HomeMy WebLinkAbout06/24/2010Parks & Recreation
Commission
AGENDA
Thursday, June 24, 2010
7:00 p.m.
THE GOVERNMENT CENTER
:•�-�-•• KA
21865 Copley Drive
Diamond Bar, California
Chairman Dave Grundy
Vice -Chairman Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that any person in need of any type of special equipment,
assistance or accommodation (s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking" The City of Diamond Bar uses recycled paper
in the Hearing Board Room. .Hab and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, June 24, 2010 — 7:00 PM
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Li Advice to the City Council
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
PRESENTATION OF SPORTSMANSHIP AWARDS FOR YOUTH SOCCER PROGRAM
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS:
Sunday, July 4 — Fourth of July Blast — 5-9:30pm, live music by ""Surf City" and
free fireworks show begins at 9pm, Diamond Bar High School, 21400
Pathfinder Road, Diamond Bar
June 24, 2010 PAGE 2 PARKS & RECREATION COMMISSION
Sunday, July 4 — 4t" of July at the Hollywood Bowl - Adult Excursion Departs
City Hall, 21825 Copley Drive: 5pm / Returns: 12am
Monday, July 5 — City offices will be closed.
Tuesday, July 6 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, July 7 — Summer Concert — The Answer (classic rock)
6:30pm - 8pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is Planet 51
Wednesday, July 14 — Senior Excursion to Pala Casino in Pala, CA
Departs the Diamond Bar Center: 8am / Returns: 5pm
Wednesday, July 14 — Summer Concert — Suave (Latin)
6:30pm - 8:00pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is Shorts
Friday, July 16 — Teen Night Out — Sycamore Night Safari
6pm - 10:00pm, Sycamore Canyon Park, 22930 Golden Springs
Tuesday, July 20 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, July 21 — Summer Concert — Doo Wah Riders (Country)
6:30pm - 8:00pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is Monsters vs. Aliens
Thursday, July 22 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar
Wednesday, July 28 — Summer Concert — County Line (Contemporary Rock)
6:30pm - 8:00pm, Sycamore Canyon Park, 22930 Golden Springs
Movie beginning at dusk following concert is Imagine That
Thursday, July 29 Gene Autry Western Heritage Museum — Senior Excursion -
Departs the Diamond Bar Center: 9am / Returns: 4pm
Thursday, July 29 — DB 4Youth and DB 4Youth "In Action" Meeting —
6pm — The Government Center, 21865 Copley Drive, Diamond Bar
June 24, 2010 PAGE 3 PARKS & RECREATION COMMISSION
1. CONSENT CALENDAR
1.1 Approval of Minutes for May 27, 2010 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation — Summer Special Events - Andee Tarazon,
Community Services Coordinator
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation — Cell Sites in City Parks
3. OLD BUSINESS —
3.1 Sub -Committee Assignments — The Chairman of the Parks and Recreation
Commission assigns members to the various sub -committees. Current sub-
committees include User Group, Parks Master Plan, and Trails Master Plan. A
potential new sub -committee is one to assist DB4 Youth "in Action". Due to Brown Act
restrictions, sub -committees are limited to two commissioners per sub -committee.
Recommended Action: Determine the need for each of the sub -committees listed
and appoint Commissioners accordingly.
4. NEW BUSINESS —
4.1 Silver Tip Mini -Park — Review of Proposed Conceptual Plan
Recommended Action: Review the conceptual plan, receive public input, and
recommend approval of the plan to the City Council.
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
MAY 27, 2010
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Lew Herndon, Benny Liang, Dave
Roberto, Vice Chairman Ted Owens and Chairman
Dave Grundy.
Staff Present: Bob Rose, Community Services Director; Claude
Bradley, Parks and Maintenance Supervisor; Christy
Murphey, Recreation Supervisor; Lorry Meyer,
Recreation Specialist, and Marcy Hilario, Senior
Administrative Assistant.
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CALENDAR OF EVENTS:
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2.
CONSENT CALENDAR
As presented in the agenda.
1.1 Approval of Minutes for April 22, 2010 Regular Meeting.
C/Roberto moved, C/Herndon seconded, to approve the April 22, 2010
regular Meeting Minutes as amended. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
INFORMATIONAL ITEMS
Herndon, Roberto, VC/Owens,
Chair/Grundy
None
Liang
None
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
2.1.1 PowerPoint Presentation —Senior Programs— RS/Meyer
MAY 27, 2010
PAGE 2 P&R COMMISSION
2.2 Parks Report — PMS/Bradley
2.2.1 Power Point Presentation — Sycamore Canyon Park Trail Phase IV
— PMS/Bradley
2.3 CIP Projects Update — CSD/Rose
2.3.1 Washington Street Mini Park — CSD/Rose reported that the
construction documents have been submitted for the first round
plan check which generally takes about six weeks for completion.
After the plan check is completed, the project will go out to bid.
The City Council set the appropriation for construction at $510,000
which was approved in the budget on May 18.
2.3.2 Sycamore Canyon Park Trail — Phase IV — CSD/Rose stated that
the consultant is still working on the construction documents. The
next step is to design the retaining walls to make certain they meet
the same criteria as in Phase III. This project should go out to bid
by early summer with the 90 -day construction phase to commence
no later than the beginning of fall.
2.3.3 Sycamore Canyon ADA — Restroom and Office Project —
CSD/Rose reported that this project was completed on May 13 and
a Notice of Completion was filed. The restrooms are now open for
public use.
2.3.4 Silver Tip Mini -Park — CSD/Rose stated that the second
neighborhood meeting will take place on June 12 at 10:00 a.m. at
the site. Residents will comment on alternative plans and, if all
goes well, the project will be presented to the Commission in June
for consideration and recommendation to the City Council.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 Subcommittee Assignments
Chair/Grundy asked for consideration of additional subcommittees and
asked that this matter be held over to the next Commission meeting for
consideration.
4.2 Park Walkthroughs
After some discussion by the Commission, the following schedule was
agreed upon:
C/Herndon — Peterson and Ronald Reagan Parks
C/Liang — Maple Hill and Heritage Parks
MAY 27, 2010
PAGE 3 P&R COMMISSION
C/Roberto — Sycamore Canyon Park
Chair/Grundy — Pantera Park
VC/Owens — Pantera and Maple Hill Parks
Commissioners will be contacted with further details of dates and times.
5. ANNOUNCEMENTS:
C/Liang expressed his positive feelings about the senior program.
C/Roberto asked if the City participated in the WVUSD 5K run/walk. CSD/Rose
said that the only City involvement was by the Sheriff's Department. C/Roberto
wondered if the City might do something to help the school district with the event
in the future.
C/Herndon asked if there was any updated information available regarding the
new City Hall purchase and/or the NFL stadium. CSD/Rose responded that the
City has not yet opened escrow on the building, but would likely be in escrow in
the next couple of weeks. The close of escrow is anticipated by August or
September, with the move to take place about the first of July 2011, the next
fiscal year. With respect to the stadium, CSD/Rose's understanding is that there
will be no updates until after the next Super Bowl, 2011.
VC/Owens thanked staff for maintaining the City's facilities in good fashion. He
also asked about a senior excursion that he and his wife attended during the
week and it was discovered that this was a senior club sponsored trip, not a City -
offered trip. VC/Owens stated that he and his wife enjoyed the trip.
Chair/Grundy shared that he appreciates all of the work staff does. He
requested that the Commission receive a presentation on the building the City
plans to purchase for the new City Hall when staff feels the time is right.
ADJOURNMENT: C/Herndon moved and VC/Owens seconded the motion to adjourn
the meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 7:45 p.m.
The foregoing minutes are hereby approved this day of 2010.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, CHAIRMAN
QW)IONB BAR
^' t ,1 - 1 r
Recreation Program Update
TO: Honorable Chairman & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Supervisor
DATE: June 17, 2010
MEETING DATE: June 24, 2010
Community Recreation Guide
The Summer 2010 Community Recreation Guide was mailed to the residents of
Diamond Bar the first week of May, along with a mailing list of approximately 250 non-
residents. It is available to be picked up at City Hall, Diamond Bar Center, Heritage
Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Spring 2010 -- The Spring session is coming to an end; the session ends on June 18.
This session offered 178 classes and 885 participants were registered for the session.
The most popular classes were: Baby Ballet, tennis for all ages, Kajukenbo, Karate,
evening pilates, PiYo, Tae Kwon Do, adult yoga, cardio kickboxing, youth basketball,
baseball and soccer, piano, and adult ballroom dance. One of our most popular spring
classes was a new class, beginning piano for youth and adults. The classes were
taught by Craig Davis, an instructor new to Diamond Bar Recreation. The classes
focused on learning the fundamentals of piano playing and learning how to read music.
There were two classes are for children ages 5-10 and one class for youth and adults
10 and up. The class was held on Wednesday evenings at the Diamond Bar Center.
There were a total of 16 participants in three classes.
Summer 2010 — The 2010 summer season kicks off on June 26. Summer class
registration is off to a running start. So far we have 485 participants in 234 classes.
One of our most popular classes this summer is the new class Lego Engineering Camp
for youth ages 7 to 12. The camp is four days for three hours each day at the Diamond
Bar Center. The company, PlayWell TEKnologies, brings thousands of Lego pieces to
facilitate their instructors helping the participants learn about engineering through
building with Legos. The camp is full with 24 participants and the class starts June 28.
Staff is working with PlayWell to see if another week is available for an additional class.
Youth Programs
Tiny Tots -- Tiny Tots graduation was Friday, June 11. There were 21 graduates from
Heritage Park and 18 from Pantera Park. The children said the pledge of allegiance
and sang "This Land is My Land" before receiving their diplomas. Parents brought many
delicious dishes for the potluck that immediately followed the ceremony. The theme
was puppets and the entertainment was marionettes. Tiny Tots summer session started
on Monday, June 14. For the first time the summer session will be 10 weeks long. At
Heritage Park the current enrollment is 15 in the 3 year old class and 20 in the 4-5 year
old class. At Pantera Park the current enrollment is 14 in the 3 year old class and 11 in
the 4-5 year old class.
DI3 4Youth "In Action" -- DB 4Youth "In Action" participated in the Diamond Bar Relay
for Life on Saturday, June 12 and Sunday, June 13. There were 25 members on the
team. The theme for relay was Birthdays. The focus was on how survivors feel they
have been given a second chance. DB 4Youth "In Action" decorated their booth for a
Birthday Party and made a giant Birthday Card for friends and families to write good
wishes to their survivor friends. To help educate people about cancer they provided
information on Pancreatic and Ovarian Cancer. They participated in the fund raising
events during the day. One of the events was to race a box car (cardboard box)
decorated by the group. They won first prize for best decorated car and Danielle Dayto
came in third place in the race. Five of the youth spent the night with parents Becky
Serrano and Ron Gonzales chaperoning the whole night. DB 4Youth "In Action" will sell
glow necklaces at the 4th of July Blast. Their next event is Teen Night Out on Friday,
July 16. The theme for the night is "Sycamore Night Safari". Plans are in the works for
guided night trail tours through Sycamore Canyon Park Trail enhanced to be more like a
safari. Other activities include laser tag, carnival games, a photographer and a DJ. The
kids are really excited about adding the trail tour and have many ideas.
Summer Day Camp -- Summer Camp was off to a roaring start Monday, June 7. The
themes, dates, excursions and number of campers are as follows:
Week 1 June 7 — 11, # of participants 60 "Reuse, Reduce and Recycle"
Major: Castle Park, Wed. June 9 / Minor: Santa Ana Zoo, Tu. June 8
Week 2 June 14 — June 18, # of participants 81 "Climb to the Top"
Major: Corona Del Mar, Tu. June 15 / Minor: Rock City Ropes Course, Wed. June 16
Week 3 June 21 — June 25, # of participants 100 "Incredible Places"
Major: EI Capitan, Wed. June 23 / Minor: John's Incredible Pizza, Tu. June 22
Week 4 June 28 — July 2, # of participants 101 "Cowboys and Spacemen"
Major: Knott's Berry Farm Wed. June 30 / Minor: Laser Tag Tu. June 29
Week 5 July 6 - July 9, # of participants 96 "Fear Factor"
Major: La Mirada Splash Tu. July 6 / Minor: Adventure Playground, Wed. July 7
(Closed Monday, July 5th)
Week 6 July 12- July 16, # of participants 100 "Medieval Ice Age"
Major: Medieval Times, Wed. July 14 / Minor: Center Ice—Ice Skating Rink Tu. July 13
Week 7 July 19- July 23, # of participants 100 "Sandcastles and Windmills"
Major: Corona Del Mar, Tues. July 20 / Minor: Scandia, Wed. July 21
Week 8 July 26 - July 30, # of participants 100 "Fun, Fun, Fun"
Major: California Adventure, Tues. July 27 / Minor: Party Kingdom, Wed. July 28
Week 9 August 2- August 6, # of participants 100 "Shoot for the Stars"
Major: Universal Studios, Tues, Aug. 3 / Minor: Kidspace Museum, Wed. Aug. 4
Week 10 August 9 - August 13, # of participants 101 "Splish-Splash"
Major: Wild Rivers, Tues. Aug. 10 / Minor: Oak Tree Lanes, Wed. Aug. 11
Week 11 August 16 - August 20, # of participants 100 "Happy Trails to You..."
Major: Disneyland, Tues. Aug. 17 / Minor: Skate Express Roller Skating, Wed, Aug. 18
Volunteens – Volunteens started volunteering in Summer Day Camp and with the
senior programs the week of June 7. Altogether there are 79 volunteens scheduled to
work in five programs throughout the summer. Tiny Tots and youth baseball started the
week of June 12. Concerts will start on July 7.
Youth and Adult Sports
Adult Basketball -- The spring 2010 season began on April 25. There are 34 teams in
the league this season. The 18 teams that play games at Diamond Bar High School
began their five game playoffs on June 20. The 16 teams that play at South Pointe
Middle School will begin their three game playoffs on July 11. The season concludes
July 25. Included in the $360 registration fee are 10 league games plus a qualification
game, scorekeepers, and championship awards. Teams also pay $20 per week for the
officials.
Adult Volleyball -- The current session will end July 5. There are 14 participants
currently enrolled in the program. For only $40, participants receive 10 weeks of play on
two courts of action from 7-9pm.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 14 participants), Thursday (average of 12 participants), and Sunday
(average of 15 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Youth Indoor Soccer --The 2010 season came to a close on June 5 at Mt Calvary
Lutheran. One team in each division will be the recipients of the coveted sportsmanship
award. The awards will be presented at the June 24 Commission meeting.
Youth Baseball -- Heritage Park was the site of the skills evaluation day for the Double
A and Triple A divisions on June 12. Teams were drafted immediately after the
evaluations were completed. Practices began June 17 at Sycamore Canyon Park and
Paul C Grow Park. Games begin on July 5 and continue until August 14. The $84
registration fee includes a team hat, jersey, trophy, and ten games. Volunteer coaches
are being accepted and reviewed to assist with this program. There are currently 175
children enrolled in the program.
Skate Park -- The skate park averages 9 users per hour on weekdays, with 12 users
per hour on the weekend. Field attendants check in on the skate park a few times each
day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Adult Excursions
Saturday, June 19, 2010 — Griffith Observatory with Lunch at the Tam O'Shanter
Inn - SOLD OUT
Enjoy a fun, early summer afternoon in Los Angeles. The day starts with a relaxing bus
ride to the Tam O'Shanter Inn restaurant. Your three course meal includes salad,
entree, and dessert. After lunch you are whisked away to the Griffith Observatory
where the afternoon is yours to spend perusing the Observatory. The day concludes
with a bus ride home and a snack. For $41 per person participants receive lunch,
admission the Observatory, a snack and roundtrip transportation.
Sunday, July 4, 2010 — 4t" of July at the Hollywood Bowl
On Sunday, July 4, join the City of Diamond Bar as we celebrate America's
Independence Day - Hollywood Bowl style. Enjoy the inspiring and patriotic music of
superstar singer/guitarist Vince Gill and the Bowl's famous LA Philharmonic. The
evening ends with classic American fireworks. For $49 the excursion includes roundtrip
transportation, admission, seat cushion and a snack. The excursion has 32 participants
registered and 13 spaces open.
Friday, August 6, 2010 — Pageant of the Masters
On Friday, August 6 join us as we travel to Laguna Beach to the Festival of Arts to view
the Pageant of the Masters. Be prepared to be awed by the magnificent works of art
and the real people posing who stand motionless within the framework. This excursion
includes roundtrip transportation, admission to the show and a snack for $56. The
excursion has 27 participants registered and 18 spaces available.
Saturday, August 28, 2010 — John Williams and Music of the Movies at the
Hollywood Bowl
In the world of film, there is no voice greater than John Williams. He has composed hits
for feature films over the decades, everything from Star Wars to Indiana Jones to Harry
Potter to the Olympic Games. This year, Williams leads the Philharmonic in highlights
from the Golden Age of Hollywood as well as some of this own biggest and most
beloved hits. This excursion includes roundtrip transportation, admission to the show
and a snack for $51. The excursion has 11 participants registered so far and 34 spaces
available.
Saturday, September 25, 2010 — Santa Barbara Land and Sea Tour
Enjoy a narrated land and sea tour in beautiful Santa Barbara. Take a tour of downtown
and learn about the city's fascinating history. Next, drive into the water and take a
harbor tour and see the sea life. Upon return to land, the afternoon is yours to spend
sampling the food and sights at Stern's Wharf and on State Street. Excursion includes
roundtrip transportation, sea/land tour and a snack for $38. The excursion has 23
participants registered so far and 22 spaces open.
Senior Programs
Senior Classes
• Nurturing Massage — Mondays
• Memory Bears — 4th Monday
• Needlework —Thursdays
All other classes on summer break from June 6t" to July 12th
Senior Seminars & Health Screenings -June 2010
6/2
Legal Appointments
6/11
Reverse Mortgage
6/14
Medi -Cal Seminar
6/17
Collete Travel Slide Show
6/29
Medi -Cal Part II
Senior Activities and Services
• Bridge every Wednesday
• Mahjong every Wednesday
• Bingo every Tuesday and Friday
• Complimentary Legal Services every 1st Wednesday of the month
Senior Excursions
June 2, 2010- Fantasy Springs Casino — This was a sold out trip of 55 passengers to
one of our favorite casinos. For a $20 fee, players get $5 back from the casino for
game play. Lunch was on their own.
June 23, 2010- Long Beach Duck Tour — Thirty six people traveled to Long Beach for
a tour of the city and the bay. All in the same vehicle! After a 1 A hour tour there was
lunch at Famous Dave BBQ and then time for shopping on State Street. All for $45.
Senior Special Events
June 9, 2010 Barn Dance -- There were 95 cow-polks at the barn dance and they all
had a blast! The dance floor was full most of the time. They stopped to eat bar-b-que
tri -tip and chicken and to raffle off the herb garden center pieces. It was a lovely night
for a barn dance.
Senior Groups and Clubs
Four senior clubs regularly meet and hold events at the Diamond Bar Center and
Heritage Park Community Center:
• The Diamond Bar Chinese Senior Association has 260 members and meets the
second Saturday of each month.
• The Diamond Age Seniors has 220 members and meets each Monday, Tuesday,
Wednesday, and Friday.
• The Sunshine Seniors has 250 members and meets the second and fourth Sunday
of each month and every Saturday.
• The Diamond Bar Senior Citizen's Club has 372 members and meets each
Tuesday with approximately 200 at each meeting.
Special Events
21St City Birthday Party
Full Financial Summary and Evaluation is attached.
Arbor Day Celebration
Full Financial Summary and Evaluation is attached.
4th of July Blast
8 non- profit community organizations will participate in this year's event by selling
dinner, desserts and snack items for purchase. The Diamond Bar Community
Foundation & DB 4 Youth will also be on site selling glow sticks. In addition, the City
will offer a kid zone area featuring arts & crafts, jumpers and picnic games.
The event will take place on Sunday, July 4, 2010 at Diamond Bar High School, from 5-
9:30pm. The day will kick off with a variety of entertainment including music from, "Surf
City." Face painting, crafts, balloonist and Uncle Sam will also be available. The night
will conclude with a firework show starting at 9pm guaranteed to light up the Diamond
Bar sky.
4t" of July Concessionaires
Diamond Bar Soccer League -aguas frescas, caramel apples and chocolate covered
strawberries
Boy Scout Troop 777 — steak sandwiches and cole slaw
Boy Scout Troop 73 — teriyaki beef and chicken rice bowls
Diamond Bar High School Pep Squad — corn on the cob and watermelon
Together We Rise — cheeseburgers/hamburgers and chips
Diamond Bar Destroyers Baseball — shaved ice
Walnut Valley Rotary - funnel cakes and lemonade
Red Dragon Karate — hot dogs, polish dogs, nachos, kettle corn and cotton candy
Concerts in the Park -- Planning for this event is well underway, with crafts and
activities being scheduled for the popular kidzone area. New eco friendly crafts will be
introduced such as corner bookmark and egg carton lady bugs and caterpillars.
Banners went up around town the week of June 14 to promote this event, and will
remain up until the final concert. The series will begin on July 7 and continue through
August 18 on Wednesday evenings from 6:30pm until 8pm.
Free parking & shuttle from the Diamond Bar Golf Course parking lot will begin at
5:30pm.
Concert Concessionaires
July 7 (Fire Explores Post 19) - cheeseburgers, hot dogs, nachos and drinks
July 14 (Red Dragon Karate) - hot dogs, polish dogs, nachos and drinks
July 21 (Pantera Elementary school PTO) - hot dogs, polish dogs, nachos and drinks
July 28 (Walnut Valley Kiwanis) - TBD
August 4 (Diamond Bar Soccer League) - tacos, nachos, burritos, funnel cakes,
smoothies, shaved ice, caramel apples & drinks
August 11 (Diamond Bar Soccer League) - tacos, nachos, burritos, hot dogs, funnel
cakes, smoothies, shaved ice, caramel apples & drinks
August 18 (Fire Explores Post 19) - cheeseburgers, hot dogs, nachos, & drinks
All Concerts
Miss Diamond Bar Pageant - ice cream
Diamond Bar Historical Society - fresh popcorn
Performance Date
Band Name
Music Style
July 7
The Answer
Classic Rock
July 14
Suave
Latin
July 21
Doo Wah Riders
Country
July 28
County Line
Contemporary Rock
August 4
Cold Duck
70's Top 40
August 11
Sound Bytes
Popular 60-90's
August 18
Hot August Night
Neil Diamond Tribute
Movies "Under the Stars" -- Recreation staff is scheduled to have equipment training
on Tuesday, June 29 at the Diamond Bar Center. The training will cover movie &
commercial transitions, DVD & sound controls, speaker set up and screen placement
and take-down.
Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts
in the Park. The movies will run from July 7th through August 18th. All movies will be
"PG" rated and are family oriented. A shuttle service between the golf course and
Sycamore Canyon Park will be operating. Please come and join us for this whole night
of fun!
Date
Rating
Movie
July
7
PG
Planet 51
July
14
PG
Shorts
July
21
PG
Monsters vs Aliens
July
28
PG
Imagine That
August
4
PG
Cloudy with a Chance of Meatballs
August
11
PG
Where the Wild Things Are
August
18
PG
The Princess and the Fro
Facility Rentals
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 54
private, business and non-profit rentals during the month of April. There were 21 church
rentals, 4 yoga sessions and 2 Toastmasters meetings. There were also 12 weddings, 8
business meetings and 2 birthday parties. There were 2 high school proms, a baby
shower, a bridal shower and a high school fundraiser. A total of $58,035 in rental fees
was collected during the month of May for Diamond Bar Center rentals. In May of 2009
$55,593.85 in rental fees were collected.
Heritage -- There have been 14 rentals of Heritage Park Community Center for the
month of June. Rentals include a church, an ongoing meditation class, 2 birthday
parties, and 2 graduations parties. Total revenue for these rentals is $2,212.50. The
revenue for June 2009 was $1,995.
Pantera -- There have been 3 rentals of the Pantera Park Activity Room for the month
of June. There were two Toastmasters meetings, and 1 soccer meeting. Total revenue
for April is $160. The revenue for June 2009 was $440.
Picnic Reservations --As of June 12th, there have been 29 picnic reservations made
for the month of June. There has been 1 reservation for Heritage Park, 8 for Ronald
Reagan Park, 14 Sycamore Canyon, 2 for Maple Hill Park and 4 at Pantera Park. The
revenue of these picnic rentals is $900. The revenue for June 2009 was $875.
Program Evaluation and Financial Summary
Program Title: Arbor Day Celebration
Date: June 14, 2010
Evaluation Prepared by: Andee Tarazon, Community Services Coordinator
Summary
On Friday, April 23 the City of Diamond Bar celebrated Arbor Day at Pantera
Elementary School in honor of the City's designation as Tree City U.S.A. for the 91h
consecutive year. Children from the school were invited to participate in a special tree
planting ceremony to recognize and observe Arbor Day.
Each student assisted with the planting of five London Plane trees donated by West
Coast Arborists. They also took home an Italian Stone Pine seedling. Los Angeles
County Fire Department/Forestry Division donated the seedlings and Scott Gardner with
the forestry division provided the students with a demonstration and planting
instructions. The ceremony included special comments by Mayor Pro Tem Steve Tye,
including recognition of the 2010 National Arbor Day Foundation Poster Contest winner
for Pantera Elementary School, Brandon Shim. Mayor Pro Tem presented Brandon
Shim with a $50 gift card to Target and his winning poster was professionally framed by
Baxter's Framework's. The students, organized by Principal Todd Riffell and 4th Grade
teacher Kim Lowe, made presentations in support of Arbor Day. At the end of the day
each student was presented with a recycled litter bag filled with Arbor Day goodies.
Recommendations and Ideas
■ Hold 2011 event on Friday, April 22.
• Continue to have DB 4 Youth stuff goodie bags.
• Order 25 additional green kid shovels.
CITY OF DIAMOND BAR
Arbor Day
Financial Summary
2010
Projected General Fund Expenditures
Projected Revenue
Difference
Actual General Fund Expenditures
Actual Revenue
Difference
1,095.00
1,095.00
$ 1,019.66
1,019.66
PERSONNEL SERVICES $ 202.08
Projected Amount - $85.00
Personnel (40020)
1 recreation worker $ 41.13
Personnel (40020)
OT CS Coordinator $ 160.95
SUPPLIES (001.5350.41200) $ 817.58
Projected Amount - $1,010.00
Goodie bag items
Kid Shovels
Mailing/Postage for Poster Winner
Supplies
724.12
26.50
34.64
32.32
DONATED ITEMS
$ 1,050.00
Frame for Poster Contest Winner - Baxter's Frame Works $ 100.00
Goodie Bags,color books, pencils and rulers from - Public Works $ 150.00
400 Seedlings - LA County Fire Dep. Forestry Division $ 800.00
Program Evaluation and Financial Summary
Program Title: City Birthday Party
Date: June 14, 2010
Evaluation Prepared by: Andee Tarazon, Community Services Coordinator
Summary
Pantera Park was jumping as an estimated 9,000 people attended the annual
celebration. The highlights of the day's activities took place at 3pm on stage as the City
Council cut the official birthday cake and lead the community in singing Happy 21st
Birthday to Diamond Bar! In addition Mayor Carol Herrera along with the rest of the City
Council presented the Outstanding Diamond Bar Volunteer awards to 6 recipients.
Once again the Regional Chamber of Commerce San Gabriel Valley operated the
Business Expo with 50 businesses in attendance. The City operated the car show for
the first time with over 50 cars on display. Picnic games were also scheduled
throughout the day (potato sack race, tug-of-war, and water balloon toss). Twenty-three
non - profit service organizations participated by operating an information booth. In
addition, twelve delicious food booths, fourteen kidzone game booths, eleven teen
action zone games, and fourteen carnival rides operated during the event. This year's
event also featured a disaster preparedness expo with 5 different organizations
participating and a "going green" area with 9 organizations participating. Lastly,
residents were amazed by the great entertainment on stage with 17 local groups
twirling, dancing, singing and cheering!
Recommendations and Ideas
• Continue to monitor game and ride vendor's every hour, to make sure each
game/ride is being properly operated.
• Continue to have a 10' x 20' prize booth with 3 closed sides (opened on the 20' side)
• Order 45 trash cans and 45 recycled cans.
• Hold event on Saturday, April 16, 2011.
• Purchase additional soda bottles for ring toss games.
• Continue to block off Pantera Park for 2 days before event.
• Budget additional $1,000 for car show expenses.
• Explore options for a different judging format to be used for the car show.
• Move chamber tent closer to food booths to allow additional room for car show.
• Move picnic games area next to ride booths (similar location as this year).
• Set locations for shuttle stops in neighborhoods.
City of Diamond Bar
Community Services Department
City Birthday Party 2010
Account Number
Budgeted
Spent
Actual Revenue
General Fund
PT Staff
001.5350.40030
$
3,000.00
$
3,101.34
Overtime FT Staff
001.5350.40020
$
3,000.00
$
1,659.76
Sheriffs Deputies
001.4411.45402
$
1,500.00
Shuttles -Prop A
112.5350.45310
$
2,000.00
$
2,154.24
Sub -total General Fund
$
9,500.00
$
6,915.34
Revenue
001.5350.34720
$
19,400.00
$ 22,759.00
13 Carnival Rides @ $100
$
1,300.00
$ 1,400.00
12 KidZone Game Booths @ $100
$
1,200.00
$ 1,400.00
12 TAZ Game Booths @ $100
$
1,200.00
$ 1,100.00
10 Food Booths @ $100
$
1,000.00
$ 1,100.00
25 Info. Booths @ $100
$
2,500.00
$ 2,400.00
Chamber's Business Expo
$
100.00
$ 100.00
Car Show
$
100.00
$ 1,168.00
Revenue from Rides/Games
$
12,000.00
$ 14,091.20
Total Expenditures
001.5350.42353
$
65,000.00
$
64,648.75
Expenses
$
15,300.00
$
13,593.52
Vertical/Horizontal Banners
$
5,000.00
$
. 5,300.00
Day & Nite Promo Flyers
$
500.00
$
669.60
Committee Member Shirts
$
800.00
$
866.50
kwik Covers( Table skirts Covers)
$
500.00
$
613.20
Special Event Insurance (Driver)
$
2,000.00
$
1,624.54
Wrist Bands
$
500.00
$
501.05
Game Prizes/Candy
$
3,500.00
$
1,832.48
Commemorative Pins
$
2,000.00
$
2,186.15
Rental Equip.
$
10,650.00
$
10,913.53
Tables, chairs, generators, canopies
Generators, misc power supplies
$
8,500.00
$
$
8,971.16
329.30
Sound System
$
900.00
$
690.00
Pantera Parking Lot
$
250.00
$
180.00
Restrooms and hand washing sink
$
1,000.00
$
743.07
Birthday Cakes
$
460.00
$
667.48
Albertsons -7 full sheet cakes
$
375.92
Green Bay Bakery
$
190.00
Cake cutting Supplies
$
101.56
Carnival Rides/Attractions
$ 36,390.00
$
36,490.78
Carnival Rides/Attractions
Periwinkle (petting zoo)
$ 21,390.00
$
$
22,230.00
800.00
Event Set -Up/ Decorations/misc supplies
$
4,000.00
$
1,202.06
Organization Revenue Share
$
11,000.00
$
12,258.72
Contract Staff
$
1,700.00
$
1,492.50
Security
$
300.00
$
285.00
Armored Car Service
$
400.00
$
195.00
Valley Crest Staff
$
1,000.00
$
1,012.50
Food Reimbursement
$
500.00
$
635.37
Albertsons
$
154.87
Knights of Columbus
$
298.00
Girl Scouts 495
$
34.50
Kiwanis Club of Walnut Valley
$
121.00
Fire Explores Post 19
$
27.00
Car Show
$
855.57
Trophies
$
163.52
Tee Shirts
$
626.88
Supplies
$
65.47
Total game/ride revenue= $14,091.20 Total Event Cost: $ 71,564.09
Minus $1,832.48 for game prizes= $12.258.72 Total Event Revenue: $ 22,759.00
$12,258.72 divided by 38 vendors= $322.60 per vendor
Total Net Expenditures: $ 48,805.09
JUNE PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: JUNE PARKS REPORT
DATE: 6/16/10
MEETING DATE: 6/24/10
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Adjusted wheel chair lift door latch safety interlock mechanism.
• Replaced ice machine air filters.
• Replaced soap dispenser in upper men's room.
• Replaced broken exterior electrical outlet box cover.
• Straightened and welded damaged kitchen carts.
• General building maintenance is scheduled for the week of June 21. While
no classes or rentals will be taking place during this time, the offices will
remain open for business.
Heritage Park
• Repaired men's restroom toilet.
• Unplugged stopped urinal.
Maple Hill Park
• Unplugged women's restroom sink. Sink was full of sand.
• Re-lamped one (1) tennis court light on court #3.
• Removed damaged picnic table.
Pantera Park
• Unplugged stopped urinal.
• Repaired pitching machine protective fence opening inside of batting
cages.
• Cleared drinking fountain drain at snack bar.
• Rebuilt sloan valves in women's restroom toilets.
• Set and painted container for pitching machine storage.
• Re -tamped four (4) outside building lights.
• Replaced two (2) basketball nets on courts #1 and #4.
Peterson Park
• Repaired crack in skate park surface.
• Removed graffiti in men's restroom.
• Set and repaired container for pitching machine storage.
• Removed bench from hiking trial. The bench was dragged up the trial by
persons unknown. Removed weeds and trash from along the trail.
Ronald Reagan Park
• Unplugged men's room urinal.
• Re-lamped women's restroom.
Summitridge Park
• Contacted 'The Bee Removers' to remove a large swarm of bees from an
ash tree in the Grand Ave. parking lot. The bees were removed without
incident.
Sycamore Canyon Park
• Removed graffiti from the picnic shelter.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Park and Recreation Commission
From: Bob Rose, Community Services Director#)P_ 611711®
Date: June 17. 2010
Re: Silver Tip Mini -Park Conceptual Plan
Background —The City Council has appropriated $300,000 in the 2010/11 FY budget
for improvements to Silver Tip Mini -Park. To determine what improvements are most
desired by the residents that live near the park, City Staff conducted two neighborhood
meetings at the park. The meetings were held on Saturday, April 24 and Saturday,
June 12. Thirty residents attended the meeting in April and 12 residents attended the
June meeting. Resident input from the April meeting was used to develop the
conceptual plan included with this report. The conceptual plan was presented to the
residents at the June meeting and received a positive response. About 400 notices
were mailed to homes around Silver Tip to advertise this agenda item. There is also a
sign posted on the park property promoting this meeting.
Discussion — The improvements proposed for Silver Tip Mini -Park include two new tot
lots with rubberized surfacing, concrete loop pathway with security lights, new benches
and picnic tables, exercise equipment, gazebo shade structure with barbeque,
improved drainage, barrier fencing at top of slope, ADA accessible drinking fountain
with pet bowl, park identification signage, ADA accessible park entry walkway, and new
trash receptacles. Improvements to the park will need to be phased as additional
funding becomes available.
The consultant that developed this plan, Architerra Design Group, will attend this
meeting to present the concept plan.
Recommended Action: Review the conceptual plan, receive public input, and
recommend approval of the plan to the City Council.
LEGEND TO CONCEPTUAL PLAN:
1. 2 TO 5 YEAR OLD PLAYLOT WITH COLORED RUBBERIZED SURFACING AND PLAY EQUIPMENT.
2. 5 TO 12 YEAR OLD PLAYLOT WITH COLORED RUBBERIZED SURFACING AND PLAY
EQUIPMENT.
3. CONCRETE LOOP PATHWAY.
4.6 FOOT LONG BENCH.
5. PICNIC PAD WITH 8 FOOT PICNIC TABLE.
6, EXERCISE NODES WITH EQUIPMENT AND DECOMPOSED GRANITE PAVING.
7. PATHWAY SECURITY LIGHTING,
8. SEATWALL.
9. GAZEBO SHADE STRUCTURE WITH TWO PICNIC TABLES.
10. POST -MOUNT PARK BARBECUE.
11. STORMWATER PERCOLATION BIOSWALE WITH LANDSCAPE BOULDERS.
12. EXISTING TRANSFORMER AND BOLLARDS.
13. OPEN LAWN AREA.
14. STREET -SIDE BARRIER FENCING.
15, EXISTING PLANTED SLOPE.
16. EXISTING SLOPE V -DITCH.
17. CITY SIDEWALK.
18. STREET LIGHT.
19. LANDSCAPE BOULDER.
20. MULTI-USER PERSON/PET DRINKING FOUNTAIN.
21. TRASH RECEPTACLE.
22, PARK MONUMENT SIGNAGE.
23. REALIGNED ADA ACCESSIBLE CONCRETE WALKWAY.
24. REPLANTED SLOPE AND TREE REMOVAL PER L.A. COUNTY FIRE DEPARTMENT FUEL
MODIFICATION REQUIREMENTS.
25. EXISTING CATCH BASIN TO REMAIN.
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