HomeMy WebLinkAbout09/23/2010IL
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Thursday, September 23, 2010
7:00 p.m.
THE GOVERNMENT CENTER
AUDITORIUM
21865 Copley Drive
Diamond Bar, California
Chairman Dave Grundy
Vice -Chairman Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking^" The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
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PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, SEPTEMBER 23, 2010 - 7:00 PM
THE GOVERNMENT CENTER
AUDITORIUM
21865 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
PRESENTATION to Summer Volunteens of 2010.
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
September 23, 2010 PAGE 2 PARKS & RECREATION COMMISSION
CALENDAR OF EVENTS:
Saturday, October 2 — Adult Excursion to the Avocado Festival in Carpenteria —
Departs from City Hall 7:30am/Returns 5:30pm
Tuesday, October 5 — City Council Meeting — 6:30 pm — The Government Center
Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, October 6 — Senior Excursion to Roblar Winery and Cooking School —
Departs from Diamond Bar Center 8:30am/Returns 7:30pm
Tuesday, October 19 — City Council Meeting — 6:30 pm — The Government Center
Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, October 20 — Senior Excursion to San Manuel Casino — Departs from
Diamond Bar Center 10:30am/Returns 6pm
Wednesday, October 27 — DB 4Youth and DB 4 Youth "In Action" Meeting — 6pm —
The Government Center, 21865 Copley Drive, Diamond Bar
Wednesday, October 27 — Senior Halloween Dinner Dance — Diamond Bar Center,
Grandview Ballroom 6-9pm
Thursday, October 28 — Diamond Bar/Walnut YMCA Annual Celebrity Luncheon
Sheraton Suites— 11:30am-1 pm
Thursday, October 28 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar
Saturday, October 30 — Halloween Haunted House 6-9pm, Heritage Park
Sunday, October 31 — Halloween Haunted House 6-9pm and Fall Fun Festival
4:30-8:30pm — Heritage Park
1. CONSENT CALENDAR
1.1 Approval of Minutes for July 22, 2010 Regular Meeting
1.2 Approval of Minutes for August 26, 2010 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation on Grants by Alison Meyers, Community Services
Coordinator,
2.2 Parks Report—Anthony Jordan, Parks and Maintenance Superintendent
1. PowerPoint Presentation on recent park walk-throughs by Anthony Jordan.
2.3 CIP Projects — Bob Rose, Community Services Director
September 23, 2010 PAGE 3 PARKS & RECREATION COMMISSION
1. Silver Tip Mini -Park
2. Washington Street Mini -Park
3. Larkstone Park
4. Sycamore Canyon Creek Repair
5. Sycamore Canyon Trail — Phase IV
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
JULY 22. 2010
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:01 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: VC/Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Lew Herndon, Benny Liang, Dave
Roberto, Vice Chairman Ted Owens and Chairman
Dave Grundy.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent; Crystal
Knox, Community Services Coordinator, and Marcy
Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered
CALENDAR OF EVENTS:
1. CONSENT CALENDAR
As presented in the agenda.
1.1 Approval of Minutes for June 24, 2010 Regular Meeting.
C/Roberto moved, C/Herndon seconded, to approve the June 24, 2010
regular Meeting Minutes as presented. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
2. INFORMATIONAL ITEMS
Herndon, Liang, Roberto,
VC/Owens, Chair/Grundy
None
None
2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's
report.
C/Herndon asked about the DB 4Youth in Action Teen Night Out at
Sycamore Canyon Park. He wanted to know how it worked out.
JULY 22, 2010
PAGE 2 P&R COMMISSION
RS/Murphey responded that it was a very hot evening; however, it was
well attended with about 200 kids. Everything went well.
C/Herndon noted that the Volunteen Program ends August 20th and asked
why the program does not run year-round. RS/Murphey explained that
programs such as day camp are not running; therefore, the need is not as
great during the year as it is in summer months. CSD/Rose added that
the kids themselves are pretty busy during the school year. That being
said, DB 4Youth in Action does have the opportunity for many kids to
continue working with the City on different events, so some of the kids
from the Volunteen program can move into this program if they have the
time and interest in volunteering their time and services for other events.
C/Roberto asked about Prop A expenditures. RS/Murphey explained
these are L.A. County funds that can be used for transportation for
recreation programs throughout four (4) different counties. CSD/Rose
added that those funds are from sales tax. Fie went on to explain that L.A.
County recently passed another sales tax increase. These funds have
historically been used for transportation projects. In DB, we are also able
to use those funds for excursions. They can be used for the cost of
buses. For adult excursions, we are able to recover 70% of the Prop A
money.
VC/Owens asked about the golf course fees. He wanted to know if the
money is paid directly to the golf course. RS/Murphey responded "yes"
stating that the fees have been paid for the use of the golf course for
participation and instructor fees; however, we are no longer going to be
required to pay these fees. The golf course is under new management.
C/Herndon asked if we turn a profit on the contract classes. CSD/Rose
explained that the way we do the reporting does not completely show all
the related expenses; therefore, it does not give the complete picture of
everything involved. He mentioned that we do have budget reports that
include goals, revenue and expenses for the whole department.
CSD/Rose offered to provide the final fiscal year budget report at the next
meeting.
2.1.1 Power Point Presentation — Facilities Use and Evaluation —
CSC/Knox.
C/Herndon asked about the "How Did We Do?" comment cards that
are sent out to people who rented a City facility and what
percentage are returned. RS/Murphey replied that roughly 10-20%
are received. C/Herndon asked about the question of being a DB
resident. He wanted to know if we were already supposed to know
that before the facility was rented. CSC/Knox confirmed that we
do; however, some of the cards may be returned anonymously.
C/Herndon asked about how cleaning of the facility after use is
JULY 22, 2010
PAGE 3 P&R COMMISSION
handled. CSC/Knox responded that cleaning is currently being
handled by renters with staff being responsible for deep cleaning;
however we are now looking into contracting with a cleaning
service. This would be more out of convenience to staff as well as
renters.
C/Owens asked how security is handled at events. CSC/Knox
responded that security is required whenever alcohol is being
provided. The renter pays for security; however we contract with
an outside company. C/Owens asked if we have had any problems
with events. CSD/Rose responded that we have had to call the
Sheriff's Department and Paramedics on a couple of occasions;
mostly due to disorderly people who have had too much to drink.
There have been no major incidents. The guards are unarmed at
the events.
Chair/Grundy asked if we retain part of the deposit for any
damages. He also asked if we keep a list of the person who was
disorderly or the renter and if they are prohibited from either renting
again or entering the premises. One of the options is to close down
the bar, which is a cost to the renter and if there is any damage to
the facility, photos are taken and pricing is taken out of their deposit
or insurance, if necessary. CSD/Rose added that we do have
cameras throughout the DBC and we pick up on things that
happen.
C/Owens asked if the renter can choose the security company.
CSC/Knox responded, no, the City has only one security company
we contract with.
Chair/Grundy asked how often the kitchens at DBC are used.
CSC/Knox responded every weekend. The kitchen also gets used
during the week for the seniors events. Chair/Grundy asked if we
offer any contract cooking classes. RS/Murphey responded that it
is really not conducive, especially if the ballroom is being rented. It
has been tried before. She added that cooking classes have been
offered in the Pine Room (chocolate making, etc.)
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation — Pantera Park — PMS/Jordan presented
staff's report.
C/Herndon asked how many people we have on our maintenance
staff. PMS/Jordan responded that we have three (3) full-time
employees including him and four (4) part-time employees.
The Commission concurred to have SAA/Hilario contact each
Commissioner to arrange for park walkthroughs.
JULY 22, 2010
PAGE 4 P&R COMMISSION
C/Roberto asked how often turf renovations are done. PMS/Jordan
responded they are done once a year.
2.3 CIP Project — Silver Tip Park — CSD/Rose presented staff's report stating
that the project was originally scheduled to go to Council on August 3 but
has been pushed back to August 17. After the project is approved by City
Council, construction documents will be prepared in anticipation of actual
construction.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang commented that he had very positive
experiences with renting the Diamond Bar Center. He thanked staff for a great
job on setting up for events and for the courtesy of staff members.
C/Roberto attended the 4th of July Celebration and said it was a very nice event
for the City attended by many residents and a lot of non-residents as well. He
attended the recent Concerts in the Park and appreciated that everyone enjoyed
this and other programs sponsored by the City. He stopped by the DB4-Youth in
Action event and will be attending the next meeting. He thanked staff for the
financial report and thanked staff for comparing the current year to the most
recent year and for the proposed budget.
C/Herndon said he always appreciates staff's reports and input because it is very
valuable and informative. He advised staff that he would be out of town and
unable to attend next month's meeting.
VC/Owens complimented staff on the Concerts in the Park events which are very
community and family oriented. He asked the status of the Master Plan update.
CSD/Rose said it was still on hold awaiting a funding source for the
recommendations.
Chair/Grundy asked that staff pass along to CM/DeStefano that the Commission
is very anxious to have the Parks Master Plan and Trails Master Plan for review.
Chair/Grundy said it was a great 4th of July Celebration and it seemed to him
there were more in attendance than at any of the past 4th of July Celebrations.
He wondered if there was an official or unofficial tally and CSD/Rose responded
that unofficially the estimate was about 10,000.
JULY 22, 2010
PAGE 5 P&R COMMISSION
ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 7:59 p.m.
The foregoing minutes are hereby approved this day of 12010.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, CHAIRMAN
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
AUGUST 26, 2010
CALL TO ORDER:
Chair Grundy called the Parks and Recreation Commission meeting to order at 7:02
p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Roberto led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Benny Liang, Dave Roberto, Vice
Chairman Ted Owens and Chairman Dave Grundy.
Absent: Commissioner Lew Herndon was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent; April
Batson, Community Services Coordinator, and Marcy
Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered
CALENDAR OF EVENTS:
1. CONSENT CALENDAR
As presented in the agenda.
1.1 Approval of Minutes for July 22, 2010 Regular Meeting:
Chair/Grundy expressed his concerns about Commissioners' comments
not being included in the body of the minutes. He asked his colleagues if
comments and questions outside of announcements needed to be
recorded. All Commissioners agreed that they would like to see all
dialogue.
Chair/Grundy suggested that the minutes not be accepted and that they
be revised to include Commissioners' comments and questions. There
was concurrence from the Commissioners that the minutes be expanded.
AUGUST 26, 2010 PAGE 2 P&R
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's
report.
C/Liang commented that he noticed an 11.45 percent drop in contract
class participants from 2009 to 2010. However, classes have remained
about the same and he wondered why the contract class participation had
dropped so much. RS/Murphey responded that the numbers provided in
the report are not the final numbers for summer and individuals are still
being registered for 2010. The number for 2009 is a final number.
C/Liang also asked about the Diamond Bar Center facilities rentals. He
wondered if the same explanation would apply for the difference in
numbers from 2009 to 2010. RS/Murphey stated that these numbers for
2010 are final, unlike the contract class numbers; however, it all depends
on when the revenue is taken in as to how it reflects on the reporting.
VC/Owens shared that he attended the youth baseball awards picnic and
it seemed as though there were a lot more people in attendance
compared to the previous year. RS/Murphey stated that there were
actually less kids that participated than last year. It could have been that
more family members and sibling showed up for the picnic this year.
VC/Owned stated that the event was very well done. He also shared that
his wife and daughter and teacher friend went on the Pageant of the
Masters trip and really had a good time.
In regard to the programs/events' financial summaries, VC/Owens again
asked about the subsidy level for these programs. CSD/Rose responded
that the majority of programs/events are subsidized 100 percent, in
example, Concerts in the Park, 4th of July Blast. Most programs are
anticipated to recover the direct costs as listed on the financial report.
There is no official City policy that states what any particular subsidy is for
a specific program/event.
VC/Owens stated that he noticed that Pantera Park Tiny Tots take at least
one excursion while the Heritage Park Tiny Tots take more excursions
throughout the year. He asked who makes that call. RS/Murphey
explained that it is at the teachers' discretion how excursions are planned.
She also stated that they are working on encouraging more outside
activities for the Pantera Park Tiny Tots.
C/Owens asked if the people at Heritage Park pay additional fees for the
excursions. RS/Murphy responded, no, it is all included in the budget.
Chair/Grundy asked if there was a liability issue in terms of having to pay
more for liability insurance for taking excursions. CSD/Rose responded
that Pantera Park Tiny Tots staff plans more activities on-site rather than
going off-site. It is a different instructor philosophy. VC/Owens asked if
any issues have been raised about this. RS/Murphey responded "no."
AUGUST 26, 2010 PAGE 3 P&R COMMISSION
Chair/Grundy thought VC/Owens brought up a good point and asked if
staff could recommend that Pantera Park Tiny Tots plan at least one
excursion. RS/Murphey responded that this is a goal/recommendation
this year.
2.1.1 PowerPoint Presentation — Adult Excursions — CSC/Batson
presented staff's report.
During the presentation, Chair/Herndon asked if there are usually
the same people who participate in the excursions. CSC/Batson
responded that there are some returning regulars who participate.
In her experience, she has noted about 10 people who regularly go
on the excursions. Chair/Herndon explained that he was curious to
know if we were catering to the same crowd over and over or if we
were getting a more diverse crowd spread across all excursions.
CSC/Batson responded that they still get a good mix of repeaters
and newcomers.
C/Roberto asked how many staff members go on each excursion.
CSC/Batson responded one staff member is assigned per bus and
there is normally only one bus. C/Roberto said he understood from
CSC/Batson it was not a problem managing that number of people.
2.2 Parks Report — PMS/Jordan
PMS/Jordan supplemented his report by stating that the Pantera Park field
renovation has been completed. Also, the City experienced a couple of
vandalism incidents toward the end of August at Peterson Park. The first
incident used the coke machine to gain access to the roof and vandalize
some of the security lights. The light and lens were broken on one light
and the other light was entirely broken from the mount. In a second
incident, unknown vandals used a large rock to damage the toilet in the
men's restroom. All repairs have been completed. On a final note,
Lorbeer Middle School field is currently under renovation and is scheduled
to be reopened by September 7tn
VC/Owens asked if the City has had any problem with the Sycamore
Canyon Park restrooms. PMS/Jordan said that someone kicked in one of
the toilet stall doors and broke one of the hinges. In another incident, an
individual used a metal object to etch one of the stainless steel mirrors.
VC/Owens said the reason he asked was because he noticed the
restrooms were nicely done when he attended a Concerts in the Park and
he was concerned about vandalism. PMS/Jordan said the current
facilities seem to hold up better than the old facilities.
2.2.1 Power Point Presentation — Tree Maintenance — PMS/Jordan
presented staff's report.
AUGUST 26, 2010 PAGE 4 P&R COMMISSION
Chair/Grundy asked how staff determined City tree ownership.
PMS/Jordan responded that anything in the City's right-of-way is
considered a City tree whether or not the City planted it or if a
resident planted it. Chair/Grundy asked if the City could remove a
tree that a resident planted in the City's right-of-way. PMS/Jordan
responded, technically, yes, but the City would usually not do that.
There are a few trees staff does not like to see in City right-of-ways
such as Palm trees and other fruit trees.
VC/Owens asked how staff handled special requests outside of the
five-year maintenance cycle and PMS/Jordan responded staff
handles those on a case by case basis.
2.3 Financial Report — Community Services — CSD/Rose presented staff's
report.
C/Liang asked what comprises "other taxes" on the last page of revenues.
CSD/Rose said he would find out and report back to the Commission.
C/Liang said if one looks at the budget number and year to date of receipt,
they are fairly close; however, the property tax and sales tax are not that
close so he is not sure what kind of taxes they are. CSD/Rose said that
the City receives tax revenues during different cycles of the year and
these revenues are used to budget for City programs and services.
C/Liang asked if American Reinvestment and Recovery Act monies are
reflected in this report and he also asked if Parks and Rec receive any
allocation of these funds. CSD/Rose responded "yes" and it is not
reflected in this report because those are "special funds". This report
reflects General Fund dollars only. One of the special funds has to do
with the CIP (Capital Improvement Projects) which is where most of the
monies are allocated.
Chair/Grundy asked if encumbrances were expenses incurred but not yet
paid and CSD/Rose responded that those are purchase orders that are
future (anticipated) expenses.
C/Roberto said that basically the revenues were approved by the City
Council and the City is operating in a deficit budget for this year.
CSD/Rose responded "yes." C/Roberto asked if the City expected to see
less revenue from property taxes and an increase in the deficit.
CSD/Rose responded that whether it increases the deficit or not is
questionable; however, he would expect the property tax revenue to
decrease with reassessments. Before the City purchased the new City
Hall building, it had $30 million in reserves; therefore, in many cases there
are certain types of expenses the City Council determines will come from
General Fund reserves.
AUGUST 26, 2010 PAGE 5 P&R COMMISSION
Chair/Grundy said it appeared the report answered the Commissioners'
concerns. CSD/Rose said he would include the final year-end and then
provide quarterly reports thereafter.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang shared he visited Hawaii about three weeks
ago and visited a few small town parks. He found there was no comparison to
City of D.B. parks. There has been no progress since he left the big island 24
years ago which broke his heart. There are a few "beach" parks that do not
begin to compare to anything D.B. has and D.B. is the best place he has ever
been. He used to think Hawaii was paradise but they have hardly made any
progress for the past many years.
C/Roberto thanked staff for the good reports. He went to the Hollywood Bowl on
a bus this past weekend and it was very enjoyable to have someone else driving
even though it was a little alarming to look at drivers who look like they are 18.
He went on a walkthrough of Sycamore Canyon Park. He said he looked
forward to the renovation of the mesa.
VC/Owens said he would attend the D.B. Day at the Fair. With the Power Point
presentations he learns something new at every meeting. He commended staff
on a "good job".
Chair/Grundy again asked about the Parks Master Plan. CSD/Rose said he
received no response from CM/DeStefano. He wants to first obtain funding for
improvements that are recommended in the plan before proceeding next Spring
to get direction from City Council on ideas he has. Chair/Grundy asked if it
would be worth having the ad-hoc committee contact CM/DeStefano and
CSD/Rose said it might be a good idea. Chair/Grundy asked CSD/Rose to relay
to CM/DeStefano that the Commission again asked about the plan and would be
interested in meeting with him; either the full Commission or the ad-hoc
committee, if it would help further whatever progress he needs to make on the
plan. Chair/Grundy said he was able to attend only one Concert in the Park but
that one was fun to attend and it appeared everyone was having a great time.
AUGUST 26, 2010 PAGE 6 P&R COMMISSION
ADJOURNMENT: VC/Owens moved, C/Liang seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 8:15 p.m.
The foregoing minutes are hereby approved this day of 2010.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, CHAIRMAN
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Recreation Program Update
TO: Honorable Chairman & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: September 9, 2010
MEETING DATE: September 23, 2010
Community Recreation Guide
The Fall 2010 Community Recreation Guide was mailed to the residents of Diamond
Bar during the first week of August, along with a mailing list of approximately 250 non-
residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage
Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Summer 2010 — Summer 2010 is beginning to wind down. The last official day of the
Summer session is Friday, September 17. There are 1,067 participants enrolled in 204
fee based classes. There were 162 participants enrolled in the 9 free of charge classes
we offered. The revenue for Summer thus far is $86,717.50. Summer 2009 we had
1,318 participants in 211 classes with revenue of $103,002. Staff attributes this decline
in enrollment, and therefore revenue, to the continual decline in the economy.
One of our most popular classes this summer was the Math Academy classes taught by
Racquel Hernandez and staff. This summer they taught Math Academy for 2&3 grades,
4&5 grades, Pre -Algebra, Geometry, Algebra 1, Algebra 2 and SAT Prep Math &
English. In the seven classes there was a combined registration total of 72 participants.
All of the classes focused on reviewing concepts from the previous year and introducing
new concepts to prepare the participants for the upcoming school year. This year's
registration was higher than anticipated, largely due to the cancellation of summer
school by the school districts. Recreation Services is happy to be able to serve
participants and help students prepare for the upcoming year.
Fall 2010 — Fall session will begin on
Saturday, September 19. Registration is
now open and so far there are 205
classes being offered and 174
participants registered. SAT Prep, Line
Dance, evening Pilates, Glamour Make
Up, Baby Ballet and Ballroom Dance are
the most popular classes so far.
Youth Programs
Tiny Tots -- Tiny Tots summer session ended on August 20. The fall session began on
August 30 and will end November 19. At the time of this report at Heritage Park there
were 20 students enrolled in the 3 year old class and 17 enrolled in the 4-5 year old
class. At Pantera Park there were 10 enrolled in the 3 year old class and 14 enrolled in
the 4-5 year old class. In October Heritage Park Tiny Tots is planning a trip to the
Enchanted Pumpkin Patch in Brea and Pantera Park is planning a trip to Amy's Farm in
Ontario. Both places will allow the children to pick out a pumpkin for Halloween.
DB 4Youth "In Action" -- DB 4Youth "In Action" met for their regular meeting on
Wednesday, August 25. They themed the next 6th 7th and 8th grade dance "Indiana
Jones." Most of the meeting was about Diamond Bar Day at the LA County Fair. On
Thursday, September 16 they will participate in the Community Expo and the Diamond
Bar Day Parade. Twenty-five members will ride in a 25 passenger bus in the parade.
Plans are to decorate the bus with the DB 4Youth banner and balloons. Three of the
members volunteered to work on a power point for the Diamond Bar Community
Foundation GALA. They met with staff to get all the pictures and ideas on what to use
for captions.
Volunteens -- Volunteens were busy volunteering in Summer Day Camp, with the
senior programs, Tiny Tots, Concerts in the Park and Youth baseball all through the
summer. The Volunteen Program ended Friday, August 20. Altogether there were 79
volunteens working in the five programs. All total the volunteens worked 6,515.25 hours
during the summer. The Volunteens and their parents will be attending the Parks and
Recreation Commission to be recognized with stipends and certificates.
Youth and Adult Sports
Adult Basketball --The adult basketball fall 2010 season will begin with practice
games on September 12. There are currently 25 teams enrolled in the league. Games
are played at Diamond Bar High School and South Pointe Middle School. Included in
the $360 registration fee are 10 league games plus a qualification game, scorekeepers,
and championship awards. Teams also pay $20 per week for the officials.
A full Financial Summary and Evaluation attached for the 09/10 fiscal year.
Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on
Mondays. Registration has begun for the next session which begins on September 13.
For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm.
A full Financial Summary and Evaluation attached for the 09/10 fiscal year.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 13 participants), Thursday (average of 13 participants), and Sunday
(average of 11 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
A full Financial Summary and Evaluation attached for the 09/10 fiscal year.
Skate Park -- The skate park averages 7 users per hour on weekdays, with 15 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Adult Excursions
Saturday, September 25, 2010 — Santa Barbara Land and Sea Tour - SOLD OUT
Enjoy a narrated land and sea tour in beautiful Santa Barbara. Take a tour of downtown
and learn about the city's fascinating history. Next, drive into the water and take a
harbor tour and view the sea life. Upon return to land, the afternoon is yours to spend
sampling the food and sights at Stern's Wharf and on State Street. Excursion includes
roundtrip transportation, sea/land tour and a snack. The excursion has filled and
additional seats have been added for a total of 54 participants.
Saturday, October 2, 2010 — Avocado Festival in Carpinteria
Join us as we celebrate the 24th Annual Avocado Festival in Carpinteria. The festival
boasts more than 100,000 attendees, three music stages, a best guacamole recipe
contest, arts & crafts booths, food vendors and much more. Your day starts with a
scenic Amtrak train ride to Carpinteria. Upon arrival the afternoon is yours to take in all
the festivities at the Avocado Festival. The day concludes with a snack and relaxing
bus ride home. Excursion includes roundtrip transportation, admission to the festival
and a snack for $51 per person. There are currently 32 participants registered and 13
spaces available.
Saturday, November 6, 2010 — Julian Apple Harvest - SOLD OUT
Julian, a quaint turn -of -the -century mining town, is the apple capital of San Diego
County. Your day starts with a tour of the famous Julian Apple Company where you get
a tour of the factory and some sample snacks. The next stop is Rongbranch Restaurant
where you enjoy a lunch of salad, BBQ chicken, turkey or Salisbury steak, potatoes, a
vegetable and a delicious slice of apple pie. The rest of the afternoon is yours to spend
exploring this magnificent town. Excursion includes roundtrip transportation, pie
company tour, lunch and a snack. The excursion has filled and additional seats have
been added for a total of 55 participants.
Saturday, December 4, 2010 — Tamale Festival and Shopping at Cabazon
Your day starts with a relaxing ride to the Coachella Valley to the Tamale Festival. The
18th Annual Festival is home to more than 400,000 tamales sold by over 80 vendors.
There is a stage with bands, dancers and many arts & crafts booths. Upon leaving the
festival we stop at the. Desert Hills Premium Outlets in Cabazon. Here the afternoon is
yours to shop 'til you drop at the 130 brand name stores. Excursion includes roundtrip
transportation, admission to the Tamale Festival and a snack. There are currently 42
participants registered and 3 spaces available.
Saturday, January 1, 2011 —122nd Rose Parade
The famous Rose Parade is back as a Diamond Bar excursion again this year! This
year the theme is "Building Dreams, Friendships and Memories." It promises to be full
of fun, flowers, music, equestrian units and of course animation. Bands, floats, and
equestrian units from all over the world will participate in the largest and most beautiful
parade in the world. Excursion includes roundtrip transportation, grandstand seat,
continental breakfast, snack, official Rose Parade guide, and Diamond Bar seat
cushion, all for $103 per person. There are currently 13 participants registered and 32
seats available.
Senior Programs
Senior Classes
Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes
to seniors at the Diamond Bar Center. The classes vary from computer to exercise and
fine arts. All classes are full. They began August 23`d and will conclude December 12,
2010.
Senior Seminars
9/13 Staying Strong
9/20 Balance Solutions
Senior Activities and Services
• Bridge every Wednesday 8-12 per session
• Mahjong every Wednesday -30 per session average
• Bingo every Tuesday and Friday — 190 per session average
• Complimentary Legal Services every 1st Wednesday of the month -
There are 8 people signed up for September.
Senior Excursions
September 16, 2010 - Diamond Bar Day at the Races — This is a sold out trip of 54
passengers to one of our favorite venues, horse racing at the Fairplex. For $38
passengers receive entrance to the fair and track, a racing program and a great buffet
lunch on a private terrace. There will be pictures taken with the winning horse for the
Diamond Bar Senior designated race. Everyone has a great time.
September 30, 2010 - Fantasy Springs Casino — This casino is still beloved for their
buffet (even though participants have to purchase it on their own). The casino gives
$15 in slot play on the player's card. This is a sold out excursion with the big bus and
55 people paying $20 each.
Senior Special Events
September 15, 2010 Italiano Celebration -- This is the 5th annual Italiano celebration
and 100 people are slated to attend. There will be music by DJ Keith Johnson and
authentic Italian cuisine will be provided by Frantone's from Cerritos. Admission is $15
per person.
Veterans Recognition Ceremony -- Save the date!
November 10, 2010 at 9am, at the Diamond Bar
Center. At this recognition we honor Diamond Bar
resident veterans that have not previously been
honored. The City Council presents the veterans
with plaques. We also return banners to military
personnel that are no longer actively deployed.
There is a patriotic program and a continental
breakfast with approximately 175 people attending.
Armed Forces Banner Program Update -- This is
an ongoing program that currently has 214 banners
posted throughout the main thoroughfares of
Diamond Bar. The criteria for a banner is that the
family member requesting the banner must show
proof of residency and proof that an honoree is
currently deployed. Once they are no longer on
active duty, the banner is presented to the family at
our annual Veterans recognition. We send out letters to the families each March to
ascertain deployment status. This year at the celebration we have over 20 banners to
return to the families. The banners are installed in May and October. The application
deadline for the October posting is September 24. We also recently replaced 21 faded
banners per direction of the City Council.
Senior Groups and Clubs — The Evergreen
Senior Association with 260 members currently
meets every day of the week at the Diamond Bar
Center. These classes include English,
Gardening, Chinese Opera, Needlework and all
forms of Chinese dance and Tai Chi. They also
have regular activities such as Karaoke,
Mahjong and quarterly birthday celebrations
where over 300 people attend.
Special Events
Concerts/Movies in the Park
Full Financial Summary and Evaluation attached.
Diamond Bar Day at the Fair
Please join us on Thursday, September 16,` for an
exciting event at the Pomona Fairplex. This event
will feature both a fairkids and business expo. The
expos offer qualified community based service
organizations, non- profit agencies and local
businesses an opportunity to interact with and
provide valuable information to hundreds of
Diamond Bar residents and fair guests. The
fairkids expo will be located on Birch Street,
alongside the Big Red Barn. The Business expo
will be on Redwood Street nestled between
Esmeralda's Traveling Circus and the Gypsy
camp.
The FairKids Expo includes: YMCA, Diamond Bar Library, Diamond Bar Historical
Society, Diamond Bar Woman's Club, Walnut Valley Water District, Da Hula Studio, City
of Diamond Bar, City of Diamond Bar Environmental Services, DB4 "Youth", Diamond
Bar Community Foundation, Red Dragon Karate, and the Diamond Bar Mom's Club.
The Business Expo includes: Diamond Bar Center, Red Dragon Karate, Prospectors
FC, Walnut Valley Water District, Da Hula Studio, Da Kine Grindz, Sky Blue Pools, East
180, Peacock Gardens, Bella Photography, Well Fit Center, La Petite Academy, and
Visiting Angels.
Diamond Bar Day Activities:
9am — 1 pm FairKids Expo
• 12 — 7pm Business Expo
2 — 3pm Diamond Bar Designated Horse Race
• 4pm Community Reception
• 5pm Community Parade
• 5:30pm Hometown Hero Presentation
6 — 9pm Community Entertainment
Halloween Haunted House -- The Haunted House dates have been set for Saturday &
Sunday, October 30 & 31, 2010. The event will be held at Heritage Park; 2900 S. Brea
Canyon Road from 6-9 pm. Admission will be $5 and is recommended for ages 8 and
up. Planning for this event is well on its way. A meeting is scheduled for the end of
September for recreation staff to discuss new ideas for this year's haunted house.
Volunteer Information -- The City is looking for
local high school students to help with the set-up
and operation of the popular "Hall of Horrors"
Haunted House starting Saturday, October 23 -
Sunday, October 31, 2010. Volunteers must be in
high school and either live in Diamond Bar or
attend Diamond Bar or Diamond Ranch High
School. School identification and waiver will be
required.
An informational meeting will be held on Tuesday,
October 12 starting at 6pm at Heritage Community
Center located at 2900 Brea Canyon Road. Event detail and volunteer roles will be
discussed, and waiver forms will be handed out.
Fall Fun Festival -- This is a safe and fun alternative to trick or treating. The event will
include game booths, craft area, prizes and of course candy! The festival date is
Sunday, October 31, 2010 at Heritage Park. Admission is $5 beginning at 4:30pm and
running until 8:30pm. Ages recommended are 2 to 8 years old.
Facility Rentals
Diamond Bar Center — The Diamond Bar Center was the location for a total of 54
private, business and non-profit rentals during the month of August. There were 24
church rentals, 4 yoga sessions and 2 Toastmasters meetings. There were also 14
weddings and 6 business meetings. There were also, a graduation, an anniversary
dinner, a religious conference and a senior group meeting. A total of $46,529 in rental
fees was collected during the month of August for Diamond Bar Center rentals. In 2009
$24,624 was collected in rental fees.
Lights, Camera, Action! —On
Monday, August 30 the production
company, Pictures in a Row rented out
the Pine Room, Maple Room and 1/3
of the Grandview Ballroom in order to
shoot a commercial for SCAN Health
Plan, a Medicare Advantage plan.
They arrived at 5:30am to begin set up
for the day. They brought in lights,
cameras, furniture, equipment,
production crew, actors and a full
catering truck. The shoot wrapped at
around 8:15pm. No word yet as to
when the commercial will air, but stay tuned for updates!
Diamond Bar Center Securl -- New to the DBC, security firm Access Control
Security started on August 25t . Four companies submitted proposals in April and were
interviewed in June. ACS's presentation and professionalism caught the attention of
DBC staff. ACS will be providing unarmed guards for Diamond Bar Center events that
are serving alcohol, school dances and other events deemed necessary to have
security present. They are to monitor alcohol service, parking lots, facility grounds and
public safety. They will also provide overnight security for special events, such as the
City Birthday.
Heritage — There have been 8 rentals of Heritage Park Community Center for the
month of September. Rentals include a church, an ongoing meditation class, and a
senior gathering. Total revenue for these rentals is $865. The revenue for September
2009 was $2,700.
Pantera —There have been 3 rentals of the Pantera Park Activity Room for the month
of September. There were two Toastmasters meetings, and a moon festival gathering.
Total revenue for these rentals is $130. The revenue for September 2009 was $430.
Picnic Reservations —As of September 3rd, there have been 21 picnic reservations
made for the month of September. There have been 4 reservations for Heritage Park, 5
for Ronald Reagan Park, 6 Sycamore Canyon, 1 for Maple Hill Park, 1 for Peterson
Park and 4 at Pantera Park. The revenue of these picnic rentals is $600. The revenue
for September 2009 was $710.
Program Evaluation and Financial Summary
Program Title: Adult Basketball 2009-2010
Date: September 4, 2010
Evaluation Prepared By: Mickey McKitrick, Recreation Specialist
Adult Basketball Program Summary
The City of Diamond Bar's Adult Basketball program offers participants 18 years and
older an opportunity to exercise in a competitive, yet recreational environment. City staff
supervises each game, with referees provided by And 1 Officials. Games are played on
Sundays, from fpm to 9pm at Diamond Bar High School and South Pointe Middle
School.
The program operates three seasons per year. The fall season takes place from
September to December. The winter season has games from January to April, while
the spring season begins in May and concludes in July. The program offers participants
a qualification game and ten league games. The registration fees are $360 for per
season. These registration fees brought in $30,050.00 in revenue. Registration fees
include ten games, championship awards, facility rental fees and program staff.
Officials are paid $20 per game on-site by the team managers. The City also
compensates And 1 Officials $1 per official, per game.
Staff Recommendations
Purchase four new basketballs for the program.
Increase the budget for supplies, in order to purchase a new scoreboard
controller for use at Diamond Bar High.
CITY OF DIAMOND BAR
Adult Basketball
FY 09-10
Projected General Fund Expenditures $60,661.00
Projected Revenue $36,720.00
Difference -$23,941.00
Actual General Fund Expenditures $54,567.29
Actual Revenue $30,050.00
Fall 2009-24 teams $8,610.00
Winter 2010-32 teams $11,520.00
Spring 2010-28 teams $9,920.00
Difference -$24,517.29
RENTAL LEASE OF REAL PROPERTY (001.5350.42140) $38,119.00
Projected Amount - $40,392.00
Diamond Bar High School
South Pointe Middle School
Walnut High School
$22,752.20
$14,947.80
$419.00
CONTRACT SERVICES (001.5350.45300) $1,152.00
Projected Amount - $1188.00
Contract Officials
Estimate $1,152.00
SUPPLIES (001.5350.41200) $2,098.08
Projected Amount - $3767.00
Championship Awards (T -Shirts)
Trophies
$1,690.91
$407.17
PERSONNEL SERVICES (001.5350.40030) $13,198.21
Projected Amount - $15,314.00
Personnel (40020)
PT Staff $11,804.19
1 Recreation Specialist OT $131.04
Personnel Services (40000)
Workers Compensation (40083) @ 3% $358.06
Medicare (40085) @ 1.45% $173.06
Social Security (40085) @ 6.2% $731.86
Program Evaluation and Financial Summary
Program Title: Adult Volleyball 2009-2010
Date: September 4, 2010
Evaluation Prepared By: Mickey McKitrick, Recreation Specialist
Adult Volleyball Program Summary
The City of Diamond Bar's Adult Volleyball program offers participants 18 years and
older an opportunity to exercise in a relaxed, recreational environment. The program
operates without officials and teams are not assigned. Players form teams on two
courts, one for competitive players and one for recreational. Games are played on
Mondays, from 7pm to 9pm at South Pointe Middle School.
The program operates three to four seasons per year. The series of ten week sessions
begin in September and conclude in July. The registration fee is $40 per participant
each session. These registration fees brought in $2,400.00 in revenue. (In fiscal year
08/09 $1,400 in revenue was brought in.) There were a total of 60 participants
registered over the fiscal year. Registration fees include ten game days, facility rental
fees and program staff.
Staff Recommendations
1. Purchase four new volleyballs for the program.
2. Seek additional ways to market the program, to increase participation.
CITY OF DIAMOND BAR
Adult Volleyball
FY 09-10
Projected General Fund Expenditures $10,124.00
Projected Revenue $4,800.00
Difference -$5,324.00
Actual General Fund Expenditures
$4,208.70
Actual Revenue - 60 participants @ $40 each
$2,400.00
Difference
-$1,808.70
RENTAL LEASE OF REAL PROPERTY (001.5350.42140) $2,994.00
Projected Amount - $8160.00
Walnut Valley USD
$2,994.00
SUPPLIES (001.5350.41200) $78.00
Projected Amount - $235.00
Volleyballs
$78.00
PERSONNEL SERVICES (001.5350.40030) $1,136.70
Projected Amount - $1729.00
Personnel (40020)
PT Staff $1,027.29
Personnel Services (40000)
Workers Compensation (40083) @ 3% $30.82
Medicare (40085) @ 1.45% $14.90
Social Security (40085) @ 6.2% $63.69
Program Evaluation and Financial Summary
Program Title: Table Tennis 2009-2010
Date: September 4, 2010
Evaluation Prepared By: Mickey McKitrick, Recreation Specialist
Adult Table Tennis Program Summary
The City of Diamond Bar's Table Tennis program offers participants an opportunity to
exercise and compete at no cost in this drop-in program. The program operates with
minimal supervision. Players are the scorekeepers and officials, and can choose to play
on any of three tables provided by the City. The program operates on Sundays, from
6:30pm to 10pm, as well as Tuesdays and Thursdays from 7:30pm to 11:00pm at the
Heritage Park Community Center.
The program is offered each of the aforementioned days, with the only closures
scheduled for major holidays and during October as we prepare for the Haunted
House/Fall Fun Festival. Staff monitors the amount of participants every 30 minutes,
with the totals ranging from 8 to 23 participants. On average, each night has about 11
participants per hour.
Staff Recommendations
1. Monitor the condition of the playing tables and the nets.
2. Communicate with participants about revising the rules for game play.
3. Consider conducting a supervised tournament.
CITY OF DIAMOND BAR
Table Tennis
Financial Summary As Of 06/27/2010
FY 09-10
Projected General Fund Expenditures
Projected Revenue
Difference
Actual General Fund Expenditures
Actual Revenue
Difference
$8,454.00
$0.00
-$8,454.00
$7,983.49
$0.00
-$7,983.49
SUPPLIES (001.5350.41200) $34.97
Projected Amount - $0.00
Table Tennis Nets
$34.97
PERSONNEL SERVICES (001.5350.40030) $7,948.52
Projected Amount - $8454.00
Personnel (40020)
PT Staff $7,183.48
Personnel Services (40000)
Workers Compensation (40083) @ 3% $215.50
Medicare (40085) @ 1.45% $104.16
Social Security (40085) @ 6.2% $445.38
Program Evaluation and Financial Summary
Program Title: Summer Youth Baseball 2010
Date: September 4, 2010
Evaluation Prepared By: Mickey McKitrick, Recreation Specialist
Youth Baseball Program Summary
The City of Diamond Bar's youth baseball program offers local youth ages 4-11 the
opportunity to enjoy America's pastime in a safe, relaxed, and enjoyable atmosphere
while refining their skills and fundamentals.
The 2010 season featured a total of 18 teams in four age divisions; five teams in the 4-5
Tee Ball division, four teams in the 6-7 Coach Pitch division, five teams in the 7-9 AA
division and four teams in the 9-11 AAA division, with a total of 197 participants. 165
participants were charged an $84 registration fee, while 32 additional participants from
the same household paid $79. These registration fees brought in $16,388.00 in
revenue. Registration fees included ten games, a baseball hat and jersey, and a
participation trophy. As a convenience to participants and their parents, team and
individual picture packages were offered by Yary Photography in Chino Hills.
Teams again competed for the prestigious Sportsmanship Award. Players, coaches,
and fans were rated by staff following every game, with the team in each age division
with the most points at the end of the season receiving the honors. Sportsmanship
Award winners were recognized at the league -wide picnic at Heritage Park on August
14, and also received personalized certificates, a photo on the City Website, and a team
pizza party courtesy of Round Table Pizza in Diamond Bar.
Volunteer Assistance
Players were instructed by volunteer coaches, many of whom had previously
participated in other City sponsored youth athletic programs. This particular program
featured the help of 18 team managers and approximately 10 assistant coaches, not to
mention the many team moms and dads who also contributed time and energy to their
respective teams. Staff estimates that these volunteers collectively gave approximately
800 hours of their time during the season. This estimate does not include any additional
time spent at extra practices or team gatherings.
As with all other City youth sports programs and in compliance with Megan's Law, each
volunteer is fingerprinted using the Live Scan process at the Walnut/Diamond Bar
Sheriff's Station. Coaches are screened through an application process, and must sign
a Code of Ethics agreement prior to the season.
Issues to be re-evaluated (Based on customer evaluations & staff
recommendations)
1. Provide new coaches with a detailed description of the awards picnic, including
suggestions for the teams.
Secure several temporary trash receptacles for the awards picnic.
Continue to have a pitcher's mound constructed in June. Coaches and staff
feedback on the mound was favorable.
Consider purchasing batting helmets with face shields for games.
CITY OF DIAMOND BAR
Youth Baseball
Financial Summary as of 9.9.10
2010
Projected General Fund Expenditures $22,136.00
Projected Revenue $18,982.00
Difference ($3,154.00)
FY 08109
Actual General Fund Expenditures $ 19,653.00 $15,120.65
Actual Revenue $ 18,463.00 $16,388.00
Difference -$1,190.00 $1,267.35
PRINTING (001.5350.42110) $1,327.39
Projected Amount - $700.00
Program Flyers $1,327.39
SUPPLIES (001.5350.41200) $7,414.18
Projected Amount - $12,230.00
Equipment
$665.31
Uniforms
$4,614.19
Trophies
$942.20
Coaches Shirts
$625.05
Picnic
$567.43
PERSONNEL SERVICES (001.5350.40030) $6,278.00
Projected Amount - $9,011.00
Personnel (40020)
Part -Time Staff $5,577.54
Full -Time Staff $101.92
Personnel Services_ (40000)
Workers Compensation (40083) @ 3% $170.38
Medicare (40085) @ 1.45% $82.35
Social Security (40085) @ 6.2% $345.81
LIGHTS (001.5340.42126) $101.08
Projected Amount - $195.00
14 Days x 2 hours @ $3.61 per hour $101.08
Program Evaluation and Financial Summary
Program Title: Concerts/Movies in the Park
Date: September 7, 2010
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
Concerts in the Park
The 20th Annual Summer Concert in the Park Series was presented by the City of
Diamond Bar Community Services Department. An estimated 800 concert attendees
filled the parks grass area every Wednesday night starting July 7 and continuing
through August 18. Adults and children of all ages danced and sang along to their
favorite songs. The last concert Hot August Night - a tribute to Neil Diamond was
sponsored by the Diamond Bar Community Foundation who donated $2,000 towards
this event.
Seven non-profit community organizations participated in this year's series byproviding
concessions during the event. The Diamond Bar Historical Society and the Miss
Diamond Bar Pageant provided fresh popcorn and ice cream each week. The other
organizations that participated were: L.A. County Fire Explorer Post 19, Red Dragon
Karate, Diamond Bar Soccer League and the Walnut Valley Kiwanis.
The Diamond Bar Community was entertained by lively bands at each concert; they
were pleased to listen to the wide range of music provided every week. Music ranged
from country, to Latin, to popular 60-90's and of course classic rock! Entertainment was
provided by The Answer, Suave, Doo Wah Riders, Cold Duck, County Line, Sound
Bytes and Hot August Night a tribute to Neil Diamond.
The community also received an opportunity to check out the Diamond Bar Woman's
Club who held a shoe drive to benefit "Shoes that Fit", a national organization that helps
thousands of children by providing them with new shoes and clothes. The LA County
Fair booth provided information about Diamond Bar Day, Walnut Valley Water District
gave out important information on conserving water and lastly the City information
booth, and solid waste/oil and recycling booth, passed out information on City programs
and informed people about recycling.
Helping hands were in place as the City of Diamond Bar's Volunteen program was in
charge of the "Kid Zone" area once again. This area featured a different craft/activity
every week. 23 volunteens attended each concert to help assist staff with set-up and
tear down, monitor playground areas, assist patrons off the shuttles, pass out
promotional materials and be Nutz the concert squirrel. In order to become a volunteen
the applicant must submit an application and have an oral interview to participate in the
popular program. The concert volunteens were a vital part of the success at each
concert.
Movies under the Stars
Sycamore Canyon Park was filled with 600 movie seekers loaded with their ice cream
and hands full of popcorn. Adults/children of all ages enjoyed the unique atmosphere of
the park while watching some cool characters on Diamond Bar's "Big Screen". The
crowd was kept entertained during the transition from concerts by commercials
prepared by the City's Public Information Department. The commercials featured up-
coming special events, emergency preparedness information, snapshots of the
community, a Diamond Bar Center promo and residents stating why they love Diamond
Bar! A good time was had by all who participated.
Staff Recommendations:
1. Solicit 1 food vendor for whole concert series to provide consistency and quality
food.
2. Budget $2,000 for new sandwich board signs (shuttle stop, directional, park
closed)
3. Continue to allow teenagers by picnic shelter during concerts and up top during
movie.
4. Budget $2,000 for additional Prop A funds.
5. Develop lottery for non - profit organizations to participate with an information
booth.
6. Continue to use same method of monitoring check in and out for volunteens.
7. Bring Play Doh area back for kid zone, very popular.
8. Continue to expand kid zone area, very crowded.
9. Utilize trailers all series for additional storage.
10. Continue to use power cords to operate movie equipment.
11. Clean movie screen prior to first concert.
CITY OF DIAMOND BAR
Concerts/Movies in the Park
Financial Summary As of 09/07/2010
FY 10-11
Projected General Fund Expenditures $34,606.00
Projected Revenue $2,000.00
Difference -$32,606.00
Prop A $4,000.00
PERSONNEL SERVICES $7,654.00
Projected Expenditures - $7,746.00
Part Time (001.5350.40030) $6,917.00
Workers $1,419.00
Leaders $3,769.00
Leader II $1,729.00
Personal Services (001.5350.40000) $737.00
Workers Compensation (40083) @3.0% $208.00
Medicare(40085) @1.45% $100.00
Social Security (40085) @6.2% $429.00
OPERATING SUPPLIES (001.5350.41200) $1,149.28
Projected Expenditures - $1,210.00
Propane
Table Covering & Skirting
Craft Supplies
Misc.
$60.00
$202.50
$686.22
$200.56
PRINTING (001.5350.42110) $1,093.61
Projected Expenditures - $1,500.00
Flyers $241.45
Hand Fans $852.16
CONCERTS IN THE PARK (001.5350.45305) $19,152.44
Projected Amount - $21,650.00
Bands - 7 Concerts $8,600.00
Sound System - 6 Concerts
FY 09-10
Actual General Fund Expenditures
$31,931.93
$31,246.33
Actual Revenue
$2,000.00
$2,000.00
Difference
-$29,931.93
-$29,246.33
Prop A
$6,562.65
$6,911.00
PERSONNEL SERVICES $7,654.00
Projected Expenditures - $7,746.00
Part Time (001.5350.40030) $6,917.00
Workers $1,419.00
Leaders $3,769.00
Leader II $1,729.00
Personal Services (001.5350.40000) $737.00
Workers Compensation (40083) @3.0% $208.00
Medicare(40085) @1.45% $100.00
Social Security (40085) @6.2% $429.00
OPERATING SUPPLIES (001.5350.41200) $1,149.28
Projected Expenditures - $1,210.00
Propane
Table Covering & Skirting
Craft Supplies
Misc.
$60.00
$202.50
$686.22
$200.56
PRINTING (001.5350.42110) $1,093.61
Projected Expenditures - $1,500.00
Flyers $241.45
Hand Fans $852.16
CONCERTS IN THE PARK (001.5350.45305) $19,152.44
Projected Amount - $21,650.00
Bands - 7 Concerts $8,600.00
Sound System - 6 Concerts
$3,840.00
Concessionaire Reimbursements
$529.94
Special Event Insurance
$1,666.50
Banners
$3,300.00
Annual ASCAP
$608.00
Annual BMI
$608.00
CONTRACT SERVICES (001.5350.45300) $2,197.00
Projected Amount - $2,500.00
Movie Rentals $2,197.00
PROP A TRANSIT (112.5350.45310) $6,911.00
Projected Amount - $4,000
Shuttles - July $3,949.00
Shuttles - August (estimated) $2,962.00
SEPTEMBER PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: SEPTEMBER PARKS REPORT
DATE: 9/2/10
MEETING DATE: 9/23/10
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Re-lamped four (4) parking lot lights.
• Adjusted door hinges on lower storage doors.
• Repaired two (2) banquet chair carts.
• De -scaled urinal and drain in upper men's room.
• Replaced stone veneer on exterior wall adjacent to the Maple room.
• Repaired damaged wall corner in GVBR.
• Repaired damaged sight glass and bent hardware on commercial coffee
maker.
• Installed two (2) new water level sensor covers on in the water feature.
• Replaced two (2) tree up -light lenses damaged by vandalism. The lenses
were broken by stones taken from the water feature.
• Rebuilt ballast and electrical connector for one (1) motor court up -light and
one (1) tree up -light.
• Replaced two (2) ballasts in the wall lights at the grass oval.
• Adjusted "squirrel cage" fan in the kitchen air curtain.
• Repaired malfunctioning freezer and serviced two (2) refrigerators in the
catering kitchen.
Heritage Park
• Replaced malfunctioning TV and assembled new TV stand.
• Re-lamped two (2) park pole lights.
• Unplugged interior drinking fountain drain.
Lorbeer Middle School
• Re -set all lighting controls as power was turned off sporadically during
construction project at the school.
The renovation of the football field has been completed. ValleyCrest
Landscape scalped the field and overseeded it with 600 pounds of sports field
grass seed. The entire playing surface was then topped with 41 cubic yards of
fine mulch. The field was closed on June 28 and reopened on September 7.
Maple Hill Park
Repaired men's restroom faucet.
• Re-lamped one (1) pole lamp in the parking lot.
Pantera Park
• Replaced window shade on Tiny Tot classroom back door.
• Unplugged men's restroom urinal.
• Re-lamped one (1) tennis court light, three (3) basketball court lights and
one (1) parking lot light.
• Replaced plastic bubble panel on play structure.
Paul C. Grow
• Repaired gate and fence at the west entrance to the park.
Peterson Park
• Replaced men's room toilet damaged by vandals.
Unplugged two (2) drinking fountains in the park.
Ronald Reagan Park
• Unplugged men's restroom urinal.
• Replaced ballast in men's restroom light.
Starshine Park
Re-lamped one (1) park pole light.
Sycamore Canyon Park
• Re-lamped one (1) pole light in the park.
Sycamore Canyon Park Walkthrough
August 24, 2010
Visited by: Commissioner Dave Roberto, Anthony Jordan and Dave Seiler
1. Correct hot spots in the turf north of the park office. VC
2. Grade and laser level softball infield. Add 25 tons of infield mix. DB
3. Overseed and top bare areas in turf west of the park office. VC
4. Paint green handrails in playground areas and along stairs and ramps. DB
5. Add woodchips to the 2-5 year old and 5-12 year old tot lots. DB
6. Remove labels from Plexiglas lens on 5-12 year old play structure. DB
7. Scarify trail and fill cracks along walking surface with stabilized decomposed
granite. DB
8. Clean v -ditch adjacent to the maintenance storage yard. VC
9. Remove poison oak adjacent to trail at intersection. DB
10. Remove litter and unnatural debris from the creek. VC
11. Remove old party decorations from the picnic shelter. VC
Maple Hill Park Walkthrough
August 27, 2010
Visited by: Commissioner Benny Liang and Anthony Jordan
1. Over seed bare turf areas adjacent to basketball court. VC
2. Clean catch basin in turf north of basketball court. VC
3. Check irrigation at the toe of the slope south of the playground. VC
4. Re -lamp women's restroom. DB
5. Replace missing toilet seat in women's room. DB
6. Replace stainless steel mirror in men's room. DB
7. Reduce irrigation north of tennis courts. VC
8. Grind displacement in sidewalk at entrance to tennis courts. DB
9. Replace top tape on tennis nets. DB
10. Replace rusted picnic table parts north of tennis courts. DB
11. Remove dry brush from behind tennis courts. VC
12. Clean and backfill undermined bench drain on slope west of tennis courts. VC
13. Remove discarded valve box from behind restrooms. VC
Peterson/Maple Hill Park Walkthrough
August 31, 2010
Visited by: Vice -Chairman Ted Owens and Anthony Jordan
Peterson. Park
12. Repair poured in place rubber surface in the playground. DB
13. Dry pack concrete spalls in the skate park at the grinding rails. DB
14. Increase water and check irrigation to eliminate hot spots in turf. VC
Maple Hill Park
1. Remove cobwebs from restroom lights. VC
2. Repair leaking flush buttons in restrooms. DB
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Pars and Recreation Commission
From: Bob Rose, Community Services Directorx l " gliglo
Date: September 10, 2010
Re: September 23, 2010 Meeting Date — CIP Project Up -date Report
CIP Project Up -date:
Silver Tip Mini -Park — The Silver Tip Park design that was recommended by the Parks and
Recreation Commission at the June 24, 2010 meeting has been delayed and is now scheduled to
be considered for approval by the City Council on October 5. There has been no additional
feedback from the neighborhood since the June 24 Commission meeting. There is $300,000
appropriated in the 2010/11 fiscal year budget for construction of this project.
Washington Street Mini -Park — The Landscape Architect for this project, David Volz, met with
staff on September 9 to go over the plan check comments from Building & Safety and Public
Works. After corrections are made by the architect, the plans will be re -submitted for the 2nd plan
check. After the plans are approved the project will go out to bid to obtain a contractor to construct
the park. There is $510,000 appropriated in the 2010/11 fiscal year budget for construction of this
project.
Larkstone Park — The developer for this project, Lewis Homes, has submitted the construction
documents for the 3rd round of plan check. The irrigation and planting plans have been approved.
Sycamore Canyon Creek Repair — This project proposes to repair two problems caused by the
creek that flows through Sycamore Canyon Park:
1. Severe erosion adjacent to the trail in the undeveloped portion of the park.
2. Flooding of tot lot play area during heavy rains.
Staff has received three proposals from consultants interested in developing plans to solve these
problems. Staff is reviewing the proposals and will recommend a consultant to the City Council at
the October 19 City Council meeting. Funds have been budgeted in the current fiscal year for
design work only. Staff plans to request funding for the repair work next fiscal year.
Sycamore Canyon Trail — Phase IV — Construction documents have been submitted by the
Landscape Architect, Architerra Design Group for plan check. The Geotechnical Engineer,
Leighton and Associates, has reviewed the documents and have approved them. Building &
Safety, Public Works and the Rivers and Mountains Conservancy are now doing their portion of
the plan check. After the plans are approved the project will go out to bid to obtain a contractor to
construct the trail improvements. There is $381,150 in grant funding appropriated in the 2010/11
fiscal year budget to design and construct this project ($76,230 from the Rivers and Mountains
Conservancy and $304,920 from the Recreation Trails Grant Fund).
Parks & Recreation
Commission
AGENDA
Thursday, September 24, 2009
7:00 p.m.
DIAMOND BAR CENTER
GRAND VIEW BALLROOM
1600 Grand Avenue
Diamond Bar, California
Chairman Lew Herndon
Vice -Chair Dave Grundy
Commissioner Benny Liang
Commissioner Ruth Low
Commissioner Ted Owens
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a Citypublic meeting mustinform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, SEPTEMBER 24, 2009 - 7:00 PM
DIAMOND BAR CENTER
GRAND VIEW BALLROOM
1600 Grand Avenue
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Li Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS LIANG, LOW, OWENS,
VICE-CHAIRMAN GRUNDY, AND CHAIRMAN HERNDON
INTRODUCTION OF NEW EMPLOYEE Crystal Knox, Community Services Coordinator
assigned to Diamond Bar Center
PRESENTATION to Volunteens
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS
Thursday, October 1 — Senior Health Fair & Free Flu Shots, Diamond Bar
Center, Grand View Ballroom 9-11:30am
SEPTEMBER 24, 2009 PAGE 2 PARKS & RECREATION COMMISSION
Tuesday, October 6 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, October 7 — Senior Excursion to Oak Glen and Riley's Farm -
Departs from the Diamond Bar Center: 8:30am / Returns: 5:30pm
Saturday, October 10 —Adult Excursion "Stateline Turn Around"
Departs from City Hall: 6:30am / Returns 11 pm
Tuesday, October 20 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, October 21 — DB 4Youth and DB 4Youth "In Action" Meeting —
6pm — The Government Center, 21865 Copley Drive, Diamond Bar
Thursday, October 22 — Senior Excursion to Fantasy Springs Casino —
Departs the Diamond Bar Center: 10:30am / Returns: 5:30pm
Thursday, October 22 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar
Wednesday, October 28 — Senior Halloween Dinner Dance -
Diamond Bar Center, Grandview Ballroom 6-9pm
Thursday, October 29 — Diamond Bar/Walnut YMCA Annual Celebrity
Luncheon Sheraton Suites— 11:30am-1 pm
Friday, October 30 — Halloween Haunted House 6-9pm, Heritage Park
Saturday, October 31 — Halloween Haunted House 6-9pm and Fall Fun
Festival 4:30-8:30pm — Heritage Park
1. CONSENT CALENDAR
1.1 Approval of Minutes for August 27, 2009 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
2.3 CIP Projects — Bob Rose, Director of Community Services
1. Sycamore Canyon Park Trail — Phase III
2. Sycamore Canyon Park Trail — Phase IV
3. Sycamore Canyon Park Building ADA Retro -fit — Phase IV
4, Washington Street Mini -Park Design
SEPTEMBER 24, 2009 PAGE 3 PARKS & RECREATION COMMISSION
2.4 Parks Master Plan — Update
2.5 Trails Master Plan — Update — Next Sub -committee Meeting — Tuesday,
September 29, 2009, City Hall, Conference Room B — 5:30pm — 7:OOpm
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their activities,
request staff to return with information at a future meeting or request that a matter of business
be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
Diamond Bar, CA 91765
AUGUST 27, 2009
CALL TO ORDER:
Vice Chairman Grundy called the Parks and Recreation Commission meeting to order
at 7:03 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners: Benny Liang, Ted Owens, Vice
Chairman Dave Grundy
Absent: Commissioner Ruth Low and Chairman Herndon
were excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Supervisor; and Marcy
Hilario, Senior Administrative Assistance.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As listed in the agenda and reported by
CSD/Rose with a change of venue for the Thursday, September 24th — Parks and
Recreation Commission Meeting which will be held at the Diamond Bar Center Grand
Ballroom, 1600 S. Grand Avenue instead of the regular AQMD Hearing Board Room
location.
C/Owens asked if staff had received any feedback in regard to the Draft Parks Master
Plan presentation. In response to C/Owens, CSD/Rose indicated that most responses
were a desire to maintain open spaces, install walking paths and improve and maintain
the current facilities
1. CONSENT CALENDAR
1.1 Approval of Minutes for the July 30, 2009 Regular Meeting.
C/Owens moved, C/Liang seconded, to approve the July 30, 2009 regular
Meeting Minutes as corrected. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS: Liang, Owens, VC/Grundy
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Low, Chair/Herndon
AUGUST 27, 2009 PAGE 2 P&R
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM REPORT — RS/Murphey
C/Owens asked how many teams are planned for adult basketball and
RS/Murphey responded 32. She added that there is a wide range of ages
represented. C/Owens spoke about attending the Youth Baseball Awards
picnic.
C/Liang asked if there was a large increase in revenue income for facilities
rental over last year and RS/Murphey responded that there was. It
depends on the month and what reservations were processed.
VC/Grundy asked where the Barbecue Pit Master 101 is held and
RS/Murphey said this is a new class that will be held at Heritage Park in
the picnic area. VC/Grundy commented that the 4th of July financial
summary shows projected fund expenditures as $42,000 and the actual
was $30,000 and wondered why the difference. RS/Murphey explained
that the City spent considerably less money for the equipment rental. The
City built its own sink and had no need to rent one and staff budgeted for
an increase in the cost of the fireworks. The school charged less this year
as well.
2.2 PARKS REPORT — PMS/Jordan
C/Owens commended staff on the maintenance of park facilities.
C/Liang asked about graffiti and PMS/Jordan said there had been some
graffiti at Sycamore Canyon Park at the bottom of the canyon as well as at
other locations throughout the City. VC/Grundy asked about vandalism
and PMS/Jordan said there had not been many instances of vandalism
recently.
C/Owens asked if the skate park was ever used and PMS/Jordan
responded that it is well used.
2.3 CIP Projects — CSD/Rose
a) Sycamore Canyon Trail — Phase III — Award of Contract by City
Council on August 4th with construction to commence after Labor
Day.
b) Sycamore Canyon Park Trail — Phase IV — Plans are in plan check.
The issue is a desire to have ADA access to the trail and staff is
evaluating an Edison easement immediately adjacent to the trail for
possible ADA access. Once this issue is settled, plans and specs
will be ready to go out to bid.
c) Sycamore Canyon Park Building ADA Retro -fit — Phase IV —
Restrooms and Offices — Bids were opened last Thursday and staff
received 18 submissions with the low bid being about $203,000.
AUGUST 27, 2009 PAGE 3 P&R COMMISSION
The Engineer's estimate was approximately $80,000 more. Staff
anticipates going to Council for award of contract on September Vt
with the project commencing in early fall. Completion is anticipated
within the 2009 calendar year.
d) Washington Street Mini -Park Design — Staff met with the design
consultant to discuss the survey work that will be required. Staff
plans to hold the neighborhood meeting in early fall (September or
October) on a date to be determined.
VC/Grundy asked if the City had ever considered a trail on the
upper portion of Sycamore Canyon Park (east of Diamond Bar
Blvd.) and CSD/Rose explained that the creek runs from Diamond
Bar Boulevard to just west of Leyland. Staff walked the area and
found that it would be a project of some magnitude because there
is significant growth and bridges would be needed to cross back
and forth over the creek area. In addition, it is very steep down by
the creek bed and the slopes going up the hill are also very steep.
It would be a very expensive project and it was not included in the
Trails Master Plan future map.
2.4 Parks Master Plan Update —CSD/Rose reported that notices have been
mailed to community members and organizations to promote the
September 12 meeting. The document is on the City's Website and hard
copies of the Executive Summary are available at City Hall, the Diamond
Bar Library, Heritage Park and the Diamond Bar Center.
2.5 Trails Master Plan Update — CSD/Rose advised the Commission that the
next Subcommittee meeting is scheduled for Tuesday, September Stn
2.6 CPRS Conference — Palm Springs — March 9-12, 2010 — Commissioners
were asked to contact SAA/Hilario if they planned to attend and advise her
about accommodations and transportation needs.
C/Owens said he would most likely attend two days of the conference.
VC/Grundy said he would attend part of the conference. CSD/Rose
indicated to VC/Grundy that the session agenda comes to the City in
December. CSD/Rose recommended Commissioners sign up and, upon
reviewing the agenda, decide whether they wanted to attend any of the
sessions.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang shared that, in his opinion, the Draft
Parks Master Plan is a well-written document and covers most items the City
needs to address over the next few years. He congratulated the staff and
consultant on a great job and effort.
VC/Grundy commented that the Draft Parks Master Plan is a great plan and that
Matlock Associates has done a great job putting the document together. Having
AUGUST 27, 2009 PAGE 4 P&R
gone through the Youth Master Plan process, this plan offers a world of
difference in terms of the approach and document that was produced.
VC/Grundy noticed that the fences came down at Pantera; teams are practicing
and the park is looking really good. Nice job with Pantera.
ADJOURNMENT: C/Owens moved, C/Liang seconded to adjourn the meeting.
With no further business before the Parks & Recreation Commission, VC/Grundy
adjourned the meeting at 7:42 p.m.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
VICE CHAIRMAN DAVE GRUNDY
�DI�1IOItD Br1R
Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Supervisor
DATE: September 10, 2009
MEETING DATE: September 24, 2009
Community Recreation Guide
The Fall 2009 Community Recreation Guide was mailed to the residents of Diamond Bar the
first week of August, along with a mailing list of approximately 960 non-residents on a
quarterly basis. It is available to be picked up at City Hall, Diamond Bar Center, Heritage
Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Summer 2009
Summer classes finished September 18. During summer 2009 we offered 240 classes and
had 1,306 participants enrolled in classes. Compared to 2008's 212 classes and 1,352
participants, the contract class program is still thriving. Summer's most popular classes are:
tennis for all ages, Yoga for Breathing, Yoga for Health, Line Dance Exercise, Baby Ballet,
Zumba, parent/child art, Sculpture Creations, Cheer Camp, Basketball Skillz, youth
gymnastics, youth bowling, youth art, youth soccer, Pre -Algebra, evening Pilates, guitar, SAT
Prep, and ballroom dance.
Fall 2009
Registration has begun for fall 2009 classes. Fall session runs September 19 through
December 11. We are offering 247 classes this year. So far we have 256 registrations. This
fall's guide boasts 10 new classes: Discover Piano, Progressive Guitar, Progressive Guitar II,
Money $mart for Kids, Yoga for Teens, Money $mart for Teens, Yoga Techniques for
Diabetes and Obesity, Energy Yoga, Nature Walk, and BBQ Pitmaster 101. The most
popular classes so far this fall are BBQ Pitmaster, tennis, parent & child art, baby ballet and
basketball.
Youth Programs
Tiny Tots
Tiny Tots fall session themed "Yes, I can" started on August 31. Heritage Park Tiny Tots has
20 children enrolled in the 4-5 year old class and 7 children enrolled in the 3 year old class.
Pantera Park Tiny Tots has 18 children enrolled in the 4-5 year old class and 13 children
enrolled in the 3 year old class. Plans have been made for the children to visit the Cinderella
Pumpkin Patch in Brea on Friday, October 16. The children will participate in various
activities including picking out their own pumpkin to take home.
DB 4Youth and DB 4Youth "In Action"
There were 5 volunteers for the Expo and 25 signed up to walk in the Parade at Diamond
Bar Day at the Fair at the time of this report. The youth will also help build and work the
City's Haunted House and operate a snack bar at the Fall Fun Festival on Saturday, October
31. The upcoming middle school dance will feature a "Friday The 13th" theme and will be held
on Friday, November 13. The group will also help the Diamond Bar Community Foundation
make stars for the Walk of Fame at the Foundation Holiday GALA on November 14.
Volunteens
Tonight 62 Volunteens will be presented their certificate of appreciation and a small stipend
for all their hard work. Twenty-eight Volunteens worked the Summer Concerts and Movies in
the Park, eighteen worked in Day Camp, four worked with the seniors, four worked summer
youth baseball, and five worked the two Tiny Tots locations. All total they worked 4,350
hours. All the Volunteers gained confidence and experience by working a variety of different
programs. They were placed in the programs of their choice based on their interests. A
mixture of hard work and fun has led to preparing the youth for future endeavors.
Summer Day Camp
Our very successful Summer Daze Camp ended on Friday, August 21. Staff is preparing the
program evaluation and financial summary for the October commission report. We will also
begin planning for summer 2010 day camp in late October.
Youth and Adult Sports
Adult Basketball
The adult basketball fall 2009 season will begin with league play on September 20. There are
currently 13 teams enrolled in the league. Games are played at Diamond Bar High School
and South Pointe Middle School. Included in the $360 registration fee are 10 league games
plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per
week for the officials.
Adult Volleyball
The adult volleyball program plays at South Pointe Middle School on Mondays. The next
session, which begins on September 14, presently has 11 participants. For only $40,
participants receive 10 weeks of play on two courts of action from 7-9pm.
Table Tennis
The Table Tennis program continues play at Heritage Park on Tuesday (average of 13
participants), Thursday (average of 13 participants), and Sunday (average of 11 participants)
2
evenings. This FREE drop-in program features three Butterfly professional tables for use by
the public. All players need is a paddle and table tennis balls to play! Open play takes place
from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Adult Excursions
Saturday, September 12, 2009 — Long Beach Lobster Fest- SOLD OUTI
On Saturday, September 12 staff escorted a SOLD OUT excursion of 55 to the Long Beach
Lobster Fest. The excursion sold out so more tickets and a larger bus were ordered to
accommodate additional participants. The festival was located off Shoreline Drive in Long
Beach. The usually quiet streets were bustling with art vendors, food booths, entertainment
and all the people enjoying the sunny afternoon. Participants enjoyed the best Maine lobster
this side of the Mississippi. Lunch consisted of a 1.25 pound lobster feast provided by Bristol
Farms. This excursion included roundtrip transportation, lunch, souvenir photo, admission
and a snack for $40.
Saturday, October 10, 2009 — State Line Turn Around
Spend the day in Primm, Nevada enjoying the delights of Buffalo Bill's, Primm Valley and
Whiskey Pete's casinos. The day is yours to spend as you please visiting the casinos.
Enjoy the relaxing roundtrip transportation, a full 8 hours at the casino and a snack on the
way home. The excursion costs $22 per person. There are 17 registrations so far.
Saturday, November 21, 2009 — Craft Fairs and Lunch
Get a jump start on your holiday shopping! Our first stop is a Brea's Nutcracker Craft
Boutique. Here you have the opportunity to shop over 250 vendors. After shopping enjoy a
rejuvenating lunch at BJ's Restaurant. After lunch you are whisked away to more shopping.
The Laguna Saw Dust Festival's Winter Fantasy is the perfect place to shop more. There
are over 170 vendors, you are sure to find something for everybody on your shopping list.
Excursion includes roundtrip transportation, lunch and a snack for $39. There are 13 people
registered thus far.
Saturday, December 12, 2009 — White House Christmas at the Ronald Reagan Library
Experience what the White House was like during Christmas. The library is decorated in
White House fashion with 30 trees. The trees are decorated to reflect different cultures
around the world. The day starts with a two hour docent lead walking tour of the museum.
After the tour, dine on a delicious "Marine One" lunch. The rest of the afternoon is yours to
explore the museum and soak up the beauty of the holidays at the library. Don't forget to
visit the famous Air Force One pavilion. Excursion includes roundtrip transportation,
admission to the library, docent tour, lunch and a snack for $48. There are 27 participants
registered so far.
Senior Programs
Full Senior Classes
Tai Chi — Mondays and Thursdays
Mobility through Exercise — Mondays, Wednesdays, Thursdays and Fridays- 3 classes
each day
• Internet Research —Thursdays
• Digital Photography — Tuesdays -2 classes
• Computer 1
• Computer 2
• Computer 3
• Watercolor — Mondays
Gardening —Wednesdays
• Drawing — Tuesdays
• Needlework -Thursdays
• Nurturing Massage - Mondays
Senior Seminars -September 2009
9/2 Attorney Appointments
9/14 Maintain a Healthy Brain
9/21 Entitlement Benefits for Long Term Care
9/28 Muscle Pain & Weakness
9/3, 10, 17, 24 Healthier Living Workshop
Senior Activities and Services
• Bridge every Wednesday
• Mahjong every Wednesday
• Bingo every Tuesday and Friday
• Complimentary Legal Services every 1st Wednesday of the month
Senior Excursions
September 2, 2009 — San Manuel — This casino trip had 32 people registered to play for five
hours. The fee is $22 and they receive $10 in play upon arrival and $5 toward a lunch
purchase.
September 17, 2009 — Day at the Races at Fairplex — Thursday, September 17 was
Diamond Bar Day at the Fair and we had 37 seniors registered for the Day at the Races.
This is a great afternoon in a private area with a delicious buffet and programs for everyone.
Senior Special Events
September 17, 2009 — Italiano Dinner Dance
A favorite with the seniors for many years, this dance featured Italian food and music from
our favorite DJ, Keith Johnson. There was a surprise entertainer by the name of Luis Arias.
This is a singer that sings in Italian like Andre Boccelli. 125 reservations have already been
made with a ticket price of $15 per person.
Senior Groups and Clubs
Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
4
• The Diamond Bar Chinese Senior Association has 260 members and meets the
second Saturday of each month.
• The Diamond Age Seniors has 220 members and meets each Monday, Wednesday,
Thursday, and Friday.
• The Sunshine Seniors has 250 members and meets the second and fourth Sunday of
each month.
• The Diamond Bar Senior Citizen's Club has 372 members and meets each Tuesday
with approximately 200 at each meeting.
Special Events
Concerts/Movies in the Park
A Full Financial Summary and Evaluation is attached.
Diamond Bar Day at the L.A. County Fair
This event was held on Thursday, September 17. The day's activities included: a tour of the
Fairplex, community luncheon, Diamond Bar horse race, afternoon reception, festive parade,
and a community hero presentation followed by community entertainment on stage. For
questions, please contact Andee Tarazon at ext. 7067.
Diamond Bar Day activities schedule:
• 8:00 a.m. Tour at Fairplex
• 9:00 a.m. — 1:00 p.m. Community Groups Exposition
• 12:00 p.m. Community Luncheon at the Sheraton
• 2:00 — 7:00 p.m. Diamond Bar Business Exposition
• 2:00 p.m. Diamond Bar Day Designated Horse Race
• 4:30 p.m. Community Reception at the Sheraton
• 5:30 p.m. Community Parade
• 6:00 p.m. Community Hero Presentation
• 6:30 — 9:00 p.m. Community Entertainment
Halloween Haunted House
The Haunted House dates have been set for Friday & Saturday, October 30 & 31, 2009. The
event will be held at Heritage Park, 2900 S. Brea Canyon Road from 6-9 pm. Admission will
be $5 and is recommended for ages 8 and up. This year's Haunted House will feature
classic horror scenes from some of the best scary movies to grace the big screen. Everyone
is sure to be spooked as they venture through the "Hall of Horrors". Planning for this event is
well on its way. A meeting will take place at the Diamond Bar Center on Monday, September
21 to discuss new ideas and plan for this year's haunted house.
Fall Fun Festival
This is a safe and fun alternative to trick or treating. The event will include game booths,
craft area, prizes and of course candy! The festival date is Saturday, October 31, 2009 at
Heritage Park. Admission is $5 beginning at 4:30pm and running until 8:30pm. Ages
recommended are 2 to 8 years old.
5
Facility Rentals
Heritage
There were 13 rentals of Heritage Park Community Center during the month of September
which included a church, an ongoing meditation class, a senior event, family celebrations,
and a company event/picnic. Total revenue for rentals in the month of September was
$2,640.
Pantera
There were 2 rentals of the Pantera Activity Room in September which included a birthday
party and baptismal reception. Total revenue for the September rentals was $490.
Picnic Reservations
As of September 8 there have been 18 picnic reservations. Heritage Park has been
reserved 6 times. Pantera Park and Sycamore Canyon Park have both been reserved 4
times each. Ronald Reagan Park has been reserved 3 times and Peterson Park has one
reservation. The revenue from these reservations is $525. The revenue for September 2008
was $1,250.
Diamond Bar Center
The Diamond Bar Center was the venue for a total of 55 private, business, and non-profit
rentals during the month of August. There were 4 yoga meetings, 13 weddings, 6 birthday
parties, 10 business meetings, 2 city events, 1 cultural dance, 18 church rentals, and 1
graduation party. A total of $26,846 in rental fees was collected during the month of August
for Diamond Bar Center rentals. There were 58 rentals in August of 2008 and the revenue
collected was $53,710.
Grants
Recreational Trails Program Grant
Staff is preparing the application for the Recreational Trails Program Grant (RTP), due
October 1, 2009. The trail project is for the Southern Route connection to the Canyon Route.
It starts at the top of the Steep Canyon Trailhead and goes down the hill to meet the Canyon
Route, which is about 850 feet away. The grant application will include the installation
of decomposed granite, aluminum header, landscape tie steps, a trash receptacle and a
bench.
Program Evaluation and Financial Summary
Program Title: Concerts & Movies in the Park
Date: September 4, 2009
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
Concerts in the Park
The 19th Annual Summer Concert in the Park Series was presented by the City of Diamond
Bar Community Services Department. An estimated 1000 concert attendees filled the park's
grass area every Wednesday night starting July 8 and continuing through August 19. Adults
and children of all ages danced and sang along to their favorite songs. The last concert
Hollywood U2- a tribute to U2 was sponsored by the Diamond Bar Community Foundation
who donated $2,000 towards this event.
Eight non-profit community organizations participated in this year's series by providing
concessions during the event. The Diamond Bar Historical Society and the Miss Diamond
Bar Pageant provided fresh popcorn and ice cream each week. The other organizations that
participated were: L.A. County Fire Explorer Post 19, Cayentano's Home for Children,
Diamond Bar Soccer League, St. Denis Church, Boy Scout Troop #730 and the Walnut
Valley Kiwanis.
The Diamond Bar community was entertained by lively bands at each concert; they were
pleased to listen to the wide range of music provided every week. Music ranged from jazz, to
Caribbean, to big band and of course classic rock! Entertainment was provided by The
Answer, Wise Guys Big Band, Present Tense, Cold Duck, Upstream, Thornbird and
Hollywood U2 a tribute to U2.
In addition the Diamond Bar Woman's club held a shoe drive to benefit "Shoes that Fit", a
national organization that helps thousands of children by providing them with new shoes and
clothes. Also the City information booth and the solid waste/oil and recycling booth passed
out information on City programs and informed people about recycling.
Helping hands were in place as the City of Diamond Bar's Volunteen program was in charge
of the "Kid Zone" area once again. This area featured a different craft activity every week.
On average, fifteen volunteens attended each concert to help assist staff with set-up and tear
down. In order to become a volunteen the applicant must submit an application and have an
oral interview to participate in the popular program. The concert volunteens were a vital part
of the organization success at each concert.
Movies under the Stars
Sycamore Canyon Park was filled with 800 movie seekers loaded with their ice cream and
hands full of popcorn. Adults and children of all ages enjoyed the unique atmosphere of the
park while watching some cool characters on Diamond Bar's "Big Screen". The crowd was
kept entertained during the transition from concerts with commercials prepared by the City's
Public Information Department. The commercials featured up -coming special events, DB 4
Youth information, senior activities, a Diamond Bar Center promo and Diamond Bar trivia! A
good time was had by all who participated.
7
Staff Recommendations
1. Continue to start concerts/movies the week after 4th of July and run for 7 consecutive
weeks.
2. Budget $4,000 for new sandwich board signs (shuttle stop, directional, park closed)
3. Devise a plan to monitor teenagers in lower playground area.
4. Budget $2,000 for additional staff cost.
5. Need to schedule 12-14 staff
6. Continue to use 3 canopies for Kid Zone area.
CITY OF DIAMOND BAR
2009 CONCERTS/MOVIES IN THE PARK
FINANCIAL SUMMARY
Total Amount:
Projected General Fund Expenditures $ 30,286.00
Projected Revenue (concert sponsor) $ 2,000.00
Difference $ 28,286.00
1
Actual General Fund Expenditures $ 31,931.93
Actual Revenue (concert sponsor) $ 2,000.00
Difference $ 29,931.93
PERSONNEL SERVICES Amount: $ 6,938.00
Projected Amount $4,426.00
Part Time (40030)
Part-time Staff (13 staff)
$ 5,879.00
Full Time (40020)
$ 554.00
OT Community Services Coordinator (12hr)
$ 387.00
Sheriff's OT
$
Personnel Services (40000)
$ 672.00
Worker's Compensation (40083) @ 3.8% $
223.00
Medicare(40085) @ 1.45% $
85.00
Social Security (40085) @ 6.2% $
364.00
SUPPLIES (001-5350-41200)
;
Projected Amount $2,060.00
Propane
$ 60.00
Table Covering & Skirting
$ 787.50
Craft Supplies & Giveaways
$ 1,069.50
1,917.00
PRINTING (001-5350-42110) $ 1,323.18
Projected Amount $1,500.00
Concert Programs $ 997.15
Flyers/Posters $ 326.66
CONCERTS IN THE PARK (001-5350-45305) $18,037.75
Projected Amount $19,800.00
Bands - 7 Concerts $ 9,300.00
Sound System - 7 Concerts
$ 3,840.00
Concessionaire Reimbursements
$ 554.00
Special Event Insurance
$ 1,666.50
Banners (concerts)
$ 1,456.00
Annual ASCAP
$ 613.25
Annual BMI
$ 608.00
CONTRACT SERVICES (001-5350-45300) $ 3,716.00
Projected Amount $2,500.00
Movie Rentals $ 1,872,00
Banners (movies) $ 1,844.00
PROP A TRANSIT (112.5350-45310) $ 3,376.17
Projected Amount $4,000.00
Shuttles (July) $ 3,376.17
Program Evaluation and Financial Summary
Program Title: Contract Classes
Date: August 17, 2009
Evaluation Prepared by: April Batson, Recreation Coordinator
Summary
Contract classes are advertised in the quarterly Community Recreation Guide. This guide is
mailed to residents of Diamond Bar as well as an additional mailing list of over 820 people.
Participants can sign up in person at the Diamond Bar Center, over the phone or fax, by mail
or online through the City's website.
The contract class program offers a wide variety of classes for participants of all ages.
Classes start for participants as young as 18 months. Adult classes do not have an age limit;
young adults and adults young at heart can experience the joy of the classes. Classes of a
wide variety are offered. Popular youth classes include ballet, karate, art classes of all kinds,
soccer, basketball, baseball and math enrichment. Popular adult classes include yoga and
social dance. Several classes are popular with all age levels. These classes include:
equestrian, tennis and golf.
During the 08/09 fiscal year Diamond Bar Recreation Services offered 799 classes. 4,432
participants were enrolled in those classes. Classes generated $321,494.00 in revenue for
the City of Diamond Bar.
The program has seen than 4.7% decrease in registration and a 2% decrease in revenue
compared to FY 07/08. This was an anticipated decrease due to the current economic
climate. The program continues to exceed staff expectations.
Recommendations and Ideas
■ Continue to offer a wide variety of classes.
■ Eliminate courses that are continuously cancelled.
■ Hold annual instructor meetings
■ Change summer showcase to holiday showcase in anticipation of more attendance
CITY OF DIAMOND BAR
Contract Classes
Financial Summary
FY 08-09
Projected General Fund Expenditures
Projected Revenue
Difference
Actual General Fund Expenditures
Actual Revenue
Difference
$215,042.00
$310,000.00
$94,958
$198,151.90
$321,494.00
$123,342.10
Education and Training (001.5350.42340) $12.00
Projected Expenditures - $160.00
Staff trainings $12.00
RENTAL LEASE OF REAL PROPERTY (001.5350.42140) $6,248.00
Projected Amount - $24,500.00
Diamond Bar Hills Club $3,240.00
LA Royal Vista Golf Course $3,008.00
CONTRACT SERVICES (001.5350.45320) $190,809.30
Projected Amount - $186,960.00
Contract Class Instructors $190,809.30
PRINTING (001.5350.42110) $194.85
Projected Amount - $700.00
Comment Cards $194.85
SUPPLIES (001.5350.41200) $80.00
Projected Amount - $600.00
Contract Class Showcase $0.00
Contract Class Instructor Meeting $80.00
PERSONENEL SERVICES (001.5350.40030) $807.75
Projected Amount - $122.00
Personnel (40020)
1 CS Leader 1 - 3 hours @ $8.99
1 Recreation Coordinator OT- 25 hours @ $21.54
$0.00
$807.75
COMPUTER MAINTENANCE (001.5350.42205) $0.00
Projected Amount - $0.00
Program Evaluation and Financial Summary
Program Title: Adult Excursion
Date: August 17, 2009
Evaluation Prepared by: April Batson, Recreation Coordinator
Summary
The Adult Excursion program is advertised in the quarterly community Recreation Guide.
Excursions are planned by city staff.
This fiscal year's excursions were: Pageant of the Masters, Tall Ships at the Port of LA,
Danish Days in Solvang, Oktoberfest at Big Bear Lake, the Rose Parade, GREASE! the
Musical, California Missions, San Diego Seal Tour, Temecula Valley Wine and Balloon
Festival. Three excursions, Long Beach Aquarium, Big Bad Voo Doo Daddy concert and
Palm Springs Air Museum, were cancelled due to low enrollment.
Six of our trips were sold out with 45+ participants. This includes the excursions to Tall
Ships, Danish Days, San Diego Seal Tour and Temecula Wine and Balloon Festival which all
had 55 participants. Tall Ships and Danish Days sold out in 10 days. There were 398
participants who enjoyed the program and the average fee was $49.33 per trip. Excursions
always include roundtrip charter bus transportation and a snack. If the trip is advertised as
so, it includes admission and lunch.
Excursions have dropped an average of $18 per excursion from 2007-2008. Staff has
reduced the cost due to participants' receptiveness to less expensive excursions. This is
believed to be due to the current economic conditions. Staff has been able to cut costs of
the program by including less perks (i.e. meals), attending attractions closer to Diamond Bar
and attending free festivals.
Recommendations and Ideas
Continue to offer a wide variety of excursions
Survey participants to gain knowledge of participants' interests
Move February excursion to summer months
10
CITY OF DIAMOND BAR
Adult Excursions
Financial Summary
FY 08-09
Projected General Fund Expenditures
Projected Revenue
Projected Prop A
Difference
Actual General Fund Expenditures
Actual Revenue
Actual Prop A
Difference
$21,783.00
$32,400.00
$10,500.00
$117.00
$19,077.97
$18,824.00
$6,673.39
$6,927.36
Projected Amount - $730.00
Excursions 315.00
Rose Parade 125.00
PERSONNEL SERVICES (001.5350.40030) $406.88
Projected Amount - $1303.00
Personnel (40020) Overtime
1 Administrative Assistant @ $25.43
1 CS Leader 1-8 hours @ $10.96
$406.88
$0.00
CONTRACT SERVICES (001.5350.45310) $11,557.70
Projected Amount - $19750.00
Admissions $11,557.70
Fee per trip x
number of
Admissions
participants
Revenue
July 2008- Pageant of the Masters
$1,620.00
$51x45
$2,295.00
August 2008 -Tall Ships
$275.00
$20x55
$1,100.00
September 2008- Danish Days in Solvang
$491.20
$31x55
$1,705.00
October 2008-Oktoberfest
$866.25
$48x33
$1,584.00
November 2008- Long Beach Aquarium
$0.00
$61x0'
$0.00
December 2008- Cerritos Performing Arts
$0.00
$53x0"
$0.00
Janurary 2009- Rose Parade
$2,926.25
$101x45
$4,545.00
February 2009- Palm Springs Air Museum
$0.00
$48x0"
$0.00
March 2009- GREASE!
$1,655.00
$52x32
$1,664.00
April 2009- California Missions
$996.26
$57x23
$1,311.00
May 2009- San Diego Seal Tour
$1,577.74
$47x55
$2,585.00
June 2009- Temecula Wine and Balloon
$1,150.00
$37x55
$2,035.00
TOTAL
$11,557.70
$18,824.00
SUPPLIES (001.5350.41200)
$440.00
Projected Amount - $730.00
Excursions 315.00
Rose Parade 125.00
PERSONNEL SERVICES (001.5350.40030) $406.88
Projected Amount - $1303.00
Personnel (40020) Overtime
1 Administrative Assistant @ $25.43
1 CS Leader 1-8 hours @ $10.96
$406.88
$0.00
CONTRACT SERVICES (001.5350.45310) $11,557.70
Projected Amount - $19750.00
Admissions $11,557.70
PROP A EXPENDITURES (112,5350.45310) $6,673.39
Projected Amount - $10,500.00
Excursions
" excursion cancelled due to low enrollment
$6,673.39
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07A
SEPTEMBER PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: SEPTEMBER PARKS REPORT
DATE: 9/16/09
MEETING DATE: 9/24/09
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Installed new "DBC Entrance" sign at the Grand Ave. entrance.
• Repaired table cart for 6' round tables.
• Lubricated and serviced Sycamore room entrance door.
• Re -hinged the under sink basin access panel in the lower men's
restroom.
• Re-lamped exterior walkway light adjacent to ball field.
• Replaced ceiling light ballast in the kitchen hallway.
• Cleaned ice machine ice level sensors and installed new water filters.
• Repaired and adjusted Pine room Mecho shades.
• Re -secured electrical floor plate in GVB.
• Re -graded DG path at water feature to improve drainage.
• Tested emergency generator.
Heritage Park
• Re-lamped men's and women's restrooms.
• Re-lamped community center hallway.
. Pressure washed exterior restroom areas.
Lorbeer Middle School
• Installed photo cell for restroom security lights.
• Repaired men's restroom toilet stall partition.
Longview North Mini -Park
Removed graffiti from park trees.
Maple Hill Park
Replaced trash can at basketball court.
• Removed graffiti from picnic area.
• Re-lamped one outside light fixture.
Pantera Park
• Cleared urinal and floor drain in men's restroom.
Removed rattlesnake from snack bar area. Snake was released in an
uninhabited area of the park.
Paul C. Grow Park
Re -tamped men's restroom.
. Repaired gate lock at men's restroom gate.
Peterson Park
. Re-lamped two exterior snack bar lights.
Starshine Park
Installed new photo cell for park walkway lights.
Sycamore Canyon Park
Pressure washed restrooms and adjacent areas.
• Removed graffiti from men's restroom.
. Installed "Trail Rules" and "No Smoking" signs at the trail head.
I mmes
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: September 17, 2009
Re: September 24, 2009 Meeting Date — CIP Projects Up -date Report
CIP Projects Up -date:
1. Sycamore Canyon Park Trail — Phase III — Contract was awarded to Mega Way at the 8/4/09
Council Meeting for $198,881.50. Project is scheduled to start construction by October 1. The
project will take 60 days to complete and should be completed by the beginning of December,
2009. This project will replace the wood steps with concrete stairs with metal handrails that lead
from the trail head off of Diamond Bar Blvd to a new DG trail along the existing bench drain. It will
also replace the chain link fence with lodge pole fencing, remove the cross slope of the existing
hard pan trail from the concrete stairs to the waterfall, and add drainage along the trail. The
existing trail and trail head will be closed during construction.
2. Sycamore Canyon Park Trail — Phase IV — Plans have been submitted by our consultant,
Architerra, for the second round of plan check. As soon as plan check is complete, the project will
go out to bid. As of right now, all funding for this project is available so the project is moving
forward.
3. Sycamore Canyon Park ADA — Restroom / Office Building — Contract was awarded to
Southern California Contractors at the 9/1/09 Council Meeting for $203,703. Project is scheduled
to start construction by October 12. The project will take 90 days to complete and should be
completed by mid- January, 2010. This project will remove architectural barriers to wheel chair
access to the restrooms and office building at Sycamore Canyon Park. It will also increase the
number of stalls in each restroom. This will be done by removing the exterior walls on the south
side of the building and moving them to the existing brick pilasters.
4. Design of Washington Street Mini Park — Staff met with the design consultant, David Volz
Design, on Tuesday, July 28 to kick-off this project. Survey and topographic work have been
completed by the Civil Engineer. A neighborhood meeting is tentatively scheduled for Saturday,
October 17 at 10:00am, pending the availability of the Sheriff's RV as a meeting space. All
Commissioners are welcome to attend the neighborhood meeting. The meeting date should be
confirmed within a few days.
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Directorc11-I1CY(
Date: September 17, 2009
Re: September 24, 2009 Meeting Date — Parks Master Plan — Up -date
Parks Master Plan — The 2nd community meeting to review the draft Parks and Recreation
Master Plan document was held on Saturday, September 12 and was attended by about 35
people. The input from this meeting is still being reviewed and the next step in the process will be
determined within the next four weeks. The Master Plan is tentatively scheduled to come before
the Parks and Recreation Commission at a special meeting on Thursday, November 12 at
7:00 P.M. if the final review by staff and the consultant team is completed and no additional steps
in the process are added.