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HomeMy WebLinkAbout02/27/2014 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 27. 2014 Chairman Dave Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City. Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance. F.0,101 A A M, 4 Present: Commissioners Lew Herndon, Benny Liang, Dave Roberto, Vice Chairman Ted Owens, Chairman Dave Grundy Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: Zachary Lu, speaking on behalf of several Diamond Bar High School students who were present, shared how a fellow classmate had recently passed away from cancer (brain tumor) and how prior to his passing he often expressed his desire to visit the City's parks but could not because his chemo medication prohibited him from being exposed to the sun., He said that he and Ms. Robertson would like to spearhead a project that would be included in the Heritage Park renovation such as UV shades as well as, special needs swings that would accommodate wheelchairs and eventually be installed in all parks in Diamond Bar. Zachary further stated that students are willing to hold fundraisers for the cause and that they would be willing to work with project architects to include such accommodations. C/Hemdon asked if staff had done any special needs studies and CSD/Rose responded no, not in depth. CSD/Rose ensured Commissioners that staff would obtain information about UV shades and swings that could accommodate 'wheelchairs as well as, other types of special needs amenities at the upcoming. CPRS Conference and report back to the Commission. VC/Owens asked if the Heritage Park RFP included public meetings and CSD/Rose responded affirmatively. Zachary Lu provided staff with his contact information and reiterated the students' desire for this project to be considered by the City as well as, their desire to be involved in the project. CSD/Rose assured the students that consideration would be given to FEBRUARY 27, 2014 PAGE 2 P&R COMMSSION their request and that they would be contacted regarding the findings and outcome of the consideration. VC/Owens asked if there would be an aquatics program available at Diamond Bar High School in the future. CSD/Rose responded that the City Manager's office is currently researching this matter. CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Regular Meeting Minutes for January 23, 2014 — approved as submitted. C/Roberto moved, C/Liang seconded, to approve the Minutes of the January 23, 2014 regular meeting as submitted. Motion carried by the following Roll Call vote: - AYES: COMMISSIONERS: Herndon, Roberto,Liang,Chair/Grundy 'NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: VC/Owens ABSENT: COMMISSIONERS: None 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey 2.1.1 Power Point Presentation on Tiny Tots, Summer Day Camp, Volunteens, DB 4Youth In Action Program — CSC/Meyers 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point presentation on Sycamore Canyon Park Creek Inspection — PMS/Jordan. 2.3 CIP Projects — CSD/Rose 2.3.1 Grandview Trail and Grandview Trail Link — CSD/Rose reported that this project will be awarded to Green Building Corporation at the next City Council meeting on March 4. 2.3.2 Design of Site D Public Park — CSD/Rose reported that there are several residents who would like to be notified of public meetings related to the design of the Site D Public Park. 2.3.3 Diamond Bar Center Improvements — CSD/Rose stated that this project was completed and authorization for the City Clerk's filing of the Notice of Completion will be on the City Council's March 4 agenda. FEBRUARY 27, 2014 PAGE 3 P&R COAMISSION - 2.3.4 Design of Heritage Park Improvements — CSD/Rose said that the design project is forthcoming and reiterated that staff will obtain additional information regarding possible special needs items that might be available for inclusion in the design for Heritage Park as well as, other City parks. 2.4 List of Pending Commission Requests — CSD/Rose CSD/Rose updated the, Commission on the non-binding MOU and stated that a meeting with the school superintendents will be scheduled soon. C/Hemdon said he met with his Council representative and asked why the Pony League issue had been removed from the list and CSD/Rose explained that the matter was now with the City Manager's office. Staff member Ryan McLean, who has been promoted to Deputy City Manager, is developing a report on the Pony League Issue. Chair/Grundy requested that a copy of the Heritage Park Plans be provided to the Commission for review and input prior to conceptual plans be drawn up. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: VC/Owens thanked Alison Meyers for her work with the Tiny Tots and other youth programs and thanked staff for their reports. C/Liang thanked staff for their hard work. C/Herndon thanked staff for their hard work on behalf of the Commission and the City. Commissioner Grundy presented C/Roberto with a plaque recognizing his dedicated service as a Member of the Parks and Recreation Commission from March 2011 to February 2014 on behalf of the Parks and Recreation Commission and Staff of the City of Diamond Bar. C/Roberto thanked staff for their hard work and shared how much he enjoyed working with such a fine group of individuals. He said that if he ever had the opportunity to choose another profession he would like to be working in Community Services. FEBRUARY 27, 2014 PAGE 4 P&R COMMISSION ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the Parks and Recreation Commission meeting. With no objections and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:12 p.m. The foregoing minutes are hereby approved this 27 day of March 2014. q" -