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HomeMy WebLinkAbout01/26/2012 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSIO AQMD CONFERENCE ROOM CC -2 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 JAN-UARY 26, 2012 1 Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:00 p.m. in Room CC -2 of the SCAQMD, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent and Christy Murphey, Recreation Superintendent, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the November 17, 2011 Regular Meeting, C/Grundy moved, C/Owens seconded, to approve the November 17, 2011 Meeting Minutes as presented. Without objection, the motion was sc ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey C/Owens asked how many kids are included in the 12-13 year old basketball division and RS/Murphey responded that there are six teams with eight on each team. Chair/Roberto asked how the City did versus last year and RS/Murphey responded that it was about the same. C/Owens commented on his attendance at the Rose Parade. Discussion ensued. JANUARY 26, 2012 PAGE 2 P&R COM3USSION -2.2 Parks Report — PMS/Jordan C/Liang asked if staff planned to improve the stage lighting at the Diamond Bar Center and CSD/Rose responded yes, that an RFP will be sent out to improve the lighting as well- as, other improvements for possible inclusion in the upcoming budget. C/Owens asked if there had been any concerns expressed regarding the lighting at the batting cages. CSD/Rose said he was not aware of any concerns. C/Grundy asked if there had been any more instances of vandalism. PMS/Jordan responded that there had been no major incidents. There was some vandalism on the deck at Sycamore which was reported to the commission a couple of meetings ago. C/Grundy asked if the awnings were repaired and PMS/Jordan responded that one was replaced and one has a tear. Staff hopes that things will quiet down so the second awning can be replaced. 2.3 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose reported that construction is proceeding. The Tiles that were created by the neighborhood kids have been installed. Instead of a 60 inch box tree a 72 inch box tree will be installed. The tree is being shipped from Santa Barbara which will be a good replacement tree for the tree that was removed. This was done in response to residents' concerns about the quality of the tree and staff responded by moving to install a tree that had a good head start in the growing phase. Chair/Roberto asked what kind of tree and CSD/Rose responded that it is a Magnolia tree. 2.3.2 Sycamore Canyon Park Trail — Phase IV — CSD/Rose indicated that this project is moving forward. Five pariels will be installed in Sycamore Canyon Park and six, which are funded from a grant for Nature Education will be installed on the trail system adjacent to the Diamond Bar Center. CSD/Rose said he would bring the art work to the next COMMiSSiDn meeting. 23.3 Silver Tip Mini -Park — CSD/Rose stated that construction is under way. 2.3.4 Larkstone Park - CSD/Rose indicated that this project is still going through the Public Works review process. Staff is not sure what the developer has in mind about whether to sell the project due to the sluggish housing market or whether to Continue. The developer seems to suddenly be rushing the plans for the entire project through the approval process. JANUARY 26, 2012 PAGE 3 P&R COI�MISSION 2.3.5 Design of Sycamore Canyon Creek Repair — C&D/Rose stated that staff is reviewing the proposals -the City has received and expects to be finished with the review period by the end of next week and take the project to City Council at the second meeting in February. The City has the materials and needs to schedule installation of the lodge po.le fencing. 2.3.6 Design and Construction of Trails Free Standing Interpretive Exhibits — covered under Item 2.3.2. 2.3.7 Design and Construction of Dog Park at Pantera Meadow — CSD/Rose said staff intends to have the park completed and open to the public by August. Due to the steepness of the grade leading to the park, part of the sidewalk will need handrails. The documents for the CEDA process have been prepared by the City's Planning Department and will go to LA County for review. The path will be concrete and will be put in about the end of May or beginning of June. 2.3.8 Design of ADA Improvements at Longview South and Stardust Mini Parks — CSD/Rose reported that staff is working on the design of the park improvements which will be brought to the commission once received from the consultant. Construction at Longview South is scheduled to commence after July. The City thought it had ownership of Stardust. However, LA County rejected the paperwork submitted by the City stating that because the park is owned by a "foreign entity" it has to go through a different process. The former owner is Canadian and the matter has gone back to the attorneys to resolve the matter. No construction on Stardust will be done until the 2013-14 fiscal year. 3. OLD BUSINESS: None 4. NEW BUSINESS — CPRS Conference in Long Beach, March 20 through 23, 2012 — CSD/Rose asked that any Commissioner not planning to attend the conference to please let staff know. C/Grundy and C/Dwens said they would not attend the full conference and wanted to get into the expo area only. VC/Herndon said he would sign up for the sessions he wanted to attend and RS/Murphey explained that the sessions are open. VC/Herndon said he would not attend the banquet. 5. ANNOUNCEMENTS: C/Owens said he read in the Tribune that DBHS is planning to construct a swimming pool and asked how big it Would be. CSD/Rose responded that he thought it would be 12 -lanes wide and 25 meters long. They will have a deep area but he was not sure if it would be used for diving or, water polo. The City will JANUARY 26, 2012 PAGE 4 P&R CO)eDHSSION most likely, have access to the pool. C/Liang thanked RS/Murphey for helping him with his Diamond Bar Center reservations. All of his Colleagues commented -that they should keep coming back to Diamond Bar for their events. C/Grundy talked about attending the Snowfest, how the weather was perfect and how everyone enjoyed the event. VC/Herndon said he was really impressed with the number of kids and parents who attended the Snowfest and it was a treat to watch kids playing. it was a great turnout. The Diamond Bar Community Foundation put him on their board to work with sports groups in the City to help raise funds that can ultimately be used by the City to help alleviate the shortage Of Sports fields. He has been emailing the sports groups and getting some reaction and the groups Seem to appreciate the interest. One of the Foundation's big fundraising drives is the golf tournament on May 14. He said he Would let the Commissioners know the location and other details of the tournament. Chair/Roberto wished everyone a Happy New Year and Commented that there were a lot of exciting things going on in the City, especially park renovations and upgrades. He thanked staff for their reports. CSD/Rose reminded the Commissioners that current appointments expire on February 29 and for those who are interested in being reappointed they should Gall their Council person and let them know. Reorganization will take place during the March Commission meeting. CSD/Rose reported that the Diamond Age Seniors have split into two clubs and over the past few weeks they have been struggling with how to deal with the split. Staff has been caught in the middle because both groups want to use the same facility at the same time. Staff gave the clubs an Opportunity to resolve the issue which did not happen so a lottery drawing was held today and both clubs picked what times and dates they wanted so that each club can now Dome back to staff to ask for other facilities to help cover their needs depending upon availability. Everyone seemed pleased with the outcome. ADJOURNMENT: VC/Herndon moved, C/Dwens seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 7:48 p.m. JANUARY 26, 2012 PAGE 5 P&R COMMISSION The foregoing minutes are hereby approved -this 23 day of -E—ebrIl-a�rY 2012. Respectf'fily &, b/7itted, B-0 6 IR -6 t EL,�RET—ARY' Attest: DAVE ROBERTO, CHAIRMAN