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HomeMy WebLinkAbout08/27/2015 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 AUGUST 27, 2015 CALL TO ORDER: Acting Chairman/Grundy called the Parks and Recreation Commissionmeetingto order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens Absent: Vice Chairman Lew Herndon and Chairwoman Kim Hsieh Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator PRESENTATION TO SUMMER VOLUNTEENS OF 2015 — CSC/Meyers RECESS: AC/Grundy recessed the meeting at 7:20 p.m. RECONVENE: AC/Grundy reconvened the meeting at 7:30 p.m. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the July 23, 2015 regular meeting - as presented. C/Liang moved, C/Owens seconded, to approve the meeting minutes of July 23, 2015 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Liang, Owens NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Herndon, Chair/Hsieh AUGUST 27, 2015 PAGE 2 P&R COMMISSION 1.2 Transmittal of "Letters of Commendation" to LACF Captain Richard Ruelas; and, Diamond Bar High School staff member Doug Medford. — Without objection. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey 2.2 Parks Report — PMS/Jordan AC/Grundy asked if there is a schedule for testing the drinking fountains at parks to make sure fountains are working on a daily basis. PMS/Jordan responded that the Parks and Maintenance Inspector/Technician checks the parks on a regular basis. AC/Grundy said that during the heatwave when people really need drinking water he wants to make sure the City is taking care of the drinking fountains so that people have access to water. 2.2.1 Power Point Presentation on Grandview Trail/Summitridge Trail — PMS/Jordan 2.3 CIP Projects — CSD/Rose A. Diamond Canyon Park Design — The fourth round of plan check was completed and staff continues to meet with Lennar Homes to complete a few details. The Use Agreement with LA County Flood Control was completed and City staff executed the agreement which has been sent back to the Flood Control District for execution at which point the permit will be issued so that Lennar can commence building within the easement of the Brea Canyon channel in September. B. Design of Heritage Park and Community Center Improvements — CSD/Rose met with the consultant team and was provided a plan for a replacement restroom building. The design is currently under review by staff. C. Pantera Park Trail & Steep Canyon Trail — The design team continues to work on the design. Staff asked the consultant to revise some of the details in order to meet budget allocations. During the meeting last Monday it appeared that the details were worked out and the consultant is double-checking his numbers and once that is completed the project will go out to bid. D. Design of Longview Park South and Stardust Park — The play equipment was inspected and the City's intent is to replace the play equipment. Immediately following the inspection, the area was fenced and the play equipment at both locations is scheduled for removal. AUGUST 27, 2015 PAGE 3 P&R COMMISSION E. Longview Park North — New swings & rubber surface — This project came in a little over budget for the new swings and a little under budget for the rubber surface and staff is hoping that when the surfacing is done it will actually come in under budget so that ' the extra money can be applied toward the balance of the project. The project is on hold until the funding is determined. F. Larkstone Park Update — Staff met with Lewis Homes last week and were told that Lewis Homes sold the project to Lennar Homes so Lennar Homes will construct the housing development adjacent to Larkstone Park and build Larkstone Park. On September 3 staff will meet with Lewis in order to get the park plans through plan check. The process of Lennar Homes acquiring the property will take about 60 days and between now and November staff wants to make sure all of the plans are reviewed and the project is ready to move forward. 2.4 List of pending Commission requests — CSD/Rose CSD/Rose stated that staff has put the slope at Ronald Reagan Park on the list of turf areas that need to be removed to conserve water. He updated the Commission on the City's water conservation efforts. The City committed to reduce water usage by 25-26 percent. Citywide, there has been a reduction of about 52-53 percent. In the parks it is closer to 33 percent. Because Pantera was reseeded it consumed its full usage. Lorbeer was reseeded as well but water usage is billed to the school district. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Regular Commission Meeting scheduled for September 24, 2015. CSD/Rose stated that staff's recommendation is that the Commission adjourn the August 27, 2015 Parks and Recreation Commission meeting to October 22, 2015 due to anticipated lack of quorum on September 24, a meeting scheduled on the same day as the Diamond Bar Day at the LA County Fair. C/Owens moved, C/Liang seconded to adjourn the August 27, 2015 Parks and Recreation Commission meeting to October 22, 2015 due to anticipated lack of quorum on September 24. Without objection, the motion was so ordered. AUGUST 27, 2015 PAGE 4 P&R COMMISSION 5. ANNOUNCEMENTS: C/Owens commended the Volunteens who were honored this evening. C/Liang concurred with C/Owens and said he believed it was the largest group of Volunteens he had experienced during his tenure on the Commission. He thanked staff for efforts in coordinating the group and activities. He also thanked staff for their presentations. AC/Grundy added his sentiment that seeing all of the Volunteens and hearing their names read highlight how many there have been and what a tremendous program this has been. Thanks to CSC/Meyers and staff who run the program. He thanked Jack and Wanda Tanaka for being present this evening and for consistently working with the teens and their programs including Volunteens and DB4Youth. Their dedication toward helping teens and youth programs is very visible and appreciated. He thanked staff for their reports. He hopes to be able to attend the fair this year. ADJOURNMENT: C/Owens moved, C/Liang seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, AC/Grundy adjourned the meeting at 8:06 p.m. The foregoing minutes are hereby approved this 22 day of October 2015. Respec ut Submitted, SECRETARY