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Home My WebLink About03/24/2011 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 MARCH 24, 2011 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: ROLL CALL: Present: C/Herndon led the Pledge of Allegiance. Commissioners Lew Herndon, Benny Liang, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Marcy Hilario, Senior Administrative Assistant. PRESENTATION OF 2011 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: RECESS: Chair/Grundy recessed the meeting at 7:15 p.m. RECONVENE: Chair/Grundy reconvened the meeting at 7:26 p.m. SELECTION OF CHAIR AND VICE -CHAIR FOR THE PARKS AND RECREATION COMMISSION: C/Herndon nominated C/Roberto to serve as Chairman of the Parks and Recreation Commission. ClOwens seconded the nomination. There were no other nominations offered. The roll call vote was suspended and C/Roberto was unanimously acclaimed Chairman of the Parks and Recreation Commission with C/Roberto abstaining. C/Grundy nominated C/Liang to serve as Vice Chairman of the Parks and Recreation Commission. C/Liang declined the nomination. C/Owens nominated C/Herndon to serve as Vice Chairman of the Parks and Recreation Commission. C/Liang seconded the nomination. The roil call vote was suspended and C/Herndon was acclaimed Vice Chairman of the Parks and Recreation Commission with C/Herndon abstaining. MARCH 24, 2011 PAGE 2 P&:R COMMISSION MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented in the agenda and read by CSD/Rose with the addition of the State of the City event, Thursday, March 31 from 6:30 to 7:30 p.m. at the Diamond Bar Center. CONSENT CALENDAR: 1.1 Approval of Minutes for the Regular Meeting of February 24, 2011. VC/Herndon moved, C/Owens seconded, to approve the February 24, 2011 minutes - as corrected. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey 2.1.1 PowerPoint Presentation on Youth Basketball — RS/McKitrick C/Owens asked if the gymnasium at Chaparral Middle School would be made available for the program. RS/McKitrick said he hoped so, but did not know at this point. When South Point opened, the school waited a year before allowing anyone into the facility and he hoped that Chaparral would move more quickly. C/Owens asked if the gym had seating and RS/McKitrick responded that at this point, no; however, the school intends to have seating. For the grand opening, the school pulled in some of the outdoor bleachers. The full court is more appropriate for older kids and because there are equipment rooms along the sides that would prevent the younger kids from having side court games, they would have to use the full court for the younger kids as well. 2.2 Parks Report — PMS/Jordan C/Liang asked if there had been damage to any of the parks due to the excessive rain. PMS/Jordan explained that staff is monitoring Sycamore Canyon Park. When there is a large amount of rain, the creek level rises and floods the tot lot which results in a loss of wood chips. Staff plans to replenish the current supply of wood chips; however, PMS/Jordan is hesitant to do that at this time in anticipation of more spring rain. Once the rain has subsided, the remediation will take place. The City has been fortunate not to suffer major incidents this year at Ronald Reagan and Peterson Parks where the tot lots typically flood during the rainy season. 2.2.1 Power Point Presentation on Trail Connector Re -Route — Ridge Route to Canyon Loop — PMS/Jordan. MARCH 24, 2011 PAGE 3 P&R COMNIISSION 2.3 Chair/Roberto asked if there were any other areas along the trail between Steep Canyon and the Diamond Bar Center that should be looked at for possible preventative measures. PMS/Jordan said there are other areas that are quite steep; however, he believes the one being discussed this evening was the worst area. At some point in the future, if the City is able to obtain more grant funds for trail development, there might be a couple of sections that would benefit from switchbacks or stairs. ClOwens asked how long the new switchbacks have been in use. PMS/Jordan said the re-route has been in use about a week. C/Owens asked if staff had received feedback from any of the users and PMS/Jordan said no, but staff has noticed quite a bit of foot traffic. C/Grundy asked if anyone contacted the individual who first brought this matter to staff's attention. CSD/Rose said staff would contact her. VC/Herndon asked if staff felt the re-routing sign would be sufficient to detour hikers or if staff considered installing a fence to block off the area. PMS/Jordan said he did not believe a fence was necessary. Individuals who want to cut through the area will find a way and if staff were to put in a fence it would give staff another maintenance issue and detract from 1 the area. Parks Master Plan Update — CSD/Rose C/Grundy asked if the document was being updated for any of the recent discussions or ideas about the dog park and CSD/Rose responded "yes." Originally the plan for the Pantera meadow is strictly for a scout facility and now the document indicates the meadow could be used for either a meadow or dog park. VC/Herndon asked if any further discussions had been held regarding the dog park since the Commission's last discussion and CSD/Rose responded "no." Staff is gathering numbers and is planning to take that information to a future study session with the City Council. When this item is placed on the study session agenda, he will advise the Commissioners. 3. OLD BUSINESS: 4. NEW BUSINESS: 5. ANNOUNCEMENTS: trail re-route. None None VC/Herndon commended staff for quick action on the C/Owens thanked staff for the PowerPoint Presentations and quick response to the concerns and safety issues with the trail re-route. He also shared that he and his wife joined the excursion to the Getty Museum. He thanked CSC/Batson and her assistant for providing such a well -organized event. MARCH 24, 2011 PAGE 4 P&12 COMMISSION C/Grundy echoed his colleagues' comments on staff's quick response on the trail re-route and he appreciated seeing the evaluations of the basketball program and hearing about some of the other activities taking place in the City. It never gets old being able to say what a wonderful job everyone is doing. Keep up the good work because the results are very obvious in terms of evaluations and the way the parks look. C/Grundy stated that he may not make it to the upcoming City Birthday Party because it appears that will take place during a planned family outing. C/Liang thanked staff for the great presentations. Chair/Roberto thanked staff for everything they are doing. He attended the CPRS Conference in Sacramento and participated in some very good education sessions, including a session on effectively managing budget cuts. He is very thankful that D.B. has been fiscally responsible and that the City has not had to face significant cuts in its budget. There are California cities that are suffering significantly and meticulously going through their budgets to cut costs to attempt to balance their budgets. As a result of attending the conference, he realized that a position in Parks and Recreation would be a fun career. CSD/Rose congratulated Chair/Roberto on his appointment and thanked C/Grundy for his past service as Chair. Chair/Roberto thanked former Chair/Grundy for his leadership by example during Chair/Roberto's first year on the Commission. ADJOURNMENT: VC/Herndon moved, C/Grundy seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:17 p.m. The foregoing minutes are hereby approved this 4�y day of APPUL , 2011. Respectfully Submitted, f B�LY OSE, SECRETARY Attest: DAVE ROBERTO, CHAIRMAN