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HomeMy WebLinkAbout4/2/1996cit'19 00, co" Cl AGENDA Tuesday, April 2, 1996 6:30 P.M. Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California Mayor Eileen Ansari Mayor Pro Tem Bob Huff Council Member Clair W. Harmony Council Member Carol Herrera Council Member City Manager City Attorney City Clerk Gary Werner Terrence L. Belanger Michael Jenkins Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Ill ION11 RAN, ]t Please refrain from smoking, eating or drinking The City of Diamond Bar use recycled paper in the Council Chambers. -1 and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bat City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services aro also available by giving notice at least throe business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDEIV'rll•'mm ON THE AGENDA. Next Resolution No. 96-20 Next Ordinance No. 03(1996) 1. CALL TO ORDER: 6:30 p.m. April 2, 1996 PLEDGE OF ALLEGIANCE: Presentation of Colors by Ganesha High School JROTC. ROLL CALL: Council Members Harmony, Herrera, Werner, Mayor Pro Tem Huff, Mayor Ansari 2. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2.1 Presentation of City Tile to Al Rumpilla for his posting of "News of the Day" on City -on -Line. 2.2 Proclaiming April, 1996 as "Earth Awareness" Month. 2.3 Proclaiming the Month of April, 1996 as California Earthquake Preparedness Month_ 2.4 Presentation of Certificate of Recognition to Jerry Roach, Executive Director of Area D Disaster Board. 2.5 Proclaiming April, 1996 as Fair Housing Month. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 4. COUNCIL COMMENTS: Items raised by individual Council - members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - April 8, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. APRIL 2, 1996 PAGE 2 5.2 TRAFFIC & TRANSPORTATION COMMISSION - April 11, 1996 - 7:00 p.m., AQMD Hearing Board Room, 21865 E. Copley Dr. 5.3 7TH CITY ANNIVERSARY - APRIL 14, 1996 - 1:00 to 5:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 5.4 CITY COUNCIL MEETING - APRIL 16, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES - Regular Meeting of March 5, 1996 - Approve as submitted. Requested by: City Clerk 6.2 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of February 8, 1996 - Receive & File. Requested by: City Engineer 6.3 PLANNING COMMISSION MINUTES - Regular Meeting of February 12, 1996 - Receive & File. Requested by: Community Development Director 6.4 VOUCHER REGISTER - Approve Voucher Register dated April 2, 1996 in the amount of $661,927.95. Requested by: City Manager 6.5 TREASURER'S REPORT - Month of February, 1996 - Receive & file. Requested by: City Manager 6.6 RECEIVE & FILE PROPOSITION A LOCAL RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORTATION DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE 30, 1995 AND 1994 - The City's Proposition A Local Return (Prop A), Proposition C Local Return (Prop C) and Transportation Development Act Funds (TDA) are required to be audited on an annual basis. The audit for fiscal year ended June 30, 1995 was completed in November 1995 by Simpson & Simpson, C.P.A. The final version of the audits were received in the City offices in March 1996 and are being presented to Council for their review. Recommended Action: It is recommended that the City Council receive, accept and file Prop. A Local Return Fund, Prop. C Local Return Fund and Transportation APRIL 2, 1996 PAGE 3 Development Act Fund Audit Reports for fiscal year ending June 30, 1995 and 1994. Requested by: City Manager 6.7 AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH RJM GROUP DESIGN FOR PANTERA PARK DESIGN AND CONSTRUCTION DOCUMENTS DEVELOPMENT - In July 1993, Council awarded the design development of Pantera Park to RJM Design Group, Inc., Landscape Architect, for $82,550. The RFP sought to obtain a professional landscape architect who could help the Pantera Park plan through wide community input. Since that time, the project has been amended to include design cf a new restroom/concession building and an activity room. Due to these two elements not being considered until the community input process, and extensive additional meetings/process being required during the Master Plan phase, RJM Design Group, Inc has requested a $40,000 contract increase. Since July, 1993, RJM has conducted extensive community workshops, Parks & Recreation Commission presentations, multiple Planning Commission Public Hearings and Council review. It is anticipated that plans and specifications will be completed in June and construction will commence in August, 1996. Recommended Action: It is recommended that the City Council approve a contract amendment with RJM Design Group, Inc. to increase the contract amount from $82,550 to $122,550 for services necessary to complete Pantera Park. Requested by: City Engineer 6.8 AMENDMENT NO. 2 OF CONTRACT WITH CAROL A. DENNIS FOR MINUTE SECRETARY SERVICES - In October 1994, the City distributed RFP's for Minute Secretary Services. Contracts were awarded to Geiger Professional Services for preparation of Minutes for the City Council and Parks & Recreation Commission and to Carol A. Dennis for the Planning and Traffic & Transportation Commissions. On June 20, 1995, Council approved an extension for Carol Dennis in an amount not -to -exceed $14,000. On March 19, 1996, staff received a resignation letter from Donna Geiger indicating that she would be relocating and would no longer be available for Minute Secretary services after April 30, 1995. Carol Dennis has agreed to provide these services to the City Council and the three Commissions through June 30, 1996. Recommendation: It is recommended that the City Council APRIL 2, 1996 7. PAGE 4 authorize the City Manager to increase the agreement with Carol A. Dennis for Minute Secretary Services for the City Council, Parks & Recreation, Planning and Traffic & Transportation Commissions by $3,500, for a total contract amount of $17,500 through the remainder of FY 95-96. Requested by: City Clerk 6.9 INCREASE IN CONTRACT AMOUNT FOR SPECIAL LEGAL SERVICES - The Council authorized monies for special legal services related to the Oak Tree Lanes v. D.B. litigation and Days Hotel TOT delinquency lawsuits. Mr. Michael Montgomery was retained as Associate Attorney to represent the City in this matters. Recommended Action: It is recommended that the City Council authorize an additional $2,500 for special legal service's related to Oak Tree Lanes v. D.B. and the Days Hotel Transient Occupancy Tax lawsuit. Requested by: City Manager 6.10 MORSHED & ASSOCIATES/EWING GROUP - LEGISLATIVE ADVOCACY AGREEMENT - On December 19, 1995, Council approved agreements with Morshed & Assoc. and the Ewing Group for legislative advocacy services. At that time, Council approved an expenditure of $9,500 for said legislative advocacy services which were related primarily to the 1996 State Transportation Improvement Program (STIP) approval. Recommended Action: It is recommended that the City Council authorize an additional $12,000 for legislative advocacy services for Morshed & Assoc./Ewing Group. Requested by: City Manager PUBLIC HEARINGS: None OLD BUSINESS: 8.1 SECOND READING OF ORDINANCE NO. 06A(1996): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING NONSUBSTANTIVE FORMAT CHANGES AND AMENDING ORDINANCE NO. 06(1996) ADOPTING UNIFORM CODES - Council approved first reading, by title only, on March 19, 1996. Recommended Action: It is recommended that the City Council approve for second reading by title only, waive full reading and adopt Ordinance No. 06A(1996) making APRIL 2, 1996 PAGE 5 nonsubstantive format changes and amending Ordinance No. 06(1995) adopting Uniform Codes. Requested by: City Clerk 8.2 RESOLUTION NO. 91-71B: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION - Amending Resolution No. 91-71A by adding Section 8 Council Communications and Use of Insignia, Equipment and Property (New). Recommended Action: It is recommended that the City Council adopt Resolution No. 91-71B amending Resolution No. 91-A establishing City Council Standards of Operation. Requested by: Council Stationery Sub -Committee 8.3 RESOLUTION NO. 96 -XX: A JOINT RESOLUTION OF THE CITY OF DIAMOND BAR AND DIAMOND BAR SISTER CITY, INC. REQUESTING THE ESTABLISHMENT OF A SISTER CITY RELATIONSHIP BETWEEN THE PEOPLE OF DIAMOND BAR, LOS ANGELES COUNTY, STATE OF CALIFORNIA, UNITED STATES OF AMERICA, AND THE PEOPLE OF SANSHIA CHEN, TAIPEI HSIEN, TAIWAN, REPUBLIC OF CHINA - At direction of Council, the Ad Hoc Committee met with President Richard Callard and Vice President John Forbing of D.B. Sister City, Inc. Additionally, there were numerous phone meetings, as well as personal and phone conversations with local Sister City officials. In addition, the Committee had conversations with representatives of Sister Cities Int'l. as well as U.S./Mexico Sister Cities Int'l. The Organization requests the City to support the selection of the Taiwanese City of Sanshia. Upon adoption of a Resolution, the Sister City application will be presented to the Taiwanese Government for decision. RECOMMENDED ACTION: It is recommended that the City Council adopt Resolution No. 96 -XX requesting establishment of a Sister City relationship with Sansia Chen, Taipei Hsien, Taiwan. Requested by: 9. NEW BUSINESS: 9.1 (A) RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING INSTALLATION OF STOP SIGNS ON COLD SPRING LANE AND FOUNTAIN SPRING ROAD AT CASTLEROCK ROAD APRIL 2, 1996 PAGE 6 (B) RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGARDING THE "NO LEFT -TURN" SIGN AT THE DRIVEWAY OF COUNTRY HILLS TOWNE CENTER ON FOUNTAIN SPRINGS ROAD - To address the sign distance restriction and reduce potential vehicular conflicts, installation of stop signs on Cold Spring Ln. and Fountain Spgs. Rd. at Castlerock Rd. is recommended. Based on citizen complaints during the March 20, 1996 meeting, the City Engineer temporarily covered the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Spgs. Rd. Staff has determined that the public health, safety and welfare will be better protected by the removal of said sign. In conjunction with the Country Hills Towne Center, further study will be conducted to evaluate the driveway on Fountain Spgs. Recommended Action: It is recommended that the City Council adopt a) Resolution No. 96 -XX approving the installation of stop signs on Cold Spg. Ln. and Fountain Spgs. Rd. at Castlerock Rd.; b) Resolution No. 96 -XX regarding the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Spgs. Rd.; and c) approve a contract increase for DKS Assoc. from $9,890 to $13,390. Requested by: City Engineer 9.2 (A) RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AN ADVANCE AND REIMBURSEMENT AGREEMENT WITH THE DIAMOND BAR REDEVELOPMENT AGENCY - Enables the City to provide necessary administrative and operational services to the Agency. If funds become available to the Agency upon adoption of a redevelopment project area, the Agency would then be required to repay the City for its services. The agreement also provides that the City may advance up to $125,000 to the Agency. These funds will be advanced as needed. The initial use of these funds will be to pay for consulting services. (B) RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING COMPENSATION FOR REDEVELOPMENT AGENCY BOARD MEMBERS - The California Health & Safety Code provides for the compensation of Redevelopment Agency Board Members. The amount provided by law is $30 for each meeting attended, to a maximum of four (4) meetings in any calendar month. RECOMMENDED ACTION: It is recommended that the City Council adopt 1) Resolution No. 96 -XX approving an advance and reimbursement agreement with the D.B. APRIL 2, 1996 PAGE 7 Redevelopment Agency and 2) Resolution No. 96 -XX approving compensation for Redevelopment Agency Board Members. Requested by: 10. SPECIAL MEETING - DIAMOND BAR REDEVELOPMENT AGENCY - 8:00 p.m. 10.1 CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: 10.2 A) RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING AGENCY BYLAWS - Establishing the City Council as the governing Board of the Agency and designating the City Manager as Executive Director. They further enable the Executive Director to designate subordinate personnel at no additional cost to the City. The By -Laws further designate the City Attorney to be the General Counsel for the Agency. The patterns of operation of the Agency are those of the City. The time and place of Agency meetings are those of the City Council. RECOMMENDED ACTION: It is recommended that the Redevelopment Agency Board adopt Resolution No. R -96 -XX adopting Agency By -Laws. B) RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPOINTING A CHAIRMAN AND VICE CHAIRMAN OF THE AGENCY. RECOMMENDED ACTION: It is recommended that the Redevelopment Agency Board adopt Resolution No. R -96 -XX appointing a Chairman and Vice Chairman of the Agency. C) RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING A CONFLICT OF INTEREST CODE CONTAINING DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES - Adopting a model Conflict of Interest Code and establishing designated positions and disclosure categories. RECOMMENDED ACTION: It is recommended that the Redevelopment Agency Board adopt Resolution No. R -96 -XX adopting a Conflict of Interest Code. D) RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AN ADVANCE AND APRIL 2, 1996 PAGE 8 REIMBURSEMENT AGREEMENT WITH THE CITY OF DIAMOND BAR - Enables the City to provide necessary administrative and operational services to the Agency. If funds become available to the Agency upon adoption of a redevelopment project area, the Agency would then be required tQ repay the City for its services. The agreement also provides that the City may advance up to $125,000 to the Agency. These funds will be advanced as needed. The initial use of these funds will be to pay for consulting services. RECOMMENDED ACTION: It is recommended that the Redevelopment Agency Board adopt Resolution No. R -96 -XX approving an advance and reimbursement agreement with the City of D.B. E) RESOLUTION NO. 96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING THE DIAMOND BAR REDEVELOPMENT AGENCY BUDGET FOR FISCAL YEAR 1995-96. RECOMMENDED ACTION: It is recommended that the Redevelopment Agency Board adopt Resolution No. R -96 -XX approving the Redevelopment Agency Budget for FY 1995-96. Requested by: Executive Director 10.3 APPROVAL OF CONTRACTS BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND ECONOMICS RESEARCH ASSOCIATES AND ROSENOW SEBVACHEK GROUP INC. - Report from the City Manager regarding contracts for Redevelopment and Economic Development related services. Recommended Action: It is recommended that the City Council approve contracts between the Diamond Bar Redevelopment Agency and Economics Research Associates and Rosenow Sebvachek Group Inc. Requested by: Executive Director 10.4 ADJOURNMENT OF REDEVELOPMENT AGENCY MEETING 11. ANNOUNCEMENTS: 12. CLOSED SESSION: 13. ADJOURNMENT: CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Regular Meeting at the AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on April 2, 1996. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Regular Meeting of the Diamond Bar City Council, to be held on April 2, 1996 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 29th day of March, 1996, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK C� o, DATE: PHONE: rllguc� artitAfr�i i q. � I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL n / lV TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: �i l"l � O /J JV /gCr j2 DATE: / Z` F ADDRESS: / ��d"� �/E'-�/�G C A-1/ / PHONE: ORGANIZATION: AGENDA #/SUBJECT: expect to address the Council on the subject agenda ite lease have the Council Minutes reflect my name and address as written above. Signature C� VOLUNTARY REQUEST TO ADDRE33 T"E CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: IN FAVOR OF/AGAINST? CITY CLERK XL R �' pl L L 4 DATE: !� 2- 23 7,-,S 61C NcN PHONE: 3C/-'F�74 ,©, 2 Pr,5zrZ I,7/a-ti Nj '7/ 7J B I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signat re VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: '"d CAJ�leHdci . CITY CLERK C A N/ C o m DATE: `� �2/ 4 6 3 osi C,00keod C, e PHONE:S1r=96yJ `l. l .Q Ca/�fJp�, t: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 1 TO: CITY CLERK ' FROM: . :io) DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: I v � I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL VX TO: CITY CLERK FROM: DATE: 4/2/9 ADDRESS: 2.5-20 C/1701 eol &eek -7D— PHONE: %JS98 X68¢ ORGANIZATION: AGENDA #/SUBJECT: 9. !` G��Sa�u/�za,-�i6 Xk I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature CITY OF DIAMOND BAR "QUICK CAP" MINUTES REGULAR CITY COUNCIL MEETING APRIL 2, 1996 CALL TO ORDER: 6:36 p.m. PLEDGE OF ALLEGIANCE: Presentation of Colors by Ganesha High School JROTC. Report by Cadet Linda Hernandez re activities of JROTC. ROLL CALL: Council Members Harmony, Herrera, Werner, Mayor Pro Tem Huff, Mayor Ansari 2. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2.1 Presented City Tile to Al Rumpilla for his posting of "News of the Day" on City -on -Line. 2.2 Proclaimed April, 1996 as "Earth Awareness" Month. 2.3 Proclaimed April, 1996 as California Earthquake Preparedness Month. 2.4 Presented Certificate of Recognition to Jerry Roach, Executive Director of Area D Disaster Board. 2.5 Proclaimed April, 1996 as Fair Housing Month. 2.6 Proclaimed week of April 1 -April 5 as Public Health Week. 3. PUBLIC COMMENTS: Mike Goldenberg felt it would be appropriate to recognize the hard work of the City administrative staff. Complained, however, about lack of response by Council Members and City Manager to his correspondence over the years. Other residents have experienced the same problem. He is looking forward to the development of a community crisis plan and suggested that the City's disaster plan be made known to the public through periodic drills. Suggested coordinating with surrounding cities. Joe McManus, 23561 Coyote Springs Dr., congratulated Mr. Rumpilla for his services to the City. Thanked the voters for their help in defeating Measure "D." Craig Clute - Requested that Council talk about what he considered a violation of the Brown Act during March 19 Public Comments regarding the stop sign leaving Country Hills Town Center onto Fountain Springs. Complained that City Manager and City Engineer did not forward Traffic & Transportation recommendations to the Council. Steve Nice - Commented on article in Daily Bulletin on March 31st by Chris Reed. Felt that the article was abominable. Asked entire Council to demand a retraction from the newspaper. APRIL 2, 1996 Page 2 CM/Belanger - explained that, regarding Mr. Goldenberg's recommendations for a community crisis plan, it appears as though more information should be disseminated to the community as well as provision to the public of training exercises. He apologized to Mr. Goldenberg regarding the lack of response to his communications. He directed Council to Item 9.1 on tonight's agenda as a response to Mr. Clute's comments. 4. COUNCIL COMMENTS: C/Harmony discussed the article that appeared in the Daily Bulletin on March 31 st. He announced the Council's special meeting tour of the Diamond Ranch High School site and showed photographs of the area. Complained about the lack of election coverage by Jones Intercable on March 26th and conveyed citizens' concerns regarding the poor quality of their transmissions. C/Herrera stated that she had attended two training sessions during March - one on redevelopment and one on planning. Both workshops emphasized the need for innovative economic development techniques. Recommended that Council examine staffing levels and job descriptions. MPT/Huff reported that he had heard from various members of the public that they are pleased that Council meetings are less rancorous these days. He announced the installation of public access computer terminals at Heritage Park and the library for access to City -on -Line. Regarding reduction of regional cut -through traffic, he stated that the Council continues to work with the State to assure that funding remain in place for improvements to the 57/60 interchange. He also requested that the 20 -year plan include a regional bypass route from the 71 fwy. Stated that the City needs to develop a Parks Master Plan and suggested that a citizens committee be appointed to assist with this effort. Further, he stated that Council is still working on construction of a community center and broadening of library services. Appreciated the public's support. C/Werner reported that he had attended a Sanitation District meeting in March and announced that he had given copies of the minutes to the rest of Council. Regarding the Contract Cities meeting, he announced that there is a Constitutional committee working on revisions to the State Constitution for the November ballot and some provisions could severely impact local government. The committee seems to be heading toward a form of regional government. He has asked staff to keep the public informed regarding the progress of this proposal. Congratulated PUSD for finally getting Diamond Ranch High School underway after over 20 years of effort. M/Ansari - Explained that the Council is working as a body and each member shares information they obtain from attendance at various committee meetings with each other and staff. Announced "ValleyNet." Announced various City spring excursions available to the public through the Recreation Department. APRIL 2, 1996 Page 3 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - April 8, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 TRAFFIC & TRANSPORTATION COMMISSION - April 11, 1996 - 7:00 p.m., AQMD Hearing Board Room, 21865 E. Copley 5.3 7TH CITY ANNIVERSARY - APRIL 14, 1996 - 1:00 to 5:00 p.m., Peterson Park, 24142 E. Sylvan Glen Dr. 5.4 CITY COUNCIL MEETING - APRIL 16, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Werner, seconded by C/Herrera to approve the Consent Calendar with the exception of Items 6.8, 6.9 and 6.10. Roll Call vote: 5-0. 6.1 APPROVED MINUTES - Regular Meeting of March 5, 1996 - As submitted. 6.2 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of February 8, 1996. 6.3 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of February 12, 1996. 6.4 APPROVED VOUCHER REGISTER - dated April 2, 1996 in the amount of $661,927.95. 6.5 RECEIVED & FILED TREASURER'S REPORT - Month of February, 1996. 6.6 RECEIVED & FILED PROPOSITION A LOCAL RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORTATION DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE 30, 1995 AND 1994 - The City's Proposition A Local Return (Prop A), Proposition C Local Return (Prop C) and Transportation Development Act Funds (TDA) are required to be audited on an annual basis. The audit for fiscal year ended June 30, 1995 was completed in November 1995 by Simpson & Simpson, C.P.A. 6.7 AMENDED PROFESSIONAL SERVICES AGREEMENT WITH RJM GROUP DESIGN FOR PANTERA PARK DESIGN AND CONSTRUCTION DOCUMENTS DEVELOPMENT - Increased the contract amount from $82,550 to $122,550 for services necessary to complete Pantera Park. APRIL 2, 1996 Page 4 MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.8 APPROVED AMENDMENT NO, 2 OF CONTRACT WITH CAROL A. DENNIS FOR MINUTE SECRETARY SERVICES - authorized the City Manager to increase the agreement with Carol A. Dennis for Minute Secretary Services for the City Council, Parks & Recreation, Planning and Traffic & Transportation Commissions by $3,500, for a total contract amount of $17,500 through the remainder of FY 95-96. Motion by C/Harmony, seconded by C/Herrera. Roll Call - 5-0. 6.9 INCREASED CONTRACT AMOUNT FOR SPECIAL LEGAL SERVICES - Authorized an additional $2,500 for special legal services related to Oak Tree Lanes v. D.B. and the Days Hotel Transient Occupancy Tax lawsuit. Motion by C/Herrera, seconded by M/Ansari. Roll Call vote: 5-0. 6.10 MORSHED & ASSOCIATES/EWING GROUP -LEGISLATIVE ADVOCACY AGREEMENT - Authorized an additional $12,000 for legislative advocacy services for Morshed & Assoc./Ewing Group. Motion by C/Harmony, seconded by MPT/Huff. Roll Call vote: 5-0. 7, PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 APPROVED SECOND READING OF ORDINANCE NO. 06A(1996): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING NONSUBSTANTIVE FORMAT CHANGES AND AMENDING ORDINANCE NO. 06(1996) ADOPTING UNIFORM CODES. Motion by C/Werner, seconded by C/Huff to waive further reading and adopt Ordinance No. 06A(1996). Roll Call vote: 5-0. 8.2 RESOLUTION NO. 91-71B: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION - Amending Resolution No. 91-71A by adding Section 8 Council Communications and Use of Insignia, Equipment and Property (New). APRIL 2, 1996 Page 5 Continued to April 16, 1996. 8.3 ADOPTED RESOLUTION NO. 96-20: A JOINT RESOLUTION OF THE CITY OF DIAMOND BAR AND DIAMOND BAR SISTER CITY, INC. REQUESTING THE ESTABLISHMENT OF A SISTER CITY RELATIONSHIP BETWEEN THE PEOPLE OF DIAMOND BAR, LOS ANGELES COUNTY, STATE OF CALIFORNIA, UNITED STATES OF AMERICA, AND THE PEOPLE OF SANSHIA CHEN, TAIPEI HSIEN, TAIWAN, REPUBLIC OF CHINA. Report given by NTT/Huff and C/Werner. Steve Nice felt that D.B.'s Sister City should be as much like D.B. as possible. Expressed concern that the City may be paying for Council trips to Taiwan. Richard Callard, Pres., D.B. Sister City Committee - stated that the Committee has spent $1,500 on this effort over the past two years. Stated that this city is very comparable to D.B. and that they will not be expecting D.B. to assist their economy. M/Ansari read a letter of concern received from a citizen. Dr. Lawrence Rhodes - Opposed to selection of a Sister City. Suggested that since four Council Members belong to the Sister City organization, the appearance of a conflict may be present if they vote on this. John Forbing - Explained that the Sister City program was established by President Eisenhower and that there would be no real relationship between D.B. and Sanshia. Purpose is to broaden understanding between youth from both cities. C/Herrera asked if it is common practice for City Councils to approve such a relationship. Mr. Callard stated that this practice is typical. C/Herrera stated that the City of San Diego has 12 Sister Cities in various countries around the world. C/Harmony highlighted previous experiences with Sister Cities programs. Spoke in support of adoption of the Resolution. Expects that City will not spend funds on this program other than for ceremonial items such as City pins, plaques, etc. APRIL 2, 1996 Page 6 Regarding voting by the four Council Members who belong to the D.B. Sister City, Inc., CA/Jenkins stated that, in the absence of a financial interest, there would not be a conflict. Mr. Callard explained that Council Members are not voting members and cannot hold office in the organization. Motion by MPT/Huffto, seconded by M/Ansari to adopt Resolution No. 96-20 with expenditures limited to ceremonial purposes only. Roll Call vote: 5-0. 9. NEW BUSINESS: 9.1 (A) ADOPTED RESOLUTION NO. 96-21: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING INSTALLATION OF STOP SIGNS ON COLD SPRING LANE AND FOUNTAIN SPRING ROAD AT CASTLEROCK ROAD CM/Belanger announced that new traffic warrant information has indicated that additional signs should be installed and they will be on the next agenda. C/Werner questioned whether DKS would be in a position to continue this effort. PWD/Wentz explained that DKS is already familiar with the area and what has transpired in the past. They have indicated that they are in a position to appropriately deal with this project. In response to MPT/Huff, DPWD/Liu stated that 741 owners/residents were notified of this Council meeting. Regarding T & T Commission recommendations, CM/Belanger stated that the Commission requested four warrant studies --two of them have been completed at this time. C/Harmony asked about another possible proposal for re -configuration of the driveway from County Hills Towne Center to Fountain Springs. PWD/Wentz explained that re -configuration of the driveway is currently being studied. C/Herrera stated that curbs on Fountain Springs toward D.B. Blvd. are painted red and wondered why. APRIL 2, 1996 Page 7 PWD/Wentz explained that painting curbs red in an area of this type is to prevent vehicles from parking too close to the intersection and to not interrupt traffic flow on the street. CM/Belanger stated that this issue will be discussed at the T & T Commission meeting on April 11th. Regarding DKS, staff has asked them to do additional traffic evaluation studies and trying to identify the origin of the cut -through traffic. Mike Miniacci - Reported that the "no left -turn" sign was causing traffic flow problems for the residents near Country Hills. Kevin House, 2536 Harmony Hill - Appreciated the covering of the "no left -turn" sign. Supported installation of the proposed stop signs. Concerned about double yellow lines recently painted on Harmony Hill. Craig Clute - Agreed that double yellow lines seems to be very close to the inside corner on the turns. Did not support covering/removal of the "no left -turn" sign from Country Hills Towne Center but did support installation of the four stop signs. Earl Cox, 3051 Crooked Creek Dr., supported "no left -turn sign" and installation of four stop signs. Camille Bowden, 2652 Sunbright, spoke in favor of the stops signs and the red curbing on Fountain Springs; however, the "no left -turn sign" was a problem for her. Cathy Johnson - supported stop signs but didn't understand need for the "no left -turn sign." Steve Nice - conducted his own survey on Fountain Springs and on Castlerock--overwhelming support of the stop signs. Reactions to the "no left turn sign" were mixed depending on where people lived. Suggested removal of the red curbing on the south side of Fountain Springs between D.B. Blvd. and the driveway to Country Hills Towne Center. M/Ansari read a letter/petition received from various citizens in the neighborhoods supporting the stop signs. Tom Van Winkle - supported stop signs, did not support "no left -turn sign." APRIL 2, 1996 Page 8 Don Tice, Fountain Springs - supported stop signs as well as the "no left -turn sign" even though it is inconvenient for him. Supported removal of the red curb on the south side of Fountain Springs. M/Ansari requested staff to request heightened enforcement by the Sheriff in this area. Motion by C/Werner, seconded by C/Harmony to adopt Resolution No. 96-21. Roll Call vote: 5-0. (B) ADOPTED RESOLUTION NO. 96-22: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGARDING THE "NO LEFT -TURN" SIGN AT THE DRIVEWAY OF COUNTRY HILLS TOWNE CENTER ON FOUNTAIN SPRINGS ROAD - and approved a contract increase for DKS Assoc. from $9,890 to $13,390. Motion by C/Werner, seconded by M/Ansari to adopt Resolution No. 96-22. Roll Call vote: 5-0. Motion by C/Herrera, seconded by C/Harmony to approve contract increase for DKS Assoc. Roll Call vote - 4-1 (C/Werner voting no). 9.2 (A) ADOPTED RESOLUTION NO. 96-23: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AN ADVANCE AND REIMBURSEMENT AGREEMENT WITH THE DIAMOND BAR REDEVELOPMENT AGENCY. C/Harmony stated that he wanted policies, such as purchasing, personnel, etc., established prior to approving expenditures. Motion by MPT/Huff, seconded by C/Werner to adopt Resolution No. 96-23. Roll Call vote: 4-1 (C/Harmony voting no). (B) RESOLUTION NO. 96-24: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING COMPENSATION FOR REDEVELOPMENT AGENCY BOARD MEMBERS. C/Harmony requested that the Resolution limit compensation to meetings of the whole, rather than paying Board Members for attendance at committee meetings. Motion by MPT/Huff, seconded by M/Ansari to table the consideration of this APRIL 2, 1996 matter. Page 9 RECESS: M/Ansari recessed the meeting 10:02 p.m. 10. SPECIAL MEETING - DIAMOND BAR REDEVELOPMENT AGENCY - 10.1 CALL TO ORDER: M/Ansari called the meeting to order at 10:15 p.m. ROLL CALL: Agency members Ansari, Harmony, Herrera, Huff, Werner 10.2 A) ADOPTED RESOLUTION NO. R-96-01: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING AGENCY BYLAWS - Established the City Council as the governing Board of the Agency; designated the City Manager as Executive Director and the City Attorney as General Counsel for the Agency. Motion by AM/Werner, seconded by AM/Ansari to adopt Resolution No. R96-01. Roll Call vote: 5-0. B) ADOPTED RESOLUTION NO. R-96-02: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPOINTING A CHAIRMAN AND VICE CHAIRMAN OF THE AGENCY. AM/Herrera nominated AM/Werner as Chairman. Seconded by AM/Ansari. Roll Call vote: 5-0. AM/Herrera nominated AM/Huff as Vice Chairman. Seconded by Chair/Werner. Roll Call vote: 5-0. Motion by AM/Ansari, seconded by AM/Harmony to adopt Resolution No. R96-02. Roll Call vote: 5-0. C) ADOPTED RESOLUTION NO. R-96-03: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING A CONFLICT OF INTEREST CODE CONTAINING DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES. Motion by AM/Ansari, seconded by Herrera to adopt Resolution No. R96-03. Roll Call vote: 5-0. D) ADOPTED RESOLUTION NO. R-96-04: A RESOLUTION OF THE APRIL 2, 1996 Page 10 DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AN ADVANCE AND REIMBURSEMENT AGREEMENT WITH THE CITY OF DIAMOND BAR. Motion by VC/Huff, seconded by AM/Ansari to adopt Resolution No. R96-04. Roll Call vote: 4-1 (AM/Harmony voting no). E) ADOPTED RESOLUTION NO. R96-05: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING THE DIAMOND BAR REDEVELOPMENT AGENCY BUDGET FOR FISCAL YEAR 1995-96. Motion by AM/Ansari, seconded by VC/Huff to adopt Resolution No. R96-05. Roll Call vote: 4-1 (AM/Harmony voting no). 10.3 APPROVED CONTRACTS BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND ECONOMICS RESEARCH ASSOCIATES AND ROSENOW SBEVACHEK GROUP, INC. Ms. Acosta and Mr. Wilson, representing both of the firms, responded to questions posed by all Agency members. Motion by AM/Ansari, seconded by AM/Herrera to approve contracts with Economics Research Associates and Rosenow Sbevachek Group, Inc. Roll Call vote: 5-0. 10.4 ADJOURNMENT OF REDEVELOPMENT AGENCY MEETING - Chair/Werner adjourned the meeting at 10:50 p.m. 11. ANNOUNCEMENTS: Council wished everyone a happy Passover and Easter. 12. CLOSED SESSION: None held. 13. ADJOURNMENT: There being no further business to conduct, M/Ansari adjourned the meeting at 10:51 p.m. April 1, 1996 City of Diamond Bar, City Council 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 Dear Council Members: We, the following residents of Cold Spring Lane, are in favor of installing a 4 -way stop at the corner of Cold Spring Lane and Castlerock Road. This will reinforce the 25 mile speed limit that is often ignored, and maintain a safer neighborhood for us and the children. Z4 p S' 9�i6 A6 Taiwan report concerns U.S. Assoallated Ptoss V I Department expr.;-t,XICe'; I� ,',:Dnday about e Tai Al:AK , I - �:, , wanese plan lo 11"Ll'tm hog? g AVIO 1,8, - jjIg 01'. outlying ;led as "r4,•,.. alert h,, the Chinese coast W 1' "M r- ,00pq w on — heightened tension, betweer. Bailing Taipei. Spokesinar, maneum a ire strong,-, .rid- . sized b, the ,ltnton administra- and Glyn Davies said the adminiatra• tion. recant N%eoks we've � tion wap treng to clarify called on both the '3 0 1 30hina and on Ta war, Tatw§L n'i I Republic 4f A published r600rt in Taiwan to take j"fj to reduce tensions," said Taiwanese troops will Davies 6944,"-, INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Chairman and Agency Members FROM: Terrence L. Belanger, City Manager SUBJECT: Exhibit "A" to Contracts for Redevelopment and Economic Development Related Services DATE: April 2, 1996 After discussion with representatives of Economic Research Associates and Rosenow Spevacek Group Inc., we are substituting Exhibit "A" in each of the respective contracts. The new exhibits provide greater definition and specificity regarding the respective responsibilities of each of the firms in providing services to the Diamond Bar Redevelopment Agency. nbw Enclosures cc- Assistant City Manager City Attorney Community Development Director e4y °Clerk Exhibit "A" Scope of Work * Piewatim of an EAcaooic r' SUdy sd Moto Andyds --a-.ieinj lairket demand and support Im ww bud M dove apmeat in DWommd Bar. Itfarmwim to be pimW i l would kMkW a ao inveatoey atedeft comrom+ W and nfdneuW basioeaaea, vacancy &M kn9fo t tate data, Staodard Indu u W Code (SICK data. and other perIi data. Comdtaot, woftg with Cky stab wdl oompde ia�.....tiaa oa � and pr<pctsd dewiopmeat activity within the city. Caoauitaat aha® obtain odw intra ndw moeaaary to p-epere a market aaalysia. In thin r+e" A the City has recently► coo :bM a coosnmer needs survW. A copy of the E=cudve is attached. The direction of the Cir/s General Plan is also to be con idwed. A copy of the Cowl Plan Land Use Map is also attached. The consultant shut Wo addrea the eomsaiats on budde*.-1op-. vas in Diamond Bar. Tbea would include actual and potent'-' devebpmmns in the sumac uft area, physical eo moviats, and reoep&4 to am tayx),.4c devebpm - i. and the chmp &ctocs needed to achieve it. F'mWly, the comuttaat shay addevay in as much specidcdty as poaable, the possbWm for veer businea devebpmeat in Diamond Bar, and within that, the P of what budi dsvelopaeot may be achnvat This should incbmk iden*iRca iop of the Wwk of business which the City/ltedv4kp-4M* Adeacy should pursue for W*jA in Di-wo Bar. After review of the RFP requirements and discussions with City staff, ERA proposes a core work program of 10 components. We are also recommending City consideration of two options for additional initiatives and focusing upon redevelopment financial feasibility. Each of these components is defined below. 1. Startup Activities. ERA will meet immediately with the City to take direction regarding special issues and unique concerns at the outset of the project. We will describe the overall schedule for performance and define the methodologies for data collection as well as identify with the City the available resources and data series which are presently in City hands. Exhibit "A" (continued) 2. Inventory of Existing Businesses. ERA will conduct a thorough inventory of all of the business types in the City of Diamond Bar, utilizing available data sources including printouts from directories, business license tax records, and other nonconfidential information. We will approach the Chamber of Commerce for additional data, if available. The intent is to build a profile as well as an inventory of all of the business types and the individual businesses ranging from office, retail, services, industries, distribution, and visitor accommodations and services. We will identify addresses and numbers of employees, as well as floor space utilization. The result will be a survey inventory in matrix format. We will also utilize SIC coding for each business. 3. Occupancy Data Survey by Use Type. ERA will next collect data regarding commecial and industrial floor space occupancies including commercial and industrial space lease rates, current rents, vacancy ratios, lease terms, sales prices, and trends in the marketplace at the present time. This information will form a core of data for the market demand subtask. ERA will contact property brokers to access much of the data The property survey information will provide a profile of the current marketplace in Diamond Bar. 4. Proposed Tenancies Coming to the city. ERA will meet with the City and with realtorstbrokers regarding potentia) expansions in place, new tenancies which are searching for space, or may be prospects, any forecasted departures, or other space use shrinkages. This information will provide a near-term future assessment of the directions of the market for retail uses, commercial service uses, industries, and other types. The data will also assist in defining the negotiation points which tenants, both current and new prospects, are seeking. 5. Proposed New Space Development. ERA will gather information regarding existing and proposed property expansions, new developments, adaptive reuses, and other proposed or space inventory changes by the use types previously described. We will identify likely changes in space inventories and occupancies within the near-term of the next two to three years regarding floor space types, mixes, quality of floor space, and potential pricing in the market. This information will also assist in identifying the investors and the brokers who are presently active in the Diamond Bar marketplace. Exhibit "A" (continued) 6. Market Demand Forecast. This is the core of the work. ERA will identify market demand which arises from within the City boundaries itself, primarily reviewing retail prospects. ERA will also look, simultaneously, at market demand for commercial and industrial floor space within the larger defined market area in which Diamond Bar competes. We will define a market area larger than the City which we believe will be the extended Diamond Bar market territory. ERA will detail market demand for the next five years as well as a five-year period to the year 2005. We will review retail by type, office by type, visitor accommodations and visitor services by type, industrial and distribution space by type, and quasi -governmental and public sector space demands as well. ERA will also evaluate prospects for commercial recreation development in the City. This market demand forecast will be a freestanding detailed working paper within the overall work program. 7. Constraints to Business Expansion and Development. ERA will carefully evaluate the constraints which appear to be in place due to reputational factors, cost of doing business factors, space availability and cost of occupancy factors, and relevant nearby competition. ERA will also look at oncoming regional change as it may be a change factor which the City must directly deal with in the 5- and 10 -year futures. (An example continues to be the surge toward "shop for value" retail types.) 8. Economic Development Strategy. ERA will work carefully to identify best prospects for targeting potential expanding and new businesses including commercial office tenants, retail tenants, industrial/distribution tenants, and other economic development activity capture. The intent of this subtask is to create specific focus for the City and to select those prospects which offer the most likely chance for capture success. Our work will focus both upon expansion in place as well as capture from external locations or the establishment of all new enterprises. ERA will invite Economic Development Systems to work with us in this task, as a part of this core work program. 9. Reports Preparation. ERA will prepare three documents as follows: • A draft market report which contains all of the materials which relate to market demand from Tasks 1 through 8 • A draft economic development strategy which is very tenant capture oriented • A final combined market demand and economic development strategy which will benefit from the review comments and revisions recommended by the City's management staff ERA will provide 10 copies and a good reproducible of each of these documents. Exhibit "A" (continued) 10. Communications/Presentations. ERA anticipates working with City management in three progressive meetings between the consulant team, the other redevelopment consultants, and City management staff over the course of the work. We will also conduct three presentations of the results of our work to groups and public officials which the City may identify. Exhibit "A" Scope of Work * Analysis of s"w+*q laad uses, Parcel caAO"WOM W& 'u—n-rovW01 DUN PJW facilities, traffic, sod other factors in oWar to desipm a g -.d evabpmeat Swig Area. Meat with slaw squired. * Piep&alias ofaBH& Analysis SWO, dowma&g pWmW ad ecoa�...ic con0iicr+s pursuant to the Ca Uwoia Haft sad Sallity Cods. Prepare a report and map idantiiift b5oft coNVvat What with staf and the City Council as mqWndL PHASE 1 - COMPREHENSIVE FEASIBILITY ANALYSIS Task 1 - Delineate Redevelopment Survey Area RSG will delineate the redevelopment survey area. O Field Work. RSG's Project Manager will tour the City with the City's economic consultant and City staff to gain a perspective on areas under consideration. O Review information. RSG will review information gathered by the City's economic consultant on existing land uses, parcel configuration, public improvements for traffic and other factors. Based upon our knowledge and redevelopment experience, RSG will provide input regarding the selection of a survey area. O Adoot Survey Area. RSG willassist the City informally adopting the redevelopment survey area. This is a legally prescribed step that initiates the redevelopment plan adoption process. Task 2 - Bliaht Assessment Study The goal of the Blight Assessment Study will be to document conditions, review data, and support recommendations as to whether or which areas within the survey area meet the blight requirements pursuant to California Community Redevelopment Law. The analysis will be conducted in such a way as to provide the basis for the documentation required for the preparation of a Preliminary Report and the Report to the City Council for the subsequent plan adoption. A. Data Collection Based upon the revised definition of blight (instituted by the adoption of AB 1290) the following information will be gathered by RSG from City sources: O Physical Conditions: RSG will collect all information, reports, and documents available to document physical blighting conditions such as code violations; parking studies; public improvement needs; information on hazardous materials, asbestos, etc. Information gathered from Task I will be utilized to assess infrastructure needs. Exhibit "A" (continued) O Economk Conditions: RSG will collect any pertinent information regarding the economic condition of the areas including ff available from the City) sales tax generation information; business license turnovers; cost of services studies, etc. The collection of the following information by RSG will further document and support findings of adverse economic conditions: E) RSG will collect and analyze the 1993-94, 1994.95, and 1995-96 assessor parcel listings, maps, and secured valuation for the proposed project areas. Total secured valuation of each area will be calculated. O RSG will collect property sales information for the last eighteen (18) months. Trends in property sales will be examined and related to City and County data. B. Field Reconnaissance and Survey RSG will conduct a walk/drive survey of the survey area to secure, on a parcel detail, the required information to document both physical and economic blight. Survey information will be coded so information can be assessed and mapped to document both the required presence of physical and economic blight. Photos will be taken to document specific conditions. C. Data Input and Analysis All data gathered by RSG and provided by the City during the collection phase of this engagement will be quantified on a parcel and block level basis. O Taxing agency tax rate information will be gathered for the survey area. O Once all data gathered has been quantified, RSG will analyze and determine location, concentration patterns, and relationships of the conditions identified in the areas. O Both physical and economic blighting conditions will be mapped O The identified blighting conditions will then be analyzed to determine if other means (rather than redevelopment) can be applied to remedy adverse conditions. O Preliminary tax increment projections will be developed O Preliminary taxing agency shares will be calculated O Feasibility of private financing techniques to remedy blight and achieve redevelopment in the proposed project area will be examined Exhibit "A" (continued) D. Blight Assessment Report O Based upon the data and analysis conducted, a draft report will be developed that outlines the conditions of blight present. The draft report w411 be submitted for City staff for their review and comments. O Based upon input from City staff, the Blight Assessment Report will be finalized and a recommendation for further action will be made by RSG. E. Presentation to City Council/Agency The RSG Principal -in -Charge will be present at either a regular or work session of the City Council/Agency the findings of the Blight Assessment Report. Task 3 - Preparation of Economic Feasibility Study and Market Analysis A. RSG will provide all data available from Task II to the City's economic consultant for use in the preparation of the Economic Feasibility Study and Market Analysis. B. RSG will integrate results of the Feasibility Study and Market Analysis to finalize preliminary tax increment projections. Task 4 - Preparation of Comprehensive Feasibility Analysis RSG will assist the City's economic consultant in the preparation of the Phase I Analysis Report. The report will be based upon the finding of Tasks U and III. It will assess the feasibility of moving forward with a redevelopment plan adoption and will make specific recommendations as to areas to be included, timing, and risk factors. PHASE li- REDEVELOPMENT PLAN ADOPTION PROCESS A. Prepare PreliminAry Plan, Project Area Maps and Legal Description, Notice of Preparation and Taxing Agency Notification and PAC Formation Determination O Adoot Survev Area/Prenare Adoation Scbedale. If the City chooses to wait to formally adopt the redevelopment survey area, RSG will assist the City at this time in the adoption of a survey area. This action is the initial step in the redevelopment plan adoption process. RSG will prepare the redevelopment plan adoption schedule. Exhibit "A" (continued) O Desianate Prosect Area doaadarit&?mDare Preliainary Plan. A preliminary plan will be prepared that delineates the proposed- project area and outlines the need for the redevelopment plan. The preliminary plan and project area boundaries will be presented to the Planning Commission for their review and approval Once approved by the Planning Commission, the preliminary plan and project area boundaries will be presented to the Agency for approvat As part of this activity, the City will select and contract -with an independent engineering firm wbo will prepare the project area maps) and legal descriptions) for inclusion in documents, and submission to the State Board of Equalization and affected taxing agencies. O Preoare Initial Stade and Notice of PmRaratloo for CFnA ComDliance. The City, under separate contract, will select and engage an environmental consultant to conduct the necessary CEQA review. RSG will assist the environmental consultant in the preparation of the Notice of Preparation. Further, RSG will assist the environmental consultant in confirming the responsible agencies and distributing the Notice of Preparation. All notice mailings for the environmental process would be the responsibility of the environmental consultant or the City. I 11 UlVIOND RARIi City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax: (909) 861-3117 Internet: http://www.ci.diamond-bar.ca.us SPECIAL MEETING NOTICE NOTICE IS HEREBY GIVEN that the Diamond Bar Redevelopment Agency will hold a special meeting on Tuesday, April 2, 1996, at 8:00 p.m., for the purpose of the following: 1. RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING AGENCY BYLAWS - Establishing the City Council as the governing Board of the Agency and designating the City Manager as Executive Director. They further enable the Executive Director to designate subordinate personnel at no additional cost to the City. The By -Laws further designate the City Attorney to be the General Counsel for the Agency. The patterns of operation of the Agency are those of the City. The time and place of Agency meetings are those of the City Council. 2. RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE Eileen R. Ansari DIAMOND BAR REDEVELOPMENT AGENCY APPOINTING A Mayor CHAIRMAN AND VICE CHAIRMAN OF THE AGENCY. Robert S. Huff 3. RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE Mayor Pro Tem DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING A CONFLICT OF INTEREST CODE CONTAINING DESIGNATED Clair W. Harmony POSITIONS AND DISCLOSURE CATEGORIES - Adopting a Council Member model Conflict of Interest Code and establishing designated positions and disclosure categories. Carol Herrera Council Member 4. RESOLUTION NO. R -96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AN Gary H. Werner ADVANCE AND REIMBURSEMENT AGREEMENT WITH THE CITY Council Member OF DIAMOND BAR - Enables the City to provide necessary administrative and operational services to the Agency. If funds become available to the Agency upon adoption of a redevelopment project area, the Agency would then be required to repay the City for its services. The agreement also provides that the City may advance up to $125,000 to the Agency. These funds will be advanced as needed. The initial use of these funds will be Recycled paper to pay for consulting services. 5. RESOLUTION NO. 96 -XX: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING THE DIAMOND BAR REDEVELOPMENT AGENCY BUDGET FOR FISCAL YEAR 1995-96. 6. APPROVAL OF CONTRACTS BETWEEN THE DIAMOND BAR REDEVELOPMENT AGENCY AND ECONOMICS RESEARCH ASSOCIATES AND ROSENOW SEBVACHEK GROUP INC. - Report from the City Manager regarding contracts for Redevelopment and Economic Development related services. SAID MEETING will be held at the AQMD Board Hearing Room, located at 21865 E. Copley Dr., California 97165. The public is invited to attend. All interested parties may be present and be heard. Further information is available by calling ms. Lynda Burgess, City Clerk, at telephone number (909) 860- 2489. DATED: March 29, 1996 /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar "40 A ��� l' "EARTH AWARENESS MONTH" WHEREAS, April is generally recognized as Earth Awareness Month due to the worldwide celebration of Earth Day, April 22, 1996; and WHEREAS, the Earth's natural beauty and abundant resources are constantly threatened by wasteful practices and the improper disposal of paints, solvents, pesticides and garden herbicides, cleaners, used motor oil and other hazardous wastes; and WHEREAS, to maintain a clean and natural environment it is vitally important that residents understand the need to support state and local efforts to conserve natural resources, save energy and extend the life of landfills; and WHEREAS, the City Council has always been a leader in promoting effective waste management techniques and recycling programs; and WHEREAS, these efforts have resulted in the reduction of waste and the elimination of pollution at its source. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby proclaims April 1996 as EARTH AWARENESS MONTH and encourages residents to help preserve the Earth's natural beauty and abundant resources by participating in local efforts to recycle and eliminate pollution. DATE. April 2, 1996 rfht BOARD OF DIRECTORS SHARON WEISSMAN Chair MARGO MORALES Vice Chair CANDACEHARTBARGER Treasurer KENNETH ALFORD Secretary BARBARA SHULL Executive Director 3 FAIR HOUSING FOUNDATION - 4014 LONG BEACH BLVD., SUITE 202, LONG BEACH, CA 90807-(800)446-3247-(310) 981-2280 -(FAX) 981-2284 L March 19, 1996 Mr. James DeStefano Planning Director City of Diamond Bar 21660 E. Copley Drive i Diamond Bar CA, 9176 Dear Mr. DeStefano: The Fair Housing Foundation respectfully requests your consideration in acknowledging April as Fair Housing Month by presenting a proclamation from the City of Diamond Bar to the Fair Housing Foundation. Included for your consideration is a sample proclamation to be used in the event that our request is granted. A representative from the Fair Housing Foundation will be present to accept this proclamation at the regularly scheduled city council meeting. Please contact our office to confirm a date and a time. If you have any questions please contact me at (310) 981-2280. Sincerely, Angela R. Diffly Community Outreach Coordinator - pU �' /Enclosure FHF is a non-profit, non-partisan, educationaffoundation PROCLAMATION FAIR HOUSING MONTH WHEREAS, one of the greatest freedoms enjoyed by Americans is the freedom to live in a home of one's choice, and; WHEREAS, this is the promise made to us by the Nation's Fair Housing Law which requires that all people be treated equally in connection with the sale or rental of housing, regardless of race, color, religion, sex, national origin, familial status or physical/mental handicap, and; WHEREAS, this year marks the 28th anniversary of the Federal Fair Housing Act, the original legislation targeting the elimination of housing discrimination in America, and; WHEREAS, since the adoption of fair housing legislation in April 1968, April has been designated Fair Housing Month. Each year the U.S. Department of Housing and Urban Development, and the Fair Housing Foundation organizes events and activities during this month to focus attention on the issue of equal opportunity in housing, and; WHEREAS, April is Fair Housing Month throughout the nation, we are asking each resident of the City of Diamond Bar to support efforts to put into practice the principals of freedom, justice and quality upon which this great nation was founded. NOW, THEREFORE, the City Council of Diamond Bar on behalf of its citizens, do hereby proclaim April as Fair Housing Month on this _ day of April, 1995. Signed by the City Council. 0 0 0 0 U w LU w 0 z U) 0 } Q 0 ¢ O cr m 00 0 00 z O F— Q 0 z Z) O LL 0 z_ W Z) O am Cl LL APRIL 1996 "FAIR HOUSING MONTH" WHEREAS, one of the greatest freedoms enjoyed by Americans is the freedom to live in a home of one's choice; and WHEREAS, this is the promise made to us by the Nation's Fair Housing Law which requires that all people be treated equally in connection with the sale or rental of housing, regardless of race, color, religion, sex, national origin, familial status or physical/mental handicap; and WHEREAS, this year marks the 28th anniversary of the Federal Fair Housing Act, the original legislation targeting the elimination of housing discrimination in America; and WHEREAS, since the adoption of fair housing legislation in April 1968, April has been designated Fair Housing Month. Each year the U.S. Department of Housing and Urban Development, and the Fair Housing Foundation organize events and activities during this month to focus attention on the issue of equal opportunity in housing; and WHEREAS, April is Fair Housing Month throughout the nation; therefore, we are asking each resident of the City of Diamond Bar to support efforts to put into practice the principals of freedom, justice and equality upon which this great nation was founded. NOW, THEREFORE, the City Council of the City of Diamond Bar on behalf of its citizens, hereby proclaims the month of April, 1996 as FAIR HOUSING MONTH. DATE: April 2, 1996 101 Office of Information and Publie Affairs 2800 Meadowview Rd. Sacramento, CA 95832 (916) 262-1843 (916) 262-1841 (voiceIrDD) OES Coastal Region 1300 Clay St.. Suite 400 Oakland, CA 94612 (510) 286-0895 (510) 286-0877 (voice/TDD) OES Southern Region 1110 East Green St., Suite 300 Pasadena, CA 91106 (818) 304-8383 (818) 304-8399 (voice/TDD) OES Inland Region 2800 Meadowview Rd. Sacramento, CA 95832 (916) 262-1772 (916) 262-1841 (voice/TDD) March 15, 1996 Prepare! Honorable Eileen R. Ansari Mayor City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 Dear Mayor Ansari: There's no question that California is prone to earthquakes. The 1989 Loma Prieta and 1994 Northridge earthquakes served as grave reminders of the need for earthquake preparedness. Yet, the disturbing fact is that few Californians are truly prepared for a major earthquake. A recent survey found that 31 percent of Californians believe it is useless to prepare for major earthquakes and 30 percent said they are simply too busy to take the necessary precautions to equip their family for the next quake. It's time for Californians to wake up to the fact that they must prepare for an earthquake. That is why the Governor's Office of Emergency Services is conducting the California Earthquake Preparedness Month campaign in April. And, that's why we are writing you today to enlist your active participation in this statewide public education event. A critical goal of our public education campaign is to ensure that Californians are well aware of the Duck, Cover and Hold safety action. This simple action can save lives and avoid injuries. On Tuesday, April 2 at 10:30 am. the Governor's Office of Emergency Services is holding a statewide "Earthquake: Duck, Cover and Hold Drill." California radio stations are being encouraged to broadcast a special Emergency Broadcast System message from Governor Pete Wilson at 10:30 a.m. and companies, government agencies and other organizations will be conducting their own Duck, Cover and Hold drills. California Earthquake Preparedness Month Campaign March 15, 1996 Page 2 There is no better way to draw attention to this important exercise than to have mayors throughout the state take part in the Duck, Cover and Hold safety drill. We ask you to join us. in the effort. At exactly 10:30 a.m. on April 2, mayors of every California city can demonstrate how Californians should protect themselves during an earthquake by getting under a desk or table and taking the Duck, Cover and Hold safety action. The Duck, Cover and Hold drill will kick off California Earthquake Preparedness Month. By joining mayors from throughout California in this spe- cial event, you will demonstrate just how important earthquake preparedness is for everyone in our state. Campaign organizers will work with your office to ensure that your local news media are aware of your participation in this impor- tant event. We have enclosed some background information on Earthquake Preparedness Month and the "Earthquake: Duck, Cover and Hold Drill." We have also enclosed a post card for you to indicate your participation in the California Mayors' Duck, Cover and Hold Drill. Thank you for helping us spread the important message that Californians must prepare for earthquakes. Sincerely. 40&lwx�� 1_6� 1 1��_ Mayor Willie L. Brown, Jr. City of San Francisco Mayor Richard Riordan City of Los Angeles P. S. If you have questions on other ways you can participate in California Earthquake Preparedness Month, you can call Caryn Cochran of The PBN Company at (916) 444-2671. and after an earthquake. .- IN WITNESS WHEREOF I have sec my hand and caused the Great -<j: he State of Cali Eornia to be af`::,�-•: s 23rd day of O F January 1996- ., Tye I � EUREK4 ^ � Governor of 4 ATTEST: 0 Jwi 1 LIFR�`P Secretary of t e O EXECUTIVE DEPARTMENT STATE OF CALIFORNIA o�a�sr'vF xxxYt A PROCLAMATION by the Governor of the State of California WHEREAS, the State of California continues to experience devasta n ;(j seismic activity that causes loss of life and property, as evidenced by the magnitude 6,7 Norc-nr:dge earthquake in Los Angeles County on January 17, 1999, the magnitude 7.6 Landers earthquake !n San Bernardino County on June 28, 1992 and the magnitude � L Cape Mendocino earthquake '.n N.:mboldt County on April 25, 1992; and WHEREAS, the loss of life and property can be greatly reduced if approlr:ace earthquake preparedness measures presented in California's new ^PREPARE: for theQuake- -ampaign are Laken before, during, and after a damaging quake; and WHEREAS, these Lifesaving procedures will be highlighted during )f April as the Governor's office of Emergency Services, with the assistance of c.: i:;:i ouncy emergency services offices and other governmental agencies, service organizations ri:-a a onal institutions, businesses, and Neighborhood Watch groups, provides ear ::;>.t„ ,;afecy information to California residents throughout the state: and WHEREAS, the measures presented in the "PREPARE! for the Quake" .:;.,.:,i:. ;;'Iouid increase public awareness regarding proper procedures to follow during an earl!,.;. -: Id WHEREAS, this important earthquake safety information should be ,::d ouserved throughout the year in order to reduce injuries, loss of life, and pr :::-: :amage during an earthquake; NOW, THEREFORE, I, PETE WILSON, Governor of the State of Califorrr.., e_eby proclaim April 1996 as California Earthquake Preparedness Month and encourage — — !.'crnians to increase their knowledge and awareness of proper safety measures to f .. . '+re, during, and after an earthquake. .- IN WITNESS WHEREOF I have sec my hand and caused the Great -<j: he State of Cali Eornia to be af`::,�-•: s 23rd day of O F January 1996- ., Tye I � EUREK4 ^ � Governor of 4 ATTEST: 0 Jwi 1 LIFR�`P Secretary of t e O Comer duck DUCK or DROP down on the floor C40VICR Take COVER under a sturdy desk, table or other famiture. If that is not possible, seek cover against an interior wall and protect your head and neck with your arms. Avoid danger spots near windows, hanging objects, mirrors or tall furniture. HOLD If you take cover under a sturdy piece of furniture, HOLD on to it and be prepared to move with it. Hold the position until the ground stops shaking and it is safe to move. lyacu► o4fer & No matter where you are, know how to protect yourself and your family during an earthquake. Practice taking cover as if there were an earthquake and learn the safest places in your home and work. Practice getting out of your home and check to see if the planned exits are clear and if they can become blocked in an earthquake. Practice turning off your electricity and water. Know how to turn off the gas, but do not practice this step. In the event of an earthquake, once you turn off your gas, only your utility company should tum it back on for safety reasons. ,fli?5 ■ When in a HIGH-RISE BUILDING, move against an interior wall if you are not near a desk or table. Protect your head with your arms. Do not use the elevators. ■ When OUTDOORS, move to a clear area away from trees, signs, buildings, or downed electrical wires and poles. ■ When on a SIDEWALK NEAR BUILDINGS, duck into a doorway to protect yourself from falling bricks, glass, plaster and other debris. ■ When DRIVING, pull over to the side of the road and stop. Avoid overpasses and power lines. Stay inside your vehicle until the shaking stops. ■ When in a CROWDED STORE OR OTHER PUBLIC PLACE, move away from display shelves containing objects that could fall. Do not rush for the exit. When in a STADIUM OR THEATER, stay in your seat, get below the level of the back of the seat and cover your head with your arms. Prepare! 11111 •s1 ut S831AJBS A3u86Jaw3 io 931HU SAOUJQAOD 241 t 1 O T O a - r E 6J � t 3 O as -o T Jr - O V w OF E c c c CD oi o c T N > O C-1 T O O U 3i O L a Cr w y O c +L a Y p O > Z m a a o m -IOUo C C fTC C a+ c -M (d a m - CD O N L G d �C �� d> tp T TO C d E U C 01 > >O in O p� 3 > c L @ m aJ C �n R7 a E 3 ° a C � L y d o � o �m 42 ism T - a � c Q� ^� °' U cC0 c m > `o Ecz .O W> c U _ @ _cu U O = A cd Y ctl 'O O L OUcL L d O O cC O y h Cy OJ d E U Y C', y 3 E y Yp y N y O a7 ... d m+L.-. 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O N a) _y di i O w CD CD W Q i• fA h � i O v O as -o � o CD cv y y w c o CD CD rpmrepares Pace 20 cent stamp here California Governor's Office of Emergency Services California Earthquake Preparedness Campaign c/o The PBN Company 3 Embarcadero Center, Suite 2210 San Francisco, CA 94111 Yes! I want to support and take part in the California Duck, Cover and Hold drill on April 2, 1996 at 10:30 a.m. Mayor's name City Staff contact to coordinate media and scheduling: Name Telephone number For more information please contact Shannon Wood at The PBN Company (415) 989-0536. APRIL 1996 CALIFORNIA EARTHQUAKE PREPAREDNESS MONTH WHEREAS, the State of California continues to experience devastating seismic activity that causes loss of life and property, as evidenced by the magnitude 6.7 Northridge earthquake in Los Angeles County on January 17, 1994, the magnitude 7.6 Landers earthquake in San Bernardino County on June 28, 1992 and the magnitude 7.1 Cape Mendocino earthquake in Humboldt County on April 25, 1992; and WHEREAS, the loss of life and property can be greatly reduced if appropriate earthquake preparedness measures presented in California's new "PREPARE! for the Quake" campaign are taken before, during, and after a damaging quake; and WHEREAS, these lifesaving procedures will be highlighted during the month of April as the Governor's Office of Emergency Services, with the assistance of city and county emergency services offices and other governmental agencies, service organizations, educational institutions, businesses, and Neighborhood Watch groups, provides earthquake safety information to California residents throughout the state; and WHEREAS, the measures presented in the "PREPARE! for the Quake" campaign should increase public awareness regarding proper procedures to follow during an earthquake; and WHEREAS, this important earthquake safety information should be studied and observed throughout the year in order to reduce injuries, loss of life and property damage during an earthquake; NOW, THEREFORE, the City Council of the City of Diamond Bar, does hereby proclaim April 1996 as California Earthquake Preparedness Month and encourages all Californians to increase their knowledge and awareness of proper safety measures to follow before, during and after an earthquake. DATE: April 2, 1996 APRIL 1996 "CALIFORNIA EARTHQUAKE PREPAREDNESS" MONTH WHEREAS, the State of California continues to experience devastating seismic activity that causes loss of life and property, as evidenced by the magnitude 6.7 Northridge earthquake in Los Angeles County on January 17, 1994, the magnitude 7.6 Landers earthquake in San Bernardino County on June 28, 1992 and the magnitude 7.1 Cape Mendocino earthquake in Humboldt County on April 25, 1992; and WHEREAS, the loss of life and property can be greatly reduced if appropriate earthquake preparedness measures presented in California's new "PREPARE! for the Quake " campaign are taken before, during, and after a damaging quake; and WHEREAS, these lifesaving procedures will be highlighted during the month of April as the Governor's Office of Emergency Services, with the assistance of city and county emergency services offices and other governmental agencies, service organizations, educational institutions, businesses, and Neighborhood Watch groups, provides earthquake safety information to California residents throughout the state; and WHEREAS, the measures presented in the "PREPARE! for the Quake" campaign should increase public awareness regarding proper procedures to follow during an earthquake; and WHEREAS, this important earthquake safety information should be studied and observed throughout the year in order to reduce injuries, loss of life and property damage during an earthquake. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby proclaims April 1996 as CALIFORNIA EARTHQUAKE PREPAREDNESS MONTH and encourages all Californians to increase their knowledge and awareness of proper safety measures to follow I KA MfYVTGG �F THE GTY GOVT-aOL REGULAR MEETING OF THE CITY OF DIAMOND BAR 1)4qFr MARCH 5, 1996 CLOSED SESSION: M/Ansari called the Closed Session to order at 5:30 p.m. CONFERENCE WITH LEGAL COUNSEL LITIGATION: (Subdivision (a) of Section 54956.9) Name of Case: No reportable action taken. Oak Tree Lanes v. City of D. B. CALL TO ORDER: M/Ansari called the meeting to order at 6:30 p.m. in the AQMD Auditorium, 21865 E. Copley, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Colors presented by the Garey High School JROTC Color Guard. ROLL CALL: Council Members Harmony, Herrera, Werner, Mayor Pro Tem Huff and Mayor Ansari. Also present were Terrence L. Belanger, City Manager; Frank Usher, Assistant City Manager; Michael Jenkins, City Attorney; George Wentz, Public Works Director; James DeStefano, Community Development Director; Bob Rose, Community Services Director and Lynda Burgess, City Clerk. 3. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATIONS, ETC.: 3.1 C/Werner appointed Oscar Law to the Parks & Recreation Commission, and C/Harmony appointed Stephen Nice to the Traffic & Transportation Commission. With consensus of Council, the appointments were ratified. 3.2 CC/Burgess administered the Oath of Office to the Planning, Traffic & Transportation and Parks & Recreation Commissioners. 3.3 Presented City Tiles to outgoing Planning, Traffic & Transportation and Parks & Recreation Commissioners. 3.4 Presented City Tile to Marty Stevens with D.B. Little League. 3.5 Presented Certificate of Recognition to Kim Weingarten for developing the "Challenger Baseball" program. 3.6 Presented Certificate of Appreciation to Paul Wright for audio and video services for City Council Meetings. 3.7 Presentation of CSMFO Certificate of Award to the City for outstanding financial reporting 1994-95. MARCH 5, 1996 PAGE 2 RECESS: M/Ansari recessed the meeting for refreshments at 7:17 p.m. RECONVENE: M/Ansari reconvened the meeting at 7:39 p.m. 4. PUBLIC COMMENTS: Dr. Ron Hockwalt, Superintendent, WVUSD, encouraged all citizens to support Proposition 203 to provide funding for schools. John Forbing expressed concern that his name was incorrectly represented on the Measure D pamphlet and stressed that he did not endorse Measure D. Don Schad, 1824 Shaded Wood Rd., reported on the 5th Mountain Lion Workshop meeting organized by the California Department of Fish & Game. Don Gravdahl explained how Measure D would affect residential property if it is passed by the voters. He did not endorse Measure D. Frank Williams, Executive Officer, Building Industry Association, Baldy View Chapter, clarified that the D.B. Caucus meeting was open to the public but not to the press. He stated that he had faxed an invitation to Clair Harmony. Oscar Law, 2150 Pathfinder, opposed the $3,000 expenditure for the City Council/City Manager Team Building Facilitator. Dr. Lawrence Rhodes, Fiber Ct., stated that there are dead trees on Washington St. and requested that an irrigation system be installed. Dexter MacBride, 435 Willapa, expressed concern that his name was incorrectly represented on the Measure D pamphlet and that he did not endorse Measure D. He requested that staff correct the names listed on Measure D. Barbara Beach-Courchesne, 2021 Peaceful Hills Rd., asked C/Herrera to respect the citizens of D.B. and stated that she was offended by comments by those against Measure D that poverty bring problems. Max Maxwell, 3211 Bent Twig Ln., requested that the City's General Plan be mailed to the citizens for comparison with the Measure D pamphlet. Art O'Daly, 24075 Falcons View Dr., expressed concern that his name was incorrectly represented on the Measure D pamphlet and stressed his opposition to Measure D. Nick Anis also stated that he was opposed to Measure D and explained the tax impacts the Measure would have on the City. Terry Birrell requested that all residents of the City compare and pull out the Land MARCH 5, 1996 PAGE 3 Use Map contained in the Measure D pamphlet. She corrected Mr. Anis' comments with regard to the tax impacts from Measure D. She again requested a response by City staff in regard to Arciero's project on City property. Bob Arceo stated that he supported Measure D. Joe McManus clarified specific wording in Measure D. Steve Nice, Rising Star Dr., expressed opposition to the lawsuit under Consent Calendar Item 7.6. Kevin House, 2536 Harmony Hill Dr., stated that there was no public notification of the D.B. Caucus Meeting. He asked C/Herrera to take back her negative comments to the citizens of D.B. He stated that he was in favor of Measure D. Frank Dursa, 2533 Harmony Hill, read an article from the Walnut Independent newspaper and stated his opposition to the D.B. Caucus Meeting. He demanded a public apology from C/Herrera for her comments. Gary Neely, Executive Director, Diamond Bar Caucus, 1155 S. Diamond Bar Blvd., Suite R, stated that the City had never supported the Caucus with taxpayer money. He advised that Mr. Anis and C/Herrera are not members of the Caucus. M/Ansari clarified that she did not support the Initiative General Plan; however, she supported citizens' rights to vote on the General Plan. With regard to the Team Building Session, CM/Belanger reported that the Council agreed to postpone a decision on the matter and, to date, no money had been spent on team building. With regard to Dr. Rhodes' comments on the dead trees, he stated that that species of tree is also having problems in other planted areas. New species are being investigated. The adopted General Plan is available in the Community Development Department upon request. With regard to Ms. Birrell's request, Mr. Arciero had not submitted any written proposals for development to the C ity. With regard to the alleged Brown Act violation in connection with the D.B. Caucus Meeting, CA/Jenkins recommended that all Council Members avoid such gatherings in the future to avoid the appearance of a Brown Act violation. MPT/Huff asked if the independent analysis report of the General Plan was available and requested a report on the missing computer equipment. C/Werner suggested that a disclaimer would be appropriate for the names on the GPAC's General Plan. CA/Jenkins advised that it would not be appropriate for the City to expend any MARCH 5, 1996 PAGE 4 money in favor of or opposition to any matter which is qualified for the ballot. 5. COUNCIL COMMENTS: C/Herrera congratulated the new and continuing Commissioners. She shared her involvement with the Economic Development Committee and reported on different marketing strategies for the City. C/Werner reported on the County Sanitation Meeting and stated that budgets were being proposed for District 18 with regard to landfill activities, sewer water reclamation and sewerage. There will be no increase in fees of $71. He stated that he did not support passage of Measure D. C/Harmony quoted the Brown Act and indicated that he felt the three Council Members who attended the D.B. Caucus meeting held at the B.I.A. were in violation of the Act. MPT/Huff reported that on February 22, 1996, the YMCA Annual Support Campaign had begun and asked the community to pledge their support. He spoke against Measure D. M/Ansari announced a Town Hall Meeting on March 16, 1996, from 9:00 a.m. - 12:00 p.m. She reported that she had been elected Regional Director and Representative to the Regional Council for SCAG Region 37. She reported on the 1 st League of California Cities Meeting and how a City can more effectively lobby for bills that are going through the Senate and the Assembly. Further, Mt. San Antonio celebrated their 50th Anniversary and she and C/Herrera attended their "50th Anniversary Ball" and presented a plaque from the City. A new community committee is being formed with the help of the Walnut Sheriff to deal with gang problems in D.B. The Department of Energy presented a plaque recognizing D.B. as a leader in improving air quality, strengthening the local economy and enhancing public awareness of alternative fuels through commitment to the clean cities program. A progress memo was received with regard to the fire damage to 547 Great Bend. The unveiling of the multi -media homework and reference center will be held on Wednesday, March 13, 1996, 6:30 p.m. - 8:00 p.m., at the Diamond Bar Library. 6. SCHEDULE OF FUTURE EVENTS: 6.1 SEATAC MEETING - March 8, 1996 - 10:00 a.m., City Hall Conference Room, 21660 E. Copley Dr. 6.2 PLANNING COMMISSION - March 11, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6.3 TRAFFIC & TRANSPORTATION COMMISSION - March 14, 1996 - 7:00 p.m., AQMD Hearing Board Room, 21865 E. Copley Dr. 6.4 CITY COUNCIL MEETING - March 19, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6.5 TOWN HALL MEETING - March 16, 1996 - 9:00 a.m. - 12:00 p.m., AQMD MARCH 5, 1996 PAGE 5 Auditorium, 21865 E. Copley Dr. 6.6 COL TECHNICAL ADVISORY COMMITTEE - March 20, 1996 - 6:30 p.m., City Hall Conference Room, 21660 E. Copley Dr. 7. CONSENT CALENDAR: C/Werner moved, MPT/Huff seconded to approve the Consent Calendar with the exception of Agenda item 7.1.2, and 7.4. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/Huff, M/ Ansari NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7.1 APPROVAL OF MINUTES 7.1.1 Regular Meeting of February 6, 1996 - Approved as submitted 7.2 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of January 11, 1996. 7.3 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of January 11, 1996. 7.5 RECEIVED & FILED TREASURER'S REPORT - Month of January, 1996. 7.6 REJECTED CLAIM FOR DAMAGES - Filed by Nick and Patricia Anis, Computer Business Services, The PC Telecommunications Society and William Schlossenberg on February 5, 1996 and referred matter for further action to Carl Warren & Co., the City's Risk Manager. 7.7 ACCEPTED PARK SITE IMPROVEMENTS IN STARSHINE, SYCAMORE CANYON AND HERITAGE PARKS, DIRECT THE CITY CLERK TO FILE AND THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION; AND AUTHORIZE STAFF TO RELEASE THE RETENTION OF $4,423 AFTER 35 DAYS FROM RECORDATION OF THE NOTICE OF COMPLETION. 7.8 ADOPTED RESOLUTION NO. 96-11: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF "DO NOT BLOCK INTERSECTION" SIGNS ON SOUTHBOUND DIAMOND BAR BOULEVARD AT CROOKED CREEK DRIVE AND AT CHERRYDALE DRIVE. 7.9 AWARDED CONTRACT TO PROVIDE MITIGATION MONITORING SERVICES FOR VTM 51169 TO MICHAEL BRANDMAN ASSOCIATES IN THE AMOUNT OF $50,290. MARCH 5, 1996 PAGE 6 7.10 RESERVED THE CITY'S $20,417 TDA ARTICLE 3 (SB821) ALLOCATED FOR FY 1995-96. 7.11 (A) ADOPTED RESOLUTION NO. 96-12: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENTS THEREON FOR FISCAL YEAR 1996-97. (B) ADOPTED RESOLUTION NO. 96-13: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENTS THEREON FOR FISCAL YEAR 1996-97. (C) ADOPTED RESOLUTION NO. 96-14: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENTS THEREON FOR FISCAL YEAR 1996-97. 7.12 ADOPTED RESOLUTION NO. 96-15: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REPEALING RESOLUTION NO. 90-95 AS AMENDED AND HERETOFORE ADOPTED - eliminating the City's separate permit system for collection and disposal of solid waste, recyclable and compostable materials. 7.13 ADOPTED RESOLUTION NO. 96-16: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING THE PASSAGE OF CALIFORNIA STATE PROPOSITION NUMBER 192 ENTITLED THE SEISMIC RETROFIT BOND ACT OF 1996. MATTERS WITHDRAWN FROM CONSENT CALENDAR FOR FURTHER DISCUSSION 7.1 APPROVAL OF MINUTES 7.1.2 Town Hall Meeting of February 10, 1996 - MPT/Huff requested the that the last sentence on Page 2, paragraph 4, reading "it was made very clear that the reservoir plans and the MRF plans are not welcome in D.B." be amended to read as follows, "it was made very clear that the MRF plans are not welcome in D.B." 7.4 APPROVED VOUCHER REGISTER - dated March 5, 1996 in the amount of MARCH 5, 1996 PAGE 7 $579,181.94 - In response to C/Harmony, CM/Belanger explained that the City Attorney's billings are not over budget. The amount budgeted is $75,000 and through December, including this billing, the City Attorney has billed $23,305. He also advised that all activities beyond general legal services were specifically directed and approved by Council. M/Ansari stated she was in favor of paying the bill. C/Werner stated that the City Attorney was specifically directed to perform and that he was in favor of paying this bill. Further, the Finance Subcommittee specifically investigated the invoice and confirmed that it was within the annual budget allotted for the City Attorney's office. C/Werner moved, seconded by MPT/Huff to approve Consent Calendar Items 7.1.2 and 7.4. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/ Huff, M/Ansari NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None C/Harmony stated that while he was voting to approve the Voucher Register, he wanted the record to show that he did not approve the payment of the Richards, Watson & Gershon attorney bill. 8. PUBLIC HEARINGS: None 9. OLD BUSINESS: None 10. NEW BUSINESS: 10.1 DISCUSSION OF CITY TOWN HALL MEETING - Debate on Measure "D" - CM/Belanger reported that the debate would include a panel of Measure "D" supporters, and a panel of Measure "D" detractors and would be conducted and monitored by an obvious neutral party, The League of Woman Voters, Claremont Chapter. The debate will occur in the City Council Chambers on March 16, 1996, from 9:00 a.m. - 12:00 p.m. and will be televised live by Jones Intercable on Channel 12. There would be two additional replays of the debate on Channel 12 between March 16 and election day, March 26. M/Ansari advised that she had been in contact with the League of Woman Voters and suggested the following rules and format: two teams (five members each) be formed with one team arguing for the measure and the other arguing against the measure. Each team will have 45 minutes to present their respective arguments and the teams will draw lots that will decide which team will present their argument first. The moderator will MARCH 5, 1996 PAGE 8 determine the order of subsequent debaters and keep individual as well as aggregate team time. Teams will have a one minute penalty assessed if any member of a team interrupts a member of the other team. Following the presentation of both teams' arguments, audience members may ask questions. The moderator will conduct the question and answer session. After the answering of the questions, there will be a recess. Each team will be given two minutes to respond to each question. C/Werner asked if it is appropriate for the Council to suggest and discuss the format. CA/Jenkins advised that it is appropriate for the Council to make information available to the public on a ballot measure as long as it is not advancing one or the other position. Because the Town Hall Meeting had turned into a debate, he recommended removing the City from the program and placing it under a neutral organization so that it could not be alleged that the City was engaging in partisan conduct. C/Werner asked if Council Members could participate in the debate and citizen comment. CA/Jenkins advised that it is absolutely alright for Council Members to be a part of the debate team and/or audience. Martha Bruske, 600 So. Great Bend, recommended that the City provide a corrected, certified copy of the attendance record of the last GPAC sessions. Joe McManus, 23561 Coyote Springs Dr., requested that three team members be placed on the debate team rather than five. Max Maxwell, 3211 Bent Twig Ln., recommended that the debate be held at Heritage Park and that it not be called a debate but rather a discussion amongst the citizens. He expressed concern with the one camera set-up at the AQMD. He also recommended that the audiences' questions be written prior to the debate in order to save time. Each team has a 10-15 minute conclusion. M/Ansari asked if there could be more than one camera located in different areas of the room. CM/Belanger advised that the AQMD facility is capable of handling the debate session. The important part of the debate is not visual, but audio. Paul Wright, AQMD, demonstrated pre-programmed shots of the audience and the AQMD auditorium. MARCH 5, 1996 PAGE 9 Nick Anis expressed concern that the debaters will not have enough time to present their concerns. He recommended two or three persons on the debate teams. He favored a live broadcast by a neutral party. Terry Birreli suggested that each team have 45 minutes but broken into sections of arguments and rebuttals. She favored four to five member teams and asked if any of Council Members were affiliated with the Claremont League of Women Voters. M/Ansari stated that each team will designate how they will use their 45 minutes. It was determined by Council that no one had any affiliation with the League of Women Voters. C/Werner stated that he was in favor of the 45 minute time limit but suggested to let the League of Women Voters control the meeting and agenda. C/Harmony agreed with C/Werner's comments and looked forward to hearing and seeing the view points on this issue. MPT/Huff suggested using a small number of team members and taking the questions from the arguments in favor and against. MPT/Huff moved, C/Herrera seconded to schedule the Measure "D" Debate for March 16, 1996, from 9:00 a.m. - 12:00 p.m., at the AQMD Auditorium, 21865 E. Copley, to be conducted by the Claremont League of Women Voters with a suggestion that they have teams of no more than five members. Motion carried unanimously. 11. ANNOUNCEMENTS: C/Harmony announced his telephone number for use by the public for discussion of any concern. 12. ADJOURNMENT: There being no further business to discuss, M/Ansari adjourned the meeting at 11:08 p.m. LYNDA BURGESS, City Clerk ATTEST: Mayor CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION FEBRUARY 8, 1996 CALL TO ORDER: Vice Chair Leonard called the meeting to order at 7:05 p.m. at the South Coast Air Quality Management District (SCAQMD) Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance By Commissioner Ortiz. ROLL CALL: Commissioners: Vice Chair Leonard, Commissioners Ortiz, and Virginkar Staff: Deputy Director of Public Works, David Liu; Administrative Assistant, Tseday Aberra; Sergeant Rawlings; and Recording Secretary, Carol Dennis Absent: Chair Istik and Commissioner Gravdahl I. APPROVAL OF MINUTES: A. Meeting of January 11, 1996. C/Virginkar requested that the first sentence, paragraph 5, Page 11, be corrected to read: "C/Ortiz made a motion, seconded by C/Virginkar to deny staff's recommendation and approve the consultant's recommendation to paint "SLOW" pavement and a 30' red curb along the southwest corner of the intersection on Santaquin Drive to improve turning visibility for northbound drivers along Silver Hawk Drive." C/Ortiz made a motion, seconded by C/Virginkar to approve the corrected minutes. There being no objections, the motion was so ordered. II. COMMISSION COMMENTS: C/Ortiz requested Item X. Information Item B. be moved to item 1 on the agenda. February 8, 1996 Page 3 T&T Commission traffic deputies assigned for three Sunday morning services, one Sunday evening service and one Wednesday evening service provide adequate coverage. The problem is moving the traffic off of the street in a timely manner. The Operations Deputy coordinates only the number of deputies and the hours of service with the church. He indicated there is a safety concern for the deputies when the signals are flashing at night. The street lights tend to fade out putting the deputies at risk. Therefore, he recommends a manual traffic control to eliminate the risk to the deputies who must stand at an intersection with double left turn lanes for both northbound and southbound traffic. DDPW/Liu responded to C/Virginkar that the first step is to approach Calvary Chapel with the Sheriff's Department's recommendations and give Calvary Chapel time to respond. This item would then be placed on a future Traffic and Transportation Commission agenda with all concerned parties invited to participate. II. COMMISSION COMMENTS, Cont. C/Ortiz indicated there are approximately 20 to 30 construction vehicles illegally parked on Diamond Bar Boulevard at Shadow Canyon Drive (entrance to "The Country Estates") in the "Right Turn Only" lane on Monday through Friday from 6:50 a.m. until "The Country Estates" opens the gate. Deputy Steel responded to C/Ortiz that he will investigate the situation and respond with enforcement. IV. CONSENT CALENDAR C/Ortiz made a motion, seconded by C/Virginkar to approve the Consent Calendar, Items A through C. There being no objections, the motion was so ordered. III. PUBLIC COMMENTS Roger Myer, 2634 Crooked Creek Drive, complained that there is a glut of street signs on Fountain Springs February 8, 1996 Page 5 T&T Commission concluded the traffic data study and is developing a mailing to the residents. scheduled for presentation collection portion of the survey questionnaire for The Traffic Study is to the Commission in April. DDPW/Liu responded to C/Ortiz that CalTrans has jurisdiction, with respect to on-site parking at the Park -N -Ride at the SR 57 and Diamond Bar Boulevard. CalTrans has proposed an expansion plan of 120 parking spaces for the site. The City enter into a joint cooperative agreement with the State of California. This item was presented to the City Council last year. Certain portions of the project, such as landscaping and on-site maintenance will have to be approved by the City of Diamond Bar prior to project advertisement and construction. At this time, CalTrans has not released a schedule for this proposed project. DDPW/Liu stated he will present an update of this project at the March Traffic and Transportation Commission meeting. DDPW/Liu responded to C/Virginkar that the Park -N -Ride issue was passed to the City Council by the Traffic and Transportation Commission approximately three years ago. V. OLD BUSINESS - None VI. NEW BUSINESS A. Walnut Valley and Pomona Unified School Districts' policy regarding student pick-up and drop-off locations at Diamond Bar schools. Clyde Evans, Director of Transportation, Walnut Unified School District, stated the School District's position is that this item is a City issue and they are responsible for the flow of traffic. He further stated the district would like a study of all schools conducted by City staff that includes input from the parents. Mr. Evans responded to C/Ortiz that school officers do not issue traffic citations and that they have no authority to do so. Ed Walsh, Administrative Director, Pomona Unified School District, introduced Gary Andreasen, Andreasen February 8, 1996 Page 7 T&T Commission white zones at the rear of the school was not necessary. However, since the school is now an open campus, she would like the City to reconsider this option. She concurred with C/Ortiz regarding the horrendous traffic flow situation at Lorbeer Junior High School. She suggested a white zone to replace the red zone in front of the school. C/Ortiz concurred with Ms. Nolan that a loading/unloading zone should be reinstituted in front of the school. Sgt. Rawlings responded to VC/Leonard that during the years he has held his present position with the Sheriff's Department, he has reviewed numerous traffic studies that indicate crosswalks do not aid in the safety of pedestrians. In fact, they jeopardize pedestrians because the crosswalk gives the pedestrian a false sense of security. C/Virginkar stated he favors joint effort and cooperation between all parties. DDPW/Liu responded to VC/Leonard that he will check on the Stop Sign Warrant Study conducted at the intersection of El Encino Drive and Prospect Valley Drive and report to the Commission the conditions that existed at the time of the study and the conditions that exist since the school has become an open campus. DDPW/Liu reiterated to the Commission that a study is underway to investigate the traffic flow at all schools in the Walnut Valley Unified School District and the Pomona Unified School District as it effects the City. All concerns will be addressed and a unified study will be conducted. Once the cooperative study is completed, the results will be brought before the Commission for consideration. Staff's recommendation for this item is that the City receive input/comments from the Walnut Valley and Pomona Unified School Districts and request that the school districts provide specific traffic circulation issues pertaining to student pick-up/drop- off locations at all school sites. He stated that two months is a reasonable time to expect feedback to the Commission. He further stated he hoped the City would be able to work with the Walnut Unified School District with the same cooperation that the City enjoys with February 8, 1996 Page 9 T&T Commission indicated that there was no school board action and no intervention by the City of Placentia and that the school had taken the action to help solve its own traffic problems. Although the Placentia School has a frontage similar to Lorbeer Junior High School, it is in a residential area and not on a major through road. IX. ITEMS FROM STAFF A. Appointment of an ex -officio youth member to the Traffic and Transportation Commission. bDPW/Liu stated Mayor Ansari requested this item be placed on the agenda for consideration. Staff recommends that the Traffic and Transportation Commission discuss this item and send its recommendation to the City Council. C/Ortiz stated he is opposed to an ex -officio youth appointment to the Traffic and Transportation Commission. He suggested that the City conduct an annual "Youth Day" and invite students to attend the Commission meetings. VC/Leonard stated she is opposed to an ex -officio youth appointment to the Traffic and Transportation Commission. She indicated she would prefer a "Career Day" approach and encourage a City official to participate. C/Virginkar stated he concurs with C/Ortiz and VC/Leonard. He suggested the students could be invited to participate in any Commission or City Council meeting as a member of the audience. Mr. Clute stated he would encourage participation by community members in any and all Commissions. He requested to know what agenda items are open to public comment. DDPW/Liu responded to Mr. Clute that the agenda includes public comment on non -agenda items. During the agendized items, the public can address any issues of concern. Public input is encouraged and appreciated. B. Citations issued for the month of January, 1996. February 8, 1996 Page 11 T&T Commission Drive. This is a temporary measure and will be observed by the County for the next two weeks. As a result, additional changes may be necessary. The ultimate goal is to increase the movements of all traffic and coordinate all signals along Grand Avenue through the City. XI. ADJOURNMENT VC/Leonard declared the meeting adjourned at 9:05 p.m. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: /s/ Joyce Leonard Joyce Leonard Vice Chair UTWUMDD nr M"D ATMV AB RYWAMB DID REGULAR MEETING OF THE PLANNING COMMISSION FEBRUARY 26, 1996 CALL TO ORDER: Chairman Flamenbaum called the meeting to order at 7:03 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Flamenbaum. ROLL CALL: Present: Commissioners: Chairman Flamenbaum, Vice Chairman Schad, Commissioners Fong and Meyer. Also Present: Community Development Director James DeStefano; Senior Planner Catherine Johnson; Assistant Planner Ann Lungu, and Recording Secretary Carol Dennis. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: Craig Clute, 21217 Fountain Springs Drive, stated the landscape plan for the L.A. Cellular calls for 75 foot to 100 foot high eucalyptus trees. He indicated his understanding that a different type of tree is being considered and he wanted to update the Planning Commission. He requested to know where the generator will be located. He further stated there is no landscaping shown on the ball field side and the location of the fuel storage is not indicated. He stated he feels the school district may wish to have the site be camouflaged. He further stated he will be discussing the matter with the school board, PTA and Brahma Club Boosters. He indicated he would like to see the Planning Commission become more involved in the process to insure compliance. Mr. Clute stated his concerns regarding his neighbors block wall. He further stated the cinder block wall was built four feet high and extends to the sidewalk with the double gates swinging outward toward the street and over the sidewalk. He indicated he was told by a City official that the owner of the block wall did not have to obtain a permit to build the wall and he does not understand why Diamond Bar does not require a permit for block walls. Chair Flamenbaum responded to Mr. Clute that the L.A. Cellular generator will be housed inside the building. Regarding block walls, the City does not have a Development Code. The City operates under the Los Angeles County Development Code which does not require permits for walls less than six feet in height unless they are retaining walls. Absent a General Plan, there can be no City Development Code. February 26, 1996 Page 2 Planning Commission CDD/DeStefano responded to Mr. Clute that the wall may not exceed 3 1/2 feet in height. If the wall is four feet high, once course will have to be eliminated. He indicated he will investigate the matter of the gates. According to the code, gates may not swing out into public access. He told Mr. Clute that he does not have to wait for a Planning Commission meeting to bring these items to the City's attention. He stated that, in the future, if Mr. Clute is not satisfied that his concerns have been addressed by the staff, other courses of action are available. He referred Mr. Clute to the City's 24 hour voice message service, the internet and the City's electronic bulletin board. AstP/ Lungu responded to C/Meyer that the L.A. Cellular's landscape plan no longer calls for planting of eucalyptus trees. L.A. Cellular is willing to add landscaping as necessary to camouflage the site and will coordinate this effort with the school district. The school district is concerned with the cost of ongoing maintenance for the landscaping. C/Meyer reiterated the original intent of the Planning Commission was to insure that L.A. Cellular provide adequate landscape coverage for the site and to assist in the ongoing cost of the maintenance. L.A. Cellular indicated to the Planning Commission they would provide a revenue stream to maintain the property and the landscaping. He stated the intent of the Planning Commission was to have the site fully screened. Chair/Flamenbaum requested staff investigate L.A. Cellular's landscape plan compliance at the ARCO station on Brea Canyon Road at Diamond Bar Boulevard. CONSENT CALENDAR: 1. Minutes of January 22, 1996. C/Meyer made a motion, seconded by VC/Schad to approve the minutes as presented. Without objection, the motion was so ordered with C/Fong abstaining. OLD BUSINESS - None NEW BUSINESS - None CONTINUE PUBLIC HEARING: 1. Variance No. 95-2. A request (pursuant to Code Section 22.56, Part 2) to construct a series of two retaining walls (crib walls) within the rear portion of the project site. February 26, 1996 Page 3 Planning Commission AstP/Lungu stated the applicant has requested Variance No. 95-2 be continued to March 25, 1996. Staff recommends that the Planning Commission continue the public hearing for Variance No. 95-2 to March 25, 1996. Chair/Flamenbaum declared the public hearing open. Seeing no one who wished to speak, Chair Flamenbaum declared the public hearing closed. C/Meyer made a motion, seconded by C/Fong to table Variance No. 95-2. The motion was approved with the following roll call: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: PLANNING COMMISSION ITEMS: Meyer, Fong, Chair Flamenbaum, VC/Schad None None None 1. Presentation of plaques to outgoing Commissioners. Chair/ Flamenbaum. presented a plague to Commissioner Meyer and thanked him for his service to the Planning Commission. CDD/DeStefano presented a plaque to Chairman Flamenbaum and thanked him for his service to the Planning Commission. He pointed out that Chair/Flamenbaum is the longest serving Planning Commissioner having served on the Commission from December, 1991 to February, 1996. CDD/DeStefano congratulated C/Meyer and Chair/ Flamenbaum and thanked them for their service to the Planning Commission and to the City. INFORMATION ITEMS: C/Fong requested status on the non-compliance sign at the corner of Cold Springs Lane and Diamond Bar Boulevard. CDD/DeStefano responded that SP/Searcy wrote a report on this item to the Planning Commission and will include a copy of the report in the next Planning Commission agenda. C/Meyer stated he has enjoyed serving on the Planning Commission and thanked staff for their assistance. He thanked the Commissioners for their input, debate and support. VC/Schad commended C/Meyer and Chair/ Flamenbaum, for their service and education. He indicated he appreciated their analytical enthusiasm for the projects and problems February 26, 1996 Page 4 Planning Commission confronting the City. He stated he will miss their presence on the Planning Commission. C/Fong voiced his appreciation for the services of C/Meyer and Chair/ Flamenbaum on the Planning Commission. He thanked them for their knowledge and insight into the issues and indicated he has learned a great deal from them in the past two years he has served on the Commission. He stated he will miss C/Meyer and Chair/Flamenbaum. Chair/ Flamenbaum thanked staff and the Commissioners for their support and cooperation. He stated he hopes that the Commission has been accessible to the community and that the Commission has succeeded in accomplishing the betterment of government and the community at large. ANNOUNCEMENTS - None ADJOURNMENT: There being no further business to conduct, Chairman Flamenbaum declared the meeting adjourned at 7:35 p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director Attest: /s/ Bruce Flamenbaum Bruce Flamenbaum Chairman I N T E R O F F I C E M E M O R A N D U M TO: Councilmember Werner and Councilmember Herrera FROM: Linda G. Magnuson] Accounting Manager SUBJECT: Voucher Register, April 2, 1996 DATE: March 26, 1996 Attached is the Voucher Register dated April 2, 1996. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated April 2, 1996 has been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION AMOUNT 001 General Fund $534,358.03 010 Library Services Fund 1,856.33 112 Prop A Fund -Transit 15,980.55 115 Integrated Waste Management Fund 2,835.08 118 Air Quality Management Fund 421.62 125 Community Development Block Grant Fund 8,718.72 138 LLAD #38 Fund 5,256.40 139 LLAD #39 Fund 6,268.80 141 LLAD #41 Fund 2,978.30 225 Grand Ave Fund 28,723.78 250 CIP Fund 54,530.34 TOTAL ALL FUNDS APPROVED BY: Linda G. Magn s Accounting Manager Terrence L. Be City Manager $661,927.95 Carol A. Herrera Councilmember +#+� City of Diamond Aar + RUN TIME: 18:0603/27/96 VOUCHER REGISTER DUE THRU.............04/02/96 PAGE 1 VENDOR NAME VENDOR ID. * * PREPAID * * ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ 18th I.A.O.C.C. IAOCC *001-4410-2325 1 60402A Accurate Landscape Accurate *001-4331-2210 2 60402A 09/3458 Accurate Landscape *001-4311-5300 *001-4313-5300 *001-4316-5300 #001-4319-530(1 *001-4322-5300 #001-4325-5300 #001-4328-5300 *001-4331-5300 Accurate Landscape *139-4539-2210 *001-4319-2210 *001-4322-2210 #001-4316-2210 *001-4331-2210 *001-4310-1200 #139-4539-5500 Accurate 2 60402A 01/3143 2 60402A 02/3143 2 60402A 03/3143 2 60402A 04/3143 2 UAM 05/3143 2 60402A 06/3143 2 60402A 07/3143 2 60402A 08/3143 Accurate 2 60402A 01/3589 2 60402A 03/3458 2 60402A 08/3458 2 60402A 01/3458 4 UAWA 09/3458 2 60402A 01/3451 2 60402A 01/3376 All City Management All City *001-4411-5531 2 60402A 01/3384 AmHealth Medical Group AmHealth #001-4090-2345 2 60402A 01/3915 American Red Cross AmRedCross *125-4215-1200 2 60402A 01/4092 *125-4215-4000 2 60402A 02/4092 03/27 04/02 03/27 04/02 41869 03/27 04/02 41999 03/27 04/02 41999 03/27 04/02 41999 03/27 04/02 41999 03/27 04/02 41999 03/27 04/02 41999 03/27 04/02 41999 03/27 04/02 41999 03/27 04/02 41745 03/27 04/02 41766 03/27 04/02 41767 03/27 04/02 41768 03/27 04/02 41769 03/27 04/02 41868 03/27 04/02 41960 03/27 04/02 000983 03/27 04/02 183040 03/27 04/02 03/27 04/02 3115 SheriffCrimeConf-D.Malls TOTAL DUE VENDOR --------1 StormDebrisClnup-Sycamore TOTAL DUE VENDOR -------- Maint-Paul Grow -3/96 Maint-Heritage-3/96 Maint-Maple Hill Maint-Peterson-3/96 Maint-Ran Reagan -March Maint-Starshine-3/96 Maint-Summitridge-3/96 Maint-Sycamore-3/96 TOTAL DUE VENDOR --------1 IrrSup-Dist#39 AddlMaint-Peterson Maint-Pageagan AddlMaint-MapleHill AddlMaint-SycamoreCyn RRSupplies-Parks Maint-Dist #39-3/96 TOTAL DUE VENDOR --------1 CrssgGrdSvcs2/18-3/2/96 TOTAL DUE VENDOR --------> POPhysical-Alderete TOTAL DUE VENDOR -------- Disaster Kits Disaster Trnq Svcs TOTAL DUE VENDOR -------- 210.00 210.00 100.00 100.00 1,100.00 750.00 900.00 1,200.00 1,000.00 500.00 1,500.00 1,600.00 8,550.00 62.53 84.11 27.53 26.04 3.22 402.00 6,090.00 6,695.43 2,637.18 2,637.18 134.00 134.00 1,375.00 150.00 1,525.00 * * * City of Diasond Bar * * * RUN TIME: 18:06 03/27/96 V 0 0 0 H E R R E G I S T E R PAGE 2 DUE THRU.............04/02/96 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AST DATE. CHECK ------------------------------------------------------------------------------------------------------------------------------------ Austin Faust Assoc Inc. AustinFaus *001-4553-5222 2 60402A 01/3792 Baldwin Park, City of BaldwinPar *001-4050-2325 1 60402A Best Lighting Products BestLtg *001-4316-2210 4 60402A 01/4107 *001-4313-2210 2 60402A 02/4107 Bill's Lock & Safe BillsLock *001-4319-2210 3 60402A 11/3273 *001-4322-2210 3 60402A 12/3273 Brea, City of BreaCity *001-4350-5300 2 60402A 01/3140 Business System Supply BusinessSy *112-4553-5529 1 60402A COMP USA CWUSA *001-4090-6235 2 60402A 01/4054 California Association of CAPIO *001-4090-2395 1 60402A California Contract CCCA *001-4210-2330 1 60402A 03/27 04/02 8637 CtryViewTrfcStudy 1,260.00 TOTAL DUE VENOM --------) 1,260.00 03/27 04/02 CSMFOMtg-3/28-Magnuson 20.00 03/25/96 0000030036 TOTAL PREPAID AMOUNT ----) 20.00 TOTAL DUE VENDOR --------) 0.00 03/27 04/02 E5701 LtgMaint-MpleHill 91.46 03/27 04/02 L5705 LtgMaint-Heritage Park 268.74 TOTAL DUE VENDOR --------) 360.20 03/27 04/02 86348 R&RLocks-PetersonPk 28.39 03/27 04/02 86348 R&RLocks-RonaldReaganPk 28.39 TOTAL DUE VENDOR --------) 56.78 03/27 04/02 55749 RecreationSvcs-Feb1996 36,717.75 TOTAL DUE VENDOR --------) 36,717.75 03/27 04/02 221775 DiamondRidelDCards 49.80 TOTAL DUE VENDOR --------) 49.80 03/27 04/02 21733137 HotMetalPro-Software 168.87 TOTAL DUE VENDOR --------) 168.87 03/27 04/02 EntrvFeeCAPIO96AwrdProg 50.00 03/18/96 0000030027 TOTAL PREPAID AMOUNT ----1 50.00 TOTAL DUE VENDOR --------) 0.00 03/27 04/02 P1ngCoomWkshp-Goldenberg 80.00 03/25/96 0000030035 TOTAL PREPAID AMOUNT ----) 80.00 TOTAL DUE VENDOR --------) 0.00 +*+ City of Di as and Bar +++ RUNTIME: 18:0603/'27/96 VOUCHER REGISTER DUE THRU.............04/02/96 PAGE 3 VENDOR NAME VENDOR ID. * + PREPAID + + ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------- ---------------------------------------------------------------------------------------------- California Contract CCCA *001-4310-2330 1 60402A 03/27 04/02 Co=Wkshp-Law,OConnr,Rose 240.00 03/26/96 0000030037 TOTAL PREPAID AMOUNT ----) 240.00 TOTAL DUE VENDOR --------) 0.00 Carrot Top Industries CarrotTop +001-4313-2210 4 60402A 01/3941 +001-4319-2210 5 60402A 02/3941 +001-4331-2210 6 60402A 03/3941 Chamber of Commerce WCovinaCha +001-4010-2325 1 60402A Charles Abbott & Asc Inc CharlesAbb 03/27 04/02 71051 03/27 04/02 71051 03/27 04/02 71051 Flags -Heritage Prk Flags -Peterson Prk Flags-SycCynPrk TOTAL DIE VENDOR - 03/27 04/02 Mtg-PoMerLunch-Herrera TOTAL PREPAID AMOUNT ----) TOTAL DUE VENDOR --------) +001-2300-1010 1 60402A 03/27 04/02 43 *001-2300-1010 2 60402A 03/27 04/02 43 *001-4510-4520 2 60402A 01/3739 03/27 04/02 43 *001-4510-5227 2 60402A 01/3866 03/27 04/02 43 *WI -4551-5223 2 60402A 01/3583 03/27 04/02 43 Charles Abbott & Asc Inc CharlesAbb *W1-4510-5502 2 60402A 01/3165 *001-4510-5506 2 604M 01/3171 +001-4510-5506 4 60402A 01/4096 Chevron USA Chevrat& *W1-4415-2310 1 60402A Cintas Cintas +001-4310-2130 4 60402A 01/3206 *001-4310-2130 6 60402A 01/3206 +001-4310-2130 2 60402A 01/3206 58.00 58.00 58.00 174.00 20.00 03/20/96 0000030032 20.00 0.00 PlanRev-FPL95-50 255.00 PrelieRev-FPL95-51 170.00 CtyEngSvc-Jan96 9,940.00 InspSvc-2249IndianCrk 712.31 P1nChk-24479Eastgate 56.25 TOTAL DUE VENDOR --------) 11,133.56 03/27 04/02 49-116 RdMaintSvcs-Feb96 15,257.6.3 03/27 04/02 49-116 Mark/SignSvc-Feb96 6,250.34 03/27 04/02 49-116 Mark/SignMtce-Feb96 982.11 TOTAL DUE VENDOR --------) 22,490.08 03/27 04/02 Fuel-ValPatrol 4.11 TOTAL DUE VENDOR --------) 4.11 03/27 04/02 640435217 UnifRent-PrkStaff-3/4/96 16.65 03/27 04/02 640437301 UnifRent-PrkStaff-3/11/96 16.65 03/27 04/02 640439411 UnifRent-PrkStaff-3/18/96 16.65 TOTAL DUE VENDOR --------) 49.95 * * * City of Diamond Bar * * * RUN TIME: 18:06 03/27/96 V 0 U C H E R R E G I S T E R PAGE 4 DUE THRU.............04/02/96 VENDOR NAME VENDOR ID. t * PREPAID * } ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ City Clerks Assoc of Ca. CCAC #001-4040-2330 2 60402A 01/4159 Clayton, Joyce Clayton) #001-4090-2325 1 60402A Coffee Smith CoffeeSmit 1001-4090-2325 2 60402A 01/3235 #001-4090-2130 2 60402A 02/3235 Community Disposal Co. ComDisposl *001-4510-5501 2 60402A 01/3503 Cammunity Industries Commindust #001-4558-5521 2 60402A 02/3145 Computer Applied Systems CAS *001-4050-4030 2 60402A 01/3250 03/27 04/02 03/27 04/02 03/27 04/02 11620 03/27 04/02 12422 03/27 04/02 03/27 04/02 03/27 04/02 960320 Converse Consultants ConverseCo #001-4551-5221 2 6M2A 0113906A 03/27 04/02 330538 Cape, David 1840 #441-3478 19 60402A 03/27 04/02 #001-3478 2 60402A 03/27 04/02 17125 Cope, David 1885 CCAC Conf-Burgess 225.00 TOTAL DUE VENDOR --------) 225.00 Mtoupplie5-CC 51.46 03/06/96 0000030020 TOTAL PREPAID AMOUNT ----) 51.46 TOTAL DUE VENDOR --------) 0.00 Meeting Supplies 38.00 Equip Rent -3/96 19.00 TOTAL DUE VENDOR --------) 57.00 StreetSweepingSvcs-2/96 7,127.25 TOTAL DUE VENDOR --------) 7,127.25 Feb96-LitterAbate 839.44 TOTAL DUE VENDOR --------) 839.44 CompMaint-Fin-4/96 832.00 TOTAL DUE VENDOR --------) 832.00 GeoInv-ktr5eep-Amb/Meadow 3,049.34 TOTAL DUE VENDOR --------) 3,049.34 Recreation Refund 30.00 Recreation Refund 15.00 TOTAL DUE VENDOR --------) 45.00 TOTAL DUE VENDOR --------) 0.00 }+ City of Diamond Bar*} RUN TIME: 18:06 03/27/96 V O U C H E R R E G I S T E R PAGE 5 DILE THRU .............04/02/96 VENDOR NAME VENDOR ID. * } PREPAID * } ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO- ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/ME INVOICE DESCRIPTION AMOUNT DATE CHECK Currier Plumbing CurrierPlu *001-4316-2210 6 60402A 01/4131 03/27 04/02 1792 Maint-MpleHillPrk 130.00 TOTAL DUE VENDOR --------> 130.00 D&J Engineering D&JEngine *250-4310-6415 06596 2 60402B 01/3940 03/27 04/02 Pantera Pk Svc -1/17-2/27 1,170.00 *001-4220-5201 2 60402B 01/3279 03/27 04/02 96DB-03 Bldg & Sfty Svc 2/21-3/18 19,015.09 TOTAL DUE VENDOR --------1 20,185.09 D'Antonio's Ristorante D'Atonios *001-4095-1200 1 604028 03/27 04/02 CCCA Conf Certificate 25.00 TOTAL DUE VENDOR --------> 25.00 DKE Associates DKS *001-4553-5222 6 604028 01/3078 03/27 04/02 18101R Warrant-Plmno/Blna&Pltna 1,375.00 *001-4553-5222 4 604028 01/3079 03/27 04/02 184288 Sgn1 Warrent-D8/gulsummit 1,525.00 *250-4510-6412 10596 2 60402B 01/3770 03/27 04/02 18550 Sgnl Design Svc-GS/Calbrn 3,600.00 TOTAL DUE VENDOR --------) 6,500.00 Daisy Wheel Daisywheel *001-4050-1200 2 60402B 01/4120 03/27 04/02 177238 Printer Ribbons -Finance 99.96 TOTAL DUE VENDOR --------f 99.96 Be La Cruz, Pat 1838 *001-3478 1 60402E 03/27 04/02 Recreation Refund 60.00 TOTAL DUE VENDOR --------) 60.00 Dept of Indstrl Relations DeptIndRel *001-4090-0083 1 60402E 03/27 04/02 TICF96-06302 Cal -OSHA Annl Assessment 800.00 TOTAL DUE VENDOR --------? 8w.00 Dept of Transportation DeptTrans *001-4510-5507 2 60402E 01/3632 03/27 04/02 137788 Signl/Light Maint 1/96 1,763.83 TOTAL DUE VENDOR --------> 1,763.83 D~ Lundin & Assoc. Deuan *250-4510-6411 10396 2 604028 01/3753 03/27 04/02 OB -006-3b DesignSvcs-DBarBlvd 5,352.00 TOTAL DUE VENDOR --------> 5,352.00 *** nd Bar *** RUN TIME: 13:06 03/2,7/96 City V O UCof Diamo H E R R E G I S T E R PAGE 6 DUE THRU.............04/02/96 PREPAID VENDOR NAME VENDOR ID. * * * * DESCRIPTION A CHECK ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIMOUNT �� ---------------------------------------------------------------------------------- Diamond Bar Friends of DBFLibrary *001-4010-2325 2 604028 03/27 04/02 LibFdrsr-Ansri,Huff,Hrmny 60.00 *001-4030-2325 1 604028 03/27 04/02 LibFdrsr-Belanger 20• 00 TOTAL DUE VENDOR --------) 80.00 Diamond Bar International DBIntDeli 03/27 04/02 Redevelopment Mtq 3/25 17.64 04/02/96 0000030034 *001-4096-2325 1 604028 TOTAL PREPAID AMOUNT ----) 17.64 MAL DUE VENDOR --------) 0.00 Diamond Bar Kiwanis Club DBKiwanis *001-4350-4300 2 60402B 01/4104 03/27 04/02 Sponsrshp-Baseball Clinic 300.00 TOTAL DUE VENDOR --------) 300.00 Diamond Bar/Walnut YMCA DBWalYMCA *125-4215-2355 2 60402E 01/3195 03/27 04/02 Childcare Program - 01/96 3,426.00 *125-4215-2355 4 60402E 01/3195 03/27 04/02 Childcare Program - 2/96 3,199.00 TOTAL DUE VENDOR --------) 6,625.00 Diana Cho & Associates DianaCho *125-4215-4000 4 60402B 01/3163 03/27 04/02 ProfSvc-Mplehill Pk Retro 416.00 TOTAL DUE VENDOR --------> 416.00 Diversified Paratransit DiversPara *112-4553-5529 3 604028 01/3677 03/27 04/02 Dial -a -Cab Prgrm 2/1-15 9,028.55 *112-4553-5529 5 60402B 01/3677 03/27 04/02 Dial -a -Cab Prgn 2/16-29 6,448.20 TOTAL DUE VENDOR --------) 15,474.75 Earth g EarthQ *010-4355-6250 1 60402B 03/27 04/02 CanputerSecwityDev-Libry 48.61 TOTAL DUE VENDOR --------) 48.61 EasiFile EasiFile *001-4510-1200 2 604028 01/4100 03/27 04/02 48548 Supplies-PublicNorks 97.28 TOTAL DUE VENDOR --------> 97.28 Engineering -Environmental EngEnvGeol *001-2300-1012 1 60402E 03/27 04/02 G602271A.238 Geotech Study - EN95-115 292.50 *OOI-2300-1012 2 604028 03/27 04/02 G602271A.235 Geotech Study - EN95-101 357.50 TOTAL DUE VENDOR --------) 650.00 +�* City of Diaeond Bar PAGE 7 RUN TIME:18:0603/2?/96 VOUCHER REGISTER DUE THRU.............04/02/96 + + PREPAID VENDOR NAME VENDOR ID. ADATE CHECK ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY /DIE INVOICE DESCRIPTIONMOUNT --------------------------------------------------------------- Enteneann-Rovin Co. +001-4010-1200 Enteneann 2 60402B 0114121 03/27 04/02 42341 Badges -City Council 149.39 TOTAL DUE VENDOR --------> 149.39 Envlcoe Corporation Envicoe 1 604028 03%27 04/02 5932 EnvironentlSvcs-FER91-002 3,766.08 +001-2300-1011 TOTAL DUE VENDOR --------) 3,766.08 Estrada, Careen +001-3478 1880 4 604028 03/27 04/02 Recreation Refund 90,00 TOTAL DUE VENDOR --------) 90.00 Ewing Irrigation Products Ewing +001-4310-1200 4 604028 01/3390 03/27 04/02 138840 Reclaimed Mater Covers 24.97 TOTAL DIE VENDOR --------) 24.97 F&A Federal Credit Union F&ACreditU 03/27 04/02 PP6 Credit Union peductn 2,877.75 04/02/96 0000030429 +001-2110-1012 1 60402B TOTAL PREPAID AMOUNT ----) 2,877.75 TOTAL DILE VENDOR --------) 0.00 Federal Reserve Bank FedReserve 1 604028 03/27 04/02 PPS -b Saving Bond P/R Deductn 104.00 +001-2110-1009 TOTAL DUE VENDOR -------- ) 100.00 First Interstate Bank FirstInter 03/27 04/02 CCCA Canf Sacrento-Ansari 58.73 04/02/46 0000030009 +001-4010-2330 1 604028 TOTAL PREPAID AMOUNT ----) 58.73 TOTAL DUE VENDOR --------1 0.00 Flaeenbaue, Bruce Flaeenbaum 1 60402D 03/27 04/02 Planning Coe Mtq - 2/26 60.00 #001-4210-4100 TOTAL DUE VENDOR --------) 60.00 Flowers Are Us +001-4095-1200 Flowers 3 604028 01/4125 03/27 04/02 38391 Flowers-B.Mirabella 51.96 TOTAL DUE VENDOR --------> 51.96 *** City of Diamond Bar *** PAGE8 RUN TIME: 18:06 03/27/95 V O UCH E R R E G I S T E R DUE THfi'U.............04/02/96 * * PREPAID * * ODOR NAME VENDOR ID. AMOUNT DATE CHECK ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUEINVOICE ---- ASCRIPTION----------------------------- -------------_------ ----------------------------------------------- --- - Fang, Franklin FongF *001-4210-4100 4 60402D Frame Works FraeeWorks *001-4080-1200 2 6M2B 01/4080 Franchise Tax Board FranchiseT *001-2110-1009 2 604026 Fritzal, Kellee *001-4030-7330 GTE California #001-4314-2125 GTE California *001-4313-2125 *001-4314-2125 GTE California *001-4331-2125 *001-4331-2125 GTE California *001-4319-2125 FritzalK 1 604026 GTE 1 60402C GTE 1 60402C 2 60402E GTE 1 60402C 4 60402E GTE 1 60402C 03/27 04/02 03/27 04/02 03/27 04/02 PP5,6 03/27 04/02 03/27 04/02 03/27 04/02 03/27 04/02 03/27 04/02 03/27 04/02 03127 04/02 GTE California GTE *001-4322-2125 1 60402C 03/27 04/02 Planning Com Mtg 2126 TOTAL DUE VENDOR --------) Framing-CSMFO Certificate TOTAL DUE VENDOR --------> WitholdingOrder-321408690 TOTAL DUE VMS -------- League CMgr Mtg Reimb TOTAL DUE VENDOR --------} PhoneSvcInstln-HeritagePk TOTAL DILE VENDOR --------> PhoneSvc-HeritagePk Phone Svcs - Heritage Pk TOTAL DUE VENDOR --------} PhoneSvc-Sycamore Cyn Pk Phone Svcs - Sycamore Cyn TOTAL DUE VENDOR --------} PhoneSvc-Peterson Park TOTAL DUE VENDOR --------> PhoneSvc-Reagan Park TOTAL DUE VENDOR -------- 60.00 60.00 56.29 56.29 50.00 50.00 96.09 96.09 143.18 143.18 54.26 54.26 108.52 56.29 53.46 109.75 40.64 40.64 41.28 41.28 *# +� C i t y o f D i ono n d B a r �** PAGE RUN TIME:18:0603/27;`6 VOUCHER kEGISTER DUE THRU.............04/02/96 + + PREPAID # VENDOR NAME VENDOR ID. ACCOUNT PROJ.TK-NO BATCH PO.LINE/NO'- ------------------------------------------- - - ENTkP/DUE---INVOICE----- PTION DESCRI------------------------------------------------------ AMOUNT DATE CHECK GTE California *001-4316-2125 GTE 1 60402C 03/27 04/02 phoneSvc-Maplehill Park 41.29 TOTAL DUE VENDOR --------> 41.29 GTE California *001-4090-2125 GTE 1 604020 03/27 04/02 PhoneSvc-City Offices 1,439.75 TOTAL DUE VENDOR --------> 1,439.75 GTE California *001-4040-2125 GTE 1 60402C 03/27 04/02 Phone Svc ModerC Clerk 26.20 TOTAL DUE VENDOR --------} 26.20 GTE California #001-4331-2125 GTE 3 60402E 03/27 04/02 Phone Svcs - Sycamore Cyn 48.14 TOTAL DUE VENDOR --------> 48.14 GTE California *001-4440-2125 GTE 1 60402E 03/27 04102 Phone Svcs - Eeer Prep 58.07 TOTAL DUE VENDOR --------1 58.07 GTE California *118-4098-2125 GTE 1 60402E 03/27 04/02 Phone Svcs - City an Line 259.02 TOTAL DUE VENDOR --------} 259.02 GTE California *118-4098-2110 GTE 1 60402E 03/27 04102 Phone Svcs - City on Line 26.35 TOTAL DUE VENDOR --------> 26.35 GTE California *001-4331-2125 GTE 2 60402E 03/27 04/02 Phone Svcs - Sycamore Cyn 73.91 TOTAL DUE VENDOR --------) 73.91 Geiger, Donna #001-4040-4000 GeigerD 2 60402E 01/32W 03/27 04/02 MntSecretary-CCcnl 2/20 100.00 140.00 *001-4350-4300 4 60402E 02/3238A 03/27 04/02 MntSecretary-CorSvs 2/22 TOTAL DUE VENDOR -------- ) 240.00 *++ C i t y o f D i am a n d B a r *** PAGE 10 RUNTIME 1$:0603/27/96 VOUCHER REGISTER DUE THRU.............04/02/96 PREPAID VENDOR NAME VENDOR ID. AST DATE CHECK ACCOUNT PROJ.TX-NO BATCH PO.LINE/ND• ENTRf/DUE INVOICE DESCRIPTION------------------------------------------------- ------------------------------------------------------- Gentry Brothers Inc. +225-4510-6411 06396 C,entryBros 2 60402C 01/C3166A 03/27 04/02 Grand Ave Rehab Retention Ave 28,723.73 10,599.38 *250-4510-6412 07496 4 60402C 02/C3166A 03/27 04/02 SgnlSyncRetentn-Grand SgnlSyncRetentio-GrandAv 6,688.40 *250-4510-6412 07496 6 604021 02/C3166A 03/27 04/02 8 60402E 0113737 4 60402E 01/4020 03/27 04/02 03/27 04/02 31703 31704 P1nChkSvcs-LadpePole 137.70 TOTAL DUE VENDOR --------) 46,011.56 Golden West Graphics *001-4050-2110 GoldenWest 2 60402E 01/3779 03/27 04/02 015840 PrtgSvcs-A/P Checks 507.33 TOTAL DUE VENDOR --------> 507.33 Goodwin, Kristine A. 1884 5 604021 03/27 04/02 Recreation Refund 32.00 *001-3478 *001-3478 TOTAL DUE VENDOR --------> 32.00 Graffiti Control Systems GrafitiCon *001-4558-5520 2 60442E 01/3103 03/27 04/02 D00296 Graffiti Removal 2/96 1,260.00 TOTAL DUE VENDOR --------) 1,260.00 Ha 11 & Foresan *001-4510-5227 Hall&Forem 4 60402E 01/3894 03/27 04/02 e Grading Insp-FalconsvView 148.75 48.75 *001-4551-5223 6 60402E 01/3893 03/27 04/02 RetMa11P1nCk-Falcons Vi Plan Check Svcs-Lodgepole 37.50 *001-4551-5223 8 60402E 0113737 4 60402E 01/4020 03/27 04/02 03/27 04/02 31703 31704 P1nChkSvcs-LadpePole 137.70 *001-4551-5223 *001-4510-5227 6 60402E 01/3760 03/27 04/02 31709 P1nCk Grading -Woodbridge 131.49 TOTAL DUE VENDOR --------) 479.37 Hall, Steve 1839 6 604020 03/27 04/02 Recreation Refund 55.00 *001-3478 TOTAL DUE VENDOR --------> 55.00 HighPoint Graphics HighPoint 6 60402C 01/3252 03/27 04/02 PrePressSvcs-prom Items 67.12 *001-4095-2111 *001-4095-2111 8 604020 01/3252 03/27 04/02 PrePressSvcs-EconDevAd prepressSvr-5pringNlewsltr 187.92 1,074.92 *001-4095-2111 10 60402C 01/3252 03/27 04/0216.24 03/27 04/02 52603 PrePressSvcs-BusinessCrds *041-4095-2111 14 604020 01/3252 !2 604020 01/3252 03/27 04/02 52629 PrePressSvcs-BusinessCrds 16.24 *001-4095-2111 *001-4095-2111 2 604021 0!/3252 03/27 04/42 52796 PrePressSvcs-EconDev Ad 42.22 28,15 *001-4095-2111 4 60402E 01/3252 03/27 04/02 52841 PrePressSvcs-An iv Pin TOTAL DUE VENDOR --------> 1,432.81 +# City of Diamond Bar* RUNTIME: 1"0:0603/27/96 VOUCHER REGISTER DUE THRu.............04/02196 RAGE 11 * * PREPAID * * VENDOR NAME PROJ.TX-NO-BATCH VENDOR ID. PO_LINE/NO ENTRY/DUE DESCRIPTION------------------------------------------------- AMOUNT DATE CHECK ACCOUNT ------- ------------------ - - ---- --- ----- Hae Depot *001-4310-6250 mot 2 60402E 01/3817 03/27 04/02 2110462 GasPressureMasher'Pks 554.24 TOTAL DUE VENDOR --------) 554.24 Huls, J. Michael *115-4515-5500 90196 HulsMike 4 6040x 02/3455 03/27 04/02 gt45/02-96 Prof Svcs -Used Mtr0i1 Grt 1,860.00 570.00 *115-4515-5500 2 60402C 01/3455 03/27 04102 sw06/02-96 Prof Svcs-5olidMaste TOTAL DUE VENDOR --------> 2,430.00 ICMA Retirement Trust -457 ICHA 03/27 04/42 PP5-6 P/R Deductions • *001-2110-1007 2 60402C 03/27 04/02 April Contract Contributn 400.00 *001-4030-0080 1�04/02 031203/27 7 Apr Benefit Contributions 1,211.26 *001-4030-0090 1 6040x 1 6044x 04/02 Apr Benefit Contributions 879.36 *OOI-4040-0090 03/27 04/02 Apr Benefit Contributions 343.07 *001-4050-0090 1 6040x b0402C 03/27 04/02 Apr Benefit Contributions 55.91 *001-4095-00901 1 60402C 03/27 04/02 Apr Benefit Contributions ?3.96 *041-4096-0090 1 60402C 03127 04/02 Apr Benefit Contributions 905.03 *001-4210-0090 1 6040x 03127 04/02 Apr Benefit Contributions 406.14 *001-4310-0090 604020 03/27 04/02 Apr Benefit Contributions 674.74 *001-4350-0090I 1 604020 03/27 04/02 Apr Benefit Contributions 480.16 *001-4510-0090 1 604020 03/27 04/02 Apr Benefit Contributions 396.13 *001-4553-0090 1 60402C 03/27 04/02 Apr Benefit Contributions 4.25 *115-4099-0090 1 604020 03/27 04102 Apr Benefit Contributions 136.25 *118-4099-0090 1 60402C 03/27 04/02 Apr Benefit Contributions 88.20 *125-4215-0090 *125-4215-0090 $0196 2 60402C 03/27 04/02 Apr Benefit Contributions Apr Benefit Contributions 41.05 28.30 *138-4538-0090 1 604420 x/27 04/02 03/27 04/02 Apr Benefit Contributions 28-30 *139-4539-0090 1 604420 03/27 04/02 Apr Benefit Contributions • 30 *141-4541-0090 1 60402C TOTAL DUE VENDOR --------> 6,751.24 ICMA Retirement -401 ICMA401 03/27 04102 PP5-6 Contributions 401a 1,730.76 *001-2110-1007 1 604020 TOTAL DUE VENDOR --------> 1,230.76 Istik, Jack IstikJ 4 60402D 43/27 04/02 TAT Comm Mtq - 3/14 44.00 *001-4553-4100 TOTAL DUE VENDOR --------> 40.00 Jack's Lock h Key *401-4090-2210 Jack'sLock 2 60402C 01/4148 03/27 04/02 Rekey Copy Rao 51.55 TOTAL DIE VENDOR --------> 51.55 *# City of D i a a o n d Bar *+� RUN TIME: 18:06 03/27/96 V O U C H E R R E G I S T E R DUE TFRU.............04/02/96 PAGE 12 L.A. County -Sheriff's Dep LACSheriff *001-4411-5401 1 604020 03/27 04/02 75175 Feb Sheriff Contract Svcs 304,946.94 TOTAL DUE VENDOR --------) 300,946.94 L.A. County -Sheriff's Dep LACSheriff *001-4414-5401 1 60402E 03/27 04/02 75035 TrfcCntrlCalvary0pl-1/96 5,796.29 TOTAL DUE VENDOR --------1 5,796.29 L.A.County-Dist. Attorney LACDistAtt 03/27 04/02 Feb Legal Svcs * * PREPAID * * VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ------------------------------------------------------------- ENTRY/DIIE INVOICE DESCRIPTION ----------------- AMOUNT DATE CHECK ----------------------------- Judicial Data Systems JudDataSys 1 60402C 03/27 04/02 Feb Parking Cite Admin 137.64 *001-4411-5405 *001-4411-5405 2 60402C 03/27 04/02 Feb Parking Review Admin 12.04 03/27 04/02 Phone Svcs -City Mgr TOTAL DUE VENDOR --------) 149.64 UR Electric Service Co Mlect *250-4510-6412 10496 8 60402E 01/3755 03/27 04/02 0330 08/Pthfndr SgnlConstructn 13,428.00 *001-4030-2125 3 60402C TOTAL DUE VENDOR --------) 13,428.00 L.A. County -Sheriff's Dep LACSheriff *001-4411-5401 1 604020 03/27 04/02 75175 Feb Sheriff Contract Svcs 304,946.94 TOTAL DUE VENDOR --------) 300,946.94 L.A. County -Sheriff's Dep LACSheriff *001-4414-5401 1 60402E 03/27 04/02 75035 TrfcCntrlCalvary0pl-1/96 5,796.29 TOTAL DUE VENDOR --------1 5,796.29 L.A.County-Dist. Attorney LACDistAtt 03/27 04/02 Feb Legal Svcs 34.42 *001-4020-4021 1 60402E TOTAL DUE VENDOR --------> 34.42 LA Cellular Telephone LACellular 03/27 04/02 Phone Svcs -City Mgr 53.78 *001-4030-2125 *001-4030-2125 1 60402C 2 604 QC 03/27 04/02 Phone Svcs -City Mgr 63.25 52.29 *001-4030-2125 3 60402C 03/27 04/02 Phone Svcs -City Mgr Cell Phone-GenGovt 37.29 *001-4090-2125 2 604020 03/27 04/02 03/27 04/02 Phone Svcs -Gen Govt 36.10 *001-4090-2125 *001-4090-2125 3 60402C 4 604020 03/27 04/02 Phone Svcs -Gen Govt 42.82 33.24 *001-4090-2125 5 60402C 03/27 04/02 phone Svcs -Gen Govt Cell Phone -Vol Patrol 27.59 *001-4415-2125 1 60402C 03/27 04/02 TOTAL DUE VENDOR -------- ) 346.73 LA Cellular Telephone *001-4415-6240 LACellular 2 60402C 01/4011 03/27 04102 9617184 Batteries for Cell Phone 67.12 TOTAL DUE VENDOR --------> 67.12 LA County Sheriffs Office LACGarnish *001-2110-1009 3 604020 03/27 04/02 CS#94C05164 Salary Witholdinq -PPS-6 226.02 TOTAL DUE VENDOR --------) 226.02 *** City c Diamond Bar *** RUN TIME: 13:0603/27/96 VOUCHER REGISTER DUE THRU.............04/02/96 PAGE 13 * * PREPAID * * VENDOR NAME VENDOR ID. AMOUNT DATE CHECK ACCOUNT PRDJ.TX-NO BATCH PO.LINE/N0. ENTRI/DUE---INVOICE----- DESCRIPTION------------------------------------------------- ------------------------------------------------------- Laguna Arts Festival LagunaArts *001-4350-5310 2 604020 01/4117 Landscape West LandscapeW *141-4541-5500 2 60402E 01/3141 *p01-4558-5508 2 60402E 01/3147 Lane, Jill 1875 *001-3478 7 60402C Latin Chamber of Commerce LatinChamb *041-4010-2325 3 60402C Legacy Travel & Tours LegacyTrav *001-4350-5310 4 60402E 01/3782 *112-4360-5310 2 60402E 02/3782 03/27 04/02 Excursion -Laguna Art Fest TOTAL PREPAID AMM ---- TOTAL DUE VENDOR -------- 0-3/257 04/02 17378 03/27 04/02 17379 03/27 04/02 LandscapeMaint-LLD41 2/96 Weed Abatement - 2/96 TOTAL DUE VENDOR -------- Recreation Refund TOTAL DUE VENDOR -------- 03/27 04/02 Insllatn-3/22, Ansari TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- 03/27 04/02 A0040 03/27 04/02 A0041 Excursion-WhaleWatchng3/2 Trnsp-WhaleExcur-3/2 TOTAL DUE VENDOR -------- Leighton and Associates *041-4510-4520 Leighton 4 60402E 01/3449 03/27 04/02 92128 GeoTechRva-MrningsunSlide *001-2300-1012 5 b0402E 03127 04/02 92370 Prof Svcs - EN95-078 Prof Svcs - EN95-107 *001-2300-1012 3 60402E 03/27 04/02 03127 04/02 92371 9371 Prof Svcs - BM -107 *001-2300-1012 4 60402E TOTAL DUE VENDOR -------- Leonard, Joyce Leonard) 3 60402D 03/27 04/92 T&T Camra Mtq - 3/14 *001-4553-4100 *001-4553-4100 7 60402D 03/27 04/02 T&T Ca Mtq 2/8 TOTAL DUE VENDOR -------- Lewis Engraving Inc. *001-4210-1200 LewisEngra 4 60402E 01/4047 03/27 04/OZ 20636 K P1 aqu - •�Yar e D *001-4210-1200 6 60402E 01/4015 03/27 04/02 20636 20780 baw PC ravePlaqLibrary PI&c Engrave Library Placque *001-4095-2352 4 60402F 01/33MA 03/27 04/02 03/27 04102 20787 Name Plates- T&T Cam *001-4553-2110 *001-4095-2352 1 60402E 6 60402E 01/3383A 03/27 04/02 20790 TileEngrvSvcs-MissDB *001-4095-2352 2 604020 01/3383A 03/27 04/02 267091747,28 TileEngr-Commissians,Stvn TOTAL DUE VENDOR -------- 885.00 04/02/96 0000030030 885.00 0.00 2,950.00 4,645.84 7,595.84 33.00 33.00 50.00 04/02/96 0000030031 50.00 0.00 658.00 456.00 1,114.00 194.00 238.95 374.70 807.30 1,614.95 40.00 40.00 80.00 61.70 61.71 64.95 19.37 17.32 147.22 372.27 City of D amend Bar +�* PAGE 14 RUN TIME: 18:06 03/2719b V O UCH E R R E GIS T E R DUE THRU.............04/02/96 * PREPAID VENDOR NAME VENDOR ID. AMOUNT DATE CHECK AC( M PRDJ.TX-NO BATCH PO.LINE/ND. ENTRY/DUEINVOICE DE5CRIPTION------------------------------------------------- --------------------------------------------- --- ----- Liao, Andy K. 1876 8 604020 03/27 04102 Recreation Refund 66.00 *001-3478 TOTAL DUE VENDOR --------> 66.00 Los Angeles Cowty *001-4090-2130 LACIntSvc 4 604020 01/33 03/27 04/02 640 Rent/Lease-Pagers 2/96 131.84 TOTAL DUE VENDOR --------> 131.84 Los Angeles County ISD *001-4090-2340 LACISD 2 60402C 01/4004 03/27 04/02 960201 CapterTrnq-Magnuson 100.00 TOTAL DUE VENDOR --------> 100.00 Maintez *001-4314-2210 Maintes 4 60402E 01/3878 03/27 04/02 198554 Maint Supplies Car Ctr 4.87 *001-4314-2210 2 60402E 01/3878 03/27 04/02 200025 Maint Supplies Cor Ctr TOTAL DUE VENDOR --------} 30.04 Marathon Copier Service MarathonCo 2 60402F 02/3287 03/27 04/02 726413 Copy.Charges - February 373.39 *OOt-4090-2100 *001_4090-2200 2 60402E 01/3287 03/27 04102 726413 Xeres Monthly Maint-March 250• 00 TOTAL DUE VENDOR --------> 623.39 Mariposa Horticultural *138-4538-5500 Mariposa 2 60402F 01/3142 03/27 04/02 9005 Maint-Dist38 2196 3,200,00 TOTAL DUE VENO --------> 3,200.00 Meyer, David *001-4210-4100 "D 2 60402D 03/27 04/02 Planning Coo Mt 2/26 9 9 60.00 TOTAL RE VENDOR --------> 60.00 Microage *010-4355-6230 Microage 4 604020 43/27 04102 1658b Computer Cable - Library 37.89 15.16 *010-4355-6230 3 604020 03/27 04/02 16606 Computer Cable - Library TOTAL DUE VENDOR --------} 53.05 Microage *010-4355-6230 Microage 2 60402C 01/4022 03/27 04/02 90793 Modes -CD-ROM w/Caddy-Libr 1'2.29 *010-4355-6235 2 60402C 02/4022 03/27 04/02 90793 9Modem/Norton-Mndws-Libry TOTAL DUE VENDOR --------> 1,754.67 } City of Diamond Bar ** RUN TIME: 18:06 03/27/96 V 0 U C H E R R E G I S T E R DUE THRU.............04102196 PAGE 15 * * PREPAID * * VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ----------------------------------------------------------------- ENTRY /DLE INVOICE DESCRIPTION AMOUNT DATE CHECK Mobil *001-4210-2310 Mobil 2 60402E 0113419 03/27 04/02 Fuel -Planning .59 21100.61 *001-4310-2310 2 60402F 02/3821 03/27 04/02 Fuel-Prk & Maint 133.42 *001-4415-2310 3 60402E 01/4067 03/27 04/02 Fuel-VltrPtrl TOTAL ME VENDOR --------} 399.62 Mt. Baldy United May UnitedMay 1 604020 03/27 04/02 Payroll Deductions-PP5&b 68.00 *001-2110-1013 TOTAL DUE VENDOR --------> 68.00 Nice, Stephen *001-4553-4100 NiceS 2 60402D 03/27 04/02 T&T Cable Mtg 3/14 40.40 TOTAL RE VENOM --------} 40.00 OCB Reprographics *250-4310-6415 06596 OCBReprogr 4 60402E 0113511A 03/27 04/02 279453 PanteraPkDvlepent-Courier 8.50 *250-4310-6415 06596 6 60402F 01/3511A 03/27 04/02 279957 PanteraPk-Blueline 47 121.74 *250-4310-6415 06596 8 60402E 01/3511A 03/27 04/02 280644 PanteraPk-Blueline .61 *250-4310-6415 06596 10 60402F 01/3511A 03/27 04/02 280925 PanteraPark-Blueline 25.08 *250-4310-6415 06596 12 60402F 01/3511A 03/27 04/02 280927 PanteraPark-Blackline *250-4310-6415 06596 14 60402F 01/3511A 03127 04/02 280932 PanteraPark-Vellum TOTAL DIE VENDOR --------} 369.11 Office Depot *001-4090-1200 OfficeDepo 3 604020 50/3367A 03/27 04/02 01601013 Supplies - Oen Govt 334.69 16.52 *001-4040-1200 2 604020 58/3367A 03/27 04/02 16379885 Supplies -City Clerk 153.16 *001-4050-1200 3 60402C 57/3367A 03/27 04/02 16380779 Supplies -Finance 218.70 *001-4090-1200 5 60402C 52/3367A 03/27 04/02 16380879 Supplies -Gen Govt 17.41 *001-4040-1200 1 60402C 56/3367A 03/27 04/02 16492228 16501070 Supplies -City Clerk Supplies -Community Svcs 175.19 *001-4350-1200 1 60402C 5413367A 2 60402C 55/3367A 03/27 04/02 03/27 04/02 16538286 Svcs Supplies -Gen 5.29 *001-4350-1200 *001-4090-1200 6 604020 53/3367A 03/27 04/02 16545478 God Supplies -Gen Govt Cr Mew S744'39 - *001 -4090-1200 4 60402C 51/3367A 03/27 04/02 16608550 Supplies -Gen Govt Cr Meso TOTAL DUE VENDOR -------- ) 791.22 Office Depot *001-4030-1200 OfficeDepo 1 60402C 59/3367A 03/27 04/02 16186048 Supplies -City Manager 56.69 186.48 *001-4030-1300 1 60402C 60/3367A 03/27 04/02 16626820 Supplies -City Manager Supplies -City Clerk 133.82 *001-4040-1200 3 60402C 66/3367A 9 60402064/3367A 03/27 04102 03/27 04/02 16626830 16626914 Supplies -Gen Govt 39.68 *001-4090-1200 *001-4210-1200 2 604020 6813367A 03/27 04/02 16627002 Supplies -Cor Development 223.69 87.1212.14 *001-4310-1200 5 604020 61/3367A 03/27 04/02 16627030 Supplies -Community Svcs *001-4090-1200 7 604020 62/3367A 03/27 04/02 16743007 Supplies -Gen Govt Supplies -Public Works 18.19 *001-4510-1200 *001-4090-1200 3 60402C 65/3367A 8 60402C 63/3367A 03/27 04/02 03/27 04/02 16743008 16816001 Supplies -Gen Govt 27.43 *001-4210-1200 1 60402C 67/3367A 03/27 04/02 16816023 Supplies -Car Development 171.61 #*# City of Diawond Bar **� PAGE 16 RUN TIME: 18:0603/27/96 VOUCHER REGISTER DUE TFRU.............04/02/96 * t PREPAID * } VENDOR NAME VENDOR ID. AMOUNT DATE [NECK ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION --------------------------------------- -------------------------------------------------------------- Office Depot OfficeDepo (CONTINUED) TOTAL DUE VENDOR --------> 1,017.45 Ortiz, Ta *001-4553-4100 OrtizTas 8 6O402D 03/27 04/02 TAT Cas Mtq 2/08 40.00 TOTAL DUE VENDOR -------- ) 40.00 PC Magazine *001-4090-2320 PCMagazine 1 6O4O2D 03/27 04/02 Annual Subscription 39.97 TOTAL DUE VENDOR --------) 39.97 Pacific Research *001-4090-4000 PacfcRsrch 2 604021) 01/3928 03/27 04/02 CATV Subscrbr Survey/Anal 5,000.00 TOTAL DUE VENDOR --------> 5,000.00 Payne, Donna *001-3478 1879 9 604021) 03/27 04/02 Recreation Refund 12.00 TOTAL DUE VENDOR -------- ) 12.00 Payroll Transfer PayrollTr 03/2 7 04/02 Payroll Transfer - PP6 000 50,100.00 04/02/96 0000006 *001-1020 1 604021) TOTAL PREPAID AMOUNT ----) 50,100.00 TOTAL DUE VENDOR --------) 0.00 Photo Plus by Kim *001-4095-2112 PhotoPluS 2 6O402D 01/3251 03/27 04/02 3/12/96 Photo Svcs-GrdAv NaterBrk 12.2245 *001-4095-2112 4 6O402D 01/3251 03/27 04/02 3/12/96 Photo Svcs-CCnci Mtg 3/5 TOTAL DUE VENDOR --------> 25.49 Posiona Judicial District Po&WDist I 60402 03/27 04/02 Parking Cites - February 290-00 *001-3.3 TOTAL DUE VENDOR --------> 290.00 Postage By Phone PostByPfion 1 6O402D 03/27 04/02 PostageMeterReplenishner►t 1,500.00 *001-4090-2120 TOTAL DUE VENDOR --------> 1,500.00 ** City of Diamond Bar *+►* RUN TIME: 18:06 03/27/96 V O U C H E R R E G I S T E R DUE THRU.............o4/02/96 PAGE 17 * * PREPAID t t VENDOR NAME VENDOR ID. AMOUNT DATE CHECK ACCOUNT PROJ.TX-N0 BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION ---------------------------------------------------------------------- Pryor Resources Inc PryorRes 99.00 *001-4030-2330 2 604020 03/27 04/02 Seminar 5/7 -Whitehouse TOTAL DUE VENDOR --------> 99.00 Public Empl Retirement PERS 4001-2110-1008 1 60402D 4001-2110-1008 4 60402D RJM Design RJMDesign *250-4310-6415 06596 16 60402F 01/C1628 Red Lion Resort RedLionRes *001-4040-2330 4 60402D 01/4160 Remedy The Intelligent Remedy *001-4553-4000 2 60402E 41/4043 *001-4553-4000 3 60402F Repro Graphics *001-4090-1200 *001-4090-2110 *001-4090-2110 *001-4090-2110 ReproGraph it 60402D 01/4081 4 60402D 01/4102 2 604020 0114018 8 60402F 01/4102 Robert Driver Ins Co. RobDrive *001-2300-1004 1 604028 03/27 04/02 Retirement Contr - PP6 03/27 04102 Retirement Contr - PP6 TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- 03/27 04/02 11550 DesignSvcs-Pantera 12/96 TOTAL DUE VENDOR -------- 03J27 04/02 CC1rkConf 4/24-26,Bur9ess TOTAL DUE VENDOR -------- 03/27 04/02 28323 Sec Svcs -PW 2/21-23 03/27 04/02 31632 Sec Svcs -PW 2/26 TOTAL ME VENDOR -------- 03/27 04/02 Annmmements-LibryComptr 03/27 04/02 Blk/Mhte-Letterhead 03/27 04/02 7645 BusCards-Ansri,Ushr,Butzl 03/27 04/02 7667 Blk/Whte-Letterhead TOTAL DUE VENDOR --------) 03/27 04/02 Jan-Mar96 Special Evts Ins Jan -Mar TOTAL DUE VENDOR --------> RonKranzer6Assoc C.E. Inc RKA 4001-4510-5227 8 60402E 01/3967 03/27 04/02 4210 *001-4510-5227 10 60402E 01/3948 03/27 04/02 4210 *001-4510-5227 12 60402E 01/3242 03/27 04/02 4210 4001-4510-5227 14 60402F 01/4094 03/27 04/02 4210 4001-4551-5227 2 60402F 01/C2202 03/27 04/02 4210 Inspectn Fees-EIM-754 Inspectn Svcs -EP 94-880 Curb/DrainInspChockaw Insp Svcs-ShadowCyn Insp Svcs-CoyoteSpgs 3,439.87 3,098.32 0.00 6,538.19 11,831.95 11,831.95 261.80 261.80 336.16 122.24 458.40 92.57 60.34 54.20 81.14 288.25 221.48 221.48 112.50 112.50 112.50 112.50 56.25 TOTAL DUE VENDOR --------) 506.25 �** City of Diamond gar *�� ppm 18 RUNTIME:180603/27/96 VOUCHER REGISTER DUE THRU.............04/02/96 * t PREPAID VENDOR NAME VENDOR ID. AMOUNT DATE CHECK ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION -------------------------------------------------------------- Roto Rooter *001-4316-2210 Ryan, Caroline *001-3478 RotoRooter 8 60402F 01/4079 1886 10 60402D S & W Pipe Supply Inc S&W *061-4319-2210 7 60402E 01/3744 Salgado, Tanya 1843 *001-3478 11 60402D San Gabriel Valley SGVEA +001-4551-2325 1 60402D San Gabriel Vlly Commerce SGVCowwerc *001-4096-4000 2 60402E 01/4123 Schad, Don *001-4210-4100 Schwartz, Harry *001-3472 SchadD 3 60402D 1882 1 60402D 03/27 04/02 80089 03/27 04/02 03/27 04/02 17900 031/27 04/02 03/27 04!02 03/27 04/02 03/27 04/02 03/27 04102 Shen, Bernadette 1881 *001-3478 12 60402D 03/27 04/02 C1eanMainLine-Mp1eH1Pk TOTAL DUE VENDOR -------- Recreation Refund TOTAL DUE VENDOR --------> Maint-Restroom PetersonPk TOTAL DUE VENDOR -------- Recreation Refund TOTAL DUE VENDOR -------- Gent Mtg 3120 -Liu TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR --------) Study-FrgnTradeZone TOTAL DUE VENDOR -------- Planning Caw Mtg 2126 TOTAL DUE VENDOR -------- Recreation Refund TOTAL DUE VENDOR -------- Recreation Refund TOTAL DUE VENDOR -------- 75.00 75.00 15.00 15.00 635.61 635.61 49.00 49.00 15.00 04/02/96 0004030028 15.00 0.00 798.00 798.00 60.00 60.00 22.00 22.00 49.00 49.00 * City of Diamond bar *** RUNTIME: 180603/27/96 VOUCHER REGISTER DUE THRU.............04/02/96 PAGE 19 * * PREPAID * * VENDOR NAK VENDOR ID. ACCOUNT PRDJ.TX-ND BATCH PO.LINE/NO. ---------------------------------------------------------------- ENTRY /DlE INVOICE DESCRIPTION E CHECK AMOUNT DAT ------- Sheriff's Relief Assoc SheriffEep 1 60402E 03127 04/02 Council Nave Badges 19.36 *001-4010-2110 TOTAL DUE VENDOR --------> 19.36 Siecke, Warren C. *250-4510-6412 09896 SieckeM 18 60402E 01/4003 03/27 04(42 3601-12 LftTrnSignl-DB/MttLrl 34.2255 +250-4510-6412 07496 10 60402E 01/C3043 03/27 04/02 3608-8 CIP-GrndAveRehah LftTrnSignl-G1dSp/DB 30.33 *250-4510-6412 09096 *250-4510-6412 09796 20 60402F 02/4003 22 60402F 03/4003 03/27 04/02 3609-12 03/27 04/02 3609-12 LftTrnSignlBrCy/G15p 30.34 *250-4510-6412 10496 12 60402F 01/C2579 03/27 04/02 3610-12 LeftTurnSignlPthfndr 302.0000 *250-4510-6412 10696 14 60402E 01/3769 03/27 04/02 3611-9 TrfcSlgnl-Goldrush2,� *250-4510-6412 10796 16 60402E 02/3769 03127 04/02 3611-9 TrfcSignl-Palomino TOTAL DUE VENDOR --------) 1,491.50 Sir Speedy *001-4090-2110 SirSpeedy 6 60402D 01/3888 03/27 04/02 19479 f10 Envelopes 193.15 TOTAL DIE VENDOR -------- ) 193.15 Smart & Final *125-4215-1200 Smart&Fin1 4 60402F 01/3443 03/27 04/02 3239670 lies -Senior Bingo Supp 9 23.47 TOTAL DUE VENDOR --------> 23.47 Standard Insurance of Ore Standardln 1 60402E 03/27 04/02 April Life Ins Prem 435.00 *001-2110-1005 *001-2110-1005 2 60402E 03/27 04/02 April Supl Life Ins Prem 25.40 TOTAL DUE VENDOR --------> 460.40 Staples *001-4030-1200 Staples 2 60402D 03/27 04/02 Supplies -City Mgr 16.23 TOTAL DUE VENDOR --------) 16.23 Tamaya, Steven *001-4553-4100 TamayaS 1 60402D 03/27 04/02 T&T Comm Mtg 3/14 40.00 TOTAL DUE VENDOR --------> 40.00 The Gas Company *001-4314-2126 SoCaGas 1 60402D 03/27 04/02 Gas Services -Heritage Pk 153.22 TOTAL DUE VENDOR --------) 153.22 #* City of Diamond Bar *** RLNN TIME: 18:06 03/27/96 V O U C H E R R E G I S T E R PAGE 20 DUE THtU.............04/02/96 VENDOR NAME VENDOR ID. + PREPAID + ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DLE INVOICE DESCRIPTION AMOUNT DATE CHECK Tim's Mobil TiWiobi1 *001-4415-2200 2 60402F 01/4066 03/27 04102 Maint-VtrPtrlVehcle 13.19 TOTAL DUE VENDOR --------) 13.19 UC Regents UCLAExten }001-4551-2340 1 60402D 03/27 04/02 Seminar-SubDi vMapkt -Liu 235.00 04/02/96 0000030026 TOTAL PREPAID AMOUNT ----) 235.00 TOTAL DUE VENDOR --------) 0.00 UC Regents UCRegentsi #001-4551-2340 2 604020 03/27 04/02 Seminar-ProjectMgt-Manela 100.00 TOTAL DUE VENDOR --------) 100.00 Virgil's Mobil Service Virgils *001-4090-2310 2 60402E 01/3439 03/27 04/02 Fuel -Gen Govt 97.61 *001-4310-2310 4 60402F 02/3439 03/27 04/02 Fuel-Prk & Rec 11.00 TOTAL DUE VENDOR --------) 108.61 Virgil's Mobil Service Virgils }001-2300-1013 1 60402D 03/27 04/02 Deposit Refund -TSR 96-1 100.00 TOTAL DUE VENDOR --------) 100.00 Virginkar, Arun Virginkar *001-4553-4100 5 60402D 03/27 04/02 T&T Comm Mtq - 3/14 40.00 *001-4553-4100 6 60402D 03/27 04/02 T&T Carom Mtg - 2/08 40.00 TOTAL DUE VENDOR --------! 80.00 Walnut Vly Nater Dist WVWaterDis *001-4311-2126 1 60402D 03/27 04/02 Water Useage-Paul Grow Pk 249.85 *001-4316-2126 1 60402D 03/27 04/02 Nater Useage-Maplehill Pk 360.18 *139-4539-2126 1 60402D 03/27 04/02 Nater Useage-LLAD #39 87.97 TOTAL DUE VENDOR --------! 698.00 Walnut Vly Water Dist WVWaterDis *001-4440-2126 1 60402D 03/27 04/02 Elec-EmerPrep-Eastgate 39.19 TOTAL DUE VENDOR --------! 39.19 Walnut Vly Water Dist WVWaterDis *001-4313-2126 1 604020 03/27 04/02 Water Useage-Heritage Pk 242.22 *138-4538-2126 1 60402D 03/27 04/02 Water Useage-LLAD 38 2,028.10 TOTAL DUE VENDOR --------> 2,270.32 * * * City of D i a m c n d Bar * * * RUN TIME: 18:06 03/27/96 V O U C H E R R E G I S T E R PAGE 21 DUE THRU.............04/02/96 VENDOR NAME VENDOR ID. • + PREPAID # ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK. ------------------------------------------------------------------------------------------------------------------------------------ Walnut Vly Water Dist WVWaterDis *001-4090-6305 1 60402D Waters, Sid 1883 *001-3478 13 60402D *001-3478 17 60402D West Coast Arborist Inc. WCArbor *001-4558-5509 2 60402D 01/3146 West End Uniforms WestEndUni *001-4415-1200 2 60402D 01/3472 Zandueta, Rodelia 1878 *001-3478 15 604020 03/27 04/02 Land Purchase/Lease Opt 1.00 TOTAL DUE VENDOR --------) 1.00 03/27 04/02 Recreation Refund 15.00 03/27 04/02 Recreation Refund 33.00 TOTAL DUE VENDOR --------) 48.00 03/27 04/02 10782 Tree Maint-2/22 780.00 TOTAL DUE VENDOR --------) 780.00 03/27 04/02 40745 Uniforms -Vol Patrol 154.73 TOTAL DUE VENDOR --------) 154.73 03/27 04/02 Recreation Refund 15.00 TOTAL DUE VENDOR --------) 15.00 TOTAL PREPAID -----------) 54,700.58 TOTAL DUE ---------------) 607,227.37 TOTAL REPORT ------------) 661,927.95 * * * City of Diamond Bar *** RUN TIME: 18:06 03/27/96 V 0 U C H E R R E G I S T E R PAGE 1 FUND SUMMARY REPORT DUE THRU.............04/02/96 DISBURSE G/L GJE WILL POST GJE HAS POSTED FUTURE TRANSACTIONS FIND ------------------------------------------------------------------------------------------------------------------------------------ TOTAL DIRECT PAY REVENUE EXPENSE REVENUE EXPENSE REVENUE EXPENSE 001 General Fund 534,358.03 68,454.63 881.00 465,022.40 139 LLAD #39 Fund 6,268.80 6,268.80 125 CDBG Fund 8,718.72 8,718.72 112 Prop A -Transit F 15,980.55 15,980.55 250 C.I.P. Fund 54,530.34 54,530.34 010 Library Service 1,856.33 1,856.33 118 Air Quality Iop 421.62 421.62 225 Grand Av Const F 28,723.78 28,723.78 115 Int Waste Mpt F 2,835.08 2,835.08 138 LLAD #38 Fund 5,256.40 5,256.40 141 LLAD #41 Fund 2,978.30 2,978.30 TOTAL ------------ ------------ ------------------------------------------------ ------------------------ ALL FUSS 661,927.95 68,454.63 881.00 592,592.32 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: April 2, 1996 REPORT DATE: March 26, 1996 FROM: Linda G. Magnuson, Accounting Manager TITLE: Treasurer's Report - February 29, 1996 SUMMARY: Submitted for Council's review and approval is the Treasurer's Statement for the month of February 1996. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinances(s) Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Spec. (on file in City Clerk's Office) Other 1. Has the resolution, ordinance or agreement been reviewed _ Yes_ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REV WED BY: T rrence L. Belange Frank shLer T-Ifi d G. Mag son City Manager Assistant City Manager Accounting Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 2, 1996 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Treasurer's Statement - February 29, 1996 ISSUE STATEMENT: Per City policy, the Finance department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the February, 1996 Treasurer's Statement. FINANCIAL SUM14ARY: No fiscal impact. BACKGROUND: Submitted for Council's review and approval is the Treasurer's Statement for the month of February, 1996. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT February 29, 1996 GENERAL FUND $8,908,352.50 $844,645.19 $880,914.77 $298,274.75 $9,170,357.67 LIBRARY SERVICES FUND 161,414.15 7,363.90 154,050.25 TRAFFIC SAFETY FUND 72,373.90 11,537.01 (72,373.90) 11,537.01 GAS TAX FUND 2,918,022.18 113,582.44 1,698.28 (475,472.52) 2,554,433.82 TRANSIT TX (PROP A) FD 1,344,635.92 81,738.50 56,522.35 1,369,852.07 TRANSIT TX (PROP C) FD 1,379,196.95 33,949.00 (17,585.23) 1,395,560.72 INTEGRATED WASTE MGT FD 80,015.73 3,172.00 5,754.60 77,433.13 AIR QUALITY IMPRVMNT FD 103,436.72 1,576.31 101,860.41 PARK FEES FUND 377,167.04 (65,261.22) 311,905.82 S PARKS GRANT (PRP A) FD (59,767.03) 34,833.00 (11,863.84) (36,797.87) COM DEV BLOCK GRANT FD (184,240.16) 186,686.00 14;922.96 (89,792.45) (102,269.57) LANDSCAPE DIST #38 FD 89,760.29 8,513.01 17,665.48 80,607.82 LANDSCAPE DIST #39 FD 22,333.53 3,996.58 14,429.48 11,900.63 LANDSCAPE DIST #41 FD 194,733.05 5,118.23 9,478.89 190,372.39 GRAND AV CONST FUND 27,588.40 2,500.00 122,335.27 147,423.67 TRAFFIC MITIGATION FUND (612.50) 612.50 0.00 CAP IMPROVEMENT PRJ FD 128,614.30 246,759.30 311,739.14 193,594.14 SB 821 FUND 146,301.18 146,301.18 SELF INSURANCE FUND 492,209.19 4,678.00 487,531.19 TOTALS $16 201 535 34 $1,328,383.46 $1,264,264.32 (10.00) $16,265,654.48 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $512,932.77 PAYROLL ACCOUNT 949.19 CHANGE FUND 175.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $514,556.96 TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 LOCAL AGENCY INVESTMENT FD 15,751,097.52 TOTAL INVESTMENTS 15,751,097.52 `0111L\NEq-T-71 I $16,265,654.48 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. L.A.I.F - Effective Yield for February, 1995 5.643% There are sufficient funds available to meet the next month's financial obligations of the City. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: April 6, 1996 REPORT DATE: February 6, 1996 FROM: Joann M. Gitme ,Senior Accountant TITLE: Proposition A Local Return Fund, Proposition C Local Return Fund and Transportation Development Act Audits for the fiscal years ended June 30, 1995 and 1994. SUMMARY: The City of Diamond Bar's Proposition A Local Return (Prop A), Proposition C Local Return (Prop C) and Transportation Development Act Funds (TDA) are required to be audited on an annual basis. The audit for fiscal year ended June 30, 1995 was completed in November 1995 by Simpson & Simpson, C.P.A. The final version of the audits were received in the City offices in March 1996 and are being presented to Council for their review. RECOMMENDATION: Receive, accept and file Proposition A Local Return Fund, Proposition C Local Return Fund and Transportation Development Act Fund Audit Reports for fiscal year ending June 30, 1995 and 1994. LIST OF ATTACHMENTS: _Staff Report Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: Public Hearing Notification Bid Specification (on file in City Clerk's Office) XX Other (Conies of Respective Audits) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed e Yes XX No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes XX No 4. Has the report been reviewed by a Commission? _ Yes XX No Which Commission? 5. Are other departments affected by the report? _ Yes XX No Report discussed with the following affected departments: REVIE E Terrence L. BelAckr Frank M. Sher Linda Magnuso City Manager Assistant City Manager Accounting Manager CITY OF DJAMOND BAR ANNUAL FINANCIAL REPORT OF THE PROPOSITION LOCAL RETURN FUND FOR THE FISCAL YEARS ENDED JUNE 30,1995 AND 1994 1riipson -_ CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION A LOCAL RETURN FUND For the Fiscal Years Ended June 30, 1995 and 1994 TABLE OF CONTENTS Page FINANCIAL SECTION Independent Auditor's Report 4 Balance Sheet 6 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements COMPLIANCE SECTION Independent Auditor's Report 8 11 SUPPLEMENTAL INFORMATION Exhibit 1 - Schedule of Expenditures - Actual and LACMTA Approved Project Budget 13 Exhibit IA - Schedule of Fixed Assets 14 Exhibit 2 - Exit Conference 2 15 FINANCIAL SECTION _ 17son .�' z son CERTIFIED PUBLIC ACCOUNTANTS SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A. Simpson, CPA INDEPENDENT AUDITOR'S REPORT November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD, SUITE 286 LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 930-0665 We have audited the balance sheets of the Proposition A Local Return Fund of the City of Diamond Bar (City) as of June 30, 1995 and 1994, and the accompanying statements of revenue, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Proposition A Local Return Fund and are not intended to present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Proposition A Local Return Fund of the City as of June 30, 1995 and 1994, and the results of its operations and changes in the fund balance for the years then ended, in conformity with the Los Angeles County Metropolitan Transportation Authority (LACMTA), Proposition A Local Return Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the m iTpson S ` impson _ financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND BALANCESHEET June 30 ASSETS Cash LACMTA Receivable Due From Other Fund (Note 6) Total Assets LIABILITIES AND FUND BALANCE Liabilities Accounts Payable Accrued Payroll Due to Other Fund (Note 7) Total Liabilities Fund Balance Restricted Total Fund Balance Total Liabilities and Fund Balance 1995 1994 $ 1,040,245 $ 917,535 44,754 48,074 $ 1,134,693 $ 965,609 $ 34,219 $ 6,188 751 61 $ 1,134,693 $ 965,609 The notes are an integral part of the financial statements. 6 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 1995 (With Comparative Totals for the Fiscal Year Ended June 30, 1994) Revenues Proposition A (Note 4) Interest Income (Note 5) Project Generated Sale of Asset (Note 8) Total Revenues Expenditures Various Projects (Exhibit 1) Total Expenditures Excess (Deficit) of Revenues Over Expenditures Fund Balance at Beginning of Year Fund Balance at End of Year 1995 873,382 599,754 273,628 873,382 599,754 273,628 81,513 1994 Actual 512,394 29,507 5,142 (124,782) 132,129 256,911 465,530 959,360 959,360 Variance 493,830 $ 834,578 Favorable 256,911 $ 959,360 (Un - Budget Actual favorable) $ 538,600 $ 539,951 $ 1,351 $ 15,000 50,966 35,966 195,000 137,966 (57,034) 0 3,000 3,000 748,600 731,883 (16,717) 873,382 599,754 273,628 873,382 599,754 273,628 81,513 1994 Actual 512,394 29,507 5,142 (124,782) 132,129 256,911 465,530 959,360 959,360 0 493,830 $ 834,578 $ 1,091,489 $ 256,911 $ 959,360 The notes are an integral part of the financial statements. 7 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting The operations of the Proposition A Local Return Fund (PALRF) are accounted for in separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance, revenue and expenditures. The fund accounts for the City's share of the 1/2% Proposition A Local Return allocations which are legally restricted for specific purposes. Basis of Accounting PALRF is accounted for in a Special Revenue Fund, using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. Budgets and Budgetary Accounting The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended to reflect the financial position, results of its operations and compliance with the Proposition A Local Return Program Guidelines, published by LACMTA for the Proposition A Local Return Fund only. NOTE 3 - PROPOSITION A LOCAL RETURN COMPLIANCE REQUIREMENT In accordance with Pro -position A Local Return Program Guidelines, funds received pursuant to these guidelines may only be used for Proposition A Local Return programs. NOTE 4 - PROPOSITION A REVENUE Proposition A revenue is the following: 1995 1994 Proposition A Local Return Fund $ 539,951 $ 512,394 8 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 (Continued) NOTE 5 - REVENUE - INTEREST The PALRF cash balance was pooled with various other City funds for deposit and investment purposes. The share of each fund in the pooled cash account was separately maintained and interest income was apportioned to the participating funds based on the relationship of their average monthly balances to the total of the pooled cash and investments. NOTE 6 - DUE FROM OTHER FUND Represents Proposition A revenue of $49,694 erroneously credited to Proposition C. NOTE 7 - DUE TO OTHER FUND Expenditures paid by general fund, $8,234. NOTE 8 - SALE OF ASSET One Dodge van was sold for $3,000 during the fiscal year. NOTE 9 - FUND EXCHANGE The City entered into a fund exchange agreement in fiscal year 1994/95 with the City of Lancaster. The City received $207,000 general fund monies in exchange for $300,000 Proposition A funds. D COMPLIANCE SECTION 10 S"irr� son S Sin 5750 WILSHIRE BOULEVARD, SUITE 286 LOS ANGELES, CALIFORNIA 90036 CERTIFIED PUBLIC ACCOUNTANTS TELEPHONE (213) 938.3324 S FAX (213) 930-0665 Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A. Simpson, CPA INDEPENDENT A UDITOR'S REPORT November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheets and statements of revenue, expenditures, and changes in fund balance of the Proposition A Local Return Fund of the City of Diamond Bar (City) for the years ended June 30, 1995 and 1994, and have issued our report thereon dated November 17, 1995. Our audits were made in accordance with generally accepted auditing standards; the rules and regulations of the Los Angeles County Metropolitan Authority (LACMTA); the Proposition A Local Return Guidelines (revised June 1988); and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary under the circumstances. The management of the City is responsible for the City's compliance with the laws and regulations of LACMTA and the Proposition A Local Return Guidelines. The following projects were reviewed and tested: Program Promotion Elderly Disabled Paratransit Recreational Transit Bus Bench Replacement Recreational Transit (Ranch Festival) Dial -A -Cab Fund Exchange - City of Lancaster Park & Ride Lot Expansion Transit Subsidy Bus Stop Improvement Transportation Planning Holiday Shuttle Based on our audits, we found that, for the items tested, the City complied with the laws and regulations governing the projects listed above. Further, based on our audits, for the items not tested, nothing came to our attention to indicate that the City had not complied with the laws and regulations governing the projects. This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. 11 SUPPLEMENTAL INFORMATION 12 EXHIBIT 1 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 1995 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 1994) (1) No expenditures were made in FY 1994/95. (2) The project will carry over into FY 1995/96. (3) Expenditures were less than anticipated. (4) Budgeted for two benches and replaced one. (5) The true variance for Transit Subsidy is as follows: Transit Subsidy Expenditure $ 94,531 Transit Subsidy Expenditure 77,931 Variance Project Projected Related Revenue LACMTA Net Expense (Over) Code Description Budget Actual Under 01-125 Program Promotion $ 4,000 $ 0 $ 4,000 03-103 Elderly Disabled Paratrans. 50,000 10,719 39,281 01-121 Transportation Planning 5,432 5,432 0 02-105 Recreational Transit 25,000 16,515 8,485 01-105 Rec. Transit (Ranch Fes.) 3,700 3,299 401 01-105 Holiday Shuttle 32,000 25,965 6,035 01-220 Fund Exchange - Lancaster 300,000 300,000 0 01-163 Park & Ride Lot 70,000 0 70,000 01-109 Transit Subsidy 80,000 94,531 (14,531) 01-109 Transit Subsidy 80,000 77,931 2,069 01-131 Bus Stop Improvement 150,000 45,544 104,456 02-102 Dial -A -Cab 70,000 18,219 51,781 01-135 Bus Bench Replacement 3,250 1,599 1,651 01-121 Community Circulator 0 0 0 01-104 Community Shuttle 0 0 0 01-152 Vehicle Purchase 0 0 0 01-105 Special Event Transit 0 0 0 Total Expenditures $ 873,382 $ 599,754 $ 273,628 (1) No expenditures were made in FY 1994/95. (2) The project will carry over into FY 1995/96. (3) Expenditures were less than anticipated. (4) Budgeted for two benches and replaced one. (5) The true variance for Transit Subsidy is as follows: Transit Subsidy Expenditure $ 94,531 Transit Subsidy Expenditure 77,931 Total Project Expenditure 172,462 Projected Related Revenue (137,966) Net Expense 34,496 Budget 160,000 True Variance $ 125,504 13 (2) (3) (3) (2) (5) (5) (2) (3) (4) 1994 $ 2,000 12,028 0 14,556 3,386 25,786 0 0 4,329 0 0 0 0 1,768 11,447 5,802 411 $ 81,513 EXHIBIT IA CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND SCHEDULE OF FIXED ASSETS June 30, 1995 Date Balance Balance Acquired Description 7/1194 Additions Deletions 6/30/95 5/93 2 Vans $ 5,500 $ 0 $ (2,000) $ 3,500 Totals $ 5,500 $ 0 $ (2,000) $ 3,500 14 EXHIBIT 2 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND EXIT CONFERENCE June 30, 1995 An exit conference was held on December 20, 1995, at the City of Diamond Bar. Those in attendance were: Simpson & Simpson Representative: Denise St. Andrew, Auditor City's Representative: Joann Gitmed, Senior Accountant Matters Discussed: Results of the audit. 15 CITY OF DJAMOND BAR ANNUAL FINANCIAL REPORT OF THE PROPOSITION C LOCAL RETURN FUND FOR THE FISCAL YEARS ENDED JUNE 30, 1995 AND 1994 dimi' son (f � in�svn CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION C LOCAL RETURN FUND For the Fiscal Years Ended June 30, 1995 and 1994 TABLE OF CONTENTS Page FINANCIAL SECTION Independent Auditor's Report 4 Balance Sheet 6 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements COMPLIANCE SECTION Independent Auditor's Report 8 11 SUPPLEMENTAL INFORMATION Exhibit 1 - Schedule of Expenditures - Actual and LACMTA Approved Project Budget 13 Exhibit IA - Schedule of Fixed Assets 14 Exhibit 2 - Exit Conference 2 15 FINANCIAL SECTION son �' —Si son CERTIFIED PUBLIC ACCOUNTANTS `e SENIOR PARTNERS Brainard C. Simpson, CPA Carl E Simpson, CPA Frederick A Simpson, CPA November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD, SUITE 286 LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 9340665 We have audited the balance sheets of the Proposition C Local Return Fund of the City of Diamond Bar (City) as of June 30, 1995 and 1994, and the accompanying statements of revenue, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Proposition C Local Return Fund and are not intended to present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Proposition C Local Return Fund of the City as of June 30, 1995 and 1994, and the results of its operations and changes in the fund balance for the years then ended, in conformity with the Los Angeles County Metropolitan Transportation Authority (LACMTA), Proposition C Local Return Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the 4 impson (F; Zgson financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND BALANCESHEET June 30 ASSETS Cash LACMTA Receivable Accounts Receivable (Note 6) Total Assets LIABILITIES AND FUND BALANCE Liabilities Accounts Payable Due to Other Fund (Note 7) Total Liabilities Fund Balance Restricted Total Fund Balance Total Liabilities and Fund Balance 1995 1994 $ 1,413,871 $ 1,381,607 37,714 38,835 18,000 8,115 $ 1,469,585 $ 1,428,557 $ 0 $ 49,573 177,120 49,573 1,292,465 1,378,984 1,292,465 1,378,984 $ 1,469,585 $ 1,428,557 The notes are an integral part of the financial statements. 6 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 1995 (With Comparative Totals for the Fiscal Year Ended June 30, 1994) 1995 The notes are an integral part of the financial statements. 7 Variance Favorable (Un- 1994 Budget Actual favorable) Actual Revenues Proposition C (Note 4) $ 438,150 $ 445,826 $ 7,676 $ 415,078 Interest Income (Note 5) 30,000 77,851 47,851 46,657 Other Revenue (Note 6) 0 98,850 98,850 81,150 Total Revenues 468,150 622,527 154,377 542,885 Expenditures Various Projects (Exhibit 1) 1,509,000 709,046 799,954 77,330 Total Expenditures 1,509,000 709,046 799,954 77,330 Excess (Deficit) of Revenues Over Expenditures (1,040,850) (86,519) 954,331 465,555 Fund Balance at Beginning of Year 1,378,984 1,378,984 0 913,429 Fund Balance at End of Year $ 338,134 $ 1,292,465 $ 954,331 $ 1,378,984 The notes are an integral part of the financial statements. 7 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES r! . The operations of the Proposition C Local Return Fund (PCLRF) are accounted for in separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance, revenue and expenditures. The fund accounts for the City's share of the 112% Proposition C Local Return allocations which are legally restricted for specific purposes. Basis of Accounting PCLRF is accounted for in a Special Revenue Fund, using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. Budgets and Budjg1ary Accounting The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. The financial statements are intended to reflect the financial position, results of its operations and compliance with the Proposition C Local Return Program Guidelines, published by LACMTA for the Proposition C Local Return Fund only. In accordance with Proposition C Local Return Program Guidelines, funds received pursuant to these guidelines may only be used for Proposition C Local Return programs. 19 [$111 Dr. 0 ':1'1_ N I 1 Proposition C revenue is the following: 1995 1994 Proposition C Local Return Fund $ 445,826 $ 415,078 8 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 (Continued) NOTE 5 - REVENUE - INTEREST The PCLRF cash balance was pooled with various other City funds for deposit and investment purposes. The share of each fund in the pooled cash account was separately maintained and interest income was apportioned to the participating funds based on the relationship of their average monthly balances to the total of the pooled cash and investments. NOTE 6 - ACCOUNTS RECEIVABLE/OTHER REVENUE The Accounts Receivable balance of $18,000 consists of the accumulated 10% retention of Other Revenue for FY 1994/95 and FY 1993/94 in the amounts of $9,885 and $8,115, respectively. The Other Revenue represents the Proposition C revnue for Grand Avenue Traffic Signal Synchronization/Arterial Improvements project, MOU #217-246-2-93-94. NOTE 7 - DUE TO OTHER FUNDS The Due To Other Funds of $177,120 comprises of $127,426 payable to the General Fund and $49,694 payable to the Proposition A Fund. The City initially expended out of the General Fund to cover Proposition C expenditures. Also, the City erroneously recorded the Proposition A revenue under the Proposition C Fund. 0 COMPLMNCE SECTION 10 ,Sim son �' son CERTIFIED PUBLIC ACCOUNTANTS S SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A. Simpson, CPA INDEPENDENT A EDITOR'S REPORT November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD, SUITE 286 LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 930-0665 We have audited the balance sheets and statements of revenue, expenditures, and changes in fund balance of Proposition C Local Return Fund of the City of Diamond Bar (City) for the years ended June 30, 1995 and 1994, and have issued our report thereon dated November 17, 1995. Our audits were made in accordance with generally accepted auditing standards; the rules and regulations of the Los Angeles County Metropolitan Authority (LACMTA); the Proposition C Local Return Guidelines (adopted April 1992); and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary under the circumstances. The management of the City is responsible for the City's compliance with the laws and regulations of LACMTA and the Proposition C Local Return Guidelines. The following projects were reviewed and tested: Pavement Management System Grand Avenue Traffic Synchronization & Arterial Diamond Bar Boulevard Rehabilitation Traffic Signal Installation Based on our audits, we found that, for the items tested, the City complied with the laws and regulations governing the projects listed above. Further, based on our audits, for the items not tested, nothing came to our attention to indicate that the City had not complied with the laws and regulations governing the projects. This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. SUPPLEMENTAL INFORMATION 12 EXHIBIT 1 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 1995 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 1994) Proj ect Variance Code Project Name Actual Local Return 01-220 Diamond Blvd. Rehab. 01-185 Grand Ave. Synchronization 01-220 Sunset Crossing Rehab. 01-220 Pavement Mgmt. System Discretionary Funds 01-220 Grand Ave. Signal Sync Total Expenditures LACMTA Budget $ 550,000 $ 140,000 500,000 280,000 127,093 152,907 (2) 280,000 127,093 152,907 $ 1,509,000 $ 709,046 $ 799,954 (1) This project was carried into the FY 1995/96. (2) The project is in progress. (3) The expenditures were less than expected. 13 1994 Actual 76,135 1,195 0 0 77,330 0 0 $ 77,330 Variance (Over) Actual Under 550,000 $ 0 $ 1,605 138,395 (2) 0 500,000 (1) 30,348 8,652 (3) 581,953 647,047 280,000 127,093 152,907 (2) 280,000 127,093 152,907 $ 1,509,000 $ 709,046 $ 799,954 (1) This project was carried into the FY 1995/96. (2) The project is in progress. (3) The expenditures were less than expected. 13 1994 Actual 76,135 1,195 0 0 77,330 0 0 $ 77,330 EXHIBIT IA CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND SCHEDULE OF FIXED ASSETS June 30, 1995 Date Balance Balance Acquired Description 7/1/94 Additions Deletions 6�an /30/95 None $ 0 $ 0 $ 0 $ 0 Totals $ 0 $ 0 $ 0 $ 0 14 EXHIBIT 2 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND EXIT CONFERENCE June 30, 1995 An exit conference was held on December 20, 1995, at the City of Diamond Bar. Those in attendance were: Simpson & Simpson Representative: Denise St. Andrew, Auditor City's Representative: JoAnn Gitmed, Senior Accountant Matters Discussed: Results of the audit. 15 CITY OF DIAMOND BAR ANNUAL FINANC)AL REPORT OF THE TRANSPORTATION DEVELOPMENT ACT FUND FOR THE FISCAL YEARS ENDED JUNE 30, 1995 AND 1994 iTpson S � ink son CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT TRANSPORTATION DEVELOPMENT ACT FUND For the Fiscal Years Ended June 30, 1995 and 1994 TABLE OF CONTENTS FIN NC AL SECTION Independent Auditor's Report 4 Balance Sheet - Section 99234 6 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements 8 SUPPLEMENTAL INFORMATION Schedule of Transportation Development Act Allocation for Specific Projects 11 Schedule of Completed Projects 12 COMPLL4NCE SECTION Report on Transportation Development Act Compliance 14 Exit Conference 15 2 FINANCIAL SECTION SivsonS son CERTIFIED PUBLIC ACCOUNTANTS `1 SENIOR PARTNERS Brainard C. Simpson, CPA Carl E Simpson, CPA Frederick A. Simpson, CPA November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD, SUITE 286 LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 930.0665 We have audited the balance sheets of the Transportation Development Act Fund of the City of Diamond Bar (City) as of June 30, 1995 and 1994, and the related statements of revenue, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Transportation Development Act Fund and are not intended to present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Transportation Development Act Fund of the City as of June 30, 1995 and 1994, and the results of its operations and changes in the fund balance for the years then ended in conformity with generally accepted accounting principles. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the 4 impson S,.-+4 irypson financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND BALANCESHEET Pertaining to Section 99234 of the Public Utilities Code June 30 im 1224 ASSETS Cash (Note 3) $ 142,205 $ 162,404 LACMTA Receivable 0 0 Total Assets $ 142,205 $ 162,404 LIABILITIES AND FUND BALANCE Liabilities Accounts Payable Total Liabilities Fund Balance Restricted - Local (Note 5) Restricted - Regional (Note 5) Total Fund Balance Total Liabilities and Fund Balance $ 0 $ 0 0 0 44,205 64,404 98,000 98,000 142,205 162,404 $ 142,205 $ 162,404 The notes are an integral part of the financial statements. 0 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 1995 (With Comparative Totals for the Fiscal Year Ended June 30, 1994) 1995 Variance Favorable (Un- 1994 Budget Actual favorable) Acyl Revenues Intergovernmental Allocations: Article 3 $ 21,391 $ 21,391 $ 0 $ 19,761 Miscellaneous: Interest 0 8,410 8,410 6,418 Total Revenues 21,391 29,801 8,410 26,179 Expenditures Construction 70,000 50,000 20,000 20,000 Total Expenditures 70,000 50,000 20,000 20,000 Excess (Deficit) of Revenues Over Expenditures (48,609) (20,199) 28,410 6,179 Fund Balance at Beginning of Year 162,404 162,404 0 58,225 Restatement of Regional Funds (Note 6) 0 0 0 98,000 Fund Balance at Beginning of Year - Restated 162,404 162,404 0 156,225 Fund Balance at End of Year $ 113,795 $ 142,205 $ 28,410 $ 162,404 The notes are an integral part of the financial statements. 7 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 Section 99234 Funds of the Transportation Development Act are commingled with other City monies in the Special Revenue Fund. The Special Revenue Fund accounts for the City's share of the Transportation Development Act allocations which are legally restricted for specific purposes. rh- The Special Revenue Fund is accounted for by using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. Budgets and Budg ialy Accounting The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. Comparative Data Comparative total data for the prior year are presented in the accompanying financial statements in order to provide an understanding of the changes in the Transportation Development Act Fund's financial position and its operations. NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended to reflect the financial position, results of its operations and compliance with the Transportation Development Act for the Transportation Development Act Fund only. NOTE 3 - CASH AND INVESTMENTS Cash is pooled to maximize investment opportunities and yields. Investment income resulting from this pooling is allocated to the respective funds including the Transportation Development Act Fund, based upon their average monthly cash balances. 8 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 (Continued) h&11 I DIE, Iwo .:C.'1_Z-:_ 1ca I --1T0--- 1u'_ 0410 %_4 X11,11 194AU In accordance with Section 99234, Article 3 of the Public Utilities Code, funds received pursuant to this code's section may only be used for facilities provided for the exclusive use by pedestrians and bicycles. 1 K1.1y.11WA041 Total fund balance was calculated as follows: * Funds remaining from FY 91/92 regional allocation. We noted that a 1 -year extension was requested by the City of Diamond Bar. In previous years, unexpended regional allocations were reported as deferred revenues on the balance sheet. It has been determined that these funds should be classified as fund balance. Thus, the prior year's deferred revenue amount of $98,000 has been reclassified to fund balance. Z Regional Local Total Beginning Fund Balance @ 7/1/94 $ 98,000 $ 64,404 $ 162,404 Article 3 Local Allocation 0 21,391 21,391 Interest Income - Local 0 8,410 8,410 Total Available 98,000 94,205 192,205 Less: Construction 0 (50,000) (50,000) Ending Fund Balance @ 6/30/95 $ *98,000 $ 44,205 $ 142,205 * Funds remaining from FY 91/92 regional allocation. We noted that a 1 -year extension was requested by the City of Diamond Bar. In previous years, unexpended regional allocations were reported as deferred revenues on the balance sheet. It has been determined that these funds should be classified as fund balance. Thus, the prior year's deferred revenue amount of $98,000 has been reclassified to fund balance. Z SUPPLEMENTAL INFORMATION 10 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND SCHEDULE OF TRANSPORTATION DEVELOPMENT ACT ALLOCATION FOR SPECIFIC PROJECTS For the Fiscal Year Ended June 30, 1995 Unexpended Interest Accumulated to Date 22,373 Fund Balance, 6/30/95 $ 142,205 * The City has been informed of the Public Utilities Code (PUC), Section 99234 and LACMTA guidelines, which state that a city may draw down only the funds estimated to be used during the fiscal year for specific bicycle and pedestrian projects. Remaining funds must be placed on reserve in the reserve Local Transportation Fund (LTF) account with the County Auditor -Controller and may be transferred to the City when they become eligible and an approved draw down request is received at LACMTA. 11 Program Unexpended Project Year Allocations Expenditures Allocations Status Project Description Regional Allocations Sidewalk/Bikeway 1991-92 $ 98,000 $ 0 $ *98,000 Open Local Allocations Sidewalk/Bikeway 1990-91 18,709 18,709 0 Closed Sidewalk/Bikeway 1991-92 13,507 13,507 0 Closed Sidewalk/Bikeway 1992-93 18,464 18,464 0 Closed Sidewalk/Bikeway 1993-94 19,761 19,320 *441 Open Sidewalk/Bikeway 1993-95 21,391 0 *21,391 Open Totals $ 189,832 $ 70,000 119,832 Unexpended Interest Accumulated to Date 22,373 Fund Balance, 6/30/95 $ 142,205 * The City has been informed of the Public Utilities Code (PUC), Section 99234 and LACMTA guidelines, which state that a city may draw down only the funds estimated to be used during the fiscal year for specific bicycle and pedestrian projects. Remaining funds must be placed on reserve in the reserve Local Transportation Fund (LTF) account with the County Auditor -Controller and may be transferred to the City when they become eligible and an approved draw down request is received at LACMTA. 11 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND SCHEDULE OF COMPLETED PROJECTS For the Fiscal Year Ended June 30, 1995 Totals Project Description Allocations EE=enditures Sidewalk/Bikeway $ 13,507 $ 13,507 Sidewalk/Bikeway 18,464 18,464 Totals $ 31,971 $ 31,971 12 COMPLIANCE SECTION 13 Sigson5750 WILSHIRE BOULEVARD. SUITE 288 \� Il son LOS ANGELES, CALIFORNIA 90036 CERTIFIED PUBLIC ACCOUNTANTS T TELEPHONE (2 9383324 FAX (213) 930-06666 5 SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A. Simpson, CPA November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheets and statements of revenue, expenditures, and changes in fund balance of the Transportation Development Act Fund of the City of Diamond Bar (City) for the years ended June 30, 1995 and 1994, and have issued our report thereon dated November 17, 1995. Our audits were made in accordance with generally accepted auditing standards and were further made to determine compliance with the Transportation Development Act (TDA); including Section 99234; the rules and regulations of the Los Angeles County Metropolitan Transportation Authority (LACMTA); the 16 tasks contained in the, "Guidelines on Auditing for Conformance," published by LACMTA; and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. Among the items considered, were determination of eligibility of the City to receive funds allocated to it and propriety of expenditures in accordance with TDA and the regulations of LACMTA. In our opinion, our evaluation of compliance factors disclosed that the funds allocated to the City under TDA were accounted for and expended in conformance with TDA and the rules and regulations of LACMTA. This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City Council and LACMTA, is a matter of public record. /� (- I . r 14 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND EXIT CONFERENCE June 30, 1995 An exit conference was held on December 20, 1995, at the City of Diamond Bar. Those in attendance were: Simpson & Simpson Representative: Denise St. Andrew, Auditor City's Representative: Joann Gitmed, Senior Accountant Matters Discussed: Results of the audit. 15 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: April 6, 1996( REPORT DATE: February 6, 1996 FROM: Joann M. Gitme , Senior Accountant TITLE: Proposition A Local Return Fund, Proposition C Local Return Fund and Transportation Development Act Audits for the fiscal years ended June 30, 1995 and 1994. SUMMARY: The City of Diamond Bar's Proposition A Local Return (Prop A), Proposition C Local Return (Prop C) and Transportation Development Act Funds (TDA) are required to be audited on an annual basis. The audit for fiscal year ended June 30, 1995 was completed in November 1995 by Simpson & Simpson, C.P.A. The final version of the audits were received in the City offices in March 1996 and are being presented to Council for their review. RECOMMENDATION: Receive, accept and file Proposition A Local Return Fund, Proposition C Local Return Fund and Transportation Development Act Fund Audit Reports for fiscal year ending June 30, 1995 and 1994. LIST OF ATTACHMENTS: _Staff Report —Public Hearing Notification _ Resolution(s) —Bid Specification (on file in City Clerk's Office) Ordinances(s) M Other (copies of Respective Audits) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes XX No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes No 4. Has the report been reviewed by a Commission? Yes No Which Commission? 5. Are other departments affected by the report? _ Yes XX No Report discussed with the following affected departments: REVIE E Terrence L. Beldngbr Frank M. Sher Linda Magnuso City Manager Assistant City Manager Accounting Manager CITY OF DJAMOND BAR ANNUAL FINANCIAL REPORT OF THE PROPOSITIONA LOCAL RETURN FUND FOR THE FISCAL YEARS ENDED JUNE 30,1995 AND 1994 IMpson 1/17 S/1 P CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION A LOCAL RETURN FUND For the Fiscal Years Ended June 30, 1995 and 1994 W.110-14:0104161MOW OT Independent Auditor's Report 4 Balance Sheet 6 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements 8 Independent Auditor's Report 11 Exhibit 1 - Schedule of Expenditures - Actual and LACMTA Approved Project Budget 13 Exhibit IA - Schedule of Fixed Assets 14 Exhibit 2 - Exit Conference 2 15 FINANCIAL SECTION .y a son S,,, CERTIFIED PUBLIC ACCOUNTANTS SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A. Simpson, CPA November 17, 1995 ir7son 5750 WILSHIRE BOULEVARD, SUITE 286 _. LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 9340665 INDEPENDENT AUDITOR'S REPORT To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheets of the Proposition A Local Return Fund of the City of Diamond Bar (City) as of June 30, 1995 and 1994, and the accompanying statements of revenue, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Proposition A Local Return Fund and are not intended to present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Proposition A Local Return Fund of the City as of June 30, 1995 and 1994, and the results of its operations and changes in the fund balance for the years then ended, in conformity with the Los Angeles County Metropolitan Transportation Authority (LACMTA), Pro -position A Local Return Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the 4 u7son S - , zlysvn financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND BALANCESHEET June 30 ASSETS Cash LACMTA Receivable Due From Other Fund (Note 6) Total Assets 122f 1994 $ 1,040,245 $ 917,535 44,754 48,074 $ 1,134,693 $ 965,609 L14BILITIES AND FUND BALANCE Liabilities Accounts Payable $ 34,219 $ 6,188 Accrued Payroll 751 61 Due to Other Fund (Note 7) 8,234 0 Total Liabilities Fund Balance Restricted Total Fund Balance Total Liabilities and Fund Balance 43,204 6,249 $ 1,134,693 $ 965,609 The notes are an integral part of the financial statements. CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 1995 (With Comparative Totals for the Fiscal Year Ended June 30, 1994) The notes are an integral part of the financial statements. 7 1995 Variance Favorable Budget Actual (Un- favorable) 1994 Actual Revenues Proposition A (Note 4) $ 538,600 $ 539,951 $ 1,351 $ 512,394 Interest Income (Note 5) 15,000 50,966 35,966 29,507 Project Generated 195,000 137,966 (57,034) 5,142 Sale of Asset (Note 8) 0 3,000 3,000 0 Total Revenues 748,600 731,883 (16,717) 547,043 Expenditures Various Projects (Exhibit 1) 873,382 599,754 273,628 81,513 Total Expenditures 873,382 599,754 273,628 81,513 Excess (Deficit) of Revenues Over Expenditures (124,782) 132,129 256,911 465,530 Fund Balance at Beginning of Year 959,360 959,360 0 493,830 Fund Balance at End of Year $ 834,578 $ 1,091,489 $ i 256,911 $ 959,360 The notes are an integral part of the financial statements. 7 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 1 d_UL' 1 1 '1 Fund Accounting The operations of the Proposition A Local Return Fund (PALRF) are accounted for in separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance, revenue and expenditures. The fund accounts for the City's share of the 1/2% Proposition A Local Return allocations which are legally restricted for specific purposes. PALRF is accounted for in a Special Revenue Fund, using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. 1KV 0 Did I Does z The financial statements are intended to reflect the financial position, results of its operations and compliance with the Proposition A Local Return Program Guidelines, published by LACMTA for the Proposition A Local Return Fund only. �1-- X10130KV ILIIW411 0 U X Vj . 16'W 91 :\ .0.4 X111i1 Diego In accordance with Proposition A Local Return Program Guidelines, funds received pursuant to these guidelines may only be used for Proposition A Local Return programs. Wel I WM t030111 10 MOWN -94 *VA 31W] Proposition A revenue is the following: 122 122 Proposition A Local Return Fund $ 539,951 $ 512,394 8 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 (Continued) The PALRF cash balance was pooled with various other City funds for deposit and investment purposes. The share of each fund in the pooled cash account was separately maintained and interest income was apportioned to the participating funds based on the relationship of their average monthly balances to the total of the pooled cash and investments. 10111 3K.15 III) Do a Zkojo to] Iva 131 1"11010 Represents Proposition A revenue of $49,694 erroneously credited to Proposition C. kz1 11 1j Do 0XI)l, Expenditures paid by general fund, $8,234. One Dodge van was sold for $3,000 during the fiscal year. The City entered into a fund exchange agreement in fiscal year 1994/95 with the City of Lancaster. The City received $207,000 general fund monies in exchange for $300,000 Proposition A funds. 9 COMPLIANCE SECTION 10 xig son `r�1J�, - � Son 5750 WILSHIRE BOULEVARD, SUITE 286 1 1✓ y � _ _ _ _ _ _ _ LOS ANGELES, CALIFORNIA 90036 CERTIFIED PUBLIC ACCOUNTANTS ��� TELEPHONE (213) 938-3324 FAX (213) 930-0665 SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A. Simpson, CPA INDEPENDENT A UDITOR'S REPORT November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheets and statements of revenue, expenditures, and changes in fund balance of the Proposition A Local Return Fund of the City of Diamond Bar (City) for the years ended June 30, 1995 and 1994, and have issued our report thereon dated November 17, 1995. Our audits were made in accordance with generally accepted auditing standards; the rules and regulations of the Los Angeles County Metropolitan Authority (LACMTA); the Proposition A Local Return Guidelines (revised June 1988); and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary under the circumstances. The management of the City is responsible for the City's compliance with the laws and regulations of LACMTA and the Proposition A Local Return Guidelines. The following projects were reviewed and tested: Program Promotion Elderly Disabled Paratransit Recreational Transit Bus Bench Replacement Recreational Transit (Ranch Festival) Dial -A -Cab Fund Exchange - City of Lancaster Park & Ride Lot Expansion Transit Subsidy Bus Stop Improvement Transportation Planning Holiday Shuttle Based on our audits, we found that, for the items tested, the City complied with the laws and regulations governing the projects listed above. Further, based on our audits, for the items not tested, nothing came to our attention to indicate that the City had not complied with the laws and regulations governing the projects. This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. SUPPLEMENTAL INFORMATION 12 EXHIBIT 1 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 1995 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 1994) (1) No expenditures were made in FY 1994/95. (2) The project will carry over into FY 1995/96. (3) Expenditures were less than anticipated. (4) Budgeted for two benches and replaced one. (5) The true variance for Transit Subsidy is as follows: Transit Subsidy Expenditure Transit Subsidy Expenditure Total Project Expenditure Projected Related Revenue Net Expense Budget True Variance 13 $ 94,531 77,931 172,462 (137.966) .34,496 160,000 $ 125,504 1994 $ 2,000 (2) 12,028 0 Variance Project (3) LACMTA (3) (Over) Code Description Budizet gel Under 01-125 Program Promotion $ 4,000 $ 0 $ 4,000 03-103 Elderly Disabled Paratrans. 50,000 10,719 39,281 01-121 Transportation Planning 5,432 5,432 0 02-105 Recreational Transit 25,000 16,515 8,485 01-105 Rec. Transit (Ranch Fes.) 3,700 3,299 401 01-105 Holiday Shuttle 32,000 25,965 6,035 01-220 Fund Exchange - Lancaster 300,000 300,000 0 01-163 Park & Ride Lot 70,000 0 70,000 01-109 Transit Subsidy 80,000 94,531 (14,531) 01-109 Transit Subsidy 80,000 77,931 2,069 01-131 Bus Stop Improvement 150,000 45,544 104,456 02-102 Dial -A -Cab 70,000 18,219 51,781 01-135 Bus Bench Replacement 3,250 1,599 1,651 01-121 Community Circulator 0 0 0 01-104 Community Shuttle 0 0 0 01-152 Vehicle Purchase 0 0 0 01-105 Special Event Transit 0 0 0 Total Expenditures $ 873,382 $ 599,754 $ 273,628 (1) No expenditures were made in FY 1994/95. (2) The project will carry over into FY 1995/96. (3) Expenditures were less than anticipated. (4) Budgeted for two benches and replaced one. (5) The true variance for Transit Subsidy is as follows: Transit Subsidy Expenditure Transit Subsidy Expenditure Total Project Expenditure Projected Related Revenue Net Expense Budget True Variance 13 $ 94,531 77,931 172,462 (137.966) .34,496 160,000 $ 125,504 1994 $ 2,000 (2) 12,028 0 (2) 14,556 (3) 3,386 (3) 25,786 0 (2) 0 (5) 4,329 (5) 0 (2) 0 (3) 0 (4) 0 1,768 11,447 5,802 411 $ 81,513 Date Acquired 5/93 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND Description 2 Vans Totals SCHEDULE OF FIXED ASSETS June 30, 1995 Balance a7/l/94 Additions $ 5,500 $ 0 $ EXHIBIT 1 A Balance Deletions (16/30/95 (2,000) $ 3,500 $ 5,500 $ 0 $ (2,000) $ 3,500 i 14 EXHIBIT 2 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND EXIT CONFERENCE June 30, 1995 An exit conference was held on December 20, 1995, at the City of Diamond Bar. Those in attendance were: Simpson & Simpson Representative: Denise St. Andrew, Auditor City's Representative: Joann Gitmed, Senior Accountant Matters Discussed: Results of the audit. 15 CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT OF THE PROPOSITION C LOCAL RETURN FUND FOR THE FISCAL YEARS ENDED JUNE 30, 1995 AND 1994 itypson CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION C LOCAL RETURN FUND For the Fiscal Years Ended June 30, 1995 and 1994 TABLE OF CONTENTS F= FINANCIAL SECTION Independent Auditor's Report 4 Balance Sheet 6 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements 8 COMPLIANCE SECTION Independent Auditor's Report 11 SUPPLEMENTAL INFORMATION Exhibit 1 - Schedule of Expenditures - Actual and LACMTA Approved Project Budget 13 Exhibit I - Schedule of Fixed Assets 14 Exhibit 2 - Exit Conference 2 15 FINANCIAL SECTION 1 son S, CERTIFIED PUBLIC ACCOUNTANTS SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A Simpson, CPA November 17, 1995 impson To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD. SUITE 286 LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 930-0665 We have audited the balance sheets of the Proposition C Local Return Fund of the City of Diamond Bar (City) as of June 30, 1995 and 1994, and the accompanying statements of revenue, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Proposition C Local Return Fund and are not intended to present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Proposition C Local Return Fund of the City as of June 30, 1995 and 1994, and the results of its operations and changes in the fund balance for the years then ended, in conformity with the Los Angeles County Metropolitan Transportation Authority (LACMTA), Pro -position C Local Return Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the M tlypvn f,.� iTPson financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND BALANCESHEET June 30 ASSETS Cash LACMTA Receivable Accounts Receivable (Note 6) Total Assets LIABILITIES AND FUND BALANCE Liability Accounts Payable Due to Other Fund (Note 7) Total Liabilities Fund Balance Restricted Total Fund Balance Total Liabilities and Fund Balance $ 1,413,871 $ 1,381,607 374714 38,835 10 nnn o 11c $ 1,469,585 $ 1,428,557 $ 0 $ 49,573 177,120 0 177,120 49,573 1,292,465 1,378,984 i nnn ecc 1 11170 nog $ 1,469,585 $ 1,428,557 The notes are an integral part of the financial statements. CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 1995 (With Comparative Totals for the Fiscal Year Ended June 30, 1994) Expenditures Various Projects (Exhibit 1) 1,509,000 1995 799,954 77,330 Total Expenditures 1,509,000 709,046 Variance 77,330 Excess (Deficit) of Revenues Favorable Over Expenditures (1,040,850) (86,519) (Un- 1994 Revenues Budget Actual favorable) Actual Proposition C (Note 4) $ 438,150 $ 445,826 $ 7,676 $ 415,078 Interest Income (Note 5) 30,000 77,851 47,851 46,657 Other Revenue (Note 6) 0 98,850 98,850 81,150 Total Revenues 468.150 622.527 154.377 542,885 Expenditures Various Projects (Exhibit 1) 1,509,000 709,046 799,954 77,330 Total Expenditures 1,509,000 709,046 799,954 77,330 Excess (Deficit) of Revenues Over Expenditures (1,040,850) (86,519) 954,331 465,555 Fund Balance at Beginning of Year 1,378,984 1,378,984 0 913,429 Fund Balance at End of Year $ 338,134 $ 1,292,465 $ 954,331 $ 1,378,984 The notes are an integral part of the financial statements. 7 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 uu V41111 : iMM"a 101 UW91 WaxelKelA '1 The operations of the Proposition C Local Return Fund (PCLRF) are accounted for in separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance, revenue and expenditures. The fund accounts for the City's share of the 1/2% Proposition C Local Return allocations which are legally restricted for specific purposes. PCLRF is accounted for in a Special Revenue Fund, using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. The financial statements are intended to reflect the financial position, results of its operations and compliance with the Proposition C Local Return Program Guidelines, published by LACMTA for the Proposition C Local Return Fund only. In accordance with Proposition C Local Return Program Guidelines, funds received pursuant to these guidelines may only be used for Proposition C Local Return programs. Proposition C revenue is the following: 1m 1244 Proposition C Local Return Fund $ 445,826 $ 415,078 8 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 (Continued) The PCLRF cash balance was pooled with various other City funds for deposit and investment purposes. The share of each fund in the pooled cash account was separately maintained and interest income was apportioned to the participating funds based on the relationship of their average monthly balances to the total of the pooled cash and investments. alivWIMMOT The Accounts Receivable balance of $18,000 consists of the accumulated 10% retention of Other Revenue for FY 1994/95 and FY 1993/94 in the amounts of $9,885 and $8,115, respectively. The Other Revenue represents the Proposition C revnue for Grand Avenue Traffic Signal Synchronization/Arterial Improvements project, MOU #217-246-2-93-94. rLI 1 1 1 . I al -,a IL11011.1 The Due To Other Funds of $177,120 comprises of $127,426 payable to the General Fund and $49,694 payable to the Proposition A Fund. The City initially expended out of the General Fund to cover Proposition C expenditures. Also, the City erroneously recorded the Proposition A revenue under the Proposition C Fund. W COMPLUNCE SECTION 10 Tpon S CERTIFIED PUBLIC ACCOUNTANTS SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A. Simpson, CPA November 17, 1995 ir7son To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD. SUITE 286 LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 930.0665 We have audited the balance sheets and statements of revenue, expenditures, and changes in fund balance of Proposition C Local Return Fund of the City of Diamond Bar (City) for the years ended June 30, 1995 and 1994, and have issued our report thereon dated November 17, 1995. Our audits were made in accordance with generally accepted auditing standards; the rules and regulations of the Los Angeles County Metropolitan Authority (LACMTA); the Proposition C Local Return Guidelines (adopted April 1992); and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary under the circumstances. The management of the City is responsible for the City's compliance with the laws and regulations of LACMTA and the Proposition C Local Return Guidelines. The following projects were reviewed and tested: Pavement Management System Grand Avenue Traffic Synchronization & Arterial Diamond Bar Boulevard Rehabilitation Traffic Signal Installation Based on our audits, we found that, for the items tested, the City complied with the laws and regulations governing the projects listed above. Further, based on our audits, for the items not tested, nothing came to our attention to indicate that the City had not complied with the laws and regulations governing the projects. This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which, upon acceptance by the City Council and LACMTA, is a matter of public record. SUPPLEMENTAL INFORMATION 12 EXHIBIT 1 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 1995 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 1994) Project Code Project Name Local Return 01-220 Diamond Blvd. Rehab. 01-185 Grand Ave. Synchronization 01-220 Sunset Crossing Rehab. 01-220 Pavement Mgmt. System Discretionary Funds 01-220 Grand Ave. Signal Sync Total Expenditures (1) This project was carried into the FY 1995/96. (2) The project is in progress. (3) The expenditures were less than expected. 13 Variance LACMTA (Over) 1994 Budget Actual Under Actual $ 550,000 $ 550,000 $ 0 $ 76,135 140,000 1,605 138,395 (2) .1,195 500,000 0 500,000 (1) 0 39,000 30,348 8,652 (3) 0 1,229,000 581,953 647,047 77,330 280,000 127,093 152,907 (2) 0 280,000 127,093 152,907 0 $ 1,509,000 $ 709,046 $ 799,954 $ 77,330 (1) This project was carried into the FY 1995/96. (2) The project is in progress. (3) The expenditures were less than expected. 13 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND Date Acquired Description None Totals SCHEDULE OF FIXED ASSETS June 30, 1995 Balance 7/1/94 Addie $ 0 $ 0 $ EXHIBIT IA Balance Deletions Q 6/30/95 0 $ 0 $ 0 $ 0 $ 0 $ 0 14 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND EXIT CONFERENCE June 30, 1995 An exit conference was held on December 20, 1995, at the City of Diamond Bar. Those in attendance were: Simpson & Simpson Representative: Denise St. Andrew, Auditor City's Representative: JoAnn Gitmed, Senior Accountant Matters Discussed: Results of the audit. 15 CITY OF DL9MOND BAR ANNUAL FINANCIAL REPORT OF THE TRANSPORTATION DEVELOPMENT ACT FUND FOR THE FISCAL YEARS ENDED JUNE 30,1995 AND 1994 uyson �� ltypson CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT TRANSPORTATION DEVELOPMENT ACT FUND For the Fiscal Years Ended June 30, 1995 and 1994 TABLE OF CONTENTS FIN NC AL SECTION Independent Auditor's Report 4 Balance Sheet - Section 99234 6 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements 8 SUPPLEMENTAL INFORMATION Schedule of Transportation Development Act Allocation for Specific Projects 11 Schedule of Completed Projects 12 COMPLLANCE SECTION Report on Transportation Development Act Compliance 14 Exit Conference 15 2 FINANCIAL SECTION ink son CERTIFIED PUBLIC ACCOUNTANTS 5rson +rs SENIOR PARTNERS �rainard C. Simpson, CPA Card P. Simpson, CPA ederick A Simpson, CPA /91, 9, WAY) -fit November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD, SUITE 286 LOS ANGELES, CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 930.0665 We have audited the balance sheets of the Transportation Development Act Fund of the City of Diamond Bar (City) as of June 30, 1995 and 1994, and the related statements of revenue, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Transportation Development Act Fund and are not intended to present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Transportation Development Act Fund of the City as of June 30, 1995 and 1994, and the results of its operations and changes in the fund balance for the years then ended in conformity with generally accepted accounting principles. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening Paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the 4 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND BALANCESHEET Pertaining to Section 99234 of the Public Utilities Code June 30 1221 1.224 ASSETS Cash (Note 3) $ 142,205 $ 162,404 LACMTA Receivable 0 0 Total Assets LJABILITIES AND FUND BALANCE Liabilities Accounts Payable Total Liabilities Fund Balance Restricted - Local (Note 5) Restricted - Regional (Note 5) Total Fund Balance Total Liabilities and Fund Balance $ 142,205 $ 162,404 $ 0 $ 0 A n 44,205 64,404 no nnn no Ann 142,205 162,404 $ 142,205 $ 162,404 The notes are an integral part of the financial statements. 0 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 1995 (With Comparative Totals for the Fiscal Year Ended June 30, 1994) 1995 The notes are an integral part of the financial statements. 7 Variance Favorable Budget (Un- 1994 Revenues Ash favorable) Actual Intergovernmental Allocations: Article 3 $ 21,391 $ 21,391 $ 0 $ 193761 Miscellaneous: Interest 0 8,410 8,410 6,418 Total Revenues 21,391 29,801 8,410 26,179 Expenditures Construction 70,000 50,000 20,000 20,000 Total Expenditures 70,000 50,000 20,000 20,000 Excess (Deficit) of Revenues Over Expenditures (48,609) (20,199) 28,410 6,179 Fund Balance at Beginning of Year 162,404 162,404 0 58,225 Restatement of Regional Funds (Note 6) 0 0 0 98,000 Fund Balance at Beginning of Year - Restated 162,404 162,404 0 156,225 Fund Balance at End of Year $ 113,795 $ 142,205 $ 28,410 $ 162,404 The notes are an integral part of the financial statements. 7 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 Section 99234 Funds of the Transportation Development Act are commingled with other City monies in the Special Revenue Fund. The Special Revenue Fund accounts for the City's share of the Transportation Development Act allocations which are legally restricted for specific purposes. The Special Revenue Fund is accounted for by using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. Comparative total data for the prior year are presented in the accompanying financial statements in order to provide an understanding of the changes in the Transportation Development Act Fund's financial position and its operations. The financial statements are intended to reflect the financial position, results of its operations and compliance with the Transportation Development Act for the Transportation Development Act Fund only. Cash is pooled to maximize investment opportunities and yields. Investment income resulting from this pooling is allocated to the respective funds including the Transportation Development Act Fund, based upon their average monthly cash balances. 8 rej&aVrol0PiXItyr/),7/17:"11 TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1995 and 1994 (Continued) In accordance with Section 99234, Article 3 of the Public Utilities Code, funds received pursuant to this code's section may only be used for facilities provided for the exclusive use by pedestrians and bicycles. Total fund balance was calculated as follows: Beginning Fund Balance @ 7/1/94 Article 3 Local Allocation Interest Income - Local Total Available Less: Construction Ending Fund Balance @ 6/30/95 Regional Local Total $ 98,000 $ 64,404 $ 162,404 0 21,391 21,391 0 8,410 8,410 98,000 94,205 192,205 0 (50,000) (50,000) $ *98,000 $ 44,205 $ 142,205 * Funds remaining from FY 91/92 regional allocation. We noted that a 1 -year extension was requested by the City of Diamond Bar. In previous years, unexpended regional allocations were reported as deferred revenues on the balance sheet. It has been determined that these funds should be classified as fund balance. Thus, the prior year's deferred revenue amount of $98,000 has been reclassified to fund balance. GE SUPPLEMENTAL INFORMATION 10 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND SCHEDULE OF TRANSPORTATION DEVELOPMENT ACT ALLOCATION FOR SPECIFIC PROJECTS For the Fiscal Year Ended June 30, 1995 Unexpended Interest Accumulated to Date 22,373 Fund Balance, 6/30/95 $ 142,205 * The City has been informed of the Public Utilities Code (PUC), Section 99234 and LACMTA guidelines, which state that a city may draw down only the funds estimated to be used during the fiscal year for specific bicycle and pedestrian projects. Remaining funds must be placed on reserve in the reserve Local Transportation Fund (LTF) account with the County Auditor -Controller and may be transferred to the City when they become eligible and an approved draw down request is received at LACMTA. 11 Program Unexpended Project Project Description Y= Allocations Expenditures Allocations Status Regional Allocations Sidewalk/Bikeway 1991-92 $ 98,000 $ 0 $ *98,000 Open Local Allocations Sidewalk/Bikeway 1990-91 18,709 18,709 0 Closed Sidewalk/Bikeway 1991-92 13,507 13,507 0 Closed Sidewalk/Bikeway 1992-93 18,464 18,464 0 Closed Sidewalk/Bikeway 1993-94 19,761 19,320 *441 Open Sidewalk/Bikeway 1993-95 21,391 0 *21,391 Open Totals $ 189,832 $ 70,000 119,832 Unexpended Interest Accumulated to Date 22,373 Fund Balance, 6/30/95 $ 142,205 * The City has been informed of the Public Utilities Code (PUC), Section 99234 and LACMTA guidelines, which state that a city may draw down only the funds estimated to be used during the fiscal year for specific bicycle and pedestrian projects. Remaining funds must be placed on reserve in the reserve Local Transportation Fund (LTF) account with the County Auditor -Controller and may be transferred to the City when they become eligible and an approved draw down request is received at LACMTA. 11 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND SCHEDULE OF COMPLETED PROJECTS For the Fiscal Year Ended June 30, 1995 PrQiect Description SidewaWBikeway Sidewalk/Bikeway Totals 12 Totals Allocations Expenditures $ 13,507 $ 13,507 18,464 18,464 $ 31,971 $ 31,971 COMPLL41VCE SECTION 13 70nsS'-- z son CERTIFIED PUBLIC ACCOUNTANTS SENIOR PARTNERS Brainard C. Simpson, CPA Carl P. Simpson, CPA Frederick A Simpson, CPA November 17, 1995 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority 5750 WILSHIRE BOULEVARD, SUITE 286 LOS ANGELES. CALIFORNIA 90036 TELEPHONE (213) 938-3324 FAX (213) 930-0665 We have audited the balance sheets and statements of revenue, expenditures, and changes in fund balance of the Transportation Development Act Fund of the City of Diamond Bar (City) for the years ended June 30, 1995 and 1994, and have issued our report thereon dated November 17, 1995. Our audits were made in accordance with generally accepted auditing standards and were further made to determine compliance with the Transportation Development Act (TDA); including Section 99234; the rules and regulations of the Los Angeles County Metropolitan Transportation Authority (LACMTA); the 16 tasks contained in the, "Guidelines on Auditing for Conformance," published by LACMTA; and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. Among the items considered, were determination of eligibility of the City to receive funds allocated to it and propriety of expenditures in accordance with TDA and the regulations of LACMTA. In our opinion, our evaluation of compliance factors disclosed that the funds allocated to the City under TDA were accounted for and expended in conformance with TDA and the rules and regulations of LACMTA. This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City Council and LACMTA, is a matter of public record. IA- , 14 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND EXIT CONFERENCE June 30, 1995 An exit conference was held on December 20, 1995, at the City of Diamond Bar. Those in attendance were: Simpson & Simpson Representative: Denise St. Andrew, Auditor City's Representative: Joann Gitmed, Senior Accountant Matters Discussed. Results of the audit. 15 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. o TO: Terrence L. Belanger, City Manager MEETING DATE: April 2, 1996 REPORT DATE: March 28, 1996 FROM: David G. Liu, Deputy Director of Public Works Kellee A. Fritzal, Administrative Assistant TITLE: AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH RJM DESIGN GROUP FOR PANTERA PARK DESIGN AND CONSTRUCTION DOCUMENTS DEVELOPMENT SUMMARY: In July, 1993, the City Council awarded the design development of Pantera Park to RJM Design Group, Inc, Landscape Architect for $82,550. The RFP was to obtain a professional landscape architect who could develop the Pantera Park plan through wide community input. Since that time, the project has been amended to include design of a new restroom/concession building and an activity room. Due to these two elements not being considered until the community input process, and extensive additional meetings/process being required during the Master Plan phase, RJM Design Group, Inc has requested an increase of $40,000 contract amendment. Since July, 1993, RJM has conducted extensive community workshops, Parks and Recreation Commission presentations, multiple Planning Commission Public Hearings and City Council review. It is anticipated that the plans and specifications will be completed in June and construction will commence in August, 1996. RECOMMENDATION: That the City Council approve a contract amendment with RJM Design Group, Inc. to increase the contract amount from $82,550 to $122,550 for services necessary to complete Pantera Park. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A _ Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? N/A _ Yes —No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Community Development, Community Services REVIEWED BY: Terrence L. Belang 6 City Manager Frank M. Usher Assistant City Manager vid G. Liu, Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: April 2, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH RJM DESIGN GROUP FOR PANTERA PARK DESIGN AND CONSTRUCTION DOCUMENTS DEVELOPMENT RECOMMENDATION: That the City Council approve a contract amendment with RJM Design Group, Inc. to increase the contract amount from $82,550 to $122,550 for services necessary to complete Pantera Park. SUMMARY: In July, 1993, the City Council awarded the design development of Pantera Park to RJM Design Group, Inc, Landscape Architect for $82,550. The RFP was to obtain a professional landscape architect who could develop the Pantera Park plan through wide community input. Since that time, the project has been amended to include design of a new restroom/concession building and an activity room. Due to these two elements not being considered until the community input process, and extensive additional meetings/process being required during the Master Plan phase, RJM Design Group, Inc has requested an increase of $40,000 contract amendment. Since July, 1993, RJM has conducted extensive community workshops, Parks and Recreation Commission presentations, multiple Planning Commission Public Hearings and City Council review. It is anticipated that the plans and specifications will be completed in June and construction will commence in August, 1996. FINANCIAL SUMMARY: The Pantera Park Design and Development is being funded through the Proposition A - Safe Parks Act of 1992, both a Specific Project and Discretionary Funding. Additional funding will also include Developer Fees (Trees) and Community Development Block Grant (CDBG) funds. The total RJM Design Group, Inc. amended contract would be in an amount Not To Exceed $122,550, an additional $40,000. The total budget for the Pantera Park Capital Improvement Project is $1,924,509. BACKGROUND/DISCUSSION: In July 1993 the City entered into a contract with RJM Design Group to design Pantera Park. As s result of the public participation process undertaken in 1994 and 1995. Pantera Park includes the following elements: 2 formal ballfields, 3 lighted basketball courts/roller hockey rink, 2 lighted tennis courts, tot lot, restroom/concession building, benches, drinking fountains, picnic tables, bar-be-ques, security lighted walkways, conduit for future lighting of the ball fields, parking lot, two entrances to the parking lot and Activity Room. In March 1993, the City's Request For Proposal (RFP) included the understanding that the community wide workshops would facilitate the development of Pantera Park. The RFP could not anticipate all park elements the process would include, such elements are as follows: A new larger restroom/concession building. The original goal of the Park Development was to update the Peterson Park bathroom/concession building plans (due to reduction in Architect fees); however, those plans did not meet the American's with Disability Act (ADA) requirement. The community workshops felt a new restroom/concession stand would be the best option. (Design fee: $12,500) An 1,000 square foot Activity Room is a newly requested element in the design/construction documents. The Activity Room will be connected to the Restroom/Concession building. (Design fee: $15,000) The required coordination with City staff and outside agencies (L.A. County), as well as the additional required meetings. The meeting/process for the necessary extensive community workshops and Planning Commission's - Conditional Use Permit Public Hearings and City Council Meetings was greater than originally anticipated. ($12,500) The Pantera Park Master Plan was completed and reviewed by the City Council in May, 1995. Since then, RJM Design Group has developed the plans and began the construction specifications. The Bid Package should be completed for the City Council reviews/approval in June, 1996. The construction should begin in August, 1996. Prepared by: Kellee A. Fritzal Administrative Assistant Attachments PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into this 6th day of July 1993 , between the City of Diamond Bar, a Municipal Corporation (hereinafter referred to as "CITY") and RJM Design Group, Inc. (hereinafter referred to as "CONSULTANT"). A. Recitals. (i) CITY has heretofore issued its Request for Proposal pertaining to the performance of professional services with respect to Design and Development of Construction Drawings for Pantera Park ("Project" hereafter), a full, true and correct copy of which is attached hereto as Exhibit "A" and by this reference made a part hereof. (ii) CONSULTANT has now submitted its proposal for the performance of such services, a full, true and correct copy of which is attached hereto as Exhibit "B" and by this reference made a part hereof. (iii) CITY desires to retain CONSULTANT to perform professional services necessary to render advice and assistance to CITY, CITY's City Council and staff in the preparation of Project. (iv) CONSULTANT represents that it is qualified to perform such services and is willing to perform such professional services as hereinafter defined. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT as follows: B. ' Agreement. 1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires: (a) Prosect: The preparation of described in Exhibit "A" hereto including, but not limited to, the preparation of maps, surveys, reports, and documents, the presentation, both oral and in writing, of such plans, maps, surveys, reports and documents to CITY as required and attendance at any and all work sessions, public hearings and other meetings conducted by CITY with respect to the project. (b) Services: Such professional services as are necessary to be performed by CONSULTANT in order to complete the Project. (c) Completion of Project:. The date of completion of all phases of the Project, including any and all procedures, development plans, maps, surveys, plan documents, technical reports, meetings, oral presentations and attendance by CONSULTANT at public hearings regarding the adoption of as set forth in Schedule of Work of Exhibit "A" hereto. 2. CONSULTANT agrees as follows: (a) CONSULTANT shall forthwith undertake and complete the project in accordance with Exhibits "A" and "B" hereto and all in accordance with Federal, State and CITY statues, 2 regulations, ordinances and guidelines, all to the reasonable satisfaction of CITY. (b) CONSULTANT shall supply copies of all maps, surveys, reports, plans and documents (hereinafter collectively referred to as "documents") including all supplemental technical documents, as described in Exhibits "A" and "BOB to CITY within the time specified in Schedule of work in Exhibit "A". Copies of the documents shall be in such numbers as are required by Exhibit "A". CITY may thereafter review and forward to CONSULTANT comments regarding said documents and CONSULTANT shall thereafter make such revisions to said documents as are deemed necessary. CITY shall receive revised documents in such form and in the quantities determined necessary by CITY. The time limits set forth pursuant to this Section B2.(b) may be extended upon written approval of CITY. (c) CONSULTANT shall, at CONSULTANT's sole cost and expense, secure and hire such other persons as may, in the opinion of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY. 3. CITY agrees as follows: (a) To pay CONSULTANT a maximum sum of $82,550 for the performance of the services required 3 hereunder. This sum shall cover the cost of all staff time and all other direct and indirect costs or fees, including the work of employees, consultants and subcontractors to CONSULTANT. Payment to CONSULTANT, by CITY, shall be made in accordance with the schedule set forth below. (b) Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, on a monthly basis, and such invoices shall be paid within a reasonable time after said invoices are received by CITY. All charges shall be in accordance with CONSULTANT Is proposal either with respect to hourly rates or lump sum amounts for individual tasks. In no event, however, will said invoices exceed 95% of individual task totals described in Exhibits "A" and "B". (c) CONSULTANT agrees that, in no event, shall CITY be required to pay to CONSULTANT any sum in excess of 95% of the maximum payable hereunder prior to receipt by CITY of all final documents, together with all supplemental technical documents, as described herein acceptable in form and content to CITY. Final payment shall be made not later than 60 days after presentation of final documents and acceptance thereof by CITY. (d) Additional services: Payments for additional services requested, in writing, by CITY, and not included in CONSULTANT's proposal as set forth in Exhibit "B" hereof, shall be paid on a reimbursement. basis in accordance with the fee schedule set forth in said Exhibit "B". Charges for additional services 4 shall be invoiced on a monthly basis and shall be paid by CITY within a reasonable time after said invoices are received by CITY. 4. CITY agrees to provide to CONSULTANT: ('a) Information and assistance as set forth in Exhibit "A" hereto. (b) Photographically reproducible copies of maps. and other information, if available, which CONSULTANT considers necessary in order to complete the Project. (c) Such information as is generally available from CITY files applicable to the Project. (d) Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT's responsibility to make all initial contact with respect to the gathering of such information. 5. Ownership of Documents: All documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by CONSULTANT pursuant to this Agreement shall be considered the property of CITY and, upon payment for services performed by CONSULTANT, such documents and other identified' materials shall be delivered to CITY by CONSULTANT. CONSULTANT may, however, make and retain such copies of said documents and materials as CONSULTANT may desire. 6. Termination: This Agreement may be terminated by CITY upon the giving of a written "Notice of Termination" to CONSULTANT at least fifteen (15) days prior to the date of 5 termination specified in said Notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated at CONSULTANT's applicable hourly rates as set forth in Exhibit "B", on a pro -rata basis with respect to the percentage of the Project completed as of the date of termination. In no event, however, shall CONSULTANT receive more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, photographs and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination. CONSULTANT may not terminate this Agreement except for cause. 7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph 7. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement: City of Diamond Bar RJM Design Group, Inc. Terrence L. Belanger Robert J. Mueting City Manager Project Director 21660 E. Copley Dr., #100 27285 Las Ramblas, #250 Diamond Bar, CA 91765 Mission Viejo, CA 92691 Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty- eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above. 8. Insurance: CONSULTANT shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONSULTANT allow any subcontractor to commence work on a subcontract until all insurance required of the subcontractor has been obtained. CONSULTANT shall take out and maintain at all time during the term of this Agreement the following policies of insurance: (a) Worker's'Comuensation Insurance: Before beginning work, CONSULTANT shall furnish to CITY a certificate of insurance as proof that it has taken out full workers' compensation insurance for all persons whom it may employ directly or through subcontractors with the laws of the State of California. In accordance with the provisions of California Labor Code Section 3700, every employer shall secure the payment of compensation to his employees. CONSULTANT prior to commencing work, shall sign and file with CITY a certification as follows: "I am aware of the provisions of Section 3700 of Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement" (b) Public Liability and Property Damage: Throughout the term of this Agreement, at CONSULTANT's sole cost and expense, CONSULTANT shall keep, or cause to be kept, in full force and effect, for the mutual benefit of CITY and CONSULTANT, comprehensive, broad form, general public liability and automobile 7 insurance against claims and liabilities for personal injury, death or property damage arising from CONSULTANT"s activities, providing protection of at least One Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for any one accident or occurrence and at least One Million Dollars ($1,000,000.00) for property damage. (c) Errors and Omissions: CONSULTANT shall take out and maintain at all times during the life of this Agreement, a policy or policies of insurance concerning errors and omissions - ("malpractice") providing protection of at least one million dollars ($1,000,000.00) for errors and omissions ("malpractice") with respect to loss arising from actions of CONSULTANT performing services hereunder on behalf of CITY. (d) General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under paragraphs 8.(a) and (b) shall name as additional insureds CITY, its elected officials, officers, employees, agents and representatives. All policies shall contain language, to the effect that: (1) the insurer waives the right of subrogation against CITY and CITY's elected officials, officers, employees, agents and representatives; (2) the policies are primary and noncontributing with any insurance that may be carried by CITY; and (3) they cannot be canceled or materially changed except after thirty (30) days' notice by the insurer to CITY by certified mail. CONSULTANT shall furnish CITY 8 with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. CONSULTANT may effect for its own account insurance not required under this Agreement. 9. Indemnification: CONSULTANT shall defend, indemnify and save harmless CITY, its elected and appointed officials, officers, agents and employees, from all liability from loss, damage or injury to persons or property, including the payment by CONSULTANT of any and all legal costs and attorneys' fees, in any manner arising out of the acts and/or omissions of CONSULTANT pursuant to this Agreement, including, but not limited to, all consequential damages, to the maximum extent permitted by law. 10. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONSULTANT without the prior written consent of CITY. 11. Damages: In the event that CONSULTANT fails to submit to CITY the completed project, together with all documents and supplemental material required hereunder, in public hearing form to the reasonable satisfaction of CITY, within the time set forth herein, or as may be extended by written consent of the parties hereto, CONSULTANT shall pay to CITY, as liquidated damages and not as a penalty, the sum of dollars two hundred and fifty dollars ($250.00) per day for each day CONSULTANT is in default, which sum represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable losses that might result from such a default in performance by CONSULTANT, and due to the difficulty which would otherwise occur in establishing actual damages resulting from such default, unless said default is caused by CITY or by acts of God, acts of the public enemy, fire floods, epidemics, or quarantine restrictions. 12. Independent Contractor: The parties hereto agree that CONSULTANT and its employees, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY. 13. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. 14. Attorney's Fees: In the event any legal proceeding is instituted to enforce any term or provision of the Agreement, the prevailing party in said legal proceeding shall be entitled to recover attorney's fees and costs from the opposing party in an amount determined by the court to be reasonable. 15. Mediation: Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to 10 resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 16. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Agreement shall be valid and binding. Any modification of this Agreement shall be effective only if it is in writing signed by all parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first set forth above: App ed To Fo m: City Attorne ATTEST: 11 I SECTION 7.0 SCOPE OF WORK PART I: MASTER PLAN PHASE 1.0 RESOURCE DOCUNEMATION In collaboration with City Staff, our Design Team shall review, elaborate upon, and clarify the overall objectives for the development of the Pantera Park. We shall also verify the expected goals and criteria to be met within each phase of our services. During this review, we shall determine appropriate procedures to promote efficient working relationships and communication among all participants who need to interact with the Design Team. We suggest the following logistical procedures be refined and further determined with input from the City. Participation of City Staff and Community Groups Assist the City in establishing a Project Committee and laying the ground work for receiving community input necessary to develop a comprehensive program to meet the present and future needs of the City of Diamond Bar. We suggest working with a Project Committee made up of representatives from the City Staff, Council/Commissions, and individuals from the community that have a special interest or background related to the specific facilities in Pantera Park. We propose extensive coordination between the Project Committee and the Design Team and integrating their expertise into the design process. Data Collection and Unification Establish a comprehensive data base through a thorough review and analysis of existing pertinent information. (City to provide the following documents) A. Topo and Boundary Plan at 1" = 40' Scale B. Existing Infrastructure Plans (Street, Sewer, Water, and Storm Drain) C. Utility Easement Plans D. Geologic, Hydrologic and Agricultural Soils Reports E. Existing Plans for standard Restroom Building. F. Meet with City staff members to review adjacent development plans to define project boundary, site access and circulation opportunities. Section 7.0 paters Paris scope or work City of Diamond Bar G. Discuss City preferences for park operation and maintenance. PHASE 2.0 OPPORTUNITY AND CONSTRAINT EDIT A. Conduct comprehensive site analysis with City Staff and Design Team Members. The detailed Site Analysis Phase shall analyze the existing site and adjoining land uses. The critical region of investigation shall be focused upon the immediate site and those sites physically adjacent to Pantera Park. Upon completion of the detailed site analysis, a comprehensive opportunity and constraint exhibit will be prepared at 1" = 40' scale together with a detailed photo board depicting the site elements and characteristics. Generally, we anticipate the following tasks to be necessary for the preparation of a Comprehensive Opportunity and Constraint Exhibit. Land Use and Circulation Surrounding land uses, including proposed and/or projected public/residential/school developments shall be documented. 1. Existing and projected zoning, master plans, and land use shall be analyzed for the immediate area (including latest General Plan recommendations.) 2. The relationship between Pantera Park, and existing/projected uses in the immediate area, including pedestrian and vehicular traffic patterns, school site, and the trail connections to and through the park site shall be studied. Site Utilities Utility systems in the area (sewer, gas, domestic water, reclaimed water, electrical, telephone, storm drainage) and the capabilities of each with relationship to the site shall be investigated. 1. Review existing utility data adjacent to and through the site. 2. Compile a utility availability map showing existing utilities and their locations. Sectio. 7.0 Pantera Parr Scope of work City of Diamond Bar PART II: CONSTRUCTION DOCUMENTS PHASE 1.0 DESIGN DEVELOPMENT A. Based upon approved Master Plan, prepare Design Development Plans at 1" = 30' indicating the proposed site elements. Provide Plan Enlargementsfield layout, and Catalog Cut Sheets to clearly define all site elements. (Sports ldng lots, fencing, restroom building, amphitheater, paths, site access, pa fixtures, etc.) B. Prepare Architectural Floor Plans and Elevations to clearly illustrate materials and finishes. C. Meet with City Staff to review Design Development Plan, Plan Enlargements, and Catalog Cut Sheets, to evaluate project goals, budget, and long term maintenance considerations. D. Refine Plans based on City Staff comments. E. Update Opinion of Probable Construction Cost based upon the refined Design Development Plan. F. Submit Plans to City for review and approval by City Staff. PHASE 2.0 CONSTRUCTION DOCUMENTS A. Prepare construction drawings for all site improvements based on the approved Design Development Plan. 1. Construction/Layout Plan 2. Architectural Plans 3. Grading/Drainage Plan 4. Sewer and Water Plans 5. Irrigation Plans 6. Planting Plans 7. Site Electrical Plans 8. Details B. Prepare enlargement construction drawings for areas requiring detailed clarification. C. Submit plans to the City at 50% and 90% completeness for review. D. Prepare Technical Specifications to construct proposed improvements. swe" 7.0 Pantera Pa* scope of work City of Diamond Bar D. Revise Plans based upon City Staff and Project Committee comments. E. Submit Final Master Plan to the City for processing and approval. Section 7.0 P'otera Park scope of Work City of Diamond Bar On -Site Studies Conduct site visit with City Staff to study opportunities, constraints, surrounding environment and adjacent relationships. 1. Research site specific environmental conditions including: a. Topography b. Vegetation/Plant Communities C. Wildlife (Threatened or Endangered Species) d. Cultural Resources Storm Drain e. Drainage Considerations (Including Existing Improvements) f. View Opportunities g. Sun Exposures h. Wind Exposures Land Form and Geotechnical Data Review major land and soils factors which shall affect the design. The following products shall be required from the City at this time: 1. Topographical Survey and Boundary Survey 2. Aerial Survey with horizontal and vertical control. 3. Site Geotechnical and Structural Soils Report 4. Soil Agronomy Report B. Conduct Workshop #1. It is the goal of this workshop to meet with members of the City Staff, Council, and Park and Recreation Commission, to discuss the master plan process, project schedule, opportunity and constraint exhibit, and to solicit input as to their goals regarding the development of Pantera Park. PHASE 3.0 PRELP IINARY MASTER PLAN ALTERNATIVES A. Prepare base plans at a 1" = 40' scale of the project site. (Topographic, boundary survey, and easement areas to be provided by the City of Diamond Bar). seedon 7.0 Pante Park scope of Work City of Diamond Bar B. Based upon information obtained through Workshop #1 and the Opportunity and Constraint Exhibit, prepare two Conceptual Master Plan Alternatives at 1" = 40' scale indicating the proposed ball fields, restroom building, parking, site elements, access opportunities, and minimizing impacts to the surrounding community. C. Prepare lump sum unit cost summary for the Conceptual Master Plan Alternatives. D. Conduct Workshop #2. Meet with City staff and Project Committee to review Conceptual Master Plan Alternatives to evaluate project goals, pros and cons of each alternative plan, budget, and long term maintenance considerations. E. Prepare Preliminary Master Plan based on City Staff and Project Committee comments. F. Prepare Schematic Architectural Floor Plans for Restroom Building. 1. Miscellaneous Park Structures Conceptual drawings, and preliminary plans shall also be provided for all of the miscellaneous structures and elements which are to be included in the first phase of construction for the community park. These elements might include an amphitheater/band shell, maintenance building, and group picnic/shade structures, etc. The specific requirements and types of facilities to be included would be established during the master planning process of the community park. G. Conduct Workshop #3. It is the goal of this workshop to meet with members of the City Staff and Project Committee, to discuss and solicit input on the Preliminary Master Plan - PHASE 4.0 MASTER PLAN EXHWIT A. Refine Preliminary Master Plan and architectural components based on City Staff and Project Committee input. B. . Prepare Preliminary Opinion of Probable Construction Cost based upon the refined Plans. C. Meet with Staff and Project Committee to review "Refined" Plans and Opinion of Probable Construction Cost. Section 7.0 pantem park Scope of Work City of Diamond Bar ., . In, TIT • rnNSTRUCTION ADMINISTRATION rr%.L'%. iaa. — - pHASE 1.0 BIDDING AND NEGOTIATION The Bidding or Negotiation Phase shall provide the services outlined to assist the City in obtaining bids and awarding contracts for construction. Addenda and distribution of Addenda as may be required during Services consist of preparation bidding or negotiation and including supplementary Drawings, Specifications, Instructions schedule and Procedure' and notices(s) of changes in the bidding Bidding/Negotiations Services consist of: A. Assist City in reviewing list of Bidders. B. Participation in pre-bid conference. C. Issue responses through City, to questions from Bidders. D. Attendance at bid opening. Bid Evaluation A. Participation in review of proposals. B. Evaluation of Bids. C. Assist City Staff in malting selection as to the successful bidder. PHASE 2.0 CONSTRUCTION SERVICES for the During the Construction Phase we shall provide those services, as outlined, administration of the construction contract. Office Construction Administration receipt, review of, and appropriate action on A. Processing of submittals, including required by the Shop Drawings, Product Data, Samples and other submittals req Contract Documents. motion 7.0 scope of Work Paotera Pink City of diamond Bar E. Prepare Cost Estimate based upon final construction documents. F. Submit prints as required for 1st and 2nd Plan Check. G. Meet with City to review Plan Check comments. H. Revise plans per Plan Check comments. Submit completed plans to City for review and approval by City Council. J. Provide original Plans and Specifications to the City for printing and distribution to prospective bidders. section 7.0 Pantwa Park scope of Work City of Diamond Bar B. Distribution of submittals to Owner, Contractor and/or field representative as required. Construction Field Observation Services consisting of visits to the site at intervals appropriate to the stage of construction or as otherwise agreed in writing to become generally familiar with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. A suggested schedule for site visits is as follows: A. On-site pre -construction meeting. B. Review layout of site elements (sports fields, restroom, parking, lighting, etc.). C. Review layout of building. D. Grading/Drainage review. E. Review soil amendment needs and application procedures. F. Irrigation layout/pressure test. G. Review planting areas at conclusion of weed abatement period. H. Approval of native plant material stock, specimen plant material locations, and major plant groupings prior to planting. I. Review completion and accept for maintenance. J. Final review and approval at end of maintenance period. Section 7.0 ranters park scope of work City of Diamond Bar rrry C1R TIT AlViWM RAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MREPORT DATE: March 19, 1996 MEETING DATE: April 2, 1996 FROM: Lynda Burgess, City Clerk Bob Rose, Community Services Director TITLE: EXTENSION #2 OF CONTRACT WITH CAROL A. DENNIS FOR MINUTE SECRETARY SERVICE SUMMARY: In October 1994, the City distributed Requests for Proposals (RFPs) for Minute Secretary Services. Contracts were awarded to Geiger Professional Services for preparation of Minutes for the City Council and Parks & Recreation Commission and to Carol A. Dermis for the Planning and Traffic & Transportation Commissions. On June 20, 1995, Council approved an extension for Carol Dennis in an amount not -to -exceed $14,000 through June 30. On March 19, 1996, staff received a resignation letter from Donna Geiger indicating that she would be relocating and would no longer be available for Minute Secretary services after April 30, 1996. Carol Dennis has agreed to provide Minute Secretarial services to the City Council and the three Commissions through June 30, 1996. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to increase the agreement with Carol A. Dennis for Minute Secretary Services for the City Council, Parks & Recreation, Planning and Traffic & Transportation Commissions by $3,500, for a total contract amount of $17,500 through the remainder of FY 95-96. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Community Services Community Development Public Works REVIEWED BY: Terrence L. Belanger/ 1 Frink M. Usher / City Manager 0 Assistant City Manager DEPARTMENT HEAD: L da Burgess City Clerk Donna Geiger GEIGER PROFESSIONAL SERVICES TRANSCRIPTION SERVICES c� (specializing in workers' compensation) co March 14, 1996 Lynda Burgess City Clerk CITY OF DIAMOND BAR 21600 F Copley ''l:i,,e Shiite 100 Diamond Bar, CA 91765 RE: TERMINATION OF TRANSCRIPTION CONTRACT Dear Ms. Burgess: C? It is with great sorrow that I must terminate my transcription services contract with the City of Diamond Bar, as of April 30, 1996. My husband's company is relocating our family to Northern California and my typing services for you would be impossible to complete. Please find enclosed specific dates that I will not be able to transcribe. I want to thank you, Tommi, Bob Rose and your staff for this great opportunity. It was a pleasure working for such a great City and staff. I hope that we are as lucky again to find such a fine City to live and raise our family in. Thank you once again for your friendship and business opportunity. Sincerely, GEIG R PROFESSIONAL SERVICES Donna Geiger ;dlg Enclosure -1 c�11: Mr. Bob Rose, Community Services Director/CITY OF DIAMOND BAR 850 S. Great Bend Drive Diamond Bar, California 91765 (909) 860-8997 March 14, 1996 Lynda Burgess/CITY OF DIAMOND BAR RE: TERMINATION OF TRANSCRIPTION CONTRACT Page 2 DATES THAT WILL NOT BE TRANSCRIBED PARKS & RECREATION COMMISSION MEETING April 25, 1996 All other March and April Meetings will be transcribed by Geiger Professional Services, including the Town Hall Meetings. 850 S. Great Bend Drive Diamond Bar, California 91765 (909) 860-8997 INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and City Council /��j FROM: Terrence L. Belanger, City Manager' l 4' SUBJECT: Increase in Contract Amount for Special Legal Services DATE: March 29, 1996 RECOMMENDATION: It is recommended that the City Council authorize an additional $2,500 for special legal services related to Oak Tree Lanes v. Diamond Bar and Days Hotel Transient Occupancy Tax lawsuit. DISCUSSION: The City Council has authorized monies for special legal services related to the Oak Tree Lanes v. Diamond Bar litigation and Days Hotel TOT delin- quency lawsuits. Mr. Michael Montgomery has been retained as Associate Attorney to represent the City in these matters. Due to the length and complexity of the litigation, a request for additional monies is necessary to complete the representations of the City in these matters. Initially, the City entered into an amended agreement with Mr. Montgomery for $17,500. Staff is request- ing an increase in the contract for an additional $2,500. The total cost for legal services related to these matters is $20,000. nbw INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and City Council FROM: Terrence L. Belanger, City Manager ' Vk SUBJECT: Morshed and Associates/Ewing Group - Legislative Advocacy Agreement DATE: March 29, 1996 RECOMMENDATION: It is recommended that the City Council authorize an additional $12,000 for legislative advocacy services for Morshed and Associates and the Ewing Group. DISCUSSION: On December 19, 1995, the City Council approved agreements with Morshed and Associates and the Ewing Group for legislative advocacy services. At that time, the City Council approved an expenditure of $9,500 for said legislative advocacy services which were related primarily to the 1996 State Transportation Improvement Program (STIP) approval. The STIP approval has been delayd for at least two months. As a result, the legislative advocacy for the STIP and other legislation of interest to the City. To that end, an additional authorization of monies is required. Morshed and Associates and the Ewing Group are retained at a rate of $3,000 per month. Therefore, it is recommended that the City Council authorize an additional $12,000. nbw INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and City Council FROM: Stationery Sub -Committee (MayorPro em Huff, Councilman Werner) SUBJECT: Stationery icy - Revision/Amending Resolution No. 91-71A, A Resolution of the City Council of the City of Diamond Bar Establishing City Council Standards of Operations DATE: March 7, 1996 Section 8. COUNCIL COMMUNICATIONS AND USE OF INSIGNIA, EQUIPMENT AND PROPERTY (New) 1. "Communications" involving the use of the City of Diamond Bar logo or facsimile thereof, stationery, "Sidewalk City Hall", or any other similar city resources giving the impression of City or City Council sanctioned communications are for official business only, as hereafter setforth. 2. Use of any and all City resources for endorsement of political candidates is strictly prohibited, unless prior approval is received by a vote of the City Council at a regularly scheduled meeting. 3. Use of any and all City resources for non -candidate political activities such as a bond measure or ballot statement must receive prior approval by a vote of the City Council at a regularly scheduled meeting. 4. City insignia, equipment and property shall be used only for appropriate purposes as determined through policy direction of the entire City Council and related operational direction by the City Manager and appropriate subordinate staff. 5. City insignia and the names of all City Council members shall not be used on any document without the approval of a majority of the City Council or the City Manager. They shall not be used for personal, political or pecuniary purposes. 7. Any use of City letterhead, stationery, or insignia, with the exception of City business cards, is to be solely used through City Staff. No personal use or dissemination is allowed. The violation of this policy will result in City Council imposing some or all of the following: a. Censure by the City Council. b. Removal from City Council committee assignments. C. Suspension of privileges. d. Suspension of City sponsored attendance of all conferences, meetings, workshops, seminars, and other such gatherings. e. Discontinuance of City credit card use. f Discontinued use of any City equipment, including but not limited to automobile, computers and software. g. Any other sanctions as deemed appropriate by the City Council. nbw RESOLUTION NO. 91-71B A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION WHEREAS, it is important to the successful operation of any public organization that standards be established to define the roles, responsibilities and expectations of the governing board and staff in the operation of the organization; and WHEREAS, the establishment of standards by the City Council will promote understanding and trust among members of.the City Council and staff concerning their roles, responsibilities and expectations for the operation of the City; and WHEREAS, the establishment and periodic review of these City Council policy standards will assist new members of the City Council to better understand their role and responsibilities as Council Members. NOW, THEREFORE, BE IT RESOLVED by the City of Diamond Bar as follows: CITY COUNCIL NORMS OF OPERATION Section 1. OPERATION OF CITY COUNCIL MEETINGS A. The Council shall meet the first and third Tuesdays of each month, commencing at 6:00 p.m. If the council desires to proceed past 11:30 p.m., the Council, at 11:00 p.m., will determine which issues will be completed at that meeting and which items will be continued to the next Tuesday meeting. B. Public Comments are to be scheduled for 6:00 p.m., immediately following the Flag Salute, Roll Call and Council Comments. C. No action is to be taken on items raised under Public Comments. Besides oral requests, citizens may also be requested to put concerns in writing, if that the item(s) is to be agendized, for a later Council meeting date, at the discretion of the Council and City Manager. D. At the beginning of the meeting, if there are a number of people requesting to speak on a particular subject under Public Comments, the Mayor may request that there be a spokesperson and that the others limit their comments, speak at the end of the meeting or contact Council or, City Manager. This does not apply to scheduled agenda items. COUNCIL STANDARDS Page Two Section 1. OPERATION OF CITY COUNCIL MEETINGS (CONIT) E. In order to ensure that all members of the public have an opportunity to speak, pertaining to issues that are not on the meeting agenda, and that the Council is able to complete the public's business, there shall be a five-minute limitation on comments by the public unless otherwise prohibited by law. The Mayor will be responsible for enforcing the time limits as suggested. Any Council Member may request an extension of the five-minute time limitation. If the Council concurs that the nature of the issue warrants an extension of time, the time limit may be extended. F. The Council will not hold a public hearing on items scheduled under Departmental Reports or Council Concerns. If just one or two people desire to speak on the item, the Council will listen to their comments. If more than two persons at the meeting desire to speak on an item, the Council may reschedule the item on the agenda of a subsequent meeting. G. With Council approval, Mayor may schedule Council review of agenda items out of their prescribed order on the printed agenda. H. Significant proposed changes to City ordinances shall be set for public hearing. I. The Council Member making a motion shall either restate the motion or have the City Clerk restate the motion, before the vote, to clarify the motion for the public and staff. J. Council Members should not get into a debate with a member of the public or staff at a Council meeting. K. The City Council will, on a quarterly basis, agendize and prioritize those significant items to be scheduled as future Council study session topics. L. If an applicant submits a new site plan for a development or if the City Council requests changes in the submitted site plan, the public hearing will be continued at least two weeks to allow time for staff review. M. Any written correspondence or other materials received at a City Council meeting (from the public or staff) will be documented with a receipt time and date by the City Clerk and distribution indicated. If the City Clerk does not receive a copy of the written submittal, it will not be considered to have been received or acted upon by the City Council. COUNCIL STANDARDS Page Three Section 1. OPERATION OF CITY COUNCIL MEETINGS (CONIT) N. All minutes of City Council meetings shall be composed utilizing an action -taken format; rather than a transcript format. All meetings shall be audiotaped, in their entirety, for Council, public and staff reference. City Council and Planning Commission tapes shall be retained for two years, f rom the date of the meeting. All other Commission and Committee meeting tapes shall retained, until the approved minutes of a meeting have been reported to the City Council. O. Any concerns by a Council Member over the perf ormance of a City employee during a Council meeting should be privately directed to the City Manager to ensure the concern is properly addressed. P. The City Council shall meet and act within the general constraints of the governmental sections of Roberts Rules of Order (current printing). Section 2. COMMITTEE ASSIGNMENTS CITY COMMISSIONS AND PRESS RELATIONS A. Individual Council Members will have the right to attend meetings but are cautioned about becoming involved in the meeting's discussions and/or violating the Brown Act. Written committee reports will be given to the council on significant committee recommendations and/or actions. C. New ideas or suggested programs will be presented to the full Council before presenting to the media. Section 3. COUNCIL MEMBER PRESENTATIONS AT OTHER AGENCIES AND GROUPS A. If a member of the City Council represents the City before another governmental agency, organization, the Council Member will first indicate the majority position of the Council. Personal opinions and comments may be expressed only if the Council Member clarifies that these statements do not represent the position of the City Council. Section 4. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF A. There will be mutual respect from both staff and Council - members of their respective roles and responsibilities, when expressing criticism in public session. COUNCIL STANDARDS Page Four B. In public session, City staff members will address Council members, utilizing Mayor, Councilman or Councilwoman; and, council members will address all staff members, utilizing Mr. or Ms. rather than the person's first names. Section 4. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF CONT C. City staff acknowledge that the Council is the City's policy making body. The City Council acknowledges that staff administers the Councills policies. D. The Council, as the overall policy body, holds the City Manager responsible for the administration of the City Departments. The overall internal administration by the City Manager is necessary in order to assure of f icient and economic operations of the various departments per Council direction. E. The Council will direct the City Manager on all major or new issues. A Council Member will not initiate any action or have prepared any report that is significant in nature or initiate any project or study, without the approval of a majority of the City Council. F. All written informational material requested by individual Council Members will be submitted by staf f to all CQuncil- members with the notation indicating which - Counci ember requested the information. G. Council will not attempt to coerce or influence stal the making of appointments, the awarding of contracts, the selection of consultants, the processing of development applications, or the granting of City licenses or permits. H. Mail that is addressed to the Mayor and City Council will be circulated by the City Manager to the City Council with a comment as to which staff person will be assisting the Mayor and/or Council Member in preparing a response. I. The Mayor's response, when appropriate and the original communication, will be submitted to Council members for their information. Mail addressed to individual council Members may be responded to, by that Council Member. K. Staff team sensitivity and support is important. Once a f inal decision is reached by the Council, Planning Commission or other City body, it will be accepted, supported and implemented by staff. COUNCIL STANDARDS Page Five Section 5. LITIGATION AND CONFIDENTIAL INFORMATION A. City Council Members will keep all written and verbal information provided on matters that are confidential, under State law,, in strict confidence to insure that the City's position is not compromised. No dissemination of information or materials will be made to anyone, except Council Members, City Attorney, City Manager or Assistant City Manager. B. If the City Council in closed session has provided direction to City staff on proposed terms and conditions for any type of negotiations whether it be related to property acquisition or disposal, a proposed or pending claims or litigation, and/or employee negotiations, all contact with the other party will be the designated City person(s) representing the City in the handling of the negotiations or litigation. A Council Member will not have any contact or discussion with the other party or its representative involved with the negotiation during this time and will not communicate any discussion conducted in closed sessions. Section 6. INDIVIDUAL COUNCIL MEMBER RESPONSIBILITIES A. Frequent communication is an important and integral part of Council relationships and will be the standard of operation. B. Respect for each individual Council Members interpersonal style will be a standard of operation. Courtesy and sensitivity to individual points of view will be a standard of operation. C. On areas where Council Members disagree, especially on the process to be used, discussions will occur to facilitate a clear direction. D. Council approach to authority is collegial rather than individual. E. Council Members will keep an open mind on all issues. F. Individual Council Members, on matters pertaining to upcoming or anticipated items where a public hearing will be held, will maintain as near neutral position as possible to assure not only the appearance but the actual degree of openness that is attendant to our community responsibility.. G. The members shall conduct themselves in accordance with Roberts Rules of Order, Article V, Section 36, "Decorum Debate." COUNCIL STANDARDS Page Six section 7. PARLIAMENTARIAN A. The City Attorney shall act as Parliamentarian. The speaker having the floor may at any time request of the Parliamentarian the rules of order, or procedures to be followed. The Chair may at any time interrup the proceeding to request a ruling from the Parliamentarian. Section S. COUNCIL COMMUNICATIONS AND USE OF INSIGNIA, EQUIPMENT AND PROPERTY (NEW) A. "Communications: involving the use of City of Diamond Bar logo or facsimile thereof, stationery, "Sidewalk City Hall", or any other similar city resources giving the impression of City of City Counil sanctioned communications are for official business only, as hereafter setforth. B. Use of any and all City resources for endorsement of political candidates is strictly prohibited, unless prior approval is received by a vote for the City Council at a regularly scheduled meeting. C. Use of any and all City resources for non -candidate political activities such as a bond measure or ballot statement must receive prior approval by a vote of the City Council at a regularly scheduled meeting. D. City insignia, equipment and property shall be used only for appropriate purposes as determined through policy direction of the entire City Council and related operationaly direction by the City Manager and appropriate subordinate staff. E. City insignia and the names of all City Council members shall not be used on any document without the approval of a majority of the City Council or the City Manager. They shall not be used for personal, political or pecuniary purposes. F. Any use of City letterhead, stationery, or insignia, with the exception of City business cards, is t be solely used through City Staff. No personal use or dissemination is allowed. The violation of this policy will result in City Council imposing some or all of the the following: a. Censure by the City Council b. Removal from City Council committee assignments C. Suspension of privileges. d. Suspension of City sponsored attendance of all conferences, meetings, workshops, seminars, and other such gatherings. e. Discontinuance of City credit card use. f. Discontinued use of any City equipment, including but not limited to automobile, computers and software. g. Any other sanctions as deemed appropriate by the City Council. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this day of , 1996. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of 1996, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar INTEROFFICE MEMORAND U M CITY OF DIAMOND BAR TO: Mayor & Councilmembers FROM: Ad Hoc Sister City Committe Mayor Pro Tem Bob Huff Councilman Gary Werner SUBJECT: Request of Diamond Bar Sister City, Inc. DATE: March 29, 1996 At the direction of the City Council, the Ad Hoc Committee met with President Richard Callard and Vice -President John Forbing of Diamond Bar Sister City, Inc. Additionally, there were numerous phone meetings, as well as personal and phone conversations the local Sister City officials. Additionally, we had conversations with representatives of Sister Cities International as well as U.S./Mexico Sister Cities International. The Organization is requesting our City council's authorization and the Mayor's signature on a Resolution (attached) stating that the City of Diamond Bar supports the selection of the Taiwanese City of Sanshia. If it were not for the Organization's refusal of the Taiwanese government's offer of another City, such a resolution would not have been needed. However, the Organization turned down the offer of another City due to a perceived absence of compatibility with the Organization's selection criteria (size of City, presence of a high school, internet access, etc.). Once the Resolution is signed, the application for Sister City will be presented to the Taiwanese government for their final decision. It may be approved or denied. The committee raised and the Organization answered the following questions: 1. Why did the Organization select a Taiwanese City? The Organization is pursuing a Sister City relationship with a Taiwanese City due to the demographic makeup of the City of Diamond Bar and the large local Chinese community. The Diamond Bar Chinese Association has indicated it would support the effort of a sister city relationship with a Taiwanese community. However, the Organization is also initiating an effort to establish a second sister city relationship with a city in Mexico. 2. What is the membership makeup of the Organization? Would the Organization provide a membership list? A list was provided showing 33 regular, and 3 associate members. 3. Did the Membership vote on the selection of Sanshia, Taiwan? Yes. A majority of the members present at the May 10, 1995 voted to reject the Taiwan City of Kuanyin Shiang, and submit a letter to Mr. Chien -Wen Hung of Sanshia Chen, asking his community to reconsider becoming the Sister City of Diamond Bar. 4. Will the City of Diamond Bar have any financial obligation? No. The City would have no financial obligation to assist in this Sister City relationship. Diamond Bar Sister City, Inc. is a separately incorporated non-profit entity. Committee Analysis The request of the organization is a rather simple and straightforward request—that is to sign the Resolution in favor of Sanshia Chen, Taiwan. Here are several committee comments: 1. Economic Development should not be precluded as one of the objectives. Any city involvement and/or expense is more easily justified if this avenue is not closed. 2. There will be a cost. At a minimum, there will be costs associated with plaques, pins, and other ceremonial exchanges. When foreign dignitaries visit Diamond Bar, it would be appropriate and expected that the City participate. To not participate may send the wrong message. Associated cost will depend on level of involvement as determined by the City Council at any given time. There is also the potential of sending City representatives to the Sister City, which will cost money. 3. The Diamond Bar Sister City program should have more community membership and participation to be viable long-term. It is expected that when a city is chosen, interest will be generated and the committee's inertia will be overcome. For this reason, a decision should be rendered promptly. 4. In order to have a true working public-private partnership be the City and Diamond Bar Sister City, there should be a reorganization of the group's leadership. 2 Local Program Development and Management drocnure u-om 3MUI Providing economic development is not precluded in the sister city program, recognizing there will be some expense associated with the city's endorsement, the ad hoc committee recommends the mayor sign the resolution, on behalf of the City, in favor of Sanshia Chen, Taiwan. 3 RESOLUTION NO. A JOINT RESOLUTION OF THE CITY OF DIAMOND BAR AND DIAMOND BAR SISTER CITY, INC. REQUESTING THE ESTABLISH- MENT OF A SISTER CITY RELATIONSHIP BETWEEN THE PEOPLE OF DIAMOND BAR, LOS ANGELES COUNTY, STATE OF CALIFORNIA, UNITED STATES OF AMERICA, AND THE PEOPLE OF SANSHIA CHEN, TAIPEI HSIEN, TAIWAN, REPUBLIC OF CHINA WHEREAS, a people -to -people program of cooperation in establishing cultural, economic development, and educational exchange with the people of Sanshia, Taiwan, Republic of China, has been initiated by Diamond Bar Sister City, Inc., a nonprofit, volunteer, community organization; and WHEREAS, the mutual interests of Diamond Bar and Sanshia shall be respected and both cities shall work in cooperation to exchange people, ideas, and to further understanding of each other's cultural background; and WHEREAS, a Sister City affiliation will create opportunities for exchange of citizens, youth, trainees and professionals for educational, cultural, professional and humanitarian purpose; and WHEREAS, both the Pomona and Walnut Unified School Districts have pledged their support in this endeavor; and WHEREAS, Sanshia is 191.45 sq. kms., has a population of 65,000, has an educational system of kindergarten through high school, has computer access, has rich cultural heritage, and has transportation that is easily available, and these characteristics will benefit a Sister City relationship with Diamond Bar; and WHEREAS, the Diamond Bar Chinese Association is active in our community and has Chinese schools for the cultural enrichment and the better understanding of Chinese heritage for its students, the Sister City relationship will afford better understanding between our citizens and one of the worlds oldest cultures; and WHEREAS, the Sister City concept was proposed by President Dwight David Eisenhower as a people -to -people idea at a White House Conference in 1956, and it provides private citizens with an active role in understanding. NOW, THEREFORE, BE IT RESOLVED, that a Sister City relationship would be beneficial to both the people of Diamond Bar, Los Angeles County, State of California, United State of America, and the people of Sanshia Chen, Taipei Hsien, Taiwan, Republic of China. Passed, adopted, and approved this day of Eileen R. Ansari, Mayor City of Diamond Bar ATTEST: 1996. Diamond Bar Sister City, Inc. I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1996, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Attest: Lynda Burgess, City Clerk DIAMOND BAR SISTER CITY. INC. City Council, City of Diamond Bar; After much effort and careful thought Diamond Bar Sister City, Inc. became a nonprofit 501(c)(3) organization dedicated to Cultural and Educational exchange between the citizens of Diamond Bar and the citizens of a foreign city. Our selection committee made a list of DESIRED CHARACTERISTICS, as followes; 1. Similar size population (50,000 to 150,000). 2. Educational system having Kindergarten through 12th Grade. 14IGH SCHOOL is necessary for a STUDENT EXCHANGE PROGRAM. 3. THE COMMUNITY MUST HAVE TELECOMMUNICATION and COMPUTER ACCESS, to allow E-MAIL between students by INTERNET. 4. Rich cultural heritage. 5. Similar economic conditions. 6. Welcomes Tourism. 7. Ease of Transporatiun. We carefully explained our goals and our expectations, nevertheless the Government of the Republic of China (Taiwan) assigned a village that was nat acceptable because; 1. Economic developement was the main objective. 2. The village lacked a HIGH SCHOOL and this preclude- any educational exchange grogra,n. A motion to reject the village and to look for another Sister City candidate was made and passed by Dianond Bar Sister City, Inc. we have selected SANSHIA, TAIWAN a5 the city that we wish to establish a Sister City relationship ani to huge productive Cultural and E=ducational exchanges that will be of mutual benefit and a long relationship based on, friendship and understanding. Attached is a Short Discreptiun of SAN HIA. DIAMOND BAR SISTER CITY. INC. SANSHIA, near TAIPEI in TAIWAN, REPUBLIC of CHINA is the community that we would like for a Sister City with Diamond Bar. This community is acceptable within the Selection Committee's list of DESIRED CHARACTERISTICS 1. Similar size population (50.000 to 150,000) Approx. population 65,000 and 191.45 sq.km. 2. Education system having Kindergarten through 12th Grade. Has primary, secondary and a coed private High School (10-12) 3. The community must have TELECOMMUNICATION and COMPUTER ACCESS. The city offices have a FAX and we believe that they have a computer. 4. Rich cultural heritage TSU SHIH (DIVINE ANCESTOR) TEMPLE originally built in 1770.(see below) 5. Similar economic conditions This community is close to Diamond Bar in description. 6. Welcomes tourism (see below) 7. Ease of transporation 14 miles from Taipei and about the same to the Chiang Kai-shek International Airport. Buses are available. (see attached map) SANSHIA is about 22 km (14 miles) south west of TAIPEI. It is a bustling old town with narrow, winding streets and brick buildings that are nearly a century old. The main attraction here is the TSU SHIH (Divine Ancestor) Temple, which honors a Sung dynasty loyalist, CHEN CHAO-YING, who fought the takeover of China in 127'7 by the MONGOLS of the Yuan dynasty. Chen's example inspired his descendants to help overthrow the Yuan and establish the Ming dynasty in 1368. In recognition of his contribution to the restoration of the Dragon Throne, the first Ming emperor deified CHEN CHAO-YING, and a temple was built for the new god in Fukien province. Immigrants to Taiwan brought an image of the Divine Ancestor and settled in Sanhsia where they built this temple in 1770. The temple was in ruins by the end of World War I1, and the restoration project, which has taken over 40 years, is still incomplete. Nonetheless, TSU SHIH is one of the worlds finest examples of current Chinese temple art, since little temple construction or renovation has been done in mainland China for more than 40 years. SANSHIA SHORT DESCRIPTION Page 1 ❑f 2 The job is still unfinished, in part due to artistic integrity. An imperfectly carved stone lion was discarded, for example, and a new one carved; it now guards the temple's entrance. The new decorations include intricately carved stone and bronze columns (156 are planned), eight bronze statues, carved stone lions, and exquisite bronze bas-reliefs depicting historic and legendary scenes. The elaborate, beautiful camphor wood carvings, like many of the other new decorations, are also works of art. Visitors are welcome to watch the artisans at work. SANHSIA is easy to reach by bus or car from Taipei. The temple is located at No I Changfu Street. Despite the relatively short distance, the trip can take an hour or more due to traffic. A tour of the temple takes one or two hours. SANHSIA SHORT DESCRIPTIUN Page 2 of 2 INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and City Council FROM: Stationery Sub -Committee (Mayor Pro em Huff, Councilman Werner) SUBJECT: Stationery icy - Revision/Amending Resolution No. 91-71 A, A Resolution of the City Council of the City of Diamond Bar Establishing City Council Standards of Operations DATE: March 7, 1996 Section 8. COUNCIL, COMMUNICATIONS AND USE OF INSIGNIA, EQUIPMENT AND PROPERTY (New) 1. "Communications" involving the use of the City of Diamond Bar logo or facsimile thereof, stationery, "Sidewalk City Hall", or any other similar city resources giving the impression of City or City Council sanctioned communications are for official business only, as hereafter setforth. 2. Use of any and all City resources for endorsement of political candidates is strictly prohibited, unless prior approval is received by a vote of the City Council at a regularly scheduled meeting. 3. Use of any and all City resources for non -candidate political activities such as a bond measure or ballot statement must receive prior approval by a vote of the City Council at a regularly scheduled meeting. 4. City insignia, equipment and property shall be used only for appropriate purposes as determined through policy direction of the entire City Council and related operational direction by the City Manager and appropriate subordinate staff. 5. City insignia and the names of all City Council members shall not be used on any document without the approval of a majority of the City Council or the City Manager. They shall not be used for personal, political or pecuniary purposes. 7. Any use of City letterhead, stationery, or insignia, with the exception of City business cards, is to be solely used through City Staff. No personal use or dissemination is allowed. The violation of this policy will result in City Council imposing some or all of the following: a. Censure by the City Council. b. Removal from City Council committee assignments. C. Suspension of privileges. d. Suspension of City sponsored attendance of all conferences, meetings, workshops, seminars, and other such gatherings. e. Discontinuance of City credit card use. f Discontinued use of any City equipment, including but not limited to automobile, computers and software. g. Any other sanctions as deemed appropriate by the City. Council. nbw RESOLUTION NO. 91-71B A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION WHEREAS, it is important to the successful operation of any public organization that standards be established to define the roles, responsibilities and expectations of the governing board and staff in the operation of the organization; and WHEREAS, the establishment of standards by the City Council will promote understanding and trust among members of the City Council and staff concerning their roles, responsibilities and expectations for the operation of the City; and WHEREAS, the establishment and periodic review of these_ City Council policy standards will assist new members of the City Council to better understand their role and responsibilities as Council Members. NOW, THEREFORE, BE IT RESOLVED by the City of Diamond Bar as follows: CITY COUNCIL NORMS OF OPERATION Section I. OPERATION OF CITY COUNCIL MEETINGS A. The Council shall meet the first and third Tuesdays of each month, commencing at 6:00 p.m. If the council desires to proceed past 11:30 p.m., the Council, at 11:00 p.m., will determine which issues will be completed at that meeting and which items will be continued to the next Tuesday meeting. B. Public Comments are to be scheduled for 6:00 p.m., immediately following the Flag Salute, Roll Call and Council Comments. C. No action is to be taken on items raised under Public Comments. Besides oral requests, citizens may also be requested to put concerns in writing, if that the item(s) is to be agendized, for a later Council meeting date, at the discretion of the Council and City Manager. D. At the beginning of the meeting, if there are a number of people requesting to speak on a particular subject under Public Comments, the Mayor may request that there be a spokesperson and that the others limit their comments, speak at the end of the meeting or contact Council or City Manager. This does not apply to scheduled agenda items. COUNCIL STANDARDS Page Two Section 1. OPERATION OF CITY COUNCIL MEETINGS CONIT E. In order to ensure that all members of the public have an opportunity to speak, pertaining to issues that are not on the meeting agenda, and that the Council is able to complete the public's business, there shall be a five-minute limitation on comments by the public unless otherwise prohibited by law. The Mayor will be responsible for enforcing the time limits as suggested. Any Council Member may request an extension of the five-minute time limitation. If the Council concurs that the nature of the issue warrants an extension of time, the time limit may be extended. F. The Council will not hold a public hearing on items scheduled under Departmental Reports or Council Concerns. If just one or two people desire to speak on the item, the' Council will listen to their comments. If more than two persons at the meeting desire to speak on an item, the Council may reschedule the item on the agenda of a subsequent meeting. G. With Council approval, Mayor may schedule Council review of agenda items out of their prescribed order on the printed agenda. H. Significant proposed changes to City ordinances shall be set for public hearing. I• The Council Member making a motion shall either restate the motion or have the City Clerk restate the motion, before the vote, to clarify the motion for the public and staff. J. Council Members should not get into a debate with a member of the public or staff at a Council meeting. K. The City Council will, on a quarterly basis, agendize and prioritize those significant items to be scheduled as future Council study session topics. L. If an applicant submits a new site plan for a development or if the City Council requests changes in the submitted site plan, the public hearing will be continued at least two weeks to allow time for staff review. M. Any written correspondence or other materials received at a City Council meeting (from the public or staff) will be documented with a receipt time and date by the City Clerk and distribution indicated. If the City Clerk does not receive a copy of the written submittal, it will not be considered to have been received or acted upon by the City Council. COUNCIL STANDARDS Page Three Section 1. OPERATION OF CITY COUNCIL MEETINGS (CONIT) N. All minutes of City Council meetings shall be composed utilizing an action -taken format; rather than a transcript format. All meetings shall be audiotaped, in their entirety, for Council, public and staff reference. City Council and Planning Commission tapes shall be retained for two years, f rom the date of the meeting. All other Commission and Committee meeting tapes shall retained, until the approved minutes of a meeting have been reported to the City Council. O. Any concerns by a Council Member over the perf ormance of a City employee during a Council meeting should be privately directed to the City Manager to ensure the concern is properly addressed. P. The City Council shall meet and act within the general constraints of the governmental sections of Roberts Rules of Order (current printing). Section 2. COMMITTEE ASSIGNMENTS CITY COMMISSIONS AND PRESS RELATIONS A. Individual Council Members will have the right to attend meetings but are cautioned about becoming involved in the meeting's discussions and/or violating the Brown Act. Written committee reports will be given to the council on significant committee recommendations and/or actions. C. New ideas or suggested programs will be presented to the full Council before presenting to the media. Section 3. COUNCIL MEMBER PRESENTATIONS AT OTHER AGENCIES AND GROUPS A. If a member of the City Council represents the City before another governmental agency, organization, the Council Member will first indicate the majority position of the Council. Personal opinions and comments may be expressed only if the Council Member clarifies that these statements do not represent the position of the City Council. Section 4. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF A. There will be mutual respect from both staff and Council - members of their respective roles and responsibilities, when expressing criticism in public session.. COUNCIL STANDARDS Page Four B. In public session, City staff members will address Couandl members, utilizing Mayor, Councilman or Councilwoman; utilizing council council members will addressall staff members, Mr. or Ms. rather than the person's Section 4. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF CONT staff acknowledge that the Council is the City's policy C. City making body. The City Council acknowledges that staff administers the Councills policies. D. The Council, as the overall policy body, holds the City Manager responsible for the administration of the City Departments. The overall internal tomassureaefof icient and City Manager is necessary rer Council economic operations of the various departments p direction. E. The Council will ouncil1Memberhwilltnotanager on all major or initiate any action or issues. A C have prepared any report that is significant ino alurf ar initiate any project or study, without the app majority of the City Council. F. All written informational material requested by individual Council Members will be submitted by staf f to all CQuncil- members with the notation indicating which - Counci ember requested the information. G. Council will not attempt to coerce or influence stat the the making of appointments, the awarding of selection of consultants, the processing of development applications, or the granting of City licenses or permits. H. Mail that is addressed to the Mayor and City Council will be circulated by the City Manager to the City Council with a comment as to which staff person will be assisting the Mayor and/or Council Member in preparing a response. I. The Mayor's response, when appropriate and the original communication, will be submitted to Council members for their information. Mail addressed to t Council Member. council Members may be responded to, y K. Staff team sensitivity and support is important. Once a f inal decision is reached by the Council, Planning Commission or other City body, it will be accepted, supported and implemented by staff. COUNCIL STANDARDS Page Five Section S. LITIGATION AND CONFIDENTIAL INFORMATION A. City Council Members will keep all written and verbal information provided on matters that are confidential, under State law,, in strict confidence to insure that the City's position is not compromised. No dissemination of information or materials will be made to anyone, except Council Members, City Attorney, City Manager or Assistant City Manager. B. If the City Council in closed session has provided direction to City staff on proposed terms and conditions for any type of negotiations whether it be related to property acquisition or disposal, a proposed or pending claims or litigation, and/or employee negotiations, all contact with the other party will be the designated City person(s) representing the City in the handling of the negotiations or litigation. A Council Member will not have any contact or discussion with the other party or its representative involved with the negotiation during this time and will not communicate any discussion conducted in closed sessions. Section 6. INDIVIDUAL COUNCIL MEMBER RESPONSIBILITIES A. Frequent communication is an important and integral part of Council relationships and will be the standard of operation. B. Respect for each individual Council Members interpersonal style will be a standard of operation. Courtesy and sensitivity to individual points of view will be a standard of operation. C. On areas where Council Members disagree, especially on the process to be used, discussions will occur to facilitate a clear direction. D. Council approach to authority is collegial rather than individual. E. Council Members will keep an open mind on all issues. F. Individual Council Members, on matters pertaining to upcoming or anticipated items where a public hearing will be held, will maintain as near neutral position as possible to assure not only the appearance but the actual degree of openness that is attendant to our community responsibility.. G. The members shall conduct themselves in accordance with Roberts Rules of Order, Article V, Section 36, "Decorum Debate." COUNCIL STANDARDS Page Six Section 7. PARLIAMENTARIAN A. The City Attorney shall act as Parliamentarian. The speaker having the floor may at any time request of the Parliamentarian the rules of order, or procedures to be followed. The Chair may at any time interrup the proceeding to request a ruling from the Parliamentarian. Section S. COUNCIL COMMUNICATIONS AND USE OF INSIGNIA. EQUIPMENT AND PROPERTY (NEW) A. "Communications: involving the use of City of Diamond Bar logo or facsimile thereof, stationery, "Sidewalk City Hall", or any other similar city resources giving the impression of - City of City Counil sanctioned communications are for official business only, as hereafter setforth. B. Use of any and all City resources for endorsement of political candidates is strictly prohibited, unless prior approval is received by a vote for the City Council at a regularly scheduled meeting. C. Use of any and all City resources for non -candidate political activities such as a bond measure or ballot statement must receive prior approval by a vote of the City Council at a regularly scheduled meeting. D. City insignia, equipment and property shall be used only for appropriate purposes as determined through policy direction of the entire City Council and related operationaly direction by the City Manager and appropriate subordinate staff. E. City insignia and the names of all City Council members shall not be used on any document without the approval of a majority of the City Council or the City Manager. They shall not be used for personal, political or pecuniary purposes. F. Any use of City letterhead, stationery, or insignia, with the exception of City business cards, is t be solely used through City Staff. No personal use or dissemination is allowed. The violation of this policy will result in City Council imposing some or all of the the following: a. Censure by the City Council b. Removal from City Council committee assignments C. Suspension of privileges. d. Suspension of City sponsored attendance of all conferences, meetings, workshops, seminars, and other such gatherings. e. Discontinuance of City credit card use. f. Discontinued use of any City equipment, including but not limited to automobile, computers and software. g. Any other sanctions as deemed appropriate by the City Council. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this day of , 1996. Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on day of 1996, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. I, TO: Terrence L. Belanger, City Manager MEETING DATE: April 2, 1996 REPORT DATE: March 29, 1996 FROM: George A. Wentz, City Engineer TITLE: Install stop signs on Cold Spring Lane and Fountain Springs Road at Castlerock Road and remove the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Springs Road. SUMMARY: To address the sight distance restriction and reduce potential vehicular conflicts, staff recommends the installation of stop signs on Cold Spring Lane and Fountain Springs Road at Castlerock Road. Based on numerous complaints, on March 20, 1996, the City Engineer temporarily covered the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Springs Road. Staff has determined that the public health, safety, and welfare will be better protected by the removal of the "No Left -Turn" sign. In conjunction with the Country Hills Towne Center, further study will be conducted to evaluate the driveway on Fountain Springs Road. RECOMMENDATION: That the City Council adopt/approve: A. Resolution No. 96 -XX entitled: "Resolution of the City Council of the City of Diamond Bar approving the installation of stop signs on Cold Spring Lane and Fountain Spring Road at Castlerock Road"; B. Resolution No. 96 -XX entitled: "Resolution of the City Council of the City of Diamond Bar regarding the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Springs Road"; and C. Approve the contract amendment with DKS Associates to increase the fee from $9,890 to $13,390. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolutions) _ Bid Specification con fife in City Clerk's office) _ Ordinances(s) X Other: Warrant Analysis Agreement(s) DKS' Proposal EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? Which Commission? reviewed by the City X Yes No Majority _ Yes _ No Yes X No 5. Are other departments affected by the report? N/A _ Yes Report discussed with the following affected departments: REVIEW D Y: ,� Ter ence L. B anger Frank M. Usher ge nt City Manager Assistant City Manager `"City Engineer No CITY COUNCIL REFURT MEETING DATE: April 2, 1996 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Install stop signs on Cold Spring Lane and Fountain Springs Road at Castlerock Road and remove the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Springs Road ISSUE STATEMENT: To install stop signs on Cold Spring Lane and Fountain Springs Road at Castlerock Road and remove the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Springs Road. RECOMMENDATION: That the City Council adopt/approve: A. Resolution No. 96 -XX entitled: "Resolution of the City Council of the City of Diamond Bar approving the installation of stop signs on Cold Springs Lane and Fountain Springs Road at Castlerock Road"; B. Resolution No. 96 -XX entitled: "Resolution of the City Council of the City of Diamond Bar regarding the "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Springs Road"; and C. Approve the contract amendment with DKS Associates to increase the fee from $9,890 to $13,390. FINANCIAL SUMMARY: The recommendation to install stop signs on Cold Spring Lane and Fountain Springs Road at Castlerock Road will cost the City approximately $1,000. The recommendation to amend DKS Associate's contract will cost the City an additional $3,500, which will be funded by the Traffic and Transportation Contract Services account. BACKGROUND/DISCUSSION: The Neighborhood Traffic Management Study identified and proposed to address various traffic -related concerns presented by residents in the area bounded by Diamond Bar Boulevard, Pathfinder Road and Brea Canyon Road. Among the concerns identified were speeding, school -related traffic, and cut -through traffic. The Neighborhood Traffic Management Study's results and recommendations to mitigate residents' concerns was approved by the City Council on January 9, 1996. As shown on the attached plan, mitigation measures proposed under Plan One of Part 1 were as follows: 1. "No Commercial Trucks" signs on Fountain Springs Road at Brea Canyon Road and westerly of the Country Hills Towne Center driveway and on Cold Spring Lane at Brea Canyon Road and at Diamond Bar Boulevard; Page Two Neighborhood Traffic Management Study: April 2, 1996 2. "No Left -Turn" sign at the driveway of Country Hills Towne Center on Fountain Springs Road; 3. "No Parking, Loading Only", signs in front of Castlerock Elementary School; 4. "No U -Turn" signs at the intersection of Evergreen Springs Drive and Birch Hill Drive and at Lost River Drive; 5. "No Parking, 7 AM -3 PM, School Days Only" signs on both sides of Evergreen Springs Drive between Pathfinder Road and Birch Hill Drive; and 6. "No Parking Anytime" signs and/or painting red curbs along Fountain Springs Road from Diamond Bar Boulevard to Crooked Creek Drive and painting red curbs along curvatures on Rising Star Drive, Crooked Creek Drive, Harmony Hill Drive, Hidden Pines Drive at Sunbright Drive and Sunbright Drive at Silver Cloud Drive. A recommendation also proposed as part of Plan One of Part 1 is the further warrant studies for the installation of multi -way stop signs on Cold Spring Lane and Fountain Springs Road at Castlerock Road, Evergreen Springs Drive at Sunbright Drive, and Fountain 'Springs Road at Brea Canyon Road. At this time, DKS Associates has conducted a multi -way stop sign warrant analysis at the Fountain Springs Road/Castlerock Road and Cold Spring Lane/Castlerock Road intersections. Further investigation indicated that these two intersections exhibit either sight distance restriction or potential safety conflict. Sight distance is restricted at the intersection of Fountain Springs Road at Castlerock Road. This could produce a safety hazard for vehicles entering Fountain Springs Road from Castelrock Road. The intersection of Cold Spring Lane and Castlerock Road experiences heavy westbound left -turn traffic on Cold Spring Lane heading towards Castlerock Elementary School. The heavy traffic, which is experienced during a.m. and p.m. peak hours, causes substantial delay and safety hazard for vehicles entering Cold Spring Lane from Castlerock Road. The installation of stop signs on Cold Spring Lane and Fountain Spring Road at Castlerock Road is designed to address the sight distance restriction and to reduce the potential for vehicle conflicts. Pursuant to Resolution No. 96-02 approved by the City Council on January, 9, 1996, a "No Left -Turn" sign was installed at the driveway of Country Hills Towne Center on Fountain Springs Road. After said sign was installed, the City received numerous complaints questioning the effectiveness and inconvenience of the sign. On March 20, 1996, the City Engineer temporarily covered the sign based on numerous complaints received. Staff has determined that the public health, safety, and welfare will be better protected by the removal of the "No Left -Turn" sign. In conjunction with the Country Hills Towne Center, further study will be conducted to evaluate the driveway on Fountain Springs Road. To assure that the evaluation will be done comprehensively, staff recommends that DKS Associates provides the necessary technical assistance based on their familiarity with the Neighborhood Traffic Management Study. The fee increase of $3,500 reflects the additional tasks as outlined in the attached DKS Associates' proposal of March 28, 1996. PREPARED BY: David G. Liu/Tseday Aberra -Y 3: c ow V) -Y o 0 Z C CY) O CD - 0 cin 0 O(D R50010� No. 96•_ RESOLUTION OF THE CITY OCOIL F F 8T PTHE SIGNS ON OF DIAMOND BAR APPROVING THE INSTALLATION LANE AND FOUNTAIN SPRING ROAD AT CASTLEROCK ROAD A. RECITALS. (i) y The Cit Council considered this matter at a public meeting on April 2, 1996. (ii) At the meeting of April 2, 1996, the City Council determined that the installation of stop signs on Cold Spring Lane and Fountain Spring Road at Castlerock Road is appropriate. (iii) The City Council recommends installation of stop signs on Cold Spring Lane and Fountain Spring Road at Castlerock Road. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Section 10.08.010 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by installing stop signs on Cold Spring Lane and Fountain Spring Road at Castlerock Road as 4. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said signs to be installed as herein defined be established. PASSED, APPROVED and APPROVED this day of , 1996 MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on day of 1996 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar RESOLUTION NO. 96 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGARDING THE NO LEFT TURN SIGN AT THE DRIVEWAY OF COUNTRY HILLS TOWNE CENTER ON FOUNTAIN SPRINGS ROAD RECITALS A. Resolution No. 96-02, entitled "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROVIDING FOR THE INSTALLATION OF 'NO COMMERCIAL TRUCKS' SIGNS ON FOUNTAIN SPRINGS ROAD AT BREA CANYON ROAD AND WESTERLY OF THE COUNTRY HILLS TOWNE CENTER DRIVEWAY AND ON COLD SPRING LANE AT BREA CANYON ROAD AND DIAMOND BAR BOULEVARD, 'NO LEFT -TURN' SIGNS AT THE DRIVEWAY EXIT OF COUNTRY HILLS TOWNE CENTER ALONG FOUNTAIN SPRINGS ROAD, 'NO PARKING, LOADING ONLY' SIGNS IN FRONT OF CASTLEROCK ELEMENTARY SCHOOL, 'NO U-TURN' SIGNS AT THE INTERSECTION OF EVERGREEN SPRINGS DRIVE AT BIRCH HILL DRIVE AND AT LOST RIVER DRIVE, 'NO PARKING, 7- 3, SCHOOL DAYS ONLY' SIGNS ON BOTH SIDES OF EVERGREEN SPRINGS DRIVE BETWEEN PATHFINDER ROAD AND BIRCH HILL DRIVE, 'NO PARKING ANYTIME' SIGNS AND PAINTING RED CURBS ALONG FOUNTAIN SPRINGS ROAD FROM DIAMOND BAR BOULEVARD TO CROOKED CREEK DRIVE AND PAINTING RED CURBS ALONG CURVATURES ON RISING STAR DRIVE, CROOKED CREEK ROAD, HARMONY HILL DRIVE, HIDDEN PINES DRIVE AT SUNBRIGHT DRIVE, AND SUNBRIGHT DRIVE AT SILVER CLOUD DRIVE," was adopted on January 9, 1996. B. Resolution No. 96-02 provided in part for the installation of "No Left Turn" sign at the driveway exit of Country Hills Towne Center along Fountain Springs Road (the "Sign"). C. After installation of the Sign pursuant to Resolution No. 96-02, numerous residents in the area complained of the inconvenience and deleterious effect on traffic caused thereby. D. On March 20 1996, the City Engineer covered the Sign as a temporary measure pursuant to Section 10.08.130 of the Diamond Bar Municipal Code. The City Council of the City of Diamond Bar hereby finds, resolves and determines as follows: SECTION 1. The public health, safety and welfare will be better protected by the removal of the Sign. SECTION 2. The action of the City Engineer in temporarily covering the Sign is ratified. SECTION 3. Pursuant to Section 10.08.010, the City Engineer is authorized and directed to evaluate the Country Hills Towne Center driveway on Fountain Springs Road (including holding at least one workshop with the businesses/residents; to report back to the Council with a recommendation on the matter by October 1, 1996); and, in the meantime, to remove the Sign. PASSED, APPROVED AND ADOPTED this second day of April, 1996. MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on second day of April, 1996, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk City of Diamond Bar 2 ./r DKS Associates 2700 North Main Street, Suite 900 Santa Ana, CA 92701 Phone: (714) 543-9601 Fax: (714) 648-0402 March 21, 1996 Mr. David G. Liu Deputy Director of Public Works City of Diamond Bar 21660 E. Copley Drive, Ste 190 Diamond Bar, CA 91765-4177 Subject: Multi -way Stop Sign Warrant Analysis at Two Intersections in the Heritage Neighborhood Study Area P94198 Dear Mr. Liu: DKS Associates is pleased to submit this letter report documenting the traffic analysis for the intersections at: • Fountain Springs Drive / Castlerock Road • Cold Spring Lane / Castlerock Road The purpose of this study is to determine if the any of the two study intersections meet multi -way stop -sign warrants under the guidelines of the California Department of Transportation (Caltrans) "Traffic Manual". This study was initiated by the Diamond Bar City Council Resolution, adopted January 9, 1996 as part of "Plan One -Part 1" of the Neighborhood Traffic Study that was prepared for the City by DKS Associates. Traffic Analysis In order to establish multi -way stop sign warrants, 24 hour traffic counts were collected at the two study intersections on Thursday, January 18, 1996. The Los Angeles County Sheriff Department's traffic accident data was collected at the two locations to determine how many accidents have occurred over the last three years. These two items are needed to determine if the intersections meet the multi -way stop sign warrant. Multi -way Stop Sign Warrants - Generally, stop signs are an inconvenience to motorists. A stop sign should only be used where they are warranted. A warrant is the justification or grounds for the installation of a sign or other traffic control device. Warrants are essentially adopted by all agencies throughout .the United States. The 1988 Manual on Uniform Traffic Control Devices, Federal Highway Administration and the Caltrans Traffic Mr. David G. Liu March 21, 1996 Page 2 Manual specifies that a stop sign may be warranted at an intersection where one or more of the following conditions exist: 1. Intersection of a less important road with a main road where application of the normal right-of-way rule is unduly hazardous. 2. Street entering a through highway or street. 3. Unsignalized intersection in a signalized area. 4. Other intersections where a combination of high speed, restricted view, and serious accident record indicates a need for control by the stop sign. The multi -way or four-way stop sign installation is useful as a safety measure at select locations. It should ordinarily be used only where the volume of traffic on the intersecting roads is approximately equal. The 1988 Manual on Uniform Traffic Control Devices and Caltrans Traffic Manual both state that a multi -way stop installation may be warranted if any of the following conditions occur: 1. Where traffic signals are warranted and urgently needed, the multi -way stop may be an interim measure that can be installed quickly to control traffic while arrangements are being made for traffic signal installations. 2. An accident problem, as indicated by five or more reported accidents within a 12 month period of a type susceptible to correction by a multi -way stop installation. Such accidents include right and left -turn collisions as well as right-angle collisions. 3. Minimum traffic volumes: a) The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles per hour for any 8 hours of an average day, and b) The combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per Mr. David G. Liu March 21, 1996 Page 3 hour for the same 8 hours, with an average delay to minor street vehicular traffic of at least 30 seconds per vehicle during the maximum hour, but C) When the 85 percentile approach speed of the major street traffic exceeds 40 miles per hour, the minimum vehicular volume warrant is 70 percent of the above requirements. In addition, traffic engineering studies may justify a decision to install stop signs on the major street where safety considerations may justify stopping the greater flow of traffic to permit a left -turning movement or restricted sight distances. Findings Fountain Springs Road / Castlerock Road The data collected at this location yielded the following results: There was (1) one recorded traffic accident in 1995, (1) one in 1994, and none in 1993-1991 at the intersection. 2. The total vehicular volume entering the intersection from all approaches has an average of 243 vehicles per hour for any 8 hours of an average weekday. This is less than 500 minimum threshold. Cold Spring Lane / Castlerock Road The data collected at this location yielded the following results: There was (1) one recorded traffic accident in 1994 and (1) one in 1991. No accidents occurred in 1995, 1993, and 1992 at the intersection. 2. The total vehicular volume entering the intersection from all approaches has an average of 382 vehicles per hour for any 8 hours of an average weekday. This is less than 500 minimum threshold. Mr. David G. Liu March 21, 1996 Page 4 Conclusions & Recommendations Fountain Springs Road/Castlerock Road and Cold Spring Lane/Castlerock Road intersections do not have sufficient traffic volumes to meet the minimum threshold volume of 500 vehicles per hour. DKS Associates conducted field observations at both intersections to determine if there are other conditions that may warrant the installation of stop signs. The results were: • The sight distance is restricted which produces a safety hazard for. any vehicle entering Fountain Springs Road from Castlerock Road. Stop signs installed on Fountain Springs Road will reduce this potential safety conflict. Heavy west bound left -turn traffic on Cold Spring Lane heading towards Castlerock Elementary School during peak morning and afternoon hours causes a substantial delay and safety hazard for vehicles entering Cold Spring Lane from Castlerock Road. Stop signs installed on Cold Spring Lane will reduce this potential safety conflict. Based on these safety considerations at Fountain Springs Road/Castlerock Road and Cold Spring Lane/Castlerock Road, four-way stop signs should be installed at both of these locations to reduce the potential for vehicle conflicts. If you have any questions regarding this letter, please contact me at (714) 543-9601. Sincerely, DKS ASSOCIATES A California Corporation Mario A. Sanchez, P.E. Transportation Engineer cc: Douglas E. Smith, P.E. mltway. rep DKS Associates 2700 North Main Street Suite 900 Santa Ana, CA 92701 Phone: (714) 543-9601 ;\ Fax: (714) 648-0402 ���, �• 1� 1gg6 March 27, 1996 Mr. David G. Liu Department of Public Works City of Diamond Bar 21660 E. Copley Dr., Suite 190 Diamond Bar, CA 91765-4177 Subject: Cost Proposal for Effectiveness of `Plan I -Part One" Improvements of the Heritage Tract Neighborhood Traffic Study A9ex1000 Dear Mr. Liu. In accordance with our telephone conversations on March 19, 1996, DKS Associates will evaluate and prepare a report documenting the effectiveness of implemented traffic control devices. The following tasks will be conducted: Task 1- Evaluate all traffic signs and pavement markings that have been installed by conducting a field review and video-taping improvements during critical time periods. Also, traffic signs in and around the school areas will be re- evaluated to see if they conform to Chapter 10, "School Pedestrian Safety" of the Traffic Manual. Task 2- Conduct parking evaluation of business facility on the corner of Fountain Springs Road at Diamond Bar Boulevard due to the red curb installation along Fountain Springs Road. Parking generation calculations will be conducted of the existing land uses on this site to determine if the number of existing parking spaces on site is adequate. Task 3- Prepare Neighborhood Survey Questionnaire to be mailed to residents that will ask for their input regarding "Plan I -Part 1 " improvements. The City will do the mailing of the Questionnaire. Task 4- Attend two Public Workshops with City Council, Traffic Committee Staff, and residents. Task 5- Prepare report that will discuss findings of evaluation, questionnaire, workshops, and recommendations. The report will include discussions of County Fire Department' input of proposed traffic chokers, Country Hills 1-714-648-0402 DKS ORANGE COUNTY 785 P©Z 'H, � Mr. David G. Liu March 27, 1996 Page 2 Towne Center Management' disposition of onsite traffic circulation, and the driveway located on Fountain Springs Road. The cost for these five tasks are listed above will be a not -to -exceed lump -sum fee of $3,500. Again, we look forward to working with you to complete this study. Sincerely, DKS ASSOCIATES A California Corporation Douglas E. Smith, P.E. Principal INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and City Council n FROM: Terrence L. Belanger, City Manager � SIJ SUBJECT: Redevelopment Related Council Actions DATE: March 29, 1996 We are presenting for consideration, and action, a number of organizational actions and two contracts for redevelopment related consulting services. The proposed Council actions are a resolution approving an advance and reimbursement agreement with the Diamond Bar Redevelopment Agency and a resolution approving compensation for redevelopment agency board members. The first resolution and related agreement enables the City to provide necessary administrative and operational services to the Redevelopment Agency. When funds may become available to the Agency, if a redevelopment project area is adopted, the Agency would then be required to re -pay the City for its services. The agreement also provides that the City may advance up to $125,000 to the Agency. These funds will be advanced as needed. The initial use of these funds will be to pay for consulting services, which are the subject of a following report. The California Health and Safety Code provides for the compensation of redevelopment agency board members. The amount provided by law is $30 for each meeting attended, to a maximum of four meetings in any calendar month. The second resolution provides for that compensation to the Diamond Bar Redevelopment Agency board members. nbw attachment RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AN ADVANCE AND REIMBURSEMENT AGREEMENT WITH THE DIAMOND BAR REDEVELOPMENT AGENCY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: SECTION 1. The Agreement for Advance and Reimbursement of Administrative and Overhead Expenses, attached hereto as Exhibit A, is hereby approved. The Mayor is hereby authorized and directed to execute such Advance and Reimbursement Agreement for and on behalf of the City. PASSED, APPROVED and ADOPTED this 1996. MAYOR ATTEST: LYNDA BURGESS, CITY CLERK 960314 10572-00024 wt 1420299 day of RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING COMPENSATION FOR REDEVELOPMENT AGENCY BOARD MEMBERS THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: SECTION 1. The City Council of the City of Diamond Bar, by ordinance, declared a need for a redevelopment agency to function in the City and declared itself to be the redevelopment agency. SECTION 2. The City Council hereby determines and prescribes that each member of the redevelopment agency will receive, as compensation, the sum of $30.00 for each meeting of the agency attended by the member, provided that no member shall receive compensation for attending more than four meetings of the agency during any calendar month. In addition, members shall receive their actual and necessary expenses incurred in the discharge of their duties. PASSED, APPROVED and ADOPTED this day of , 1996. MAYOR ATTEST: LYNDA BURGESS, CITY CLERK 960377 10572400024 rdh 1672480 0 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the day of 1996, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: City Clerk, City of Diamond Bar INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Diamond Bar Redevelopment Agency Board Members -- 4tt-� FROM: Terrence L. Belanger, City Manager' . [ �, SUBJECT: Organizational Actions for the Diamond Bar Redevelopment Agency DATE: April 2, 1996 We are presenting for consideration, and action, a number of organizational actions for the Diamond Bar Redevelopment Agency. The proposed Agency actions are a resolution adopting Agency bylaws, a resolution appointing a chairman and vice chairman, a resolution adopting a conflict of interest code, with designated position and disclosure categories, a resolution approving an advance and reimbursement agreement with the City of Diamond Bar, and a resolution adopting a Redevelopment Agency budget fro the balance of Fiscal Year 1996. The first resolution adopts Agency bylaws. The bylaws establish the City Council as the governing board of the Agency and designate the City Manager as the Executive Director. They also enable the Executive Director to designate subordinate personnel. This is intended to be done at no additional cost to the City. The bylaws designate the City Attorney to be the General Counsel for the Agency. The patterns of operation of the Agency are those of the City. The time and place of Agency meetings are those of the City Council. The second resolution provides for Agency action in appointing the chairman and vice chairman. The third resolution adopts a model conflict of interest code, and establishes designated positions and disclosure categories. The fourth resolution and related agreement enables the City to provide necessary administrative and operational services to the Redevelopment Agency. When funds may become available to the Agency, if a redevelopment project area is adopted, the Agency would then be required to repay the City for its services. The agreement also provides that the City may advance up to $125,000 to the Agency. These funds will be advanced as needed. The initial use of these funds will be to pay for consulting services, which are the subject of a following report. The fifth resolution adopts a Redevelopment Agency budget for the balance of Fiscal Year 1996. nbw RESOLUTION NO. A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING AGENCY BYLAWS RECITALS: WHEREAS, it is desirable that the Diamond Bar Redevelopment Agency adopts rules and regulations governing its operations in the form of Bylaws of the Agency; and WHEREAS, certain Bylaws for the Agency have been presented to the Agency, a copy of which is attached hereto as Exhibit A. NOW, THEREFORE, THE DIAMOND BAR REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: SECTION 1. The Agency hereby adopts and approves the Bylaws attached hereto as Exhibit A as the Bylaws for the Diamond Bar Redevelopment Agency. PASSED, APPROVED and ADOPTED this 1996. CHAIRMAN ATTEST: LYNDA BURGESS, SECRETARY 960314 10372-00024 wt 1420301 day of I, LYNDA BURGESS, Secretary of the City of Diamond Bar Redevelopment Agency do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Redevelopment Agency of the City of Diamond Bar, California, at its meeting held on the day of , 1996, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAINED: BOARD MEMBERS: Lynda Burgess, Secretary BYLAWS OF THE DIAMOND BAR REDEVELOPMENT AGENCY ARTICLE I - THE AGENCY Section 1. Name of Agency. The name of the Agency shall be the "Diamond Bar Redevelopment Agency." Section 2. Seal of Agency. The Agency may have a seal. The seal of the Agency shall be in the form of a circle and shall bear the name of the Agency and the year of its organization. Section 3. Office of Acrency. The office of the Agency shall be at the offices of the City of Diamond Bar. Section 4. Governing Board. The members of the City Council of the City of Diamond Bar shall constitute the governing board of the Agency. ARTICLE II - OFFICERS AND PERSONNEL Section 1. Officers. The officers of the Agency shall be a Chairman, a Vice Chairman, an Executive Director, a Secretary, and a Treasurer. An officer or member of the Agency shall sign all contracts, deeds and other instruments made by the Agency. Section 2. Chairman. The Chairman shall be appointed from among the members of the governing board of the Agency by the governing board of the Agency. The Chairman shall preside at all meetings of the Agency. Section 3. Vice Chairman. The Vice Chairman shall be appointed from among the members of the governing board of the Agency by the governing board of the Agency. The Vice Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman. Section 4. Executive Director. The Executive Director shall be the then current City -Manager of the City of Diamond Bar. The Executive Director shall conduct the day-to-day administration of the business and affairs of the Agency, subject to the direction of the governing board of the Agency. Section 5. Deputy Executive Director. The Deputy Executive Director shall be designated by the Executive Director. The Executive Director shall advise the governing board of the Agency of such designation. The Deputy Executive Director shall perform the duties of the Executive Director in the absence or incapacity of the Executive Director. The Executive Director shall perform such other duties of the Executive Director as are delegated by the Executive Director. 960314 10572-00024 wt 1420304 Section 6. Secretary. The Secretary of the Agency, shall be the person designated by the City Manager as the City Clerk of the City of Diamond Bar. The Secretary shall keep the records of the Agency, shall act as Secretary of the meetings of the governing board of the Agency and record all votes, and shall keep a record of the proceedings of the Agency in the form of minutes to be kept for such purpose, and shall perform all duties incident to the position of Secretary of the Agency. The Secretary shall keep in safe custody the seal of the Agency and shall have the power to affix such seal as required to all contracts and instruments authorized to be executed by the Agency. The Secretary may attest to signatures of officers of the Agency. The Secretary shall designate one or more deputies who shall perform the duties of the Secretary in the absence or incapacity of the Secretary. The Secretary shall advise the governing board of the Agency of such designations. Deputy Secretaries shall perform such other duties of the Secretary as are delegated by the Secretary. Section 7. Treasurer. The Treasurer shall be the then current Treasurer of the City of Diamond Bar. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Agency, as requested, an account of the transactions of the Agency and shall perform any other duties that are designated from time to time by the Agency. The Treasurer, or in the absence of the Treasurer, a person appointed by the Treasurer or the Agency, shall have the care and custody of all funds of the Agency. The Treasurer may enter into agreements on behalf of the Agency with any financial institution authorized to accept deposits of public funds, providing for the transfer of funds between accounts maintained therein by the Agency upon request by telephone. Such agreements may also provide for the investment upon request by telephone of funds maintained in such accounts, in property or securities in which public agencies may legally invest money subject to their control. Such agreements shall designate the accounts maintained by the Agency which are subject thereto, and the persons who may, from time to time, make such transfers and direct such investments by telephone request. Section 8. Assistant Treasurer. The Assistant Treasurer shall be designated by the Treasurer. The Treasurer shall advise the governing board of the Agency of such designation. The Assistant Treasurer shall perform the duties of the Treasurer in the absence or incapacity of the Treasurer. The Assistant Treasurer shall perform such other duties of the Treasurer as are delegated by the Treasurer. Section 9. Additional Duties. The officers of the Agency shall perform such other duties and functions as may from time to time be required by the Agency or these Bylaws or by resolution, rules and regulations or by motion of the Agency. All warrants, orders or checks of the Agency for the payment of any money shall be executed and countersigned by two of the following three persons: Chairman, Executive Director or the 960314 10572-00024 wt 1420304 2 Assistant Treasurer. Any person required or authorized pursuant to this Section to sign, or countersign, any warrant, order or check may execute such warrant, order or check by means of a facsimile signature in lieu of his manual signature upon the filing and certification of such.person's manual signature in accordance with the Uniform Facsimile Signature of Public Officials Act (Government Code Section 5500, It sea.) as the same now exists or as may be amended from time to time. Whenever any warrant, order or check is for an amount payable in excess of $10,000.00, the same shall be signed by the Chairman and one of the other two persons designated above and such signatures shall be affixed manually and not through the use of facsimile signature. Section 10. General Counsel. The General Counsel of the Agency shall be the City Attorney of the City of Diamond Bar and shall serve for an indefinite term concurrent with his or her service to the City as City Attorney. The General Counsel shall act as the legal advisor to the Agency and the Executive Director in all legal matters pertaining to the functions of the Agency. The Agency may appoint or authorize additional legal counsel from time to time. Section 11. Additional Personnel. The Agency may from time to time appoint such other officers, or assistants or deputy officers to perform the duties of officers and employ such other personnel as it deems necessary to exercise its powers, duties and functions. The selection and compensation of such officers and other personnel shall be determined by the Agency. ARTICLE III - MEETINGS Section 1. Regular Meetings. Regular meetings shall be held on the day or days and at the time and place of regular meetings of the City Council of the City of Diamond Bar. Section 2. Applicability of Ralph M. Brown Act. Meetings of the Agency shall be held, notice given and the business of the Agency conducted, all as provided in the Ralph M. Brown Act, being California Government Code Section 54950, et secr. Section 3. Ouorum. Three members of the Agency shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. Action may be taken by the governing board of the Agency upon a vote of a majority of a quorum, unless a higher vote is required by law. Section 4. Manner of Voting. The manner of voting on resolutions and on other matters shall be as prescribed by the Chairman. 960314 10572-00024 wt 1420304 3 Section 5. Rules of Procedure. All rules of order not herein provided for shall be determined in accordance with such rules of procedure as are followed from time to time by the City Council of the City of Diamond Bar. Failure to comply with any provision of such rules of procedure shall not invalidate any action of the Agency. ARTICLE IV - AMENDMENTS Section 1. Amendments to Bylaws. The Bylaws of the Agency may be amended by resolution of the Agency. 960314 10572-00024 wt 1420304 4 RESOLUTION NO. A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPOINTING A CHAIRMAN AND VICE CHAIRMAN OF THE AGENCY THE DIAMOND BAR REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: SECTION L. The Agency hereby appoints as the Chairman of the Agency. SECTION 2. The Agency hereby appoints as the Vice Chairman of the Agency. SECTION 3. The terms of office of the Chairman and Vice Chairman of the Agency shall be for one year, or until their successors have been chosen. The Chairman and the Vice Chairman of the Agency shall be appointed from among the members of the governing board of the Agency by the governing board of the Agency annually at the same time that the City Council of the City of Diamond Bar is reorganized. PASSED, APPROVED, and ADOPTED this day of . 1996. CHAIRMAN ATTEST: LYNDA BURGESS, SECRETARY %0328 10572-00024 r& 1672481 0 - 1 - I, LYNDA BURGESS, Secretary of the City of Diamond Bar Redevelopment Agency do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Redevelopment Agency of the City of Diamond Bar, California, at its meeting held on the day of 1996, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAINED: BOARD MEMBERS: Lynda Burgess, Secretary RESOLUTION NO. A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ADOPTING A CONFLICT OF INTEREST CODE CONTAINING DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES THE DIAMOND BAR REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: SECTION 1. The Political Reform Act, Government Code Sections 81000, at seg., requires the Diamond Bar Redevelopment Agency (the "Agency") to adopt a Conflict of Interest Code. SECTION 2. The Fair Political Practices Commission has adopted a standard model Conflict of Interest Code. The standard model code is codified at 2 California Code of Regulations Section 18730 and can be incorporated by reference by the Agency as the Agency's Conflict of Interest Code. SECTION 3. The standard model Conflict of Interest Code adopted by the Fair Political Practices Commission attached hereto as Exhibit A, as amended by the Commission from time to time, and Appendix A which sets forth the designated positions and the disclosure categories for each position of the Agency, are hereby adopted and incorporated by reference herein and shall constitute the Conflict of Interest Code for the Diamond Bar Redevelopment Agency. SECTION 4. Persons holding designated positions listed on Appendix A shall file statements of economic interest according to the requirements contained in Appendix A to the Conflict of Interest Code. PASSED, APPROVED, and ADOPTED this day of . 1996. CHAIRMAN ATTEST: LYNDA BURGESS, SECRETARY %0327 10572-00024 r& 1672478 0 I, LYNDA BURGESS, Secretary of the City of Diamond Bar Redevelopment Agency do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Redevelopment Agency of the City of Diamond Bar, California, at its meeting held on the day of , 1996, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAINED: BOARD MEMBERS: Lynda Burgess, Secretary EXHIBIT A (Regulations of the Fair Political Practices Commission, Title 2, Division 6 of the California Code of Regulations) `18730. Provisions of Conflict of Interest Codes. (a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below constitute the adoption and promulgation of a conflict of interest code within the meaning of Government Code Section 87300 or the amendment of a conflict of interest code within the meaning of Government Code Section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of Article 2 of Chapter 7 of the Political Reform Act, Government Code Sections 81000, g& sec. The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Government Code Section 87100, and to other state or local laws pertaining to conflicts of interest. (b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows: (1) Section 1. Definitions. The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. Sections 18100, r eea.), and any amendments to the Act or regulations,. are incorporated by reference into this conflict of interest code. -1 18730 !� Sec�ion 2. Designated Employees. The persons holding posi=ic::s listed in the Appendix are designated employees. It has been determined that these persons make or participate in the making c_` decisions which may foreseeably have a material effect on financial interests. (3' Se__ion 3. Disclosure Categories. This code does not establish any disclosure obligation for those designated employees whc are also specified in Government Code Section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must report their financial interests pursuant to Article 2 of Chapter 7 of the Political Reform Act, Government Code Sections 87200, It sec. In addition, this code does not establish any disclosure obligation for any designated employees who are designated in a conflict of interest code for another agency, if all of the following apply: A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency; 8) The disclosure assigned in the code of the other agency is the same as that required under Article 2 of Chapter 7 of the Political Reform Act, Government Code Section 87200: and -°2 18730 C) The filing officer is the same for both agencies.l Such persons are covered by this code for disqualification purposes only. with respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of financial interests are reportable. Such a designated employee shall disclose in his or her statement of economic interests those financial interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned in the Appendix. It has been determined that the financial interests set forth in a designated employee's disclosure categories are the kinds of financial interests which he or she foreseeably can affect materially through the conduct of his or her office. (4) Section 4. Statements of Economic Interests: Place of Filing. The code reviewing body shall instruct all designated employees within its code to file statements of economic interests with the agency or with the code reviewing body, as provided by the code reviewing body in the agency's 1 Designated employees who are required to file statements of economic interests under any other agency's conflict of interest code, or under Article Z for a different jurisdiction, may expand their statement of economic interests to cover reportable interests in both jurisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and distinct statements, provided that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. See Government Code Section 81004. .- °3 18730 conflict of interest code.2 (5) Section 5. Statements of Economic Interests: Time of Filing. (A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated and approved by the code reviewing body, shall file statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment. (B) Assuming Office Statements. A11 persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed. (C) Annual Statements. All designated employees shall file statements no later than April 1. (D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office. (5.5) Section S.S. statements for Persons Who Resign Prior to Assuming Office. Any person who resigns within 12 months of initial appointment, or within 30 days of the date of notice 2 See Government Code Section 81010 and 2 Cal. Code of Rego. Section 18115 for the duties of filing officers and persons in agencies who make and retain copies -of statements and forward the originals to the filing officer. 4 18730 provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she did not make or participate in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her appointment. Such persons shall not file either an assuming or leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following: (1) File a written resignation with the appointing power; and (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation he or she did not make, participate in the making, or use the position to influence any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position. (6) Section 6. Contents of and Period Covered by Statements of Economic Interests. (A) Contents of Initial Statements. Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code. (B) Contents of Assuming Office Statements. Assuming office statements shall disclose any reportable investments, 5 16730 t interests in real property and business positions held on the date of assuming office or, if subject to State Senate confirmation or appointment, on the date of nomination, and income received during the 12 months prior to the date of assuming office or the date of being appointed or nominated, respectively. (C) Contents of Annual Statements. Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year provided, however, that the period covered by an employee's first annual statement shall begin on the effective date of the code or the date of assuming office whichever is later. (D) Contents of Leaving Office Statements. Leaving office statements shall disclose reportable investments, interests in real property, income and business positions held or received during the period between the closing date of the last statement filed and the date of leaving office. (7) Section 7. Manner of Reporting. Statements of economic interests shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency, and shall contain the following information: (A) Investments and Real Property Disclosure. When an investment or an interest in real property3 is required to be 3 For thepurpose interest inreproperty cdoes nolosure t -include the principaliresidence of the filer. 6 18730 reported,4 the statement shall contain the following: interest; 1. A statement of the nature of the investment or 2. The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged; property; 3. The address or other precise location of the real 4. A statement whether the fair market value of the investment or interest in real property exceeds one thousand dollars ($11000), exceeds ten thousand dollars ($10,000), or exceeds one hundred thousand dollars ($100,000). (B) Personal Income Disclosure. when personal income is required to be reported,5 the statement shall contain: 1. The name and address of each source of income aggregating two hundred fifty dollars ($250) or more in value or fif ty dollars ($50) or more in value if the income was a gift, and 4 Investments and interests in real market value of less than $1,000 are notpinvestments�and interests in real property within the meaning of the Political Reform Act. However, investments or interests in real property of an individual include those held by the individual's spouse and dependent children as well as a pro rata share of any investment or interest in real property of any business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater. 5 A designated employee's income includes his or her community property interest in the income of his or her spouse but does not include salary or reimbursement for expenses received from a state, local or federal government -agency. '7 18730 a general description of the business activity, if any, of each source; 2. A statement whether the aggregate value of income from each source, or in the case of a loan, the highest amount owed to each source, was one thousand dollars ($1,000) or less, greater than one thousand dollars (51,000), or greater than ten thousand dollars ($10,000); 3. A description of the consideration, if any, for which the income was received; 4. In the case of a gift, the name, address and business activity of the donor and any intermediary through which the gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was received; S. In the case of a loan, the annual interest rate and the security, if any, given for the loan. (C) Business Entity Income Disclosure. When income of a business entity, including income of a sole proprietorship, is required to be reported,` the statement shall contain: 1. The name, address, and a general description of the business activity of the business entity; 2. The name of every person from whom the business entity received payments if the filer's pro rata share of groes 6 Income of a business entity is reportable if the direct, indirect or beneficial interest of the filer and the filer's spouse in the business entitya 10 interest. In addition, the isclosureeofa rspercent ho ar clients or customers of a business entity is requiredonlwonly if the clients or customers are within one of the disclosure categories of the filer. 8 18730 receipts from such person was equal to or greater than ten thousand dollars (S1o,000). (D) Business Position Disclosure. When business positions are required to be reported, a designated employee shall list the name and address of each business entity in which he or she is a director, officer, partner, trustee, employee, or in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity. (E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal. (8) Section 8. Prohibition on Receipt of Honoraria. (A) No member of a state board or commission, and no designated employee of a state agency, shall accept any honorarium from any source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interest&. .This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. Subdivisions (b), (c), (d), and (e) of Government Code Section 89502 shall apply to the prohibitions in this section. 9 18730 (B) No member of the governing board of a special district or designated employee of a local government agency shall accept any honorarium. Subdivisions (b), (c), and (e) of Government Code Section 89502 shall apply to the prohibitions in this section. This section shall not limit or prohibit payments, advances, or reimbursements for travel and related lodging and subsistence authorized by Government Code Section 89506. (8.1) Section 8.1 Prohibition on Receipt of Gifts of $280 or More. (A) No member of a state board or commission, and no designated employee of a state agency, shall accept gifts with a total value of more than two hundred eighty dollars ($280) in a calendar year from any single source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests. This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. Subdivisions (b), (c), (d), and (e) of Government Code Section 89504 shall apply to the prohibitions in this section. (8) No member of the governing board of a special district, or designated employee of a local government agency shall accept any gifts with a total value of more than two hundred 10 18730 eighty dollars ($280) in a calendar year from any single source. Subdivision (d) of Government Code Section 89504 shall apply to this section. (9) Section 9. Disqualification. No designated employee shall make, participate in making, or in any way attempt to use his or her official position to influence the making of any governmental decision which he or she knows or has reason to know will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on the official or a member of his or her immediate family or on: (A) Any business entity in which the designated employee has a direct or indirect investment worth one thousand dollars ($1,000) or more; (e) Any real property in which the designated employee has a direct or indirect interest worth one thousand dollars ($1,000) or more; (C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made; (D) Any business entity in which the designated employee is a director, officer, partner, trustee, employee, or holds any position of management; or ii 18730 i (E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred and eighty dollars ($280) or more in value provided to; received by, or promised to the designated employee within 12 months prior to the time when the decision is made. (9.3) Section 9.3. Legally Required Participation. No designated employee shall be prevented from making or participating in the making of any decision to the extent his or her participation is legally required for the decision to be made. The fact that the vote of a designated employee who is on a voting body is needed to break a tie does not make his or her participation legally required for purposes of this section. (9.5) Section 9.5. Disqualification of State Officers and Employees. In addition to the general disqualification provisions of Section 9, no state administrative official shall make, participate in making, or use his or her official position to influence any governmental decision directly relating to any contract where the state administrative official knows or has reason to know that any party to the contract is a person with whom the state administrative official, or any member of his or her immediate family has, within 12 months prior to the time when the official action is to be taken: - (A) Engaged in a business transaction or transactions on terms not available to members of the public, regarding any investment or interest in real property; or (B) Engaged in a business transaction or transactions on terms not available to members of the public regarding the is3. 18730 rendering of goods or services totaling in value one thousand dollars ($1,000) or more. (10) Section 10. Manner of Disqualification. When a designated employee determines that he or she should not make a governmental decision because he or she has a disqualifying interest in it, the determination not to act must be accompanied by disclosure of the disqualifying interest. In the case of a voting body, this determination and disclosure shall be made part of the agency's official record; in the case of a designated employee who is the head of an agency, this determination and disclosure shall be made in writing to his or her appointing authority; and in the case of other designated employees, this determination and disclosure shall be made in writing to the designated employee's supervisor. (11) Section 11. Assistance of the Commission and Counsel. Any designated employee who is unsure of his or her duties under this code may request assistance from the Fair Political Practices Commission pursuant to Government Code Section 83114 or from the attorney for his or her agency, provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion. (12) Section 12. Violations. This code has the force and effect of law. Designated employees violating any provision of this code are subject to the administrative, criminal and civil sanctions provided in the Political Reform Act, Government Code 13 18730 APPENDIX A DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES FOR THE DIAMOND BAR REDEVELOPMENT AGENCY Designated Positions Disclosure Categories Agency Board Member 1 Executive Director, 1 Deputy Executive Director 1 Agency Treasurer 1 Assistant Treasurer 1 Agency Secretary 2 Agency Counsel , Disclosure Categories 1. Persons holding designated positions which are assigned a disclosure category of 111" above are not required to report under this Conflict of Interest Code because they hold positions within the City of Diamond Bar which are required to report pursuant to California Government Code Section 87200. Persons in this category 111" are, however, subject to the disqualification provisions of this Code when acting in their official capacity for the Agency. 2. Persons holding designated positions which are assigned a disclosure category of 112" above are not required to report under this Conflict of Interest Code because they also hold positions which are already required to disclose and report under the Conflict of Interest Code of the City of Diamond Bar. Persons in this category 112" are, however, subject to the disqualification provisions of this Code when acting in their official capacity for the Agency. 960627 10572.00024 rdh 1672478 0 RESOLUTION NO. A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AN ADVANCE AND REIMBURSEMENT AGREEMENT WITH THE CITY OF DIAMOND BAR THE DIAMOND BAR REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: SECTION 1. The Agreement for Advance and Reimbursement of Administrative and Overhead Expenses, attached hereto as Exhibit A, is hereby approved. The Chairman is hereby authorized and directed to execute such Advance and Reimbursement Agreement for and on behalf of the Diamond Bar Redevelopment Agency. PASSED, APPROVED and ADOPTED this , 1996. CHAIRMAN ATTEST: LYNDA BURGESS, SECRETARY 960314 10572-00024 wt 1420300 day of I, LYNDA BURGESS, Secretary of the City of Diamond Bar Redevelopment Agency do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the Redevelopment Agency of the City of Diamond Bar, California, at its meeting held on the day of , 1996, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAINED: BOARD MEMBERS: Lynda Burgess, Secretary AGREEMENT FOR ADVANCE AND REIMBURSEMENT OF ADMINISTRATIVE AND OVERHEAD EXPENSES This Agreement is made as of the day of 1996, by and between the CITY OF DIAMOND BAR (the "City") and the DIAMOND BAR REDEVELOPMENT AGENCY (the "Agency$$). A. Pursuant to the Community Redevelopment Law (California Health and Safety Code Section 33000, gt qg.) the City is undertaking a program for the redevelopment of blighted areas in the City. B. The Agency is utilizing the staff and other, resources of the City. The City Manager of the City serves as Executive Director of the Agency and it is anticipated that the staff of the Community Development Department and staff of the Public Works Department will devote substantial time in gathering information relating to redevelopment of blighted areas within the City, conferring with developers and potential developers of land within such blighted areas or the survey area, and conferring with public officials representing the taxing agencies and other governmental agencies regarding redevelopment. C. By providing and making available to the Agency the staff and other resources of the City, and by providing and making available to the Agency office space, equipment, supplies, insurance, and other City services and facilities, the City has advanced and will continue to advance the cost of the foregoing to the Agency. D. The City and the Agency desire to enter into this Agreement to acknowledge the foregoing recitals and to provide for an appropriate method of reimbursement of such advances by the Agency to the City. NOW, THEREFORE, THE PARTIES DO HEREBY AGREE AS FOLLOWS: Section 1. The City shall make available to the Agency its staff resources, office space, equipment, supplies, insurance and other services and facilities. The Agency shall have access to the services and facilities of the Planning Commission, the Community Development Department, the Public Works Department, the City Engineer, the other departments and offices of the City, and the City Attorney. Section 2. The value of the staff resources, office space, equipment, supplies, insurance and other services and facilities, as determined by the City Manager pursuant to Section 4 hereof, shall constitute a loan for the administrative expenses 960314 10572-00024 w4 1420305 and overhead of the Agency to be repaid in accordance with this Agreement. Section 3. On or prior to July 1st of each year, each of the department heads shall prepare and submit to the City Manager a detailed accounting of time spent during the immediately preceding fiscal year by department personnel on matters for or related to the Agency, the implementation of the overall program for the redevelopment of blighted areas within the City, and any undertaking in furtherance of any redevelopment plan by the City, the Agency, or any related or subordinate public entity of the foregoing. Each department head shall also prepare and submit to the City Manager a detailed accounting of the use of all office space, equipment supplies, insurance, and other City services and facilities used by department personnel in connection with time spent on the foregoing. Section 4. Based upon the foregoing detailed accountings prepared and submitted by each of the department heads, the City Manager shall calculate the total of such time. The City Manager shall further calculate the total aggregate time spent by all City personnel during such fiscal year, and shall then determine the percentage of time spent on matters related to redevelopment as described above. The City Manager shall further determine the fair rental value of the office space and equipment, and the value of supplies, insurance, and other City services and facilities used during such fiscal year. Based upon the percentage of staff time spent on matters related to redevelopment, as calculated above, the City Manager shall determine a fair, reasonable and appropriate rental amount to charge to the Agency for the use thereof during such fiscal year. Section 5. The Agency shall pay to the City, upon demand, the time charges, and the fair rental value of office space, equipment, supplies, insurance and other City services and facilities used during such fiscal year, as determined by the City Manager in accordance with Section 2 above. The Agency shall pay such charges, rental value and other value from any funds of the Agency lawfully available therefor; provided, however, that the obligation of the Agency shall be subordinate to any bond$, notes or other obligations of the Agency issued pursuant to law, and to any other obligation of the Agency incurred prior to the date of adoption of this Agreement. Section 6. The City Manager shall review, from time to time, amounts previously paid by the Agency to the City, which amounts were intended to reimburse the City for the time spent by staff of the City, and for the use of office space, equipment, supplies, insurance and other City services and facilities by the Agency. In the event that the City Manager determines following such review that additional moneys are due and owing to the City, the City Manager shall make immediate demand therefor. In the event that the City Manager determines following such review that the City has overcharged the Agency for such use, the City 960314 10572-0OM4 wit 1420305 - 2 - Manager shall apply a credit in the amount of such overcharge to the next demand or demands made to the Agency pursuant to this Agreement. Section 7. In addition to the City making available to the Agency its staff resources, office space, equipment, supplies, insurance and other services and facilities pursuant to Section 2 hereof, the City shall, from time to time and at the request of the Executive Director of the Agency, advance funds to the Agency in such amounts as the City Manager deems necessary for the administrative expenses and overhead of the Agency, including, but not limited to, expenses of redevelopment planning and dissemination of redevelopment information. Such amounts shall constitute a loan for the administrative and overhead of the Agency to be repaid to the City by the Agency upon demand of the City. The aggregate amount which may be advanced to the Agency pursuant to this Section 7 shall not exceed $125,000 without an amendment of this Agreement. Section S. Amounts not paid by the Agency to the City within 30 days of demand therefor pursuant to this Agreement shall bear interest at the average daily rate as determined by the Treasurer of the City paid to the City on its funds invested in the Local Agency Investment Fund from the date of such demand to the date of repayment. ATTEST: City Clerk ATTEST: Secretary 960314 10572-00024 wt 1420005 - 3 CITY OF DIAMOND BAR By Mayor DIAMOND BAR REDEVELOPMENT AGENCY By Chairman INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Diamond Bar Redevelopment Agency Board Members FROM: Terrence L. Belanger, City Manager) .. SUBJECT: Contracts for Redevelopment and Economic Development Related Services DATE: April 2, 1996 An RFP for Redevelopment and Economic Development related services was sent to 22 firms, on February 8, 1996. Six proposals were received by the deadline of February 29, 1996. In several cases, firms submitting proposals combined their resources in meeting the RFP requirements in the redevelopment and economic development areas. Proposals were received from: Cordoba Corporation/Rosenow Spevacek Group, Inc. Economic Research Associates GRC Redevelopment Consultants, Inc. Keyser Marston Associates, Inc-/PMW Associates, Inc. Sedway Kotin Mouchly Group/Katz Hollis Williams-Kuebelbeck & Associates, Inc. In the case of firms combining in their proposals, in the RFP retained the option to select from among the combining firms, if it seemed that this would best meet the needs of the Redevelopment Agency and the City. On March 12 and 13, 1996, the proposing firms were interviewed by a committee consisting of the Council Redevelopment Ad Hoc Committee, the City Manager, the Assistant City Manager, and the Director of Community Development. This Committee again met on March 25, 1996, to evaluate the proposals and firms. After this process, it was the conclusion of the Committee that the economics related study work could best be performed by Economic Research Associates, and that the redevelopment related study work could best be performed by Rosenow Spevacek Group, Inc. References regarding the firms were checked, and the recommendations were excellent. These services will provide information regarding economic opportunities and redevelopment needs. A decision regarding actual preparation of a redevelopment plan and adoption of a redevelopment project area is being reserved for future Agency consideration. It is our respectful recommendation that the Agency approve an agreement with Economic Research Associates, in an amount not -to -exceed Forty Thousand Dollars ($40,000), and an agreement with Rosenow Spevacek Group, Inc., in an amount not -to -exceed Forty-two Thousand Eighty Dollars ($42,080). nbw attachments A. Recitals RESOLUTION NO. 96- A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 1995 AND ENDING JUNE 30, 1996, INCLUDING THE APPROPRIATION OF FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The Executive Director has heretofore prepared and presented to the Diamond Bar Redevelopment Agency Board of Directors a proposed budget for the Agency's fiscal year 1995- 96, including staffing and operations, including appropriations therefor (the "Budget" sometimes hereinafter). (ii) Copies of the Agency Budget are on file in the office of the City Clerk labeled "Diamond Bar Redevelopment Agency 1995-96 Fund Budget" and said Budget hereby is made a part of this Resolution. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the Board of Directors of the Diamond Bar Redevelopment Agency does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The Budget, including the changes enumerated and directed to be made by the Board during the course of the Agency meeting conducted by the Diamond Bar Redevelopment Agency Board, hereby is adopted as the Budget of the Diamond Bar Redevelopment Agency for the fiscal year commencing July 1, 1995 and ending June 30, 1996 and consisting of the estimated and anticipated revenues and expenditures for that fiscal year. 3. There are hereby appropriated for obligations and expenditures by the Executive Director the amounts shown in the line objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting, which are adopted herewith by reference. 4. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the Executive Director for respective line objects as set forth in the Budget. Each Agency employee shall be responsible, as well as the Executive Director, for seeing that said maximum amounts are not exceeded. 5. No warrant shall issue nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and Agency appropriations hereinabove authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the Board, or by individual appropriations within any aforesaid fund or department therein, except insofar as the Executive Director may authorize transfers pursuant to this Resolution. 6. The Executive Director hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the Executive Director may transfer amounts between and within those classifications, but only within the Agency fund. 7. The Secretary shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of 1996. Chairman I, LYNDA BURGESS, Secretary of the Diamond Bar Redevelopment Agency, do hereby certify that the foregoing Resolution was passed, adopted and approved at a special meeting of the Board of Directors of Diamond Bar Redevelopment Agency held on the day of 1996, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAINED: BOARD MEMBERS: ATTEST: Secretary of the Diamond Bar Redevelopment Agency DIAMOND BAR REDEVELOPMENT AGENCY FUND BUDGET FIND TYPE: CRA; FUN MON.-- 1995-96 ON. - 1995-96 FUND 4. ESTIMATED RESOURCES: 2550 Reserve Fund Balance Loan Proceeds 3610 Interest Revenue TOTAL APPROPRIATIONS: 1200 Operating Supplies 2100 Photocopying 2110 Printing 2115 Advertising 2120 Postage 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2340 Education & Training 2352 Promotional Items 4000 Professional Services 4020 Legal Services 4100 Director Compensation 2550 Reserve Fund Balance TOTAL Executive Director DBRDA Board Recommended Approved 125,000 $125,000 $6- 500 500 2,500 500 500 250 1,500 4,000 500 2,500 90,000 5,000 900 15,850 $125,000 $0