HomeMy WebLinkAbout08/22/2013 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
AUGUST 22,2013
Chairman Dave Grundy called the Parks and Recreation Commission meeting to order
at 7:01 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA
91765.
PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance.
Present:- Commissioner Dave Roberto, Vice Chairman Ted Owens, Chairman Dave
Grundy
Commissioner Benny Liang arrived at 7:10 p.m.
Absent: Commissioner Lew Herndon was excused.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris
Vargas, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose.
1. CONSENT CALENDAR:
1.1 Regular Meeting Minutes for July 25, 2013
C/Roberto moved, VC/Owens seconded, to approve the July 23, 2013
regular meeting minutes as presented. Without objection, the motion was
so ordered with Chair/Grundy abstaining, C/Liang and C/Hemdon being
absent.
Flingil-03 9 Lei Ilk I-, 14 114 9 Til 613
2.1 Recreation Program Update — RS/Murphey
2.1.1 Power Point Presentation on Senior Programming by RS/Vargas
2.2 Parks Report — PMS/Jordan
VC/Owens asked if the Commission would consent to sending a thank -
you letter to the Eagle Scout for his participation in the Summitridge Park
AUGUST 22, 2013 PAGE 2 P&R COMMISSION
Trails project. Commissioners concurred.
2.2.1 Power Point Presentation on Ronald Regan Park — PMS/Jordan
C/Liang inquired about the park restroom facilities. CSD/Rose said
that, when the parks were built equal amenities were constructed in
each restroom. As time moves forward people become more
enlightened because they are seeing the same thing C/Liang is
seeing and that is lines forming. As an example, the Diamond Bar
Center is newer construction and the women's bathroom by the
ballroom has many more stalls than on the men's side. CSD/Rose
said he believed that when Sycamore Canyon Park was retrofitted,
the same thing was done and there are more stalls in the women's
side than the men's side. When architects design restrooms at this
point in time they create a bias toward the women's facilities more
than they did in the past.
2.3 CIP Projects — CSD/Rose
2.3.2 Dog Park — CSD/Rose reported that the bid opening was today for
the concrete walkways- and stairs that will connect the gates to the
existing walkway. Ten bids were submitted and the bids ranged
from $37,200 to $69,999. The engineer's estimate was $38,000.
The City Council will award a contract on September 3. The
majority of this project will be paid with federal funds and CDBG
funds which can be used for the ADA access. The stairs cannot be
done with CDBG funds and it will cost the City about $7,000 from
the General Fund for that portion of the project.,
2.3.3 Grandview Trail and Grandview Trail Link — CSD/Rose stated
,that staff received the second plan check back from Building and
Safety today and those comments are being forwarded to the City's
Consultant TKE which will make the corrections and submit them
back to Building and Safety. Once plans and specs are approved
they will be released for bidding with construction to commence
sometime in October.
2.3.4 Site D Park Design — CSD/Rose reported that Lennar Homes is
still working on the concept plan for the park which is likely to take
another two months. Lennar is anxious to get the Tentative Map
approved and hopes to start that process in October. During the
next two months staff will have more details available about what is
proposed to be included in the park.
2.3.5 Larkstone Park — CSD/Rose said that Lewis Homes continues to
work on the redesign of the park. Since staff has not heard from
Lewis Homes and this item will be removed from the projects list
until staff receives further information.
AUGUST 22, 2013 PAGE 3 P&R COMMISSION
2.3.6 Diamond Bar Center Improvements — CSD/Rose stated that the
Diamond Bar Center is still under construction. The contractor was
working on cabling today to get the office ready for staff to move
back in. There are punch list items related to the carpet throughout
the building. The office furniture has arrived but is not yet installed
in the offices. Staff believes that staff will be able to move back into
their offices without doors sometime next week. The doors are still
being fabricated; however, contract classes are scheduled for the
Sycamore Room in September and staff will need to be onsite to
meet the scheduling.
VC/Owens said he received his copy of the California Parks and
Recreation recently and was surprised to see an article about an
award the City received in 2012 for Washington Street Park.
CSD/Rose said that the award was from a Public Works
professional organization. The City is a member of the
organization and entered the project because of the storm water
collection system technology.
2.4 List of Pending Commission Requests -- Presented by CSD/Rose ,
2.5 Report on Meeting with Pony Baseball
CSD/Rose reported that he and C/Herndon met with the Pony Baseball
representatives on July 30. The main issue the Pony representatives
were interested in was to enter into a "Lorbeer Middle School" type of
agreement where the City would do millions of dollars worth of
improvements to their facility such as install lights, pave the parking lot
and generally update the facility. CSD/Rose was very clear that the type
of agreement they were seeking would not happen. In the meantime, the
Pony people have found groups that will rent their facility and they are
renting to private baseball organizations for tournaments and making
about $1,200 a weekend renting out the facility. Apparently, the facility is
booked for two or three weekends per month. Also, they have hooked up
with Snoop Dog, now known as Snoop Lion who runs a youth football
program and that group has been practicing at the facility and rents the
facility. So Pony Baseball has revenue coming in to take care of their
facility; however, they indicated they were interested in working with the
Diamond Bar Foundation, should the Foundation want to work with
different organizations in town for Monday through Friday dates. Staff
believes that some of the local organizations would benefit from use of the
facility during the months of August, September and October. C/Herndon
said he would take the information to the Foundation for discussion.
CSD/Rose said he felt not much would happen this year but could happen
in the future. Staff will assist VC/Herndon in his efforts.
Chair/Grundy asked if RS/McKitrick believed there was any value in the
number of hours available at the Pony League Park and CSD/Rose said
yes. RS/McKitrick was included in the research for the meeting with the
AUGUST 22, 2013 PAGE 4 P&R COMMISSION
Pony officials.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Roberto thanked staff for the reports. He asked if contract classes were
trending upward and RS/Murphey said that the online registration is going well.
Summer has ended and August is not a very popular registration month. She
said she would report on the fall data at the next Commission meeting.
C/Liang thanked staff for the very informative Power Point presentations. Last
week he was at the Diamond Bar Center and the carpet looks great and the
audio system works great. The lighting is very great and is pretty high-tech.
Overall, the updates are very great and all of the meeting attendees are very
happy to have their meetings at the Diamond Bar Center.
VC/Owens thanked staff for the reports. He attended several Concerts in the
Park and complimented the Volunteens on being very helpful and their
assistance was Well-received. He said the youth baseball picnic went well but it
seemed attendance was down from last year. RS/Murphey believed there were
four teams that did not attend which is probably two teams less than attended
last year. VC/Owens said the attendees seemed to have a good time.
Chair/Grundy said he was able to enjoy several Concerts in the Park and felt that
everyone had a good time. During one of the Concert visits he walked through
the rest of the park and was very, happy to see how nice the park looked. It is
being well-maintained — particularly the playground area. He thanked staff for
doing a good job as always and thanked them for the reports which help the
Commissioners see what is going on. He asked if staff had any information
about the NFL Stadium project and CSD/Rose said that perhaps in March 2014
after the next Super Bowl there would be some information forthcoming-
CSD/Rose reported that the old Library building is being transferred from the
Library Department to the Fire Department and will be used for office space with
some of the Pomona personnel transferring to this site once the building is
retrofitted. The message sign will remain and will continue to be programmed
with Library and other City events.
CSD/Rose said that according to RS/Murphey who checked the schedule for the
LA County Fair, it shows that horse racing does not start until September 6 and
Diamond Bar Day at the Fair is September 5.
AUGUST 22, 2013 PAGE 5 P&R COMMISSION
ADJOURNMENT: C/Roberto moved, VC/Owens seconded, to adjourn the Parks and
Recreation Commission meeting. With no one objecting and no further business before
the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:52
p.m.
The foregoing minutes are hereby approved this 21 day of October 2013.
Respectfully/Sobmitted,
I T-909 MEDIA l
