HomeMy WebLinkAbout12/17/1996cit'19
AGENDA
Tuesday, December 17, 1996
4:30 p.m. Special Meeting
5:30 p.m. Regular Meeting
South Coast Air Quality Management District
Auditorium
21865 East Copley Drive
Diamond Bar, California
Mayor Bob Huff
Mayor Pro Tem Carol Herrera
Council Member Eileen Ansari
Council Member Clair Harmony
Council Member
City Manager
City Attorney
City Clerk
Gary Werner
Terrence L. Belanger
Michael Jenkins
Lynda Burgess
Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the
City Clerk, and are available for public inspection. If you have questions regarding an agenda item,
please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title H of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or
accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk
a minimum of 72 hours prior to the scheduled meeting.
f 111 �1 X1111 II 1.11:
Please refrain from smoking, eating or drinking ' The City of Diamond Bar uses recycled paper
in the Council Chambers, �`� and encourages you to do the same.
PUBLIC INPUT
The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the
Council on the subject of one or more agenda items and/or other items of which are within the subject matter
jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the
City Clerk.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the
total amount of time allocated for public testimony based on the number of people requesting to speak and the
business of the Council.
Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments
which are not conducive to a positive business meeting environment are viewed as attacks against the entire City
Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair.
Your cooperation is greatly appreciated.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Council. (Does not apply to Committee meetings)
In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least
72 hours prior to the Council meeting. In cases of emergency or when a subject matter arises subsequent to the
posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted
agenda.
CONDUCT IN THE CITY COUNCIL CHAMBERS
The Chair shall order removed from the Council Chambers any person who commits the following acts in respect
to a regular or special meeting of the•Diamond Bar City Council.
A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly
course of said meeting.
B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly
course of said meeting.
C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from
addressing the Board; and
D. Any other unlawful interference with the due and orderly conduct of said meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72
hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer
through a phone modem.
Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal
charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. Sign language interpreter services are also available by giving notice at least three business days
in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489
Computer Access to Agendas (909) 860 -LINE
General Information (909) 860-2489
NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
THIS MEETING IS BEING BROADCAST LIVE BY JONES INTERCABLE
FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM,
YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
Next Resolution No -96-74
Next Ordinance No. 05(1996)
1. SPECIAL CITY COUNCIL WORRSESSION WITH ASSEMBLYMAN GARY MILLER
TO DISCUSS MATTERS OF MUTUAL CONCERN AND PROPOSED LEGISLATION
4:30 p.m., December 17, 1996 - AQMD Auditorium,
21865 E. Copley Drive
2. CALL TO ORDER: 5:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor Huff
ROLL CALL: Council Members Ansari, Harmony,
Werner, MPT/Herrera, M/Huff
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS - None
4. PUBLIC COMMENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on
this agenda. Although the City Council values your comments,
pursuant to the Brown Act, the Council generally cannot take
any action on items not listed on the posted agenda. Please
complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five
minute maximum time limit when addressing the City Council.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS & RECREATION COMMISSION - December 19, 1996 - 7:00
p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
5.2 CHRISTMAS HOLIDAY - December 24 & 251 1996 - City Offices
will be closed in observance. Offices will reopen on
Thursday December 26, 1996. City Offices will also be
closed January 1, 1997. Will reopen Thursday, January 2,
1997.
5.3 CITY COUNCIL MEETING - January 7, 1996 - 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
DECEMBER 17, 1996 PAGE 2
6. CONSENT CALENDAR:
6.1 APPROVAL OF MINUTES - Regular Meeting of December 3, 1996
- Approve as submitted.
Requested by: City Clerk
6.2 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular
Meeting of October 10, 1996 - Receive & file.
Requested by: City Engineer
6.3 PLANNING COMMISSION MINUTES - Regular Meeting of November
25, 1996 - Receive & file.
6.4 VOUCHER REGISTER - Approve Voucher Register dated
December 17, 1996 in the amount of $306,694.25.
Requested by: City Manager
6.5 CLAIM FOR DAMAGES - Filed by Damon Baughn on December 2,
1996.
Recommended Action: It is recommended that the City
Council reject the request and refer it for further
action to Carl Warren & Co., the City's Risk Manager.
Requested by: City Clerk
6.6 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND FINAL AUDIT
REPORTS FOR YEAR ENDED JUNE 30, 1996 - The City's Finance
Department, in concert with the auditing firm of Conrad
& Assoc., has prepared the Fiscal Year 1995-96
Comprehensive Annual Financial Report. Once again, the
City will be submitting its Report to the California
Society of Municipal Finance Officers and to the
Government Finance Officers Assn. Certificate of
Excellence Award Program. (The City received both awards
for its FY 94-95 Comprehensive Annual Financial Report.)
As indicated in the financial reports, the City finished
the Fiscal Year in an extremely positive financial
position. The General Fund restated fund equity
increased from $8,375,472 to $9,907,004 during the year.
The overall increase in fund equity for all governmental
fund types was $2,291,035.
Recommended Action: It is recommended that the City
Council receive and file the Comprehensive Annual
Financial Report and the Final Audit Reports for FY 95-96
as prepared by the Finance Department and Conrad & Assoc.
DECEMBER 17, 1996 PAGE 3
Requested by: City Manager
6.7 NOTICE OF COMPLETION - SYCAMORE CANYON CREEK BED REPAIR -
On October 15, 1996, Council awarded a contract for
emergency repair work of Sycamore Canyon Park Channel to
Gueno Development Co. The contractor has performed all
of the required work per the approved plans and
specifications and Ron Kranzer & Assoc. (RKA) has
performed the required inspections. RKA deemed the work
complete two weeks ahead of schedule and it is now ready
for acceptance.
Recommended Action: It is recommended that the City
Council accept the Notice of Completion for Emergency
Repair Work of Sycamore Canyon Creek Bed Repair and
authorize the City Clerk to file the Notice of Completion
and release any retention amounts per previously -approved
plans and specifications.
Requested by: City Manager
6.8 RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY
THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE
NOT LONGER REQUIRED AS PROVIDED UNDER ELECTIONS CODE
SECTION 17200 - Government Code Section 34090 provides
that, "with the approval of the legislative body by
resolution and the written consent of the city attorney
the head of a city department may destroy any city
record, document, instrument, book or paper, under his
charge, without making a copy thereof, after the same is
no longer required." Further, Section 17200, et seq. of
the California Elections Code provides that elections
officials shall destroy initiative petitions "eight
months" after the final examination of the petition by
the elections official or as soon as practicable
thereafter." The petitions recommended for destruction
are those entitled "AN INITIATIVE TO ADOPT A GENERAL
PLAN" which were filed with the City October 4, 1995.
The City Attorney has reviewed this request and has given
approval.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 96 -XX approving the
destruction of certain records which are no longer
required as provided by Government Code Section 34090 and
Elections Code Section 17200, et seq.
Requested by: City Clerk
6.9 RESOLUTION NO.96-XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR APPROVING PLANS AND
DECEMBER 17, 1996 PAGE 4
SPECIFICATIONS FOR THE INSTALLATION OF ATHLETIC FIELD
LIGHTING AT PETERSON PARK IN SAID CITY AND AUTHORIZING
AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE
BIDS" - On August 6, 1996, Council awarded a contract
for design of the Peterson Park Athletic Field lighting
and drainage improvements to Cathcart/Begin Assoc. The
plans and specifications are now ready for release of
bids. The City has notified local residents of the
proposed improvements and conducted an informational
meeting. Based upon the information meeting (27
residents in attendance), letters received and the
support of the Parks & Recreation Commission, it is
proposed that the plans and specifications be released.
Plans include 9 light poles between 70-80 feet tall to
light the 2 baseball fields and the soccer field. The
lights will be on separate switches to allow only the
required lights to be illuminated and will also be on an
automatic timer to ensure that they are shut off by 10:00
p.m. daily.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 96 -XX approving plans and
specifications for the installation of athletic field
lighting at Peterson Park and directing the City Clerk to
advertise to receive bids.
Requested by: City Manager
6.10 AWARD OF CONTRACT TO PROVIDE ENVIRONMENTAL SERVICES FOR
PROPOSED VESTING TENTATIVE TRACT MAP NO.52267 - SunCal
Companies has proposed the development of two single
family residential subdivisions on a portion of a 400
acre site generally located on the east side of Diamond
Bar Blvd. north of Steep Canyon Rd. (130 homes on a 50
acre portion of the 340 acre site) and adjacent to
Pantera Dr. (60 homes on 60 acres). The project has the
potential to create environmental impacts and therefore
requires an environmental impact report.
Recommended Action: It is recommended that the City
enter into a Consulting Services Agreement with BonTerra
Consulting in the amount of $85,000.
Requested by: Community Development Director
6.11 AMENDMENT TO THE DIAMOND BAR PARK -N -RIDE LOT EXPANSION
COOPERATIVE AGREEMENT BETWEEN THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) AND THE CITY OF
DIAMOND BAR - The State Department of Transportation
(CalTrans) is requesting extension of the termination
date of the cooperative agreement for the expansion of
the D.B. Park -n -Ride lot from January 1, 1993 to January
DECEMBER 17, 1996 PAGE 5
1, 1999. Due to shifting of the State's priorities, the
expansion project has been postponed.
Recommended Action: It is recommended that the City
Council authorize the Mayor to execute the cooperative
agreement to amend the termination date from January 1,
1997 to January 1, 1999 for the D.B. Park -n -Ride lot
expansion.
Requested by: Deputy Public Works Director
6.12 INCREASE IN CONTRACT AMOUNT WITH RICHARDS, WATSON &
GERSHON FOR CABLE TELEVISION FRANCHISING - In June 1995,
Council approved a contract in the amount of $10,000 to
Richards, Watson & Gershon for special legal services
pert to the renewal of the City's cable television
franchise system. Since then, the City has conducted a
financial and customer complaint audit, technical
inspection of the cable system and a random telephone
customer satisfaction survey. However, due to the
pending sale of Jones Intercable, negotiations have not
been proceeding as planned. The City has been notified
of the intended transfer of Jones Intercable to Century
Communications Corp. With the sale of Jones to Century
completed, negotiations for re -franchising can proceed.
On December 3, 1996, Council approved extension of the
cable franchise for six months through May 1997.
Richards, Watson & Gershon has completed the draft Cable
Franchise Ordinance, which is the basis for staff to
continue negotiations. To complete the process, the
contract with Richards, Watson & Gershon must be
increased in an amount not to exceed $8,000.
Recommended Action: It is recommended that the City
Council approve an increase in the contract amount with
Richards, Watson & Gershon for special legal services in
an amount not to exceed $8,000.
Requested by: City Manager
6.13 INCREASE IN CONTRACT AMOUNT FOR MORSHED & ASSOCIATES - On
December 19, 1995, Council approved agreements with
Morshed & Assoc. and the Ewing Group for legislative
advocacy services in the amount of $3,000 per month. At
that time, Council approved an expenditure of $9,500 for
said services which were related primarily to the 1996
State Transportation Improvement Program (STIP) approval.
Morshed & Assoc. and the Ewing Group have also been
providing these services relating to legislation of
interest to the City. Legislative advocacy has continued
through December, 1996 and, therefore, additional
authorization of monies is required.
DECEMBER 17, 1996 PAGE 6
Recommended Action: It is recommended that the City
Council authorize an additional $6,000 for legislative
advocacy services for Morshed & Assoc. and The Ewing
Group.
Requested by: City Manager
ADJOURNMENT: To Thursday, December 19, 1996, 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Drive.
NOTICE: ALL OF THE FOLLOWING AGENDA ITEMS WILL BE
CONTINUED TO THURSDAY, DECEMBER 19, 1996:
7. PUBLIC HEARING:
7.1 RESOLUTION NO.96-XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING CERTAIN CONDITIONS OF
APPROVAL FOR VESTING TENTATIVE TRACT MAPS 47850, 47851
AND 48487 - The applicant for previously approved Vesting
Tentative Tract Maps 47850, 47851 and 48487 has asked for
a waiver of the condition related to requiring the
installation of a reclaimed water system.
Recommended Action: It is recommended that the City
Council open the public hearing, receive testimony and
adopt Resolution No. 96 -XX.
Requested by: City Engineer
8. OLD BUSINESS:
8.1 RESOLUTION NO.96-XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR DETERMINING THAT A PROJECT AREA
COMMITTEE SHALL NOT BE FORMED IN CONNECTION WITH THE
DIAMOND BAR ECONOMIC REVITALIZATION AREA - The Council
and the Redevelopment Agency are currently taking steps
to adopt the Redevelopment Plan for the Economic
Revitalization Area (the Project). On September 24,
1996, the Agency designated a redevelopment survey area
and authorized and directed the Planning Commission to
designate a redevelopment project area within the survey
area and to prepare a preliminary plan. On October 28,
1996, the Planning Commission selected the boundaries of
the area to be included in the D.B. Revitalization Area
and approved a preliminary plan formulated for
redevelopment of the project area. On November 19, 1996,
the Agency accepted and approved the preliminary plan.
Continued from December 3, 1996.
Recommended Action: It is recommended that the City
Council adopt Resolution No.96-XX determining that a
DECEMBER 17, 1996 PAGE 7
project area committee shall not be formed.
Requested by: City Manager
8.2 ESTABLISHMENT OF AN AD HOC ADVISORY COMMITTEE REGARDING
THE DIAMOND BAR ECONOMIC REVITALIZATION AREA PLAN - The
Redevelopment Subcommittee discussed the issue of "public
input" relative to the process of adopting an Economic
Revitalization Area Plan. In particular, the
Subcommittee was interested in assuring that the
appropriate level of public input is provided so that the
relevant goals and objectives prescribed by the General
Plan are properly and ultimately achieved via the
redevelopment process. To that end, the Subcommittee
considered the establishment of: (1) a Project Area
Committee; (2) a citizens' committee; (3) a property
owner's committee; ( 4) business owner's committee; ( 5) a
public agency/ institution committee; and (6) no
committee. Continued from December 3, 1996.
Recommended Action: It is recommended that the City
Council, although not mandated by law, establish an ad
hoc advisory committee that will provide advice to the
Redevelopment Agency during the plan preparation process.
The purpose of the ad hoc committee is to offer input on
such matters as: public agency, business, and property
owner needs relative to infrastructure, marketing issues,
goals, objectives and other relevant concerns. It is
further recommended that the committee be made up of:
five members (one staff representative from each) of the
following agencies: Pomona Unified School District,
Walnut Valley Unified School District, County of Los
Angeles, CalTrans, Chamber of Commerce, as well as two
citizen members, each of whom have a real property
ownership or leasehold interest in property located
within the proposed project area.
Requested by: Redevelopment Sub -Committee
9. NEW BUSINESS:
9.1 AUTHORIZATION FOR TRIP TO SANHSIA (SISTER CITY)
Requested by: City Manager
RECESS TO REDEVELOPMENT AGENCY MEETING
Next Resolution R-96-10
1. CALL TO ORDER:
ROLL CALL: Agency Members Ansari, Harmony,
DECEMBER 17, 1996 PAGE 8
Herrera, VC/Huff, C/Werner
2. PUBLIC COMMENTS:
3. CONSENT CALENDAR:
3.1 APPROVAL OF MINUTES - Regular Meeting of December 5, 1996
- Approve as submitted.
Requested by: Agency Secretary
3.2 VOUCHER REGISTER - Approve Voucher Register dated
December 17, 1996 in the amount of $1,995.10.
Requested by: Executive Director
3.3 AUDIT REPORT
Requested by: Executive Director
4. OLD BUSINESS:
5. NEW BUSINESS:
6. AGENCY MEMBER COMMENTS:
7. AGENCY SUB -COMMITTEE REPORTS:
REDEVELOPMENT AGENCY ADJOURNMENT:
RECONVENE CITY COUNCIL MEETING:
10. APPOINTMENT OF DELEGATES AND OR ALTERNATES TO
COMMISSIONS/COMMITTEES AND OTHER AGENCY BOARDS - designation
of delegates and alternates to a variety of commissions/
committees and other agencies.
11. COUNCIL SUB -COMMITTEE REPORTS:
12. COUNCIL COMMENTS: Items raised by individual
Councilmembers are for Council discussion. Direction may be
given at this meeting or the item may be scheduled for action
at a future meeting.
13. ADJOURNMENT:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO CITY C RK
FR DM: DATE:
ADDRESS: �D PHONE:
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AGENDA #/SUBJECT: I -W1 al `-'`
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
C/If Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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TO CITY CLERK
FROM: -0-1,1_1
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ORGANIZATION: V
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT
CITY CLERK
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PHONE:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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FROM:
ADDRESS:
ORGANIZATION:
AGENDA WSUBJECT
CITY CLERK
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: ef "-7 —5- <� DATE:
ADDRESS: /J�/� / �, ��/�/�/'� PHONE:
ORGANIZATION:
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: w/ `6,,r G
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT: / . l 5�r,4 q
DATE: / Z
PHONE:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
CITY OF DIAMOND aAR
INTEROFFICE MEMORANDUM
DATE: December 2, 1996
TO: Honorable Mayor Ansari and Members of the City Council
VIA: Terrence L. Belanger, City Manager
FROM: Lynda Burgess, City Clerk
SUBJECT: Council Committee Appointments
At your meeting of December 17, 1996, consideration of new appointments to Council
Committees will be discussed; therefore, attached is a copy of the current committee
list for your perusal prior to the appointments being made.
Attachment
2
3.
MINUTES OF THE CITY CouNciL Ab
REGULAR MEETING OF THE CITY OF DIAMOND BAR 4pp DECEMBER 3, 1996
CLOSED SESSION: None
CALL TO ORDER: Mayor Ansari called the meeting to order at 6:40
p.m., in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The colors were presented by the Ganesha High
School Junior ROTC. Council Member Werner led the Pledge of Allegiance.
ROLL CALL: Council Members Harmony, Herrera, Werner,
Mayor Pro Tem Huff, Mayor Ansari.
Also present were: Terrence L. Belanger, City Manager; Frank Usher,
Assistant City Manager; Michael Jenkins, City Attorney; James DeStefano,
Community Development Director; David Liu, Deputy Director of Public
Works; Bob Rose, Community Services Director and Tommye Nice, Deputy
City Clerk.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
2.1 Presented Certificates of Recognition to the members of the Community
Volunteer Patrol with 500 hours of service. Sgt. Mary Leef presented pins for
500 hours of service. Mike Miller and Dotty Logan received Certificates of
Recognition and pins for 1000 hours of service.
2.2 BUSINESSES OF THE MONTH:
2.2.1 Presented City Tile to Nikko Capital
2.2.2 Presented City Tile to Century 21 E -N Realty - accepted by Jack
Newe, owner.
REORGANIZATION OF CITY COUNCIL:
3.1 Selection of Mayor - C/Herrera moved, C/Werner seconded to nominate
Robert Huff as Mayor. There being no other nominations offered,
nominations were closed. With the following Roll Call vote, Robert Huff was
elected Mayor for the coming year.
AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/Huff,
M/Ansari
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
Mayor Ansari passed the gavel to M/Huff.
J -
DECEMBER 3, 1996
PAGE 2
3.2 Selection of Mayor Pro Tem - C/Werner moved, C/Ansari seconded to
nominate Carol Herrera as Mayor Pro Tem. There being no other
nominations offered, nominations were closed. With the following Roll Call
vote, motion carried:
AYES: COUNCIL MEMBERS - Ansari, Harmony, Herrera, Werner,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
3.3 Presentation to outgoing Mayor Eileen Ansari - M/Huff presented Eileen
Ansari with a ceremonial gavel. Jim Starkey, Congressman Jay Kim's office,
and Steven Tamaya, representing Senator Mountjoy's office, presented Mrs.
Ansari with Certificates of Recognition.
M/Huff introduced his family.
INVOCATION: Pastor Darryl Eager, gave the invocation.
RECESS: M/Huff recessed the meeting for a reception at 7:16 p.m.
RECONVENE: M/Huff reconvened the meeting at 7:48 p.m.
4. PUBLIC COMMENTS: Carolyn Anderson, D.B. Rotary Club, announced
that the Rotary Club is offering a music scholarship to a D.B., Walnut or Rowland
Heights High School Senior. She asked that anyone interested in pursuing the
scholarship call her for additional information. She presented individualized coffee
mugs to Council in honor of Waste Management's Twenty-fifth Anniversary.
Don Hartshorn congratulated Mayor Huff and spoke about the parking citation he
received for parking his unattached boat on the street in front of his home.
Martha Bruske thanked staff for publicizing the Development Code survey. She
asked how many surveys were distributed and to whom, how many surveys were
returned to the City, and when the results would be announced and discussed in a
public forum.
Don Schad congratulated M/Huff and requested a copy of the Redevelopment
Agency Voucher Register detail. He also requested that deer crossing signs be
placed in several D.B. locations.
Tom Ortiz announced that he recently instructed Ontario/Montclair School District
students on proper student pickup and dropoff procedures and offered the same
services to D.B. schools. He again asked that the MIAIPOW flag be flown at City
Hall.
5. SCHEDULE OF FUTURE EVENTS:
DECEMBER 3, 1996 PAGE 3
5.1 PLANNING COMMISSION - December 9, 1996 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.2 CITY COUNCIL MEETING - December 17, 1996 - 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.3 PARKS & RECREATION COMMISSION - December 19, 1996 - 7:00 p.m.,
AQMD Board Hearing Room, 21865 E. Copley Dr.
5.4 HOLIDAY TREE RECYCLING PROGRAM - December 26, 1996 - January
17, 1997.
6. CONSENT CALENDAR: C/Ansari moved, C/Wemer seconded to approve
the Consent Calendar, with the exception of Item 6.6. With the following Roll Call
vote, motion carried with (C/Harmony voted No on Item 6.7):
AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/Herrera,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES
6.1.1 Town Hall Meeting of November 2, 1996 -As submitted.
6.1.2 Regular Meeting of November 19, 1996 - As submitted.
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting of September 23, 1996.
6.2.2 Regular Meeting of October 14, 1996.
6.3 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES -
Regular Meeting of October 24, 1996.
6.4 APPROVED VOUCHER REGISTER dated December 3, 1996 in the amount
of $846,394.86.
6.5 RECEIVED & FILED TREASURER'S REPORT - for month of October, 1996.
6.6 APPROVAL OF NEW CONTRACT FOR LEASE OF MAILING AND
FOLDING EQUIPMENT - Continued to December 17, 1996.
6.7 ADOPTED RESOLUTION NO. 96-53B - A RESOLUTION OF THE CITY OF
DIAMOND BAR SETTING FORTH PERSONNEL RULES AND
REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK
LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER
REGULATIONS and approved the position reclassifications and salary range
for the Account Clerk II position. (C/Harmony voted no.)
7. PUBLIC HEARINGS: None
DECEMBER 3, 1996 PAGE 4
8. OLD BUSINESS:
8.1 ORDINANCE NO. 04B (1995) "AN URGENCY ORDINANCE OF THE CITY
OF DIAMOND BAR EXTENDING THE TERM OF THE CABLE TELEVISION
SYSTEM FRANCHISE WITH JONES INTERCABLE, INC. FOR AN
ADDITIONAL PERIOD OF TIME NOT -TO -EXCEED SIX MONTHS, TO
FACILITATE CONTINUED NEGOTIATIONS WITH THE CABLE OPERATOR
REGARDING RENEWAL OF THE FRANCHISE - Martha Bruske asked that
D.B. citizens be included in the franchise survey process in a timely manner.
She indicated that residents need to be advised who they should contact
regarding cable service.
Dr. Lawrence Rhodes stated that he does not subscribe to Jones Intercable
service because they cannot provide him with the desired channels.
Oscar Law asked the City to negotiate for more services at a better cost to
the consumer.
Following discussion, MPT/Herrera moved, C/Wemer seconded, to adopt by
title only and waive further reading of Ordinance No. 04B (1995) entitled:
AN URGENCY ORDINANCE OF THE CITY OF DIAMOND BAR
EXTENDING THE TERM OF THE CABLE TELEVISION SYSTEM
FRANCHISE WITH JONES INTERCABLE, INC. FOR AN ADDITIONAL
PERIOD OF TIME NOT -TO -EXCEED SIX MONTHS, TO FACILITATE
CONTINUED NEGOTIATIONS WITH THE CABLE OPERATOR
REGARDING RENEWAL OF THE FRANCHISE. With the following Roll Call
vote, motion carried.
AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.2 GIFT AND DONATION POLICY - In response to M/Huff, CA/Jenkins stated
that he had read both policy drafts and if Council was inclined to accept
C/Harmony's draft, he believed the language needed to be refined.
MPT/Herrera's draft is similar to the draft previously proposed. The question
is whether Council wishes to have a more comprehensive draft which
includes detail. Neither draft has legal problems.
In response to M/Huff, CM/Belanger explained that all gifts or donations of
durable goods are inventoried under the City's current financial management
system. Fair market item values are determined by applying comparable
retail market place value. Items valued in excess of $3,000 are referred to
Council.
C/Werner suggested the matter be returned to the subcommittee for
consideration of one proposed draft policy.
DECEMBER 3, 1996 PAGE 5
Martha Bruske asked for clarification of policies with respect to City donations
such as City Tiles.
C/Ansari moved, seconded by C/Werner to request the Gift and Donation
Policy Subcommittee Members reach an agreement for the proposed policy
and present a draft to Council for consideration. With the following Roll Call
vote, motion carried:
AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.3 COUNCIL/EMPLOYEE EXPENSE POLICY - Oscar Law suggested a $100
per Council Member annual stipend to cover expenses for spouses,
significant others and family member meals for local events only.
Barbara Beach-Courchesne expressed opposition to foreign travel and
allowing payment for spouses, significant others and family members meals.
M/Huff explained that only flight expenses relating to foreign travel, approved
by Council, would be paid.
Following discussion, C/Werner moved, M/Huff seconded, to adopt Section
4D, Section 6D and Section 10, as recommended. With the following Roll
Call vote, motion carried:
AYES: COUNCIL MEMBERS - Ansari, Werner, MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS - Harmony
ABSENT: COUNCIL MEMBERS - None
8.4 REAFFIRMATION OF THE CITY OF DIAMOND BAR'S GENERAL PLAN
POLICY REGARDING A REGIONAL BYPASS CORRIDOR - Martha Bruske
expressed opposition to a road through Tonner Canyon but would not object
to a thru-road from Sunset Crossing to Valley Blvd. in the City of Industry.
She felt that the 71 Fwy to the 91 Fwy from Chino Hills will relieve D.B. cut-
thru traffic.
Oscar Law felt that Proposition A was passed by the voters to save Wildlife
Corridors such as Tonner Canyon. He wanted to know who would pay for a
road through Tonner Canyon and feared that development will follow the
roadway.
Joseph Edminston, Wildlife Corridor Conservation Authority Executive
Officer, explained the points of their offer to purchase a portion of the Boy
Scouts property and indicated there is a differential in the number of acres
contemplated for sale. He stated that the Wildlife Corridor Conservation
DECEMBER 3, 1996 PAGE 6
Authority believes the corridor and the ecological area plus some buffer have
to be protected. The Authority is interested in protecting everyone's interests
in this transaction while taking advantage of reasonably -priced acreage in
order to complete the corridor. There are two currently irreconcilable
differences in the sale negotiation process: 1) A conservation easement
over the retained property to constrain development to Scout purposes, and
2) such an easement would have the effect of reducing other kinds of land
uses such as whether a transportation corridor would be placed in the area.
The Boy Scouts have said that at a sales price of $5,000 per acre, they are
unwilling to place an easement on the retained property. He further indicated
that Proposition A funds are insufficient to pay for such an easement.
Secondly, park monies may not be used to purchase a transportation
easement.
Wilbur Smith asked that the public be involved in any changes to the General
Plan.
Lydia Plunk suggested that the City Attorney review Page 21 of the original
resolution adopted by L.A. County to place the Proposition on the ballot. She
did not understand why Council would not affirm the General Plan. The
Wildlife Corridor Conservation Authority indicated it would have no problem
with the City's General Plan.
Don Schad spoke in favor of retaining Tonner Canyon in its natural state.
Jack Gutowski objected to a road through Tonner Canyon.
C/Werner moved, C/Harmony seconded to reaffirm the City's General Plan
in its entirety. With the following Roll Call vote, motion carried:
AYES: COUNCIL MEMBERS - Ansari, Harmony, Werner, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
Council agreed to continue Items 8.4, 9.1, and 9.2 to December 17, 1996.
9. NEW BUSINESS: None
RECESS: M/Huff recessed the City Council meeting at 11:12 p.m.
RECONVENE: M/Huff reconvened the City Council meeting at 11:13 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS: None
11. COUNCIL COMMENTS: None
12. ANNOUNCEMENTS: None
DECEMBER 3, 1996 PAGE 7
13. ADJOURNMENT: There being no further business to conduct,
M/Huff adjourned the meeting at 11:15 p.m.
ATTEST:
Mayor
TOMMYE A. NICE, Deputy City Clerk
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
OCTOBER 10, 1996
CALL TO ORDER:
Chair/Istik called the meeting to order at 7:03 p.m. at the South
Coast Air Quality Management District Hearing Room, 21865 East
Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by C/Virginkar.
ROLL CALL:
Commissioners: Chair/Istik, Commissioner Nice, Tamaya, and
Virginkar
Absent: Vice Chair/Leonard
Staff: Director of Public Works George Wentz, Deputy
Director of Public Works David Liu; Assistant
Engineer Rose Manela; Administrative
Assistant Tseday Aberra; Deputy Richard
Clark, and Recording Secretary Carol Dennis
I. APPROVAL OF MINUTES:
A. Minutes of September 12, 1996. C/Tamaya made a
motion, seconded by C/Virginkar, to approve the
minutes of September 12, 1996 as presented.
Without objections, the motion was so ordered.
II. COMMISSION COMMENTS - None
III. OLD BUSINESS:
IV. CONSENT CALENDAR - None
VI. NEW BUSINESS:
A. Standard of Practice for installation of
centerline striping for residential streets in the
City of Diamond Bar.
DDPW/Liu read the staff report into the record.
Staff recommends that the Traffic and
Transportation Commission concur with staff's
recommended standard of practice and guidelines
October 10, 1996 Page 2 TAT Commission
for installation of centerline striping for
residential streets in the City of Diamond Bar.
DDPW/Liu responded to C/Tamaya that the minimum
street width of 34 feet curb to curb outlined in
the criteria considers vehicles parked on both
sides of the street. Minnequa Drive is 34 feet
wide curb to curb.
DDPW/Liu responded to Chair/Istik that if the
Standard of Practice is adopted by the Commission,
the guidelines will applied to any future requests
for centerline striping.
DPW/Wentz indicated the Standard of Practice will
be forwarded to the City Council as an advisory
item.
DDPW/Liu responded to C/Virginkar that the City
responds to requests for centerline striping. The
striping width varies from four to six inches.
Typically, double yellow line striping is two to
four -inch wide double yellow lines with four
inches between the two yellow stripes for an
effective one foot wide striping. In some
instances depending on factors such as street
width, the effective yellow centerline striping
may be widened to 18 inches. In addition to
resident's request, the City staff conducts a
field survey and solicits information from the
Sheriff's Department regarding potential striping
installations.
Responding to C/Virginkar, DPW/Wentz recommended
deleting 25 MPH or Greater from Column 4, Page 2,
Centerline Striping Requests and titling the
column "Observed Speeds" only.
Mrs. Terrien, Minnequa Drive, said she felt that
if the City stripes the residential streets it is
losing its country atmosphere. She believes the
current laws should be enforced.
C/Tamaya stated in his opinion, the guidelines do
not take into account whether centerline striping
is appropriate for residential streets. There
should be a greater test for justifying
October 10, 1996 Page 3 TAT commission
restrictive striping.
C/Virginkar stated he believes the City should
focus on enforcement.
DPW/Wentz reiterated the information documents
City staff's procedure for reviewing a street
striping request only. All street striping
requests will be brought before the Traffic and
Transportation for its recommendation.
C/Nice moved, C/Tamaya seconded, to table the
item. Without objections, the motion was so
ordered.
B. Centerline striping on Prospectors Road from
Golden Springs Drive to SR 57 Overpass.
AE/Manela read the staff report into the record.
Staff recommends that the Traffic and
Transportation Commission concur with staff's
recommendation to remove the existing single
broken yellow centerline along Prospectors Road
between Golden Springs Drive and Rock River Road
and install double yellow centerline striping.
Red Calkins reiterated his request for double
yellow centerline striping on Prospectors Road
between Golden Springs Drive and Rock River Road.
Gary Todd, Prospectors Road, is pleased with the
25 MPH speed limit on his street. He stated he is
opposed to centerline striping on residential
streets. He asked for increased enforcement of
the posted speed limit.
C/Virginkar agreed with Mr. Todd that lack of
speed enforcement is the problem.
AE/Manela responded to C/Tamaya that three
residential homes front Prospectors Road between
Golden Springs Drive and Rock River Road. All
residents along Prospectors Road between Golden
Springs Drive and Beaverhead Drive were notified
regarding tonight's meeting.
C/Virginkar moved to recommend installation of
October 10, 1996 Page 4 T&T Commission
single solid yellow centerline striping on
Prospectors Road between Golden Springs Drive and
Rock River Road. The motion died for lack of a
second.
Chair/Istik moved, C/Virginkar seconded, to
recommend that the existing single broken yellow
centerline along Prospectors Road between Golden
Springs Drive and Rock River Road remain intact
and that speed enforcement be increased in the
area. The motion was approved 4-0 with the
following Roll Call vote:
AYES: COMMISSIONERS: Chair/Istik,
Virginkar, Tamaya,
Nice
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Leonard
C. centerline striping on Minnequa Drive from Del sol
Lane to Bower Cascade Place.
AE/Manela read the staff report into the record.
Staff recommends that the Traffic and
Transportation Commission concur with staff's
recommendation to retain the existing double
yellow centerline striping in place and not stripe
the remaining portion of Minnequa Drive (from
23911/23912 Minnequa Drive to Del Sol Lane).
Staff also recommends the installation of speed
limit signs along Minnequa Drive.
DDPW/Liu responded to C/Virginkar that the City's
street slurry program is based upon a seven year
cycle.
Mrs. Terrien stated 156 residential driveways
enter Minnequa Drive.
Responding to C/Virginkar, DDPW/Liu stated the
Minnequa Drive double yellow centerline striping
originated approximately one year ago as a result
of resident's request and with the consensus of
the Traffic and Transportation Commission.
C/Tamaya stated that in his opinion, a double
yellow centerline on Minnequa Drive is excessive.
October 10, 1996 Page 5 TAT Commission
Chair/Istik asked if removal of an existing
centerline stripe would create a safety hazard.
DPW/Wentz responded that if the Commission votes
to remove the centerline stripe, the Commission is
saying there is no safety hazard and the
recommendation would be forwarded to City Council
for final determination. The City installed the
lines due to information related to safety
concerns. The issue of potential liability is of
concern to the City.
C/Tamaya moved, C/Virginkar seconded to reject
staff's recommendation, and recommend that a
single solid yellow centerline stripe be installed
the entire length of Minnequa Drive with a broken
(dash) yellow centerline stripe at the curve of
the street. The motion was approved with the
following Roll Call vote:
AYES: COMMISSIONERS: Tamaya, Virginkar,
Nice
NOES: COMMISSIONERS: Chair/Istik
ABSENT: COMMISSIONERS: VC/Leonard
Mr. Todd said he believes the safest place to
drive is down the middle of the street.
Deputy Richard Clark indicated the Vehicle Code
states motorists must drive to the right of
center. If the line is eliminated on the
curvature of Minnequa Drive, motorists will drive
to the left of center. Because there is a line of
sight consideration, collisions may result. If
there have been no collisions on the street it is
likely the result of the centerline striping that
is in place. If the striping is removed, the City
could be subject to potential liability.
DPW/Wentz asked for
Commission's intent
Council. He stated
centerline stripe is
centerline divider.
clarification of the
for recommendation to the City
that a single solid
not an appropriate
VII. STATUS OF PREVIOUS ACTION ITEMS:
yellow
use for a
October 10, 1996 Page 6 T&T Commission
Chair/Istik asked for status of the Quail Summit Drive
area Neighborhood Traffic Study.
DDPW/Liu responded that the final draft should be
forwarded to the City next week. The matter will be
brought back to the Traffic and Transportation
Commission for review in November.
VIII. ITEMS FROM COMMISSIONERS:
C/Virginkar asked for consideration of red curbing on
both sides of the Paul C. Grow Park entrance for sight
distance safety. The Commission concurred to place
this item on a future agenda for discussion and
consideration.
C/Virginkar requested that staff be directed to forward
a letter to the City Council on behalf of the Traffic
and Transportation Commission recommending increased
traffic enforcement Citywide. He further requested
that the letter contain attachments of public comments
from prior Commission meetings which reference
enforcement. The Commission concurred.
DDPW/Wentz suggested the matter be agendized for
November in order for staff to present its findings
with respect to current enforcement and the
Commission's recommendation would then be forwarded to
the City Council.
IB. ITEMS FROM STAFF:
A. Verbal Presentation: Diagonal Parking on Brea
Canyon Road in front of Heritage Senior Center.
DDPW/Wentz presented a rendering of the conceptual
plans for the proposed Brea Canyon Road parkway
improvement, Fountain Springs Road and Cool
Springs Drive. The City's General Plan designates
this portion of Brea Canyon Road as a secondary
arterial (an undivided four lane street). If the
City proceeds with the concept plan as presented
this evening, it would require an amendment to the
General Plan to redesignate the street. Staff
believes that the concept answers citizen's
concerns and what was the original intent for this
portion of Brea Canyon Road. An undivided four
October 10, 1996 Page 7 T&T commission
lane street would necessitate the removal of the
trees on the easterly side of the street. Staff
is recommending that the street's two lane theme
be maintained through the entire section of Brea
Canyon Road, install an offroad bikeway, re -
landscape and irrigate the vegetation, and
maintain parallel parking in front of Heritage
Park (18 parking spaces).
DPW/Wentz responded to Chair/Istik that diagonal
street parking would increase the number of spaces
by approximately 12. However, backing traffic
would impose on moving traffic lanes.
DDPW/Liu responded to C/Virginkar that there are
currently 39 parking spaces (including 5
handicapped spaces) at Heritage Park.
C/Nice commended staff's concept.
Chair/Istik asked for a reduced version of the
concept drawings.
Oscar Law asked the Commission to consider parking
for all Heritage Park user groups and not just the
Senior Citizens.
DPW/Wentz stated public workshops will be held to
discuss the concept and related parking
considerations as this matter proceeds to final
approval.
B. Verbal Presentation: Sunset crossing Road from OR
57 off -ramp to westerly City limit.
DDPW/Wentz presented a status update on the
proposed Sunset Crossing Road cul-de-sac
improvements.
C. Monthly Traffic Enforcement Update: Deputy Clark
presented the Monthly Traffic Enforcement Update
for September, 1996. The September Enforcement
Index was 34.3.
S. INFORMATIONAL ITEMS - None
8I. ADJOURNMENT
October 10, 1996 Page 8 T6T Commission
There being no further business to come before the
Traffic and Transportation Commission, C/Virginkar made
a motion, seconded by C/Tamaya to adjourn the meeting.
Chair/Istik adjourned the meeting at 9:10 p.m. to
November 14, 1996.
Respectfully,
/s/ David G. Liu
David G. Liu
Secretary
Attest:
/s/ Jack Istik
Jack Istik
Chair
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
NOVEMBER 25, 1996
CALL TO ORDER:
Chairman Goldenberg called the meeting to order at 7:10 p.m. at the
South Coast Air Quality Management Auditorium, 21865 East Copley
Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by C/McManus.
ROLL CALL:
Present: Chairman Goldenberg, Vice Chairman Ruzicka,
and Commissioners, Fong, McManus and Schad
Also Present: Community Development Director James
DeStefano, Senior Planner Catherine Johnson,
and Assistant Planner Ann Lungu.
MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None
CONSENT CALENDAR:
1. Minutes of October 28, 1996.
VC/Ruzicka made a motion, seconded by C/Schad, to approve the
minutes of October 28, 1996 as presented. The motion was
carried 5-0.
OLD BUSINESS - None
NEW BUSINESS:
1. General Plan Conformity Report No. GPC 96-2 finding that the
sale and disposal of approximately 6.5 acres of surplus real
property located on the west side of Brea Canyon Road is in
conformance with the General Plan.
CDD/DeStefano presented the staff report. Staff recommends
that the Planning Commission adopt a resolution finding the
sale and disposal of the referenced property in conformance
with the General Plan in accordance with Government Code
Section 65402.
VC/Ruzicka moved, C/McManus seconded, to adopt a resolution
finding the sale and disposal of the referenced property in
conformance with the General Plan in accordance with
Government Code Section 65402.
C/Schad asked about the sale price of the property and whether
the proceeds are specifically earmarked for parks and
recreation.
NOVEMBER 25, 1996 Page 2 PLANNING COMMISSION
CDD/DeStefano stated the City of Diamond Bar has accepted Mr.
Arciero's offer to purchase the 6.5 acre site for the offer
amount of 1.3 million dollars. The City Council authorized
the sale of the property and specifically earmarked that all
net sale proceeds be placed in a "Parks and Facilities Fund"
separate from the City's General Fund.
C/Fong asked if the City views the final sales price as a fair
market value.
CDD/DeStefano stated the offer is consistent with the property
appraisal which was completed several months ago. The City
originally paid $438,000. The City has agreed to Mr.
Arciero's offer to purchase 6.5 acres for 1.3 million dollars.
The sales price is approximately 20 percent higher than the
appraised value of $930,000.
The motion was carried 5-0.
PUBLIC HEARING:
1. Development Review No. 96-13 is a request (pursuant to Code
Section 22.72.020.A.4.) to convert a retail use to a 2,950
square foot restaurant with patio dining identified as the
Boston Market. The project involves interior
remodeling/expansion to the adjacent unit, new doors, windows,
awnings, and removal of a 400 square foot landscaped area to
accommodate patio dining.
Property Address: 1136 Diamond Bar Boulevard, Diamond Bar,
CA 91765
Owner: Nikko Capital Corporation, 3961 MacArthur
Boulevard #105, Newport Beach, CA 92660
Applicant: Boston West, L.L.C., P.O. Box 61083,
Anaheim, CA 92803-6183
AstP/Lungu read the staff report into the record. She
indicated that the resolution will be changed to reflect that
the business hours are from 10:00 a.m. to 11:00 p.m. Staff
recommends that the Planning Commission approve Development
Review No. 96-13, Findings of Fact and conditions as listed
within the attached resolution.
AstP/Lungu explained to C/McManus that including the proposed
Boston Market, 431 shopping center parking spaces are
required. The patio area will not displace any parking
spaces. There is no plan to place wrought iron fencing
between the parking area and the outdoor dining area.
NOVEMBER 25, 1996 Page 3 PLANNING COMMISSION
C/McManus stated his concerns regarding ingress/egress traffic
problems with the east and west driveways bordering the site.
He indicated he is particularly concerned with vehicles
exiting the center and turning left, and with traffic crossing
Diamond Bar Boulevard into the adjacent commercial center. He
asked if the Traffic and Transportation Commission has been
requested to look into this matter.
AstP/Lungu responded to C/McManus that Deputy Director of
Public Works David Liu and the Assistant City Engineer have
reviewed the site. At this time, there are no proposed
Capital Improvement Programs directed toward improving
vehicular traffic at the site. If the City receives enough
inquiries, the Traffic and Transportation Commission will be
reviewing the matter.
C/McManus stated that there have been a number of accidents in
the area and he would like to have the City investigate the
matter. He suggested a "No Left Turn" sign be installed at
the Diamond Bar Boulevard exit.
AstP/Lungu explained to Chair/ Goldenberg that the applicant
will locate an additional trash enclosure on site. The
applicant will provide location and design plans for the City
to review and approve. Daily trash pickup is scheduled.
Responding to C/Schad, AstP/Lungu stated there is daily trash
pickup. She indicated she will advise C/Schad of the pickup
time.
C/Schad reiterated C/McManus's request for Traffic and
Transportation Commission's review of vehicle movement in and
out of the shopping center.
Chair/Goldenberg opened the Public Hearing.
Lee Olson, Aegis Consulting, 701 Lime Street, Brea California,
representing Boston Market, stated he read the staff report
and concurs with the conditions of approval. He asked for
clarification "roof coverings" as stated in Condition No. 3.
He presented a plan sketch indicating the trash receptacle
location behind the building and away from the outdoor dining.
Mr. Olson responded to C/McManus that the trash receptacle
will be fully enclosed and locked.
VC/Ruzicka asked if the outdoor trash storage area presents an
insect and rodent problem.
Mr. Olson responded to VC/Ruzicka that the applicant and
property owner are very aware that the trash area needs to be
kept clean. He explained that hose bibs are included within
the enclosed area which is cleaned daily. Daily trash pickup
NOVEMBER 25, 1996 Page 4 PLANNING COMMISSION
mitigates the fly problem. The trash is maintained in sealed
plastic bags.
VC/Ruzicka asked if the employees might have a problem
traversing the roadway to get trash from the restaurant to the
trash facility.
Mr. Olson responded to VC/Ruzicka that the aisle offers access
to the trash enclosure within the parking area and there
should not be a problem removing trash from the building to
the storage facility.
C/Schad asked if a trash pickup vehicle would clog the
ingress/egress.
Mr. Olson responded to C/Schad that although the trash pickup
truck may slow the traffic flow, the applicant believes that
the proposed site is the best location for the trash
enclosure.
Mr. Olson responded to C/Fong that the trash enclosure
replaces one parking space. The trash consists primarily of
single use paper or plastic products and is not difficult to
transport from the restaurant to the trash facility. The bags
are sealed which mitigates waste food odor. A cleanup crew
regularly maintains the area to keep it free of runoff
materials. He stated that the Boston Market is very concerned
with promoting a clean and pleasant environment.
C/Fong stated he would like a condition included that assures
no dripping fluids are present around the trash enclosures and
in the area between the restaurant and trash bin.
CDD/DeStefano responded to C/Fong MicroAge Computers currently
occupies the space to the east of the proposed Boston Market.
MicroAge Computers will be relocating to the area adjacent to
Ralphs Market and the dry cleaning establishment. The 1200
square foot space will then be available for lease.
Mr. Olson responded to C/Fong that Boston Market has no plans
to use the space which will be vacated by MicroAge Computers.
The 42 inch high block wall will be extended to enclose the
patio area.
In response to Chair/Goldenberg, Mr. Olson stated deliveries
will be made on the east side of the building.
Chair/Goldenberg stated his concerns that the proposed
delivery site will create a traffic bottleneck.
AstP/Lungu responded to Chair/Goldenberg that the conditions
of approval state deliveries are to be made during non -peak
hours.
NOVEMBER 25, 1996 Page 5 PLANNING COMMISSION
Rick McDuff, Boston West, Boston Market Franchisee, 222 South
Harbor Boulevard, Anaheim, agreed with C/McManus that delivery
trucks could park out of the traffic right-of-way. He
indicated deliveries are made at 7:00 a.m.
Mr. McDuff responded to Chair/Goldenberg that a Starbucks or
bagel company may be a good match for the location being
vacated by MicroAge Computers.
Chair/ Goldenberg suggested that Boston Market's associate
companies Einstein's Bagels or Noah's Bagels be considered for
co -location.
In response to Chair/ Goldenberg, Mr. McDuff stated his company
franchises approximately 80 southern California Boston Market
locations. The company anticipates opening at least 200 in
southern California. There are only 14 franchise groups
throughout the nation.
Mr. McDuff responded to C/Schad that no trees will be removed.
Chair/Goldenberg read a letter from Heidi Proehl, 1108 Unit B
South Cleghorn Drive, Diamond Bar, dated November 19, 1996,
into the record. Ms. Proehl stated she was unable to attend
tonight's meeting. She indicated her concerns regarding
delivery trucks, trash trucks, noise pollution, lack of
available parking, loitering, trash odors and an abundance of
restaurants in the immediate area. She is also concerned that
construction will create upheaval in her neighborhood.
Seeing no one else who wished to speak on this matter,
Chair/Goldenberg closed the Public Hearing.
VC/Ruzicka moved, C/Schad seconded, to approve Development
Review No. 96-13, Findings of Fact and conditions of approval
as listed within the resolution, with the following added
condition to read: "The delivery and trash trucks shall park
within the spaces next to the trash enclosure". The motion
was carried 5-0.
PLANNING COMMISSION ITEMS - None
INFORMATIONAL ITEMS:
VC/Ruzicka asked if the City has simulated computer programs for
planning training, such as SIMS, for Commissioner's use.
CDD/DeStefano suggested the "Simtown" program. He also suggested
access to other educational source information through the Planning
Commissioners Worldwide Website and other websites. He offered
that staff is able to assist the Commissioners to access this
information through City Hall computers.
NOVEMBER 25, 1996 Page 6 PLANNING COMMISSION
CDD/DeStefano stated that beginning in January, a quarterly
Community Calendar listing a Schedule of Future Events will be
available to the City Council and all Commissions.
C/Schad asked about televising Planning Commission meetings.
CDD/DeStefano responded to C/Schad that the City has received
approvals for the Arciero project from the Army Corps of Engineers
and the State of California Department of Fish and Game. Copies
are available at City Hall.
C/McManus reiterated his request for staff to pursue the Diamond
Bar Boulevard ingress/egress situation at the Shopping Center
located on the southeast corner of Diamond Bar Boulevard and Grand
Avenue.
Chair/Goldenberg extended best wishes for a happy Holiday to the
Commissioners and staff.
ADJOURNMENT:
At 8:05 p.m., there being no further business to come before the
Planning Commission, VC/Ruzicka moved, C/Schad seconded, to adjourn
the meeting to December 9, 1996. There being no objections,
Chair/Goldenberg adjourned the meeting.
Respectfully Submitted,
/s/ James DeStefano
James DeStefano
Community Development Director
Attest:
/s/ Michael Goldenberg_
Michael Goldenberg
Chairman
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem Herrera and Councilmember Werner
FROM: Linda G. Magnusor�N,-Accounting Manager
SUBJECT: Voucher Register, December 17, 1996
DATE: December 12, 1996
Attached is the Voucher Register dated December 17, 1996. As
requested, the Finance Department is submitting the voucher
register for the Finance Committee's review and approval prior to
its entry on the Consent Calendar.
The checks will.be produced after any recommendations and the final
approval is received.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated December 17, 1996 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts:
FUND NO. FUND DESCRIPTION
AMOUNT
001
General Fund
$191,502.09
112
Prop A Fund -Transit
15,914.86
115
Integrated Waste Mgt.
8,658.40
118
Air Quality Fund
86.00
125
CDBG Fund
3,349.38
126
State COPS Fund
2,333.00
138
LLAD #38 Fund
10,738.10
139
LLAD #39 Fund
5,705.85
141
LLAD #41 Fund
172.87
250
C.I.P Fund
68,233.70
TOTAL ALL FUNDS
$306,694.25
APPROVED BY:
Linda G. MA#uson
Accounting ganager
Terrence L. Belanger
City Manager
Carol A. Herrera
Mayor Pro Tem
#
City
of
Diamond
Bar
RUN TIME: 10:48 12/121?6
V
0 U C
H E R R E
G I 5 T E R
PAGE 1
DUE THRU.............12/17/96
VENDOR NAME
VENDOR ID.
# PREPAID * �
ACCOUNT PROJ.TX-NO
------------------------------------------------------------------------------------------------------------------------------------
BATCH PO.LINE/NO.
EN-`Y/DUE
INVOICE
DESCRIPTION
AMOUNT DATE CHEF,:
Account Temps
AccountTem
1001-4050-4000
2
71217B 01/4956A
12/11
12/17
Temp3'vcs-SrAcct-w/el0/18
765.00
*001-4050-4000
4
71217B 01/4956A
12/11
12/17
TempSvcs-SrAcctw/e11/1
765.00
*001-4050-4000
6
71217B 01/4956A
12/11
12/17
TeTipSvcs-SrAcctw1ell/8
7:'=.50
*001-4050-4000
3
71217B 01/4956A
12111
12/17
TLmp5vcs-3rAcctw/e11/15
784.13
TOTAL DUE VENDOR --------Y
3,053.63
Accurate Landscape
Accurate
*001-4318-2210
2
71217B 01/4963
12/11
121117
456._?
Clean V Ditches-Panter•aPk
1,3a.00
TOTAL DUE VENDOR --------)
1,36^.00
All City Management
All City
*001-4411-5531
4
71217B 01/4878
12011
12/1,7
1724
Cr5sgGrdSvcs-11i10-23
2,82-3.44
TOTAL DUE VENDOR --------)
2.8-27.44
American Planning Assoc
AmPlanAsc
*001-4210-2315
2
71217E 01/516.5
12/11
12!17
Mmk1erRnw1-JDe5tefano
192.00
TOTAL DUE VENDOR- --------)
192.00
Ayala, Toni
AyalaT
*001-2300-100'
71217B
12/11
12/17
'_05�:
Ref�!eps t-Rr'Lg�.rliia•��r
20,-1'0100
TOTAL iJC VEN-Di
}1 '-------)
200, 00
Barajas, Marta
2208
*001-3478
1a
71217B
12/11
12/17
1956.5
Recreation Refund
50.00
TOTAL D! E VENDOR --------}
50.00
Brandman Assoc.. Michael
Brandn!an
¢001-2300-1011
1
71217E
12111
12/17
10962473
ProF_vc5--ER9_-03
*001-2300-1010
8
71::175
12111
12/17
10962475
F'rof5vcs-EPL 'K-10
78!x.12
TOTAL DUE VEP:L;:R --------}
2,601.11
Bryan A. Stirrat &
Assc
BrvanStirr
*001-4510-5227
8
71217E 01/3454
12/11
12/17
933=;"_
InspectSvcs-EP95-1072
30!1.00
TOTAL DUE VENDOR -------->
300.00
Butler, Carol
2207
*001-3478
19
71217B
12/11
12/17
191:1:3
Recreatieri Refund
1'.n
TOTAL DUE VENDOR --------)
12 .0.1
* * * City of Diamond Bar * * *
RUN TIME: 10:43 12/12/96 V O U C H E R R E G I S T E R PAGE 2
DUE THRU.............12/17/96
VENDOR NAME VENDOR ID. # PREPAID #
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK.
------------------------------------------------------------------------------------------------------------------------------------
California Association of CAPIO
*001-4095-2315 2 71217B 01/5162)
California Contract CCCA
*001-4010-2325 5 712178
California Contract CCCA
*001-4010-2330 9 71217E
*001-4030-2'z2O 3 71217B
Carmon, Terry 2214
*001-3470 21 71217B
Carol Dennis CarolDenni
*0)1-4040-4000 4 71217C 01/4671
*001-4350-4300 4 712170 03/4671
*001-4350-4300 6 71217C 03/4671
503-4000 2 71217C 0414671
Cathcart/Begin Associates Cathcart
*250-4310-6415 10997 6 71217B 02/4907
Charles Abbott & Asc Inc CharlesAbb
*001-4510-5.5!)2 2 712178 01/4531_
*001-4510-5506 2 71217B 011/45019
*001-4510-5522 2 712178 01/4540
Chino Lock & Security ChinoLock
*001-4090-2210 3 71217B
12/11
12/17
Annual Dues-MNelson
125.00
TOTAL DUE VENDOR --------}
125.00
12/11
12/17
COCA Mtg-11/25-Werner
22.00
TOTAL DUE VENDOR -------->
:21.00
12/11
12/17
Legis Conf-1/14-16-CCncl
800.00
12/11
12/17
Legis Conf-1.114-16-CMgr
200.00
TOTAL DUE VENDDn--------}
1,000.tk)
12/11
12/17
19906
Recreation Refund
27.00
TOTAL DUE VENDOR --------}
27.00
12/11
12/17
DBCC9607
Mnt5-CityCnc19,,24-11/19
140.00
12111
12/117
JMCCPRS+601
Mr+tScrtry -Prk&Rec-11/2
160.00
12/11
12/17
PF:F:9607
MntSecrtry-Prk&Rer11/21
00
1'111
12/17
TT607
Mntes-TrF&TrnsiO/10-11/14
430.')0
TOTAL DUE VENLEOR--------}
930.00
121111
12/17
117'
DesignSvcs-PetersonPrk:
10,609.47
TOTAL DUE VENDOR --------i
10,h0'.47
1-2/11
12117
045205
Roadwa:nt-Ncv
131,671.054
12/11
12/17
049205
Mark iroI's ionMaint-Nov3.E60.K"
12/11
1'2/17
04'7205
RightofWay"aint-Nov
2 025 00
TOTAL DUE VENDOR -------->
19,358.01
12111
12'/17
10076
K:e s-C-_mmntyCtr
7.89
TOTAL DUE VENDOR --------}
7.29
*** City of Diamond Bar * * *
RUN TIME: 10:45 12/12/96 V 0 U C H E R R E G I S T E R PAGE 3
DUE THRU.............12117/96
VENDOR NAME VENDOR ID. PREPAID #
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
China Valley Building ChnoVlyBld
*001-4440-1200 2 71217B 01/5109
Choi, Paul ChoiP
40010101002 4 71217B
Church of the Valley LewisT
*001-2300-1002 7 71217B
Cintas Corp. #640
*001-4310-2130
*001-4310-2130
*001-4310-2130
Coffee Smith
*001-4090-2325
Cintas
6 71217B 01/4630
8 71217B 01/4630
10 71217B 01/46.30
CoffeeSmit
3 71217E 01/4555
Computer Applied Systems CAS
*001-4050-4030 2 71217B 01/4520
DFM Associates DFMAssor-
*001-4040-2320 2 71217C 01/5188
Day & Night Copy Center Day&Night
*001-2300-1010 9 712170
Deane Homes Swim Club DeaneHomes
*001-4350-2140 2 71217C 01/4787
12/11
12/17
2681
Sand-FireStn#119-EmrgyPrp
147.75
TOTAL DUE VENDOR --------)
147.75
12/11
12/17
Ref0epst-RonReagnPrk:
50.00
TOTAL DUE VENDOR --------)
50.00
12/11
12/17
2'c791
Refund-HrtgPrk-7/13
50.00
TOTAL DUE VENDOR --------)
50.00
12/11
12/17
640510416
UnifrmsPrkStaff-w/of11/11
17.28
12/11
12/17
640514684
Unifrms?rkStaff-w/of11/25
17.28
12/11
12/17
640516819
UnifrmsPrkStaff-w1of12/02
17.28
TOTAL DUE VENIOR--------)
51.84
12/11
12/17
2515
Nciv-CoFFee Svcs
4190
TOTAL DUE VENDOF----------)
4300
12/11
12/17
Dec-Comptr Maint
832.00
TOTAL DUE VENDOR --------)
8,32.00
12/11
12/17
97CalifEiectnCodes
7.08
TOTAL DUE 'VENDOR --------)
78.5:3
12/11
12/17
5914
Copy3ycs-P1ngCogimPackt
72.09
TOTAL DUE VENDOR --------)
72.09
12/11
12/17
Rent -Re: -Class -Jul -Aug
05. 001
TOTAL DUE VENDOR --------)
525.00
* * * City of Diamond Bar * * *
RUN TIME: 10:48 12/12/96 V O U C H E R R E G I S T E R PAGE 4
DUE THRU.............12/17/96
VENDOR NAME VENDOR ID. * * PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
Dewan Lundin & Assoc. Dewan
*250-4510-6411 10097
4 71217C 01/4710
12/11
12/17
DE -107-2
SnstCrssgRdRehabProj
9,643.00
TOTAL DUE VENDOR --------}
9,643.00
Diamond Bar Business Asoc DBBusAssoc
001-4090-2140
4 71217C 01/453
12/11
12117
1911
Rent-Suites100,190-Dec
11,661.50
*001-4090-2210
5 71217C 02/4598
12/11
12/17
1918
CAM Chrgs-Ste100,190-Dec
1,231.00
TOTAL DUE VENIDR--------}
12,89'2.50
Diamond Bar International DBIntDeli
*001-43`.0-2325
3 71217C 01/5144
12111
12/17
L734
Lunch+tg-11/14-CmntySvcs
70.46
TOTAL DUE VENDOR -------->
70.46
Diamond Bar Petty Cash
PettyCash
*001-4030-1200
1 71217E
12/11
12117
Supplies-Cmgr
7.50
*001-4030-23725
2 71217E
12/11
12/17
Mtgs-CityMgr
6.60
*001-4090-1200
1 71217E
12/11
12/17
Supplies -Gen Govt
14.25
*001-4090-2120
3 71217E
12/11
12/17
Postage -Gen Govt
4.00
*001-4090-2310
4 71217E
12/11
12/17
Fuel -Gen Govt
12.0.)
*001-4090-2:25
4 71217E
12/11
12/17
Mtgs-GenGovt
2:;.42
*001-4096-2330
3 71217E
12/11
12/17
EconDvlp-TrvlCcnf
1.84
*001-4'210-1200
2 71217E
12/11
12/17
CommDvlpmntSupplies
*001-4310-1200
6 71217E
12/11
12/17
CoMMSvs-SUppiies
3.47
TOTAL DUE VENDOR --------}
64.26
Diamond Bar Redevelopment UBarRDA
*001-1315
4 71217E
12/11
12117
Advnce-12/17Expenditures
1,995.10
TOTAL DUE VENDOR -------- }
1.995.10
Diamond Bar/Walnut `'MCA
DBWaIYMCA
*125-4215-2355
2 71217F 01/4603
12/11
12/17
CDBGPrg-Chldcare-Oct
2,476.75
TOTAL DUE VENDOR --------)
2,476.75
Diamond Bar/Walnut YMCA
DBWalYMCA
*125-4215-2351
4 71217E 01/4604
121/11
12/17
CDBG-Prgrm-SLArCmp-Sept
291.00
TOTAL II,1E VENDOR --------1
291.00
Diversified Paratransit
DiversPara
*112-4553-5529
4 71217C 01/4576
12/11
12/17
DiaiACabSvcs-11/1-11/15
7,140.12
*112-4553-5529
6 71217C 01/4576
12/11
12/17
DialAlabSvcs-11/16-11/30
6,966.74
TOTAL DUE VENDOR --------} 14,106.86
City
of
Diamond
Bar
RUN TIME: 10:48 12/12/96
V
O U C H
E R R E
G I S T E R
PAGE 5
DUE THRU
.............12/17/96
VENDOR NAME
VENDOR ID.
+ PREPAID *
ACCOUNT PROJ.TX-NO
------------------------------------------------------------------------------------------------------------------------------------
BATCH PO.LINE/NO.
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT DATE CHECK
Dixon, Cynthia
2209
*001-3478
20
71217E
12/11
12/17
200-30
Recreation Refund
25.00
TOTAL DUE VENDOR --------}
25.00
Dunn, Marlene
DunnM
*001-4350-1200
1
71217C
12/11
12/17
Reimb-CemrnSvcsSuppls
41.64
TOTAL DUE VENDOR --------}
41.64
F&A Federal Credit Union
F&ACreditU
*001-2110-1012
2
71217A
12/11
12/17
PP25 Cr Union Deductions
2,479.75 12/17/96 0000030'ze4
TOTAL PREPAID AMOUNT ----}
2,479.75
TOTAL DUE VENDOR --------}
0.00
Federal Reserve Bank
FedReserve
*001-2110-1009
1
71217C
12/11
12/17
PP23,24Eeductns-Bonds
100.00
TOTAL IDE VENDOR --------}
100.00
Firestone Stores
Firestone
*001-4090-2200
4
71217C 01/15-131
12/11
12/17
11318672
Temp -Ma int-Bra;ies
167,6:
*001-4090-2200
6
71217C 01/5130
12/11
12'17
62713873
Corsica-0ilChnge/Brakes
157.97
TOTAL DUE VENI'DiR--------)
325.6`
Foothill Building
FtBldgMatr
*001-4440-12001
4
712117C 01/5175
12/11
12/17
10863
Sand/Sand Eags-Emer Prep
239.23
TOTAL DUE VENDOR --------}
239.23
Franchise Tax Board
FranchiseT
*001-2110-10073
2
71217C
12/11
12/17
WithldOrdr-32140,3690
50.00
T,,TAL DUE VE EOR --------}
50.00
Future Concepts
FutConcept
*126-4411-40700
2
71217C 01/525
12/11
12/17
Sheriff-InternetF'gDesign
2 '"" i,sJ
3--•
TOTAL DUE VENDOR --------}
2,333.00
GFOA
GFOA
*001-4050-4000
9
71217C
12/11
12/17
R2V'e1AFee-96C!FRAward
415.00
TOTAL DUE VENDOR --------}
415.00
+#
City
of
DiamDnd
Aar#
RUN TIME: 10:43
12/12/96
V
O U C H
E R R E
G I S T E R
PAGE t
DUE THRU
.............12/17/96
VENDOR NAME
VENDOR ID.
PREPAID #
ACCOUNT
------------------------------------------------------------------------------------------------------------------------------------
PROJ.TX-NO BATCH PO.LINE/NO.
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT DATE CHECK
GSC Sports
GSC/PASS
*001-4310-2210
2
71217C 02/5129
12/11
12/17
[34001750
RplcmntTernsCrtNets-Prks
137.08
¢001-4316-2210
4
71217C 01/5129
12111
12/17
6400750
TennisCrtNets-Mp1Hill
411.26
TOTAL DUE VENDOR--------}
543.34
GTE California
GTE
*001-4316-2125
2
71217C
12/11
12/17
Phne Svcs-Maple Hill
41.45
TOTAL DUE VENDOR--------}
41.45
GTE California
GTE
*001-4331-2125
5
71217C
12/11
12/17
Phne Svcs-Sycamore Cyn
54.48
TOTAL DUE VEN-LOR--------}
54.49
GTE California
GTE
*001-4322-2125
2
71217C
12/11
12/17
Phne Svcs-RDnReagan
41.45
TOTAL DUE VENDOR--------}
41.45
GTE California
GTE
}001-4313-2125
3
71217C
12/11
12117
Phne Svcs-HeritagePrk
TOT'! DUE VE ILOR--------i
55.35
GTE California
GTE
*001-4314-2125
2
71217C
12i11
12/17
Phne Svcs-Heritagel'rk
26.29
TOTAL DUE VENDOR--------}
26.29
Gale
Gale
}125-4215-1200
2
712170 01/51220
12/11
12/17
O1drAmer1nTDDirectry
60.0
TOTAL DUE VEN"JR--------}
60.080
Grainger
Grainger
*001-4310-2210
3
71217C 04/4-34
12/11
12/17
4441239425
Misc Park Supplies
27.13
TOTAL DUE VENDOR--------
1."
Gray, David
2211
*001-347'
22
712178
12/11
12/17
141531
Re_reaticn Refund
25,00
TOT AL DUE ,,-,--------
215.00
* * * City of Diamond Bar * * *
RUN TIME: 10:43 12/12/96 V 0 U C H E R R E G I S T E R PAGE 7
DUE THRU.............12/17196
VENDOR NAME VENDOR ID. * * PREPAID
ACCOUNT PRGJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
Gueno Development Company Guendnevel
*250-4310-6415 11197
8 71217C 01/5094
12/11
12/17
51406
CIP-CreededRepair-SycCyn
27,866.70
TOTAL DUE VENDOR -------->
27,366.70
Harbor Freight
HarborFrei
*001-4310-1200
4 71217D 01/5070
12111
12/17
516537
Truck Crane-ParkTruck
100.11
TOTAL DUE VENDOR --------1
100.11
Haworth
Haworth
*001-4510-6200
4 71217D
12/12
12/17
16157210,
Wrkstation-PubWks
1,131.16
TOTAL DUE VENDOR --------}
1,131.16
HighPoint Graphics
HighPcint
*001-4095-2111
3 712171) 01/4648
12/11
12/17
56677
Fre?ressSvcsNwsltr-Winter
907.14
*001-4095-2111
10 712171) 01/4648
12/11
12/17
56692
PrePressSvcs-ShpCtrAd
164.54
TOTAL DUE VENDOR --------}
1,071.65
Hcme Depot
HomeDepot
*001-4310-1200
5 71217D 03/4635
12/11
12/17
4191309
Misc Park Supplies
63.19
TOTAL DUE VENDOR -------->
63.19
Huls, J. Michael
HulsMike
*115-4515-5500
4 71217D 01'/479 A
12/11
12/17
GT01/10-96
IntegrtdWsteMgTStSvcs
4,157.50
*115-4515-55M
2 712171) 01/4796
12/11
12/17
SW01/10/96
IntWsth!gmtSvcs
31715.00
TOTAL DUE VENDOR
"'' `}
Hyatt Regency
HyattRege.n
*001-4031)-7330
2 71217A
12/111
12;17
CC�?-CNgr. 1/14-1E
2s`•.20 12/17J96 00100'30 `';
TOTAL PREPAID AMOUNT ----)
235.20
TOTAL DUE VENDOR --------)
0100
Hyatt Regency
HyattRegen
*001-4010-2330
4 71217A
1Z/11
12/17
LCCA -Herrera -Jan 14-16
205.20 12/17%96 00000.307--,0
TOTAL PREPAID AMOUNT ----)
2--15.20
TOTAL DUE VENDOR --------)
0.00
Hyatt Regency
HyattRegen
*001-4010-2330
5 71217A
12/11
12/17
CCCA-Huff-Jan 14-16
235.20 121/17/96 000',',0'3,02=",
TOTAL PREPAID AMOUNT ----)
TOTAL
235.20
TOTAL DUE VENDOR --------)
0.00
* * * City of Diamond Bar * * *
RUN TIME: 10:40 12/12/96 V 0 U C H E R R E G I S T E R PACE 8
DUE THRU.............12/17/96
VENDOR NAME VENDOR ID. } PREPAID #
ACCOUNT PROJ.T%-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECk
------------------------------------------------------------------------------------------------------------------------------------
Hyatt Regency
*001-4010-2330
Hyatt Regency
*001-4010-2330
Hydroscape
*001-4550-5509
HyattRegen
6 71217A
HyattRegen
7 71217A
Hydroscope
E 71217D 01/5001
ICMA Retirement Trust -457 ICMA
*001-4030-0080
1 71217A
*001-4030-0090
1 71217A
*001-4040-0090
1 71217A
*001-4050-0090
1 71217A
*001-4095-0090
1 71217A
*001-4096-0090
1 71217A
*001-4210-0090
1 71217A
*001-4310-0090
1 71217A
*001-4314-0090
1 71217A
*001-4350-0090
1 71217A
*001-4510-0090
1 71217A
*001-4551-0090
1 71217A
*001-4553-0090
1 71217A
*115-4099-0090
1 71217A
*118-4099-0090
1 71217A
*125-4215-0090
1 71217A
*125-4215-0090 80197
2 71217A
*138-4538-0090
1 71217A
*139-4539-0090
1 71217A
*141-4541-0090
1 71217A
ICMA Retirement -401 1CMA401
*001-2110-1007 1 71217A
12/11 12/17 CCCA-Werner-Jan 14-16
TOTAL PREPAID AMOUNT ----}
TOTAL DUE VENDOR --------}
12/11 12/17 CCCA-Ansari-Jan 14-16
TOTAL PREPAID AMOUNT ----
TOTAL DUE VENDOR --------}
12/11 12/17 924652-00 TreeStakes/Ties
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 121117
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 1117
12111 12/17
11/11 12/17
12111 12/117
12/11 12/17
1'2111 12/17
12/11 1'2/17
1::/11 12117
TOTAL DUE VENDOR --------}
PP22,23,24 Contrib
Dec-RetireContrib-Cmgr
Dec-RetireContrib-CClk
Dec-RetireContrib-Fin
Dec-RetireContrib-Codel
Dec-RetireContrib-ComRel
Dec-RetireContrib-Ping
Dec-RetireContrib-Prl:&Rec
Dec-RetireContrib-CS
Dec-RetireContrib-Com.q,Svc
Dec-RetireContrib-PubWks
Dec-"RetireContrib-PubWks
Dec-RetireContrib-PubWks
Dec-RetireContrib-S1dWste
Dec-RetireContrib-ADMD
Dec-RetireContrib-CDBG
Dec-RetireContrib-CDBG
Dec-RetireContrib-LLAD30
Dec-RetireContrib-LLAD39
Dec-RetireContrib-LLAD41
TOTAL PREPAID AMOUNT ----
TOTAL EUE VENDOR --------}
PP21,23,24Congtrib-Cmgr
TOTAL PREPAID AMOUNT ----
TOTAL DUE VENDOR --------
235.20 121/17/96 00000302;32
L•JJ. 20
0.00
352.00 12/17/96 00000 0243",-
352. 80
2=":
352.80
0.00
291.19
291.19
480.00 12/17/96 Oft)OW27c
1,103.79 12/17/98 000003027;
1,012.93 12/17/96 OOOW3027=
4K.19 12/17/96. (}(tt#tj0,n27 't
8'2.27 12/17/'6 0000.)3)270
35.26 12/17/96 (A)00001 27'--
1,100.42,
701,100.42 12117 /96 C j003()270
474.11 12/17/96 01)0003027-
41:1.49 12/17/96 000002027':-
823.02 12/17/96 00000,3027'--
462.06
00003027.:462.06 12/17/96 000003027:
446.13 12/17%96 00000'3027:
296.13 12/17/36 000003027,:
24'2.15 12/17/96 01)000:10'27:
86.00 12/17/93 000003027'
103.20 12/17/96 W00030")7
161.':30 12/17/96 01'I10034)27'-
- 81 12/17/96 00000202P:
331;.81 12/17/96 Wj003027-
23.01 12/17/96 0000036'27!.
7,962.—C:3
0,00
1,846.14 12/17/96 000,;—,027.
1.846.14
0.00
TOTAL DUE VENDOR --------) 2,111.80
Inland Empire Stage InEmpStace
Inland Valley Div Bulletn IVDB
*001-1300-1010 10 71217D
Judicial Data Systems JudData5ys
*001-4411-5405 1 71217D
*001-4411 `405 2 71217D
*001-4411-5405 3 71217D
Kiefer, Karen 221''
{001-3478 23 712178
L.A.County Public Works LACPubWk
+001-4510-5530 2 71217D 01/4574
*001-455:-5510 4 71217D 01/4553
*001-4331-5300 8 71217D 02!4553
TOTPL DUE VEND'OR--------) 0. (0
12 / 1
#
City
of Diamond
Bar **+
RUN TIME: 10:48 12/12/96
80.62
V
O U C
H E R R E
G I S T E R
PAGE 9
120'17
Oct -Reviews Processed
DUE THRU.............12/17/96
12111
22/17
VENDOR NAME
VENDOR ID.
12/12
12/17
97000002:94
SumpPuaq-Naint-Octcher
PREPAID * #
ACCOUNT PROJ.TX-NO
------------------------------------------------------------------------------------------------------------------------------------
BATCH PO.LINE/NO.
ENTRY/DUE
TOTAL DUE VENDOR --------)
INVOICE
DESCRIPTION
AMOUNT DATE CHECK.
Image IV Systems Inc.
Imaoe45ys
¢001-4210-1200
1 71217D
12/11
12/17
225829
Planning Supplies
5.41
TOTAL DUE VENDOR --------)
5.41
Industry Equipment Rent
IndEquipRe
*125-4215-2130 60197
2 71217D 01/4636
12/11
12/17
IE169230
TruckRent-SnrCluCFoodDist
61.18
*125-4215-2130 80197
4 712171) 01/4636
1'2/11
12/17
IE172118
TrckRent-SnrFoodDist
66.34
TOTAL DUE VENDOR: --------)
127.5::
Inland Empire
InlandEmp
*001-4350-5310
4 712170 01/4931
12/11
12/17
111736
Excurs-Laughlnil/17
836.00
*001-4350-5310
6 71217D 03/4931
12/11
12/17
111796
Trnsp-Laughlinll/17
435.00
*001-4350-5310
11 712171)
12/12
12/17
111796
Correction
836.00 -
*001 -4350 5310
12 71217D
12/12
12/17
111796
Excursion -Laughlin 11/17
836.80
*112-4360-5310
4 71217D 02/4931
12/11
12/17
111796
Trnsp-Laughlinll/17
840.00
TOTAL DUE VENDOR --------) 2,111.80
Inland Empire Stage InEmpStace
Inland Valley Div Bulletn IVDB
*001-1300-1010 10 71217D
Judicial Data Systems JudData5ys
*001-4411-5405 1 71217D
*001-4411 `405 2 71217D
*001-4411-5405 3 71217D
Kiefer, Karen 221''
{001-3478 23 712178
L.A.County Public Works LACPubWk
+001-4510-5530 2 71217D 01/4574
*001-455:-5510 4 71217D 01/4553
*001-4331-5300 8 71217D 02!4553
TOTPL DUE VEND'OR--------) 0. (0
12 / 1
.,
12/ 17 .,�.:__::4
Legal Ad-F'L 9E--051
80.62
90.00
TOTAL DUE VENDOR --------)
80.62
12/11
12/17
Oct-PrkGCites
79.92
12/11
120'17
Oct -Reviews Processed
12.00
12111
22/17
Oct-Mnt tlyhiini ,1.1iff
10. 06
TOTAL DUE VE DOR--------) 100.00
12/11
12/17
20101
Recreation Refund
90.00
TOTAL DUE VENDOR --------)
90.00
12/11
12117
215:IndWasteSvcs-Oct
1,.56.12
12/11
12/17
97000002157
TreeWaterSvcs-Oct.
2,S29.92
12/12
12/17
97000002:94
SumpPuaq-Naint-Octcher
7U9.5�
TOTAL DUE VENDOR --------)
4,895.60
f** City of Diamond Bar ***
RUN TIME: 10:43 12/12/96 V O U C H E R R E G I S T E R FACE 10
DUE THRU.............12/17/96
VENDOR NAME VENDOR ID. * * PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHEC-;
------------------------------------------------------------------------------------------------------------------------------------
La Habra Fence Co LaHahFence
*001-4313-2210 6 71217D 0114938
+001-4316-2210 6 71217D 02/4f38
Lewis Engraving Inc. LewisEnara
*001-4095-2113 3 71217D 01/4698A
*001-4095-2113 5 712171) Oi/46KA
Linscott Law & Greenspan Linscott
*001-4553-5222 4 71217D 01/5064
Los Angeles County LACIntSvc
*001-4090-2130 6 71217D 01/4658
Los Angeles County MTA LACMTA
*112-4553-5533 2 71'2171) 01/5055
4112-4553-5.5:5 2 712171) 02/5055
M&H Property Management M&HPropert
*001-4090-2140 6 71217D 01/5060A
*001-4090-2200 7 712171)
12/11
12/17
114!39
ChainlinkFenceWall-MplHil
1,526.00
12/11
12/17
114.`_'9
Chainlink:Fnce-HeritgePrk
886.00
12/11
12/17
243
TOTAL DUE VENDOR -------->
2,412.00
TOTAL DUE VENDOR --------)
139.05
12/11
12/17
0223162
Tile Engrav Svcs-Ansari
56.29
11/11
12/17
023260
TileEngravSvcs-Biederman
51.96
TOTAL DUE VENDOR --------) 108.25
12/11
12/17
1
MuitiWavSignWarrntAnalys
1,388.::7
*001-213)0-1002
TOTAL DUE VENDOR --------)
1,388.37
12/11
12/17
243
Pager Svcs -Qct
1 19. 05
TOTAL DUE VENDOR --------)
139.05
12/11
12/17
11460751
TrnstSu=sdvPrgr-Nov
:_.80
12111
12/17
11'!60751
TrnstSubsdyFares-Nov
6:.5.20
12/11
12/17
231073
a
TOT -IL DUE VE�dIOR --------}
200.57
12/11
116 7
363CL
ComnSvcsCtrRent-Oct,Dec
:.,142.71
12/11
12/17
363CU
CommSvcsCtrCAM-Oct,Dec
691.50
TOT -P`_ DUE VENDOR --------) 3,:':4.22
MacDonald; Linda
MacDonaldL
*001-213)0-1002
5 71217B
12/11
12/17
RefndDepst-HrLgPrk
50 01.)
TOTAL DUE VENDOR --------)
50.00
Maintex
Ma4rtex
*001-4090-2210
7 71217D 01/5156
12/11
12/17
231073
CleK ingSuppls-ComSvcCtr
200.57
+001-40:0-221G
9 71217D 01,5156
12/11
12/17
23255$
CleaningSuppls-CommSvcCtr
211.56
*001-4314-1200
2 712171) 01../46138
12/11
12!172=5x•:4,3
Cleaning Suppls-HrtgF'rk
84,34
TOTAL DUE VENDOR --------) 30:.47
}#}
City
of
Diamond
Bar #
RUN TIME: 10:43
12/12/96
V
O U C
H E R R E
G I S T E R
PAGE 11
DUE THRU.............12/17/96
VENDOR NAME
VENDOR ID.
PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT DATE CHECK
Marlin, Robert
Marling
*001-2300-1002
6 712178
12/11
12/17
RefndDepst-MapleHill
50,00
TOTAL DUE VENDOR --------)
50.00
Microsolve
Microsolve
*001-4090-2205
2 71217D 01/5189
12/11
12/17
CODCOR02
ProfSvcs-ImageSystm
314.68
TOTAL DUE VENDOR --------)
314.68
Mobil
Mobil
*001-4210-2310
171217D 13/4,60
12/11
12/17
Fuel-Plr:g
`5.71
*001-4310-2310
1 71217D 12/4660
12/11
12/17
Fuel-Prk & Rec
159.09
*001-4415-2310
1 71217D 11/46.60
12/11
12/17
Fuel-Vltr Ptrl
96,80
TOTAL DUE VENDOR --------)
311.60
Mobil
Mobil
*001-4090-2310
3 71217D 14/4660
12/11
12/17
Fuel -Geri Govt
13.15
*001-4210-2310
2 71217D 17/4660
12/11
12/17
Fuel -Ping
75.58
*001-4310-2310
2 71217D 1614660
12/11
12/17
Fuel-Prk&Rec
233.11
*001-4415-2310
2 71217D 15/4660
12/11
12/17
Fuel-V1trF'trl
124.70
TOTAL DUE VENEUCR--------)
4-:;'.54
Mt. Baldy United
Way UnitedWay
*001-2110-1013
1 71217F
12/11
1_'/17
F'F'"' ,34F'yr�111)ed;ctna
102.+}!}
TOTAL DUE VENDOR --------)
102.00
Mullivain, Cindy
22404
*001-3478
24 71217B
12/11
12/17
1964::
Recreation Refund
20.00
TOTAL DUE VENDOR -------->
20.00
Norco Alarm Inc
NcrcoAlarm
*001-4090-2126
2 71217D 02/4974
12/11
12/17
61106
MnthlyMontrgChrge-Nov-Jan
66.00
TOTAL DUE VENDOR --------}
66.00
Office Depot
OfficeDepo
*001-4090-6220
2 712171) 01/5108
12111
12/17
01'8=,'8717„
0fficeCnairs-CommSvcCtr"
1,'3:.58.6'2
*6)1-4090-6220
4 71217D 01/5166
12.111
12/17
01904050
Chairs/Tables-ComSvcCtr
1,885.82
TOTAL DUE VENDOR --------)
3,224.44
#¢ City of Diamond Bar ***
RUN TIME: 10:4812/12/96 VOUCHER REGISTER
DUE THRU.............12/17/96
PACE 12
VENDOR NAME
VENDOR ID.
* * PREPAID * *
ACCOUNT PROJ.TY-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE
------------------------------------------------------------------------------------------------------------------------------------
DESCRIPTION
AMOUNT
DATE CHECK.
PERS Health Benefits
PERSHealth
*001-2110-1003
1 71217A 12/11 12/17
Dec -Health Prems
10,245.8-1
12/17/96 QW00 0286
*001-4090-00'7:3
1 71217A 12/11 12/17
Dec -Admin Fee
51.23
12/17/96 0000030286
TOTAL PREPAID AMOUNT ----)
10,297.05
TOTAL DUE VENDOR --------)
0.00
Payroll Transfer
*001-10'20
Photo Flus by Kim
*041-4095-2112
F'ayrol lTr
2 71217A
PhotoFlus
2 71211E 01/464?
Pitney Bowes Credit Corp. PBCC
*001-4090-2120 2 71217E 01/4557A
Pomona Judicial District Pom.-ludDist
*001-32.23 1 71217E
Prudential Service Bureau PSBI
*001-2110-1004 2 71217A
*001-2110-1006 3 71217A
Public Empl Retirement PERE
*001-2110-1008 3 71217A
*001-2110-1(033 4 712,17A
Public Empl Retirement PERS
001-2110-1008 5 71217A
*001-2110-1008 6 71217A
12/11 12/17 PP24 Payroll Transfer 53,000.00 12117/96 OCA'+ X,0024
TOTAL PREPAID AMOUNT ----) 52,000.00
TOTAL DUE VENDOR --------) 0.00
12/11 12/17 7731 FilxiProce-*sSvcs 18.85
TOTAL DUE VENDOR --------) 18.35
12/11 12/17 1444744NV96 FldgMachRent-12/10-1/10 519.59
TOTAL DUE VENDOR --------} -x.59
12/11 12117 Oct-Prkg Activity 335.00
TOTAL DUE VENDOR --------) 3.35.00
12/11 12/17 Dec -Dental Pre+rs 1,"x.36 12/17/96 0000030285
12/11 12/17 Dec -Vision Prems 8*5.45 12/17/96 (ii01Xi')285
TOTAL PREPAID AMOUNT ----i 2,301.81
TOTAL DUE VENDOR --------) 0.00
12111 12/17 PP23-RetireContrb-EE 3,535.99
12/11 12/17 PP23-RetireContrb-ER 3,169.31 12/17/96 00000 1:276
TOTAL PREPAID AMOUNT ----} 6,705.30
TOTAL DUE VENDOR --------) 0.00
12/11 12/17 FP24-Retire Con +rid 316,2=..0 12/17/':6 ii)l 1C,1'-.0
12/11 12117 PP24-Retire Contrib-Eplye .247.:32 121/17/96 00 000-3�i?2W
TOTAL PREPAID AMOUNT ----) 6,870.34
TOTAL DUE VENDOR --------) 0.00
* * * City of Diamond Bar * * *
RUN TIME: 10:48 12/12/96 V 0 U C H E R R E G I S T E R PAGE 1:
DUE THRU.............12/17/96
VENDOR NAME VENDOR ID. * * PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHE-C'r+.
------------------------------------------------------------------------------------------------------------------------------------
Purklss Rose -RSI Purkiss
*250-4310-6415
11797
10
71217E
01/4906
12/11
12/17
2722
*250-41310-6415
11797
16
71217E
01/4906
12/11
12/17
8736
*250-4310-6415
11797
14
71217E
01/4906
12/11
12/17
2742
*250-4310-6415
11797
12
71217E
01/4906
12/11
12/17
8761
Recognition Inc. Recognitin
*001-4095-1200 4 71217E 01/5024
Remedy The Intelligent Remedy
t001-4210-4210 2 71217E 01/5065
Richards Watson & Gershon RichardsWa
12/11 12/17 961102
12/11 12/17 504245
*001-4020-4020
14
71217E 01/4713
12/11
12/17
*115-4515-5500
5
71217E
12/11
12/17
*001-4020-4021
5
71217E 01/4714
12/11
12/17 89247
*001-4020-4021
3
71217E 01/4730
12/11
12/17 K2749
Robert Driver Ins Co. RobDrive
*001 2300-1004 2 71217A 12/11 12/17
Ruiz, Linda 220.5
*001-3478 25 71217B 12/11 12/17 20024
S.C.M.A.F. SCMAF
*001-4310-2315 1 71217E 12/11 12/17 184
San Gabriel Viv Tribune SGVTribune
*001-21300-1010 11 71217E 12/11 12/17 19743
CIP-CDBGAdaPrkRetroFit
6,080.00
CIP-CDBGAdaPrkRetroFit
56.';3
CIF-CDBGAdaPrkRetroFit
152.14
CIP-CDBGAdaPrk"netroFit
3,840.00
TOTAL DUE VENDOR --------)
10,12'-8.47
City5ealTileAwrds
482.45
TOTAL DUE VENDOR --------)
482.45
TempSvcs-Coma&Ip
439.98
TOTAL DUE VENDOR --------)
43ri.98
Oct-LegalSvcs
4,874.56
Oct-LegalSvcs-SldWste
44:3.75
LegalSvcs-Cablerranchse
1,277.50
Special Legal Svcs -Anis
70.00
TOTAL DUE VENDOR --------)
6,0=5.81
Oct-SpeclEvntlns
340.00 1'x/17/' ;A 00000 026 -TOTAL
PREPAID AMOUNT ----)
340.00
TOTAL DUE VENDOR --------)
0.00
Recreation Refund
20.00
TOTAL DUE VENDOR --------)
20.00
Membership Renewal -Rose
25.00
TOTAL DUE VENDOR --------)
25.00
Legal Ad -FPL 96-051
113.85
TOTAL DUE VENDOR --------)
113-85
*#*
City
of
Diamond
Bar *+
RUN TIME: 10:48 12/12/96
V
0 U C H
E R R
E G I S T E R
PAGE 14
DUE THRU
.............1'2/17/'76
VENDOR MME
VENDOR ID.
# PREPAID #
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT
DATE CHECK
Schad, Don
SchadD
¢001-4210-2330
1 71217E
12/11
12/17
EMotcPestPlntCncl-10/4-5
172.95
TOTAL DUE VENDOR --------)
172.95
Seminars International
SeminarsIn
+001-4210-2340
2 71217E 01/5 48
12/11
12/17
5622.14
Seminar-11/7-C.Johnson
59.00
TOTAL DUE VENDOR --------)
53.00
Shuroard of Walnut
Shurgard
#001-4090-2140
2 71217A 01/5125
12/11
12/17
Rent/StrgeUnit-Co7Svcs
673.27
12/17/96. 000003027-,
TOTAL PREPAID AMOUNT ----)
67:.27
TOTAL DUE VENDOR --------)
0.00
Silva, Stacey
2210
*001-2:478
26 71217B
12/11
12/17
1961513
Recreation Refund
25.00
TOTAL DUE VENDOR --------)
25.00
Sir Speedy
SirSpeedy
*001-4350-1200
3 71217E 01/5137
122/11
12/17
20651
CustnrEvalutnsCards
67.23
TOTAL DUE VENDOR --------}
67.'�cj
Smart & Final
Smart°:Fuel
*001-43.50-1200
5 71217E 01/4642
12/11
12/17
2146512
Recreation Supplies
51.03
*125-4215-1200
4 71217E 01/4646
12/11
12/17
2146512
Supplies-SrBingo
22.90
TOTAL DUE VEND -R --------}
73.9
Southern Ca. Edison
SeCaEdison
*001-4311-2121
2 71217F
12./11
12/17
ElectSvcs-PGrcw
21.95
*CKi1-4813-2126
2 71217F
12111
12/17
ElectSvcs-Heritage Prk
655.94
*001-4314-2126
2 71217F
12/11
12/17
ElectSvcs-Heritage Prk:
0)1-4316-21'6
2 71217F
12/11
12/17
ElectSvcs-Maple Hill Prk
318.91
*001-4319-2126
2 71217F
12/11
12/17
ElectSvcs-Peterson Prk
82.4^
40',11-4325-2126
1 71217F
12/11
12/17
ElectSvcs-Starshine Prk
14.04
*001-41,28-2126.
1 71217F
12/11
12/17
ElectSvcs-Summitridge
18::.59
*001-4531-2126
1 71217F
12/11
12/17
ElectSvcs-Peterson
882.4'?
*001-4'331-2126
5 71217F
12/11
12/17
ElectSvcs-Peterson
C:2.4'?-
*001-4331-2126
6 71217F
12%11
12/17
ElectSvcs-SycamoreCyn
297.81
: 5115.56:
** City of Diamond Bar **
RUN TIME: 10:48 12/12/96 V 0 U C H E R R E G I S T E R
DUE THRU.............12/17/16
VENDOR NAME VENDOR ID.
ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION
--------------------------------------------------------------------------------------------
Southern Ca. Edison SoCaEdison
*001-4510-2126 1 71217F
Southern Ca. Edison ScCaEdison
}138-4538-2126 2 71217F
Southern Ca. Edison SoCaEdison
*141-4541-2126 1 71217F
Southern Ca. Edison SoCaEdison
*139-4539-2126 2 71217F
Standard Insurance of Ore Standard In
*001-2110-1005 1 71217A
*001-2110-1005 2 71217A
Staples Staples
*001-4090-1300 2 71217E 011516Q
Tagarao, Madeline 2206
*001-3478 27 71217r
Tamaya, Steven TamayaS
*(:111-4551-2340 6 71217A
The Gas Company SoCaGas
+001-4314-2126 1 71217E
PAGE 15
* # PREPPAID *
AMOUNT DATE CHECF
---------------------------------------
12/11
12/17
ElectSvcs-TrafficCntrl
4,120.63
TOTAL DUE VENDOR --------)
4,120.63
12/11
12/17
ElectSvcs-Dist #38-
285.74
TOTAL DUE VENDOR --------)
235.74
12/11
1/17
ElectSvcs-Dist #41
139.06
TOTAL DOE VENilOR--------)
117.06
12/11
12/17
ElectSvcs-Dist #39
253.93
TOTAL DUE VENDOR --------}
253.93
12/11
12/17
Dec -Life Ins Prems
47;.50
12/17/96 00w)3023,
12/11
12i17
Dec-Sucpl Life Ins Prems
20.40
12/17/96 O0i�0030 ?'
TOTAL PREPAID AMOUNT ----)
49.:.-u
TOTAL DUE VENDOR --------)
0.00
12/11
12/17 KL564211001
Phone-CcmmSvcsCtr
173.16
TOTAL DUE VENDOR --------}
173.16
12/11
12/17 2004,:
Recreaticn Refund
17.00
TOTAL DUE VENDOR --------)
17.00
12/11
12/17
Reir;o-Trf&TrnspConfl1/10
36.00
12/17/96 000003127
TOTAL PREPAID AMOUNT ----)
:36.00
TOTAL DUE VENDOR --------)
0.00
12111
12/17
Gas Svcs -Heritage Prk
90.43
TOTAL DUE VENDOR --------)
90.43
*
City
of
Diamond
Bar#
RUN TIME: 10:48 12/12/96
V
0 U C H
E R R E
G I S T E R
PAGE 16
DUE THRU
.............12/17/96
VENDOR NAME
VENDOR ID.
# # PREPAID # #
ACCOUNT PROJ.TX-NO
------------------------------------------------------------------------------------------------------------------------------------
BATCH PO.LINE/NO.
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT DATE CHECK
Tomark Sports
Tomark
*001-4350-1200
7 71217F 01/509.
12111
12/17
24017
CntrlPanel-BsktblScrbrd
425.90
TOTAL DUE VENDOR --------)
428.93
Total Plan Inc.
TotalPlan
+001-4510-6200
2 71217D 0114584
12/11
12/11
16157218
Wrkstation-PubWks
1,131.16
*001-4510-6200
3 71217D
12/12
12/11
16157213
Wrkstatin-PubWks
1,131.16 -
TOTAL DUE VENDOR --------}
0.00
United Parcel Service
UPS
+001-4090-2120
4 71217F
12/11
12/17
486,466
Express Mail Svcs
54.75
TOTAL DUE VENDOR --------)
54.75
Virgil's Mobil Service
Viroils
*001-4090-2310
5 71217F 115/4661
12/11
12/17
Fuel -Gen Govt Svcs
85.31
*001-4310-2310
3 71217F 06/4661
12/11
12/17
Fuel-Prks&Rec
36.59
TOTAL DUE VENDOR --------)
121.90
Walnut Valley Auto
WVAutoBody
*001-4090-22tX)
9 71217F 0115142
12/11
12/17
43772
Ford Tempo -Repairs
135.00
TOTAL DUE VENDOR --------)
135.00
Walnut Vly Water Dist
WVWaterDis
*133-4533-2126
3 71217F
12/11
12/17
Water Usage -Dist #38
10,418.55
TOTAL DUE VENDOR --------)
10,418.55
Walnut Vly Water Dist
WVWaterDis
*109-4539-2126
3 71217E
1'/11
12/17
Water Usage -Dist #3
5,4i-.06
TOTAL DUE VENDOR --------}
5,418.06
Walnut Vly Water Dist
WVWaterDis
*001-4319-2126
1 71217F
12/11
12117
Water Usage-PetersonF'rk
2,240.69
*001-43218-2410.6
2 71217E
12/11
12)A7
Water Usage-Sumtrdge
2,996.06
*001-4331-2126
4 71217E
12/11
12/17
Water Usage-SycCyn
1,186.9o,
TOTAL DUE VENI!OR--------)
6,423.73
Warren.Gorham,& Lamont
WarrenGorh
*001-4050-23'20
2 71217E 01/50832'
12/11
12/17
53721^17
Govt AcctgFublcation
202.6?
TOTAL DUE VENDOR --------)
202.69
�*# Citof Diamond �#�
FINS TIME: 10:4,12/12/96 V O y U C H E R R E G I S T E Bar R PWiE 17
DUE THRU.............12/17/96
VENDOR NAME VENDOR ID. } # PREPAID +
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NC. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK
----------------------------------------------------------------------------------------------------------------
Wells Fargo Bank
*001-4030-2310
*001-4030-2325
*001-4030-23330
*001-4096-23'25
}001-4096-2330
Wells Fargo Bank
*001-4010-2330
Wells Fargo Bank
*001-4010-2325
*001-4010-2330
*001-4440-2340
Wells Fargo Bank:
*001-4010-2';:30
*001-40 0-'23i{s
WellsFargo
1 71217A
1 71217A
1 71'217A
3 71217A
2 71217A
WellsFargo
1 71217A
WeilsFargo
3 71217A
2 71217A
3 712'17A
WeiisFargo
8 71'217A
1 71'217A
Wells Fargo Bank WellsFargo
*001-4010-23'25 4 71217A
Wells Fargo Ean4:: WellsFaro_o
*001-4010-2330 3 71217A
*001-4090-2310 2 71217A
West Coast Arborist Inc. WCArbor
*001-4558-5509 10 71217F 01/46211
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 12/17
12/11 1/17
12111 1'2/17
1�/1i 1117
12111 12/17
12/11 12/17 11659
Fuel-Cmgr
Mtgs-Cmgr
League-Cmgr 10/13
Mtg-Cmgr-10/17
Int'1ShpgCtrConf-10/24
TOTAL PREPAID AMOUNT ----
TOTAL DUE VENDOR --------)
CCCAConf-11/2-Ansari
TOTAL PREPAID AMOUNT ----
TOTAL DUE VENDOR --------}
Mtg w/comm-Herrera
League of CA Cities -11/6
SCEmSvcsAsscConf-10/29-31
TOTAL PREPAID AMOUNT ----
TOTAL DUE VEND«; --------)
CCCA Conf-9/22-WernEr
Fuel -Werner
TOTAL PREPAID AMOUNT ----
TOTAL DUE VENDOR --------)
Mtg w./Comm 10/1, -Huff
TOTAL PREPAID AMOUNT ----
TOTAL DUE VENDOR--------
C
CCCA Conf-10/10-Harmcny
Fuel-Harmuny
TOTAL PREPAID AMOUNT ----
TOTAL DUE VENDOR --------
EmerTree3vcs-Lr1F'im
TOTAL DUE VENDOR --------)
110.63 12/17/96 0000030274
269,60 12/17/96 0000030274
15.00 12/17/96 0000030274
57.05 12/17/96 0000030274
133.57 12/17/76 O(N)0030274
640.85
0.00
111.91 12/17/96 0000030268
111.91
0.00
16.02 12/17/96 0OC10030269
36.27 12/17/96 00000.30'269
510.32- 12/17/96 000 _'C}30'269
562.69
0.00
62.52) 12/17/9_
10.00 12!17,196 00'00'03 0; (
72. 5L
0.00
17.01 12/17/96 0000 J3 :271
17.01
0.00
200.48 12/17/916 000003o27'
13.62 12/17:'96 0000030,234-
214.
0.00
200.0;1
200.00
* * * City of 0 i a m o n d Bar *#*
RUN TIME: 10:48 12/12/96 V 0 U C H E R R E G I S T E R PAGE 12
DUE THRU.............12/17/'6
VENDOR NAME VENDOR ID. PREPAID # #
ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK.
------------------------------------------------------------------------------------------------------------------------------------
West Coast Marketing WestCoastM
¢250-4310-6415 11997
18
71217F 01/5069
12/11
12/17
8490
TennisCrtights-Mp1Hill
9,9��6.06
TOTAL DUE VENDOR --------)
9,986.06
Western Gift
WesternGif
}125-4215-1200 80197
6
71217F 01/5043
12111
12/17
109863
BingeSuppls-SrClub
106.63
TOTAL DUE VENDOR --------)
106.63
Western Union
WesternUn
+001-4090-2395
1
71217F
12/11
12/17
Mailgrarj-Suprvsr Knabe
52..E
TOTAL DUE VENDOR --------)
52.80
Wang, Dunning
2212
}001-3478
28
712178
12/11
12/17
20.300
Recreation Refund
TOTAL DUE VENDOR --------)
2.00
Wright: Paul
WrightP
*001-4090-4000
4
71217E 01/4599
12/11
12/17
Audio/VisualSvcs
30C. 00
TOTAL DUE VENDOR --------)
1-0. 00
Yeh, Rosana
}001-3478
29
712178
12'/11
12/17
20071
Recreation Refund
20.00
TOTAL DUE VENDOR --------)
20.00
Yosemite Waters
YosemWater
}001-4310-2130
14
71217F 01/4641
12/11
12/17
EquipRent-HrtgPrk-Nov
*(X)1-4310-2130
12
71217F 01/4640
12/11
12/17
32645
EquipRent-SycCynPrk-Nov
1L 44
*001-4314-1200
4
71217E 02/4641
12/11
12/17
32645
Supplies-Hr•tgPrk
^°
50
#001-4.-1200
9
71217E 02/4640
12111
12117
•32645
Supplies-SycCynPrk
14.24
TOTAL DUE VENrrI--------)
121.4
TOTAL PREPAID -----------)
95984.12
TOTAL DUE ---------------)
210,714.1:3
TOTAL REPORT ------------}
306.694.25
TO: City of Diamond Bar
C
December 4, 1996 r `
ATTENTION: Tommye A. Nice, Deputy City Manager
RE: Claim Baughn v. City of Diamond Bar
Claimant Damon Baughn
D/Event 24 -Aug -96
Rec'd Y/Office 02 -Dec -96
Our File S-87809-SWQ
We have reviewed the above captioned claim and request that you take the action indicated
below:
C7 ,.1h RF ECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. if you have any questions
please contact the undersigned.
Very truly yours,
CARL, WARREN & COMPANY
C
Dwight J. Kunz
cc: SCJPIA w/enc.
CARL WARREN & CO.
CLAIMS mAKAGEMEHT•CLAIMS ADJUSTERS
750 The City Drive • Ste 400. Orange, CA 92868
Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180
Phone: (714) 740-7999 Ext. 140 • (800) 572-6900 • Fax. (714) 740-9412
CLAIM F0,K DAMAU:
TO PERSON OR PROPERTY
UNSTRUCTION S
1. Claims for death, Injury to person or to personal property must be filed not
later than 6 rhos. after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than I year atter the
occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claim form must be signed on page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET.
7. Claim must be filed with City Clerk. (Gov. Code Sec. 915a)
To: The City of Diamond Bar
Name of Claimant
�grrwl 9-YAyGhr)
Home Address of Claimant City and State
I a8u3 (Y)c,z ��k,ir �� ��{ �� c .,q G o colo
Business Address of Claimant City and State
CLAIM No. ---------
Age of Claimant (if natural person)
19
Rome Telephone Number
1y - S44 - y I I (S
Business Telephone Number
Give address to which you desire notices or communications to be sent regarding this claim: - " '—
(`�lr`�Cu��� 1,-�Su�carre Co 61 -be . -1 1119�
'C box lU l 3C �u -ItC4 t= I -CA 29Galt
How did DAMAGE or INJURY occur? Give full particulars. .j ; ;M S,
C�Qi'yi�rl� Ci\Ck NLt InDcc
Gt Stop 15,9n due Orly
pa(C6 ca )d CoitrCecl u:�f��
OC;
W nen did DAMAGE or INJURY occur? Give full particulars, date, time of day:
LAIT�JS
�)10LAIgLo 1014A)C) pry-)
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give
street names and addresses and measurements from landmarks: C� !` t R as d
��� U�' fYlcuntA,r1 L --CO! d W4N nd -y-)Q 1�
What particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or
damage, if known:/
poor \ace^�e''lt of CU( -)c-
C� I-OCr5CC-h0r)
What DAMAGE cr INJURIES do you claim resulted? Give full extent of injuries or damages claimed: � 1 tCc ' ,c
Ici��c fir ,^ Coit y 1�J5 5 trCCX0-' lct�L4 W -fol) ocoSx tri. 51i y .
Cu-) : �c�stble j�roKen Pe�v,�� �cicti�cci �'Snee� (U: IC,t
~ VCA tomSC) 't -hs5ue
r ,�'
What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of
computation:
Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis pof
computation:vehtC�e5
Yroper`i-y on m�rKet Valt:c off' bcF+�
1rJu''ie5 � �jO,cx�C�°o
THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
SEE PAGE 2 (OVER)
Insurance payments received, if any, and .:es ul Insurance Company:
Expenditures made on account of accident or injury: ( ate — Item)
(Anwunt)
Name and address of Witnesses, Doctors and Hospitals:
ejma CL;MML) n 4 �j 1-�r�5 1 tg I
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of
accident by "X" and by showing house numbers or distances to street corners.
If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by 'B" location of yourself
or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A -l" and location of yourself or your
vehicle at the time of the accident by "B-1" and the point of impact by "X."
NOTE. If diagrams below do uoL fit the situation, attach hereto a proper diagram sig..rzd by claiimant.
FOR AUTOMOBILE ACCIDENTS
N -->
cu')AG 1n Lou -C I
7A\ ///�7
�� n
L
FOR OTHER ACCIDENTS
SIDEWALK
Signature of Claimant or person filing on his behalf giving Typed Name: Date
relationship to Claimant: 6'l
acv~ fin, n 'IIo1 ectp
CIAE11S MUST BE FILED WITH CITY CLERK (GOV. CODE SEC. 915a) .
CITY OF DIAMOND BAR
nc��rrLn xlc�r- IVU noiivnri riv. /
TO: Honorable Mayor and City Council
MEETING DATE: December 17, 1996 REPORT DATE: December 11, 1996
FROM: Terrence L. Belanger, City Manager
TITLE:
Transmittal of Comprehensive Annual Financial Report and Final Audit Reports for year ended June 30, 1996.
SUMMARY:
The City's Finance Department in concert with the City's auditing firm of Conrad and Associates has prepared the Fiscal
Year 1995-96 Comprehensive Annual Financial Report. Once again this fiscal year, the City will be submitting its
Comprehensive Annual Financial Report to the California Society of Municipal Finance Officers and to the Government
Finance Officers Association certificate of excellence award programs. (The City received both awards for its FY 94-
95 Comprehensive Annual Financial Report.)
The accounting firm of Conrad and Associates has been retained as auditors for the City of Diamond Bar. In
conjunction with this service, final audit reports for FY 95-96 have been prepared and are also being transmitted.
During FY 95-96, the City received funds from the Federal Government via the Community Development Commission
(Community Development Block Grant) and Federal Emergency Management Agency. As a result, additional audit
reports were prepared and are being transmitted as required by the Single Audit Act.
As indicated in the financial reports, the City finished the Fiscal Year in an extremely positive financial position. The
General fund restated fund equity increased from $8,375,472 to $9,907,004 during the year. The overall increase in
fund equity for all governmental fund types was $2,219,035.
RECOMMENDATION:
Receive and file the Comprehensive Annual Financial Report and the Final Audit Reports for FY 95-96 as prepared
by the City Finance Department and Conrad and Associates.
LIST OF ATTACHMENTS: _ Staff Report _ Public Hearing Notification
Resolution(s) _ Bid Specification (on file in City Clerk's Office)
Ordinances(s) XX Other (FY 95-96 CAF& FY 95-96 Audit Reports)
Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
Yes No
by the City Attorney?
_ _
2. Does the report require a majority or 4/5 vote?
Majority
3. Has environmental impact been assessed?
Yes XX No
4. Has the report been reviewed by a Commission?
_
Yes XX No
Which Commission?
5. Are other departments affected by the report?
Yes XX No
Report discussed with the following affected departments:
_
RE D Y:
Terrence L. Be nge ra M. sher
Linda G. ME(gru4son
City Manager Assistant City Manager
Accounting Manager
I CONRAD CERTIFIED PUBLIC ACCOUNTANTS
`TAIS-60C L 11 ECJ, L.L.P. 1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92714
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS (714) 474-2020
City Council
City of Diamond Bar
Diamond Bar, California 91765-4177
Dear Members of the Council:
In planning and performing our audit of the financial statements of the City of Diamond
Bar, California for the year ended June 30, 1996, we considered the City's internal control
structure to determine our auditing procedures for the purpose of expressing an opinion
on the financial statements and not to provide assurance on the internal control structure.
However, during our audit, we became aware of a certain matter that is an opportunity for
strengthening the City's internal controls and operating efficiency. The item below does
not represent a reportable condition or material weakness in internal control. We offer the
following recommendation as a suggestion for consideration by the City to further
enhance its internal control structure. Included with the recommendation is the City's
response with regard to corrective action taken as a result of our discussion with
management.
INTERNAL CONTROL RECOMMENDATIONS
(1) Monthly Treasurer's Reports
The City Treasurer submits a monthly report for review by the City Council.
During our review of the Treasurer's report, we noted that the Treasurer does not
sign the report.
Recommendation
We recommend that the City Treasurer sign the Treasurer's report submitted to
City Council each month to indicate that the Treasurer has reviewed the report
prepared by staff and agrees that the report is true and accurate to the best of his
knowledge.
Management's Response Regarding Corrective Action Planned
The Treasurer's report will be revised to include a line for the treasurer's signature
and the report will be signed by the Treasurer each month prior to submission to
City Council.
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
City of Diamond Bar
Page Two
In addition to the above mentioned condition, there were also several findings mentioned
in the previous year for which corrective action has been implemented by the City during
the year under audit:
(1) Safeguardingof Cash Receipts
Cash receipts are received by the City in the Engineering Department and in the
reception area of the Finance Department. The City does not use cash drawers to
safeguard the receipts received. Cash receipts are kept in an unlocked drawer in
the Accounting Manager's office until they are deposited in the bank each day.
Sometimes receipts received in the Engineering Department are not forwarded to
the Finance Department immediately depending on how busy Engineering
personnel are at the time of receipt.
City Comments Regarding Corrective Action Taken
The City has implemented the auditor's recommendation and has installed locked
cash drawers to safeguard cash receipts collected. Receipts are collected daily by
Finance personnel.
(2) Restrictive Endorsement of Checks
When the City receives checks through the mail, they are not restrictively endorsed
immediately. Checks received either in the mail or over the counter should be
immediately restrictively endorsed to prevent potential misappropriation.
City Comments Regarding Corrective Action Taken
Endorsement stamps have been provided to all departments receiving checks and
all checks are immediately restrictively endorsed upon receipt.
(3) Cost of Living Increases
Cost of living increases (COLA) need to be documented in the personnel files of
each employee.
City Comments Regarding Corrective Action Taken
COLA increases are documented in each employee's personnel file by placing a
copy of the salary schedule and reference to the Resolution approved by City
Council.
City of Diamond Bar
Page Three
(4) Maintenance of Personnel Files
During our tests of internal controls, it was noted that the same person that
prepares the payroll also maintains the personnel files. Sound internal control
dictates that personnel and payroll functions should be segregated to prevent and
detect errors and irregularities.
City Comments Regarding Corrective Action Taken
The City Manager's department has assumed the personnel function and an
employee within that department has been designated to perform all personnel
functions.
This report is intended solely for the use of management and the members of the City
Council. We have not reviewed the internal control structure since August 30, 1996, the
date of our Auditors' report. However, this report is a matter of public record and its
distribution is not limited.
�4seu� 4-6 P•
October 30, 1996
CITY OF DIAMOND BAR
Diamond Bar, California
Single Audit Report on
Federal Financial Assistance Programs
Year ended June 30, 1996
CITY OF DIAMOND BAR
Single Audit Report on
Federal Financial Assistance Programs
Year ended June 30, 1996
TABLE OF CONTENTS
Page
Independent Auditors' Report on Schedule of Federal Financial Assistance
Schedule of Federal Financial Assistance 2
Independent Auditors' Report on Internal Control Structure Based on an
Audit of General Purpose Financial Statements Performed in Accordance
with Government Auditing Standards
Independent Auditors' Report on Internal Control Structure Used in
Administering Federal Financial Assistance Programs
Independent Auditors' Report on Compliance Based on an Audit of General
Purpose Financial Statements Performed in Accordance with Government
Auditing Standards
Independent Auditors' Report on Compliance with Specific Requirements 9
Applicable to Major Federal Financial Assistance Programs
Independent Auditors' Report on Compliance with the General Requirements 10
Applicable to Federal Financial Assistance Programs
Findings and Recommendations
11
Status of Prior Year Audit Findings 12
CONRAD CERTIFIED PUBLIC ACCOUNTANTS
RVI I
SSOCIAI ES, L.L.P. MAIN STREET, SUITE C
RVINE, CALIFORNIA 92614
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS (714) 474-2020
Honorable Mayor and City Council
City of Diamond Bar, California
INDEPENDENT AUDITORS' REPORT ON
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
We have audited the general purpose financial statements of the City of Diamond Bar, California,
as of and for the year ended June 30, 1996, and have issued our report thereon dated August 30,
1996. These general purpose financial statements are the responsibility of the management of the
City of Diamond Bar, California. Our responsibility is to express an opinion on these general
purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards,
Government Auditing Standards, issued by the Comptroller General of the United States, and the
provisions of Office of Management and Budget Circular A-128, Audits of State and Local
Governments. Those standards and OMB Circular A-128 require that we plan and perform the
audit to obtain reasonable assurance about whether the general purpose financial statements are free
of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the general purpose financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a
reasonable basis for our opinion.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial
statements of the City of Diamond Bar, California, taken as a whole. The accompanying Schedule
of Federal Financial Assistance is presented for purposes of additional analysis and is not a required
part of the general purpose financial statements. The information in that schedule has been
subjected to the auditing procedures applied in the audit of the general purpose financial statements
and, in our opinion, is fairly presented in all material respects in relation to the general purpose
financial statements taken as a whole.
&4'a i/ASo-et" , Z , Z./o.
August 30, 1996
MEMBERS OF AICPA AND CALIFORNIA SCCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
CITY OF DIAMOND BAR
Schedule of Federal Financial Assistance
Year ended June 30, 1996
Federal Grantor/Program Title
U.S. Department of Housing and
Urban Development:
Passed through County of
Los Angeles, Environmental
Development Department:
Community Development Block
Grant Program - Entitlement
Grant
U.S. Federal Emergency Management
Agency:
Passed through the State of
California:
Disaster Assistance Program
Total Federal Financial
Assistance
* Tested as a major program
Grant
Grant
Accrued
Federal Grant Funds
Funds
Revenue at
CFDA No. I.D. No. Received
Expended
June 30, 1996
14.218 - $246,434
300,395*
53,961
83.516 - 8,469 15,275
$254,903 315,670
See accompanying independent auditors' report.
2
6,806
60.767
SSOCIATES, L.L.P
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS
Honorable Mayor and City Council
City of Diamond Bar, California
CERTIFIED PUBLIC ACCOUNTANTS
1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(714)474-2020
We have audited the general purpose financial statements of the City of Diamond Bar, California,
as of and for the year ended June 30, 1996, and have issued our report thereon dated August 30,
1996.
We conducted our audit in accordance with generally accepted auditing standards, Government
Auditing Standards, issued by the Comptroller General of the United States, and the provisions of
Office of Management and Budget Circular A-128, Audits of State and Local Governments. Those
standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable
assurance about whether the general purpose financial statements are free of material misstatement.
The management of the City of Diamond Bar, California, is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments
by management are required to assess the expected benefits and related costs of internal control
structure policies and procedures. The objectives of an internal control structure are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition, and that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of general purpose
financial statements in accordance with generally accepted accounting principles. Because of
inherent limitations in any internal control structure, errors or irregularities may nevertheless occur
and not be detected. Also, projection of any evaluation of the structure to future periods is subject
to the risk that procedures may become inadequate because of changes in conditions or that the
effectiveness of the design and operation of policies and procedures may deteriorate.
In planning and performing our audit of the general purpose financial statements of the City of
Diamond Bar, California, for the year ended June 30, 1996, we obtained an understanding of the
internal control structure. With respect to the internal control structure, we obtained an
understanding of the design of relevant policies and procedures and whether they have been placed
in operation, and we assessed control risk in order to determine our auditing procedures for the
purpose of expressing our opinion on the general purpose financial statements and not to provide an
opinion on the internal control structure. Accordingly, we do not express such an opinion.
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC: ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
Honorable Mayor and City Council
City of Diamond Bar, California
Page Two
Our consideration of the internal control structure would not necessarily disclose all matters in the
internal control structure that might be material weaknesses under standards established by the
American Institute of Certified Public Accountants. A material weakness is a condition in which
the design or operation of one or more of the internal control structure elements does not reduce to a
relatively low level the risk that errors and irregularities in amounts that would be material in
relation to the general purpose financial statements being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions.
We noted no matters involving the internal control structure and its operation that we consider to be
material weaknesses as defined above.
However, we noted certain matters involving the internal control structure and its operation that we
have reported to the management of the City of Diamond Bar, California, in a separate letter dated
October 30, 1996.
This report is intended for the information of the City Council, management, and the agencies that
provided federal financial assistance to the City. However, this report is a matter of public record
and its distribution is not limited.
August 30, 1996
6104 4( f Aso -e-" " /. -
4
CONRAD AD CERTIFIED PUBLIC ACCOUNTANTS
I
SOC I 11 ES, L.L.P. RVI MAIN STREET, SUITE C
RVINE, CALIFORNIA 92614
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS (714) 474-2020
Honorable Mayor and City Council
City of Diamond Bar, California
We have audited the general purpose financial statements of the City of Diamond Bar, California,
as of and for the year ended June 30, 1996, and have issued our report thereon dated August 30,
1996. We have also audited the City's compliance with requirements applicable to major federal
financial assistance programs and have issued our report thereon dated August 30, 1996.
We conducted our audits in accordance with generally accepted auditing standards;
Government Auditing Standards, issued by the Comptroller General of the United States; and
Office of Management and Budget (OMB) Circular A-128, Audits of State and Local Governments.
Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain
reasonable assurance about whether the general purpose financial statements are free of material
misstatement and about whether the City of Diamond Bar, California, complied with laws and
regulations, noncompliance with which would be material to a major federal financial assistance
program.
In planning and performing our audits for the year ended June 30, 1996, we considered the internal
control structure of the City of Diamond Bar, California, in order to determine our auditing
procedures for the purpose of expressing our opinions on the general purpose financial statements
of the City of Diamond Bar, California, and on the compliance of the City of Diamond Bar,
California, with requirements applicable to major programs and to report on the internal control
structure in accordance with OMB Circular A-128. This report addresses our consideration of
internal control structure policies and procedures relevant to compliance with requirements
applicable to federal financial assistance programs. We have addressed internal control structure
policies and procedures relevant to our audit of the general purpose financial statements in a
separate report dated August 30, 1996.
The management of the City of Diamond Bar, California, is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments
by management are required to assess the expected benefits and related costs of internal control
structure policies and procedures. The objectives of an internal control structure are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition, that transactions are executed ;in accordance with
management's authorization and recorded properly to permit the preparation of general purpose
financial statements in accordance with generally accepted accounting principles, and that federal
financial assistance programs are managed in compliance with applicable laws and regulations.
Because of inherent limitations in any internal control structure, errors, irregularities, or instances of
noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of
the structure to future periods is subject to the risk that procedures may become inadequate because
of changes in conditions or that the effectiveness of the design and operation of policies and
procedures may deteriorate.
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC:: ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
Honorable Mayor and City Council
City of Diamond Bar, California
Page Two
For the purpose of this report, we have classified the significant internal control structure policies
and procedures used in administering federal financial assistance programs in the following
categories:
Accounting. Controls:
• Purchases/Disbursements
• Payroll/Personnel
• Revenues/Receipts
Controls used in administering individual federal financial assistance nroerams
General requirements:
• Political activity
• Davis -Bacon Act
• Civil rights
• Cash management
• Relocation assistance and real property acquisition
• Federal financial reports
• Allowable costs/cost principles
• Drug-free Workplace Act
• Administrative requirements
Specific Requirements:
• Types of services allowed or unallowed
• Eligibility
• Matching, level of effort, or earmarking
• Reporting
• Cost allocation
• Special tests:
- Program income
- RROF and environmental certificates
- Program activities benefiting low and moderate income persons
• Claims for advances and reimbursements
• Monitoring subrecipients
• Amounts claimed or used for matching
For all of the internal control structure categories listed above, we obtained an understanding of the
design of relevant policies and procedures and determined whether they have been placed in
operation, and we assessed control risk.
During the year ended June 30, 1996, the City of Diamond Bar, California, expended 95 percent of
its total federal financial assistance under major federal financial assistance programs.
R
Honorable Mayor and City Council
City of Diamond Bar, California
Page Three
We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness
of the design and operation of internal control structure policies and procedures that we considered
relevant to preventing or detecting material noncompliance with specific requirements, general
requirements, and requirements governing claims for advances and reimbursements and amounts
claimed or used for matching that are applicable to each of the City of Diamond Bar, California's
major federal financial assistance programs, which are identified in the accompanying Schedule of
Federal Financial Assistance. Our procedures were less in scope than would be necessary to render
an opinion on these internal control structure policies and procedures. Accordingly, we do not
express such an opinion.
Our consideration of the internal control structure policies and procedures used in administering
federal financial assistance would not necessarily disclose all matters in the internal control
structure that might constitute material weaknesses under standards established by the American
Institute of Certified Public Accountants. A material weakness is a reportable condition in which
the design or operation of one or more of the internal control structure elements does not reduce to a
relatively low level the risk that noncompliance with laws and regulations that would be material to
a federal financial assistance program may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control structure and its operations that we consider to be material
weaknesses as defined above.
However, we noted certain matters involving the internal control structure and its operation that we
have reported to the management of the City of Diamond Bar, California, in a separate letter dated
October 30, 1996.
This report is intended for the information of the City Council, management and agencies that
provided federal financial assistance to the City. However, this report is a matter of public record,
and its distribution is not limited.
August 30, 1996
&7'Yt 4,1 l 4sS oeva.&, L , L.. 00 -
7
�LAL!SSOCI 1TES, L.L.P.
A PARTNERSHIP INCLUDING PROFE551CNAL CORPORATIONS
Honorable Mayor and City Council
City of Diamond Bar, California
CERTIFIED PUBLIC ACCOUNTANTS
1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(714) 474-2020
We have audited the general purpose financial statements of the City of Diamond Bar, California,
as of and for the year ended June 30, 1996, and have issued our report thereon dated August 30,
1996.
We conducted our audit in accordance with generally accepted auditing standards, Government
Auditing Standards, issued by the Comptroller General of the United States and the provisions of
Office of Management and Budget Circular A-128, Audits of State and Local Governments. Those
standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable
assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to the City of Diamond Bar,
California, is the responsibility of the City's management. As part of obtaining reasonable
assurance about whether the general purpose financial statements are free of material misstatement,
we performed tests of the City's compliance with certain provisions of laws, regulations, contracts,
and grants. However, the objective of our audit of the general purpose financial statements was not
to provide an opinion on overall compliance with such provisions. Accordingly, we do not express
such an opinion.
The results of our tests disclosed no instances of noncompliance that are required to be reported
under Government Auditing Standards.
This report is intended for the information of the City Council, management and the agencies that
provided federal financial assistance to the City. However, this report is a matter of public record
and its distribution is not limited.
(,p tvtSo�ra
August 30, 1996
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
CONI \L D CERTIFIED PUBLIC ACCOUNTANTS
IRVI
SSOC iL 11 LD, L.L.P. 1RVI MAIN STREET, SUITE C
NE, CALIFORNIA 92614
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS 714) 474-2020
Honorable Mayor and City Council
City of Diamond Bar, California
We have audited the general purpose financial statements of the City of Diamond Bar, California,
as of and for the year ended June 30, 1996, and have issued our report thereon dated August 30,
1996.
We have also audited compliance by the City of Diamond Bar, California, with the requirements
governing types of services allowed or unallowed; eligibility; matching, level of effort, or
earmarking; reporting; cost allocation; special requirements -program income, RROF and
environmental certification, program activities benefiting low and moderate income persons; claims
for advances and reimbursements; monitoring subrecipients and amounts claimed or used for
matching that are applicable to each of its major federal financial assistance programs, which are
identified in the accompanying Schedule of Federal Financial Assistance, for the year ended June
30, 1996. The management of the City of Diamond Bar, California, is responsible for the City's
compliance with those requirements. Our responsibility is to express an opinion on compliance
with those requirements based on our audit.
We conducted our audit of compliance with those requirements in accordance with generally
accepted auditing standards; Governmental Auditing Standards, issued by the Comptroller General
of the United States; and Office of Management and Budget Circular A-128, Audits of State and
Local Governments. Those standards and OMB Circular A-128 require that we plan and perform
the audit to obtain reasonable assurance about whether material noncompliance with the
requirements referred to above occurred. An audit includes examining, on a test basis, evidence
about the City's compliance with those requirements. We believe that our audit provides a
reasonable basis for our opinion.
The results of our audit procedures did not disclose any immaterial instances of noncompliance
with the requirements referred to above.
In our opinion, the City of Diamond Bar, California, complied, in all material respects, with the
requirements governing types of services allowed or unallowed; eligibility; matching, level of
effort, or earmarking; reporting; cost allocation; special requirements -program income, RROF and
environmental certification, program activities benefiting low and moderate income persons; claims
for advances and reimbursements; monitoring subrecipients and amounts claimed or used for
matching that are applicable to each of its major federal financial assistance programs for the year
ended June 30, 1996.
This report is intended for the information of the City Council, management and the agencies that
provided federal financial assistance to the City. However, this report is a matter of public record
and its distribution is not limited.
1~A,/ � /�ss",e*&a , c . c.. r°.
August 30, 1996
9
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
�i
SSOCIATES, L.L.P
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS
Honorable Mayor and City Council
City of Diamond Bar, California
CERTIFIED PUBLIC ACCOUNTANTS
1100 MAIN STREE I, SUI It t_
IRVINE, CALIFORNIA 92614
(714) 474-2020
We have audited the general purpose financial statements of the City of Diamond Bar, California,
as of and for the year ended June 30, 1996, and have issued our report thereon dated August 30,
1996.
We have applied procedures to test whether the City of Diamond Bar, California, has complied with
the following requirements applicable to its federal financial assistance programs, which are
identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1996:
political activity, Davis -Bacon Act, civil rights, cash management, relocation assistance and real
property acquisition, federal financial reports, allowable costs/cost principles, Drug -Free Workplace
Act and administrative requirements.
Our procedures were limited to the applicable procedures described in the Office of Management
and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our
procedures were substantially less in scope than an audit, the objective of which is the expression of
an opinion on the City's compliance with the requirements listed in the preceding paragraph.
Accordingly, we do not express such an opinion.
With respect to the items tested, the results of those procedures disclosed no material instances of
noncompliance with the requirements listed in the second paragraph of this report. With respect to
items not tested, nothing came to our attention that caused us to believe that the City of Diamond
Bar, California, had not complied, in all material respects, with those requirements. Also, the
results of our procedures did not disclose any immaterial instances of noncompliance with those
requirements.
This report is intended for the information of the City Council, management and the agencies that
provided federal financial assistance to the City. However, this report is a matter of public record
and its distribution is not limited.
C9s+is�c f As"_46 I' , L .L .4
August 30, 1996
10
MEMBERS OF AICPA AND CALIFORNIA SOCIE-Y OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
CITY OF DIAMOND BAR
Findings and Recommendations
Year ended June 30, 1996
There were no findings and recommendations in the single audit report for the year ended June 30,
1996.
11
CITY OF DIAMOND BAR
Status of Prior Year Audit Findings
Year ended June 30, 1996
The prior year audit findings have been adequately resolved.
12
CITY OF DIAMOND BAR
Diamond Bar, California
Comprehensive Annual Financial Report
Year ended June 30, 1996
Prepared by
FINANCE DEPARTMENT
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
Year ended June 30, 1996
TABLE OF CONTENTS
Exhibit Page
INTRODUCTORY SECTION:
Letter of Transmittal i
Officials of the City of Diamond Bar xi
Organization Chart xii
Certificate of Award for Outstanding Financial Reporting (CSMFO) xiii
Certificate of Achievement for Excellence in Financial Reporting (GFOA) xiv
FINANCIAL SECTION:
Independent Auditors' Report
I
General Purpose Financial Statements:
• Combined Balance Sheet - All Fund Types and Account Groups
AA 2
• Combined Statement of Revenues, Expenditures and Changes
in Fund Balances - All Governmental Fund Types
BB 5
• Combined Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual - All Governmental
Fund Types
CC 6
• Combined Statement of Revenues, Expenses and Changes
in Retained Earnings - Proprietary Fund Type
DD 8
• Combined Statement of Cash Flows - Proprietary Fund Type
EE 9
• Notes to the Financial Statements
11
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS, (CONTINUED)
Special Revenue Funds:
• Combining Balance Sheet
Exhibit
Page
Supplemental Data:
General Fund:
B-2
40
• Comparative Balance Sheets
A-1
32
• Comparative Statement of Revenues, Expenditures and
Changes in Fund Balances
A-2
33
• Revenue Detail - Budget and Actual
A-3
34
• Expenditure Detail - Budget and Actual
A-4
35
Special Revenue Funds:
• Combining Balance Sheet
B-1
38
• Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
B-2
40
• State Gas Tax Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-3
42
• Proposition A Transit Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B4
43
• Proposition C Transit Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-5
44
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS, (CONTINUED)
Exhibit Page
• Integrated Waste Management Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-6 45
• Air Quality Improvement Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-7 46
• Park Fees Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-8 47
• Proposition A Safe Parks Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-9 48
• Community Development Block Grant Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-10 49
• Landscape Maintenance Districts Funds:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-11 50
• Bicycle and Pedestrian Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-12 51
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS, (CONTINUED)
Agency Fund:
• Statement of Changes in Assets and Liabilities D-1 60
General Fixed Assets Account Group:
• Comparative Schedule of General Fixed Assets - by Source E-1 62
• Schedule of General Fixed Assets - by Function and Activity E-2 63
• Schedule of Changes in General Fixed Assets -
by Function and Activity E-3 64
Exhibit
Page
Capital Projects Funds:
• Combining Balance Sheet
C-1
54
• Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
C-2
55
• Grand Avenue Construction Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C-3
56
• Capital Improvement Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C-4
57
• Redevelopment Agency Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C-5
58
Agency Fund:
• Statement of Changes in Assets and Liabilities D-1 60
General Fixed Assets Account Group:
• Comparative Schedule of General Fixed Assets - by Source E-1 62
• Schedule of General Fixed Assets - by Function and Activity E-2 63
• Schedule of Changes in General Fixed Assets -
by Function and Activity E-3 64
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS. (CONTINUED
Table No.
Page
STATISTICAL SECTION:
General Governmental Expenditures by Function
1
65
General Governmental Revenues by Source
2
66
Secured Property Tax Levies and Collections
3
67
Assessed Value of Secured and Unsecured Property
4
68
Property Tax Rates - All Direct and Overlapping Governments
5
69
Principal Taxpayers
6
70
Computation of Legal Debt Margin
7
71
Computation of Direct and Overlapping Debt
8
72
Schedule of Insurance in Force
9
73
Demographic and Miscellaneous Statistical Information
10
74
Residential and Commercial Construction
11
75
Ratio - Unreserved General Fund Balance to Annual General
Fund Expenditures
12
76
Schedule of Credits
13
77
Eileen R. Ansari
Mayor
Robert S. Huff
Mayor Pro Tem
Clair W. Harmony
Council Member
Carol Herrera
Council Member
Gary H. Werner
Council Member
Recyded paper
City of Diamond Bar
21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
December 2, 1996
(909) 860-2489 • Fax (909) 861-3117
Internet: http://www.ci.diamond-bar.ca.us
Honorable Mayor and Members of the City Council
City of Diamond Bar
Diamond Bar, California
It is a pleasure to submit the Comprehensive Annual Financial Report of the City
of Diamond Bar for the Fiscal Year ended June 30, 1996. Responsibility for both
the accuracy of the presented data and the completeness and fairness of the
presentation, including all disclosures, rests with the City. We believe the data
presented is accurate in all material respects; that it is presented in a manner
designed to fairly set forth the financial position and results of operations of the
City as measured by the financial activity of its various funds and account groups;
and that all disclosures necessary to enable the reader to gain a full understanding
of the City's financial affairs have been included.
The Comprehensive Annual Financial Report (CAFR) is presented in three
sections; introductory, financial and statistical. The introductory section includes
this transmittal letter, the City's organizational chart and a list of principal officials.
The financial section includes general purpose financial statements and schedules,
the independent auditor's report, and the notes to the financial statements. The
statistical section includes selected financial and demographic information on a
multi-year basis.
In addition to the financial audit, the City is legally required to also conduct an
annual single audit in conformity with the provisions of the Single Audit Act of
1984 and the US Office of Management and Budget Circular A-128, Audits of
State and Local Governments. Information related to this single audit, including
the schedule of federal financial assistance, findings and recommendations, and
auditor's reports on the internal control structure and compliance with applicable
laws and regulations, are not included with this report and are issued as a separate
document.
AWARDS
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City
of Diamond Bar for its comprehensive annual financial report for the fiscal year ended
June 30, 1995. The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for preparation of state and local
financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an
easily readable and efficiently organized comprehensive annual financial report, whose
contents conform to program standards. Such CAFR must satisfy both generally
accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of
Diamond Bar received the Certificate of Achievement for the first time for the report
issued for the fiscal year ended June 30, 1995. We believe our current report continues
to conform to the Certificate of Achievement program requirements, and we are
submitting it to GFOA.
The City of Diamond Bar was also awarded the Certificate of Award for Outstanding
Financial Reporting by the California Society of Municipal Finance Officers for its
comprehensive annual financial report for the fiscal year ended June 30, 1995.
REPORTING ENTITY AND ITS SERVICES
This Comprehensive Annual Financial Report includes all funds and account groups of
the City. The City directly provides a limited range of services and contracts for several
other services. The City's significant reliance on contracted services has the benefit of
reducing expenses to the citizens of the City of Diamond Bar while simultaneously
providing the City with a high degree of flexibility in responding to changing economic
conditions. Contracted services include police protection, building and safety, street
maintenance, recreation services, park maintenance, capital improvement projects,
animal control, attorney services and engineering. Staff provided services include
customer service, community development (which includes planning, building and safety
management, and code enforcement), public works (which includes engineering, capital
projects administration, street maintenance contract management, traffic and
transportation matters, engineering contract management, and subsidized transit ticket
sales), community services (which includes senior services, park maintenance, recreation
contract management and landscape maintenance), economic development, community
relations, grant administration, financial management and administrative management.
All of these activities are included in this report.
Fire protection is provided by the Los Angeles County Fire District which is independent
of the City. Funds are collected through property tax bills and are disbursed directly to
ii
the Los Angeles County Fire District by the Los Angeles County Tax Collector's Office.
Water services for the City are provided by the Walnut Valley Water District. Refuse
collection is provided by private waste collection companies. Additionally, schools are
provided by both the Walnut Valley Unified School District and the Pomona Unified
School District. Accordingly, none of these activities are included in this report.
ECONOMIC CONDITION AND OUTLOOK
Located at the junction of the 57 and 60 freeways, the City of Diamond Bar is at the hub
of the Los Angeles basin transportation network. A twenty-five mile radius
encompasses Pasadena, downtown Los Angeles, Long Beach, Irvine and Riverside.
Diamond Bar is a relatively young residential community of about 56,000, situated
among the meandering hills and valleys of Brea Canyon. Many desired services can be
found in Diamond Bar's shopping and business centers. Recreational opportunities
within the City include more than 80 acres of park facilities and an 18 hole public golf
course.
During the past few years, the City of Diamond Bar has been affected, as have many
other areas of Southern Californi,a by a general down turn in the economy. During
fisacal year (FY) 94-95, the City's economy saw a slight rebound. The City's economy
has continued to improve. This year the City approved the building of additional
housing tracts which consists of over one hundred and twenty five exclusive and up -scale
single family homes. This, in addition to several new business commitments, is a signal
that the economy in Diamond Bar is improving and will continue to grow.
As the economy continues to improve, it is anticipated that vacancies which exist in
commercial areas should be significantly reduced through continued business retention
and attraction activities.
To help the City capitalize on the rebounding economy, the City's newly adopted General
Plan requires the creation of an Economic Development Strategic Plan. Implementation
of this plan will concentrate on a variety of methods to enhance the City's revenue base.
MAJOR INITIATIVES
For the Year. In the FY95-96 budget, the City of Diamond Bar identified several major
programs and projects necessary to meet increased service levels and to prepare the City
for the future requirements of its residents. The following is a list of the significant
activities which were accomplished this fiscal year.
The two largest projects completed this year were improvements made to one of the
City's major thoroughfares, Grand Avenue. The projects were planned and implemented
together to save funds and to lessen the impact on traffic circulation. The first project
iii
was the resurfacing of the road from the easterly city limits to the westerly city limits of
Diamond Bar. The second project synchronized traffic signals along Grand Avenue.
Grand Avenue spans several cities and part of the unincorporated area of the County.
This synchronization project was done in a coordinated effort throughout the County to
help to increase traffic flow.
This fiscal year Southern California Edison, in partnership with the City, started a utilities
under -grounding project. This project will improve aesthetics within the City by under -
grounding the remaining above ground utility lines. Another important element of this
project is the addition of one hundred eighteen new street lights on Diamond Bar
Boulevard. This will also have the added benefit of increasing safety within the City.
Transportation and traffic continue to be major sources of concern for the City. The
City has continued its popular transit subsidy and Dial -a -Cab programs. The transit
subsidy program offers a 20% to 501/o discount to citizens on transit passes for Foothill
Transit, Metrolink, and the MTA. With each passing month, more and more citizens are
taking advantage of this benefit. The other extremely popular program implemented by
the City is the Dial -a -Cab program which offers senior and handicapped citizens taxicab
transportation at a nominal rate. The success of this program is measured in its 1000%
ridership growth within the last year. Both of these programs have been funded by
Proposition A Transit Funds.
The City has implemented an ongoing traffic signal program, which is designed to place
signals at several warranted locations throughout the community. Traffic signals
designed this year for installation next year include Golden Springs Boulevard at the
intersections of Calboume, Goldrush and Palomino. Left turn signals were installed at
Brea Canyon Road at Golden Springs and Diamond Bar Boulevard at Mountain Laurel.
This fiscal year, the City implemented an aggressive economic development program.
The mainstay of this program has been the marketing of Diamond Bar. The City has and
will continue to participate in trade shows in an effort to draw attention to the
opportunities which abound. In addition, another marketing tool being used is the City's
Internet World Wide Web site. The web site has a vast amount of useful information
about the City, ranging from a community calendar to a site selection area, which has
pictures, maps and availability of commercial sites within the City. The City has started
to see some results from these endeavors, including the increase in restaurants and the
approval of a new hotel.
In it's continued support of the Diamond Bar branch of the Los Angeles County Public
Library, the City created a library computer project. The City has provided for public
use, a computer network which consists of four state of the art personal computers and
network server. In addition, the City has provided ongoing technical assistance, various
computer programs, and internet access. This program has provided a wonderful
resource to the community which can be used by all, whether it is a student working on a
research paper or someone wanting to look at the City's web page on the internet.
ry
For the Future - The accompanying financial statements reflect an excellent financial
condition. This has been accomplished through a combination of sound leadership and
management; and a conservative financial approach.
Reserves have been built in anticipation of a funding loss which is anticipated to occur in
FY97-98. The City has received State subventions based upon an incorporation
population of 74,115. By law, starting in FY97-98, these subventions will be based on
the actual population which is estimated to be 56,000. The estimated loss in the General
Fund revenue could be as much as $800,000 and the loss in Gas Tax revenue could be as
much as $300,000. While programs to retain, attract and assist businesses in existing
commercial areas are beneficial, full occupancy in those commercial areas are not going
to significantly expand revenue as compared to the projected revenue shortfall.
Comparative revenue expansion, in the form of new retail commercial development is
being seriously considered. It is anticipated that the revenue shortfall will be primarily
closed through revenue expansion policies and not solely through service reduction
policies.
To further increase economic growth opportunities within the City, the City formed a
Community Redevelopment Agency in April, 1996. The first priority of the Agency was
to evaluate the feasibility of a project area. Studies have been completed, and the
Agency continues it progress toward creating the project area.
FINANCIAL INFORMATION
Internal Control Structures
Management of the City is responsible for establishing and maintaining an internal
control structure designed to ensure that the assets of the City are protected from loss,
theft, or misuse and to ensure that adequate accounting data is compiled to allow for the
preparation of financial statements in conformity with generally accepted accounting
principles. The internal control structure is designed to provide reasonable, but not
absolute, assurance that these objectives are met. The concept of reasonable assurance
recognizes that (1) the cost of a control should not exceed the benefits likely to be
derived; (2) the valuation of costs and benefits requires estimates and judgements by
management.
Budgetary Controls
The City adopts an annual budget prepared on the modified accrual basis for all its
governmental funds. The City Manager or his designee is authorized to transfer
budgeted amounts between the accounts of any department without City Council
approval. Revisions that alter the total appropriations of any department or fund and
adjustments greater than $10,000 are approved by the City Council. Prior year
appropriations lapse unless they are reappropriated through the formal budget process.
v
Expenditures may not legally exceed appropriations at the fund level.
As demonstrated by the statements and schedules included in the Financial section of this
Report, the City meets its responsibility for sound financial management.
Accounting System
The City's accounting records for general government operations and agency funds are
maintained on a modified accrual basis. Accordingly, revenues are recognized when
measurable and available, and expenditures are recognized when goods and services are
received. Accounting for the City's internal service operations are maintained on the
accrual basis. In addition, the City maintains a General Fixed Assets Account Group to
account for fixed assets acquired by the City which are not a part of the internal service
funds. The City also maintains a General Long Term Debt Account Group to record the
City's long term debt obligations including accumulated employee vacation and sick time.
General Government Functions
The following schedule presents a summary of general fund, special revenue funds, and
capital projects funds, fund revenues for the fiscal year ended June 30, 1996 and the
amount and percentage of increases or decreases in relation to prior year revenues.
INCREASE PERCENT
PERCENT (DECREASE) INCREASE
REVENUES
AMOUNT
OF TOTAL
FROM 1995-96 (DECREASE)
Taxes
$5,236,509
37.26%
$272,302
5.20%
Special Assessments
538,896
3.83%
62,748
11.64%
Licenses, Permits and Fees
1,066,475
7.59%
184,887
17.34%
Intergovernmental
5,735,096
40.81%
94,696
1.65%
Fines and Forfeitures
261,138
1.86%
7,314
2.80%
Charges for Services
301,897
2.15%
91,761
30.39%
Interest
863,855
6.15%
131,162
15.18%
Other Revenue
50,787
0.36%
(5,612)
-11.05%
TOTAL
$14.054,653
100.00%
$839,258
There were increases in several of the tax categories. The major increase occurred in the
collection of Transient Occupancy Tax (TOT). During FY94-95, one of the City's two
hotels defaulted on their TOT. There has been a repayment agreement reached and the
hotel has been faithfully paying the arrearage. The other significant increase was in the
City's sales tax revenues. This increase was due partially to the City's implementation of
-vi-
a sales tax audit program. This program reviews State Board of Equalization records
for misallocations and errors, then initiates changes in the allocation of sales tax which is
due to the City.
Licenses, Permits, and Fees increased as a result of increased activity in the Building and
Safety, Planning and Engineering areas. A one hundred twenty five unit upscale single
family housing tract was approved and as a result building related fees have increased.
In addition, there has been a general improvement in the economy as demonstrated by an
increase in other smaller building projects. Recreation program fee revenues have
increased by $51,645. This is due to the program expansion and popularity.
Interest revenues rose due to the general increase in the City's cash balances. At the end
of FY94-95, the City's investable cash balances were $14,960,154 by the end of FY95-
96, the balance had increased to $17,551,600. This is an increase of $2,591,446. This,
in addition to slightly higher investment yields, contributed to this substantial increase in
interest revenue.
Fines and Forfeiture Revenue increased slightly due to continued efforts in the collection
of false alarm fees. Additionally, an increased enforcement of parking regulations and
parking fine collection resulted in an increase in parking fine revenue of $39,647 or
82%.
The increase in the Charges for Services Category is primarily due to the collection of
Quimby fees which were collected for new developments. In addition, as previously
stated, the transit pass sales revenues continue to increase as a result of increased usage
of mass transit by the citizens of Diamond Bar.
The following schedule presents a summary of general funds, special revenue funds, and
capital projects funds expenditures for the fiscal year ended June 30, 1996 and the
amount and percentage of increases and decreases in relation to prior years expenditures.
INCREASE PERCENT
PERCENT (DECREASE) INCREASE
EXPENDITURES
AMOUNT
OF TOTAL
FROM 1994-95 (DECREASE)
General Government
$2,007,753
17.29%
$85,301
4.25%
Public Safety
4,110,104
35.39%
10,589
0.26%
Highways and Streets
1,048,054
9.02%
(560,122)
-53.44%
Public Works
2,371,212
20.42%
(307,050)
-12.95%
Community Development
312,048
2.69%
(35,662)
-11.43%
Parks, Recreation, & Culture
1,127,136
9.71%
54,848
4.87%
Capital Outlay
532,559
4.59%
414,669
77.86%
Debt Service
104,930
0.900/0
(3,850)
-3.67%
TOTAL
$11,613,796
100.000/0
$(341,277)
vii
Expenditures for the 1994-95 fiscal year were $11,955,073 as compared with
$11,613,796 for the 1995-96 fiscal year, a decrease of $341,277, or 2.8 percent.
There were both increases and decreases within the various divisions of the General
Government category. This fiscal year the City conducted two municipal elections at a
cost of $83,418. The first election was to elect City Council members. The second was
a special election to ratify the City's General Plan. The implementation of economic
development activities this fiscal year also caused an increase in this category.
During FY94-95, the City rehabilitated Diamond Bar Boulevard at a cost of $1,237,293.
This fiscal year the City's road improvement projects were of a lesser magnitude. The
major improvement which was made was the resurfacing and synchronization of Grand
Avenue.
Fund Balances
The General Fund ended the 1995-96 fiscal year with a fund balance of $9,907,004.
This an increase of $1,531,532 or approximately an 18.3% increase from the balance at
June 30, 1995. Of this, $306,355 is reserved for encumbrances, debt service and special
programs. In addition, there is $181,825 designated for specific projects and programs,
including $106,904 for library service enhancement. This leaves an undesignated fund
balance of $9,418,824.
Agency Fund
The agency fund accounts for assets held by the City as trustee or agent. The City
presently has a deferred compensation fund which is set up to account for contributions
for employee participation in an income deferral program.
Cash Management
The City invests temporarily idle funds in accordance with the Government Code and the
investment policy approved by the City Council. During FY95-96, funds were invested
in the Local Agency Investment Fund, which is administered by the State Treasurer's
Office. The City manages all of its cash and investments on a pooled basis with the
exception of the Deferred Compensation Funds which are managed by the appointed
fiscal agents. Interest earnings are allocated to the various funds based on their share of
cash and investment balances. The average yield on investments managed by the City
was 5.71%.
viii
Defined Benefit Pension Plan
The City has contracted with the California Public Employees Retirement System
(PERS) to provide retirement, disability, death and survivor benefits for all eligible full
and part-time City employees. The pension benefit obligation was computed as part of
an actuarial valuation performed as of June 30, 1995. Neither an actuarial nor an annual
update as of June 30, 1996 is available at this time. The total over -funded pension
obligation applicable to the City employees was $212,408. The City's contribution to the
system based on actuarially determined requirements was $169,458 for FY95-96.
For the three years ended June 30, 1994, 1995 and 1996, the total contribution to PERS
was 13.34%, 13.31%, and 13.31%, respectively, of the annual covered payroll. The
total contribution paid by the City included employer contributions as well as member
contribution for which the City is contractually obligated to pay on behalf of its
employees.
Debt Administration
As of June 30, 1996, the City of Diamond Bar had no outstanding general obligation
bonds. In July 1992, the City entered into a land lease purchase agreement with the
Walnut Valley Water District. The term of the lease is four annual payments of
$100,000 plus interest with the option to buy at the end of the lease for $1. During
FY95-96, the fourth and final payment was made. In addition, the land was purchased
for $1. The total paid was $104,930 plus the $1, from General Fund Reserves.
In fiscal year 1994-95, the City entered into a lease agreement for financing the
acquisition of a telephone system in the amount of $22,356 to be paid in sixty monthly
installments ending in March 2000.
Risk Management
The City of Diamond Bar is a member of the Southern California Joint Powers Insurance
Authority (SCJPIA) for the purpose of pooling its general liability losses and claims with
the approximately 78 other member cities. Each member city retains the first $20,000 of
each claim. Claims above $20,000 are shared by all the member cities up to a maximum
of $10,000,000 per occurrence.
The City has also established a self insurance internal service fund to cover the City's
share of any potential losses not covered by the SCJPIA. The City Council established a
policy of annually transferring $100,000 to the fund to create a self-insurance reserve.
When the reserve reaches $1,000,000, the reserves will be deemed to be sufficient. The
self insurance reserve at June 30, 1996 was $749,610.
ix
Acknowledgements
The preparation of this Comprehensive Annual Financial Report on a timely basis was
made possible by the dedicated service of the City's Finance Department staff, and
through the cooperation of the entire City staff. Each staff member has my sincere
appreciation for the contributions made in the preparation of this Report.
I would also like to thank our independent auditor, Conrad & Associates, for its
expertise and advice in the preparation of the City's Comprehensive Annual Financial
Report.
In closing, without the leadership and support of the City Council of the City of
Diamond Bar, the preparation of this Report would not have been possible.
Sincerely,
rz � �/.
Terrence L. Belanger
City Manager
x
OFFICIALS OF THE CITY OF DIAMOND BAR
June 30, 1996
CITY COUNCIL
Eileen R. Ansari, Mayor
Robert S. Huff, Mayor Pro Tem
Clair W. Harmony, Councilmember
Carol Herrera, Councilmember
Gary H. Werner, Council Member
CITY OFFICIALS
Terrence L. Belanger, City Manager
Frank M. Usher, Assistant City Manager
Michael Jenkins, City Attorney
Lynda Burgess, City Clerk
James DeStefano, Community Development Director
Bob Rose, Community Services Director
George A. Wentz, PublicWorks Director/City Engineer
David G. Liu, Deputy Director of Public Works
Linda G. Magnuson, Accounting Manager
xi
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MR
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Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Diamond Bar,
California
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1995
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
A, srA ' 1
6 � Presiclei--Ipt
EAL
tea• ' 4R
Executive Director
civ
I CON R[ D CERTIFIED PUBLIC ACCOUNTANTS
SOC i /�TE 11 MAIN STREET, SUITE C
5'INS-3LL 1l �J, L.L.P. IRVINE, CALIFORNIA 92614
A PARTNERSHIP iNCLUOING PROFESSIONAL CORPORATIONS (/ 14) 474-2020
Honorable Mayor and City Council
City of Diamond Bar
Diamond Bar, California
Independent Auditors' Report
We have audited the accompanying general purpose financial statements of the City of Diamond
Bar, California as of and for the year ended June 30, 1996, as listed in the table of contents.
These general purpose financial statements are the responsibility of the management of the City
of Diamond Bar, California. Our responsibility is to express an opinion on these general purpose
financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards;
Government Auditing Standards, issued by the Comptroller General of the United States; and the
provisions of Office of Management and Budget Circular A-128, "Audits of State and Local
Governments." Those standards and OMB Circular A-128 require that we plan and perform the
audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall
financial statement presentation. We believe that our audit provides a reasonable basis for our
opinion.
In our opinion, the aforementioned general purpose financial statements referred to above present
fairly, in all material respects, the financial position of the City of Diamond Bar, California as of
June 30, 1996, and the results of its operations for the year then ended in conformity with
generally accepted accounting principles.
As discussed in note 2 of the notes to the financial statements, the City has changed its method of
accounting for taxpayer -assessed tax revenues in Governmental Funds to comply with
Governmental Accounting Standards Board Statement No. 22.
Our audit was made for the purpose of forming an opinion on the general purpose financial
statements taken as a whole. The combining and individual fund financial statements listed in
the table of contents are presented for purposes of additional analysis and are not a required part
of the general purpose financial statements of the City of Diamond Bar, California. Such
information has been subjected to the auditing procedures applied in the audit of the general
purpose financial statements, and in our opinion, is fairly stated in all material respects in relation
to the general purpose financial statements taken as a whole. The scope of our audit did not
include the supplemental statistical schedules listed in the table of contents and we do not
express an opinion on them.
In accordance with Government Auditing Standards issued by the Comptroller General of the
United States, we have also issued a report dated August 30, 1996 on our consideration of the
City's internal control structure and a report dated August 30, 1996 on its compliance with laws
and regulations.
August 30, 1996
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
CITY OF DIAMOND BAR
Combined Balance Sheet - All Fund Types and Account Groups
June 30, 1996
Liabilities, equity and other credits
Liabilities:
Accounts payable
$ 1,055,367
118,212
98,422
Proprietary
Accrued expenses
Governmental Fund Types
3,037
Fund Type
-
Retentions payable
Special
Capital
Internal
-
General
Revenue
Projects
Service
Assets and other debits
Due to other funds (note 12)
28,719
97,447
-
Assets:
Deposits
304,728
-
-
Cash and investments (note 3)
$10,256,977
6,323,071
392,010
579,717
Accounts receivable
66,536
18,154
-
_
Interest receivable
232,688
-
-
Due from other funds (note 12)
102,055
-
24,111
-
Due from other governments
677,620
410,628
-
_
Prepaid expenses
-
-
-
169,893
Advances to other funds (note 7)
48,027
-
-
_
Fixed assets (note 4)
-
Other debits:
-
-
-
-
Amount to be provided for
retirement of general long-term
-
-
-
169,893
debt
_
-
-
579,717
Total assets
$11,383,903
6.751.853
416.121
749,610
Liabilities, equity and other credits
Liabilities:
Accounts payable
$ 1,055,367
118,212
98,422
-
Accrued expenses
72,832
3,037
227
-
Retentions payable
-
-
18,318
-
Deferred revenue
15,253
-
-
-
Due to other funds (note 12)
28,719
97,447
-
-
Deposits
304,728
-
-
-
Due to other governments
-
16,308
-
-
Compensated absences payable (note 5) -
-
Lease payable (notes 5 and 6)
-
Advances from other funds (note 7)
-
Deferred compensation payable
(note 10)
_
_
_
Total liabilities
1.476,899
235,004
116,967
-
Equity and other credits:
Investment in general fixed assets
-
-
-
-
Retained earnings (note 9):
Reserved
-
-
-
169,893
Unreserved
-
-
-
579,717
Fund balances (note 8):
Reserved
306,355
78,554
94,999
-
Unreserved - designated
181,825
6,445,179
204,155
-
Unreserved - undesignated
9,418,824
(6.884)
-
-
Total equity and other credits
9,907,004
6.516,849
299.154
749.610
Total liabilities, equity
and other credits $11,383,903
6,751,853
416,121
749,610
See accompanying none -M the financi�ements.
2
EXHIBIT AA
Fiduciary Fund Type
Account Groups
66,530
Totals
18,318
General
General
_(Memorandum Only)
Agency
Fixed Assets
Long -Term Debt
1996
1995
304,728
381,518
-
-
17,933,293
15,285,285
-
-
-
84,690
185,129
-
-
-
232,688
217,738
-
-
-
126,166
741,910
-
-
-
1,088,248
1,600,611
-
-
-
169,893
169,849
-
-
-
48,027
-
-
4,160,497
-
4,160,497
4,084,540
-
-
165,519
165,519
225,687
381,518
4,160,497
165,519
24,009,021
22,510,749
1,272,001 1,658,658
- - -
76,096
66,530
- - -
18,318
169,788
- - -
15,253
112,723
- - -
126,166
741,910
- - -
304,728
251,493
- - -
16,308
-
- - 99,469
99,469
103,922
- - 18,023
18,023
121,765
- - 48,027
48,027
-
381,518 -
381,518
325,131
381,518 165,519
2,375,907
3,551,920
- 4,160,497 -
4,160,497
4,084,540
- - -
169,893
169,849
- - -
579,717
479,465
- - -
479,908
1,140,011
- - -
6,831,159
5,373,510
9,411,940
7,711,454
- 4,160,497 -
21,633,114
18,958,829
381,518 4,160,497 165,519 24,009,021 22,510,749
3
CITY OF DIAMOND BAR
EXHIBIT BB
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -
All Governmental Fund Types
Revenues:
Taxes
Special Assessments
Licenses, permits and fees
Intergovernmental
Fines and forfeits
Charges for services
Interest
Other revenues
Total revenues
Expenditures:
Current:
General government
Public safety
Highway and streets
Public works
Community development
Parks, recreation and
culture
Capital outlay
Debt service:
Principal
Interest
Total expenditures
Excess (deficiency) of
revenues over (under)
expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Proceeds of advances
Proceeds of capital lease
Total other financing
sources (uses)
Year ended June 30, 1996
-
-
2,007,753
1,922,452
Totals
-
-
Special Capital
(Memorandum Only)
General
Revenue Projects
1996
1995
$5,236,509
- -
5,236,509
4,964,207
2,371,212
538,896 -
538,896
476,148
919,942
64,475 82,058
1,066,475
881,588
2,759,635
2,975,461 -
5,735,096
5,640,400
261,138
- -
261,138
253,824
117,889
301,897 -
301,897
210,136
507,613
348,587 7,655
863,855
732,693
46,556
4,231
50.787
56.399
9,731,393 4,233,547 89.713 14,054,653 13,215,395
2,007,753
-
-
2,007,753
1,922,452
4,110,104
-
-
4,110,104
4,099,515
Fund balances at beginning of
33,855
1,014,199
1,048,054
1,608,178
1,136,885
896,255
338,072
2,371,212
2,678,261
-
153,488
158,560
312,048
347,710
1,102,053
25,083
-
1,127,136
1,072,288
89,637
2,058
440,864
532,559
117,889
-
-
100,000
100,000
100,000
-
4,930
4,930
8.780
8,446.432 1,110,739 2,056,625 11,613,796 11,955,073
1,284,961 3,122,808 (196• 6.9121 2,440,857 1,260,322
633,450 -
(386,879) (2,203,946)
1,687,526 2,320,976 3,093,666
(2,590,825) (3,353,136)
48,027 48,027 -
22,356
246.571 (2292,946 1,735,553 (221,822) (237,114)
Excess (deficiency) of
revenues and other
financing sources over
(under) expenditures
and other financing uses 1,531,532
918,862 (231,359) 2,219,035
Fund balances at beginning of
year, as restated 8,375,472
5,597.987 530,513 14,503,972
Fund balances at end of year 9 07 004516
849 299,154 16,723.007
See accompanying notes to the financial statements.
5
1,023,208
13,201,767
14.224,975
CITY OF DIAMOND BAR
Combined Statement of Revenues, Expenditures
and Changes in Fund Balances - Budget and Actual
All Governmental Fund Types
Year ended June 30, 1996
Revenues:
Taxes
Special Assessments
Licenses, permits and fees
Intergovernmental
Fines and forfeits
Charges for services
Interest
Other revenues
Total revenues
Expenditures:
Current:
General government
Public safety
Highways and streets
Public works
Community development
Parks, recreation and culture
Capital outlay
Debt service:
Principal
Interest
Total expenditures
Excess (deficiency) of
revenues over (under)
expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Proceeds of advances
General
Variance
Favorable
Budget Actual (Unfavorable)
$ 5,060,000
974,800
2,485,000
256,500
406,500
34,200
9,217,000
2,432,030
4,182,590
1,422,741
1,243,954
123,312
9,404,627
(187,627)
653,380
(441,000)
Total other financing sources (uses) 212,380
Excess (deficiency) of revenues
and other financing sources over
(under) expenditures and other
financing uses 24,753
Fund balances at beginning of year,
5,236,509
919,942
2,759,635
261,138
507,613
46,556
9,731,393
2,007,753
4,110,104
1,136,885
1,102,053
89,637
8,446,432
1,284,961
633,450
(386,879)
246.571
1,531,532
as restated 8,375,472 8,375,472
Fund balances at end of year JEA20
..225 9,907,004
See accompanying notes to the financial statements.
6
176,509
(54,858)
274,635
4,638
101,113
12,356
514,393
424,277
72,486
285,856
141,901
33,675
958,195
1,472,588
(19,930)
54,121
34,191
1,506,779
1,506,779
EXHIBIT CC
Special
Revenue
Capital
Projects
Variance
Variance
Budget
Actual
Favorable
(Unfavorable)
Budget
Actual
Favorable
(Unfavorable)
547,632
538,896
(8,736)
-
_
250,000
64,475
(185,525)
40,000
82,058
42,058
5,160.744
2,975,461
(2,185,283)
63,000
-
(63,000)
323,000
301,897
(21,103)
-
_
261,800
348,587
86,787
-
7,655
7,655
-
4.231
4.231
-
_
_
6,543,176
4,233.547
(2.309.629)
103,000
89,713
(13,287)
-
1,038,909
33,855
896,255
(33,855)
142,654
2,982,592
949,400
1,014,199
338,072
1,968,393
611,328
159,100
153,488
5,612
407,595
158,560
249,035
72,000
25,083
46,917
-
-
_
8,300
2,058
6,242
3,277,095
440,864
2,836,231
-
-
-
100,000
100,000
-
-
-
-
4,930
4,930
-
1,278,309
1,110,739
167,570
7,721,612
2,056,625
5,664,987
5,264.867
3,122,808
2 142 059
(7,618,612)
(1 966 912
5,651,700
(6,138,807)
(2,203,946)
3,934,861
7,110,662
1,687-526
(5,423,136)
'
-
109.150
48,0276(
1,123)
6 138 807)
(2,203,946)
3.934,861
7,219,812
1,735,553
(5,484,259)
(873,940)
918,862
1,792,802
(398,800)
(231,359)
167,441
5,597,987
5,597,987
530.513
530.513
4,724.047
6,516,849
1,792.802
131.713
299,154
167,441
EXHIBIT DD
CITY OF DIAMOND BAR
Combined Statement of Revenues, Expenses, and Changes in Retained Earnings -
Proprietary Fund Type
Year ended June 30, 1996
See accompanying notes to the financial statements.
8
Internal Service
1996
1995
Operating expenses:
Insurance premiums
$195,287
208,467
Total operating expenses
195,287
208,467
Operating income (loss)195
28
20( 8,4671
Non-operating revenues (expenses):
Interest revenue
25,734
22,579
Total non-operating revenues (expenses)
25,734
22,579
Income (loss) before operating transfers16(
9,553)
(185,888)
Transfer from other funds:
General fund
269,849
259,470
Total operating transfers
269,849
259,470
Net income
100,296
73,582
Retained earnings at beginning of year
649,314
575,732
Retained earnings at end of year
$749,610
649,314
See accompanying notes to the financial statements.
8
CITY OF DIAMOND BAR
Combined Statement of Cash Flows - Proprietary Fund Type
Year ended June 30, 1996
EXHIBIT EE
Reconciliation of net operating income to net
cash provided by (used for) operating activities:
Operating income (loss) $(195,287) (208,467)
Adjustments to reconcile operating income to net
cash provided by (used for) operating activities:
(Increase) decrease in prepaid insurance (44) -
(Decrease) increase in accounts payable - (6,433)
Net cash provided by (used for) operating activities $LIL5..331)(214.900)
See accompanying notes to the financial statements.
91
Internal Service
1996
1995
Cash flows from operating activities:
Insurance payments
RL2L331
214 900
Net cash provided by (used for) operating activities—L!25,3
3121(
4,900)
Cash flows from noncapital financing activities:
Transfer from other fund
269,849
259,470
Net cash provided by noncapital financing activities
269,849
259,470
Cash flows from investing activities:
Interest earned on investments
25,734
22,579
Net cash provided by investing activities
25,734
22,579
Net increase (decrease) in cash and cash equivalents
100,252
67,149
Cash and cash equivalents at beginning of year
479,465
412,316
Cash and cash equivalents at end of year
579,717
479,465
Reconciliation of net operating income to net
cash provided by (used for) operating activities:
Operating income (loss) $(195,287) (208,467)
Adjustments to reconcile operating income to net
cash provided by (used for) operating activities:
(Increase) decrease in prepaid insurance (44) -
(Decrease) increase in accounts payable - (6,433)
Net cash provided by (used for) operating activities $LIL5..331)(214.900)
See accompanying notes to the financial statements.
91
L
r"
CITY OF DIAMOND BAR
Notes to the Financial Statements
Year ended June 30, 1996
(1) Summary of Sig3iificant Accounting Policies
(a) Description of the Reporting Entity
The City of Diamond Bar was incorporated April 18, 1989 under the general laws
of the State of California. The City operates under the Council - Manager form of
government and provides the following services as authorized by its general laws:
Public Safety (police), Highways and Streets, Park Facilities, Public
Improvements, Community Development (planning, building, zoning) and
General Administrative Services.
The accounting policies of the City conform to generally accepted accounting
principles as applicable to governments. As required by generally accepted
accounting principles, these financial statements present the government and its
component units, entities for which the government is considered to be financially
accountable. The City is considered to be financially accountable for an
organization if the City appoints a voting majority of that organization's
governing body and the City is able to impose its will on that organization or
there is a potential for that organization to provide specific financial benefits to or
impose specific financial burdens on the City. The City is also considered to be
financially accountable if an organization is fiscally dependent (i.e., it is unable to
adopt its budget, levy taxes, set rates or charges, or issue bonded debt without
approval from the City). In certain cases, other organizations are included as
component units if the nature and significance of their relationship with the City
are such that their exclusion would cause the City's financial statements to be
misleading or incomplete.
All of the City's component units are considered to be blended component units.
Blended component units, although legally separate entities, are, in substance,
part of the government's operations and so data from these units are reported with
the interf ind data of the primary government. The following organization is
considered to be a component unit of the City:
Diamond Bar Redevelopment Agency
The Diamond Bar Redevelopment Agency was established on February 6, 1996
pursuant to the State of California Health and Safety Code Section 33000 entitled
"Community Redevelopment Law". Its purpose is to prepare and carry out plans
for improvements, rehabilitation and redevelopment of blighted areas within the
territorial limits of the City of Diamond Bar. Even though it is legally separate, it
is reported as if it were part of the City because the City Council also serves as the
governing board of the Agency. Upon completion, separate financial statements
of the Agency can be obtained at City Hall.
11
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(b) Fund Accounting
The basic accounting and reporting entity is a "fund." A fund is defined as an
independent fiscal and accounting entity with a self -balancing set of accounts,
recording resources, related liabilities, obligations, reserves and equities
segregated for the purpose of carrying out specific activities or attaining certain
objectives in accordance with special regulations, restrictions or limitations.
The accounting records of the City are organized on the basis of funds and
account groups classified for reporting purposes as follows:
GOVERNMENTAL FUNDS
General Fund
The General Fund is the general operating fund of the City. All general tax
revenues and other receipts that are not allocated by law or contractual agreement
to some other fund are accounted for in this fund. Expenditures of this fund
include the general operating expenses and capital improvement costs which are
not paid through other funds.
Special Revenue Funds
The Special Revenue Funds are used to account for proceeds of specific revenue
sources that are restricted by law or administrative action for specific purposes.
Capital Project Funds
Capital Project Funds are used to account for financial resources to be used for the
acquisition, construction or improvements of major capital facilities and
infrastructure.
12
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
PROPRIETARY FUNDS
The City applies all applicable GASB pronouncements in accounting and
reporting for its proprietary operations as well as the following pronouncements
issued on or before November 30, 1989, unless these pronouncements conflict
with or contradict GASB pronouncements: Financial Accounting Standards
Board (FASB) Statements and Interpretations, Accounting Principles Board
(APB) Opinions, and Accounting Research Bulletins (ARBs) of the Committee
on Accounting Procedures. Proprietary funds include the following fund type:
Internal Service Fund
The Internal Service Fund is used to account for goods and services provided by
one department to other departments on a cost reimbursement basis.
FIDUCIARY FUNDS
Agency Funds
Agency Funds are custodial in nature and account for assets that the City holds for
others in an agency capacity.
ACCOUNT GROUPS
General Fixed Assets Account Group
The General Fixed Assets Account Group is used to account for the costs of fixed
assets acquired to perform general government functions.
Assets purchased are recorded as expenditures in the governmental funds and
capitalized at cost in the general fixed assets account group. Contributed fixed
assets are recorded in general fixed assets at fair market value when received.
Fixed assets acquired under a capital lease are recorded at the net present value of
future lease payments.
Fixed assets consisting of certain improvements other than buildings, including
roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and
lighting systems, have not been capitalized. Such assets normally are immovable
and of value only to the City. Therefore, the purpose of stewardship for capital
expenditures is satisfied without recording these assets.
13
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
No depreciation has been provided on general fixed assets.
General Long -Term Debt Account Group
The General Long -Term Debt Account Group is used to account for all long-term
debt of the City, except that accounted for in the proprietary funds.
(c) Measurement Focus and Basis of Accounting
Governmental (general, special revenue, and capital projects) fund types are
accounted for on a "spending" measurement focus. Accordingly, only current
assets and current liabilities are included on their balance sheets. The reported
fund balance provides an indication of available, spendable resources. Operating
statements for governmental fund types report increases (revenues) and decreases
(expenditures) in available spendable resources.
The proprietary (enterprise and internal service) fund types are accounted for on
an "income determination' or "cost of services" measurement focus.
Accordingly, all assets and liabilities are included on the balance sheet, and the
reported fund equity provides an indication of the economic net worth of the fund.
Operating statements for proprietary fund types report increases (revenues) and
decreases (expenses) in total economic net worth.
Agency funds are custodial in nature (assets equal liabilities) and do not involve
measurement of results of operations.
The modified accrual basis of accounting is followed by the governmental and
agency funds. Under the modified accrual basis of accounting, revenues are
susceptible to accrual when they become both measurable and available.
Available means collectible within the current period or soon enough thereafter to
be used to pay liabilities of the current period. Expenditures, other than interest
on long-term debt, are recorded when a current liability is incurred. Liabilities are
considered current when they are normally expected to be liquidated with
expendable available financial resources.
Taxes, subventions, entitlements, and taxpayer -assessed tax revenues held at year-
end by an intermediary collecting government are recognized as revenue under the
modified accrual basis of accounting. Reimbursement grant revenues are
recognized when the related expenditures are incurred. Revenues from the use of
money and property are recorded when earned.
14
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies (Continued)
Licenses, permits, fines, forfeitures, charges for services, and miscellaneous
revenues are recorded as governmental fund revenues when received in cash
because they are generally not measurable until actually received.
The accrual basis of accounting is utilized by the proprietary funds. Revenues are
recognized when they are earned and expenses are recorded when the related
liability is incurred. Unbilled service receivables, if material, have been reflected
in the financial statements.
(d) Budgetary Data
The City adopts an annual budget prepared on the modified accrual basis for all of
its governmental funds. The City Manager or his designee is authorized to
transfer budgeted amounts between the accounts of any department without
Council approval. Revisions that alter the total appropriations of any department
or fund and adjustments greater than $10,000 are approved by City Council. Prior
year appropriations lapse unless they are reappropriated through the formal budget
process. Expenditures may not legally exceed appropriations at the fund level.
During the year, there were supplemental budgetary appropriations amounting to
$3,323,115.
(e) Interfund Transfers
Nonrecurring transfers of equity between funds are reported as an adjustment to
beginning fund balance. Operating transfers are reported as other sources and
uses of funds in the statement of revenues, expenditures, and changes in fund
balances for governmental fund types.
(f) Encumbrances
Encumbrance accounting, under which purchase orders, contracts and other
commitments for the expenditure of monies are recorded in order to reserve that
portion of the applicable appropriation, is employed as an extension of formal
budgetary control in the governmental funds. Encumbrances outstanding at year-
end do not constitute expenditures or liabilities, but are reported as reservations of
fund balance.
15
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies (Continued)
(g) Investments
Investments are valued at cost. An estimated loss is accrued for an impairment of
investment market value when it is probable that the loss will become realized and
the amount of loss can be reasonably estimated.
(h) Cash Equivalents
For purposes of the statement of cash flows, cash equivalents are defined as short-
term, highly liquid investments that are both readily convertible to known
amounts of cash or so near their maturity that they present insignificant risk of
changes in value because of changes in interest rates. Cash equivalents also
represent the proprietary funds' share in the cash and investment pool of the City
of Diamond Bar.
(i) Due from Other Governments
The amounts recorded as a receivable due from other governments include sales
taxes, property taxes, and grant revenues, collected or provided by Federal, State,
County, and City Governments and unremitted to the City as of June 30, 1996.
The County of Los Angeles assesses, bills, and collects property taxes for the
City.
0) Employee Leave Benefits
Vacation and sick leave time begin to accumulate as of the first day of
employment to a maximum of 160 hours. Employees who accumulate sick leave
in excess of 160 hours are paid for the excess annually at one half the employee's
current wage rate.
(k) Claims and Judgments
The City records a liability for material litigation, judgments, and claims
(including incurred but not reported losses) when it is probable that an asset has
been impaired or a material liability has been incurred prior to year end and the
probable amount of loss (net of any insurance coverage) can be reasonably
estimated.
16
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies (Continued)
(1) Capital Projects
Capital projects expenditures include public domain or infrastructure projects
which are not capitalized as additions to general fixed assets.
(m) Postemployment Benefits
The City does not provide postemployment benefits (other than pension benefits)
for its employees.
(n) Property Taxes
Under California law, property taxes are assessed and collected by the counties up
to 1% of assessed value, plus other increases approved by the voters. The
property taxes go into a pool, and are then allocated to the cities based on complex
formulas. Accordingly, the City of Diamond Bar accrues only those taxes which
are received within 60 days after year end.
The property tax calendar is as follows:
Lien Date:
March 1
Levy Date:
July 1
Due Date:
First Installment - November 1
Second Installment - February I
Delinquent Date:
First Installment - December 11
Second Installment - April 11
Taxes are collected by Los Angeles County and are remitted to the City
periodically. Dates and percentages are as follows:
December 10
January 16
April 10
May 15
July 31
17
30% Advance
Collection No. 1
10% Advance
Collection No. 2
Collection No. 3
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies (Continued)
(o) Fixed Assets
Fixed assets are not capitalized in the funds used to acquire or construct them.
Instead, capital acquisition and construction are reflected as expenditures in
governmental funds, and the related assets are reported in the general fixed assets
account group. All purchased fixed assets are valued at cost where historical
records are available and at an estimated historical cost where no historical
records exist. Donated fixed assets are valued at their estimated fair market value
on the date received.
The costs of normal maintenance and repairs that do not add to the value of the
asset or materially extend asset lives are not capitalized. Improvements are
capitalized and depreciated over the remaining useful lives of the related fixed
assets, as applicable.
Public domain ("infrastructure") general fixed assets consisting of roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems and lighting systems
are not capitalized, as these assets are immovable and of value only to the
government.
Assets in the general fixed assets account group are not depreciated
(p) Comparative Data
Comparative total data for the prior year have been presented in the
accompanying financial statements in order to provide an understanding of
changes in the City's financial position and operations. However, comparative
(i.e., presentation of prior year totals by fund type) data have not been presented
in each of the statements since their inclusion would make the statements unduly
complex and difficult to read. Certain minor reclassifications of prior year data
have been made in order to enhance their comparability with current year figures.
(q) Memorandum Only Totals
Columns in the accompanying financial statements captioned "Totals
(Memorandum Only)" are not necessary for a fair presentation of the financial
statements in accordance with generally accepted accounting principles, but are
presented as additional analytical data. Interfund balances and transactions have
not been eliminated and the columns do not present consolidated financial
information.
18
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(2) Prior Period Adjustment
The accompanying financial statements reflect certain adjustments to the opening fund
balances of the General and Special Revenue Funds due to a change in accounting policy
and the closure of a fund for the year ended June 30, 1996. The effect of these changes
on opening fund balances is as follows:
General Fund Special Revenue Funds
Fund balances at beginning
of year, as previously reported
$8,178,014
5,516,448
Adjustment for change in
accounting policy for
accounting of taxpayer -
assessed taxes in
governmental funds to
comply with GASB No. 22
197,100
81,897
Residual equity transfer
358
(358)
Fund balances at beginning
of year, as restated
$8,375,472
5,597,987
(3) Cash and Investments
Cash and investments held by the City at June 30, 1996 consisted of the following:
Imprest cash on hand
Demand deposits
State Treasurer's investment pool
Deferred compensation mutual funds
Total
19
CMaing Amount
$ 175
540,254
17,011,346
381,518
$17,933,293
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(3) Cash and Investments (Continued)
The City is generally authorized under Section 53601 of the California Government Code
and the City's investment policy to invest in the following types of investments:
Medium term corporate notes
Demand deposits with financial institutions
Passbook savings accounts
Certificates of deposit
U.S. Treasury bills and notes
Bankers' acceptances
Commercial paper
California Local Agency Investment Fund
Repurchase Agreements
Negotiable certificates of deposit
Money market funds
Federal Agency Securities
Deferred compensation investments held in a fiduciary capacity for City employees
include investments legally authorized for the City as well as investments in mutual
funds.
Under the California Government Code, a financial institution is required to secure
deposits made by state or local governmental units by pledging securities held in the form
of an undivided collateral pool. The market value of the pledged securities in the
collateral pool must equal at least 110% of the total amount deposited by the public
agencies. California law also allows financial institutions to secure City deposits by
pledging first trust deed mortgage notes having a value of 150% of the secured public
deposits.
Deposits of cities and other state or local governments are classified in three categories to
give an indication of the level of credit risk assumed by the City.
Category 1 - includes deposits that are insured or collateralized with securities held by
the City or its agent in the City's name.
Category 2 - includes deposits collateralized with securities held by the pledging
financial institution's trust department or agent in the City's name. Category 2 also
includes deposits collateralized by an interest in an undivided collateral pool held by an
authorized Agent or Depository and subject to certain regulatory requirements under
State law.
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(3) Cash and Investments, (Continued)
Category 3 - includes deposits collateralized with securities held by the pledging
financial institution, or by its trust department or agent but not in the City's name.
Category 3 also includes any uncollateralized deposits.
Deposits held by the. City as of June 30, 1996 are classified in risk categories as follows:
Investments held by the City as of June 30, 1996 are not classified by custodial risk
because they do not represent a direct investment in securities.
Carrying Market
Amount Value
Investments held by City not subject to categorization:
Investment in State Treasurer's Investment Pool $17,011,346 17,138,931
Investment in deferred compensation mutual funds 381.518 381.518
Total investments
$17192,864 17,520,449
The management of the State of California Pooled Money Investment Account (generally
referred to as LAIF) has indicated to the City that as of June 30, 1996 the carrying
amount (at amortized cost) of the pool was $26,781,148,920 and the estimated market
value of the pool (including accrued interest) was $26,982,550,842. The City's
proportionate share of the pool's market value (as determined by LAIF) as of June 30,
1996 was $17,138,931. Included in LAIF's investment portfolio are collateralized
mortgage obligations, mortgage-backed securities, other asset-backed securities, loans to
certain state funds, and floating rate securities issued by federal agencies, government-
sponsored enterprises, and corporations.
21
Category
Bank
Carrying
Form of Devosit
1 2 3
Balance
Amount
Demand deposits
$100,000 460,276 =
560,276
540,254
Total deposits
JIQQ000 460,276 -
560,276
540,254
Investments held by the City as of June 30, 1996 are not classified by custodial risk
because they do not represent a direct investment in securities.
Carrying Market
Amount Value
Investments held by City not subject to categorization:
Investment in State Treasurer's Investment Pool $17,011,346 17,138,931
Investment in deferred compensation mutual funds 381.518 381.518
Total investments
$17192,864 17,520,449
The management of the State of California Pooled Money Investment Account (generally
referred to as LAIF) has indicated to the City that as of June 30, 1996 the carrying
amount (at amortized cost) of the pool was $26,781,148,920 and the estimated market
value of the pool (including accrued interest) was $26,982,550,842. The City's
proportionate share of the pool's market value (as determined by LAIF) as of June 30,
1996 was $17,138,931. Included in LAIF's investment portfolio are collateralized
mortgage obligations, mortgage-backed securities, other asset-backed securities, loans to
certain state funds, and floating rate securities issued by federal agencies, government-
sponsored enterprises, and corporations.
21
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(4) Fixed Assets
A summary of changes in general fixed assets follows:
(5) General Long -Term Debt
Changes in general long-term debt for the year ended June 30, 1996 were as follows:
City:
Compensated absences payable
Obligations under capital lease
Redevelopment Agency:
Advances from other funds
Total
Balance at Balance at
July 1, 1995 Additions Retirements June 30, 1996
$103,922 - 4,453 99,469
121,765 - 103,742 18,023
48,027 - 48,027
225 687 48.027 108,195 165,519
(6) Obligations Under Capital Lease
Telephone System
The City has entered into a lease agreement as lessee for financing the acquisition of a
telephone system in the amount of $22,356 to be paid in sixty monthly installments
ending in March 2000. The balance to be paid is $21,473 including $3,450 in interest.
22
Balance at
Balance at
July 1, 1995
Additions Retirements
June 30, 1996
Land
$1,961,615
8,284 -
1,969,899
Buildings
859,345
- -
859,345
Improvements other than
buildings
579,301
- -
579,301
Vehicles and equipment
502,635
70,940 8,348
565,227
Furniture and fixtures
181,644
5,081 -
186,725
Total
JjaL4,540
84,305 8,348
4,160,497
(5) General Long -Term Debt
Changes in general long-term debt for the year ended June 30, 1996 were as follows:
City:
Compensated absences payable
Obligations under capital lease
Redevelopment Agency:
Advances from other funds
Total
Balance at Balance at
July 1, 1995 Additions Retirements June 30, 1996
$103,922 - 4,453 99,469
121,765 - 103,742 18,023
48,027 - 48,027
225 687 48.027 108,195 165,519
(6) Obligations Under Capital Lease
Telephone System
The City has entered into a lease agreement as lessee for financing the acquisition of a
telephone system in the amount of $22,356 to be paid in sixty monthly installments
ending in March 2000. The balance to be paid is $21,473 including $3,450 in interest.
22
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(6) Obligations Under Capital Lease (Continued)
This lease agreement qualifies as a capital lease for accounting purposes and, therefore,
has been recorded at the present value of the future minimum lease payments as of the
inception date in the general fixed assets account group. Payments of principal and
interest are made from the General Fund.
The future minimum lease obligations and the net present value of the minimum lease
payments as of June 30, 1996 were as follows:
Year Ending
June 30
1997
$ 5,601
1998
5,601
1999
5,601
2000
4.670
Total minimum lease payments
21,473
Less amount representing interest
(3,450)
Present value of minimum lease payments
$18,023
(7) Advances from Other Funds
During the fiscal year ended June 30, 1996, the General Fund advanced $48,027 to the
Redevelopment Agency Capital Projects Fund for various start up costs. The following
represents a summary of these transactions:
Balances at Balances at
July 1. 1995 Proceeds Repayments June 30, 1996
Agency expenditures
incurred by the City �= 48,027 - 48,027
Repayment of advances is not required until funds become available to the Agency.
Interest accrues on advances at the average daily rate earned on investments in the Local
Agency Investment Fund.
23
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(8) Reserves and Designations of Fund Balance
The City established "reserves" of fund equity to segregate fund balances which are not
appropriable for expenditure in future periods, or which are legally set aside for specific
future use. Fund "designations" also may be established to indicate tentative plans for
financial resource utilization in future periods.
Fund balances at June 30, 1996 consisted of the following reserves and designations:
Special Capital Total
General Fund Revenue Proiects (Memorandum Only)
Reserved for:
Debt service $ 117,492 - - 117,492
Encumbrances 140,836 78,554 94,999 314,389
Advances to the Diamond Bar
Redevelopment Agency 48,027 - 48.027
306,355 78,554 94,999 479,908
Unreserved:
Designated for:
Specific projects and programs 181,825 6,445,179 204,155 6,831,159
Undesignated 9,418,824 (6,884 9,411,940
9,600,649
6,438.295
204,155
16.243.099
Total fund balance JM27004
6,516.849
299.154
16.723.007
(9) Reserves and Designations of Retained Earnings
Internal Service
Reserved for:
Prepaid insurance $169,893
Unreserved for:
Undesignated 579.717
Total retained earnings JZa610
24
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(10) Deferred Compensation
The City has made available to its employees a deferred compensation plan, created in
accordance with Internal Revenue Code Section 457, whereby employees authorize the
City to defer a portion of their salary to be deposited in individual investment accounts.
Funds may be withdrawn by participants upon termination of employment or retirement.
The City makes no contribution under the plan. As of June 30, 1996, the deferred
compensation liability included in an Agency Fund was $381,518 carried at market value.
All amounts of compensation deferred under the plan, all property and rights purchased
with those amounts, and all income attributable to those amounts, property, or rights, are
solely the property and rights of the City, subject only to the claims of the City's general
creditors. Because the City handles these funds in a fiduciary capacity, the Deferred
Compensation Fund is reported as an Agency Fund in the accompanying financial
statements.
(11) City Employees Retirement Plan (Defined Benefit Pension Plan)
Plan Description
The City of Diamond Bar contributed to the California Public Employees Retirement
System (PERS), an agent multiple -employer defined pension plan that acts as a common
investment and administrative agent for participating public entities within the State of
California. The City's payroll for employees covered by PERS for the year ended June
30, 1996 was $1,273,644. The total payroll for the year was $1,379,362.
All full-time and part-time benefitted City employees are eligible to participate in PERS.
Part-time hourly non -benefitted employees do not participate in PERS. Benefits vest
after five years of service. City employees who retire at or after age fifty, with five years
of credited service are entitled to an annual retirement benefit, payable monthly for life,
in an amount equal to the average monthly pay rate for the last twelve consecutive
months. PERS also provides death and survivor's benefits. These benefit provisions and
all other requirements are established by State statute and City ordinance.
Employee and Employer Contribution Obligations
Contributions required of City employees are paid by the City on behalf of the
employees. The rates are set by statute and therefore remain unchanged from year to
year. The present rates are:
Member Rates as a
Category Percentage of Wages
Local miscellaneous members 7%
25
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(11) City Employees Retirement Plan (Defined Benefit Pension Plan) (Continued)
The City is required to contribute the remaining amounts necessary to fund the benefits
for its members, using the actuarial bases recommended by the PERS actuaries and
actuarial consultants and adopted by the Board of Administration.
Funding Status and Progress
The amount shown below as the "pension benefit obligation" is a standardized measure of
the present value of pension benefits, adjusted for the effects of step -rate benefits,
estimated to be payable in the future as a result of employee service to date. The measure
is intended to help assess the funding status of PERS on a going -concern basis, assess
progress made in accumulating sufficient assets to pay benefits when due, and make
comparisons among employers. The measure is the actuarial present value of credited
projected benefits and is independent of the funding method used to determine
contributions to PERS.
The pension benefit obligation was computed as part of an actuarial valuation performed
as of June 30, 1995. Neither an actuarial valuation nor an annual update as of June 30,
1996 is available at this time. Significant actuarial assumptions used in the valuation
include (a) a rate of return on the investment of present and future assets of 8.5 percent a
year compounded annually, (b) projected salary increases of 4.5 percent a year
compounded annually, attributable to inflation, (c) no additional projected salary
increases attributable to seniority/merit, and (d) no post retirement benefit increases.
26
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(11) City Employees Retirement Plan (Defined Benefit Pension Plan) (Continued)
The total overfunded pension obligation applicable to the City employees was $212,408
at June 30, 1995, as follows:
Pension benefit obligation:
Retirees and beneficiaries currently receiving
benefits and terminated employees not yet
receiving benefits
$ 60,295
Current employees:
Accumulated employee contribution including
allocated investment earnings
418,347
Employer -financed vested
215,083
Employer -financed non -vested
62,713
Total pension benefit obligation
756,438
Net assets available for benefits at cost
(Market value is $1,029,883)
968.846
Overfunded. pension benefit obligation
JL2,408
Changes in the pension benefit obligation from
last year resulted from the following:
Changes in benefit provisions
$ -
Changes in actuarial assumptions
-
Total
$
PERS used the Entry Age Normal Actuarial Cost Method which is a projected benefit
cost method. That is, it takes into account those benefits that are expected to be earned in
the future as well as those already accrued.
According to this cost method, the normal cost for an employee is the level amount which
would fund the projected benefit if it were paid annually from date of employment until
retirement. PERS uses a modification of the Entry Age Cost method in which the
employer's total normal cost is expressed as a level percent of payroll. PERS also uses
the level percentage of payroll method to amortize any unfunded actuarial liabilities. The
amortization period of the unfunded actuarial liability ends in the year 2000 for prior
service benefits and current service benefits.
27
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(11) City Employees Retirement Plan (Defined Benefit Pension Plan). (Continued)
The significant actuarial assumptions used to compute the actuarially determined
contribution requirement are the same as those used to compute the pension benefit
obligation, as previously described.
The contribution to PERS for the year ended June 30, 1996 of $169,458 was made in
accordance with actuarially determined requirements computed through an actuarial
valuation performed as of June 30, 1994. The contribution consisted of the following:
Percent of
Covered
Amount Payroll
Normal cost $170,235 13.37%
Amortization of unfunded (overfunded)
actuarial accrued liability (777) (.06)%
Total contribution jja458 13.31%
Contribution:
Employer $ 80,303 6.31%
Employee 89,155 7.00%
Total contribution JIL9 458 13.31%
Trend Information
For the three years ended June 30, 1994, 1995 and 1996, the total contribution to PERS
was 13.34%, 13.31% and 13.31%, respectively, of the annual covered payroll. The total
contribution paid by the City included the employer contributions as well as the member
contribution for which the City is contractually obligated to pay on behalf of its
employees. The total contributions paid by the City was based upon actuarially
determined requirements.
28
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(11) City Emiployees Retirement Plan (Defined Benefit Pension Plan) (Continued)
Since the required ten-year information for the City of Diamond Bar alone is not
displayed in the California PERS annual report, this information must be disclosed in the
financial statements of the City. This ten-year historical trend information gives an
indication of the progress made in accumulating sufficient assets to pay benefits when
due. However, the year ended June 30, 1990 is the first year the City participated in
PERS. Moreover, such information for the year ended June 30, 1996 is not yet available.
Until ten years of data are available, as many years as are available will be presented.
Showing unfunded pension benefit obligation as a percentage of annual covered payroll
approximately adjusts for the effects of inflation, thereby enhancing comparability for
trend analysis purposes. Available trend information (in hundreds) is summarized as
follows:
(12) Due From and To Other Funds
Current interfund receivables and payables balances at June 30, 1996 are as follows:
General fund
Special revenue funds:
Safe parks
Community development block grant
Capital projects funds:
Redevelopment agency
Total
29
Current
Current
Interfund
Interfund
Receivables
Payables
(6)
Actuarial
(1)
(2)
(3)
(4)
Unfunded
(5)
Unfunded Pension
Benefit Obligation
Valuation
Net Assets
Pension
Percentage
Pension Benefit
Annual
as a Percentage
as of
Available
Benefit
Funded
Obligation
Covered
of Covered Payroll
June 30
for Benefits
Obligation
(u) m
Q-0) 1
Payroll
i±km
1990
250.7
288.8
86.8
38.1
3,122.1
1.2
1991
1,318.0
1,220.6
108.0
(97.5)
9,360.3
(1.0)
1992
3,106.8
2,632.3
118.0
(474.6)
11,060.5
(4.3)
1993
4,743.9
3,839.9
123.5
(904.1)
10,098.5
(9.0)
1994
7,434.8
5,533.6
134.4
(1,901.2)
14,408.0
(13.2)
1995
9,688.4
7,564.3
128.1
(2,124.1)
13,817.2
(15.4)
(12) Due From and To Other Funds
Current interfund receivables and payables balances at June 30, 1996 are as follows:
General fund
Special revenue funds:
Safe parks
Community development block grant
Capital projects funds:
Redevelopment agency
Total
29
Current
Current
Interfund
Interfund
Receivables
Payables
$102,055
28,719
-
49,715
-
47,732
24.111
-
126 166
126,166
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(13) Expenditures in Excess of Appropriations
Expenditures and transfers out for the year ended June 30, 1996 exceeded the
appropriations for expenditures and transfers out of the following funds:
Budget Actual Variance
Special revenue funds:
Bicycle and pedestrian $ - 16,308 (16,308)
Management's explanation for the expenditures in excess of appropriations is summarized
as follows:
These funds are required to be spent on bicycle and pedestrian paths within the territorial
limits of the City. Furthermore, funds are required to be expended within a defined time
period. The City did not expend the funds within the required time period and must,
therefore, reimburse the funding agency. This reimbursement was not budgeted for in the
current year.
(14) Risk Management - Coverage
The City participates in the Southern California Joint Powers Insurance Authority. The
purpose of this organization is to reduce the cost of liability insurance coverage by having
the member cities act as self insurers among themselves. The City's self-insurance
retention level for Comprehensive General Liability claims is $20,000 with a pro rata
sharing of all member incurred losses up to $10,000,000 per occurrence.
The membership of SCJPIA consists of approximately 78 cities with similar interests and
needs regarding general liability insurance. Premiums are based upon the losses incurred
by the insured and rebates are possible if the losses are minimal. The Board of Directors
sets the premiums, and each member city is represented on the Board. For the past three
years, the City's liability for claims payable, if any, did not significantly exceed its
deposit with SCJPIA and therefore no liability for claims payable has been recorded in
the general long -tern debt account group. In addition, for the past three years, claim
payments have not exceeded the amount of applicable insurance coverage.
(15) Contingent Liabilities
The City is a defendant in various litigation arising in the normal course of operations. In
the opinion of management and counsel, the outcome is not expected to materially
adversely affect the financial position of the City.
30
r-
GENERAL FUND
To account for all of the general revenue of the City not specifically levied or collected for other
City funds and for expenditures related to rendering the general services provided by the City.
31
CITY OF DIAMOND BAR
General Fund
Comparative Balance Sheets
Year ended June 30, 1996
Assets
Cash and investments
Accounts receivable
Interest receivable
Due from other funds
Due from other governments
Advances to other funds
Total assets
Liabilities and fund eaui
Liabilities:
Accounts payable
Accrued expenses
Retentions payable
Deferred revenue
Due to other funds
Deposits
Total liabilities
Fund equity:
Reserved for:
Debt service
Encumbrances
Advances to the Diamond Bar Redevelopment Agency
Unreserved:
Designated for:
Specific projects and programs
Undesignated
Total fund equity
Total liabilities and fund equity
32
1996
$10,256,977
66,536
232,688
102,055
677,620
48,027
$11,383,903
$ 1,055,367
72,832
15,253
28,719
304,728
1,476,899
117,492
140,836
48,027
181,825
9,418,824
9,907,004
$11,383,903
EXHIBIT A-1
1995
7,967,952
181,919
217,738
142,193
1,280,067
9,789,869
1,152,678
62,922
6,659
112,723
25,022
251.493
1,611,497
225,687
78,979
162,252
7,711,454
8,178,372
9,789,869
CITY OF DIAMOND BAR
General Fund
EXHIBIT A-2
Comparative Statement of Revenues, Expenditures and Changes in Fund Balances
For the fiscal years ended June 30, 1996 and 1995
Revenues:
1996
1995
Taxes
Licenses, permits and fees
$5,236,509
919,942
4,964,207
748,198
Intergovernmental
2,759,635
2,859,755
Fines and forfeits
261,138
253,824
Interest
507,613
394,839
Other revenues
46,556
51,000
Total revenues
9,731,393
9,271,823
Expenditures:
Current:
General government
2,007,753
1,922,452
Public safety
4,110,104
4,099,515
Public works
1,136,885
1,123,633
Parks, recreation and culture
1,102,053
1,027,979
Capital outlay
89,637
67,884
Total expenditures
8,446,432
8,241,463
Excess (deficiency) of revenues over
(under) expenditures
1,284,961
1,030,360
Other financing sources (uses):
Operating transfers in
633,450
625,573
Operating transfers out
(386,879)
(383,679)
Proceeds of capital lease
22,356
Total other financing sources (uses)
246,571
264,250
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing uses
1,531,532
1,294,610
Fund balances at beginning of year, as restated
8,375,472
6,883,762
Fund balances at end of year
j2aQ7004
8,178.372
33
CITY OF DIAMOND BAR
General Fund
Revenue Detail - Budget and Actual
Year ended June 30, 1996
EXHIBIT A-3
34
Variance -
1996
Favorable
1995
Budget
Actual
(Unfavorable)
Actual
Taxes:
Real estate transfer tax
$ 110,000
124,060
14,060
113,394
Sales and use tax
2,150,000
2,340,848
190,848
2,173,979
Franchise fees
650,000
654,805
4,805
647,518
Transient occupancy tax
200,000
227,537
27,537
152,341
Property tax allocation
1,950,000
1,889,25960
741
1,876,975
Total taxes
5,060,000
5,236,509
176,509
4,964,207
Intergovernmental:
Motor vehicle in lieu tax
2,451,000
2,712,513
261,513
2,601,163
Library services
-
-
-
207,000
Homeowners exemption
25,000
30,673
5,673
35,711
Off highway tax
1,500
1,174
(326)
411
Grants
7,500
15,275
7,775
15,470
Total intergovernmental
2,485,000
2,759,635
274,635
2,859,755
Licenses, permits and fees
974,800
919,942L!4,858)
748,198
Fines, forfeitures and penalties,
and court fines
256,500
261,138
4,638
253,824
Interest earned on investments
406,500
507,613
101,113
394,839
Other:
Rental income
25,000
26,239
1,239
26,149
Donations
-
1,260
1,260
1,585
Miscellaneous
9,200
19,057
9,857
23,266
Total other revenue
34,200
46,556
12,356
51,000
Total revenues
9 217 000
9,731,393
514,393
9,271,823
34
EXHIBIT A-4
CITY OF DIAMOND BAR
General Fund
Expenditure Detail - Budget and Actual
Year ended June 30, 1996
Public safety:
Law enforcement
3,881,750
3,824,357
Variance -
3,855,221
Fire
7,530
1996
Favorable
1995
Building and safety
Budget
Actual
(Unfavorable)
Actual
General government:
62,510
62,510
-
54,169
City Council
$ 113,950
92,301
21,649
89,213
City Manager
399,950
426,259
(26,309)
398,839
City Clerk
301,130
265,557
35,573
189,862
Finance
210,150
205,979
4,171
210,890
City Attorney
150,000
108,461
41,539
132,474
Planning
586,050
393,458
192,592
428,643
Economic development
141,250
57,552
83,698
-
General government
413,950
357,868
56,082
346,307
Promotion
115,600
100,318
15,282
126,224
Total general government
2,432,030
2,007,753
424,277
1,922,452
Public safety:
Law enforcement
3,881,750
3,824,357
57,393
3,855,221
Fire
7,530
-
7,530
7,359
Building and safety
214,000
213,659
341
170,088
Animal control
62,510
62,510
-
54,169
Emergency preparation
16,800
9,578
7,222
12,678
Total public safety
4,182,590
4,110,104
72,486
4,099,515
Public works
1,422,741
1,136,885
285,856
1,123,633
Parks, recreation, and culture
1,243,954
1,102,053
141,901
1,027,979
Capital outlay
123,312
89,637
33,675
67,884
Total expenditures
12,IQ4 627
8,446,432
958,195
8,241,463
35
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for specific revenues that are legally restricted to
expenditure for particular purposes.
The City of Diamond Bar has ten Special Revenue Funds:
State Gas Tax Fund - To account for state gasoline taxes received under Sections 2105, 2106,
2107 and 2107.5 of the Streets and Highways Code. State law requires that these revenues be
utilized solely for street related purposes.
Provosition A Transit Fund - To account for the receipt and expenditure of the City's share of the
'/z cent sales tax levied in Los Angeles County for local transit purposes.
Proposition C Transit Fund - To account for the receipt and expenditure of Proposition C funds
from the Los Angeles County Metropolitan Transportation Authority for the City's transit and
transit -related improvement projects.
Integrated Waste Management Fund - To account for revenues and expenditures related to the
City's waste reduction efforts as related to AB939.
Air Ouality Improvement Fund - To account for motor vehicle registration fees received from the
South Coast Air Quality Management District to reduce air pollution from motor vehicles
pursuant to the California Clean Air Act of 1988.
Park Fees Fund - To account for revenues received and expenditures made for park development
and improvement. The primary source of revenue is park development fees collected from
developers under the State of California's Quimby Act.
Proposition A Safe Parks Fund - To account for funds received and expended as a result of the
approval of the Los Angeles County Safe Neighborhood Parks Act passed in 1992. This Act
provides funds to cities to improve, preserve, and restore parks.
Community Development Block Grant Funds - To account for the City's allotment of CDBG
funds from the federal government via the County of Los Angeles Community Development
Commission. These funds are used to fund community development programs and projects
benefiting low and moderate income citizens.
Landscape Maintenance Districts Funds - To account for revenues and expenditures related to the
special property tax assessments which were set up in accordance with the Landscape and
Lighting Act of 1972. The purpose of these districts is to improve the landscaping of City owned
medians and hillsides.
Bicycle and Pedestrian Fund - To account for revenues and expenditures related to the receipt of
state funds allocated for the purpose of the construction of bike and pedestrian paths.
37
Assets
Cash and investments
Accounts receivable
Due from other funds
Due from other
governments
Total assets
CITY OF DIAMOND BAR
Special Revenue Funds
Combining Balance Sheet
Year ended June 30, 1996
Integrated
State Prop A Prop C Waste Air Quality Park
Gas Tax Transit Transit Management Improvement Fees
$2,381,290 1,446,391 1,516,842 87,424 113,843 316,307
- - 18,154 - -
116,537
51,643
72,395
20,410
2 497 827
1,498,034
1,589,237
125,988
Liabilities and fund balances
Liabilities:
Accounts payable
$ -
47,529
-
5,938
Accrued expenses
-
686
-
505
Retention payable
-
-
-
-
Due to other funds
-
-
-
-
Due to other
governments
-
-
-
-
Total liabilities
48,215
-
6,443
Fund balances:
Reserved for:
Encumbrances
53,613
-
8,276
9,267
Unreserved:
Designated for:
Specific projects
and programs
2,444,214
1,449,819
1,580,961
110,278
Undesignated
-
-
-
-
Total fund balances
2,497,827
1,449,819
1,589,237
119,545
Total liabilities and
fund balances
JZA27,.827
1,498,034
1,589,237
125,988
38
15,600 -
129,443 316,307
628 -
435 -
1,063 -
128,380 316,307
128,380 316,307
129,443 316,307
EXHIBIT B-1
Community Landscape Bicycle
Prop A Development Maintenance and Totals
Safe Parks Block Grant Districts Pedestrian 1996 1995
434,710 26,264 6,323,071 5,972,302
- - 18,154 3,210
- - - - - 60,686
49,715 53,961 30,367 - 410,628 320.544
49,715 53,961 465.077 26,264 6,751,853 6,356,742
5,259 58,858 - 118,212 119,593
970 441 - 3,037 3,298
2,098
49,715 47,732 - - 97,447 715,663
- 16,308 16,308
49,715 53,961 59,299 16,308 235,004 840,652
6,884 - 514 - 78,554 440,284
405,264 9,956 6,445,179 5,075,806
6( ,884) - - (6.884) -
- - 405,778 9,956 6,516,849 5,516,090
49,715 53,961 465,077 26,264 6,751,853 6,356,742
39
CITY OF DIAMOND BAR
Special Revenue Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year ended June 30, 1996
40
Integrated
State
Prop A
Prop C
Waste
Air Quality
Park
Gas Tax
Transit
Transit Management
Improvement
Fees
Revenues:
Special Assessments
Licenses, permits and
fees
64,475
Intergovernmental 1,340,169
556,623
587,969
44,723
60,041
-
Charges for services -
201,622
-
100,275
-
-
Interest 148,207
70,681
77,576
4,269
5,483
19,767
Other revenues -
4,000
Total revenues 1,488,376
832,926
665.545
149.267
65,524
84,242
Expenditures:
Current:
Highways and streets 18,821
15,034
-
-
-
-
Public works -
434,479
-
80,698
-
-
Community development -
-
-
-
35,026
-
Parks, recreation and
culture -
25,083
-
-
-
-
Capital outlay -
-
-
1,763
Total expenditures 18,821
474.596
-
80,698
36,789
Excess (deficiency) of
revenues over (under)
expenditures 1,469,555
358,330
665,545
68.569
28,735
84,242
Other financing sources
(uses):
Operating transfers in -
-
-
-
-
_
Operating transfers out (1.329,672)
-
3( 50.773)3.339)
Total other financing
sources (uses) (1,329,672)
-
351 0.773)
-
-
(133.339)
Excess (deficiency) of
revenues and other
financing sources over
(under) expenditures
and other financing
uses 139,883
358,330
314,772
68,569
28,735
(49,097)
Fund balances at beginning
of year, as restated 2,357,944
1,091,489
1,274,465
50,976
99,645
365,404
Fund balances at end of
year JZAL7..827
1,449.819
1.589,237
119.545
128.380
316.307
40
68,520
- 381,078 -
102,154 - 16,308
295
102,449 381,078 16,308
197.946
EXHIBIT B-)
Community
Landscape
Bicycle
Prop A
Development
Maintenance
and
Safe Parks
Block Grant
Districts
Pedestrian
348,587
328,709
4,231
-
-
538,896
-
68,520
300,164
17,252
-
-
-
14,848
7,756
231
68,520
300.395
570,996
7,756
68,520
- 381,078 -
102,154 - 16,308
295
102,449 381,078 16,308
197.946
EXHIBIT B-)
4,233,547 3,759,127
33,855 327,168
896,255 701,265
153,488 111,141
25,083 44,309
2.058 8.712
1,110,739 1,192,595
189,918 (8,552) 3,122,808 2,566,532
- - - - - 10,992
(68,520) 19( 7,946)- 12( 3.6961 (2,203,946) . (2,844,844)
68 52019( 7.946)12( 3,696) (2,203,946) (2,833,852)
189,918 (132,248)
215,860 142,204
405.778 9.956
41
918,862 (267,320)
5,597,987 5,783,410
6,516,849 5,516,090
Totals
1996
1995
538,896
476,148
64,475
74,190
2,975,461
2,664,545
301,897
210,136
348,587
328,709
4,231
5.399
4,233,547 3,759,127
33,855 327,168
896,255 701,265
153,488 111,141
25,083 44,309
2.058 8.712
1,110,739 1,192,595
189,918 (8,552) 3,122,808 2,566,532
- - - - - 10,992
(68,520) 19( 7,946)- 12( 3.6961 (2,203,946) . (2,844,844)
68 52019( 7.946)12( 3,696) (2,203,946) (2,833,852)
189,918 (132,248)
215,860 142,204
405.778 9.956
41
918,862 (267,320)
5,597,987 5,783,410
6,516,849 5,516,090
CITY OF DIAMOND BAR
State Gas Tax Fund
EXHIBIT B-3
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
42
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Intergovernmental
$1,275,950
1,340,169
64,219
Interest
110,000
148,207
38,207
Total revenues
. 1,385,950
1,488,376
102,426
Expenditures:
Current:
Highways and streets
-
18,8211(
8,821)
Total expenditures
-
18,8211(
8,821)
Excess (deficiency) of
revenues over (under)
expenditures
1,385,950
1,469,555
83,605
Other financing sources (uses):
Operating transfers out
2 281 150
(1 32, 9,672)
951,478
Total other financing sources (uses)
(2,281,150)
(1 32, 9,6721
951,478
Excess (deficiency) of revenues
and other financing sources
over (under) expenditures and
other financing uses
(895,200)
139,883
1,035,083
Fund balances at beginning of year,
as restated
2,357,944
2,357,944
-
Fund balances at end of year
ILIL2..744
2,497,827
1,035,083
42
CITY OF DIAMOND BAR EXHIBIT B-4
Proposition A Transit Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
43
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Intergovernmental
$ 551,000
556,623
5,623
Charges for services
245,000
201,622
(43,378)
Interest
60,000
70,681
10,681
Other revenues
-
4.000
4.000
Total revenues
856,000
832,9262(
3,074)
Expenditures:
Current:
Highways and streets
-
15,034
(15,034)
Public works
469,710
434,479
35,231
Parks, recreation and culture
72.000
25,083
46,917
Total expenditures
541.710
474,596
67,114
Excess (deficiency) of revenues
over (under) expenditures
314.290
358,330
44,040
Other financing sources (uses)
Operating transfers out
124 000
-
124,000
Total other financing sources (uses)
(124,000)
-
124,000
Excess (deficiency) of revenues
and other financing sources over
(under) expenditures and other
financing uses
190,290
358,330
168,040
Fund balances at beginning of year
1,091,489
1,091,489
-
Fund balances at end of year
IIILI..779
1,449,819
168,040
43
CITY OF DIAMOND BAR EXHIBIT B-5
Proposition C Transit Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
44
Variance
Favorable
Budge
Actual
(Unfavorable)
Revenues:
Intergovernmental
$ 552,520
587,969
35,449
Interest
60,000
77,576
17,576
Total revenues
612,520
665,545
53,025
Excess (deficiency) of
revenues over (under) expenditures
612,520
665,545
53,025
Other financing sources (uses)
Operating transfers out
LUL. -O-00
350 773
804,227
Total other financing sources (uses)
LjL55,00j0
350 773
804,227
Excess (deficiency) of revenues
and other financing sources over
(under) expenditures and other
financing uses
(542,480)
314,772
857,252
Fund balances at beginning of year
1,274,465
1,274,465
-
Fund balances at end of year
LILI..985
1,589.237
857,252
44
CITY OF DIAMOND BAR EXHIBIT B-6
Integrated Waste Management Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
45
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Intergovernmental
$ 39,000
44,723
5,723
Charges for services
78,000
100,275
22,275
Interest
1,500
4,269
2,769
Total revenues
118,500
149,267
30,767
Expenditures:
Current:
Public works
118,010
80,698
37,312
Total expenditures
118,010
80,698
37,312
Excess (deficiency) of
revenues over (under)
expenditures
490
68,569
68,079
Fund balances at beginning of year
50,976
50,976
-
Fund balances at end of year
LiL,466
119.545
68,079
45
CITY OF DIAMOND BAR EXHIBIT 13-7
Air Quality Improvement Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
EL
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Intergovernmental
$45,000
60,041
15,041
Interest
2,000
5,483
3,483
Total revenues
47,000
65,524
18,524
Expenditures:
Current:
Community development
47,600
35,026
12,574
Capital outlay
8,000
1,763
6,237
Total expenditures
55,600
36,789
18,811
Excess (deficiency) of
revenues over (under)
expenditures
(8,600)
28,735
37,335
Fund balances at beginning of year
99,645
99,645
-
Fund balances at end of year
12LO45
128,380
37,335
EL
CITY OF DIAMOND BAR EXHIBIT B-8
Park Fees Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
47
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Licenses, permits and fees
$250,000
64,475
(185,525)
Interest
20,000
19,767
(233)
Total revenues
270,000
84,24218f
5,758)
Excess (deficiency) of revenues
over (under) expenditures
270,000
84,24218(
5,758)
Other financing sources (uses):
Operating transfers out
270 00013(
3,339)
136,661
Total other financing sources (uses)
M210-00)
133 339)
136,661
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures
and other financing uses
-
(49,097)
(49,097)
Fund balances at beginning of year
365,404
365,404
-
Fund balances at end of year
365 404
316,307J!2
-,7)O 9
47
CITY OF DIAMOND BAR EXHIBIT B-9
Proposition A Safe Parks Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
48
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Intergovernmental
$2,064,509
68,520
(1 99• 5.989)
Total revenues
2,064,509
68,5201
9( 95,989)
Excess (deficiency) of
revenues over (under)
expenditures
2,064,509
68,5201
9(. 95,989)
Other financing sources (uses):
Operating transfers out(2,064,509)
(68.520)
1,995,989
Total other financing sources (uses)
(2;064,509)
(63.J20
1,995,989
Excess (deficiency) of
revenues and other financing
sources over (under)
expenditures and other
financing uses
-
-
-
Fund balances at beginning of year
-
-
Fund balances at end of year
48
EXHIBIT B-10
CITY OF DIAMOND BAR
Community Development Block Grant Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
49
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Intergovernmental
$612,765
300,164
(312,601)
Other revenues
231
231
Total revenues
612,765
300,395
(312,370)
Expenditures:
Current:
Community development
111,500
102,154
9,346
Capital outlay
300
295
5
Total expenditures
111,800
102,449
9351
Excess (deficiency) of
revenues over (under)
expenditures
500,965
197,946
(303,019)
Other financing sources (uses):
Operating transfers out39(
3,9651
(197,946)
196,019
Total other financing sources (uses)39(
3,965)
(197,946)
196,019
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures
and other fmancing uses
107,000
-
(107,000)
Fund balances at beginning of year
-
Fund balances at end of year
I107 000
(107,000)
49
EXHIBIT B-11
CITY OF DIAMOND BAR
Landscape Maintenance Districts Funds
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
50
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Special assessments
$547,632
538,896
(8,736)
Intergovernmental
-
17,252
17,252
Interest
5,300
14,848
9,548
Total revenues
552,932
570,996
18,064
Expenditures:
Current:
Public works
451,189
381,078
70,111
Total expenditures
451,189
381,078
70,111
Excess (deficiency) of
revenues over (under)
expenditures
101,743
189,918
88,175
Fund balances at beginning of year
215,860
215,860
-
Fund balances at end of year
IL2..603
405,778
88,175
50
CITY OF DIAMOND BAR EXHIBIT B-12
Bicycle and Pedestrian Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
51
Variance
Favorable
Budeet
Actual
(Unfavorable)
Revenues:
Intergovernmental
$20,000
-
(20,000)
Interest
3,000
7,756
4,756
Total revenues
23,000
7,7561(
5,244)
Expenditures:
Current:
Community development
-
16,3081(
6,308)
Total expenditures
-
16,308
(16,308)
Excess (deficiency) of
revenues over (under)
expenditures
23,000
(8,552)
(31.552)
Other financing sources (uses):
Operating transfers out
LLjj..692
(123,696)
30,996
Total other financing sources (uses)15(
4,692)
(123,696)
30,996
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures
and other financing uses
(131,692)
(132,248)
(556)
Fund balances at beginning of year
142,204
142,204
-
Fund balances at end of year
L11512
9,956(556)
51
CAPITAL PROJECTS FUNDS
Capital Projects Funds are used to account for the purchase or construction of major capital
facilities which are not financed by Proprietary Funds or Trust Funds. Capital Projects Funds are
ordinarily not used to account for the acquisition of furniture, fixtures, machinery, equipment and
other relatively minor or comparatively short-lived general fixed assets.
The City of Diamond Bar has three Capital Projects Funds:
Grand Avenue Construction Fund - To account for the expenditure of funds received from the
County of San Bernardino in settlement of the Grand Avenue litigation. These funds are used for
street and traffic improvements along Grand Avenue.
Capital Improvement Fund - To account for the costs of constructing street improvements, park
improvements, and other public improvements not normally included within the other Capital
Projects funds. Financing is provided by developer fees and interfund transfers from the Special
Revenue Funds and the General Fund.
Redevelopment A ency Fund - To account for general fund monies transferred to the
Redevelopment Agency for approved capital projects and administrative costs.
53
CITY OF DIAMOND BAR
Capital Projects Funds
Combining Balance Sheet
Year ended June 30, 1996
EXHIBIT C-1
Grand
Avenue Capital Redevelopment Totals
Construction Improvement Agency 1996 1995
Assets
Cash and investments
Due from other funds
Total assets
Liabilities and fund balances
Liabilities:
Accounts payable
Accrued expenses
Retentions payable
Due to other funds
Total liabilities
Fund balances:
Reserved for:
Encumbrances
Unreserved:
Designated for:
Specific projects
and programs
Total fund balances
Total liabilities
and fund balances
$139,131 252,879 - 392,010 540,435
- 24,111 24,111 539,031
139131 252.879 24,111 416,121 1,079,466
$ - 74,311
24,111 98,422
386,387
- 227
- 227
310
- 18,318
- 18,318
161,031
' -
-
1,225
- 92,856
24,111 116,967
548,953
18,600 76,399
- 94,999
395,061
120,531 83,624
- 204,155
135,452
139,131 160,023
- 299,154
530,513
1129,131 252,879
54
24,111 416,121 1,079,466
CITY OF DIAMOND BAR EYHIBIT C-2
Capital Projects Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year ended June 30, 1996
Grand
Avenue
Capital
Redevelopment Totals
Construction
Improvement
Aszency
1996
1995
Revenues:
Licenses, permits
and fees
Intergovernmental
$ -
-
82,058
-
-
82,058
59,200
Interest
-
7,655
-
-
-
7,655
116,100
9,145
Total revenues
-
89,713
-
89,713
184,445
Expenditures:
Current:
Highways and streets
575,930
438,269
-
1,014,199
1;281,010 .
Public works
-
338,072
-
338,072
853,363
Community development -
110,533
48,027
158,560
236,569
Capital outlay
-
440,864
-
440,864
41,293
Debt service:
Principal
-
100,000
-
100,000
100,000
Interest
-
4,930
4,930
8,780
Total expenditures
575,930
1,432,668
48,027
2,056,625
2,521,015
Excess (deficiency) of
revenues over (under)
expenditures
575 930)
(L212;.9551
(48.0271
6.9121
(2,336,570)
Other financing
sources (uses):
Operating transfers in
320,000
1,367,526
-
1,687,526
2,332,488
Proceeds of advances
-
-
48,027
48,027
Total other financing
sources (uses)
320,000
1,367,526
48,027
1,735,553
2,332,488
Excess (deficiency) of
revenues and other
financing sources over
(under) expenditures
and other financing
uses
(255,930)
24,571
-
(231,359)
(4,082)
Fund balances at
beginning of year
395,061
135,452
530,513
534,595
Fund balances at end
of year
111LI31
160,023
299,154
530,513
55
CITY OF DIAMOND BAR EXHIBIT C-3
Grand Avenue Construction Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
56
Variance
Bud¢ t
Actual
Favorable
(Unfavorable)
Expenditures:
Current:
Highways and streets
$724,300
575.930
148.370
Total expenditures
724.300
575,930
148.370
Excess (deficiency) of
revenues over (under)
expenditures724
300
575 930
148.370
Other financing sources (uses):
Operating transfers in
320.000
320,000
_
Total other financing sources (uses)
320,000
320.000
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures
and other financing uses
(404,300)
(255,930)
148,370
Fund balances at beginning of year
395.061
395.061
-
Fund balances (deficit) at end of year
U2..239)
139.131
148,370
56
EXHIBIT C-4
CITY OF DIAMOND BAR
Capital Improvement Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
57
Variance
Favorable
Budget
Actual
(Unfavorable)
Revenues:
Licenses, permits and fees
$ 40,000
82,058
42,058
Intergovernmental
63,000
-
(63,000)
Interest
-
7,655
7,655
Total revenues
103,000
89,7131(
3,287)
Expenditures:
Current:
Highways and streets
2,258,292
438,269
1,820,023
Public works
949,400
338,072
611,328
Community development
298,445
110,533
187,912
Capital outlay
3,277,095
440,864
2,836,231
Debt service:
Principal
100,000
100,000
-
Interest
4,930
4,930
-
Total expenditures
6,888,162
1,432,668
5,455,494
Excess (deficiency) of
revenues over (under)
expenditures
(6,785,162)1
3(, 42,955)
5,442,207
Other financing sources (uses):
Operating transfers in
6,790,662
1,367,526
5 423 136)
Total other financing sources (uses)
6,790,662
1,367,526
(5,423,136)
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures
and other financing uses
5,500
24,571
19,071
Fund balances at beginning of year
135,452
135,452
Fund balances at end of year
L-140.952
160,023
19,071
57
CITY OF DIAMOND BAR EXHIBIT C-5
Redevelopment Agency Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 1996
58
Variance
Favorable
Expenditures:
Budget
Actual
(Unfavorable)
Current:
Community development
$109,150
48,027
61,123
Total expenditures
109,150
48,027
61,123
Excess (deficiency) of
revenues over expenditures10(
9,1501
48 027
61,123
Other financing sources (uses):
Proceeds of advances from the City
109,150
48,0276(
1,123)
Total other financing sources (uses)
109,150
48,027
(61,123)
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures
and other financing uses
Fund balances at beginning of year
Fund balances at end of year
58
AGENCY FUNDS
Agency Funds are used to account for assets held by a government as an agent for individuals,
private organizations, other governments and/or other funds.
The City of Diamond Bar has one Agency Fund:
Deferred Compensation Agency Fund - To account for monies held in trust by the City for
employees who elect to defer a portion of their salary until retirement.
59
CITY OF DIAMOND BAR
Agency Funds
Statement of Changes in Assets and Liabilities
Year ended June 30, 1996
EXHIBIT D-1
Balance at Balance at
July 1, 1995 Additions Deductions June 30, 1996
Deferred Compensation Fund
Assets
Cash and investments 122LI31 122.511 66.124 381.518
Liabilities
Deferred compensation payable 12IL131 122.511 66.124 381.518
A
EXHIBIT E-1
CITY OF DIAMOND BAR
Comparative Schedule of General Fixed Assets by Source
June 30, 1996 and 1995
62
1996
1995
General fixed assets:
Land
$1,969,899
1,961,615
Buildings
859,345
859,345
Improvements other than buildings
579,301
579,301
Furniture and equipment
751,952
684,279
Total general fixed assets
4,160,497
4,084,540
Investment in general fixed assets by source:
General Fund
3,083,816
3,002,922
Donations
97,949
98,649
Federal and state governments
966,144
970,381
Assessment districts
12,588
12,588
Total investment in general fixed assets
4 160,497
4,084,540
62
CITY OF DIAMOND BAR
Schedule of General Fixed Assets - by Function and Activity
June 30, 1996
Function and Activity
General Government:
City Council
Administration
City Clerk
Community Development
Finance
Other
Total General Government
Public Safety:
Sheriff
Emergency Preparedness
Total Public Safety
Public Works
Culture and Recreation
Library
Total general fixed assets
EXHIBIT E-2
63
Improvements
Furniture
Other than
and
Land
Buildings Buildings
Equipment
Total
$ -
-
8,969
8,969
-
- -
430,376
430,376
-
- -
16,381
16,381
-
- -
16,102
16,102
-
-
59,158
59,158
409,899
11,000
420,899
409,899
541,986
951,885
-
- -
13,775
13,775
25,882
25,882
39,657
39,657
19,735
19,735
1,560,000
859,345 579,301
117,714
3,116,360
32,860
32,860
JL2L9,899 899
859,345 579,301
751,952
4,160,497
63
Exhibit E-3
CITY OF DIAMOND BAR
Schedule of Changes in General Fixed Assets - by Function and Activity
Year ended June 30, 1996
Function and Activitv
Balance at
July
Additions
Deletions
Balance at
June 30, 1996
General Government:
City Council
$ 8,969
-
-
8,969
Administration
City Clerk
422,777
9,946
2,347
430,376
Community Development
16,381
15,328
774
-
-
16,381
16,102
Finance
Other
59,158
59,158
412,615
14,284
6,000
420,899
Total General Government
935,228
25,004
8,347
951,885
Public Safety:
Sheriff
13,775
-
-
13,775
Emergency Preparedness
25,882
-
-
25,882
Total Public Safety
39,657
-
-
39,657
Public Works
19,735
-
19,735
Culture and Recreation
3,089,920
26,440
3,116,360
Library
-
32,860
-
32,860
Total general fixed assets4
084 540
84,304
8,347
4.160.497
64
City of Diamond Bar
General Governmental Expenditures by Function (1)
Since Incorporation in April, 1989
(unaudited)
Fiscal General Public Public Culture & Capital Debt
YOK Government Safety Works Recreation Outlay* Service
1988-89
$249,482
$438,805
$90,927
$31,296
$0
1989-90
$2,509,540
$3,235,362
$1,143,795
$357,604
$1,027,049
1990-91
$3,322,753
$3,600,879
$1,397,501
$603,997
$949,540
1991-92
$2,923,206
$3,794,887
$1,673,144
$740,687
$359,931
1992-93
$2,963,968
$3,478,006
$2,094,910
$822,559
$1,876,098
1993-94
$2,456,056
$3,819,724
$2,310,313
$976,957
$1,638,409
1994-95
$2,270,162
$4,099,515
$2,678,261
$1,072,288
$1,726,067
1995-96
$2,319,801
$4,110,104
$2,372,404
$1,127,136
$1,579,421
Table 1
Total
$6,325 $816,835
$90,842 $8,364,192
$0 $9,874,670
$0 $9,491,855
$100,000 $11,335,541
$564,790 $11,766,249
$108,780 $11,955,073
$104,930 $11,613,796
(1) Includes General, Special Revenue and Capital Project Funds.
* Note: Capital Outlay includes Street & Highways Expenditures
Source: City Finance Department
City of Diamond Bar
General Governmental Revenues by Source (1)
Since Incorporation in April, 1989
(unaudited)
Fiscal
Special
Licenses 3
Inter-
Fines 6
Use of Money
Year
Taxes •
Assessments
Permits
Governmental
Forfeiture
& Prope
1988-89
$21,093
$0
$112,578
$1,371,326
$1,946
$1,650
1989-90
$3,497,401
$409,454
$841,525
$5,271,606
$193,852
$440,520
1990-91
$4,409,302
$422,038
$597,771
$5,993,281
$281,891
$506,081
1991-92
$4,593,790
$466,369
$864,260
$5,067,309
$97,730
$578,340
1992-93
$4,494,173
$469,671
$724,694
$5,910,715
$123,242
$451,077
1993-94
$5,060,850
$499,030
$965,835
$5,539,046
$187,430
$466,209
1994-95
$5,174,343
$476,148
$881,588
$5,640,400
$253,824
$732,693
1995-96
$5,538,406
$538,896
$1,066,475
$5,735,096
$261,138
$863,855
16
14
12
10
8
6
4
2
0
Total General Governmental Revenues
T I 2
Other
Revenue
Tota
$46,625
$1,555,218
$8,313
$10,662,671
$55,307
$12,265,671
$273,078
$11,940,876
$101,305
$12,274,877
$38,372
$12,756,772
$56,399
$13,215,395
$50,787
$14,054,653
1988.89 1989-90 1990-91 1991-92 1992-93 1993-94 199495 1995-96
Fiscal Year
(1) Includes General, Special Revenue and Capital Project Funds
Note: 1991-1992 "Other Revenue" includes $179,679 of developer fees collected in the Special Revenue Fund
" Note: Taxes category includes Charges for Services.
Source: City Finance Department
66
City of Diamond Bar Table -3
Secured Property Tax Levies and Collections
Since Incorporation April 1989
(unaudited)
Fiscal
Total Current
Total Current
Percent of Levy
Dellquent Tax
Year
LM
Collections
Collected
Receivables
1988-89
Not Available
Not Available
Not Available
Not Available
1989-90
$908,401
$835,873
92.02%
$72,529
1990-91
$1,089,679
$1,013,572
93.02%
$76,107
1991-92
$1,232,346
$1,144,019
92.83%
$88,327
1992-93
$1,117,482
$1,025,382
91.76%
$92,101
1993-94
$1,180,435
$818,467
69.34%
.$361,969
1994-95
$1,804,068
$1,625,911
90.12%
$178,157
1995-96
$1,796,593
$1,711,983
95.29%
$84,610
Property Tax Collections (in thousands)
2,000
1,500
Soo
01
1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96
Fiscal Year
Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that resulted in
additional property tax payments totalling $1,882,789. The funds were received in three (3) payments
payments dated February 1994, August 1994 and August 1995. These amounts are not included in the
above figures as they were associated with the initial property tax transfer at the date of incorporation.
Source: Los Angeles County Auditor/Controller
67
T_We 4
City of Diamond Bar
Assessed Value of Secured and Unsecured Property
Since Incorporation in April, 1989
(unaudited)
Tax
Secured Gross
Unsecured Gross
Annual Percent
Year
Assessed Value
Assessed Value
Public Utillty
Exemptions
Net Assessed Value
NAV Increase
1988-89'
$2,345,946,185
$0
$0
$0
$2,345,946,185
Not Applicable
1989-90'
$2,663,648,618
$0
$0
$0
$2,663,648,618
13.54%
1990-91
$2,926,368,105
$0
$827,618
$5,409,199
$2,921,786,524
9.69%
1991-92
$3,285,467,698
$40,698,263
$692,390
$10,921,667
$3,315,936,684
13.49%
1992-93
$3,493,803,851
$45,032,160
$0"
$27,932,643
$3,510,903,368
5.88%
1993-94
$3,536,453,242
$49,709,273
$844,313
$25,119,688
$3,561,887,140
1.45%
1994-95
$3,619,436,021
$57,158,841
$820,862
$33,523,553
$3,643,892,171
2.30%
1995-96
$3,659,337,876
$60,689,091
$825,138
$35,979,540
$3,684,872,565
1.12%
Net Assessed Value (in millions)
4,000
3,500
N
3,000
2,500
2,000 '
1988-89' 1988.90• 1990-91
1991-92 1992-93 1993-94 1994-95 1995-96
Fiscal Year
'1988-89 and 1989-90 estimated by using the combined unincorporated areas of Pomona Unified School and Walnut Valley
Unified School District - Source: California Municipal Statistics
" Los Angeles County Auditor/Controller reported no Public Utility Valuations
Source: Los Angeles County Auditor/Controller, HdL Coren & Cone
68
Typical Property Tax Rates
(Percent of Assessed Value)
F2.000
1.750
City of Diamond Bar
1.500
_
Table 5
1.250
Property Tax Rates - All Direct and Overlapping Governments
1.000
--
0.750
/
(Per $100 of Assessed Valuation)
0.500
0.250
Since Incorporation In April, 1989
1988-89 1989-90 1990.91 1991-92 1992-93 1993-94 199495 1995-96
Fiscal Year
i
(unaudited)
Fiscal
Yesr
General
Los Angeles
Walnut Valley Walnut Valley L.A. County
L.A. County
Metropolitan
Co-unntX
Sahaol District Water District Flood Control
Sanitation
Water District
Total
1988-89
1989-90
_
_
_ -
-
-
Not Available
1990-91
1991-92
1.0000000
0.0021040
0.1597230 0.0578770 0.0057860
0.0007470
0.0097000
not 1.2 593701e
1992-93
1.0000000
1.0000000
0.0018880
0.0014090
0.0404290 0.0516750 0.0053760
0.0002090
0.0089000
1.1084770
1993-94
1.0000000
0.0017130
0.0974170 0.0481650 0.0033970
0.0863570
0.0002060
0.0089000
1.1594940
1994-95
1.0000000
0.0019930
0.0448070 0.0042120
0.0649030 0.0000000
0.0000000
0.0089000
1.1459890
1995-96
1.0000000
0.0018140
0.0060410
0.0089866 0.0000000 0.0009630
0.0000000
0.0089000
1.0818370
0.0000000
0.0089000
1.0206636
Typical Property Tax Rates
(Percent of Assessed Value)
F2.000
1.750
1.500
_
1.250
1.000
--
0.750
/
0.500
0.250
0.000
1988-89 1989-90 1990.91 1991-92 1992-93 1993-94 199495 1995-96
Fiscal Year
i
Note: Property tax rates based on a typical tax rate area
Source: Los Angeles County Auditor/Controller, HdL Coren & Cone
City of Diamond Bar
Principal Taxpayers
June 30, 1996
Taxpayer
Primary use
Diamond Bar Business Associate
Commercial
Landsing Pacific Fund
Commercial
Hidden Manna Corporation
Commercial
Nikko Capital Corporation
Commercial
Lincoln Emerald Pointe
Residential
Shea Homes Limited Partnership
Industrial
Martin Brattrud Properties
Commercial
Nugit Maple Santee Partnership
Commercial
TCEP 11 Properties Joint Venture
Commercial
Margaret M. Tam Trust
Residential
Source: HdL Coren & Cone
70
Table 6
1995-1996 Percentage of Total
$29,308,591
0.79%
$22,196,969
0.60%
$18,792,131
0.51%
$13,008,545
0.35%
$11,958,061
0.32%
$10,822,638
0.29%
$10,686,643
0.29%
$10,123,597
0.27%
$10,084,582
0.27%
$9,518,350
0.26%
$146,499,107 3.94%
City of Diamond Bar
Computation of Legal Debt Margin
June 30, 1996
(unaudited)
Assessed Valuations:
Assessed Value
Add Back: Exempt Property
Total Assessed Value
Legal Debt Margin:
Debt Limitation - 15% of Total Assessed Value"
Debt Applicable to Limit
Total Bonded Debt
Less: Special Assessment Bonds
Revenue Bonds
Available for Repayment of General Obligation Bonds
Total Debt Applicable to Limitation
Legal Debt Margin
The City of Diamond Bar has no bonded indebtedness.
Section 43605 of the California Government Code
Source: City Finance Department, Hdl Coren & Cone
71
$0
$0
$0
$0
Tattle 77
$3,684,872,565
$35,979,540
$3,720,852,105
$558,127,816
$0
$558,127,816
City of Diamond Bar
Computation of Direct and Overlapping Debt
June 30, 1996
(unaudited)
Los Angeles County Facilities 1987 Debt Service
LA Co Flood Control Storm Drain Debt Service
Metropolitan Water District Debt Service
Pomona Unified School District. '91-A Debt Service
Pomona Unified School District. '91-B Debt Service
Pomona Unified School District. '91-C Debt Service
Pomona Unified School District. '91-D Debt Service
Pomona Unified School District. '91-E Debt Service
Pomona Unified School District. '91-F Debt Service
Walnut Valley Uni ied '78-A Debt Service
Walnut Valley Unified '91-A Debt Service
Walnut Valley Unified '91-B Debt Service
Table 8
Gross Bonded
Debt Balance % Applicable Debt Q 6/30/96
$66,595,000
$61,975,000
$736,023,397
$5,000,000
$10,000,000
$20,000,000
$2,930,000
$7,500,000
$7,000,000
155,000
500,000
14,950,000
TOTAL GROSS DIRECT AND OVERLAPPING BONDED DEBT
0.798%
0.798%
0.798%
0.798%
0.832%
0.832%
0.451%
13.559%
26.992%
26.992%
76.659%
23.471%
$561,653
$505,851
$6,445,121
$1,032,485
$2,064,970
$4,129,941
$605,036
$1,548,728
$1,445,479
$118,831
$289,412
$8,653,431
$27,400,938
Report reflects general obligation debt which is being repaid through voter -approved indebtedness. It excludes
revenue, mortgage revenue, tax allocation bonds, interim financing obligations, non -bonded capital lease
obligations and certificates of participation
Source: Hdl Coren & Cone
72
Tyne of Coverage
Liability:
General Liability, Automobile
Liability, Bodily Injury, Property
Damage, Personal Injury
Special Liability:
Errors and Ommissions, Employ-
ment Practices Injury, Contractual
Liability Injury, Broadcast/Publicatlon
Publication Injury, Employee Benefits,
Administration Injury, Discimination
Injury
Property:
All -Risk, including buildings,
contents, garaged vehicles,
contractor's equipment, fine arts,
rental income and other mis-
cellaneous extensions of coverage
Automobile Physical Damage
Crime:
Public Employee Honesty Blanket
Bond
Public Official Bond (Mayor, City
Managerfrreasurer, City Clerk,
Accounting Manager)
Workers' Compensation:
Work-related injury/illness claims
for temporary and permanent
disability
Source: City Finance Department
City of Diamond Bar Table 9
Schedule of Insurance In Force
June 30, 1996
Limits/Deductibles Insurer Po (C' Period
$10,000,000 combined single limit Self Insured Program/ 07/1/95-07/1/96
limit each occurrence, $25,000,000 Southern California Joint
aggregate. $20,000 self-insured Powers Insurance Authority
retention
$1,000,000 each occurrence, Self Insured Program/ 07/1/95-07/1/96
$2,000,000 aggregate. Retained Southern California Joint
loss of $20,000 per occurrence and Powers Insurance Authority
20% copayment
$2,189,646 limit, deductible of Zurich Insurance 01/01/96 - 01/01/97
$5,000 per occurrence
$151,370 limit, deductible of Zurich Insurance 01/01/96 - 01/01/97
$1,000 per occurrence
$25,000 limit Western Surety 08/01/95 - 08/01/96
$100,000 limit (except City Clerk) Western Surety 08/01/95 - 08/01/96
$25,000 limit - City Clerk
California statutory limit; State Compensation 10/01/95 - 10/01/96
$1,000,000 employer's liability Insurance Fund
73
Table 10
CITY OF DIAMOND BAR
DEMOGRAPHIC AND MISCELLANEOUS STATISTICAL INFORMATION
JUNE 30, 1996
Dateof Incorporation...............................................................................................April 18, 1989
Formof Government..........................................................................................Council-Manager
Area..................................................................................................................14.9 Square Miles
Milesof Streets.......................................................................................................................137
Employees(full-time)................................................................................................................25
Fire Protection (Los Angeles County Consolidated Fire Protection District):
Numberof Stations...................................................................................................................3
Number of Firemen and Officers.............................................................................................40
Police Protection (Contract with Los Angeles County):
Numberof Stations...................................................................................................................1
Numberof Officers..................................................................................................................27
Sewers:
SanitarySewers...............................................................................................................146.88
StormSewers....................................................................................................................31.95
Recreation and Culture:
CommunityCenters..................................................................................................................1
Parks....................................................................................................................... . ...............10
ParkAcreage (developed)....................................................................................................45.4
ParkAcreage (undeveloped)...................................................................................................97
Education:
ElementarySchools(K-6).........................................................................................................7
Middle Schools(6-8).......................................... .............2
..........................................................
Jr. High Schools(7-8)...............................................................................................................1
HighSchools(9-12)..................................................................................................................1
Population:*
Percentage
Date Population Increase
1989 60,000** -
1990 53,672 -10.55
1991 53,596 - 0.14
1992 53,576 - 0.04
1993 54,315 1.32
1994 54,507 0.35
1995 54,284 - 0.41
1996 56,003 3.10
** Estimate Only
* Source: State of California, Department of Finance
74
City of Diamond Bar Table 11
Residential and Commercial Construction
Since Incorporation in April, 1989
(Unaudited)
Bank
Dem
1988-89
$321,853,000
New Construction
$343,605,000
Fiscal
Residential (1)
Commercial
Year
Units
Valu•
Units
Value
1988-89
$423,640,000
Not Available
Not Available
1989-90
39
$12,246,600
6
$269,372
1990-91
24
$6,989,816
17
$1,528,280
1991-92
26
$13,596,000
1
$500,000
1992-93
11
$6,757,000
2
$558,000
1993-94
10
$6,053,000
0
$0
1994-95
8
$4,619,400
0
$0
1995-96
26
$16,715,000
0
$0
Alterations and Additions
Fiscal
Residential (1)
Commercial
YOM
Units
Valua
Unita
Value
1988-89
Not Available
Not Available
1989-90
437
$4,085,588
212
$4,036,302
1990-91
744
$8,868,435
83
$11,361,825
1991-92
638
$10,799,186
68
$3,585,038
1992-93
600
$6,894,000
94
$6,259,900
1993-94
570
$5,781,300
95
$4,839,400
1994-95
487
$5,649,500
81
$2,454,800
1995-96
651
$7,285,100
52
$2,460,200
Bank
Dem
1988-89
$321,853,000
1989-90
$343,605,000
1990-91
$377,224,000
1981-92
$381,710,000
1992-93
$371,506,000
1993-94
$379,581,000
1994-95
$423,640,000
(1) Includes multiple dwellings
Source: City's Contract Building & Safety Provider, Findley Reports
75
City of Diamond Bar T_ -able 12
Ratio - Unreserved General Fund Balance to Annual General Fund Expenditures
Since Incorporation in April, 1989
(unaudited)
1988-89 1989-90 1990-91 1991-.92 1_992-93 1993-94 1994-95 1995-1996
Unreserved General Fund
Balance $50,915 $1,375,030 $2,200,322 $3,019,852 $3,305,067 $5,677,619 $7,711,454 $9,600,649
Annual General Fund
Expenditures $798,947 $6,600,559 $8,031,832 $8,208,271 $8,232,941 $9,329,431 $8,241,463 $8,446,432
Ratio 0.064 0.208 0.274 0.368 0.401 0.609 0.936 1.137
General Fund Ratio
1.2
1.0
i
0.8
0.6
rX
0.4
0.2
0.0
1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-1996
Fiscal Year
Source: City Finance Department
76
CITY OF DIAMOND BAR
Name
Terrence L. Belanger, City Manager
Linda G. Magnuson, Accounting Manager
Joann M. Gitmed, Senior Accountant
Conrad and Associates, C.P.A., L.L.P
Mike Nelson, Community Relations Officer
Source: City of Diamond Bar
Schedule of Credits
June 30, 1996
77
Area of Contribution
General Overview
Letter of Transmittal
General Overview
Letter of Transmittal
Statistical Tables
Statistical Tables
Financial Statements
Notes to Financial Statements
Cover and Divider Page Design
Table 13
DIAMOND BAR REDEVELOPMENT AGENCY
Financial Statements
Year ended June 30, 1996
(with Independent Auditors' Report Thereon)
DIAMOND BAR REDEVELOPMENT AGENCY
Financial Statements
Year ended June 30, 1996
TABLE OF CONTENTS
Page
Independent Auditors' Report 1
Financial Statements:
• Combined Balance Sheet - All Governmental Fund Types and
Account Groups 2
• Combined Statement of Revenues, Expenditures and Changes
in Fund Balances - All Governmental Fund Types 3
• Combined Statement of Revenues, Expenditures and Changes in
Fund Balances - Budget and Actual - All Governmental Fund
Types 4
• Notes to the Financial Statements
Independent Auditors' Compliance Report
5
CONRAD CERTIFIED PUBLIC ACCOUNTANTS
1100 MAIN STREET, SUITE C
SSOCIA ES, L.L.P. IRVINE, CALIFORNIA 92614
(714) 474-2020
A PARTNERSHIP INCLUDING PROFE5SIONAL CORPORATIONS
Board of Directors
Diamond Bar Redevelopment Agency
Diamond Bar, California
INDEPENDENT AUDITORS' REPORT
We have audited the accompanying financial statements of the Diamond Bar Redevelopment
Agency, a component unit, of the City of Diamond Bar, California as of and for the year ended
June 30, 1996, as listed in the table of contents. These financial statements are the responsibility
of the management of the Diamond Bar Redevelopment Agency. Our responsibility is to express
an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards, issued by the Comptroller General of the United States. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that
our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of the Diamond Bar Redevelopment Agency at June 30, 1996, and the
results of its operations for the year then ended, in conformity with generally accepted
accounting principles.
GB�tcif f�ssacs+�� G.[.P•
August 30, 1996
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
DIAMOND BAR REDEVELOPMENT AGENCY
Combined Balance Sheet - All Governmental Fund Types and Account Groups
June 30, 1996
See accompanying notes to the financial statements.
2
Governmental
Fund Type
Account Group
Totals
Capital
General Long-
(Memorandum Only)
Proiects
Term Debt
1996
Assets and Other Debits
Assets:
Due from other governments
$24,111
-
24,111
Other debits:
Amount to be provided for
retirement of long-term debt
-
48,027
48,027
Total assets and
other debits
24,111
48,027
72,138
Liabilities Equity and Other Credits
Liabilities:
Accounts payable
$24,111
-
24,111
Advances payable to the
48.027
48,027
City of Diamond Bar
-
Total liabilities
24,111
48,027
72,138
Equity and other credits:
Fund balances
-
-
-
Total equity and
other credits
-
-
Total liabilities, equity
and other credits
24 111
48,027
72,138
See accompanying notes to the financial statements.
2
DIAMAOND BAR REDEVELOPMENT AGENCY
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances - All Governmental Fund Types
Year ended June 30, 1996
See accompanying notes to the financial statements.
Capital
Projects
Expenditures:
Professional fees
$48,027
Total expenditures
48,027
Excess (deficiency) of revenues
(48.027)
over (under) expenditures
Other financing sources (uses):
48,027
Proceeds of advances from City
Total other financing sources (uses)
48,027
Excess (deficiency) of revenues
and other sources over (under)
expenditures and other sources
-
Fund balance at beginning of year
-
Fund balance at end of year
�=—
See accompanying notes to the financial statements.
DIAMOND BAR REDEVELOPMENT AGENCY
Combined Statement of Revenues, Expenditures
and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types
Year ended June 30, 1996
Capital Projects
Variance -
Favorable
Budget Actual (Unfavorable)
Expenditures:
Professional fees
$109,150
48,027
61,123
Total expenditures
109.150
48,027
61,123
Excess (deficiency) of
revenues over expenditures
1109,150)
(48.027)
61,123
Other financing sources (uses):
Proceeds of advances from the City
109.150
48,027
(61.123)
Total other financing
sources (uses)
109,150
48.0276(_1,123)
Excess (deficiency) of
revenues over expenditures
and other sources (uses)
-
-
-
Fund balances at beginning of year
-
-
-
Fund balances at end of year
—
See accompanying notes to the financial statements.
4
DIAMOND BAR REDEVELOPMENT AGENCY
Notes to the Financial Statements
Year ended June 30, 1996
(1) Summary of Significant Accounting Policies
The following is a summary of the significant accounting policies of the Diamond Bar
Redevelopment Agency (Agency):
(a) Fund Accounting
The basic accounting and reporting entity is a "fund". A fund is defined as an
independent fiscal and accounting entity with a self -balancing set of accounts, recording
resources, related liabilities, obligations, reserves and equities segregated for the purpose
of carrying out specific activities or attaining certain objectives in accordance with
special regulations, restrictions or limitations.
The accounting records of the Agency are organized on the basis of funds and account
groups classified for reporting purposes as follows:
Governmental Funds
Capital Projects Fund
The Capital Projects Fund is used to account for the financial activities for the
development of redevelopment project areas, including acquisition of properties, cost of
site improvements, other costs of benefit to the project areas and administrative expenses
incurred in sustaining the Agency. Under provisions of the Health and Safety Code this
fund is referred to as the "Redevelopment Fund".
Account Group
General Lona -Term Debt Account Group
The General Long -Term Debt Account Group is used to account for the unmatured
principal of the Agency's general long-term debt in a separate self -balancing group of
accounts. The proceeds of the indebtedness is recorded in the Capital Projects
(Redevelopment) Fund and serves as a financing source for redevelopment expenditures.
Wi
DIAMOND BAR REDEVELOPMENT AGENCY
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies (Continued)
(b) Basis of Accounting
The Agency's financial statements are presented on the modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are considered
susceptible to accrual when they become both measurable and available. "Available"
means collectible within the current period or shortly thereafter to be used to pay
liabilities of the current period. Expenditures are recorded when the related liabilities are
incurred.
(c) Relationship to the City of Diamond Bar
The Diamond Bar Redevelopment Agency is an integral part of the reporting entity of the
City of Diamond Bar. The fund and account group of the Agency have been included
within the scope of the financial statements of the City because the City Council of the
City of Diamond Bar is the governing board and exercises responsibility over the
operations of the Agency. Only the fund and account group of the Agency are included
herein, therefore, these financial statements do not purport to represent the financial
position or results of operations of the City of Diamond Bar, California.
(d) BudaetM Information
The Agency budget is adopted on a basis consistent with generally accepted accounting
principles. The City Administrator is required to prepare and submit to the Agency's
Board of Directors the annual budget of the Agency and administer it after adoption.
Agency Board approval is required for budget revisions that affect the total
appropriations of the Agency.
(e) Memorandum Only Totals
Columns in the accompanying financial statements captioned "Totals (Memorandum
Only)" are not necessary for a fair presentation of the financial statements in accordance
with generally accepted accounting principles, but are presented as additional analytical
data. Interfund balances and transactions have not been eliminated. Therefore, the data in
this column does not represent consolidated financial information.
101
DIAMOND BAR REDEVELOPMENT AGENCY
Notes to the Financial Statements
(Continued)
(2) Creation of the Diamond Bar Redevelopment Agent
The City Council of the City of Diamond Bar passed, approved and adopted Ordinance
No. 1 on February 6, 1996, declaring a need for a Redevelopment Agency to function in
the City of Diamond Bar. The bylaws of the Agency were adopted by Resolution No. R-
96-01. The Agency was established pursuant to the Community Redevelopment Law of
the State of California.
(3) Advances From the City of Diamond Bar
During the fiscal year ended June 30, 1996, the General Fund of the City of Diamond Bar
made advances to the Redevelopment Agency Capital Projects Fund for various start up
costs in the amount of $48,027. Repayment of advances is not required until funds
become available to the Agency. Interest accrues on advances at the average daily rate
earned on investments in the State of California Local Agency Investment Fund.
The following represents the changes reflected in the general long-term debt account
group:
Balance at
July 1, 1995 Proceeds Repayments
Advances from the
City of Diamond Bar_ 48.027 -
Balance at
June 30, 1996
48,027
CONRAD
SOCIATES,
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS
Board of Directors
Diamond Bar Redevelopment Agency
Diamond Bar, California
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITOR'S COMPLIANCE REPORT
I I UL) NIMIN J I - 1, - •
IRVINE, CALIFORNIA 92614
(714) 474-2020
We have audited the financial statements of the Diamond Bar Redevelopment Agency (Agency)
as of and for the year ended June 30, 1996, and have issued our opinion thereon dated August 30,
1996. We conducted our audit in accordance with generally accepted auditing standards and
Government
Auditing
tostandards
that we perform
audit to
obtain reasonable assurance whetherhe financialstemtsarfreofmaterial
misstatement.
Compliance with laws and regulations applicable to the Agency is the responsibility of the
Agency's management. As part of obtaining reasonable assurance about whether the financial
statements are free of material misstatement, we performed tests of the Agency's compliance
of
with provisions of laws and regulations contained in the Guidelines for Compliance Audits
California Redevelopment Agencies issued by the State Controller's Office, Divisin of Local
oa
Government Fiscal Affairs.
The results of our tests indicated that, with respect to the items tested, the Agency complied, in
all material respects, with the provisions referred to in the preceding paragraph except as follows:
The City was not in compliance with Health and Safety Code Section 33302 in
that the City's housing element does not comply with Government Code Section
65300. In a letter from the Department of Housing and Community
Development, the State indicated that the housing element does not clearly
identify adequate sites to accommodate the City's moderate and lower income
housing needs. The City is currently in the process of revising its housing
element to eliminate deficiencies and bring the element into compliance.
With respect to items not tested, nothing came to our attention that caused us to believe that the
Diamond Bar Redevelopment Agency had not complied, in all material respects, with those
provisions.
This report is intended for the information of the Diamond Bar Redevelopment Agency and the
State Controller's Office. However, this report is a matter of public record and its distribution is
not limited.
August 30, 1996
MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PJBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and City Council Members
MEETING DATE: December 17, 1996 REPORT DATE: December 11, 1996
FROM: Terrence L. Belanger, City manger
Kellee A. Fritzal, Assistant to the City Manager
TITLE: NOTICE OF COMPLETION - SYCAMORE CANYON CREEK BED REPAIR
SUMMARY: At the City Council Meeting of October 15, 1996 the City Council awarded the Contract for the
Emergency Repair Work of Sycamore Canyon Park Channel to Gueno Development Company, the lowest
responsible bidder. Gueno Development has performed all the required work per the approved plans and
specifications. Ron Kranzer & Associates (RKA) has performed the required inspections for the project and
deems the work complete in accordance with the plans and specifications. The Project was completed two
weeks ahead of schedule. The work is now complete and ready for acceptance.
RECOMMENDATION: It is recommended that the City Council accept the Notice of Completion for Emergency
Repair Work at Sycmaore Canyon Creek Bed Repair and authorize the City Clerk to file the Notice of
Completion and release any retention amounts per previously approved plans and specifications.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Specification (on file in City Clerk's
office)
_ Ordinance(s) X Other: Notice of Completion
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been N/A _ Yes —No
reviewed by the City Attorney?
2. Does the report require a majority vote? NIA —Yes —No
3. Has environmental impact been assessed? NIA _ Yes —No
4. Has the report been reviewed by a Commission? _ Yes X No
Which Commission?
5. Are other departments affected by the report? X Yes _ No
Report discussed with the following affected departments: Public Works/Engineering,
Community Services
REVIEWED BY:
DEPARTMENT HEAD:
ni
Terrence L. ger Frank M. U
Isher K611ee A. Fritz
City Manager Assistant City Manager Assistant to the City Manager
KE(:UKDIN6 KEt1UES 1 ED BY
AND WHEN RECORDED MAIL TO
NAME CITY OF DIAMOND BAR
STREET 21660 EAST COPLEY DRIVE, STE. 100
ADDRESS
CITY& DIAMOND BAR CA 91765-4177
STATE
ATTENTION: CITY CLERK I
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21660 East Conley Drive Suite 100
Diamond Bar. CA 91765
4. The nature of the interest or estate of the owner is; In fee
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are:
NAMES ADDRESSES
City of Diamond Bar 21660 F Cooley. Suite 100 Diamond Bar CA 91765
6. A work of improvement on the property hereinafter described was completed on December 3. 1996 . The work done was:
Emcrae.,r„ oe„air Work of the Crcckbcd Channel - addition of rip -rat)
7. The name of the contractor, if any, for such work of improvement was Gueno Development Company. Inc. 714 W Olvmnic Blvd..
Suite 1120 Los Angeles CA 90015 November 12. 1996
(If no contractor for work of improvement as a whole, insert "none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Baz. County of Los Angeles. State of
California, and is described as follows: installation of rip-ra in stream bed located in Sycamore Canyon Park.
9. The street address of said property is 22930 Golden Springs Road
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Dated: December 17, 1996
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
1, the undersigned, say: I am the City Manager the declarant of the foregoing
("resident of", Manager of", "A partner of", "Owner of", etc.
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on December 17, 19 Q¢ at Diamond Bar., Califomia.
(Date of signature) (City where signed)
(Personal signanne of the individual who is swearing that the contents of
the notice of completion are true)
U IT Vf- UTAMVNU t3AK
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor & Members of the City Council
MEETING DATE: December 17, 1996 REPORT DATE: December 10, 1996
FROM: Lynda Burgess, City Clerk
TITLE: RESOLUTION NO. 96 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION BY THE
CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE NO
LONGER REQUIRED AS PROVIDED UNDER ELECTIONS CODE SECTION
17200
SUMMARY: Government Code Section 34090 provides that, "with the approval of the
legislative body by resolution and the written consent of the city attorney the
head of a city department may destroy any city record, document, instrument,
book or paper, under his charge, without making a copy thereof, after the same
is no longer required." Further, Section 17200, et. seq. of the California
Elections Code provides that elections officials shall destroy initiative petitions
"eight months after the final examination of the petition by the elections official
or as soon as practicable thereafter." The petitions recommended for
destruction are those entitled "AN INITIATIVE TO ADOPT A GENERAL PLAN"
which were filed with the City October 4, 1995. The City Attorney has reviewed
this request and has given approval.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 96 -XX approving
the destruction of certain records which are no longer required as provided by
Government Code Section 34090 and Elections Code Section 17200, et. seq.
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
X Yes
_ No by
the City Attorney?
2. Does the report require a majority vote?
_ Yes
_ No
3. Has environmental impact been assessed?
_ Yes
X No
4. Has the report been reviewed by a Commission?
_ Yes
X No
Which Commission?
5. Are other departments affected by the report?
_ Yes
X No
Report discussed with the following affected departments:
REVI E BY' DEPARTMENT HEAD:
Terrence L.13elan Frank M. Usher X L nda Burgess
City Manager Assistant City Manager City Clerk
RESOLUTION NO. 96 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE DESTRUCTION BY THE
CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH
ARE NO LONGER REQUIRED AS PROVIDED UNDER ELECTIONS
CODE SECTION 17200
WHEREAS, it has been determined that certain City records under the
charge of the following City Department are no longer required for public or private
purposes: CITY CLERK
WHEREAS, it has been determined that destruction of the above-
mentioned materials is necessary to conserve storage space and reduce staff time,
expense and confusion in handling and informing the public; and
WHEREAS, Section 17200 of the Elections Code of the State of
California authorizes an elections official to destroy original initiative petitions within
eight (8) months after the final examination by the elections official; and
WHEREAS, it is, therefore, desirable to destroy said records described
as "AN INITIATIVE TO ADOPT A GENERAL PLAN" in storage, without retaining a
copy thereof; and
Attorney.
WHEREAS, said records have been approved for destruction by the City
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
SECTION 1- That approval and authorization is hereby given the City
Clerk to destroy those records described as "AN INITIATIVE TO ADOPT A GENERAL
PLAN."
Resolution.
SECTION 2. That the City Clerk shall certify to the adoption of this
PASSED, ADOPTED AND APPROVED this day of December, 1996.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby
certify that the foregoing Resolution was passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the day of
December, 1996, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City
of Diamond Bar
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City of Diamond Bar • California
1 -888 -777 -CITY
Cover sheet
Date: I --1A Iy tai, G
Time:
No. of Pages: 3 (Including cover sheet)
0 TO: Y ' U, Imo. '-�%u ns
Company:
Phone:
FAX:
0 FROM: --(Y1ka.- ems
Department: Q:QA hk
Phone: FAX:
Comments: Fdr t)C-Y-i- C&t.t_ne.11 C2.Clc_nd ,
rC.ee rptz- dem
City of Diamond Bar
21660 E. Copley Drive, Suite 100
Diamond Bar, CA 91765-4177
909-860-2489 9 909-861-3117 (FAX)
Internet: http://www.d.diamond-barca.us
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. OR
T0: Honorable Mayor and City Council Members
MEETING DATE: December 17,1996 REPORT DATE: December 13, 1996
FROM: Terrence L. Belanger, City Manager
Kellee A. Fritzal, Assistant to the City Manager
TITLE: "A Resolution of the Council of the City of Diamond Bar Approving Plans and Specifications
for the installation of Athletic Field Lighting at Peterson Park in Said City and Authorizing and
Directing the City Clerk to Advertise to Receive Bids."
SUMMARY: At the August 6, 1996 City Council Meeting, a contract for Design of the Peterson Park Athletic
Field Lighting and Drainage improvements was awarded to Cathcart/Begin Associates. The plans and
specifications for the Athletic Field Lighting are now ready for release of bids. The City has notified the local
residents of the proposed improvements and conducted an informational meeting. Based upon the information
meeting (27 residents in attendance), letters received and the support of the Parks and Recreation
Commission it is proposed the plans and specifications be released. The plans are for nine light poles
between 70 and 80 feet tall to light the two baseball fields and the soccer field. The lights will be on separate
switches to allow only the required lights to be illuminated. The lights will also be on an automatic timer to
ensure they are shut off by 10:00 p.m. nightly.
RECOMMENDATION: It is recommended that the City Council adopt Resolution 96 - XX "A Resolution of
the Council of the City of Diamond Bar Approving Plans and Specifications for the installation of Athletic Field
Lighting at Peterson Park in Said City and Authorizing and Directing the City Clerk to Advertise to Receive
Bids."
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
X Resolution(s) X Bid Specification (on file in City Clerk's
office)
_ Ordinance(s) _ Other:
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been NIA _ Yes _ No
reviewed by the City Attorney?
2. Does the report require a majority vote? NIA —Yes _ No
3. Has environmental impact been assessed? NIA — Yes —No
4. Has the report been reviewed by a Commission? _ Yes X No
Which Commission?
5. Are other departments affected by the report? X Yes _ No
Report discussed with the following affected departments: Public Works/Engineering,
Community Services
REVIEWED BY:
Terrence L. Be er Frank M. Usher Kellee A. Fritzal C
City Manager Assistant City Manager Assistant to the City Manager
RESOLUTION NO. 96-
A RESOLUTION OF THE COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
PLANS AND SPECIFICATIONS 7OR THE INSTALLATION OF ATHLETIC FIELD
LIGHTING AT PETERSON PARR IN SAID CITY AND AUTHORIZING AND
DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to
construct certain improvements in the City of Diamond Bar.
WHEREAS, the City of Diamond Bar has prepared plans and
specifications for the construction of certain improvements.
NOW, THEREFORE, BE IT RESOLVED that the plans and
specifications presented to the City of Diamond Bar be and are
hereby approved as the specifications for Installation of
Athletic Field Lighting at Peterson Park.
BE IT FURTHER RESOLVED that the City Clerk is hereby
authorized and directed to advertise as required by law for the
receipt of sealed bids or proposals for performing the work
specified in the aforesaid plans and specifications, which said
advertisement shall be substantially in the following words and
figures, to wit:
�• ►► •; •;• ••
Pursuant to a Resolution of the City Council of the City of
Diamond Bar, Los Angeles County, California, directing this
notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar
will receive at the office of the City Clerk in the City Hall of
Diamond Bar, on or before the hour of 10 o'clock a.m. on the 16th
day of January, 1997, sealed bids or proposals for Installation
of Athletic Field Lighting at Peterson Park.
Bids will be opened and publicly read immediately in the
office of the City Clerk, Suite 100, 21660 E. Copley Drive,
Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose,
addressed to the City of Diamond Bar, California, marked, "Bid
for The Installation of Athletic Field Lighting at Peterson
Park".
PREVAILING WAGE: Notice is hereby given that in accordance
with the provisions of California Labor Code, Division 2, Part 7,
Chapter 1, Articles 1 and 2, the Contractor is required to pay
not less than the general prevailing rate of per diem wages for
work of a similar character in the locality in which the public
work is performed, and not less than the general prevailing rate
of per diem wages for holiday and overtime work. In that regard,
the Director of the Department of Industrial Relations of the
State of California is required to and has determined such
general prevailing rates of per diem wages are on file in the
office of the City Clerk of the City of Diamond Bar, Suite 100,
21660 E. Copley Drive, Diamond Bar, California, and are available
to any interested party on. request. The Contracting Agency also
shall cause a copy of such determinations to be posted at the job
site.
The Contractor shall forfeit, as penalty to the City of
Diamond Bar, not more than twenty-five dollars ($25.00) for each
laborer, workman, or mechanic employed for each calendar day or
portion, thereof, if such laborer, workman, or mechanic is paid
less than the general prevailing rate of wages hereinbefore
stipulated for any work done under the attached contract, by him
or by any subcontractor under him, in violation of the provisions
of said Labor Code.
In accordance with the provisions of Section 1777.5 of the
Labor Code as amended by Chapter 971, Statutes of 1939, and in
accordance with the regulations of the California Apprenticeship
Council, properly indentured apprentices may be employed in the
prosecution of the work.
Attention is directed to the provisions in Sections 1777.5
and 1777.6 of the Labor Code concerning the employment of
apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or
subcontractor employing tradesmen in any apprenticeable
occupation to apply to the joint apprenticeship committee nearest
the site of the public works project and which administers the
apprenticeship program in that trade for a certificate of
approval. The certificate will also fix the ratio of apprentices
to journeymen that will be used in the performance of the
contract. The ratio of apprentices to journeymen in such cases
shall not be less than one to five except:
A. When unemployment in the area of coverage by the joint
apprenticeship committee has exceeded an average of fifteen
percent (15%) in the ninety (90) days prior to the request
for certificate, or
B. When the number of apprentices in training in the area
exceeds a ratio of one to five, or
C. When the trade can show that it is replacing at least 1/30
of its membership through apprenticeship training on an
annual basis statewide or locally, or
D. When the Contractor provides evidence that he employs
registered apprentices on all of his contracts on an annual
average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds
established for the administration of apprenticeship programs if
he employs registered apprentices or journeymen in any
apprenticeable trade on such contracts and if other Contractors
on the public works site are making such contributions.
The Contractor and subcontractor under him shall comply with
the requirements of Sections 1777.5 and 1777.6 in the employment
of apprentices.
Information relative to apprenticeship standards, wage
schedules, and other requirements may be obtained from the
Director of Industrial Relations, ex -officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division
of Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work
for all workmen employed in the execution of this Contract and
the Contractor and any subcontractor under him shall employ with
and be governed by the laws of the State of California having to
do with working hours as set forth in Division 2, Part 7, Chapter
1, Article 3 of the Labor Code of the State of California as
amended.
The Contractor shall forfeit, as a penalty to the City of
Diamond Bar, twenty-five dollars ($25.00) for each laborer,
workman, or mechanic employed in the execution of the contract,
by him or any subcontractor under him, upon any of the work
hereinbefore mentioned, for each calendar day during which said
laborer, workman, or mechanic is required or permitted to labor
more than eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each
workman needed to execute the work required by this Contract as
such travel and subsistence payments are defined in the
applicable collective bargaining agreements filed in accordance
with Labor Code Section 1773.8.
The bidder must submit with his proposal cash, cashier's
check, certified check, or, bidder's bond, payable to the City of
Diamond Bar for an amount equal to at least ten percent (10%) of
the amount of said bid as a guarantee that the bidder will enter
into the proposed Contract, within ten (10) working days, if the
same is awarded to him, and in the event of failure to enter into
such Contract said cash, cashier's check, certified check, or
bond shall become the property of the City of Diamond Bar.
If the City of Diamond Bar awards the contract to the next
lowest bidder, the amount of the lowest bidder's security shall
be applied by the City of Diamond Bar to the difference between
the lowest bid and the second lowest bid, and the surplus, if
any, shall be returned to the lowest bidder.
The amount of the bond to be given to secure a faithful
performance of the contract for said work shall be one hundred
percent (100%) of the contract price thereof, and a labor and
material bond in an amount equal to one hundred percent (100%) of
the contract price for said work shall be given to secure the
payment of claims for any -materials or supplies furnished for the
performance of the work contracted to be done by the Contractor,
or any work or labor of any kind done thereon, and the Contractor
will also be required to furnish a certificate that he carries
compensation insurance covering his employees upon work to be
done under contract which may be entered into 'between him and the
said City of Diamond Bar for the construction of said work.
No proposal will be considered from a Contractor who is not
licensed as a contractor at time of award in accordance with the
provisions of the Contractor's License Law (California Business
and Professions Code, Section 7000 et seq.) and rules and
regulations adopted pursuant thereto or to whom a proposal form
has not been issued by the City of Diamond Bar.
The work is to be done in accordance with the profiles,
plans, and specifications of the City of Diamond Bar on file in
the office of the City Clerk at the City Hall, Diamond Bar,
California. Copies of the plans and specifications will be
furnished upon application to the City of Diamond Bar and payment
of $10.00, said $10.00 is non-refundable.
Upon written request by the bidder, copiez of the plans and
specifications will be mailed when said request is accompanied by
payment stipulated above, together with an additional
nonreimbursable payment of $5.00 to cover the cost of mailing
charges and overhead.
The successful bidder will be required to enter into a
contract satisfactory to the City of Diamond Bar witnin ten (10)
working days.
In accordance with the requirements of Section 903 of the
General Provisions, as set forth in the Plans and Specifications
regarding the work contracted to be done by the Contractor, the
Contractor may, upon the Contractor's request and at the
Contractor's sole cost and expense, substitute authorized
securities in lieu of monies withheld (performance retention).
The City of Diamond Bar, California, reserves the right to
reject any and all bids.
By order of the City Council of the'City of Diamond Bar,
California.
Dated this day of , 1996.
PASSED, ADOPTED and APPROVED by the City Council of the City
of Diamond Bar, California, this day of ,
1996.
Mayor
ATTEST:
City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar,
California, do hereby certify that the foregoing Resolution was
duly and regularly passed and adopted by the Council of the City
of Diamond Bar, California, at its regular meeting held on the
day of 1996, by the following vote,
to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
City Cl(rk, City of Diamond Bar,
California
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 11, 1996 REPORT DATE: December 17, 1996
FROM: James DeStefano, Community Development Director
TITLE: AWARD OF CONTRACT TO PROVIDE ENVIRONMENTAL SERVICES FOR PROPOSED
VESTING TENTATIVE TRACT MAP NO. 52267
SUMMARY: SunCal Companies has proposers the development of two single family residential subdivisions
on portions of a 400 acre site generally located on the east side of Diamond Bar Boulevard
north of Steep Canyon Road (130 homes on a 50 acre portion of the 340 acre site) and adjacent
to Pantera Drive (60 homes on 60 acres). The project has the potential to create environmental
impacts and therefore requires the preparation of an environmental impact report.
RECOMMENDATION: It is recommended that the City enter into a Consulting Services Agreement with
BonTerra Consulting in the amount of $ 83,645.00.
LIST OF ATTACHMENTS:X Staff Report
_ Resolution(s)
—Ordinances(s)
Agreement(s)
EXTERNAL DISTRIBUTION: SunCal Companies
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
Bid Specification (on file in City Clerk's Office)
X Proposals (on file in City Clerk's Office)
1.
Has the resolution, ordinance or agreement been reviewed
_ Yes _ No
by the City Attorney?
N/A
2.
Does the report require a majority or 4/5 vote?
Majority
3.
Has environmental impact been assessed?
N/A _ Yes _ No
4.
Has the report been reviewed by a Commission?
N/A _ Yes _ No
Which Commission?
5.
Are other departments affected by the report?
_ Yes X No
Report discussed with the following affected departments:
REVIEWED BY:
- 91 fx & W .
Terren e L. Belange
City Manager
Frank M. Usher
Assistant City Manager
Jides DeStefano
Community Develop ent Director
MEETING DATE:
TO:
CITY COUNCIL REPORT
AGENDA NO.
December 11, 1996
Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: AWARD OF CONTRACT TO PROVIDE ENVIRONMENTAL
SERVICES FOR PROPOSED VESTING TENTATIVE TRACT MAP
NO. 52267
ISSUE STATEMENT: SunCal Companies has proposed the development of two single family
residential subdivisions on portions of a 400 acre site generally located on
the east side of Diamond Bar Boulevard north of Steep Canyon Road (130
homes on a 50 acre portion of the 340 acre site) and adjacent to Pantera
Drive (60 homes on 60 acres). The project has the potential to create
environmental impacts and therefore requires the preparation of an
environmental impact report .
RECOMMENDATION: It is recommended that the City enter into a Consulting Services Agreement
with BonTerra Consulting in the amount of $ 83,645.00.
FINANCIAL SUMMARY:
The project will be funded through fees paid by the developer to the City. The developer has executed
an agreement for payment of all costs associated with the processing of the project.
BACKGROUND:
The project applicant, SunCal Companies, has proposed the development of two single family residential
projects upon the 400+ non-contiguous vacant property formerly owned by Bramelea. The property
consists of two major components.
The western portion of the property is comprised of approximately 339 acres and is located east of
Diamond Bar Boulevard and north of Steep Canyon Road. SunCal proposes the development of 130
homes on 50 acres along the proposed extension of Highcrest Drive intersecting with Diamond Bar
Boulevard at Tin Drive. The balance of the western site will be dedicated to the City of Diamond Bar
and set aside as public open space.
The eastern portion of the SunCal property is located east of Pantera Park and consists of approximately
60 acres. The developer is proposing the construction of approximately 60 homes on this acreage
incorporating a secondary means of access to Diamond Ranch High School.
The approval of the proposed projects will require several discretionary actions from the City including
tentative maps, removal or modification of map restrictions, hillside conditional use permits, oak tree
removal permits and an Amendment to the General Plan for development of homes on the eastern 60
acre site.
The City has determined that the pronnsed prnject(c) ha„,;, the nclio l;al 4n (!antA hAvAnA *AM imA Map
environment and, therefore, has undertaken the preparation of an environmental impact report to
thoroughly examine the environmental impacts and develop appropriate mitigation measures. Specific
studies are necessary to assess the impacts of the proposed project upon the existing land form, biology,
circulation patterns, traffic impacts, air quality and noise.
In October 1996 the City solicited proposals from eight experienced environmental consulting firms to
perform the environmental services associated with this project. A preproposal meeting was conducted
on November 7, 1996. The Proposals were received from BonTerra Consulting, Michael Brandman
Associates, Ultrasystems Incorporated and Envicom Corporation. The fee proposals range from $73,500
to $107,700.
Each proposal incorporated all necessary tasks required to prepare an environmental impact report. In
addition to an incorporated Community Scoping Meeting each EIR consultant was requested to prepare
visual simulation graphics to provide the public and decision makers with illustrations of the future
project conditions following project implementation.
City staff has reviewed each proposal carefully. BonTerra is recommended for award based upon their
written proposal, firm and team qualifications, similar experience and cost effective approach.
BonTerra Consulting is an environmental planning and natural resources management services firm
established in July 1996. The firm is comprised of several former Michael Brandman Associates
employees. BonTerra has proposed a team of environmental professionals with prior experience in the
development of environmental impact reports for the City. The team proposed has previously prepared
the environmental documents for the Vesting Tentative Tract Map Nos. 47850, 47851, 48487 (JCC
projects) and Vesting Tract Map No. 51169 (Unionwide).
City staff has requested that BonTerra augment specific components of their EIR proposal to reflect
additional tasks anticipated as necessary to analyze the eastern 60 unit project and to provide additional
viewpoints for the visual simulations. The budget for the additional tasks requested by the staff is
$10,170. Therefore the recommended contract amount for the preparation of the environmental impact
report for both components of the SunCal proposal is $ 83,645.
The proposed contract anticipates the retention of BonTerra to perform mitigation monitoring services
in the future, should the project be implemented, subject to City Council approval of a contract
amendment incorporating a precise scope of work and negotiated fee.
PREPARED BY:
James DeStefano
Community Development Director
ATTACHMENTS:
Project Vicinity Map
BonTerra Proposal
Draft Consulting Services Agreement
ig
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VTM 52267 EIR
Project location
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Envicom Corporation
November 7, 1996
City of Diamond Bar
REQUEST FOR PROPOSALS -
Environmental Consulting Services
PROJECT:
Environmental Impact Report for
Vesting Tentative Tract Map No. 52267
Proposed by. SunCal Companies /Diamond Hills Ranch Partnership
550 West Orangethorpe Ave., Placentia, CA 92870
(714) 996-6700
130 single family residential lots
final piece of project originally proposed in late 1970's
339 total project acres, development on approximately 60 acres
located at terminus of Highcrest Street, project extends to Diamond Bar Boulevard
dominant ridgeline, surrounded by existing single family residential products
implements 1995 General Plan - Land Use Element Strategy 1.6.1(b)
potential for an expanded project to include 60 sfr homes on 75 acres road to DRHS
ENTITLEMENT REQUESTS:
vesting tentative tract map, removal of map restrictions on a portion of the site,
conditional use permit for hillside development, clustering, planned development
significant oak and walnut tree removal, habitat removal
on and off-site mitigation potential
expanded project would require a General Plan Amendment
SCOPE OF WORK:
review proposed project, prepare initial study with City staff, spring survey, focused
Environmental impact Report, (project issues, conditions and mitigation anticipated to
also include aesthetics, traffic, circulation, geotechnical, biological resource removal, air
quality, expanded project adds land use issue, mitigation plan and monitoring, meetings
(staff 6-8, community 1, PC 2, CC 2).
ATTACHMENTS:
Project Subdivision Application
VTM 52267 Map, sketch of expanded project
developer's environmental information submittal
VTM 52267
Environmental Impact Report
Proposals
alternative site total
Michael Brandman Associates $79,531 $ 12,714 $ 92,245
BonTerra $49,825 $ 17,450 $ 67,275
Optional Field Survey 4,100
Optional Habitat Analysis
of balance of site 2,100 or $ 73,475
Ultrasystems $63,622 $ 33,200 $ 96,822
Envicom $81,854 $ 16,030 $97,884
Optional Cultural Phase II 9,815 or $107,699
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of December 18. 1996 by and between the City of
Diamond Bar, a municipal corporation ("City") and BonTerra Consulting , ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
professional environmental consulting services to City for the preparation of an Environmental Impact
Report and related services for proposed Vesting Tentative Tract Map No. 52267 and the proposed
resubdivision of Lot No. 9 of Tract 31479. proposed by SunCal Companies, as set forth in Exhibit
"A.
B. Consultant represents that it is fully qualified to perform such consulting services by
virtue of its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "A" and "B."
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "A."
2. Term of Agreement. This Contract shall take effect December 18. 1996, and shall
continue until terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which
Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit
"A." Payment will he made only after submission of proper monthly invoices in the form specified by
City. Total payment to Consultant pursuant to this Agreement shall not exceed EIGHTY THREE
THOUSAND SIX HUNDRED FORTY-FIVE AND NONE/100 dollars ($ 83 645.04 .
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall
control.
Addresses.
City: Terrence Belanger, City Manager
City of Diamond Bar
21660 East Copley Drive, Suite 100
Diamond Bar, California 91765-4177
Consultant: Tom Smith, President
BonTerra Consulting
20321 Birch Street, Suite 201
Newport Beach, CA 92660
CAWP51\C0NTRACT\B0NTERRA.CS2
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have
control over the conduct of Consultant or any of Consultant's employees, except as set forth in this
Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents
or employees are in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant
under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency regarding
the independent contractor status of Consultant and the audit in any way fails to sustain the validity of
a wholly independent contractor relationship between City and Consultant, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and
any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City
harmless from any failure of Consultant to comply with applicable worker's compensation laws. City
shall have the right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City
any reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work to the highest
professional standards and in a manner reasonably satisfactory to the City Manager or the City
Manager's designee.
8. Indemnification. Consultant is skilled in the professional calling necessary to
perform the services and duties agreed to be performed under this Agreement, and City is relying
upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent
permitted by law, Consultant hereby agrees, at its sole cost and expense, to defend, protect,
indemnify, and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys,
agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against
any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings,
expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of
accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to
arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to
act, error, or omission of Consultant or any of its officers, agents, servants, employees,
subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or
claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this
Agreement or the performance or failure to perform any term, provision, covenant, or condition of
the Agreement, including this indemnity provision. This indemnity provision is effective regardless
of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate
to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive
the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees
may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to
recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be
conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Consultant
shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification
provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass
CAWP51\CONTRACT\BONTERRA.CS2
Page 2
(a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying
Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence
to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This
indemnity is effective without reference to the existence or applicability of any insurance coverages
which may have been required under the Agreement or any additional insured endorsements which
may extend to Indemnitees.
Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of
subrogation and contribution against the Indemnitees, while acting within the scope of their duties,
from all claims, losses and liabilities arising out of or incident to activities or operations performed by
or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive
negligence by the Indemnitees.
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City (1) a policy or policies of broad-form comprehensive general
liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance,
with minimum combined single limits coverage of $500,000.00; (4) worker's compensation insurance
with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its
officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies)
as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as
to comprehensive general liability, property damage, and automobile liability shall provide that they
are primary, and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be
non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30)
day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise
modify the insurance coverage.
B. Consultant agrees that if it does not keep the insurance in full force and effect,
and such insurance is available at a reasonable cost, City may take out the necessary insurance and
pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and
the cost of such insurance may be deducted, at the option of City, from payments due Consultant.
C. Consultant shall submit to City (1) insurance certificates indicating compliance
with the minimum worker's compensation insurance requirements above, and (2) insurance policy
endorsements indicating compliance with all other minimum insurance requirements above, not less
that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be
executed on City's appropriate standard forms entitled "Additional Insured Endorsement".
10. Confidentiality. Consultant in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Consultant covenants that all
data, documents, discussion, or other information developed or received by Consultant or provided
for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure is required by
C AW P51 \CONTRACT\BONTERRA.CS2
Page 3
law. All City data shall be returned to City upon the termination of this Agreement. Consultant's
covenant under this section shall survive the termination of this Agreement.
11. Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use
or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant
under this Agreement, or which would conflict in any manner with the performance of its services
hereunder. Consultant further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of
having any interest which would conflict in any manner with the performance of its services pursuant
to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Consultant's covenant under this section shall survive the
termination of this Agreement.
13. Termination. City may terminate this Agreement with or without cause upon fifteen
(15) days' written notice to Consultant. The effective date of termination shall be upon the date
specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th)
day following delivery of the notice. In the event of such termination, City agrees to pay Consultant
for services satisfactorily rendered prior to the effective date of termination. Immediately upon
receiving written notice of termination, Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under
this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in
the work shall be qualified to perform such services. Consultant reserves the right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement,
but City reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted
documentation acceptable to the City Manager, establishing that it is financially solvent, such that it
can reasonably be expected to perform the services required by this Agreement. Within thirty (30)
days of the first anniversary of the effective date of this Agreement, and each year thereafter
throughout the term of this Agreement, Consultant shall submit such financial information as may be
appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a
financial position as was the case prior to entering into this Agreement. Financial information
submitted to the City Manager shall be returned to Consultant after review and shall not be retained
by City.
16. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed; religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will
C:%WPS l \CONTRACT\BONTERRA.CS2
Page 4
comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include
but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by
or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts for standard
commercial supplies or raw materials.
17. Assignment. Consultant shall not assign or transfer any interest in this Agreement
nor the performance of any of Consultant's obligations hereunder, without the prior written consent of
City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations
arising hereunder shall be void and of no effect.
18. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of the
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term
of this Agreement. The work product required by this Agreement shall be utilized as the basis for
review, and any comments or complaints received by City during the review period, either orally or
in writing, shall be considered. City shall meet with Consultant prior to preparing the written report.
If any noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
19. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any
payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or
any default which may then exist on the part of Consultant, and the making of any such payment by
City shall in no way impair or prejudice any right or remedy available to City with regard to such
breach or default.
21. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit
in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or
to such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
CAWP51\CONTRACT\BONTERRA.CS2
Page 5
23. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
24. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
25. Entire Agreement. This Agreement, and any other documents incorporated herein
by specific reference, represent the entire and integrated agreement between Consultant and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City
will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first written above.
"City"
ATTEST:
By:
City Clerk
Approved as to form:
City Attorney
CITY OF DIAMOND BAR
By:
Mayor
"CONSULTANT"
Tbn7THre—
C,sU/�ing
B
Its: Tgmlpeur
C:\WP51 \CONTRAMBONTERRA.CS2
Page 6
CITY OF DIAMOND RAA
AGENDA REPORT
AGENDA NO. 'r r
TO: Mayor and Members of the City Council
MEETING DATE: December 17, 1996 REPORT DATE: December 9, 1996
FROM: George A. Wentz, City Engineer
TITLE: Amendment to the Diamond Bar Park and Ride lot expansion cooperative
agreement between the State of California Department of Transportation (CalTrans)
and the City of Diamond Bar
SUMMARY: The State of California Department of Transportation (CalTrans) is requesting
the termination date of the cooperative agreement for the expansion of the Diamond Bar Park
and Ride lot be extended from January 1, 1997 to January 1, 1999. Due to the shifting of the
State's priorities, the expansion project has been postponed. As a result, the completion date
of the project has been moved from January 1, 1997 to January 1, 1999.
RECOMMENDATION: That the City Council authorize the Mayor to execute the cooperative
agreement to amend the termination date from January 1, 1997 to January 1, 1999 for
the Diamond Bar Park and Ride lot expansion.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
Resolution(s) _ Bid Specification (on file in City
Clerk's office)
_ Ordinance(s) _ Other:
X Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been X
Yes
_ No
reviewed by the City Attorney?
2. Does the report require a majority vote? Majority X
Yes
_ No
3. Has environmental impact been assessed? N/A _
Yes
_ No
4. Has the report been reviewed by a Commission? _
Yes
_ No
Which Commission? N/A
5. Are other departments affected by the report? N/A _
Yes
_ No
Report discussed with the following affected departments:
CITY COUNCIL REAOAT
AGENDA NO.
MEETING DATE: December 17, 1996
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Amendment to the Diamond Bar Park and Ride lot expansion
cooperative agreement between the State of California Department
of Transportation (CalTrans) and the City of Diamond Bar
ISSUE STATEMENT:
To extend the termination date of the Diamond Bar Park and Ride lot expansion
cooperative agreement between the City of Diamond Bar and State of California
Department of Transportation (CalTrans) from January 1, 1997 to January 1, 1999.
RECOMMENDATION:
That the City Council authorize the Mayor to execute the cooperative agreement to
amend the termination date from January 1, 1997 to January 1, 1999 for the Diamond
Bar Park and Ride lot expansion.
BACKGROUND/DISCUSSION:
On September 29, 1995, the City of Diamond Bar entered into a cooperative agreement
with the State of California Department of Transportation to expand the Diamond Bar
Park and Ride parking lot located adjacent to SR 57 and 60, addressed 100 North
Diamond Bar Boulevard, Diamond Bar. The proposed expansion will add another 125
parking spaces to the existing lot of 260 parking spaces.
The expansion project's cost, which includes design and construction management, is
estimated at $304,000. CalTrans' will contribute $234,000 towards the project and the
City of Diamond Bar's share will be $70,000. The City will fund this project through its
Proposition A Local Return Fund. The terms and conditions stated in the initial
cooperative agreement and the City's financial contribution towards the project will
remain unchanged.
According to CalTrans, the engineers who were to design the expansion have been
assigned to work on seismic retrofitting of freeways and bridges in the State of California.
The termination date of the cooperative agreement in discussion has been changed from
January 1, 1997 to January 1, 1999.
As furnished by CalTrans, the previous schedule has been modified to the following:
Preliminary Project Design, City Review, and Approval March -May, 1997
Complete Project Design, PS&E June, 1997
Award Construction Contract October, 1997
Complete Construction, Begin Operation January, 1998
Prepared By: David G. Liu/Tseday Aberra
Route- 07 -LA -60-25.6
07840-455200
Route 57-60 and Diamond Bar Blvd.
District Agreement No_ 4280 A/1
AMENDMENT TO AGREEMENT
THIS ANENDMENT TO AGREEMENT,ENTERED INTO ON
IS BETWEEN THE STATE OF CALIFORNIA, acting by and through its
Department of Transportation, referred to herein as "STATE", and
CITY OF DIAMOND BAR
a body politic and municipal
corporation of the STATE OF
CALIFORNIA, referred to herein
as "CITY"
14:58 U213 89; 0x(9- ..kA, -7.'J' S.Lsl KS
F6003
District Agreement No_ 4280 A/1
RECITALS
1. The parties hereto entered into an Agreement (Document No.10152) on
September 29, 1995, said Agreement defining the teams and conditions
of a project to expand said Park and Rade lot at Route 57-60 freeways
and Diamond Bar Boulevard referred to herein as "PROJECT".
2. It has been determined that PROJECT will not be constructed prior
to the termination date of said Agreement.
IT IS THEREFORE MUTUALLY AGREED:
1. -The tezmination date specified in Section III. Article 5. of the
original Agreement shall now be January 1.,1999 instead of January 1,
1997-
2. The other terms and conditions of said Agreement (Document No.
10152) shall remain in full force and effect.
3. This Amendment to the Agreement is hereby deemed to be part of
Document No.10152
STATE OF CALIFORNIA,
Department of Transportation
James A_ Van Loben Sels
Director of Transportation
By=
Brent Felker
District Director
APPROVED AS TO FORM
AND PROCEDURE
Attorney
Department of Transportation
CERTIFIED AS TO FUNDS
District Budget Manager
Certified as to Procedure
Accounting Acbministrator
K
CITY OF DLAMOND BAR
A Municipal'Corporation
By:
Mayor
Attest:
APPROVED AS TO FORM
City Attorney
Lr Park and hide Expansion
PROPOSED
REVISED MILESTONE scEEDVLE
preliminary Project pesign,
---City Review A raval_
CoMRlete Project Des ' gn , PUE
Award Construction Contract
Complete Construction, Begin Operation
March -May, 1997
June, 1997
October, 1997
January, 1998
7 -Los Angeles -60 - 25.6
07380 E.A. No. 455100
Location: Route 57-60 Freeways
Diamond Bar Boulevard
District Agreement No. 4280
COOPERATIVE AGREEMENT
Nov 9 1995
err,^
+;F
This AGREEMENT, ENTERED INTO ON 59207P-)Vzlo',2 2Z /9M
IS BETWEEN THE STATE OF CALIFORNIA, acting by anc3 through its
Department of Transportation, referred to herein as "STATE", and
the CITY OF DIAMOND BAR,
a body politic and municipal
corporation of the STATE OF
CALIFORNIA, referred to herein
as "CITY".
District Agreement No. 4280
RECITALS
1. STATE and CITY, pursuant to Streets and Highways Code Section
146.5, are authorized to enter into a Cooperative Agreement to
construct, maintain and operate fringe or transportation corridor
parking facilities.
2. It is in the public interest to conserve energy, improve air
quality, reduce congestion, lower transportation costs, reduce
maintenance on existing highway facilities, decrease noise
pollution and decrease demand for parking.
3. Ridesharing, including carpooling, vanpooling, and bus transit,
is an effective means for responding to such public goals.
4. It has been determined that the construction of an addition to
the Park -and -Ride facility located at Routes 57 and 60 Freeways
at Diamond Bar Boulevard, referred to herein as "PROJECT", would
reduce motor vehicle congestion, improve highway safety and carry
out the public interest.
5. The parties hereto intend to define herein the terms and
conditions under which PROJECT is to be engineered, constructed,
and financed.
SECTION I
STATE AGREES:
1. To provide plans, specifications and estimates (PS&E) and all
necessary construction engineering services for PROJECT, subject
to review and approval by CITY. A conceptual plan for PROJECT is
shown on Exhibit A, which is attached and made a part. of this
Agreement.
2. To construct PROJECT by contract in accordance with plans
and specifications of STATE.
3. To pay STATE's share of PROJECT cost as shown on Exhibit B, which
is attached and made a part of this Agreement. In no event shall
STATE's total obligation for PROJECT costs under this agreement
exceed the amount of $234,000; provided that STATE may, at its
sole discretion authorize a greater amount.
4. To maintain and operate the parking facility and all improvements
thereon and bear the expense thereof. There shall be no charge
to commuters using the Park and Ride facility.
- 2 -
SECTION II
CITY AGREES•
District Agreement No. 4280
1. To deposit with STATE within 25 days of receipt of billing
therefore (which billing will be forwarded immediately following
STATE's award of a construction contract for PROJECT), the amount
of $70,000.00, which figure represents CITY's financial
contribution of the cost of work to be performed by STATE on
CITY's behalf pursuant to this Agreement.
SECTION III
IT IS MUTUALLY AGREED:
1. All obligations of STATE under the terms of this Agreement
are subject to the appropriation of the resources by the
Legislature and the allocation of resources by the
California Transportation Commission.
2. Neither STATE nor any officer or employee thereof is responsible
for any damage or liability occurring by reason of anything done
or omitted to be done by CITY under or in connection with any
work, authority or jurisdiction delegated to CITY under this
Agreement. It is understood and agreed that, pursuant to
Government Code Section 895.4, CITY shall fully defend, indemnify
and save harmless the State of California, all officers and
employees from all claims, suits or actions of every name, kind
and description brought for or on account of injury (as defined
in Government Code Section 810.8) occurring by reason of anything
done or omitted to be done by CITY under or in connection with
any work, authority or jurisdiction delegated to CITY under this
Agreement-
3.
greement-
3. Neither CITY nor any officer or employee thereof is responsible
for any damage or liability occurring by reason of anything done
or omitted to be done by STATE under or in connection with any
work, authority or jurisdiction delegated to STATE under this
Agreement. It is understood and agreed that, pursuant to
Government code Section 895.4, STATE shall fully defend,
indemnify and save harmless CITY, all officers and employees from
all claims, suits or actions of every name, kind and description
brought for or on account of injury (as defined in Government
Code Section 810.8) occurring by reason of anything done or
omitted to be done by STATE under or in connection with any work,
authority or jurisdiction delegated to STATE under this
Agreement.
- 3 -
District Agreement No. 4280
4. Upon completion of all work under this Agreement, ownership and
title to materials, equipment and appurtenances installed within
STATE's right of way will automatically be vested in the STATE.
No further agreement will be necessary to transfer ownership as
hereinabove stated.
5. Those portions of Agreement pertaining to the construction
of PROJECT shall terminate upon completion and acceptance
of the construction contract for PROJECT by STATE, or on
January 1, 1997, whichever is earlier in time; however,
liability, operation and maintenance clauses shall remain in
effect until terminated or modified in writing by mutual
agreement.
STATE OF CALIFORNIA
Department of Transportation
JAMES A. VAN LOBEN BELS
Director of Transportation
By:
R N STEELE
District Director
Approved as to Form and Procedure:
CITY OF DIAMOND BAR
A Municipal Corporation
By:_,0/444 / Al
Mayor T -
Approved as to Form:
Attorney City Attorney
Department of Transportatio
Certified as to Funds:
2fiae�, Office of Budget
Certified as to Procedure:
4 -
DIAMOND BAR PARR AND RIDE EXPANSION
COOPERATIVE AGREEMENT
7 -LA -60 R 25.6
Rtes. 57 & 60 Freeways
@ Diamond Bar Blvd.
;4y
Proposed Expansion
on
�C Y
hcc
��_
� "'rte
-r w •�"a�npca
--
Cq
c
C) C
O w•
QQP
E Z��
o n � 'EMOMOMMOM k--- S t.
f3
XHI�IT A
Nn'SCdle
DIAMOND BAR ARK AND RIDE EXPANSION
COST ESTIMATE-
rrx+ oex.-UMON
U wT
Cuwtrrr
UWT PR=
AMOUNT
Clearing and Grubbing
SF
36,200
175
27,150
Tree Removal
BA
8
600 100
4,800 {
Excavation (wall)
CY I
65
25 {00
i
1,625 {
gall Back Fill ICY
75
40 100
3,000 I
(Wall Nasonary Block ISF
1,075
8 175
9,406
Grading and Compaction ICY
1,800
8150 (
I5,300 1
Asphalt ITON
I
942
30 100 i
28,260 {
Strip-ing and MarkingILS
54 (
1
1
4,500 1
Landscaping ,LS
10% I
1
(
8,950 {
Rama w/4' Wing Wall
C:
23
299 100
61877
Minor Concrete
ICY
20
200 00
{
4,000------------
Ry Pads
I CY
28
150 100
I
{ 4,200
Guard Rail
LF
210
17 100
I 3,600
Utility Relocation
BA
3
2,000 100
1
I 6,000 1
Modify Inlet Grate
BA
1
I 800 100
I 800
Elect ---;cal Lighting Rype 15
IBA
S
1
11,650 100
I 8,250 1
Elact:ical Conduit and Wire
ILF
600
30 00181000
l
Fencing
( LF
750
11 100
I 8.250 1
Parking Bumpers
(BA
40
IB 100
i
750 1
Profit and Overhead
281
45,841
Contingencies (20%)
Subtotal
Plans, Specifications and Estimates (PS&E)
Construction Engineering Services and Oversight
STATE'S SHARE
CITY'S SHARE
$ 43,441
$253,000
$ 51,000
$304,000
$234,000
$ 70,000
d[TV 8r DIdMOND BAR
AGENDA REPORT
AGENDA N0. (.Z
TO: Honorable Mayor and Members of the City Council
MEETING DATE: December 17, `1996 REPORT DATE: December 11, 1996
FROM: Terrence L. Belanger, City Manager
Kellee A. Fritzal, Assistant to the City Manager
TITLE: INCREASE IN CONTRACT AMOUNT WITH RICHARDS, WATSON & GERSHON FOR
CABLE TELEVISION FRANCHISING
SUMMARY: The City Council in June 1995, approved a contract in the amount of $10,000 to Richards,
Watson & Gershon for special legal services pertaining to the renewal of the City's cable television franchise
system. Since June 1995, the City has conducted a financial and customer complaint audit, technical
inspection of the cable system and a random telephone customer satisfaction survey. However, due to the
Jones Intercable pending sale, negotiations have not been proceeding as planned. The City has been notified
of the intended transfer of Jones Intercable to Century Communications Corporation. With the issue of the
sale of Jones Intercable completed, Jones Intercable and Century Communications can now negotiate the
re -franchising. At the December 3, 1996 City Council Meeting, the Council approved the extension of the
Cable Franchise for six (6) months - thrcugh May 1997. It is the intent of the City to proceed with the
negotiations as quickly as possible.
At this time, Richards, Watson & Gershon has completed the draft Cable Franchise Ordinance, which is the
basis of our negotiations. Staff will conduct the negotiations. Richards, Watson & Gershon will draft the final
contract document based upon the negotiations. To complete the negotiations, the contract with Richards,
Watson & Gershon needs to be increased in an amount not to exceed $8,000.
RECOMMENDATION: It is recommended that the City Council approve an increase in the contract with
Richards, Watson & Gershon for special legal services in an amount not -to -exceed $8,000.
LIST OF ATTACHMENTS: X Staff Report
— Resolution(s)
_ Public Hearing Notification
Bid Specification (on file in City Clerk's
office)
Ordinance(s) — Other:
_
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST: NX
Yes
— No
1. Has the resolution, ordinance or agreement been
—
reviewed by the City Attorney?
2. Does the report require a majority vote? N'A
L
_
Yes
—No
—No
3. Has environmental impact been assessed?
—
Yes
X No
4. Has the report been reviewed by a Commission?
—
Which Commission?
Yes
X No
5. Are other departments affected by the report?
—
Re ort discussed with the following affected de artments: >
REVIEWED BY:
Terrence L. Belanger Frank M. Usher Kellee A. Fritzal
City Manager Assistant City Manager Assistant to the City Manager
10 I I
INTEROFFICE MEMORANDUM
CITY OF DIAMOND BAR
TO: Mayor and City Council
FROM: Terrence L. Belanger, City Manager,.
SUBJECT: Morshed and Associates/Ewing Group - Legislative Advocacy Agreement
DATE: December 17, 1996
RECOMMENDATION: It is recommended that the City Council authorize an
additional $6,000 for legislative advocacy services for Morshed and Associates and the
Ewing Group.
DISCUSSION: On December 19, 1995, the City Council approved agreements with
Morshed and Associates and the Ewing Group for legislative advocacy services. At that
time, the City Council approved an expenditure of $9,500 for said legislative advocacy
services which were related primarily to the 1996 State Transportation Improvement
Program (STIP) approval. Morshed and Associates and the Ewing Group have been
providing legislative advocacy services related to legislation of interest to the City. The
legislative advocacy has continued through December, 1996. Consequently, an
additional authorization of monies is required. Morshed and Associates and the Ewing
Group are retained at a rate of $3,000 per month. Therefore, it is recommended that the
City Council authorize an additional $6,000.
nbw
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.7 . /
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 17, 1996 REPORT DATE: December 11, 1996
FROM: George A. Wentz, City Engineer
TITLE: Resolution 96 -XX of the City Council of the City of Diamond Bar amending
certain conditions of approval for Vesting Tentative Tract Map Nos. 47850, 47851 and
48487
SUMMARY: The applicant for previously approved Vesting Tentative Tract Maps 47850,
47851 and 48487 has asked for a waiver of the condition related to requiring the
installation of a reclaimed water system.
RECOMMENDATION: That the City Council receive public testimony and approve
Resolution No. 96 -XX to delete condition number 50 of Resolution No. 95-24, Exhibit C,
relative to Vesting Tentative Tract Map No. 47850; condition number 49 of Resolution No.
92-33 relative to Vesting Tentative Tract Map No. 47851; and condition number 49 of
Resolution No. 92-34 relative to Vesting Tentative Tract Map No. 48487. These conditions
require the subdivider to install main and service lines for delivering reclaimed water.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
X Resolution _ Bid Specification (on file in City Clerks office)
Ordinances(s) Other:
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X Yes _ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? N/A _ Yes _ No
4. Has the report been reviewed by a Commission? N/A _ Yes _ No
Which Commission?
5. Are other departments affected by the report? X Yes _ No
Report discussed with the following affected
departments: Planning Department
REVIEWED BY:
Ter ence L. B ger Frank M. Ushe Gorge A. Wentz
City Manager Assistant City Manager City Engineer
c:\wp60U1NDAKAY EN-96\47850.WTR
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 11, 1996
TO: Honorable Mayor and Members of the City Council
FROM: George A. Wentz, City Engineer
SUBJECT: Vesting Tentative Tract Map Nos. 47850, 47851 and 48487 -
Conditions of Approval
ISSUE STATEMENT
The subdivider is requesting a waiver of the conditions related to supplying reclaimed water
in the approved subdivisions.
RECOMMENDATION
It is recommended that the City Council receive public testimony and approve Resolution
No. 96 -XX to delete condition number 50 of Resolution No. 95-24, Exhibit C, relative to
Vesting Tentative Tract Map No. 47850; Engineering Requirement No. 49 of Resolution
No. 92-33 relative to Vesting Tentative Tract Map No. 47851; and Engineering
Requirement No. 49 of Resolution No. 92-34 relative to Vesting Tentative Tract Map No.
48487. These conditions require the subdivider to install main and service lines for
delivering reclaimed water.
BACKGROUND/DISCUSSION
Vesting Tentative Tract Map No. 47850 is a 57 unit subdivision on 73 acres located in
northern Tonner Canyon within significant ecological area No. 15, southerly and easterly
of Steeplechase Lane and Wagon Train Lane. The City Council approved the Vesting
Tentative Tract Map on June 6, 1995 with certain conditions of approval.
Vesting Tentative Tract Map No. 47851 is a 48 unit subdivision on 68 acres located
northeast of the intersection of Wagon Train Lane and the northerly terminus of Windmill
Drive. The City Council approved the Vesting Tentative Tract Map with certain conditions
of approval on June 2, 1992.
Vesting Tentative Tract Map No. 48487 is a 15 unit subdivision on 20 acres located
northeast of the intersection of Wagon Train Lane and the northerly terminus of Windmill
Drive. The City Council approved this Vesting Tentative Tract Map on June 2, 1992 with
certain conditions.
1
The subdivider is in the process of completing all of the conditions related to these three
maps. As part of that process, he has contacted the Walnut Valley Water District related
to the installation of a reclaimed water system as required by the original conditions of
approval for these three subdivision maps. The Walnut Valley Water District is very
pointed in stating that they will not supply reclaimed water to properties having an
elevation in excess of 850 feet above mean sea level at the present time. A copy of the
most recent correspondence from the water district is attached. All three of the
subdivisions exceed 850 feet in elevation.
Although this issue was identified at the time the project was approved, the City placed
this condition on each tract in the event that there was a change in policy at the water
district in the interim. Since the cost of installing such a dual system is significant, the
subdivider is now requesting that this condition be waived, based on the water district's
position that reclaimed water will not be provided for these subdivisions.
Staff has reviewed the request and discussed the matter with the water district. They have
restated that they will not provide reclaimed water to any developments in excess of 850
feet above sea level. Based on this information, staff agrees with the request that this
condition be waived.
C: \W %0\LINDAKAY\CCR-96\47850. VrM
ON
RESOLUTION NO. 96-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AMENDING CERTAIN CONDITIONS OF APPROVAL FOR
VESTING TENTATIVE TRACT MAP NOS. 47850, 47851 AND 48487
A. RECITALS.
(i) This matter was brought to the City Council by the subdivider related
to the previously approved conditions of approval contained in Resolution Nos. 95-24, 92-3,
and 92-34.
(ii) Based on current policy of the Walnut Valley Water District, recycled
water service will not be made available to these tracts.
B. RESOLUTION.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is consistent with the Subdivision Map Act.
2. This City Council finds that the installation of main and service lines capable
of delivering unclaimed water to the proposed subdivision places an undue burden on the
subdivider.
3. Condition number 50 of Exhibit C, in the Engineering Requirements contained
within Resolution No. 95-24 relative to Vesting Tentative Tract Map No. 47850 previously
approved by the City Council on June 6, 1995 is hereby deleted; Engineering Requirement
No. 49 of Resolution No. 92-33 relative to Vesting Tentative Tract Map No. 47851
previously approved by the City Council on June 2, 1992 is hereby deleted; and
Engineering Requirement No. 49 of Resolution No. 92-34 relative to Vesting Tentative
Tract Map No. 48487 previously approved by the City Council on June 2, 1992 is hereby
deleted.
4. All other terms and conditions of Resolution Nos. 95-24, 92-33 and 92-34
remain unchanged.
5. The City Council of the City of Diamond Bar hereby authorize and direct
the City Clerk to (a) certify to the adoption of this resolution, and (b) forthwith transmit
a certified copy of this Resolution by certified mail, return receipt requested, to the
Subdivider at its address per City Records.
PASSED, APPROVED AND ADOPTED this day of 1996.
MAYOR
I, LYNDA BURGESS, City clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on day of , 1996
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar
c:\wp60\lindakay\rcso-96\47850.wtr
RESOLUTION NO. 97-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AMENDING CERTAIN CONDITIONS OF APPROVAL FOR
VESTING TENTATIVE TRACT MAP NOS. 47850, 47851 AND 48487
A. RECITALS.
(i) This matter was brought to the City Council by the subdivider related
to the previously approved conditions of approval contained in Resolution Nos. 95-24, 92-
33, and 92-34.
(ii) Based on current policy of the Walnut Valley Water District, recycled
water service will not be made available to these tracts.
It •
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is consistent with the Subdivision Map Act.
2. This City Council finds that the installation of main and service lines capable
of delivering unclaimed water to the proposed subdivision places an undue burden on the
subdivider.
3. Condition number 50 of Exhibit C, in the Engineering Requirements contained
within Resolution No. 95-24 relative to Vesting Tentative Tract Map No. 47850 previously
approved by the City Council on June 6, 1995 is hereby deleted; Engineering Requirement
No. 49 of Resolution No. 92-33 relative to Vesting Tentative Tract Map No. 47851
previously approved by the City Council on June 2, 1992 is hereby deleted; and
Engineering Requirement No. 49 of Resolution No. 92-34 relative to Vesting Tentative
Tract Map No. 48487 previously approved by the City Council on June 2, 1992 is hereby
deleted.
4. All other terms and conditions of Resolution Nos. 95-24, 92-33 and 92-34
remain unchanged.
5. The City Council of the City of Diamond Bar hereby authorize and direct
the City Clerk to (a) certify to the adoption of this resolution, and (b) forthwith transmit
a certified copy of this Resolution by certified mail, return receipt requested, to the
Subdivider at its address per City Records.
PASSED, APPROVED AND ADOPTED this day of 1997.
MAYOR
1, LYNDA BURGESS, City clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on day of , 1997
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar
c:\wp60\lindakay\reso-97\47850.wtr
D 2
py
May 23.19%
ofDiamow $v
21660 8 ZkyDia �iia 9!765
Attention: Cho We=
RE: A*CyetodwawDeriven-poj,y
bas
bmgbt
p h it t ffi to WbAt sort � -W be same coni Won oa use Part of the Citys
a =esi cnw development. You "a MMU �d`ous is advisab t or even allowed in
' rata wWrv=bCC the
elected nal to pr*vW r q dW water to iadiviM&=914 Pined
�d W US UM by
mjOUS t�veraiag o� D; ;� hoasideatW home sites
Evea atone isapaegat is tine Proal of deci&4 wbethtr or as to
hl�drlmk Baas, and r4 & �ielad OW t:oc a w
Di=d �B m the �i�on of our District - t: vsiiley ids g huL.; it b m am
Uy P ubli t ve for as to attMF to stm IMj,VW WaW to Pew hills . � btu
fief abase mean sea l at the pmt time. We da barutg elc�atiou is
instanatiou ofpmallel Wu ms ormates in say new commcgcw �.p the
tYpeS of developmant� is m lclal ar iasdtat anal ditvkpmeats Tbess
�tvisar, s hOM wa CPA min is the &m of m bave or Wm �o� r °4 7"ded nater site
�ib� 9vater use.
Wo Wtiaae to belie+v that it Would be batfor ati coaxer W if our Dimim Wem flowed to mviow
cash naw �Pftlemtcd to an My and madce the" minatfov. baaed an
de1►vec9 dWalWou as m wbatba or trot the � OMM or ttbovld be �a and
to OW� rich would anm the we cf nciett :� We would tO aII a d=1
WAW is m Jct in city d D a W4' y"u 'D dim= t1b 0004 Rod tmWkv thaz the mond Bar_ase d
vary b*yomr,
WALNEPr VALLEY WATZR DISTRICT
BRYAN LEWLS
Duvaor of Plannmg sw pmjsM
BL:aaa
$nclogans
& a-u=Lkb4q v:,tsrz4.M
1
RESOLUTION NO. 95-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING AN ADDENDUM TO A FINAL MASTER
ENVIRONMENTAL IMPACT REPORT (SCH NO. 90010861) AND
APPROVAL OF VESTING TENTATIVE TRACT MAP NO. 47850, TO
DEVELOP A 57 UNIT SUBDIVISION, LOCATED IN NORTHERN
TONNER CANYON, WITHIN SIGNIFICANT ECOLOGICAL AREA NO.
15, SOUTHERLY AND EASTERLY OF STEEPLECHASE LANE AND
WAGON TRAIN LANE, IN DIAMOND BAR, CALIFORNIA AND
MAKING FINDINGS IN SUPPORT THEREOF.
A. Recitals
(i) Diamond Bar Associates, Inc. 3480 Torrance Blvd., Torrance, California,
(the "Applicant" hereinafter), has heretofore filed an application for
approval of Vesting Tentative Tract Map No. 47850 as described in the
title of this Resolution. Hereinafter in this Resolution, the subject Vesting
Tentative Tract Map No. 47850 shall be referred to as the "Application."
(ii) On April 18, 1989, the City of Diamond Bar. was established as a duly
organized municipal corporation of the State of California. Thereafter,
the City Council of the City of Diamond Bar adopted, by ordinance, the
Los Angeles County Code as the ordinances of the City of Diamond Bar.
Titles 21 and 22 of the Los Angeles County Code, as amended, contain
the Development Code of the County of Los Angeles now currently
applicable to development applications, including the subject Application,
within the City of Diamond Bar.
(iii) The City Council of the City of Diamond Bar conducted duly noticed
public hearings on the project and its environmental documentation on
January 7, January 21, January 28, March 3, April 7, April 21, October
16 and November 17, 1992. The City Council additionally held
subsequent public hearings on the project as a part of a Joint Session with
the Planning Commission on April 6, 1995 and continued the meeting to
May 16 and May 17 and June 6, 1995 on the subject matter of the
Application.
(iv) The City of Diamond Bar lacks an operative General Plan. Action was
taken on this application, as to consistency to the 1995 draft General Plan,
pursuant to the terms and provisions of the Office of Planning and
Research extension of time granted pursuant to California Government
Code Section 65361.
(v) All legal prerequisites to the adoption of this Resolution have occurred.
VTM 47850
CONDITIONS OF APPROVAL
no U 1 -9-1 NO i RM
k- '& -O y_5 --,2.q
Y 7-r a q 7 gam)
..4*11:
This approval of Vesting Tentative Tract Map No. 47850 shall not be effective
for any purpose until a duly authorized representative of the applicant has filed
with the Community Development Department an Affidavit of Acceptance,
thereby accepting all the conditions of this approval which Affidavit shall be
filed within 15 days of the date of approval.
2. In accordance with Government Code Section 66474.9(b)(1) and (2). The
subdivider shall defend, indemnify and hold harmless the City, its agents,
officers, and employees from any claim, action, or proceeding against the City
or its agents, officers, or employees to attack, set aside, void or annul, an
approval of the Application by the City, which action is brought within the
time period provided for in Government Code Section 66499.37.
Any condition imposed pursuant to this subdivision shall include the
requirement that the City promptly notify the subdivider of any claim, action,
or proceeding and that the City cooperate fully in the defense. If the City fails
to promptly notify the subdivider of any claim, action, or proceeding, or if the
City fails to cooperate fully in the defense, the subdivider shall not .thereafter
be responsible to defend, indemnify, or hold harmless the City.
3. The property shall be maintained in a condition which is free of debris both
during and after the construction, addition, or implementation of the
entitlements granted herein. The removal of all trash, debris, and refuse,
whether during or subsequent to construction, shall be done only by the
property owner, applicant or by a refuse hauler who has obtained a permit for
such refuse hauling from the City of Diamond Bar. It shall be the applicant's
obligation to insure that the waste hauler utilized is one which has obtained
permits from the City of Diamond Bar.
c:U177TA51VTM47& o.core
1
147,5S-0
46. On all lots where the effect of existing easements may reduce the usable
building pad area to less than that shown on the tentative map, such easements
shall be relocated or otherwise removed from the required building pad area to
the satisfaction of the Community Development Director and City Engineer
prior to approval of the final map.
47. Lot "A" shall be conveyed to the Homeowners Association and the owner shall
dedicate to the City the right to prohibit the erection of buildings and other
structures thereon.
48. On the final map Lot 13, Lot 15 and/or Lot 16, as shown on tentative map,
shall be modified to include the entirety of the "Remainder Parcel"..
49. No construction equipment nor related construction traffic shall be permitted to
enter the site from Hawkwood Drive.
50. As reclaimed water supply is not currently available, Subdivider shall agree to
design and construct, to the satisfaction of the City Engineer and the Walnut
Valley Water District, main and service lines capable of delivering reclaimed
water to all portions of the subdivision and the system shall be designed to
permit "switch over" of non-domestic services on each lot at such time a
reclaimed water supply is available to the subdivision. Security shall be posted
to guarantee the performance of this agreement. Subdivider shall install, prior
to approval of final grading, a portion of the system consisting of main and
service lines capable of delivering reclaimed water to those portions of the
subdivision for which the homeowners association is responsible for irrigation
and/or landscape maintenance. This portion installed shall provide for
switchover from domestic service to reclaimed service at such time as it is
available.
51. Prior to approval of the grading plan and final map, Subdivider shall submit
permission to grade from all affected property owners outside the boundaries
of the subdivision and shall submit documents granting necessary easements
for maintenance and repair of inlets and storm drains to the satisfaction of the
City Engineer.
C. t[ErrMj vzvaaso. cav
13
RESOLUTION NO. 92-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING VESTING TENTATIVE
TRACT MAP NO. 47851 FOR A FORTY-EIGHT (48) LOT
SUBDIVISION LOCATED NORTHEAST OF THE
INTERSECTION OF WAGON TRAIN LANE AND THE
NORTHERLY TERMINUS OF WINDMILL DRIVE,
DIAMOND BAR, COUNTY OF LOS ANGELES,
CALIFORNIA, AND MAKING FINDINGS IN SUPPORT
THEREOF.
A. Recitals.
(i) DIAMOND BAR ASSOCIATES, INC., 3480 Torrance
Boulevard, Torrance, California (the "Applicant" hereinafter),
has heretofore filed an application for approval of Vesting
Tentative Tract Map No. 47851 as described in the title of this
Resolution. Hereinafter in this Resolution, the subject Vesting
Tentative Tract Map No. 47851 shall be referred to as the
"Application."
(ii) On April 18, 1989, the City of Diamond Bar was
established as a duly organized municipal corporation of the
State of California. Thereafter, the City Council of the City of
Diamond Bar adopted, by ordinance, the Los Angeles County Code as
the ordinances of the City of Diamond Bar. Titles 21 and 22 of
the Los Angeles County Code, as amended, contain the Development
Code of the County of Los Angeles now currently applicable to
development applications, including the subject Application,
within the City of Diamond Bar.
(iii) Because of its recent incorporation, the City of
Diamond Bar lacks an operative General Plan. Accordingly, action
was taken on the Application, as to General Plan consistency,
1
k&--, `--1 - 3
and cable TV, in accordance with the
respective utility company standards.
Easements shall'be provided as required
by utility companies and approved by the
City Engineer.
47. Applicant shall relocate existing
utilities as necessary.
48. Prior to submittal of the final map,
written certifications from Walnut
Valley Water District, GTE, SCE, SCG and
Jones Intercable stating that adequate
facilities are or will be available to
serve the proposed project shall be
submitted to the City.
49. Applicant shall install main and service
lines capable of delivery of reclaimed
water to all portions of the Tract and
the system shall be designed to permit
"switch over' of nondomestic services on
each lot at time of availability of
reclaimed water, all to the satisfaction
of the City Engineer.
50. Building pads for Lots 18 and 19 shall
be precisely delineated on the final map
and shall be restricted to 10,000 square
feet maximum.
22
RESOLUTION NO. 92-34
A RESOLUTION 01' THE CITY COUNCIL OF THE CL'
OF DIAMOND BAR APPROVING VESTING TENTATIVE
TRACT MAP NO. 48487 FOR A FIFTEEN (15) LOT
SUBDIVISION LOCATED'NORTHEAST OF THE
INTERSECTION OF WAGON TRAIN LANE AND THE
NORTHERLY TERMINUS OF WINDMILL DRIVE,
DIAMOND BAR, COUNTY OF LOS ANGELES,
CALIFORNIA, AND MAKING FINDINGS IN SUPPORT
THEREOF.
A. Recitals.
(i) AL LAPETER, 3020 Windmill Drive, Diamond Bar,
California (the "Applicant" hereinafter), has heretofore filed an
application for approval of Vesting Tentative Tract Map No. 48487
as described in the title of this Resolution. Hereinafter in
this Resolution, the subject Vesting Tentative Tract Map No.
48487 shall be referred to as the "Application."
(ii) on April 18, 1989, the City of Diamond Bar was
established as a duly organized municipal corporation of the
State of California. Thereafter, the City Council of the City of
Diamond Bar adopted, by ordinance, the Los Angeles County Code as
the ordinances of the City of Diamond Bar. Titles 21 and 22 of
the Los Angeles County Code, as amended, contain the Development
Code of the County of Los Angeles now currently applicable to
development applications, including the subject Application,
within the City of Diamond Bar.
(iii) Because of its recent incorporation, the City of
Diamond Bar lacks an operative General Plan. Accordingly, action
was taken on the Application, as to General Plan consistency,
1
Valley Water District, GTE, SCE, SCG and
Jones Intercable stating that adequate
facilities are or will be available to
serve the proposed project shall be
submitted to the City.
49. Applicant shall install main and service
lines capable of delivery of reclaimed
water to all portions of the Tract and
the system shall be designed to permit
"switch over" of nondomestic services on
each lot at time of availability of
reclaimed water, all to the satisfaction _
of the City Engineer.
(d) COMffUNITY DEVELOPMENT DEPARTMENT
REQUIREMENTS:
1. Applicant shall pay the required park
in -lieu fee prior to the recordation of
the final map.
2. Conditions, covenants, and restrictions
(CC&Rs) shall be provided to the
Community Development Director for
review and approval prior to recordation
of the final map. The CC&Rs shall
include, but not be limited to,
provisions requiring disputes involving
interpretation or application of the
22
C0014-11)(--),�Idj 7, mg
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA No -21
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 17, 1996 REPORT DATE: December 11, 1996
FROM: George A Wentz, City Engineer
TITLE: Resolution 96 -XX of the City Council of the City of Diamond Bar amending
certain conditions of approval for Vesting Tentative Tract Map Nos. 47850, 47851 and
48487
SUMMARY: The applicant for previously approved Vesting Tentative Tract Maps 47850,
47851 and 48487 has asked for a waiver of the condition related to requiring the
installation of a reclaimed water system.
RECOMMENDATION: That the City Council receive public testimony and approve
Resolution No. 96 -XX to delete condition number 50 of Resolution No. 95-24, Exhibit C,
relative to Vesting Tentative Tract Map 'No. 47850; condition number 49 of Resolution No.
92-33 relative to Vesting Tentative Tract Map No. 47851; and condition number 49 of
Resolution No. 92-34 relative to Vesting Tentative Tract Map No. 48487. These conditions
require the subdivider to install main and service lines for delivering reclaimed water.
LIST OF ATTACHMENTS: -X- Staff Report _ Public Hearing Notification
X_ Resolution _ Bid Specification con file in City Clerk's Office)
Ordinances(s) _ Other:
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X- Yes _ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? N/A _ Yes _ No
4. Has the report been reviewed by a Commission? N/A _Yes _ No
Which Commission?
5. Are other departments affected by the report? Yes _ No
Report discussed with the following affected Planning Department
departments:
REVIEWED BY:
Te ence 1AEN-96\47950.WYR
er Frank M. Ushe t" Gorge A. Wentz
- City ManAssistant City Manager tty Engineer
c:�,vpWUISD
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 11, 1996
TO: Honorable Mayor and Members of the City Council
FROM: George A. Wentz, City Engineer
SUBJECT: Vesting Tentative Tract Map Nos. 47850, 47851 and 48487 -
Conditions of Approval
ISSUE STATEMENT
The subdivider is requesting a waiver of the conditions related to supplying reclaimed water
in the approved subdivisions.
RECOMMENDATION
It is recommended that the City Council receive public testimony and approve Resolution
No. 96 -XX to delete condition number 50 of Resolution No. 95-24, Exhibit C, relative to
Vesting Tentative Tract Map No. 47850; Engineering Requirement No. 4, of Resolution
No. 92-33 relative to Vesting Tentative Tract Map No. 47851; and Engineering
Requirement No. 49 of Resolution No. 92-34 relative to Vesting Tentative Tract Map No.
48487. These conditions require the subdivider to install main and service lines for
delivering reclaimed water.
BACKGROUND/DISCUSSION
Vesting Tentative Tract Map No. 47850 is a 57 unit subdivision on 73 acres located in
northern Tonner Canyon within significant ecological area No. 15, southerly and easterly
of Steeplechase Lane and Wagon Train Lane. The City Council approved the Vesting
Tentative Tract Map on June 6, 1995 with certain conditions of approval.
Vesting Tentative Tract Map No. 47851 is a 48 unit subdivision on 68 acres located
northeast of the intersection of Wagon Train Lane and the northerly terminus of Windmill
Drive. The City Council approved the Vesting Tentative Tract Map with certain conditions
of approval on June 2, 1992.
Vesting Tentative Tract Map No. 48487 is a 15 unit subdivision on 20 acres located
northeast of the intersection of Wagon Train Lane and the northerly terminus of Windmill
Drive. The City Council approved this Vesting Tentative Tract Map on June 2, 1992 with
certain conditions.
1
The subdivider is in the process of completing cted lthef Walnutconditions
Valley Water District re related
maps. As part of that processthree
, he has con to by
to the installation of a reclaimed water system e WalnutdValley eWater nDistr cttltisnvery
approval for these three subdivision maps. leeclaimed water to properties having an
pointed in stating that they will not supply of the
elevation in excess of 850 feet above the water
aselevel
strict he present attached.tim All three of the
most recent correspondence from
subdivisions exceed 850 feet in elevation.
roved, the City placed
Although this issue was identified at the time the project was ape in policy at the water
this condition on each tract, in the the evenost f nstat ring such a dual system is significant, the
district in the interim.
subdivider is now requesting that this condition be
for these basesubdd on
t ens- water district's
position that reclaimed water will not be pro
videdStaff has reviewed the request and discussed the matt r i developments ewatt tin excesseofh850
restated that they will not provide reclaimed w Y
feet above sea level. Based on this information, staff agrees with the request that this
condition be waived.
c:\WPW\1JNDAKAY\CCR-96\47850-WM
7
RESOLUTION NO. 96-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AMENDING CERTAIN CONDITIONS OF APPROVAL FOR
VESTING TENTATIVE TRACT MAP NOS. 47850, 47851 AND 48487
A. RECITALS.
(i) This matter was brought to the City Council by the subdivider related
to the previously approved conditions of approval contained in Resolution Nos. 95-24, 92-3,
and 92-34.
(ii) Based on current policy of the Walnut Valley Water District, recycled
water service will not be made available to these tracts.
MINEVITTIT960
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is consistent with the Subdivision Map Act.
2. This City Council finds that the installation of main and service lines capable
of delivering unclaimed water to the proposed subdivision places an undue burden on the
subdivider.
3. Condition number 50 of Exhibit C, in the Engineering Requirements contained
within Resolution No. 95-24 relative to Vesting Tentative Tract Map No. 47850 previously
approved by the City Council on June 6, 1995 is hereby deleted; Engineering Requirement
No. 49 of Resolution No. 92-33 relative to Vesting Tentative Tract Map No. 47851
previously approved by the City Council on June 2, 1992 is hereby deleted; and
Engineering Requirement No. 49 of Resolution No. 92-34 relative to Vesting Tentative
Tract Map No. 48487 previously approved by the City Council on June 2, 1992 is hereby
deleted.
4. All other terms and conditions of Resolution Nos. 95-24, 92-33 and 92-34
remain unchanged.
5. The City Council of the City of Diamond Bar hereby authorize and direct
the City Clerk to (a) certify to the adoption of this resolution, and (b) forthwith transmit
a certified copy of this Resolution by certified mail, return receipt requested, to the
Subdivider at its address per City Records.
PASSED, APPROVED AND ADOPTED this day of 1996.
MAYOR
I, LYNDA BURGESS, City clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on day of , 1996
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar
c:\wp6ouindakay\m.o-96\47850.wtr
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m mxt wild Yon to diatom this W" and a_ "' We wottid adtmtae an 099= ity
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VM=AW
RESOLUTION NO. 95-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING AN ADDENDUM TO A FINAL MASTER
ENVIRONMENTAL IMPACT REPORT (SCH NO. 90010861) AND
APPROVAL OF VESTING TENTATIVE TRACT MAP NO. 47850, TO
DEVELOP A 57 UNIT SUBDIVISION, LOCATED IN NORTHERN
TONNER CANYON, WITHIN SIGNIFICANT ECOLOGICAL AREA NO.
15, SOUTHERLY AND EASTERLY OF STEEPLECHASE LANE AND
WAGON TRAIN LANE, IN DIAMOND BAR, CALIFORNIA AND
MAKING FINDINGS IN SUPPORT THEREOF.
A. Recitals
(i) Diamond Bar Associates, Inc. 3480 Torrance Blvd., Torrance, California,
(the "Applicant" hereinafter), has heretofore filed an application for
approval of Vesting Tentative Tract Map No. 47850 as described in the
title of this Resolution. Hereinafter in this Resolution, the subject Vesting
Tentative Tract Map No. 47850 shall be referred to as the "Application."
(ii) On April 18, 1989, the City of Diamond Bar. was established as a duly
organized municipal corporation of the State of California. Thereafter,
the City Council of the City of Diamond Bar adopted, by ordinance, the
Los Angeles County Code as the ordinances of the City of Diamond Bar.
Titles 21 and 22 of the Los Angeles County Code, as amended, contain
the Development Code of the County of Los Angeles now currently
applicable to development applications, including the subject Application,
within the City of Diamond Bar.
(iii) The City Council of the City of Diamond Bar conducted duly noticed
public hearings on the project and its environmental documentation on
January 7, January 21, January 28, March 3, April 7, April 21, October
16 and November 17, 1992. The City Council additionally held
subsequent public hearings on the project as a part of a Joint Session with
the Planning Commission on April 6, 1995 and continued the meeting to
May 16 and May 17 and June 6, 1995 on the subject matter of the
Application.
(iv) The City of Diamond Bar lacks an operative General Plan. Action was
taken on this application, as to consistency to the 1995 draft General Plan,
pursuant to the terms and provisions of the Office of Planning and
Research eitension of time granted pursuant to California Government
Code Section 65361.
(v) All legal prerequisites to the adoption of this Resolution have occurred.
EXIMIT "C"
VTM 4780
CONDITIONS OF APPROVAL
A. GENERAL REQU7 S:
This approval of Vesting Tentative Tract Map No. 47850 shall not be effective
for any purpose until a duly authorized representative of the applicant has filed
with the Community Development Department an Affidavit of Acceptance,
thereby accepting all the conditions of this approval which Affidavit shall be
filed within 15 days of the date of approval.
2. In accordance with Government Code Section 66474.9Co)(1) and (2). The
subdivider shall defend, indemnify and hold harmless the City, its agents,
officers, and employees from any claim, action, or proceeding against the Cily
or its agents, officers, or employees to attack, set aside, void or annul, an
approval of the Application by the City, which action is brought within the
time period provided for in Government Code Section 66499.37.
Any condition imposed pursuant to this subdivision shall include the
requirement that the City promptly notify the subdivider of any claim, action,
or proceeding and that the City cooperate fully in the defense. If the City fails
to promptly notify the subdivider of any claim, action, or proceeding, or if the
City fails to cooperate fully in the defense, the subdivider shall not thereafter
be responsible to defend, indemnify, or hold harmless the City.
3. The property shall be maintained in a condition which is free of debris both
during and after the construction, addition, or implementation of the
entitlements granted herein. The removal of all trash, debris, and refuse,
whether during or subsequent to construction, shall be done only by the
property owner, applicant or by a refuse hauler who has obtained a permit for
such refuse hauling from the City of Diamond Bar. It shall be the applicant's
obligation to insure that the waste hauler utilized is one which has obtained
permits from the City of Diamond Bar.
C:Vsrrr siVTAWS e. cox
1
46. On all lots where the effect of existing easements may reduce the usable
building pad area to less than that shown on the tentative map, such easements
shall be relocated or otherwise removed from the required building pad area to
the satisfaction of the Community Development Director and City Engineer
prior to approval of the final map.
47. Lot "A" shall be conveyed to the Homeowners Association and the owner shall
dedicate to the City the right to prohibit the erection of buildings and other
structures thereon.
48. On the final map Lot 13, Lot 15 and/or Lot 16, as shown on tentative map,
shall be modified to include the entirety of the "Remainder Parcel".
49. No construction equipment nor related construction traffic shall be permitted to
enter the site from Hawkwood Drive.
50. As reclaimed water supply is not currently available, Subdivider shall agree to
design and construct, to the satisfaction of the City Engineer and the Walnut
Valley Water District, main and service lines capable of delivering reclaimed
water to all portions of the subdivision and the system shall be designed to
permit "switch over" of non-domestic services on each lot at such time a
reclaimed water supply is available to the subdivision. Security shall be posted
to guarantee the performance of this agreement. Subdivider shall install, prior
to approval of final grading, a portion of the system consisting of main and
service lines capable of delivering reclaimed water to those portions of the
subdivision for which the homeowners association is responsible for irrigation
and/or landscape maintenance. This portion installed shall provide for
switchover from domestic service to reclaimed service at such time as it is
available.
51. Prior to approval of the grading plan and final map, Subdivider shall submit
permission to grade from all affected property owners outside the boundaries
of the subdivision and shall submit documents granting necessary easements
for maintenance and repair of inlets and storm drains to the satisfaction of the
City Engineer.
C. A-rrmlvrvemCOO
13
RESOLUTION NO. 92-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING VESTING TENTATIVE
TRACT MAP NO. 47851 FOR A FORTY-EIGHT (48) LOT
SUBDIVISION LOCATED NORTHEAST OF THE
INTERSECTION OF WAGON TRAIN LANE AND THE
NORTHERLY TERMINUS OF WINDMILL DRIVE,
DIAMOND BAR, COUNTY OF LOS ANGELES,
CALIFORNIA, AND MAILING FINDINGS IN SUPPORT
THEREOF.
A. Recitals.
(i) DIAMOND BAF; ASSOCIATES, INC., 3480 Torrance
Boulevard, Torrance, California (the "Applicant" hereinafter),
has heretofore filed an application for approval of Vesting
Tentative Tract Map No. 47851 as described in the title of this
Resolution. Hereinafter in this Resolution, the subject Vesting
Tentative Tract Map No. 47851 shall be referred to as the
"Application."
(ii) On April 18, 1989, the City of Diamond Bar was
established as a duly organized municipal corporation of the
State of California. Thereafter, the City Council of the City of
Diamond Bar adopted, by ordinance, the Los Angeles County Code as
the ordinances of the City of Diamond Bar. Titles 21 and 22 of
the Los Angeles County Code, as amended, contain the Development
Code of the County of Los Angeles now currently applicable to
development applications, including the subject Application,
within the City of Diamond Bar.
(iii) Because of its recent incorporation, the City of
Diamond Bar lacks an operative General Plan. Accordingly, action
was taken on the Application, as to General Plan consistency,
1
RESOLUTION NO. 92-34
A RESOLUTION OF THE CITY COUNCIL OF THE CI:
OF DIAMOND BAR APPROVING VESTING TENTATIVE
TRACT MAP NO. 48487 FOR A FIFTEEN (15) LOT
SUBDIVISION LOCATED'NORTHEAST OF THE
INTERSECTION OF WAGON TRAIN LANE AND THE
NORTHERLY TERMINUS OF WINDMILL DRIVE,
DIAMOND BAR, COUNTY OF LOS ANGELES,
CALIFORNIA, AND MAKING FINDINGS IN SUPPORT
THEREOF.
A. Recitals.
(i) AL LAPETER, 3020 Windmill Drive, Diamond Bar,
California (the "Applicant" hereinafter), has heretofore filed an
application for approval of Vesting Tentative Tract Map No. 48487
as described in the title of this Resolution. Hereinafter in
this Resolution, the subject Vesting Tentative Tract Man No.
48487 shall be referred to as the "Application."
(ii) On April 18, 1989, the City of Diamond Bar was
established as a duly organized municipal corporation of the
State of California. Thereafter, the City Council of the City of
Diamond Bar adopted, by ordinance, the Los Angeles County Code as
the ordinances of the City of Diamond Bar. Titles 21 and 22 of
the Los Angeles County Code, as amended, contain the Development
Code of the County of Los Angeles now currently applicable to
development applications, including the subject Application,
within the City of Diamond Bar.
(iii) Because of its recent incorporation, the City of
Diamond Bar lacks an operative General Plan. Accordingly, action
was taken on the Application, as to General Plan consistency,
01
and cable TV, in accordance with the
respective utility company standards.
Easements shall be provided as required
by utility companies and approved by the
City Engineer.
47. Applicant shall relocate existing
Utilities as necessary.
48. Prior to submittal of the final map,
written certifications from Walnut
Valley Water District, GTE, SCE, SCG and
Jones Intercable stating that adequate
facilities are or will be available to
serve the proposed project shall be
submitted to the city.
49. Applicant shall install main and service
lines capable of delivery of reclaimed
water to all portions of the Tract and
the system shall be designed to permit
"switch over" of nondomestic services on
each lot at time of availability of
reclaimed water, all to the satisfaction
Of the City Engineer.
50. Building pads for Lots 18 and 19 shall
be precisely delineated on the final map
and shall be restricted to 10,000 square
feet maximum.
22
49.
Valley Water District, GTE, SCE, ;
Jones Intercable stating that adequate
facilities are or will be available to
serve the proposed project shall be
submitted to the City.
Applicant shall install main and service
lines capable of delivery of reclaimed
water to all portions of the Tract and
the system shall be designed to permit
"switch over" of nondomestic services on
each lot at time of availability of
reclaimed water, all to the satisfaction
of the City Engineer.
(d) COMMUNITY DEVELOPMENT DEPARTMENT
REQUIREMENTS:
1. Applicant shall pay the required park
in -lieu fee prior to the recordation of
the final map.
2. Conditions, covenants, and restrictions
(CC&Rs) shall be provided to the
Community Development Director for
review and approval prior to recordation
of the final map. The CC&Rs shall
include, but not be limited to,
provisions requiring disputes involving
interpretation or application of the
22
MEMORANDUM
TO: Honorable Mayor and Council Members
FROM: Terrence L. Belanger, Executive Director
1
DATE: December 3, 1996
SUBJECT: Resolution Regarding a Project Area Committee Relative to the
Diamond Bar Economic Revitalization Area, and Alternative Procedures
Recommendation:
That the City Council adopt a resolution determining that a project area committee shall not be
formed in connection with the Diamond Bar Economic Revitalization Area, and that the
Diamond Bar Redevelopment Agency shall follow alternative procedures.
Background:
The City Council and the Redevelopment Agency are currently undertaking steps to adopt the
Redevelopment Plan for the Diamond Bar Economic Revitalization Area (the Project). On
September 24, 1996, the Redevelopment Agency designated a redevelopment survey area and
authorized and directed the Planning Commission to designate a redevelopment project area
within the redevelopment survey area and to prepare a preliminary plan. On October 28, 1996,
the Planning Commission selected the boundaries of the area to be included in the Diamond Bar
Economic Revitalization Area (the Project Area), and approved a preliminary plan formulated for
the redevelopment of the project area. On November 19, 1996, the Redevelopment Agency
accepted and approved the preliminary plan.
The California Community Redevelopment Law (CRL) (Health and Safety Code Section 33000
et seq.) requires that the legislative body of a city or county shall form a project area committee
(PAC) for a redevelopment project in the event that: "(1) a substantial number of low-income
persons or moderate -income persons, or both, reside within the project area, and the
redevelopment plan as adopted will contain authority for the agency to acquire, by eminent
domain, property on which any persons reside," or "(2) the redevelopment plan as adopted
contains one ormore public projects that will displace a substantial number of low-income
persons or moderate -income persons, or both"[CRL Section 33385(a)(1 and 2)].
PAC/ Alternative Procedures
Page 2
The proposed Project Area is primarily a commercial area comprised of properties located along
and surrounding the Route 57 (Orange) and Route 60 (Pomona) Freeways, and other major
transportation corridors in the City. It includes only two known residential properties.
Therefore, because there are not a "substantial number of low-income or moderate income
persons, or both" residing in the proposed Project Area, it is clear that the formation of a PAC is
not required by the CRL.
However, Section 33385(f) of the CRL additionally requires that if a project does not contain a
substantial number of low- and moderate -income individuals, the Agency shall consult with, and
obtain the advice of, residents and community organizations. In order to comply with this
section of the CRL, a public forum meeting will be held during the redevelopment plan adoption
process for which all property owners, lessees, and community organizations within the project
area will be notified by mail.
Furthermore, before the redevelopment plan is adopted, the Agency and City Council will hold a
joint public hearing, which again requires notification of all project area property owners,
businesses and occupants. The specific dates for these meetings will be noticed in the newspaper
and through mailings to property owners, residents, businesses, occupants, and community
organizations within the project area.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR DETERMINING THAT A PROJECT
AREA COMMITTEE SHALL NOT BE FORMED IN CONNECTION
WITH THE DIAMOND BAR ECONOMIC REVITALIZATION AREA
A. RECITALS.
On October 28,1996, the Planning Commission of the City of Diamond Bar
selected the boundaries of and adopted a Preliminary Plan for the Diamond Bar
Economic Revitalization Area ("Project"), and authorized submission of the
Preliminary Plan to the Redevelopment Agency of the City of Diamond Bar
("Agency") by Resolution No. PC -96-19; and
2. On November 19, 1996, the Redevelopment Agency of the City of Diamond Bar
received the Preliminary Plan and directed that the Redevelopment Plan for the
Diamond Bar Economic Revitalization Area be prepared; and
3. Section 33385(a) of the California Community Redevelopment Law (Health and
Safety Code Section 33000, et sea.) requires that the legislative body of a city and
county shall form a project area committee for a redevelopment project in the
event that "(1) a substantial number of low-income persons or moderate -income
persons, or both, reside within the project area, and the redevelopment plan as
adopted will contain authority for the agency to acquire, by eminent domain,
property on which any persons reside"; or "(2) the redevelopment plan as adopted
contains one or more public projects that will displace a substantial number of low-
income persons or moderate -income persons, or both"; and
4. The area within the boundaries of the proposed Diamond Bar Economic
Revitalization Area does not contain a substantial number of low-income persons
or moderate -income persons, or both; and
Section 33385(f) of the Community Redevelopment Law states that if a project
does not contain a substantial of low- and moderate -income individuals, the
Agency shall consult with, and obtain the advice of, residents and community
organizations.
B. RESOLUTIONS.
NOW, THEREFORE, it is found, determined and resolved by the Diamond Bar City
Council as follows:
The formation of a project area committee is not required to the adoption of the
Redevelopment Plan for the Diamond Bar Economic Revitalization Area. The
City Council further determined that a project area committee shall not be formed
in connection with the Project.
2. The Redevelopment Agency of the City of Diamond Bar is hereby authorized and
directed to follow alternative procedures, as prescribed by Section 33385(f) of the
Community Redevelopment Law, for the purpose of consulting with and obtaining
the advice of residents, property owners, and community organizations (if any)
within the Diamond Bar Economic Revitalization Area and to provide such
residents, owners, and organizations with the proposed Redevelopment Plan prior
to their submission to the City Council.
PASSED, APPROVED AND ADOPTED this day of 71996.
Mayor
I hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of
Diamond Bar at a regular meeting thereof held on the day of 1996, by
the following vote of the Council:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
2
City Clerk
?. 1
MEMORANDUM
TO: Fellow Council Members
FROM: Redevelopment Subcommittee
Bob Huff, Mayor Pro Tem
Gary Werner, Councilmember
DATE: December 3, 1996
SUBJECT: Establishment of an Ad hoc Advisory Committee regarding the
Diamond Bar Economic Revitalization Area Plan
The Redevelopment Subcommittee met and discussed the issue of "public input" relative to the
process of adopting an Economic Revitalization Area Plan. In particular, the Subcommittee was
interested in assuring that the appropriate level of public input is provided so that the relevant
goals and objectives prescribed by the General Plan are properly and ultimately achieved via the
redevelopment process. To that end, the Subcommittee considered the establishment of:
(1) a Project Area Committee, (2) a citizen's committee, (3) a property owner's committee,
(4) a business owner's committee, (5) a public agency / institution committee, and (6) no
committee.
The Subcommittee dwelt upon the question of establishing a Project Area Committee (PAC)
specifically. It is our conclusion that, in view of the fact that the proposed redevelopment plan
does not include residential relocations, to create a PAC would be conveying the wrong message,
and would be contradictory to the overall intent of public input.
The Subcommittee also considered the "no committee" alternative on the basis that staff and the
consultant have drawn up a rather extensive schedule, including ample opportunity for public
input. The Subcommittee was split on this approach, and chose, rather, to provide a
recommendation with mutual support.
After consideration of the time frame under which the redevelopment plan must be completed
in order to expedite the base year tax increment flow, the following recommendation is made for
the reasons stated.
Ad hoc Advisory Committee, Economic Revitalization Area Plan
Page 2
RECOMMENDATION:
Although not mandated by law, it is our mutual recommendation that the City would benefit
from having an ad hoc advisory committee that will provide advice to the Redevelopment
Agency during the plan preparation process. The purpose of the ad hoc committee is to offer
input on such matters as: public agency, business, and property owner needs relative to
infrastructure, marketing issues, goals, objectives, and other relevant concerns. It is
recommended that the ad hoc committee be made up of:
Five members (one staff representative from each) of the following agencies:
Pomona Unified School District
Walnut Valley Unified School District
County of Los Angeles
CalTrans
Chamber of Commerce
Two members, each of whom have a real property ownership or leasehold interest
in property located within the proposed project area.
AGENDA ITEM NO. 9.1
NO DOCUMENTATION AVAILABLE
CITY OF DIAMOND BAR REDEVELOPMENT AGENCY4Jk4r*
'
REGULAR MEETING OF THE BOARD OF DIRECTORS
DECEMBER 3, 1996
1. CALL TO ORDER: Chairman Werner called the meeting to order at 11:12
p.m.
ROLL CALL: Ansari, Harmony, Herrera, Vice -Chairman Huff,
Chairman Werner
Also present were: Terrence L. Belanger, Executive Director; Frank Usher,
Assistant City Manager; Michael Jenkins, Agency Attorney; James
DeStefano, Community Development Director; David Liu, Deputy Director of
Public Works; Bob Rose, Community Services Director and Tommye Nice,
Deputy Secretary.
2. PUBLIC COMMENTS: None
3. CONSENT CALENDAR: AM/Ansari moved, VC/Huff seconded, to approve the
Consent Calendar. With the following Roll Call vote, motion carried:
AYES: AGENCY MEMBERS - Ansari, Harmony, Herrera, VC/Huff, Chair/
Werner
NOES: AGENCY MEMBERS - None
ABSENT: AGENCY MEMBERS - None
3.1 APPROVED MINUTES - Regular meeting of November 19, 1996 - as
submitted.
3.2 APPROVED VOUCHER REGISTER - dated November December 3, 1996
in the amount of $19,065.82.
4. OLD BUSINESS: None
5. NEW BUSINESS: None
6. AGENCY MEMBER COMMENTS: None
7. AGENCY SUB -COMMITTEE REPORTS: None
8. ADJOURNMENT: There being no further business to conduct,
Chair/Werner adjourned the Redevelopment Agency meeting at 11:13 p.m.
TOMMYE A. NICE, Deputy Agency Secretary
ATTEST:
Chairman
DIAMOND BAR REDEVELOPMENT AGENCY
AGENDA REPORT AGENDA NO.3.3
TO: Honorable Chairman and Agency Board Members
MEETING DATE: December 17, 1996 REPORT DATE: December 12, 1996
FROM: Terrence L. Belanger, Agency Executive Director
TITLE:
Transmittal of Annual Financial Report and Final Audit Report for year ended June 30, 1996.
SUMMARY:
The Agency's audit firm of Conrad and Associates has prepared the Fiscal Year 1995-96 Annual Financial
Statement and Independent Auditor's Report for the Redevelopment Agency.
RECOMMENDATION:
Receive and file the Fiscal Year 1995-96 Annual Financial Statement and Independent Auditor's Report.
LIST OF ATTACHMENTS: _ Staff Report _ Public Hearing Notification
Resolution(s) _ Bid Specification (on file in City Clerk's Office)
Ordinances(s) XX Other (FY 95-96 Financial Statement, Audit Report)
_ Agreement(s)
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed
_ Yes _ No
by the City Attorney?
2.
Does the report require a majority or 4/5 vote?
Majority
3.
Has environmental impact been assessed?
_ Yes XX No
4.
Has the report been reviewed by a Commission?
_ Yes XX No
Which Commission?
5.
Are other departments affected by the report?
_ Yes XX No
Report discussed with the following affected departments:
REVIEWED BY:
Terrence L. Belanger
Agency Executive Director