONERS: Chair/Istik ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: None DDPW/Liu responded to Chair/Istik that he will request this item be placed on the City Council meeting agenda for May. VII.. PUBLIC MEETING: (8:35 p.m.) A. Neighborhood Traffic Study Workshop #1 for the Rolling Knoll Road/Country view Drive/Quail Summit Drive area. DDPW/Liu stated that upon receiving Country View Drive residents' concern regarding the cut -through traffic they experience, the Commission's recommendation was to conduct a neighborhood traffic study in the area. This recommendation was approved by the City Council on December 15, 1995. Austin -Foust Associates, Inc., the City's engineering consulting firm, has been conducting the study. Three goals have been set for the study: 1) identify the through traffic and its relationship to the traffic problems, 2) attempt to identify the specific locations, nature and causes of the problems, and 3) develop a neighborhood traffic management plan that will resolve the problems in a systematic way that is capable of consensus approval from the residents. The critical component of achieving these goals will be the involvement of neighborhood residents and the facilitation of neighborhood consensus. Joe Foust, Austin -Foust Associates, 2020 N. Tustin Avenue, Santa Ana, stated his background. He indicated an essential ingredient to the success of the study is community involvement and input. He presented a synopsis of the 137 responses to the approximate 600 questionnaires sent to the neighborhood residents. He stated that his firm will continue receiving responses for the next two weeks and encouraged all citizens to participate. He indicated the traffic study area is served by four entrances and exits, two each on Diamond INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of City Council FROM: Terrence L. Belanger, City Manager RE: FY 1996-97 Municipal Budget: General Fund, Special Funds And Capital Improvement Program DATE: May 29, 1996 General Fund Overview: The City of Diamond Bar is about to begin its eighth fiscal year (FY 1996-97). As has been reported to the Council over the past several fiscal years, the City will lose its incorporation population (74,115), which is currently used by the State of California to subvent (on a per capita basis) motor -in -lieu, gas tax and other revenues. By law (Rev.& Tax. Code, Sec. 11005.3 ), commencing with FY 1997-98, State subventions by the State to'the City will be based upon actual population, which is estimated.to be 55,000. The estimated loss in General Fund revenue could be as much as $800,000 and the loss in Gas Tax revenues could be as much as $300,000. This revenue "shortfall" can be mitigated through either revenue expansion and/or service reduction. The recommended form of revenue expansion is sales tax. Increases in sales tax will come through the attraction of businesses into existing commercial centers and retention of businesses in those same commercial centers. While programs to retain, attract and assist businesses in existing commercial areas are beneficial, full occupancy in . those commercial areas is not going significantly expand revenue, as compared to the projected revenue shortfall. Revenue expansion, in the form of new retail commercial development, should be seriously considered and decisions made to implement such revenue expansion activities. If the revenue "shortfall" is to be primarily dealt with through revenue expansion policies; not service reduction policies, a very proactive approach to revenue expansion activities is essential. The second aspect of a program for dealing with the impending revenue "shortfall" is the reduction of annual expenditures. Over the course of this fiscal year, staff will make several recommendations to the Council regarding reorganization, service delivery and service reduction. The overall goal is to have in I lace the revenue enhancement activities and expenditure reduction decisions that will mitigate the impact of the "shortfall", before the beginning of FY 1997-98. BUDGET: FY 1996-97 MAY 29, 1996 PAGE TWO General Fund Revenue: The FY 1996-97 General Fund Budget projects overall resources to be $10,175,960. There is a $190,000 transfer into the General Fund from the Reserve Fund related to expenditures for a parks and facilities master plan ($50,000), a state-of-the-art electronic financial information and management system ($60,000), Sycamore Canyon Park stream bed repairs ($60,000) and the purchase of a truck for parks maintenance ($20,000). The FY 1996-97 General Fund Budget proposes $9,533,775 in appropriations. There is projected fund balance (June 30, 1997) of $642,185. The estimated fund balance on June 30, 1996 is $457,250. The projected fund balances will be allocated to the General Fund Reserve Fund. The City's three major revenue sources are motor -in -lieu, sales tax and property tax. The FY 1996-97 budget estimates these revenue sources will not vary significantly from FY 1995-96. The changes in revenues come primarily from estimated increases in parking fines, facilities rental, recreation program fees and planning and engineering processing fees. FY 1995-96 General Fund Budget Summary: The City of Diamond Bar will conclude FY 1995-96 in a strong financial position. The General Fund Reserve Fund is projected to increase by 20.30%, from 7,564,248 (June 30, 1995) to $9,100,000, as of June 30, 1996. The FY 1996-97 operating budget is based upon existing levels of service. Twenty-four (24) full-time staff positions are proposed. Sixteen (16) part-time positions are also proposed. Public Safety The FY 97 appropriations for law enforcement services total $3,811,500. $11,500 has been allocated for Community Volunteer Patrol, which reflects a more accurate estimate of this program's cost. It is recommended that $5,000 be allocated for CSTI training for deputies. Also, $5000 is proposed for capital equipment, e.g. radar units. Animal Control services are proposed to be $59,600. Emergency Services is proposed to be $36,100, which the cost of a part time coordinator ($12,000). The total cost for public safety services is $3,926,230, which approximately 41.18% of the proposed FY97 operating budget. BUDGET: FY 1996-97 MAY 29, 1996 PAGE THREE Public Works The proposed Public Works budget is $1,365,100, which is a 4.3% decrease as compared to FY96 ($1,423,941). The projected decrease is due to economies effected through contracts for maintenance services. Community Development The proposed FY 97 allocation is $666,100, which is slight decrease over the FY95 allocation ($695,050). The adoption of the general plan "triggers" the modification of several ordinances. The initiation of revisions to the development code is the primary ordinance change anticipated. The FY 97 budget proposes the creation of a permanent part time Planning Technician position and the elimination of two Intern positions. Finally, there are monies allocated to continue the opposition to the proposed Industry Materials Recovery Facility (IMRF). Community services The Community Services budget proposes an increase of 7% (FY96 was $1,241,646). The $1,330,395 proposal reflects an increase in the recreation services contract with the City of Brea, increases in seniors programming and increases in the cost of operating the Heritage Park Community Center. However, there are revenue offsets to the increases in costs. The Concerts in the Park series, of nine weekly concerts, will be conducted for the fifth year. Legislative and Governmental Services This combination of services includes: City Council, City Manager,. City Clerk, Finance, Community Relations, Economic Development and General Government. The proposed allocation for these services is $1,925,950, which is slightly more than the FY96 allocation ($1,895,900). Personnel Recommendation(s) Although the proposed budget does not reflect the cost impact, it is recommended that the employees receive a 3.5% increase in salary. It is also recommended that the cafeteria benefit amount be increased by $50 per month. Also, it is proposed that the City Council review and consider the adoption of a revised classification and compensation plan, which will more accurately reflect the organizational needs of the City and the market place costs of attracting and retaining of employees. BUDGET: FY 1996-97 MAY 29, 1996 PAGE FOUR FY 1995-96 Special Funds Gas Tax Estimated Gas Tax resources available in FY 96-97 are $3,719,950. It is proposed that the Gas Tax Fund allocate $596,400 to the General Fund to fund street cleaning, parkway maintenance, curbs, gutters and sidewalk repair, inspections and staff services. The FY 96-97 Budget allocates $2,210,500 to Capital Improvements to fund the following proposed projects: -Pathfinder rehab (Shaded Wood to DB Blvd) -Sunset Crossing rehab-SR57 to Golden Springs -Sunset Crossing Cul-de-sac (Western Terminus) -Phase VII - Slurry Seal/Sidewalk Program (NE Diamond Bar) -Meadowglen rehab and seepage mitigation -Ambushers seepage mitigation -Chinook/San Leandro seepage study -Calpet Drive seepage study -Rule 20A Utilities Undergrounding - Street Lights -Diamond Bar Bl parkway (Pathfinder south to Shadow Cyn) The Gas Tax Fund would have an unappropriated reserve of approximately $913,050. Air Quality Fund The FY 96-97 Budget allocates $5,000 to implement the City's the Air Quality Element Implementation Plan. There is an allocation of $5,000 to fund continuing participation in the East San Gabriel Valley Joint Powers Authority. $7,000 has been allocated to partially fund annual membership dues for the San Gabriel Valley Council of Governments. $20,000 is allocated for a City Computer Purchase (repayment) program. $8,500 is allocated for City On -Line system improvements: BBS upgrade and system server upgrade. 25% of the Assistant to City Manager's time is allocated to this fund and 50% of the MIS Technician is allocated to this fund. The total fund budget for FY 96-97 is $77,450. The unappropriated reserve would be approximately $59,345. Park Fees Fund (Quimby Act) The proposed Budget estimates resources available to be $704,998. Projects recommended Peterson Park drainage retrofit, Pantera Park development (partial funding), Lorbeer Middle School athletic field lights, Sunset Crossing pocket park design and Maple Hills tennis court lights. The estimated year-end Fund balance would be $221,498. BUDGET: FY 1996-97 MAY 29, 1996 PAGE FIVE Traffic Safety Fund The FY 96-97 Budget estimates revenues of $101,000. The $101,000 in revenues is allocated to the General Fund to fund traffic safety related services. Proposition C Fund The FY 96-97 Budget estimates available resources to be $2,044,285. The estimated Prop. C annual revenues are estimated to be $510,800. The Prop C Fund is proposed to partially fund the rehab of DB Blvd, between Grand Ave and the SR 60 ($60,000). $635,000 is proposed to fund five traffic signals: DB Blvd/Goldrush; DB Blvd/Palomino; DB Blvd/Montefino; Gldn Spgs/Calbourne; and, Gldn Spgs/Racquet Club. $450,000 is proposed for Brea Canyon Road resurfacing, between Golden Springs and the north city limit. The estimated year-end Fund balance would be $814,285. Proposition A Fund The Proposition A Fund is being proposed to fund the following: Dial -a -cab ($205,000), Excursions ($52,000) and Transit subsidy ($287,000) programs. There are revenue offsets for each of these programs. In -lieu of the Holiday Shuttle, it is proposed that during the holiday season there be no ridership restrictions for dial -a -cab rides, within Diamond Bar. $7,500 is allocated for membership dues to the San Gabriel Valley COG. Finally, it is recommended that monies be allocated for concrete bus pads on Diamond Bar Blvd ($50,000) and park and ride expansion, at SR60/SR57 ($70,000). The estimated Prop A resources, in FY 96-97 are $1,281,779. Proposed expenditures for FY 96-97 are $699,000. The estimated Fund reserve balance is $1,462,049. Community Development Block Grant Fund The proposed revenue for TY 96-97 is $515,800. Proposed allocations for FY 96-97 are $512,110. CDBG funds several community service programs, which include YMCA child care, senior programs, Del Paso training program, and others ($57,200); and, several CIP projects, which include Pantera Park ($190,000), handicap access ramps ($37,000), sidewalk installation ($106,270), audible pedestrian signals ($8,000) and City park ADA retofits ($40,000). Estimated Fund reserves are $3,690. BUDGET: FY 1996-97 MAY 29, 1996 PAGE SIX Integrated Waste Management Fund This fund provides for the administration of the City's solid waste management activities and the implementation of programs recommended in the City's SRRE (Source Reduction and Recycling Element). Recently, the Public Works Department has been assigned the responsibility to manage the consultants and staff as they continue the implementation of residential sector programs: multi -family recycling, on-site composting, public education/information and monitoring. Commercial sector programs being implemented include: at -source recovery/recycling, representative waste audit, education/information and monitoring programs. The costs associated with these programs are already a part of the FY 96-97 Integrated Waste Management Fund. Estimated resources are $137,066. Proposed allocated expenditures are estimated to be $88,250. The estimated year-end Fund balance reserve is $48,816. Proposition A - Safe Parks Act Fund This fund will provide the resources to build Pantera Park ($1,780,000). The total estimated cost of Pantera Park is $2,253,000, other funds will provide necessary monies beyond those allocated from Prop A, which include CDBG ($190,000), Park Fees ($130,000), developer fees ($153,000). Also it is proposed that this fund be the source of funding of lights at Peterson Park ($139,000). There is approximately $1,919,000 available though the Safe Parks Act. Capital Improvement Fund (CIP) The FY 1996-97 CIP Budget proposes an expenditure program in the amount of $7,628,270. The CIP proposes $3,825,000 for street improvements, $643,000 for traffic control improvements, $2,829,500 for park and recreation improvements; and, $330,770 for miscellaneous capital improvements. You are referred to budget document for complete details of the various projects. ISTEA Fund The Intermodal Surface Transportation Efficiency Act (ISTEA) Fund provides resources for improving major transportation roadways. $1,000,000 is available in FY97. It is proposed that the $1,000,000 be allocated for the resurfacing of Diamond Bar Blvd, from Grand Ave. to SR 60. CITY OF DIAMOND DAR AGENDA REPORT � � AGENDA NO. v ' ' TO: Mayor and City Council MEETING DATE: June 4, 1996 REPORT DATE: May 31, 1996 FROM: Terrence L. Belanger, City Manager TITLE: Fiscal Year 1996-1997 Municipal Budget. SUMMARY: The proposed Fiscal Year 1996-1997 Budget is hereby transmitted to the City Council. The proposed General Fund estimates available financial resources in the amount of $10,175,960, with proposed Appropriations in the amount of $9,533,775. The estimated amount of fiscal year end (June 30, 1997) fund balance is estimated at $642,185. Included in the proposed City Municipal Budget is a capital improvement program in the amount of $7,628,270. RECOMMENDATION: It is recommended that the City Council: (1) Schedule a budget work session at a time of convenience to the City Council, and (2) Set a public hearing for consideration of the 1996-1997 Municipal Budget for Tuesday, June 11, 1996, and that a second public hearing be scheduled for the Tuesday, June 18, 1996, City Council meeting. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes —NO by the City Attorney? N/A 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belaf#r City Manager it a I] MIU910 Dire OL1,110il',D BAR ,r_«t r A 4 \� a INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of City Council FROM: Terrence L. Belanger, City Manager RE: FY 1996-97 Municipal Budget: General Fund, Special Funds And Capital Improvement Program DATE: May 29, 1996 General Fund Overview: The City of Diamond Bar is about to begin its eighth fiscal year (FY 1996-97). As has been reported to the Council over the past several fiscal years, the City will lose its incorporation population (74,115), which is currently used by the State of California to subvent (on a per capita basis) motor -in -lieu, gas tax and other revenues. By law (Rev.& Tax. Code, Sec. 11005.3 ), commencing with FY 1997-98, State subventions by the State to the City will be based upon actual population, which is estimated to be 55,000. The estimated loss in General Fund revenue could be as much as $800,000 and the loss in Gas Tax revenues could be as much as $300,000. This revenue "shortfall" can be mitigated through either revenue expansion and/or service reduction. The recommended form of revenue expansion is sales tax. Increases in sales tax will come through the attraction of businesses into existing commercial centers and retention of businesses in those same commercial centers. While programs to retain, attract and assist businesses in existing commercial areas are beneficial, full occupancy in those commercial areas is not going significantly expand revenue, as compared to the projected revenue shortfall. Revenue expansion, in the form of new retail commercial development, should be seriously considered and decisions made to implement such revenue expansion activities. If the revenue "shortfall" is to be primarily dealt with through revenue expansion policies; not service reduction policies, a very proactive approach to revenue expansion activities is essential. The second aspect of a program for dealing with the impending revenue "shortfall" is the reduction of annual expenditures. Over the course of this fiscal year, staff will make several recommendations to the Council regarding reorganization, service delivery and service reduction. The overall goal is to have in place the revenue enhancement activities and expenditure reduction decisions that will mitigate the impact of the "shortfall", before the beginning of FY 1997-98. BUDGET: FY 1996-97 MAY 29, 1996 PAGE TWO General Fund Revenue: The FY 1996-97 General Fund Budget projects overall resources to be $10,175,960. There is a $190,000 transfer into the General Fund from the Reserve Fund related to expenditures for a parks and facilities master plan ($50,000), a state-of-the-art electronic financial information and management system ($60,000), Sycamore Canyon Park stream bed repairs ($60,000) and the purchase of a truck for parks maintenance ($20,000). The FY 1996-97 General Fund Budget proposes $9,533,775 in appropriations. There is projected fund balance (June 30, 1997) of $642,185. The estimated fund balance on June 30, 1996 is $457,250. The projected fund balances will be allocated to the General Fund Reserve Fund. The City's three major revenue sources are motor -in -lieu, sales tax and property tax. The FY 1996-97 budget estimates these revenue sources will not vary significantly from FY 1995-96. The changes in revenues come primarily from estimated increases in parking fines, facilities rental, recreation program fees and planning and engineering processing fees. FY 1995-96 General Fund Budget Summary: The City of Diamond Bar will conclude FY 1995-96 in a strong financial position. The General Fund Reserve Fund is projected to increase by 20.30%, from 7,564,248 (June 30, 1995) to $9,100,000, as of June 30, 1996. The FY 1996-97 operating budget is based uopn existing levels of service. Twenty-four (24) full-time staff positions are proposed. Sixteen (16) part-time positions are also proposed. Public Safety The FY 97 appropriations for law enforcement services total - $3,811,500. $11,500 has been allocated for Senior Volunteer Patrol, which reflects a more accurate estimate of this program's cost. It is recommended that $5,000 be allocated for CSTI training for deputies. Also, $5000 is proposed for capital equipment, e.g. radar units. Animal Control services are proposed to be $59,600. Emergency Services is proposed to be $36,100, which the cost of a part time coordinator ($12,000). The total cost for public safety services is $3,926,230, which approximately 41.18% of the proposed FY97 operating budget. BUDGET: FY 1996-97 MAY 29, 1996 PAGE THREE Public Works The proposed Public Works budget is $1,365,100, which is a 4.3% decrease as compared to FY96 ($1,423,941). The projected decrease is due to economies effected through contracts for maintenance services. Community Development The proposed FY 97 allocation is $666,100, which is slight decrease over the FY95 allocation ($695,050). The adoption of the general plan "triggers" the modification of several ordinances. The initiation of revisions to the development code is the primary ordinance change anticipated. The FY 97 budget proposes the creation of a permanent part time Planning Technician position and the elimination of two Intern positions. Finally, there are monies allocated to continue the opposition to the proposed Industry Materials Recovery Facility (IMRF). Community Services The Community Services budget proposes an increase of % (FY96 was $1,241,646). The $1,330,395 proposal reflects an increase in the recreation services contract with the City of Brea, increases in seniors programming and increases in the cost of operating the Heritage Park Community Center. However, there are revenue offsets to the increases in costs. The Concerts in the Park series, of nine weekly conserts, will be conducted for the fifth year. Legislative and Governmental Services This combination of services includes: City Council, City Manager, City Clerk, Finance, Community Relations, Economic Development and General Government. The proposed allocation for these services is $1,925,950, which is slightly more than the FY96 allocation ($1,895,900). Personnel Recommendations) Although the proposed budget does not reflect the cost impact, it is recommended that the employees receive a 3.5% increase in salary. It is also recommended that the cafeteria benefit amount be increased by $50 per month. Also, it is proposed that the City Council review and consider the adoption of a revised classification and compensation plan, which will more accurately reflect the organizational needs of the City and the market place costs of attracting and retaining of employees. Narrative on the Special Fund, pages 4-6, will be available before 10:00 a.m., Monday, June 3 CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES The City of Diamond Bar's budget is designed to serve four major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. Cf) W CU DC D O V W ti O O Q r Z CO 01 r LL J 9 W z W 9 K U N X fC T H s L o U aNi O t LL > ccx H 06 cn o � CD c � CL U- 2 o U O o O LO LO c o CO O � p O O oi M � O O O O 8 LO O w CTO O � K X fC T H O L C O t � O o o � N � M o N O O LO O 0 O p LO M M co LO 8 K cnCD W ca EC N .O C O m J E L U O O cq O O O O , x ~ Wr z CD L r C M U J o' D O M a� c uu0 ^ Z r W O 0 O rn V O0 C5 N o M y C EC C O N E U O O 75 O D C o' O M ^ r \ cC C C9 O0 o 0 U ter. L ^ O ch O r r � lf) ` 9 LO ti ti M LO t� i cn N L T V W CL x LUu 0 H c 0 m Q c D U - U N M. U) 0 M ii 10 C E E O U A 0 r CO N c a> E Q O o a� c co o � � � � = U E E � o � o U o O M 10 C E E O U A 0 r CO N CITY OF DIAMOND BAR 1996 - 1997 PERSONNEL Number of Personnel 0 1 2 3 4 5 6 7 8 9 10 11 12 13 City Council 5 Community Relations 1 0.7 City Manager 6 Community Development 5.7 City Clerk 3 Community Services Economic Development 0.3 Public Works/Engineering 4.75 Finance 2.75 pecial Fund Administration 2.705 Full Time Equivalent 11 City Of Diamond Bar Personnel Summary Fiscal Year 1996-97 FULL TIME 1995-96 1996-97 POSITION Approved Actual Proposed Approved -City Manager 1 1 1 -Assistant City Manager 1 1 1 -Community Develop.Dir 1 1 1 -Dir.Of Community Services 1 1 1 -City Clerk 1 1 1 -Accounting Manager 1 1 1 -Deputy Public Works Director 1 1 1 -Assistant to City Manager 1 1 1 -Associate Planner 0 0 0 -Senior Planner 1 1 1 -Senior Engineer 0 0 0 -Senior Accountant 1 1 1 -Supt of Parks & Maint 1 1 1 -Secretary to City Manager 1 1 1 -Administrative Assistant 2 2 2 -Community Relations Officer 1 1 1 -Deputy City Clerk 1 1 1 -Administrative Secretary 1 1 2 -Secretary 2 2 1 -Assistant Planner 1 1 1 -Assistant Civil Engineer 1 1 1 -Code Enforcement Officer 1 1 1 -Maintenance Worker II 1 1 1 -Clerk Typist 1 1 1 Totals 24 24 24 0 PART TIME POSITION 1995-96 1996-97 Approved Actual Proposed Approved -Account Clerk 1 1 1 -Clerk Typist 1 1 1 -MIS Assistant 1 1 1 -Planning Technician 0 0 1 -Comm. Serv.Coordntr. 2 2 2 -Comm. Serv. Leader II 2 2 2 -Comm. Serv. Leader 1 1 1 1 -Parks Maint.Helper 5 4 5 -Engineering Intern 0 0 1 -Planning Intern 2 2 0 -Adminstrative Intern 2 2 1 Totals 17 16 16 0 12 CITY OF DIAMOND BAR GENERAL FUND BUDGET F.Y. 1996-97 NET CHANGE IN FUND BALANCE 457,253 642,185 0 13 1995-96 Cir Manager City Council Adjusted Budget Recommended _ Approved ESTIMATED RESOURCES Property Taxes 1,950,000 2,030,000 Other Taxes 3,110,000 3,170,000 State Subventions 2,477,500 2,482,500 Fines & Forfeitures 156,500 156,000 Current Svc Charge 974,800 900,560 Use of Money & Prop. 434,200 533,500 Transfer -in Other Funds 753,880 713,400 Reserved Fund Balance 281,000 190,000 Total Est. Resources 10,137,880 10,175,960 0 APPROPRIATIONS City Council 113,600 114,750 City Attorney 150,000 150,000 City Manager 394,950 417,750 City Clerk 301,130 218,300 Finance 210,800 231,450 General Government 463,770 537,500 Community Relations 115,600 134,150 Economic Development 146,050 122,050 Planning 495,050 466,100 Building and Safety 200,000 200,000 Community Services 1,241,646 1,330,395 Law Enforcement 3,879,700 3,811,500 Volunteer Patrol 12,550 11,500 Fire 7,530 7,530 Animal Control 59,510 59,600 Emergency Prepardness 23,800 36,100 Public Wks/Engineering 1,423,941 1,365,100 Transfer -out Other Funds 441,000 320,000 Total Appropriations 9,680,627 9,533,775 0 NET CHANGE IN FUND BALANCE 457,253 642,185 0 13 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES 1996-97 Property Taxes: 001-3001 Current Secured 001-3002 Current Unsecured 001-3005 Supplemental Roll 001-3010 Prior Year Property Taxes 001-3020 Misc. Property Taxes Other Taxes: 001-3135 001-3101 Sales Tax 001-3120 Transient Occupancy 001-3121 Franchise 001-3130 Property Transfer Subventions - State: 001-3135 Motor Veh-in Lieu 001-3136 Mobile Home In -Lieu 001-3145 Homeowners Exemption 0013180 Off Highway Tax Fines & Forfeitures: 001-3220 General Fines 001-3223 Parking Fines 001-3225 Vehicle Impound Fees 001-3227 False Alarm Fees 001-3230 Narcotics Seizure Revenue 001-3235 Graffiti Restitution Current Svc. Charges: Building Fees: 001-3411 Bldg Permits 001-3412 Plumbing Permits 001-3413 Electrical Permits 001-3414 Mechanical Permits 001-3415 Grading Permits 001-3416 industrial Waste Fee 001-3420 Permit Issuance Fee 001-3425 Inspection Fees 001-3430 Plan Check Fee 001-3435 SMTP Fee 1996.96 City Manager City Council Adjusted Est. Recommended Approved 1,800,000 1,800,000 100,000 120,000 100,000 50,000 10,000 1,950,000 2,030,000 2,150,000 2,200,000 200,000 210,000 650,000 650,000 110,000 110,000 3,110,000 3,170,000 0 2,450,000 2,450,000 1,000 1,000 25,000 30,000 1,500 1,500 2,477,500 2,482,500 0 15,000 15,000 90,000 85,000 15,000 15,000 35,000 40,000 500 500 1,000 500 156,500 156,000 0 120,000 120,000 12,000 12,000 19,000 19,000 8,000 8,000 0 10,000 10,000 25,000 25,000 7,500 7,500 100,000 100,000 2,500 2,500 14 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES 1996-97 Planning Fees: 001-3441 Environmental Fees 001-3442 Adv. Planning Fees 001-3443 Current Planning Fees 001-3450 Miscellaneous Permits Engineering Fees: 001-3461 Engr. Plan Check Fees 001-3462 Engr. Permit Issuance Fees 001-3463 Engr. Encroachment Fees 001-3464 Engr. Inspection Fees 001-3465 Engr. Soils Review Fees Recreation Fees: 001-3472 Community Activities 001-3473 Senior Activities 001-3474 Athletics 001-3476 Fee Programs 001-3478 Contract Classes 001-3479 Special Event Fees Use of Money and Property: 11988-96 City Ml nageE'City,Councit Ad W. Est, Recammended Approved 10,000 10,000 500 500 50,000 50,000 1,200 500 70,000 70,000 5,000 5,000 4,000 4,000 75,000 75,000 30,000 Sale/Printed Material-Engr 26,450 26,000 16,050 8,000 99,550 82,560 70,150 65,000 142,900 130,000 70,000 70,000 974,800 900,560 0 001-3610 Interest Earnings 400,000 500,000 001-3615 Returned Check Charges 1,000 1,000 001-3620 Rents & Concessions 25,000 25,000 001-3635 Sale/Printed Material 7,200 6,500 001-3636 Sale/Printed Material-Engr 1,000 1,000 434,200 533,500 0 Interfund Transfers Fund Balance Reserve GENERAL FUND TOTAL 15 753,880 713,400 281,000 190,000 10,137,880 10,175 960 0 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES DIVISION: Summary, 1996-97 ACCOUNT #: 4010-4040 1995-96 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0030 Wages - Part time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits 2315 TOTALPERSONNELSVCS SUPPLIES 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2120 Postage 2125 Telephone 2130 Rental/Lease-Equip. 2200 Equipment Maint. 2310 Fuel 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel -Cont & Mtgs 2335 Mileage & Auto Allow 2340 Education & Training 2390 Elections 0 TOTAL OPERATING EXP PROFESSIONAL SERVICES 418,900 440,350 0 24,600 10,800 0 6,800 8,850 0 59,850 66,500 0 7,400 7,450 0 7,500 7,300 0 83,600 87,900 0 $608,650 $629,150 $0 3,050 4,500 0 1,000 1,000 0 $4,050 $5,500 $0 1,000 1,000 0 4,200 4,200 0 100 100 0 2,700 2,500 0 200 200 0 650 650 0 750 750 0 1,650 1,750 0 910 1,000 0 6,150 7,650 0 23,950 23,000 0 1,000 1,250 0 1,000 2,000 0 118,000 0 0 $162,260 $46,050 $0 4000 Professional Svcs 34,720 40,100 0 4020 Legal Services . 75,000 75,000 0 4021 Special Legal Svcs 75,000 75,000 0 4030 Prof Svcs-DataProcessing 0 30,000 0 TOTAL PROF SVCS $184,720 $220,100 $0 DEPARTMENT TOTAL $959,680 $900,800 $0 16 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES DIVISION: City Council 1996-97 ACCOUNT* 4010 SUPPLIES 1200 Operating Supplies _ 1,000 1,500 TOTAL SUPPLIES $1,000 $1,500 OPERATING EXPENDITURES 2110 Printing 1995-96 City Manager City Council 2315 Membership & Dues Adjusted Budget Recommended Approved PERSONNEL SERVICES 400 400 0010 Salaries 30,000 30,000 0070 City Paid Benefits 2,750 3,400 0080 Retirement 4,200 4,200 0083 Workers Comp. Exp. 300 300 0085 Medicare 450 450 0090 Cafeteria Benefits 31,200 .31,200 TOTAL PERSONNEL SVCS $68,900 $69,550 $0 SUPPLIES 1200 Operating Supplies _ 1,000 1,500 TOTAL SUPPLIES $1,000 $1,500 OPERATING EXPENDITURES 2110 Printing 500 500 2315 Membership & Dues 100 100 2320 Publications 400 400 2325 Meetings 5,000 5,000 2330 Travel-Conf & Mtgs 14,500 12,000 2340 Education & Training 500 500 _ TOTAL OPERATING EXP. $21,000 $18,500 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 22,700 25,200 TOTAL PROF. SERVICES $22,700 $25,200 DEPARTMENT TOTAL $113,600 $114,750 $0 17 CITY OF DIAMOND BAR I DEPARTMENT: legislative ESTIMATED EXPENDITURES DIVISION. City Attorney 1996-97 ACCOUNT M 4020, 1995-96 City Manager City Council Adjusted Budget Recommended Approved PROFESSIONAL SERVICES 4020 Legal Services 75,000 75,000 4021 Special Legal Svcs 75,000 75,000 4023 Self Ins. Defense TOTAL PROF. SVCS. 150,000 150,000 0 DEPARTMENT TOTAL $150,000 $150,000 $0 18 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES Printing DIVISION: City Manager 1996-97 Advertising ACCOUNT #: 4030 2120 Postage 100 1995-96 City Manager City Council 2,000 Adjusted Budget Recommended Approved PERSONNEL SERVICES 200 2200 Equipment Maint. 0010 Salaries 267,650 289,100 Fuel 0030 Wages - Part time 24,600 10,800 Membership & Dues 0070 City Paid Benefits 2,400 3,400 Publications 0080 Retirement 38,650 45,300 Meetings 0083 Worker's Comp Exp 5,850 5,900 Travel-Conf & Mtgs 0085 Medicare /Social Security 5,250 5,050 Mileage & Auto Allow 0090 Cafeteria Benefits 33,300 37,600 Education & Training TOTAL PERSONNEL SVCS _ $377,700 $397,150 $0 SUPPLIES $17,700 $0 PROFESSIONAL SERVICES 1100 Office Supplies 4000 Professional Svcs 1,400 1200 Operating Supplies 1,000 1,000 $1,400 1300 Small Tools & Equip 500 500 TOTAL SUPPLIES $1,500 $1,500 $0 OPERATING EXPENDITURES 2110 Printing 500 500 2115 Advertising 200 200 2120 Postage 100 100 2125 Telephone 2,000 2,000 2130 Equipment Rent 200 200 2200 Equipment Maint. 500 500 2310 Fuel 750 750 2315 Membership & Dues 1,200 1,200 2320 Publications 400 500 2325 Meetings 1,000 2,500 2330 Travel-Conf & Mtgs 7,000 7,500 2335 Mileage & Auto Allow 500 750 2340 Education & Training 1,000 TOTAL OPERATING EXP. $14,350 $17,700 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 1,400 1,400 0 TOTAL PROF. SVCS. $1,400 $1,400 $0 DEPARTMENT TOTAL $394,950 $417,750 $0 19 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTMATED EXPENDITURES DIVISION City Clerk 1996-97 ACCOUNT #: 4040 1995-96 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp. Exp. 0085 Medicare/Social Security 0090 Cafeteria Benefits 2330 TOTALPERSONNELSVCS SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2115 Advertising 2125 Telephone 2200 Equipment Maint. 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2335 Mileage & Auto Allow 2340 Education & Training 2390 Elections 1,050 TOTAL OPERATING EXP PROFESSIONAL SVC 4000 Professional Services 4030 Prof Svcs - Data Processing TOTAL PROF. SVCS 121,250 121,250 1,650 2,050 17,000 17,000 1,250 1,250 1,800 1,800 19,100 19,100 $162,050 $162,450 $0 1,050 2,000 500 500 $1,550 $2,500 $0 4,000 4,000 700 500 150 150 350 450 110 100 150 150 2,450 3,500 500 500 500 500 118,000 $126,910 $9,850 $0 10,620 13,500 30,000 $10,620 $43,500 $0 DEPARTMENT TOTAL $301,130 $218,300 $0 20 CITY OF DIAMOND BAR DEPARTMENT: General Govt. ESTIMATED EXPENDITURES DIVISION: Summary 1996-97 ACCOUNT#: 4050-95 1995-96 City Manager City Council Adjusted Budget Recommended Approved PROFESSIONAL SERVICES Auto Equipment 19,730 0 4000 Professional Svcs 148,000 93,000 0 4010 Auditing Services 32,600 48,500 0 4030 Data Processing Svcs 12,550 12,550 0 4260 Economic Development 0 0 0 4265 Business Retention 0 0 0 TOTAL PROF SVCS $193,150 $154,050 $0 CONTRACT SERVICES 0 6250 Misc. Equipment 5000 Contract Services 6,000 6,000 0 5090 Contract Svcs -Econ Development 0 50,000 0 TOTAL CONTRACT SVCS. $6,000 $56,000 $0 CAPITAL OUTLAY 6100 Auto Equipment 19,730 0 0 6200 Office Equipment 0 3,000 0 6220 Office Furniture 0 5,000 0 6230 Computer Equipment - Hardware 15,000 28,500 0 6235 Computer Equipment - Software 6,500 56,500 0 6240 Communications Equipment 0 0 0 6250 Misc. Equipment 0 0 0 6305 Real Estate Acquisition 8,040 0 0 TOTAL CAPITAL OUTLAY $49,270 $93,000 $0 DEPARTMENT TOTAL $936,220 $1,025,250 $6- 21 CITY OF DIAMOND BAR DEPARTMENT: General Govt. ESTIMATED EXPENDITURES Photocopy DIVISION: Summary 0 1996-97 �ACCOIJNT*:4050-96 48,000 48,000 0 2111 Pre -Press Printing 6,000 12,000 1995-96 City Manager City Council 1,000 1,000 Adjusted Budget Recommended Approved 0 PERSONNEL SERVICES 0 2115 Advertising 8,500 0010 Salaries 167,550 167,550 Postage 0 0020 Overtime 0 1,000 Mailing Services 0 0070 City Paid Benefits 2,150 2,550 Telephone 0 0080 Retirement 23,500 24,550 Utilities 0 0083 Worker's Comp Exp. 1,750 1,750 Banking Charges 0 0085 Medicare 2,500 2,500 Rental/Lease-Equip. 0 0090 Cafeteria Benefits 24,550 24,550 Rent/Lease-Real Prop 0 0093 Benefits Administration 1,000 1,000 Rental/Show Space 0 TOTAL PERSONNEL SVCS $223,000 $225,450 Equipment Maint. $0 SUPPLIES 0 2205 Computer Maint 7,500 1200 Operating Supplies 19,100 20,200 Maint-Grounds & Bldg 0 1300 Small Tools & Equip 500 700 Fuel 0 TOTAL SUPPLIES $19,600 $20,900 Membership & Dues $0 OPERATING EXPENDITURES 2100 Photocopy 9,500 7,500 0 2110 Printing 48,000 48,000 0 2111 Pre -Press Printing 6,000 12,000 0 2112 Photography 1,000 1,000 0 2113 Engraving Services 0 1,250 0 2115 Advertising 8,500 9,000 0 2120 Postage 32,500 30,000 0 2121 Mailing Services 2,000 2,000 0 2125 Telephone 29,000 27,500 0 2126 Utilities 0 1,000 0 2128 Banking Charges 1,000 1,000 0 2130 Rental/Lease-Equip. 15,500 16,000 0 2140 Rent/Lease-Real Prop 175,600 188,800 0 2141 Rental/Show Space 0 3,000 0 2200 Equipment Maint. 10,200 10,200 0 2205 Computer Maint 7,500 7,500 0 2210 Maint-Grounds & Bldg 20,000 20,000 0 2310 Fuel 1,400 1,500 0 2315 Membership & Dues 27,800 29,150 0 2320 Publications 2,100 2,100 0 2325 Meetings 8,350 10,650 0 2330 Travel-Conf & Mtgs 12,500 16,300 0 2335 Mileage & Auto Allow 150 150 0 2340 Education & Training 1,500 1,500 0 2345 Employment Physicals 2,000 2,000 0 2352 Promotional Items 9,500 12,500 0 2353 Anniversary 5,500 6,000 0 2355 Contr-Community Grps 5,100 5,000 0 2357 Community Assistance 0 0 0 2358 Business Incentives 0 0 0 2360 Grafitti Reward Program 2,500 2,500 0 2395 Misc. Expenditures 500 750 0 TOTAL OPERATING n $445,200 $475,850 $0 CITY OF DIAMOND BAR DEPARTMENT: General Govt. ESTIMATED EXPENDITURES DIVISION: Finance 1996-97 ACCOUNT #: 4050 1995-96 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0020 Overtime 0070 City Paid Benefits 0080 Retirement 0083 Wkr's Comp. 0085 Medicare 0090 Cafeteria Benefits $168,350 $0 TOTALPERSONNELSVCS SUPPLIES 1200 Departmental Supplies 1300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2335 Mileage & Auto Allow 2340 Education & Training $168,350 $0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4000 Professional Services 4010 Auditing Services 4030 Data Processing Svcs. TOTAL PROF SVCS CAPITAL OUTLAY 6200 Office Equipment 6230 Computer Equipment TOTAL CAPITAL OUTLAY 126,700 126,700 500 1,000 1,550 1,850 17,750 17,750 1,300 1,300 1,850 1,850 17,900 17,900 _ $167,050 $168,350 $0 1,500 1,500 200 $1,500 $1,700 $0 2,500 2,500 500 650 400 400 150 150 1,000 1,500 150 150 500 500 $5,200 $5,850 $0 1,500 13,000 23,000 23,500 12,550 12,550 $37,050 $49,050 $0 $3,000 $3,500 $0 $6,500 $0 DEPARTMENT TOTAL $210,800 $231,450 $0 23 CITY OF DIAMOND BAR I DEPARTMENT: General Govt. ESTIMATED EXPENDITURES Photocopy DIVISION: General Govt. 2110 1996-97 6,000 1ACCOUNT#: 4090 Advertising 500 500 2120 1995-96 City Manager City Council 2125 Adjusted Budget Recommended Approved PERSONNEL SERVICES Utilities $49,270 1,000 0080 Benefits Banking Charges 1,000 1,000 0093 Benefits Administration 1,000 1,000 12,000 TOTAL PERSONNEL SVCS _ $1,000 $2,000 $0 SUPPLIES Equipment Maint. 10,200 10,200 1200 Operating Supplies 12,000 10,000 7,500 1300 Small Tools & Equip 500 500 20,000 TOTAL SUPPLIES $12,500 $10,500 $0 OPERATING EXPENDITURES 2100 Photocopy 9,500 7,500 2110 Printing 6,000 6,000 2115 Advertising 500 500 2120 Postage 19,000 15,000 2125 Telephone 29,000 25,000 2126 Utilities $49,270 1,000 2128 Banking Charges 1,000 1,000 2130 Rental/Lease-Equip. 12,000 12,000 2140 Rent/Lease-Real Prop 170,600 186,800 2200 Equipment Maint. 10,200 10,200 2205 Computer Maint 7,500 7,500 2210 Maint-Grounds & Bldg 20,000 20,000 2310 Fuel 1,400 1,500 2315 Membership & Dues 26,500 26,500 2320 Publications 1,700 1,700 2325 Meetings 8,000 8,000 2330 Travel -Conferences 4,800 2340 Education & Training 1,000 1,000 2345 Employment Physicals 2,000 2,000 2395 Misc. Expenditures 500 500 TOTAL OPERATING EXP. $326,400 $338,500 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 65,000 75,000 4010 Prof Svcs -Auditing 9,600 25,000 4030 Prof Svcs -Data Proc TOTAL PROF SVCS $74,600 $100,000 $0 CAPITAL OUTLAY 6100 Auto Equipment 19,730 6220 Office Furniture 5,000 6230 Computer Equipment -Hardware 15,000 25,000 6235 Computer Equipment -Software 6,500 56,500 6305 Real Estate Acquisition 8,040 TOTAL CAPITAL OUTLAY $49,270 $86,500 $0 DEPARTMENT TOTAL $463,770 $537,500 $0 24 CITY OF DIAMOND BAR DEPARTMENT: General Govt. ESTIMATED EXPENDITURES DIVISION: Com. Relations 1996-97 ACCOUNT #: 4095 PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2111 Pre -Press Printing 2112 Photography 2113 Engraving Services 2115 Advertising 2120 Postage 2121 Mailing Services 2130 Rental/Lease of Equipment 2140 Rental/Lease of Real Property 2315 Membership & Dues 2330 Travel -Conferences 2352 Promotional Items 2353 Anniversary 2355 Contr Community Grps 2360 Graffiti Reward Program 2395 Misc. Expenditures 4,000 TOTAL OPERATING EXP. 1995-96 City Manager City Council Adjusted Budget Recommended Approved 28,600 28,600 400 500 4,000 4,050 300 300 450 450 4,650 4,650 $38,400 $38,550 $0 3,100 6,200 $3,100 $6,200 $0 32,000 32,000 6,000 12,000 1,000 1,000 1,250 500 1,000 10,500 12,000 2,000 2,000 3,500 4,000 1,000 500 2,500 4,500 7,500 5,500 6,000 5,100 5,000 2,500 2,500 250 $74,100 $89,500 $0 DEPARTMENT TOTAL $115,600 $134,250 25 CITY OF DIAMOND BAR DEPARTMENT: General Govt, ESTIMATED EXPENDITURES DIVISION: Economic Dev. 1996-97 ACCOUNT #: 4096 PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2120 Postage 2126 Telephone 2140 Rental/Lease Real Property 2141 Rental/Show Space 2315 Membership/Dues 2325 Meetings 2330 Travel-Conf & Meetings 2352 Promotional Items 2,500 TOTAL OPERATING EXP. PROFESSIONAL SVCS 4000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 5000 Contract Services 5090 Contract Svcs -Econ Development DEPARTMENT TOTAL 1995-96 City Manager City Council Adjusted Budget Recommended Approved 12,250 12,250 200 200 1,750 1,750 150 150 200 200 _ 2,000 2,000 $16,550 $16,550 $0 2,500 2,500 $2,500 $2,500 $0 7,500 7,500 7,500 7,500 3,000 3,000 2,500 4,000 2,000 3,000 800 1,500 200 2,500 11,500 7,500 5,000 5,000 $39,500 $42,000 $0 81,500 5,000 $81,500 $5,000 $0 $6,000 $6,000 50,000 $6,000 $56,000 $0 26 146,050 $122,050 CITY OF DIAMOND BAR DEPARTMENT: Community Dev. ESTIMATED EXPENDITURES 1996-97 Printing DIVISION: ACCOUNT #: Summary 4210-4220 2115 1995-96 City Manager City Council 2120 Adjusted Budget Recommended Approved PERSONNEL SERVICES Equipment Rent 1,500 1,500 0010 Salaries 241,400 272,000 2,000 0020 Overtime 4,000 1,000 1,000 0030 Wages - Part time 21,600 1,000 1,000 0070 City Paid Benefits 2,750 3,850 500 0080 Retirement 33,800 38,100 300 0083 Worker's Comp Exp. 3,600 4,600 3,000 0085 Medicare 5,150 3,950 1,000 0090 Cafeteria Benefits 32,150 36,800 1,000 TOTAL PERSONNEL SVCS $344,450 $360,300 $0 SUPPLIES 1200 Operating Supplies 3,700 3,000 1300 Small Tools & Equip TOTAL SUPPLIES $3,700 $3,000 $0 OPERATING EXPENDITURES 2110 Printing 3,500 3,500 2115 Advertising 3,500 3,500 2120 Postage 500 500 2130 Equipment Rent 1,500 1,500 2200 Equipment Maint. 1,950 2,000 2310 Fuel 1,000 1,000 2315 Membership & Dues 1,000 1,000 2320 Publications 450 500 2325 Meetings 300 300 2330 Travel -Cont & Mtgs 3,000 3,000 2335 Mileage & Auto Allow 1,000 1,000 2340 Education & Training 1,000 1,000 TOTAL OPERATING EXP. $18,200 $18,300 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 11,300 9,000 4100 Commissioner Comp. 4,900 6,000 4110 Com. Comp-SEATAC 500 500 4210 Planning -Regional 2,000 2,000 4220 General Plan 50,000 15,000 4240 Environmental Svcs 45,000 45,000 4250 Special Projects-Dev Code 10,000 0 TOTAL PROF SVCS _ $123,700 $77,500 $0 CONTRACT SERVICES 5201 Contr Svcs -B & S 200,000 200,000 5211 Contr Svcs -Code Enforcement 5213 Property Maint Enforcement 5,000 5,000 TOTAL CONTRACT SVCS $205,000 $205,000 $0 CAPITAL OUTLAY 6250 Computer Equipment -Hardware 2,000 TOTAL CAPITAL OUTLAY $2,000 DEPARTMENT TOTAL $695,050 $666,100 $0 27 CITY OF DIAMOND BAR DEPARTMENT: Community Dev. ESTIMATED EXPENDITURES 1996-97 Printing DIVISION: ACCOUNT #: Planning 4210 2115 1996-97 City Manager City Council 2130 Adjusted Budget Recommended Approved PERSONNEL SERVICES Equipment Maint. 1,950 2,000 0010 Salaries 241,400 272,000 1,000 0020 Overtime 4,000 1,000 1,000 0030 Wages - Part time 21,600 0 500 0070 City Paid Benefits 2,750 3,850 300 0080 Retirement 33,800 38,100 3,000 0083 Worker's Comp. Exp. 3,600 4,600 1,000 0085 Medicare/Social Security 5,150 3,950 1,000 0090 Cafeteria Benefits 32,150 36,800 $18,300 $0 TOTAL PERSONNEL SVCS $344,450 $360,300 $0 SUPPLIES 1200 Operating Supplies 3,700 3,000 1300 Small Tools & Equip TOTAL SUPPLIES $3,700 $3,000 $0 OPERATING EXPENDITURES 2100 Photocopying 2110 Printing 3,500 3,500 2115 Advertising 3,500 3,500 2130 Equipment Rent 1,500 1,500 2200 Equipment Maint. 1,950 2,000 2310 Fuel 1,000 1,000 2315 Membership & Dues 1,000 1,000 2320 Publications 450 500 2325 Meetings 300 300 2330 Travel-Conf & Mtgs 3,000 3,000 2335 Mileage & Auto Allow 1,000 1,000 2340 Education & Training 1,000 1,000 TOTAL OPERATING EXP $18,200 $18,300 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 11,300 9,000 4100 Commissioner Comp. 4,900 6,000 4110 Com. Comp - SEATAC 500 500 4210 Planning 2,000 2,000 4220 General Plan 50,000 15,000 4240 Environmental 45,000 45,000 4250 Special Projects-Dev. Code 10,000 TOTAL PROF SVCS $123,700 $77,500 $0 CONTRACT SERVICES 5211 Cont Svcs - Code Enf Prosecution 5213 Property Maint Enforcement 5,000 5,000 $5,000 $5,000 $0 CAPITAL OUTLAY 6250 Computer Equipment 2,000 DEPARTMENT TOTAL $495,050 $466,100 $0 28 CITY OF DIAMOND BAR rDEPARTMENT; Community Dev. ESTMATED EXPENDITURES DIVISION: Bidg & Safety 1996-97 ACCOUNT #: 4220 1995-96 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 5201 Bldg & Safety 200,000 200,000 TOTAL CONTRACT SVCS $200,000 $200,000 $0 DEPARTMENT TOTAL $200,000 $200,000 $0 29 CITY OF DIAMOND BAR I DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES Advertising DIVISION: Summary 0 1996-97 Telephone ACCOUNT': 4310-4350 0 2126 Utilities 126,575 131,645 1995-96 City Manager City Council 1,650 1,000 Adjusted Budget Recommended Approved 77,108 PERSONNEL SERVICES 0 2200 Equipment Maint. 3,000 0010 Salaries 156,400 156,400 Maint-Grounds & Bldg 0 0020 Overtime 0 0 Fuel 0 0030 Wages -Part Time 74,050 80,050 Membership & Dues 0 0070 City Paid Benefits 3,000 3,800 Publications 0 0080 Benefits 27,150 26,350 Meetings 0 0083 Worker's Comp. Exp. 7,030 8,100 Travel-Conf & Meetings 0 0085 Medicare 5,670 6,500 Mileage 0 0090 Cafeteria Benefits 33,850 32,450 Education & Training 0 TOTAL PERSONNEL SVC $307,150 $313,650 TOTAL OPERATING EXP. $0 SUPPLIES $0 1200 Operating Supplies 71,500 70,800 0 TOTAL SUPPLIES _ $71,500 $70,800 $0 OPERATING EXPENDITURES 2115 Advertising 100 100 0 2125 Telephone 5,400 5,400 0 2126 Utilities 126,575 131,645 0 2130 Equipment Rent 1,650 1,000 0 2140 Rent/Lease-Real Prop 77,108 75,000 0 2200 Equipment Maint. 3,000 3,000 0 2210 Maint-Grounds & Bldg 54,030 51,500 0 2310 Fuel 2,800 2,800 0 2315 Membership & Dues 350 350 0 2320 Publications 100 100 0 2325 Meetings 750 750 0 2330 Travel-Conf & Meetings 2,250 5,000 0 2335 Mileage 500 500 0 2340 Education & Training 0 400 0 TOTAL OPERATING EXP. $274,613 $277,545 $0 PROFESSIONAL SERVICES 4000 Professional Services 0 2,500 0 4100 Commissioner Comp 3,000 3,000 0 4300 Professional Svcs 8,400 58,400 0 TOTAL PROF SVCS $11,400 $63,900 $0 CONTRACT SERVICES 5300 Contract Services 512,300 513,600 0 5305 Concerts In the Park 11,025 13,000 0 5310 Excursions 43,200 43,200 0 5318 Storm Damage - Parks 500 500 0 TOTAL CONTRACT SVCS $567,025 $570,300 $0 CAPITAL OUTLAY 6100 Auto Equipment 1,000 20,000 0 6220 Office Equipment - Furniture 0 0 0 6230 Computer Equipment 0 1,000 0 6250 Misc. Equipment 5,458 0 0 6410 Captial Improvements 3,500 13,200 0 TOTAL CAPITAL OUTLAY $9,958 $34,200 $0 DEPARTMENT TOTAL $1,241,646 $1,330,395 $0 1)n CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES Advertising DIVISION: Park Admin. 1996-97 Equipment Rent ACCOUNT #: 4310 2200 Equipment Maint. 3,000 1995-96 City Manager City Council 500 Adjusted Budget Recommended Approved PERSONNEL SERVICES 2,800 2315 Membership & Dues 0010 Salaries 95,650 95,650 Publications 0030 Wages - Part Time 100 2325 Meetings 0070 City Paid Benefits 1,200 1,450 Travel-Conf & Mtgs 0080 Retirement 13,400 13,400 Mileage 0083 Wkr's Comp. Exp. 3,850 3,850 Education & Training 0085 Medicare / Social Security 1,400 1,400 TOTAL OPERATING EXP 0090 Cafeteria Benefits 13,600 13,600 TOTAL PERSONAL SVCS _ $129,100 $129,350 $0 SUPPLIES 1200 Operating Supplies 8,400 7,700 TOTAL SUPPLIES _ $8,400 $7,700 $0 OPERATING EXPENDITURES 2115 Advertising 100 100 2130 Equipment Rent 1,050 1,000 2200 Equipment Maint. 3,000 3,000 2210 Maint-Grounds & Bldg 500 500 2310 Fuel 2,800 2,800 2315 Membership & Dues 350 350 2320 Publications 100 100 2325 Meetings 250 250 2330 Travel-Conf & Mtgs 2,250 5,000 2335 Mileage 500 500 2340 Education & Training 400 TOTAL OPERATING EXP $10,900 $14,000 PROFESSIONAL SERVICES 4000 Professional Services 2,500 4300 Prof Svcs - Parks Master Plan 50,000 $0 $52,500 $0 CONTRACT SERVICES 5318 Storm Damage - Parks 500 500 $500 $500 $0 CAPITAL OUTLAY 6100 Auto Equipment 1,000 20,000 6200 Office Equipment 6230 Computer Equipment 6250 Misc. Equipment 1,000 TOTAL CAPITAL OUTLAY $2,000 $20,000 DEPARTMENT TOTAL $150,900 $224,050 $0 31 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Grow Park 1996-97 ACCOUNT #: 4311' 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 12,325 12,600 2210 Maint-Grounds & Bldg 3,500 3,500 TOTAL OPERATING EXP $16,545 $16,820 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 13,200 13,200 TOTAL CONTRACT SVC $13,200 $13,200 $0 DEPARTMENT TOTAL $29,745 $30,020 $0 32 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES IDIVISIOW Heritage Park 1996-97 ACCOUNT #: 4313' 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 11,000 11,275 2210 Maint-Grounds & Bldg 3,000 3,500 TOTAL OPERATING EXP $14,720 $15,495 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 9,000 9,000 TOTAL CONTRACT SVC $9,000 $9,000 $0 CAPITAL OUTLAY 6250 Misc. Capital Equipment $1,200 TOTAL CAPITAL OUTLAY $1,200 $0 $0 DEPARTMENT -TOTAL $24,920 $24,495 $0 33 CITY OF DIAMOND BAR DEPARTMENT: Community Sirs ESTIMATED EXPEINDITURES DIVISION: H Pk Com Center 1996-97 ACCOUNT #: 4314 1995-96 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0030 Wages - Part Time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Expense 0085 Medicare Expense SUPPLIES 1200 Departmental Supplies 30,200 42,050 1,230 2,350 2,320 3,250 $33,750 $47,650 $0 3,200 3,200 $3,200 $3,200 $0 OPERATING EXPENDITURES 2125 Telephone 2126 Utilities 13,800 14,145 2130 Rental/Lease of Equipment 600 2210 Maint-Grounds & Bldg 9,400 9,400 TOTAL OPERATING EXP $23,800 $23,545 $0 CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC CAPITAL OUTLAY 6230 Computer Equipment 6250 Misc. Capital Equipment TOTAL CAPITAL OUTLAY $0 1,000 2,000 $2,000 $1,000 DEPARTMENT TOTAL $62,750 $75,395 $0 34 CITY OF DIAMOND BAR FDePMTMF:Nr. Community SVCS ESTIMATED EXPENDITURES DIVISION: Maplerhill Park 1996-97 ACCOUNT #: 4316> 1995-96 City Manager City Council Adopted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 13,900 14,250 2210 Maint-Grounds & Bldg 4,000 4,000 TOTAL OPERATING EXP $18,620 $18,970 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 10,800 10,800 TOTAL CONTRACT SVC $10,800 $10,800 $0 CAPITAL OUTLAY 6410 Capital Improvements 3,500 6,000 TOTAL CAPITAL OUTLAY $3,500 $6,000 $0 DEPARTMENT TOTAL $32,920 $35,770 $0 35 CITY OF DIAMOND BAR DEPARTMENT: C01 munity Svcs ESTIMATED EXPENDITURES DIVISION: Pentera Par, 1996-97 ACCOUNT #: 4319 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 2126 Utilities 2,000 2210 Maint-Grounds & Bldg TOTAL OPERATING EXP $0 $2,000 $0 DEPARTMENT TOTAL 36 $0 $2,000 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATEDRES EXPENDITUDIVISION: Peterson, Park 1996-97 ACCOUNT #: 4319 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 16,275 16,675 2210 Maint-Grounds & Bldg 10,200 7,200 TOTAL OPERATING EXP $27,195 $24,595 $0 CONTRACT SERVICES 5300 Cont Svcs - Community Svcs 14,400 14,400 TOTAL CONTRACT SVC $14,400 $14,400 $0 DEPARTMENT TOTAL $41,595 $38,995 $0 37 CITY OF DIAMOND BAR DEPARTMENT:Community Svcs ESTIMATED EXPENDITURES DIVISION: Reagan Park 1996-97 ACCOUNT #: 4322 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 15,625 16,000 2210 Maint-Grounds & Bldg 2,900 2,900 TOTAL OPERATING EXP $19,245 $19,620 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 12,000 12,000 TOTAL CONTRACT SVC $12,000 $12,000 $0 CAPITAL OUTLAY 6410 Capital Improvement 0 3,500 DEPARTMENT TOTAL $31,245 $35,120 $0 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTEWATED EXPENDITURES DIVISION: Starshiee Park 1996-97 ACCOUNT#: 4325 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 2210 Maint-Grounds & Bldg TOTAL OPERATING EXP CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC 9,200 9,400 _ 2,000 2,000 $11,200 $11,400 $0 6,000 6,000 $6,000 $6,000 $0 DEPARTMENT TOTAL $17,200 $17,400 39 CITY OF DIAMOND BAR DEPARTMENT: Conwnunity Svcs ESTIMATED EXPENDITURES DIVIstow SummWidge Pk 1996-97 ACCOUNT #: 4328 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 22,150 22,700 2210 Maint-Grounds & Bldg 6,030 6,000 TOTAL OPERATING EXP $28,180 $28,700 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 18,000 18,000 TOTAL CONTRACT SVC $18,000 $18,000 $0 CAPITAL EXPENDITURES 6410 Capital Improvement 3,700 $0 $3,700 $0 DEPARTMENT TOTAL $46,180 $50,400 $0 40 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Sycamore Park 1996-97 ACCOUNT #: 4331 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 1,800 1,800 2126 Utilities 12,300 12,600 2210 Maint-Grounds & Bldg 12,500 12,500 TOTAL OPERATING EXP $26,600 $26,900 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 28,200 28,200 TOTAL CONTRACT SVC $28,200 $28,200 $0 CAPITAL OUTLAY 6250 Misc. Equipment 1,258 TOTAL CAPITAL OUTLAY $1,258 $0 $0 DEPARTMENT TOTAL $56,058 $55,100 $0 41 CITY OF DIAMOND BAR DEPARTMENT Community Svcs ESTEWATED EXPENDITURES DIVISION: Recreation 1996-97 ACCOUNT #: 4350 1995-96 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0020 Overtime 0030 Wages -Part Time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp. Exp. 0085 Medicare 0090 Cafeteria Benefits TOTALPERSONNELSVC SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2140 Rent/Lease of Prop. 2325 Meetings TOTAL OPERATING EXP PROFESSIONAL SVCS 4100 Commissioner Comp 4300 Prof Svcs -Com Svcs TOTAL PROF SVCS CONTRACT SERVICES 5300 Com. Svcs. contract 5305 Concerts in the Park 5310 Excursions TOTAL CONTRACT SVC 60,750 60,750 43,850 38,000 1,800 2,350 13,750 12,950 1,950 1,900 1,950 1,850 20,250 18,850 $144,300 $136,650 $0 59,900 59,900 $59,900 $59,900 $0 77,108 75,000 500 500 $77,608 $75,500 $0 3,000 3,000 8,400 8,400 $11,400 $11,400 $0 400,700 402,000 11,025 13,000 43,200 43,200 $454,925 $458,200 $0 DEPARTMENT TOTAL $748,133 $741,650 $0 42 CITY OF DIAMOND BAR DEPARTMENT: Public Saf* ESTIMATED EXPENDITURES Vehicle Equip DWISION: Summary 0 1996-97 ACCOUNT #: 4411-4440 2,500 0 6240 Communications Eq 2,500 1995-96 City Manager City Council Misc Equipment 5,000 6,000 Adjusted Budget Recommended Approved $14,500 SUPPLIES $0 1200 Operating Supplies 7,500 7,000 0 1300 Small Tools & Equipment 500 500 0 TOTAL SUPPLIES 8,000 7,500 0 OPERATING EXPENDITURES 2110 Printing 3,000 1,500 0 2115 Advertising 500 500 0 2125 Telephone 3,000 3,500 0 2126 Utilties 1,300 2,200 0 2130 Equipment Rent 2,500 2,800 0 2140 Rental/Lease - Real Property 1,900 100 0 2200 Equipment Maint. 15,000 18,500 0 2310 Fuel 1,650 2,000 0 2315 Membership & Dues 3,000 3,000 0 2325 Meetings _ 1,000 1,000 0 2330 Travel - Conferences 500 500 0 2340 Education &Training 1,000 3,000 0 TOTAL OPERATING EXP. $34,350 $38,600 $0 PROFESSIONAL SERVICES 4040 Prof Svcs -Emergency Coord 0 12,000 0 TOTAL PROF SVCS $0 $12,000 $0 CONTRACT SERVICES 5401 Contr Svcs -Sheriff 3,719,200 3,650,000 0 5402 Contr Svcs -Fire 7,530 7,530 0 540,3 Contr Svcs -An Contri 59,510 59,600 0 5404 Contr Svcs - Sheriff Sp Evts 70,000 70,000 0 5405 Parking Citation Admin 5,000 5,000 0 5531 CS - Crossing Guards 65,000 66,000 0 TOTAL CONTRACT SVCS $3,926,240 $3,858,130 $0 CAPITAL OUTLAY 6100 Vehicle Equip 2,500 0 0 6230 Computer Equipment 4,500 2,500 0 6240 Communications Eq 2,500 1,500 0 6250 Misc Equipment 5,000 6,000 0 TOTAL CAPITAL OUTLAY $14,500 $10,000 $0 DEPARTMENT TOTAL $3,983,090 $3,926,230 $0 43 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Law Enforcement 1996-97 ACCOUNT #: 4411' 1995-96 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2200 Equipment Maint. 15,000 15,000 2325 Meetings 500 500 TOTAL OPERATING EXP. $15,500 $15,500 $0 CONTRACT SERVICES 5401 Contr Svcs -Sheriff 3,719,200 3,650,000 5404 Contr Svcs-Shertff Sp Events 70,000 70,000 5405 Parking Citation Administration 5,000 5,000 5531 CS -Crossing Guards 65,000 66,000 TOTAL CONTRACT SVCS $3,859,200 $3,791,000 $0 CAPITAL OUTLAY 6250 Miscellaneous Equipment $5,000 5,000 $5,000 $5,000 $0 DEPARTMENT TOTAL $3,879,700 $3,811,500 $0 44 CITY OF DIAMOND BAR DEPARTMENT. Public safety ESTIMATED EXPENDITURES DIVIION 1ACC . Senior Vol Patrol 1996-97 0UWT #: 44t5 1995-96 City Manager City Council Adjusted Budget Recommended Approved SUPPLIES 1200 Operating Supplies 1,500 1,000 1300 Small Tools & Equipment 500 500 TOTAL SUPPLIES $2,000 $1,500 $0 OPERATING EXPENDITURES 2110 Printing 500 500 2115 Advertising 500 500 2125 Telephone 1,500 1,500 2126 Utilities 1,100 2,000 2140 RentaULease - Real Property 1,800 2200 Equipment Maint. 2,000 2310 Fuel 1,650 2,000 2325 Meetings 500 500 2330 Travel - Conferences 500 500 TOTAL OPERATING EXP $8,050 $9,500 $0 CAPITAL OUTLAY 6230 Computer Equipment -Hardware 2,000 6240 Communications Equipment 500 500 TOTAL CAPITAL OUTLAY $2,500 $500 $0 DEPARTMENT TOTAL $12,550 $11,500 $0 45 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Fire 1996-97 ACCOUNT #, 4421 1995-96 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 5402 Cony Svcs -Fire $7,530 $7,530 TOTAL CONTRACT SVCS 7,530 7,530 0 DEPARTMENT TOTAL $7,530 $7,530 $0 Hm- CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION:Animal Control 1996-97 ACCOUNT #; 4431 1995-96 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 5403 Contr Svcs -An Contrl 59,510 59,600 TOTAL CONTRACT SVCS $59,510 $59,600 $0 DEPARTMENT TOTAL $59,510 $59,600 $0 47 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES 6230 DIVISION; Emergency Prep 1996-97 6240 ACCOUNT #: 4440 1,000 6250 Misc. Equipment 1995-96 City Manager City Council TOTAL CAPITAL OUTLAY Adjusted Budget Recommended Approved SUPPLIES 1200 Operating Supplies 6,000 6,000 TOTAL SUPPLIES $6,000 $6,000 $0 OPERATING EXP. 2110 Printing 2,500 1,000 2125 Telephone 1,500 2,000 2126 Utilities 200 200 2130 Equipment Rent 2,500 2,800 2140 Rent/Lease - Real Property 100 100 2200 Equipment Maintenance 1,500 2315 Membership & Dues 3,000 3,000 2340 Education & Training 1,000 3,000 TOTAL OPERATING EXP $10,800 $13,600 $0 PROFESSIONAL SERVICES 4040 Prof Svcs - Emergency Coord 12,000 TOTAL PROF. SERVICES $0 $12,000 $0 CAPITAL OUTLAY 6100 Vehicle Equipment 2,500 6230 Computer Equipment 2,500 2,500 6240 Communications Eq. 2,000 1,000 6250 Misc. Equipment 1,000 TOTAL CAPITAL OUTLAY $7,000 $4,500 $0 DEPARTMENT TOTAL $23,800 $36,100 $0 48 CITY OF DIAMOND BAR iDEPARTMENT: Public Works ESTIMATED EXPENDITURES 1996-97 Professional Svcs DIVISION: ACCOUNT #: Summary 4510-4558 0 4100 1995-96 City Manager City Council 0 4230 Adjusted Budget Recommended Approved 0 PERSONNEL SERVICES Enviromental 10,000 0 0 0010 Salaries 165,850 168,450 155,000 0 0030 Wages - Part time 10,800 10,800 $172,500 0 0070 City Paid Benefits 2,200 2,600 0 0 0080 Retirement 23,250 23,650 110,000 0 0083 Workers Comp Exp. 1,800 1,850 260,000 0 0085 Medicare 3,250 3,350 6,500 0 0090 Cafeteria Benefits 26,050 24,400 50,000 0 TOTAL PERSONNEL SVCS $233,200 $235,100 65,000 $0 SUPPLIES CS-Veg Control 56,000 56,000 0 1200 Operating Supplies 5,000 5,000 90,000 0 TOTAL SUPPLIES $5,000 $5,000 22,000 $0 OPERATING EXPENDITURES CS -Storm Drainage 0 7,800 0 2110 Printing 2,899 3,500 4,000 0 2115 Advertising 1,700 1,700 35,000 0 2126 Utilities 60,000 50,000 10,100 0 2315 Membership & Dues 700 700 30,000 0 2320 Publications 500 500 12,000 0 2325 Meetings 500 500 $890,900 0 2330 Travel-Conf & Mtgs 1,100 1,000 0 2335 Mileage & Auto Allow 200 200 0 2340 Education & Training 2,200 3,500 0 TOTAL OPERATING EXP. _ $69,799 $61,600 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 3,500 4,500 0 4100 Commissioner Comp 2,400 3,000 0 4230 Pavement Mgt 15,930 10,000 0 4240 Enviromental 10,000 0 0 4520 PW Engineering 155,000 155,000 0 5227 TOTAL PROF SVCS $186,830 $172,500 $0 CONTRACT SERVICES 5221 CS -Engineering 45,300 15,000 0 5222 CS -Traffic 39,190 10,000 0 5223 CS -Plan Check 60,181 60,000 0 5224 CS -Soils 24,000 5,000 0 5226 CS -Surveying 2,500 2,500 0 5227 CS -Inspection 70,841 40,000 0 5500 CS -PW 12,500 0 0 5501 CS -Street Sweeping 105,000 110,000 0 5502 CS -Road Maint 241,000 260,000 0 5503 CS -Pkwy Maint 6,500 6,500 0 5506 CS-Stp/MkISign 46,000 50,000 0 5507 CS -Traffic Signals 65,000 65,000 0 5508 CS-Veg Control 56,000 56,000 0 5509 CS -Tree Maintenance 45,000 90,000 0 5510 CS -Tree Watering 22,000 22,000 0 5512 CS -Storm Drainage 0 7,800 0 5513 CS -Bridge Maint 4,000 4,000 0 5520 CS -Graffiti Removal 35,000 35,000 0 5521 CS -Litter Abatement 10,100 10,100 0 5522 CS -Right of Way Maint 27,000 30,000 0 5530 Contr Svc -Ind Waste 12,000 12,000 0 TOTAL CONTRACT SVCS $929,112 $890,900 $0 DEPARTMENT TOTAL $1,423,941 $1,365,100 $0 49 CITY OF DIAMOND BAR DEPARTMENT: Public Works i ESTIMATED EXPENDITURES DIVISION: Public Works 1996-97 ACCOUNT #: 4510 1995-96 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0030 Wages - Part time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare /Social Security 0090 Cafeteria Benefits $118,850 $0 TOTAL PERSONNEL SVCS SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2126 Utilities 2315 Membership & Dues 2320 Publications 2340 Education &Training 11,200 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 88,100 81,250 10,800 10,800 1,100 1,200 12,350 11,400 1,000 950 2,100 2,050 12,850 11,200 _ $128,300 $118,850 $0 5,000 5,000 $5,000 $5,000 $0 2,649 2,000 1,000 1,000 60,000 50,000 250 250 500 500 500 1,500 $64,899 $55,250 $0 4000 Professional Services 1,000 4230 Pavement Management 15,930 10,000 4240 Environmental 10,000 4520 PW Engineering 155,000 155,000 _ TOTAL PROFESSIONAL SVCS. 180,930 166,000 0 CONTRACT SERVICES 5221 Contract Svcs - Engineering 13,000 10,000 5227 Contract Svcs - Inspections 60,000 30,000 5500 Contract Svcs - Public Wks 12,500 5501 Contract Svcs - Street Sweeping 105,000 110,000 5502 Contract Svcs - Road Maintenance 241,000 260,000 5504 Contract Svcs - Sidewalk Repair 5505 Contract Svcs - Curb/Gutter 5506 Contract Svcs - Marking/Sign Maint 46,000 50,000 5507 Contract Svcs - Traffic Signals 65,000 65,000 5512 Contract Svcs - Storm Drainage 7,800 5513 Contract Svcs - Bridge Insp Maint 4,000 4,000 5522 Contract Svcs - Right of Way Maint 27,000 30,000 5530 Contract Svcs - Industrial Waste 12,000 12,000 TOTAL CONTRACT SVCS $585,500 $578,800 $0 DEPARTMENT TOTAL $964,629 $923,900 $0 50 OPERATING EXPENDITURES 2110 Printing C 1,000 CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTIMATED EXPENDITURES 2315 DIVISION: Engineering 1996-97 2325 ACCOUNT #: 4551 500 1995-96 City Manager City Council 1,000 Adjusted Budget Recommended Approved PERSONNEL SERVICES 2340 Education & Training 1,700 0010 Salaries 43,950 53,400 $4,150 0070 City Paid Benefits 550 700 0080 Retirement 6,150 7,500 0083 Worker's Camp Exp. 450 550 0085 Medicare 650 800 0090 Cafeteria Benefits 6,600 6,600 TOTAL PERSONNEL SVCS $58,350 $69,550 $0 OPERATING EXPENDITURES 2110 Printing 32,300 1,000 2115 Advertising 500 500 2315 Membership & Dues 250 250 2325 Meetings 500 500 2330 Travel - Conterences & Meetings 1,000 1,000 2335 Mileage 200 200 2340 Education & Training 1,700 2,000 _ TOTAL OPERATING EXP. $4,150 $5,450 $0 CONTRACT SERVICES 5221 Cont Svc -Engineering 32,300 5,000 5223 Cont Svc -Plan Check 60,181 60,000 5224 Cont Svc -Soils 24,000 5,000 5226 Cont Svc -Surveying 2,500 2,500 5227 CS -Inspection 10,841 10,000 TOTAL CONTRACT SVCS $129,822 $82,500 $0 DEPARTMENT TOTAL $192,322 $157,500 51 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1996-97 PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits $46,700 $0 TOTALPERSONNELSVCS OPERATING EXPENDITURES DEPARTMENT: Public Works DIVISION: Traffic & Trans ACCOUNT #: 4553 1995-96 City Manager City Council Adjusted Budget Recommended Approved 33,800 33,800 550 700 4,750 4,750 350 350 500 500 6,600 6,600 _ $46,550 $46,700 $0 2110 Printing 250 500 2115 Advertising 200 200 2315 Membership & Dues 200 200 2330 Travel -Conferences 100 TOTAL OPERATING EXP. $750 $900 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 3,500 3,500 4100 Commissioner Comp 2,400 3,000 _ TOTAL PROF SVCS $5,900 $6,500 $0 CONTRACT SERVICES 5222 Cont Svc -Traffic 39,190 10,000 _ TOTAL CONTRACT SVCS $39,190 $10,000 $0 DEPARTMENT TOTAL $92,390 $64,100 $0 52 CITY OF DIAMOND BAR DEPARTMENT: Public works ESTIMATED EXPENDITURES DIVISION: Landscape Mains 1996-97 ACCOUNT #: 466$ 1995-96 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 5503 CS -Pkwy Maint 6,500 6,500 5508 CS -Vegetation Cntrl 56,000 56,000 5509 CS -Tree Maintenance 45,000 90,000 5510 CS -Tree Watering 22,000 22,000 5520 CS -Graffiti Removal 35,000 35,000 5521 CS -Litter Abatement 10,100 10,100 TOTAL CONTRACT SVCS $174,600 $219,600 $0 DEPARTMENT TOTAL $174,600 $219,600 $0 53 CITY OF DIAMOND BAR DEPARTMENT: Transfer out ESTIMATED EXPENDITURES 1996-97 DIVISION..: Transfer Out 49:16. ; 1995-96 City Mgr. City Council Adjusted Budget Recommended Approved OPERATING TRANSFERS OUT 9250 Transfer out-CIP Fd 181,000 60,000 9510 Transfer out -Ins Fd 260,000 260,000 DEPARTMENT TOTAL $441,000 $320,000 $0 CAPITAL PROJECTS INCLUDE: 10897 Sycamore Cyn -Landslide Repair 50,000 11197 Sycamore Cyn-Creekbed Repair 10,000 $60,000 54 CITY OF DIAMOND BAR FUND TYPE: Generat Fund SPECIAL FUNDS BUDGET FUNCTION: Library Services 1996-97 FUNC? #: 010 LIBRARY SERVICES FUND FUND DESCRIPTION: This fund is being established this Fiscal Year to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. In FY95-96 the City implemented a computer system in which the City has provided furniture, computers, printer, and modem access. This budget reflects the continuance of this program. ESTIMATED RESOURCES: 3355 Intergovt Revenue 3610 Interest Revenue 2550 Fund Balance Reserve TOTAL APPROPRIATIONS: 4099-0010 Salaries 4099-0070 City Paid Benefits 4099-0080 Retirement 4099-0083 Worker's Comp Exp 4099-0085 Medicare 4099-0090 Cafeteria Benefits 4355-2125 Telephone 4355-2205 Computer Maintenance 4355-2357 Community Assistance 4355-6220 Office Equipment -Furniture 4355-6230 Computer Equip -Hardware 4355-6235 Computer Equip -Software 4355-6250 Misc Equipment 2550 Fund Balance Reserve $105,894 $0 TOTAL FY96-96 City Manager City Council Adjusted Budget Recommended Approved 6,000 3,000 156,894 102,894 $162,894 $105,894 $0 55 3,400 100 500 50 50 700 1,000 1,500 1,000 4,000 11,000 6,000 31,000 5,000 9,000 2,500 1,000 102,894 88,094 $162,894 $105,894 $0 55 CITY OF DIAMOND BAR FUND TYPE. Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Traffic Safety 1996-97 FUND #: 110 TRAFFIC SAFETY FUND FUND DESCRIPTION: The City receives traffic fines levied by local courts. California Penal Code (section 1463(b)) requires that these funds are to be used for traffic safety purposes. These funds are recorded in the Traffic Safety Fund and then are consequently transferred to the General Fund for traffic safety purposes. FY95-96 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 3215 Vehicle Code Fines 100,000 100,000 3610 Interest Revenue 500 1,000 TOTAL $100,500 $101,000 $0 APPROPRIATIONS: 4915-9001 Trans out - Gen Fund 100,500 101,000 TOTAL $100,500 $101,000 56 CITY OF DIAMOND BAR FUND TYPE:_ Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Str Maint/Const 1996-97 FUND GAS TAX FUND CAPITAL PROJECTS INCLUDE: Various Street & Signal Improvements Carry over from FY96-96 08997 Rule 20A Undergrounding 10097 Sunset Xing-Gldn Spgs to SR57 10197 Sunset Xing-Wstrn Terminus 10297 Pathfinder Rehab -Shaded Wd to DBB FY96-97 Projects 01497 Slurry Seal - #7 Meadowglen - Seepage Ambushers St. - Seepage Chinook - Seepage Study Calpet Dr. - Seepage Study Sidewalk Improv. - Area 7 BCR Pkwy Imp -GS to Path Rd. TRANSFER TO GENERAL FUND: Utilities $50,000 PW -Engineering (contract svcs) 10,000 Street Sweeping 110,000 Road Maint 260,000 Right of Way Maint 30,000 Pkwy Maint 6,500 Strping/Signing 50,000 Bridge Maint 4,000 Traffic Signals 65,000 T & T - Operating Ex 900 T & T - Traffic 10,000 $596,400 57 $95,000 650,000 125,000 350,000 $1,220,000 240,000 500,000 150,000 40,000 40,000 13,000 7,500 $990,500 $2,210,500 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Str Maint/Const 1996-97 FUND #: ill GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street -related purposes such as new construction, rehabilitation, or maintenance. ESTIMATED RESOURCES: 2550 Approp. Fund Balance 3171 Gas Tax - 2106 3172 Gas Tax - 2107 3173 Gas Tax - 2107.5 3174 Gas Tax - 2105 3610 Interest Revenue $3,719,950 $0 TOTAL APPROPRIATIONS: 1995-96 City Manager City Council Adjusted Budget Recommended Approved $2,276,047 $2,334,000 274,200 274,200 577,000 577,000 7,500 7,500 417,250 417,250 110,000 110,000 $3,661,997 $3,719,950 $0 4915-9001 Trans out - Gen Fund 606,150 596,400 4915-9225 Trans out - Grand Av 300,000 4915-9250 Trans out - CIP Fund 1,618,000 2,210,500 2550 Reserves 1,137,847 913,050 TOTAL $3,661,997 $3,719,950 $0 58 CITY OF DIAMOND BAR FUND TYPE:Special Revenue SPECIAL FUNDS BUDGET AMENDMENT FUNCTION: Pub Trnsprtn 1996-97 FUND #: 112 PROP -A TRANSIT FUND FUND DESCRIPTION: The City receives Proposition A Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. Budgeted expenditures for this fiscal year include FY95-96 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESERVES: 4360-5310 CS-Exursions 2550 Fund Balance Reserve $1,091,489 $1,281,779 3110 Local Trans Tx-Prp A 551,000 614,270 3610 Interest Revenue 60,000 50,000 3485 Transit Subsidy Prg Revenue 215,000 215,000 4915-9001 TOTAL $1,917,489 $2,161,049 $0 APPROPRIATIONS: 4360-5310 CS-Exursions 4360-5315 CS -Holiday Shuttle 4553-2315 Membership & Dues 4553-5527 Bus Bench Maintenance 4553-5528 Public Transit Svcs. 4553-5529 Para -Transit Svcs. -Dial a Cab 4553-5533 Transit Subsidy Program 4553-5535 Transit Subsidy - Fares 4915-9250 Trans out - CIP Fund 4915-9001 Trans out - Gen Fund 2550 Fund Balance Reserve TOTAL CAPITAL PROJECTS INCLUDE: 09697 D Bar Park & Ride Expansion DB Blvd Resurf (SR60/N.City) 59 52,000 52,000 20,000 20,000 7,500 7,500 3,500 3,500 4,000 4,000 189,710 205,000 65,000 72,000 170,000 215,000 120,000 120,000 4,000 0 1,281,779 1,462,049 $1,917,489 70,000 50,000 120,000 $2,161,049 W CITY OF DIAMOND BAR FUND Tom: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Str Maint/Const 1996-97 FUND #: 113 PROPOSITION C FUND FUND DESCRIPTION: The City periodically receives additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, or maintenance. In order to receive these funds the City must submit a project to the County for approval. 1995-96 City Manager City Council Adjusted Budget Recommended Adopted ESTIMATED RESOURCES: 2550 Fund Balance Reserve $1,244,465 $1,473,485 3112 Transportation Tax 452,520 510,800 3350 Intergovt - County 100,000 3610 Interest Revenue 60,000 60,000 Gidn Spgs @ Racquet Club Dr. TOTAL $1,856,985 $2,044,285 $0 APPROPRIATIONS: 4090-6100 4915-9001 Trans out - Gen Fund 15,930 10,000 4915-9250 Trans out - CIP Fund 1,005,000 1,220,000 2550 Fund Balance Reserve 836,055 814,285 TOTAL $1,856,985 $2,044,285 $0 CAPITAL PROJECTS INCLUDE: 09997 BCR Resurf - No City Limit-Gldn Spg 10397 DB Blvd Rehab - Grand to SR60 10796 DB Blvd @ Palomino/GenSprg 10696 DB Blvd @ Gold Rush Dr 10596 Golden Spgs @ Calborne DB Blvd Resurf-SR60-No City Limit DB Blvd @ Montefino Gidn Spgs @ Racquet Club Dr. $450,000 60,000 125,000 125,000 125,000 75,000 130,000 130,000 $1,220,000 CITY OF DIAMOND BAR FUND TYPE Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Str MainVConst 1926-97 FUND#: 114 INTERMODAL SURFACE TRANSPTN EFFICIENCY ACT FUND (ISTEA FUND) FUND DESCRIPTION: The 1991 Intermodal Surface Transportation Efficiency Act is a federal act which allocates resources to local agencies for the improvement of streets and roadways. The City receives their apportionment v Cal Trans. These funds are held in trust for the City by Cal Trans until qualified projects have been identified. As a result, the esitmated revenue listed includes prior years' apportionments ($645,181) as well as the current fiscal year's apportionment ($414,819). This is the final year of the program. FY95-96 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 3331 ISTEA Revenue 645,181 1,000,000 3610 Interest Revenue TOTAL $645,181 $1,000,000 $0 APPROPRIATIONS: 4915-9250 Trans out- CIP Fund 1,000,000 2550 Reserves 645,181 TOTAL $645,181 $1,000,000 $0 CAPITAL PROJECTS: 10397* DB Blvd Rehab - Grand to SR 60 $1,000,000 *Carry over project from FY95-96 61 CITY OF DIAMOND BAR FUND TYPE Spectat Revenue SPECIAL FUNDS BUDGET FUNCTION: waste Mgt 1996-97 FUND #: 115 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY 90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees. 1995-96 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Reserve Fund Balance $50,976 $51,466 3340 Intergovt Revenues 39,000 18,600 3482 AB939 Admin Fees 78,000 65,500 3610 Interest Revenue 1,500 1,500 TOTAL $169,476 $137,066 $0 APPROPRIATIONS: 4099-0010 Salaries $32,950 $22,000 4099-0070 City Paid Benefits 450 350 4099-0080 Benefits 4,650 3,100 4099-0083 WWs Comp Exp. 350 350 4099-0085 Medicare Exp. 500 350 4099-0090 Cafeteria Benefits 4,950 3,300 4515-1200 Operating Supplies 3,860 1,500 4515-2110 Printing 5,000 5,000 4515-2115 Advertising 1,000 1,500 4515-2120 Postage 500 4515-2130 Rental/Lease-Equipment 1,000 1,000 4315-2315 Membership & Dues 100 100 4515-2320 Publications 100 100 4515-2325 Meetings 100 100 4515-2330 Travel-Conf & Mtgs 500 500 4515-2340 Education & Training 500 500 4515-2352 Promotional Items 5,000 6,000 4515-2355 Contributions -Incentives Pgm 2,500 2,500 4515-4000 Prof Svcs -JPA 1,500 5,000 4515-5500 Contract Services 51,500 35,000 4515-6250 Misc Equipment 1,000 2550 Reserve Fund Balance 51,466 48,816 TOTAL $169,476 $137,066 $0 PERSONNEL: Full Time: Deputy Public Works Dir Asst to City Mgr Exec. Secretary Total Positions 62 .25 .25 .25 75 CITY OF DIAMOND BAR FUND TYPIE: Special Revenue SPECIAL FUNDS BUDGET FU14CTION: Air Quality 1996-97 FUND #: 118 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY 1991-92 to account for revenues received as a result of AB2766. AB 2766 authorizes the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management plans and provisions of the California Clean Air Act of 1988. Included within this year's budget are funds for the implementation of the air quality improvement element and funding for the City on Line program. 1995-96 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Approp. Fund Balance $99,645 $91,045 3315 Pollution Reduc Fees 45,000 45,000 3610 interest Revenue 2,000 2,500 TOTAL $146,645 $138,545 $0 APPROPRIATIONS: 4099-0010 Salaries 4099-0030 Wages - Part Time 4099-0070 City Paid Benefits 4099-0080 Benefits 4099-0083 Wkr's Comp Exp 4099-0085 Medicare 4099-0090 Cafeteria Benefits 4098-1200 Operating Supplies 4098-2110 Printing 4098-2125 Telephone 4098-2205 Computer Maint 4098-2315 Membership & Dues 4098-2320 Publications 4098-2340 Education & Training 4098-4000 Professional Svcs 4098-5000 Contract Svcs 4098-6230 Computer Equipment-Hdware 4098-6235 Computer Equipment -Software 4098-7250 Employee Computer Purchase 2550 Approp. Fund Balance TOTAL PERSONNEL: Asst to City Mgr MIS Assistant $11,000 $19,450 8,450 150 350 2,750 2,750 200 200 300 300 1,650 3,300 500 500 2,500 1,000 2,000 2,500 1,000 1,000 7,000 7,000 100 100 500 10,000 5,000 5,000 6,000 6,000 2,000 2,500 20,000 91,045 59,345 $146,645 $136,795 $0 63 0.25 0.25 0.50 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Street(Paths Imp 1996-97 FUND* 119 SB 821 FUND FUND DESCRIPTION: The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. (Fund has been renumbered from 255 to 119 this Fl) 1995-96 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 3350 From Other Agencies 20,000 22,950 3610 Interest Revenue 3,000 500 2550 CIP Reserve 142,204 24,204 TOTAL $165,204 $47,654 $0 APPROPRIATIONS: 4915-9225 Trans out -Grand Ave 4915-9250 Trans out-CIP Fd 2550 CIP Reserve TOTAL 20,000 121,000 47,000 24,204 654 165,204 $47,654 CAPITAL PROJECTS INCLUDE: Sidewalk Improvements -Area 7 47,000 47,000 64 $0 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET AMENDMENT FUNCTION. Park Improvemnt 1996-97 FUND `C 122 PARK FEES FUND FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development. This fund is used to account for the fees received. ESTIMATED REVENUE: 2550 Approp. Fund Balance 3456 Quimby Fees 3610 Interest Revenue TOTAL APPROPRIATIONS: - 9001 Transfer Out -Gen Fd 9250 Transfer Out-CIP Fd 2550 Reserves TOTAL CAPITAL PROJECTS INCLUDE: 06597* Pantera Park -Development 10997* Peterson Pk -Fields Drainage 11297* Lorabeer-Athletic Field Lightin 11897* Sunset Xng Pocket Park Plan Maple Hill Tennis Court Lights FY 95-96 City Manager City Council Adjusted Budget Recommended Approved $365,494 $459,998 250,000 225,000 20,000 20,000 $635,494 $704,998 $0 $6,000 612,996 477,500 22,498 221,498 $635,494 $704,998 $0 $130,000 100,000 200,000 7,500 10,000 $447,500 *Denotes Carryover Projects from FY95-96 65 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Park Improvemnt 1995-96 FUND #: 123 PROP A - SAFE PARKS ACT FUND DESCRIPTION: The Los Angeles County Safe Neighborhood Parks Act was passed in 1992. This act provides funds to Cities to Improve, preserve, and restore parks. For FY93-94, the City of Diamond Bar was awarded $2,040,000 for this purpose. Since the development of Pantera Park and the Peterson Park light project has not been completed, the remaining balances are being carried forward into FY96-97. 1994-95 City Manager City Council Adusted Budget Recommended Approved ESTIMATED REVENUE: 3320 Park Grants $2,064,509 $1,919,000 TOTAL $2,064,509 $1,919,000 $0 APPROPRIATIONS: 4915-9001 Transfer Out Gen Fd 4915-9250 Transfer Out-CIP Fd 2,064,509 1,919,000 2550 Reserves TOTAL $2,064,509 $1,919,000 $0 CAPITAL PROJECTS INCLUDE: 06597 Pantera Park -Design & Development $1,780,000 02497 Peterson Park - Lights 139,000 $1,919,000 66 CITY OF DIAMOND BAR FUND TYPE. Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Community Dev 1996-97 FUND #: 125 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. CAPITAL PROJECTS INCLUDE., 06597 Pantera Park 190,000 Park ADA Retrofit 40,000 06797 Handicap Access Ramps 37,000 11597 Sidewalk Improvements 106,270 Audible Ped Signals 8,000 $381,270 67 1995-96 City Manager City Council Ad)usted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Approp. Fund Balance 3330 CDBG Revenue $612,765 $515,800 TOTAL $612,765 $515,800 $0 APPROPRIATIONS: 4215-0010 Salaries 16,950 19,975 4215-0030 Wages - Part Time 13,600 19,375 4215-0070 City Paid Benefits 600 740 4215-0080 Retirement 4,300 5,500 4215-0083 Wkr's Comp Exp. 350 400 4215-0085 Medicare Exp. 450 575 4215-0090 Cafeteria Benefits 6,250 7,725 4215-1200 Departmental Supplies 6,450 2,750 4215-2115 Advertising 700 700 4215-2120 Postage 50 4215-2130 Rental/Lease- Equipment 1,000 750 4215-2315 Membership & Dues 50 4215-2325 Meetings 250 250 4215-2355 Contrbtns-Com Groups 50,500 57,200 4215-4000 Professional Svcs 8,400 8,500 4215-5310 Senior Excursions 2,000 5,000 4215-6250 Misc Capital Equip 1,300 4915-9250 Transfer Out-CIP 393,965 381,270 2550 Reserves 3,690 TOTAL $505,765 $515,800 $0 PERSONNEL INCLUDES: Asst to City Mgr 0.300 Clerk Typist 0.100 Com Dev Director 0.050 0.450 CS Coordinator/Seniors 0.750 CAPITAL PROJECTS INCLUDE., 06597 Pantera Park 190,000 Park ADA Retrofit 40,000 06797 Handicap Access Ramps 37,000 11597 Sidewalk Improvements 106,270 Audible Ped Signals 8,000 $381,270 67 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape 1996-97 FUND #. >': 138 - LANDSCAPE MAINTENANCE - DIST. #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES: 2550 Approp. Fund Balance 3015 Prop Tx -Sp Assessmnt 3610 Interest Revenue TOTAL APPROPRIATIONS: Personal Services 4538-0010 Salaries 4538-0070 City Paid Benefits 4538-0080 Benefits 4538-0083 Wkr's Comp Exp. 4538-0085 Medicare Exp. 4538-0090 Cafeteria Benefits Total Personal Svcs Operating Expenses 4538-2126 Utilities 4538-2210 Maint-Grounds & Bldg Total Operating Expense Professional Services 4538-4000 Professional Svcs Contract Services 4538-5500 Contract Svcs Capital Outlay 4915-9250 Capital Improvements Fund Balance Reserves 2550 Reserves TOTAL PERSONNEL INCLUDES: Community Services Director Supt. - Parks & Maintenance Maintenance Worker II 1995-96 City Manager City Council Adjusted Budget Recommended Approved $34,964 $139,359 260,115 260,115 2,000 2,000 $297,079 $401,474 $0- $6,525 $6,525 75 100 915 915 260 260 95 95 880 890 $8,750 $8,785 $0 $81,100 $83,100 26,070 15,300 $107,170 $98,400 $0 3,400 3,800 38,400 39,500 0 50,000 139,359 200,989 $297,079 $401,474 $0 0.010 0.100 0.025 0.135 CAPITAL PROJECTS INCLUDE: BCR Pky Imp-GldSpg to Pthfdr 50,000 50,000 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape 1996-97 FUND: 139 - LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. 1994-95 City Manager City Council Adopted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Reserve Fund Balance $5,230 $11,571 3015 Prop Tx -Sp Assessmnt 165,360 165,360 3610 Interest 300 300 TOTAL $170,890 $177,231 $0 Personal Services 4538-0010 Salaries 4538-0070 City Paid Benefits 4538-0080 Benefits 4538-0083 Wkr's Comp Exp, 4538-0085 Medicare Exp. 4538-0090 Cafeteria Benefits $8,775 Total Personal Svcs Operating Expenses 4539-2126 Utilities 4539-2210 Maint-Grounds & Bldg 4539-7200 Insurance Expense Total Operating Expense Professional Services 45394000 Professional Svcs Contract Services 4539-5500 Contract Svcs Capital Outlay 4539-6410 Capital Improvements Fund Balance Reserves 2550 Reserve Fund Balance TOTAL W $6,525 $6,525 75 100 915 915 260 260 95 95 880 880 $8,750 $8,775 57,475 58,900 16,014 16,000 73,489 74,900 0 4,000 73,080 5,400 73,080 11,571 15,076 $170,890 $177,231 $0- CITY OF DIAMOND BAR LND YPE: Special Revenue SPECIAL FUNDS BUDGET ON: Landscape 1996-97 : 141 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special fund. ESTIMATED RESOURCES: 2550 Approp. Fund Balance 3015 Prop Tx -Sp Assessmnt 3610 Interest Revenue TOTAL APPROPRIATIONS: Personal Services 4541-0010 Salaries 4541-0070 City Paid Benefits 4541-0080 Benefits 4541-0083 Worker's Comp. Exp. 4541-0085 Medicare Exp. 4541-0090 Cafeteria Benefits Operating Expenses 4541-2126 Utilities 4541-2210 Maint-Grounds & Bldg Total Operating Expense Professional Services 4541-4000 Professional Svcs Contract Services 4541-5500 Contract Svcs 4541-5519 Weed/Pest Abatement Total Contract Services Capital Outlay Fund Balance Reserves 2550 Reserve Fund Balance TOTAL Community Services Director Supt. - Parks and Maintenance Maintenance Worker II 1995-96 City Manager City Council Adjusted Budget Recommended Approved $175,667 $168,658 124,141 124,141 3,000 3,000 $302,808 $295,799 $0 6,625 6,525 75 100 915 915 260 260 95 95 880 880 8,850 8,775 0 60,500 62,000 12,000 10,000 72,500 72,000 0 70 3,400 5,700 35,400 35,400 14,000 14,000 49,400 49,400 0 168,658 168,699 $302,808 $295,799 $0 0.010 0.100 0.025 0.135 J F- U W NNn LCL a. z.— w c6 `2 o) / LL O a 2 0 jo 0 to LO 9 O O 0 O O p p O O M O to � LO CO O 00 00 000 00000 0 C 0 0 0 00000 C) LO OlnO 000010 NO (Lf) OeN-c�?) ti) � r T IN O O 0 O O O 0 O T T 0 0 0 0 0 0 0 0 0 0 0 0 IO 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000O000 ouiooLoa OL 000OLO v rn LO in N LO 0 In It 'fit CN � N CorMrLO Oo T v QLN co m J 7 m cca ooh'. a� E••coV 0)o ��X� m C7 co 0oma o m� c.- aE� �Z CD 0)0) :3 -5 J� m-0 e0 �m - (n I+ O U 0 X d CIO rn rno(.��LC7cn a�(0 o a CD Z rn rn to N is 0 C N N O O(D X W - N fn ID 0cnN� N �v�% O y $0~ E Z'�U c cwmm (ua c a ocn�cococoaoo�QUci CL OO O N M 0-0000000 O O O T r r r r.+ O O O O O O 00000 O NNNccooM chi r r r r r C0 0 O o000000 00000 00 00000 010 N N N M c7 T T T T r cn U a M N D a) _(D �o m C : t N c (j U is C o cn —0-a D w E m. 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Off/ CL 00 0 0 0 0 0 0 0 (Z) CD 000000�oo O O 0 0 0 0 0 0 0 o�0000r� Mrn0000�oo CnOMO rn oNoo�o� r�c000�oo U NeM-N ' N ...` m0r-w LO co J (V W a Q Va L Cc a` v> > C U- E a y ., c O C U t 0 w Q.� .� r :2 rn C a o (a X Co--a rn '� L J V1 _ED p cpm �YU W N N �� ay tA*aY c`a Cn cn a (a rn a c C L J$ q) d a C m a) � r- w 0 0 y C o �s N > .°� OD c .- o U -"•C � caU ca C) mmx F- > v o � a 'E� U C Baa a ¢ CaQ E 0 0 �Xcp o E oQ EY-2+ OF- y cao 0 0 E E� Q CL -,e Y E V C 0. c (a cu My �mm�,(1)>,o t�cmE�m� p cY`a �aCL0a.w�cn�a �ii0o ccV)It0DONCO mNmco i5wcg00�� 00 VCO.-rn N 0 0 72 Elf Q z Q 0 LL O _t U J H U I) w a z w� �0) >LL O ix 2 0000 0 0 0 1 OI OOLAf- ti 1N N�NcD c W ct cc co M N tD M N V 04 LO U) fA F- EEE N O O O c H E E OL E E E Q O> 3 .O god c CL 0000000000000 O OOOOOOo►- O t n O O O O O N 0000 0000 ti N OOOOOrnr� � DOOM .0 ap (D�N004 -ITpp N N O O M V 04 LO U) C14 r r 10 LLL c LL IL `m ti y N N a c 4 c O "Mcc`co E�Uc L O 0 LL LLm a ��aaQ�(D-0-0a �s a aci o o N o 2 co �w 5 m U O C C C LL Vr 73 CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital' Project 1996-97 FUND#: 250 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers -in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES: 2550 CIP Reserve-Traf Sig 3325 FEMA Reimbursement 3340 Intergovt Revenue -State 3455 Developer Fees 3915-9001 Transfer in -Gen Fd 3915-9111 Transfer in -Gas Tx 3915-9112 Transfer in-Prp A Transit 3915-9113 Transfer in -Prop C 3915-9114 Transfer in-ISTEA 3915-9119 Transfer in-SB821 3915-9122 Transfer in -Pk Fees 3915-9123 Transfer in-Prp A Pks 3915-9125 Transfer in-CDBG 3915-9138 Transfer in -District #38 3915-9255 Transfer in -SB 821 TOTAL APPROPRIATIONS: 4510-00xx Salaries & Benefits 4510-6411 Street Improvements 4510-6412 Traffic Control Imp 4310-6415 Park & Rec Imprmts 4510-6416 Landscape & Irr Imp 4215-6420 Municipal Bldg & Fac 2550 CIP Reserve-Traf Sig 2550 CIP Reserve-Str Imp 1,000,000 TOTAL 1995-96 City Manager City Council Adjusted Budget Recommended Approved 74 135,452 135,452 63,000 20,000 0 40,000 153,000 181,000 60,000 1,618,000 2,210,500 120,000 120,000 1,005,000 1,220,000 400,000 1,000,000 47,000 612,996 447,500 2,064,509 1,919,000 500,965 381,270 50,000 14,000 $6,754,922 $7,763,722 $0 2,244,600 814,400 3,157,095 403,375 135,452 3,825,000 643,000 2,829,500 57,500 273,270 135,452 $6,754,922 $7,763,722 $p CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital Project 1996-97 FUND #: 250 CAPITAL IMPROVEMENT PROJECTS FUND FY96-97 CAPITAL IMPROVEMENT PROJECTS INCLUDE STREET IMPROVEMENTS: 01497 Slurry Seal (VII Phase) Gas Tax 08997 Rule 20A Undergrounding Gas Tax 09997 B Cyn Resurf-N City Limit -G Spg Prop C 10097 Sunset Crossing -G Spgs to SR57 Gas Tax 10197 Sunset Crossing-Wstrn Terminus Prop C 10297 Pthfndr Rehab -Shaded Wd-DB B Gas Tax 10396 DB Blvd Rehab -Grand to SR60 ISTEA (1,000,000) Prop A (50,000) Prop C (60,000) Meadowglen - Seepage Gas Tax Ambushers St. - Seepage Gas Tax Chinook - Seepage Study Gas Tax Calpet Dr. - Seepage Study Gas Tax DB Blvd Resurf-SR60-No City Lm Prop C TOTAL STREET IMPROVEMENTS TRAFFIC CONTROL IMPROVEMENTS: 10597 Gldn Spgs @ Calbourne Prop C 10697 Gldn Spgs @ Goldrush Prop C 10797 Gldn Spgs @ Palomino/GenSprg Prop C $240,000 95,000 450,000 650,000 125,000 350,000 1,110, 000 500,000 150,000 40,000 40,000 75,000 125,000 125,000 125,000 75 $3,825,000 CITY OF DIAMOND BAR FUND TYPE: Capital_ Project SPECIAL FUNDS BUDGET FUNCTION: Capital Project 1996-97 FUND#: 250 CAPITAL IMPROVEMENT PROJECTS FUND DB Blvd @ Montefino 130,000 Prop C Gldn Spgs @ Racquet Club Dr. 130,000 Prop C Audible Ped Signals-Path/BC Rd. 8,000 Ftn Sprngs/DB Blvd CDBG TOTAL TRAFFIC CONTROL IMPROVEMENTS $643,000 PARK & REC IMPROVEMENTS: 06597 Pantera Pk -Design 8 Dev $2,253,000 Prop A -Safe Pks (1,780,000) CDBG (190,000) Quimby (130,000) Developer Fees (153,000) 02497 Peterson Pk -Lights 139,000 Prop A -Safe Pks 10897 Sycamore Cyn -Landslide Repair 50,000 General Fund 10997 Peterson Pk -Fields Drainage Rep 100,000 Park Fees Fd 11197 Sycamore Cyn - Creek Bed Repa 30,000 General Fund (10,000) FEMA (20,000) 11297 Lorbeer - Athletic Field Lighting 200,000 Park Fees Fund 11897 Sunset Xing Pocket Pk -Site Plan 7,500 Park Fees Fd Maplehill Park - Tennis Lights 10,000 Park Fees Fund Park ADA Recroht 40,000 CDBG TOTALPARKIMPROVEMENTS LANDSCAPE AND IRRIGATION PROJECTS: DB Blvd Pkwy Imp-Ftn Spr/Cool 7,500 BCR Pkwy Imp-Gld Sprg/Pathfdr 50,000 $2,829,500 TOTAL LANDSCAPE AND IRRIGATION IMPROV $57,500 76 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FUND TYPE: Capital Project 1996-97 FUNCTION_ Capital Project FUND 9: 250 CAPITAL IMPROVEMENT PROJECTS FUND MUNICIPAL BUILDINGS & FACILITIES: 06797 Handicap Access Ramps $37,000 CDBG 11597 Sidewalk Construction 106,270 CDBG 09696 Diamond Bar Park & Ride Expan 70,000 Prop A Sidewalk Improvements - Area 7 60,000 Gas Tax TOTAL MUNICIPAL BUILDINGS & FACILITIES $273,270 GRAND TOTAL - CAPITAL PROJECTS $7,628,270 77 FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. ESTIMATED RESOURCES: 2550 Reserved Fund Bal 3610 Interest Revenue 3915-9001 Transfer in -Gen Fd TOTAL APPROPRIATIONS: 4810-7200 Insurance Exp. 4810-7210 Insurance Deposit 2550 Self Ins Reserve TOTAL 1995-96 City Manager City Council Adjusted Budget Recommended Approved 649,314 692,314 13,000 15,000 260,000 260,000 $922,314 $967,314 $0 160,000 160,000 70,000 70,000 692,314 737,314 $922,314 $967,314 $0 78 DIAMOND BAR REDEVELOPMENT AGENCY FUND BUDGET FUND TYPE: CRA FUNCTION: Redevelopment 1996.97 FUND #: ESTIMATED RESOURCES: 2550 Reserve Fund Balance Loan Proceeds 3610 Interest Revenue TOTAL APPROPRIATIONS: 1200 Operating Supplies 2100 Photocopying 2110 Printing 2115 Advertising 2120 Postage 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2340 Education & Training 2352 Promotional Items 4000 Professional Services 4020 Legal Services 4100 Director Compensation 2550 Reserve Fund Balance TOTAL Executive Director DBRDA Board Recommended Approved 79 94,900 $94,900 $0 $450 500 2,500 500 450 250 1,500 4,000 500 2,500 60,000 5,000 900 15,850 $94,900 $0 0 I 0 lAillOND BAR - 0 MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING OF THE DIAMOND BAR REDEVELOPMENT AGENCY MAY 21, 1996 CALL TO ORDER: Chairman Werner called the meeting to order at 9:00 p.m. ROLL CALL: Agency Members Harmony and Herrera, Vice Chairman Huff, Chairman Werner. Agency Member Ansari was absent. Also present were Terrence L. Belanger, Agency Director; Frank Usher, Assistant City Manager; Michael Jenkins, City Attorney; George Wentz, Public Works Director; James DeStefano, Community Development Director; Bob Rose, Community Services Director and Tommye Nice, Deputy City Clerk. 2. APPROVED VOUCHER REGISTER - dated May 12, 1996 in the amount of $3,664.42. CM/Belanger reported that this item represents 10% consulting progress and supplies. AM/Herrera moved, VC/Huff seconded to approve Voucher Register dated May 12, 1996 in the amount of $3,664.42. With the following Roll Call vote, motion carried: AYES: AGENCY MEMBERS - Harmony, Herrera, VC/Huff, C/Werner NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - Ansari 3. ADJOURNMENT: There being no further business to conduct, C/Werner adjourned the Redevelopment Agency meeting at 9:07 p.m. ATTEST: Chairman Tommye Nice, Acting Secretary Diamond Bar Redevelopment Agency REDEVELOPMENT AGENCY BUDGET DOCUMENT CAN BE FOUND AS PAGE 79 IN THE CITY OF DIAMOND BAR'S MUNICIPAL BUDGET DOCUMENT UNDER ITEM 8.1 Eileen R. Ansari Mayor Robert S. Huff Mayor Pro Tem Clair W. Harmony Council Member Carol Herrera Council Member Gary H. Werner Council Member Recycled paper City of Diamond Bar 21660 E. Copley Drive, Suite 100 - Diamond Bar, CA 91765-4177 (909) 860-2489 - Fax: (909) 861-3117 Internet: http://www.ci.diamond-bar.ca.us NOTICE OF SPECIAL MEETING NOTICE IS HEREBY given that the Diamond Bar City Council will hold a special meeting Budget Work Session, Tuesday, June 4, 1996, at 4:30 p.m., at the Air Quality Management District headquarters, 21685 E. Copley Drive, Room CC -2, Diamond Bar, California, for the purpose of discussion of the Fiscal Year 1996-1997 Municipal Budget. For further information, contact the City Manager's office (909) 396-5666. Dated: May 31, 1996 CITY OF DIAMOND BAR Lynd Burgess City Clerk NOTICE OF PUBLIC HEARING NOTICE 1S HEREBY GIVEN by the City of Diamond Bar that, pursuant to California Government Code Section 66018, a public hearing will be held by the City Council on Tuesday, June 4, 1996, at 6:30 p.m., or as soon thereafter as the matter can be heard, in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, California for the purpose of considering the following: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE PARKING PENALTY SCHEDULE FOR PARKING VIOLATIONS, LATE PAYMENT PENALTIES, ADMINISTRATIVE FEES, AND RELATED CHARGES FOR PARKING VIOLATIONS. ALL INTERESTED PERSONS are invited to attend said hearing and express opinions on the matter outlined above. Written comments regarding this matter may be submitted to the City Clerk's Office anytime prior to the hearing. FURTHER INFORMATION may be obtained by calling the City Clerk's Office at (909) 860-2489. DATED: May 6. 1996 /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR I N T E R O F F I C E M E M O R A N D U M DATE: May 24, 1996 TO: Department �H,eads and significant others FROM: Tommye Nice.%eputy City Clerk SUBJECT: June 4, 1996 City Council Agenda Attached for your review is a draft copy of the agenda for June 4, 1996 City Council meeting. Please review and advise of any changes, corrections or deletions by Tuesday, May 28, 1996 at 4:00 p.m. Attachment DRAFT City of Diamond Bar Friday: May 24, 1996 Meeting Agenda For Page: 1 PRIVATE June 4, 1996 1. CALL TO ORDER: 6:30 P.M. JUNE 4, 1996 PLEDGE OF ALLEGIANCE: PRESENTATION OF COLORS BY Garey High School JROTC ROLL CALL: COUNCIL MEMBERS HARMONY, HERRERA, Werner, Mayor Pro Tem Huff, Mayor Ansari 2. SPECIAL PRESENTATIONS, CERTIRICATES, PROCLAMATIONS: 2.1 COMMUNITY PERSON: 2.1.1 RON HAWK - JOGGER WHO PICKS UP TRASH WHILE HE JOGS 2.2 BUSINESS PERSON: 2.2.1 CERTIFICATE OF RECOGNITION TO RUDY SANCHEZ, OWNER Of Rudy's Barber Shop - "oldest" business in the City 2.3 CERTIFICATES OF RECOGNITION TO THE WINNERS OF THE Diamond Bar Jr. Women's Club Spelling Bee Contest: 1st Place - Christy Bagaygay; 2nd Place - Bobby Zulo; and 3rd Place Megan Zero all from Diamond Point Elementary School. 2.4 PROCLAIMED THE WEEK OF JUNE 2 THROUGH JUNE 8, 1996 as "Management Week in America." 3. PUBLIC COMMENTS: 4. SCHEDULE OF FUTURE EVENTS: 4.1 PLANNING COMMISSION - JUNE 10, 1996 - 7:00 P.M., AQMD Auditorium, 21865 E. Copley Dr. 4.2 TRAFFIC & TRANSPORTATION COMMISSION - JUNE 13, 1996 - 7:00 p.m., AQMD Hearing Board Room , 21865 E. Copley Dr. 4.3 CITY COUNCIL MEETING - JUNE 18, 1996 - 6:30 P.M., AQMD Auditorium, 21865 E. Copley Dr. 4.4 TOWN HALL MEETING - JUNE 22, 1996 - 9:00 A.M. - 12:00 p.m., Heritage Park Community Center, 2900 S. Brea Canyon Rd. 5. CONSENT CALENDAR: 5.1 APPROVAL OF MINUTES - REGULAR MEETING OF MAY 21, 1996 - Approve as submitted. Requested by: City Clerk 5.2 PLANNING COMMISSION MINUTES: City of Diamond Bar Friday: May 24, 1996 Meeting Agenda For Page: 2 PRIVATE June 4, 1996 5.2.1 REGULAR MEETING OF APRIL 8, 1996 - RECEIVE & FILE 5.2.2 REGULAR MEETING OF APRIL 22, 1996 - RECEIVE & FILE 5.2.3 REGULAR MEETING OF MAY 13, 1996 - RECEIVE & FILE Requested by: Community Development Director 5.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of April 11, 1996 - Receive & File. Requested by: City Engineer 5.4 VOUCHER REGISTER - APPROVE VOUCHER REGISTER DATED JUNE ,1996 the amount of Requested by: City Manager 5.5 TREASURER'S REPORT - MONTH OF APRIL, 1996 - RECEIVE & File. Requested by: City Manager 5.6 CLAIM FOR DAMAGES: FILED BY AMISH PATEL ON MAY 17, 1996. Recommended Action: It is recommended that the City Council reject the request and refer the matter for further action to Carl Warren & Co., the City's Risk Manager. Requested by: City Clerk 5.7 ACCEPTANCE OF A.D.A. MODIFICATIONS CONSTRUCTED AT MAPLE HILL PARR IN THE CITY OF DIAMOND BAR - At their meeting of April 18, 1995, the City Council awarded the contract for the construction of A.D.A. Modifications at Maple Hill Park to Allied Engineering and Construction, Inc. the lowest responsible bidder. All of the work specified in the contract and change orders has been completed, has been inspected by Building & Safety and is ready to be accepted by the City Council. Recommended Action: It is recommended that the City Council accept the A.D.A. Modifications at Maple Hill Park; direct the City Clerk to file and the City Manager to sign, the Notice of Completion; and authorize staff to release the retention of $17,234.34 after 35 days from the recording of the Notice of Completion. Requested by: Community Services Director 5.8 AWARD OF CONTRACT FOR DEVELOPMENT CODE - Recommended Action: City of Diamond Bar Friday: May 24, 1996 Meeting Agenda For Page: 3 PRIVATE June 4, 1996 5.8 AWARD OF CONTRACT FOR DEVELOPMENT CODE - Requested by: Community Development Director 5.9 AWARD OF CONTRACT FOR MITIGATION MONITORING FOR TRACT NO. 47851 - In accordance with the mitigation measures outlined within the Environmental Impact Report, Vesting Tract Map No. 47851, now under construction as a 48 unit, 57 acre single family residential development requires biological monitoring of the revegetated areas within the development. The City solicited proposals from eight experienced environmental consulting firms to perform the revegetation monitoring services. Recommended Action: It is recommended that the City enter into a Consulting Services Agreement with Michael Brandman Associates in the amount of $36,575.00. Requested by: Community Development Director 5.10 AWARD OF CONTRACT TO PROVIDE ENVIRONMENTAL SERVICES FOR VESTING TENTATIVE TRACT MAP 50314 - The Windmill Development Co., has submitted Vesting Tentative Tract Map No. 50314 and is requesting approval of a 15 lot, 31 acre single family development proposal for property located on Windmill Dr. In accordance with the California Environmental Quality Act, the City has determined that an Environmental Impact Report must be prepared to fully assess the effects associated with the project. Proposals were solicited from eight consulting firms qualified to perform the required services. Recommended Action: It is recommended that the City enter into a Consulting Services Agreement with Michael Brandman Associates in the amount of $44,000.00. Requested by: Community Development Director 5.11 (A) AMENDMENT NUMBER FOUR TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT AND WEST COVINA TO CLARIFY BOARD MEMBER TERMS AND TO EXPAND ZONE OPTIONS FOR DESIGNATION OF SECRETARY OF THE BOARD, TREASURER, AND CONTROLLER OF THE ZONE (B) AMENDMENT NUMBER FIVE TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNTU AND WEST COVINA TO INCLUDE THE CITY OF LA PUENTE City of Diamond Bar Friday: May 24, 1996 Meeting Agenda For Page: 4 PRIVATE June 4, 1996 5.11 (A) AMENDMENT NUMBER FOUR TO THE JOINT EXERCISE OF IN THE FOOTHILL TRANSIT ZONE - Recommended Action: Requested by: City Manager 6. PUBLIC HEARINGS: 6.1 RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE PARKING PENALTY SCHEDULE FOR PARKING VIOLATIONS, LATE PAYMENT PENALTIES, ADMINISTRATIVE FEES, AND RELATED CHARGES FOR PARKING VIOLTIONS - Recommended Action: Requested by: City Manager 6.2 BUDGET HEARING: Recommended Action: Requested by: City Manager 7. OLD BUSINESS: 7.1 JOINT RESOLUTION OF COUNTY OF LOS ANGELES BOARD OF SUPERVISORS, BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 AND THE CITY OF DIAMOND BAR REGARDING ANNEXATION NO. 647 - Recommended Action: Requested by: City Engineer 8. NEW BUSINESS: 8.1 ORDINANCE NO. -0X(1996): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 2.04 OF TITLE 2 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO RUNOFF ELECTIONS - Recommended Action: Requested by: City Manager 8.2 LOT 21 - Recommended Action: Requested by: Community Development Director City of Diamond Bar PRIVATE RECESS: Friday: May 24, 1996 Meeting Agenda For Page: 5 June 4, 1996 9. SPECIAL MEETING DIAMOND BAR REDEVELOPMENT AGENCY 9.1 CALL TO ORDER: CHAIRMAN WERNER ROLL CALL: ANSARI, HARMONY, HERRERA, VICE Chairman Huff, Chairman Werner 9.2 RESOLUTION NO. RD 96 -XX: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR DESIGNATING THE SIGNERS OF CHECKS - Recommended Action: Requested by: 9.3 ADJOURNMENT: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL COMMENTS: 12. ANNOUNCEMENTS: 13. CLOSED SESSION: 14. ADJOURNMENT: