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HomeMy WebLinkAbout10/28/2010Thursday, October 28, 2010 7:00 p.m. THE GOVERNMENT CENTER 21865 Copley Drive Diamond Bar, California Chairman Dave Grundy Vice -Chairman Ted Owens Commissioner Lew Herndon Commissioner Benny Liang Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking" The City of Diamond Bar uses recycled paper in the Hearing Board Room. and encourages you to do the same. SAMOA AGENDA THURSDAY, OCTOBER 28, 2010 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG, ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: Saturday & Sunday, October 30 & 31 — 6-9pm — Hall of Horrors Haunted House Heritage Park Community Center, 2900 S. Brea Canyon Road, Diamond Bar October 28, 2010 PAGE 2 PARKS & RECREATION COMMISSION Sunday, October 31 — Fall Fun Festival — 4:30-8:30pm — Heritage Park 2900 S. Brea Canyon Road, Diamond Bar Tuesday, November 2— City Council Meeting — 6:30pm —The Government Center Aud itoriu m 21865 Copley Drive, Diamond Bar Tuesday, November 2 — Election Day Thursday, November 4 — Valley View Casino - Departs the Diamond Bar Center at 10:30am/Returns: 5:30pm Saturday, November 6 — Julian Apple Harvest - Departs City Hall 7:45am Returns: 5:45pm Thursday, November 10 —Veterans Recognition Ceremony — 8-10am Grand View Ballroom, Diamond Bar Center Friday, November 12 — DB4Youth "In Action" proudly presents the "Indy 61h, 7" and 8th Grade Adventure Dance" — 7-10pm - Diamond Bar Center - 1600 S. Grand Avenue Saturday, November 13 — The Diamond Bar Community Foundation Holiday GALA "Stars of Diamond Bar" 6-11 pm — Diamond Bar Tuesday, November 16 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Wednesday, November 17— Piecemaker's Country Store, Departs the Diamond Bar Center: 9:45am / Returns: 2:30pm Wednesday, November 17 — DB 4Youth and DB 4Youth "In Action" Meeting — 6pm The Government Center, 21865 Copley Drive, Diamond Bar Thursday, November 18 - Parks & Recreation Commission Meeting — 7pm Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar Thursday, November 25 — Thanksgiving — City Hall closed Friday, November 26 — City Hall closed 1. CONSENT CALENDAR 1.1 Approval of Minutes for September 23, 2010 Regular Meeting October 28, 2010 PAGE 3 PARKS & RECREATION COMMISSION 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation on Grants by Alison Meyers, Community Services Coordinator. 2.2 Parks Report — Claude Bradley, Parks and Maintenance Supervisor 1. Power Point Presentation on Ronald Reagan Park, Starshine Park and Lorbeer Soccer/Football Field 2.3 CIP Projects — Bob Rose, Community Services Director 1. Silver Tip Mini -Park 2. Washington Street Mini -Park 3. Larkstone Park 4. Sycamore Canyon Creek Repair 5. Sycamore Canyon Trail — Phase IV 3. OLD BUSINESS — None 4. NEW BUSINESS 4.1 Commission Meeting Schedule for November and December 2010 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT ,, II i Recreation Program Update TO: Honorable Chairman & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: October 20, 2010 MEETING DATE: October 28, 2010 Community Recreation Guide The Fall 2010 Community Recreation Guide was mailed to the residents of Diamond Bar during the first week of August, along with a mailing list of approximately 250 non- residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. The winter guide is being prepared by public information and will go to the printer soon. Contract Classes Fall 2010 — Classes officially began on September 18 and the season ends December 10. Enrollment for classes is ongoing. There are 677 participants enrolled in 187 classes. Fall's most popular classes are: tennis for all ages, SAT Prep, salsa & ballroom dance, pilates, Zumba, adult yoga, Kindermusik, belly dance, glamour make up, baby ballet, martial arts for all ages, youth soccer, parent/child multi -sport, parent/child art and crochet for beginners. One of fall's most popular classes is a new class, Crochet for Beginners. This class is taught by Jessica Braun on Monday nights at the Diamond Bar Center from 6-7:30pm in the Maple Room. In this class students learn basic designs, how to read patterns and even make and take home items. Youth Programs Tiny Tots — Heritage Park Tiny Tots took their annual trip to the Enchanted Pumpkin Patch in Brea on Friday, October 22. All the children got to pet animals at the petting zoo and pick out their own pumpkin from the pumpkin patch. Pantera Park Tiny Tots took their first excursion to Amy's Farm in Ontario. They took a hands-on tour of the real working poly culture (plant and animal) farm and finished the morning by picking out their own pumpkin to take home. DB 4Youth "In Action" — DB 4Youth "In Action" met for their regular meeting on Wednesday, September 29. They will be operating a snack bar at the Fall Fun Festival. They modified the 6tn 7tn and 8" grade dance theme from "Indiana Jones" to the "Indy 6tn 7" and 8tn Grade Adventure Dance." The decorations will still be very "Indiana Jones" related. The dance takes place on Friday, November 12. The Diamond Bar Community Foundation Holiday GALA is the day after the dance at the Diamond Bar Center. One DB 4Youth member is putting together a power point presentation for the GALA. He met with staff to get all the pictures and what to use for captions. The next regular meeting will be on November 17. Youth and Adult Sports Adult Basketball - There are 35 teams participating in the 2010 fall adult basketball league, 5 teams are new to the league. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. The league is scheduled to end December 5, 2010. Adult Volleyball - The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 10 participants registered for the session which began on September 13. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park - The skate park averages 9 users per hour on weekdays, with 17 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Youth Basketball —There are currently 43 participants registered for the 2011 youth basketball program. Of the 43 registered players, 21 either participated in the program before, or have a sibling that played previously. Six others have played in either the summer baseball or indoor soccer program. There are 16 registrants that are new to our team sports programs. Games begin January 8, 2011 and continue until March 12, 2011. Children ages 4-8 will play at South Pointe Middle School, while children ages 9-11 will play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this Table Tennis — The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 14 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 7:30- 11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. program. Adult Excursions Saturday, September 25, 2010 — Santa Barbara Land and Sea Tour- SOLD OUT Staff escorted a SOLD OUT excursion for a land and sea tour in sunny Santa Barbara. The gorgeous weather made the entire day pleasant. The day started with a relaxing bus ride. Upon arrival most of the participants climbed aboard the amphibious vehicle to enjoy the 90 minute narrated tour of the city and harbor cruise. Many sights were seen including the mission and City Hall, and at sea they saw playful California Sea Lions. The afternoon was theirs to browse State Street and enjoy the rest of the day on their own. The bus ride home was more pleasant with the snack. Saturday, October 2, 2010 — Avocado Festival in Carpinteria - SOLD OUT Staff escorted a SOLD OUT trip to Carpinteria to visit the Avocado Festival. After the bus ride to the Fullerton Amtrak station participants boarded the train and sat back to enjoy the ride. The ride was about three hours to Carpinteria. Upon arrival the participants walked a short block and were welcomed by the sights and sounds of the festival. There were bands, salsa making contests, lots of food and vendors. The cool weather was perfect for being outside all afternoon. The traffic free ride home was accompanied by a snack. Saturday, November 6, 2010 — Julian Apple Harvest - SOLD OUT Julian a quaint turn -of -the -century mining town is the apple capital of San Diego County. Your day starts with a tour of the famous Julian Apple Company where you get a tour of the factory and some sample snacks. The next stop is Rongbranch Restaurant where you enjoy a lunch of salad, BBQ chicken or turkey or Salisbury Steak, and potatoes, a vegetable and a delicious slice of apple pie. The rest of the afternoon is yours to spend exploring this magnificent town. Excursion includes roundtrip transportation, pie company tour, lunch and a snack. The excursion has filled and additional seats have been added for a total of 55 participants. Saturday, December 4, 2010 — Tamale Festival and Shopping - SOLD OUT Your day starts with a relaxing ride to the Coachella Valley to the Tamale Festival. The 18th Annual Festival is home to more than 400,000 tamales sold by over 80 vendors. There is a stage with bands, dancers and many arts & crafts booths. Upon leaving the festival we stop at the Desert Hills Premium Outlets in Cabazon. Here the afternoon is yours to shop 'til you drop at the 130 brand name stores. Excursion includes roundtrip transportation, admission to the Tamale Festival and a snack. There are currently 55 participants registered; the trip sold out and a bigger bus was ordered to accommodate more participants. Saturday, January 1, 2011 — Rose Parade The famous Rose Parade excursion is back! This year the theme is "Building Dreams, Friendships and Memories." It promises to be full of fun, flowers, music, equestrian units and of course animation. Entries from all over the world will participate in the largest and most beautiful parade in the world. Excursion includes roundtrip transportation, grandstand seat, continental breakfast, snack, official Rose Parade guide, and Diamond Bar seat cushion. There are currently 15 participants registered and 30 seats available. Senior Programs Senior Classes — Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. All classes are full. They began August 23rd and will conclude December 12, 2010. Senior Seminars 10/4 Understanding New Medicare Changes 10/25 Estate Planning 101 Senior Activities and Services • Bridge every Wednesday — 8-12 per session • Mahjong every Wednesday — 30 per session average • Bingo every Tuesday and Friday — 190 per session average • Complimentary Legal Services every 1 st Wednesday of the month— 7 for October Senior Excursions October 6, 2010 — Roblar Winery and Clairmont Lavender Farms — This was a sold out trip of 54 passengers to a new venue. We enjoyed the beautiful winery, a gourmet lunch and a tour. We even shopped in Los Olivos for a little while. October 20, 2010 — Harrah's Casino — This trip is almost sold out. At this casino participants get $15 back on their casino card but lunch is on their own. Extended Excursions October 30, 2010 Burgundy and Provence Riverboat Cruise 2 passengers Senior Special Events October 27, 2010 Halloween Dinner Dance— Always a favorite with the seniors, 100 people are slated to attend. There is always a costume contest because every year, more and more people participate. There will be music by DJ Keith Johnson and Mexican Food provided by Burger Continental. Admission is $15 per person. Veterans Recognition Ceremony — Please join us November 10, 2010 at 9am at the Diamond Bar Center. At this recognition we honor Diamond Bar resident veterans that have not previously been honored. The City Council presents the veterans with plaques. We also return banners to military personnel that are no longer actively deployed. There is a patriotic program and a continental breakfast with approximately 175 people attending. Senior Groups and Clubs — Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center. One such club is: The Diamond Bar Senior Club with 360 members currently meets every Tuesday at the Diamond Bar Center. They have free bread for members and sometimes have sweets, eggs, milk, etc., to give away in the raffle they have every week. Many times there are speakers and occasionally they have special, catered luncheons. After the meeting there is always Bingo. The Club also holds Bingo every Friday. Special Events Halloween Haunted House — On October 30 only, a special coupon is available for a buy one get one free entrance into the Haunted House. The coupon is now available for print off the City's web site, and available for pick up at City Hall, the Diamond Bar Center, and all PUSD & WVSD schools in Diamond Bar. Staff has really been working hard to create new rooms and ideas for this year's event. Ideas include additions to the front entrance into the building. The features will hopefully draw more people into the maze. Also room themes are currently being discussed with a "cave" and "chainsaw" room being amongst the favorites. The Haunted House will operate on Saturday & Sunday, October 30 & 31. The event will be held at Heritage Park, 2900 S. Brea Canyon Road from 6-9 pm. Admission will be $5 and is recommended for ages 8 and up. Fall Fun Festival — CS Coordinator Tarazon and 3 recreation staff gave all the festival games a makeover! The games had not be repainted since 2005 and were all colored to match the harvest theme event. However, all the games now reflect traditional Halloween colors and some have even been given new elements for this spooktactular night. In addition, 5 games will be replaced with new kid friendly Halloween ones. This event has always been very popular amongst the youth in Diamond Bar and with these changes the event is sure to be a success. The Festival date is set for Sunday, October 31 starting at 4:30pm and running until 8:30pm. at Heritage Park. Admission is $5 and is recommended for kids 4 to 8 years old. Save the Date! Candy Cane Craft Fair The City of Diamond Bar invites you to experience our 5th annual holiday craft boutique. This one day craft fair has free admission, free parking and local crafters featuring hundreds of handmade seasonal items. There are currently 36 crafters registered for this fun event. Also, the popular Santa's workshop and pictures with Santa will return to make this event a huge success with the youth in attendance. Please join us for this spectacular event on Saturday, December 4, 2010 from 9am to 2pm at the beautiful Diamond Bar Center. Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 53 private, business and non- profit rentals during the month of September. There were 24 church rentals, 4 yoga sessions and 2 Toastmasters meetings. There were also 12 weddings, 4 business meetings, and 2 class lectures. And a pre -wedding function, a graduation, an anniversary dinner, a religious conference and a senior group celebration filled the month. A total of $49,710 in rental fees was collected during the month of September for Diamond Bar Center rentals. In September 2009 $72,726 in rental fees were collected. Heritage — There have been 9 rentals of Heritage Park Community Center for the month of October. Rentals include a church, an ongoing meditation class, two birthdays, and a baby shower. Total revenue for these rentals is $1,785. The revenue for October 2009 was $1,680. Pantera — There have been 2 rentals of Pantera Park Activity Room for the month of October. Both rentals were Toastmasters meetings. Total revenue for these rentals is $40. The revenue for October 2009 was $640. Picnic Reservations — As of October 8th, there have been 30 picnic reservations made for the month of October. There have been 2 reservations for Heritage Park, 8 for Ronald Reagan Park, 10 Sycamore Canyon, 1 for Maple Hill Park, 2 for Peterson Park and 7 at Pantera Park. The revenue of these picnic rentals is $925. The revenue for October 2009 was $775. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 SEPTEMBER 23, 2010 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Absent: Commissioner Benny Liang was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist; Alison Meyers, Community Services Coordinator; Chris Ramos, Recreation Specialist/Director, Summer Day Camp; Brad Montano, Leader II/and Assistant Director, Summer Day Camp; and Marcy Hilario, Senior Administrative Assistant. PRESENTATION: Summer Volunteens of 2010 — Presentation by CSC/Meyers, assisted by Chris Ramos, Recreation Specialist/Director, Summer Day Camp; and Brad Montano, Leader II/Assistant Director, Summer Day Camp. RECESS: Chair/Grundy adjourned the meeting at 7:23 p.m. for a reception in honor of Volunteens. RECONVENE: Chair/Grundy reconvened the meeting at 7:35 p.m. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR 1.1 Approval of Minutes for July 22, 2010 Regular Meeting as presented. Motion by C/Herndon, second by VC/Owens. Without objection, the motion was so ordered. SEPTEMBER 23, 2010 PAGE 2 P&R COMMISSION 1.2 Approval of Minutes for August 26, 2010 Regular Meeting as corrected. Motion by VC/Owens, second by C/Roberto. Without objection, the motion was so ordered. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's report. C/Roberto asked if the Chaparral gymnasium would be used for future programs. RS/McKitrick said he had every intention of requesting the facility again. Chair/Grundy said he liked the pictures in the program update. VC/Owens asked if there were different levels of competition in the adult basketball program and RS/McKitrick responded that this season he has five levels and explained each level. VC/Owens asked if the officials were Certified CIF and RS/McKitrick responded that all officials are Certified CIF. C/Roberto asked if the program was for residents only or included non- residents. RS/McKitrick said he could not give an estimate regarding the players but when he looked into it a few months back, 18 of the 34 teams had managers or assistant managers that were from D.B. He believed that most of the players were from other cities. C/Roberto asked if the program resulted in a deficit every year and CSD/Rose said that philosophically, D.B. does not recover the cost for the facility. Chair/Grundy asked how security was provided for and performed at the Diamond Bar Center before the new security company, Access Control, was hired. RS/Murphey responded that there was a different firm that provided the same basic service. Chair/Grundy asked if there was a reason to change firms or if this was a result of the normal process of going out to bid. RS/Murphey responded that staff was not entirely happy with the service provided by the previous firm and it was time to reassess the service provided. C/Herndon said he noticed that there were 174 registered for the fall sessions at the time the report was prepared and wanted to know the final count. RS/Murphey said there is not a final count for fall but registration is up to about 500. C/Herndon asked for clarification of the $1 per official per game. RS/McKitrick explained that the officials are paid in cash on site. C/Herndon said he meant the team fees. CSD/Rose said the fees were significantly increased about a year ago. The City previously included the league fees in the payment to the officials and took out $200 that was paid to the officials. Currently, the teams have to pay that SEPTEMBER 23, 2010 PAGE 3 P&R COMMISSION amount directly to the officials which reduced the fee collected by the City that goes directly to expenses. If the fees were included, the total would be $560 instead of $360. C/Herndon asked if the fees for adult volleyball had been reviewed recently and CSD/Rose responded "no." It is market driven and there are not many people involved in the program; therefore, an increase would likely price the program out of existence. C/Roberto asked if the City had conducted surveys of adjacent cities' pricing structures and CSD/Rose said staff reviews all area programs and compare fees. 2. 1.1 PowerPoint Presentation —Youth Baseball — RS/McKitrick presented staff's report. Chair/Grundy asked if the City provides food for the annual awards banquet. RS/McKitrick said that each team brings their own food for the day. Chair/Grundy asked how many people were present. RS/McKitrick estimated 250-300. VC/Owens said he was impressed with the number of people who attended. 2.2 ParksReport— PMS/Jordan C/Herndon said he spoke with C/Tye who asked if anyone did a walk-thru of Lorbeer. C/Tye said he was in the area and observed a significant amount of water on parts of the track. This evening, C/Herndon visited the site and observed water on areas of the track and observed standing water in the long jump area. He also observed bare spots at the center of the 50 yard line and at each end at about the 20 yard line. He asked the coach if he could move the kids away from those areas. C/Herndon asked if there was some way the City could coordinate with the coaches and Pop Warner to get their cooperation to not utilize those areas. PMS/Jordan said staff could make that suggestion. The difficulty with school users is that they have regular programs they run each day and one of their favorite activities is kicking field goals during PE, which explains the bare spots at the 20 yard line. Staff has discussed these issues with the school but there is little that can be done. He said he would make the suggestion again. C/Herndon asked if Lorbeer should be added to the park walk-thrus and PMS/Jordan said it could be; however, the extent of the City's responsibilities are confined to the football field and restroom maintenance. Also, the walk-thru would have to be scheduled during non-use time. C/Herndon said he thought it might be a good idea. 2.2.1 PowerPoint Presentation —Recent Park Walk-Thrus — PMS/Jordan presented staff's report. Regarding the issue of deteriorated rubber surface at the playground area at Peterson Park, Chair/Grundy asked if there was any consideration to removing the rubberized surface and using wood chips. PMS/Jordan said it could be done; however, it is not SEPTEMBER 23, 2010 PAGE 4 P&R simply a matter of removing the rubber; there is a concrete substructure under the rubber. The rubber is about 12 years old and it would probably be more cost effective to replace it with rubber. Regarding the issue of the paint being scraped off the steel rails by skateboarders at Sycamore Canyon Park, C/Herndon stated he thought the rail would be an on-going problem. If a skateboarder fell off and injured himself, he wanted to know if the City would have a liability problem? PMS/Jordan said he could not say that the City would be held liable. C/Herndon asked if staff could make the rails on an uneven surface to make it less attractive to skateboarders. PMS/Jordan responded that devices called "skate stoppers" come in many forms and a skate stopper rail would be stainless steel or steel band that could be strapped onto the rail so it would not provide a skating surface. The larger issue is the composition (galvanized steel) of the rail which is not paint friendly and even areas not damaged by skateboarders are suffering. Generally, skateboard activity is on the rails adjacent to the stairs Nothing will totally eliminate the need for maintenance. A better option would be to strip the galvanized hand rails of the paint altogether, which would be a major undertaking and not aesthetically pleasing. The best option is probably to use skate stoppers and continue painting the rail. C/Herndon said he would recommend that staff evaluate the skate stoppers. Regarding scratched in graffiti in the facility bathroom mirrors, C/Herndon asked if the stainless steel mirrors were necessary to have in the restrooms at the parks. PMS/Jordan said that if the facility is going to have a mirror, stainless steel is the only option. That example of graffiti is probably the worst in the City and the damage has occurred over several years. PMS/Jordan felt the mirrors were beneficial because a sufficient number of people appreciate having a mirror in the restroom. 2.3 CIP Projects — CSD/Rose presented staff's report. 1. Silver Tip Park - CSD/Rose reported that the Silver Tip Park design is going to the City Council during a study session on October 5. As soon as staff receives Council approval, work on construction documents will commence. 2. Washington Street Mini -Park — This project is with the architect as part of plan check. Staff hopes to have final approval of the construction documents soon and take the project to bid. 3. Larkstone Park — The developer, Lewis Homes, submitted their documents for the third time for plan check. Irrigation and planning plans have been approved. If the plans come back in the next week or two after Lewis Homes pays some fees owed, the plan check process will begin again. SEPTEMBER 23, 2010 PAGE 5 P&R COMMISSION 4. Sycamore Canyon Creek Repair - CSD/Rose reported that there are two issues in Sycamore Canyon Creek that need to be addressed. One is in the undeveloped portion of the park immediately adjacent to the beginning of the trail near the storage yard. The creek wants to flow straight rather than conform to the original 90 -degree turn design and during the heavy storms of 2005, a significant amount of dirt was eroded. Staff will engage a consultant to provide recommendations for stopping the erosion. Funding for this year is for design work only. During the budget process next year, staff will make its recommendation for work to be done. The second area is by the tot lot which was flooded last year. Staff anticipates putting a seating wall between the tot lot and the creek to help keep the water from overflowing into the tot lot. 5) Sycamore Canyon Trail — Phase IV - CSD/Rose stated that he received the plans this afternoon. The documents are partially approved and the last piece is from the geotechnical engineer. The architect will need to make some changes to a portion of the plan that will require import of soil at the retaining wall. C/Herndon asked if the Washington Street Mini -Park plans were what the Commission had reviewed and CSD/Rose responded yes. Chair/Grundy said he thought there were a couple of options, such as the painted tiles/handprints. CSD/Rose stated that staff has the tiles and when the ground -breaking ceremonies are held, individuals will be invited to the location to design the tiles. Chair/Grundy asked what size a creek needs to be for the Fish & Game Department to become involved and CSD/Rose responded that if the creek is on a map as a blue -line stream, the Department has jurisdiction. Sycamore Canyon Creek is a year-round stream and the Department will have input on construction that affects the stream. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Roberto thanked staff for the reports. He congratulated the volunteens who appeared for recognition this evening. He asked for comment on the survey that was mailed to homeowners. CSD/Rose explained that a survey was mailed to 10,000 addresses in the City which is a follow-up survey to a 400 home telephone survey that was done last spring. The purpose of the survey is to see if there is a desire in the community, and at the City Council level, for a parcel tax that would be dedicated to improvements recommended within the Parks Master Plan. C/Roberto asked how many homes would be affected by a parcel tax. CSD/Rose said the consultant proposes the parcel tax would affect 21,000 parcels within the City including about 17,000 single family residences, commercial properties and multi -family residences at SEPTEMBER 23, 2010 PAGE 6 P&R COMMISSION different values. C/Roberto asked if the survey company was attempting to achieve a certain dollar threshold and CSD/Rose responded no, that it was to determine what threshold the community would support. Chair/Grundy said he was surprised that the Commission had not heard about this effort during the past year. CSD/Rose said the matter was being handled at the City Council level. CM/DeStefano, who was in the audience, came forward to provide additional information and to answer questions from the Commissioners. C/Herndon said this was a very informative meeting and it was wonderful to have the young people present and see them enthusiastic about the City's programs. He congratulated staff on all they do to make these programs happen. VC/Owens thanked PMS/Jordan for the park tour. He attended the Diamond Bar Day at the Fair and had a good time. D.B. was well represented. He recalled that the Parks Master Plan had a 5, 10, 15 year implementation plan included which he thought would be helpful in addressing some of the anxiety about funding. He felt the document should be adopted and the funding details worked out after adoption. Chair/Grundy said it was a very informative meeting. Great job everyone. ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 9:05 p.m. The foregoing minutes are hereby approved this day of 2010. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY. CHAIRMAN OCTOBER PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: OCTOBER PARKS REPORT DATE: 10/14/10 MEETING DATE: 10/28/10 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center f Replaced #3 camera fuse and camera system external power supply module. Cleaned water feature stream bed and pond. Replaced four (4) bench mounted lamp ballasts, one (1) rock wall mounted lamp ballast and two (2) above ground feature highlighting lamp ballasts. Y Replaced ceiling mounted lamp ballast in GVBR section E. Re-lamped nine (9) above ground feature highlighting lamps. • Replaced four (4) water filters: Coffee maker supply lines- (2), Kitchen spigot- (1), and Pine Room refrigerator (1). Heritage Park Y Replaced soap dispenser in the women's rest room. • Unplugged urinal in exterior men's room. Maple Hill Park • Replaced one (1) tennis court net. • Repaired one (1) tennis court net. Pantera Park • Repaired one (1) tennis court net. • Replaced basketball nets on court #2. • Repaired front door at Tiny Tot classroom. • Installed six (6) pole light electrical covers around perimeter walkway. • Removed fallen tree. (WCA) Ronald Reagan Park • Installed one (1) new tennis net. • Repaired one (1) tennis net. Steep Canyon/Dare Court Trail Heads i Installed two (2) directional signs and two (2) area closed signs. DBC Trail Head • Repaired cable on DG stairs leading to the hiking trail. Ronald Reagan, Starshine, Lorbeer Park Walkthrough September 24, 2010 Visited by: Commissioner Lew Herndon and Anthony Jordan Ronald Reagan 1. Check/adjust irrigation north of the restroom building. (VC) 2. Check crack in parking lot wall. (DB) 3. Paint picnic table north of restrooms. (DB) 4. Replace rusted trash can. (DB) 5. Weed slope along Pathfinder Road and check irrigation. (VC) 6. Clean bench drain along Pathfinder slope. (VC) 7. Eradicate gophers west of tennis courts. (VC) 8. Remove fallen limb at top of n/w slope. (VC) 9. Monitor crack in basketball court surface. (DB) 10. Remove stickers from basketball backboards. (VC) 11. Check drinking fountain leak at basketball courts. Clean stainless bowl. (DB)(VC) 12. Remove sidewalk chalk from sidewalk at picnic shelter. (VC) 13. Remove old party decorations from the picnic shelter. (VC) 14. Replace missing wire cover from tennis court light pole. (DB) 15. Repair malfunctioning light in men's room. (DB) 16. Replace soap dispenser in men's room. (DB) Starshine 1. Treat for fire ants east of playground. (DB) 2. Eradicate gophers east of playground. (DB) Lorbeer Middle School 1. Adjust irrigation over spray onto track. (VC) 2. Remove weeds from running track, long jump track and long jump pit. (VC) 3. Eradicate gophers at northeast corner of the track and from the west end of the field and western slope. (VC) 4. Remove weeds and debris from catch basins throughout the perimeter of the field. (VC) 5. Adjust irrigation at southeast corner of the field to eliminate excessive moisture. (VC) MEMORANDUM To: Honorable Chairman and Members of the P rkAand Recreation Commission From: Bob Rose, Community Services Director Date: October 18, 2010 Re: October 28, 2010 Meeting Date — CIP Project Up -date Report CIP Project Up -date: Silver Tip Mini -Park —The City Council approved the concept plan for Silver Tip Park at their October 5 meeting. The consultant, Architerra Design Group, is now working on the construction documents for the park. The project will go out to bid for a construction contractor after the documents are completed and go through plan check. It should be under construction by late spring, 2011. There is $300,000 appropriated in the 2010/11 fiscal year budget for construction of this project. Washington Street Mini -Park — The construction plans have gone through their second round of plan check (the first by RKA, the City's new Building & Safety consultant). The plans are now back with the Landscape Architect for this project, David Volz Design for corrections. After the plans are approved the project will go out to bid to obtain a contractor to construct the park. It should be under construction by late spring, 2011.There is $510,000 appropriated in the 2010/11 fiscal year budget for construction of this project. Larkstone Park — The developer for this project, Lewis Homes, has submitted the construction documents for the 3rd round of plan check. The irrigation and planting plans have been approved. Sycamore Canyon Creek Repair — This project proposes to repair two problems caused by the creek that flows through Sycamore Canyon Park: 1. Severe erosion adjacent to the trail in the undeveloped portion of the park. 2. Flooding of tot lot play area during heavy rains. Staff is obtaining additional information from each of the three consultants that submitted proposals to ensure they each submit costs for the entire scope of work. Funds have been budgeted in the current fiscal year for design work only. Staff plans to request funding for the repair work next fiscal year. Sycamore Canyon Trail — Phase IV — Construction documents have been submitted by the Landscape Architect, Architerra Design Group for plan check. The Geotechnical Engineer, Leighton and Associates, has reviewed the documents and has approved them. Building & Safety, Public Works and the Rivers and Mountains Conservancy are now doing their portion of the plan check. After the plans are approved the project will go out to bid to obtain a contractor to construct the trail improvements. It should be under construction by late spring, 2011.There is $381,150 in grant funding appropriated in the 2010/11 fiscal year budget to design and construct this project ($76,230 from the Rivers and Mountains Conservancy and $304,920 from the Recreation Trails Grant Fund). Interoffice MEMORANDUM To: Honorable Chairman and Members of the P s and Recreation Commission From: Bob Rose, Community Services Director Date: October 18, 2010 Re: Commission Meeting Schedule for November & December, 2010 Due to the holidays, Parks and Recreation Commission meetings in November and December are scheduled for the third Thursday of the month rather than the fourth Thursday. Due to holiday activities the Commissioners may be involved in, staff wants to verify that there will be a quorum for each of these meetings. Meeting dates are currently scheduled as follows: Thursday, November 18, 2010 Thursday, December 16, 2010 Meetings will resume on the fourth Thursday of the month in January, when the meeting will be held on Thursday, January 27, 2011. Recommended Action: Determine that there will be a quorum for the meeting dates in November and December, 2010; or cancel the meeting(s) where it is anticipated that there will not be a quorum. Parks & Recreation Commission AGENDA Thursday, October 22, 2009 7:00 p.m. THE GOVERNMENT CENTER HEARING BOARD ROOM 21825 Copley Drive Diamond Bar, California Chairman Lew Herndon Vice -Chair Dave Grundy Commissioner Benny Liang Commissioner Ruth Low Commissioner Ted Owens Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Hearing Board Room. `""w' and encourages you to do the same. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, OCTOBER 22 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS LIANG, LOW, OWENS, VICE-CHAIRMAN GRUNDY, AND CHAIRMAN HERNDON MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: Friday & Saturday, October 30 & 31 — 6-9pm — 3D Hall of Horrors Haunted House — Heritage Park Community Center, 2900 S. Brea Canyon Road, Diamond Bar Saturday, October 31 — Fall Fun Festival — 4:30-8:30pm — Heritage Park 2900 S. Brea Canyon Road, Diamond Bar OCTOBER 22, 2009 PAGE 2 PARKS & RECREATION COMMISSION Tuesday, November 3 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Tuesday, November 3 — Election Day Thursday, November 4 — Senior Excursion to San Manuel Casino -Departs the Diamond Bar Center: 10:30am / Returns: 5:30pm Thursday, November 5 — Veterans Recognition Ceremony — 9-11 am — Diamond Bar Center, 1600 S. Grand Avenue Friday, November 13 — DB4Youth "In Action" proudly presents the "Friday the13th" 6th 7th and 8th Grade Dance — 7-10pm Diamond Bar Center - 1600 S. Grand Avenue Saturday, November 14 —The Diamond Bar Community Foundation Holiday GALA "Stars of Diamond Bar" 6pm-11 pm — Diamond Bar Tuesday, November 17 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Wednesday, November 18 — DB 4Youth and DB 4Youth "In Action" Meeting — 6pm — The Government Center, 21865 Copley Drive, Diamond Bar Thursday, November 19 — Senior Excursion to Palm Springs Follies — Departs the Diamond Bar Center: 9am / Returns: 6pm Thursday, November 19 - Parks & Recreation Commission Meeting — 7pm Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar Saturday, November 21 —Adult Excursion, Winter Fantasy & Brea Craft Fair - Departs City Hall: 9am Returns: 5pm Thursday, November 26 — Thanksgiving — City Hall closed Friday, November 27 — City Hall closed 1. CONSENT CALENDAR 1.1 Approval of Minutes for September 24, 2009 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor 1. Presentation on Senior Programs by Lorry Meyer, Community Services Specialist OCTOBER 22, 2009 PAGE 3 PARKS & RECREATION COMMISSION 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Presentation on Ronald Reagan Park 2. Schedule Park Walk-Throughs with Commissioners 2.3 CIP Projects — Bob Rose, Director of Community Services 1. Sycamore Canyon Park Trail — Phase III 2. Sycamore Canyon Park Trail — Phase IV 3. Sycamore Canyon Park Building ADA Retro -fit — Phase IV 4. Washington Street Mini -Park Design 2.4 Parks Master Plan — Update 2.5 Trails Master Plan — Update 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CENTER GRAND VIEW BALLROOM 1600 Grand Avenue Diamond Bar, CA 91765 SEPTEMBER 24, 2009 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:23 p.m. at the Diamond Bar Center, Grand View Ballroom, 1600 Grand Avenue, Diamond Bar, CA 91765, PRESENTATION TO VOLUNTEENS: 7:00 p.m. (prior to call to order due to lack of quorum) — Presentation of certificates and stipends prior to meeting by CSC/Meyers. PLEDGE OF ALLEGIANCE: Vice Chairman Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Ted Owens, Vice Chairman Dave Grundy, and Chairman Lew Herndon. Absent: Commissioners Benny Liang and Ruth Low were excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Supervisor; April Batson, Community Services Coordinator; and Marcy Hilario, Senior Administrative Assistance. INTRODUCTION OF NEW EMPLOYEE: CSD/Rose introduced Crystal Knox, Community Services Coordinator assigned to Diamond Bar Center. Crystal is excited about her new position and looks forward to working with staff. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the August 24, 2009 Regular Meeting. VC/Grundy moved, C/Owens seconded, to approve the August 24, 2009 regular Meeting Minutes as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Owens, VC/Grundy NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chair/Herndon SEPTEMBER 24, 2009 PAGE 2 P&R COMMISSION ABSENT: COMMISSIONERS: Liang, Low 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — Power Point Presentation by CSC/Batson. Chair/Herndon asked if there were any surprise responses during the evaluation of the recreational activities. CSC/Batson responded that the results were pretty much in line with what staff had determined. CSD/Rose explained that contract classes are the backbone of the recreation program and has grown over the years. CSC/Batson does an incredible job organizing and following through with all details. Chair/Herndon inquired about the volume of income generated from the recreation programs. He asked about the gross profit as stated in the financial summary (provided to the Commission). CSD/Rose responded that the cost of the brochure is not included in the budget and; therefore, does not reflect as an expenditure. Revenue is used to produce the brochure which generates enrollment in recreation program activities. 2.2 PARKS REPORT — Power Point Presentation (focused on Starshine Park) by PMS/Jordan. VC/Grundy asked if power point presentations would be a regular occurrence during Commission meetings. He stated that the pictures are a great touch. He asked about the amount of chalk drawings on sidewalks in the parks and wondered if a wall that kids could draw on would be helpful. CSD/Rose said he would look into that possibility. Chair/Herndon said he had noticed that the finish on the park tables and benches was compromised and wondered if there was some type of treatment or preservation that would restore their luster. PMS/Jordan said that staff had looked into some type of treatment to preserve and restore the tables and benches; however, to his knowledge, there was no product that would restore the luster. The problem is that people tend to damage the tables and benches with pocket knives, etc. and, over time, the elements cause more damage. Chair/Herndon also asked if these presentations were meant to take the place of the Commissioners' park walk-thrus. CSD/Rose responded that both presentations and walk-thrus can be done. C/Owens stated that he prefers the walk-thrus; VC Grundy said he liked both because both have value. In reference to the Power Point presentations, the pictures give a better understanding when reports are presented about graffiti or various repairs done at park facilities. C/Owens asked about the use of Starshine Park. PMS/Jordan shared that, in his observation of the park, it gets used; however, it does not appear to be used as much as other City parks. It is a very nice park and a nice asset to the neighborhood. Chair/Herndon said he felt the park needs more trees to make it more inviting. SEPTEMBER 24, 2009 PAGE 3 P&R COMMISSION 2.3 CIP Projects — CSD/Rose a) Sycamore Canyon Park Trail — Phase III — Contract was awarded to Mega Way. The contractor is preparing to commence construction within the next couple of weeks. b) Sycamore Canyon Park Trail — Phase IV — This project is still in plan check until next week. The plans will go to the City's engineer for final check of the retaining walls. Staff hopes to go out to bid shortly thereafter with construction to begin sometime In January, 2010. Due to grant funding requirements, this project must be completed by June, 2010. c) Sycamore Canyon Park Building ADA Retro -fit — Phase IV — Contract awarded to Southern California Contractors. Project is scheduled to commence October 12th with a 90 -day construction schedule set to be completed by January 9, 2010. The contractor would prefer to complete the project prior to the holiday season. d) Washington Street Mini -Park Design — David Volz Design is completing the design work. Survey and topographic work has been completed. There will be a neighborhood meeting at the Washington Street park site on Saturday, October 17th at 10:00 a.m. All Commissioners are welcome to attend. Flyers are being mailed to all residents in the area to encourage all to attend and relay their ideas of what type of amenities they would like to see in the park. Chair/Herndon asked if the consultant had submitted any designs. CSD/Rose explained that the consultant believes it is better to have input from the residents before any designs are developed. The purpose of the meeting is to obtain input from the residents in order to come up with an appropriate design of the park. 2.4 Parks Master Plan Update — CSD/Rose reported that the second community meeting was held on Saturday, September 12th. There were about 35 individuals present and the consultant gave a great presentation. The consultant team is currently reviewing all of the input from the meeting and the financial analysis and recommendation is being compiled for presentation to the City Manager prior to the project being forwarded to the City Council. Staff expects the analysis to be completed within four weeks of the meeting and is looking forward to presenting the information to the Parks and Recreation Commission during a special meeting on Thursday, November 12th C/Owens asked if there were any new developments during the September 12th meeting and CSD/Rose said there was considerable discussion about a library. There was also some discussion about a dedicated senior center and dedicated teen space. From the City's point of view, it needs to consolidate the administration of the buildings to avoid the need for two administrative staffs operating two separate buildings. SEPTEMBER 24, 2009 PAGE 4 P&R COMMISSION 2.5 Trails Master Plan Update — CSD/Rose stated the next subcommittee meeting is scheduled for Tuesday, September 29, 2009 to discuss construction details and the final design of the Summitridge Trail System. The approval of this document will be concurrent with the Parks Master Plan. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: VC/Grundy asked if staff was aware that DBWB merged with FC Man (Manchester) United which is based outside of Diamond Bar. CSD/Rose said he would look into the matter to determine whether the allocation had been changed. C/Owens said he attended the D.B. Day at the Fair and that it was a very good day and well attended. Chair/Herndon reported that the City of Walnut had dropped its NFL Stadium lawsuit and settled with the City of Industry. He stated that the Volunteen program is a fantastic program. C/Owens asked if participation was growing in the Volunteen program. CSD/Rose stated that, over time, participation has been up and down but this year the program grew. ADJOURNMENT: C/Owens moved, VC/Grundy seconded to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Herndon adjourned the meeting at 8:22 p.m. Respectfully Submitted, BOB ROSE, SECRETARY Attest: CHAIRMAN LEW HERNDON Q 1100 BAR g� may; n nil; } Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Supervisor DATE: October 15, 2009 MEETING DATE: October 22, 2009 Community Recreation Guide The Fall 2009 Community Recreation Guide was mailed to the residents of Diamond Bar the first week of August, along with a mailing list of approximately 815 non-residents on a quarterly basis. It is available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. Information for the Winter 2010 guide has been submitted to Public Information, Contract Classes Fall 2009 Fall session runs September 19 through December 11. We are offering 247 classes this year. So far we have 816 registrations. This fall's guide boasts 10 new classes. Discover Piano, Progressive Guitar, Progressive Guitar II, Money $mart for Kids, Yoga for Teens, Money $mart for Teens, Yoga Techniques for Diabetes and Obesity, Energy Yoga, Nature Walk, and BBQ Pitmaster 101. The most popular classes so far this Fall are BBQ Pitmaster, Tennis, Parent & Child Art, Baby Ballet and Basketball. Youth Programs Tiny Tots Heritage Park Tiny Tots will have a three week Mini -Holiday Session starting Monday, November 30 and ending December 18. In the past, Tiny Tot Holiday Camp was only one week. Changing the regular session schedules so there were not so many breaks during the rest of the year gave the opportunity to offer a three week Mini -Holiday session. The theme will be Holiday related. Registration is ongoing until the classes are full. DB 4Youth "In Action" DB 4Youth had their regular meeting on Wednesday, September, 30. It was attended by 25 youth members. Bridget Del Rio Cortez from the Diamond Bar Community Foundation came to the meeting to show the group how to make stars for the Walk of Fame for the Foundation Holiday GALA on November 14. The stars will be sold in advance as part of the fund raising for the event. If you are interested in purchasing a star, please talk to Alison Meyers. The youth will help build the Haunted House and operate a snack bar at the Fall Fun Festival all happening on Saturday, October 31. They chose the theme "Friday the 13th" for the upcoming middle school dance on Friday, November 13. The invitation cards were designed by a Diamond Bar High School student. They will be ready for distribution by Friday, October 23. Good Luck give aways and bad luck decorations have been purchased. Summer Day Camp Summer Camp staff had a wrap up meeting on Friday, September 25. All agreed this was a great summer with lots of teamwork. Last year staff started planning in October so each week's crafts and games were planned by designated staff. This made it possible to be prepared well in advance. Knowing there is always room for improvement the staff will meet once a month to plan summer 2010. Youth and Adult Sports Youth Basketball Registration has begun for the youth basketball program. Games begin January 9, 2010 and continue until March 13, 2010. Children ages 4-8 will play at South Pointe Middle School, while children ages 9-11 will play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Adult Basketball The fall 2009 adult basketball season will conclude with championship games on November 22. There are 24 teams participating in the program. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball The adult volleyball program plays at South Pointe Middle School on Mondays. The current session began on September 14 and will continue until November 16. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Currently there are 22 enrolled in the program. Table Tennis The Table Tennis program continues play at Heritage Park on Tuesday (average of 14 participants), Thursday (average of 11 participants), and Sunday (average of 15 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. We had a high of 29 players on a recent Sunday. Adult Excursions Saturday, October 10, 2009 — State Line Turn Around 30 adults spent the day in Primm, Nevada enjoying the delights of Buffalo Bill's, Primm Valley and Whiskey Pete's. The relaxing trip included roundtrip transportation, a full 8 hours at the casino and a snack on the way home. The excursion cost $22 per person. Saturday, November 21, 2009 — Craft Fairs and Lunch Get a jump start on your holiday shopping! Our first stop is a Brea's Nutcracker Craft Boutique. Here you have the opportunity to shop over 250 vendors. After shopping enjoy a rejuvenating lunch at BTs Restaurant. After lunch you are whisked away to more shopping. The Laguna Saw Dust Festival's Winter Fantasy is the perfect place to shop more. There are over 170 vendors, you are sure to find something for everybody on your shopping list. Excursion includes roundtrip transportation, lunch and a snack for $39. There are 17 people registered thus far. Saturday, December 12, 2009 — White House Christmas at the Ronald Reagan Library Experience what the White House was like during Christmas. The library is decorated in White House fashion with 30 trees. The trees are decorated to reflect different cultures around the world. The day starts with a two hour docent lead walking tour of the museum. After the tour, dine on a delicious "Marine One" lunch. The rest of the afternoon is yours to explore the museum and soak up the beauty of the holidays at the library. Don't forget to visit the famous Air Force One pavilion. Excursion includes roundtrip transportation, admission to the library, docent tour, lunch and a snack for $48. There are 43 participants registered so far. Senior Programs Full Senior Classes • Tai Chi — Mondays and Thursdays • Mobility through Exercise — Mondays, Wednesdays, Thursdays and Fridays- 3 classes each day • Internet Research — Thursdays • Digital Photography — Tuesdays -2 classes • Computer 1 • Computer 2 • Computer 3 • Watercolor — Mondays • Gardening —Wednesdays • Drawing — Tuesdays • Needlework — Thursdays • Nurturing Massage — Mondays Senior Seminars -Workshops October 2009 10/5 Planning for the future 10/7 Attorney Appointments 10/7 Affairs in Order 10/7 Collette Travel Slide Show 10/9 Reverse Mortgage 10/12 Memory Bear Workshop 10/14 Reverse Mortgage 10/14 Globus Travel Slide Show 10/21 Wills and Trusts 10/21 Premier Travel Slide Show 10/26 Medicare Explained 10/28 Long Term Care Senior Activities and Services • Bridge every Wednesday • Mahjong every Wednesday • Bingo every Tuesday and Friday • Complimentary Legal Services every 1st Wednesday of the month Senior Excursions October 7, 2009 — Oak Glen — This trip was sold out with 45 people. Our first stop was the Riley Farm where we were part of an 1800's reenactment of life on an apple farm. The next stop was lunch at Laws restaurant where we ended a great meal with homemade apple pie. Finally there was shopping for everything apple! October 22, 2009 — Fantasy Springs Casino — This was another sold out trip with 45 participants all going to Indio to gamble the day away. There is a $22 fee for this trip where the return from the casino is $15 in free play and a $5 coupon for food. Senior Special Events October 28, 2009 — Halloween Dinner Dance For a ticket price of $15 approximately 130 people will dance to Keith Johnson and dine on Mexican food from Burger Continental. There is soda, spiced cider and coffee to warm the bones and ghouls and goblins will win prizes for best costumes. Senior Groups and Clubs Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Chinese Senior Association has 260 members and meets the second Saturday of each month. The Diamond Age Seniors has 220 members and meets each Monday, Wednesday, Thursday, and Friday. The Sunshine Seniors has 250 members and meets the second and fourth Sunday of each month. • The Diamond Bar Senior Citizen's Club has 372 members and meets each Tuesday with approximately 200 at each meeting. Senior Extended Excursions October 9, 2009 — Rails of New England — 8 people October 14, 2009 — Romantic Rhine Cruise — 2 people Special Events Diamond Bar Day at the Fair Another great year at the Fair! The Diamond Bar community once again enjoyed a fun and exciting day at the L.A. County Fair on Thursday, September 17. The day started at 10am with the fair kids discover tour where participants received a chance to see thousands of local school children arriving at the fair and the Fairplex's educational attractions. In addition the community expo (non-profit portion) was being hosted on Pepper Street from 9am-1 pm. 14 groups participated and Diamond Bar was well represented. Some of the groups included: DB Woman's Club, DB Historical Society, DB/Pomona YMCA, DB 4 Youth and the City of Diamond Bar. At noon invited guests enjoyed a lunch reception at the Sheraton Hotel with a welcome speech from Fairplex staff followed by Mayor Ron Everett. Entertainment was also provided with Councilmen Jack Tanaka highlighting his voice and performing one song with the group. At 2:40pm Diamond Bar guests enjoyed special box seating at the race track and a dedicated horse race. 2pm started the business portion of the community expo with 25 Diamond Bar based businesses participating. Among them included: Well Fit Center, A & Z Vitamins, Mr. G'S Pizza, XARPOSTIT and the Diamond Bar Center. 4pm welcomed Diamond Bar guests to the Community Reception at the Millard Sheets Center for the Arts. The reception featured award winning wines and hors d'oeuvres and Dr. Bob's ice cream. The Community Parade followed the reception at 5pm. Council members were invited to ride on the Fair's fire truck and toss beads into the crowd as they drove along. Other members of the community were invited to ride on a parade float or walk with their organization. Lastly, to end the day, presentations were given at the Community Stage to 4 community heroes. The Diamond Bar community and the L.A. County Fair honored Elizabeth Fan, Anantha Singarajah and Mike and Marny Shay. Congratulations to our heroes and please join us next year for this whole day of fun! Halloween Haunted House This event will be held at Heritage Community Park from 6-9pm on October 30 and 31. Admission is $5 and is recommended for children eight years of age and older. This year a special coupon will be available for the purchase of a "buy one get one free" entrance to the Haunted House (good October 30 only). The coupon will be available on the City's web site, at City Hall, the Diamond Bar Center, and Pomona Unified schools located in Diamond Bar. Walnut Valley Unified school coupons are scheduled for delivery next week. Planning for this event is well on its way. A meeting took place at the Diamond Bar Center on Monday, September 21 to discuss new and additional ideas for this year's haunted house. Part time recreation staff, along with C.S. Coordinator Andee Tarazon, brain stormed and came up with some new room themes and layout to transform this year's Haunted House into the City's annual "Hall or Horrors". Fall Fun Festival This is a safe and fun alternative to trick or treating. The event will include game booths, craft area, prizes and of course candy! The festival date is Saturday, October 31, 2009 at Heritage Park. Admission is $5 and the event runs from 4:30-8:30pm. Ages recommended are 2 to 8 years old. Save the Date! Candy Cane Craft Fair The City of Diamond Bar invites you to experience our 4th annual holiday craft boutique. This one day craft fair has free admission, free parking and hundreds of local crafters featuring handmade seasonal items. Please join us for this spectacular event on Saturday, December 5, 2009 from 10am to 5pm at the beautiful Diamond Bar Center. Facility Rentals Picnic Reservations As of October 10, there have been 21 picnic reservations. Pantera Park has been reserved 7 times, Sycamore Canyon Park has been reserved 6 times, Ronald Reagan Park reserved 4 times, and Peterson Park and Heritage Park have each been reserved twice. The revenue of these reservations is $550. The revenue for October 2008 was $725. Heritage There were 11 rentals of Heritage Park Community Center during the month of October, which included a church, an ongoing meditation class, a senior event, a baby shower and a wedding reception. Total revenue for rentals in the month of October was $1,515. Pantera There were 6 rentals of Pantera Activity Room in October, which included a baby shower, birthday party, marketing meeting, private meeting and an Annual Cultural Festival & Picnic. Total revenue for October rentals was $745. Diamond Bar Center The Diamond Bar Center was the location for a total of 45 private, business and non- profit rentals during the month of October. There were 7 weddings, 2 engagement parties, and two bridal showers. There were also, 8 business meetings, 3 birthday parties, 2 cultural events, 16 church rentals, 4 yoga meetings, and 1 high school dance. A total of $72,726.50 in rental fees was collected during the month of September for Diamond Bar Center Rentals. There were 38 rentals in October of 2008 and the revenue collected was $55,238.00. Grants Recreational Trails Program Grant Staff has submitted the application for the Recreational Trails Program Grant (RTP) that was due October 1, 2009. The trail project is for the Steep Canyon connector to the Canyon Loop Trail. It starts at the top of the Steep Canyon Trailhead and goes down the hill to meet the Canyon Route, which is about 850 feet away. The grant application includes the installation of decomposed granite, aluminum header, landscape tie steps, a trash receptacle and a bench. Notification of awards will not happen until late spring. Prop 84 Statewide Park Program Staff attended the technical assistance workshop for the grant process of Prop 84 in Fontana on Wednesday, October 14. The workshop gave detailed information about each application requirement, including project selection criteria. Applications for the first competitive round for $184 million are due March 1, 2010. Program Evaluation and Financial Summary Program Title: Summer Day Camp 2009 Date: September 29, 2009 Evaluation Prepared by: Alison Meyers, Community Services Coordinator Planning Summer Day Camp planning for 2010 began in October. Part time staff will meet to do summer planning including new excursion ideas, week themes and activities. This worked well in 2008 staff and has chosen to do it again. Excursions need to be booked and the summer brochure completed in January. Parents and Campers Campers were asked several questions about how they felt about things at camp in a written survey. This was given once at the end of the summer. Parent evaluations came back with mostly positive comments. The few negative comments had to do with staff grouping and talking together. Included in future training will be more training on free play staff duties, outcome based programming, staff will be shown kids surveys and parent evaluations. We are planning a back to camp night for next summer. Budget planning for summer day camp was a clear reflection of the anticipated participants, excursions and staff. Our budget was for 100 participants and we were fortunate enough to be full 9 of our 11 weeks Future Day Camp Budget Day camp 2010 can accommodate up to 100 participants if fully staffed and budgeted. We may look for another site to accommodate some of the 200-300 campers on the waiting list. Excursions Excursions this year were fantastic. Participants, staff and volunteens enjoyed the majority of them. Advanced planning and research helped insure their success. Major excursions on Tuesday worked well logistically and the theme parks seemed less crowded. Future Day Camp Excursions • Add another beach trip in the middle of summer. Although it is stressful for the staff, campers enjoy the beach and look forward to going all summer. • Keep as many of the minor excursions as local as possible. • Continue with water amusement parks: Wild Rivers, Splash and Guasti. • Discuss changing the major excursion day to help alleviate some of the scheduling conflicts. Consider minor excursions or pool trips on Wednesdays and major excursions on Thursday. • A survey completed by the campers indicated they really liked Skate Express, California Adventure, Disneyland and Universal Studios. It was interesting to see that they did not care for Chuck E. Cheese and Knott's. Excursions to Exclude/Consider • Rock City replaced CAL State Fullerton because of the college requirements for liability. Everyone loved Medieval Times. The campers were not very happy with Comedy Sportz as a minor excursion. Pool, Brea Plunge • Brea plunge is nice but they keep lowering their hours of availability and they doubled their fees to $2 per child. Staff suggested looking into other pools (possibly Ganesha Pool in Pomona) • The first three weeks we had a water day on site because we could not find a pool open. Buses A&B Bus Company did a great job this summer. Their buses were well maintained and they worked with staff to have the same bus drivers each day. Frequently they arrived early making it easier for us to leave on time. It is definitely beneficial to use two full size buses. The bus trips seemed to be less stressful for campers and staff when everyone has more room to spread out, which leads to a much happier day for everyone. Staff and camper shirts were contrasting colors. Volunteens had their own shirts again this year to accommodate them being in many different programs. This helps make each group distinguishable and it works very well. Staff training will begin in October. PeaceBuilder training is helpful. With many of the staff still working we intend to have some full day trainings that will include staff responsibilities, child abuse reporting procedures, child development, out come based programming and more games, crafts etc. Staff needs to be hired and able to work no later than May 1, in order to prepare them for the responsibilities involved in Summer Programming. Over all the staff did a great job this summer. Heritage Park Facility Staff is looking over the office to see how much storage is available to them that they have not used in the past. They have emptied out the cabinet under the front desk area to use to store volunteen belongings. The office was maintained for the most part better than in the past. The problems we had with the computer and phone connections were less this year. The bathroom has a problem of smelling all the time. By doing 3 rotations throughout the day the facility is adequate for the 100 campers. CITY OF DIAMOND BAR Summer Day Camp FINANCIAL SUMMARY 2007-2008 Projected General Fund Expenditures $ 130,523.00 Projected Prop A Expenditures $ 28,000.00 Projected Revenue $ 128,775.00 Difference $ (1,748.00) Actual General Fund Expenditures $ 116,686.46 Prop A Expenditures $ 25,425.00 Actual Revenue $ 126,150.00 Difference $ 8,463.54 REVENUE SOURCES Projected Amount - $128,775 Total Revenue $ 126,150.00 692 Extended day participants x 125 $ 86,500.00 271 Regular day participants x 105 $ 28,455.00 69 Extended day participants x 115 $ 7,935.00 31 Regular day participants x 95 $ 2,945.00 Late Fees $ 45.00 T -Shirts $ 270.00 Personnel (40020) Total Expenditure: $ 64,465.00 Projected Amount - $72,799.20 Part Time Staff $ 64,465.00 Personnel Services (40000) Total Expenditure: $ 7,381.24 Projected Amount - $7753.11 Worker's Compensation (40083) @ 3.8% $ 2,449.67 Medicare (40085) @ 1.45% x $ 934.74 Social Security (40085) @ 6.2% $ 3,996.83 Operating Supplies (41200) Total Expenditure: $ 7,823.22 Projected Amount - $7,560 Arts & Crafts Supplies $ 2,681.00 Durable Supplies $ 1,190.00 Consumables $ 1,991.22 Participant T -Shirts $ 1,961.00 Admissions (42410) Projected Amount - $35,070.20 Excursion Fees $ 35,275.00 $ 35,275.00 Printing (42110) Total Expenditure: $ 747.00 Projected Amount - $800 Day and Nile Copy Center 747.00 Contract Services (45300) Total Expenditure: $ 475.00 Projected Amount- $3,412.50 PeaceBuilders $ - Fun and Discovery Entertainment - Bubbles and Balloons $ 475.00 Education and Training (42340) $ 520.00 Projected Amount - $765 CPR Training Prop A Expenditure (112-5350-45310) Projected Amount - $28, 000 Bus Transportation 13 staff X $40 $ 520.00 $ 25,425.00 25,425.00 OCTOBER PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: OCTOBER PARKS REPORT DATE: 9/28/09 MEETING DATE: 10/22/09 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Replaced nine (9) lighting ballasts throughout facility- main lobby (1), pre -function lobby (2), and exterior landscape (6). • Repainted patio railing outside of GVBR. • Fabricated sign frame with mounting posts for new DBC directional and parking signs. • De -burred and blended scratches in the stainless steel panel in the lower men's restroom. • Repaired lock mechanism on the Pine room exterior door. Heritage Park • Pressure washed area behind community center. • Painted ceiling in community center hallway. • Removed graffiti from outside men's restroom. • Re-lamped six (6) interior lights. • Repaired VCR/DVD player in main activity room. Maple Hill Park Cleared clogged drain at urinal and mop sink in men's restroom. • Re-lamped two (2) exterior lights. Pantera Park • Cleared clogged urinal drain. • Repaired toilet paper holder in women's restroom. Paul C. Grow Park • Repaired drinking fountain. Peterson Park • Cleared clogged urinal drain. • Unplugged three (3) drinking fountain drains clogged with sand. • Installed new men's and women's room signs on building exterior. Ronald Reagan Park • Re-lamped two (2) tennis court lights. Starshine Park Cleared clogged drain on drinking fountain. Sycamore Canyon Park • Emptied park office and storage room in anticipation of construction activities. MEMORANDUM To: Honorable Chairman and Members of the Par s and Recreation Commission From: Bob Rose, Community Services Directorl/il/r��y�j, j Date: October 14, 2009 Re: October 22, 2009 Meeting Date — CIP Projects Up -date Report CIP Projects Up -date: 1. Sycamore Canyon Park Trail — Phase III — Construction on this project started the week of October 12. Rain halted most of the progress on construction. The project will take 60 days to complete and should be completed by the middle of December, 2009. This project will replace the wood steps with concrete stairs with metal handrails that lead from the trail head off of Diamond Bar Blvd to a new DG trail along the existing bench drain. It will also replace the chain link fence with lodge pole fencing, remove the cross -slope of the existing dirt trail from the concrete stairs to the waterfall, and add drainage along the trail. The existing trail and trail head are posted as closed during construction. 2. Sycamore Canyon Park Trail — Phase IV — Plans have been approved by Building and Safety They are now being reviewed by the geotechnical engineer. As soon as their review is complete, the project will go out to bid. Construction of this project is scheduled to be completed by June 30, 2010. 3. Sycamore Canyon Park ADA — Restroom / Office Building — Project started construction the week of October 12. The project will take 90 days to complete and should be completed by mid- January, 2010. This project will remove architectural barriers to wheel chair access to the restrooms and office building at Sycamore Canyon Park. It will also increase the number of stalls in each restroom. This will be done by removing the exterior walls on the south side of the building and moving them to the existing brick pilasters. 4. Design of Washington Street Mini Park — Input from the neighborhood meeting scheduled for Saturday, October 17 at 10am will be presented at this meeting.