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HomeMy WebLinkAbout10/28/2010 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 OCTOBER 28, 2010 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:05 p.ni. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Benny Liang, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Staff Present: Bob Rose, Community Services Director; Claude Bradley, Parks and Maintenance Supervisor; Christy Murphey, Recreation Superintendent; and Alison Meyers, Community Services Coordinator MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda and corrected by CSR/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the Regular Meeting of September 23, 2010 as amended. Motion by C/Herndon, second by C/Roberto. Without objection, the motion was so ordered. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's report. VC/Owens asked if staff pursued the 5th, 6th, 7th and 8th grades. At the last meeting he asked why that age group was not offered in the youth basketball program. CSD/Rose responded that staff turned in a decision package to attempt to get that approved for this year's budget and it was not approved. VC/Owens said he felt it was a void in the program that should be investigated and pursued. CSD/Rose said staff has had many requests for that age group to come back to the program. OCTOBER 28, 2010 PAGE 2 P&R COMMISSION 2.2 C/Herndon asked if there were 90 students each night when the events take place. RS/Murphey clarified that there were 90 volunteers that helped set up the Haunted House. Chair/Grundy asked if the 35 basketball teams form their own teams and come to register as a team. RS/Murphey responded affirmatively. VC/Owens asked if the City was still giving discounts in the youth basketball program to second and third family members and RS/Murphey responded "yes." Chair/Grundy asked if there was any thought to having teams from a playoff from D.B. play other cities (playoff?). CSD/Rose explained that there is a playoff program operated by SCMAF. All of the D.B. teams are registered with SCMAF and teams that want to move on can participate. 2.1.1 PowerPoint Presentation — Grants — Presented by CSC/Meyers VC/Owens asked which grants are awarded on a per -capita basis and which are competitive. CSC/Meyers stated that Prop 12 and Prop 40 have both per -capita and competitive components and all others are solely competitive. VC/Owens congratulated CSC/Meyers on an impressive effort. Parks Report — PMS/Bradley presented staff's report. 2.2.1 Power Point Presentation — Ronald Reagan Park, Starshine Park and Lorbeer Soccer/Football Field — Presented by PMS/Bradley. 2.3 CIP Projects — CSD/Rose. 1. Silver Tip Park — CSD/Rose stated that on October 5, 2010, City Council approved the concept plan previously approved by the Parks and Recreation Commission. Architerra Design Group is working on the construction documents and expects to have them back to staff by the end of November for plan check. Staff anticipates construction by spring 2011. $300,000 has been budgeted for improvements. 2. Washington Street Mini -Park — The Consultant has the plans back once again. Staff is working with the new Building Official/consultant RKA, which has finished its work. The design consultant is making the corrections for another round of plan check. Staff expects to get these plans back by the end of November as well. 3. Larkstone Park — The plans went through the third round of plan check. Apparently, Lewis Homes needs to do the grading plan for the entire project, which includes Larkstone Park. The Public Works Department will not conduct any further plan check until the entire grading plan is provided. Public Works expects it will take at least two years to receive a grading plan due to the economy. 4. Sycamore Canyon Creek Repair — There is an extreme amount of OCTOBER 28, 2010 PAGE 3 P&R COMMISSION erosion in the creek immediately adjacent to the trail in the undeveloped area of the park. If nothing is done to mitigate the erosion, it will eventually invade the trail and wipe it out in that area. Staff has interviewed three consultants who responded to the RFP to obtain ideas about what should be done. One idea is to use caged rock and anchor them to prevent further erosion at the 90 -degree turn. The second area of erosion is by the tot lot and since the improvements were completed, the water went over the bank and flooded the tot lot. The discussion for mitigating this scenario is to install some type of seating wall to help protect the tot lot and keep the water from overflowing its bank. Currently, staff is considering what the design would look like and is in the process of selecting the consultant to help with this work. Most likely this matter will go to Council early December with an effort to obtain funding for construction for next year. 5. Sycamore Canyon Trail — Phase IV — This project has not yet come back to staff from plan check. Leighton & Associates has approved the plan but has not yet stamped the plans. With these small corrections, this project will soon be ready to go out to bid. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Commission Meeting Schedule for November and December. Commissioners concurred to meet on November 18 and defer the decision for the December 2010 meeting until November 18. 5. ANNOUNCEMENTS: C/Herndon commended staff on their work and cited, in particular, the grant work for parks and trails. Trails have been vastly improved through the grants and he has observed an increase in use as a result. At the last meeting CM/DeStefano offered to provide a tour of the new city hall facility which he would like to do and suggested it could be done during the next meeting. CSD/Rose offered to attempt to coordinate a tour at 6:15 p.m. on November 18. Once the time is confirmed, Commissioners will be notified. VC/Owens echoed C/Herndon regarding staff's efforts on grants. He asked if CSC/Meyers wrote the grants and CSC/Meyers responded that she does. He liked the visual contained in the packet. He wants to continue to pursue the issue regarding the 51h 6th, 7th and 8th grades in youth basketball because there are more than 400 kids not being served. CSD/Rose responded that VC/Owens was correct in citing facilities cost as part of the program because the program is subsidized. C/Liang stated he enjoyed staff's reports and thanked them for their hard work. C/Roberto said that at the last meeting there was discussion about a potential parcel tax increase based on a survey that was being conducted and he asked if the Commissioners could receive updates on that matter. CSD/Rose responded that staff had received the results of the survey and the results do not favor having a measure. The phone survey showed about a 58 percent support and OCTOBER 28, 2010 PAGE 4 P&R COMMISSION the mail -in survey resulted in a 35-39 percent support. As a result, the subcommittee and the consultant are recommending that the City not move forward with a measure. Chair/Grundy asked a question regarding the survey. He wanted to know if there is no assessment, where that would leave the Parks Master Plan. CSD/Rose said that in talking with the subcommittee yesterday, their goal was that this document is a plan and not a promise. When you have a plan, you seek funding to fulfill the plan but do not start building projects without funding in place. Chair/Grundy stated if there is some problem with the current version of the plan, the City should work toward making progress on whatever those issues are, but he did not want this to be at a standstill. Every meeting he will ask what the City is doing to move this plan forward. CSD/Rose said that he hoped one of the things staff will be asked to do when it gets to the Commission is to look at the different type of projects and make priority lists so that as funding becomes available, the list can be pursued. VC/Owens said he was concerned that there had been a lot of work put into this document and a lot of community involvement and to have this sit on the shelf will cause anxiety. He felt it needed to be adopted as part of the City's General Plan and suggested applying for grants to put it into effect. C/Herndon recalled that CM/DeStefano's concern was that the City has an elaborate plan that might build up expectations and if nothing happens it could be a big disappointment to the residents. C/Herndon felt that if the document could be broken down into priorities that funding could be pursued. Chair/Grundy thanked staff for all of the wonderful work on the City's parks, etc. and on its presentations to the Commission. ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 7:52 p.m. The foregoing minutes are hereby approved this day of , 2010. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN