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HomeMy WebLinkAbout11/2/1996CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: November 2, 1996 REPORT DATE: October 30,1996 FROM: Bob Rose, Director of Community Services TITLE: PARKS AND FACILITIES MASTER PLAN SUMMARY: The Resource Management Element of the General Plan states that it is the goal of the City Council to complete and adopt a comprehensive Master Plan of Parks after the adoption of the General Plan. A consultant Purkiss-Rose/RSI has been retained by the City Council to obtain public input and to complete the Parks Master Plan process. The joint meeting (Town Hall Meeting) of the City Council and the Parks and Recreation Commission is the first opportunity for the public to provide input for the Parks Master Plan. (continued on Page 2) RECOMMENDATION: Receive and File. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) — Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority vote? _ Yes X No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belanger City Manager Frank M. Usher Assistant City Manager DEPARTMENT HEAD: 0 se Community Services Director City Council Agenda Report Community Services Dept. Parks and Facilities Master Plan Meeting Date: November 2,1996 Page 2 SUMMARY: (Continued) WHAT IS A PARKS MASTER PLAN? The Parks Master Plan serves as an element of the General Plan and provides direction to the City Council and staff for the long term planning and development of parks, facilities, trails and the recreation program. It is a community involvement process that includes research, telephone surveys, workshops and public hearings. Upon completion of this six to nine month long project, the City of Diamond Bar will receive: * Results from scientifically conducted surveys that quantify demands from the community for parks, facilities, trails, and recreation programs. * Community supported standards for parks, facilities, trails and recreation programs * Written inventory and analysis of existing park and school sites, facilities, trails and recreation programs. * Action plan, with cost estimates and recommended sources of funding, to resolve differences that are discovered in what is demanded by the community and what currently exists in park acreage, facilities and recreation program requirements. * Plot plans of existing park and school sites that can be used for public information, grant proposal exhibits and Capital Improvement Project bid packages. * Documented input from a variety of community groups, such as, senior citizens, service organizations, athletic organizations, homeowners associations and business groups relative to parks, facilities, trails and recreation programs, * Long range plan, with cost estimates, to meet ADA accessibility requirements. * Cost analysis and recommendations for management, staffing, operations and maintenance of parks, facilities, trails and recreation programs. * Cost analysis of in-house versus contract recreation program, with recommendations. WHAT WILL HAPPEN AT THE TOWN HALL MEETING? After introduction of the City Council and the Parks and Recreation Commission, the meeting will start with staff presenting an overview of what now exists in Diamond Bar for parks and recreation purposes. Included will be a presentation on the conceptual plan for Sunset Crossing Pocket Park, an update on Pantera Park and a slide show on existing park facilities. City Council Agenda Report Community Services Dept. Parks and Facilities Master Plan Meeting Date: November 2, 1996 Page 3 After staffs presentation on what currently exists and what is planned for the near future, the consultant will lead a workshop in order to get input from all parties at the meeting, including City Council Members and Parks and Recreation Commissioners. The workshop will allow table discussions on four subjects: Group I - Programs Group II - Sites and Facilities Group III - Recreation Trails Group IV - Operations/Staffing Council Members, Commissioners and staff are strongly encouraged to join a table and participate in the workshop. After discussions are completed at each table, a representative from each table will present the views from that table. After a brief break, a second table discussion will follow, on the same four subjects, but about different considerations. Again, after the second table discussion is completed, a representative from each table will present the views from that table. The workshop will conclude at approximately 12noon. The next public workshop will be scheduled for January, 1997. The exact date and location will be announced at a later date. Please see attached the workshop agenda for the Town Hall Meeting and additional details on the workshop format. City of Diamond Bar COWEMRJN TY SERVICES COIN RHMSIVE MASTER PLAN WORKSHOP NO. 1 AGENDA FACILITATOR: STEVE ROSE, LANDSCAPE ARCHITECT AND PARK PLANNER Note to Participants: (Please read) The following agenda is designed to "synergize" issues, opportunities and constraints regarding parks, recreation and leisure activities in the City of Diamond Bar. Since the principal objective of the City is to establish a Comprehensive Plan, we should examine all aspects of recreation to the extent that is reasonable. To accomplish as much as possible, the workshop is organized into four (4) groups: Group I - Programs: Recreational and Leisure Activities, Programs and User Group Issues Group U - Sites and Facilities: Park Land, Sites, Facilities and Access Group III - Recreational Trails: Bicycles, Walking, Running and Equestrian Trail Network, Access and Easements Group IV - Operations/Management: Operating Issues, current Management strategy including Maintenance Issues There are two (2) Focus Sessions for each group. The fust session is for a general discussion of issues, suggestions and ideas respective to the group assignments as defined later in this agenda. The second session is to organize, list and prioritize "issues" and/or "findings" as a consensus of the group. Where there is no consensus on a particular issue, it should be so identified for additional evaluation and discussion. A group leader will be selected for each group. His or her job is to direct the group discussion and take notes on the comments and issues being discussed. Also, the group leader will report his or her group's findings to the entire workshop in a 3 -minute presentation after each focus session. Purkiss Rose RSI Focus Session Two: Let's Rank The Issues (30 minutes) a) Based on the findings in the first focus session and input from other presentations, conduct a general discussion on what new recreation programs and activities are perceived to be needed or desirable in the community and what issues they may raise. List under the heading of New Programs and Issues. b) Now merge the findings of programs and issues discussed in the first focus session with any additional programs or use activities. C) Of all the issues spotted, discuss those that may be the most important to address and in a descending order to the least important. Try to maintain a general consensus of the group, considering the community as a whole and priorities. (Allow a minimum of 10 minutes for drafting an evaluation of issues.) At the close of the second session, the group leader will report the findings to the workshop (3 minutes). Purkiss Rose -RSI It is essential that the workshop remain on schedule. We therefore ask that all participants be on time and prepared for a vigorous, exciting and constructive workshop. Your participation and knowledge is an important factor in preparing the comprehensive plan. Choose a group that you feel would be best suited to your interest or knowledge. The facilitator may ask, however, that you participate in a different group if there are too many in a particular group. Thank you for your participation and interest in this important community effort. GROUP ASSIGNMENTS GROUP I - PROGRAMS: Focus Session One: "Lets' Spot The Issues (40 minutes) a) Take a few minutes to discuss types of recreation activities, programs and leisure pursuits that have occurred in the past and presently occur in the City of Diamond Bar. List them and make notes of general comments offered by participants. b) Under the general headings of Passive Programs and Active Programs (see attached definitions), discuss the relative importance of past and present programs in terms of apparent demand considering the community profile i.e., population, age groups, ethnic mix, etc. Organize and list your findings under these general headings Passive and Active programs. Remember to include human and senior services. c) In the remaining portion of the session (allow at least 10 minutes) discuss and list the issues with which your group can identify from all the programs and activities identified. Example issues may be: * No facilities to support program requirements * Lack of program instructors • Location not convenient * Causes noise impacts * Not well -advertised * Feld wrong time of day, etc. At the close of the focus session, the group leader will report the findings to the entire group (3 minutes). BREAK: A 15 -minute break for all groups. Purkiss Rose -RSI GROUP II - SITES AND FACILITIES: Focus Session One: Let's Spot The Issues (40 minutes) a) Take a few minutes to review the maps and list of facilities and sites as they exist. Discuss the use of the sites in relation to the facilities that are present, the size of the site and its location within the community. b) Review proposed park sites, their locations and proposed facilities. c) Taking each site (you choose the order) in succession, discuss the adequacy or deficiencies of the existing and proposed facilities, size and location. List those comments made by the group participants in an organized manner. Try to maintain a consensus viewpoint. If there is no consensus on a particular site, facilities or location issues, note it down. Group leader will report findings of the first focus session to the workshop (3 minutes). BREAK: A 15 -minute break for all groups. Focus Session Two: What Do We Need (30 minutes) a) Based on the findings of the initial focus session, take a few minutes (10 at most) to review your lists and make any changes you feel are appropriate. If there are none, then proceed. b) Discuss ideas or concepts of malting changes and improving the existing and proposed park sites and facilities. You may be as specific as you want; however, a general listing will be sufficient at this time. C) Discuss the ideas or concepts of new or additional park sites, facilities and the general areas within the community where they should be located. You need not identify a specific location unless there is consensus that it should be considered as a "special location." The group leader will report the findings to the workshop (3 minutes). Purlciss Rose -RSI GROUP III - RECREATIONAL TRAMS: Focus Session One: Let's Spot the Issues (40 minutes) a) Take a few minutes to discuss types of bicycle, recreational trails and review the maps. Discuss the locations of the trails located within the community. b) Review proposed trails and their locations. C) Consider trail network, loop system and connection with park system and schools. • Group leader will report findings of the first focus session to the workshop (3 minutes). BREAK: A 15 -minute break for all groups. Focus Session Two: What Do We Need? (30 minutes) a) Based on the findings of the initial focus session, review trail layouts. b) Discuss trail requirements. Review interlink of system and new opportunities as land is developed. C) Discuss new location and existing problem areas. Consider access, safety and design. Review any need to separate trails according to their use. • The group leader will report the findings to the workshop (3 minutes). Purkiss Rose -RSI GROUP IV - OPERATIONS/MANAGEMENT: Focus Session One: How Do We Operate, Manage and FUND our Department? (40 minutes) a) Using the information provided, take a few minutes (10) to examine how the present parks and recreation programs and services are provided. Review: * Program Descriptions * Department Organization * Budgets and Funding * Management * Maintenance b) Discuss the existing operations/management of the community services department's operations using the following as a guide and for listing your comments and findings: 1) Are there any apparent deficiencies in the Department staffing? (discuss) 2) Are there any apparent deficiencies in advertising and promotion of recreation programs and services in the community? 3) Are there any apparent deficiencies in maintenance and repair services? 4) Are there any apparent deficiencies in the scheduling and/or frequency of programs, events or activities provided? 5) Are there any security and/or safety issues that need to be identified? 6) Are there any apparent problems with the way the Department is organized? 7) Other questions. Try to establish a consensus in your group on each of the elements you discuss and prepare an outline listing your findings of How Do We Operate and the key issues you have spotted. • The group leader will report to the workshop (3 minutes). BREAK: A 15 -minute break for all groups. Purws Rose -RSI Focus Session Two: How Should We Operate' (30 minutes) a) This session is an open discussion of ideas and concepts of how the department should operate to carry out its services to the community. For organization, try to stay within the following general subjects: 1. Department Organization 2. Public services programs vs revenue generating (enterprise) programs and activities offered. 3. Financing or funding Approaches: user fees, bonding, lease holds, grants, developer fees, general tax funding. 4. Rules and regulations for park use. 5. Other. b) Prepare a composite list of the ideas and concepts offered by participants in your group and try to establish a consensus as to those concepts which appear to have the most practical application to the community's needs. - The group leader will report to the workshop (3 minutes). MATERIALS PROVIDED: 1. Demographic profile 2. Parks facilities, recreation trails and site information 3. Operations and organizations information 4. Budgets and financing programs 5. Program categories and schedules 6. Maps, illustrations, data regarding parks and recreation activities 7. Pad and pencil YOU BRING: Your knowledge, community spirit and values related to recreation and leisure activity combined with a willingness to participate and listen to your neighbor's point of view. Purkiss Rose -RSI City of Disnnond Bar COWWUNM SERVICES DEPARTNIEN'T WORKSHOP NO. 1 ADDITIONAL INFORMATION DEFINITIONS FOR RECREATION ACTIVITIES, "PASSIVE" AND "ACTIVE" GENERAL: It has been said that "recreation is what happens to people in terms of self image, achievement or satisfaction." The application of this broad definition to City of Diamond Bar's rural setting suggests that a recreational experience goes far beyond traditional public space and programs. Thus, any aspect of the community where individual freedom, diversity, self- expression, challenge or enrichment can be experienced fulfills the basic meaning of the term recreation or leisure activity. The following suggests some organization of these activities in order to aid in communicating thoughts or ideas concerning the issues and needs to be addressed in the workshop group(s) focus sessions. RECREATION EXPERIENCE ACTIVITY ACTIVE RECREATION Indoor and Outdoor: Free play and self -generated activities which may be individual or organized pursuits. Examples: Jumping, climbing, swinging, sliding, jogging, skateboarding, volleyball, tetherball, tennis, hopscotch, croquet, badminton, golf, lawn bowling, baseball, softball, rugby, soccer, football, hockey, league baseball, basketball, bowling, handball, gymnastics. PASSIVE RECREATION Indoor and Outdoor: Participation and spectator roles of the individual or groups as well as strictly individual pursuits. Examples: Picnicking, camping, museum, interpretation, dancing, fairs, restaurants, markets, watching sports, drama or artistic expression, listening to music, crafts, bazaars, table games, reading, observing, walking. Source: Adapted from Seymour M. Gold; Recreation Planning and Design. Purkiss Rose -RSI CITY OF DIAMOND BAR COM&UNITY SERVICES DEPARTMENT PARKS MASTER PLAN WORKSHOP ft AGENDA OUTLINE 9:30 a.m. Introduction: Bob Rose A. Council, Community Services Commission and staff B. Consultants C. Brief history of the Department D. Operations, Management and Maintenance E. Slide show of existing facilities and programs 10:00 a.m. Facilitator: Steve Rose A. Review the Park Master Planning process B. Review the workshop process 10:10 a.m. Focus Session One Group I - Programs Group H - Sites and Facilities Group III - Recreation Trails Group IV - Operations/Staffing 10:50 a.m. Individual Group Presentations (3 minutes each) 11:00 a.m. Break 11:15 a.m. Focus Session Two Group I - Programs Group II - Sites and Facilities Group III - Recreation Trails Group IV - Operations/Management 11:55 a.m. Individual Group Presentations (3 minutes each) 12:05 �-m. End of Workshop Purkiss Rose -RSI CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Joint Town Hall Meeting with the Parks and Recreation Commission at Heritage Park Community Center located at 2900 S. Brea Canyon Road, Diamond Bar, California from 9:00 a.m. to 12:00 p.m. on November 2, 1996. I, LYNDA BURGESS declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Joint Town Hall Meeting with the City Council and Parks and Recreation Commission, to be held on November 2, 1996 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 30th day of October, 1996, at Diamond Bar, California. /s/ Lynda Buraess Lynda Burgess, City Clerk City of Diamond Bar JOINT TOWN BALL MEETING WITH PARRS 6 RECREATION COMMISSION (SPECIAL CITY COUNCIL MEETING AND ADJOURNED REGULAR PARKS & RECREATION COMMISSION MEETING) Heritage Park Community Center 1. CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: 9:06 a.m. November 2, 1996 Mayai lu13aL i [7.e- O I' q t - Council Members Harmony, Herrera, Werner, MPT/Huff, M/Ansari Parks & Recreation Commissioners Law, Medina, O'Connor, VC/Finnerty, C/Tye 2. MASTER PLAN OF PARKS AND FACILITIES: 9:00 a.m. MEETING OVERVIEW 9:30 a.m. INTRODUCTION: BOB ROSE A. Council, Parks & Recreation Commission and staff B. Consultants C. Brief history of the Community Services Department D. Operations, Management and Maintenance E. Slide presentation of existing facilities and programs 10:00 a.m. FACILITATOR: STEVE ROSE, PURKISS ROSE -RSI A. Review the Park Master Planning process B. Review the workshop process 10:10 a.m. FOCUS SESSION ONE Group I - Programs Group II - Sites and Facilities Group III - Recreation Trails Group IV - Operations/Staffing 10:50 a.m. Individual Group Presentations (3 minutes each) 11:00 a.m. BREAK 11:15 a.m. FOCUS SESSION TWO Group I - Programs Group II - Sites and Facilities Group III - Recreation Trails Group IV - Operations/Management 11:55 a.m. Individual Group Presentations (3 minutes each) 12:05 p.m. End of Workshop DINT TOWN HALL MEETING WITH PARRS 6 RECREATION COMMISSION (SPECIAL CITY COUNCIL MEETING AND ADJOURNED REGULAR PARKS & RECREATION COMMISSION MEETING) Heritage Park Community Center 1. CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: 9:00 a.m. November 2, 1996 Mayor Ansari Council Members Harmony, Herrera, Werner, MPT/Huff, M/Ansari Parks & Recreation Commissioners Law, Medina, O'Connor, VC/Finnerty, C/Tye 2. MASTER PLAN OF PARKS AND FACILITIES: 9:00 a.m. MEETING OVERVIEW 9:30 a.m. INTRODUCTION: BOB ROSE A. Council, Parks & Recreation Commission and staff B. Consultants C. Brief history of the Community Services Department D. Operations, Management and Maintenance E. Slide presentation of existing facilities and programs 10:00 a.m. FACILITATOR: STEVE ROSE, PURKISS ROSE -RSI A. Review the Park Master Planning process B. Review the workshop process 10:10 a.m. FOCUS SESSION ONE Group I - Programs Group II - Sites and Facilities Group III - Recreation Trails Group IV - Operations/Staffing 10:50 a.m. Individual Group Presentations (3 minutes each) 11:00 a.m. BREAK 11:15 a.m. FOCUS SESSION TWO Group I - Programs Group II - Sites and Facilities Group III - Recreation Trails Group IV - Operations/Management 11:55 a.m. Individual Group Presentations (3 minutes each) 12:05 p.m. End of Workshop