HomeMy WebLinkAbout11/18/2010 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
NOVEMBER 18, 2010
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:05 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, Dave Roberto, Vice
Chairman Ted Owens and Chairman Dave Grundy.
Absent: Commissioner Benny Liang was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Claude Bradley, Parks and Maintenance Supervisor;
Andee Tarazon, Community Services Coordinator,
and Marcy Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
CONSENT CALENDAR
1.1 Approval of Minutes for the Regular Meeting of October 28, 2010 as
corrected by C/Owens.
Motion by C/Herndon, second by C/Roberto. Without objection, the
motion was so ordered.
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — CSC/Tarazon presented staff's
report.
NOVEMBER 18, 2010 PAGE 2 P&R COMMISSION
2.1.1 PowerPoint Presentation — Fall Fun Festival/Haunted House
Chair/Grundy asked how this year's attendance compared to last year the
Haunted House attendance and CSC/Tarazon responded that it was at its
usual 200 (212) whereas, Halloween night, a school night, attendance
was down. Last year there were about 309 participants and this year
there were 257.
C/Herndon asked about the number of volunteers from each high school.
CSC/Tarazon responded that about 75 percent of the volunteers were
from DBHS and about 25 percent from Diamond Ranch High School.
C/Herndon congratulated CSC/Tarazon on doing a fantastic job on the
Fall Fun Festival. Chair/Grundy concurred.
Chair/Grundy commented that another aspect of the Fall Fun Festival and
Haunted House that is important to the community is that this provides a
safe venue for kids.
2.2 Parks Report — PMS/Jordan
C/Herndon asked if the graffiti at Sycamore Park was a regular
occurrence. PMS/Jordan responded that the reference was minor marker
marks. The graffiti at the park is generally down along the creek bed at
the east end of the park near Diamond Bar Boulevard.
2.2.1 Power Point Presentation — Centralized Irrigation System
C/Roberto asked if the City was using recycled water. PMS/Jordan
responded affirmatively and explained that recycled water is used in the
areas with lower elevations where it is available. The percentage of
recycled water is about 10 percent of the overall usage.
C/Herndon wanted to know about the life expectancy of the system.
PMS/Jordan said he believed it would last at least a decade if properly
maintained. The infrastructure involves on-going maintenance and
change out, but the controllers are computerized and solid state. From
time to time, issues surface; however, the vendor offers very effective on-
site support staff. CSD/Rose explained that the City did not pay the
$500,000 system cost from the General Fund. D.B. received a grant from
Metropolitan Water District of about $166,000; and $67,000 from Walnut
Valley Water District, for a total of about $233,000. Without these grants,
this system would not have been installed. The goal is to save 33 percent
of the City's annual water usage and, with the current conditions
throughout the state, it is very important to conserve water. D.B. has
initiated this system along with reduced turf landscaping; the two priorities
for conserving water.
NOVEMBER 18, 2010 PAGE 3 P&R COMMISSION
2.3 CIP Projects — CSD/Rose.
1. Silver Tip Park — CSD/Rose stated that the consultant is putting final
touches on the construction documents for plan check.
2. Washington Street Mini -Park — After the last plan check review, the
consultant is making changes to the plans. Staff received a new set
but discovered problems with the plans and requested corrections prior
to being sent back for plan check. Plans should be back with staff
tomorrow for further review and then on to plan check.
3. Larkstone Park — Staff is scheduled to meet with the Lewis Homes
Developer in a couple of weeks to discuss geotechnical issues.
4. Sycamore Canyon Creek Repair — Staff received and is in the process
of reviewing the proposals for a recommendation to the City Council.
5. Sycamore Canyon Trail — Phase IV — Rivers and Mountains
Conservancy finished their review and their input for repairing the
riparian habitat and type of planting material has gone to the
consultant for incorporation into the plans.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 Commission Meeting Schedule for December 2010.
The Commission concurred to adjourn the December 2010 meeting to
January 27, 2011. Chair/Grundy asked staff to advise C/Liang.
5. ANNOUNCEMENTS:
C/Roberto thanked staff for their reports. He attended the Haunted House and
was very impressed. On behalf of the Diamond Bar Community Foundation, he
thanked Commissioners who attended the Gala.
C/Herndon said he is always impressed with staff's presentations and reports.
He thought the Gala was very well done and attendance was good. C/Herndon
thanked staff for the tour of the new City Hail, which he found to be very
informative.
VC/Owens attended the Veterans Ceremony and thanked staff for their good
work. He also thanked staff for the PowerPoint presentations.
Chair/Grundy thanked staff and CM/DeStefano for hosting the new City Hall tour
and the great commentary. He complimented staff on a great year and a great
job on everything they have done. The past few years the economy has been
challenging for everyone but budgets will begin to free up and good stuff will be
forthcoming.
NOVEMBER 18, 2010 PAGE 4 P&R COMMISSION
ADJOURNMENT: VC/Owens moved, C/Herndon seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 7:58 p.m.
The foregoing minutes are hereby approved this C-7 day of 14A/U-19- , 2011.
Respectfully Su�mitted,
130"bSE. SECRETARY