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HomeMy WebLinkAbout9/12/1991CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION SEPTEMBER 121 1991 CALL TO ORDER: Chairman Ortiz called the meeting to order at 6:30 p.m. at the Diamond Bar Library, 1061 South Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: C/Chavers. ROLL CALL: Commissioners Beke, Chavers, Vice Chairman Gravdahl, and Chairman Ortiz. Commissioner Fritz arrived at 7:30 p.m. Also present were City Engineer Sid Mousavi, Administrative Analyst Tseday Aberra, Associate Engineer David Liu, Engineering Technician Ann Garvey, Sergeant Rawlings, and Contract Secretary Liz Myers. MINUTES: Aug. 28, 1991 Motion was made by C/Chavers, seconded by C/Beke and CARRIED to approve the Minutes of August 28, 1991. VC/Gravdahl abstained. COMMISSION VC/Gravdahl apologized for missing last months COMMENTS: meeting. He also commended C/Chavers for his comments made at the Planning Commission Public Hearing meeting regarding the General Plan. STAFF COMMENTS: CE/Mousavi distributed copies of the "Guidelines for Preparation of Traffic Impact Analysis Report" to the Commission. He introduced two new members of the Engineering Department, David Liu, the Associate Engineer, and Ann Garvey, the Engineering Technician. NEW BUSINESS: Proposal: CE/Mousavi reported that the success of the Community Christmas shuttle, made us consider a community Circulator circulator for the City. The City received one response, Mayflower, to the RFP for a community circulator. Staff has reviewed and discussed the proposal with Mayflower. From the time the RFP has been sent out until now, there has been some changes with respect to how we want to handle the community circulator within the City. The City is now considering using CNG type engines for the bus system. It is anticipated that the development of that system will take about two years, therefore, staff has considered using conventional system for two years for two years, and then changing to alternate fuel system buses by the third year. To have a two year system in place, it was considered to either purchase used buses for the program, or have the company provide used buses, or perhaps lease the buses. Also, it was discussed removing September 12, 1991 Page 2 the route establishment clause from the contract, and have a consultant develop the route system for the City. At the same time, we could develop a new RFP to get more operators bidding on the program. After reviewing the proposal submitted by Mayflower, and considering the various alternatives available to the City, staff has determined that entering into an agreement with one company for three years, at this time, is premature. However, the City will pursue the Christmas shuttle program independent of the community circulator. It is recommended that the Commission direct staff as necessary. C/Beke stated that RTD is doing the testing for alternate fuels. Experimenting can be very costly because technology is changing rapidly. He suggested that the City remain with standard fuels. VC/Gravdahl suggested that a letter be sent out to the community circulators to inquire why they did not submit a proposal. Chair/Ortiz suggested that staff research if Mayflower participates in a bus security system. C/Chavers inquired if the RFP had indicated that reimbursement of prospective service is contingent upon the amount of ridership. CE/Mousavi responded that the RFP stipulated that they would get paid based upon their proposal and bid. Whatever monies are collected from fares would go back to the City. C/Chavers indicated that the RFP may be more attractive to bidders if the City entered into a privatization technique. Chair/Ortiz inquired if there were any comments made regarding advertisement. CE/Mousavi stated that Mayflower would administer the advertisement, and the City would govern it. Motion was made by VC/Gravdahl, seconded by C/Chavers and CARRIED UNANIMOUSLY to direct staff to contact prior bidders and find the reason why they did not submit proposals, with a caveat that Mayflowers bid is not rejected at this point; September 12, 1991 Page 3 modify the RFP; and bring back the information to the Commission for further discussion. AYES: COMMISSIONERS: Beke, Chavers, Gravdahl and Chair/Ortiz. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: Fritz. Request for AA/Aberra addressed the Commission regarding the Crossing guard request from the Director of Transportation from Services the Walnut Valley Unified School District (WVUSD) for crossing guard services at the intersections of North Hampton/Glenwick, and Lemon/Colima. A warrant study must be conducted to determine if these intersections warrant a crossing guard. It is recommended that the Commission direct staff to conduct a warrant study. CE/Mousavi stated that the warrant study would be conducted in house. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to adopt staff's recommendation as written. ' AYES: COMMISSIONERS: Beke, Chavers, Gravdahl, and Chair/Ortiz. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: Fritz. Traffic Report CE/Mousavi reported that the owners, Fred and Norma Janz, of the property located at 23475 Sunset Crossing, submitted a plan earlier this year to develop an office building on the undeveloped portion of their property. Currently, the 2.76 acre site is developed with a three story building, with 120 parking spaces. In April of 1991, the Planning Commission directed the applicant to submit a traffic impact report to the City, to be reviewed by the Traffic and Transportation Commission. It is recommended that the Commission concur with the recommendations made by DKS and Associates. Fred Janz, the developer, described the site to be developed. He explained that, because his existing building and the Racquetball Club would be able to share the parking areas, customers would not have to park on Golden Springs. ' Sgt. Rawlings, in response to Chair/Ortiz's inquiry, stated that the "right turn only", as recommended by DKS and Associates, would be enforceable. September 12, 1991 Request Removal of the No Parking Sign f; �j ,'OLD BUSINESS: i' Priority List 4 i t Page 4 Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation, and pass it back to the Planning Commission with the Traffic and Transportation Commission's_ approval. AYES: COMMISSIONERS: Chavers, Beke, Gravdahl, and Chair/Ortiz. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: Fritz. AA/Aberra addressed the Commission regarding the request made to the Department of Public Works from Mr. Michaels, of Valley Professional Center, requesting the removal of the "No Parking" sign on Colima Road. It is recommended that the Commission deny the request to remove the "No Parking" sign on Colima Road. CE/Mousavi stated that Mr. Michaels had indicated that he would be attending the meeting to make a presentation. However, Mr. Michaels was not present. Sgt. Rawlings recalled that prior to the posting of the "No Parking" sign, people were parking cars for sale in that area. Motion was made by C/Beke, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to accept staff's recommendation to deny the request. AYES: COMMISSIONERS: Beke, Chavers, Gravdahl, and Chair/Ortiz. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: Fritz. Commissioner Fritz arrived at 7:30 p.m. Chair/Ortiz requested of the Sheriff's Department to enforce the parking on Golden Springs by the In and Out Burger restaurant. CE/Mousavi addressed the Commission regarding the evaluation of unsignalized intersections and the potential need for signalization. Staff recommended that the Commission concur with the sub -committee's recommendation, evaluate the attached proposal, and direct staff to work with DKS in establishing a "Priority List". A September 12, 1991 Page 5 C/Beke indicated that there are two different issues at hand: Deciding where warrant studies will be done; and prioritizing which signals are the most needed once they are warranted. C/Chavers stated that DKS' proposal is lacking an establishment of criteria, or a subsequent ranking of the signals already warranted. He suggested that DKS be asked to include another step which establishes priority after the signal is warranted. C/Fritz suggested grouping intersections that are candidates for signals, those that are not candidates, as well as an intermediate category, based on the available data generated from the circulation element data. Also, DKS could be asked to develop a mechanism for prioritizing signals once they are warranted. C/Beke suggested that DKS be asked to give us a grouping of intersections that will probably require a signal in the next five years, a grouping that may need signals within the next five to ten years, and a grouping that will probably never need signals. Motion was made by C/Fritz, seconded by C/Beke and CARRIED UNANIMOUSLY to ask DKS to develop a grouping, as suggested by C/Beke, for the purpose of determining whether to do a warrant study; and ask DKS to develop a mechanism for prioritizing signals once they are warranted. AYES: COMMISSIONERS: Beke, Chavers, Fritz, VC/Gravdahl, and Chair/Ortiz. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. Signal Warrant CE/Mousavi addressed the Commission regarding the Study signal warrant study for Silver Hawk and Diamond Bar Boulevard. A copy of the warrant study was presented to the Commission on July 11, 1gg1. At that time, the decision was to postpone this matter until the other matter was decided. It is back to the Commission one more time for the decision on this matter. ' C/Beke noted that the request had come before the Commission at the time that the time that a signal was put in at Kiowa Crest. The applicants were told that we would take a look at Silver Hawk, after the signal was in at Kiowa Crest, because more traffic gaps would have been created. September 12, 1991 Page 6 Chair/Ortiz requested that the applicants be notified that their request has not been forgotten. Motion was made by C/Chavers, seconded by C/Beke and CARRIED UNANIMOUSLY to postpone the matter until the next meeting; to ask staff to review the commitment to study Silver Hawk and Diamond Bar Blvd., and bring back the information to the next meeting. Signal Warrant CE/Mousavi addressed the Commission regarding the Study signal warrant study on Golden Springs at Golden Prados Drive and at Prospectors Drive. Motion was made by VC/Gravdahl, seconded by C/Chavers and CARRIED UNANIMOUSLY to accept the warrants on Golden Springs at Golden Prados and Prospectors Drive, and direct staff to include it into DKS' priority list. Speed Survey: CE/Mousavi addressed the Commission regarding the Palomino Dr. & request to monitor and control Palomino Dr. and Armitos Place Armitos Place for speeding. The streets have been studied as a part of the Circulation Element Study. DKS has submitted their report, and recommendation on their findings, with respect to the indicated streets. It is recommended that the Commission direct staff as necessary. C/Beke stated that a stop sign should not be used as speed control, as is suggested on Armitos Place, in the recommendations made by DKS. He also stated his concern for the use of speed bumps. Sgt. Rawlings stated that there have been 95 tickets written for speed on. Palomino from the last day of April to July 8, 1991. C/Beke indicated that there are specific recommendations made for Palomino Drive that the Commission can act on, but not with the recommendations made for Armitos Place. Motion was made by C/Beke, seconded by C/Chavers and CARRIED UNANIMOUSLY to accept the recommendations made on Palomino Drive for additional advanced school zone warning signs, and the posting of 25 mph school zone sign. Request to AA/Aberra addressed the Commission regarding the Improve the request made by the occupants of the complex, Egress located on the NE quadrant of Grand Avenue and Diamond Bar Boulevard, to improve the egress and ingress. They have suggested a stop light, or September 12, 1991 Page 7 painting a red marking on the access lane, as a solution. Staff recommended that the Commission deny the request and the proposed solutions. C/Fritz stated that it does not appear that their proposed solutions would solve the problem. Motion was made by C/Chavers, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to accept staff's recommendation to deny the request and the proposed solutions. Reorganization CE/Mousavi stated that the term would end June of 1992. Chair/Ortiz requested nominations for chairperson. VC/Gravdahl nominated C/Chavers for chairperson. Chair/Ortiz seconded the nomination. C/Chavers accepted the nomination. AYES: COMMISSIONERS: Fritz, Beke, Chavers, Gravdahl, and Ortiz. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. The nomination carried. Chair/Ortiz requested nominations for vice chairperson. C/Beke nominated VC/Gravdahl for vice chairperson. C/Ortiz seconded the nomination. VC/Gravdahl accepted the nomination. AYES: COMMISSIONERS: Beke, Fritz, Chavers, Gravdahl, and Ortiz. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. The nomination carried. ITEMS FROM THE C/Fritz suggested that a stop sign be considered on COMMISSION: Pathfinder at Brea Canyon Road to slow the traffic coming down Pathfinder, and to give relief to traffic trying to turn left from Brea Canyon Road. C/Beke stated that on the August 10th meeting, he requested staff to review a possible lead for a signal at Pathfinder and Brea Canyon Road, upon the opening of Pathfinder Road to Fullerton. CE/Mousavi stated that staff is currently reviewing the situation. September 12, 1991 Page 8 C/Beke, referring to Sunset Crossing and Golden springs, indicated that normally the need for a crossing guard is evaluated after the signal is in operation for six months. He inquired if this will be done. i CE/Mousavi responded that it will be done. It will be brought to the Commission, along with other requests made, at the next meeting. C/Beke inquired what the schedule is for the restriping of the bike lane on Golden Springs and Diamond Bar Boulevard. CE/Mousavi stated that the City authorized a stripping plan today. C/Chavers suggested that the Commission attend the Planning Commission Public Hearing meeting, on the General Plan, and present their comments. He indicated his concern of a comment made, at the September 9th Public Hearing, indicating that the Traffic and Transportation Commission had formally -- disapproved of the idea of Tonner Canyon, and then later reversed it's recommendation. He stated that he did not recall the Commission making any kind of formal statement. CE/Mousavi confirmed that the Commission had not made any such formal recommendation regarding the Tonner Canyon project. CE/Mousavi stated that when the study was done, the consultant requested three counties to submit position letters. The County of Los Angeles has drafted a position letter supporting the idea of Tonner Canyon. It was requested that the City of Diamond Bar and Pomona respond. Staff is not prepared to make a recommendation because the study did not address the environmental aspects of the project. However, if the Commission has any comments or recommendations, it will be conveyed to the City Council, and then from there a position letter may be developed. C/Chavers requested that the matter be placed as an agenda item. C/Fritz stated that he is interested in seeing the position letters that exist in our request. September 12, 1991 Page 9 STAFF COMMENTS: AA/Aberra stated that the Commissioners will be contacted regarding the training session scheduled for this Saturday. CE/Mousavi informed the Commission that the sidewalk at Brea Canyon Road under the 60 freeway will start in a couple of weeks. ADJOURNMENT: The meeting was adjourned at 8:45 p.m. Respectively, vi, Secretary