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HomeMy WebLinkAbout07/23/2015 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JULY 23. 2015 CALL TO ORDER: Chair/Hsieh called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, and Vice Chairman Lew Herndon and Chairwoman Kim Hsieh Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the June 25, 2015 regular meeting - as presented. C/Grundy moved, C/Liang seconded, to approve the meeting minutes of June 25, 2015 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Liang, Owens, VC/Herndon, Chair/Hsieh NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 1.2 Transmittal of "Letter of Commendation" to the Diamond Bar Soccer League. VC/Herndon moved, C/Liang seconded, to approve and transmit the Letter of Commendation to the Diamond Bar Soccer League. Without objection, the motion was so ordered. July 23, 2015 2. INFORMATIONAL ITEMS: PAGE2 P&R 2.1 Recreation Program Update — RS/Murphey VC/Herndon spoke off -mike. 2.1.1 PowerPoint Presentation on 4th of July Blast— CSC/Tarazon C/Grundy asked if the City sends thank you letters to some of the more notable contributors/collaborators. CSC/Tarazon said it is typically not done but if the Commission would like to send letters staff can make that happen. C/Grundy said he would go with CSC/Tarazon's judgement for anyone she feels goes the extra mile to help make the event a success and he thinks it would be great to let them know how much their participation is appreciated. C/Owens asked if the school district charged the City for using their facility and if so, what was the charge, and CSC/Tarazon said the school district does charge the City for the facility, personnel, etc. and this item is included in the City's annual budget. Chair/Hsieh asked what the school district charged in the past and CSC/Tarazon said that depending on the amount of preparation the school district has to do prior to the event the charge has been in the $3,000 to $3,500 range. In this case ValleyCrest Landscaping took care of the preparation and the cost will likely be in the $2,000 range for this year's event. CSC/Tarazon responded to VC/Herndon that typically, the school district will send an itemized invoice which includes the flat fee for the school and any additional prep work. Chair/Hsieh asked how this year compared to last year. CSC/Tarazon said she believed attendance was definitely up compared to attendance at Lorbeer. Diamond Bar High School is a premier location with onsite parking whereas, the City has to shuttle people from parking lots to Lorbeer Middle School because there is virtually no onsite parking. In addition, larger shuttles can be used at Diamond Bar High School. During the wrap up meeting some tweaks were discussed, the most notable being that the audience will be moved back 50 feet to account for prevailing winds. She said her preference would be to hold the event at Diamond Bar High School. CSD/Rose said that he and PMS/Jordan fully support using Diamond Bar High School because one of the big benefits of that location is that it allows for the football field at Lorbeer to be closed immediately after school is out to begin growing grass and installing turf for the next season. July 23, 2015 PAGE3 P&R 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Ronald Reagan and Star Shine Parks — PMS/Jordan C/Grundy asked if there were any plans to replace the grass on the hill at Ronald Reagan and PMS/Jordan said the area is considered to have "gratuitous" grass. Staff is looking at replacing the grass in the future with drought tolerant plants/trees. Chair/Hsieh asked if the median along Diamond Bar Boulevard belonged to the City and PMS/Jordan said they are City owned. Chair/Hsieh said everything is turning brown and wondered if the City could use recycled water. PMS/Jordan said the City has recycled water in town. Unfortunately, there is no recycled water available at that elevation. Diamond Bar Boulevard is irrigated with potable water and the City has a mandate from the State Water Board effective June 1 that any medians that were irrigated with potable water had to be turned off which is why the medians are getting crunchy and turning brown. The City has a large investment in the trees along Diamond Bar Boulevard and is paying West Coast Arborists to hand water the trees to sustain them until the City gets the grant funding from MWD to complete a turf replacement which is coming in the next few months. 2.3 CIP Projects — CSD/Rose A. Diamond Canyon Park— in plan check. The permitting process is expected to be on the LA County Board of Supervisors August 4 agenda with construction to begin shortly thereafter. B. Design of Heritage Park and Community Center Improvements — Staff met with the consultant to review items being considered for improvement. At this point staff is waiting for basic drawings for configuring improvements in the park. C. Pantera Park Trail & Steep Canyon Trail — plans are about 70 percent complete. Staff expects an update next week and hopes to get the project out to bid soon. D. Design of Longview Park South and Stardust — The City's consultant reviewed the play equipment at both parks to make sure that the City has the most current information on play equipment for the two play areas before moving forward. E. Longview Park North — New swings & rubber surface — The City's consultant is working on plans and once he has the approved plans the project will go out to bid. July 23, 2015 PAGE 4 P&R COMMISSION F. Dog Park Improvements — Pantera Park — trees have been planted and the solar irrigation controller system is operational. The park looks quite different since 50 trees have been planted. G. Larkstone Park Update — Staff met today with Lewis Operating Corp, the owner of the property adjacent to the park for development of a housing tract. Lewis is in the process of selling its project and their goal is to continue putting everything together, respond to all of the corrections required by the City and move the project into a Final Map at which time they will sell the property. Lewis said they have 12-20 different developers that are interested in looking at the project and the hope is that the property will be sold to a very anxious -to -build developer because the park will be built with the housing development. CSD/Rose updated the Commission on items discussed during the previous Commission meeting. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: Chair/Hsieh announced that following last Tuesday's Council Meeting she spoke with Joe Ruzicka about the water tour and he asked if the Commissioners would be interested in participating in a tour and if so, he would make the arrangements. It is an educational forum for explaining the area water source. C/Grundy and VC/Herndon said they would be interested in participating in the forum. C/Grundy said that seeing the Power Point presentation on the 4th of July Blast and all of the preparation that goes into the event opened his eyes to how much effort is put into the event. He said great job and thank you to staff and all of the other participating partners. C/Liang echoed C/Grundy's statement and also said it was a great job. There is a lot of work involved which requires a lot of interpersonal skills for which he commends the entire Community Service Department. VC/Herndon said the 4th of July Blast was very nice and the vendor portion went well too. He was not happy with his booth's location but the event came off well. Several of the food vendors were out among the crowd trying to sell their wares which his booth did not do because he wanted to follow the rules. Next year staff might want to reinforce those rules. C/Grundy asked which groups were moving through the crowd and VC/Herndon said he believed it was primarily the Scouts and Fire Explorers. They had a lot of people in their booths and they were kept busy. July 23, 2015 PAGE 5 P&R COMMISSION VC/Herndon said that following the field, allocation meeting and controversy about Pop Warner not being able to practice the City came through. Part of the problem is that the City is trying to maintain Lorbeer but the drought has compounded the issue of lack of field availability. Saturday he attended the Pop Warner dinner following their golf tournament and there were a lot of wet golfers which to him was a little ironic. C/Owens said he attended the 41" of July Blast and congratulated CSC/Tarazon and her staff. It was the first time he had been to Diamond Bar High School since all of the improvements had been made and wondered how it would work. It seemed there were significantly more attendees and no problems. The Concerts are nice too. Chair/Hsieh thanked staff for their great work and concurred with other Commissioner's comments. She asked for a copy of tonight's PowerPoint. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Hsieh adjourned the meeting at 8:12 p.m. The foregoing minutes are hereby approved this 22 day of OCTOBER 2015. Respe, idly ubmitted, 904SECRETAIRY Attest: _crrrr��. KIM HSIEH,4AWOMAN