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HomeMy WebLinkAbout02/25/2010Parks & Recreation Commission AGENDA Thursday, February 25, 2010 7:00 p.m. THE GOVERNMENT CENTER HEARING BOARD ROOM 21825 Copley Drive Diamond Bar, California Chairman Lew Herndon Vice -Chair Dave Grundy Commissioner Benny Liang Commissioner Ruth Low Commissioner Ted Owens Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21825 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting mustinform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Hearing Board Room. aa. and encourages you to do the same. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, FEBRUARY 25, 2010 - 7:00 PM THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS LIANG, LOW, OWENS, VICE-CHAIRMAN GRUNDY, AND CHAIRMAN HERNDON MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: Tuesday, March 2 — City Council Meeting — 6:30pm, The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Tuesday, March 2 — DB 4Youth "in Action" — Delivers food from food drive to Shepherd's Pantry in Glendora, 5 - 6pm FEBRUARY 25, 2010 PAGE 2 PARKS & RECREATION COMMISSION Thursday, March 4 — State of City — 5 - 7pm, Diamond Bar Center 1600 Grand Avenue Saturday, March 6 — Diamond Bar Pony Baseball Opening Day Ceremonies — 12:00 noon, (Hot Dog Lunch 10 - 11:30am), 22601 Sunset Crossing Road, Diamond Bar Sunday, March 7 — Daylight Savings begins — Change your clocks Saturday night! Tuesday, March 9-12 — CPRS Conference — Palm Springs Saturday, March 13 — Senior Excursion — 65th Annual International Orchid Show, Santa Barbara, Leaves Diamond Bar Center at 9am/Returns at 7pm Saturday, March 13 — Adult Excursion — Whale Watching in Newport Beach, Leaves City Hall at 11am/Returns at 6:30pm Tuesday, March 16 — City Council Meeting — 6:30pm, The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Saturday, March 20 — Spring Begins Thursday, March 25 - Senior Excursion — Palo Casino, Leaves Diamond Bar Center at 8:30am/Returns 5:30pm Thursday, March 25 — Parks & Recreation Commission Meeting — 7pm Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar Thursday, April 15 — Required City Council and Commission AB1234 Ethics Training — Diamond Bar Center — Exact Time to be Announced (Evening) 1. CONSENT CALENDAR 1.1 Approval of Minutes for January 28, 2010 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor 1. Power Point Presentation — Youth and Adult Basketball and Skate Park 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation — Sycamore Canyon Park Trail 2.3 CIP Projects Update — Bob Rose, Community Services Director 1. Washington Street Mini Park 2. Sycamore Canyon Park Trail — Phase III FEBRUARY 25, 2010 PAGE 3 PARKS & RECREATION COMMISSION 3. Sycamore Canyon Park ADA — Restroom/Office Building 4. Sycamore Canyon Park Trail — Phase IV 2.4 Presentation of information about the CPRS Conference — March 9-12 in Palm Springs 3. OLD BUSINESS None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or requestthat a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM Diamond Bar, CA 91765 JANUARY 28, 2010 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Benny Liang, Ruth Low, Ted Owens, Vice Chairman Dave Grundy, and Chairman Lew Herndon. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Claude Bradley, Parks and Maintenance Supervisor; Andee Tarazon, Recreation Specialist, and Marcy Hilario, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the November 19, 2009 Regular Meeting. C/Low moved, C/Owens seconded, to approve the November 19, 2009 regular Meeting Minutes as amended. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS 2. INFORMATIONAL ITEMS Liang, Low, Owens, VC/Grundy, Chair/Herndon None None 2.1 RECREATION PROGRAM UPDATE — CSD/Rose C/Owens asked what the total revenues were for the 2008/2009 contract classes and CSD/Rose responded between $200,000 and $300,000. JANUARY 28, 2010 PAGE 2 P&R COMMISSION C/Owens asked the status of the Tuesday/Thursday Tiny Tots classes. CSD/Rose said it was similar to the previous numbers. C/Owens asked if the Rose Bowl parade event sold out and CSD/Rose responded that 41 of the 45 tickets sold. Chair/Herndon asked if it was correct that there were 45 more classes with about the same number of participants as the previous year and CSD/Rose responded that Chair/Herndon was correct. Participation depends on the classes offered and the way in which individuals choose to spend their discretionary money. Although the total revenue and total number of participants and revenue over the year is fairly consistent, it fluctuates for any given class depending on what is popular at the time. Staff attempts to offer new trend classes which have a tendency to attract more people. Chair/Herndon asked the ages of the major and minor summer camp groups and CSD/Rose responded 5 to 12 years of age. The major refers to the higher quality and cost of excursion and the minor refers to the lesser quality and less cost of excursion and has no relationship to age. a) PowerPoint presentation on Candy Cane Craft Fair and Winter SnowFest — RSFFarazon. VC/Grundy said that one of the comments was to limit the number of teens volunteering at the Lions Club booth. RS/Tarazon explained that the Lions booth always has a large number of volunteers. C/Liang asked if the down -turn in traffic was due to the slow economy or if the City did not promote the event enough. RS/Tarazon said it was difficult to judge because one crafter's opinion may differ from another crafter's opinion. This was the third year for the Candy Cane Craft Fair at the Diamond Bar Center and traffic has always been on the slow side. The advertising was definitely upgraded. Perhaps it had to do with the economy and craft items were not a priority for individuals during the economic down -turn. Chair/Herndon said he had attended many conventions and has never heard anyone comment that there was "enough" traffic at any of those events (craft fairs). C/Low said that most crafters probably made a profit since the booth charge was so low. RS/Tarazon believed that the majority of crafters made a profit and the majority of folks who visited the fair came to shop and left with crafts. C/Owens attended the event and was very impressed with the event. In his observation, the attendance was up from last year. RS/Tarazon agreed that there were more people in attendance this year. Sales of wristbands, game cards and craft purchases were up this year. She estimated the attendance at about 3000. JANUARY 28, 2010 PAGE 3 P&R COMMISSION Chair/Herndon commented on the budget for personnel services for the Haunted House. RS/Tarazon responded that staff costs were up from the previous year because there was an additional day of setup. Recreation staff is needed to the greatest extent possible. The event is also very popular among high school volunteers. 4. NEW BUSINESS: 4.1 Washington Street Mini Park CSD/Rose reported that the City of D.B. purchased a 15,000 square foot vacant parcel of land at the corner of Washington Street and Lincoln Avenue for the purpose of constructing a neighborhood park. Staff and the City's consultant from David Volz Design conducted neighborhood meetings on October 17 (on-site) and December 17 (AQMD Headquarters). Approximately 30-35 individuals attended the October 17 meeting and offered numerous ideas and suggestions about what they believed should be included in the park development. The consultant took the ideas from the meeting and presented three concepts to about eight residents who attended the December 17 meeting. The residents concurred with conceptual plan #3 which is the most passive of the three concepts. Eric Sterling, David Volz Design, presented the three concepts. VC/Grundy asked if staff had any idea what the cost of the concepts would be. Mr. Sterling responded to VC/Grundy that Concept #3 was designed to be more maintainable. VC/Grundy said that from an interest point of view, the eye is drawn to Concept #3. It looks like a more interesting and pleasing design. C/Low asked if staff envisioned how residents with dogs would use this park. CSD/Rose said dogs would be allowed and would require leashes while walking through the park. The drinking fountain is a three -tiered fountain with the lower tier being a doggie drinking fountain. Doggie bags would also be made available as well, as they are in the other City parks. C/Low commented that the parcel of land was fairly small and wondered if it would look busy. She wondered if it would feel crowded or spacious. Mr. Sterling responded that it would feel cozy. It is not a large piece of property but staff is attempting to break it up with various materials. This could be accomplished by reducing the amount of turf, the visibility of the plant material, and focus on space around the large specimen tree at the center. The plant material will be no more than 30 inches in height. C/Low asked if it would be so cozy that with one family present another arriving would feel hesitant to use the park. Mr. Sterling responded that there is adequate distance between the seating areas and benches and there is a 125 linear foot seat wall through the center of the park that functions as a security barrier so that children do not run straight out of the JANUARY 28, 2010 PAGE 4 P&R COMMISSION play area toward the street. This wall doubles for overflow seating as well. There is a variety of seating that will include private and conversational seating. C/Low asked how many children could comfortably and safely use the play structure at any one time. Mr. Sterling responded that play structures have an assigned "play value" that include a determined number of features. Some are single person — some are two -person features. These structures do not define the number of children, merely the element (play value). There are about 18-20 different elements on the play structure. C/Low asked if there would be a place for an artistic piece in this park and Mr. Sterling said he liked incorporating art pieces in parks. However, the drawback is coordination between the design consultant and a private artist. C/Low asked if there was an artistic feature that could be incorporated in the design and Mr. Sterling responded that community tiles can be incorporated in the wall, for example. Other features might be children's handprints in the concrete. C/Low asked if there were such features incorporated in Concept #3 or if they could be added. Mr. Sterling said there were none but they could be added. If the City decided to provide tile he would have to know exactly how many and what size so the contractor could incorporate those into the final design. The proposed finish for the seat wall is a thin natural stone veneer with a 2-3" thickness grouted onto a masonry wall. C/Low asked about the topography of the parcel. Mr. Sterling stated that the parcel is relatively flat and drains in one direction. C/Low asked if hills would be added or if the parcel would remain flat. Mr. Sterling responded that they would be working with the topography to create bio swells on the perimeter of the park to create a drainage system planning to maintain as much water as possible on-site before it would overflow into the storm drains. C/Low asked about the lighting plan for the park. Mr. Sterling responded that there would be five to seven security lights only and one or two up -lights for aesthetics. C/Owens said he liked the idea of a passive park and access for maintenance off of Lincoln Street. C/Owen said he noticed only one waste receptacle and Mr. Sterling agreed that there would probably be three or more receptacles depending on the use of the park. C/Owens asked how big the boulders are at the back of the park and Mr. Sterling responded about four feet wide with two to three feet above ground. C/Owens said he liked the idea of security lighting. He said he liked Concept # 3 and felt it would meet the needs of the neighborhood. Chair/Herndon and Mr. Sterling talked about the backlit glass wall that would have the name of the park on the front side. Mr. Sterling assured Chair/Herndon that it would not be dangerous and it is very durable. Chair/Herndon said he was concerned about vandalism and Mr. Sterling said this would be more durable than stone. Chair/Herndon said he was concerned about vandalism of the wooden bridge. Mr. Sterling responded that it would be a treated lumber bridge that would look like a bridge but function as a crossover for the drainage element six inches from the finished surface. It will not be a high visibility item. Chair/Herndon asked if security cameras were considered for this park and CSD/Rose responded that this is not being considered at this time. If the JANUARY 28, 2010 PAGE 5 P&R COMMISSION Commission makes that recommendation, it will be forwarded to the City Council for consideration. PMS/Jordan said that while security cameras are always good, he believed this site was pretty small and may not warrant a security camera. Chair/Herndon said he really liked the idea of the neighborhood kids' handprints in the park and encouraged the consultant to incorporate the idea in the proposal. C/Owens asked staff to comment on the design with respect to on-going maintenance. PMS/Jordan felt that the maintainability was overall good. C/Owens asked if staff was considering adding another restroom facility and CSD/Rose responded no. Grace Hays, President, Hampton Court Townhomes Association, said the residents of the townhomes liked the third concept and she loves the passive concept because they believe it is the most suitable for the surrounding homes in the area. Basketball and skateboarding would be disruptive. The residents also like the use of space and the bio swell that would help conserve the turf and walking areas. Many residents participate in Tai Chi and would find the mini -park very useful. This concept can be enjoyed by children and adults and it seems that the proposed concept will improve the residents' quality of life and enhance the safety of the children. She said that children's handprints and art would be a welcome addition. Wanda Tanaka, wife of Councilmember Jack Tanaka, thanked staff and the consultant for this special project that will enhance the neighborhood. VC/Grundy moved, C/Liang seconded, to recommend that City Council adopt Concept # 3, subject to incorporation of the colorful tiles and children's handprints as discussed. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: 2. INFORMATIONAL ITEMS — Continued: Liang, Low, Owens, VC/Grundy, Chair/Herndon None None 2.2 PARKS REPORT — PMS/Jordan — Power Point Presentation on Maple Hill Park walkthrough and flood water damage that occurred in and around the City's parks during the recent heavy rainstorms. VC/Grundy asked if staff had reports of anyone trying to enter the storm drains and PMS/Jordan said he had no such reports. However, when he was at the site he wanted to get an idea of the flow pattern of the water into the playground so that staff could determine how to correct the problem at Sycamore Canyon and there was a person walking up and down the slope and trotting across the sidewalk between the creek and playground with a video camera. JANUARY 28, 2010 PAGE 6 P&R COMMISSION CSD/Rose explained to Chair/Herndon that there is a sump drain at the site and the sump is connected to the flood control system in the park so that it percolates through the sand and through the sump and then into the pipe. PMS/Anthony stated that the water table is very high at Peterson Park and once it gets saturated, even though the sump is there, there is nowhere for the water to go. PMS/Anthony responded to Chair/Herndon that he believed that, in general, the top priority for taking corrective action would be at Sycamore Canyon Park. The City needs to construct some type of wall to keep the water out of the playground area. 2.3 CIP Projects Update — CSD/Rose a) Sycamore Canyon Trail — Phase III b) Sycamore Canyon Park ADA — Restroom/Office Building CSD/Rose responded to Chair/Herndon that due to redesign and delay issues, the cost of the project has increased by about $30,000. About 60 percent will be paid with CDBG funds and 40 percent from the contingency (General Fund dollars). CSD/Rose said that not all of the problems could have been avoided. Most of the issues have to do with interior posts which resulted in having to redesign the walls to hide the posts that could not be removed. 3. OLD BUSINESS: None 5. ANNOUNCEMENTS: VC/Grundy felt staff had a great start on the year with the proposed mini -park and other project in the works. The Winter Snow Fest was a great outing, the weather was beautiful and it was a great start for the year. C/Owens also felt the Winter Snow Fest was a great activity and a great day. He asked the status of the Parks Master Plan. CSD/Rose responded that the last revision was submitted about November 18. The document is with CM/DeStefano for review and he will meet with the consultant prior to the matter coming back to the Parks and Recreation Commission for final consideration and recommendation. Based on today's discussion, the final document is likely to come to the Commission at its March meeting. C/Low complimented staff and the consultant on the Washington Street Mini - Park presentation. It is great to see the community involved. She felt the park would be a great addition to the City. She hoped everyone had a great holiday. C/Liang said that this morning he attended the Four Corners seminar at the Diamond Bar Center. He was sitting at the table with individuals from the cities of Baldwin Park, Norco, Riverside and San Bernardino. Everyone commented on what a great facility the Diamond Bar Center is and it is good promotion of the City. The Diamond Bar Center is "top notch." JANUARY 28, 2010 PAGE 7 P&R COMMISSION Chair/Herndon was pleased about the progress of the Washington Street Mini - Park and said it was great to see the community involvement in the process. He is also impressed by the City's Volunteen program. Hats off to staff! ADJOURNMENT: VC/Grundy moved, C/Owens seconded to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Herndon adjourned the meeting at 8:36 p.m. The foregoing minutes are hereby approved this day of 2010. Respectfully Submitted, BOB ROSE, SECRETARY Attest: LEW HERNDON, CHAIRMAN Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Supervisor DATE: February 18, 2010 MEETING DATE: February 25, 2010 Community Recreation Guide The Winter 2010 Community Recreation Guide was mailed to the residents of Diamond Bar the first week of December, along with a mailing list of approximately 230 non- residents. It is also available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library. Contract Classes Winter 2010 —Winter 2010 classes are in full swing. Winter session runs January 9 through March 19, 2010. There are 160 classes being offered and 681 participants registered thus far. This season's most popular classes so far are: Baby Ballet, Tennis for all ages, Evening Pilates, Kajukenbo, Karate, Hatha Yoga, Energy Yoga and Ballroom Dance. Bill Giebe teaches beginning Hatha Yoga and Hatha Yoga on Monday nights at the Diamond Bar Center and Wednesday nights at Quail Summit Elementary School. He has been teaching classes for Diamond Bar for over five years. His classes have developed a reputation for quality and appeal to men and women of all ages. Students find his classes to be a great way to unwind after a stressful day at work. Spring 2010 — The spring recreation guide has been compiled and is at the printer. It is set to hit homes the first week of March. The new classes are: youth flag football, youth beginning and intermediate volleyball, beginning piano for youth and adults, Making the Team cheer tryout, hip-hop dance, Communication and Leadership, Prom Make Up, Prom Hairstyles, Ballet Pilates, Stretch and Tone Workout, and Papercraft and Rubber Stamping. Youth Programs Tiny Tots — The spring session will start registration on March 1. This session begins on March 22 and ends 12 weeks later on June 11. The theme for the session is "Ready, Set, Learn." During this session the Tiny Tots will go on an excursion to La Habra Children's museum. DB 4Youth "In Action" — DB 4Youth is participating in Give a Day, Get a Disney Day (Disneyland Resort's program to inspire one million people to volunteer a day of service to a participating organization in their communities). On Friday, February 19 and Saturday, February 20 the youth are holding a food drive for Shepherd's Pantry food bank in Glendora at Albertsons on Diamond Bar Blvd. They are collecting canned goods and boxed items that will be delivered to Shepherd's Pantry on March 2. Each participant must have three bags of groceries to get their ticket to Disneyland. Shepherd's Pantry is a designated site by Disney for this program. This has been keeping them busy but they have picked the theme "Las Vegas Magicians" for the next 6th 7th and 8th grade dance scheduled for Friday, May 14. Summer Day Camp — Summer Camp staff has met three times with the next meeting planned for Friday, February 26. Staff is coming up with creative ideas like building bottle rockets out of 2 liter bottles for the campers to do on the days they are at camp all day. Day Camp begins on June 7 and ends eleven weeks later on August 20. Staff is preparing a Summer Day Camp Director's manual to help guide the director through planning and implementing the Summer Day Camp program. Volunteens — The 2010 Volunteen application will be available on Friday, February 26. Volunteens, ages 13-15 work throughout the summer in five different programs: tiny tots, youth sports, senior programming, summer day camp and Concerts in the Park/ Movies under the Stars. Interested youth may find applications on the City of Diamond Bar website, at City Hall and at the Diamond Bar Center. Applications are due no later than 4:30pm on Friday, April 16, 2010. Interviews will be scheduled for the last week in April and the first week in May. Youth and Adult Sports Adult Basketball — The winter 2010 season began with practice games on January 17. League games started on January 24. Games are played at Diamond Bar High School and South Pointe Middle School. There are 32 teams in the league this season. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball — The current session will conclude on March 29. There are 17 participants enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Table Tennis — The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 12 participants), and Sunday (average of 14 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Basketball — There are 351 participants registered for the youth basketball program. The 46 teams in the program will play their final games on March 13. Children ages 4-8 play at South Pointe Middle School, while children ages 9-11 play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and ten games. Be on the look -out for a special event to occur on March 6. Details are being finalized and will be announced soon. Youth Indoor Soccer — Registration has begun for the youth indoor soccer program. Games begin April 10 and continue through June. Participants will practice and play games on Saturdays at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and eight games. Skate Park — The skate park averages 12 users per hour on weekdays, with 18 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Adult Excursions Saturday, March 13, 2010 — Whale Watching at Newport Harbor — SOLD OUT! Spend a fun day in Newport Beach! The day starts with a relaxing bus ride to beautiful Newport Beach. Upon arrival guests have time at Newport Pier to have lunch, shop and enjoy the day. Next we meet for a 2.5 hour impressive whale watching tour. On this tour guests are guaranteed to see a grey whale, a dolphin and a sea lion. The excursion concludes with a snack on the bus ride home. One of the best parts of this trip is that the boat taken is only for Diamond Bar participants and the boat has an inside and outside viewing area. Roundtrip transportation, whale watching tour and snack for only $39 per person. There are 45 participant registered. Don't miss the upcoming spring excursions to the Cerritos Performing Arts Center for Cirque D'Or on April 18, to the Carlsbad Street Faire on May 2 and to the Griffith Observatory with lunch at Tam O'Shanter on June 19! Senior Programs Full Senior Classes • Tai Chi — Mondays and Thursdays • Mobility through Exercise — Mondays, Wednesdays, and Fridays - 3 classes each day • Internet Research — Thursdays • Digital Photography — Tuesdays - 2 classes • Computer 1 • Computer 2 • Computer 3 • Watercolor — Mondays • Gardening —Wednesdays • Drawing — Tuesdays • Quilting — Thursdays • Needlework — Thursdays Senior Seminars & Health Screenings -February 2010 2/3 Legal Appointments 2/8 Medicare Explained 2/22 Caring for the Caregiver Senior Activities and Services • Bridge every Wednesday • Mahjong every Wednesday • Bingo every Tuesday and Friday • Complimentary Legal Services 1 st Wednesday of every month • Complimentary Tax Preparation 2/4-4/1/10 Senior Excursions February 10, 2010 — Fantasy Springs Casino — This was a sold out trip of 54 passengers. It is still one of the favorite casinos that the senior gamblers enjoy as it still has a Bingo parlor, a steal at $22 per person. February 25, 2010 — Santa Anita Race Track — This excursion is another one that sold out. 44 passengers are off to Arcadia to spend the day at the famous race track. Lunch is included in the clubhouse in a private seating area and daily racing program for $21. Senior Special Events February 11, 2010 Senior Valentine Dance This is an exciting annual event because so many people turn out for it. This year was no exception with 150 people signed up. Dinner was catered by Bashful Butler and consisted of tri tip, green beans, potatoes au gratin, salad and ice cream with a heart cookie for dessert. Music was provided by the Jim Gilman Band. There were a dozen raffle prizes given away as well. Senior Groups and Clubs Four senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Chinese Senior Association has 260 members and meets the second Saturday of each month. • The Diamond Age Seniors has 220 members and meets each Monday, Tuesday, Wednesday, and Friday. • The Sunshine Seniors has 250 members and meets the second and fourth Sunday of each month and every Saturday. • The Diamond Bar Senior Citizen's Club has 372 members and meets each Tuesday with approximately 200 at each meeting. Senior Extended Excursions Two seniors are registered to participate in a Florida Keys excursion this February. Special Events Concert Share — A full financial summary and evaluation is attached. Winter Snow Fest — A full financial summary and evaluation is attached. 27th Annual Easter Egg Hunt — The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 27th Annua Easter Egg Hunt on Saturday, April 3, 2010. This FREE fun -filled day starts at 10am at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and the "peeps"! Also a pancake breakfast will be operated by Fire Explores Post 19 starting at 8:30am. Advertising for this event has also received a makeover. Four newly designed horizontal banners and a new flyer will be available at the end of February. City Birthday Party — The City will celebrate 21 years of incorporation on Saturday, April 17, 2010 from 11am-5pm (carnival rides and teen action zone games until 6pm) at Pantera Park. The first committee meeting was held on Thursday, January 28 at City Hall. Representatives from the regional chamber and city staff were present. The meeting's main topics were to discuss organization participation and event logistics. In addition D.B. LA. will not host their annual car show at the celebration however city staff will now operate that portion. Applications for the community organizations to participate in the event were mailed out on Thursday, January 28 with a deadline of Friday, February 26, 2010. Non-profit community organizations can participate by operating a food booth, carnival ride, kidzone game, teen action zone game or have an information booth. Additional applications will be available at City Hall, the Diamond Bar Center and on the City's web site. Nominations for Diamond Bar Outstanding Volunteer's were also mailed to community organizations and have a deadline of Friday, March 19, 2010. The categories are Youth (Age 17 and under) and Adult (Age 18 and over). The next Birthday Party committee meeting will be on Thursday, March 18, 2010 Arbor Day Celebration — This event will take place on Friday, April 23, 2010 at 9:30am at Pantera Elementary School, 801 Pantera Drive, Diamond Bar. In honor of the City of Diamond Bar's designation as a Tree City U.S.A., children from Pantera Elementary School will celebrate Arbor Day with special presentations and participation in an exciting tree planting ceremony. The ceremony will include recognition of the 2010 National Arbor Day Foundation Poster Contest winner for Pantera Elementary School. Everyone is invited to join us for this special ceremony. Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 50 private, business and non-profit rentals during the month of January. There were 22 church rentals, 5 yoga sessions and 2 Toastmasters meetings. There were also 7 weddings, 5 business meetings, 2 birthday parties, and 2 high school dances. There was 1 wedding rehearsal, a memorial service, a quinceanera, a banquet and a cultural event. A total of $66,082 in rental fees was collected during the month of January for Diamond Bar Center rentals. $81,385.81 in rental fees was collected in January of 2009. Heritage — There have been 10 rentals of Heritage Park Community Center for the month of February. Rentals include a church, an ongoing meditation class, 1 baby shower and 1 senior program. Total revenue for these rentals is $1,065. The revenue for January 2009 was $2,735. Pantera — There have been 2 rentals of the Pantera Park Activity Room for the month of February. There were two Toastmasters meetings and one Birthday Party. Total revenue for February is $160. The revenue for February 2009 was $250. Picnic Reservations —As of February 13, there have been 2 picnic reservations made for the month of February. Maple Hill Park was reserved 1 time, as well as Pantera Park. The revenue of these picnic rentals is $75. The revenue for February 2009 was $130. Program Evaluation and Financial Summary Program Title: Concert Share Date: January 28, 2010 Evaluation Prepared by: Andee Tarazon, C.S. Coordinator Concert Share The Diamond Bar Center was packed and rocking to the beat of 153 bands represented at this year's event on Thursday, January 14, 2010. Bands from all over Southern California attend concert share to promote their band and meet programmers from surrounding city agencies. All bands were pre registered and assigned tables. Each band paid a table fee of $100 which included one 6ft table, two chairs, electricity and a table cloth. In addition 139 surrounding city representatives walked through the Diamond Bar Center doors and were directed to the Sycamore Room, Pine Room, Grand View Ballroom and Motor Court to enjoy the band displays. City representatives also participated in a lunch discussion. The main topics were: favorite band, worst band, pricing and location of concert share 2011. The City of Diamond Bar was once again voted to host this event in 2011! Staff Recommendations: • Add a cancellation policy to the vendor application • Promote through CPRS for additional cities to participate • Continue to order reusable/recycled bags • Have staff monitor all rooms throughout the event 0 Have additional signage for vendor rooms Program Evaluation and Financial Summary Program Title: Winter Snow Fest Date: February 11, 2010 Evaluation Prepared by: Andee Tarazon, C.S. Coordinator Pantera Park was a flurry of cheer as an estimated 8,000 people attended the Winter Snow Fest on Saturday, January 16, 2010. Children of all ages sledded down 3 snow hills and frolicked in a snow play area made from 80 tons of snow while others watched and enjoyed entertainment provided by local organizations. The highlight of the day's activities was when "Flurry" the penguin arrived on a bright red fire engine manned by members of Fire Station 121! Mayor Carol Herrera and the rest of City Council were also on stage to welcome the Diamond Bar community and "Flurry". Children made seasonal winter crafts at the craft activity area, which consisted of five activities: coloring pages, bookmarks, lanyards, scratch art and snowflake bracelets. Each craft was operated by a different organization: • Diamond Bar Community Preschool • Together We Rise • Girl Scout Troop 495 • YMCA Indian Princesses • DB 4 Youth "In Action" In addition to the snow slopes children played a variety of games in our game area. The games were operated by the following groups: • Diamond Bar Community Preschool • Boy Scouts Troop 777 • Diamond Bar American Association of University Women • Mt. Calvary Lutheran Church • Diamond Bar Woman's Club • American Cancer Society • Cub Scout Pack 737 • Diamond Bar High School & Chaparral Middle School's Leo Clubs • Italian Catholic Federation • Diamond Bar Pop Warner • Knights of Columbus • Boy Scouts Troop 730 • Walnut Valley Rotary • Cayetano's Home for Children Each organization that operated a game or craft booth will receive $265.70, a portion of the wristband and game/craft card sales. A total of eight food booths were hosted by local non-profit organizations: • Diamond Bar Breakfast Lions • Rotary Club of Walnut Valley • Isaiah's Rock (2 booths) • Fire Explores Post 19 • YMCA Y'S Men • Girl Scout Troop #495 • Walnut Valley Xtreme Sports A total of 264 youth volunteers assisted in the operation of the Winter Snow Fest! The volunteers assisted in the operation of the snow sledding hills, snow play area, food booth seating area, kid's craft area, stage, as well as the game area. The youth volunteers were from: Diamond Bar High School's California Scholarship Federation Club, Diamond Bar High School's Key Club, Diamond Bar High School Leo's Club, Walnut High School Key Club and Diamond Bar High School's Honor Society and Diamond Ranch High School's Honor Society. The volunteers were a big part of the success of this event. Staff Recommendations 1. Continue to have 16 tables, 128 chairs and a canopy for food eating area. 2. Continue to have 200 chairs and a 40X40 canopy for the stage area. 3. Make space for "time needed" on entertainment applications. 4. Make signage for sledding rules and place at top of hills. 5. Increase budget for additional snow hill — 90 total tons of snow. 6. Continue to use canopies in game area. Revenue Sharing Agreements with Diamond Bar based non-profit organizations. For operating a game or craft booths, non-profit organizations received a portion of the funds from the wristband sales. Wristbands sales generated $5,314 in proceeds and there were a total of 20 groups participating. Each group received $265.70 ($5,314/20). CITY OF DIAMOND BAR WINTER SNOW FEST FINANCIAL SUMMARY 2010 Projected General Fund Expenditures $ 38,238.00 Projected Revenue $ 6,250.00 Difference $ (31,988.00) Actual General Fund Expenditures $ 32,106.54 Actual Revenue $ 6,714.00 Difference $ (25,392.54) REVENUE (001.5350.34720) $ 6,714.00 Projected Amount. $6,250 $ 6,714.00 Food Booths 8 @ $50 $ 400.00 Game Booths 16 @ $50 $ 800.00 Craft Booths 4 @ $50 $ 200.00 Wristband Sales $ 5,314.00 PERSONNEL SERVICES $ 4,576.00 Projected Amount: $5,378 Personnel (40030) $ 4,235.00 Workers $ 493.00 Leaders $ 1,045.00 Leader II $ 534.00 Facility Attendants $ 388.00 Full-time staff (overtime) $ 1,775.00 Personnel Services (40000) Worker's Compensation (40083) @ 3.0% Medicare(40085) @ 1.45% Social Security (40085) @ 6.2% $ $ $ $ 127.00 61.00 153.00 341.00 SUPPLIES (001.5350.41200) Projected Amount. $6,850 Table Covers and Skirting $ 834.15 Game Materials $ 719.98 Event Decorations $ 826.17 Wristbands $ - Hay Bales $ 1,033.50 Game Prizes $ 874.72 Ticket Booths $ 250.00 Craft Booths $ 468.62 Food Booths $ 236.33 Sleds $ 425.48 Plywood $ - CONTRACT SERVICES (001.5350.45300) $ 19,016.51 Projected Amount., $21,900 Food Booth Reimbursment YMCA Y'S Men $ 22.00 Post 19 Fire Explores $ 113.25 Organization Game Booth Split Diamond Bar Community Preschool $ 265.70 DB Womans Club $ 265.70 American Cancer Society $ 265.70 Boy Scouts Troop 777 $ 265.70 Mt. Calvary Lutheran Church $ 265.70 DBHS Leo Club $ 265.70 AAUW $ 265.70 Walnut Valley Rotary $ 265.70 Cub Scout Pact 737 $ 265.70 Knights of Columbus $ 265.70 Knights of Columbus $ 265.70 Boy Scout Troop 730 $ 265.70 Chaparral Leo Club $ 265.70 Together We Rise $ 265.70 YMCA Indian Princesses $ 265.70 Diamond Bar Pop Warner $ 265.70 Cayetands Home for Children $ 265.70 ICF $ 265.70 DB 4 Youth "In Action" $ 265.70 Girl Scouts Troop 495 $ 265.70 Communtiy Services Newhall Ice Company --80 tons of snow $ 10,536.00 Sound Company $ 690.00 Event Security $ 270.00 Special Event Insurance $ 422.93 Banners $ 400.00 Valley Crest $ 787.50 MCE $ 460.83 135.25 $ 5,314.00 $13,567.26 EQUIPMENT RENTAL (001.5350.42130) $ 2,376.22 Projected Amount: $3,500 Power Sink/Restrooms Day of Event Equipment--Tables/Chairs 219.74 680.73 1,475.75 PRINTING (001.5350.42110) $ 308.86 Projected Amount: $450 Flyers $ 243.01 Posters $ 65.85 FACILITY (001.5350.42140) $ 160.00 Projected Amount: $160 Pantera Elementary School Parking Lot $ 160.00 CITY OF DIAMOND BAR CONCERT SHARE Financial Summary FY 2010 Projected General Fund Expenditures $ 7,746.00 Projected Revenue $15,325.00 Difference $ 7,579.00 Actual General Fund Expenditures $ 7,456.22 Actual Revenue $16,575.00 Difference $ 9,118.78 152 Vendors @ $100 each. $15,200.00 68 Participants @ $15 each $ 1,020.00 71 Participants @ $5 each. $ 355.00 PERSONNEL SERVICES $ 890.00 Projected Amount: $1,146 Personnel (40030) $ 812.00 Workers $ 251.00 Leaders $ 153.00 Leader II $ 279.00 Full time coordinator (001.5350.40020) $ 129.00 Personnel Services (40000) $ 78.00 Worker's Compensation (40083) @ 3.0% $ 24.00 Medicare (40085) @ 1.45% $ 12.00 Social Security (40085) @ 6.2% $ 42.00 SUPPLIES (001.5350.41200) $ 1,288.43 Projected Amount: $1,000 Bags $ 690.33 Vendor Snacks $ 598.10 PRINTING (001.5350.42110) $ 313.54 Projected Amount: $400 Save the date cards $ 313.54 CONTARCT SERVICES (001.5350.45300) $ 1,892.25 Projected Amount: $2,400 Participant Lunch $ 1,897.25 RENTAL/LEAS OF EQUIPMENT (001.5350.42130) $ 3,072.00 Projected Amount $2,800 Tables, Linens $ 2,962.14 Generator $ 109.86 FEBRUARY PARKS REPORT TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: FEBRUARY PARKS REPORT DATE: 1/18/10 MEETING DATE: 2/25/10 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. City Hall • Painted Conference Room "B" and hung several pictures. Diamond Bar Center • Adjusted Sycamore Room exit door latches. • Repaired electric car charging cable. • Repaired helium cart axle and banquet chair cart axle. • Repaired four (4) landscape tree up lights (2 rebuilt ballasts and 2 sockets and connectors). • Adjusted GVBR patio door lock. • Repaired a dead short in a motor court bollard light. • Replaced kitchen sink faucet washer and tightened sink drain fittings. • Repaired minor roof leak above women's restroom. • Replaced pump coupling and cut off switch on the boiler (Bear State). Heritage Park Replaced a ceiling tile in the community center hallway necessitated by a roof leak. Leaves and debris were removed from the HVAC plenum to help redirect the water flow. Pantera Park • Repaired drinking fountain at tennis court. Checked water leak in main electrical room. During times of heavy rain, water is entering an underground junction box uphill near the tennis courts. The water then flows down hill in the conduits to the main panel room, flooding the floor. Staff is currently exploring options for sealing the box and/or conduits. • Repaired tennis court net. • Re-lamped one (1) light in the women's restroom. Peterson Park • Re -hung green batting cage pads. Repaired fencing at softball fields. Ronald Reaaan Park Re-lamped men's and women's restrooms. Storm Related Activities Staff responded to several downed trees at the following locations: Sivertip Minipark, Prospectors and Rock River Rd., Grand Avenue and Rolling Knoll, and Brea Canyon Rd. at Lycoming. Other activities included general cleanup of all park locations to remove storm related debris. MEMORANDUM To: Honorable Chairman and Members of the Parknd Recreation Commission From: Bob Rose, Community Services Director/1fi' Date: February 18, 2010 Re: February 25, 2010 Meeting Date — CIP Projects Up -date Report CIP Projects Up -date: 1. Washington Street Mini -Park — The City Council approved design concept #3 for Washington Street Mini -Park at their meeting on February 16. After consulting with the landscape architect after the meeting, the architect recommends using paw prints of animals indigenous to Diamond Bar in the concrete rather than children's hand prints. Paw prints could include cougar, deer, raccoon, opossum, skunk, squirrel, and rabbit, the number used dependent on the available space. Also, staff is preparing to conduct a tile decorating contest at the City Birthday Party on April 17. Winners of this contest will have their tiles included in the rock seating wall, facing the picnic area at the mini -park. 2. Sycamore Canyon Park Trail — Phase III — Construction of this project is now complete and the trail was re -opened for public use on February 16. Staff is coordinating a dedication ceremony with Supervisor Don Knabe and the City Council, hopefully for a Saturday in late March or early April. All Commissioners will be invited to this ceremony. 3. Sycamore Canyon Park ADA — Restroom / Office Building — This project is moving forward and should be completed by mid-to-late March. The dedication ceremony for the Trail will include the grand opening of this facility as well. More information about the trail dedication and the building grand opening will be provided to Commissioners when the date and details of the event are firmed up. 4. Sycamore Canyon Park Trail — Phase IV — Design of this project is still underway. Several changes had to be made to the plans due to existing soil conditions encountered during the construction of the Phase. III Trail. The goal is to start construction sometime this summer and to have it completed before the end of Fall, 2010. Trail improvements planned for Phase IV include an exercise course, benches, decomposed granite path, improved drainage, keystone walls, timber stairs, trash receptacle, picnic table, lodgepole fencing, interpretive panels, information signage, irrigation system, and the planting of indigenous trees, shrubs and ground cover to create a habitat for local fauna. \1 \ � \\\\\\ z3 ®3 9 3 { _ _ Q } \ �