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Home My WebLink About10/27/2011 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSIOK THE GOVERNMENT CENTER HEARING BOARD ROOM DIAMOND BAR, CA 91765 OCTOBER 27, 2011 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the SCAOMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christie Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist; Claude Bradley, Parks and Maintenance Supervisor, and Stella Marquez, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR: 11 Approval of Minutes for the September 22, 2011 Regular Meeting. C/Grundy moved, C/Owens seconded, to approve the September 22, 2011 Regular Meeting Minutes as presented. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2,1 Recreation Program Update -- RS/Murphey VC/Herndon asked when the user meeting would be held and RS/Murphey responded that it would be on November 30. This matter will be called out on the November Commission meeting agenda. OCTOBER 27, 2011 PAGE 2 2.1.1 PowerPoint Presentation RS/McKitrick. P&R COMMISSION — Youth Baseball Program -- VC/Herndon asked if all of the games are City -owned. RS/McKitrick responded that the table games are and the double slide and inflatable junior world games are rented. VC/Herndon asked if the teams provide their own uniforms. RS/McKitrick responded no, the City purchases the uniforms as part of the operating costs for the program. VC/Herndon asked how much it costs each participant. RS/McKitrick responded that registration is $84 and includes the uniform, 10 games and a trophy. VC/Herndon asked for clarification on the "jersey" cost. CSD/Rose explained that the City provides the hat and the jersey and the kids purchase the socks and pants. The jersey, hat and participation award are included in the registration fee. 2.2 Parks Report — PMS/Jordan C/Owens asked if there had been any incidents of bees attacking people. PMS/Jordan responded that there had been no reports of bee attacks; however, there had been several yellow jacket incidents, This was a result of the California Conservation Corp trail rehab that disturbed a colony of yellow jackets and caused several workers to be stung. C/Grundy asked if the City had considered using composite materials for the dug -out bench. PMS/Jordan responded no, but it is something staff can look at. Other cities use fiberglass or plastic covers to preserve the wood; however, composite is something staff could consider. 2.2.1 Power Point Presentation on the Progress of the New City Hall Construction Project — PMS/Bradley VC/Herndon asked if the project was on budget. PMS/Bradley responded that, at this point in the project, we are still within budget. There have been no surprises and the contractor is excellent to work with. The finished portion is where there may be some issues. Some changes have been made, but for the most part, everything is within budget. C/Grundy asked if the project was on schedule as well and PMS/Bradley responded yes. He went on to explain that the project is on a very fast track and the contractor has a lot to do with how well the project moves forward. Staff is unaware of any items that will not be delivered on time to assure the project is completed by the end of December as projected. C/Owens asked what PMS/Bradley's role is in the project. PMS/Bradley responded that he was not sure of his official title; however, he was brought in early to help answer questions and has since been available on a daily basis to oversee the construction. Having the first-hand experience and knowledge about how the project came together should help with future maintenance, ACM/Doyle is the actual project manager. CSD/Rose interjected that PMS/Bradley is modest about his role. ACM/Doyle relies on OCTOBER 27, 2011 PAGE 3 P&R COMMISSION PMS/Bradley for the day to day review of the construction anci to provide him with input when issues arise. Construction is anticipated to be concluded by early December, at which time the furniture will arrive for installation. That being said, staff should be able to begin moving in about December 26th or 27th to commence operations at the new location on January 3, 2012, All dates are contingent upon the current schedule dates being met and so far that has happened C/Grundy asked if, based on the schedule, the first Commission meeting to be held at the new location would be in January. CSD/Rose said it was a little premature to determine whether the facility would be ready for Commission meetings. 23 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose stated that the groundbreaking ceremony was held last Saturday. About 100 individuals visited the site throughout the day. Forty five of the 50 tiles scheduled to be incorporated in the construction were completed on that day. The remaining five tiles will be taken to the Diamond Bar Center Craft Fair for completion in November. The pre -construction meeting is scheduled for December 1't and the start date for construction will be determined at that time. The project is scheduled to take approximately six and one-half months to complete, including installation and maturity of landscaping prior to the opening of the park. 2,3.2 Silver Tip Mini -Park — CSD/Rose reported that construction commenced last Monday. The project is contemplated to take about four months to complete. 2.3.3 Sycamore Canyon Park Trail — Phase IV — CSD/Rose indicated that this project is scheduled to commence next Tuesday, November 1't and will take about three months to complete. The City sent letters to about 16 homes on the trail side of Rio Lobos Road to let them know about the project activity. In some instances, the residents' plantings have encroached into the park areas. Those individuals have been notified that the grant for the park specifies that the project must include "native" vegetation and that any vegetation considered to be invasive would need to be removed. C/Owens asked who was responsible for paying for the removal of vegetation and items that encroach beyond the boundary lines. CSD/Rose responded that the resident has the opportunity to remove and relocate the vegetation or it will be taken out as part of the grubbing and clearance for the project. 23.4 Parks Master Plan Update — CSD/Rose stated that tonight, staff transmitted the electronic version of the Parks Master Plan. The hard copy version is being printed and will be distributed at the November 17th meeting. OCTOBER 2712011 PAGE 4 P&R COMMISSION 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang shared that he attended the Washington Street Mini -Park groundbreaking ceremony on Saturday. The project is well- planned and kudos to staff for a job well done. C/Grundy reported that, last night, he attended a meeting at the Diamond Bar Center. An attendee who came from a good distance away from Diamond Bar said it was the first time being at the Diamond Bar Center and she raved about how beautiful the facility is. It is great to hear those kinds of comments. C/Owens shared that he attended the Washington Street Mini -Park groundbreaking ceremony and complimented staff for their organization. He is pleased to see this project move forward and pleased that credit will be given for the tiles completed by children from the neighborhood. VC/Herndon stated that he was really pleased to see these projects moving forward at a time when most cities are under the gun with horrendous financial problems. To be in a City where these kinds of projects are moving forward to improve the community is very important to him. He has served on the Commission for a while, since these projects were in the talking stages, and to now see them actually become a reality is very rewarding. Chair/Roberto thanked staff for the presentations and information presented. He has not been on the Commission very long and it is exciting to see a new park being constructed in the City as well as, upgrades to existing parks. Also, the new City Hall is very exciting for this community. Fie thanked staff for everything presented this evening. ADJOURNMENT: C/Grundy moved, C/Liang seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 8:10 p.m. The foregoing minutes are hereby approved this day of fJ0VEt46Y— , 2011, 1:1 Respectf �u I ly bmitted, it S C _T BO S SECRETARY Attest: _DA #R-BERTO, —CHAIRMAN