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Home My WebLink About03/28/2013 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSIO DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MARCH 28, 2013 1 Chair/Herndon called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto, Vice Chairman Benny Liang and Chairman Lew Herndon. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. A. PRESENTATION OF 2013 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: RECESS: Chair/Herndon recessed the meeting at 7:16 p.m. RECONVENE: Chair/Herndon reconvened the meeting at 7:21 p.m. B. SELECTION OF CHAIR AND VICE CHAIR FOR COMMISSION: C/Owens nominated C/Grundy. C/Roberto seconded the nomination. Without objection, C/Grundy was unanimously elected to serve as Chairman of the Parks and Recreation Commission. C/Liang nominated C/Owens. C/Herndon seconded the nomination. Without objection, C/Owens was elected to serve as Vice Chairman of the Parks and Recreation Commission. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: C/Roberto moved, VC/Owens seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Owens, Roberto, VC/Liang, Chair/Herndon papuodsaa eso�A/oSO •tieagll aql of oi4pads juewdlnbe sl elgisuodsaa jou sl AIlO aql golgnn aol bulgl Aluo aql papuodsaa uepJop/SWd pue eoueua}ulew Aaeagll job alglsuodsai seen Alio aql jl pa�se uopuaaH/O uepior/SWd — jaoda�j slied Z'Z •saagoealq aql of ssaooe AlIO eqj pasnjaa seq loogos eqj pue uado uaaq aneq saagoealq eqj `91lsuo uaaq seq aq awlj tian3 •wag} asOla 01 bullllnn IOU sl loogos eqj asneoeq nnou� jou plp aq }eql papuodsaa �olajlyloW/S*�:l pue Alaadoid peuoi}ounj saagoealq eqj jl pay se suann0/On •palleoueo seen aeaA sigl wAb aqj }o asn s,A}10 eqj pue eouaja_.lp OU apew slao}}a Sgels `aanannOH •ssaooe loulsaa aaq:pnj o} suet eqj jo }uoal ul burls saagwew }}els peq pue swooilsai aqj of aoppaoo eqj of ssaooe �oolq of pasn sluedlollaed slq golgnn wf\6 aqj ul suel pazis lelalsnpul anlssew aaann aaagl Ioogos aqj }e aaann s}uediorped eq} sAep OMI aql •uaddeq l,uonn jl eouego e e� ei o} }uenn IOU scop ledlouud aq} A `pauaaO}ul se leq} pa}els GH •Ioaaaoo seen sanssl uoll?na}suoo wooalsai of anp aaagaoq le pound seen bnld agj leg} uolldwnsse sig jeq.j Apuna0/alego of papuodsaa �o!aji>ioW/Sd •Alanljewal}}e papuodsaa �o!al!>IoW/S?j Pue lanoo eqj jo apls eqj uo saagoealq peq ills aaagaoq jl pa�se suemO/On •saoljoeid ajnulw-gV aol sa!l!I!oej g6noua aae aaagj Jaann e SAep anlI elgellene sl aaagaoq golgnn bulanp sae@A aqj jeq} papuodsaa �Iopl!>ioW/S�j pue weiboid ag} alpueq o} sallllloel g6noua aaann aaagJ aaagaoq ` gjlnn ji Pei se uopuaaH/O '�OUINONIMJ -- uaeaboad Ilegla�lseq gjno,, aqj uo uolle}uesaad JulOd JannOd V VZ •paJoalloo uagnn papaooaa aae sanuana�j •aeeA }sel to peege 0Q0`0�$ Apeaale aae senuanaa goaeW •pa}oalloo sl sJuana oljloeds aol anuanaa aql uagnn uo bulpuedep gjuoua o} gjuOw woad salaen anuanaa ag1 leg1 papuodsaa AegdanW/S2j pue j}o sem jajueo aeEl puoweip eqj aol anuanaa ag} Aqnn Pei se suamMA AagdinW/S�j — alepdn weabOad uoi}eaa09�1 :SW311-IVNOIiVW2lO-ANI 'Z •paluesaid se panoidde — bullaaw E HOZ `8Z AJenaga3 aqj jo salnuiW 6ullaal/l aelnba�j V1 auaN :S�13NOISSIWWOO :1.N3S8d auoN :S2J3NOISSIINWOO :S30N NOISSIWIV03 2I78d Z 3JVd £ WZ `SZ HOZAVIN MARCH 28, 2013 PAGE 3 P&R COMMISSION to C/Hemdon that building maintenance- for the library amounts to about $78,000 per year. C/Liang asked if the City had any plans to clean the rust from the park benches at Heritage Park or replace the benches altogether. PMS/Jordan explained that once the powder coating starts to wear, any moisture that accesses the metal tends to rust the bench from the inside out. The City is aware of the problem and will be at Heritage next week to begin sanding and then painting the benches. In order to get the powder coating restored the benches would have to be removed and taken to someone who specialized in powder coating which is a very expensive proposition. It might be more cost-effective to purchase a new bench but only if necessary. VC/Owens asked if there were any prior acts of vandalism at Sycamore Park. PMS/Jordan said that issues pop up from time to time but this type of vandalism gets staff's attention. Sometimes there are incidents of broken equipment due to wear and tear or vandalism. Such problems are anticipated but the two incidents referred to in tonight's report were blatant and it appeared that the perpetrators were looking for something specific. 2.2.1 Power Point Presentation on Peterson Park — PMS/Jordan VC/Owens asked if there were any metal covers on electrical boxes in the City and PMS/Jordan said that he was not aware of any unless there were metal vaults. Covers for pole boxes are typically plastic, concrete or fiberglass. C/Hemdon asked if PMS/Jordan felt that the inspections and Power Point Presentations replaced the Commissioner's walk-throughs. PMS/Jordan responded no and further stated that he typically inspects the parks on a regular basis but it does not circumvent the Commissioner's visits and if the Commissioners would like to accompany him on his visits those visits could be scheduled. C/Herndon asked if there was any advantage to having a Commissioner accompany him and PMS/Jordan responded that it is always helpful to have an extra set of eyes. 2.3 CIP Projects — CSD/Rose 2.3.1 Dog Park at Pantera Meadow — CSD/Rose reported that staff has ordered the two shade shelters. It will take about eight weeks for the shades to be fabricated and delivered. The dog drinking fountains and six additional benches for inside the fenced areas of the dog park have been ordered. Staff's goal is to have these items installed before Summer. 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ANNOUNCEMENTS: VC/Owens said he would be at Pantera Park on Saturday at 9:30 a.m. for the Easter Egg Hunt. C/Liang stated that when he visited Heritage Park there was a staff member checking the park right after a barbecue party and later to make sure the fire was out. He was very pleased that staff was so responsive. C/Hemdon thanked staff for doing a great job. He thanked RS/McKitrick for his work with the kids. It was very rewarding to see the kids tonight and to witness their enthusiasm for the City's programs. A few months ago he had conversations with the Pony League leaders and they requested that they have contact with City personnel regarding possible joint use of their fields. He thanked CSD/Rose for meeting with them and asked for a repbrt. CSD/Rose stated that a very good meeting was held two or three weeks ago with three board members in attendance. The members mostly wanted to express that the Pony League program numbers are declining. The league used to have a year-round program but have scaled back to the traditional spring season. As a result, their facility is available for others to use during the fall season and the league was seeking a joint -use agreement with the City wherein the City would assist with the maintenance of their facility, especially during their off-season. That information was provided to the City Manager and at this point he is more interested in pursuing agreements with the two school district's for Lorbeer and South Point Middle School as articulated in the Parks Master Plan and is therefore, not willing to commit City resources toward the private Pony League facility. C/Roberto, thanked staff for their reports and commended RS/McKitrick on another good sports program. It appears that RS/McKitrick gets along well with kids and their parents, which is great to witness. C/Roberto said he was recently out running on some of the trails in the City and was surprised to see how many people are on the trails early in the morning on Summitridge and Sycamore Canyon. Chair/Grundy asked how it would affect the Easter Egg Hunt should it rain on Saturday. CSD/Rose said that weather forecasts indicate it should not rain on Saturday. Staff has been informed that the rain has been pushed off to Sunday and into Monday to give the kids a perfect morning for an Easter Egg Hunt. Chair/Grundy thanked staff for their excellent reports. Staff is very good at keeping the Commissioners informed in a way that really helps to understand what is going on in the City. He thanked C/Hemdon and C/Liang for serving as Chair and Vice Chair of the Commission during the past year and for their leadership to the Commissioners. goo `pa liwq Al adsa� CLOZ , AV-N--joAepT—SlqlpGAoiddeAqE)jE)LiejesE)InUILIJBUIOF)E)JOIE)qi .W.d L�:g le buileaw eqj pouinofpe Apunj!D/jieq:D 'UolsslwwOO uOlIeWOO� Pue sued eLlI ajojeq ssauisnq jE)q:pnj ou pue builoE)fqo auo ou glint 'bulleew UOISSIwWoo uoljeejoa� Pue SJed eqj ujno[pe oi 'PepuooGs su@mO/OA 'PGAOU] 5Uel-1/0 :JLN2VqWinorciv NIOISSIPIINOIJ HIYJ 9:IE)Vd E HOZ 'SZ HO?JVYM