HomeMy WebLinkAbout01/28/2010Parks & Recreation
Commission
AGENDA
Thursday, January 28, 2010
7:00 p.m.
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21825 Copley Drive
Diamond Bar, California
Chairman Lew Herndon
Vice -Chair Dave Grundy
Commissioner Benny Liang
Commissioner Ruth Low
Commissioner Ted Owens
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21825 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title /I of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinkingThe City of Diamond Bar uses recycled paper
in the Hearing Board Room. yes` and encourages you to do the same.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, JANUARY 28, 2010 - 7:00 PM
THE GOVERNMENT CENTER
HEARING BOARD ROOM
21865 Copley Drive
Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council
❑ A quality parks system that is safe, properly maintained and equally accessible .to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS LIANG, LOW, OWENS,
VICE-CHAIRMAN GRUNDY, AND CHAIRMAN HERNDON
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS:
Tuesday, February 2 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, February 10 — Senior Excursion to Fantasy Springs Casino —
Departs the Diamond Bar Center: 8am / Returns: 6:15pm
JANUARY 28, 2010 PAGE 2 PARKS & RECREATION COMMISSION
Thursday, February 11 — Senior Valentine Dance — Diamond Bar Center —
6 - 9pm
Tuesday, February 16 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, February 24 - DB 4Youth and DB 4Youth "In Action" Meeting
6pm — The Government Center, 21865 Copley Drive, Diamond Bar
Thursday, February 25 — Senior Excursion to Santa Anita Racetrack -
Departs the Diamond Bar Center — 10am-6pm
Thursday, February 25 — Parks & Recreation Commission Meeting — 7pm
Government Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar
CONSENT CALENDAR
1.1 Approval of Minutes for November 19, 2009 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Supervisor
1. Power Point Presentation on Candy Cane Craft Fair and Winter Snow Fest —
Andee Tarazon, Community Services Coordinator
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
1. PowerPoint Presentation on Storm Watch 2010
2.3 CIP Projects Update — Bob Rose, Community Services Director
1. Sycamore Canyon Park Trail — Phase III
2. Sycamore Canyon Park ADA — Restroom/Office Building
3. OLD BUSINESS — None
4. NEW BUSINESS
4.1 Washington Street Mini Park — Bob Rose, Community Services Director
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their activities,
request staff to return with information at a future meeting or request that a matter of business
be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER
HEARING BOARD ROOM
Diamond Bar, CA 91765
NOVEMBER 19, 2009
CALL TO ORDER:
Chairman Herndon called the Parks and Recreation Commission meeting to order at
7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Benny Liang, Ruth Low, Ted Owens,
Vice Chairman Dave Grundy, and Chairman Lew
Herndon.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Alison Meyers, Community Services Coordinator, and
Marcy Hilario, Senior Administrative Assistance.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose.
1. CONSENT CALENDAR
1.1 Approval of Minutes for the October 22, 2009 Regular Meeting.
C/Low moved, C/Owens seconded, to approve the October 22, 2009
regular Meeting Minutes as presented. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
2. INFORMATIONAL ITEMS
Liang, Low, Owens, VC/Grundy,
Chair/Herndon
None
None
2.1 RECREATION PROGRAM UPDATE — CSC/Meyers
C/Owens asked about the fee for the second and third child for Youth
Basketball. CSD/Rose responded $79. He went on to explain that, with
the exception of contracting for the adult league that plays at Mt. Calvary,
staff officiates the games.
NOVEMBER 19, 2009 PAGE 2 P&R
Chair/Herndon noticed that the number of events for the Diamond Bar
Center was about the same for this month as last month but that the
revenue was significantly lower this year. CSD/Rose explained that the
reported revenue for the Diamond Bar Center is the actual amount
collected for the month for events that will occur in the future. Revenue
fluctuates depending on collection of funds.
VC/Grundy asked for any updates about the chalk walls mentioned at
previous meetings. CSD/Rose responded to VC/Grundy that staff was not
able to find very much information about chalk walls. Most walls are spray
paint types of walls and staff does not believe there is an issue with chalk
on sidewalks because it is not permanent. VC/Grundy felt this would be
mainly for self-expression of art and it would be nice to have a wall instead
of having the drawings immediately washed away from the sidewalk.
C/Low shared that on her street, there is gum placed on a wall in a very
interesting design and no one has removed it. She said she did not know
if it was a private or public wall.
CSC/Meyers gave a Power Point presentation on DB -4 Youth events
C/Low asked who designed the posters for the dances. CSC/Meyers
responded that several participants of the program have contributed to the
posters' design. The posters are placed in all of the schools and the kids
are able to see their work and share their experience with other youth.
The City has a budget that funds DB 4 -Youth and additional funds are
provided by the Diamond Bar Community Foundation. The kids assist at
Diamond Bar Center functions as well.
C/Owens asked if the photos shown during the presentation are on the
City's Website. CSC/Meyers responded that there is a DB 4 -Youth page
on the City's Website and some photos are uploaded from time to time.
Chair/Herndon asked about attendance at the dances. CSC/Meyers
explained that it averages between 197 and 212 students that attend. The
membership has increased to about 120 and about 80 regularly
participate in events with 25-30 youth participating in the monthly
meetings.
2.2 PARKS REPORT — PMS/Jordan - Power Point Presentation on Maple Hill
Park walkthrough.
Chair/Herndon said he did not see anything in the report on Sycamore
Canyon Park. He walked the area and found a significant amount of
graffiti in the area that is not open to the public. PMS/Jordan responded
that the person who mitigates the graffiti does not have access to the area
with his truck. He will request that mitigation be done on foot.
NOVEMBER 19, 2009 PAGE 3 P&R COMMISSION
2.3 Trails Master Plan — Jeff Scott, Matlock Associates — Power Point
Presentation — Mr. Scott provided a summary of the final draft document.
Chair/Herndon asked about funding for the improvements. CSD/Rose
responded that staff continues to apply for grant monies. Staff has been
successful in getting funding for each of the trail projects to date. A grant
application was submitted in October for funding of the Steep Canyon
Trail/Trail Head down to the Dare Court connection leading to the canyon
loop and southern route. The Land and Water Conservation Grant and
the Recreation Trails Grant become available on an annual basis and staff
will continue applying for those along with any other grant opportunities
that become available.
C/Low asked about the conceptual plan. CSD/Rose indicated that the
conceptual plan was in the original Trails Master Plan for connecting to
the urban walkway system and staff did not revisit that issue in this
version because it is an issue that can be addressed outside of the Trails
Master Plan document. C/Low recommended staff consider that perhaps
the youth groups could raise the money and install the markers for the
urban walkway.
Chair/Herndon asked if the trail that goes from Ronald Reagan Park to the
north is mostly along the street. CSD/Rose confirmed that it does and
shared that it connects three parks: Larkstone, Starshine and Ronald
Reagan Parks.
CSD/Rose stated that staff proposes to adopt the Trails Master Plan as
part of the overall Parks Master Plan.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
The Commission concurred to go dark in December due to an anticipated lack of
quorum.
CSD/Rose reminded the Commission that this is the end of the two-year
appointment with the election of the new City Council. Officially, the
appointments expire on the last day of February. CSD/Rose suggested that it
would be a good time for Commissioners to make contact with the
Councilmember who appointed each of them. Appointment announcements are
usually made during the City Council's February meeting and new appointees
begin their Commission work with the March meeting.
VC/Grundy expressed that everyone did a great job this year. It was a very
successful and productive year, particularly with the summer series of Concerts
in the Park and Movies at Dusk, as well as the work done on the Parks Master
Plan. He wished everyone a great holiday.
NOVEMBER 19, 2009 PAGE 4 P&R COMMISSION
C/Owens attended the Veterans' Recognition Ceremony, an event very well
done. He agreed with VC/Grundy that this past year had been an outstanding
year and was very pleased to see that the Master Plan is nearing a conclusion.
C/Low concurred that it has been a very busy and productive year for the City.
She commended staff for their hard work and time spent in putting together a
great Master Plan. From all appearances, the economic restraints have not
really impeded the City's progress and it speaks to the excellence of CSD/Rose
and his staff. She wished everyone a Happy Thanksgiving and Merry Christmas.
Since her Councilmember has retired, she is not sure she will be reappointed to
the Commission and said it has been a great experience for her.
C/Liang thanked CSD/Rose and his staff for all of their hard work and all of the
wonderful City events during the past year. He thanked his colleagues for their
participation and wished everyone Happy Holidays.
Chair/Herndon said this has been a good year and staff and the consultant have
done a wonderful job on the Master Plan. In looking back at the selection
process, the City could not have done better in its choice for a Trails Master Plan
consultant and thanked Jeff Scott for his participation. He was thrilled to see so
much participation by the City's youth. Chair/Herndon said he hoped that C/Low
would be reappointed to the Commission because it was a pleasure working with
her. He wished everyone a Happy Thanksgiving and Merry Christmas.
ADJOURNMENT: VC/Grundy moved and C/Owens seconded to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Herndon adjourned the meeting at 8:07 p.m.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
CHAIRMAN LEW HERNDON
DIAMOND BAR
Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Supervisor
DATE: January 21, 2010
MEETING DATE: January 28, 2010
Community Recreation Guide
The Winter 2010 Community Recreation Guide was mailed to the residents of Diamond
Bar the first week of December, along with a mailing list of approximately 150 non-
residents. It is also available to be picked up at City Hall, Diamond Bar Center, Heritage
Park Community Center, Pantera Park Activity Room and Diamond Bar Public Library.
Contract Classes
Fall 2009 -- A total of 206 classes were run and 1,111 participants enrolled in classes.
Fall 2009 classes made $79,573.00 in revenue. Fall 2008 had 161 classes and 1,064
participants which made $76,574.00 in revenue.
Winter 2010 -- This winter's guide has 6 new classes which are: Baby Ballet II, Little
Tap Dancers, Youth Ballet, Dance Team Ready, PiYo: Not your average Pilates or
Yoga class, and Universal Dance for Adults. This season's most popular classes so far
are: Baby Ballet, Tennis (all ages), Evening Pilates, Kajukenbo, Karate, Hatha Yoga,
Energy Yoga and Ballroom Dance. There are 178 classes being offered and 491
participants registered thus far. Winter session runs January 9 through March 19, 2010.
Energy Yoga is only in it's second session and is quickly becoming one of our most
popular classes. The class is taught by Jacqueline Ng, an avid Yogi. The class is
based on using your internal energy to heal, relax and revitalize the body. The class is
on Wednesday evenings at Pantera Park from 7:30-8:40pm.
Youth Programs
Tiny Tots -- The winter session started on Monday, January 4. The Monday,
Wednesday, Friday class held at Heritage Park is full and the Tuesday, Thursday class
has six tots enrolled. The Monday, Wednesday, Friday class at Pantera Park is full and
the Tuesday, Thursday class has nine tots enrolled. The theme for the winter session is
'Ready, Set, Go!'
DB 4Youth "In Action"-- On Friday, December 18 at 6pm ten DB 4Youth members
and three chaperones met at Skate Express for their annual Holiday Party. Everyone
skated on and off from 6 to 9pm. When they took a break they enjoyed snacks from the
skating rink snack bar. Everyone had a great time. DB4Youth met on Wednesday,
January 13 to prepare for the Winter Snow Fest activity booth they operated for the day.
The Winter Snow Fest day started a little slow for the coloring booth but by 12pm the
booth was happily busy with little ones coloring and weaving. Fourteen DB 4Youth "In
Action" members took shifts to work for the whole day. Plans are in the works to run a
Food Drive with Shepherd's Pantry in Glendora for the Give a Day, Get a Day
community service program sponsored by Disneyland. Planning has begun for the next
6th 7th and 8th grade dance that will take place on Friday, May 14.
Summer Day Camp -- Summer Camp staff has met twice for planning with the next
meeting scheduled for Friday, January 29. Plans are going well for next summer. Staff
has set up excursions and has bus bids for summer 2010. Three staff members went to
visit the Griffith Park Observatory area to see how it would be for a new excursion.
They will report back to the other staff members at the next meeting. Staff is motivated
with new ideas and energy. Themes and excursions are as follow so far:
Week 1 June 7- June 11
"Reuse, Reduce and Recycle"
Major: Castle Park, Wed. June 9
Minor: Santa Ana Zoo, Tue. June 8
Week 2 June 14- June 18
"Climb to the Top"
Major: Corona Del Mar, Wed. June 16
Minor: Rock City Ropes Course, Tues. June 15
Week 3 June 21 - June 25
"Incredible Places"
Major: EI Capitan, Wed. June23
Minor: John's Incredible Pizza, Tues. June 22
Week 4 June 28 — July 2
"Cowboys and Spacemen"
Major: Knott's Berry Farm Wed. June 30
Minor: Laser Tag Tues. June 29
Week 5 July 6 - July 9
(Closed Monday, July 5th)
"Fear Factor"
Major: La Mirada Splash . Tues. July 6
Minor: Adventure Playground, Wed. July 7
Week 6 July 12- July 16
"Medieval Ice Age"
Major: Medieval Times, Wed. July 14
Minor: Center Ice—Ice Skating Rink Tues. July 13
Week 7 July 19- July 23
"Sandcastles and Windmills"
Major: Corona Del Mar, Tues. July 20
Minor: Scandia, Wed. July 21
Week 8 July 26 - July 30
"Fun, Fun, Fun"
Major: California Adventure, Tues. July 27
Minor: Party Kingdom, Wed. July 28
Week 9 August 2- August 6
"Shoot for the Stars"
Major: Universal Studios, Tues. Aug. 3
Minor: Kidspace Museum, Wed. Aug. 4
Week 10 August 9 -August 13
"Splish-Splash"
Major: Wild Rivers, Tues. Aug. 10
Minor: Oak Tree Lanes, Wed. Aug. 11
Week 11 August 16 -August 20
"Happy Trails to You..."
Major: Disneyland, Tues. Aug. 17
Minor: Skate Express Roller Skating, Wed. Aug. 18
Excursions are subject to change.
Volunteens -- The 2010 Volunteen application will be available on Friday, February 26.
Volunteens, ages 13-15, work throughout the summer in five different programs: tiny
tots, youth sports, senior programming, summer day camp and Concerts in the Park
/Movies Under the Stars. Interested applicants may find applications on the City of
Diamond Bar website, at City Hall and at the Diamond Bar Center. Applications are due
no later than 4:30pm on Friday, April 16, 2010. Interviews will be scheduled for the last
week in April and the first week in May.
Youth and Adult Sports
Adult Basketball -- The winter 2010 season began with practice games on January 17.
League games start on January 24. Games are played at Diamond Bar High School
and South Pointe Middle School. There are 25 paid teams in the league this season so
far with 5 more expected to sign up by Saturday's game. Included in the $360
registration fee are 10 league games plus a qualification game, scorekeepers, and
championship awards. Teams also pay $20 per week for the officials.
Adult Volleyball -- The current session began on January 11, 2010. There are currently
12 participants enrolled in the program. For only $40, participants receive 10 weeks of
play on two courts of action from 7-9pm.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 13 participants), Thursday (average of 12 participants), and Sunday
(average of 13 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Youth Basketball -- There are currently 353 participants registered for the youth
basketball program. The 46 teams in the program played their first games on January 9.
Team pictures will be taken on January 23. Children ages 4-8 play at South Pointe
Middle School, while children ages 9-11 play at Mt. Calvary Lutheran School. The $84
registration fee includes a jersey, trophy, and ten games.
Skate Park -- The skate park averages 10 users per hour on weekdays, with 16 users
per hour on the weekend. On Sunday, January 10, staff observed 30 users.
Field attendants check in on the skate park a few times each day, from 4pm - dusk on
weekdays, and from 8am - dusk on the weekends.
Adult Excursions
Saturday, December 12, 2009 — White House Christmas at the Ronald Reagan
Library- SOLD OUT
On Saturday, December 12 staff escorted a SOLD OUT excursion to the Ronald
Reagan Library. The bus ride up was a relaxing way to start the day. Upon arrival the
rain cleared up long enough for participants to go outside to see a real piece of the
Berlin wall and President Reagan's memorial. The rest of the docent tour was inside.
Lunch was enjoyed by all in the Air Force One hangar, right under the wing of Air Force
One! The day was finished with a safe ride home while participants enjoyed their
snack.
Friday, January 1, 2010 —121St Annual Tournament of Roses Parade
On Friday, January 1, 2010 staff escorted 41 participants to the 121St Tournament of
Roses Parade on Colorado Street in Pasadena. Upon arrival, participants were treated
to a continental breakfast of bagels, fruit, juice and coffee. Once on the bus the relaxing
and warm ride to the parade was the best way to start the morning. Before participants
exited the bus they were given their Diamond Bar seat cushion and official Rose Parade
program. The Grandstand seats gave participants a great view of the floats, equestrian
units, bands and other parade participants. After the parade was over, the snack on the
worry free bus ride home was the perfect end to an excursion.
Saturday, March 13, 2010 — Whale Watching in New Port Beach
This excursion includes roundtrip transportation, whale watching tour, and a snack for
only $39. Lunch is on your own at the Newport Pier. There are 16 participants signed
up with 29 spaces available.
Don't miss the upcoming spring excursions to the Cerritos Performing Arts Center for
Cirque D'Or on April 18, to the Carlsbad Street Faire on May 2 and to the Griffith
Observatory with lunch at Tam O'Shanter on June 19!
Senior Programs
Full Senior Classes
• Tai Chi — Mondays and Thursdays
• Mobility through Exercise —Mondays, Wednesdays, Thursdays and Fridays
3 classes each day
• Internet Research — Thursdays
• Digital Photography — Tuesdays -2 classes
• Computer 1
• Computer 2
• Computer 3
• Watercolor — Mondays
• Drawing — Tuesdays
• Gardening —Wednesdays
• Quilting — Thursdays
• Sewing — Thursdays
• MOB Yoga — Thursday evenings
• Needlework — Thursdays
New Senior Classes
• Nurturing Massage — Mondays
• Memory Bears
Senior Seminars -Workshops January 2010
1/11 Maintain a Healthy Brain
1/15 Reverse Mortgage
1/18 Entitlement Benefits
1/25 Put Your Wishes in Writing for Free
Senior Activities and Services
• Bridge every Wednesday
Mahjong every Wednesday
• Bingo every Tuesday and Friday
• Complimentary Legal Services every 1st Wednesday of the month
• Complimentary Tax Services every Wednesday 8am-12pm
Senior Excursions
January 20, 2010 — Valley View Casino — A first time trip for this casino, sold out in
two weeks after the recreation guide came out. 53 attended this excursion for $22
each.
January 27, 2010 — Richard Nixon Library — This excursion was cancelled due to low
enrollment.
Senior Special Events
None scheduled for January. Please find attached a financial summary and program
evaluation for the Veterans Recognition Ceremony.
Senior Groups and Clubs
Four senior clubs regularly meet and hold events at the Diamond Bar Center and
Heritage Park Community Center:
• The Diamond Bar Chinese Senior Association has 260 members and meets the
second Saturday of each month.
• The Diamond Age Seniors has 220 members and meets each Monday, Tuesday,
Wednesday, and Friday.
• The Sunshine Seniors has 250 members and meets the second and fourth Sunday
of each month and every Saturday.
• The Diamond Bar Senior Citizen's Club has 372 members and meets each
Tuesday with approximately 200 at each meeting.
Senior Extended Excursions
Three Extended Travel Slide Shows were scheduled for January to promote the 2010
trips. Globus Travel on the 13th, Colette Travel on the 20th and Premier World
Discovery on the 27th. The first two were cancelled due to no attendance, Premier has
6 people scheduled.
Special Events
Halloween Haunted House and Fall Fun Festival -- Please see full financial summary
and evaluation for both events attached.
Candy Cane Craft Fair -- Please see full financial summary and evaluation attached.
Winter Snow Fest -- Pantera Park was a flurry of cheer as an estimated 3,000 people
attended the Winter Snow Fest on Saturday, January 16, 2010. Children of all ages
sledded down 3 snow hills and frolicked in a snow play area. 80 tons of snow was used
to make the snow hills and play area. The event also featured children's craft and
games booths, local entertainment on stage, food booths and of course, lots of fun!
For only $5 children could purchase a wristband for unlimited sledding and for $1 they
could purchase a game card good for 4 games or crafts. Sleds were provided for the
runs and children were encouraged to wear gloves and closed toed shoes.
Non-profit community service organizations participated by operating food, game and
craft booths. There were 16 game booths, 5 craft, and 9 food booths. All game and
craft booth operators will receive a portion of the proceeds from the wristband and
game/craft card sales.
Please find the full financial summary and evaluation in the February Commission
report.
Concert Share -- The Diamond Bar Center was jammed packed and rocking to the
beat of the 152 bands representing at this year's event. Bands from all over Southern
California attend concert share to promote their band and meet participants from
surrounding city agencies. All Bands were pre registered and assigned tables. Each
band paid a table fee of $100 which included one 6ft table, two chairs, electricity and a
linen table cloth.
In addition 140 surrounding city representatives walked through the Diamond Bar
Center doors and were directed to the Sycamore Room, Pine Room, Motorcourt
and Grand View Ballroom to enjoy the band displays. City representatives also
participated in a lunch discussion. The main topics were: favorite band, worst band,
pricing and location of concert share 2011. The City of Diamond Bar was once again
voted to host this event in 2011!
Please find the full financial summary and evaluation in the February Commission
report.
Facility Rentals
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 44
private, business and non-profit rentals during the month of December. There were 14
church rentals, 4 yoga sessions and 1 Toastmasters meeting. There were also 4 of
each of the following; business meetings, weddings, birthday parties, banquets, and
holiday dinners. There was 1 preschool recital, a funeral reception, a high school winter
formal, a wedding anniversary and a wedding rehearsal. A total of $61,079 in rental fees
was collected during the month of December 2009 for Diamond Bar Center rentals and
$48,192 was collected in December 2008.
Heritage -- There have been 16 rentals of Heritage Park Community Center for the
month of January. Rentals include a church, an ongoing meditation class, 2 birthday
parties, 2 private parties and 1 baby shower. Total revenue for these rentals is $3,390.
The revenue for January 2009 was $2,700.
Pantera -- There have been 3 rentals of the Pantera Park Activity Room for the month
of January. Two rentals were Toastmasters meetings and one was a birthday party.
Total revenue for January is $140. The revenue for January 2009 was $325.
Picnic Reservations --As of January 14, there have been 9 picnic reservations made
for the month of January. Both Sycamore Canyon Park and Ronald Reagan Park have
been reserved 3 times. Pantera Park has been reserved 2 times and Heritage Park has
been reserved once. The revenue of these picnic rentals is $250. The revenue for
January 2009 was $200.
Program Evaluation and Financial Summary
Program Title: Haunted House & Fall Fun Festival
Date: November 10, 2009
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
Halloween Haunted House
The Haunted House operated on October 30 and 31 from 6 - 9pm each night. The
Haunted House consisted of six main rooms all with different themes. The rooms
featured were: saw, corn stock, zombie, clown room, graveyard, and dot. All were dark
with creatures lurking around and staff equipped with flashlights and whistles in case of
emergency.
On October 30 only - a special coupon was available for a buy one get one free
entrance into the Haunted House. The coupon was available for print off the City's
website, and available for pick up at City Hall, the Diamond Bar Center, and all PUSD &
WVSD schools in Diamond Bar. 201 people were frightened in the hall of horrors on
October 30 while 279 peopled were horrified on October 31. In 2008 we scared 67 on
the first night and 328 on Halloween night. Also, over 30 volunteers from Diamond Bar
and Diamond Ranch High Schools participated each night to set-up and work the
events.
Fall Fun Festival
This was a safe and fun alternative to trick or treating. The event included game
booths, prizes and of course candy! The Festival was held on October 31, at Heritage
Park. Admission was $5 starting at 4:30pm and running until 8:30pm. The games were:
lobbing for apples, pumpkin bowling, corn ring toss, acorn toss, barnyard golf, pick -a -
pocket, frog jump, lollipop in the straw, scare the crows, skee ball, toad hop and egg
toss. There was also a craft area which included: bracelet making, sandy candy, and
coloring tables. The Leo Clubs from Chaparral Middle School and Diamond Bar High
School operated each game. 209 children participated in this year's event and 250
attended last year.
Revenue Sharing - Fall Fun Festival Game Proceeds ---October 31, 2009
Total wristband revenue: $1,045.00 minus money spent on games $663.50 = $381.501
2 groups. Each Leo Club receives $190.75.
Staff Recommendations
1. Continue to only operate the Haunted House for two nights: October 30th and
31 st
2. Continue to offer a discount coupon for October 30.
3. Need to purchase additional Christmas lights for additional lighting above
basketball courts at fall fun festival.
4. Start set up on Friday, October 22.
5. Purchase additional flame retardant black fabric for haunted house walls.
6. Continue to start with $600 petty cash.
7. Purchase additional event signage for Diamond Ranch High School.
8. Budget additional $3,000 for PT staff cost.
9. Provide more lighting for balloon artist.
CITY OF DIAMOND BAR
HAUNTED HOUSE/FALL FUN FESTIVAL
FINANCIAL SUMMARY
2009
Projected General Fund Expenditures $ 15,689.00
Projected Revenue $ 3,000.00
Difference $ (12,689.00)
Actual General Fund Expenditures $ 16,498.56
Actual Revenue $ 3,445.00
Difference $ (13,053.00)
REVENUE (34720) $ 3,445.00
Projected Amount - $3,000.00
Haunted House October 30th 201 participants at $5.00 each. $ 1,005.00
Haunted House October 31th- 279 participants at $5.00 each. $ 1,395.00
Fall Fun Festival October 31st- 209 participants at $5.00 each. $ 1,045.00
PERSONNEL SERVICES $10,243.00
Projected Amount - $8,000.00
Personnel (40020 full-time & 40030 part-time) $ 9,227.00
Part Time Staff $ 8,132.00
Full time C.S. Staff/Coordinators
1,095.00
Personnel Services (40000) Amount Spent: $ 1,016.00
Worker's Compensation (40083) @ 3.8% $ 378.00
Medicare (40085) @ 1.45% $ 134.00
Social Security (40085) @ 6.2% $ 504.00
OPERATING SUPPLIES (001.5350.41200) $ 4,006.03
Projected Amount - $4,050.00
Haunted House props/decorations
$ 989.44
Haunted House Construction supplies
$ 1,382.96
Fall Fun Supplies
$ 180.13
Fall Fun Prizes
$ 663.50
Haybales
$ 350.00
Balloon Artist
$ 440.00
CONTRACT SERVICES (001.5350.45300) $ 1,716.69
Projected Amount - $2,500.00
Organization split (Fall Fun Festival) DBHS/Chaparral Leo's Club $ 381.50
Banners $ 880.69
Special Event Insurance $ 454.50
PRINTING (001.5350.42110) $ 532.84
Projected Amount - $500.00
Flyers/Posters $532.84
Program Evaluation and Financial Summary
Program Title: Veterans Recognition Ceremony
Date: January 21, 2010
Evaluation Prepared by: Lorry Meyer, Recreation Specialist -Senior Programs
On November 5, 2009 the City of Diamond Bar hosted a Veterans Recognition
Ceremony at the Diamond Bar Center. The program began with approximately 200
guests arriving and being greeted with colorful programs and U.S. Flag pins. The Color
Guard from the US Marine Corps, Irwindale Post, presented the colors to open the
program. The Pledge of Allegiance was led by Council Member Jack Tanaka and the
National Anthem was sung by Madison Carney, a student from Chaparral Middle
School. This was followed by the recognition ceremony with the City Council presenting
plaques to 14 residents. These Diamond Bar Veterans were recognized and
acknowledged for their service in the United States military and their contributions to
preserving our freedom by the attending members of the City Council. In addition more
than 40 previously recognized veterans were given pins by the Senior Veterans
Celebration Committee. There were patriotic musical selections by the band of South
Pointe Middle School led by Director, Susan Willmering. Retired Armed Forces banners
were given to 6 local members of the military who have returned home from active duty.
The ceremony was followed by a continental breakfast reception for the honorees, their
family and friends. The veterans truly value this event and look forward each year to this
special time planned for them.
Recommendations for Next Year's Program
• Continue to recognize new Veterans with commemorative plaques.
■ Continue to recognize previously awarded veterans.
■ Continue with a band (it's a favorite).
• Continue with the continental breakfast.
■ Update the list of wars on the back of the program.
CITY OF DIAMOND BAR
VETERANS RECOGNITION CEREMONY
Financial Summary
FY 09-10
PROJECTED GENERAL FUND EXPENDITURES
ACTUAL GENERAL FUND EXPENDITURES
$ 4,315.00
$ 3,004.17
PERSONNEL SERVICES $ 125.38
Projected Amount - $0.0
Personnel (40030) $ 112.50
Recreation Staff (001.5350.40030) $ 112.50
Personnel Services (40000) $ 12.88
Worker's Compensation (40083) @ 3.8% $ 4.28
Medicare (40085) @ 1.45% $ 1.63
Social Security (40085) @ 6.2% $ 6.98
SUPPLIES - Operating Supplies (41200) $ 25.00
Projected - $900
Flag Lapel Pins
Flowers
$ 25.00
OPERATING EXPENDITURES - Printing (42110)
Projected - $1000 $ 485.28
Invitations
Programs & Stationary
Display Boards
$ 73.72
$ 411.56
CONTRACT SERVICES - Community Services (45300)
Projected - $2412 $ 2,368.51
Refreshments
Music/Entertainmeht
$ 2,368.51
Program Evaluation and Financial Summary
Program Title: Candy Cane Craft Fair
Date: January 5, 2010
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
The Candy Cane Craft Fair took place on Saturday, December 5, 2009. The event was
from 9am to 5pm at the beautiful Diamond Bar Center. 74 crafters participated by
operating an 8x8 booth. This one day craft fair had free admission, free parking and
hundreds of handmade items.
In addition to the crafters, children ages 5-12 received a chance to participate in making
crafts themselves. Santa's Workshop was available for shoppers to leave their children
with recreation staff while they shopped. This new area proved to be very popular
throughout the day with over 60 children participating. Recreation staff also received
high remarks by wearing elf hats while playing with the children.
Lastly, evaluations were e-mailed to all the crafters after the event to receive feedback.
The results are listed below.
Staff Recommendations:
1. Continue to operate Santa's Workshop.
2. Buy a selection of Christmas music for the main room and Santa's workshop.
3. Come up with new ideas to promote the event to Diamond Bar and surrounding
residents.
4. Relocate the snack bar inside the kitchen.
5. Schedule 1 additional part time staff to supervise DB 4 Youth snack bar.
6. Change event time from 9am-3pm.
7. Continue to setup the day before the event.
8. Buy Candy Canes to give out in Santa's Workshop.
City of Diamond Bar's
Candy Cane Craft Fair Evaluation 2009
Participating Crafters
What was your overall impression of the event?
• Too cramped in booth, not enough space.
• Nice atmosphere, nice size craft fair.
• Very nice event, turnout was great.
• Positive, event well staffed and organized.
• Noticed everyone was working well together, but slow customer traffic
Well attended and managed.
• Wonderful
• Slow fair, people did not show up until 11:30am.
• Very impressed on the amount of vendors and customers.
• Good event, better than I expected.
• Well organized, not enough customers, too much jewelry.
• Event planned well, information was clear, staff very helpful.
2. Was the booth application process clear and easy to follow? If not, what could have been
done differently?
• Yes (13)
• No (0)
3. Was the day of event procedures clearly explained to you? If not, what could have been
done differently?
• Yes (12)
• No (1)
4. Was staff helpful and informative? And did you receive any help loading or unloading your
crafts?
• Yes (12)
• No (1)
5. Were you happy with the attendance at the event?
• Yes (10)
• No (3)
6. Is the booth space size big enough? If not, what size would be good?
• Yes (11)
• No (2)
7. Did you feel that vendors followed the policy of Homemade Crafts only?
• Yes (9)
• No (4)
8. Did you like the layout of the event? If, not what could have been done differently?
• Yes (10)
• No (3)
9. Was this event worthwhile for you to participate in?
• Yes (10)
• No (3)
10. Would you be interested in participating in next year's Candy Cane Craft Fair? If not, why
not?
• Yes (12)
• No (1)
Additional comments:
• Limit the amount of teens volunteering at the Lions club booth.
• Event should close at 3-4pm, it was dead after 1:30pm
• The city needs to market or promote 2 weeks before by placing candy canes around city.
• Different music (CD'S)
• Would like event to be two day's (Sat & Sun)
• Advertise in surrounding cities news papers.
• Wonderful to see so much advertising in community papers.
• Snack bar needs to have more food and follow up with orders taken.
• Facility is nice and in good location.
CITY OF DIAMOND BAR
CANDY CANE CRAFT FAIR
Financial Summary
2009
Projected General Fund Expenditures $ 4,400.00
Projected Revenue $ 4,600.00
Difference $ 200.00
Actual General Fund Expenditures $ 4,056.75
Actual Revenue $ 3,975.00
Difference $ (81.75)
57 Vendors @ $50 each. $ 2,850.00
15 Vendors @ $75 each $ 1,125.00
PERSONNEL SERVICES $ 1,981.00
Projected Amount - $1,850.00
Personnel (40030) $ 1,804.00
Recreation Staff (001.5350.40030) $ 804.00
Facility Attendants $ 517.00
Full time coordinator (001.5350.40020) $ 483.00
Personnel Services (40000) $ 177.00
Worker's Compensation (40083) @ 3.8% $ 69.00
Medicare (40085) @ 1.45% $ 26.00
Social Security (40085) @ 6.2% $ 82.00
SUPPLIES (001.5350.41200) $ 962.07
Projected Amount - $1,200.00
Decorations $ 440.41
Crafts $ 521.66
PRINTING (001.5350.42110) $ 436.03
Projected Amount - $600.00
Flyers/Posters $ 436.03
CONTARCT SERVICES (001.5350.45300) $ 677.65
Projected Amount - $750.00
Banners $ 677.65
JANUARY PARKS REPORT
TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PARKS AND
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: JANUARY PARKS REPORT
DATE: 1/20/10
MEETING DATE: 1/28/10
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
Replaced automatic door control box to correct malfunction. (Pasco)
• Replaced damaged towel dispenser/trash receptacle in the lower men's
room.
• Replaced boiler pump coupler and boiler time delay switch. (Bear State)
• Repaired/replaced 4 lamp ballasts.
• Removed and replaced the motor court tree lights.
• Removed stuck key from Maple room door and serviced the lock.
• Repaired rodent damaged wiring on the scissor lift.
• Re-lamped four (4) parking lot lights.
• Repaired and serviced commercial coffee maker in kitchen.
• Replaced broken motor court bollard light.
• Replaced tree up light ballast.
• Serviced/repaired roof and flashings. (Royal Roof)
Heritage Park
• Removed leaves from the community center roof. Cleared roof drains.
Re-lamped one (1) parking lot light.
Maple Hill Park
• Replaced light switch on tennis court #1.
• Installed new barbeque at picnic area.
• Removed graffiti from three (3) picnic tables.
• Re-lamped men's and women's restrooms.
Pantera Park
• Repaired drinking fountain at snack bar exterior.
• Re-lamped men's and women's restrooms.
Re-lamped three (3) parking lot light fixtures.
Paul C. Grow Park
• Unplugged drinking fountain at restroom building.
• Repaired sink in men's restroom.
Ronald Reagan Park
Re -tamped men's and women's restrooms.
City Hall
• Installed six (6) door sweeps to preclude rodent access.
• Repaired/installed Formica at front counter.
• Painted two (2) offices.
Installed wire track in server room.
0 Assembled new mail cart.
I mmes
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director 4.-V0s//1 o
Date: January 20, 2010
Re: January 28, 2010 Meeting Date — CIP Projects Up -date Report
CIP Projects Up -date:
1. Sycamore Canyon Park Trail — Phase III — Construction on this project is almost complete.
The only thing left to build is the concrete staircase leading to the trail head. The contractor needs
about a week of clear weather to complete the project. This project is replacing the wood steps
with concrete stairs and metal handrails that lead from the trail head off of Diamond Bar Blvd to a
new DG trail along the existing bench drain. It also replaces the chain link fence with lodge pole
fencing, removes the cross -slope of the existing dirt trail from the concrete stairs to the waterfall,
and adds drainage along the trail. The existing trail and trail head are posted as closed during
construction. Weather delays could push the completion date to as late as mid-February.
2. Sycamore Canyon Park ADA — Restroom / Office Building — This project is moving forward
and should be completed by mid-February. There have been several delays due to unexpected
existing conditions that required re -drawing portions of the plans. This project will remove
architectural barriers to wheel chair access to the restrooms and office building at Sycamore
Canyon Park. It will also increase the number of stalls in each restroom. This is being done by
removing the exterior walls on the south side of the building and moving them to the existing brick
pilasters.
I remes
MEMORANDUM
To: Honorable Chairman and Members of the Par,,-�s�� and Recreation Commission
From: Bob Rose, Community Services Director
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Date: January 20, 2010
Re: Washington Street Mini -Park — Recommendation of Conceptual Plan
Background
The City of Diamond Bar purchased a 15,000 sq. ft. vacant parcel of land at the corner of
Washington Street and Lincoln Avenue for the purpose of constructing a neighborhood park. City
staff has conducted two neighborhood meetings, the first on October 17, 2009 and the second on
December 17, 2009, to get input from the residents that live near the park on potential amenities.
The City's consultant, David Volz Design, developed three concepts that incorporated all the
workable ideas that were presented by the residents. The three concepts were presented at the
December 17 meeting, and the consensus among the residents that attended the meeting was for
conceptual plan #3, the most passive of the three options.
David Volz will be present at the January 28, 2010 meeting to present the three concepts to the
Commission and to respond to any questions about them. The January 28 meeting has been
noticed to the residents that live near Washington Street Mini -Park that included conceptual plan
#3. A sign has also been posted on the park site advertising the meeting and the sign includes the
concept plan.
Description of Conceptual Plans (Copies Attached)
Concept Plan #1 — Large Turf Area, Picnic Tables, Benches, Tot Lot, Security Lights, Wood Arbor
Shade Structure over One Picnic Table, Rock Seat -Walls, Decomposed Granite Walkways, Split -
Rail Fencing, Drinking Fountain, and 96" Box Specimen Tree.
Concept Plan #2 — Double Half -Court Basketball, No Turf Area, Picnic Tables, Benches, No Tot
Lot, Security Lights, Wood Arbor Shade Structure over One Picnic Table, Rock Seat -Walls,
Decomposed Granite Walkways, Split -Rail Fencing, Drinking Fountain, and 96" Box Specimen
Tree.
Concept Plan #3 — Small Turf Area, Gazebo -Style Shade Structure over Two Picnic Tables,
Benches, Picnic Tables, Tot Lot, Security Lights, Rock Seat -Walls, Decomposed Granite
Walkways, Split -Rail Fencing, Drinking Fountain, Small Wood Bridge, and 96" Box Specimen
Tree.
Recommended Action
Receive staff's report and the consultant's presentation on the three conceptual plans; receive
public input; and deliberate. Staff recommends that the Commission recommend Conceptual Plan
#3 to the City Council as the preferred design of Washington Street Mini -Park.
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