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HomeMy WebLinkAbout03/23/2017 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MARCH 23, 2017 CALL TO ORDER: Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chair Sulahke led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Benny Liang; Vice Chair Manisha Sulakhe and Chair Dave Grundy Absent: Commissioners Lew Herndon and Kim Hsieh were excused. Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Recreation Supervisor; and Debbie Gonzales, Administrative Coordinator. PRESENTATION OF 2017 YOUTH BASKETBALL SPORTSMANSHIP AWARDS — RS/Tarazon RECESS: Chair/Grundy recessed the meeting at 7:13 p.m. RECONVENE: Chair/Grundy reconvened the meeting at 7:22 p.m. A. SELECTION OF CHAIR AND VICE CHAIR FOR COMMISSION: C/Grundy nominated C/Sulakhe to serve as Chair of the Parks and Recreation Commission. C/Liang seconded the nomination. There were no other nominations offered. By unanimous voice vote, C/Sulakhe was elected Chair of the Parks and Recreation Commission with C/Herndon and C/Hsieh absent. ChairSulakhe thanked C/Grundy for setting a good example as Chairman of the Parks and Recreation Commission. Chair/Sulakhe nominated C/Liang to serve as Vice Chair of the Parks and Recreation Commission. C/Grundy seconded the nomination. There were no other nominations offered. By unanimous voice vote, C/Liang was elected Vice Chair of the Parks and Recreation Commission. MATTERS FROM THE AUDIENCE: None MARCH 23, 2017 PAGE 2 P&R COADUSSION CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the January 26, 2017 Regular Meeting VC/Liang moved, C/Grundy seconded, to approve the January 26, 2017 Regular meeting minutes. Without objection, the motion was so ordered with C/Herndon and C/Hsieh being absent. 1.2 Approval of Minutes for the February 23, 2017 Regular Meeting C/Grundy moved, Chair/Sulakhe seconded, to approve the February 23, 2017 meeting minutes. Without objection, the motion was so ordered with VC/Liang abstaining and C/Herndon and C/Hsieh being absent. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.2 MAINTENANCE REPORT — PMS/Jordan 2.2.1 Power Point Presentation on Sycamore Canyon Park — PMS/Jordan. C/Grundy asked the cost of repairs at Sycamore Canyon Park. PMS/Jordan responded that the cost for the playground will be, about $25,000 to remove the remaining woodchips, silt and removal and replacement of the filter fabric and several cubic yards of woodchips. For the slope repair off of Diamond Bar Boulevard, staff is not sure about the cost. A geotechnical consultant has been engaged to make a report and take samples of the slope in order to design a fix. The cost of the report to date is $16,000. ACM/McLean said that there has not been a cost determined for slope remediation which will depend on the results of the design. Staff is working with state and federal representatives to make sure the project is eligible for any return funds. Staff will track costs associated with the project and file those costs to see if the City can be reimbursed. C/Grundy said it was likely to be a fair amount and asked if any other projects would be bumped from the current project list as a result. ACM/McLean responded that it will depend on the amount and other funds may have to be appropriated. He believes it will be a very expensive fix because geotechnical repairs usually are quite expensive. While he hesitates to put a number on it he expects it to certainly be in the. six figures. PMS/Jordan said that as a comparison, during the 2005 storm the City suffered a significant MARCH 23, 2017 PAGE 3 P&R COMMISSION sluff at the Diamond Bar Center. The repair at that,time was close to $300,000 and the damage was in a much more accessible area compared to the Sycamore Canyon area. The surficial slope failure that occurred at the Diamond Bar Center involved only slope and landscape. At the Sycamore Canyon site there are a couple of staircases that were impacted. Therefore, he expects the Sycamore Canyon remediation to be substantially more than the repair that was done at the Diamond Bar Center. Chair/Sulakhe asked if the damaged stairway from Diamond Bar Boulevard down to the park had been reopened. PMS/Jordan responded that it had not be reopened. The stairs that lead from the trailhead down to the trail off of Diamond Bar Boulevard was not damaged but as one proceeds northwest the trail leads to very long and steep concrete steps which were damaged. The stairs were not damaged but the soil beneath the stairs was eroded out which is the issue. If one were to accidently fall off of those stairs, one might fall into deep chasms. For that reason, everything is fenced off. The only inconvenience for park visitors is that they cannot access the trails from Diamond Bar Boulevard; however, all of the trails are currently accessible from the Golden Springs side. 2.3 CIP PROJECTS—ACM/McLean 2.3.1 Pantera Park— This project continues to progress. All of the rough grading has been completed. There are timber stairs throughout that have been installed along with some retaining structures. The contractor is working on the grading on adjacent slopes and compacting the trailer. Absent more weather issues, the project should be completed in April. , 2.3.2 Larkstone Park — (adjacent to South Pointe Middle School) - This project is being constructed by the developer of a single family home project under the Lennar Company. Grading operations are underway with permits issued and completion is anticipated for late 2017 barring unforeseen weather etc. delays. 2.3.3 Longview Park South — The contract for Longview Park South was approved at the March 21 City Council meeting. Construction will begin in the spring. 2.4 LIST OF PENDING COMMISSION REQUESTS —ACM/McLean Request for Breakdown and Analysis of the Events held at the Diamond Bar Center Annually — Staff has a draft report which is under review and will be presented to the Commission at its April or May meeting. Request for an Updated Trails Map (June 23, 2016) — Staff is reaching out to contractors at this point to begin the process and this will likely go out to MARCH 23, 2017 PAGE 4 P&R COMMISSION 3. 4. 5. bid to get someone to design and engineer the map. OLD BUSINESS: None NEW BUSINES: None ANNOUNCEMENTS: VC/Liang thanked staff for running a very successful youth basketball program. He walked Maple Hill Park two weeks ago and everything looks very green and good. C/Grundy thanked staff for all of their hard work keeping up the parks and programs. He thanked PMS/Jordan for the progress report on Sycamore Canyon Park and said he appreciated the efforts to restore the park to playable status. He remembers when the park was first opened after reconstruction. It was such a jewel and it was difficult to see all of the damage and is glad to know that the City will restore it back to its pristine condition. He looks forward to the City Birthday Party, particularly with all of the green hills and he hoped the rain would be done by then. Chair/Sulakhe thanked staff for a job well done. All of the programs seem to be going well and she is looking forward to the Easter Egg Hunt, the City Birthday Party, and the State of the City address. She thanked her colleagues for nominating and electing her to the Chair and hoped she would continue to do a good job. If there are any grievances she is more than happy to address them. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:59 p.m. The foregoing minutes are hereby approved this22 day of June Respectfully S W Attest: a MANISHA SULAKHE, CHAIRWOMAN K01VA