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Home My WebLink About10/25/2012 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSIO DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 OCTOBER 25, 2012 Vice Chairman Liang called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto and Vice Chairman Benny Liang Absent: Chairman Lew Herndon was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. CALENDAR OF EVENTS: As presented and amended to include the Halloween activities, by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Approved Minutes for the September 27, 2012 Regular Meeting. C/Owens moved, C/Roberto seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with Chair/Herndon being absent. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Roberto asked how often the Yoga Class meets and RS/Murphey reiterated that they meet twice a week on Monday and Wednesday with two classes per session. C/Roberto asked if it was typical for classes to get bounced around as much as this class and RS/Murphey responded that it was not typical. It has been a struggle to find a location for the classes. The instructors have changed times but now the times are fairly consistent. The classes are 6:30 to 8:00 p.m. and instructors want the classes in the same room both nights which presents a challenge, especially because the classes last for one and one-half hours instead of the usual one hour timeframes. Some classes accommodate kids and the OCTOBER 25, 2012 PAGE 2 P&R COMMISSION City would prefer to keep the classes at the Diamond Bar Center instead of Pantera Park, for example, where it is more isolated. At this time it is working out well at Pantera Park but it is not the favorite location because the park is rather noisy at times. VC/Liang asked the size of the class and RS/Murphey responded that it has been as high as 20 participants. Currently, there are six in one class and nine in the other. Ten years ago there were 30 participants in each class. Since that time, however, the City has offered a larger variety of fitness classes. 2.1.1 Power Point Presentation on the Senior Softball Program — RS/McKitrick C/Grundy asked who provides the umpires and RS/McKitrick responded "M&L Sports." The entrance fee pays for the officials and participants pay $20 for their jerseys. C/Grundy asked if the City had a good sportsman policy and RS/McKitrick responded that there have been no problems with the local teams. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Silver Tip Park — PMS/Jordan 2.3 CIP Projects — CSD/Rose 2.3.1 Painting of Lodge Pole Fencing at Sycamore Canyon Park — CSD/Rose stated that about a year ago a Brownie group requested installation of fencing between the Tot Lot and the creek at Sycamore Canyon Park. The fencing has been installed. 2.3.2 Trails Free Standing Interpretive Exhibits — CSD/Rose reported that Ace Construction has received the panels and have been installing the panels up at the mesa of Sycamore Canyon Park this week. The installation should be complete within a week. The panels for the Summitridge side have been received but the mounting materials have not yet been delivered. 2.3.3 Dog Park at Pantera Meadow — CSD/Rose indicated that the dog park is being worked on. Today the walkway was prepared for concrete and the first pour should occur tomorrow. The walkway should be done by next Friday and work will commence on the fencing on Monday and should be completed within two weeks. The woodchips will be put down and staff has been trenching for the drinking fountain. The park should be ready for the scheduled Grand Opening on November 17 at 1:00 p.m. OCTOBER 25, 2012 PAGE 3 P&R COMMISSION 2.3.4 Design of Grandview Trail and Grandview Trail Link — CSD/Rose stated that to him this is a very exciting project because this is the part of the trail at Summitridge Trail System near the Diamond Bar Center that will complete the loop around the open space. Staff has interviewed prospective consultants to assist with this project and staff's recommendation will be put forward to the City Council at its November 6 meeting for award of contract. The recommended company for the contract is TKE Engineering and Planning and their primary company individuals Jeff Scott and Ron Hagan who were involved with the Parks Master Plan process. The first part of the project (Grandview Trail) goes from the overflow parking lot at Diamond Bar Center down to a shade shelter and the second part of the project is the Grandview Link that goes from the Grandview Trail connecting to the Canyon Loop Trail. Grandview Trail design is slated for the 2012/13 Fiscal Year with construction in the 2013/14 Fiscal Year. Construction of the Grandview Link will most likely occur in the following fiscal year depending on funding. Grant funding is available for the first part of the project and grant funds are being sought for the second 50 percent of the project. The City has submitted an application for a Proposition 84 Grant and will submit an application for a Recreation Trails grant and will continue to pursue grants from the Rivers and Mountains Conservancy as well as, check with Supervisor Don Knabe's office to see if the City is able to get some Safe Parks Act funding. 2.4 List of Pending Commission Requests — CSD/Rose 2.4.1 Memorandum of Understanding with PUSD and WVUSD — no progress to date. 2.4.2 Street Banners — discussion at staff level regarding memorial for Veterans who have died during their service. 2.4.3 Swings at Parks — resident scheduled to appear before the Diamond Bar Community Foundation in November. 2.4.4 Pickle Ball— demonstration at Pantera this weekend. 2.4.5 Site D — there was a community meeting tentatively scheduled for November 10. Since staff has not received an update CSD/Rose said he would be surprised if the meeting took place. When staff learns when'the meeting scheduled for Castle Rock Elementary and hosted by the school district will take place the Commissioner's will be notified. OCTOBER 25, 2012 PAGE 4 P&R COMMISSION 3. M 2.4.6 Trail Connection from Silver Tip to Pantera — Once the Helipad is finished staff will determine whether this is a project with which the CCC can assist the City. 2.4.7 Longview South & Stardust Parks — plans moving forward. 2.4.8 Stage Lighting and Technology Improvement Plan at Diamond Bar Center — the City's IT Department is collecting proposals from companies that would provide the technology improvements. 2.5 Financial Summary for 2005106 through 2011112 Fiscal Years for Parks & Recreation — CSD/Rose CSD/Rose stated that this report is being offered to the Commissioners this evening in accordance with their requests to provide comparison numbers. The report shows budget numbers approved by City Council, actual expenditures and percent of monies actually spent. The lower half of the sheet shows the revenues starting with the revenue goals, actual revenue collected and actual percentage of revenue generated compared to the goal. This report will be updated annually. OLD BUSINESS: None NEW BUSINESS: Commission Meeting Schedule for December 2012. C/Roberto moved, C/Owens seconded, to adjourn the December Parks and Recreation Commission meeting due to lack of quorum. Without objection, the motion was so ordered with Chair/Herndon being absent. 5. ANNOUNCEMENTS: C/Roberto thanked staff for their reports. Senior Softball League was doing so Halloween events planned for next week. He said he was happy to learn that the well. He also looked forward to the C/Grundy thanked staff for their efforts toward their presentations, programs and facilities, all of which look great. C/Owens said he would not be attending the CPR conference in March 2013. He thanked staff for their hard work and said the Power Point presentations were very informative. The City parks look very nice when compared to other surrounding cities. VC/Liang said he visited the Diamond Bar Center and found it to be very clean as usual and thanked staff for the great job. OCTOBER 25, 2012 PAGE 5 P&R COMMISSION ADJOURNMENT: C/Grundy moved, C/Owens seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, VC/Liang adjourned the meeting at 7:56 p.m. The foregoing minutes are hereby approved this/qday of 2012. Resp ctful. Submitted, BOBJ408TE,'�-SECRETARY Attest: LIZ b I ENNI NG, VICE- GHAIR