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HomeMy WebLinkAbout04/25/2013 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSIO DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APT11- 25.2013 Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Roberto led the Pledge of Allegiance. Present: Commissioners Benny Liang, Dave Roberto and Chairman Dave Grundy. Absent: Commissioner Lew Herndon and Vice Chairman Ted Owens were excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Alison Meyers, Community Services Coordinator; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. A. D134YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — CSC/Meyers MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: C/Roberto moved, C/Liang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Liang, Roberto, Chair/Grundy None Herndon, VC/Owens 1.1 Regular Meeting Minutes of the March 23, 2013 Meeting — approved as presented. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — CSC/Tarazon Chair/Grundy asked if there was a number of Volunteens accepted and CSC/Tarazon responded that the application states that only 40 will be accepted. Each year staff has stretched that number slightly over 40. It APRIL 25, 2013 PAGE 2 P&R COMMISSION depends on how well the prospective participants interview and how many the programs can accommodate. Chair/Grundy asked why gymnasiums will not be available until September for Adult Basketball and CSD/Rose responded that the school districts are using their facilities and/or conducting maintenance on their facilities and the City has been told that Lorbeer, South Pointe, Diamond Ranch High School, Diamond Bar High School and Walnut High School are not available during that time. This is the first time this has happened and it may also cut into the number of leagues the City is able to offer in the next fiscal year. Chair/Grundy asked if staff expects this to occur next year and CSD/Rose said staff would stay in touch with the schools to see what happens. This has never happened before so it is staffs assumption this will be a one-time issue. 2.1.1 Power Point Presentation on the 24th Annual City Birthday Party - CSC/Tarazon Chair/Grundy asked how many volunteers participated in the event and CSC/Tarazon responded that approximately 220 volunteers from Diamond Ranch High School and Diamond Bar High School participated that day. Chair/Grundy asked how 6,000 attendees compared to last year and CSD/Rose responded there were fewer attendees this * year. CSC/Tarazon stated that the wristband revenue was up about $1,000 over last year so even though there were fewer attendees, more tickets were purchased this year. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on copper wire theft at Peterson Park -- PMS/Jordan PMS/Jordan C/Roberto asked how staff is handling these types of situations at other parks. PMS/Jordan stated that the City has had thefts at Heritage Park and others. Heritage Park has hand holds on the bottom of the steel poles and after those thefts staff welded those shut. Other parks that have the concrete boxes have been secured with construction adhesive and Tapcon screws. Although this mitigation measures create a lot of extra work for staff it takes only one theft to realize the cost benefit. Chair/Grundy asked if staff considered putting in contact switches so if the vault is opened it would set off an alarm. Staff has considered this but has not looked into the cost. APRIL 25, 2013 PAGE 3 P&R COMMISSION 2.3 CIP Projects — CSD/Rose 2.3.1 Dog Park at Pantera Meadow — CSD/Rose reported that staff has reviewed and approved the plans for the two shade shelters which should be delivered by the fabricator in about six weeks. Staff received the additional dog drinking fountains and six additional benches for fenced areas of the dog park. All of the equipment will be installed at the same time and should be in place by the start of summer. 2.3.2 Grandview Trail and Grandview Trail Link — CSD/Rose stated that the survey work has been completed and TKE Engineering and Planning is working on the construction documents. Staff will meet with TKE next week to go over the plans and discuss the possibility of a community meeting. There will not be any construction until the start of the new fiscal year. 2.3.3 Site D Public Park — CSD/Rose reported that Lennar Homes has scheduled a workshop for the Site D Public Park for May 9 at Heritage Park. Emails will be sent to the Commissioners regarding what will be discussed at the meeting and mailers will be sent to individuals who previously attended the workshop as well as, those who have indicated an interest in knowing what is planned. 2.3.4 Larkstone Park — CSD/Rose stated that this project is still in plan check. The plans were sent back to Lewis Homes for them to finish the update and corrections. Staff expects the plans to come back to the City in the near future for a final plan check. Although the plans will be completed, staff has no idea when Lewis plans to move forward to construct the homes and build the park. The City is hopeful that with the recent improvements to the housing market this project will be back on track in the near future. C/Liang asked CSD/Rose what he thinks of the dog park and whether he sees a lot of people using the park. CSD/Rose said that every time he has gone by there have been a lot of people. Usually between 10:00 a.m. and 2:00 p.m. it tends to quiet down but weekends and early evenings he has seen a lot of dogs in the two play areas. C/Liang asked if there had been any incidents and CSD/Rose said there will always be incidents but for the most part most individuals want others to follow the rules and when they speak out their thoughts are not always appreciated and are met with some hostility or are ignored altogether. Anyone who needs assistance should call the Sheriff's Department, not with the intent of having someone arrested or presented with a citation, but sometimes individuals are good at conversing and others who come on too strong are met with defensiveness. The deputies are very good at mediating discussions and getting people to engage in APRIL 25, 2013 PAGE 4 P&R COMMISSION productive conversation. 2.4 List of Pending Commission Requests — CSD/Rose 2.4.1 Improvements at the Diamond Bar Center — CSD/Rose reported that about 20 lights were put up for the stage in the main ballroom. There is still work to be done. All of the new security cameras have been installed. Work is still being done to the sound equipment and projector. 'The challenge of this project is that there are ongoing events and from day to day the contractors are doing work on something that causes something else not to work properly so at the end of each workday staff has to monitor the situation and get everything reprogrammed for the next event. For the most part it has worked out with the exception of one event for which the projector did not work. The family had a video they wanted to show during their wedding reception. Staff pulled out the backup system so that the event could proceed but the family was disappointed that the projector was on the floor. The family thought it was intrusive and not what they had expected and staff offered them a partial refund on their event for which the contractor reimbursed the City. Since that happened, the contractor has arrived on the day of the events to double check the systems. Staff hopes the project will be finished in the near future. 2.4.2 Trail connection from Silver Tip Park to Pantera Park — CSD/Rose stated that the helipad is near completion and the CCC is on notice to help find a pathway from Silver Tip to Pantera once construction is completed. 2.4.3 Site D Public Park — Public Workshop scheduled for May 9 at Heritage Park. 2.4.3 Poison Oak Signs for Dog Park — CSD/Rose said the signs have been received and should be installed by next week. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Roberto thanked staff for tonight's reports and welcomed CSC/Tarazon back to the Commission meetings. Last meeting there was a discussion about the Pony League coming to the City about joint use of their facility and asked for a report about the discussion. CSD/Rose responded that he would provide the Commission with a report. APRIL 25, 2013 PAGE 5 P&R COMMISSION C/Liang thanked staff for the great presentations this evening. He said he felt the City Birthday Party was a well -organized event. He thanked CSD/Rose for following up on items of concern to the Commission. The updated lighting and security cameras for the Diamond Bar Center are great things to address public safety issues. Chair/Grundy thanked staff for doing such a great job with events like the City Birthday Party as well as, the reports to Commissioners. Fie thanked MPT/Everett for being present this evening and supporting the Commission. ADJOURNMENT: C/Liang moved, C/Roberto seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:55 p.m. The foregoing minutes are hereby approved this 9thdav of July Resperatifulj bmitted, B08 -ROSE, SECRETARY ,2013.