HomeMy WebLinkAbout07/22/2010Parks & Recreation
Commission
AGENDA
Thursday, July 22, 2010
7:00 p.m.
THE GOVERNMENT CENTER
HEARING -BOARD ROOM
21865 Copley Drive
Diamond Bar, California
Chairman Dave Grundy
Vice -Chairman Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that any person in need of any type of special equipment,
assistance or accommodation (s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting. h
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, July 22, 2010 - 7:00 PM
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Ll Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
PRESENTATION OF SPORTSMANSHIP AWARDS FOR YOUTH SOCCER PROGRAM
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS:
Wednesday, July 28 — Summer Concert — County Line (Contemporary Rock)
6:30pm - 8:00pm, Sycamore Canyon Park, 22930 Golden Springs
Movies under the Stars begins at dusk — Imagine That
July 22, 2010 PAGE 2 PARKS & RECREATION COMMISSION
Tuesday, August 3 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, August 4 — Summer Concert — Cold Duck (70's Top 40)
6:30pm - 8:00pm, Sycamore Canyon Park, 22930 Golden Springs
Movies under the Stars begins at dusk - Cloudy with a Chance of
Meatballs
Friday, August 6 - Adult Excursion — Pageant of the Masters
Departs City Hall, 21825 Copley Drive: 5:30pm / Returns: 12am
Wednesday, August 11 — Summer Concert — Sound Bytes (Pop 60's -90's)
6:30pm - 8:00pm, Sycamore Canyon Park, 22930 Golden Springs
Movies under the Stars begins at dusk - Where the Wild Things Are
Thursday, August 12 — Senior Excursion to Yachts to Sea in San Diego
Departs the Diamond Bar Center: 10am/Returns: 6pm
Tuesday, August 17 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, July 18 — Summer Concert — Hot August Night (Neil Diamond
Tribute) Sponsored by the Diamond Bar Community Foundation -
6:30pm - 8:00pm, Sycamore Canyon Park, 22930 Golden Springs
Movies under the Stars begins at dusk - The Princess and the Frog
Wednesday, August 25 — DB 4Youth and DB 4Youth "In Action" Meeting —
6pm — The Government Center, 21865 Copley Drive, Diamond Bar
Thursday, August 26 — Senior Excursion - Valley View Casino - Departs the
Diamond Bar Center: 8:30am/Returns: 5:30pm
Thursday, August 26 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar
Saturday, August 28 - Adult Excursion — John Williams and Music of the Movies
— Hollywood Bowl - Departs City Hall, 21825 Copley Drive: 5:30pm /
Returns: 12am
July 22, 2010
PAGE 3 PARKS & RECREATION COMMISSION
1. CONSENT CALENDAR
1.1 Approval of Minutes for June 24, 2010 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update -Christy Murphey, Recreation Superintendent
1. Power Point Presentation on Facility Use and Evaluation — Crystal Knox,
Community Services Coordinator
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation on Pantera Park.
2.3 CIP Project — Silver Tip Park
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
JUNE 24, 2010
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:03 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Lew Herndon, Benny Liang, Dave
Roberto, Vice Chairman Ted Owens and Chairman
Dave Grundy.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent; Andee
Tarazon, Community Services Coordinator; Mickey
McKitrick, Recreation Specialist, and Alison Meyers,
Community Services Coordinator.
PRESENTATION OF SPORTSMANSHIBP AWARDS FOR YOUTH SOCCER
PROGRAM — RS/McKitrick
RECESS: Chair/Grundy recessed the meeting at 7:10 p.m.
RECONVENE: Chair/Grundy reconvened the meeting at 7:15 p.m.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
1.1 Approval of Minutes for May 27, 2010 Regular Meeting.
C/Herndon moved, VC/Owens seconded, to approve the May 27, 2010
regular Meeting Minutes as presented. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS: Herndon, Liang, Roberto,
VC/Owens, Chair/Grundy
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
JUNE 24, 2010 PAGE 2 P&R COMMISSION
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
2.1.1 PowerPoint Presentation — Summer Special Events
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation — Cell Sites in City Parks
3. OLD BUSINESS:
3.1 SUBCOMMITTEE ASSIGNMENTS:
Chair/Grundy appointed the following subcommittees:
User Group — Chair/Grundy and VC/Owens
Parks Master Plan — Chair/Grundy and C/Herndon
Trails Master Plan — C/Herndon and C/Roberto
DB 4Youth "In Action"—C/Liang and C/Roberto
4. NEW BUSINESS:
4.1 Silver Tip Mini -Park — Review of Proposed Conceptual Design
CSD/Rose stated that contained in the Commissioner's agenda packet is
a schematic plan for Silver Tip Mini -Park and for the amenities at the park.
Staff hosted two neighborhood meetings at the mini -park location. The
residents conducted a survey to determine community interest for what
would be available in the park. The conceptual plan before the
Commission this evening represents the community's highest priorities for
what they wanted in the park which were confirmed in a follow up meeting
with the residents. The feedback to staff is that residents feel the
conceptual plan represents what they were seeking. The budget for this
project is about $300,000 and the conceptual plan before the Commission
this evening is projected to cost about $525,000. Staff told the residents
that in order to meet their objectives the project would have to be phased
as money becomes available. CSD/Rose recommended that the
Commission review the conceptual plan, receive public input and
recommend approval of the proposed plan to the City Council.
Jeff Chamlee, Architerra Design Group, stated that this almost 3 -acre site
has been available since the surrounding homes were developed about
20 years ago and was originally designed as a passive park. The
improvements are not designed to change that use, but to improve the
passive use of the site. He explained the conceptual plan for updating the
park which will include upgrading features to meet current ADA
accessibility requirements.
JUNE 24, 2010 PAGE 3 P&R COMMISSION
C/Herndon asked if staff made provisions to block vehicle access and Mr.
Chamlee responded that a curb cut would be done to make sure that
emergency vehicles have access and there will be a removal bollard to
prevent unwanted vehicular traffic. C/Herndon asked if it was desirable to
have a picnic table without shade and Mr. Chamlee responded that shade
would be provided at each bench location. C/Herndon said he was
impressed that this park has the potential of being an entrance to a new
trail that would access the ridge adjacent to the park and wanted to know
what it would take to develop a rough trail. Would the City have to fully
develop a trail or could it be roughed in and potentially developed at a
later date. If so, would the City need to include provisions for a trail
entrance? CSD/Rose responded that during the second neighborhood
meeting a trail was discussed. There is an access from the park that
could lead over to the Pantera Park trail. At this point, the City's priorities
are for trails in Summitridge and Sycamore Canyon Parks followed by
Pantera and Peterson Parks so it will likely be 10 years before this park
can be developed. However, if a Boy Scout group or some other group
wished to volunteer to cut a trail to Pantera the City would be glad to work
with them on that issue.
Chair/Grundy asked how many pieces of equipment would be included in
the exercise nodes. Mr. Chamlee said that there would likely be two
pieces of equipment for each node due to the size of the nodes.
Chair/Grundy asked the distance of the loop walk and Mr. Chamlee
responded about 300 feet. Chair/Grundy asked what was between
Longview Drive and the lawn area and Mr. Chamlee responded that it was
a sloped area down to Longview Drive. The project envisions fencing
(two -rail split rail with wire mesh) along the top of the slope.
VC/Owens asked if the proposed bollard was adequate for maintenance
access and PMS/Jordan responded yes, as long as there is a removal
bollard such as those located at Pantera Park and Peterson Park. The
proposed access will allow access to all areas of the park.
C/Roberto asked if it would be possible to place the transformer
underground. Mr. Chamlee said he was not certain about the restrictions
and there would be costs involved in doing so. CSD/Rose stated that the
City's experience has been that Edison will charge the City for whatever is
done and it would most likely cost in the area of $10,000 based on work
done at Sycamore Canyon and he doubted that the City would spend its
limited resources in that manner. C/Herndon suggested plantings in the
area of the tower to minimize its effects. Mr. Chamlee agreed that it could
be screened better than it is now.
C/Roberto asked if based on the budget available for the project staff
would make a recommendation about what should be done first.
CSD/Rose responded that the following items are essential: Demolition,
grading, concrete paving (eligible for Federal Funding) fencing at top of
the slope, ditches, play equipment, picnic tables, drinking fountain, rubber
surfacing/sand combination, aisle swell for drainage, entry bollards,
JUNE 24, 2010 PAGE 4 P&R COMMISSION
security lighting (solar proposed). Landscaping and irrigation work. The
cost for these items is estimated at just over $300,000. Left over are
items including the Gazebo, the exercise equipment as well as, enhanced
landscaping.
A resident in the audience asked how long it would take for the park to be
built. CSD/Rose asked Mr. Chamlee to estimate the length of
construction assuming City Council approval in July. Mr. Chamlee said it
would take six to eight weeks for construction drawing to go to bid,
approximately 30 -days for the bid process and contract approval, about
30 -days for plan check with construction likely to commence late fall
earliest and lasting about four months. CSD/Rose estimated that the park
might be finished about March 2011 but a more reasonable timeframe
would be summer of 2011.
The speaker spoke off mike from the audience. Chair/Grundy thanked her
for her comments about an adequate walkway and leashed dogs to
prevent a crammed in feeling when she is walking. She agreed with
C/Herndon that the residents generally liked what they saw in the plans.
C/Herndon moved, VC/Owens seconded, to recommend City Council
approval of the plan as presented. Motion carried by the following Roll
Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
5. ANNOUNCEMENTS:
C/Liang thanked staff.
Herndon, Liang, Roberto,
VC/Owens, Chair/Grundy
None
None
C/Roberto said the Summer Day Camp appears to be a great program. He
visited the Silver Tip Park and said he was surprised at how large it was. The
neighborhood should be thrilled with the proposed project, if approved.
C/Herndon said he is always very impressed with staff's work.
VC/Owens echoed C/Herndon's sentiments. The PowerPoint presentations are
very detailed and appreciated. He said he plans to attend the July 4th Blast.
Chair/Grundy encouraged his colleagues to complete their park walkthroughs
because he believes they are very beneficial to the community. The City does a
great job maintaining the parks and having said that, sometimes one does not
see what one sees and a fresh set of eyes can help to see what can be done to
improve already great parks. Chair/Grundy said in the event he was not able to
be present to receive the Parks and Recreation Month proclamation from the City
Council on July 6, he would appreciate it if VC/Owens would stand in for him.
JUNE 24, 2010 PAGE 5 P&R COMMISSION
ADJOURNMENT: C/Herndon moved, C/Liang seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 8:35 p.m.
The foregoing minutes are hereby approved this _ day of 2010.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, CHAIRMAN
UTA�`[ONB B�1R
Recreation Program Update
TO: Honorable Chairman & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: July 15, 2010
MEETING DATE: July 22, 2010
Community Recreation Guide
The Summer 2010 Community Recreation Guide was mailed to the residents of
Diamond Bar the first week of May, along with a mailing list of approximately 250 non-
residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage
Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Spring 2010 -- The Spring session is coming to an end; the session ends on June 18.
This session offered 178 classes and 889 participants were registered for the session.
The most popular classes were: baby ballet, tennis for all ages, kajukenbo, karate,
evening pilates, PiYo, tae kwon do, adult yoga, cardio kickboxing, youth basketball,
baseball and soccer, piano, and adult ballroom dance.
Jerry Short has been teaching karate at the Diamond Bar Center since the facility
opened in 2004. He has been teaching karate for the City for over 14 years! His
classes consistently have good enrollment and his classes are always a presence at the
Contract Class Holiday Showcase. Jerry has been practicing karate for over 30 years
and has a 3`d degree black belt as well as a black belt in weapons and sword. This
Spring session Jerry has 53 participants enrolled in his classes, and they range in age
from 6 years old to 60+ years old.
A financial summary and program evaluation are included for the fiscal year 2009/2010
Summer 2010 --The Summer 2010 has officially started. Summer class registration is
still going on; so far we have 966 participants in 229 classes. Most popular classes thus
far for summer are: guitar, tennis for all ages, self defense seminar, tae kwon do, lego
engineering and pre -engineering camps, adult yoga, Microsoft Word, youth soccer,
baby ballet, youth art, math for youth, kids safety seminar, nutrition and your health, and
concentration for A+ grades.
This summer Recreation Services/Contract Classes has partnered with local business
and community members to offer free seminars. Red Dragon Karate is offering two free
seminars, Kids Safety and Concentration for A+ Grades. These free Self Defense
seminars are being taught by George Fullerton, the former Vice Principal of Diamond
Ranch High School. Dr. Kurt Bryant of Chiroplus is offering three free seminars;
Ergonomics 101, Nutrition and Your Health and Health and Wellness. Diamond Bar
Recreation is proud to be partnering with respected local businesses and community
members to offer free services to the community.
Youth Programs
Tiny Tots -- Tiny Tots summer session started on Monday, June 14. The summer
session is ten weeks long (two weeks longer than in the past). This summer Heritage
Park Tiny Tots has 15 in the 3 year old class and is full with 20 in the 4-5 year class.
Pantera has 14 in the 3 year old class and 10 in the 4-5 year old class. Summer classes
end on August 20.
DB 4Youth "In Action" -- Teen Night Out is on Friday, July 16. The theme for the
night is "Sycamore Night Safari". There will be guided night trail tours through
Sycamore Canyon Park Trail enhanced to be more like a safari. Other activities will
include laser tag, carnival games, a photographer and a DJ. More details will be
available at the time of the Commission meeting.
Summer Day Camp -- Campers at Summer Day Camp have been enjoying many new
experiences this year. It is hard to believe that camp is more than half way over
already. Below you can see the themes and excursions they have experienced so far in
July. Some highlights include: EI Capitan — they saw the movie Toy Story III and visited
the interactive area of the theater after the movie. The week of Cowboys and
Spacemen they had stick pony races and a police horse named Ernie visited camp.
Campers saw how to put on a bit, harness and saddle and everyone got to pet the
horse. While visiting Adventure Playground in the Fear Factor week they hammered,
sawed, floated on rafts and slid down a slide into a mud pit. They are all looking
forward to going to California Adventure. If you have a chance, visit camp at Heritage
Park on Friday, August 13 from 10am to 4pm for Summer's Last Blast. This is a day of
fun with visits from the fire department, the police K -nine unit, and this year a police
horse will be there too.
Week 4 June 28 — July 2, 101 participants "Cowboys and Spacemen"
Major: Knott's Berry Farm Wed. June 30 / Minor: Laser Tag Tu. June 29
Week 5 July 6 - July 9, 96 participants "Fear Factor"
Major: La Mirada Splash Tu. July 6 / Minor: Adventure Playground, Wed. July 7
(Closed Monday, July 5th)
Week 6 July 12- July 16, 100 participants "Medieval Ice Age"
Major: Medieval Times, Wed. July 14 / Minor: Center Ice—Ice Skating Rink Tu. July 13
Week 7 July 19- July 23, 100 participants "Sandcastles and Windmills"
Major: Corona Del Mar, Tues. July 20 / Minor: Scandia, Wed. July 21
Week 8 July 26 - July 30, 100 participants "Fun, Fun, Fun"
Major: California Adventure, Tues. July 27 / Minor: Party Kingdom, Wed. July 28
Volunteens – Volunteens have been busy volunteering in Summer Day Camp, with the
senior programs, Tiny Tots, Concerts in the Park and Youth baseball. Altogether there
are 79 volunteens working in the five programs throughout the summer. The Volunteen
Program ends Friday, August 20.
Youth and Adult Sports
Adult Basketball -- The spring 2010 season began on April 25. There are 34 teams in
the league this season. Championship games will be played July 25 at both Diamond
Bar High and South Pointe Middle School. The fall season will begin with practice
games on September 13. Included in the $360 registration fee are 10 league games
plus a qualification game, scorekeepers, and championship awards. Teams also pay
$20 per week for the officials.
Adult Volleyball -- Due to the South Pointe gym being unavailable twice in recent
weeks, the current session will now end July 26. There are 14 participants currently
enrolled in the program. For only $40, participants receive 10 weeks of play on two
courts of action from 7-9pm.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 13 participants), Thursday (average of 12 participants), and Sunday
(average of 16 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Youth Indoor Soccer -- A financial summary and program evaluation are included for
the fiscal year 2009/2010.
Youth Baseball -- Practices began June 14 at Sycamore Canyon Park and Paul C
Grow Park for the 18 teams in this summer's program. Games began on July 6 and will
continue until August 14. The $84 registration fee includes a team hat, jersey, trophy,
and ten games.
Skate Park -- The skate park averages 11 users per hour on weekdays, with 14 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Adult Excursions
A financial summary and program evaluation are included for the fiscal year 2009/2010
Sunday, July 4, 2010 — 41h of July at the Hollywood Bowl
On Sunday, July 4, staff escorted 43 participants to the Hollywood Bowl for the 4�h of
July Spectacular. The evening started with a traffic free ride to the famous Hollywood
Bowl. Upon arrival, guests were free to eat dinner they had brought or purchase food at
the Bowl. The show started with the LA Philharmonic playing patriotic music. The
highlight of it was when the LA Phil played music from the various branches of the
military and those who serve(d) were invited to stand while all in attendance thanked
them for their service. The second half of the show was performed by Vince Gill, the
legendary country music star. After his performance was the firework spectacular. The
show lasted approximately 20 minutes was accompanied by music played by the LA
Phil. The evening ended with a relaxing ride home. Participants received roundtrip
transportation, admission to the show, seat cushion and a snack for $49.
Friday, August 6, 2010 — Pageant of the Masters — SOLD OUT
On Friday, August 6 join us as we travel to Laguna Beach to the Festival of Arts to view
the Pageant of the Masters. Be prepared to be awed by the magnificent works of art
and the real people posing who stand motionless within the framework. This excursion
includes roundtrip transportation, admission to the show and a snack for $56. The
excursion has 45 participants registered.
Saturday, August 28, 2010 — John Williams and Music of the Movies at the
Hollywood Bowl
In the world of film, there is no voice greater than John Williams. He has composed hits
for feature films over the decades, everything from Star Wars to Indiana Jones to Harry
Potter to the Olympic Games. This year, Williams leads the Philharmonic in highlights
from the Golden Age of Hollywood as well as some of this own biggest and most
beloved hits. This excursion includes roundtrip transportation, admission to the show
and a snack for $51. The excursion has 11 participants registered so far and 33 spaces
available.
Saturday, September 25, 2010 — Santa Barbara Land and Sea Tour
Enjoy a narrated land and sea tour in beautiful Santa Barbara. Take a tour of downtown
and learn about the city's fascinating history. Next, drive into the water and take a
harbor tour and see the sea life. Upon return to land, the afternoon is yours to spend
sampling the food and sights at Stern's Wharf and on State Street. Excursion includes
roundtrip transportation, sea/land tour and a snack. The excursion has 36 participants
registered so far and 9 spaces open.
Senior Programs
Senior Classes
• Nurturing Massage — Mondays
• Memory Bears — 4th Monday
Needlework -Th ursdays
All other classes on summer break from June 6th to July 12th
Senior Seminars & Health Screenings -July 2010
7/7 Legal Appointments
7/19 Caring for the Caregiver Talk
7/26 Globus Travel Slide Show
Senior Activities and Services
Bridge every Wednesday
Mahjong every Wednesday
Bingo every Tuesday and Friday
Complimentary Legal Services every 1st Wednesday of the month
Senior Excursions
A financial summary and program evaluation are included for the fiscal year 2009/2010
July 14, 2010- Pala Casino -- This was a sold out trip of 55 passengers to one of our
favorite casinos. For a $20 fee, players get $5 back from the casino for game play.
Lunch was on their own.
July 29, 2010- Western Heritage Museum and Saddle Ranch Chop House — Thirty
people are registered to travel to Los Angeles to visit the Gene Autry Museum. After an
hour and a half there we will go to Universal City Walk for a delicious lunch at the
Saddle Ranch Chop House and walk around the shops. All for $38.
Senior Special Events
July 22, 2010 Rock n Roll Bash -- There are 67 rockers for this dance that features a
surprise appearance by Elvis Presley. There is a great 50's menu of meatloaf, mashed
potatoes, macaroni and cheese, green beans, salad and apple pie for dessert.
Senior Groups and Clubs
Four senior clubs regularly meet and hold events at the Diamond Bar Center and
Heritage Park Community Center:
• The Diamond Bar Chinese Senior Association has 260 members and meets the
second Saturday of each month.
• The Diamond Age Seniors has 220 members and meets each Monday, Tuesday,
Wednesday, and Friday.
• The Sunshine Seniors has 250 members and meets the second and fourth Sunday
of each month and every Saturday.
• The Diamond Bar Senior Citizen's Club has 372 members and meets each
Tuesday with approximately 200 at each meeting.
Special Events
4th of July Blast
The event took place on Sunday, July 4, 2010 at Diamond Bar High School, from 5-
9:30pm. The day started off with a welcome speech and introductions from Mayor
Herrera introducing all Council Members and Commissioners present. Also introduced
was the band the "Surf City", who rocked the night away. Joining them on stage was
Jamie Beeman who sang patriotic songs.
During the event families were entertained by Uncle Sam on stilts and the popular kid
zone area which featured: face painting, lanyards, sandy candy, bracelet making,
patriotic tattoos, coloring, jumpers and a balloonist.
In addition picnic games turned out to be a big hit. Tug -of war had competitions from
child -adult, the potato sack race also proved to be very exciting. All winners from these
races received a patriotic prize. The night concluded with Madison Carney singing the
National Anthem at 8:40pm and a firework show at 9pm. Patrons raved as fireworks lit
up the Diamond Bar sky.
Full Financial Summary and Evaluation to follow in the August commission report
Concerts in the Park/ Movies under the Stars
Concerts are off to a great start with high attendance. Participants have been gathering
at Sycamore Canyon Park every Wednesday night starting on July 7. The first concert
had huge success entertaining the crowd and getting them off their feet. Diamond Bar
residents are looking forward to the rest of the series including Wednesday, August 18
when Hot August Night (tribute to Neil Diamond) takes the stage.
Movies are also doing well in attendance. Every week before the movie starts a
commercial is shown to Diamond Bar residents. The commercials feature valuable
information about future City special events, recycling programs and emergency
preparedness. Please join us for this popular night of fun!
Facility Rentals
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 52
private, business and non-profit rentals during the month of June. There were 22 church
rentals, 4 yoga sessions and 2 Toastmasters meetings. There were also 8 weddings, 6
business meetings and 4 birthday parties. There were 2 graduation ceremonies, 2
graduation parties, an anniversary and a rehearsal dinner. A total of $51,595 in rental
fees was collected during the month of June for Diamond Bar Center rentals. In June of
2009 $48,032 was collected in rental fees.
Heritage -- There have been 14 rentals of Heritage Park Community Center for the
rhonth of July. Rentals include a church, an ongoing meditation class, 3 birthday parties,
a baby shower and a family reunion. Total revenue for these rentals is $2,350. The
revenue for July 2009 was $2,050.
Pantera -- There have been 4 rentals of the Pantera Park Activity Room for the month
of July. There were two Toastmasters meetings, a private party and a baby shower.
Total revenue for these rentals is $385. The revenue for July 2009 was $40.
Picnic Reservations -- As of July 2009, there have been 30 picnic reservations made
for the month of July. There have been 5 reservations for Heritage Park, 4 for Ronald
Reagan Park, 8 Sycamore Canyon, 2 for Maple Hill Park, 3 for Peterson Park and 8 at
Pantera Park. The revenue of these picnic rentals is $900. The revenue for July 2009
was $725.
Program Evaluation and Financial Summary
Program Title: Contract Classes
Date: July 8, 2010
Evaluation Prepared by: April Batson, Recreation Coordinator
Summary
Contract classes are advertised in the quarterly Community Recreation Guide. This
guide is mailed to residents of Diamond Bar as well as an additional mailing list of over
250 people.
The contract class program offers a wide variety of classes for participants of all ages.
Classes start for participants as young as 18 months. Adult classes do not have an age
limit; young adults and adults young at heart can experience the classes. Classes of a
wide variety are offered. This year has seen a particular interest in new classes offered.
Some of our most popular classes: piano, Stretch -n -Tone Barre Workout, PiYo, BBQ
Pitmaster, and Parent/Child art. We offered 60 new classes this year, many of them
seasonal for the summer only. Most popular classes are: tennis for all ages, baby
ballet, basketball class, youth soccer, martial arts for all ages, adult yoga & pilates,
youth art, typing, youth math enrichment, guitar for all ages, and SAT prep.
During the 09/10 fiscal year Diamond Bar Recreation Services offered 752 classes.
4,135 participants were enrolled in those classes. Classes generated $305,927.00 in
revenue for the City of Diamond Bar.
The program has seen than 7% decrease in registration and a 5% decrease in revenue
compared to FY 08/09. This was an anticipated decrease due to the current economic
climate. The program continues to exceed staff expectations.
Recommendations and Ideas
• Continue to offer a wide variety of classes.
■ Eliminate courses that are continuously cancelled.
• Continue to explore new locations for classes within city limits
CITY OF DIAMOND BAR
Contract Classes
Financial Summary As Of 06/29/2010
FY 09-10
Projected General Fund Expenditures
Projected Revenue
Difference
FY 08-09
$209,710.00
$303,000.00
$93,290.00
Actual General Fund Expenditures $197,344.00 $185,535.23
Actual Revenue $311,998.50 $305,042.00
Difference $114,654.50 $119,506.77
Meetings (001.5350.42325) $55.00
Projected Expenditures - $300.00
Staff trainings $55.00
Travel -Conferences (001.5350.42330) $0.00
Projected Expenditures - $1000.00
LERN Seminars $0.00
Membership and Dues (001.5350.42315) $560.00
Projected Expenditures - $730.00
CPRS Annual Membership
LERN Annual Membership
WILS Membership
$140.00
$395.00
$25.00
RENTAL LEASE OF REAL PROPERTY (001.5350.42140) $4,981.60
Projected Amount - $19,500.00
Mt. Calvary Lutheran School
Walnut Valley USD
LA Royal Vista Golf Course
$1,152.00
$2,149.60
$1,680.00
CONTRACT SERVICES (001.5350.45320) $179,303.58
Projected Amount - $186,960.00
Contract Class Instructors (as of 06.29.10) $179,303.58
PRINTING (001.5350.42110) $0.00
Projected Amount - $1,200.00
Comment Cards $0.00
SUPPLIES (001.5350.41200) $113.11
Projected Amount - $600.00
Contract Class Showcase $90.87
Contract Class Instructor Meeting $22.24
PERSONENEL SERVICES (001.5350.40030) $521.94
Projected Amount - $124.50
Personnel (40020)
1 CS Leader 1 - 3.5 hours @ $10.53 $36.86
1 Recreation Specialist - 12 hours @ $17.22 $206.64
1 Recreation Coordinator OT- 7.5 hours @ $32.31 $242.33
Personnel Services (40000)
Workers Compensation (40083) @ 3% $14.57
Medicare (40085) @ 1.45% $6.51
Social Security (40085) @ 6.2% $15.02
COMPUTER MAINTENANCE (001.5350.42205) $0.00
Projected Amount - $0.00
RecTrac Annual Maintenance - IS Budget $0.00
Program Evaluation and Financial Summary
Program Title: Youth Indoor Soccer 2010
Date: July 9, 2010
Evaluation Prepared By: Mickey McKitrick, Recreation Specialist
Youth Indoor Soccer Program Summary
The City of Diamond Bar's Youth Indoor Soccer program offers children ages 4-9 an
opportunity to discover a fun and fast -paced version of soccer they may not have
experienced before; as well as a chance to sharpen existing skills, improve
fundamentals, and make new friends in a fun, safe, and recreational environment.
Differing from other City sponsored youth athletics programs, the Youth Indoor Soccer
program holds practices immediately before games each Saturday. These practices
usually last approximately 30 minutes and the following game runs for roughly 45
minutes. The eight week program operated from April 10 to June 6 from 8:00am-
6:00pm, and all games were played at Mt. Calvary Lutheran School's gymnasium.
The 2010 season featured a total of 16 teams in three age divisions; six teams in the 4-
5 division, six teams in the 6-7 division, and four teams in the 8-9 division, for a total of
133 participants. 111 were charged an $84 registration fee, while 22 additional
participants from the same household paid $79. These registration fees brought in
$11,062.00 in revenue. Registration fees included eight games and practices, a soccer
jersey, a participation trophy, facility rental fees and program staff. As a convenience to
participants and their parents, team and individual picture packages were offered by
Yary Photography in Chino Hills.
Staff also continued to promote the sportsmanship award, with one team from each age
division being recognized for their positive sportsmanship and attitude at the June Parks
and Recreation Commission meeting. In addition to the recognition at the Parks and
Recreation Commission meeting, teams also received a free pizza party courtesy of
Round Table Pizza, a team picture will be posted on the City of Diamond Bar Website,
and a certificate was awarded to each player and coach on the roster.
Volunteer Assistance
As with all youth sports leagues, volunteer coaches play a huge role in the success of
the program. This program featured the assistance of 14 head coaches and
approximately 7 other assistant coaches. Staff estimates that volunteers collectively
gave over 200 hours of their time during the season. This estimate does not include any
additional team meetings or parties that coaches conducted.
Each of the volunteer coaches was screened through an application process that
included the Live Scan fingerprinting process conducted by the Walnut/Diamond Bar
Sheriff's Department. Each coach (and parent) was required to sign a Code of Ethics
agreement and all coaches were required to attend a training session conducted by the
Positive Coaching Alliance.
Issues to be Re-evaluated (based on Customer Evaluations & Staff
Recommendations)
1. Continue a working relationship with Mt. Calvary.
2. Monitor team practices and provide suggestions to coaches and parents for
appropriate drills each week.
3. Use Futsal balls in all age divisions. Discontinue the use of balls designed for
indoor soccer. Futsal balls have less bounce to them as they are designed for
use on hardwood courts. Indoor soccer balls are designed for use on fields
created specifically for indoor soccer (i.e. artificial turf fields). As such, they
bounce too much for the shorter basketball court that we utilize.
CITY OF DIAMOND BAR
YOUTH SOCCER
FINANCIAL SUMMARY
2010
Projected General Fund Expenditures: $13,183.00
Projected Revenue: $13,290.00
Difference: $107.00
Actual General Fund Expenditures:
Actual Revenue:
Difference:
Total Amount:
Projected Revenue: $13,290.00
111 Participants @ $84
22 Participants @ $79
$9,324.00
$1,738.00
$14,101.00
$11,062.00
ACTUAL PERSONNEL SERVICES ACTUAL: $4,110.00
Projected Personnel Services: $4,453.00
Personnel (40030)
Part -Time Staff $3,563.00
Full -Time Staff $160.00
Personnel Services (40000) $387.00
Worker's Compensation (40083) @ 3.0% $112.00
Medicare (40085) @ 1.45% $54.00
Social Security (40085) @ 6.2% $221.00
ACTUAL OPERATING SUPPLIES (41200) ACTUAL: $3,594.00
Projected Operating Supplies: $3,580. 00
Equipment $457.00
Uniforms $1,924.00
Trophies
Coaches Shirts
Misc.
$653.00
$525.00
$35.00
ACTUAL PRINTING (42110) ACTUAL: $1,497.00
Projected Printing: $450.00
Flyers $1,497.00
ACTUAL FACILITY RENTAL (42140) ACTUAL: $4,900.00
Projected Facility Rental: $4,700.00
Mt. Calvary $4,900.00
Program Evaluation and Financial Summary
Program Title: Adult Excursions
Date: July 8, 2010
Evaluation Prepared by: April Batson, Recreation Coordinator
Summary
The Adult Excursion program is advertised in the quarterly community Recreation
Guide. Twelve excursions are planned by city staff each year. The only excursion with
an age limit was the State Line Turnaround trip in October; the age minimum was 21.
All other trips had an open age limit.
This fiscal year's excursions were: 4t" of July at the Hollywood Bowl, Pageant of the
Masters, Long Beach Lobster Fest, Stateline Turnaround, Craft Fairs and Lunch,
Ronald Reagan Library, Rose Parade, Newport Beach Whale Watching, Carlsbad
Street Fair, Griffith Observatory and Lunch. One excursion, Cerritos Performing Arts
Center for Cirque D'Or, was cancelled due to low enrollment.
Six of our trips were sold out with 44+ participants. This includes the excursions to
Hollywood Bowl and Long Beach Lobster Fest, which had 51+ participants. There were
426 participants who enjoyed the program and the average fee was $44.60 per trip.
This is an increase from last year which had 398 participants and the fee decreased
from an average fee of $49.33. Excursions always include roundtrip charter bus
transportation and a snack. If the trip is advertised as so, it includes admission and
lunch.
This fiscal year there was no February excursion run. This was due to a pattern of low
enrollment in the February excursion. In August 2010 there will be 2 excursions run to
make up for the lack of February 2010 excursion. Excursion fees continue to be lower
on average than in previous fiscal years. This is due to the economy and staff efforts to
continue to make the program affordable for all.
Recommendations and Ideas
• Continue to offer a wide variety of excursions
• Survey participants to gain knowledge of participants' interests
• Continue to offer affordable excursions
CITY OF DIAMOND BAR
Adult Excursions
Financial Summary
FY 09-10
Projected General Fund Expenditures
$22,326.00
1 CS Coordinator- 43 hours @ 33.80
$1,453.40
Projected Prop A Expenditures
$10,500.00
1 CS Specialist- 31.5 hours @ 15.96
$502.74
Projected Revenue
$29,700.00
Personnel Services (40000)
Difference
-$3,126.00
Medicare (40085) @ 1.45%
$32.12
Social Security (40085) @ 6.2%
FY 08-09
Actual General Fund Expenditures
$12,404.58
$14,369.52
Actual Prop A Expenditures
$6,673.39
$6,970.62
Actual Revenue
$18,824.00
$19,069.00
Difference
-$253.97
-$2,271.14
Fee per trip x
number of
Admissions
participants
Revenue
July 2009- Hollywood Bowl
$1,663.00
$48x54
$2,602.00
August 2009- Pageant of the Masters
$1,620.00
$50x43
$2,155.00
September 2009- Long Beach Lobster Fest
$1,237.50
$40x51
$2,040.00
October 2009- State Line
$504.45
$22x38
$847.00
November 2009- Craft Fairs & Lunch
$465.88
$39x20
$780.00
December 2009- Ronald Reagan Library
$919.50
$48x44
$2,117.00
Janurary 2010- Rose Parade
$2,926.25
$98x41
$4,018.00
February 2010- No Excursion
March 2010- Newport Beach Whale Watching
$900.00
$39x45
$1,755.00
April 2010- Cerritos Performing Arts Center'
May 2010- Carlsbad Street Fair
$278.60
$21x44
$924.00
June 2010- Griffith Observatory & Lunch
$1,115.00
$41x46
$1,831.00
TOTAL
$11,630.18
$19,069.00
SUPPLIES (001.5350.41200)
$386.72
Projected Amount - $730.00
Excursions
Rose Parade
287.14
99.58
PERSONNEL SERVICES (001.5350.40030) $2,352.62
Projected Amount - $1841.00
Personnel (40020) Overtime
1 CS Coordinator- 43 hours @ 33.80
$1,453.40
Personnel (40020)
1 CS Specialist- 31.5 hours @ 15.96
$502.74
1 CS Specialist- 7 hours @ 18.48
$129.36
Personnel Services (40000)
Workers Compensation (40083) @ 3%
$66.45
Medicare (40085) @ 1.45%
$32.12
Social Security (40085) @ 6.2%
$39.19
CONTRACT SERVICES (001.5350.45310) $11,630.18
Projected Amount - $19,755.00
Admissions
$11,630.18
PROP A EXPENDITURES (112.5350.45310) $6,970.62
Projected Amount - $10,500.00
Excursions $6,970.62
(Adult Excursions recover 70% of Prop A funds.)
* excursion cancelled due to low enrollment
Program Evaluation and Financial Summary
Program Title: Senior Excursions
Date: July 8, 2010
Evaluation Prepared by: Lorry Meyer, Recreation Specialist
Summary
23 trips were scheduled and 22 trips were taken. One trip was cancelled due to low
enrollment. In general, the casino trips numbers have reduced by about 10-15 people
per trip. As the casinos are offering less than ever before, I think the economy is the
reason for the lower numbers. We still took 1 casino trip a month with an average of 40
people per trip. It seems that there are 4 distinct groups of travelers for these
excursions. The gamblers, the museum and garden folks, the playgoers and the
outside, adventure lovers. While trying to accommodate everyone, the gambling trips
still draw the most people. Especially when including the 2 racetrack venues. To keep
it fresh, the changes 1 have made for 10/11 include a "Viewing of the Rose Parade
Floats" on the 29th of December and a "Little Italy" San Diego Venue. I plan to keep the
race track excursions as they were both sell outs last year.
CITY OF DIAMOND BAR
Senior Excursions
Year End Financial Summary
FY 09-10
Projected General Fund Expenditures $ 26,437.00
Projected Prop A Expenditures $ 23,000.00
Projected Revenue $ 27,540.00
Difference (Senior excursions recover 0% of Prop A) $ (21,897.00)
REVENUE (34730)
FY 08-09
$ 32,696.00
Actual General Fund Expenditures
$
16,340.88
$
21,758.99
Actual Prop Expenditures
$
20,630.00
$
23,151.00
Actual Revenue
$
29,892.00
$
32,696.00
Difference (Senior excursions recover 0% of Prop A)
$
(7,078.88)
$
(12,213.99)
REVENUE (34730)
$ 32,696.00
San Manuel Casino
7/8/2009
53x$22
$
1,166.00
Cornado Tour
7/16/2009
44x$60
$
2,640.00
Fiddler on the Roof
8/8/2009
38x$68
$
2,584.00
Fantasy Springs
8/13/2009
54x$22
$
1,188.00
Day at the Fairplex Races
9/17/2010
37x$35
$
1,295.00
San Manuel Casino
9/2/2009
32x$22
$
704.00
OakGlen
10/7/2010
44x$25
$
1,100.00
Fantasy Springs Casino
10/22/2010
53x$22
$
1,171.00
San Manuel Casino
11/4/2009
30x$22
$
660.00
Palm Springs Follies
11/19/2009
44x$72
$
3,168.00
Victorian Holiday Tour
12/10/2009
27x$54
$
1,458.00
Holiday Lights
12/17/2009
44x$65
$
2,860.00
Valley View Casino
1/20/2010
53x$22
$
1,166.00
Nixon Library/CANCELLED
1/27/2010
$
-
Fantasy Springs Casino
2/10/2010
54x$20
$
1,080.00
Santa Anita Racetrack
2/25/2010
45x$21
$
945.00
Santa Barbara Orchid Show
3/13/2010
54x$22
$
1,188.00
Pala Casino
3/25/2010
44x$16
$
704.00
Getty Villa
4/8/2010
45x$38
$
1,710.00
Fantasy Springs Casino
4/29/2010
53x$20
$
1,060.00
Valley View Casino
5/13/2010
38x$20
$
760.00
Temecula Wineries
5/19/2010
28x$48
$
1,344.00
Fantasy Springs Casino
6/2/2010
54x$20
$
1,080.00
Long Beach Duck Tour
6/23/2010
37x45
$
1,665.00
PERSONNEL SERVICES $ 373.25
Projected Amount - $357
Personnel - Overtime
(1) CS Coordinator $21.41 x 2 hours x 3 trips $ 128.46
(1) Administrative Assitant $25.43 x 1.5 hours i x6 trips $ 228.90
Personnel Services
Worker's Compensation (40083) @ 3.0% $ 10.72
Medicare (40085) @ 1.45% $ 5.18
SUPPLIES -Operating Supplies (41200) $ 961.00
Projected Amount - $1000
Consumables (001.5350.41200) $ 961.00
CONTRACT SERVICES -Excursions (45310) $ 20,424.74
Projected Amount - $22,815
Admissions (001.5350.45310) $ 20,424.74
TRANSPORTATION -PROP A -Senior Excursions (45310)
Projected Amount -$23,000 $ 23,151.00
Transportation (112.5350.45310) $ 23,151.00
JULY PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: JULY PARKS REPORT
DATE: 7/16/10
MEETING DATE: 7/22/10
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
Serviced the scissor lift including battery maintenance, lubrication of
scissor mechanisms and steering kingpins, and applying rodent deterrents
(cayenne pepper).
• Replaced lens in #4 motor court up -light and removed water from #3
motor up -light. Electrical contacts were cleaned to restore function.
Replaced ballast in exterior sconce light and replaced ceiling light ballast
by GVBR section D.
• Replaced ice machine water filters.
• Repaired 'Waxie Solution Station' solvent dispenser.
• Repaired kitchen door air curtain.
• Repaired sink drain trap and installed new soap dispensers in lower ladies
restroom. Replaced batteries for automatic flush valves and repaired the
stall partition support in upper ladies room.
• Repaired delaminated Pine room ceiling panel.
Heritage Park
Checked and cleaned all drinking fountains.
• Washed dugout shade covers.
• Delivered two (2) tons of material for pitching mound construction.
Maple Hill Park
Repaired women's restroom sink.
Pantera Park
• Unplugged urinal in men's restroom.
• Re -nailed wooden planks on playground bridge.
• Replaced damaged vinyl top cap on tennis court net.
• Replaced temperature and pressure relief valves on water heater.
• Repaired temporary fencing set up for field renovation.
Paul C. Grow
• Repaired drinking fountain.
Peterson Park
Unclogged and repaired men's room urinal during an emergency call out
on Father's Day. Girl's softball was hosting their annual tournament and
discovered a problem with the urinal. Staff was dispatched and the
problem was corrected.
Ronald Reagan Park
Repaired women's restroom toilet.
Reset security light time clocks.
Sycamore Canyon Park
• Repainted red curbs in parking lots and along access roads.
0 Repaired a ruptured irrigation main line.
Turf Renovations
Pantera Park and Lorbeer Middle School athletic fields are currently undergoing
turf renovation. The City's contractor, ValleyCrest Landscaping, aerified,
overseeded and top dressed the sports fields at both locations. Pantera's
renovation began June 21 and the fields will remain closed through August 16.
Lorbeer's renovation began June 28 and their field will remain closed through
September 7.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director/�) t
Date: July 16, 2010
Re: July 22, 2010 Meeting Date — CIP Project Up -date Report
CIP Project Up -date:
Silver Tip Mini Park — The Silver Tip Park design that was recommended by the Parks and
Recreation Commission at the June 24, 2010 meeting is scheduled to be considered for approval
by the City Council on August 3. There has been no additional feedback from the neighborhood
since the June 24 Commission meeting. There is $300,000 appropriated in the 2010/11 fiscal year
budget for construction of this project.
11 Parks &Recreation
Commission
AGENDA
Thursday, July 30, 2009
7:00 p.m.
DIAMOND BAR CITY HALL
CONFERENCE ROOM B
21825 Copley Drive
Diamond Bar, California
Chairman Lew Herndon
Vice -Chair Dave Grundy
Commissioner Benny Liang
Commissioner Ruth Low
Commissioner Ted Owens
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a Citypublic meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting. v
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, JULY 30, 2009 - 7:00 PM
DIAMOND BAR CITY HALL
CONFERENCE ROOM B
21825 Copley Drive
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
o Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS LIANG, LOW, OWENS,
VICE-CHAIRMAN GRUNDY, AND CHAIRMAN HERNDON
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS:
Tuesday, July 28 — Parks Master Plan Sub -Committee Meeting - 4pm-8pm -
Diamond Bar City Hall — Conference Room B -.
Thursday, July 30 and Friday, July 31 — DB 4Youth "In Action" will be operating a
snack booth at the City Staff Softball Tournament at Carlton Peterson Park,
24142 E. Sylvan Glen Rd. beginning at 7 pm.
JULY 30, 2009 PAGE 2 PARKS & RECREATION COMMISSION
Tuesday, August 4 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive
Wednesday, August 5 — Summer Concert — Cold Duck (70's Top 40)
6:30pm - 8:OOpm, Sycamore Canyon Park, 22930 Golden Springs
Movies Under the Stars begins at dusk following concert is The
Spiderwick Chronicles
Saturday, August 8 — Parks Master Plan Public Meeting — 9am-11 am —
Diamond Bar Center — Grand View Ballroom
Saturday, August 8 — Trails Master Plan Sub -Committee Meeting — 11:30am-
1:30pm — Diamond Bar Center — Pine Room
Saturday, August 8 — Senior Excursion — Fiddler on the Roof, Pantages
Theater. Departs Diamond Bar Center at 12:30 pm/Returns 6pm
Wednesday, August 12 — Summer Concert — The Wise Guys (Big Band)
6:30pm - 8:OOpm, Sycamore Canyon Park, 22930 Golden Springs
Movies Under the Stars begins at dusk following concert is Little Giants
Thursday, August 13 — Senior Excursion — Fantasy Springs Casino. Departs
Diamond Bar Center at 8am/Returns 6pm
Friday, August 14 — Adult Excursion to Pageant of the Masters, Laguna Beach.
Departs City Hall 5:30pm/ Returns 12am
Tuesday, August 18 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Tuesday, August 18 — DB 4Youth "In Action" will be meeting in preparation for
Teen Night Out on August 21 at Sycamore Canyon Park, 22930
Golden Springs from 6pm to 10pm
Wednesday, August 19 — Summer Concert — Hollywood U2 (U2 Tribute)
6:30pm - 8:OOpm, Sycamore Canyon Park, 22930 Golden Springs
Movies Under the Stars begins at dusk following concert is Bolt
Wednesday, August 19 — DB 4Youth "In Action" to sell glow necklaces at the
Concert and Movie in the Park at Sycamore Canyon Park, 22930
Golden Springs beginning at 6:30pm
Friday, August 21 — Teen Night Out at Sycamore Canyon Park, 22930 Golden
Springs from 6pm to 10pm
JULY 30, 2009 PAGE 3 PARKS & RECREATION COMMISSION
Thursday, August 27 — DB 4Youth "In Action" Meeting — 6pm
The Government Center, 21865 Copley Drive, Diamond Bar
Thursday, August 27 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar.
CONSENT CALENDAR
1.1 Approval of Minutes for June 25, 2009 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
2.3 CIP Projects — Bob Rose, Director of Community Services
1. Sycamore Canyon Park Trail — Phase III
2. Sycamore Canyon Park Trail — Phase IV
3. Sycamore Canyon Park Building ADA Retro -fit — Phase IV
4. Washington Street Mini -Park Design
2.4 Parks Master Plan — Update
1. Public Meeting — Saturday, August 8 — 9-11 am — Diamond Bar Center
2. Follow-up Public Meeting — Saturday, September 12 — 9-11 am — Diamond
Bar Center
2.5 Trails Master Plan — Update — Next Sub -Committee Meeting— Saturday, August
8 — 11:30am- 1:30pm — Diamond Bar Center, Pine Room (lunch will be
provided) — Review of Draft Document
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their activities,
request staff to return with information at a future meeting or request that a matter of
business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
Diamond Bar, CA 91765
JUNE 25. 2009
CALL TO ORDER:
Chairman Herndon called the Parks and Recreation Commission meeting to order at
7:01 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Low led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners: Ruth Low, Ted Owens, Vice
Chairman Dave Grundy, and Chairman Lew Herndon
Absent: Commissioner Benny Liang was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Supervisor; and Alison
Meyers, CS Coordinator.
PRESENTATION OF 2009 YOUTH SOCCER SPORTSMANSHIP AWARDS:
Presentation by RS/Murphey.
RECESS: Chair/Herndon recessed the meeting at 7:02 p.m.
RECONVENE: Chair/Herndon reconvened the meeting at 7:15 p.m.
MATTERS FROM THE AUDIENCE: Resident Tom Ortiz spoke off mike.
CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose.
1. CONSENT CALENDAR
1.1 Approval of Minutes for the May 28, 2009 Regular Meeting.
C/Low moved, C/Owens seconded, to approve the May 28, 2009 regular
Meeting Minutes as presented. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS: Low, Owens, VC/Grundy,
Chair/Herndon
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Liang
JUNE 25, 2009
2. INFORMATIONAL ITEMS
PAGE 2 P&R COMMISSION
2.1 RECREATION PROGRAM REPORT — RS/Murphey
RS/Murphey responded to C/Owens that although there are about 300 on
the waiting list for Summer Day Camp only about 100 per day can be
accommodated. Staff does not keep track of residency to know how
many D.B. residents are on the list.
RS/Murphey responded to C/Owens that there are four adult basketball
leagues.
C/Low asked about a newspaper article referring to D.B. sponsoring exotic
trips out of the country. RS/Murphey explained that RS/Meyer offers
multi -day trips through a couple of different travel providers. She said she
did not believe any out of country trips had been sold. However, the City
has sold quite of few trips within the United States. The City retains a
portion of the fee and the trips are promoted in the Recreation Guide.
D.B. does not subsidize the trips. CSD/Rose said D.B. retains 10 percent
for the booking fees and the trips are fully escorted by the travel agencies.
One of the leading requests from seniors is for multi -day trips. It proved to
be too expensive for staff to run the trips. The good thing is that even if
D.B. sold only three or four trips this company offers this service to so
many other cities that the trip still goes. RS/Murphey said each trip
includes pickup from home and drop off at home after the trip. CSD/Rose
said that it is not limited to seniors, any adult can take advantage.
C/Owens asked if the City Attorney has any liability issues and CSD/Rose
responded that the provider has insurance to cover liability issues. All
third party contractors provide insurance for the City as additional insured.
RS/Murphey responded to Chair/Herndon that registration for Summer
Day Camp is taken at the Diamond Bar Center and the program takes
place at Heritage Park. CSD/Rose said there is no other facility that the
City can commit five days a week.
CSD/Rose responded to Chair/Herndon that RC/Tarazon puts together a
thank you gift bag to present to the West Coast Arborist representative at
the ceremony.
C/Owens asked if a thank you letter had been sent to the LDS Church and
CSD/Rose responded affirmatively.
2.2 PARKS REPORT — PMS/Jordan
C/Owens suggested the Commission send a letter of congratulations to
Girl Scout Ashley and her crew for her community service.
Chair/Herndon said he noticed that there seemed to be a lot more graffiti
JUNE 25, 2009 PAGE 3 P&R COMMISSION
reported and wondered if it was a trend. PMS/Anthony said it was not a
trend. The graffiti he reported was minimal. There is a situation at
Sycamore Canyon Park adjacent to the creek about 600 to 700 feet south
of the deck where there is quite a bit of graffiti. It appears there has been
a lot of activity after hours including drinking. There was a tent in that
location where it appeared people were camping out. The Sheriff's
Department has been informed and they are monitoring the situation. He
will be working with CCC to eradicate the graffiti, the majority of which is
on trees and rocks. Outside of Sycamore Canyon there has not been
much of an increase. Chair/Herndon said that the new Parks Master Plan
calls for cameras at the entrance to parks. Has the City considered
proceeding with that installation any sooner? CSD/Rose said that item
was removed from the proposed 2009/10 FY budget.
2.3 2010 CPRS CONFERENCE - Palm Springs, March 9 through March 12,
2010.
CSD/Rose reported that early bird registration prices for the conference
end on October 31. If Commissioners are prepared to commit to
attending the Conference, staff can proceed with registration after July 1.
VC/Grundy asked if the City was applying for any awards through the
Conference. CSD/Rose felt staff should apply for the Steep Canyon Trail
project.
Chair/Herndon asked if there were any awards for programs such as the
Volunteen program and CSD/Rose said they were all eligible.
C/Owens said he would attend the Conference.
2.4 PARKS MASTER PLAN UPDATE — CSD/Rose stated that the next
meeting is scheduled for Tuesday, June 30 to discuss the Draft Parks
Master Plan and priorities discussed at the previous meeting. Staff is
preparing a Study Session on the Parks Master Plan for Thursday, July 30
in place of the regular meeting. The next public meeting is scheduled for
Saturday, August 8 from 9:00 a.m. to 11:00 a.m. with a follow up public
meeting on Saturday, September 12 from 9:00 a.m. to 11:00 a.m. to
receive public comments. Depending on the amount of comments and
the changes that would need to be made to the Draft document, it will be
presented at the September or October Parks and Recreation
Commission meeting after which there would be a final presentation to the
City Council
C/Low asked if the document would be finished in time to apply for a
conference award and CSD/Rose said it is possible.
Chair/Herndon said he would be out of town on July 30tH
C/Low moved, VC/Grundy seconded, to adjourn the regular July 23, 2009
Parks and Recreation Commission meeting to the July 30th Commission
JUNE 25, 2009
PAGE 4 P&R COMMISSION
Workshop due to an anticipated lack of quorum. Without objection, the
motion was so ordered.
2.5 Trails Master Plan Subcommittee (C/Low and C/Herndon) — Schedule
subcommittee meeting to review draft document
Following discussion about whether to blend the Trails Master Plan with
the Parks Master Plan, C/Low believed that in the interest of efficiency,
public comments should be received concurrently and the subcommittee
meeting could be scheduled prior to the first public meeting.
3. OLD BUSINESS: None
4. NEW BUSINESS:
July is Parks and Recreation Month — Review Resolution, provide input and
recommend its adoption by the City Council at their July 7, 2009 meeting.
VC/Grundy offered to accept the Resolution if Chair/Herndon was not available.
5. ANNOUNCEMENTS:
C/Low wished everyone a happy and safe July 4th and was certain the 4th of July
Blast would be terrific. She highly recommended the book 1776.
VC/Grundy said that in his opinion, the City has been doing a great job with the
field allocation meetings. For the most part the process runs pretty smoothly in
spite of D.B. being tight on field space. He may be a little late for the July 30th
meeting.
C/Owens concurred with VC/Grundy about the user group meetings.
Chair/Herndon complimented staff on a great job. The reports represent a great
effort on staff's part and he is always impressed by staff.
ADJOURNMENT: VC/Grundy moved and C/Owens seconded to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Herndon adjourned the meeting at 8:00 p.m.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
CHAIRMAN LEW HERNDON
DIA1IOND BAR
Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Supervisor
DATE: July 22, 2009
MEETING DATE: July 30, 2009
Community Recreation Guide
The summer 2009 Community Recreation Guide has been mailed to the residents of
Diamond Bar with a mailing list of approximately 815 non-residents on a quarterly basis. It is
available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community
Center, Pantera Park Activity Room and Diamond Bar Public Library. The fall guide is on
schedule to be delivered to residents the first week of August.
Contract Classes
Spring 2009
Spring classes are officially over. We had 1,072 participants in 211 classes this spring. In
2008 we had 1,186 participants in 202 classes. Our most popular classes this spring were:
Baby Ballet, tennis for all ages, Evening Pilates, Basketball Skillz, Kajukenbo, youth art,
gymnastics, Performing Arts, Zumba, adult dance classes, Yoga for Health, and Hatha Yoga.
Summer 2009
Summer classes are off and running! Thus far we have 1,042 participants registered in 240
classes. The most popular so far are: tennis for all ages, Yoga for Breathing, Yoga for
Health, Line Dance Exercise, Baby Ballet, Zumba, Basketball Skillz, youth gymnastics, youth
bowling, youth art, youth soccer, Pre -Algebra, Evening Pilates, guitar, SAT Prep, and
ballroom dance. Zumba is held at the Diamond Bar Center on Monday nights in the
Sycamore Room. It is the newest and hottest fitness craze to sweep the nation. Zumba
loaded with red-hot dance steps, pulsating Latin rhythms and easy -to -follow routines, this
exercise gets all participants movin', groovin' and shakin' to the rhythms of salsa, cumbia,
samba, merengue and more! This class has been extremely popular with 20 participants
enrolled and is taught by fitness instructor Theresa Winecki.
Youth Programs
Tiny Tots
Tiny Tots started the first session of only morning classes going 3'/2 hours instead of 2'/2
hours on Monday, June 29, The Tiny Tots teachers have reported the session is going very
well. Both classes have adjusted their snack time to try and curb the appetites of the
children until they leave at 12:30pm. Heritage Park has 16 enrolled in the 4 and 5 year old
class and 15 in the 3 year old. Pantera Park has 15 enrolled in the 4 and 5 year old class and
20 in the 3 year old class. The summer session theme is "Fun in the Sun." The students
enjoy educationally fun activities during the eight week session.
DB 4Youth and DB 4Youth "In Action"
DB 4Youth sold 161 glow necklaces which raised $295 at the 4th of July Blast with the
Diamond Bar Community Foundation. Bridgette Del Rio Cortez, as a member of the
Diamond Bar Community Foundation, chaperoned the 9 youth who worked shifts that
evening. DB 4Youth displayed information about Teen Night Out coming up on Friday,
August 21 which features Laser Tag, Carnival Games, food and a DJ. DB 4Youth Chairman,
Richard Caldera reported that there was considerable interest in Teen Night Out. The left
over gylow necklaces will be used for other DB 4Youth events, including Teen Night Out and
the 6t , 7th and 8th Grade Dances. Please save the date Friday, August 21 to join us at Teen
Night Out at Sycamore Canyon Park.
Volunteens
Volunteers continue working in Day Camp, Tiny Tots, Senior programming, Youth Baseball
and Concert/Movies in the Park. Two volunteens at each site (Peterson and Heritage)
started Youth Baseball on Monday, July 6th from 4 to 9pm. Approximately 17 Volunteens
started working Concerts/Movies in the Park, Wednesday, July 8. They assist with the
bounce houses, face painting and many other jobs each Wednesday of the Concert series.
We will recognize all the Volunteens at the September Parks and Recreation Commission
meeting.
Summer Day Camp
Summer Day Camp started on Monday, June 8. The average enrollment is 100 campers per
week. If plans change for families and a child drops from the program another child is invited
to attend from the 300 camper waiting list. So far we have been able to fill all the vacant
spots. Major Excursions include Castle Park, Corona Del Mar, Rock City Ropes Course and
Rock Climbing, Knott's Berry Farm and the 18 acre water park "Splash" in La Mirada. Minor
excursions include places like Oak Tree Lanes, Oak Valley Nature Center, John's Incredible
Pizza, Comedy Sportz (improvisational theater) and Laser Quest. On Thursdays beginning
the third week of camp campers go swimming at the Brea Plunge. Mondays and Fridays are
spent at Heritage Park doing PeaceBuilder activities (conflict resolution program), games,
crafts, cooking and sports. On some Fridays there is a parent hosted pot luck. It is exciting
to see the variety of food brought in by the 100 families of the Day Campers.
PA
Youth and Adult Sports
Youth Indoor Soccer
A full financial summary and program evaluation will be included in the August report.
Youth Baseball
The 2009 Summer Youth Baseball season began on Monday, July 6, with teams playing
twice per week. We have 223 participants playing in four divisions this summer. The 4-5 Tee
Ball and 6-7 Coach Pitch divisions play their games at Peterson Park. The 7-9 Double A and
the 9-11 Triple A divisions (with lead-off) play their games at Heritage Park. Games continue
until August 15. The $84 registration fee includes a team hat, jersey, trophy, and ten games.
Parents and staff have been surprised by the tremendous talent we have this year. The 4-5
year olds (tee ball) are making strong improvements each week with learning baseball
basics. The 6-7 (coach pitch) have really kicked it up a notch with hitting and fielding skills.
7-8-9 (double A) are striving on learning the game of baseball and transitioning into player
pitch. Lastly, the 9-10-11 year olds (triple A) have really made the most progress playing on
65 foot base paths and leading off. It is safe to say that participants of all ages are enjoying
the game of baseball and having fun! The season concludes on Saturday, August 15 at
Heritage Park with our annual end of season baseball picnic. Please join us!
Adult Basketball
The adult basketball spring 2009 season began on May 3 and ends on July 19.
Championship games will be played at Diamond Bar High School and South Pointe Middle
School. The league was divided into four divisions and the division champions will be
awarded a team trophy and tee shirts. The second place teams will receive a team trophy
for their efforts. Included in the $330 registration fee are 9 league games plus a qualification
game, scorekeepers, and championship awards. The teams also paid $20 per week for the
officials. The fall session of adult basketball will begin on September 13. There is a break
between sessions due to gym closure.
Adult Volleyball
The adult volleyball program plays at South Pointe Middle School on Mondays. There were
17 enrolled in the program. For only $40, participants received 10 weeks of play on two
courts of action from 7-9pm. The next session begins September 14. There is a break
between sessions due to gym closure.
Table Tennis
The Table Tennis program continues play at Heritage Park on Tuesday (average of 12
participants), Thursday (average of 10 participants), and Sunday (average of 9 participants)
evenings. This FREE drop-in program features three Butterfly professional tables for use by
the public. All players need is a paddle and table tennis balls to play! Open play takes place
from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Adult Excursions
Friday, July 3, 2009 — Hollywood Bowl- 4th of July Spectacular- SOLD OUT!
Staff escorted this SOLD OUT excursion to the Hollywood Bowl to enjoy the excitement of
John Fogerty and the Los Angeles Philharmonic. The relaxing bus ride was a great start to
the evening. Upon arrival participants ate dinner on their own and socialized until the show
began. The first part of the show was the Los Angeles Philharmonic playing All-American
tunes such as Michael Jackson's Thriller, the "Beef- it's what's for dinner" song and many
others. The second part of the show was John Fogerty playing his All-American hits. The
crowd loved all the songs. Many were standing and dancing to the music. The evening
finale was a fantastic fireworks show, Hollywood Bowl style. The excursion included
roundtrip transportation, admission to the show and a snack for $48. The trip sold out with
56 participants and 10 more tickets had to be ordered to accommodate all 56 participants.
Friday, August 14, 2009 — Pageant of the Masters- SOLD OUT!
If you've never been to this performance, or even if you've seen it before, you won't want to
miss this unique evening. Be prepared to be awed by the magnificent works of art and the
real people posing who stand motionless with the framework. Bring your binoculars to get an
up close ... you won't believe your eyes view! This excursion includes roundtrip
transportation, admission to the show and a snack for $50. The trip is full with 45
participants.
Saturday, September 12, 2009 — Long Beach Lobster Fest- SOLD OUT!
The famous Long Beach Lobster Festival serves up the best Maine lobster this side of the
Mississippi. Spend your afternoon enjoying the live international entertainment, dancing,
beach bars, a giant food court, children's stage and of course, lots of Maine lobster! Lunch
consists of a 1.25 pound lobster feast provided by Bristol Farms. This excursion includes
roundtrip transportation, lunch, souvenir photo, admission and a snack for $40. The trip is
full with 45 people registered.
Seniors
Full Senior Classes
• Tai Chi — Mondays and Thursdays
• Mobility through Exercise — Mondays, Wednesdays, Thursdays and Fridays- 3 classes
each day
• Internet Research—Thursdays
• Digital Photography — Tuesdays -2 classes
• Computer 1
• Computer 2
• Computer 3
• Watercolor — Mondays
• Gardening —Wednesdays
• Drawing — Tuesdays
• Quilting — Thursdays
• Needlework — Thursdays
Senior Seminars — July 2009
7/1 Attorney Appointments
7/10 Reverse Mortgage
7/13 Entitlement Benefits
4
7/20 Drive Well
7/23 & 24 AARP Mature Driving
7/27 Travel Slide Show by Premier World Discovery
Senior Activities and Services
• Bridge every Wednesday
• Mahjong every Wednesday
• Bingo every Tuesday and Friday
• Complimentary Legal Services every 1 st Wednesday of the month
Senior Excursions
July 16, 2009 — Coronado Island — This trip has been sold -out with 45 people registered
since May. It is a trip to San Diego where we get dropped off at the Coronado Ferry for a
ride to the island. Followed by shopping, lunch and a 90 minute docent guided tour of the
Hotel Del Coronado. The excursion fee was $60.
Senior Extended Excursions
Recreation Services has been offering extended trips to the seniors for one year now.
Premier World Discovery, Collette and Globus are the travel companies coordinating the
trips. The City receives a 10% commission for each trip sold through the city. The projected
revenue for extended trips was $5,000.00 and our actual revenue was $6,029.90. This
represents 31 passengers on six different trips for fiscal year 08/09 averaging $194.51 in
commission per person. Trips are currently advertised in the quarterly recreation guide and
through seasonal slide shows at the DBC. ,The most popular trip offered was the 'Rails of
New England" with 16 passengers in the fall of 2008. Due to the popularity of this trip it is
being offered again this fall and has 5 signed up.
July 12, 2009 — Cape Cod and the Islands
We had 3 travelers on this 8 day excursion at a ticket price of $1979 per person.
Net revenue to the city is $593.70.
Senior Special Events
July 23, 2009 — Western Bar-B-Que and Casino Night
This was the 6th Annual Western Senior Casino Night. There were 95 seniors in attendance
and everyone had a great time feasting on bar-b-que tri -tip and all the fixings. Games
included "Craps", Poker, Roulette and 21. We even had a couple of celebrity dealers!
Senior Groups and Clubs
Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
• The Diamond Bar Chinese Senior Association has 260 members and meets the
second Saturday of each month.
• The Diamond Age Seniors has 220 members and meets each Monday, Wednesday,
Thursday, and Friday.
• The Sunshine Seniors has 250 members and meets the second and fourth Sunday of
each month.
The Diamond Bar Senior Citizen's Club has 372 members and meets each Tuesday
with approximately 200 at each meeting.
Community Development Block Grant (CDBG)
July is the designated time to begin gathering CDBG "Age Verification" forms from the more
than 500 seniors that frequent the Diamond Bar Center and Heritage Park. City staff will be
entering client information into the CDC's new Public Service Model which holds the
database of clients served.
Special Events
4th of July Blast
The event took place on Saturday, July 4, 2009 at Diamond Bar High School, from 5-9:30pm
The day started off with a welcome speech and introductions from Mayor Everett introducing
all Council Members and Commissioners present. Also introduced was the band the "Ho -
Dads", who rocked the night away. Joining them on stage was Jamie Beeman who sang
four patriotic songs including the national anthem at 8:45pm.
During the event families were entertained by Uncle Sam on stilts and the popular kid zone
area which featured: face painting, lanyards, bookmark craft, bracelet making, patriotic
tattoos, coloring, jumpers and a balloonist.
In addition picnic games were introduced this year and turned out to be a big hit. Tug -of war
had competitions from child through adult, water balloon toss and potato sack race also
proved to be very exciting. All winners from these events received a Diamond Bar 20th
Birthday Party tee shirt. The night concluded with a firework show starting at 9pm lighting up
the Diamond Bar sky.
Full Financial Summary and Evaluation to follow in the August commission report
Concerts in the Park/ Movies under the Stars
Concerts are at a record high in regards to attendance. Staff estimates an average crowd of
1,200 in attendance. Participants have been gathering at Sycamore Canyon Park every
Wednesday night starting July 8. The first few concerts have had great success entertaining
the crowd and getting them off their feet. Diamond Bar residents are looking forward to the
rest of the series including Wednesday, August 19 when Hollywood U2 (tribute to U2) takes
the stage.
Movies are also up in attendance with more and more movie goers each week. The series
has started strong with movies such as: Open Season 2, Journey to the Center of the Earth
and Igor! However, I think a Diamond Bar favorite will be "Bolt" on Wednesday, August 19.
Please join us for this popular night of fun!
Facility Rentals
Heritage
There were 12 rentals of Heritage Park Community Center during the month of July which
included a church, an ongoing meditation class, and family celebrations. Total revenue for
the month of July was $2050.
Pantera
There were 2 rentals of the Pantera Activity Room for July with total revenue of $40.
Picnic Reservations
As of July 22, there have been 25 picnic reservations. Sycamore Canyon Park, Heritage
Park and Pantera Park have all been reserved 5 times each. Ronald Reagan has been
reserved 8 times and Peterson Park has had 2 reservations. The revenue of these
reservations is $725. The revenue for July 2008 was $425.
Diamond Bar Center
The Diamond Bar Center was the venue for a total of 58 private, business, and non-profit
rentals during the month of June. There were four yoga meetings, thirteen weddings, one
birthday, nine business meetings, seven city events, eighteen church rentals, two school
events, two graduation parties, and two baptism parties. A total of $53,092.79 in rental fees
was collected during the month of June for Diamond Bar Center rentals. There were 58
rentals in June 2008 and the revenue collected was $61,457.00.
Grants
Recreational Trails Program (RTP)
The Recreational Trails Program grant is due on October 1, 2009. Staff is preparing an
application for the development of the Summit Ridge Park Southern Trail that starts from the
over flow parking lot by the Diamond Bar Center. Creating a trail log is one of the
requirements of the application. A trail log measures in feet where the trail route will go, the
changes that need to be made and where amenities will be placed. As part of the
preparation for writing the grant staff hiked the trail and started a preliminary trail log. Staff
located and noted various areas for vista points and benches. Staff also found that once we
had hiked over the first hill, that there was not a clear hard pan trail that leads to the area
around Dare Court where the trail is intended to join the Steep Canyon Trail and the Canyon
Route. Staff will hike the trail a few more times to determine the best route for the trail.
JULY PARKS REPORT
During the previous month, the Maintenance Staff has been working on various projects
throughout the City. The following is a brief recap of some of the more significant projects.
Diamond Bar Center
• Cleaned all Diamond Bar Center carpeting. (DFS)
• Cleaned all interior and exterior windows. (Merchants)
• Serviced (de -scaled) ice machine.
• Painted lower half of exterior emergency generator wall.
• Pressure washed exterior trash area wall.
• Cleaned Ballroom chairs.
• Painted exterior columns at Motor Court, Oak Room, Maple Room and Main Entrance
and painted exterior walls of Oak Room and Maple Room.
• Cleaned baseboards throughout facility.
• Rebuilt and reinstalled ballast for sub -surface tree up light.
• Cleaned Maple Room sink drain.
• Repaired wood corner molding in Section "B" of Grandview Ballroom (GVB).
• Adjusted Oak Room exterior door linkage.
• Replaced audio receptacle panel in the Grandview Ballroom stage floor box.
• Re -anchored floor electrical plates in the "E" section of the Grandview Ballroom.
• Cleaned the water level sensors of the outside water feature.
• Replaced both the emergency ballast and standard ballast in the southwest Main Lobby
up light.
• Re -glued the carpet at the entrance of section "D" of the Grandview Ballroom.
• Cleaned out kitchen sink drain.
• Spread decomposed granite on the "melted spots" in the DG trail paths between the
Diamond Bar Center and the water feature.
• De -scaled men's room urinals.
• Cleaned wash room sink drains, de -scaled drinking fountains.
• Recharged scissor lift trailer battery.
• Topped off and charged Gem car batteries. Replaced windshield wiper blades.
• Partially reorganized upper storage area.
Heritage Park
• Repaired malfunctioning urinal in men's room.
• Replaced wood at softball backstop and repaired fencing.
• Re-lamped one (1) basketball court security light.
• Built baseball pitcher's mound and installed 65' bases for the City's Youth Baseball
program.
Maple Hill Park
• Re-lamped one (1) tennis court lamp.
Pantera Park
• Re-lamped one (1) walkway light and replaced malfunctioning ballast.
Paul C. Grow Park
• Repaired damaged park access gate in parking lot area.
• Replaced wood at softball backstop.
• Re -graded home plate and backstop area at softball field,
Peterson Park
• Replaced and painted six (6) trash cans.
• Adjusted softball field bases for Youth Baseball Program.
• Replaced backstop wood at field # 2.
• Re-lamped one (1) snack bar light.
• Fabricated and installed two (2) concrete filled bollards at the parking lot entrance to
prevent cars from driving over shrub beds.
Ronald Reagan Park
• Unclogged sink drain and repaired malfunctioning toilet in the women's restroom.
• Unplugged a urinal in the men's room.
• Re-lamped one (1) tennis court light.
• Re-lamped two (2) parking lot lights.
• Replaced and painted two (2) trash cans.
Sycamore Canyon Park
• Upper and lower picnic areas had to be washed due to unknown persons who dumped
several bottles of hand soap on the picnic tables and sidewalks creating a slipping
hazard.
• Repaired temporary fence at observation deck.
• Re-lamped one (1) parking lot light.
Starshine Park
• Repaired electrical control box and lock.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director�( ,
Date: July 23, 2009 �/
Re: July 30, 2009 Meeting Date — CIP Projects Up -date Report
CIP Projects Up -date:
1. Sycamore Canyon Park Trail — Phase III — This project is now out to bid, with bids due for
submittal on Tuesday, July 28 by the construction contractors. The goal is to have this project
completed by December 31, 2009. This project will replace the wood steps with concrete stairs
with metal handrails that lead from the trail head off of Diamond Bar Blvd to a new DG trail along
the existing bench drain. It will also replace the chain link fence with lodge pole fencing, remove
the cross slope of the existing hard pan trail from the concrete stairs to the waterfall, and add
drainage along the trail.
2. Sycamore Canyon Park Trail — Phase IV — Plans have been submitted by our consultant,
Architerra, for the second round of plan check. As soon as plan check is complete, the project will
go out to bid. As of right now, all funding for this project is available so the project is moving
forward.
3. Sycamore Canyon Park ADA Phase IV — This project is now out to bid, with bids due for
submittal on Thursday, August 20 by the construction contractors. The goal is to have this project
completed by December 31, 2009. This project will remove architectural barriers to wheel chair
access to the restrooms and office building at Sycamore Canyon Park. It will also increase the
number of stalls in each restroom. This will be done by removing the exterior walls on the south
side of the building and moving them to the existing brick pilasters.
4. Design of Washington Street Mini Park — Staff will be meeting with the design consultant,
David Volz Design, on Tuesday, July 28 to kick-off this project. A neighborhood meeting will be
scheduled at the park site in early fall to start the public input process for the design. All
Commissioners are welcome to attend the neighborhood meeting. More information on this
meeting will be forthcoming.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: July 23, 2009
Re: July 30, 2009 Meeting Date — Parks Master Plan — Schedule of Meetings
Parks Master Schedule for Review and Adoption
Thursday, July 30, 7 PM Parks and Recreation Commission Meeting — Commission review of draft
document in a study session format.
Tuesday, August 4, 5:30 PM — Staff presentation of the draft Master Plan to the City Council*
Saturday, August 8, 9:00 AM - 11 AM — Public Workshop Presentation of the draft Master Plan
and public comment.
Saturday, September 12, 9:00 AM - 11 AM — Public Workshop follow-up on public comments
about draft Master Plan.
TBA — final Master Plan presented to Parks and Recreation Commission for recommendation to
the City Council
TBA - final Master Plan presented to City Council.
Staff plans to post the draft Parks Master Plan on the City Web site after the presentation to
the City Council.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the P r and Recreation Commission
From: Bob Rose, Community Services Directo&016&
7 'Y
Date: July 23, 2009 /j,
Re: July 30, 2009 Meeting Date — Trails Master Plan — Up -date
Trails Master Schedule for Review and Adoption
The Trails Master Plan is an element of the Parks Master Plan and will follow the same schedule
for adoption. The Trails Master Plan sub -committee will meet separately from the Parks Master
Plan sub -committee to review and comment on the draft Trails Master Plan. The next meeting for
the Trails Master Plan sub -committee is:
Trails Master Plan sub -committee meeting
Saturday, August 8, 11:30 AM — 1:30 PM — Diamond Bar Center Pine Room — Lunch will be
provided.
Staff plans to post the draft Trails Master Plan on the City Web site after the study session
presentation of the draft Parks Master Plan to the City Council on August 4, 2009.