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HomeMy WebLinkAbout10/26/2017 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 OCTOBER 26. 2017 CALL TO ORDER: Acting Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon; Kim Hsieh Absent: Vice Chair Benny Liang and Chair Manisha Sulakhe were excused. Staff Present: Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Recreation Specialist; and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: AC/Grundy recognized students from Diamond Bar High School who were present for class credit. CALENDAR OF EVENTS: As presented by RS/Murphey 1. CONSENT CALENDAR: 1.1 Approval of Minutes for September 28, 2017 regular Meeting continued to November meeting. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 RECREATION REPORT— Pickle Ball Demonstration — RS/Vargas AC/Grundy asked if the City Would charge a drop-in fee. RS/Vargas responded no, that the drop-in would have the court available similar to the ping pong program at Heritage Park. AC/Grundy asked if the City would provide paddles and balls, etc. and RSNargas responded that initially there would be a starter kit with 8 paddles for two games. A majority of the Diamond Bar residents who play do so indifferent cities and have their own paddles. OCTOBER 26, 2017 PAGE 2 P&R COMMISSION C/Herndon asked if it was necessary to have staff present. He felt that interested parties could form their own pickle ball association and make sure courts are available to them. RSNargas stated that since it is the City's equipment it is the City's responsibility to make sure the equipment is put away correctly and set up correctly so there are no issues. C/Herndon asked if those who use the batting cages are responsible or does staff set those up and RS/Murphey responded that the field attendants provide set up of the batting cages for the teams and return at the end of the evening to put the cages away. C/Hsieh asked how it worked with ping pong and RSNargas confirmed that staff is present for ping pong. RSNargas said she could not recall that the City ever provided paddles. From time to time people would donate paddles in case those who wished to play did not have their own. The majority of players provide their own paddles. C/Hsieh asked RSNargas to repeat what the cost would be to provide the pickle ball equipment and RSNargas estimated $500 which included replacing equipment as needed. 2.2 MAINTENANCE REPORT — PMS/Jordan AC/Grundy asked about the status of acquiring federal funds for storm damage and PMS/Jordan responded that staff continues to work through the FEMA process. The application will be finalized shortly. The local FEMA office will be closing on November 17 and paperwork must be completed by that time. There are some adjustments that need to be made to the scope of work. Some of the items that FEMA mentioned as needing to be done were in conflict with the City's consultants so the consultants are working with the FEMA information to make sure that the scope of work that ultimately gets included in the project worksheet is adequate to complete the work necessary. C/Herndon asked if the project was being designed to prevent this type of damage in the future and PMS/Jordan responded yes. There is a section within the project that will allow the City to do some mitigation which has to be within the damaged area which would be covered as part of the grant. If the City decides to go outside of the damaged area to make other improvements to improve the overall situation, FEMA considers that an improvement project which is allowed; however, the City would not be eligible for reimbursement for anything outside of the damaged area. 2.2.1 POWER POINT PRESENTATION — Washington Street Park — C/Hsieh asked if all parks with barbecues have hot coal containers and PMS/Jordan said no. This was added when the park was new. There are hot coal containers installed at Diamond Canyon Park and may have one installed at Heritage. C/Hsieh said since there have been no incidents is it necessary and PMS/Jordan said they OCTOBER 26, 2017 PAGE 3 P&R COMMISSION are nice to have but it is not a need to have. AC/Grundy suggested that the coal dust be used as fertilizer because it is good for plants. PMS/Jordan said that staff could look at incorporating it with mulch beds and such. 2.3 CIP PROJECTS — RS/Murphey 2.3.1 Longview Park South Construction has been completed and the project is in the 90 -day maintenance period which is a standard part of the park projects and allows for the newly installed landscaping to take root. The renovated park will be open to the public by the end of the year. 2.3.2 Larkstone Park Lennar Homes is in the final stages of construction of Larkstone Park with a walkthrough with City staff expected in the next few months. Provided all goes according to schedule the City's newest park should be opened to the public in early 2018. 2.4 LIST OF PENDING COMMISSION REQUESTS — RS/Murphey a) The updated trails map project will be implemented this fiscal year. RS/Murphy is working on the project and would appreciate receiving information from commissioners regarding features they wish included and samples of maps they find appealing. C/Hsieh said she believes there is accessibility for the gazebo at the top of the hill and knows that the cost of the gazebo is an issue. She wanted to know the cost of the large gazebo that sits by the barbecue/picnic area. RS/Murphey said she would relay C/Hsieh's questions and comments to ACM/McLean. She asked for the cost of the bridge over the V -Ditch at Sycamore Canyon. Discussion ensued. PMS/Jordan stated that as of July 1, 2017 the City added "trail maintenance" to the specifications for maintenance in Lighting & Landscape Assessment District 39. Prior to that time the City relied on work done by the California Conservation Corp and San Gabriel Valley Conservation Corp to come in once a year for a limited amount of time to perform trail rehab. The trail that goes from Silver Tip to Pantera Trail was constructed by the California Conservation Corp. Since once a year maintenance was insufficient, the City incorporated weekly maintenance into the specs for Mariposa Landscape. As far as better directions, RS/Murphey may be able to include information in the new trails map. C/Hsieh continued discussing her concern about individuals being unable to know where the Silver Tip trail ends and would not venture out to use Silver Tip to get to the park the other way and said there needed to be OCTOBER 26, 2017 PAGE 4 P&R COMMISSION some kind of sign that said "to Silver Tip Park or trail" so that people know that there is more than what they are seeing. RS/Murphey again stated that she would discuss C/Hsieh's ideas and suggestions with ACM/McLean and hoped to have a response for C/Hsieh at the next meeting. C/Hsieh said she mentioned sometime back about an exercise machine for Pantera Park which did not get added to the list and did not know when funds would be available. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their work to keep the parks looking good and for the great presentations. C/Herndon echoed C/Hsieh's sentiments. He said that every time he sees teams that get involved with the City he is thrilled to know that the kids are taking an interest in their City and participating in the programs it offers. AC/Grundy also thanked staff for their report and their efforts to keep the City looking great and keeping the programs running. He is out on the fields again this year and was on Lorbeer field which looks like it is not as extensively used as in past years for soccer. He noticed that it was pretty dry and asked if the secondary nutrient watering system was still going and PMS/Jordan responded yes. There were a couple of issues at the field. About six to seven weeks ago there was a mainline break which took a while to get repaired which meant that the water was off for a period of time. While it did not have a very adverse effect on the field it did stress it a bit. The majority of the turf that is on the playing surface is a hybrid Bermuda. A few weeks back there was a cold snap and staff believes it pushed the Bermuda into dormancy at that point. However, it warmed up again and the grass is still yellow. PMS/Jordan said he spoke with the contractor who over -seeded the area, provided some fertilization and determined to reduce the mowing height so that the green viable grass will come into view. The City discovered this week that power to the Fertigation System had been lost and the power to the pedestal that controls the system is controlled by the school district so staff is working with the school district to restore power. He believes the condition of the field is a combination of the weather, lack of water and mowiaq height, but ali of the turf is viable and should bounce back under the current restoration plan. OCTOBER 26, 2017 PAGE 5 P&R COMMISSION ADJOURNMENT: Upon motion by C/Herndon, seconded by C/Hsieh and with no one objecting and no further business before the Parks and Recreation Commission, AC/Grundy adjourned the meeting at 7:51 p.m. The foregoing minutes are hereby approved this 26 day of October 2017. Respectfully Su RYAN MCLEAN.SECRETARY