Loading...
HomeMy WebLinkAbout09/27/2012 PRC MinutesCITY OF DIAMOND BAR MINUTES • THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 • 27,2012 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Roberto led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto and Chairman Lew Herndon Absent: Vice Chairman Benny Liang was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Community Services Coordinator; Andee Tarazon, Community Services Coordinator; Chris Ramos, Day Camp Specialist; Phil Williams, Maintenance Worker 11, and Debbie Gonzales, Administrative Coordinator. PRESENTATION TO SUMMER VOLUNTEENS OF 2012 — by CSC/Meyers and DCS/Ramos. Chair/Herndon said this program is wonderful and he thanked CSC/Meyers for her commitment. MPT/Tanaka thanked the participants for their hours of volunteer work and thanked the parents for their support. C/Everett said Diamond Bar is a great place and the reason is people like the Volunteens, staff and Commissioners. RECESS: Chair/Herndon recessed the meeting at 7:18 p.m. RECONVENE: Chair/Herndon reconvened the meeting at 7:28 p.m. MATTERS FROM THE AUDIENCE: Steve Zalai, 15619 Obsidian Court, thanked the 40 individuals who participated in the August 25 and 26 Pickleball Demonstration at Pantera Park. Participants asked when they could start playing on a regular basis. Mr. Zalai said a tennis court would be the best place to play Pickleball and he would like to have use of a court on a regular basis. If the City agrees to a second demonstration the demonstrators would like to hold the event in November. SEPTEMBER 27, 2012 PAGE 2 P&R COMMISSION Chair/Herndon advised Mr. Zalai that he would need to confer with staff. CSD/Rose said staff believed the November time frame would be fine and asked Mr. Zalai to coordinate the event with CSC/Knox. CALENDAR OF EVENTS: As presented by CSD/Rose. Chair/Herndon announced he would be out of town on October 25. 1. CONSENT CALENDAR: 1.1 Approved Minutes for the August 23, 2012 Regular Meeting. C/Grundy moved, C/Roberto seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with VC/Liang being absent. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Owens asked if it was possible to schedule next year's Diamond Bar Day at the Fair during the horse racing event. CSC/Tarazon said she would present this request to the Fair representatives. Chair/Herndon asked if staff's recommendation to have one food vendor at the Concerts in the Park would be for one of the City's non-profit organization or a cornmercial vendor. CSC/Tarazon stated that she would seek a non-profit organization. Chair/Herndon felt if attendees were expecting certain types of food at the concerts could the City promote what type of food would be served. If the City brought in a commercial vendor he would hope that the City would be able to get some of the proceeds for allowing them to participate. CSD/Rose said Diamond Bar had no plans to bring in a commercial provider. Some vendors do a great job and others provide minimal services which is the reason for this discussion. The City makes every attempt to allow everyone to participate but the City also wants to make certain it gets consistent high quality of food and service. C/Grundy asked if the City solicited feedback regarding the performers so that the City can gauge their popularity. CSC/Tarazon stated that no formal feedback method is used. CSU/Rose stated that staff looks at audience reaction, whether people get up and dance and how they "get into" the music. The City focuses on a variety of music and receives information from other cities on new groups that Diamond Bar considers. SEPTEMBER 27, 2012 PAGE 3 P&R COMMISSION Chair/Herndon felt the movies following the Concerts in the Park were very well received. Do the vendors serve food during the movies? CSC/Tarazon stated that food is usually available during the early part of the movie. C/Owens said he was surprised about the number of people who came at the end of the concert to view the movie. Chair/Herndon felt that had something to do with the age of the kids. C/Grundy suggested that the City look for a vendor that would move among the crowd to sell hot dogs similar to what is done at ball parks. CSD/Rose responded that the City considered allowing vendors to go into the crowd. Staff believes that most people watching the concerts do not want someone in front of them so the City has discouraged vendors passing out food during the concerts. C/Grundy asked if it had been tried and CSD/Rose responded that the decision was made when people tried to pass out flyers during the concerts. C/Grundy felt that if a food vendor worked his way through the crowd it might be easier to purchase a hot dog, etc. CSC/Tarazon stated she would look into this possibility. 2.1.1 Power Point Presentation on the Armed Forces banners — CSC/Tarazon C/Ow6ns asked how much was budgeted for this year and CSC/Tarazon responded $15,800. She estimated that the cost is about $250 per banner. There is no cost to the families. C/Grundy asked if there is special recognition for those who have died in the line of duty. CSD/Rose said that no one from Diamond Bar died in the line of duty. The City has not developed a program for this type of event but has seen other cities display something on the banner. C/Grundy said plans should be made in the event of such an outcome. Chair/Herndon asked if any Veterans had been injured and CSD/Rose said staff had not received any information regarding injuries. Chair/Herndon asked if the City Council had given staff a blank check on this matter and CSD/Rose responded that there is no blank check; however, the City Council has always been very responsive and supportive. Staff needs to look at how and when the program will be brought to a conclusion but thus far there have been no such discussions. SEPTEMBER 27, 2012 PAGE 4 P&R COMMISSION C/Owens said that street banner programs for service people are very popular in Southern California. Chair/Herndon said he felt it was a great program that should be continued. 2.2 Parks Report — PMS/Jordan C/Grundy said he was surprised that the City would be repairing the boy's restroom instead of the school district. CSD/Rose said that in accordance with the facility use agreement the City is responsible for the maintenance of the restroom building. C/Grundy asked what other things the City is responsible for in addition to the fields and CSD/Rose responded that the City maintains the lights and the slope on the Golden Springs Drive side as well. C/Grundy asked if the City repairs problems that come about during the normal school day and CSD/Rose responded no, that there is a janitor that handles the daily issues. PMS/Jordan said it depends on the nature of the repair and in most cases it is easier for the City to respond and just get the problem fixed. Staff has also worked with the school on issues that are slightly out of the scope of what the City does on the upper field. With respect to the restrooms, staff has a pretty good understanding with the school district making most of the repairs. Staff's time for restroom repair has been minimal. C/Owens asked if the City has a similar working relationship with the WVUSD and CSD/Rose said the City has no maintenance responsibilities for any of their buildings. The only location that has a joint use facility is Paul C. Grow Park. There is a line drawn and the school district maintains everything on their side of the line and the City maintains everything on its side of the line including the outdoor restroom. Chair/Herndon commented that the Diamond Bar Community Foundation had a food truck event at Lorbeer Middle School which he was involved in and from his experience the City has a very good working relationship with PUSD and if repairing a faucet, etc. contributes to that relationship he is all for it because Diamond Bar is very fortunate to be able to use that field and possibly other PUSD fields in the future. 2.2.1 Power Point Presentation on information about the City's 'Trail System — CSD/Rose. Chair/Herndon asked if omission of the proposed trail from Silver Tip to Pantera was an oversight or is it a future project. CSD/Rose said it may not be far off into the future. It is not in the Trails Master Plan which staff is following closely. Staff will have the CCC determine whether it is feasible to cut a trail. Currently, LA County fire is constructing a helipad by the reservoir above Pantera Park. After construction is finished staff will be able to determine possible pathways. SEPTEMBER 27, 2012 PAGE 5 P&R COMMISSION 2.3 CIP Projects — CSD/Rose 2.3.1 Trails Free Standing Interpretive Exhibits — CSD/Rose stated that the panels for Sycamore Canyon Mesa Trail and the Summitridge Park Trails have been shipped and will be installed when received. 2.3.2 Dog Park at Pantera Meadow — CSD/Rose reported that the contractor started work on September 18 and the CCC is performing clearing and grubbing work this week in preparation for the fencing and wood chips. A ribbon -cutting ceremony is scheduled for Saturday, November 17 at 10:00 a.m. 2.3.3 Design of Grandview Trail — CSD/Rose indicated that staff received proposals from the architect firms. Staff is reviewing the proposals and hopes to take its recommendation to City Council on October 16. The phased construction schedule is to complete the design work this fiscal year and construct the Grandview Trail in FY 2013- 14 with the link trail completion during FY 2014-15. If the grant funding can be acquired the construction could be completed in one phase which would be staff's preference. 2.4 List of Pending Commission Requests — CSD/Rose Items previously discussed during tonight's meeting: a) Tennis Registration (Recreation Report) b) Revenue for Contract Classes (Recreation Report) c) Percentage of residents to non-residents for Contract Classes (Recreation Report) d) Swings — CSD/Rose stated that the Diamond Bar Community Foundation is willing to meet with the individuals interested in having the swings at the park; meeting to be scheduled. In the meantime, staff is looking at grants for this project. e) Pickleball (update provided under Public Comments) f) Site D — CSD/Rose said that it was likely not much would happen within the next year except for a Community meeting in November, possibly on November 10, sponsored by the school district with the developer and landscape architect, the subject of discussion to be "Park Amenities." g) Stage Lighting at the Diamond Bar Center — CSD/Rose reported that all of the technology is being scrutinized by other departments and the RFP is not yet ready to go out. SEPTEMBER 27, 2012 PAGE 6 P&R COMMISSION Chair/Herndon said he would like to add the MOU with the school districts to the list. 2.5 Financial Summary for 2011/12 Fiscal Year for Parks & Recreation — CSD/Rose 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Owens said he attended the recognition luncheon "Lions of the World" for Jack and Wanda Tanaka. C/Grundy asked if the unusually high temperatures during the past week affected the landscaping in the parks. PMS/Jordan responded that the only problems were after the renovations at Pantera and Lorbeer because staff was behind schedule due to the fireworks show. Staff fertilized a little late and the grass started growing in the heat and the mowing height was higher than staff would have liked it to be at the opening. It took a couple of weeks to get the height under control and staff is still working at getting the height lower at some of the fields. Other than the aggressive growth there was no distress detected. C/Roberto thanked staff for their report and offered kudos to CSC/Meyers on the Volunteen program. C/Roberto said he would like to see revenue versus expenditures over the years on the next financial summary report. Chair/Herndon thanked staff for their efforts. He attended some of the Concerts in the Park which were well attended and received by the participants. He said he was blown away by the Volunteen program with more and more kids participating going forward. ADJOURNMENT: C/Roberto moved, C/Owens seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Herndon adjourned the meeting at 8:40 p.m. The foregoing minutes are hereby approved this 5th day of November $2012. SEPTEMBER 27, 2012 PAGE 7 P&R COMMISSION Respectf Ily S6bmitted, 1306-R-O�E, SFffCRETARY Attest: LEW HERNDON, CHAIRMAN