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HomeMy WebLinkAbout02/25/2016 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 25, 2016 CALL TO ORDER: Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon and Chairwoman Kim Hsieh Commissioner Benny Liang arrived at 7:10 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Community Services Specialist, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the January 28, 2016 Regular Meeting. C/Owens moved, VC/Herndon seconded, to approve the Minutes of the January 28, 2016 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Owens, VC/Herndon, Chair/Hsieh NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Liang 1.2 Acknowledged Transmittal of Thank -You letter to Girl Scout Troop 2864 and Cub Scout Pack 703 for painting project at Ronald Reagan Park — by unanimous consent with C/Liang being absent. FEBRUARY 25, 2016 PAGE 2 P&R 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey 2.1.1 PowerPoint Presentation on Senior Programming —CSS/Vargas VC/Herndon asked for the number of seniors the program provides services to which CSS/Vargas said she would get the number for the Commission. C/Owens asked if some of the seniors participate in other senior clubs and CSS/Vargas responded that the Evergreen, Diamond Age Seniors and Super Diamond Age tend to rotate while the others tend to stay within their groups. 2.2 Parks Report — PMS/Jordan VC/Herndon talked about meeting with the Lorbeer Middle School Principal and happened to mention that he served on the Parks and Recreation Commission and had done a walk-through of the athletic field with PMS/Jordan earlier. The Principal questioned whose responsibility it was to take care of the trees. PMS/Jordan stated that he had a conversation with Leonard Hernandez, PUSD as well as one of their supervisors about that issue. He presented them with a copy of the Joint Use Agreement that does not include trees and it was expressed to those individuals at that time that essentially, everything except the trees on the football field within the fenced area is included. 2.2.1 Power Point Presentation on Summitridge Park — PMS/Jordan VC/Herndon asked if there was any way to save the remaining Alder trees. PMS/Jordan said that once the trees begin their decline there is nothing that can be done except to replace them when they die. Spraying is ineffective on these trees because insects bore to the inside which would require a systemic chemical that would be placed at the base of the tree or injected into the tree but once the metabolism of the tree starts declining it does not move the materials efficiently throughout the tree. C/Grundy asked if the mistletoe was a concern for any of the other trees and PMS/Jordan said yes, that it will be seen in the Ash and Sycamore trees during the fall when the green foliage falls off. When tree trimmers are trimming they are instructed to cut the mistletoe out. If PMS/Jordan sees a tree that is quite infested he will do a special trim to remove all of the mistletoe. Mistletoe is one of two parasitic plants that produce seed and when they are alive they will drop seeds on the trees which will sprout in those areas as well. FEBRUARY 25, 2016 PAGE 3 P&R COMMISSION 2.3 CIP Projects — CSD/Rose A. Pantera Park Trail & Steep Canyon Trail — Staff received the plans from the consultant for another plan check and hopes this is the final plan check so that the project can go out to bid. This is the longest plan check process he has been involved in and he expressed to the Public Works Department that for whatever reason the consultant they are using takes about a month to plan check a design whereas most people take about a week. In addition, this consultant. finds things they fail to catch during previous plan checks and the plans keep going back and forth which is very frustrating. B. Diamond Canyon Park Construction — Construction continues and the park should be open by next summer or sooner. VC/Herndon was concerned about landscaping that would provide a barrier between the houses and the park and CSD/Rose responded that a six-foot vinyl fence will be installed along the top of the slope and staff is considering it as a "temporary" fence to allow the foliage the opportunity to reach maturity to serve as the buffer between the park and residential yards. CSD/Rose stated that the above two items are the only projects that have anything new to report. 2.4 List of pending Commission requests — CSD/Rose updated the Commission on pending Commission requests. CSD/Rose addressed the question of swings being a part of the Larkstone Park Project and stated that yes, swings are included in the plans. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Presentation of Plaque from Commission to outgoing Commissioner Ted Owens. 5. ANNOUNCEMENTS: CSD/Rose stated that Manisha Sulakhe who currently serves on the Traffic and Transportation Commission has been appointed to serve on the Parks and Recreation Commission and will join the Commission in March. C/Grundy thanked staff for the reports which are always informative and help the Commissioners understand all of the services and activities staff performs. VC/Herndon said he always appreciates staff's work and reports and for keeping FEBRUARY 25, 2016 PAGE 4 P&R COMMISSION the Commissioners informed. He announced that on March 20 the Diamond Bar Community Foundation will hold its inaugural 1 K -51K Walk/Run. Anyone who is interested in participating can go to www.dbcf.org and sign up online. C/Liang thanked staff for their. PowerPoint presentations and for all of their hard work. His group uses the Diamond Bar Center almost every other month and all of the comments are that it is the best place to hold a meeting and staff is very polite and very, very helpful. Chair/Hsieh thanked staff for doing an outstanding job. She is so proud of staff for all they do. It is a lot of work and residents enjoy the fruits of staff's labors. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Hsieh adjourned the meeting at 8:02 p.m. The foregoing minutes are hereby approved this 24 day of March 2016. Attest: KIM HiEH, CHAIRWOMAN