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HomeMy WebLinkAbout12/3/1996cit'19 COUYICI--'� AGENDA Tuesday, December 3, 1996 6:30 p.m. Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California Mayor Eileen Ansari Mayor Pro Tem Bob Huff Council Member Clair W. Harmony Council Member Carol Herrera Council Member City Manager City Attorney City Clerk Gary Werner Terrence L. Belanger Michael Jenkins Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior ®to the scheduled meeting. Please refrain from smoking, eating or drinking ' The City of Diamond Bar uses re cled paper in the Council Chambers. - and encourages you to do the same. kF�11)Y PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In cases of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. 1 2. THIS MEETING IS BEING BROADCAST LIVE BY JONES INTERCABLE FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. Next Resolution No. 96-74 Next Ordinance No. 05(1996) CLOSED SESSION: None CALL TO ORDER: 6:30 p.m. December 3, 1996 PLEDGE OF ALLEGIANCE: Presentation of Colors by Ganesha High School JROTC ROLL CALL: Council Members Harmony, Herrera, Werner, MPT/Huff, M/Ansari SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2.1 Presentation of Certificates of Recognition to the members of the Community Volunteer Patrol with 500 hours of service. 2.2 BUSINESSES OF THE MONTH: 2.2.1 Presentation of City Tile to Nikko Capital 2.2.2 Presentation of City Tile to Century 21 E -N Realty - Jack Newe, owner. 3. REORGANIZATION OF CITY COUNCIL - 3.1 Selection of Mayor 3.2 Selection of Mayor Pro Tem 3.3 Presentation to Mayor Eileen Ansari INVOCATION: RECESS: RECONVENE: Pastor Darryl Eager 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please DECEMBER 3, 1996 PAGE 2 complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - December 9, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 CITY COUNCIL MEETING - December 17, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION - December 19, 1996 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Town Hall Meeting of November 2, 1996 - Approve as submitted. 6.1.2 Regular Meeting of November 19, 1996 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of September 23, 1996 - Receive and file. 6.2.2 Regular Meeting of October 14, 1996 - Receive and file. Requested by: Community Development Director 6.3 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of October 24, 1996 - Receive and file. Requested by: Community Services Director 6.4 VOUCHER REGISTER - Approve Voucher Register dated December 3, 1996 in the amount of $846,394.86. Requested by: City Manager 6.5 TREASURER'S REPORT - for the month of October, 1996 - Receive and file. Requested by: City Manager DECEMBER 3, 1996 PAGE 3 6.6 APPROVAL NEW CONTRACT FOR LEASE OF MAILING AND FOLDING EQUIPMENT - The City has been leasing its mailing and folding equipment from Pitney Bowes since 1993 under a commercial form of contract. The equipment consists of a 3 -pound scale, a postage meter, a mailing machine and an automatic folder/inserter. The lease on the scale, postage meter and mailing machine is due to expire in April of 1997 and the lease on the folder/inserter is due to expire in April of 1999. Current meter readings show that the City is averaging $1,300 per month in postage with some mailings consisting of 600 to 1,000 pages. The current mailing machine is meant for lower -volume usages and the folder/inserter has not performed satisfactorily resulting in the lack of usage by staff. Current costs add up to a total investment of $278.44 per month. $92 of this figure is being spent for the folder/inserter, which is not being used. Staff has tested a newer -model folding machine which has proven to be much more user- friendly and folds at high speed without the constant jams that occur with the present folder/inserter. Recommended Action: It is recommended that the City Council approve termination of all current lease agreements with Pitney Bowes, Inc. and return all equipment effective January 10, 1997 and authorize the City Manager to enter into a 48 -month State and Local Government Rental Agreement with Pitney Bowes, Inc. for a mail machine, postage meter, 5 pound scale and folding machine for a total annual cost of $4,631.76. Requested by: City Manager 6.7 RESOLUTION NO.96-53B - A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS - Due to recent vacancy (Account Clerk I) and the recognition that the vacated position needs to be upgraded so that the recruitment will be at a level commiserate with duties and relevant experience needed for the job, it is proposed that the part time (30 hrs) Account Clerk I position be made a full time Account Clerk II position and that the comparable (duties and requistie skills, abilities and experience) Clerk -Typist position in the City Clerk's Office be reclassified to a Secretary position. These personnel adjustments reflect the increased responsiblity and actual work product which is being accomplished by these positions, as well, the interdepartmental task -based relationship between these two positions.. DECEMBER 3, 1996 PAGE 4 Recommended Action: It is recommended that the City Council approve the position reclassifications and the salary range for the Account Clerk II position; and adopt Resolution No.96-53B setting forth Personnel Rules and Regulations.. Requested by: City Manager 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 ORDINANCE NO.04B (1995) "AN URGENCY ORDINANCE OF THE CITY OF DIAMOND BAR EXTENDING THE TERM OF THE CABLE TELEVISION SYSTEM FRANCHISE WITH JONES INTERCABLE, INC. FOR AN ADDITIONAL PERIOD OF TIME NOT -TO -EXCEED SIX MONTHS, TO FACILITATE CONTINUED NEGOTIATIONS WITH THE CABLE OPERATOR REGARDING RENEWAL OF THE FRANCHISE - The current cable television franchise will expire on December 31, 1996. Extension of the franchise will facilitate negotiations. In November 1995, Council extended the franchise for a period of twelve months through December 31, 1996. At this time, negotiations are incomplete; therefore, the current agreement needs to be extended for a period of six months so negotiations can be finalized. The Ordinance is proposed as an Urgency so that it may become effective immediately. Due to the urgency status of the Ordinance, it must be adopted by a four-fifths vote. Recommended Action: It is recommended that the City Council adopt, by title only and waive further reading, Ordinance No. 04B(1995) "An Urgency Ordinance of the City of Diamond Bar Extending the Term of the Cable Television System Franchise with Jones Intercable, Inc. for an Additional Period of Time Not -To -Exceed Six Months to Facilitate Continued Negotiations with the Cable Operator regarding Renewal of the Franchise." Requested by: City Manager 8.2 GIFT AND DONATION POLICY - Gift and Donation Policy Subcommittee Members Council Members Clair Harmony and Carol Herrera, have met to discuss the current gift and donation policy, as directed by Council. After reviewing two revised drafts, it was found that each of the Subcommittee Members preferred a different version of the proposed policy. Both versions have been submitted. Recommended Action: It is recommended that the City Council consider the two drafts of the proposed policy DECEMBER 3, 1996 PAGE 5 for acceptance of gifts and donations and approve the version that the City Council deems most acceptable. Requested by: City Manager 8.3 COUNCIL/EMPLOYEE EXPENSE POLICY - Shall the Council/ Employee expense policy be modified by adding to the list of high cost cities; allowing the payment of spouses, significant others and family members meals; and adding a provision related to foreign travel? Recommended Action: It is recommended that the City Council approve the revised Council/Employee Expense Policy. Requested by: City Manager 8.4 REAFFIRMATION OF THE CITY OF DIAMOND BAR'S GENERAL PLAN POLICY REGARDING A REGIONAL BYPASS CORRIDOR - The Wildlife Corridor Conservation Authority has been involved in negotiations for the sale of property, which would result in the purchase of the Los Angeles County Boy Scouts' property. The Scouts' property comprises of the majority of D.B.'s sphere -of -influence area. It would appear that the sale of property would result in two parcels: one in ownership of the Wildlife Corridor Conservation Authority, the other in the possession of the Boy Scouts of America. Recommended Action: It is recommended that the City Council reaffirm the General Plan Policy regarding location of the regional bypass corridor to the easterly portion of the sphere -of -influence area. Requested by: 9. NEW BUSINESS: Council Member Herrera 9.1 RESOLUTION NO.96-XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DETERMINING THAT A PROJECT AREA COMMITTEE SHALL NOT BE FORMED IN CONNECTION WITH THE DIAMOND BAR ECONOMIC REVITALIZATION AREA - The Council and the Redevelopment Agency are currently taking steps to adopt the Redevelopment Plan for the Economic Revitalization Area (the Project). On September 24, 1996, the Redevelopment Agency designated a redevelopment survey area and authorized and directed the Planning Commission to designate a redevelopment project area within the redevelopment survey area and to prepare a preliminary plan. On October 28, 1996, the Planning Commission selected the boundaries of the area to be DECEMBER 3, 1996 PAGE 6 included in the D.B. Revitalization Area and approved a preliminary plan formulated for redevelopment of the project area. On November 19, 1996, the Agency accepted and approved the preliminary plan. Recommended Action: Tt is recommended that the City Council adopt Resolution No.96-XX determining that a project area committee shall not be formed. Requested by: City Manager 9.2 ESTABLISHMENT OF AN AD HOC ADVISORY COMMITTEE REGARDING THE DIAMOND BAR ECONOMIC REVITALIZATION AREA PLAN - The Redevelopment Subcommittee met and discussed the issue of "public input" relative to the process of adopting an Economic Revitalization Area Plan. In particular, the Subcommitte was interesed in assuring that the appropriate level of public input is provided so that the relevant goals and objectives prescribed by the General Plan are properly and ultimately achieved via the redevelopment process. To that end, the Subcommittee considered the establishment of: (1) a Project Area Committee; (2) a citizens' committee; (3) a property owner's committee; (4) business owner's committee; (5) a public agency/institution committee; and (6) no committee. Recommended Action: Although not mandated by law, it is the Subcommittee's recommendation that the City would benefit from having an ad hoc advisory committee that will provide advice to the Redevelopment Agency during the plan preparation process. The purpose of the ad hoc committee is to offer input on such matters as: public agency, business, and property owner needs relative to infrastructure, marketing issues, goals, objectives and other relevant concerns. It is recommended that the ad hoc committee be made up of: Five members (one staff representative from each) of the following agencies: Pomona Unified School District, Walnut Valley Unified School District, County of Los Angeles, CalTrans, Chamber of Commerce as well as two citizen members, each of whom have a real property ownership or leasehold interest in property located within the proposed project area. Requested by: Redevelopment Sub -Committee VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: _ � �= /V 1- l ailSL_ C? r� /� DATE: 1 Z — ADDRESS: Z, 2- o, PHONE: ORGANIZATION: AGENDA #/SUBJECT: �C�Iy'l oyr�j b ✓`�.t'<< I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 0 r8 (' f -/H-1) DATE: /2 ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: PHONE: �6 f 4f1"77 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ✓ ADDRESS: ORGANIZATION: ,AGENDA #/SUBJECT: DATE: IZ-� - Z6 PHONE: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signatu . VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO CITY CLERK c� FR -)M: `J``�� c701tp-� DATE: / ADDRESS: �� V S Zai �,j 1'J ��' 27� PHONE: ORGANIZATION: 1 AGENDA #/SUBJECT: - 1 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: -5- PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK ,� c,�::� �. FROM: _� ��*�^ DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: 4 XA-Cy� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ��1 ���/ DATE: ADDRESS: 7--J-) /�� '�%� PHONE: (r� ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM:-4-SEPH I O M 157 A) DATE: /a/3/1 � ADDRESS: �D �� �T6,�� �5-u+� J PHONE:13JO) 5$ c7 ORGANIZATION: GCLo AGENDA #/SUBJECT: I expect to address the Council on the subject agend item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CI/TY ,CLERK FROM: w �jy �" �il-!i �'h DATE: X01 ADDRESS: PHONE: ORGANIZATION: !� AGENDA #/SUBJECT: (�• l I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL — — i TC FR )M: AC )RESS: OF aANIZATION: AG -:NDA #/SUBJECT:_ DATE: PHONE: I e);)ect to address the Council on the subject agenda item. Please have the Council Minutes reflect my nar,e and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: \ 1 L DATE:'�� ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r� Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: C'IK6 L X-) / �X) J� e� 0 iJ ADDRESS: /,39,�lc � 2 r�f}Ga witJ i'�e \/ ORGANIZATION: 75igma,J� /3fY1L �! AGENDA #/SUBJECT: /��' � nHo Sl`o ee /rlUSIC DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. j `. i Signa ure 1. 3. CITY COUNCIL OF DIAMOND BAR "QUICK CAP" MINUTES DECEMBER 3, 1996 CLOSED SESSION: None CALL TO ORDER: 6:40 p.m. PLEDGE OF ALLEGIANCE: Colors presented by Ganesha High School JROTC ROLL CALL: Council Members Harmony, Herrera, Werner, MPT/Huff, M/Ansari Also present were: Terrence L. Belanger, City Manager; Frank Usher, Assistant City Manager; Michael Jenkins, City Attorney; James DeStefano, Community Development Director; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director and Tommye Nice, Deputy City Clerk. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2.1 Presented Certificates of Recognition to the members of the Community Volunteer Patrol with 500 hours of service. Sgt. Mary Leef presented pins for 500 hrs. service. Mike Miller and Dotty Logan were presented with Certificates of Recognition and pins for 1000 hrs. 2.2 BUSINESSES OF THE MONTH: 2.2.1 Presented City Tile to Nikko Capital. 2.2.2 Presented City Tile to Century 21 E -N Realty - Jack Newe, owner. REORGANIZATION OF CITY COUNCIL - 3.1 Selection of Mayor - C/Herrera moved, C/Werner seconded to appoint Robert Huff as Mayor. With a Roll Call vote, motion carried 5-0. 3.2 Selection of Mayor Pro Tem - C/Werner moved, C/Ansari seconded to appoint Carol Herrera as Mayor Pro Tem. With a Roll Call vote, motion carried 5-0. 3.3 Presentation to Mayor Eileen Ansari - M/Huff presented Eileen Ansari with a ceremonial gavel as outgoing Mayor. Jim Starkey, representative with Congressman Jay Kim and and a representative with Senator Mountjoy's offices presented her with Certificates of Recognition. INVOCATION: Pastor Darryl Eager gave the invocation. RECESS: M/Huff recessed the meeting for a reception at 7:16 p.m. RECONVENE: M/Huff reconvened the meeting at 7:48 p.m. 4. PUBLIC COMMENTS: DECEMBER 3, 1996 PAGE 2 Carolyn Anderson, representing the D.B. Rotary Club announced that the Rotary Club will be offering a music scholarship to a High School Senior from D.B., Walnut or Rowland Heights. She also, as a representative with Waste Management, presented coffee cups to the Council. Don Hartshorn, congratulated M/Huff and spoke about the parking citation he received for parking his boat on the street. Martha Bruske, spoke about the survey that appeared in the Windmill regarding the Development Code Survey and asked when the results will be published. Don Schad, congratulated the Mayor; requested detailed data on the Redevelopment Agency Voucher Register; he also requested that deer crossing signs be placed in several locations warning motorists. Tom Ortiz, stated he had given a presentation on the proper way of picking up and dropping off students at school in the Ontario/Montclair School District. He offered his services to the schools in D.B. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - December 9, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 CITY COUNCIL MEETING - December 17, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION - December 19, 1996 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.4 CHRISTMAS TREE RECYCLING - December 26, 1996 thru January 17, 1997. 6. CONSENT CALENDAR: Motion by C/Ansari, seconded by C/Werner to approve the Consent Calendar, with the exception of Item 6.6 which was continued. Roll Call motion carried 5-0. C/Harmony voted No on Item 6.7. 6.1 APPROVED MINUTES: 6.1.1 Town Hall Meeting of November 2, 1996. 6.1.2 Regular Meeting of November 19, 1996. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of September 23, 1996. 6.2.2 Regular Meeting of October 14, 1996. 6.3 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of October 24, 1996. 6.4 APPROVED VOUCHER REGISTER dated December 3, 1996 in the DECEMBER 3, 1996 PAGE 3 amount of $846,394.86. 6.5 RECEIVED & FILED TREASURER'S REPORT - for the month of October, 1996. 6.6 APPROVAL OF NEW CONTRACT FOR LEASE OF MAILING AND FOLDING EQUIPMENT - Continued to December 17, 1996. 6.7 ADOPTED RESOLUTION NO.96-53B - A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER REGULATIONS - and approved the position reclassif- ications and salary range for the Account Clerk II position. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 ADOPTED ORDINANCE NO.04B (1995) "AN URGENCY ORDINANCE OF THE CITY OF DIAMOND BAR EXTENDING THE TERM OF THE CABLE TELEVISION SYSTEM FRANCHISE WITH JONES INTERCABLE, INC. FOR AN ADDITIONAL PERIOD OF TIME NOT -TO -EXCEED SIX MONTHS, TO FACILITATE CONTINUED NEGOTIATIONS WITH THE CABLE OPERATOR REGARDING RENEWAL OF THE FRANCHISE Following discussion, MPT/Herrera moved, C/Werner seconded the adoption of Ordinance No. 04B (1996). Roll Call vote carried 5-0. 8.2 GIFT AND DONATION POLICY - C/Ansari moved, C/Werner seconded to send draft policies back to the Sub -Committee to be reworded and agreement of a policy. Roll Call vote, motion carried 5-0. 8.3 COUNCIL/EMPLOYEE EXPENSE POLICY - Following discussion, C/Werner moved, M/Huff seconded to adopt Section 4D, 6D and Section 10. With a Roll Call vote, motion carried 4- 1 (C/Harmony voting No). 8.4 REAFFIRMATION OF THE CITY OF DIAMOND BAR'S GENERAL PLAN POLICY REGARDING A REGIONAL BYPASS CORRIDOR - Following discussion C/Werner moved, C/Harmony seconded to reaffirm the entire General Plan. With a Roll Call vote, motion carried 5-0. 9. NEW BUSINESS: 9.1 ADOPTED RESOLUTION NO.96-XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DETERMINING THAT A PROJECT AREA COMMITTEE SHALL NOT BE FORMED IN CONNECTION WITH THE DIAMOND BAR ECONOMIC REVITALIZATION AREA - Continued to December 17, 1996. 9.2 ESTABLISHMENT OF AN AD HOC ADVISORY COMMITTEE REGARDING DECEMBER 3, 1996 PAGE 4 THE DIAMOND BAR ECONOMIC REVITALIZATION AREA PLAN - Continued to December 17, 1996. RECESS TO REDEVELOPMENT AGENCY MEETING 11:12 p.m. Next Resolution R-96-10 1. CALL TO ORDER: 11:12 p.m. ROLL CALL: Agency Members Harmony, Herrera, Ansari, VC/Huff, C/Werner 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: AM/Ansari moved, VC/Huff seconded to approve the Consent Calendar. With a Roll Call vote, motion carried 5-0. 3.1 APPROVED MINUTES - Regular Meeting of November 19, 1996 3.2 APPROVED VOUCHER REGISTER - dated December 3, 1996 in the amount of $19,065.82. 4. OLD BUSINESS: 5. NEW BUSINESS: 6. AGENCY MEMBER COMMENTS: 7. AGENCY SUB -COMMITTEE REPORTS: REDEVELOPMENT AGENCY ADJOURNMENT: 11:13 p.m. RECONVENE CITY COUNCIL MEETING: 11:13 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL COMMENTS: 12. ADJOURNMENT: M/Huff adjourned the meeting at 11:13 p.m. to December 17, 1996 at 5:00 p.m. I XRECOG9UTIOjrNr The Diamond Bar City Council Extends its Appreciation and Congratulations to Diamond Bar Resident Community Volunteer Patrol "500 Hours" For his commitment and service to the Diamond Bar Community December 3, 1996 Eileen R Ansari Mayor 10rhINT TOWN MInLL MEETING 4 CITY COUNCIL and PARKS & RECREATION COMMISSION NOVEMBER 2, 1996 q� CALL TO ORDER: Mayor Ansari called the meeting to order at 9:16 a.m. at the Heritage Park Community Center, 2900 S. Brea Canyon Rd., Diamond Bar. PLEDGE OF ALLEGIANCE: Dexter MacBride ROLL CALL: Council Members Harmony, Herrera, Werner, MPT/Huff, M/Ansari Parks & Recreation Commissioners Law, Medina, O'Connor, VC/Finnerty, C/Tye Also Present were Terrence L. Belanger, City Manager; Bob Rose, Community Services Director; Kellee Fritzal, Assistant to the City Manager and Lynda Burgess, City Clerk. 2. MASTER PLAN OF PARKS AND FACILITIES: CSD/Rose introduced Purkiss Rose -RSI Consultants Steve Rose and Jim Pickel, and Recreation Programming Specialist Susan Jones; Chris Coleman, Al Gobar Associates; Nick Conway, Arroya; and Allen Fishman, Charles Abbott & Associates. CSD/Rose explained that the Parks Master Plan will include a list of the City's current parks inventory, identification of residents' needs and desires for parks and recreation, and development of the plan. Currently, the Community Services Division has 5 full time staff members (Director, Superintendent of Parks & Maintenance, Parks Maintenance Worker, Secretary and Senior Coordinator), 8 part time staff (3 tiny tots staff, 4 maintenance workers). The City employs consultants to maintain the parks (Accurate Landscape and Maintenance) and staffing for athletics, contract classes and summer day camp (City of Brea). The City's recreation program includes youth and adult athletics, contract classes (arts & crafts, exercise, dance, etc), summer day camp, youth excursions, adult excursions, senior citizens programs, tiny tots programs, and picnic and building reservation programs, Concerts in the Park summer series, annual City Anniversary celebration and an adopt -a -park program. He presented a video displaying City park sites, district park sites (5 mini parks in Landscape Maintenance District #39 funded by property owner special assessment monies), and school sites which present opportunities for possible joint use agreements and improvements to the facilities. In response to C/Werner, CSD/Rose explained that Heritage Park has lighting and that Conditional Use Permits are in place to provide lighting for Peterson Park, Pantera Park and Lorbeer Middle School football field. In response to a member of the audience, CSD/Rose indicated that ballfield and NOVEMBER 2, 1996 PAGE 2 JOINT TOWN HALL MEETING stadium lighting is slated to be installed at Diamond Ranch High School. These fields will be available for community use. Further, he stated that the City uses D.B. High School for recreation programs and anticipates doing the same at Diamond Ranch. Allen Fishman, Landscape Architect, Charles Abbott Associates, presented three conceptual plans and cost estimates for a proposed mini -park at the cul-de-sac of the western terminus of Sunset Crossing Rd. The plans vary significantly in activity level and related development costs. All concepts involve demolishing the street and replacing the 43 lost street parking spaces by converting the "Christmas Tree" lot to a parking lot (42 spaces). All concepts maintain compatibility with the existing and future YMCA facilities. Scheme #1 incorporates a competition level roller hockey rink, a skateboard park, 42 parking spaces in the Christmas Tree lot and 14 additional potential parking spaces (current driveway and undeveloped portion of the existing lot), Little League baseball field, restrooms and concession stand. Scheme #1 construction costs are estimated to be approximately $900,000 which includes a 10% contingency. Mr. Fishman responded to C/Werner that his firm's plan calls for security lighting. Field lighting is deferred based upon its impact to the surrounding community. The ballfields do not include lighting. CM/Belanger reported that the Proposition A Safe Park Bond Act currently on the ballot will spinoff $278,000 to the City for general purposes. The City was not successful in securing a specified amount of money for specific development in the bond issue. CSD/Rose indicated that the more intense elements of the proposed park were requested by the YMCA. The original concept was toward a more passive use. Current proposals include a range of passive and active uses. The Little League supports Proposal #2 in lieu of the more intensive development. The existing ballfield is used primarily for Little League and D. B. Girls Softball practices during off-seasons. The ballfields shown are on YMCA owned property. The Little League property fields are not indicated on the proposed Sunset Crossing Rd. Pocket Park Plan. He further indicated that two access points are available for servicing the current flood control channel located on the south side of the YMCA property - one at the end of the cul-de-sac and one to the east of the YMCA property. Staff is recommending that the Challenger League field remain in place unless and until the program moves to another location in the district. Regarding the Lanterman property, he stated that staff has had discussions with the Little League but that the City must obtain State legislation in order to use State-owned property which is within Pomona's sphere of influence. This issue is not part of the Parks Master Plan. The concepts presented are based upon information received by the City from the community. The Parks & Recreation Commission has received input from citizens seeking roller hockey and skateboard facilities. The City recently received a letter from children living on Palomino Dr. who are interested in a skateboard facility. The proposed plans include program facilities that are not available anywhere else in the community. The YMCA currently offers a roller hockey NOVEMBER 2, 1996 PAGE 3 JOINT TOWN HALL MEETING program at Chaparral Middle School for approximately 100 youth. M/Ansari mentioned that the City has six passive parks which include tot lots. There is no such park near Sunset Crossing Rd. CSD/Rose explained that the City has been in constant contact with Tom Sawyer, Little League President, during the concept plan preparation. Chair/Tye, Parks & Recreation Commission, explained that the pocket park concept began with the community effort to close Sunset Crossing Rd. from the proposed MRF. The Commission concurred that the proposed Site #1 best meets community needs that are not currently being met. WAnsari explained that requests for roller hockey and skate board facilities received from citizens during Council meetings was used to assist in the proposal formulation. CSD/Rose indicated that the City is very challenged with respect to available park space and the offering of amenities to the community. National standards indicate two acres of parkland per 1000 residents. Assuming a population of about 55,000, D.B. should have about 110 developed parkland acres. With the addition of Pantera Park, the City would enjoy only about 60 acres of developed parkland. The Parks & Recreation Commission saw the proposed Sunset Crossing Rd. proposal as an opportunity to offer the community amenities not currently available. C/Werner asked the attendees to consider where, in consideration of Plan #3, where would be a better place to relocate the Challenger Baseball. CSD/Rose responded to VC/Finnerty that most Challenger Baseball participants are D.B. residents. CSD/Rose responded to MPT/Huff that L.A. County included the D.B. Golf Course in their ratios for park acreage. The City does not include the golf course in its statistics. With respect to school sites, when the City enters into specific agreements for guaranteed amenities use, the facility may be included in the ratio. Within the limited use capacity, schools are not included in park acreage ratios. CM/Belanger responded to MPT/Huff that the standard relates to property owned by a municipality. The City does not compute the golf course because it does not own the golf course and it is not generally available for all purposes. The City does not own school facilities. School facilities are available through the school districts. NOVEMBER 2, 1996 PAGE 4 JOINT TOWN HALL MEETING CM/Belanger stated that before D.B. was a City, L.A. County used the golf course in its park acreage ratio formula. People would argue that there was not enough parkland in D.B. and others would claim that, in fact, D.B. has 250 acres of parks, which included the golf course. When the City incorporated, L.A. County decided to keep the golf course and grant the City the actual 50 acres of existing park land. Half of the City's parkland is vertical and unusable except for aesthetic value. Many of the parks do not accommodate adult uses. A Master Plan attempts to provide parks and recreational facilities to a much larger population than is currently served. CSD/Rose reported that what is now the Christmas tree lot would be paved for parking. In addition, there will be Sunset Crossing Rd. street parking available. The Little League is discussing gating their facility further into the facility to accommodate additional parking on their area. Steve Rose, Purkiss Rose - RSI, stated the workshop will break into separate discussion groups. Questions will be held to the end of the workshop. Parks Master Plan ratios are based upon the City's demographic makeup demands. He indicated Focus Session One will consist of the following groups: Group I - Program, Group II - Sites and Facilities, Group III - Recreation Trails and Group IV - Operation/Staffing. Today's workshop will focus on research and analysis. No decisions will be made today. Purkiss Rose is interested in hearing the community's concerns. He indicated that his firm has evaluated the existing parks and their opportunities will be discussed by two of the groups. Susan Jones, RSI, stated the program group will discuss what kinds of things citizens like to do in the community, and the things that aren't happening that the residents would like to see happen. Chris Coleman, RSI, stated that, with respect to financing, a community survey will be conducted to determine its needs. These needs are calculated from the survey results that reveal how often people participate in what specific activities, and what kinds of facilities are needed to support the participation. In addition, the Master Plan considers funding for the facilities and programs desired by the community. Steve Rose stated that 500 residents will be telephone surveyed and a comparison of results will be analyzed along with the results of the workshop in order to obtain a good cross-section of the community's demands. The second phase is a planning phase which looks at parks and facilities standards, programs such as recreational trails and bicycle routes, costing and funding and acquisitions. The second workshop will reveal the results of the surveys. The final phase will be the preparation of an action plan to prioritize development and conclude beneficial agreements with the school district, in order to meet active and passive Community needs. Steve Rose stated the first workshop session will be "Let's Spot the Issues", a review of the existing facilities and programs to determine gaps. He asked the participants to rank park maintenance. The next portion will be individual group presentations (3 minutes each followed by Focus Session Two to prioritize the NOVEMBER 2, 1996 PAGE 5 JOINT TOWN HALL MLLTIIVG concerns and recommendations, concluded by a second individual group presentation (3 minutes each). Susan Jones reported that her group discussed the following issues: Transportation for youth to and from programs, safety issues (providing safe places for programs such as skateboard and roller hockey), drop-in basketball play areas, a place for seniors to congregate and participate in activities, special programs for pre- schoolers and teenagers as well as adults and senior citizens, bicycling, programs for developmentally disabled and physically challenged, integrated programming with Lanterman State and other agencies, and a community swimming pool. Chris Coleman spoke about funding. A suggestion was made that instead of the City funding maintenance, organizations could provide maintenance or funding to pay for maintenance. She referred to a funding flow chart. The operating budget is derived from recreation fees, from building rentals, and approximately $1 million of general fund tax money that supports parks and recreation. The costs are the administration of the Community Development Department, the individual park operating costs, the recreation programs, and landscape maintenance of parks and City treescapes. Other sources of funds such as landscape maintenance districts are used to finance some of the pocket parks and medians. Proposition A transit funds are used for excursions and day camp trips. Community Development block grants are used for some senior excursions. Some discussion was held regarding the opportunity to use, expand and upgrade school sites. If the City provides funds to upgrade school facilities, the City needs to have a guarantee that the residents will benefit from the expenditure. Presently, park maintenance is limited by general fund revenue. Unless there is an increment in the tax base to raise the overall general fund, there are no more funds available for park maintenance. Therefore, alternative funding sources needs to be considered. Some suggestions included special benefits assessments (special tax on every household dedicated to park maintenance), using transient occupancy tax, user group contributions, private donations, volunteer labor, a community foundation, adopt -a -park programs, concessions and corporate sponsorships. Jim Pickel stated that the Sites and Facilities group discussed the need for a senior center and related programs, a community center, sports facilities park, more lighted facilities, and more trail systems with picnic areas. Steve Rose commented that part of the trails discussion included whether or not the City might take advantage of easements land (flood control, power line, railroad, etc.) using north/south and east/west connections. He believed the General Plan map is incomplete and will need to be updated. The group saw opportunities, wherever possible, to do loops with designated mileage. There are encumbrances that need to be resolved. The City needs to work with neighboring communities to tie into their trail systems and develop a comprehensive network of bicycle routes and recreation trails. Focus Session Two. NuvtmotR Z, 1996 PAGE 6 JOINT TOWN HALL MEETING Susan Jones reported that her group prioritized four major group areas and methods for promoting: 1) Use programming (alternative programming activities in addition to sports) for the pre -teen and teen through high school age (a high priority), and for preschool and elementary youth. Suggestions included a Youth Commission or representation on the Commission to provide input. In connection with the use program, the first priority was to complete a Youth Master Plan which will direct the types of programs that will be accomplished. She indicated there was a great deal of discussion regarding after school drop-in with very structured and closely supervised programs. 2) Senior Programs. The primary need is for a larger facility and the inclusion of specialized programs such as exercise and more generic activities. 3) Developmentally Disabled and Physically Challenged. Programs to integrate this group into the community and promote specialized programs. 4) Adult Sports. Softball, basketball, volleyball, roller hockey were included in program requests. A suggestion was to include corporate challenges. Chris Coleman stated that the finance group discussed operations and whether the City should continue to contract for services or bring them in-house. The first priority is to look at the services delivery system. Capital funding was suggested with sources being Quimby fees. D.B. is not projecting large growth in new buildings so Quimby fees will not be a large source contributor in the future. Proposition A is one-time funding. Possibilities for funding are: funding through the proposed redevelopment districts, using a benefits assessment in obtaining land for building new facilities (depending on what facilities are needed, which will be revealed by the Parks Master Plan), and implementing a non-profit foundation as a vehicle for collecting donations. Jim Pickel stated that with respect to Sites and Facilities, the first priority is land acquisition. The second priority is to prioritize the land from small parcels to large parcels, and determine what the land would be used for such as passive areas for small parcels and sports complexes and a civic center/multi-purpose center for larger areas. The third priority is for a multi -purposes facility which would incorporate a library, public gymnasium and several simultaneous activities. This multi-purpose facility would also accommodate large city groups. The fourth priority is lighting of current park field areas. The fifth priority is a sports complex. The sports complex could accommodate one type of sport or many types of sports and generate revenue for the community including the business merchants. The example was that amateur softball cannot come to D. B. because there is no facility large enough to accommodate that type of tournament play. NOVCMBCR Z, , mw PAGE 7 JOINT TOWN HALL MEETING Steve Rose reported that the Recreation Trails and Bike Routes second session group felt that the Tonner Canyon area should be included in the Trails Master Plan. He questioned if there is a Master Plan to add to the Parks Master Plan. If not, it is imperative that the Parks Master Plan indicate that trails be part of the outline, and that open space, ridges and valleys be preserved. Other suggestions were to provide bike racks at trail heads and schools. The group questioned how many people use bicycles as a mode of work transportation. If there is a need, bicycle racks could be placed at Park -n -Ride locations. The group discussed looking at whether current bike crossings are safe. There was some discussion regarding a City ice rink. Steve Rose concluded by stating that his group will analyze the workshop input in conjunction with the ongoing research, complete the telephone survey, and return the information for the next workshop in approximately six weeks. 3. ADJOURNMENT: There being no further business to discuss, M/Ansari adjourned the meeting at 12:05 p.m. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE CITY COUNCIL DRAFT REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 19, 1996 CLOSED SESSION: None 2. CALL TO ORDER: Mayor Ansari called the meeting to order at 6:39 p.m., in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mr. Barrett. ROLL CALL: Council Members Harmony, Herrera, Werner, Mayor Pro Tem Huff, Mayor Ansari. Also present were: Terrence L. Belanger, City Manager; Frank Usher, Assistant City Manager; Amanda Susskind, Assistant City Attorney; James DeStefano, Community Development Director; Cathy Rosen, Assistant Public Works Director; Bob Rose, Community Services Director and Lynda Burgess, City Clerk. 3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presented Certificates of Recognition to the members of the D.B. American Little League for winning the District 20 and Section 6 Championships and finishing 6th out of 700 teams for District 20, Section 6 and Division Play. 3.2 Presented Certificate of Recognition to Ken Handcox, recent graduate of the North Orange County Leadership Training Program, North Orange County Leadership Institute, Fullerton. 3.3 Proclaimed November 21, 1996 as "Education Day". BUSINESS OF THE MONTH: 3.4 Presentation of City Tile to Sushi Koyo Restaurant - the owner was unable to be present to receive the Tile. 3.5 Presented City Tile to Ken's Hardware for twenty years of service to the community - accepted by Mr. Scweher, Manager. 4. PUBLIC COMMENTS: Dr. Lawrence Rhodes stated that he will soon be erecting a 32' flagpole in front of his house which will fly the American and the Veterans of the Korean War flag. He complained about poor delivery service from United Parcel Service because they do not seem to know where D.B. is. He indicated that he has not received answers to his questions from City staff. NOVEMBER 19, 1996 PAGE 2 5. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS & RECREATION COMMISSION - November 21, 1996 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - November 25, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 THANKSGIVING HOLIDAY - November 28-29,1996 - City Offices will be closed Thursday and Friday in observance of the Thanksgiving Holiday. City Offices will reopen Monday, December 2, 1996. 5.4 DIAMOND BAR COMMUNITY SERVICES CENTER GRAND OPENING - Monday, December 2, 1996, 2:00 p.m. 5.5 CITY COUNCIL MEETING - December 3, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Wernermoved, MPT/Huff seconded, to approve the Consent Calendar. Motion carried unanimously by the following Roll Call vote. AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES - Regular Meeting of November 5, 1996, as submitted. 6.2 APPROVED VOUCHER REGISTER dated November 19, 1996 in the amount of $124,611.46. 6.3 REJECTED CLAIM FOR DAMAGES filed by Catherine M. Cooper on November 6, 1996 - and referred the matter for further action to Carl Warren & Co., the City's Risk Manager. 6.4 ACCEPTED NOTICE OF COMPLETION FOR LEFT TURN SIGNALS INSTALLATION ON DIAMOND BAR BOULEVARD/MOUNTAIN LAUREL WAY, GOLDEN SPRINGS DRIVE/DIAMOND BAR BOULEVARD, AND BREA CANYON ROAD/GOLDEN SPRINGS DRIVE - and authorized the City Clerk to file the Notice of Completion and release any retention amounts per previously approved plans and specifications. 6.5 APPROVED EXONERATION OF DOMESTIC WATER BOND AND REDUCTION OF SEWER/STREET/STORM DRAIN BOND FOR TRACT 51169 LOCATED IN THE COUNTY - Bond No. 415860S in the amount of $223,575.81 posted with the City on March 11, 1996 and reduction of Bond No. 415859S in the amount of $561,501 to $280,750.50 and directed the City Clerk to notify the Principal and Surety (Union Wide and Developer's Insurance Company) of this action. NOVEMBER 19, 1996 7 1.1 PAGE 3 6.6 ADOPTED RESOLUTION NO. 96-73: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE SYCAMORE CANYON PEDESTRIAN/BIKEWAY ROUTE. PUBLIC HEARINGS: None OLD BUSINESS: 8.1 SECOND READING OF ORDINANCE NO. 04(1996): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGULATING STORM WATER AND URBAN RUNOFF POLLUTION AND AMENDING THE DIAMOND BAR MUNICIPAL.CODE. M/Ansari moved, C/Werner seconded, to approve second reading by title only and waive further reading of Ordinance No. 04(1996). Motion carried unanimously by the following Roll Call vote: AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: None RECESS: M/Ansari recessed the City Council meeting at 7:16 p.m. to convene the Redevelopment Agency meeting. RECONVENE: M/Ansari reconvened the City Council meeting at 8:10 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS: C/Herrera stated that last week, she, M/Ansari and CM/Belanger met with Pomona Unified School District Board Members and Superintendent and discussed Diamond Ranch High School boundaries and a westerly access road, the Lorbeer Middle School athletic field lighting project, the Redevelopment Agency Project Area report, the proposed school traffic impacts study, and a truancy ordinance. C/Harmony stated that his subcommittee considering gifts to the City had reached an impasse in terms of accountability. He foresees the matter will be resolved. He indicated the City Manager has been directed to exercise due diligence in preparing gift and contribution follow up audits. MPT/Huff stated that on November 12, he, M/Ansari, C/Herrera and CM/Belanger attended a CLOUT meeting. On November 13, he, C/Herrera and CM/Belanger attended the City of Brea celebration of the successful sale of some of Shell Oil Company's property to the Wildlife Corridor. On November 14, he attended the NOVEMBER 19, 1996 PAGE 4 Council of Government Transportation Committee. C/Herrera hosted an emergency preparedness meeting debriefing on November 15 which he attended. M/Ansari indicated she attended the SCAG legislative meeting. 11. COUNCIL COMMENTS: C/Herrera spoke about the City's emergency preparedness and asked staff to share the SIMS organizational chart with the Council. She congratulated all newly -elected government officials. C/Harmony presented a citizen's letter to staff which discussed a dog attack on pre- school children walking on Shaded Wood Ln. He asked staff to investigate the situation. He offered that the citizen is a candidate for the City hero award. C/Werner commented that the redevelopment agency is a State agency. The redevelopment agency has adopted a document as prescribed by law. MPT/Huff referred the Council to a letter from a citizen which referred to parking of boats overnight on City streets. He asked that this matter be agendized for future Council discussion. M/Ansari read a letter from Mr. and Mrs. Lehman, Sunset Crossing Rd., thanking the City for the Sunset Crossing Rd. upgrade project. She stated the City of Pomona has decided to place the MRF project on the March ballot. D.B.'s Sister City has invited the City to attend their Lunar Calendar Holiday in February, 1997. She indicated that the next Council meeting will mark the end of her term as Mayor. She thanked the citizens of D.B. for the opportunity to serve the community. 13. ADJOURNMENT: There being no further business to conduct, M/Ansari adjourned the meeting at 8:27 p.m. ATTEST: Mayor LYNDA BURGESS, City Clerk MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION SEPTEMBER 23, 1996 CALL TO ORDER: Vice Chairman Ruzicka called the meeting to order at 7:10 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Fong. ROLL CALL: Present: Vice Chairman Ruzicka, and Commissioners Fong, McManus and Schad Absent: Chairman Goldenberg Also Present: Community Development Director James DeStefano, Director of Public Works/City Engineer George Wentz, Assistant Planner Ann Lungu, City Attorney William Rudell, and Recording Secretary Carol Dennis. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of September 9, 1996. C/Schad made a motion, seconded by C/Fong to approve the minutes of September 9, 1996 as corrected. The motion was approved 3-0-1 with C/McManus abstaining. OLD BUSINESS - None NEW BUSINESS - None CONTINUED PUBLIC HEARING: 1. Pursuant to Subdivision Code Section 21.16.020 Vesting Tentative Tract 52203 is a request to subdivide a 6.3 gross acre site into 16 numbered lots for single family residential development and six (6) lettered lots for streets and landscaping. This proposal is a further subdivision of Lots 92 and 93 of Vesting Tentative Tract 32400 located on the west side of Brea Canyon Road north of Pathfinder Road. Property Owner: City of Diamond Bar, 21660 E. Copley Drive, Diamond Bar, CA; and Arciero and Sons, 950 North Tustin, Anaheim, CA 92807 September 23, 1996 Page 2 Planning commission Applicant: Diamond Crest Estates, LLC, 27285 Las Rambles, Suite 230, Mission Viejo, CA 92691 CDD/DeStefano read the staff report into the record. He indicated that the applicant has responded to the Commission's concerns with respect to the access road with a graphic outlining a meandering sidewalk from Brea Canyon Road to the South Pointe Middle School and an increased (16 foot wide) landscaped greenbelt to accommodate the sidewalk and specimen tree groupings. In addition, the applicant has added landscaping on the south side of the access road and varied the block wall's plane. CDD/DeStefano stated that since September 9, 1996, the City Council has met in closed session to discuss the Arciero & Sons offer which is the only offer received by the City for purchase of its property. The City Council directed legal staff to prepare the appropriate documents to conclude sale of the property to Arciero & Sons. Staff recommends that the Planning Commission adopt the resolution recommending City Council approve Vesting Tentative Tract Map No. 52203, subject to the Findings of Fact, and conditions of approval as listed within the resolution. Frank Arciero, Jr., Arciero & Sons, explained that for every additional foot the access roadway is moved northerly, 740 yards of canyon fill would be required. He indicated his engineer feels that the present roadway location is most appropriate for the subdivision, access to the school, and affords the least disturbance to the canyon. Using the topographical map, Mr. Arciero pointed out his current southerly property line to Mr. Schad. C/Fong stated he did not recall that any Commissioner asked the applicant for analysis of access road widening. Mr. Arciero referred C/Fong to public comments made at the September 9 Planning Commission meeting. He recalled that a Commissioner made a favorable comment regarding widening of the access road. C/Fong reiterated that he did not request the analysis because he favors a minimum street width. He indicated his September 9 request was for analysis of moving the access road northerly at the Brea Canyon Road intersection to minimize the cut on the southwest side of the intersection. Mr. Arciero responded to C/Fong that moving the road northerly would create a steeper grade. The City September 23, 1996 Page 3 Planning commission requires grades of no more than 18 to 20 percent to accommodate school busses approaching the intersection. The current alignment is no greater than five to six percent. C/Schad asked if the access road could be built at the northeast corner of the property to minimize oak tree removal. Mr. Arciero responded that the current access road alignment was previously approved by the City. In addition, the current proposal is the most feasible from an engineering standpoint to minimize land disturbance. DPW/CE/Wentz responded to C/Fong that the proposed access road's grade at the Brea Canyon Road intersection, is 1.3 percent and extends approximately 3/4 of the road distance. The steepest grade of 7 percent abuts the School District property on the extreme westerly portion of the road. The City does not permit any street grades in excess of 12 percent and prefers a street grade under 10 percent. The City considered several access road locations. As the access road is moved northerly, more dirt has to be moved and relocated. The access road was intentionally moved to the southerly portion of the property to minimize grading. Revision of the approved map would effect the approved Tentative Tract Map 32400 building lots. C/Fong stated he is existing oak trees at slope. C/McManus stated that northerly access road hazardous incline for concerned with the impact to the the southwest corner of the side regardless of cut and fill, a more would result in a steeper and more school buses. C/Schad stated the oak grove located at the southwest corner of the property is the most dense in the City and is a nesting grove for the City's largest raptors. The nesting habitat is protected. He indicated he believes that the Department of Fish and Game disallows disturbance of nesting habitats. He questioned where the birds will nest when the trees are removed. He asked if the grove could be preserved. Mr. Arciero emphasized he will work to save the maximum number of trees possible. He reiterated that he is before the Planning Commission to receive approval for 16 lots on an already graded piece of property. C/Schad stated that as a result of this project, there will be a loss of approximately 768 trees. September 23, 1996 Page 4 Planning commission Mr. Arciero responded to C/Schad that he is replacing 550 trees which results in a net loss of approximately 200 trees. C/McManus stated he read the staff report and related materials, and visited the site. He further stated that he is sad to see Sandstone Canyon go. However, the property was sold to private enterprise and the applicant has a right to expect a return on his investment. He further stated that in his opinion, the applicant's proposed changes since the September 9 Planning Commission meeting is an improvement and he appreciates the applicant's efforts. CDD/DeStefano responded to C/Fong that the City approved the access road alignment in October, 1994. The road alignment was part of the original environmental analysis and the mitigation measures have been approved. The access road alignment is located on property that is not part of the application before the Planning Commission for consideration this evening and the property owner is not a party to the application before the Planning Commission. DPW/CE/Wentz reiterated CDD/DeStefano's statement. Mr. Arciero has submitted a grading plan to the City for Tract 32400 in compliance with his approved Vesting Tentative Tract Map. The grading plan is being approved in accordance with the approved Vesting Tentative Tract Map. Mr. Arciero is proceeding based upon his previous approvals. The access road was placed in its proposed location to accommodate the grade issues and minimize the taking of oak trees. C/Fong asked if moving the access road 50 feet northerly would reduce the oak tree cutting. DPW/CE/Wentz responded to C/Fong that if the access road was moved to the north, some of the trees close to the property line may be saved. However, the grading shown on the current grading plans does not significantly impact the southerly trees. C/Schad stated he believes the further north the access road is placed, the fewer trees will be impacted. CDD/DeStefano responded to C/Schad that the applicant has applied for the Army Corps of Engineer and the California Fish and Game permits. The applicant is diligently pursuing this process and implementing the environmental mitigation measures as part of the application. An exhaustive site analysis was conducted as part of the original 175 acre Master Plan. The draft Environmental September 23, 1996 Page 5 Planning Commission Impact Report was widely circulated and Planning Commission hearings resulted in a recommendation of project approval and certification of the Environmental Impact Report. Two members of the current Planning Commission were parties to that action. In June, 1994 the Environmental Impact Report was certified. The document was not challenged and it is now the Environmental Impact Report of record. The canyon species and respective mitigation measures were documented by the City's paid experts. C/Fong asked staff and the applicant to convince him that application of the proposed plans will result in the least impact to trees and cut and fill. DPW/CE/Wentz explained why the proposed access road location offers the least impact to the trees and eliminates the need for excessive cut- and fill. Mr. Arciero responded to C/Fong that he is obligated to plant approximately 550 trees. He asked for condition text to indicate that with respect to the landscape plan, the applicant will work with staff. He stated that the south side of the access road belongs to the School District. If trees are placed along the south side of the access road, they will inhibit the view of the open space. C/Fong concurred with Mr. Arciero that the view should not be inhibited. However, he would like to see trees planted in a natural fashion on the southerly portion of the access road to enhance the view. C/Fong asked staff and the applicant to minimize the street lighting. Mr. Arciero concurred with C/Fong and indicated he will work with staff. He indicated improvement plans are submitted to the Edison Company and Edison initiates the street lighting schematic. He further indicated he is happy to work with the Edison Company and the City's staff to minimize street lighting. DPW/CE/Wentz responded to VC/Ruzicka that a condition can be included which states that the applicant's lighting plans will be reviewed and approved by the City. C/Schad suggested that the access road could circle the oak grove located at the most northerly point of the property. September 23, 1996 Page 6 Planning Commission DPW/CE/Wentz explained to C/Schad that moving the access road in such a manner would further interfere with trees on the southerly portion of the property. Mr. Arciero responded to C/Schad that the trees are being replaced at a 2:1 ratio within the boundary of the current project and the previously approved tract. C/Fong asked that a condition be included requiring the City's geotechnical consultant or soils engineer to conduct supplemental field investigations to check the bedding condition to determine the feasibility of steepening the slope from 2:1 to 1 which, in his opinion, would result in a 70 percent retention of the trees slated for removal. Mr. Arciero responded to C/Fong that approximately three months ago he expended an additional $50,000 for soils and geology work. The report indicates unfavorable bedding within the slope which will require additional buttressing. These reports are incorporated within the current grading plan. DPW/CE/Wentz responded to C/Fong that the minutes should reflect his wish to have the City review the feasibility of 1 1/2:1 slopes which may result in saving trees and reduce required grading. He cautioned that the review should include appropriate safety factors for the site. Mr. Arciero stated that in the initial stages of the grading plan development he requested the soils and geology engineer and the civil engineer to investigate the feasibility of 1 1/2:1 slopes which would result in less grading and greater benefit to the prospective home buyer. The soils engineer recommended 2:1 slopes because of the portions of unfavorable bedding planes. He reiterated that he favors 1 1/2:1 slopes whenever possible. DPW/CE/Wentz responded to C/Schad that he does not recall that there is an earthquake fault in the bottom of Sandstone Canyon. Mr. Arciero responded to C/Schad that he believes that Sandstone Canyon does not contain Bentonite. VC/Ruzicka asked for public testimony. There being no one who wished to speak on this item, VC/Ruzicka closed the Public Hearing. . C/McManus made a motion, seconded by VC/Ruzicka to adopt the resolution recommending City Council approval of September 23, 1996 Page 7 Planning Commission RECESS: RECONVENE: Vesting Tentative Tract Map No. 52203, subject to the Findings of Fact, and conditions listed within the resolution. CDD/DeStefano, responding to VC/Ruzicka, suggested that Condition 5.(a) on Page 4 of the Draft Resolution be amended to read: "The project shall substantially conform to plans collectively labeled as Exhibit "A" dated September 9, 1996, and Exhibit "C" dated September 18, 1996, as submitted and approved by the Planning Commission." He suggested that Condition 61 be added to read as follows: "The applicant has agreed to work with staff to incorporate the placement of trees along the south side of the access road to the South Pointe Middle School." He further suggested that Condition 62 be added to read as follows: "The applicant shall incorporate a meandering sidewalk, minimum 16 foot wide landscape setback, block wall undulation, and landscaping theme as depicted on Exhibit "C" dated September 18, 1996." C/McManus amended his motion to include CDD/DeStefano's recommendations. VC/Ruzicka agreed to the amended motion. The motion was approved with the following Roll Call vote: AYES: COMMISSIONERS: McManus, VC/Ruzicka, Fong NOES: COMMISSIONERS: Schad ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: Chair/Goldenberg VC/Ruzicka recessed the meeting at 8:40 p.m. PUBLIC HEARING: VC/Ruzicka reconvened the meeting at 8:53 p.m. 1. Conditional Use Permit 96-13 and Development Review 96-12 is a request for an unmanned, wireless telecommunications transmission facility at an existing office building to be roof -mounted and a ground level equipment cabinet located at 3333 Brea Canyon Road (west side, south of Diamond Bar Boulevard). Applicant: Keith International, Inc., 22690 Cactus Avenue, Suite 300, Moreno Valley, CA Property Owner: Metro Diamond Bar Property, Inc., 2030 Main Street #1020, Irvine, CA CDD/DeStefano read the staff report into the record. Staff recommends that the Planning Commission approve Conditional Use Permit No. 96-13 and Development Review September 23, 1996 Page 8 Planning commission 96-12, Findings of Fact, and conditions as listed within the attached resolution. Kent Norton, Keith International, Inc. stated he read the staff report and concurs with the conditions of approval. Mr. Norton responded to C/Schad that the proposed project is part of a network of wireless telecommunications Personal Communications System (PCS) repeater stations transmitting signals between mobile sources, stationary sources, and the base station. Responding to C/McManus, Mr. Norton confirmed his understanding that the proposed location is visible only from. the freeway which is separated by a row of Eucalyptus trees. VC/Ruzicka opened the Public Hearing. Craig Clute, 21217 Fountain Springs Road, said he would like to have been notified of this project. He proposed expanding the 500 yard public notification process. He reminded the Commission that this is another project in a series of requests for similar sites in the City. He indicated he hopes the Commission is seriously looking into these types of installations and is current with the technology. He asked that an abandonment condition be included in the approval. C/Fong stated he concurs with Mr. Clute and asked that an abandonment condition be included. CDD/DeStefano referred the Commission to Condition 5.(c) on Page 4 which states: "In the event of any future maintenance problems, abandonment of use or changes in technology which render the above mentioned facility obsolete the applicant shall, upon notification by the City, remove the facility within 90 days." C/Fong asked why the proposed antenna is located in the center of the building roof. He proposed the installation be moved to the southwest portion of the building. CDD/DeStefano responded to C/Fong that the proposed location was determined to render the antenna as invisible as possible to Diamond Bar residents. Responding to C/Fong, Mr. Norton stated the proposed location was determined as a result of extensive negotiations between Pacific Bell and the City's staff in order for the project to meet the City's screening requirements. originally, the antenna was proposed to be September 23, 1996 Page 9 Planning Commission located at the southwest corner of the building. However, at that location the antennas are visible from Brea Canyon Road because of a break in the landscaping. The trees along the easterly portion of the property offer significant screening of the antennas located in the center of the building. The present location offers optimum screening and minimum visibility to residents and vehicles approaching the site. CDD/DeStefano stated the southwest corner of the building is adjacent to residences across Brea Canyon Road. Staff determined that the antenna should be located further away from the single family homes. Mr. Norton responded to C/ Schad that due to the project's low profile construction, other companies will not utilize the antennas. Pacific Bell co -shares other locations. C/McManus indicated to Mr. Clute that he read the staff report and the attached conditions of approval prior to tonight's meeting. He stated he is aware that digital transmission is possible through satellite communication which would render this site obsolete and that he was aware of the included abandonment condition. Seeing no one else who wished to speak, VC/Ruzicka closed the Public Hearing. C/McManus made a motion, seconded by C/Schad, to approve Conditional Use Permit 96-13 and Development Review 96- 12, Findings of Fact, and conditions as listed within the attached resolution. The motion was carried 4-0 with a Roll Call vote. PLANNING COMMISSION ITEMS: C/McManus thanked staff for providing him with materials from the September 9, 1996 Planning Commission meeting which assisted him in the deliberation of Continued Public Hearing item 6.1. C/Schad stated he supported the University of Phoenix's request to place an additional sign at their Diamond Bar location. CDD/DeStefano indicated that on September 17 the City Council discussed the. University of Phoenix's appeal to the Planning Commission's denial. With a 3-2 vote, City Council directed staff to prepare a Resolution of Approval to be considered on October 1. VC/Ruzicka stated the City Council reversed a decision which in his opinion, the Planning Commission agonized over and reached an appropriate conclusion. He indicated he is not concerned about the City Council reversing a Planning Commission determination because September 23, 1996 Page 10 Planning commission such a determination is within their purview. However, he declared he believes that in this case the City Council made a mistake. The Council should have paid more attention to the fact that the Gateway Corporate Center is only about one-third to one-half completed. He expressed his belief that when the Center is built - out, the City will receive numerous requests - not withstanding the statement about precedents setting by the attorney representing the University of Phoenix - to bring in more signs for a variety of issues. As a result, the City may face a large problem based on the mistaken reversal of the Planning Commission's decision. The Commission's decision was a well deliberated 4-1 vote to deny the variance. He reiterated that he believes the Commission's decision was the right decision. In his opinion, the Council did not use sound reasoning for overturning the Commission's decision. INFORMATIONAL ITEMS: CDD/DeStefano stated that with respect to the LA Cellular installation at Diamond Bar High School, staff recently met with Walnut Valley Unified School District, Pacific Bell and LA Cellular, and Edison Company representatives. All parties agreed to the City's requests for adding currant wood trees and fence screening, removing the temporary NexTel pole, adding their power line into the existing LA Cellular trench, and accommodating all issues presented. The LA Cellular representative indicated a desire to resolve all issues in a timely fashion. Staff drafted a letter to LA Cellular in accordance with the Planning Commission's direction. However, the letter has not been delivered because LA Cellular has continued to move in a positive direction. ADJOURNMENT: At 9:20 p.m., there being no further business to come before the Planning Commission, C/McManus moved, C/Schad seconded, to adjourn the meeting to October 14, 1996. There being no objections, VC/Ruzicka adjourned the meeting. Attest: /s/ Joe Ruzicka Joe Ruzicka Vice Chairman Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION OCTOBER 14, 1996 CALL TO ORDER: Chairman Goldenberg called the meeting to order at 7:02 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Schad. ROLL CALL: Present: Chairman Goldenberg, Vice Chairman Ruzicka, and Commissioners Fong, McManus and Schad Also Present: Senior Planner Catherine Johnson and Assistant Planner Ann Lungu. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of September 23, 1996. VC/Ruzicka made a motion, seconded by C/Schad to approve the minutes of September 23, 1996 as corrected. The motion was approved 4-0-1 with Chair/Goldenberg abstaining. 1. Reconsideration of Planning Commission's meeting day. SP/Johnson read the staff report into the record. Staff recommends that the Planning Commission adopt the resolution amending the June 10, 1996 Planning Commission Policies and Procedures Manual. VC/Ruzicka made a motion, Chair/ Goldenberg seconded to change the Planning Commission meeting day to 7:00 p.m. on the second and fourth Tuesday of each month to commence January 1, 1997. Following Commission discussion the motion was carried with the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: VC/Ruzicka, Chair/Goldenberg, C/McManus Fong, Schad None None October 14, 1996 Page 2 Planning Commission NEW BUSINESS: 1. Appendix to the Planning Commissioner Policies and Procedures Manual. SP/Johnson read the staff report into the record. Staff recommends that the Planning Commission adopt the resolution adding Appendix A and B to the existing Planning Commission Policies and Procedures Manual. C/Schad made a motion, seconded by VC/Ruzicka to adopt the resolution amending the June 10, 1996 Planning Commission Policies and Procedures Manual. The motion was carried 5-0. PUBLIC HEARING - None INFORMATIONAL ITEMS: 1. Presentation of Design Guideline Examples. SP/Johnson presented the staff report. She indicated the purpose of the presentation is to illustrate some of the elements of good design as they are applied to commercial development and more specifically, shopping centers. Design guidelines will be included as part of the new Development Code. These guidelines will be prepared by the planning staff, with the consulting firm providing only review and guidance. She stated the purpose of these guidelines will not be to impose rigid design standards in addition to adopted development standards, but to present general principles to aid developers in creating well designed projects that contribute to an attractive City image. VC/Ruzicka asked that staff incorporate simple basic English in design guidelines presentations. He cited the recent City Council decision to overturn the Planning Commission's denial of the University of Phoenix's Sign Variance. He emphasized that if the Development Code is written for ease of understanding such divergence of philosophies may be avoided. C/McManus asked for additional information regarding business signage. C/Schad stated he is concerned that the business center examples are too repetitive in style and color. He indicated he likes to see interesting and attractive pedestrian walkways separated from shopping center driveway areas. He suggested the Commissioner's present photographs of shopping centers they would like to see used as examples for Diamond Bar. C/Fong suggested Diamond Bar incorporate an innovative design theme (Country Living/Western/Ranchero) in the Development Code consistent with the General Plan's Vision Statement. He October 14, 1996 Page 3 Planning Commission cited Cities such as Durango, Colorado, which have incorporated themes in their development and redevelopment. Chair/ Goldenberg stated his concern that the presentation focused on commercial rather than residential. He reminded those present that Transamerica's conceptual plan for Diamond Bar was the country living/ranch style/mission look. He indicated his wish that the City Council establish a standing Architectural Review Committee to review and recommend modifications to the Development Code in coordination with the City's original design intent. He further stated he believes tonight's presentation is more appropriate to redevelopment. C/Fong stated he would like to see a residential design theme included in the Development Code. He indicated that in his opinion, many homes in "The Country Estates" exceed the boundaries of a citywide design theme. Chair/ Goldenberg concurred with C/Fong. He stated he believes the identity of the City is more important than the identity of a single person. 2. Redevelopment Project Schedule of Actions and Study Area Map. SP/Johnson presented the staff report. She indicated the redevelopment consultant, Rosenow Spevacek Group Inc. (RSG), will assist staff with the Preliminary Plan presentation to the Planning Commission on October 28. SP/Johnson responded to VC/Ruzicka that the Planning Commissioner's will receive copies of the Preliminary Plan in advance of the October 28 meeting. C/McManus asked why the Planning Commission has not received the information earlier in the process. He asked staff to prepare a PERT chart form "Schedule of Actions" and include a critical path analysis. He asked why only part of the freeway is included in the map and if the included portion is considered developed. He specifically cited the Diamond Ranch High School and Chino Hills Parkway as areas omitted from the map. 3. Information Packet for Colombia, Maryland. SP/Johnson referred to the information packet provided to the Commissioners in response to VC/Ruzicka's request. Chair/ Goldenberg indicated information regarding Colombia, Maryland is available through the Internet. C/Fong stated Durango, Colorado's commercial business has increased due to the community philosophy of allowing big name UPMJTegO baaquapTOD T9eg0TL1 :gsagqv aogoaaTQ quamdOTanaQ A4Tunmuzo0 buTgOV uosugor auTaaggEO IP044Tmgns ATTn3goadsad •buTgaaut aqq paUJnOCPE baaquapTOD/aTegO 'SUOTgoaCgo ou buTaq a.zagg y •966T '8Z aagogop oq buTaaut aqq uanoCpE oq 'papuOoas EXoTzng/OA 'paAOM pEgOS/O 'UOTSSTUIuz00 buTuUPTd aqq a.zojaq autoo Oq ssauTsnq aagganj ou buTaq aaagq '•m•d 0'•g 4V :sxamunorav •quauxdoTanap TETquapTSaa puE TEToaOMMOo ao3 autagq buTTTenaad e ageaodaoouT pTnogs aeg PUOMPTQ 3o AgTO aqq gegq paaanouoo ;9H •UOTSSTMUIOD buTuueTd aqq uo aouasaad panuTquoo sTg aansuT oq buoy/O ggiM XaoM TTTM ag gEgq pagegs baaquaPToO/aTEgO •aeg puouzeTQ 30 suazTgTo agq Aq paaTSap ST gegM go AgdosOTTgd ao amagq buTATaanO uE Jo STsEq aqq uo apEui aq pTnogs suoTsTOap A,TEp 'sauTTapTnb ubTsap apo0 quauzdoTanaQ aqq oq goadsaa ggTM gegq pagEaagTaa aH •aeg PUOMQTQ UT quauidOTanap TETquapTsaa gTun SL E buTpunj ST saadTEO sagEgs L113 -111m 9TOT-4.112 UT .49TTng ATTeQ quaoaa e JO UOTgeoTJTaan ao3 paXSE eXoTzng/OA •gaXoed UOTgeuza03uT aqq go Adoo e ggTM s,aauoTssTunuoO aqq apTnoad TTTM 914pageoTpuT aH •SaTgTO pue SaTgTunuutoo oq abeuzep uoTgEgaban anTgeu-uou buTpaebaa aeuTMas ObaTQ UPS a papuaggE aq pagegs pegOS/O • aauOTSSTutuzo0 buTuueTd e se agedToTgaed oq aapao UT sbuTgaauz SsauTsnq Aepsany sTg aTnpagosaa oq aTge aq TTTm 9q 4Eg4 uaaouOo STB passeadxa buo3/O : SYxSSI xOISSINHOO OxIxxKZd •amagq ubTsap S,AgTO aqq ggTM a3UQuzaojuoo UT puE SOTgTTTOE� buTgsTxa 3o asn aqq gbnoagq eaaE uMOquMop aqq uT saaogs gaTgno UOTSSTMMOD butuuvTd v abEd 966T 'VT aago400 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive OCTOBER 24, 1996 CALL TO ORDER: Chairman Tye called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by VC/Finnerty. ROLL CALL: Present: Chairman Tye, Vice -Chairman Finnerty, Commissioners Law, Medina, O'Connor Staff: Community Services Director Bob Rose, and Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None CONSENT CALENDAR: 1.1 Approval of Minutes of September 26, 1996 Regular Meeting C/Law made a motion, seconded by Chair/Tye to approve the minutes as submitted. The motion was approved 4-0-1 with C/Medina abstaining. 1.2 Schedule of remaining meetings in 1996 for Parks and Recreation Commission. CSD/Rose stated the scheduled 1996 meetings for the Parks and Recreation Commission are Thursday, November 21, 1996, and Thursday, December 26, 1996. Following discussion, VC/Finnerty moved, C/Law seconded, to reschedule the December Parks and Recreation Commission meeting to December 19, 1996 if the A.Q.M.D. Board Hearing Room is available. The motion was approved 5-0. October 24, 1996 Page 2 Parks & Recreation Commission 1.3 Copy of letter mailed to citizen regarding his complaints on the operation of Ronald Reagan Park - Received and filed. INFORMATIONAL ITEMS: 8. Recreation Update. CSS/Bowman presented the following update: CSS/Bowman stated a flyer was distributed to schools and mailed to past participants to promote the upcoming youth basketball program, which starts in January, 1997. A special walk-in registration day is scheduled for Saturday, October 26 from 9:00 a.m. to 12:00 noon at the new Community Services Center. Adult basketball and softball leagues are into their sixth week of play. Staff is compiling standings, high scorers for the week, and individual statistics for players, to add a more personal touch to the program in an attempt to promote league interest. To date, $6,520 revenue has been generated, with a contract goal of $18,720 revenue for the year. She indicated the City is still looking for an adult volleyball league facility. Fall classes are underway. The second session will commence for some of the more popular classes such as tennis and gymnastics. Holiday workshop classes are being promoted through news releases and flyers. Revenue generated to date is $25,295 for the first session of the contract year. Contract goal for the year is $130,000 in revenue. Staff participated in the Ranch Festival with a recreation program information booth on October 4, 5 and 6. Flyers were available to the public promoting youth basketball, contract classes, adult athletics, and seeking to secure new contract class instructors. Public attendance was very low. 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o1 Iaeq anuanaa aleaauaS of pasn aq pinoa,tauaSe Toad-uou a Aq pauMo saSea Suilleq ayl •A:)uaSe Toad-uou e lou pue AID ayl ,(q pauMo aae slanoa sluual ayl leyl palels asON/aS''OAVJley:) of Sulpuodsall •saasn Jaylo of saSea Suilleq ayl lno Suguai dnoiS llegpS slab ae8 puowel(i ayl4o Al!I!glssod ayl jaylanj ssnaslp of Sullpm aq pinoM A11J ayl ley aouuOD,p/J of papuodsai aso-1/a SD uoissiwwo:) uolleaJJab 79 siIaed 9 aged 9661 'bZ aagop0 pue SIR'd ;o uogepossy eluaojlle:) 5 aagoIDO ay; papuaue ays wy paliodai aouuoD,O/D :S1N3WWOJ 213NOISSIWWO:) •sassauisnq aeg puoweip ajowoid of sl aauaiajaid s,aa:p!wwoa aoy pe ayl jeyjpalels jouuoD,O/D Juana jenutie sly1 io} aeg puoweia w paieaol aae oqm asoyj woo sdiysjosuods ssauisnq Maas of ysim Aew AIID 041 le41 aA1/ale4D of papuodsai aso-I/QSJ •s;uaplsai mau o1 uoiingiaislp aoy sIuaBe WIS] Iea-d eaae 01 pap!noad aq saaploj uoilowoad palsaSSns A4aauui3/)n •„aaie j AijunoD aeg puowei4„ papp aq Iuana lenuue ay; pasodoid asod/USS Ie41 pajels iouuo:),O/:) •aauelslsse ,siosuods ln04l!m Iuana aya 1anpuoa of algellene spun; Ai!:) jualai ns a.ie aiayj aay;agm aulwiajap II!m aaSeueW Al!:) ayl •J@SuueW AID 041 01 uope;uasaid aoi w8pnq e Suuedaid s! aaulwwoa aoy pe aye ley pale;s aH •suollezlueSao Al!:) snolaen ayl laMe pinoM yalynn ainjanilseijul ue ap!noad pinom AjiD 3yl'dl4sJOsuods 41M •Juawanlonul Al!unwwoa leuop!ppe aoj Sui lse pue 'anaagaeq alp is Ammo' a Sulpnlaul 'ease oSuiq a Sulppe 'alej �eua a Suippe 'juawulelaalua Ieuop!ppe Sulp!noid 'auoz un; sp!l aye SulSielua Aq uoljeagalaa Aiesaaniuud ayl aaueyua 01 Sullaas st aau!wwoa ayl •Sul;aaw aau!wwo' aoy-pd uolsslwwoD uOlaeaaaaN pue slaed 9661 'ol jagolaO a41 Jo 1Insai a si lalaed uoissiwwoD aya ul patim1 a uoljewiop a;epdn ay; IeT paiaodai asOW(ISD •alepdn uoljeagala:) Alesaanluud 419 •L panul;uoD - SW311 1VNOI1VMOJN1 •L66 L ' l E AIn( 49noJ41 L66 L 'L Aaenue( poljad ay; aoj asn ,suoilezlurSio snolaen ayi ao; san!Ilaej lied aleaolle of s! 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JoluaS e pl!nq of spun} jueJS jo Al!l!q!ssod 041 Su!nsJnd aq II!nn dnOJS s,uazll!a J01uas a4l W41 paRD!pu! aH •AJeJgq Ajun0D a4l Ie u0IM!31los Joj algel!ene sa!uouw JueJD uopepuno3 uo uo!jewJojui punoj ay 1e41 paluawwo3 nne3/D 14Slu uaam0IIeH uo •w•d 00:9 of 'w'd oo:S WOJJ Ipn!uaeD uaannolleH IooyaS AJeluawal3 1u10d puowe'(] ay1 pualle 01 sJauolssiwwo:) ay; paj!nu! a4S •paJledaJ a3uaj ay; pup do paueala uaaq sey paJp 041 paleanaJ 1Jed u0/%ue:) aJowP:)AS jo uo!laadsu! Jay le4l paIe31pu! ayS •lueilnsuoa veld Ja;sEw slJed ay; Jo; 031043 luallaaxa up apew Jug pu0wp1G 3e411Ia) a4s'd04slJ0m S Jagopo ayj le Meads asoll anOIS SUIRay uodn jeyj pawn!pu! ayS •aauaJajuoD salj!D e!uJoj!IeD jo angeal S f Jagol3p ay; pup d0yslJ0m CW•g•DXd•b'') sJagwaW pJeog pup sJauo!sslwwoD uol;paJaaN uoissiwwo:) uORM3811 79 sued 9 aged 9661 'bl aagol30 uewjluq' aA_L anajS :;sallb AjujanaS asoN qoq asog qog s 'pauiwgnS Ajjn;jaadsa-d uoIssiwwo:) uoileaaaab 79 Wed 6 aged 9661 'bZ jagop0 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Councilmember Werner and Councilmember Herrera FROM: Linda G. Magnuson', Accounting Manager SUBJECT: Voucher Register, December 3, 1996 DATE: November 26, 1996 Attached is the Voucher Register dated December 3, 1996. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated December 3, 1996 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION 001 General Fund 112 Prop A Fund -Transit 115 Integrated Waste Mgt. 118 Air Quality Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 250 C.I.P Fund TOTAL ALL FUNDS APPROVED BY: Linda G. Mac4hu#on Accounting Manager AWIV 1 ZV errence L. Belanger City Manager 61 AMOUNT $548,711.91 10,871.51 175.50 8,615.71 9,818.14 6,435.29 261,766.80 $846,394.86 Gary\K. We_jner Councilme er (�44' ti Carol A. Herrera Councilmember AGA NNE AW :2. AKIAT :RL.7X-%iATZH PO.L:ME NC-. .,L-Z- ------------------------------------------------------------------------------------------------------------------------------------ **'101 -421 1-12,,O * 13 - 45'-'- Accurate Landscape *001433.'-2210 *W14319-2210 +001-431-3-2210 *i901-4322-2210 *o0i-4K-8-2210 *_101-4211-<. 10 *51AM66M * 00 1 - 4 K2 - '—? 10 Accurate Landscape *0,(jI-4313-5.-,'k*--j0 *001-4316-5300 4001-4:323-530,0 �-00 1 -4:331 +00 1 - 43-211 49, Saar, CAP= Ac:.rate 712,03F 01/4,:24 1 3r 01/4623 Accurate 71203 T 018/46-26 2 71203F 04/4626 4 71203F 02/4626 2 7120'f 05i4626 4 7 1 2MI: 07/4626 4 71203F OI/4h26 2 7120:' -F 03i4626 4 71 -v5 u5 j 4626 �CcurEte 71203F ,', I i 41. 25 2 7 1 -'o Y 02/4625 2 71203F 03/4,625 .--,F 04,,4625 2 7 1 :0F 051625 2 7 1 0 3 F f -!6,46-'5j 2 71203F 07/4625 2 7 12 F 4615 71 i�)3F ';1,5(154 AM, 1 ON38 All "ai-ageqemt All City -Ky'- 44!1- 2 71203B 01/4873 4ericar ianc:rp +118,-4: - - 6 2 30 '*11 J - 4098-6:_0 +1 *118-4098-630 AmerBancor 71203F 4 7 11 203F 71203F 1105 1243 45M 1, f-!. 4'7�Cj49 11M 12AG 4702 11/25 12/03 4541- 11/25 45413 11125 1 0 45414 11/2'5 12/03 45415 11/25 12/02 45416 11i25 12!03 45490 IIIZ5 12/03 455VB I I W 12!03 4`345 11125 12/03 4570 11/25 12/03 452736 ! 1125 12 X3 4VA 11i25 12103 45734 11/25 12/03 45736 11/25 1<j'03 45736 11/25 0,3 457'.i 11 i'z5 12/03 45736 11/25 0/03 45736 11 M 12 T-3, IM5 MA WS ACiirl 147. ;ar�.- Paper Supplies 0 % ma:'-'t-DiBt #.,"- T:IAL 5UE VENDOR -------- 6. tr-'. K, AdKNWAKamcre Cyn Adnl Maint-Peterson AaniMaint-Hwitage Park AdnlMaint-Meagan Pk AddnlMairt-Summitndge 4dnIMaint-P.GrowFIrk AdnAart-Noe Hail AdnAamt+eqan Pk TOTAL DUE VENDOR Mant-Paul how Pk 1IR6 Maunft-Heritage Fk 11-i'?6 maot"aple Hill maint-Peterson Prk 11/96 Pk 11/96 Ilaint-13tarsp-ine MaIrt-SLUEtridge 11;'* -6 laint-Svcamore Cyn 11/96 4WAY"Mare 1116 TOTAL JUE VENDOR --------i va- 4114 2'_.,�---7 4137 40. 883 252 12.94 1:16.93 :33.4'2 -,, -o . . 5(,) Refund j,6.?; 7:7AL :,-,'L +)EN'LOR ---------- --. _ . )0 xi-,.; EVC -ICl/:7-11/9 :,',2..44 7074L '-JE vVMIR ------------ 27K7,44 11125 12/02 308-Ciamcnd.W. 132rn:Computer w/moritor 2,584.44 1=5 IINS 30 -Diamond 1:-.:-MI,.zModem Server-zBs _ A 1, :-,'6. 11M 12M3 310 -Diamond Ser�,er 2,772.:3 IM 1253 .11 -Diamond Robotics Modems -HO k)"Z, TOTAL DUE VENCOR -------- ) 3,320.65 NAME L ---IwNT 7 x. PSG i-A7:r :,,3 �-,4E; 7 3N ------------------------------------------------------------------------------------------------------------------------------------ Arceo, Roberto ArceaR *vG 1 -341 Austin Faust Assoc Inc. AustinFaus #001-4553-5242' .1 71203F 01/4764 1 2,34 Sabbitt. Luzmaria #041-:3470 3 7120, -E - Zell, 7hcmas BP -114T 1, *ot.! 1 -3472 1 71 P 4 7, 'j—B _or�:en X1!37 . I , - 7 -on. rl� I Ll '47 ?rarl-manBrandman area. City of B'reaCitv .; 'IMB C11472' ..TALUS --- ----- Recreation -fLnd-SrFgm 15.0< T-jTAL DUE VE.NXR -------- V;.M 11/25 12A0 3 9045 ALcF'ed'-;qrl Traffic Study 497.50 T O"74L. DUE VENDOR -------- 11 i 497.50 11/21` 12i,1013 Recreation Refund :16.00 TOTAL '.UE VENDOR -------- , U Y '.6.00 777 ;L 7, IE L 'EN -OR --------- ;� 11'25 Ma i,- :Se_-uri 7 11 25 2 Fe 7 P, C =!AL DUE -- -------- 04'� :-ci S,-:-.-FFFL a4 .25 ---------- 11/25 5 7 5 n 74 --TAL DUE `,)EQOF -------- 311 , 749' CO -1 � 1 7� 7 R 0; 7 -�C --------------------------------------------------------------------------------------------------------------------------------------- ;rv-n A. St, -rat PrvinSt- 1 7 -F -3 7 l2u3F 11 iii �-'5 2;03 17 Q4 C,F M, F' Carol Dennis *001-42, 40ou -4.)40-4600 *C"U - 42 10 -40)1) k00I - 4350-4",00 t-;' r - -tr -,nseru 3 �c= 4 k Prof Svcs -EN 4 71-'(�`G12;1)- Engr inspeclu Svcs Engr-Inspectn Svcs ADF: Minutes ?/2z. & 10/4 17, T AL DUE VENDOR --------- CarolDenni 4 71-'(�`G12;1)- 0z ADF. ADF: Minutes ?/2z. & 10/4 P0 "o 11!2. -5 12/03 DBCM06 MntEcrtrv-Cncl QI24-1111 71'),) 02/4671 11/25 12/)3 PC96C I 2.1 Mn*gectiv-PI ng -9,1-. 3-10 /20 '50. 00 71 --.0 0.3;4671 1:,'2.5 12.;r)3 PRR,-j)6 MrtScrtry-P!xR. 1, i96. I i /Q6 `^0.00 Carrot Toe 17-_str,.es }'l.'':.-40!'.=_-1. , D)1% 71 Charles Abbott +sc .,nc 49 8' 1147`_4) 1-f415 14 74) i4750 --rd ChHil!Ford J1 2 712038 +)1/505�5 T07H^L DUE Y'EN15F - -------- Street �la- 2rackets T'l-JTAL DUE VENDOR - -------- I I i 201 112, Recreanon Rif�Fi.j 42' 7 --'AL quE `iENLOPI -------- 11. 1 ,)4'- _:r~ Asvaitwcr!-Her,,tag-:Frr. Al 1 Ct- . 25 12, 3 95 1 DesIVISLiCS-SL-liset Ming_ Pk.— "jo II / 2-15 05- -:OTAL DUE VENDOR -------- 11/25 12103 j7'---7 7 ri. r,- :'7�7'L DUE VEND10IR 4'. , w'� 11% - - -------- �5 REcreat:-ln Refuna 54.:0 TOTAL DUE VENDOR -------- 4. Al Cintas "crp, #641) Ci^tas 71 7 *60 1 - 433 10-2, 130 0 1 / 4630 11/25 6401-i Jn.lFr0.'ep*-PkStaff 11/4 7 - 4 7 .'!ii 46:D,o 11,45 1' 1,,03 6405.12547 jmfrmRent-Prk;D- T07AL DUE VENDOR --------i 34.54 ----------------------------------------------------------------------------------------------------------------------------------- c it -:"AL -,,E 'E.,C3F----------) Ccmmuni�v InOLSt- es CommIndust 71 L.tter .atement-:0;'E. ' 7 A DUE 'IE'DOR--------} =:9.44 ?ttiJ=,alr.ec-ring ::�!fng:ne *001-422C•-�2C%i 4 71203C 01J47 6 lir'25 .1iO3 -1 Q6D8 3 Z:- `_ ` H a Services -10/'15-11/15 '1 11,4': .. Cui1-42*20-f20, L 71�U=,. =L'?7 6 il .�i'Cr3 ''6DB-Spec ial E1_cinsp5vcs-F;anch Festvl 1158.80 *061-2300-101c _ -.E03C 11/25 12/0^ 96PLNG-0i7 plan Review -FP. ?6-046 90,00 co 100-14 =JO -::-1U : 7! .:C, li: `- ,_ ._ :,F'LNG-607 Flan Review -FPL 96-051 ':x!).00 TGTA1- DUE VENDOR --------; 1'2,=b0,0_ D5 L.owmtr'v :lab LI'Lcuntr.0 -4C;?0,-2:25 1 71�: h 1: _ C?; Dep sit-Holida parte. 1 : -� - -:-:AL FR F'A.ID AMOUNT ----, TOTAL DUE vENDC-R--------) n,r,!> L it2 5 12,r:_ pecreaticn Refund :!E: 00 TCTAL 'UE VENI!n-R } - 00 Jept of Tra sport.an.-ori :e0tTrins 014575 11125 1"/U], Ma1-t 'a;>c• TSTAL UE VEr.DOk -------- c- :-la',ond DBGri/le 4 71203C 11/`_ I"�!0: r^,ef_i;C F'ing Dep rp' :-a7 "'1,71 1 71203C 11; ` 12,0 3 Ne --m ping "Dep-PFL 6-47 5 71203C 11/25 12;V3 Ref,:rd 'ing Dep-FPL:�--47 ;C?,Uti Diaaronc Bw international DBIntDeli 12103C 101458?? il,�` 12/; _ ?i9 Finance Dept Meeting-1i1'� __,25 Y:11-410- 251i453? 11:2` 15:'!i. 29^1 Com Jev dept 'itg-11/14 35.34 TOTAL DUE VENEOF--------) `7,59 ------------------------------------------------------------ -------- ----------- -------------------------------------- ------ I L18l,lono _ar r.eoe4e.,oprfre­t - E -DA _iversi;iad Paratransit i versirara 71 -Ti:' ii4r7L Enriouez. Tea 0 v 2 1) V" 0'. i -7- ;iA FederaL Credit imon .- , 4L r sM , t J *0V �, .1i 101 2 . , 1 71` 1` Ci -,H , , J -4 7 � T'Z - i - Y- F Y- i a GTE P-- . i _ : 1 712"7,0 37E ]T E --al i;or-: a IE ­ 7- 7 .,: AL JUE YENDCUIR -------- 7 30 TOTAL 'DQE VENDOR -------- S 4�'.;i, 1 4j _ -jl 11 25 1 2/Q3' Transfer of -ac Deposit DUE :EjNE_-R --------- I 20. 01: li =`_ 1 P -A Fafroll Dei - 7 :L,,AL PREFAID AMOUNT ---- -,6?.'_ TF�-;,ZL DUE i;EN::_­ -------- 'AL DLE �ENL13R it/.:5 i-2/1,)3' 12 MEe, i Es D'an v c-,-,qj I nL �r - --------- 7- 1 2 5 j tersor ­kr� C 5 E 40 - ';_'L 40. 2> E- --=s_,, ---------------------------------------®--------------�-- :s G25na . Rs@ 5s-PC a CGL SES :a -------- ---2E UTE GEforia JE X242222 !ate z 2 SZ3 »J,>3aJa3@\n 2._ % DOR ----� 2E 3a ma 23 i-@2513 1523. udSE; @EE:22@nG@ R J.2 G9L SR ----; J.2 JE Gtr s, §s 400 2%53!3 ! 71-, E z &e 2§2 ms2;—vc2 :r E! R «.q SIAL D,UE VENDOR--------@,q 53 G Ef7Ra :3 .1 :5 E 11 11 2«: R2@ &s- R4e9 .4 sT% 2E 2R-- ®-> ».« :3 Ci. . R, :e !m »4 2 22- :. c 2 e &s Ezg Es@a4e G:a3e 4n 2 .. 3Ik ±E JP R -----: © s.G :« a; 5 :3 KI4 saa 152 c 225E wcessoR.E b@ 2 z_ 2,£± vIK'OR----: «- . G n* @ G= at&« SIAL ' ----% 9.k ]g G Ef G, :E 1-4'314e1a ! a2 2 B EZS ase 52-2232 ' 29L2E' @R-------- GTE California 2E 2409&132 2 2 11 2Z3 mE@ SVCS- r6 a4 \ 24. g i k DUE' u@ -------- 25a >7 '�i____ -__• ------------------------------------------------------------------------------------------------------------------------------- -lair rya __'�- _. - _. . ____ _ __ _- _- .- - - .r.._ .__. _. _. Mdrt`'lY Lease 4`_.: �. Gol'en West Graphics Goldertwest 2 ;:.:I.0 01/5613 1025 W/03 .1111 Pri-tiq-A/F vt F'/F CtseC1;5 '=C,.iL 71TAL -UE VE`,'DOR i - Geloenberg, .":ch.aei Icide^�,erg *0+11-4210-4100 1 71203E 11/25 12/03 10=.' : Fing comt;-1'..',%141 12020 -:- T , : :, .:._ u � A� _�L�E `vE.�.OR--------; 1 X10 2..1.00 Graffiti Control _vstems GrafitiCon #UU1-45.5=-5520 _ 712! C :)iAA32 11/:5 Removal -10/96 40.D; _-„ Hat:feid, Stella -atzre:d *0'1 34: 11/2` 1:/03; Refund .-..'i_. _-7, HedeS. L _trie He_.es iii!:. -347'3 8 %2030 11/25 121 ;_ 21_ Recreation Refund 's.. :�-_?AL ',UE VENDOR --------i j)o ^errsra. 'Carol pier^eraC *C;;::-444';-2340 1 7120:0 11125 12103 1026% 6.r.__A Ccnf ReiMAN210 To.-- 4096-__ 0 1 71203D Q25 12A3 TM96. __SC �-o r 7'-., -------: ;ighr'o:nt 3raQoi:s HighFoint *UUi-4i;'?`-2111 6 712030 01/4643 11/25 12M3 5`'=47 B.Iness Caress Film 16.24 *001-4.95-2111 2 712030 01/4648 11!25 12A3 MA :WR .overSitu "Fam 95.4; *001-4095-2111 4 712030 01/4648 11/25 1210: 56417 Motor Er'v Film 64.'5 71TAL --.UE 'VENDOR --------- 176.67 Highlander F-olications µigmlander *001-41145-2115 i .IC 11;4970 71 11i'25 12/03 1 l ---Qi Ad -R rcFestv:imSer 70TAL DUE VDNDOR--------} 2K-50 7 OF w -E ----------- U - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - ;-.enewi.'-. v-':14 Mt r J Af Cue ---t, ;^-r L —t Q R -------- AvE' 'r,'ustry "-arufacturers lmdustrvMp C) I Cj- 23-:5 _V, !�TAL PREPAID 4MOUNT ---- TO'.'AL DUE VENEiR -------- jl.p) Inland Valley DIV EbUlletn ill -GB -42 1 C•- 22115 712","K, 11/2", 3445-,9 P,tijC Ne'lice-VTM`221,13 'FAL O" -'-,'E VENYA -------- c5.69 Constr-cncn E]�Cjnitru 4 5u-451�1-6411 106"77, 2 712J. -j-3-0 Cl '4711 llila lW)set Xing Rv�ao ']THIL DU E vP.j,,2R -------- 4. 33 .,an. -sena K. L. -an T *00! -:"J U-0 TC --4L DUE VENDOR ---------- '.enneCj. Rosemarie P rn zil y R 1 25 12'/)'-3 2189 Recreation Refund 42. -H) 7 J'T � A '-LE vEN7.;9R -------- L F'Isy'arto. SteDranus KiswantoS 7: 34i, A, 10 1 3 C. 11/25 --rea—::n refund Re n ret :-4. TAL EUE )ENDDR -------- .4. '-.0 — Co: -:-ay - I A. :0:lr*-�-��nerlff�s -,ep LACSheriff kD 1 -441 ,-c464 I 71203E I 1 2 12/ �j:- R 145. F. - c r -esz v I Trf ,Cntr 1 4,4,.,-.-,-- 1-4411-`Y:4 2 7� 71203E 11/25 12i')3 .1482 StDemsChurchTrfc0ntrI ToirL DUE VEN"Ch --- -------- 5,_4'2 -2, !-.A. iountj--:narff-s -Dep ILAC'EhErIFF 1 7 120 -1, E 11/25 12/03 31532 Oct Contract Svcs 299,473.Q'? TOTAL n VENDQR -------- I DUE �c, 4-9Q �t.--UNT FROJ-T-NO e9TCH ------------------------------------------------------------------------------------------------------------------------------------ PUtlIC works tlUi-4 3 31 1 - S '-A Cellular LACel 1,i i r 1 4 Y",11-441`-1300 4 �-A Celluiar Telephone LACellullar +)01-4415-1300 712+:3G 01/5062 -kOO1 -4415- 134JO -'D +00 1 - 40: jc)- 2 125 I '1203G +001-4090-2125 _3 21Q 0 +0(�1-4090-2i2q 4 71 n:%' -C 4')01-4415-2125 E F ; L -:I M 41 7! z-mlxiates Leighton 1 7120:3p -ec-ar,C. ocvice I 'eoraroJ *001-455.-I-411CO Y Sept Tree W-aterlrg Ter, Xf( pump ?zlnt)gept 31 T07 -1L DE ,'DD— - -------- DUE Il/2E 22 l 1112 a6 Batteries -Cell Phones TOTAL OuE VENIOR -------- 11/2F, 12 /W 1112' -7'6 1 L.C.1, Phone Batteries 162MS 11126 12'03 111296 Correct Vendor 162.38- 11/25 12/",3 1 244 CellftoneChq-City Mgr 84.35 11/25 121 ()3 4,297, 244 -ellPhrneChgs-CityC'ouncil 11/25 12/03 12';'244 Cela:PhoneChqs-5er.Govt 20.85 11,i25 12/0. 129-7 `44 Cell- Oh y PnonK gs-Vol Patrol 66.02 T01 AL DUE VEN[09 - --------- I P�RC--r,,Reccqritlon 11tq-Law7 . I)j-' I i j 7.: _'AL :RFAID' A h4,-,jNT ---- TO - L-4*;- h1 vENf-,31 -- -------- -".jE 11/25 --T.AL LUE ,E"DOR -------- Y) 11/25 12/013 Q4551 Gec*ech, ReoEEN-146 24'7'.10 7 AL -.-AL 1JUE )DII'DOR -------- GT :4:.:U 11/25 12/0." 0." T&T Zom.-11/14 cl 4f).U . _ Ti-.ITAL WE VENIDOR -------- 40.00 P4AmE AC':: NT F'F'C�.7X-NC BATCH-C._.yE ^�j. E' .'' �- - 21 ---------------------------------------------------------------------------------------------------------------------- Lew:_ E,.grawing inc. Lew:sEng:-a :)G1-401G-1 i0 i 0� :135 it 5 �2 .iiFaperwe:y:5/Fa;._n-MCBrice 177.�'a 4UU1-41195-Ci 13 ',__iiiie'Ern4raving,Cnina TCTAL DUEEND'OR -------- i1?.oi . - r 12 71 11/25 1--/0 x-272 Recreat:or Re>and TOTAL DUE VENDOR --------> .�.:0 Pariposa fort cultural Mariposa 0i3=-45,.= 51S11• 2 71211H 01f4617 11i25 12/03 C[t Mt[E-Dist #_�:_ i3fi-4531-410 ,.C.;t }1i41t 11125 i .03 '-`'6 2' OctAdd''i ^tce--LLAD438 X52.20 TO'AL DUE MNIDN-------- 3 =' . 00 Mario, Sern-.ca MariCN ¢±)01-34-. 1 71201E 11/25 12/03 02)8907 Rec Refund-Nalloweer °.00 ""AL DUE VENDOR ? ° All "artino, Micnelim "art.ncM 008'1-347_ 13 71' 1;:_E 11/x` 12/03, 2191 Re_ Refu;:� _ c y-Fegsallet c-0 -741L :JUE VENDOR--------> 6,00 "cMar•us, Josepn "kManusU 00!;1-42._-410!) 5 712±3E 11/25 I4.1f03 10319: 'rL:g comm-1 "/14<_ T07AL ''DUE VEN---------; Moonlight PresB MoonlightP 0:G1-405i-211` 2 71203G 01/5084 11/25 12/03 960305 Acctg 1, Personnei Forms 0°1:111-4?90-=i 10 . 71203E 01/5088 1x0:3 tationary upplies Supplies TOTAL DUE VENN--------i 1.418.:3 N:ce, Stefpnen NiceS *001-4_5'-4100 3 71203E 11/25 1?/!.1.3 T4T Comm-11/14 40.00 TYAL :UE VENDOR--------) 40.00 Oakland, City of Oaklardc 00(:1-4551-2340 ? ':12,103.0196+. 1 1L 3H 11 /25 1'c/0.� Trfc Mgmt Conf-Tamaya 50.;10 TOTAL PREPAID AMOUNT ----) 5(11.00 TGTAL DUE VENDOF---------) 0.00 1E 7cCJ.�/'«O E�T /'�� i���CE �E����c'.'a 4nOUNT —__—__--------_-------------'_—_—__--'_----_--_--_---_---------_--- �-ircilran s-:,-mr Pavroll'r 11�5 1�'08 PFa,/ro i I Tr a ns r0AL PREPAID AwOuNT --> 51.��.00 T01 ;-L DUE )EN[!,� ---''> �.00 Phils Transfer & Stm^aqe PhilsTra-a *W}l'4510-4O0h 2 71263E 01/5114 11/25 �2/C8 1��04 StorageMzveChgs'PNks 275.25 TO�AL aIJE VENDOR ''''''''} Pomona Vaill*y Humane -00o. PvHS *001'443\-5403 4 71203E 01/4579 11/25 12/03 11\296 Dec Animal Cntr\ Ser, 4.959,17 -OTAL -,uE WIN'L;3,R --------} 4,959.17 Pomona Vly T,arspmtatzon PomooaVly *112'4553'552G ,275.00 rOTAL �� VEnDOR ----> 2.l75.00 ��dent�al Servico Bureau pSBI ^�6l-2ll�'l�4 1 7120�* 25 2/o3 Nov No, Ger-al P~ems 7'20-L4 ���� 1203 Nov No -i Vision Prwms 45 "[�z'211C-10� 2 �z2O3� 1 Nov -`AL z'!-,.EPAID A110iWT T074 DUE VENDOR ----/ 0.00 LClic EM-11���rement PE�S i�� � 71203h 11�� l203 PP22'���re�en� 3.�93,57 12Q3'Y� V0OO�S0�� ,J, L-0 2 7�203H 11/25 12/O3 PP22-Retiremmt J,��.93 12/0S/96 TOT4! PHEPAlD AMCuwT ''-'> 6,814.50 �6TAL 2UE VEN�R ''-''''') �.00 Pur��ss Ros�-9El Purkiss 71203E 01/5107 11/25 12/O3 8723 CltyWldeMs,r�lan/Sep ^�O1'431A'430O 4 71203E 01/5107 ��/25 12/03 O776 C�t��/���trPlam/Dct 28,4Ot.00 TOTAL 30E V[NL6FN -------- 31.800.06 7,epro Graphics ReproGraph t0oI'4090-2110 1 71203F 11/25 12/03 8062 Business Crds'Varzous 2Y.79 TOTAL [�E VENDOR --'---''>� 2Y.79 N _-,:JNT EV - ----------------------------------------------------------- ------------------------------------------------------------------------ Ri:.7ards Watser t' gershon RichardsWa 7 7 12- 3 E 1 2 13 E %`j, 42 4 0 4 -2, 712! 3E 01/4713 7: - ' ft.ji,) I - 4 Q, 2 0 - 4 -1 E �.:2 i 3471 *11 l5-4515-4Cg)i) l 71203E 4:1-4')20-402-0 7 1 3E )l 471 I i 03F of /430 PonKrarzer&Assoc C.E. inc RK.A 4001-230 ? 71 -.F0-1012 71'2103F jl/50`39 4C'01 -4551-53^''01-4551-4C'01-4551-53^''11 4 71 N)'� -114396, IF Rotary Cluo of walnut 4001-2300-1002 7. . 71, 1 Jos nuz, 4001-34,13 14 7 120 3E San 'Gabriel lvllv T ioune SGVTriDune t)1-4210-211` 5 11203E 01/5089 Z -h, l, id, "�zn Schad 3 71203E Sharp Seatina C'Wanv SharpSeat '1`03F ;)114761 -,(v-,F 0214761 -6 1 10:31'6 Di" enal Svcs -=opt 21 0 Q 0 11 2C 12,fi,: E C t I L 41 111125 1';03 3n7 Spec �ega, Svcs-Bramelea :,J 11126 Sep. Lql Svcs -Solid 4ate .. V�). ll, -ept -era! T l2 /v :` i? Special Leqal Svcs -Am= 1:;'0:3 5123 5rading Fln Ck-EN 96-305 112.50 111/215 121,'03 5123 ;'!an Check Svc-FalconView 7;=.75 11/25 I./. - '. 5112 _._, Orad i n.gF ln0:K-G96­:',2-_- 25.50 TOTAL WE VENDOR -------- 216.75 Sec Deposit Refund D E UE V N' OR -------- 11/25 1 P11 rl 1-4 Comm - 1 V' /I I RI.C-S "DTAL DjE )ENDOR ---------- 11/25 12/413 22Ci Recreation F.E;Ll-id 1L. �)ENL � DOR ------- % , JE - 11 Lega I A - lTM C-. - 'AL --------- 00 JQ 4 11/25 12103 10:31'6 DUE VENDOR -------- 21 0 Q 0 11/25 Adult Excursn-Rose Parade 111125 1';03 655 Transportation-ReseParace 160,* TOTAL DLE VENDCF - -------- .. V�). ll, NAME EoC5 Hi. _�CCOJN ____�95J T�_uO_�*TC _;�.��mE/vO.'� ^Jm _-----_---__----_-----_-----------_-------------' �zm�c�. nanc Smu�N cz SouthW*s Air1:mes �outh#est ramaya. Steve arm. Margaret nW1-3478 7a.7tayaS � 712V3F 7irinM �6 71203E T,sllor-Woo F. mary :s�er. Fnmk �s:erp Vao8y e8 17 71,203E ��rgo.�.ar. Aron -455 -410- 07AL DUE [Z0K -------- ---2XB 2 Aurfair'Traff�cCo f-Tmava ' l6�.W} TCTAL PREPAID AMOUNT ---- —|Um' TOT ALDLE VEN8OR ----'> 0.00 1l/25 l2/03 T&T Com -11/14 40,V0 7OTAL DUE VENIOR '''-'-'-) 46,00 �1/25 12/�3 2195 Recreac1cm Re.�]mu 36.00 TOTAL DuE v[m0M '''''''' .00 x1/25 12N3 288�8 Rec Ref!�md-Hallowpe 15.:} | 7A L 'Ll UE vENDOR ----> ll/25 l2�8 �2�� Comm&R�c W1nler GU, 4E ',�-TAL DUE Y'END8R ----> I,DA.i* 11/25 12/03 1O2��6 CESA comf 9. U, "--'AL DUE VEa3R --'—/ l�/25 �2/�3 2l97 Re-- Ref`��'Mom&re Dance 36.�0 rOrA� DUE Y[%DO0 -------- ''''-'-11/25 11 /25 T&T Comm -11/14 40.60 TJTAL DU[ VENDOR --' > 40.00 /E%�SF ���T �0.TX -� ��n �.���E� '�. �' ---__-------'_—_----_—__---------_-----------_------_--_---�----���� Wa]mu� Hill -s Fire WM-IHIl}s EmertEign Rep ai rs - C:S C r0AL DIJE VEmUOR '---'/ ^alMut Vly Water Dist AYWater!"is °N� �11'2126 1 712V3[ 11/25 �2/O3 1u�� Water Svcs -Grow Park �*1-43 13-,i26 1 7���E ULit)- 111,596 water Svcs -Heritage Park �01'43l�2�2� 1 7l2O3E 1l/25 12�8 111�� Wa�er �cs-Map1endl Park -717ALDUE VENDOR ----} 3,?5,.79 Walnut Water Dist ��aterDis o138-4538'212611 _.E �� 11��� Water Svc'LLAO #38 6.305.14 TOTAL jUE V[N:,Q0 -------- ' 'Walnuc Walnut�ly Water Dist 4o4aterDis »13�'453Y'2126 1 7/2S3E 11/25 12/03 111596 water Svc'LLAD w3Y l97.31 T7AL DUE VENDOR ----} waut /ly W ter ��st WVwaterDzo 44 2140 E 11/25 12/03 8�67 Eas�gato�eer,r'ut��ities 42.�4 TUAL DUE V[NDOR ----> �fl'28�'�01O u 71203E 11/225 r]TAL ,U� West Coast *00� 4S58'��0Y t 712O3F 01/4621 511572 rree Mairt'Octuber 2 u'l 0o 4 711-203F0b�J1 11/25 �l.O3 1�53'} 7ree naznt'�ea owfali� 2 71203F 0l/k,211 11/25 12/03 �158� Tree Mazt-GS � Praspeccr ~~'�f _]T: ;L DUE VENUOR ----> 3`071.00 Aest E"o "0x;Orafs WestEndUni *001'#! f- 20) 10 71203F 01/4731A 11/2F 12 42600 Urfrms-vIt-rPtrl'Terrien 30 71 4415'1I* 2 7��3 �1/4731A 11�5 �/O3 42�23 Lmfrms'vltrPtrl'�ong JO'71 4 71203F Ol/�7 &* 11O5 12/�] �672 Unfrm-V�trPtrl'4S ��o 122'84 ��1'14��l�N � 71�}� �l/*7�1A n�5 �03 427?8 Jnfrms'x�rPtrl�~ ler ~^~Di L�'7i ��i�415'1�0 8 7l203[ �o��1A 11�5 12�8 4284� Unfrms- ltrPu~i 3O`71 A u, N T FRI-u PC . L lNE, N- EN ------------------------------------------------------------------------------------------------------------------------------------ wr a L I Wr -rtP i:, ly T AL JUE - -------- ----------- VAL -------------- - TOTk. REF-c�RT ------------ 'S; 4, L :]m :SE 8,L _JE _._ NEU - -_ ______________________________________________________________.._________-_._______________-_-___-___-_________-__________-___--______ 9 d ._LAE Fungi CA F u! 3eneral "'..^d 11= mir uuaity Imp �..., . Fund 112 ^'rop A -Transit FF j8 LAII #=:_ Fund 115 int Waste Mcmt F -CTAL ALL FUNDS b.MW9 540.'11. -. :.4_4 4.55 1l:',E71,�1 -j1:.14 175.51; ------------------------------------------------------------------------------------------------ 4c,394._. 1041434.55 _C 74:..74._1 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 6 �> TO: Terrence L. Belanger, City Manager MEETING DATE: December 3,1996,E TITLE: untiREPORT DATE: November 22,1996 FROM: Linda G. Ma nuson, Accon Manager Treasurer's Report - October 31, 1996 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of October, 1996. RECOMMENDATION: Review and approve, LIST OF ATTACHMENTS: X Staff Report — Resolution(s) — Ordinance(s) — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: — Public Hearing Notification — Bid Specification (on file in City Clerk's office) — Other: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? _Yes — No 2. Does the report require a majority vote? 3. Has environmental impact been assessed? — Yes — No 4. Has the report been reviewed by a Commission? NSA —. Yes — No Which Commission? —Yes _ No 5. Are other departments affected by the report? N/A Report discussed with the following affected departments: —Yes — No R VIEWED BY: DEPARTMENT HEAD: Terrence L. Belanger `� Frank M. Usher City Manager Assistant Ci Linda G. Magn s" n tY Manager 9 Accounting Manager CITY COUNCIL REPORT AGENDA N0. MEETING DATE: November 22, 1996 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Treasurer's Statement - October 31, 1996 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the October, 1996 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of October, 1996. This statement shows the cash balances forth various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. The City's Deferred Compensation balances which are managed by ICMA are also being reported. The City receives ICMA statements on a quarterly basis. The balances reported are as of September 30, 1996. PREPARED BY: Linda G. Maonuson CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT October 31, 1996 GENERAL FUND LIBRARY SERVICES FUND $10,233,957.71 $849,691.51 $937,196.44 $10,146,452.78 TRAFFIC SAFETY FUND 105,933.98 5,897.98 1,463.60 397.28 107,000.30 GAS TAX FUND 2,606,413.11 8,079.29 276,680.46 13,977.27 TRANSIT TX (PROP A) FD TRANSIT TX (PROP C) FD 1,522,475.49 131,834.31 27,981.57 2,883,093.57 1,626,328.23 INTEGRATED WASTE MGT FD 1,635,043.24 91,226.95 98,161.16 1,733,204.40 AIR QUALITY IMPRVMNT FD 122,929.55 4,605.76 1,630.83 3,593.16 92,239.55 PARK FEES FUND 315,576.79 4,344.17 4,522.62 120,037.76 S PARKS GRANT (PRP A) FD (55,197.79) 319,920.96 COM DEV BLOCK GRANT FD (7,386.44) CITIZENS OPT -PUBLIC SAFETY FD 33.59 11,421 80 (55,197.79) (18,774.65) LANDSCAPE DIST #38 FD 0.00 139,668.30 130,293.86 2'105'71 130,293.86 LANDSCAPE DIST #39 FD 14,031.73 392.95 20,521.18 121,252.83 LANDSCAPE DIST #41 FD GRAND AV CONST FUND 203,002.35 2,934.24 15,414.10 13,286.29 (989.42) 192,650.30 CAP IMPROVEMENT PRJ FD 139,130.78 167,924.83 2,778.10 139,130.78 SB 821 FUND 26,264.22 360.85 213,605.04 (42,902.11) SELF INSURANCE FUND 579,417.34 7,964.25 26,625.07 TOTALS 17 846 310.12 1 523 354.64 1,247,939.48 0.00 587,381.59 18, 21 725.28 SUMMARY OF CASH• DEMAND DEPOSITS: GENERAL ACCOUNT $128,647.98 PAYROLL ACCOUNT 52,910.90 CHANGE FUND 175.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $182,233.88 INVESTMENTS: TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 LOCAL AGENCY INVESTMENT FD 17,939,491.40 TOTAL INVESTMENTS 17.939.491.40 TOTAL CASH $18,121,725.28 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. L.A.I.F - Effective Yield for September, 1996 5.601% (October Unavailable) CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT October 31, 1996 INVESTMENT: DEFERRED COMPENSATION ACCOUNT (AS OF 9130196) ICMA Retirement Corporation 457 Plan - AGGRESSIVE OPPORTUNITY FUND 6,402.12 INTERNATIONAL FUND 6,704.87 GROWTH STOCK FUND 78,898.56 BROAD MARKET FUND 23,828.01 EQUITY INCOME FUND ASSET ALLOCATION FUND 1,876.34 SOCIAL RESPONSIBILITY FUND 22,797.04 CORE BOND FUND 311.60 US TREASURY FUND 6,305.46 CASH MANAGEMENT FUND 2,848.09 PLUS FUND 371.56 GUARANTEED FUND 244,354.34 TRADITIONAL GROWTH 11,812.87 MS CAPITAL APPRECIATION 9,017.41 MS GROWTH & INCOME 2,217.60 TOTAL OF DEPOSITS 2,240.44 419,986.31 Note: These investment options are at the discretion of the employees. Due to the complexity of the funds, which are solely handled by ICMA, the City is only reporting the balances available in in the various instruments The reporting period reflects the most current quarter reported by ICMA to the City. TOTAL CASH AND INVESTMENTS $18,541,711.59 All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. ;j%- -1V Terrence L. Belanger, Treasurer t POOLED MONEY INVESTMENT ACCOUNT SUMMARY OF INVESTMENT DATA A COMPARISON OF SEPTEMBER 1996 WITH SEPTEMBER 1995' (Dollars in Thousands) ETEMBER 1996 SEPTEMBER 1995 CHANGE Average Daily Portfolio $27,761,544 $24,840,612 +$2,920,932 Accrued Earnings $127,801 $118,745 +$9,056 Effective Yield 5.601 5.832 -.231 Average Life --Month End (in days) 233 299 -66 Total Security Transactions Amount Number $14,906,115 $15,229,160 -$323,045 345 364 -19 Total Time Deposit Transactions Amount Number $94,900 $59,600 +$35,300. 17 13 +4 Average Workday Investment Activity $750,051 $764,438 -$14,387 Prescribed Demand Account Balances For Services For Uncollected Funds $123,681 $173,446 $146,808 -$23,127 $133,015 +S40,431 LOCAL AGENCY INVESTMENT FUND* SUMMARY OF ACTIVITY SEPT EMBER 1996 BEGINNING BALANCE DEPOSITS WITHDRAWALS $10,197,551,607.09 $883,281,000.00 $1,142,475,263.34 =Local Agency Investment Fund Invested Through Pooled Money Investment Account MONTH END BALANCE $9,938,357,343.75 L Floaters SBA FHLMC PC Discount Notes Bankers Accepta Corporate: Bonds Floaters Bank Notes Repurchase Agreements Time Deposits AB 55 & GF Loans State of California Pooled Money Investment Account Market Valuation 9/30/96 $ 0 0 0 0 0 ZAU11,0159,042.99 $ 309,526,280.00 $ 5,242,956,461.21 $ 802,740,692.75 $ 454,928,512.73 $ 163,087,158.63 $ 12,146,720.74 $ 3,967,246.11 $ 134,934,186.28 $ 33,246,598.25 $ 374,004,701.39 $ 382,024,423.08 $ 1,497,339,604.32 $ 554,510,942.27 $ 5,189,839,175.42 $ 860,106,971.27 $ 194,456,000.00 $ 342,295,000.00 $ 1,787,951,170.00 $ 7.800.844 Bob -is a ��cvClatr-%u=e purcnas$ (404,875,000.00) $ TOTAL $ 28,137,100,489.60 $ Estimated Market Value Including Accrued Interest $ 2,469,334,800.00 357,828,820.00 5,177,147,280.00 796,891,868.80 02,400.00 158, 377, 712.69 12,182,548.50 4,414,643.53 136,241,982.99 $ $ $ $ $ $ $ 35,458,646.84 377,249, 950.00 $ 382,967, 749.52 1,491,362,905.92 554,979,045.00 $ $ 5,237,599,881.25 873,956,122.34 $ $ 194,456,000.00 342, 295, 000.00 1, 787, 951,170.00 7, 812, 079, 344.94 (404,875,000.00) $ 28,253,402,872.32 $ 28,369,907,037.68 NOTE: Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). Certificates of Deposit (CDs), Bank Notes (BNs), and Commercial Paper (CPs) less than 90 days are carried at portfolio book value (carrying cost). Interest accrued from the date of purchase on CDs and BNs under 90 days is not included. Interest 57,852,989.00 9,623,093.28 3,665,175.00 968, 371.24 154,220.73 37,772.13 1, 367, 530.75 533, 960.90 NA NA 24,805, 935.09 4,527,698-41 11, 335,466.93 3,716,147.22 NA NA NA NA (2,084,195.31) T-16,504,1155.37 w i O N p qq ^ e- 0 v O at ^ CO C w m N O V O N el► y N Q 4 \ H 02 0 to O N m �0 r @ O N r N C 04 M N N N r N O W O' N N r r a v a M e- ,N N N N N 0 I- ti la O CO) Cl) co N N �p N \ � co c r N ti N QZ m A.. y N N N N W _ C ib a O a r N ago C.) O cm N N N N i' N Via^. 4CO)0 o • N O .2- go r y N M N N 46 N O IV O ~ N ti O r N Cf ti N � r � M M IA O N i coB C r M P. adrN LU W V; N y y N y N N .' c In �cq W) CA Of N N N N y N Ii S"t. ow"� O r O • cO Q CA N N N N M N y y N O M N � CMf tOA CMO O n O O •0..�; ft tpF r r M r N N N N N N M N o N ado M O N eon et Cwp er o� r o M N N N N M N N N y m W a z a �0 N w Ir w D Cw7 Q a p Ur► w m > R 0 0 ,O 13 c C .E LL v M C R C 4f t C H w W) m -C is m CL .a Q O H ` C m0 � C t 7 V7 c �o �u. O m d m Z ° z° z° CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. TO: Terrence L. Belanger, City Manager MEETING DATE: December 3, 1996 REPORT DATE: November 21, 1996 FROM: Lynda Burgess, City Clerk TITLE: NEW CONTRACT FOR LEASE OF MAILING AND FOLDING EQUIPMENT SUMMARY: The City has been leasing its mailing and folding'equipment from Pitney Bowes since 1993 under a commercial form of contract. The equipment consists of a 3 -pound scale, a postage meter, a mailing machine and an automatic folderfinserter. The lease on the scale, postage meter and mailing machine is due to expire in April of 1997 and the lease on the folder/inserter is due to expire in April of 1999. Current meter readings show that the City is averaging $1,300 per month in postage with some mailings consisting of 600 to 1,000 pages. The current mailing machine is meant for lower -volume usages and the folder/inserter has not performed satisfactorily resulting in the lack of usage by staff. (Continued on Page Two) RECOMMENDATION: It is recommended that the City Council approve termination of all current lease agreements with Pitney Bowes, Inc. and return all equipment effective January 10, 1997 and authorize the City Manager to enter into a 48 -month State and Local Government Rental Agreement with Pitney Bowes, Inc. for a mail machine, postage meter, 5 pound scale and folding machine for a total annual cost of $4,631.76. LIST OF ATTACHMENTS: X_ Staff Report _ Resolution(s) _ Ordinance(s) X Agreement(s) EXTERNAL DISTRIBUTION: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's office) _ Other: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: FINANCE REVIEWED BY: Terrence L. Belangff-/ City Manager Frank M. Usher " Assistant City Manager DEPARTMENT HEAD: Lynda Burgess City Clerk Terrence L. Belanger November 21, 1996 Page Two Current costs add up to a total investment of $278.44 per month. $92 of this figure is being spent for the folder/inserter, which is not being used. Staff has tested a newer -model folding machine which has proven to be much more user-friendly and folds at high speed without the constant jams that occur with the present folder/inserter. Staff is recommending that the City Council cancel all current contracts with Pitney Bowes (there are five -- one each for the mailing machine and folder/inserter and 3 separate contracts for maintenance), return the current equipment and execute one new lease for a 48 -month term for new equipment consisting of a mailing machine with large system productivity; a 5 pound electronic scale and a variable speed, programmable electronic folding machine, at a monthly rate of $385.98. Maintenance of this equipment will be included in the lease at no additional charge. CITY COUNCIL REPORT AGENDA NO. MEETING DATE: December 3, 1996 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: CONTRACT FOR LEASE OF MAILING AND FOLDING EQUIPMENT ISSUE STATEMENT: Shall the City cancel current multiple contracts with Pitney Bowes, Inc. and enter into one new agreement for new mailing and folding equipment plus maintenance for 48 months? BACKGROUND: The City has been leasing its mailing and folding equipment from Pitney Bowes since 1993 under a commercial form of contract. The equipment consists of a 3 -pound scale, a postage meter, a mailing machine and an automatic folder/inserter. The lease on the scale, postage meter and mailing machine is due to expire in April of 1997 and the lease on the folder/inserter is due to expire in April of 1999. RECOMMENDATION: It is recommended that the City Council approve termination of all current lease agreements with Pitney Bowes, Inc. and return all equipment effective January 10, 1997 and authorize the City Manager to enter into a 48 -month State and Local Government Rental Agreement with Pitney Bowes, Inc. for a mail machine, postage meter, 5 pound scale and folding machine for a total monthly cost of $385.98 or annual cost of $4,631.76. FINANCIAL SUMMARY: Current costs add up to a total investment of $278.44 per month which consists of $68.33 plus tax for the scale, postage meter and mailing machine; $92 plus tax for the folder inserter and $72.67 for maintenance agreements on all equipment. Costs for the upgraded equipment will amount to $387.21 total per month which includes all taxes and maintenance service agreements. Total annual cost would be $4,647. DISCUSSION: Current meter readings show that the City is averaging $1,300 per month in postage with some mailings consisting of 600 to 1,000 pieces. The current mailing machine is meant for lower - volume usages and staff has indicated concern that outgoing mail may get lost behind furniture because the "envelope catcher" only holds a few pieces at a time and often scatters all over the floor. In addition to usage of the mailing machine being labor-intensive, staff from all departments has consistently expressed unhappiness with the current folder/inserter which constantly jams (staff has resorted to hand -folding most large mailings). Pitney Bowes Account Executive Dale Gonos has made the following proposal: That Pitney Bowes cancel AU contracts and remove all the above equipment from City Hall effective 1/10/97. That the City execute one 51 -month lease with Pitney Bowes for new equipment consisting of a mailing machine which is described as having "large system productivity at an affordable price:" a 5 -Ib. electronic scale and a variable speed, programmable electronic folding machine. Staff (including those who most often handle large mailings), has tested the proposed folding machine and has been very impressed with its ease of operation, high-speed folding ability and apparent "jam -free" operation, These changes will result in the following benefits: 1. Consolidating two lease agreements and three maintenance agreements into one, 48 - month lease. 2. Upgrading the scale from 3 lbs. to 5 lbs. 3. Upgrading the mailing machine to provide for automatic feed of envelopes for improved productivity in stamping large mailers, with a much deeper stacking tray so that our mail is not scattered all over the floor or lost behind furniture. 4. Eliminating the City's current 'White -elephant' folder/inserter and replacing it with one that actually works. 5. Changing out the remaining mailing equipment so that serial and model numbers in our possession match the numbers that Pitney Bowes shows us possessing. 6. Eliminating the "commercial" type of lease currently being used and replacing it with a "State and Government Lease" which, at the end of the lease term, allows for the equipment to remain in our possession at no additional charge. PREPARED BY: LYNDA BURGESS, CITY CLERK 'mow � Pitney Bowes District Sales and Service Proposed Systems for City of Diamond Bar System 1. E580 Mailing Machine A900 Electronic Postage By Phone / Accounting B560 5lb Electronic Scale A586 Interfaced No Fault System FD40 Folding Machine Month Lease tax included 33S. q3 (C.Z,,Z .L 1� Qdo-z • by�ec . l�,Q.le .ry i j b s 19 c) $217.27 Lease $81.18 Meter $88.76 Maintenance ( Optional ) $387.21 Total Investment Special Notes 1. This will consolidate all your current investments with Pitney Bowes. 2. The effective date of this new program is 1/10/97 3. Maintenance is included for the full term of the lease. 4. This proposal includes a complete cancellation of the remaining term of your folder / inserter for customer satisfaction issues. If I didn't cancel this out your monthly investments would be $447.96!!!!!!!!!!!!!!!!9! Current System Lease $205.00 qtr + tax 1 Lease $92.00 month + tax Meter $90.00 qtr + tax Maintenace $145.00 annually $165.00 $562.00 Total Investment $278.44 per month PO Box 1428 Colton CA 923244184 1023 S Mt Vernon Conon CA 92324-4126 800-322-8000 r saw Fir Pitney Bowes Distnct Sales and Service CITY OF DIAMOND BAR MAIL SUMMARY AND RECOMENDATIONS OBJECTIVE: * To increase efficiency and accuracy in the mail room. METHODS: * Presently using Pitney Bowes E500 Mailing Machine 3LB Electronic Scale and a 3280 Folder/Inserter * Spending $1,300 dollars per month in postage. * You have special mailings of 600 to 1000 pieces of mail. * Several departments of the City Of Diamond Bar use the folding machine. CONCERNS * A lot of the jobs are folded manually because your current folder is not user friendly. * Your current mailing machine is for low volume mailers and is very labor intensive. * Your mail volume has increased substantially over the past couple of years. * The time that it takes to process the mail. * USPS need to get out accurately and efficiently. * USPS need to control dollars spent. RECOMMENDATIONS: * Automatic Mailing Machine * 51b Electronic Scale * New folding Machine PO Box 1426 Cotton CA 92324-4164 1023 S Mt Vemon Colton CA 92324.4126 800 -322 -WW Pitney Bowes Inc. State and Local Government I�a RENTAL AGREEMENT s SOP SALES AND SERVICE iNFOPMATION 1 (800) 322.8000 ACCOUNT REPRESENTATIVE NAME REP :1( Z I, <:P(-- r^J] I (_"--," I DISTRICT OFFICE I OISTRICT t RENTAL TERM (IN MONTHS) f OF PAYMENTS TOTAL PAYMENT QRST $ $ 4EXT $ TEXT Is 1 BILLING �fAONTHLY QUARTERLY OTHER FREQ FREQUENCY EMA SOFT -GUARD SOFTWARE METER AUTOMATIC RENTOR :...;..'.......... ON AGREEMENT MAINTENANCE ON PROM RETAIN y + RENTAL AGREEMENT RENTAL REPLACEMENT TITLE 0.00 / $ ACCEPTED BY: RENTAL TERMS AND CONDITIONS By your signature as "Renter" below, you request that we rent to you the equipment described above or on any schedule attached hereto (the "Equipment') for business or commercial purposes. Your offer will be binding on us when we accept it by having an authorized employee sign it. All payments hereun- der shall be payable only to us at our executive office, unless we direct you otherwise In writing. 1. NON -APPROPRIATION. You warrant that you have funds available to pay Total Payments until the end of your current appropriation period and war- rant that you will request funds to make such payments in each appropriation period from now until the end of the Initial Rental Term. If you properly request from your legislative body or funding authority funds to be paid to us under this Rental Agreement and such legislative body or fund- ing authority does not appropriate funds to be paid to us for the Equipment you may, upon the exhaustion of the funding authorized for the than current appropriation period, return the Equipment to us, at your expense, and thereupon, be released of your obligation to make all Total Payments to us due thereafter, provided: (i) the failure of the legislative body or funding authority to appropriate the necessary funds is documented to us as the reason for cancellation, and (ii) you have satisfied all of your obligations to us including the payment of all amounts then due to us under this Rental Agreement. In the event you return the Equipment pursuant to the terms of this paragraph, we shall retain all sums paid hereunder by you. You agree not to purchase or rent equipment performing functions similar to those performed - -)ugh the use of the Equipment for the balance of the appro- onation period following your exercise of your termination right hereunder. SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS WHICH ARE PART OF THIS RENTAL TAX EXEMPT NO SALES TAX (IF APPLICABLE) $ FULL LEGAL NAME OF RENTER r 1 01 + `, r FISCAL FUNDING PERIOD FROM: TO: DRA NAME 'INITIAL CHECK AMOUNT $ P. RENTER . BILLING ADDRESS CITY I OUNTY L, STATE LAT a . a °1 17 6S — �f l 13 CREDIT CARD INFORMATION CARO 1 TYPE EQUIPMENT LOCATION IF NOT SAME AS ABOVE CITY COUNTY STATE ZIP. a — NAME ON CARO EXP. DATE 8040 INVOx:E To THE ATTENTION OF CONTACT PHONE (0)0°1 ) 5, ��k5 PITNEY BOWES INC. (RENTOR) RENTER PLEASE SIGN BELOW DATE BY: _4T] PNW NAME TITLE: DATE: TIME Fa 5012 0ON6) no 1/111" A 1 4 CITY OF DIAMOND OAK AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: December 3,1996 REPORT DATE: November 26, 1996 FROM: Terrence L. Belanger, City Manager TITLE: Resolution 96 - 53B -"A Resolution of the City of Diamond Bar Setting Forth Personnel Rules and Regulations Regarding the Payment of Salaries, Sick Leave, Vacations, Leaves of Absences and Other Regulations" SUMMARY: Due to a recent vacancy (Account Clerk I) and the recognition that the vacated position needs to be upgraded so that the recruitment will be at a level commiserate with duties and relevant experience needed for the job, it is proposed that the part time (30 hrs) Account Clerk I position be made a full time Account Clerk II position and that the comparable (duties and requisite skills, abilities and experience) Clerk -Typist position in the City Clerk's Office be reclassified to a Secretary position. These personnel adjustments reflect the increased responsibility and actual work product which is being accomplished by these positions, as well as, the interdepartmental task -based relationship between these two positions. RECOMMENDATION: It is recommended that the City Council approve the position reclassifications and the salary range for the Account Clerk II position; and, approve Resolution 96 - 53B - A Resolution of the City of Diamond Bar Setting Forth Personnel Rules and Regulations Regarding the Payment of Salaries, Sick Leave, Vacations, Leaves of Absences and Other Regulations" LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: _ Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes _ No reviewed by the City Attorney? 2. Does the report require a majority vote? _ Yes X No 3. Has environmental impact been assessed? NIA _ Yes _ No 4. Has the report been reviewed by a Commission? NIA _ Yes _ No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Finance, City Clerk REVIEWED BY: ")IV errence L. Beller Frank M. Usher Kellee A. Fritzal City Manager I Assistant City Manager Assistant to the City Manager INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Mayor and Council Members FROM: Terrence L. Belanger, City Manager I SUBJECT: Gift and Donation Policy DATE: December 3, 1996 RECOMMENDATION: That the City Council consider the two drafts of the proposed policy for acceptance of gifts and donations and approve the version that the City Council deems most acceptable. DISCUSSION: The Gift and Donation Policy Subcommittee Members, Council Member Clair Harmony and Council Member Carol Herrera, have met to discuss the current gift and donation policy, as directed by the City Council. After reviewing two revised drafts, it was found that each of the Subcommittee Members preferred a different version of the proposed gift and donation policy. Both of those versions have been submitted for your consideration. nbw attachments CITY OF DUVNIOND BAR COUNCIL POLICY SUBJECT: Acceptance of Gifts and Donations. PURPOSE: To implement a procedure to accept gifts and donations of money, materials, furniture, art work, equipment and services; from citizens, community organizations, and others to the City of Diamond Bar for its use or use in its programs or facilities. BACKGROUND: Since incorporation, the City of Diamond Bar has received donations of money, art work, furniture, equipment and services. The City continues to receive offers from citizens and community organizations to donate items of value to the City. POLICY: Pursuant to the Purchasing Ordinance policies and procedures and other relevant financial management policies and procedures, the City Manager is authorized to accept gifts and donations, which do not exceed $3,000 in value in the aggregate per year and project. notlust for individual contributors. All gifts must be recorded and inventoried must rf{m to control procedures which have been adopled., included but not limited to written solicitation and recent of funds meet procedures receipt of revenue- Gifts and donations exceeding the amount of $3,000, cannot be accepted unless approved by the City Council. Side note: tax requirements require that there should be some iustircation according to tax regulations rdadve to appraisal and properly identify who isgetting tax credit, • i.e- individual company organizadon etc. Any individual, group or agency who or which desires to donate items of value to the City should submit a request, in writing, to the City Manager. The City Manager will review the request to determine whether the City has a need of the gifts and donations being offered. If a need exists, the City Manager will work with the appropriate City Department to decide the appropriateness of the offered gift and/or donation relative to the City's need and ascertain the location, installation, liability, maintenance, operations and relevant impacts, which may be incurred. The City Manager may make the decision for acceptance of the gift/donation or make a recommendation to the City Council, in accordance with the provisions of this policy. If a donor requests a plaque be affixed to the gift or donation, the request should be included in the gift/donation offer. The City Manager will review the request and determine whether the wording and size of the plaque are appropriate. All plaques are to be bronzed and are not to exceed forty (40) square inches. The offeree shall pay for the plaque. Normal maintenance, repair or replacement of vandalized gifts/donations will be the responsibility of the City. If the gift/donation is damaged, the City Manager will have the authority, pursuant to existing relevant ordinances, policies, and procedures, to make a determination whether or not the damaged item should be repaired, replaced or removed. In the event the item is not replaced, the related item plaque will be displayed at the Community Center in an area designated for donation plaques. CITY OF DIAMOND BAR DRAFT COUNCIL POLICY SUBJECT: Acceptance of Gifts and Donations. PURPOSE: To implement a procedure to accept gifts and donations of money, materials, furniture, art work, equipment and services; from citizens, community organizations, and others to the City of Diamond Bar for its use or use in its programs or facilities. BACKGROUND: Since incorporation, the City of Diamond Bar has received donations of money, art work, furniture, equipment and services. The City continues to receive offers from citizens and community organizations to donate items of value to the City. POLICY: Pursuant to the Purchasing Ordinance policies and procedures and other relevant financial management policies and procedures, the City Manager is authorized to accept gifts and donations, which do not exceed $3,000 in value in the aggregate. Gifts and donations exceeding the amount of $3,000, cannot be accepted unless approved by the City Council. Any individual, group or agency who or which desires to donate items of value to the City should submit a request, in writing, to the City Manager. The City Manager will review the request to determine whether the City has a need of the gifts and donations being offered. If a need exists, the City Manager will work with the appropriate City Department to decide the appropriateness of the offered gift and/or donation relative to the City's need and ascertain the location, installation, liability, maintenance, operations and relevant impacts, which may be incurred. The City Manager may make the decision for acceptance of the gift/donation or make a recommendation to the City Council, in accordance with the provisions of this policy. If a donor requests a plaque be affixed to the gift or donation, the request should be included in the gift/donation offer. The City Manager will review the request and determine whether the wording and size of the plaque are appropriate. All plaques are to be bronzed and are not to exceed forty (40) square inches. The offeree shall pay for the plaque. Normal maintenance, repair or replacement of vandalized gifts/donations will be the responsibility of the City. If the gift/donation is damaged, the City Manager will have the authority, pursuant to existing relevant ordinances, policies, and procedures, to make a determination whether or not the damaged item should be repaired, replaced or removed. In the event the item is not replaced, the related item plaque will be displayed at the Community Center in an area designated for donation plaques. INTEROFFICE MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: TERRENCE L. BELANGER, CITY MANAGER RE: COUNCIL/EMPLOYEE EXPENSE POLICY DATE: DECEMBER 3, 1996 ISSUE: Shall the Council/Employee expense policy be modified by adding to the list of high cost cities; allowing the payment of spouses, significant others, and family members meals; and, adding a provision related to foreign travel? RECOMMENDATION: It is recommended that the City Council approve the revised Council/Employee Expense Policy. DISCUSSION: The Council/Employee Expense Policy was last revised in December, 1993. Since that time, the effects of the policy and recent changes in Council policy related to Sister City activities have prompted some proposed revisions to the Expense Policy. Section 4 (d)(2) proposes to add Monterey, Las Vegas, Chicago, Dallas, Denver and Seattle to the list of high cost cities. In high cost cities, the meal allowance can exceed the normal meal allowance ($43.50), by up to 50%. Section 6 (d) proposes to add significant others and family members ato spouses on the list of those for whom there will be no reimbursement for conference or convention expenses. Section 6 (e) proposes to modify the policy to permit the paying for the meals of spouses, significant others, and family members, at meetings or special events where Council attendance is deemed to be important. Current policy is to not pay for such meals. Section 10 is proposed as an addition to the Expense Policy setting forth the criteria by which foreign travel will be allowed and certain expenses would be paid. CITY OF DIAMOND BAR COUNCIL/EMPLOYEE EXPENSE POLICY Section 1. Authority for Travel by Councilmembers, Public Officials, and City Employees: Requests for authorization to travel shall indicate inclusive dates of travel, destination, purpose of trip, persons involved and mode of transportation. Requests shall be made to the City Manager or his designee. In the event of "short notice" trips, department head, in their own best judgment, may travel or authorize travel, subject to subsequent approval by the City Manager. Where travel involves overnight lodging, authorization for same shall be by the City Manager. Section 2. Method of Travel: (a) Transportation by automobile shall be accomplished by the use of city vehicles to the extent possible, but when necessary to use private automobiles, reimbursement will be at the official IRS rate for personal vehicle miles driven in the course of official City business. Out -of -area trips shall be reimbursed at the lesser of actual, mileage expense or coach class airfare. (b) When a common carrier is used, the cost for round-trip, coach airfare to the nearest airport facility will be reimbursed. Flight insurance, in-flight beverages, or flight entertainment shall not be included in claim for reimbursement. Section 3. Lodgin : Section 4. Meals: (a) In all travel instances, city officials, and employees are expected to secure overnight accommodations as economically as possible, commensurate with a reasonable standard. (b) Allowance for lodging is the actual cost for single occupancy of a room. (a) Meal allowance shall be applied when the individual travels away from the city for more than 24 hours in their capacity as a representative of the City of Diamond Bar for the purpose of conducting business. CITY OF DIAMOND BAR COUNCIL/EMPLOYEE EXPENSE POLICY (b) Allowance for meals, including tips, shall be $43.50 per day. (c) Receipts are required, however, it is expected that excess monies will be returned to the Finance Department. (d) Additional expense shall be granted when a city official, or employee is engaged in official functions in a high cost city. (1) Additional expense shall not exceed 50% of the meal allowance. (2) Currently, high cost cities are San Francisco,. San Diego, New York and Washington, D.C. x �q�s Vie, �1�gCE, Dt :fie Section 5. Local Reimbursement: (a) Reimbursement shall apply to official travel in or out of the city limits for less than 24 hours duration. Reimbursements shall cover meals, gratuities, mileage, and other expenses. (b) Receipts shall be required for meal reimbursement, not to exceed the meal allowance. (c) Mileage shall be reimburse at the official IRS rate. Section 6. Personal and Miscellaneous Ex en nses: (a) No personal expenses, such as laundering or barbering, etc., shall be allowed. (b) No claim for entertainment shall be allowed except when it is a regularly scheduled part of the meeting being attended. (c) Extraordinary promotional expenses as approved by the City Manager will be reimbursed by the city if receipts are submitted, along with a list of those entertained, affiliation, and purpose of entertainment to benefit the City. (d) The city will .not pay. for expenses incurred by a city official for his or ; stgncan her spouset of a 71y naehxbe. in connection with conference registration, meals, transportation or miscellaneous expenses. CITY OF DIAMOND BAR COUNCEUEMPLOYEE EXPENSE POLICY (e) Any official or employee who attends a breakfast, lunch or dinner meeting where it is important that the function be so attended, may be reimbursed for the meal expense and the meal expense of another person or persons who are guests on occasions when an invitation to a meal is important to the interest of the city, or when a meal is proyided because of services to the city. Council Members' guests shalt nut 10""i6 -include spouses, significant others, or family members. All such claims should be substantiated, wherever possible, by copies of written invitation or pertinent correspondence, and shall be filed separately with the City Manager. Payment for each item claimed will be submitted to the Finance Department. Nothing herein shall be construed as authorization for holding breakfast, lunch or dinner meetings by department. (f) The following items, which must be substantiated with receipts, may be claimed if incurred in the performance of city business: (1) Registration fees and association fees. (2) Parking. (3) Streetcar, bus, and taxi fare. (4) Auto hire, when approved as part of travel authorization. (5) Ferry, bridge, and road tolls. Section 7. Privately Owned Automobiles: (a) Reimbursement on a mileage basis or expenses of transportation by claimant's privately owned automobile on city business shall not be allowed within or outside of the city, unless permission of the City Manager or his designee has been obtained in advance for each such use. Such permission shall be good until revoked. (b) All claims for travel expenses and mileage shall be filed on city forms provided by the finance department and shall be accompanied by an explanation stating all facts constituting the necessity or otherwise qualifying the case. CITY OF DIAMOND BAR COUNCIL/EMPLOYEE EXPENSE POLICY (c) In any case in which reimbursement for expenses of transportation by private automobile is claimed, the license number of the automobile used as well as the name of each city officer, employee, or council member transported on the trip shall be stated. As such reimbursement is for the expense of the use of the automobile regardless of the number of persons transported, no reimbursement for transportation shall be allowed any passenger in an automobile operated by another such officer, employee or council member except as otherwise provided by law. (d) The rate for which a claim may be allowed for the use of privately owned automobile is the official IRS rate. (e) Ferry, bridge or toll road charges may be claimed in cases where mileage is allowed; such charges shall be allowed in addition to mileage. (f) Where reimbursement is claimed on a mileage basis, reasonable and necessary charges for parking which on official city business in metropolitan areas when away from headquarters may be allowed. Repairs, tires, gasoline or other automobile expense items shall not be allowed for the use of the automobile. Section 8. Claim Substantiation: All reimbursement claims should be substantiated whenever possible by attaching receipts to a claim reimbursement form and filing with the Finance Department for further action. Section 9. A v nc (a) Employees attending meetings or traveling on official City business may request an advance of funds to cover anticipated expenses for meals, lodging, travel and other reimbursable expenses. (b) Normally, the City Manager is to receive requests for advance at least seven calendar days prior to need. The City Manager may waive the time constraint if deemed appropriate. (c) All advances must be reported on the next expense statement submitted, but never more than thirty (3) calendar days from receipt. Any unexpended funds must be promptly to the Finance Department. 4 CITY OF DIAMOND BAR COUNCIUEMPLOYEE EXPENSE REPORT INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Fellow Council Members FROM: Council Member Carol Herrera - Member of the Board of Directors, Wildlife Corridor Conservation Authority SUBJECT: Reaffirmation of the City of Diamond Bar's General Plan Policy Regarding a Regional Bypass Corridor DATE: December 3, 1996 RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar reaffirm the City of Diamond Bar's General Plan Policy regarding the location of the regional bypass corridor to the easterly portion of the sphere -of -influence area. DISCUSSION: The Wildlife Corridor Conservation Authority has been involved in negotiations for the sale of property, which would result in the purchase of the Los Angeles County Boy Scouts property. The Scouts' property comprises of the majority of Diamond Bar's sphere -of -influence area. It would appear that the sale of property would result in two parcels: one in ownership of the Wildlife Corridor Conservation Authority, the other in the possession of the Boy Scouts of America. Since the time of the negotiations of a possible sale becoming known, there have been expressions of concern about the ability of the City of Diamond Bar to be able to implement the regional bypass corridor strategy that is a part of the City's General Plan. The City of Diamond Bar's concern on this matter has been expressed to the Wildlife Corridor Conservation Authority Board and the negotiator. It has also been mentioned to representatives of the Los Angeles County (the funding agency) for this proposed purchase. In order to assure that there is no ambiguity as to the City of Diamond Bar's position related to a regional bypass corridor, it is suggested that the Diamond Bar General Plan Strategy, which calls for regional by pass corridor in the sphere -of - influence area, be reaffirmed. nbw MEMORANDUM TO: Honorable Mayor and Council Members FROM: Terrence L. Belanger, Executive Director 1 DATE: December 3, 1996 SUBJECT: Resolution Regarding a Project Area Committee Relative to the Diamond Bar Economic Revitalization Area, and Alternative Procedures That the City Council adopt a resolution determining that a project area committee shall not be formed in connection with the Diamond Bar Economic Revitalization Area, and that the Diamond Bar Redevelopment Agency shall follow alternative procedures. Background: The City Council and the Redevelopment Agency are currently undertaking steps to adopt the Redevelopment Plan for the Diamond Bar Economic Revitalization Area (the Project). On September 24, 1996, the Redevelopment Agency designated a redevelopment survey area and authorized and directed the Planning Commission to designate a redevelopment project area within the redevelopment survey area and to prepare a preliminary plan. On October 28, 1996, the Planning Commission selected the boundaries of the area to be included in the Diamond Bar Economic Revitalization Area (the Project Area), and approved a preliminary plan formulated for the redevelopment of the project area. On November 19, 1996, the Redevelopment Agency accepted and approved the preliminary plan. The California Community Redevelopment Law (CRL) (Health and Safety Code Section 33000 et seq.) requires that the legislative body of a city or county shall form a project area committee (PAC) for a redevelopment project in the event that: "(1) a substantial number of low-income persons or moderate -income persons, or both, reside within the project area, and the redevelopment plan as adopted will contain authority for the agency to acquire, by eminent domain, property on which any persons reside," or "(2) the redevelopment plan as adopted contains one or more public projects that will displace a substantial number of low-income persons or moderate -income persons, or both"[CRL Section 33385(a)(1 and 2)]. PAC / Alternative Procedures Page 2 The proposed Project Area is primarily a commercial area comprised of properties located along and surrounding the Route 57 (Orange) and Route 60 (Pomona) Freeways, and other major transportation corridors in the City. It includes only two known residential properties. Therefore, because there are not a "substantial number of low-income or moderate income persons, or both" residing in the proposed Project Area, it is clear that the formation of a PAC is not required by the CRL. However, Section 33385(f) of the CRL additionally requires that if a project does not contain a substantial number of low- and moderate -income individuals, the Agency shall consult with, and obtain the advice of, residents and community organizations. In order to comply with this section of the CRL, a public forum meeting will be held during the redevelopment plan adoption process for which all property owners, lessees, and community organizations within the project area will be notified by mail. Furthermore, before the redevelopment plan is adopted, the Agency and City Council will hold a joint public hearing, which again requires notification of all project area property owners, businesses and occupants. The specific dates for these meetings will be noticed in the newspaper and through mailings to property owners, residents, businesses, occupants, and community organizations within the project area. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DETERMINING THAT A PROJECT AREA COMMITTEE SHALL NOT BE FORMED IN CONNECTION WITH THE DIAMOND BAR ECONOMIC REVITALIZATION AREA A. RECITALS. On October 28,1996, the Planning Commission of the City of Diamond Bar selected the boundaries of and adopted a Preliminary Plan for the Diamond Bar Economic Revitalization Area ("Project"), and authorized submission of the Preliminary Plan to the Redevelopment Agency of the City of Diamond Bar ("Agency") by Resolution No. PC -96-19; and 2. On November 19, 1996, the Redevelopment Agency of the City of Diamond Bar received the Preliminary Plan and directed that the Redevelopment Plan for the Diamond Bar Economic Revitalization Area be prepared; and 3. Section 33385(a) of the California Community Redevelopment Law (Health and Safety Code Section 33000, et sea.) requires that the legislative body of a city and county shall form a project area committee for a redevelopment project in the event that "(1) a substantial number of low-income persons or moderate -income persons, or both, reside within the project area, and the redevelopment plan as adopted will contain authority for the agency to acquire, by eminent domain, property on which any persons reside"; or "(2) the redevelopment plan as adopted contains one or more public projects that will displace a substantial number of low- income persons or moderate -income persons, or both"; and 4. The area within the boundaries of the proposed Diamond Bar Economic Revitalization Area does not contain a substantial number of low-income persons or moderate -income persons, or both; and Section 33385(f) of the Community Redevelopment Law states that if a project does not contain a substantial of low- and moderate -income individuals, the Agency shall consult with, and obtain the advice of, residents and community organizations. B. RESOLUTIONS. NOW, THEREFORE, it is found, determined and resolved by the Diamond Bar City Council as follows: The formation of a project area committee is not required to the adoption of the Redevelopment Plan for the Diamond Bar Economic Revitalization Area. The City Council further determined that a project area committee shall not be formed in connection with the Project. 2. The Redevelopment Agency of the City of Diamond Bar is hereby authorized and directed to follow alternative procedures, as prescribed by Section 33385(0 of the Community Redevelopment Law, for the purpose of consulting with and obtaining the advice of residents, property owners, and community organizations (if any) within the Diamond Bar Economic Revitalization Area and to provide such residents, owners, and organizations with the proposed Redevelopment Plan prior to their submission to the City Council. PASSED, APPROVED AND ADOPTED this day of 1996. Mayor I hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Diamond Bar at a regular meeting thereof held on the day of , 1996, by the following vote of the Council: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 2 City Clerk MEMORANDUM TO: Fellow Council Members FROM: Redevelopment Subcommittee Bob Huff, Mayor Pro Tem Gary Werner, Councilmember DATE: December 3, 1996 SUBJECT: Establishment of an Ad hoc Advisory Committee regarding the Diamond Bar Economic Revitalization Area Plan The Redevelopment Subcommittee met and discussed the issue of "public input" relative to the process of adopting an Economic Revitalization Area Plan. In particular, the Subcommittee was interested in assuring that the appropriate level of public input is provided so that the relevant goals and objectives prescribed by the General Plan are properly and ultimately achieved via the redevelopment process. To that end, the Subcommittee considered the establishment of: (1) a Project Area Committee, (2) a citizen's committee, (3) a property owner's committee, (4) a business owner's committee, (5) a public agency / institution committee, and (6) no committee. The Subcommittee dwelt upon the question of establishing a Project Area Committee (PAC) specifically. It is our conclusion that, in view of the fact that the proposed redevelopment plan does not include residential relocations, to create a PAC would be conveying the wrong message, and would be contradictory to the overall intent of public input. The Subcommittee also considered the "no committee" alternative on the basis that staff and the consultant have drawn up a rather extensive schedule, including ample opportunity for public input. The Subcommittee was split on this approach, and chose, rather, to provide a recommendation with mutual support. After consideration of the time frame under which the redevelopment plan must be completed in order to expedite the base year tax increment flow, the following recommendation is made for the reasons stated. Ad hoc Advisory Committee, Economic Revitalization Area Plan Page 2 RECOMMENDATION: Although not mandated by law, it is our mutual recommendation that the City would benefit from having an ad hoc advisory committee that will provide advice to the Redevelopment Agency during the plan preparation process. The purpose of the ad hoc committee is to offer input on such matters as: public agency, business, and property owner needs relative to infrastructure, marketing issues, goals, objectives, and other relevant concerns. It is recommended that the ad hoc committee be made up of: Five members (one staff representative from each) of the following agencies: Pomona Unified School District Walnut Valley Unified School District County of Los Angeles CalTrans Chamber of Commerce Two members, each of whom have a real property ownership or leasehold interest in property located within the proposed project area. CITY OF DIAMOND BAR REDEVELOPMENT AGENCY REGULAR MEETING OF THE BOARD OF DIRECTORS NOVEMBER 19, 1996 CALL TO ORDER: Chairman Werner called the meeting to order at 7:21 p.m. ROLL CALL: Agency Members Ansari, Harmony, Herrera, Vice - Chairman Huff, Chairman Werner Also present were: Terrence L. Belanger, City Manager; Frank Usher, Assistant City Manager; Amanda Susskind, Assistant City Attorney; James DeStefano, Community Development Director; Cathy Rosen, Assistant Public Works Director; Bob Rose, Community Services Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/Ansari moved, VC/Huff seconded, to approve the Consent Calendar. Motion carried unanimously by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Harmony, Herrera, VC/Huff, C/Werner NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Regular meeting of November 5, 1996 - as submitted. 3.2 APPROVED VOUCHER REGISTER dated November 19, 1996 in the amount of $1,318.40. 4. OLD BUSINESS: None 5. NEW BUSINESS: 5.1 RESOLUTION NO. R-96-09: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY ACCEPTING THE PRELIMINARY PLAN FOR THE DIAMOND BAR ECONOMIC REVITALIZATION AREA - Felise Acosta, Rosenow, Spivacek Group, Inc. (RSG), reported that the Preliminary Plan for the proposed Economic Revitalization Area for D.B. is the first step in the adoption process. The Preliminary Plan begins the process to confirm that the land uses ultimately included in the redevelopment plan will be those that are currently designated in the City's General Plan, and advising the taxing agencies the proposed Economic Revitalization Area generalized goals and objectives. By Redevelopment Agency adoption of the Preliminary Plan and the selection of the proposed boundaries, staff will be able to transmit both documents to the taxing agencies which officially begins the process. NOVEMBER 19, 1996 PAGE 2 REDEV, AGENCY This will allow the County Auditor, Controller and Assessor to prepare the base year report which is required to be completed within 60 working days. In response to AM/Harmony regarding the canyon property at the end of Golden Springs and Carpio, Ms. Acosta responded that the boundaries were drawn in an effort to include all of the commercial properties within the City. The property may or may not remain within the boundary. Regarding the Sandstone Canyon area off of Pathfinder Rd., Ms. Acosta responded that the area is an opportunity site. CM/Belanger pointed out that the City's General Plan calls for this area to be planned. Three land uses - Public Facilities, Parks and Open Space - are planned for the area. Staff felt that one of the expressed objectives of Planning Area 4 was to find a solution to Larkstone Park. AM/Harmony asked why the Pathfinder Homeowners Association property south of the Canyon property was not included in the map. CM/Belanger responded that the Association property is not part of Planning Area 4. It is privately held open space and not part of any Planning Area. In response to AM/Harmony regarding whether the Golden Springs and Carpio property is part of a planning area, CM/Belanger explained that it is not. It is a stand-alone parcel with a General Plan designation of Single Family Residential. It is probably map restricted. However, it also has cross easements from a variety of public agencies that encumber the property. With regard to inclusion of the Morning Sun landslide area, CM/Belanger responded that the landslide area is part of Planning Area 4. There are two land parcels in Planning Area 4. Planning Area 4 is included in its entirety on the map. AM/Harmony asked why upper Sycamore Canyon on the easterly side of D.B. Blvd. is not included in the map. Ms. Acosta responded that the 800 acre parcel is not subdivided. The map is drawn along assessor parcel lines. State law prohibits splitting parcels. Only a certain amount of vacant land can be included. The City has a number of large single parcels of vacant land that cannot be subdivided by a redevelopment project boundary. Upper Sycamore Canyon is not a park and it is not currently dedicated. CM/Belanger stated the parcel owner has submitted a map on the parcel designated as residential in the General Plan. The property owner has indicated they intend to follow the previously mentioned MOU which NOVEMBER 19, 1996 PAGE 3 REDEV. AGENCY would result in the dedication of the open space lands to the City. If this occurs, General Plan Planning Area No. 2 indicates the property owner must dedicate 75% of its holdings, which would be left in open space. AM/Harmony asked why the property above Pantera Park (Parcel No. 9) is not included in the redevelopment area. Ms. Acosta explained that the map is connected by major transportation corridors which is essential to the creation of this project area. The prop- erty was considered; however, it is disconnected from a major transporta- tion corridor and that property would be considered non-contiguous and, therefore, not appropriate for inclusion in a redevelopment area. The percentage of vacant or non -urbanized land to the project area is of great concern in order to maintain as much urbanized property as possible. AM/Harmony asked how many feet lay between the Summitridge Park redevelopment site and the front entrance of Lots 1 and 61. CM/Belanger responded that Lots 1 and 61 are designated open space in the City's General Plan and were never considered for inclusion in the redevelopment area. Summitridge Park has been included because it was felt in developing this particular project area that there may be some opportunities in the area of Public Facilities. The proximity is purely geographical. AM/Harmony asked why Site D (78 acres of vacant property at the southeasterly corner of D.B. Blvd. at Brea Canyon Rd.) is included in the map. CM/Belanger responded that Site D has a General Plan designation of Public Facilities. Under redevelopment law, there are opportunities that may be available to the community with its access to two major corridors. AM/Harmony asked why homes at the end of Via Sorella have been included in the map. Ms. Acosta explained that two residences were included in the redevelopment area for boundary reasons or because it was appropriate to include them. One home is located on Via Sorella and one home is located on Brea Canyon Rd. and Washington Street. The red tile roofed original homestead house on Via Sorella is not included in the redevelopment area. Regarding the Mormon Church site and the adjacent vacant land, Ms. Acosta stated the property is included in the map because it is commercial property. In response to AM/Harmony, CM/Belanger reported that the RSG NOVEMBER 19, 1996 PAGE 4 REDEV. AGENCY feasibility study indicates the most pessimistic bonding capacity over a 45 year life of the agency would be $9.6 million. The most optimistic maximum bonding capacity would be slightly more than $36 million. Responding to AM/Harmony, Ms. Acosta stated that L.A. County will provide the base year report for 1996-1997. RSG projected estimates based on analysis of the County Assessor's role. The County Auditor and Assessor will provide confirmation in the form of a base year report. Ms. Acosta responded to AM/Harmony that the only required public hearing is the final adoption of the proposed plan. The public hearing will be joint before both the Redevelopment Agency and the City Council. The public hearing is noticed by a mailing to all property owners, residents, tenants, businesses and through a newspaper public notice that is run for four consecutive weeks. AM/Harmony asked how far redevelopment agencies can extend outside of their defined map. Ms. Acosta responded that, to her knowledge, redevelopment agencies may not extend outside of their boundaries. AM/Harmony asked who would be liable for a bankrupt redevelopment agency. Ms. Acosta responded that because redevelopment agencies cannot levy taxes, and cannot institute assessment districts, the city, schools and property owners have no financial obligation over the debts of a redevelopment agency. A redevelopment agency is an entity unto itself. AM/Ansari asked if Council could appoint a Project Area Committee (PAC). Ms. Acosta stated that the Redevelopment Agency does not meet the requirements that necessitate a PAC. It is up to the discretion of Council to determine what form of citizen participation the City wishes to embark upon for the purposes of redevelopment. Further, if Council chooses to have a Project Area Committee, the formation process is very rigid as prescribed by law. Council may choose a more liberal method of citizen participation. VC/Huff asked if there are redevelopment projects which can benefit schools. Ms. Acosta responded that it is a gray area and would depend on the nature of the proposed improvements. Redevelopment funds can be NOVEMBER 19, 1996 PAGE 5 REDEV. AGENCY used to move a school from an undesirable area to a more desirable area. Public improvements related to schools that are of benefit to the entire project area are allowed. With respect to donation of funds for on-site improvements, AB 1290 provides for a situation by situation basis consideration. School districts supported passage of AB 1290 and the receipt of mandatory pass-throughs. Schools are generally in favor of redevelopment because they realize that without redevelopment, property value increases do not occur. There is generally a great deal of coopera- tive activities between redevelopment agencies and school districts. AM/Herrera asked who and at what point the redevelopment agency begins setting goals and objectives. Ms. Acosta explained RSG will establish draft goals and objectives for the Agency using the City's General Plan document. The draft will be presented to Council for its review and input within the next 90 days. In response to C/Werner, Ms. Acosta stated that the Preliminary Plan was prepared according to California Redevelopment Law. RSG has not deviated from the law in any way in preparation of the Plan. The City Attorney has reviewed the document. City staff has not made any requests to deviate from the provisions of law in preparing any of the subsequent reports. AM/Herrera moved, AM/Ansari seconded, to adopt Resolution No. R-96- 09 accepting the Preliminary Plan for the D.B. Economic Revitalization Area. Motion carried 4-1 by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, VC/Huff, C/Werner NOES: AGENCY MEMBERS - Harmony ABSENT: AGENCY MEMBERS - None AM/Harmony stated that the Board should be very concerned about the public hearing notice process. He seconded AM/Ansari's concerns about a citizen's committee to monitor and assist in the development of the redevelopment agency's goals and objectives. He suggested that the matter of whether or not the City should have a redevelopment agency be voted upon by the people. 6. AGENCY MEMBER COMMENTS: AM/Herrera reiterated Ms. Acosta's statement that the agency's goals and objectives will be derived from the goals established in the City's General Plan. AM/Ansari reiterated that she would like to see the redevelopment agency have a Project Advisory Committee to include members of each school district, a representative from L.A. County, a representative from the Chamber of NOVEMBER 19, 1996 PAGE 6 REDEV. AGENCY Commerce, and business owners and lessees of the project area. She stated she is pleased the redevelopment agency is moving forward. VC/Huff stated the redevelopment subcommittee will be presenting recommen- dations at the next meeting. He asked that Agency Members please forward their written comments and suggestions to the subcommittee. 7. AGENCY SUB -COMMITTEE REPORTS: None 8. ADJOURNMENT: There being no further business to conduct, Chair/Werner adjourned the Redevelopment Agency meeting at 8:10 p.m. LYNDA BURGESS, Agency Secretary ATTEST: Chairman DIAMOND BAR REDEVELOPMENT AGENCY INI�ROFFICE MEMORANDUM TO: Chairman Werner and Board of Directors FROM: Linda G. Magnuson Accounting Manager SUBJECT: Voucher Register, December 3, 1996 DATE: November 26, 1996 Attached is the Voucher Register dated December 3, 1996 for the Diamond Bar Redevelopment Agency. The checks will be produced after any recommendations and the final approval is received. Payment of the listed vouchers totalling $19,065.82 is hereby allowed from the Diamond Bar Redevelopment Agency Fund. APPROVED BY: Linda G. Ma son Accounting Manager T!6rrence L. Belanger Executive Director Gary H. Werner Chairman Robert S. Huff Vice Chairman RUN T:']E. 1: 45 ... lj L R 15E `YENUOk NAME VENDOR ID. * F EPAID ACCOEJNT PROJ.TX-NO HATCH PO.LINE%NO. Ei97r-iP%DLE INa.'=,ICE HE -RIF- -i AiLL iT it i_ C LE `. ------------------------------------------------------------------------------------------------------------------------------------ Richards Watson & Gershon RichardsWa K)02-4110-4020 2 71203A 01/40'IS 11/26 12/03 0500'; L2galSvcs-Redv;pmnt-Sept 2,135.10 TOTAL DUE VENDOR --------- 1, 2.135.10 Rosenow Sevacek Group Rosenow #002-4110-4000 2 71203A 01/51138 11/26 12/0:3 47EA FeasiblityStdySvcs-Phsel 2,124.31 *002-4110-4000 4 71A3A 01/5168 11/26 12/03 4734 Phase2lFeasiblityStdySvcs 1,244.83 *002-4110-400) 6 71203A 01/5168 11/26 12/03 4869 phase2FeasiblityStdySvcs 13,5'32.05 TOTAL. DUE VENDOR --------) 16,1)1.19 Usher, Frank. L'sherF }002-4110-23:30 1 71203A 11/26 12/03 Reimb-K:atzHollisSemnr 29.53 T3TAL DUE VENDOR --------) 29.53 TOTAL PREPAID -----------) 0.00 TOTAL DUE --------------- } 19,065.32 TOTAL REPORT ------------) 19.065.02 '^+ RUN TIME: \1:45TER F4O� i ��N3 SSw�A�Y REPO�T ............�2,i6,�� DISBURSE G/L 3JE �'LL --DST 5JE HAS POST[DFUTCRE T�ANSACTl]NS FUND TOTAL DIRECT PAY REvENu[ Ex PEASE REvENCIE EXPENSE REVENUE EXPEw6E ---------------------''--------''-' --- --------'--------------''------- 002 19.065.82 19.O65 82 TOTAL------ ------ ------' ------ '—'---- ------ ------ ------------ ALL FUNDS 19,065.82 19.ot-5.82 CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Regular Meeting in the AQMD Auditorium, located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on December 3, 1996. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Regular Meeting of the Diamond Bar City Council, to be held on December 3, 1996 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 27th day of November, 1996, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar