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Home My WebLink About06/24/2010 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM DIAMOND BAR, CA 91765 JUNE 24, 2010 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Present: Commissioner Herndon led the Pledge of Allegiance. Commissioner Roberto, Vice Dave Grundy. Lew Herndon, Benny Liang, Dave Chairman Ted Owens and Chairman Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Community Services Coordinator; Mickey McKitrick, Recreation Specialist, and Alison Meyers, Community Services Coordinator. PRESENTATION OF SPORTSMANSH18P AWARDS FOR YOUTH SOCCER PROGRAM — RS/McKitrick RECESS: Chair/Grundy recessed the meeting at 7:10 p.m. RECONVENE: Chair/Grundy reconvened the meeting at 7:15 p.m. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: 1. CONSENT CALENDAR As presented in the agenda. 1.1 Approval of Minutes for May 27, 2010 Regular Meeting. C/Hemdon moved, VC/Owens seconded, to approve the May 27, 2010 regular Meeting Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Liang, Roberto, VC/Owens, Chair/Grundy NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None JUNE 24, 2010 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 PowerPoint Presentation — Summer Special Events 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation — Cell Sites in City Parks 3. OLD BUSINESS: 3.1 SUBCOMMITTEE ASSIGNMENTS: Chair/Grundy appointed the following subcommittees: User. Group — Chair/Grundy and VC/Owens Parks Master Plan — Chair/Grundy and C/Herndon Trails Master Plan — C/Herndon and C/Rob ' erto DB 4Youth "In Action" —C/Liang and C/Roberto 4. NEW BUSINESS: 4.1 Silver Tip Mini -Park — Review of Proposed Conceptual Design CSD/Rose stated that contained in the Commissioner's agenda packet is a schematic plan for Silver Tip Mini -Park and for the amenities at the park. Staff hosted two neighborhood meetings at the mini -park location. The residents conducted a survey to determine community interest for what would be available in the park. The conceptual plan before the Commission this evening represents the community's highest priorities for what they wanted in the park which were confirmed in a follow up meeting with the residents. The feedback to staff is that residents feel the conceptual plan represents what they were seeking. The budget for this project is about $300,000 and the conceptual plan before the Commission this evening is projected to cost about $525,000. Staff told the residents that in order to meet their objectives the project would have to be phased as money becomes available. CSD/Rose recommended that the Commission review the conceptual plan, receive public input and recommend approval of the proposed plan to the City Council. Jeff Chamlee, Architerra Design Group, stated that this almost 3 -acre site has been available since the surrounding homes were developed about 20 years ago and was originally designed as a passive park. The improvements are not designed to change that use, but to improve the passive use of the site. He explained the conceptual plan for updating the park which will include upgrading features to meet current ADA accessibility requirements. P&R COMMISSION JUNE 24, 2010 PAGE EIt , C/Hemdon asked if staff made provisions to block vehicle access and Mr. Chamlee responded that a curb cut would be done to make sure that emergency vehicles have access and there will be a removal bollard to prevent unwanted vehicular traffic. C/Herndon asked if it was desirable to have a picnic table without shade and Mr. Chamlee responded that shade would be provided at each bench location. C/Hemdon said he was impressed that this park has the potential of being an entrance to a new trail that would access the ridge adjacent to the -park and wanted to know what it would take to develop a rough trail. Would the City have to fully develop a trail or could it be roughed in and potentially developed at a later date. if so, would the City need to include provisions for a trail entrance? CSD/Rose responded that during the second neighborhood meeting a trail was discussed. There is an access from the park that could lead over to the Pantera Park trail. At this point, the City's priorities are for trails in Summitridge and Sycamore Canyon Parks followed by Pantera and Peterson Parks so it will likely be 10 years before this park can be developed. However, if a Boy Scout group or some other group wished to volunteer to cut a trail to Pantera the City would be glad to work with them on that issue. Chair/Grundy asked how many pieces of equipment would be included in the exercise nodes. Mr. Chamlee said that there would likely be two pieces of equipment for each node due to the size of the nodes. Chair/Grundy asked the distance of the loop walk and Mr. Chamlee responded about 300 feet. Chair/Grundy asked what was between Longview Drive and the lawn area and Mr. Chamlee responded that it was a sloped area down to Longview Drive. The project envisions fencing (two -rail split rail with wire mesh) along the top of the slope. VC/Owens asked if the proposed bollard was adequate for maintenance access and PMS/Jordan responded yes, as long as there is a removal bollard such as those located at Pantera Park and Peterson Park. The proposed access will allow access to all areas of the park. C/Roberto 'asked if it would be possible to place the transformer underground. Mr. Chamlee said he was not certain about the restrictions and there would be costs involved in doing so. CSD/Rose stated that the City's experience has been that Edison will charge the City for whatever is done and it would most likely cost in the area of $10,000 based on work done at Sycamore Canyon and he doubted that the City would spend its limited resources in that manner. C/Herndon suggested plantings in the area of the tower to minimize its effects. Mr. Chamlee agreed that it could be screened better than it is now. C/Roberto asked if based on the budget available for the project staff would make a recommendation about what should be done first. CSD/Rose responded that the following items are essential: Demolition, grading, concrete paving (eligible for Federal Funding) fencing at top of the slope, ditches, play equipment, picnic tables, drinking fountain, rubber surfacing/sand combination, aisle swell for drainage, entry bollards, JUNE 24, 2010 PAGE 4 P&R COMMISSION security lighting (solar proposed). Landscaping and irrigation work. The cost for these items is estimated at just over $300,000. Left over are items including the Gazebo, the exercise equipment as well, as, enhanced landscaping. A resident in the audience asked how long it would take for the park to be built. CSD/Rose asked Mr. Chamlee to estimate the length of construction assuming City Council approval in July. Mr. Chamlee lee said it would take six to eight weeks for construction drawing to go to bid, approximately 30 -days for the bid process and contract approval, about 30 -days for plan check with construction likely to commence late fall earliest and lasting about four months. CSD/Rose estimated that the park might be finished about March 2011 but a more reasonable timeframe would be summer of 2011. The speaker spoke off mike from the audience. Chair/Grundy thanked her for her comments about an adequate walkway and leashed dogs to prevent a crammed in feeling when she is walking. She agreed with C/Hemdon that the residents generally liked what they saw in the plans. C/Hemdon moved, VC/Owens seconded, to recommend City Council approval of the plan as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: 5. ANNOUNCEMENTS: C/Liang thanked staff. Herndon, Liang, Roberto, VC/Owens, Chair/Grundy None None C/Roberto said the Summer Day Camp appears to be a great program. He visited the Silver Tip Park and said he was surprised at how large it was. The neighborhood should be thrilled with the proposed project, if approved. C/Herndon said he is always very impressed with staff's work. VC/Owens echoed C/Hemdon's sentiments. The PowerPoint presentations are very detailed and appreciated. He said he plans to attend the July 4th Blast. Chair/Grundy encouraged his colleagues to complete their park walkthroughs because he believes they are very beneficial to the community. The City does a great job maintaining the parks and having said that, sometimes one does not see what one sees and a fresh set of eyes can help to see what can be done to improve already great parks. Chair/Grundy said in the event he was not able to be present to receive the Parks and Recreation Month proclamation from the City Council on July 6, he would appreciate it if VC/Owens would stand in for him. JUNE 24, 2010 PAGE 5 P&R COMMISSION ADJOURNMENT: C/Hemdon moved, C/Liang seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:35 p.m. The foregoing minutes are hereby approved this ZW6 day of ISI- 2010. Respectfully Submitted, B06 ECRETARY