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HomeMy WebLinkAbout04/22/2010Parks & Recreation Commission AGENDA Thursday, April 22, 2010 7:00 p.m. THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar, California Chairman Dave Grundy Vice -Chairman Ted Owens Commissioner Lew Herndon Commissioner Benny Liang Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking i The City of Diamond Bar uses recycled paper in the Hearing Board Room. Oe and encourages you to do the same. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, APRIL 22, 2010 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG; ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS Friday, April 23 —Arbor Day Celebration — 9:30am — Pantera Elementary School, 801 Pantera Drive, Diamond Bar, CA 91765 Saturday, April 24 — Silver Tip Mini Park Community Meeting — 10am — Corner of Longview Drive and Cold Stream Court, where Longview Drive meets Summitridge Drive APRIL 22, 2010 PAGE 2 PARKS & RECREATION COMMISSION Wednesday, April 28 — DB 4Youth and DB 4Youth "In Action" Meeting — 6pm — The Government Center, 21865 Copley Drive, Diamond Bar Sunday, May 2 — Adult and Family Excursion — Carlsbad Village Street Fair - Departs City Hall: 8:30am / Returns: 5:30pm Tuesday, May 4 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, May 13 — Senior Excursion — Valley View Casino — Departs the Diamond Bar Center: 8:30am / Returns: 5:30pm Tuesday, May 18 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Wednesday, May 19 — Temecula Winery & Shopping in Old Town — Departs Diamond Bar Center: 9am / Returns: 5:30pm Thursday, May 27 — Parks & Recreation Commission Meeting — 7pm Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for March 25, 2010 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor 1. Power Point Presentation — Day Camp and Tiny Tots Programs 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. PowerPoint Presentation —Sycamore Canyon ADA Restroom/Office Project 2.3 CIP Projects Update — Bob Rose, Community Services Director 1. Washington Street Mini Park 2. Dedication Ceremony for Trail and Restroom Building at Sycamore Canyon Park 3. Sycamore Canyon Park Trail — Phase IV 4. Sycamore Canyon Park ADA Restroom and Office Project 5. Silver Tip Mini Park 3. OLD BUSINESS — None APRIL 22, 2010 PAGE 3 PARKS & RECREATION COMMISSION 4. NEW BUSINESS — Response to Request for Information about Lighting the Skate Park. Recommended Action: Receive and file. 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER MAIN AUDITORIUM DIAMOND BAR, CA 91765 MARCH 25, 2010 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. ADMINSITRATION OF OATH OF OFFICE FOR PARKS AND RECREATION COMMISSIONERS —Administered by Tommye Cribbins, City Clerk PLEDGE OF ALLEGIANCE: Vice Chairman Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Benny Liang, Ted Owens, Dave Roberto, Vice Chairman Dave Grundy, and Chairman Lew Herndon. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; Crystal Knox, Community Services Coordinator, and Marcy Hilario, Senior Administrative Assistant. PRESENTATION OF 2010 YOUTH BASKETBALL SPORTSMANSHIP AWARDS RECESS: Chair/Herndon recessed the meeting at 7:15 p.m. RECONVENE: Chair/Herndon reconvened the meeting at 7:45 p.m. SELECTION OF CHAIR AND VICE CHAIR FOR THE PARKS AND RECREATION COMMISSION: C/Owens nominated VC/Grundy to serve as Chairman of the Parks and Recreation Commission. C/Liang seconded the nomination. There were no other nominations offered. Motion carried by the following Roll Call vote: AYES: Herndon, Liang, Owens, Roberto None Grundy None COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: March 25, 2010 PAGE 2 P&R COMMISSION C/Herndon nominated C/Owens to serve as Vice Chairman of the Parks and Recreation Commission. C/Roberto seconded the nomination. There were no other nominations offered. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Liang, Roberto, Chair/Grundy NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Owens ABSENT: COMMISSIONERS: None MATTERS FROM THE AUDIENCE: Ahmed Alsawalhy, 2249 Evergreen Springs likes to use the skateboard park and felt there should be lighting. Mr. Alsawalhy stated that the skate park currently closes when the sun goes down. He shared that he works after school until 5:00 p.m. and he would like to have more evening time to skateboard with a curfew at 10:00 p.m. He felt that many of his friends (probably up to 250 additional individuals) would use the skate park if it was open later. He noted that the Chino Hills skate park has lighting and allows use up to the 10:00 p.m. curfew. 1 2. CONSENT CALENDAR C/Owens moved, C/Liang seconded, to approve the February 25, 2010 regular Meeting Minutes as amended. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSTAIN: COMMISSIONERS ABSENT: COMMISSIONERS INFORMATIONAL ITEMS Herndon, Liang, Roberto, VC/Owens, Chair/Grundy None Roberto None 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 PowerPoint Presentation — Facilities Rentals — CSC/Knox gave the PowerPoint presentation and responded to Commissioners' questions. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation — Heritage Park — PMS/Jordan Prior to his presentation, PMS/Jordan responded to Commissioners' questions on last month's presentation regarding Sycamore Canyon Park. 2.3 CIP Projects Update — CSD/Rose 2.3.1 Washington Street Mini Park — CSD/Rose reported that the consultant is working on the construction documents with the process expected to take about two months. Staff will be getting about 500 tiles to include in the project. March 25, 2010 PAGE 3 P&R COMMISSION 2.3.2 Sycamore Canyon Park Trail — Phase III — CSD/Rose stated that this project is complete and the Grand Re -opening is scheduled for Saturday, April 10 at 10:00 a.m. 2.3.3 Sycamore Canyon ADA — Restroom/Office Building — CSD/Rose reported that the restroom building is still under construction and expected to be done the first week of April in preparation for the April 10 Grand Re -opening. 2.3.4 Sycamore Canyon Park Trail — Phase IV — CSD/Rose stated that staff is still working on the Phase IV plans for the plateau area behind homes on Rio Lobos. Construction is expected to commence sometime this summer and with project completion prior to the end of the fall season. 2.3.5 Silver Tip Mini -Park — CSD/Rose reported that the April 24 Neighborhood Meeting will kick-off the project design work. CDBG construction funds are budgeted for FY 2010/11. After the design is completed, the project should move immediately into the construction document phase. 3 OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang welcomed C/ Roberto. C/Roberto said he was looking forward to serving on the Commission, his initiation into public service. C/Herndon welcomed C/Roberto and thanked residents and speakers for their attendance this evening. VC/Owens thanked CSD/Rose for coordinating his registration for the CPRS conference that he found to be very informative and worthwhile. He asked that staff include information about surrounding cities in its April report on skateboard parks. Chair/Grundy welcomed C/Roberto. He asked if the Council intended to present former Commissioner Ruth Low with a City Tile. CSD/Rose said that Ruth Low was presented a tile at a Council Meeting which she was not able to attend. Chair/Grundy was sorry he would have to miss the Easter Egg Hunt and trail re- opening since he would be out of the country on a cruise. He attended the CPRS Conference and shared some information with his colleagues and staff. March 25, 2010 PAGE4 P&R He saw a new kind of Astroturf which he felt was a great innovation. It looks like dead grass but actually contains simulated thatch that keeps the rubber pellets from popping up. There was a play structure with the exterior skeleton designed in the form of a ball with a three dimensional net and referred staff to the catalogue "Berliner Sail Fabrics." He presented staff with several brochures on outdoor exercise equipment designed like indoor equipment and made out of rugged materials; plus information about drinking fountains and rock climbing units. Another item that caught his attention was a company that does solid terrain modeling which is a process that uses topographical maps to create three-dimensional plastic molds of the terrain of the city which he felt might be useful for planning for different areas of the city. ADJOURNMENT: C/Herndon moved and VC/Owens seconded the motion to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:29 p.m. The foregoing minutes are hereby approved this _ day of 2010. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN Dl�li}[OND BAia lam,✓" it -1 Recreation Program Update TO: Honorable Chairman & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Supervisor DATE: April 15, 2010 MEETING DATE: April 22, 2010 Community Recreation Guide The Spring 2010 Community Recreation Guide was mailed to the residents of Diamond Bar the first week of March, along with a mailing list of approximately 250 non-residents. It is also available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. The Summer 2010 Community Recreation Guide has been compiled and is currently at the printer. It is set to hit homes the first week of May with the May edition of the City News. Contract Classes Spring 2010 — The Spring session is in full swing. So far there are 589 participants registered in 200 classes. The most popular classes for Spring 2010 are: PiYo, tennis for all ages, Hatha Yoga, Cardio Kickboxing, Karate for all ages, youth basketball, youth baseball, Kajukenbo for all ages, youth soccer, youth piano and Pilates. Sandra Sheng, a former Miss Diamond Bar, has teamed up with Recreation Services to offer Prom Make Up and Prom Hairstyle seminars. Sandra is interested in teaching the youth and giving back to the community. A great way for her to do so is to help reduce high school dance costs by teaching the girls how to do their own hair and make-up. Her classes are on April 24 and 25 at the Diamond Bar Center. Summer 2010 — The summer guide is our largest guide of the year and is filled with new classes, camps and other fun activities for all ages. This summer's new classes are: Parent and Me Jump and Balance, Kindermusik, LegoTM Pre -Engineering Camp & LegoTM Engineering Camp, Strength and Conditioning, Introduction to Gymnastics, Kids Safety, The ABCs of Singing, Concentration for A+ Grades, Bio Blast Action and Reaction, Essay Writing for Exams and Tests, Yoga Fit, Self Defense Seminar, Creative Writing, Adult Voice, Ergonomics 101, Health and Wellness, and Nutrition and Your Health. Youth Programs Tiny Tots -- The spring session is in full swing. This session began on March 22 and ends 12 weeks later on June 11. The theme for the session is "Ready, Set, Learn." During this session the Tiny Tots will go on an excursion to La Habra Children's museum. There are 20 students with waiting lists for both Pantera Park and Heritage Park 4 and 5 five year old classes. Both classes have at least six on the waiting list. Heritage Park 3 year old class has 16 and Pantera Park has 13 at the time of this report. DB 4Youth "in Action"-- At the time of this report DB 4Youth "In Action" was preparing for the board elections. There are 28 candidates running for six positions. You will meet the board as we recognize the outgoing board at this meeting of the Parks and Recreation Commission. DB 4Youth "In Action" will be very visible at the City Birthday Party. They are operating the 2 bounce houses, working in the go green and they are helping the Diamond Bar Community Foundation in their information booth. They are joining the Diamond Bar Community Foundation on a team for Relay for Life. If you are interested in supporting their team you will find them online at http://main.acsevents.oro/site/TR?fr id=20374&pu=entry . Diamond Bar Relay for Life is scheduled to take place at Lorbeer Middle School on June 12 and 13. Summer Day Camp -- Summer Camp staff has met five times with the next meeting planned for Friday, April 23. New creative ideas include having the campers build their own hobby horses and wooden slot cars. Staff is talking with Parks and Maintenance Supervisor, Claude Bradley about how to make all their ideas come to fruition. His support for the staff and the campers is really appreciated. Day Camp begins on June 7 and ends eleven weeks later on August 20, The Summer Day Camp enrollment is growing every day. There are a total of 1100 spots available. At the time of this report a total of 747 spots were filled and the weekly enrollment was as follows: Week 1- 34, Week 2 — 39, Week 3 — 56, Week 4- 82, Week 5 — 53, Week 6 — 68, Week 7 — 55, Week 8 — 99, Week 9 — 95, Week 10 — 74, and Week 11 — 93. Volunteens -- The 2010 Volunteen applicationsare due by Friday, April 16. At the time of this report 22 applications had been turned in. Volunteens work throughout the summer in five different programs, tiny tots, youth sports, senior programming, summer day camp and concerts in the park /movies under the stars. Interested applicants may find applications on the City of Diamond Bar website, at City Hall and at the Diamond Bar Center. Interviews will be scheduled for the last week in April and the first week in May. Youth and Adult Sports Adult Basketball —The winter 2010 season is scheduled to end on April 18. There were 32 teams in the league this season. The spring 2010 season will begin with practice games on April 25. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball — The current session began on April 12. There are 9 participants currently enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Table Tennis — The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 12 participants), and Sunday (average of 14 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Indoor Soccer — There are 133 children enrolled in the program, which began April 10 and will conclude on June 5. Participants practice and play games on Saturdays at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and eight games. Picture Day is this Saturday, April 17. Parents can choose between a few picture packages made available by Yary Photography, ranging in price from $12417. Pictures will be taken at Mt Calvary Lutheran School. Skate Park — The skate park averages 15 users per hour on weekdays, with 20 users per hour on the weekend. Field Attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Staff surveyed 20 local skate parks regarding the use of lights and staff supervision. Of the cities polled, 10 of their skate parks use lights. Staff is present at 5 of the 10 lighted skate parks. Adult Excursions Sunday, April 18, 2010 — Cirque D'Or at the Cerritos Performing Arts Center This excursion was cancelled due to low enrollment. Sunday, May 2, 2010 — Carlsbad Village Street Faire — Be a part of the largest one day street faire in the nation. The 36th Annual Carlsbad Village Street Faire will take place with over 900 vendors selling food, crafts, household products, unique items and art. The international food court will serve everything from Thai to Hawaiian food. There is something there for everyone, from a beer and wine garden to a kid's area. Of course there will be live entertainment and plenty to see. The street fair is right next to the Carlsbad Premium Outlets. Excursion includes roundtrip transportation, admission to the faire and a snack for only $21 per person. There are currently 39 participants registered and 6 spaces open. Saturday, June 19, 2010 — Griffith Observatory with Lunch at the Tam O'Shanter Inn — Enjoy a fun, early summer afternoon in Los Angeles. The day starts with a relaxing bus ride to the Tam O'Shanter Inn restaurant. Your three course meal includes salad, entree, and dessert. After lunch you are whisked away to the Griffith Observatory where the afternoon is yours to spend perusing the Observatory. The day concludes with a bus ride home and a snack. For $41 per person participants receive lunch, admission the Observatory, a snack and roundtrip transportation. There are 26 participants signed up and 18 spaces open. Look out for summer adult excursions to Hollywood Bowl for the 4th of July, Pageant of the Masters, John Williams and Music of the Movies at the Hollywood Bowl and Santa Barbara Sea/Land Tour! Senior Programs Full Senior Classes • Tai Chi — Mondays and Thursdays • Mobility through Exercise — Mondays, classes each day Wednesdays, Thursdays and Fridays - 3 • Nurturing Massage — Mondays • MemoryBears — 4th Monday • Internet Research — Thursdays • Digital Photography — Tuesdays -2 classes • Computer 1 • Computer 2 • Computer 3 • Watercolor — Mondays • Gardening — Wednesdays • Drawing — Tuesdays • Quilting — Thursdays • Needlework — Thursdays Senior Seminars & Health Screenings -March 2010 4/5 Vitality at Any Age 4/7 Legal Appointments 4/7 Tax Prep 4112 Bone Density 4/26 Caregiving 4/28 Facts About Annuities Senior Activities and Services • Bridge every Wednesday • Mahjong every Wednesday • Bingo every Tuesday and Friday • Complimentary Legal Services every 1st Wednesday of the month • Complimentary Tax Preparation ended 4/7/10 Senior Excursions April 8, 2010 - Getty Villa and Saddle Ranch Chop House — This was a sold out trip of 45 passengers. The seniors have not been to the Getty Villa in a couple of years so maybe that was the draw. The Saddle Ranch Chop House is in Hollywood and has great food. The cost of the trip was $38. April 29, 2010 - Fantasy Springs — This excursion is another one that sold out quickly. 45 passengers are off to a favorite casino in Indio. This is a $20 ticket price and lunch is on their own. However, they do receive $15 on their players card. Senior Special Events April 15, 2010 Senior Volunteer Luncheon — This is a special annual event where we serve our volunteers and treat them to a special afternoon in gratitude for all they do for us. There were 25 volunteers in attendance as well as Mayor, Carol Herrera. April 21, 2010 Senior Swing Into Spring Dance — On this night over 100 seniors will be swinging to Global Affair. Dinner was catered by the Bashful Butler and the menu was a pasta bar. Tickets were $15 each. Senior Extended Excursions In April there were three Diamond Bar attendees on the Charleston & Savannah extended trip. Senior Groups and Clubs Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Chinese Senior Association has 260 members and meets the second Saturday of each month. The Diamond Age Seniors has 220 members and meets each Monday, Tuesday, Wednesday, and Friday. • The Sunshine Seniors has 250 members and meets the second and fourth Sunday of each month and every Saturday. • The Diamond Bar Senior Citizen's Club has 333 members and meets each Tuesday with approximately 185 at each meeting. Special Events 27th Annual Easter Egg Hunt — The City of Diamond Bar and the Diamond Bar Breakfast Lions Club hosted the 27th Annual Easter Egg Hunt on Saturday, April 3, 2010 at Pantera Park. This FREE fun -filled event started at 8:30am with pancake breakfast provide by Fire Explores Post 19 for $5. The group provided pancakes, eggs, hash browns and sausages. The egg hunting began promptly at 10am. The hunt was for children ages toddlers through 12 years old. Hunting areas were separated based upon their age. Children had a blast hunting for eggs and enjoyed a special appearance by the Easter Bunny and his friends the "Peeps"! Pictures with the Easter Bunny were. available inside the tiny tot room for a nominal fee. A Full Financial Summary and Evaluation will be available in the May commission report. City Birthday Party — The City will celebrate 21 years on incorporation on Saturday, April 17, 2010 from 11 am-5pm (carnival rides and teen action zone games until 6pm) at Pantera Park. The Regional Chamber of Commerce - San Gabriel Valley will be operating the Business Expo with 50 businesses! The City will operate the car show for the first time with over 60 cars. Picnic games will be scheduled throughout the day (potato sack race, tug-of-war and water balloon toss). 23 non profit service organizations will participate by operating an information booth. In addition, 12 delicious food booths, 14 kidzone game booths, 11 teen action zone games and 14 carnival rides will be operating during the event. This year's event will also feature a disaster preparedness expo with 5 different organizations participating and 9 organizations participating in the "going green" area! Lastly, be on the lookout for out for great entertainment on stage with 17 local groups twirling, dancing, singing and cheering! Don't forget to join us at the stage at 3pm! Arbor Day Celebration Friday, April 23, 2010 9:30am Pantera Elementary School 801 Pantera Drive, Diamond Bar In honor of the City of Diamond Bar's designation as a Tree City U.S.A., children from Pantera Elementary School will celebrate Arbor Day with special presentations and participation in an exciting tree planting ceremony. The ceremony will include recognition of the 2010 National Arbor Day Foundation Poster Contest winner for Pantera Elementary School. Everyone is invited to join us for this special ceremony. Up Coming Events 4th of July Blast The event will take place on Saturday, July 4, 2010 at Diamond Bar High School, from 5-9:30pm. The day will kick off with a variety of entertainment including music from, "Orange Colored Sky." Face painting, crafts, balloonist and Uncle Sam will also be available. The night will conclude with a firework show starting at 9pm guaranteed to light up the Diamond Bar sky. A fundraising opportunity will be extended to non-profit community service organizations in the Diamond Bar area. This fundraising opportunity benefits both the organization and the City by selling dinner, desserts, snacks and/or refreshments to those in attendance. Food vendor applications are schedule to go out the first week in May. Concerts in the Park The City of Diamond Bar will present the 20th Annual Concerts in the Park series this summer. The series will begin on July 7th and run through August 18th on Wednesday evenings from 6:30pm until 8:OOpm. The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. An invitation will be extended to non-profit community service organizations in the Diamond Bar area to provide concessions at the concerts. This fundraising opportunity benefits both the organizations and the City. All organizations must offer a complete dinner meal and refreshments to be sold to those in attendance at the concert and movie. Application will be available the first week in May. Performance Date Band Name Music Style July 7 The Answer Classic Rock July 14 Suave Latin July 21 Doo Wah Riders Country July 28 County Line Contemporary Rock August 4 Cold Duck 70's Top 40 August 11 Sound Bytes Popular 60-90's August 18 Hot August Night Neil Diamond Tribute Movies "Under the Stars" Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from July 7th through August 18th. All movies will be " PG" rated and are family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Date Movie Rating July 7 Planet 51 PG July 14 Shorts PG July 21 Monsters vs Aliens PG July 28 Imagine That PG August 4 Cloudy with a Chance of Meatballs PG August 11 Where the Wild Things Are PG August 18 The Princess and the Frog PG Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 52 private, business and non-profit rentals during the month of March. There were 17 church rentals, 4 yoga sessions and 2 Toastmasters meetings. There were also 4 weddings, 6 business meetings, 3 banquets, 3 memorial services and 3 birthday parties. There were 2 league registrations, a senior program, a Boy Scout meeting, a graduation and a high school fundraiser. There was also 1 wedding anniversary, a wedding rehearsal, an awards dinner, and a baptismal reception. A total of $59,267 in rental fees was collected during the month of March for Diamond Bar Center rentals. In 2009 a total of $54,280 in revenue was collected. Heritage — There have been 15 rentals of Heritage Park Community Center for the month of April. Rentals include a church, an ongoing meditation class, 4 birthday parties and a wedding reception. Total revenue for these rentals is $3,402.50. The revenue for March 2009 was $2,970. Pantera — There have been 6 rentals of the Pantera Park Activity Room for the month of April. There were two Toastmasters meetings, 2 Birthday Parties, a church activity and a meeting. Total revenue for April is $660. The revenue for April 2009 was $405. Picnic Reservations — As of April 14th, there have been 26 picnic reservations made for the month of April. There have been 7 reservations for Pantera Park, 5 for Ronald Reagan Park, 2 Peterson Park, 7 Sycamore Canyon, 1 for Maple Hill Park and 4 Heritage Park. The revenue of these picnic rentals is $725. The revenue for April 2009 was $800. APRIL PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: APRIL PARKS REPORT DATE: 4/14/10 MEETING DATE: 4/22/10 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Repaired/re-sealed leaking air conditioning ducts. (Fisher Air) • Cleaned water return inlets on water feature. • Replaced ballasts in two (2) hall sconce lights. • Repaired motor court column up light circuitry in #5 ballast. • Repaired Mecho shade switch in GVBR section D. • Installed new boiler control switch. (Bear State) • Installed new granite counter top in main lobby. (Contractor) The DBC was closed for maintenance during the week on March 22. The following items were completed during this time: • Sanded and refinished stage in GVBR. • Cleaned and treated all carpeted areas. (DFS) • Cleaned ballroom chairs. • Cleaned windows. • Cleaned ceiling vents in the Oak, Maple and Sycamore rooms. • Cleaned ceiling can lights in the GVBR. • Completed installation of electrical box floor cover plates in the GVBR, and Pine room floors. • Repaired "open ground" on stage floor outlet. Heritage Park • Replaced rusted out barbeque head in picnic area. • Fabricated and installed (welded) electrical cover plate on light pole. Maple Hill Park • Replaced basketball nets. Pantera Park • Re-lamped six (6) walkway lights. Replaced three (3) walkway light ballasts. • Unplugged women's room toilet and men's room urinal. Paul C. Grow Park • Repaired drinking fountain. Peterson Park • Re-lamped one (1) walkway light. Ronald Reagan Park • Replaced ballast and bulb on building light. • Replaced photo cell for security lights. • Repaired women's room toilet. Sycamore Canyon Park A volunteer group from The Church of the Valley worked on various projects including painting the trail head fence, painting the drinking fountain and landscape control box. Volunteers also assembled and installed two (2) park benches at the trail head and one (1) at the DBC. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Directory Date: April 15, 2010" Re: April 22, 2010 Meeting Date — CIP Projects Up -date Report CIP Projects Up -date: 1. Washington Street Mini -Park — The Consultant, Dave Volz Design, is still working on the construction documents for this project. Construction documents should be completed and ready for plan check in about a month. Funds to construct the park, which should total about $600,000, are being requested as part of the 2010111 FY budget. Staff is hoping to have this park under construction by early fall, 2010. The tile decorating has been postponed until the ground breaking ceremony, which has not yet been scheduled. The decorated tiles will be included in the rock seating wall, facing the picnic area at the mini -park. 2. Dedication Ceremony for Trail and Restroom Building at Sycamore Canyon Park — There were about 150 people in attendance at this dedication ceremony on a perfect Saturday morning last weekend. The backpacks were especially popular and many people expressed their interest in the Phase IV trail development on the mesa behind the homes on Rio Lobos. 3. Sycamore Canyon Park Trail — Phase IV — The construction documents for this project are just about ready for the start of the plan check process. The goal is to have the project out to bid by early summer and to complete construction by the end of fall, 2010. 4. Sycamore Canyon Park ADA Restroom and Office Project — The final walk-through for this project was conducted on Thursday, April 14 and the final punch list was developed for the contractor to complete. Work by the contractor is expected to be completed by the end of April. Notice of Completion should be on the City Council's May 4 meeting agenda for consideration of acceptance. 5. Silver Tip Mini Park — There will be a neighborhood meeting on Saturday, April 24 at 10:00am at Silver Tip Park to discuss potential improvements to the park with residents. Silver Tip Park is located where Summitridge Drive and Longview Drive come together just past Coldstream Court. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director A' V/1�/4; Date: April 15, 2010 Re: April 22, 2010 Meeting Date — Response to Commission's Request for Information About Potentially Lighting the Skate Park at Peterson Park Background At its meeting on March 25, 2010, the Parks and Recreation Commission requested information from staff about the possibility of lighting the Skate Park at Peterson Park. The up -dated Parks Master Plan, which is still in a draft format, does not include a recommendation for lighting the Skate Park. The only recommendations for improvement to the Skate Park listed in the draft Parks Master Plan is for bleacher seating with a shade structure. According to estimates provided in the master plan, the cost of the bleacher seating with a shade structure is $95,000. Discussion Lighting the Skate Park will require a 4 -pole system. A 4 -pole system is estimated to cost $150,000 to install. Other costs would include electrical engineering, project management and required inspections, to name a few. Final estimated cost would not be known until the electrical engineering work is complete. Staff completed a survey of 20 cities with skate parks, 10 of which have lighting (please see survey attached). Of the ten skate parks with lighting, only one has homes adjacent to the facility The Skate Park at Peterson Park has single families just down the street and multi -family homes immediately adjacent to it. One of the requirements for installing lights at a City facility is a public meeting to obtain input from residents who live near the proposed project site. Current Use of Skate Park The Skate Park averages 15 users per hour on weekdays, with 20 users per hour on weekends. Field Attendants (City staff) check the Skate Park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on weekends. Recommended Action Receive and File Report. Survey of Cities with Skate Parks Survey Completed 4/15/10 City Hours Lights Staff In a Neighborhood? Anaheim 10am-Dusk No No Anaheim West 10am-Dusk No Yes Arcadia Sam-10pm Yes No No Azusa 10am-6pm No Yes Baldwin Park Ilam-7pm+ Yes Yes No Brea 7am-Dusk No No Chino Dawn-10pm Yes No No Chino Hills 7am-Dusk No No Claremont 6am-IOpm Yes No No Duarte Dawn -Dusk No No Fontana ll 9am-9pm Yes Yes No Fontana 9am-9pm Yes Yes Yes Fullerton 7am-5:30pm No No Glendora 10am-Dusk No Yes La Habra 12pm-8pm Yes Yes No La Verne 7am-Dusk No No Monrovia 10am-8pm Yes No No Montclair Sam-10pm Yes No No Pomona Dawn -Dusk No No San Dimas 7am-Dusk No No West Covina Dawn-10pm Yes Yes No