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HomeMy WebLinkAbout11/19/2015 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 NOVEMBER 19, 2015 CALL TO ORDER: Vice -Chair Herndon called the Parks and Recreation Commission meeting to order at 7:01 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, and Vice Chairman Lew Herndon Absent: Chairwoman Kim Hsieh was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: Jack Tanaka thanked Parks and Recreation Commissioners and staff for their hard work on behalf of the community. He thanked Ted Owens for his diligent work over the past 10 years as his appointee to the Commission. CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the October 22, 2015 regular meeting — Minutes will be taken to the January 28, 2016 meeting for approval due to lack of quorum. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Owens asked if the number of girls enrolled in youth basketball' had increased and RS/Murphey said that she believed the number had increased slightly because overall enrollment has increased. She said she would follow up regarding exact numbers. NOVEMBER 19, 2015 PAGE 2 P&R COMMISSION 2.1.1 PowerPoint Presentation on Youth Programs— CSC/Meyers VC/Herndon thanked CSC/Meyers for the work she does for the youth. He asked the limit on the number of youths that can be at the day camp and CSC/Meyers responded that it is limited to 100 because of the busing and limited space. 2.2 Parks Report — PMS/Jordan C/Owens asked if many cities were trying the fertigation system and PMS/Jordan responded that according to the vendor there are several cities that have tried the system. PMS/Jordan said he had not been in touch with any of those cities but staff did see some of the before and after shots during the presentation. The system seems to be very promising. The cost is about $3,000 per year or about $4,000 including the initial installation. Diamond Bar is in the second month of using the system so time will reveal its success or failure. C/Grundy said he refereed on the field two weeks ago and compared to the condition the field is usually in this time of year he thought it was a lot better and felt the system was working. 2.2.1 Power Point Presentation on Carlton Peterson Park — PMS/Jordan 2.3 CIP Projects — CSD/Rose A. Steep Canyon Trail Connector and Pantera Park Trail — Corrected plans were submitted for the second round of plan check. Once plans are complete the project will go out to bid. B. Diamond Canyon Park Construction — Construction continues and the contractor indicates construction will be completed by February 2016 with a plant -establishment and maintenance period to follow which means the park should be open for use the beginning of summer 2016. C. Design of Heritage Park Improvements — The consultant team has developed the concept plan for all of the park improvements which includes the new outdoor restroom. Plans are being reviewed by staff to determine whether it will be incorporated into the project plans. D. Design of Longview Park South and Stardust Park Improvements — The City Council awarded a contract to Architerra Design Group to conduct value engineering on the project which is currently under review with completion anticipated by the first week of December after which they will present their results for staff's review and decision about what elements should be included in the design. Staff anticipates this project will go out to bid next Spring. NOVEMBER 19, 2015 PAGE 3 P&R COMMISSION E. Rubber Resurfacing at Peterson Park and Heritage Park — The rubber surfacing at Peterson Park was removed. Since the play equipment needs to be replaced it has now been deemed a Public Works project which will require plans and specifications for the rubber surfacing and play equipment in order to go out to bid and get a contractor to build the improvements. Proposals were received today and are being reviewed prior to award of contract to the consultant to design the improvements. The rubber surfacing at Heritage Park should be completed in the near future. F. Installation of Swings at Longview Park North — Conceptual plans have been completed. The plan is on hold awaiting verification of the funding mechanism for the other improvements at Peterson Park since play equipment replacement was an unexpected added expense (about $60,000). G. Larkstone Park Design and Construction — Lennar Homes has submitted plans for this project which are currently going through plan check. Lennar hopes to have the park completed by November 2016 at which time they plan to build model homes and home sale stock immediately thereafter. At the request of VC/Herndon CSD/Rose updated the Commission on the Grand Avenue/Diamond Bar Boulevard Beautification project. C/Grundy asked when the Heritage Park plans would come to the Commission for review. CSD/Rose responded that plans have changed and it will depend on what can be included within the budget that is available. C/Grundy said the focus was on the playground equipment and making it more accessible for special needs and asked if that was still in question. CSD/Rose responded that it was not in question, it is a matter of how much of it can be replaced within the budget. 2.4 List of pending Commission requests — CSD/Rose updated the Commission on pending Commission requests. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Commission Meeting Scheduled for December 24, 2015. The Commission concurred to adjourn tonight's meeting to January 28, 2016. NOVEMBER 19, 2015 PAGE 4 P&R COMMISSION 5. ANNOUNCEMENTS: C/Grundy said he was glad that Lorbeer field has coverage and if it could be mowed a little tighter it would help because the clumps make it difficult to run. PMS/Jordan explained that the clumps are remnants from the perennial rye mix that was used several years ago which does need to be kept pretty tight. If there was a very tight healthy stand of all perennial rye it would be a non -issue. When there is Bermuda grass around clumps it becomes a tripping hazard and staff is attempting to keep them as tight as possible. C/Grundy thanked the city for sending out notices regarding the Grand Avenue Beautification project construction which helped everyone avoid problematic issues. Some who did not read the notice wished they had. He thanked staff for providing reports to the Commission and wished everyone Happy Holidays. C/Liang spoke off mike. C/Owens thanked staff for their hard work on behalf of the City and the information provided to keep the Commission on top of things. C/Owens commented that the recognition ceremony for Jack Tanaka was great. VC/Herndon asked the date of the January park walkthrough and PMS/Jordan said he would prefer to do it a couple of Mondays prior to the Commission meeting but would do so at VC/Herndon's convenience. VC/Herndon said that any Monday would be fine and PMS/Jordan said he would contact VC/Herndon to set up a time.VC/Herndon complimented staff on the great job they do on behalf of the City and thanked CSC/Meyers for all she does for the youth. C/Grundy thanked Jack Tanaka who has been a huge supporter of the youth as well. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Vice -Chair Herndon adjourned the meeting at 8:09 p.m. to January 28, 2016. The foregoing minutes are hereby approved this 28thday of Tanuary 2016. Respec II u mitted, B S CRETARY Attest: LEW HE ON, VICE CHAIRMAN