HomeMy WebLinkAbout08/26/2010Parks & Recreation
Commission
AGENDA
Thursday, August 26, 2010
7:00 p.m.
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar, California
Chairman Dave Grundy
Vice -Chairman Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking, The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, August 26, 2010 — 7:00 PM
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS:
Monday, September 6 - Labor Day — City offices will be closed and
re -open on Tuesday, September 7
Tuesday, September 7 — City Council Meeting Canceled
August 26, 2010 PAGE 2 PARKS & RECREATION COMMISSION
Wednesday, September 15 — Senior Italiano Dinner Dance - Diamond Bar
Center — 6 to 9pm
Thursday, September 16 — Diamond Bar Day at the LA County Fair,
Reception 4pm, Parade 5pm
Thursday, September 16 — Senior Excursion - Fairplex Horse Races
Departs the Diamond Bar Center: 11am/Returns: 6pm
Tuesday, September 21 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, September 23 — Parks & Recreation Commission Meeting —
Volunteen Recognition 7pm - AQMD/Government Auditorium, 21865
Copley Drive, Diamond Bar
Saturday, September 25 - Adult Excursion — Santa Barbara Land and Sea
Tour - Departs City Hall, 21825 Copley Drive: 7:45am / Returns: 5pm
Wednesday, September 29 — DB 4Youth and DB 4Youth "In Action" Meeting —
6pm —The Government Center, 21865 Copley Drive, Diamond Bar
Thursday, September 30 — Senior Excursion — Fantasy Springs Casino -
Departs the Diamond Bar Center: 8am/Returns-6pm
1. CONSENT CALENDAR
1.1 Approval of Minutes for July 22, 2010 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation on Adult Excursions — April Batson, Community
Services Coordinator
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation on Tree Maintenance
2.3 Financial Report — Community Service
3. OLD BUSINESS — None
4. NEW BUSINESS — None
August 26, 2010 PAGE 3 PARKS & RECREATION COMMISSION
ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
JULY 22. 2010
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:01 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Present:
VC/Owens led the Pledge of Allegiance.
Commissioner
Roberto, Vice
Dave Grundy.
Lew Herndon, Benny Liang, Dave
Chairman Ted Owens and Chairman
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent; Crystal
Knox, Community Services Coordinator, and Marcy
Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered
CALENDAR OF EVENTS:
1. CONSENT CALENDAR
As presented in the agenda.
1.1 Approval of Minutes for June 24, 2010 Regular Meeting.
C/Roberto moved, C/Herndon seconded, to approve the June 24, 2010
regular Meeting Minutes as presented. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS: Herndon, Liang, Roberto,
VC/Owens, Chair/Grundy
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's
report and responded to Commissioner's questions.
2.1.1 Power Point Presentation — Facilities Use and Evaluation —
CSC/Knox and responded to Commissioners' questions.
JULY 22, 2010
PAGE 2 P&R COMMISSION
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation — Pantera Park — PMS/Jordan presented
staff's report and responded to Commissioners' questions.
The Commission concurred to have SAA/Hilario contact each
Commissioner to arrange for park walkthroughs.
2.3 CIP Project — Silver Tip Park — CSD/Rose presented staff's report stating
that the project was originally scheduled to go to Council on August 3 but
has been pushed back to August 17. After the project is approved by City
Council, construction documents will be prepared in anticipation of actual
construction.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang commented that he had very positive
experiences with renting the Diamond Bar Center. He thanked staff for a great
job on setting up for events and for the courtesy of staff members.
C/Roberto attended the 4th of July Celebration and said it was a very nice event
for the City attended by many residents and a lot of non-residents as well. He
attended the recent Concerts in the Park and appreciated that everyone enjoyed
this and other programs sponsored by the City. He stopped by the DB4-Youth in
Action event and will be attending the next meeting. He thanked staff for the
financial report and thanked staff for comparing the current year to the most
recent year and for the proposed budget.
C/Herndon said he always appreciates staff's reports and input because it is very
valuable and informative. He advised staff that he would be out of town and
unable to attend next month's meeting.
VC/Owens complimented staff on the Concerts in the Park events which are very
community and family oriented. He asked the status of the Master Plan update.
CSD/Rose said it was still on hold awaiting a funding source for the
recommendations.
Chair/Grundy asked that staff pass along to CM/DeStefano that the Commission
is very anxious to have the Parks Master Plan and Trails Master Plan for review.
Chair/Grundy said it was a great 4th of July Celebration and it seemed to him
there were more in attendance than at any of the past 4th of July Celebrations.
He wondered if there was an official or unofficial tally and CSD/Rose responded
that unofficially the estimate was about 10,000.
JULY 22, 2010
PAGES P&R
ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 7:59 p.m.
The foregoing minutes are hereby approved this day of 2010.
Respectfully Submitted,
BOB ROSE, SECRETARY
MANUMA
DAVE GRUNDY, CHAIRMAN
Recreation Program Update
TO: Honorable Chairman & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: August 19, 2010
MEETING DATE: August 26, 2010
Community Recreation Guide
The Fall 2010 Community Recreation Guide has been mailed to the residents of
Diamond Bar the first week of May, along with a mailing list of approximately 250 non-
residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage
Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Summer 2010 The summer session began
June 26 and runs through September 17. It is
half way through and Recreation Services is
having a great summer. There are 1,167
participants enrolled in 213 classes. Summer
2009 we had 1,318 participants in 211
classes. This summer's most popular classes
are: tennis for all ages, adult yoga, baby ballet,
Lego Engineering & Pre -Engineering camps,
youth & adult martial arts, youth soccer, adult
dance, youth math enrichment, youth
basketball, free seminars for youth and adults.
Fall 2010 — The Fall guide has been mailed to all residents of Diamond Bar as well as
the mailing list. Registration is now open and so far there are 205 classes being offered
and 69 participants registered. Piano Part II, Patanjali Yoga, Crochet for Beginners and
Floral Design Workshops are all new for the Fall.
Youth Programs
Tiny Tots -- Tiny Tots summer session
ended on August 20. The fall session
will begin on August 30 and go through
November 19. The theme for the
summer was 'Do you see what I see"��
and that included insects. The 4-5 year
old class from Heritage Park went on a
hike at Sycamore Canyon Park on
Wednesday, August 13. Seventeen tiny'
tots, two teachers, one volunteen and't,
two parent volunteers hiked to just above
the waterfall overlook. The children saw
many bugs including a huge spider web with the spider right in the middle. They saw
monarch butterflies and a crawfish along the stream. They examined the creatures
through magnifying glasses and looked at birds through binoculars. They sprinkled the
grass and watered the trees with sprinkling cans and then they gathered around two
plastic wading pools filled with fake insects and snakes. They ended the morning with a
picnic lunch under the gazebo. Parents dropped the children off at the park at 9am and
came back to pick them up at 12:30pm. Everyone had a wonderful time.
A financial evaluation and program summary for fiscal year 09/10 is attached.
DB 4Youth "in Action" -- On the 28th and 29th of July DB 4Youth "In Action" operated
the snack bar for the softball tournament at Peterson Park. They sold candy, snacks,
hot dogs, nachos, Gatorade, soda and water. They broke even in sales. Many lessons
were learned by new members of DB 4Youth "In Action" as they volunteered to sell food
for the first time. Next year they will limit the kinds of foods to nachos, candy and
drinks. On Wednesday, August 18 the Diamond Bar Community Foundation helped
sponsor the Concert in the Park. DB 4Youth "In Action" helped operate their information
booth and sold glow necklaces. They sold approximately 69 glow necklaces and made
$138. There were 5 DB 4Youth "In Action" members helping sell the glow necklaces.
DB 4Youth "In Action" will be participating in Diamond Bar Day at the LA County Fair at
the Community Expo and in the Community parade.
Summer Day Camp -- Summer Day Camp has come and gone. Below you can see
the themes and excursions they experienced for the last three weeks of summer.
Summer's Last Blast was on Friday, August 14. West Covina, Officer Joe Serrano,
brought his K -Nine Unit dog Rambo. He demonstrated Rambo's abilities and told
stories about how Rambo helps capture criminals. The campers enjoyed a visit from
the Fire Department Engine 119. The firemen let individuals hold the fire hose while it
sprayed with 150lbs of pressure behind it. Instead of formal entertainment usually
provided for this event staff rented a water slide and a dunk tank. Campers were
splashing down the water slide and they had a blast plunging a staff member into the
dunk tank. Carnival games, bounce houses and crafts added to the festivities. A fun
filled day was had by all. The weather being cooler than normal made the whole
summer more pleasurable. On Tuesday, August 17 when they visited Disneyland, they
had 850 weather. It was the hottest day all summer. Despite the heat they reached
Disneyland when it opened and stood in lines of less than Y2 hour for the first two hours.
It became more and more crowded all day but as usual the campers loved this
excursion. The last day at camp was spent leisurely reminiscing about past weeks, tie
dying T -Shirts and using the bottle rocket launcher Claude Bradley made for the kids to
use. The bottles are powered with bicycle pumps. The kids have really enjoyed this
activity. A BIG THANK YOU goes out to Claude.
Week 9 August 2- August 6
"Shoot for the Stars"
Major: Universal Studios, Tues, Aug. 3
Minor: Kidspace Museum, Wed. Aug. 4
Week 10 August 9 -August 13
"Splish-Splash"
Major: Wild Rivers, Tues. Aug. 10
Minor: Oak Tree Lanes, Wed. Aug. 11
Week 11 August 16 - August 20
"Happy Trails to You..."
Major: Disneyland, Tues. Aug. 17
Minor: Skate Express Roller Skating, Wed. Aug 18
Volunteens — Volunteens have been busy volunteering in Summer Day Camp, with the
senior programs, Tiny Tots, Concerts in the Park and Youth baseball. Altogether there
are 79 volunteens working in the five programs throughout the summer. The Volunteen
Program ended Friday, August 20. The Volunteen's will be recognized at the Parks and
Recreation Commission meeting in September. This meeting will be held in the AQMD
Auditorium to accommodate all the volunteens and their parents.
Youth and Adult Sports
Adult Basketball — Fall registration for returning teams started Monday, August 16.
New teams may submit applications starting Monday, August 23. Games are played at
Diamond Bar High School and South Pointe Middle School. Included in the $360
registration fee are 10 league games plus a qualification game, scorekeepers, and
championship awards. Teams also pay $20 per week for the officials. We had 34
teams participate in spring and are shooting to fill up the league with 36 teams in the
fall.
Adult Volleyball — There was no volleyball at South Pointe Middle School due to the
school being closed for the summer. Adult volleyball will resume starting Monday,
September 13. For only $40, participants receive 10 weeks of play on two courts of
action from 7-9pm.
Table Tennis — The Table Tennis program continues play at Heritage Park on Tuesday
(average of 14 participants), Thursday (average of 12 participants), and Sunday
(average of 15 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Youth Baseball —Another wonderful season came to an end Saturday, August 14. The
end to the season was celebrated with families picnicking at Heritage Park. There were
inflatable slides, jumpers and a world of sports game featuring baseball, basketball,
soccer, frisbee and darts. Trophies were given to all participants with one team in each
division earning the coveted Sportsmanship Award. Pictures of the Sportsmanship
award winners will be displayed on our City website.
Skate Park — The skate park averages 9 users per hour on weekdays, with 13 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - Dusk on weekdays, and from Sam - Dusk on the weekends.
Adult Excursions
Friday, August 6, 2010 — Pageant of the Masters- SOLD OUT
On Friday, August 6 staff escorted a SOLD OUT trip to Laguna Beach to the famous
Pageant of the Masters. Upon arrival participants were on their own for dinner, they
could bring a picnic lunch or enjoy one of the quaint local eateries. This year's Pageant
theme was "Eat, Drink and Be Merry." Participants were awed by the magnificent works
of art and the real people posing who stood motionless within the framework. Snacks
were enjoyed on the relaxing bus ride home. The excursion included roundtrip
transportation, admission to the show and a snack for $56.
Saturday, August 28, 2010 — John Williams and Music of the Movies
This excursion was cancelled due to low enrollment
Saturday, September 25, 2010 — Santa Barbara Land and Sea Tour- SOLD OUT
Enjoy a narrated land and sea tour in beautiful Santa Barbara. Take a tour of downtown
and learn about the city's fascinating history. Next, drive into the water and take a
harbor tour and see the sea life. Upon return to land, the afternoon is yours to spend
sampling the food and sights at Stern's Wharf and on State Street. Excursion includes
roundtrip transportation, sea/land tour and a snack. The excursion has filled and
additional seats have been added for a total of 54 participants.
Saturday, October 2, 2010 — Avocado Festival in Carpinteria
Join us as we celebrate the 24th Annual Avocado Festival in Carpinteria. The festival
boasts more than 100,000 attendees, three music stages, a best guacamole recipe
contest, arts & crafts booths, food vendors and much more. Your day starts with a
scenic Amtrak train ride to Carpinteria. Upon arrival the afternoon is yours to take in all
the festivities at the Avocado Festival. The day concludes with a snack and relaxing
bus ride home. Excursion includes roundtrip transportation, admission to the festival
and a snack for $51 per person. There are currently 20 participants registered and 25
spaces available.
Saturday, November 6, 2010 — Julian Apple Harvest
Julian, a quaint turn -of -the -century mining town, is the apple capital of San Diego
County. Your day starts with a tour of the famous Julian Apple Company where you get
a tour of the factory and some sample snacks. The next stop is Rongbranch Restaurant
where you enjoy a lunch of salad, BBQ chicken or turkey or Salisbury Steak, and
potatoes, a vegetable and a delicious slice of apple pie. The rest of the afternoon is
yours to spend exploring this magnificent town. Excursion includes roundtrip
transportation, pie company tour, lunch and a snack. There are currently 33
participants registered and 12 spaces available.
Saturday, December 4, 2010 , Tamale Festival and Shopping at Cabazon
Your day starts with a relaxing ride to the Coachella Valley to the Tamale Festival. The
18th Annual Festival is home to more than 400,000 tamales sold by over 80 vendors.
There is a stage with bands, dancers and many arts & crafts booths. Upon leaving the
festival we stop at the Desert Hills Premium Outlets in Cabazon. Here the afternoon is
yours to shop 'til you drop at the 130 brand name stores. Excursion includes roundtrip
transportation, admission to the Tamale Festival and a snack. There are currently 30
participants registered and 20 spaces available.
Saturday, January 1, 2011 —122nd Rose Parade
The famous Rose Parade is back as a Diamond Bar excursion again this year! This
year the theme is "Building Dreams, Friendships and Memories." It promises to be full
of fun, flowers, music, equestrian units and of course animation. Bands, floats, and
equestrian units from all over the world will participate in the largest and most beautiful
parade in the world. Excursion includes roundtrip transportation, grandstand seat,
continental breakfast, snack, official Rose Parade guide, and Diamond Bar seat
cushion. There are currently 6 participants registered and 39 seats available.
Senior Programs
Senior Classes
• Basic Computing Level 2 -Monday
• Basic Computing Level 3 -Monday
• Watercolor -Monday
• Healthy Aging Exercise -Monday, Wednesday, & Friday
• Nurturing Massage -Monday
• Memory Bears -4th Monday
• Creative Computing -Tuesday
• Drawing -Tuesday
• Yoga -Tuesday & Thursday
• Home Gardening -Wednesday
• Basic Computing -Level 1 -Wednesday, & Friday
• Digital Photography -Thursday
• Sewing -Thursday
• Quilting -Thursday
• Tai Chi -Thursday
• Needlework -Thursday
Senior Seminars
8/20 Reverse Mortgage
Senior Activities and Services
• Bridge every Wednesday 8 — 12 per session
• Mahjong every Wednesday — 30 per session average
• Bingo every Tuesday and Friday — 190 per session average
• Complimentary Legal Services every 1st Wednesday of the month — 8 clients
Senior Excursions
August 12, 2010 - Yachts to Sea in San Diego — This was a sold out trip of 45
passengers to one of our favorite venues, San Diego. For $63, passengers received a
two hour narrated tour of San Diego Bay aboard the Spirit of San Diego. Lunch was
served aboard the ship. Once we docked it was off to Seaport Village for an hour or so
of shopping.
August 26, 2010 - Valley View Casino — Fast becoming a favorite, this was a sold out
trip. 54 seniors paid $20 to travel to San Diego County to play the loosest slots in town.
Lunch was on their own but they did get $15 back in slot play.
Senior Special Events
August 19, 2010 Luau — There were 100
seniors at the 6th annual Senior Luau dance at
the DBC. A lovely Hawaiian feast was catered
by the Bashful Butler and Keith Johnson
provided the music. Admission was $15.
A full financial evaluation and program
summary is attached for the FY 09-10 senior
dances.
Senior Groups and Clubs — Four senior clubs regularly meet and hold events at the
Diamond Bar Center and Heritage Park Community Center:
• The Diamond Bar Chinese Senior Association has 260 members and meets the
second Saturday of each month.
• The Diamond Age Seniors has 221 members and meets each Monday, Tuesday,
Wednesday, and Friday.
• The Sunshine Seniors has 250 members and meets the second and fourth Sunday
of each month and every Saturday.
• The Diamond Bar Senior Citizen's Club has 372 members and meets each
Tuesday with approximately 200 at each meeting.
Senior Extended Excursions
August 20, 2010 Mackinac Islands & The Great Lakes 1 traveler
Special Events
4th of July Blast
Full Financial Summary and Evaluation attached.
Concerts/Movies in the Park — All good things must come to an end. That was the
feeling when the last concert took place on Wednesday, August 18. The band was Hot
August Night a tribute to Neil Diamond and what a way to end the series. The crowd
loved listening to favorites like "Sweet Caroline" and "Love on the Rocks". Also the
Diamond Bar Community Foundation was present with a booth and sponsored that
night's concert.
Seven summer concerts and movies have taken place and all have been a big success!
The Diamond Bar community raised the bar in crowd participation at both events. On
August 4; the Diamond Bar Community got a chance to get up close and personal with
the men and women keeping Diamond Bar safe at National Night Out! The Diamond
Bar Sheriff's Team, L.A. County Fire Department station 120 and 121 joined us in
celebrating this annual event. Please come and join us next season.
Full Financial Summary and Evaluation to follow in the September commission report.
Diamond Bar Day at the Fair will take place on Thursday, September 16, 2010
Please come and join us for a fun and exciting day at the Fair to celebrate Diamond
Bar!
Diamond Bar Day Activities:
• 9am — 1 pm FairKids Expo
12 — 7pm Business Expo
• 2 — 3pm Diamond Bar Designated Horse Race
4pm Community Reception
• 5pm Community Parade
5:30pm Hometown Hero Presentation
• 6 — 9pm Community Entertainment
Facility Rentals
Diamond Bar Center — The Diamond Bar Center was the location for a total of 57
private, business and non-profit rentals during the month of July. There were 23 church
rentals, 4 yoga sessions and 2 Toastmasters meetings. There were also 14 weddings, 3
business meetings and 6 birthday parties. There were 2 rehearsals, a family reunion, a
baptismal reception and a religious seminar. A total of $63,270 in rental fees was
collected during the month of July for Diamond Bar Center rentals. In July of 2009 there
was $74,179.50 collected in rental fees.
Heritage — There have been 13 rentals of Heritage Park Community Center for the
month of August. Rentals include a church, an ongoing meditation class, a birthday
party, and a music recital. Total revenue for these rentals is $1,805. The revenue for
August 2009 was $2,950.
Pantera — There have been 5 rentals of the Pantera Park Activity Room for the month
of August. There were two Toastmasters meetings, a birthday party, a baby shower
and a referee class. Total revenue for these rentals is $610. The revenue for August
2009 was $340.
Picnic Reservations — As of August 14th, there have been 30 picnic reservations made
for the month of August. There have been 5 reservations for Heritage Park, 4 for
Ronald Reagan Park, 13 Sycamore Canyon, 1 for Maple Hill Park, 3 for Peterson Park
and 4 at Pantera Park. The revenue of these picnic rentals is $850. The revenue for
August 2009 was $1075.
Program Evaluations and Financial Summaries
Program Title: Tiny Tots
Date: July 30, 2010
Evaluation Prepared By: Alison Meyers, CS Coordinator
Tiny Tot Program Summary
The City of Diamond Bar's Tiny Tot program offers children ages 3-5 an opportunity to
prepare for elementary school. Our part time benefited teachers provide a stimulating
program for preschool children three, four and five years old. Children are introduced to
a special place where they can grow and explore through a variety of experiences.
Combining stories, songs, art projects and playtime help foster growth and development
that builds a sense of self worth, confidence, and respect in a safe and positive
environment. In addition to socialization skills, the children are introduced to early
learning such as colors, shapes, numbers, and the alphabet.
The Tiny Tot program is offered from 9am to 12:30pm. Monday, Wednesday and
Friday is the 4-5year old class. Tuesday and Thursday is the 3year old class. The
sessions run 10, 11 and 12 weeks all year long. Holiday Camp has changed from a one
week camp to a three week camp. Classes are available at Heritage and Pantera Park.
Prior to Fiscal Year 09/10 the Tiny Tot Program offered two classes per day from 9am
to 11:30am and 12:30pm until 2pm. For the last several years the afternoon classes did
not fill. Last year the decision was made to eliminate the afternoon classes and add an
hour to the morning classes. The 3 1/2 hour class is a little more expensive but the
parents wanted the extra time and the program needed the extra revenue. So now the
classes are offered from 9am to 12:30pm. After one full fiscal year of having just the
morning classes the program is thriving. The actual revenue differences based on
offering the morning and afternoon classes for 2 1/2 hours each in FY 2008/09 went
from $68,464 to $102,434 offering just the morning classes for 3 1/2 hours in FY
2009/10.
The Heritage Park Tiny Tots four -five year old class goes on two excursions a year.
One to the La Habra Children's museum in the spring and one to a pumpkin patch in the
fall. Buses are chartered for these two trips. During the summer the parents drop the
children off at Sycamore Canyon Park where they meet the teachers for a hike up the
trail to the waterfall. They spend the morning at the park doing crafts related to nature
and end their day with a picnic lunch. Pantera Park Tiny Tots four -five year old class
does a similar day right in Pantera Park.
At the end of the school year in June the Tiny Tot program comes together at the
Diamond Bar Center for graduation. Both classes learn the pledge of allegiance and a
song they perform for their parents and family that day. Each child is given a certificate
and a graduation cap. The ceremony is followed by a parent provided pot luck and
entertainment provided by the program. The entertainment varies from year to year and
usually follows a theme chosen by the Tiny Tots Teachers.
Staff Recommendations
1. Look at the three week Holiday Camp for the best way to publicize and operate.
2. Encourage Pantera Park Tiny Tots to take at least one excursion.
3. Advertise each session as much as possible. The public information department
has been very helpful. Consider a paid advertisement and flyers to local schools
and businesses.
CITY OF DIAMOND BAR
Tiny Tots
Financial Summary As Of 07/27/2010
FY 09-10
Projected General Fund Expenditures 134,693.41
Projected Revenue 108,822.00
Prop A 1,275.00
Difference (25,871.41)
Actual General Fund Expenditures
Actual Revenue
Actual Prop A
Difference
126,799.22
102,434.00
818.94
(24,365.22)
Meetings (001.5350.42325) $50.00
Projected Expenditures - $420
Staff trainings $50.00
CONTRACT SERVICES (001.5350.45320) 300.00
Projected Amount - $600
Performer for children's event $300.00
PRINTING (001.5350.42110)
Projected Amount - $500.00
SUPPLIES (001.5350.41200) 1,001.16
Projected Amount - $6,500
Oriental Trading
$
231.28
School Discount Supply
$
70.05
CM School Supplies
$
199.91
Smart and Final
$
475.28
Other
$
24.64
PERSONENEL SERVICES (001.5350.40030) 125,448.06
Projected Amount - $126,073.41
PROP A (001-5350-4$310)
Projected Amount - $1275 818.94
Bus Transportation $425 X 2 $ 818.94
Program Title: Senior Dinner Dances
Date: August 6, 2010
Evaluation Prepared by: Lorry Meyer, Recreation Specialist -Senior Programs
Summary
The Senior Dinner Dances are advertised in the quarterly community Recreation Guide.
All of these events are planned by city staff and executed by 3 staff members and 3 Sr.
Volunteers.
This fiscal year's dances were: the Luau, Italiano Celebration, Halloween, Holiday,
Valentine, St. Pat's, Spring Dance, Cinco de Mayo and a Barn Dance.
All of the dinner dances have the same ticket price of $15. Attendance used to be a
minimum of 120 per dance with 200 and 225 at the Holiday and Valentine's event. This
past fiscal year attendance was lower by 12%. This dip in attendance still reflects a
much higher attendance than neighboring centers. In May a survey was passed out to
80 attendees and the answers were 50/50 on 2 main questions. Do they prefer a band
or a DJ and what day of the week is best, Wednesday or Thursday? All agreed that the
food was great.
The dances seem to be enjoyed by all in attendance and every resource is used for
advertising. It is my opinion that the decrease in sales was due to the economy.
Recommendations and Ideas
Continue to offer a variety of themes for the dances to keep them fresh.
Survey participants annually to gain knowledge of participants' interests.
Continue to try to get sponsors to add entertainment to some of the dances.
CITY OF DIAMOND BAR
Senior Dinner Dances
Year End Financial Summary
FY 09-10
Projected General Fund Expenditures
Projected Revenue
Difference
Actual General Fund Expenditures
Actual Revenue
Difference
$ 22,938.00
$ 20,930.00
$ (2,008.00)
$ 21,850.00
$ 17,315.00
$ (4,535.00)
REVENUE ( 001.34730)
$ 17,315.00
Projected Amount $20,930.
Luau
8/19/09
152x15
$
2,280.00
Italiano Celebration
9/16/09
128x15
$
1,920.00
Halloween Dance
10/28/09
117x15
$
1,755.00
Holiday Dance
12/17/09
214x15
$
3,210.00
Valentine Dance
2/11/10
149x15
$
2,235.00
St. Pat's Dance
3/17/10
120x15
$
1,800.00
Spring Dance
4/21/10
75x15
$
1,125.00
Cinco de Mayo
5/5/10
76x15
$
1,140.00
Barn Dance
6/9/10
90x15
$
1,350.00
Vendor Sponsorship (Entitlement Benefits)
$
250.00
Vendor Sponsorship (Homewatch Caregivers)
$
250.00
PERSONNEL SERVICES $ 896.00
Projected Amount - $900
Personnel
(2) CS Recreation Leaders 4.5 hours x 9=81 hours $ 810.00
Personnel Services
Worker's Compensation (40083) @ 3.0%
Medicare (40085) @ 1.45%
Social Security (40085) @ 6.2%
$ 24.30
$ 11.79
$ 50.22
SUPPLIES (41200) $ 2,025.00
Projected Amount - $2375
Decorations & Raffle Prizes $ 2,025.00
CONTRACT SERVICES (45300)
Projected Amount- $19663
Caterer
Entertainment
$15,529.23
$ 3,400.00
$ 18,929.00
Program Title: 4th of July Blast
Date: August 16, 2010
Evaluation Prepared by: Andee Tarazon, Community Services Coordinator
Diamond Bar High School was filled with patriotic cheer and smiles of delight as an
estimated 8,000 people attended the 4th of July Blast on Saturday, July 4, 2010. Adults
and children of all ages enjoyed the festivities of the day and waited in anticipation for
the firework show guaranteed to light up the Diamond Bar sky.
The Annual 4th of July Blast had a variety of different entertainment and activities.
Children made patriotic crafts at the Kid Zone activity area, which consisted of crafts,
coloring, face painting, and jumpers. Activities were operated by the Diamond Bar High
School Leo Club and other youth volunteers. In addition, picnic games were also
operated at this year festivities which included tug-of-war and potato sack races.
The crowd was entertained by the beach party music of "Surf City" on stage.
Entertainment off the stage was also a big hit, Uncle Sam the stilt walker and balloonists
were wooing the Diamond Bar community.
The highlight of the day's activities was when the sun set and Madison Carney took the
stage to sing the "Star Spangled Banner" and after Mayor Carol Herrera announced for
the fireworks to begin. The stadium became dark and the crowd roared with oohs and
awws, as the fireworks burst into the sky.
Staff Recommendations
• Look for 2011 venue, Diamond Bar High School may not be available, due to
construction.
• Coordinate possible new location with Pyro Spectaculars to verify fall out zone.
• Continue to have a space for food vendor lines & walkway paths for guests.
• Provide bigger marked off area for picnic games and continue to use cones.
• Continue to provide canopy to cover stage area.
• Coordinate traffic control plan with Sheriffs team prior to event.
• Continue to grow kid zone area due to popular demand.
• Continue to order prizes for picnic game winners.
CITY OF DIAMOND BAR
4th of July Blast FY 10-11
FINANCIAL SUMMARY as of 8.16.2010
Projected General Fund Expenditures $ 36,810.00
Projected Revenue $0.00
Difference $ 36,810.00
2009 2010
Actual General Fund Expenditures $30,845.80 $32,925.45
Actual Revenue $0.00 $0
Difference $30,845.80 $32,925.45
PERSONNEL SERVICES $ 4,477.02
Projected Amount $4,060.00
Part Time (40030) $ 2,617.78
Workers $ 454.66
Leader I
$
1,034.35
Leaderll
$
957.41
Maintenance Worker II
$
171.36
Full Time (40020)
$
$ 1,482.24
Coordinator (Overtime)
$
686.72
Parks Inspector (Overtime)
$
795.52
Personnel Services (40000)
$ 377.00
Worker's Compensation (40083) @ 3.8%
$
156.00
Medicare (40085) @ 1.45%
$
59.00
Social Security (40085) @ 6.2%
$
162.00
SUPPLIES (001-5350-41200)
$ 3,995.00
$ 1,780.56
Projected Amount $1,550
ValleyCrest
$ 675.00
Reimbursement for Staff Meals
$
428.52
Balloons/Decorations
$
378.97
Children's Activity Booth
$
673.81
Misc Supplies
$
299.26
CONTRACT SERVICES (001-5350-45300)
$20,142.13
Projected Amount $20,700
Fireworks
$12,300.00
Entertainment
$ 3,995.00
Flyer Design & Logo
$ 425.00
ValleyCrest
$ 675.00
Banners
$ 873.13
Special Event Insurance
$ 1,874.00
Projected Amount $500.00
Flvers/ Posters
Projected Amount $6,000
Sound System
Tables and Chairs
Light Tower Rental/equipment
Restrooms/Sinks
345.35
1,480.00
2,001.61
529.37
877.16
FACILITY RENTAL (001-5350-42140) $ 1,292.25
Projected Amount $4,000
Diamond Bar High School $ 1,292.25
PROP A (112-5350-45310) $ 2,393.60
Projected Amount $2,500 $ 2,393.60
Shuttles
AUGUST PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: AUGUST PARKS REPORT
DATE: 8/18/10
MEETING DATE: 8/26/10
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Replaced lighting ballasts at the DBC monument sign, westside stage
storage room and a parking lot walkway pole light.
• Replaced three (3) pole light lamps on the wheel chair ramp (2) and in the
motor court (1).
• Replaced U.S., State, and Diamond Bar flags at the memorial circle.
• Replaced soap dispenser in lower men's restroom.
• Repaired door lock/latch mechanism in GVBR patio side.
• Reconnected electrical connectors for the GVBR darkening shades.
• Flushed out ice maker sewer drain.
• Chemically cleaned out urinal and drain line in lower men's room.
• Replaced battery in handicap remote control door opener at lower men's
room.
Heritage Park
• Repaired toilet in exterior men's room.
• Repaired toilet in interior men's room.
Lorbeer Middle School
• Repaired women's restroom interior lights.
Maple Hill Park
• Unplugged women's room sink.
• Re -tamped one (1) security light fixture.
Pantera Park
Replaced one (1) basketball net.
• Reset exterior surface mounted security lights.
The sports field renovation has been completed and the fields were re-
opened on August 16. ValleyCrest Landscape scalped, aerified, over seeded
and top dressed both soccer/softball fields. Towards the end of the renovation
process, Bill Barkshire Laser Leveling was brought in to laser level the softball
skinned infields. In addition to leveling the infields, they were both replenished
with 25 tons of infield mix per field. The renovation process began on June
21, 2010.
Peterson Park
• Repaired women's restroom sink and unplugged drain.
• Repaired snack bar sink.
Peterson Park experienced two incidents of vandalism that occurred towards
the end of last month. In the first incident, unknown vandals used the coke
machine as a "ladder" to access the roof. Once on the roof, the vandals
damaged two out of three roof mounted security lights. The bulb was broken
in one light and the other was broken from its base and toppled to the ground.
In the second incident, a large rock was used to break the toilet in the men's
room. The toilet repair was only recently completed as the "rear spud" toilets
used in most of our parks are fairly uncommon and typically are not stocked
locally. All repairs are complete at this time.
Ronald Reagan Park
• Repaired women's restroom sink.
Repaired men's room toilet.
Sycamore Canyon Park
• Pressure washed walkways and decks adjacent to park building.
Financial Report -- 2009/10 FY
Community Services
Month:
May, 2010
Period:
11
Percent of Year Complete:
91.7%
Final
Revenue
2009/10 FY
2009/10 FY
% of
Last
Last
Program
Goal
Revenue
Goal
Year
Year
34720
Community Activities
$
89,150.00
$
72,374.36
81.2%
86.2%
87.4%
34730
Seniors
$
53,400.00
$
49,109.50
92.0%
97.1%
103.9%
34740
Athletics
$
107,392.00
$
81,262.00
75.7%
70.2%
82.3%
34760
Fee Programs
$
237,600.00
$
196,085.43
82.5%
101.6%
119.8%
34780
Contract Classes
$
310,000.00
$
266,920.89
86.1%
87.6%
100.6%
Recreation Fees Total
$
797,542.00
$
665,752.18
83.5%
88.7%
100.9%
36610
Misc Rents & Concessions
$
174,000.00
$
177,003.82
101.7%
151.1%
170.4%
36615
DB Center Rentals
$
580,000.00
$
598,673.40
103.2%
111.3%
120.9%
36620
Heritage Park Bldg. Rentals
$
25,000.00
$
23,232.50
92.9%
144.1%
163.4%
36625
Parks & Fields Rentals
$
21,330.00
$
24,450.50
114.6%
107.8%
114.3%
Recreation
Rentals Total
$
800,330.00
$
823,360.22
102.9%
117.5%
128.6%
Grand
Total Recreation Revenue
$
1,597,872.00
$
1,489,112.40
93.2%
102.5%
114.2%
Final
Expenditures
2009/10 FY
2009/10 FY
%of
Last
Last
Program
Budget
Expenditures
Budget
Year
Year
001-5310
CS Administration
$
387,760.00
$
266,025.44
68.6%
86.4%
96.5%
001-5333
Diamond Bar Center
$
888,990.00
$
721,293.25
81.1%
83.9%
96.8%
001-5340
Park Operations
$
1,003,760.00
$
846,971.21
84.4%
83.6%
97.4%
001-5350
Recreation Services
$
1,652,890.00
$
1,375,144.74
83.2%
86.2%
101.0%
Community Services Total
$
3,933,400.00
$
3,209,434.64
81.6%
85.0%
98.7%
001-5558
Landscape Maintenance
45500
CS - Public Works
$
26,000.00
$
19,998.00
76.9%
83.2%
97.0%
45503
CS - Parkway Maintenance
$
24,675.00
$
17,844.84
72.3%
72.3%
96.4%
45508
CS - Vegetation Control
$
97,015.00
$
79,234.08
81.7%
72.4%
98.6%
45509
CS- Tree Maintenance
$
161,785.00
$
161,423.80
99.8%
77.0%
102.8%
45510
CS - Tree Watering
$
16,010.00
$
7,435.85
46.4%
75.3%
75.3%
001-5558
Landscape Maint. Total
$
325,485.00
$
285,936.57
87.8%
85.9%
99.3%
CITY OF DIAMOND BAR
GENERALFUND
INTERIM FINANCIAL REPORT
Period ending May 31, 2010
91.67% of year completed
FY: 2009-10
Revenues
Title
Budget
YTD Receipts
Balance
Budget %
Property Tax
4,628,200.00
3,612,088.69
1,016,111.31
78.05%
Sales Tax
2,586,000.00
2,180,272.98
405,727.02
84.31%
Other Taxes
1,865,000.00
1,671,925.86
193,074.14
89.65%
Motor Vehicle in Lieu
160,000.00
111,391.73
48,608.27
69.62%
VLF - Property Tax in Lieu
4,420,000.00
4,426,635.00
(6,635.00)
100.15%
Other Inter Govt Revenue
411,888.00
224,607.15
187,280.85
54.53%
Fines and Forfeitures
566,900.00
512,832.99
54,067.01
90.46%
Building Fees
457,000.00
373,690.79
83,309.21
81.77%
Planning Fees
74,000.00
70,326.44
3,673.56
95.04%
Engineering Fees
245,500.00
131,252.93
114,247.07
53.46%
Recreation Fees
797,542.00
665,752.18
131,789.82
83.48%
Special Event Fees
93,600.00
93,817.32
(217.32)
100.23%
Recreation Rentals
800,330.00
823,360.22
(23,030.22)
102.88%
Investment Earnings
300,000.00
213,003.38
86,996.62
71.00%
Other Revenues
28,010.00
17,641.83
10,368.17
62.98%
Transfer In - Other Funds
1,533,392.00
846,310.03
687,081.97
55.19%
Fund Bal - PO Carry Over
416,338.80
180,713.36
235,625.44
43.41%
Com Dev & Planning Adm
19,383,700.80
16,155,622.88
3,228,077.92
83.35%
Expenditures
Title
Budget
Expenditures
Encumbrances
Balance
Budget %
City Council
177,600.00
146,592.86
31,007.14
82.54%
City Attorney
195,000.00
115,074.78
0.00
79,925.22
59.01%
City Manager/Clerk
1,098,240.00
942,561.31
14,062.00
141,616.69
87.11%
Finance
439,400.00
371,202.91
1,000.00
67,197.09
84.71%
Human Resources
226,130.00
155,615.88
7,923.00
62,591.12
72.32%
Information Systems
910,147.00
691,541.26
107,193.15
111,412.59
87.76%
General Government
1,446,840.00
1,058,794.24
50,693.70
337,352.06
76.68%
Public Information
521,620.00
465,674.88
10,562.00
45,383.12
91.30%
Economic Development
449,503.17
102,957.87
51,101.46
295,443.84
34.27%
Law Enforcement
5,416,252.00
4,061,054.38
26,222.14
1,328,975.48
75.46%
Law Enf - Volunteer Patrol
9,250.00
5,082.11
0.00
4,167.89
54.94%
Fire Protection
11,360.00
7,359.00
0.00
4,001.00
64.78%
Animal Control
132,000.00
125,171.81
1,828.19
5,000.00
96.21%
Emergency Prep
60,640.00
49,890.94
0.00
10,749.06
82.27%
Com Dev & Planning Adm
518,845.00
405,568.02
23,600.00
89,676.98
82.72%
Building & Safety
332,800.00
259,521.28
3,799.98
69,478.74
79.12%
Neighborhood Improvmt
296,900.00
248,628.55
10,400.00
37,871.45
87.24%
Comm Services Admin
392,760.00
266,025.44
56,127.86
70,606.70
82.02%
Diamond Bar Center
888,990.00
721,293.25
52,505.58
115,191.17
87.04%
Park Operations
1,004,760.00
846,971.21
82,725.80
75,062.99
92.53%
Recreation Services
1,652,890.00
1,375,144.74
91,982.10
185,763.16
88.76%
Public Works
796,466.96
528,122.69
138,971.21
129,373.06
83.76%
Engineering
408,346.64
306,864.56
60,060.94
41,421.14
89.86%
Road Maintenance
1,210,650.00
840,641.05
292,161.95
77,847.00
93.57%
Landscape Maint
325,485.00
285,936.57
28,187.23
11,361.20
96.51%
Transfer out
1,151,037.00
721,419.67
0.00
429,617.33
62.68%
20,073,912.77
15,104,711.26
1,111,108.29
3,858,093.22
80.78%
Parks & Recreation
Commission
AGENDA
Thursday, August 27, 2009
7:00 p.m.
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar, California
Chairman Lew Herndon
Vice -Chair Dave Grundy
Commissioner Benny Liang
Commissioner Ruth Low
Commissioner Ted Owens
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a Citypublic meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Hearing Board Room. _ ' and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, AUGUST 27, 2009 - 7:00 PM
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
u Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
o Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS LIANG, LOW, OWENS,
VICE-CHAIRMAN GRUNDY, AND CHAIRMAN HERNDON
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS:
Wednesday, August 26, DB 4Youth and DB 4Youth "In Action" Meeting
6pm — The Government Center, 21865 Copley Drive, Diamond Bar
Tuesday, September 1 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
JULY 30, 2009 PAGE 2 PARKS & RECREATION COMMISSION
Wednesday, September 2 — Senior Excursions to San Manuel Indian Casino
- Departs 10:30am/Returns 5:30pm, Diamond Bar Center
Monday, September 7 — Labor Day — City offices will be closed and
re -open on Tuesday, September 8
Saturday, September 12 — Parks and Recreation Master Plan Community Meeting
— 9am-11 am — Diamond Bar Center, Grandview Ballroom
Saturday, September 12 — Adult Excursion to the Long Beach Lobster Fest —
Departs 11:30am/Returns 6pm, City Hall
Tuesday, September 15 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, September 16 — Senior Italiano Dinner Dance - Diamond Bar
Center — 6 to 9pm
Thursday, September 17 — Diamond Bar Day at the L.A. County Fair
Thursday, September 17 — Senior Excursion to a Day at the Races at the L.A.
County Fair, Departs 8am/Returns: 6:30pm, Diamond Bar Center
Thursday, September 24 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar
Wednesday, September 30 — DB 4Youth and DB 4Youth "In Action" Meeting
6pm — The Government Center, 21865 Copley Drive, Diamond Bar
1. CONSENT CALENDAR
1.1 Approval of Minutes for July 30, 2009 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
2.3 CIP Projects — Bob Rose, Director of Community Services
1. Sycamore Canyon Park Trail — Phase III
2. Sycamore Canyon Park Trail — Phase IV
3. Sycamore Canyon Park Building ADA Retro -fit — Phase IV
4. Washington Street Mini -Park Design
2.4 Parks Master Plan — Update
1. Follow-up Public Meeting — Saturday, September 12 — 9-11 am — Diamond
Bar Center
2.5 Trails Master Plan — Update
JULY 30, 2009 PAGE 3 PARKS & RECREATION COMMISSION
2.6 CPRS Conference — Palm Springs — March 9-12, 2010
Please let Marcy know if you plan to attend and the arrangements you need
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their activities,
request staff to return with information at a future meeting or request that a matter of business
be placed on a future agenda,
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
Diamond Bar, CA 91765
JULY 30, 2009
CALL TO ORDER:
Vice Chairman Grundy called the Parks and Recreation Commission meeting to order
at 7:01 p.m. at Diamond Bar City Hall in Conference Room B, 21825 Copley Drive,
Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners: Benny Liang, Ruth Low, Ted Owens,
Vice Chairman Dave Grundy
Absent: Chairman Herndon was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Supervisor; and Marcy
Hilario, Senior Administrative Assistance.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As listed in the agenda. RS/Murphey stated that the
baseball picnic starts at 11:30 a.m. on Saturday, August 15th and presentations will be
made about 12:00 noon.
1. CONSENT CALENDAR
1.1 Approval of Minutes for the June 25, 2009 Regular Meeting.
C/Low moved, C/Owens seconded, to approve the June 25, 2009 regular
Meeting Minutes as presented. Motion carried by the following Roll Call
vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
2. INFORMATIONAL ITEMS
Liang, Low, Owens, VC/Grundy
None
Liang
Chair/Herndon
2.1 RECREATION PROGRAM REPORT — RS/Murphey
JULY 30, 2009
PAGE 2 P&R COMMISSION
2.2 PARKS REPORT — PMS/Jordan
2.3 CIP Projects — CSD/Rose
1. Sycamore Canyon Trail — Phase III — Award of Contract by City
Council scheduled for August 4th with construction to commence
right after Labor Day.
2. Sycamore Canyon Park Trail — Phase IV
3. Sycamore Canyon Park Building ADA Retro -fit — Phase IV
4. Washington Street Mini -Park Design.
2.4 PARKS MASTER PLAN UPDATE - Ron Hagan and Jeff Scott, Matlock &
Associates.
Mr. Hagan asked for questions and comments during the Power Point
presentation. The document presented to the Commission is the
Executive Summary portion which is one of six documents that make up
the Master Plan. The Master Plan will also be on a CD in PDF format for
viewing. The Executive Summary is divided into several sections 1 )
Introduction, 2) Planning Section, 3) Needs Assessment, 4) Policies and
Guidelines and 5) Recommendations and Strategies. The priorities at the
end of the Executive Summary have been divided into 1) Urgent Priorities;
2) Needed but not Urgent Priorities, and 3) Desired Priorities if funding
can be determined. These will be reworked over the next month during
the public review process. This is the first iteration based on the project
team's exercises. The Executive Summary is a working document that
can be used for meetings by referring to specific sections being
discussed. The graphics have not been included and instead plan to
create a custom and unique document for D.B. that would be a true
working document. The Master Plan contains an entire section on all City
parks. Each park is shown with its current amenities, the location,
photographs, etc. and then on the next page, the recommendations for
that park with the strategies, costs and funding sources listed on the
opposite page. When individuals are attending a meeting involving parks,
for example, the park document can be removed from the Executive
Summary and taken to the meeting. The last document in the Parks
Master Plan is the Maintenance Standards for all of the parks, medians,
etc.
CSD/Rose stated that the Maintenance Standards portion of the plan will
not be adopted as part of the Parks Master Plan and will constitute a
working document for staff.
The Parks Standards and Maintenance Standards came from a variety of
sources. Mr. Hagan responded to C/Low that the City had some
standards and the project team reviewed the Parks Standards through
California Parks and Recreation and through the National Recreation of
Parks Association. CSD/Rose responded to C/Low that the Park
Standards are already public record held by the City Clerk because it is
part of the contract that is awarded to the maintenance contractor.
JULY 30, 2009
PAGE3 P&R
Mr. Hagan said the process to date has been information gathering,
research and analysis for the past six months. He visited every existing
park and school site for evaluation in order to formulate the list of technical
improvements such as the recommendations for meeting the Americans
with Disabilities Act; looked at the conditions of the parks and determined
what would need to be replaced and or upgraded. There has been
community input, they have completed a demand and needs assessment
and now have the Draft Master Plan that is ready for public review. The
project team met monthly for the past six to eight months to complete a
number of exercises to give input into the process, Some of the planning
concept issues came out of the demographics study, the surveys that
were completed and the stakeholder interviews. A key issue is that D.B.
is a desirable place to live and is known as a "bedroom" community. D.B,
has experienced considerable growth during the past 30 years and will
continue to have some growth although it will not be as rapid as the last
20 years. There has been a remarkable growth within the Asian
population which will most likely continue. Current population is a majority
of young families but over the next 20 years there will be an increase in
the senior population because turnover of properties in D.B. is far less
than in other cities. Schools play an important role in education as well as
recreation and D.B. is very dependent upon schools for fields and space
for recreational activities. Schools provide cultural and recreational
opportunities and work with non -profits, the YMCA and so forth to provide
recreational services and activities. As a result, a number of tools were
included in the demands and needs assessment. The City held a kickoff
general public input workshop and conducted a number of exercises to
determine what was important and worked with a number of groups,
conducted a citywide community phone survey (the one statistically valid
community input tool with a 95 percent accuracy rate to reflect the desires
of the community and what the community would react to) did a sports
group questionnaire, conducted a focus survey for senior citizens groups
in Mandarin and English, and conducted park site and facilities visit
intercepts (talked to users on site). The phone survey revealed 75
percent of the households in D.B. have visited a City Park or trail within
the past year; 33 percent visited a local school for recreational, cultural
and non -educational activities; 25 percent visited school sites outside of
the City for recreation purposes. Residents most frequently get their
information about Parks and Recreation activities (almost 40 percent) from
the Diamond Bar Weekly News. About a quarter of the community gets its
information from the Community Recreation Guide.
Mr. Hagan reported that 94 percent of residents said they were satisfied
with the current level of park, trail and facilities maintenance provided by
the City, an extremely high satisfaction rate. Most cities are fortunate to
get in the 70-80 percent range. The downside with that kind of
satisfaction rate is difficult to maintain, especially in difficult economic
times. Walking, hiking and jogging was the number one activity with 65
percent of the residents indicating they participate in those activities on a
regular basis. So that information provides justification for the trails
recommendations, the lighted walkways in the parks, trail systems within
JULY 30, 2009
PAGE 4 P&R COMMISSION
new parks, etc. The most requested programs and activities included
health and fitness classes, library programs, social activities, citywide
events and fee based programs specifically targeted toward seniors,
adults, teens and children. Some funding will be traditional and others
may be packaged under a park fund issue or facilities district if the intent
is to go out to the public for funding sources. Half of the residents said
they would support at tax issue of $148 per year and about half said they
would support a tax issue of $118. At a tax issue of $88 the yes vote
increased to almost two thirds and under $60 a two-thirds vote for a bond
would be pretty certain. According to the analysis, the City could adopt a
facilities district for up to about $150 if the right combination of
improvements were offered to the community.
Mr. Hagan continued his report stating some of the key issues from the
sports groups questionnaire and focus groups were that almost 4,000
(nearly 50 percent) youth .15 years of age and under participate in D.B.
youth sports programs. Groups are satisfied with field maintenance for
parks and were not satisfied with field maintenance at some of the
schools. Groups are satisfied with school maintenance at Lorbeer Middle
School that is City maintained. There are conflicts among the groups
(soccer, baseball, softball) because given the lack of available field space
fields have to be multi-purpose and because they are volunteer
organizations coaches do not necessarily tend to follow their assigned
field space and will go out and try to bully their way onto fields. While it
would be nice to have dedicated facilities it would be impractical from a
land use and cost standpoint. Another problem is that fields tend to be
used on a year'round basis which causes significant maintenance issues.
Groups want dedicated facilities and all would like a site for tournament
play (sports complex). In order to accommodate tournament play cities
must have a minimum number of fields that include support amenities
such as concession stands, parking, restroom facilities, vendor and
sponsor facilities, etc. All groups requested lighted fields — particularly for
practice. Practices generally take place during evening hours and with
the time changes it is difficult to complete an entire practice session
without lighting.
Mr. Hagan stated that with respect to the Senior Citizen focus they
learned that about 76 percent of the seniors participate in city and senior
activities once a week or more often. Twenty-six percent of the senior's
surveyed reported that they visit the library at least once a month. The
Friends of the Library said their major constituency during the day is
seniors and after 4:00 p.m., teens. Forty-four percent of seniors
responded that they access the Internet more than once a week and the
computer classes for seniors have waiting lists so it is evident that there is
a need for more space for computer classes. 350 seniors were surveyed
and about 47 percent participate in D.B. Senior Club activities; 16 percent
participate in Diamond Age Seniors; 15 percent in Evergreen Seniors; less
than one percent in Sunshine Seniors and 21 percent participated in City
(non -club) programs.
JULY 30, 2009
PAGE 5 P&R COMMISSION
Mr. Hagan reported that the Demand and Needs Analysis was divided into
short-term needs and long-term needs. The short-term needs include 1)
trail improvements for hiking and exercise, 2) sports field improvements
including infield conditioning, lights and restrooms, and 3) tot lot
improvements to neighborhood parks and ADA improvements for
neighborhood parks. The long-term needs include 1) additional space
for recreation programming for seniors, teens and youth, 2) additional
lighted baseball, soccer, football and multi-purpose fields, 3) completion of
the Trails Master Plan, 4) additional picnic facilities, walkways and open
space, 5) possible future park acquisitions to preserve open space and to
acquire additional park land to meet the standard of 3 acres per 1000
population, and 6) Park Security Measures.
Mr. Hagan outlined the following strategies: Short-term trail needs — the
Master Plan contains recommended improvements for the Peterson Park
Trail, Pantera Park Trail, Sycamore Canyon Park Trail, Summitridge Park
Trails, and the Larkstone Trail. These improvements can be
accomplished through the annual CIP program and some are already
scheduled. The long term trail needs include implementation of the Trails
Master Plan. The Master Plan contains short term field improvements for
improvements to Peterson Park, Sycamore Canyon Park, Pantera Park
and Diamond Ranch High School. Diamond Ranch High School
improvements include lighted batting cages and restroom facility as well
as, Peterson Park and Sycamore Canyon Park some benches and
bleacher improvements. The bigger issue with sports is the long-term
need for additional lighted baseball, soccer, football, multi-purpose fields.
The recommended option to accomplish this goal is to build sports
complexes at Lorbeer Middle School and South Pointe Middle School.
Previously, a task force recommended the City purchase a 60 -acre site to
build a dedicated sports complex which is not realistic due to lack of 60 -
acres of flat land and the money to buy such a large parcel. The second
recommendation was to spread out over all of the park sites and school
fields and make improvements to those throughout the City. The
consultant found that the two middle schools offer a unique and realistic
opportunity because they are the best sites that would accommodate
lighted sports complexes.
C/Owens asked if the consultant looked at Chaparral Middle School and
Mr. Hagan responded they did but Lorbeer and South Pointe have better
opportunities for lighting without impacting residential neighborhoods and
can be used for parking as well. One problem with Lorbeer is that if the
additional field was lighted another parking lot would have to be added to
accommodate the uses. An alternative to putting in a parking lot is to
share parking with Mt. Calvary.
Mr. Hagan stated that another advantage is that the City has a
maintenance agreement with Lorbeer and if the City were to enter into a
contract with South Pointe there would be only two joint use agreements
to deal with and two sports complexes to allocate rather than 10
elementary sites spread throughout the City. He said they were not ruling
JULY 30, 2009 PAGE 6 P&R
out doing improvements at the elementary schools because groups are
currently using all of those sites. The consultant also looked at possible
collaboration between Pony League and the YMCA and Lanterman
facilities. Pony League is interested in lighting their fields and they are
interested in a joint use agreement with the City that would allow them to
pick up two new baseball fields and soccer fields on this site and a parking
lot could be included by sharing the Lanterman facility. What complicates
this issue is that the City owns none of this property and some kind of
dedication or lease/leaseback would have to take place in order to do any
kind of bond financing for these improvements. The YMCA intends to
move forward with its master plan whether or not the City moves forward
with its master plan. Obviously the best scenario for the Y is if the City
vacates the end of Sunset Crossing and the City is attempting to get the Y
on board with the City's Master Plan so that down the line if the City could
work with the Pony League it would benefit both entities.
Mr. Hagan said there were two specific plans for tot lot improvements 1)
for Paul C. Grow Park and one for Maple Hill Park and conceptual plans
for the tot lot improvement at Longview and other mini parks. His firm also
conducted an ADA analysis for Maple Hill, Longview, Silvertip,
Washington Street and Lorbeer Middle School.
The Summitridge conceptual master plan for the highest and best use of
the site includes long-term recommendations for a number of facilities if
funding can be secured. If Lorbeer and South Pointe projects can be
implemented, the sports uses are removed from the lower area of
Summitridge which could enable development of a new facility for seniors,
teens and youth that would complement the Diamond Bar Center. In
addition, the concept plan includes a circular parking structure that would
be built into the bank. Parking is a premium at the Diamond Bar Center
and if there is a simultaneous event, parking becomes impossible. In
addition, the ingress/egress would be changed and the pad next to the
Diamond Bar Center has been preserved for possible future development
(Library, new City Hall site, etc.) Another structure would contain a
gymnasium, a teen center area with classrooms, fitness center, lounge,
restrooms and a dedicated senior center for senior activities that would
include a senior lounge, more classroom space, a new computer center
and a new facility that could be divided up into three smaller rooms or
remain as one large multi-purpose room. Cooking classes were a big
request so a kitchen was included and cooking classes could be held on
the site. There is a high priority need for citywide special events and the
team looked at putting an amphitheater on the site but felt it was too close
to the neighborhood and too narrow for large events. Summitridge
appeared to be the only location in the City that would satisfy all of the
future space needs. The parking structure is suitable to the topography
and the top of the structure would be level with the Diamond Bar Center.
By making it round it could be nicely blended into the site and complement
the Diamond Bar Center.
JULY 30, 2009 PAGE 7 P&R COMMISSION
VC/Grundy asked C/Low to explain why she felt the Summitridge Park
plan was not a good plan. C/Low said she saw Summitridge Park as one
of the last open spaces in D.B. with wonderful vistas. A big parking
structure in the area offends her sensibility and seems to be too much
concrete and steel in that small park. The Pony League proposal or use
of Site D would seem to be more appropriate. Mr. Hagan agreed that it
would make Summitridge the most active facilities park in D.B. There is
still a lot of open space with the trails system and all of those vistas being
maintained. There is already heavy use in the area with the two sports
groups. There is a need for this building somewhere in the City. A
number of sites were considered and there might be a possibility that
during future development of the Tres Hermanos area or the Aera area
such a facility could be included. One problem is that one is on the very
eastern side of town and the other is on the very southern tip of town
whereas Summitridge is in the middle of D.B. and very accessible.
CSD/Rose talked about the golf course site serving the purposes but that
did not come to fruition. Mr. Hagan said he too included analysis of the
golf course site.
Mr. Hagan continued stating that other strategies include a building
expansion at Sycamore Canyon Park for summer day camp; development
of a proposed Pantera wildlife meadow. If the City could find a location to
relocate the parks maintenance yard that is currently housed at Sycamore
Canyon Park it would open the area to outdoor recreation that could
incorporate a wildlife meadow area that would invoke both an active and
passive area. The Girl Scout group was very interested in this site and
wanted a small rock area to hold their ceremony and meadow areas for
scouting activities. This could also be a possible site for a dog park.
There is a master plan for the Maple Hill area that would include an
expansion of the pool, locker room facilities, splash pool area, and a
senior and team programmable space for the Y to run the program.
D.B.H.S. has adopted a new 25 -year master plan that includes building a
triple -wide gymnasium and a parking structure where the tennis courts are
currently located with tennis courts on top of the parking structure. The
concern is paying for long-term maintenance with budget concerns with
the state and the schools. Eventually the construction will be completed
and the City can share the pool facility with the school. D.B.H.S. is also
looking to revamp their library and triple the size of their media center
which should help the City because the school is interested in a joint
agreement with the City to allow the City to supervise the programs at
night to provide public access to the media center.
CSD/Rose said there is nothing in the Master Plan that sets aside a
location for a dog park and Mr. Hagan mentioned that would be an
alternative for Pantera Park. The City is waiting for public input to
determine whether there is sufficient interest in having a dog park. Mr.
Hagan said it was difficult to put in a dog park when 70 percent want
gymnasiums and classroom space and only one percent have an interest
in a dog park and that is why the plan does not include a specific
recommendation for a dog park.
JULY 30, 2009 PAGE 8 P&R COMMISSION
Mr. Hagan said that additional strategies include recommendations for
picnic facilities, walkways and open space at Peterson Park, Maple Hill,
Ronald Reagan Park, Heritage Park, Starshine, Longview, Silvertip, etc.
In the parks section each park has listed what improvements need to be
done. Some of the desired park projects include security measures.
Slope landscaping improvements are also desired if funding can be
obtained. The Master Plan also contains a section for "Site Acquisition
Opportunities." There are a couple of sites near Clear Creek Canyon East
and Clear Creek Canyon West that could possibly accommodate
neighborhood park sites and there is open space in Morning Canyon that
could be preserved. If they are not preserved it is likely that when the
economy turns around they would likely be developed because these sites
are currently zoned (R) Residential. Mr. Hagan said that he would be
changing some of the recommendations for Peterson Park to address the
need for picnic shelters and a new concession/restroom facility and
expansion of the tot lot.
Mr. Hagan summarized that there were a number of outcomes that were
requested from the Master Plan. Instead of seven working documents
there will be six plus one staff document for maintenance standards that
will provide the Parks Master Plan updates through the year 2020, a
priority CIP plan with the estimated costs for all of the improvements
previously discussed, the Trails Master Plan update with the trails map,
youth and senior program recommendations, athletic facilities needs for
the next decade with possible site acquisitions, ADA recommendations,
Summitridge Park conceptual master plan, the tot lot specific plan for Paul
C. Grow Park and Maple Hill Park and maintenance standards for facilities
(a separate document).
Mr. Hagan said that after tonight's meeting there will be a public
presentation and comment on August 8. The first public review meeting
will include graphics for all sites; there will be a second public input
meeting on September 12; in the fall the document will come back to the
Parks and Recreation Commission, the Planning Commission and
ultimately the Council for review, recommendation for adoption and
consideration. He urged the Commissioners to review the CD and
document and get their comments back to CSD/Rose so that they can be
addressed at the next Parks and Recreation Commission meeting.
VC/Grundy went over the process and said that if Commissioners had any
major issues with the plan they should be put on the table now to give the
consultant time to resolve those issues. C/Low reiterated her issue with
the Summitridge recommendations. VC/Grundy asked how the
Commission wanted to deal with that issue. CSD/Rose asked if the
previous plan was available for consideration. Mr. Hagan reviewed the
previous plan that created passive areas that could be active during event
time. As the plan made its way through the project team the only logical
place for the facility was Summitridge Park because it complemented the
Diamond Bar Center and would fit on the pad. C/Low reiterated her
concern that there is a major trail in the area and felt an activity center
JULY 30, 2009 PAGE 9 P&R COMMISSION
would not complement the open space/passive park concept. CSD/Rose
suggested introducing the two options for the public meeting to get
feedback to test both concepts and find out what kind of reaction the
public has.
2.5 Trails Master Plan Update — Subcommittee next meets on Saturday,
August 8th from 11:30 a.m. to 1:30 p.m. in the Diamond Bar Center Pine
Room — lunch will be provided and there will be a review of the Draft
document.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang said the Parks Master Plan presentation was
great and was very thorough.
C/Low believed the project team did a great job on the Parks Master Plan and
while she was opposed to the recommendations for Summitridge, it was an
overall good plan. She understood the challenges of putting together a
conceptual plan.
C/Owens said it was one of the better Master Plan offerings he had heard and
felt the consultant and project team did a great job. He asked if the
Commissioners should be present when the item was brought to the City Council
and CSD/Rose responded yes, that it was a good idea for the Commissioners to
be present.
VC/Grundy said it was too early to tell about the impact of the state's budget cuts
and how it might affect the Master Plan. CSD/Rose said there is no significant
impact to the City at this time. VC/Grundy asked if there was any further news
regarding the proposed NFL Stadium and CSD/Rose responded that pending
lawsuits were holding up the development and that part of the Parks Master Plan
funding would come from the project. VC/Grundy felt the Parks Master Plan was
a job well done and thanked the consultant and staff for their efforts.
ADJOURNMENT: C/Low moved, C/Owens seconded to adjourn the meeting.
With no further business before the Parks & Recreation Commission, VC/Grundy
adjourned the meeting at 8:45 p.m.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
CHAIRMAN LEW HERNDON
DIAbIOnD BARI
nrNi�'N
Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Supervisor
DATE: August 20, 2009
MEETING DATE: August 27, 2009
Community Recreation Guide
The Fall 2009 Community Recreation Guide was mailed to the residents of Diamond Bar the
first week of August, along with a mailing list of approximately 960 non-residents on a
quarterly basis. It is available to be picked up at City Hall, Diamond Bar Center, Heritage
Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Summer 2009
Summer classes are off and running! Thus far we have 1,214 participants registered in 240
classes. Summer's most popular classes are: tennis for all ages, Yoga for Breathing, Yoga
for Health, Line Dance Exercise, Baby Ballet, Zumba (new), parent/child art, Sculpture
Creations, Cheer Camp, Basketball Skillz, youth gymnastics, youth bowling, youth art, youth
soccer, Pre -Algebra, Evening Pilates, guitar, SAT Prep, and ballroom dance.
Summer Instructor Highlight - CREATOR'S Touch is a La Verne based franchise that
offers art classes for all ages. They teach Parent and Me: Fun with Paint, Glitter, and More!
and Asian Painting. Fun with Paint, Glitter and More! provides parents the opportunity to
spend time with their children ages 1.5 to 4 years. It is a great forum to allow parents to
share, learn and teach their children about art. They make such crafts as boats and animals
using a variety of mediums. At the end of each class the participants walk away with an
amazing work of art. Enchanting Asian Painting teaches participants ages 7 and up about
the beauty of Asian painting. Participants learn about different mediums used, how to form
shapes, use colors and specific techniques. They make projects such as landscapes and
animals.
Fall 2009
Registration has begun for Fall 2009 classes. Fall session runs September 19 through
December 11. We are offering 245 classes this year. This fall's guide boasts 10 new
classes: Discover Piano, Progressive Guitar, Progressive Guitar II, Money Smart for Kids,
Yoga for Teens, Money Smart for Teens, Yoga Techniques for Diabetes and Obesity, Energy
Yoga, Nature Walk, and BBQ Pitmaster 101.
Youth Programs
Tiny Tots
Tiny Tots "Fun in the Sun" summer session ended on Friday, August 21. A highlight of the
summer was the Nature Hike at Sycamore Canyon Park on Wednesday, August 12. Twenty
children met Miss Mariela and Miss Joyce at Sycamore Canyon Park. They were prepared
to collect leaves, seed pods and other interesting things as they hiked to the waterfall area of
the trail. They saw a lizard sunning himself on a leaf. They observed many small bugs and
watched the birds fly in and out of the trees. Once the hike was over they did nature related
crafts including looking over their collection and then they had lunch. The collected items
were taken back to class to make a collage. The fall session themed "Yes, I can" will start on
August 31.
DB 4Youth and DB 4Youth "In Action"
DB 4Youth"In Action" has been very busy this month. Several members have been helping
out in the Recreation Information Booth at Concerts in the Park each week. Thirteen
members volunteered over two nights, July 30 and 31 selling snacks at the Staff One Pitch
Softball Tournament, Teen Night Out will be taking place on Friday, August 21. The teens
will enjoy laser tag, games a DJ and food. There will be an update the night of the
Commission Meeting. The teens are also planning to participate in the Diamond Bar Day at
the LA County Fair Expo and Parade.
Volunteens
Volunteens could be seen in their burnt orange Volunteen Shirts all over the City throughout
the summer. They volunteered at Summer Day Camp, Tiny Tots, Concerts in the Park,
Senior Programming and Youth Baseball. All in all there were 60 participants. They will be
invited to the September Parks and Recreation Commission meeting to be recognized for
their great service and receive their certificates and stipends.
Summer Day Camp
The eleven week Summer Day Camp program will end on August 21. The summer has
flown by for staff and campers alike. The camp was full with 100 campers each week. Since
the last commission meeting the campers visited Medieval Times, Oak Tree Lanes,
California Adventure, Wild Kingdom (indoor inflatables), Universal Studios, Shakey's Pizza
and a movie (G -Force), Wild Rivers (water park), Chuck E. Cheese, Disneyland and Skate
Express. On Thursdays the campers go swimming at the Brea Plunge. Mondays and
Fridays were spent at Heritage Park doing PeaceBuilder activities (conflict resolution
program), games, crafts, cooking and sports. On some Fridays there is a parent hosted pot
luck or camp hosted barbecue. A big highlight of the summer was Summer's Last Blast on
Friday, August 14. The theme for the week was "Wacky Water Week." The campers enjoyed
water games and two bounce houses. Fun and Discovery Entertainment provided a bubble
show, followed by balloon making. Many of the campers were chosen to be inside a huge
bubble. All the campers were given balloons to create animals, swords and a variety of
shapes. The day ended with a visit from Officer Serrano and Rambo the police dog (West
Covina Police Department officer and resident of Diamond Bar). Officer Serrano showed the
2
campers many of the duties Rambo has as a police dog. The campers were very impressed
and had many good questions.
Youth and Adult Sports
Adult Basketball
The adult basketball fall 2009 season will begin on September 13. Games are played at
Diamond Bar High School and South Pointe Middle School. Included in the $360 registration
fee are 10 league games plus a qualification game, scorekeepers, and championship
awards. Teams also pay $20 per week for the officials.
Adult Volleyball
The adult volleyball program plays at South Pointe Middle School on Mondays. For $40,
participants receive 10 weeks of play on two courts of action from 7-9pm. There are six
enrolled in the next session that begins on September 14.
Youth Baseball
The 2009 Summer Youth Baseball concluded on August 15. We had four divisions of play
this summer. The 4-5 Tee Ball and 6-7 Coach Pitch divisions played their games at Peterson
Park. The 7-9 Double A and the 9-11 Triple A divisions played their games at Heritage Park.
The $84 registration fee included a team hat, jersey, trophy, and ten games. There were 22-1
children registered in the program.
Table Tennis
The Table Tennis program continues play at Heritage Park on Tuesday (average of 10
participants), Thursday (average of 11 participants), and Sunday (average of 10 participants)
evenings. This FREE drop-in program features three Butterfly professional tables for use by
the public. All players need is a paddle and table tennis balls to play! Open play takes place
from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Adult Excursions
Friday, August 14, 2009 — Pageant of the Masters- SOLD OUT!
On the gorgeous Friday evening staff escorted this sold out excursion to Laguna Beach. The
evening started with a relaxing bus ride and then participants had plenty of time to eat on
their own. All participants made it to their seats on time and the show started. Everybody
was wowed by how still the characters stood in the works of art. The attention paid to
intricate details really paid off. The evening concluded with a bus ride home and a snack.
The excursion included roundtrip transportation, admission to the show and a snack for $50.
Saturday, September 12, 2009 — Long Beach Lobster Fest- SOLD OUT!
The famous Long Beach Lobster Festival serves up the best Maine lobster this side of the
Mississippi. Spend your afternoon enjoying the live international entertainment, dancing,
beach bars, a giant food court, children's stage and of course, lots of Maine lobster! Lunch
consists of a 1.25 pound lobster feast provided by Bristol Farms. This excursion includes
roundtrip transportation, lunch, souvenir photo, admission and a snack for $40. The trip is
full with 45 people registered.
Saturday, October 10, 2009 — State Line Turn Around
Spend the day in Primm, Nevada enjoying the delights of Buffalo Bill's, Primm Valley and
Whiskey Pete's casinos. The day is yours to spend as you please visiting the casinos.
Enjoy the relaxing roundtrip motor coach transportation, a full 8 hours at the casino and a
snack on the way home. The excursion costs $22 per person. There are 16 registrations so
far.
Saturday, November 21, 2009 — Craft Fairs and Lunch
Get a jump start on your holiday shopping! Our first stop is a Brea's Nutcracker Craft
Boutique. Here you have the opportunity to shop over 250 vendors. After shopping enjoy a
rejuvenating lunch at BTs Restaurant. After lunch you are whisked away to more shopping.
The Laguna Saw Dust Festival's Winter Fantasy is the perfect place to shop more. There
are over 170 vendors, you are sure to find something for everybody on your shopping list.
Excursion includes roundtrip transportation, lunch and a snack for $39. There are 8 people
registered thus far.
Saturday, December 12, 2009 — White House Christmas at the Ronald Reagan Library
Experience what the White House was like during Christmas. The library is decorated in
White House fashion with 30 trees. The trees are decorated to reflect different cultures
around the world. The day starts with a two hour docent lead walking tour of the museum.
After the tour, dine on a delicious "Marine One" lunch. The rest of the afternoon is yours to
explore the museum and soak up the beauty of the holidays at the library. Don't forget to
visit the famous Air Force One pavilion. Excursion includes roundtrip transportation,
admission to the library, docent tour, lunch and a snack for $48.
Senior Programs
Full Senior Classes — Mt. Sac Senior classed were off for most of the month of August.
Their fall session begins on Monday, August 24 and end on Friday, December 11.
Senior Seminars -July 2009
8/5 Attorney Appointments
8/10 Breakfast Bingo
8/14 Reverse Mortgage
8/27 Healthcare Workshop
Senior Activities and Services
• Bridge every Wednesday
• Mahjong every Wednesday
• Bingo every Tuesday and Friday
Senior Excursions
August 8, 2009 — Fiddler on the Roof — Sold out - Staff escorted 45 participants to a
matinee performance of this popular musical. The fee was $68 per person.
S
August 13, 2009 — Fantasy Springs — This trip has been sold -out with 5 4 people
registered. This is a favorite casino for the seniors. The fee is $22 and they receive $10 in
play upon arrival and $5 toward a lunch purchase.
Senior Special Events
August 19, 2009 — Luau Dinner Dance
A favorite with the seniors for many years, this dance features "Aloha" clothing where almost
everyone dresses up. There was Hawaiian food, surprise entertainment and dancing to
Keith Johnson, their favorite DJ. 150 reservations have already been made with a ticket
price of $15 per person.
In the Works
• September 19 speaking engagement with Dr, Vincent Fortanasce, Neurologist who
wrote the book Anti -Alzheimer's Prescription. This is a highly publicized event with
100 people registered so far.
Senior Groups and Clubs
Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
• The Diamond Bar Chinese Senior Association has 260 members and meets the
second Saturday of each month.
• The Diamond Age Seniors has 220 members and meets each Monday, Wednesday,
Thursday, and Friday.
• The Sunshine Seniors has 250 members and meets the second and fourth Sunday of
each month.
• The Diamond Bar Senior Citizen's Club has 372 members and meets each Tuesday
with approximately 200 at each meeting.
Special Events
4th of July Blast
Full Financial Summary and Evaluation are attached.
Concerts/Movies in the Park
All good things must come to an end. That was the feeling when the last concert took place
on Wednesday, August 19. The band was Hollywood U2 a tribute to U2 and what a way to
end the series. The crowd loved listening to favorites like "With or Without You" and
"Beautiful Day". The Diamond Bar Community Foundation, sponsor of the night's concert
operated an information booth.
Seven summer concerts and movies have taken place and all have been a big success! The
Diamond Bar community raised the bar in crowd participation at both programs. On August
5, the Diamond Bar Community got a chance to get up close and personal with the men and
women keeping Diamond Bar safe at National Night Out! The Diamond Bar Sheriff's Team,
5
L.A. County Fire Department station 120 and The California Army National Guard joined us
in celebrating this annual event. Please come and join us next season.
Full Financial Summary and Evaluation to follow in the September commission report.
Diamond Bar Day at the Fair
Diamond Bar Day will take place on Thursday, September 17, 2009. Please come and join
us for a fun and exciting day at the Fair to celebrate Diamond Bar!
Diamond Bar Day Activities:
• 8am Tour at Fairplex
• 9am-1 pm Community Groups Exposition
• 12pm Community Luncheon at the Sheraton
• 2-7pm Diamond Bar Business Exposition
• 2pm Diamond Bar Day Designated Horse Race
• 4:30pm Community Reception at the Sheraton
• 5:30pm Community Parade
• 6pm Hometown Hero Presentation
• 6:30-9pm Community Entertainment
Facility Rentals
Heritage
There were 12 rentals of Heritage Park Community Center during the month of August which
included a church, an ongoing meditation class, and family celebrations. Total revenue for
the month of August was $3585.
Pantera
There were 3 rentals of the Pantera Activity Room for August with total revenue of $320.
Picnic Reservations
As of August 14, there have been 38 picnic reservations. Pantera Park and Ronald Reagan
Park have both been reserved 8 times. Sycamore Canyon Park has been reserved 7 times;
Maple Hill Park and Heritage Park have each been reserved 6 times. Peterson Park has had
3 reservations. The revenue of these reservations is $1050. The revenue for August 2008
was $1,250.
Diamond Bar Center
The Diamond Bar Center was the venue for a total of 55 private, business, and non-profit
rentals during the month of July. There were 4 yoga meetings, 13 weddings, 6 birthday
parties, 10 business meetings, 2 city events, 1 cultural dance, 18 church rentals, and 1
graduation party. A total of $81,897.78 in rental fees was collected during the month of July
for Diamond Bar Center rentals. There were 58 rentals in July 2008 and the revenue
collected was $59,107.34.
Program Evaluation and Financial Summary
Program Title: 4th of July Blast
Date: July 4, 2009
Evaluation Prepared by: Andee Tarazon, Community Services Coordinator
Diamond Bar High School was filled with patriotic cheer and smiles of delight as an
estimated 9,000 people attended the 4th of July Blast on Saturday, July 4, 2009. Adults and
children of all ages enjoyed the festivities of the day and waited in anticipation for the
firework show.
The Annual 4th of July Blast had a variety of entertainment and activities. Children made
patriotic crafts at the Kid Zone activity area, which consisted of crafts, coloring, face painting,
and jumpers. Activities were operated by the Diamond Bar High School Leo Club. In
addition, picnic games were introduced into this year's festivities which included tug-of-war,
water balloon toss and potato sack races.
The crowd was entertained by the rocking music of the "Ho -Dads" on stage. Entertainment
off the stage was also a big hit, Uncle Sam the stilt walker and balloonists were engaging the
Diamond Bar community.
The highlight of the day's activities occurred when the sun had begun to set and Jamie
Beeman took the stage to sing the "Star Spangled Banner" and then Mayor Ron Everett
announced for the fireworks to begin. The stadium became dark and the crowd roared with
oohs and aahs, as the fireworks burst into the sky.
Staff Recommendations
• Continue to have a space for food vendor lines & walkway paths for guests.
• Provide bigger marked off area for picnic games and no wooded stakes.
• Continue to ask the DBHS to water the baseball/softball fields 3-4 days prior to event.
• Continue to invite school board members and Superintendent.
• Need 10 additional trash cans and 10 additional recycle cans.
• Provide canopy to cover stage area.
• Only 9 food booths can fit in space from staircase to staircase.
• Request that school provides workers to clean up leaves in fallout zone.
• Continue to hang banner at Diamond Bar High School.
• Continue to have Sheriffs work parking gate to basketball courts after firework show
concludes.
7
CITY OF DIAMOND BAR
4th of July Blast
FINANCIAL SUMMARY
FY 2009
Projected General Fund Expenditures $ 42,452.00
Projected Revenue $0.00
Difference $ 42,452.00
Actual General Fund Expenditures $ 30,845.80
Actual Revenue $0.00
Difference $ 30,845.80
PERSONNEL SERVICES Total Amount Spent: $ 2,913.00
Projected Amount $4,867.00
Personnel (40020 full-time & 40030 part-time) $ 2,666.00
Part Time $ 2,156.00
Coordinator (Overtime) $ 510.00
Personnel Services (40000) $ 247.00
Worker's Compensation (40083) @ 3.8% $ 82.00
Medicare (40085) @ 1.45% $ 31.00
Social Security (40085) @ 6.2% $ 134.00
SUPPLIES (001-5350-41200) Amount Spent:
Projected Amount $ 1,550.00
Reimbursement for Staff Meals
$ 318.59
Children's Activity Booth
$ 882.84
Misc Supplies
$ 340.70
CONTRACT SERVICES (001.5350-45300)
Amount Spent:
$18,559.11
Projected Amount $19,800.00
Fireworks
$12,300.00
Entertainment
$ 3,995.00
Special Event Insurance
$ 1,874.00
Balloons/Decorations
$ 390.11
PRINTING (001-5350-42110)
Amount Spent:
$ 277.49
Projected Amount $1,000.00
Day & Nite
$ 277.49
EQUIPMENT RENTAL (001-5350.42130)
Amount Spent:
$ 3,837.10
Projected Amount $7,000.00
Sound System
$ 1,490.00
Light Tower Rental/equipment
$ 1,459.94
Restrooms/Sinks
$ 887.16
FACILITY RENTAL (001-5350-42140)
Amount Spent:
$ 2,020.50
Projected Amount $5,000.00
Diamond Bar High School
$ 1,345.50
Valley Crest Slope Clearing
$ 675.00
Projected Amount $2,500.00
Shuttles $ 1,696.47
AUGUST PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: AUGUST PARKS REPORT
DATE: 8/19/09
MEETING DATE: 8/27/09
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Repaired kitchen freezer door lock (Replaced broken lock bolts).
• Resurfaced portions of decomposed granite paths from main parking lot
to water feature area (Gail materials).
• Repainted DBC monument sign by the Motor Court.
• Repaired four (4) erasable easels.
• Repaired two (2) arm chair carts.
• Repaired two (2) drawers in the Mahjong table.
• Repaired cocktail table cart.
• Cleaned and pressure washed the "rock bed" feature at the main Lobby
Entrance and recapped sewer line clean out.
Repaired and serviced Willow Room exit door lock mechanism.
• Replaced ballast in hall sconce light.
• Re-lamped four (4) Grandview Ballroom (GVB) patio lights and two (2)
sub -surface tree up -lights.
• Replaced two (2) electrical floor plates in section D of the Grandview
Ballroom (by double entrance door).
• Straightened vertical metal strip and lower striker plate of the upper
storage area double door,
• Trimmed the vines around three (3) of eight (8) column sconce lights and
re-lamped two (2) of the lights along the walkway ramp from the
Grandview Ballroom patio to the grass oval
• Repaired wood corner molding in Section "B" of Grandview Ballroom.
• Adjusted Oak Room exterior door linkage.
• Replaced audio receptacle panel in the Grandview Ballroom stage floor
box.
• Re -anchored floor electrical plates in the "E" section of the Grandview
Ballroom.
• Cleaned the water level sensors of the outside water feature.
• Replaced both the emergency ballast and standard ballast in the
southwest Main Lobby up light.
Maple Hill Park
Cleaned trash enclosure.
• Installed new lock on gate.
Pantera Park
• Re-lamped men's and women's restrooms.
• Re-lamped three (3) walkway lights.
• Installed one (1) new walkway light ballast.
Paul C. Grow Park
• Unclogged drinking fountains. Drains were full of sand.
Peterson Park
• Unplugged urinal in men's room,
• Rebuilt drinking fountain and drain by softball field.
• Installed three (3) new locks on the skate park gates.
• Installed new trash enclosure gate lock.
Ronald Reagan Park
• Repaired women's room handicap toilet.
• Cleaned trash enclosure area.
• Replaced one swing seat.
Sycamore Canyon Park
• Pressure washed picnic areas and sidewalks. Cleaned areas adjacent to
park office.
• Repaired portable stage floor.
• Assist with the setup and operation of Concerts and Movies.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: August 20, 2009
Re: August 27, 2009 Meeting Date — CIP Projects Up -date Report
CIP Projects Up -date:
1. Sycamore Canyon Park Trail — Phase III — Contract has been awarded to Mega Way at 8/4/09
Council Meeting for $198,881.50. Project is scheduled to start construction after Labor Day. The
goal is to have this project completed by December 31, 2009. This project will replace the wood
steps with concrete stairs with metal handrails that lead from the trail head off of Diamond Bar
Blvd to a new DG trail along the existing bench drain. It will also replace the chain link fence with
lodge pole fencing, remove the cross slope of the existing hard pan trail from the concrete stairs to
the waterfall, and add drainage along the trail.
2. Sycamore Canyon Park Trail — Phase IV — Plans have been submitted by our consultant,
Architerra, for the second round of plan check. As soon as plan check is complete, the project will
go out to bid. As of right now, all funding for this project is available so the project is moving
forward.
3. Sycamore Canyon Park ADA — Restroom / Office Building — The bid opening was conducted
on 8/20/09. The apparent low bidder is now being evaluated. The goal is to have this project
completed by December 31, 2009. This project will remove architectural barriers to wheel chair
access to the restrooms and office building at Sycamore Canyon Park. It will also increase the
number of stalls in each restroom. This will be done by removing the exterior walls on the south
side of the building and moving them to the existing brick pilasters.
4. Design of Washington Street Mini Park — Staff met with the design consultant, David Volz
Design, on Tuesday, July 28 to kick-off this project. A neighborhood meeting will be scheduled at
the park site in early fall to start the public input process for the design. All Commissioners are
welcome to attend the neighborhood meeting. More information on this meeting will be
forthcoming.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: August 20, 2009
Re: August 27, 2009 Meeting Date — Parks Master Plan — Up -date
Parks Master Plan — Notices were mailed out to almost 200 community members and
organizations on Thursday, August 20 to promote the September 12 Public Meeting. The meeting
will be held at the Diamond Bar Center in the Grandview Ballroom beginning at 9:OOam. The
meeting should last about an hour and a half. The purpose of the meeting is to receive public
comments on the draft Parks Master Plan. The entire draft document is available for viewing in
electronic format on the City Web site; and the hard -copy version of the Executive Summary is
available for on-site viewing at the Diamond Bar Center, DB Library, Heritage Park Community
Center and City Hall.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: August 20, 2009
Re: August 27, 2009 Meeting Date — Trails Master Plan — Up -date
Trails Master Plan — The Trails Master Plan sub -committee met on Monday, August 17 to review
the draft document and to discuss construction details related to the construction of trails. The
sub -committee will be meeting again on Tuesday, September 8. The results of these meetings will
be presented during the public meeting on the Parks Master Plan on Saturday, September 12. The
Trails Master Plan is being up -dated at the same time as the Parks Master Plan and will be
adopted as an element of the Parks Master Plan when the Parks Master Plan is approved.
The Trails Master Plan is an element of the Parks Master Plan and will follow the same schedule
for adoption. The Trails Master Plan sub -committee will meet separately from the Parks Master
Plan sub -committee to review and comment on the draft Trails Master Plan. The next meeting for
the Trails Master Plan sub -committee is:
Trails Master Plan sub -committee meeting
Tuesday, September 8 at 5:30pm — 7:OOpm — Diamond Bar City Hall, Conference Room B --
Sandwiches will be provided.
The draft Trails Master Plan is now posted on the City Web site for public review and input.
2010 Conference Early Bird Registration Form
Name (required for early bird rate)
Member #
Address
Agency Phone
Please circle applicable member type: CPRS CAPRCBM
Rate: $329 member $519 nonmember
❑ Please check box if you are a first time attendee.
5329 Is "Early Blyd" member rate. Other rag laratioo discounts do not
apply with this Early Bird special, indudina the 5th Free Promotlon.
Registration with full payment must be postmarked by October 31, 2009,
No purchase orders accepted. Far cluestlre call Linnle Andraettl, CPRS,
916/6654777.
" NRPA members must send a copy of their wlid NRPA member mrd far
veriflmtlan.
FII) out this farm and mall or fax to Regisimp California Park 8 Recreation
Societg 7971 Freeport Blvd., 5ocromento, CA 95832, 916/6659149 fax.
State
NRPA** Nonmember
Payment Information:
Payment Type (please circle)
Visa MC AmEx Crack (make payable to CPSRPTC)
Bankcard # --
Expiration Date;
Cardholder Name:
Cardholder Slgnature:
Zip